2011 SEP 06 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 6, 2011 — 5:00 P.M.
Next Resolution # 4731
Next Ordinance # 1464
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et se q.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matters
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. NSA Construction vs. City of El Segundo, LASC Case No. BC438182
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1-
1. Wyle Laboratories, Inc.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
2. Wiseburn School District
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matter
Employee Evaluation
Position: City Manager
2. Employee Evaluation
Position: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -5-
matters
1. Represented Group: Police Support Services Employees Association (PSSEA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
L'U4
2. Represented Group: City Employees Association (CEA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
3. Represented Group: Firefighters Association (FFA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
4. Represented Group: Police Officers Association (POA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
5. Represented Group: Police Managers Association (PMA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
3 00
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 6, 2011 - 7:00 P.M.
Next Resolution # 4731
Next Ordinance # 1464
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION —
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Bill Fisher
4 00,.
PRESENTATIONS
(a) Proclamation — "National Preparedness Month ", to encouraging all citizens and
businesses to develop an emergency preparedness plan.
(b) Proclamation — Pledge to clean our communities by protecting and conserving
natural resources and improving our communities quality of life.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open a Public Hearing regarding the
presentation of the Fiscal Year 2011 -2012 Preliminary Budget, including
discussion and possible direction regarding all city revenues and
expenditures. (Fiscal Impact: General Fund Revenues of $52.6 million,
Expenditures of $52.6 million)
Recommendation - (1) Open Public Hearing; (2) Staff presentation of the 2011-
2012 Preliminary Budget and Council direction to staff regarding all City
revenues and expenditures (includes potential discussion and direction relating
to all City Department revenues and expenditures); (3) Continue the Public
Hearing to September 20, 2011; (4) Schedule the budget adoption for the
September 20, 2011 meeting; (5) Alternatively discuss and take other action
related to this item.
5 000
C. UNFINISHED BUSINESS
2. Consideration and possible action to provide municipal trash collection
services to condominium and stock cooperative parcels with four or fewer
units (Fiscal Impact: $7,600.00)
Recommendation - (1) Determine whether to provide municipal trash collection
services to condominium and stock cooperative parcels with four or fewer units;
or; (2) Alternatively discuss and provide other direction related to this action.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action to receive and file the Annual Report of
the Capital Improvement Program Advisory Committee ( CIPAC). Oral
presentation will be made by CIPAC Chairman Crista Binder. (Fiscal
Impact: None)
Recommendation - (1) Receive and file the Annual Report of CIPAC and receive
the oral presentation; or; (2) Alternatively, discuss and take other action related
to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4. Warrant Numbers 2583713 to 2584023 on Register No. 22 in the total
amount of $2,880,296.46 and Wire Transfers from 08/04/11 through 08/25/11
in the total amount of $2,855,656.60.
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
5. Regular City Council Meeting Minutes of August 16, 2011.
Recommendation — Approval.
6. Consideration and possible action regarding a request for Community
Challenge Grant funds from the Department of Housing and Urban
Development for the purposes of updating the General Plan and Zoning
Regulations. (Fiscal Impact: grant award of $640,000 with $160,000
commitment of City matching funds
Recommendation - (1) Authorize the submittal of the grant application and the
commitment of $160,000 in matching funds and in -kind staff time, and /or; (2)
Alternatively, discuss and take other possible action related to this item.
6 CUB
7. Consideration and possible action regarding a thirty (30) day provisional
appointment extension for the position of Interim Battalion Chief.
(Fiscal Impact: None)
Recommendation - (1) Approve the thirty (30) day provisional appointment
extension for the position of Interim Battalion Chief; (2) Alternatively, discuss and
take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes —
Council Member Brann —
Council Member Jacobson —
Mayor Pro Tern Fisher —
Mayor Busch —
7 0 0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
NAME:OOA
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WHEREAS, "National Preparedness Month creates an important opportunity for every
resident of the City of El Segundo to prepare their homes, businesses, and
communities for any type of emergency including natural disasters and potential
terrorist attacks; and
WHEREAS, investing in the preparedness of ourselves, our families, businesses and
communities can reduce fatalities and economic devastation in our communities
and in our nation; and
WHEREAS, the Federal Emergency Management Agency's Ready Campaign, Citizen Corps
and other federal, state, local, tribal, territorial, private and volunteer agencies
are working to increase public activities in preparing for emergencies and to
educate individuals on how to take action; and
WHEREAS, emergency preparedness is the responsibility of every citizen of the City of El
Segundo and all citizens are urged to make preparedness a priority and work
together, as a team, to ensure that individuals, families and communities are
prepared for disasters and emergencies of any type; and
WHEREAS, all citizens of the City of El Segundo are encouraged to participate in citizen
preparedness activities and asked to review the Ready campaign's website at
Ready.gov and become more prepared.
NOW, THEREFORE, on this 6th day of September, 2011, the Mayor and Members of the City
Council of the City of El Segundo, California, hereby proclaim September 2011 as National
Preparedness Month and encourages all citizens and businesses to develop their own
emergency preparedness plan, and work together toward creating a more prepared society.
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WHEREAS, the City of El Segundo recognizes the importance of protecting and conserving natural resources
and strives to improve the quality of life in our communities by promoting conscientious living habits
that will bring about a cleaner, safer, and healthier environment; and
WHEREAS, the City of El Segundo has developed many positive and successful waste reduction programs and
will continue to implement more programs that will further reduce waste and encourage citizens to
recycle even more such as composting, reusing products and materials, and purchasing recycled
products and packaging; and
WHEREAS, by encouraging businesses, nonprofit organizations, schools, and individuals to take the pledge to
clean and sustain our communities, we can further promote an environmentally sound and
wholesome way of life; and
WHEREAS, community leaders can help "close the recycling loop' by informing residents about the importance
of buying recycled products; they can also aid in this effort by promoting the benefits of recycling
investments for businesses; and
WHEREAS, it is important for all City of El Segundo citizens to actively participate in resource conservation and
environmental protection efforts.
