2014 Jun 17 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 17, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Moore vs. City of El Segundo, LASC Case No. BC537712
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
Agency Designated Representative: City Manager
Employee Organizations: Police Management Association; Police
Officers Association; Police Support Services Employees Association;
Fire Fighters Association; Supervisory and Professional Employees
Association; City Employees Association; Executive Management
Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
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CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 17, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
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PRESENTATIONS
a) Proclamation — July as RELAY FOR LIFE month.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
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1. Consideration and possible action to amend El Segundo Municipal Code
( "ESMC ") Title 8 ( "Vehicles and Traffic), Chapter 5 -F -2 ( "Definitions "), to
reduce the minimum number of vehicles for Carsharing programs from 300
to 150 motor vehicles and approve a resolution and agreement that
provides for "Car2Go to operate a Carsharing program in the City in
accordance with ESMC Title 8 -F if adopted by the Council. The Ordinance
and Resolution are Categorically Exempt from the California Environmental
Quality Act.
(Fiscal Impact: None)
Recommendation — 1) Introduction of an Ordinance amending ESMC Title 8 to
reduce the number of vehicles required for Carsharing programs from 300 to 150
motor vehicles; 2) Adopt a Resolution approving Car2Go to be eligible for parking
permits pursuant to the proposed amendment to ESMC Title 8 if adopted by the
City Council; 3) Authorize the City Manager to execute an agreement with
Car2Go in a form approved by the City Attorney; 4) Alternatively, discuss and
take other possible action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Discussion and possible action regarding future fee waivers in association
with Special Event Permit applicants for non - profit organizations and
individuals.
(Fiscal Impact: TBD)
Recommendation — 1) Discussion regarding the Special Event Fee Waiver Sub -
Committee recommendations; 2) Alternatively, discuss and take other possible
action related to this item.
3. Discussion and possible action to announce the appointments to the
Planning Commission, Library Board of Trustees, Senior Citizen Housing
Corporation Board, Environmental Committee, Investment Advisory
Committee and Community Cable Advisory Committee.
Fiscal Impact: None
Recommendation — 1) Announce the appointees to the Planning Commission,
Library Board of Trustees, Senior Citizen Housing Corporation Board,
Environmental Committee, Investment Advisory Committee and Community
Cable Advisory Committee; 2) Alternatively, discuss and take other possible
action related to this item.
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E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4. Warrant Numbers 3001038 through 3001214 on Register No. 17 in the total
amount of $583,309.83 and Wire Transfers from 5/19/2014 through 6/1/2014
in the total amount of $860,183.91. _
Recommendation — Approve Warrant Demand Registers an d
release. Ratify Payroll and Employee Benefit checks; checks
to contracts or agreement; emergency disbursements and /o r
wire transfers.
authorize staff to
released early due
adjustments; and
5. Strategic Planning Session Minutes of May 29, 2014, Special City Council
Meeting Minutes of May 29, 2014, Special City Council Meeting Minutes of
June 3, 2014 and Regular City Council Meeting Minutes of June 3, 2014.
Recommendation — Approval.
6. Consideration and possible action to award a standard Public Works
Contract to Trueline Corporation for the resurfacing of the tennis courts at
Recreation Park. Project No. PW 13 -30.
_ Fiscal Impact: $68,257.00
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form approved by the City Attorney with Trueline Corporation
in the amount of $59,354.00; 2) Alternatively, discuss and take other possible
action related to this item.
7. Consideration and possible action regarding the approval of amendments
to the Plan of Operations as proposed by the El Segundo Senior Citizens
Housing Corporation Board.
(Fiscal Impact: None)
Recommendation — 1) Approve the amended Plan of Operations;
discuss and take other possible action related to this item.
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2) Alternatively,
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8. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
Fiscal Impact: $37.000.00
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") § 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
9. Consideration and possible action to authorize the City Manager to amend
a standard Public Works contract with Integral Electric Engineering, Inc. for
the Installation of Sub - meters on the City's Main Electrical Meter. Project
No. PW 13 -02.
_(Fiscal Impact: $29,100.00)
Recommendation — 1) Authorize the City Manager to execute an amendment, in
a form approved by the City Attorney, with Integral Electric Engineering, Inc. in
the amount of $29,100.00 for the Installation of Sub - meters on the City's Main
Electrical Meter; 2) Alternatively, discuss and take other possible action related to
this item.
10. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1-
7A-4.
Fiscal Impact: $82,354.00
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and take
other possible action related to this item.
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11. Consideration and possible action to receive and file this report regarding
the removal and replacement of two leaking portions of HVAC ducting on
the roof of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
Fiscal Impact: $13,875.00)
Recommendation — 1) Receive and file this report regarding the removal and
replacement of two leaking portions of HVAC ducting on the roof of City Hall
without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC')§ 1 -7 -12 and 1 -7A -4; 2)
Alternatively, discuss and take other possible action related to this item.
12. Consideration and possible action to award a standard Public Works
Contract to the lowest responsible bidder, American Asphalt South, Inc. for
the slurry sealing of the streets in the area bounded by the west City
boundary, Sheldon Street, Mariposa Avenue, and El Segundo Boulevard.
Project No.: PW 13 -14.
(Fiscal Impact: $635,300.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form as approved by the City Attorney with American
Asphalt South, Inc., in the amount of $552,428.49; 2) Authorize an additional
$82,871.51 in contingency for unforeseen conditions; 3) Authorize transfer from
Prop C, Measure R and Undesignated Reserve accounts as indicated below for
the slurry project; 4) Alternatively, discuss and take other possible action related
to this item.
F. NEW BUSINESS
13. Consideration and possible action regarding a request from the Boy
Scouts of America Pacific District to waive City charges associated with
the El Segundo Cub Scouts Soap Box Derby event on July 12, 2014.
(Fiscal Impact: $1,671.88)
Recommendation — 1) Approve /Deny the request from the Boy Scouts of
America to waive City charges associated with their El Segundo Cub Scouts
Soap Box Derby event; 2) Alternatively, discuss and take other possible action
related to this item.
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14. Consideration of ordinance amending Title 6 (Animal Control) of the El
Segundo Municipal Code to add a new chapter prohibiting the retail sale of
commercially -bred dogs and cats in pet shops, retail businesses or other
commercial establishments in the City. The Ordinance is exempt from the
California Environmental Quality Act (Public Resources Code sections
21000 et seq.) ( "CEQA ") pursuant to Guidelines Section 15061(b)(3).
(Fiscal Impact: None)
Recommendation 1) Introduce and approve the first reading of the proposed
ordinance; 2) Alternatively, discuss and take other possible action related to this
item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tem Jacobson —
Mayor Fuentes —
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PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, at seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED;
DATE:
TIME: 2
NAME:Cr'�
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rorta att'von
QCitp of 411 begunbo, 'California
WHEREAS, cancer is a group of diseases characterized by uncontrolled growth and spread of abnormal cells
which, if not controlled, can result in premature death; and cancer is predicted to strike one out
every three Americans sometime in our lifetime; and
WHEREAS, more than 50,000 people will die of cancer in California in 2014 - about 135 people each day; and
WHEREAS, the American Cancer Society is the nation's largest and most respected voluntary health
organization since 1913 and has funded research which has contributed to every known method
for detecting cancer and techniques for treating cancer; and
WHEREAS, the efforts of the American Cancer Society have directly contributed to achievements in treatment
and prevention of cancer. In the last 30 years the five year survival rate for all cancers has
increased from 50% to 68 %, the five year survival rate for breast cancer has increased from 75%
to over 90 %. Through educational efforts cancer incidence rates have also declined. Between
1999 and 2006 the incidence rate for breast cancer declined by 2% per year. There is now a
vaccine to prevent the virus associated with cervical cancer and the Food and Drug
Administration recently approved a vaccine to fight advanced prostate cancer; and
WHEREAS, the American Cancer Society is a voluntary community -based coalition of local citizens dedicated
to eliminating cancer as a major health problem through financial support and education
awareness; and
WHEREAS, the RELAY FOR LIFE of El Segundo event financially benefits the American Cancer Society's
groundbreaking research and supports patient services, and educationally benefits our local
citizens by spreading awareness and early detection efforts; and
WHEREAS, the RELAY FOR LIFE of El Segundo is a community event that allows all participants an
opportunity to network with local businesses, associates, family, and friends, with the same goal
of making a difference in the fight against cancer and the creation of a world with more birthdays;
and
WHEREAS, in recognition of the El Segundo RELAY FOR LIFE event, American Cancer Society volunteers
will "Paint Our Town Purple" with ribbons from July 1, 2014 to July 14, 2014.
NOW, THEREFORE, on this 17th day of June, 2014, the Mayor and Members of the City Council of the City of El
Segundo, California, hereby proclaim the month of July RELAY FOR LIFE month. We further urge all citizens to
recognize and participate in this anti cancer campaign being held in our community to show support to those
individuals living with cancer, and honor those individuals that have lost their lives to the dreaded disease of
cancer.
G,t3.
WayorSuzanne Fuentes
Wayor(Pro Tem Car0acobson Counci[Wem6er Dave Atkinson
CouncilWem&rWarie Eellhauer
CouncilMem6erWichael Dugan
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EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA ITEMSTATEWNI T AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to amend El Segundo Municipal Code ( "ESMC)
Title 8 ( "Vehicles and Traffic), Chapter 5 -F -2 ( "Definitions "), to reduce the
minimum number of vehicles for Carsharing programs from 300 to 150 motor
vehicles and approve a resolution and agreement that provides for "Car2go" to
operate a Carsharing program in the City in accordance with ESMC Title 8-
F if adopted by the Council. The Ordinance and Resolution are Categorically
Exempt from the California Environmental Quality Act. (Fiscal Impact:
None)
RECOMMENDED COUNCIL ACTION:
1) Introduction of an Ordinance amending ESMC Title 8 to reduce the number
of vehicles required for Carsharing programs from 300 to 150 motor
vehicles;
2) Adopt a Resolution approving car2go to be eligible for parking permits
pursuant to the proposed amendment to ESMC Title 8 if adopted by the City
Council;
3) Authorize the City Manager to execute an agreement with car2go in a
form approved by the City Attorney; and,
4) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
March 5, 2013 Staff Report
Ordinance
Resolution
FISCAL IMPACT: None
ORIGINATED BY: Mark D. Hensley, City Attorney
APPROVED BY: Greg Carpenter, City Manager_, x
BACKGROUND AND DISCUSSION:
At the May 6, 2014, Council Meeting, the Council directed staff to prepare the necessary
documents to bring back for Council consideration that would allow Carsharing
programs, and Car2go, to operate Carsharing programs with a minimum of 150 rather
than 300 motor vehicles dedicated to the program. The Council directed that its
consideration of this change and potential agreement with Car2go would be limited to a
one year trial period and Car2go paying the City an annual franchise fee of $2,000.
Car2go had originally presented the concept of a Carsharing program to the SBCCOG
and the City in the spring of 2013 (see attached March 5, 2013 Staff Report). At that
time Car2go anticipated that nine South Bay Cities would participate in the program. To
date, Manhattan Beach, Hawthorne, Torrance and Lawndale have not agreed to 13
participate in the program but Car2go believes that Hawthorne and Torrance will
essentially be participating the program as it is not restricted from parking its vehicles in
those cities pursuant to its program. With the reduction in participation by cities, Car2go
is proposing to begin the program with 150 rather than 300 motor vehicles in the fleet
that will be available to the public to rent. Accordingly, the attached Ordinance and
Resolution have been revised to reflect this change.
Staff will monitor the program's impact on the City with the main concern being cars
parked on the streets in the downtown area for extended periods of time. Car2go does
not anticipate this being a problem but for purposes of monitoring this issue and other
potential issues the City is proposing to limit its initial contract to a one year term.
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2013
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to amend El Segundo Municipal Code ( "ESMC ") Title
8 ( "Vehicles and Traffic "), Chapter 5, to exempt Council approved carsharing programs
from specified parking time limits and approve a resolution and agreement, subject to
approval by the City Attorney's Office, that provides for "car2go" to operate a carsharing
program in the City and receive parking permits pursuant to the proposed amendment to
ESMC Title 8 if adopted by the Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Introduce an Ordinance amending ESMC Title 8 to exempt City Council approved
carsharing programs from specified parking time limits set forth in Title 8;
2) Adopt a Resolution approving car2go to be eligible for parking permits pursuant to
the proposed amendment to ESMC Title 8 if adopted by the City Council;
3) Authorize the City Manager to execute an agreement with car2go in a form approved
by the City Attorney; and,
4) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Ordinance
Resolution
FISCAL IMPACT: None
ORIGINATED BY: Mark D. Hensley, City Attorney
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The South Bay Cities Council of Governments (SBCCOG) requests the Council to facilitate car
sharing services and participate in the "car2go" car sharing program proposed for nine South Bay
cities by entering into an agreement with car2go and adopting an ordinance that exempts vehicles
that are part of a carsharing program from certain time parking restrictions. The car2go car
sharing program is a non - exclusive program that would not preclude the Council from allowing
other services in the future.
