2009 SEPT 15 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 15, 2009 - 5:00 P.M.
5:00 P.M. SESSION CANCELLED — NO ITEMS OF
BUSINESS
(REGULAR MEETING TO BE ADJOURNED TO 7:00 P.M.)
Next Resolution # 4615
Next Ordinance # 1434
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0-
matter
SPECIAL MATTERS: - 0- matter
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 15, 2009 - 7:00 P.M.
Next Resolution # 4615
Next Ordinance # 1434
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Council Member Don Brann
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PRESENTATIONS
a. Proclamation announcing week of September 20th through 26th as Volunteer
Recognition Week.
b. Proclamation announcing observance of the 33�d Annual Richmond Street Fair
on Saturday, September 26, 2009
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only, — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action (Continued Public Hearing) regarding
the Fiscal Year 2009 -2010 Budget (including all City Revenues and
Expenditures), Five -Year Capital Improvement Plan and Adoption of
Resolutions approving Appropriation Limit, Preliminary Budget as
amended, and Capital Improvement Plan as amended. (Copies of the Fiscal
Year 2009 -2010 Preliminary Budget can be found in the Library, City Clerk's
office, and on the City's website.) (Fiscal Impact $118,874,000 in total
appropriations; $111,975,950 in total estimated revenues and prior year
designations of $6,898,050.) (Fiscal Impact: None)
Recommendation — (1) Continue Public Hearing and receive public testimony; (2)
Adopt the Resolution approving and adopting the Fiscal Year 2009 -2010
Operating Budget and the Five -Year Capital Improvement Budget; (3)
Incorporate "Exhibit A Fiscal Year 2009 -2010 Change List of Budget Revisions in
all Funds" into the Adopted Budget and deposit any fiscal year 2009 -2010
General Fund savings into the Economic Uncertainty Fund in fiscal year 2009-
2010 once the fiscal year 2008 -2009 audit is complete; (4) Adopt the Resolution
approving and adopting the Appropriations Limit for fiscal year 2009 -2010, as
presented; (5) Alternatively, discuss and take other action related to this item.
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C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 2573484 to 2573723 on Register No. 23 in the total
amount of $686,552.61 and Wire Transfers from 08/21/09 through 09/03/09
in the total amount of $233,660.86
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify: Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or adjustments;
and wire transfers.
3. Regular City Council Meeting Minutes of September 1, 2009.
Recommendation — Approval.
4. Consideration and possible action regarding approval of ongoing service
agreements, amendments and issuance of blanket purchase orders for
Fiscal Year 200912010 in excess of $25,000 for the City Manager's Office.
(Fiscal Impact: $167,100)
Recommendation — (1) Authorize the City Manager to execute a contract
amendment and /or purchase order with Tyler Technologies for maintenance of
the existing Eden finance system, as approved to form by the City Attorney, not
to exceed $27,100. (2) Authorize the City Manager to execute a contract
amendment and /or purchase order with Shannon David, Inc. for professional
services with the City's business recruitment and marketing, program, as
approved to form by the City Attorney, not to exceed $140,000; (3) Alternatively
discuss and take other action related to these items.
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5. Consideration and possible action to waive the formal bidding process
pursuant to the El Segundo Municipal Code Section §1 -7 -10 and authorize
the Fire Department to piggy back on a City of Orange Fire Department
contract #78E45 for the purchase of a replacement fire engine from
Seagrave Fire Apparatus, LLC (Fiscal Impact: $566,421)
Recommendation — (1) Pursuant to El Segundo Municipal Code §1 -7 -10, waive
the formal bidding process and authorize the Fire Department to piggy back on a
City of Orange Fire Department contract #78E45 for the purchase of a
replacement fire engine from Seagrave Fire Apparatus, LLC; (2) Alternatively,
discuss and take other action related to this item.
6. Consideration and possible action regarding approval to issue blanket
purchase orders for FY 09 -10 in excess of $25,000 for the Fire Department.
(Fiscal Impact: $59,000)
Recommendation — (1) Authorize the El Segundo Fire Department to waive the
bidding process per El Segundo Municipal Code §1 -7 -10 to purchase medical
and pharmaceutical supplies, and piggyback on the City of Berkeley's Bound
Tree Medical, Inc. ( "Bound Tree ") Bid #09- 10348 -C, and authorize issuance of a
blanket purchase order to Bound Tree for FY 2009 -2010 for medical and
pharmaceutical supplies; (2) Authorize the issuance of a blanket purchase order
for FY 09 -10 to UCLA Center for Pre - Hospital Care for continuing education,
defibrillation training and AED program oversight; (3) Alternatively, discuss and
take other action related to this item.
7. Consideration and possible action regarding approval of ongoing service
agreements and blanket purchase orders for FY 2009 -2010 in excess of
$25,000 and possible action to waive the formal bidding process and
authorize the continued purchase of gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing for the
Public Works Department (Fiscal Impact: $421,000
Recommendation — (1) Authorize staff to continue to purchase gasoline and
diesel fuel for City vehicles and equipment through the use of spot market
purchasing in an amount not to exceed $321,000; (2) Authorize the issuance of a
blanket purchase order to Metron Farnier & Actaris in an amount not to exceed
$50,000 for the purchase of single jet water meters for the City's water system;
(3) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company in an amount not to
exceed $50,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects; (4) Alternatively discuss and take other action
related to this item.
6 06
8. Consideration and possible action regarding the annual renewal of the
Library Department's blanket purchase orders over $25,000. Those include
Baker & Taylor Information Services and Innovative Interfaces, Inc. (Fiscal
Impact: $121,000)
Recommendation — (1) Authorize the City Manager to extend ongoing service
agreements with Baker & Taylor Information Services for supplying books and
other library materials, and issuance of a blanket purchase order not to exceed
$91,000; (2) Authorize the City Manager to amend /extend contract #2235 to
Innovative Interfaces, Inc., for library computer network system maintenance and
issuance of a blanket purchase order not to exceed $30,000; (3) Alternatively
discuss and take other action related to this item.
9. Consideration and possible action regarding approval of ongoing service
agreements and amendments and issuance of Blanket Purchase Orders for
FY 2009 -10 in excess of $25,000 for the Human Resources Department.
(Fiscal Impact: $115,000)
Recommendation — (1) Authorize the City Manager to amend /extend Contract
#3907, for ongoing service agreements, as approved by the City Attorney with
U.S. Healthworks Medical group, for pre - employment physical examinations and
protocols for the El Segundo Police Department (not to exceed $15,000), and
occupational injury and illness services and related medical testing (not to
exceed $30,000), and issuance of a Blanket Purchase Order, with a combined
total not to exceed $45,000; (2) Authorize the City Manager to amend /extend
Contract #3912, for ongoing service agreements, as approved by the City
Attorney with Westchester Medical Group /Center for Heart and Health for
employee's Fitness for Duty Examinations (not to exceed $60,000) and Executive
Physical examinations (not to exceed $10,000), and issuance of a Blanket
Purchase Order, with the combined total not to exceed $70,000; (3)
Alternatively, discuss and take other action related to this item.
10. Consideration and possible action regarding the adoption of two
Resolutions providing for the implementation of job classification and
salary range changes in the Fiscal Year 2009 -2010 Operating Budget (Fiscal
Impact: $54,000)
Recommendation — (1) Adopt the Resolution establishing Basic Monthly Salary
Ranges for the job classifications of Community Cable Program Manager,
Principal Engineer, Residential Sound Insulation Manager, Senior Network
Assistant, and Senior Video Technician II (part- time); (2) Adopt the Resolution
establishing new Hourly Pay Rates for the City's unrepresented, Part-time,
Temporary job classifications; (3) Approve the proposed Class Specifications for
the job classifications of Network Assistant, Principal Engineer, Senior Network
Assistant, and Senior Video Technician II; (4) Approve the Examination Plan for
Senior Network Assistant; (5) Alternatively, discuss and take other action related
to this item.
11. Consideration and possible action regarding two Resolutions providing for
salary increases and benefit changes to Chapter 1A2 (Management -
Confidential Series - includes all non - represented employees, except the
City Manager) of the El Segundo Administrative Code. (Fiscal Impact:
$130,965 Executive Management, Mid- Management/Confidential
Employees. $92,300 Public Safety Management Employees. Total Fiscal
Impact $223,265.)
Recommendation — (1) Adopt the Resolutions; (2) Alternatively, discuss and take
other action related to this item.
12. Consideration and possible action regarding approval of a three -year
Memorandum of Understanding (Labor Agreement) between the City of El
Segundo and California Teamsters Public, Professional and Medical
Employees Union, Local 911, Supervisory and Professional Employees'
Bargaining Unit (Fiscal Impact: $162,470 in first year of Agreement.
Recommendation — (1) Approve the Agreement; (2) Adopt the Resolution
approving the Memorandum of Understanding; (3) Alternatively, discuss and take
other action related to this item.
13. Consideration and possible action regarding approval of annual on -going
agreements and issuance of blanket purchase orders for Fiscal Year 2009-
2010 in excess of $25,000 for the Recreation and Parks Department (Fiscal
Impact: $241,018)
Recommendation — (1) Authorize the issuance of a blanket purchase order to
Lane Donovan Partners, LLC (Agreement # 3399) to provide management
services for The Lakes at El Segundo municipal golf course for an amount not to
exceed $108,000; (2) Authorize the City Manager to enter into a contract for
professional services with the South Bay Children's Health Center Association for
the South Bay Youth Project on -site counseling services at El Segundo Unified
School District facilities for an amount not to exceed $33,018; (3) Authorize the
City Manager to amend /extend Agreement #3476 for ongoing maintenance
agreement with Great Scott Tree Service Inc. The extension will be for two (2)
years commencing on October 1, 2009 and ending on September 30, 2011 with
three (3) one (1) year renewal periods to be renewed upon mutual consent of the
parties ending September 30, 2014. Total cost for services not to exceed
$100,000; (4) Alternatively, discuss and take other action related to these items.
W
14. Consideration and possible action regarding the adoption of Ordinance No.
1432 for a zone change from the General Commercial (C -3) Zone to the
Corporate Office (CO) Zone on the site located at 900, 950 and 960
Sepulveda and 901 and 915 Selby Street. Applicant: The Boeing Company
(Fiscal Impact: None)
Recommendation — (1) Waive second reading and adopt Ordinance No. 1432;
(2) Alternatively, discuss and take other possible action related to this item.
15. Consideration and possible action regarding the approval of the Second
Amendment to a Professional Services Agreement with J. Lee Engineering
Inc. to provide building plan check consulting services for the Planning
and Building Safety Department through September 30, 2010 for Fiscal
Year 2009 -10 (Fiscal Impact: $150,000)
Recommendation — (1) Approve a budget appropriation for $150,000 to provide
building plan check consulting services; (2) Authorize the City Manager to
execute the Second Amendment to the Professional Services Agreement, in a
form approved by the City Attorney, to increase the amount in the agreement and
purchase order by $150,000 and to extend the term to expire on September 30,
2010; (3) Alternatively, discuss and take other action related to this item.
16. Consideration and possible action regarding the approval of the Fifth
Amendment to a Professional Services Agreement with JAS Pacific for
$100,000 to provide building inspection consulting services for the
Building and Safety Division through September 30, 2010 for fiscal year
2009 -10 (Fiscal Impact: $100,000)
Recommendation — (1) Approve a budget appropriation for $100,000 to provide
building plan check consulting services; (2) Authorize the City Manager to
execute the amendment to the existing agreement with JAS Pacific to provide
building inspection consulting services in a form approved by the City Attorney, to
increase the amount in the agreement and purchase order by $100,000 and to
extend the term for one year through September 30, 2010; (3) Alternatively,
discuss and take other action related to this item.
17. Consideration and possible action regarding the approval of the Third
Amendment to a Professional Services Agreement with John L. Hunter and
Associates, Inc for $ 50,000 to provide storm water plan check services and
implementation support of the City's Standard Urban Storm Water
Mitigation Plan (SUSWMP) Ordinance No. 1329 for the Planning and
Building Safety Department and to extend the term through September 30,
2010 for Fiscal Year 2009 -10 (Fiscal Impact: $50,000)
Recommendation — (1) Approve a budget appropriation for $50,000 to provide
storm water plan review services and implementation support of the City's
Standard Urban Storm Water Mitigation Plan (SUSWMP) Ordinance No. 1329;
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(2) Authorize the City Manager to execute the amendment to the existing
agreement with John L. Hunter and Associates, Inc. to provide plan review and
inspection services in compliance with SUSWMP Ordinance No. 1329 and
extend the term for one year through September 30, 2010; (3) Alternatively,
discuss and take other action related to this item.
18. Consideration and possible action regarding the approval of a Second
Amendment to a Professional Services Agreement with Willdan to provide
planning consulting services for a contract staff position for the Planning
and Building Safety Department for Fiscal Year 2009 -2010 and issuance of
a purchase order in excess of $25,000 for Fiscal Year 2009 -2010. (Fiscal
Impact: $80,000)
Recommendation — (1) Approve a budget appropriation of $80,000 to provide
planning consulting services; (2) Authorize the City Manager to execute the
Second Amendment to the Professional Services Agreement, in a form approved
by the City Attorney, to increase the amount in the agreement and purchase
order by $80,000 and to extend the term to expire on September 30, 2010 for
planning consulting services; (3) Alternatively, discuss and take other possible
action related to this item.
19. Consideration and possible action regarding approval of annual on -going
service agreements and issuance of blanket purchase orders for FY 09 -10
in excess of $25,000 for the Police Department. (Fiscal Impact: $276,200)
Recommendation — (1) Authorize the City Manager to execute a one -year
contract with the West Covina Service Group for Computer Aided
Dispatching /Records Management System, Mobile Data Computer maintenance
and operations, not to exceed $68,500; (2) Authorize the City Manager to
execute a one -year contract with Motorola for two -way radio repair and
maintenance of the Communication Center's radio assets and infrastructure, not
to exceed $75,000; (3) Authorize the City Manager to execute a one -year
contract with the Society for the Prevention of Cruelty to Animals Los Angeles for
animal sheltering services, not to exceed $28,200; (4) Authorize the City
Manager to execute a one -year contract with Duncan Solutions (formerly
Enforcement Technology Inc.) for processing of parking citations /collections, not
to exceed $77,000; (5) Authorize the City Manager to execute a one -year
contract with AT &T Connection Services for communications related to mobile
data computers and radio sites, not to exceed $27,500; (6) Alternatively discuss
and take other action related to these items.
10 iC
20. Consideration and possible action to receive and file the revised Public
Hearing date of November 3, 2009, to consider proposed water service rate
increases associated with providing water services to property located in
the City of El Segundo (Fiscal impact: None)
Recommendation — (1) Receive and file this report; (2) Alternatively, discuss and
take other action related to this item.
21. Consideration and possible action to award a contract to The Jones Payne
Group for Design and Testing Services related to the Residential Sound
Insulation (RSI) Program (Fiscal impact: $945,220)
Recommendation — (1) 1. Award a contract to The Jones Payne Group for
Design and Testing Services related to the Residential Sound Insulation
Program; (2) Authorize the City Manager to execute a contract in a form
approved by the City Attorney; (3) Alternatively discuss and take other action
related to this item.
22. Consideration and possible action to approve an employment agreement
with Robert Hyland for the position of Director of Human Resources ,
effective September 15, 2009 (Fiscal Impact: $73,500)
Recommendation — (1) Authorize the City Manager to execute the attached
agreement; (2) Alternatively, discuss and take other action related to this item.
23. Consideration and possible action to approve an employment agreement
with David Cummings for the position of Police Chief, effective September
15, 2009 (Fiscal Impact: $106,560)
Recommendation — (1) Authorize the City Manager to execute the attached
agreement; (2) Alternatively, discuss and take other action related to this item.
24. Consideration and possible action regarding the adoption of Ordinance No.
1433 adding a new Chapter 10 -5 to the El Segundo Municipal Code
( "ESMC ") regulating water conservation methods and amending ESMC §§
1 -2A -1, 1 -2A -2, and 1 -2A -3 to enforce Chapter 10 -5 with administrative
citations (Fiscal Impact: None)
Recommendation — (1) Waive second reading and adopt Ordinance No. 1433,
(2) Alternatively discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
11 1i
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
25. Consideration and possible action to amend the City Manager's FY 2009-
2010 Budget recommendation for City financial assistance to El Segundo
Unified School District with a one -time budget augmentation of $150,000
above the base annual cash contribution of $250,000 provided under the
terms of the Funding Agreement. (Fiscal Impact: Proposed Budget
$250,000; Additional Request $150,000; Total $400,000
Recommendation — (1) Approve a one -time funding augmentation of $150,000
to the current base payment of $250,000 provided for in Funding Agreement
with the El Segundo Unified School District; (2) Alternatively, discuss and take
other action related to this item.
Council Member Fisher —
Council Member Jacobson —
26. Consideration and possible action to direct staff to prepare an amendment
to the General Plan and process the re- zoning of the property located at
1916E Imperial Highway. (Fiscal impact: none)
Recommendation — (1) Direct staff to prepare an amendment to the General
Plan and process the re- zoning of the property located at 1916 E. Imperial
Highway; and /or (2) Alternatively, discuss and take other action related to this
item.
12 12
Mayor Pro Tern Busch -
Mayor McDowell -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME: 21 3
NAME:
p.,m.
13 13
tortamatt"On
Citp of (l *rguilbo, California
WHEREAS, Two hundred years ago, volunteers played a unique role in the founding of our
country and in the drafting of our Constitution, and volunteers have continued to be
involved through the years in every aspect of the building of our country; and
WHEREAS, Today, over 90 million outstanding citizens, from every age group, from youth to
senior citizens, and from every walk of life, give selflessly of themselves to others
through volunteer work, thus exemplifying the spirit of caring and compassion for
others which is a vital part of our national character; and
WHEREAS, We are facing an era of changing priorities on the national, state and local levels in
which resources are becoming more scarce in the face of growing and changing
needs; and
WHEREAS, It is fitting for all citizens to take pride in our volunteer heritage and to give special
recognition to the volunteers and volunteer programs in our community.
NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo,
California, do hereby proclaim the week of September 20th through 26th as VOLUNTEER
RECOGNITION WEEK in the City of E1 Segundo in honor of those who, imbued with the spirit of
goodwill, offer freely their services to the community.
Will'"
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14
rorfamatt'on City of el oegunbu, California
WHEREAS, The 2009 Richmond Street Fair will be organized by the El Segundo Kiwanis Club
as a club project to promote the many businesses of downtown El Segundo; and
WHEREAS, The 2009 Richmond Street Fair will provide high school student groups, civic clubs,
and non - profit organizations an opportunity to promote their associations and to
raise funds for their school and community projects through the sale of food, arts
and crafts and other items; and
WHEREAS, The 2009 Richmond Street Fair will provide an opportunity for young people to
learn the value of volunteerism, demonstrate their skills and talents and gain self -
confidence by performing before an audience; and
WHEREAS, The 2009 Richmond Street Fair will afford people from other communities the
opportunity to discover the hometown atmosphere of El Segundo while
experiencing wholesome family entertainment at its finest; and
WHEREAS, The City Council recognizes the merits of the 2009 Richmond Street Fair as a win -
win for the entire community of El Segundo and commends the El Segundo Kiwanis
Club for organizing this traditional El Segundo event which has become a
"Celebration of Community ".
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California,
hereby proclaim the observance of the 33rd ANNUAL RICHMOND STREET FAIR from 9:00 a.m. to
5:00 p.m., Saturday, September 26, 2009 and invite the community to give generous support to all the
groups, organizations, merchants and volunteers participating in the Fair.
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115
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action (Continued Public Hearing) regarding the Fiscal Year
2009 -2010 Budget (including all City Revenues and Expenditures), Five -Year Capital
Improvement Plan and Adoption of Resolutions approving Appropriation Limit,
Preliminary Budget as amended, and Capital Improvement Plan as amended. (Copies of
the Fiscal Year 2009 -2010 Preliminary Budget can be found in the Library, City Clerk's
office, and on the City's website.) (Fiscal Impact $118,874,000 in total appropriations;
$111,975,950 in total estimated revenues and prior year designations of $6,898,050.)
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
�«
1. Continue Public Hearing and receive public testimony.
2. Adopt the Resolution approving and adopting the Fiscal Year 2009 -2010 Operating Budget
and the Five -Year Capital Improvement Budget.
c
3. Incorporate "Exhibit A Fiscal Year 2009 -2010 Change List of Budget Revisions in all Funds"
into the Adopted Budget and deposit any fiscal year 2009 -2010 General Fund savings into the
.3
Economic Uncertainty Fund in fiscal year 2009 -2010 once the fiscal year 2008 -2009 audit is
complete.
4. Adopt the Resolution approving and adopting the Appropriations Limit for fiscal year 2009-
°.
2010, as presented.
"o
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
a
1) Exhibit A Fiscal Year 2009 -2010 Change List of Budget Revisions in all Funds
2) Resolution approving and adopting the Operating and Five -Year Capital Improvement
Budget for Fiscal Year 2009 -2010
3) Resolution approving and adopting the Appropriation Limit for Fiscal Year 2009 -2010
FISCAL IMPACT: Included in Adopted Budget
H
Amount Budgeted: $118,874,000 in Total Appropriations; $111,975,950 in total
W
Revenues and prior year designations of $6,898,050.
Additional Appropriation: N/A
z
Account Number(s):
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
d
�Wa
a"
REVIEWED BY: Deborah Cullen, Director of nanc�
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION: 1
HNt:
Initial planning for the FY 2009 -2010 budget started in early March. Staff identified an
approximate budget gap of $5.9 million and two Strategic Planning Sessions were held to
identify a series of options for balancing the FY 2009 -2010 budget deficit. Additionally, once
the State passed its budget and suspended Proposition 1A the City was burdened with an
additional $1 million budget reduction.
At the Strategic Planning Session in March many options were discussed and the following items
were approved by Council to be included in the FY 2009 -2010 budget:
Shortfall:
$
(5,972,342)
$
500,000
Transfer from Workers' Compensation Fund
$
750,000
Transfer from General Liability Fund
$
730,500
Transfer from Equipment Replacement Fund (unallocated funds)
$
1,094,620
Transfer 10% of fund balance from Equipment Replacement Fund
Subtotal:
$
(2,897,222)
Portion of Fire Station #2 Contingency Designation from
$
500,000
Economic Uncertainty Fund
Subtotal:
$
(2,397,222)
$
155,100
Fund Equipment Replacement charges @ 90%
Subtotal:
$
(2,242,122)
$
260,000
Appropriate excess of 20% - Current @ 22% in Unres /Undesig.
Subtotal:
$
(1,982,122)
$
400,000
Run short 1 position in Fire ( reduction of overtime)
Subtotal:
$
(1,582,122)
Transfer Athletic Field Naming Rights Designation from Economic
$
1,200,000
Uncertainty Fund
Adjusted
Shortfall:
$
(382,122)
State
Budget
Impact
$
(1,024,000)
General Fund Impact
Shortfall
$
(1,406,122)
i
Council directed the City Manager to work with staff to bridge the adjusted shortfall plus any
State impact with an emphasis on protecting the current workforce and minimal impact on
services. The following options have been included in the Preliminary Budget to cover the
additional $1.4 million gap:
EXPENDITURE SAVINGS:
DEPARTMENT:
PROPOSED SAVINGS:
NON - PERSONNEL
SALARIES & BENEFITS
CITY CLERK
$10,200
10,200
-
CITY TREASURER
2,000
2,000
-
CITY MANAGER
55,000
32,000
23,000
HUMAN RESOURCES
10,000
10,000
-
FINANCE
35,000
-
35,000
PLANNING AND
BUILDING SAFETY
270,200
270,200
-
NON DEPARTMENT
70,000
70,000
-
POLICE DEPARTMENT
452,663
264,317
188,346
FIRE DEPARTMENT
354,651
-
354,651
PUBLIC WORKS
59,750
59,750
-
RECREATION AND
PARKS
80,577
42,530
38,047
LIBRARY SERVICES
45,000
12,200
32,800
TRANSFERS OUT
(CDBG)
18,000
18,000
-
$1,463,041
791,197
671,844
Summary of Significant Changes from FY 2008 -2009 Budget:
➢ Salary Increases - 2% to 5% depending on bargaining unit; including unrepresented part
time, temporary job classifications; $1,905,200
➢ Workers' Compensation - 24.4% increase in rates $301,900
➢ Health Benefits - 3.67% increase in rates - $322,000
➢ PERS Pension Contribution - 5.2% combination of increase in rates and salaries -
$1,356,300
➢ Equipment Replacement Costs - Funded at 90% - $1,472,000
➢ Annual OPEB Payment - Funded at 100% - $2,205,050
➢ ESUSD Funding - $250,000 cash payment & continue funding crossing guard contract of
$80,000 and in -kind contributions (Total contribution of $1,000,000 for FY 2009/10)
➢ Capital Funding - $500,000
➢ ETRC - Funding $175,000
➢ Reclassifications - 3 positions proposed to move from Supervisory to Management;
Fiscal Impact: $30,000
On September 1, 2009 the City Council conducted a Public Hearing on the FY 2009 -2010
Operating Budget and the Five -Year Capital Improvement Project Budget.
Revisions from the Preliminary Budget are attached to this report and have been included in the
final budget to be adopted.
Incorporate "Exhibit A — FY 2009 -2010 Change List of Budget Revisions in all Funds" into
the Adopted Budget.
Budget Revenue Revisions between Preliminary and Adopted
General Fund
A decrease of $111,100 in revenues has been made since the Preliminary Budget due to
reclassifications from scheduled transfers to expenditures. The net effect of this reclassification
was $0.
Other Funds
The summary of changes includes decreases of: $5,713,450 in revenues due to changes in
estimated water rates and a revision of the LAWA revenues.
Budget Expenditure Revisions between Preliminary and Adopted
General Fund
The summary of changes in General Fund expenditures include salary savings of $324,750 due
to projected vacant positions, and an increase of $130,000 in Nondepartment for additional
community promotion expenditures not previously included in the preliminary budget.
Other Funds
The summary of changes in other fund expenditures include an adjustment for depreciation
expense of $500,000 in the Water Fund and an adjustment to properly reflect capital outlay
expenditures in the Equipment Replacement Fund of $1,213,850.
Deposit any FY 2008 -2009 General Fund savings into the Economic Uncertainty Fund, if any,
in FY 2009 -2010 once the FY 2008 -2009 audit is complete.
Adopt the Resolution approving and adopting Appropriations Limit for FY 2009 -2010.
Article XIII -B of the California State Constitution, commonly referred to as the Gann
Appropriations Limit, was adopted by California voters in 1980 and placed limits on the total tax
proceeds that State and local agencies can appropriate and spend each year. Based upon the
i9
California Constitution and applicable law, staff has presented the City Council with an
Appropriations Limit for fiscal year 2009 -2010 as adjusted by the factors identified in the
attached Resolution. The Appropriations Limit for fiscal year 2009 -2010 will be $157,976,734.
Capital Improvement Projects
The FY 2009 -2010 Capital Improvement Projects recommended from the Capital Improvement
Program Advisory Committee total $2,679,000. Included is a transfer of $500,000 from the
General Fund to the Capital Improvement Fund.
Residential Sound Insulation Program improvements total $17,136,700.
General Fund
This budget as presented contains General Fund appropriations inclusive of transfers of
$62,448,000 and General Fund estimated revenues inclusive of transfers of $62,448,000.
All Funds
The revised FY 2009 -2010 budget is balanced. Total appropriations for all funds are
$118,874,000. This matches the estimated revenues of $111,975,950 and prior year designated
fund reserves of $6,898,050.
40
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2009 -2010 ADOPTED BUDGET
FISCAL YEAR 2009 -2010 BUDGET
Account Inc (Dec) Balance
Preliminary Estimated Revenues inclusive of Transfers In $117,690,300
ADJUSTMENTS:
General Fund:
Transfers In:
Salary savings from employee retirement now shown as expenditure reductions 9001 (111,000)
Prop A
3704 213,000
New Grant Revenue
LA WA Fund (122)
Amount revised to properly reflect all LAWA and FAA Grants 3760 (3,570,000)
Water Fund (501)
Budget for Depreciation Expense 3851 (1,259,600)
Budget for Depreciation Expense 3856 (1,286,750)
Golf Course Fund (5031
Adjust Pro Shop Revenues 3834 300,000
($5,714,350) $111,975,950
Prior Year Designation Fund Reserves $6,898,050
Total Revised Estimated Revenues Inclusive of Transfers In $118,874,000
21
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET REVISIONS - APPROPRIATIONS ALL FUNDS
FISCAL YEAR 2009 -2010 ADOPTED BUDGET
FISCAL YEAR 2009 -2010 BUDGET
Account Inc (Dec) Balance
Preliminary Budget Appropriations inclusive of Transfers Out $115,996,565
ADJUSTMENTS:
General Fund:
Elected Official - City Clerk
Adjustment to 2nd round cost savings - add back budget for publications
Planning & Building Safety
Salary savings from early retirement
City Manager - IS & HR
Salary savings from employee retirement
Non - Department
Adjust expenditures to Washington Lobbyists
Adjust expenditures to LAX Master Plan Intervention
Police Department
Salary savings from employee retirement
Adjustment - Equipment Replacement Charges due to rounding
Fire Department
Adjustment - Overtime was submitted as $42,600; most is offset by revenue
Adjustment - Increase in cost of service contracts
Adjustment - Mandatory Software Purchase
Adjustment - To correct budgeted costs for Software Maintenance Charge and Network Charge
Recreation & Parks Department
Adjustment for payment to South Bay Children's Health at ES High
Adjustment to Commissioner's Expense
Total General Fund Adjustments
All Other Funds
Prop A Fund !1121
Revision to salaries and benefits
Adjustment to properly reflect non - personnel
Increase in agreement with Torrance
Prop C Fund !1141
Increase in agreement with Redondo Beach
Revision to salaries and benefits
Capital Improvement Fund (3011
Lighting for George Brett Field
Water W1) Fund
Adjust for Depreciation Expense
Equipment Replacement Fund !6011
Capital -Fixed Asset Charge correction
Liability Fund !6021
Clerical adjustment of expenditures to match revenues
Workers' Compensation Fund
Adjustment to increase Professionalfrechnical charges per amended contract
To adjust Service Charges to projections
Developer Fees Expendable Trust
To adjust Transfers per Transfers in /out schedule
Expendable Trust - Other
To adjust Transfers per Transfers in/out schedule
Total Revised City Appropriations - All Other Funds inclusive of Transfers Out
Total Revised City Appropriations - All Funds inclusive of Transfers Out
6208 4,700
41xx;42xx (80,000)
42xx (38,500)
6407 65,000
6406 65,000
42xx (206,250)
(1,930)
4103 14,600
6214 4,000
6217 26,000
6219 5,100
6206 27,530
6263 3,750
($111,000) $115,885,565
41 x 7,500
5204 1,500
6214 3,050
6206 2,475
41 x 4,400
6202 500,000
81 X 1,214,750
6214 9,000
62xx 97,760
9001 500,000
9001 648,000
$2,988,435 $2,988,435
$2,877,435 $118,874,000
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2009 -2010 FINAL OPERATING
BUDGET FOR THE CITY OF EL SEGUNDO AND ADOPTING THE
2009 -2010 CAPITAL IMPROVEMENT BUDGET.
The City Council of the City of El Segundo does resolve as follows:
SECTION l: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget ( "Budget ")
and Capital Improvement Plan ( "CIP ") for fiscal years 2009 -2010;
B. The Budget and CIP are based upon appropriate estimates and financial planning
for the City's operations, services, and capital improvements;
C. The City Council conducted public study sessions on March 9, 2009 and July 8,
2009, and a public hearing on September 1, 2009, and continued on September
15, 2009;
D. In accord with the Government Code, the El Segundo Planning Commission will
determine on September 10, 2009, that the projects included in the CIP are
consistent with the City's General Plan;
E. All procedural requirements for adopting the City's budget were fulfilled, and the
City Council was fully informed regarding the City's current finances, projected
revenue, and financial obligations; and
F. It is in the public interest for the City Council to adopt the Budget and CIP as
proposed by the City Manager.
SECTION 2: ADOPTION. The Budget and the CIP attached to this Resolution, and
incorporated by reference, are approved and adopted subject only to the authorizations set forth
below. Such approval and adoption includes, without limitation, the Position Control Listing of
Authorized Positions, Classification and Compensation Plans set forth in the Budget which
recognizes new classifications and removes unused classifications.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis;
B. The City's Appropriations Limit may be adjusted annually based upon inflation
and population growth.
C. The City Council may choose the method of calculating adjustments to the City's
Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB,
§ 8(e)(2), adjustments to the Appropriations Limit may be calculated using either
the percentage change in per capita personal income from the preceding year or
the percentage change in the local assessment roll from the preceding year
Page 1 of 4 200
because of local nonresidential new construction. For population growth,
pursuant to Government Code § 7901(b), the City may either use the percentage
growth either in its jurisdiction or from the surrounding county.
D. Pursuant to Article XIII -B of the California Constitution, and those Government
Code sections adopted pursuant to Article XIII -B, § 8(f), the City Council chooses
to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because
of local nonresidential new construction and calculating population growth by
using the percentage change in population in Los Angeles County.
E. As a result of the adjustments made to the City's Appropriations Limit, the City
Council sets the Appropriations Limit for fiscal year 2009 -2010 at $157,976,734.
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General Fund
operating budget is $62,448,000. The City Manager, or designee, is authorized to implement the
following appropriations for City Departments:
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $2,679,000 is
appropriated for Capital Improvement Projects for Fiscal Year 2009 -2010. The City Manager, or
designee, is authorized to implement the CIP with the following funds and amounts:
FUND
AMOUNT
Administration
$ 4,014,400
Non Department
$ 4,097,850
Communications Center
$ 2,337,050
Finance
$ 1,961,500
Fire
$15,706,900
Human Resources
$ 764,050
Library
$ 2,296,450
Recreation and Parks
$ 4,610,400
Planning and Building Safety
$ 3,577,850
Police
$16,325,720
Public Works
$ 6,104,830
Transfers
$ 651,000
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $2,679,000 is
appropriated for Capital Improvement Projects for Fiscal Year 2009 -2010. The City Manager, or
designee, is authorized to implement the CIP with the following funds and amounts:
FUND
AMOUNT
State Gas Tax, Prop IB, Prop 42, Measure M
$
485,000
Proposition "C" STPL
$
620,000
General Fund
$
500,000
CDBG/TDA 3
$
74,000
Water Operation
$
500,000
Sewer Fund
$
500,000
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee, is
authorized to implement the following miscellaneous appropriations:
FUND AMOUNT
Traffic Safety $ 200,000
State Gas Tax $ 257,600
Page 2 of 4
24
Asset Forfeiture
$
922,350
—CD BG
$
227,400
Proposition "A" Transportation
$
374,375
Proposition "C" Transportation
$
281,425
Residential Sound Insulation
$17,136,700
Air Pollution Reduction
$
26,600
Hyperion Mitigation
$
67,300
TDA Bikeway
$
9,000
C.O.P.S.
$
100,000
Capital Improvement Program
Economic Uncertainty
$
$
2,679,000
1,960,000
Facilities Maintenance
$
95,000
Water Operation
$18,899,250
Sewer
$
2,932,100
Golf Course
$
2,172,450
Equipment Replacement
$
3,185,150
Liability Insurance
$
1,095,950
Workers' Compensation
$
2,061,350
Developer Fees Expendable Trust
$
1,000,000
Expendable Trust — Other
$
728,000
Outside Services
$
15,000
SECTION 7: REAPPROPRIATION. The City Manager, or designee, is authorized to
reappropriate any unused appropriations for capital projects, special projects, and grant programs
at the close of Fiscal Year 2008 -2009 for the Budget and CIP.
SECTION 8: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2008 -2009 into the applicable
Fund operating reserve on September 30, 2009.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as
follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between appropriation units
(e.g., salaries and benefits, services and supplies, and capital outlay) within
programs;
C. By Department Directors for appropriation transfers between appropriation units
within programs;
D. Objects code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a whole.
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts for the
Page 3of4 45
equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ( "ESMC "), the City Manager
is authorized to execute all contracts awarded for equipment, supplies, and
services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager is
authorized to execute contracts for purchasing equipment and supplies that are
individually identified in the Budget regardless of total cost. The City Manager
may, but is not required to, seek additional City Council approval for transactions
made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is authorized to
execute contracts in accordance with the ESMC.
SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
SECTION 12: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED September 15, 2009.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
.0
Kelly McDowell, Mayor
Karl H. Berger, Assistant City Attorney
Page 4 of 4
26
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY
COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2009 -2010 IN ACCORDANCE WITH ARTICLE
XIIIB OF THE CALIFORNIA CONSTITUTION.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis.
B. The City's Appropriations Limit may be adjusted annually based upon
inflation and population growth.
C. The City Council may choose the method of calculating adjustments to the
City's Appropriations Limit on an annual basis. For inflation, pursuant to
Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be
calculated using either the percentage change in per capita personal
income from the preceding year or the percentage change in the local
assessment roll from the preceding year because of local nonresidential
new construction. For population growth, pursuant to Government Code §
7901(b), the City may either use the percentage growth either in its
jurisdiction or from the surrounding county.
D. Based upon the California Constitution and applicable law, the City's
Finance Department has presented the City Council with a proposed
Appropriations Limit as adjusted by the factors identified in this
Resolution.
SECTION 2: Pursuant to Article XIIIB of the California Constitution, and those
Government Code sections adopted pursuant to Article XIIIB, § 8(f), the City Council
chooses to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because of local
nonresidential new construction and calculating population growth by using the
percentage change in population in Los Angeles County.
SECTION 3: As a result of the adjustments made to the City's Appropriations Limit, the
City Council sets the Appropriations Limit for fiscal year 2009 -2010 at $157,976,734.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions; and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted.
Page 1 of 2
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 15th day of September 2009.
Kelly McDowell,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby
certify that the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor of said City, and attested to by the City Clerk of said
City, all at a regular meeting of said Council held on the 15th day of September 2009,
and the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
Page 2of2 8
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action (Continued Public Hearing) regarding the Fiscal Year
2009 -2010 Budget (including all City Revenues and Expenditures), Five -Year Capital
Improvement Plan and Adoption of Resolutions approving Appropriation Limit,
Preliminary Budget as amended, and Capital Improvement Plan as amended. (Copies of
the Fiscal Year 2009 -2010 Preliminary Budget can be found in the Library, City Clerk's
office, and on the City's website.) (Fiscal Impact $118,494,300 in total appropriations;
$111,975,950 in total estimated revenues and prior year designations of $6,518,350.)
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Continue Public Hearing and receive public testimony. Adopt the Resolution approving and
adopting the Fiscal Year 2009 -2010 Operating Budget and the Five -Year Capital Improvement
Budget.
2. Incorporate "Exhibit A Fiscal Year 2009 -2010 Change List of Budget Revisions in all Funds"
into the Adopted Budget and deposit any fiscal year 2009 -2010 General Fund savings into the
Economic Uncertainty Fund in fiscal year 2009 -2010 once the fiscal year 2008 -2009 audit is
complete.
3. Adopt the Resolution approving and adopting the Appropriations Limit for fiscal year 2009-
2010, as presented.
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Exhibit A Fiscal Year 2009 -2010 Change List of Budget Revisions in all Funds
2) Resolution approving and adopting the Operating and Five -Year Capital Improvement
Budget for Fiscal Year 2009 -2010
3) Resolution approving and adopting the Appropriation Limit for Fiscal Year 2009 -2010
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $118,644,300 in Total Appropriations; $111,975,950 in total
Revenues and prior year designations of $6,668,350.
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Jack Wayt, City Manager
BACKGROUND AND DISCUSSION:
W
O
z
W
W
a
a
Initial planning for the FY 2009 -2010 budget started in early March. Staff identified an
approximate budget gap of $5.9 million and two Strategic Planning Sessions were held to
identify a series of options for balancing the FY 2009 -2010 budget deficit. Additionally, once
the State passed its budget and suspended Proposition IA the City was burdened with an
additional $1 million budget reduction.
At the Strategic Planning Session in March many options were discussed and the following items
were approved by Council to be included in the FY 2009 -2010 budget:
Shortfall:
$
(5,972,342)
$
500,000
Transfer from Workers' Compensation Fund
$
750,000
Transfer from General Liability Fund
$
730,500
Transfer from Equipment Replacement Fund (unallocated funds)
$
1,094,620
Transfer 10% of fund balance from Equipment Replacement Fund
Subtotal:
$
(2,897,222)
Portion of Fire Station #2 Contingency Designation from
$
500,000
Economic Uncertainty Fund
Subtotal:
$
(2,397,222)
$
155,100
Fund Equipment Replacement charges @ 90%
Subtotal:
$
(2,242,122)
$
260,000
Appropriate excess of 20% - Current @ 22% in Unres /Undesig.
Subtotal:
$
(1,982,122)
$
400,000
Run short 1 position in Fire ( reduction of overtime)
Subtotal:
$
(1,582,122)
Transfer Athletic Field Naming Rights Designation from Economic
$
1,200,000
Uncertainty Fund
Adjusted
Shortfall:
$
(382,122)
State
Budget
Impact
$
(1,024,000)
General Fund Impact
Shortfall
$
(1,406,122)
Council directed the City Manager to work with staff to bridge the adjusted shortfall plus any
State impact with an emphasis on protecting the current workforce and minimal impact on
services. The following options have been included in the Preliminary Budget to cover the
additional $1.4 million gap:
EXPENDITURE SAVINGS:
DEPARTMENT:
PROPOSED SAVINGS:
NON - PERSONNEL
SALARIES & BENEFITS
CITY CLERK
$10,200
10,200
-
CITY TREASURER
2,000
2,000
-
CITY MANAGER
55,000
32,000
23,000
HUMAN RESOURCES
10,000
10,000
-
FINANCE
35,000
-
35,000
PLANNING AND
BUILDING SAFETY
270,200
270,200
-
NON DEPARTMENT
70,000
70,000
-
POLICE DEPARTMENT
452,663
264,317
188,346
FIRE DEPARTMENT
354,651
-
354,651
PUBLIC WORKS
59,750
59,750
-
RECREATION AND
PARKS
80,577
42,530
38,047
LIBRARY SERVICES
45,000
12,200
32,800
TRANSFERS OUT
(CDBG)
18,000
18,000
-
$1,463, 041
791,197
671,844
Summary of Significant Changes from FY 2008 -2009 Budget:
➢ Salary Increases - 2% to 5% depending on bargaining unit; including unrepresented part
time, temporary job classifications; $1,905,200
➢ Workers' Compensation - 24.4% increase in rates $301,900
➢ Health Benefits - 3.67% increase in rates - $322,000
➢ PERS Pension Contribution - 5.2% combination of increase in rates and salaries -
$1,356,300
➢ Equipment Replacement Costs - Funded at 90% - $1,472,000
➢ Annual OPEB Payment - Funded at 100% - $2,205,050
➢ ESUSD Funding - $250,000 cash payment & continue funding crossing guard contract of
$80,000 and in -kind contributions (Total contribution of $1,000,000 for FY 2009/10)
➢ Capital Funding - $500,000
➢ ETRC - Funding $175,000
➢ Reclassifications - 3 positions proposed to move from Supervisory to Management;
Fiscal Impact: $30,000
On September 1, 2009 the City Council conducted a Public Hearing on the FY 2009 -2010
Operating Budget and the Five -Year Capital Improvement Project Budget.
