2008 SEP 16 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 16, 2008 - 5:00 P.M.
Next Resolution # 4564
Next Ordinance # 1424
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
None
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Govemment Code Section §54960, et sse {c .) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters
City Negotiators: City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance
Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented
management/confidential employees (City employees who are not members of bargaining units);
(2) the El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; and
(4) the El Segundo Police Manager's Association.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 16, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
Next Resolution # 4564
Next Ordinance # 1424
INVOCATION — Justin Beck, Calvary Chapel
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
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PRESENTATIONS
a. Proclamation announcing the week of October 5th through 11th, 2008 Fire Prevention
Week
b. Proclamation announcing the week of September 17th through 23rd, 2008 Constitution
Week
C. Proclamation of the 32nd Annual Richmond Street Fair, held on September 27, 2008
d. Presentation on the ESPD hosted Etch N Catch engraving program
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action (Continued Public Hearing) regarding the Fiscal
Year 2008 -2009 Budget (including all City Revenues and Expenditures), Five -Year
Capital Improvement Plan and Adoption of Resolutions approving Appropriation
Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended.
(Copies of the Fiscal Year 2008 -2009 Preliminary Budget can be found in the Library,
City Clerk's Office, and on the City's website.) (Fiscal Impact $109,801,250 in total
appropriations; $103,200,200 in total estimated revenues and prior year designations
of $6,601,050.)
Recommendation — (1) Continue Public Hearing and receive public testimony. Adopt the
Resolution approving and adopting the Fiscal Year 2008 -2009 Operating Budget and the
Five -Year Capital Improvement Budget; (2) Incorporate "Exhibit A Fiscal Year 2008 -2009
Change List of Budget Revisions in all Funds" into the Adopted Budget and deposit any
fiscal year 2008 -2009 General Fund savings into the Economic Uncertainty Fund in fiscal
year 2008 -2009 once the fiscal year 2007 -2008 audit is complete; (3) Adopt the Resolution
approving and adopting the Appropriations Limit for fiscal year 2008 -2009, as presented; (4)
Approval of $165,000 for lighting project at George Brett Field; (5) Approval of $150,000 in
additional funding for El Segundo Unified School District; (6) Approval of $100,000 to
assume the responsibilities from ESUSD to provide Crossing Guards services for local
schools; (7) Approval and adoption of recommended fee increases resulting in additional
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revenues of $1,014,875. (New fees are scheduled for consideration and adoption on
October 21, 2008.); (8) Approval of $630,000 for City Hall Improvements; (9) Approval to
transfer $1,214,800 from Workers' Compensation Fund to General Fund; (10) Approval to
undesignate $900,000 in the Economic Uncertainty Fund for liability claims; (11)
Alternatively, discuss and take other action related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action to introduce and waive first reading of an
Ordinance amending the El Segundo Municipal Code's regulation of filming within
the City of El Segundo. (Fiscal Impact: None)
Recommendation — (1) Receive report from the Filming Ad Hoc Subcommittee; (2)
Introduce and waive first reading of draft Ordinance; (3) Schedule second reading and
adoption of the Ordinance for October 7, 2008; (4) Alternatively, discuss and take other
action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action regarding the Parking In -Lieu Subcommittee's
status report and recommendations for developing an integrated approach to
downtown parking usage and management in order to maximize current and future
downtown parking resources to better meet the needs of businesses, shoppers,
workers and residents. (Fiscal Impact: $20,000)
Recommendation — (1) Receive a progress report from the Parking In -Lieu Subcommittee;
(2) Direct staff to prepare the necessary resolutions and ordinances to allow for (a) payment
plan(s) for parking in -lieu fees; (b) businesses to establish temporary structure /uses (for
example, out door dining) and lease parking spaces for purposes of meeting parking
requirements for such temporary structures /uses; and (c) unrestricted parking in the
downtown parking structure from 7:00 a.m. to 5:00 p.m. with a 2 hour parking restriction for
all other times; (3) Direct staff to increase enforcement of downtown parking restrictions; (4)
Direct staff to study the feasibility of leasing the City -owned parking lot at the northeast
corner of Franklin /Richmond Street to a private developer (so long as the current public
parking spaces are maintained on the property) and report back to the Council; (5)
Alternatively, discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
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4. Warrant Numbers 2567584 to 2567814 on Register No. 23 in the total amount of
$1,930,292.18 and Wire Transfers from 08/21/2008 through 9/04/2008 in the total
amount of $624,551.47.
Recommendation — Approve Warrant Demand Registers and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
5. Regular City Council Meeting Minutes of September 2, 2008.
Recommendation — Approval.
6. Consideration and possible action for second reading of ordinances amending the
City's purchasing policies, adding regulations for executing contracts, and disposing
surplus property. (Fiscal Impact: None)
Recommendation - (1) Second reading and adoption of Ordinance to amend, in its entirety,
El Segundo Municipal Code ( "ESMC ") Chapter 1 -7 regulating purchasing procedures; (2)
Second reading and adoption of Ordinance to add a new Chapter 1 -7A to the ESMC
establishing procedures for executing contracts; (3) Second reading and adoption of
Ordinance to add a new Chapter 1 -7B to the ESMC regulating the disposition of surplus
property; (4) Alternatively, discuss and take other action related to this item.
7. Consideration and possible action regarding the annual renewal of the Library
Department's blanket purchase orders over $10,000. Those include four vendors:
Baker & Taylor Information Services, Online Computer Library Center, Inc. (OCLC),
EBSCO Subscription Services, and Innovative Interfaces, Inc. (Fiscal Impact:
$145,200)
Recommendation — (1) Authorize the City Manager to extend ongoing service agreements
with Baker & Taylor Information Services, for supplying books and other library materials
and issuance of blanket purchase order, not to exceed $88,200; (2) Authorize the City
Manager to extend ongoing service agreements with OCLC Inc., for online cataloging
services and issuance of blanket purchase order, not to exceed $15,000; (3) Authorize the
City Manager to extend ongoing service agreements with EBSCO Subscription Services, for
supplying periodical materials and issuance of blanket purchase order, not to exceed
$15,000; (4) Authorize the City Manager to amend /extend contract #2235 to Innovative
Interfaces, Inc., for library computer system maintenance and issuance of blanket purchase
order, not to exceed $27,000; (5) Alternatively, discuss and take other action related to
these items.
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8. Consideration and possible action regarding approval of annual on -going service
agreements and issuance of blanket purchase orders for FY 08 -09 in excess of
$10,000 for the Police Department (Fiscal Impact: $255,000
Recommendation — (1) Authorize the City Manager to execute a one -year contract with the
West Covina Service Group for Computer Aided Dispatching /Records Management System,
Mobile Data Computer maintenance and operations, not to exceed $76,000; (2) Authorize
the City Manager to execute a one -year contract with Motorola for two way radio repair and
maintenance of the Communication Center's radio assets and infrastructure, not to exceed
$75,000; (3) Authorize the City Manager to execute a one -year contract with the Prevention
of Cruelty to Animals Los Angeles for animal sheltering services, not to exceed $27,000; (4)
Authorize the City Manager to execute a one -year contract with Enforcement Technology
Inc. for processing of parking citations /collections, not to exceed $77,000; (5) Alternatively,
discuss and take other action related to these items.
9. Consideration and possible action regarding approval of annual on -going
agreements and issuance of blanket purchase orders for FY 2008 -09 in excess of
$10,000 for the Recreation and Parks Department. (Fiscal Impact: $510,118)
Recommendation — (1) Authorize the issuance of a purchase order (year 4 of 5) to Studio
Printing for publication of the quarterly "Inside El Segundo /Recreation and Parks Brochure"
for an amount not to exceed $39,700; (2) Authorize the issuance of a blanket purchase
order to Lane Donovan Partners, LLC (Contract #3399) for contract management services
of The Lakes at El Segundo municipal golf course, for an amount not to exceed $108,000;
(3) Authorize the City Manager to enter into a contract for professional services with the
South Bay Children's Health Center Association for the South Bay Youth Project for on -site
counseling services at El Segundo School District facilities for an amount not to exceed
$33,018; (4) Authorize the issuance of a blanket purchase order to Great Scott Tree Service
(Contract #3476) for tree trimming services in the City of El Segundo, for an amount not to
exceed $100,000; (5) Authorize the issuance of a blanket purchase order to Bell Custodial
Services (Contract #3413) for custodial services provided at several Recreation Park
Department facilities for an amount not to exceed $78,400; (6) Authorize the issuance of a
blanket purchase order to Tru -Green (Contract #3421) for landscaping services provided
throughout the City for an amount not to exceed $214,000; (7) Alternatively, discuss and
take other action related to these items.
10. Consideration and possible action to authorize the purchase of an Oce color plotting
and wide format scanning system from Source Graphics for use by all department.
(Fiscal Impact: $27,230)
Recommendation — (1) Authorize issuance of a purchase order to Source Graphics in the
amount of $27,230; (2) Alternatively, discuss and take other action related to this item.
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11. Consideration and possible action regarding approval of ongoing service
agreements, amendments and issuance of blanket purchase orders for Fiscal Year
2008 -2009 in excess of $10,000 for the City Manager's Office. (Fiscal Impact:
$238,800)
Recommendation — (1) Authorize the City Manager to execute a contract and /or purchase
order with Tyler Technologies for maintenance of the existing Eden finance system, as
approved to form by the City Attorney, not to exceed $27,100; (2) Authorize the City
Manager to execute a contract and /or purchase order with Decision Management Company
(DMC) for maintenance of the existing Questys document imaging system, as approved to
form by the City Attorney, not to exceed $11,700; (3) Authorize the City Manager to execute
a contract and /or purchase order with Active.com for software licensing,
maintenance /updates, and training, as approved to form by the City Attorney, not to exceed
$13,500; (4) Authorize the City Manager to execute a contract and /or purchase order with
Progressive Solutions for Business License System maintenance, as approved to form by
the City Attorney, not to exceed $20,000; (5) Authorize the City Manager to execute a
contract and /or purchase order with Granicus for providing streaming video services for
Council meetings, as approved to form by the City Attorney, not to exceed $16,500; (6)
Authorize the City Manager to execute a contract and /or purchase order with Shannon
David, Inc. for professional services with the City's business recruitment and marketing,
program, as approved to form by the City Attorney, not to exceed $150,000; (7)
Alternatively, discuss and take other action related to these items.
12. Consideration and possible action regarding approval of ongoing service agreements
and amendments and issuance of blanket purchase orders for FY 2008 -09 in excess
of $10,000 for the Human Resources Department. (Fiscal Impact: $140,000)
Recommendation — (1) Authorize the City Manager to execute a standard Professional
Services Agreement, approved as to form by the City Attorney, with U.S. HealthWorks
Medical Group, for pre - employment physical examinations and related medical testing and
protocols and issuance of a blanket purchase order (not to exceed $30,000), with a
combined total not to exceed $45,000; (2) Authorize the City Manager to execute a standard
Professional Services Agreement, as approved to form by the City Attorney with
Westchester Medical Group /Center for Heart and Health for employees Fitness for Duty
examinations (not to exceed $60,000) and Executive Physical examinations (not to exceed
$10,000), with the combined total not to exceed $70,000; (3) Authorize the City Manager to
amend /extend contract #3416, for ongoing service agreements, as approved by the City
Attorney with Dr. Maureen Sassoon for providing Occupational and Environmental Health
and Safety Consulting Services and issuance of a blanket purchase order, not to exceed
$25,000; (4) Alternatively, discuss and take other action related to this item.
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13. Consideration and possible action regarding the adoption of two Resolutions
providing for the implementation of job classification and salary range changes in the
Fiscal Year 2008 -2009 Operating Budget. (Fiscal Impact: $489,805)
Recommendation — (1) Adopt the Resolution establishing Basic Monthly Salary Ranges for
the job classifications of Application Specialist, Assistant Fire Marshal, Deputy Fire Chief,
Emergency Management Coordinator, Fire Prevention Specialist, Human Resources
Specialist, Principal Civil Engineer, Principal Environmental Specialist, Project Specialist,
Public Works Inspector, Records Technician, Recreation Coordinator, and Wellness
Coordinator; (2) Adopt the Resolution establishing new Hourly Pay Rates for the City's
unrepresented, Part-time, Temporary job classifications; (3) Approve the proposed Class
Specifications for the job classification of Application Specialist, Assistant Fire Marshal,
Battalion Chief, Deputy Fire Chief, Emergency Management Coordinator, Fire Prevention
Specialist, Principal Civil Engineer, Principal Environmental Specialist, Project Specialist,
Public Works Inspector, Records Technician, Recreation Coordinator and Wellness
Coordinator; (4) Approve the Examination Plans for the Application Specialist, Assistant Fire
Marshal, Deputy Fire Chief, Principal Environmental Specialist, Project Specialist, Public
Works Inspector and Wellness Coordinator; (5) Alternatively, discuss and take other action
related to this item.
14. Consideration and possible action regarding approval to issue blanket purchase
orders for FY 08 -09 in excess of $10,000 for the Fire Department. (Fiscal Impact:
$59,000)
Recommendation — (1) Authorize the El Segundo Fire Department to waive the bidding
process per El Segundo Municipal Code §1 -7 -10 to purchase medical and pharmaceutical
supplies, and piggyback on the City of Burbank's Bound Tree Medical, Inc. ( "Bound Tree ")
Bid #PA1665 and #PA1698, and authorize issuance of a blanket purchase order to Bound
Tree for FY 2008 -2009 for medical and pharmaceutical supplies; (2) Authorize the issuance
of a blanket purchase order for FY 08 -09 to UCLA Center for Pre - Hospital Care for
continuing education, defibrillation training and AED program oversight; (3) Alternatively,
discuss and take other action related to this item.
15. Consideration and possible action authorizing the recording of the Notice of
Completion and authorizing the City Manager to accept completion of work for 23
homes related to the City's Residential Sound Insulation Program Group 12 (Project
No. RSI 06 -12). (Preliminary Contract Amount: $1,246,534.35)
Recommendation -- (1) Authorize the City Clerk to file the City's Planning and Building
Safety Director's Notice of Completion in the County Recorder's Office; (2) Authorize the
City Manager, or designee, to close out Project No. RSI 06 -12 as to any remaining invoices
or claims; (3) Alternatively, discuss and take other action related to this item.
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16. Consideration and possible action authorizing the recording of the Notice of
Completion and authorizing the City Manager to accept completion of work for 24
homes related to the City's Residential Sound Insulation Program Group 13 (Project
No RSI 06 -13) (Preliminary Contract Amount: $1,147,352.66)
Recommendation — (1) Authorize the City Clerk to file the City's Planning and Building
Safety Director's Notices of Completion in the County Recorder's Office; (2) Authorize the
City Manager, or designee, to close out Project No. RSI 06 -13 as to any remaining invoices
or claims; (3) Alternatively, discuss and take other action related to this item.
17. Consideration and possible action regarding the approval of the Second Amendment
to a Professional Services Agreement with John L. Hunter and Associates, Inc. for
$50,000 to provide storm water plan check services and implementation support of
the City's Standard Urban Water Mitigation Plan (SUSWMP) Ordinance No. 1329 for
the Planning and Building Safety Department and to extend the term through
September 30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact: $50,000)
Recommendation — (1) Approve a budget appropriation for $50,000 to provide storm water
plan review services and implementation support of the City's Standard Urban Water
Mitigation Plan (SUSWMP) Ordinance No. 1329; (2) Authorize the City Manager to execute
the Second Amendment to a Professional Services Agreement with John L. Hunter and
Associates, Inc. to provide storm water plan review services and implementation support of
the City's Standard Urban Water Mitigation Plan (SUSWMP) Ordinance No. 1329 and to
extend the term for one year through September 30, 2009; (3) Alternatively, discuss and
take other action related to this item.
18. Consideration and possible action regarding the approval of the Fourth Amendment
to a Professional Services Agreement with JAS Pacific, Inc. to provide building
inspection and plan check consulting services for the Planning and Building Safety
Department through September 30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact:
$150,000)
Recommendation — (1) Approve a budget appropriation for $150,000 to provide building
plan check consulting services; (2) Authorize the City Manager to execute the Fourth
Amendment to the Professional Services Agreement, in a form approved by the City
Attorney, to increase the amount in the agreement and purchase order by $150,000 and to
extend the term to expire on September 30, 2009; (3) Alternatively, discuss and take other
action related to this item.
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19. Consideration and possible action regarding the approval of the First Amendment to
a Professional Services Agreement with J Lee Engineering Inc. to provide building
plan check consulting services for the Planning and Building Safety Department
through September 30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact: $250,000
Recommendation — (1) Approve a budget appropriation for $250,000 to provide building
plan check consulting services; (2) Authorize the City Manager to execute the First
Amendment to the Professional Services Agreement, in a form approved by the City
Attorney, to increase the amount in the agreement and purchase order by $250,000 and to
extend the term to expire on September 30, 2009 for plan check consulting services; (3)
Alternatively, discuss and take other action related to this item.
20. Consideration and possible action regarding the approval of the Fourth Amendment
to a Professional Services Agreement with MRH Structural Engineers, Inc. to provide
building plan check consulting services for the Planning and Building Safety
Department through September 30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact:
$100,000)
Recommendation — (1) Approve a budget appropriation for $100,000 to provide building
plan check consulting services; (2) Authorize the City Manager to execute the Fourth
Amendment to the Professional Services Agreement, in a form approved by the City
Attorney, to increase the amount in the agreement and purchase order by $100,000 and to
extend the term to expire on September 30, 2009 for plan check consulting services; (3)
Alternatively, discuss and take other action related to this item.
21. Consideration and possible action regarding approval of the First Amendment to
Professional Services Agreement Number 3769 to implement the Senior In -Home
Care Project between the City of El Segundo and Always Right Home Care, Inc., for
an amount not to exceed $16,000. Contract period: October 1, 2008 through
September 30, 2009 with an option to extend the Professional Services Agreement
through September 30, 2010. (Fiscal Impact: $16,000)
Recommendation — (1) Authorize the City Manager to execute a First Amendment to a
Professional Services Agreement with Always Right Home Care, Inc., in a form approved by
the City Attorney; (2) Alternatively, discuss and take other action related to this item.
22. Consideration and possible action regarding approval of the First Amendment to
Professional Services Agreement No. 3768, to implement the Home Delivered Meals
Project between the City of El Segundo and St. Vincent's Meals on Wheels for an
amount not to exceed $26,000. Contract period: October 1, 2008 through September
30, 2009 with an option to extend the Professional Services Agreement through
September 30, 2010. (Fiscal Impact: $26,000)
Recommendation — (1) Authorize the City Manager to execute said First Amendment to the
Professional Services Agreement with St. Vincent's Meals on Wheels in a form approved by
the City Attorney; (2) Alternatively, discuss and take other action related to this item.
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23. Consideration and possible action regarding approval of the Third Amendment to
Professional Services Agreement No. 3602 to implement the Community
Development Block Grant (CDBG) General Administration Project between the City of
El Segundo and Tina Gall, for an amount not to exceed $19,000 for the contract
period from October 1, 2008 through September 30, 2009. (Fiscal Impact: $19,000)
Recommendation — (1) Authorize the City Manager to execute a Third Amendment to
Professional Services Agreement No. 3602 with Tina Gall in a form approved by the City
Attorney; (2) Alternatively, discuss and take other action related to this item.
24. Consideration and possible action regarding the approval of a First Amendment to a
Professional Services Agreement with Tierra West Advisors for providing planning
consulting services for a contract staff position for the Planning and Building Safety
Department for Fiscal Year 2008 -2009 and issuance of a purchase order in excess of
$25,000 for Fiscal Year 2008 -2009. (Fiscal Impact: $197,600)
Recommendation — (1) Authorize the City Manager to execute the First Amendment to the
Professional Services Agreement, in a form approved by the City Attorney, to increase the
amount in the agreement and purchase order by $197,600 and to extend the term to expire
on September 30, 2009 for planning consulting services; (2) Alternatively, discuss and take
other possible action related to this item.
25. Consideration and possible action regarding the approval of a Fifth Amendment to a
Professional Services Agreement with Willdan for providing planning consulting
services for a contract staff position for the Planning and Building Safety Department
for Fiscal Year 2008 -2009 and issuance of a purchase order in excess of $25,000 for
Fiscal Year 2008 -2009. (Fiscal Impact: $197,600)
Recommendation — (1) Authorize the City Manager to execute the Fifth Amendment to the
Professional Services Agreement, in a form approved by the City Attorney, to increase the
amount in the agreement and purchase order by $197,600 and to extend the term to expire
on September 30, 2009 for planning consulting services; (2) Alternatively, discuss and take
other possible action related to this item.
26. Consideration and possible action to award a standard Public Works Contract to
Doug Martin Contracting Company, Inc. for the slurry sealing of the streets in the
area bounded by Mariposa Avenue, Sheldon Street, Imperial Avenue and the west
City limit. Project No.: PW 08 -09 (Fiscal Impact: $225,209.20)
Recommendation — (1) Approve a transfer of $76,000 from undesignated Traffic Safety
Fund; (2) Authorize the City Manager to execute a Standard Public Works Contract in a
form as approved by the City Attorney with Doug Martin Contracting Company, Inc., in the
amount of $225,209.20; (3) Alternatively, discuss and take other action related to this item.
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27. Consideration and possible action regarding the acceptance of the project for the
City Hall Roof at 350 Main Street. PW 08-02 (Fiscal Impact: None)
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file a
Notice of Completion in the County Recorder's Office; and (3) Alternatively, discuss and
take other action related to this item.
28. Consideration and possible action to approve a resolution adjusting the income
threshold required to qualify for lifeline assistance for City water and sewer services.
(Fiscal Impact: $6,000.00)
Recommendation — (1) Approve the attached resolution adjusting the "lifeline" household
income threshold required to qualify for financial assistance for City water and sewer
services; (2) Alternatively, discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann —
Council Member Fisher —
13 Lij
Council Member Jacobson -
Mayor Pro Tern Busch -
Mayor McDowell -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator,, and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: C1 \ \ `o$
TIME: (Q; qm
NAME: M 'c� A h.i Y1gS
14 � 14
i0rodamation
QCitp of el oegnnbo, QCaiffamia
WHEREAS, Approximately 80% of all United States fire deaths occur in the home, and
every three hours some one looses their life in a home fire, with cooking,
heating and electrical fires representing the three leading causes of home fires;
and
WHEREAS, The vast majority of home fires can be prevented by taking simple safety
precautions; and
WHEREAS, 'The El Segundo Fire Department, which is dedicated to the safety of life and
property from the devastating effects of fires and other emergencies, is joined
by concerned citizens of our community, as well as businesses, the school
district, service clubs and other organizations, in its fire safety efforts.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El
Segundo, California, in commemoration of the great Chicago Fire of 1871, which killed 250
persons, left 100,000 homeless, and destroyed more that 17,400 buildings, and in order to raise
the awareness in the community of the importance of practicing fire prevention and fire safety
to avoid needless loss of property and life, do hereby proclaim the week of October 5 through
October 11, 2008 as
FIRE PREVENTION WEEK
FURTHER, The Mayor and Members of the City Council join Fire Chief Kevin Smith in
inviting the El Segundo community to observe Fire Prevention Week by practicing fire
prevention and fire safety year -round and heeding the message `Prevent Home Fires ".
i
(, i J
rortamatt"011 Citp of (el *egunbo, Catifornia
WHEREAS, September 17, 2008 marks the two hundred twenty-first anniversary of the
drafting of the Constitution of the United States of America by the Constitutional
Convention; and
WHEREAS, It is fitting and proper to accord official recognition to this magnificent document
and its memorable anniversary; and to the patriotic celebration which will
commemorate the occasion; and
WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the
President of the United States of America designating September 17 through 23as
Constitution Week; and
WHEREAS, The Constitution of the United States of America is an enduring and true guide for
American government.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, proclaim the week of September 17 through 23 as CONSTITUTION WEEK and
encourage our citizens to reaffirm the ideals of the Framers of the Constitution in 1787 by
vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties,
remembering that lost rights may never be regained.
