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CC RESOLUTION 4836 RESOLUTION NO. 4836
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, Fire Department, Police
Department, Public Works, Planning and Building Safety, Recreation and
Parks, and Treasury are proposed to be destroyed in accord with
Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090,the City Council approves the
destruction of the records referred to in attached Exhibit"A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents,the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 20th day of August 2013.
Bill Fisher, Mayor
ATTEST:
Trac Weave
City lerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Ka H. Berger
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
2010 Prop 218 Trash Fee 2010 2010 1-2 2 Years City Clerk
Ballots
April 10, 2012 Election 2012 2012 Misc. 6 Months City Clerk
Ballots/Envelo•es
Closed/Expired Contracts 1997 2003 1 10 Years City Clerk
SEE ATTACHED
2002 Agenda Packets SEE 2002 2002- 2-4 PERMANENT City Clerk
ATTACHED 2003 COPIES ON
DVD
FPPC Campaign Filing: 2004 2004 5 Election+ 5 City Clerk
Committee to Continue the Years
Pro tress of El Se!undo
Statements of Economic 2004 2005 6 Current+ 5 Years City Clerk
Interest,Non-elected filers
APPROVED FOR DESTRUCTION:
it i 741 .YAW/ ' 7-I 5-13
De : me t Head Date
APPROV "I i ' RUCTION:
11.1 it ` 4 411 S 3
City A orney J ate
I HEREBY CERTIFY that the items listed above are approved for destruction on
1(-29-13 in accordance with City policies and procedures:oteatoz_. g
Tra y Weav , City Clerk Date
P:\City Clerk\Destruction Retention\2013\City Clerk Cert of Destruction box l-2.doc
DOCUMENTS FOR DESTRUCTION
6/2013
BOX 1
Contracts Exp/Completed
2864 Southern California Humane Society Animal Shelter 3/1/02
2849 Team One Advertising 9/30/02
2844 Stevens-Garland Assoc. 9/30/02
2828 Specialty Door RSI 6/30/01
2822 Great West Contractors RSI 11/8/02
2819 David Evans and Associates Engrg Services Pump Sta. 16 12/31/01
2811 Fieldman, Rolapp &Associates, Water Well Project 12/31/01
2799 Tenet Health System 7/5/02
2787 Denise Bothe, Decretarial Services Planning Commission 9/30/02
2718 California Storagemasters 8/13/02
2636 AAM Communications, Complaint Hotline 9/30/01
2611 Evelyn Riley, EMS Training 9/30/03
2592 Sancon, Engineering, Sewer Manhole Lining PW 97-24 10/7/98
2529 Pavement Coatings, Slurry Seal 10/8/97
2594 Sunset floors, Pool Deck Resurface 7/31/98
2867 John L. Hunter and Assoc. 1/25/01
2896 Jetcom Aviation, Inc. Revocable Lease 2/1/02
2904 Stevens-Garland Associates, Inc. 9/30/02
2913 Business Systems Productivity,IT Consultant 9/30/02
2824 Team One Advertising 9/30/02
2930 Asbuilt Information, Software 4/20/02
2929 Rentv.com 9/30/02
2937 Martin& Chapman Co., Election Support 6/30/02
2964 Spanning Tree Technologies, Library Consultant 6/30/02
2963 BBR Surveying Instruments 4/1/02
2968 Southwest Mapping Technology 9/30/02
2977 Rosenow Spevacek Group Inc. Real Estate Consulting 12/31/02
2978 Trudy Largent&Assoc. 9/30/02
2980 Rentv.com 9/30/02
3014 Rosenow Spevacek Group Inc. Real Estate Consulting 12/10/02
2994 Dewey Pest Control, Fumigation 11/12/02
2991 Best Roofing and Waterproofing, Park Vista Deck Resurface 11/12/02
6/2013
BOX 2
Agenda Packet
01/02/02
01/15/02
02/05/02
02/19/02
03/06/02
03/19/02
04/02/02
04/16/02
04/23/02
05/07/02
05/21/02
006/04/02
06/19/02
07/02/02
08/06/02
6/2013
BOX 3
Agenda Packet
8/20/02
9/03/02
9/17/02
10/01/02
10/15/02
11/06/02
11/19/02
12/03/02
12/17/02
Agenda Packet
01/07/03
01/21/03
02/04/03
02/18/03
03/04/03
03/18/03
6/2013
BOX 4
Agenda Packet
04/01/03
04/15/03
05/06/03
05/20/03
06/03/'03
06/17/03
07/01/03
07/07/03
07/15/03
08/05/03
08/19/03
6/2013
BOX 5
Agenda Packet
09/02/003
09/16/03
10/08/03
10/21/03
11/05/03
11/18/03
12/02/03
12/16/03
FPPC Campaign Filing: Committee to Continue the Progress of El Segundo (2004
election)
6/2013
SOX 6
2004/2005 Statements of Economic Interest—designated filers.