NOW, THEREFORE, on this 6th day of September, 2011, the Mayor and Members of the City Council of the City of
El Segundo, California, hereby take the Pledge to clean our communities by:
• Thinking about how we impact the environment at home, school, work, and in our community and looking
for creative ways to lessen these impacts;
• Working with others in our community and surrounding areas to make our City and County leaders in
environmental stewardship;
• Leading by example in our communities;
• Encouraging residents to continue to reduce, reuse, recycle and rethink at home and at work;
• Providing residents and businesses the tools to make recycling easy,
• Encouraging residents to find out about all the materials they can recycle in their communities;
• Encouraging residents to contact elected officials in support of community and regional recycling efforts;
and
• Encouraging City residents to visit the CleanLA.com website, take the Pledge to Clean LA, and learn more
about what they can do for the environment and our communities.
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 6, 2011
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to open a Public Hearing regarding the presentation of
the Fiscal Year 2011 -2012 Preliminary Budget, including discussion and possible
direction regarding all city revenues and expenditures. (Fiscal Impact: General Fund
Revenues of $52.6 million, Expenditures of $52.6 million)
RECOMMENDED COUNCIL ACTION:
(1) Open Public Hearing
(2) Staff presentation of the 2011 -2012 Preliminary Budget and Council direction to staff
regarding all City revenues and expenditures (includes potential discussion and direction
relating to all City Department revenues and expenditures)
(3) Continue the Public Hearing to September 20, 2011;
(4) Schedule the budget adoption for the September 20, 2011 meeting;
(5) Alternatively discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
1. FY 2011 -2012 Preliminary Budget Summary (to be presented at Council Meeting)
FISCAL IMPACT: Revenues of $52.6 million, Expenditures of $52.6 million
Amount Budgeted: $52.6 million
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
Preliminary FY 2011 -2012 Budget
On August 31, 2011 at the City's 2nd Strategic Planning Session staff presented the summary of
the proposed FY 2011 -2012 Preliminary General Fund Budget for revenues and expenditures
and obtained direction from Council on structurally balancing the budget. Due to the timing of
the Strategic Planning Sessions, tonight staff is presenting to Council and the public the Citywide
revenues and expenditures summary with supporting documentation for the FY 2011 -2012
Preliminary Budget.
1
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 6, 2011
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to provide municipal trash collection services to
condominium and stock cooperative parcels with four or fewer units. (Fiscal Impact:
$7,600.00)
RECOMMENDED COUNCIL ACTION:
1. Determine whether to provide municipal trash collection services to condominium
and stock cooperative parcels with four or fewer units; or
2. Alternatively discuss and provide other direction related to this action.
ATTACHED SUPPORTING DOCUMENTS:
MIST
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $482,350.00
Additional Appropriation: Yes $7,600.00
Account Number(s): 001- 400 - 4206 -6206
ORIGINATED BY: Stephanie Katsouleas, Public Works DirectoA____
REVIEWED BY: Mark Hensley, City Attorney
APPROVED BY: Doug Willmore, City Manager 1 I/
BACKGROUND AND DISCUSSION:
On February 1, 2011, City Council approved a resolution to continue providing trash collection
services to residential parcels with four or fewer units under the upcoming, new, waste hauling
contract, effectively expanding the intent of the City's Municipal Code from serving only 1 -2
unit parcels to also including 3 -4 unit parcels. However, no discussion was held regarding
expanding the types of parcels that would qualify for City service. El Segundo's Municipal Code
(ESMC), Section 5 -2 -2, states that "The City shall collect and dispose of residential and
miscellaneous refuse from every residential unit within the City at least once per week..." and
defines residential units as "single- family and two - family unit residences, not including
condominiums or stock - cooperatives."
Therefore, in the Residential Waste Hauling bid package released, staff included only the
specific addresses of those types of residential units covered under ESMC 5 -2 -2, thus excluding
condominium owners and stock cooperatives such as town homes from the list of eligible
parcels. Once the successful waste hauling contractor was selected and approved by Council on
August 2, 2011, staff sent out letters to all non - qualifying residential parcel owners notifying
them that if they were currently using the City's free service, effective November 1, 2011, they
U1
would need to arrange and pay for their own waste hauling service. In response to that letter,
many condo and town home owners residing on parcels with four or fewer units have called to
express frustration that they will no longer receive the City's free trash service and effectively
consider themselves as similar to any other type of parcel with four units or less.
Because condominium and stock cooperatives are not covered under ESMC 5 -2 -2 regardless of
the number of units on each parcel, staff is seeking clarification from City Council on whether or
not to include them in the upcoming waste hauling contract. The impact of including up to 68
additional service addresses would be approximately $7,600.00 annually, or $53,200 over the life
of the seven -year contract. Approval would require an adjustment to the waste hauling contract
amount approved by Council on August 2, 2011 and would become part of next year's approved
operating budget. Please note that not all 68 services addresses would necessarily choose to
receive the City's free service as participation requires the use of manual bins in lieu of cubic
yard containers. An audit of the 68 services addresses has not been conducted to anticipate
which parcels would likely participate at this time. Should City Council decide to include these
parcels, staff will send out addendum letters confirming their eligibility and the criteria that must
be met to participate.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 6, 2011
AGENDA STATEMENTAGENDA HEADING: Reports of Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the Annual Report of the Capital
Improvement Program Advisory Committee (CIPAC). Oral presentation will be made by
CIPAC Chairman Crista Binder. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file the Annual Report of CIPAC and receive the oral presentation; or.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
CIPAC Recommendations For FY 2011 -12 (Annual Report)
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): N/A �L�
ORIGINATED BY: Stephanie Katsouleas, Public Works Director`(
REVIEWED BY:
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
The Capital Improvement Advisory Committee (CIPAC) is a five - member committee appointed
by City Council to evaluate and recommend projects to be funded under the City's annual
Capital Improvement Program. This year in July, the Committee reviewed and recommended
five projects for funding through enterprise funds and Measure R, Gas Tax and Proposition C
local returns received annually. The total funding available for projects from all sources totaled
$1,225,000. The Committee also held a Public Input Workshop to receive input regarding
capital projects supported by and /or desired from the community, but none was received.
The attached annual report provides a summary detail of all five projects recommended for
funding this year by CIPAC. Please note that no general funds were allocated to the Capital
Improvement Program this year. CIPAC recommends that the City Council receive and file this
report approving the projects recommended for FY 2011 -12.
