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2014 Feb 04 - CC MIN REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2014 - 5:00 PM 5:00 P.M. SESSION - CANCELLED MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO. 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 4, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fisher at 7:00 PM INVOCATION — Lee Carlile, Pastor, United Methodist Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Jacobson PESENTATIONS - None ROLL CALL Mayor Fisher - Present Mayor Pro Tern Jacobson - Present Council Member Fuentes - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Talia Gerard, Tree Musketeers Youth Manager, invited everyone to Arbor Day on Saturday, March 8, 2014. Blake Parker, Tree Musketeers Youth Director, spoke concerning Tree Musketeers and their accomplishments over the years. Beth Muraida, representing ES PTA's, Run For Education that will be held on April 26, 2014 and is asking for the City to waive the fees for the Run. Sam Pena, Consolidated Disposal Services, Shred Day was a success! The next Shred Day will be July 12, 2014. Jeff Cason, resident, with Broadway in the Park, would like the Council to reconsider the fee waivers for the Non Profit Organizations. Scott Houston, resident and Board Member for Tree Musketeers, encouraged the Council to support Arbor Day with agreeing to waive the fees as per their request. Mike Rotolo, resident and business leader, supports the fee waivers for Tree Musketeer's Arbor Day and other community events to come. Eric Busch, resident, supports the fee waivers for the Tree Musketeers' Arbor Day event and other upcoming City Events that request fee waivers. MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.2 Haley Funk, resident and Junior at ESHS, is earning her Girl Scout Gold Award. Miss Funk gave a brief outline of how she is doing this in conjunction with our Sister City Program. Miss Funk would like to represent El Segundo as the El Segundo Sister City Princess to Guaymas. CITY COUNCIL COMMENTS — (Related to Public Communications) - None A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fuentes to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to conduct a Public Hearing regarding capital outlay requests of $20,000 from the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account. The grant requires that expenditures be utilized to supplement "front line law enforcement" which includes purchasing equipment. (Fiscal Impact: $20,000 from COPS grant fund) Mayor Fisher stated this was the time and place to conduct a public hearing regarding capital outlay requests of$20,000 from the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account. The grant requires that expenditures be utilized to supplement "front line law enforcement" which includes purchasing equipment. Clerk Weaver stated proper notice of the hearing was given and no communication was received in the City Clerk's office. Mayor Fisher opened the Public Hearing. Mitch Tavera, Chief of Police, was available to answer questions. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.3 RESOLUTION NO. 4863 A F-11"' I I ie-%I�I PROVIDING FOR THE IMP' EMELIAITATIlIAI OF TLIE ('ITI7CAIQ h rXm0%jLU %J r-IN V IVV f Vf1 I I I IMP'LL 1 IV 1lll IVIY 1 11 IL VI ILLIYV OPTION FOR PUBLIC SAFTEY (COPS) PROGRAM. MOTION by Council Member Fuentes, SECONDED Council Member Fellhauer to adopt Resolution No. 4863. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action to adopt a Resolution for a General Plan Amendment updating the Housing Element for the planning period extending from October 2013 to October 2021. Applicant: City of El Segundo. (Fiscal Impact: None) Mayor Fisher stated this was the time and place to conduct a public hearing to adopt a Resolution for a General Plan Amendment updating the Housing Element for the planning period extending from October 2013 to October 2021. Applicant: City of El Segundo. Clerk Weaver stated proper notice of the hearing was given and written communication was received in the City Clerk's office and distributed accordingly. Mayor Fisher opened the Public Hearing. Veronica Tam, Veronica Tam and Associates, gave a presentation„ MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Mark Hensley, City Attorney, ready by title only: RESOLUTION NO. 4864 A RESOLUTION APPROVING ENVIRONMENTAL ASSESMENT NO. EA-1044 AND ADOPTING GENERAL PLAN AMENDMENT NO. 13-02 (2013-2021 HOUSING ELEMENT), AMENDING THE HOUSING ELEMENT OF THE EL SEGUNDO GENERAL PLAN. MOTION by Council Member Fellhauer, SECONDED by Fuentes to adopt Resolution No. 4864. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 2596035 — 2596251 on Register No. 8 in the total amount of$623,469.21 and Wire Transfers from 12/20/2013 through 01/03/2014 in the total amount of$1,264,585.40). Authorized staff to release, Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 4. Approved Regular City Council Meeting Minutes of January 21, 2014. 