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box# Retention Period Dept
Date Date
Invoice/P.O. 2005 2006 40 6 Year Fire
Payroll Jan Dec 41 Copies n/a Fire
2010 2010
Dispatch Summaries Jan June 42 7 Years Fire
2005 2005
Dispatch Printouts Jan May 42 7 Years Fire
2005 2005
EMS Reports Jan May 42 7 Years Fire
2005 2005
EMS Reports /Minor Jan Dec 42 7 Years Fire
1990 1993
Dispatch Printouts/Minor Jan Dec 42 7 Years Fire
1990 1993
Dispatch Summaries July Dec 43 7 Years Fire
2005 2005
Dispatch Printouts June Dec 43 7 Years Fire
2005 _ 2005
EMS Reports June Dec 43 7 Years Fire
, 2005 2005
APPROVED FOR DESTRUCTION:
J-- 4.-- --' _ -Z - ZZ - 13
Departme t Head Date
//
A APPRO /1 ii; I ' 1 !r TRUCTION:
Aiii, 8/ //5
City Attorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
$-29'-13 in accordance with City policies and procedures:
() ILL& 0.1A.c..!1 _ _ g 'n /�
Tr.cy Wea a r, City Clerk Date
P:\ADMINISTRATION DIVISION\Office Specialist\Purge_City\Cert of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council(Resolution 4291 adopted 12/17/02,Amended
06/07/06 by Resolution 4471):
Records Description Start End Box# Retention Period Dept
Date Date
COPIES of City Council when copies are no
A_enda&Minutes 1998 2009 1-8 loner re•uired Libr.
Court-appointed Community
Service Records 1992 2006 9 IMMUNE
Fr 's Electronics Invoices 2003 2007 9 4-7 rs REM
Studio Printin_ Invoices 2003 2008 9 1111111111 "
Gess&Associates Invoices 2003 2008 9 "
Gaylord Invoices 2004 2007 9
DEMCO Invoices 2004 2007 9
Amazon.Com Invoices 2004 2008 9 IIIIIMi "
U•start Invoices 2004 2008 9 " IIIIIMIIII
---continued next ••to--- _-_
APPROVED FOR DESTRUCTION:
cL(1 j- .-� %Z)I-
` enartment Head trite
AP . /: r 7! 'TION:
• / ,
$ -1 Z -13
Date
I
L
I HEREBY CERTIFY that the items listed above are approved for destruction on
cl-Z9-I 3 in accordance with City policies and procedures:
_.• : I■ •- -T. kktta--
' " City Clerk Date
TY/teki Weavex
1
C:\Documents and SettingsULeMay\My DocumentsUessieucssie Forms\Library Forms\Record Destruction Aug 2013.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02,Amended
06/07/06 by Resolution 4471):
Records Description Start End Box# Retention Period Dept
Date Date
•ualit Books Invoices 2004 2008 0 4-7 yrs Libr.
Random House Invoices 2005 2008 9
Friends of the Library
Invoices 2007 2008 9
Friends of the Library
Book Sales Records 2007 2008 10
Recorded Books Invoices 2007 2008 Q "
AT&T Invoices 2008 2008 9 IIMII.1.1 "
Baker&Ta for 2008 2008 10 "
Office De.ot Invoices 2008 2008 9 " "
APPROVED FOR DESTRUCTION:
ft2L.,srt ent Head 2
m Date
' '
AP'.":: ,, :, r‘ ;TION:
i'JG .. -
8 _12- 13
f.
Date
b/
I HEREBY CERTIFY that the items listed above are approved for destruction on
1 5 -2 -1 in accordance with City policies and procedures:
/111/61 lliti-a— g '2:3- i' ''
Tracy Weaver City Clerk Date
Monuments and SettingsULeMay\My DocumentsVessieUessie Fonns\Library Farms\Record Destruction Aug 2013.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start Date End Date Box Retention Period Dept
2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 1 2 YEARS POLICE
2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 2 2 YEARS POLICE
2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 3 2 YEARS POLICE
EXPIRED RESTRAINING 01/01/2006 12/31/2010 1 COURT ORDER POLICE
ORDERS EXPIRED
CRIME REPORTS —MARIJUANA 01/01/2006 12/31/2007 1 2 YEARS POLICE
PURGING
CRIME REPORTS SEALED AND 01/01/1998 12/31/2000 1 3 YEARS F/COURT POLICE
DESTROYED RECORDS ORDER
PAWN SLIPS/LETTERS 01/01/2008 12/31/2009 1 2 YEARS POLICE
SUBPOENAS/RECORDS 01/01/2009 12/31/2010 1 NO LONGER POLICE
REQUIRED
APPROVE I OR DESTRUCTION:
gV.I0 2.013
Department Head Date
APPROVED FOR DESTRUCTION:
OE/ s 2-0j
Cif Attorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
—Z°!—
13 in accordance with City policies and procedures:
41/114 (i/L11(1)1--
Tracy We City Clerk Date
C:\Documents and Settings\mrandall\Local Settings\Temporary Internet Files\OLKE\MASTER CERTIFICATION FORM POLICE
AUGUST 2013.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council(Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
_Records Description Start End Box # _Retention Period Dept
Date Date
PW 85-2 Construction of 1985 2010 1 3.
