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CC RESOLUTION 4836
RESOLUTION NO. 4836 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the City Clerk's Office, Fire Department, Police Department, Public Works, Planning and Building Safety, Recreation and Parks, and Treasury are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney gave written approval for the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space. SECTION 2: Pursuant to Government Code § 34090,the City Council approves the destruction of the records referred to in attached Exhibit"A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents,the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 20th day of August 2013. Bill Fisher, Mayor ATTEST: Trac Weave City lerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Ka H. Berger Assistant City Attorney EXHIBIT A CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date 2010 Prop 218 Trash Fee 2010 2010 1-2 2 Years City Clerk Ballots April 10, 2012 Election 2012 2012 Misc. 6 Months City Clerk Ballots/Envelo•es Closed/Expired Contracts 1997 2003 1 10 Years City Clerk SEE ATTACHED 2002 Agenda Packets SEE 2002 2002- 2-4 PERMANENT City Clerk ATTACHED 2003 COPIES ON DVD FPPC Campaign Filing: 2004 2004 5 Election+ 5 City Clerk Committee to Continue the Years Pro tress of El Se!undo Statements of Economic 2004 2005 6 Current+ 5 Years City Clerk Interest,Non-elected filers APPROVED FOR DESTRUCTION: it i 741 .YAW/ ' 7-I 5-13 De : me t Head Date APPROV "I i ' RUCTION: 11.1 it ` 4 411 S 3 City A orney J ate I HEREBY CERTIFY that the items listed above are approved for destruction on 1(-29-13 in accordance with City policies and procedures:oteatoz_. g Tra y Weav , City Clerk Date P:\City Clerk\Destruction Retention\2013\City Clerk Cert of Destruction box l-2.doc DOCUMENTS FOR DESTRUCTION 6/2013 BOX 1 Contracts Exp/Completed 2864 Southern California Humane Society Animal Shelter 3/1/02 2849 Team One Advertising 9/30/02 2844 Stevens-Garland Assoc. 9/30/02 2828 Specialty Door RSI 6/30/01 2822 Great West Contractors RSI 11/8/02 2819 David Evans and Associates Engrg Services Pump Sta. 16 12/31/01 2811 Fieldman, Rolapp &Associates, Water Well Project 12/31/01 2799 Tenet Health System 7/5/02 2787 Denise Bothe, Decretarial Services Planning Commission 9/30/02 2718 California Storagemasters 8/13/02 2636 AAM Communications, Complaint Hotline 9/30/01 2611 Evelyn Riley, EMS Training 9/30/03 2592 Sancon, Engineering, Sewer Manhole Lining PW 97-24 10/7/98 2529 Pavement Coatings, Slurry Seal 10/8/97 2594 Sunset floors, Pool Deck Resurface 7/31/98 2867 John L. Hunter and Assoc. 1/25/01 2896 Jetcom Aviation, Inc. Revocable Lease 2/1/02 2904 Stevens-Garland Associates, Inc. 9/30/02 2913 Business Systems Productivity,IT Consultant 9/30/02 2824 Team One Advertising 9/30/02 2930 Asbuilt Information, Software 4/20/02 2929 Rentv.com 9/30/02 2937 Martin& Chapman Co., Election Support 6/30/02 2964 Spanning Tree Technologies, Library Consultant 6/30/02 2963 BBR Surveying Instruments 4/1/02 2968 Southwest Mapping Technology 9/30/02 2977 Rosenow Spevacek Group Inc. Real Estate Consulting 12/31/02 2978 Trudy Largent&Assoc. 9/30/02 2980 Rentv.com 9/30/02 3014 Rosenow Spevacek Group Inc. Real Estate Consulting 12/10/02 2994 Dewey Pest Control, Fumigation 11/12/02 2991 Best Roofing and Waterproofing, Park Vista Deck Resurface 11/12/02 6/2013 BOX 2 Agenda Packet 01/02/02 01/15/02 02/05/02 02/19/02 03/06/02 03/19/02 04/02/02 04/16/02 04/23/02 05/07/02 05/21/02 006/04/02 06/19/02 07/02/02 08/06/02 6/2013 BOX 3 Agenda Packet 8/20/02 9/03/02 9/17/02 10/01/02 10/15/02 11/06/02 11/19/02 12/03/02 12/17/02 Agenda Packet 01/07/03 01/21/03 02/04/03 02/18/03 03/04/03 03/18/03 6/2013 BOX 4 Agenda Packet 04/01/03 04/15/03 05/06/03 05/20/03 06/03/'03 06/17/03 07/01/03 07/07/03 07/15/03 08/05/03 08/19/03 6/2013 BOX 5 Agenda Packet 09/02/003 09/16/03 10/08/03 