The South Bay Cities Council of Governments (SBCCOG) made a presentation to the City
Council on this program on November 6, 2012 and has been studying travel patterns in the South
Bay for the last five years as part of its programs to address mobility options and land use
efficiency, greenhouse gas emissions and air pollution, economics, and the livability of the South
Bay. The SBCCOG's principal finding was that most trips, other than the commute trip, are less
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than five miles. The Local Use Vehicle pilot demonstration program funded by the South Coast
AQMD has verified that a high proportion of trips are purely local.
The South Bay lacks a transit system that can serve short trips. As a result, South Bay residents
face high costs of gasoline and car ownership to support these multiple short trips. The
SBCCOG has been soliciting car sharing programs over the last several years and identified
car2go as a potential option. The car2go program operated by car2go N.A., LLC, currently
operating in six American cities (San Diego, Portland, Austin, Miami, Washington, D.C. and
Seattle) and nine cities in Europe and Canada, sees the potential to roll out their car sharing
service in the South Bay to provide a new mobility option for short trips.
Car sharing services are defined in California Vehicle Code Section 22507.1 which authorizes
jurisdictions to adopt an ordinance or resolution establishing the criteria for a public or private
company or organization to participate in a car sharing program, and may limit the types of
motor vehicles that may be included in the program and may contain provisions that are
reasonable and necessary to ensure the effectiveness of the program.
Car2go Program:
Car2go is a car sharing service that is a completely personal, flexible mobility option first
introduced in Austin, Texas in 2009.1 It is unique among car sharing programs because it offers
point -to -point service where the car can be picked up or left anywhere in the defined operating
area. The proposed operating area initially includes nine cities: El Segundo, Gardena,
Hawthorne, Hermosa Beach, Lawndale, Lomita, Manhattan Beach, Redondo Beach and
Torrance. Members can also use the program in any of the other Car2go cities in the United
States. In order to make this system work in the South Bay, there is a need for all of the initial
nine cities to approve the program's non - exclusive operation in their city and a permit providing
the ability for these cars to be parked in metered or restricted parking spaces with specified
exemptions.
The car2go company is therefore requesting a permit to allow their vehicles to park without time
Emit restrictions. Each car2go vehicle would be issued a separate permit in the form of a South
Bay sticker to be prominently displayed in each vehicle. Street sweeping, colored curb time and
parking prohibition restrictions, and other City and state law parking restrictions would still
apply to the parking of car2go vehicles.
The service provides a complete personal mobility option without the need for a security deposit
or the usual fixed and variable costs associated with car ownership. The company will register
and insure all of the vehicles and pay all applicable taxes, fees and licenses. As stated in the
sample permit, car2go will furnish regular reports to the City on the usage of the vehicles and be
subject to audit. Interested persons register online with a one -time membership fee of $35.
Drivers must be licensed, have a good driving record, and be over 18 years of age. The user pays
for the car by the minute — currently 38 cents per minute. For the hour, it's approximately $15.00.
Whenever a car is needed, a member can use one of the 300 to 350 distinctive blue and white
smart- for -two ( "smartfortwo ") vehicles that will be located throughout the participating South
Bay cities.
'The service operates non - exclusively. Portland, Oregon, for example, has three car sharing
operations in the same area.
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According to car2go the cars will be modern vehicles and clearly marked as part of the program.
Vehicles will be maintained so they will always be clean, fueled and ready to go, spontaneously
or with a reservation.
The vehicle can be driven anywhere — within or outside of the operating area. When the member
is finished with the vehicle, it must be parked within the operating area in any authorized legal
parking place. The vehicle need not be returned to its original pick -up location.
The smartfortwo vehicles themselves are fuel- efficient non hybrid or electric vehicles on the
road today. Additionally, the car2go concept improves the area's overall vehicle utilization ratio
since a privately -owned vehicle is generally used only 1 to 2 hours a day and sits idle for the
majority of the day, sometimes occupying valuable parking space, while a shared car2go vehicle
has been shown to provide, on average, over 4 hours of use per day. The ultra- compact car2go
cars also have a lower impact on city infrastructure with low weights and ability to park in
subcompact parking spaces when available.
Providing "on- demand" fuel efficient transportation options for individuals, car2go also
compliments the South Bay's public transportation by closing the gaps commonly associated
with public transit commuting, and it is a practical and affordable alternative to the rising costs
and issues associated with vehicle ownership. The car2go car sharing model can also be
expected to substantially reduce vehicle emissions and the number of cars on the road.
Program Issues:
City councils of the nine South Bay cities have all received presentations from car2go and while
there were questions, the councils are generally supportive and have scheduled consideration of
final approval. There was an understanding of the need for common standards and requirements
throughout the South Bay area to make this program work.
The SBCCOG also held a telephone conference with interested staff from South Bay cities and
City of San Diego staff regarding their car2go program which has operated over the past 2.5
years, encompassing a 32 square mile area including a preferential residential parking district
with 8,000 members. Some of the issues addressed included the following.
• As proposed car2go vehicles must comply with loading, disabled, stopping, street sweeping,
and similarly restricted zone requirements. They could otherwise park in time restricted
zones, in residential preferential parking districts.
o Since car2go customers can leave the vehicles in any legal parking space when they are done
using them, there is a concern that these vehicles may occupy valuable parking spaces for
extended lengths of time. Car2go indicates the typical pattern is movement of vehicles in the
morning from residential to commercial areas and back. The program operator states that
other cities have initially had these concerns but find those fears do not materialize. Car2go
likewise does not want vehicles sitting unused and monitors vehicle movement using GPS.
Where vehicles are not being used or there are specific problem areas identified, car2go will
come and move the vehicle.
• Car2go indicates that during the initial months of the program, car2go will guarantee
movement of vehicles within 72 hours, with a reduced time frame after the initial
membership drive. In some places the program has been set up to allow the Police to move
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vehicles if problems occur. San Diego staff indicates car2go has been very responsive in
remedying any problems.
• Car2go has not determined where its South Bay office will be located. Mobile fleet
management is in the field at all times. Car2go strives for a 4 -5 block density so that
members do not need to travel more than this distance for a car.
• Security of vehicles is addressed by car2go. Members are screened to ensure they have valid
driving license and good driving records. A pin number is required to access the vehicle.
Due to GPS, car2go knows who is driving the vehicle at any time. There is a 24/7 call
center. If a vehicle is involved in a crime, car2go will cooperate with law enforcement to
provide information on to whom the vehicle was checked out to.
The attached ordinance specifies that a carsharing program must have a fleet of at least 300
vehicles in its program and enter into a contract with the City and be approved by the City
Council by resolution to qualify for the parking permit. The City Manager shall be responsible
for implementation for the permit process.
14
Irz
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 8 -5F OF THE EL
SEGUNDO MUNICIPAL CODE TO REGULATE CAR SHARING
PROGRAMS.
The Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. On April 2, 2013 the City Council adopted a Carsharing Ordinance
No. 1478 by adding Article F to Chapter 8 -5 of the El Segundo
Municipal Code ( "ESMC ") to mitigate environmental and
transportation issues commonly affecting urban communities
including, without limitation, traffic congestion.
8. It is in the public interest for the City to encourage participation in
Carsharing programs because such programs offer economic,
environmental, and community benefits to City residents, employers, and
visitors.
C. Carsharing helps reduce greenhouse gas emissions and sustainability;
provides City residents, employers, and visitors with affordable
transportation options; and is compatible with the City's existing
infrastructure.
D. Carsharing serves to reduce residents' reliance on individually owned
automobiles, thereby reducing pressure on already scarce on- street
parking spaces and offers a supplement to the limited public
transportation options available to City residents.
E. Vehicle Code § 22507.1 authorizes cities to issue permits to facilitate
Carsharing programs.
F. Ordinance No. 1478 provided for a minimum of 300 cars for purposes of
being an authorized Carsharing program within the City. The Council is
now desirous of reducing this minimum requirement and making other
minor revisions to Ordinance No. 1478.
SECTION 2: ESMC § 8 -5F -2 ( "Definitions ") is amended to read as follows:
WE
"8-5F -2: Definitions.
Unless the contrary is stated or clearly appears from the context, the following
definitions govern the construction of the words and phrases used in this
article:
A. "Carshare Business" means a public or private entity owning at least _
150 motor vehicles operating a carsharing program.
B. " Carsharing Program" means a service operated by a carshare business
that rents carshare vehicles serving the City at an hourly or daily rental rate,
and that has entered into an agreement with the City authorized by the City
Council. Vehicles must be allowed to be dropped off and picked up at a
minimum of twenty -five different locations in the City. The twenty -five
locations must be on separate parcels of property or be comprised of at
least twenty -five public parking spaces.
C. "Carshare Vehicle" means a vehicle participating in a carsharing program
and registered with a carshare business."
SECTION 3: ESMC § Section 8 -5F -11 ( "Permit Form ") is amended to read as follows:
"8- 5F -11: Permit Form.
Permits issued pursuant to this article will be in a form prescribed by the police
chief and :1-- 6iiuuld, at the polio include the license plate
number of the carsharing to which it relates, and the date of issuance and the
day of expiration."
SECTION 4: The City Council determines that this Ordinance is exempt from review under
the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ")
and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because the only
potential physical effect on the environment that could foreseeably result from its
implementation is a reduction in environmental impacts associated with vehicle traffic
including, without limitation, traffic congestion and greenhouse gas emissions. Such a
reduction in the use or operation of an existing City street is categorically exempt from
further CEQA review under Cal. Code Regs. tit. 14, § 15301. This Ordinance, therefore,
is an action that does not have the potential to cause significant effects on the
environment.
SECTION 5: Repeal or amendment of any provision of the ESMC will not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before this Ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or prosecuting
violations occurring before the effective date of this Ordinance.
K
WE
SECTION 6: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting; and,
within fifteen
(15) days after the passage and adoption of this Ordinance, cause it to be published or
posted in accordance with California law.
SECTION 8: This Ordinance will become effective thirty days following its passage and
adoption.
PASSED AND ADOPTED this _ day of )2014.
Attest:
Tracy Weaver, City Clerk
Approved as to Form:
Mark D. Hensley, City Attorney
3
Suzanne Fuentes, Mayor
21
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, REPEALING RESOLUTION NO.
4 818 AND AUTHORIZING CAR2GO AS A CARSHARING PROGRAM
PURSUANT TO THE EL SEGUNDO MUNCIPAL CODE
The City Council of the City of El Segundo does hereby resolve and order as follows:
Section 1. Recitals:
A. Whereas, the South Bay Cities Council of Governments (SBCCOG) Board of
Directors approved the South Bay Sustainable Strategy (SBSS) in September, 2010;
and
B. Whereas, the SBSS calls for the need to identify and implement mobility
alternatives to address congestion reduction and lifestyle enhancement goals and car
sharing is one of several initiatives in the SBSS; and
C. Whereas, a car sharing service can reduce the need for second or third
vehicles per household and the South Bay is relatively transit poor, with more than
260,000 secondary vehicles in South Bay households often making parking difficult to
find and adding to personal expense; and
D. Whereas, Car2go is prepared to invest in excess of $4 million to bring its car
sharing service to nine of the South Bay cities (Cities of Manhattan Beach, Torrance,
Hawthorne and Lawndale as of yet have not authorized entering into an agreement
with Car2go) and no other car sharing service to date has proposed making the
necessary investment; and
E. Whereas, Car2go has identified an expressed an interest in an initial
operating area in the Cities of El Segundo, Gardena, Hawthorne, Hermosa Beach,
Lawndale, Lomita, Manhattan Beach, Redondo Beach, Torrance and has expressed
an interest in expanding the operating area to other cities in the South Bay in the
future; and
F. Whereas, Car2go made a presentation to the SBCCCOG Board on September
27, 2012 at which it was stated that car2go is prepared to begin operations by the
middle of 2013 ; and
G. Whereas, California Vehicle Code Section 22507.1 authorizes cities to issue
permits to facilitate carsharing programs; and
H. Whereas, Car2go made a presentation to the City Council of the City of El
Segundo on November 6, 2012 demonstrating the program and its advantages and
the City adopted an Ordinance and Resolution No. 4818 which authorized a carsharing
program in the City and authorized the City to enter into an agreement with Car2go in a
form approved by the City Attorney.
1
22
I. Whereas, car2go will have an initial vehicle fleet of 150 rather than the
original 300 vehicles it estimated (based upon some of the South Bay Cities not
agreeing at this point to participate in the carsharing program), have a minimum of 25
drop off and pick up locations in the City, rent vehicles by the minute and enter into an
agreement with the City of El Segundo in a form approved by the City Attorney.
