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2010 AUG 17 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 17, 2010 — 5:00 P.M. Next Resolution # 4674 Next Ordinance # 1447 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. �l 1 SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -1- matter 1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. APPOINTMENT AND PERFORMANCE EVALUATION OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1- matters 1. Represented Group: Police Support Services Employees Association (PSSEA), City Employees Association (CEA), Firefighters Association (FFA), Police Managers Association (PMA), Police Officers Association (POA), Supervisory and Professional Employees (S &P) Negotiators: Jack Wayt and Bob Hyland CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -2- matters 1. City Property: 2161 El Segundo Boulevard, El Segundo (Fire Station No. 2) City Negotiators: City Manager, Assistant City Manager Negotiating Party: Wiseburn School District or Brian Sweeny Under Negotiation: Price and Terms (potential lease or sale) 2. City Property: APN #4155 - 614 -900 (Storm Water Detention Basin) City Negotiators: City Manager Negotiating Party: El Segundo Unified School District Under Negotiation: Price and Terms (potential lease or sale) 2 UU_' AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 17, 2010 - 7:00 P.M. Next Resolution # 4674 Next Ordinance # 1447 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Father Alexei Smith, St. Andrews Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Don Brann UUJ 3 PRESENTATIONS ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to conduct a public hearing regarding the proposed revisions made to the Police Services Fee Schedule. (Fiscal impact: None) Recommendation — (1) Recommendation to the City Council to conduct a public hearing and adopt a resolution establishing a revised fee schedule related to police services; (2) Alternatively discuss and take other action related to this item. C. UNFINISHED BUSINESS 2. Continuation of Council's consideration to transition the El Segundo Fire Department's ( "ESFD ") services to the Consolidated Fire Protection District of Los Angeles County (aka the Los Angeles County Fire Department), including possible action to direct staff to proceed with negotiations with the Los Angeles County Fire Department for annexation of the El Segundo Fire Department to the Fire District pursuant to the Los Angeles County Board of Supervisors authorization of the attached Feasibility Study. Additionally, the Council will consider possible action to direct staff to undertake further analysis of potential impacts including, without limitation, an analysis pursuant to Elections Code § 9212 regarding an initiative petition currently being circulated that would require, if adopted, that ESFD's services be performed by the County. Recommendation — (1) Consideration and possible action to direct staff to proceed with negotiations with the Los Angeles County Fire Department for annexation of the El Segundo Fire Department to the Fire District pursuant to the Los Angeles County Board of Supervisors authorization of the attached Feasibility Study; (2) Consideration and possible action to direct staff to 4 L'Ui undertake further analysis of the impacts of transitioning ESFD to the County including, without limitation, an analysis under Elections Code § 9212 regarding the initiative petition currently being circulated that would require, if adopted, that ESFD be transitioned to the County; (3) Alternatively, take other related action as directed by Council. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2578445 to 2578647 on Register No. 21 in the total amount of $1,003,769.44 and Wire Transfers from 7/23110 through 8/05/10 in the total amount of $2,470,874.79. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Regular City Council Meeting Minutes of August 3, 2010. Recommendation — Approval. 5. Consideration and possible action to approve a five -year bulk rate agreement between the City and Time Warner for cable television services to the residents of Park Vista (Fiscal Impact: None Recommendation — (1) Authorize the City Manager to execute a five -year bulk rate agreement between the City and Time Warner; (2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action regarding authorizing the recording of the Notice of Completion and authorizing the City Manager to accept completion of work for 26 homes related to the City's Residential Sound Insulation Program's Group 38 (Project No. RSI 09 -19). (Final Contract Amount: $746,207.09) Recommendation — (1) Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of Completion in the County Recorder's Office; (2) Authorize the City Manager, or designee, to close out Project No. RSI 09 -19; (3) Alternatively, discuss and take other action related to this item. 5 U0 7. Consideration and possible action to adopt Ordinance No. 1446 approving Environmental Assessment EA No. 863 and Zone Text Amendment ZTA 10- 03 to amend the C -4 (Commercial Center) Zone to allow: 1) medical and dental offices, not to exceed 5,000 square feet as permitted uses, and 2) automobile sales and service centers, not to exceed 70,000 square feet as a conditionally permitted use; and adopting Development Agreement No. 10- 01 (Fourth Amendment to Development Agreement No.03 -01 with Rosecrans - Sepulveda Partners, 2, LLC and PES Partners, LLC for the Plaza El Segundo development project located at 710 -860 South Sepulveda Boulevard, 700 -740 Allied Way, and 2003 -2015 East Park Place to allow the following uses: 1) a certified Farmer's Market to operate one day per week from 8 a.m. to 3 p.m.; 2) Medical and Dental Offices, not to exceed a total of 5,000 square feet of floor area; 3) an Automobile Sales and Service Center, not to exceed 70,000 sq. ft.; and to allow the entire Plaza El Segundo Development (Phase 1) to be considered as a single parcel for the purpose of meeting the El Segundo Municipal Code minimum parking requirements and to eliminate the requirement for individual parcels to have parking covenants recorded to transfer parking between parcels within the Phase 1 Development Applicant: PES Partners, LLC (Fiscal Impact: None). Recommendation — (1) Waive second reading and adopt Ordinance No. 1446 for Environmental Assessment EA 863, Zone Text Amendment ZTA 10 -03, and Development Agreement Amendment DA 10 -01; (2) Alternatively, discuss and take other possible action related to this item. 8. Consideration and possible action regarding a request for Community Challenge Grand funds from the Department of Housing and Urban Development for the purpose of updating the General Plan and Zoning Regulations. (Fiscal Impact: Grant award of $640,000 with $160,000 commitment of City matching funds Recommendation — (1) Authorize the submittal of the grant application and the commitment of $160,000 in matching funds and in -kind staff time; (2) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible action regarding a request for Transportation Investment Generating Economic Recovery (TIGER II) grant funds for (1) infrastructure improvements to El Segundo Blvd. between Whiting St. and Aviation Blvd. and (2) extension of Park Place between Nash Street and Sepulveda Blvd (Fiscal impact: $550,000 in grant monies as match Recommendation — (1) Authorize the submittal of a TIGER II grant application for infrastructure improvements to El Segundo Blvd. between Whiting and Aviation Blvd.; (2) Authorize the submittal of a TIGER II grant application for the extension of Park Place between Nash St. and Sepulveda Blvd.; (3) Alternatively, discuss and take other possible action related to this item. 6 1.0 CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 10. Consideration and possible action regarding the presentation of fiscal year 2009 -2010 third quarter Financial Review and presentation of the fiscal year 2010-2011 Preliminary Budget (Fiscal Impact: None Recommendation — (1) Receive and file FY 2009 -2010 Third Quarter Financial staff report; (2) Receive and file FY 2010 -2011 Preliminary Budget; (3) Publish announcements of the key budget dates: (a) Public Hearing September 7, 2010, 7:00 p.m. and (b) Continued Public Hearing and Adoption September 21, 2010, 7:00 p.m.; (4) Alternatively discuss and take other action related to this item. 11. Consideration and possible action regarding the sale of City property located at 2161 E. El Segundo Boulevard (former Fire Station Number 2) and a determination that the sale of the property is categorically exempt from the California Environmental Quality Act based on Environmental Assessment No 860 (Fiscal Impact: revenue of not less than $1,575,000 Recommendation — (1) Authorize the City Manager to enter into a purchase agreement for the property (2) Alternatively, discuss and take other possible action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fuentes — UU1 Council Member Brann - Council Member Jacobson - Mayor Pro Tern Fisher - Mayor Busch - PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS - CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: ( / f iL0/ d TIME: NAME: EL SEGUNDO CITY COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2010 AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to conduct a public hearing regarding the proposed revisions made to the Police Services Fee Schedule. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Recommendation to the City Council to conduct a public hearing and adopt a resolution establishing a revised fee schedule related to police services. 2. Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Proposed Police Services Fee Schedule as Exhibit "A" to the proposed Fee Comparison Report and Exhibit "B" Police Department Cost of Services Study report. FISCAL IMPACT: None Amount Budgeted: $ Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Brian Evanski, Lieutenant REVIEWED BY: Mitch Tavera, Chief of Poli APPROVED BY: Jack Wayt, City Manager I BACKGROUND AND DISCUSSION: The Police Department charges fees for certain services provided to the public. Police staff is recommending changes to the Police Services Fee Schedule adopted on the 16`h of December, 2003 under Resolution No. 4352. These recommendations have been developed pursuant to applicable Government Code Sections 66016- 66018.5, and the City's fee recovery policy. This proposal is recommending an increase of the existing police services fees. Other fees, except as noted will remain the same. If adopted, it is estimated that the restated fee schedule would generate an additional $69,800.00 in cost recovery annually. The basis of the study was to establish fees at a level not more than that necessary to recover reasonable costs incurred for the services. These fees are based on the salary and benefits costs for each job classification involved, plus maintenance and operating supplies cost. The proposal also includes a reduction in fees specific to bicycle registration, police alarm permit and massage therapist permit. Police staff believes these fees will encourage Municipal Code compliance and to help recover the actual costs of the application process. These fees are described on the exhibit "A" and "B" attachments to the resolution. 009 RESOLUTION NO. A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR THE EL SEGUNDO POLICE DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. The City Council may establish fees for services under various provisions of California Law including, without limitation, Business & Professions Code § 16000; Government Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.5, 65943, 66013, 66014, 66451.2; and Health & Safety Code §§ 510, 17951, 17980.1, 19852. B. Pursuant to Government Code § 66016, the City made data available regarding the cost, or estimated cost, of providing services for various fees ten (10) days before the public hearing held on August 17, 2010. C. On August 17, 2010, the city Council heard public testimony and considered evidence in a public hearing held and noticed in accordance with Government Code § 66016. D. At the recommendation of the City's Departments and the City Manager, the City Council believes that it is in the public interest to establish the recommended fees to recover the costs of public services. SECTION 2: The fees attached as Exhibit "A" and Exhibit "B" incorporated into this Resolution as if fully set forth, are approved and adopted. SECTION 3: Unless otherwise revised, the fees established by this Resolution will be automatically adjusted on an annual basis at the beginning of each fiscal year based on the average percentage change over the previous calendar year to the City's costs for administering the services set forth in Exhibit "A" and "B." The first fee adjustment cannot be made before a minimum of ten (10) months after the effective date of this Resolution. SECTION 4: This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. Tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service 0 0, Page 1 of 3 areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Tit. 14, § 15273. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this 17TH day of August, 2010 tric Busch, Mayor Page 2 of 3 L) l i STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 17th day of August, 2010, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: Karl H. Berger Assistant City Attorney Page 3 of 3 NOTICE OF CITY COUNCIL PUBLIC HEARING For the purpose of considering proposed revisions made to the Police Services Fee Schedule Date: August 17, 2010 Time: 7:00 P.M. Place: City Council Chambers 350 Main Street El Segundo, CA TAKE NOTICE that the El Segundo City Council will hold a public hearing on Tuesday, August 17, 2010, commencing at 7:00 p.m., or as soon thereafter as possible, in the El Segundo Council Chambers, 350 Main Street. The public hearing will allow testimony regarding the following: Proposed revisions made to the Police Services Fee Schedule. The purpose of this hearing is to hear testimony of all interested parties for the purpose of considering revisions made to the Police Services Fee Schedule. At any time, not later than the aforesaid hour set for the hearing, any person or organization may file a written statement with the City Clerk of the City, of his or her opinions with respect to the schedule of fees and charges for Police services. Any person or organization desiring to be heard will be given an opportunity to do so. If you have questions regarding this hearing, the Schedule of fees and Charges for Police Services, or any other matter, you may call the City offices at (310) 524 -2300. Note that any appeal of a decision made following a public hearing may be limited to the issues raised by evidence submitted before or during that public hearing. A copy of the City of El Segundo Police Services Fee Schedule will be available for public review in the Office of the City Clerk of El Segundo located in City Hall at 350 Main Street, El Segundo, California, ten days prior to the hearing. t ;�1 EXHIBIT "A" FEE COMPARISON REPORT CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -001 TITLE: FIREARMS DEALER PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $645 per application REF #: PO -002 TITLE: FORTUNETELLER PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $465 per application REF #: PO -003 TITLE: SECONDHAND DEALER PERMIT CURRENT FEE RECOMMENDED FEE None $115 per application REF #: PO -003A TITLE: PAWNSHOP PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $645 per application REF #: PO -004 TITLE: BINGO PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $350 per application REF #: PO -006 TITLE: POLICE MASSAGE ESTABLISHMENT PRMT CURRENT FEE RECOMMENDED FEE $500 per application plus $120 annual inspection $465 per application 1 July 21, 2010 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -007 TITLE: MASSAGE THERAPIST PERMIT CURRENT FEE RECOMMENDED FEE $150 per application ($50 County testing fee paid to the County) $90 per application plus County testing fee REF #: PO -008 TITLE: AUCTION HOUSE PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $465 per application REF #: PO -009 TITLE: POOL ROOM PERMIT CURRENT FEE RECOMMENDED FEE $256 per application $465 per application REF #: PO -011 TITLE: TAXI VEHICLE PERMIT CURRENT FEE RECOMMENDED FEE $35 per vehicle per year $85 per vehicle per year REF #: PO -012 TITLE: TAXI DRIVER PERMIT CURRENT FEE RECOMMENDED FEE $75 per application $130 per application REF #: PO -013 TITLE: MISC. POLICE BUSINESS PERMIT CURRENT FEE RECOMMENDED FEE None $465 per application 2 July 21, 2010 0 Ulo CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -014 TITLE: CONCEALED WEAPONS PERMIT CURRENT FEE RECOMMENDED FEE New - $86 per application Fee is set by State Penal Code Section 12054: Renewal - $28 per renewal New - $100 per application ($20 collected on filing the application and the remaining $80 collected on issuance of the license.) Renewal - $25 per renewal Amended - $10 per application Psychological testing costs are to be added to the above fees up to $150 REF #: PO -015 TITLE: CLEARANCE FORM /LETTER CURRENT FEE RECOMMENDED FEE $10 per application $25 per application REF #: PO -016 TITLE: RECORDS CHECK - LOCAL CURRENT FEE $10 per name RECOMMENDED FEE $20 per name REF #: PO -017 TITLE: CITATION SIGN -OFF SERVICE CURRENT FEE RECOMMENDED FEE $8 per citation $10 per citation REF #: PO -018 TITLE: VEHICLE IMPOUND RELEASE CURRENT FEE RECOMMENDED FEE Standard Release - $35 per vehicle Standard Impound - $55 per vehicle DUI Vehicle Release - $115 per vehicle 30 Day /DUI Impound - $115 per vehicle 3 July 21, 2010 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -019 TITLE: POLICE FALSE ALARM RESPONSE /BILLING CURRENT FEE $100 for each alarm over 3 in a calendar year RECOMMENDED FEE First 3 alarms in a calendar year - No Charge 4th false alarm - $200 5th false alarm - $300 6th and subsequent false alarm - $400 REF #: PO -020 TITLE: POLICE ALARM PERMIT CURRENT FEE RECOMMENDED FEE $25 per permit Violation for non -alarm permit - additional $80 Alarm Permit - No Charge Violation for non -alarm permit - additional $160 REF #: PO -022 TITLE: DUI COLLISION RESPONSE CURRENT FEE RECOMMENDED FEE $95 per hour Charge the fully allocated hourly rate for all responding emergency personnel, not to exceed $12,000 per incident by State law. REF #: PO -023 TITLE: SECOND RESPONSE CALL -BACK CURRENT FEE RECOMMENDED FEE $95 per hour Charge the fully allocated hourly rates for all responding personnel. REF #: PO -024 TITLE: BOOKING SERVICE CURRENT FEE RECOMMENDED FEE None $215 per booking to be collected upon conviction REF #: PO -024A TITLE: DUI ARREST CURRENT FEE RECOMMENDED FEE None $640 per arrest to be collected upon conviction 4 July 21, 2010 O1E CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -025 TITLE: SPECIAL EVENT POLICE SERVICE CURRENT FEE $95 per hour RECOMMENDED FEE Charge the fully allocated hourly rates for all required personnel. REF #: PO -026 TITLE: FINGERPRINTING ON REQUEST CURRENT FEE $10 per application plus any DOJ fees RECOMMENDED FEE $30 per application plus any DOJ fees REF #: PO -027 TITLE: POLICE REPORT /DOCUMENT REPRODUCTION CURRENT FEE RECOMMENDED FEE Arrest Report - $67 Traffic Collision Report - No Charge As this service is covered by the Public Records Act, the City Daily Report - No Charge copy fee is: Other Report - No Charge $0.20 per page REF #: PO -028 TITLE: POLICE PHOTO REPRODUCTION CURRENT FEE RECOMMENDED FEE $5 per copy $30 per request REF #: PO -029 TITLE: POLICE DISPATCH TAPE COPY CURRENT FEE RECOMMENDED FEE None $100 per request REF #: PO -030 TITLE: POLICE AUDIO/VIDEO TAPE COPY CURRENT FEE $5 per copy RECOMMENDED FEE $155 per tape /DVD 5 July 21, 2010 0 19 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2009 -2010 REF #: PO -032 TITLE: BICYCLE LICENSE CURRENT FEE RECOMMENDED FEE New - $4 per license It is suggested that the City discontinue this fee. Renewal - $2 per license The fees are set by the State. REF #: PO -040 TITLE: ANIMAL AT -LARGE PICKUP CURRENT FEE RECOMMENDED FEE 1st offense - $7.50 1st offense - $10 2nd offense - $15 2nd offense - $25 3rd offense - $25 3rd and subsequent offense - $40 REF #: PO -041 TITLE: VICIOUS ANIMAL HEARING CURRENT FEE None RECOMMENDED FEE No Fee is recommended REF #: PO-046 TITLE: ANIMAL TRAP RENTAL CURRENT FEE $75 deposit per trap RECOMMENDED FEE No Change There is no charge for the use of the trap. REF #: PO -047 TITLE: ANIMAL CONTROL SERVICES CURRENT FEE Dog License: Regular - $40 Spayed or Neutered - $20 Seniors - $10 Late Fee - $10 REF #: PO -999 TITLE: CURRENT FEE RECOMMENDED FEE No Change RECOMMENDED FEE 59 July 21, 2010 EXHIBIT "B" POLICE DEPARTMENT COST OF SERVICES STUDY Police Department Cost of Services Study for the City of El Segundo JUNE 2010 Prepared by: Revenue & Cost Specialists, LLC 1519 East Chapman Ave, Suite C Fullerton, CA 92831 www.revenuecost.com (714) 992 -9020 Copyright, 2010 by Revenue & Cost Specialists June 22, 2010 Mr. Mitch Tavera, Chief of Police City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mr. Tavera, This Report fulfills our contract with the City to calculate the Police Department fees for the fiscal year 2009 -2010. It is our hope that this Report will assist City Staff in updating the current fee structure. The Report consists of Service Center Worksheets for each service and their accompanying Cost Detail Sheets. Each Service Center Worksheet has a suggested fee structure to achieve the authorized recovery percentage set by City Ordinance. The City is currently recovering more than $120,000 in fee - related revenue against more than $1 million in fee - related costs, therefore the City is subsidizing fee - related costs by almost $900,000. We wish to thank all City Staff who extended their time for this Report. This Report is a culmination of our joint effort, and City Staff input was invaluable. We look forward to working with the City in the future. Respectfully Submitted, Eric S. Johnson Principal EXECUTIVE SUMMARY By acceptance of Revenue & Cost Specialists' (RCS) proposal, the City of El Segundo decided to subject its Police Department fee -based services to detailed analysis dedicated toward seeking alternate, and more equitable, ways to finance City services provided to the community. Due to the various demands made of the City, it is essential that the City Council and management have complete information upon which to assess fees charged to the public for services provided. The table at the end of this Executive Summary lists each service reviewed in this study. It indicates that the City could realize approximately $69,800 in additional new revenue if the recommendations provide herein are adopted and implemented. Organization of Report. This Executive Summary explains RCS's philosophy concerning fee - based services and cost analysis with a discussion of Costs Generally Defined. The report then lists the Types of Costs included in our analysis, our General Recommendations, and closes with a Conclusion. COSTS GENERALLY DEFINED The basic costs of operating any business are direct labor and employee benefits, direct materials, allied indirect costs, overhead costs, and fixed asset or "depreciation" charges. Determination of "Costs ". After the passage of Proposition 13, the California Taxpayers Association, the California Chamber of Commerce, the National Tax Limitation Committee and the California Association of Realtors put Proposition 4 before the voters. It was adopted by 74.3 % of the voters of California on November 6, 1979, and became effective on July 1, 1980, retroactive to Fiscal Year 1978 -79. This proposition, which became Article XIIIB of the State Constitution, addressed all city revenues and established a limit on the growth of tax revenues. Also, because of Proposition 4, fee services cannot exceed the "costs reasonably borne" by the City in providing the service. If the fee exceeds the cost, the excess fee is defined to be a special tax, which Proposition 13 requires be approved by two - thirds of the voters. As Article XIIIB was written by the above business groups, it is not surprising that they recommended a business - oriented approach to the costs of governmental services. For example: "The phrase 'costs reasonably borne by such entity in providing the regulation, product, or service' is intended to incorporate all appropriations by an entity for reasonable costs appropriate for the continuation of the service over time. This 1 tt • -� v�J City of El Segundo Police Department Fee Study includes ongoing expenses such as operation costs and a reasonable allocation for overhead and administration, but it also includes reasonable allocation for start -up costs and future capacity. Thus, reasonable allocations for capital replacement, expansion of services, and repayment of related bond issuances would be considered `costs reasonably borne'. "' Principle Involved. A basic principle involved in this Report is the recognition of those full business costs as they are as defined by the authors of the Constitutional amendment, NOT just those costs which 1) the City might recognize and decide to budget; or 2) which it might decide to use in some other cost analysis methodology; or 3) that other jurisdictions not so complying might use; or 4) that some accounting or other consulting firm might decide it should use, based on some external, non - California legal requirements. These cost elements have been determined in a businesslike manner per basic business principles, and applied to each and every fee - financed or fee- financeable service provided by the City, modified only slightly to accommodate the published intent and definitions of the authors of Article XIIIB. Thus a logical, legal, and Constitutionally - mandated cost - consciousness can now be applied to City operations. TYPES OF COSTS Salaries and Wages. City government is in fact a service industry, therefore it is natural that salaries make up the largest single element of cost in most services. Employee Fringe Benefits. Since the annual time of an employee has been fully allocated to service centers, fringe benefit costs also must be included. These costs are current operating expenses and are included in the City's Annual Budget. Fringe benefit costs were taken into consideration by salaried personnel employed by the City. Maintenance and Operation Costs. All maintenance and operation costs, including non - personnel expenses such as professional services, insurance, operating supplies, etc., were derived from the ' "Summary of Proposed Implementing Legislation and Drafter's Intent with Regard to Article XIIIB of the California Constitution (Proposition 4, November 6, 1979) "; Spirit of 13, Inc.; 1980; California Chamber of Commerce; page 6. V�� City of El Segundo Police Department Fee Study 2009 -2010 Council- approved budget and allocated via percentages or through actual allocation to each of the service centers identified in a department or division. Overhead Costs. Although overhead is a well established and necessary expense item in business, it is only recently that governments started adopting business techniques. As many believe that government is no different than a good corporation -- the axiom "Buy good management" should prevail in government "corporations." RCS utilizes three types of overhead, which are discussed below in turn. General City Overhead - would be for the general administration of the City, such as the functions for City Council, City Manager, City Clerk, City Attorney, Human Resources, and Finance. Each service is very important to the smooth functioning of the City. But, their primary function is to support other departments and not to provide an end -user service to the public. Departmental and /or Divisional Overhead - is usually allocated to the department head, the departmental secretary or the division managers. Again, the purpose of these services is to insure the smooth functioning of the department and not to provide an end -user service to the public. Unallocated Operating Costs - are the costs for any service that could have been accounted for in an Internal Service Fund (ISF) such as information systems, building maintenance costs, and vehicle maintenance costs. Each of these services could be purchased from the private sector. RCS calculated general overhead and unallocated operating costs overhead through our Cost Allocation Process. Our analysis identified departments receiving each type of overhead service, selected a method for allocating the costs to those departments, and then reviewed the allocations for reasonableness. Costs associated to the each department were included as well as a uniquely determined departmental overhead rate. 3 V'�J City of El Segundo Police Department Fee Study GENERAL RECOMMENDATIONS Adoption of Modifications to Current Fee Structure It is recommended that the City Council adjust the fee schedule for the enumerated City services presented in Appendix A of this Report. Continued use of the "full business costing" concept will create consistency in the establishment of fees, and allow for timely adjustment to reflect changes in the cost of providing services. Review of Suggested Recovery Rates The City Council should review each service and the suggested recovery rate to determine how much of each service should be recovered through fees, and how much should be subsidized through the City's tax dollars. This review is very important because it gives City staff direction as to what the Council wants to subsidize and what it does not. All Things To All People While the City is deciding who to subsidize and what to finance, it should remember it cannot provide all things to all people. It should therefore prioritize what it hopes to accomplish. If the Council decides to provide more subsidies today, it is doing so at the expense of other services which can only be financed by tax dollars, such as Police Patrol and Investigations services. Therefore the Council must decide which direction it wants to proceed in, fully aware of the consequences of either action. CONCLUSION If all the recommendations and suggestions made in this Report are adopted, the City's financial picture would be improved. Also, far more equity between taxpayers and fee - payers, as well as fairness between property - related and non property- related services could be secured, assisting in the City's continued financial stability into the future. The following Schedule 1 portrays the various services assessed during our analysis. Appendix A - Detailed Worksheets The substance of RCS's work effort on this project is primarily comprised of two different worksheets shown in the detail of this report (see Appendix A). The first, "Revenue and Cost Summary Worksheet" is on the left hand side. These worksheets include a description of the service, the current fee structure, the recommended recovery rate, and other pertinent information. 