Revisions from the Preliminary Budget are attached to this report and have been included in the
final budget to be adopted.
Incorporate "Exhibit A — FY 2009 -2010 Change List of Budget Revisions in all Funds" into
the Adopted Budget.
Budget Revenue Revisions between Preliminary and Adopted
General Fund
A decrease of $111,100 in revenues has been made since the Preliminary Budget due to
reclassifications from scheduled transfers to expenditures. The net effect of this reclassification
was $0.
A reduction of the Business License Processing Fees of $229,700
Other Funds
The summary of changes includes decreases of: $5,713,450 in revenues due to changes in
estimated water rates and a revision of the LAWA revenues.
Budget Expenditure Revisions between Preliminary and Adopted
General Fund
The summary of changes in General Fund expenditures include salary savings of $324,750 due
to projected vacant positions, and an increase of $130,000 in Nondepartment for additional
community promotion expenditures not previously included in the preliminary budget.
Increase ESUSD Funding by $150,000 and reduce the GF transfer to the Capital Fund by
$150,000.
Other Funds
The summary of changes in other fund expenditures include an adjustment for depreciation
expense of $500,000 in the Water Fund and an adjustment to properly reflect capital outlay
expenditures in the Equipment Replacement Fund of $1,213,850.
Reduce the Capital Fund expenditures by $150,000.
Deposit any FY 2008 -2009 General Fund savings into the Economic Uncertainty Fund, if any,
in FY 2009 -2010 once the FY 2008 -2009 audit is complete.
Adopt the Resolution approving and adopting Appropriations Limit for FY 2009 -2010.
Article XIII -B of the California State Constitution, commonly referred to as the Gann
Appropriations Limit, was adopted by California voters in 1980 and placed limits on the total tax
proceeds that State and local agencies can appropriate and spend each year. Based upon the
California Constitution and applicable law, staff has presented the City Council with an
Appropriations Limit for fiscal year 2009 -2010 as adjusted by the factors identified in the
attached Resolution. The Appropriations Limit for fiscal year 2009 -2010 will be $157,976,734.
Capital Improvement Proiects
The FY 2009 -2010 Capital Improvement Projects recommended from the Capital Improvement
Program Advisory Committee total $2,529,000. Included is a transfer of $350,000 from the
General Fund to the Capital Improvement Fund.
Residential Sound Insulation Program improvements total $17,136,700.
General Fund
This budget as presented contains General Fund appropriations inclusive of transfers of
$62,328,400 and General Fund estimated revenues inclusive of transfers of $62,328,400.
All Funds
The revised FY 2009 -2010 budget is balanced. Total appropriations for all funds are
$118,494,300. This matches the estimated revenues of $111,975,950 and prior year designated
fund reserves of $6,518,350.
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET REVISIONS - APPROPRIATIONS ALL
FUNDS
FISCAL YEAR 2009 -2010 ADOPTED BUDGET
FISCAL YEAR 2009 -2010 BUDGET
Account
Inc (Dec)
Balance
Preliminary Budget Appropriations inclusive of Transfers Out
$115,996,565
ADJUSTMENTS:
General Fund:
Elected Official - City Clerk
Adjustment to 2nd round cost savings - add back budget for publications
6208
4,700
Planning & BuUfto Safety
Salary savings from early retirement
41xx; 42xx
(80,000)
City Manager - IS & HR
Salary savings from employee retirement
42xx
(38,500)
Non - Department
Adjust expenditures to Washington Lobbyists
6407
65,000
Adjust expenditures to LAX Master Plan Intervention
6406
65,000
Reduce epanditures to offset revenue reduction for Processing fees
(229,700)
Increase ESISD payment
6405
150,000
Police Department
Salary savings from employee retirement
42xx
(206,250)
Adjustment - Equipment Replacement Charges due to rounding
(1,930)
Fire Department
Adjustment - Overtime was submitted as $42,600; most is offset by revenue
4103
14,600
Adjustment - Increase in cost of service contracts
6214
4,000
Adjustment - Mandatory Software Purchase
6217
26,000
Adjustment - To correct budgeted costs for Software Maintenance Charge and Network Charge
6219
5,100
Recreation & Parks Department
Adjustment for payment to South Bay Children's Health at ES High
6206
27,530
Adjustment to Commissioner's Expense
6263
3,750
REDUCE TRANSFERS OUT
- 150,000
Total General Fund Adjustments
($340,700)
$115,655,865
All Other Funds
Prop A Fund (1121
Revision to salaries and benefits
41 xx
7,500
Adjustment to properly reflect non - personnel
5204
1,500
Increase in agreement with Torrance
6214
3,050
Prop C Fund (114)
Increase in agreement with Redondo Beach
6206
2,475
Revision to salaries and benefits
41 xx
4,400
Capital Improvement Fund (301)
Lighting for George Brett Field
Reduce General Fund transfer
(150,000)
Water (501) Fund
Adjust for Depreciation Expense
6202
500,000
Eguipment Replacement Fund (601)
Capital -Fixed Asset Charge correction
81xx
1,214,750
Liability Fund (602►
Clerical adjustment of expenditures to match revenues
Workers' Compensation Fund
Adjustment to increase Professional/Technical charges per amended contract
6214
9,000
To adjust Service Charges to projections
62xx
97,760
Developer Fees Expendable Trust
To adjust Transfers per Transfers in/out schedule
9001
500,000
Expendable Trust - Other
To adjust Transfers per Transfers in/out schedule
9001
648,000
Total Revised City Appropriations - All Other Funds inclusive of Transfers Out
$2,838,435
$2,838,435
Total Revised City Appropriations - All Funds inclusive of Transfers Out
$2,497,735
$118,494,300
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2009 -2010 ADOPTED BUDGET
FISCAL YEAR 2009 -2010 BUDGET
Account Inc (Dec) Balance
Preliminary Estimated Revenues inclusive of Transfers In $117,690,300
ADJUSTMENTS:
General Fund:
Business License Processing Fees (229,700)
Transfers In:
Salary savings from employee retirement now shown as expenditure reductions 9001 (111,000)
Prop A
3704 213,000
New Grant Revenue
LA WA Fund (122)
Amount revised to properly reflect all LAWA and FAA Grants 3760 (3,570,000)
Water Fund (501)
Budget for Depreciation Expense 3851 (1,259,600)
Budget for Depreciation Expense 3856 (1,286,750)
Golf Course Fund (503)
3834 300,000
Adjust Pro Shop Revenues
($5,714,350) $111,975,950
Prior Year Designation Fund Reserves $6,518,350
Total Revised Estimated Revenues Inclusive of Transfers In $118,494,300
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2009 -2010 FINAL OPERATING
BUDGET FOR THE CITY OF EL SEGUNDO AND ADOPTING THE
2009 -2010 CAPITAL IMPROVEMENT BUDGET.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget ( "Budget ")
and Capital Improvement Plan ( "CIP ") for fiscal years 2009 -2010;
B. The Budget and CIP are based upon appropriate estimates and financial planning
for the City's operations, services, and capital improvements;
C. The City Council conducted public study sessions on March 9, 2009 and July 8,
2009, and a public hearing on September 1, 2009, and continued on September
15, 2009;
D. In accord with the Government Code, the El Segundo Planning Commission will
determine on September 10, 2009, that the projects included in the CIP are
consistent with the City's General Plan;
E. All procedural requirements for adopting the City's budget were fulfilled, and the
City Council was fully informed regarding the City's current finances, projected
revenue, and financial obligations; and
F. It is in the public interest for the City Council to adopt the Budget and CIP as
proposed by the City Manager.
SECTION 2: ADOPTION. The Budget and the CIP attached to this Resolution, and
incorporated by reference, are approved and adopted subject only to the authorizations set forth
below. Such approval and adoption includes, without limitation, the Position Control Listing of
Authorized Positions, Classification and Compensation Plans set forth in the Budget which
recognizes new classifications and removes unused classifications.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis;
B. The City's Appropriations Limit may be adjusted annually based upon inflation
and population growth.
C. The City Council may choose the method of calculating adjustments to the City's
Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB,
§ 8(e)(2), adjustments to the Appropriations Limit may be calculated using either
the percentage change in per capita personal income from the preceding year or
the percentage change in the local assessment roll from the preceding year
Page 1 of 4
because of local nonresidential new construction. For population growth,
pursuant to Government Code § 7901(b), the City may either use the percentage
growth either in its jurisdiction or from the surrounding county.
D. Pursuant to Article XIII -B of the California Constitution, and those Government
Code sections adopted pursuant to Article XIII -B, § 8(f), the City Council chooses
to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because
of local nonresidential new construction and calculating population growth by
using the percentage change in population in Los Angeles County.
E. As a result of the adjustments made to the City's Appropriations Limit, the City
Council sets the Appropriations Limit for fiscal year 2009 -2010 at $157,976,734.
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General Fund
operating budget is $62,328,400. The City Manager, or designee, is authorized to implement the
following appropriations for City Departments:
Administration
$
4,014,400
Non Department
$
4,018,150
Communications Center
$
2,337,050
Finance
$
1,961,500
Fire
$15,706,900
Human Resources
$
764,050
Library
$
2,296,450
Recreation and Parks
$
4,610,400
Planning and Building Safety
$
3,577,850
Police
$16,325,720
Public Works
$
6,104,830
Transfers
$
501,000
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $2,529,000 is
appropriated for Capital Improvement Projects for Fiscal Year 2009 -2010. The City Manager, or
designee, is authorized to implement the CIP with the following funds and amounts:
F 777777 NOUN
State Gas Tax, Prop 1B, Prop 42, Measure M $ 485,000
Proposition "C" STPL $ 620,000
General Fund $ 350,000
CDBG/TDA 3 $ 74,000
Water Operation $ 500,000
Sewer Fund $ 500,000
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee, is
authorized to implement the following miscellaneous appropriations:
FUND AMOUNT
Traffic Safety $ 200,000
State Gas Tax $ 257,600
Page 2 of 4
Asset Forfeiture
$
922,350
CDBG
$
227,400
Proposition "A" Transportation
$
374,375
Proposition "C" Transportation
$
281,425
Residential Sound Insulation
$17,136,700
Air Pollution Reduction
$
26,600
Hyperion Mitigation
$
67,300
TDA Bikeway
$
9,000
C.O.P.S.
$
100,000
Capital Improvement Program
$
2,529,000
Economic Uncertainty
$
1,960,000
Facilities Maintenance
$
95,000
Water Operation
$18,899,250
Sewer
$
2,932,100
Golf Course
$
2,172,450
Equipment Re lacement
$
3,185,150
Liability Insurance
$
1,095,950
Workers' Compensation
$
2,061,350
Developer Fees Expendable Trust
$
1,000,000
Expendable Trust — Other
$
728,000
Outside Services
$
15,000
SECTION 7: REAPPROPRIATION. The City Manager, or designee, is authorized to
reappropriate any unused appropriations for capital projects, special projects, and grant programs
at the close of Fiscal Year 2008 -2009 for the Budget and CIP.
SECTION 8: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2008 -2009 into the applicable
Fund operating reserve on September 30, 2009.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as
follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between appropriation units
(e.g., salaries and benefits, services and supplies, and capital outlay) within
programs;
C. By Department Directors for appropriation transfers between appropriation units
within programs;
D. Objects code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a whole.
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts for the
Page 3 of 4
equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ( "ESMC "), the City Manager
is authorized to execute all contracts awarded for equipment, supplies, and
services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager is
authorized to execute contracts for purchasing equipment and supplies that are
individually identified in the Budget regardless of total cost. The City Manager
may, but is not required to, seek additional City Council approval for transactions
made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is authorized to
execute contracts in accordance with the ESMC.
SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
SECTION 12: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED September 15, 2009.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
In
Kelly McDowell, Mayor
Karl H. Berger, Assistant City Attorney
Page 4 of 4
SOLUTION NO. 4615
A RESOLUTION ADOPTING THE ®AND ADOPTING TTHE
BUDGET FOR THE CITY OF EL EGUNDO
20092010 CAPITAL IMPROVEMENT BUDGET
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget ( "Budget ")
and Capital Improvement Plan ( "CIP") for fiscal years 2009 -2010;
B. The Budget and CIP are based upon appropriate estimates and financial planning
for the City's operations, services, and capital improvements;
C. The City Council conducted public study sessions on March 9, 2009 and July 8,
2009, and a public hearing on September 1, 2009, and continued on September
15, 2009;
D. In accord with the Government Code, the El Segundo Planning Commission will
determine on September 10, 2009, that the projects included in the CIP are
consistent with the City's General Plan;
E. All procedural requirements for adopting the City' budget were fulfilled, and the
City Council was fully informed regarding the City's current finances, projected
revenue, and financial obligations; and
F. It is in the public interest for the City Council to adopt the Budget and CIP as
proposed by the City Manager.
SECTION 2: ADOPTION. The Budget and the CIP attached to this Resolution, and
incorporated by reference, are approved and adopted subject only to the authorizations set forth
below. Such approval and adoption includes, without limitation, the Position Control Listing of
Authorized Positions, Classification and Compensation Plans set forth in the Budget which
recognizes new classifications and removes unused classifications.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis;
B. The City's Appropriations Limit may be adjusted annually based upon inflation
and population growth.
C. The City Council may choose the method of calculating adjustments to the City's
Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB,
§ 8(e)(2), adjustments to the Appropriations Limit may be calculated using either
the percentage change in per capita personal income from the preceding year or
the percentage change in the local assessment roll from the preceding year
Page i of 4
because of local nonresidential new construction. For population growth,
pursuant to Government Code § 7901(b), the City may either use the percentage
growth either in its jurisdiction or from the surrounding county.
D. Pursuant to Article XIII-B of the California Constitution, and those Government
Code sections adopted pursuant to Article XIII -B, § 8(f), the City Council chooses
to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because
of local nonresidential new construction and calculating population growth by
using the percentage change in population in Los Angeles County.
ni
E. As a result of the adjustments made to the City's Appropriations at t, the City 4.
Council sets the Appropriations Limit for fiscal year
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General Fund
operating budget is $62,328,400. The City Manager, or designee, is authorized to implement the
following appropriations for City Departments:
Administration
Non Department
Communications Center
Finance
Fire
Human Resources
Recreation and Parks
Planning and Buildin
Police _
Public Works
Transfers
$ 4,014,400
$ 4,018,150
$ 2,337,050
$ 1,961,500
$15,706,900
$ 764,050
$ 2,296,450
$ 4,610,400
$ 3,577,850
$16,325,720
$ 6,104,830
$ 501,000
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $2,529,000 is
appropriated for Capital Improvement Projects for Fiscal Year 2009 -2010. The City Manager, or
designee, is authorized to implement the CIP with the following funds and amounts:
FUND
State Gas Tax , Prop lB, Prop 42, Measure M
AMOUNT
$ 485,000
Proposition "C" STPL
$
620,000
General Fund
$
350,000
CDBG/TDA 3
$
$
74,000
500,000
Water Operation _
Sewer Fund
$
500,000
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee, is
authorized to implement the following miscellaneous appropriations:
AMOUNT
FUND �.__ —
Traffic Safety
Y _-- ___-- -- - $ 257,600
State Gas Tax — -- -- -- -- - --
- - - -- — — —
__._— _— _____.____ F'ago 2 of 4
Asset Forfeiture
$
922,350 _
CDBG
$
227,400
Proposition "A" Transportation
Proposition "C" Transportation
u
Residential Sound Insulation
$ 374,375
$ 281,425
$17,136,700
Air Pollution Reduction
$
26,600
Hyperion Mitigation
TDA Bikeway
$
$
67,300
9,000
C.O.P.S.
$
100,000
Capital Improvement Program
$
2,529,000
Economic Uncertainty
$,,1,960,000
Facilities Maintenance
$
95,000
Water Operation
$18,899,250
Sewer
$
2,932,100
Golf Course
$
2,172,450
Equipment Replacement
$
3,185,150
Liability Insurance
$
1,095,950
Workers' Compensation
$
2,061,350
Developer Fees Expendable Trust
$
1,000,000
Expendable Trust — Other
$
728,000
Outside Services
$
15,000
SECTION 7: REAPPROPRIATION. The City Manager, or designee, is authorized to
reappropriate any unused appropriations for capital projects, special projects, and grant programs
at the close of Fiscal Year 2008 -2009 for the Budget and CIP.
SECTION 8: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2008 -2009 into the applicable
Fund operating reserve on September 30, 2009.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as
follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between appropriation units
(e.g., salaries and benefits, services and supplies, and capital outlay) within
programs;
C. By Department Directors for appropriation transfers between appropriation units
within programs;
D. Objects code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a whole.
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts for the
Page 3 of 4
equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ( "ESMC "), the City Manager
is authorized to execute all contracts awarded for equipment, supplies, and
services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager is
authorized to execute contracts for purchasing equipment and supplies that are
individually identified in the Budget regardless of total cost. The City Manager
may, but is not required to, seek additional City Council approval for transactions
made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is authorized to
execute contracts in accordance with the ESMC.
SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
SECTION 12: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED September 15, 2009.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
M.
Kelly McDowell, Mayor
Karl H. Berger, Assistant City Attorney
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29
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
08/21/09 THROUGH 09/03/09
Date
Payee
Amount
Description
8/21/2009
State of CA EFT
1,148.62
Child support withholdings
8/21/2009
Nationwide EFT
37,682.35
457 payment
8/21/2009
UBOC
4,642.55
PARS payment
8/21/2009
Manufacturers & Traders
35,708.51
457 payment
8/26/2009
CalPERS
96,166.75
Retirement payment
8/26/2009
Health Comp
2,095.27
Weekly claims
8/26/2009
Lane Donovan Golf Ptr
24,166.47
Payroll Transfer
8/27/2009
Federal Reserve
300.00
Employee Savings Bond
8/21- 9/03/09
Workers Comp Activity
31,750.34
SCRMA checks issued
233,660.86
DATE OF RATIFICATION: 9/15/09
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
1)J0q
Deput City Tr surer Date
Director of R ance 1 Date
< L v
9
City Mana Date
233,660.86
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers\2009 \Wire 2009 Qtr 3rd \Wire Transfers 9 -3.xls
�0
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 1, 2009 -6:00 P.M.
6:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 6:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
City Attorney Mark Hensley requested that an urgency item, which came to staff's
attention after the posting of the agenda, be added to the closed session agenda and
Government Code §54956.9(b) relates to a threat of litigation not known to public in
general.
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Busch, to add the
emergency item to the closed session agenda. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 1
�l
3
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0-
potential case (no further public statement is required at this time); Initiation of litigation
pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 1-
matter
Property: 2161 El Segundo Blvd., El Segundo
Agency Negotiator: Jack Wayt (City Manager), Bill Crowe, (Assistant City Manager)
Negotiating Party: PFK Enterprises, Inc.
Under Negotiation: Proposal to lease or purchase City -owned property
SPECIAL MATTERS: - 0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 1, 2009 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell
INVOCATION — Pastor John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
PRESENTATIONS
ROLL CALL
Mayor McDowell - Present
Mayor Pro Tern Busch - Present
Council Member Brann - Present
Council Member Fisher - Present
Council Member Jacobson - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Samantha Connell ,Tree Muskateers, spoke regarding a grant received by Cal Trans
for a residential tree enhancement grant.
Liz Garnholz, resident, spoke regarding the budget deficit, agenda Item 11 ground water
lease, and agenda Item 4 the CalPERS Amendment.
Gifford Rodine, resident, spoke regarding the City's CalPERS rates and CalPERS
funding.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 3
33
MOTION by Council Member Brann, SECONDED by Council Member Jacobson to read
all ordinances and resolutions on the Agenda by title Only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action (Public Hearing) regarding the FY 2009 -2010
Preliminary Budget and Five -Year Capital Improvement Plan including discussion
and possible direction regarding all City revenues and expenditures. (Fiscal
Impact: None)
Mayor McDowell stated this is the time and place hereto fixed for a Public Hearing
regarding the FY 2009 -2010 Preliminary Budget and Five -Year Capital Improvement
Plan including discussion and possible direction regarding all City revenues and
expenditures. Deputy Clerk Domann stated that proper notice was completed and no
written communication had been received by City Clerk's Office.
Deborah Cullen, Finance Director, gave a report.
Liz Garnholz, resident, asked for clarification regarding the in -kind services provided to
the School District.
City Attorney Mark Hensley advised postponing discussion and /or action regarding the
business license processing fee until an analysis can be done on a recent Court case
ruling.
Council gave direction to staff as follows:
Regarding Transient Occupancy Tax to conduct additional research; regarding
Business License Tax Indexing /Cost of Living to investigate indexing to Producer Price
Index (PPI); regarding Utility Users Tax, to modernize existing Telecommunications
Ordinance language and place on April 2010 General Municipal Election ballot.
Council Member Brann requested that the School District be funded at the same level
as last year which would mean the addition of $150,000.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to
continue the Public Hearing to September 15, 2009 and schedule the budget adoption
for the September 15, 2009 meeting. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
2. Consideration and possible action to open a public hearing and receive testimony
regarding: 1) an Environmental Assessment for a proposed Negative
Declaration; and 2) a General Plan Amendment for the City's Housing Element
Update for the 8'/z year, planning period extending from January 2006 to June
2014. Applicant: City of El Segundo (Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 4
34
Mayor McDowell stated this is the time and place hereto fixed for a Public Hearing to
receive testimony regarding: 1) an Environmental Assessment for a proposed Negative
Declaration; and 2) a General Plan Amendment for the City's Housing Element Update
for the 8'h year, planning period extending g from January 200
stated that prope6not notice was completed piCant:
City of El Segundo. Deputy Clerk Do
and no written communication had been received by City Clerk's Office.
Greg Carpenter, Planning and Building Safety Director, introduced Dean Sherer of
Willdan, who gave a presentation.
Liz Garnholz, resident, spoke regarding second units in Residential Zones.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member
UNANIMOUS VOICE VOTE. 510
close
the Public Hearing. MOTION PA SSED
MOTION by Council Member Fisher, SECONDED by Mayor McDowell to adopt
Resolution No. 4611 approving a Negative Declaration for Environmental Assessment
No. EA 722, and adopt General Plan f the General Plan. MOT ON PASSED BY
Element) amending the Housing E lement o
UNANIMOUS VOICE VOTE. 5/0
3. Open a public hearing and receive testimony to consider and possibly act,
regarding: 1) an Environmental Assessment of Environmental Impacts for a
proposed Mitigated Negative Declaration and Addendum; 2) a General Plan
Amendment to change the Land Use Designation from General Commercial to
Corporate Office; 3) a Zone Change from the General Commercial (C -3) Zone to
the Corporate Office (CO) Zone; and 4) an off -site parking covenant for 283
parking spaces, to allow the conversion of warehouse and storage uses into
office uses and a building addition of 40,791 square feet of office uses for a
maximum of 205,284 square feet of development on the site located at 900, 950,
960 Sepulveda Boulevard and 901 and 915 Selby Street. Applicant: The Boeing
Company (Fiscal Impact: None)
Mayor McDowell stated this is the time and place hereto fixed for a Public Hearing to
receive testimony to consider and possibly act, regarding: 1) an Environmental
Assessment of Environmental Impacts for a proposed Mitigated Negative Declaration
and Addendum; 2) a General Plan Amendment to change the Land Use Designation
from General Commercial to Corporate Office; 3) a Zone Change from the General
Commercial (C -3) Zone to the Corporate Office (CO) Zone; and 4) an off -site parking
covenant for 283 parking spaces, to allow the conversion of warehouse and storage
uses into office uses and a building addition of 40,791 square feet of office uses for a
maximum of 205,284 square feet of development on the site located at 900, 950, 960
Sepulveda Boulevard and 901 and 915 Selby Street. Applicant: The Boeing Company
(Fiscal Impact: None). Deputy Clerk Domann stated that proper notice was completed
and no written communication had been received by City Clerk's Office.
MINUTES OF THE REGULAR CITY SC COUNCIL
SEPTEMBER MEETING
PAGE NO. 5
35
Greg Carpenter, Planning and Building Safety Director, gave a report.
Robert Ohls, Boeing Co., spoke regarding the project.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tem Busch to close
the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Member Jacobson requested that an item be placed on the next agenda
regarding the re- zoning, from General /Commercial to Corporate /Office of 1916 E.
Imperial Highway, adjacent to the Boeing property.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Brann to adopt
Resolution No. 4612 approving a Mitigated Negative Declaration and Addendum for
Environmental Assessment No. 819, General Plan Amendment No. 08 -02, Zone
Change No. 08 -01 and Parking Covenant (Miscellaneous No. 09 -02) for the Boeing
Selby Block Project (900, 950 and 960 Sepulveda and 901 and 915 Selby Street.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1432
AN ORDINANCE APPROVING ZONE CHANGE NO. 08 -01 FOR THE BOEING
SELBY BLOCK PROJECT (900, 950 AND 960 SEPULVEDA AND 901 SELBY
STREET).
Mayor Pro Tern Busch introduced the Ordinance.
Second reading and adoption scheduled for September 15, 2009.
C. UNFINISHED BUSINESS
4. Consideration and possible action regarding the Adoption of Ordinance No.1431
to approve an Amendment to the Contract between the Board of Administration
of the California Public Employees' Retirement System (CaIPERS) and the El
Segundo City Council providing Section 20903 (Two Years Additional Service
Credit) for the City's Local Miscellaneous (Non- Safety) Members, with the
exception of Department Directors, Assistant City Manager and City Manager.
(Fiscal Impact: 1) Estimated increase in the City's PERS miscellaneous
employer rate of 0.327% and an estimated annual cost increase in FY 2011-
2012 of $50,235; 2) Salary savings based on the number of employees retiring
during the Designated Retirement Period, less the $5,000 payment for entering
into a Date - Certain Retirement Separation Agreement.)
Bob Hyland, Human Resources Director, gave a report.
Mark Hensley, City Attorney, read by title only:
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 6
36
ORDINANCE NO. 1431
AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM.
Motion by Council Member Brann, SECONDED by Council Member Fisher to adopt
Ordinance No. 1431 authorizing an amendment to the contract between the City
Council of the City of El Segundo and the Board of Administration of the California
Public Employees' Retirement System. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0. COUNCIL MEMBER JACOBSON ABSTAINED.
5. Consideration and possible action regarding an application for a special permit
(Applicant - Chekesha Palmer, a sole proprietor) to sell ice cream and
miscellaneous packaged snacks from a vehicle. (Fiscal Impact: $0)
MOTION, by Mayor Pro Tern Busch, SECONDED by Mayor McDowell to approve
issuance of a business license to Chekesha Palmer, a sole proprietor, to sell ice cream
and miscellanous packaged snacks from a vehicle. MOTION PASSED BY THE
FOLLOWING VOICE VOTE: AYES: MAYOR MCDOWELL, MAYOR PRO BUSCH,
COUNCIL MEMBERS FISHER AND JACOBSON; NOES: COUNCIL MEMBER
BRANN. 4/1
6. Consideration and possible action to review the water rate study, direct staff to
commence the Proposition 218 protest procedures regarding potential increases
to the City's water rates for FY 2009 -2010 through FY 2014 -2015 and set a
public hearing to consider an ordinance increasing water rates and fees. (Fiscal
Impact: $20,000 for ballot mailing, Potential Fiscal Impact = Approximately
$3,640,000 loss in water revenue in FY 2009 -2010)
Dana Greenwood, Public Works Director, gave a report,
Zeki Kayiran, AKM Consulting, gave a presentation.
MOTION by Mayor Pro Tem Busch, SECONDED by Council Member Jacobson to
direct staff to implement the Proposition 218 protest ballot procedures for proposed
potable water rate increases as presented in OPTION 1 and revise the Proposed Water
Rate Notification Letter, paragraph five, second sentence by deleting the wording "by
property owners" and revise the ballot by eliminating the check box, add under the ballot
title "MUST BE COMPLETED IN FULL TO BE COUNTED, and revise the voter
statement to read "I own the property and /or am a water customer at..." MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 7
MOTION by Mayor McDowell, SECONDED by Council Member Brann to adopt
Resolution No. 4613 establishing procedures for mailing, handling and counting
Proposition 218 protest ballots and set Public Hearing for November 4, 2009 for Council
consideration of the proposed water rate increases. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
7. Consideration and possible action to introduce and waive first reading of an
ordinance adding a new Chapter 10 -5 to the El Segundo Municipal Code
( "ESMC ") regulating water conservation methods and amending ESMC §§ 1 -2A-
1, 1 -2A -2, and 1 -2A -3 to enforce Chapter 10 -5 with administrative citations.
(Fiscal Impact: None)
Mark Hensley, City Attorney, gave a report.
The following revisions were recommended:
Section 10 -5 -7 A.1. was amended to read: Use of mechanical automatic car wash
facilities utilizing water recycling equipment or utilizing recycled water.
Section 10 -5 -22 E was removed.
Plumbing breaks to be fixed within 48 hours not 72 hours.
Mark Hensley, City Attorney, read by title only:
ORDINANCE N0. 1433
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF El SEGUNDO, CALIFORNIA, AMENDING CHAPTER
2.10 TO THE CITY OF EL SEGUNDO MUNICIPAL CODE REGARDING
POLICIES FOR WATER CONSERVATION
Mayor Pro Tern Busch introduced the Ordinance as amended. Second reading and
adoption is scheduled for September 15, 2009.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
Deputy City Clerk Domann requested Consent Agenda Item 17 be approved with the
deletion of one document, Contract No. 2068, from the destruction listing.
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 8
a]
8. Approved Warrant Numbers 2573245 to 2573483 on Register No. 22 in the total
amount of $1,176,002.19 and Wire Transfers from 08/07/09 through 8/20/09 in
the total amount of $2,358,545.02. Ratified: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency
disbursements and /or adjustments; and wire transfers.
9. Regular City Council Meeting Minutes of August 18, 2009.
10. Awarded three year Contract No. 3981 to the lowest responsible bidder, Johnson
Controls, for a Heating, Ventilation and Air Conditioning (HVAC) 100% coverage
maintenance contract for City buildings and additional repair services as
required. RFP No. 09 -13. (Fiscal Impact: Year 1 = $118,140; Year 2 = $60,400;
Year 3 = $62,212). Authorized the City Manager to execute a Maintenance
Agreement in a form as approved by the City Attorney and to extend the contract
for up to three additional years upon mutual consent of the contractor and City.
11. PULLED FOR DISCUSSION BY MAYOR MCDOWELL
12. Accepted the work as complete for the installation of new carpets at the El
Segundo Police Department (348 Main Street). Project No.: PW 09 -02 (Fiscal
Impact: $76,124.91) Authorized the City Clerk to file a Notice of Completion in
the County Recorder's Office.
13. Awarded Public Works Contract No. 3983 to Pavement Coatings Company for
the slurry sealing of the streets in the area bounded by Sheldon Street, Mariposa
and Imperial Avenues and Sepulveda Boulevard.: Project No.: PW 09 -10 (Fiscal
Impact: $199,987.00) Authorized the City Manager to execute a Standard Public
Works Contract in a form as approved by the City Attorney with Pavement
Coatings Company, in the amount of $199,987.00.
14. Awarded Public Works Contract No. 3984 to CJ Concrete Construction, Inc., for
the 2008 -2009 annual contract for curb, gutter, handicap ramps, sidewalk and
other minor improvements at various locations citywide. Approved Capital
Improvement Program. Project No.: PW 09 -08, CDBG Project No. 601209 -09
(Fiscal Impact: $158,863.00). Authorized the City Manager to execute a
Standard Public Works Contract in a form as approved by the City Attorney with
CJ Concrete Construction, Inc., in the amount of $158,863.00.
15. PULLED FOR DISCUSSION BY STAFF
16. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
17. Adopted Resolution No. 4614 authorizing the annual destruction of identified
records in accordance with the provisions of Section 34090 of the Government
Code of the State of California. (Fiscal Impact: Not to exceed $1,000)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 9
39
MOTION by Council Member, SECONDED by Council Member to approve Consent
Agenda items 8, 9, 10, 12, 13, 14, and 17. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
11. Consideration and possible action regarding the Awarded of a Lease of 1051
acre feet of ground water rights to the City of Manhattan Beach. (Fiscal Impact:
$105,100 Revenue to the Water Fund)
MOTION by Mayor McDowell, SECONDED by Council Member Jacobson to award
Lease No. 3982 of 1051 acre feet of ground water rights to the City of Manhattan
Beach. (Fiscal Impact: $105,100 Revenue to the Water Fund) Authorized the Mayor to
execute Lease Agreement No. with the City of Manhattan Beach in a form approved by
the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
15. Consideration and possible action to award of contract to Professional Building
Contractors, Inc. for construction related to Group 38 (26 homes) of the City's
Residential Sound Insulation Program. (RSI 09 -16) (Fiscal impact: $839,531)
Council consensus to accept staff recommendation and reject all bids and rebid the
project.
16. Consideration and possible action to waive City fees and costs in accordance
with ESMC § 8 -8 -7 D 1, for the 33rd Annual Richmond Street Fair; use of the
City's ligature artwork for event - related promotional merchandise; authorize the
City Manager to execute a License Agreement with the El Segundo Kiwanis in a
form approved by the City Attorney; operation of a "Beer Garden," and support of
a CalTrans permit qpplication for installation of an event banner across
Sepulveda Blvd. (Fiscal Impact: $3,118)
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to waive
City fees and costs in accordance with ESMC § 8 -8 -7 D 1, for the 33rd Annual
Richmond Street Fair; use of the City's ligature artwork for event - related promotional
merchandise; authorize the City Manager to execute License Agreement No. 3986 with
the El Segundo Kiwanis in a form approved by the City Attorney; operation of a "Beer
Garden," and support of a CalTrans permit application for installation of an event banner
across Sepulveda Blvd. at no cost to the City. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0. COUNCIL MEMBER JACOBSON ABSTAINING.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER -NONE
H. REPORTS — CITY ATTORNEY -NONE
REPORTS — CITY CLERK - NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 10
40
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Completed the tours for City Departments. Will be holding
office hours for meeting with the public.
Council Member Fisher — NONE
Council Member Jacobson — NONE
Mayor Pro Tern Busch — Reported that on Monday he attended the first processing of
recruits at the MEPS Station.
Mayor McDowell — Congratulated ComDev USA on their new United States
headquarters in El Segundo.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Rod Spackman, Manager of Government and Public Affairs at Chevron, spoke
regarding the proposed water rate increases.
MEMORIALS — Pam Roach, former City Employee.
CLOSED SESSION — NONE
ADJOURNMENT at 9:50 p.m.
Cathy Domann
Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 1, 2009
PAGE NO. 11
414.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing service agreements,
amendments and issuance of blanket purchase orders for Fiscal Year 2009/2010 in excess
of $25,000 for the City Manager's Office. (Fiscal Impact: $167,100 )
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a contract amendment and /or purchase order
with Tyler Technologies for maintenance of the existing Eden finance system, as
approved to form by the City Attorney, not to exceed $27,100.
2. Authorize the City Manager to execute a contract amendment and /or purchase order
with Shannon David, Inc. for professional services with the City's business recruitment
and marketing, program, as approved to form by the City Attorney, not to exceed
$140,000.
3. Alternatively discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $167,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2505 -6217; 001-400-2901-6244; 001- 400 - 2101 -6201;
001-400-2101-6214
ORIGINATED BY: Bill Crowe, Assistant City M�
REVIEWED BY:
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
I . Tyler Technologies Eden Financial Management System — The City utilizes Tyler
Technologies financial software to manage the City's General Ledger, Accounts
Receivable, Accounts Payable, Payroll, and Human Resources. This item is for annual
licensing, maintenance, and support of these systems. The total cost will not exceed
$27,100.
2. Shannon David, Inc. — The City utilizes marketing and media services to promote
business attraction, retention, and expansion. The incumbent professional consultant,
Shannon David, provides creative services that establish and grow the City's business-
friendly brand, generate relocation inquiries and interest in the City, and increase general
4"
•G.
awareness about the City's economic development services. Total cost not to exceed
$140,000.
4.1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process pursuant to the El
Segundo Municipal Code Section §1 -7 -10 and authorize the Fire Department to piggy back on a
City of Orange Fire Department contract #78E45 for the purchase of a replacement fire engine
from Seagrave Fire Apparatus, LLC. (Fiscal Impact: $566,421)
RECOMMENDED COUNCIL ACTION:
1) Pursuant to El Segundo Municipal Code §1 -7 -10, waive the formal bidding process and
authorize the Fire Department to piggy back on a City of Orange Fire Department contract
#78E45 for the purchase of a replacement fire engine from Seagrave Fire Apparatus, LLC;
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Price Quote from Seagrave
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $566,421
Additional Appropriation: No
Account Number(s): 601 - 400 - 3202 -8105: Unit 3346 - $516,184 and Unit 3316 - $50,237
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief "W'
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
The El Segundo Fire Department apparatus fleet currently consists of three (3) fire engines and
one (1) aerial ladder truck in front line service with two (2) fire engines in reserve to replace any
of the front line units when they are out for maintenance, repair, or mutual aid assignments.
The reserve fire engine, Engine 35, was placed in service in 1985. This engine has exceeded its
expected service life of twenty (20) years and is need of replacement. The Fire Department
recommends a piggy back purchase of a new Seagrave fire engine. The new engine would
replace our current Engine 32 which was purchased in 1993. The current Engine 32 would then
replace Engine 35 as a reserve fire engine. This purchase will serve to enhance the overall
reliability of our entire apparatus fleet. The enhanced reliability of our apparatus fleet will
ensure that we are able to maintain normal service capabilities more consistently and reduce
reliance on other fire agencies to provide loaner fire apparatus. The new fire engine purchase
will be funded through existing equipment replacement funds of $566,421 currently designated
for Engine 32 (Unit 3346) and $50,237 currently designated for replacement of the USAR Truck
(Unit 3316).
44
CALIFORNIA'S
ca /i fo rn i a s ,o e a /e r for the fines t
September 8, 2009
El Segundo Fire Department
314 Main Street
El Segundo, CA 90245
Captain Tony Tarango
Re: Seagrave Pumper Pricing
in EmergencyApparatus, Techno%gyandSupport
Captain Tarango, California Seagrave offers the following Pumper pricing and specifications
proposal to the City of El Segundo Fire Department. Pricing includes three (3) factory
inspection trips, delivery to the El Segundo Fire Department, Vehicle Familiarization Training,
and option for the Foam Pro 2002 A/B foam system and a 50 gallon foam tank.
Pricing is as follows to be paid on delivery and acceptance at ESFD:
One (1) Seagrave Triple Combination Pumper mounted on a Seagrave Marauder II Chassis
with a FoamPro 2002 A/B for the purchase price. $516,101.00
Sales Tax (9.75 %) $50,320.00
Total Contract Price $566,421.00
We hope these specifications meets to your satisfaction and we look forward to working with
you and your department on this purchase.
Please call me at 562 924 -4499 or 626 893 -9589 (cell) for any additional information
Sincerely,
Manny Perez
Sales Representative, California Seagrave
17160 Alburtis Ave., Artesia, CA 90701
Tel: 562- 924 -4499 • Fax: 562 -924 -3322 • E -mail: info @caseaarave.com 4
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval to issue blanket purchase orders for FY 09-
10 in excess of $25,000 for the Fire Department. I (Fiscal Impact: $59,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the El Segundo Fire Department to waive the bidding process per El Segundo
Municipal Code §1 -7 -10 to purchase medical and pharmaceutical supplies, and piggyback on
the City of Berkeley's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #09- 10348 -C, and
authorize issuance of a blanket purchase order to Bound Tree for FY 2009 -2010 for medical
and pharmaceutical supplies;
2. Authorize the issuance of a blanket purchase order for FY 09 -10 to UCLA Center for Pre -
Hospital Care for continuing education, defibrillation training and AED program oversight;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $27,000 (Bound Tree), $31,000 (UCLA)
Additional Appropriation: No
Account Number(s): 001 - 400 - 3203 -5204 (Bound Tree)
001 - 400 - 3202 -6223 and 001 - 400 - 3202 -6214 (UCLA)
ORIGINATED BY: Hal Nixt, Paramedic Coordinator
REVIEWED BY: Kevin S. Smith, Fire Chief W
APPROVED BY: Jack Wayt, City Manag(r—K\
BACKGROUND AND DISCUSSION:
Bound Tree Medical, Inc.
The El Segundo Fire Department has been purchasing and storing paramedic medical supplies
since 1998 as mandated by the County of Los Angeles, Emergency Medical Services Agency.
For seven years, the Fire Department utilized Bound Tree for paramedic medical supplies
through a piggyback on an existing competitively bid award. In 2005, staff recommended a
change in vendors due to supply availability issues and billing problems. Since that time, Bound
Tree has significantly improved its service and has streamlined their ordering process which is
integrated with the Department's internal process. In addition to favorable pricing and timely
deliveries, Bound Tree has since expanded their inventory and offers a full range of
pharmaceutical supplies which allows the Fire Department to consolidate these types of
C�
purchases and receive better pricing with a single vendor.
The El Segundo Fire Department recommends that the City Council waive the formal bidding
process per El Segundo Municipal Code § 1 -7 -10 to purchase medical and pharmaceutical
supplies, and piggyback on the formal, competitive bid used by the City of Berkeley.
UCLA
The UCLA Center for Pre - Hospital Care provides education services to the El Segundo Fire
Department, through continuing educational services by Evelyn Riley, M.Ed., R.N., M.I.C.N.,
who has worked with the department for over 12 years. Ms. Riley conducts continuing
education with staff in pre - hospital and emergency medicine to maintain certification and
licensure as EMT -Basic or EMT - Paramedic (collectively referred to as "CE" Programs "),
primary education to obtain licensure as an EMT - Defibrillation ( "EMT -D ") Provider, and
provide quality improvement services to maintain or enhance the quality of patient care (referred
to as "QI Services ").
The Fire Department also has automatic external defibrillators (AEDs) in service which require
that personnel who operate this equipment must be trained and certified as Emergency Medical
Technician- Defibrillation (EMT -D). In addition, the citywide AED program requires employee
training and oversight, and these fees have been absorbed into the existing Fire Department fees.
The El Segundo Fire Department recommends the authorization of a blanket purchase order to
the UCLA Center for Pre - Hospital Care for FY 09 -10 to enable the Fire Department to continue
to receive the services provided by UCLA.
