2010 JAN 19 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 19, 2010 — 5:00 P.M.
Next Resolution # 4640
Next Ordinance # 1440
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
1. Chislock v. City of El Segundo, et al. WCAB No.: VN00548080
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
1. Represented Group: Police Support Services Employees Association (PSSEA)
Negotiators: Jack Wayt, Bob Hyland and Rich Kreisler
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0-
matters
SPECIAL MATTERS: -1- matter
Interview of candidates and potential appointments to the Capital Improvement
Program Advisory Committee, Investment Advisory Committee, Community Cable
Advisory Committee, and Senior Citizen Housing Corp. [Note: the interviews will
commence at approximately 5:45 p.m. and take place in the West Conference Room
in City Hall]
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 19, 2010 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION —
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
Next Resolution # 4640
Next Ordinance # 1440
('U3
PRESENTATIONS
a. Lighting Up the Community
b Holiday Parade Award Recipients
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointment of
candidates of the Capital Improvement Program Advisory Committee,
Investment Advisory Committee, Community Cable Advisory Committee
and Senior Citizen Housing Corporation Board. (Fiscal Impact: None)
Recommendation — (1) Announce the appointees to the Capital Improvement
Program Advisory Committee, Investment Advisory Committee, Community
Cable Advisory Committee and Senior Citizen Housing Corporation Board, if
any; (2) Alternatively, discuss and take other action related to this item.
4 U0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 2574959 to 2575144 on Register No. 6 in the total
amount of $2,133,639.04 and Wire Transfers from 12/04/09 through
12/23/09 in the total amount of $1,127,908.13. Warrant Numbers 2575415
to 2575596 on Register No. 7 in the total amount of $1,282,617.61 and
Wire Transfers from 12/24/09 through 1/7/10 in the total amount of
$1,459.067.11.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify: Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or
adjustments; and wire transfers.
3. Regular City Council Meeting Minutes of December 15, 2009 and Special
Citv Council Meeting Minutes of December 8, 2009.
Recommendation — Approval.
4. Consideration and possible action regarding the acceptance of the
Washington Park Irrigation Replacement Project at Washington Street
between Palm and Maple Avenues —, Project No. PW 09 -06. (Fiscal
Impact: $49,000)
Recommendation — (1) Accept the work as complete; (2) Authorize the City
Clerk to file a Notice of Completion in the County Recorder's Office; (3)
Alternatively, discuss and take other action related to this item.
5. Consideration and possible action regarding acceptance of the
replacement of a water main on Lairport Street. Project No.: PW 09 -04
(Fiscal Impact: $190,789.00)
Recommendation — (1) Accept the work as complete; (2) Authorize the City
Clerk to file a Notice of Completion in the County Recorder's Office; (3)
Alternatively, discuss and take other action related to this item.
uUJ
6. Consideration and possible action regarding the approval of an
agreement with Burlington Northern and Santa Fe Railways (BNSF) to
construct a rail crossing over 120th Street just west of the intersection
with Aviation Boulevard — Project No. PW 09 -16 (Fiscal Impact: $50,000)
Recommendation — (1) Approve an Agreement with Burlington Northern and
Santa Fe Railways in a form as approved by the City Attorney to construct a
concrete rail crossing over 120th Street just west of the intersection of
Aviation Boulevard; (2) Alternatively, discuss and take other action related to
this item.
7. Consideration and possible action regarding elimination of the Senior
Administrative Specialist position in the Recreation and Parks
Department and addition of an Administrative Specialist position.
(Fiscal Impact: $30,010)
Recommendation — (1) Approve the elimination of the Senior Administrative
Specialist position in the Recreation and Parks Department; (2) Approve the
addition of an Administrative Specialist position in the Recreation and Parks
Department; (3) Alternatively, discuss and take other action related to these
items.
8. Consideration and possible action regarding the adoption of a
resolution that authorizes the City Manager or designee to 1) enter into
an agreement with the California Energy Commission in a form
approved by the City Attorney; 2) to apply for a grant from the Energy
Efficiency and Conservation Block Grant (EECBG); 3) to receive grant
monies from the EECBG; 4)amend the City Budget for Fiscal Year 2010
to 2011 to appropriate these monies to implement the El Segundo
Efficiency Measures; and 5) to spend these grant monies. (Fiscal
impact: Potentially $90, 691)
Recommendation — (1) Adopt the draft resolution; (2) Alternatively, discuss
and take other action related to this item.
9. Consideration and possible action regarding awarding a contract to S&L
Specialty Contracting, Inc. for construction related to Group 39 (24
homes) of the City's Residential Sound Insulation Program (Project No.
RSI 10 -01) (Estimated construction costs and retention: $716,705)
Recommendation — (1) Reject the Bid from DAB Construction; (2) Waive
minor irregularity in the Bid from S &L Specialty Contracting, Inc.; (3) Award a
contract to S &L Specialty Contracting, Inc.; (4) Authorize the City Manager to
execute a contract in a form approved by the City Attorney; (5) Alternatively
discuss and take other action related to this item.
6 x'06
10. Consideration and possible action regarding awarding a contract to S &L
Specialty Contracting, Inc. for construction related to Group 40 (20
homes) of the City's Residential Sound Insulation Program (Project No.
RSI 10 -02) (Estimated construction costs and retention: $571,395)
Recommendation — (1) Waive minor irregularity in the Bid from S &L Specialty
Contracting, Inc.; (2) Award a contract to S &L Specialty Contracting, Inc.; (3)
Authorize the City Manager to execute a contract in a form approved by the
City Attorney; (4) Alternatively discuss and take other action related to this
item.
11. Consideration and possible action regarding a request from the
American Cancer Society to waive field and facility rental fees for the
2010 Relay for Life event at Recreation Park's Softball Field on June 12 -
13. Relay for Life is requesting the rental fees be waived for the use of
Softball Field and Joslyn Center. (Fiscal Impact: None)
Recommendation — (1) Approve the fee waiver request from the American
Cancer Society for the amount of $1,170.00; (2) Alternatively, discuss and
take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
12. Consideration and possible action to direct staff to commence
negotiating a contract with the South Bay Regional Public
Communications Authority (SBRPCA) to provide Fire and Police
communications services (Fiscal Impact: N /A).
Recommendation — (1) Direct staff to commence negotiating a contract with
the SBRPCA and return to Council at a future Council Meeting with an update
on negotiations and /or a proposed contract for potential Council approval; (2)
Alternatively discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
7
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J.
REPORTS — CITY TREASURER
REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Fisher —
Council Member Jacobson —
Mayor Pro Tern Busch —
13. Consideration and
(Unit #3304) to b
surplused Rescue
Guaymas, Mexico,
Impact: None)
possible action to declare Rescue Ambulance 33
a surplus vehicle. Additionally, authorize the
Ambulance 33 to be donated to the Red Cross in
which is the Sister City of El Segundo. (Fiscal
Recommendation — (1) Authorize Rescue Ambulance 33 to be declared a
surplus vehicle; (2) Authorize the surplused Rescue Ambulance 33 to be
donated to the Red Cross in Guaymas, Mexico; (3) Alternatively, discuss and
take other action related to this item.
Mayor McDowell —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
8 OU3
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se g.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
NAME: �`1n
9 0��
The Mayor and Members of the City Council
of the
City of El Segundo, California
On Behalf of the People of El Segundo
Express their Appreciation
to
i
"Lighting Up the Community in 2009"
l
PRESENTATIONS
Holiday Parade Award Recipients
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointment of candidates of the Capital
Improvement Program Advisory Committee, Investment Advisory Committee, Community
Cable Advisory Committee and Senior Citizen Housing Corporation Board. (Fiscal Impact:
None)
RECOMMENDED COUNCIL ACTION:
Announce the appointees to the Capital Improvement Program Advisory Committee,
Investment Advisory Committee, Community Cable Advisory Committee and Senior Citizen
Housing Corporation Board, if any.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistan
REVIEWED BY: '
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointee(s)
Capital Improvement Adv Comm 1
Investment Advisory Comm 1
Community Cable Adv Comm 2
Sr. Citizen Housing Corp Board (partial term) 1
Term Expire(s)
11/30/2013
08/30/2013
10/31/2013
06/30/2012
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/04/09 THROUGH 12/23/09
Date
Payee
Amount
Description
12/4/2009
Federal Reserve Bank
550.00
Employee Savings Bonds
12/7/2009
U N U M
480.00
238,907.52
LTD
Health premium
12/7/2009
CalPERS
375.54
LTD
12/8/2009
12/9/2009
UNUM
Pitney Bowes
1,000.00
Library Postage
12/10/2009
Employment Development
61,010.91
State Taxes
12/10/2009
IRS
227,370.02
Federal Taxes
12/11/2009
State of CA EFT
1,310.16
Child support payment
12/11/2009
Nationwide EFT
36,288.30
457 payment
12/11/2009
Nationwide EFT
122,914.72
457 payment
12/11/2009
UB
4,703.64
42,802.67
PARS payment
457 payment Vantagepoint
12/11/2009
Manufacturers & Traders
Manufacturers & Traders
137,161.67
12/11/2009
12/16/2009
Lane Donovan Golf Ptr
18,686.21
Payroll Transfeantagepoint
y
12/17/2008
Cal Pers
167,813.22
Retirement
12/21/2009
La Salle
Workers Comp Activity
43,725.00
22,808.55
ABAG
SCRMA checks issued
12/04- 12/23/09
1,127,908-13
DATE OF RATIFICATION: 1/05/09
1,127,908.13
TOTAL PAYMENTS
BY WIRE:
Certified as to the accuracy of the wire transfers by:
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers\2009\wire 2009 Qtr 4th \Wire Transfers 12- 23.x1s
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/24/09 THROUGH 1/7/10
Date
Payee
Amount
Description
12/23/2009
Employment Development
61,951.55
State Taxes
12/23/2009
IRS
232,521.99
Federal Taxes
12/24/2009
State of CA EFT
1,310.16
Child support payment
12/24/2009
Nationwide EFT
67,675.17
457 payment
12/24/2009
UB
4,632.44
PARS payment
12/24/2009
Manufacturers & Traders
109,932.79
457 payment Vantagepoint
12/24/2009
Lane Donovan Golf Ptr
20,135.30
Payroll Transfer
12/29/2009
Health Comp
3,924.66
Weekly claims
12/31/2009
Cal Pers
95,884.44
Retirement
1/4/2010
Health Comp
423.22
Weekly claims
1/5/2010
CalPERS
421,603.43
Health premium
1/6/2010
Federal Reserve Bank
50.00
Employee Savings Bonds
1/6/2010
Federal Reserve Bank
250.00
Employee Savings Bonds
1/6/2010
Federal Reserve Bank
300.00
Employee Savings Bonds
1/7/2010
Employment Development
79,284.90
State Taxes
1/7/2010
IRS
345,503.91
Federal Taxes
12/24 - 1/7/10
Workers Comp Activity
13,685.15
SCRMA checks issued
1,459,069.11
DATE OF RATIFICATION: 1/19/10
TOTAL PAYMENTS
BY WIRE:
1,459,069.11
Certified as to the accuracy of the wire transfers by:
Deputy City "treasurer Date
bl&AAA I/// ho
Director F'n n e Date
I 1
City M Datel
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers\2010 \wire 2010 1st Qtr \Wire Transfers 1 -7.xls
0 1i
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 15, 2009 — 5:00 P.M.
5:00 P.M. SESSION CANCELLED — NO ITEMS OF BUSINESS
(REGULAR MEETING TO BE ADJOURNED TO 7:00 P.M.)
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0-
matters
SPECIAL MATTERS: - 0- matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 15, 2009 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor Monica Moreland, Hilltop Community Church of Christ
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
PRESENTATIONS
a. Council Presented commendations to each of the members of the El Segundo
High School Varsity Water Polo CIF Championship Team.
b. Mayor McDowell presented a Commendation on behalf of the sponsors,
supporters and volunteers of the El Segundo Community Christmas Dinner to be
held at 1:00 p.m. on Christmas Day at the Joslyn Center at Recreation & Parks.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 2
L' I
MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action regarding (Public Hearing) the proposed
exchange of FY 2010/11 Community Development Block Grant (CDBG) funds
totaling approximately $77,871 with another CDBG participating city within the
Los Angeles Urban County. (Fiscal Impact: $77,871)
Mayor McDowell stated this is the time and place hereto fixed for a public hearing
regarding the proposed exchange of FY 2010/11 Community Development Block Grant
(CDBG) funds totaling approximately $77,871 with another CDBG participating city
within the Los Angeles Urban County. (Fiscal Impact: $77,871) City Clerk Mortesen
stated that proper notice was completed and no written communication had been
received by City Clerk's Office.
Tina Gall, CDBG Consultant, gave a presentation.
MOTION by Council Member Jacobson, SECONDED by Brann to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to
authorize staff to proceed with identifying an interested participating city to begin
negotiations for the exchange of FY 2010/11 Community Development Block Grant
(CDBG) funds totaling approximately $77,871 with another CDBG participating city
within the Los Angeles Urban County, establish an exchange rate, and return to the City
Council with a resolution authorizing the exchange of CDBG funds with another City,
authorize the City Manager to execute the contracts, as to form approved by the City
Attorney, with the Los Angeles county Community Development Commission, and with
all sub - recipients receiving CDBG funds. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action regarding the positions on the Committees,
Commissions and Boards ( "CCBs ") that will expire in the year 2010. (Fiscal
Impact: None)
MOTION by Council Member Brann, SECONDED by Council Member Jacobson to
direct staff to open the recruitment process for the positions on the CCBs, as listed.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 3
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2574959 to 2575144 on Register No. 5 in the total
amount of $702,047.77 and Wire Transfers from 11/20/09 through 12/03/09 in
the total amount of $635,162.58. Authorized staff to release. Ratified: Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. Approved Regular City Council Meeting Minutes of December 1, 2009.
5. Approved a Fire Department Mutual Apparatus and Equipment Loan Agreement
No. 4032 between the cities of El Segundo, Redondo Beach, Hermosa Beach,
and Manhattan Beach. (Fiscal Impact: None) Authorized the Mayor to sign the
Agreement.
6. Approved the 2 -year fee waiver request, for the total amount of $45,100, for
fifteen (15) City co- sponsored annual Special Events, in which the City provides
support services and /or facilities at no cost to the organizing group. (Fiscal
Impact: None)
7. Waived second reading and adopted Ordinance No. 1437, a Water Efficient
Landscape Ordinance for the City of El Segundo. (Fiscal Impact: None)
8. Accepted the work as complete on the installation of a storm drain and infiltration
structure on Maple Avenue near Nash Street — Project No. PW 09 -12. (Fiscal
Impact: $20,410.00) Authorized the City Clerk to file a Notice of Completion in
the County Recorder's Office.
9. Accepted the work as complete for 98 homes related to the City's Residential
Sound Insulation Program's Groups 32 (Project No. RSI 09 -09), 33 (RSI 09 -10),
34 (RSI 09 -04) and 35 (RSI 09 -08). (Final Contract Amounts: $2,654,213.83)
Authorized the City Clerk to file the City's Planning and Building Safety Director's
Notices of Completion in the County Recorder's Office. Authorized the City
Manager, or designee, to close out Project Nos. RSI 09 -09; RSI 09 -10, RSI 09-
04 and RSI 09 -08.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Busch to approve
Consent Agenda items, 3, 4, 5, 6, 7, 8, and 9. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 4
0�0
10. Consideration and possible direction to Planning and Building Safety staff to
review and to prepare municipal code amendments to the existing off - street
parking and loading requirements in El Segundo Municipal Code (ESMC)
Chapter 15 -15. (Fiscal Impact: None)
Greg Carpenter, Planning and Building Safety Director, gave a report.
Council consensus to receive staff presentation.
