2010 APR 07 - CC PACKET SPCSPECIAL
MEETING AGENDA
EL SEGUNDO CITY COUNCIL
WEST CONFERENCE ROOM - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, APRIL 7, 2010 —1:30 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves before addressing the City Council.
Failure to do so is a misdemeanor and punishable by a fine of $250.
SPECIAL MATTERS: -1- matter
1. Consideration and possible action to adopt a resolution authorizing the City Manager to execute
California Department of Transportation (Caltrans) Master Agreements, Program Supplement
Agreements, Fund Transfer Agreements and all other documents necessary for the administration
of projects funded through Caltrans. (Fiscal Impact: Approximately $5,781,402 reimbursement
of federal grant funds)
Recommendation — (1) Adopt draft resolution; (2) Alternatively, discuss and take other action
related to this item.
ADJOURNMENT—
POSTED:
DATE: cr r
TIME:
NAME:
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 7, 2010
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution authorizing the City Manager to
execute California Department of Transportation (Caltrans) Master Agreements, Program
Supplement Agreements, Fund Transfer Agreements and all other documents necessary
for the administration of projects funded through Caltrans.
(Fiscal Impact: Approximately $5,781,402 reimbursement of federal grant funds)
RECOMMENDED COUNCIL ACTION:
1. Adopt the draft resolution
2. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: None
Amount Requested: $
Additional Appropriation: No
Account Number(s):
ORIGINATED BY: Maryam M. Jonas, Principal Engineer
REVIEWED BY: Stephanie Katsoleas, Publi5AVorks Director b"
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
The City of El Segundo was awarded several federal and state grants for the construction of the
Douglas Gap Closure Project. However, the City was only recently notified that in order to
receive reimbursement through the California Department of Transportation (Caltrans) for funds
expended on this project, the City must also pass a resolution authorizing the City Manager to
execute all documents related to reimbursement for Federal and State grant funding.
Adoption of this resolution will allow the invoices and expenses already submitted by the City
for the Douglas Gap Closure Project to be eligible for reimbursement, which is estimated at
$5,781,402.
RESOLUTION NO. _
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY
FOR, RECEIVE, APPROPRIATE, AND EXECUTE APPLICABLE FEDERAL
DOCUMENTS FOR STATE AND FEDERAL AID PROJECTS
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City of El Segundo is eligible to received Federal and /or State funding for
certain transportation projects, through the State of California, Department of
Transportation.
B. Master Agreements, program Supplemental Agreements, Fund exchange
Agreements and /or Fund Transfer Agreements need to be executed with the
State of California, Department of Transportation before such funds could be
claimed.
C. A copy of this Resolution should be included with the City's application.
SECTION 2: The City Manager, or designee, is authorized to execute all appropriate
documents in a form approved by the City Attorney, related to Federal, State, or Local
grants.
SECTION 3: The City Manager, or designee, is authorized to execute any required
documents in a form approved by the City Attorney to receive the grant for purposes
identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the
grant monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget to
appropriate the monies identified herein to pay for the plan proposed by the City in
support of its grant application. The City Manager, or designee, is authorized to
implement the purpose of this section.
SECTION 6: This Resolution will become effective immediately upon adoption.
Page 1 of 2
PASSED AND ADOPTED this day of , 2010.
Kelly McDowell
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of , 2002,
and the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
Page 2 of 2