10/21/03 11/05/03 11/18/03 12/02/03 12/16/03 FPPC Campaign Filing: Committee to Continue the Progress of El Segundo (2004 election) 6/2013 SOX 6 2004/2005 Statements of Economic Interest—designated filers. CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box# Retention Period Dept Date Date Invoice/P.O. 2005 2006 40 6 Year Fire Payroll Jan Dec 41 Copies n/a Fire 2010 2010 Dispatch Summaries Jan June 42 7 Years Fire 2005 2005 Dispatch Printouts Jan May 42 7 Years Fire 2005 2005 EMS Reports Jan May 42 7 Years Fire 2005 2005 EMS Reports /Minor Jan Dec 42 7 Years Fire 1990 1993 Dispatch Printouts/Minor Jan Dec 42 7 Years Fire 1990 1993 Dispatch Summaries July Dec 43 7 Years Fire 2005 2005 Dispatch Printouts June Dec 43 7 Years Fire 2005 _ 2005 EMS Reports June Dec 43 7 Years Fire , 2005 2005 APPROVED FOR DESTRUCTION: J-- 4.-- --' _ -Z - ZZ - 13 Departme t Head Date // A APPRO /1 ii; I ' 1 !r TRUCTION: Aiii, 8/ //5 City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on $-29'-13 in accordance with City policies and procedures: () ILL& 0.1A.c..!1 _ _ g 'n /� Tr.cy Wea a r, City Clerk Date P:\ADMINISTRATION DIVISION\Office Specialist\Purge_City\Cert of Destruction.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council(Resolution 4291 adopted 12/17/02,Amended 06/07/06 by Resolution 4471): Records Description Start End Box# Retention Period Dept Date Date COPIES of City Council when copies are no A_enda&Minutes 1998 2009 1-8 loner re•uired Libr. Court-appointed Community Service Records 1992 2006 9 IMMUNE Fr 's Electronics Invoices 2003 2007 9 4-7 rs REM Studio Printin_ Invoices 2003 2008 9 1111111111 " Gess&Associates Invoices 2003 2008 9 " Gaylord Invoices 2004 2007 9 DEMCO Invoices 2004 2007 9 Amazon.Com Invoices 2004 2008 9 IIIIIMi " U•start Invoices 2004 2008 9 " IIIIIMIIII ---continued next ••to--- _-_ APPROVED FOR DESTRUCTION: cL(1 j- .-� %Z)I- ` enartment Head trite AP . /: r 7! 'TION: • / , $ -1 Z -13 Date I L I HEREBY CERTIFY that the items listed above are approved for destruction on cl-Z9-I 3 in accordance with City policies and procedures: _.• : I■ •- -T. kktta-- ' " City Clerk Date TY/teki Weavex 1 C:\Documents and SettingsULeMay\My DocumentsUessieucssie Forms\Library Forms\Record Destruction Aug 2013.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02,Amended 06/07/06 by Resolution 4471): Records Description Start End Box# Retention Period Dept Date Date •ualit Books Invoices 2004 2008 0 4-7 yrs Libr. Random House Invoices 2005 2008 9 Friends of the Library Invoices 2007 2008 9 Friends of the Library Book Sales Records 2007 2008 10 Recorded Books Invoices 2007 2008 Q " AT&T Invoices 2008 2008 9 IIMII.1.1 " Baker&Ta for 2008 2008 10 " Office De.ot Invoices 2008 2008 9 " " APPROVED FOR DESTRUCTION: ft2L.,srt ent Head 2 m Date ' ' AP'.":: ,, :, r‘ ;TION: i'JG .. - 8 _12- 13 f. Date b/ I HEREBY CERTIFY that the items listed above are approved for destruction on 1 5 -2 -1 in accordance with City policies and procedures: /111/61 lliti-a— g '2:3- i' '' Tracy Weaver City Clerk Date Monuments and SettingsULeMay\My DocumentsVessieUessie Fonns\Library Farms\Record Destruction Aug 2013.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start Date End Date Box Retention Period Dept 2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 1 2 YEARS POLICE 2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 2 2 YEARS POLICE 2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 3 2 YEARS POLICE EXPIRED RESTRAINING 01/01/2006 12/31/2010 1 COURT ORDER POLICE ORDERS EXPIRED CRIME REPORTS —MARIJUANA 01/01/2006 12/31/2007 1 2 YEARS POLICE PURGING CRIME REPORTS SEALED AND 01/01/1998 12/31/2000 1 3 YEARS F/COURT POLICE DESTROYED RECORDS ORDER PAWN SLIPS/LETTERS 01/01/2008 12/31/2009 1 2 YEARS POLICE SUBPOENAS/RECORDS 01/01/2009 12/31/2010 1 NO LONGER POLICE REQUIRED APPROVE I OR DESTRUCTION: gV.I0 2.013 Department Head Date APPROVED FOR DESTRUCTION: OE/ s 2-0j Cif Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on —Z°!