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Use this to test Public protal Unidentified Document 7/8/2013 12:22:04 PMAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on___ this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, May 21, 2013 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -0- matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 2 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, May 21, 2013 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Eric Jay, Pastor, St. John's Lutheran Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Fuentes 3 3 PRESENTATIONS a. Proclamation — Elaine Allen, 2013 El Segundo Older American of the Year b. Proclamation — SUPER CPR SATURDAY June 1, 2013 c. Proclamation — National Public Works Week May 19 — May 25, 2013 d. Presentation — Ellen Cunningham, Senior Librarian, Author Fair at the El Segundo Library Sunday, June 2, 2013 from 11:30 AM — 4:30 PM. e. Presentation — Ron Melton, Resident, Residential Sound Insulation (RSI) Program ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 0 4 1. Warrant Numbers 2592490 to 2592670 on register No. 15 in the total amount of $1,058,106.95 and Wire Transfers from 4/26/13 through 5/09/13 in the total amount of $1,193,429.69. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Special City Council Meeting Minutes of April 23, 2013, Special City Council Meeting Minutes of April 30, 2013 and Regular City Council Meeting Minutes of May 7, 2013. Recommendation — Approval. 3. Consideration and possible action regarding approval of an agreement regarding the exchange of Federal Surface Transportation Program (STP -L) funds for Los Angeles County Metropolitan Transportation Authority. (LACMTA) local funds. (Fiscal Impact: $243,458.00 receipt of grant funding) Recommendation — 1) Authorize the City Manager to sign an agreement, in a form approved by the City Attorney, between El Segundo and the Metropolitan Transportation Authority, for the exchange of Federal STP -L funds for LACMTA local funds; 2) Alternatively, discuss and take other possible action related to this item. 4. Consideration and possible action to award a standard Public Works Contract to West Coast Netting for Installation of Soccer Field Netting at Campus El Segundo Athletic Field. Project No.: PW 13 -06 (Fiscal Impact: $17,375.00) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract in a form approved by the City Attorney with West Coast Netting in the amount of $13,900.00; 2) Alternatively, discuss and take other possible action related to this item. 5. Consideration and possible action to vacate an existing sewer easement currently located at 1916 East Imperial Highway within the City of El Segundo. (Fiscal Impact: $0) Recommendation — 1) Adopt a resolution vacating a sewer easement on real property owned by the Boeing Company; 2) Alternatively, discuss and take other possible action related to this item. 5 5 6. Consideration and possible action to authorize the City Manager to execute a fifth amendment extending Agreement No. 3484, in a form approved by the City Attorney, between El Segundo and Fireworks & Stage FX America Inc. to provide a public fireworks show for the 2013 Fourth of July Community Celebration. (Fiscal Impact: Not -to- Exceed $23,000.00 from Special Events Trust Account and Special Events Contractual Services) Recommendation — 1) Authorize the City Manager to execute a fifth amendment extending Agreement No. 3484, in a form approved by the City Attorney; 2) Alternatively, discuss and take other possible action related to this item. 7. Consideration and possible action to award a standard Public Works Contract to J. Cab & Sons for City Hall Roof Replacement and to reject all bids for the Park Vista Senior Housing Facility Roof Replacement. Project No.: PW 13 -05 (Fiscal Impact: $378,350.00) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with J. Cab & Sons Roofing in the amount of $329,000.00; 2) Reject all bids for the Park Vista Senior Housing Roof Replacement; 3) Alternatively, discuss and take other possible action related to this item. 8. Consideration and possible regarding a request for an Administrative Use Permit to expand the on -site sale and consumption of beer, wine and alcohol (Type 47 State of California Alcoholic Beverage Control License) at an existing restaurant. The restaurant, The Tavern on Main will expand into approximately 800 square -foot vacant portion of 119 Main Street located at 121 -123 Main Street. Applicant: Kristian Krieger (Fiscal Impact: N /A) Recommendation — 1) Receive and file this report without objecting to the approval to allow the on -site sale and consumption of beer, wine and alcohol at an existing restaurant; 2) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible regarding a request for an Alcoholic Beverage Control (ABC) License to allow the on -site sale and consumption of beer and wine (Type 41 State of California Alcoholic Beverage Control License) at a new restaurant (PizzaRev) at 460 North Sepulveda Boulevard, Suite C. Applicant: Rodney Eckerman (Fiscal Impact: N /A) Recommendation — 1) Receive and file this report without objecting to the issuance of an alcohol license for on -site sale and consumption of beer and wine at a new restaurant at 460 North Sepulveda Boulevard, Suite C; 2) Alternatively, discuss and take other possible action related to this item. 0 6 10. Consideration and possible action regarding the acceptance of $36,940.00 in grant funding from the U.S. Department of Homeland Security, through the Grant Programs Directorate within the Federal Emergency Management Agency (FEMA), under the Fiscal Year 2012 Urban Areas Security Initiative (UASI 2012), to procure the $39,547.17 purchase of gas masks and class III protective suits for the Police Department. (Fiscal Impact: $39,547.17) Recommendation — 1) Authorize the acceptance of $36,940.00 in grand funds from the UASI 2012 grant program which will be used toward the $39,547.17 purchase of police protective gear; 2) Pursuant to El Segundo Municipal Code § 1 -7 -10, waive the bidding process and purchase of gas masks (the Avon C50), their corresponding filters, and class III protective suits (the Blauer XRT) in accordance with an existing contract with U.S. Communities (Contract Number 4400001839) and Mallory Safety and Supply, LLC using equipment replacement and Urban Areas Security Initiative (UASI) grant funds; 3) Authorize the City Manager to execute an agreement, in a form approved by the City Attorney, to purchase sixty -five (65) gas masks (the Avon C50), their corresponding filters, and class III protective suits (the Blauer XRT) from Mallory Safety and Supply, LLC, using equipment replacement and Urban Areas Security Initiative (UASI) grant funds; 4) Alternatively, discuss and take other possible action related to this item. 11. Consideration and possible action to authorize the City Manager to execute an agreement with AC Martin Partners, Inc. for Interior Architectural services for City Permit Center and Finance Office Tenant Improvements. (Fiscal Impact: $36,000.00) _ Recommendation — 1) Authorize the City Manager to execute an agreement with AC Martin Partners, Inc., as approved to form by the City Attorney, for Interior Architectural services not to exceed $36,000.00; 2) Alternatively, discuss and take other possible action related to this item. 12. Consideration and possible action to award a standard Public Works Contract to GMC Engineering, Inc. for construction of Maple Avenue Street Improvements project, and to award a Public Works Professional Services Agreement to AKM Consulting Engineers for construction inspection services for the project. Project No.: PW 12 -09 (Fiscal Impact: $2,035,500.00) _ Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with GMC Engineering, Inc. in the amount of $1,677,637.70; 2) Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form approved by the City Attorney with AKM Consulting Engineers in the amount of $92,694.00; 3) Alternatively, discuss and take other possible action related to this item. 7 13. Consideration and possible action to receive this report regarding the emergency repair of the wet well level monitoring sensor line in Pump Station #1. (Fiscal Impact: $2,906.63) Recommendation — 1) Receive and file this report regarding the emergency repair of the wet well level monitoring sensor in Pump #1; 2) Alternatively, discuss and take other possible action related to this item. 14. Consideration and possible action to receive and file this report regarding the emergency repair of Recreation Park field lighting. (Fiscal Impact: $10,525.00) Recommendation — 1) Receive and file this report regarding the emergency repair to the 480 Volt, 800 amp main breaker at Recreation Park; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS 15. Consideration