.I r
EL SEGUNDO CITY COUNCIL
MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing service agreements and
blanket purchase orders for FY 2009 -2010 in excess of $25,000 and possible action to
waive the formal bidding process and authorize the continued purchase of gasoline and
diesel fuel for City vehicles and equipment through the use of spot market purchasing for
the Public Works Department (Fiscal Impact: $421,000)
RECOMMENDED COUNCIL ACTION:
(1) Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and
equipment through the use of spot market purchasing in an amount not to exceed
$321,000.
(2) Authorize the issuance of a blanket purchase order to Metron Farnier & Actaris in an
amount not to exceed $50,000 for the purchase of single jet water meters for the City's
water system.
(3) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a
division of Sully Miller Contracting Company in an amount not to exceed $50,000 for the
purchase of asphalt paving materials for Street Maintenance Division projects.
(4) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $421,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 4601 -5215 ($250,000) 109 - 400 - 3105 -5215 ($13,000)
112 - 400 -5292 -5215 ($31,000) 501- 400 - 7102 -5215 ($14,000)
502- 400 - 4301 -5215 ($13,000) 501- 400 - 7102 -5207 ($50,000)
001- 400 - 4202 -5204 ($50,000)
ORIGINATED BY: Ron Fajardo, General Services Manager
REVIEWED BY: Dana Greenwood, Director of Public Works
APPROVED BY: Jack Wayt, City Manag(
BACKGROUND AND DISCUSSION:
1. Fuel for City Vehicles and Equipment
001 - 102 - 0000 -0801 ($321,000)
7
48
It is estimated that City vehicles and equipment will consume 68,000 gallons of gasoline and
16,000 gallons of diesel fuel in Fiscal Year 2008 -2009 at a cost of approximately $270,000. This
amount is lower than the amount spent in the previous year and is attributed to the significant
drop in fuel prices. Due to the strong possibility of price increases in the next fiscal year, the
City is budgeting $321,000 for Fiscal Year 2009 -2010.
Generally, fuel is purchased either through spot market purchases or long -term contracts. Spot
purchasing consists of shopping around each time fuel is needed and purchasing fuel from the
lowest priced vendor. This type of purchasing usually occurs when the fuel market is volatile as
it has been for the last three years. During periods of stability, agencies enter into long -term fuel
contracts. Pricing under long -term contacts is tied to a published fuel price baseline plus a
markup. The recent volatility in the market has forced vendors to significantly raise this markup,
making long -term contracts unattractive. Under the City's last long -term contract through Los
Angeles Metropolitan Public Purchasing Agents' Cooperative (LAMPPAC), there was virtually
no markup. When that contract expired in September 2005, the fuel market was quite volatile
and City Council authorized staff to purchase gasoline and diesel fuel through the use of spot
market purchases.
Many agencies including Cities of Manhattan Beach, Redondo Beach and Hawthorne have opted
to purchase fuel through spot purchases in lieu of entering into long -term contracts since the
expiration of the LAMPAC contact. Staff continuously monitors long -term contracts available
in the industry. When the terms of long -term contracts improve such that the price is a few cents
over the market baseline, staff will again recommend entering into a long -term fuel contract.
Pursuant to El Segundo Municipal Code (ESMC) § 1 -7 -10, relating to purchases and supplies,
the City Council may at any time, by a majority vote and without amending the ESMC, waive
purchasing procedures or alter proceedings to fit a specific purchase, when the waiver is not in
violation of State law. Spot purchasing is the sort of modified purchasing arrangement that
requires such a waiver by Council. It is possible that the total of purchases from any one vendor
may exceed $25,000; therefore, Council approval of spot purchasing is requested.
2. Water Meters — Metron Farnier & Actaris
501 - 400 - 7201 -5207 ($50,000)
The City's water distribution system includes approximately 250 large commercial compound
water meters three to eight inches in diameter. As large meters age, they become less accurate
and tend to register water usage that is below actual consumption. It is common in the water
industry to replace older large meters as they are typically the greatest source of unbilled water
or lost water. When meters are replaced, the Water Division installs single jet water meters
rather than compound water meters. The single jet meters provide increased metering accuracy,
excellent low flow registration, and less maintenance part. The cost to replace each meter ranges
from $2,000 to $5,000, dependent upon size.
Staff plans to continue replacing meters in FY 2009 -2010 and recommends continuing to
purchase meters from Metron Farnier & Actaris, the only two vendors that supply this type of
meter, in an amount not to exceed $50,000.
L�
3. Asphalt Paving Materials — Blue Diamond Materials
001 - 400 - 4202 -5204 ($50,000)
The Street Maintenance Division repairs approximately 50,000 square feet of pavement
annually. Pavement repair work includes potholes, pavement failures, repairs from tree root
damage and utility cuts, general street repairs throughout the City and preparation for slurry seal
projects. Through the Fiscal Year 2009 -2010 budget process, $50,000 was budgeted for the
annual expenditure of asphalt paving materials.
Street Maintenance Division personnel drive a City dump truck to retrieve asphalt paving
materials. There are three local vendors that supply the materials.
Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate market.
The pricing for asphalt concrete in the table above was based on a spot market quote on August
10, 2009.
Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond
Materials, on a single- source basis, in an amount not to exceed $50,000 for the following
reasons:
1. Closer proximity to City reduces staff driving time, fuel and liability
2. Availability of materials — two locations
3. Lower overall cost when factoring in travel time costs and staff downtime
4. Reduced temperature loss from being transported shorter distances
At this time, Blue Diamond Materials is the more reasonable choice based upon pricing,
proximity and availability. Staff will continue to monitor asphalt concrete prices and return to
Council if a change in vendors is warranted.
J�
M: ahon
oa
Wiles ft city
o' ' Asph�lt
ins r telTon
All American Asphalt
Westminster
27
$88.36
Blue Diamond Materials
Inglewood & Southgate
5 & 17
$69.00
Vulcan Materials
Los Angeles
19
$60.00
Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate market.
The pricing for asphalt concrete in the table above was based on a spot market quote on August
10, 2009.
Staff recommends continuing the purchase or asphalt paving materials from Blue Diamond
Materials, on a single- source basis, in an amount not to exceed $50,000 for the following
reasons:
1. Closer proximity to City reduces staff driving time, fuel and liability
2. Availability of materials — two locations
3. Lower overall cost when factoring in travel time costs and staff downtime
4. Reduced temperature loss from being transported shorter distances
At this time, Blue Diamond Materials is the more reasonable choice based upon pricing,
proximity and availability. Staff will continue to monitor asphalt concrete prices and return to
Council if a change in vendors is warranted.
J�
EL SEGUNDO CITY COUNCIL
MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual renewal of the Library
Department's blanket purchase orders over $25,000. Those include Baker & Taylor
Information Services and Innovative Interfaces, Inc.
(Fiscal Impact: $121,000)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to extend ongoing service agreements with Baker &
Taylor Information Services for supplying books and other library materials, and
issuance of blanket purchase order not to exceed $91,000;
(2) Authorize the City Manager to amend/extend contract #2235 to Innovative
Interfaces, Inc., for library computer network system maintenance and issuance of
blanket purchase order not to exceed $30,000;
(5) Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Proposed Budget 2009/2010
Amount Budgeted: $208,000
Additional Appropriation: N/A
Account Number(s): 6103- 5505;6103 - 5507;6104 - 5501;6104 -6215
ORIGINATED BY: Debra Brighton, Library Services Director
REVIEWED BY: Debra Brighton, Library ices Director
APPROVED BY: Jack Wayt, City Manag�
BACKGROUND AND DISCUSSION:
The following vendors each require blanket purchase orders which exceed $25,000:
(1) Baker and Taylor, the Library's leading supplier of books, music, books on CD,
DVD's and other items, offers substantial savings up to 45% under retail cost.
Appropriations are being requested for the following accounts:
Adult Materials $64,000
Youth Materials $24,000
School Library Materials 3,000
Total $91,000
�J
X
(2) Innovative Interfaces Inc. provides maintenance of the Library's online network system for
cataloging, circulation, patron access to materials, archive collections and administrative
functions in the amount of $30,000.
J ��
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing service agreements and
amendments and issuance of Blanket Purchase Orders for FY 2009 -10 in excess of
$25,000 for the Human Resources Department. (Fiscal Impact: $115,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to amend/extend Contract #3907, for ongoing service
agreements, as approved by the City Attorney with U.S. Healthworks Medical group, for
pre- employment physical examinations and protocols for the El Segundo Police
Department (not to exceed $15,000), and occupational injury and illness services and
related medical testing (not to exceed $30,000), and issuance of a Blanket Purchase
Order, with a combined total not to exceed $45,000;
2. Authorize the City Manager to amend/extend Contract #3912, for ongoing service
agreements, as approved by the City Attorney with Westchester Medical Group /Center
for Heart and Health for employee's Fitness for Duty Examinations (not to exceed
$60,000) and Executive Physical examinations (not to exceed $10,000), and issuance of a
Blanket Purchase Order, with the combined total not to exceed $70,000;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $115,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2506 -6214 and 001- 400 - 2331 -6214
ORIGINATED BY: Lorraine Ward, Human Resources Analyst
REVIEWED BY: Bob Hyland, Director o, man Resources 44
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
US HealthWorks
U.S. HealthWorks, a national provider of occupational medical healthcare, is the largest
provider of workers' compensation /occupational medical services in the state of California
and has over thirty facilities in Southern California including its El Segundo Facility,
located at 390 N. Sepulveda Blvd., Suite 1000. U.S. HealthWorks provides an extremely
J
cost effective method of delivery of pre- employment and occupational medical services,
with a lower average case cost than other occupational medical providers. Other advantages
of utilizing U.S. HealthWorks include:
a) Initial injury treatment and regulated drug testing services are available 24 hours a day,
7 days a week.
b) Provides cost effective appointments for pre- employment physicals, drug screens and
follow -up injury treatments.
c) Its location in El Segundo provides direct, easy access for our employees and its
numerous Southern California facilities allows additional treatment options for our
geographically dispersed employees.
d) The El Segundo facility has both an on -site multi - specialty department (including
orthopedics and neurology) and a Physical Therapy Department open Monday through
Friday, 8:00 a.m. — 5:00 p.m.
e) Parking is convenient, plentiful, and validated.
f) If needed, U.S. HealthWorks provides free door -to -door transportation for employee's
first injuries, at no charge.
This will be the City's fourth year with U.S. HealthWorks. In addition to successfully
implementing the City's new pre- employment drug testing and medical examination
protocols, U.S. HealthWorks has provided a variety of medical protocols and services for El
Segundo Police Department arrestees and coordinated the establishment of a Hepatitis A
and B Vaccination Program for our aquatics and wastewater staff.
The total cost for the year is not to exceed $45,000 ($15,000 for pre- employment medical
services and protocols for the El Segundo Police Department and $30,000 for occupational
injury and illness services.)
2. Westchester Medical Group/ Center for Heart and Health
The City has a longstanding relationship with Westchester Medical Group /Center for Heart
and Health to provide annual safety employees fitness for duty and executive physical
examinations. This long standing physical examination program continues to meet or
exceed staff's expectations. Westchester Medical Group /Center for Heart and Health is also
distinguished by their extensive involvement with public sector clients. Together, with its
June 2006 relocation from Los Angeles to El Segundo (360 N. Sepulveda Blvd., Suite
3000) and the significant expansion of its medical facility, the company has increased its
accessibility and level of service to our employees. Westchester Medical Group /Center for
Heart and Health also expanded its services last year by incorporating a respirator
certification component to the Fitness for Duty Examinations.
The annual employee Fitness for Duty Examinations are not to exceed $60,000 and
Executive Physical Examinations are not to exceed $10,000, with a combined total not to
exceed $70,000.
5 ti
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of two Resolutions providing for the
implementation of job classification and salary range changes in the Fiscal Year 2009 -2010
Operating Budget (Fiscal Impact: $54,000)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution establishing Basic Monthly Salary Ranges for the job classifications of
Community Cable Program Manager, Principal Engineer, Residential Sound Insulation
Manager, Senior Network Assistant;
2. Adopt the Resolution establishing new Hourly Pay Rates for the City's unrepresented, Part -
time, Temporary job classifications;
3. Approve the proposed Class Specifications for the job classifications of Network Assistant,
Principal Engineer, Senior Network Assistant, and Senior Video Technician II.
4. Approve the Examination Plan for Senior Network Assistant.
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution establishing Basic Monthly Salary Ranges for Full -Time, Permanent status
job classifications;
2. Resolution establishing new Hourly Rate Pay Rates for the City's unrepresented, Part -
time, Temporary job classifications; and
3. Proposed Class Specifications.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ N/A
Additional Appropriation: N/A
Account Number(s): Various
ORIGINATED BY: Martha A. Dijkstra, Human Resources Man
REVIEWED BY: Bob Hyland, Director of Human Resources
APPROVED BY: Jack Wayt, City Manage�,rl
BACKGROUND AND DISCUSSION
On July 8, 2009, at the Strategic Planning Session, Council provided direction to staff to move
forward with the various classification and salary changes referenced in this Agenda item.
5- 10
Adoption of the Resolution establishing Basic Monthly Salary Ranges and approval of the Class
Specifications is necessary in order to implement the approved organizational and administrative
changes.
Adoption of the Resolution establishing new Hourly Pay Rates for the City's unrepresented, Part-
Time, Temporary Job Classifications will provide for a two percent (2%) increase in existing
hourly pay rates, and is intended to allow us to continue to attract and retain qualified Part-Time
employees.
A. Job Classification and Salary Range Changes in the FY 2009 -2010 Operating Budget
Community Cable Program Manager
This position is responsible for planning, directing and managing the operations of the City's cable
television channels and managing the City's community cable television franchise agreement. The
position supervises staff, serves as a liaison to the City and Cable TV Advisory Committee and
provides support to City departments and community organizations. Based on the scope and level
of responsibility, staff recommends the position be placed in the Management/Confidential
employee group.
Principal Engineer
The Principal Engineer directs a major function of the Engineering Department, is responsible for
supervising and evaluating the work of professional, paraprofessional and technical engineering
staff, and acts on behalf of the Public Works Director when required. Based on the scope and level
of duties and responsibilities, staff recommends the position be placed in the
Management/Confidential employee group. The class specification was slightly modified to more
accurately reflect assigned duties and responsibilities.
Residential Sound Insulation Manager
This position manages the City's Residential Sound Insulation (RSI) Program. Responsibilities
include managing all aspects of the Program including structuring, planning, and accounting;
administering contract and grant- funded program activities; serving as City representative,
coordinator and facilitator with outside agencies and organizations, members of the public, external
consultants and contractors; providing public and media relations for programs and advisory
committees; and acting on behalf of the Department Director when required. Based on the scope
and level of duties and responsibilities, staff recommends the position be placed in the
Management /Confidential employee group.
Senior Network Assistant
The new position of Senior Network Assistant is distinguished from the existing class of Network
Assistant in that it is responsible for performing higher level computer support technician duties
and resolving problems of a more complex nature. This position will require additional years of
knowledge and experience and possession of additional certifications (or equivalent experience). A
slight modification was made to the current Network Assistant class specification to further
distinguish the levels.
56
Senior Video Technician II (part -time)
This newly created hourly part -time position will provide the Cable Division with higher skilled
video production expertise. This position will perform all aspects of live, taped, and remote
Community Cable television production and operation duties; be required to produce, write and
coordinate the Division's programming and operations; work with elected officials, City
departments, and the public for special programming needs or requests; and oversee certain cable
operations in the absence of higher level staff.
B. Examination Plans
Senior Network Assistant
- Written Examination
- Structured Technical
and Career Preparation Interview
Open- Competitive or Promotional
Pass/Fail
Weighted 100%
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of Initiative Ordinance No. 586 in April 1962.
For departments other than Police and Fire, the plan may consist of any one or combination of the
following techniques:
1. Written;
2. Oral;
3. Demonstration; and
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluate the relative capacities of the applicants.
Police and Fire Departments:
The examination plan for entrance or promotional, for the Police and Fire Departments, shall
consist of a written examination and one or more of the following:
1. Oral;
2. Demonstration; and
3. Any evaluation of education certification, experience, or skills or any test of manual
skills or physical fitness, which fairly evaluates the relative capacities of the applicant.
RESOLUTION NO.
A RESOLUTION ESTABLISHING A BASIC MONTHLY
SALARY FOR THE JOB CLASSIFICATIONS OF COMMUNITY
CABLE MANAGER, PRINCIPAL ENGINEER, RESIDENTIAL
SOUND INSULATION MANAGER AND SENIOR NETWORK
ASSISTANT
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council approves the following basic monthly salary ranges:
Step A Step B Step C Step D
Step E
Community Cable
$7222.19 $7587.81 $7971.95 $8375.53
$8799.54
Program Manager
Range 51 m
Principal Engineer
$7222.19 $7587.81 $7971.95 $8375.53
$8799.54
Range 51 m
Residential Sound
$7777.51 $8171.25 $8584.92 $9019.53
$9476.14
Insulation Manager
Range 54m
Senior Network Assistant
$4160.84 $4371.48 $4592.78 $4825.29
$5069.57
Range 26
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's resolutions; and make a minute of the adoption of the Resolution
in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption and will remain
effective unless repealed or superseded.
PASSED AND ADOPTED this 15th day of September , 2009.
Kelly McDowell,
Mayor
58
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor, and
attested to by the City Clerk, all at a regular meeting of said Council held on the 15th day of
September, 2009, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
92009.
Cindy Mortesen, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
WE
Karl H. Berger
Assistant City Attorney
5a
RESOLUTION NO.
A RESOLUTION ESTABLISHING NEW HOURLY PAY RATES
FOR THE CITY'S UNREPRESENTED PART -TIME TEMPORARY
JOB CLASSIFICATIONS
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council approves the following basic monthly salary ranges:
Step A Step B Step C Step D
Step E
Recreation Leader I 8.16 8.57 9.00 9.45
9.92
Video Technician I
Library Page
Occ. Code - 2 pt
Recreation Leader II 10.02 10.52 11.05 11.60
12.18
Video Technician II
Occ. Code - 11 pt
Recreation Leader III 12.45 13.08 13.73 14.42
15.14
(Lifeguard, Step A;
Swim Instructor, Step C)
Video Technician III
Occ. Code - 21 pt
Administrative 14.80 15.54 16.32 17.14
17.99
Intern
Occ. Code - 28 pt
Recreation Leader IV 15.93 16.72 17.56 18.44
19.36
(Driver and Senior
Lifeguard)
Senior Video Technician
Occ. Code - 31 pt
Senior Video 17.87 18.76 19.70 20.69
21.72
Technician II
Occ. Code - 35pt
Library Network 18.32 19.23 20.19 21.20
22.26
Assistant
Occ. Code - 36pt
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's resolutions; and make a minute of the adoption of the Resolution
in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption and will remain
effective unless repealed or superseded.
PASSED AND ADOPTED this 15th day of September , 2009.
Kelly McDowell,
Mayor
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor, and
attested to by the City Clerk, all at a regular meeting of said Council held on the 15th day of
September, 2009, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2009.
Cindy Mortesen, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
M.
Karl H. Berger
Assistant City Attorney
60-)
4o
City of El Segundo, CA
NETWORK ASSISTANT
Definition:
Job Description
Job Code:
Under general direction, provides day to day operational and technical support for all City
automated systems, including the in -house operating system, public and staff microcomputers,
Internet services, and specialized CD ROM Information Resources; provides immediate
response and assistance to staff; coordinates the installation, maintenance, and repair of all
computer hardware including printers, modems, file servers, routers, telephone systems, cables,
and hubs which support the City's automated infrastructure.
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all
functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Duties may include, but are not limited to the following:
Coordinates the ordering, installation and maintenance of all new City electronic and computer
hardware /software equipment, including desktop PC workstations, printers, Internet file servers,
hubs, routers, telephone systems, audio /visual systems, CD Rom workstations, scanners, and
the City's network of cables and other equipment which interconnect with other City computer
systems.
Maintains the daily operations of the City computer systems at various sites within the City,
including the duties of regular data tape backup functions, periodic upgrades, troubleshoot
system failures, report other equipment and software problems to higher level staff and follow
up to verify satisfactory solutions.
Maintains a log of problem reports and tracks them until they are satisfactorily resolved.
Maintains system security rights and password assignments.
Provides staff training in the operation of computer networks and PC based software.
Conducts periodic preventive maintenance, antiviral, and diagnostic testing of all hardware
systems to ensure a high level of reliability.
Provides staff support to the City Computer Committee; maintains and supports City -wide
technology standards.
Makes recommendations for hardware and software enhancements and purchases based upon
study and analysis of current systems.
September 15, 2009 63
Works with the Helpdesk Technician II or higher level personnel to resolve larger or more
complicated problems, after initially assessing the situation.
As necessary, responds to computer system problems and emergencies during off duty hours.
Knowledge, Skills and Other Characteristics:
Knowledge of modern electronic processing theory, principles, and practices; technical support
requirements for microcomputer workstations, file servers, routers, telephone systems and the
network of cables, routers and hubs which interconnect them, computer networking; design and
operation of computer hardware and software systems and networked computing environments
including troubleshooting problems; computer programs and applications packages used in
municipal environment; effective verbal and written communications practices.
Ability to troubleshoot personal computer and network hardware and software malfunctions;
install personal computer hardware and software; reason both logically and creatively; work
both independently and on project teams; establish and maintain effective working relationships
with individuals at all levels in the City organization and with computer vendors; provide both
formal and informal training and support to system users; understand and apply complex
manuals and documents related to hardware and software; respond to computer system
problems and emergencies when necessary during off duty hours.
Working Conditions:
Typical office environment. Regularly required to lift and carry computer hardware.
Occasionally required to work in confined and restricted spaces.
Licensing/ Certification Requirements:
Possession of, or the ability to obtain, a valid Class C California Driver's License and a
satisfactory driving record. A Microsoft Office Specialist Certification is highly desired.
Minimum Qualifications:
Completion of two years of college course work in Information Systems, Computer Science,
Data Processing, or a closely related field and two years of increasingly responsible
microcomputer and network experience including information systems analysis, design,
implementation and troubleshooting experience or an equivalent combination of education and
experience. Additional qualifying experience may be substituted for the educational
requirement. Prior city, county or other public sector experience is preferred.
September 15, 2009
City of El Segundo, CA
PRINCIPAL ENGINEER
Job Description
Job Code:
Definition: Under general direction, supervise and direct major functions of the Engineering
Division of the Public Works Department. Plans, develops, coordinates and directs a number of
large and complex Public Works' projects or programs, and/or reviews, coordinates, and directs
the work of Engineering staff. Supervises, assigns, reviews, and evaluates the work of a
professional and paraprofessional staff.
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all
functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Plans, organizes and supervises the work activities of professional, paraprofessional and technical
staff members engaged in the performance of a variety of public works engineering projects and
programs. Motivates and provides leadership to staff.
Confers with the Public Works Director regarding project management, financial concerns of the
division, and various policies and procedures. Coordinates infrastructure and facility projects
with other City departments; prepares, reviews and approves preliminary budget estimates for
Capital Improvement Projects, reviews and prepares designs for Capital Improvement Projects;
reviews and prepares bid documents, evaluates proposals and makes recommendations on the
award(s) of City contracts; plans and establishes phases for current and future construction.
Oversees the placement of utility company facilities within the public right -of -way; inspects
construction sites to monitor progress and ensure conformance to plans, specifications, and
construction safety standards, provides direction to staff regarding construction contract
administration; prepares and presents reports to the City Council, private and public
organizations, boards and commissions, outside agencies, and the City's management staff;
provides technical expertise and advice to other City departments, task forces, commissions, and
the public. Meets and confers with representatives from other government agencies, private
agencies, and other engineering associations.
Acts on behalf of the Public Works Director in his/her absence; and performs other related duties
as assigned. May be required to work shifts, weekends, and/or holidays.
Knowledge, Skills and Other Characteristics:
b
September 15, 2009
Principal Engineer
Knowledge of principles, practices and methods of civil engineering relating to public works
design and construction; including, buildings, streets, water distribution and drainage systems,
sewers and parks.
Knowledge of field engineering, including surveying, inspection, and construction practices.
Knowledge of construction methods, materials, and equipment.
Knowledge of mathematics and physics applicable to civil engineering.
Knowledge of applicable laws, regulations and ordinances.
Knowledge of public contract codes.
Knowledge of planning and project impact analysis methods.
Knowledge of budget development and project management.
Knowledge of management and supervisory principles and practices.
Skill in computer -aided design drafting, databases, spreadsheets, and related technical software.
Skill in the ability to plan, manage, supervise and coordinate activities of staff.
Skill in analyzing complex engineering projects.
Skill in interpreting and apply policies, laws, and regulations.
Skill in preparing and presenting clear and concise oral and written reports and recommendations.
Skill in communicating effectively both orally and in writing.
Skill in making presentations to City Council and other entities.
Skill in establishing and maintaining effective and cooperative working relationships with others
including residents, City officials, contractors, developers, staff and members of the public.
Skill in using desktop computer and applicable software; and drafting tools and related
engineering equipment.
Must possess strong organizational skills.
Licensing/Certification Requirements:
A valid California Class C Driver's License.
Minimum Qualifications: Requires a Bachelor's Degree from an accredited college or
university in Civil Engineering or related field, and five (5) years of progressive project
management and supervisory responsibilities in Engineering.
2 September 15, 2009 66 j
City of El Segundo, CA
SENIOR NETWORK ASSISTANT
Definition:
Job Description
Job Code:
Under general direction, provides day to day operational and technical support for all City
automated systems, including the in -house operating system, public and staff microcomputers,
Internet services, and specialized CD ROM Information Resources; provides immediate
response and assistance to staff; coordinates the installation, maintenance, and repair of all
computer hardware including printers, modems, file servers, routers, telephone systems, cables,
and hubs which support the City's automated infrastructure.
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all
functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Duties may include, but are not limited to the following:
Coordinates the ordering, installation and maintenance of all new City electronic and computer
hardware /software equipment, including desktop PC workstations, printers, Internet file servers,
hubs, routers, telephone systems, audio /visual systems, CD Rom workstations, scanners, and
the City's network of cables and other equipment which interconnect with other City computer
systems.
Maintains the daily operations of the City computer systems at various sites within the City,
including the duties of regular data tape backup functions, periodic upgrades, troubleshoot
system failures, report other equipment and software problems to higher level staff and follow
up to verify satisfactory solutions.
Maintains a log of problem reports and tracks them until they are satisfactorily resolved.
Maintains system security rights and password assignments.
Installs and maintains server software and applications under supervision of the ISD staff.
Prepares, installs and maintains network hardware under supervision ISD staff.
Provides staff training in the operation of computer networks and PC based software.
Conducts periodic preventive maintenance, antiviral, and diagnostic testing of all hardware
systems to ensure a high level of reliability.
Provides staff support to the City Computer Committee; maintains and supports City -wide
technology standards.
September 15, 2009
61
Makes recommendations for hardware and software enhancements and purchases based upon
study and analysis of current systems.
Works with other personnel to resolve larger or more complicated problems, after initially
assessing the situation.
As necessary, responds to computer system problems and emergencies during off duty hours.
Handles patching system software and routine system management using Microsoft System
Center Configuration Manager.
Performs Visio diagramming and documentation of existing systems, and tracks ports, vlans,
workstation configurations and other network details.
Handles all Helpdesk Technician I functions as required
Knowledge. Skills and Other Characteristics:
Knowledge of modern electronic processing theory, principles, and practices; technical support
requirements for microcomputer workstations, file servers, routers, telephone systems and the
network of cables, routers and hubs which interconnect them, computer networking; design and
operation of computer hardware and software systems and networked computing environments
including troubleshooting problems; computer programs and applications packages used in
municipal environment; basic knowledge of Microsoft Operating Systems, Active Directory and
System Policies; basic software installation procedures; basic network and switching systems;
experience working in a structured project management environment; effective verbal and
written communications practices.
Ability to troubleshoot personal computer and network hardware and software malfunctions;
install personal computer hardware and software; reason both logically and creatively; work
both independently and on project teams; establish and maintain effective working relationships
with individuals at all levels in the City organization and with computer vendors; provide both
formal and informal training and support to system users; understand and apply complex
manuals and documents related to hardware and software; respond to computer system
problems and emergencies when necessary during off duty hours.
Working Conditions:
Typical office environment. Regularly required to lift and carry computer hardware.
Occasionally required to work in confined and restricted spaces.
Licensing /Certification Requirements:
Possession of, or the ability to obtain, a valid Class C California Driver's License and a
satisfactory driving record. A Microsoft Office Specialist Certification (MOS), Microsoft Certified
Systems Administrator (MCSA), Network+ Certification, and a Cisco Certified Network
Administrator (CCNA) are highly desired, but equivalent experience in these areas may be
substituted.
September 15, 2009 68
Minimum Qualifications:
Completion of two years of college course work in Information Systems, Computer Science,
Data Processing, or a closely related field and four years of increasingly responsible
microcomputer and network experience including information systems analysis, design,
implementation and troubleshooting experience or an equivalent combination of education and
experience. Additional qualifying experience may be substituted for the educational
requirement. Prior city, county or other public sector experience is preferred.
September 15, 2009 J
City of El Segundo, CA Job Description
SENIOR VIDEO TECHNICIAN II
Definition: Under general supervision performs all aspects of live, taped and remote
Community Cable television production and operation.
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills
and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE
ONLY, and is not a comprehensive listing of all functions and tasks performed by
positions in this class.
Characteristic Duties and Responsibilities:
Perform pre -to -post video production duties. Duties include; producing, production set-
ups, directing, studio set -up, camera operation, editing, playback scheduling, production
equipment operation and maintenance.
Produce, write and coordinate Cable Division's El Segundo Television programming and
operations.
Coordinate and work with appropriate Elected Officials, City Departments and public for
any special programming and /or requests.
Conduct Cable operations in absence of Program Manager, Production Specialist and
Computer Graphics Designer.
Knowledge, Skills and Other Characteristics:
Knowledge of video production theory and practices.
Knowledge of city's editing systems, facilities and production equipment.
Knowledge of computers and associated software programs used in video production
and scheduling.
Skill directing the development and production of cable television programs.
Skill analyzing technical problems and implementing effective corrective action.
Skill developing and implementing effective program procedures.
Skill researching and developing program ideas and concepts.
Skill utilizing public relations techniques responding to inquiries and complaints.
Skill training, evaluating and motivating employees, volunteers and students.
Skill in effecting working relationships with staff, Elected Officials, other City
Departments and the local public.
Ability to work a flexible work schedule to meet Division's video production demands.
Working Conditions:
Typical office and studio environments.
September 15, 2009 It"
Exposure to various environmental conditions during field operations and production
shoots.
Fluctuating work schedule and hours as business needs require and as assigned by
Cable Division staff. Work hours include evenings and weekends.
Licensing /Certification Requirements:
A valid California driver's license.
Minimum Qualifications:
Two years experience in video and /or television production.
'7
September 15, 2009 -L
EL SEGUNDO CITY COUNCIL MEETING DATE: Sept. 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding two Resolutions providing for salary increases and
benefit changes to Chapter IA2 (Management - Confidential Series - includes all non - represented
employees, except the City Manager) of the El Segundo Administrative Code.
(Fiscal Impact: $130,965 Executive Management, Mid - Management /Confidential Employees.
$92,300 Public Safety Management Employees. Total Fiscal Impact $223,265.)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolutions
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolutions
2. Attachment A - Salary Tables
FISCAL IMPACT: $130,965 Executive Management, Mid - Management /Confidential Employees
and $92,300 Public Safety Management Employees.
Total Fiscal Impact: $ 223,265.
Amount Budgeted: $ 223,265
Additional Appropriation: None
Account Number(s): 001 - 400 - 3101 -4101 and 001- 400 - 3201 -4101
ORIGINATED BY: Bob Hyland, Director of Human Resources
REVIEWED BY: Bill Crowe, Assistant CityAl# pager
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION: \Y
Executive Management and Mid - Management /Confidential job classifications are periodically
reviewed by the City Council for possible salary and /or benefit adjustments. The last salary
increases and benefit adjustments received by this group of unrepresented, non - bargaining unit
employees were effective July 5, 2008.
At Council's direction, staff initiated the review process for possible October 1, 2009 salary and /or
benefit adjustments in August, 2009.
Adoption of the attached Resolutions providing for changes to Chapter 1A2 (Management -
Confidential Series) of the El Segundo Administrative Code would result in the following: 1 1
►17 n
44
1. A 2.0% salary increase for all Executive Management, Mid - Management /Confidential
Employees, with the exception of the City Manager, Police Chief, Fire Chief, Deputy
Fire Chief and Battalion Chief, effective September 26, 2009.
2. A 3.75% salary increase for Police Chief, Fire Chief, Deputy Fire Chief and Battalion
Chief, effective September 26, 2009. The higher salary increase for Public Safety
Managers is predicated on the 3.75% increase received by the El Segundo Firefighters'
Association, effective July 1, 2009.
3. For Executive Management, Mid - Management /Confidential Employees, an increase in
the amount of accrued Sick Leave Payoff at separation, with a minimum of five years
service, from 80% to 100 %.
4. For Public Safety Management Employees, an increase in the amount of accrued Sick
Leave Payoff at separation, with a minimum of twenty years service, from 90% to 100 %.
5. An increase in the maximum number of Exceptional Leave Days which may be awarded
to a Management /Confidential Employee by the City Manager, from four to eight days
per calendar year.
6. An increase in the amount of the City's matching contribution to a
Management /Confidential Employees' 401(A) Deferred Compensation Account, from
4.5% to 5.0% of the employee's salary.
The attached Resolution updating the Nationwide Retirement Solutions Governmental
Deferred Compensation Matching Plan and Trust Plan reflects this increase in the City's
matching contribution.
7. Management /Confidential Employees who have reached age forty -seven or higher, may
cash out one -third of their accrued leaves, up to the applicable deferred compensation
maximum "catch up" provided by law, during each of their last three years of
employment.
-2- f J
RESOLUTION NO.
A RESOLUTION PROVIDING FOR SALARY AND BENEFIT
CHANGES TO CHAPTER IA2 (MANAGEMENT -
CONFIDENTIAL SERIES) OF THE EL SEGUNDO
ADMINISTRATIVE CODE.
The City Council of the City of El Segundo does resolve as follows:
Section l: Section 1A2.010 of the El Segundo Administrative Code, entitled "Basic Salary
Schedule ", is amended as shown on "Attachment A."
Section 2: Section 1A2.101 of the El Segundo Administrative Code, entitled
"Exceptional Leave Program" is amended as follows:
"The Exceptional Leave Program provides the City Manager the discretion to
award up to eight days per calendar year in recognition for extraordinary service of
members of the Executive Management, Mid - Management /Confidential Group of
Employees, especially where sizable amounts of time are expended outside of normal
business hours and beyond the normal requirements of the job. Awarded days may
be used for time off or if unused, may be cashed in at the end of the calendar year at
the employee's regular rate of pay; cashed in amounts of Exceptional Leave are
reported to PERS as compensation earnable by the employee."
Section 3: Section 1A2.105 of the El Segundo Administrative Code, entitled "Flexible
Benefit Plan" is amended as follows:
"Retiree Medical Insurance"
"The maximum future City contribution for medical insurance, for both active
employees and retirees, shall be $1,800 per month.
Section 4: Section 1A2.120 of the El Segundo Administrative Code entitled "Deferred
Compensation Plan" is amended as follows:
"The City will annually pay an amount equal to the employee's contribution
to deferred compensation, up to a maximum of 5.0% of the employee's total pay, for
all Management- Confidential Employees participating in City- approved deferred
compensation plans.
Employees who have reached the age of forty -seven or older can cash out
one -third of all accrued leave at their regular rate of pay, up to the deferred
compensation maximum "catch up" permitted by law, during the employee's last
three years of employment. In no event can an employee cash -out a cumulative total
greater than that permitted herein, and in no event shall the post- distribution leave
balance be less than one hundred twenty hours."
h� u
Section 5: Section 1A2.135 of the El Segundo Administrative Code, entitled "Sick Leave
Accrued — Payment of on Disability Retirement or Separation from the City ", is amended as
follows:
"In the event an employee regulated by this Chapter while in the City's
employ, and who has been employed by the City for five or more years in a full -time
position, Disability Retires under the California Public Employees Retirement System
or separates from the City with unused Sick Leave to his or her credit, he or she shall
be compensated in an amount equal to One Hundred Percent of the value of such Sick
Leave, based upon the employee's regular rate of pay at the time of retirement or
separation."
Section 6: Section 1A2.135.1 of the El Segundo Administrative Code, entitled "Payment
of Sick Leave Accrual — After 20 years of City Service," is amended as follows:
"Upon separation from service, sworn Police and Fire Management
Employees with twenty years of El Segundo service, will be compensated for one
hundred percent of the employee's accumulated unused Sick Leave at their regular
rate of pay at separation."
Section 7: The City Clerk will certify to the passage and adoption of this Resolution;
enter the same in the Book of Original Resolutions of said City; and will make a Minute of
the Passage and Adoption thereof in the Records of the Proceedings of the City Council of
said City, in the Minutes of the Meeting at which same is passed and adopted.
Section 8: This Resolution will remain in effect until superseded by a subsequent
Resolution.
Section 9: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 15th day of September , 2009.
Kelly McDowell,
Mayor
115
- 2 -
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 15`" day of September, 2009, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2009.
- 3 -
Cindy Mortesen, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
7 G
ATTACHMENT A
CITY OF EL SEGUNDO
PROPOSED SALARY TABLES
MANAGEMENT /CONFIDENTIAL GROUP
EFFECTIVE PAYROLL BEGINNING SEPTEMBER 26, 2009
GRADE
STEP A
STEP B
STEP C
STEP D
STEP E
1m
2,148.37
2,255.79
2,368.58
2,487.01
2,611.36
2m
2,202.08
2,312.19
2,427.80
2,549.19
2,676.65
3m
2,257.14
2,369.99
2,488.49
2,612.92
2,743.56
4m
2,313.56
2,429.24
2,550.71
2,678.15
2,812.15
5m
2,371.40
2,489.97
2,614.47
2,745.20
2,882.46
6m
2,430.69
2,552.22
2,679.83
2,813.83
2,954.52
7m
2,491.46
2,616.03
2,746.83
2,884.17
3,028.38
8m
2,553.74
2,681.43
2,815.50
2,956.28
3,104.09
9m
2,617.59
2,748.47
2,885.89
3,030.18
3,181.69
10m
2,683.03
2,817.18
2,958.04
3,105.94
3,261.23
11m
2,750.10
2,887.61
3,031.99
3,183.59
3,342.77
12m
2,815.85
2,959.80
3,107.79
3,263.18
3,426.33
13m
2,889.33
3,033.79
3,185.48
3,344.76
3,511.99
14m
2,961.56
3,109.64
3,265.12
3,428.37
3,599.79
15m
3,035.60
3,187.38
3,346.75
3,514.08
3,689.79
16m
3,111.49
3,267.06
3,430.41
3,601.94
3,782.03
17m
3,189.27
3,348.74
3,516.18
3,691.98
3,876.58
18m
3,269.01
3,432.46
3,604.08
3,784.28
3,973.50
19m
3,350.73
3,518.27
3,694.18
3,878.89
4,072.84
20m
3,434.50
3,606.23
3,786.54
3,975.86
4,174.66
21m
3,520.36
3,696.38
3,881.20
4,075.26
4,279.02
22m
3,608.37
3,788.79
3,978.23
4,177.14
4,386.00
23m
3,698.58
3,883.51
4,077.69
4,281.57
4,495.65
24m
3,791.05
3,980.60
4,179.63
4,388.61
4,608.04
25m
3,885.82
4,080.11
4,284.12
4,498.32
4,723.24
26m
3,982.97
4,182.12
4,391.22
4,610.78
4,841.32
27m
4,082.54
4,286.67
4,501.00
4,726.05
4,962.35
28m
4,184.60
4,393.84
4,613.53
4,844.20
5,086.41
29m
4,289.22
4,503.68
4,728.86
4,965.31
5,213.57
30m
4,396.45
4,616.27
4,847.09
5,089.44
5,343.91
31m
4,506.36
4,731.68
4,968.26
5,216.68
5,477.51
32m
4,619.02
4,849.97
5,092.47
5,347.09
5,614.45
33m
4,734.50
4,971.22
5,219.78
5,480.77
5,754.81
34m
4,852.86
5,095.50
5,350.28
5,617.79
5,898.68
35m
4,974.18
5,222.89
5,484.03
5,758.24
6,046.15
36m
5,098.53
5,353.46
5,621.13
5,902.19
6,197.30
37m
5,226.00
5,487.30
5,761.66
6,049.75
6,352.23
38m
5,356.65
5,624.48
5,905.70
6,200.99
6,511.04
39m
5,490.56
5,765.09
6,053.35
6,356.01
6,673.82
40m
5,627.83
5,909.22
6,204.68
6,514.91
6,840.66
41m
5,768.52
6,056.95
6,359.80
6,677.79
7,011.68
42m
5,912.74
6,208.37
6,518.79
6,844.73
7,186.97
43m
6,060.56
6,363.58
6,681.76
7,015.85
7,366.64
44m
6,212.07
6,522.67
6,848.81
7,191.25
7,550.81
45m
6,367.37
6,685.74
7,020.03
7,371.03
7,739.58
46m
6,526.56
6,852.88
7,195.53
7,555.30
7,933.07
47m
6,689.72
7,024.21
7,375.42
7,744.19
8,131.40
48m
6,858.96
7,199.81
7,559.80
7,937.79
8,334.68
49m
7,028.39
7,379.81
7,748.80
8,136.24
8,543.05
7
ATTACHMENT A
CITY OF EL SEGUNDO
PROPOSED SALARY TABLES
MANAGEMENTICONFIDENTIAL GROUP
EFFECTIVE PAYROLL BEGINNING SEPTEMBER 26, 2009
GRADE
STEP A
STEP B
STEP C
STEP D
STEP E
50m
7,204.10
7,564.30
7,942.52
8,339.64
8,756.62
51m
7,384.20
7,753.41
8,141.08
8,548.13
8,975.54
52m
7,568.80
7,947.24
8,344.61
8,761.84
9,199.93
53m
7,758.02
8,145.92
8,553.22
8,980.88
9,429.93
54m
7,951.97
8,349.57
8,767.05
9,205.40
9,665.67
55m
8,150.77
8,558.31
8,986.23
9,435.54
9,907.32
56m
8,354.54
8,772.27
9,210.88
9,671.43
10,155.00
57m
8,563.41
8,991.58
9,441.16
9,913.21
10,408.87
58m
8,777.49
9,216.37
9,677.18
10,161.04
10,669.10
59m
8,996.93
9,446.78
9,919.11
10,415.07
10,935.82
60m
9,221.85
9,682.94
10,167.09
10,675.45
11,209.22
61m
9,452.40
9,925.02
10,421.27
10,942.33
11,489.45
62m
9,688.71
10,173.14
10,681.80
11,215.89
1 1,776.69
63m
9,930.93
10,427.47
10,948.85
11,496.29
12,071.10
64m
10,179.20
10,688.16
11,222.57
11,783.70
12,372.88
65m
10,433.68
10,955.36
11,503.13
12,078.29
12,682.20
66m
10,694.52
11,229.25
11,790.71
12,380.24
12,999.26
67m
10,961.88
11,509.98
12,085.48
12,689.75
13,324.24
68m
11,235.93
11,797.73
12,387.61
13,006.99
13,657.34
69m
11,516.83
12,092.67
12,697.30
13,332.17
13,998.78
70m
11,804.75
12,394.99
13,014.74
13,665.47
14,348.75
71m
12,099.87
12,704.86
13,340.11
14,007.11
14,707.47
72m
12,402.37
13,022.48
13,673.61
14,357.29
15,075.15
73m
12,712.42
13,348.05
14,015.45
14,716.22
15,452.03
74m
13,030.24
13,681.75
14,365.83
15,084.13
15,838.33
75m
13,355.99
14,023.79
14,724.98
15,461.23
16,234.29
76m
13,689.89
14,374.39
15,093.10
15,847.76
16,640.15
77m
14,032.14
14,733.75
15,470.43
16,243.95
17,056.15
78m
14,382.94
15,102.09
15,857.19
16,650.05
17,482.56
79m
14,742.52
15,479.64
16,253.62
17,066.30
17,919.62
80m
15,111.08
15,866.63
16,659.96
17,492.96
18,367.61
60f
10,780.23
11,319.24
11,885.20
12,479.47
13,103.44
69f
12,944.38
13,591.60
14,271.18
14,984.74
15,733.98
70f
14,907.32
15,652.68
16,435.32
17,257.08
18,119.94
70p
14,907.32
15,652.68
16,435.32
17,257.08
18,119.94
RESOLUTION NO.