Public
Imperial Hwy Storm Drain t d ©den`n 9 Works
-
PW 86-7a Storm Drain 1986 2010 1 e- Z 'Dears Public
Laterals IA&3G- Works
Geotechnical Services
PW 92-8 Lining of sewer 1992 2010 1 1 Public
lines at high school Works
PW 93-1 24"Storm Drain 1993 2010 1 Public
Washington St., Oak Ave. to Works
tt
Maple, Ave.
PW 79-2a Installation of 3r1 1979 2010 1 Public
pump and engine for City of Works
El Segundo _
PW 81-11 Modification to 1981 2010 1 Public
sanitation pump plant no. 5 4. Works
PW 81-6 Shoring Specialties 1981 2010 1 Public
t. Works
PW 82-24 Sanitary Sewer 1982 2010 1 Public
System Master plan update `' Works
PW 95-11 Resurfacing of 1995 2010 2 Public
game courts @ recreation Works
park
PW 95-3 Storm drain in alley 1995 2010 2 Public
north of El Segundo Blvd. 1. Works
T
PW 95-1 Repair of sewer 1995 2010 2 Public
lines `` Works
PW 94-7 Sports lighting 1994 2010 2 Public
recreation park/middle " Works
school inspection reports
PW 00-11 1999-2000 Slurry 2000 2010 3 Public
tt
seal of various streets Works
PW 99-2 1998-1999 Slurry 1999 2010 3 Public
seal of various streets Works
C:IDocuments and Senings\mjanas1Local Scttings\Temporary Internet Files\OLKBA1Records Destruction Form- September 22 2010.doc
PW 97-28 1997-1998 Slurry 1997 2010 3 Operttng Public
seal of various streets Works
PW 97-11 1996-1997 Slurry 1997 2010 3 4- -i Y r S Public
seal of various streets Works
PW 94-14 1994-1995 Slurry 1994 2010 3 i i Public
seal of various streets Works
PW 96-6 1995-1996 Slurry 1996 2010 3 Public
seal of various streets _ ' ` Works
PW 94-1 1993-1994 Slurry 1994 2010 3 Public
seal of various streets t' Works
PW 92-3 1991-1992 Slurry 1992 2010 3 Public
seal of various streets Works
PW 96-2 Lining of sewer 1996 2010 4 Public
line ` f Works
PW 96-7 ADA upgrades for 1996 2010 4 Public
City facilities " Works
PW 96-11 Retaining wall 1996 2010 4 Public
recreation park north side 'I Works
PW 97-13 Trenchless 1997 2010 4 Public
rehabilitation of sewer lines t I Works
PW 97-20 Racquetball court 1997 2010 4 Public
drainage and roofing `t Works
PW 98-11 Roller hockey rink 1998 2010 4 Public
Phase II If Works
PW 01-20 2001-2002 Slurry 2001 2010 4 tl Public
seal of various streets Works
PW 01-04 2000-2001 Slurry 2001 2010 4 ll Public
seal of various streets Works
PW 98-8 Skid resistant 1998 2010 5 l Public
flooring install at Fire Station t' Works
No. 1
PW 00-3 Refurbishment of 2000 2010 5 Public
recreation park restrooms 't Works
PW 98-7 Re-Roofing joslyn 1998 2010 5 t Public
center community center Works
PW 99-5 Douglas St. 1999 2010 5 Public
pavement rehab ' Works
PW 03-06 2002-2003 Slurry 2003 2010 5 r Public
seal of various streets Works
PW 03-07 2002-2003 curb, 2003 2010 5 Public
gutter, sidewalk f I I Works
improvements, ADA curb
rams _
-
C:\Documents and Settingslmjonas\Local Settings\Temporary Internet FilesIOLKBkRecords Destruction Form- September 22 2010.doc
APPROVED FOR DESTRUCTION:
Departme • ' :. Date
r.
Ate
APPRO ► FO;" ` ►'UCTION:
Zo. /0 t.
