2010 SEP 07 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 7, 2010 — 5:00 P.M.
Next Resolution # 4675
Next Ordinance # 1447
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
i.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -3- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. Mike Chidester vs. City of El Segundo WCAB No. LB00391313, LB 00391307,
LB00391308, LB00391306, LB00391310, LB00391309
3. Michael White vs. City of El Segundo WCAB No: Unassigned
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
APPOINTMENT AND PERFORMANCE EVALUATION OF PUBLIC EMPLOYEE
(Gov't. Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
1. Represented Group: Police Support Services Employees Association (PSSEA),
City Employees Association (CEA), Firefighters Association (FFA), Police
Managers Association (PMA), Police Officers Association (POA), Supervisory
and Professional Employees (S &P)
Negotiators: Jack Wayt and Bob Hyland
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 7, 2010 - 7:00 P.M.
Next Resolution # 4675
Next Ordinance # 1447
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Rob McKenna, El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
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PRESENTATIONS
a. Presentation by the El Segundo Library introducing the "One City, One Book" event
during September and October.
b. Presentation to 2010 El Segundo Little League All Stars
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
1. Applicant's request for re- consideration and possible action regarding a
new Alcoholic Beverage Control (ABC) license for on -site sale and off -site
consumption of alcohol at an existing convenience store located at 601
North Sepulveda Boulevard. Applicant: Veronica Becerra (Fiscal Impact:
NIA)
The applicant requests that the Council reconsider and rescind its previous
decision at its August 3, 2010 meeting to file an objection to a new Type 20 ABC
license at 601 North Sepulveda Boulevard. The applicant will present
information to the Council related to the license request.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
2. Consideration and possible action to open a public hearing and receive
public testimony concerning the Tax Exempt Revenue Bonds by the
California Municipal Finance Authority (CMFA) in an amount not to exceed
$25,000,000, to finance the acquisition, rehabilitation, improvement and
equipping of certain real property and improvements (consisting of a
building located at 1940 E. Mariposa Avenue, El Segundo, California 90245)
(Fiscal impact: None)
Recommendation — (1) Open the public hearing; (2) Take public testimony; (3)
Consider whether to adopt resolution approving CMFA's issuance of financing for
Coastal Properties Foundation project(s); (4) Alternatively, discuss and take
other action related to this item.
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3. Consideration and possible action regarding the presentation of the fiscal
year 2010 -2011 Preliminary Budget and Five -Year Capital Improvement Plan
including discussion and possible direction regarding all city revenues and
expenditures. (Fiscal Impact: Revenues of $49.7 million, Expenditures of
$53.3 million, with a remaining budget gap of $3.6 million
Recommendation _—(1) Open Public Hearing; (2) Staff presentation of the 2010-
2011 Preliminary Budget and Council direction to staff regarding all City
revenues and expenditures (includes potential discussion and direction relating
to all City Department revenues and expenditures); (3) Continue the Public
Hearing to September 21, 2010; (4) Schedule the budget adoption for the
September 21, 2010 meeting; (5) Alternatively discuss and take other action
related to this item
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
4. Consideration and possible action to receive and file the Annual Report of
the Capital Improvement Program Advisory Committee ( CIPAC). Oral
presentation will be made by CIPAC Chairman Crista Binder (Fiscal
impact: None)
Recommendation — (1) Receive and file the Annual Report of CIPAC; (2)
Receive the oral presentation; (3) Alternatively, discuss and take other action
related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
5. Warrant Numbers 2578648 to 2578900 on Register No. 22 in the total
amount of $1,006,544.68 and Wire Transfers from 08/06/10 through 08/26/10
in the total amount of $2,637,166.78 .
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify: Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or adjustments;
and wire transfers.
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6. Regular City Council Meeting Minutes of August 17, 2010 and Special City
Council Meeting of August 20, 2010
Recommendation — Approval.
7. Receive and file report on recently accepted donations from El Segundo
Kiwanis Club in the amount of $500 for the purchase of new lockers for the
El Segundo Teen Center, and $300 for the Teen Center /R.E.A.C.T Golf
Tournament (Fiscal impact: None
Recommendation — (1) Receive and file report on recently accepted donations
from El Segundo Kiwanis Club in the amount of $500 for the purchase of new
lockers for the El Segundo Teen Center, and $300 for the Teen
Center /R.E.A.C.T Golf Tournament. (2) Alternatively, discuss and take other
action related to this item.
8. Consideration and possible action regarding the approval of amendments
to the Plan of Operations as proposed by the El Segundo Senior Citizens
Housing Corporation Board at its July 2010 meeting. (Fiscal Impact: None
Recommendation — (1) Approval of the amended Plan of Operations, (2)
Alternatively, discuss and take other action related to this item.
9. Consideration and possible action regarding the adoption of a Conflict of
Interest Code required by The Political Reform Act (Government Code
Section 81000 et. seq.) rescinding Resolution No. 4563 and adopting a new
resolution approving a new Conflict of Interest Code. (Fiscal Impact: None
Recommendation — (1) Adopt Resolution; (2) Alternatively, discuss and take
other action related to this item.
10. Consideration and possible action regarding adoption of a resolution
authorizing the annual destruction of identified records in accordance with
the provisions of Section 34090 of the Government Code of the State of
California (Fiscal Impact: Not to exceed $1,000)
Recommendation — (1) Adopt Resolution authorizing the destruction of certain
records; (2) Alternatively, discuss and take other action related to this item.
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rei
11. Consideration and possible action regarding a new Alcoholic Beverage
Control (ABC) license for on -site sale and on -site consumption of alcohol,
in conjunction with the operation of a new cafe and bar /lounge in an
existing 16- screen theater located at 831 South Nash Street (Pacific
Theaters /ArcLight). Applicant: Beach Cities ArcLight c/o Art Rodriguez
(Fiscal Impact: N /A)
Recommendation — (1) Receive and file this report without objecting to a new
Type 47 ABC license at 831 South Nash Street; (2) Alternatively, discuss and
take other possible action related to this item.
12. Consideration and possible action regarding Adoption of Plans and
Specifications for a new Beach Bathroom Facility and Lifeguard Station at
the El Segundo Beach (south end of the beach parking lot, at the end of
Grand Avenue on Vista Del Mar) Project No.: PW10 -09; (Fiscal Impact:
$900,000
Recommendation — (1) Adopt Plans and Specifications; (2) Authorize staff to
advertise the project for receipt of construction bids; (3) Alternatively, discuss and
take other action related to this item.
13. Consideration and possible action to approve organizational changes in
the Public Works Department, which include elimination of the Senior
Administrative Analyst position, reclassification of one of two Meter
Reader /Repairer positions to Water Maintenance Worker II, and
reclassification of the Senior Administrative Specialist position to
Administrative Specialist. (Fiscal Impact: Budget savings of approximately
$152,999-00)
Recommendation — (1) Approve the elimination of the Senior Administrative
Analyst position; (2) Approve the reclassification of one of two Meter
Reader /Repairer positions to Water Maintenance Worker II; (3) Approve the
reclassification of the Senior Administrative Specialist position to Administrative
Specialist; (4) Alternatively discuss and take other action related to this item.
14. Consideration and possible action to award a standard Public Works
Contract to ACE Electric, Inc. for Recreation Park Phase III Field Lighting
Project Project No • PW10 -07 (Fiscal impact: $203,810)
Recommendation — (1) Waive minor irregularities in the bid received from ACE
Electric, Inc.; (2) Authorize the City Manager to execute a Standard Public Works
Contract in a form as approved by the City Attorney with ACE Electric, Inc., in the
amount of $203,810; (3) Alternatively, discuss and take other action related to
this item.
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15. Consideration and possible action to terminate the current City Manager's
contract with Jack Wayt and execute a new City Manager's contract with
Jack Wayt for a six month term while the Council conducts a search for a
new city manager. Additionally, authorize the Mayor to execute a contract
with an executive search firm in an amount not to exceed $25,000. (Fiscal
Impact: Approximately $108,000 — City Manager salary, and $20,000 for
executive search firm
Recommendation — (1) Terminate the existing City Manager's contract effective
September 30, 2010; (2) Approve a new contract with the current City Manager
for the period of October 1, 2010 through March 31, 2011; (3) Authorize the
Mayor to execute a contract with an executive search firm for purposes of
recruiting a new city manager to commence work on or about April 1, 2011; (4)
Alternatively, discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes —
W
Council Member Brann —
16. Consideration and possible action to direct staff to prepare documents in
preparation for implementing Proposition 218 protest procedures
regarding residential trash collection service fees. (Fiscal Impact:
Approximately $600,000 in revenue to the General Fund for trash
collection services.)
Recommendation — (1) Direct staff to prepare documents in preparation for
implementing Proposition 218 protest ballot procedures for residential trash
collection service fees;; (2) Alternatively, discuss and take other action related to
this item.
Council Member Jacobson —
Mayor Pro Tern Fisher —
Mayor Busch —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se .) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME: lA h c;)0Y1
NAME: Jln'43-- 0 V 9
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PRESENTATIONS
a. Presentation by the El Segundo Library introducing the "One City, One
Book" event during September and October.
b. Presentation to 2010 El Segundo Little League All Stars
01O
Applicant's request for re- consideration and possible action
regarding a new Alcoholic Beverage Control (ABC) license for on-
site sale and off -site consumption of alcohol at an existing
convenience store located at 601 North Sepulveda Boulevard.
Applicant: Veronica Becerra (Fiscal Impact: N /A)
The applicant requests that the Council reconsider and rescind its
previous decision at its August 3, 2010 meeting to file an objection to a
new Type 20 ABC license at 601 North Sepulveda Boulevard. The
applicant will present information to the Council related to the license
request.
KI
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to open a public hearing and receive public testimony
concerning the Tax Exempt Revenue Bonds by the California Municipal Finance
Authority (CMFA) in an amount not to exceed $25,000,000, to finance the acquisition,
rehabilitation, improvement and equipping of certain real property and improvements
(consisting of a building located at 1940 E. Mariposa Avenue, El Segundo, California
90245 (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Open the public hearing;
2. Take public testimony;
3. Consider whether to adopt resolution approving CMFA's issuance of financing for
Coastal Properties Foundation project(s);
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft resolution approving CMFA's issuance of bonds
FISCAL IMPACT: None
Amount Budgeted: $N /A
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Bill Crowe s istant City Manager
REVIEWED BY: Bill Crowe, Assistant City M er
APPROVED BY: Jack Wayt, City Manager / t � /f
BACKGROUND AND DISCUSSION:
The City Council is asked to consider adopting a resolution allowing tax - exempt bonds to be
issued by the California Municipal Finance Authority (the "Authority ") for financing the
acquisition, rehabilitation, improvement and equipping of certain real property and
improvements for the benefit of the Coastal Properties Foundation, a California nonprofit public
benefit corporation (the "Borrower ") known as the Westside Regional Center ( "WRC "). To be
tax - exempt, bond issues must be approved by an appropriate governmental unit in accordance
with Internal Revenue Code ( "IRC ") § 147(f) and Section 4 of the Authority's Joint Powers
Agreement (the "Agreement "). Here, the City Council is asked to give approval as the "elected
representative" of the city of El Segundo pursuant to IRC § 147(f)(2)(B)(i). There is no legal
G
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requirement, however, for the City to act as the governmental unit that approves this bond
issuance; other governmental units can approve the bonds on behalf of the Coastal Properties
Foundation. Adopting the draft resolution would only give the City Council's approval for
issuing the bonds in accordance with the IRC; no other approvals are provided. And, the City is
not financially or legally liable for the bonds.
In order for the Authority to issue such Bonds, the City must (1) conduct a public hearing
allowing members of the public to comment on the proposed Project, and (2) approve of the
Authority's issuance of Bonds on behalf of the proposed financing. Although the Authority (not
the City) will be the issuer of the tax - exempt revenue bonds for the Project, the financing cannot
proceed without the City being a member of the Authority.
The Authority is a California joint exercise of powers authority created on January 1, 2004,
organized and existing under the laws of the State of California (specifically, California
Government Code Section 6500 and following). Under the California Government Code, cities
are authorized to form by agreement a governmental entity that combines the powers of such
entities to perform certain governmental functions specifically outlined in the Agreement. To
date, over 100 municipalities, including the City of El Segundo, have become members of
CMFA. The Authority is authorized to assist in the financing of exempt facilities projects.
There is no direct or indirect financial impact to the City of El Segundo as a result of this
proposed financing. The Authority will issue tax - exempt revenue bonds on behalf of the Project.
The tax - exempt revenue bonds are payable solely out of the revenues derived by the Borrower
from the applicable Project. No financial obligations are placed on the City for project financing
costs or debt repayment. However, the Authority will charge the Borrower an upfront fee for the
issuance of the Bonds. From that fee, the Authority would allocate up to $11,666 to the City of
El Segundo for its use toward any municipal purpose. The borrower will be the beneficiary of a
charitable donation through a 25% reduction in issuance fees.
It is recommended that the City Council consider whether to adopt the draft resolution. If
adopted, the resolution would approve issuance of tax - exempt revenue bonds by California
Municipal Finance Authority in an aggregate principal amount not to exceed $25 million, to
assist the Coastal Properties Foundation.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO APPROVING THE ISSUANCE OF CALIFORNIA MUNICIPAL
FINANCE AUTHORITY REVENUE BONDS (WESTSIDE REGIONAL
CENTER PROJECT), SERIES 2010, IN AN AGGREGATE PRINCIPAL
AMOUNT NOT TO EXCEED $25,000,000 FOR THE PURPOSE OF
FINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT
AND EQUIPPING OF AN OFFICE BUILDING AND OTHER RELATED
MATTERS.
The City Council of the City of El Segundo resolves as follows:
SECTION 1: The City Council finds and declare as follows:
A. The California Municipal Finance Authority (the "Authority ") is authorized
pursuant to Government Code §§ 6500, et seq. and the terms of a Joint
Exercise of Powers Agreement, dated January 1, 2004 (the "Agreement "),
among certain local agencies throughout the State of California, including
the City of El Segundo (the "City "), to issue revenue bonds for the purpose of
promoting economic development in the state of California;
B. The Coastal Properties Foundation, a California nonprofit public benefit
corporation or any successor thereto or assign thereof (the "Borrower "),
requested that the Authority participate in the issuance of revenue bonds, in
one or more series and at one or more times, in an aggregate principal
amount not to exceed $25,000,000 (the "Bonds ") for the purpose of
financing the acquisition, rehabilitation, improvement and equipping of
certain real property and improvements thereon (consisting of a building
located within the City of El Segundo (the "City "), at 1940 E. Mariposa
Avenue, El Segundo, California 90245) and to pay certain expenses
incurred in connection with the issuance of the Bonds (the "Project ");
C. The principal tenant of the Project will be the Coastal Developmental
Services Foundation, Inc., known as the Westside Regional Center ( "WRC "),
which will use the Project primarily in the furtherance of its charitable mission
of coordinating services to individuals with developmental disabilities;
D. Pursuant to Section 147(f) of the Internal Revenue Code of 1986 (the
"Code "), before their issuance, they are required to be approved by the
"applicable elected representative" of the governmental unit on whose
behalf such bonds are expected to be issued and by a governmental unit
having jurisdiction over the entire area in which any facility financed by
such bonds is to be located, after a public hearing held following
reasonable public notice;
E. The members of this City Council ( "Council ") are the applicable elected
representatives of the City;
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F. Notice of this public hearing was published in a newspaper of general
circulation regarding the Bonds at least 14 days before the public hearing.
Such public hearing was conducted on such date, at which time an
opportunity was provided to interested parties to present arguments both
for and against the issuance of the Bonds;
G. It is intended that this Resolution constitutes the approval of the issuance of
the Bonds required by Section 147(f) of the Code and Section 4 of the
Agreement.
SECTION 2: The above recitals are true and correct.
SECTION 3: The Council approves the issuance of the Bonds by the Authority. It is the
purpose and intent of the Council that this resolution constitute approval of the Bonds for
the purposes of (a) Section 147(f) of the Code and (b) Section 4 of the Agreement.
SECTION 4: The officers of the City are hereby authorized and directed, jointly and
severally, to do any and all things and to execute and deliver any and all documents
that they deem necessary or advisable in order to carry out, give effect to and comply
with the terms and intent of this resolution and the financing approved hereby.
SECTION 5: The City Clerk will forward a certified copy of this Resolution and a copy of
the affidavit of publication of the hearing notice to:
Russ Trice, Sr. Associate
Fulbright & Jaworski L.L.P.
555 South Flower Street, Forty -First Floor
Los Angeles, California 90071
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 7th day of September, 2010.
Eric Busch, Mayor
2 015
ATTEST:
Cindy Mortesen,
City Clerk
APPROVEYA,
M�'% M ark D. He, ity, A yney,
Karl H. Berger,
Assistant City)
3
()1P)
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the presentation of the fiscal year 2010 -2011
Preliminary Budget and Five -Year Capital Improvement Plan including discussion and
possible direction regarding all city revenues and expenditures. (Fiscal Impact: Revenues
of $49.7 million, Expenditures of $53.3 million, with a remaining budget gap of $3.6
million)
RECOMMENDED COUNCIL ACTION:
(1) Open Public Hearing
(2) Staff presentation of the 2010 -2011 Preliminary Budget and Council direction to staff
regarding all City revenues and expenditures (includes potential discussion and direction relating
to all City Department revenues and expenditures)
(3) Continue the Public Hearing to September 21, 2010;
(4) Schedule the budget adoption for the September 21, 2010 meeting;
(5) Alternatively discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
1. FY 2010 -2011 Preliminary Budget Summary
FISCAL IMPACT: Revenues of $49.7 million, Expenditures of $53.3 million, with a
remaining budget gap of $3.6 million
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
COMPLETE STAFF REPORT AND ATTACHMENTS
TO BE DELIVERED UNDER SEPARATE COVER.
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the presentation of the fiscal year 2010 -2011
Preliminary Budget and Five -Year Capital Improvement Plan including discussion and
possible direction regarding all city revenues and expenditures. (Fiscal Impact: General
Fund Revenues of $52.4 million, Expenditures of $56 million, with a remaining budget
gap of $3.6 million)
RECOMMENDED COUNCIL ACTION:
(1) Open Public Hearing
(2) Staff presentation of the 2010 -2011 Preliminary Budget and Council direction to staff
regarding all City revenues and expenditures (includes potential discussion and direction relating
to all City Department revenues and expenditures)
(3) Continue the Public Hearing to September 21, 2010;
(4) Schedule the budget adoption for the September 21, 2010 meeting;
(5) Alternatively discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
1. FY 2010 -2011 Preliminary Budget Summary
FISCAL IMPACT: Revenues of $52.4 million, Expenditures of $56 million, with a remaining
budget gap of $3.6 million
Amount Budgeted: $56 million
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Angelina Garcia, Fiscal Services
REVIEWED BY: Deborah Cullen, Director nc
APPROVED BY: Jack Wayt, City Manag �'
BACKGROUND AND DISCUSSION:
Preliminary FY 2010 -2011 Budget
As we begin the budgeting process for FY 2010 -2011, the City faces uncertain economic times
and difficult financial challenges. Although there are general indicators that show small signs of
recovery, the City's business and industry sectors are struggling to recover. The City is
experiencing the results of a revenue -to- expenditure structural deficit coupled with the worst
economic recession in memory.
The structural deficit is driven by the growth in employee compensation exceeding annual
revenue growth for the past several years and if not addressed, this deficit will not be sustainable
in the future. The City has managed to balance the budget in prior years using transfers in from
other Funds. This is not a sustainable option as the Economic Uncertainty Fund and Internal
Service Funds no longer have excess balances to transfer to the General Fund.
The line graph below depicts the growing gap between revenues and expenditures. This
structural problem can be solved by either increasing revenues and/or decreasing employee
compensation. Given the current economic recession forecasting any substantial revenue growth
is clearly not achievable.
General Fund - Revenue & Expenditure Trends
Thousands
$80,000 �
$75,000
$70,000 - -- -- — --
$65,000 1 -- — —
$60,000
—Total Revenues, net of Transfers - -Total Expenditures
.75 million in transfers were
u► $55,060 $54,934
o $55,000
~ $50,054 $47,859
7
$50,000
5,377
$45,000
$40,000
$35,000
)rized in the FY 09/10 Budget.
$62,63
$69,119 x,950
0
SUM
49,1378
$48.060
$30,000 1998 99 99 -2000 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08
2008-09 2009-10 2010-11
(est.) (prelim)
Fiscal Year
During the past several years Council and staff have been working to contain and reduce the
growth of employee compensation. In the last set of labor negotiations a cost sharing of future
health benefit increase was successfully negotiated with one labor group, and during the last
negotiations with the Safety groups significant progress was made toward reducing the cost
escalation of the special compensation available to the safety groups by converting the special
compensation pay from percentages to flat dollar amounts. Since special compensation could
account for up to 60% more in salary costs compared to base salaries the conversion from
percentages to flat amounts was critical to begin controlling salary growth. Unfortunately, the
ongoing economic downturn now requires that Council consider additional options for
permanent reductions in expenditures.
Staff had identified $3.5 to $4 million as an ongoing structural deficit. As a possible solution to
resolving the structural deficit an option was brought forward to consider the outsourcing of the
City's fire services. Based on Council's request, Los Angeles County Fire prepared a feasibility
study to provide fire services to the City. Based on the results of the feasibility study, the
estimated savings would be between $15.7 million to $26 million over 4 years compared to City
staffing levels at 19 fire personnel per shift and 14 fire personnel per shift, respectively. Council
directed staff to move forward with the Fiscal Year 2010 -2011 budget as if El Segundo Fire
Department were not to transition to Los Angeles County Fire and Council put the County
Feasibility study on hold for 90 days.
With this direction, staff has proceeded to complete the FY 2010 -2011 General Fund Preliminary
Budget with a combination of expenditure reductions and one -time money. The details of these
reductions and one -time money are outlined in this report.
FY 2010-2011 Preliminary General Fund Revenues
The following is a summary of the General Fund revenues for each major revenue category:
Business License
9,350,046
% Variance
10,043,000
$ Variance
FY 09 -10
FY 2010-
FY 09 -10
Year -end
FY 2009 -2010 2011
FY 2008 -2009 Year -end Preliminary
Revenue Source Actual Estimate Budget
Year -end Est.
v. FY 10 -11
Preliminary
Est. v. FY
10 -11
Preliminary
Business License
9,350,046
9,275,000
10,043,000
768,000
8.28 %
Sales &Use Tax
9,286,806
8,185,000
8,185,000
-
0.00%
Sales Tax in Lieu
3,467,911
2,837,200
2,400,000
(437,200)
- 15.41%
Property Tax
6,267,592
6,351,300
6,188,800
(162,500)
- 2.56%
Transient Occupancy (TOT)
4,109,581
3,875,000
3,890,000
15,000
0.39%
Charges for Services
4,035,661
3,238,550
3,510,850
272,300
8.41%
Electric Utility Tax
3,595,795
3,100,000
3,348,000
248,000
8.00 %
Franchise Tax
3,577,958
2,350,000
2,350,000
-
0.00%
Cogenerated Electric
1,313,320
1,352,500
1,400,000
47,500
3.51%
License & Permits
1,474,433
1,208,700
1,343,100
134,400
11.12%
Gas Utility Tax
1,117,572
1,233,000
1,500,000
267,000
21.65%
Interest on Investments
3,241,784
900,000
775,000
(125,000)
- 13.89%
Other Revenues
3,376,272
4,154,100
4,193,800
39,700
0.96 %
Total General Fund Revenues
54,214,731
48,060,350
49,127,550
1,067,200
2.22%
Net of Transfers
-
750,000
750,000
100.00%
Drawdown of OPEB Trust
-
6,477,498
7,729,650
2,386,000
(5,343,650)
- 67.19%
Transfers In
Total General Fund Revenues
60,692,229 55,790,000 52,413,550 (3,376,450) - 6.05%
The biggest impact to tax revenues is in the "Other Taxes" category consisting of Sales and Use
Tax, Transient Occupancy Tax, Utility Users Tax, Franchise Tax and Cogenerated Tax. This
category is currently projected to end this fiscal year $5.8 million below budget and $3.5 million
below FY 2008 -2009 actuals. These revenue reductions are driven by the decrease in the price
of natural gas, reduction of consumption, and a very sluggish economy.
The City relies on "Other Taxes" to provide 54% of the General Fund revenues. These revenue
sources are much more sensitive to the economic impacts on the business and industry sector and
are much more difficult to forecast. Most South Bay cities rely on the stability of Property Tax
for a majority of their tax revenue whereas El Segundo receives only 11% of the General Fund
revenue from Property Tax.