Section 2. The car2go program will advance the City's sustainability and carbon
neutral objectives, facilitate efficient use of resources, reduce traffic congestion and
individual vehicleuse thereby reducing parking impacts, and provide other benefits,
and car2go will compensate cities for lost parking revenue and sales tax based on
location of initiation of the car rental.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED that
the
City of El Segundo hereby repealing Resolution No. 4818 and agrees to
participate in the regional car2go program and to issue carsharing parking permits if the
City Council adopts the amendment to El Segundo Municipal Code Section 8 -5F -2
(which is being considered concurrently with this Resolution by the Council) and enters
into an agreement with Car2go in a form approved by the City Attorney's Office..
PASSED, APPROVED, and ADOPTED this __ day of _ _, 2014.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
2
Suzanne Fuentes, Mayor
23
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA ITEM STATEM AGENDA HEADING: Reports of Committees,
Commissions & Boards
AGENDA DESCRIPTION:
Discussion and possible action regarding future fee waivers in association with Special Event Permit
applicants for non - profit organizations and individuals. (Fiscal Impact: to be determined)
RECOMMENDED COUNCIL ACTION:
1. Discussion regarding the Special Event Fee Waiver Sub - Committee recommendations;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft — Fee Waiver Request Form
2. Draft — Scorecard
3. Event List and Estimated City Fees
4. Sample Scorecards for Events and Scorecard Summary
FISCAL IMPACT: TBD
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of Recr ation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
In December 2011 the City Council approved a 2 -year advanced fee waiver for fifteen community
special events in which the City had historically provided support services and/or facility space at no
cost. The advanced fee waiver approval expired on December 31, 2013.
On December 3, 2013, the item was presented before the City Council for discussion and action
regarding the continuation or revision of waived fees associated with special events that have previously
been granted fee waivers. At that time the City Council appointed a sub - committee to work towards a
recommendation for a new process to assist in the determination of granting fee waivers to special event
applicants. The committee consists of City Council Members Suzanne Fuentes and Marie Fellhauer with
the assistance of city staff of the Departments of Recreation and Parks and Police.
The sub - committee has created two documents that could be used to help provide determining
information to the City Council when deliberating fee waiver requests, the Fee Waiver Request Form
and Fee Waiver Scorecard. The organization/applicant will be responsible for completing the Fee
Waiver Request Form to announce a formal request for fee waiver by the City Council. After the
Request Form is completed and submitted to the Recreation and Parks Department, staff will complete
the Fee Waiver Scorecard based on information provided in the permit application and the Fee Waiver
Request Form as well as historical knowledge of the event. The City Council will retain the authority to
24
publicly discuss the scores to ensure they are in agreement with the Scorecard as provided.
Ideally, the Fee Waiver Request Forms will be completed during a pre - determined application period
(i.e. September 1 -30 of each year) and fee waivers for all applicants will be determined by City Council
as a collective package for the following calendar year, as has been done in the past. Any additional
events throughout the year can be presented as an individual item.
Additionally, to combat the fact that the fees for each event are estimated and may change, fee waiver
approvals in the form of a percentage of fees waived is more applicable than exact dollar amounts.
The sub - committee is seeking feedback from the City Council and discussion pertaining to the proposed
scorecard scale and percentages of fees to be waived.
It is important to note the El Segundo Municipal Code 8 -8 -6, pertaining to fee waivers for event permits
indicates that fee waivers for organizations not meeting the designated non - profit status are subject to
further resolution requirements:
D. Fee Waivers: Upon an applicant's request, the director may, but is not required to,
seek a fee waiver from the city council for an event. Fees may only be waived for the
following applicants:
1. Nonprofit groups with current internal revenue code 501(c)(3) status or
501(c)(6) status, government agencies, and public schools; or
2. Community service groups or organizations without current internal
revenue code 501(c)(3) status or 501(c)(6) status where the city council, by
resolution, determines that the proposed event provides services that meet
community needs and it is in the public interest to waive such fees. (Ord.
1362, 6 -3 -2003)
25
CITY OF D• - FEE WAIVER REQUEST FORM
Applicant must complete this form at least 60 days prior to the date of the event.
Applicant must attach a copy of the most recent year's operating budget of the requesting organization.
Name of Organization
AMOUNT
Date Submitted
Organization Address
Police Department
Type of Organization
❑ Resident Individual /Non Profit (501 c # ) *attach IRS certification
❑ Non - Resident Non Profit (501 c # ) "attach IRS certification
❑ Resident Commerical Business ❑ Non - Resident Commerical Business
Contact Name, Phone, Email
Public Works Department
Name of Event
Type of Event
J
1
Address /Location of Event
Event Dates /Times (including set -up & break -down)
From
Date
/ I
Time
am / pm
To
Date
/ /
Time
am / pm
Aniticipated Attendance
TOTAL
Organization's Financial SLInirnary (to be cornpleted by City
Salaries / Admin / Advertising $
Has this event previously been held? Yes / No
Is there any admission /registration charged? Yes / No
Were City fees previously waived? Yes / No
ESTIMATED REVENUE
Event Budget
AMOUNT ESTIMATED EXPENSES
AMOUNT
Cash Donations
Equipment & Supplies
Police Department
Admission /Registration Fees
Advertising
Public Works Department
Vendor Fees
Staff /Security
Recreation & Parks Department
Other
Site Services
Permit Fees (Event, Banner, Sound, Rental)
TOTAL REVENUE
TOTAL EXPENSES
Equipment (Tables, Chairs, Canopies)
Estimated Expenses - City Support Services (to be GOMpleted by City Staff)
CITY DEPARTMENT PERSONNEL NON - PERSONNEL
TOTAL
Fire Department
Police Department
Public Works Department
Recreation & Parks Department
Permit Fees (Event, Banner, Sound, Rental)
Equipment (Tables, Chairs, Canopies)
Miscellaneous
TOTAL
Organization's Financial SLInirnary (to be cornpleted by City
Salaries / Admin / Advertising $
Staff)
Total Annual Budget
$
Other Expenses $
Direct to Social **
%
** "Direct to Social" represents the percentage of the organizations annual operating budget that is used for social programs.
W~.
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE:
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's funds that are used directl ,for social programs.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
organization's annual operating budget that is
used for social programs.
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENTIPROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or pr2gram is designed for.
Fundraising Status
Non - fundraising (4)
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
Fee charged 0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pro am to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure ( -3)
Property Wear & Tear ( -2)
Sound Impact 0)
Other Considerations &
Recommendations
TOTAL SCORE
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
27
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CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Tree Musketeers Make A Difference Day
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization 's funds that are used directl for social.Erograms.
Type of Organization
Resident Non- Profit (5)
El Segundo School Org. (4)
5
Non-Resident Non-Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs
Finance Information Unknown
4
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% 0
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or Lrogram is desi gned for.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
for other (1)
-Fundraising
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Se ndo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
(-3)
Property:Tables, Chairs, etc.
Street Closure
Property Wear & Tear ( -2)
-2
Sound Impact (-I)
Other Considerations &
Recommendations
TOTAL SCORE
26
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level 1I: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
W
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: PTA 8th Grade Promotional Dance
Category I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly for social programs.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT /PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or ro am is desi ned or.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
4
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
4
Balanced (6)
Considerably Individual (4)
Most! Individual (0)
Impact
Street Closure ( -3)
Property Wear & Tear ( -2)
0
Sound Impact (-1)
Other Considerations &
Recommendations
TOTAL SCORE
24
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
WE
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ES Police /Fire Assoc. - Pancake Breakfast
Category I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly.for social programs.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi ned or.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve )
El Segundo Residents (4)
4
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or progr am to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure, Property:
Street Closure ( -3)
Property Wear &Tear ( -2)
Tables, Chairs, Sound Permit
-6
Sound Impact (-1)
Other Considerations &
Recommendations
TOTAL SCORE
24
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
31
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Chamber of Commerce Holiday Parade
Cate ory
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly or socialprograms.
Type of Organization
Resident Non -Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi ned or.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
4
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or progr in to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closures, Property:
Street Closure ( -3)
Property Wear &Tear ( -2)
Showmobile, etc., Sound Permit
-6
Sound Impact ( -1)
Other Considerations &
Recommendations
TOTAL SCORE
24
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
32
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ESLL & ESGS Opening Day Parade
Category I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization 's financial status and the percentage
of the organizations-funds that are used directl for socialerograms.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non- Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
organization's annual operating budget that is
used for social programs.
5
100 % -85% (5)
84%-75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi ned or.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraisina for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
4
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the Ci El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
6
Balanced (6)
Considerably Individual (4)
Most Individual (0)
Impact
Street Closure (-3)
Street Closures
Property Wear & Tear ( -2)
-3
Sound Impact (4)
Other Considerations &
Recommendations
TOTAL SCORE
2 3
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level 1II: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
33
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE:
ES Girl Scouts Tasting Bee
Cate ory I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directlyfor social pr2grams.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
organization's annual operating budget that is
used for social programs.
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser,
It also considers who the event or ro am is desi ned or.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
4
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or progr am to the residents of the Ci El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
6
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure ( -3)
Property Wear & Tear ( -2)
0
Sound Impact (-1)
Other Considerations &
Recommendations
TOTAL SCORE
2 3
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level 1I: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
34
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Tree Musketeers Arbor Day
Category I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directl for socialpr2grams.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
4
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT /PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser,
It also considers who the event or program is desi gned fibr.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve )
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Property: Tables, Chairs,
Street Closure (-3)
Property Wear & Tear ( -2)
Canopies; Street Closures
-2
Sound Impact 0)
vary by location each year
Other Considerations &
Recommendations
TOTAL SCORE
23
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
35
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Broadway in the Park
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's funds that are used directl for socialprograms.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
4
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi ned or.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
9f the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Property: Softball Field,
Street Closure ( -3)
Tables, Chairs, Canopies;
-3
Property Wear &Tear ( -2)
Sound Impact ( -1)
Sound Permit
Other Considerations &
Recommendations
TOTAL SCORE
22
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level IL• 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
36
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ESHS Homecoming Parade
Cate ory
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's funds that are used directl for social programs.
Type of Organization
Resident Non- Profit (5)
El Segundo School Org. (4)
4
Non - Resident Non- Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
organization's annual operating budget that is
Associated Student Body.
y .
used for social programs.
To Be Verified.
5
100 % -85%
84 % -75% (4)
Finance Information Unknown
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or pre&am is desi gned for.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
4
General Public (3)
Exclusive Use 0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
6
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
( -3)
Street Closures; Sound Permit
Street Closure
Property Wear & Tear ( -2)
-4
Sound Impact 0)
Other Considerations &
Recommendations
TOTAL SCORE
21
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
37
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ES Boy Scouts Soap Box Derby
Cate oa
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's funds that are used directly for social programs.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non- Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi gned for.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
FundraisinE for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the CiLy El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
6
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact Street Closure (-3)
Street Closures; Sound Permit
Property Wear & Tear ( -2)
-4
Sound Impact (-1)
Other Considerations &
Recommendations
TOTALSCOREI
21
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ESPOA Main Street Car Show
Cate ory
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's./ii nds that are used directly for social 12r2grams.
Type of Organization
Resident Non- Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
TO Be Verified.
organization's annual operating budget that is
used for social programs
Finance Information Unknown
5
100 % -85% (5)
84%-75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is designed for.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
8
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closures; Property:
Street Closure ( -3)
Property Wear & Tear ( -2)
Showmobi le ; Sound Permit
-6
Sound Impact (-1)
Other Considerations &
Recommendations
TOTAL SCORE
20
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level Il: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
WE
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Candy Cane Lane
Category I
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization 's funds that are used directl y for social programs.
Type of Organization
Resident Non-Profit (5)
Not an official organization.
El Segundo School Org. (4)
Operated by a group of
0
Non - Resident Non- Profit (3)
individual residents.
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT /PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser,
It also considers who the event or program is desf ned for.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising_ for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve )
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents efLthe City El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
10
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure ( -3)
Street Closure; Sound Permit
Property Wear & Tear ( -2)
-4
Sound Impact (-I)
Other Considerations &
Recommendations
TOTAL SCORE
20
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
WE
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: PTA Run for Education 5K & 10K
Category
I Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directl for socialprograms.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
organization's annual operating budget that is
used for social programs.
55
100 % -85% (5)
84%-75% (4)
74 % -50% (3)
<50% (0
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or ro am is desi ned for.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraisin for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pro ram to the residents of the City El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
8
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closures; Property:
Street Closure ( -3)
Property Wear &Tear ( -2)
Library Park, Tables, Chairs;
-6
Sound Impact (-1)
Sound Permit
Other Considerations &
Recommendations
TOTAL SCORE
18
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level IL' 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
41
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Rotary Club Movie in the Park
Category
I Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or ganization's funds that are used directl or social programs.
Type of Organization
Resident Non - Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
TO Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is designed for.
Fundraising Status
Non - fundraising (4)
1
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pro am to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
8
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure ( -3)
Street Closures
Property Wear & Tear ( -2)
-3
Sound Impact ( -1)
Other Considerations &
Recommendations
TOTALSCOREI
19
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
W
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Kiwanis Club Richmond Street Fair
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's f nancial status and the percentage
of the or anization 's unds that are used directl for social programs.