and possible action to update the El Segundo Municipal Code regulating general penalties and administrative citations. These changes are desirable to ensure effective code enforcement by the El Segundo Police, Fire, Public Works, and Planning and Building Safety Departments. (Fiscal Impact: None) Recommendation — 1) Introduce and waive first reading of an Ordinance amending Chapter 1 -2 of the El Segundo Municipal Code regarding procedures for issuing infraction citations; 2) Introduce and waive the first reading of an Ordinance amending Sections 1 -2A -1, 1 -2A -2, 1 -2A -3 1 -2A9 and 1 -2A10 of the El Segundo Municipal Code regarding administrative citations; 3) Schedule a second reading and adoption for both ordinances; 4) Alternatively, discuss and take other possible action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer - Council Member Atkinson — Council Member Fisher — 16. Consideration and possible action to change the current practice of electing a Mayor and Mayor Pro Tem for two -year terms and instead have these positions elected by Council on an annual basis. (Fiscal Impact: None) Recommendation — 1) Change the current City Council policy to conduct an annual election for Mayor and Mayor Pro Tem, direct staff to make any necessary changes to the Municipal Code and conduct Council election for Mayor and Mayor Pro Tem; 2) Alternatively, discuss and take other possible action related to this item. 17. Consideration and possible action to fill two vacant positions on the Economic Development Advisory Council (EDAC) with current City Council Members Bill Fisher and Dave Atkinson to provide a direct conduit to the entire City Council on economic development issues including funding recommendations and a long range economic development strategic plan. (Fiscal Impact: None) Recommendation — 1) Approve the appointments of Council Member's Dave Atkinson and Bill Fisher to the Economic Development Advisory Council; 2) Alternatively, discuss and take other possible action related to this item. Mayor Pro Tem Fuentes — Mayor Jacobson — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — 0 V] CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brawn Act (Government Code Section §54960, it seg.) for the purposes of conferring with the City's Real Property Negotiator, • and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered cruder Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: A DATE: FJ.r•1 TIME: P 36 �m NAME: 0&44� 10 10 rortamatt'On (fitp of (I 6egunbo, California WHEREAS, May is National Older Americans Month, a time to celebrate and pay tribute to the citizens ages 60 and older in the City of El Segundo; and WHEREAS, the older adults in the City of El Segundo play an important role by continuing to contribute experience, knowledge, wisdom, and accomplishments; and WHEREAS, recognizing the successes of community elders encourages their ongoing participation and further accomplishments; and WHEREAS, Elaine Allen was elected by her peers as the El Segundo 2013 Older American of the Year, a recognition which inspires, promotes and garnishes community spirit by giving back through volunteerism NOW, THEREFORE, on this 21St day of May, 2013, the Mayor and Members of the City Council of the City of El Segundo, California, do hereby proclaim the month of May, 2013, OLDER AMERICANS MONTH and Elaine Allen the 2013 El Segundo Older American of the Year And hereby recognize the Elderfest Celebration last Saturday, May 11, 2013, from 11:00 a.m. to 2:00 p.m., at the Hacienda Hotel was to recognize ELAINE ALLEN and other senior citizens of the community. Mayor Cadjacobson Mayor (Pro 7em Suzanne Fuentes CounciCMem6er (Bilf Fisher CouncdWem6eroave.Atkinson CouncdWem6erWarze Felfhauer 11 roclatt"o n QCitp of el beganbo, California WHEREAS, Over 70 percent of Americans may feel helpless to act during a cardiac emergency because they either do not know how to administer CPR or their training has significantly lapsed; and WHEREAS, Eighty -eight percent of cardiac emergencies happen in the home; and WHEREAS, Nearly 383,000 out -of- hospital sudden cardiac arrests occur annually; and WHEREAS, Sudden cardiac arrest is not the same as a heart attack and can happen to anyone at any time; and WHEREAS, The El Segundo Fire Department and the American Red Cross have historically provided exemplary emergency medical care and training, and continue this tradition