C: •i u
rocla atton
citp Df Ql bewbD, califomia
WHEREAS, The Richmond Street Fair is an annual event which is organized by the El Segundo
Kiwanis Club as a club project to promote the many businesses of downtown El
Segundo; and
WHEREAS, The 32nd Annual Richmond Street Fair will provide high school student groups,
civic clubs, and non - profit organizations an opportunity to promote their
associations and to raise funds for their school and community projects through the
sale of food, arts and crafts and other items; and
WHEREAS, The 32nd Annual Richmond Street Fair will provide an opportunity for young
people to learn the value of volunteerism, demonstrate their skills and talents and
gain self - confidence by performing before an audience; and
WHEREAS, The 32nd Annual Richmond Street Fair will afford people from other communities
the opportunity to discover the hometown atmosphere of El Segundo while
experiencing wholesome family entertainment at its finest; and
WHEREAS, The City Council recognizes the merits of the 32nd Annual Richmond Street Fair as a
win -win for the entire community of El Segundo and commends the El Segundo
Kiwanis Club for organizing this traditional El Segundo event which has become a
"Celebration of Community".
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, hereby proclaim the observance of the 32nd ANNUAL RICHMOND STREET FAIR from
9:00 a.m. to 5:00 p.m., Saturday, September 27, 2008 and invite the community to give generous
support to all the groups, organizations, merchants and volunteers participating in the Fair.
lox
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action (Continued Public Hearing) regarding the Fiscal Year 2008-
2009 Budget (including all City Revenues and Expenditures), Five -Year Capital Improvement
Plan and Adoption of Resolutions approving Appropriation Limit, Preliminary Budget as
amended, and Capital Improvement Plan as amended. (Copies of the Fiscal Year 2008 -2009
Preliminary Budget can be found in the Library, City Clerk's office, and on the City's website.)
(Fiscal Impact $109,801,250 in total appropriations; $103,200,200 in total estimated revenues
and prior year designations of $6,601,050.)
RECOMMENDED COUNCIL ACTION:
1. Continue Public Hearing and receive public testimony. Adopt the Resolution approving and
adopting the Fiscal Year 2008 -2009 Operating Budget and the Five -Year Capital Improvement
Budget.
2. Incorporate "Exhibit A Fiscal Year 2008 -2009 Change List of Budget Revisions in all Funds"
into the Adopted Budget and deposit any fiscal year 2008 -2009 General Fund savings into the
Economic Uncertainty Fund in fiscal year 2008 -2009 once the fiscal year 2007 -2008 audit is
complete.
3. Adopt the Resolution approving and adopting the Appropriations Limit for fiscal year 2008-
2009, as presented.
4. Approval of $165,000 for lighting project at George Brett Field.
5. Approval of $150,000 in additional funding for El Segundo Unified School District.
6. Approval of $100,000 to assume the responsibilities from ESUSD to provide Crossing Guards
services for local schools.
7. Approval and adoption of recommended fee increases resulting in additional revenues of
$1,014,875. (New fees are scheduled for consideration and adoption on October 21, 2008.)
8. Approval of $630,000 for City Hall Improvements.
9. Approval to transfer $1,214,800 from Workers' Compensation Fund to General Fund.
10. Approval to undesignate $900,000 in the Economic Uncertainty Fund for liability claims.
11. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Exhibit A Fiscal Year 2008 -2009 Change List of Budget Revisions in all Funds
2) Resolution approving and adopting the Operating and Five -Year Capital Improvement Budget
for Fiscal Year 2008 -2009
3) Resolution approving and adopting the Appropriation Limit for Fiscal Year 2008 -2009
4) Cost Allocation Fee Study Summary
Gib 1
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $109,801,250 in Total Appropriations; $103,200,200 in
total estimated revenues and prior year designations of $6,601,050.
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY:
REVIEWED BY:
APPROVED BY:
Rolf Schleicher, Fiscal Services Manager
Deborah Cullen, Director okfbance
Jack Wayt, City M
BACKGROUND AND DISCUSSION:
On August 6, 2008, the City Council held Strategic Planning Sessions with the City Manager and
all department heads. During these planning sessions, the City Council reviewed departmental
projects, established priorities and set the general direction for the next fiscal year.
Modifications were made to the Preliminary Operating Budget based on the recommendations of
the City Council.
On September 2, 2008 the City Council conducted a Public Hearing on the FY 2008 -2009
Operating Budget and the Five -Year Capital Improvement Project Budget. Revisions from the
Preliminary Budget are attached to this report and have been included in the final budget to be
adopted.
New positions, Reclassifications and New Programs are included in the final adopted budget
based on the action taken by the Council at the August 6, 2008 Strategic Planning Session and
September 2, 2008 City Council meeting.
New Programs, Personnel Additions and Reclassifications
The Public Safety Communications division within the Police Department received budget
approval to provide new funding for consulting services to support the research, identification
and securing of at least one additional radio frequency to be used primarily in emergency tactical
operations.
Within the final adopted budget are new positions in Information Systems for an Applications
Specialist, Project Specialist, and Help Desk Interns to further centralize IS services. The Police
Department includes an additional Dispatcher I and a new position for a Wellness Coordinator.
The Fire Department includes a Principal Fire Prevention Specialist and Principal Environmental
Specialist. Public Works' budget includes a Public Works Inspector. Recreation and Parks
includes increased hours for part-time employees to support Campus El Segundo and a one -on-
one aide to meet requirements of special needs children. Additionally, the Administrative
Specialist position at the Water Department will be transferred to the Finance Department and
will be reclassified as an Accounting Technician. The change will facilitate the alignment of
0 i0
accounting activities with no financial impact.
Reclassifications include: Office Specialist II to Records Technician; Accounts Specialist II to
Accounting Technician; benefiting two part-time Accounts Specialist 11 on prorated basis; HR
Specialist to higher HR Specialist grade classification; Senior Civil Engineer Associate to
Principal Civil Engineer; and two Recreation Coordinators to a higher grade classification;
Senior Administrative Specialist to Executive Assistant; and Administrative Specialist to
Administrative Analyst.
Incorporate "Exhibit A — FY 2007 -2008 Change List of Budget Revisions in all Funds" into
the FY 2008 -2009 Adopted Budget.
Budget Revenue Revisions between Preliminary and Adopted
General Fund
An increase of $1,014,875 in revenues has been made since the Preliminary Budget due to
estimated increases in fees related to the recommended fees based on the Cost Allocation Fee
Study and an increase of $36,850 based on updated valuations of Property Taxes.
Other Funds
The summary of changes includes increases in the following funds: Residential Sound Insulation
Fund of $5,016,600 for additional FAA funding, $165,000 in the Capital Improvement Fund,
$13,000 in the CDBG Fund and $6,000 in the Water Fund for a total revenue increase of
$5,200,600.
Budget Expenditure Revisions between Preliminary and Adopted
General Fund
The summary of changes included in the General Fund total $593,700.
Other Funds
The summary of changes for all other funds totals $5,378,150 including $5,016,600 in the
Residential Sound Insulation Fund which is netted against the same amount received in FY
2008 -2009 revenues.
Deposit any FY 2007 -2008 General Fund savings into the Economic Uncertainty Fund in FY
2008 -2009 once the FY 2007 -2008 audit is complete.
At the Strategic Planning Session held August 6, 2008, City Council directed staff to transfer any
FY 2007 -2008 General Fund savings into the Economic Uncertainty Fund.
Adopt the Resolution approving and adopting Appropriations Limit for FY 2008 -2009.
Article XIII -B of the California State Constitution, commonly referred to as the Gann
Appropriations Limit, was adopted by California voters in 1980 and placed limits on the total tax
proceeds that State and local agencies can appropriate and spend each year. Based upon the
California Constitution and applicable law, staff has presented the City Council with an
Appropriations Limit for fiscal year 2008 -2009 as adjusted by the factors identified in the
attached Resolution. The Appropriations Limit for fiscal year 2008 -2009 will be $145,640,946.
Capital Improvement Proiects
The FY 2008 -2009 Capital Improvement Projects recommended from the Capital Improvement
Program Advisory Committee total $3,197,000. Residential Sound Insulation capital
improvement total $12,858,350. Based on Council direction the amount transferred from the
General Fund to the Capital Improvement Fund increased by $165,000 to fund the lighting
project at the George Brett Field.
Aquatics Facility — Design Study
In FY 2007 -2008 Council approved $30,000 to conduct a Feasibility Study for an aquatics
facility which is expected to be completed in FY 2008 -2009. At the Strategic Planning Session
Council approved $300,000 to fund a Design Study which would identify options for the City for
a new aquatics facility or renovation of the existing aquatics facility. The Design Study will be
funded from the $1.5 million deposited from a developer and designated in the Expendable Trust
Fund for Aquatics.
E1 Segundo Unified School District
At Strategic Planning the El Segundo Unified School District presented their proposal to
continue receiving annual funding of $250,000 from the City of El Segundo. This amount was
approved by Council. Based on the State budget reductions the ESUSD requested an additional
$277,000 from the City to assist it in funding budget shortfalls identified for FY 2008 -2009.
Council requested that the Education Committee meet and review the request and submit a
proposal back to Council. The Educational Committee met September 4, 2008, and is proposing
a cash contribution in the amount of $150,000 for FY 2008 -2009. Additionally, the committee
recommends the City assume the annual responsibilities for providing Crossing Guards with
estimated contract costs of $100,000 per year.
Fee Study Proposal
The City had not initiated a comprehensive analysis or increase to fees since 1989. Revenue &
Costs Specialist, LLC, was contracted with to perform a cost allocation study and based on the
study proposed new fees to cover the cost of providing the services related to planning, fire
building and engineering functions. The purpose of this study was to identify the actual cost for
services and identify the tax subsidy.
The results of the study identified $2,227,564 in tax subsidies and recommended an increase in
fees of $1,934,875. City Council requested that staff review all the proposed fee increases and
ensure that all fees are reasonable and appropriate. Staff reviewed all proposed fees, and based
upon that review, has modified various fee categories. The modifications proposed by staff
resulted in fee reductions totaling $282,000. Staff further recommends reducing the revenue
projection by an additional 20% or $254,000 based on the economic conditions relating to the
downturn in housing and commercial development. Additionally, staff recommends
implementing the new fee structure January 1, 2009, which reduces the revenue projections by
an additional 25% or $423,000. These reductions total $959,000; therefore, the total revenue
projection for FY 2008 -2009 is $1,014,875. Implementing the fees on January 1, 2009, allows
time for communication to residents and the development community and provides staff needed
time to make changes to the software programs within the City.
City Hall Improvements
Staff is requesting a reinstatement of funding previously approved and allocated for City Hall
Improvements of $630,000. Based on a July 20, 2006 memorandum issued by the City Manager,
$630,000 was undesignated from City Hall Improvements for the identified funding shortfall
related to the Athletic Fields and Fire Station #2. In this memo the City Manager recommended
that in the event the City has identified surpluses in the future this project is given high priority.
Staff has identified funds available in the Economic Uncertainty Fund from prior year surpluses
and recommends reinstating these funds.
Per Diem Reimbursement Policy
At the Strategic Planning Session Council approved amending the City of El Segundo's flat rate
Per Diem policy for travel expense related to City employees on business. The revised rate
would be based on the meals and incidental expenses (M &IE) rates established for the Los
Angeles area by the IRS Publication 1542 and revised on an annual basis per the stated
Publication upon adoption of the policy.
The per diem rate for employees has not been revised since approximately 1996, when it was
increased to $36.00 per day. The per diem rate for meals and incidental expenses for the Los
Angeles area is currently set at $64.00 per day by IRS Publication 1542.
Workers' Compensation Fund
Staff recommends a transfer of $1,214,800 from Workers' Compensation Fund to General Fund.
Currently the fund balance exceeds the City's funding requirements, and once the transfer is
complete will still be funded at an 80% confidence level with retained earnings.
Economic Uncertainty Fund
Staff requests that Council approve undesignating $900,000 in the Economic Uncertainty Fund
previously designated for liability claims. These claims have been settled favorably for the City
and the Liability Fund balance is at the required 70% confidence level with retained earnings.
General Fund
This budget as presented contains General Fund appropriations inclusive of transfers of
$60,784,950 and General Fund estimated revenues inclusive of transfers of $60,784,950.
��4.
All Funds
The revised FY 2008 -2009 budget is balanced. Total appropriations for all funds are
$109,801,250. This matches the estimated revenues of $103,200,200 and prior year designated
fund reserves of $6,601,050.
C23
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2008 -2009 ADOPTED BUDGET
Preliminary Estimated Revenues Inclusive of Transfers In
ADJUSTMENTS:
General Fund:
Estimated increase in Fees based on RCS Fee Study recommendation
Property tax increased based on current evaluations
Other Funds
Residential Sound Insulation Fund (116)
Amount revised upward to reflect all LAWA and FAA Grants
Capital Improvement Fund (301)
Lighting for George Brett Field
CDBG
Change to CDBG Transfer
Water Fund (501)
Transfer to "Life Line" (GF to 501 Water Fund)
Liability Insurance (602j
Charges to Depts underestimated in Preliminary Bdgt
Recovery of claims should have been keyed at zero
Prior Year Designation Fund Reserves
Total Revised Estimated Revenues Inclusive of Transfers In
FISCAL YEAR 2008 -2009 BUDGET
Account Inc (Dec) Balance
$96,947,871
1,014,875
36,850
3755 5,016,600
165,000
13,000
6,000
3911 250,000
3913 (250,000)
$6,252,325 $6,252,325
$6,601,050
$109,801,250
C�.`t
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET REVISIONS - APPROPRIATIONS ALL FUNDS
FISCAL YEAR 2008 -2009 ADOPTED BUDGET
FISCAL YEAR 2008 -2009 BUDGET
Account Inc (Dec) Balance
Preliminary Budget Appropriations Inclusive of Transfers Out $103,829,350
ADJUSTMENTS:
Transfers:
Transfer of General fund to Capital Improvement Fund for George Brett Field Lighting
Increase to CDBG Transfer
Transfer to "Life Line" (GF to 501 Water Fund)
General Fund:
City Manacter - IS & NR
Adjustment to Equipment Replacement entry
Finance Department
Increased Audit Fees
Non - Department
ESUSD - Crossing Guards
ESUSD Additional Funding
Police Department
Reclass - Administrative Specialist to Administrative Analyst
Reclass - Lieutenant to Captain
Fire Department
New Position - Principal Fire Prevention Specialist
Public Works Department
Decrease due to reductions in operating maintenance expense estimates
Initial budgeted street slurry coat SOW was too low based on recent vendor quotes
Total General Fund Adjustments
All Other Funds
Prop A Fund (112)
Adjusted for increase to part-time hours
Capital Improvement Fund (3011
Lighting for George Brett Field
Waste Water (502) Fund
Adjusted projection upon separation of gas from vehicle operating maintanance
Prop A Dial -A -Ride (5292) Fund
Revised projection upon separation of gas from Maint.
Vehicle maintanence cost were underestimated
Adjusted projection upon separation of gas from vehicle operating maintanance
Water (501) Fund
Gas and Maintenance expense Increased to reflect revised projections
CDBG Fund
Amount revised downward based on CDBG funding reduction
Residential Sound Insulation Fund (116)
Increased funding from grants
Golf Fund (503)
Revised to added Netting to Equipment Replacement Schedule
Correction to reduce insurance premium
Liability Fund (602)
Clerical adjustment of expenditures to match revenues
Total Revised City Appropriations - All Other Funds inclusive of Transfers Out
Total Revised City Appropriations - All Funds inclusive of Transfers Out
165,000
13,000
6,000
6207 70,300
6214 14,350
6405 100,000
6405 150,000
41XX -42XX 12,200
41 XX -42XX 9,860
41XX -42XX 93,750
52xx -62xx (110,750)
6206 70,000
$593,712 $593,750
4102 8,795
8473 165,000
5215/6224 8,900
5215
6224
5215/6224 40,650
5215/6224 24,000
6214 (7,350)
8960 5,016,600
6207 50,000
4904 (3,945)
6246 75,500
$5,378,150
$109,801,250
C'' 5
RESOLUTION NO. _
A RESOLUTION ADOPTING THE 2008 -2009 FINAL OPERATING
BUDGET FOR THE CITY OF EL SEGUNDO AND ADOPTING THE
2008 -2009 CAPITAL IMPROVEMENT BUDGET.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget
( "Budget ") and Capital Improvement Plan ( "CIP ") for fiscal years 2008-
2009;
B. The Budget and CIP are based upon appropriate estimates and financial
planning for the City's operations, services, and capital improvements;
C. The City Council conducted public study sessions on August 6, 2008, and
a public hearing on September 2, 2008, and continued on September 16,
2008;
D. In accord with the Government Code, the El Segundo Planning
Commission will determine on September 25, 2008, that the projects
included in the CIP are consistent with the City's General Plan;
E. All procedural requirements for adopting the City's budget were fulfilled
and the City Council was fully informed regarding the City's current
finances, projected revenue, and financial obligations; and
F. It is in the public interest for the City Council to adopt the Budget and CIP
as proposed by the City Manager.
SECTION 2: ADOPTION. The Budget and the CIP attached to this Resolution, and
incorporated by reference, are approved and adopted subject only to the authorizations
set forth below. Such approval and adoption includes, without limitation, the Position
Control Listing of Authorized Positions, Classification and Compensation Plans set forth
in the Budget which recognizes new classifications and removes unused classifications.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article X1116 of the California Constitution requires the City to set its
Appropriations Limit on an annual basis;
B. The City's Appropriations Limit may be adjusted annually based upon
inflation and population growth.
C. The City Council may choose the method of calculating adjustments to the
City's Appropriations Limit on an annual basis. For inflation, pursuant to
Page 1 of 4 (; U
Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be
calculated using either the percentage change in per capita personal
income from the preceding year or the percentage change in the local
assessment roll from the preceding year because of local nonresidential
new construction. For population growth, pursuant to Government Code §
7901(b), the City may either use the percentage growth either in its
jurisdiction or from the surrounding county.
D. Pursuant to Article X111-B of the California Constitution, and those
Government Code sections adopted pursuant to Article XIII -B, § 8(f), the
City Council chooses to adjust the City's Appropriations Limit by
calculating inflation using the percentage change in the City's assessment
roll from the preceding year because of local nonresidential new
construction and calculating population growth by using the percentage
change in population in Los Angeles County.
E. As a result of the adjustments made to the City's Appropriations Limit, the
City Council sets the Appropriations Limit for fiscal year 2008 -2009 at
$145,640,946.
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General
Fund operating budget is $60,784,950. The City Manager, or designee, is authorized to
implement the following appropriations for City Departments:
DEPARTMENT
AMOUNT
Administration
$ 3,904,514
Non Department
$ 4,788,450
Finance
$ 1,913,360
Fire
$14,613,850
Human Resources
$ 764,650
Library
$ 2,150,050
Recreation and Parks
$ 4,650,514
Planning and Building Safety
$ 3,361,500
Police
$17,584,697
Public Works
$ 6,009,365
Transfers
$ 1,044,000
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $16,220,350 is
appropriated for Capital Improvement Projects for Fiscal Year 2008 -2009. The City
Manager, or designee, is authorized to implement the CIP with the following funds and
amounts:
FUND
AMOUNT
State Gas Tax Fund
$ 200,000
Proposition "C" Fund
$ 100,000
Capital Improvement Fund
$ 720,000
Residential Insulation Fund
$12,858,350
Water Operation
$ 700,000
Page 2 of 4
r � i
Sewer Fund 1 $ 1,477,000
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee,
is authorized to implement the following miscellaneous appropriations:
FUND
AMOUNT
Traffic Safe
$
200,000
State Gas Tax
$
200,000
Asset Forfeiture
$
950,250
CDBG
$
163,650
Proposition "A" Transportation
$
372,745
Proposition "C" Transportation
$
386,550
Residential Sound Insulation
$15,587,500
Air Pollution Reduction
$
26,600
Hyperion Mitigation
$
67,300
TDA Bikeway
$
16,000
C.0.P.S.
$
100,000
Capital Improvement Program
$
720,000
Economic Uncertainty
$
3,200,000
Facilities Maintenance
$
75,000
Water Operation
$15,084,730
Sewer
$
3,856,500
Golf Course
$
2,231,625
Equipment Re lacement
$
2,304,900
Liability Insurance
$
928,300
Workers' Compensation
$
1,962,650
Developer Fees Expendable Trust
$
500,000
Expendable Trust — Other
$
80,000
Outside Services
$
15,000
SECTION 7: REAP PROP RIATION. The City Manager, or designee, is authorized to
reappropriate any unused appropriations for capital projects, special projects, and grant
programs at the close of Fiscal Year 2007 -2008 for the Budget and CIP.
SECTION 8: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2007 -2008 into the
applicable Fund operating reserve on September 30, 2008.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted
as follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between
appropriation units (e.g., salaries and benefits, services and supplies, and
capital outlay) within programs;
Page 3 of 4 It-,
C. By Department Directors for appropriation transfers between appropriation
units within programs;
D. Objects code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a
whole.
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts
for the equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ( "ESMC "), the City
Manager is authorized to execute all contracts awarded for equipment,
supplies, and services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City
Manager is authorized to execute contracts for purchasing equipment and
supplies that are individually identified in the Budget regardless of total
cost. The City Manager may, but is not required to, seek additional City
Council approval for transactions made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is
authorized to execute contracts in accordance with the ESMC.
SECTION 11: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a minute
of the adoption of the Resolution in the City Council's records and the minutes of this
meeting.
SECTION 12: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded..
PASSED AND ADOPTED , 2008.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
in
Kelly McDowell, Mayor
Karl H. Berger, Assistant City Attorney
Page 4 of 4 0141.9
RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY
COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2008 -2009 IN ACCORDANCE WITH ARTICLE
XIIIB OF THE CALIFORNIA CONSTITUTION.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis.
B. The City's Appropriations Limit may be adjusted annually based upon
inflation and population growth.
C. The City Council may choose the method of calculating adjustments to the
City's Appropriations Limit on an annual basis. For inflation, pursuant to
Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be
calculated using either the percentage change in per capita personal
income from the preceding year or the percentage change in the local
assessment roll from the preceding year because of local nonresidential
new construction. For population growth, pursuant to Government Code §
7901(b), the City may either use the percentage growth either in its
jurisdiction or from the surrounding county.
D. Based upon the California Constitution and applicable law, the City's
Finance Department has presented the City Council with a proposed
Appropriations Limit as adjusted by the factors identified in this
Resolution.