Type of Organization
Resident Non- Profit (5)
El Segundo School Org. (4)
5
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other (0)
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
5
100 % -85% (5)
84 % -75% (4)
74 % -50% (3)
<50% (0)
EVENTIPROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi gned for.
Fundraising Status
Non - fundraising (4)
1
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or Progr am to the residents 2f the 02 El Se undo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
g
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure ( -3)
Street Closures; Property:
Property Wear & Tear (-2)
Showmobi le ; Sound Permit
- 6
Sound Impact (4)
Other Considerations &
Recommendations
TOTALSCOREI
18
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
43
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: American Cancer Society Relay for Life
Category I
Comments Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly for social pr2grams.
Type of Organization
Resident Non- Profit (5)
El Segundo School Org. (4)
3
Non - Resident Non - Profit (3)
Resident Commercial (2)
Non - Resident Commercial (1)
Other 0
Operating Budget Direct to Social
(This represents the percentage of the
To Be Verified.
organization's annual operating budget that is
used for social programs.
Finance Information Unknown
3
100 % -85% (5)
84%-75% (4)
74 % -50% (3)
<50% (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi gned for.
Fundraising Status
Non - fundraising (4)
1
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged 0
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (10)
Considerable Community (8)
8
Balanced (6)
Considerably Individual (4)
Mostly Individual (0)
Impact
Street Closure (-3)
Property: Campus El Segundo,
Property Wear & Tear ( -2)
Tables, Chairs, Canopies
-2
Sound Impact ( -1)
Other Considerations &
Recommendations
TOTAL SCORE
16
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 30 -25 = Consider waiving most fees (75 %) Level III: 19 -15 = Consider waiving minimal fees (25 %)
Level II: 24 -20 = Consider waiving partial fees (50 %) Level IV: <15 =Do not consider waiving fees (0 %)
..
Annual Special Events
Sample Fee Waiver Scorecard Summary
EVENT
SPONSORED BY
SCORE
(out of 30)
Estimated
City Fees
Estimated Fees Paid
by Organization
(if waived according to
Sample Score and Proposed
Percentage)
Level I: Consider Waiving Most
Fees (i.e. 75 %)
Make a Difference Day
Promotional Dance
Tree Musketeers
EI Segunrrr!!
26
24
$ 1,370
$ 700
$ 343
$ 350
(Pancake Breakfast
El Segundo Police & Fire Associations
24
$ 535
$ 268
IHoliday Parade
El Segundo Chamber of Commerce
24
$ 13,835
$ 6,918
Opening Day Parade
El Segundo Little League
23
$ 4,100
$ 2,050
'Tasting Bee
El Segundo Girls Scouts
23
$ 500
$ 250
,Arbor Day
Tree Musketeers
23
$ 2,200
$ 1,100
Broadway in the Park
El Segundo Broadway in the Park
22
$ 3,635
$ 1,818
Homecoming Parade
El Segundo High School
21
$ 7,735
$ 3,868
Soap Box Derby
El Segundo Boys Scouts Association
21
$ 1,671
$ 836
(Main Street Car Show
EI Segundo Police Officers Association
20
$ 1,935
$ 968
Candy Cane Lane
Residents of E. Acacia Avenue
20
$ 1,035
$ 518
Level III: Consider Waiving Minimal Fees (i.e. 25 %)
Movie in the Park
Segundo Rotary Club
19
$ 6,700
$ 5,025
..El
Run for Education 5K & 1 OK
El Segundo PTA
18
$ 7,635
$ 5,726
Richmond Street Fair
El Segundo Kiwanis Club
18
$ 4,135
$ 3,101
Relay for Life
American Cancer Society
16
$ 7,235
$ 5,426
45
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Planning
Commission, Library Board of Trustees, Senior Citizen Housing Corporation Board,
Environmental Committee, Investment Advisory Committee and Community Cable
Advisory Committee. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Planning Commission, Library Board of Trustees, Senior
Citizen Housing Corporation Board, Environmental Committee, Investment Advisory
Committee and Community Cable Advisory Committee, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenterkmanager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointees) Term Expire(s)
Planning Commission 1
Library Board of Trustees 1
Investment Advisory Committee 1
Sr. Housing Corp Board 1
Environmental Committee 2
Community Cable Advisory Committee 4
6/30/2018
6/30/2017
8/30/2017
6/30/2018
Partial Terms
6/30/2015
6/30/2017
Partial Terms
10/30/2015
10/30/2016
10/30/2017
10/30/2017
46
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47
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
05/19/14 THROUGH 06/1114
Date
_ Payee
Amount
Description
5/22/2014
Unum
248.40
Long Term Care Premium
5/23/2014
Health Comp
1,305.37
Weekly claims
5/23/2014
IRS
238,407.46
Federal 941 Deposit
5/23/2014
Employment Development
48,629.47
State PIT Withholding
5/23/2014
Employment Development
3,863.32
State SDI payment
5/23/2014
Manufacturers & Traders
33,889.15
457 payment Vantagepoint
5/23/2014
Manufacturers & Traders
477.31
IRA payment Vantagepoint
5/23/2014
Manufacturers & Traders
5,677.47
401 payment Vantagepoint
5/23/2014
US Bank - Trust Acct
7,982.38
PARS payment
5/23/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
5/23/2014
Nationwide NRS EFT
44,067.67
EFT 457 payment
5/23/2014
Nationwide NRS EFT
2,110.78
EFT 401a payment
5/23/2014
State of CA EFT
2,378.14
EFT Child support payment
5/28/2014
MTS Software Solutions
950.92
Scanner for Water Department Deposits
5128/2014
Cal Pers
115,179.88
EFT Retirement Misc
5/28/2014
Cal Pers
248,842.18
EFT Retirement Safety
5/28/2014
Cal Pers
1,268.47
EFT Retirement Safety - Police
5/28/2014
Cal Pers
6,586.52
EFT Retirement Misc
5/29/2014
Lane Donovan Golf Ptr
22,000.00
Payroll Transfer
5129/2014
Pitney Bowes
10,000.00
Postage for City Hall
5/30/2014
Health Comp
2,404.66
Weekly claims
5/19/14-5/25114
Workers Comp Activity
26,127.14
SCRMA checks issued
5/26/14 - 6/1/14
Workers Comp Activity
23,806.84
SCRMA checks issued
860,183.91
DATE OF RATIFICATION: 0612/14
TOTAL PAYMENTS BY WIRE:
860,183.91
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer II Date
(,e 9 1 `y
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 6/2/201111
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, MAY 29, 2014
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
7:30 A.M. SESSION
CALL TO ORDER - Mayor Fuentes at 7:31 AM
Pledge of Allegiance - Council Member Atkinson
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed.
SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's analysis and recommendations for the Fiscal Year
2014 -2015 Preliminary Budget. Staff will present a brief overview of policy issues,
challenges /limitations, goals and potential strategies associated with preparation and
planning of the fiscal year budget including, without limitation, the following matters:
Greg Carpenter, City Manager, gave a brief introduction.
Deborah Cullen, Finance Director, gave a presentation on the current economic conditions.
a. OpenGov Demonstration - New Software to provide enhanced transparency of the City's
operations to the public — Deborah Cullen
b. Midyear /Yearend Fund Balance Update for Fiscal Year 2013/2014 — Deborah Cullen
c. Fiscal Year 2014 -2015 Budget Assumptions — Deborah Cullen
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (STRATEGIC PLANNING
SESSION)
May 29, 2014
PAGE NO. 1
5
W
Recess at 8:20 am
Returned at 8:33 am
Stephanie Katsouleas, Public Works Director, gave a presentation on identified infrastructure
needs for the City.
Council Discussion
d. Three -Year Budget Forecast (Fiscal Years 2015/2016, 2016/2017and 2017/2018) — Deborah
Cullen
e. Reserves /Sensitivity Analysis — Discussion regarding reserves for Economic Uncertainty
Fund — Deborah Cullen
i. Update on Credit Card Policy — Crista Binder
ii. Infrastructure Needs for Fiscal Year 2014/2015 — Stephanie Katsouleas and
Deborah Cullen
iii. Insurance — Additional Coverage (Earthquake)
Council Discussion
Meredith Petit, Recreation and Parks Supervisor, gave a presentation on the current Aquatics
Operating Budget.
f. Budget Calendar: Setting of dates for additional budget workshops and meetings.
A second Strategic Planning Session to be held in the third week of July 2014, pending Council
availability.
Council may raise other issues relating to any and all City revenues and expenditures, including
but not limited to land use developments, fiscal policies, capital projects and potential budget
reduction items for consideration as part of staff's preparation of the FY 2014 -2015 Preliminary
Budget.
Council Consensus directed staff to 1) Prepare a historical analysis of the Worker's Comp Fund; 2)
Look at Homeland Security for funding of the bollards on Main Street; 3) Have all departments
create a list of possible reductions; 4) Have the Treasury Department create a Credit Card policy;
5) Finance to develop further the concept of a revenue reserve policy; 6) Report back on an
alternative
Aquatics plan and; 6) give a more in -depth report on PERS projections.
Council consensus to receive and file Staff Report regarding preparation of the Preliminary FY
2014 -2015 Operating Budget and Three -Year Forecast and approve the FY 2014 -2015 Budget
Calendar.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (STRATEGIC PLANNING
SESSION)
May 29, 2014
PAGE NO. 2
WE
ADJOURNMENT at 10:14 AM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (STRATEGIC PLANNING
SESSION)
May 29, 2014
PAGE NO. 3
51
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, MAY 29, 2014, 4:00 P.M.
CALL TO ORDER — Mayor Fuentes at 4:00 p.m.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -
0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters
Agency Designated Representative: City Manager and Steve Filarsky
Employee Organizations: Police Management Association; Police Officers Association; Police
Support Services Employees Association; Fire Fighters Association; Supervisory and Professional
Employees Association; Employees Association; Executive Management (unrepresented
employees); Management/Confidential (unrepresented employees)
ADJOURNMENT — 6:30 p.m.
Cathy Domann, Deputy City Clerk II
52
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 3, 2014 -4:00 P.M.
CALL TO ORDER — Mayor Fuentes at 4:10PM
ROLL CALL
Mayor Fuentes
Mayor Pro Tern Jacobson
Council Member Atkinson
Council Member Fellhauer
Council Member Dugan
Present
Present at 4:13 PM
Present
Present
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit
total). Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves before
addressing the City Council. Failure to do so is a misdemeanor and punishable by a fine of $250.
SPECIAL MATTERS: -1- matter
1. Interview of candidates and potential appointments to the Recreation and Parks Commission,
Library Board of Trustees, Economic Development Advisory Council (EDAC). (Note: the
interviews will commence at approximately 4:00 p.m. and take place in the West Conference
Room in City Hall.)
Council consensus to appoint Sara Whelan (no action was taken to fill the second position) to the Library
Board of Trustees for a full term to expire 6/30/2017; Richard Pierce to the Recreation and Parks
Commission for a full term to expire 5/30/2018 and no action was taken to fill the positions on the Economic
Development Advisory Council (EDAC) at this time.
ADJOURNMENT at 6:00 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 1
53
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 3, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 6:05 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 1
54
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Agency Designated Representative: City Manager
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory
and Professional Employees Association; City Employees Association; Executive
Management Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 2
6
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 3, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:01 PM
INVOCATION — Lee Carlile, Pastor, Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a. Presentation by Mayor Fuentes in recognition of event sponsors for the
Recreation and Parks Department 2014 Summer Concerts in the Park Series
and Fourth of July Community Celebration. This year's Sponsors were presented
with a commemorative plaque; Chevron USA, Lora Vrastil represented Plaza El
Segundo, Lotus Juo represented Mathnasium, and Marisa West represented
Car2Go.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Len Bonilla, resident and Rotarian, spoke on behalf of the Movie in the Park fundraiser
to be held at Chevron Park on Saturday, August 2, 2014. The Rotary Club is requesting
the Council to place an item on the June 17, 2014 Council Meeting requesting fee
waivers associated with the Movie in the Park costs.
Ron Campbell, resident and Cub Master for our local cub scout pack 968, spoke on
behalf of the Cub Scouts Soap Box Derby. Mr. Campbell is requesting the Council to
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 3
56
place an item on the June 17, 2014 Council Meeting requesting fee waivers associated
with the Soap Box Derby.
Liz Garnholz, resident, spoke concerning the Consent Agenda items, specifically
consent agenda item #10. Ms. Garnholz would like this item pulled, explained and
discussed. Ms. Garnholz also questioned the funds received by Chevron USA, Inc.
Tom Courtney, Manhattan Beach resident, presented material concerning the potential
Top Golf site in El Segundo.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council and City Manager, Greg Carpenter, answered questions presented during
Public Communication.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open a public hearing and receive public
testimony concerning adopting a resolution amending the Zone 1 preferential
parking area and include the permit fee in accordance with the El Segundo
Municipal Code ( "ESMC "). Zone 1 will be amended to include the west curb line
of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of
Walnut Avenue (from Washington Street to California Street) and both curb lines
of Sycamore Avenue between Washington Street and California Street
(excluding the south curb line directly adjacent to the public park.