A RESOLUTION ADOPTING THE NATIONWIDE
RETIREMENT SOLUTIONS GOVERNMENTAL DEFERRED
COMPENSATION MATCHING PLAN AND TRUST (PLAN).
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council finds as follows:
A. The City of El Segundo is an "employer" for purposes of the Internal
Revenue Code;
B. The City adopted a Deferred Compensation Plan which is available to all
eligible employees pursuant to Internal Revenue Code ( "IRC ") § 457;
C. Certain tax benefits accrue to employees participating in said Deferred
Compensation Plan;
D. The City wishes to provide an additional incentive to its employees to
voluntarily set aside and invest portions of their current income to meet their
future financial requirements and supplement their existing retirement
programs(s);
E. Nationwide Retirement Solutions, Inc. (NRS) provided the City with a
specimen plan document (the NRS Governmental Deferred Compensation
Matching Plan and Trust); and
F. It is in the public interest for the City to attract and retain employees of the
highest caliber in order to provide and maintain high standards of service.
Section 2: The Nationwide Retirement Solutions Governmental Deferred
Compensation Matching Plan and Trust ( "Plan ") is adopted. The Plan will be maintained
for the exclusive benefit of eligible employees and their beneficiaries.
Section 3: The City Manager is authorized to execute all documents and make any
additional administrative decisions or determinations to implement the Plan. The City
Manager or Director of Finance or designee, are named trustees for the Plan.
Section 4: The City of El Segundo Deferred Compensation Matching Plan ( "Matching
Plan") is adopted. The City Manager or Director of Finance or designee is authorized to
execute all documents and make any additional administrative decisions or determinations
to implement the Matching Plan.
79
Section 5: The employer's contribution for the Plan and Matching Plan will match an
employee's annual contribution to the employee's 457 Plan, up to five percent (5.0 %) of
the annual total pay.
Section 6: Management/Confidential Employees, eligible under the City's Deferred
Compensation plan, are also eligible for the Plan and Matching Plan.
Section 7: The City Clerk is directed to certify and adopted of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
Section 8: This Resolution will become effective immediately upon adoption and
remain effective unless repealed or superseded.
PASSED AND ADOPTED this 15th day of September , 2009.
Kelly McDowell,
Mayor
so
- 2 -
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 15th day of September, 2009, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2009.
- 3 -
Cindy Mortesen, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of a three -year Memorandum of
Understanding (Labor Agreement) between the City of El Segundo and California Teamsters Public,
Professional and Medical Employees Union, Local 911, Supervisory and Professional Employees'
Bargaining Unit. (Fiscal Impact: $162,470 in first year of Agreement.)
RECOMMENDED COUNCIL ACTION:
1. Approve the Agreement.
2. Adopt the Resolution approving the Memorandum of Understanding.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Agreement
2. Resolution
3. Memorandum of Understanding - Exhibit "A"
FISCAL IMPACT: $162,470 in first year of Agreement.
Amount Budgeted: $162,470
Additional Appropriation:
Account Number(s):
ORIGINATED BY: Bob Hyland, Director of Human Resources
REVIEWED BY: Bill Crowe, Assistant City /pager
APPROVED BY: Jack Wayt, City Mangy
BACKGROUND AND DISCUSSION:
In June 2009, staff and representatives of the California Teamsters Public, Professional and Medical
Employees' Union, Local 911, Supervisory and Professional Employees Bargaining Unit began
meeting and conferring pursuant to Sections 3500 et. seq. of the California Government Code, for
the purposes of obtaining a labor agreement. Agreement was reached on July 10, 2009.
The Agreement contains the following major provisions:
1. Three -year term, commencing on October 1, 2009 and ending on September 30, 2012.
2. Salary increases for all represented job classifications effective the pay periods including
October 1, 2009, October 1, 2010 and October 1, 2011 with a floor of 2% and a ceiling of
5 %, based on the Average Consumer Price Index (CPI -U) in the Los Angeles- Riverside- 12
$�
Orange County geographic area, for a nine -month period from December to August of each
year of the Agreement.
3. An increase in the City's contribution for employee medical insurance from $950 per month
to $1,058 per month.
4. An agreement that future increases in medical insurance rates will be shared 50% by the
employee and 50% by the City.
An agreement that the maximum future City contribution for medical insurance, for both
active employees and retirees, shall be $1,800 per month.
6. Conversion of Longevity Pay (5 %), Educational Incentive Pay (5 %), Certification Pay (5 %),
and Bilingual Pay (2.5 %) from percentages above employee base salary to flat dollar
amounts.
7. An increase in the cap on the City's contribution for Optical, Dental and Life Insurance from
$152.81 to $161.65 per month.
An increase in annual and separation related Sick Leave Payoffs from 70% and 80%
respectively, to 100% of the eligible, accumulated amount.
9. Acceptance of the revised City of El Segundo Substance Abuse Policy and Drug -Free
Workplace Statement.
10. A Classification and Salary Study for all bargaining unit job classifications, conducted in the
third year of the contract by a consulting firm selected by the City.
83
-2-
AGREEMENT BETWEEN REPRESENTATIVES OF THE CITY OF EL SEGUNDO AND
CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES
UNION, LOCAL 911, SUPERVISORY AND PROFESSIONAL EMPLOYEES'
BARGAINING UNIT REGARDING A SUCCESSOR TO THE OCTOBER 1, 2006 —
SEPTEMBER 30, 2009 MEMORANDUM OF UNDERSTANDING BETWEEN THE
PARTIES
Representatives of the City of El Segundo and the Supervisory and Professional Employees'
Bargaining Unit have met and conferred in good faith regarding negotiation of a successor to the
October 1, 2006 — September 30, 2009 Memorandum of Understanding between the parties.
The Meet and Confer Process has resulted in agreement by the parties that the October 1, 2006 —
September 30, 2009 Memorandum of Understanding shall be succeeded by a Memorandum of
Understanding providing for the following changes in wages, hours, terms and conditions of
employment:
1.) Term — October 1, 2009 through September 30, 2012;
2.) In Year One of the Memorandum of Understanding, the City and the Bargaining
Unit agree to:
a. Effective the pay period including October 1, 2009, a salary increase for all
represented job classifications with a floor of 2% and a ceiling of 5 %, based
on the average Consumer Price Index (CPI -U) in the Los Angeles -
Riverside- Orange County geographic area, for the nine month period from
December, 2008 to August, 2009.
b. Effective January 1, 2009, and thereafter, the monthly City -paid Health
Insurance Premium Contribution for medical /mental health insurance will
be equal to the average dollar cost of the premium for an employee and two
(2) or more dependents for the HMO's available to employees under the
Public Employees' Medical and Hospital Care Program in the Los Angeles
Area, as that term is defined by Ca1PERS (Los Angles, San Bernardino and
Ventura County). PERS Choice PPO and PERS Select PPO will also be
included in the average dollar cost of the premium.
Any increase in medical costs based on this average, above the rate in effect
on January 1, 2009 ($1,058), will be shared 50% by the City and 50% by the
employee. The rate previously in effect was $950 per month.
An increase in the annual payoff of any accumulated sick leave hours above
the maximum carryover amount, from 70% to 100 %.
d. An increase in the payment for any accumulated sick leave upon service
retirement, disability retirement or death, from 80% to 100 %.
An increase in the cap on the City's contribution for employee Optical,
Dental and Life Insurance from $152.81 per month to $161.65 per month. 84
f. Conversion of Longevity Pay (5 %), Educational Incentive Pay (5 %),
Certification Pay (5 %) and Bilingual Pay (2.5 %) from special compensation
percentages above base salary to flat dollar amounts, for eligible Bargaining
Unit members. (Attachment A of this Agreement.)
g. Provision that the maximum future City contribution for medical insurance
for both active employees and retirees, shall be $1,800 per month.
h. Bargaining Unit acceptance of the revised City of El Segundo Substance
Abuse Policy and Drug -Free Workplace Statement.
i. Bargaining Unit acceptance of the revised City of El Segundo Jury Duty
Policy.
Revision of Medical Insurance contribution language to conform with
current Ca1PERS terminology.
k. Revision of language in Section 2 of Article XI, "Salary."
Reallocation of the job classifications of Residential Sound Insulation
Program Manager, Community Cable Program Manager and Principal
Engineer from the Bargaining Unit to the Mid - Management Group of
employees.
M. Addition of Martin Luther King, Jr. Day (third Monday in January) to the
listing of the Bargaining Unit's officially observed holidays.
n. The parties agree to work jointly to amend the Memorandum of
Understanding to contain all rules, regulations, policies and procedures
currently in effect that relate to wages, hours, benefits and working
conditions, and to present the Memorandum of Understanding along with
this Agreement for City Council approval.
In Year Two of the Memorandum of Understanding, the City and the Bargaining
Unit agree to:
a. Effective the pay period including October 1, 2010, a salary increase for all
represented job classifications with a floor of 2% and a ceiling of 5 %, based
on the average Consumer Price Index (CPI -U) in the Los Angeles -
Riverside- Orange County geographic area, for the nine month period from
December, 2009 through August, 2010.
4. In Year Three of the Memorandum of Understanding, the City and the Bargaining
Unit agree to:
a. Effective with the pay period including October 1, 2011, a salary increase
for all represented job classifications with a floor of 2% and a ceiling of 5 %,
based on the Average Consumer Price Index (CPI -U) in the Los Angeles -
Riverside- Orange County geographic area, for the nine month period from
December, 2010 through August, 2011.
-2-
85
b. The parties agree to Meet and Confer regarding the results of a
Classification and Salary Study for all represented job classifications,
conducted by a City - selected consulting firm. The study will commence in
January 2012, and any changes in job classification and salary range
placement will be implemented effective the start of the second pay period
in the month of September, 2012.
The parties are desirous of and in agreement that the City Council promptly be presented with an
opportunity to consider and adopt a Resolution authorizing inclusion of the above changes in
wages, hours and terms and conditions of employment, into a comprehensive Memorandum of
Understanding for the term October 1, 2009 through September 30, 2012.
IT IS AGREED:
City of El Segundo
AWWayt, y a nager
Deborah Cullen, Dire for ce
Bob Hyland, Director o man Resources
n to
Date: �
Supervisory and Professional
Employees' Bargaining Unit
Chester Mordasini, Business Representative
Daniel, Business Representative
Steward
Gil Busick, Water Supervisor
KG�ary Ga bi, Senior Administrative Analyst
- 3 -
Emma Gray, Police Records Supervisor
Stella Georg" , Senior Accountant
Date:
86
RESOLUTION NO.
A RESOLUTION APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO,
CALIFORNIA AND THE CALIFORNIA TEAMSTERS PUBLIC,
PROFESSIONAL AND MEDICAL EMPLOYEES' UNION, LOCAL
911, SUPERVISORY AND PROFESSIONAL EMPLOYEES'
BARGAINING UNIT.
The City Council of the City of El Segundo does resolve as follows:
Section 1: Discussions which have taken place in the Meet and Confer Process have
resulted in a mutually agreeable Memorandum of Understanding between the City of El
Segundo and this Bargaining Unit:
Section 2: Staff is authorized to implement all terms and conditions of the Memorandum
of Understanding between the City of El Segundo and this Bargaining Unit. A copy of the
Memorandum of Understanding is attached as Exhibit "A ".
Section 3: The City Clerk is directed to certify and adopted of this Resolution; record
this Resolution in the book of the City's original resolutions, and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
Section 4: This Resolution will become effective immediately upon adoption and
PASSED AND ADOPTED this 15th day of September , 2009.
Kelly McDowell,
Mayor
��
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 15th day of September, 2009, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2009.
Cindy Mortesen, City Clerk
of the City of El Segundo,
California
(SEAL)
,;
APPROVED AS TOE YORM:
Mark D. Hensley, City Attorney
By.
Kdrl H. Berger
Assistant City Attorney
2 88
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF EL SEGUNDO
AND
CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL
AND MEDICAL EMPLOYEES UNION, LOCAL 911
SUPERVISORY AND PROFESSIONAL EMPLOYEES' BARGAINING UNIT
80
TABLE OF CONTENTS
ARTICLE / SECTION NUMBER .................... ............................... ...........................PAGE
Article 1 - Recognition
Section 1 - Classified Positions Represented by the Union ............................ ............................... 6
Section 2 - City Recognition of Union .............................................................. ............................... 7
Section 3 - Term of this Memorandum of Understanding ( M. O. U) ................. ............................... 7
Article 2 — Non - Discrimination
Statement of Non - Discrimination ....................................................................... ..............................7
Article 3 — Health and Welfare
Section1 - Health Insurance ............................................................................... ..............................7
Section 2 - Alternative Medical Plans ................................................................ ............................... 7
Section3 - Dental Insurance ............................................................................. ............................... 7
Section 4 - Optical Insurance ............................................................................ ............................... 7
Section5 - Life Insurance ................................................................................... ...........:................... 8
Section6 - Insurance Cap .................................................................................. ...............................
Section 7 - Long Term Disability Insurance ( LTD) ............................................... ..............................8
Section 8 - Workers Compensation ..................................................................... ..............................8
Section 9 - Flexible Spending Account ................................................................ ..............................8
Section 10 - Bereavement Leave ......................................................................... ..............................8
Section 11 - California State Disability Insurance (SDI) Program ........................ ..............................8
Article 4 — Retirement
Section1 - PERS 2% at 55 .................................................................................. ..............................8
Section 2 - Retiree Medical Insurance Contribution .......................................... ............................... 9
Section 3 - Deferred Compensation Plan ............................................ ...............................
Section4 - Leave Payoff ...................................................................................... ..............................9
Section 5 - Cash Equivalency for Vacation, Sick Leave and Floating Holidays . ............................... 9
Section 6 - Public Agency Retirement System ( PARS) ....................................... ............................... 9
Article 5 — Sick Leave
Section1 - Accrued Sick Leave .......................................................................... .............................10
Section 2 - Annual Medical Examination ............................................................. .............................10
2
90
Section 3 - Sick Leave Usage for Family Care .................................................. .............................10
Section 4 - Catastrophic Illness Leave .............................................................. .............................10
Article 6 - Employee Assistance Program ( EAP) .................... ............:................11
Article 7 - Vacation
Section 1 - Original Accrual Schedule or Alternative Accrual Schedule .............. .............................11
Section 2 - Accrued Vacation Leave after six months ........................................ .............................11
Section 3 - Maximum Accumulation of Vacation ................................................ .............................11
Section 4 - Cash in Lieu of Vacation Time ........................................................... .............................12
Article 8 — Holidays
Section1 - Listing of Holidays .............................................................................
.............................12
Section 2 Holidays
- and Last Day Off ................................................................. .............................12
Section 3 - Holidays and First Day Off .................................................................
.............................12
Section4 - Floating Holiday ............................................................................... ...............................
12
Article 9 — Professional Development
EducationalReimbursement .............................................................................. .............................12
Article 10 - Computer Loan Program ............................................... .............................13
Article 11 - Salary
Section1 -Salary Adjustments ........................................................................... .............................13
Section 2 - Accelerated Salary Step Advancement ............................................. .............................13
Section3 - Direct Deposit .................................................................................... .............................13
Section 4 - Use of Personal Vehicle on Official City Business ............................ .............................14
Section 5 - Educational Incentive Pay .......................... ...............................
Section6 - Bilingual Pay ............. ............................... ........................... .......14
...... ...............................
Section7 - Longevity Pay ..................................................................................... .............................15
Section8 - Certification Pay ................................................................................. .............................15
Article 12 — Uniforms
List of Job Classifications having uniforms /footwear provided .......................... .............................15
3 94
Article 13 - Overtime
Section 1 - Fair Labor Standards Act — Overtime Compensation ........................ .............................16
Section 2 - Definition of Hours Worked for Overtime — Computation purposes .. .............................16
Section 3 - Overtime Authorization .................................................................. ............................... 16
Section 4 - Maximum Accumulation of Compensatory Time .......................... ............................... 16
Section5 - Work Time Credit ............................................................................. .............................16
Article 14 — Grievance Procedure
Section1 - Definition of Terms ........................................................................... .............................17
Section2 - Time Limits ...................................................................................... .............................17
Section3 - Procedure ........................................................................................ .............................17
Section 4 - Matters Excluded from the Grievance Procedure ........................... .............................18
Section5 - Conferences .................................................................................... .............................18
Section 6 - Employee appeals from Disciplinary Actions ................................... .............................18
Article 15 — Layoff
Section 1 - Grounds for Layoff ..........................
Section 2 - Notice to Employees .......................
Section 3 - At-Will Employees ..........................
Section 4 - Procedures for Layoff .....................
Section 5 - Breaking Ties .. ...............................
Section 6 - Reduction to a Vacant Position.......
Section 7 - Displacement Rights ......................
Section 8 - Salary Placement ...........................
Section 9 - Reemployment List .........................
Section 10 - Rights upon Reemployment.........
Article 16 — Miscellaneous
.............................................. .............................19
.............................................. .............................19
.............................................. .............................19
............................................. .............................19
.............................................. .............................19
............................................ ............................... 20
........................................... ............................... 20
........................................... ............................... 20
........................................... ............................... 20
............................................... .............................20
Section1 - Credit Union ......................................................................................... .............................20
Section 2 - Temporary Assignment to Higher Classification ................................ .............................20
Section3 - Rest Periods ...................................................................................... .............................21
Section 4 - Request for Reclassification Review ................................................. .............................21
Section5 - Seniority ......................................................................................... ............................... 22
Section6 - Standby Duty ..................................................................................... .............................22
Section7 - Jury Duty ........................................................................................... .............................23
Section 8 — Classification Study ........................................................ .............................23
4 9n
Article 17 — Drug -Free Workplace Statement, Substance Abuse Policy,
andSmoking and Break Policy ........................................................ .............................24
Article 18 — Personnel File
Section1 - Personnel File ................................................................... ............................... ...24
............
Section 2 - Derogatory Material .......................................................................... .............................24
Section3 - Positive Material ............................................................................... .............................24
Article 19 — Agency Shop Agreement ............................... ........ 24
.......... ...............
Article 20 — Zipper Clause .......... ............................... ... 26
.....................
Article 21 — Catastrophic Leave Bank ......... ...............................
SignaturePage ................................ ...............................
Appendix A - Bargaining Unit Classifications
Appendix B - Smoking Policy
Appendix C - Drug Free Workplace Statement and Substance Abuse Policy, Revised
July 1, 2008
Appendix D - Department of Transportation Drug Testing Guidelines
Appendix E - Catastrophic Leave Bank Policy
Appendix F — Occupational Injury and Illness Policy
5
93
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF EL SEGUNDO
AND
CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL
AND MEDICAL EMPLOYEES UNION, LOCAL 911
SUPERVISORY AND PROFESSIONAL EMPLOYEES' BARGAINING UNIT
ARTICLE I - RECOGNITION
SECTION 1. Pursuant to the provisions of the City of El Segundo Resolution No. 3208,
establishing procedures governing employer - employee organization relations, the City of El
Segundo (hereinafter referred to as the 'City' and 'Employer' (interchangeably) has recognized the
California Teamsters Public, Professional and Medical Employees Union, 911, an affiliate of the
International Brotherhood of Teamsters (hereinafter referred to as the 'Union') as the exclusive
representative of employees within the bargaining unit consisting of the following classified
positions:
Administrative Analyst
Application Specialist
Assistant Fire Marshal
Associate Engineer
Construction Coordinator (At -Will Position)
Crime Prevention Analyst II
Crime Prevention Analyst I
Emergency Management Coordinator
Environmental Safety Manager
Equipment Maintenance Supervisor
Facilities Maintenance Supervisor
Fire Marshal
GIS Analyst
Librarian I
Network Technician
Park Maintenance Supervisor
Plan Check Engineer
Police Records Supervisor
Principal Environmental Specialist
Principal Planner
Program Coordinator
Project Specialist
Property Owner Coordinator (At -Will Position)
Purchasing Agent
Recreation Supervisor
Senior Accountant
Senior Administrative Analyst
Senior Building Inspector
Senior Plan Check Engineer
Street Maintenance Supervisor
Technical Services Analyst
Wastewater Supervisor
a
y4
Water Supervisor
Wellness Coordinator
SECTION 2. The City recognizes the Union as the representative of the employees in the
classifications and assignments set forth in Section 1, above, for the purpose of meeting the joint
obligations of the City and Union as set forth within the Meyers - Milias -Brown Act, Government Code
3500 et seg.
SECTION 3. The term of this Memorandum of Understanding (MOU) shall commence
on October 1, 2009 and end on September 30, 2012.
ARTICLE II - NON - DISCRIMINATION
Neither the City nor the Union shall discriminate against any employee because of race, color,
age, creed, national origin, sex, handicap, medical condition, marital status, or union activities in
any matter.
ARTICLE III - HEALTH AND WELFARE
SECTION 1. Health Insurance - Employees participate as members of the PERS
administered Public Employees' Medical and Hospital Care Program. Employees have a choice of
HMO and Indemnity medical coverage plans.
City Medical Contribution: Effective January 1, 2009, and thereafter, the
monthly City -paid Health Insurance Premium Contribution for medical /mental health insurance will
be equal to the average dollar cost of the premium for an employee and two (2) or more dependents
for the HMO's available to employees under the Public Employee's Medical and Hospital Care
Program in the Los Angeles Area, as that term is defined by CalPERS (Los Angeles, San
Bernardino, and Ventura County), PERS Choice PPO and PERS Select PPO will also be included
in the average dollar cost of the premium.
Any increase in medical costs based on this average, above the rate in effect
on January 1, 2009 ($1058), will be shared 50% by the City and 50% by the employee.
Effective October 1, 2009, the maximum future City contribution for
Medical /Mental Health Insurance, for both active employees and retirees, shall be $1800 per month.
SECTION 2. Alternative Medical Plans - During the term of this agreement, the City may
reopen the contract in order to consider alternatives to the PERS medical plan. The City agrees that
it will only propose plans that provide for a cost - effective, comprehensive medical package for
employees and their families (i.e., provides comparable benefits to current plan, including
portability). There will be no change in insurance plans prior to January 2006 without agreement of
the parties.
SECTION 3. Dental Insurance - The City provides fully paid dental insurance for the
employee and all eligible dependents.
SECTION 4. Optical Insurance - The City provides fully paid optical insurance for the
employee and all eligible dependents.
7
SECTION 5. Life Insurance - Employees are provided a fully paid $50,000 term life
insurance policy. Additional coverage for self ($100,000 maximum) and for family members may be
purchased at group rates by the individual employee.
SECTION 6. Insurance Cap —The City's aggregate contribution for current dental, optical
and life insurance shall be capped at $161.65 per month. The City shall provide optical benefits for
each employee and the employee's dependents through the Joint Council of Teamsters 42 Welfare
Trust Fund Plan. Within the monthly contribution cap currently established for dental, optical and life
insurance coverage, the City's monthly contributions toward dental and life insurance coverage for
an employee shall be made after the City's full monthly vision benefit contribution for an employee
and his /her dependents has been made.
SECTION 7. Lonq Term Disability Insurance (LTD) - The City provides employees with a
fully paid long term disability insurance policy which allows continuance of 66 -2/3 % of the first
$7,500 of the employee's monthly salary. The policy applies to non -job related occurrences and
benefits are payable following a 60 day waiting period. The maximum benefit period varies on the
basis of the employee's age at the time disability begins.
SECTION 8. Workers Compensation - The City provides employees who receive job
related injuries that are compensable under California Worker's Compensation Laws 75 % of their
regular monthly salary for a period of up to one year.
SECTION 9. Flexible Spending Account - Pursuant to applicable federal laws, the City
allows for payment of employee paid insurance premiums, non - reimbursed medical expenses
and /or dependent care expenses with pre -tax dollars. Participation in the program is voluntary.
SECTION 10. Bereavement Leave - The present practice of granting three (3) working days
of bereavement leave per incident shall be increased to forty (40) hours per incident in those
circumstances where travel to a funeral or other memorial proceeding is 500 or more miles one way
as measured from the El Segundo City Hall. Additionally, the definition of the immediate family
whose funeral or memorial proceeding qualifies for use of bereavement leave, shall include the
children, parents, siblings, grandparents of the employee, the employee's spouse or significant
other.
SECTION 11. California State Disability Insurance (SDI) Program — The City has taken all
the necessary administrative steps to provide Union employees with State Disability Insurance
Program coverage through the California Employment Development Department. All actual costs
associated with participation in the State Disability Program will be the responsibility of Union
employees.
ARTICLE IV -.RETIREMENT
SECTION 1. Effective November 8, 2000, employees participate in the Public Employees
Retirement System (PERS) 2% at 55 Miscellaneous Plan. The Plan's retirement benefits are
integrated with Social Security. The City pays both the employers and the employees required
contribution to PERS. Social Security contributions are equally shared by the City and the
employee. The Environmental Safety Manager shall for the term of the agreement participate as a
local Safety member pursuant to Government Code 20019 under the PERS System.
Effective January 1, 1992, the City's contract with PERS was amended to include the single highest
year retirement calculation option. The present City contract with PERS also calls for incremental
yearly increases in the City contribution towards retirees' medical coverage (currently $375 per
month) so that by 1995 the contribution for current employees and retirees will be equal. 9n
8
SECTION 2. Retiree Medical Insurance Contribution - A member of the Union will be
eligible to receive the City - provided retiree medical insurance contribution, which is equal to that
provided to an active Union member, after a minimum of 5 full -time years of service with the City of
El Segundo.
SECTION 3. Deferred Compensation Plan - Employees are eligible to participate in the
International City Management Association Retirement Corporation (ICMA -RC) and the Nationwide
Retirement Solutions (NRS) Deferred Compensation Plans. Participation is voluntary and there is
no City contribution to the plan.
SECTION 4. Leave Payoff - Employees separating from the City service are paid the
accumulated total of their unused vacation leave and personal floating holiday leave.
SECTION 5. Government Code 20022(a)(1) provides that compensation for purposes of
computing PERS retirement benefits includes remuneration paid in cash because of holidays, sick
leave and vacation, as well as other remuneration furnished in payment for services. This MOU
section memorializes that members of this unit have been contractually eligible to receive City paid
cash equivalencies for vacation, sick leave and floating holidays accrued during the employee's final
year of employment. Said members have also been eligible to receive a cash distribution equal to
the monthly differential between $500.00 and the monthly amount designated by each member for
funding health insurance and similar programs (herein referred to as an insurance differential.)
Pursuant to City Council action in December 1991, the former management/confidential unit was
modified, with members of this Supervisory Unit being removed from the then existing
management/confidential unit. The classifications now contained within this Supervisory Unit being
removed from the then existing management/confidential unit. The classifications now contained
within this Supervisory Unit were included within the prior management/confidential unit and City
contractual agreements prior to December 1, 1992 to provide the management/confidential unit
members with payment for vacation, sick leave and floating holidays accrued during the final year of
employment, as well as the above insurance differential, fully insured to the benefit of those
classifications now within the Supervisory Unit.
On June 2, 1992, the City Council adopted the first Memorandum of Understanding between the
City and the Supervisory Unit, with Article VII of said MOU providing in pertinent part that all wages,
hours and terms and conditions of employment in full force and effect prior to the adoption of the
MOU, are to remain in full force and effect and are to be set forth within a later document entitled a
Comprehensive Memorandum of Understanding. As members of the prior management/confidential
unit, those classifications within the Supervisory Unit were therefore subject to earlier Council
determination providing the described paid remuneration for vacation, sick leave and floating
holidays accrued during the final year of employment, as well as the above insurance differential,
and the June 2, 1992 Memorandum of Understanding contractually signifies that said benefits are to
remain in full force and effect unless and until altered pursuant to the meet and confer process.
This "Comprehensive Memorandum of Understanding" thereby codifies pre- December 1992
contractual provision of the stated compensation benefits to unit members.
SECTION 6. Public Agency Retirement System (PARS) - Effective October 1, 2008, the
City will contract with the Public Agency Retirement System (PARS) to provide an additional
retirement benefit for eligible union employees. Eligible employees are those who are 1) 55 years of
age or older, 2) have completed 15 years of continuous service with the City of El Segundo and 3)
service or disability retire from the City of EI Segundo. Eligible employees are entitled to receive the
PARS .5 @ 55 retirement enhancement formula as a supplement to the City's 2% @ 55 Public
Employees' Retirement System formula.
Effective October 1, 2008 Union employees will contribute 1 % of their total pay via payroll deduction, 97
0
as their share of the cost of the PARS retirement benefit.
ARTICLE V - SICK LEAVE
SECTION 1. Employees accrue sick leave at a rate of eight (8) hours per month. The
maximum carryover of sick leave from November 30 to December 1 of each year is six hundred
(600) hours.
City provides a one hundred percent (100 %) payoff each December 1 of any accumulated sick leave
hours above the maximum carryover.
Employees who, on July 1, 1998, had an accumulated sick leave balance higher than six hundred
(600) hours will have a maximum carryover equal to their accumulated sick leave balance on that
date. No such maximum carryover can be greater than one thousand fifty -six (1056) hours. Should
an employee's personal sick leave accrual limit drop below six hundred (600) hours, their future
maximum carryover shall not be allowed to exceed six hundred (600) hours.
Employees, with at least five (5) full years of service with the City, receive payment for one hundred
percent (100 %) of their accumulated sick leave upon service retirement, disability retirement, or
death.
SECTION 2. Annual Medical Examination - Employees are eligible for a fully paid
comprehensive medical examination each year.
The City currently utilizes Westchester Medical Group /Center for Heart and Health for the
examinations.
The results of the examination include extensive written documentation and feedback, fitness
consultation, recommended further testing and /or adjustments to current lifestyle practices and
ongoing monitoring.
Up to two (2) days of sick leave may be used each year for physical examinations.
SECTION 3. Sick Leave Usage for Family Care - Affected employees are eligible to utilize
a maximum of six (6) available eight (8) hour days of sick leave per calendar year in order that care
may be provided to immediate family members suffering from illness or injury. The term "immediate
family member" shall exclusively include the children, parents, siblings, the grandparents of the
employee, the employee's spouse or significant other. "Immediate family member" shall also include
mother -in -law and father -in -law. The City shall require each affected employee utilizing sick leave
for said purpose to provide in writing a sworn statement evidencing the facts justifying the use of
sick leave in this regard.
SECTION 4. Catastrophic Illness Leave - An employee may transfer sick leave, vacation or
compensatory leave to a sick leave bank to be donated to an employee who is experiencing
catastrophic illness and has exhausted all personal sick leave. Such a transfer can be made on July
1 of each year or during additional designated times on forms provided by the City of El Segundo.
The City has the right to verify all catastrophic illnesses before donation from the sick leave bank.
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ARTICLE VI - EMPLOYEE ASSISTANCE PROGRAM (EAP)
Provides confidential assistance, referrals, and counseling to the employee and members of the
immediate family. The program is designed to provide professional assistance and support to help
employees and their families resolve problems that affect their personal lives or job performance.
ARTICLE VII - VACATION
SECTION 1. Employees shall receive either:
"ORIGINAL ACCRUAL SCHEDULE"
Years of Service Days
Upon completion of:
1 -7 years 12 days
8 -14 years 17 days
15 or more 22 days
or
"ALTERNATIVE ACCRUAL SCHEDULE"
From commencement of the 1 st year of service through and including completion of
the 5th year of service - Twelve (12) vacation days accrual per year, with a day being
the equivalent of eight (8) hours;
From commencement of the 6th year of service through and including completion of
the 10th year of service - Fifteen (15) vacation days accrual per year, with a day being
the equivalent of eight (8) hours;
From commencement of the 11 th year of service through and including completion of
the 15th year of service - Eighteen (18) vacation days accrual per year, with a day
being the equivalent of eight (8) hours;
From commencement of the 16th year of service and for all years of service thereafter - Twenty -two
(22) vacation days accrual per year, with a day being the equivalent of eight (8) hours.
An employee desiring to participate in the alternative accrual schedule shall so advise payroll in
writing of their election, no later than September 6, 1994. Failure to advise of an election to accrue
vacation pursuant to the alternative schedule shall result in the employee continuing to accrue
vacation on the original schedule. An election to accrue pursuant to the alternative schedule or
maintenance of accrual pursuant to the original schedule, shall be irrevocable.
SECTION 2. Employees may use their accrued vacation leave after six (6) months of
employment.
SECTION 3. Maximum accumulation of vacation leave allowed is the equivalent of two (2)
years service accrual.
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SECTION 4. Employees who have completed one year of service may receive cash
payment in lieu of accrued vacation leave up to a maximum of 100% the annual accrual to which
they are entitled by length of service. Employees may exercise this option twice per calendar year.
ARTICLE VIII - HOLIDAYS
SECTION 1. Employees shall receive the following holidays:
January 1 st
The third Monday in January (Martin Luther King Jr. Day)
The third Monday in February
The last Monday in May
July 4th
The first Monday in September
November 11 th
Thanksgiving Day and the Friday thereafter
December 24th
December 25th
December 31st
(8 hours of paid leave plus any additional floating holiday hours as may be determined by the
City Manager)
SECTION 2. In the event any of the above holidays fall on the last day an employee is off
on his /her regular days off, the following day shall be observed as a holiday.
SECTION 3. In the event any of the above holidays fall on the first day of an employee's
regular days off, the previous day shall be considered as a holiday.
SECTION 4. The floating holiday leave may be used six (6) months after the employee's
initial appointment date.
ARTICLE IX - PROFESSIONAL DEVELOPMENT
Employees are reimbursed 100% of the cost of tuition and books to a maximum of, $1,250 per
calendar year for satisfactory completion of work related college courses. Requires prior written
approval of department head and City Manager and requires a C average or better grade.
With the approval of the department head and /or City Manager, the City also pays the cost of an
employee's professional membership fees and conference, meeting and workshop attendance.
Employees who participate in the program must sign the following agreement:
Educational Reimbursement - "I certify that I successfully completed the course(s),
receiving at least a grade of'C' or better." (Attach copy of grade verification) Further, I agree
to refund the City or have deducted from my final paycheck any educational reimbursement
funds received under this program if I should leave the City's employ, voluntarily or through
termination, with cause, within one year after completion of the course work for which I am to
receive reimbursement, in accordance with the following schedule.
Below is the reimbursement schedule for the full months worked between course completion
and resignation dates and the percentage of the total reimbursement to be refunded to the
City.
1 100% 7 50%
2 100% 8 40%
3 90% 9 30% 100
12
4 80%
10
20%
5 70%
11
10%
6 60%
12
0%
Probationary employees are not eligible to participate in this program.
ARTICLE X - COMPUTER LOAN PROGRAM
Employees are eligible to receive an interest -free loan not to exceed $4,000 for the purpose of
purchasing personal computer hardware, software, ergonomically correct furniture and related
equipment. Loans shall be repaid through payroll deductions over a three (3) year period. The City
shall retain title, as security, to any equipment purchased through the program until the loan is fully
paid off. After the fact financing shall be permitted upon the loan applicant receiving prior written
approval from the Director of Finance. Outstanding loan balances must be paid off at the time an
employee separates from the City. The Human Resources Department shall update Program
guidelines periodically as necessitated by changes in technology or organizational requirements.
ARTICLE XI - SALARY
SECTION 1. Salary Adjustments
(a). Effective the pay period including October 1, 2009, the base salary within each step
of the salary ranges shall be increased by a Cost -of- Living Adjustment (COLA), based on a
floor of 2% and a ceiling of 5 %. The COLA will be based on the average Consumer Price
Index (CPI -U) in the Los Angeles- Riverside - Orange County geographic area for the nine
month period from December, 2008 to August, 2009.
(b) Effective the pay period including October 1, 2010, the base salary within each step
of the salary ranges shall be increased by a Cost -of- Living Adjustment (COLA), based on a
floor of 2% and a ceiling of 5 %. The COLA will be based on the average Consumer Price
Index (CPI -U) in the Los Angeles- Riverside - Orange County geographic area for the nine
month period from December, 2009 to August, 2010.
(c) Effective the pay period including October 1, 2011, the base salary within each step
of the salary ranges shall be increased by a Cost -of- Living Adjustment (COLA), based on a
floor of 2% and a ceiling of 5 %. The COLA will be based on the average Consumer Price
Index (CPI -U) in the Los Angeles- Riverside - Orange County geographic area for the nine
month period from December, 2010 to August, 2011.
(d) The City and the Union agree that should the City Employees Association or the
Police Support Services Employees Association Bargaining units in future contract
negotiations be provided an enhanced PERS Retirement formula, e.g., 2.5% @ 55, 2.7% @
55 or 3.0% @ 60, the Supervisory and Professional Employees Association would receive a
salary increase in that year which is reduced by 1 % and would represent the cost of increasing
the City's employee contribution rate from 7% to 8 %.
SECTION 2. Accelerated Salary Step Advancement - Employees who have yet to reach
the top step of their salary range are eligible to receive an accelerated salary step advancement of
up to 5% in a 12 month period upon recommendation and approval by the department head and City
Manager. An accelerated salary advancement is intended to recognize an employee's job
performance which consistently and uniquely exceeds normal expectations.
SECTION 3. Direct Deposit — The City shall electronically deposit employees' paychecks
directly into a savings or checking account designated by the employee. Employees shall b�
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responsible for providing the Finance Department with the correct transit routing number of their
banking institution and the correct number of the account into which their paycheck will be
deposited. Exceptions to this policy shall be granted upon an employee's written request to the
Finance Director.
SECTION 4. Use of Personal Vehicle on Official City Business— Employees authorized to
use a personal vehicle while on official City business will receive mileage reimbursement at the rate
approved by the Internal Revenue Service. Use of a personal vehicle will not be authorized if a City
motor pool vehicle is available to the employee. Under appropriate circumstances, Department
Heads may approve exceptions to the requirement to utilize available motor pool vehicles.
SECTION 5. Educational Incentive Pay — Eligible employees shall be entitled to receive
educational incentive pay as shown below. Eligibility for educational incentive pay is limited to those
employees who (a) are working in a job classification that does not require a bachelor's degree or
higher degree to qualify for the classification, and (b) were awarded such degree from an accredited
college or university in one of the majors of public administration, business administration,
engineering, or other job - related major, which had been approved by the department head, in
writing.
Educational Incentive Pay
Job Classifications Occupying Salary Grades 30S — 39S: $318.04 /month
Job Classifications Occupying Salary Grades 40S — 49S: $407.11 /month
Job Classifications Occupying Salary Grades 50S — 53S: $449.38 /month
If during the term of this Memorandum of Understanding a job classification is assigned a salary
grade higher than 53S, the flat dollar monthly amount of educational incentive pay for the employee
shall be equivalent to five percent (5 %) of the base salary E Step of the salary grade.
SECTION 6. Bilingual Pay — An employee who demonstrates conversational and written
fluency in a language approved by their Department Head and who is assigned duties in which such
language skills are regularly used, shall be entitled to bilingual pay as shown below.
The City will be responsible for utilizing a standardized, industry accepted test (such as Berlitz, Inc.)
to determine an employee's qualifications for bilingual pay.
Bilingual Pay
Job Classifications Occupying Salary Grades 30S — 39S: $159.02 /month
Job Classifications Occupying Salary Grades 40S — 49S: $203.56 /month
Job Classifications Occupying Salary Grades 50S — 53S: $224.69 /month
If during the term of this Memorandum of Understanding a job classification is assigned a salary
grade higher than 53S, the flat dollar monthly amount of bilingual pay for the employee shall be
equivalent to two and one -half percent (2.5 %) of the base salary E Step of the salary grade.
14 L
SECTION 7. Longevity Pa v — An employee who has completed twenty (20) years of
continuous service with the City of El Segundo shall be entitled to longevity pay as shown below.
Longevity Pay
Job Classifications Occupying Salary Grades 30S — 39S: $318.04 /month
Job Classifications Occupying Salary Grades 40S — 49S: $407.11 /month
Job Classifications Occupying Salary Grades 50S — 53S: $449.38 /month
If during the term of this Memorandum of Understanding a job classification is assigned a salary
grade higher than 53S, the flat dollar monthly amount of longevity pay for the employee shall be
equivalent to five percent (5 %) of the base salary E Step of the salary grade.
SECTION 8. Certification Pay— Employees occupying the job classifications of Wastewater
Supervisor and Water Supervisor shall be entitled to certification pay as shown below for obtaining
and maintaining a certification above the level required on the City Council approved class
specification. Eligible certifications will be determined by the employee's Department Head.