SECTION 2: Pursuant to Article XIIIB of the California Constitution, and those
Government Code sections adopted pursuant to Article XIIIB, § 8(f), the City Council
chooses to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because of local
nonresidential new construction and calculating population growth by using the
percentage change in population in Los Angeles County.
SECTION 3: As a result of the adjustments made to the City's Appropriations Limit, the
City Council sets the Appropriations Limit for fiscal year 2008 -2009 at $145,640,946.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions; and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted.
Page I of 2
�, r
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 16th day of September 2008.
Kelly McDowell,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby
certify that the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor of said City, and attested to by the City Clerk of said
City, all at a regular meeting of said Council held on the 16th day of September 2008,
and the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
Page 2of2 ,
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Schedule B -1
CITY OF EL SEGUNDO
BUILDING & SAFETY FEE SCHEDULE
BUILDING PERMIT FEES
CURRENT
SERVICE FEE
NON - RESIDENTIAL BUILDING PERMITS
Building Permit Under $500 Valuation
Building Permit $501- $2,000 Valuation
Building Permit $2,001 425,000 Valuation
Building Permit $25,001 - $50,000 Valuation
Building Permit $50,001 4100,000 Valuation
Building Permit $100,001- $500,000 Valuation
Building Permit $500,00141,000,000 Valuation
Building Permit Over $1,000,000 Valuation
NON - RESIDENTIAL BUILDING PLAN CHECK
Building Plan Check Under $500 Valuation
Building Plan Check $50142,000 Valuation
Building Plan Check $2,001 - $25,000 Valuation
Building Plan Check $25,001 450,000 Valuation
Building Plan Check $50,001- $100,000 Valuation
Building Plan Check $100,001- $500,000 Valuation
Building Plan Check $500,00141,000,000 Valuation
Building Plan Check Over $1,000,000 Valuation
$20.00
$20 + $3 for each $100 over $500
$65 + $12 for each $1,000 over $2,000
$341 + $9 for each $1,000 over $25,000
$566 + $6 for each $1,000 over $50,000
$866 + $5 for each $1,000 over $100,000
$2,866 + $4 for each $1,000 over $500,000
$4,866 + $3 for each $1,000 over $1,000,000
$30.80
$30.80 + $4.62 for each $100 over $500
$100.10 + $18.48 for each $1,000 over $2,000
$525.14 + $13.86 for each $1,000 over $25,000
$871.64 + $9.24 for each $1,000 over $50,000
$1,333,64 + $7.70 for each $1,000 over $100,000
$4,413.64 + $6.16 for each $1,000 over $500,000
$7,493.64 + $4.62 for each $1,000 over $1,000,000
PROPOSED
FEE
$24.00
$24 + $3.60 for each $100 over $500
$78 + $14.40 for each $1,000 over $2,000
$409.20 + $10.80 for each $1,000 over $25,000
$679.20 + $7.20 for each $1,000 over $50,000
$1,039.20 + $6 for each $1,000 over $100,000
$3,439.20 + $4.80 for each $1,000 over $500,000
$5,839.20 + $3.60 for each $1,000 over $1,000,000
$36.96
$36.96 + $5.54 for each $100 over $500
$120.06 + $22.18 for each $1,000 over $2,000
$630.20 + $16.63 for each $1,000 over $25,000
$1,045.95 + $11.09 for each $1,000 over $50,000
$1,600.45 + $9.24 for each $1,000 over $100,000
$5,296.45 + $7.39 for each $1,000 over $500,000
$8,991.45 + $5.54 for each $1,000 over $1,000,000
CITY OF EL SEGUNDO
BUILDING & SAFETY FEE SCHEDULE
BUILDING PERMIT FEES
SERVICE
COMBO PERMITS (only applies to Single Family Residential):
Electrical Permit
Plumbing Permit
Mechanical Permit
MISCELLANEOUS:
Duplicate Inspection Card
Duplicate Certificate of Occupancy
Temporary Certificate of Occupancy
Other Inspections not specified
Overtime Inspection (4 hour minimum)
Additional Plan Review
Expedited Plan Review in addition to regular Plan Review Fee
Overtime Hourly Rate is 120% of the Regular Hourly Rate
Schedule B -1
CURRENT
FEE
z�-
PROPOSED
FEE
8% of the Building Permit Fee
8% of the Building Permit Fee
8% of the Building Permit Fee
$0.00
$21.00
$0.00
$21.00
$0.00
$333 + $10,000 deposit refunded at time of Final C of O
Hourly Rate
Hourly Rate
OT Hourly Rate
OT Hourly Rate
Hourly Rate
Hourly Rate
OT Hourly Rate
OT Hourly Rate
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l� � 1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to introduce and waive first reading of an Ordinance amending
the E1 Segundo Municipal Code's regulation of filming within the City of El Segundo. (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive report from the Filming Ad Hoc Subcommittee;
2. Introduce and waive first reading of draft Ordinance;
3. Schedule second reading and adoption of the Ordinance for October 7, 2008;
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Draft Ordinance amending Title 4, section 11 in its entirety; (2) Proposed changes to
filming policies and procedures matrix; (3) California Film Commission letter.
FISCAL IMPACT: None
Amount Budgeted: $None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Steve Jones, Business Services Mana er 4
REVIEWED BY: Deborah Cullen, Director,6rFinance �-
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
On October 17, 2006, the City Council appointed Mayor McDowell and Councilmember Fisher
to an ad hoc subcommittee to discuss the City's film permit processing and current ordinance.
The subcommittee was formed in response to filming concerns reported by residents including
street closures and parking. The Film Permit Subcommittee met several times during 2007 and
made numerous proposed changes to the existing regulations based upon public input. Those
changes are reflected in the attached draft ordinance.
(Background and Discussion continued on the next page)
Major Subcommittee Changes
• Creating an "impact zone" within a 300 foot radius around a filming site. The impact
zone is presumed to be affected by filming and activities ancillary to filming. A
completed application must be fled at least three (3) business days before the filming
date for low impact filming (limited use of public right of way in a non - residential area,
or little or no vehicle traffic, or does not include lighting, noise, or special effects), five
(5) business days before for filming involving stunts or traffic control, or ten (10)
business days before for filming involving closure of public streets or rights -of -way.
• Setting a maximum number of days allowed at the same filming site of twenty (20) days
within the preceding twelve (12) month period. This number can be increased to twenty
four (24) days if the permittee obtains 100% neighbor consent.
Surrounding neighbors may protest a film permit. The protests are calculated based upon
one protest per address within an impact zone(s), and must be received at least two (2)
business days before filming. Various scenarios are described stating why a film permit
cannot be issued. The proposed ordinance assumes 100% neighbor approval if there are
no protests. Protests can be filed for all filming within an impact zone and expire at the
end of each calendar year.
Regulations are proposed to restrict the following: filming cannot commence before 7:00
a.m. unless it is outside an impact zone(s); the permit must be in possession of the
permittee at all times while filming; permittee must conduct operation in an orderly
fashion and area must be clean before leaving filming site; vehicle parking must be in
accordance with city administrator's directions; all camera cars must have a police escort;
all filming and ancillary activities must cease by 10:00 p.m., unless the filming has no
impact; permittees must protect any neighbors within an impact zone from glare caused
by lighting; and production companies must have written consent to place equipment or
vehicles on private property.
There are additional changes that were added to the draft Ordinance to make it conform with
existing legal requirements and to facilitate the administration of film permits. These are shown
in the redlined copy of the ordinance which compares the existing ESMC regulations with the
proposed ordinance. As you will see, most of these changes are technical changes which do not
substantively affect the manner in which film permits are currently issued and administered. A
matrix showing the benefits of the proposed changes is attached along with a letter from the
California Film Commission.
r
V v '!
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO CHAPTER 4 -11 IN
ITS ENTIRETY TO REGULATE MOTION PICTURE, RADIO AND
TELEVISION PRODUCTION WITHIN THE CITY OF EL
SEGUNDO.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: El Segundo Municipal Code ( "ESMC ") Chapter 4 -11 is amended in
its entirety to read as follows:
"CHAPTER 11
MOTION PICTURE, RADIO AND TELEVISION PRODUCTION REGULATIONS
r
%j U '
4-11-29e • ■ •
11 R ► ► •
11 11 •—CADQN
4-11-33o APPEALS TO ■ r COURM
4 -11 -1: PURPOSE:
This
Chapter is adopted
pursuant
to the City's police
powers for the
purpose
of establishing
a permit
system
to regulate motion
picture and
television
production
in the Citv
of
EI Segundo
Application of this
Chapter is
intended
to protect
community
health,
safety, welfare, and property
rights by
ensuring
that
motion picture
and
television
production within
the City has
minimal
impact
upon businesses
and
residents
4 -11 -2: 4 -11-x- DEFINITIONS:
:�Jnless the contrary is stated or clearly appears
from the context. the fQlowina definitions govern the construction of words
and phrases used in this chapter:
"Administrator" means the city manager or designee.
"Applicant" means a person seeking a filming permit pursuant to this chapter.
"Current news" means regularly scheduled news programs (excluding
documentary programs) and special news programs which are not
preplanned and are broadcast within seventy -two (72) hours after filming.
MOTION PICTURE, RADIO OR TELEVISION PRODUCTIONS-
IRslLi#es "Filming" includes all activity attendant to staging or shooting
commercial motion pictures, television shows or programs, and commercially
prepared radio broadcasts. Filming also includes any noncommercial filming
that obstructs. delays, disrupts, or otherwise interferes with the ordinary use
of city streets, parking facilities, sidewalks or other public rights -of -way.
including. without limitation. on- street parkina and vehicle traffic within
n ighborhood
"Filming site" means the location designated by a valid permit issued pursuant
to this chapter for filming and all ancillary uses including. without limitation
catering, storage, and parking.
LJG
"Impact zone" means the area within a 300 foot radius surrounding a filmina
site which is presumed_ to be affected by filming and activities ancillary to
filmin .
"Low Impact Filming" means filming where (a) the filming site involves limited
use of the public right of way, is in non - residential areas or experiences little
or no vehicle traffic or (b) the filming does not include liahtina, noise. or
special effects.
"Neiahbors" means persons residing at residential dwelling units including all
residents in multi- tenant buildings or operating at business addresses within
an impact zone.
"No impact filming" means filming that occurs pursuant to the terms of a valid
permit where light, sound. smell, or vibrations resulting from the filmin a. or
activities ancillary to filming. does not interfere with neighbors' comfortable
nioyment of life or property.
"Permittee" means any natural person entity, or combinations thereof
possessing a film permit issued by the city pursuant to this chapter.
STILL PHOTOGRAPHY- "Still Photography" means and includes all
activity attendant to staging or shooting commercial still photographs.
4 -11 -3: PERMIT REQUIRED; EXEMPTIONS:
A. Except as otherwise provided.
it is unlawful for any person to engage in, conduct, or carry on filming or
-
commercial still photography can any public or private property, facility, or
residence
telev+siefl pistWes or cornmerc +al still photography
ithout a valid permit issued
pursuant to this chapter.
B. A permit is not deemed issued until the administrator receives the
applicant's written acceptance in accordance with this chapter.
C. Exemptions:
1. Current News: the This chapter
sl`ialldoes not apply to or affect reporters, photographers, or
cameramen in the employ of a newspaper, news service,
radio broadcasting station, or similar entity engaged in eR-
the -spet- broadcasting efcurrent news eveRts concerning
:� i
those persons, scenes, or occurrences which are in the
news and of general public interest.
2. Studios: The preYi6iGRS of the This chapter sha44does
not apply to or affect a motion picture, television, or radio
broadcasting studio operating within its physical confines at
an established or fixed place of business in the city.
3. Charitable Purposes: A4eA permit fee sha44 -beis not
required for any metion PiGtUFB, Fadie, OF te'eY'60OR
permit
issued for filming when the administrator determines, based
upon reasonable evidence, that filming is conducted or
carried on wholly for a charitable or nonprofit purpose either
directly or indirectly, by any individual; pFevided, hGW8YeF,
4. Educational Purposes: A permit fee is not required for
any permit issued for filming when the administrator
determines, based upon reasonable evidence, that filming is_
conducted or carried on wholly for student and class
photographs, sports pictures. Independent Student Media
Film Class activities. Photoaraphv Class activities and
student cable filmin
4 -11 -4: ADDITIONAL AGREEMENTS: In addition to, or in lieu of a permit
required by this chapter, use of any public facility within the City may require a
rental or use agreement.
4 -11 -5: ADMINISTRATION: The administrator is authorized to receive
applications, issue and revoke permits and otherwise implement this chapter.
4- 11-6: 4-11 APPLICATION FOR LIGENSEPERMIT; CONTENTS;
ISSUANCE:
A. E- Information Required: The following information shafflust shamus be
included in the application:
t; J
1. The name, mailina address, and daytime telephone
number of the person who will be present during, and
responsible for, the filming
2. 4--The address or place at which the activity is to be
conducted;
3. 2-.The specific locationW at such address or place;
4. -3-.-The inclusive times and dates such activity will
transpire;
5. 4-A general statement of the character or nature of the
proposed activity;
6. -5 -The number of personnel to be involved;
7. Anticipated use of any animals, pyrotechnics, fire. or
explosives:
8. 6-.The food servicing arrangements;
9. Requests for special assistance at the location, including.
without limitation, street closure, traffic contro11 and
emergency services:
10. Whether the activity to be filmed includes vehicle chases
or other activities dangerous to the participants or to the
public, with a description of the activity to be filmed:
11. -7-The amount and type of equipment to be involved
includina without limitation the number and size of vehicles,
location of all vehicles and - ancillary equipment -, and the
name of the - person responsible for keeping -the filming site
clear -and clean -.
12. A declaration reaardina notification of residences and
_businesses within the impact zone as required by this
chapter; and
13. 8-.Such other information as the "Lensing
allthOFetyadministrator deems appropriate.
B. In addition to the provisions of this Chapter. any applicant engaging
in activity that requires compliance with federal, state. or local regulations .
includina additional licenses or permits, must present evidence of
satisfactory compliance with those requirements.
4 -11 -7: 4 -11 -4: APPLICATION AND PERMIT FEES:
A. Motion Picture, Radio, Or Television Productions:
1. A nonrefundable application fee for motion picture,
radio or television productions as set by resolution of the city
council shatlmust be paid.
2. A permit fee as -set by Feselutien of the city council
shaNresolution must be paid whenever the permittee uses
any portion of any public street, road, right of way or
building, other than a building located in a public park,
owned or controlled by the city.
3. The use of public parks and buildings located in public
parks to the exclusion of the general public skall -beis
discouraged; however, when such permit is granted, the
permit fee s0a4will be fixed by reselution of the city council
resolution.
B. Still Photography:
1. A nonrefundable application fee for still photography
commercial advertising as set by resolution of the city
council sh"m s be paid.
2. A permit fee as -set by FeGelutieici ef the city council
sl—llresolution must be paid whenever the permittee uses
any portion of any public street, road, right of way or
building, other than a building located in a public park,
owned or controlled by the city.
3. The use of public parks and buildings located in public
parks to the exclusion of the general public shall -beis
discouraged; however, when such permit is granted, the
permit fee shaNwill be fixed by city council
resolution.
4 -11 -8: 4- 1- 5DIRECT OVERHEAD EXPENSES:
In addition to the fees and charges established, the permittee slaallmst pay
all costs and direct overhead of the city for supervising, controlling, and
managing permittee's operation. This 6hall 4RGIude, but not be liFAi
toincludes without limitation, all personnel costs, all material and supply
costs, and all other direct costs and expenses of the city. These costs and
expenses sMatlwill be computed at the conclusion of the project and -shalt be
deducted from the deposit required.
4-11-9: 4-t1 6=CASH DEPOSIT FOR FEES AND SECURITY DEPOSIT
REQUIRED:
A. Cash Deposit: After the application fee is paid and the application
approved and before any permit is issued, permittee sO.,Amust deposit
with the liGeR6ing authofityM a cash deposit computed as follows: Twice
the amount determined by the liseesiRg authefity!& to be the total cost to
the city plus a sum equal to all permit and license fees.
B. Conditions For Refund Of Security Deposit: At the conclusion of the
project, the total of the deposit shallwill be applied to the city's permit and
license fees and to the city's costs and direct overhead of administering
and supervising the permit; and the balance, if any, slaaAwill be deemed a
security deposit. The security deposit slaallmust be refunded by the city to
the permittee if the permittee has fully complied with all of the conditions of
the permit and all requirements of law. If the permittee has not complied
with all conditions of the permit and all requirements of law, the security
deposit shallwill be retained by the city.
4-11-10: 4-t 1 7= SECURITY DEPOSIT RETENTION; APPEAL:
Any person aggrieved by the administrator's determination ef- the - We+asiag
aath9Fity concerning the amount of the deposit or the amount of any refund
may file a written appeal as provided ' by this chapter.
4- 11 -11: REVIEW BY CITY OFFICERS-
A.
After a film permit application
is filed the
administrator must
forward
the application to directors,
or designees
(collectively "reviewing
officers
"), whose departments
are affected by
the proposed event for their
recommendations.
The reviewing
officers may
include, without limitation
1. The fire chief:
2. The police chief:
I The recreation and parks director; and /or
Chi
4. The public works director.
5. The El Segundo Unified School District
superintendent when filming will occur along a route or at a
location adjacent to a school or classroom.
B.
Upon receiving an
application,
the reviewing officers must consider
the application,
conduct
any necessary
investigation, and provide the
administrator
with written
recommendations
reaardina:
1. Any special conditions for a permit:
2. Whether, based on the scope of the proposed filming.
a pre - filmina operational meeting is required. Should such a
meeting be necessary, the administrator will notify the
applicant of the time and place of the meeting within a
reasonable time before filming: and
3. Any additional recommendations.
C. The reviewing officers must complete their review before the
administrator can make a decision on the application
4- 11 -12: 4-i1 -;TIME REQUIREMENTS- AND DUrE€ ; RULES:
A. Except as provided in this Chapter, completed applications for a
film permit must be filed in the administrator's office at least-
] . Three (3) business days before the filming date for a
permit that does not require City services and is low impact
filming: or
2. Five (5) business days before the filming da_ t_e_ for
filmina involving stunts or traffic control: or
3.
Ten (10)
business days before the
filming date for
filmina
involving
closure of public streets or
rights -of
-way nr
se of
pyrotechnics fire or explosives for
special effects
except
that an
application may be filed pursuant to
subsection
A(1)
if special effects are limited
to the
use of
"squibs"
as defined in Title 19 Section 980
of the California
Code of
Reaulations
or any successor regulation,
and the
fire department
determined the pyrotechnic
operator's
license
to be in
good standina within the previous
twelve
(12)
mop h .
c.: 6
B. Except as provided in this Chapter, completed applications for a
film permit must be denied, approved, or conditionally approved by the
administrator within the applicable time periods established by
Subsections A(1 -3). Following his /her decision, the administrator will
promptly attempt to notify the applicant orally and in writing.
Unless otherwise provided, the applicant's acceptance of the
approval or conditional approval must be received by the administrator
before the filmina date. Failure to accept the decision or failure to file a
request for appeal constitutes a withdrawal of the application.
4- 11 -13: ACTION ON PERMIT APPLICATION — PERMIT ISSUANCE:
A. The administrator must issue a permit if
1. The application was complete in accordance with this
Chapter
2. There are no grounds for denying the permit and
I Applicant accepts the permit approval or conditional
approval in writing.
B. Use of any -r
the general permit
permit Conditions rE
protect public safet
without limitation c
traffic, for protecting
public health and s
permit issued pursuant to this Chapter must conform to
onditions of this Chapter and, if applicable, special
sonably deemed necessary by the administrator to
y and /or welfare. Such special conditions may include
9nditions for controlling pedestrian and /or vehicle
public and /or private property. and /or for protecting
pet .
4- 11 -14: ACTION ON PERMIT APPLICATION — PERMIT DENIAL:
U
A permit may be denied for the
f Ilowina reasons:
1. The application is incomplete:
X63
2. The applicant failed to provide reasonable
supplemental application information requested by the
administrator;
Information submitted by the applicant is materially
false:
4. Applicant seeks approval for filming that is so close in
time and location to another event scheduled for the same
date as to cause unreasonable traffic congestion and /or to
overextend public safety and /or emergency services
5. Filmina time and /or methodology will unreasonably
interrupt the safe and orderly movement of traffic contiguous
to the filming site;
6. The concentration of persons animals and /or
vehicles at the filming prevents_ public safety andlor
emergency services_ from reachina areas at or contiguous to
the event;
7. The concentration of persons animals. and /or
vehicles at the filming on or adjacent to public institutions or
schools prevents normal egress and ingress into the facility
8. The size of filming will overextend public safety and /or
meraencv services to the extent that the safety of filming
participants, attendees, and /or the remainder of the City will
be seriously ieopardized; provided. however, that nothing
authorizes denial of a permit because of the need to protec
participants from the conduct of others if reasonable permi
conditions can be imposed;
9. The filmina location will substantially interfere with
construction or maintenance work previously scheduled to
take place on or along the City street, parking facility.
sidewalk or other public riaht- of -wav to be occupied by the
event;
10. The filmina will occur along a route or location
adiacent to a hospital or extended care facility, and the noise
created by the filming would substantially disrupt the
operation of the hospital or extended care facilitv or disturb
the patients within;
11. The filming will occur at a location adjacent to a library
and the noise created by the filming will substantially_ disrupt
the library's operation or disturb a library's patrons:
12. The application is not timely submitted and there is
insufficient time to investiaate and process the application
pursuant to the timelines in this Chapter;
13. The application fails to include a declaration regarding
notification of residences and businesses within the impact
zone as required by this chapter.
B. , the' i
autheAty shall haye the power, upon a 6howing of good Gause, I I
The
administrator must consult-with the city attornev before denvina a filmina
ems.
4- 11 -15: ALTERNATIVE TIME, PLACE, OR MANNER:
If the administrator denies a film permit that would be acceptable by chanaina
filming time, place, or manner. then _ the _ administrator may inform the
applicant of such alternatives. Should the applicant accept the alternative
time, place, or manner then the administrator will issue a permit in
accordance with this Chapter.
4- 11 -16: ADMINISTRATIVE POLICIES AND PROCEDURES
Q -Rules. The city manager is heFeby - authorized and directed to promulgate
rdlesadministrative policies and regalati9F%g cedures governing the form,
time, and location within the city
19Y SeGNOR 4 -2 33 of thus title to implement this chapter. The rules and
regulations shaNcan be based upon the following criteria:
A. 4—. Traffic congestion at particular locations within the city;
B. 2—.The written consent of all a#ected- property owners or occupants
in possession of property within the impact zone, as determined by the
liseflsiRg aathOOt ministrator and in accordance with this chapter;
C -3-.-The safety and convenience of all persons;
� tip
D. 4. The disruption of normal activities of all persons at particular
locations within the city;
E. 3: -The safety of property within the city-,t-arid-
4- 11 -17: MAXIMUM NUMBER OF FILMING DAYS ALLOWED:
The maximum
number of filming days
allowed at the
same filming site is
twenty (20)
days within the immediately
preceding twelve
(12) month period-
of the date(s)
for which a film permit is
sought regardless
of the number of
k plicants seeking
-a film - permit for the filming site.
The administrator may
increase the
maximum filming days
allowed for
a filming site up to a
maximum of
twenty -four (24) days during the immediately
preceding twelve
(12) month
period upon obtaining 100%
neighbor consent.