Fiscal Year 2009 -2010 General Fund revenues are projected to fall short of the FY 2009 -2010
adopted budget by $6.5 million or 11.9% and $6.1 million or 11.3% below FY 2008 -2009
actuals. Following are the projections for the major revenues of the General Fund.
Business License Tax — Increase of $768,000 to FY 09 -10 yearend estimate; $200,000 due to
2.83 CPI growth and $400,000 due to a one -time adjustment. The remainder can be attributed to
average expected growth. Business License Tax is the City's second largest General Fund
revenue source, accounting for 18% of total revenues.
Business License Tax
FY 2009 Actual Revenue: $9,350,046
FY 2010 Yearend Estimate: $9,275,000
FY 2011 Preliminary Budget: $10,043,000
Sales and Use Tax & Sales Tax In Lieu — Decrease of $437,200 to FY 09 -10 yearend
estimates. The two taxes combined are the City's largest revenue source, accounting for 22% of
the General Fund revenues. The City has experienced a significant decline in business and
industry due partly to negative adjustments to estimated taxes, a business relocation, and overall
decline in sales and use tax.
Sales & Use Tax
FY 2009 Actual Revenue: $9,286,806
FY 2010 Yearend Estimate: $8,185,000
FY 2011 Preliminary Budget: $8,185,000
Sales Tax in Lieu
FY 2009 Actual Revenue: $3,467,911
FY 2010 Yearend Estimate: $2,837,200
FY 2011 Preliminary Budget: $2,400,000
Property Tax — Decrease of $162,500 to FY 09 -10 yearend estimates due to the negative CPI
factor applied to the 2010 -2011 tax payments.
Property Tax
FY 2009 Actual Revenue: $6,267,592
FY 2010 Yearend Estimate: $6,351,300
FY 2011 Preliminary Budget: $6,188,800
Transient Occupancy Tax (TOT) — Increase of $15,000 from FY 09 -10 yearend estimates.
This revenue category is still being impacted by the recession and is projected to remain below
average levels through the next fiscal year.
Transient Occupancy Tax (TOT)
FY 2009 Actual Revenue: $4,109,581
FY 2010 Yearend Estimate: $3,875,000
FY 2011 Preliminary Budget: $3,890,000
The next three revenue categories have been impacted by the fluctuation of the price of natural
gas. The price instability is expected to continue through the next fiscal year.
Cogenerated Electric Tax - Increase of $47,500 from FY 09 -10 yearend estimate
Cogenerated Electric Tax
FY 2009 Actual Revenue: $1,313,320
FY 2010 Yearend Estimate: $1,352,500
FY 2011 Preliminary Budget: $1,400,000
Franchise Tax — No increase over FY 09 -10 yearend estimate.
FY 2009 Actual Revenue: $3,577,958
FY 2010 Yearend Estimate: $2,350,000
FY 2011 Preliminary Budget: $2,350,000
Gas Utility Tax - Increase of $267,000 to FY 09 -10 yearend estimate
Gas Utility Tax
FY 2009 Actual Revenue $1,117,572
FY 2010 Yearend Estimate: $1,233,000
FY 2011 Preliminary Budget: $1,500,000
Electric Utility Tax — Increase of $248,000 to FY 09 -10 yearend estimates.
Electric Utility Tax
FY 2009 Actual Revenue: $3,595,795
FY 2010 Yearend Estimate: $3,236,000
FY 2011 Preliminary Budget: $3,348,000
Interest on Investments — Decrease of 125,000 to FY 09 -10 yearend estimates. The City's
investment portfolio has experienced a significant reduction due to the current economic crisis
and the result of the Federal Reserve Bank's rate reduction in short-term and long -term interest
rates. The projected rate of return for FY 2010 -2011 is 3.3 %. Currently, the City's portfolio is
invested in Local Agency Investment Funds (LAIF) (33% of the portfolio value), money market
accounts (25% of the portfolio value), negotiable CD's (3% of the portfolio value), Federal
Agency Issues (7% of the portfolio value), and miscellaneous securities (32% of the portfolio
value).
Interest on Investments
FY 2009 Actual Revenue: $3,241,784
FY 2010 Yearend Estimate: $ 900,000
FY 2011 Preliminary Budget: $ 775,000
General Fund Expenditures
The Preliminary General Fund expenditures for Fiscal Year 2010 -2011 are illustrated in Table 1.
The following is a summary of assumptions for FY 2010 -2011 General Fund expenditures:
• Existing Memorandum of Understanding with Police Management Association, Police
Officers Association, Firefighters' Association and Supervisory & Professional
Employees Association which is 50% of the full -time workforce. Required salary
increases ranging from 2% to 5% depending on bargaining group total $688,000.
• No raises have been included for the remaining employee groups, which include the
Management/Confidential Group, City Employees' Association and Police Support
Services Employees' Association.
• Existing 28 full time positions will remain vacant through FY 2010 -2011 reducing
salaries and benefits by approximately $3 million. These positions have been frozen
since January 2010.
• 5% reduction in compensation for all employee groups resulting in a savings of
$1.5 million.
• An increase in Workers' Compensation charges of $105,000 over the prior year
• Health Benefits — Average 11% increase or $481,000
• Annual Other Post Employment Benefits (OPEB) payment — Funded at 100 %;
$2,000,000 for FY 2010 -2011
• Equipment Replacement Costs — Funded at 90%
• El Segundo Unified School District funding - $250,000 cash payment and continue
funding crossing guard contract ($80,000) and in -kind contributions ($617,500 estimated
for FY 2010 -2011)
• Capital Funding - $150,000
• City -wide new technology projects — No funding
• No increase in PERS pension rates for the first 9 months of FY 2010 -2011. The long-
term impacts on the City's pension rates will be summarized later in this report.
The General Fund total expenditures for FY 2010 -2011 total $56,010,156. This is a reduction of
approximately $6.3 million over the FY 2009 -2010 General Fund Adopted Budget.
Table 1 General Fund Expenditure Budget
Department Totals —
FY 2009 -2010
FY 2010 -2011
Savings
General Fund
Adopted
Preliminary
(Increases)
Elected Officials
924,900
843,839
81,061
Administrative Support
5,815,050
5,297,006
518,044
Police
16,325,720
16,074,466
251,254
Fire
15,706,900
14,138,563
1,568,337
Communications Center
2,337,050
1,380,700
956,350
Planning Building Safety
3,577,850
2,667,587
910,263
Public Works
6,104,830
5,409,976
694,854
Recreation and Parks
4,610,400
4,508,309
102,091
Library
2,296,450
2,297,429
(979)
Nondepartment
4,128,250
4,591,281
(463,031)
Transfers to Other Funds
501,000
301,000
200,000
62,328,400
57,510,156
5,818,244
Less: 5% Salary Concessions: - (1,500,000) 1,500,000
Total General Fund
a
Staff has identified the following as major contributors to this budget reduction:
1. Continued Vacancies - Currently, the City is operating with approximately 10% fewer
employees than the prior year. Due to the recent transition to the Regional
Communications Center, the number of vacancies will go from 30 to 28. These savings
approximate $3,000,000. Below is a list of frozen positions by department:
Dept
Classification
Division
FTE
City Manager
Project Specialist
Information Systems
1.00
Senior Network Assistant
Information Systems
1.00
Finance
Account Specialist II
Business Services
1.00
Accounting Technician
Finance Accounting
1.00
Fire
Assistant Fire Marshal
Fire Prevention
1.00
Firefighter
Fire Suppression
3.00
Human Resources
Human Resources Director
Human Resources
1.00
Library
Library Assistant
Support Services
1.00
Planning & Bldg
Construction Coordinator (At -will)
RSI
1.00
License/Permit Specialist II
Building Safety
1.00
Plan Check Engineer
Building Safety
1.00
Police
Dispatcher II
Communications Center
2.00
Police Assistant I
Administration
1.00
Police Captain
Administration
1.00
Police Officer
Patrol
4.00
Police Lieutenant
Patrol & Safety
1.00
Wellness Coordinator
Administration
1.00
Public Works
Fire Equipment Mechanic
Equipment Maintenance
1.00
Public Works Inspector
Engineering
1.00
Sr. Administrative Specialist
Administration
1.00
Street Maintenance Worker I
Streets/Traffic Safety
1.00
Street Maintenance Worker II
Street/Street Services
1.00
Wastewater Maint Worker II
Wastewater
1.00
Recreation
Park Maintenance Worker I
Parks Operation
1.00
Grand Total
30.00
2. Employee Concessions - Effective August 1, 2010, employee concessions of 5% have
been incorporated into the budget. These concessions are estimated at $1,500,000;
3. Effective September 28`h 2010, the City's Communications Center will be transitioned to
the Regional Communications Center. The savings attributed to this change amounts to
approximately $1,100,000 in the first year of the contract. Additionally, staff has
identified $1,400,000 of Equipment Replacement Funds related to the Communications
Center that can be transferred back to the General Fund. This transfer is included in the
General Fund Revenues summarized earlier in this report;
4. Staff has been directed to draw down from the City's OPEB Trust approximately
$750,000 to pay for the cost of current retiree health premiums;
5. Department Heads have reduced non - personnel operating costs by approximately
$892,000. The details of these costs and potential impacts are addressed later in this
report;
6. The Fire Department's overtime has decreased approximately $450,000 from the prior
year's budget. In addition to the $661,000 in overtime reductions taken in Fiscal Year
2009 -2010, which amounts to over $1.1 million in overtime reductions over the last two
years. The reduction in overtime is achievable by not backfilling most absences.
As illustrated in Table 2, the Preliminary FY 2010 -2011 General Fund salary costs are
approximately $2.8 million below the Projected FY 2009 -2010 Year -End Estimates, which
have been anticipated to come in approximately $2.2 million below budget. The total decrease in
budgeted amounts from FY 2009 -2010 to FY 2010 -2011 is slightly over $5 million:
Table 2 General Fund Salary Costs
Table 3 displays a summary of total benefit costs. The increase between the projected year -end
and proposed budget, net of the Communications Center savings, can be mainly attributed to an
11% increase in health benefit costs.
Table 3 General Fund Benefit Costs
Savings
FY 2009-
Projected
FY 2010-
(Increases)
2010
Year -End
Savings to
2011
to YE
Department
Adopted
09/10
Adopted
Proposed
Estimates
Elected Officials
$501,100
$513,735
$(12,635)
497,757
15,978
Administrative Support
2,909,425
2,918,572
(9,147)
3,029,436
(110,864)
Police
10,328,657
9,502,102
826,555
9,745,168
(243,066)
Fire
10,065,800
9,085,665
980,135
8,742,250
343,415
Communications Center
1,218,600
1,184,048
34,552
-
1,184,048
Planning /Building Safety
1,579,900
1,549,165
30,735
1,507,719
41,446
Public Works
2,382,842
2,194,876
187,966
1,855,964
338,912
Recreation and Parks
2,378,633
2,197,555
181,078
2,493,459
(295,904)
Library
1,334,350
1,299,860
34,490
1,301,714
(1,854)
Nondepartment
$32,699,307
30,445,578
2,253,729
29,193,467
1,272,111
Less: 5% Salary
Concessions:
-
-
-
(1,500,000)
(1,500,000)
Total General Fund Salary
Expenditures
$32,699,307
30,445,578
2,253,729
27,673,467
2,772,111
Table 3 displays a summary of total benefit costs. The increase between the projected year -end
and proposed budget, net of the Communications Center savings, can be mainly attributed to an
11% increase in health benefit costs.
Table 3 General Fund Benefit Costs
Savings
FY 2009-
Projected
FY 2010-
(Increases)
2010
Year -End
Savings to
2011
to YE
Department
Adopted
09/10
Adopted
Proposed
Estimates
Elected Officials
$266,708
222,773
43,935
220,032
2,741
Administrative Support
1,308,900
1,005,495
303,405
1,166,068
(160,573)
Police
4,855,055
5,287,512
(432,457)
5,207,248
80,264
Fire
4,716,750
3,920,561
796,189
4,476,913
(556,352)
Communications Center
544,100
460,563
83,537
-
460,563
Planning /Building Safety
642,267
573,357
68,910
583,218
(9,861)
Public Works
920,100
826,623
93,477
874,212
(47,589)
Recreation and Parks
797,842
749,109
48,733
871,650
(122,541)
Library
512,680
411,911
100,769
599,095
(187,184)
Nondepartment
1,621,000
1,820,393
(199,393)
2,004,483
(184,090)
Total General Fund
Benefit Expenditures
$16,185,402
15,278,298
907,104
15,252,919
(724,621)
Table 4 General Fund Non - Personnel Costs
The Fiscal Year 2009/10 budget included a zero - growth assumption for non - personnel costs. In
other words, there were no increases in any non - personnel expenditure accounts for
inflation/growth. Departments have further reduced their budgeted FY 2010 -2011 non - personnel
expenditures by an additional $900,000. The major categorical reductions are as follows:
• Supplies - Total decrease of $129,675 or 13.3% compared to the prior year adopted
budget;
• Contractual Services - Total decrease of $250,800 or 12.8% compared to the prior year
adopted budget
• Professional & Technical Services - Total decrease of $944,654 or 46% compared to the
prior year adopted budget. The prior -year budget included $520,000 for the general plan
update, which has been postponed.
• Meetings & Travel - Total decrease of $41,527 or 30% compared to the prior year
adopted budget
• Training & Education - Total decrease of $54,125 or 24.7% compared to the prior year
adopted budget
• Dues and Subscriptions - Total decrease of $17,451 or 19.5% compared to the prior year
adopted budget
Savings
FY 2009-
Projected
FY 2010-
(Increases)
Department Totals - Non-
2010
Year -End
Savings to
2011
to YE
Personnel Costs
Adopted
09/10
Adopted
Proposed
Estimates
Elected Officials
$157,092
149,469
7,623
126,050
23,419
Administrative Support
1,596,725
1,492,933
103,792
1,101,502
391,431
Police
1,142,008
1,055,621
86,387
1,122,050
(66,429)
Fire
924,350
872,687
51,663
919,400
(46,713)
Communications Center
574,350
560,819
13,531
1,380,700
(819,881)
Planning Building Safety
1,355,683
486,629
869,054
574,650
(90,021)
Public Works
2,801,888
2,669,644
132,244
2,679,800
(10,156)
Recreation and Parks
1,433,925
1,442,913
(8,988)
1,143,200
299,713
Library
449,420
385,534
63,886
396,620
(11,086)
Nondepartment
2,507,250
3,608,748
(1,101,498)
2,586,798
1,021,950
Transfers to Other Funds
501,000
501,000
-
301,000
200,000
Total General Fund Non -
Personnel Expenditures
$13,443,691
13,225,998
217,693
12,333,770
892,228
The Fiscal Year 2009/10 budget included a zero - growth assumption for non - personnel costs. In
other words, there were no increases in any non - personnel expenditure accounts for
inflation/growth. Departments have further reduced their budgeted FY 2010 -2011 non - personnel
expenditures by an additional $900,000. The major categorical reductions are as follows:
• Supplies - Total decrease of $129,675 or 13.3% compared to the prior year adopted
budget;
• Contractual Services - Total decrease of $250,800 or 12.8% compared to the prior year
adopted budget
• Professional & Technical Services - Total decrease of $944,654 or 46% compared to the
prior year adopted budget. The prior -year budget included $520,000 for the general plan
update, which has been postponed.
• Meetings & Travel - Total decrease of $41,527 or 30% compared to the prior year
adopted budget
• Training & Education - Total decrease of $54,125 or 24.7% compared to the prior year
adopted budget
• Dues and Subscriptions - Total decrease of $17,451 or 19.5% compared to the prior year
adopted budget
The budget reductions outlined above will result in elimination of programs and services and
major impacts
as follows:
1.
Police
Department —
a.
Reduction in vehicle fleet;
b.
With all the frozen positions, staff anticipates lowering the needed funds for
background investigations and uniform/equipment purchases;
2.
Fire Department —
a.
Reduction of training and education funding
b.
Reduction in large -scale incident training
3.
Recreation and Parks —
a.
Cancel professional printing services and produce quarterly brochure in -house
b.
Defer the replacement of aquatics supplies
c.
Defer the maintenance of outdoor pools
d.
Reduce Cultural Arts program including contract classes and drama productions
e.
Reduce purchase of uniforms, trophies & giveaways for the Teen Center,
Farmers' Market, and other Special Events
f.
Eliminate the purchase of Holiday Tree
g.
Eliminate the use of professional sound for special events
h.
Cancel the October 2010 Halloween Frolic
i.
Eliminate postage for brochure mailings
j.
Reduce meetings and travel
k.
Reduce training and education
1.
Retire department vehicle
m.
Reduce tree maintenance contracts
n.
Reduce landscape maintenance contract
o.
Reduce water usage
p.
Reduce gas consumption
4.
Library
a.
Reduction in open hours to the public at the main library and to students at the
school libraries.
b.
Delay one -time projects in the areas of technology upgrades, refurbishing library
rooms and other projects which use these funds.
c.
Reduction in new books, magazine subscriptions, online databases, and
audio /visual materials.
5.
Public
Works
a.
Reductions and/or elimination of residential services (e.g., graffiti removal,
community event support, sewer back -ups);
b.
Reduced response time internally and externally;
c.
Reduced infrastructure maintenance;
d.
Reduced street sweeping;
e.
No job certifications and training.
f.
Elimination of non - essential projects and programs (e.g., environment expo,
school presentations)
6.
Planning
& Building Safety —
a.
Reduction in consulting contracts. If level of construction increases, likely cause
an increased time for reviewing plans, inspection and issuing permits.
Long -Term Impacts on future budgets
The following are long -term impacts that should be noted:
• OPEB Liability — By drawing from our OPEB Trust this year in the amount of
$750,000, we are increasing our long -term unfunded liability. As a result, future
valuations will more than likely require an increased annual payment to make up for the
amounts we have drawn from this trust;
• Equipment Replacement Funding — $2,280,550 was transferred into the General Fund
to help balance the FY 2009 -2010 General Fund Budget, bringing the Equipment
Replacement Fund to a 90% funding level. In addition, the FY 2009 -2010 annual charge
of $1.4 million was suspended to help close the $3.1 million deficit estimated at yearend.
FY 2010 -2011 funding level is budgeted at 90 %. Further reduction in the balance of the
Equipment Replacement Fund could cause City departments to put a hold on all
equipment purchases;
• Non - personnel Expenditure Reductions — The elimination of these costs and associated
community programs could result in:
a. Increase in exposure to claims — Reductions in tree trimming and root
maintenance increases the potential for claims filed against the City;
b. Deterioration of City landscape and community facilities — With the reduction of
services such as street sweeping, graffiti removal, infrastructure maintenance,
adequate pool maintenance, the City's capital assets would deteriorate;
c. Reduction of other non - personnel expenses relating to training and certifications
could impact the employees ability to perform essential duties.
• Pension Rate Increases: Ca1PERS has issued an estimate of the impact on future PERS
rates due to the extensive portfolio losses experienced in 2008 -2009. These losses will
not be realized in terms of rate increases for employers until FY 2011 -2012 due to the
two -year lag on the actuarial data used to set the annual rates. Because of the reported
24% decline in the portfolio as of June 30, 2009, Ca1PERS has altered their methodology
for valuing the plan assets and instead of spiking the 2011 -2012 rates all in one year to
account for that loss (as their asset valuation methodology dictates) a smoothing
methodology will be used over three years beginning July 1, 2011.
Based on the current employee count, and assuming no increases in salaries, it is
projected that the increase in rates will cost the City approximately $3,630,000 for the
next three years. $2,620,000 for the Safety groups and $1,010,000 for the Miscellaneous
employees.
Summary
With revenues projected at $52.4 million and expenditures at $56 million, inclusive of employee
concessions and one -time money, a $3.6 million deficit still remains. Council has directed the
City Manager to continue meeting with the City's labor groups regarding concessions. This
process is not expected to be completed by the beginning of the fiscal year. Therefore, staff
recommends temporarily using General Fund reserves of $3.6 million to balance the FY 2010-
2011 General Fund Budget. Once this process is completed budget adjustments will be
identified for Council approval.