Certification Pay
Job Classifications Occupying Salary Grades 30S — 39S: $318.04 /month
Job Classifications Occupying Salary Grades 40S — 49S: $407.11 /month
Job Classifications Occupying Salary Grades 50S — 53S: $449.38 /month
If during the term of this Memorandum of Understanding a job classification is assigned a salary
grade higher than 53S, the flat dollar monthly amount of certification pay for the employee shall be
equivalent to five percent (5 %) of the base salary E Step of the salary grade
ARTICLE XII — UNIFORMS
Employees occupying the following job classifications shall have uniforms and footwear provided
and replaced by the City:
Assistant Fire Marshal
Crime Prevention Analyst 1 /II
Emergency Management Coordinator
Environmental Safety Manager
Equipment Maintenance Supervisor
Facilities Maintenance Supervisor
Fire Marshal
Park Maintenance Supervisor
Police Records Supervisor
Principal Environmental Specialist
Senior Building Inspector
Street Maintenance Supervisor
Wastewater Supervisor
Water Supervisor
Department Heads will determine appropriate uniform and footwear for employees occupying
Departmental job classifications. Style and cost will be determined solely by the City, with the
Association provided the opportunity for information input. The determination of the City shall not be
subject to administrative or judicial appeal. Uniform cleaning services shall be provided by the City.
15 100
In addition, a Union member occupying the job classifications of Assistant Fire Marshal,
Environmental Safety Manager, Principal Environmental Specialist, Fire Marshal, Crime Prevention
Analyst 1 /II, Emergency Management Coordinator, Police Records Supervisor and Senior Building
Inspector shall receive a uniform cleaning allowance of $400 per year.
ARTICLE XIII - OVERTIME
SECTION 1. Fair Labor Standards Act — Overtime Compensation
(a). Pursuant to the Fair Labor Standards Act, employees occupying the classifications
and assignments described in Article I, Section I, are entitled to overtime pay at the rate of
one and one -half (1.5) times their regular rate of pay for all hours worked in excess of forty
(40) hours in a seven (7) day workweek, commencing at noon on Friday and ending at noon
on Friday.
SECTION 2. Definition of hours worked for overtime - Computation purposes
The following shall not be considered as time worked for purposes of computing entitlement to
overtime compensation:
1. Meal breaks;
2. Utilization of paid or non -paid leaves of absence (including but not limited to vacation
leave, sick leave, holiday leave, leave without pay, compensatory time off;
3. All travel time to and from the work site when responding to a regularly scheduled
shift;
4. All time in off -duty voluntary training assignments (homework, study time, meal time,
sleep, etc.).
5. All off -duty travel;
6. All time for personal preparation and clean up;
7. Any other time not deemed hours worked by the FLSA.
SECTION 3. Overtime Authorization
No employee shall be eligible for receipt of overtime compensation unless the working of overtime
hours has been specifically authorized in advance by the employee's supervisor.
SECTION 4. Affected employees shall be entitled to accumulate a maximum of eighty (80)
hours of compensatory time off. Utilization of compensatory time off shall be subject to approval of
the affected employee's department head.
SECTION 5. Affected employees ordered by a supervisor to return to a designated
worksite other than during the employee's regularly scheduled hours of work and at a time not
contiguous with said regularly scheduled hours of work, shall be provided a minimum of four (4)
hours work time credit. Said minimum of four (4) hours shall then be included within the work period
described in Section 1 for computation of overtime purposes.
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ARTICLE XIV - GRIEVANCE PROCEDURE
SECTION I. DEFINITION OF TERMS
A. Grievance - A grievance is a violation, misinterpretation or misapplication of a
specific written departmental or agency rule or regulation or a specific provision of a
memorandum of understanding. A grievance is distinct from an appeal in that it is a
violation, misinterpretation or misapplication of a specific written departmental or
agency rule and /or policy or a specific provision of a memorandum of understanding.
B. Grievant - A grievant is an employee or group of employees adversely affected by
an act or omission of the agency.
C. Day - A day is a calendar day.
D. Immediate Supervisor - The first level supervisor of the grievant.
SECTION 2. TIME LIMITS
A. Compliance and Flexibility - With the written consent of both parties, the time
limitation for any step may be extended or shortened.
B. Calculation of Time Limits - Time limits for appeal provided in each level shall begin
the day following receipt of a written decision or appeal by the parties.
C. Failure to Meet Timeliness - Failure at any level of this procedure to communicate
the decision on a grievance by the City within the specified time limits shall permit
lodging an appeal at the next level of the procedure within the time allotted had the
decision been given. If the grievance is not processed by the grievant or grievants in
accordance with the time limits, the decision last made by the City shall be deemed
final.
SECTION 3. PROCEDURE
Grievances will be processed following the procedures set forth below.
A. Level I - Within ten days of the date the employee reasonably knew or should have
known of the incident giving rise to the grievance, the employee should make an
effort to resolve the grievance informally with the employee's immediate supervisor.
The supervisor shall hold discussions and attempt to resolve the grievance within
five (5) days.
B. Level II - In the event such efforts do not produce a mutually satisfactory resolution,
the grievant shall have ten (10) calendar days to file a formal written grievance after
the employee's immediate supervisor is unable to resolve the grievance through the
discussion process. Under no circumstances may a grievance be filed more than
twenty -five (25) days from the date the employee knew or should have known of the
incident giving rise to the grievance.
1. Procedure for Filing a Grievance -
In filing a grievance, the employee should set forth the following information:
a. The specific section of the departmental or agency rules or
regulations allegedly violated, misinterpreted or misapplied. 105
Iii VA
b. The specific act or omission which gave rise to the alleged violation,
misinterpretation or misapplication.
C. The date or dates on which the violation, misinterpretation or
misapplication occurred.
d. What documents, witnesses or other evidence supports the
grievant's position.
e. The remedy requested.
C. Level III - If the grievance is not resolved by the immediate supervisor the grievant
may present the grievance in writing to the department head within five (5) days.
The department head will respond in writing within ten (10) days.
D. Level IV - If the grievance is not resolved by the department head, the grievant may
present the grievance in writing to the City Manager within five (5) working days. The
City Manager or designee will conduct an informal hearing and render a decision.
Each party shall have a right to present witnesses and evidence at the hearing. The
conclusions and findings of this hearing shall be final.
SECTION 4. MATTERS EXCLUDED FROM THE GRIEVANCE PROCEDURE
A. The grievance procedure is not intended to be used for the purpose of resolving
complaints, requests or changes in wages, hours or working conditions.
B. The procedure is not intended to be used to challenge the content of employee
evaluations or performance reviews.
C. The procedure is not intended to be used to challenge the merits of a
reclassification, lay -off, transfer, denial or reinstatement, of denial of a step or
merit increase.
D. The procedure is not intended to be used in cases of reduction in pay, demotion,
suspensions or a termination, but is subject to the formal appeal process as
outlined in Ordinance 586.
SECTION 5. CONFERENCES
Grievants and City representatives, upon request, shall have the right to a
conference at any level of the grievance procedure.
SECTION 6. EMPLOYEE APPEALS FROM DISCIPLINARY ACTIONS
A. Any permanent employee in the Classified Service who has been suspended, for a
period of six (6) days or more, demoted, dismissed, or reduced in pay shall have a
period of ten (10) days following written notification in which to file an appeal or
answer the charges.
B. The employee shall forthwith be given in said written notification a statement of the
extent and nature of any disciplinary action and a full explanation of the reasons for
the action including specific information as to time and place of incidents.
18 106
C. Each disciplinary action shall automatically be given administrative review by the City
Manager, immediately after the written notification, and the City Manager may
countermand the disciplinary action or modify the discipline imposed prior to any
hearing as hereinafter provided.
D. Appeals and requests for hearings shall be filed with the City Manager, and then
immediately referred to the Los Angeles County Civil Service Commission or City
Council, as the case may be.
E. The Commission shall have the right to refuse to hold a hearing in any case in which
the appellant fails to present sufficient grounds to warrant a hearing.
F. Procedures for all hearings to be conducted by the Count shall be in accordance with
the Rules of the Los Angeles County Civil Service Commission.
ARTICLE XV - LAYOFF
SECTION 1. Grounds for Layoff - Whenever, in the judgment of the City Council, it becomes
necessary to reduce the workforce because of a lack of funds, lack of work or reorganization, an
employee may be laid off, reduced in classification or displaced by another employee. Such layoff,
reduction or displacement shall result from action of the City Manager or his designee. Such action
shall not entitle the laid off, reduced or displaced employee to a right of appeal. The City Manager
shall recommend to the City Council each classification to be effected by any such change.
SECTION 2. Notice to Employees - An employee filling a full time position shall be given fourteen
(14) calendar days prior notice of lay off. Employees transferred, reduced or displaced shall be
given five (5) calendar days notice. The City Council may approve a reduction in the notice
requirements, if so recommended by the City Manager.
SECTION 3. At -Will Employees - The City Manager retains the right to layoff or alter the work
assignment of the following employees at any time without notice or right of appeal: emergency
employees, temporary or seasonal employees, part -time employees, original probationary
employees, promotional probationary employees and employees designated as at -will. The
promotional probationary employee shall revert to his /her previously held classification and position
without loss of seniority.
SECTION 4. Procedures for Layoff - A permanent employee in a classification effected by a
reduction in force shall be laid off based on seniority in City service; that is the employee with the
least City service shall be laid off first, followed by the employee with the second least City service,
etc. Seniority shall be determined by hire date.
SECTION 5. Breaking Ties - Provided that seniority, hiring date is equal retention points for job
performance shall be credited on the basis of the average of the overall evaluation ratings for the
last three (3) years in a classification, provided the last rating had been filed at least thirty (30) days
prior to the date of the layoff notice. Retention points are as follows:
1. "Unsatisfactory" rating
- 0 retention points.
2. "Improvement needed" rating
- 6 retention points.
3. "Satisfactory" rating
- 12 retention points.
4. "Exceeds expectations" rating
- 18 retention points.
5. "Outstanding" rating
- 24 retention points.
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SECTION 6. Reduction to a Vacant Position - An employee designated for layoff as a result of
abolition of a position or classification may be offered appointment to a vacant position in a lower
classification, if the employee is qualified by education and /or experience for such position. If there
is more than one qualified employee eligible to be offered such appointment(s), the offer(s) shall be
based on seniority, with the employee with the highest seniority offered the position first, then the
next highest, etc. If the employees have the same seniority, then the procedure for breaking ties set
forth above shall apply. An employee accepting such appointment shall be placed on the step for
the lower classification most closely corresponding, but in no case higher, than to the salary step of
his /her previously held position, and the employee will be assigned a new salary anniversary date on
the effective date of the appointment.
SECTION 7. Displacement Rights - An employee designated for layoff as a result of abolition of a
position or classification may displace (bump) an employee in a lower classification, if the employee
previously held permanent status in such classification. An employee who is bumped shall be laid
off in the same manner as an employee whose position or classification is abolished.
SECTION & Salary Placement -An employee who is assigned to a lower classification as a result
of a displacement (bump) shall receive the compensation reflected by the step of the salary range of
the new classification closest to the compensation of the employee in the previous classification,
and the employee will also be assigned a new salary anniversary date on the effective date of the
appointment. An employee accepting such appointment shall be placed on the step for the lower
classification most closely corresponding, but in no case higher, than the salary step of his/her -
previously held position, and the employee will be assigned a new salary anniversary date on the
effective date of the appointment. The employee shall, however, retain seniority while his /her name
remains on a reemployment list or lists, as set forth in subsection 9.
SECTION 9. Reemployment List - The names of permanent employees who have been laid off
under this section (including employees who bumped down) shall be placed, in order of seniority
from highest to lowest, on a reemployment list for their classification or any lower classification for
which the employee is qualified by education and /or experience. Persons on such lists shall retain
eligibility for appointment there from for a period for three years from the date their names were
placed on the list. As a vacancy within a classification or a lower related classification becomes
available, the name appearing at the top for the list shall be offered the opportunity to fill the
vacancy. The name of an individual selected from the list to fill the vacancy who refuses the re-
employment offer shall be permanently removed from the re- employment list without right of appeal.
Laid -off employees do not earn seniority credit or benefits while on the re- employment list.
SECTION 10. Rights upon Reemployment -If a person is reemployed by the City within three years,
the employee's accumulated sick leave allowance, seniority and vacation accrual shall be reinstated.
Employees should be placed on the same salary step previously held upon reemployment.
ARTICLE XVI - MISCELLANEOUS
SECTION 1. Credit Union - Employees are eligible to join the regional Centinela South Bay
Credit Union.
SECTION 2. Temporary Assignment to Higher Classification - Where an employee is qualified
for and is required for an appreciable period of time to serve temporarily in and have the
responsibility for work in a higher class or position, when approved by the City Manager, such
employee, while so assigned, shall receive the entrance salary rate of that class or whatever step
thereof that is not less than five percent above his or her present rate, whichever is higher. For the
purpose of this section, "appreciable period of time" is defined as ten consecutive working days
(eight working days if on four /ten plan) or longer.
SECTION 3. Rest Periods - All bargaining unit employees shall be provided a fifteen (15) minute
rest -break near the mid -point of every four hours of scheduled work. In order to ensure that such
affected employees are prepared to reconvene performance of their duties precisely at the
conclusion of the fifteen (15) minute rest - break, such employees are encouraged to take their break
within the building where they are regularly assigned or on the grounds immediately adjacent to the
work assignment.
As regards lunch breaks, all affected employees are scheduled for either a thirty (30) or sixty (60)
minute lunch break depending upon the work assignment. Said scheduling shall be in accord with
pre- existing City practices and procedures.
Failure by an employee to utilize a rest or lunch break shall not result in any accumulation or other
"banking" of said unused time, nor shall failure to utilize said rest or lunch break time result in
conclusion of the employees regularly scheduled work shift at a time earlier than scheduled nor shall
any unused break time be utilized to extend a lunch break. However, in any instance where
management mandates that a rest or lunch break not be taken because of the need to provide
services to the City, then said additional work time shall be compensated in accord with this MOU,
City Rules and Regulations and applicable statutory requirements. Additionally, in said
circumstances, management does have the discretion to allow for early termination of an
employee's regularly scheduled work hours in amounts of time equivalent to the missed breaks.
SECTION 4. Request for Reclassification Review
A. Basis for request - A bargaining unit employee or Union may make a request for
reclassification once every two years, if an employee's job duties and responsibilities have become
significantly different over the two -year period.
B. Processing of request - The request for reclassification review must be submitted by
the employee or the Union to the employee's immediate supervisor. The employee's supervisor
shall submit a written recommendation to the employee's Department Head concerning the merits of
the reclassification review request. If the Department Head determines that the employee's job
duties and responsibilities have significantly changed, the Director of Human Resources will initiate
the reclassification review process.
Human Resources Department staff will have the responsibility to conduct the reclassification review
process. However, if the Union and the City mutually agree, a consultant may be utilized at any step
of the reclassification review process. The cost of the agreed upon Consultant will be paid by the
City.
C. Components of reclassification review -
1. The employee requesting the reclassification review will provide information summarizing
the scope and complexity of the duties and responsibilities of the position.
2. The employee requesting the reclassification review will be interviewed and observed at
work to assess the validity of the information provided by the employee and to develop a
full understanding of the job duties and responsibilities.
3. A salary survey will be performed comparing the employee's position with similar
positions in the Cities of Culver City, Gardena, Hawthorne, Hermosa Beach, Inglewood,
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Los Angeles, Manhattan Beach, Redondo Beach, Santa Monica, Torrance, and the
County of Los Angeles. For purposes of the salary survey, the mid -point of the City's
current pay schedule will be compared to the midpoints of the surveyed public entities for
positions with similar education and /or experience requirements. Variances of +/- 5%
will be considered comparable to the prevailing rate.
D. Action by the Director of Human Resources - The completed reclassification survey
and a draft job description shall be reviewed by the employee's supervisor and the Director of
Human Resources. The Director shall then meet and confer with the Union on the results of the
reclassification review. The Director shall then make his or her recommendation to the City
Manager. The Director shall recommend to the City Manager the approval of any reclassification
request that reflects a substantial change in the duties and responsibilities of the position.
E. Action by the City Council - All reclassifications must be approved by the City Council.
F. Effective date of reclassification - Any approved reclassification shall become effective
the pay period following approval.
G. Challenge to decision on reclassification request - The Union may challenge the denial of
the reclassification request by the Director of Human Resources, the City Manager or the City
Council. Any challenge to the denial of the reclassification request will be governed by this section
and not by Article XVI, Grievance Procedure. If a challenge is made, anew classification review will
be completed by a neutral entity selected by mutual agreement of the Union and the City. The
parties agree to accept the conclusions reached by the neutral entity. The cost of the consultant's
services will be shared equally by the Union and the City.
SECTION 5. Seniori - For the purpose of this Memorandum of Understanding, seniority shall be
defined as a bargaining unit member's total, continuous employment in a position in the City's
classified service. Total, continuous employment is that which is uninterrupted by separation and
includes 1) actual time worked, 2) authorized leave of absence, both paid and unpaid, 3) family
leave, 4) military leave and 5) industrial injury or illness leave. For purposes of this section, a leave
of absence without pay is limited to a maximum of 90 continuous days.
SECTION 6. Standby Duty - Standby Duty is the time that employees, who have been released
from duty, are specifically required by their supervisor to be available for return to duty when
required by the City. During Standby Duty, employees are not required to remain at their City work
station or any other specified location. Standby Duty employees are free to engage in personal
business or activities. However, standby duty requires that employees:
1. Be ready to respond immediately.
2. Be reachable by paging device or telephone. The City may, in its discretion, provide
a paging device (e.g., a beeper) to an assigned Standby Duty employee.
3. Be able to report to work within one (1) hour of notification.
4. Refrain from activities which might impair their ability to perform assigned duties.
This includes, but is not limited to, abstaining from the consumption of any alcoholic
beverage and the use of any illegal drug or incapacitating medication.
5. Respond to any call back during the assigned standby period. As with any City
equipment, any paging device assigned to an employee is the responsibility of the
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standby employee during the standby assignment. The employee is liable for loss or
damage to the paging device which is caused by the employee's negligence or
intentional acts.
Failure of an employee to comply with the provisions of standby duty may subject the employee to
discipline, up to and including termination of employment with the City.
For each period of standby duty, employees shall be provided the choice of two (2) hours of
compensatory time off or two (2) hours of paid time. A period of standby duty shall be defined as
one (1) day, commencing at 0001 and ending at 2400.
An employee who uses sick leave or vacation leave during a standby period, occurring on or after
September 9, 2000, shall not be provided any form of compensation for the standby period, unless
the employee's department head approves, in writing, the provision of the normal standby period
compensation.
SECTION 7. Jury Duty -Employees shall be entitled to a leave of absence for jury duty subject to
compliance with all of the following conditions:
A. The employee must provide written notice of the expected jury duty to his or her supervisor
as soon as possible, but in no case later than 14 calendar days before the beginning of the
jury duty.
B. During the first two weeks of jury duty, an employee shall be entitled to receive his or her
regular compensation.
C. For any portion of jury duty that extends beyond the first two weeks, such extended jury duty
period shall be without regular pay.
D. Any compensation for the first two weeks of jury duty, except travel reimbursement pay, must
be deposited with the Director of Human Resources.
E. While on jury duty, the employee must report to work during any portion of a day that the
employee is relieved of jury duty for three or more consecutive hours. Employees relieved of
jury duty for three or more consecutive hours may use accrued leave to take the rest of the
day off, provided they have secured prior supervisory approval.
F. The employee must provide documentation of his or her daily attendance on jury duty.
G. However, notwithstanding Section C above, employees may access accrued vacation leave,
sick leave and compensatory time, if jury duty extends beyond two weeks.
SECTION 8. Classification Study— The parties agree to Meet and Confer regarding the results of
a Classification and Salary Study for all represented job classifications, conducted by a City- selected
consulting firm. The study will commence in January 2012, and any changes in job classification
and salary range placement will be implemented effective the start of the second pay period in the
month of September, 2012.
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ARTICLE XVII - DRUG -FREE WORKPLACE- STATEMENT
AND SUBSTANCE ABUSE POLICY,
SMOKING POLICY AND BREAK POLICY
The parties have met and conferred in good faith regarding the adoption of a revised drug -free
workplace statement and substance abuse policy dated July 1, 2008, as well as a non - smoking
policy and break policy and the same shall be implemented concurrent with adoption of this MOU.
ARTICLE XVIII- PERSONNEL FILE
SECTION 1. The official personnel file of each employee shall be maintained in the Human
Resources Department. A unit member and /or a Union representative authorized by the member, in
writing, may review or obtain copies of material from the employee's file with the exception of
material that includes ratings, reports or records which are obtained prior to the employment of the
employee involved.
SECTION 2. Employees shall be provided any copies of derogatory material placed in their official
file. Employees will be requested to acknowledge they received any derogatory material prior to it
being placed in their personnel file.
SECTION 3. All customer or citizen letters of a positive nature and /or any City commendations,
letters of achievements and recognition will be placed in the employee's personnel file.
ARTICLE XIX - AGENCY SHOP AGREEMENT
Legislative Authority — The City of El Segundo (City) and California Teamsters Local 911 (Union)
mutually understand and agree that in accordance with State of California law, per adoption of SIB
739, and the Agency Shop election held January 2004, a majority of the full time, regular employees
in classifications represented by the Union voted to be covered by an Agency Shop agreement. As
a result of the Agency Shop election, as a condition of continued employment, this Agency Shop
agreement hereby requires that all bargaining unit employees:
1. Elect to join the Union and pay union dues; or
2. Pay an agency fee for representation; or
3. With a religious exemption, pay a fee equal to the agency fee to be donated to
selected charities.
Union Dues /Agency Fee Collection
Effective January 2004, the Finance Department shall deduct union dues, agency fee and religious
exemption fees from all employees who have signed a written authorization and a copy of that
authorization has been provided to the Finance Department. Employees on leave without pay or
employees who earn a salary less than the union deduction shall not have union dues or agency fee
deduction for that pay period.
The Union shall notify the City of any agency fee payer who elects to only pay fair share fees, the
fee equal to direct representation costs as determined by the Union's certified financial report. The
Union shall notify the City of the amount of the fair share fee to be deducted from the fair share fee
payer's paycheck.
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The Union shall set the dues amount pursuant to the International Brotherhood of Teamsters (IBT)
constitution and notify in advance all affected employees and the City if the amount will change.
New Hire Notification
Effective January 2004, all new hires in this general bargaining unit shall be informed by Human
Resources, at the time of hire, that an Agency Shop agreement is in effect for their classification.
The employee shall be provided a copy of this agreement, the Memorandum of Understanding and
a form, mutually developed between the City and the Union that outlines the employee's choices
under the Agency Shop agreement. The employee shall be provided thirty (30) calendar days from
the date of hire to elect their choice and provide a signed copy of that choice to the Finance
Department. The Union may request to meet with new hires at a time and place mutually agreed
upon between the Department Head and the Union.
Failure to Pav Dues /Fees
Should an employee fail to make an election and provide the City a signed copy of the Agency Shop
employee election form, the Union shall notify the City, requesting the employee be terminated from
employment for failure to make an election. Within ten (10) working days of each new hire in the
bargaining unit, the City shall notify the Union of all new hires, providing the Union the employee's
name, classification and date of hire.
Religious Exemotion
An employee who is a member of a bona fide religion, body or sect that has historically held
conscientious objections to joining or financially supporting a union shall not be required, as a
condition of employment, to join the union and pay union dues or pay an agency fee for
representation.
An employee claiming religious exemption status shall be required to provide to the Union proof of
affiliation with such a religious body or sect.
In lieu of union dues or agency fee, the employee claiming religious exemption shall be required to
pay a fee equal to the Agency Fee, to a non - labor, non - religious charitable organization.
Records
On an annual basis, the Union shall provide the Human Resources Director with a copy of the
Union's certified financial report. The City shall provide the Union a list of all unit members and dues
paying status with each union dues check remitted to the Union.
Rescission of Agreement
The Agency Shop agreement may be rescinded at any time during the term of the Memorandum of
Understanding by a majority vote of all employees in the bargaining unit. A request for such vote
must be supported by a petition containing the signatures of at least thirty percent (30 %) of the
employees in the unit. The election shall be by secret ballot and conducted by California State
Mediation and Conciliation and in accordance with state law.
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Indemnification
The Union shall provide full protection to the City by indemnifying, defending and holding the City
harmless from and against all claims and liabilities as a result of implementing and maintaining this
agreement.
ARTICLE XX - ZIPPER CLAUSE
This Memorandum of Understanding constitutes the sole agreement between the parties. The
parties acknowledge that during the meet and confer sessions which preceded and resulted in this
Memorandum of Understanding, each had the unlimited right and opportunity to make proposals
with respect to any subject or matter not removed by law from the sphere of meet and confer and
that this Memorandum of Understanding was arrived at by the parties after the exercise of those
rights and opportunities.
ARTICLE XXI - CATASTROPHIC LEAVE BANK
Pursuant to the meet - and - confer process for 1997 -98, it was agreed upon that effective July 1,
1997, or as soon thereafter as is possible, the City shall establish a Catastrophic Leave Bank for
represented employees as follows:
PURPOSE
To establish a program whereby City employees may donate accumulated time to a
catastrophic sick leave bank to be used by permanent, part -time and full -time
employees who are incapacitated due to a catastrophic illness or injury.
2. DEFINITION
A catastrophic illness or injury is a chronic or long term health condition that is
incurable or so serious that, if not treated, it would likely result in a long period of
incapacity.
3. PROCEDURES
A. There is established a joint - employer /employee committee composed of an
individual from each recognized employee organization and a representative
of City Administration charged with administering the Catastrophic Leave
Bank.
B. Employees may transfer sick leave, vacation or compensatory leave to the
Catastrophic Leave Bank to be donated to an employee who is experiencing
catastrophic illness and has exhausted all personal sick leave. Such a
transfer can be made on July 1 of each year on forms provided by the City of
El Segundo. The employee to receive the donation will sign the "Request to
Receive Donation" form allowing publication and distribution of information
regarding his /her situation.
C. Sick leave, vacation and compensatory time leave donations will be made in
26
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increments of no less than one day. These will be hour for hour donations.
D. Employees must hold a minimum of one hundred and twenty (120) hours of
accumulated illness /injury leave after a donation has been made.
E. The donation of time is irrevocable. Should the recipient employee not use
all of the donated time for the catastrophic illness or injury, any balance will
remain in the Catastrophic Leave Bank to be administered by the committee
and utilized for the next catastrophic leave situation.
1i5
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For the Union:
Chester Mordasini,
Business Representative
orio Daniel,
Business Representative
r, Chief Steward
Gil Busick, Waste rater Supervisor
Gary Gadibi,pr. Ajpmistrative Analyst
Stella Geortiods, Senior Accountant
LAC
Emma Johp6on, Police Records Supervisor
Date
For the City of El Segundo:
ay t, C' anager
Bob Hyland, Director of aj Resources
Cullen, Director of Finance.
Angelina Garcia, Fisi
AwA J. a;
M rtha . Dijkstra, FTu
Date
28
s Manager
Resources Manager
Ii G
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of annual on -going agreements and
issuance of blanket purchase orders for Fiscal Year 2009 -2010 in excess of $25,000 for
the Recreation and Parks Department (Fiscal Impact: $241,018)
RECOMMENDED COUNCIL ACTION:
1. Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC
(Agreement # 3399) to provide management services for The Lakes at El Segundo
municipal golf course for an amount not to exceed $108,000.
2. Authorize the City Manager to enter into a contract for professional services with the
South Bay Children's Health Center Association for the South Bay Youth Project on-
site counseling services at El Segundo Unified School District facilities for an amount
not to exceed $33,018.
3. Authorize the City Manager to amend /extend Agreement #3476 for ongoing
maintenance agreement with Great Scott Tree Service Inc. The extension will be for
two (2) years commencing on October 1, 2009 and ending on September 30, 2011
with three (3) one (1) year renewal periods to be renewed upon mutual consent of the
parties ending September 30, 2014. Total cost for services not to exceed $100,000.
4. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $241,018
Additional Appropriation: N/A
Account Number(s):
503- 400 -5301 -6214 $108,000
001 - 400 -5201 -6206 $33,018
001- 400 -5102 -6206 $100,000
ORIGINATED BY: Vina Ramos, Administrative Analyst Uy"
REVIEWED BY: Bob Cummings, Director-kf Recreation and Parks 1&0
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
1. Lane Donovan Partners, LLC has been providing contracted management services for The
Lakes Golf Course on a month -to -month agreement (Agreement #3399) since December 2004.
For Fiscal Year 2009 -2010, total cost for services not to exceed $108,000.
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2. South Bay Children's Health Center Association (SBCHCA) provides on -site counseling
services for El Segundo youth and families at El Segundo Unified School District facilities
through the South Bay Youth Project (SBYP). The contract for Fiscal Year 2009 -2010 with
SBCHCA /SBYP is $27,498, with an annual participating agency fee of $5,520, totaling an
amount not to exceed $33,018.
3. Great Scott Tree Service Inc. provides tree maintenance for the City. The agreement does not
guarantee a specific amount of work for tree maintenance service and the quantity of work may
increase or decrease depending on the annual needs of the community. The contractor
understands the tree population of the City and agrees to provide the specified services identified
in the bid proposal. Total cost for services not to exceed $100,000.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of Ordinance No. 1432 for a zone
change from the General Commercial (C -3) Zone to the Corporate Office (CO) Zone on the site
located at 900, 950 and 960 Sepulveda and 901 and 915 Selby Street. Applicant: The Boeing
Company (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1432; and /or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1432
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A ((11
�v.
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Greg Carpenter, Director ,Planning and Building Safety
APPROVED BY: Jack Wayt, City
I. Background and Discussion
On September 1, 2009, the City Council adopted Resolution No. 4612 approving Environmental
Assessment No. 819 to adopt a Draft Mitigated Negative Declaration and Addendum, General
Plan Amendment No. 08 -02, and Off -Site Parking Covenant to allow the conversion of
warehouse and storage uses into offices uses and a building addition of 40,791 square feet of
office uses for a maximum of 205,284 square feet of development on the site located at 900, 950,
960 Sepulveda Boulevard and 901 and 915 Selby Street. The City Council also introduced and
had first reading of an Ordinance to adopt Zone Change No. 08 -01. If adopted, Ordinance No.
1432 will become effective in 30 days.
PAPlanning & Building Safety\Planning - Old\PROJECTS (Planning) \800- 825\EA 819 \Staff Report and Reso and
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ORDINANCE NO. 1432
AN ORDINANCE APPROVING ZONE CHANGE NO. 08 -01 FOR
THE BOEING SELBY BLOCK PROJECT (900, 950 AND 960
SEPULVEDA AND 901 AND 915 SELBY STREET).
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares that:
A. On December 23, 2008, The Boeing Company filed an application
for an Environmental Assessment (EA -819), General Plan
Amendment (GPA No. 08 -02) and Zone Change (ZC No. 03 -2) to
re- designate and rezone an approximately 5.89 -acre property at the
southeast corner of Sepulveda Boulevard and Imperial Avenue. On
August 5, 2009, The Boeing Company filed the additional
application for an off -site parking covenant (MISC No. 09 -02)
requesting to locate 283 parking spaces off -site at other locations
within the Boeing Campus area. If these matters are approved, the
applicant proposes to renovate the four existing buildings at the
project site and connect the buildings with a 40,791 square -foot,
three -story addition for office uses.
B. The applications from the Boeing Company were reviewed by the
City of El Segundo Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts
under the California Environmental Quality Act (Public Resources
Code §§ 21000, et seq., "CEQA "), the regulations promulgated
thereunder (14 Cal. Code of Regulations § §15000, et seq., the
"CEQA Guidelines "), and the City's Environmental Guidelines (City
Council Resolution No. 3805, adopted March 16, 1993);
D. An Initial Study was prepared pursuant to the requirements of
CEQA. A Mitigated Negative Declaration was prepared and
circulated for public review and comment from June 26, 2009 to
July 27, 2009;
E. The Planning and Building Safety Department completed its review
and scheduled a public hearing regarding the application before the
Planning Commission for August 13, 2009. Following the August
13th public hearing, the Planning Commission recommended that
the City Council adopt this Ordinance;
F. On September 1, 2009 the City Council held a public hearing and
considered the information provided by City staff, public testimony
and the Boeing Company; and
G. This Ordinance and its findings are made based upon testimony
and evidence presented to the Council at its September 1, 2009
hearing including, without limitation, the staff report submitted by
the Department of Planning and Building Safety.
SECTION 2: Factual Findings and Conclusions.
The factual findings and conclusions set forth in Resolution No.
4612, adopted on September 1, 2009, are incorporated as if fully
set forth.
SECTION 3: Zone Change Findings.
A. Based on the factual findings and conclusions of this Ordinance,
the proposed Zone Change is necessary to carry out the proposed
project because the proposed General Plan Amendment would
change the land use classification on portions of the project site
from General Commercial to Corporate Office. The proposed Zone
Change is necessary to maintain consistency with the proposed
General Plan land uses designation of Corporate Office.
B. ESMC Title 15 is intended to be the primary tool for implementing
the goals, objectives and policies of the El Segundo General Plan.
The zone change will maintain consistency with the proposed
change in General Plan land use designation to Corporate Office
and also is consistent with the following General Plan goals,
objectives and policies discussed in Section 4 of Resolution No.
4612, adopted on September 1, 2009, which is incorporated as if
fully set forth:
1. Land Use Element Goal LU4 "provision of a stable tax base
for El Segundo through commercial uses."
2. Land Use Element Objective LU4 -3 "provide for new office
and research and development uses."
3. Land Use Element Policy LU 4 -3.6 to "require landscaping,
its maintenance, and permanent upkeep in all new office and
mixed -use developments."
JL
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2
4. Land Use Element Policy LU 7 -1.2 that "no new
development shall be allowed unless adequate public
facilities are in place or provided for."
5. Economic Development Objective ED 1 -1 "To build support
and cooperation among the City of El Segundo and its
business and residential communities for the mutual benefits
derived from the maintenance and expansion of El
Segundo's economic base."
6. Economic Development Policy ED 1 -1.1 "Maintain economic
development as one of the City's and the business and
residential communities' top priorities."
7. Economic Development Policy ED2 -1.1 "Take steps to
maintain public sector support of the business community."
Section 4: Approvals. The City Council amends the current Zoning Map to
reflect a change of the area bounded by East Imperial Avenue on the north,
Selby Street on the east, East Walnut Avenue on the south, and Sepulveda
Boulevard on the west, excluding the parcel on the southwest corner of Selby
Street and East Imperial Avenue, from General Commercial (C -3) to Corporate
Office (CO). The corresponding changes to the Zoning Map as set forth in
attached Exhibit 'A" which is incorporated into this Ordinance by reference.
SECTION 5: Environmental Assessment. Resolution No. 4612 adopted an
MND for this Project which, among other things, properly assesses the
environmental impact of this Ordinance, and the Project, in accordance with
CEQA. This Ordinance incorporates by reference the findings and analysis set
forth in Resolution No. 4612.
SECTION 6: Repeal or amendment of any provision of the ESMC will not affect
any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before this Ordinance's
effective date. Any such repealed part will remain in full force and effect for
sustaining action or prosecuting violations occurring before the effective date of
this Ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of
this Ordinance; cause it to be entered into the City of El Segundo's book of
original ordinances; make a note of the passage and adoption in the records of
this meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 8: Severability. If any part of this Ordinance or its application is
deemed invalid by a court of competent jurisdiction, the city council intends that
3 12 ".
such invalidity will not affect the effectiveness of the remaining provisions or
applications and, to this end, the provisions of this Ordinance are severable.
SECTION 9: Effective Date. This Ordinance will become effective on the thirty -
first (31 st) day following its passage and adoption.
PASSED, APPROVED AND ADOPTED this 15th day of September
2009.
Kelly McDowell, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No. 1432 was duly introduced by said City Council
at a regular meeting held on the 1st day of September 2009, and was duly
passed and adopted by said City Council, approved and signed by the Mayor,
and attested to by the City Clerk, all at a regular meeting of said Council held on
the 15th day of September, 2009, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
M
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Second Amendment to a
Professional Services Agreement with J. Lee Engineering Inc. to provide building plan check
consulting services for the Planning and Building Safety Department through September 30,
2010 for Fiscal Year 2009 -10. (Fiscal Impact: $150,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $150,000 to provide building plan check consulting
services;
2. Authorize the City Manager to execute the Second Amendment to the Professional
Services Agreement, in a form approved by the City Attorney, to increase the amount in
the agreement and purchase order by $150,000 and to extend the term to expire on
September 30, 2010; and /or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $150,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Official
REVIEWED BY: Greg Carpenter, Director of Planning and Building Safety C
APPROVED BY: Jack Wayt, City Manave
BACKGROUND AND DISCUSSION:
Under an existing Professional Services Agreement with the City, J. Lee Engineering provides
building plan check consulting services for the Planning and Building Safety Department.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $150,000 for building plan check consulting services; 2) approve the Second
Amendment to the professional services agreement with J. Lee Engineering to increase the
amount in the existing agreement and purchase order by an additional $150,000 (for Fiscal Year
is
2009 -10), totaling $600,000, and to extend the term until end of FY 2009 -10; and 3) authorize
the City Manager to execute the amendment to the Professional Services Agreement with J Lee
Engineering Inc. for building plan check services.
125
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Fifth Amendment to a
Professional Services Agreement with JAS Pacific for $ 100,000 to provide building inspection
consulting services for the Building and Safety Division through September 30, 2010 for Fiscal
Year 2009 -10 (Fiscal Impact: $100,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $100,000 to provide building plan check consulting
services;
2. Authorize the City Manager to execute the amendment to the existing agreement with JAS
Pacific to provide building inspection consulting services in a form approved by the City
Attorney, to increase the amount in the agreement and purchase order by $100,000 and to
extend the term for one year through September 30, 2010;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Official
REVIEWED BY: Greg Carpenter, Director. o Planning and Building SafetYA
APPROVED BY: Jack Wayt, City Manag�i ,
BACKGROUND AND DISCUSSION:
Under an existing Professional Services Agreement with the City, JAS Pacific Inc. provides
building inspection consulting services for the Planning and Building Safety Department.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $100,000 for building plan check consulting services; 2) approve the Fifth
Amendment to the professional services agreement with JAS Pacific Inc. to increase the amount
in the existing agreement and purchase order by an additional $100,000 (for Fiscal Year 2009-
16
i��
10), totaling $528,000, and to extend the term until end of FY 2009 -10; and 3) authorize the City
Manager to execute the amendment to the Professional Services Agreement with JAS Pacific
Inc. for building inspection services.
127
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Third Amendment to a
Professional Services Agreement with John L. Hunter and Associates, Inc for $ 50,000 to
provide storm water plan check services and implementation support of the City's Standard
Urban Storm Water Mitigation Plan (SUSWMP) Ordinance No. 1329 for the Planning and
Building Safety Department and to extend the term through September 30, 2010 for Fiscal Year
2009 -10 (Fiscal Impact: $50,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $50,000 to provide storm water plan review services
and implementation support of the City's Standard Urban Storm Water Mitigation Plan
(SUSWMP) Ordinance No. 1329;
2. Authorize the City Manager to execute the amendment to the existing agreement with John
L. Hunter and Associates, Inc. to provide plan review and inspection services in
compliance with SUSWMP Ordinance No. 1329 and extend the term for one year
through September 30, 2010;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Official OA
REVIEWED BY: Greg Carpenter, Direct f Planning and Building SafetyA
APPROVED BY: Jack Wayt, City Manag
BACKGROUND AND DISCUSSION:
On January 16, 2001, City Council approved Ordinance 1329 implementing the SUSWMP of the
California Regional Water Quality Control Board for the Los Angeles region. John L. Hunter
and Associates, Inc. assists city staff in implementing the ordinance by providing consulting
services for SUSWMP plan check, field inspection and staff training.
John L. Hunter and Associates, Inc. (formerly Hunter - Kennedy and Associates) have continued
to provide quality service for the city. Staff is very satisfied with John L. Hunter and Associates,
17
Ww3
Inc. performance. Therefore, Planning and Building Safety staff recommends continuing with
them and extending the Professional Services Agreement for an additional year through
September 30, 2010.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $50,000 for storm water plan review, inspection, and training services; 2)
approve a Third Amendment to the professional services agreement with John L. Hunter and
Associates, Inc. to increase the amount in the existing agreement by an additional $50,000 (for
fiscal year 2009 -10) and extend the term for one year through September 30,2010; and 3)
authorize the City Manager to execute the amendment to the Professional Services Agreement
with John L. Hunter and Associates, Inc. for storm water plan review services and
implementation support of the City's Standard Urban Storm Water Mitigation Plan (SUSWMP)
Ordinance No. 1329.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of a Second Amendment to a
Professional Services Agreement with Willdan to provide planning consulting services for a
contract staff position for the Planning and Building Safety Department for Fiscal Year 2009-
2010 and issuance of a purchase order in excess of $25,000 for Fiscal Year 2009 -2010. (Fiscal
Impact: $80,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation of $80,000 to provide planning consulting services;
2. Authorize the City Manager to execute the Second Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $80,000 and to extend the term to expire on September 30,
2010 for planning consulting services; and/or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $80,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2402 -6214
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager M�
REVIEWED BY: Greg Carpenter, Director Planning and Building Safety ,
APPROVED BY: Jack Wayt, City Manag4r
BACKGROUND AND DISCUSSION:
The Planning and Building Safety Department is continuing to supplement the permanent
Planning Division staff with contract planning services for Fiscal Year 2009 -2010. This contract
is for consultant support at the Senior Planner level to assist the Department with complex
planning projects; particularly to provide continuity of service with specific ongoing large
development projects. Although the Planning Division has significantly reduced its contract
staffing service requests this year commensurate with reductions in development activity, the
Planning Division will continue to use contract planning services to provide a high level of
customer service primarily for time - sensitive complex development projects and to assist with
other Division priority projects.
�. >0
The Planning and Building Safety Department is requesting appropriation of $80,000 for a part-
time contract planning staff position and approval of a second amendment to the existing
professional services agreement with Willdan to continue to retain planning consultant services.
The second amendment to the professional services agreement increases the amount of the
existing contract by $80,000 and extends the contract period to September 30, 2010.
Recommendation
The Planning and Building Safety Department requests that the Council: 1) approve a budget
appropriation of $80,000 for planning consulting services; and 2) authorize the City Manager to
execute a Second Amendment to the Professional Services Agreement with Willdan, in a form
approved by the City Attorney, to increase the amount in the agreement and purchase order by
$80,000 and to extend the term to expire on September 30, 2010 for planning consulting
services.
PAPlanning & Building Safety \Consultant Plug Services\2009.09.15.Willdan Planning Services.Contract Second Amendment.2009-
2010.CCReport.doc
X34
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of annual on -going service
agreements and issuance of blanket purchase orders for FY 09 -10 in excess of $25,000
for the Police Department. (Fiscal Impact: $276,200.)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a one -year contract with the West Covina Service
Group for Computer Aided Dispatching /Records Management System, Mobile Data
Computer maintenance and operations, not to exceed $68,500.
2. Authorize the City Manager to execute a one -year contract with Motorola for two-way radio
repair and maintenance of the Communication Center's radio assets and infrastructure, not to
exceed $75,000.