4- 11 -18: INDEMNIFICATION AGREEMENT:
6. The 6ubmis6ion of eved8RG8 that the appliGant has adequate
Permittees must
enter into a hold harmless agreement with the City which in part, indemnifies
City, its officers, employees, and agents, from any liability arisina from
permittees' filming in a form approved by the city attorney and On an amount
4- 11 -19: GENERAL PERMIT CONDITIONS — LIABILITY INSURANCE:
A. Insurance Reauirements. Permittee must obtain public liabilit
insurance from an insurance company licensed to do business in the state
of California and havina_a financial rating in Best's Insurance Guide of not
less than "A VII." Such insurance must provide "occurrence" coverage
aaainst liabilities for death, personal injury, or property damage arising out
of or in any way connected with filming. Such insurance shall be based
upon the size and nature of filming, the risks foreseeable involved, and
must be in the amount of at least one million dollars ($1.000.000h
combined sinale limit, and name the City and the City's officers
employees, agents, and volunteers as additional insureds under the
coveraae afforded. The city's risk manager may increase this minimum
limit depending on the risk involved with the proposed filming. In addition,
such insurance must be primary and noncontributing with respect to any
other insurance available to the City and include a severability of interest
(cross - liability) clause. If alcoholic beverages are sold or served during
filming, the policy must also include an endorsement for liquor liability in
an amount not less than one million dollars ($1.000.0001.
coy
B. Certificates of Insurance A copy of the policy or a certificate of
insurance along with all necessary endorsements, in a form approved by
the City's risk manager, must be filed with the administrator not less than
five (5) business days except as otherwise provided in this Chapter
_before filming unless the administrator for aood cause waives the filing
deadline.
C. Bonds. A bond /cash deposit may be required for purposes of
repairing any damage and restoring City facilities to original condition.
The amount will be determined by the administrator. In the event of such
amage. City will provide written notice to the permittee specifying the
amaae to be repaired and /or City facilities to be restored. If. after
providing permittee with such written notice, the requested repairs and /or
restoration of City facilities have not been commenced and /or completed
within seven (7) days. City may draw upon the bond /cash deposit to effect
said repairs and /or restoration of City facilities. In the event of damage
requiring emergency repairs and /or restoration of City facilities by the City,
the permittee is required to reimburse the City in full for all costs incurred
within thirty (30) days receipt of invoice from Citv.
4- 11-20: NOTICE TO RESIDENCES AND BUSINESSES —GENERALLY:
Before the administrator issues a filming permit, an applicant must notify
neiahbors within an impact zone as follows:
A. The applicant must make every reasonable effort to notify
neiahbors within the impact zones by any reasonable means soecifiPd by
the administrator, regarding the filming's nature date and time
B. Notifications must include applicant's name address telephone
number, date(s), and time(s) of filming.
C. The applicant must submit a declaration signed under penalty of
penury, with a permit application stating that reasonable notice was
provided to every neighbor within the impact zone
D. The administrator may, at the applicant's cost prepare
documentation showina the neiahbors within an impact zone
4 -11 -21 IMPACT ZONE PROTESTS:
A. The neiahbors within the impact zone are entitled to one protest per
address All protests must be received by the administrator at least two
(2) business days before the filming date;
B. The administrator cannot issue a filming permit if:
( 67
1. More than fifty percent (50 %) of neighbors within the
impact zone submit protests against Low Impact Filming.
The administrator may, but is not required to, require a lower
percentage of protests based upon the time, place, or
manner of the proposed filming and its consequent impact
on surroundina businesses or residences,
2. If the administrator receives at least one (1) protest
from a neiahbor within the impact zone for filming that
requires street closures: or
3. More than ten percent (10 %) of neighbors within the
impact zone for all other filming sites submit protests.
C. A rebuttable presumption of one hundred percent (100 %) approval
from neiahbors within an impact zone is established if the administrator
does not receive any-pro ests from within an impact zone.
D. Neiahbors may submit protests for all filmina located within 300
feet of their property with the administrator. The administrator will keep a
record of such protests until the end of each calendar year and apply such
protests when determining the protest percentages established by this
section. Protests must be resubmitted at the beginnina of each calendar
ar to be effectiv
4- 11 -22: GENERAL PERMIT CONDITIONS — SPECIAL EFFECTS: FIRE
PERMIT:
An applicant must obtain a permit from the City fire department for filmin
that includes pyrotechnics fires or explosives During filming the
permittee must, at its own expense. use City fire personnel deemed
necessary by the City fire department. All City fire permits must be
obtained at least seventy -two (72) hours before filming.
4- 11 -23: GENERAL PERMIT CONDITIONS — ADDITIONAL REQUIREMENTS'
A. Filmina cannot commence before 7:00 a.m.- unless it is -no impact
filming allowed by a valid permit.
B. The permit, in its entirety, must be in the possession of the
permittee at all times while filming.
C. A permittee must conduct operations in an orderly fashion. The
area used must be cleaned of trash and debris upon completion and
before leavina the filmina site(s). A deposit to assure that a permittee
Uu
removes all trash and debris from the filming site(s) may
be required. This
requirement and the amount may be determined by the administrator.
D. Vehicle parking for all filming related activities must
be in
accordance with the administrator's directions.
E. All camera cars must have a police escort. The
administrator may
determine how many police officers will be required to
escort camera cars.
F. All filmina and ancillary activities must cease not
later than 1000
p.m. unless it is -no impact filmina allowed by a valid permit.
Such
ancillary activities include, without limitation, strikina sets, loadina
equipment and vehicle traffic.
a Permittees must protect any neighbors within an impact zone from
glare caused by liahtina used for filmina after sunset -.
H. Production companies - cannot place equipment
or vehicles on
private property - without the private property resident's
written consent -.
4- 11 -24: SUBSEQUENT CONDITIONS:
A. Grounds for Subsequent Conditions. The administrator may
c6- ndition previously issued permits upon learning or d_ iscov_ering facts not
previously disclosed or reasonably discoverable.
B. Notice of Subseauent Conditions. Should subseauent conditions
be required,
the administrator will serve
written notice on
the permittee of
this decision.
When acting upon information
obtained twenty
-four (24)
hours before
filming, the administrator
may orally inform
the permittee
and City
personnel overseeing filmina.
of the new conditions.
instructions. The administrator
4- 11 -25: EMERGENCY SUSPENSION OF FILMING:
The city manager,
administrator. and /or any sworn public safety officer
may
temporarily suspend
filmina whenever there is
an emergency that
requires
such action to protect
public safety. Should
this occur, the permittee
and
filmina participants
must immediately comply
with the suspending
officer's
instructions. The administrator
will immediately
attempt to notify the applicant
orally and notify the
applicant in writing, within twenty
-four (24) hours
after the
suspension. citina
with oarcularly the facts
and the reasons
for the
suspension.
4- 11 -26: LAND USE AND PARKING REGULATIONS INAPPLICABLE•
Except as otherwise provided by this Chapter or the terms and conditions of a
permit issued under this Chapter, those provisions of this Code regulating
land use and parking do not apply to a permittee. All other provisions of this
Code are applicable to the permittee's conduct except as specifically provided
in the permit.
4- 11 -27: CORDONING OFF THE ROUTE OR FILMING SITE:
The administrator, or designee.
is authorized and
directed to establish
traffic
and /or crowd
control devices on or within the City's
streets,
parking
facilities.
sidewalks
or other public
rights -of -way, and to
undertake
other
actions
necessary
to cordon off
the filming site In addition
the
administrator can
when appropriate
cause
the filming site to be posted
as
a no- parking
zone for
the duration
of filmina
and sufficiently in advance
thereof as
may be
necessary
t
ute or at the
filmina
location.
4- 11 -28: PUBLIC CONDUCT DURING FILMING:
A. Interference with Filming. It is unlawful for any person to physically
obstruct, impede, hamper or otherwise interfere with any-film-ling
authorized by a permit or with any person animal or vehicle participating
or used in filmina.
B. Driving Through the Filming Site. It is unlawful for any person to
drive a vehicle between vehicles or persons authorized by a film permit
when such vehicles or persons are in motion.
� Prohibited Parking. It is unlawful for any person to park along or
within any portion of the route or filming site. when the filming site is
desianated as a no- parking zone by the administrator in the manner
authorized by this Chapter.
4-11-29: 4-11 9: PROHIBITIONS:
fafelt is unlawful for any person shaft engage in any Fnetien poGtuFe, Fadie,
filmina that would
constitute a hazard to public safety or interfere with or endanger the public
peace or rights of residents and other occupants of property to the quiet,
peaceful, unmolested enjoyment of their property.
4-11-30: " 11 10- MISREPRESENTATION:
Nelt is unlawful for any person 6ha Lo knowingly or intentionally misrepresent
to any officer or employee of the city any material fact in procuring the permit
provided for in this chapter.
4 11 W- GROWN FOR REVOCATION OR SUSPENSION OF PERMIT:
Any poFmit gFanted 9F i6rued pumuant to the ;f this GhapteF may be
Feyoked 9F 6urpeRded at any time the FeaseRs-
4- 11 -31: PERMIT MODIFICATION:
A.
inclement
weather or other, similar. unforeseen
;If, due to
circumstances, it is
necessary
to change the filming date and
/or time,
the administrator may-.
upon permittee's request, issue a film permit
addendum authorizing filming
at the same
location for new times and dates
Permittee must comply with
all applicable
provisions of this Chapter,
includinq
notification, and pay any
reasonable
administrative fee that permit reissuance
may cost.
B.
;If
there is any substantial chance in the filming from that described in the
permit application, an applicant must pay the permit application fee and
obtain an amended permit before the filming date.
4- 11-32: 4 11 12: PROCEDURE FOR REVOCATION OR SUSPENSION OF
PERMIT:
A. :The administrator can revoke -a film
permit upon learning or discovering facts requiring permit denial not
previously disclosed or reasonably discoverable
B. The administrator may revoke a film permit when the -permittee
and /or filming violates the permit's terms and conditions or when filminn
participants violate applicable laws or regulations, provided however, that
this subsection does not authorize revokina a permit because of the need
to protect participants from the conduct of others and provided further,
that the administrator cannot revoke a permit without warning the
Permittee and allowina him /her to correct the violation(s) within a
reasonable tim
C. If the administrator revokes a permit before the filming date. the
administrator must immediately serve written notice of revocation on the
permittee and provide copies of the notice to all City personnel charged
with carrying out any responsibility under this Chapter. If the administrator
revokes a permit on the day of filming after learning of facts justifying
revocation less than twenty -four (24) hours before the filming commenced,
he administrator must announce such action to the filming participants
City officers and employees monitoring or controlling traffic during the
filming, and the person in charge of the filming, if such person can be
located at the filmina location. Written notice must be delivered after such
tion to the perm itte
D. An applicant is entitled to an administrative hearing before a
hearina officer designated by the city manager provided
1. The
least five (5) days', and RG4 MGFe than t (I Q ' I - , ,
heaFing shall be done by depositing the same OR the WRited
Stater, mail, addFessed to the appliGant at his add
- . in opportunity te be heaFd and defend himself, and he
afteF the applicant appeals the administrator's
decision within twenty -four (24) hours--of receivina notice of
uch condition
2.
I-ws;nR�Flg allthOFity may suspend the pwmit unto! the time e
Filming is scheduled at least
forty -eight (48) hours after the hearing time:
3. The hearing will be at the administrator's office at 4.00
P.M. the day after the hearing is requested, unless otherwise
agreed upon. The hearing officer will issue a decision orally
at the conclusion of the hearing and also notify the applicant.
the administrator in writing of the hearing officer's decision:
4. Any notification of action whether oral or written .
must describe with particularity the fads -and the reasons for
the decision;
E. The administrator must consult with the city attorney before
revokina a filmina permit.
F. B- Appeals To Council: Any person aggrieved by the decision of the
IiseASiAg administrator may appeal thefe€mm to the council in the
manner provided ' this chapter.
G. C- Failure To Appeal: In the event no appeal is taken by the
permittee, the decision of the liseASiAglaeAtyadministrator revoking or
suspending such permit shall beserAebecomes final and conclusive on the
expiration of the time fixed for the appeal as set forth in seGtign 4 11-13 of
this chapter.
4- 11-33: ^ 11 13t TO THE CITY COUNCIL:
A. Procedures: Any person aggrieved by any decision of the IiseASiAg
autheOadministrator or of any other officer of the city made pursuant to
the provisions of this chapter may appealthefefrem to the council within
fifteen (15) days after notice thereof by filing with the city clerk a written
notice of appeal, briefly stating in such notice the grounds relied upon for
appeal. If such appeal is made within the time prescribed, the city clerk
ill schedule a hearing before the
council within thirty (30) days after the date of the receipt of such notice of
appeal, giving the appellant not less than ten (10) days' notice in writing of
the time and place of the hearing. The findings and determinations of the
council at such hearing shah Beare final and conclusive and within three
(3) days after such findings and determinations are made, the city clerk
sbatlwill give notice thereof to the appellant.
B. Council Determination: For appeals relating to the suspension or
revocation of permits issued pursuant to this chapter, the council's
determination shall become effective on the second day after the city clerk
gives notice thereof to the appellant, unless otherwise st+pelated r vi ed
by the council."
4- 11 -34: EXPEDITED REVIEW:
li ! J
Pursuant to California Code of Civil Procedure � 1094.8(c). and anv
successor statute or reaulation, the permits under this chapter are designated
for expedited judicial rev_ iew pursuant to the procedure set forth in California
Code of Civil Procedure � 1094.8. or any successor statute or regulation."
SECTION 2: This ordinance is exempt from review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq.,
"CEQA ") and CEQA regulations (14 California Code of Regulations §§ 15000, et
seq.) because it establishes rules and procedures to permit operation of existing
facilities; minor temporary use of land; ensure maintenance, restoration and
protection of the environment; and regulate normal operations of facilities for
public gatherings. This Ordinance, therefore, is categorically exempt from further
CEQA review under Cal. Code Regs. Title 14, §§ 15301, 15304(e), 15308, and
15323.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 4: Repeal of any provision of the El Segundo Municipal Code does not
affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before this Ordinance's
effective date. Any such repealed part will remain in full force and effect for
sustaining action or prosecuting violations occurring before the effective date of
this Ordinance.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 6: This Ordinance will become effective on the thirty -first (31st) day
following its passage and adoption.
PASSED AND ADOPTED this day of , 2008.
Kelly McDowell, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No. was duly introduced by said City
Council at a regular meeting held on the day of ,
2008, and was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of 2008, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
1 r�--
V (..l
PROPOSED CHANGES TO FILMING POLICIES AND
PROCEDURES
Current
Proposed
Benefit
90% signature approval
50% or less protest
This eliminates the need
required from owners or
received from neighbors
to disrupt neighbors for
tenants affected by
required within a low
signature approval;
filming; 100% signature
impact filming zone;
expedites the approval
approval required for
10% or less protests
process; reduces
any street closures.
received from neighbors
approval requirement
required within the
for low impact zones by
impact zone for all
40 %.
other filming sites; 0%
protests received from
neighbors for street
closures.
All residents and
All neighbors within the
This allows enough lead
merchants must receive
impact zone must
time for the impact
notification of filming
receive notification not
zone(s) to protest a
on film company
less than 96 hours prior
filming project prior to
letterhead at least 72
to filming to allow a 48
filming. Only requires
hours prior to filming.
hour response time
notification without
from neighbors.
obtaining signatures.
The only signature(s)
required would be for
permission to use
private property.
August 26, 2008
Mayor Kelly fVlcDowell
City of El Segundo
350 Main Street
E1 Segundo, CA 90245 -3813
Dear Mr. McDowell:
'I'hank you for inviting the California Film Commission to review the
proposed changes to the City of El Segundo Film Ordinance. I appreciate
being brouoht into the process early on as it creates an environment for
collaboration that tends to achieve positive outcomes.
Having reviewed and discussed with your staff the proposed changes, the
California Film Commission appreciates the time and attention you and your
staff have given to the unique circumstances that arise from accommodating
film productions. It appears that the new plan to record objections rather than
approvals will serve to lessen the inconvenience to your residents and should
simplify the record keeping for city staff. Moving forward, I hope you will
keep me apprised of how the new system is working. It may be something
we'd like to see replicated in other cities.
Please feel free to contact me or my Deputy Director, Jim Fitzpatrick, if you
need any additional input.
SincQ ely,�
�j
Amy I.m
leisc,h
Director
cc: Bill Fisher
Steve .Tones
Karl Berger
V rl�
4,c
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Committees, Commission and Boards
AGENDA DESCRIPTION:
Consideration and possible action regarding the Parking In -Lieu Subcommittee's status report
and recommendations for developing an integrated approach to downtown parking usage and
management in order to maximize current and future downtown parking resources to better meet
the needs of businesses, shoppers, workers and residents. (Fiscal Impact: $20,000)
RECOMMENDED COUNCIL ACTION:
1. Receive a progress report from the Parking In -Lieu Subcommittee;
2. Direct staff to prepare the necessary resolutions and ordinances to allow for (a) payment
plan(s) for parking in -lieu fees; (b) businesses to establish temporary structures /uses (for
example, outdoor dining) and lease parking spaces for purposes of meeting parking
requirements for such temporary structures /uses; and (c) unrestricted parking in the
downtown parking structure from 7:00 a.m. to 5:00 p.m. with a 2 hour parking restriction for
all other times;
3. Direct staff to increase enforcement of downtown parking restrictions;
4. Direct staff to study the feasibility of leasing the City -owned parking lot at the northeast
corner of Franklin/Richmond Street to a private developer (so long as the current public
parking spaces are maintained on the property) and report back to the Council;
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Parking Recommendations Comparison Matrix
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: None
Additional Appropriation: Yes $20,000
Account Number(s): 001 - 400 - 2101 -6214
ORIGINATED BY: Bill Crowe,Wtant City Manager
REVIEWED BY: Eric Busch, Mayor Pro TpN and Bill Fisher, Councilman
APPROVED BY: Jack Wayt, City Manag
BACKGROUND AND DISCUSSION:
The City Council established an ad hoc Parking In -Lieu Subcommittee, comprised of Mayor Pro
Tern Busch and Councilman Fisher, for the purpose of reviewing parking practices and issues
that impact downtown businesses and patrons. After reviewing local parking regulations and
conditions, researching other public agencies' parking practices, and meeting with downtown
business owners which included feedback from DESI, the Parking In -Lieu Subcommittee
3
0!(
recommends the City Council consider development of an integrated approach to downtown
parking usage and management that will maximize current and future downtown parking
resources to better meet the needs of businesses, shoppers, workers and residents. The Parking
In -Lieu Subcommittee has concluded that a series parking strategies and incentives can be
developed that will address: the need for temporary parking requirements for temporary business
uses; provide financing options for in -lieu parking fees; improve utilization of city parking
facilities; and provide for consistent parking regulation enforcement. Attached is a matrix that
describes the proposed strategies.
The following information is intended to supplement the matrix.
In -Lieu Parking Fee
With regard to the allowing for payment plan(s) for the parking in -lieu fee the Subcommittee
discussed the option of either a 15 or 20 year payment plan and charging an interest rate
commensurate with the City's current rate of return on its investment portfolio (currently around
4.4 %). This option might incentivize downtown businesses to expand and contribute to the
downtown revitalization effort. So long as the transaction is properly documented and recorded,
and there is sufficient equity in the property, this could provide a "win -win" option for the City
and the business community.
Temporary Structures /Uses
This option would provide that temporary structure /uses such as outdoor dining or temporary
sales displays would be allowed to provide the required parking for such uses through monthly
or annual parking permits for the parking structure. This would include the ability to use such
temporary parking to temporarily replace permanent parking spaces if such permanent parking
spaces are utilized for a temporary use. The Subcommittee also recommends that staff include
requirements that the business' employees actually park in the City's parking structure. Staff
will work to incorporate this requirement into the related ordinances and agreements. The
Subcommittee believes this option will potentially increase parking revenues and allow for
businesses to optimize their operations while requiring them to provide adequate parking.
Franklin/Richmond Street Parking Lot
The Subcommittee recommends that staff hire an appropriate firm (at a cost not to exceed
$20,000) for purposes of providing a market study regarding the potential development
opportunities and to determine the fair market value based thereon. After the completion of the
study and valuation, staff would then report back to Council to determine if the Council is
interested in pursuing proposals for development of the property.
C;
PROPOSED DOWNTOWN PARKING MANAGEMENT & UTILIZATION
CONCEPTS /APPROACHES
Current
Proposed
Benefit (s)
2 hour limit in parking
No limitations 7 am to 5 pm in
Improve parking structure
structure for non-
parking structure for non - market
utilization during daylight
(Cooke's) market
controlled spaces, but 2 hour
business hours,
controlled spaces
limit between 5 pm and 7 am;
encourages
No change other lots
workers/employees use
2 hour parking
Increase enforcement of 2 hour
Improved enforcement
regulation on designated
parking restrictions on
will encourage use of
downtown streets
designated downtown streets
parking structure upon
elimination of daylight
business hour restrictions
in structure
Businesses are required
Allow businesses to utilize
Businesses can pay as they
to provide required
annual parking permit program
go for a temporary
parking through: on -site
for temporary structures /uses
structure /use (Parking
spaces; off -site via a
(for example, outdoor dining,
permits for designated
parking covenant; or by
etc. - to be defined through
areas in parking structure
paying in -lieu fee
ESMC amendment) as long as
between hours 7 am and 6
spaces are available and business
pm @ $50 /space a month
pays monthly /annual fee for
or $600 /year — fee subject
spaces in parking structure and
to increase at Council's
permanent parking is provided
discretion)
for permanent structures /uses
pursuant to current requirements;
requires recordation of covenant
to run with term of temporary
structure /use
In -lieu parking fee — rate
Retain $17,500 /space rate;
Businesses can spread
is $17,500 /space
provide financing option(s) for
expense over time so less
in -lieu parking fee; requires
up -front impact; greater
agreement and recordation of
utilization of program
deed of trust that provides
anticipated resulting in
adequate security to City
more fees for future
parking development
Franklin/Richmond
Study feasibility of leasing air-
Improve return on non -
Street parking lot - City
rights to a developer who would
performing asset, increase
owned property that
develop the property while
downtown retail space,
currently provides 52
maintaining the public parking
and increase additional
public parking spaces
spaces. For example, developer
foot traffic
might build parking structure
under mixed -use development
2567584 - 2567814
001
GENERAL FUND
104
TRAFFIC SAFETY FUND
106
STATE GAS TAX FUND
108
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFEITURE FUND
111
COMM. DEVEL. BLOCK GRANT
112
PROP 'A" TRANSPORTATION
114
PROP *C' TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
116
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3 . SIB 821 BIKEWAY FUND
119
MTA GRANT
121
FEMA
120
C.O.P.S. FUND
122
L.A.W.A- FUND
202
ASSESSMENT DISTRICT 873
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTILITY FUND
502
WASTEWATER FUND
503
GOLF COURSE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP. RESERVE/INSURANCE
701
RETIRED EMP. INSURANCE
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
703
EXPENDABLE TRUST FUND - OTHER
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
447,582.34
252,037.01
77.09
21.93
29,541.52
969,248.87
391.21
102,586.41
73,629.60
6,527.00
12,234.50
4,234.98
215114
4,770.61
2,243.47
3,717.78
2,205.14
18,959.58
$ 1,930,292.18
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual e)penditures is available in the Director of Administrative Services office in the
City of El Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
R = Computer generated checks for all non - emergency /urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
B -F=
Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel elq:)ense
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation apses that the City Manager approves.