with SUPER CPR SATURDAY; and WHEREAS, The El Segundo Community Emergency Response Association and other volunteers provide much needed support for the event; and WHEREAS, El Segundo High School provides a critical element for Super CPR Saturday by allowing use of the school's facilities that accommodates the training of approximately 300 people; WHEREAS, Super CPR Saturday receives generous financial and in -kind support from our corporate sponsors (Chevron, NRG, Embassy Suites, Continental Development Corporation, Teledyne Controls, Raytheon, Rinalas, McDonalds and Doubletree Hotel) that enables this valuable community event to be held. NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California hereby proclaim June 1, 2013 as s SUPER CPR SATURDAY and encourage participation in CPR training. �1 l Y LILI ✓�p�ca / zc /- !i/m ��ur,..�c�anrve zr� >z_ted �p��arrr /c rnXt.�� /,/.r�/ •�'r /J zrt C�JCU�zccC. •_/�C�mf:�L � /2z� v'��zddia C�JC�tnciG •_/��n�t .iGU�zic acCl�uea 12 rortamatt"011 CGitp of CSI 6eytinbo, CCatifof nia WHEREAS, Public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, The support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewer, streets and highways, public buildings, and solid waste collection; and WHEREAS, The health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, The quality and effectiveness of these facilities, as well as their planning design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, The efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, the Mayor and Members of the City Council do hereby proclaim the week of May 19 — 25, 2013, as "National Public Works Week" in El Segundo and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life. 13 Wavor rad 9acofimn Presentation Ellen Cunningham, Senior Librarian Author Fair at the El Segundo Library Sunday, June 2, 2013 14 PRESENTATION RON MELTON, RESIDENT RESIDENTIAL SOUND INSULATION (RSI) PROGRAM RELATED DOCUMENTS ATTACHED Separate PDF File Titled "Council Meeting Agenda Packet 05 -21 -13 Correspondence" MR. MELTON HAS REMOVED HIS REQUEST TO PRESENT TO COUNCIL is I ) ly \ § 2 § )§ )) j§ \F- E) o{ CA B K 0 /2 LLJ j § k , � * LLJ LLI _ )e 2 I } j cli 0) e§§!§� 0k(k\� 1,k kk , e W> „ LU M92G §)G [ / §] gc$- a zo�amE,l -= -` )oww,k(§( k §§§2 �( §) /ab §w2 §/ /2§Sl2�,� ww luD2— r° ee�ai2`23ew n§0D \zzU— C) §C&F— e§ } U[ §\ \566[ƒ = /Sr § ®§]2 {22]2§ 6kd� ®\ / § §r LZ Zbco* *) §��1.w *e, < «o!!<mwcI— B K 0 /2 LLJ j § k , � * LLJ LLI _ )e 2 I } j 0 §§ e§§!§� 0k(k\� 1,k kk , e W> „ LU M92G §)G [ / §] gc$- a zo�amE,l -= -` )oww,k(§( k §§§2 �( §) /ab §w2 §/ /2§Sl2�,� ww luD2— r° ee�ai2`23ew n§0D \zzU— C) §C&F— e§ } U[ §\ \566[ƒ = /Sr § ®§]2 {22]2§ 6kd� ®\ / § §r LZ Zbco* *) §��1.w *e, < «o!!<mwcI— o §)k o� §3 ;! §$om�32Llo B K 0 /2 LLJ j § k , � * 1 222 k dl 2 .10 �[ } k/k ) _ # ( {\ {I { ID \ ) k k§ am( §!® : \� \ \� \ \\ \ � lEt�. 2 - k ( / //{ : = § . _ - § r!!ra ` T £) $ > {E _ _ �r \$ . mI :f �} }0 k )k7e] a 2 - )\ LL, Im !\ ° 75 / M> §7 E K $ §G e / \} { &)0> §. ;<| ,§ aD _ « &er ®\ § Em0\ � E E .RiE c ::i )) o■ . oI»2 §£ § °§ - ) §k < CL § ) \ W �7 S w 5< } E a &S 1 222 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/26/13 THROUGH 5/09/13 Date 4/25/2013 4/25/2013 4/26/2013 4/26/2013 4/26/2013 4/26/2013 4/26/2013 4/26/2013 4/26/2013 5/1/2013 5/1/2013 5/1/2013 5/1/2013 5/1/2013 5/6/2013 5/9/2013 5/9/2013 5/9/2013 5/9/2013 4/25 - 5/9/13 Payee Amount Description State of CA EFT 4,236.00 EFT Child support payment Unum 274.20 LTD Manufacturers & Traders 617.31 IRA payment Vantagepoint Manufacturers & Traders 5,784.08 401 payment Vantagepoint Manufacturers & Traders 22,135.61 457 payment Vantagepoint South Bay Credit Union 14,570.38 Payroll credit union deduction pmt US Bank - Trust Acct 6,666.47 PARS payment Nationwide NRS EFT 1,837.50 EFT 401a payment Nationwide NRS EFT 40,520.10 EFT 457 payment Cal Pers 98,156.33 EFT Retirement Misc Cal Pers 228,199.80 EFT Retirement Safety Cal Pers 621.38 EFT Retirement Misc Adj Health Comp 1,087.70 Weekly claims Lane Donovan Golf Ptr 20,780.28 Payroll Transfer Cal Pers 455,296.97 EFT Health Employment Development 3,585.65 State Taxes Employment Development 45,419.54 State Taxes IRS 220,792.21 Federal Taxes Health Comp 807.63 Weekly claims Workers Comp Activity 22,040.55 SCRMA checks issued 1,193,429.69 DATE OF RATIFICATION: 05/21113 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: G City asurer Date 1,193,429.69 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 223 P: \City Treasurer \Wire Transfers\2013\2nd Qtr 2013 \Wire Transfers 5 -9 -13 Director of R ance Date City Mana Date 1,193,429.69 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 223 P: \City Treasurer \Wire Transfers\2013\2nd Qtr 2013 \Wire Transfers 5 -9 -13 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 23, 2013 — 7:30 PM CALL TO ORDER — Mayor Jacobson at 7:30 PM ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mayor Jacobson stated that Council would be meeting in Closed Session pursuant to the items listed on the agenda. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: None CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code RRA956.9(a) -1- matter a 11-i Willmore vs. City of El Segundo, et al., LASC Case No. BC485025 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter MINUTES OF THE SPECIAL CITY COUNCIL MEETING 2 APRIL 23, 2013 PAGE NO. 1 224 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) Council moved to Open Session. OPEN SESSION — COMMENCED AT 8:08 PM. No reportable business per Mark Hensley, City Attorney. SPECIAL MATTERS (UNFINISHED BUSINESS) 1. Approval of a Tax Resolution Agreement (TRA) and approval of an Amendment to Administrative Agreement regarding Gas Tax collection with Chevron USA (Fiscal Impact: Estimated - $128 million net new revenue over the next 15 years ($104 million estimated General Fund revenue and $24 million estimated Water Fund revenue)) Recommendation — 1) Approve the Tax Resolution Agreement and Amendment to the Administrative Agreement regarding Gas Tax collection with Chevron USA; Alternatively, discuss and take other action related to this item. Greg Carpenter, City Manager, gave a report. Mr. Semancik, Chevron El Segundo General Manager, spoke in favor of supporting the Proposal presented tonight. Mr. Semancik also thanked the staff and City leadership for working with Chevron El Segundo on this matter. Council discussion Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Mayor Pro Tem Fuentes, SECONDED by Council Member Fellhauer to approve the Tax Resolution Agreement No. 4417 and Amendment to the Administrative Agreement No. 2323A regarding Gas Tax collection with Chevron USA. MOTION PASSED BY VOICE VOTE. 4/1 Mayor Jacobson, Mayor Pro Tern Fuentes, Council MINUTES OF THE SPECIAL CITY COUNCIL MEETING APRIL 23, 2013 PAGE NO. 2 225 Member Fisher and Council Member Fellhauer vote_ d Yes and Council Member Atkinson voted No on the motion. CLOSED SESSION — None ADJOURNMENT at 8:19 PM Tracy Weaver, City Clerk MINUTES OF THE SPECIAL CITY COUNCIL MEETING APRIL 23, 2013 PAGE NO. 3 I*Zl SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL THURSDAY, APRIL 30, 2013 El Segundo Public Library 111 W. Mariposa Avenue, El Segundo, CA 90245 7:30 a.m. 7:30 A.M. SESSION CALL TO ORDER — Mayor Jacobson at 7:32 a.m. ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by fine of $250. Dr. Geoff Yantz spoke on the state of Education in California, the Wiseburn parcel tax, and encouraged the Council to work in collaboration with the district in continuing with the districts outstanding educational record. SPECIAL ORDERS OF BUSINESS: 1. Consideration and possible action regarding a strategic planning workshop resulting in Citv Council Guidance to staff for preparing the Fiscal Year 2013 -2014 Preliminary Riidget. Staff will present a brief overview of policy issues, challenges /limitations, goals and strategies associated with preparation and planning of the fiscal year budget including, without limitation, the following matters: a. Introduction — Greg Carpenter, City Manager, gave a brief overview of the process for today's meeting. b. Yearend FY 2011 -2012. c. Midyear FY 2012 -2013 — Deborah Cullen, Finance Director, presented the Midyear report. d. Guiding Principles — Greg Carpenter, City Manager gave an overview of the Guiding Principles. Each Department head spoke on the principles and how it pertains to their departments. i. Focus on Community and Customer Service ii. Excellent Public Safety iii. Quality Workforce — Greg Carpenter, City Manager, gave a brief overview of the challenges for FY 2013 -2014 for the City's workforce. 