U14
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
RECOMMENDATIONS FOR
FISCAL YEAR 2011 -2012
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
Chairman:
Committee Member:
Committee Member:
Committee Member:
Committee Member:
1
Crista Binder
Chris Powell
A.J. Paz
David Atkinson
Scott Houston
Ole
CIPAC Annual Report
For FY 2011 -2012 CIP
TABLE OF CONTENTS
Transmittal Memo to Mayor and City Council Members ...........................2
Capital Improvement Program Overview ...................... ..............................3
2011/12 CIPAC .............................................................. ..............................3
FundingSources ............................................................ ..............................4
Project Evaluations and Scoring Criteria ....................... ..............................5
10 -Year Plan Purpose .................................................... ..............................6
Conclusion..................................................................... ..............................6
Capital Improvement Project Recommendations for FY 2011 -2012 ..........7
APPENDIX I: Project Summary Sheet by Funding Category
APPENDIX II: Project Detail Sheets
0 1F
Capital Improvement Program
Advisory Committee
Chairman:
Committee Members:
CIPAC Annual Report
For FY 2011 -2012 CI P
DATE: September 6, 2011
TO: Honorable Mayor and City Council Members
FROM: The Capital Improvement Program Advisory Committee (CIPAC)
SUBJECT: Capital Improvement Project Recommendations for FY 2011/12
Crista Binder
Chris Powell
A.J. Paz
David Atkinson
Scott Houston
The City of El Segundo is a charming, 5.46 square mile beach community with a dynamic mix of
residential and business districts. With a daytime workforce population exceeding 70,000 and a
nighttime residential population of approximately 16,650, the City is committed to maintaining
the vital infrastructure needed to support this world -class community.
In order to maintain and grow economic development in our region as well as to continue to
provide outstanding public services, it is critical that El Segundo continue to invest in streets,
sewers, water distribution, street lighting, and emergency services. Such investment also directly
benefits the quality of life of our residents through beautiful parks, youth and senior community
activities, downtown revitalization and high property values. In order to continue providing
exceptional services, it is projected that nearly $87 million will be needed over the next decade
to adequately maintain current facilities, provide new infrastructure where needed, implement
new technologies for the health and welfare of local citizens, and prepare for a major disaster.
Annually, these goals can be achieved through implementation of capital projects identified and
recommended by staff and the Capital Improvement Program Advisory Committee (CIPAC) and
approved by City Council.
However, the current economy poses additional challenges to capital improvement projects
(CIP) due to the financial constraints facing the City. Most notably, General Fund revenues used
to support CIPs not typically funded through other grant sources, propositions and local returns
have been greatly reduced over the past two years. This in turn has impacted our ability to
support and implement community -based recreation projects, perform unfunded building repairs
and conduct local street improvements.
2
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OVERVIEW
The Capital Improvement Program Advisory Committee (CIPAC)
is comprised of five members appointed by City Council to four -
year terms. Each year, the committee convenes to review and rank
capital projects put forward by both staff and the community
through a public input process. The dynamic and well - developed
ranking system used considers several factors and benefits which
are described on page 5. The ranking system also incorporates the
goals established in the Land Use Planning section of the General
Plan.
General Plan: Land Use Element
Goals
LU1: Maintain El Segundo's "Small Town"
Atmosphere
LU2: Preservation and Enhancement of El
Segundo's Cultural and Historical
Resources
LU3: Proper Distribution of Residential Land
Uses
LU4: Provision of a Stable Tax Base for El
Segundo Through Commercial Uses
LU5: Attraction of Clean and Beneficial
Industrial Uses
LU6: Maintenance of Parks and Recreation
Facilities
Once rankings are assigned, funding is then
allocated to the highest ranking projects based on
several considerations, which include:
• The source of funding (propositions,
general fund, grants, enterprise fund, etc.);
• Whether the particular funding source has
limitations and/or restrictions on the type of
project that can be funded;
• Whether other sources of matching funds
have already been secured;
• Whether the project needs partial or full
funding to be carried out; and
• Whether the project was carried over from
previous years, etc.
However, because no General Fund monies were
available to award this year, the ranking system
was not utilized. Instead, City staff brought
forward and the CIPAC reviewed and approved
only those highest priority projects eligible through grant, enterprise and proposition funding
sources. This final list of recommended projects was presented to the Planning Commission in
August for verification of conformance with the City's General Plan and is now being forwarded
to City Council as part of the 2011 -12 fiscal budget.
2010/11 CIPAC
This year, five (5) projects worth a combined total of $1,225,000
were submitted to and reviewed by CIPAC for funding
consideration. The available funding pool for these projects is
$1,225,000, which is similar to the funding amount available last
year but significantly less than in previous years. CIPAC
recommended that all five projects receive full funding. No other
W
FUNDING SOURCES
CIPAC Annual Report
For FY 2011 -2012 CIP
projects were considered and no projects received only partial
funding this year.
Available funding sources for the FY 2011/12 Capital
Improvement Program (CIP) include the Water Fund, Sewer Fund,
Measure R, Proposition C and Gas Tax, for a total of $1,225,000.
Unlike previous years, no funds were allocated this year from the
General Fund, Proposition 113, California Community Block Grant
and Proposition 42. A summary of the estimated funding sources is
as follows:
Water Fund
$250,000
Sewer Fund
$250,000
Measure R
$280,000
Proposition C
$120,000
Gas Tax
$325,000
Total
$1,225,000
Water and Sewer Fund
Sewer rates increase annually according to the 2004
recommendations of the Wastewater Rate Study Task Force and
the 2006 Proposition 218 protest ballot process.
Water rates increase annually or semiannually according to the
pass through rates set by the West Basin Water District. The pass
through rate structure was approved by voters following a 2009
Proposition 218 protest ballot process. Of the five projects
considered, CIPAC recommended that one project utilize both
sewer and water enterprise funds for implementation of a new
automated water meter reading system for commercial and
industrial potable water customers.
Measure R Local Return
In November, 2008, voters in Los Angeles County approved a' /2-
cent sales tax to help meet Los Angeles County's transportation
needs. Measure R Local Return funds can be used for qualifying
transportation purposes, which include local street rehabilitation,
bike lanes, street widening projects, etc. Of the five projects
considered for funding, CIPAC recommended that one project
utilize Measure R Local Return funds for local street pavement
rehabilitation.