H = Handwritten Early Release disbursements an d/orr adjustments approved by the City Manager.
FINANCE DIRECTOR CITY MANAGER
DATE: I/ (a % 0 V DATE: % y
DATE OF APPROVAL: AS OF September 16. 2006
VOID CHECKS DUE TO ALIGNMENT:
WA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
NOTES
REGISTER 1123
10,
`! —4
W
`D
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/21/2008 THROUGH 9/04/2008
Date
Payee
Amount
Description
8/22/2008
Nationwide Retirement
31,661.59
457 contributions
8/22/2008
State of CA
1,153.24
Child support withholdings
8/25/2008
Health Comp
183.00
Weekly claims
8/26/2008
Federal Reserve
350.00
Employee I Bonds
8/26/2008
Federal Reserve
100.00
Employee EE Bonds
8/26/2008
Lane Donovan Golf
24,757.08
Payroll Transfer
8/27/2008
Cal Pers
276,838.26
Retirement
8/28/2008
Health Comp
1,847.19
Weekly claims
9/3/2008
Health Comp
876.40
Weekly claims
9/4/2008
Pitney Bowes
1,000.00
Library postage meter
9/4/2008
Employment Development
48,916.56
State Taxes
9/4/2008
IRS
236,868.15
Federal Taxes
DATE OF RATIFICATION: 9/16/08
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
De ty Tr urer
624,551.47
215L06
Date
qL�oy
Date
Dfite o
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
624,551.47
82
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 2, 2008 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. - NONE
SPECIAL ORDER OF BUSINESS:
None
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 1- matter
1. Public Employee Appointment/Public Employment. Title: City Manager 5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
PAGE NO. 1
1
li�J
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters
City Negotiators: City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance
Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented
management/confidential employees (City employees who are not members of bargaining units);
(2) the El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; and
(4) the El Segundo Police Manager's Association.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
PAGE NO. 2
L.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 2, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Father Alexei Smith, St. Andrew Greek Catholic Church
PLEDGE OF ALLEGIANCE — Bill Fisher, Council Member
PRESENTATIONS
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Adam Randa, Tree Musketeers; invited the Community and Council to attend the 21St birthday
celebration for Marcy the Marvelous Tree, September 6, at 11:00 a.m.
Jim Boulgarides, Resident; spoke regarding the campaign financing ordinance ready for adoption
tonight.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Brann, SECONDED by Council Member Fisher to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
„PAGE NO. 3
C.bj
Consideration and possible action (Public Hearing) regarding the FY 2008 -2009 Preliminary
Budget and Five -Year Capital Improvements Plan including discussion and possible
direction regarding all City revenues and expenditures. (Fiscal impact: None)
Mayor McDowell stated this was the time and place hereto fixed for a public hearing regarding the
FY 2008 -2009 Preliminary Budget and Five -Year Capital Improvements Plan including discussion
and possible direction regarding all City revenues and expenditures Clerk Mortesen stated that
proper notice was completed and no written communication was received by City Clerk's Office.
Deborah Cullen, Finance Director gave a report.
MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Busch to continue the
Public Hearing to September 16, 2008. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
2. Approved Warrant Numbers 2567342 to 2567583 on Register No. 22 in the total amount of
$1,705,047.15 and Wire Transfers from 08/08/2008 through 08/21/2008 in the total amount
of $1,833,701.83. Authorized staff to release. Ratifed: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of August 19, 2008 and Special City
Council Minutes of August 6, 2008.
4. Accepted the project as complete for the installation of new carpet at the Park Vista Senior
Apartments (615 E. Holly Avenue) and the Lakes Golf Course (400 S. Sepulveda
Boulevard). (Fiscal Impact: $93,508.68) Authorized the City Clerk to file a Notice of
Completion in the County Recorder's Office.
5. Accepted the work as complete for construction related to the City's Residential Sound
Insulation Program Group 19 (29 Homes). Project No. RSI 07 -01. (Final contract total =
$1,134,444.78). Authorized the City Clerk to file the City Planning and Building Safety
Director's Notices of Completion in the County Recorder's Office.
6. Approved amendment to the Circulation Element of the General Plan and authorized the
City Manager to execute a Professional Services Agreement No. 3853 with Kimley -Horn
and Associates, Inc. for the Circulation Element amendment and environmental review.
(Fiscal Impact: Not to Exceed $125,000)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
,RAGE NO. 4
i, 0
7. Approved the purchase sixteen (16) Sierra Wireless MP881 AirLink GSM modems from
Manley Solutions for the Police Department's patrol fleet using funds from the Citizens'
Option for Public Safety (COPS) grant. (Fiscal Impact: $22,000). Authorized the City
Manager to execute Contract No. 3864, in a form approved by the City Attorney, for such
purchase.
8. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN
9. Received and filed fiscal year 2007 -2008 Third Quarter Financial Budget Review. Fiscal
impact (None)
10. Waived second reading and adopted Ordinance No. 1420 amending ESMC §§ 1 -9 -2, 1 -9 -3,
1 -9 -5, and 15- 18 -10(G) regulating local election campaigns.
11. Authorized the City Manager to terminate the Maintenance Agreement No. 3819 with
Republic Intelligent Transportation Services, Inc. for maintenance of the City's traffic signals
and traffic control services. (Fiscal Impact: None)
12. Approved and accepted final Vesting Tract Map No. 64579, a 14,298 square foot, 2 -lots
merged to 1 -lot subdivision property located at 215 and 223 Penn Street. (Fiscal Impact:
None) Authorized the City Engineer and City Clerk to sign and record said Map.
MOTION by Mayor ProTem Busch SECONDED by Council Member Fisher to approve Consent
Agenda Items 2, 3, 4, 5, 6, 7, 9, 10, 11 and 12. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0. Council Members Jacobson and Mayor ProTem Busch did not participate in Consent
Agenda Item No. 6 due to a conflict of interest regarding real property.
CALL ITEMS FROM CONSENT AGENDA
8. Consideration and possible action for approval of a Public Service Agreement between the
City of El Segundo and the South Bay Children's Health Center Association to serve as the
administrative and fiscal agent for the South Bay Youth Project to provide counseling
services to El Segundo youth and families September 1 through June 30, 2009 (Fiscal
Impact: $27,498).
MOTION by Council Member Brann, SECONDED by Mayor ProTem Busch to approve Public
Service Agreement No. 3855 between the City of El Segundo and the South Bay Children's Health
Center Association to serve as the administrative and fiscal agent for the South Bay Youth Project
to provide counseling services to El Segundo youth and families September 1 through June 30,
2009 (Fiscal Impact: $27,498). Authorized the Mayor to sign the agreement in a form approved by
the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE
F. NEW BUSINESS
13. Consideration and possible action to introduce and waive first reading of ordinances
amending the City's purchasing policies, adding regulations for executing contracts, and
disposing surplus property. (Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
PAGE NO. 5
Deborah Cullen, Finance Director, gave a report.
Mark Hensley, City Attorney read by title only:
ORDINANCE NO. 1421
AN ORDINANCE AMENDING CHAPTER 7 TO TITLE 1 OF THE EL SEGUNDO
MUNICIPAL CODE ( "ESMC ") IN ITS ENTIRETY TO ESTABLISH PURCHASING
PROCEDURES FOR CITY PURCHASES AND SERVICES.
Council Member Jacobson introduced the ordinance.
Mark Hensley, City Attorney read by title only:
ORDINANCE NO. 1422
AN ORDINANCE ADDING A NEW CHAPTER 7A TO TITLE 1 OF THE EL
SEGUNDO MUNICIPAL CODE ( "ESMC ") ESTABLISHING PROCEDURES FOR
EXECUTING CONTRACTS ON THE CITY'S BEHALF.
Council Member Jacobson introduced the ordinance.
Mark Hensley, City Attorney read by title only:
ORDINANCE NO. 1423
AN ORDINANCE ADDING CHAPTER 7B TO TITLE 1 OF THE EL SEGUNDO
MUNICIPAL CODE ENTITLED "DISPOSITION OF SURPLUS PROPERTY."
Council Member Jacobson introduced the ordinance with amendment to limit the dollar amount to
$10,000.
Second reading and adoption of ordinances scheduled for September 16, 2008.
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - NONE
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Waiving his report.
Council Member Fisher — None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
� 6 SAGE NO. 6
Council Member Jacobson — Spoke regarding upcoming pancake breakfast and other events on
Saturday, September 6.
Mayor Pro Tem Busch —
14. Consideration of possible action to direct staff to prepare for City Council review an
amendment to El Segundo Municipal Code zoning regulations to permit the sale of
automobiles as an accessory use permissible in the Medium Manufacturing (MM) and Small
Business (SB) zones. (Fiscal Impact: None)
Council consensus to direct City staff to prepare an amendment to the El Segundo Municipal Code
that would provide for the incidental monthly sale of no more than three at any one time and no
more than eight automobiles per month by auto repair and maintenance facilities located within the
Medium Manufacturing (MM) and Small Business (SB) zones.
Mayor McDowell — Community shred day, Saturday, September 20 for residents only. Shredding
services will be provided at 15001 S. San Pedro Street, in San Pedro.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. - NONE
MEMORIALS —Tim Mortesen
CLOSED SESSION — NONE
ADJOURNMENT at 8:15 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 2, 2008
�'
8 J PAGE NO. 7
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action for second reading of ordinances amending the City's
purchasing policies, adding regulations for executing contracts, and disposing surplus property.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Second reading and adoption of Ordinance to amend, in its entirety, El Segundo Municipal
Code ( "ESMC ") Chapter 1 -7 regulating purchasing procedures;
2. Second reading and adoption of Ordinance to add a new Chapter 1 -7A to the ESMC
establishing procedures for executing contracts;
3. Second reading and adoption of Ordinance to add a new Chapter 1 -7B to the ESMC
regulating the disposition of surplus property;
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Ordinances
FISCAL IMPACT: None
Amount Budgeted: $
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Rolf Schleicher, Fiscal Services Maria er
REVIEWED BY: Deborah Cullen, Director OVinance Y,
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
The City's current purchasing policies were adopted in 1988. The proposed ordinances would
help update the City's purchasing policies and create greater efficiency.
After carefully considering the need for fiscal controls, twenty years of inflation, and current
City needs and practices, staff recommends a number of changes to the El Segundo Municipal
Code ( "ESMC "). If implemented, these changes will increase efficiency and allow the
Purchasing Division to better serve the needs of all City Departments.
a. Revise Purchasing and Bid Limits (Ordinance) — Presently, no bidding is required for
purchases of goods and equipment up to $7,500. Staff recommends adjusting the bidding
threshold to $10,000 with no multiple quotes required. Based on the Consumer Price
r�! 7
Vv�
Index (CPI), $7,500 in 1988 is equivalent to $ 13,670 today. This revision conservatively
adjusts for CPI and affords staff the opportunity to expedite purchases.
Through an analysis of authorized purchase orders over the last year, it was determined
that 14.1% of purchases were between $10,000 and $25,000. In terms of total dollars
spent, these purchases through FY 2007 -2008 accounted for only 1.2% of total purchases.
Currently purchases over $10,000 require City Council approval. Adoption of the
proposed ordinance would allow purchases of up to $25,000 be awarded by the City
Manager to improve administrative efficiency.
The following indicates current and proposed purchasing methods and approval
thresholds:
Current Process:
Limits
Action
Authority to Award
Up to $2,500
No bidding required
Purchasing Officer
$2,500 to $7,500
No bidding required,
although encouraged
Purchasing Officer
$7,500 to $10,000
Informal Bid Process
Purchasing Officer
Greater than $10,000
Formal Bid Process
City Council
Proposed Process:
Limits
Action
-Authority to Award
Up to $2,500
No bidding required
Department Director
Over $2,500 up to
$10,000
No bidding required
Department Director
Over $10,000 up to
$25,000
Informal Bid Process
City Manager
Greater than $25,000
Formal Bid Process
City Council
b. Define Bid Procedures (Ordinance) — This ordinance outlines bid procedures to ensure
that depending on the amount and type of purchase being made, the proper bid
procedures are followed.
c. Establishment of Procedures for Executinp- Contracts on the Citv's behalf (Ordinance) —
This ordinance establishes that the City Council must approve all contracts over $25,000
and authorizes the mayor or other officer to sign on the city's behalf. It also delegates the
authority to execute contracts to staff as follows: Department Directors up to $2,500 and
City Manager up to $25,000.
d. Declaration and Award of Surplus (Ordinance) — Authorize the Purchasing Officer to
declare and select method of disposal for Surplus items up to $10,000 in value. Currently
all surplus disposal must be declared by the City Council.
e. Reporting — Upon approval and adoption of newly approved ordinances, staff will
provide City Council a quarterly accounting for contract purchase orders valued greater
than $10,000 and up to $25,000 for the following year.
L. 91
ORDINANCE NO. 1421
AN ORDINANCE AMENDING CHAPTER 7 TO TITLE 1 OF THE
EL SEGUNDO MUNICIPAL CODE ( "ESMC ") IN ITS ENTIRETY
TO ESTABLISH PURCHASING PROCEDURES FOR CITY
PURCHASES AND SERVICES.
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: Chapter 7 to Title 1 of the El Segundo Municipal Code ( "ESMC') is
amended in its entirety to read as follows:
"Chapter 7
PURCHASING
Sec. 1 -7 -1.
Purpose.
Sec. 1-7-2.
Definitions.
Sec. 1 -7 -3.
Purchasing Officer Designated.
Sec. 1 -7 -4.
Purchasing Officer's Powers and Duties.
Sec. 1 -7 -5.
Encumbering Funds.
Sec. 1 -7 -6.
Requisitions.
Sec. 1 -7 -7.
Purchasing — Up to $10,000.
Sec. 1 -7 -8.
Purchasing — Over $10,000 and up to $25,000.
Sec. 1 -7 -9.
Purchasing — $25000 and above.
Sec. 1-7-10.
Waiver.
Sec. 1 -7 -11.
Cooperative Purchasing.
Sec. 1 -7 -12.
Emergency Purchasing.
Sec. 1 -7 -13.
Segmentation Prohibited.
Sec. 1 -7 -14.
Inspection.
Sec. 1 -7 -15.
Professional Services.
Sec. 1-7-1. Purpose.
This chapter is adopted for the purpose of authorizing city officers to procure
services, supplies, and equipment and establishing the manner by which such
actions may occur. Nothing in this chapter is intended to, nor does it, apply to
public works projects as defined by state law.
Sec. 1 -7 -2. Definitions.
Unless the contrary is stated or clearly appears from the context, the following
definitions will govern the construction of the words and phrases used in this
chapter:
A. "Contract" may include a purchase order, contract, or professional
Page 1 of 8
�J�
services contract as the context may dictate.
B. "Supplies" includes general services; equipment, and other office
supplies. "Supplies" does not include professional services.
Sec. 1 -7 -3. Purchasing Officer Designated.
The city manager is designated as the city's purchasing officer. By written
designation, the city manager may delegate purchasing officer responsibilities to
another appointed officer. Supplies for city departments must be purchased in
accordance with this code, those administrative regulations promulgated
pursuant to this chapter, and such additional regulations that the city council may
adopt.
Sec. 1 -7 -4. Purchasing Officer's Powers and Duties.
In addition to those powers granted by applicable law, the purchasing officer has
the authority and duty to:
A. Purchase or contract for supplies;
B. Promulgate administrative rules and regulations to implement the
purposes of this chapter and as approved by the city manager;
C. Prescribe and maintain such forms as necessary for the proper
operation of this purchasing system;
D. Supervise the inspection of all supplies purchased under this
chapter, in order to ensure conformance with city specifications;
E. Maintain current bidder's list, vendor catalogs, files and such other
records as needed to perform job duties;
F. Perform such other tasks as may be necessary for the proper
conduct of purchasing of supplies.
Sec. 1 -7 -5. Encumbering Funds.
Except as otherwise provided, the purchasing officer may not purchase supplies
unless there is an unencumbered appropriation in the fund account against which
such purchase would be charged.
Sec. 1 -7 -6. Requisitions.
All city departments must submit requisitions for supplies to the purchasing
officer.
Page 2 of 8 G 9 3
Sec. 1 -7 -7. Purchasing— Up to $10,000.
Purchases made for supplies with an estimated value of up to $10,000 may be
purchased on the open market without bidding requirements.
Sec. 1 -7 -8. Purchasing — Over $10,000 and up to $25,000.
Purchases made for supplies with an estimated value over $10,000 and up to
$25,000 require the following:
A. Purchases must, whenever possible, be based upon at least three
(3) bids and be awarded to the lowest responsible bidder;
B. Bids must be written;
C. The purchasing officer or department directors may solicit such
bids.
D. Notices inviting informal bids must be mailed, electronically mailed,
or faxed at least ten (10) days before the deadline for submitting
bids to all vendors on the city's list for the category supplies being
sought and to such other vendors as the purchasing officer deems
appropriate.
E. The notice soliciting bids must describe the supplies needed in
general and generic terms, identify security required for the bid,
how bid specifications can be obtained, and designated the
deadline and place for submitting informal bids.
F. The purchasing officer may require bidders to secure bids and
performance in a manner approved by the purchasing officer and in
a form approved by the city attorney. Unsuccessful bidders are
entitled to the return of bid security within sixty (60) days after the
date of the award.
G. Bids must be submitted to the city clerk's office in a sealed
envelope and be clearly marked as a bid along with the bidder's
name and project number written on the outside of the envelope.
The city clerk's office will open properly submitted bids at the time
and place stated in the notice inviting bids. A written record and
tabulation must be made at the time all bids are received and then
opened.
H. Bids may be evaluated based upon bid amount, compliance with
bid specifications, responsibility of the bidder, and any other
Page 3of8 X94
reasonable matter identified in the notice soliciting bids, this code,
or any other rule or regulation promulgated to implement this
chapter.
If the city does not receive any bids, the purchasing officer may act
as follows, provided the requesting department concurs:
1. Abandon the purchase;
2. Re- bidding the purchase on an informal basis; or
3. Purchase the supplies on a direct negotiated contract.
J. If the purchasing officer determines bids are unacceptably high, or
specifications were misleading, the purchasing officer may reject
any bids presented and the item may be rebid.
K. The purchasing officer may reject all bids or award the purchase
contract to the best qualified bidder whose bid or proposal fulfills
the purpose intended according to criteria designated in the
solicitation, provided that the contract award amount is within the
unencumbered appropriation for that item. The purchasing officer
may waive any minor bid irregularities.
L. If a successful bidder refuses to comply with, or fails to execute, a
contract issued by the city within ten (10) days after being awarded
the contract, the city may cancel the award and retain any bid
security. Compliance with contract requirements includes, without
limitation, submission of insurance documentation. Should this
occur, the purchasing officer may award the contract to the next
lowest responsible bidder.
Sec. 1 -7 -9. Purchasing — $25000 and above.
Purchases made for supplies with an estimated value of $25000 or more require
the following:
A. Notices inviting informal bids must be posted at city hall and mailed,
electronically mailed, or faxed at least ten (10) days before the
deadline for submitting bids to all vendors on the city's list for the
category supplies being sought and to such other vendors as the
purchasing officer deems appropriate.
B. The notice soliciting bids must describe the supplies needed in
general and generic terms, identify security required for the bid,
how bid specifications can be obtained, and designated the
Page 4 of 8
C. 9 5
deadline and place for submitting informal bids.
C. The purchasing officer may require bidders to secure bids and
performance in a manner approved by the purchasing officer and in
a form approved by the city attorney. Unsuccessful bidders are
entitled to the return of bid security within sixty (60) days after the
date of the award.
D. Bids must be submitted to the city clerk's office in a sealed
envelope and be clearly marked as a bid along with the bidder's
name and project number written on the outside of the envelope.
The city clerk's office will open properly submitted bids at the time
and place stated in the notice inviting bids. A written record and
tabulation must be made at the time all bids are received and then
opened.
E. Bids may be evaluated based upon bid amount, compliance with
bid specifications, responsibility of the bidder, and any other
reasonable matter identified in the notice soliciting bids, this code,
or any other rule or regulation promulgated to implement this
chapter.
F. The department seeking the supplies, will make a recommendation
to the city council regarding the award of a contract based upon the
department's and purchasing officer's evaluation.
G. If the city does not receive any bids, the city council may:
1. Abandon the purchase;
2. Authorize rebidding the purchase on an informal basis; or
3. Authorize purchasing the supplies on a direct negotiated
contract.
H. If the city council determines bids are unacceptably high, or
specifications were misleading, the purchasing officer may reject
any bids presented and the item may be rebid.
I. The city council may reject all bids or award the purchase contract
to the best qualified bidder whose bid or proposal fulfills the
purpose intended according to criteria designated in the solicitation,
provided that the contract award amount is within the
unencumbered appropriation for that item. The city council may
waive any minor bid irregularities.
Page 5of8 �'19�'
J. If a successful bidder refuses to comply with, or fails to execute, a
contract issued by the city within ten (10) days after being awarded
the contract, the city may cancel the award and retain any bid
security. Compliance with contract requirements includes, without
limitation, submission of insurance documentation. Should this
occur, the city council may award the contract to the next lowest
responsible bidder.
Sec. 1 -7 -10. Waiver.
The city council may waive the purchasing procedures otherwise required by this
chapter when required or desirable and in conformance with state law. For
purposes of example, and not limitation, the city council may waive bidding
requirements for obtaining supplies that are available from only one vendor as
supported by appropriate documentation.
Sec. 1 -7 -11. Cooperative Purchasing.
The procedures set forth above need not be followed where the purchasing
officer identifies a cooperative competitive bidding procedure, being prepared by
and processed through another local, state, or federal governmental agency.
Under such circumstances, the purchasing officer may join into an existing
written purchase contract obtained within the last twelve (12) months through a
competitive bidding process prepared by and awarded by another local, state or
federal governmental agency. City Council consent is required for such
arrangements where the estimated value of the supplies is $25,000 or more.
Sec. 1 -7 -12. Emergency Purchasing.
The city manager or acting city manager may authorize emergency purchases
without observing the bidding procedures set forth in this chapter upon a finding
that such purchases are required for the immediate protection of public health,
safety, or welfare and that there is an immediate or imminent emergency. A
declaration of emergency as set forth in this code is conclusive evidence of such
an event. The city manager or acting city manager must provide a report to the
city council at its next special or regular meeting regarding such emergency
purchases which set forth the circumstances requiring such action.
Sec. 1 -7 -13. Segmentation Prohibited.
It is unlawful to knowingly take action to separate purchases into smaller units or
segments solely for the purpose of evading the competitive formal or informal
bidding requirements set forth in this chapter.
Sec. 1 -7 -14. Inspection.
Page 6 of 8 (., ')7
The Purchasing Officer or department requesting the item shall inspect all
deliveries of supplies and equipment to assure conformance with the contract or
order specifications.
Sec. 1 -7 -15. Professional Services.
The city manager may contract for professional services in an amount not to
exceed $25000. The manner by which such professional services are selected
and contracted may be prescribed by administrative policy and procedures
promulgated by the city manager."
