CONTRACT 2615B Amendment CLOSED Agreement No. 2615B
SECOND AMENDMENT TO
AGREEMENT NO. 26I5*► ETWEEN
THE CITY OF EL SEGUNDO AND
SIEMENS INDUSTRY, INCORPORATED
THIS SECOND AMENDMENT ("Amendment") is made and entered into this I" day of February,
2014,by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY'), and SIEMENS INDUSTRY,INCORPORATED.
("CONSULTANT").
1. Pursuant to Section 19 of Agreement No. 2615A ("Agreement"),
a. Section 2 of the Agreement is amended to renew the contract term from February 1,
2014 to January 31, 2019.
b. Section 1(c) of the Agreement is amended to increase the budget as identified in
Exhibit"A;'attached and incorporated by reference.
c. Section 3 of the Agreement is amended to include the Scope of Work as identified in
Exhibit"A," attached and incorporated by reference.
1 This Amendment may be executed in any number or counterparts, each of which will be
an original, but all of which together constitutes one instrument executed on the same
date.
3. Except as modified by this Amendment,all other terms and conditions of Agreement
No. 2615A remain the same.
[SIGNATURES ON NEXT PAGE)
1
Agreement No. 26156
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY 11"SE. A DO SIEMENS INDIJST[ Y, INC.
-71
Gre C � saner Si lU We
g v
City agcy �
Title
Taxpayer ID No. L2�2 j6ALfP4F-;1'
r
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney "
B �ttx7uoriie K �'�I 4.Berger, Assistant C.".i �.
2
Agreement No. 26158
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO SIEMENS INDIJSS"TII Y, INC.
Greg Carpenter Sigm,, rre
City Manager .� .� "W ��� ���
Title
ATTEST: p�
�_m._. p Taxpayer ID No.
Tracy Weaver;
City Clerk
APPROVE 11 M:
MARK D. I ttorney
By:
Karl H. Merge ssistant City Attonie
2
yy
�e
N
a
r
I
s
�k
1,
W
w
w M
/r If
ff
tow
Advantage Services®
Agreement for City of E1 Segundo-Bi-Monthly and Annual Service
September 30,2013
SIEMENS
p" 1�'
I A '
s
a
r
r r er t N0. 2615B
Advantage Services
Agreement for City of E1 Segundo
September 30,2013
Siemens Industry, Inc. 1/14/2014 Page 1
W
Table of Contents
Advantage Services 1
1 Overview 3
1.1 Executive Summary 3
1.2 Siemens Capabilities&Commitment to Our Customers 3
2 Service Solution 4
2.1 HVAC CONTROL SERVICES—Automation 4
2.1.1 Technical Support Services 4
2.1.2 System Performance Updates&Upgrades 5
3 Service Implementation Plan 6
3.1 Maintained Equipment Table 6
3.2 Additional Material List 8
3.3 Service Team 9
4 Siemens Industry,Inc. 10
4.1 Signature Page and Investment By and Between: 10
4.2 Terms And Conditions 12
Siemens Industry, Inc. 1114/2014 Page 2
A reement No. 26156
1 Overview
1 . 1Executive Summary
You have made a significant investment in your facility and its complex technical systems which are critical to the
profitability and productivity of your overall business. This proposed service solution, our Service Agreement, will
proactively serve to protect that substantial investment through a program of planned service tasks by our trained technical
staff.
This Service Agreement has been specifically developed to support your unique facility,and the services provided herein will
help you in achieving your facility goals.
1 . 2 Siemens Capabilities & Commitment to Our Customers
Siemens Industry, Inc. is the leading single-source provider of cost-effective facility performance solutions for the comfort,
life safety, security, energy efficiency and operation of some of the most technically advanced buildings in the world.
Siemens is pleased to offer this proposal for technical support services to your facility. For more than 150 years, Siemens has
built a culture of long-term commitment to customers through innovation and technology. We are confident that we have the
capabilities to meet your critical facility needs today and in the future, and we look forward to the opportunity to serve you.
Siemens Industry, Inc. 1/14/2014 Page 3
10=011 lie!