4 019
CIPAC Annual Report
For FY 2011 -2012 CIP
Proposition C
Proposition C Local Return Funds are earmarked for qualifying
transit related improvements for roadways carrying fixed transit
routes. In November 6, 1990, the Los Angeles County
Transportation Commission measure increased the sales tax in the
county by one half cent to fund transit projects and buses. Of the
funds generated, 20% is returned to local jurisdictions for eligible
transit, para- transit and other related services. These Prop C funds
are distributed to municipalities on a per capita basis. The City
uses a portion of its Prop C local return for arterial street
improvements. Of the five projects considered, CIPAC
recommended that one project utilize Prop C funding for arterial
street rehabilitation.
Gas Tax
The State Gas Tax local return has traditionally been used for
residential street, curb, gutter and sidewalk maintenance in El
Segundo. This tax is collected at the pump as a surcharge on
gasoline purchases. Currently in California, consumers pay
$0.36 /gallon surcharge on gasoline and $0.18 /per gallon surcharge
on diesel. Of the five projects considered, CIPAC recommended
that two projects utilize Gas Tax funding, which include: 1) the
City's annual curb and sidewalk repairs and replacement program
and 2) slurry sealing streets in the southeast quadrant of the City.
PROJECT EVALUATION and
SCORING CRITERIA
This year CIPAC met only once, on July 20, 2011, to discuss and
consider the projects put forward for consideration. This meeting
also included the advertised Public Input Workshop. However, no
public input was received on the projects proposed and no new
projects were put forward by anyone from the community. Also,
because no General Funds were available, no competing projects
were presented. Therefore the criteria used to score and rank each
project were not used. Rather, CIPAC reviewed and discussed
only those projects brought forward by staff that were identified as
either the highest priority within each eligible funding category or
part of an annual rehab program according to the City's street
maintenance schedule (e.g., slurry seal). Scoring criteria included:
➢ Health and Safety (0 -10 points): Degree to which the
improvement would mitigate harm to the community
(catastrophic, personal injury, property).
0 �210
CIPAC Annual Report
For FY 2011 -2012 CI P
➢ System Condition (0 -5 points): Degree to which improvement
maintains the useful life of the system (sidewalks, streets,
sewer, water, storm drain, and communications).
➢ Return on Investment (0 -5 points): Degree to which
improvement results in savings, efficiencies or mitigates
significant future costs.
➢ Joint Agreement /Legal Requirement (0 -5 points): Degree to
which the City is required to implement the project by law.
➢ Coordination Opportunity (0 -5 points): Degree to which
improvement can be completed with another project to
generate savings or efficiencies in the use of time, labor and
materials.
➢ Community Interest (0 -5 points): This score is used when the
project is given special consideration based upon substantial
community interest where the other project categories do not
apply. The project will include a community impact statement
to justify the project score.
10 -YEAR PLAN PURPOSE
CONCLUSION
In 2007, the CIPAC Committee recommended and the City
Council adopted a 10 -Year, $87 million Infrastructure and
Maintenance Program. However, the extent of and cost associated
with those infrastructure needs is not being met given the current
budget crisis. As the City's infrastructure continues to age and
deteriorate, operational costs will undoubtedly increase as efforts
are redirected to repairing system failures rather than maintaining
the system before failures occur. Significant capital will still be
required to effectively maintain the system in serviceable condition
in addition to responding to unanticipated system failures. Long
term financial planning is critical if we are to meet our
maintenance objectives. Methods such as bond issues, user fees,
direct borrowing, pay as you go, etc. can and ultimately should be
considered.
CIPAC has completed its evaluation of all proposed capital
improvement projects and respectfully submits its list of
recommended projects to be included in the FY 2011 -2012 Capital
Improvement Program (CIP). The Committee recommends that
City Council adopt the FY 2011 -2012 CIP projects identified in
this report to be funded with Sewer and Water Enterprise, Measure
R, Proposition C funds and Gas Tax funds.
1,-0
6 4-i
CIPAC Annual Report
For FY 2011 -2012 CIP
2011 -12 CIPAC PROJECT RECOMMENDATIONS
The following table summarizes CIPAC's recommendations for
funding for FY 2011 -12.
1. $500,000 Water Meter Conversion
This project will convert approximately 400 commercial and
industrial water meters from a manual reading system to an
automatic, drive -by reading system, saving significant staff
resources.
2. $280,000 Local Street Rehabilitation
This project will rehabilitate local streets in El Segundo according to
pavement condition index scoring criteria, targeting the streets with
the lowest scores and most critical need for upgrade. This year,
several streets in the Smokey Hollow area will be rehabilitated if bond
funding is secured for Center Street. Otherwise, Center St. will take
priority.
3. $120,000 Arterial Street Rehabilitation Program
This project will rehabilitate arterial streets in El Segundo according
to pavement condition index scoring criteria, targeting the streets with
the lowest scores and most critical need for upgrade. This year, funds
will be allocated to initiate design plans for the rehabilitation of El
Segundo Blvd. between Whiting St. and Sepulveda Blvd.
4. $100,000 Curb and Sidewalk Replacement Citywide
This project will replace sidewalks and curbs damaged by tree roots
at various locations throughout the city.
$225,000 Annual Slurry Seal Program
This project will implement the City's annual Slurry Seal program,
which is implemented according the City's 5 -year cycle. This year,
the southeast quadrant of the City will be slurry sealed.
$1,225,000 Total Funding
�n
7 4;
APPENDIX I
Project Summary Sheet
By Funding Category
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APPENDIX II
Project Detail Sheets
02
PROJECT TITLE
REQUESTING DEPARTMENT
DESCRIPTION
GENERAL PLAN REFERENCE
Arterial Street Rehabilitation
Public Works
Rehabilitation of El Segundo Blvd from Whiting St. to Sepulveda Blvd.
LU7
JUSTIFICATION
On a biennial basis, Public Works inspects and rates pavements on arterials
and collectors. A Pavement Condition Index (PCI, 0 -100, 100 being best) is
assigned to each street based on pavement condition. Agencies typically
attempt to keep their average PCI above 65, which is considered a minimum
standard. The City's current average PCI rating is 56 which is "fair to good ".
The goal of the program is to increase the condition of streets to a rating of 65.
Once this PCI rating is reached, the Arterial and Collector system can be
maintained though simple lower -cost measures such as slurry sealing. If this
level of investment is not made, the quantity of deferred maintenance will
increase and streets will no longer be candidates for lower cost rehabilitation
strategies.