4 UZG City of El Segundo Police Department Fee Study Also included is the revenue and cost comparison and suggestions for fee modifications. Presented on the facing page, titled "Cost Detail Worksheet ", is the worksheet which details the costs involved with each service. 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J a 0 0 z U) W U_ > J Q W F- U Z J W w aF- z wO F- U Q Q ZZ as 0 O IL T c w c cr c a) a) Y 7 J M U 020 OD U) O F- w Y N 0 N N rn co a APPENDIX A REVENUE AND COST SUMMARY WORKSHEETS Matched With COST DETAIL WORKSHEETS CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. FIREARMS DEALER PERMIT PO -001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a firearms dealer business within the City. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $266.00 TOTAL REVENUE: $256 UNIT COST: $647.00 TOTAL COST: $647 UNIT PROFIT (SUBSIDY): $(391.00) TOTAL PROFIT (SUBSIDY): $(391) TOTAL UNITS: 1 PCT. COST RECOVERY: 39.67% SUGGESTED FEE FOR COST RECOVERY OF: 100% $645 per application June 22, 2010 �'J1 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. FIREARMS DEALER PERMIT PO -001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 3.00 $540.09 1 $540 TYPE SUBTOTAL 3.42 $646.78 $647 TOTALS 3.42 $647.00 $6471 1 ".. 99 9010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. FORTUNETELLER PERMIT PO -002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a fortuneteller business within the City. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $256.00 TOTAL REVENUE: $256 UNIT COST: $467.00 TOTAL COST: $467 UNIT PROFIT (SUBSIDY): $(211.00) TOTAL PROFIT (SUBSIDY): $(211) TOTAL UNITS: 1 PCT. COST RECOVERY: 54.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application June 22, 2010 (j j v v .J CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. FORTUNETELLER PERMIT PO -002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 2.00 $360.06 1 $360 TYPE SUBTOTAL 2.42 $466.76 $467 TOTALS 2.42 $467.00 $467 1 cis CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. SECONDHAND DEALER PERMIT PO -003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a secondhand dealer business within the City. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $115.00 TOTAL COST: $115 UNIT PROFIT (SUBSIDY): $(115.00) TOTAL PROFIT (SUBSIDY): $(115) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $115 per application June 22, 2010 035- CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. SECONDHAND DEALER PERMIT PO -003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 0.50 $90.02 1 $90 TYPE SUBTOTAL 0.67 $114.50 $115 TOTALS 0.67 $115.00 $1151 June 22, 2010 U3C CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. PAWNSHOP PERMIT PO -003A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a pawnshop business within the City. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $256.00 TOTAL REVENUE: $256 UNIT COST: $647.00 TOTAL COST: $647 UNIT PROFIT (SUBSIDY): $(391.00) TOTAL PROFIT (SUBSIDY): $(391) TOTAL UNITS: 1 PCT. COST RECOVERY: 39.57% SUGGESTED FEE FOR COST RECOVERY OF: 100% $645 per application June 22, 2010 } U 3 1 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE PAWNSHOP PERMIT REFERENCE NO. PO -003A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 3.00 $540.09 1 $540 TYPE SUBTOTAL 3.42 $646.78 $647 TOTALS 3.42 $647.00 $647 i U38 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. BINGO PERMIT PO -004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business /Comm. Group DESCRIPTION OF SERVICE Processing a request to operate a bingo game within the City. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $256.00 TOTAL REVENUE: $256 UNIT COST: $352.00 TOTAL COST: $352 UNIT PROFIT (SUBSIDY): $(96.00) TOTAL PROFIT (SUBSIDY): $(96) TOTAL UNITS: 1 PCT. COST RECOVERY: 72.73% SUGGESTED FEE FOR COST RECOVERY OF: 100% $350 per application June 22, 2010 �' J CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. BINGO PERMIT PO -004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COS POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE SERGEANT 1.50 $270.05 1 $270 TYPE SUBTOTAL 1.75 $352.26 $352 TOTALS 1.75 $352.00 $352 h mP 99 9()1 n CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POLICE MASSAGE ESTABLISHMENT PRMT PO -006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request of the Police Department to operate a massage establishment within the City and perform the necessary background checks. CURRENT FEE STRUCTURE $500 per application plus $120 annual inspection REVENUE AND COST COMPARISON UNIT REVENUE: $500.00 TOTAL REVENUE: $600 UNIT COST: $467.00 TOTAL COST: $467 UNIT PROFIT (SUBSIDY): $33.00 TOTAL PROFIT (SUBSIDY): $33 TOTAL UNITS: 1 PCT. COST RECOVERY: 107.07% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application June 22, 2010 ,'41 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE POLICE MASSAGE ESTABLISHMENT PRMT REFERENCE NO. PO -006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 2.00 $360.06 1 $360 TYPE SUBTOTAL 2.42 $466.75 $467 TOTALS 2.42 $467.00 $467 June 22, 2010 } 121-1 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. MASSAGE THERAPIST PERMIT PO -007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate as massage therapist within the City. CURRENT FEE STRUCTURE $150 per application ($50 County testing fee paid to the County) REVENUE AND COST COMPARISON UNIT REVENUE: $160.00 TOTAL REVENUE: $600 UNIT COST: $90.00 TOTAL COST: $360 UNIT PROFIT (SUBSIDY): $60.00 TOTAL PROFIT (SUBSIDY): $240 TOTAL UNITS: 4 PCT. COST RECOVERY: 166.67% SUGGESTED FEE FOR COST RECOVERY OF: 100% $90 per application plus County testing fee June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. MASSAGE THERAPIST PERMIT PO -007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 4 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE SERGEANT + County Pass Thru 0.50 $90.02 4 $360 TYPE SUBTOTAL 0.50 $90.02 $360 TOTALS 0.50 $90.00 June 22, 2010 $360 1 14 At CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. AUCTION HOUSE PERMIT PO -008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate an aution house business within the City. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $256.00 TOTAL REVENUE: $256 UNIT COST: $467.00 TOTAL COST: $467 UNIT PROFIT (SUBSIDY): $(211.00) TOTAL PROFIT (SUBSIDY): $(211) TOTAL UNITS: 1 PCT. COST RECOVERY: 54.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application .rune zz, zuiu iU CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. AUCTION HOUSE PERMIT PO -008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 2.00 $360.06 1 $360 TYPE SUBTOTAL 2.42 $466.75 $467 TOTALS 2.42 $467.00 $467 �unc cc, w — CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POOL ROOM PERMIT PO -009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a pool room business of more than 3 pool tables or more than 30% of the total floor area. CURRENT FEE STRUCTURE $256 per application REVENUE AND COST COMPARISON UNIT REVENUE: $256.00 TOTAL REVENUE: $256 UNIT COST: $467.00 TOTAL COST: $467 UNIT PROFIT (SUBSIDY): $(211.00) TOTAL PROFIT (SUBSIDY): $(211) TOTAL UNITS: 1 PCT. COST RECOVERY: 54.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application June 22, 2010 r,1 I�; 1 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE POOL ROOM PERMIT REFERENCE NO. PO -009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 2.00 $360.06 1 $360 TYPE SUBTOTAL 2.42 $466.75 $467 TOTALS 2.42 $467.00 $467 1 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. TAXI VEHICLE PERMIT PO -011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE VEHICLE Business DESCRIPTION OF SERVICE Inspection of a taxi vehicle operating within the City for safety purposes. CURRENT FEE STRUCTURE $35 per vehicle per year REVENUE AND COST COMPARISON UNIT REVENUE: $35.00 TOTAL REVENUE: $3,500 UNIT COST: $83.59 TOTAL COST: $8,359 UNIT PROFIT (SUBSIDY): $(48.59) TOTAL PROFIT (SUBSIDY): $(4,859) TOTAL UNITS: 100 PCT. COST RECOVERY: 41.87% SUGGESTED FEE FOR COST RECOVERY OF: 100% $85 per vehicle per year June zz, zuiu CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. TAXI DRIVER PERMIT PO -012 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate as a taxi driver operating within the City. CURRENT FEE STRUCTURE $75 per application REVENUE AND COST COMPARISON UNIT REVENUE: $75.00 TOTAL REVENUE: $7,500 UNIT COST: $127.74 TOTAL COST: $12,774 UNIT PROFIT (SUBSIDY): $(52.74) TOTAL PROFIT (SUBSIDY): $(5,274) TOTAL UNITS: 100 PCT. COST RECOVERY: 58.71% SUGGESTED FEE FOR COST RECOVERY OF: 100% $130 per application June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. TAXI DRIVER PERMIT PO -012 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 100 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE ASSISTANT II 1.25 $97.68 100 $9,768 POLICE ADMIN. POLICE SERVICE OFFICER 0.33 $30.06 100 $3,006 TYPE SUBTOTAL 1.58 $127.74 $12,774 TOTALS 1.58 $127.74 $12,774 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. MISC. POLICE BUSINESS PERMIT PO -013 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a business within the City requiring a police investigation that is not otherwise listed. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $467.00 TOTAL COST: $467 UNIT PROFIT (SUBSIDY): $(467.00) TOTAL PROFIT (SUBSIDY): $(467) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application June 22, 2010 rl CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE MISC. POLICE BUSINESS PERMIT REFERENCE NO. PO -013 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 1 $24 POLICE ADMIN. POLICE SERGEANT 2.00 $360.06 1 $360 TYPE SUBTOTAL 2.42 $466.75 $467 TOTALS 2.42 $467.00 $467 1 June 22, 2010 e CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CONCEALED WEAPONS PERMIT PO -014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Resident/Business DESCRIPTION OF SERVICE Processing a request for a concealed weapons permit to determine if the permit is warranted and proper, and to qualify the applicant for firearms knowledge and skill. CURRENT FEE STRUCTURE New - $86 per application Renewal - $28 per renewal REVENUE AND COST COMPARISON UNIT REVENUE: $86.00 TOTAL REVENUE: $86 UNIT COST: $937.00 TOTAL COST: $937 UNIT PROFIT (SUBSIDY): $(851.00) TOTAL PROFIT (SUBSIDY): $(851) TOTAL UNITS: 1 PCT. COST RECOVERY: 9.18% SUGGESTED FEE FOR COST RECOVERY OF: 100% Fee is set by State Penal Code Section 12054: New - $100 per application ($20 collected on filing the application and the remaining $80 collected on issuance of the license.) Renewal - $25 per renewal Amended - $10 per application Psychological testing costs are to be added to the above fees up to $150 JVne 22, 2010 055 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CONCEALED WEAPONS PERMIT PO -014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CHIEF 0.25 $97.13 1 $97 POLICE ADMIN. POLICE CAPTAIN 0.25 $82.21 1 $82 POLICE ADMIN. POLICE RECORDS SUPV 0.33 $47.52 1 $48 POLICE ADMIN. POLICE SERGEANT 3.00 $540.09 1 $540 TRAFFIC SAFETY POLICE SERGEANT Range 0.75 $169.58 1 $170 TYPE SUBTOTAL 4.58 $936.53 $937 TOTALS 4.58 $937.00 $937 June 22, 2010 l' l� CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CLEARANCE FORM /LETTER PO -015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Resident/Non- Resident. DESCRIPTION OF SERVICE Processing a request for am employment/immgration clearance form and letter. CURRENT FEE STRUCTURE $10 per application REVENUE AND COST COMPARISON UNIT REVENUE: $10.00 TOTAL REVENUE: $200 UNIT COST: $24.50 TOTAL COST: $490 UNIT PROFIT (SUBSIDY): $(14.50) TOTAL PROFIT (SUBSIDY): $(290) TOTAL UNITS: 20 PCT. COST RECOVERY: 40.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% $25 per application June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CLEARANCE FORM /LETTER PO -015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE RECORDS SUPV 0.17 $24.48 20 $490 TYPE SUBTOTAL 0.17 $24.48 $490 TOTALS 0.17 $24.50 $490 1 June 22, 2010 i; J U CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. RECORDS CHECK - LOCAL PO -016 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE NAME Resident/Non- Resident DESCRIPTION OF SERVICE Processing a request for a local police records check. CURRENT FEE STRUCTURE $10 per name REVENUE AND COST COMPARISON UNIT REVENUE: $10.00 TOTAL REVENUE: $20,340 UNIT COST: $19.81 TOTAL COST: $40,294 UNIT PROFIT (SUBSIDY): $(9.81) TOTAL PROFIT (SUBSIDY): $(19,954) TOTAL UNITS: 2,034 PCT. COST RECOVERY: 50.48% SUGGESTED FEE FOR COST RECOVERY OF: 100% $20 per name June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. RECORDS CHECK - LOCAL PO -016 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2,034 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE RECORDS SUPV 0.03 $4.32 2,034 $8,787 POLICE ADMIN. POLICE SERVICE OFFICER 0.17 $15.49 2,034 $31,507 TYPE SUBTOTAL 0.20 $19.81 $40,294 TOTALS 0.20 $19.81 $40,294 1 June 22, 2010 1 y CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CITATION SIGN -OFF SERVICE PO -017 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE CITATION Resident/Non- Resident DESCRIPTION OF SERVICE Sign off of mechanical non - compliance or other citations issued by the El Segundo Police Department. CURRENT FEE STRUCTURE $8 per citation REVENUE AND COST COMPARISON UNIT REVENUE: $8.00 TOTAL REVENUE: $2,920 UNIT COST: $15.49 TOTAL COST: $5,654 UNIT PROFIT (SUBSIDY): $(7.49) TOTAL PROFIT (SUBSIDY): $(2,734) TOTAL UNITS: 365 PCT. COST RECOVERY: 51.64% SUGGESTED FEE FOR COST RECOVERY OF: 65% $10 per citation June «, zulu �a ih AL CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. CITATION SIGN -OFF SERVICE PO -017 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 366 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE SERVICE OFFICER 0.17 $15.49 365 $5,654 TYPE SUBTOTAL 0.17 $15.49 $5,654 TOTALS 0.17 $15.49 $5,6541 June 22, 2010 1 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. VEHICLE IMPOUND RELEASE PO -018 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE VEHICLE Resident/Non- Resident DESCRIPTION OF SERVICE Collection and release of vehicles impounded by the City. CURRENT FEE STRUCTURE Standard Release - $35 per vehicle DUI Vehicle Release - $115 per vehicle REVENUE AND COST COMPARISON UNIT REVENUE: $61.05 TOTAL REVENUE: $39,745 UNIT COST: $208.12 TOTAL COST: $135,484 UNIT PROFIT (SUBSIDY): $(147.07) TOTAL PROFIT (SUBSIDY): $(95,739) TOTAL UNITS: 651 PCT. COST RECOVERY: 29.34% SUGGESTED FEE FOR COST RECOVERY OF: 35% Standard Impound - $55 per vehicle 30 Day /DUI Impound - $115 per vehicle June 22, 2010 f!y� 7 k ' 6 J CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. VEHICLE IMPOUND RELEASE PO -018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 651 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE ASSISTANT II Standard 0.33 $25.79 439 $11,322 POLICE ADMIN. POLICE SERVICE OFFICER Standard 0.25 $22.77 439 $9,996 PATROL & SAFETY POLICE LIEUTENANT Standard 0.08 $22.05 439 $9,680 PATROL & SAFETY POLICE OFFICER Standard - Impound 0.75 $112.79 439 $49,515 TYPE SUBTOTAL 1.41 $183.40 $80,513 POLICE ADMIN. POLICE ASSISTANT II 30 Day 0.42 $32.82 212 $6,958 POLICE ADMIN. POLICE SERVICE OFFICER 30 Day 0.25 $22.77 212 $4,827 PATROL & SAFETY POLICE LIEUTENANT 30 Day 0.33 $90.95 212 $19,281 PATROL & SAFETY POLICE OFFICER 30 Day - Impound 0.75 $112.76 212 $23,905 TYPE SUBTOTAL 1.75 $259.30 $54,972 TOTALS 3.16 $208.12 $135,484 June 22, 2010 )r CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POLICE FALSE ALARM RESPONSE/BILLING PO -019 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Business DESCRIPTION OF SERVICE Responding to an alarm by a Police Officer where the officer can find no evidence of forced entry and it is concluded that the alarm was activated due to a malfunction or user mistake. CURRENT FEE STRUCTURE $100 for each alarm over 3 in a calendar year REVENUE AND COST COMPARISON UNIT REVENUE: $14.91 TOTAL REVENUE: $16,400 UNIT COST: $158.91 TOTAL COST: $174,799 UNIT PROFIT (SUBSIDY): $(144.00) TOTAL PROFIT (SUBSIDY): $(158,399) TOTAL UNITS: 1,100 PCT. COST RECOVERY: 9.38% SUGGESTED FEE FOR COST RECOVERY OF: 100% First 3 alarms in a calendar year - No Charge 4th false alarm - $200 5th false alarm - $300 6th and subsequent false alarm - $400 June 1z, zuiu l'f) ) CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POLICE FALSE ALARM RESPONSE /BILLING PO -019 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,100 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL & SAFETY POLICE OFFICER 30 WE Of 2 1.00 $150.38 1,100 $165,418 TYPE SUBTOTAL 1.00 $150.38 $165,418 CRIME INVESTIGATION ADMIN SPECIALIST Billing 0.75 $57.20 164 $9,381 TYPE SUBTOTAL 0.75 $57.20 $9,381 TOTALS 1.75 $158.91 $174,799 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POLICE ALARM PERMIT PO -020 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Resident/Business DESCRIPTION OF.SERVICE Registering a new intrusion alarm with the Police Department. CURRENT FEE STRUCTURE $25 per permit Violation for non -alarm permit - additional $80 REVENUE AND COST COMPARISON UNIT REVENUE: $25.00 TOTAL REVENUE: $1,575 UNIT COST: $57.21 TOTAL COST: $3,604 UNIT PROFIT (SUBSIDY): $(32.21) TOTAL PROFIT (SUBSIDY): $(2,029) TOTAL UNITS: 63 PCT. COST RECOVERY: 43.70% SUGGESTED FEE FOR COST RECOVERY OF: 0% Alarm Permit - No Charge Violation for non -alarm permit - additional $160 June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. POLICE ALARM PERMIT PO -020 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 63 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COS CRIME INVESTIGATION ADMIN SPECIALIST 0.75 $57.20 63 $3,604 TYPE SUBTOTAL 0.75 $57.20 $3,604 TOTALS 0.75 $57.21 $3,604 1 68 J V I I C-,- 1 V CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. DUI COLLISION RESPONSE PO -022 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Non- Resident DESCRIPTION OF SERVICE Response to a DUI incident which results in property damage, injury, or death. CURRENT FEE STRUCTURE $95 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $1,283.63 TOTAL COST: $38,609 UNIT PROFIT (SUBSIDY): $(1,283.63) TOTAL PROFIT (SUBSIDY): $(38,609) TOTAL UNITS: 30 PCT. COST RECOVERY: 0.00 % SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rate for all responding emergency personnel, not to exceed $12,000 per incident by State law. June 22, 2010 063 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. DUI COLLISION RESPONSE PO -022 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 30 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL & SAFETY POLICE OFFICER 6.00 $902.28 30 $27,068 PATROL & SAFETY POLICE SERGEANT 2.00 $381.34 30 $11,440 TYPE SUBTOTAL 8.00 $1,283.62 $38,509 TOTALS 8.00 $1,283.63 $38,5091 June 22, 2010 1 U CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 'June cc, f 1 v i� 71 REFERENCE NO. SERVICE PO -023 SECOND RESPONSE CALL -BACK PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Business DESCRIPTION OF SERVICE Responding to a loud party or similar disturbance of the peace to quiet the activity after an initial warning. CURRENT FEE STRUCTURE $95 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $227.50 TOTAL COST: $29,575 UNIT PROFIT (SUBSIDY): $(227.50) TOTAL PROFIT (SUBSIDY): $(29,575) TOTAL UNITS: 130 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all responding personnel. 'June cc, f 1 v i� 71 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June 22, 2010 V REFERENCE NO. SERVICE SECOND RESPONSE CALL -BACK PO -023 TOTAL UNITS NOTE 130 Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL & SAFETY POLICE OFFICER 1st - 15 WE Of 2 0.50 $75.18 130 $9,773 TYPE SUBTOTAL 0.50 $75.18 $9,773 PATROL & SAFETY POLICE OFFICER 2nd - 1 H/E Of 4 4.00 $601.40 25 $15,035 PATROL & SAFETY POLICE SERGEANT 2nd 1.00 $190.67 25 $4,767 TYPE SUBTOTAL 5.00 $792.07 $19,802 TOTALS 5.50 $227.50 $29,575 June 22, 2010 V CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 Jul lu A" Gu 1 V REFERENCE NO. SERVICE PO -024 BOOKING SERVICE PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE BOOKING Resident/Non- Resident DESCRIPTION OF SERVICE Processing the booking of an arrestee. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $213.95 TOTAL COST: $115,533 UNIT PROFIT (SUBSIDY): $(213.95) TOTAL PROFIT (SUBSIDY): $(115,533) TOTAL UNITS: 540 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $215 per booking to be collected upon conviction Jul lu A" Gu 1 V CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June 22, 2010 U It CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE PO -024A DUI ARREST PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE ARREST Resident/Non- Resident DESCRIPTION OF SERVICE Processing the arrest of a person on the suspicion of DUI. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $637.56 TOTAL COST: $54,193 UNIT PROFIT (SUBSIDY): $(637.56) TOTAL PROFIT (SUBSIDY): $(54,193) TOTAL UNITS: 85 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $640 per arrest to be collected upon conviction June 22 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 .tune zz, zuiu , Ul „ U CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE PO -025 SPECIAL EVENT POLICE SERVICE PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE HOUR Business /Comm. Group DESCRIPTION OF SERVICE Providing Police services to special events such as parades, fairs, circuses, athletic events, etc. CURRENT FEE STRUCTURE $95 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $95.00 TOTAL REVENUE: $95 UNIT COST: $153.00 TOTAL COST: $153 UNIT PROFIT (SUBSIDY): $(58.00) TOTAL PROFIT (SUBSIDY): $(58) TOTAL UNITS: 1 PCT. COST RECOVERY: 62.09% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all required personnel. Mina 99 9n1n 1 j CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June cc, cu i u CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE PO -026 FINGERPRINTING ON REQUEST PRIMARY DEPARTMENT UNIT OF SERVICE e CE RECIPIENT POLICE PRINT dent/Non- Resident DESCRIPTION OF SERVICE Providing fingerprint service on request for employment or personal reasons. CURRENT FEE STRUCTURE $10 per application plus any DOJ fees REVENUE AND COST COMPARISON UNIT REVENUE: $10.00 TOTAL REVENUE: $10,190 UNIT COST: $30.06 TOTAL COST: $30,631 UNIT PROFIT (SUBSIDY): $(20.06) TOTAL PROFIT (SUBSIDY): $(20,441) TOTAL UNITS: 1,019 PCT. COST RECOVERY: 33.27% SUGGESTED FEE FOR COST RECOVERY OF: 100% $30 per application plus any DOJ fees June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE POLICE REPORT /DOCUMENT REPRODUCTION PO -027 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE DOCUMENT Resident/Non- Resident DESCRIPTION OF SERVICE Providing copies of a crime report, accident report, or other Police documents. CURRENT FEE STRUCTURE Arrest Report - $67 Traffic Collision Report - No Charge Daily Report - No Charge Other Report - No Charge REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.78 TOTAL COST: $1,560 UNIT PROFIT (SUBSIDY): $(0.78) TOTAL PROFIT (SUBSIDY): $(1,560) TOTAL UNITS: 2,000 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% As this service is covered by the Public Records Act, the City copy fee is: $0.20 per page (18i CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June 22, 2010 U 6 ' 11 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE POLICE PHOTO REPRODUCTION PO -028 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE PHOTO Resident/Non- Resident DESCRIPTION OF SERVICE Providing copies of crime or accident photographs on request. CURRENT FEE STRUCTURE $5 per copy REVENUE AND COST COMPARISON UNIT REVENUE: $5.00 TOTAL REVENUE: $500 UNIT COST: $32.57 TOTAL COST: $3,257 UNIT PROFIT (SUBSIDY): $(27.57) TOTAL PROFIT (SUBSIDY): $(2,757) TOTAL UNITS: 100 PCT. COST RECOVERY: 15.35% SUGGESTED FEE FOR COST RECOVERY OF: 100% $30 per request ii imp 99 gm n CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 June 22, 2010 L! 8 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE PO -029 POLICE DISPATCH TAPE COPY PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE TAPE Resident/Non- Resident DESCRIPTION OF SERVICE Providing dispatch tape copies on request. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $103.07 TOTAL COST: $3,092 UNIT PROFIT (SUBSIDY): $(103.07) TOTAL PROFIT (SUBSIDY): $(3,092) TOTAL UNITS: 30 PCT. COST RECOVERY: 0.00 % SUGGESTED FEE FOR COST RECOVERY OF: 100% $100 per request Juno 22 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 .tune ZZ, Zulu CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. SERVICE POLICE AUDIO/VIDEO TAPE COPY PO -030 PRIMARY DEPARTMENT FUNITOF VICE SERVICE RECIPIENT POLICE Resident/Non- Resident DESCRIPTION OF SERVICE Providing Police audio or video tape /DVD copies on request. CURRENT FEE STRUCTURE $5 per copy REVENUE AND COST COMPARISON UNIT REVENUE: $5.00 TOTAL REVENUE: $150 UNIT COST: $156.20 TOTAL COST: $4,686 UNIT PROFIT (SUBSIDY): $(151.20) TOTAL PROFIT (SUBSIDY): $(4,536) TOTAL UNITS: 30 PCT. COST RECOVERY: 3.20% SUGGESTED FEE FOR COST RECOVERY OF: 100% $155 per tape /DVD June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE POLICE AUDIO/VIDEO TAPE COPY NOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE POLICE ADMIN. POLICE RECORDS SUPV PATROL & SAFETY POLICE SERGEANT CRIME INVESTIGATION CRIME SCENE INVESTIGATOR TYPE SUBTOTAL TOTALS REFERENCE NO. PO -030 TOTAL UNITS 30 UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.08 $11.52 30 $346 0.50 $95.34 30 $2,860 0.50 $49.35 30 $1,481 1.08 $156.21 $4,686 1.08 $156.20 $4,686 June 22, 2010 0 6- U CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 REFERENCE NO. rDESCRIPTION PO -032 LICENSE RTMENT UNIT OF SERVICE SERVICE RECIPIENT LICENSE Resident OF SERVICE ued as required in the California Vehicle Cod e on behalf of the DMV. CURRENT FEE STRUCTURE New - $4 per license Renewal - $2 per license The fees are set by the State. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: I PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 0% It is suggested that the City discontinue this fee. June 22, 2010 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. BICYCLE LICENSE PO -032 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 0.00 $0.00 June 22, 2010 $0 1 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. ANIMAL AT -LARGE PICKUP PO -040 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE ANIMAL Resident DESCRIPTION OF SERVICE Pick up of a stray at -large animal. CURRENT FEE STRUCTURE 1 st offense - $7.50 2nd offense - $15 3rd offense - $25 REVENUE AND COST COMPARISON UNIT REVENUE: $7.51 TOTAL REVENUE: $563 UNIT COST: $38.75 TOTAL COST: $2,906 UNIT PROFIT (SUBSIDY): $(31.24) TOTAL PROFIT (SUBSIDY): $(2,343) TOTAL UNITS: 75 PCT. COST RECOVERY: 19.37% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1st offense - $10 2nd offense - $25 3rd and subsequent offense - $40 June 22, 2010 ((ll CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. ANIMAL AT -LARGE PICKUP PO -040 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 75 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ANIMAL CONTROL POLICE SERVICE OFFICER 0.50 $38.74 75 $2,906 TYPE SUBTOTAL 0.50 $38.74 $2,906 TOTALS 0.50 $38.75 $2,906 1 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. VICIOUS ANIMAL HEARING PO -041 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE HEARING Resident DESCRIPTION OF SERVICE Conducting an investigation and hearing to determine if a particular animal should be classified as vicious. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $2,483.00 TOTAL COST: $2,483 UNIT PROFIT (SUBSIDY): $(2,483.00) TOTAL PROFIT (SUBSIDY): $(2,483) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 0% No Fee is recommended July 21, 2010 rl VI J CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE VICIOUS ANIMAL HEARING REFERENCE NO. PO -041 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN. POLICE CHIEF 0.50 $194.27 1 $194 POLICE ADMIN. POLICE CAPTAIN 0.50 $164.41 1 $164 TRAFFIC SAFETY POLICE LIEUTENANT 2.50 $673.85 1 $674 TRAFFIC SAFETY POLICE SERGEANT 3.50 $791.39 1 $791 ANIMAL CONTROL POLICE SERVICE OFFICER 8.50 $658.58 1 $659 TYPE SUBTOTAL 15.50 $2,482.50 $2,483 TOTALS 15.50 $2,483.00 $2,483 june«,,euiu U ZJ ,3 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. ANIMAL TRAP RENTAL PO -046 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE TRAP Resident DESCRIPTION OF SERVICE Rental of traps to catch stray animals on request CURRENT FEE STRUCTURE $75 deposit per trap There is no charge for the use of the trap. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $19.38 TOTAL COST: $969 UNIT PROFIT (SUBSIDY): $(19.38) TOTAL PROFIT (SUBSIDY): $(969) TOTAL UNITS: 50 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 0% No Change June 22, 2010 r" u9j CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. ANIMAL TRAP RENTAL PO -046 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 50 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ANIMAL CONTROL POLICE SERVICE OFFICER 0.25 $19.37 50 $969 TYPE SUBTOTAL 0.25 $19.37 $969 TOTALS 0.25 $19.38 $969 1 June 22, 2010 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2009 -2010 SERVICE REFERENCE NO. ANIMAL CONTROL SERVICES PO -047 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE LICENSE Resident DESCRIPTION OF SERVICE Assuring that dogs and other animals are free of disease, safe, and under control sufficient not to create a public nuisance or health hazard. CURRENT FEE STRUCTURE Dog License: Regular - $40 Spayed or Neutered - $20 Seniors - $10 Late Fee - $10 REVENUE AND COST COMPARISON UNIT REVENUE: $11.56 TOTAL REVENUE: $16,168 UNIT COST: $248.74 TOTAL COST: $347,987 UNIT PROFIT (SUBSIDY): $(237.18) TOTAL PROFIT (SUBSIDY): $(331,819) TOTAL UNITS: 1,399 PCT. COST RECOVERY: 4.65% SUGGESTED FEE FOR COST RECOVERY OF: 5% No Change June 22, 2010 l� r.y u ✓ 1 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2009 -2010 SERVICE ANIMAL CONTROL SERVICES REFERENCE NO. PO -047 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,399 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST TRAFFIC SAFETY POLICE SERVICE OFFICER 90% 1.07 $97.54 1,399 $136,458 ANIMAL CONTROL POLICE SERVICE OFFICER Remainder 1.15 $89.14 1,399 $124,707 ANIMAL CONTROL POL SERVICE OFFICER - PT 100% 0.71 $33.69 1,399 $47,132 ANIMAL CONTROL Overtime /Holiday 0.00 $3.07 1,399 $4,295 ANIMAL CONTROL Contract Services 0.00 $6.43 1,399 $8,996 ANIMAL CONTROL SPCA Contract 0.00 $18.87 1,399 $26,399 TYPE SUBTOTAL 2.94 $248.74 $347,987 TOTALS 2.94 $248.74 $347,987 1 uune zz, zu i u , I .i EL SEGUNDO CITY COUNCIL MEETING DATE: August 17, 2010 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Continuation of Council's consideration to transition the El Segundo Fire Department's ( "ESFD ") services to the Consolidated Fire Protection District of Los Angeles County (aka the Los Angeles County Fire Department), including possible action to direct staff to proceed with negotiations with the Los Angeles County Fire Department for annexation of the El Segundo Fire Department to the Fire District pursuant to the Los Angeles County Board of Supervisors authorization of the attached Feasibility Study. Additionally, the Council will consider possible action to direct staff to undertake further analysis of potential impacts including, without limitation, an analysis pursuant to Elections Code § 9212 regarding an initiative petition currently being circulated that would require, if adopted, that ESFD's services be performed by the County. RECOMMENDED COUNCIL ACTION: 1. Consideration and possible action to direct staff to proceed with negotiations with the Los Angeles County Fire Department for annexation of the El Segundo Fire Department to the Fire District pursuant to the Los Angeles County Board of Supervisors authorization of the attached Feasibility Study. 2. Consideration and possible action to direct staff to undertake further analysis of the impacts of transitioning ESFD to the County including, without limitation, an analysis under Elections Code § 9212 regarding the initiative petition currently being circulated that would require, if adopted, that ESFD be transitioned to the County. 3. Alternatively, take other related action as directed by Council. ATTACHED SUPPORTING DOCUMENTS: Feasibility Study for Provision of Fire Protection Services by Los Angeles County Fire Department FISCAL IMPACT: None Amount Requested: $ Additional Appropriation: Account Number(s): ORIGINATED BY: Kevin Smith, Fire Chief REVIEWED BY: Kevin Smith, Fire Chief APPROVED BY: Jack Wayt, City Manager BACKGROUND AND DISCUSSION: On December 1, 2009, the City Council directed that staff request the County of Los Angeles to prepare an analysis of a potential transition of ESFD services to the County. The County Fire r-� C iJ .-) J Department has completed its Feasibility Study which is attached hereto as Exhibit A. The Feasibility Study is to be presented to the Los Angeles County Board of Supervisors for approval on August 17, 2010. The report generally provides for the County to staff Station 1 with a 3- person paramedic assessment engine and a 2- person paramedic squad, and Station 2 with a 3- person paramedic assessment engine and a 4- person truck/quint apparatus, for a total of 12 on -duty daily plus fire prevention staffing, at an anticipated 2010 -11 annual cost of $10.1 million. On May 13, 2010, the City Clerk's Office received a notice of intent to circulate a petition to require that the City transition its Fire Department services to the County. As required by law, the City Attorney's Office prepared the Title and Summary for the initiative. On May 20, 2010, the Clerk's Office transmitted such to the circulator of the petition. The circulator has up until November 17, 2010 (180 days from the time the circulator was presented with the Title and Summary), to collect signatures for the petition. Elections Code § 9212 provides as follows: "a) During the circulation of the petition ... the legislative body may refer the proposed initiative measure to any city agency or agencies for a report on any or all of the following: (1) Its fiscal impact. (2) Its effect on the internal consistency of the city's general and specific plans ... the consistency between planning and zoning, and the limitations on city actions under Section 65008 of the Government Code.... (3) Its effect on the use of land, the impact on the availability and location of housing, and the ability of the city to meet its regional housing needs. (4) Its impact on funding for infrastructure of all types, including, but not limited to, transportation, schools, parks, and open space. The report may also discuss whether the measure would be likely to result in increased infrastructure costs or savings, including the costs of infrastructure maintenance, to current residents and businesses. (5) Its impact on the community's ability to attract and retain business and employment. (6) Its impact on the uses of vacant parcels of land. (7) Its impact on agricultural lands, open space, traffic congestion, existing business districts, and developed areas designated for revitalization. (8) Any other matters the legislative body requests to be in the report. 2 (b) The report shall be presented to the legislative body within the time prescribed by the legislative body, but no later than 30 days after the elections official certifies to the legislative body the sufficiency of the petition." Since the City was already analyzing the potential transition of ESFD to the County months before the initiative petition was presented to the City Clerk's Office, the City is generally not constrained by the thirty day time limit in Elections Code § 9212. However, the Los Angeles County Feasibility Study does not contain any information regarding the initiative petition; the City Council may have specific questions or issues addressed that are unique to the initiative petition that it wants staff to address as allowed by the Elections Code. Additionally, Council may have questions or issues that relate to the potential transition of ESFD services to the County, regardless of whether such is the result of Council action or the initiative process. Staff understands that this is an important issue for the Council and the community and wants to be proactive in providing information necessary to the decision making process. lOX FEASIBILITY STUDY FOR THE PROVISION OF FIRE PROTECTION, PARAMEDIC AND INCIDENTAL SERVICES 1;10110 THE CITY OF EL SEGUNDO THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY July 23, 2010 lo-21 PN" AS�t�rr .,r:r "1'S7'CIDY'F'ORSERVCC ".C"S l "f> iHC "C; "r;1 "?'C)F "ILL SCs'GI./NI)C)13Y'7:Hr C.'C)NSU.LrD�1 "1'ED f IRE PI? 07:ECTION DI S'C RIC; 7' C)F L0S ANGELES COO N`TY TABLE OF CONTENTS I. Introduction .................. ............................... 3 ............................. ............................... II. Executive Summary ................................................................. ............................... 4 III. City of El Segundo ............ ............................... 6 IV, Proposed Operation by the Fire District .................................. ............................... 8 V. Financial Analysis ................................................................... ............................... 10 VI. Benefits of Annexing the City to the Fire District ................... ............................... 13 VII. Transition from City to District .............................................. ............................... 22 VIII. Summary ............................................................................... ............................... 26 Appendix: Appendix A Appendix B Appendix C Appendix D Glossary of Terms Description of Consolidated Fire Protection District of Los Angeles County Additional District Services Annexation Process 2 lJ f,— Slli)T.,fTS'.S'IIIZ)YF))R SERVIC,'E TO T HI C'r ?`Y' c)l+ r;.r SITGUNDO B'Y T �f IF CONSOLLOA.Tf D laf1?1 -' 1'IZOTTC:I'I()N 1)IST'IZICT OI' f OS ANGTTIJ 4 COUNTY I. INTRODUCTION On December 1, 2009, the El Segundo City Council requested a proposal for the provision of Fire Protection, Paramedic, and Incidental Services from the Consolidated Fire Protection District of Los Angeles County (Fire District). On December 2, 2009, the Los Angeles County Board of Supervisors (Board) directed that the guidelines for preparing such proposals be revised to include specific criteria regarding liabilities, benefits, and financial risk. The new guidelines were prepared in consultation with the Chief Executive Office, Auditor - Controller, and County Counsel, and approved by the Board on July 13, 2010. In accordance with the recently approved guidelines, this feasibility study was prepared to outline for the Board the Fire District's preliminary recommendations for proposed staffing in the City of El Segundo and provide preliminary findings regarding the: • reciprocal benefits to Los Angeles County and Fire District residents and businesses, as well as those of El Segundo, including increased staffing and units that will be available to the Fire District and El Segundo; evaluation of any increased County risk exposures and costs, including but not limited to liability and workers compensation benefits, to ensure that the fee structure would include a proportional charge for such costs to the City of El Segundo, and if appropriate, a charge back of any unique costs identified for the City's contract; and • evaluation of the City of El Segundo's financial solvency, in consultation with the Auditor - Controller, using the City's last published Comprehensive Annual Financial Report (CAFR). If authorized by the Board, the Fire Chief would submit this feasibility study to the City of El Segundo for review. The City would then determine whether or not to proceed with negotiations for annexation to the Fire District. If the City decides to proceed, it would be required to sign a Reimbursement Agreement that ensures payment to the Fire District of its costs for evaluating the City's facilities, equipment and vehicles to determine potential one -time costs of conversion to Fire District operation. If negotiations with the City are successful, the Fire District would return to your Board with final recommendations and request that the Board make application to the Local Agency Formation Commission (LAFCO) to annex the City of El Segundo to the Fire District. Appendix D outlines the steps in the annexation process. U4 £Z;A5LI3II ;I:1)'S'TIIl72'I�C�K CxlltVf)tJ8':1:1�I GCV57IIDA7' fONP IL,i CI ) C F, COUNn II. EXECUTIVE SUMMARY Annexation of the City of El Segundo to the Fire District would provide reciprocal benefits to both agencies. The City and Fire District's common boundary, alongside the western boundaries of the unincorporated area of Del Aire and the City of Hawthorne, is conducive for economically sharing resources. The City would benefit from the Fire District's regional and specialized resources, while the Fire District and Los Angeles County would benefit from the additional resources that would be staffed within the City. The Fire District would operate the City of El Segundo's two fire stations, Station 1 located on Main Street on the western side of the City, and new Station 2 located on Mariposa Avenue on the eastern side, for a total 2010 -11 estimated cost of $10.1 million. Constant staffing for both City stations with two assessment engine companies, one truck company and one paramedic squad would provide a total staffing of 12 uniformed personnel on -duty daily in the City, plus fire prevention staff. A service contract between the Fire District and the City would provide benefits to both agencies, including: ➢ Specialized Fire District resources such as hazardous materials and urban search and rescue squads are constantly staffed and would be available to respond within the City as needed. Within 5 miles of the City, 24 District units are constantly staffed and would respond to major or simultaneous incidents within the City. ➢ Engine and truck company response times to the unincorporated area of Del Aire would improve due to the proximity of El Segundo Station 2, and City units would also be available as second -due units when simultaneous or large -scale incidents occur within the vicinity. The Fire District's fee structure ensures that the City of EI Segundo would pay its proportional share of costs associated with providing fire protection and emergency medical services, including expenses such as liability, workers compensation, and overhead. Additionally, a review of the City's 2009 Comprehensive Annual Financial Report concluded that it is anticipated that the City would be able to meet its financial commitments to the Fire District. Specifically, this study found: 1) The Fire District's rate structure for salary and employee benefits ensures the City of El Segundo would proportionally share in the worker's compensation costs associated with positions assigned to the City of El Segundo. 2) Transferring City employee would be required to leave retirement contributions on deposit with CalPERS and establish reciprocity with LACERA, limiting the Fire District's retirement benefit costs. The employee's LACERA contribution rate would be based on his or her age upon entering the CalPERS system. The Fire District's rate structure for salary and employee benefits includes a component for retirement costs for positions staffing City stations, and therefore the District costs would be fee offset. 4 .. YU.. PI:�1 SIl3l:T,17Y,SI'VDY'.f {()It S s:.I?VICES '1 3 TIIL' C"I'I'Y'0F s'L S1' Ll.NllC3 13Y7F3: s CONS()I,.IDAIT'D FIR P11OTEC710N.1)I: CC)UN7 f' 3) The Fire District's overhead rate includes actual liability costs incurred by the District over the last five fiscal years. The proposed annual fee for the City of El Segundo would include a proportional amount of liability costs based upon City staffing costs. 4) The Los Angeles County's Office of the Auditor - Controller has assisted the District's review of the City's Comprehensive Annual Financial Reports (CAFR) for both 2008 and 2009. Based on the guidelines developed by the Government Finance Officers Association (GFOA) for evaluating a city's adequate level of fund balance necessary to mitigate current and future risks, the City met the GFOA's criteria for determining solvency in 2008 and 2009. Based upon the above evaluation, the following Board actions are recommended: 1) Authorize the Fire Chief of the Fire District to provide a copy of the Feasibility Study to the City of El Segundo. 2) Authorize the Fire Chief to begin the process of negotiations and, should the City Council of the City of El Segundo decide to proceed, to execute a Reimbursement Agreement with the City. 3) Upon successful conclusion of negotiations with the City, direct the Fire Chief to report back to your Board requesting adoption of a resolution making application to LAFCO for the annexation of the City to the Fire District and, upon LAFCO's approval of the annexation, to return to your Board requesting final approval of the negotiated annexation agreement as approved by the City Council. 106 P.f'ASCf3.CC,I:I"Y S'C "CId)�'I "C�ft S.fs'f�Vl[;'IS :Cl� I�fitfs C II"�' [ff' f;.L SCs[;�t"�JI)C] C3�' "ZHfs CONSOLIDATED FIRE . 1, RO' f" fsCl-'[ ONI) L5I] ?I(,'I't.)FL()SANCIaLL'SCOUNlY III. THE CITY OF EL SEGUNDO The City of El Segundo is located in southwest Los Angeles County. It is bordered by the unincorporated area of Del Aire and the City of Hawthorne to the east, the City of Los Angeles to the north, the City of Manhattan Beach to the south, and the Pacific Ocean to the west. El Segundo is both a small coastal community, as well as a transitional corporate town. Despite its size of 5'/2 square miles, El Segundo has the second highest concentration of Fortune 500 companies in California, behind only San Francisco. Some of the City's industrial sites are being transitioned into shopping malls, office space and sports facilities. The City is also adjacent to the Los Angeles International Airport and within 15 miles of the Port of Los Angeles, making the City very appealing for regional and international business opportunities. In 2006, El Segundo won an Eddy award for being the most business - friendly city in Los Angeles County. Some of the pertinent statistics of the City are: Population: Area: Assessed Valuation: Annual Fire Dept. Emergency Incidents El Segundo Fire Department 16,700 Residents, 70,000 Daytime 5.5 Square Miles $9.9 Billion (2009) 2,425 (3 -Year Average) The City of El Segundo Fire Department is currently administered by a Fire Chief, a Deputy Chief and three Battalion Chiefs that serve as platoon /shift commanders. Civilian employees serve as the Fire Marshal, Emergency Management Coordinator and Fire Prevention Specialists. 6 U� FITASII.3ILIT.YSTUDY-FOR SERVIC;'I ;S I"O 7I11; G'I'I Y CIFIs.I., SI: "( CJNI)013f' 7I I:s' CONSOLIDATL'.OI"IRIs -' I? O: CLC" t "I()N.,OI:S`X:I?ICI'OFLOSA.N(; ''LT,'SC: "OIJNTI The City's fire protection and emergency medical services are provided from two fire stations. Fire Station 1 houses two fire engines, one paramedic rescue unit and one Battalion Chief. Fire Station 2 houses one fire engine, one fire truck (quint) and one paramedic rescue unit. When fully staffed, on -duty daily suppression staff is 19 per day (one Battalion Chief, four Captains, four Engineers, five Paramedics and five Firefighters). However, budgetary restrictions have reduced staffing in the City to a minimum of 14 personnel per day, depending on absences and vacancies. As a result, staffing on one engine and the truck is sometimes reduced from four to three persons, and one of the City's three engine companies is often not staffed. At each station, the City has a state -of- the -art rescue ambulance with updated equipment and full transportation capabilities, staffed with two paramedics on each vehicle. Other City resources that are not constantly staffed include one urban search and rescue (USAR) OES Type I heavy vehicle, two multi - casualty equipment trailers, and some reserve apparatus. The El Segundo Fire Department has 24 members that have current OES Heavy Inventory Level Certification. Twelve of these members serve as USAR instructors. All suppression members are required to be Hazmat First Responder Operations (FRO) trained and Emergency Medical Technicians (EMTs). All paramedics are cross - trained as firefighter /paramedics. Dispatch & Communications The City recently contracted with the South Bay Regional Public Communications Authority, which serves as the City's public safety answering point (PSAP). Mutual Aid El Segundo receives greater mutual aid through the Area G Mutual Aid Agreement (cities of El Segundo, Manhattan Beach, Hermosa Beach, Redondo Beach and Torrance) and also through the Fire Department Mutual Apparatus and Equipment Loan Agreement with Area G cities (Torrance excluded). In addition, an Exchange for Fire Protection and Rescue Services (Automatic Aid) Agreement was executed by the City and the Fire District in 1996. This agreement authorizes a reciprocal exchange of services between the two agencies, at no cost to either agency, through a Memorandum of Understanding (MOU) that was approved by both agencies in 2006. The MOU details the day -to -day operations of both agencies and is not intended to replace or adjust any Uniform Mutual Assistance Agreement which may be in effect. The City also has automatic aid agreements with the cities of Manhattan Beach and Los Angeles. ASI131L1:1 "l`,S:I "Llt)Y'I()I� 3I .IdVCCJ'.S :T!)TIMC;'I:1VOTt IsI; 1 CTLINriC)I31'7:711" ONSOLIMTED .F11?E i'Itf)'I:I.�C;TION.D1, IrIC;':1" C)1 .LC�S 1_NC I Z .l�; G'C)CIN "I f' IV. PROPOSED OPERATION BY THE FIRE DISTRICT The Fire District has evaluated the fire protection and emergency medical service needs of the City of El Segundo and developed the following proposed staffing level, resource deployment, and an estimated 2010 -11 annual fee structure for Fire District services: Operations Staffing: City Post (a) Estimated 2010 -11 Position Station Equipment s Assessment Engine Paramedic Squad 2 Assessment Engine Truck Total Daily On -Duty Station Staffing Fire Prevention Staffing: Fire Protection Engineering Asst. II (Plan Check) Captain Fire Fighter Specialist (Inspector) Total Estimated Salary and Employee Benefits Overhead @ 33.6539% Estimated 2010 -11 Annual Fee 3 2 4 12 0.5 0.25 1.5 Resource Cost $1,810,008 (b> $1,181,391 $1,874,229 $2,304,372 $59,587 $49,497 $251,382 $7,530,466 2,534,295 $10,064,761 Ambulance transport within the Fire District is normally done through private ambulance contracts administered by the Los Angeles County Department of Health Services (DHS). However, the Fire District will work with the City of El Segundo and DHS to determine the viability of the City maintaining an ambulance transport program in concert with Fire District station personnel, similar to the program operated by the City of La Habra. (a) Three persons staff each post position through a 56 -hour work week. Station operations include overtime required to maintain 24 -hour constant staffing. (b) The paramedic squad cost includes three paramedic bonuses - -one for each of the two paramedics assigned to the squad itself, and one for the paramedic assigned to the assessment engine.. BUJ IT ASIBIL17Y STLrr).YFOR .S:ERVI(,'I.5 I'() Ti c,' (,'ITV° c.Y 1�'r 5r GUNIjO B 'r F C C)NSOI,rI)A:I1✓T) FII,U? I'Rf11 L(;'1 CC)N,DI.S'I IiICT OI''Lo S ANG }FTC's G "OLJNT ' Below is the Fire District's proposed staffing as compared to the City's current configuration: (a) On 10/1/2009, staffing ran down to 17 due to budgetary reasons, up to 2 firefighters or one firefighter and one paramedic. This often reduced the staffing of one engine from 4 to 3 and the staffing of the Quint from 4 to 3. (b) On 3/1/2010, further budgetary reductions required that staffing can be run down to 14 per day. This often results in shutting down one Engine company. (c) The on -duty District Battalion Chief who would be assigned to the City is located at District Fire Station 161 and is not included in the District's total staffing in the City. Insurance Services Office (ISO) Fire Protection Class This City's current ISO protection class is a rating of "Y. The annexation of the City to the Fire District and the proposed staffing level would not result in a rating change to the City. iilJ City of El Segundo I District Proposal Station Unit/Apparatus Type Staffing Unit/Apparatus Type Staffing Paramedic Assessment Engine 3 -4(a) Engine 0 -3(b) Paramedic Assessment Engine 3 Paramedic Rescue Unit 2 Paramedic Squad 2 Battalion Chief 1 Engine 3 Paramedic Assessment Quint 3 -4(a) Paramedic Assessment Engine 3 2 Paramedic Rescue Unit 2 Quint 4 Total Daily Permanent Staffing 14 -19 12(') (a) On 10/1/2009, staffing ran down to 17 due to budgetary reasons, up to 2 firefighters or one firefighter and one paramedic. This often reduced the staffing of one engine from 4 to 3 and the staffing of the Quint from 4 to 3. (b) On 3/1/2010, further budgetary reductions required that staffing can be run down to 14 per day. This often results in shutting down one Engine company. (c) The on -duty District Battalion Chief who would be assigned to the City is located at District Fire Station 161 and is not included in the District's total staffing in the City. Insurance Services Office (ISO) Fire Protection Class This City's current ISO protection class is a rating of "Y. The annexation of the City to the Fire District and the proposed staffing level would not result in a rating change to the City. iilJ FLAS.IBII_,I Y 51 "LID k' ! %C�.K '�Is'I� VIC'd{ S o 77111;' 11 ;' C I:T' OT EL 4Is "GUNDO t1'Y : HIF CONSOL.IDA PED FIR I'KCa71sC; "1 "If�.N IiISd 7� IC;'I " OF LOS A NGT'Y S C ()UNlY V. FINANCIAL ANALYSIS Annual Fee for District Services The Fire District's estimated 2010 -11 Annual Fee is comprised of salaries, employee benefits, and overhead costs for the proposed staffing level to be provided within the City. This estimated annual fee amount can be compared to the City's current Fire Department budget, plus any Fire Department related costs incurred by the City and not a part of the Fire Department budget, to project the amount of savings the City would have realized had it been annexed to the Fire District the entire fiscal year. The annual fee, as described in this report, would fund all fire suppression, hazardous materials response, fire prevention, emergency medical services, and support functions such as dispatching, training, equipment maintenance, supplies, procurement, and all other services required for the effective operation of a modern fire department. The City would pay the annual fee directly from municipal funds. The annual fee would be prorated on a monthly basis; payments by the City would be due monthly in advance. Interest would be added to any payment received after the due date. Fire protection, hazardous materials, and emergency medical services would not be performed unless the City: Has available funds previously appropriated to cover the annual fee and Has paid the appropriated funds to the District. Approximately 60 days prior to the upcoming Fire District fiscal year (July 1 — June 30), the Fire District would provide the City an estimate of the fee for the following year. When the Fire District has information available to determine the actual annual fee, the Fire District would present the City with a statement reflecting the difference between the actual and estimated fee. An adjustment representing that difference would be charged or credited to the City over the following 12 months in the subsequent fiscal year. Annual Fee Payment Cap: The minimum term of an annexation agreement between the City and the Fire District would be ten years. A five and one -half percent (5.5 %) payment cap would be placed on any increases to the City's annual fee each year for the first five years of the Agreement. This payment cap applies only to the City's annual fee payment amount (i.e., the salary, employee benefits, and overhead cost). Calculation of the payment cap would not include any conversion costs, credits, rebates, etc., which