11. Consideration and possible action to (1) place an initiative on the ballot for the
previously called April 13, 2010 municipal election to amend the City's business
license tax regulations to (i) increase the tax amount annually based upon the
ten -year average of the consumer price index and (ii) reduce from a 50% credit
to a 40% credit the amount that businesses can reduce their annual business
license tax based upon the annual sales /use tax they generate for the City.
(Fiscal Impact: Projected approximate $680,000 for FY 2010 -11 and approximate
$250,000 to $300,000 additional per year increase to the City's business license
tax in subsequent fiscal years for which the City collects an estimated $9,000,000
annually.)
Deborah Cullen, Finance Director, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to adopt
Resolution No. 4638 placing an initiative on the ballot amending business license tax
regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Pro Tern Busch SECONDED by Council Member Brann to appoint
Mayor Pro Tern Busch to prepare and submit the Argument in favor of the measure and
authorize all 5 council members to sign the arguments in favor of the tax measures.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member McDowell SECONDED by Council Member Brann to
adopt Resolution No. 4639 directing the City Attorney to prepare an impartial analysis
for the ballot initiatives, and. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
REPORTS — CITY MANAGER - NONE
REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - Reported on a New Law and Election Conference attended
December 2, 3 and 4t" in Monterey.
REPORTS — CITY TREASURER - NONE
REPORTS — CITY COUNCIL MEMBERS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 5
02i
Council Member Brann — Congratulated Robin Funk on her election to President of the
Unified School District Board of Education. Wished everyone Merry Christmas and
Happy Holidays.
Council Member Fisher — Wished everyone Happy Holidays.
Council Member Jacobson — Commented on the wonderful Christmas Parade, and
wished everyone Happy Holidays.
Mayor Pro Tern Busch — Spoke regarding the design meeting for the lifeguard station at
Grand Ave, El Segundo Beach. Wished everyone Happy Holidays.
Mayor McDowell — Reported on the MTA proposal for the Rail maintenance yard on the
corner of Rosecrans and Sepulveda Blvd. and the exclusion of the El Segundo and
Westchester sites from consideration.
12 PULLED BY MAYOR MCDOWELL
Consideration and possible action to adopt a resolution urging the State
Legislature to repeal the designation of Serpentine - a source of asbestos - as
the State's Rock. (Fiscal Impact: None)
13. Consideration and possible action regarding the annual request of Mr. S. Claus
for variances from the Municipal Code.
MOTION by Council Member Fisher, SECONDED by Council Member Jacobson to
approve:
(1) A Conditional Use Permit and waiver of regulations in ESMC Section 15 -23 -4; (2)
The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA
should be contacted); (3) Grant a free business license for a non - profit organization
(ESMC 4 -1 -7); (4) Waiver of ESMC 8 -4 -11 B (Driveway Permits Required) and ESMC 8-
5 -11 (Parking on Grades). (5) Waiver of the Noise Ordinance to permit the sound of
bells (ESMC 7 -2 -3); (6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -5-
11 dealing with trespassing animals; (7) Waiver of the ordinance on Animal Regulations
(ESMC 6 -2 -1).
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 6
(12?
Jim Boulgarides, Resident; spoke regarding the Life Guard restroom station at Grand
Ave, (El Segundo Beach). He also spoke regarding the study by Los Angeles County
regarding assuming the Fire Department services for El Segundo. He expressed that he
was hoping to keep these services local and not have the County assume the services.
MEMORIALS — Shirley Mathews, former City Employee.
CLOSED SESSION — NONE
ADJOURNMENT at 8:17 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2009
PAGE NO. 7
023
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
Tuesday December 8, 2009 — 5:00 P.M.
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
Mayor Pro Tern Busch
Council Member Brann
Council Member Fisher
Council Member Jacobson
- Present
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. — NONE
SPECIAL ORDERS OF BUSINESS -
1. Consideration and possible action to direct staff to draft the necessary documents to place a
ballot measure on the April 13, 2010 election for purposes of increasing the City's business
license taxes (Chapter 4 of the El Segundo Municipal Code). If the Council directs that staff
prepare the appropriate ballot measure documents, the documents will be placed before the
Council at its December 15, 2009 Regular Council Meeting for potential final action.
Deborah Cullen, Finance Director, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to direct staff to draft
the necessary documents to place a ballot measure on the April 13, 2010 election for purposes of
increasing the City's business license taxes using Option Two, a 10 year Urban CPI rolling average
index and a 10% reduction of the Sales Tax Credit (Chapter 4 of the El Segundo Municipal Code).
MOTION PASED BY UNANIMOUS VOICE VOTE 5/0
MOTION by Mayor McDowell, SECONDED by Council Member Fisher to add language to the
proposed Ordinance for adoption by the people that allows for Council to reduce the Business
License Tax at any time. MOTION PASSED BY UANNIMOUS VOICE VOTE. 5/0
ADJOURNMENT at 5:37 p.m.
Cindy Mortesen, City Clerk
1.
024
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the acceptance of the Washington Park
Irrigation Replacement Project at Washington Street between Palm and Maple Avenues —
Project No. PW 09 -06. (Fiscal Impact: $49,000.00)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file
a Notice of Completion in the County Recorder's Office; and (3) Alternatively, discuss
and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $212,810.00
Additional Appropriation: No
Account Number(s): 301 - 400 - 8202 -8990
L
ORIGINATED BY: Dan Garcia, Assistant City Engineer
REVIEWED BY: Dana Greenwood, Public V)�orks Director
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
On July 21, 2009 City Council awarded Belaire West Landscape, Inc. a contract for $49,000.00
to replace the irrigation at Washington Park. On December 22, 2009, staff inspected the
completed project and now recommends accepting the project as complete. A notice of
completion will be filed with the Los Angeles County Recorder's Office if the City Council
concurs.
0
i � -) 0-
t4J
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Washington Park Irrigation Replacement Project
Project No.: PW 09 -06
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Park
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on December 22, 2009. The work done was: Washington Park Irrigation
Replacement Project
6. On January 19, 2010, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Belaire West Landscape, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Public
Park.
9. The street address of said property is: Washington Street between Palm and Maple
Avenues
Dated:
Dana Greenwood
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Public Works Director of the City El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the
same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2009 at El Segundo, California.
Dana Greenwood
Public Works Director
Notice of Completions \PW 08 -17 `I j
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of the replacement of a water
main on Lairport Street project. Project No.: PW 09 -04
(Fiscal Impact: $190,789.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete
2. Authorized the City Clerk to file a Notice of Completion in the County Recorder's
Office
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $190,789.00
Additional Appropriation: No
Account Number(s): 501- 400 - 7103 -8207
i
ORIGINATED BY: Maryam M. Jonas, Principal Engineer
REVIEWED BY: Dana Greenwood, Public )Korks Director -Tj,;�.,
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
On July 21, 2009, the City Council awarded a contract to Vido Samarzich, Inc. to replace the
water main on Larirport Street in the amount of $192,870.00
All work associated with Project No.: PW 09 -04 has now been completed to the satisfaction of
the City. Staff recommends acceptance of the completed project.
The final contract amount based on the measured quantities is $190,789.00. This project was
funded through the FY 2008 -2009 Capital Improvement Program (Water Enterprise Fund).
5
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Replacement of Water Main on Lairport Street
Project No.: PW 09 -04
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public utilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on December 9, 2009. The work done was: Replace existing water main
on Lairport Street.
6. On January 19, 2010, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Vido Samarzich, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Public
utilities.
9. The street address of said property is: 348 Main Street
Dated:
Dana Greenwood
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2009 at El Segundo, California.
Dana Greenwood
Public Works Director
Notice of Completions \PW 09 -04
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of an agreement with
Burlington Northern and Santa Fe Railways (BNSF) to construct a rail crossing over
120th Street just west of the intersection with Aviation Boulevard — Project No. PW 09 -16
(Fiscal Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Approve an Agreement with Burlington Northern and Santa Fe Railways in a form as
approved by the City Attorney to construct a concrete rail crossing over 120th Street just
west of the intersection of Aviation Boulevard; (2) Alternatively, discuss and take other
action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Agreement with BNSF
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8203 -5958
ORIGINATED BY: Dan Garcia, Assistant City Engineer
REVIEWED BY: Dana Greenwood, Public Works Director MIS
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
As part of the FY 2009 /2010 list of Capital Improvement Projects approved by the City Council,
a $50,000.00 appropriation was made to the 118th and 120th Street Improvements. Northrop
Grumman (NG) came to the Capital Improvement Program Advisory Committee and offered to
contribute $25,000.00 toward this effort if the City would move forward with this improvement.
On November 18, 2009, City staff met with NG and BNSF to discuss moving forward with 120th
Street in a similar fashion as the City did with the construction of the 118th Street Improvements
in 2008. In that meeting NG offered to contribute an additional $7,000 if the project would
include the slurry and the striping. The City and NG will contribute all of the committed funds
($82,000.00) to BNSF to design and build a concrete crossing that would have an estimated life
of approximately 30 years and would significantly improve 120th Street. The total estimated cost
of the crossing is $350,000.00. BNSF will be responsible for the remainder of the costs that
exceeds the City's and NG's contribution. Staff recommends approval of this agreement with
BNSF so that construction can begin. Construction is expected to take approximately 30 working
days (completion by the end of March 2010).
U2-
CROSSING SURFACE INSTALLATION AGREEMENT
BNSF RIGHT -OF -WAY
1201h STREET
DOT #: 028048J
MP 13.62
Harbor Subdivision
This Crossing Surface Installation Agreement (hereinafter called, this "Agreement ") is entered
into effective as of , 2010, by and between The City of El Segundo (hereinafter called,
"Agency ") and BNSF RAILWAY COMPANY (hereinafter called, the "Company ").
WHEREAS, Company operates a freight transportation system by rail with operations throughout
the United States and Canada; and
WHEREAS, Agency and Company desire to replace the existing crossing surface at
120`h Street with a new concrete and rubber crossing surface;
NOW, THEREFORE, in consideration of the mutual covenants and agreements of the parties
contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties agree as
follows:
1. Company Work. The Company will install a new concrete and rubber crossing surface
for a width of 72 feet from the edge of the pavement to edge of pavement. The new crossing surface will
adequately cover all vehicular driving lanes at 120`" Street. The work will include transitions from the rail
to the street and Type 11 slurry from the eastern edge of Hornet Way to the western edge of Aviation
Boulevard inclusive with the replacement thermoplastic striping. The Company will perform all necessary
track upgrades to accommodate the new crossing surface.
2. Payment, Invoicing. Upon execution of this Agreement by both parties hereto,
Company will send Agency an invoice detailing the total amount owed by Agency for the new crossing
surface. Company shall send to Agency a final invoice upon completion and Agency shall pay the final
invoice within 30 days of receipt. Agency agrees to pay Company a fixed amount of eighty -two thousand
and No/ 100 Dollars ($82,000) for the new crossing surface.
3. Maintenance of the Crossing Surface. After installation of the new crossing surface is
completed, the Company will maintain, at its own cost and expense, the crossing surface, against normal
wear and tear, in a satisfactory manner for the expected life of the crossing surface. Notwithstanding the
preceding sentence, the Company shall be entitled to receive any contribution toward the cost of such
maintenance made available by reason of any existing or future laws, ordinances, regulations, orders,
grants, or other means or sources.
4. Vehicular Traffic during Installation. The Agency shall provide, at its own cost and
expense, all necessary barricades, lights or traffic control devices for detouring vehicular traffic at the
120th Street crossing during installation of the new crossing surface.
5. Drainage. The Agency agrees to allow the Company to drain water from the 120th
Street crossing area into existing Agency storm sewers, if such storm sewers are available. Drain pipes
and filter fabric necessary for such drainage will be furnished and installed by the Company.
6. Term. This Agreement begins on the effective date set forth above and remains in effect
U ., d
until completion of all work contemplated in this Agreement and Agency's payment of the amounts set
forth in Section 2 above.
7. Prevailing Wages. In accordance with 45 U.S.C. §§ 151 -188, the Company need not comply
with Labor Code §§ 1720, et seq.
8. Independent Contractor. Agency and Company agree that Company will act as an
independent contractor and will have control of all work and the manner in which is it performed. Company
will be free to contract for similar service to be performed for other employers while under contract with
Agency. Company is not an agent or employee of Agency and is not entitled to participate in any pension plan,
insurance, bonus or similar benefits Agency provides for its employees. Any provision in this Agreement that
may appear to give Agency the right to direct Company as to the details of doing the work or to exercise a
measure of control over the work means that Company will follow the direction of the Agency as to end results
of the work only.
9. Governing Law. This Agreement has been made in and will be construed in accordance
with the laws of the State of California and exclusive venue for any action involving this Agreement will
be in State or Federal Court in Los Angeles County.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by
its duly qualified and authorized officials as of the day and year first written above.
COMPANY:
BNSF RAILWAY COMPANY:
By:
Printed Name: Melvin Thomas
Title: Manager Public Projects
AGENCY:
City of El Segundo
By:
Printed Name:
Title:
UJ1
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding elimination of the Senior Administrative
Specialist position in the Recreation and Parks Department and addition of an
Administrative Specialist position. (Fiscal Impact: Savings of $30,010)
RECOMMENDED COUNCIL ACTION:
1. Approve the elimination of the Senior Administrative Specialist position in the
Recreation and Parks Department.
2. Approve the addition of an Administrative Specialist position in the Recreation and
Parks Department.
3. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $94,461
Additional Appropriation: N/A
Account Number(s): 001- 400 -5101 -4101
ORIGINATED BY: Bob Cummings, Director of Recreation and Parks i
REVIEWED BY: Bill Crowe, Assistant CityAanager
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
On October 6, 2009, the Senior Administrative Specialist position became vacant when the
incumbent opted to retire under the City's Early Retirement Program. A review of the
Department's organizational structure was conducted and the decision was made to reorganize
the Department and abolish obsolete positions. To this end, the Department has decided to
eliminate the position of Senior Administrative Specialist and add an Administrative Specialist
position. The Department is taking these actions to better reflect the nature, direction and level
of administrative services provided in the Recreation and Parks Department. I am confident that
a qualified professional with the skills required to perform these responsibilities can be appointed
from the existing Administrative Specialist eligible list.
Eliminating the Senior Administrative Specialist position and adding an Administrative
Specialist position will save the City $30,010 in the first year alone.
032
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of a resolution that authorizes
the City Manager or designee to 1) enter into an agreement with the California Energy
Commission in a form approved by the City Attorney; 2) to apply for a grant from the
Energy Efficiency and Conservation Block Grant (EECBG); 3) to receive grant monies
from the EECBG; 4)amend the City Budget for Fiscal Year 2010 to 2011 to appropriate
these monies to implement the El Segundo Efficiency Measures; and 5) to spend these
grant monies. (Fiscal Impact: Potentially $90, 691.00)
RECOMMENDED COUNCIL ACTION:
Recommendation - 1) Adopt the draft resolution and 2) alternatively, discuss and take
other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Potential
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): N/A
ORIGINATED BY: Lauren Mahakian, Senior Administrative Analys
REVIEWED BY: Dana Greenwood, Public W rks Director
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
As part of the American Recovery and Reinvestment Act (ARRA), the California Energy
Commission has implemented the Energy Efficiency and Conservation Block Grant Program
(EECBG), which provides non - competitive formula grants and competitive grants to local
governments, states, territories, and Indian tribes to fund programs and projects that improve
energy efficiency and reduces energy use and fossil fuel emissions.
The City of El Segundo has been allocated $90,691 in federal grants as part of this non-
competitive formula grant process.
Energy Innovation Group, LLC (EIG) is under contract with the South Bay City of Governments
(SBCCOG) to assist cities in applying for funding from the EECBG. A number of other cities in
the South Bay (Palos Verdes Estates, Lawndale, Hermosa Beach, Lomita, and Rolling Hills
Estates) are using these services to complete energy audits and determine projects for funding.