El Segundo Blvd has needed rehabilitation for some time now. Staff is proposing that the street not only receive new
pavement overlay, but that additional features also be considered like improving ADA access and installing bike lane
features.
CIPAC COMMENTS:
ESTIMATED FUNDS EXPENSES
COST ALLOCATED TO
TO DATE 9/30/11
0
CIPAC SCORE
Score
Proposition C
HS I CS
FY FY FY FY FY
201112 2012/13 2013114 2014/15 2015/16
$280,000.00
RI I K I CO I Cl I TOT
DESCRIPTION
ESTIMATED COST
1. DESIGN
$120,000
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$120,000
All costs shown in current dollars
SIR
PROJECT TITLE
REQUESTING DEPARTMENT
DESCRIPTION
GENERAL PLAN REFERENCE
JUSTIFICATION
Local Street Rehabilitation Project
Public Works
Rehabilitation of local streets according to the greatest need
LU7
In El Segundo, local streets are maintained through spot repair and slurry seal.
As pavement ages, it get less flexible and eventually cracks. Slurry sealing
helps keep water from getting into the cracks and damaging the subgrade. As
environmental cracks enlarge, slurry sealing is less effective. A fresh wearing
surface of conventional or rubberized asphalt is required from time to time.
Throughout the industry it is generally accepted that streets can go about 30
years between overlays. Virtually all the City's local streets are much older
than 30years and there is no record that any local street has been overlaid.
Cracking and alligatoring are evident on most streets. The local street overlay
program proposed will mill and overlay 5% of local streets or about 1.2 miles
per year annually. This will provide a new wearing surface on all local streets in twenty years
the program can be reduced to overlaying on a 30 -year cycle.
Center Street: Mariposa to Imperial
Center Street: El Segundo to Grand
Nevada: El Segundo to Grand
Illinois: El Segundo to Franklin
Penn: Franklin to Grand
CIPAC COMMENTS:
ESTIMATED FUNDS EXPENSES FY FY
COST ALLOCATED TO 201/12 2012113
TO DATE 9/30/11
0 $280,000.00
CIPAC SCORE
Score
Measure R Local Retur
HS I CS I RI I JL I CO I CI
. After this goal is met,
FY FY FY
2013/14 2014115 2015/16
=TOT
All costs shown in current dollars
C; 2 7
DESCRIPTION
ESTIMATED COST
i
1. DESIGN
2. CONSTRUCTION
$250,000.00
3. MANAGEMENT /INSPECTION
$10,000.00
4. CONTINGENCIES
$20,000.00
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$280,000.00
All costs shown in current dollars
C; 2 7
PROJECT TITLE
Water Meter Conversion
REQUESTING DEPARTMENT Public Works
ial Water Meters to Automatic Meter Read (AMR) System
DESCRIPTION Conversion of Commerc
GENERAL PLAN REFERENCE LU7
JUSTIFICATION
El Segundo's Water Department reads approximately 5000
meters on a monthly or bi- monthly cycle. While the
overwhelming majority of them are residential meters, residential
use accounts for only about 25% of the City's water consumption.
The other 75% of water consumed is by the City's —400
commercial and industrial accounts.
City staff spends approximately 10 -12 man -days to read the
4000+ residential meters, while over the same bi- monthly
duration, staff spends 6 -7 man -days to read the —400 commercial
and industrial meters. Clearly it is much more labor intensive to
the non - residential sector. This is primarily due to the placement of the meters and their proximity to each other. Using
an Automatic Meter Reading system would take staff approximately 3 -4 hours instead of 6 -7 days to read non-
residential meters. Additionally, although both manual and automatic meters are highly accurate, manual meters only
have the capability to register the analog reading as the water flows through it. They do not have the capability to store
data, detect leaks or assess demand trends. An AMR system would keep daily (or even hourly) records of a
customer's water use and have be able to provide warnings of water leaks. Most systems can also be set to
automatically flag accounts with unusual use through its software alerts for further investigation by staff.
CIPAC COMMENTS
ESTIMATED FUNDS EXPENSES
COST ALLOCATED TO
TO DATE 9130/11
CIPAC SCORE
Score HS CS
$250,000 Water Enterprise Fund
$250,000 Sewer Enterprise Fund
All costs shown in current dollars
FY FY FY FY FY
201/12 2012113 2013/14 2014/15 2015/16
$500,000.00
RI I JL I CO I Cl I TOT
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Equipment Purchase $500,000.00
TOTAL
PROJECT TITLE
REQUESTING DEPARTMENT
DESCRIPTION
GENERAL PLAN REFERENCE
Slurry Seal
Public Works
Pavement Slurry Sealing According to Regular Slurry Schedule
LU7
JUSTIFICATION
Application of a thin coating of asphalt slurry seal over existing pavement can
significantly prolong the life and help maintain the quality of our roads. It is a
preventive maintenance effort that prevents moisture intrusion and subsequent
pavement deterioration, which would result in a more expensive rehabilitation
at later date if not mitigated.
Approximately one -fifth (1/5) of the streets are proposed to be slurry sealed
annually under an established five -year cycle over a seven year period (two
years dormant). The past two years, no slurry work has been performed and
thus it is now time to reinitiate the annual cycle.
Streets within the southeast
City in
residential area bounded by
be slurry sealed this year.
Avenue, Sheldon Street, El
Se
Segundo Boulevard and p
CIPAC COMMENTS
ESTIMATED
COST
FUNDS
ALLOCATED
TO DATE
EXPENSES
TO
9/30/11
FY
201/12
FY
2012/13
FY
2013/14
FY
2014/15
FY
2015/16
0
HS
Score
SC
$225,000.00
RI JL CO C I TOT
CIPAC SCORE
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
Gasoline Tax Fund
1.
2.
3.
4.