(Fiscal Impact: None)
Mayor Pro Tern Jacobson recused himself during this item.
Mayor Fuentes stated this is the time and place to conduct a public hearing and receive
public testimony concerning adopting a resolution amending the Zone 1 preferential
parking area and include the permit fee in accordance with the El Segundo Municipal
Code ( "ESMC "). Zone 1 will be amended to include the west curb line of Washington
Street (from Maple Avenue to Walnut Avenue), both curb lines of Walnut Avenue (from
Washington Street to California Street) and both curb lines of Sycamore Avenue
between Washington Street and California Street (excluding the south curb line directly
adjacent to the public park.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 4
57
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the Clerk's office.
Mayor Fuentes stated the hearing is now open.
Mitch Tavera, Police Chief, gave a brief presentation.
Mayor Fuentes stated the hearing is now open for public input.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
close the public hearing. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 4/0.
MAYOR PRO TEM JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL
CONFLICT.
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4876
A RESOLUTION AMENDING RESOLUTION NO. 4845 REGARDING PREFERENTIAL
PARKING AREAS WITHIN THE CITY WHERE PARKING PERMITS MAY BE USED IN
ACCORDANCE WITH EL SEGUNDO MUNICIPAL CODE CHAPTER 8 -5A
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
adopt Resolution No. 4876 amending the Zone 1 preferential parking area and include
the permit fee in accordance with the El Segundo Municipal Code ( "ESMC "). Zone 1 will
be amended to include the west curb line of Washington Street (from Maple Avenue to
Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to
California Street) and both curb lines of Sycamore Avenue between Washington Street
and California Street (excluding the south curb line directly adjacent to the public park.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM
JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Mayor Pro Tern Jacobson returned to the dais.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 5
WR
2. Consideration and possible action to announce the appointments to the Library
Board of Trustees, Recreation and Parks Commission and Economic
Development Advisory Council (EDAC).
(Fiscal Impact: None)
Mayor Fuentes announced the appointment of: Sara Whelan to the Library Board of
Trustees for a full term to expire 6/30/2017 (no action was taken to fill the second
position); Richard Pierce to the Recreation and Parks Commission for a full term to
expire 5/30/2018; and no action was taken to fill the positions on the Economic
Development Advisory Council (EDAC) at this time.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Warrant Numbers 3000826 through 3001037 on Register No. 16 in the total
amount of $762,809.96 and Wire Transfers from 05/05/2014 through 05/18/2014
in the total amount of $2,896,802.53. Authorized staff to release. Ratified Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. Special City Council Meeting Minutes of May 14, 2014 and Regular City Council
Meeting Minutes of May 20, 2014.
5. Adopted Resolution No. 4877 finding that an emergency existed and waived
bidding requirements pursuant to Public Contracts Code §§ 20168 and 22050
and ESMC §§ 1 -7 -12 and 1 -7A -4, authorized the City Manager to execute a
Maintenance Contract No. 4620 with prevailing wages, in a form approved by the
City Attorney, to Perez Restoration and Construction, Inc. for the cleaning and
repair of drywall and carpet, as well as the restoration of furniture in the north
portion of City Hall and found the project is exempt from review under the
California Environmental Quality Act of 1970, as amended, Public Resources
Code section 21000 et seq. ( "CEQA ") pursuant to Section 15269, subdivision (a)
of the CEQA Guidelines.
(Fiscal Impact: $37,000.00)
6. Authorized an appropriation of $6,300.00 from the Aquatics Fund to replace a
failed chlorinator at the Plunge.
(Fiscal Impact: $6,300.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 6
WE
7. Authorized and appropriation of funds from undesignated fund balance for the
cost of planters needed to complete the closure of the median opening on Grand
Ave. between Standard St. and Main St.
(Fiscal Impact: $5,350.00)
8. Received and filed the report regarding the removal and replacement of two
leaking portions of HVAC ducting, Contract No. 4612, on the roof of City Hall
without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $13,875.00)
9. Received and filed this report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code "ESMC ")
§§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
10. PULLED BY MAYOR FUENTES FOR DISCUSSION
11. Authorized the City Manager to execute standard Public Works Contract No.
4615, in a form approved by the City Attorney, with Stephen Doreck Equipment
Rentals, Inc. in the amount of $413,372.50 and authorized the City Manager to
execute a standard Public Works Professional Services Agreement No. 4616 in a
form as approved by the City Attorney with AKM Consulting Engineers in the
amount of $59,350.00. Project No. PW 14 -02.
(Fiscal Impact: $600,000.00)
12. Accepted as complete the Trenchless Sewer Improvement and authorized the
City Clerk to file a Notice of Completion in the County Recorder's Office. Project
No. PW 13 -23.
(Fiscal Impact: $187,331.00)
13. Authorized the City Manager to amend the Professional Services Agreement with
Corrpro Companies, Inc., in a form approved by the City Attorney, for additional
construction inspection services for the elevated tank and reservoir repairs for an
amount not to exceed $12,000. Project No. PW 13 -07.
(Fiscal Impact: $12,000.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 7
0K
14. Authorized the Information Systems Division to purchase a new Storage Area
Network (SAN) and pursuant to El Segundo Municipal Code §1 -7 -10 waived the
bidding process and authorized the City Manager to execute Agreement No.
4617, in a form approved by the City Attorney, to purchase a new Storage Area
Network (SAN) from Bear Data. This equipment was identified as part of the
Virtual Machine Plan and funds were designated into the Computer Refresh
Program.
(Fiscal Impact: $41,316.69)
15. Waived minor irregularities in the bid from Karabuild Development Inc., awarded
Contract No. 4614 to Karabuild Development Inc. for project RSI 14 -03 (Group
53) and authorized the City Manager to execute a contract in a form approved by
the City Attorney
(Fiscal Impact: $1,120,867.65)
16. Authorized the City Manager to execute a contract amendment to Contract No.
3168, in a form approved by the City Attorney, with Nationwide Environmental
Solutions in the amount of $877,299.00 over five (5) years, effective October 1,
2014.
(Fiscal Impact: $877,299.00 over five years)
17. Authorized the purchase of a new maintenance truck and valve operator
equipment for the Water Division.
(Fiscal Impact: $77,316.49)
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 16, and 17.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mayor Pro Tern Jacobson
abstained from voting on item #7 due to a potential conflict.
PULLED ITEM:
10. Consideration and possible action to award two Professional Services
Agreements to AKM Consulting Engineers for a new water rate study and sewer
rate study prior to initiation of the Proposition 218 ballot measure.
(Fiscal Impact: $48,746.00)
Stephaine Katsouleas, Public Works Director, gave a brief history and explanation of
this item to the Council.
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 8
61
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer authorized the
City Manager to execute Professional Services Agreement No. 4618, in a form as
approved by the City Attorney, with AKM Consulting Engineers in the amount of
$24,178 for a new water rate study prior to the initiation of the Proposition 218 ballot
measure and authorized the City Manager to execute Professional Services Agreement
No. 4619, in a form as approved by the City Attorney, with AKM Consulting Engineers in
the amount of $24,568 for a new sewer rate study prior to the initiation of the
Proposition 218 ballot measure. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
F. NEW BUSINESS
18. Consideration and possible action regarding a request from the American Cancer
Society to waive fees for City resources and staff time associated with their El
Segundo Relay for Life event on July 12 — 13, 2014 at Campus El Segundo
Athletic Fields.
(Fiscal Impact: $5,966.00)
Greg Carpenter, City Manager, gave a brief explanation of the item.
Meredith Petit, Recreation and Parks Supervisor, answered questions for the Council.
MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to
approve the request from the American Cancer Society to waive fees for City resources
and staff time associated with their El Segundo Relay for Life event on July 12 — 13,
2014 at Campus El Segundo Athletic Fields. MOTION PASSED BY VOICE VOTE. 4/1.
YES — Dugan, Fellhauer, Jacobson and Fuentes. NO — Atkinson
G. REPORTS — CITY MANAGER — Acknowledged Lifan Xu for his outstanding work
in the Public Works department, especially on the Water and Sewer projects. He
also thanked Bob Cummings for his years of service, Bob will be retiring on June
16, 2014. Congratulations to Meredith Petit who will become our new Recreation
and Parks Director.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 9
Council Member Atkinson — None
Council Member Dugan — None
Mayor Pro Tern Jacobson — Attended the Northrop Family Day where they revealed a
25 year old time capsule.
Mayor Fuentes — Attended the Medal of Valor luncheon, Author's Fair and the Strategic
Planning Session. Mayor Fuentes thanked everyone who was involved in putting the
meeting together.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Dr. Antonio Mendez, resident, would like to know the reason why the water bills for the
City of El Segundo are sent to Pasadena, CA and the cost effectiveness of this practice.
Jack Axelrod, resident, requested a resolution regarding an amendment to reverse the
Citizen's United decision, would like a requirement for Council Members and candidates
running for office to have taken at least one semester of City Planning, would like the
words "Liberty and Justice for All" removed from our Loyalty oath and is requesting we
not accept gifts from Chevron. Finally, Mr. Axelrod would like to see more reports from
the City Council.
Deborah Cullen answered questions presented during Public Communications.
MEMORIALS — None
Open session adjourned at 8:04 PM
Moved into Closed Session at 8:10 PM
ADJOURNMENT at 9:05 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3, 2014
PAGE NO. 10
63
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Trueline
Corporation for the resurfacing of the tennis courts at Recreation Park. Project No.
PW 13 -30 (Fiscal Impact: $68,257.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a standard Public Works Contract in a form
approved by the City Attorney with Trueline Corporation in the amount of
$59,354.00
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $68,257.00
Additional Appropriation: No
Account Number(s): 125- 400 - 3614 -6215 (LA County Grant for $150,000)
ORIGINATED BY: Floriza Rivera, Principal Engineer �,/
REVIEWED BY: Stephanie Katsouleas, Public Works Director[
APPROVED BY: Greg Carpenter, City Manage)
BACKGROUND AND DISCUSSION:
On December 17, 2013, the City Council adopted plans and specifications for Project No.
PW 13 -30, Tennis Court Resurfacing Project at Recreation Park, and authorized staff to advertise
for receipt of construction bids. On May 20, 2014, the City Clerk received and opened two bids
as follows:
Base Bid Alternate Bids Total
1. Trueline Corporation $44,957 $14,397 $59,354
2. Malibu Pacific Tennis Courts $80,058 $2,415 $82,473
The base bid will cover construction cost for installation of new post sleeves on two courts,
relocation of posts on several courts, new strap anchors, resurfacing all courts, and re- striping of
all courts to US Tennis Association standards. The alternate bid included new tennis court nets,
new center straps, centerline caulking, and perimeter caulking for all courts.
The lowest responsible bidder is Trueline Corporation. The bid for Malibu Pacific Tennis Courts
was disqualified because Addendum 1 was not submitted by the contractor. Staff has checked
ME
Trueline's references and contract documents and they have satisfactorily completed similar
projects for other public agencies, including several court resurfacing projects for the City of El
Segundo Recreation and Parks Department.
The summary of proposed construction costs are as follows:
Original Base Bid $44,957.00
Alternate Bid $14,397.00
Contingency Amount (approx. 15 %) +$ 8,903.00
Total Budget $68,257.00
Staff therefore recommends that City Council award a standard public works contract to Trueline
Corporation in the amount of $59,354 and authorize an additional amount of up to $8903.00 for
contingency expenditures. Staff will coordinate scheduling for the project with the Recreation
and Parks Department to minimize impacts on users of the facility. We anticipate that the
project will be completed this summer.
65
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of amendments to the Plan of Operations as
proposed by the El Segundo Senior Citizens Housing Corporation Board. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
(1) Approve the amended Plan of Operations;
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Redlined version of the Plan of Operations as amended by the Housing Corporation Board.
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of R reation and Parks
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND & DISCUSSION:
On May 6, 1986, the City Council approved an Operating Agreement between the City and the El
Segundo Senior Citizens Housing Corporation (the "Corporation "). The Agreement delegated specified
duties and functions to the Corporation with respect to the Park Vista housing facility, but the City
retained ultimate control and authority over the facility.
The Operating Agreement required the Corporation to prepare a Plan of Operations for the
facility to govern various aspects of the facility's operation, including resident eligibility standards,
application procedures, procedures for selecting tenants, etc. The Board of the Housing Corporation
reviews the Plan of Operations periodically for necessary revisions. Revisions must be approved by the
City Council prior to becoming effective.
At the meeting held on April 23, 2014, the Housing Corporation Board approved several
amendments, both substantive and non - substantive, to the Plan of Operations and directed staff to
forward the proposed amendments to the City Council for its consideration. The substantive
amendments may be summarized as follows:
Section 1: Description
A. Addition of the exercise and media rooms in the building's description.
Section 2: Eli ig bility Requirements
A. Income/Net Worth. Park Vista strives to afford quality living accommodations at a
reasonable cost. The income /net worth requirements are based on a formula that combines
..