CITY OF EL SEGUNDO
SUMMARY OF EXPENDITURES BY FUND
FISCAL YEAR 2010 -2011 PRELIMINARY BUDGET
IDESCRIPTION
I ACTUALS
I ACTUALS
I ADOPTED
I YE Project
I PRELIM
001 GENERAL FUND
$ 59,139,954
62,639,287
62,328,400
58,949,400
56,010,156
104 TRAFFIC SAFETY
154,500
276,000
200,000
200,004
200,000
106 STATE GAS TAX
236,577
445,331
257,600
96,027
257,600
109 ASSET FORFEITURE
667,039
731,903
922,854
680,568
1,145,621
110 MEASURE R
-
-
85,000
-
85,000
111 COMMUNITY DEVELOPMENT BLOCK GRANT
275,070
55,278
228,729
266,375
71,300
112 PROP A TRANSPORTATION
304,835
296,090
378,225
257,690
133,929
114 PROP C TRANSPORTATION
213,466
152,470
502,892
381,080
167,102
115 AIR POLLUTION REDUCTION
53,528
57,061
26,600
-
31,100
116 RESIDENTIAL SOUND INSULATION
11,042,591
6,947,886
17,137,296
6,275,581
12,649,505
117 HYPERION MITIGATION FUND
8,625
9,806
267,575
209,270
267,300
118 TDA ARTICLE 3 - SB 821 BIKEWAY FUND
-
-
9,000
-
9,000
119 INACTIVE FUND 119
2,700
12,082
-
-
-
120C.O.P.S. FUND
280,857
28,323
100,000
41,346
100,000
122 LAWA FUND
1,575,224
5,471,325
-
-
-
125 AQMD Tree Partnership Program
-
-
-
10,999
-
301 CAPITAL IMPROVEMENT FUND
5,184,981
6,573,682
2,444,000
3,960,011
2,444,000
302 INFRASTRUCTURE REPLACEMENT FUND
4,141,994
-
-
-
-
401 ECONOMIC UNCERTAINTY FUND
5,715,010
3,360,900
1,960,000
1,959,996
169,495
404 ACCRUAL SICK LEAVE/VACATION
-
-
111,100
111,096
111,100
405 FACILITIES MAINTENANCE
113,508
200,271
95,000
64,656
95,000
501 WATER FUND
14,006,453
16,388,467
18,899,250
19,943,817
19,562,820
502 SEWER FUND
2,245,627
2,952,714
2,933,337
1,925,794
3,010,940
503 GOLF COURSE
3,017,607
2,149,860
2,175,888
1,700,177
2,382,700
601 EQUIPMENT REPLACEMENT
613,502
826,288
5,465,700
2,819,796
5,465,700
602 LIABILITY INSURANCE
1,374,432
791,098
1,847,233
1,012,958
1,160,687
603 WORKERS' COMP RESERVE/ INSURANCE
1,432,549
2,442,390
2,452,213
1,571,985
2,510,463
702 DEVELOPER FEES - EXPENDABLE TRUST
43,752
1,580,250
1,000,000
1,051,024
250,000
703 EXPENDABLE TRUST FUND - OTHER
1,597,882
80,000
728,000
728,004
536,000
708 OUTSIDE SERVICES TRUST
22,034
13,478
15,000
5,358
15,000
CITY OF EL SEGUNDO - ALL FUNDS
$ 113,464,297
114,482,240
122,570,892
104,223,012
108,841,518
B -1
CITY OF EL SEGUNDO
SUMMARY OF GENERAL FUND EXPENDITURES
FISCAL YEAR 2010 -2011 PRELIMINARY BUDGET
W,
2008
2009
2010
2010
2011
HUMAN RESOURCES
ACTUALS
ACTUALS
ADOPTED I
YE Project I
PRELIM
4100-400 EMPLOYEE SALARIES
294,408
393,517
386,300
471,251
478,144
4200 -400 EMPLOYEE BENEFITS
119,729
146,646
186,400
121,414
153,503
5200 -400 SUPPLIES
2,198
1,967
2,840
2,200
2,200
6200 -400 SERVICE CHARGES
231,778
223,310
188,510
167,514
152,700
8108 -400 Computer Hardware
_
481
_
_
688,350
0000 -400 Expenditures
648,113
765,921
764,050
762,379
786,547
8106 -400 Communication
2008
2009
2010
2010
2011
NON - DEPARTMENT
ACTUALS
ACTUALS
ADOPTED
YE Project
PRELIM
4100 -400 EMPLOYEE SALARIES
14,643,725
15,248,127
15,706,900
13,878,913
14,138,563
4200 -400 EMPLOYEE BENEFITS
1,831,344
1,940,923
-
1,621,000
173,649
1,946,628
30,598
2,004,483
4900 -400 DEBT SERVICE
692,011
647,174
509,150
509,150
536,200
5200 -400 SUPPLIES
2,486
2,600
-
1,593
-
6100 -400 PUBLIC UTLITY CHARGES
-
4,726
-
35,463
-
6200 -400 SERVICE CHARGES
1,467,637
1,961,049
1,228,100
2,054,248
1,468,000
6400 -400 COMMUNITY PROMOTION
671,335
835,271
770,000
708,410
552,000
8104 -400 Equipment
38
-
_
8108 -400 Computer Hardware
17,264
-
_
-
0000 -400 Expenditures
4,682,115
5,391,743
4,128,250
5,429,141
4,591,281
2008
2009
2010
2010
2011
POLICE DEPARTMENT
ACTUALS
ACTUALS
ADOPTED
YE Project
P
PRELIM
4100 -400 EMPLOYEE SALARIES
9,093,180
9,902,199
10,325,998
9,457,673
9,745,168
4200 -400 EMPLOYEE BENEFITS
5,393,648
5,732,897
4,855,055
5,287,512
5,207,248
5200 -400 SUPPLIES
75,252
80,310
73,171
36,177
72,850
6200 -400 SERVICE CHARGES
1,376,866
1,155,058
1,071,496
1,063,873
1,049,200
6400 -400 COMMUNITY PROMOTION
-
554
-
_
8105 -400 Automotive
_
487
8106 -400 Communication
16,587
-
_
8109 -400 Computer Software
-
19,490
-
_
_
0000 -400 Expenditures
15,955,533
16,890,995
16,325,720
15,845,235
16,074,466
2008
2009
2010
2010
2011
COMMUNICATION CENTER
ACTUALS
ACTUALS
ADOPTED
YE Project
PRELIM
4100 -400 EMPLOYEE SALARIES
965,910
1,165,408
1,218,600
1,184,048
4200 -400 EMPLOYEE BENEFITS
479,731
516,366
544,100
460,563
5200 -400 SUPPLIES
5,509
3,655
9,400
2,363
6200 -400 SERVICE CHARGES
144,906
162,229
564,950
558,456
1,380,700
0000 -400 Expenditures
1,596,056
1,847,658
2,337,050
2,205,430
1,380,700
W,
2008
2009
2010
2010
2011
FIRE DEPARTMENT
ACTUALS
ACTUALS
ADOPTED
YE Project
PRELIM
4100 -400 EMPLOYEE SALARIES
9,568,386
10,192,524
10,065,800
9,045,752
8,742,250
4200 -400 EMPLOYEE BENEFITS
4,067,813
3,981,302
4,716,750
3,920,561
4,476,913
5200 -400 SUPPLIES
128,836
147,502
153,650
63,403
153,650
6100 -400 PUBLIC UTLITY CHARGES
18,603
18,647
17,300
16,086
20,450
6200 -400 SERVICE CHARGES
817,957
723,132
696,450
833,111
688,350
8104 -400 Equipment
39,286
171,523
30,950
-
30,950
8106 -400 Communication
2,844
13,497
-
_
8109 -400 Computer Software
-
-
26,000
-
26,000
0000 -400 Expenditures
14,643,725
15,248,127
15,706,900
13,878,913
14,138,563
W,
PUBLIC WORKS
4100 -400 EMPLOYEE SALARIES
4200 -400 EMPLOYEE BENEFITS
5200 -400 SUPPLIES
6100 -400 PUBLIC UTLITY CHARGES
6200 -400 SERVICE CHARGES
0000 -400 Expenditures
RECREATION AND PARKS
4100 -400 EMPLOYEE SALARIES
4200 -400 EMPLOYEE BENEFITS
5200 -400 SUPPLIES
6100 -400 PUBLIC UTLITY CHARGES
6200 -400 SERVICE CHARGES
8104 -400 Equipment
0000 -400 Expenditures
CITY OF EL SEGUNDO
SUMMARY OF GENERAL FUND EXPENDITURES
FISCAL YEAR 2010 -2011 PRELIMINARY BUDGET
2008
ACTUALS
2009
ACTUALS_...j
2010
ADOPTED
2010
YE Project
2011
PRELIM
1,993,229
2,206,943
2,364,784
2,194,876
1,855,964
932,193
1,013,808
920,100
826,623
874,212
383,102
335,062
423,483
335,674
359,100
404,827
657,361
671,313
598,847
677,480
2,185,795
1,688,938
1,725,150
1,735,124
1,643,220
5,899,146
5,902,112
6,104,830
5,691,144
5,409,976
2008
ACTUALS
2009
ACTUALS
2010
ADOPTED j
2010
YE Project
2011
PRELIM
2,080,686
2,284,121
2,372,446
2,197,555
2,493,459
878,905
882,645
797,842
749,109
871,650
166,638
176,218
193,900
139,442
152,700
287,995
266,356
249,000
218,630
247,700
930,133
965,833
997,212
1,084,842
742,800
-
4,981
-
-
-
4,344,357
4,580,154
4,610,400
4,389,578
4,508,309
LIBRARY SERVICES
2008
ACTUALS
2009
ACTUALS
2010
ADOPTED
2010
YE Project
2011
PRELIM
4100 -400 EMPLOYEE SALARIES
1,175,160
1,249,328
1,334,350
1,299,860
1,301,714
4200 -400 EMPLOYEE BENEFITS
455,896
483,002
512,680
411,911
599,095
5200 -400 SUPPLIES
21,646
23,629
24,283
15,802
23,000
5500 -400 BOOKS /OTHER PRINTED MATERIAL
139,477
179,759
180,000
155,100
138,600
6100 -400 PUBLIC UTLITY CHARGES
49,931
47,734
54,000
54,588
54,000
6200 -400 SERVICE CHARGES
173,665
187,773
191,137
118,819
181,020
8104 -400 Equipment
1,489
-
-
-
-
8108 -400 Computer Hardware
-
-
-
41,224
-
0000 -400 Expenditures
2,017,264
2,171,225
2,296,450
2,097,304
2,297,429
Subtotal:
TRANSFERS OUT:
Water Fund
General Liability Fund
CDBG
Capital Improvement Fund
Facilities Maintenance Fund
Less: 5% Salary Reductions:
TOTAL GENERAL FUND EXPENDITURES
58,059,956
61,425,432
61,827,400
58,448,900
57,209,156
-
6,000
-
-
-
255,000
-
-
-
-
-
127,250
56,000
56,000
56,000
750,000
885,000
350,000
350,000
150,000
75,000
195,600
95,000
95,000
95,000
1,080,000
1,213,850
501,000
501,000
301,000
- - - (1,500,000)
$ 59,139,956 62,639,282 62,328,400 58,949,900 56,010,156
D -3
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENTAGENDA HEADING: Reports of Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the Annual Report of the Capital
Improvement Program Advisory Committee (CIPAC). Oral presentation will be made by
CIPAC Chairman Crista Binder (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the Annual Report of CIPAC; (2) Receive the oral presentation; and
(3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
CIPAC Recommendations for FY 2010 -2011 (Annual Report)
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Dan Garcia, Assistant City Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director`'
APPROVED BY: Jack Wayt, City M
BACKGROUND AND DISCUSSION:
CIPAC is a 5- member committee appointed by City Council to evaluate and recommend projects
to be funded under the City's FY 2010/11 Capital Improvement Program. In June and July,
CIPAC reviewed 10 proposed projects totaling $1,315,000.00, solicited public input and
completed project evaluations. The attached annual report presents the final recommendations of
the Committee to fully fund or not fund the 10 projects based on this year's capital budget of
$1,010,000. Full funding for only five (5) projects has been recommended due to limited
funding availability. The remaining five (5) were not recommended for funding.
018 4
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
RECOMMENDATIONS FOR
FISCAL YEAR 2010 -2011
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
Chairman:
Vice - Chairman:
Committee Member:
Committee Member:
Committee Member:
Crista Binder
Chris Powell
A.J. Paz
David Atkinson
Scott Houston
019
CIPAC Annual Report
For FY 2010/11 CIP
TABLE OF CONTENTS
Transmittal Memo to Mayor and City Council Members ............................2
Capital Improvement Program Overview ...................... ..............................3
2010/11 CIPAC .............................................................. ..............................3
FundingSources ............................................................ ..............................4
Project Evaluations and Scoring Criteria ....................... ..............................5
10 -Year Plan Purpose .................................................... ..............................6
Conclusion..................................................................... ..............................6
Capital Improvement Project Recommendations for FY 2010 -2011 ..........7
APPENDIX I: Summary List of Projects
APPENDIX H: Project Detail Sheets
012-0
CIPAC Annual Report
For FY 2010/11 CIP
Capital Improvement Program
Advisory Committee
DATE: September 7, 2010
Chairman:
Vice - Chairman:
Committee Members:
TO: Honorable Mayor and City Council Members
FROM: The Capital Improvement Program Advisory Committee (CIP)
SUBJECT: Capital Improvement Project Recommendations for FY 2010/11
Crista Binder
Chris Powell
A.J. Paz
David Atkinson
Scott Houston
................................................ ...............................
The City of El Segundo is a charming, 5.46 square mile beach community with a dynamic mix of
residential and business districts. With a daytime workforce population exceeding 70,000 and a
nighttime residential population of approximately 17,000, the City is committed to maintaining
the vital infrastructure needed to support this world -class community.
In order to maintain and grow economic development in our region as well as to continue to
provide outstanding public services, it is critical that El Segundo continue to invest in streets,
sewers, water distribution, street lighting, and emergency services. Such investment also directly
benefits the quality of life of our residents through beautiful parks, youth and senior community
activities, downtown revitalization and high property values. In order to continue providing
exceptional services, it is projected that nearly $87 million will be needed over the next decade to
adequately maintain current facilities, provide new infrastructure where needed, implement new
technologies for the health and welfare of local citizens, and prepare for a major disaster.
Annually, these goals can be achieved through implementation of capital projects identified and
recommended by staff and the Capital Improvement Program Advisory Committee (CIPAC) and
approved by City Council.
2 021
OVERVIEW
The Capital Improvement Program Advisory Committee ( CIPAC)
is comprised of five members appointed by City Council to four -
year terms. Each year beginning in late spring, the committee
convenes to review and rank capital projects put forward by both
staff and the community through a public input process. The
dynamic and well- developed ranking system used considers several
factors and benefits which are described on page 5 under Project
Evaluation and Scoring Criteria. The ranking system also
incorporates the goals established in the Land Use Planning section
of the City's General Plan.
General Plan: Land Use Elements
LU1: Maintain El Segundo's "Small Town"
Atmosphere
LU2: Preservation and Enhancement of El
Segundo's Cultural and Historical
Resources
LU3: Proper Distribution of Residential Land
Uses
LU4: Provision of a Stable Tax Base for El
Segundo Through Commercial Uses
LU5: Attraction of Clean and Beneficial
Industrial Uses
LU6: Maintenance of Parks and Recreation
Facilities
LU7: Provision of Quality Infrastructure
2010/11 CIPAC
Once rankings are assigned, funding is then
allocated to the highest ranking projects based on
several considerations, which include:
• The source of funding (general funds,
propositions, grants, enterprise funds, etc.);
• Whether the particular funding source has
limitations and /or restrictions on the type of
project that can be funded;
• Whether other sources of matching funds
have already been secured;
• Whether the project needs partial or full
funding to be carried out; and
• Whether the project was carried over for
consideration from previous years, etc.
The final list of recommended projects is
forwarded to City Council, typically in September
of each year when the annual fiscal budget is
presented and adopted.
This year, ten (10) projects worth a combined total of $1,315,500
were submitted to CIPAC for funding consideration and
evaluation. The available funding pool for these projects is
$1,010,000, which is significantly less than in previous years due
to economic factors both locally and nationally. Of the ten projects
considered, CIPAC recommended that five projects receive full
funding and that the remaining five receive no funding. No projects
were recommended for partial funding this year.
FUNDING SOURCES
CIPAC Annual Report
For FY 2010/11 CIP
Available funding sources for the FY 2010/11 Capital
Improvement Program (CIP) include the Water Fund, Sewer Fund,
Proposition C and Gas Tax, for a total of $1,010,000. No funds
were allocated this year from the General Fund, Proposition 1B,
Community Development Block Grant, Proposition 42 and
Measure R. A summary of the estimated funding sources is as
follows:
Water Fund
$340,000
Sewer Fund
$500,000
Proposition C
$120,000
Gas Tax
$50,000
Total
$1,010,000
Water and Sewer Fund
Sewer rates increase annually according to the 2004
recommendations of the Wastewater Rate Study Task Force and
the 2006 Proposition 218 protest ballot process.
Water rates increase annually or semiannually according to the
pass through rates set by the West Basin Water District. The pass
through rate structure was approved by voters following a 2009
Proposition 218 protest ballot process. Of the of the ten projects
considered, the CIPAC recommended that one project utilize sewer
enterprise funds for sewer main repairs and replacement, and that
two projects utilize water enterprise funds to: 1) restore the
elevated tank restoration and 2) conduct a feasibility study on
construction of a new reservoir.
Proposition C
Proposition C Funds are earmarked for transit related
improvements for roadways carrying fixed transit routes. The
November 6, 1990 Los Angeles County Transportation
Commission measure increased the sales tax in the county by one
half cent to fund transit projects and buses. Of the funds generated,
20% is returned to local jurisdictions for eligible transit, para-
transit and related services. These local Prop C funds are
distributed to municipalities on a per capita basis. The City uses a
portion of its Prop C local return for arterial street improvements
and the balance for transit services. Of the ten projects considered,
the CIPAC recommended that one project utilize Prop C funds for
arterial street rehabilitation.
M
023
CIPAC Annual Report
For FY 2010/11 CIP
Gas Tax
The gas tax has traditionally been used for residential street
maintenance in El Segundo. This tax is collected at the pump as a
surcharge on gasoline purchases. Currently in California,
consumers pay a $0.63 /gallon surcharge on gasoline and a
$0.72 /per gallon surcharge on diesel. Those rates also include
federal excise taxes. Of the of the ten projects considered, the
CIPAC recommended that one project utilize Gas Tax funds for
the City's annual curb and sidewalk repair and replacement
program.
PROJECT EVALUATION and
SCORING CRITERIA
In addition to the initial kick -off meeting held on May 20th, CIPAC
held three additional sessions to discuss and evaluate the ten
proposed projects (June 17, July 15 and August 5). The July 15th
meeting also included the advertised Public Workshop although no
public input was received or projects proposed at the workshop.
The criteria used to score and rank each project include:
➢ Health and Safety (0 -10 points): Degree to which the
improvement would mitigate harm to the community
(catastrophic, personal injury, property).
➢ System Condition (0 -5 points): Degree to which the
improvement maintains the useful life of the system
(sidewalks, streets, sewer, water, storm drain, and
communications).
➢ Return on Investment (0 -5 points): Degree to which the
improvement results in savings, efficiencies or mitigates
significant future costs.
➢ Joint Agreement/Legal Requirement (0 -5 points): Degree to
which the City is required to implement the project by law.
➢ Coordination Opportunity (0 -5 points): Degree to which the
improvement can be completed with another project to generate
savings or efficiencies in the use of time, labor and materials.
➢ Community Interest (0 -5 points): This score is used when the
project is given special consideration based upon substantial
community interest where other project categories do not
necessarily apply. The project will include a community impact
statement to justify the project score.
024
10 -YEAR PLAN PURPOSE
CONCLUSION
CIPAC Annual Report
For FY 2010/11 CIP
In 2007, the CIPAC Committee recommended and the City
Council adopted a 10 -Year, $87 million Infrastructure and
Maintenance Program. However, the extent of and cost associated
with those infrastructure needs have not been met given the current
budget crisis. As the City's infrastructure continues to age and
deteriorate, operational costs will undoubtedly increase as efforts
are redirected toward repairing system failures rather than
maintaining the system before failures occur. Significant capital
will still be required to effectively maintain the system in
serviceable condition while responding to unanticipated system
failures. Long term financial planning is critical if we are to meet
our short and long term infrastructure maintenance objectives.
CIPAC completed its evaluation of the ten proposed capital
improvement projects and respectfully submits its list of priority
projects recommended for funding this year. The CIPAC
recommends that City Council receive and file the FY 2010/11 CIP
Recommendations and Annual Report.
The table on the following page summarizes CIPAC's
recommendations for FY 2010/11.
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Project Summary Sheet
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APPENDIX II
Project Detail Sheets
CIPAC Annual Report
For FY 2010/11 CIP
030
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE Sewer Line Repair
REQUESTING DEPARTMENT Public Works Department — Wastewater Division
DESCRIPTION
Perform as- needed sewer line repairs of problems
identified by CCTV inspection.
JUSTIFICATION
The City's wastewater system consists of
approximately 50 miles of pipe and 1,050 manholes.
The majority of these pipes are constructed of
vitrified clay and range in size from 6 -inch to 24 -inch
in diameter. The system was constructed over the
years based on the development needs of the City
and approximately 60% of the lines are now over 50
years old.
The City has currently begun a CCTV inspection of
its entire collection system and this work is
anticipated to be completed within the next few months. Staff anticipates that some problems identified during this
inspection process will require immediate repair and wishes to earmark a portion of this year's CIPAC funds toward these
repairs. Once the CCTV inspection has been completed and a thorough evaluation has been performed, staff will return
with a more detailed schedule for sewer rehabilitation. This $500,000 staff is requesting will provide for the immediate
repair of approximately 2,000 lineal feet of sewer line.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENTS
ESTIMATED FUNDS I EXPENSES
COST ALLOCATED I TO
TO DATE 9/30110
$500,000 SS 10 10
CIPAC scored the proj ect as follows:
FY FY I FY
2010/11 2011/12 2012/13
$500,000 SS 10 10
FY FY
2013/14 2014/15
0 0
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G.
W.
GT.
D.
C.
A.
GR.
IR.
SS.
HS
SC
ROI
LG
CO
CI
TOT
Score
5
3
3
3
1
1 0
16
FY FY
2013/14 2014/15
0 0
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G.
W.
GT.
D.
C.
A.
GR.
IR.
SS.
General /Capital Improvement Fund
Water Fund
Gasoline Tax Fund
Developer Contributions
C.D.B.G.
Asset Forfeiture Fund
Grant/Other Agencies
Infrastructure Replacement
Sewer Fund
1
DESIGN & PLANS
10,000
2. CONSTRUCTION
400,000
3. MANAGEMENT /INSPECTION
50,000
4. CONTINGENCIES
40,000
5. OTHER (LIST)
TOTAL
500,000 SS
All costs
shown in current dollars
CIPAC FORM 2010— 2011
'Al
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE Water Elevated Reservoir Painting
REQUESTING DEPARTMENT Public Works — Water Division
DESCRIPTION
To repaint/recoat the elevated reservoir.(
JUSTIFICATION
An inspection of the elevated reservoir in 2010
revealed that its structural integrity is in good
condition. However, cosmetic repairs are necessary to
repair and prevent future corrosion and improve
safety. The paint has chipped off in several areas and
caused rusting due to exposure to the salt air.
Repainting and maintenance repairs are
recommended to prevent deterioration and to extend
the useful like of the reservoir.
The proposed project includes interior and exterior
coating, repair of rust throughout and corrosion on
rivet seams and other localized areas; overflow
remediation; and repair of handrails, grates, interior
ladders, vent, unprotected openings, and FAA
warning lights.
GENERAL PLAN REFERENCE LU 7
CIPAC COMMENTS
ESTIMATED
COST
FUNDS
ALLOCATED
EXPENSES
TO
FY
2010/11
FY
2011/12
FY
2012/13
FY
2013/14
FY
2014/15
TO DATE
9/30/10
$240,000W
0
$240,000 W
CIPAC SCORE
HS SC ROI LG CO Cl TOT
Score
3 3 3 0 1 3 12
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
1. DESIGN
$10,000
Fund
2. CONSTRUCTION
$200,000
W. Water Fund
3. MANAGEMENT /INSPECTION
$20,000
GT. Gasoline Tax Fund
D. Developer Contributions
4. CONTINGENCIES
$10,000
5. OTHER (LIST) Soils Engineer Rep.
C. C.D.B.G.
Survey
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
TOTAL
$240,000
IR. Infrastructure Replacement
SS. Sewer Fund
All costs shown in current dollars
CIPAC FORM 2010 — 2011
-1- U�;.:
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE
REQUESTING DEPARTMENT
DESCRIPTION
Feasibility Study for New Reservoir
JUSTIFICATION
New Potable Water Reservoir Feasibility Stud
Public Works
El Segundo's water department provides potable water to
nearly 5000 customers throughout the year, who collectively
use between 9000 - 10,000 acre -ft annually, or roughly 8.6
million gallons per day. Combined, the City's two reservoirs
and one elevated tank store just over 9 million gallons.
Therefore, the City effectively has a potable water storage
capacity equal to one day's use. All three storage tanks are
located in the water yard adjacent to Hill Top Park on Lomita
St.
!nt — Water Division
In the event of an earthquake or other disaster, the City's existing facilities are not capable of providing more than one
day's water supply. Additionally, because all three tanks are co- located next to each other, the ability to provide a
secondary source of water is limited should these systems be compromised. The City would like to investigate the
feasibility of constructing an additional 5 MG reservoir at an alternate site, both to provide additional daily storage and to
increase protection of our water supply in the event of an emergency or other disaster. The Feasibility Study would
evaluate potential locations, reservoir size options, the additional infrastructure (if any) that would needed, probable cost
of construction, operational considerations, etc.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENTS
r1MATED FUNDS EXPENSES FY
COST ALLOCATED TO 2010/11
TO DATE 9/30/10
$100,000 W 10 10
CIPAC scored the proj ect as follows:
FY FY
2011/12 2012/13
$100,000 W 10 10
Score
HS
SC
ROI
LG
CO
CI
TOT
1
5
5
0
1
0
12
FUNDING SOURCES
FY FY
2013/14 2014/15
0 0
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G.
General /Capital Improvement Fund
1
DESIGN & PLANS
W.
Water Fund
GT.
Gasoline Tax Fund
2.
CONSTRUCTION
D.
Developer Contributions
3.
MANAGEMENT /INSPECTION
C.
C.D.B.G.
4.
CONTINGENCIES
A.
Asset Forfeiture Fund
5.
OTHER (LIST) Feasibility Study
$100,000 W
GR.
Grant/Other Agencies
IR.
Infrastructure Replacement
TOTAL
$100,000 W
SS.
All costs
Sewer Fund
shown in current dollars
CIPAC FORM 2010— 2011
-f-
033
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE f Curb and Sidewalk Repair Citywide I
REQUESTING DEPARTMENT I Public Works Department — Engineering Division I
DESCRIPTION
Curb and Sidewalk Repair Citywide
JUSTIFICATION
Curb and sidewalk are displaced by tree roots and
other causes creating potential trip hazards. Locations
for curb and sidewalk requiring repair are generated
throughout the year by field surveys from the Street
Maintenance Division and requests from residents.
Each year the amount of work identified for repair
exceeds the funding allocated. Additional funding
would enable the Street Maintenance Division to
reduce the backlog of resident's requests and City
surveys. It is estimated that every 20 years 10% of a
street's concrete curbs and sidewalk must be
replaced. This results in approximately $50,000 of
concrete work needed annually.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENTS
CIPAC SCORE: HS: 3 SC: 5 ROI : 1 JL: 0 CO: 0 Cl: 0 Total Score: 9
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2010 -2011 2011 -2012 2012 -2013 2013 -2014 2014 -2015
TO DATE
$50,000 $50,000 $50,000
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant /Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
$50,000
TOTAL 1 $50,000
All costs shown in current dollars CIPAC FORM 2010 — 2015
034
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE Arterial Streets Rehabilitation Program
REQUESTING DEPARTMENT Public Works
DESCRIPTION
Pro osed street rehabilitation projects:
SF
Unit Price
Total
1
Douglas Street ( Place) Rosecrans Ave to Park
Place
59,730
$2
$119,460.00
JUSTIFICATION
The Arterial Streets Rehabilitation Program will rehabilitate
r
arterial and collector streets citywide. On a biennial basis,
Public Works inspects and rates pavements on arterials and
collectors. A Pavement Condition Index (PCI, 0 -100, 100
being best) is assigned to each street based on pavement
condition. Agencies typically attempt to keep their average
PCI above 65, which is considered a minimum standard. The
City's current average PCI rating is 56 which is "fair to good ".