DESIGN
CONSTRUCTION
MANAGEMENT /INSPECTION
CONTINGENCIES
1,000.00
$
$200,000.00
$10,000.00
$14,000.00
5. OTHER (LIST) Soils Engineer Rep.
TOTAL 1 $225,000.00
All costs shown in current dollars
PROJECT TITLE
Annual Curb and Sidewalk Repair Citywide
REQUESTING DEPARTMENT
Public Works
DESCRIPTION
Repair of City sidewalks and curbs according to the greatest need
GENERAL PLAN REFERENCE LU7
JUSTIFICATION
Curb and sidewalk are displaced by tree roots and other causes
creating potential trip hazards. Locations for curb and sidewalk
requiring repair are generated throughout the year by field
surveys from the Street Maintenance Division and requests from
residents. Each year the amount of work identified for repair
exceeds the funding allocated. Additional funding would enable
the Street Maintenance Division to reduce the backlog of
resident's requests and City surveys. It is estimated that every
20 years 10% of a street's concrete curbs and sidewalk must be
replaced. This results in approximately $185,000 of concrete
work needed annually.
CIPAC COMMENTS
ESTIMATED
COST
FUNDS
ALLOCATED
TO DATE
EXPENSES
TO
9/30/11
FY
201/12
FY
2012/13
FY
2013/14
FY
2014/15
FY
2015/16
$100,000
0
CIPAC SCORE
Score HS CS RI JL CO Cl TOT
DESCRIPTION
ESTIMATED COST
Gasoline Tax Fund 1. DESIGN
2. CONSTRUCTION
$90,000.00
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
$10,000.00
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$100,000.00
All costs shown in current dollars
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/04/11 THROUGH 08/25/11
Date
Payee
Amount
Description
8/4/2011
IRS
221,240.16
Federal Taxes
8/4/2011
Employment Development
48,678.02
State Taxes
8/4/2011
Employment Development
4,438.37
State Taxes
8/5/2011
State of CA EFT
1,047.21
EFT Child support payment
8/5/2011
Nationwide EFT
36,453.29
EFT 457 payment
8/5/2011
UB
4,062.21
PARS payment
8/5/2011
Manufacturers & Traders
21,024.34
457 payment Vantagepoint
8/5/2011
Cal Pers
443,787.69
Health
8/5/2011
UB
4,098.36
PARS payment
8/5/2011
Manufacturers & Traders
21,240.84
457 payment Vantagepoint
8/5/2011
Manufacturers & Traders
192.31
IRA payment Vantagepoint
8/10/2011
West Basin
1,472,113.40
H2O payment
8/10/2011
Cal Pers
33,649.32
EFT Retirement Safety
8/10/2011
Cal Pers
15,611.92
EFT Retirement Misc
8/10/2011
Lane Donovan Golf Ptr
27,066.72
Payroll Transfer
8/18/2011
IRS
221,377.59
Federal Taxes
8/18/2011
Employment Development
49,773.28
State Taxes
8/18/2011
Employment Development
4,378.47
State Taxes
8/19/2011
State of CA EFT
1,047.21
EFT Child support payment
8/19/2011
Nationwide EFT
36,489.20
EFT 457 payment
8/19/2011
UB
4,177.97
PARS payment
8/19/2011
Manufacturers & Traders
21,020.67
457 payment Vantagepoint
8/19/2011
Manufacturers & Traders
192.31
IRA payment Vantagepoint
8/22/2011
La Salle
43,725.00
EFT ABAG
8/24/2011
Unum
319.20
LTD
8/25/2011
Lane Donovan Golf Ptr
22,847.27
Payroll Transfer
8/4- 8/25/11
Workers Comp Activity
95,604.27
SCRMA checks issued
2,855,656.60
DATE OF RATIFICATION: 09/06/11
TOTAL PAYMENTS BY WIRE:
2,855,656.60
Certified as to the accuracy of the wire transfers by:
Deputy City Tr surer Date
b!,b(�8/2-9///
Director of Finance . Date
City Manager
0
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
03�
P: \City Treasurer \Wire Transfers\2011 \Wire 2011 3rd Qtr \Wire Transfers 08- 25.xls
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 16, 2011 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Brann
- Present
Council Member Fuentes
- Present — arrived at 5:02 p.m.
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Busch announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
Council Member Don Brann not participating in the initiation of litigation pursuant to
Government Code §54956.9(c), Wiseburn School District item, on this agenda or on any
future agenda nor has he participated in such item in prior closed sessions.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matters
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
NSA Construction vs. City of El Segundo, LASC Case No. BC438182
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 1
0301"
3J
Wiseburn School District
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matters
Employee Evaluation
Position: City Manager
Employee Evaluation
Position: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-5-
matters
Represented Group: Police Support Services Employees Association (PSSEA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
Represented Group: City Employees Association (CEA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
Represented Group: Firefighters Association (FFA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
Represented Group: Police Officers Association (POA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
Represented Group: Police Managers Association (PMA)
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
Richard Kreisler
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 2 (I 3 4
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 16, 2011 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
PRESENTATIONS
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Brann
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Liz Garnholz, Resident; requested an update on the redistricting of voting districts for
District, State, and Federal representation.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Brann, SECONDED by Council Member Jacobson to read
all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 3
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open a public hearing and receive testimony
to: 1) receive and file the Pool Alternatives Study (2010) regarding site selection
and feasibility for a new aquatics facility; 2) approve Environmental Assessment
No. 836 certifying the Environmental Impact Report (EIR) for the El Segundo
Aquatics Site Feasibility Alternatives Project with a statement of overriding
considerations; and 3) determine that the reservoir structure located at Hilltop
Park is not a local cultural resource. Applicant: City of El Segundo. (Fiscal
Impact: N /A)
Mayor Busch stated that this was the time and place to conduct a public hearing and
receive testimony to: 1) receive and file the Pool Alternatives Study (2010) regarding
site selection and feasibility for a new aquatics facility; 2) approve Environmental
Assessment No. 836 certifying the Environmental Impact Report (EIR) for the El
Segundo Aquatics Site Feasibility Alternatives Project with a statement of overriding
considerations; and 3) determine that the reservoir structure located at Hilltop Park is
not a local cultural resource. Applicant: City of El Segundo.
City Clerk Mortesen stated that proper notice had been given in a timely manner and
that three written communications had been received in the City Clerk's Office. Council
has been copied.
Greg Carpenter, Planning and Building Safety Director, Bob Cummings, Recreation and
Parks Directors both gave a report.
Ron Swanson, Resident; spoke in favor of building a new pool and he prefers the Urho
Sarri (Richmond Street School) site.
Michael Hammond, Resident; spoke against the Hilltop site and resulting traffic.
Father Alexis Smith, Pastor of St. Andrews Church; spoke in favor of a new pool and
the Plunge is a community asset. He felt the Plunge site is maxed out and does not
have enough support area for the traffic.