2 Service Solution
2 . 1 HVAC CONTROL SERVICES - Automation
2 . 1. 1 Technical Support Services
Emergency Online/Phone Response: Monday through Sunday,24 Hours per Day: System and software troubleshooting
and diagnostics will be provided remotely to enable faster response to emergency service requests and to reduce the costs and
disruptions of downtime. Siemens will respond within 2 hours,Monday through Sunday,24 hours per day,including
Holidays,upon receiving notification of an emergency,as determined by your staff and Siemens. Where applicable,
Siemens will furnish and install the necessary online service technology to enable us to remotely dial into your system,
through a dedicated telephone line that will be provided by the facility. Where remote access is not available to the system,
Siemens will provide phone support to your staff to assist in their onsite troubleshooting and diagnosis. If remote diagnostics
determine a site visit is required to resolve the problem,a technician can be dispatched. Depending on your contract
coverage,the on-site dispatch will be covered or will be a billable service call.
Up to 8 hours of POST is included.
Emergency Onsite Response: Monday through Sunday,24 Hours per Day:Emergency Onsite Response will be
provided to reduce the costs and disruptions of downtime when an unexpected problem does occur. Siemens will provide
this service between scheduled service calls and respond within 4 hours for critical emergencies,or within 8 hours for
non-emergency conditions,Monday through Sunday,24 hours per day,including Holidays,upon receiving
notification of an emergency. Critical emergencies,as determined by your staff and Siemens,are failures at a system or
panel level that would result in the loss of the operation of an entire section of a building or place the facility at high risk.
Non-emergency conditions,as determined by your staff and Siemens,are failures at an individual component level resulting
in minimal impact to the overall operation of the facility. Non-emergency conditions,as determined by your staff and
Siemens,may be incorporated into the next scheduled service call.
Preventive Maintenance: We will provide preventive maintenance in accordance with a program of routines as determined
by our experience,equipment application and location. The list of field panels and/or devices,included under this service,is
identified in the List of Maintained Equipment in this service agreement. Automation controls can drift out of calibration
with changes in HVAC component performance characteristics,building use,and climatic conditions. This service will
extend equipment life,reduce energy consumption,and reduce the risk of costly and disruptive breakdowns.
Automation Service-6 times per year
VFD Annual Maintenance on 9 Drives
Data Protection&Data Recovery Services:Siemens will perform scheduled database back-ups of your workstation
database&graphics and/or field panel databases and provide safe storage of this critical business information. Should a
catastrophic event occur,we will respond onsite(or online if such service is included in this service agreement)to reload the
Siemens Industry, Inc. 1/14/2014 Page 4
r errl l t No. 2615B
databases and system files from our stored backup copy,to restore your operation as soon as possible.The equipment to be
included as part of this service,is itemized in the List of Maintained Equipment in this service agreement.
Back-up twice a year.
Software Maintenance: Siemens will address any programming errors,failed points,points in alarm,unresolved points or
points in operator priority,both at the front end workstation and at the field panel. We will perform this service using onsite
visits and/or remote services(if applicable).
Repair&Replacement Services:To reduce the effects of unbudgeted repairs, Siemens will provide labor and/or materials
to repair or replace failed or worn components to maintain your system in peak operating condition. Components that are
suspected of being faulty may be repaired or replaced in advance to minimize the occurrence of system interruptions.
Equipment covered under this agreement is itemized on the List of Maintained Equipment,unless otherwise noted. Items not
covered will be brought to the owner's attention.
2 . 1 .2 System Performance Updates & Upgrades
Software Support and Updates: Siemens will provide you with software and documentation updates to your existing
Siemens software as they become available(approximately annually). Included is onsite training to familiarize you with the
new features and their associated benefits.These updates deliver the benefits of Siemens Industry,Inc. commitment to
compatibility by design, a commitment unique in our industry.Workstations covered under this service are itemized in the
List of Maintained Equipment.
(1) One laptop(provided in 2011 for replacement of computer)located in Facilities Supervisor's Office-See
equipment list.
Will Update(1)Advance Server License as released.
Siemens Industry, Inc. 1/14/2014 Page 5
reement Goo. 26165
3 Service Implementation Plan
3 . 1 Maintained Equipment Table
SIEMENS
Siemens Industry, Inc.
