CC RESOLUTION 4784 RESOLUTION NO. 4784
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, City Attorney's Office,
Fire Department, Library, Police Department, Public Works, and Treasury
are proposed to be destroyed in accord with Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit"A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 4th day of September 20 2.
Carl Jacobso 4ayor
ATTEST:
rl
j ,0igakcei„,
Tra p y Wea
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By: 3 L
Karl H. erger
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Litigation, Proseecution, 1944 2004 Various City
Transactional Items, and Attorney's
Miscellaneous Items. Office
APPROVED FOR DESTRUCTION:
Department Head Date
APPR D FOR DESTRUCTION:
/ 1 / hv
City - ttorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
(Ogeta00 q. . 12.
racy aver, City Clerk Date
P:\City Clerk\Destruction_Retention\2012 Certs\Library.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Miscellaneous 2009 1/1/09 12/31/09 1 2 years City Clerk
Corres s ondence
Public Records Request 2009 1/1/09 12/31/09 1 2 ears City Clerk
Miscellaneous Working Files 2006 2006 1 2 years City Clerk
—Pro s 218 Protest 2006
Miscellaneous Working Files 2004 2004 2 2 years City Clerk
—Election 2004
Miscellaneous Working Files 2006 2006 2 2 years City Clerk
—Election 2006
APPROVED FOR DESTRUCTION:
q i4 /z
Dep anent Head Date
APPROVED FOR DESTRUCTION:
ANL C17 /11- / 12--
Ci Attorney WIPP- Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
-K —1 t- in accordance with City policies and procedures:
()MAI Ueitaeh----
Tracy Weaver, City Clerk Date
P:\City Clerk\Destruction_Retention\2012 Certs\City Clerk-1.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Public Records Request JAN DEC 38 6 Year Fire
2004 2005
Invoice/P.O. 2004 2005 39 6 Year Fire
Front Office Payroll copies JAN DEC 38 2 calendar year Fire
2008 2009
Suppression Payroll copies JAN DEC 38 3 calendar year Fire
2008 2009
APPROVED FOR DESTRUCTION:
Dep., ment Head Date
APPROVED FOR DESTRUCTION:
---114A72_
C ty Attorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
(1 -4_12- in accordance with City policies and procedures:
("Iwo° q.2-41Q-
Tracy We—a4, City Clerk Date
C;\Documents and Settings\CDomann\Local Settings\Temporary Internet Files\OLK84\Cert of Destruction-FD Request submit 7 11
12.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Cit Council Agenda 1998 2001 10 ears Librar
El Segundo Unified School 2005 2007 - 2 years Library
District
Planning Commission 2007 2010 - 2 years Library
Agenda &Minutes
Parks & Recreation Agenda 2000 2008 - 2 years Library
&Minutes
Sr. Housin_ Minutes 2007 2009 2 years Librar
APPROVED FOR DESTRUCTION:
f
V10 —7)I lam.
D partment Head Date
APPROV D FOR DESTRUC ION:
D 11 ( 1
City Attorney ate
I HEREBY CERTIFY that the items listed above are approved for destruction on
9-((-t 'a- in accordance with City policies and procedures:
_))1,11e_.rirOate,(A) 12_412.
Tracy Weaver, City Clerk Date
C:\Documents and Settings\JLeMay\Local Settings\Temporary Internet Files\OLK58\Cert of Destruction(3).doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start Date End Date Box Retention Dept
Period
01/01/2006 12/31/2006
PARKING CITATIONS Citation Citation# 1 2 YEARS POLICE
#498504 502526
01/01/2007 12/31/2007
PARKING CITATIONS Citation# Citation 2 2 YEARS POLICE
513387 #527902
01/01/2008 12/31/2008
PARKING CITATIONS Citation# Citation 3 2 YEARS POLICE
488177 #520326
01/01/2009 12/31/2009
PARKING CITATIONS Citation# Citation# 4 2 YEARS POLICE
502527 508975
01/01/2004 12/31/2004
TRAFFIC CITATIONS Citation# Citation# 1 2 YEARS POLICE
450817 482976
01/01/2005 12/31/2005
TRAFFIC CITATIONS Citation# Citation# 2 2 YEARS POLICE
483000 484799
01/01/2005 12/31/2005
TRAFFIC CITATIONS Citation# Citation# 3 2 YEARS POLICE
484800 486699
01/01/2005 12/31/2005
TRAFFIC CITATIONS Citation# Citation# 4 2 YEARS POLICE
