2009 JUL 08 - CC PACKET SPCAGENDA
EL SEGUNDO CITY COUNCIL
EL SEGUNDO PUBLIC LIBRARY
111 W. Mariposa Avenue, El Segundo, CA 90245
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. The time limit for comments is five (5) minutes per person.
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organization you represent, if desired. Please respect the time limits.
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meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
Wednesday July 8, 2009
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
8:00 a.m.
8:00 A.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
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B. SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding a strategic planning session which will
guide staff in the preparation of the Fiscal Year 2009 -2010 Preliminary Budget. A
brief overview of the estimated General Fund FY 2008 -2009 year -end projections,
projected General Fund FY 2009 -2010 budget shortfall and options to balance the
FY 2009 -2010 General Fund, and a follow -up on open items from the prior Strategic
Planning Session will be provided.
a. Potential Revenue Generators
i. New Telecom Ordinance
ii. TOT Class Action /Possible increase in tax rate
iii. PLF and Recreation and Park Fee Study
iv. Water /Sewer Rate Study
v. Water Ordinance
vi. Trash Collection Fees
vii. Sale of Fire Station #2
viii. Increase Utility User Tax rate
ix. Lease Water Department
x. Water Well
b. Potential Saving /Reduction Options
i. Overtime /Staffing
ii. Internal Service Funds
iii. Capital Project Funding
iv. ESUSD Funding
v. Bonus incentives for early retirement
vi. Communication Center
vii. Scheduled Salary Increases
viii. Reduce General Fund unreserved /undesignated balance to 20% or
lower
ix. Undesignate funds in the Economic Uncertainty Fund
x. OPEB Annual Payment
c. Open Items
i. Beach Restroom
ii. Aquatic Facility
iii. Water Tower Roof Replacement
This planning session will guide staff in the preparation of the FY 2009 -10
Preliminary Budget, which will be presented at the August 18, 2009 City Council
Meeting. Council may raise other development, policy, capital project and potential
budget reduction items for consideration as part of staff's preparation of the FY
2009 -10 Preliminary Budget.
Recommendation — (1) Provide preliminary direction to staff regarding recommended
Strategic Plan for the FY 2009 -2010 Budget; (2) Alternatively, discuss and take other
action related to this item.
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C. CONSENT AGENDA
2. Consideration and possible action to adopt a Resolution approving specifications
for resurfacing Mariposa Avenue from Sepulveda Boulevard to Nash Street and
Main Street from Mariposa Avenue to Imperial Highway; and Authorizing the City
Manager to execute agreements accepting funds from Federal American Recovery
and Reinvestment Act of 2009 (ARRA) Grant funding in the amount of $358,000.
(Fiscal Impact: $358,000)
Recommendation — (1) Adopt Resolution approving specifications and authorizing the City
Manager to execute agreements, in a form approved by the City Attorney, related to the
American Recovery and Reinvestment Act of 2009 (ARRA) Grant funding in the amount
of $358,000; (2) Alternatively, discuss and take other action related to this item.
ADJOURNMENT
POSTED: DATE:
TIME:
NAME:
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EL SEGUNDO CITY COUNCIL MEETING DATE: July 8, 2009
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving specifications for
resurfacing Mariposa Avenue from Sepulveda Boulevard to Nash Street and Main Street
from Mariposa Avenue to Imperial Highway; and Authorizing the City Manager to
execute agreements accepting funds from Federal American Recovery and Reinvestment
Act of 2009 (ARRA) Grant funding in the amount of $358,000.