3. Authorize the City Manager to execute a one -year contract with the Society for the
Prevention of Cruelty to Animals Los Angeles for animal sheltering services, not to exceed
$28,200.
4. Authorize the City Manager to execute a one -year contract with Duncan Solutions (formerly
Enforcement Technology Inc.) for processing of parking citations /collections, not to exceed
$77,000.
5. Authorize the City Manager to execute a one -year contract with AT &T Connection Services
for communications related to mobile data computers and radio sites, not to exceed $27,500.
6. Alternatively discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $276,200
Additional Appropriation: N/A
Account Number(s): 001 -400 -3101 -6278 - $28,200 001 - 400 - 3108 -6206 - $28,200
001 -400- 3107 -6278 - $40,300 001 - 400 - 3101 -6206 - $77,000
001 - 400 - 3107 -6206 - $75,000 001 -400- 3107 -6278 - $27,500
ORIGINATED BY: Bob Turnbull, Captain
REVIEWED BY: David Cummings, Chief ofRolice
APPROVED BY: Jack Wayt, City ManagerA%
19
.1�J�
BACKGROUND AND DISCUSSION:
The following are explanations for proposed FY 09 -10 contracts for services procured by the
Police Department that exceed $25,000:
1. West Covina Service Group
001 -400- 3101 -6278 ($ 28,200)
001 - 400 -3107 -6278 ($ 40,300)
The Police Department budget includes $68,500 annually in order to operate and maintain its
Computer Aided Dispatching /Records Management (CAD /RMS) and a Mobile Data Computer
(MDC) system, as well as providing software upgrades and on -going maintenance of the systems
by the West Covina Service Group. This amount includes a 24 hours - per -day, seven- days -per-
week internal and external interface with state and federal databases for access to criminal
records, motor vehicle and drivers' license information. The internal interface allows dispatch
and records personnel access to this information; the external interface allows field officers
wireless access via their mobile data computer. Additionally, the West Covina Service Group
provides the hardware and software necessary to operate the systems, as well as maintenance and
network monitoring.
2. Motorola
001 -400 -3107 -6206 ($75,000)
The Police and Fire Departments utilize Motorola equipment for mobile two -way radio
communications. Additionally, all related radio system equipment and infrastructure for the El
Segundo Public Safety Communications Center is manufactured by Motorola. The majority of
the previously described equipment is no longer under warranty.
The City does not employ a radio service technician; therefore, it must contract for such services.
The City has utilized the services of Motorola to provide for maintenance of its radio assets and
infrastructure. This maintenance contract contains the following components: On -site
Infrastructure Response; Technical Support Service; Infrastructure Repair; Radio Repairs; and,
Local Radio Support. Included within these components are the availability of on -site technical
service support 24 hours- per -day, seven - days - per -week. Motorola technical services provide
support for issues that require a high level of communications systems expertise and
troubleshooting by technologists who specialize in diagnosis and resolution of system
performance issues, as well as on -site asset and infrastructure repair of all applicable equipment.
3. Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA)
00 1 -400-3108-6206 ($28,200)
The SPCALA provides animal sheltering services for the Police Department's Animal Control
program. The SPCALA is utilized to shelter dogs, cats, wild animals, etc. that are captured,
found or given to the Animal Control program. The City has contracted with the SPCALA for
sheltering services since the Police Department took over all animal control functions.
iJJ
4. Duncan Solutions
001 -400- 3101 -6206 ($77,000)
Duncan Solutions. provides a maintenance contract for the Police Department Traffic Division's
Processing system. This system is utilized by parking personnel to issue parking citations.
Duncan Solutions also provides a collection service for delinquent parking citations.
5. AT &T Connection Services
001 - 400 - 3107 -6278 ($27,500)
AT &T Connection Services provides a link between West Covina and the Police Department's
dispatch and records. These funds will provide necessary training on the integration, use, and
maintenance of programs such as CHEERS and digital booking. In addition, AT &T provides a
connection between West Covina and the Police Department's mobile data computer (MDC)
package. The requested funds are necessary to equip, integrate, maintain and upgrade the
systems.
")
J Lt
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the revised Public Hearing date of
November 3, 2009, to consider proposed water service rate increases associated with
providing water services to property located in the City of El Segundo. (Fiscal Impact:
None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s): n�
ORIGINATED BY: Cathy Domann, Deputy City Clerk l
REVIEWED BY: Cindy Mortesen, City C
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
El Segundo Municipal Code § 1 -4 -4 B states that if a regular City Council meeting falls on an
election date where voters registered in El Segundo are eligible to vote, then the regular meeting
will be scheduled for the next business day.
On September 1, 2009 staff was directed to implement the Proposition 218 protest ballot
procedures for the proposed potable water rate increases and set the Public Hearing for
Wednesday, November 4, 2009 because Tuesday, November 3, 2009 was scheduled as a General
Election date.
Staff has been notified that the El Segundo Unified School District Board of Education election,
scheduled for Tuesday, November 3, 2009 has been cancelled and there are no other items on the
ballot for El Segundo voters. Therefore the first regular Council meeting for November is
scheduled for Tuesday, November 3, 2009.
20
135
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a contract to The Jones Payne Group for Design and
Testing Services related to the Residential Sound Insulation (RSI) Program.
(Fiscal impact: $945,220)
RECOMMENDED COUNCIL ACTION:
1. Award a contract to The Jones Payne Group for Design and Testing Services related to the
Residential Sound Insulation Program;
2. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Cover Letter from John Hansen, AAIA (Principal -in- Charge) for The Jones Payne Group
Proposal from The Jones Payne Group, consisting of:
Section I — Description of Project
Section II — Scope of Services
Section III — Project Team
Section IV — Schedule
Section V — Compensation
Section VI — Insurance
Section VII —
MW /DBE participation
Attachment A
— Statement of Basis of Contract
Attachment B
— Summary of Compensation
Attachment C
— Rate Range Summary
Attachment D
— Compensation Detail Sheets
Attachment E
— Unit Cost Summary
FISCAL IMPACT: $945,220
Amount Budgeted: $2,500,000
Additional Appropriation: No
Account Number(s): 116 - 400 - 0000 -6214
ORIGINATED BY: James S. O'Neill, Program Manager ?and U
REVIEWED BY: Greg Carpenter, Direct r Pla Building Safety
APPROVED BY: Jack Wayt, City ManaAer �L
BACKGROUND AND DISCUSSION:
At its meeting on July 21, 2009, the City Council authorized staff to negotiate with The Jones
Payne Group for Design and Testing Services related to the Residential Sound Insulation (RSI)
Program.
21
.� �
1-JU
City staff is pleased to report that those negotiations have resulted in a proposal from The Jones
Payne Group (JPG) which represents providing those services for approximately 200 homes by
December 2010 at an expected average cost of $4,726 per home (based on a home size of 1500 —
2000 square feet). The total price of the contract is not to exceed $945,220.
Combined with the successful completion of designs for 200 homes provided under the recent
contract extension to Wyle Laboratories, Inc, City staff anticipates construction of approximately
400 homes in calendar year 2010.
As previously reported, City staff are of the opinion that the program would benefit from two (2)
consultants providing Design and Testing Services. With two consultants, there is greater
potential for providing more completed designs in the same time period, allows for the program
to benefit from the collective experience of two consultants, and "doesn't put all of our eggs in
one basket" should problems arise.
Most other RSI Programs have hired multiple consultants in recent years. (The City of
Inglewood currently utilizes four different design consultants on its RSI Program.)
City Council is reminded that eighty percent (80 %) of costs associated with the Residential
Sound Insulation Program are covered by federal grant funding from the Federal Aviation
Administration (FAA). This remains a funding source until those funds identified in the Grant
Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, except for
elective "Owner Upgrades" selected by property owners, are paid for by funding received as part
of the settlement agreement with the City of Los Angeles, administered by their Department of
Airports or commonly referred to as Los Angeles World Airports (or "LAWA. ")
l�ri
The Junes Payne Group
September 8, 2009
Mr. James S. O'Neill
Program Manager
Residential Sound Insulation Program
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re: Design & Testing Services for 200 Units
Dear Mr. O'Neill:
123 North Washington Street
Boston, MA 02114
T 617.790.3747
F 617.790.3748
www.jonespayne.com
The Jones Payne Group is thankful to have the opportunity to submit our revised fee
proposal for design and testing services related to the Residential Sound Insulation Program.
The fee proposal is based on the scope of work listed in RFQ -No. 07 -06. The attached fee
proposal assumes the following:
• Fees anticipate an October 5 NTP and assessment visits to start October 26.
• All work is to be complete by no later than December 2010.
• 200 units will be assessed and bid over 8 contracts.
• City will fill assessment visit time slots at 5 units per day Monday thru Wednesday
during the weeks of 10/26; 11/2; 11/9; 11/16; 11/30; 12/7; 12/14; 1/4; 1/11; 1/25; 2/1;
2/8.
• City will fill assessment visit time slots at 5 units per day Tuesday thru Wednesday
(holiday weeks) during the weeks of 1/18; 2/15.
• City will be available on the following Monday's to review CP's: 11/2; 11/9; 11/16;
11/23; 12/7; 12/14; 12/21; 1/11; 1/19 (Tuesday); 1/25; 2/1; 2/8; 2/16 (Tuesday); 2/22
• Plan check duration will not exceed 2 weeks.
• The Jones Payne group will select which homes go into which bid set.
• Acoustical pre & post test will be done in one round each. Any homes requiring
acoustical tests will be pushed in schedule to accommodate bidding schedule.
• Bid and Award Process cannot exceed 50 working days (5 weeks advertisement
through bid opening plus 3 weeks to Council plus 2 weeks NTP).
• Construction - Procurement Budget is 10 weeks.
• Construction - 10 weeks budgeted to Treat 25 Homes - (25/4 + 1 week break + 2
weeks to complete).
• City staff will be the primary point of contract with the homeowners and will conduct
program communications with the exception of the scheduling of site visits for
architecture and acoustical services.
T fie bnes Payne Group
123 North Washington Street
Boston, MA 02114
T 617.790.3747
F 617.790.3748
www.jonespayne.com
• City staff will lead the Bid & Award process and handle reproduction and distribution
of bid documents. The City will lead the pre -bid conference and handle bid opening
and award activities.
• Environmental and Structural support services will be handled as a reimbursable
expense through the Jones Payne Group.
• The City will be acting as the Construction Manager for the project and will be the
primary point of contact with the Contractors.
• The City will be handling all Close -Out activities.
Please let me know if you have any questions or require further documentation.
Very truly yours,
The Jones Payne Group, Inc.
uo\s'��
John Hansen, AAIA
Principal -in- Change
cc: Joe Chairez, Project Manager
Michael Payne, Principal
Attachements:
Section I — Description of Project
Section II — Scope of Services
Section III — Project Team
Section IV —Schedule
Section V — Compensation
Section VI — Insurance
Section VII — MW /DBE participation
Attachment A — Statement of Basis of Contract
Attachment B — Summary of Compensation
Attachment C — Rate Range Summary
Attachment D — Compensation Detail Sheets
Attachment E — Unit Cost Summary
139
SECTION I
DESCRIPTION OF PROJECT
The City of El Segundo, in partnership with the FAA, Los Angeles World Airports (LAWA), and the
State of California, is enhancing the quality of life for residents impacted by LAX through its
Residential Sound Insulation (RSI) Program. The City's Residential Sound Insulation Program is
entering its twenty- fourth year. The City currently contracts with one consultant team to deliver the
program, and is issuing this request to add an additional consultant to help address funding
surpluses.
The purpose of this cost proposal is to procure design and testing services for up to 200 properties to
be bid in 8 bid sets. The projected start date of the contract is October 1, 2009 and all work is to be
complete no later than December 2010.
END OF SECTION
13 The Janes Payne Group - 9,04/ 09 Page I of I
e
SECTION II
SCOPE OF SERVICES
The following proposed Scope of Services has been prepared for Design and Testing Services for
the City of El Segundo's Residential Sound Insulation Program. Detailed task breakdowns and
descriptions, by phase, are provided for the following service categories:
01000. Program Administration
02000. Agency Coordination
03000. Customer Service /Community Liaison
04000. Architectural & Engineering Services
05000. Procurement & Bidding
06000. Construction Phase Services
07000. Program Evaluation & Close -out
TASK 01000 - PROGRAM ADMINISTRATION
TASK 01001 PROGRAM ADMINISTRATION & MANAGEMENT
The Consultant shall provide oversight and management for all Jones Payne Team task related
services identified in this Work Plan. Management and coordination will include project procedures,
policies, development of a timeline of milestones, maintenance of project records and documents,
reporting and communications both written and verbal.
TASK 01002 PREPARE MONTHLY PROGRESS REPORTS
The Consultant will prepare and submit to the City a Monthly Progress Report to be submitted with
monthly billings for the RSIP Project, which summarizes work -in- progress by phase and task,
percentage complete of tasks completed during the reporting period, key milestones achieved for
program development, design and construction, upcoming program events and / or deadlines, and
key program issues and proposed resolution.
TASK 02000 - AGENCY COORDINATION
TASK 02001 COORDINATE WITH CITY'S RSI PROGRAM STAFF
The Consultant will coordinate with the City on program review and development, homeowner
coordination, design, construction and close out. This task includes telephone coordination,
conferences, meetings, and general program coordination.
TASK 2002 COORDINATE WITH LOCAL BUILDING OFFICIALS
The Consultant will meet with City building officials to review the overall RSIP Program, its
objectives, and treatment approaches for acoustical upgrades to insulation, windows, doors, and
ventilation systems. The Consultant will prepare memo on meeting results and circulate among City
RSIP staff for review.
JPThe Jones Payne Group - 9!04 /09
Page i of 5
114 fit.
TASK 2003 PLAN CHECK COORDINATION
The Consultant will coordinate with the City's Department of Building and Safety and complete
Building Permit applications in accordance with City's established proceedures responding to
inquiries from City staff in a timely manner.
TASK 03000 - CUSTOMER SERVICE/ COMMUNITY LIAISON
TASK 3001 SCHEDULE PRE - ACOUSTICAL TESTS
The Consultant will be the primary point of contact for scheduling of acoustical pre -tests with the
homeowners.
TASK 3002 SCHEDULE POST- ACOUSTICAL TESTS
The Consultant will be the primary point of contact for scheduling of acoustical post -tests with the
homeowners.
04000 - ARCHITECTURE & ENGINEERING SERVICES
TASK 04001 CONDUCT SITE ASSESSMENT VISITS
The Consultant will conduct architectural and engineering assessment visits for up to 200 residences
selected for participation in the Project. The technical team will include architectural, mechanical,
and constructability staff to review existing field conditions, determine acoustical testing locations,
review acoustical treatment applications and construction approach, and brief the homeowner on the
technical and construction process.
The Consultant will document all existing floor plans, photo elevations, door / window types and
schedules, and prepare existing conditions details for acoustical product installations. The team will
also collect data on wall / ceiling construction, attic / basement conditions, special conditions such as
dormered areas in bedrooms that may require additional treatment, or code conditions such as
window sill heights below 18 ", or above 44 ", and annotate net clear openings at bedroom windows.
The Consultant will also document existing conditions for all M &E systems, including heating and air
conditioning systems, electrical service and capacity, equipment age and condition for all homes in
the Project. Where added mass to roof and ceiling assemblies is required, structural investigations
will be performed at a separate visit to the residence.
Site visits will also attempt to identify significant structural shortcomings such as termites, dry rot,
water damage, or unsafe deviations from the California Building Code requirements.
TASK 04002 PREPARE DESIGN CONCEPT PACKETS
Treatment concept packets will be prepared by the Consultant, including CAD generated plan(s),
written descriptions of RSI improvements, door and window schedules and elevations, as well as any
wall / ceiling upgrades. The Consultant will also prepare mechanical, electrical and ventilation
documentation for the upgrading and /or replacement of existing systems, including a written scope of
work, plans showing the location of existing and new equipment, as well as code related items
required for compliance.
Treatment concept packets will be prepared by the Consultant, including CAD generated plan(s),
written descriptions of RSI improvements, door and window schedules and elevations, as well as any
wall / ceiling upgrades. The Consultant will also prepare mechanical, electrical and ventilation
documentation for the upgrading and /or replacement of existing systems, including a written scope of
13 The Janes Payne Group -- 9/04/09
Page 2of5
,1 2
14.
work, plans showing the location of existing and new equipment, as well as code related items
required for compliance.
Where the need dictates, structural calculations will be included in Concept Packet submission.
Prior to review with the City, the Consultant teams Acoustical Consultant will review concept packets
and provide comments and recommendations as necessary.
The Consultant shall meet with the City's RSI Program Manager on a weekly basis during the design
process to review the field assessment findings and provide status updates for outstanding design
issues. If building deficiencies are observed that may interfere with the sound insulation work and
highlight life- safety issues that require immediate attention, the Consultant shall review deficiencies
for each participating residence. Properties will be given a status at the design meetings by the City
approving parcels to proceed to homeowner review, placing properties on hold that require City
follow -up, placed or dropping perperties from the program.
TASK 04003 PREPARE HOMEOWNER AGREEMENTS
When authorized by the City to proceed, the Consultant will prepare "Homeowner Participation
Agreements" for homeowner(s) review and signature. The Consultant will meet with and review the
agreements with the homeowners The homeowner agreement will identify the treatment
recommendations along with items of "pre- work" that the homeowner must perform in order to install
the acoustical treatments. These may include code infractions not eligible for FAA funding. The
scope of work documents will be attached as an exhibit to the "Homeowner Participation
Agreements" for the Residential Sound Insulation Program for signature by the homeowner(s).
TASK 04004 PREPARE FINAL DESIGN DOCUMENTS
Based on Homeowner(s) execution of the Homeowner Agreements, the Consultant will prepare a
tamped copy of the final design documents for each property in the final Project bid group, including
final plans, schedules, finishes and colors, special details, calculations, and a probable cost of
construction for submission to the City prior to preparing the bid documents. Where conditions
deviate from the Programs master specifications and details, custom details and specifications will
be provided.
TASK 04005 PREPARE BID DOCUMENTS
Upon approval by the City, the Consultant will prepare the Project Manual (bid documents for each
bid package), including plans, schedules, special details and technical specifications. general
conditions and special provisions of the contract as necessary to publicly solicit bids and complete
the scope of work. It is assumed that the City will be maintaining the master specification and details
and the the assembly of the Project Manual will not require the Consultant to update these
documents.
A Final Estimate will be prepared for each bid package based on the final number of homes to be
incorporated into the bid sets. If the plan check process identifies the need to modify the plans, the
Consultant will meet with the homeowners to review the modified scopes of work, gain the necessary
signatures, and resubmit revised documents to Plan Check. The Consultant will prepare one original
81/2 x 11 page format stamped copy of the final Bid Documents for reproduction by the City of El
Segundo to be distributed to contractors interested in bidding.
TASK 04006 CONDUCT PRE - CONSTRUCTION ACOUSTICAL TESTING
The Consultant will conduct acoustical testing for 10% of the housing stock in accordance with FAA
guidelines and procedures set forth by ASTM E966 -04 "Standard Guide for Field Measurements of
Airborne Sound Insulation of Building Facades and Building Elements." Pre - Construction acoustical
testing will take place in one round of tests at the completion of the assessment visits process.
0 The .cones Payne Group - 4/04/09
Page 3 of 5
i 4,J
Simultaneous measurements will be taken of the exterior and interior noise levels using an artificial
noise source to determine the noise level reduction (NLR) in decibels (dBA) of the wall / window
assemblies. Between 3 -5 rooms in each selected house will be tested. The NLR values will
determine the level of acoustical improvement necessary to meet the program goals. The
Consultant will prepare a pre- construction acoustical test report that documents existing condition
NLR values within each property tested.
....______._...._..___._. _._.
TASK 05000 - PROCUREMENT & BIDDING
....._.________ .........
TASK 05001 RESPOND TO CLARIFICATIONS & PREPARE ADDENDA
The Consultant will prepare clarifications in response to questions raised at the pre -bid conference.
Written responses, or addenda, to the bid documents will be issued, as required, by the City.
TASK 06000 - CONSTRUCTION PHASE SERVICES
...... ...______ ...................__.
......__._.___... _.___._.....
TASK 06001 REVIEW CONTRACTOR SUBMITTALS
The Consultant will receive project submittals and technical information from the contractors to
review for conformance with the contract documents. The Consultant shall process the submittals
within a ten (10) day period, unless the Contractor is requesting substitutions.
The City of El Segundo will coordinate the processing of all administrative submittals including
bonds, insurances, and related contractual matters.
TASK 06002 REVIEW CONTRACTOR SHOP DRAWINGS
The Consultant will receive shop drawings from the contractors to review for conformance with the
contract documents. The Consultant shall process the submittals within a ten (10) day period, unless
the Contractor is requesting substitutions.
TASK 06003 RESPOND TO RFI'S & RFCO'S
The JPG Team will receive Requests for Information (RFI's) and Requests for Change Order
(RFCO) from the City, and will promptly render interpretations necessary for proper execution and
progress of the work. The City of El Segundo will prepare change orders.
TASK 07000 - PROGRAM EVALUATION AND CLOSE -OUT
.........__. _.. __...
TASK 07001 CONDUCT POST- CONSTRUCTION TESTING
The Consultant will conduct post- construction acoustical testing for those homes pre- tested and
sound insulated by the program using the methodology established by the acoustical testing plan in
order to verify that the performance of acoustical treatments meets the airport's program goals. Test
results will be recorded, and the acoustical engineer will prepare and execute a Certificate of
Program Completion for each structure for forwarding to the FAA.
TASK 07002 ACOUSTICAL TESTING REPORT
A report comparing the pre -, and post- NLR values will be prepared to verify that the performance of
acoustical treatments meets the goals of the program.
ipThe Jones Payne Group - 4 /Od;`Q9
Page 4 of 5
JL 4
LIMITED CONSTRUCTION PHASE SERVICES DISCLAIMER
"It is understood and agreed that the Consultants Scope of Services under this Agreement does not
include project observation or review of the Contractor's performance or any other construction
phase services (except as noted above), and as such these services will be provided by the Client.
The Client assumes all responsibility for interpretation of the Contract Documents and for
construction observation, and the Client waives and claims against the Consultant that may be in any
way connected thereto.
In addition, the Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless
the Consultant, its officers, directors, employees, and sub - consultants (collectively, Consultant)
against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs,
arising out of or in any way connected with the performance of such services by other persons or
entities and from any claims and all claims arising from modifications, clarifications, interpretations,
adjustments or changes made to the Contract Documents to reflect changed field or other conditions,
except for claims arising from the sole negligence or willful misconduct of the Consultant."
0The
END OF SECTION
_luxes Pcyne Grp up - 9;'04/09
Page 5 of 5
�J
#ing Services fn 1 A
F•�,rse S n Insulation F c u..
Hansen, AAIA
Anderson,
Project Architect
Michael Anderson, AIA
(BASE)
Architectural
Design & Production
Veronica Greaves (JPG)
Ana -Maria Schafer
(BASE)
Architectural
Field Assessments
Maribel Aldana (JPG)
Keisha Belizaire (BASE)
Ana Maria Schafer
(BASE)
QA/QC
Patrick Leroy (JPG)
Bid Support
Joe Chairez (JPG)
SECTION III
PROJECT TEAM
Legend:
JPG - Jones Payne Group
BASE - BASE Architectrue
L&B - Charles M Salter Associates
ELS - El Segundo RSI Staff
0 - Key Staff
Chairez, AAIA
To be Named (JPG
Alan Hass, Dr-lllllllllllllllllli
EJames O'Neill (ELSj
HVAC Assessments &
Acoustical Testing
Construction
Design
To be Named (JPG)
Eric Seavey (L&B)
Administration
Joe Chairez (JPG)
QA/QC
Acoustical Consulting
Pre - Construction
Patrick Leroy (JPG)
Alan Hass, PE (L &B)
Joe Chairez (JPG)
Punch Lists
Bid Support Joe Chairez (JPG)
Joe Chairez (JPG)
Close -Out
Joe Chairez (JPG)
13 The Jones Payne Group - 9/04/09 Page 1 of 2
ve.ign Ord'esi,ng Services fL ti iv ct Ei Segundo, CA
des c f ;;r= .. ":r, rid insilotion fi -
SUBCONSULTANT: ARCHITECTURE - DBE
BASE ARCHITECTURE, PLANNING AND ENGINEERING, INC.
Mr. Michael Anderson, AIA, President
6151 W. Century Boulevard #1200
Los Angeles, CA 90045
(310) 988 -1080
CUCP File No. 10279
Firm Type - DBE
BASE Architecture will provide Architectural services for the RSI PRogram. Services will include,
but not be limited to design, bid, and construction support services.
SUBCONSULTANT: ACOUSTICAL CONSULTING
LANDRUM & BROWN, INC.
Mr. Mark Perryman, President
Corporate Office
11279 Cornell Park Drive
Cincinnati, OH 45242
(513) 530 -5333
L &B will provide acoustical testing, reporting and review of acoustical treatment criteria and
protocols.
SUBCONSULTANT: MECHANICAL /ELECTRICAL ENGINEERING
It is the intent of the Jones Payne Group to perform the M &E services in house. Should we find that
we are not able to do so we will procure the services of a local firm. The approach will be finalized
by the close of September prior to issuance of the NTP.
END OF SECTION
A3 The Jones Payne Group - 9/04/09 Page 2 of 2
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SECTION IV
SCHEDULE
The following proposed Schedule has been prepared for Design and Testing services for the City of
El Segundo Residential Sound Insulation Program. The schedule anticipates an October 1 2009 start
for consulting activities. The balance of the work should be able to be completed in no more that 24
months. Detailed task breakdowns and descriptions, by phase, are provided for the following service
categories:
01000. Program Administration
02000. Agency Coordination
03000. Customer Service /Community Liaison
04000. Architectural & Engineering Services
05000. Procurement & Bidding
06000. Construction Phase Services
07000. Program Evaluation & Close -out
Task
Start
Duration
Task 01000 - Program Administration
Project Adminstration/
317 Working Days
Management
Task 02000 - Agency Coordination
Coodinate with City's RSI
Program Staff
317 Working Days
Task 03000 - Custom Service/ Liaison
Schedule Acoustical Visits
209 Working Days
Task 04000 - Architecture &
Conduct Site Assessment
113 Working Days
Engineering
Visits
Task 05000 - Procurement & Bidding
Prepare Addenda
118 Working Days
Task 06000 - Construction Phase
Review Contractor
202 Working Days
Services
Submittals
Task 07000 - Program Evaluation and
Conduct Post-
10 Working Days
Close -Out
Construction Testing
The attached Microsoft Project Schedule shows tasks, subtasks, durations, start and finish dates, and
dependencies for the project by phase.
END OF SECTION
•
0 The Jones Payne Group - 91/04/09
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SECTION V
COMPENSATION
See attached summary sheets detailing the following:
Attachment A - Statement of Basis of Contract
Attachment B - Summary of Compensation
Attachment C - Rate Range Summary
Attachment D - Compensation Detail Sheet
Attachment E - Unit Price Summary
jpThe Jones Payne Group - 9/04/09 Page 1 of 1
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SECTION VI
INSURANCE
The Jones Payne Team, at its sole cost and expense, shall procure and maintain in full force and
effect, during the entire period of the contract the minimum types if insurance specified below. All
insurance will be procured from reputable insurers authorized to do business in the State of
California. Certificates of insurance evidencing the required coverages for the Jones Payne Team
will be provided under separate cover:
1. Workers Compensation and Employers Liability - The Jones Payne Team
maintains the required coverages and meets the required minimum limits.
• Workers Compensation: Statutory Limits.
Employer's Liability: $100,000 each accident — bodily injury by
accident; $100,000 each employee — bodily injury by disease; and $500,000
policy limit— bodily injury by disease.
2. General Liability Insurance - The Jones Payne Team maintains the required
coverages and meets the required minimum limits.
• Limit of Liability: $1,000,000 per occurrence combined single limit for bodily
injury (including death) and property damage liability; $1,000,000 advertising
injury; $2,000,000 general aggregate and $1,000,000 aggregate for products and
completed operations. The City may require higher limits of liability if, in the
City's sole discretion, the potential risk so warrants.
Coverage: Premises operations; blanket contractual liability; personal injury
liability (employee exclusion deleted); products and completed operations;
independent consultants, employees and volunteers as additional insureds;
cross liability; and broad form property damage (including completed
operations).
3. Automobile Liability Insurance - The Jones Payne Team maintains the required
coverages and meets the required minimum limits.
• Limit of Liability: $1,000,000 per occurrence combined single limit for bodily
injury (including death) and property damage liability.
• Coverage: Owned, non - owned, and hired vehicles.
4. Professional Liability Insurance - The Jones Payne Team maintains the
required coverages and meets the required minimum limits.
• Limit of Liability: $1,000,000 with a deductible not to exceed $100,000.
• Coverage: Errors and omissions including liability assumed under contract
• Professional Liability Insurance may be written on a claims -made basis provided
that coverage for occurrences happening during the performance of the Services
required under the Contract shall be maintained in full force and effect under the
policy or "tail" coverage for a period of at least two (2) years after completion of
the Services.
For the above listed insurance coverages the City of El Segundo will be named as an additionally
insured.. A professional liability waiver will not be required.
ipThe Jones Payne Group - 9/04/09 Page 1 of 2
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The Jones Payne Group - 9/04/109
Page 2 or z
1., 5 j-
Desk ;rd "e,ting Services for the C'y w . tu: ^c CA
Fe_. c'er -*'•c t ` -ctknd !nsuiation f'ro91am
SECTION VII
MINORITY, WOMEN AND DISABLED BUSINESS ENTERPRISES
Based upon The Jones Payne Group's experience in managing similar RSIP programs and the
RFQ's description of services, we have estimated the minimum participation level for the DBE
subconsultant at 27.32% (not including direct expenses).
SUBCONSULTANT:ARCHITECTURE
BASE ARCHITECTURE, PLANNING AND ENGINEERING, INC.
Mr. Michael Anderson, AIA, President
6151 W. Century Boulevard #1200
Los Angeles, CA 90045
(310) 988 -1080
CUCP File No. 10279
Firm Type - DBE
Minimum Participation Level: 27.32%
BASE Architecture will provide Architectural services for the RSI PRogram. Services will include,
but not be limited to design, bid, and construction support services.
1pThe Jones Payne Group - 9/04/09
Page 1 of 1
L V
e c C. i' !C h ;tF" City of E; s6gunde'
ATTACHMENT A
STATEMENT OF BASIS OF CONTRACT
The compensation for this contract will be paid on a cost-plus, fixed-fee basis. The total limit of the
contract will be $945,220, and the fixed fee will be $885,620.
jpThe Jones Payne Group - 9/04/09 Page 1 of I
JL
Lee :gn czrrd ?c-sting Services for the City A
Re:.iGer' c;' Sr,rid insulation Pregrarr
ATTACHMENT B
SUMMARY OF COMPENSATION
ATTACHMENT B 09/04/2009
Summary of Compensation
City of E/ Segundo
Residential Sound Insulation Program
PRIME CONSULTANT: The Jones Payne Group
TOTAL 8247 $885,620 $59,600 $945,220
jpThe Jones Payne Group - 9/04%09 Page 1 of 1
AMOUNTS
FIRM TOTAL HOURS
FEE EXPENSES TOTAL
The Jones Payne Group
5543
$598,712
$35,000
$633,712
BASE Architecture
2420
$242,008
$10,000
$252,008
Landrum & Brown
284
$44,900
$14,600
$59,500
TOTAL 8247 $885,620 $59,600 $945,220
jpThe Jones Payne Group - 9/04%09 Page 1 of 1
Eject rod lcsti; g SE3VICES 4v; e Cify of El Se
Res,,dE
c ot-rd Insulation Prc
ATTACHMENT C
RATE RANGE SUMMARY
Job Classification
Low
High
Principal -in- Charge
$222.00
$230.00
Project Manager
$132.00
$137.00
QA/QC Reviewer/ Specification Writer
$115.00
$120.00
Job Captain
$95.00
$99.00
Job Classification
Low
High
Principal
$196.00
$212.00
Project Architect
$145.00
$156.00
Designer
$110.00
$32.50
Drafter
$81.00
$88.00
Administrative Assistant
$70.00
$74.00
Hourly
.
Job Classification
Low
High
Managing Director
$215.00
$232.00
Sr. Consultant
$160.00
$173.00
Consultant
$145.00
$156.00
ipThe Jones Payne Group - 9/04/09
Page 1 of 1
tbJ
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ATTACHMENT D.1
COMPENSATION - PROJECT TEAM
TASK 01000 PROGRAM ADMINISTRATION
$76,500.00
01001 Program Administration & Management $68,724.00
01002 Prepare Monthly Progress Reports $7,776.00
TASK 02000 AGENCY COORDINATION
$26,892.00
02001 Coordinate w/ City's RSI Program Staff $8,316.00
02002 Coordinate w/ Local Building Officials $5,656.00
02003 Plan Check Coordination $19,200.00
TASK 03000 CUSTOMER SERVICE/ COMMUNITY LIAISON
$1,400.00
03001 Schedule Pre - Construction Acoustical Tests $700.00
03002 Schedule Post - Construction Acoustical Tests $700.00
TASK 04000 ARCHITECTURE & ENGINEERING SERVICES
$599,834.00
04001 Conduct Assessment Visits $131,120.00
04002 Prepare Design Concept Packets $128,366.00
04003 Prepare Homeowner Agreements $52,688.00
04004 Prepare Final Design Documents $201,526.00
04005 Prepare Bid Documents $70,944.00
04006 Conduct Pre - Construction Acoustical Tests $15,190.00
TASK 05000 PROCUREMENT & BIDDING
$9,616.00
05001 Respond to Clarifications & Prepare Addenda
$9,616.00
TASK 06000 CONSTRUCTION PHASE ACTIVITIES
$148,928.00
06001 Review Contractor Submittals
06002 Review Contractor Shop Drawings
06003 Respond to RFI's and RFCO's
$55,056.00
$44,824.00
$49,048.00
TASK 07000 PROGRAM EVALUATION & CLOSE -OUT
$22,450.00
07001 Conduct Post - Construction Acoustical Tests
07002 Acoustical Testing Report
$15,190.00
$7,260.00
SUB - TOTAL: ADMINISTRATION (1000 - 3000)
SUB - TOTAL: DESIGN & TESTING (4000 - 7000)
$104,792.00
$780,828.00
TOTAL: FIXED FEE
TOTAL: OTHER DIRECT COSTS
$885,620.00
$59,600.00
TOTAL: PROJECT TEAM LIMIT
$945,220.00
The Jones Payne Group - 9/04/09 Page 1 of 1
t, ,
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Cesign and Testing SEtvic.ES fc� tf. ^E Cify of El Segur;Oc' —
RCSidEr'�TiQl SOUnd insijlafion
ATTACHMENT D.2
COMPENSATION - THE JONES PAYNE GROUP
TASK 01000 PROGRAM ADMINISTRATION
$63,828.00
01001 Program Administration & Management $56,052.00
01002 Prepare Monthly Progress Reports $7,776.00
TASK 02000 AGENCY COORDINATION
$13,972.00
02001 Coordinate w/ City's RSI Program Staff $8,316.00
02002 Coordinate w/ Local Building Officials $5,656.00
02003 Plan Check Coordination $0.00
TASK 03000 CUSTOMER SERVICE/ COMMUNITY LIAISON
$0.00
03001 Schedule Pre - Construction Acoustical Tests $0.00
03002 Schedule Post - Construction Acoustical Tests $0.00
TASK 04000 ARCHITECTURE & ENGINEERING SERVICES
$369,872.00
04001 Conduct Assessment Visits $39,600.00
04002 Prepare Design Concept Packets $60,034.00
04003 Prepare Homeowner Agreements $52,688.00
04004 Prepare Final Design Documents $181,806.00
04005 Prepare Bid Documents $35,744.00
04006 Conduct Pre - Construction Acoustical Tests $0.00
TASK 05000 PROCUREMENT & BIDDING
$2,112.00
05001 Respond to Clarifications & Prepare Addenda
$2,112.00
TASK 06000 CONSTRUCTION PHASE ACTIVITIES
$148,928.00
06001 Review Contractor Submittals
06002 Review Contractor Shop Drawings
06003 Respond to RFI's and RFCO's
$55,056.00
$44,824.00
$49,048.00
TASK 07000 PROGRAM EVALUATION & CLOSE -OUT
07001 Conduct Post - Construction Acoustical Tests
07002 Acoustical Testing Report
$0.00
$0.00
SUB- TOTAL: ADMINISTRATION (1000 - 3000)
SUB - TOTAL: DESIGN & TESTING (4000 - 7000)
$77,800.00
$520,912.00
TOTAL: FIXED FEE
TOTAL: OTHER DIRECT COSTS
$598,712.00
$35,000.00
TOTAL: THE JONES PAYNE GROUP LIMIT
$633,712.00
jpThe Jones Payne Group - 9/04/09
Page 1 of 1
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ATTACHMENT D.3
COMPENSATION - BASE ARCHITECTURE
TASK 01000 PROGRAM ADMINISTRATION
$12,672.00
01001 Program Administration & Management $56,052.00
01002 Prepare Monthly Progress Reports $0.00
TASK 02000 AGENCY COORDINATION
$12,920.00
02001 Coordinate w/ City's RSI Program Staff $0.00
02002 Coordinate w/ Local Building Officials $0.00
02003 Plan Check Coordination $12,920.00
TASK 03000 CUSTOMER SERVICE/ COMMUNITY LIAISON
$1,400.00
03001 Schedule Pre - Construction Acoustical Tests $700.00
03002 Schedule Post- Construction Acoustical Tests $700.00
TASK 04000 ARCHITECTURE & ENGINEERING SERVICES
$207,512.00
04001 Conduct Assessment Visits $91,520.00
04002 Prepare Design Concept Packets $61,072.00
04003 Prepare Homeowner Agreements $0.00
04004 Prepare Final Design Documents $19,720.00
04005 Prepare Bid Documents $35,200.00
04006 Conduct Pre - Construction Acoustical Tests $0.00
TASK 05000 PROCUREMENT & BIDDING
$7,504.00
05001 Respond to Clarifications & Prepare Addenda
$7,504.00
TASK 06000 CONSTRUCTION PHASE ACTIVITIES
$0.00
06001 Review Contractor Submittals
06002 Review Contractor Shop Drawings
06003 Respond to RFI's and RFCO's
$0.00
$0.00
$0.00
TASK 07000 PROGRAM EVALUATION & CLOSE -OUT
$0.00
07001 Conduct Post - Construction Acoustical Tests
07002 Acoustical Testing Report
$0.00
$0.00
SUB - TOTAL: ADMINISTRATION (1000-3000)
SUB - TOTAL: DESIGN & TESTING (4000 - 7000)
$26,992.00
$215,016.00
TOTAL: FIXED FEE
TOTAL: OTHER DIRECT COSTS
$242,008.00
$10,000.00
TOTAL: BASE ARCHITECTURE LIMIT
$252,008.00
jpThe Jones Payne Group - 91/04/09 Page 1 of 1 � c U
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Res�de �:c'r �„,jnd insulation Proglan�
ATTACHMENT D.4
COMPENSATION - LANDRUM & BROWN
TASK 01000 PROGRAM ADMINISTRATION
$0.00
01001 Program Administration & Management $0.00
01002 Prepare Monthly Progress Reports $0.00
TASK 02000 AGENCY COORDINATION
$0.00
02001 Coordinate w/ City's RSI Program Staff $0.00
02002 Coordinate w/ Local Building Officials $0.00
02003 Plan Check Coordination $0.00
TASK 03000 CUSTOMER SERVICE/ COMMUNITY LIAISON
$0.00
03001 Schedule Pre - Construction Acoustical Tests $700.00
03002 Schedule Post - Construction Acoustical Tests $700.00
TASK 04000 ARCHITECTURE & ENGINEERING SERVICES
$22,450.00
04001 Conduct Assessment Visits $0.00
04002 Prepare Design Concept Packets $7,260.00
04003 Prepare Homeowner Agreements $0.00
04004 Prepare Final Design Documents $0.00
04005 Prepare Bid Documents $0.00
04006 Conduct Pre - Construction Acoustical Tests $15,190.00
TASK 05000 PROCUREMENT & BIDDING
$0.00
05001 Respond to Clarifications & Prepare Addenda
$0.00
TASK 06000 CONSTRUCTION PHASE ACTIVITIES
$0.00
06001 Review Contractor Submittals
06002 Review Contractor Shop Drawings
06003 Respond to RFI's and RFCO's
$0.00
$0.00
$0.00
TASK 07000 PROGRAM EVALUATION & CLOSE -OUT
$22,450.00
07001 Conduct Post - Construction Acoustical Tests
07002 Acoustical Testing Report
$15,190.00
$7,260.00
SUB - TOTAL: ADMINISTRATION (1000 - 3000)
SUB - TOTAL: DESIGN & TESTING (4000 - 7000)
$0.00
$44,900.00
TOTAL: FIXED FEE
TOTAL: OTHER DIRECT COSTS
$44,900.00
$14,600.00
TOTAL: LANDRUM & BROWN LIMIT
$59,500.00
jpThe Jones Payne Group - 9/04/09
Page 1 of 1
Des;gn c,r;;a ?ESting Services for the Ivity
RE:, car, + =e? `.c,k�rd insulation Frcararr;
ATTACHMENT E
UNIT COST SUMMARY
UNIT COST BASIS WORKHEET
< 1000 sq ft
1000 - 1500 sq ft
1500 - 2000 sq ft
> 2000 sq ft
04001 Site Assessments
$329
$494
$456
$658
$608
$823
$760
04002 Concept Packets
$304
$169
$212
$254
$296
04003 Homeowner Agreements
Sum of Unit Cost Categories
$802
$1,161
$1,520
$1,879
Total Unit Cost by SF Category
$3,187
$3,545
$3,904
$4,263
Extrapolated Costs for 200 Units
$637,302
$709,065
$780,828
$852,591
E ADMIN I MGMT
PLUS BAS
200 unit AIM $104,792 $104,792 $104,792 $104,792
Expenses $59,600 $59,600 $59,600 $59,600
FEE BASIS 1
TOTAL COST /UNIT $4,726 /Unit
Note that yellow fields denote baseline fee outlined in Attachments. Extrapolated costs for 200 units
cover all design fees with the exception of expenses. 200 Unit A/M reflects administrative costs.
jpThe Jones Payne Group - 9/04/09
Page 1 of 1
�.Up
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve an employment agreement with Robert
Hyland for the position of Director of Human Resources , effective September 15, 2009.
(Fiscal Impact: $73,500)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the attached agreement;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Copy of draft employment agreement
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $73,500
Additional Appropriation: No
Account Number(s): N/A I,
ORIGINATED BY: Bill Crowe, AssistA ity Manager
REVIEWED BY:
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
Robert Hyland has expressed his intention to retire from the City effective December 31, 2009.