I W--.. J
U33
EIG will prepare specifications and a bid package, and the City will solicit bids to determine
exact costs.
There are no matching funds required, and the City is not under any obligation to complete all of
the above - mentioned projects or spend in excess of the $90,691 in total funding.
Staff recommends that the City Council approve Resolution No., authorizing the submittal of a
funding application to the California Energy Commission to implement energy efficiency
improvements at El Segundo City Hall.
EIG's energy efficient report for City Hall recommends the following:
El Segundo Energy Efficiency Measures
EEM -City Hall - Upgrade Lighting:
Upgrade City Hall lighting systems from existing earlier generation T -8 lamps to latest generation T-
8 lamps and high - performance ballasts.
EEM - Police Department - Upgrade Air Handlers with UVC Emitters:
Upgrade 6 existing air handler systems with UVC (ultraviolet C -Band) emitters.
EEM - Police Department- Upgrade Lighting:
Upgrade City Hall lighting systems from existing earlier generation T -8 lamps to latest generation T-
8 lamps and high - performance ballasts.
EEM -Fire Department -1 - Upgrade Lighting:
Upgrade City Hall lighting systems from existing earlier generation T -8 lamps to latest generation T-
8 lamps and high - performance ballasts.
EEM- Library - Upgrade Air Handler with UVC Emitters:
Upgrade 1 existing air handler system with UVC (ultraviolet C -Band) emitters.
EEM- Library - Upgrade Lighting:
Upgrade lighting systems from existing earlier generation T -8 lamps to latest generation T -8 lamps
and high - performance ballasts.
034
RESOLUTION NO. _
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE,
TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS
THROUGH THE CALIFORNIA ENERGY COMMISSION TO IMPLEMENT
ENERGY EFFICIENCY IMPROVEMENTS AT EL SEGUNDO CITY HALL
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City is included in the Notice of Funding Availability ( "NOFA ") released
August 20, 2009 by the California Energy Commission for the Energy Efficiency
and Conservation Block Grant ( "EECBG ") Funding for EECBG is made available
through the California Energy Commission's EECBG Program for grants to
eligible local governments for cost - effective energy efficiency project.
B. City of El Segundo is eligible for EECBG funding under the California Energy
Commission's EECBG Program.
C. The City agrees to enter into a contract with the California Energy Commission
and be subject to its terms and conditions. Funds from the EECBG must be
used for allowable expenditures identified in Attachment "A" of the Contract.
D. In compliance with the CEQA, the City Council of the City of El Segundo finds
that the approval of the energy efficiency projects described in Attachment "A" is
a project that is exempt under California Code of Regulations Title 14, Article 19.
E. A copy of this Resolution should be included with the City's grant application.
SECTION 2: The City Manager, or designee, is authorized to apply for a grant from the
EECBG to be used for the purposes identified in Attachment "A," to the Contract with
the California Energy Commission which is incorporated herein by reference.
SECTION 3: The City Manager, or designee, is authorized to execute any required
documents in a form approved by the City Attorney to receive the grant for the purposes
identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the
grant monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget for
fiscal year 2010 -2011 to appropriate the monies identified herein to pay for the plan
proposed by the City in support of its grant application. The City Manager, or designee,
is authorized to implement the purpose of this section.
SECTION 6: This Resolution will become effective immediately upon adoption.
Page 1 of 2
0 3 5
PASSED AND ADOPTED this day of , 2010.
Kelly McDowell,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
1, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2010,
and the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST
Cindy Mortesen,`
City Clerk
APPROVED A TOFFQ
Mark D. Hen „ y,,; ,t`A
By: !
Karl H. Berger,
Assistant City At4
Page 2 of 2 U j 6
EL SEGUNDO CITY COUNCIL
MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to S &L Specialty Contracting,
Inc. for construction related to Group 39 (24 homes) of the City's Residential Sound Insulation
Program (Project No. RSI 10 -01).
(Estimated construction costs and retention: $716,705)
RECOMMENDED COUNCIL ACTION:
1. Reject the Bid from DAB Construction;
2. Waive minor irregularity in the Bid from S &L Specialty Contracting, Inc.;
3. Award a contract to S &L Specialty Contracting, Inc.;
4. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
5. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bidder's Proposal and Statement submitted by S &L Specialty Contracting, Inc.
2. Letter from G &G Specialty Contractors, Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $14,000,000
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960
ORIGINATED BY: James S. O'Neill, Program Manag v
REVIEWED BY: Greg Carpenter, Director of i and Building Safety
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
On January 5, 2010 the City Clerk's office opened sealed bids for Group 39 (RSI 10 -01) of the
City's Residential Sound Insulation (RSI) Program. The results were as follows:
1. DAB Construction, Inc ............................... .......................$624,000
2. S &L Specialty Contracting, Inc .................. .......................$651,550
3. Sam Boo Construction Corporation, Inc ..... .......................$663,000
4. Big West Construction Corporation ............ .......................$717,800
5. G &G Specialty Contractors, Inc ................. .......................$733,226
6. Professional Building Contractors, Inc ....... .......................$764,550
The lowest Bid, submitted by DAB Construction (DAB) is non - responsive for several reasons.
First, neither the Underutilized Disadvantaged Business Enterprise (UDBE) goal of 7% was met,
nor did DAB Construction included documentation showing a "Good Faith Effort." Secondly,
pages 6 and 8 (pages from the "Designation of Manufacturers and Suppliers ") were not included
0 JI
with the Bid. Although this was enough for staff to deem the Bid non - responsive, and thus
concluded its review of the Bid from DAB, additional concerns were brought to the City's
attention from G &G Specialty Contractors, Inc. (See attached letter)
Staff has reviewed the Bid from S &L Specialty Contracting, Inc. (S &L) and the Bid appears
responsive with the following two (2) exceptions:
1. The listed manufacturer of the primary sliding glass doors proposed in the Bid is
different from the manufacturer listed for the proposed secondary sliding glass doors.
Section 08 32 13, paragraph 2.4, item E states that the manufacturer of the primary
and secondary sliding glass dorors must be the same.
2. The wood entry door warranty provided does not appear to meet the requirements of
the Contract Documents.
Staff is recommending that the first item (related to manufacturer of primary and secondary
sliding glass doors) be waived as a non - material irregularity. According to the all of the Bids
received, it appears that 4 of the 6 Bidders complied with the requirement by listing Torrance
Aluminum and all listed a combined price of $38,800. However, S &L listed Graham
Architectural Products as the proposed manufacturer of primary sliding glass doors at a price of
$32,057.87 and MonRay as the proposed manufacturer of secondary sliding glass doors at a price
of $9,900. This appears to show S &L included a cost of $41,957.87 for two different
manufacturers compared to a price of $38,800 from a single manufacturer, and thus does not
represent a bidding advantage over other bidders. Additionally, there does not appear to be
justified reason for the requirement, other than it may make it less confusing to homeowners
when addressing warranty concerns, and may ultimately require bidders only ordering from one
manufacturer. As such, staff will be researching this issue further and may be eliminating the
requirement for future Groups.
As for the warranty for wood entry doors, the information provided by S &L appears to come
close to the warranty requirements, and staff will be contacting S &L to attempt to resolve staff
concerns. Staff expects that S &L will provide further documentation to clearly show that
warranty requirements will be met prior to the City Council meeting, however felt that it was
important to note that this issue remains at the time the staff report was submitted. As in the
past, if this issue is not properly addressed promptly by S &L, staff will bring such failure to the
City Council's attention during the City Council meeting and revise its recommendation.
As the City Council is aware, S &L Specialty Contracting, Inc. successfully completed
construction for many Groups of the Residential Sound Insulation Program for the City,
including Groups 21, 22, 23, 25, 26, 27 and 29.
Although construction was not completed as scheduled for group 30, work was ultimately
completed and an agreement was reached between the City and S &L. Staff sees no reason why
S &L cannot successfully complete construction related to Group 39.
The amount requested for the contract is $716,705, which represents the Total Bid amount and
an additional 10% for potential change orders related to unforeseen conditions.
City Council is reminded that eighty percent (80 %) of costs associated with the Residential
Sound Insulation Program are covered by federal grant funding from the Federal Aviation
Administration (FAA). This remains a funding source until those funds identified in the Grant
Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, except for
()J8
elective "Owner Upgrades" selected by property owners, are paid for by funding received as part
of the settlement agreement with LAWA.
039
City of El Segundo
Residential Sound Insulation Program
BIDDERS'S PROPO §AL AND STATEMENT
Project Number RSI 10-01
"Residential Sound Insulation Program — Group 39"
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he /she has examined the Contract Documents, including without
limitation the "Instructions to Bidders" and the "Conditions of the Contract," and otherwise
satisfied himself/herself as to the nature and location of the Work, and is fully informed as to all
conditions and matters which can in any way affect the Work or its cost, and agrees to the
following:
To perform all Work in strict conformity with the requirements of the Contract Documents and
at the following lump sum price:
Bidder's Proposal and Statement 1 LAM Modified: December 3, 2009
RSI 10-01 (Group 39)
Engineer's
Bid
Property
ID
Address
Description
Estimate
Amount
Subtotal
39.01
948 Loma Vista Street
RSI Im rovements
16 �81.
$ 33 t tt^
$ 3
39.02
803 Virginia Street
RSI Improvements
0=021 '
$ .o
Air Conditioning
Upgrade
>
$31
$
Electrical Panel
U
Electrical Circuit
Upgrade
`
$ 3S°
Door A U e
X1:0(?
$ x°50.••
Door B Upgrade
.-
$ \fir
Door D Upgrade
14)t)
$
Door E Upgrade
" $ .0� :..
$
$ ZnA
39.03
908 Sheldon Street
RSI Improvements
'$23836 #.: '
$ Z..,
Air Conditioning
s
Upgrade
.
$ 2 eowz p* lk
Electrical Panel
Upgrade
$
$ \ �2
Electrical Circuit
Upgrade
$
,..
$ 3sn
$
Bidder's Proposal and Statement 1 LAM Modified: December 3, 2009
RSI 10-01 (Group 39)
City of El Segundo
Residential Sound Insulation Program
39.04
319 E. Sycamore
RSI Improvements
S.3
$ Ar t"
Air Conditioning
r
k
Avenue
Upgrade
1900'
$ -•
Electrical Circuit
Upgrade
3.004.
$ 40�•"
$ 5l 4k% *"
39.05
630 W. Sycamore
RSI Improvements
$ •"
Avenue
Sidelight Upgrade
.$300-- �-
$ •`�
Window frame
Upgrade
x ,
39.06
949 Sheldon Street,
RSI Improvements
Front Unit
Air Conditioning
Upgrade
„s
'
.Z;txi�1•o _
$
Electrical Panel
Upgrade
35�'"
Electrical Circuit
U ,grade
� 5160
S
Bollards Upgrade
'.'$100
S 300.`•
$ 2"� g�
39.07
949 Sheldon Street,
RSI Improvements
Rear Unit
$1065 "
$
$15 "
39.08
919 Main Street,
,RSI Improvements
Unit 101
$1. 87+4
$ NA
$ `it 00
39.09
919 Main Street,
RSI Improvements
Unit 201
$25.9-33
$ ZL 14 S
$&&W-
39.10
919 Main Street,
RSI Improvements
Unit 102
$ \1. 2AM 'ft
$ 7
39.11
919 Main Street,
RSI Improvements
1 J" `
Unit 202
05
$ 22• �X'A'
$ ZZ ow
39.12
919 Main Street,
RSI Improvements
'
Unit 103
U;°
$ —4 .•ft
39.13
919 Main Street,
RSI Improvements
Unit 203
$2 "06
$ L%ta '
$ Z'5 ,OAb'
39.14
919 Main Street,
RSI Improvements
Unit 204
2 ®8 4:
$ Z'S szr
$ Z3
39.15
919 Main Street,
RSI Improvements
{ ,
`
Ox
Unit 104
836'
$ gyp"°
$
39.16
919 Main Street,
RSI Improvements,
x
Unit 205
`$
$ 2-3 Ott,
$ Z-3 tw
39.17
919 Main Street,
RSI Improvements
Unit 206
854,
$Z3.0
$26,
ACA
39.18
919 Main Street,
RSI Improvements
:
Unit 105
$1&442
$ ZO cs
$ 7A sm
39.19
919 Main Street,
RSI Improvements
...
Unit 207
$20`'854
$ 2-3 0�
$ Z3I.Cw
Bidder's Proposal and Statement 2 Last Modified: December 3, 2009
RSI 10 -0 1 (Group 39) 041
City of El Segundo
Residential Sound Insulation
39.20
919 Main Street,
Unit 208
RSI Improvements
S23,008
P.
$ Z(.
,40
39.21
919 Main Street,
Unit 209
RSI lmprovements
��o
23 "
39.22
919 Main Street,
RSI Improvements
\�kkM7
Unit 106
$k$ 786 . -
$
$ft
39.23
919 Main Street,
Unit 210
RSI Improvements
39.24
919 Main Street,
RSI Improvements
' ,
$
$ 2S 'p
Unit 211
1 $23171
Total Bid (Contract Sum)
(words)
$
�� � �S'jb • �
(figures)
In case of discrepancy between the words and figures, the words must prevail.
Notices:
• Illegible Bids must be disqualified
■ If the Total Bid does not equal the total of the Schedule of Values, it is
grounds for rejection of the Bid or rescinding a Notice of Award.
■ Inconsistencies between the Schedule of Values and the Plans for each
Home are grounds for rejection of the Bid
If awarded the Contract for the Work, the undersigned hereby agrees to execute the Contract
within ten (10) calendar days as required by the Contract Documents (See Section 00 5100).
Bid Security, which must not be less than ten percent (10 %) of the Total Bid (Contract Sum), is
enclosed as a guarantee that the undersigned will enter into a Contract if awarded to the
undersigned. Bidder further agrees that in the event Bidder fails to execute the Contract in
accordance with the requirements of the Contract Documents after being awarded the Contract,
Bidder will be liable for and forfeit to the City the amount of the difference between the amount
of its Bid and the larger amount for which the City procures the Work.
Bidder's Proposal and Statement 3 Last Modified: December 3, 2009
RSI 10 -01 (Group 39)
Pape 56 of 105
e4
City of El Segundo
Residential Sound Insulation Program
S &L Specialty Contracting, Inc.
Name of Firm: 315 SOS 1113 Franklin 811set
Address:
Syracuse, NY 13202
Q
Telephone Number: 3✓J * 7?
Contractor's License Number: - [ 7 & � &
Type of License: B O n)
Z) �Z �
License Expiration Date: r "jl r //
Type of Entity: ❑ Sole Proprietorship ❑ Partnership xorporation ❑ Other
I declare under penalty of perjury that the foregoing is true and correct.
Contractor Representative: � -J?m gn w
Title:
Signature:
Dated this 3k4 dad
If Corporation, please attach evidence of authority to sign.
Bidder's Proposal and Statement 4 Last Modified: December 3, 2009
RSI 10-01 (Group 39)
U43
01/08/2010 12:48 4809213506 G & G SPECIALTY CONT PAGE 02/04
G & G Specialty Contractors, Inc.
January 08, 2010
Mr. James O'Neill
City of El Segundo
350 Main Street
El Segundo, CA 90245
RE. Residential Sound Insulation Program
Group 39
Dear Mr. O'Neill.
4633S.36 1h Street
Phoenix, AZ 85040
480.921.4079 Main
480.921.3506 Fax
Please accept this letter as our notificat.i.on of items on DAB Construction, S & L Specialty
Contracting, Sam Boo Construction and Bid West's bids for the above re- rerenced bid that we
believe do not conform to the project specifications and issued addendums. We have also noted
items on the other bidder's proposal which are not delineated here but we will provide to you if
requested_
DAB Construction
o Pages 6 & 8 of the bid forms are missing
o The abatement contractor, listed, Absolute Abatement, does not currently hold a.