(Fiscal Impact: $358,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution approving specifications and authorizing the City Manager to
execute agreements, in a form approved by the City Attorney, related to the
American Recovery and Reinvestment Act of 2009 (ARRA) Grant funding in
the amount of $358,000.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolution
FISCAL IMPACT: Budget Adjustment Required
Amount Requested: $358,000
Additional Appropriation: No
Account Number(s):
ORIGINATED BY:
REVIEWED BY:
APPROVED BY:
Maryam M. Jonas, Principal Engineer
Dana Greenwood, Public ks Director -
Jack Wayt, City Mana er
BACKGROUND AND DISCUSSION:
On February 16, 2009, President Obama signed the American Recovery and Reinvestment Act
(ARRA) which provides $789 billion in spending and tax cuts to stimulate the economy. The
City of El Segundo has an estimated allocation of $505,000 of the Regional Surface
Transportation Program (RSTP) funds that will be made available through ARRA.
Due to the need for expedited Caltrans review to meet strict ARRA timelines, the City was
instructed to only propose projects with no potential environmental clearance issues. The ARRA
intended to fund "Shovel- ready" projects. The City was able to identify two street resurfacing
projects on Federal Aid Urban (FAU) eligible streets and submitted applications to Caltrans. The
applications for both projects were reviewed and approved by Caltrans. The City of El Segundo
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was amongst the first few cities in the State receiving authorization to proceed (E -76) on both
projects.
The first project is Rehabilitation of Mariposa Avenue from Sepulveda Boulevard to Nash Street.
The estimated cost to resurface this street is $358,000. The City will receive $358,000 from
ARRA grant. The City is not required to provide local match for this funding, however the City
will contribute to the costs for construction management and quality assurance. This investment
will decrease short-term maintenance costs and would free up future non - federal funding for use
on residential streets which do not qualify for federal funding.
Resurfaced roadways reduce fuel use and therefore greenhouse gas emissions by reducing
friction between the vehicle and the roadway.
The second project is Main Street from Mariposa Avenue to Imperial Highway with an estimated
cost of $328,000. ARRA funding will cover $147,000. The balance of the project will be funded
through the Federal Surface Transportation Program -Local (STP -L) fund.
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RESOLUTION NO.
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
PROJECT NOS. PW 09 -01 and PW 09 -11; AUTHORIZING THE CITY
MANAGER TO EXECUTE AGREEMENTS TO RECEIVE GRANT
MONIES; AND AMENDING THE 2009 -2010 FY BUDGET TO ACCEPT
SUCH MONIES.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. Project No. PW 09 -01 is resurfacing Mariposa Avenue from Sepulveda
Boulevard to Nash Street; Project No. PW 09 -11 is resurfacing Main
Street from Mariposa Avenue to Imperial Highway (collectively, the
"Projects ");
B. The City Engineer designed the Projects and prepared the Projects' plans
and specifications. The plans are now complete and the Projects may be
constructed;
C. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Projects;
D. The City is eligible to receive Federal and /or State funding for certain
Transportation Projects, through the California Department of
Transportation ( "CalTrans ") including, without limitation, the American
Recovery and Reinvestment Act ( "ARRA "); and
E. Master Agreements, Program Supplemental Agreements, Fund Exchange
Agreements and /or Fund Transfer Agreements must be executed with
CalTrans before such funds can be claimed.
SECTION 2: Design Immunity.
A. The design and plans for the Projects are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Projects' construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
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SECTION 3: Authorizations.
A. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
B. The City Manager, or designee, is authorized to take such appropriate
action as is required to implement the purpose of this Resolution including,
without limitation, executing all necessary documents in a form approved
by the City Attorney including without limitation all Master Agreements,
Program Supplemental Agreements, Fund Exchange Agreements, Fund
Transfer Agreements and any other amendments thereto with California
Department of Transportation;
C. The City Manager, or designee, is authorized to accept and spend the
grant monies identified in this Resolution for the purposes set forth herein.
SECTION 4: Budget Amendment. The City Council hereby amends or supplements the
City's Budget for fiscal year 2009/2010 to appropriate the monies identified herein to
pay for the Projects. The City Manager, or designee, is authorized to implement the
purpose of this section.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Kelly McDowell, Mayor
Karl H. Berger, Assistant City Attorney
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