However it is his desire to remain an employee with the City on a contract basis for a period of at
least six months in his current capacity as Director of Human Resources. The City Manager
concurs with Director Hyland that the best interests of the City and the Human Resources
Department are maintained by entering into an employment agreement with Director Hyland.
The agreement provides that Director Hyland will continue to serve in his current capacity of
Director of Human Services and that he will be compensated for a total number of hours not to
exceed 960 during the contract period which begins January 1, 2010 and ends June 30, 2010.
Compensation due to Director Hyland is stated at $76.56 /hour. The City Manager retains the
right to terminate the agreement at any time with or without cause.
The agreement benefits the City by securing Director Hyland's considerable management and
human resources expertise to direct the implementation of the Department's succession plan,
oversee installation of critical new information systems including an HR module to the Eden
Financial System and NEOGOV Applicant Tracking System, and support department managers
with restructuring /downsizing projects intended to address declining revenue streams. Director
22
Hyland has served the City ably for the past 21 years and it is expected that the City will benefit
from this recommended contract arrangement.
11 V
EMPLOYMENT AGREEMENT
This Employment Agreement ( "Agreement ") is effective as of September 15,
2009 between the City of El Segundo ( "City ") and Robert Hyland ( "Hyland ").
RECITALS
Whereas Hyland has informed the City that he will be filing the necessary
documents to commence receiving retirement benefits from the California Public
Employees Retirement System ( "PERS ") as of December 31, 2009, and concurrently
therewith terminate his current employment status with the City; and,
Whereas the City desires to have Hyland continue to provide contractual services
as the Director of Human Resources for the City for the period of January 1, 2010
through June 30, 2010 pursuant to the terms of this Agreement, based upon the
experience that Hyland has in human resources, and particularly with the City, as the City
believes such skills are of significant value to the City for the term of this Agreement;
and,
Whereas Hyland desires to continue functioning as Director of Human Resources
for the City on a contractual basis.
Now Therefore, the City and Hyland do hereby covenant, agree and warrant as
follows:
Section 1. Term of Agreement. During the term of this Agreement Hyland shall
be an "at- will" contractual employee of the City. The Agreement shall be in effect from
January 1, 2010 through June 30, 2010 unless it is terminated prior to June 30, 2010 by
the City Manager or City Council. The City Council or City Manager may by written
notice to Hyland, immediately terminate this Agreement and thereby Hyland's
contractual employee status with the City at any time, with or without cause.
Section 2. Duties and Authority. Hyland shall, and have the authority to,
discharge those duties and responsibilities set forth in the City's job description for the
Director of Human Resources, the El Segundo Municipal Code, and other applicable
federal, state, and local laws and regulations; and, fulfill such other duties and
responsibilities that are assigned to him from time to time by the City Manager.
Additionally, Hyland shall coordinate with the City Manager by March 1, 2010 an
acceptable transition plan with regard to the anticipated filling of the Director of Human
Resources position beginning July 1, 2010.
Section 3. Hours and Compensation. During his employment, Hyland shall
devote such, time, interest and effort to the performance of this Agreement as is
necessary to duly carry out his duties as Director of Human Resources. It is expected that
Hyland shall devote an average of 36 hours per week to the performance of his duties. In
no event, shall Hyland work or be compensated for more than 960 hours during the
i'7 4
period of January 1, 2010 through June 30, 2010. Hyland shall be paid at the rate of
$76.56 per hour, payable in bi- weekly payments (at the same time that City employees
are regularly paid) which shall be subject to all applicable federal, state and local payroll
withholdings and deductions. Hyland shall record all of his hours on a daily basis and
transmit such records to the Finance Department on a weekly basis. Hyland's attendance
at conferences and seminars that are normal and customary for Human Resource
Directors, and which are approved in advance by the City Manager, shall be deemed
working hours for purposes of this Agreement.
Section 4. Benefits. Hyland shall not receive any benefits, including but not
limited to medical, dental, sick leave, vacation time, etc., that are generally available to
other City employees. However, Hyland shall be entitled to take up to 100 hours of time
off, for the period of January 1, 2010 through June 30, 2010, as personal time to be
utilized for whatever reason he chooses and submit such hours for payment as part of the
960 hours that he may compensated for during the six month period.
Section 5 Expense Reimbursement. During the term of this Agreement, City
shall reimburse Hyland for reasonable business expenses, including travel, parking,
business meetings and professional dues associated with maintaining membership in
human resources related professional organizations pursuant to the applicable provisions
of El Segundo Municipal Code and City administrative policies.
Section 6 Indemnification by City. In accordance with the California
Government Code, the City shall defend, hold harmless and indemnify Hyland against
any claim or legal action arising out of any alleged act or omission occurring within the
scope of Hyland's employment as Director of Human Resources, except any action that
may be brought by PERS as set forth in Section 7.
Section 7. PERS Benefits. At the time this Agreement is entered into,
Government Code Section 21224 allows a PERS retiree to perform contractual employee
services under certain circumstances for up to a total of 960 hours in any PERS fiscal
year for all PERS contracting employers without being reinstated from retirement, and
without loss or interruption of PERS retirement benefits. However, it is agreed and
acknowledged by the parties that in making this Agreement available to Hyland, neither
the City nor any of its elected or appointed officials, officers, employees or agents
assures, represents, or guarantees that performance of the contracted -for services is in
accordance with these certain circumstances and will have no impact upon Hyland's
PERS' retirement benefits. If a controversy arises between Hyland and PERS regarding
the impact of this Agreement and the services provided for herein upon the nature of
PERS retirement benefits, the City shall have no obligation to intervene in or defend or
prosecute such dispute notwithstanding the indemnification set forth in Section 7 of this
Agreement. Accordingly, it is recommended by the City that prior to entering into this
Agreement, Hyland first bring it to the attention of PERS and that Hyland thereby
personally determine, what, if any, impact this Agreement and the performance of the
services set forth herein, will or may have upon the employee's PERS' retirement
i
benefits. Additionally, it is recommended that Hyland consult with his own legal counsel
regarding the terms and conditions of this Agreement, including this Section 8 of this
Agreement. Hyland hereby releases and holds harmless the City and its officials,
officers, employees and agents from and against any and all actions (including imposition
of costs, fines and penalties) that PERS may impose against Hyland arising from or
relating to this Agreement. This provision shall survive the termination of this
Agreement.
Section 8 Governing Law and Venue. This Agreement shall be construed in
accordance with the laws of the State of California and the Los Angeles County Superior
Court shall be the venue for legal disputes arising out of or relating to this Agreement.
Section 9. Joint Drafting. This Agreement shall be interpreted as though it was
prepared by both the City and Hyland.
Section 10 Entire Agreement. This Agreement reflects the entire understanding
of the City and Hyland with regard to Hyland's contractual employment with the City
and supersedes all prior written and oral understanding and agreements with respect
thereto. This Agreement can only be amended in a writing signed by the City and
Hyland.
Section 11. Severability. Should any provision of this Agreement be deemed by
a court of competent jurisdiction to be invalid or unenforceable such shall not effect the
validity or enforceability of any other provision of this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO ROBERT HYLAND
Jack Wayt, City Manager
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Robert Hyland
Mark D. Hensley, City Attorney
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve an employment agreement with David
Cummings for the position of Police Chief, effective September 15, 2009. (Fiscal Impact:
$106,560)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the attached agreement;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Copy of draft employment agreement
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $106,560
Additional Appropriation: No
Account Number(s): N/A
ORIGINATED BY: Bill Crowe Assistant Cit4 eager
REVIEWED BY:
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
David Cummings has expressed his intention to retire from the City effective October 16, 2009.
However it is his desire to remain an employee with the City on a contract basis for a period of at
least six months in his current capacity as Police Chief. The City Manager concurs with the
Chief that the best interests of the City and the Police Department are maintained by entering
into an employment agreement with Chief Cummings.
The agreement provides that Chief Cummings will continue to serve in his current capacity of
Police Chief and that he will be compensated for a total number of hours not to exceed 960
during the contract period which begins October 17, 2009. Compensation due to Chief
Cummings is stated at $111 /hour. The City Manager retains the right to terminate the agreement
at any time with or without cause.
The agreement benefits the City in that it allows for the development of an orderly succession
plan for the appointment of the next Chief of Police and it will allow him to participate and
complete several on -going projects (i.e. Communications Center analysis, Department
reorganization and probable rightsizing). Chief Cummings has served the City ably for the past
32 years and it is expected that the City will benefit from this recommended contract
23
.@ F
�. I J
arrangement. The Chief and City Manager will commence with an appropriate succession plan
for the selection of the next Police Chief with an anticipated filling of the position beginning
April 18, 2010.
IL
EMPLOYMENT AGREEMENT
This Employment Agreement ( "Agreement ") is effective as of September 15,
2009 between the City of El Segundo ( "City ") and David Cummings ( "Cummings ").
RECITALS
Whereas Cummings has informed the City that he will be filing the necessary
documents to commence receiving retirement benefits from the California Public
Employees Retirement System ( "PERS ") as of October 17, 2009, and concurrently
therewith terminate his current employment status with the City; and,
Whereas the City desires to have Cummings continue to provide contractual
services as the Chief of Police for the City for the period of October 17, 2009 through
April 18, 2010 pursuant to the terms of this Agreement, based upon the experience that
Cummings has in law enforcement, and particularly with the City, as the City believes
such skills are of significant value to the City for the term of this Agreement; and,
Whereas Cummings desires to continue functioning as Chief of Police for the City
on a contractual basis.
Now Therefore, the City and Cummings do hereby covenant, agree and warrant as
follows:
Section 1 Term of Agreement. During the term of this Agreement Cummings
shall be an "at- will" contractual employee of the City. The Agreement shall be in effect
from October 17, 2009 through April 18, 2010 unless it is terminated prior to April 18,
2010 by the City Manager or City Council. The City Council or City Manager may by
written notice to Cummings, immediately terminate this Agreement and thereby
Cummings's contractual employee status with the City at any time, with or without
cause.
Section 2 Duties and Authority. Cummings shall, and have the authority to,
discharge those duties and responsibilities set forth in the City's job description for the
Chief of Police, the El Segundo Municipal Code, and other applicable federal, state, and
local laws and regulations; and, fulfill such other duties and responsibilities that are
assigned to him from time to time by the City Manager. Additionally, Cummings shall
coordinate with the City Manager by January 1, 2010 an acceptable transition plan with
regard to the anticipated filling of the Chief of Police position beginning April 19, 2010.
Section 3 Hours and Compensation. During his employment, Cummings shall
devote such, time, interest and effort to the performance of this Agreement as is
necessary to duly carry out his duties as Chief of Police. It is expected that Cummings
shall devote an average of 36 hours per week to the performance of his duties. In no
event, shall Cummings work or be compensated for more than 960 hours during the
period of October 17, 2009 through April 18, 2010. Cummings shall be paid at the rate
�t�i
of $ 111 per hour, payable in bi- weekly payments (at the same time that City employees
are regularly paid) which shall be subject to all applicable federal, state and local payroll
withholdings and deductions. Cummings shall record all of his hours on a daily basis and
transmit such records to the Finance Department on a weekly basis. Cummings's
attendance at conferences and seminars that are normal and customary for chiefs of
police, and which are approved in advance by the City Manager, shall be deemed
working hours for purposes of this Agreement.
Section 4. Benefits. Cummings shall not receive any benefits, including but not
limited to medical, dental, sick leave, vacation time, etc., that are generally available to
other City employees. However, Cummings shall be entitled to take up to 100 hours of
time off, for the period of October 17, 2009 through April 18, 2010, as personal time to
be utilized for whatever reason he chooses and submit such hours for payment as part of
the 960 hours that he may compensated for during the six month period.
Section 5. Vehicle Use. During the term of this Agreement, the City shall
provide Cummings with use of a City vehicle consistent with the terms and conditions
under which the City ordinarily provides the Chief of Police with use of a City vehicle.
Section 6 Expense Reimbursement. During the term of this Agreement, City
shall reimburse Cummings for reasonable business expenses, including travel, parking,
business meetings and professional dues associated with maintaining membership in law
enforcement related professional organizations pursuant to the applicable provisions of El
Segundo Municipal Code and City administrative policies.
Section 7 Indemnification by City. In accordance with the California
Government Code, the City shall defend, hold harmless and indemnify Cummings
against any claim or legal action arising out of any alleged act or omission occurring
within the scope of Cummings's employment as Chief of Police, except any action that
may be brought by PERS as set forth in Section 8.
Section 8. PERS Benefits. At the time this Agreement is entered into,
Government Code Section 21224 allows a PERS retiree to perform contractual employee
services under certain circumstances for up to a total of 960 hours in any PERS fiscal
year for all PERS contracting employers without being reinstated from retirement, and
without loss or interruption of PERS retirement benefits. However, it is agreed and
acknowledged by the parties that in making this Agreement available to Cummings,
neither the City nor any of its elected or appointed officials, officers, employees or agents
assures, represents, or guarantees that performance of the contracted -for services is in
accordance with these certain circumstances and will have no impact upon Cummings's
PERS' retirement benefits. If a controversy arises between Cummings and PERS
regarding the impact of this Agreement and the services provided for herein upon the
nature of PERS retirement benefits, the City shall have no obligation to intervene in or
defend or prosecute such dispute notwithstanding the indemnification set forth in Section
7 of this Agreement. Accordingly, it is recommended by the City that prior to entering
into this Agreement, Cummings first bring it to the attention of PERS and that Cummings
�Jis
thereby personally determine, what, if any, impact this Agreement and the performance
of the services set forth herein, will or may have upon the employee's PERS' retirement
benefits. Additionally, it is recommended that Cummings consult with his own legal
counsel regarding the terms and conditions of this Agreement, including this Section 8 of
this Agreement. Cummings hereby releases and holds harmless the City and its officials,
officers, employees and agents from and against any and all actions (including imposition
of costs, fines and penalties) that PERS may impose against Cummings arising from or
relating to this Agreement. This provision shall survive the termination of this
Agreement.
Section 9 Governing Law and Venue. This Agreement shall be construed in
accordance with the laws of the State of California and the Los Angeles County Superior
Court shall be the venue for legal disputes arising out of or relating to this Agreement.
Section 10. Joint Drafting. This Agreement shall be interpreted as though it was
prepared by both the City and Cummings.
Section 11 Entire Agreement. This Agreement reflects the entire understanding
of the City and Cummings with regard to Cummings's contractual employment with the
City and supersedes all prior written and oral understanding and agreements with respect
thereto. This Agreement can only be amended in a writing signed by the City and
Cummings.
Section 12. Severability. Should any provision of this Agreement be deemed by
a court of competent jurisdiction to be invalid or unenforceable such shall not effect the
validity or enforceability of any other provision of this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO DAVID CUMMINGS
Jack Wayt, City Manager
ATTEST:
Cindy Mortesen, City Clerk
David Cummings
i
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 15, 2009
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding the adoption of Ordinance No. 1433 adding a
new Chapter 10 -5 to the El Segundo Municipal Code ( "ESMC ") regulating water
conservation methods and amending ESMC §§ 1 -2A -1, 1 -2A -2, and 1 -2A -3 to enforce
Chapter 10 -5 with administrative citations. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1433;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Ordinance No. 1433
Council Staff Report for September 1, 2009
Sample ordinance from Metropolitan Water District (from 4/21/09)
Letter dated April 21, 2009 from Continental Development Corporation
Ordinance No. 1180, adopted April 21, 1992
Ordinance No. 1160, adopted February 19, 1991
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $N /A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Dana Greenwood, Public Works Director \�
REVIEWED BY:
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
At the September 1, 2009 City Council meeting a staff report was submitted to make
modifications to Sections 10 -5 -4, 10 -5 -7A, and 10- 5 -22E. The ordinance was subsequently
introduced and the second reading and adoption was scheduled for September 15, 2009, with
changes. If adopted, Ordinance No. 1433 will become effective in thirty days.
Council recommended revisions incorporated and reflected in the attached ordinance:
➢ Section 10 -5 -4 — Amended to read plumbing breaks to be fixed "not later than forty -eight
(48) hours ".
➢ Section 10- 5 -7A.1 — Adding "or utilizing recycled water"
➢ Strike Section 10 -5 -22E
�i
ORDINANCE NO.
AN ORDINANCE ADDING A NEW CHAPTER 10 -5 TO THE EL SEGUNDO
MUNICIPAL CODE ( "ESMC ") ESTABLISHING WATER CONSERVATION
MEASURES IN ACCORDANCE WITH WATER CODE § 375 AND
AMENDING ESMC §§ 1 -2A -1, 1 -2A -2, AND 1 -2A -3 TO ENFORCE ESMC
CHAPTER 10 -5 WITH ADMINISTRATIVE CITATIONS.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds as follows:
A. Protecting, conserving, and managing water supplies is an issue of
municipal concern. Contamination, drought, or damage to the City's
potable water infrastructure can lead to a water emergency.
B. The City receives all of its water from the West Basin Municipal Water
District ( "WBMWD ") and Metropolitan Water District of Southern California
( "MWD "; collectively, "Districts ").
C. It is in the public interest for the City to enact regulations for distribution
and use of potable water including, without limitation, water conservation
programs to encourage efficient water use and discourage waste.
SECTION 2: El Segundo Municipal Code ( "ESMC ") §§ 1 -2A -1, 1 -2A -2, and 1 -2A -3 are
amended to read as follows:
1-2A -1: Purpose.
This chapter is adopted pursuant to the city's police powers and Government Code
§ 53069.4 for the purpose of making any violations of El Segundo Municipal Code
§§ 5-4 -1 to 5-4 -13 (entitled "Storm Water and Urban Runoff Pollution Controf') and
§§ 10 -5 -1 to 10 -5 -23 (entitled "Water Conservation ") subject to an administrative
fine and to set forth the procedures for the imposition and collection of such fines.
1 -2A -2: Applicability.
This chapter provides for administrative citations that are in addition to all other legal
remedies, criminal or civil, which the city may pursue to address violations of the
Storm Water Code and Water Conservation Code. The use of this chapter is at the
sole discretion of the code enforcement officer.
1 -2A -3: Definitions:
Unless the contrary is stated or clearly appears from the context, the following
definitions govern the construction of the words and phrases used in this chapter:
"Water Conservation Code" means §§ 10 -5 -1 to 10 -5 -23 of the El Segundo
Municipal Code and any federal, state, or local regulation enforced by and through
the Water Conservation Code including, without limitation, pertinent provisions of
Titles 13 and 15 of this Code."
SECTION 3: A new Chapter 10 -5, entitled Water Conservation, is added to the ESMC
to read as follows:
"CHAPTER 10 -5
WATER CONSERVATION
10 -5 -1:
Purpose.
10 -5 -2:
Definitions.
10 -5 -3:
Water Conservation Program.
10 -5-4:
Repair of Plumbing, Sprinkler and Irrigation System.
10 -5 -5:
Watering/irrigation.
10 -5 -6:
Miscellaneous Restrictions.
10 -5 -7:
Commercial Car Washes.
10 -5 -8:
Washing of Equipment and Machinery.
10 -5 -9:
Cleaning of Structures.
10 -5 -10:
Cleaning of Surfaces.
10 -5 -11:
Water Spillage.
10 -5 -12:
Swimming Pools and Spas.
10 -5 -13:
Fountains, Decorative Basins, Ponds, Waterways.
10 -5 -14:
Cooling Systems.
10 -5 -15:
Commercial Laundry Facilities.
10 -5 -16:
Visitor- Serving Facilities.
10 -5 -17:
Restaurants.
10 -5 -18:
Construction.
10 -5 -19:
Use of Hydrants.
10 -5 -20:
Indiscriminate Use.
10 -5 -21:
Public Health and Safety.
10 -5 -22:
Water shortage contingency measures.
10 -5 -23:
Relief from compliance.
10 -5 -1: Purpose.
This Chapter is adopted pursuant to Water Code § 375 for the purpose of
establishing water conservation requirements and implementing contingency
measures in the event of water shortages.
10 -5 -2: Definitions.
Unless the contrary is stated or clearly appears from the context, the
Y��
following definitions govern the construction of the words and phrases used
in this Chapter.
"Impervious surface" means a constructed or modified surface that cannot
effectively percolate water. The terms includes, without limitation, sidewalks,
driveways, gutters, and roads.
"Person" means a natural or corporate person who receives potable water
service from the City.
"Programmed" means a weather -based or senor -based irrigation controller
that was programmed in accordance with manufacturer's instructions and
site- specific conditions.
"Responsible person" means the person responsible for daily operations of
every residential or commercial premises located within the City's jurisdiction
including, without limitation, the property owner.
"Sensor -based irrigation controller" means an irrigation controller that
operates based upon input received from any combination of sensors such
as rain, light, and soil moisture, installed within or around an irrigated
landscape area.
"Weather -based irrigation controller" means an irrigation controller that
operates based on evapotranspiration rates and historic or real -time weather
data.
10 -5 -3: Water Conservation Program.
All water customers are required to adopt and put into use at the earliest
possible date drought water conservation programs.
10 -5-4: Repair of Plumbing, Sprinkler and Irrigation System.
Responsible persons must, as soon as practicable, but not later than ort -
ei ht (48) hours after such person first discovers water leaks, commence
repair of any leaking pipes, faucets, plumbing fixtures, other water service
appliances, sprinklers, watering or irrigation systems, or distribution systems
and promptly complete such repair work, unless a waiver is obtained from
the City.
10 -5 -5: Water!ngllrrigation.
It is unlawful for any person to water their lawn or landscaping or permit their
lawn or landscaping to be watered between the hours of nine (9:00) AM and
seven (5:00) PM, except as provided below:
3
Deleted: seventy -two
Deleted: 72 ,
i8Ll
A. Persons may operate an irrigation system between 9:00 AM and 5:00 PM
for the purpose of installing, repairing or routine maintenance of the same;
B. Persons may water between the hours of 9:00 AM and 5:00 PM using any
of the following methods:
Properly programmed weather -based and /or sensor -based
irrigation controllers;
2. Drip irrigation;
By hand, using a bucket; or
4. By hand, using a hose with an automatic shutoff nozzle
10 -5 -6: Miscellaneous Restrictions. The following are unlawful for any person:
A. Allowing grass, lawns, groundcover, shrubbery, and open ground to be
watered at any time while it is raining.
B. Operating landscape irrigation system(s) that allow overspray or excess
runoff onto impervious surfaces (such as sidewalks, driveways, v- ditches,
gutters and roadways).
C. To use a water hose to wash any vehicle including, without limitation,
cars, trucks, boats, trailers, recreational vehicles, or campers, or any other
aircraft, tractor, or any other vehicle, or any portion thereof, unless the
hose is equipped with an automatic shutoff nozzle. Except for individual
residential vehicle washing, all wash water from vehicle washing /cleaning
activity must be prevented from discharging to the stormwater drainage
system.
10 -5 -7: Commercial Car Washes.
A. It is unlawful for commercial car wash facilities to permit the washing of
any boat or vehicle in such facility or on its premises, other than by the
following methods:
1. Use of mechanical automatic car wash facilities utilizing water
recycling equipment or utilizing recycled water;
2. Use of a hose that operates on a timer for limited time periods and
shuts off automatically at the expiration of the time period;
3. Use of a hose equipped with an automatic shutoff nozzle; or
4
185
4. Use of bucket and hand washing.
B. All wash /rinse water must be captured and recycled or discharged into the
sanitary sewer system.
C. All new commercial conveyor car wash facilities must be equipped with a
water recycling system.
10 -5 -8: Washing of Equipment and Machinery.
It is unlawful for any person to use a water hose to wash any type of
equipment or machinery, or any portion thereof, unless the hose is equipped
with an automatic shutoff nozzle. All wash water from such washing /cleaning
activity must be prevented from discharging to the stormwater drainage
system.
10 -5 -9: Cleaning of Structures.
It is unlawful for any person to use water through a hose to clean the exterior
of any building or structure unless such hose is equipped with a shutoff
nozzle. All wash water from such activity must be prevented from
discharging to the stormwater drainage system.
10 -5 -10: Cleaning of Surfaces.
It is unlawful for any person to use water through a hose to clean any
sidewalk, driveway, roadway, parking lot, or any other outdoor paved or hard
surfaced area, unless all wash water from such activity is prevented from
discharging to the stormwater drainage system.
10 -5 -11: Water Spillage.
Every person must minimize water spillage into streets, curbs, or gutters and
minimize runoff beyond the immediate area of use. Every person is deemed
to have under his /her control at all times his /her water distribution lines and
facilities, and to know the manner and extent of his /herwater use and excess
runoff.
10 -5 -12: Swimming Pools and Spas.
It is unlawful for any person to empty and refill a swimming pool or spa
except to prevent or repair structural damage or to comply with public health
regulations. Discharge of pool water, other than directly to the sanitary sewer
system, must be consistent with this Code with regard to stormwater.
Discharge of pool filter backwash water to the stormwater drainage system is
5
prohibited. All pools and spas must be equipped with a water recirculation
device. The use of a pool /spa cover is encouraged to prevent evaporative
water loss.
10 -5 -13: Fountains, Decorative Basins, Ponds, Waterways.
It is unlawful for any person to use water to operate or maintain levels in
decorative fountains, basins, ponds, and waterways unless a recirculation
device is in use. Discharge of water, other than directly to the sanitary sewer
system, must be consistent with this Code with regard to stormwater.
Discharge of filter backwash water to the stormwater drainage system is
prohibited.
10 -5 -14: Cooling Systems.
No single pass cooling systems are permitted in new connections.
10 -5 -15: Commercial Laundry Facilities.
New commercial laundry facilities must be equipped with a water reclamation
system for rinse water.
10 -5 -16: Visitor - Serving Facilities.
The owner and manager of each hotel, motel, restaurant, and other visitor -
serving facility must ensure that such facility displays, in places visible to all
customers, placards or decals approved by the City, promoting public
awareness of the need for water conservation and /or advising the public that
waste of water is prohibited.
10 -5 -17: Restaurants.
Restaurants in the City cannot serve water to restaurant customers, except
upon request of the customer.
10 -5 -18: Construction.
A. It is unlawful to use potable water for compacting or dust control purposes
in construction activities where there is a reasonably available source of
recycled or other non - potable water approved by the California State
Department of Health Services and appropriate for such use.
B. All water hoses used in connection with any construction activities must
be equipped with an automatic shutoff nozzle when an automatic shutoff
nozzle can be purchased or otherwise obtained for the size or type of
hose in use.
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10 -5 -19: Use of Hydrants.
it is unlawful for any person to utilize any fire hydrant for any purpose other
than fire suppression or emergency aid, without first obtaining written
approval from the City Manager, or designee.
10 -5 -20: Indiscriminate Use.
It is unlawful for any person to cause or permit the indiscriminate running of
water not otherwise prohibited by this chapter which is wasteful and without
reasonable purpose.
10 -5 -21: Public Health and Safety.
These regulations cannot be construed to limit water use which is
immediately necessary to protect public health or safety.
10 -5 -22: Water shortage contingency measures.
The City Council by resolution is authorized to require or impose reductions
in the use of water if such reductions are necessary in order for the City to
comply with water use restrictions imposed by federal, state or regional water
agencies or to respond to emergency water shortage conditions. Depending
on the expected duration and severity of the shortage, these measures may
include, without limitation, the following:
A. Prohibit the filling or emptying and refilling of swimming pools, excluding
normal maintenance of water levels due to evaporation.
B. Prohibit the use of a temporary fire hydrant meter from the City, or
otherwise using water through a temporary City water service.
C. Require all major water users to reduce their usage by the percentage
determined by the City Manager, or designee, to be necessary to sustain
adequate water supply for the City. Such percentage must be based both
on the rate of supply to the City and the rate of current water demand.
D. Impose an additional water surcharge above and beyond the existing City
water rates on all City residents, water users and water consumers who
fail or refuse to abide by the requirements, restrictions and priorities
adopted by the City in response to the emergency water shortage
condition.
VE. Suspend all sales and deliveries of City water, or use of City water, for
7
Deleted: < # >Employ additional City
staff to monitor water usage, provide
assistance to water users to reduce
their water consumption, and to police
the enforcement of the requirements,
restrictions and priorities adopted by
the City in response to the emergency
water shortage condition. ¶
Formatted: Bullets and Numbering
l V
construction or grading purposes.
F. Reduce or prohibit consumption or use of City water by residential, t- t Formatted: Bullets and Numbering
recreational, commercial, industrial and institutional water users for
landscape irrigation purposes.
G. Initiate or implement additional or innovative actions to increase the - - ----- Formatted: Bullets and Numbering ;
supply of water available to the City and to conserve the City's existing
water supply.
10 -5 -23: Relief from compliance.
The City Manager, or designee, may grant written waivers to persons who
apply on forms supplied by the City for:
A. Prohibited uses of water if it is found that a waiver is necessary to prevent
an emergency condition relating to health and safety, and if the person
seeking a waiver demonstrates that he or she implemented water
conservation measures in some other manner that achieves the
objectives of this Chapter. No waiver can be granted for the filling of any
decorative fountain, basin, pond, hot tub, spa or permanent swimming or
wading pool, unless the filling occurs as the result of performing
necessary leak repairs and unless the other provisions of this Section are
met.
B. No waiver can be granted unless the person demonstrates that he or she
has already achieved the maximum practical reduction in water
consumption as can be achieved by the affected property or business.
Any waiver granted must be based upon the water consumption rates of
similar water users, properties or businesses."
SECTION 4: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. This
ordinance is exempt from review under the California Environmental Quality Act
(California Public Resources Code §§ 21000, et seq., "CEQA ") and CEQA regulations
(14 California Code of Regulations §§ 15000, et seq.) because it establishes rules and
procedures to permit operation of existing facilities; minor temporary use of land;
ensure maintenance, restoration and protection of the environment; and regulate
normal operations of facilities for public gatherings. This Ordinance, therefore, is
categorically exempt from further CEQA review under Cal. Code Regs. Title 14, §§
15301, 15304(e), 15308, and 15323.
SECTION 5: SAVINGS CLAUSE. Repeal of any provision of the SPMC or any other
regulation by this Ordinance does not affect any penalty, forfeiture, or liability incurred
before, or preclude prosecution and imposition of penalties for any violation occurring
before, this Ordinance's effective date. Any such repealed part will remain in full force
and effect for sustaining action or prosecuting violations occurring before the effective
date of this Ordinance.
SECTION 6: SEVERABILITY. If any part of this Ordinance or its application is
deemed invalid by a court of competent jurisdiction, the city council intends that such
invalidity will not affect the effectiveness of the remaining provisions or applications and,
to this end, the provisions of this Ordinance are severable.
SECTION 7: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance
or its application is deemed invalid by a court of competent jurisdiction, any repeal of
the SPMC or other regulation by this Ordinance will be rendered void and cause such
SPMC provision or other regulation to remain in full force and effect for all purposes.
SECTION 8: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 9: This Ordinance will take effect on the 31 st day following its final passage
and adoption.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger, Assistant City Attorney
Kelly McDowell, Mayor
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 1, 2009
AGENDA STATEMENT AGENDA HEADING: Old Business
AGENDA DESCRIPTION:
Consideration and possible action to introduce and waive first reading of an ordinance adding a
new Chapter 10 -5 to the El Segundo Municipal Code (`SSMC ") regulating water conservation
methods and amending ESMC §§ 1 -2A -1, 1 -2A -2, and 1 -2A -3 to enforce Chapter 10 -5 with
administrative citations. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
(1) Introduce and waive first reading of an ordinance adding Chapter 10 -5 to the ESMC and
amending ESMC §§ 1 -2A -1, 1 -2A -2, and 1 -2A -3;
(2) Schedule second reading and adoption for September 15, 2009; ---��
(3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance
Sample ordinance from Metropolitan Water District (from 4/21/09)
Letter dated April 21, 2009 from Continental Development Corporation
Ordinance No. 1180, adopted April 21, 1992
Ordinance No. 1160, adopted February 19, 1991
FISCAL IMPACT: Included in Adopted Budget
Amount Budgete /A
Additional Appr r'. t' A
Account Number$). N/A
1•
ORIGINATED BY: Karl erg r, ssistant City Attorney
REVIEWED BY:
APPROVED BY: Mark Hensley, ity Attorney
BACKGROUND AND DISCUSSION:
As you are aware, in April 2009, the City Council considered a draft ordinance regulating water
conservation. That ordinance was the verbatim version of the Metropolitan Water District's
( "MWD ") draft model Water Conservation ordinance from December 2008. According to the
MWD, local water providers failing to adopt regulations that are at least as strict as MWD's
model ordinance would be ineligible to receive grant funding. In 2008, the City received grant
funds from Metropolitan Water District for the Environmental Expo in the amount of $3,000, and
most recently received $53,087 for the "It's Time to Get Serious " El Segundo Water
Conservation Banner Program.
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At its April 21St meeting, the City Council discussed the proposed ordinance. A majority of the
Council concluded that MWD's ordinance did not meet the City's needs and directed the City
Attorney's office to redraft the ordinance.
Included with this staff report is the redrafted ordinance which largely incorporates regulations
from the City's previously enacted water conservation ordinances: Ordinance Nos. 1160 and 11.80
(collectively, "Previous Regulations "). While it borrows sparingly from the MWD model
ordinance, the regulations are nevertheless just as strict. Among other things, the proposed
ordinance accomplishes the following:
• requires persons to adopt drought water conservation programs (per the Previous
Regulations);
• requires leak repairs within 72 hours (the Previous Regulations allow 48 hours; the
MWD allows 7 days after receiving notice);
• prohibits watering landscaping between 9 a.m. and 5 p.m. (which follows the MWD
model ordinance; the Previous Regulations prohibit watering between 10 a.m. and 4
P.M.);
• prohibits wasteful use of water through various means including, e.g., watering
sidewalks and washing cars without a bucket /shutoff nozzle (per Previous Regulations
and MWD);
• requires commercial car wash facilities to use water, recycling equipment (MWD
requires this beginning January 1, 2010);
• requires restaurants to serve water only upon request (both Previous Regulations and
MWD);
• allows the City Council to impose water use reductions by resolution to comply with
federal, state or regional restrictions because of emergency conditions (MWD has a
mandatory "Level" approach to which the City Council and Continental Development
Corporation objected; the proposed regulation allows greater flexibility);
• provides a procedure for waivers (per Previous Regulations and MWD); and
• allows administrative citations to be used for enforcing the water conservation
regulations (this allows for a civil proceeding rather than simply relying upon criminal
prosecution).
While staff generally tries to provide a redlined version of ordinances to assist with City Council
discussion, the extensive changes made by the City Attorney's office would make such
comparison impractical; most of the resulting document would show deleted language.
With the adoption of this ordinance there will be several new requirements that residents and
business owners need to be aware of. Staff will use various methods to get the information out to
the public such as water bill stuffers, articles in the El Segundo Herald, the City's website and
Community Cable Channel.
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ORDINANCE No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF El SEGUNDO, CALIFORNIA, AMENDING CHAPTER
2.10 TO THE CITY OF EL SEGUNDO MUNICIPAL CODE REGARDING
POLICIES FOR WATER CONSERVATION
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO HEREBY FINDS,
DETERMINES AND DECLARES:
WHEREAS, The City of El Segundo recognizes Article X, Section 2 of the California
Constitution that declares that water resources be put to beneficial use, waste or unreasonable use
of unreasonable method of use of water be prevented, and conservation of water to be fully
exercised with a view to the reasonable and beneficial use thereof, and
WHEREAS, Article XI, Section 7 of the California Constitution declares that a city or
county may make and enforce within its limits all local, police, sanitary, and other ordinances
and regulations not in conflict with general laws; and
WHEREAS, California Water Code section 375 authorizes water suppliers to adopt and
enforce a comprehensive water conservation program to reduce water consumption and conserve
supplies; and
WHEREAS, The adoption and enforcement of a water conservation and supply shortage
program is necessary to manage the City's potable water supply in the short and long -term and to
avoid or minimize the effects of drought and shortage within the City. Such program is essential
to ensure a reliable and sustainable minimum supply of water for the public health, safety and
welfare; and
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO OF DOES ORDAIN AS
FOLLOWS:
SECTION 1. Title 10 Chapter 2 of Recreation and Parks Department of the City of
El Segundo is hereby amended to be added and read as:
Section 10.02.09: Water Conservation Requirements — Prohibition Against Waste
The following water conservation requirements are effective at all times. Violations of this section will
be considered waste and an unreasonable use of water.
a. Limits on Watering Hours: Watering or irrigating of lawn, landscape or other vegetated area
with potable water is prohibited between the hours of 9:00 a.m. and 5:00 p.m. on any day, except
by use of a hand -held bucket or similar container, a hand -held hose equipped with a positive self -
closing water shut -off nozzle or device, or for very short periods of time for the express purpose
of adjusting or repairing an irrigation system.
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b. Limit on Watering Duration: Watering or irrigating of lawn, landscape or other vegetated area
with potable water using a landscape irrigation system or a watering device that is not
continuously attended is limited to no more than fifteen (15) minutes watering per day per station.
This subsection does not apply to landscape irrigation systems that exclusively use very low -flow
drip type irrigation systems when no emitter produces more than two (2) gallons of water per
hour and weather based controllers or stream rotor sprinklers that meet a 70% efficiency standard.
C. No Excessive Water Flow or Runoff: Watering or irrigating of any lawn, landscape or other
vegetated area in a manner that causes or allows excessive water flow or runoff onto an adjoining
sidewalk, driveway, street, alley, gutter or ditch is prohibited.
d. No Washing Down Hard or Paved Surfaces: Washing down hard or paved surfaces, including
but not limited to sidewalks, walkways, driveways, parking areas, tennis courts, patios or alleys,
is prohibited except when necessary to alleviate safety or sanitary hazards, and then only by use
of a hand -held bucket or similar container, a hand -held hose equipped with a positive self - closing
water shut -off device, a low- volume, high - pressure cleaning machine equipped to recycle any
water used, or a low- volume high - pressure water broom.
e. Obligation to Fix Leaks, Breaks or Malfunctions: Excessive use, loss or escape of water
through breaks, leaks or other malfunctions in the water user's plumbing or distribution system
for any period of time after such escape of water should have reasonably been discovered and
corrected and in no event more than seven (7) days of receiving notice from the City is
prohibited.
Re- circulating Water Required for Water Fountains and Decorative Water Features:
Operating a water fountain or other decorative water feature that does not use re- circulated water
is prohibited.
g. Limits on Washing Vehicles: Using water to wash or clean a vehicle, including but not limited
to any automobile, truck, van, bus, motorcycle, boat or trailer, whether motorized or not is
prohibited, except by use of a hand -held bucket or similar container or a hand -held hose equipped
with a positive self - closing water shut -off nozzle or device. This subsection does not apply to
any commercial car washing facility.
Drinking Water Served Upon Request Only: Eating or drinking establishments, including but
not limited to a restaurant, hotel, cafe, cafeteria, bar, or other public place where food or drinks
are sold, served, or offered for sale, are prohibited from providing drinking water to any person
unless expressly requested.
Commercial Lodging Establishments Must Provide Guests Option to Decline Daily Linen
Services: Hotels, motels and other commercial lodging establishments must provide customers
the option of not having towels and linen laundered daily. Commercial lodging establishments
must prominently display notice of this option in each bathroom using clear and easily understood
language.
No Installation of Single Pass Cooling Systems: Installation of single pass cooling systems is
prohibited in buildings requesting new water service.
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k. No Installation of Non -re- circulating in Commercial Car Wash and Laundry Systems:
Installation of non -re- circulating water systems is prohibited in new commercial conveyor car
wash and new commercial laundry systems.
Restaurants Required to Use Water Conserving Dish Wash Spray Valves: Food preparation
establishments, such as restaurants or cafes, are prohibited from using non -water conserving dish
wash spray valves.
M. Commercial Car Wash Systems: Effective on January 1, 2010, all commercial conveyor car
wash systems must have installed operational re- circulating water systems, or must have secured
a waiver of this requirement from the City
Section 10.02.10: Level 1 Water Supply Shortage
a. A Level 1 Water Supply Shortage exists when the City determines, in its sole discretion, that due
to drought or other water supply conditions, a water supply shortage or threatened shortage exists
and a consumer demand reduction is necessary to make more efficient use of water and
appropriately respond to existing water conditions. Upon the declaration by the City of a Level 1
Water Supply Shortage condition, the City will implement the mandatory Level 1 conservation
measures identified in this section.
Additional Water Conservation Measures: In addition to the prohibited uses of water
identified in Section 10.01.09, the following water conservation requirements apply during a
declared Level 1 Water Supply Shortage:
Limits on Watering Days: Watering or irrigating of lawn, landscape or other vegetated
area with potable water is limited to three days per week on a schedule established and
posted by the City. During the months of November through March, watering or
irrigating of lawn, landscape or other vegetated area with potable water is limited to no
more than one day per week on a schedule established and posted by the City. This
provision does not apply to landscape irrigation zones that exclusively use very low flow
drip type irrigation systems when no emitter produces more than two (2) gallons of water
per hour. This provision also does not apply to watering or irrigating by use of a hand-
held bucket or similar container, a hand -held hose equipped with a positive self- closing
water shut -off nozzle or device, or for very short periods of time for the express purpose
of adjusting or repairing an irrigation system.
2. Obligation to Fix Leaks, Breaks or Malfunctions: All leaks, breaks, or other
malfunctions in the water user's plumbing or distribution system must be repaired within
seventy-two (72) hours of notification by the City unless other arrangements are made
with the City
Section 10.02.11. Level 2 Water Supply Shortage
a. A Level 2 Water Supply Shortage exists when the City determines, in its sole discretion, that due
to drought or other water supply conditions, a water supply shortage or threatened shortage exists
and a consumer demand reduction is necessary to make more efficient use of water and
appropriately respond to existing water conditions. Upon the declaration by the City of a Level 2
Water Supply Shortage condition, the City will implement the mandatory Level 2 conservation
measures identified in this section.
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b. Additional Conservation Measures: In addition to the prohibited uses of water identified in
Section 10.02.09 and 10.02.11, the following additional water conservation requirements apply
during a declared Level 2 Water Supply Shortage:
1. Watering Days: Watering or irrigating of lawn, landscape or other vegetated area with
potable water is limited to two days per week on a schedule established and posted by the
City During the months of November through March, watering or irrigating of lawn,
landscape or other vegetated area with potable water is limited to no more than one day
per week on a schedule established and posted by the City. This provision does not apply
to landscape irrigation zones that exclusively use very low flow drip type irrigation
systems when no emitter produces more than two (2) gallons of water per hour. This
provision also does not apply to watering or irrigating by use of a hand -held bucket or
similar container, a hand -held hose equipped with a positive self - closing water shut -off
nozzle or device, or for very short periods of time for the express purpose of adjusting or
repairing an irrigation system.