5% of an applicant's total net worth with the applicant's annual income. The maximum
allowable combined income and net worth for a one person household was decreased from
$45,000 to $35,000. For a two- person household, the maximum allowable combined income
of the applicant and the co- resident plus 5% of the combined net worth of the applicant and
co- resident was decreased from $50,000 to $40,000. The City Council approved the
income /net worth modifications on April 1, 2014.
B. Residency. The Senior Housing Board received City Council approval on April 1, 2014,
to modify this eligibility requirement to be conditional upon proof of El Segundo residency
for five consecutive years during the applicants adult life (18 years and older), which was
previously set at a one -year residency requirement for eligibility.
Section 3: Application Procedure
A. Non - substantive changes were made to this section to delete reference to the Joslyn
Center as a location where Park Vista Resident Handbooks are made available.
B. Per the current procedures, the Board removed themselves from the process of notifying
applicants of available units and assigned the role solely to the Management Company.
Furthermore, the changes indicate clarification that notification to ineligible applicants will
be made in writing.
Section 4: Resident Selection Procedure
A. The Board voted to remove the restriction of only one inter - building transfer for current
tenants to unlimited. They have also indicated that inter - building transfers shall be treated as
a new tenancy including responsibility of refurbishing costs of the unit in which they are
vacating, a new lease agreement and updated security deposit according to the current rental
rates, as well as re- qualification under the current eligibility requirements.
B. The Board voted to change the waiting list policy to remove a person from the list for two
years if he /she turns down an offered apartment two times. Previously, the policy allowed
the applicant to remain on the list after being moved to the bottom of the list.
Section 6: General Maintenance
A. Correction includes the addition of the Board Members as participants in the annual
physical inspection of units.
67
PLAN OF OPERATIONS
1. DESCRIPTION
The El Segundo Senior Citizen Housing Project was developed and is wholly owned by
the City of El Segundo. It is operated by the El Segundo Senior Citizen Housing
Corporation and its Board of Directors.
The El Segundo Senior Housing Project "Park Vista ", is located at 615 East Holly
Avenue. There are 96 units available, divided among efficiency apartments of 414
square feet; small one - bedroom apartments of 520 square feet; large one - bedroom
apartments of 610 square feet; handicapped units of 537 square feet and a two bedroom
management unit. All units are furnished with carpets, drapes, refrigerators and ranges.
Each unit has an individual patio or balcony. The common outdoor areas are pleasantly
landscaped. Features include elevators, laundry facility, exercise room. media room,
meeting and recreation rooms. Deleted: and
The maximum number of Residents in each apartment is two. Rents are substantially
lower than rents for comparable units in the area.
Due to the limited number of units available the apartments are assigned as they become
vacant.
2. ELIGIBILITY REQUIREMENTS
Eligibility requirements for application for residency at Park Vista are based on age,
income and El Segundo residency. These criteria as well as a general description of the
project and application procedures are detailed in the following pages.
Great care has been taken in the development of criteria, application forms, and the
structuring of the application process and selection procedures to ensure an objective and
fair resident selection process. This procedure is detailed in this section as is the Resident
selection system. The procedure has been developed to ensure a process which is both
fair and equitable, and which offers prospective residents both privacy and assistance as
is practical in the process.
Applications will be accepted at the Park Vista Office only. Upon review of the
application, the prospective resident's name will be placed on the waiting list. When a
unit becomes available the prospective resident at the top of the waiting list will be
notified for an in- person interview with the manager and a walk through of the apartment.
A move -in date will be discussed at that time.
•:
There are three main eligibility requirements that must be met in order to reside in these
apartments.
1. AGE — The applicant must be 62 or older. Any co- resident must be at least 62
years of age unless:
a. The co- resident is a Permitted Health Care Resident as defined by
California Civil Code section 51.3, or
b. The co- resident will also be on the Rental Agreement and has
previously lived with the applicant. If the co- resident is on the Rental
Agreement and previously lived with the applicant, he or she can reside at
Park Vista if he or she is 55 years or older, or was a spouse of the senior
citizen, or provided primary economic or physical support to the senior
citizen.
2. INCOME/NET WORTH — Maximum allowable combined incomes and net
worth are as follows: For a one person household, five percent (5 %) of an
applicant's total net worth plus the applicant's annual income cannot exceed
35_000; for a two person household, five percent (5 %) of the applicant's and _ - ± Deleted: $45,000
proposed co- resident's combined total net worth plus the applicant's and proposed
co- resident's combined annual income cannot exceed 40 000. These amounts are _ - Deleted: $50,000
subject to change. The net worth and/or annual income of a Permitted Health
Care Resident as defined in California Civil Code section 51.3 shall not be
counted towards the income threshold.
3. RESIDENCY — Applicants must be residents of the City of El Segundo at the
time of application. For purposes of this requirement, a "Resident of the City of El
Segundo" is a person who has resided in the City of El Segundo at leas five _ (Deleted: one year
proven contiguous vears during his or her adult life prior to submitting an
application.
Additionally, Park Vista is not an assisted living or managed care facility. A
single apartment resident must be physically and mentally able to care for
himself /herself, or be able to make alternate provisions for any necessary care at
the resident's expense. In the case of joint tenancy, both residents must be able to
care for themselves, or one of the co- residents must be able to fully care for both
residents as necessary, or the residents must be able to make alternate provisions
for necessary care at their own expense.
Park Vista is intended only for use as a primary residence. "Primary residence" is
defined as that place where the tenant resides for a minimum of 75% of each
calendar year. Any tenant failing to meet this requirement is subject to eviction.
Absences from the unit due to hospitalization or other necessary medical
treatment shall not be considered as absences for purposes of this requirement.
•!
3. APPLICATION PROCEDURE
I. Applications can be obtained from Park Vista. Park Vista is open from
9:OOAM- 5:00 PM Monday through Friday.
11. 1�e J ent Handbooks and,Lu2 lication_ln_aterials are available at dark Vista. - Deleted: criteria
Deleted: Joslyn Center and
III. Completed Applications should be returned to the Park Vista office. A
waiting list for occupancy will be maintained at the Park Vista office.
IV. Evaluation of Application
A. Evaluation of applications will be made according to the
eligibility criteria discussed in Section 2, `Eligibility
Requirements ".
B. If the completed application satisfies the eligibility criteria, the
Applicant will be placed on the waiting list in order of date of
application.
V. Notification Process
A. The .,\ lan g micni ( "onr1)u - _ Notifies eligible applicant that a unit is _ . Deleted: Board
available.
B. Park Vista manager sets up personal interview and conducts a
walk through.
C. Park Vista manager is responsible for Rental Agreement signing
and taking required deposit to hold unit.
D. Park Vista manager sets up move in date.
E. Those ineligible for residency shall be notified in writin-g.
4. RESIDENT SELECTION PROCEDURE
1. Person or persons must meet age, income and residency requirements
before submitting an application.
2. If eligibility criteria are satisfied, an applicant will be placed on the
waiting list according to the date his /her application was submitted.
ffel
3. Names will be selected from the waiting list in order by date of
application.
4. When a vacancy occurs, those residing in Park Vista will be given the
option of changing units, providing they meet move -in rules and cost
requirements. An existing resident may change units by right Deleted: only once
during his or her tenancy. ,Arty resident requesting a move shall be responsible Deleted: Upon application to the
for all costs including, bUt ]lot Illillted to, pallltlll�z, cleanllli! and shalllpoolll�z of Board, a resident may be allowed
an additional move for good cause A
carpet and any other costs necessary to prepare that-resident's existing unit for a determination of good cause shall
subsequent tenant. T[i is trails er yro4edllk.: rel,mu'k:N anew lease_ updated be in the sole discretion of the Board
security deposit at (11C C LIrrem rental rates. and re- QLlallllcatiou tiller the current
ell +ibility rec uire]nems as alyl} lied to sieve tenants.
5. If an applicant turns down an offered apartment two times, the
applicant's name will bej-einoved from the waiting list for two ..•;lrs. at which - _ - Deleted: placed at the bottom of
tinge the applicant will be permitted to re- apply.
6. Upon notification, the apartment manager will conduct a walk through
and an interview. A move -in date will be set at that time.
7. When it is an applicant's turn for consideration for residency based
upon that applicant's position on the waiting list, if the applicant does not
have a satisfactory credit history, the application will be denied and will
receive no further consideration.
5. RENTAL RATES
In keeping with the intent of the City Council in the development of the Senior Housing
Project, and to provide a quality living opportunity at an affordable cost, a range of rental
fees has been established. These rates were designed to reflect a realistic approach in the
operational needs of the property, ensure a proper operating budget and maintain an
appropriate maintenance reserve.
The rental schedules established for Park Vista reflect the cost necessary to meet (a) the
annual operating budget for the current year of operation, (b) an appropriate operational
reserve, and (c) a sinking fund to be known as "Replacement Reserve" for the
replacement of major components of the property, (appliances, roof, carpet, etc.) over an
assumed 3 to 30 year life.
Rates are subject to periodic review and change. The Park Vista Site Manager can
provide a list of current rental rates.
71
6. GENERAL MAINTENENCE
The policy established by the Board in conjunction with the management company has
been designed to ensure the highest standards of maintenance.
Requests for maintenance are filed in writing by the Residents. A log is kept of all
work requested and completed. Most requests are handled within a three -day period.
Particular attention will be given to preventative maintenance procedures which are
designed to ensure the extension of the useful lives of the fixtures and equipment of the
facility. Routine inspections are conducted annually of all apartments. The preventative
maintenance philosophy is reflected in the Operating Budget which contains a specific
section for maintenance expenses.
An annual physical inspection of units and grounds is conducted by management and
Board Members and a written report is submitted to the Board with findings and
recommendations.
7. INSURANCE
The Board recognizes the need to appropriately insure the Senior Housing Facility and
therefore, maintains the following policy:
1. Total replacement cost of the building is insured against loss;
2. Public liability insurance is provided, with the El Segundo Senior Citizen
Housing Board and City Council of the City of El Segundo as named insured.
3. Loss of rental income due to fire or other damage is included insurance
coverage;
4. Earthquake insurance is not provided.
5. Park Vista's insurance does not cover the contents within any unit or any
resident's personal property. Residents are encouraged to obtain a renter's
insurance policy to protect personal belongings.
8. MANAGEMENT
The Board recognized the need for appropriate day -to -day management of the property
and Resident support services. To this end a management company has been contracted
to provide management services for Park Vista Apartments. Management services are
provided pursuant to the terms and conditions of the Management Agreement, a copy of
which is maintained by the Board.
Deleted. An annual physical inspection
is made by the Board. I J
72
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and /;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $0
Additional Appropriation: Yes, $37,000
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Stephanie Katsouleas, Director of Public Works 4--
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On June 3, 2014 City Council approved an emergency contract with Perez Restoration and
Construction, Inc. (PRC) to clean and repair drywall and carpet as well as restore furniture in the
north portion of City Hall (Human Resources, City Clerk's office, server room). As you may
recall, damage to these areas was due to an improperly sealed drain and corresponding rain event
which occurred during the City Hall roofing project.
As of the writing of this staff report, staff is still in the process of finalizing contract documents
with PRC due to revisions made in the scope of work. The insurance has been verified and
approved. Once PRC returns a signed contract, staff will issue a notice to proceed. However,
the work will not commence until the interstitial cleaning project is complete, which is scheduled
for the week of June 16, 2014.
73
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to amend a standard
Public Works contract with Integral Electric Engineering, Inc. for the Installation of Sub -
meters on the City's Main Electrical Meter. Project No. PW 13 -02 (Fiscal Impact:
$29,100.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute an amendment, in a form approved by the
City Attorney, with Integral Electric Engineering, Inc. in the amount of $29,100.00
for the Installation of Sub - meters on the City's Main Electrical Meter. ;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $29,100
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8203 -8910 (Capital Improvement Fund: Southern
California Edison and South Bay Cities Council of Governments
grants)
ORIGINATED BY: Arianne Bola, Civil Engineering Associate
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager-9E.
BACKGROUND AND DISCUSSION:
On April 17, 2013, the City entered into a standard public works contract with Integral Electric
Engineering, Inc. (IEE) in the amount of $11,900 for the installation of a sub -meter on the City
Hall Complex main meter (Contract No. 4412). The sub - metering work will allow the City to
separate energy consumption data for the Fire Department, Police Department and City Hall.
Currently, all three facilities are connected to a single master meter. By separating the meters for
each facility, we will be able to better understand and track energy usage at each facility, and
draft specific programs that can result in tailored energy reductions for those facilities. This
project is part of the City's $485,000 grant awarded by Southern California Edison, awarded in
2011 to implement energy efficiency initiatives in El Segundo.