486700 488799
01/01/2006 12/31/2006
TRAFFIC CITATIONS Citation# Citation# 5 2 YEARS POLICE
483200 496999
01/01/2006 12/31/2006
TRAFFIC CITATIONS Citation# Citation# 6 2 YEARS POLICE
497000 501063
01/01/2008 12/31/2009 AFTER DATA
FIELD INTERVIEW CARDS 080101- 090101- 1 ENTERED IN POLICE
081230 091221 RMS
N:\My Documents\Records documents\destruction of records\Cert of Destruction 07162012.doc
Records Description Start Date End Date Box Retention Dept
# Period
PUBLIC RECORDS WHEN NO
CHECKS 01/01/2008 12/31/2009 1 LONGER POLICE
REQUIRED
CONVERTED
CRIME STATISTICAL, DOCUMENT
IMAGING,
MONTHLY UNIFORM 1995 2002 1 POLICE
ORIGINALS NO
CRIME REPORTS LONGER
REQUIRED
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180) 01/01/2005 12/31/2005 1 2 YEARS POLICE
NON-CRIMINAL REPORTS
ONLY
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180) 01/01/2006 12/31/2006 2 2 YEARS POLICE
NON-CRIMINAL REPORTS
ONLY
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180) 01/01/2007 12/31/2007 3 2 YEARS POLICE
NON-CRIMINAL REPORT
ONLY
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180) 01/01/2008 12/31/2008 4 2 YEARS POLICE
NON-CRIMINAL REPORTS
ONLY
NON- CRIMINAL REPORTS
(LOST & FOUND
PROPERTY, INCIDENT 01/01/2005 12/31/2007 1-5 2 YEARS POLICE
REPORTS, TRAFFIC
COLLISIONS PROPERTY
DAMAGE) _
WHEN NO
SUBPOENAS 01/01/2007 12/31/2009 1 LONGER POLICE
REQUIRED _
DAILY CRIME REPORT 01/01/2007 12/31/2009 1 2 YEARS POLICE
LOGS
2 YEARS
PUBLIC ARREST LOGS 01/01/2007 12/31/2009 1 NO LONGER POLICE
REQUIRED
N:\My Documents\Records documents\destruction of records\Cert of Destruction 07162012.doc
Records Description Start Date End Date Box Retention Dept
Period
MISCELLANEOUS
CORRESPONDENCE WHEN NO
(LETTERS,NOTES, 01/01/2009 12/31/2009 1 LONGER POLICE
DRAFTS, MEMOS, ETC.)
REQUIRED
COPIES OF DUPLICATE WHEN NO
RECORDS 01/01/2007 12/31/2009 1-2 LONGER POLICE
REQUIRED
WARRANTS PRINTOUTS WHEN NO
NO LONGER ACTIVE 01/01/2007 12/31/2008 1 LONGER POLICE
REQUIRED
CLEARANCE WHEN NO
LETTERS/APPLICATIONS 01/01/2007 12/31/2009 1 LONGER POLICE
REQUIRED
DEPARTMENT OF JUSTICE
VALIDATION LIST (NCIC 01/01/2000 12/31/2003 1-2 2 YEARS POLICE
MONTHLY REPORTS)
CRIME REPORTS: SEALED
CASES (FACTUAL 01/01/2005 12/31/2007 1-2 3 YEARS POLICE
INNOCENCE)
CRIME REPORTS: 7 YEARS OR
MISDEMEANORS,NO 1995 1997 1-5 UPON DOJ POLICE
LONGER ACTIVE, CLOSED NOTIFICATION
CASES.
CONVERTED
INTO
CRIME REPORTS 10/01/2002 12/31/2003 1-36 DOCUMENT POLICE
(ORIGINALS) IMAGING/NO
LONGER
NEEDED
CONVERTED
INTO
CRIME REPORTS DOCUMENT
(ORIGINALS) 01/01/2004 12/31/2004 1-26 IMAGING/ POLICE
ORIGINALS NO
LONGER
NEEDED
CONVERTED
INTO
DOCUMENT
CRIME REPORTS 01/01/2005 12/31/2005 1-29 IMAGING/ POLICE
(ORIGINALS) ORIGINALS NO
LONGER
NEEDED
N:\My Documents\Records documents\destruction of records\Cert of Destruction 07162012.doc
Records Description Start Date End Date Box Retention Dept
# Period
CONVERTED
INTO
CRIME REPORTS DOCUMENT
(ORIGINALS) 01/01/2006 12/31/2006 1-31 IMAGING/ POLICE
ORIGINALS NO
LONGER
NEEDED
CONVERTED
INTO
CRIME REPORTS DOCUMENT
(ORIGINALS) 01/01/2007 12/31/2007 1-33 IMAGING/ POLICE
ORIGINALS NO
LONGER
NEEDED
APPROVED FOR DESTRUCTION:
Department Head Date
APPROVED FOR DESTRUCTION:
q ( J (-
' ity Attorney te
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
f i
I ult6022 q
Tr,cy WeJer, City Clerk Date
N:\My Documents\Records documents\destruction of records\Celt of Destruction 07162012.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Personnel background files 1999 200i . zi apyears Police
for candidates not selected,
withdrew, or were
dis s ualified•
APPROVED FOR DESTRUCTION:
C-- ----- 7--k■--Lo rt.._
epartsnent Head Date
AP OVED FOR DESTRUCTION:
rr?/1...,.. -4q(' _\ a.,(Az._
NCity Attorney Date
- . 0
I HEREBY CERTIFY that the items listed above are approved for destruction on
9/-11- r?i in accordance with City policies and procedures:
0 ' , I q.m./2_.