may be factored into the City's monthly payment amount. For the sixth year of the Agreement term, the payment cap would be the average of the immediately preceding four years' percentage increases in the annual fee plus one percent. For the seventh year of the Agreement and each subsequent year, the payment 10 iii I yFASIt3lII:II',4:TCIU�'..f%C)R S.is'li�V /CI %;5 �fi 7'f,Cls" C'I Z"�'t)I%.I.L S�;CTZJNI)C) h'�' �""flls' CONSOLIDATE') HI1IT.PRf)71.sC ` f IC)Nl)I :S:f 11t[:T ).Cf .I (�S A.NCxI `T.f S COUN:Tj,' cap would be the average of the immediately preceding five years' percentage increases plus one percent. In any year where the City's annual fee payment amount exceeded the preceding year's payment amount plus the applicable payment cap, payment of the excess amount would be deferred to a subsequent fiscal year where the increase in the annual fee payment for that fiscal year over the preceding fiscal year is less than the payment cap. The excess amount would be repaid by the City in any subsequent fiscal year to the extent the City's annual fee payment increase in that fiscal year is less than the excess amount for that fiscal year. Workers Compensation: The "Resource Cost" as stated in the Estimated 2010 -11 Annual Fee (page 8) is based upon "Uniform Position Costs" (UPC) calculations that comprise both salaries and employee benefits for firefighter series positions. Workers compensation costs are included as part of those employee benefit calculations. The total estimated workers compensation costs that the City of El Segundo would fund, as included in the total Estimated Salary and Employee Benefits, is $518,311. Liability: The Fire District's overhead rate includes actual liability costs incurred by the District over the last five fiscal years. The overhead rate is charged as a factor to the total S &EB costs in the City. Therefore, the Estimated Annual Fee for services would include the City's proportional share of liability costs. Based upon the Estimated 2010 -11 Annual Fee, the total estimated liability costs that the City of El Segundo would fund as part of the overhead charge is $16,107. Fire District Special Tax: The City would not be a part of the Fire District's special tax for fire and paramedic services. Conversion Costs: Certain items of City apparatus, equipment, and facilities would require conversion, repair, upgrade, or replacement to be compatible with Fire District operations and meet Fire District standards. The City would be required to reimburse to the Fire District all expenditures made to convert to Fire District operations. A comprehensive evaluation and conversion cost estimate would be completed by the Fire District if negotiations are authorized. Before the survey is conducted for City stations and equipment, the City would be required to enter into a Reimbursement Agreement with the Fire District for the reimbursement of the costs incurred by the Fire District in completing the survey. Revenues: Revenues, if any, generated by the Fire District for its services would be revenues of the Fire District. Those revenues may include fees from hazardous materials inspections (recovery of costs) or others. Revenues derived by the City for Fire District services such 11 .17LA 4If3ILC7"Y ST11r?Y "IYM S,ERVIC1,74 rr) C r ° r f of+" r. , . rr >r�rvrlr B Y TH: CONSOLIDATI D I1 %PROT'TXT[0N.DP; 1?1CT CSI{ L0,5ANGIMLYS COUN7 T as business license inspections may be collected and retained by the City as long as they are not in conflict with any Fire District charges. Should the City undertake a City ambulance transport program, any revenues the City would derive from such a program would be retained by the City. City Annexations: The annual fee for service is predicated upon the City's current service requirements and boundaries. To maintain adequate levels of service, increases in fire and emergency medical services resources may be needed by the Fire District if City annexations occur. Should the City annex additional territory, City and Fire District would need to assess resultant service needs. El Segundo Solvency Calculation El Segundo's solvency calculation is based upon the City's 2008 and 2009 Comprehensive Annual Financial Reports (CAFR). Both the Government Finance Officers Association (GFOA) and the Los Angeles County Auditor - Controller's Office recommend that, at a minimum, the Unreserved (unrestricted) General Fund Balance for a city should be no less than two months of regular general fund operating revenue or regular general fund operating expenditures. In addition, the GFOA recommends that the financial resources available in other funds be considered in assessing the adequacy of the unrestricted fund balance. Therefore, the Auditor - Controller's Office recommends that the balance in the City of El Segundo's Economic Uncertainty fund be included in tests to determine the City's solvency. Applying the GFOA and Auditor Controller's recommended criteria to the City's 2008 and 2009 CAFRs, in both years the total available fund balances have exceeded both the City's General Fund Revenue and General Fund Expenditures and, thus, the City of El Segundo has met the criteria for determining solvency for 2008 and 2009, as follows: 2008 CAFR Analysis Unreserved General Fund Balance $14,004,971 Economic Security Fund $5,317,570 Total 2008 Fund Balances General Fund Revenue Two Month Fund Balance General Fund Expenditures Two Month Fund Balance 2009 CAFR Analysis Unreserved General Fund Balance $8,224,712 Economic Security Fund $2,129,495 Total 2009 Fund Balances General Fund Revenue Two Month Fund Balance General Fund Expenditures Two Month Fund Balance 12 $19,322,541 $8,720,085 $9,676,460 $10,354,207 $9,096,396 $10,237,576 11, r:F�tSrl3lrl? Y "s7'I,Tli1'.xC).xi 1IRVICES :I "O 7x 1," CITY'O EL Sh,G1JN.D013YT:HE C "C�NSC)LI17A'I 1) r r1Z[ 1'rtO:1 s "C; `I "IC)N I)lS Cl C+C "7" � 1 " i,l�S ANGI LES COUNT Y VI. BENEFITS OF ANNEXATION TO THE FIRE DISTRICT Both the City and the Fire District provide outstanding fire protection and emergency medical services. However, the Fire District, due to its overall size and economy of scale, is able to provide a broader range of in- depth, quality services than most municipal fire departments. There are certain benefits to being part of a larger organization that strives to be an attentive and responsive "hometown fire department" to each of the cities and communities it serves. For a general background of the Fire District, please see Appendix B. Regional Concept of Services Delivery The Fire District operates under a regional approach in providing emergency services to its Fire District cities and unincorporated areas of Los Angeles County. Some of the nearby cities and communities that are served by the Fire District include Inglewood, Hawthorne, Gardena, Lawndale, Lennox, Ladera Heights, Alondra Park, Del Aire, Athens and Westmont. To ensure the best response times possible, the closest available resource is dispatched to an incident, regardless of jurisdictional or municipal boundaries, thereby providing an optimum level of service. Both the Fire District and the City would benefit from annexation of the City as follows: Benefit to City: The City would benefit from the 24 District emergency response units located within five miles of the City stations, which would be available to provide enhanced responses to large incidents, and /or simultaneous incidents when the City's units are assigned to other incidents. A preliminary review of costs compared to the City of El Segundo's $15.7 million budget for its Fire Department indicates City costs would be reduced. However, the City would need to make this determination after it carefully considered all costs and revenues associated with fire protection and emergency medical services in the City. Benefit to the County: The unincorporated Del Aire community, as well as some areas within the western Hawthorne area, would benefit from the proximity of City Station 2. In addition, because truck companies' jurisdictions cover a larger area than the first -in engine, the truck assigned to City Station 2 would greatly enhance the level of truck service available to the unincorporated Del Aire and Lennox communities, along with the District - served City of Hawthorne. The following map shows the District's jurisdiction that is within 5 miles of El Segundo's two fire stations. These areas highlighted in yellow will particularly benefit from the additional service that would be available by annexing the City. 13 �� I?I:ASII�II;ITI " S i "r1I) �' I'l�.R R VICES 7 O TI-II CITY017EL EGUNDO BV 77_JE CO.N4OLIDATED FIRE PROTECTION DISTRIG "T Ca " I OS ANG L S COUNTY District Areas within Five Miles of El Segundo Stations V ON, 1 t A 194 IVA-iD Response Times In most cases, the Fire District would respond from the same City stations or closer Fire District stations on a "first -in" response. As a result, response times in the City would be equal to or better than the existing response times, since some areas of the City may be closer to an adjacent Fire District station. Response times in the Fire District areas of unincorporated Del Aire would improve due to the proximity of City Station 2, which would have first -in response jurisdiction in that community. Major or Simultaneous Incidents The City has addressed the need to respond to large, complex, or simultaneous incidents involving major loss of life or property through the use of automatic and mutual aid agreements. While these agreements can provide significant resources, emergency operations are less effective under these agreements than if City forces were an established part of the Fire District and all responding resources were under a unified command. Also, there is usually a dispatch "lag time" for automatic and mutual aid requests, which causes longer response times for assisting units. 14 1�� FEA5,1 3ILITYSITIDVTOR SE RVICT'S WHIE C11YO E,r_ SE3'GUNDO BV-17Ir CONSC)LIUAI_E-I) I�'II? ".E'ROTIs'C,'170N DISIWIC;Y OF OS ANG-1{LL',' COUNTY Fire Ground and Emergency Operations The fire service has recognized standards for the provision of fire and emergency medical services. Some of these standards are dictated by federal or state regulations. Tasks such as commanding and coordinating responding units, operating the fire equipment, searching for and rescuing trapped persons, laying out and attacking the fire with hoses, etc., must be done by an adequate number of properly trained and equipped staff. All the tasks must be accomplished in rapid sequence within very limited and critical time frames. Criteria such as "prior to flash over," "confinement to building of origin," "prior to brain death," and "time to intervention" are applied. The service configuration presented in this Feasibility Study, with supporting Fire District resources, provides strengthened numbers of trained staff to quickly perform required tasks and meet standards within the City. Response Matrix The Fire District's Command and Control Division, Dispatch Services Center, utilizes standardized response profiles to dispatch resources to emergencies. Initial response for a building fire is dependent on the required fire flow in gallons of water per minute necessary to extinguish the fire. Following are a few examples of the Fire District's typical response to reported fires: Initial Commercial Response: The standard first alarm response for a commercial building fire is: Total average staffing level = 5 Engine Companies 2 Ladder Truck Companies 1 Paramedic Rescue Squad 2 Battalion Chiefs 29 If the initial response does not provide the necessary resources, greater alarms may be requested by the incident commander. Commercial Third Alarm: Response to a third alarm for a commercial building fire would result in the following: 13 Engine Companies 6 Truck Companies 2 Paramedic Rescue Squads 1 Hazardous Materials Task Force (Engine & Squad) 1 USAR Task Force (Engine and USAR Squad) 1 Mobile Air Unit 6 Battalion Chiefs, 2 Assistant Chiefs, 1 Deputy Chief Total average staffing level = 104 15 16 r IASrI�.rr;I:r k'S:T'LII)'FC)R .Srs'R VIC;'J;;S ;T C.� t Ill;' t;`r "' CiF Ilr'C. L /1vr�C� 1 Y THIS' CON.SOLI.DAIISD FIRE Z' C)T�;'(;7 "a'C) .r l::r "1 IC "C" C)r LC).S.AIVC:I;'I S C "C)UNl YY Refinery Third Alarm: 12 Engine Companies 3 Truck Companies 1 Paramedic Rescue Squad 2 Hazardous Materials Task Forces 1 USAR Task Force 1 Mobile Air Unit 1 Deluge Unit 1 Foam Unit 4 Battalion Chiefs, 2 Assistant Chiefs, 1 Deputy Fire Chief Total average staffing level = 88 Additional resources, including various specialized pieces of equipment, technical teams, etc., may be requested by the incident commander. When it is anticipated that an engine company would be out for 30 minutes or more in designated critical coverage areas, companies are automatically dispatched to "move -up" to pre- designated vacant stations near the greater alarm incident so that coverage is available for any subsequent emergency. Paramedic Services Sixty -seven (67) paramedic rescue squads are strategically assigned among the Fire District's 169 fire stations. Paramedic rescue squad personnel provide advanced life support, including drug therapy and sophisticated medical procedures, in addition to their basic firefighting duties. In 2005, the Fire District instituted the 12 -Lead Electrocardiogram (ECG) Program. The primary goal of this program is to improve patient care and outcomes by immediately correlating the chief complaint, clinical presentation, transport decision, and hospital intervention. The Fire District has the capability of responding numerous additional squads to an incident or area when a high demand for service occurs. In appropriate locations, the Fire District operates paramedic engine companies and paramedic assessment engines to increase the optimum use and efficiency of personnel. Hazardous Materials Services The Fire District provides hazardous materials response services to all of its jurisdictional area and, upon request and availability, to cities outside the Fire District's jurisdiction. Hazardous materials task force personnel (hazardous materials response squad and an accompanying engine) are trained to identify and deal with a hazardous materials release or potential release on emergency incidents. Related Services The Fire District conducts a variety of public service, educational, fire prevention, and related programs such as: the Explorer Program which introduces young people ages 15 through 21 to the fire service as a possible career through training and participation in actual situations; the Juvenile Fire Setters Program which provides youth counseling; the 16 11A 7 1ylASII3'II.,17 ".'t" S'I`1:rn.�Yli�alt Sr:li�'VIC;'I.�S TCa '1�II:l{' C, °I:r�C.aI�I�;r S11GLrNIa0.13� 1�11:I3 CONSOLIDATI-1) .1,.11X,,'1'1?OT ' C7[ ON.!) ISfI l[C'1'OFLf1SA.NG1I,IsSC.:OIJI lY Rescue Youth Program, operated in conjunction with the District Attorney's Office, which provides a mentoring program at District fire stations for at -risk youths that are between 12 and 14 years of age; and the Yogi Bear Schoolhouse earthquake simulator, which provides earthquake preparedness training. The Fire District also provides ocean lifeguard, forestry, hazardous materials regulation, and other health and safety related services. Lifeguard services are not included as part of this feasibility study. The Fire District's current contract for lifeguard services along the El Segundo beach area would not be impacted should the City transition to Fire District services. Patient Transport The Fire District provides, without charge to patients, pre - hospital paramedic and emergency medical services, including Advanced Life Support (ALS). The Fire District does not provide ambulance transportation. Patients are transported to the hospital utilizing private ambulance service under contract with the Department of Health Services, using the exclusive operating area arrangement. The City may opt to pursue a City -run transport program from City stations for which the City could receive revenue. The Fire District would work with the City and the Department of Health Services to determine the viability of this option for the City. Regardless of whether the ambulance provider is private or City- sponsored, Fire District fire fighter paramedics would accompany the patient in the ambulance if needed for patient care. The private ambulance firm, or City, would charge the responsible private party for transportation. Fire Prevention Fire District fire prevention and related services are provided by both the Prevention and Operations Bureaus as follows: • Building inspections for all commercial, industrial, high -rise, and multi - residential occupancies. • Fire prevention inspections in connection with the issuance of business licenses, at the request of the City. • Inspection of schools and institutional occupancies. • Dwelling brush clearance inspections. • Public education programs. • Investigation of all fire hazard complaints, such as arson, from area residents. • Review of all building plans, subdivisions, conditional use permits, zone changes and water system improvement plans. • Review of applications for filming and special effects permits, sets requirements and conducts inspections at filming locations to ensure public safety and compliance with the Fire Code. 17 i1$ I B V I S II' A" Sl; T 11CIII 'I G'C)NSOIJI)AT[ .I) I,IR ' 111'tC)`Ch'C'170N DI I IZIC;T C)T L05.A_NGIs'JJ_, S C "I71IN7Y Move -Up Coverage Fire District policy would require automatic engine company "move -up" coverage of any designated critical coverage City station(s) when the jurisdictional engines are committed to emergencies anticipated to least 30 minutes or more. Just as Fire District resources outside the City would be used to move up and cover a designated City station(s), a selected company in the City may be used to move up and cover stations outside the City when necessary. Automatic Aid The Fire District utilizes automatic aid agreements with other fire departments to provide the most expeditious response to designated areas on a day -to -day basis while maintaining a reciprocal exchange of services. The Fire District would continue to participate in the City's existing automatic aid agreements and mutual aid programs if the City were to annex to the Fire District. Modifications would be made as appropriate. Adjacent Fire District Resources There are 14 Fire District fire stations, staffed daily with 72 firefighters that are within 5 miles of the City which would provide direct and support service under the regional service delivery concept. Below is a chart listing all of the resources: DISTRICT STATIONS AND RESOURCES WITHIN FIVE MILES OF NEAREST CITY OF EL SEGUNDO BOUNDARY District Station Number Engine Company Quint/ Truck Company Paramedic Rescue Squad Fire Rescue Boat Post Position Staffing Distance to Nearest City Boundary (Miles) 14 X (a) X 6 4.85 18 X (a) 4 1.73 21 X X 5 1.84 58 X X 6 4.38 110 X (b) X X 9 4.81 158 X X 5 4.94 159 X (b) 4 3.92 160 X 3 0.33 161 X X 5 1.15 162 X 4 3.12 170 X (°) X (`) 6 3.37 171 X X 5 3.36 172 X X 5 4.10 173 X X 5 4.52 14 12 4 8 1 72 TOTAL UNITS (a) Paramedic Unit (b) Paramedic Assessment Unit (`) Assessment Light Force 18 11;i ){'E isrl3r JTY S7VD.YFC %R ,5:ERVIC; S 7C) `I`fr1 C,'r: / ": ' (�F fs.r C CINI i(i RY TH CONSOLIDATED FIRE PRO EC:r70N DISTRICT OF L OS ANGla.LES C'OUN7Y In addition, the map below illustrates the resources that are currently assigned within five miles of the City's borders: Los Angeles County Fire Stations Within Five Miles of the City of El Segundo s3 I Y { g t Y! I �� r - V 1 , v • S3' ' AV' + tt iii = j i IIIANIA7 N86ACH� AAI_ Dispatch and Communications Dispatching for Fire District units in the City would be provided from the Fire District's Fire Command and Control Facility located at 1320 North Eastern Avenue, Los Angeles. Fire communications specialists staff the facility, all of whom are Emergency Medical Dispatchers (EMDs). They are trained to provide lifesaving instructions over the phone while persons are waiting for the arrival of emergency units. If the City annexes to the Fire District, the "911" emergency reporting system would remain in effect. A direct computer link and a direct telephone (ring -down) line or "speed dial" system would be maintained between the South Bay Regional Public Communications Authority (Authority), which is the City's PSAP (public safety answering point) and the Fire District Fire Command and Control Facility. All Fire District emergency vehicles contain mobile data terminals (MDTs) and automatic vehicle locators (AVLs) for the most efficient communication and allocation of resources. Command and other appropriate units use cellular phones in addition to radios. 19�t� Eh�1 srr3rr.,�:r YSrLIU 'r ��x s c� vr+C "r .5 71() jj_1Y c,T:r'.Y C;►r+ r,:r; 4.F7 ,1]lvr)c) r3 :r ErrT CON.50LIDA I,,D .I, R'I I'KO rI CII. i; N Co IJNT17 Coordination between City and Fire District Recognizing that constant liaison is essential between the City and its fire department, the area Assistant Fire Chief, who is located at Fire Station 164 in the neighboring City of Hawthorne, along with his Community Service Representative, would maintain a day -to -day working relationship with the City Manager and, through her /him, the City Council. The Assistant Fire Chief would be responsible for representation at meetings called by the City Clerk, meetings of the City Council, and other City staff meetings where Fire District input is needed. The Assistant Fire Chief would act as the personal representative of the Fire Chief of the Fire District on all daily operations between the City and the Fire District. Emergency Preparedness Internal City emergency management, programs, and responsibilities would remain with the City. Public Education Community and school education programs are provided as a Fire District service by local fire stations, assisted by the regional Community Services Representatives. Fire Cause and Arson Investigation Fire cause determination services are provided by the Fire District. According to established policy, either the engine company officer, Battalion Chief or, if necessary, the Fire Investigation Unit conducts an initial investigation and establishes the cause of the fire. Should the cause be determined to be arson, the Fire District's arson investigation service would handle the investigation assisted by the City Police Department. Hazardous Materials Programs Were the City to annex to the Fire District, the Fire District could become the administering agency for the City for the Hazardous Release Response Plan Inventory Program and the Risk Management and Prevention Program. The Fire District would collect all program - related fees as the administering agency. Fire District fee structure, as required by law, is designed only to offset the costs of administering the program. It would be necessary for the City to take the appropriate action necessary to transfer the administrative responsibilities and make required notifications to the City's Certified Unified Program Agency (CUPA) and the California Office of Emergency Services. Should the City request to retain some aspects of the Hazardous Materials Health Programs, the Fire District would work with City staff to determine the best way to implement a dual run program for the El Segundo, which would be formalized in the service agreement between the Fire District and the City. 20 FI;A Sl13IZ;1:I.1'.:I CII) '.I CJR ' ls'!fi �l( "Ii S R) 7I 7' G()NSOI..IDA.:I 'Cs'D I ;7RIs PRO'rl,,'CI7C)N )IS7 illC "7" (1F.J_;C)SAN( %{L.I S COUNfl' Hydrants The Fire District would annually inspect all fire hydrants within the City to ensure that they are mechanically operable and capable of delivering water in accordance with standard Fire District policy. The Fire District would notify the City of El Segundo Water Division, in writing, of any maintenance requirements as soon as possible after such inspections and at any other time the Fire District becomes aware of maintenance or repair requirements. The Fire District would maintain liaison with the City's Water Division for water needs during emergencies and routine functions. Additional District Services See Appendix D for additional details regarding services provided by the Fire District. 21 �,� F?FASIf3TI,17'1's`('LIDk' C,O.NSOLIIUA1'1,;D h'J_J? s '1i0113C170N DI57IZ1. �;"��" CAF LOS ANGEL 4 C;OLIN`1 ' VII. TRANSITION FROM CITY TO DISTRICT City Personnel The California Health and Safety Code (Section 13861) and the California Government Code (Sections 53292 and 55632) provide the legal authority for the Fire District to furnish services to the City and to blanket in or appoint City Fire Department personnel to Fire District status. Ultimately, the blanketing in of personnel is subject to joint agreement between the City Council and the Board of Supervisors, the details of which would be specified in an agreement for services. Firefighting personnel with less than six months' service with the City at the time of transfer to the Fire District, as well as trainees, reserves, auxiliaries, cadets, and fire fighter apprentices, could not be brought in as Fire District employees. Positions and salaries of all personnel blanketed in to the Fire District would be specified in the agreement for services between the City and the Fire District. There would be no reduction in salaries of City fire fighters blanketed in as Fire District fire fighter series employees. Appointment of non - uniformed civilian or non - medically qualified fire fighters for non - safety positions is subject to Fire District needs and negotiation and would require a probationary term for any of these employees. All personnel would be subject to a medical examination, drug screening, and an appropriate personnel review prior to acceptance as Fire District employees. Those not qualifying would remain the obligation of the City. Personnel costs associated with annexation of the City to the Fire District including transfer of any sick and /or vacation time as discussed below, would be defined during the negotiation process. Benefit Time All employees blanketed into the Fire District would receive benefits now provided to Fire District personnel. All time spent in rank as City /Fire District employees would be considered for purposes of determining benefit accrual. Some of the prevailing benefits and conditions are vacation time, holidays, sick leave, retirement plan, and group insurance. So that no employee is transferred to the Fire District without any available benefit time, the City would be required to transfer to the Fire District for each employee, to the extent the employee is entitled to such benefit time in City employment, a maximum of 20 vacation days, or 10 shifts, whichever is applicable, and 12 sick days, or 6 shifts, whichever is applicable. City would reimburse the Fire District for transferred benefit time at City salary rates. All remaining benefit time, such as vacation days, holidays, sick leave, etc., accrued prior to the employee's transfer to the Fire District would remain as obligations of the City. All City employees would be subject to the Hospital Insurance Tax and any other applicable federal regulations. 22 1 44 l�'EAS.IBl1 ;17 "�'STi17)Y'1{C)Id SE.1�'VIC /;;� '1O �H17 (;III °YOV L SEGUNDO BY"THE' CONSOLID7A IT'D FIRE 7'ROI L'CIIOtN.I)IS'rl?.ICI' ().