Service Agreement
Equi I prn I e I nt Equipment t Equipment
Q
Number
Serial
LY Location Mfg/Model
ontrol Systems Data Pr-o faction 8� Insl g ht 3.X
-Summary a Level Data Recovery B/U on-site 2
Services(Times per year): Data Protection&Recovery Services(2)
Control Systems Data Protection & Panel B/U
-Summa ry Data Recovery on-site 2
Le
Services(Times per year): Data Protection$Recovery Services(2)
Insight Insight CRT,
Workstation Workstation Keyboard 1
Components Components
Services(Times per year): Preventative Maintenance(3) -R&R Labor&Material
Insight Insight Modem
Workstation Workstation (General) 1
Components Components
Services(Times per year): Preventative Maintenance (3) -R$R Labor$Material
Insight Insight
Workstation Workstation Lap Top 1
Components Components Hardware
Services(Times per year): Preventative Maintenance (3) - R&R Labor&Material
System 600 System 600 ALN FLN 1
ALN Controller
Services(Times per year): Preventative Maintenance (3) -R&R Labor&Material
Siemens Industry, Inc. 1/14/2014 Page 6
i N n r m
• • • • Serial Equipment Oty Category' - •
System 600 MBC 40 2
ALN System 600 ALN MEC 3
Services (Times per year): Preventative Maintenance (2)- R& R Labor& Material-Software
Maintenance(1)
System 600 TEC -
FLN System 600 FLN Electronic 45
Outputs
Services (Times per year): Preventative Maintenance (2)- R& R Labor& Material
System 600 Variable
FLN System 600 FLN Frequency 9
Drive SED-2
Services (Times per year): Preventative Maintenance (1)- R & R Labor& Material
Damper
Field Hardware Field Hardware Actuator 45
(Electronic)
Services (Times per year): Preventative Maintenance (2) - R& R Labor& Material
Temp,
Field Hardware Field Hardware Outside Air 3
RTD,
Platinum
Services (Times per year): Preventative Maintenance(2) - R& R Labor& Material
Temp,
Field Hardware Field Hardware Room RTD, 66
Platinum
Services (Times per year): Preventative Maintenance (2)- R& R Labor& Material
Insight 3.X
System Software Support Adv
Performance and Updates first/sin g le 1
Updates server
Update
Services (Times per year): Software Update (1)
Siemens Industry, Inc. 1/14/2014 Page 7
A reeraen t N . 2615B
3 . 2 Additional Material List
Equipment Qty Serial Location Mfg/Model
I Number
Training- 1 day customer specific training 1 Onsite
Siemens Industry, Inc. 1/14/2014 Page 8
A ado. 26156
3 . 3 Service Team
An important benefit of your Service Agreement derives from having the trained service personnel of Siemens Industry,Inc.
familiar with your building systems. Our implementation team of local experts provides thorough,reliable service and
scheduling for the support of your system.
The following list outlines the service team that will be assigned to the service agreement for your facility.
Your Assigned Team of Service Professionals will include:
Craig Mackey-Sales Account Representative manages the overall strategic service plan based upon your current and
future service requirements.
Taylor Dinh-Service Account Engineer or Team Leader is responsible for ensuring that our contractual obligations are
delivered,your expectations are being met and you are satisfied with the delivery of our services.
Primary Service Specialist—Dave Garza or Service Mechanic—Adele Shaker is responsible for performing the ongoing
service of your system.
Donell Stewart-Service Operations Manager is responsible for managing the delivery of your entire support program and
service requirements.
Siemens Industry, Inc. 1/14/2014 Page 9
A t No. 2615B
4 Siemens Industry, Inc .
4 . 1Signature Page and Investment By and Between :
Siemens City of El Segundo
10775 Business Center Drive 150 Illinois St
Cypress,CA 90630 El Segundo,CA 90245
Taylor Dinh Martin Whitehead
714-227-4637 310 524-2713
Services shall be provided for the following sites tied into the EMS System:
City Hall-350 Main Street
Police-348 Main Street
Fire#1 -314 Main Street
Fire#2-2261 E,Mariposa Ave
Library- 111 W.Mariposa
Maint Facility- 150 Illinois Street
Siemens shall provide the services as outlined in the attached proposal dated 09/30/2013 and the attached terms and
conditions.
Duration:This agreement shall remain in effect for an Initial Term of 5 Years beginning 2/1/2014 and from year to year
thereafter.