B license as required by section 02 80 00 Paragraph 1.5.C_6.a
o There is no Reference list for the businesses listed for "window & SGD" and
"mechanical" that are shown to be perfonning more than 10% of the work.
o Per section 07 30 00 the rooting work must be completed by or under the
continuous direct supervision of an individual whom has at least 2 years recent
experience in the roofing trade and. whose employer maintains a current C39
license. The Contractor currently does not hold this license nor did they list a
subcontractor with this license.
■ S &L
o Per section 08 32 13 Paragraph 2.4.E the manufacturer of the primary and
secondary sliding glass door trust be the same. Graham Architectural Products is
listed as the primary sliding glass door manufacturer and b4onray is Listed as the
secondary sliding glass door manufacturer.
■ Samboo
c The individual amounts do not add up to the total bid amount.
o There is no manufacturer Iisted for the furnaces, air conditioning units or
thonnostats
o There is no Reference list for the business listed for "heating & air conditioning"
that is shown to be performing more than 1.0% of the work.
ARIZONA A #193232 KB -1 #181.092 CALIFORNIA B #f839702 NEVADA A -23 #0457634
044
01/06/2010 12:40 4809213506 G & G SPECIALTY CONT PAGE 03/04
o Per section 07 30 00 the roofing work must be complel:ed by or under the
continuous direct supervision of an individual whom has at least 2 years recent
experience in the roofing trade and whose employer maintains a current C39
Iicense. The Contractor currently does not hold this license nor did they list a
subcontractor with this license.
o The Non - Collusion Affidavit is not notarized,
Big West
o The individual amounts do not add up to the total bid amount.
o Per section 08 32 13 Paragraph 2.4.E the manufacturer of the primary and
secondary sliding glass door must be the saute, Graham. Architectural products is
listed as the primary sliding glass door manufacturer and Monray is listed as the
secondary sliding glass door manufacturer.
o There is no Reference list: for the business listed for "HVAC" that is shown to be
performing more than 10% of the work.
o The abatement contractor listed, Absolute Abatement, does not currently hold. a.
B license as required by section 02 80 00 Paragraph 1 _$,C.6.a
If you have any questions please call me at (480) 921 -4079,
Sincerely,
Charles E. GoodBallet
Vice - President
045
EL SEGUNDO CITY COUNCIL
MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to S &L Specialty Contracting,
Inc. for construction related to Group 40 (20 homes) of the City's Residential Sound Insulation
Program (Project No. RSI 10 -02).
(Estimated construction costs and retention: $571,395)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularity in the Bid from S &L Specialty Contracting, Inc.;
2. Award a contract to S &L Specialty Contracting, Inc.;
Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bidder's Proposal and Statement submitted by S &L Specialty Contracting, Inc.
2. Letter from G &G Specialty Contractors, Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $14,000,000
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0000 -8960
ORIGINATED BY: James S. O'Neill, Program Mana
REVIEWED BY: Greg Carpenter, Director Pl i y, a and Building Safet
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
On January 6, 2010 the City Clerk's office opened sealed bids for Group 40 (RSI 10 -02) of the
City's Residential Sound Insulation (RSI) Program. The results were as follows:
1. S &L Specialty Contracting, Inc .................. .......................$519,450
2. G &G Specialty Contractors, Inc ................. .......................$528,251
3. Sam Boo Construction Corporation, Inc ..... .......................$538,000
4. Professional Building Contractors, Inc ....... .......................$578,791
5. Big West Construction Corporation ............ .......................$592,000
The lowest Bid, submitted by S &L Specialty Contracting, Inc. (S &L) appears responsive with
the following two (2) exceptions:
1. The listed manufacturer of the primary sliding glass doors proposed in the Bid is
different from the manufacturer listed for the proposed secondary sliding glass doors.
Section 08 32 13, paragraph 2.4, item E states that the manufacturer of the primary
and secondary sliding glass dorors must be the same.
u 4 6
2. The wood entry door warranty provided does not appear to meet the requirements of
the Contract Documents.
Staff is recommending that the first item (related to manufacturer of primary and secondary
sliding glass doors) be waived as a non - material irregularity. According to the all of the Bids
received, it appears that 4 of the 6 Bidders complied with the requirement by listing Torrance
Aluminum and all listed a combined price of $38,800. However, S &L listed Graham
Architectural Products as the proposed manufacturer of primary sliding glass doors at a price of
$32,057.87 and MonRay as the proposed manufacturer of secondary sliding glass doors at a price
of $9,900. This appears to show S &L included a cost of $41,957.87 for two different
manufacturers compared to a price of $38,800 from a single manufacturer, and thus does not
represent a bidding advantage over other bidders. Additionally, there does not appear to be
justified reason for the requirement, other than it may make it less confusing to homeowners
when addressing warranty concerns, and may ultimately require bidders only ordering from one
manufacturer. As such, staff will be researching this issue further and may be eliminating the
requirement for future Groups.
As for the warranty for wood entry doors, the information provided by S &L appears to come
close to the warranty requirements, and staff will be contacting S &L to attempt to resolve staff
concerns. Staff expects that S &L will provide further documentation to clearly show that
warranty requirements will be met prior to the City Council meeting, however felt that it was
important to note that this issue remains at the time the staff report was submitted. As in the
past, if this issue is not properly addressed promptly by S &L, staff will bring such failure to the
City Council's attention during the City Council meeting and revise its recommendation.
As the City Council is aware, S &L Specialty Contracting, Inc. successfully completed
construction for many Groups of the Residential Sound Insulation Program for the City,
including Groups 21, 22, 23, 25, 26, 27 and 29.
Although construction was not completed as required for group 30, work was ultimately
completed and an agreement was reached between the City and S &L. Staff sees no reason why
S &L cannot successfully complete construction related to Group 40.
The amount requested for the contract is $571,395, which represents the Total Bid amount and
an additional 10% for potential change orders related to unforeseen conditions.
City Council is reminded that eighty percent (80 %) of costs associated with the Residential
Sound Insulation Program are covered by federal grant funding from the Federal Aviation
Administration (FAA). This remains a funding source until those funds identified in the Grant
Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, except for
elective "Owner Upgrades" selected by property owners, are paid for by funding received as part
of the settlement agreement with LAWA.
C14 �
City of El Segundo
Residential Sound Insulation
BIDDERS'S PROPOSAL AND STATEMENT
Project Number RSI 10-02
"Residential Sound Insulation Program — Group 40"
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he/she has examined the Contract Documents, including without
limitation the "Instructions to Bidders" and the "Conditions of the Contract," and otherwise
satisfied himself/herself as to the nature and location of the Work, and is fully informed as to all
conditions and matters which can in any way affect the Work or its cost, and agrees to the
following:
To perform all Work in strict conformity with the requirements of the Contract Documents and
at the following lump sum price:
Bidder's Proposal and Statement 1 Last Modified: December 3, 2009
RSI 10 -02 (Group 40)
X48
Engineer's
Bid
Property
ID
Address
Description
Estimate
Amount
Subtotal
40.01
958 Eucalyptus Drive
RSI Improvements
$ 20} 19 +"
S S ''
$ �R OeaiC
40.02
1101 East Acacia
RSI Improverne nts
$21,,8511,
$ (. b '
Avenue
Air Conditioning
r
U e
$3000 <
$ lots;°�
Electrical Panel
U
Electrical Circuit
Upgrade
$
40.03
804 McCarthy Court
RSI Improvements
. -`427.16W, '_'
S xWl
S
40.04
1203 East Acacia
RSl Improvements
Avenue
=613ff -t
S 3'S, •+
S 3 .•
40.05
849 Sheldon Street
RSI Improvements
:`. X9`95., ..; :
$ ^"
Air Conditioning
Xt
U e
$ 2 Izor`Jb'"
$ 38x vS "
Electrical Panel
Upgrade
$1 ` 00
$ Zsz��
40.06
933 Sheldon Street
RSl Improvements
`'� 519 "+670'
$ 23
$ 23 oAA'
S S
40.07
741 Loma Vista Stnxt
RSI Improvements
"' $33 491.
$ 35 oA4"
Bidder's Proposal and Statement 1 Last Modified: December 3, 2009
RSI 10 -02 (Group 40)
X48
City of El Segundo
Residential Sound Insulation
40.08
1217 East Acacia
RSI Improvements
' .88: °kz.
$ Cl��"'
Avenue
Air Conditioning
g2g,rade
Electrical Panel
Upgrade
a sl 400 `
$ \ 2m
Electrical Circuit
Upgrade
_ Y "'`
$1
S �`
$ 43
40.09
920 Lomita Street
RSI I rovements
.` 538'
$ cwl"
$
40.10
1038 E. Imperial Ave.
Unit A
RSI Improvements
�1L
$
�,..
40.11
1038 E. Imperial Ave.
Unit B
RSI Improvements
:ffiI�17,?S ',
$ \i.. t
$ \ dA►Q
40.12
1038 E. Imperial Ave.
Unit C
RSI Improvements
$ �A M'"
40.13
615 West Oak Avenue
RSI Improvements
' : � �� 9 ,
$ 3 O
$ `�
40.14
1038 E. Imperial Ave.
Unit D
RSl Improvements.
$15 73'7 s.
$ \A
40.15
1038 E. Imperial Ave.
Unit E
RSI Improvements
$1 �8 .
$ �5 ClJ4
$ \S.&W
40.16
1038 E. Imperial Ave.
Unit F
RSI Improvements
$ tl+i8
$ �� CT1D�
$ C�S�
40.17
947 McCarthy Court
RSI Improvements
Air Conditioning`
Upgrade
2 O�
Unit I
$ � ,
40.18
947 McCarthy Court
RSI Improvements
$ 2G °`
Unit 2
$ 22�lJ�
Air Conditioning
Upgrade
63,000
$ Z jftubo
40.19 '
947 McCarthy Court
RSI Improvements
1 2 :i°
$ ••
Unit 3
$
Air Conditioning
U
$3
$ 2
40.20
947 McCarthy Court
RSI Improvements
.$6627' �!
$ •°"
Unit 4
$ 24
Air Conditioning
Upgrade
$3 Ovo
$ 2,01zle
Total Bid (Contract Sum)
isms
(words)
$ s\C� %4!so --b
(figures)
In case of discrepancy between the words and figures, the words must prevail.
Notices:
■ Illegible Bids must be disqualified
■ If the Total Bid does not equal the total of the Schedule of Values, it is
Bidder's Proposal and Statement 2 Last Modified: December 3, 2009
RSI 10-02 (Group 40)
v4�
City of El Segundo
inResidential Sound Insulation Program
grounds for rejection of the Bid or rescinding a Notice of Award.
■ Inconsistencies between the Schedule of Values and the Plans for each
Home are grounds for rejection of the Bid
If awarded the Contract for the Work, the undersigned hereby agrees to execute the Contract
within ten (10) calendar days as required by the Contract Documents (See Section 00 5100).
Bid Security, which must not be less than ten percent (10 %) of the Total Bid (Contract Sum), is
enclosed as a guarantee that the undersigned will enter into a Contract if awarded to the
undersigned. Bidder further agrees that in the event Bidder fails to execute the Contract in
accordance with the requirements of the Contract Documents after being awarded the Contract,
Bidder will be liable for and forfeit to the City the amount of the difference between the amount
of its Bid and the larger amount for which the City procures the Work.
Name of Firm:
S&L Specialty Contracting, Inc.
-216 Seuth Frei Win Str so
Address: Syracuse, NY 13202
Telephone Number: .3/,6- *7ff 974&
Contractor's License Number: r7 q& ? &P
Type of License: a. C%d 1 C.: 2-C)
License Expiration Date: 7A"/ / / /
Type of Entity: 0 Sole Proprietorship 0 Partnership C orporation 0 Other
/X
I declare under penalty of perjury that the foregoing is true and correct.
Contractor Representative:
Title:
Signature:
Dated this day
If Corporation, please attach evidence of authority to sign.
Bidder's Proposal and Statement 3 Last Modified: December 3, 2009
RSI 10-02 (Group 40)
01/08!2010 12:40 4609213506 G & G SPECIALTY CONT PAGE 04104
4633 S. 36"' Street
Phoenix, AZ 85040
480.921.4079 Main
G & G Specialty Contractors, Inc, 480.921.3506 Fax
January 08, 2010
Mr. James O'Neill
City of El Segundo
350 Main Street
El Segundo, CA 90245
RE: Residential Sound Insulation Program
Group 40
Dear Mr. O'Neill,
Please accept this lever as our notification of an item. on S & L Specialty Contracting's bid for the
above referenced bid that we believe do not conform to the project specifications and issued
addendums. We have also noted items on the other bidder's proposal which are not: delineated
here but we will provide to you if requested.
o Per section 08 32 13 Paragraph 2.4.E the manufacturer of the primary and
secondary sliding glass door must be the same. Graham Architectural Products is
listed as the prinumy sliding glass door manufacturer and Monray is listed as the
secondary sliding glass door manufacturer.
If you have any questions please call me at (480) 921 -4079.
Sincerely,
ar es ', ood all
Vice - President
ARIZONA A4193212 KB -1 #181.092 CALIFORNIA B #839702 NEVADA A -23 #0057634
051
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the American Cancer Society
to waive field and facility rental fees for the 2010 Relay for Life event at Recreation
Park's Softball Field on June 12 -13. Relay for Life is requesting the rental fees be
waived for the use of Softball Field and Joslyn Center. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve the fee waiver request from the American Cancer Society for the amount of
$1170.00.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Jeff Van Fossen, Interim Recreation Superintendent✓
REVIEWED BY: Bob Cummings, Recreation & Parks Director 8G
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
The American Cancer Society has requested the use of Recreation Park's Softball Field to host
the 4th annual El Segundo Relay for Life event. The event is a 24 -hour overnight fundraising
event that will begin on Saturday June 12, 2010 at 9:00 a.m., and will conclude on Sunday, June
13, 2010 at 9:00 a.m.
Relay for Life celebrates cancer survivorship and raises money for American Cancer Society
research and programs. At events in communities internationally, teams who have secured
sponsorships gather at designated areas such as parks, fairgrounds, or schools and take turns
walking or running laps continuously for 24- hours. Each team keeps one member walking or
running at all times, while entertainment and food is provided by local business, sponsorships,
and community groups.
Recreation and Parks Department staff met with Relay for Life representatives on several
occasions to consider and discuss different venues to support this event, including Campus El
Segundo, Richmond Street Field, Stevenson Field, and the grassy area north of the Check -out
1 1
052
Building in Recreation Park. Relay for Life organizers expressed a strong preference for the
Softball Field at Recreation Park because the field meets their size criteria and the field's central
location allows easy community access to the event. In addition, the Softball Field is adjacent to
the Joslyn Center, which has been chosen to host the Cancer Survivor Breakfast.
Parks Maintenance Staff is aware of the intended field use associated with the event and expects
the impact to the field to be minimal. Post event field renovation will be limited to a single
aeration procedure which will require minimal down time.
The Recreation & Parks Commission recently offered support for this annual event, approved its
relocation to Recreation Park's Softball Field, and recommended approval of the fee waiver at
the December 16, 2009 Recreation & Parks Commission Meeting. Although we propose to
waive the Softball Field rental fees for $840.00 and facility use fees for Joslyn Center for
$330.00, we will recover costs for City Staffing and field renovation for $750.00. Additionally,
while we will not profit from this event, there will be no expense to the City.
i)J3
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to commence negotiating a
contract with the South Bay Regional Public Communications Authority
( SBRPCA) to provide Fire and Police communications services (Fiscal Impact:
N /A).