[�' LOl ANCI.ELI:S COUNTY CalPERS /LACERA Retirement A sworn City employee transferring to the Fire District would become a LACERA member on the first day of the month following the transfer of service to the Fire District. CalPERS and LACERA retirement systems are reciprocal. A transferring City employee would leave his or her retirement contributions on deposit with CalPERS and establish reciprocity. The member's LACERA contribution rate would be based on his or her age upon entering the earliest reciprocal system. At the time of retirement, a reciprocal member would receive retirement benefits from both agencies based on the benefits of reciprocity, such as adding service credit under each system to determine eligibility to retire and using the highest earnings under either system to calculate benefits from both. Service with CalPERS or other reciprocal system is not used to determine the amount Los Angeles County contributes towards the members' retiree health insurance premiums. Probation Any City employee on probation on the commencement date of service by the Fire District would remain on probation until the Los Angeles County probation requirement for the respective rank is met. Promoted Positions Current policy of the Fire District is to accept only as many officers and other promoted personnel as there are positions created within the Fire District as a result of the City's annexing to the Fire District. The City would be required to designate the following number of promoted positions and the remaining firefighting members would be blanketed in as fire fighters: 9 Captains 10 Fire Fighter Specialists / Engineers All personnel designated for promoted positions must be duly qualified to hold those positions. . Seniority The annexation of the City to the Fire District would create 37 additional Fire District sworn positions; therefore, 37 uniformed personnel with the highest City Fire Department seniority would receive seniority rights based on service time with the City Fire Department. The remaining transferring employees would be assigned a seniority date consistent with the effective date of transfer and placed on the Fire District's seniority list in order of their relative service time with the City Fire Department. As those transferring uniformed employees with full seniority status leave Fire District service, the other 23 1 YIlA41E3.II;I7 "I'S7`tIL)Y TOR S R'VCC:E TO T/ 1-h tall "YC�It is "L Si �rlN1aC) }3YTHE" CONSOL.IDA1Z D f?I:12) 1'RC)'ItsC "I7C:)N C)IS:C "ItiC;'1 "C%C'Lt�SANG COUNTY transferring uniformed employees would be assimilated into full seniority status based on their total time in service as uniformed City /Fire District employees. Employees would be eligible for promotional examinations within the Fire District without regard to the normal six -month period applicable to new employees. All time spent in rank as City /Fire District employees would be considered for purposes of determining eligibility for promotional examination. City Equipment The City would transfer to the Fire District its interest, right, and title, which shall be free and clear, in specified pieces of vehicular equipment which would be necessary for the operation within the City by the Fire District. Major fire equipment or other equipment essential to the operation of the vehicles or stations would also be transferred. All vehicles and major equipment transferred would be specified in an agreement for services negotiated by the City and the Fire District. Expendable equipment, tools, fixtures, furnishings, supplies, and all items incidental to the operation of the Fire Department would also be transferred but not specified. This includes all items currently in possession or assigned to the City Fire Department unless specifically excluded. The method by which any vehicles leased by the City would be transferred would be addressed in an agreement for services. An agreement for services would also specify the disposition of the equipment and vehicles transferred in the event the agreement is terminated. City Fire Department Facilities If the City were to annex to the Fire District, the two existing City fire stations would be occupied by the Fire District. The Fire District would lease the City fire stations for $1 per year, per facility. For the first five years, fire station maintenance and minor repairs would be the responsibility of the Fire District to the extent of $25,000 per station for the first year, and would increase by 5% each year until the sixth year. All repairs in excess of the Fire District's annual share would remain the responsibility of the City. Beginning the sixth year, all fire station minor repairs and maintenance would be the responsibility of the Fire District, and major repairs would be the responsibility of the City. Landscape Maintenance All routine maintenance of the landscaping at City Fire Stations would be performed by Fire District fire station personnel. Fuel Tanks The Fire District would maintain and utilize the above - ground fuel pump located at Fire Station 2. Costs to refuel Fire Department vehicles are included in the overhead component of the proposed annual fee. The City would retain all responsibility for previously removed and existing underground fuel tanks, fuel pumps, piping, etc., located 24 i�:J [,f- A51BII.1TY"sTIIDY'r%OR ,5fSRv1C1'S TO TIM' (rTV 0F'EL SE rINDO ifVT1M' O,ON.501,1DA7FC,D I ;IR1's PIt077s0;7 C(-)N.D1, 11?ICI' (). Lo ,S ANGI T L,S COUNTY at the City fire stations occupied by the Fire District, including but not limited to any leaks, soil contamination and /or necessary remediation as a result thereof. Site Assessments Prior to the commencement of services by the Fire District, the City would be required to have performed an Electromagnetic Field Survey, a Phase I Site Assessment and Building Asbestos Survey, and a Phase II Site Assessment, if subsequently required, for the two proposed Fire District - staffed City fire stations. The site assessments would be conducted by a Cal -OSHA registered environmental assessor who would determine if asbestos, fuel, lead paint, or other environmental contaminants or hazards are present. All site assessment reports would be reviewed by the Fire District and its environmental services consultants to determine if pertinent standards have been met or if further mitigation measures are required. The City would be required to mitigate and abate all environmental hazards and provide evidence to the Fire District that all recommended measures have been completed and that all applicable laws and requirements have been complied with. Any residual contaminations discovered any time after Fire District occupancy would be the responsibility of the City to abate. All costs relating to Phase I and II site assessments and hazard abatement/mitigation measures would be borne by the City. Withdrawal from the Fire District An annexation agreement entered into by the City and the Fire District would be for a minimum term of ten (10) years. Should the agreement be terminated by either party subsequent to the initial term, the distribution of assets would be determined as defined in the agreement. The Fire District would not be obligated to return to the City any item such as apparatus, vehicles, furnishings, equipment, tools, or other personal property for which a monetary or in -kind credit was given to the City. 25 1�U r sASI73l1,r:r�Ysrrrta c c�rr EWVIc,E� O �x�ccr c c r c F r r., � Gzilv:r�c� r� �xc C()NSC)IIrATr rRCM Iad JO C Lfv R c A.NC_';Er LS c,c)U.NT VII. SUMMARY Annexation of the City of El Segundo to the Fire District would result in the City becoming an integral part of an organization that provides quality service to 58 cities and the unincorporated areas of Los Angeles County through a regional fire protection system. Under this regional concept, fire stations are strategically located throughout the service area, ensuring the most efficient use of resources for response to alarms. The existing City fire stations would be occupied by the Fire District. Daily, on -duty staffing would total 12 in the City. A total of 72 daily, on -duty staff, located within five (5) miles of the City's boundaries, would also be immediately available for fire, hazardous materials, and medical emergencies within the City. Participation in the Fire District offers a means for the City to provide and maintain a very high level of emergency services. It also affords the Fire District enhanced paramedic and truck coverage to the unincorporated Del Aire community and may improve engine company response times. Had the City been a part of the Fire District for the entire fiscal year, the estimated 2010 -11 Annual Fee would have been $10.1 million. The initial agreement term of any service agreement would be a minimum of ten (10) years. 26 3 r 1,-1-,7AS1B11JrYS:r'rlD1".11-OR SE71?VrCES 110 rHL 617 "Y' 1)Fr.L EGUNDO i3Y THE (;()N.S0I,f.13f17`E'11 t'C1Z.� i -IR )7E'C;�lIONDI,57'IZ.ICI'OFLO, ANC;I�If'SC;`C�LI.1Vl.V APPENDIX GLOSSARY ALS Advanced Life Support including emergency care by a certified paramedic (EMT -P) ASSESSMENT ENGINES The staffing on a Paramedic Assessment Engine includes one fire fighter paramedic. In addition to the care that EMTs provide, an assessment engine can provide advanced EMS care such as: heart monitoring and interpretation of cardiac rhythms; manual defibrillation and synchronized cardioversion; IV therapy; and advanced pharmacology drug calculations and admin- istration. A paramedic squad is dispatched simulta- neously with an assessment engine to assist with patient care and follow up at a receiving hospital, if necessary. BLS Basic Life Support including emergency care provided by an Emergency Medical Technician (EMT -1) BOARD OF SUPERVISORS The Los Angeles County Board of Supervisors, Board of Directors of the Consolidated Fire Protection District of Los Angeles County. CaIPERS California Public Employees Retirement System CITY The City of El Segundo CITY COUNCIL The City Council of the City of El Segundo FIRE DISTRICT The Consolidated Fire Protection District of Los Angeles County, also commonly referred to as the Los Angeles County Fire Department EMS Emergency Medical Services EMT -1 Emergency Medical Technician 1 — personnel certified to perform basic life support and first aid. EMT -D Emergency Medical Technician D — personnel certified to perform basic life support, first aid, and to operate an automatic defibrillator. Currently, all engine and truck companies carry automatic external defibrillators and their personnel are certified at the Emergency Medical Technician- Defibrillator (EMT -D) level. 27 3� LITYS111DYFOR Slil? Vl("E'S "0 1 1`1__1 E (' I'll IV, OF EL SEG(INDOBY, 771E FEASIBI pj?OTJTC77OND1S'1W1CTOF 110SANGELES COtW11Y FIRE CONSOLIDAYED Los Angeles County Employees Retirement Association LACERA LIGHT FORCE A Light Force is comprised of a pumper engine and a ladder six uniformed personnel, which truck, staffed with a total of respond together as a unit. PARAMEDIC ENGINES The staffing on Paramedic Engines includes two fire fighter to the care that ElVlTs and paramedics and, in addition assessment engines can provide, can calculate and administer controlled drugs. Paramedic engines also maintain a disaster cache with medical inventory for chemical and biological acts of terrorism. Paramedic engines perform patient follow-up, if necessary, to a receiving hospital. A paramedic squad is not dispatched with a paramedic engine. QUINT A fire service apparatus that serves the dual purpose of a truck and also functioning as a pumper, carrying a water tank. TRUCK A fire service apparatus designed with ladder capabilities and rescue tools such as the "jaws of life." WILDLAND URBAN Area where development and wildland fuels meet at a INTERFACE well defined boundary. 28 p,p,- A411311 :17 �'.STIIL7!' I " /Z 5:l'IiV1C : "I1" i 1 C) i h C 1 I ' C) s'f: SF.Y; i1NC)C)13.�' :1" Ifs G „ZION �L5711IC C OF LOS ANGEEES COUNTY C7NSC111fC1) I l?lPI711 APPENDIX B DESCRIPTION OF CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY The Consolidated Fire Protection District of Los Angeles County was established in 1949 and is a "special district” under California law. Pursuant to California Government Code Section 55632, the Board of Supervisors of Los Angeles County, as the governing body of the District, may contract with any other neighboring city, county or fire protection district for the furnishing of fire protection to such other agency. Population and Resources The Fire District serves approximately 4.14 million people in 58 cities and all of the unincorporated areas of Los Angeles County. The Fire District is a nationally recognized fire department that provides a variety of high - quality emergency and safety - related services. The Fire District operates 169 fire stations with 163 staffed engine companies; 32 ladder truck companies, which include 19 quints that have both pumper and ladder truck features; 5 light forces, which are comprised of both an engine and truck company that respond in tandem; 4 hazardous materials response squads; 2 urban search and rescue task forces; 3 staffed paramedic air squads (with the capability of staffing an additional 7 air squads); and 67 paramedic rescue squads. In addition, numerous support services and special pieces of equipment are utilized. Organizational Structure The Fire District's organizational structure is as follows: Fire Chief Executive Support Planning Division Chief Deputy Emergency Operations Compliance Office Medical Director / Employee Services Section II Chief Deputy II Business Operations Professional Technical Services Division Risk Management Division Employee Relations Division - Performance Section East Administrative Prevention �peciai North Central Sery ices Services Services Regional Regional Regional Operations Operations Operations Bureau Bureau Bureau Bureau Bureau Bureau )eputy Chief Deputy Chief Deputy Chief Deputy Chief Deputy Chief Deputy Chief 29 ��V fE�1SII3 .r1I:r'I',57`1JD1'IC),IZ'ERVIC 1"O 1711'Cra" 'OI L'1; 4I+ "C;zIN.rJCiI3T>.'i r1s I S c � CONSOLL)AI "I 1)1-'I1� pl?o7 : "C IION )I:5 r'1t,ICI" OF.L)4 ANGIs'Ll,N t "fir For efficient management, the Fire District is divided into six functional bureaus, each commanded by a Deputy Chief: Central East and North Regional Operations Bureaus The firefighting, hazardous materials emergency response, and emergency medical forces of the Fire District are assigned into these three regional Operations Bureaus. These forces are divided into nine field divisions, each under the command of an Assistant Fire Chief. Each field division is composed of two to three battalions. Each battalion is supervised 24 hours per day by a Battalion Chief. Six to twelve fire stations make up a battalion. The Battalion Chief provides overall supervision and administrative control of the stations and is the first line of management responsible for dealing with union - represented employees. An on -duty Fire Captain is assigned to each engine and truck company. The Fire Captain supervises the station and is responsible for the fire prevention and suppression, emergency medical, and other emergency and routine services that are provided within the station's jurisdictional area. The City of El Segundo would be included in the Central Regional Operations Bureau. The Deputy Fire Chief in command of the Central Regional Operations Bureau is located at Fire Station 171 in the City of Inglewood. The local Assistant Fire Chief is located at Fire Station 164 in the City of Hawthorne. Prevention Services Bureau Comprised of the Prevention, Health /Hazardous Materials, and Forestry Divisions. Special Services Bureau Comprised of the Command and Control, Fire Fleet Services, Construction and Maintenance, and Information Management Divisions. Administrative Services Bureau Comprised of the Human Resources, Financial Management, Organizational Development, and Materials Management Divisions. 30 ;� i , ASjBjLr7 "ySillD YFOR SIs "_RVIC ES` 'T'd") Is (1 "['Y0F_EL S% GUNS. O BY 71HE CONSO.L.IDAT "E D.F11 I'IZ0:I'Xi "f'j70_N 1),IS`IIZ /C7`0FLOSANGE'Lb, "S C;`OUN74" APPENDIX C ADDITIONAL DISTRICT SERVICES Training The Fire District operates four regional training centers. A newly hired Fire District employee is given 17 weeks of intense training at the Fire District's training centers. Our training system is designed to ensure that only highly trained firefighting personnel are available for all emergency and non - emergency duties. In addition to basic firefighting skills, the recruit fire fighter is trained for medical emergencies and is certified as an EMT - 1 and EMT -D. For one year after graduation, the employee is on probation and is rated monthly on training progress. The probationary fire fighter receives daily drills and must pass a final examination before being approved for permanent employment. Ongoing training for all personnel is accomplished by mandatory, daily, two -hour drills. Personnel are continually introduced to new or improved emergency and non - emergency procedures. City firefighting personnel assimilated into the Fire District, if not already certified, would receive EMT -1 and EMT -D training and certification, and Class "B" commercial driver's training and licensing as required by the Department of Motor Vehicles. Those personnel would also receive various other orientations and training for their specific positions in the Fire District. Technical Expertise The District is a progressive leader in the fire service. It is comprised of many individuals and groups with specialized skills and equipment who provide a high degree of efficiency and cost - effectiveness for both routine and emergency functions. Although District urban search and rescue, hazardous materials squads and helicopter operations receive much publicity, the District's scope of expertise and specialization is wide and varied. A few examples follow: Arson investigators are full -time professionals. • Specially trained members of the Joint Regional Intelligence Center (JRIC) Terrorism Early Warning Group (TEW) which is comprised of personnel from other agencies such as the Sheriff's Department, L. A. City Fire Department, L. A. City Police Department, Department of Health Services, FBI, the Rand Corp., and others. • Six OES /FEMA certified urban search and rescue dogs and one ATF certified arson dog. Swift water rescue teams. 31 �� 1?I ASI13Cl;rTY'S:C "CIZ71 " "1l)!? �s "X VCC 1.'. i()' JCI; TTO XsL SEGi1TVOO B YTHIs G' )NSo.Z,II)�i:II .T� 1?1Ct.i� p1?OJ 1C,`C "fON )I TR C;T O OSANCrE EN CC)Cll IT Fire prevention staff are specialized and develop in -depth knowledge in particular areas. These areas include: Schools and Institutions — Conducts inspections of schools and institutional type buildings. Area Offices — Inspections include new construction, tenant improvement, large occupancies, public assemblies, some of the smaller projects and tenant improvement plan checks. Petroleum and Chemical Unit — Conducts inspections of refineries, large chemical plants, etc. _Arson/Fire Investigation Unit — Conducts arson investigations and cause determination investigations. Engineering /Plan Check Section — Reviews all new construction /large tenant improvement plans for Fire Code requirements. Health /Hazardous Materials Division — Handles hazardous materials disclosure. • A full -time, professionally equipped video unit produces quality and effective audio and visual training materials. • Special committees provide procedures and training for railroad incidents, truck operations, wildland pre- attack, fire prevention and other specialized areas. • Experienced administrative paramedics or the District's Emergency Physician /Medical Director coordinate multi - casualty medical procedures. • A full -time, licensed breathing apparatus technician and experienced, trained assistants repair and maintain breathing apparatus. • Registered nurse /professional educators coordinate EMT training. • The Information Management Division, provides computer support to the field, Control Division (dispatching). with approximately 49 skilled technicians, administration, and the Command and • The District's 53 fire shop and field mechanics maintain the District's apparatus for maximum use and efficiency. • A state -of- the -art, computerized Command and Control Center dispatches and 32 ;� '1)x � " C)I .Ir StC CI J. -j I I G'ONSL7LIDAI I %:I7 --' 1'IZC)77 C; I'IC�N I,S rRIC;T O I,CISANC T LLS C;C)LINC "I' manages the closest available resources on an incident. All first responder units are equipped with an automatic vehicle locator device (AVL) that sends real time data reflecting the location of each unit, unit type, and current rate of travel. Dispatching and command staff see exactly where resources are at any time so that units can be moved or repositioned, if necessary, to optimize the use of emergency first responders based upon their actual location. Following are examples of the District's specialized emergency apparatus and units: Urban Search and Rescue (USAR) Task Forces — Comprised of a USAR Squad and a USAR Engine, these two units combine to form a USAR Task Force that are specially trained to respond to technical rescues, collapsed structures, trench rescues, confined space rescues, swift water rescues, cliff rescues, major vehicle accidents with entrapment, and structure fires. Hazardous Materials Emergency Response Task Forces — Comprised of a Hazardous Materials Squad and Engine, these two units are staffed with firefighters who are specially trained to provide immediate response to hazardous chemical emergencies and collapse incidents and provide additional personnel for major emergencies. Water Tenders — Provide water if hydrants fail. Metropolitan Incident Resource Vehicle (MIRY) — A vehicle designed to convey supplies and equipment to support a multi- casualty mass decontamination operation. Tractors — Transport bulldozers and search and rescue trailers to incident sites. Rehabilitation and Food Trucks — Assist fire fighters working on incidents for extended times. Bulldozers — Dike off hazardous materials flows or flood waters, assist in rescue efforts, fire overhaul, and wildland firefighting. Light Units — Provide lighting and electricity for effective nighttime operations. Brush Patrol Trucks — Provide jurisdiction patrolling and immediate extinguishment of small fires in the urban interface areas. Foam Units — Provide special types of foam application for chemical and petroleum fires. These are separate from foam units carried on engine companies. Mobile Air Units — Provide on -scene refill of breathing apparatus to enable continuous firefighting operations. Mobile Command and Communication Centers — Allow on -site communication and 33 i J -()I? SEI? VIcI � I I :) EJ SEGUNDOBY7YIE' _S' IE CTI V( F , TO /'I t, ,s cOONTY FE MJTV'STIJDy 1, CONSOLIDA TED PIRE PROTTXRON DISIWICI'01' L()SANGE _t� coordination of resources at major incidents such as floods, earthquakes, explosions, large industrial or life loss incidents. Helicopters, — Provide paramedic treatment and transport in life-threatening situations as well as fire suppression water-dropping capabilities and air reconnaissance for major disasters, The District has 9 helicopters which includes 3 Firehawks with a water capacity of 1,000 gallons, and 6 Bell 412's. Emergency Support Teams (ESTs) — Strategically located two-person units provide first-alarm firefighting support to specific areas in the District to augment firefighting staffing. Deluge Units — Provide very large water streams for effective application and knockdown of large industrial fires. While the resources listed above are representative of the specialized capabilities of the District, application of these specialized resources in addition to the economy of scale the District enjoys leads to the high quality and wide variety of service the District offers the city. .� 34 .1 35 O m T m D i 77 O o n p0 �. Z n T u n D C D n Z u m � v O fTi O m w o a m o 0 r D 3 C m n 3 O - �! Oi O w w� w3 o 9.3 �'o c° DODO 3 zZ ti Q D a F Qm vw� w 3 m c w .m °' w' n mo mD ID . »�m 30 -° m an £ w y m o w w a - m a_ O ° w N N N n 3 m J J J J m m m N m UI A W w N , - , - , , - - , -' '� O (D N fall O C I a) 2.- O w D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m W N� W N� w N� (n N O N O fp m J m m A N� cp m m A W6 N N N a 1p � D ID w 3 p c m n o w rn pmmm :rmC>��mZ0>, Om�a <OD�90t➢i�c➢il�9m m m wa ''-o ^� rn w w CXXmpDOODD C) T(n MZ mM -6 m � D'I N �DODm K> D K900K cn0 rZ m OC V V �-mi C)mmm N n 3 M. N �' ((n 131 F 0O 000mm -I Kn MEl CrN ?N y1OQD (�> pO�G1nD - Ox (^ w m N w n'N N Q W N m D y 031 <m0 CM33 mm D In mF m(nZ -i31D vZzZ m -ID (n Znz --{I -ml c: �r ;z GD9 f<n N m Sao. j n o rNC m m m u m m 7m1 -iD-I 9'�p p < < Op w _I� Z Z Z �-mi:0 Z o W o viK'O y N O c N -1 -i _ m C m C) m 37zvD V mm m-zi m<m Fn CCCmm(^ m NaNmmm�Cnm{ Oo m C ❑ CL mCC(n Z -V it D m_i �(np00D77C C N �N Np N O O �TmDmm^�pppZ V Zvi 9 -Z�(M(1;;�C -Dlpp m o 0 0 �w `< m O °' o m C C C Z m n (nzzOD m m�m� n^� z �� z 0 C -Ipp>0z o �, w w N w a ro v o -�ppm< z new mz mzzm z 0Z9 n w o c m o a m w m O p z � p `L m 0 as '^ 3 CD m 3 m m � Z+ 'l 0 D �. m o vi m 7J O Z C z (n <o< w0 C) Z 0 m o O m e a w' m y O j C N w ? O v O n ➢ =1 N N � c w � W w wrote m. z w�+ wiv(n m,cmo W W N (m0 N m N A m W O Oho A A L7 m m A A (NO O m w' A D to 0 J O O O O m A A rTm ° ° ° N 2 2 2 N N C C C m m m z c m m m m z z 0 U) O i m 0 a x ° m m a m m I O 9 i N J OD A D m O D m 0 O D r ch O n c c 1 J N O 0 m c� N m n N D 7J D 1O m O r D N r m in G) PC <Z O CO z p CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 7/23/10 THROUGH 8/05110 Date Payee Amount Description 7/23/2010 State of CA EFT 1,891.15 Child support payment 7/23/2010 Nationwide EFT 71,374.34 EFT 457 payment 7/23/2010 UB 4,295.65 PARS payment 7/23/2010 Manufacturers & Traders 33,217.56 457 payment Vantagepoint 7/23/2010 Health Comp 2,881.74 Weekly claims 7/28/2010 Health Comp 2,800.83 Weekly claims 7/28/2010 Lane Donovan Golf Ptr 18,979.27 Payroll Transfer 7/29/2010 Unum 497.80 LTD 7/30/2010 Cal Pers 313,245.11 Retirement 7/30/2010 Wells Fargo 407,067.70 Infrastructure semi annual payment 7/30/2010 ICRMA 846,086.00 Workers Comp & Liability Insurance 8/4/2010 Health Comp 4,695.10 Weekly claims 8/5/2010 Cal Pers 413,052.52 Health 8/5/2010 Employment Development 4,852.00 State Taxes 8/5/2010 Employment Development 58,051.99 State Taxes 8/5/2010 IRS 254,984.39 Federal Taxes 7/23 - 8/5/10 Workers Comp Activity 32,901.64 SCRMA checks issued 2,470,874.79 DATE OF RATIFICATION: 8/17/10 TOTAL PAYMENTS BY WIRE: 2,470,874.79 Certified as to the accuracy of the wire transfers by: 8/(. l ro Dep ty City Treasurer Date 81/0 Ja Director of inance, 4 / Date City Man Date Informatics on actual enditures is available in the City Treasurer's Office of the City of El Segundo. P: \City Treasurer \Wire Transfers\2010 \wire 2010 3rd Qtr \Wire Transfers 8- 05.xls A. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 3, 2010 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Busch at 5:00 p.m. ROLL CALL Mayor Busch Mayor Pro Tern Fisher - Present - Present — arrived at 5:05 p.m. Council Member Brann - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mark Hensley, City Attorney, stated that Government Code §54956.9(b) items were deleted from agenda before Council entered closed session. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -3- matter City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 NSA Construction Group, Inc. vs. City of El Segundo, LASC Case No. BC438182 Catbird Plumbing & Construction, Inc. v. Gonzales Construction, Inc. LASC Case No. BC440589. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 1 I +I 6 Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. APPOINTMENT AND PERFORMANCE EVALUATION OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1- matters Represented Group: Police Support Services Employees Association (PSSEA), City Employees Association (CEA), Firefighters Association (FFA), Police Managers Association (PMA), Police Officers Association (POA), Supervisory and Professional Employees (S &P) Negotiators: Jack Wayt and Bob Hyland CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -2- matters City Property: 2161 El Segundo Boulevard, El Segundo (Fire Station No. 2) City Negotiators: City Manager, Assistant City Manager Negotiating Party: Wiseburn School District Under Negotiation: Price and Terms (potential lease or sale) City Property: APN #4155 - 614 -900 (Storm Water Detention Basin) City Negotiators: City Manager Negotiating Party: El Segundo Unified School District Under Negotiation: Price and Terms (potential lease or sale) Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEET, ING PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 3, 2010 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Busch at 7:00 p.m. INVOCATION — Pastor Scott Lambert, Hilltop Christian Church PLEDGE OF ALLEGIANCE — Council Member Suzanne Fuentes PRESENTATIONS a. Council Member Fuentes presented a Proclamation announcing August 7 and 8, 2010, St. Anthony School Golden Jubilee Week. ROLL CALL Mayor Busch - Present Mayor Pro Tem Fisher - Present Council Member Brann - Present Council Member Fuentes - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. George Hoops, Resident; spoke regarding local residents paying for trash service and property tax. Loretta Frye, Resident; spoke regarding the water rate increase. Also spoke to the difficulty that seniors will have filing proof of income to qualify for the low income water billing. Pete Charland, Resident spoke in opposition to the County assuming control of the El Segundo Fire Department. Peggy Tyrell, Resident; spoke in opposition to the County assuming control of the El Segundo Fire Department, and the circulation of a petition by the Firefighters Association. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 3 Scott Houston, Resident; spoke in favor of placing a TOT and UUT increase on the November ballot. Jane Friedkin, Resident; spoke regarding council's lack of response to citizens and City Hall's automated phone answering system. Mark Renner, Resident; spoke in opposition to the County assuming control of the El Segundo Fire Department and City salaries /retirements. Liz Garnholtz, Resident; spoke in opposition to the County assuming control of the Fire Department. She also spoke regarding the CalPers financial commitment and the budget. Toni Raynor, Continental Development; spoke regarding the Fire prevention process and the possibility that the service may be diminished with the County. Ron Swanson, Resident; spoke regarding the City budget and declining economy and the proposed election regarding the tax increases. He feels the employees, residents and businesses need to walk hand in hand to bridge the budget deficit. Marsha Hanson, Executive Director of the Chamber of Commerce; addressed the Chamber's concerns regarding the proposed UUT and TOT increases. The Chamber urges Council to find new spending reductions. Joe Hardy, Hacienda Hotel; spoke against the proposed TOT increase. Lilly Craig, Chevron; spoke regarding the UUT proposal, and stated that slowly increasing taxes on the business community was not the solution to the budget deficit. Jim Hart, Northrup Grumun; spoke regarding the proposed tax increases on the business community as the solution to the budget deficit. Mike Robbins, Resident; spoke against raising any taxes, and employee compensation. Gary Wallace; Resident; spoke against the Fire Department being taken over by the County. City Attorney Mark Hensley announced that based upon the fact that meetings with the following labor unions did not produce the desired 5% cost savings, the City will initiate layoff process for the following unions: Police Support Services Association, City Employee Association, Police Officer's Association, and the Supervisory and Professional Association. A. PROCEDURAL MOTIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 4 1��,1 Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Brann, SECOND by Council Member Jacobson to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance approving Environmental Assessment EA No. 863 and Zone Text Amendment ZTA 10 -03 to amend the C -4 (Commercial Center) Zone to allow: 1) medical and dental offices, not to exceed 5,000 square feet as permitted uses, and 2) automobile sales and service centers, not to exceed 70,000 square feet as a conditionally permitted use; and adopting Development Agreement No. 10 -01 (Fourth Amendment to Development Agreement No.03 -01 with Rosecrans - Sepulveda Partners, 2, LLC and PES Partners, LLC for EA 631) for the Plaza El Segundo development project located at 710 -860 South Sepulveda Boulevard, 700 -740 Allied Way, and 2003 -2015 East Park Place to allow the following uses: 1) a certified Farmer's Market to operate one day per week; 2) Medical and Dental Offices, not to exceed a total of 5,000 square feet of floor area; and 3) an Automobile Sales and Service Center, not to exceed 70,000 square feet; and to allow the entire Plaza El Segundo Development (Phase 1) to be considered as a single parcel for the purpose of meeting the El Segundo Municipal Code minimum parking requirements and to eliminate the requirement for individual parcels to have parking covenants recorded to transfer parking between parcels within the Phase 1 Development. Applicant: PES Partners, LLC. (Fiscal Impact: None). Mayor Busch stated that this was the time and place to conduct a public hearing regarding the introduction and first reading of an Ordinance approving Environmental Assessment EA No. 863 and Zone Text Amendment ZTA 10 -03 to amend the C -4 (Commercial Center) Zone to allow: 1) medical and dental offices, not to exceed 5,000 square feet as permitted uses, and 2) automobile sales and service centers, not to exceed 70,000 square feet as a conditionally permitted use; and adopting Development Agreement No. 10 -01 (Fourth Amendment to Development Agreement No.03 -01 with Rosecrans- Sepulveda Partners, 2, LLC and PES Partners, LLC for EA 631) for the Plaza El Segundo development project located at 710 -860 South Sepulveda Boulevard, 700 -740 Allied Way, and 2003 -2015 East Park Place to allow the following uses: 1) a certified Farmer's Market to operate one day per week; 2) Medical and Dental Offices, not to exceed a total of 5,000 square feet of floor area; and 3) an Automobile Sales and Service Center, not to exceed 70,000 square feet; and to allow the entire Plaza El Segundo Development (Phase 1) to be considered as a single parcel for the purpose of meeting the El Segundo Municipal Code minimum parking requirements and to eliminate the requirement for individual parcels to have parking covenants recorded to transfer parking between parcels within the Phase 1 Development. Applicant: PES Partners, LLC. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 5 Clerk Mortesen stated that proper notice had been given in a timely manner and that no communications had been received in the City Clerk's Office. Greg Carpenter, Planning and Building Safety Director, gave a report. Dan Crofts stated he was available to respond to any questions. Liz Garnholtz, Resident; spoke regarding parcel taxes. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1446 AN ORDINANCE AMENDING SSEPUDEVELOPMENT LVEDA P 2EN LLCGRANDENROSEOCRANS- BETWEEN ROSECRAN SEPULVEDA 3, LLC (PES PARTNERS, LLC), AND THE CITY OF EL SEGUNDO AFFECTING THE PLAZA EL SEGUNDO DEVELOPMENT, AND AMENDING EL SEGUNDO MUNICIPAL CODE ( "ESMC ") C -4 (COMMERCIAL CENTER) ZONE REGULATIONS, Council Member Brann introduced Ordinance No. 1446. Second reading and adoption of the Ordinance scheduled for August 17, 2010. 2. Consideration and possible action to open a Public Hearing, consider testimony, and adopt a Resolution finding that the City conforms with the annual Congestion Management Program (CMP) and adopting the annual CMP Local Development Report, in accordance with California Government Code § 65089. (Fiscal Impact: None) Mayor Busch stated that this was the time and place to conduct a public hearing regarding testimony, and adopt a Resolution finding that the City conforms with the annual Congestion Management Program (CMP) and adopting the annual CMP Local Development Report, in accordance with California Government Code § 65089. Clerk Mortesen stated that proper notice had been given in a timely manner and that no communications had been received in the City Clerk's Office. Greg Carpenter, Planning and Building Safety Director, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 6 143 RESOLUTION NO. 4672 A RESOLUTION FINDING THE CITY PROGRAMN(CMP) COMPLIANCE AND ADOPTING THE CONGESTION MANAGEM ENT LOCAL DEVELOPMENT REPORT PURSUANT TO GOVERNMENT CODE § 65089. MOTION by Mayor Pro Tern Fisher, Busch 5 /0 to adopt Resolution No. 4672. MOTION PASSED B Y UNANIMOUS VOICE VOTE C. UNFINISHED BUSINESS 3. Consideration and possible action to (1) call for a special election on November 2, 2010; (2) place an initiative on the ballot to amend and increase by 2% the City's utility user tax ( "UUT "); (3) place an initiative on the ballot to amend and increase by 2% the City's transient occupancy tax ( "TOT "); and (4) take such additional, related, action that may be desirable. Fiscal Impact: Projected approximate annual revenue increase of $3,948,000 from the UUT and annual revenue increase of $964,000 from the TOT. RESOLUTION NO. 4668 A RESOLUTION PLACING AN INITIATIVE ON THE NOVEMBER 2, 2010 BALLOT PURSUANT TO ARTICLE XIIIC, SECTION 2(B) OF THE CALIFORNIA CTAXATION CODE EECTION D 3724 SECTION RVENUT & 53724(C) REGARDING UTILITY USER TAXES. MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to adopt Resolution No. 4668. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 RESOLUTION NO. 4669 A RESOLUTON CALLING A SPECIAL ELECTION ON NOVEMBER 2, 2010 PURSUANT TO ELECTIONS CODE SECTION 9222 AND 10403 MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Fuentes to adopt Resolution No. 4669. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 RESOLUTION NO. 4671 A RESOLUTION DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS OF THE BALLOT MESURE REGARDING THE EL SEGUNDO UTILITY USERS TAX MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO 1 � `f MOTION by Mayor Busch, opt Resolution No. 4671. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 RESOLUTION NO. 4670 A RESOLUTION E WITHLTHE CITY CLERK BESNCLO BALLOT ARGUMENTS FILED INCLUDED WITH VOTER INFORMATION FOR A SPECIAL ELECTION ON NOVEMBER 2, 2010 MOTION by Mayor Busch, SECONDED by Mayor Pro Tern Fisher to adopt Resolution No.4670. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4. Continuation of Council's consideration to transition the El Segundo Fire Department's ( "ESFD ") services to the Consolidated Fire Protection District of Los Angeles County (aka the Los Angeles County Fire Department), including possible action to direct staff to undertake further analysis of potential impacts including, without limitation, an analysis pursuant to Elections Code § 9212 regarding an initiative petition currently being circulated that would require, if adopted, that ESFD's services be performed by the County. Continue to August 17, 2010. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2578242 to 2578444 on Register No. 20 in the total amount of $773,347.03 and Wire Transfers from 7/09/10 through 07/22/10 in the total amount of $2,425,320.67.Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved Regular City Council Meeting Minutes of July 20, 2010. 7. Approved Agreement No. 4082 with the City of Hawthorne to implement and maintain server -based Records Management System and related software applications developed by Tiburon Inc. (Fiscal Impact: One time costs not to exceed $235,000 from the already approved one -time start up cost of $517,500.00; $90,000 for annual contractual maintenance costs). Authorized the City Manager to execute an Agreement with the City of Hawthorne to implement and maintain server -based Records Management System and related software applications. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 81 _ 1 L1 0 8. Approved request for the El Segundo Police Department to accept and expend one -time grant funds from h ania O ce of $ O) Enforcement and Awarene ss Prog ramFaImpact 15,84 OOfrom OTS Grant Fund) 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON. 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER FUENTES. 11. Approved request from Mattel, Inc. to allow two temporary five hundred four (504) square -foot "Special Event Signs" on the south side of the parking structure located at 333 Continental Boulevard. Applicant: Mattel, Inc. for a period of sixty five (65) days beginning August 24, 2010 and ending October 27, 2010. (Fiscal Impact: None) 12. Adopted Resolution No. 4673 setting a public hearing on September 7, 2010 for Council consideration of a franchise agreement with Golden State Water Company to distribute potable water in the City of El Segundo. (Fiscal Impact: 2% of gross annual receipt of Applicant arising from the use, operation or possession of the franchise.) MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to approve Consent Agenda Items 5, 6, 7, 8, 11, and 12 (as amended). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 9. Consideration and possible action to receive and file report without objecting to a new Alcoholic Beverage Control (ABC) license for on -site sale and off -site consumption of alcohol at an existing convenient store located at 601 North Sepulveda Boulevard. Applicant: Veronica Becerra (Fiscal Impact: N /A) MOTION by Council Member Jacobson, SECONDED by Brann, to request the ABC deny a new Alcoholic Beverage Control (ABC) license for on -site sale and off -site consumption of alcohol at tl BY convenient store FOLLOWING located V0 CE VOTEepAYES Boulevard. MOTION PASSED JACOBSON, FUENTES, BRANN. NOES: BUSCH, FISHER. 3/2 10. Adopt Ordinance No. 1444 approving Environmental Assessment EA 755 and Zone Text Amendment ZTA 07 -02 to amend the El Segundo Municipal Code ( "ESMC ") off - street parking and loading regulations (Fiscal Impact: N /A) MOTION by Council Member Fuentes, SECONDED by Mayor Busch to adopt Ordinance No. 1444 approving Environmental Assessment EA 755 and Zone Text Amendment ZTA 07 -02 to amend the El Segundo Municipal Code ( "ESMC ") off - street MINUTES OF THE REGULAR CITY COUNCIL MEET, INN PAGE NO. 9 I�iJ parking and loading regulations. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS REPORTS — CITY MANAGER - NONE REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE REPORTS — CITY TREASURER — Reported he would be on vacation for the next Council meeting. REPORTS — CITY COUNCIL MEMBERS Council Member Fuentes — spoke on Broadway in the Park and St. Anthony's reunion celebration. Council Member Brann — spoke on Broadway in the Park, Cable TV, and spotlight on El Segundo segment. Council Member Jacobson — 13. Consideration and possible action regarding Business License Tax Recommendation — This item serves as a place holder. Currently meeting with businesses on this matter. No action or discussion taken. Spoke regarding Broadway in the Park, and requested that the Council Salaries and benefits be posted on the City website. Mayor Pro Tern Fisher — NONE Mayor Busch — Spoke regarding El Segundo Night at Dodger Stadium; announced the El Segundo Little League 12 year old All Star team accomplishments. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 3, 2010 PAGE NO. 10 l� 1 Mike Robbins, Resident; requested that the City employees compensation and benefits also be posted on the City web site. Peggy Tyrell, Resident; spoke regarding the petition circulated by the Firefighter's Association. Jane Friedkin, Resident; spoke regarding Council Member Brann's comments on residential fees. Mark Renner, Resident; spoke regarding the proposed layoffs and employee salaries. Elizabeth Waase, Resident; spoke regarding the El Segundo Fire Department services and the CERT program. MEMORIALS — NONE CLOSED SESSION - NONE ADJOURNMENT at 10:11 P.M. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEET, INN PAGE NO. 11 EL SEGUNDO CITY COUNCIL . - --n A cm A W MF.NT MEETING DATE: August 17, 2010 AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve a five -year bulk rate agreement between the City and Time Warner for cable television services to the residents of Park Vista. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a five -year bulk rate agreement between the City and Time Warner; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: $ Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Alison Fiorini, Recreation Supervisor If f REVIEWED BY: Bob Cummings, Recreatioarks Director APPROVED BY: Jack Wayt, City BACKGROUND AND DISCUSSION: In June 2002, the Housing Corporation entered into a bulk rate billing agreement with Time Warner to provide cable television services to the residents of Park Vista. That agreement has since expired and a replacement agreement is required. Under a bulk rate agreement, the need for individual billing to residents is avoided and, instead, the Housing Corporation is billed a bulk rate each month. The rate represents a substantial discount of nearly 50% off of the standard retail rates for the same services. The cost of cable television services is factored into the rental rate for each unit. Currently, the total monthly cost for providing cable services to all 97 units is approximately $2,444.00, which translates to approximately $25.20 per unit. The new agreement factors in a small increase in service fees, bringing the new monthly total to approximately $2,764.50, or $28.50 per unit. The term of the new agreement a 5% years annual increase. in for the first ed two years. After that, the agreement provides maximum EL SEGUNDO CITY COUNCIL MEETING DATE: August 17, 2010 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding authorizing the recording of the Notice of Completion and authorizing the City Manager to accept completion of work for 26 homes related to the City's Residential Sound Insulation Program's Group 38 (Project No. RSI 09 -19). (Final Contract Amount: $746,207.09) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of Completion in the County Recorder's Office; 2. Authorize the City Manager, or designee, to close out Project No. RSI 09 -19; and /or 3. Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: List of homes included in Groups 38 Planning and Building Safety Director's Notice of Completion FISCAL IMPACT: Included in Adopted Budget Amounts Budgeted: $782,980 Additional Appropriation: N/A Account Number(s): 116 - 400 - 0000 -8960 ORIGINATED BY: James S. O'Neill, Program Manager rnd REVIEWED BY: Gre Carpenter, Director o ann' uilding Safety Greg APPROVED BY: Jack Wayt, City Manage BACKGROUND AND DISCUSSION: This project is part of the City's Residential Sound Insulation (RSI) Program financed by federal grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los Angeles World Airports (LAWA). The RSI Program offers modifications to owners of qualifying residential property in the City of El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its meeting on November 3, 2009 the City Council awarded a construction contract to Big West Construction Corporation (Big West) for construction at 26 homes, commonly referred to as Group 38 of the RSI Program. The work has now been completed and the final contract amount is $746,207.09. NAPI Exhibit A Residential Sound Insulation Program (:rniiin iR RSI Number Project Address 38.01 860 Penn St. 38.02 862 Penn St. 38.03 1213 E. Acacia Ave. 38.04 856 Virginia St. 38.05 649 W. Maple 38.06 123 W. Maple 38.07 821 Virginia St. 38.08 933 Pepper St., Unit 1 38.09 933 Pepper St., Unit 2 38.10 933 Pepper St., Unit 3 38.11 933 Pepper St., Unit 4 38.12 933 Pepper St., Unit 5 38.13 933 Pepper St., Unit 6 38.14 1208 E. Imperial Ave., Unit A 38.15 1208 E. Imperial Ave., Unit B 38.16 1208 E. Imperial Ave., Unit C 38.17 1208 E. Imperial Ave., Unit D 38.18 1208 E. Imperial Ave., Unit E 38.19 1208 E. Imperial Ave., Unit F 38.20 951 Main St., Unit 101 38.21 951 Main St., Unit 102 38.22 951 Main St., Unit 201 38.23 951 Main St., Unit 202 38.24 951 Main St., Unit 203 951 Main St., Unit 204 L38.25 38.26 852 Lomita Street .9 tJl Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Residential Sound Insulation Program — Group 38 Project No.: RSI 09 -19 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: The undersigned is an officer of the owner of interest stated below in the property hereinafter described. 2. The project owner's name is: City of El Segundo 3. The full addresses of the project are: attached as Exhibit A and incorporated by reference 4. The nature of the interest of the owner is: 5. A work of improvement on the property hereinafter described was field reviewed by City representatives on: see attached Exhibit A 6. The work done was: Residential Sound Insulation Program Improvements 7. On August 17, 2010, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 8. The name of the Contractor for such work of improvement was: Big West Construction Corporation 9. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A 10. The street address of said properties are: set forth in Exhibit A Dated: Greg Carpenter Planning and Building Safety Director VERIFICATION I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on at El Segundo, California. Greg Carpenter Planning and Building Safety Director Notice of Completion EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: August 17, 2010 AGENDA HEADING: Consent Agenda Consideration and possible action to adopt Ordinance No. 1446 approving Environmental Assessment EA No. 863 and Zone Text Amendment ZTA 10 -03 to amend the C -4 (Commercial Center) Zone to allow: 1) medical and dental offices, not to exceed 5,000 square feet as permitted uses, and 2) automobile sales and service centers, not to exceed 70,000 square feet as a conditionally permitted use; and adopting Development Agreement No. 10 -01 (Fourth Amendment to Development Agreement No.03 -01 with Rosecrans- Sepulveda Partners, 2, LLC and PES Partners, LLC for the Plaza El Segundo development project located at 710 -860 South Sepulveda Boulevard, 700 -740 Allied Way, and 2003 -2015 East Park Place to allow the following uses: 1) a certified Farmer's Market to operate one day per week from 8 a.m. to 3 p.m.; 2) Medical and Dental Offices, not to exceed a total of 5,000 square feet of floor area; 3) an Automobile Sales and Service Center, not to exceed 70,000; and to allow the entire Plaza El Segundo Development (Phase 1) to be considered as a single parcel for the purpose of meeting the El Segundo Municipal Code minimum parking requirements and to eliminate the requirement for individual parcels to have parking covenants recorded to transfer parking between parcels within the Phase 1 Development. Applicant: PES Partners, LLC. (Fiscal Impact: None). RECOMMENDED COUNCIL ACTION: 1. Waive second reading and adopt Ordinance No. 1446 for Environmental Assessment EA 863, Zone Text Amendment ZTA 10 -03, and Development Agreement Amendment DA 10- 01; and /or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Ordinance No. 1446 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: REVIEWED BY: APPROVED BY: Kimberly Christensen, AICP, Planning Manager Greg Carpenter, Director Kflanning and Building Safety Jack Wayt, City Managei n BACKGROUND AND DISCUSSION: I. Background On August 3, 2010, the City Council introduced an Ordinance to approve Environmental Assessment EA 863, Zone Text Amendment ZTA 10 -03, and Development Agreement Amendment DA 10 -01. The Ordinance was read into the record and is presented for a second reading and adoption. If adopted without change, Ordinance No. 1446 will become effective in 30days. P:\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \851- 875\EA- 863 \City Council\EA 863 CC staff report 2nd reading 08172010.doc ORDINANCE NO. 1446 AN ORDINANCE AMENDING DEVELOPMENT AGREEMENT NO. 03 -01 BETWEEN ROSECRANS- SEPULVEDA 2, LLC, AND ROSECRANS- SEPULVEDA 3, LLC (PES PARTNERS, LLC), AND THE CITY OF EL SEGUNDO AFFECTING THE PLAZA EL SEGUNDO DEVELOPMENT, AND AMENDING EL SEGUNDO MUNICIPAL CODE ( "ESMC ") C -4 (COMMERCIAL CENTER) ZONE REGULATIONS. The City Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council finds and declares that: A. On March 15, 2005, the City Council of the City of El Segundo approved Environmental Assessment No. 631, General Plan Amendment (GPA No. 03 -4), Zone Change (ZC No. 03 -2) and Subdivision (SUB 03 -7, Vesting Tentative Tract Map No. 061630), and Development Agreement No. 03- 01, to re- designate and re -zone an approximately 54.9 -acre property at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue. The applicant is developing a 425,000 square foot shopping center, known as Plaza El Segundo; B. On February 19, 2010, the applicant filed an application for a Fourth amendment ( "Fourth Amendment ") to Development Agreement No. 03 -01; C. The application from PES Partners, LLC was reviewed by the City's Planning and Building Safety Department for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); D. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEO X), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); E. The Planning and Building Safety Department completed its review and scheduled a public hearing regarding the application before the Planning Commission for June 10, 2010; F. The Planning Commission held a public hearing regarding the application on June 10, 2010. Thereafter, the Planning Commission adopted Resolution No. 2676, recommending that the City Council amend Development Agreement No. 03 -01; 54 s `� -1- G. On August 3, 2010, the Council held a public hearing and considered the information provided by the Planning Commission, City Staff, public testimony, and representatives of the applicant PES Partners, LLC; and H. This Ordinance and its findings are made based upon the testimony and evidence presented to the Council at its August 3, 2010, public hearing including, without limitation, the staff report submitted by the Planning and Building Safety Department. SECTION 2: Environmental Assessment Because of the findings set forth in Planning Commission Resolution No. 2676, adopted June 10, 2010, which are incorporated by this reference, and the facts set forth in the administrative record including, without limitation, the staff report presented to the City Council, the proposed Fourth Amendment to Development Agreement No. 03 -01 is consistent with the FEIR, entitled Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Development Final Environmental Impact Report (State Clearinghouse No. 2003121037), certified by the City Council on March 15, 2005 and the Statement of Overriding Considerations adopted in Section 5 of City Council Resolution No. 4415 on March 1, 2005. Additionally, the El Segundo City Council adopted an Addendum to the FEIR and re- adopted a Statement of Overriding Considerations as Section 5 of City Council Resolution No. 4542 on February 19, 2008. None of the elements set forth in Public Resources Code § 21166 or CEQA Guidelines § 15162 exist. Accordingly, the City need not prepare a subsequent or supplemental Environmental Impact Report, Mitigated Negative Declaration, or Addendum before the City Council adopts this Ordinance approving the Fourth Amendment to Development Agreement No. 03 -01. Nevertheless, the City Council reaffirms and readopts the Statement of Overriding Considerations set forth in Exhibit "A" to Resolution No. 4415 adopted by the City Council at a duly noticed public hearing on March 15, 2005, which is incorporated by reference as if fully set forth in this Ordinance. SECTION 3: Amendments to the Development Agreement. Development Agreement No. 03 -01 is amended as set forth in attached Exhibit "A," which is incorporated into this Ordinance by reference. SECTION 4: El Segundo Municipal Code ( "ESMC ") § 15 -5G -2 is amended to read as follows: "PERMITTED USES: The following uses are permitted in the C -4 zone: A. Fitness centers (indoor only). B. General offices not exceeding five thousand (5,000) square feet. C. Medical and dental offices, not to exceed 5,000 square feet. D. Pet supplies and services, including veterinary services. E. Restaurants and cafes. -2- F. Retail and sales uses (excluding off site alcohol sales). G. Other similar uses approved by the director of planning and building safety, as provided by chapter 22 of this title." SECTION 5: ESMC § 15 -5G -5 is amended to read as follows: "USES SUBJECT TO CONDITIONAL USE PERMIT: The following uses are allowed subject to obtaining a conditional use permit, as provided by chapter 23 of this title: A. On site sale and consumption of alcohol at bars. B. Video arcades with four (4) or more video or arcade machines. C. Automobile sales and service centers, not to exceed 70,000 square feet. D. Other similar uses approved by the director of planning and building safety, as provided by chapter 22 of this title." SECTION 6: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end; the provisions of this Ordinance are severable. SECTION 7: This Ordinance will remain effective until superseded by a subsequent ordinance. SECTION 8: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. -3- SECTION 9: This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. PASSED AND ADOPTED this 17th day of August, 2010. Eric Busch, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. 1446 was duly introduced by said City Council at a regular meeting held on the 3rd day of August, 2010, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 17th day of August, 2010, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Karl H. Berger, Assistant City Attorney PAPlanning & Building Safety \Planning -Old \PROJECTS (Plan ning) \826 - 850 \EA 831 \EA- 863.draft CC Ordinance.08.17.10 J I -4- RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY CLERK CITY OF EL SEGUNDO 350 Main Street El Segundo, California 90245 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code § 6103 FOURTH AMENDMENT TO DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF EL SEGUNDO AND ROSECRANS - SEPULVEDA PARTNERS, 2, LLC AND PES PARTNERS, LLC (AREA A) THIS AGREEMENT SHALL BE RECORDED WITHIN TEN DAYS OF EXECUTION BY ALL PARTIES HERETO PURSUANT TO THE REQUIREMENTS OF GOVERNMENT CODE §65868.5 1 8/5/2010 44386 \1273112v18 TABLE OF CONTENTS Page 1. Recitals.......................... ......................................................................... ..............................1 .. ............................... 2. Amendments to Section 4.1 of the Development Agreement ............. Remain in Full Force and Effect ......................3 3. Remainder of Development Agreement to DEFINITIONS.............................................................................. ............................... EXHIBIT A .iJ i 8/5/2010 44386 \127311208 FOURTH AMENDMENT TO DEVELOPMENT AGREEMENT This Fourth Amendment to Development Agreement ( "Fourth Amendment ") is made and entered into by and among the CITY OF EL SEGUNDO, a municipal corporation ( "City ") and ROSECRANS - SEPULVEDA PARTNERS, 2, LLC, a Delaware limited liability company ( "RSP 2 ") and PES PARTNERS, LLC, a Delaware limited liability company ( "PESP ") as of this day of , 2010. RSP 2 and PESP are collectively referred to as "Developer." City and Developer are individually referred to as "Party" and collectively as "Parties." In consideration of the mutual covenants and agreements contained in this Fourth Amendment, City and Developer agree as follows: 1. Recitals. This Fourth Amendment is made with respect to the following facts and for the following purposes, each of which is acknowledged as true and correct by the Parties: 1.1 RSP 2's and PESP's predecessor -in- interest, Rosecrans - Sepulveda Partners, LLC ( "RSP "), and the City are parties to a Development Agreement dated March 16, 2005 (the "Development Agreement "), which Development Agreement was recorded on April 6, 2005 in the Official Records of Los Angeles County as Instrument No. 05 0797875. 