As this project evolved, we began working with the County of Los Angeles' Office of
Sustainability (the County), to assist the City in digesting and analyzing the data garnered after
74
installation of the sub - meter. The County advised the City that it can provide better data support
to the City if we purchased a sub -meter product. While the equipment specified in the original
bid would function as intended, it is not supported by the County. Given the added value of
County support, staff is recommending that the County's recommended sub -meter product be
purchased to complete the project - an Eaton PXM 2000, which costs significantly more than the
equipment previously specified for the project. However, the installation work itself will remain
the same. The original contract was for $11,900.00, with an added $3,100.00 additional
expenses authorized for change orders and unforeseen conditions. The equipment proposed by
the County will increase the project cost to $26,000.00, with the increase solely attributable to
equipment pricing difference. The installation and labor remains unchanged.
Staff recommends that City Council amend Contract No. 4412 to increase the contract amount to
$26,000.00 to allow for the purchase of the higher priced sub - metering equipment recommended
by the County, and authorize an additional $3,100.00 for unforeseen conditions. The South Bay
Cities Council of Governments (SBCCOG) will cover the increased cost through a Memorandum
of Understanding entered into with the City on March 27, 2014 for this project (with an amount
not to exceed $31,000).
No general funds will be expended for implementation of this project.
75
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works i
REVIEWED BY: Stephanie Katsouleas, Director of oblic Works �j
APPROVED BY: Greg Carpenter, City Manager`
BACKGROUND AND DISCUSSION:
On May 6, 2014 City Council approved a contract to complete the attic cleaning emergency
repair with Empire Building. Staff reported on May 20, 2014 and June 3, 2014 to City Council
that we were waiting for contract documents to be returned by the vendor. Contract documents
were returned but additional insured language was missing. Contract and insurance documents
were finalized on June 9th and the work has been scheduled for the week of June 16, 2014.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
Huel
76
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 17 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding the removal
and replacement of two leaking portions of HVAC ducting on the roof of City Hall
without the need for bidding in accordance with Public Contracts Code §§ 20168 and
22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact:
$13,875.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the removal and replacement of two leaking
portions of HVAC ducting on the roof of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and/;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Within Adopted Budget
Amount Budgeted: $18,500
Additional Appropriation: No
Account Number(s): 001 - 400 - 2601 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Floriza Rivera, Principal Engineer 46L
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On May 6, 2014 City Council approved an emergency contract to complete the HVAC duct work
emergency repair with UDC Corporation. Staff subsequently sent contract documents to the
contractor for execution so that the work can immediately begin. Staff reported on May 20, 2014
to City Council that we were waiting for contract documents to be returned by the vendor.
Contract documents were subsequently finalized and the contractor is scheduled to begin work
on June 11, 2014.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to repair the HVAC ducts on the City Hall roof. 1 1
77
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to the
lowest responsible bidder, American Asphalt South, Inc. for the slurry sealing of the
streets in the area bounded by the west City boundary, Sheldon Street, Mariposa Avenue,
and El Segundo Boulevard. Project No.: PW 13 -14 (Fiscal Impact: $635,300.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a standard Public Works Contract in a
form as approved by the City Attorney with American Asphalt South, Inc., in the
amount of $552,428.49
2. Authorize an additional $82,871.51 in contingency for unforeseen conditions
3. Authorize transfer from Prop C, Measure R and Undesignated Reserve accounts
as indicated below for the slurry project.
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $350,000.00
Additional Appropriation: Yes $285,300.00
Account Number(s): 106 - 400 - 8206 -8943 ($350,000, Gas Tax: Slurry Seal)
114- 400 - 8203 -8357 ($120,000, Proposition C)
110 - 400 - 8203 -8357 ($141,300, Measure R, Local Return)
001 - 400 - 8203 -8357 ($24,000, Parking in -Lieu)
ORIGINATED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Public Works Department administers a slurry sealing program as a preventative measure to
extend the life of pavement Citywide. This process is applied on all city streets, broken into five
zones that are slurried on a 7 -year rotating basis. The slurry sealing process consists of the
application of a thin asphalt slurry layer on existing asphalt pavement to prevent water intrusion
and prolong the life of the asphalt.
12
On October 15, 2013, the City Council adopted the plans and specifications for Project No. PW
13 -15, 2013/14 Furnishing and Application of Slurry Seal on Various Streets Project, and
authorize staff to advertise the project for receipt of construction bids. The location of the streets
to be slurry sealed are the areas bounded by the west city boundary, Sheldon Street, Mariposa
Avenue, and El Segundo Boulevard. The slurry project also included alternate bids for
Rosecrans Ave (west of Sepulveda Blvd.), Vista del Mar, and 11 city parking lots, which
include:
• City Hall
• City Hall Employee's Lot
• Fire/Police
• Water Division
• Maintenance Yard
• Richmond St.
• Library
• Main St.
• Guaymas Way
• South Recreation and Parks
• Grand Ave.
On May 11, 2014, the City Clerk received and opened three (3) bids as follows:
1. American Asphalt South, Inc. $552,428.49
2. Pavement Coatings Co. $656,183.28
3. All American Asphalt $735,389.91
Staff reviewed the bid package submitted by the lowest bidder, American Asphalt South, Inc.
This same contractor carried out the previous slurry project for the city and performed
satisfactorily. Therefore, staff recommends that City Council award a standard public works
contract to American Asphalt South, Inc. in the amount of $552,428.49 and authorize additional
expenditures of up to $82,871.51 for contingencies. This award will include both the base bid
and alternate bid locations.
W
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the Boy Scouts of America Pacific District
to waive City charges associated with the El Segundo Cub Scouts Soap Box Derby event on July 12,
2014. (Fiscal Impact: $1,671.88)
RECOMMENDED COUNCIL ACTION:
1. Approve /Deny the request from the Boy Scouts of America to waive City charges associated
with their El Segundo Cub Scouts Soap Box Derby event.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Request letter from the Boy Scouts of America
2. Event Site Plan
3. Estimated fees for City resources and staff
FISCAL IMPACT: $1,671.88
Amount Budgeted: $0
Additional Appropriation: $ 1,373.22 Police Department Staff (001- 400 - 3104 -4103)
$ 163.66 Public Works Staff (001- 400 - 4202 -4103)
$ 135.00 Amplified Sound Permit (001- 300 - 0000 -3801)
PREPARED BY: Jackie Day, Administrative Specialist 4D
REVIEWED BY: Bob Cuiriunin ector of Recreation and Parks
APPROVED BY: Greg Carpenter, it anager
BACKGROUND & DISCUSSION:
In previous years, fees for the Boy Scouts of America Pacifica District's El Segundo Cub Scouts Soap
Box Derby event have been waived as a part of the Special Event Fee Waiver list approved by City
Council, which expired at the end of 2013.
At the December 3, 2013 City Council meeting, an agenda item was presented before City Council for
discussion and action for the continuation or revision of waived fees associated with special events that
have previously been granted fee waivers. At that time, City Council formed a Subcommittee to review
the process of waiving fees and to make recommendations regarding the extent to which fees will be
waived going forward. The Subcommittee has not yet finalized a recommendation on this item.
During Public Communications at the City Council meeting on June 3, Ron Campbell from El Segundo
Boy Scout Pack 968 requested that the City consider waiving City charges for their Cub Scout Soap Box
Derby event to be held on July 12 on Grand Avenue between Sheldon and Standard Streets. 13
The estimated fiscal impact of the event is $1,671.88, which includes $1,373.22 for Police Department
staff for traffic control, $163.66 for Public works staff to post street closure signs, and a potential loss of
revenue for $135.00 for an Amplified Sound Permit.
While there is not an established fee structure for the use of City equipment, staff estimates the value of
the requested City property for this event to be $199.08.
-M
325 E. Grand Ave.
El Segundo, CA 90245
May 15, 2014
Mayor / City Council
350 Main St.
El Segundo, CA 90245
Dear Mayor Fuentes and City Council Members;
I am writing to you on behalf of Cub Scout Pack 968 and all of our El Segundo and local
area Cub Scouts to kindly request that you continue to waive all fees for our annual
Soap Box Derby, which will be held this year on July 12th, 2014.
Our Cub Scout Pack is an all- volunteer organization dedicated to providing our local 1St
through 5th grade boys with a fun program that promotes values of citizenship,
community service, love of the outdoors, and doing good deeds. The Soap Box Derby is
a cornerstone summertime activity in that program and teaches our boys the benefits of
hard work (cars are hand -made by scouts and parents), teamwork (racing teams
consist of multiple scout families working together), and good sportsmanship. The Soap
Box Derby is an event made available to all local area Cub Scout Packs and draws
participation from all over the South Bay. Last year, we had 125 Scouts racing from 11
local Cub Scout Packs with an estimated 250 family and friends on hand to participate
and enjoy the day in our city.
As is the majority of our Cub Scout activities, the Soap Box Derby NOT a fundraiser. To
encourage participation (which already represents a significant investment in time and
money on behalf of the scouting families building and maintaining their cars),
registration fees are kept to a minimum and offset the cost of maintaining and renting
the starting, safety and clean -up equipment necessary for the event as well as providing
participation awards and trophies for the scouts. Everyone's service in running the
event is volunteered.
The Cub Scout Soap Box Derby has been a regular part of our El Segundo community for
decades. Though the exact start date has been lost to history, the Pack has photographs
from the annual event as far back as 1981. The addition of city fees would necessitate
the cancellation of this year's event and likely those of years to follow. And so, I humbly
ask for your continued support in waiving all city fees for the Cub Scout Soap Box Derby.
Sincerely,
Ron Campbell
Cubmaster / Cub Scout Pack 968
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Boy Scout Soap Box Derby - July 12, 2014
Estimated City Staff Charges
Police Department Staff
PSO: 9 hrs. x $49.30 = $443.70
1 Officer: 9 hrs. x $103.28 = $929.52
$1,373.22
Public Works Staff
Lead Worker: 2 hrs. x $47.33 = $94.66
Maint. Worker: 2 hrs. x $34.50 = $69.00
$163.66
$125.28
Total
Total
$1,536.88
$199.08
Established City Fees
Amplified Sound Permit
$135.00
Barricades
$125.28
Total
$135.00
Total
$199.08
Estimated Value
Public Works Truck 2 hrs. x $26.90)
$53.80
Barricades
$125.28
No Parking si na a
$20.00
Total
$199.08
Total
$1,870.96
Totals
Estimated Ci Staff Charges
$1,536.88
Established City Fees
$135.00
Estimated Value
$199.08
Total
$1,870.96
EL SEGUNDO CITY COUNCIL MEETING DATE: June 17, 2014
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration of ordinance amending Title 6 (Animal Control) of the El Segundo
Municipal Code to add a new chapter prohibiting the retail sale of commercially -bred
dogs and cats in pet shops, retail businesses or other commercial establishments in the
City. The Ordinance is exempt from the California Environmental Quality Act (Public
Resources Code sections 21000 et seq.) ( "CEQA ") pursuant to Guidelines Section
15061(b)(3)).
RECOMMENDED COUNCIL ACTION:
1. Introduce and approve the first reading of the proposed ordinance; or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Ordinance
FISCAL IMPACT: Cost of enforcement of the ordinance, estimated to be minimal.
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mark D. Hensley, City Attorne
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City has received inquiries regarding staving off business from so- called "puppy mills" and
"kitten factories" within the City. Puppy mills and kitten factories are substandard breeding
facilities that operate with an emphasis on maximizing profits above animal welfare. Dogs bred
in puppy mills and cats bred in kitten factories are more likely to have behavioral and/or health
problems. Because the sale of dogs and cats can be conducted over the internet, it is difficult to
outlaw puppy mills and kitten factories outright. Adopting an ordinance that would prohibit the
sale or transfer of dogs and cats by companion pet stores is the most direct way to protect the
welfare and safety of companion animals because it reduces the demand for animals bred in such
substandard facilities.
Federal Law
Commercial breeding of dogs is regulated on the federal level. The laws discussed below are
civil laws, distinct from animal cruelty laws, which are criminal laws.
The Animal Welfare Act (7 U.S.C. §2131 et seq.) ( "AWA ") is a federal law passed in 1966,
which regulates certain animal activities, including commercial dog and cat breeding. The AWA
defines the minimum standards of care for dogs, cats, and certain other species of animals bred
for commercial resale and exhibition. It also requires that certain commercial breeders be 1 4
:.
licensed and routinely inspected by the United States Department of Agriculture's ( "USDA ")
Animal and Plant Health Inspection Service ( "APHIS ").
It has been found, however, that AWA violations often go unpunished and that there are many
loopholes. For example, only animal- breeding businesses considered "wholesale" operations
(i.e., those that sell animals to stores for resale) are inspected by the USDA. AWA's licensing
and inspection requirements therefore do not apply to facilities that sell directly to the public,
including the thousands that now do so over the internet.