SECTION 2: Repeal of any provision of the ESMC, or any other City resolution
or ordinance herein will not affect any penalty, forfeiture, or liability incurred
before, or preclude prosecution and imposition of penalties for any violation
occurring before, this Ordinance's effective date. Any such repealed part will
remain in full force and effect for sustaining action or prosecuting violations
occurring before the effective date of this Ordinance.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the city of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 5: This Ordinance will take effect on the 31st day following its final
passage and adoption.
PASSED AND ADOPTED this day of -12008.
ATTEST:
Cindy Mortesen,
City Clerk
Kelly McDowell, Mayor
Page 7 of 8
C;:�8
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger,
Assistant City Attorney
Page 8of8 GJ9
ORDINANCE NO. 1422
AN ORDINANCE ADDING A NEW CHAPTER 7A TO TITLE 1 OF
THE EL SEGUNDO MUNICIPAL CODE ( "ESMC ")
ESTABLISHING PROCEDURES FOR EXECUTING CONTRACTS
ON THE CITY'S BEHALF.
The Council of the City of El Segundo does ordain as follows:
SECTION 1: A new Chapter 7A entitled "Execution of Contracts," consisting of
§§ 1 -7A -1 to 1 -7A -6, is added to Title 1 of the El Segundo Municipal Code
( "ESMC ") to read as follows:
"CHAPTER 7A
EXECUTION OF CONTRACTS
Sec. 1-7A-1
PURPOSE.
Sec. 1-7A-2
GENERALLY.
Sec. 1 -7A -3
CITY COUNCIL AUTHORITY.
Sec. 1 -7A -4
EMERGENCY CONTRACTING.
Sec. 1 -7A -5
SIGNATURE AUTHORITY.
Sec. 1 -7A -6
EMPLOYMENT CONTRACTS.
Sec. 1 -7A -1 PURPOSE.
This chapter is adopted pursuant to the city's general and specific
contracting powers and, without limitation, Government Code §
40602 for the purpose of setting forth the requirements to bind the
city by contract.
Sec. 1 -7A -2 GENERALLY.
The city is not bound by any contract unless the contract is in
writing, approved as to form by the city attorney, and signed on
behalf of the city by an officer or officers as set forth in this chapter.
Any such officer must sign a contract on the city's behalf when
directed to do so by the city council.
Sec. 1 -7A -3 CITY COUNCIL AUTHORITY.
Unless otherwise provided in this code, a resolution, or ordinance,
the city council must approve all contracts and direct the mayor, or
other officer, to sign a contract on the city's behalf.
Sec. 1 -7A -4 EMERGENCY CONTRACTING.
Page 1 of 3
In the event of a declared state of emergency,
may bind the city, with or without a written
acquisition of equipment, materials, supplies,
other items.
Sec. 1 -7A -5 SIGNATURE AUTHORITY.
the city manager
contract, for the
labor, services or
In accordance with Government Code § 40602, the following
officers are authorized to sign contracts on the City's behalf:
A. The Mayor;
B. The city manager when directed to do so by the city council,
resolution, ordinance, or any provision of this code;
C. The city manager for contracts up to $25000;
D. Department directors for contracts up to $2500.
Sec. 1 -7A -6 EMPLOYMENT CONTRACTS.
The provisions of this Chapter do not apply to the employment of
any person by the City at a regular salary."
SECTION 4: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the city of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 6: This Ordinance will take effect on the 31st day following its final
passage and adoption.
I A
l e
Page 2of3 i
PASSED AND ADOPTED this day of , 2008.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger,
Assistant City Attorney
Kelly McDowell, Mayor
Page 3 of 3 t N
ORDINANCE NO. 1423
AN ORDINANCE ADDING CHAPTER 7B TO TITLE 1 OF THE EL
SEGUNDO MUNICIPAL CODE ENTITLED "DISPOSITION OF
SURPLUS PROPERTY."
The city council of the city of El Segundo does ordain as follows:
SECTION 1: A new Chapter 713, entitled "Disposition of Surplus Property," and
consisting of §§ 1 -713-1 to 1 -78 -6, is added to Title 1 of the El Segundo Municipal Code
( "ESMC ") to read as follows:
"CHAPTER 7B
DISPOSITION OF SURPLUS PROPERTY
Sec. 1 -713-1. Authority.
Sec. 1 -713-2. Property without salvage value.
Sec. 1 -713-3. Property valued over $10,000.
Sec. 1 -78 -4. Records.
Sec. 1 -713-5. Donations.
Sec. 1 -713-6. Proceeds of sale.
Sec. 1 -713-1. Authority.
The purchasing officer is authorized to sell or dispose of surplus personal
property having a salvage value in the open market. Property disposition
may occur by public auction, competitive sealed bids, or exchange or
trade in for new goods. The sale or lease of surplus personal property to
a governmental, public, or quasi - public agency may be without
advertisement for or receipt of bids.
Sec. 1 -713-2. Property without salvage value.
Surplus personal property without salvage value, as determined by the
purchasing officer, should be disposed of in a manner that salvages
recyclable components.
Sec. 1 -713-3. Property valued over $10,000.
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September 10, 2008
1 V v
The City Council must direct disposition of surplus personal property with
a value estimated at $10,000 or greater based upon a recommendation
from the purchasing officer.
Sec. 1- 713 -4. Records.
The purchasing officer must keep regular logs showing surplus personal
property disposed of, the method of disposal, and the amounts recovered
from its disposal and maintain records for public inspection relative to the
disposal of surplus personal property for a period of time in compliance
with state law and the city's records retention schedule.
Sec. 1 -713-5. Donations.
Upon the advance written approval of the city manager, surplus personal
property may be donated to governmental, public or quasi - public
agencies, charities, or non - profit organizations.
Sec. 1 -713-6. Proceeds of sale.
Proceeds from the sale of surplus personal property must be deposited
into the appropriate city fund."
SECTION 2: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 3: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the city of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 4: This Ordinance will take effect on the 31 st day following its final passage
and adoption.
Page 2 of 3
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September 10, 2008
1t A
PASSED AND ADOPTED this day of , 2008.
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger,
Assistant City Attorney
Kelly McDowell, Mayor
Page 3 of 3
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September 10, 2008
1 v .7
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual renewal of the Library Department's
blanket purchase orders over $10,000. Those include four vendors: Balser & Taylor Information
Services, Online Computer Library Center, Inc. (OCLC), EBSCO Subscription Services, and
Innovative Interfaces, Inc. (Fiscal Impact: $145,200)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to extend ongoing service agreements with Baker & Taylor
Information Services, for supplying books and other library materials and issuance of blanket
purchase order, not to exceed $88,200;
2. Authorize the City Manager to extend ongoing service agreements with OCLC Inc., for
online cataloging services and issuance of blanket purchase order, not to exceed $15,000;
3. Authorize the City Manager to extend ongoing service agreements with EBSCO Subscription
Services, for supplying periodical materials and issuance of blanket purchase order, not to
exceed $15,000;
4. Authorize the City Manager to amend/extend contract #2235 to Innovative Interfaces, Inc.,
for library computer system maintenance and issuance of blanket purchase order, not to
exceed $27,000;
5. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
Attachment A - -- Amendment #11 to Innovative Interfaces, Inc. Maintenance Contract
#2235.
FISCAL IMPACT: Proposed Budget 2008/09
Amount Budgeted: $244,200
Additional Appropriation: N/A
Account Number(s): 6102- 6124; 6103 - 5505;6103 - 5507;6103- 6214;6104-
5501;6104- 6215;703- 200 - 6101 -2561
ORIGINATED BY: Debra Brighton, Library Services Director
REVIEWED BY: Debra Brighton, Library Services Director
APPROVED BY: Jack Wayt, City Manag
i �� l
1 7
BACKGROUND AND DISCUSSION:
The following vendors each require blanket purchase orders which exceed $10,000:
(1) Baker and Taylor, the Library's leading supplier of books, music, books on CD,
DVD's and other items, offers substantial savings up to 45% under retail cost.
Appropriations are being requested for the following accounts:
Adult Materials $58,700
Youth Materials $26,000
School Library Materials 3,500
Total $88,200
(2) OCLC, Inc. provides online cataloging services at an annual amount of $15,000.
(3) EBSCO Subscriptions Services delivers periodical subscriptions for $15,000.
(4) Innovative Interfaces Inc. provides maintenance of the Library's online network
system for cataloging, circulation, patron access, archive collections and administrative
functions in the amount of $27,000.
l�ii'
Attachment A
ELEVENTH AMENDMENT
TO THE AGREEMENT NO. 2235 BETWEEN INNOVATIVE INTERFACES, INC.,
AND THE CITY OF EL SEGUNDO
THIS ELEVENTH AMENDMENT ( "Amendment ") to Agreement No. 2235 is made and
entered into this 1st day of October 2007, by and between the CITY OF EL SEGUNDO,
a general law city and municipal corporation existing under the laws of California
( "CITY "), and INNOVATIVE INTERFACES, a company incorporated under the laws of
the State of California ( "CONTRACTOR ").
1. Pursuant to Agreement No. 2235 ( "Agreement "), executed by the parties on or
about April 6, 1993 and subsequently amended, the term of the agreement is
extended until September 30, 2009.
2. This Amendment may be executed in any number or counterparts, each of which
will be an original, but all of which together constitute one instrument executed
on the same date.
3. Except as modified by this Amendment, all other terms and conditions of
Agreement No. 2235 remain the same.
4. Attachment A is incorporated by reference.
CITY OF EL SEGUNDO INNOVATIVE INTERFACES, Inc.
In
Jack Wayt
City Manager
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
IS
Karl H. Berger,
Assistant City Attorney
�.��8
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of annual on -going service agreements and
issuance of blanket purchase orders for FY 08 -09 in excess of $10,000 for the Police
Department.
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a one -year contract with the West Covina Service
Group for Computer Aided Dispatching /Records Management System, Mobile Data
Computer maintenance and operations, not to exceed $76,000.
2. Authorize the City Manager to execute a one -year contract with Motorola for two way radio
repair and maintenance of the Communication Center's radio assets and infrastructure, not to
exceed $75,000.
3. Authorize the City Manager to execute a one -year contract with the Prevention of Cruelty to
Animals Los Angeles for animal sheltering services, not to exceed $27,000.
4. Authorize the City Manager to execute a one -year contract with Enforcement Technology
Inc. for processing of parking citations /collections, not to exceed $77,000.
5. Alternatively discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $255,000.00
Additional Appropriation: N/A
Account Number(s): 001- 400 - 3101 -6278 - $28,000 001- 400 - 3108 -6206 - $27,000
001 - 400 - 3107 -6278 - $48,000 001 - 400 - 3101 -6206 - $77,000
001 - 400 -3107 -6206 - $75,000
ORIGINATED BY: Max Phipps, Captain
REVIEWED BY: David Cummings, Chief - olice 16%
\104E
APPROVED BY: Jack Wayt, City Manager
W
BACKGROUND AND DISCUSSION:
The following are explanations for proposed FY 08 -09 contracts for services procured by the
Police Department that exceed $10,000:
1. West Covina Service Group
001 - 400 - 3101 -6278 ($28,000)
001 - 400 -3107 -6278 ($48,000)
The Police Department budget includes $76,000 annually in order to operate and maintain its
Computer Aided Dispatching /Records Management (CAD /RMS) and a Mobile Data Computer
(MDC) system, as well as providing software upgrades and on -going maintenance of the systems
by the West Covina Service Group. This amount includes a 24 hours - per -day, seven- days -per-
week internal and external interface with state and federal databases for access to criminal
records, motor vehicle and drivers' license information. The internal interface allows dispatch
and records personnel access to this information; the external interface allows field officers
wireless access via their mobile data computer. Additionally, the West Covina Service Group
provides the hardware and software necessary to operate the systems, as well as maintenance and
network monitoring.
2. Motorola
001- 400 - 3107 -6206 ($75,000)
The Police and Fire Departments utilize Motorola equipment for mobile two -way radio
communications. Additionally, all related radio system equipment and infrastructure for the El
Segundo Public Safety Communications Center is manufactured by Motorola. The majority of
the previously described equipment is any longer under warranty.
The City does not employ a radio service technician; therefore, it must contract for such services.
The City has utilized the services of Motorola to provide for maintenance of its radio assets and
infrastructure. This maintenance contract contains the following components: On -site
Infrastructure Response; Technical Support Service; Infrastructure Repair; Radio Repairs; and,
Local Radio Support. Included within these components are the availability of on -site technical
service support 24 hours - per -day, seven - days - per -week. Motorola technical services provide
support for issues that require a high level of communications systems expertise and
troubleshooting by technologists who specialize in diagnosis and resolution of system
performance issues, as well as on -site asset and infrastructure repair of all applicable equipment.
3. Society for the Prevention of Cruelty to Animals Los Angeles (SPCALA)
001- 400 - 3108 -6206 ($27,000)
The SPCALA provides animal sheltering services for the Police Department's Animal Control
program. The SPCALA is utilized to shelter dogs, cats, wild animals, etc. that are captured,
found or given to the Animal Control program. The City has contracted with the SPCALA for
sheltering services since the Police Department took over all animal control functions.
.L A. 0
4. Enforcement Technology Inc.
001 - 400 - 3101 -6206 ($77,000)
Enforcement Technology Inc. provides a maintenance contract for the Police Department Traffic
Division's Processing system. This system is utilized by parking personnel to issue parking
citations. Enforcement Technology Inc. also provides a collection service for delinquent parking
citations.
9 " q
JLl-L
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 16, 2008
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding approval of annual on -going agreements and
issuance of blanket purchase orders for FY 2008 -09 in excess of $10,000 for the Recreation and
Parks Department. (Fiscal Impact: $510.,118)
RECOMMENDED COUNCIL ACTION:
1. Authorize the issuance of a purchase order (year 4 of 5) to Studio Printing for publication of
the quarterly "Inside El Segundo /Recreation and Parks Brochure" for an amount not to
exceed $39,700.
2. Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Contract
#3399) for contract management services of The Lakes at El Segundo municipal golf course,
for an amount not to exceed $108,000.
3. Authorize the City Manager to enter into a contract for professional services with the South
Bay Children's Health Center Association for the South Bay Youth Project for on -site
counseling services at El Segundo School District facilities for an amount not to exceed
$33,018.
4. Authorize the issuance of a blanket purchase order to Great Scott Tree Service (Contract
#3476) for tree trimming services in the City of El Segundo, for an amount not to exceed
$100,000.
5. Authorize the issuance of a blanket purchase order to Bell Custodial Services (Contract
#3413) for custodial services provided at several Recreation and Parks Department facilities
for an amount not to exceed $78,400.
6. Authorize the issuance of a blanket purchase order to Tru -Green Landcare (Contract #3421)
for landscaping services provided throughout the City for an amount not to exceed $214,000.
7. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $510,118
Additional Appropriation: N/A
Account Number(s): 001 -400 -5201 -6205- $39,700
001 -400 -5201 -6206- $33,018 001 - 400 - 5209 -6214- $162,200
001-400-5301-6214-$108,000 001-400-5102-6206-$329,400
ORIGINATED BY: Judy Andoe, Recreation Superintendent
REVIEWED BY: Richard Brunette, Direct Recreation and Parks
APPROVED BY: Jack Wayt, City Man4g
�C
BACKGROUND AND DISCUSSION:
The following are explanations for proposed Fiscal Year 2008 -09 contracts for services procured
by the Recreation and Parks Department that exceed $10,000:
1. Studio Printing for publication of quarterly "Inside El Segundo/Recreation and Parks
Brochure ": The City has used the services of Studio Printing for the past five years for printing
of the quarterly brochure. The printing costs for the brochure in FY 2007 -08 were $39,700. It is
anticipated that the cost for the services in FY 2008 -09 will remain at $39,700.
2. Lane Donovan Partners for management of The Lakes Golf Course and Driving Range:
Lane Donovan has been providing the contracted management services for The Lakes Golf
Course on a month -to -month agreement (Contract 43399) since December 2004. To continue
operations at The Lakes with Lane Donovan as the management company in FY '08 -09, staff is
requesting the same amount as for FY '07 -08 and authorization for issuance of a blanket
purchase order not to exceed $108,000.
3. South Bay Children's Health Center Association/ South Bay Youth Project for On -Site
Counseling Services: The City has contracted with the South Bay Children's Health Center
Association (SBCHCA) to provide on -site counseling services for El Segundo youth and families
on -site at El Segundo School District facilities through the South Bay Youth Project (SBYP).
The annual contract with SBCHCA/SBYP is $27,498, with an annual participating agency fee of
$5,520, totaling an amount not to exceed $33,018.
4. Great Scott Tree Service: The City's current contract for FY '07-08 for $100,000 with Great
Scott Tree Service does not guarantee a specific amount of work for tree maintenance service
and the quantity of work may increase or decrease depending on the annual needs of the
community. The contractor understands the tree population of the City and agrees to provide the
specified services identified in the bid proposal. Staff is requesting approval by City Council for
FY '08 -09 of an amount not to exceed $100,000.
5. Bell Custodial Services: The City's current contract for FY '07 -08 for $70,000 with Bell
Custodial for custodial services at Recreation Park, the Teen Center, the Urho Saari Swim
Stadium and outdoor pools, and Campus El Segundo Athletic Fields expires on December 31,
2008. In anticipation of a FY '08 -09 price increase of $8,400 staff is requesting approval by City
Council for an amount not to exceed $78,400.
6. Tru Green Landcare: The City's current contract for FY '07 -08 for $200,000 with Tru -Green
for landscaping services expires on December 31, 2008. In anticipation of a FY '08 -09 price
increase of $14,000 including an addition to the scope of services for care of the Douglas Street
underpass and parking lot, staff is requesting approval by City Council for an amount not to
exceed $214,000.
1 1 .�
EL SEGUNDO CITY COUNCIL
MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the purchase of an Ocd color plotting and wide
format scanning system from Source Graphics for use by all departments. (Fiscal Impact:
$27,230)
RECOMMENDED COUNCIL ACTION:
1. Authorize issuance of a purchase order to Source Graphics in the amount of $27,230.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Source Graphics price quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $27,230
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2505 -8108 - ($11,000)
001 - 400 - 4101 -8108 - ($10,250)
001-400-2505-8104- ($ 5,980)
ORIGINATED BY: Norm Thorn
REVIEWED BY: Bill Crow
APPROVED BY: Jack Wayt, City Man e
BACKGROUND AND DISCUSSION:
The current Engineering plotter is over 10 years old, is no longer functioning and is not cost -
effective to repair. The City does not own a wide - format scanner, necessitating the use of
outside companies when such scanning is required and preventing the creation of electronic
libraries of City drawings and plans.
A needs assessment was performed that identified the following benefits from the acquisition of
a combination plotter- scanner system:
a. Addition of wide - format scanning capability, which will permit retention and computer
access to plans and drawings in digital format by City Council, management and staff,
and potentially the public via web access.
b. Environmental benefits from reduced need for paper copies of plans and drawings.
■ UO
iii
c. Reduction in reproduction costs for large format plans and drawings.
d. Reduced storage space and costs required to keep plans and drawings, as well as
enhanced ability to retain and access archival documents.
e. Quicker access to building drawings for current projects, streamlining the permitting and
plan check process.
f. Faster customer service, enabling staff to spend more time working on other projects,
increasing productivity
Staff reviewed available equipment for plotting and scanning and determined that the Ocd
TCS500 integrated system was the best available because of its reputation for durability,
engineering staff experience with other Ocd products, limited floor space requirements, and two -
roll paper supply feature that obviates substitution of rolls of different paper types.
A request for bids was issued to four companies supplying and servicing Ocd products in the Los
Angeles area. Two bids were received and of these the bid by Source Graphics was lowest.
After receiving the bids staff investigated the reputation of both bidders for warranty.and
contract service, due to the need for uninterrupted operation and reliable service. A number of
cities responded to our inquiry including Los Angeles, Pasadena and Carson, that they were
happy with their service from Source Graphics.
iiJ
, rA�".Ia
SourceGraphics-
August 25, 2008
Richard Hogate
Purchasing
City of El Segundo
City Clerks Office
350 Main Street
Room 5
El Segundo, CA 90245 -3895
Dear Richard.
In accordance with your request attached is our response to your RFB Bid #08 -15 due
8 ;28/08.
As one of the largest systems integrators in Southern California, specializing in graphic
input and output peripherals for the CAD, GIS and Digital Imaging markets, Source
Graphics is uniquely positioned to assist you with all your hardware , software and
service needs.
As an Oce' Business Partner for the past decade we sell, service and install the
complete line of high end network plotting, scanning, copying and printing solutions.
Oce' is the world's largest hardware manufacturer of such systems and has the best
reputation for outstanding reliability and quality. The coupling of Oce' and Source
Graphics gives your organization the best of service and support at a tremendous value.
In response to your bid request we are quoting the system as defined. Please note,
however, a couple of items for your clarification.
Standard warranty for the TCS500 from Oce is 90 days. We have coupled additional
nine months service into it to make it a total of one year on site from date of installation,
per your request. The second year warranty is for an additional 12 months. Effectively
your system will be completely covered (parts and labor) for a period of 24 months from
date of installation.
Please contact me if you have any questions or need additional material. Thank you for
your interest in Source Graphics.
Sincerely,
Sy H ssaini
Sr. Account Manager
1530 North Hirmony Circk • Ane.hr n'. Cil' ...:;i Toil F,c,
800 79
1 -9042 • ph n :r;? (.ix 7 -•1 ;n;
CITY OF EL SEGUNDO
REQUEST FOR BID
Color Plotter/Scanner for GIS Program
Date: August 22, 2008 BID #08-15
Provide your bid ON THIS SHEET for the materialsiservices listed below in accordance with the terms and specifications noted.
"ALL BIDS SHALL BE F.O.B. DESTINATION and Include all costs delivered to the City of El Segundo'
CLEARLY MARK & DELIVER BIDS TO: City of El Segundo City Clerk's Office
Color Plotter/Scanner Equipment & Software
350 Main Street, Rm. 5, El Segundo, CA 90245.3895
(3) SETS (original and two copies) OF BIDS WILL BE RECEIVED UNTIL: 11:00 am., August 28, 2008
Any questions regarding this bid can be made to the Purchasing Agent, J. Richard Hogate @ (310) 524 -2339
Any questions regarding equipment listed can be made to the Info. Systems Manager, Norm Thom @ (310) 524 -2330.
' Suggested Equipment List
The following list is intended to be representative of the type and quality of the equipment desired.
Vendor may substitute equivalent equipment, but must provide full documentation demonstrating that
the equipment is equivalent. The City will make the final determination if the proposed equipment is
completely equivalent. Each item should be quoted separately. Any item(s) may be pulled from the
final contact at the discretion of the City.