The goal of the program is to increase the condition of streets
to a rating of 65. To do so, a minimum investment in pavement
overlay projects in the amount of $550,000 per year is
necessary. Once this PCI rating is reached, the Arterial and
Collector system can be maintained through simple lower -cost
measures such as slurry sealing. If this level of investment is
not made, the quantity of deferred maintenance will increase
and these streets will no longer be candidates for lower cost
rehabilitation strategies.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENT
CIPAC SCORE HS : 3 SC : 3 RI : 0 JA : 0 C 0 CI : 0 Total Score : 7
ESTIMATED
COST
FUNDS ALLOCATED
TO DATE
EXPENSES TO
9/30/09
FY
2010 -2011
FY
2011 -2012
FY
2012 -2013
FY
2013 -2014
FY
2014 -2015
$120,000
0
$120,000
PROP C
New Criteria Mod.
PROP C
Adopted Criteria
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
1. DESIGN
2. CONSTRUCTION
120,000 (PROP C)
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
A. Asset Forfeiture Fund
Survey
GR. Grant/Other Agencies
TOTAL
$120,000
IR. Infrastructure Replacement
(PROP C)
PC. PROP C
All costs shown in current dollars CIPAC FORM 2010 — 2011
0 3 :5
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE Fire Station #1 Dispatch Fire Station Alerting System
REQUESTING DEPARTMENT Fire Department
DES CRIPTION'
Replace Existing Fire Station #1 Fire Station Alerting
System with Modern Alerting System
JUSTIFICATION
+�
The Fire Department has experienced several missed calls;..
because the poor performance of the existing Fire Alarm
Alerting System. Current system is over 20 years old and is
based on a radio tone page system which is antiquated_:
alerting method. New system would rely on TCP /IP
Computer network for alerting rather than radio waves
(radio would become the back -up alerting method to the
TCP /IP alerting in the new system). This system is
consistent with the newly installed system at Fire Station #2,
`
and allows for zoned - dispatching by alerting only those units
that need to respond rather than entire Station. System will
also provide light indicator of alarms and night time
illumination for firefighters to safely walk to the apparatus.
New system also provides a ramped wake up during
sleeping hours rather than suddenly startling firefighters
Current system relies on a radio designed to be installed
in a vehicle to receive radios signals and alert station
and has been undependable recently resulting in
missed dispatches.
from sleep (an important safety consideration that has
shown to reduce heart attacks amongst firefighters). This is
a critical piece of equipment that we rely on for dispatch to
life threatening emergencies and cannot be undependable.
GENERAL PLAN REFERENCE
CIPAC COMMENTS
ESTIMATED
COST
FUNDS
ALLOCATED
EXPENSES
TO
FY
2010/11
FY
2011/12
FY
2012/13
FY
2013/14
FY
2014/15
TO DATE
9/30/10
$70,000
0
$70,000
CIPAC SCORE
Score HS SC ROI LG CO Cl TOT
3 5 1 0 0 0 9
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
1. DESIGN
2. CONSTRUCTION
$70,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
A. Asset Forfeiture Fund
Survey
GR. Grant/Other Agencies
TOTAL
$70,000
IR. Infrastructure Replacement
All costs shown in current dollars CIPAC FORM 2009 — 2010
036
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE Fire Station #1 Diesel Exhaust Removal System Replacement
REQUESTING DEPARTMENT Fire De artment
Replace Diesel Exhaust Removal System At Fire Station #1
JUSTIFICATION
Current diesel exhaust removal system is 20 years old.
Difficult and costly to maintain and is breaking down often.
New system installed at new Fire Station 2 is incompatible
making movement of Fire Engines from Station to Station
impossible (new system requires an adapter that is welded
on to exhaust). New system is more powerful and has fewer
moving parts.
GENERAL PLAN REFERENCE
CIPAC COMMENTS
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2010/11 2011/12 2012/13 2013/14 2014/15
TO DATE 9/30/10
$43,000 0 $43,000
CIPAC SCORE
Score HS SC ROI LG CO Cl TOT
3 3 1
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G. General /Capital Improvement 1. DESIGN
Fund 2. CONSTRUCTION $43,000
W. Water Fund
GT. Gasoline Tax Fund 3. MANAGEMENT /INSPECTION
D. Developer Contributions 4. CONTINGENCIES
C. C. D.B.G. 5. OTHER (LIST) Soils Engineer Rep.
A. Asset Forfeiture Fund Survey
GR. Grant/Other Agencies TOTAL $43,000
IR. Infrastructure Replacement
All costs shown in current dollars CIPAC FORM 2009 — 2010
037
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE I Library Exterior Window Replacement I
ING DEPARTMENT Public Works — Facilities Maintenance Division
To replace four leaking exterior windows at the City Library
JUSTIFICATION
Four large exterior windows at the City Library have developed
leaks and are beginning to cause mold issues inside the building.
Staff has made numerous attempts to seal these leaks; however
they have not been successful. An evaluation by an outside
window contractor has determined that due to age the windows
cannot be sealed and must be replaced in order to prevent the
leaks. Staff is recommending replacement of these windows to
prevent future repairs and problems associated with mold and
water related damage.
GENERAL PLAN REFERENCE
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2010/11 2011/12 2012/13 2013/14 2014/15
TO DATE 9/30/10
$20,000 G 0 $20,000 G
CIPAC SCORE
Score HS SC ROI LG CO Cl TOT
1 1 3 1 0 0 0 j 5
FUNDING SOURCES COST - BREAKDOWN
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
SS. Sewer Fund
All costs shown in current dollars
DESCRIPTION
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
ESTIMATED COST
$20,000
TOTAL 1 $20,000
CIPAC FORM 2010 — 2011
038
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
PROJECT TITLE I Fire Station #1 Kitchen Remodel
REQUESTING DEPARTMENT I Fire De artment
Remodel Existing Kitchen At Fire Station #1
JUSTIFICATION
Kitchen is 23 years old, last modified in 1987. Cabinets
constructed of inexpensive particle board which are broken,
delaminating, not closing properly, insides stained, hinges
break, & often in need of repair. Flooring is part ceramic tile,
part inexpensive linoleum, and part unfinished bare
concrete. Counter tops are laminated particle board and
are delaminating, swelling from water damage and stained.
Raw wood areas on cabinets and countertops highly
susceptible to bacteria and mold. Salvaged office equipment
used as additional counter and cabinet space.
GENERAL PLAN REFERENCE
CIPAC COMMENTS
ESTIMATED FUNDS
COST ALLOCATED
TO DATE
$125,000 0
CIPAC SCORE
Score HS SC
1 3
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
All costs shown in current dollars
EXPENSES
TO
9/30/10
Infinished Concrete
FY FY FY FY FY
2010/11 2011/12 2012/13 2013/14 2014/15
$125,000
ROI LG CO CI TOT
1 0 0 0 5
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN 4iiu,uuu
2. CONSTRUCTION $115,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
TOTAL 1 $125,000
CIPAC FORM 2009 — 2010
03
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2010/2011
LE Watch Commander Officer Renovation
REQUESTING DEPARTMENT I Police Department
The purpose of this project is to remodel the Watch
Commander and Watch Sergeant Office to enhance the
effectiveness and efficiency of the Patrol Division.
JUSTIFICATION
With the transition of El Segundo's public safety dispatch services to a regional center located in Hawthorne, the Watch
Commander's and Watch Sergeant's office will need to be a more effective and efficient area for the successful
management of police operations. Although the current footprint is satisfactory in size, the furniture, fixtures and layout
do not accommodate supervisory overview during static or tactical situations.
The proposed work includes moderate construction to close a window and move a doorway. Additionally, furniture and
fixtures will be included to make the area more user friendly.
GENERAL PLAN REFERENCE
CIPAC COMMENTS
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2010/11 2011/12 2012/13 2013/14 2014/15
TO DATE 9/30/10
0
CIPAC SCORE
Score HS SC ROI LG CO Cl TOT
0 1 1 0 1 0 1 0 1 0 1 1
FUNDING SOURCES
COST - BREAKDOWN
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
DESCRIPTION
ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$47,500
All costs shown in current dollars CIPAC FORM 2009 — 2010
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/06/10 THROUGH 8/26/10
Date
Payee
Amount
Description
8/6/2010
State of CA EFT
1,891.15
Child support payment
8/6/2010
Nationwide EFT
49,444.34
EFT 457 payment
8/6/2010
LIB
4,189.68
PARS payment
8/6/2010
Manufacturers & Traders
32,977.30
457 payment Vantagepoint
8/10/2010
West Basin
1,454,770.16
H2O payment
8/11/2010
Lane Donovan Golf Ptr
21,347.23
Payroll Transfer
8/13/2010
Cal Pers
311,205.49
Retirement
8/13/2010
Health Comp
1,975.17
Weekly claims
8/19/2010
Employment Development
4,637.81
State Taxes
8/19/2010
Employment Development
58,141.66
State Taxes
8/19/2010
IRS
253,029.56
Federal Taxes
8/20/2010
State of CA EFT
1,868.07
Child support payment
8/20/2010
Nationwide EFT
35,253.02
EFT 457 payment
8/20/2010
UB
4,306.72
PARS payment
8/20/2010
Manufacturers & Traders
32,695.79
457 payment Vantagepoint
8/27/2010
Cal Pers
311,753.08
Retirement
8/25/2010
Lane Donovan Golf Ptr
21,992.00
Payroll Transfer
8/6- 8/27/10
Workers Comp Activity
35,688.55
SCRMA checks issued
2,637,166.78
DATE OF RATIFICATION: 9/07/10
TOTAL PAYMENTS
BY WIRE:
2,637,166.78
Certified as to the accuracy of the wire transfers by:
Deputt City T easurer Da e
�PLUQ- M
Director of Finance Date
City Manager
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers\2010 \wire 2010 3rd Qtr \Wire Transfers 8- 26.xls 042
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 17, 2010 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 5:00 p.m.
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Brann
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mark Hensley, City Attorney, stated that Council would be meeting in closed session
pursuant to the items posted on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 1
043
APPOINTMENT AND PERFORMANCE EVALUATION OF PUBLIC EMPLOYEE (Gov't.
Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Police Support Services Employees Association (PSSEA), City
Employees Association (CEA), Firefighters Association (FFA), Police Managers
Association (PMA), Police Officers Association (POA), Supervisory and Professional
Employees (S &P)
Negotiators: Jack Wayt and Bob Hyland
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -2-
matters
City Property: 2161 El Segundo Boulevard, El Segundo (Fire Station No. 2)
City Negotiators: City Manager, Assistant City Manager
Negotiating Party: Wiseburn School District or Brian Sweeny
Under Negotiation: Price and Terms (potential lease or sale)
City Property: APN #4155 - 614 -900 (Storm Water Detention Basin)
City Negotiators: City Manager
Negotiating Party: El Segundo Unified School District
Under Negotiation: Price and Terms (potential lease or sale)
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 2 044
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 17, 2010 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 7:00 p.m.
INVOCATION — Father Alexei Smith, St. Andrews Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Don Brann
PRESENTATIONS - NONE
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Brann
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Elizabeth Diaz, resident, spoke, in favor on transitioning to Los Angeles County Fire.
Frank Silva, resident, spoke in favor of transitioning to Los Angeles County Fire.
Wyndell Phillips, California Attorney representing the City Employees Association,
spoke in favor of finding solutions for saving employee jobs.
Steven Eno, resident, spoke regarding placement of tax measures on the ballot.
Linda Cruz, resident, spoke, in favor of transitioning to Los Angeles County
Fire.
Fred Curcio, resident, spoke in favor of transitioning to Los Angeles County Fire.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 3
U�J
Dennis Poore, resident, support examining alternatives that will keep City services
intact, including transitioning to Los Angeles County Fire Department, to balancing the
budget.
Peter Lewis, resident, spoke in support of retaining public safety level and transitioning
to Los Angeles County Fire.
Peggy Tyrell, resident, spoke against transitioning to Los Angeles County Fire
Department. Also spoke regarding the El Segundo Soccer fields.
Gregorio Daniel, International Brotherhood of Teamsters Local 911, stated that until
Council decided whether or not to transition to Los Angeles County Fire, there would not
b a clear picture of impacts to employee groups.
Bill Schultz, resident, spoke in favor of transitioning to Los Angeles County Fire
Department.
Joe Hardy, resident and representing the Hacienda Hotel, thanked Council for their
decision regarding the Transient Occupancy Tax.
Liz Garnholz, resident, spoke regarding Transient Occupancy Tax. Also spoke
regarding the recent Los Angeles Times article on public employee salaries and
questioned why El Segundo did not respond to the salary information request in a timely
manner. Also spoke in favor of salary reductions,
Loretta Frye, resident, spoke against transitioning to Los Angeles County Fire
Department.
Mark Rener, resident, spoke regarding costs for transitioning to Los Angeles County
Fire Department.
Ann Mazuke, resident, spoke against transitioning to Los Angeles County Fire
Department. Also spoke in favor of raising the Transient Occupancy Tax.
Veronica Becerra, representing the 603 Sepulveda Boulevard business, spoke
regarding Council's protest of an off -site alcohol permit and requested Council revisit
their decision.
Mike Robbins, resident, spoke regarding the excessive salary and benefits for public
safety employees.
Jason Van Biezen, spoke regarding the "South Bay Open Carry" organization.
Requested Council oppose AB1934.
Ron Swanson, resident and business owner, spoke regarding transitioning to Los
Angels County Fire and said he wanted to see the results of concessions with labor
unions, charging for Trash pick -up, UUT tax increase and other options.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 4 04 P.
Rod Spackman, Chevron, spoke regarding item on Zoning changes to Plaza El
Segundo.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Jacobson, SECOND Mayor Pro Tern Fisher to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to conduct a public hearing regarding the
proposed revisions made to the Police Services Fee Schedule. (Fiscal Impact:
None)
Mayor Busch stated that this was the time and place to conduct a public hearing
regarding proposed revisions made to the Police Services Fee Schedule. (Fiscal
Impact: None)
Clerk Domann stated that proper notice had been given in a timely manner and that no
communications had been received in the City Clerk's Office.
Mitch Tavera, Police Chief, gave a report.
MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Fisher to adopt
Resolution No. 4674 adopting a new fee schedule for the El Segundo Police
Department to recover costs incurred from providing various public services. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
ITEM NO. 10 BROUGHT FORWARD ON THE AGENDA
10. Consideration and possible action regarding the presentation of fiscal year 2009-
2010 third quarter Financial Review and presentation of the fiscal year 2010-
2011 Preliminary Budget. (Fiscal Impact: None)
Deborah Cullen, Finance Director, gave a presentation.
Council consensus to receive and file FY 2009 -2010 Third Quarter Financial staff report
Presentation of the fiscal year 2010 -2011 Preliminary Budget scheduled for September
7, 2010.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 5
U4
C. UNFINISHED BUSINESS
2. Continuation of Council's consideration to transition the El Segundo Fire
Department's ( "ESFD ") services to the Consolidated Fire Protection District of
Los Angeles County (aka the Los Angeles County Fire Department), including
possible action to direct staff to proceed with negotiations with the Los Angeles
County Fire Department for annexation of the El Segundo Fire Department to the
Fire District pursuant to the Los Angeles County Board of Supervisors
authorization of the attached Feasibility Study. Additionally, the Council will
consider possible action to direct staff to undertake further analysis of potential
impacts including, without limitation, an analysis pursuant to Elections Code §
9212 regarding an initiative petition currently being circulated that would require,
if adopted, that ESFD's services be performed by the County.
Jack Wayt, City Manager, Introduced Debbie Aguirre, Chief, Planning Division, and
Daryl L. Osby, Chief Deputy, from Los Angeles County Fire.
Chief Osby and Aguirre gave a presentation and responded to Council questions.
Council recessed at 9:58 p.m.
Council reconvened at 10:03 p.m. with all members present.
MOTION by Council Member Brann to direct staff to proceed with negotiations with the
Los Angeles County Fire Department for annexation of the El Segundo Fire Department
to the Fire District pursuant to the authorization of Los Angeles County Board of
Supervisors.
Mayor Busch proposed amending the motion to proceed and move forward with the
Fiscal Year 2010 -2011 budget as if the El Segundo Fire Department was not
transitioning to Los Angeles County Fire and proceed with negotiations in November
with the Los Angeles County Fire for potential annexation of the El Segundo Fire
Department to the Fire District pursuant to the authorization of Los Angeles County
Board of Supervisors.
MOTION by Council Member Brann to amend his original motion to proceed with
negotiations with Los Angeles County Fire in November 2010 and proceed with
planning the Fiscal Year 2010 -2011 budget not expecting any financial benefit from the
outcome of the negotiations, SECONDED by Mayor Busch. MOTION PASSED BY
THE FOLLOWING VOICE VOTE: AYES: MAYOR BUSCH, MAYOR PRO TEM
FISHER, COUNCIL MEMBERS BRANN AND FUENTES: NOES: COUNCIL MEMBER
JACOBSON. 4/1
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 6 ,[ Q
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2578445 to 2578647 on Register No. 21 in the total
amount of $1,003,769.44 and Wire Transfers from 7/23/10 through 8/05/10 in
the total amount of $2,470,874.79. Authorized staff to release. Ratified: Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. Approved Regular City Council Meeting Minutes of August 3, 2010.
5. Approved a five -year bulk rate Agreement No. 4084 between the City and Time
Warner for cable television services to the residents of Park Vista. (Fiscal
Impact: None) Authorized the City Manager to execute a five -year bulk rate
agreement between the City and Time Warner.
6. Authorized the City Clerk to file the Notice of Completion in the County
Recorder's Office and authorized the City Manager, or designee, to accept
completion of work for 26 homes related to the City's Residential Sound
Insulation Program's Group 38 and close out Project No. RSI 09 -19. (Final
Contract Amount: $746,207.09)
7. Waived second reading and adopted Ordinance No. 1446 approving
Environmental Assessment EA No. 863 and Zone Text Amendment ZTA 10 -03
to amend the C -4 (Commercial Center) Zone to allow: 1) medical and dental
offices, not to exceed 5,000 square feet as permitted uses, and 2) automobile
sales and service centers, not to exceed 70,000 square feet as a conditionally
permitted use; and adopting Development Agreement No. 10 -01 (Fourth
Amendment to Development Agreement No.03 -01 with Rosecrans - Sepulveda
Partners, 2, LLC and PES Partners, LLC for the Plaza El Segundo development
project located at 710 -860 South Sepulveda Boulevard, 700 -740 Allied Way, and
2003 -2015 East Park Place to allow the following uses: 1) a certified Farmer's
Market to operate one day per week from 8 a.m. to 3 p.m.; 2) Medical and Dental
Offices, not to exceed a total of 5,000 square feet of floor area; 3) an Automobile
Sales and Service Center, not to exceed 70,000 sq. ft.; and to allow the entire
Plaza El Segundo Development (Phase 1) to be considered as a single parcel for
the purpose of meeting the El Segundo Municipal Code minimum parking
requirements and to eliminate the requirement for individual parcels to have
parking covenants recorded to transfer parking between parcels within the Phase
1 Development. Applicant: PES Partners, LLC. (Fiscal Impact: None).
8. PULLED FOR DISCUSSION BY COUNCIL MEMBER FUENTES
9. PULLED FOR DISCUSSION BY COUNCIL MEMBER FUENTES
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010 j {�
PAGE NO. 7 V J
MOTION by Mayor Pro Items 31S4e5, SECONDED by Council Member Fuentes to MOTION PASSED BY UNANIMOUS
approve Consent Agenda ,
VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
8. Consideration and possible action regarding a request for Community Challenge
Grant funds from the Department of Housing and Urban Development for the
proposes of updating the General Plan and Zoning Regulations. (Fiscal Impact:
Grant award of $640,000 with $160,000 commitment of City matching funds)
9. Consideration and possible action regarding a request for Transportation
Investment Generating Economic Recovery (TIGER II) grant funds for (1)
infrastructure improvements to El Segundo Blvd. between Whiting St. and
Aviation Blvd. and extension of Park Place between Nash Street and Sepulveda
Blvd. (Fiscal Impact: $550,000 in grant monies as match)
MOTION by Council Member Fuentes, SECONDED by Council Member Jacobson to
approve the request for Community Challenge Grant funds from the Department of
Housing and Urban Development for the proposes of updating the General Plan and
Zoning Regulations and authorize the submittal of the grant application and commitment
of $160,000 in matching funds and in -kind staff time; and approve the request for
Transportation Investment Generating Economic Recovery (TIGER II) grant funds for
(1) infrastructure improvements to El Segundo Blvd. between Whiting St. and Aviation
Blvd. and extension of Park Place between Nash Street and Sepulveda Blvd. and
authorize the submittal of a TIGER II grant application for infrastructure improvements
to El Segundo Blvd. between Whiting and Aviation Blvd. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS — ITEM NO. 10 WAS MOVED FORWARD ON THE AGENDA
11. Consideration and possible action regarding the sale of City property located at
2161 E. El Segundo Boulevard (former Fire Station Number 2) and a
determination that the sale of the property is categorically exempt from the
California Environmental Quality Act based on Environmental Assessment No.
860. (Fiscal Impact: revenue of not less than $1,575,000)
Bill Crowe, Assistant City Manager gave a report.
MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to
authorize the City Manager to enter into Purchase Agreement No. 4085 for the property.
MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR BUSCH,
MAYOR PRO TEM FISHER, COUNCIL MEMBERS FUENTES AND JACOBSON;
NOES: COUNCIL MEMBER BRANN. 4/0
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 8
I. REPORTS — CITY CLERK - NONE
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes — Stated that this was the last weekend for drama
presentation at Recreation Park.
Council Member Brann — Stated he would be going to the Big Creek Power Plant
for a study trip.
Council Member Jacobson — NONE
Mayor Pro Tern Fisher — NONE
Mayor Busch — NONE
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Mike Robbins, resident, spoke regarding union contracts.
Peggy Tyrell, resident, asked how current salaries would be affected if the Fire
Department transitioned to Los Angeles County.
Mark Rener, resident, spoke regarding Firefighter shift schedules and pay rates.
Lilly Craig, resident, thanked Council for all the time that they have put into budget and
fire issues.
Connie Copperas, resident, spoke regarding the uniqueness of the City of El Segundo
and urged Council not to transition to County Fire.
Liz Garnholz, resident, spoke on the negotiation process with Los Angeles County.
Loretta Frye, resident, spoke regarding City special events and against transitioning to
Los Angeles County Fire.
MEMORIALS — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 9
The City Council moved into closed session at 11:17 p.m. pursuant to the items posted
on the agenda.
The City Council moved to open session at 12:14 a.m.
REPORT OF ACTION TAKEN IN CLOSED SESSION — NONE
ADJOURNMENT at 12:15 a.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2010
PAGE NO. 10 05
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
FRIDAY, AUGUST 20, 2010 — 7:00 A.M.
7:00 A.M. SESSION
CALL TO ORDER — Mayor Busch at 7:00 a.m.
PLEDGE OF ALLEGIANCE — Council Member Don Brann
ROLL CALL
Mayor Busch - Present
Mayor Pro Tern Fisher - Present
Council Member Brann - Present
Council Member Fuentes - Present
Council Member Jacobson - Present - arrived 7:01 a.m.
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Liz Garnholz, resident, spoke regarding the budget. She asked Council to look to the
past when looking toward the future for fiscal responsibility. She also questioned why
the City Treasurer's and City Clerk's salaries had not been reduced.
Council Member Fisher responded to the question regarding the City Treasurer's and
City Clerk's salaries stating, the intent of council reducing their salaries was more of a
symbolic statement.
Council Member Jacobson responded to the question regarding the City Treasurer's
and City Clerk's salaries stating, the reduction was voluntary, Council could not
necessarily reduce their salaries before the next election.
Mark Hensley, City Attorney responded to Council Member Jacobson's statement,
saying he would have to look into the matter. He stated that he was not sure Council
could or could not reduce the City Treasurer's and City Clerk's salaries.
Mayor Busch responded to the question regarding the City Treasurer's and City Clerk's
salaries stating, everything would be reviewed when looking to reduce the budget
deficit.
Marc Rener, resident, spoke regarding past lack of fiscal responsibility and asked
Council to be fiscally responsible when making its decisions.
CLOSED SESSION:
J
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Police Support Services Employees Association (PSSEA), City
Employees Association (CEA), Firefighters Association (FFA), Police Managers
Association (PMA), Police Officers Association (POA), Supervisory and Professional
Employees (S &P), Management and Confidential Group
Negotiators: Jack Wayt and Bob Hyland
OPEN SESSION
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
No Public Communication
ADJOURNMENT at 8:30a.m.