1.2 Unless otherwise stated in this Fourth Amendment, all capitalized terms used in this Fourth Amendment have the same definitions as set forth in the Development Agreement. 1.3 On November 10, 2005, RSP and RSP 2 executed an Assignment and Assumption Agreement (the "RSP 2 Assignment ") whereby RSP conveyed to RSP 2, in accordance with the provisions of Section 3 of the Development Agreement, RSP's right, title, and interest in and to the Development Agreement and the Project Approvals with respect to approximately 4.7 acres of the Property (the "RSP 2 Property "). The RSP 2 Assignment was recorded on January 19, 2006 in the Official Records of Los Angeles County as Instrument No. 06 0128517. 1.4 On November 10, 2005, RSP and PESP's predecessor -in- interest, Rosecrans - Sepulveda Partners, 3, LLC ( "RSP 3 ") executed an Assignment and Assumption Agreement (the "RSP 3 Assignment ") whereby RSP conveyed to RSP 3, in accordance with the provisions of Section 3 of the Development Agreement, RSP's right, title, and interest in and to the Development Agreement and the Project Approvals with respect to approximately 37.3 acres of the Property (the "PESP Property" and /or "Phase IA"). The RSP 3 Assignment was recorded on January 19, 2006 in the Official Records of Los Angeles County as Instrument No. 06 0128518. 1.5 On July 31, 2007, RSP 3 executed an Assignment and Assumption Agreement ( "PESP Assignment ") whereby RSP 3 conveyed to PESP, in accordance with the provisions of Section 3 of the Development Agreement, RSP 3's right, title and interest in and to the Development Agreement and the Project Approvals with respect to the PESP Property. The PESP Assignment was recorded on August 3, 2007 in the Official Records of Los Angeles County as Instrument No. 2007 1838772. 44386 \127311208 1 8/5/2010 1.6 As of June 19, 2007, City, RSP 2 and RSP 3 executed Operating Memorandum No. 1 to the Development Agreement ( "Operating Memorandum No. I"), which Operating Memorandum No. 1 was recorded on August 14, 2007 in the Official Records of Los Angeles County as Instrument No. 20071901777. 1.7 As of July 30, 2007, City, RSP 2 and RSP 3 executed a First Amendment to Development Agreement (the "First Amendment ") which First Amendment was recorded on October 2, 2007 in the Official Records of Los Angeles County as Instrument No. 2007 2256909. 1.8 As of March 4, 2008, City, RSP 2 and PESP executed a Second Amendment to Development Agreement (the "Second Amendment ") which Second Amendment was recorded on March 25, 2008 in the Official Records of Los Angeles County as Instrument No. 20080507797. For purposes of this Third Amendment, the term "Development Agreement" shall include the First and Second Amendments. 1.9 As of July 21, 2009, City, RSP 2 and PESP executed a Third Amendment to Development Agreement (the "Third Amendment ") which Third Amendment was recorded on March 26, 2010 in the Official Records of Los Angeles County as Instrument No. 20100414500 For purposes of this Fourth Amendment, the term "Development Agreement" shall include the First, Second, and Third Amendments. 1.10 The limitations imposed within the Development Agreement were primarily intended to ensure that the Project remain principally retail in nature and to prevent significant competition with the business in downtown El Segundo. As the Project has evolved, the Developer realized that certain service - oriented businesses provide an excellent complement to the retail tenant base and, in fact, have and will greatly assisted in insuring the survival of the small tenants who are not destination - oriented. The addition of the proposed uses within this Fourth Amendment are consistent with the goal of maintaining a thriving retail center with minimal vacancies and with the attendant production of sales tax proceeds to the City. Without these uses, the Developer believes that the vacancies that currently exist will remain for the foreseeable future and the boutique tenants will face a greater chance of failure. 1.11 Section 4.1.11 is added by this Fourth Amendment to allow the use of a certified farmer's market. The use is intended to be primarily the sale of retail goods such as but not limited to produce, baked goods, dairy products, flowers and other food and retail items direct to consumers from farmers and other vendors. A musician may be present, with amplified sound, to enhance the shopping experience at the farmer's market. The market will typically operate one day per week from 8 a.m. — 3 p.m., with set up between 7 a.m. — 8 a.m. and clean up between 3 p.m. -4 p.m., and will typically occupy one row of parking spaces in Phase 1. Traffic studies have shown that this use will not have a negative impact on the access or parking availability during the farmer's market operation. 1.12 Section 4.1.12 is added by this Fourth Amendment to allow the uses of medical and dental offices and ancillary uses on a limited basis, in Phase 1. 44386 \1273112v18 1 6 2 8/5/2010 1.13 Section 4.1.13 is added by this Fourth Amendment to allow the use of an automobile sales and service center. This use is intended to allow the sale of new vehicles, used vehicles, vehicle parts (including but not limited to tires) and accessories directly to consumers, and including a storage lot and showroom, as well as a full service vehicle maintenance and repair center in Phase 1B, subject to the issuance of a Conditional Use Permit by the City of El Segundo. 1.14 The City Council determined that none of the elements set forth in Public Resources Code § 21166 or CEQA Guidelines § 15162 ( "CEQA Guidelines ") exist. Accordingly, the City Council finds, in accordance with Public Resources Code § 21166 or CEQA Guidelines § 15162 ( "CEQA Guidelines, that no subsequent or supplemental Environmental Impact Report or Mitigated Negative Declaration is required to be prepared before adopting the Ordinance approving this Fourth Amendment. 1.15 Section 15 of the Development Agreement provides for amendment of the Development Agreement upon mutual consent of the parties and in accordance with the procedures established by the Development Agreement Act. The City Council found that this Fourth Amendment has been adopted in conformance with the procedures of the Development Agreement Statute set forth in Government Code §§ 65865, et seq. 1.16 On June 10, 2010, the Planning Commission held a duly noticed public hearing on this Fourth Amendment and, at the conclusion thereof, adopted Resolution No. 2676, recommending to the City Council approval of this Fourth Amendment. 1.17 On July 20, 2010 and subsequently on August 3, 2010, the City Council held a duly noticed public hearing on this Fourth Amendment and, at the conclusion thereof, introduced Ordinance No. 1446 and on August 17, 2010, the City Council adopted Ordinance No. 1446 approving this Fourth Amendment. Ordinance No. 1446 became effective on September 17, 2010. 2. Amendments to Section 4.1 of the Development Agreement. Section 4.1 of the Development Agreement is amended to add new Sections 4.1.11, 4.1.12, 4.1.13 and 4.1.14 to read as follows: "4.1.11 Farmer's Market. A certified Farmer's Market, at which farmers and other vendors sell produce, baked goods, dairy products and other food and retail goods directly to consumers, is permitted to operate in the parking lot of Phase 1. A musician may be present, with amplified sound. The market will typically operate one day per week (Wednesday) from 8 a.m. — 3 p.m., with set -up between 7 a.m. -8 a.m. and clean -up between 3 p.m. -4 p.m. A site plan that includes the location of the Farmer's Market must be reviewed and approved to the satisfaction of the Director of Planning and Building Safety. " "4.1.12 Medical and Dental Office. Medical and dental offices and ancillary uses are permitted, provided such uses do not exceed a total of 5,000 square feet of floor area." 44386 \1273112x18 3 16,-. 8/5/2010 "4.1.13 A_ utomobile Dealership and Service Center. An automobile dealership which sells new vehicles, used vehicles, vehicle parts (including tires) and accessories directly to consumers, and including a storage lot and showroom, as well as an full service vehicle maintenance and repair center, is an allowable use in Phase 1B subject to a valid Conditional Use Permit issued by the City, provided such use does not exceed a total building area of 70,000 square feet." "4.1.14 Parking. The total number of parking spaces provided on an individual parcel need not comply with the El Segundo Municipal Code, provided that the total number of parking spaces within the entire Plaza El Segundo Phase 1 Shopping Center conform to the El Segundo Municipal Code and provided that such parking spaces are remain collectively available and accessible to all tenants of the Plaza El Segundo Phase 1 Shopping Center and their customers, employees and invitees." Remainder of Development Agreement to Remain in Full Force and EffectExcept as set forth in this Fourth Amendment, all terms and conditions of the Development Agreement shall remain in full force and effect. IN WITNESS WHEREOF, Developer and City have executed this Fourth Amendment on the date first above written. CITY: CITY OF EL SEGUNDO, a municipal corporation ATTEST Cindy Mortesen City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Eric Busch, Mayor [SIGNATURES CONTINUED ON NEXT PAGE] 44386 \1273112v18 4 1 6 3 8/5/2010 DEVELOPER ROSECRANS - SEPULVEDA PARTNERS, 2, LLC, a Delaware limited liability company By: CCA Sepulveda, LLC, a California limited liability company Its: Managing Member By: Name: Its: By: Name: Its: PES PARTNERS, LLC, a Delaware limited liability company By: Rosecrans -Sepulveda Partners 3, LLC, a Delaware limited liability company Its: Sole Member By: CCA Sepulveda, LLC a California limited liability company Its: Managing Member By:_ Name: Its: By:_ Name: Its: 44386 \127311208 5 6 4 8/5/2010 STATE OF CALIFORNIA ) ss: COUNTY OF LOS ANGELES ) On , 2010 before me, (here insert name of the officer), Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public [Seal] STATE OF CALIFORNIA ) ss: COUNTY OF LOS ANGELES ) On , 2010 before me, (here insert name of the officer), Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public [Seal] 44386 \127311208 6 6 `} 8/5/2010 STATE OF CALIFORNIA ) ss: COUNTY OF LOS ANGELES ) On , 2010 before me, (here insert name of the officer), Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public [Seal] STATE OF CALIFORNIA ) ss: COUNTY OF LOS ANGELES ) On , 2010 before me, (here insert name of the officer), Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public [Seal] 44386 \127311208 7 1 6 G) 8/5/2010 EXHIBIT "A" DEFINITIONS Section CEQAGuidelines ....................................................................................... ............................... 1.16 City............................................................................... ............................... ...................Introduction Developer..................................................................... ............................... ...................Introduction DevelopmentAgreement .............................................................................. ............................... 1.1 FirstAmendment ......................................................................................... ............................... 1.7 OperatingMemorandum No. 1 ..................................................................... ............................... 1.6 Party/Parties ................................................................. ............................... ...................Introduction PESP............................................................................ ............................... ...................Introduction PESPAssignment ......................................................................................... ............................... 1.5 PESPProperty ............................................................................................... ............................... 1.4 PhaselA ....................................................................................................... ............................... 1.4 Phase113 ........................................................................................................ ............................... 1.8 Phase1B Property ......................................................................................... ............................... 1.8 RSP............................................................................................................... ............................... 1.1 RSP2 ........................................................................... ............................... ...................Introduction RSP2 Assignment ........................................................................................ ............................... 1.3 RSP2 Property .............................................................................................. ............................... 1.3 RSP3 ............................................................................................................ ............................... 1.4 RSP3 Assignment ........................................................................................ ............................... 1.4 SecondAmendment ...................................................................................... ............................... 1.8 ThirdAmendment ........................................................ ............................... ...................Introduction 44386 \1273112vl8 Definitions -1 8/5/2010 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: August 17, 2010 AGENDA HEADING: Consent Agenda Consideration of possible action regarding a request for Community Challenge Grant funds from the Department of Housing and Urban Development for the purposes of updating the General Plan and Zoning Regulations. (Fiscal Impact: grant award of $640,000 with $160,000 commitment of City matching funds) RECOMMENDED COUNCIL ACTION: 1. Authorize the submittal of the grant application and the commitment of $160,000 in matching funds and in -kind staff time, and /or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution authorizing the City Manager to submit the Community Challenge Grant application and committing to provide 20% in matching funds and in -kind staff time. FISCAL IMPACT: $160,000 (dedicated funds) Amount Budgeted: $108,000 Additional Appropriation: $52,000 from FY's 2010 -2012 General Plan Maintenance Fund revenues Account Number(s): 703 - 200 - 2402 -3816 ORIGINATED BY: Greg Carpenter, Director of Vlanning and Building Safety APPROVED BY: Jack Wayt, City Manage BACKGROUND AND DISCUSSION: I. Backsround The Department of Housing and Urban Development has released a notice of funding availability for Community Challenge Planning Grants. The purpose of these grants is to allow local governments to update plans and/or regulations to promote "livability" of communities in such areas as: • Increasing transportation choices, • Promoting equitable, affordable housing, • Enhancing economic competitiveness, • Supporting existing communities, • Coordinating policies and leveraging investment, and; • Valuing communities and neighborhoods These are all policy areas that a city's general plan would typically address and design policies and programs to accomplish. El Segundo has been informed by the State of California of its F4_;3 b� responsibility to update its general plan that was last comprehensively updated in 1992. To address this need, in 2009 the City Council placed a surcharge on all building permits to create a dedicated General Plan Maintenance Fund. This fund has a current balance of approximately $108,000 and is expected to bring in $50,000 to $80,000 per year depending on development activity. With the consent of the City Council, staff intends to request a grant in the amount of $640,000 to prepare an update to the City's General Plan, the preparation of the necessary Environmental Impact Report (EIR) and revisions to the Zoning Regulations to implement recommendations made through the General Plan update process. The grant requires a commitment on the City's part to fund a minimum of 20% of the project cost. In this case, staff would intend to use approximately $160,000 (the current balance as well as fund accrual in 2011 and 2012) from the General Plan Maintenance fund and staff's time to exceed the 20% matching requirement. PAPlanning & Building Safety\Administrative \Council Staff Reports 2010 \Community Challenge Grant i 6 : 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND DIRECTOR OF PLANNING AND BUILDING SAFETY TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR AN UPDATE OF THE GENERAL PLAN AND ZONING REGULATIONS The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: The City of El Segundo requests $640,000 in funding assistance through the Community Challenge Planning Grant program and is committed to providing the required 20% matching requirement of $160,000. SECTION 2: The City Manager and Director of Planning and Building Safety are authorized to apply for a grant of $640,000 from the Department of Housing and Urban Development to be used for updating the City's General Plan and Zoning Regulations. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the grant for the purposes identified herein. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein. SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year 2009/2010 or 2010/2011, as applicable, to appropriate the monies identified herein to pay for the services proposed by the City in support of its grant application. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 17th day of August, 2010. Eric Busch, Mayor Page 1 of 2 it ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2010, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY 0 Karl H. Berger, Assistant City Attorney Page 2 of 2 171 EL SEGUNDO CITY COUNCIL MEETING DATE: August 17, 2010 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request for Transportation Investment Generating Economic Recovery (TIGER II) grant funds for (1) infrastructure improvements to El Segundo Blvd. between Whiting St. and Aviation Blvd. and (2) extension of Park Place between Nash Street and Sepulveda Blvd. (Fiscal Impact: $550,000 in grant monies as match) RECOMMENDED COUNCIL ACTION: 1. Authorize the submittal of a TIGER II grant application for infrastructure improvements to El Segundo Blvd. between Whiting and Aviation Blvd. 2. Authorize the submittal of a TIGER II grant application for the extension of Park Place between Nash St. and Sepulveda Blvd 3. Alternatively, discuss and take other possible action related to this item.. ATTACHED SUPPORTING DOCUMENTS: Two (2) Resolutions FISCAL IMPACT: Potential Amount Budgeted: $550,000 Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: Stephanie Katsouleas, Publ� orks Director APPROVED BY: Jack Wayt, City Manage BACKGROUND AND DISCUSSION: The U.S. Department of Transportation recently released a notice of availability for Transportation Investment Generating Economic Recovery (TIGER II) grant funds. The purpose of the grant is to support projects that will have a significant effect throughout the nation on metropolitan areas due to (1) highway or bridge projects, (2) public transportation projects, (3) passenger and freight rail transportation projects; and (4) port infrastructure investments. The grant requires that each project submitted request a minimum $10 million and provide 20% matching funds. Public work would like to submit two projects for TIGER II grant consideration. The first project proposes infrastructure improvements to El Segundo Blvd. between Whiting St. and Aviation Blvd, which include pavement rehabilitation, overhead utility relocation to underground facilities, sidewalk widening for ADA compliance, and creation of east/west bike lanes linking the green line with industrial and commercial centers. The funding request for this project is $10 million, the minimum required request. The second project proposes to extend Park Place from Nash St. through phase I1 of Plaza El Segundo to Sepulveda Blvd. The project is complicated by the fact that even if relocated, existing rail grades must be maintained. The funding request for this project is also the minimum amount of $10 million. Matching funds for each project have been identified as follows: El Segundo Blvd Infrastructure Improvement: $400,000 Southern California Rule 20A monies $50,000 Measure R Local Return $100,000 Proposition C $1,450,000 Utilities match for overhead relocation $2,000,000 Total Park Place Extension: $2,000,000 Developer Contribution Grants must be submitted by August 23, 2010 to be considered for funding. With the consent of City Council, staff intends to request grant funding for these two projects, for a combined total of $20 million. If funds area awarded, staff anticipates that there will be no addition cost to the City beyond to the available grant funds identified above. RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND DIRECTOR OF PUBLIC WORKS TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR PARK PLACE EXTENSION AND RAILROAD GRADE SEPARATION NASH STREET TO ALLIED WAY The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: The City of El Segundo requests $10,000,000 in funding assistance through the Transportation Investment Generating Economic Recovery (TIGER II) grant program and is committed to providing the required 20% matching requirement of $2,000,000. SECTION 2: The City Manager and Director of Public Works are authorized to apply for a grant of $10,000,000 from the U.S. Department of Transportation to be used for infrastructure improvements to the City's transportation corridors. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the grant for the purposes identified herein. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein. SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year 2009/2010 or 2010/2011, as applicable, to appropriate the monies identified herein to pay for the services proposed by the City in support of its grant application. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 17th day of August, 2010. Eric Busch, Mayor Page 1 of 2 it ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2010, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY Karl H. Berger, Assistant City Attorney Page 2of2 j7 ' RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER AND DIRECTOR OF PUBLIC WORKS TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR INFRASTRUCTURE IMPROVEMENTS TO EL SEGUNDO BLVD. BETWEEN WHITING ST. AND AVIATION BLVD. The City Council of the city of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: The City of El Segundo requests $10,000,000 in funding assistance through the Transportation Investment Generating Economic Recovery (TIGER II) grant program and is committed to providing the required 20% matching requirement of $2,000,000. SECTION 2: The City Manager and Director of Public Works are authorized to apply for a grant of $10,000,000 from the U.S. Department of Transportation to be used for infrastructure improvements to the City's transportation corridors. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the grant for the purposes identified herein. SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein. SECTION 5: The City Council hereby amends or supplements the City's Budget for fiscal year 2009/2010 or 2010/2011, as applicable, to appropriate the monies identified herein to pay for the services proposed by the City in support of its grant application. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this 17th day of August, 2010. Eric Busch, Mayor Page 1 of 2 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2010, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY In Karl H. Berger, Assistant City Attorney Page 2 of 2 z � EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: August 17, 2010 AGENDA HEADING: New Business Consideration and possible action regarding the presentation of fiscal year 2009 -2010 third quarter Financial Review and presentation of the fiscal year 2010 -2011 Preliminary Budget. (Fiscal Impact: None ) RECOMMENDED COUNCIL ACTION: (1) Receive and file FY 2009 -2010 Third Quarter Financial staff report (2) Receive and file FY 2010 -2011 Preliminary Budget (3) Publish announcements of the key budget dates: a) Public Hearing September 7, 2010, 7:00 p.m. b) Continued Public Hearing and Adoption September 21, 2010, 7:00 p.m. (4) Alternatively discuss and take other action related to this item ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: None Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): None ORIGINATED BY: Angelina Garcia, Fiscal Services Manager REVIEWED BY: Deborah Cullen, Director ofyipanceLNIL APPROVED BY: Jack Wayt, City Manager BACKGROUND AND DISCUSSION: Third Quarter Financial Review Fiscal Year 2009 -2010 Staff has reviewed all revenues and expenditures for the third quarter of Fiscal Year 2009 -2010, with an emphasis on the General Fund. As we review the third quarter results and begin the budgeting process for FY 2010 -2011, the City faces uncertain economic times and difficult financial challenges. Although there are general indicators that show small signs of recovery, the City's business and industry sectors are struggling to recover. The City is experiencing the results of a revenue -to- expenditure structural deficit coupled with the worst economic recession in memory. 