— 13 in accordance with City policies and procedures: 41/114 (i/L11(1)1-- Tracy We City Clerk Date C:\Documents and Settings\mrandall\Local Settings\Temporary Internet Files\OLKE\MASTER CERTIFICATION FORM POLICE AUGUST 2013.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council(Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): _Records Description Start End Box # _Retention Period Dept Date Date PW 85-2 Construction of 1985 2010 1 3. Public Imperial Hwy Storm Drain t d ©den`n 9 Works - PW 86-7a Storm Drain 1986 2010 1 e- Z 'Dears Public Laterals IA&3G- Works Geotechnical Services PW 92-8 Lining of sewer 1992 2010 1 1 Public lines at high school Works PW 93-1 24"Storm Drain 1993 2010 1 Public Washington St., Oak Ave. to Works tt Maple, Ave. PW 79-2a Installation of 3r1 1979 2010 1 Public pump and engine for City of Works El Segundo _ PW 81-11 Modification to 1981 2010 1 Public sanitation pump plant no. 5 4. Works PW 81-6 Shoring Specialties 1981 2010 1 Public t. Works PW 82-24 Sanitary Sewer 1982 2010 1 Public System Master plan update `' Works PW 95-11 Resurfacing of 1995 2010 2 Public game courts @ recreation Works park PW 95-3 Storm drain in alley 1995 2010 2 Public north of El Segundo Blvd. 1. Works T PW 95-1 Repair of sewer 1995 2010 2 Public lines `` Works PW 94-7 Sports lighting 1994 2010 2 Public recreation park/middle " Works school inspection reports PW 00-11 1999-2000 Slurry 2000 2010 3 Public tt seal of various streets Works PW 99-2 1998-1999 Slurry 1999 2010 3 Public seal of various streets Works C:IDocuments and Senings\mjanas1Local Scttings\Temporary Internet Files\OLKBA1Records Destruction Form- September 22 2010.doc PW 97-28 1997-1998 Slurry 1997 2010 3 Operttng Public seal of various streets Works PW 97-11 1996-1997 Slurry 1997 2010 3 4- -i Y r S Public seal of various streets Works PW 94-14 1994-1995 Slurry 1994 2010 3 i i Public seal of various streets Works PW 96-6 1995-1996 Slurry 1996 2010 3 Public seal of various streets _ ' ` Works PW 94-1 1993-1994 Slurry 1994 2010 3 Public seal of various streets t' Works PW 92-3 1991-1992 Slurry 1992 2010 3 Public seal of various streets Works PW 96-2 Lining of sewer 1996 2010 4 Public line ` f Works PW 96-7 ADA upgrades for 1996 2010 4 Public City facilities " Works PW 96-11 Retaining wall 1996 2010 4 Public recreation park north side 'I Works PW 97-13 Trenchless 1997 2010 4 Public rehabilitation of sewer lines t I Works PW 97-20 Racquetball court 1997 2010 4 Public drainage and roofing `t Works PW 98-11 Roller hockey rink 1998 2010 4 Public Phase II If Works PW 01-20 2001-2002 Slurry 2001 2010 4 tl Public seal of various streets Works PW 01-04 2000-2001 Slurry 2001 2010 4 ll Public seal of various streets Works PW 98-8 Skid resistant 1998 2010 5 l Public flooring install at Fire Station t' Works No. 1 PW 00-3 Refurbishment of 2000 2010 5 Public recreation park restrooms 't Works PW 98-7 Re-Roofing joslyn 1998 2010 5 t Public center community center Works PW 99-5 Douglas St. 1999 2010 5 Public pavement rehab ' Works PW 03-06 2002-2003 Slurry 2003 2010 5 r Public seal of various streets Works PW 03-07 2002-2003 curb, 2003 2010 5 Public gutter, sidewalk f I I Works improvements, ADA curb rams _ - C:\Documents and Settingslmjonas\Local Settings\Temporary Internet FilesIOLKBkRecords Destruction Form- September 22 2010.doc APPROVED FOR DESTRUCTION: Departme • ' :. Date r. Ate APPRO ► FO;" ` ►'UCTION: Zo. /0 t. 9./ ) 3 Ci 'Attorney t ey ate I HEREBY CER V' that the items listed above are approved for destruction on Z/-13 in accordance with City policies and procedures: OptrA-Olitica_ 9. 2-. . 1 - Tr cy We abler, City Clerk Date C:\Documents and Settings\mjonas\Local Settings\Temporary Internet Files\OLKBA\Records Destruction Form- September 22 20I0.