Mona Shilling, Clerk Pro Tem
2 C?5�
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Receive and file report on recently accepted donations from El Segundo Kiwanis Club in
the amount of $500 for the purchase of new lockers for the El Segundo Teen Center, and
$300 for the Teen Center/R.E.A.C.T Golf Tournament. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file report on recently accepted donations from El Segundo Kiwanis Club
in the amount of $500 for the purchase of new lockers for the El Segundo Teen Center,
and $300 for the Teen Center /R.E.A.C.T Golf Tournament.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. None
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Recreation arks Director
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
The Recreation & Parks Department Staff accepted a donation in the amount of $500 from The
El Segundo Kiwanis Club to support the Recreation & Parks Department. Recreation Staff
earmarked the money for one (1) new locker unit at the Teen Center to be available for resident
teens.
The El Segundo Kiwanis Club made an additional donation in the amount of $300 to support the
First Annual Teen Center /R.E.A.C.T Golf Tournament. These funds have not yet been
appropriated and were deposited to the Teen Center Trust Fund.
The Recreation and Parks Department would like to thank the El Segundo Kiwanis Club for their
generous donations and continued support.
0 55
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of amendments to the Plan of
Operations as proposed by the El Segundo Senior Citizens Housing Corporation Board at
its July 2010 meeting. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approval of the amended Plan of Operations.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Redlined version of the Plan of Operations as amended by the Housing Corporation
Board.
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Meredith Petit, Recreation Superintendenvw
REVIEWED BY: Bob Cummings, Recreation Parks Direct
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
On May 6, 1986, the City Council approved an Operating Agreement between the City and the
El Segundo Senior Citizens Housing Corporation (the "Corporation "). The Agreement delegated
specified duties and functions to the Corporation with respect to the Park Vista housing facility,
but the City retained ultimate control and authority over the facility.
The Operating Agreement required the Corporation to prepare a Plan of Operations for
the facility to govern various aspects of the facility's operation, including resident eligibility
standards, application procedures, procedures for selecting tenants, etc. The Board of the
Housing Corporation reviews the Plan of Operations periodically for necessary revisions.
Revisions must be approved by the City Council prior to becoming effective.
At its July 2010 meeting, the Housing Corporation Board approved several amendments,
both substantive and non - substantive, to the Plan of Operations and directed staff to forward the
proposed amendments to the City Council for its consideration. The substantive amendments
may be summarized as follows:
1.
Eligibility Requirements.
A. Age. The minimum age requirements for residents and co- residents have
been modified to reflect an increase from 55 to 62. This change was already
() 7 G
unanimously approved by the City Council on April 6, 2004. The Plan of Operations is
being physically updated for the first time since then, so that modification is indicated in
the attached redline. The Housing Corporation Board discussed the minimum age
requirements at its July 2010 meeting and was unanimously in favor of keeping the
minimum age set at 62.
B. Income/Net Worth. Park Vista strives to afford quality living
accommodations at a reasonable cost. The income /net worth requirements are based on a
formula that combines 5% of an applicant's total net worth with the applicant's annual
income. The maximum allowable combined income and net worth for a one person
household was increased from $30,000 to $45,000. For a two - person household, the
formula was changed. The existing formula only considers the applicant's (the primary
resident's) net worth (5% of it) and his or her annual income and sets the maximum
combined amount at $35,000. The Board approved a modification in the formula that
will take into consideration the net worth and annual income of the proposed co- resident.
Under the formula proposed by the Board, the maximum allowable combined income of
the applicant and the co- resident plus 5% of the combined net worth of the applicant and
co- resident will be $50,000. The proposed revisions also clarify that the net worth and /or
annual income of any live -in, permitted health care resident shall not be counted toward
the maximum income /net worth threshold. The Board arrived at the new income /net
worth levels after reviewing and considering the most recently published statistical data
available regarding average household income levels in the region.
C. Residency. The Board modified the residency section of the Eligibility
Requirements to make clear that Park Vista is not an assisted living or managed care
facility. The Board also added a new requirement to specify that Park Vista is intended
only for use as a primary residence. Primary residence is defined as the place where the
tenant resides for a minimum of 75% of each calendar year, not counting absences due to
hospitalization or other necessary medical treatment.
2. Application Procedure. Non - substantive changes were made to this section to
delete reference to the library as a location where Park Vista Handbooks are made available.
3. Resident Selection Procedure. The Board modified this section to specifically
allow existing residents to make one unit -to -unit move by right during the tenancy. Additional
moves may be permitted by the Board for good cause. If a resident requests a move to another
available unit, the resident is responsible for all costs incurred by the Corporation in preparing
the resident's existing unit for a subsequent tenant.
4. Rental Rates. Non - substantive changes were made to this section to indicate that
Park Vista strives to afford quality accommodations at "an affordable cost," as opposed to "the
lowest possible cost."
5. General Maintenance. Non - substantive changes were made to this section to
remove unnecessary references to full time janitorial duties.
6. Insurance. Non - substantive changes were made to this section to remove an
unnecessary reference to liability insurance policy limits. Language was also added to remind
residents that the property's insurance does not cover any resident's personal property and to
encourage residents to secure a renter's insurance policy.
7. Management. Non - substantive changes were made to this section to delete
unnecessary and inaccurate references to the types of employees employed by the management
company.
057
IV.
PLAN OF OPERATIONS
Rev.7 /LO
0 a8
1. DESCRIPTION
The El Segundo Senior Citizen Housing Project was developed and is wholly
owned by the City of El Segundo. It is operated by the El Segundo Senior Citizen
Housing Corporation and its Board of Directors.
The El Segundo Senior Housing Project "Park Vista ", is located at 615 East
Holly Avenue. There are 96 units available, divided among efficiency apartments of 414
square feet; small one - bedroom apartments of 520 square feet; large one - bedroom
apartments of 610 square feet; handicapped units of 537 square feet and a two bedroom
management unit. All units are furnished with carpets, drapes, refrigerators and ranges.
Each unit has an individual patio or balcony. _The common outdoor areas are pleasantly
landscaped. _Features include elevators, laundry facility and meeting and recreation
rooms.
The maximum number of Residents in each apartment is two. _Rents are
substantially lower than rents for comparable units in the area.
Due to the limited number of units available the apartments are assigned as they
become vacant.
Rev.. 7/10 q
2. ELIGIBILITY REQUIREMENTS
Eligibility requirements for application for residency at Park Vista are based on
age, income and El Segundo residency. These criteria as well as a general description of
the project and application procedures are detailed in the following pages.
Great care has been taken in the development of criteria, application forms, and
the structuring of the application process and selection procedures to ensure an objective
and fair rResident selection process. _This procedure is detailed in this section as is the
Resident selection system. The procedure has been developed to ensure a process which
is both fair and equitable, and which offers prospective residents both privacy and
assistance as is practical in the process.
Applications will be accepted at the Park Vista Office only. Upon review of the
application, the prospective rResident's name will be placed on the waiting list. When a
unit becomes available the prospective rResident at the top of the waiting list will be
notified for an in- person interview with the manager and a walk through of the apartment.
A move -in date will be discussed at that time.
There are three main eligibility requirements that must be met in order to reside in
these apartments.
1. AGE — The applicant must be 35-62 or older. Any co- rResident must be at
least 6235 years of age unless:
a. The co- rResident is a live in, paid ear-4 Permitted Health Care
Resident as defined by California Civil Code section 51.3, or
b. The co- rResident will also be on the Rental Agreement and has
previously lived with the applicant. If the co- rResident is on the Rental
Agreement and previously lived with the applicant, he or she can
reside at Park Vista if he or she is 5545 years or older, or was a spouse
of the senior citizen, or provided primary economic or physical
support to the senior citizen.
2. INCOME/NET WORTH — Maximum allowable combined incomes and net
worth are as follows: For a one person household, five percent (5 %) of an
applicant's total net worth plus the applicant's annual income cannot exceed
$3845,000; for a two person household, five percent (5 %) of an -the
applicant's and proposed co- resident's combined total net worth plus the
applicant's and proposed co- resident's combined annual income cannot
exceed $3350,000. These amounts are subject to change. The net worth
and/or annual income of a Permitted Health Care Resident as defined in
California Civil Code section 51.3 shall not be counted towards the income
threshold.
Rev. 7i 10
1060
3. RESIDENCY — Applicants must be rResidents of the City of El Segundo at the
time of application. For purposes of this requirement, a "Resident of the City of El
Segundo" is a person who has resided in the City of El Segundo at least one year
prior to submitting an application.
Additionally, Park Vista is not an ekle assisted living or managed care
facility. A single apartment rResident must be physically and mentally able to
care for himself/herself, or be able to make alternate provisions for any necessary
care at the rResident's expense. _In the case of joint tenancy, both rResidents must
be able to care for themselves, or one of the co- rResidents must be able to fully
care for both rResidents as necessary, or the rResidents must be able to make
alternate provisions for necessary care at their own expense.
Park Vista is intended only for use as aprimary residence. "Primary
residence" is defined as that place where the tenant resides for a minimum of 75%
of each calendar year. Any tenant failing to meet this requirement is subject to
eviction Absences from the unit due to hospitalization or other necessary
medical treatment shall not be considered as absences for purposes of this
requirement.
Rev. 7/10
X 3. APPLICATION PROCEDURE
I. Applications can be obtained from Park Vista. Park Vista is open from
9:OOAM- 5:00 PM Monday through Friday.
Il. Handbooks and criteria are available at the-librafr Joslyn Center and Park
Vista.
III. Completed Applications should be returned to the Park Vista office. _A
waiting list for occupancy will be maintained at the Park Vista office.
IV. Evaluation of Application
A. Evaluation of applications will be made according to the eligibility criteria
discussed in Section 2, `Eligibility Requirements ".
B. If the completed application satisfies the eligibility criteria, the Applicant
will be placed on the waiting list in order of date of application.
V. Notification Process
A. The Board notifies eligible applicant that a unit is available.
B. Park Vista manager sets up personal interview and conducts a walk
through.
C. Park Vista manager is responsible for Rental Agreement signing and
taking required deposit to hold unit.
D. Park Vista manager sets up move in date.
E. Those ineligible for residency shall be notified.
Rcv. 7/1
4. 4. RESIDENT SELECTION PROCEDURE
1. Person or persons must meet age, income and residency requirements before
submitting an application.
2. If eligibility criteria are satisfied, an applicant will be placed on the waiting list
according to the date his/her application was submitted.
3. Names will be selected from the waiting list in order by date of application.
4. When a vacancy occurs, those residing in Park Vista will be given the option of
changing units, providing they meet move -in rules and cost requirements. An
existing resident may change units only once by right during his or her tenancy.
Upon application to the Board a resident may be allowed an additional move for
good cause A determination of good cause shall be in the sole discretion of the
Board Any resident requesting a move shall be responsible for all costs
necessary to prepare that resident's existing, unit for a subsequent tenant.
5. If an applicant turns down an offered apartment two (2) times, the applicant's
name will be placed at the bottom of the waiting list.
6. Upon notification, the apartment manager will conduct a walk through and an
interview. A move -in date will be set at that time.
7. When it is an applicant's turn for consideration for residency based upon that
applicant's position on the waiting list, if the applicant does not have a
satisfactory credit history, the application will be denied and will receive no
further consideration.
Rev. 7! 10 iy fry
\
`I V
5. RENTAL RATES
In keeping with the intent of the City Council in the development of the Senior
Housing Project, and to provide a quality living opportunity at the !a rest pes4blean
affordable cost, a range of rental fees has been established. _These rates were designed to
reflect a realistic approach in the operational needs of the property, ensure a proper
operating budget and maintain an appropriate maintenance reserve.
The rental schedules established for Park Vista reflect the cost necessary to meet
(a) the annual operating budget for the current year of operation, (b) an appropriate
operational reserve, and (c) a sinking fund to be known as "Replacement Reserve" for the
replacement of major components of the property, (appliances, roof, carpet, etc.) over an
assumed 3 to 30 year life.
Rates are subject to periodic review and change. _The Park Vista Site
Manager can provide a list of current rental rates.
Rev. 7/10
(' 6 r
6. GENERAL MAINTENENCE
The policy established by the Board in conjunction with the management
company has been designed to ensure the highest standards of maintenance.
Requests for maintenance are filed in writing by the Residents. A log is kept of all
work requested and completed. Most requests are handled within a three -day period.
Particular attention will be given to preventative maintenance procedures which
are designed to ensure the extension of the useful lives of the fixtures and equipment of
the facility. Routine inspections are conducted annually of all apartments. The
preventative maintenance philosophy is reflected in the Operating Budget which contains
a specific section for maintenance expenses.
An annual physical inspection of units and grounds is conducted by management
and a written report is submitted to the Board with findings and recommendations.
An annual physical inspection is made by the Board.
Rev. 7110
.-►r) .)
7. INSURANCE
The Board recognizes the need to appropriately insure the Senior Housing Facility
and therefore, maintains the following policy:
1. Total replacement cost of the building is insured against loss;
2. Public liability insurance is provided, with the El
Segundo Senior Citizen Housing Board and City Council of the City of El
Segundo as named insured.
Loss of rental income due to fire or other damage is included insurance
coverage;
4. Earthquake insurance is a ently -not provided.
5.
.Park Vista's
insurance does not cover the contents within any unit or any resident's
personal property . Residents are encouraged to obtain a renter's insurance
policy to protect personal belongings.
Rev.7l-W i� �
V V 1)
8. MANAGEMENT
The Board recognized the need for appropriate day -to -day management of the
property and Resident support services. To this end a management company which
employs a Site Manager, Relief Manager, Custodian and Maintenanee Team, has been
contracted to provide management services for Park Vista Apartments. Management
services are provided pursuant to the terms and conditions of the Management
Agreement, a copy of which is maintained by the Board.
Rev, 7/10
us;
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 7, 2010
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding the adoption of a Conflict of Interest Code
required by The Political Reform Act (Government Code Section 81000 et. seq.)
rescinding Resolution No. 4563 and adopting a new resolution approving a new Conflict
of Interest Code. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution;
2. Alternatively, discuss and take other action related to this item..
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Cathy Domann, Deputy City Clerk 00
REVIEWED BY: Cindy Mortesen, City Clerk
APPROVED BY: Jack Wayt, City ManagerAj
BACKGROUND AND DISCUSSION:
The California Government Code requires that no later than July of each even numbered year,
the City Council shall direct the City Clerk to review and recommend changes to the Conflict of
Interest Code to be adopted no later than October 1, 2010.
Since the most recent update of the Code in August 2008, the City Clerk has reviewed the
current Code and is recommending the following changes resulting from the addition or deletion
of designated positions pursuant to Government Code 87302:
The addition of the Deputy Fire Chief, new class specification approved by Council on
September 16, 2008 (Resolution No. 4567) and the deletion of Plans Examiner and Senior
Planner because the class specifications have been reclassified.
�:
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2010 CONFLICT OF INTEREST
CODE FOR THE CITY OF EL SEGUNDO IN ACCORD WITH THE
POLITICAL REFORM ACT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Political Reform Act ( "PRA "; Gov't. Code §§ 81000, et seq.) and regulations
adopted pursuant to the PRA ( "FPPC Regs.; 2 Cal. Code of Regs. §§ 18700, et seq.)
requires local government to adopt conflict of interest codes.
B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code that
may be adopted by local agencies.
C. On or about July 2010 City Clerk's Office conducted a review of the City's conflict
of interest code in accord with Government Code § 87306.5 and determined that
changes to the code, were needed at that time.
D. To fulfill its obligations under the PRA and FPPC Regs., the City Council will repeal
Resolution 4563, adopted August 5, 2008, and adopt a new conflict of interest code as
set forth below.
SECTION 2: Pursuant to FPPC Regs. § 18730, the City of El Segundo adopts a Conflict of
Interest Code to read as follows:
"CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO
A. Incorporation of Standard Code.
Under the terms of the Political Reform Act (Gov't Code §§ 81000 et seq.) and
regulations promulgated by the Fair Political Practices Commission (2 Cal. Code of Regs.
§§ 18700, et seq.), the City is required to adopt a conflict of interest code. The City of El
Segundo incorporates by reference 2 Cal. Code of Regs. § 18730, and its amendments,
into this Conflict of Interest Code including, without limitation, the designation of
officials and employees and the disclosure categories set forth below (collectively, "the
Conflict of Interest Code ").
B. Filing of Statements
Designated officials, officers and employees must file Statements of Economic Interest
(Form 700) with the City Clerk or Deputy City Clerk. After receiving Statements of
Economic Interests from City Council members, the City Treasurer, Planning
Commission members, City Attorney, and City Manager, the City Clerk or Deputy City
Page 1 of 5 069
Clerk, must forward the original to the Fair Political Practices Commission and retain a
copy for the City's files.
Under Government Code § 82011(c), the City Council is the code reviewing body with
respect to the Conflict of Interest Code.
C. Review Procedure
Under Government Code § 87306.5, not later than July 1 of each even numbered year,
the City Council must direct the City Clerk, or Deputy City Clerk, to review the Conflict
of Interest Code. The City Clerk or Deputy City Clerk must submit an amended Conflict
of Interest Code to the City Council if a change in the Conflict of Interest Code is
necessitated by changed circumstance. If changes are not required, the City Clerk or
Deputy City Clerk must submit a written statement to that effect to the City Council not
later than October 1 of the same year.
D. Designated Positions
The following positions entail the making or participation in the making of decisions that
may have a foreseeable material effect on the officials or officer's financial interests.
COUNCIL, COMMISSIONS, COMMITTEES, & BOARDS
Members of the City Council
Members of the Planning Commission
Members of the Aviation Safety and Noise Abatement Committee
Members of the Capital Improvement Program Advisory
Members of the Community Cable Advisory Committee
Members of the Economic Development Advisory Council
Members of the Environmental Committee
Members of the Investment Advisory Committee
Members of the Library Board of Trustees
Members of the Recreation & Parks Commission
Members of the Senior Housing Board
OFFICE OF THE CITY MANAGER:
City Manager
Assistant City Manager
Information Systems Manager
OFFICE OF THE CITY ATTORNEY:
City Attorney
Assistant City Attorney
Page 2 of 5 O
OFFICE OF THE CITY CLERK:
City Clerk
Deputy City Clerk
OFFICE OF THE CITY TREASURER:
City Treasurer
Deputy City Treasurer
FINANCE DEPARTMENT:
Director of Finance
Fiscal Services Manager
Accounting Manager
Business Services Manager
Purchasing Agent
FIRE DEPARTMENT
Fire Chief
Deputy Fire Chief (New Class Specification)
Battalion Chief(s)
HUMAN RESOURCES DEPARTMENT
Director of Human Resources
Human Resources Manager
LIBRARY DEPARTMENT:
Director of Library Services
Librarian
Senior Librarian(s)
PLANNING & BUILDING SAFETY DEPARTMENT:
Director of Planning & Building Safety
Planning Manager
Building Safety Manager
Residential Sound Insulation Manager
Assistant Planner
Associate Planner
Building Inspector(s)
Page 3 of 5
Construction Coordinator(s)
Plan Check Engineer
Planning Technician
Ha.__ (Delete)
Principal Planner
Property Owner Coordinator
Senior Building Inspector(s)
Senior Plan Check Engineer
Seiijoi nl ^-!
E. Disclosure Requirements
Designated employees must disclose all interests as required by the Political Reform Act
and regulations promulgated thereto. When a new position classification is created by the
Human Resources Department for City Council approval, the Human Resources
Department will recommend that the City Council decide whether the new position will
be required to file a Statement of Economic Interest and be included as a designated
position in the Conflict of Interest Code.
When the City Council establishes a Commission, Committee, or Board, the City Council
will decide whether the members of the Commission, Committee or Boards be included
as a designated position in the Conflict of Interest Code and the members of the
Commission, Committee or Board so designated by the City Council, will be required to
file a Statement of Economic Interest."
SECTION 3: Resolution No. 4563 (adopted August 5, 2008) and any other resolution or policy
purporting to establish a conflict of interest code, are superseded by this Resolution and thus
repealed in their entirety.
SECTION 4: Repeal of any provision of any resolution or policy herein will not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before, this Resolution's effective date. Any such repealed
part will remain in full force and effect for sustaining action or prosecuting violations occurring
before the effective date of this Resolution.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and
enter it into the book of original resolutions.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 7th day of September, 2010.
Eric Busch, Mayor
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hen City Attorney
By:
Karl H. Berger, Assistant City Attorne
Page 5 of 5
EL SEGUNDO CITY COUNCIL
AC -VNDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 7, 2010
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding adoption
annual destruction of identified records in accordance
34090 of the Government Code of the State of California
$1,000)
RECOMMENDED COUNCIL ACTION:
of a resolution authorizing the
with the provisions of Section
(Fiscal Impact: Not to exceed
1. Adopt Resolution authorizing the destruction of certain records;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution with Attachments
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 1301 -6214
ORIGINATED BY: Cathy Domann, Deputy City Clerk e0"
REVIEWED BY: Cindy Mortesen, City Clerk
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
Each year various Departments need to transition older documents to storage or destruction and
make space for the new records. By reviewing the older records and inventorying the current
ones, available storage space is used more efficiently.
Documents from the City Clerk's Office (unsuccessful bids and requests for proposals, election
material, closed contracts and agreements, agenda packets archived in document imaging
database, and miscellaneous administrative and duplicate records) are proposed to be destroyed.
In addition, documents from the Finance Department (miscellaneous reports, invoices, check
stubs, bank statements, journal entries, financials from The Lakes, etc.), the Fire Department
(emergency medical service reports, copies of invoices and purchase orders), Police Department
(citations, miscellaneous correspondence, impound reports, crime reports and records
subpoenas), and the Treasury (cancelled checks, deposit slips, bank statements and wires,
miscellaneous investments, and credit card backup) are proposed to be destroyed in accordance
with Government Code Section 34090.
10
074
BACKGROUND AND DISCUSSION — CONTINUED
All listed records meet the required retention schedule adopted by City Council, Resolution No.
4471, and the City Attorney has given written approval for the destruction of these records.
075
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, Finance Department, Fire
Department, Police Department, and Treasury are proposed to be
destroyed in accord with Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 7 "h day of September 2010.
Eric K. Busch, Mayor
0 7G
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
07
EXHIBIT A
0178
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed,
as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291
adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Mite 1)'Ite
Public Records Requests 2006 2006
17 3 Years
Years
City Clerk
City Clerk
Misc. Correspondence 2006 2007
2004 2006
17,18 3
Working drafts
City Clerk
City Clerk Budget
when no longer
Worksheets
needed
Miscellaneous Election 2002 2002
18 3 Years
City Clerk
Documents (notices,
expenditures, equipment &
supplies, etc.)
Public Records Requests 2006 2007
19 3 Years
City Clerk
FPPC Campaign Filings 2002 2002
19 Election + 5
City Clerk
Thomas Properties & Kilroy
Years
Realty Corp. , Independent
Expenditures 2002 Election
APPROVED FOR DESTRUCTION:
I HEREBY /CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
PACity Clerk \Destruction_Retention\2010 Certs \City Clerk 2.doc
Date
a �.
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
�.�LJr_ /I
C-0.114254F
ep _� ent Head
I HERE
'6—t -7-l0
Date
Date
CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
PACity ClerkOestruction_Retention\2010 Certs \City Clerk Ldoc
Date
DOCUMENTS FOR DESTRUCTION
6/2010
BOX 1
PW 98 -03
Annual Curb and Sidewalk Improvements
Completed 11/3/99
PW 98 -01
Removal and Replacement of UST & Fueling System
Completed 12/31/99
PW 97 -32
City Maintenance Facility
Roller Rink in City Recreation Park
Completed 12/31/98
p
PW 97 -30
Playground Upgrades Recreation Park & Acacia Park
Completed 1/3/00
PW 97 -24
Sanitary Sewer Manhole Lining
Completed 12/31/98
Completed 12/31/98
PW 98 -23
Plunge Pool Deck Surfacing
Completed 12/31/98
PW 97 -17
PW 98 -16
Pavement Rehab
Reroof City Buildings
Completed 12/31/98
PW 97 -14
Storm Drain Washington Street
Completed 12/31/98
Completed 1/28/99
PW 98 -06
Trenchless Rehab Sewe Main Virginia Street
Completed 1/31/99
PW 99 -05
Douglas Street Pavement Rehabilitation
Repair Modernizing Elevator Joslyn Center
Completed 12/31/98
PW 97 -12
PW 98 -04
and
Storm Drain 500 Block of Washington Street
Completed 3/2/99
PW 98 -07
Re -Roof Joslyn Community Center
Completed 5/5/99
PW 98 -09
Refurbishment & Cleaning Air Conditioning Duct Work
City Library
Completed 4/7/99
BOX 2
BIDS
PW 98 -11
Roller Hockey Rink Phase II
Completed 1/31/99
Completed 8/23/99
PW 98 -10
PW 99 -03
Water Line Replacement 98 -99
Civic Center Emergency Generator Replacement
Completed 6/30/00
PW 99 -04
Trenchless Rehabilitation of Sewer Mains
Completed 1/3/00
Completed 2/19/98
FN 98 -02
No Bid West Basin Water Rights
Bid Opening 5/26/98
PD 98 -02
PD Video Surveillance System
FD 98 -01
Completion Date UNK
Fire Department Telesquirt Pumper
Bid Opening 1/29/98
PW 98 -07
Delivery date UNK
Parking Circulation RFP
Completed 8
PD 99 -01
Removal and Install Lockers
1 999
Completed 1999
Completed 1998
RP 98 -05
Non Linear Editing Video Equipment
Completed
RP 98 -06
FN 98 -08
RFP Park Vista Maint.