RECOMMENDED COUNCIL ACTION:
1. Direct staff to commence negotiating contract with the SBRPCA and return to
Council at a future Council Meeting with an update on negotiations and /or a
proposed contract for potential Council approval;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Interdepartmental Correspondence to Chief Cummings
Proposal for services from SBRPCA
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: David Cummings, Chie olice
REVIEWED BY: Kevin Smith, Fire Chie David Cummings, Chief of Police
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
The police and fire chiefs have been evaluating the benefit of maintaining our own
communication center over the past several years and brought the idea to the City
Council at the strategic planning session in March, 2009. Council directed further study
into the matter. Police and fire department staff members have been studying the impacts
extensively over the past ten months. The results of that research, summarized in the
attached memorandum, lead to the following recommendation:
It is proposed that the City of El Segundo commence negotiations with the South Bay
Regional Public Communications Authority (Officially, SBRPCA — referred to
hereinafter by the common nickname "RCC ") to provide police and fire dispatching to
the City, and to perform the City's voice radio and mobile data equipment maintenance,
radio frequency loading, and vehicle equipment conversions.
12
05�
The Police and Fire Chiefs believe doing so will improve police officer, firefighter, and
public safety; save the City approximately $5,300,000 in the first five years; and offer an
opportunity for continued employment to current City employees working in the City's
dispatch/communication center.
From 1977 until 2000, the RCC provided dispatching and radio maintenance services for
El Segundo. Near the end of that period, the RCC faced many challenges including
infrastructure, equipment, software and management and apparently lacked an acceptable
plan, or means, to immediately overcome them. For these reasons, El Segundo planned to
form its own "regional" dispatch center. El Segundo's center was built and began
dispatching for El Segundo and Hermosa Beach in August of 2000.
Immediately on commencing operation, El Segundo enjoyed the benefits of a brand new
on -site communication center such as new facilities and equipment, and direct control
over management, as well as the drawbacks of no longer being a part of a regional
communication facility, lack of immediate interagency information exchange, lack of
access to tactical radio frequencies, low staffing levels, excessive multi- tasking of
dispatchers, and increased equipment maintenance demands and introduction of
developing technologies being absorbed by existing support staff.
Since that time, El Segundo has faced additional challenges such as the loss of Hermosa
Beach as a customer; aging equipment requires maintenance and replacement; inability to
achieve Emergency Medical Dispatch training; inability to provide Fire Department early
alerts; inconsistent single- staged dispatching; inability to maintain adequate staffing
levels; CAD /RMS deficiencies; and ongoing personnel and management issues.
Some of these issues could be improved, though doing so would come at considerable
unbudgeted costs. But others for example, lack of immediate regional information
sharing, would still exist. Note: The current budget does not fully fund the center's
desirable staffing.
Since June of 2002, the RCC has made many changes and improvements, such as a new
funding mechanism, new building and equipment, improving the decision making
process by creating an Executive Committee and having the same director in place for
over eleven years, all of which has significantly improved and stabilized their operation.
Looking back in review: From 1977 until some time prior to August 2000, the RCC
provided dispatch services to El Segundo. The issues of that time made it a wise decision
for El Segundo to create its own, small regional center.
However, since that time, the El Segundo regional center concept failed to materialize,
the benefits of regionalized services have been sorely missed, and our equipment has
aged. Meanwhile, the RCC has redone its entire organization for the better. Looking
forward: Contracting with the RCC today is as wise and a proper decision as it was to
leave in 2000.
2 055
Though both chiefs believe regionalizing dispatch services, by joining the RCC, will
improve operations to the extent that they would have proposed it whether or not there
were cost savings involved, however the cost savings that are projected to be realized are
significant enough to warrant discussion.
The communications center budget for the current fiscal year is $2,337,050 and projected
to be $2,532,645 in 2010/2011. These budgets include recruiting, hiring and training
personnel as well as the salaries and benefits of dispatchers, supervisors and one manager
(currently a police Lieutenant), costs of radio equipment maintenance, antenna site
leasing and connectivity, modem airtime services, and fees for the West Covina Service
Group software, and cost of build out of Police Department vehicles.
The RCC proposes an initial 5 -year agreement at a cost of $1,150,000 for the first year
with increases equal to the Consumer Price Index but not to exceed 5% annually. The
RCC will provide police and fire dispatching, labor costs for vehicle build
out/conversions, maintenance of the mobile in/car camera system, maintenance of
existing radio equipment/sites, and frequency loading.
Based on these figures, the projected savings for El Segundo are estimated to be
$1,100,000 per year for the first two fiscal years. Slightly greater savings should be
realized in each subsequent year for the term of the contract. Additionally, at least
$1,500,000 currently in the Equipment Replacement Fund for the communication center
would be available to return to the General Fund once the transition was complete. These
projected savings include the elimination of one police lieutenant position.
Previously there has been interest expressed by Council members in maintaining El
Segundo as a redundant system to RCC. True redundancy would require the addition of
significant hardware and duplication of personnel at both sites which would nearly
double the cost of operating the centers separately as they are today. The City Manager
and Chiefs believe this is cost prohibitive.
However, it is estimated that for an additional $250,000 not included above, El Segundo
could maintain two operational consoles for five years. At the end of five years, all the
equipment in the center will have reached the end of its predicted lifespan and require
replacement at a cost of up to $1,000.000. If Council chooses to fund that option, the
RCC will commit personnel to test the consoles and ensure their operability at no
additional cost. The City Manager and Chiefs are not at this time recommending that the
two consoles remain operational.
It is recommended that the City Council give authority to the staff (City Manager, Fire
and Police Chiefs, and City Attorney) to commence negotiations and return to Council at
a future Council Meeting with an update on negotiations and /or a contract for potential
Council approval.
3 U 5 t�
City of El Segundo
Inter - Departmental Correspondence
January 12, 2010
To: David Cummings, Chief of Police (through channels)
From: Carlos Mendoza, Lieutenant eK-
Subject: Communications Center Analysis
Background
In August 1997, the City of El Segundo contracted with the Warner Group to conduct a
study to analyze viable public safety dispatch communications alternatives available
that best meet the needs for improved service and responsiveness to the citizens and
public safety personnel of the City of El Segundo.
Following are some of the findings of the report:
In 1997, the South Bay Regional Public Communications Authority (SBRPCA) consisted
of four South Bay Cities: El Segundo, Gardena, Hawthorne, and Manhattan Beach.
Staffing consisted of an Executive Director (which was vacant and had a police
Lieutenant from the City of Hawthorne as the acting Executive Director), Operations
Manager, Operations Analyst, Computer Systems Analyst, Senior Communications
Technician, Administrative Analyst (vacant), Technical Services Manager (vacant), 37
dispatchers (2 vacancies), 4 supervisors, and 3 communication technicians. SBRPCA
dispatched police and fire services for the cities of Gardena, Manhattan Beach, and El
Segundo, while dispatching only police services for the City of Hawthorne.
The facility in 1997 consisted of a school building leased from the Centinela Valley
School District. They moved into that building in 1983. The lease on the building had
expired in 1994 but SBRPCA was still occupying the building. The Centinela Valley
School District had told the Authority that they would take possession of the building not
sooner than June 1998 and no later than December 1998. The facility was too small,
did not meet legislative mandate (ADA) and Title 24 (Essential Services Building Act),
and lacked security.
The dispatch area consisted of four complaint -taker positions and four dispatch
positions. During a typical shift, all of these positions were staffed by dispatchers along
with one supervisor. The structure called for one dedicated dispatching position for
each police department for the cities of Gardena and Hawthorne, one shared
dispatching position for the cities of El Segundo and Manhattan Beach Police
Departments and a single dispatch position for the three participating fire departments.
057
The wireless communications system was a conventional analog radio system. The
system consisted of five UHF radio channels used for police operations, and two VHF
frequencies for fire operations. There were an inadequate number of receiver sites and
they were not optimally placed to accommodate radio signals.
An 800 MHz radio frequency supported El Segundo's mobile data requirements, but
VHF frequencies were used to support the other cities. The radio system was
approximately 20 years old and was in need of immediate replacement.
Prior to 1997, the last upgrade to SBRPCA's CAD software was in 1989 with minor
alterations made over the years. The computer operation system was also obsolete.
The computer operating system software and CAD software were beyond their
expected useful life and needed a complete upgrade.
Based upon the analysis of the Warner Group, the following represented some of the
key findings concerning the participation of the City of El Segundo in the SBRPCA.'
• There was a lack of consensus on the priorities for SBRPCA improvements.
• Informal decision - making processes were in some cases circumventing
procedures established in SBRPCA by laws. In turn, SBRPCA issues many
times were overshadowed by individual agency agendas.
• El Segundo calls for service were occasionally delayed due to high call volumes
and operating procedures.
• Almost all SBRPCA public safety systems (e.g. computer -aided dispatch and
radio infrastructure) were at the end of their life cycle and significant upgrades
were required.
• The SBRPCA executive director position was vacant. Uncertainty existed on
who the permanent replacement should be and whether internal or external
candidates should be sought.
• Budget constraints hampered SBPRCA's ability to make necessary
improvements in facilities and operations.
• The Centinela Valley High School District, the current dispatch facility needed to
be vacated in June 1998. As a result, the future physical location of SBRPCA
was in question. The facility also lacked adequate maintenance /service space,
hardened infrastructure and building security.
Two broad options, each with alternatives, were recommended to fulfill El Segundo's
communications /dispatching needs and requirements. The alternatives were:
I. Remain with SBRPCA
1. Continue with Status Quo
2. SBRPCA accomplishes necessary improvements
II. Withdraw from SBRPCA
3. Implement stand -alone operation
4. Initiate new regional endeavor of some kind
' Page 3 of Public Safety Communications Dispatch Center Assessment by The Warner Group
2
058
Each of the alternatives was found to meet the City's public safety dispatching needs
and requirements except Alternative #1.
Based on the analysis of the Warner Group they recommended that El Segundo pursue
Alternative #2 (Remain with SBRPCA with the accomplishment of the necessary
improvements). The Warner Group felt that "this alternative is the best alternative
available to meet City needs and requirements. "'
The report went on to detail the improvements that were required in order to make El
Segundo's continuing participation in SBRPCA an acceptable decision 2:
1. Initiate Strategic Planning — The City of El Segundo and SBRPCA partners
needed to initiate a structured planning approach to create a SBRPCA vision and
mission. In addition, objectives, needs and requirements, goals, priorities, time
lines, as well as roles and responsibilities needed to be clearly established.
2. Improve Decision Making Process — The governance issue needed to be
resolved before any effective changes could occur to drive the necessary
improvements. SBRPCA participants needed to begin efforts to improve the
decision making process whether through internal efforts or with the help of a
professional organization with proper experience and proven results.
3. Measure Success on January 1, 1998 — The City of El Segundo should assess
whether acceptable progress had been made on the Action Plan by January
1998. That date allowed SBRPCA and all of its member cities ample time to
show commitment and demonstrate good faith efforts in making progress.
If acceptable progress was not made, the recommendation was to immediately
move to Alternative #3 Withdraw from SBRPCA — Implement Stand -Alone
Operation. Further, the City should concurrently attempt to move to Alternative
#4 Withdraw from SBRPCA — Initiate New Regional Endeavor by seeking other
partner agencies.
4. Hire SBRPCA Director /Leadership — Once the strategic planning effort was
complete, the SBRPCA should hire a new director or adopt some other type of
effective leadership structure which would facilitate implementation of the
strategic plan.
5. Determine Approach to Short Term Mobile Data Issues — Both the City and
SBRPCA needed to assess the current mobile data needs and requirements and
begin implementation of improvements as soon as possible.
6. Select New SBRPCA site and Build New Communications Center — A permanent
SBRPCA needed to be found, and an essential services compliant
Page V -1 of Public Safety Communications Dispatch Center Assessment by The Warner Group
z Page V -1 to V -2 of Public Safety Communications Dispatch Center Assessment by The Warner Group
U5
communications center needed to be built to meet needs and requirements
outlined in strategic planning efforts.
7. Initiate Development of Technical Infrastructure — With the development of the
new communications center, development of the technological infrastructure
needed to be addressed including procurement of a new CAD system, upgrade
of the mobile data infrastructure, improvements of the voice radio system (i.e.
improve radio coverage), and other related technological enhancements such as
E9 -1 -1, radio consoles, and recording equipment.
8. Plan for Future Radio Build Out — Many questions existed regarding future
availability of spectrum allocations for the needs of public safety providers. It
was in the City's best interest to delay pursuing the acquisition of a new radio
system
The City decided to pursue Alternative #3 and on August 2, 2000, opened the El
Segundo Public Safety Communications Center (ESPSCC). Concurrently, the City
pursued Alternative #4 and on August 10, 2000 the City of El Segundo began providing
dispatching services for the City of Hermosa Beach.
In May of 2003, the City of Hermosa Beach City Council decided to terminate the
contract with ESPSCC and contracted with SBRPCA for public safety communication
services.
The reasons for the Hermosa Beach transition were both financial and operational. El
Segundo did not provide radio maintenance for their radio system nor did El Segundo
provide a radio infrastructure for Hermosa Beach radio frequencies. The SBRPCA
would provide maintenance of radio equipment and infrastructure, along with additional
radio frequencies to be used for special events and tactical situations.
Hermosa Beach also had fire department considerations for the transition. The cities of
Hermosa Beach and Manhattan Beach have mutual and automatic aid agreements for
both fire and emergency medical services. It was the opinion of Hermosa Beach that
response times may be shortened for both cities when exercising these reciprocal
agreements when simultaneous dispatch occurs by one communication center. In
addition, Hermosa Beach indicated that SBRPCA operated five radio sites in the South
Bay that provided overlapping coverage. This radio coverage would be an improvement
to the existing condition of the transmission site operated by the City of Hermosa
Beach.'
CURRENT OPERATIONS
GOVERNANCE / FACILITY — ESPSCC
The governance of the ESPSCC falls under the Police Department. It was established
as a division of the Police Department with a separate budget. All operations of the
1 Staff Report presented to Hermosa Beach City Council at April 3, 2003 regular council meeting.
4
1J
Communications Division fall under a Police Lieutenant as the manager. The Lieutenant
reports directly to the Administrative Services Captain who reports to the Chief of
Police. The Communications Division Lieutenant is rotated out of the position
approximately every three years.
The ESPSCC opened in August 2000 at a total cost of approximately $5.3 million
dollars. The facility was built using approximately $2.8 million dollars from the General
Fund and the Asset Forfeiture Fund. It was designed by WMM Associates and built by
Hazama Corporation. The center consists of two levels (10,000 sq. ft. total) with the top
level allocated to the Communications Center. The first level consists of parking, large
storage room, and UPS room. The second level consists of the main communications
area, manager's office, supervisor's office, IT office, Emergency Operations Center, a
kitchen area, lockers, bathrooms, shower, and back room for electrical and
communications equipment.
The main communications area consists of eight dispatch work areas. The center
originally opened with five fully equipped and operational radio consoles. Over the
years, equipment was added to the sixth console area to make it fully operational. With
the breakdown of equipment from the original five consoles, the parts from the sixth
console were later used to repair the broken consoles. The sixth console is no longer
fully operational and there are no plans to increase the number of console operator
(dispatch) positions.
The center is equipped with Motorola Voice Radio system, Vesta 9 -1 -1 telephone
system, Dictaphone Voice Logging Recorder, Console Furniture from Pacific Bell, and
remote connection to the West Covina Service Group CAD /RMS computer system.'
The Motorola Voice Radio system consists of three parts: primary and backup radio
infrastructure, radio consoles, and user (portable and mobile) equipment. Infrastructure
consists of all equipment located at the El Segundo radio sites (i.e. Quantar repeaters,
receivers, and base stations). The radio consoles purchased were Motorola Centracom
Gold series with flat screen color monitors. User equipment consists of portables and
mobile subscriber units (XTS3000 portables and MCS2000 mobile units). Note: most of
the user equipment purchased with the opening of the ESPSCC is no longer in service.