9./ ) 3
Ci 'Attorney t
ey ate
I HEREBY CER V' that the items listed above are approved for destruction on
Z/-13 in accordance with City policies and procedures:
OptrA-Olitica_ 9. 2-. . 1 -
Tr cy We abler, City Clerk Date
C:\Documents and Settings\mjonas\Local Settings\Temporary Internet Files\OLKBA\Records Destruction Form- September 22 20I0.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
.O .e., , ,C i _ ■va c . WAM®AIE a Years P B
I 1 0 12 19r7 a P ' 5
RISSIMIERMENEMMEEIM t
On t?,,..■ . './ 5 I O RIM- 1 t
11c. t .. 14 ! �.�. /P�e, I, E M� �' II
.are�3 ,.,r-o- iis< ( ..- I o g W :�� ' t P`
APPROVE; FO; I RUCTION:
m ' 1zl3
War
rn'W cad Date
APPROVED FOR DESTRUCTION:
1.4_4_, -- - 6,) 1 ( °) ( I '3
City ttorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
?-Z9-1 3 in accordance with City policies and procedures:Ul'Wo i
n
Wag 2Qi
Tray Weaver, , City Clerk Date
C:\Documents and Settings\malkire\Local Settings\Temporary Internet Files\OLK40\MASTER CERTIFICATION FORM.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
MIEWIIINIMMINEMEMBE a ears iger
EIN Per • 1 7 2, Q `9 IBEMI It
APPROVE 1 FOR D" ' UCTION:
■
wir
_.•■&—.fa 7///7 /S
De Oillir en ad ate
APPROVED FOR DESTRUCTION:
-� 61 ( 111\ 2,
City Al. orney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
$-2-T-15 in accordance with City policies and procedures:ala02—.. gl. 2- . /
Tracy Wea er,City Clerk Date
C:\Documents and Settings\malkire\Local Settings\Temporary Internet Files\OLK40\MASTER CERTIFICATION FORM.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Deposit Summarys 8/2003 1/2008 1 - 8 AU+4 yrs. Rec &Parks
Rec&Park Commission& 1996 2010 9 CU+ 3 mos. Rec &Parks
Golf Course Subcommittee
Cassette Ta.es
Recreation Class Registrations 2003 2005 10 EllIMI Rec &Parks
Recreation& Parks 2005 2008 11 CU+2 yrs. Rec & Parks
Commission A.endas
Golf Course Subcommittee 2006 2008 11 CU+2 yrs. Rec &Parks
Agendas
APPROVED FOR DESTRUCTION:
-7•?a4/3
Department Date
APPROV ../F# ' 1 E RUCTION:
I 1 9/6/iiii S
City A r orney Date
I HEREBY CE', IFY that the items listed above are approved for destruction on
7-2-9-13 in accordance with City policies and procedures:
r luvilih, 8.2.1. /. -
Tracy Weav , City Clerk Date
C:\Documents and Settings\jday\Desktop\Record Retention\Records Destruction Form.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02,Amended 06/07/06 by Resolution
4471):
Records Description Start Date End Date Box # Retention Dept
Period
Revenue Backup 10/1/2004 9/30/2005 244516242 7 years Treasury
Revenue Backup 10/1/2004 9/30/2005 244516238 7 years Treasury
Revenue Backup 10/1/2004 9/30/2005 244516240 7 years Treasury
Revenue Backup 10/1/2004 9/30/2005 244516254 7 years Treasury
Revenue Backup 10/1/2004 9/30/2005 244516241 7 years Treasury
Utility Users Tax 10/1/2004 9/30/2005 244518258 7 years Treasury
Union Bank Statement 10/1/2004 9/30/2005 279774869 7 years Treasury
Worker Comp Ck Register 10/1/2004 9/30/2005 279774861 7 years Treasury
UBOC Deposit Slips 01/1/2005 03/15/2005 244516244 7 years Treasury
UBOC Deposit Slips 06/1/2005 08/31/2005 244516239 7 years Treasury
UBOC Deposit Slips 09/1/2005 09/30/2005 244516245 7 years Treasury
UBOC Deposit Slips 09/1/2005 03/15/2005 244516244 7 years Treasury
UBOC Deposit Slips 09/1/2005 09/30/2005 244516245 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516238 7 years Treasury
UBOC Deposit Slips 06/1/2005 08/31/2005 244516239 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516240 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516241 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516242 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516254 7 years Treasury
Revenue Backup 10/1/2004 09/30/2005 244516256 7 years Treasury
Union Bank Statement 10/1/2004 09/30/2005 279774869 7 years Treasury
Worker Comp Ck Register 10/1/2004 09/30/2005 279774861 7 years Treasury
APPROVED FOR DESTRUCTION:
1
s artment ead Date
APPROVED FOR DESTRUCTION:
N:\MISC\Destruction\Cert of Destruction-Junl3.docx
A
9/(0A.
ty + orney Date
I HEREBY CERT that the items listed above are approved for destruction on
" Z1_13 in accordance with City policies and procedures:
j/ae/ty g -
Tracy Wea , City Clerk Date
N:1MfSCIDestruction1Cert of Destruction-Jun I3.docx