Contract 2693 Expired 6/30/00
p
Lease of Water Pumping Rights West Basin RFP - ire
BOX 3
Expired/Completed Contracts
2738
12/31/99
Acts of Creation — Library
2711
9/22/99
Pavement Coatings — 1998 -99 Slurry Seal
2706
7/13/99
Mary Weiss — Farmer's Market Consultant
2705
11/3/99
Wagner Events — Downtown Events Coordinator
2690
8/15/00
Industrial Contracting Engineers, Inc. - Lease Agreement
2689
12/31/99
Don Lewis — Interim Assistant City Manager
2684
12/31/99
PMW Associates — Organizational Audit Planning and Bldg. Safety
2680
12/31/99
Patrick Murray, Inc. — City Hall Space Utilization Study
2675
4/8/99
PKF Consulting — Market Demand Downtown Study
2665
9/22/99
Pafford Associates Surveyors, Architect Design Survey Police Department
081
2659
11/30/99
Radian International LLC, CEQA Study, Chevron LSFO Furnaces
2622
6/30/99
VOID Tom Strickfaden, Consultant, Community Cable Production Assistant
2621
6/8/99
Gladstein & Associates, Downtown Visioning Project
2619
6/30/99
South Bay Youth Project, thru June 30, 1999
2591
5/18/99
Sandy Forrest, Interim Deputy City Clerk
2572
12/31/99
Eaton Corp Lease Agreement
2563
12/31/98
G.B. Construction, Inc. Extension to contract Sound Insulation
2561
12/31/98
G.B. Construction, Inc. Extension to contract Sound Insulation
2560
12/31/98
G.B. Construction, Inc. Extension to contract Sound Insulation
2552
10/07/97
VOID
2549
12/31/97
Healthcomp, Flex Benefits Plan Administrator
2543
9/3/99
Robinson & Cole, Legal Services
2538
9/30/99
Government Financial Services, Interim Sr. Accountant
2537
10/19/99
State Controller, Annual Street Report
2522
9/30/99
Hannah Brondial Bowen, Planning Consultant Services
2516
12/31/99
Fred Talarico, Planning Consultant Services
2515
8/30/99
Los Angeles Co., Animal Control Services
2509
6/30/97
Hannah Brondial Bowen, Planning Consultant
2498
10/4/99
Loeb & Loeb LLP, Labor Negotiator
2476
10/7/99
Richards, Watson, & Gershon, Fire Association Negotiator
2436
10/19/99
Thomas Bros. Maps, Database License Agreeement
2448
10/19/99
HDL Property Tax Auditing Service
2435
10/15/99
Loeb & Loeb LLP lead counsel LASC Case No. YC 025903
2238
12/30/93
Robert Bein, William Frost & Assoc. Consultant SCADA System Water Plant
2015
6/30/99
MAX commuter bus service
1996
12/31/98
Flexible Spending Account Administrator, Western States Administrators
1941
5/6/99
LA Co. Dept. of Public Works, Industrial Waste Agreement
1605
6/30/99
County Paramedic Grant
1306
6/30/99
City of Inglewood, Fire Training Facility
917
6/30/99
County Emergency Ambulance Service Agreement
BOX 4
RFP 01 -01 1/23/01 Request for Proposal — Document Imaging - Completed 12/31/02
BOX 5
PA 01 -02
3/6/01
Request for Proposal —
Brochure RP — unsuccessful bidders
CEDS 01 -03
5/8/01
Request for Proposal —
Permit Tracking — unsuccessful bidders
RP 01 -04
3/7/01
Request for Proposal —
Architect, Community Center — unsuccessful bidders
RFP 01 -05
5/4/01
Request for Proposal —
Sewer Master Plan — unsuccessful bidders
RP 01 -06
4/4/01
Request for Proposal —
Engr Consultant — Community Fish Pond — unsuccessful
12/20/01
bidders
HVAC System — unsuccessful bidders
RFP 01 -23
12/10/01
Request for Proposal —
Disposal of Green Waste — unsuccessful bidders
BOX 6
RFP 01 -07
4/17/01
Request for Proposal —
RP Electrical Upgrades — unsuccessful bidders
RP 01 -08
RFP 01 -09
VOID
9/11/01
Request for Proposal —
Upgrade Imperial Vista— unsuccessful
RFP 01 -10
6/26/01
Request for Proposal —
Downtown Specific Plan Improvements — unsuccessful
CEDS 01 -11
bidders
8/14/01
Request for Proposal —
Plan Check Services — unsuccessful bidders
RFQ 01 -12
11/6/01
Request for Quote — Golf Course Management — unsuccessful bidders
RFP 01 -24
12/20/01
Request for Proposal —
HVAC System — unsuccessful bidders
RFP 01 -23
12/10/01
Request for Proposal —
Disposal of Green Waste — unsuccessful bidders
082
Bids - Unsuccessful
BOX 7
RFP 01 -14
1115101 Request for Proposal — Consultant, Skateboard Park — unsuccessful bidders
RFP 01 -15
11/5/01 Request for Proposal —Consultant Camp Eucalyptus— unsuccessful bidders
LIB 01 -16
12/11/01 Request for Proposal — Network Cabling — unsuccessful bidders
RFP 01 -19
11/19/01 Request for Proposal — Smoke Testing Storm Drain Lines — unsuccessful
RFP 01 -20
bidders
11/19/01 Request for Proposal —Root Control Program — unsuccessful bidders
RFP 0 1 -21
11/19/01 Request for Proposal — Remote Water Meter Reading Equip — unsuccessful
RFP 01 -22
bidders
11/19/01 Request for Proposal — Global Positioning System Program — unsuccessful
RFP 01 -18
bidders
12/21/01 Request for Proposal — Mgmt Services — The Lakes — unsuccessful bidders
RFP 01 -13
10/1/01 Request for Proposal —Risk Mgmt Consulting — unsuccessful bidders
RFP 01 -17
12/4/01 Request for Proposal — Digital Ortho Project — unsuccessful bidders
BOX 8
PW 99 -07
Pump Station 17 - unsuccessful bids — contract completed 12/31/00
PW 99 -06
Grand Ave. Pavement Rehab - unsuccessful bids — contract completed 4/3/00
PW 99 -02
Slurry Seal - unsuccessful bids — contract completed 12/31/00
Communications Center Addition - unsuccessful bids — contract completed 9/20/00
PW 99 -01
BOX 9
Bids - Unsuccessful
PW 00 -03
9/12/00
PW 004A
7/18/00
PW 00 -01
5/16/00
PW 00 -05
4/04/00
PW 00 -06
6/06/00
PW 00 -07
5/02/00
PW 00 -08
7/14/00
PW 00 -11
8/08/00
PW 00 -12
PW 00 -13
PW 00 -14
PW 00 -15
PW 00 -16
PW 00 -17
PW 00 -18
PW 00 -19
PW 01 -02
PW 01 -03
PW 01 -04
PW 01 -05
PW 01 -07
8/15/00
3/19/02
12/01/00
02/06/01
02/23/01
07/24/01
03/06/01
04/03/01
08/28/01
06/05/01
06/12/01
06/18/02
09/11/01
Refurbish of Rec Park Restrooms
Rehab of Sanitary Sewer Pump Station #13
Rehab of Sanitary Sewer Pump Station #13
Replacement of Volleyball & Paddle Tennis Court Surfaces
Cleaning & CCTV Inspection of Sewer Lines
Re- roofing of Various Buildings in Rec Park
Douglas Street Gap Closure/RR Grade Separation Project
Slurry Seal (Various Streets)
Lining of Sanitary Sewer Access Structures
Park Vista Sr Housing Deck Resurfacing & Waterproofing
BOX 10
Curb & Gutter Sidewalk & Other Minor Improvements
Banner Poles on Sepulveda
Holly Ave Curb & Sidewalk
Sycamore Park Irrigation System
Lining of Sanitary Sewer Access Structures
Reconstruct City Hall Parking Lots
Washington Park Improvements
Replacement of Water Valve & Water System Booster
Pump #2
2000 -2001 Slurry Seal of Various Streets
Recreation Park Electrical Upgrades
Pump Replacement at Storm Water Pump Station #17
0 813
PW 01 -07A
10/09/01
Replace Sump Pump -Storm Water Pump Station #17
BOX 11
PW 01 -08
08/28/01
Refurbishment of Rec Park Racquetball Courts
PW 01 -09
11/13/01
Flashing Lights for Main St & Pine Ave Stop Signs
PW 01 -10
09 -04 -01
Eucalyptus Drive Curb & Sidewalks
Generator at Maintenance Facility
PW 01 -11
12/18/01
Replace & Upgrade
Rehab of Sanitary Sewer Pump Station #6
PW 01 -12
11/13/01
01/08/02
Rehab of Sanitary Sewer Pump Station #5
PW 01 -15
PW 01 -16
11/20/01
Two Portable Generators
PW 01 -17
09/24/02
City Hall Improvements — Phase I
PW 01 -18
09/03/02
Imperial Avenue Vista Upgrade
PW 01 -20
07/23/02
2001 -2002 Slurry Seal Project
PW 01 -21
04/08/03
Roof Structure for Storage Bins
Annual Contract for Curb, Gutter, Sidewalk &Other
PW 01 -23
02/19/02
Minor Improvements
PW 01 -24
09/26/02
Fumigation of Government Buildings
BOX 12
RFP 02 -01
01/18/02
ICRMA Proposals
RFP 02 -02
03/01/02
Rehab Sewer Pump Station #12
RFP 02 -03
02/12/02
Police Towing & Storage Service
Consulting Svc for Rec &Parks
RFP 02 -04
02/08/02
Organizational Audit
of Heat & Air for City Hall Phase I
RFP 02 -05
02/28/02
02/04/02
New Installation
Specific Plan/IER for Air Force Base Project
RFP 02 -06
RFP 02 -07
02/08/02
Freedom Park Memorial
Painting of the City's Maint. Facility
RFP 02 -08
03/05/02
Interior & Exterior
RFP 02 -09
04/16/02
Thermal Imaging Camera(s)
RFP 02 -10
06/04/02
Elevator Installation
RFP 02 -11
05/14/02
KWIK File System
RFP 02 -12A
06/25/02
(2) 3/4 Ton Chev Truck
RFP 02 -13
06/04/02
Cable Video Production Equipment
RFP 02 -14
07/16/02
Police Towing & Storage
BOX 13
Unsuccessful Bids
RFP 02 -15
07/30/02
Workers' Compensation Claims Audit Services
RFP 02 -16
09/09/02
Freedom Monument
RFP 02 -18
09/10/02
Fire Uniforms & Accessories
RFP 02 -17
09/03/02
Police Uniforms & Accessories
RFP 02 -19
09/24/02
Fiscal Impact Report LAAFB
RFP 02 -2-
11/05/02
Phase II -City Hall Design Improvement
RFP 02 -21
10/22/02
Info Systems Consulting Support Service
RFP 02 -22
12/16/02
Modification of Library
084
PW 02 -13 5/21/04 Acacia Park Irrigation System Replacement
PW 02 -14 5/7/02 Landscaping of Median Islands/ Sepulveda Blvd.
BOX 14
Unsuccessful Bids
PW 02 -15
7/2/02
Traffic Signal Sepulveda at Grand Ave.
PW 02 -16
1/28/02
Camp Eucalyptus Building 641 California
PW 02 -17
8/27/02
Heritage Stones Removal
PW 02 -18
12/10/02
Installation of City Hall Elevator
PW 02 -20
1/21/03
Residential Sound Insulation Program
085
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DDjE�STRUCTION:
6101—
A60 City Attorney
3-1-10
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C 8 G
CADocuments and SettingAlfair \Local Settings\Temporary Internet Fi1es \0LKB7 \Cer1 of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
City Attorney
U
Date
3 -- (C)
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C:ADocuments and Settings \II'airALocal Settings \Temporary Internet Fi1cs \01-KB7 \Cert of Destruction.doc 087
'
... �i�
W+
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
City Attorney
U
Date
3 -- (C)
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C:ADocuments and Settings \II'airALocal Settings \Temporary Internet Fi1cs \01-KB7 \Cert of Destruction.doc 087
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
DepartmeXt Head
APPROVED FOR DESTRUCTION:
�~ ` Citty Attorney
3 -1 -10
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C:ADocumentS and Sel ingSUfairAL.ocal Settings \Temporary lnlernet Fi1es \0LKB7 \Cert of Destruction.doc 088
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
�C
City Attorney
3 -1--1U
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
089
C:ADocuments and SettingsAlfairALocal Settings \Temporary fnternet Fi1es \0LKB7 \Cent of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
APPROV,D yM$OUCTION:
.b
Attorney
Date
Date
I HEREBY CTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C:ADocuments and SettingAlfair \Local Settings \Temporary Internet Ni1es \0LKB7 \Cent of Destruction.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Dispatch Summaries
Dispatch Printouts
EMS Reports
Dispatch Summaries
Dispatch Printouts
Jan. 2003
Jan. 2003
Jan. 2003
July 2003
July 2003
July 2003
2002
June 2003
June 2003
June 2003
Dec. 2003
Dec. 2003
Dec. 2003
2003
25
25
25
26
26
26
27
7 years
7 Years
7 Years
7 years
7 Years
7 Years
Copies n/a
Fire
Fire
Fire
Fire
Fire
Fire
Fire
EMS Reports
Invoice/PO
APPROVED FO ,it DESTRUCTION:
part nt ad
APPROVED FOR DESTRUCTION:
City Attorney
--7 -I�- '1G
Date
l o
Dat
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
x)91
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
POLICE /
TRAFFIC CITATIONS
01/01/2004
03/31/2004
1 of 5
2 YEARS
RECORDS
POLICE /
TRAFFIC CITATIONS
04/01/2004
06/30/2004
2 of 5
2 YEARS
RECORDS
POLICE /
TRAFFIC CITATIONS
07/01/2004
09/30/2004
3 of 5
2 YEARS
RECORDS
POLICE /
TRAFFIC CITATIONS
10/01/2001
12/31/2004
4 of 5
2 YEARS
RECORDS
TRAFFIC CITATIONS
POLICE /
(Voided Citations and
01/01/2004
12/31/2004
5 of 5
2 YEARS
RECORDS
dismissals
POLICE /
PARKING CITATIONS
01/01/2005
12/31/2005
1
2 YEARS
RECORDS
Per Court
EXPIRED
order
POLICE /
RESTRAINING
01/01/2001
12/31/2007
1 of 2
expiration
RECORDS
ORDERS
date
Per Court
EXPIRED
order
POLICE /
RESTRAINING
01/01/2001
12/31/2007
2 of 2
expiration
RECORDS
ORDERS
date
RECORDS CHECKS /
POLICE /
BACKGROUND
01/01/2007
06/30/2008
1
2 YEARS
RECORDS
CHECKS
MISDEMEANOR/
POLICE /
TRAFFIC CITATIONS
01/01/2002
12/31/2002
1
2 YEARS
RECORDS
Closed cases
CRIME REPORTS —
LIGHT DUTY REPORTS
(MISCELLANEOUS
INCIDENTS, TRAFFIC
COLLISION NOW
01/01/2002
12/31/2002
1 of 2
2 YEARS
POLICE /
RECORDS
INJURY PROPERTY
DAMAGE ONLY,
PARKING IMPOUND
VEHICLES)
CRIME REPORTS —
LIGHT DUTY REPORTS
(MISCELLANEOUS
INCIDENTS, TRAFFIC
POLICE /
COLLISION NOW
01/01/2002
12/31/2002
2 of 2
2 YEARS
RECORDS
INJURY PROPERTY
DAMAGE ONLY,
PARKING IMPOUND
VEHICLES
After
completion of
FIELD INTERVIEW
01 /01 /2007
12/31 /2008
1
data entry in
the Records
POLICE /
RECORDS
CARDS
Management
S stem
DAILY CRIME
01/01/2007
12/31/2007
1
2 YEARS
POLICE /
RECORDS
REPORTS LOGS
POLICE /
RECORDS REQUESTS
01/01/2007
12/31/2007
1
2 YEARS
RECORDS
— INCIDENTS ONLY
SEALED RECORDS
3 YEARS
POLICE /
APPOINTED FOR
01/01/2005
12/31/2005
1
Per Court
RECORDS
DESTRUCTION
Order
APPROVED FOR DESTRUCTION:
Date
7
tD bE RU/ ION:
Attorney Date
I HEREBY CERYIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
093
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Sweep — Bank Analysis Misc. 1998
2002
244516151
7 years
Treasury
Worker Comp Check Register
2001
2002
244516153
7 years
Treasury
Misc. Investment LAIF WA Mutal
1993
2002
244516149
7 years
Treasury
AP Cancelled & Void checks
1999
2002
244516222
7 years
Treasury
Rec & Park Credit Card Backup
2002
2003
244516205
7 years
Treasury
UBOC Deposit Slips
2002
2002
244516201
7 years
Treasury
UBOC Deposit Slips
2002
2003
244516202
7 years
Treasury
UBOC Bank Stmt & Wires &
Saving Bond
2002
2002
244516243
7 years
Treasury
APPROVED FOR DESTRUCTION:
I Depakment Head
APPROVED FOR D STRUCTION:
C' y Attorney
Ll 1 ire ! /
Date
b 9rl .D
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
N: \Forms \Cert of Destruction - Jun l0.doc
Date
094
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license
for on -site sale and on -site consumption of alcohol, in conjunction with the operation of a new
caf6 and bar /lounge in an existing 16- screen theater located at 831 South Nash Street (Pacific
Theaters /ArcLight). Applicant: Beach Cities ArcLight c/o Art Rodriguez (Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report without objecting to a new Type 47 ABC license at 831 South
Nash Street; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Crime and Arrest Statistics by Reporting District (RD)
2. Police Reporting District Map
3. Planning Commission Staff Report dated August 26, 2010
4. Approval Letter to Applicant dated August 20, 2010
5. Police Department and Building Safety Department Memorandum
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager YT -
REVIEWED BY: Greg Carpenter, Plannin Building Safety Director
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
I. Background
On April 4, 1995, the City Council directed staff to bring all future Alcohol Beverage Control
( "ABC ") license applications to it for review. For alcohol sales at restaurants, cafes and bars,
California regulations require a 30 -day review and comment period after notifying local police
and planning departments. The grounds of a protest, if any, should relate to public health, safety
or welfare concerns. Based upon previous Council direction, staff is providing background
information regarding this application.
II. Analysis
According to the most recent Crime and Arrest statistics report (January 2010 - June 2010,
1 1
0,95
Exhibit 1) prepared by the Police Department, the proposed restaurant is located in Reporting
District (RD) 318. Based on 2010 reported data prepared by the Police Department, the district
had a total of 35 Part I crimes (criminal homicide, forcible rape, robbery, aggravated assault,
burglary, larceny- theft, motor vehicle theft and arson), and 40 Part II crimes. The Reporting
District is considered a high crime area with a total of 75 crimes reported between January and
June 2010. However, the Police Department and the Planning and Building Safety Department
do not object to a new ABC license for the proposed restaurant/cafe as part of the existing 16-
screen theater.
This license would be for the purpose of serving alcoholic beverages (beer, wine and distilled
spirits) to the customers to complement the food service at a new 1,485 square -foot cafe
currently under construction located within the existing 16- screen theater complex that is
currently under renovation and remodel. A 725 square -foot outdoor dining area is included in
the 1,485 square -foot cafe total area. The outdoor dining area would be located on the south side
of the theater, adjacent to the front entrance and facing an existing plaza area. Alcohol will also
be served at a 305 square -foot bar /lounge area in one of the 16 theaters that will be age restricted
(21 and older). Restaurants are a permitted use in the Urban Mixed Use South (MU -S) Zone.
The proposed on -site sale and consumption of beer, wine, and distilled spirits at a restaurant and
outdoor patio area greater the 200 square feet (725 square feet is proposed), requires an
Administrative Use Permit (AUP) and a Conditional Use Permit (CUP) respectively, in
accordance with the development standards contained within the Urban Mixed Use South (MU-
S) Zone (ESMC §§ 15- 5(F)(4) & 15- 5(F)(5). A license is required, since the applicant does not
currently hold any alcohol license at this location, and there was no previous license issued for
this address. The proposed hours of alcohol sale are expected to be from 10:00 a.m. to 12:00 a.m.
Sunday through Wednesday, and from 10:00 a.m. through 1:00 a.m. Thursday through Saturday
for the restaurant including the outdoor dining area. The hours of operation for the interior
bar /lounge area and within Theater No. 7 only would be from 10:00 a.m. through 1:30 a.m.
seven days a week.
On August 20, 2010 the Director of Planning and Building Safety approved an Administrative
Use Permit application (EA No. 883 and AUP No. 10 -07) for 831 South Nash Street. The
Director's decision was forwarded to the Planning Commission on August 26, 2010. On August
26, 2010, the Planning Commission to Receive and File the item with conditions of approval.
ABC license review requires mandatory findings that are regulated by the Department of
Alcoholic Beverage Control; the City's AUP process is separate. The Department of Alcoholic
Beverage Control (ABC) is responsible for running a complete background check on all alcohol
license applicants, as well as conducting site inspections, before issuing any type of alcohol
license.
III. Conclusion
Planning staff recommends that the Council receive and file this report without objecting to a
new Type 47 ABC license at 831 South Nash Street.
P:\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \801- 825\EA- 823\EA -823 AUP 09 -01CUP
09 -07 CC SR.doc
096
EL SEGUNDO POLICE DEPARTMENT
PART I AND PART II CRIMES STATISTICAL REPORT
REPORTED PERIOD: JANUARY — JUNE, 2010
HIGH CRIME AREA BY REPORTING DISTRICT
R f'P pAl�° ' I�AR'T+_ TOTAL
5 1U
106 1
12
1U
18
14
0 ill I
0
1 1
2
18 1
9
19
11
1
7
11
5
6
11
13 1
206 1
6 11 17
4
1
11
12
0 317
*
6
0
11
4
17
4
322
0
6
TOTALS
287
618
1 905
Number of Reporting Districts = 51
Total Part I Crimes and Part II Crimes = 905
Citv Average for all Reporting Districts (905 / 51) = 15
097
Records /eg Page 1 7/12/2010
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
August 26, 2010
SUBJECT: Environmental Assessment No. EA -883,
Conditional Use Permit No. 10 -10 and
Administrative Use Permit No. 10 -07
APPLICANT: Beach Cities ArcLight c/o Art Rodriguez
PROPERTY OWNER: Continental Rosecrans Nash, LLC
REQUEST: A request for a Conditional Use Permit for the
construction of a 725 square -foot outdoor dining
area and a request for an Administrative Use Permit
to allow the on -site sale and consumption of
alcohol (Type 47 Alcoholic Beverage Control
License for beer, wine and distilled spirits) at an
existing 65,000 square -foot, 16- screen movie
theater.
PROPERTY INVOLVED: 831 South Nash Street
I. Introduction
The proposed project is a request for a Conditional Use Permit to construct a new
outdoor patio area and an Administrative Use Permit to allow the sale and
consumption of alcohol at a new cafe and an existing 16- screen theater complex
located at 831 South Nash Street in the Urban Mixed Use South (MU -S) Zone. The
applicant is requesting a Type 47 license for the on -site sale and consumption of
beer, wine and distilled spirits from the California Department of Alcoholic Beverage
Control; this is the first request for such a license at this location. The Director made
the necessary findings to grant an Administrative Use Permit for the on -site sale and
consumption of alcohol and approved Administrative Use Permit on August 20,
2010 (see Exhibit B).