227 iv. Financial Stability — Deborah Cullen, Finance Manager gave a presentation concerning the City's Financial Stability. v. Economic Development Council recessed at 8:45 AM Resumed meeting at 9 :00 AM — All Council Members present e. Assumptions for Preliminary Budget — Deborah Cullen, Finance Manager, gave a presentation on Revenue Assumptions Compared to FY 2013 Yearend Estimates. f. Three year forecast — Deborah Cullen, Finance Director, gave a presentation. g. Recommendations /Priorities — Council discussion. h. Next Meeting Date — tentative date June 27, 2013. Council provided preliminary direction to staff regarding recommended Strategic Plan for the FY 2013 -2014 Budget. Council asked Finance to prepare a cost of doing business analysis, refine the Action Items at the one (1) year level, fund immediately the Fire Station Bay Doors repair, City Hall and Senior Housing roofing and the installation of the Seismic Early Warning System and lastly, Council would like an analysis of proposed Personnel changes. ADJOURNMENT at 10:22 AM Tracy Weaver, City Clerk 228 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, May 7, 2013 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Jacobson at 5:00 PM ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mayor Jacobson announced that Council would be meeting in closed session pursuant of the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -4- matter 1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 2. Carson vs. City of El Segundo, WCAB Case Nos. 6821502 3. O'Connor vs. City of El Segundo, WCAB No. 8611649 4. City of Los Angeles vs. Pacific Bell Telephone Company, el al., LASC Case No. BC414272 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2013 PAGE NO. 1 229 Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matter 1. Public Employee Performance Evaluation Title: City Manager 2. Public Employee Performance Evaluation Title: City Attorney APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1- matters Lease of City Owned Property (Price and Terms): Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda Boulevard (Assessor Parcel Number: 4138 - 014 -913). City's Negotiator: Greg Carpenter, City Manager Potential Lessee /Negotiating Party: Centercal Properties, Inc. Recessed at 6:55 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2013 PAGE NO. 2 230 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, May 7, 2013 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Jacobson at 7:01 PM INVOCATION — John Svendsen, Pastor, First Baptist Church PLEDGE OF ALLEGIANCE — Council Member Fisher PRESENTATIONS Proclamation read by Council Member Fellhauer and received by Fire Chief Kevin Smith proclaiming Saturday, May 11, 2013, as EL SEGUNDO FIRE SERVICE DAY and inviting the community to participate in the Open House from 10:00 a.m. to 2:00 p.m. ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mr. Tony Mendez, resident, spoke on behalf of El Segundo's Farmer Market and the need for more advertising. Mr. Mendez is concerned that the City was caught unaware that Raytheon was downsizing. Mr. Mendez is also concerned about the DAZ Company. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2013 PAGE NO. 3 231 MOTION by Mayor Pro Tem Fuentes, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approved Warrant Numbers 2592112 - 2592489 on register No. 14 in the total amount of $3,656,380.02 and Wire Transfers from 3/29/13 through 4/25/13 in the total amount of $3,686,369.00. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Approved Special City Council Meeting Minutes of April 10, 2013 and Regular City Council Meeting Minutes of April 16, 2013. 3. Accepted as complete the Rehabilitation of Aviation Blvd. from 116th Street to Rosecrans Avenue and authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No.: PW 12 -02. (Fiscal Impact: $959,109.00) 4. Authorized the transfer of $6,500.00 from the Economic Uncertainty Fund to pay for additional contract costs and accepted as complete the Masonry Building for the Water Department's Telemetry System located at 2161 E. El Segundo Blvd., and authorized the Public Works Director, or designee, to record a Notice of Completion. Project No.: PW 12 -04 (Fiscal Impact: $117,686.00) 5. Authorized the City Manager to enter Agreement No. 4418, in a form approved by the City Attorney, to join the California Water/Wastewater Agency Response Network (CaIWARN). (Fiscal Impact: $0) MOTION by Council Member Fisher, SECONDED by Council Member Atkinson to approve the Consent Agenda items 1, 2, 3, 4 and 5. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 7, 2013 PAGE NO. 4 232