Rebecca Crane Okada; Resident; spoke against the Hilltop site and concerns about
parking.
Resident; spoke about the Imperial site and an alternative measure he proposed. He
felt the EIR is flawed and other issues need to be addressed.
Barbara Briney, Resident and member of the aquatic task force; hoped the Council
could advance the EIR so that further studies and plans can be made. This was just the
first step in the process, and planning for the future was necessary.
Rebecca Crane Okada, resident; Feels that the length of the pool needs to be
addressed.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 4
i ;JG
Debby Shrimmer, resident; spoke about the noise impact at the Hilltop site. She also
talked about parking at other sites.
Mike Robbins, Resident; spoke regarding concerns about the pool and who would be
using it.
Michelle Lawson, Resident; spoke about concerns on construction and impact on the
school and students during construction and use.
Joel Okada, Resident; spoke on the Hilltop park site, and does not feel that this is the
best place for a large pool.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4729
A RESOLUTION CERTIFYING A FINAL ENVIRONMENTAL IMPACT REPORT FOR
ENVIRONMENTAL ASSESSMENT NO. 836; ADOPTING A STATEMENT OF
OVERRIDING CONSIDERATIONS FOR THE AQUATICS SITE FEASIBILITY
ALTERNATIVES PROJECT WITH POTENTIAL MUNICIPAL SWIMMING POOL
LOCATIONS AT 301 MARYLAND STREET, 530 EAST IMPERIAL AVENUE, AND 219
WEST MARIPOSA AVENUE, AND DETERMINING THAT THE EXISTING
RESERVOIR STRUCTURE AT 301 MARYLAND STREET IS NOT A LOCAL
CULTURAL RESOURCE.
MOTION by Mayor Pro Tern Fisher, SECONDED by Mayor Busch to Receive and File
the Pool Alternatives Study; Adopt Resolution No. 4729 certifying the EIR and not
designating the Hilltop Park reservoir a local cultural resource. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 5
0 3 7
2. Approved Warrant Numbers 2583538 to 2583712 on Register No. 21 in the total
amount of $477,454.24 and Wire Transfers from 7/21/11 through 8/4/11 in the
total amount of $3,555,847.48. Authorized staff to release. Ratifed Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
3. Approved Regular and Special City Council Meeting Minutes of August 2, 2011.
4. Adopted Resolution No. 4730 to apply for a grant from Los Angeles County
Regional Park and Open Space District (RPOSD) in the amount of $150,000.
The grant funds will be allocated for improvement and rehabilitation of Recreation
Park. (Fiscal Impact: FY 10 -11: None; FY 11 -12: $150,000 of Intergovernmental
Grant Revenue)
5. PULLED FOR DISCUSSION BY COUNCIL MEMBER FUENTES
6. Approved Change Order No. 1 for $7,178.94. Accepted the work as complete for
the project for the City's 2010 -2011 annual sidewalk, curb and gutter
repair /replacement program and other minor improvements at various locations
citywide. Approved Capital Improvement Project. Project No. PW 11 -01. (Fiscal
Impact: $78,476.80) Authorized the City Clerk to file a Notice of Completion in
the County Recorder's Office.
7. Waived second reading and adopted Ordinance No. 1462 approving
Environmental Assessment EA 924, to modify Condition of Approval No. 12(A) in
Ordinance No. 1345 to allow alcohol sales in hotels between the hours of 7:00
a.m. and 2:00 a.m. in the Corporate Campus Specific Plan. (Fiscal Impact: N /A)
8. Waived second reading and adopted Ordinance No. 1463 approving
Environmental Assessment EA 921 and Precise Plan Amendment No. 11 -01, to
remove the 2,500 square -foot limit on the maximum permitted outdoor dining
area in the Beach Cities Plaza Precise Plan. (Fiscal Impact: N /A)
9. Received and filed report without objecting to a new Alcoholic Beverage Control
(ABC) license for on -site sale and consumption of alcohol (Type 47 Alcoholic
Beverage Control License) at Jackson's Food and Drink located at 2041
Rosecrans Avenue # 190. (Fiscal Impact: N /A)
10. Approved the delegation of authority to assign unrestricted /undesignated general
fund balance at year -end for financial reporting purposes to the Director of
Finance. (Fiscal Impact: None)
11. Approved and accepted Final Tract Map No. 71261, a six (6) lots residential
subdivision located at 710 Sycamore Avenue. (Fiscal Impact: None) Authorized
the appropriate City Official to sign and record said Map.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 6 {C,
( 1 0
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Fisher to approve
Consent Agenda Items 2, 3, 4, 6, 7, 8, 9, 10, and 11. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
5. Consideration and possible action regarding a request from the El Segundo
Education Foundation to waive City fees and costs in the amount of $3,129.62 in
accordance with ESMC Section 8 -8 -7 D 1 for the El Segundo Education
Foundation's event celebrating the El Segundo Unified School District's 75th
Anniversary and the reopening of The El Segundo Community Theatre. In
addition, the El Segundo Education Foundation is requesting approval for the El
Segundo Kiwanis Club to operate a "Beer and Wine Garden" at the event.
(Fiscal Impact: Approximately $3,129.62)
MOTION by Council Member Fuentes, SECONDED by Council Member Brann to
approve a request from the El Segundo Education Foundation to waive City fees and
costs in the amount of $3,129.62 in accordance with ESMC Section 8 -8 -7 D 1 for the El
Segundo Education Foundation's event celebrating the El Segundo Unified School
District's 75th Anniversary and the reopening of The El Segundo Community Theatre.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Pro Tern Fisher, SECONDED by Mayor Busch to approve the El
Segundo Education Foundation's request for the El Segundo Kiwanis Club to operate a
"Beer and Wine Garden" at the event. MOTION PASSED BY THE FOLLOWING
VOICE VOTE. AYES: BUSCH, FISHER, BRANN, JACOBSON; NOES: FUENTES. 4/1
F. NEW BUSINESS
REPORTS — CITY MANAGER - Spoke on the development of an economic
development strategy for the City.
REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
REPORTS — CITY TREASURER - None
REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes — Spoke regarding the Drama Presentation "Bye -Bye Birdie"
at the park, the Soccer Team victory, and the LA County Board of Supervisors meeting
and redistricting.