II. Recommendation
Planning Staff recommends that the Planning Commission: 1) review the facts and
findings contained within this report, and adopt Resolution No. 2682 approving
09l
Environmental Assessment No. EA -883 and Conditional Use Permit No. 10 -10, with
conditions, and 2) Receive and File Administrative Use Permit No. 10 -07.
Ill. Background
The 6.1 acre project site is comprised of two parcels and is developed with two
commercial buildings totaling 145,000 square feet in area. The site also contains a
4 -story parking structure, located west of both buildings.
The theater building to the north is 65,000 gross square feet in area and the second
commercial building to the south is 80,000 gross square feet. The second
commercial building contains a mix of uses which include office, retail, and
restaurant tenants. The buildings are separated by a roughly 12,000 square foot
decorative concrete plaza, landscaped with palm trees, seating and the P.F. Chang
outdoor dining area. The new cafe is proposed within the existing theater, currently
under renovation and remodel, and will include an outdoor dining area, on the south
side of the building, adjacent to the entrance.
The existing 16-screen movie theater will maintain the same 16- screens however;
there will be a reduction of seats in each auditorium. The seat reductions are a
direct result of the increased size of the new seats versus the old seats. The total
number of seats available within the existing theater is 3,235; 3,391 seats were
originally permitted as maximum capacity, a difference of 156 seats. The total
number of seats under the new design will be 2,349, an overall reduction of 886
seats.
The proposed outdoor dining area is an irregular shaped area with a total area of
725 square feet. The combined total area of the restaurant will be 1,485 square
feet (760 square -feet interior and 725 square -feet exterior). This facility will only be
available to theater patrons. The interior dining area will contain 35 seats and the
outdoor dining area will contain 28 seats. There will also be a 305 square -foot
bar /lounge on the interior of the theater that will serve alcohol to the adjacent, age
restricted (21 and older) Theater No. 7 (see Exhibit C enlarged Cafe and Lounge
plan). The proposed hours of operation, as requested by the applicant, are as
follows:
Theater — 10:00 a.m. to 2 a.m. or until the last viewing of a late
screening.
Alcohol Consumption (bar /lounge and theater #7 only) 10:00 a.m.
until 30 minutes after the last movie showing.
Cafe', including the indoor and outdoor dining area — 10:00 a.m. to
12:00 a.m. Sunday through Wednesday, and 10:00 a.m. to 1:00 a.m.
Thursday through Saturday.
Staff concerns regarding the proposed hours of alcohol consumption are discussed
2
uJ
Surrounding and Uses
The subject site is surrounded by other commercial office, retail, and hotel and
restaurant uses. The surrounding land uses are as follows:
3
101
IV. CONDITIONAL USE PERMIT PURPOSE FINDINGS AND ANALYSIS
Pursuant to El Segundo Municipal Code §15 -23 -4, the Planning Commission is
authorized to grant a conditional use permit if it makes the three required findings
listed in ESMC §15 -23 -6. As listed in ESMC §15 -23 -5, the purpose of a conditional
use permit is to: 1) assure the compatibility of the particular use on the particular
site in relationship to other existing and potential uses within the general area in
which the use is proposed to be located; 2) assure the proposed use is consistent
and compatible with the purpose of the zone in which the site is located; and 3)
recognize and compensate for potential impacts that could be generated by the
proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic and
hazards.
As listed in ESMC §15 -23 -6, the required findings are: 1) that the proposed location
of the conditional use permit is in accord with the objectives of the Title and the
purposes of the zone in which the site is located; 2) that the proposed location of
the conditional use and the conditions under which it would be operated or
maintained will not be detrimental to the public health, safety or welfare, or
materially injurious to properties or improvements in the vicinity; and 3) that the
proposed conditional use will comply with each of the applicable provisions of this
Chapter. Facts in support of said findings are outlined below.
Finding 1- Compatibility
Cafe's and restaurants are a permitted use in the Urban Mixed Use South (MU -S)
Zone. Outdoor dining areas that exceed 200 square feet or 20% of the indoor area,
whichever is less, require a CUP. The subject outdoor dining area is 725 square
feet, and therefore requires a Conditional Use Permit. Restaurants, such as the
subject theater cafe (the term includes coffee shops and cafes), typically have
outdoor dining areas that provide a choice of indoor or outdoor dining for patrons.
The proposed outdoor dining area will be compatible with the existing theater and
restaurant uses on the site and the surrounding area.
Finding 2- Zoning Consistency
The proposed 725 square -foot outdoor dining area is a permitted use within the
Urban Mixed Use South (MU -S) Zone subject to a conditional use permit. The
following chart contains the development standards for the Urban Mixed Use South
(MU -S) Zone. The new patio area encroaches over the existing front and side
property lines by 14 feet and 6 feet respectively as shown in Exhibit C (enlarged site
plan). Since both properties are owned by a single owner (Continental
Rosecrans /Nash LLC c/o Continental Development Corporation), the project has
been conditioned to require a covenant to maintain the patio over the property lines,
prior to the issuance of final building permits. The proposed patio complies with the
following requirements except as noted:
4
10 '
Use
Height
Setbacks
JParking
Outdoor dining area exceeding
200 square feet in area or 20% of
the indoor dining area whichever
is less subject to a conditional
use permit. ESMC §15- 5F -5(H)
175 feet maximum permitted
height for buildings. ESMC §15-
5F-8(C)
Front: 30 feet minimum.
Side: 25 feet minimum and 30
feet minimum if side yard adjoins
a dedicated street
Rear: 5 feet minimum.
ESMC §15- 5F -8(D)
Restaurant:
1 parking space for every 75
square feet
Theater:
1 parking space for every 3 fixed
seats.
ESMC §15- 15 -3(B)
5
New 725 square -foot outdoor
dining area
3 -foot high hand rail (complies)
Front: outdoor patio is over by 14
feet.
Side: over by 6 feet
Rear: 100+ feet
Interior Restaurant: 760 square
feet:
Required: 10
Provided: 10
Outdoor Dining: 725 square
feet: (- 200s.f. allowed by right)
Required: 7 spaces
Provided: 7 spaces
Theater: 2,349 seats
Required:783 spaces
Provided: 1,078 spaces
Total Required: 800 spaces
and 1,078 spaces provided
A surplus of 295 spaces for the
theater use only.
103
Parking for the theater was calculated and provided based on the maximum seating
capacity of 3,391 seats, originally approved under Precise Plan 12 -72. As such, the
number of parking spaces available for the theater use, including the addition of the
restaurant/cafe, will exceed the number required based on the theater remodel and
overall seat reduction by more than 800 seats and 295 parking spaces. The total
parking requirement for the entire project area which includes the theater building at
831 S. Nash Street and the office /retail building at 2,041 Rosecrans Avenue, is
1,416 spaces. A total of roughly 572 spaces are located within the 4 -story parking
structure and the surface parking lots combined. There are an additional 844
spaces available for the property that are located within the joint use parking
structure located directly across the street, east of the site at 870 South Nash
Street.
Finding 3.Jmpacts
The proposed new outdoor dining location, which is the south side of the building
adjacent to the main building entrance, and the conditions under which the use
would be operated or maintained will not be detrimental to the public health, safety
or welfare. The restaurant is located within an existing and newly remodeled movie
theater.
Noise is a potential impact that can be associated with the new outdoor dining area.
However, the project is located in a commercial zone and there are no sensitive
receptors such as residential dwelling units adjacent to the property. Additionally,
the proposed hours of operation for the theater are from 10:00 a.m. to 2:00 a.m.
Monday through Sunday. The outdoor dining patio is proposed to be open from
10:00 am to 12:00 a.m. Sunday through Wednesday, and from 10:00 a.m. Through
1:00 a.m. Thursday through Saturday, in conjunction with the restaurant/cafe. The
applicant had requested alcohol sales be allowed until 30 minutes after the last
movie showing, in the bar /lounge and age restricted Theater No. 7. This would
mean that alcohol could be sold after 2:00 a.m. on nights when special midnight
movie showings would occur. After conferring with the El Segundo Police
Department and the State Department of Alcoholic Beverage Control, staff has
included a condition that requires alcohol sales end at 1:30 a.m., which would allow
time for consumption before the State mandated 2:00 a.m. to 6:00 a.m. restriction
(Business and Professions Code §26531). Any change to the hours of operation is
subject to review and approval by the Director of Planning and Building Safety.
Therefore, the proposed use is not anticipated to have significant impacts.
As analyzed above, there is adequate evidence to support the three required
Conditional Use Permit findings subject to the listed conditions of approval in the
attached resolution. The Planning Commission may consider and impose additional
conditions which it deems necessary, if it demonstrates a reasonable relationship
between the condition it desires to impose and the project's impact.
n.
104
V. GENERAL PLAN CONSISTENCY
The General Plan land use designation for the site is Urban Mixed Use -South (MU-
S) and is consistent with the current zoning designation which is Urban Mixed Use -
South (MU -S) Zone. The project is consistent with the General Plan as specified in
the attached draft resolution.
VI. INTER - DEPARTMENTAL COMMENTS
The project applications and plans were circulated to the Police Department, Fire
Department, Public Works Department and Building Division for review. The Police
Department issued a memo indicating that they will not protest the issuance of the
CUP, AUP, or the ABC license. The Fire Department, the Building Division's Plan
Check Engineer and the Director of Public Works submitted comments which have
been incorporated in the conditions of approval.
VII. ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations §
15301 as a Class 1 categorical exemption (Existing Facilities) and pursuant to 14
California Code of Regulations § 15303 as a Class 3 categorical exemption (New
Construction or Conversion of Small Structures). The project includes an alcohol
license for a new cafe, which results in a minor alteration in the operation of an
existing building and a minor expansion of the existing use with the addition of a 725
square -foot outdoor dining area. The project is not anticipated to have any
significant impacts with regard to traffic, noise, air quality, or water quality. There
are adequate utilities and public services to serve the project.
VIII. CONCLUSION
Planning staff recommends that the Planning Commission: 1) adopt Resolution No.
2682, approving Environmental Assessment No. EA -883 and Conditional Use
Permit No. 10 -10, with conditions based upon the findings as contained in this
report; and 2) Receive and File Administrative Use Permit No. 10 -07.
V. EXHIBITS
A. Draft Resolution No. 2682
B. Administrative Use Permit Approval Letter, dated August 20, 2010
C. Enlarged Cafe /Lounge Plan
D. Enlarged Site Plan
7
10 5
E. Inter - departmental Comments
F. Administrative Use Permit Application
G. Conditional Use Permit Application
H. Cafe Renderings
I. Lounge Renderings
J. Plans
Prepared by: Trayci Nelson, Senior Contract Planner
Kimberly Chri ftnning nsen, AICP, Planning Manager
Department of & Building Safety
1 217-Av" U
Greg Ca enter, irector
Depart nt of Panning & Building Safety
PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Planning)\ 876 - 900 \EA - 883 \EA- 883.PC- SR.doc
LV
111 F,
Elected Officials:
Eric K. Busch,
Mayor
Bill Fisher,
Mayor Pro Tom
Carl Jacobson,
Council Member
Don Brann,
Councii Member
Suzanne Fuentes,
Council Member
Cindy Mortesen,
City Clerk
Ralph Lanphere,
City Treasurer
Appointed Officials:
Jack Wayt,
City Manager
Mark D. Hensley,
City Attorney
Department Directors:
Bill Crowe,
Assistant City Manager
Deborah Cullen,
Finance
Robert Hyland,
Human Resources
Kevin Smith,
Fire Chief
Debra Brighton,
Library Services
Greg Carpenter,
Planning and Building
Safety
Mitch Tavera,
Police Chief
Stephanie Katsouleas,
Public Works
Robert Cummings,
Recreation 8 Parks
www.elsegundo.org
®'Or, F/
R &&",/ A 'J how
r
Planning & Building Safety Department
August 20, 2010
Art Rodriguez & Associates
709 E. Colorado Boulevard, # 200
Pasadena, CA 91101
RE: Environmental Assessment No. EA -883 and
Administrative Use Permit (AUP) No. 10 -07
On -site sale and consumption of beer, wine and distilled
spirits (Type 47 Alcoholic Beverage Control License) in
conjunction with the operation of a new cafe and
bar /lounge theater within an existing 16- screen theater
(Pacific Theaters- ArcLight).
Address: 831 South Nash Street
Dear Mr. Rodriguez:
The purpose of this letter is to inform you that, in accordance with El
Segundo Municipal Code (ESMC) Chapter 15 -22, the Planning Division
reviewed your application for the above- referenced project and the
Director of Planning and Building Safety APPROVED Environmental
Assessment No. EA -883 and Administrative Use Permit No. 10 -07 for the
on -site sale and on -site consumption of beer, wine, and distilled spirits.
The Director did not identify a reason to oppose the proposed Type 47
license by the Alcoholic Beverage Control Department at the existing
65,000 square -foot 16- screen movie theater located at 831 South Nash
Street. The following are the findings and facts in support of each finding
for this decision:
350 Main Street, El Segundo, California 90245 -3813
Phone (310) 524 -2380 FAX (310) 322 -4167
107
FINDINGS AND FACTS IN SUPPORT OF FINDINGS:
Environmental Assessment No. EA -883
Finding 1
The proposed project is exempt from the requirements of the California
Environmental Quality Act (CEQA) Pursuant to 14 California Code of Regulations
§ 15301 as a Class 1 categorical exemption (Existing Facilities) and pursuant to
14 California Code of Regulations § 15303 as a Class 3 categorical exemption
(New Construction or Conversion of Small Structures).
Facts in Support of Finding 1
The applicant requests an alcohol license for the on -site sale and consumption of
beer, wine and distilled spirits at a new 1,485 square -foot cafe currently under
construction located within the existing 16- screen theater complex currently
under renovation and remodel (proposed new name ArcLight Theaters).
Included in the 1,485 square -foot cafe total, is a 725 square -foot outdoor dining
area. The outdoor dining area would be located on the south side of the theater,
adjacent to the front entrance and facing an existing plaza area. Alcohol will also
be sold at a 305 square -foot bar /lounge area and for consumption in the age
restricted (21 and older) Theater No. 7 which located adjacent to the bar on the
interior of the theater. The subject property is comprised of two parcels and is
developed with two commercial buildings which total 145,000 square feet in area.
The property also includes a 4 -story parking structure, west of both buildings.
The property is in an urbanized and developed area where it has adequate
access and all public services and facilities are available. In addition, it is not in
an area that is environmentally sensitive. Therefore, the project is not anticipated
to have any significant impacts with regard to traffic, noise, air quality or water
quality.
Administrative Use Permit 10 -07
Finding 1
• There is compatibility of the particular use on the particular site in relationship to
other existing and potential uses within the general area in which the use is
proposed to be located.
Facts in Support of Finding 1
1. Cafe's and restaurants are a permitted use in the Urban Mixed Use South (MU-
S) Zone. Outdoor dining areas that exceed 200 square feet or 20% of the indoor
area, whichever is less, require a CUP. The subject outdoor dining area is 725
2 108
square feet, and therefore requires a Conditional Use Permit. Restaurants, such
as the subject theater cafe (the term includes coffee shops and cafes), typically
have outdoor dining areas that provide a choice of indoor or outdoor dining for
patrons. The proposed outdoor dining area will be compatible with the existing
theater and other restaurant uses already on -site and in the surrounding area.
The restaurant and outdoor patio area total 1,485 square -feet and contain 63
seats. The interior of the cafe will contain 35 seats and the outdoor dining area
will contain 28 seats. The minimum number of required parking spaces for the
outdoor patio is 7 parking stalls (525 square -feet of the total 725 square -feet is
subject to parking standards) which will be provided on -site.
2. The General Plan Land Use designation for the site is Urban Mixed Use South
and the zoning for the site is Urban Mixed Use South (MU -S). Restaurants are
permitted uses in the Urban Mixed Use South (MU -S) Zone in accordance with
ESMC §15 -5F -2 and on -site sale and consumption of alcohol is permitted with
the approval of an Administrative Use Permit in accordance with ESMC §15 -5F-
4(C), and ESMC § 15 -22 -5. Outdoor dining areas greater than 200 square feet
are permitted with the approval of a Conditional Use Permit in accordance with
ESMC §15- 5F -5(H), and ESMC Chapter 15 -23.
3. The Urban Mixed Use South (MU -S) Zone permits, and the surrounding land
uses include commercial retail, restaurant, hotel, and office uses. The proposed
cafe will be similar and compatible with the surrounding uses.
4. The restaurant must obtain a State of California Alcohol and Beverage Control
(ABC) license for on -site sale and consumption of alcohol (Type 47).
5. On August 26, 2010 the El Segundo Planning Commission is scheduled to
Receive and File the Administrative Use Permit request.
Finding 2
The proposed use is consistent and compatible with the purpose of the Zone in
which the site is located.
Facts in Support of Finding 2
The General Plan Land Use designation for the site is Urban Mixed Use South.
2. The zoning for the site is Urban Mixed Use South (MU -S). Restaurants are a
permitted use in this Zoning District in accordance with §15 -5F -2. The proposed
use (on -site sale and consumption of beer and at an existing restaurant) requires
an Administrative Use Permit in accordance with ESMC §15- 5F -4(C), and ESMC
§ 15 -22 -5. In addition, the proposed outdoor dining area where alcohol will be
served, is greater than 200 square feet, and requires a Conditional Use Permit in
accordance with ESMC §15- 5F -5(H), and ESMC Chapter 15 -23.
Ili
3
3. The purpose of the Urban Mixed Use South (MU -S) Zone is to provide areas
where a mixture of compatible office, commercial, retail, hotel and food serving
uses can locate and develop in a mutually beneficial manner. It is the intent of
the Urban Mixed Use South (MU -S) Zone to have several types of uses within a
single building.
4. The surrounding land uses include: commercial retail, restaurant, and office
uses. The proposed cafe will be compatible with the surrounding land uses.
Findina 3
• The proposed location and use and the conditions under which the use would be
operated or maintained will not be detrimental to the public health, safety, or
welfare, or materially 'injurious to properties or improvements in the vicinity.
Facts in Support of Finding 3
1. The cafe is located inside an existing commercial theater building within the
Urban Mixed Use South (MU -S) Zone and includes a new 725 square -foot
outdoor dining area. The cafe and outdoor dining area meet all the development
standards of the MU -S Zone and sufficient parking will be provided on -site in
compliance with ESMC Chapter 15 -15.
2. The surrounding land uses include commercial retail, hotels, restaurants and
office uses. The cafe is a permitted use within the Urban Mixed Use South (MU-
S) Zone and the 725 square -foot outdoor dining area is, permitted with a
Conditional Use Permit.
3. The proposed hours of operation and alcohol service for the cafe are limited to:
10:00 a.m. to 12:00 a.m. Sunday through Wednesday and from 10:00 a.m. to
1:00 a.m. Thursday through Saturday. Only pre- recorded background music
may be provided and it must meet the noise and vibration requirements of ESMC
§ 7 -2 -1. No live entertainment is proposed.
4. The proposed hours of operation and service of alcohol for the interior bar /lounge
area and within Theater No. 7 only, are limited to 10:00 a.m. until 1:30 a.m. The
theater may be allowed to stay open until 30 minutes after the last movie
showing, however; alcohol sales will cease by 1:30 a.m.
Finding 4
• Potential impacts that could be generated by the proposed use, such as noise,
smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized
and mitigated.
4 li0
Facts in Support of Finding 4
The sale of alcohol will not create any new impacts that would not be normally
associated with the operation of a cafe with indoor and outdoor dining areas or a
theater with a bar /lounge.
2. The proposed hours of operation and alcohol service for the restaurant are
limited to: Sunday through Wednesday from 10:00 a.m. to 12:00 a.m., and from
10:00 a.m. through 1:00 a.m. Thursday through Saturday. The outdoor dining
area would be open the same hours as the restaurant. Background music is
proposed. No live entertainment is proposed. The proposed restaurant is located
in a predominantly commercial /retail area that is not adjacent to any residential
uses, which will help to minimize noise impacts on sensitive uses.
3. The proposed new cafe and outdoor dining area, as well as the interior Theater
(No.7) and bar /lounge are in an area that is not environmentally sensitive.
4. In addition to complying with the requirements of the City of El Segundo and the
State of California Department of Alcoholic Beverage Control the cafe is subject
to County Health Department regulations that address and monitor impacts of
fumes and odors.
Finding 5
The State Department of Alcoholic Beverage Control has issued or will issue a
license to sell alcohol to the applicant.
Facts in Support of Finding 5
The applicant must obtain a license from the State of California Department of
Alcoholic Beverage Control (Type No. 47).
DIRECTOR OF PLANNING AND BUILDING SAFETY DEPARTMENT ACTION
Based on these findings and facts in support of these findings, the Director of Planning
and Building Safety APPROVES the proposed project, subject to the following
conditions:
The proposed hours of operation and alcohol service for the restaurant are
limited to: Sunday through Wednesday from 10:00 a.m. to 12:00 a.m., and from
10:00 a.m. through 1:00 a.m. Thursday through Saturday. The outdoor dining
area would be open the same hours as the restaurant. Food service must be
available in the indoor dining area and the outdoor patio during the dining hours.
Any change to the hours of operation or the hours that alcohol may be served is
subject to review and approval by the Director of Planning and Building Safety.
5 i 11
2. The proposed hours of operation and service of alcohol for the interior bar /lounge
and within Theater No. 7 only, are limited to 10:00 a.m. and 1:30 a.m. Alcohol
sales can only occur within the age restricted (21 and older) bar /lounge and
theater. The theater may be allowed to stay open until 30 minutes after the last
movie showing; however, alcohol sales must cease 30 minutes before the close
of business, and no later than 1:30 a.m.
3. The seating within the restaurant must be limited to 35 indoor dining seats and
28 seats in the outdoor dining area. The restaurant will contain a combined total
of 63 seats.
4. Any subsequent modification to the project as approved,. including the floor plan
and areas where alcohol will be served, and /or the conditions of approval, must
be referred to the Director of Planning and Building Safety for approval and a
determination regarding the need for Planning Commission review of the
proposed modification.
5. Taxicab phone numbers must be posted in a conspicuous location at all times in
the area(s) where alcohol is served to customers.
6. The premises must be maintained in a litter and graffiti -free manner. Any graffiti
that should appear on the premises must be removed within 48 hours.
7. The applicant must obtain and maintain all licenses required by the Alcoholic
Beverage Control Act (Business & Professions Code §§ 23300 et seq.). The
applicant must obtain and maintain a Type 41 license.
8. The restaurant operations must comply with ESMC §§ 7 -2 -1, et seq. regulating
noise and vibration.
9. The Planning and Building Safety Department and the Police Department must
be notified of any change of ownership of the approved use in writing within 10
days of the completion of the change of ownership. A change in project
ownership may be cause to schedule a hearing before the Planning Commission
regarding the status of the administrative use permit.
10. The applicant must comply with all regulations of the Alcoholic Beverage Control
Act and the regulations promulgated by the Alcoholic Beverage Control Board
including, without limitation, the regulations set forth in 4 Cal. Code of Regs. §§
55, et seq.
11. The applicant must post a sign in a clear and conspicuous location listing a
phone number at which a responsible party may be contacted during all open
hours of the establishment to address any concerns of the community regarding
noise in the restaurant, patio and parking lot. Said contact's name and phone
number must also be available through the restaurant staff at all times.
6 112
12. The applicant must, at all times, display a Designated Driver sign of at least
ten inches by ten inches (10" X 10 ") in the bar and restaurant dining areas at eye
level. The sign must be worded in a way that reminds patrons who are
consuming alcohol to designate a non - drinking driver.
13. There must be no exterior advertising of any kind or type, including advertising
directed to the exterior from within, promoting or indicating the availability of
alcoholic beverages. Interior displays of alcoholic beverages which are clearly
visible to the exterior constitute a violation of this condition.
14. All employees serving alcoholic beverages to patrons must enroll in and
complete a certified training program approved by the State Department of
Alcoholic Beverages Control (ABC) for the responsible sales of alcohol. The
training must be offered to new employees on not less than a quarterly basis.
15. Any and all employees hired to sell alcoholic beverages must provide evidence
that they have either:
a. Completed training from the State of California Department of Alcoholic
Beverage Control (ABC), Long Beach /Lakewood District Office
administered Leadership and Education in Alcohol and Drugs (LEAD)
Program in the form of an ABC - issued certificate; or,
b. Completed an accepted equivalent by the ABC, Long Beach /Lakewood
District Office to ensure proper distribution of beer, wine and distilled
spirits to adults of legal age. If any prospective employee designated
to sell alcoholic beverages does not currently have such training, then;
c. The ABC - licensed proprietors must have confirmed with the Planning
and Building Safety Department within fifteen (15) days of the
Director's decision, or by final project approval, that a date certain has
been scheduled within the local ABC Office to complete the LEAD
course.
d. Within thirty (30) days of taking said course, the employees, or
responsible employer must deliver each required certificate showing
completion to the Police Department.