Tracy Wea 4`
r, City Clerk Date
C:\Documents and Settings\cjeffers.PD\Local Settings\Temporary Internet Files\OLKA\Cert of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Box # Retention Period Dept
Date Date
Public Works Bids—Copies 1/1/09 12/31/09 i. Bid Opening+2 Public
of Unsuccessful Bids Years Works
APPROVED FOR DESTRUCTION:
� l 1 -do? �. __^ /— /0 - /2—
Depart, e t Head Date
APPRO/ + 'DESTRUCTION:
///?/1
ity Attorney Date
I HEREBY CE, IFY that the items listed above are approved for destruction on
`I^ey -(Y in accordance with City policies and procedures:
r /, , i q.z4i2.
Tracy W-' er, City Clerk Date
P:\City Clerk\Destruction Retention\2012 Certs\PW-1.doc
Box# 1
PW 01-12 Pump Station 6
PW 01-15 Pump Station 5
Box#2
Parking Garage Project
PW 03-11 Sewer Lining Project
PW 02-10 City Hall Elevator Installation
Box#3
PW 07-01 Playground Equipment Replacement
PW 05-13 Installation of ADA Doors
PW 01-05 Rec Park Electrical Upgrades
Box#4
97-98 Repair of Sewer Lines
Sewer System Rehab
PW 97-24 Sewer Manhole Lining
Pw 95-6 Sewer Manhole Lining
PW 00-18 Sewer Access Structure Lining
PW 05-12 Rehabilitation of Continetal Blvd.
PW 07-03 Library Restoration
PW 06-12 Repacement of Blue Stones
Box#5
PW 03-05 Park Vista Exterior Painting
PW 06-05 05-06 Annual Sidewalk, Curb and Gutter, ect.
Park Vista Senior Housing Deck Repair
Box#6
PW 03-14 Installation of Chloronation System at City Plunge
Upgrades and Misc. Items
PW 01-18 Imperial Ave. Vista Upgrade
PW 03-17 Pavement Rehab for El Segundo Blvd.
Box#7
PW 09-08 Annual Curb and Gutter,ect.
PW 07-11 2006-2007 Slurry Seal Project
PW 09-10 Furnishing and Application of Slurry Seal on Various Streets
PW 97-17 Rehab of Vista Del Mar
Box#8
PW 01-21 Maintenance Facility Storage Bins Roof Structure
PW 01-11 Maintenance Facility Replacement and Upgrade of Generator
PW 02-01 Sewer Access Structure Lining Project
Box#9
PW 06-09 Slurry Seal
PW 01-07 Pumpstation No.17
PW 04-11 Curb and Gutter, ect.
PW 08-09 2007-2008 Slurry Seal
PW 07-02 Curb and Gutter, ect.
Box# 10
Sanitation Pump Station No. 7
PW 04-09 Holly/Kansas Park
PW 98-6 Sewer Rehab W of Virginia Between Oak and Walnut
PW 99-4 Sewer Lining Project
Box# 11
PW 00-6 CCTV Sewer Main
PW 00-1 Pump Station No.13 Modification
PW 08-05 2007-2008 Annual Concrete Rplacement
Pump Station 15 and 19 City Council Agreement
Box# 12
PW 04-02 Skateboard Park Project
PW 07-08 Rosecrans Pavement Rehabilitation
PW 00-12 Sanitary Sewer Manhole Lining
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471)( e A se_ c.„ � {
Records Description Start End Date Box # Retenti Dept
Date on
Period
UBOC Deposit Slips 4/1/2004 09/30/2004 244516204 7 Years Treasur
Worker Comp Check Register 10/1/2003 09/30/2004 244516221 7 Years Treasury
&Paramedic
UBOC Deposit Slips 10/1/2004 12/31/2004 244516255 7 Years Treasury
Rce&Park
Union Bank Statement/Wires 10/1/2004 09/30/2004 244516199 7 Years Treasur
UBOC Deposit Slips 3/15/2005 05/31/2004 244516237 7 Years
UBOC Deposit Slips 10/1/2004 12/31/2004 244516255 7 Years Treasur
Credit Card Resort 1/1/2003 12/31/2004 615403765 7 Years MEM
Utilit Users Tax 10/1/2006 9/30/2007 279774872 7 Years Treasur
Utilit Users Tax 10/1/2006 9/30/2007 279774873 7 Years Treasur
Utilit Users Tax 10/1/2006 9/30/2007 279774874 7 Years Treasur
APPROVED FOR DESTRUCTION:
(,3 if Z
] p art me l-ead Date
APPROVED FOR DESTRUCTION:
-7 4'2-0-'7 ( /1
Ce fe Cfty Attorney Date
�" �
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
q•24.12-Tracy Weer, City Clerk Date
N:\MISC\Destruction\Cert of Destruction-Jun 12.doc