The equipment has been replaced with funds from the Police Department budget.
The start-up cost for all the technology in the center was approximately $2.5 million
dollars. The expected life for most of the fixed equipment was set at 10 -15 years. This
has proven to be fairly accurate. For example, the Dictaphone Voice Logging Recorder
has exceeded the original life expectancy and regularly breaks down. Currently the
Communications Center budget contains a $13,000 line item for repairs of the recorder
but a new recorder is expected to cost approximately $50,000. The replacement funds
have been placed in the 09/10 Fiscal Year Equipment Replacement Fund for use.
The five Motorola Centracom Gold Series radio consoles are scheduled to be replaced
in 09/10 Fiscal Year. Approximately $78,000 has been placed in the 09/10 Fiscal Year
' See CAD /RMS section for description of this system
061
Equipment Replacement Fund The Motorola Wireless Communication System
infrastructure is scheduled to be replaced in the 2015/206 Fiscal Year. In September
2010 there will be $2.145 million dollars in the Equipment Replacement Fund for the
replacement of this system and other communications center equipment.
GOVERNANCE / FACILITY — SBRPCA
The SBRPCA was organized in 1975 under the provisions of the Joint Exercise of
Powers Act of the Government Code of the State of California. At the present time, the
Authority is made up of the Cities of Gardena, Hawthorne, and Manhattan Beach. The
Authority also provides communications services to the City of Hermosa Beach under
contract.
SBRPCA's Board of Directors, consists of one Council Member from each of the
Member Cities, and maintains authority over the annual budget. Policy management is
relegated to the Executive Committee, consisting of City Managers from each of the
Member Cities. The Executive Director, who is appointed by the Executive Committee,
manages the day -to -day operations. A User Committee, consisting of Police and Fire
Chiefs from the Member Cities, provides directions relative to the needs of the
organization. Police Officers and Firefighters from the Member Cities make up the
Police and Fire Task Forces, which provide feedback and recommendations on
operational issues, equipment specs, etc.
11M xecuttvesecretar
TechnicalSecvices 14 Communications rinancial Police and rireSas
- -.. c,,.
0
06,14,
As a contract city, the El Segundo City Manager would be allowed to attend all
Executive Committee meetings and would be included in all discussions but does not
count as a vote. The Police and Fire Chiefs of El Segundo would be expected to attend
the separate User Committee meetings where they are allowed to vote. The Police and
Fire Task Forces deal with operational issues, equipment specifications, etc. They are
attended by all cities and all members get a vote.
The SBRPCA opened its new facility in June 2002. The new facility was designed by
Charles Walton and Associates from Glendale who specialize in communications
centers. It is 20,000 sq. ft. and was designed and constructed following the NFPA
(National Fire Protection Association) 1221 Standards at a cost of $10,000,000. The
ground floor is primarily for all technology systems and the Technical Services Division
offices along with five large vehicle bays for emergency vehicle build outs and support.
The second floor has all Administrative offices, large conference room /EOC, training
center, large break room with lockers, outdoor patio, and the main communications
center. The center is equipped with Zybex console furnishings, Motorola Centracom
Gold radio console equipment, Vesta 9 -1 -1 telephone system, and Tiburon Version 7.2
CAD /RMS computer system.
The SBRPCA currently has 20 operator positions in the communications center,
seventeen of which are fully functional. With average staffing at 10 — 12 dispatchers,
there is adequate expansion for redundancy and surge situations. SBRPCA has
indicated that they intend to make some of the non - functional consoles into fully
functional consoles to accommodate additional staffing while maintaining their margins
for emergencies. The center has the capacity to add several more cities.
STAFFING BACKGROUND
To fulfill the mission of a 9 -1 -1 Public Safety Answering Point (PSAP), and to provide
efficient service to the public safety departments served, requires that an adequate
number of qualified personnel be on duty in a Communications Center. When this is not
the case, the quality of service deteriorates, personnel become overworked, and
attrition rates increase. The long -term result is often a snowballing effect of fewer
available dispatchers and greater difficulty in hiring and training.
It is estimated that during every calendar year individual Communications Center
personnel are off work an average of 372 of their scheduled 2080 work hours. This is
attributed to vacation, comp days off, sick time usage and attending mandatory training;
it does not include other leave types such as: IOD, maternity, or bereavement.
Since the inception of the ESPSCC, the question continually asked is "How many
people do we need to fully staff the center ?" Determining staffing levels is not a perfect
science and it changes based on time, day, date, season, and special events. In
October 2003 the National Emergency Numbering Association (NENA) presented a
method for calculating recommended operational staffing for PSAPs serving populations
of less than 140,000. The NENA staffing model recommends that a Communication
063
Center employ 14 fully trained, first -line personnel (dispatchers, call takers, shift
supervisors) in order to maintain a minimum staffing of three per shift.'
The following table details the method used to arrive at this staffing recommendation:
Days in a Year
365
Less Days Off:
Weekends 3.5 days per 52 weeks
182
Paid Holidays Off
0
Vacation
10
Personal Days Off (Comp)
12
Training
3
Conference
0
Sick
6
Total Days Off per Year
213
Days Available to Work 365 - Total Day Off per Year
152
Number of Hours Worked per Day
12
Hours Available to Work
1824
Staffing Ratio* (Hours in Year /Hours Available)
4.80
Personnel Needed to Maintain Minimum Staffing
of Three per Shift (Staffing Ratio x 3)
14.41
*Staffing Ratio - How many persons must be hired to keep one position manned 24 x 7. It is
calculated by dividing the number of hours in a year by the number of hours a dispatcher is
available to work at a position.
STAFFING — ESPSCC
The ESPSCC's current authorized staffing is for one Police Lieutenant, four Supervising
Dispatchers, and nine Dispatchers. At the start of the upcoming deployment period
(January 16, 2010 to July 16, 2010), the center will have four Supervising Dispatchers,
eight Dispatchers (two will be on training) and two part-time Dispatchers.
When the center is staffed with three operators the assignments are for one police
dispatcher, one fire dispatcher, and one call taker. All three of these positions are
interchangeable (i.e. the fire dispatcher and police dispatcher can also be call takers
when the assigned call taker is busy). Since Dispatch Supervisors also perform as line -
level dispatchers, a supervisor would take one of the assignments while on -duty. When
the center is staffed with only two operators then the three assignments are shared by
the two operators and effectively they have no relief.
Based on the above staffing model and operational requirements, minimum staffing for
the ESPSCC is three dispatchers on every shift. Therefore the ESPSCC is currently
understaffed by one full -time dispatcher. The starting total employee compensation is
' PSAP STAFFING GUIDELINES REPORT; COMMISSIONED BY NENA SWAT OPERATIONS TEAM; August 1, 2003, page 15
064
$90,000. See attachment "B" for line item added to reoccurring annual cost of adding a
dispatcher.
The minimum staffing for the center is three dispatchers 24/7. Due to current staffing
shortages, the staffing for the upcoming deployment period will be as follows:
Thursday, Friday, Saturday, and every other Wednesday
#1 watch (graveyard shift) 1800 —0600 2 operators 1 supervisor
#2 watch (day shift) 0600— 1800 2 operators 1 supervisor
Sunday, Monday, Tuesday, and every other Wednesday
#1 watch (graveyard shift) 1800 —0600 1 operators 1 supervisor
#2 watch (day shift) 0600— 1800 1 operators 1 supervisor
(Mandatory Overtime Shift to increase staffing to 3 during the below listed
days /times)
Monday, Tuesday, and every other Wednesday
#3 watch (swing shift) 1400 -0200 1 operator on overtime
For the upcoming deployment period (January 2010 to July 2010) the center will have
two part-time employees that work a variety of shifts including coverage for days off of
full -time personnel and to increase staffing to three during the above listed day /times
when there are only two personnel on -duty.
In order to maintain minimum staffing levels of three operators on every shift for the
January 2010 to July 2010 deployment period, the Communications Center will have to
fill at least 168 hours of overtime (fourteen 12 -hour shifts) for every two -week pay
period. That would be 2,184 hours of overtime for the 6 -month deployment period (13
pay periods) and does not take into consideration any other time -off that needs to be
filled (i.e. sick time, vacation, IOD, bereavement, comp, etc). The Communications
Center's three -year overtime budget has averaged $108,000 per year. It is projected to
be $135,000 in the 09/10 Fiscal Year and can be expected to increase unless additional
dispatchers are hired.
An additional cost that is not commonly allocated to the dispatch operation though it is
specific for this purpose is the ongoing recruitment, testing, and background checks
necessary for hiring dispatchers. Below is the breakdown of an average yearly cost to
recruit, test and conduct background checks for dispatcher applicants. The sample
number of six complete background investigations was utilized. Even though this
number could vary, the personnel division has confirmed that it conducts a minimum of
six complete backgrounds every fiscal year. If El Segundo were to contract with
SBRPCA this cost would be eliminated.
AVERAGE RECRUITMENT, TESTING AND BACKGROUND COSTS FOR
DISPATCHER APPLICANTS
Advertising — Herald (yearly)
$ 1,950
U 6 5
Internet Advertising (Hot Jobs, CareerBuilder, etc.) (yearly) $ 3,000
H.R. office time — processing applications requests, letters, etc. $ 1,140
CPS Written Exams $ 350
Written Exam Proctors (Sgt. and three cadets) -one test $ 455
Oral Interviews (two sworn supervisors & one dispatch supervisor) $ 3,160
Background investigations (investigative time — 6 @ $2,100 (average)) $12,600
Background documents (6 @ $169): $ 1,014
Background letters /questionnaires postage - $30
Livescan (DOJ & FBI) - $50
Equifax Credit Report - $20
KnowX Public Records Search - $40
LASD Criminal Records Check - $29
Polygraph Exams (6 @ $250) $ 1,500
Psychological Exams (6 @ $405) $ 2,430
Medical /physical Exams (6 @ $100) 600
$26,999
STAFFING — SBRPCA
The Authority consists of three operating departments: Administration, Operations, and
Technical Services. The current staff in Administration consists of an executive director
who oversees all operations and fiscal commitments; an operations manager who
oversees all operational issues in the communications center; an administration
manager who oversees personnel, training and the Technical Services Department; one
administrative secretary; one finance manager; one financial accountant; and one
communications supervisor assigned to administration.
Current staffing in the Technical Services Department includes one technical services
manager who oversees all technical services' operations; one lead communications
technician — who oversees all vehicle system installations and provides infrastructure
communications system support; one lead communications technician — responsible for
all radio programming, frequency coordination and mobile data computer (MDC)
systems; one communications technician responsible for radio diagnostics and MDC
system diagnostics /repairs, etc.; and two junior communications technicians responsible
for all installations and repairs of rolling stock.
IN
,_; b r�
The current authorized personnel for the Operations Department is 36 Operators and 7
Supervisors and they are fully staffed. This would increase to 48 Operators and remain
at 7 Supervisors if El Segundo were to contract with them. The current combined
population served for all four cities is approximately 206,000.
The current minimum staffing at SBRPCA is as follows:
#2 watch (day shift) 0600 —1800 8 operators 1 supervisor
#1 watch (graveyard shift) 1800 —0200
8 operators
1 supervisor
0200 —0600
7 operators
1 supervisor
Friday & Saturday 1800 —2300
8 operators
1 supervisor
2300 —0200
9 operators
1 supervisor
0200 —0300
8 operators
1 supervisor
0300 —0600
7 operators
1 supervisor
If El Segundo contracted services with the Authority the minimum
staffing would
increase by two operators on every shift.
The communications operator assignments on shifts are as follows:
2 Complaint takers
1 Fire dispatcher for Hermosa Beach and Manhattan Beach
1 Back -up fire dispatcher — doubles as additional complaint taker
1 Parking & animal control dispatcher — doubles as additional complaint taker
1 Police dispatcher for Gardena
1 Police dispatcher for Hawthorne
1 Police dispatcher for Manhattan Beach and Hermosa Beach (other than Friday
and Saturday nights where they each get a dispatcher between the hours of
2300 and 0200 hours )
1 Supervisor monitoring the center
9 Total Personnel
10 Total Personnel on Friday & Saturday nights from 2300 -0200
If the City of El Segundo were to contract services to the Authority, one additional police
dispatcher strictly for El Segundo Police (24 hours a day, seven days a week) and one
additional complaint taker would be added. This would increase their minimum staffing
most hours of Sunday through Thursday to eleven, comprised of ten communications
operators and one communications supervisor. On Fridays and Saturdays between the
hours of 2300 and 0200, it would increase to twelve, with eleven communications
operators and one communications supervisor.
The El Segundo Fire Department would be on the same frequency as Hermosa Beach
and Manhattan Beach Fire Departments and would be dispatched by the same operator
who is assisted by the back -up fire - dispatcher and dispatch supervisor as necessary.
11
u6
Side-by-Side Staffing Comparison
CALL ANSWER TIMES
An area where statistics allow for direct comparison between SBRPCA and ESPSCC is
how quickly calls are answered in the dispatch center, those being 911 calls, seven digit
lines, etc. The statistics for this are obtained from AT &T's Frame Rely Network
Information Service (FRNIS). SBRPCA and ESPSCC both utilize the same system so
statistics are comparable. Below is the comparison between both centers utilizing
statistics for 2008.
SBRPCA
SBRPCA
SBRPCA
84.6%
ESPSCC
Current
(Merged)
Executive Director — Police
1
1
1
Lieutenant
96.5%
99.6%
Operations manager
0
1
1
Administration manager
0
1
1
Administrative secretary
0
1
1
Finance manager
0
1
1
Financial accountant
0
1
1
Technical services manager
0
1
1
Lead communications
0
2
2
technician
Communications
0
3
3
technicians
Full -time dispatchers
9 (one
36
48
vacancy)
Part-time dispatchers
2
0
0
Dispatch Supervisors
4
7
7
Total Personnel:
16
55
68
CALL ANSWER TIMES
An area where statistics allow for direct comparison between SBRPCA and ESPSCC is
how quickly calls are answered in the dispatch center, those being 911 calls, seven digit
lines, etc. The statistics for this are obtained from AT &T's Frame Rely Network
Information Service (FRNIS). SBRPCA and ESPSCC both utilize the same system so
statistics are comparable. Below is the comparison between both centers utilizing
statistics for 2008.
Average # of calls answered per month
TYPE OF CALLS
SBRPCA
ESPSCC
911 calls answered in 0 -1 rings
84.6%
98.6%
911 calls answered in 0 -2 rings
98.5%
99.9%
911 calls answered in 0 -3 rings
100%
100%
All calls answered with 0 -2 rings
96.5%
99.6%
Average # of calls answered per month
TYPE OF CALLS
SBRPCA
ESPSCC
9 -1 -1 calls
7,880
1,107
7-digit calls
10,717
3,386
Total average # of calls received per month
18,597
4,492
12
068
CALL DISPATCH PROCEDURES
The SBRPCA captures dispatch time segments in a different manner than the
ESPSCC. Because of the use of the Tiburon Computer Aided Dispatch (CAD) system,
they capture different segments of a call. The ESPSCC utilizes the West Covina
Service Group (WCSG) CAD system. Since these two systems are completely different
it is impossible to establish a scientifically accurate comparison model. However both
organizations perform their functions within accepted industry standards.
The SBRPCA provides a two -phase dispatch process. A 9 -1 -1 call is received by a call
taker who performs an address verification of the incident location and solicits key
points of information from the reporting party. Simultaneously, the information is routed
to an assigned dispatcher via the computer, who dispatches emergency units to the
scene while the call taker remains on the line speaking with the reporting party.