U•., 2 Y ti v .LJ ,�f . •b : in5•1HF6_n: 1R"' i Jt:t/i Ny
nws�wami.• -x
Dice TCS500 (or newer model) Plotter upgraded to Color Copying and
Scanning System including pigment or UV- resistant Inks (attach Ink
specifications with lab results for fading) with full capacity combo
ink/print head packs (1 each C, M, Y, and K)
i
Monochrome and Color Scanning capable:
i
Power Logic Hybrid Controller (w /at least 3.2 GHz) please note the
size of processor If larger than 3.2 GHz with bid response:
Color Scan Logic (Color Scan to File Software) please note version
number included with bid response:
Copy Logic Software (please note version number included with bid
' response):
Minimum 17" Flat Panel Monitor GUI Kit (please note the size of the
Fiat Panel included with bid response If larger than 17 "):
TCS500 Training on -site:
1/2 Day Systems Integration on -site (please note actual amount of
time If other than 1/i day):
Minimum 2 Software Support Help Desk Incident Tokens (please note
' the actual number of tokens included in cost is greater than two):
'(
~�
�(
Media Starter Kit:
i
Option: Trade -in used HP DesignJet 755CM, C319W (sin ESB0826526)
discount:
1 i i
CITY OF EL SEGUNDO
REQUEST FOR BID
Color Plotter/Scanner for GIS Program
Date. August 22, 2008
On -site Warranty for 12 months from date of equipment going live.
F&a Maintenance 12 months (total annual $ amount) beginning at the
conclusion of warranty period.
$ 2 11S.
I All items not meeting the abovementioned specifications must be fully noted with bid
response.
OuVight Purchase
Quantity -1 New/Unused
Option: Trade -in used HP DesignJet 7S5CM, C3198B (s/n ES130826526)
discount:
=i ?
_ c 1<, Q r� - -- _ 8.25 % Sales Tax: , $
_ Total Bid Amount:
All pricing must Include inside delivery and turn key Installation costs -
_F.O.B. El_§21undol.
_ - --
NOTE: Please expedite this bid and quote FIRM FIXED PRICES.
Prices to be good for a minimum of sixty (60) working days
from bid closing date listed above.
Do you currently have equipment in stock? ik-
If not, when do you expect to take delivery(s)?
BID #08 -15
310 J_
:�T,i °2.30
Lx -1p I v 3, i ns
�J,T, ,;a7- T -
Installation time frame Z- 3 i.v k_ s AiL,
Bid Submitted by: ,
Company name: �' 1�1= �.�(- ���..,_ Authorized Company Bidder Signatu --
City• State! Zip
:_ fl - Date:— Z Ph:(, ttq ct 1 - �gi v Z
PLEASE FILL IN TERMS 8r DELIVERY:
Terms _. —_ -- . ___ /, _ . - - -days, net _ G' days; or
7 t
Deuvery: To be made on or before:_ �._. W �� kt2�j or
order
net — __days
I - days after receipt o:
� i
CITY OF EL SEGUNDO
REQUEST FOR BID
Color Plotter/Scanner for GIS Program
Date: August 22, 2008
BID ff08 -i-
TERMS:
The City of El Segundo reserves the right to reject any or all bids, or to accept separate items in bid unless this right is conditioned by the
bidder.
In case of default, the City of El Segundo may procure its materials/services from other sources and shall hold the original bidder or
contractor liable for resulting increased costs.
Quantities and optional items listed are the city's best estimate for Bid purposes, actual order quantities and options may vary.
Quote on each article separately. All or none bids may not be accepted.
During the performance of this contract, the vendor /contractor warrants that it will provide equal opportunities, and that the vendor /contractor
and each subcontractor will take affirmative action to ensure that its empk)yment practices, persons are employed and employees are treated
equally and without regard to, or because of race, creed, color, national origin, sex, age, physical handicap, or medical condition. This
provision applies to work or services performed or materials manufactured or assembled in the United States.
The vendor /contractor warrants that it possesses legally adequate Workers' Compensation Insurance.
i1.7
CITY OF EL SEGUNDO
REQUEST FOR BID
Color Plotter/Scanner for GIS Program
Date: August 22, 2008 BID tx08 15
INSURANCE REQUIREMENTS
[MUST BE SUBMITTED WITH PROJECT PROPOSAL]
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage
limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1M
PFafessional liability - -- $1 ?64
Business automobile liability $IM
Workers compensation Statutory requirement.
Commercial general liability insurance must meet or exceed the requirements of the most recent ISO -CGL Form Number. The
amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, ani
property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as
.'additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a
"claims made." basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the
city.
Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol I (Any Auto'•.
The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance
required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as
may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current
A. K Best Company Rating equivalent to at least a Rating of "A: V II." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer to modify such certificates. to
delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation.
and to delete the word "endeavor" with regard to any notice provisions.
By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it
is selected as the City's consultant. Failure to provide this form may render th4 bidder's proposal "nonresponsive.'
Date Bidder
1,:. 0
Source Graphics
1530 N. Harmony Cir. - Anaheim, CA 92807
Phone: (800)791 -9042 Fax: (714)701 -1505
www.sourcegraphics.com
SourceGraphics-
Bill To: City of El Segundo, City Clerks Office
J. Richard Hogate
350 Main Street, Rm 5
El Segundo, CA 90245 -3895
Phone: (310)524 -2339
Fax:
Email:
QUOTE
Date Quote #
08/25108 AAAQ3520
Ship To: City of El Segundo, City Clerks Offic
Norm Thorn
350 Main Street, Rm 5
El Segundo, CA 90245 -3895
Phone: (310)524 -2330
Fax:
Email:
For further info please contact your sales rep:
Terms
Rep
P.O. Number
Ship Via
Phone: 714- 701 -1500
x103
Email:
sy.h@sourcegraphics.com N30
Sy
tbd
SG Truck
Ln #
Part #
Description
F Qt Unit Price ]
. P
IExtrice
1
PRT -5522
TCS 500 two (2) roll print engine, 36" wide color inkjet.
1 $8.299.00
$8.299.00
2
SCN -4510
TC4 Scanner, 36" color and monochrome scanner for use
1 $6,050.00
$6,050.00
with TCS500 system
3
ACS-4903662
TCS 500 GX520 Hybrid Power Logic Controller
1 $5,55000
$5.550.00
4
SOF- 4903619
TCS 500 Scan Logic software
1 $2,509 15
$2.509 1fi
5
SOF- 4903616
TCS 500 Copy Logic (Required for MF)
1 $0.00
$0 00
6
SOF- 4903617
TCS 500 Color Logic (Required for MF)
1 $0.00
$0.00
7
ACS -15-4- 062343
TCS500 17" Fiat Panel GUI Kit
1 $468.00
$46800
8
MEDIA STARTER KIT, CYMK print heads, ink cartridges,
1 $0.00
$000
cad bond and premium inkjet bond
9
CPG -12012
Setup. Installation and Initial Operations Training by Oce
1 $0.00
$0.00
certified and trained wide format service engineer (upto 8
man hours on site)
10
CPG -12248
2 Call Tokens for Support on the Software 8 System Analyst
1 $0.00
$000
for the TCS500 . (Source Graphics has a Oce Certified
Software Application Engineer on staff and we dont charge
for phone tech support, unlike Oce direct which charges for
each incident.)
11
Annual Service
Twelve (12) month on site warranty from date of equipment
1 $1,587.00
$1,587.00
going live
12
Source Graphics
Additional Twelve month on site maintenance beginning
1 $2.115.00
$2.115 00
from the conclusion of the warranty period of twelve months
(total coverage will thus be for a period of twenty four
months from date of equipment going live)
13
CITU Rebate
1 - $2,000.00
- $2.000.00
08127x08 100230 Page I
� •l 1
1 4
FL—n--#- I Part # Description F-di Unit Pric-e-_1 I Ext. Price
Trade -In Allowance for and HP755CM plotter, includes
deinstallation and drayage by Source Graphics
SubTotal $24,578.15
Sales Tax $2,061.77
Shipping $590.00
Order Acceptance (sign below): Total $27,229.92
Requisitioners Signature Printed Name & Title Date
All products are shipped FOB origin and are not insured unless requested by the customer. Source Graphics is not responsible for loss or
damage of any orders while in transit. Please ask about shipping insurance on your order prior to ordering.
Opened products. software or data cannot be returned for credit or refunds. All sales are final.
Defective software media will be replaced by the software manufacturer under the terms of their warranty.
All items purchased are covered by the manufacturers warranty. Please contact the manufacturer if you need service or support. Source
Graphics will provide you assistance in contacting the manufacturer upon request.Nothing should be returned to Source Graphics without a
valid Return Authorization. All items returned without a valid Return Authorization will be refused and returned to sender at the senders
expense. Source Graphics reserves the right not to accept any product for return. All returns are subject to Source Graphics inspection and
acceptance
All items accepted for return by Source Graphics will be charged a 15% restocking fee
Shipping and handling charges are not refundable. In the case of items sold with shipping and handling included or as part of a promotion.
those fees will be assessed and deducted from any allowed credit or refund.
We do not collect sales tax on orders shipped from us outside the State of California.
We are required to collect sales tax on ALL orders shipped or delivered in the State of California, unless we have a valid California Sales
Tax Exemption Certificate on file prior to shipment. We may be required to collect sales tax on direct or drop shipments from our suppliers
to some states.
08/27/08 10*02:30 Page 2
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing service agreements,
amendments and issuance of blanket purchase orders for Fiscal Year 2008 -2009 in excess of
$10,000 for the City Manager's Office. (Fiscal Impact: $238,800)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a contract and /or purchase order with Tyler
Technologies for maintenance of the existing Eden finance system, as approved to form by
the City Attorney, not to exceed $27,100.
2. Authorize the City Manager to execute a contract and/or purchase order with Decision
Management Company (DMC) for maintenance of the existing Questys document imaging
system, as approved to form by the City Attorney, not to exceed $11,700.
3. Authorize the City Manager to execute a contract and /or purchase order with Active.com for
software licensing, maintenance /updates, and training, as approved to form by the City
Attorney, not to exceed $13,500.
4. Authorize the City Manager to execute a contract and/or purchase order with Progressive
Solutions for Business License System maintenance, as approved to form by the City
Attorney, not to exceed $20,000.
5. Authorize the City Manager to execute a contract and /or purchase order with Granicus for
providing streaming video services for Council meetings, as approved to form by the City
Attorney, not to exceed $16,500.
6. Authorize the City Manager to execute a contract and/or purchase order with Shannon David,
Inc. for professional services with the City's business recruitment and marketing, program, as
approved to form by the City Attorney, not to exceed $150,000.
7. Alternatively discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $238,800
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2505 -6217; 001- 400 - 2901 -6244; 001- 400 - 2101 -6201;
001- 400 - 2101 -6214
ORIGINATED BY: Bill Crow A istant City Manager
REVIEWED BY: Bill Crow V,—Assss i stant CityManager
APPROVED BY: Jack Wayt, City
1 1
BACKGROUND AND DISCUSSION:
1. Tyler Technologies Eden Financial Management System — The City utilizes Tyler
Technologies financial software to manage the City's General Ledger, Accounts
Receivable, Accounts Payable, Payroll, and Human Resources. This item is for annual
licensing, maintenance, and support of these systems. The total cost will not exceed
$27,100.
2. Decision Management Company for Questys Document Imaging Licensing and
Support — The City utilizes the Questys software for managing documents Citywide. The
system is currently primarily in the City Clerk's office, Business License, and Police
Departments. Citizens can directly access public documents. This year we will be
expanding this system to allow attaching documents to be linked to key documents such
as purchase requisitions. Total cost not to exceed $11,700.
3. Active.com — Active.com software is being used by the Recreation and Parks department
for registration of residents for all classes and activities. It is also used as a cashiering
system at Recreation, Business Services, Building Safety, Fire, and the Library. This
item provides continued software licensing, maintenance, updates, as well as continuing
training for City users of the system. Total cost not to exceed $13,500.
4. Progressive Solutions for Business License Software Maintenance — Progressive
Solutions provides the software used by the Business Services Division to produce
business licenses and maintain business license data. This item provides software
licensing, maintenance and updates of the system. Total cost is not to exceed $20,000.
5. Granicus Streaming Video — Ganicus provides the software and support services to
provide streaming video of Council meetings. Granicus is the only company providing a
streaming video serviced customized for local governments. This item provides
maintenance and support for existing software, as well as limited re- broadcasting service.
Total cost for the year is not to exceed $16,500.
6. Shannon David, Inc. — The City utilizes marketing and media services to promote
business attraction, retention, and expansion. The incumbent professional consultant,
Shannon David, provides creative services that establish and grow the City's business -
friendly brand, generate relocation inquiries and interest in the City, and increase general
awareness about the City's economic development services. Total cost not to exceed
$150,000.
1 �. f
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of ongoing service agreements and
amendments and issuance of Blanket Purchase Orders for FY 2008 -09 in excess of $10,000 for
the Human Resources Department. (Fiscal Impact: $140,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Professional Services Agreement,
approved as to form by the City Attorney with U.S. HealthWorks Medical Group, for pre-
employment physical examinations and related medical testing and protocols and issuance of
a Blanket Purchase Order (not to exceed $30,000), with a combined total not to exceed
$45,000;
2. Authorize the City Manager to execute a standard Professional Services Agreement, as
approved to form by the City Attorney with Westchester Medical Group /Center for Heart and
Health for employees Fitness for Duty Examinations (not to exceed ($60,000) and Executive
Physical Examinations (not to exceed $10,000), with the combined total not to exceed
$70,000;
3. Authorize the City Manager to amend/extend Contract #3416, for ongoing service
agreements, as approved by the City Attorney with Dr. Maureen Sassoon, for providing
Occupational and Environmental Health and Safety Consulting Services and issuance of a
Blanket Purchase Order, not to exceed $25,000; and
4. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $140,000
Additional Appropriation: No
Account Number(s): 001400- 2506 -6214
001 400- 2331 -6214
ORIGINATED BY: Bob Hyland, Director of Human Resources ?4
REVIEWED BY:
APPROVED BY: Jack Wayt, City
12
L 4 ;i
BACKGROUND AND DISCUSSION:
US HealthWorks
U.S. HealthWorks is a national provider of occupational medical healthcare, is the largest
provider of workers' compensation /occupational medical services in the state of California,
has over thirty facilities in Southern California and its El Segundo Facility is located at 390
N. Sepulveda Blvd., Suite 1000. As a result, U.S. HealthWorks provides an extremely cost
effective method of delivery of pre - employment and occupational medical services, with a
lower average case cost than other occupational medical providers. Other advantages of
utilizing U.S. HealthWorks include:
a) Initial injury treatment and regulated drug testing services are available 24 hours a day,
7 days a week.
b) Provides cost effective appointments for pre - employment physicals, drug screens and
follow -up injury treatments.
c) Its location in El Segundo provides direct, easy access for our employees and its
numerous Southern California facilities allows additional treatment options for our
geographically dispersed employees.
d) The E1 Segundo facility has both an on -site multi - specialty department (including
orthopedics and neurology) and a Physical Therapy Department open Monday through
Friday, 8:00 a.m. — 5:00 p.m.
e) Parking is convenient, plentiful, and validated.
f) If needed, U.S. HealthWorks provides free door -to -door transportation for employee's
first injuries, at no charge.
This will be the City's third year with U.S. HealthWorks. In addition to successfully
implementing the City's new pre - employment drug testing and medical examination
protocols, U.S. HealthWorks has provided a variety of medical protocols and services for El
Segundo Police Department arrestees and coordinated the establishment of a Hepatitis A
and B Vaccination Program for our aquatics and wastewater staff.
The total cost for the year is not to exceed $45,000 ($15,000 for pre - employment medical
services and protocols for the El Segundo Police Department and $30,000 for occupational
injury and illness services.)
2. Westchester Medical Group/ Center for Heart and Health
The City has a longstanding relationship with Westchester Medical Group /Center for Heart
and Health to provide annual safety employees fitness for duty and executive physical
examinations. This long standing physical examination program continues to meet or
exceed staff's expectations. Westchester Medical Group /Center for Heart and Health is also
distinguished by their extensive involvement with public sector clients and its June 2006
relocation from Los Angeles to El Segundo (360 N. Sepulveda Blvd., Suite 3000), and
together with the significant expansion of it's medical facility, has increased its accessibility
and level of service to our employees. Westchester Medical Group /Center for Heart and
Health also expanded its services last year by incorporating a respirator certification
component to the Fitness for Duty Examinations.
The annual employee Fitness for Duty Examinations are not to exceed $60,000 and
Executive Physical Examinations are not to exceed $10,000, with a combined total not to
exceed $70,000.
Dr. Maureen Sassoon for providing Occupational and Environmental Health and Safety
Consulting Services.
The City has a longstanding relationship with Dr. Maureen Sassoon to provide a wide
variety of Occupational and Environmental Health and Safety Consulting services. Dr.
Sassoon 1) serves as the consultant to the City -wide Cal -OSHA mandated Safety
Committee; 2) provides a wide variety of customized and OSHA required training; 3)
coordinates the annual inspection of City -owned facilities; 4) conducts employee work
station and worksite ergonomic evaluations; 5) conducts investigations related to noise, air
quality, asbestos, mold, lead based paint and other environmental factors; and 6) represents
the City in any issues involving regulatory agencies such as Cal -OSHA.
The total cost of Occupational and Environmental Health and Safety professional services
for Fiscal Year 2008 -2009 will not exceed $25,000.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of two Resolutions providing for the
implementation of job classification and salary range changes in the Fiscal Year 2008 -2009
Operating Budget. (Fiscal Impact: $489,805)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution establishing Basic Monthly Salary Ranges for the job classifications of
Application Specialist, Assistant Fire Marshal, Deputy Fire Chief, Emergency Management
Coordinator, Fire Prevention Specialist, Human Resources Specialist, Principal Civil
Engineer, Principal Environmental Specialist, Project Specialist, Public Works Inspector,
Records Technician, Recreation Coordinator, and Wellness Coordinator;
2. Adopt the Resolution establishing new Hourly Pay Rates for the City's unrepresented, Part-
time, Temporary job classifications;
3. Approve the proposed Class Specifications for the job classifications of Application
Specialist, Assistant Fire Marshal, Battalion Chief, Deputy Fire Chief, Emergency
Management Coordinator, Fire Prevention Specialist, Principal Civil Engineer, Principal
Environmental Specialist, Project Specialist, Public Works Inspector, Records Technician,
Recreation Coordinator and Wellness Coordinator;
4. Approve the Examination Plans for Application Specialist, Assistant Fire Marshal, Deputy
Fire Chief, Principal Environmental Specialist, Project Specialist, Public Works Inspector
and Wellness Coordinator; and
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution establishing Basic Monthly Salary Ranges for Full -Time, Permanent status
job classifications;
2. Resolution establishing new Hourly Pay Rates for the City's unrepresented, Part-time,
Temporary job classifications; and
3. Proposed Class Specifications.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ N/A
Additional Appropriation: N/A
Account Number(s): Various
ORIGINATED BY: Bob Hyland, Director of Human Resources
REVIEWED BY:
APPROVED BY: Jack Wayt, City Manager
�> 13
BACKGROUND AND DISCUSSION:
On August 6, 2008, at the Strategic Planning Session, and on September 2, 2008, at the Fiscal
Year 2008 -2009 Budget Public Hearing, Council provided direction to staff to move forward with
the job classification, class specification and salary range changes referenced in this Agenda Item.
Adoption of the Resolution establishing Basic Monthly Salary Ranges and approval of the Class
Specifications is necessary in order to implement the approved organizational and administrative
changes.
Adoption of the Resolution establishing new Hourly Pay Rates for the City's unrepresented, Part -
time, Temporary Job Classifications will provide for a 4% increase in existing hourly pay rates,
and is intended to allow us to continue to attract and retain qualified Part-Time Employees.
1�
2
A. Job Classification and Salary Range Changes in the FY 2008 -2009
Operating Budget.
Application Specialist
The new Application Specialist position will manage all City software applications. The
incumbent will install and update applications, and will train users on their use.
This person will have advanced website design and SML /.NET coding capabilities. These skills
will allow better website integration with our applications and the public. This person will
provide day -to -day supervision of the Helpdesk staff.
This person will work closely with the Network Technician and will be a backup for Network
Technician functions, including telephone, network and server support.
Assistant Fire Marshal
Staff is proposing that the job classification of Principal Fire Prevention Specialist be re- titled to
Assistant Fire Marshal. The position reports to the Fire Department's job classification of Fire
Marshal and the title change 1) will more appropriately reflect the position's duties and
responsibilities; and 2) reflect industry standards and 3) serve to focus the recruitment process on
target candidates.
Battalion Chief
The position of Battalion Chief within the Fire Department has become increasingly difficult to
fill with internal candidates. One factor that deters our member's from promoting to Battalion
Chief is the possibility that they will be assigned to the position of Administrative Battalion Chief
on a 40 hour work week. The Fire Department proposes that the position of Administrative
Battalion Chief be eliminated, and the number of Battalion Chiefs reduced from the current
number of four to three.
The Fire Department proposes a new job classification of Deputy Fire Chief be created to replace
the special assignment of Administrative Battalion Chief. The job duties and responsibilities for
the Deputy Fire Chief would essentially remain the same as those currently performed by the
Administrative Battalion Chief. This change would help ensure that we have internal candidates
interested in promoting to the position of Battalion Chief in the future. The Deputy Fire Chief
position would provide a clear career step for succession to Fire Chief for those interested in and
possessing the potential for promoting to Fire Chief. It is hoped that this clear career path may be
attractive to internal candidates who may some day want to be Fire Chief. If the Fire Department
is unable to gain interest for the Deputy Fire Chief position internally, it would be an attractive
position to enable the recruitment of quality candidates from the outside. The Deputy Fire Chief
can be mentored and prepared by the Fire Chief to take over the organization upon the Fire
Chief's departure. This reorganization can be accomplished without a net fiscal impact to the
City. The Fire Department proposes that the additional fire percent incentive pay and the holiday
pay currently provided to the Administrative Battalion Chief be converted to the base pay of the
Deputy Fire Chief.
2-
Emergency Management Coordinator
Staff is recommending that the Fire Department's job classification of Emergency Services
Coordinator be re- titled to Emergency Management Coordinator. We believe that the title
Emergency Management Coordinator more appropriately reflects the position's duties and
responsibilities, is consistent with current industry standards, and will lead to less confusion on the
part of the public who typically interprets "Emergency Services" to mean emergency response,
such as fire suppression activities.
Fire Prevention Specialist
Staff is proposing revising the Fire Prevention Specialist class specification by indicating that the
employee is occasionally required to lift and /or carry up to 50 pounds, instead of regularly
required to lift and/or carry up to 100 pounds. The 100 pound requirement is extraordinary and
not something that we feel is practical to require. The requirement would eliminate most qualified
candidates and is not necessary to perform the job duties. This also brings the position in line
with the other civilian positions performing similar duties. Staff is also proposing changing the
name of the Fire and Building Codes in the class specification to "International" from "Uniform ",
due to a recent change in the codes we use.
Human Resources Specialist
Staff is proposing that the one position job classification of Human Resources Specialist receive a
salary range increase of approximately 10 %. This results in a salary range placement at the same
level as the related Management/Confidential job classification of Executive Assistant (City
Manager's Office, Police Department and Library), and more appropriately reflects the technical,
administrative, public contact and confidential nature of the duties and responsibilities assigned to
the position.
Principal Civil Engineer
The City of El Segundo has recently and will continue to implement high profile, complex
construction projects (e.g., Douglas Street Gap Closure, construction of a new Fire Station 2,
potential aquatics facility). These large projects require management by highly technical staff to
ensure successful completion of construction, contract management and fiscal oversight, such that
unforeseen events are minimized and projects are completed on time and within budget. Because
of the scale, timeline and number of large projects on the horizon, El Segundo must ensure that it
has adequate staff resources to oversee these projects, while ensuring that other capital
improvements continue to be implemented without interruption.