Investments:
Year 1 2/01/2014 to 1/31/2015 $39,906 annually paid$39,906 annually
Year 2 2/01/2015 to 1/31/2016 $41,104 annually paid$41,104 annually
Year 3 2/01/2016 to 1/31/2017 $42,337 annually paid$42,337 annually
Year 4 2/01/2017 to 1/31/2018 $43,606 annually paid$43,606 annually
Year 5 2/01/2018 to 1/31/2019 $44,915 annually paid$44,915 annually
***Annual payment pricing reflects 2%discount
Applicable sales taxes are not included in the price of this proposal.Prices quoted in this proposal are firm for 30 days.
Proposal accepted by: Proposal submitted by:
Martin Whitehead Taylor Dinh
Maintenance Supervisor Account Engineer
City of El Segundo Siemens
......,, ...................................... ..............................
Signature Date Signature Date
P.O.# Dan Holmes
Customer purchase order included as an attachment to this
agreement and will be referenced on invoices. Area Sales Manager
Or
Customer purchase order not required. Invoices will be
approved and processed with signature of authorized
customer representative. Signature......................................... .
Date
The Customer acknowledges that when approved by the Customer and accepted by Siemens Industry, Inc.: (i)the Proposal and the Contract Terms and
Siemens Industry, Inc. 1/14/2014 Page 10
dl rnt N0. 2 1 B
Conditions,(together with any other documents incorporated into the forgoing)shall constitute the entire agreement of the parties with respect to its subject
matter(collectively,hereinafter referred to as the"Agreement")and(ii)in the event of any conflict between the terms and conditions of the Proposal and the
terns and conditions of The Contract Terms and Conditions,the Contract Terms and Conditions shall control.
BY EXECUTION HEREOF,THE SIGNER CERTIFIES THAT(S)HE HAS READ ALL OF THE TERMS AND CONDITIONS AND DOCUMENTS,
THAT SIEMENS INDUSTRY,INC.OR ITS REPRESENTATIVES HAVE MADE NO AGREEMENTS OR REPRESENTATIONS EXCEPT AS SET
FORTH THEREIN,AND THAT(S)HE IS DULY AUTHORIZED TO EXECUTE THE SIGNATURE PAGE ON BEHALF OF THE CUSTOMER.
Siemens Industry, Inc. 1/14/2014 Page 11
A l NO, 2615B
Article I. Labor Pricing
As a Siemens Service customer with an active agreement, you will receive the benefit of a discount from our
standard labor rates and material prices for any work quoted work outside of this service agreement. Standard
rates and preferred customer rates are documented below.
All rates are current as of 0601/2013&are subject to change with or without notice. Please be advised that Portal to Portal labor charges may apply.
Service ASA ASA ASA Non-A Non-ASA Non-ASA
Customer Customer Customer I Customer Customer Customer
Standard Time Over Time Double Time Standard Time Over Time Double Time
On-Line Support: 1 Hr Min 1 Hr Min 1 Hr Min 2 Hr Min 2 Hr Min 2 Hr Min
Modem or Phone $153.001hr $199.00/hr $245.001hr $198,00/hr $297.00lhr $396.001hr
Automation 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $153.00lhr $199.001hr $245.00/hr $198,00/hr $297.00/hr $396.001hr
Mechanical 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $140.00mr $182,001hr $224.00/hr $182.001hr $273.001hr $364.00/hr
Electronic Installer 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Cell $114.00/hr $150.00/hr $184.00/hr $148.00/hr $222.00/hr $296.00/hr
Electrical Services 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $182.001hr $237.00/hr $291,00/hr $236.00/hr $354.001hr $472,001hr
Fire 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $146.00/hr $190.00/hr $233,00/hr $190,00/hr $285.00mr $380.001hr
Security 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $139.00/hr $182,00/hr $224.001hr $182,001hr $273.001hr $364.00/hr
Project Manager/service
Account Engineer 2 Hr Min 2 Hr Min 2 Hr Min 4 Hr Min 4 Hr Min 4 Hr Min
On-Site Service Call $208.001hr $208.001hr $208.001hr $270.00/hr $270.001hr $270.00/hr
Fee:On Site Trio $70.00/Trl $70,001 Trio $70.00/Trip $95.00/Trip $95,00/Trio $95.00/Trio
Overtime rates In the table apply for calls Monday through Friday 4:30 p.m.-8:00 am excluding Holidays, Double time applies for Sundays and Holidays.
Siemens Industry, Inc, 1/14/2014 Page 15