5. Authorized the Senior Housing Board to implement a 2% increase in rental rates for current Park Vista tenants effective March 1, 2014, authorized the Senior Housing Board to implement annual rental rate adjustments based upon the Social Security Cost-of-Living Adjustment Factor minus .25% to offset for Medicare, utilizing a 10-year average of the Social Security COLA, authorized the Senior Housing Board to implement a minimum base, or floor, of 2% annual rental increase in future years and authorized setting the rental rates for incoming tenants at 50% of fair market rental value, based on a market analysis conducted annually by the management company. (Fiscal Impact: N/A) 6. PULLED BY COUNCIL MEMBER FUENTES 7. Waived the bidding process, approved the City Manager to purchase a Ford C-Max hybrid vehicle for use by the Recreation and Parks Department; using Air Quality Management District (AQMD) funds. (Fiscal Impact: $27,100.00) 8. Accepted as complete the Installation of Soccer Field Netting Project at Campus El Segundo Athletic Field and authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 13-06. (Fiscal Impact: $13,900.00) 9. Accepted as complete the Maple Avenue Street Improvements Project and authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 12-09. (Fiscal Impact: $2,156,852.72 grant reimbursement) 10.PULLED BY COUNCIL MEMBER FUENTES MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.5 11.Authorized a $7,000.00 transfer from the Hyperion Mitigation Fund for continued support of residential hotline services (Fiscal Impact: $7,vvv.vv) 12.Authorized the City Manager to approve a standard maintenance Contract No. 4542 in a form approved by the City Attorney with F.M. Thomas Air Conditioning, Inc. in the amount of$41,804.00, which includes a base bid of $27,304.00 plus an annual not-to-exceed amount of$14,500.00 annually for unforeseen HVAC-related repairs and emergencies and approved an annual option to renew for an additional four years, with a 3% escalation on the base bid of$27,304.00 plus $14,500 for unforeseen contingencies (Fiscal Impact: $41,804.00 the first year with a 3% annual escalation for the next four years on the base bid of$27,304.00; not to exceed $217,460.00 over 5-year contract duration) 13.Approved Resolution No. 4865 amending Resolution No. 4779 as proposed, introduced and waived first reading of Ordinance No. to amend Ordinance No. 1470 and scheduled second reading and adoption of Ordinance on February 18, 2014. Applicant: Mar Ventures, Inc. (Fiscal Impact: N/A) PULLED ITEMS: 6. Consideration and possible action regarding a request from Tree Musketeers to waive fees for the use of City resources and staff time associated with their Arbor Day event on March 8, 2014. (Fiscal Impact: $1,158.00) Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Tree Musketeers request to waive fees for the use of City resources and staff time associated with their Arbor Day event on March 8, 2014. MOTION PASSED BY 411 VOICE VOTE. Yes —Atkinson, Fellhauer, Fisher and Fellhauer. No - Fuentes 10. Consideration and possible action regarding modifications of an existing Alcoholic Beverage Control (ABC) license for on-site sale and consumption of alcohol (Type 47 Alcoholic Beverage Control License) at Rock and Brews restaurant located at 139-147 Main Street. (Fiscal Impact: NA) Mayor Pro Tern Jacobson excused himself during item #10 discussion. Council Discussion MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.6 Mitch Tavera, Chief of Police, answered Council questions, MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer to receive and file the report without objecting to an expansion of a Type 47 ABC license at 139-147 Main Street. MOTION PASSED BY 4/0 VOICE VOTE. Mayor Pro Tern Jacobson did not vote do to conflict. Mayor Pro Tern Jacobson returned to the Dais. F. NEW BUSINESS 14.Consideration and possible action regarding the Fiscal Year 2012-2013 Yearend Report and FY 2013-2014 First Quarter Financial. (Fiscal Impact: None) Deborah Cullen, Finance Director, gave a presentation. MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to receive and file FY 2012-2013 Yearend and FY 2012-2014 First Quarter Financial Review and approve designations of$1,608,034.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER - None H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer—Attended recent ribbon cuttings for Grimaldi's and Cabon Resources. ESMoA opened a new show this past Friday night— SILENCE. Attended League of California Cities Transportation Communication and Public Works Policy Committee Meeting in Sacramento. Attended the Independent Cities Winter Conference in Sacramento. Council Member Atkinson — Reminded Council he will miss the February 18, 2014 meeting. Council Member Fuentes — Neglected to mention at last meeting that she attended the Christmas dinner at the Park and thanked Marcia and Mark Marion, plus the Park staff for all their hard work to make the dinner a success. Attended the Park Vista celebration honoring Donna McCarthy one of the original residents to move MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.7 into Park Vista. Would like staff to prepare a presentation on the drought and how it is effecting the City. Mayor Pro Tern Jacobson — 15. Consideration and possible action to establish the appropriate date for the City Council consideration of changes to Recreation and Parks related fees. (Fiscal Impact: possible delayed implementation of fees) Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to maintain the original date (March 4, 2014) to discuss changes to Recreation and Parks related fees. MOTION PASSED BY VOICE VOTE. 4/1. YES —Atkinson, Fellhauer, Fisher and Fuentes. NO —Jacobson Mayor Fisher— 16. Consideration and possible action to select Hayley Funk as the Sister City Princess and Ambassador to represent the City of El Segundo at the annual Carnival event in Guaymas Mexico. (Fiscal Impact: None) Council Discussion MOTION by Mayor Fisher, SECONDED by Council Member Fellhauer to approve the selection of Hayley Funk as honorary Ambassador to represent the City of El Segundo at the annual Carnival event in Guaymas Mexico. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. David Wagner, resident, commented Sandy Jacobson said all residents of El Segundo are members of the Sister City Organization. MEMORIALS — None ADJOURNMENT at 9:23 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.8 T Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING February 4,2014 PAGE NO.9