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date .O .e., , ,C i _ ■va c . WAM®AIE a Years P B I 1 0 12 19r7 a P ' 5 RISSIMIERMENEMMEEIM t On t?,,..■ . './ 5 I O RIM- 1 t 11c. t .. 14 ! �.�. /P�e, I, E M� �' II .are�3 ,.,r-o- iis< ( ..- I o g W :�� ' t P` APPROVE; FO; I RUCTION: m ' 1zl3 War rn'W cad Date APPROVED FOR DESTRUCTION: 1.4_4_, -- - 6,) 1 ( °) ( I '3 City ttorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on ?-Z9-1 3 in accordance with City policies and procedures:Ul'Wo i n Wag 2Qi Tray Weaver, , City Clerk Date C:\Documents and Settings\malkire\Local Settings\Temporary Internet Files\OLK40\MASTER CERTIFICATION FORM.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date MIEWIIINIMMINEMEMBE a ears iger EIN Per • 1 7 2, Q `9 IBEMI It APPROVE 1 FOR D" ' UCTION: ■ wir _.•■&—.fa 7///7 /S De Oillir en ad ate APPROVED FOR DESTRUCTION: -� 61 ( 111\ 2, City Al. orney Date I HEREBY CERTIFY that the items listed above are approved for destruction on $-2-T-15 in accordance with City policies and procedures:ala02—.. gl. 2- . / Tracy Wea er,City Clerk Date C:\Documents and Settings\malkire\Local Settings\Temporary Internet Files\OLK40\MASTER CERTIFICATION FORM.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date Deposit Summarys 8/2003 1/2008 1 - 8 AU+4 yrs. Rec &Parks Rec&Park Commission& 1996 2010 9 CU+ 3 mos. Rec &Parks Golf Course Subcommittee Cassette Ta.es Recreation Class Registrations 2003 2005 10 EllIMI Rec &Parks Recreation& Parks 2005 2008 11 CU+2 yrs. Rec & Parks Commission A.endas Golf Course Subcommittee 2006 2008 11 CU+2 yrs. Rec &Parks Agendas APPROVED FOR DESTRUCTION: -7•?a4/3 Department Date APPROV ../F# ' 1 E RUCTION: I 1 9/6/iiii S City A r orney Date I HEREBY CE', IFY that the items listed above are approved for destruction on 7-2-9-13 in accordance with City policies and procedures: r luvilih, 8.2.1. /. - Tracy Weav , City Clerk Date C:\Documents and Settings\jday\Desktop\Record Retention\Records Destruction Form.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02,Amended 06/07/06 by Resolution 4471): Records Description Start Date End Date Box # Retention Dept Period Revenue Backup 10/1/2004 9/30/2005 244516242 7 years Treasury Revenue Backup 10/1/2004 9/30/2005 244516238 7 years Treasury Revenue Backup 10/1/2004 9/30/2005 244516240 7 years Treasury Revenue Backup 10/1/2004 9/30/2005 244516254 7 years Treasury Revenue Backup 10/1/2004 9/30/2005 244516241 7 years Treasury Utility Users Tax 10/1/2004 9/30/2005 244518258 7 years Treasury Union Bank Statement 10/1/2004 9/30/2005 279774869 7 years Treasury Worker Comp Ck Register 10/1/2004 9/30/2005 279774861 7 years Treasury UBOC Deposit Slips 01/1/2005 03/15/2005 244516244 7 years Treasury UBOC Deposit Slips 06/1/2005 08/31/2005 244516239 7 years Treasury UBOC Deposit Slips 09/1/2005 09/30/2005 244516245 7 years Treasury UBOC Deposit Slips 09/1/2005 03/15/2005 244516244 7 years Treasury UBOC Deposit Slips 09/1/2005 09/30/2005 244516245 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516238 7 years Treasury UBOC Deposit Slips 06/1/2005 08/31/2005 244516239 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516240 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516241 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516242 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516254 7 years Treasury Revenue Backup 10/1/2004 09/30/2005 244516256 7 years Treasury Union Bank Statement 10/1/2004 09/30/2005 279774869 7 years Treasury Worker Comp Ck Register 10/1/2004 09/30/2005 279774861 7 years Treasury APPROVED FOR DESTRUCTION: 1 s artment ead Date APPROVED FOR DESTRUCTION: N:\MISC\Destruction\Cert of Destruction-Junl3.docx A 9/(0A. ty + orney Date I HEREBY CERT that the items listed above are approved for destruction on " Z1_13 in accordance with City policies and procedures: j/ae/ty g - Tracy Wea , City Clerk Date N:1MfSCIDestruction1Cert of Destruction-Jun I3.docx