In recent years, there have been numerous attempts to enact additional federal legislation to
prohibit puppy mills and kitten factories. For example, there have been three consecutive
Congressional attempts to pass the Puppy Uniform Protection Statute ( "PUPS "), which would
require any breeder who sells or offers to sell more than 50 dogs annually directly to the public,
including over the internet, to be licensed and inspected by the USDA. PUPS seeks to close the
AWA "wholesale" loophole and would require all licensed dog breeders to exercise every dog
every day. Such legislation, however, has not been enacted by Congress.
CtntP T nun
In California, there are several state laws which seek to protect pet buyers and set standards for
pet store conditions:
The Lockyer - Polanco -Farr Pet Protection Act (California Health & Safety Code §122125 et seq.)
requires pet dealers (i.e. retail sellers of more than fifty (50) dogs or cats in the previous year; not
including animal shelters and humane societies) to have a permit, maintain certain health and
safety standards for their animals, sell only healthy animals, and provide written spay- neuter,
health, animal history and other information and disclosures to pet buyers. It also imposes a
"Puppy Lemon law," protecting consumers by stating that if after fifteen (15) days from
purchase a dog or cat becomes ill due to an illness that existed at the time of sale, or if within one
(1) year after the purchase a dog or cat has a congenital or hereditary condition that adversely
affects the health of the dog or cat, an owner is offered a refund, another puppy or kitten, or
reimbursement of veterinary bills up to one hundred and fifty percent (150 %) of the purchase
price of the puppy or kitten.
The Polanco - Lockyer Pet Breeder Warranty Act (California Health & Safety Code §122045 et
seq.) offers similar protection to that of the Lockyer- Polanco -Farr Protection Act, except it
applies only to dog breeders who have sold or given away all or part of three or more litters or 20
or more dogs during in the previous year.
The Pet Store Animal Care Act (California Health & Safety Code §122350 et seq.) requires
every pet store that sells live companion animals and fish to maintain the facility in good repair,
provide proper care to animals, and clean grooming areas daily. The law mandates that dogs and
cats must be over eight weeks of age and weaned prior to sale. It also requires pet store operators
to formulate a documented program consisting of routine care, preventative care, emergency
care, disease control and prevention, veterinary treatment, and euthanasia.
Local Efforts
Despite the AWA and state laws, puppy mills and kitten factories persist. And while puppy mill
puppies and kitten factory kittens were being sold in pet stores across the Los Angeles area, it is
estimated that, in 2013 alone, 50,000 animals were impounded and 20,000 were euthanized in
City of Los Angeles shelters.
In an effort to reduce the demand and market for animals from puppy mills that supply some pet
stores, and increase the adoption of animals from local shelters, at least thirteen California cities
have banned the retail sale of all dogs and cats in companion pet stores. These cities include
South Lake Tahoe, West Hollywood, Hermosa Beach, Glendale, Irvine, Dana Point, Chula Vista,
Laguna Beach, Aliso Viejo, Huntington Beach, Los Angeles, Burbank and San Diego. Of these
cities, City staff is only aware of one legal challenge to the ordinance (San Diego Puppy, Inc. v.
City of San Diego) and the plaintiffs in that case have since dropped their lawsuit against the city.
Implications of the Proposed Ordinance
Given that animals can be purchased over the internet from other states, it is difficult to adopt a
local ordinance that would truly outlaw puppy mills or kitten factories. However, by banning the
retail sale of dogs and cats in pet stores in the City, the City would be able to reduce some of the
demand for dogs from puppy mills and cats from kitten factories. Prohibiting the sale of dogs
and cats in retail pet stores within the City is the most direct way to stave off business from
puppy mills. Additionally it encourages pet adoptions from local animal shelters, which in turn
reduces the number of animals euthanized every year.
The proposed ordinance is rationally related to the City's goal of protecting animal welfare.
Puppy mills and kitten factories continue to exist in part because of public demand and the sale
of dogs and cats in pet stores. The proposed ordinance would promote community awareness of
animal welfare which in turn will foster a more humane environment in the City and will
encourage pet consumers to adopt dogs and cats from shelters, thereby saving animals' lives and
reducing the cost to the public of sheltering animals.
The proposed ordinance would take effect 31 days after its adoption by the City Council, which
gives any stores subject to the ordinance a reasonable period of time to sell the remaining pets
without being in violation of the ordinance. A violation of the ordinance is punishable as an
infraction (ESMC § 6 -1 -5).
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING TITLE
6 (ANIMAL CONTROL) OF THE EL SEGUNDO MUNICIPAL CODE TO
ADD A NEW CHAPTER PROHIBITING THE RETAIL SALE OF
COMMERCIALLY -BRED DOGS AND CATS IN PET SHOPS, RETAIL
BUSINESSES OR OTHER COMMERCIAL ESTABLISHMENTS IN THE
CITY
The City Council of the City of El Segundo does hereby ordain as follows:
SECTION 1: The City Council of the City of El Segundo hereby finds and declares as follows:
A. Existing state and federal laws regulate dog and cat breeders, as well as pet stores
that sell dogs and cats. These include the Lockyer - Polanco -Farr Pet Protection
Act (California Health & Safety Code section 122125 et seq.), the Polanco-
Lockyer Pet Breeder Warranty Act (California Health & Safety Code section
122045 et seq.), the Pet Store Animal Care Act (California Health & Safety Code
section 122350 et seq.), and the Animal Welfare Act (7 U.S.C. section 2131 et
seq.) ( "AWA ").
B. The Lockyer - Polanco -Farr Pet Protection Act requires "pet dealers" (i.e. retail
sellers of more than fifty (50) dogs or cats in the previous year; not including
animal shelters and humane societies) to have a permit, maintain certain health
and safety standards for their animals, sell only healthy animals, and provide
written spay- neuter, health, animal history and other information and disclosures
to pet buyers. If after fifteen (15) days from purchase a dog or cat becomes ill due
to an illness that existed at the time of sale, or if within one (1) year after purchase
a dog or cat has a congenital or hereditary condition that adversely affects the
health of the dog or cat, an owner is offered a refund, another puppy or kitten, or
reimbursement of veterinary bills up to one hundred and fifty percent (150 %) of
the purchase price of the puppy or kitten.
C. The Polanco - Lockyer Pet Breeder Warranty Act offers protection similar to that
of the Lockyer - Polanco -Farr Pet Protection Act, except that it applies only to dog
breeders who sold or gave away either three (3) litters or 20 dogs in the previous
year.
D. The Pet Store Animal Care Act requires every pet store that sells live companion
animals and fish to formulate a documented program consisting of routine care,
preventative care, emergency care, disease control and prevention, veterinary
treatment, and euthanasia.
E. The AWA requires, among other things, the licensing of certain breeders of dogs
and cats. These breeders are required to maintain minimum health, safety and
welfare standards for animals in their care. The AWA is enforced by the United
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States Department of Agriculture's ( "USDA ") Animal and Plant Health
Inspection Service ( "APHIS ").
F. According to The Humane Society of the United States, American consumers
purchase dogs and cats from pet stores that the consumers believe to be healthy
and genetically sound, but in reality, the animals often face an array of health
problems including communicable diseases or genetic disorders that present
immediately after sale or that do not surface until several years later, all of which
lead to costly veterinary bills and distress to consumers.
G. Also according to The Humane Society of the United States, hundreds of
thousands of dogs and cats in the United States have been housed and bred at
substandard breeding facilities known as "puppy mills" and "kitten factories," that
mass - produce animals for sale to the public; and many of these animals are sold at
retail in pet stores. Because of the lack of proper animal husbandry practices at
these facilities, animals born and raised there are more likely to have genetic
disorders and lack adequate socialization, while breeding animals utilized there
are subject to inhumane housing conditions and are indiscriminately disposed of
when they reach the end of their profitable breeding cycle.
H. In addition, the U.S. market has seen an increase in imported dogs in bad health
and imported diseases. Because foreign puppy mills are not subject to U.S.
regulations, such as AWA, the U.S. Congress approved an amendment to the
2008 Farm Bill which prohibits the importation of puppies under six months of
age for the purpose of resale. However, the USDA has yet to adopt regulations
implementing the law.
I. In 2013, while "puppy mill" puppies and "kitten factory" kittens were being sold
in pet stores across the Los Angeles area, an estimated 50,000 animals were
impounded and 20,000 were euthanized in City of Los Angeles shelters.
J. The homeless pet problem notwithstanding, there are many reputable dog and cat
breeders who refuse to sell through pet stores and who work carefully to screen
families and ensure good, lifelong matches.
K. Responsible dog and cat breeders do not sell their animals to pet stores. The
United Kennel Club (UKC), the second oldest all -breed registry of purebred dog
pedigrees in the United States and the second largest in the world, asks all of its
member breeders to agree to a Code of Ethics which includes a pledge not to sell
their puppies to pet stores. Similar pledges are included in Codes of Ethics for
many breed clubs for individual breeds.
L. Within recent years, there has been significant community activity across the Los
Angeles metropolitan area to convince local pet store operators to convert from
puppy sales to a humane business model offering adoptable homeless dogs and
cats to their customers.
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M. Across the country, thousands of independent pet stores as well as large chain
stores operate profitably with a business model focused on the sale of pet services
and supplies and not on the sale of dogs and cats. Many of these stores collaborate
with local animal sheltering and rescue organizations to offer space and support
for showcasing adoptable homeless pets on their premises.
N. While the City Council recognizes that not all dogs and cats retailed in pet stores
are products of inhumane breeding conditions and would not classify every
commercial breeder selling dogs or cats to pet stores as a "puppy mill" or "kitten
factory," it is the City Council's belief that puppy mills and kitten factories
continue to exist in part because of public demand and the sale of dogs and cats in
pet stores.
O. The City Council finds that the retail sale of dogs and cats in pet stores that
operate or choose in the future to operate in the City of El Segundo must be
consistent with the City's goal to be a community that cares about animal welfare.
P. The City Council believes that eliminating the retail sale of dogs and cats in pet
stores in the City will promote community awareness of animal welfare and, in
turn, will foster a more humane environment in the City.
Q. The City Council also believes that elimination of the retail sale of dogs and cats
in pet stores in the City will encourage pet consumers to adopt dogs and cats from
shelters, thereby saving the lives of animals in such shelters and reducing the cost
to the public of sheltering animals.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 2: Title 6 (Animal Control) of the El Segundo Municipal Code is hereby amended to
add Chapter 6 (Retail Sales of Dogs and Cats) as follows:
CHAPTER 6 (RETAIL SALE OF DOGS AND CATS)
Section 6 -6 -1. Retail Sale of Commercially -Bred Dogs and Cats.
A. Definitions. Notwithstanding any other provision of this Code, for purposes of
this Chapter, the following definitions shall apply:
1. "Animal shelter" means an establishment operated by a municipal or public
entity or duly incorporated nonprofit organization, devoted to the rescue, care
and adoption of stray, abandoned or surrendered animals, and which does not
breed animals.
2. "Cat" means domesticated members of the species Felis Catus.
3. "Certificate of source" means any document from the source animal shelter,
animal control agency, humane society, or non - profit rescue organization
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declaring the source of the dog or cat on the premises of the pet store, retail
business, or other commercial establishment.
4. "City" means the City of El Segundo.
5. "Dog" means domesticated members of the species Canis Familiaris.
6. "Pet store" means a commercial establishment that engages in a for - profit
business of selling at retail cats, dogs or other animals.
B. Prohibition. It shall be unlawful for any person, for the purposes of resale or
retail, to display, offer for sale, deliver, barter, auction, give away, transfer or sell
any live dog or cat in any pet store, retail business or other commercial
establishment located in the City on or after the effective date of this ordinance,
unless the dog or cat was obtained from an animal shelter, animal control agency,
humane society, or a non - profit animal rescue organization. All pet shops, retail
businesses, or other commercial establishments selling dogs or cats shall maintain
a certificate of source for each of the animals and make it available upon request
to animal control officers, law enforcement personnel, code compliance officials,
or any other City employee charged with enforcing the provisions of this Chapter.
C. Exception. This Chapter shall not apply to the display, offer for sale, delivery,
bartering, auction, giving away, transfer, or sale of dogs or cats from the premises
on which they were bred and reared.
D. Adoption of Shelter and Rescue Animals. Nothing in this Chapter shall prevent a
pet store, retail business or other commercial establishment from providing space
and appropriate care for animals owned by a publicly operated animal control
agency, nonprofit humane society, or nonprofit animal rescue agency and
maintained at the pet store for the purpose of public adoption of those animals.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of this
Ordinance are severable.
SECTION 4: The City Council finds that this Ordinance is exempt from the California
Environmental Quality Act (Public Resources Code sections 21000 et seq.) ( "CEQA "), because it
can be seen with certainty that there is no possibility that the activity in question may have a
significant effect on the environment (CEQA Guidelines Section 15061(b)(3)).
SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
SECTION 6: This Ordinance will take effect on the 31 st day following its final passage and
adoption.
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'A
PASSED AND ADOPTED this day of , 2014.
ATTEST.
Tracy Weaver, City Clerk
APPROVED AS TO FORM
Mark Hensley, City Attorney
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Suzanne Fuentes, Mayor
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