10 � � rJ The structural deficit is driven by the growth in employee compensation exceeding annual revenue growth for the past several years and if not addressed, this deficit will not be sustainable in the future. The City has managed to balance the budget in prior years using transfers in from other Funds. This is not a sustainable option as the Economic Uncertainty Fund and Internal Service Funds no longer have excess balances to transfer to the General Fund. The line graph below depicts the growing gap between revenues and expenditures. This structural problem can be solved by either increasing revenues and /or decreasing employee compensation. Given the current economic recession forecasting any substantial revenue growth is clearly not achievable. General Fund - Revenue & Expenditure Trends Thousands -+-Total Revenues, net of Transfers --Total Expenditures $80,000 $75,000 - __ $7.75 million in transfers were authorized in the FY 09/10 Budget. $70,000 - $65,000 - - - - $62,631 _ $58,449 $58,32fi__ $59,119 $60,000 - _ w_ $55,060 $54,934 $54,421 $54,505 3 $55,000 - 0 $50,054 $50,873__ $52 121- $50,000 $q 42 $48,080 $45,000 - - - -- - - -- — — $44,861 V$36,O 44 $43,069 $40,000 75 $41,725 $37,36 9 $35,000 -- $34,300 $30,000 1998 -99 99 -2000 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 (est.) Fiscal Year During the past several years Council and staff have been working to contain and reduce the growth of employee compensation. In the last set of labor negotiations a cost sharing of future health benefit increase was successfully negotiated with one labor group, and during the last negotiations with the Safety groups significant progress was made toward reducing the cost escalation of the special compensation available to the safety groups by converting the special compensation pay from percents to flat dollar amounts. Since special compensation could account for up to 60% more in salary costs compared to base salaries the conversion from percents to flat amounts was critical to begin controlling salary growth. Unfortunately, the ongoing economic downturn now requires that Council consider additional options for permanent reductions in expenditures. The graph below illustrates the continuing gap between tax revenues, which are our core revenues, and salary /benefit costs over the last five years. Tax Revenues v. Salaries & Benefits tTotal Tax Revenue -� -Total Salaries &Benefits: 0 $50,000 $48,258 V c - $45 $48,000 -- - $46,1 r - -- $46,000 _ -_ -- - - ,151- - - - - 1414- f $44,000 - - $42,215 $42,822 $42,000 - $40,000 - -- - - - - - - $39,990 $39,266 $38,000 - - $37,893 $36,000 1 —_ -- -- $34,000 - - - -- - - $32,000 - - -- $32,897 - _ - - -- - $30,000 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 2009 -2010 Fiscal Year To minimize the projected shortfall during the first nine months of the fiscal year staff has taken the following actions to reduce expenditures: • A retirement incentive was offered and 14 employees opted to retire. Many of those positions have remained vacant or are being filled with part-time employees with no benefits provided; • A hiring freeze has been instituted for all vacancies and only critical positions are being filled with the approval of the City Manager; • The Fire Department is running down staffing levels to reduce overtime; • Meetings have been held with the City's bargaining groups to discuss the current financial challenges and the prospect of employee concessions; • Non personnel expenditures have been reduced. As a result of these measures, staff projects expenditures are estimated to come in $3,378,500 under the adopted budget. Last December the City Council directed staff to request a survey from Los Angeles County Fire Department to assess the cost and service levels that would be recommended by the County to provide fire services to the City of El Segundo. The feasibility study has been completed and has been provided to the City for analysis. This is an additional option that could be considered for permanent cost reductions. General Fund Revenues The biggest impact to tax revenues is in the "Other Taxes" category consisting of Sales and Use Tax, Transient Occupancy Tax, Utility Users Tax, Franchise Tax and Cogenerated Tax. This category is currently projected to end the year $5.8 million below budget and $3.5 million below FY 2008 -2009 actuals. These revenue reductions are driven by the decrease in the price of natural gas, reduction of consumption, and a very sluggish economy. The City relies on "Other Taxes" to provide 54% of the General Fund revenues. These revenue sources are much more sensitive to the economic impacts on the business and industry sector and are much more difficult to forecast. Most South Bay cities rely on the stability of Property Tax for a majority of their tax revenue whereas El Segundo receives only 11% of the General Fund revenue from Property Tax. Detailed information is provided below, but for summary purposes staff is projecting that General Fund revenues will fall short of the adopted budget by $6.5 million and will end the fiscal year $4.5 million below FY 2008 -2009 actuals. The following is a list of major General Fund revenues and the performance of each source through June 30, lulu: Variance FY 2009- Over/ Prior Year Current Year FY 2009- % of 2010 (Under) FY 2009 through Through 2010 Adopted Budget Year -end -2010 Revenue Source 6130109 6130110 Budget Received Estimate Budget Business License 9,173,861 9,193,909 8,995,900 102.20% 9,275,000 279,100 Sales & Use Tax 7,170,129 5,820,281 9,315,000 62.48% 8,185,000 (1,130,000) Sales Tax in Lieu 3,467,910 2,837,198 3,742,900 75.80% 2,837,200 (905,700) Property Tax 5,773,407 5,797,074 6,350,000 91.29% 6,351,300 1,300 Transient Occupancy (TOT) 2,966,079 2,788,617 4,450,000 62.67% 3,875,000 (575,000) Charges for Services 2,932,017 2,419,854 3,562,700 67.92% 3,238,550 (324,150) Electric Utility Tax 2,667,093 2,255,656 3,750,000 60.15% 3,100,000 (650,000) Franchise Tax 3,500,372 2,238,599 3,700,000 60.50% 2,350,000 (1,350,000) Cogenerated Electric 1,158,185 975,117 2,100,000 46.43% 1,352,500 (747,500) License & Permits 1,128,731 829,282 1,191,100 69.62% 1,208,700 17,600 Gas Utility Tax 873,295 1,080,515 1,650,000 65.49% 1,233,000 (417,000) Interest on Investments 988,084 502,276 1,300,000 38.64% 900,000 (400,000) Other Revenues 3,013,470 3,369,212 4,491,150 75.02% 4,154,100 (337,050) Total General Fund Revenues Net of Transfers 44,812,633 40,107,590 54,598,750 73.46% 48,060,350 (6,538,400) Transfers In 3,602,776 5,797,278 7,729,650 75.00% 7,729,650 - Total General Fund Revenues 48,415,409 45,904,868 62,328,400 73.65% 55,790,000 (6,538,400) .i.01 Business License Tax is the City's second largest General s collected Fund January and February, 18% of total revenues. The majority of this revenue stream y will and based on the revenues received in the first 9 months of t fiscal ha to exceed budget at therend of exceed the adopted budget projection. This category is estim the year by $279,100. Business License Tax FY 2009 Actual Revenue: $9,350,046 FY 2010 Adopted Budget: $8,995,900 FY 2010 Yearend Estimate: $9,275,000 Sales & Use Tax and Sales Tax in Lieu combined is the City's largest revenue source, accounting for 22% of the General Fund revenues. Saloertin and the same January through March sales (1 quarter for sales tax reporting) were 13.5% lower than quarter last year. Actual sales activity was down 12.7% when reporting aberrations were factored out. The City has experienced a significant decline in business and industry due partly to negative adjustments to estimated taxes, a business relocation, and overall decline in sales. Despite higher fuel prices, revenues dropped in service stations due to a decline in refinery capital expenditures. Taxable sales for all of Los Angeles County increased 0.3% compared to the first quarter last year while the Southern California region as a whole was up 0.5 %. The current economy will continue to impact this revenue stream and our yearend estimate is based on ending the year below budget by over $1.1 million. Sales Tax in Lieu is received in two payments each year (January and May) and is calculated as a percentage of the estimated Sales and Use Tax. The two, Sales & Use Tax and Sales Tax in Lieu, are projected to end the year under budget by $1,030,000 and $630,700, respectively, below same period last year. Sales & Use Tax FY 2009 Actual Revenue: $9,286,806 FY 2010 Adopted Budget: $9,315,000 FY 2010 Yearend Estimate: $8,185,000 Sales Tax in Lieu FY 2009Actual Revenue: $3,467,911 FY 2010 Adopted Budget: $3,742,900 FY 2010 Yearend Estimate: $2,837,200 Property Tax is currently 0.04% or $23,667 more than the same period last year and is projected to end the year at budget. The City has experienced a net taxable value increase of 2.6% for the 2009 -2010 tax roll, which is better than the decrease experienced countywide of -0.6 %. The assessed value increase between 2008 -2009 and 2009 -2010 was $251 million. The growth attributed to the Assessor granted 2% CPI adjustment was $159 million, which accounted for 63% of all growth experienced in the City. JL Property Taxes FY 2009 Actual Revenue: $6,267,592 FY 2010 Adopted Budget: $6,350,000 FY 2010 Yearend Estimate: $6,351,300 Transient Occupancy Tax (TOT) is currently 6.81% or $207,181 o below the and e period all t year, with 63 % of budget received. This revenue stream c 0 a lag sensitive to the economy. Through the second quarter of FY 2009-2010, TOT was show on staff compared to the second quarter of FY 2008 -2009, and that trend levels and a inquiries the decrease in this category is due to lower than rcprojected sho anc the budgeted reduction in room rates. Staff is projecting this revenue amount by $575,000. Transient Occupancy Tax FY 2009 Actual Revenue: $4,109,581 FY 2010 Adopted Budget: $4,450,000 FY 2010 Yearend Estimate: $3,875,000 Electric Utility User's Tax is estimated to come in lower urce is a6 61.2 % tof budget to a reduction in consumption. As of June 30, 2010, this r evenue so Based on staff research, the industry consumption of electricity is down driven mainly by the slow economic recovery, business downsizing and cooler than normal spring and summer. The first 9 months of FY 2009 -10 showed a marked decline averaging 12.76% below the same period last year. Electric Utility User's Tax FY 2009 Actual Revenue: $3,595,795 FY 2010 Adopted Budget: $3,750,000 FY 2010 Yearend Estimate: $3,100,000 The next three revenue sources have all been impacted by the fromreduction a high of $1.23 per therm n gas. Over the past two years the price of natural gas has gone July 2008 to an average of $0.45 during 2009 and 2010: This price which impacts rd the utility the total by cost of gas produced thereby reducing the production price the consumer. Prior to the drastic declines in the last two years the average price of a therm of natural gas from January 2004 through April 2008 was $0. Franchise Tax is one of the City's major revenue sources that has been impacted by the decrease in the price of natural gas. This years annual payment from one of the top tax producers was $1.2 million lower than last year's payment primarily due to the decrease in the price of natural gas. This company accounts for over 50% of the total revenue received in this category. Most franchise payments are made to the City once each year while two cable franchises are made on a quarterly basis. J Franchise Tax $3,577,958 FY 2009 Actual Revenue: $3,700,000 FY 2010 Adopted Budget: FY 2010 Yearend Estimate: $2,350,000 Co g enerated Electric Utility User's Tax is estimated to come in lower which bs thetco by $747,500 attributable to a reduction in the Short Run Avoided that the local refinery pays Southern California Edison (SCE) for electricity au s hied dto and used to value the cogenerated production for the tax payment. This SRA formu in natural gas prices. Cogenerated Electric Utility User's $ a313,320 FY 2009 Actual Revenue: $2,100,000 FY 2010 Adopted Budget: 352,500 FY 2010 Yearend Estimate: $ 1 franchise Gas Utility Tax is currently at 65.5% of budget. As with the additionally ele trio nd to predict tax this revenue is impacted by the price of natural gas and but ongoing effect of economic based on the erratic month -to -month power plant generation and o end the year $417,000 lower recession on gas usage itself. This revenue category is estimate t than budget but $207,000 or 23.7% higher than at June 30, 2009. This revenue source continues to be difficult to forecast based on the uncertainty of the local power plant and the fluctuation of the price of natural gas. Gas Utility Tax FY 2009 Actual Revenue: $1,117,572 FY 2010 Adopted Budget: $1,650,000 FY 2010 Yearend Estimate: $1,233,000 Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees, Energy Plan Check fees, and Planning Service fees and have /o b0, d bud Staff of had f62,70 d The City has received $2,419,854 or 67.9 combined throug h June in the continued slowdown in housing and construction in the budbelow budget r $324,150. 0010. At this time staff is estimating this revenue group to end the year Charges for Services $ 4,035,661 FY 2009 Actual Revenue: FY 2010 Adopted Budget: $ 3,562,700 FY 2010 Yearend Estimate: $ 3,238,550 184 ,517 or License and Permits In the first quarter this revenue group recorded r venues f budget and 52.6% of budget. At third quarter this revenue stream is tracking Y is anticipated to end the year slightly over budget. License and Permits $ 1,474,433 FY 2009 Actual Revenue: $ 1,191,100 FY 2010 Adopted Budget: 1,208,700 FY 2010 Yearend Estimate: $ in the Both License and Permits and Charges for services have experienced a ll decrease the past year volume in construction activity, particularly the large, high -value projects. there have not b any the City has just had one office project at Imperial and n focused on remodeli ge tenant significant ground -up projects started this year. Activity has been values, the improvements and residential sound insulation. With the reduction is real lati estate development difficulty in obtaining financing and the challenge in finding t P has essentially been on hold this year which impacts permits and fees. economic Interest on Investments has experienced a significant reduction uest oche current and long-term crisis and the result of the Federal Reserve Banks rate reduction interest rates. Currently, the City's portfolio is invested in Local Agency Investment Funds (LAIF) (37% of the portfolio value), money market accounts issues oft e portfol o value), of the portfolio value), of the negotiable CD's (3% of the portfolio Federal The average return on our and miscellaneous securities (30% p ortfolio miscellaneous securities through third quarter ° was 5.1 %, and LAIF t continue 0.3 , and d with the to al average return for entire portfolio being 3.18%. LAIF is predict or less through the end of the year and we are estimating interest income will be lower than budget by $400,000. Interest on Investments $ 3,241,784 FY 2009 Actual: 1,300,000 FY 2010 Adopted Budget: $ FY 2010 Yearend Estimate: $ 900,000 l�J General Fund Expenditures The General Fund expenditures through June 30, 2010 are illustrated in the following table: The projected General Fund expenditures at yearend are estimated to come in under prior year actual and current year budget, as illustrated in the following table: Department Budget 09/10 Elected Officials $ 924,900 Administrative Support 5,815,050 Police Expended Fire Budget 3rd Year -to- De artment 09/10 Quarter Date Elected Officials $924,900 $628,152 67.92% 66.85% Administrative Support 5,815,050 16,325,720 3,887,469 11,967,519 73.30% Police 15,706,900 10,560,803 67.24% Fire Communications Center 2,337,050 1,559,749 66.74% 50.27% Planning /Building Safety 3,577,850 1,798,655 4,320,743 70.78% Public Works 6,104,830 4,610,400 3,372,282 73.15% Recreation and Parks 2,296,450 1,678,127 73.07% Library 4,128,250 4,386,430 106.25% Nondepartment Transfers to Other Funds 501,000 375,687 74.99% Total General Fund $62,328,400 44,535,616 71.45% Ex enditures The projected General Fund expenditures at yearend are estimated to come in under prior year actual and current year budget, as illustrated in the following table: Department Budget 09/10 Elected Officials $ 924,900 Administrative Support 5,815,050 Police 16,325,720 Fire 15,706,900 Communications Center 2,337,050 Planning /Building Safety 3,577,850 Public Works 6,104,830 Recreation and Parks 4,610,400 Library 2,296,450 Nondepartment 4,128,250 Transfers to Other Funds 501,000 Total General Fund $ 62 R.xnenditures Projected FY 2008- 2009 (Over) Under $ (Over) Under 09/10 Year -End 09/10 Actual PY Actual Budget $ 885,977 $ 795,538 $ (90,439) $ 38,923 5,417,001 5,780,223 363,222 398,049 15,845,235 16,890,996 1,045,761 480,485 13,878,913 15,248,127 1,369,214 1,827,987 2,205,430 1,847,657 (357,773) 131,620 2,609,150 2,796,444 187,294 968,700 5,691,144 5,902,112 210,968 413,686 4,389,578 4,580,155 190,577 220,822 2,097,304 2,171,226 73,922 199,146 5,429,141 5,412,979 (16,162) (1,300,891) 501,000 1,251,807 750,807 - 727,391 $ 3,378,527 has taken the following measures to reduce expenditures in response to the decrease in Staff revenues: 1. Freeze vacant positions — Currently, staff is working with withlnon b non-benefited temporary frozen although some critical Below is a list of frozen position by department: employees. Classification vT Division pi F E Dept Project Specialist J p Information Systems 1.00 City Manager Senior Network Assistant Information Systems Account Specialist II Business Services 1.00 1.00 Finance Accounting Technician Finance Accounting 1.00 Management Analyst Fiscal Services 1.00 Assistant Fire Marshal Fire Prevention 3.00 Fire Firefighter Fire Suppression 1.00 Human Resources Human Resources Director Human Resources Support Services 1.00 Library Library Assistant Coordinator (At -will) RSI 1.00 Planning & Bldg Construction License/Permit Specialist 11 Building Safety 1.00 Plan Check Engineer Building Safety 1.00 2.00 Dispatcher 11 Communications Center 1.00 Police Police Assistant I Administration 1.00 Police Captain Administration 4.00 Police Officer Patrol Patrol & Safety 1.00 Police Lieutenant Administration 1.00 Wellness Coordinator Equipment Fire E ui ment Mechanic Equipment Maintenance 1.00 Public Works Public Works Inspector Engineering g g 1.00 1.00 Sr. Administrative Specialist Administration 1.00 Street Maintenance Worker I fic Safety Streets/Traffic Street Maintenance Worker II Street /Street Services Wastewater Maint Worker II Wastewater 1.00 1.00 Recreation Park Maintenance Worker I Par�era��tion Gran 31.00 in 2. Union Concessions: Two of the City's labor group °employe reduction es also compensation. The unrepresented group of Management/Confidential agreed to 5% reductions. One labor group has proposed a 6% reduction in compensation. The remaining labor unions will have reductions through layoffs. 3. Overtime Reductions: Department's overtime shows a 62% or $900,000 a. As of June 30, 2010, the Fire reduction when compared to June 30, 2009; b. As of June 30, 2010, the Police Department's overtime shows a 18% or $100,000 reduction when compared to June 30, 2009; a zero- 4. Reduction of non - personnel costs. The Fiscal Year 2009/e10 budget included d ersonnel in growth assumption. In other words, there e no expenditure accounts for inflation/growth. Despite this fact, departments are still estimating to end the year below the same period last year: a. Supplies — YTD costs have decreased 10% or 60,000 compared to June ed to 0, 20e09; b. Books and Materials — YTD costs have decreased 2009; 1 � c. Service Charges, which includes Professional &Technical Services, have decreased 11.2% or $600,000 compared to June 30, 2 00 The following is summary of General Fund expenditures by major categories and with 75% of the year completed most departments are operating well below budget: Elected Officials and Administrative Su ort Services The Elected Officials category, which consists of the City Council, City Clerk and City Treasurer, has expenditures totaling $628,152 or 67.92% of budget. The Administrative Support category, which includes the City Manager' bffice, Finance and Human Resources, has expenditures totaling i ch these host sa vngs can be attributed. currently has a total of 6 vacant positions to h Public Safetv olice De artment is projected to come in under budget at yearend, primarily due to cost The P p sags s on salaries for unfilled positions. This department cExpenditures June 30v 2 0 as a total Of positions to which some cost o d n be attributed. totaled $11,967,519 or 73.30% of budget. The Fire Department is projected to come in under budget at yearend as well, primarily due to cost savin s resulting from running down from 1°9 to 14 whenever edepartment currently has a co g through June 30, 2010 totaled $10,560,803 or 67.24/0 of budget. total of 3 sworn and 1 civilian vacant positions and leave replacements overtime is down 68.6% and FLSA overtime is down 47.2% compared to the same period last year. The Communications Center is projected to come in under budge g t savin recd. be is division currently has a total of 2 vacant p ositions to which some cos Expenditures through June 30, 2010 totaled $1,559,749 or 66.74% of budget. Plannin¢ and Building Safe 655 or 50.27% of the budget. This Expenditures through June 30, 2010 totaled $1,798, this, in turn department continues to maximize staffing when neclessary due r to the uncertain enables them to more effectively control p applicants. This department is economic conditions and fluctuation t in the nd This department currently has a total of 2 vacant projected to come in under budget y ich some of these cost savings can be attributed. positions funded by the General Fund to wh 18� Public Works s, Engineering, Street Recycling, Wastewater, Storm Drains, ion's General Fund divisions consist of Government t Buildings, w This function's Traffic Safety, Solid W the department is below Services, Street Maintenance, 2010, or of Jun of budget. This department currently Equipment Maintenance and Administration. As of June 3 � can be budget with actual expenditures at $4,320,743 the General Fund to which these cost savings has a total of 5 vacant positions funded by attributed. Recreational Cultural and Information Services includes the Recreation and Parks The Recreation, Cultural and Information Services function Department and the Library Department. For the first nine months of the fiscal year, the Recreation and Parks department ks Division is at actual expenditures at $3,372,282 or 73.15% of budget. Currently, the with act p and the Recreation Division is at $1,775,8 2 or 38.43% 8.4 % f $1,596,460 or 24.43% of budget operating with 3 vacant positions for the mad Y department has one vacant budget. This department has been an be attributed. Currently, this dtha remainder of the fiscal year to which these cost saving position; it is management's intent to maintain this position year. Library Services is expected to come in below budget and is currently at $1,678,127 ent currently expenditures realized though the first nine months o� the frigs fiscal be attributed. The Library of exp PO to which some of the co 2010. has one vacant p s of operations beginning in January Department also reduced their hours /day P Nondenartment articular enditures that are not specific to any one p department is charged with exp y property This dep es of items budgeted in this department are the liability and p p Y department. Some of the types promotions, contract costs for insurance, payoffs of accrued vacation and ick le to, the El Segundo School District, and the LAX noise abatement, annual cash cont charges for retirees' participation in the PERS Medical Plan. primarily t ex enditures are currently projected to come inack that egceededsthe budgeted Nondepartmen p due to the exit pay for retirements and vacation/sick leave gees during the 2010 fiscal year: amount. Below is a summary of cashouts of exit pay SUMMARY BY DEPARTRe Eee Exit Pay $ 73,266 Finance 371,495 Police 36,911 Fire 61,444 PBS 141,488 Public Works 40 723 Library 100,797 Human Resources $ 826,123 Summary With nine months of the fiscal year complete, General Fund expenditures are at 71.45% of budget and are projected to come in under budget by approximately 5.73 %, or $3,378,500. However, because of the estimated $6,538,400 shortfall in revenues, the estimated year -end deficit is approximately $3,159,900. Currently the City has sufficient General Fund unreserved /undesignated funds available to accommodate the estimated shortfall of $3, 159,900. However, the City's reserve will end the year below the fund balance policy of 20% of the General Fund expenditures. Staff has identified the following potential savings that can be implemented to help bridge the projected $3.2 million gap through year -end: Available Funds Description of Funded Expenditure $ 320,000 Capital Project savings- reduce transfer from General Fund $ 1,400,000 Reverse annual funding for Equipment Replacement Funding $ 87,000 Release ETRC Funding (Projects not started) $ 600,000 Release funds from Economic Uncertainty Fund designated for FS #2 $ 1,000,000 Sale of Vacant Fire Station #2 Land Police Savings -- Equipment Replacement Fund deletions - Transfer funds $ 301,817 to General Fund $ 72,000 Reduction of overtime savings Communication Center $ 3,780,817 Total Identified Potential Savings i 9C� 11. Consideration and possible action regarding the sale of City property located at 2161 E. El Segundo Boulevard (former Fire Station Number 2) and a determination that the sale of the property is categorically exempt from the California Environmental Quality Act based on Environmental Assessment No. 860. Recommendation — (1) Authorize the City Manager to enter into a purchase agreement for the property (2) Alternatively, discuss and take other possible action related to this item. STAFF REPORT TO BE DELIVERED UNDER SEPARATE COVER 11 9i EL SEGUNDO CITY COUNCIL MEETING DATE: August 17, 2010 AGENDA STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration of possible action regarding the sale of City property located at 2161 E. El Segundo Boulevard (former Fire Station Number 2) and a determination that the sale of the property is categorically exempt from the California Environmental Quality Act based on Environmental Assessment Number 860. (Fiscal Impact: Revenue potential of $1,575,000) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to enter into a purchase agreement for the subject property of not less than $1,575,000; as based upon the sale of a net area of 34,700 square feet of the 40,900 square foot parcel. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Environmental Assessment Number 860 2. 2161 E. El Segundo Property Plot Plan Exhibit FISCAL IMPACT: Revenue potential of $1,575,000 Amount Budgeted: n/a Additional Appropriation: n/a Account Number(s): n/a ORIGINATED BY: Bill Cro�ssistant City Manager APPROVED BY: Jack Wayt, City Manage BACKGROUND AND DISCUSSION: With the completion and occupancy of the new Fire Station Number 2, the previous facility located at the northwest corner of Nash Street and El Segundo Boulevard is vacant. The City Council, at their meeting of March 16, 2010, took action to declare the property surplus and to notify the appropriate public agencies of their ability to negotiate for its purchase as required by California law. Shortly thereafter, the City received notification from the Wiseburn School District that they were interested in the potential purchase of the property. The City has negotiated in good faith with Wiseburn and it is expected that they will formulate a monetary offer prior to the consideration of this matter by the City Council at its August 17th meeting. Additionally, the City has received an offer from a private party, Mr. Brian Sweeny, to purchase the property for $1,575,000. This amount exceeds the appraised value of the property. Staff recommends that the City Council direct the City Manager to enter into a purchase agreement with one of these parties for an amount not less than $1,575,000. It is anticipated that such a sale could be concluded within a 60 -day period and that these funds could be used to offset a portion of the projected FY 2010 -2011 budget deficit. Notice of Exemption To: ❑ Office of Planning and Research 1400 Tenth Street, Room 121 Sacramento, CA 95814 To: ® County Clerk/Registrar /Recorder County of Los Angeles 12400 E. Imperial Hwy. #1007 Norwalk, CA 90650 Project Title: Environmental Assessment EA -860 Project Location — Specific: 21 From: (Public Agency) City of El Segundo 350 Main Street El Segundo, CA 90245 APR 2 3 2 � . FILED PLANNING DIVI ,9IpN, MAR 0 5 2010 Project Location - City:_EI Segundo Project Location - County: Los Angeles - 1 Description of Project: General Plan Consistency finding for the Droposed disposition of surplus City of El Se undo prope Pursuant to Government Code §65402. The surplus property in question is the former City of ..El Segundo Fire Station No 2 Name of Public Agency Approving Project: City of El Segundo Name of Person or Agency Carrying Out Project:_City of El Segundo Exempt Status: (check one) ❑ Ministerial (Sec. 21080(b)(1); 15268); ❑ Declared Emergency (Sec. 21080(b)(3); 15269(a)); ❑ Emergency Project (Sec. 21080(b)(4); 15269(b)(c); ❑ Categorical Exemption. State type and section number: F 15312 (Class 12) ❑ Statutory Exemption. State code number: Reasons why project is exempt: The California Environmental Quality Act (CEQA) Guidelines $15312 makes the sale of surplus overnment ro ert not located in an area of statewide regional or area wide concern a Class 12 categorical exemption from additional environmental review. This property does not meet any of the criteria for an area of statewide regional or area wide concern as identified in CEQA Guidelines $15206 The Surplus Property does not have significant value for wildlife habitat or other environmental purpose and the use of the Surplus Property has not changed since the time the City acquired the Surplus Property. Lead Agency Contact Person: Masa Alkire Area Code /Telephone /Extension: 310 - 524 -2371 If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a notice of exemption been filed by the public agency approving the project? YES ❑ NO❑ �. Sign ature:�,(��,X Q/ZX Kin-Oerly Christer son Signed by Lead Agency ❑ Signed by Applicant Title: AICP, Planning Manager Date received for filing at OPR: PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Planning) \851- 875 \EA 860\EA-86 Q,� vard NOE.DOC In 0037428 o�??i�i�:i'D Ta_RF(``lZRnAI# %L�TN'1 I y .. Jt �r'�'' d{} �xi�i`1 220 r� y ��,.....,- mac.`.} ,' ,., 'F t • f . $ ;... m ,;., . Y. LA COUNTY FLOQ ©'G�ITRO APPROX. 26,500 sf NOT PART 132 sf f �a& i�g�u •,.fin tm TI 160' Paaaaaa-O TA L 4 0 , 9,0 0 W. 4,4 5't�e a LAI! ,'� , `"Oaa� I •� owaaaaaaaaa � s +assess ®aaaaaaaaaaaa� } I n c l u d e s Asp � o � + t j i � o � � r i > w � s � � u t b r t e c t to ♦ ®aaf a w� t >� ►��w driveway'ea�s�yetm�ent• 4 (750 s. f.) w •aaaaaa and excludes parking area t, s i8^' seas k a.��°� sa.►. ®a on adjoining parcel (1,500 t' °.• All dimensions are approxim�a)te. - - Al,� P LO ��r"Y�� 4:: ♦��' 1 ►assess• ♦aa� �asasaaasaaasaat C w , •A a�a�•+D d � � 6 Nxxxoow�','m^1.`. . 101, ............................. _ 17' '� � w -!09 J < z + 1 Y s PUBLIC ,� " i c> 1 Q1 arc. WORKS � E v t tr o w 1 p w ..r.:4.+.tMaN . � �"h a,, �' Mgai+rtiwr�. .►i ?.•�... — I _ RI,GHT= `'OF -W 1� Mj,. Atkg��w: �b�$' day ®�a�a �a►s�►�a°� "�t 14 �a+. iY ELSEGU -NO BLVD Feet (3-0—,70