Council Member Brann — spoke about his "walk streak" and noted that 1500 days had
been reached. He also spoke regarding the memorial service for Eric Middleton who
worked for the company that did El Segundo's search for a City Manager.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 7
l'�v
Council Member Jacobson — He spoke about the Congressional re- districting and an
agreement signed with the Los Angeles International Airport for 40 new homes to be
sound insulated.
Mayor Pro Tern Fisher — Thanked Mayor Busch and Council Member Jacobson for their
work with LAWA and the funding for sound insulation.
Mayor Busch — Announced that the next Strategic Planning session would be held
August 31, 2011 at 7:30 a.m. at the Friends of the Library Room; the upcoming Blood
Drive; and the Remembrance Service to be held Sunday, September 11th at Freedom
Park.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Liz Garnholz, Resident; spoke about the funding for the EIR from the Aquatics Fund and
Congressional re- districting.
Ron Swanson, Resident; spoke regarding the upcoming Education Foundation event for
the opening of the new Auditorium.
Mike Robbins, Resident; spoke regarding school bonds. He also requested that
negotiations with the employee groups be open to the public.
MEMORIALS — None
RECESSED TO CLOSED SESSION AT 9:02 P.M.
CLOSED SESSION —
Mayor Busch announced that Council would be moving to closed session pursuant to
the items listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
Council moved to open session at 10:00 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011 �J
PAGE NO. 8
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) - None
ADJOURNMENT at 10:00 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 16, 2011
PAGE NO. 9 041
EL SEGUNDO CITY COUNCIL MEETING DATE: September 6, 2011
AGENDA STATEMENT AGENDA HEADING• Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request for Community Challenge Grant funds
from the Department of Housing and Urban Development for the purposes of updating the
General Plan and Zoning Regulations. (Fiscal Impact: grant award of $640,000 with $160,000
commitment of City matching funds)
RECOMMENDED COUNCIL ACTION:
I. Authorize the submittal of the grant application and the commitment of $160,000 in
matching funds and in -kind staff time, and /or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution authorizing the City Manager to submit the 2011 Community Challenge Grant
application and committing to provide 20% in matching funds and in -kind staff time.
FISCAL IMPACT: $160,000 (dedicated funds)
Amount Budgeted: $160,000
Additional Appropriation: n/a
Account Number(s): 708 - 200 - 2402 -3816
ORIGINATED BY: Greg Carpenter, Director of Planning and Building Safety
APPROVED BY: Doug Willmore, City Manager A^-%)
BACKGROUND AND DISCUSSION:
I. Background
The Department of Housing and Urban Development has released a notice of funding
availability for Community Challenge Planning Grants. The purpose of these grants is to allow
local governments to update plans and /or regulations to promote "livability" of communities in
such areas as:
• Increasing transportation choices,
• Promoting equitable, affordable housing,
• Enhancing economic competitiveness,
• Supporting existing communities,
• Coordinating policies and leveraging investment, and;
• Valuing communities and neighborhoods
These are all policy areas that a city's general plan would typically address and design policies
and programs to accomplish. El Segundo has been informed by the State of California of its
responsibility to update its general plan that was last comprehensively updated in 1992. To
0422
address this need, in 2009 the City Council placed a surcharge on all building permits to create a
dedicated General Plan Maintenance Fund. This fund has a current balance of approximately
$207,000.
With the consent of the City Council, staff intends to request a grant in the amount of $640,000
to prepare an update to the City's General Plan, the preparation of the necessary Environmental
Impact Report (EIR) and revisions to the Zoning Regulations to implement recommendations
made through the General Plan update process.
The grant requires a commitment on the City's part to fund a minimum of 20% of the project
cost. In this case, staff would intend to use approximately $160,000 from the General Plan
Maintenance fund and staff's time to exceed the 20% matching requirement.
PAPlanning & Building Safety\Administrative \Council Staff Reports 2011 \Community Challenge Grant
2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER AND DIRECTOR
OF PLANNING AND BUILDING SAFETY TO APPLY FOR, RECEIVE,
AND APPROPRIATE GRANT FUNDS FOR AN UPDATE OF THE
GENERAL PLAN AND ZONING REGULATIONS
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows: The City of El Segundo
requests $640,000 in funding assistance through the Community Challenge Planning
Grant program and is committed to providing the required 20% matching requirement of
$160,000.
SECTION 2: The City Manager and Director of Planning and Building Safety are
authorized to apply for a grant of $640,000 from the Department of Housing and Urban
Development to be used for updating the City's General Plan and Zoning Regulations.
SECTION 3: The City Manager, or designee, is authorized to execute any required
documents to receive the grant for the purposes identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the
grant monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget for
fiscal year 2011/2012, to appropriate the monies identified herein to pay for the services
proposed by the City in support of its grant application. The City Manager, or designee,
is authorized to implement the purpose of this section.
SECTION 6: This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this 6th day of September, 2011.
Eric Busch, Mayor
r,44
Page 1 of 2
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2011, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Karl H. Berger, Assistant City Attorney
Page 2 of 2 , 4 r;
EL SEGUNDO CITY COUNCIL MEETING DATE: September 6, 2011
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a thirty (30) day provisional appointment extension
for the position of Interim Battalion Chief. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve the thirty (30) day provisional appointment extension for the position of Interim
Battalion Chief,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted:
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief I
APPROVED BY: Doug Willmore, City Manager vvv-
BACKGROUND AND DISCUSSION:
A vacancy for the position of Battalion Chief was created in the Fire Department at the end of
2010 due to a retirement. A permanent appointment to the position could not be made at the
time due to an ongoing personnel matter. In an effort to reduce overtime expenditures and to
provide a career development opportunity, Fire Captain Richard Guyer was appointed Interim
Battalion Chief. Mr. Guyer has been performing the responsibilities of Battalion Chief since
February 5, 2011. Staff recommends that Mr. Guyer be approved to continue in the interim
position for another thirty (30) days or until a permanent appointment to the position can be
made.
In accordance with El Segundo Municipal Code Section 1- 6- 13(c), no person shall be employed
by the City under provisional appointment for more than six (6) months in any fiscal year. The
Code further states the provisional appointment may be extended for not more than thirty (30)
days with Council approval. Therefore, staff is requesting a thirty (30) day extension through
October 3, 2011.
(, 4 F