The SBRPCA employs what they term a "pre- alert," initiated by the call taker, not the
dispatcher. For example, when the call taker receives a 9 -1 -1 call from a citizen for a
robbery in progress at a specific location, from their console the call taker can broadcast
on the frequency for that particular agency and announces via a pre -alert such as, "El
Segundo units — robbery in progress at McDonald's, Sepulveda and El Segundo, details
to follow" initiating a response from El Segundo police units. The call taker then
acquires additional information from the citizen regarding the incident and sends it to the
dispatcher for a more complete dispatch including automatic mobile data updates.
The ESPSCC also utilizes a two -phase dispatch process but additionally employs
single -stage dispatching for priority one calls. A single -stage dispatch is when a 9 -1 -1
call is received by a call taker who performs the address verification and obtains the key
information from the reporting party. Instead of sending the information to another
dispatcher, single -stage dispatching allows the call taker to broadcast the information to
appropriate units. Simultaneously, the call taker is inputting pertinent information into
the CAD, allowing all dispatch personnel access to the information. Based on the
nature of the call, the call taker has the discretion to determine the most effective
procedure for handling the remainder of the call. They are given the option of handling
the call to conclusion, or handing off the call to another dispatcher. Single stage
dispatching allows for discretion by the dispatcher how best to handle priority one calls.
Dispatch times for SBRPCA and the ESPSCC were not compared because it would be
impossible to compare them. SBRPCA measures 911 call processing time from the
moment the call is answered while ESPSCC system measures the time from when the
dispatcher begins typing the call information no matter how long it takes to collect
information.
The Tiburon CAD system defines dispatch time as the time from when a call taker
answers a call to the time the call is dispatched over the radio /MDT. This is possible
because the Tiburon CAD system populates the screen when the 9 -1 -1 call is
answered. This automatic population begins the internal clock.
13
o6,9
By comparison, the WCSG CAD clock begins when a call taker inputs any information
related to a call into the CAD. The WCSG statistics would not depict the true dispatch
time because a true dispatch time is not captured without including the time a call taker
utilizes to obtain basic information.
For example, utilizing the WCSG CAD a call taker can answer a call and spend 30
seconds obtaining information from the reporting party. The clock starts once the call
taker inputs the first line of information. If it then takes 10 seconds to dispatch the call,
the WCSG CAD will report the dispatch time as 10 seconds. If the same call was taken
using the Tiburon CAD, it would report the dispatch time as 40 seconds. This 40
second time is the true dispatch time because it includes all the time after a call taker
picks up the phone and the dispatcher dispatches the call.
Additionally, on the back end of a call, the WCSG CAD continues to capture time when
a dispatcher broadcasts the presence of a call and there are no units available to
respond. This time should not be attributed to the dispatch time because the dispatcher
has no control over the availability of any units. By comparison, the Tiburon CAD
dispatch time clock stops when a call is dispatched, regardless of the availability of any
units. For example, if it took an El Segundo Police unit 60 seconds to clear and handle
a holding call, that time would be attributed to the dispatch time. The Tiburon CAD
would report this as total response time, but not attribute the delay to dispatch.
DISPATCHER TRAINING
SBRPCA
The SBRPCA is currently fully staffed with dispatchers and supervisors. During their
first year of employment their dispatchers receive 120 hours of Police Officer Standards
and Training (POST) instruction; 80 hours of classroom instruction; and 240 hours of
phone complaint instruction. Once this instruction is completed, during the remainder of
their 15 -month probation their dispatchers receive 320 hours of police dispatch and 80
hours of fire dispatch training with the Communications Training Officers at their side.
In addition, all dispatchers receive 24 hours of emergency medical dispatch (EMD)
training from Powerphone. After completion of the 15 -month probation, all dispatchers
receive 40 hours of in house refresher training annually and every two years are re-
certified in EMD dispatch, CPR, and 24 hours of CPT from POST.
ESPSCC
The ESPSCC is fully staffed with supervisors but not fully staffed with dispatchers.
There are two dispatchers in training and one position is open. With a recent
retirement, the new deployment period in January 2010 will have a shortage of three
fully- trained dispatchers.
ESPSCC dispatcher's training includes the following: 120 hours of POST certified
instruction; 80 hours of in -house classroom training; 240 hours of introduction to CAD
and phone; 240 hours of phones and introduction to fire radio; 240 hours of introduction
to police radio; 240 hours of phones and police radio; and, 240 hours of phone, fire and
14
0 40
police radio (single -stage dispatching). During these training phases the employee is
instructed and monitored by a communications training officer. Training concludes with
80 hours of solo dispatching with monitoring by a supervising dispatcher. The ESPSCC
does not offer EMD services and the funds for that training are not budgeted.
Side -by -Side Training Comparison (hours /weeks)
TYPE OF TRAINING
SBRPCA
ESPSCC
120
120
POST training
3 weeks
3 weeks
80
80
Classroom instruction
2 weeks
2 weeks
240
Phone complaint taking
6 weeks
240
Introduction to CAD and Phone
6 weeks
320
480
Police Dispatch (Phone & Radio)
8 weeks
12 weeks
80
240
Fire Dispatch (Phone & Radio)
2 weeks
6 weeks
Phone, Fire, and Police radio (single-
240
stage)
6 weeks
24
EMD
3 days
40
Annual refresher
1 week
904 hours=
1,400 hours=
TOTAL TRAINING TIME
22 weeks
35 weeks
3 days
AREA RADIO COVERAGE
SBRPCA currently operates with nine channels — South Bay 1 through South Bay 9. If
El Segundo were to contract with the Authority, the Police Department would continue
to operate on both of our current channels while the Fire Department would receive
initial dispatches on the same channel as Manhattan and Hermosa Beach. Fireground
operations would be handled on yet another tactical channel. El Segundo is currently in
the process of acquiring an additional frequency as a tactical channel and SBRPCA is
working with El Segundo to allow regular operation on one of their tactical channels. In
addition, upon contracting with SBRPCA, El Segundo Police and Fire would have the
ability to use any of five other tactical channels for special events (i.e. DUI check point,
CDL checkpoint, 4th of July event, any tactical situation, etc.). Under SBRPCA's
proposal, any frequencies El Segundo brings to the Authority would remain the property
of the City of El Segundo and would be operated by SBRPCA under an MOU
arrangement that would not affect El Segundo's license to the frequency (ies).
15
u71
Currently SBRPCA has seven fully functional radio sites.
1. City of Hawthorne - on SBRPCA HQ building - transmitting and receiving site
2. 1700'/2 Punta Place, Palos Verdes Estates - transmitting and receiving site
3. Beach Cities Health District building, Redondo Beach - transmitting and receiving
site
4. Gardena Police Department -transmitting and receiving site
5. Manhattan Beach Water Tower - transmitting and receiving site
6. 3500 Grandview, Manhattan Beach - receiving site only
7. Manhattan Beach Pier - receiving site only
ESPSCC has four fully functional radio sites
1. El Segundo Police Department - transmitting site
2. Pacific Corporate Towers - transmitting site
3. 2401 E. El Segundo - receiver site
4. West side of Chevron refinery - receiver site
SBRPCA has approached Chevron about adding a site on the west side of Chevron
property and has begun planning to install a site on or near the Pacific Corporate Tower
site. In addition, the Punta Place site has been completely refitted with a new tower,
antennas, transmitters, and transmitter control equipment. Initial tests conducted show
that the coverage from Punta Place would be more than adequate to cover El Segundo
should the PCT site fail. Lastly, the site at Manhattan Beach Water Tower also provides
more than adequate radio coverage for El Segundo.
If El Segundo contracted with the Authority then an option would be for SBRPCA to take
over the current ESPSCC sites at Chevron, PCT, ESPD, and 2401 E. El Segundo.
SBRPCA has offered to maintain all of our current sites at a cost of $15,000 per year. If
it was later determined that these sites would improve the overall capabilities of the
Authority then they would take complete control of these sites and the yearly
assessment would be eliminated.
COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEM
(RMS)
ESPSCC
The ESPSCC currently operates on the West Covina Service Group (WCSG)
CAD /RMS. El Segundo has been with the WCSG since 1996. The WCSG provides
CAD, RMS software, and Mobile Digital Computer (MDC) solutions. Software is written
and maintained in house by WCSG Software Developers. The majority of clients are
"hosted ", meaning all necessary hardware and software is housed and maintained by
WCSG staff at the West Covina Police Department.
The West Covina Police Department started developing Records Management,
Computer -Aided Dispatch, and networking systems approximately 20 years ago. The
WCSG developed after the West Covina Police Department and other agencies broke
16
072
away from other software companies offering Police, Fire, and /or Computer -Aided
Dispatch Systems. The WCSG is a division of the West Covina Police Department.
The City of West Covina established the WCSG as an Enterprise Fund in 1995. WCSG
client revenue is paid directly into the Enterprise Fund. WCSG operates on its own
separate budget with all operating costs paid out of the Enterprise Fund.
The nearest police agencies that are clients of WCSG are Cypress PD, Maywood PD,
Seal Beach PD, San Marino PD, Pasadena PD, and Alhambra PD among others.
The current budgeted fees paid to WCSG are as follows (included are the account
numbers):
RMS Fees to West Covina Service Group - 3101 - 6278 *: $28,000
*Note: this account is located in the Police Department budget
CAD Fees to West Covina Service Group - 3107 - 6278 * *: $41,000
* *Note: this account is located in the Communications Center budget
Total: $69,000
These fees would be eliminated if El Segundo contracted with SBRPCA.
SBRPCA
The SBRPCA currently operates on the Tiburon CAD system while the Hawthorne
Police Department is the host for the Tiburon RMS (similar to WCSG). Tiburon is
considered one of the premier CAD /RMS suppliers and has provided dispatch, mobility,
records management, and corrections management for federal, regional, and
metropolitan law enforcement, fire & rescue, and corrections agencies for nearly 30
years.
The Tiburon RMS system is operated by the City of Hawthorne and is used by the four
agencies using the Authority's dispatch services. Additionally, the Inglewood Police
Department and El Camino College Police Department contract with Tiburon RMS
through the Hawthorne Police Department.
REDUNDANCY / BACK -UP PUBLIC SAFETY ANSWERING POINT (PSAP)
For the purpose of describing redundancy in public- safety dispatch systems there are
two main components. On one side is the issue of call answering, and the other has to
do with notifying and coordinating the field units. In most cases these redundancies and
the procedures involved are meant to address a catastrophic failure of a facility — either
the dispatch center, or the primary transmitter site.
The "alternate PSAP" concept which is managed by the telephone companies, and for
El Segundo involves an arrangement with Culver City, is meant to address redundancy
in call answering. Under this arrangement the E911 and designated business lines can
be quickly transferred to, and answered by, the alternate agency. SBRPCA has a
17
073
similar arrangement with Torrance and tests the failover capability every month.
Torrance has the capability to instantly begin receiving 911 calls from SBRPCA.
Alternate PSAPs are generally selected, and operating procedures are based on
several factors including an expectation that sufficient staffing exists at the remote
location to handle the increased call load, at least on a temporary basis. In the case of
both El Segundo and SBRPCA, if calls are transferred to the alternate PSAP the
alternate agency would not have access to the local CAD system. Therefore when a
911 call is received by Culver City they would obtain information from the caller and call
the location where the El Segundo dispatchers have been relocated (if they have been
relocated). The dispatchers would then operate on "manual mode" and track status of
calls and field units via a paper system and a radio.
Radio communication redundancy is accomplished in El Segundo with the installation of
repeaters and base stations located at Pacific Corporate Towers as a primary site, and
at the El Segundo Police Station for backup. In the event that the PCT site may become
disabled, the local repeaters at ESPD can be switched into service. All El Segundo
Police and Fire units would experience significantly reduced radio coverage reliability,
particularly along the beach, in the southeast areas of the city, and in all areas
immediately adjacent to El Segundo.
The radio system operated by SBRPCA is comprised of 5 transmitting sites: Punta
Place, South Bay Hospital, SBRPCA, Gardena City Hall, and Manhattan Beach Water
Tower. As would be expected, the radio coverage from these respective locations do
not completely overlap one another, however there is sufficient overlap that the loss of
any one, or even two of these locations would not cause a total loss of communication
for even one of the member agencies. It is. important to note that in the case of both El
Segundo and the SBRPCA member agencies, the ability for field units to communicate
is not dependent upon a working dispatch center. A field supervisor or mobile command
post has access to the radio system and can coordinate field activities.
Within the dispatch center other levels of redundancy are often handled by policy and
procedure. For example, even though SBRPCA's CAD system operates on a fully
redundant platform, should it fail the operators are trained to manually track unit status
and to create paper "run cards" until the system is restored.
Maintaining dispatch consoles at ESPSCC could not be true redundancy because it
would not be staffed with personnel. Joining SBRPCA and keeping a portion of the
existing dispatch center would only create a local backup system and there would still
be a gap between services because the center could not be staffed. True redundancy
could only occur with a fully staffed communications center as the alternate PSAP.
18
�'7 4
COST ANALYSIS
Vehicle Build -outs
If El Segundo contracted with SBRPCA the contract includes the build out of police
department, fire department, and public works vehicles. Following is a breakdown of
costs associated with build outs.
The police department obtains a new patrol division fleet every three years. In the
2008/2009 Fiscal Year the police department replaced 10 black/white patrol vehicles.
The labor cost to build out each vehicle was $1,450. Total cost to build out 10 vehicles
was $14,500. The current fleet along with two K -9 vehicles and the Sergeant's vehicle
is scheduled to be replaced in 2011/2012 Fiscal Year. Using the same labor costs from
the 2008/2009 Fiscal Year, the total build out cost for the patrol division fleet would be
$18,850 in 2011. Contracting with SBRPCA would eliminate this cost in the 2011/2012
Fiscal Year.
In addition to patrol vehicles the police department regularly replaces detective and
administrative vehicles. These vehicles are due for replacement at different intervals
therefore the cost savings would be realized in different fiscal years.
Date of replacement
Vehicle
Labor cost for build out
October 2006
2007 Ford 500 #4402
$231.92
October 2006
2007 Ford 500 #4403
$398.89
October 2006
2007 Ford 500 #4404
$219.32
January 2007
2007 Ford Crown Victoria #4405
$138.21
May 2007
2007 Chevrolet Impala #4406
$370.73
May 2007
2007 Chevrolet Impala #4407
$566.04
March 2007
2007 Chevrolet Impala #4408
$272.50
December 2006
2007 Pontiac Grand Prix #4409
$286.93
December 2006
2007 Pontiac Grand Prix #4410
$289.32
January 2007
2007 Dodge Durango #4412
$332.72
January 2007
2007 Dodge Caravan #4413
$204.08
June 2009
2009 Nissan Altima #4415
$860.92
June 2009
2009 Nissan Altima #4416
$332.50
June 2009
2009 Ford Explorer #4417
$870.56
July 2009
2009 Ford Explorer #4418
$805.79
October 2009
2009 Ford Explorer #4419
$1,125.77
May 2008
10 patrol vehicles @ $1,450
$14,500
2008/2009 Fiscal Year
Animal Control truck was due for
replacement
$1,450
2010/2011 Fiscal Year
2 K -9 vehicles and Sgt.
Vehicle @ $1,450
$4,350
Total build out costs from 2006 to 2010:
$27,606.20
Average savings per year for PD build outs:
$5,521
IN
Fire department vehicles (staff vehicles, fire prevention vehicles, and suppression
vehicles) are replaced at different intervals than the police department. Suppression
vehicles are replaced every 10 -15 years due to the high cost of each vehicle.
Suppression vehicles typically are ordered with all emergency equipment installed. The
only additional installation needed would be for a MDC and radio equipment. In addition
to suppression vehicles, the fire department has eight staff /fire prevention vehicles.