16. The applicant must have readily identifiable personnel to monitor and control the
behavior of customers inside the building premises. Staff must monitor activity
outside in the parking lot and any adjacent property under the establishment's
control to ensure the areas are generally free of people and are cleared of
patrons and their vehicles one -half hour after closing.
17. If complaints are received regarding excessive noise, parking availability, lighting,
building access, and the like associated with the restaurant and the outdoor patio
7 i13
area, the city may, in its discretion, take action to review the Administrative Use
Permit, including without limitation, adding conditions or revoking the permit.
18. The outdoor dining /seating area must comply with ESMC § 15 -2 -16.
19. The building must not be occupied by more persons than allowed by the
California Building Code, as adopted by the ESMC.
20. The building and any outdoor seating must comply with California Building and
Fire Code requirements, as adopted by the ESMC.
21. The applicant must maintain grease interceptors for the restaurant subject to
approval by the Fire Department.
22. The Applicant agrees to indemnify and hold the City harmless from and against
any claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising from the City's approval of Environmental Assessment
No. 883 for Administrative Use Permit No. 10 -07 and Conditional Use Permit No.
10 -10, except for such loss or damage arising from the City's sole negligence or
willful misconduct. Should the City be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or not,
arising out of the City approval of EA -883 or AUP 10 -07, the Applicant agrees to
defend the City (at the City's request and with counsel satisfactory to the City)
and will indemnify the City for any judgment rendered against it or any sums paid
out in settlement or otherwise. For purposes of this section "the City" includes the
City of El Segundo's elected officials, appointed officials, officers, and
employees.
PLANNING COMMISSION
This determination was received and filed by the Planning Commission at its August 26,
2010 meeting. Please be advised that this does not conclude the review process. The
City Council will determine whether or not to protest the issuance of the ABC License
(Type 47) at its meeting on September 7, 2010.
Should you have any questions, please contact Trayci Nelson, Project Planner, at (310)
524 -2342.
Since
Greg Car nteV,, Director
Department of Planning and Building Safety
PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Planning) \876 - 900 \EA - 883 \EA -883 AUP Letter.doc
114
City of El Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
Circulation Date: August 6, 2010
TO: Jack Wayt, City Manager
Deborah Cullen, Finance Director
Bob QyMmings, Recreation and Parks Director
Mj chTav a PoI6666hief,
Debra Brighton, Library and Cable Services Director
Kevin, Smith, Fire Chief
Stephanie Katsouleas, Public Works Director
Sam Lee, Building Safety Manager
Karl Berger, Assistant City Attorney
FROM: Kimberly Christensen, AICP, Planning Manage:%�'�
9
t
STAFF
PLANNER: Paul Samaras, Principal Planner
SUBJECT: Environmental Assessment No. EA -883 Conditional Use Permit (CUP) No
-iA -IA J A.1 S t a a w
To allow the construction of a 725 square -foot outdoor dining area and the sale
of beer, wine and distilled spirits for on -site consumption (Type 47 ABC
License) at an existing 16- screen theater,
Address: 831 South Nash Street (Pacific Theatres)
Applicant: Art Rodrigues and Associates
Business Name: Beach Cities ArcLight Theater
Property Owner: Continental Rosecrans Nash, LLC
The applicant requests a Conditional Use Permit to construct a new 725 square -foot outdoor
dining area and an Administrative Use Permit to allow the sale and consumption of beer,
wine, and distilled spirits at. 831 South Nash Street. The property is in the Urban Mixed Use
South (MU -S) Zone. The site contains office, retail, restaurant and movie theater uses.
The applicant is remodeling the existing 65,000 square -foot building that contains a 16- screen
theater complex. A new cafe is proposed with 63 seats, including 35 interior seats and 28
seats in the outdoor patio adjacent to the building. The total seating area will be 1,485 square
feet in size (760 s.f. interior and 725 s.f. outdoor). The cafe will serve beer, wine, and distilled
spirits for consumption onsite.
In addition to the proposed cafe, the project includes a new lounge area/bar in the building
interior directly adjacent to Auditorium No. 7. The lounge area is 305 square feet in size and
has only four fixed seats at a bar. The lounge will serve alcohol to theater patrons for
consumption within the lounge and the adjacent auditorium. The auditorium is 1,922 square
it
feet and contains 93 fixed seats. The cafe, lounge, and alcohol service are part of a
comprehensive theater complex remodel and conversion of the existing Pacific Beach Cities
theater complex into Arc Light Cinemas.
The proposed project is categorically exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to 14 California Code of Regulations § 15301 as
a Class 1 categorical exemption (Existing Facilities) and pursuant to 14 California Code of
Regulations § 15303 as a Class 3 categorical exemption (New Construction or Conversion of
Small Structures). The project includes an alcohol license for a new cafe, which results in a
minor alteration in the operation of an existing building and a minor expansion of the existing
use with the addition of a 725 square -foot outdoor dining area. The project is not anticipated
to have any significant impacts with regard to traffic, noise, air quality, or water quality. There
are adequate utilities and public services to serve the project.
Attached for your review and comment is a copy of the application and plans. Please return
the plans along with any comments by Thursday August 12, 2010. Should you have any
questions about the project, please contact Senior Contract Planner, Trayci .Nelson at
extension 2342.
COMMENTS:
yo (y)mAWV3 f Xim 72rc- 1QJUC6,n6'WrdW.
5'L�" /4,McO&YZ i"I L-c cr
Reviewed By:
Signature and Title Date
Encl.: Application
Plans
P: \Planning & Building Safety\Planning - Old \PROJECTS (Planning) \876 - 900 \EA - 883 \EA- 883.IDC.doc
2
116
t
City of El Segundo
INTER - DEPARTMENTAL CORRESPONDENCE
August 16, 2010
To: Paul Samaras, Principal Planner
From: Mitch Tavera, Chief of Poli
<L=='
Subject: Environmental Assessment no. EA -883, Conditional Use Permit (CUP)
No. 10 -10 and Administrative Use Permit (AUP) No. 10 -07 for 831 South
Nash Street (Pacific Theaters)
The El Segundo Police Department will not protest the issuance of the Conditional Use
Permit, Administrative Use Permit, or ABC license as listed in the attached
inter - departmental correspondence dated August 6, 2010, from Kimberly Christiansen.
117
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding Adoption of Plans and Specifications for a
new Beach Bathroom Facility and Lifeguard Station at the El Segundo Beach (south end
of the beach parking lot, at the end of Grand Avenue on Vista Del Mar)
Project No.: PW10 -09; (Fiscal Impact: $900,000)
RECOMMENDED COUNCIL ACTION:
1. Adopt Plans and Specifications.
2. Authorize staff to advertise the project for receipt of construction bids.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: None
Amount Requested: $900,000.00
Additional Appropriation: No
Account Number(s): 301 - 400 - 8202 -8969
ORIGINATED BY: Maryam M. Jonas, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Jack Wayt, City ManageN
BACKGROUND AND DISCUSSION:
The City was awarded a $1.7 million grant from Los Angeles County, through Supervisor Don
Knabe's office, to construct a new beach bathroom facility and lifeguard station at El Segundo
Beach.
In October of 2009, the City Council approved a Professional Service Agreement with RRM
Design Group for architectural and engineering services to develop conceptual and final design
plans for construction of a new beach facility which includes a lifeguard station with storage,
public bathrooms, a rinse station and a drinking fountain.
The design plans have been completed by the architect, and the specifications and all necessary
documents have been prepared by staff. The project is now ready to be advertised for
construction.
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118
iii
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2010
AGENDA HEADING: Consent Agenda
AGENDA STATEMENT
AGENDA DESCRIPTION:
Consideration and possible action to approve organizational changes in the Public Works
Department, which include elimination of the Senior Administrative Analyst position,
reclassification of one of two Meter Reader/Repairer positions to Water Maintenance
Worker II, and reclassification of the Senior Administrative Specialist position to
Administrative Specialist. (Fiscal Impact: Budget savings of approximately $152,999)
RECOMMENDED COUNCIL ACTION:
1. Approve the elimination of the Senior Administrative Analyst position;
2. Approve the reclassification of one of two Meter Reader/Repairer positions to Water
Maintenance Worker II;
3. Approve the reclassification of the Senior Administrative Specialist position to
Adminstrative Specialist;
4. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: No. Salary Savings of approximately $152,999.
Account Number(s):
ORI
GINATED BY: Stephanie Katsouleas, Public Works Direct
REVIEWED BY: Bob Hyland, Human Resources Director
APPROVED BY: Jack Wayt, City ManagerA
BACKGROUND AND DISCUSSION:
Elimination of Senior Administrative Analyst
On August 13, 2010, the Senior Administrative Analyst in the Engineering Division of Public
Works accepted a position with the City's Residential Sound Insulation Program. In order to
achieve additional budget savings, staff recommends eliminating this vacant position. The duties
assigned to this position will be reassigned to various departments and individuals accordingly.
The estimated budget savings for eliminating this position is $128,670 from the general fund.
Reclassification of One Meter Reader /Repairer to Water Maintenance Worker II
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120
A close review of the functions, needs, and positions in the Water Division revealed that the
Division's current structure is not optimally set to best meet its workload. Staff is therefore
recommending a modification by reclassifying one of the two Meter Reader /Repairer positions to
a Water Maintenance Worker II position. Although not part of the reorganization goal, budget
savings in reclassifying this position may be up to $7047 from the water enterprise fund.
Reclassification of Senior Administrative Specialist to Administrative Specialist
The Senior Administrative Specialist position has been vacant since December 31,
2009. Since
that time, it has been become increasingly obvious that the department is in real need of
administrative support, in particular to provide: 1) assistance to the engineering staff in managing
complicated federal and local grants, 2) continuous Public Works Counter support for the general
public, and 3) direct support to the Public Works Director. As planned, this will be a shared
position with the Planning and Building Safety Department. By creating a shared position
between two adjacent departments, we will be able to capitalize on the limited personnel
resources available during this budget cycle. Downgrading the vacant position to Administrative
Specialist will result in budget savings of approximately $17,282.
The Public Works and Human Resources Departments have met with the appropriate bargaining
units regarding this proposed reorganization.
121
EL SEGUNDO CITY COUNCIL
.nr.xrnA QTsTF.MF.NT
MEETING DATE: September 7, 2010
AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to ACE
Electric, Inc. for Recreation Park Phase III Field Lighting Project. Project No.: PW 10 -07
(Fiscal Impact: $203,810)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid received from ACE Electric, Inc.
2. Authorize the City Manager to execute a Standard Public Works Contract in a
form as approved by the City Attorney with ACE Electric, Inc., in the amount of
$203,810.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $224,191.00
Additional Appropriation: No
Account Number(s): 125- 400 - 3612 -6206
ORIGINATED BY: Maryam M. Jonas, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director" "
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
On July 20, 2010, the City Council authorized staff to advertise for the Recreation Park Phase III
Field Lighting Project using grant funds received from the Los Angels County Regional Park and
Open Space District (Proposition A 1992 and 1996) in the amount of $239,000. On August 26,
2010, City Clerk received and opened eleven (11) bids as follows:
Bidders
ACE Electric Inc.
Christo her R. Morales, Inc.
Cedars Engineering Const.,
Inc.
ZK Construction
Electro Construction Cor .
Y &M Construction, .
Base bid items
$120,190.00
$132,500.00
$135,000.00
$136,000.00
$154,721.00
$160,800.00
Additive bid items
$83,620.00
$87,600.00
$135,000.00
• fill
y 4
122
$166,900.00 $121,000.00
Titanium Construction $168,500.00 $103,000.00
WE Const., Inc. $169,000.00 $103,000.00
Halcyon Electric, Inc. $179,428.00 $174,600.00
Atom, Inc. $311,800.00 $222,000.00
Pars Arvin
Staff has reviewed the lowest bid received, ACE Electric, Inc., and has found the bid to be
responsive. ACE Electric is a well qualified contractor with verified successful experience with
similar projects.
No protests were received after the bid opening; however, acterizedbby thee Cit yAtt Attorney's office as
did not include recognition of addendums. This is c
minor irregularities that can be waived by the City Council.
The bid solicitation requested bids for "Base Bid Items" " the Alternate
d It ems. CItems." The
ity as the
lowest responsible bidder is determined by the total p rice bid on
option to award the construction contract to the lowest responsible bidder with or without
Additive Alternate Bid Items.
The contract recommended for award includes Additive Alternate Bid Items bringing the total
contract amount to $203,810. The total amount of $224,191 requested includes both the contract
amount and an additional 10% for contingencies.
12
EL SEGUNDO CITY COUNCIL
. mr, wiT NT
MEETING DATE: September 79 2010
AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
With
Consideration and possible action to terminate the current City Manager's for an ix month
Jack Wayt and execute a new City Manager's contract with Jack kAdd tionally, authorize
term while the Council conducts a search for a new city manager.
Mayor to execute a contract with an executive search firm aria Manager glary not
and $20,000
the y proximately $ 108,000 — CrtY g
$25,000. (Fiscal Impact: Approximately
for executive search firm)
RECOMMENDED COUNCIL ACTION:
1. Terminate the existing City Manager's contract effective September 30, o0 October 1,
2. Approve a new contract with the current City Manager for the period
2010 through March 31, 2011; p oses
3. Authorize the Mayor to execute a contract with ork on or l about April 1, 2011 urp
of recruiting a new city manager to commence
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Draft City Manager Contract
FISCAL IMPACT: $133,000
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mark Hensley, City Attorney
REVIEWED BY:
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
City Manager's current contract can be terminated as of mutually September
agreed t 2010.
terminate the
il
The y
and City Manager have et closed
2010, eand enter into tentatively new ontract that provides for the City
contract effective September
Manager to remain with the City through March 31, 2011. � As the City Manager tuber 30iring
g
from the California Public Employees Retirement System
2010, the City will only be paying the City Manager a base salary and he will not be receiving
any
benefits pursuant to the new agreement except a maximum of 100 hours of paid time off.
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124
The new contract will pay the City Manager $112.50 per hour with a cap of $108,000 for the six
month contract term. This amount was derived by taking the City Manager's current salary
($240,000) and then reducing it by 10 %. In addition to the 10% salary reduction, the City will
realize approximately $58,970 (half of the total annual benefit costs for the City Manager) in
additional savings based upon the City not having to pay for benefits for the City Manager for
six months. The salary and benefit savings equal a total savings of $70,970 (40% savings) from
the current total compensation paid to the City Manager.
A Council subcommittee comprised of Mayor Busch and Council Member Brann is requesting
proposals from executive search firms for purposes of retaining a firm to assist the City in
recruiting a new city manager. It is anticipated the recruitment process will take approximately
six months and the new city manager will commence work for the City on or about April 1,
2011. The executive search firm will assist the City in drafting recruitment brochures, actively
advertising the position and assisting in the selection and background check process. In addition
to seeking candidates that are not currently employed by the City, the Council anticipates that
that current City staff members may wish to, and the Council encourages them to apply for the
position.
12)
EMPLOYMENT AGREEMENT
This Employment Agreement ( "Agreement ") is effective as of September 7, 2010
between the City of El Segundo ( "City ") and Jack Wayt ( "Wayt ").
RECITALS
Whereas Wayt has informed the City that he will be filing the necessary
documents to commence receiving retirement benefits from the California Public
Employees Retirement System ( "PERS ") as of September 30, 2010, and concurrently
therewith terminate his current employment agreement with the City; and,
Whereas the City desires to have Wayt continue to provide contractual services as
the City Manager for the City for the period of October 1, 2010 through March 31, 2011
pursuant to the terms of this Agreement, based upon the experience that Wayt has in City
government, and particularly with the City, as the City believes such skills are of
significant value to the City for the term of this Agreement; and,
Whereas Wayt desires to continue functioning as City Manager for the City on a
contractual basis.
Now Therefore, the City and Wayt do hereby covenant, agree and warrant as
follows:
Section 1. Term of Agreement. That certain Employment Agreement dated
August 19, 2008, and amended on July 21, 2009, is terminated effective September 30,
2010. Wayt shall be considered an at -will employee during the term of this Agreement.
The term of Wayt's employment with the City pursuant to this Agreement shall be from
October 1, 2010 through March 31, 2011 unless it is terminated prior to March 31, 2011
by the City Manager or City Council. The City Council may by written notice to Wayt,
immediately terminate this Agreement and thereby Wayt's contractual employee status
with the City at any time, with or without cause. If the Council terminates this contract
for other than "with cause," then the City shall be obligated to pay Wayt a lump sum
amount upon such termination equal to the hourly rate specified in Section 3 below
multiplied by the number of hours represented by subtracting the hours Wayt has been
compensated for under this Agreement prior to his termination date from 960 hours.
Wayt may terminate this Agreement at anytime by delivering notice of his intent to resign
to the Mayor or City Attorney. Wayt's resignation shall be deemed accepted upon its
delivery and he shall be entitled to compensation only to the extent he has actually
worked hours pursuant to this Agreement but has not yet been compensated for such
hours. For purposes of this Agreement, the term "with cause" shall include (i) Wayt's
willful misconduct, including without limitation, intentionally failing to fulfill Wayt's
duties set forth in Section 2 of this Agreement; or (ii) conviction of Wayt of a crime
involving moral turpitude.
Section 2. Duties and Authority. Wayt shall, and have the authority to, discharge
those duties and responsibilities set forth in the City's job description for the City
Manager, the El Segundo Municipal Code, and other applicable federal, state, and local
laws and regulations; and, fulfill such other duties and responsibilities that are assigned to
him from time to time by the City Council.
Section 3. Hours and Compensation. During his employment, Wayt shall devote
such, time, interest and effort to the performance of this Agreement as is necessary to
duly carry out his duties as City Manager. It is expected that Wayt shall devote an
average of 36 hours per week to the performance of his duties. In no event, shall Wayt
work or be compensated for more than 960 hours during the period of November 1, 2010
through April 30, 2011. Wayt shall be paid at the rate of one hundred twelve and fifty
dollars and fifty cent ($112.50) per hour, payable in bi- weekly payments (at the same
time that City employees are regularly paid) which shall be subject to all applicable
federal, state and local payroll withholdings and deductions. Wayt shall record all of his
hours on a daily basis and transmit such records to the Finance Department on a weekly
basis. Wayt's attendance at conferences and seminars that are normal and customary for
city managers, shall be deemed working hours for purposes of this Agreement.
Section 4. Benefits. Wayt shall not receive any benefits, including but not
limited to medical, dental, sick leave, vacation time, etc., that are generally available to
other City employees. However, Wayt shall be entitled to take up to 100 hours of time
off, with compensation, for the period of November 1, 2010 through April 30, 2011, as
personal time to be utilized for whatever reason he chooses and submit such hours for
payment as part of the 960 hours that he may compensated for during each such six
month period.
Section 6. Expense Reimbursement. During the term of this Agreement, City
shall reimburse Wayt for reasonable business expenses, including travel, parking,
business meetings and professional dues associated with maintaining membership in
professional organizations pursuant to the applicable provisions of El Segundo Municipal
Code and City administrative policies.
Section 7. Indemnification by City. In accordance with the California
Government Code, the City shall defend, hold harmless and indemnify Wayt against any
claim or legal action arising out of any alleged act or omission occurring within the scope
of Wayt's employment as City Manager, except any action that may be brought by PERS
as set forth in Section 8.
Section 8. PERS Benefits. At the time this Agreement is entered into,
Government Code Section 21224 allows a PERS retiree to perform contractual employee
services under certain circumstances for up to a total of 960 hours in any calendar year
for all PERS contracting employers without being reinstated from retirement, and without
loss or interruption of PERS retirement benefits. However, it is agreed and
acknowledged by the parties that in making this Agreement available to Wayt, neither the
12;~
City nor any of its elected or appointed officials, officers, employees or agents assures,
represents, or guarantees that performance of the contracted -for services is in accordance
with these certain circumstances and will have no impact upon Wayt's PERS' retirement
benefits. If a controversy arises between Wayt and PERS regarding the impact of this
Agreement and the services provided for herein upon the nature of PERS retirement
benefits, the City shall have no obligation to intervene in or defend or prosecute such
dispute notwithstanding the indemnification set forth in Section 7 of this Agreement.
Accordingly, it is recommended by the City that prior to entering into this Agreement,
Wayt first bring it to the attention of PERS and that Wayt thereby personally determine,
what, if any, impact this Agreement and the performance of the services set forth herein,
will or may have upon the employee's PERS' retirement benefits. Additionally, it is
recommended that Wayt consult with his own legal counsel regarding the terms and
conditions of this Agreement, including this Section 8 of this Agreement. Wayt hereby
releases and holds harmless the City and its officials, officers, employees and agents from
and against any and all actions (including imposition of costs, fines and penalties) that
PERS may impose against Wayt arising from or relating to this Agreement. This
provision shall survive the termination of this Agreement.
Section 9. Governing Law and Venue. This Agreement shall be construed in
accordance with the laws of the State of California and the Los Angeles County Superior
Court shall be the venue for legal disputes arising out of or relating to this Agreement.
Section 10. Joint Drafting. This Agreement shall be interpreted as though it was
prepared by both the City and Wayt.
Section 11. Entire Agreement. This Agreement reflects the entire understanding
of the City and Wayt with regard to Wayt's contractual employment with the City and
supersedes all prior written and oral understanding and agreements with respect thereto.
This Agreement can only be amended in a writing signed by the City and Wayt.
Section 12. Severability. Should any provision of this Agreement be deemed by
a court of competent jurisdiction to be invalid or unenforceable such shall not effect the
validity or enforceability of any other provision of this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNO JACK WAYT
Eric Busch,Mayor
Jack Wayt
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
129
EL SEGUNDO CITY COUNCIL MEETING DATE: Spetember 7, 201
AGENDA STATEMENT AGENDA HEADING: Council Member Don Brann
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to prepare documents in preparation for
implementing Proposition 218 protest procedures regarding residential trash collection
service fees. (Fiscal Impact: Approximately $600,000 in revenue to the General Fund for
trash collection services.)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to prepare documents in preparation for implementing Proposition 218
protest ballot procedures for residential trash collection service fees;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Undetermined
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Directoet-11
REVIEWED BY: Don Brann, City Council Member
APPROVED BY: Jack Wayt, City ManagerI
BACKGROUND AND DISCUSSION:
The City of El Segundo currently has a contract with Consolidated Disposal Service to provide
weekly residential trash collection services for more than 4400 properties at an annual cost of
$577,000 (or about $11.00 per property per month). This service is fully funded using General
Fund monies, and as such the service is provided for free to residential properties with four or
less units. Residential properties with more than four units and commercial /industrial properties
coordinate and pay for their own refuse collection.
In order for the City to consider passing through residential trash collection service fees, a Prop
218 ballot protest process must be undertaken. This process includes, at a minimum:
• Determining the potential fee that would charged to residents for weekly trash collection
services;
• Preparing and adopting a resolution establishing the procedures for mailing, handling and
counting Prop 218 protest ballots;
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100
• Conducting a public hearing to consider collecting a monthly residential trash collection
fee; and
• Preparing and adopting an ordinance establishing the trash collection fee should the
protest ballot process pass.
Staff estimates that it will take approximately three months to prepare the required paperwork,
implement the ballot procedures and conduct a public hearing regarding the trash collection fees.
It is worth noting, however, that the current contract with Consolidated Disposal Services will
expire on July 31, 2011; staff will begin preparing bidding documents later this fall. Individual
trash collection fees will need to be recalculated when a new contract is awarded next year, and
they may be higher or lower depending on the disposal options chosen and the corresponding
bids received at that time. In the event trash collection service fees decrease, Prop 218 requires
that the savings be passed on to residents accordingly. Conversely, in anticipation of a fee
increase, City Council can consider incorporating a "not to exceed" clause in the ballot language
so that residents are aware of the maximum fee that could be imposed (e.g., $15.00 /mo).
Comparison with Other Agencies:
El Segundo
Hermosa Beach
Torrance
Manhattan Beach
Hawthorne
Inglewood
$11.00 (estimated)
Manual
Manual
Drop off location
$1 1.57
Manual
Manual
No
$28.16
Automated
Automated
No
$13.74 (one unit)
Manual and
Manual and
Manual and
$26.10 (two units)
Etc.
Automated
Automated
Automated
18.86 for 65 -gal cart
Automated
Automated
Automated
$22.06 for 95 -gal cart
$13.17 per unit
Automated
Automated
Drop off location
131