2. Obligation to Fix Leaks, Breaks or Malfunctions: All leaks, breaks, or other
malfunctions in the water user's plumbing or distribution system must be repaired within
forty-eight (48) hours of notification by the City unless other arrangements are made with
the City.
3. Limits on Filling Ornamental Lakes or Ponds: Filling or re- filling ornamental lakes or
ponds is prohibited, except to the extent needed to sustain aquatic life, provided that such
animals are of significant value and have been actively managed within the water feature
prior to declaration of a supply shortage level under this ordinance.
Limits on Washing Vehicles: Using water to wash or clean a vehicle, including but not
limited to, any automobile, truck, van, bus, motorcycle, boat or trailer, whether motorized
or not, is prohibited except by use of a hand -held bucket or similar container, a hand -held
hose equipped with a positive self - closing water shut -off nozzle or device, by high
pressure /low volume wash systems, or at a commercial car washing facility that utilizes a
re- circulating water system to capture or reuse water.
Limits on Filling Residential Swimming Pools & Spas: Re- filling of more than one
foot and initial filling of residential swimming pools or outdoor spas with potable water is
prohibited.
Section 10.02.12. Level 3 Water Supply Shortage — Emergency Condition
a. A Level 3 Water Supply Shortage condition is also referred to as an "Emergency" condition. A
Level 3 condition exists when the City declares a water shortage emergency and notifies its
residents and businesses that a significant reduction in consumer demand is necessary to maintain
sufficient water supplies for public health and safety. Upon the declaration of a Level 3 Water
Supply Shortage condition, the City will implement the mandatory Level 3 conservation
measures identified in this section.
b. Additional Conservation Measures: In addition to the prohibited uses of water identified in
Section 10.02.09, 10.02.10, and 10.02.11, the following water conservation requirements apply
during a declared Level 3 Water Supply Shortage Emergency:
C.
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No Watering or Irrigating: Watering or irrigating of lawn, landscape or other vegetated
area with potable water is prohibited. This restriction does not apply to the following
categories of use, unless the City has determined that recycled water is available and may
be applied to the use:
Maintenance of vegetation, including trees and shrubs, that are watered using a
hand -held bucket or similar container, hand -held hose equipped with a positive
self - -closing water shut -off nozzle or device;
ii. Maintenance of existing landscape necessary for fire protection;
iii. Maintenance of existing landscape for soil erosion control;
iv. Maintenance of plant materials identified to be rare or essential to the well -being
of protected species;
Maintenance of landscape within active public parks and playing fields, day care
centers, golf course greens, and school grounds, provided that such irrigation
does not exceed two (2) days per week according to the schedule established in
Section 10.02.11(b)(1) and time restrictions in Section 10.02.09(a) and (b)(1);
vi. Actively irrigated environmental mitigation projects.
Obligation to Fix Leaks, Breaks or Malfunctions: All leaks, breaks, or other
malfunctions in the water user's plumbing or distribution system must be repaired within
twenty four (24) hours of notification by the City unless other arrangements are made
with the City.
3. Discontinue Service: The City, in its sole discretion, may discontinue service to
consumers who willfully violate provisions of this section.
Section 10.02.13. Procedures for Determination / Notification of Water Supply Shortage
a. Declaration and Notification of Water Supply Shortage: The existence of Level 1, Level 2 or
Level 3 Water Supply Shortage conditions may be declared by resolution of the City adopted at a
regular or special public meeting held in accordance with State law. The mandatory conservation
requirements applicable to Level 1, Level 2 or Level 3 conditions will take effect on the tenth day
after the date the shortage level is declared. Within five (5) days following the declaration of the
shortage level, the City must publish a copy of the resolution in a newspaper used for publication
of official notices. If the City activates a water allocation process, it must provide notice of the
activation by including it in the regular billing statement or by any other mailing to the address to
which the City customarily mails the billing statement for fees or charges for on -going water
service. A water allocation will be effective on the fifth day following the date of mailing or at
such later date as specified in the notice.
Section 10.02.14. Hardship Waiver
a. Undue and Disproportionate Hardship: If, due to unique circumstances, a specific
requirement of this chapter would result in undue hardship to a person using water or to property
upon which water is used, that is disproportionate to the impacts to water users generally or to
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similar property or classes of water users, then the person may apply for a waiver to the
requirements as provided in this section.
b. Written Finding: The waiver may be granted or conditionally granted only upon a written
finding of the existence of facts demonstrating an undue hardship to a person using water or to
property upon which water is used, that is disproportionate to the impacts to water users generally
or to similar property or classes of water use due to specific and unique circumstances of the user
or the user's property.
Application: Application for a waiver must be on a form prescribed by the City and
accompanied by a non - refundable processing fee in an amount set by the Public Works
Director.
2. Supporting Documentation: The application must be accompanied by photographs,
maps, drawings, and other information, including a written statement of the applicant.
Required Findings for Waiver: An application for a waiver will be denied unless the
Public Works Director finds, based on the information provided in the application,
supporting documents, or such additional information as may be requested, and on water
use information for the property as shown by the records of the City or its Agent, all of
the following:
That the waiver does not constitute a grant of special privilege inconsistent with
the limitations upon other residents and businesses;
ii. That because of special circumstances applicable to the property or its use, the
strict application of this chapter would have a disproportionate impact on the
property or use that exceeds the impacts to residents and businesses generally;
iii. That the authorizing of such waiver will not be of substantial detriment to
adjacent properties, and will not materially affect the ability of the City to
effectuate the purpose of this chapter and will not be detrimental to the public
interest; and
iv. That the condition or situation of the subject property or the intended use of the
property for which the waiver is sought is not common, recurrent or general in
nature.
Approval Authority: The Public Works Director must act upon any completed
application no later than ten (10) days after submittal and may approve, conditionally
approve, or deny the waiver. The applicant requesting the waiver must be promptly
notified in writing of any action taken. Unless specified otherwise at the time a waiver is
approved, the waiver will apply to; the subject property during the period of the
mandatory water supply shortage condition. The decision of the Public Works Director
will be final.
Section 10.12.15. Penalties and Violations
Misdemeanor: Any violation of this chapter may be prosecuted as a misdemeanor punishable by
imprisonment in the county jail for not more than thirty (3 0) days, or by a fine not exceeding one
thousand dollars ($1,000), or by both.
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b. Penalties: Penalties for failure to comply with any provisions of the ordinance are as follows:
1. First Violation: The City will issue a written warning and deliver a copy of this
ordinance by mail.
2. Second Violation: A second violation within the preceding twelve (12) calendar months
is punishable by a fine not to exceed one hundred dollars ($100).
3. Third Violation: A third violation within the preceding twelve (12) calendar months is
punishable by a fine not to exceed two hundred and fifty ($250).
4. Fourth and Subsequent Violations: A fourth and any subsequent violation is
punishable by a fine not to exceed five hundred ($500).
i. Water Flow Restrictor: In addition to any fines, the City may install a water
flow restrictor device of approximately one gallon per minute capacity for
services up to one and one -half inch size and comparatively sized restrictors for
larger services after written notice of intent to install a flow restrictor for a
minimum of forty eight (48) hours.
Discontinuing Service: In addition to any fines and the installation of a water flow
restrictor, the City may disconnect a customer's water service for willful violations of
mandatory restrictions in this chapter.
Cost of Flow Restrictor and Disconnecting Service: A person or entity that violates this
ordinance is responsible for payment of the City's charges for installing and /or removing any
flow restricting device and for disconnecting and /or reconnecting service per the City's schedule
of charges then in effect. The charge for installing and /or removing any flow restricting device
must be paid to the City before the device is removed. Nonpayment will be subject to the same
remedies as nonpayment of basic water rates.
d. Separate Offenses: Each day that a violation of this ordinance occurs is a separate offense.
e. Notice and Hearing:
The City will issue a Notice of Violation by mail or personal delivery at least ten (10)
days before taking enforcement action. Such notice must describe the violation and the
date by which corrective action must be taken. A customer may appeal the Notice of
Violation by filing a written notice of appeal with the City no later than the close of
business on the day before the date scheduled for enforcement action. Any Notice of
Violation not timely appealed will be final. Upon receipt of a timely appeal, a hearing on
the appeal will be scheduled, and the City will mail written notice of the hearing date to
the customer at least ten (10) days before the date of the hearing.
Pending receipt of a written appeal or pending a hearing pursuant to an appeal, the City
may take appropriate steps to prevent the unauthorized use of water as appropriate to the
nature and extent of the violations and the current declared water Level condition.
Section 10.02.16. Severability
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If any section, subsection, sentence, clause or phrase in this chapter is for any reason held invalid, the
validity of the remainder of the chapter will not be affected. The City Council of the City of El Segundo
hereby declares it would have passed this chapter and each section, subsection, sentence, clause or phrase
thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses, or phrases or is
declared invalid.
SECTION 2. Adoption and implementation of this ordinance is exempt from the provisions of
the California Environmental Quality Act pursuant to Section 15307 of the State CEQA Guidelines, as a
Class 7 Categorical Exemption.
SECTION 3. Any provision of the City of El Segundo Municipal Code or appendices thereto
inconsistent with the provisions of this ordinance, to the extent of such inconsistencies and no further, are
hereby repealed or modified t the extent necessary to affect the provision of this ordinance.
SECTION 4. Should any provision of this Ordinance be determined to be invalid or
unconstitutional all other provisions of this Ordinance shall remain in full force and effect as approved.
SECTION 5. The Mayor shall sign this Ordinance. The City Clerk shall certify to the passage
and adoption of this Ordinance; shall cause the same to be entered in the book of original Ordinances of
the City; shall make a minute of the passage and adoption thereof in the records of the meeting of the City
Council at which the same is passed and adopted; and shall cause to be posted the same in three public
places in the City of El Segundo in the time and manner provided by law. This Ordinance shall become
effective 30 days after its adoption.
PASSED AND APPROVED This 21" Day of April 2009.
Kelly McDowell, Mayor
Of the City of El Segundo,
California
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark Hensley, City Attorney
+11
(D CONTINENTAL DEVELOPMENT CORPORATION
HAND DELIVERED AND VIA ELECTRONIC MAIL
April 21, 2009
City Council
City of El Segundo
350 Main Street
El Segundo, CA 90245
Subject: Agenda Item 10 — Draft Water Conservation Ordinance
Honorable Mayor McDowell and City Council Members:
It is evident that the current water supply situation in California is highly uncertain.
California faces a third consecutive year of historically dry conditions, reservoir levels
have been drawn down over the past two years, and uncertainties and limitations have
been placed on imported water deliveries. The current water supply conditions mean that
all Californians must eliminate wasteful water use practices and focus on water
conservation and best practices for efficient use of potable water.
%,,,. Continental Development Corporation (CDC) is committed to proactive resource
conservation and supports the City's action to amend and update its existing water
conservation ordinance to reflect current conditions. CDC respectfully submits the
following comments regarding the draft water conservation ordinance. These comments
focus on requests for clarification and suggestions for potential alternative methods to
achieve the objectives of the proposed ordinance with flexibility of implementation.
Sections 10.02.10.,11,12: Water Supply Shortage:
Further clarification is requested as to what event(s) and /or event thresholds may cause
the City to declare a Level 1, 2, or 3 Water Supply Shortage.
Section 10.02.10: Level 1 Water Supply Shortage:
1. Limits on Watering Days:
The proposed ordinance establishes limits on watering to no more than three days per
week except during the months of November through March when watering with
potable water is limited to one day a week with exceptions for drip irrigation systems
and by hand held hose with a shut -off nozzle.
The one day per week restriction during November through March presents potential
challenges for adequate maintenance of lawns and plantings in areas where hand
2041 ROSECRANS AVENUE, PQ BOX 916. EL SEOUNM CAUFORMIA 9W46-0916
PHONE (310) 540 -1520 • FAX (310) 414 -9279
65
CONTINENTAL DEVELOPMENT CORPORATION
April 21, 2009
El Segundo City Council
Page 2
watering with a hose is not possible due to lack of a nearby hose bib. Proposed
Section 10.02.09 Water Conservation Requirements — Prohibition Against Waste
includes item b. Limit on Watering Duration which limits watering duration to no
more than fifteen minutes watering per day per station. It is requested that the
ordinance provide an option to continue to water three days per week during the
months of November through March with watering duration limited to no more than
five minutes per day per station. This option imposes the same water use limit while
providing flexibility. Users equipped with irrigation systems and time clocks can
achieve the same water savings objective by using best practices in the utilization of
their irrigation systems.
Section 10.02.11 Level 2 Water Supply Shortage
1. Watering Days
Level 2 Water Shortage limits watering days to two days per week and includes
the Level 1 restriction to limit watering no more than one day per week during
November through March. It is requested that the same option requested for
Level 1 apply to Level 2, so t users may utilize their irrigation systems to continue
to water two days per week during November through March with a requirement
that watering duration limited to no more than 7 minutes per day per station..
Section 10.02.12 Level 3 Water Supply Shortage — Emergency Conditions
No Watering or Irrigating: This measure limits maintenance of vegetation to
watering with hand held container or hand held hose with a shut -off nozzle.
Commercial complexes that typically use zoned irrigation systems are not equipped
with hose bibs in all the necessary locations that may be needed to reach and maintain
minimum vegetation, including trees and shrubs, with a hand held hose. It is
requested that users equipped with zoned irrigation systems with time clocks be
permitted to utilize the zone capability of the irrigation system to water vegetation
two days per week as long as the volume of water used does not exceed the volume of
water that would be used with a hand held hose and that all other requirements of the
ordinance are adhered to. This option provides flexibility to maintain minimum
vegetation in areas that cannot practically be reached with h hose.
As California continues to face dry conditions, water supply uncertainties and a
growing population, it is critical that everyone practice water conservation to help
meet our conservation goals. We need drought protection and reduced dependence
658
CONTINENTAL DEVELOPMENT CORPORATION
April 21, 2009
El Segundo City Council
Page 3
on imported water supplies. Increased local control of our water supply will result in
a more stable and reliable supply of water.
CDC is committed to practicing proactive resource conservation and will continue to
investigate new strategies to expand its conservation efforts.
Thank you for consideration of our comments. I am available to answer any
questions regarding these comments at 310 -640 -1520, Ext. 205 or via email at
treina .continentaldevelopment.com.
Sincerely,
J0"'L J?'a' 0-,/
Toni Reina
Planning Manager
:tr
Copy: Dana Greenwood, Public Works Director
Cindy Mortesen, City Clerk
Richard C. Lundquist, CDC
Lianne Ibarra, CDC
Alex J. Rose, CDC
659
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I � � a \ �C� �_
ORDINANCE NO. 1180
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO DECLARING A CONTINUANCE OF THE 'WATER SHORTAGE
EMERGENCY, RESCINDING CITY MANDATORY WATER CONSERVATION
ORDINANCE N0. 1360 AND ADOPTING THE CITY VOLUNTARY
WATER CONSERVATION ORDINANCE.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO does ordain
as follows:
Section�1. Purpose and Scope.
The City of El Segundo (hereinafter called City) receives
all of its potable .(drinking) water supplies from the West Basin
Municipal Water District (hereinafter called WBMWD) which
District receives all of its potable water supplies from The
Metropolitan Water District of southern California (hereinafter
called MWD). In February 1991 WBMWD and MWD respectively
declared water shortage emergencies and adopted mandatory water
conservation programs which required a 20$ reduction in usage of
non - interruptible municipal and industrial water supplies. The
City of E1 Segundo as a 100% user of non - interruptible treated
municipal and industrial water supplies from MWD and WBMWD was
required to adopt a conservation program similar to that of MWD
and WBMWD. On 3/10/92 MWD changed the level of required
conservation to a 10% mandatory level effective 3/1/92.
On 3/27/92 MWD changed the 10% conservation requirement from that
of a mandatory program to that of a voluntary program.
&action Z�. Findings.
The Council does hereby find, determine and declare as
follows:
a. The City did on 2/19/91 adopt a Mandatory Water
Conservation Program as Ordinance No. 1160 effective that date
that established a mandatory level of conservation at 20 below
the baseline period of 1989 -90 as a requirement of WBMWD and MWD.
b. MWD on 3/10/92 changed the level of mandatory water
conservation to 10% of the 1989 -90 baseline period and
accordingly allocated an increased supply of water to the WBMWD.
C. MWD on 3/27/92 changed the mandatory conservation
program to that of a voluntary program at a level of lot below
the 1989 -90 baseline year usage.
d. WBMWD is proceeding to change their conservation
program.
e. The change in the level of Mandatory Water Conservation
by MWD and WBMWD from 20% to 10% of the 1989 -90 baseline and from
mandatory to voluntary permits the City to do likewise.
f. The change in the level of Mandatory Water Conservation
by MWD, WBMWD and the City to lot of the 1989 --90 baseline on a
voluntary basis will not have any significant adverse
environmental impacts as disclosed by environmental documents
prepared and distributed as required by law. A Notice of
Categorical Exemption has been filed and is hereby adopted and
approved.
g. Ordinance No. 1160 is hereby rescinded and replaced by
this Ordinance.
Page 1 of 6
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ection 3. Water Allotment.
The purpose of this ordinance is to reduce the amount of
potable water consumed by City customers by a minimum of lot
below the base year usage.
pection 4. Use Restriction Guidelines.
a. All water customers are required to adopt and put into
use at the earliest possible date drought water conservation
programs. Those customers whose consumption places them in the
JVJ 0. 100 largest quantity consumers of water on a 12 -month basis in
the City shall have filed under former ordinance No. 11.60 their
written conservation plans with the City. Such plans as accepted
by the City shall hereby be considered to be consistent with this
Ordinance other than the goal thereof shall be to conserve 10% of
the 2989 -90 baseline year usage on a voluntary basis. Any new
business whose antioipated consumption would place them in the
top 100 users in the City shall file also a plan with the City
upon applying for the water service.
b. All uses by water service customers of the City and the
programs of the top 100 users are to be consistent with the
following restrictions concerning the use of water;
(1) With respect to practices:
Lawn watering and landscape irrigation with
potable water is to be generally only permitted between the hours
of 4 p.m. and 1.0 a.m. Golf courses, parks, school grounds and
recreational fields are to generally be irrigated within the
designated times. For the purpose of maintenance and testing the
irrigation system minimum water use will be allowed during the
daytime.
i( Agricultural users, commercial nurseries,
landscape contractors and irrigation of livestock and irrigation
of propagation beds may continue to irrigate with potable water
as management practices dictate, but are requested to curtail all
non - essential water uses.
Hand watering is recommended to be done by
use of a hand-held hose equipped with a positive shut -off nozzle,
a hand -held faucet - filled bucket of five gallons or less is used,
or a drip irrigation system is used.
(2) With respect to exterior washing practices:
(a) Washing of building, facilities, equipment,
autos, trucks,_ trailers, boats, alrpleneg a_nd other types of
mobile equipment should be curtailed except where a hand -held
hose equipped with a positive shut -off nozzle for quick rinses is
used. ,- a=s3ee
(b) Washings are exempted from these regulations
where the health, safety and welfare of the public is contingent
upon frequent vehicle or other facility or equipment cleaning,
such as garbage trucks and vehicles used to transport food and
perishables.
(c) Water should not be used to wash down
sidewalks, driveways, parking areas, residential tennis courts,
patios or other paved areas except to alleviate immediate fire,
sanitation or health hazards.
Page 2 of 6
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(d) Water should not be allowed to run off
landscape areas into adjoining streets, sidewalks, or other paved
areas due to incorrectly directed or maintained sprinklers or
excessive watering.
(3) With respect to ornamental or recreational uses:
(a) Filling and refilling residential swimming
pools and spas should-be held to a minimum, but if necessary
should only be done between the hours of 6 p.m. and 6 a.m.
(b) Filling and refilling of ponds, fountains,
and artificial lakes is discouraged and the recycling of water in
ponds, fountains, and artificial lakes is recommended.
(4) With respect to other uses:
(a) Water from fire hydrants is to only be used
for fire fighting and public health, safety, and welfare
activities including public street sweeping.
b) Water from meters installed on fire hydrants
may be used for construction purposes proved the contractor
practices conservation.
(c) Flushing of water mains should only be done
as necessary to protect the public health.
(d) Eating establishments should practice water
conservation for all water usages.
>� Water system leaks are recommended to be repaired
as soon as possible after being discovered and should not be
allowed to continue for an unreasonable time..
ec 5. The base year allocation to the City set by the
WBMWD is defined as a consecutive 12 monthly water delivery
amounts for the period of July 1, 1989 through June 30, 1990,
inclusive.
Section 6. Enforcement.
The Director of Public Works of the City of E1 Segundo or
his designated representative shall have the duty and are hereby
authorized to work with and assist water system customers in
meeting the provisions of this Ordinance and shall have all the
powers and authority contained in California Penal Code Section
836.5, including the power to issue written notice to appear.
Leection 7. Nonapplication of ordinance.
This ordinance shall be inoperative to the extent any
regulations and restrictions adopted pursuant to Division 2,
Chapter 3, of the Water Code conflict.
Section 8. This ordinance shall expire at such time as
WBMWD should terminate its corresponding Water Conservation
Ordinance.
Section 9.. Severability.
If any section, subsection, sentence,. clause, phrase,
portion, or part of this ordinance is for any reason held to be
invalid or unconstitutional by any court of competent
jurisdiction, such decision shall not affect the validity of the
remaining portions of this ordinance. The City Council hereby
declares that it would have adopted this Ordinance and each
Page 3 of 6
54110) �0 ` 5
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section, subsection, sentence, clause, phrase, part, or portion
thereof, irrespective of the fact that any one or more sections,
subsections, clauses, phrases, parts,or portions be declared
invalid or unconstitutional,
SjgLjgn 10. The City Clerk shall certify to the adoption of
this Or Hance; shall cause the same to be entered in the book of
original ordinances of said City; shall make a minute of the
adoption thereof in the records of the meeting at which the same
is passed and adopted; and shall cause it to be published in the
manner required by law.
PASSED, APPROVED AND ADOPTED this 21st day of April, 1992.
J'
or of The t -of E1 Segundo
Ca�,ifornia
ATTEST:
C dy Mo' n,
ity Cle (SEAL)
Page 4 of 6
Mot o ii
S1'ATE OF CALIFORNIA )
COUNTY OF LOS ANGF.LIES ) SS
CITY OF EL, SEGUNDO )
1, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of the said City is five;
that the foregoing ordinance, being ORDINANCE NO, 1180 is a full, true correct original
of ORDINANCE NO. 1180 of the said City of EI Segundo, California, entitled:
AN ORDINANCE OF THE CITY COUNCII. OF THE CITY OF EL SEGUNDO
DECLARING A CONTINUANCE OF TIIB WATER SHORTAGE EMERGENCY,
RESCINDING CITY MANDATORY WATER CONSERVATION ORDINANCE
NO. 1160 AND ADOPTING THE CITYVOLUNTARY WATER CONSERVATION
ORDINANCE.
which was duly passed and adopted by the said City Council, approved and signed by the
Mayor or said City, and attested by the City Clerk of said City, all at a regular meeting of
the said Council held on the 21st DAY OF APM 1992, and the same was so passed
and adopted'by the, following vote:
AYES: Mayor Jacobson, Mayor ProTem Wise, Councilmembers
Robbins, Swim, and West.
NOES: None
ABSTENTION; None
I do hereby further certify that pursuant to the provisions of Section 36933 of the
Government Code of the State of California, that the foregoing ORDINANCB NO. 1180
as duly and regularly published according to law and the order of the City Council of said
City of El Segundo Herald, a weekly newspaper of general circulation, printed, published
add circulated within said City and that the same was so published therein on the
following day, to wit:
r
CIN
City lerk of th
City of El Segundo, California
(SEAL.)
664
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i
401
,i
Y 3
ORDINANCE NO. 1160
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF EL SEGUNDO
DECLARING A WATER SHORTAGE EMERGENCY
ADOPTING MANDATORY WATER CONSERVATION
REGULATIONS AND RESTRICTIONS AND DECLARING
THE URGENCY THEREOF
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO does ordain
as follows:
sgnt�on �. Purpose and Scope
The City of El Segundo (hereinafter called City) receives
all of its potable water supplies from the West Basin Municipal
Water District, (hereinafter called WBMWD) which District
receives all of its potable water supplies from The Metropolitan
Water District of Southern California (hereinafter called MWD) .
The WBMWD and MWD have declared water shortage emergencies as a
result of a continuing severe drought and have both adopted
mandatory water conservation regulations and restrictions. These
regulations and restrictions will significantly affect and limit
the City's efforts and responsibilities of providing potable
water to the City's citizens and businesses. The WBMWD requires
that each organization buying water adopt a conservation program
consistent with WBMWD's program. To assist the City in meeting
its obligations in a reasonable manner and to be responsive to
the drought situation the City needs to adopt a similar program.
Findings
The Council does hereby find, determine and declare as
follows:
a. The City obtains from the WBMWD all of the potable
water needed to serve its water using customers. The WBMWD
delivered 20,551.7 acre feet of potable water to the city in the
base year of June 1, 1989 to May 31, 1990, inclusive (hereinafter
called base year).
b. WBMWD on January 28, 1991, adopted a mandatory water
conservation program, the intent of which is to cause the overall
reduction in water usage of a minimum of 10 %, commencing February
1, 1991 due to a water shortage caused by the drought which is
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affecting most of the State of California. subsequently the MWD
adopted on February 12, 1991, a program of 20% reduction in water
usage to be effective March 1, 1991. The WBMWD on February 25,
1991 adopted a similar program to become effective March 1, 1991.
As a result, the allocation of water to the City for distribution
to City water system customers will be reduced by the WBMWD by
approximately 20 %, or 4,130 acre feet.
C. The ordinary demands and requirements of water using
consumers cannot be satisfied without depleting the available
water supply to the extent that there would be insufficient water
supplies for human consumption, sanitation and fire protection
due to the reduction in the supply allocation imposed by the
WBMWD due to the drought. The City, to protect the health,
welfare and safety of the community, must immediately impose
regulations and require all water customers within the City's
boundaries to implement a drought water conservation program
thereby reducing the amount of water needed by those customers.
Should all of the water customers of the City implement their
individual water conservation programs, the amount of water
allocated can be equitably used to meet the primary health and
safety needs of the City.
d. The City supplies approximately 21,000 acre feet of
potable water in an average year to approximately 4,580 customer
meters serving many residential units, commercial and industrial
businesses.
e. The regulations and restrictions set forth herein will
not produce any significantly adverse environmental impacts as
disclosed by environmental documents prepared and distributed as
required by law. A negative declaration covering the adoption of
the regulations and restrictions described below is hereby
adopted and approved,
f. There is a need to put this ordinance into effect at
the earliest possible date as an Urgency Ordinance. That
effective date is hereby established to be February 19, 1991.
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&ems ice. Water Allotment
The purpose of this Ordinance is to reduce the amount of
potable water consumed by city customers by a minimum of 208
below the base year usage.
i a. Use Restriction Guidelines
a. All water customers are required to adopt and put into
use at the earliest possible date drought water conservation
programs. Those customers whose consumption places them in the
100 largest quantity consumers of water on a 12 -month basis in
the City shall file no later than March 15, 1991 their written
conservation plans with the City.
b. All programs should be consistent with the following
restrictions concerning the use of water:
(1) With respect to practices:
(a) Lawn watering and landscape irrigation with
potable water is permitted only between the hours of 4 p.m. and
10 a.m. Golf courses, parks, school grounds and recreational
fields are to be irrigated within the designated times. For the
purpose of maintenance and testing the irrigation system only,
minimum water use will be allowed during the daytime.
Agricultural users, commercial nurseries, landscape contractors
and irrigation of livestock and irrigation of propagation beds
may continue to irrigate with potable water as management
practices dictate, but are required to curtail all non - essential
water uses.
(b) Watering is permitted at any time it .a hand
held hose equipped with a positive shut-off nozzle is used, a
hand -held faucet - filled bucket of five gallons or less is used,
or a drip irrigation system is used.
(2) With respect to exterior washing practices:
(a) Washing of buildings, facilities, equipment,
autos, trucks, trailers, boats, airplanes and other types of
mobile equipment is restricted except where a hand -held hose
equipped with a positive shut -off nozzle for quick rinses is
used. Whenever possible, such as when washing vehicles, a bucket
wash is required.
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(b) Washings are exempted from these regulations
where the health, safety and welfare of the public is contingent
upon frequent vehicle or other facility or equipment cleaning,
such as garbage trucks and vehicles used to transport food and
perishables.
(c) Water shall not be used to wash down
sidewalks, driveways, parking areas, residential tennis courts,
patios or other paved areas except to alleviate immediate fire,
sanitation or health hazards.
(d) Water shall not be allowed to run off
landscape areas into adjoining streets, sidewalks, or other paved
areas due to incorrectly directed or maintained sprinklers or
excessive watering.
(3) With respect to ornamental or recreational uses:
(a) Filling and refilling residential swimming
pools and spas is discouraged, but if necessary is only allowed
between the hours of 6 p.m. and 6 a.m.
(b) Filling and refilling of ponds, fountains,
and artificial lakes is discouraged and the recycling of water in
ponds, fountains, and artificial lakes shall be required.
(4) With respect to other uses:
(a) Water from fire hydrants shall only be used
for fire fighting and public health, safety, and welfare
activities including public street sweeping.
(b) Flushing of water mains is not permitted
except as necessary to protect the public health.
(c) Restaurants shall not serve water to their
customers unless specifically requested.
(5) Leaks shall be repaired as soon as possible after
being discovered and shall not be allowed to continue for more
than 48 hours.
cri�n 5. Base Year Billing Systems
The WBMWD bills monthly the City for water delivered in the
prior month based on meter readings that are taken on or about
the first day of each month.
The base year allocation to the City set by the WBMWD is
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defined as the consecutive 12 monthly water delivery amounts for
the period of June 1, 1989 through May 31, 1990, inclusive.
The City bills some of its customers monthly and some bi-
monthly.
The city's billing period for the monthly customer
approximates the monthly billing period of the WBMWD. A monthly
non - exempt customer will be subject to being billed by the city
for applicable surcharges /incentives /penalties for consumption
beginning March 1, 1991.
A bi- monthly non - exempt customer will be subject to being
billed by the City for applicable surcharges /incentives /penalties
for the respective first regular bi- monthly period for that
customer beginning after March 1, 1991 and ending following
termination of the Program.
$ACZ.ian s. Enforcement
(a) The Director of Public Works of the City of
E1 Segundo or his designated representative shall have the duty
and are hereby authorized to enforce the provisions of this
Ordinance and shall have all the powers and authority contained
in California Penal code Section 836.5, including the power to
issue written notice to appear.
(b) Each law enforcement officer of the City
shall, in connection with his duties imposed by law, diligently
enforce the provisions of this ordinance.
sew# on 7. Customers Exempt from
Surcharge /Incentive /Penalty Provisions of ordinance
(a) All oustomers on the City Lifeline Water Rate
schedules are expected to do their reasonable best to conserve
water. The Lifeline customers shall be exempt from the
surcharge /incentive /penalty water rate portions of the City Water
Conservation program as long as it appears that they are making a
reasonable effort at conserving water.
(b) All customers who consumed in the two (2)
years prior to March 1991 on the average the equivalence of 15 -
loo's cubic feet (42.5 cubic meters) or less of water per month
per single family residence or per commercial or industrial
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business or who used the equivalence of 13 - 100's cubic feet
(36.8 cubic meters) or less of water per month per residential
unit in a multiple residential development shall be exempt from
the surcharge /incentive /penalty water rate portions of the City
Water conservation program as long as it appears that they are
making a reasonable effort at conserving water.
s atio A• Relief from ordinance Provisions
A customer may file an application with the City Director of
Public Works for relief from any provision of this Ordinance,
including changes in the base year allocation.
The applicant for relief must submit an application in a
form acceptable to the City requesting such relief in whole or in
part from the water use curtailment /allowance provisions herein.
Relief and /or adjustment in the base year allocation may be
applied for on the basis of changed circumstances since the base
year period of June 1, 1989 to May 31, 1990, inclusive or the
nearest 12 month billing period thereto of the City water billing
system based on such reasons as change in the number of family
members, of number of occupants, or changes in business
practices, or business growth.
Upon receipt of the application the Director is within
fifteen (15) days to communicate with the applicant a decision
thereon. The Director shall take into consideration all relevant
factors presented by the customer.
The decision of the Director of Public Works shall be final
except for city Council review.
Section a._ surcharge for Water Conservation Program
All customers who are not exempt from the
surcharge /incentive /penalty rate provisions of this ordinance
shall be subject to a surcharge rate on their bill to pay for the
program cost and to maintain the financial integrity of the City
Water System Fund. The Program Surcharge shall be an amount to
be established by the city Council by separate Resolution.
rtion io. Conservation Incentive Credit for Using Less
Than 80% of Base Year Allocation.
When a non - exempt customer has used a quantity of water less
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than the 80% base year allocation or for the respective billing
period there shall be applied by the City a credit amount to the
customer's bill for the billing period in the amount to be
established by the City Council by separate Resolution.
Sgzti4uL U_ Penalty for Exceeding 80% of Base Year
Allocation.
(a) On the basis of each billing period's water
meter readings, should it be noted that a customer has used more
water than So% of the base year allocation level (exceeded level)
as allowed herein for the first time occurrence the customer is
to be given a written notice by the City and the customer shall
be billed on their regular bill for such excess usage at the
water rates of the City plus the additional penalty rate to be
established by the City Council by separate Resolution.
(b) Should it appear from visual inspection that
a customer is consuming an abnormally large quantity of water
through inefficient utilization Of such water that customer is to
be given by the City a preliminary notice in writing, of such
situation. Such person shall have five (5) working days to
either correct such situation, or to terminate the use, or to
present to the City a plan of action to mitigate the situation to
the satisfaction of the Director of Public Works.
(c) Should after such written notice(s) and /or
addition of the penalty to the water bill the customer has not
responded and /or made a reasonable effort to reduce its water
usage and to conserve_ - the- available -water supply, the City may
forthwith install a flow - restricting device in the customer
service restricting the flow of water to the customer's premises.
Before the City installs a flow- restricting device the customer
is to be given a notice in writing of such intended action.
Should the customer either not take responsible action or respond
to'the City as to the customer's inability to comply with the
Ordinance within a reasonable time the City shall proceed to
install the flow- restricting device. The flow restricting
device will be removed by the City upon satisfactory evidence
presented to the City that the customer has mitigated the
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situation. The customer will be charged for the actual cost of
installation and /or removal of the flow restricting device.
Actual cost shall include all City material, labor, equipment and
overhead charges.
(d) A customer allowing an adjacent customer to
connect to its private water system following installation of a
restrictive device shall after written notice by the City to
abate such practice and does not immediately cease such action
shall have a restrictive device installed by the City in their
service line at their expense for a period of a minimum of ten
(lo) days or for as long a period of time as the connection
between the two customers' premises remains.
Notices
All written first notices will be given by the City either
in writing to the customer's mailing address by regular First
Class U. S. Mail or hand delivered to the customer service
address as convenient or appropriate to the City.
Any second or subsequent written notices shall be given by
the City by Certified U.S. Mail to the customer's mailing address
and hand delivered to the service address.
aere;on ?3. Nonapplication of Ordinance
This ordinance shall be inoperative to the extent any
regulations and restrictions adopted pursuant to Division 1,
Chapter 3, of the Water Code conflict.
Violation Penalty
Any customer appearing to have violated any of the
provisions or failed to comply with any of the mandatory
requirements of the Ordinance shall be first notified in writing
of that violation or non - compliance and will be given an
appropriate period of time to respond and /or to mitigate the
situation causing the appearance of a violation. Should after
that time period no effective response or action has been taken
by the customer the City may deem the customer guilty of either
an infraction and /or of a misdemeanor. Any customer that in the
opinion of the City has violated this City ordinance may be
issued at the discretion of the Director of Public Works or his
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designee a citation of the City charging the customer with an
infraction of this ordinance. The first citation issued shall
include a fine of one hundred dollars ($100.00). For each
subsequent citation issued in a one (1) year period for
additional infractions the fine shall be increased respectively
by $50 over the prior citation up to a maximum of $250.00.
Should the customer, after a minimum of three (3) citations, not
have complied with this Ordinance that customer may be charged at
the discretion of the Director of Public Works or his designee
with a misdemeanor. Any customer convicted of a misdemeanor
under this Ordinance of the City shall be punished by a fine of
not more than one thousand dollars ($1,000.00), or by
imprisonment not to exceed six (6) months, or by both such fine
and imprisonment. Each such customer charged with an infraction
or misdemeanor shall be guilty of a separate offense for each and
every day during any portion of which any violation of any
provision of the ordinances of the City is committed, continued,
or permitted by any such person, and he shall be punished
accordingly.
Section 15. This ordinance shall expire at such time as
WBMWD should terminate its Water Conservation Ordinance.
Rgction 76. Severability
If any section, subsection, sentence, clause, phase,
portion, or part of this Ordinance is for any reason held to be
invalid or unconstitutional by any court of competent
aurisdictinn, such decision shall nat affect the validity of the
remaining portions of this Ordinance. The City Council hereby
declares that it would have adopted this Ordinance and each
section, subsection, sentence, clause, phrase, part, or portion
thereof, irrespective of the fact that any one or more sections,
subsections, clauses, phrases, parts, or portions be declared
invalid or unconstitutional.
spction 17. The City Council of the City of El Segundo
hereby declares that a serious water shortage exists and that the
protection of the public health, safety, and welfare of the
citizens of the community requires that this Ordinance be adopted
as an Urgency ordinance.
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santion is._ The City Clerk shall certify to the adoption of
this ordinances shall cause the same to be entered in the book of
original ordinances of said City; shall make a minute of the
adoption thereof in the records of the meeting at which the same
is passed and adopted; and shall cause it to be published in the
manner required by law.
PASSED, APPROVED AND ADOPTED this 19th day of February,
1991.
ATTE
City Clerk
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of the,C� of El Segundo,
0aXity fornia
U
�. s l
STATE OF CAT.IFORNIA )
COUN'T'Y OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Ronald L. Hart, City Clerk of the City of EI Segundo, California, DO HEREBY
CI:RT IFY that the whole number of members of the City Council of the said City is five;
that the foregoing ordinance, being Ordinance No. 1160 is a full, true correct original of
Ordinance No. 1160 of the said City of El Segundo, California, entitled;
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
DECLARING A WATER SHORTAGE EMERGENCY ADOPTING MANDATORY
WATER CONSERVATION R1,GULATTONS AND RESTRICTIONS AND
DECLARING THE URGENCY THEREOF.
which was duly passed and adopted by the said City Council, approved and signed by the
Mayor or said City, and attested by the City Clerk of said City, all at a regular meeting of
the said Council held on the 19th day of February, 1991, and the same was so passed and
adopted by the following vote;
AYES: C:ouncilmembers Dannen, Clutter, West, Wise and
Mayor Jacobsen
NOES; None
ABSTENTIONS; None
I do hereby further certify that pursuant to the provisions of Section 36933 of the
Government Code of the State of California, that the foregoing Ordinance No. 1160 was
duly and regularly published according to law and the order of the City Council of said
City of El Segundo Herald, a weekly newspaper of general circulation, printed, published
and circulated within said City and that the same was so published therein on the
Wowing day, to wit;
Ronald L. Bart
City Clerk of the
City of El Segundo, California
(SI' .)
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Council Member Don Brann
AGENDA DESCRIPTION:
Consideration and possible action to amend the City Manager's FY 2009 -2010 Budget
recommendation for City financial assistance to El Segundo Unified School District with
a one -time budget augmentation of $150,000 above the base annual cash contribution of
$250,000 provided under the terms of the Funding Agreement. (Fiscal Impact: Proposed
Budget $250,000; Additional Request $150,000; Total $400,000)
RECOMMENDED COUNCIL ACTION:
1) Approve a one -time funding augmentation of $150,000 to the current base payment of
$250,000 provided for in Funding Agreement with the El Segundo Unified School
District;
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $250,000
Additional Appropriation: Yes $150,000
Account Number(s): TBD
ORIGINATED BY: Deborah Cullen, Finance Director
REVIEWED BY: Dr. Don Brann, Council
APPROVED BY: Jack Wayt, City Manag(
BACKGROUND AND DISCUSSION:
The City has a Funding Agreement with the El Segundo Unified School District which has
provided a base annual payment of $250,000 to the District. In the current fiscal year, the City
provided a supplemental cash payment of $150,000 for a total of $400,000, in light of the
tremendous fiscal hardship the District is experiencing and in order to fund essential school
programs and operations.
If the City were to increase the annual contribution the District would recommend adding the
following positions back that were eliminated for FY 09 -10:
50% District librarian
ESMS Health Clerk
2 custodians
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Based on my request staff has identified the following options to fund this additional
contribution:
• Reduce the undesignated /unreserved General Fund balance
• Reduce Capital Funding
• Implement administrative cuts applying a pro rata share to each Department
EL SEGUNDO CITY COUNCIL MEETING DATE: September 15, 2009
AGENDA STATEMENT AGENDA HEADING: Council Member Jacobson
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to prepare an amendment to the General
Plan and process the re- zoning of the property located at 1916 E. Imperial Highway.
(Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Direct staff to prepare an amendment to the General Plan and
process the re- zoning of the property located at 1916 E. Imperial Highway; and/or (2)
Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. City of El Segundo Zoning Map
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Carl Jacobson, Council Member
REVIEWED BY: Greg Carpenter, Director Planning and Building Safety
APPROVED BY: Jack Wayt, City Managy .
BACKGROUND AND DISCUSSION:
An application was filed by the Boeing Company for an amendment to the General Plan and re-
zoning of the majority of the city block bounded by Sepulveda Boulevard, Imperial Highway,
Selby Street and Walnut Avenue. During the September 1, 2009 City Council discussion of the
Boeing Company application, Council Member Jacobson identified that should the Boeing
property be rezoned, the property at 1916 E. Imperial Highway would be the only remaining
parcel in this block with the General Commercial (C -3) zoning designation. Council Member
Jacobson asked that this agenda item be prepared so that the City Council could consider
directing staff to prepare an amendment to the General Plan and a re- zoning to provide
consistency in the land use designations for the entire block.
The property in question is located at the southwest corner of Selby Street and Imperial Highway
and has a land area of approximately 50,000 square feet. The property is improved with single -
story industrial buildings with an area of approximately 27,000 square feet that are used for
repair of air freight shipping containers. Los Angeles County records indicate that the current
property owner is Satco Inc. of El Segundo.
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Should the City Council direct staff to proceed with this effort, the property owner will be
contacted and an analysis will be prepared and presented to the Planning Commission at a public
hearing that would be held in November or December of this year. It is expected that the
Planning Commission will consider the matter and make a recommendation to the City Council.
PAPlanning & Building Safety \0 Administrative \Council Staff Reports 2009 \1916imperial.ccrpt.09152009
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