Based on previous build -out costs for police department vehicles the average build out
cost for the eight staff /fire prevention vehicle is $450 per vehicle (8 x $450 = $3,600)
Public Works vehicles are also replaced at different intervals than the police
department. A build out for a Public Works vehicle entails very little work consisting of a
light bar and a simple radio installation. Equipment Maintenance Supervisor Gary
Mullins stated that sometimes it is easier to complete the work on Public Works vehicles
themselves because it requires such little time.
ESPSCC
The proposed budget for the ESPSCC in fiscal year 2009/2010 is $2,337,050 (see
attachment "A "). This includes a charge of $300,600 for the Equipment Replacement
fund.
This budget also includes reoccurring annual costs associated with maintaining radio
equipment (Motorola contract); antenna site leasing (Pacific Corporate Towers and high
sites located at Saddle Peak, Sierra Mountain, and Table Mountain); AT &T modem
airtime service for PD and FD; T1 lines to radio sites; and CAD fees to West Covina
Service Group. The costs for these recurring annual costs (which are located in the
communications center budget) are $164,400, see attachment "B ".
Additional reoccurring annual costs of $68,221 are located in the police department
budget for PIPS maintenance, Data 911 MDC maintenance, RMS fees to WCSG,
average yearly cost for testing and background checks of dispatch applicants, average
yearly cost for build out of PD vehicles, and annual mandatory dispatch training, see
attachment "B ".
In fiscal year 2009/2010 the additional charge of $300,600 was added into the
equipment replacement account of the communications center budget for the
replacement of equipment in the center (voice logger, upgrade of radio workstations,
and replacement of UPS back -up batteries), see attachment "A ". The 2009/2010
projected operational cost for the ESPSCC would be $2,444,771.
If El Segundo would contract with the Authority, the transition would last approximately
6 months from the time the contracts would be approved and signed. A transition would
not occur until at least the 4th quarter of the current fiscal year.
In order to accurately compare costs, the full fiscal year of 2010/2011 was used as the
first year and the fiscal year 2011/2012 was used as the second year. Three additional
years of projected costs for the Communications Center were also used to show cost
savings for a five -year period, see Attachment "C."
all
076
The projected operational cost for the Communication Center in fiscal year 2010/2011 is
estimated at $2,690,866, this includes the equipment replacement charge of $334,000.
The projected operational cost for fiscal year 201112012 is estimated at $2,471,689.
Both of these budgets also contain the same recurring annual costs of $164,400,
$68,221, and $90,000 for the addition of a full -time dispatcher to fully staff the center,
see attachment "B."
In fiscal year 2011/2012 the ESPSCC would need to update the VESTA 911 system.
The cost for this system ranges from $175,000 for a low -end system to $200,000 for a
high -end system. The state reimburses El Segundo for approximately $100,000 of this
cost. The cost for the high -end system was used with the total cost after state
reimbursement being $100,000. This system would be purchased with equipment
replacement funds.
ESPSCC ANNUAL COSTS
FY 2009/2010
FY 2010/2011
FY 2011 /2012
$2,444,771
$2,690,866
$2,471,689
SBRPCA
The initial proposal from SBRPCA is $1,150,000 for the first year. The cost includes an
El Segundo only dispatcher 24/7, labor costs for vehicle build out/conversions,
maintenance of unit camera system, maintenance of existing radio equipment/sites, and
frequency loading. In addition, SBRPCA would charge a $15,000 per year assessment
to maintain all our current infrastructure (i.e. Quantar repeaters, receivers, and base
stations). This cost might eventually be eliminated if their infrastructure is able to
provide similar or increased radio coverage.
Build outs /conversions are for all PD, FD, and Public Works vehicles, excluding
specialty command vehicles. A build out is typically the installation or transfer of
emergency lighting equipment, electronic equipment, computer equipment, radio
equipment, and audio /video equipment. The budget for police department vehicle build -
outs is not a part of the Communications Center budget.
See previous section for build -out costs of police department, fire department, and
public works vehicles. Contracting with SBRPCA would eliminate future build out costs.
In addition to the proposed fees from SBRPCA, El Segundo would incur approximately
$517,500 in one -time fees associated with the transition. This cost would be amortized
over two years with the first amount ($244,375) being paid in the 4th quarter of fiscal
year 2009/2010. The remaining amount of $273,125 would be paid in the first full year
of the contract, fiscal year 2010/2011. See attachment "C" for details of costs
associated with the transition.
The total first full year operating expense for contracting services from SBRPCA
including the second year transitions costs would be $1,583,225.
21
0 177
There could be additional minimal savings in year one if SBRPCA would take over
antenna site leasing at Pacific Corporate Towers (PCT). If SBRPCA decides this site
would be instrumental in their system then they would offer to take over this site. This
equipment is slated to be replaced in the 2015/2016 fiscal year. Further savings could
be realized if the yearly $15,000 assessment is eliminated due to the elimination of all
our current radio infrastructure. This infrastructure can only be eliminated if SBRPCA
can provide the same or improved radio coverage with their infrastructure.
In year two the proposal from SBRPCA of $1,150,000 has a potential of a maximum 5%
increase ($57,500) based on the Consumer Price Index (CPI). In addition to
reoccurring annual costs of $160,100, the total year -two (FY 2011/2012) operating
expense (including RMS /CAD maintenance fees) for services from SBRPCA would be
no more than $1,367,600, see attachment "C ".
SBRPCA ANNUAL COSTS
FY 2010/2011 FY 2011/2012
$1,583,225 $1,367,600
COST SAVINGS
The potential financial savings for El Segundo could be:
• Fiscal Year 2010/2011 — $1,107,641 (ESPSCC Cost — SBRPCA Cost)
$2.175.562 (Equipment Replacement Funds)
$3.283,203
• Fiscal Year 2011/2012 — $1,104,089 (ESPSCC Cost — SBRPCA Cost)
Conclusions
• Management, budget and organizational reasons initially given for leaving SBRPCA
have been recognized and addressed very effectively by SBRPCA management.
• History of performance and metrics for both agencies (ESPSCC and SBRPCA) is
well within industry accepted standards.
• There is an increasing demand for seamless interoperability and communication
between agencies and jurisdictions — utilization of joint dispatch and shared facilities
is in full accordance with the DHS /SAFECOM model.
• Direct cost savings can be recognized during the first year.
• Reduces indirect costs for supervisory and HR staff.
• Better linkage with surrounding agencies for mutual -aid and support.
• Better representation and linkage with related initiatives including LA -RICS, CPRA,
CALSIEC, etc.
22
W
Recommendations
Based on this analysis of the ESPSCC and the SBRCA, I believe that significant
benefits can be realized by contracting dispatching services with SBRPCA. These
benefits include:
• Maximizes the ability to obtain the most cost effective communications /dispatching
services.
• Maintain the highest level of communications /dispatching interoperability and mutual
aid coordination with bordering agencies.
• Maximizes the ability to promote regional public safety cooperation with all South
Bay agencies.
• Introduces and maintains up -to -date public safety technology and minimizes time
required to introduce this technology. This is possible because of SBRPCA's
available technical support staff.
• Ability to maintain our high public safety services through response times.
• Increased ability to work criminal cases due to six other South Bay police agencies
being on the same Records Management System.
• Ability to obtain a comprehensive package of services for one yearly cost.
• Increased dispatch resources with eleven to twelve on -duty personnel at one -time
and total autonomy with seventeen operational dispatch consoles.
It is my recommendation that the City of El Segundo proceed with negotiations to
contract dispatch services to SBRPCA.
23
079
ATTACHMENT A
CITY OF EL SEGUNDO PUBLIC SAFETY
ADOPTED OPERATING BUDGET
CLASSIFICATION
POLICE LIEUTENANT
SUPERVISING DISPATCHER
DISPATCHER II
CLASSIFICATION
COMMUNICATION CENTER
SALARIES
6203
4101
Salaries Full -Time
4102
Salaries Part-time
4103
Overtime
4105
Holiday Pay
4112
Compensated Sick Time
Professional /Technical
TOTAL SALARIES
TOTAL EMPLOYEE BENEFITS
SUPPLIES
5204 Operating Supplies
5206 Computer Supplies
TOTAL SUPPLIES
SERVICE CHARGES
6203
Copy Machine Charges
6206
Contractual Services
6207
Equipment Replacement Charges
6208
Dues & Subscriptions
6213
Meetings & Travel
6214
Professional /Technical
6215
Repair & Maintenance
6216
Rental Charges
6223
Training & Education
6254
Telephone
6278
Computer Charges
4,000
TOTAL SERVICE CHARGES
COMMUNICATION CENTER
POSITION INFORMATION
FULL -TIME PART -TIME (FTE)
1.0
4.0
9.0
PROJECTED
ACTUAL ACTUAL ADOPTED YEAREND
FY 2006 -2007 FY 2007 -2008 FY 2008 -2009 1 FY 2008 -2009
PROPOSED
FY 2009 -201(
749,469
856,350
974,249
902,250
1,034,100
24,605
17,770
0
15,770
0
97,581
50,622
33,300
154,040
135,800
30,775
36,263
45,700
35,000
41,300
3,346
4,901
2,500
4,000
7,400
905,776
965,906
1,055,749
1,111,060
1,218,600
270,408
479,729
438,700
463,984
544,100
2,801
5,508
7,550
6,890
7,550
1528
0
1,850
925
1,850
4,629
5,508
9,400
7,815
9,400
1,586
720
1,850
925
0
71,140
78,475
102,050
102,050
108,400
0
0
0
0
300,600
282
235
300
300
300
5,655
3,349
7,550
7,550
7,550
3,762
1,950
55,750
67,800
58,650
1,256
0
2,350
2,350
2,350
0
0
4,200
2,100
4,200
437
869
11,700
11,700
1,500
5,470
4,329
10,050
7,119
5,800
61,935
54,975
75,600
72,700
75,600
151,523
144,902
271,400
274,594
564,950
11332,336
11596,045
1,775249
1,857,453
2,337,050
u 8 0
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�..► 8 3
S,GRPCA South Bay Regional Public Communications Authority
4440 West Broadway • Hawthorne, California 90250
December 9, 2009
Chief David Cummings
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Re: Proposal for Communications Services for
El Segundo Police and Fire Departments
Dear Chief Cummings:
6E�t`
� FIRE
091140
0•� POLICE 0+
�vNICA'��
This preliminary proposal for communications services to the City of El
Segundo's Police and Fire Departments touches on various aspects of the South
Bay Regional Public Communications Authority's services as discussed over the
past year in various meetings with you and other El Segundo representatives.
TERMS OF AGREEMENT
Initial Term of the Agreement
The initial term of the agreement shall be for a period of five years,
commencing on a mutually agreed to date.
2. Frequency Sharing
The City of El Segundo shall retain all license registrations for their current
frequencies and shall provide a letter of authorization allowing the
Authority to dispatch El Segundo Police and Fire on those frequencies. If
El Segundo decides to depart the Authority, any and all rights to those
frequencies shall be retained by El Segundo and forfeited in total by the
Authority. All of the Authority's frequencies shall be made available to El
Segundo Police and Fire Departments for various operational needs. If
the City or the Authority decides to terminate this agreement, all of the
Authority's frequencies shall remain with the Authority.
Phone (310) 973.1802 www.rcc 91 I .org Fax (310) 978.0892
c ±84t
Chief David Cummings
December 9, 2009
Page 2
3. Dispatch Services
The Authority shall provide emergency communications services to the
City of El Segundo's Police and Fire Departments on a 24 hour, 7 days
per week basis. El Segundo Police Department shall have its own
dispatch console and El Segundo Fire Department shall be dispatched by
the Authority's multi - agency fire dispatch.
4. Consolidation of Personnel
The Authority shall provide full -time positions to all current El Segundo
Communications Operators and Supervisors. All El Segundo employees
to be consolidated into the Authority shall be required to receive a medical
examination. Any prior medical or claim issues pertaining to current El
Segundo employees shall remain the responsibility of El Segundo. The
Authority shall provide seniority benefits to ten current El Segundo
Communications Operators. Any additional El Segundo employees shall
have a seniority start date dependent on the consolidation agreement.
However, when one of the original ten El Segundo employees retires or
departs the Authority, the remaining consolidated employees shall re -gain
the seniority they had with El Segundo and it shall be added to their tenure
with the Authority. If their compensation rate is higher than that provided
by the Authority for like tenure, all El Segundo employees consolidated
into the Authority shall receive the compensation rate they received at El
Segundo at the time of consolidation. If the Authority's compensation rate
is higher than the rate received in El Segundo, the consolidated
employees will receive the higher rate in accordance with their tenure. All
other benefits currently in the memorandum of understanding between the
Authority and California Teamsters Local 911 shall apply to the
consolidated employees.
5. Equipment Installation Maintenance and Repairs
a. The Authority shall provide installation and maintenance of lights,
sirens and any Authority - installed Code 3 equipment, including MDCs,
mobile radios, portable radios, etc. Additional clarification shall be
provided in the formal document.
U83
Chief David Cummings
December 9, 2009
Page 3
b. Repairs of MDCs, mobile radios and portable radios shall be provided
by outside agencies as a direct cost reimbursement by El Segundo.
6. Redundant Communications Centers
The City of El Segundo's communications center shall become a
redundant communications center with the main communications center at
the Authority. Both centers shall be able to function at any time utilizing
identical software and hardware at the respective locations (two possible
options to be used here for El Segundo's site, one at a high cost and one
at a low cost).
7. Consideration for the Services Provided by the Authority to
the City of El Sesaundo
There shall be an annual fee of $1,150,000 for the first year of service
which can be increased or decreased annually based on the consumer
price index (CPI) used for the Counties of Los Angeles, Orange and
Riverside. In no event shall any increase or decrease exceed 5 %. (Need
to discuss the potential increase of the first year depending on when El
Segundo decides to join the Authority.)
This proposal is the preliminary proposal to the City of El Segundo. A more
complete and concise agreement must be developed based on these basic
provisions.
Sinc ,
Ralp ailloux
Executive Director
REM:ww
EL SEGUNDO CITY COUNCIL MEETING DATE: January 19, 2010
AGENDA STATEMENT AGENDA HEADING: Mayor Pro Tem Busch
AGENDA DESCRIPTION:
Consideration and possible action to declare Rescue Ambulance 33 (Unit #3304) to be a surplus
vehicle. Additionally, authorize the surplused Rescue Ambulance 33 to be donated to the Red
Cross in Guaymas, Mexico, which is the Sister City of El Segundo. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize Rescue Ambulance 33 to be declared a surplus vehicle;
2. Authorize the surplused Rescue Ambulance 33 to be donated to the Red Cross in Guaymas,
Mexico;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: None
Additional Appropriation: None
Account Number(s): n/a
ORIGINATED BY: Eric Busch, Mayor Pro Tem
REVIEWED BY:
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
The El Segundo Fire Department recently placed into service a new rescue ambulance. The Fire
Department has historically maintained two rescue ambulances in front line service and one
additional rescue ambulance is kept in reserve to be used when a front line rescue ambulance is
out of service for maintenance or when the Fire Department elects to staff an additional
ambulance for special events or large incidents. With the recent acquisition of the new rescue
ambulance there are now four rescue ambulances assigned to the Fire Department. The
Department recommends surplusing the oldest rescue ambulance in our fleet which is Rescue
Ambulance 33 (Unit 93304). The ambulance is a 1996 Freightliner FL60 which has reached the
end of its intended service life of fifteen years. Additionally, the ambulance has been used in
reserve status only over the last three years but has experienced a number of mechanical issues in
recent years making it a vehicle that is not reliable for consistent use as an emergency response
vehicle. The Fire Department does not see an operational need to maintain another rescue
ambulance in the fleet and this particular ambulance is not in an operating condition that would
make it desirable for other professional fire departments to use or purchase. The Red Cross in
Guaymas, Mexico has indicated that they are in need of additional ambulances to serve the City
of Guaymas. The total value of this rescue ambulance is estimated to be $30,000.
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EM