Currently, the Engineering Department has four engineering positions, which include an
Engineering Technician, a Civil Engineering Associate, a Senior Civil Engineering Associate, and
an Assistant City Engineer. However, given the projects mentioned above, the Engineering
Department will be more effectively served by upgrading the Senior Civil Engineering Associate
position to Principal Civil Engineer with greater responsibilities, as reflected in the department's
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workload. The upgrade will also promote retention of valuable employees within the department
and include training and succession of lower level engineering staff.
Principal Environmental Specialist
Staff is proposing that the class specification for the re- titled job classification of Assistant Fire
Marshal also be applied to a new job classification title of Principal Environmental Specialist.
The two job descriptions would be essentially identical, with the exception of the job title. This
will enable the Fire Department flexibility in having staff perform some duties in each of the two
divisions. The two job classifications will enable the Fire Department to fill future positions by
being able to target potential job candidates with the job expertise that we are pursuing at the time.
We have also changed the name of the Fire and Building Codes in both job descriptions to
International from Uniform due to a recent change in the codes we use. We have added language
regarding inspection of above - ground storage tanks, stormwater systems, and risk management
plans to reflect work to be required in each job description. Also, we have added language
requiring that employees working in the Environmental Safety Division are required to have
certification in the inspection of underground storage tanks.
Project Specialist
The new Project Specialist position will work on special projects for all departments. Most of the
need is currently in Public Safety. This person will help implement and maintain the many new
applications that are constantly being added for Police and Fire, including wireless and remote
video surveillance systems.
To allow full participation in Police projects, this person will need to undergo additional pre -hire
screening to meet DOJ requirements.
Public Works Inspector
Staff is proposing the establishment of the new job classification of Public Works Inspector. The
position's responsibilities will include the following:
1. Ensuring that Greenbook and the City's construction standards are met, and that the
correct materials are used for any work that occurs in the Public Right -of -Way ( "ROW "):
• The Gas Company (e.g., gas pressure upgrades that required pot - boiling);
• SCE (e.g., pole replacement)
• Commercial development impacts to the Public ROW (e.g., taps into
water /wastewater service, curb and gutter construction, sidewalk construction,
sloping and grading, coring, pavement/base restoration, concrete mix, rebar use,
etc.)
• Residential hookups (water, sewer services not connected to property, sidewalk
damage occurring); and
• Preliminary plan checking for Public ROW impacts, site visits prior to plan
approval.
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2. NPDES Compliance checking for development projects to make sure BMPS are met for
construction activities and that catch basins are adequately protected. Also to ensure that
projects don't permanently impact runoff and stormwater (i.e., car wash dishcharge).
3. Observer for catching non- permitted developments, including structures in the Public
ROW that are not allowed (e.g., fences, retaining walls).
4. Observer for non - permitted road closures and /or barricades for development projects;
verification that appropriate detours and roadblocks are used when permitted.
5. Field assistance with the City's own capital projects (field checking contractors work).
Records Technician (City Clerk)
The current job classification is an entry -level position. This position demands a high level of
technical ability and knowledge unique to the City Clerk's Office. It requires making decisions
and judgments independently from supervision and developing new procedures and improved
processes. Skills in analyzing and interpreting complex legal documents, insurance and contracts,
administrative procedures, regulations and law are also required.
Because the position must function in accordance with the Public Records Act, Brown Act, Fair
Political Practices Commission and the El Segundo Municipal Code, knowledge and ability to
interpret these laws and requirements is needed.
In addition, this position must have experience with state -of- the -art filing systems, document
indexing and archiving, records storage and retrieval, and document imaging and scanning
solutions.
Recreation Coordinator
In an effort to recruit a higher- caliber and qualified individual for the Recreation Coordinator
position, the minimum education and experience required, and that is commensurate to the
expectations for the position's performance, needs to be raised. Raising the education
requirement to a Bachelor's Degree, or equivalent education and experience, helps filter the
applicant pool to the persons who best meet the minimum requirements for a quality, entry - level,
full -time Recreation and Parks Department employee. Equally, in order to initially attract a
higher - caliber and qualified individual to the position, particularly given the expense associated
with living in the South Bay Region, the pay scales for the position need to be raised. Raising the
pay scales serves a dual purpose in that it also helps retain the employee once they are hired, and
have a year or more of experience with the City. Staff is proposing a 5% increase in the salary
range.
Wellness Coordinator
The Police Department currently has a Professional Services Agreement (PSA) with Wellness
Solutions to provide an Employee Wellness Program for all Police Department personnel. The
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JL J
Program addresses physical fitness, nutrition, healthy lifestyle changes, and strength and muscular
endurance. Strategic initiatives include a reduction in injuries and illness, reduction in the risk of
chronic disease (e.g. cardiovascular, stroke, and diabetes), and improving job performance.
Since the inception of the Wellness Program, there has been a reduction in Sick Time usage and
IOD hours. During 2007, the Wellness Program sponsored a department -wide Body Fat Loss
Challenge. Forty -five percent (45 %) of department personnel participated in the Program, with an
average loss of 4.4% body fat.
Research by Duke University found there is a clear linear relationship between body mass index
(BMI) and the number and types of workers' compensation claims, associated costs, and lost
workdays. The research found workers with the highest BMI had 13 times more lost workdays
due to work - related injuries, and their medical claims for those injuries were seven times higher
than their fit co- workers.
The Police Department believes the Program has been an asset to the overall health of a majority
of department personnel. The Duke University study lends support to the notion that wellness
programs not only improve the health of employees, but are also financially beneficial to
employers.
During FY 2007/2008, the Wellness Program was expanded to include Fire Department
personnel; with the cost of the Program shared equally between the Police and Fire Departments.
Funding for the Fire Department's annual appropriation was paid through the City's General
Fund. Previous to FY 2007/2008, one - hundred percent (100 %) of the Program was funded
through the Community Oriented Policing Services (COPS) Grant Program. COPS grants are not
a guaranteed funding source; and, on May 8, 2008, the California Senate Budget and Fiscal
Review Subcommittee eliminated COPS funding from the State's proposed 2008 /2009 budget.
Therefore, the Department is recommending future funding for the Wellness Program come from
the City's General Fund. The Wellness Program will also begin to include City -wide employees in
FY 2008 -2009.
A. J J
rem
B. Examinations Plans
Application Specialist Open- Competitive
- Written Examination Pass /Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
2. Assistant Fire Marshal Open- Competitive
- Written Examination Pass /Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
3. Deputy Fire Chief Closed - Promotional
- Written Examination Pass /Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
4. Principal Environmental Specialist Open- Competitive
- Written Examination Pass /Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
5. Project Specialist Open- Competitive
- Written Examination Pass/Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
6. Public Works Inspector Open- Competitive
- Structured Technical
and Career Preparation Interview Weighted 100%
7. Wellness Coordinator Open- Competitive
- Written Examination Pass /Fail
- Structured Technical
and Career Preparation Interview Weighted 100%
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of Initiative Ordinance No. 586 in April 1962.
For departments other than Police and Fire, the plan may consist of any one or combination of the
following techniques:
1. Written;
2. Oral;
3. Demonstration; and
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1J4
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluated the relative capacities of the applicants.
Police and Fire Departments:
The examination plan, for entrance or promotional, for the Police and Fire Departments, shall
consist of a written examination and one or more of the following:
1. Oral;
2. Demonstration; and
3. Any evaluation of education certification, experience, or skills or any test of manual
skills or physical fitness, which fairly evaluates the relative capacities of the applicant.
-8-
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGES FOR THE JOB
CLASSIFICATIONS OF APPLICATION SPECIALIST, ASSISTANT FIRE MARSHAL,
DEPUTY FIRE CHIEF, EMERGENCY MANAGEMENT COORDINATOR, HUMAN
RESOURCES SPECIALIST, PRINCIPAL CIVIL ENGINEER, PRINCIPAL
ENVIRONMENTAL SPECIALIST, PROJECT SPECIALIST, PUBLIC WORKS
INSPECTOR, RECORDS TECHNICIAN, RECREATION COORDINATOR, AND
WELLNESS COORDINATOR.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
Section 1: The City Council approves the following basic monthly salary ranges:
Step A Step B Step C Step D Step E
Application Specialist 5,762.51 6,054.24 6,360.73 6,682.75 7,021.06
Range 43s
Assistant Fire Marshal
6,054.24
6,360.73
6,682.75
7,021.06
7,376.50
Range 45s
Deputy Fire Chief
10,830.91
11,379.22
11,955.30
12,560.54
13,196.41
Range 69f
Emergency Management Coordinator
6,054.24
6,360.73
6.682.75
7,021.06
7.376.50
Range 45s
fluman Resources Specialist
4,563.82
4,794.87
5,037.61
5,292.64
5,560.58
Range 34m
Principal Civil Engineer
6,682.75
7,021.06
7,376.50
7,749.94
8,142.28
Range 49s
Principal Environmental Specialist
6,054.24
6,360.73
6,682.75
7,021.06
7,376.50
Range 45s
Project Specialist
4,969.00
5,220.55
5,484.84
5,762.51
6,054.54
Range 37s
Public Works Inspector
3,625.92
3,809.48
4,002.33
4,204.33
4,417.83
Range 22
Records Technician
3,716.56
3,904.72
4,102.39
4,310.08
4,528.27
Range 23
Recreation Coordinator
3,904.72
4,1 02.39
4310.08
4,528.27
4,757.52
Range 25
Wellness Coordinator
4,501.66
4,729.56
4,969.00
5,220.55
5,484.84
Range 33s
,
1%JU
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the
book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City
Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption and will remain effective
unless repealed or superseded.
PASSED AND ADOPTED this 16`' day of September , 2008.
Kelly McDowell,
Mayor
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1J
ATTEST:
STATE, OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. — was duly passed
and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 16th day of September, 2008, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED Aig T9f FORM:
Mark D. He ey,�ey
By:
Y �
Karl H. er2er
- 3 -
City Attorney
t�Jp
RESOLUTION NO.
A RESOLUTION ESTABLISHING NEW HOURLY PAY RATES FOR THE CITY'S
UNREPRESENTED PART -TIME TEMPORARY JOB CLASSIFICATIONS.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
Section 1: The City Council approves the following hourly pay rates:
Step A Step B Step C Step D
Step E
Recreation Leader I 8.00 8.40 8.82 9.26
9.72
Video Technician I
Library Page
Occ. Code — 2pt
Recreation Leader II 9.80 10.30 10.82 11.37
11.94
Video Technician II
Occ. Code — 11 pt
Recreation Leader III 12.18 12.79 13.44 14.12
14.84
(Lifeguard, Step A.
Swim Instructor, Step C)
Video Technician III
Occ. Code — 21 pt
Administrative 14.48 15.20 15.97 16.79
17.64
Intern
Occ. Code — 28pt
Recreation Leader IV 15.59 16.38 17.20 18.08
18.98
(Driver and Senior
Lifeguard)
Occ. Code — 31 pt
Section 2: The City Clerk is directed to certify the adoption of this Resolution;
record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of the
Resolution in the City Council's records and the minutes of this meeting.
Section 3: This Resolution will become effective immediately upon adoption and
will remain
effective unless repealed or superseded.
PASSED AND ADOPTED this 16`h day of September , 2008.
Kelly McDowell,
Mayor J ��
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor, and
attested to by the City Clerk, all at a regular meeting of said Council held on the 16`h day of
September, 2008, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROV
Mark D.A
By. 141jef r .
arl . Berger
Assistant City /.
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1 '1 U
City of E1 Segundo, CA Job Description
Job Code:
Application Specialist
Definition: Under general supervision, provide day -to -day operational and technical support
for all City computer applications and video systems. Provide backup support for all computers,
telephone systems, routers and hubs within the facility. Supervise Help Desk personnel for day -
to -day issues.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Plan for and install new applications, audio, video and telephone systems; install fixes and new
releases of application software on all systems; conduct periodic preventive maintenance and
diagnostic testing on all software and hardware systems. Perform initial setup and configuration
changes on Internet /Intranet servers; write front -end code to integrate applications; log and track
reported problems through resolution.
Assist with installation and maintenance of file servers, telephone PBX or routers; perform
regular backup functions for all servers and workstations at the facility; communicate with site
staff on all changes and updates. Use standard project management methods to ensure projects
are completed on time.
Coordinate staff training and re- training on City application and communications systems;
maintain application security; manage password assignments within City guidelines; work with
network personnel to ensure system wide security; coordinate access and use of audio /video
systems and Internet streaming.
Supervise Help Desk staff, ensuring that they provide adequate support to end users for all
applications. Provide emergency support for system outages or City disasters at any time as
required.
KnowledEe, Skills and Other Characteristics:
Knowledge of technical support requirements for microcomputer workstations, file servers,
routers, telephone systems, video systems and related networks.
09/2008
A. I2 I
Application Specialist
Knowledge of computer programs and applications used in a municipal environment.
Skill providing operational and technical support for microcomputer workstations, file servers,
routers, telephone systems, video systems and related networks.
Skill coordinating repair and technical support with appropriate internal and external resources.
Skill providing formal and informal training and support to system users.
Skill in XML and .NET programming.
Skill establishing plans and priorities for automation services.
Skill using Project Management Institute methods to manage complex projects.
Skill finding, interpreting and applying complex manuals and online documentation.
Skill establishing and maintaining effective working relationships with other department staff,
other City employees and the public.
Working Conditions:
Regularly required to lift 40 pounds and carry 25 pounds.
Occasionally required to work in confined spaces.
Licensing /Certification Requirements:
MCSE or equivalent work experience.
A valid California Drivers License.
Minimum Oualifications:
An Associate's Degree in Information Systems, Computer Science, Data Processing or a closely
related field, and certification in one or more technical support areas, and five (5) years
increasingly responsible microcomputer and network experience, or an equivalent combination
of education and experience.
2 09/2008
14 ti
City of El Segundo, CA Job Description
Job Code: 410
ASSISTANT FIRE MARSHAL
Definition: Under general supervision, oversees fire prevention or environmental activities and
reviews proposed construction/equipment projects for compliance with fire code and
environmental statutes and regulations, investigates fires and hazardous materials incidents for
origin and cause determinations, and refers criminal activities for legal action.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Oversees and performs new construction /equipment plan reviews and indicates necessary
corrections for evaluating fire protection/life safety systems, above ground storage tanks,
stormwater systems, hazardous materials risk management programs, and hazardous materials
facilities; coordinates plan check activities with City functions and outside agencies; attends
meetings and performs liaison role for fire /life safety, water supply issues, and environmental
issues; ensures plans meet the requirements of related federal, state, and local fire protection, life
safety and environmental codes, regulations and restrictions.
Reviews proposed projects with and provides technical assistance to developers, consultants,
engineers, architects, contractors, City personnel and the public; interprets and explains
requirements and restrictions relative to fire /life safety and environmental codes, ordinances,
regulations, statutes, policies and procedures; develops alternative methods to comply with
requirements and restrictions.
Oversees inspection program and inspects businesses for fire hazards, proper operation of
suppression devices, adequacy of fire escapes and exits, and general compliance with fire codes,
above ground storage tank provisions, industrial waste provisions, stormwater regulations, and
general compliance with environmental regulations and statutes; coordinates and schedules
training drills between local facilities and the Fire Department.
Responds to fires and hazardous materials incidents to conduct cause and origin investigations
and arson investigations; reports possible criminal activity to District Attorney and assists in
prosecutions.
Conducts research and writes comprehensive technical reports.
PSPC
10/08
Assistant Fire Marshal
Knowled e, Skills and Other Characteristics:
Knowledge of related national, state and local laws, standards, ordinances, rules, regulations,
policies and procedures.
Knowledge of International Fire and Building Codes, and National and State Fire Codes.
Knowledge of state environmental laws and regulations, local ordinances and standards.
Knowledge of fire engineering principles, and the systems and equipment used in fire
detection/suppression.
Knowledge of fire prevention and inspection methods.
Knowledge of environmental inspection methods.
Knowledge of fire and life safety systems.
Knowledge of general building, electrical, plumbing and construction methods and materials.
Knowledge of investigative methods and practices.
Skill reading and interpreting plans, blueprints and specifications.
Skill interpreting and applying related laws, ordinances, rules, regulations, policies and
procedures.
Skill conducting field investigations.
Skill communicating orally and in writing.
Skill conducting research and writing comprehensive technical reports.
Skill in establishing and maintaining effective working relationships with other Fire Department
staff, other City employees and the public.
Working Conditions:
May require use of respirator during an emergency response, may come in contact with
hazardous substances including smoke and toxic gases.
May be required to climb ladders.
May be required to perform off hours inspections and plan checks.
Occasionally required to lift and/or carry up to 50 pounds.
Licensing /Certification Requirements:
A valid California driver's license at a level appropriate to the vehicles operated.
Minimum Qualifications:
Bachelor's degree in fire protection engineering, environmental science, architecture, or a related
field and three (3) years increasingly responsible experience in fire code, environmental
compliance and fire prevention /inspection; or an equivalent combination of education and
experience.
PSPC 2 10/08
City of El Segundo, CA Job Description
Job Code: 403
BATTALION CHIEF
Definition: Under general direction, plans and manages designated operations of the City's Fire
Department in providing fire suppression, prevention, inspection, emergency medical services,
and/or, programs.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may
include the following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions
and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Reviews and develops policy and procedures related to assigned function(s); assists the Chief in the
efficient operation of the Department overall.
Responds to and establishes the incident for a full range of emergency situations
including fires, hazardous materials incidents, mass casualties, explosions, radioactive materials,
entrapments, vehicle accidents, bomb threats, acts of civil disobedience and violence; responds to
mutual /automatic aid to assist other jurisdictions; conducts field inspections of fire, hazardous materials
and emergency management operations; directs the preparation of activity reports, special reports and
other communication.
Develops comprehensive plans to meet the City's future needs for fire
and, services; manages and coordinates activities with those of other
agencies; monitors and maintains appropriate City involvement in multi - jurisdictional matters.
Provides leadership, program development, administration and coordination of designated Department
operations, special projects and services; monitors for compliance with City and Department policy and
procedures and Federal, State and local codes and regulations; serves as liaison with the community,
professional groups and other external contacts and resources for the City.
Identifies training needs; develops goals and objectives for Department and individual training activities;
develops and delivers specific training programs applicable to all aspects of fire and Department related
services; identifies external resources for providing training; maintains records and prepares reports;
develop and monitor individual career development plans.
Coordinates designated Fire Department operations with activities of other programs, departments or
staff to ensure program delivery according to appropriate policies, procedures and specifications; confers
with and advises staff and the public in providing advice, problem solving assistance, answers to
questions and interpretation of Department procedures, goals and policy.
Participates in the development of the annual budget including personnel, training, equipment, materials
requirements and capital improvements; makes revenue and expenditure projections, develops program
budgets, monitors budget expenditures and authorizes purchasing; monitors and evaluates program
costs.
Resolves discrepancies or procedural problems and responds to program administration and /or delivery
questions ensuring necessary follow -up occurs: assists with, provides input and monitors Department
records for operational and budget development and accountability; maintains records, conducts research
:nd writes comprehensive reports; prepares and presents written and oral reports to other City
departments, City Council, commissions, task forces, agencies and other groups.
Revised 2/2007
Deleted: disaster preparedness
Deleted: hazardous materials
Deleted: Positions in this
classification typically perform a full
range of duties at a level of
complexity represented by the
following types of responsibilities:¶
I
Deleted: Command
Deleted: Post
Deleted: hazardous materials
Deleted,./or
Deleted: emergency management
Deleted: I
Deleted: A
Deleted:
Deleted: ¶
Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff; provides for
Deleted: I
and /or conducts staff development; establishes work methods and standards; initiates corrective and /or
disciplinary action and responds to grievances and complaints according to established personnel
policies and procedures and in consultation with the Chief and Human Resources.
erve as Acting Fire Chief as assigned.
Deleted: As a Battalion Chief on
special assignment in Department
Knowledge, Skills and Other Characteristics:
Administration, additional duties may
include but are not limited to the
Knowledge of principles, practices and techniques of fire prevention, suppression, inspection, hazardous
following:$
4
materials and emergency management.
Assists the Fire Chief in Department
Knowledge of fire department organization and management.
Administration, assists the Chief in
Knowledge of techniques and equipment used in firefighting.
developing the Department budget
Knowledge of labor relations, negotiations and labor law.
and monitors the budget.¶
Knowledge of adult learning principles.
Manages day - today operations and
Knowledge of automated business computing systems.
administration of designated
Knowledge of the principles and practices of effective management and supervision.
programs in the Department; enforces
Knowledge of project management principles and practices.
Federal, state, focal, and City
regulations, policies and procedures,
Skill in the conduct of all facets of fire management and fieldwork.
participates in developing and
monitoring program budgets.¶
Skill in program development, implementation and evaluation.
9
Skill developing and delivering professional and technical training.
S
Skill in conducting complex procedural and statistical analyses.
Deleted: s
Skill in assessing objectives and operational requirements to develop and implement appropriate policies
Deleted: At the discretion of the Fire
and procedures for the City and the Department.
Chief, Battalion Chiefs will be rotated
Skill in managing, developing, motivating and evaluating professional and support staff.
in and out of the special assignment
Skill in managing special projects, activities and programs.
position in Department administration
Skill in conducting research and preparing clear, concise and comprehensive reports.
as department needs dictate.¶
Skill in understanding and applying complex regulations, procedures and guidelines.
$
Skill in communicating effectively orally and in writing.
Deleted:
Skill in the use of personal computers and office /financial related software in a Windows -based operating
environment.
Skill working under pressure, handling significant problems and tasks that arise simultaneously and /or
unexpectedly.
Skill establishing and maintaining effective working relationships with staff, other City employees, and the
public.
Licensing /Certification Regulrements:
Deleted: q
Possession of current EMT and CPR certifications.
T
$
Possession of a valid Class C California driver's license and a satisfactory driving record.
Possession of State Chief Officer Certification is desirable.
Qualifications:
Candidates for in -house Battalion Chief promotional examinations shall be required to have eight (B)
years experience in the fire service including 4 years as a Fire Captain and possess a Bachelor's degree
or 10 years of service as a Fire Captain with the El Segundo Fire Department. If the promotional testing
is declared to be open- competitive, the requirements for outside candidates shall be equivalent to the
educational requirements and /or equivalent to the time in rank in a full -time professional fire department..
Deleted: (Bachelors degree or
equivalent is required effective July 1,
2006).
n
�4b
City of El Segundo, CA Job Description
Job Code: 402
DEPUTY FIRE CHIEF
Definition: Under general direction, assists the Fire Chief in managing the Department and plans and
manages the day -to -day administrative operations of the City's Fire Department providing administrative
support to the Department, fire suppression, fire prevention, inspection, emergency medical services,
emergency management and environmental safety programs.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may
include the following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions
and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Assists the Fire Chief in Department administration; reviews and develops Department policy and
procedures; assists the Chief in developing the Department budget and monitors the budget; assists the
Chief in day -to -day operations of the Department.
Manages day -to -day operations and administration of designated programs in the Department including
fire prevention, emergency management, and environmental safety services; enforces Federal, State,
local and City regulations, policies and procedures.
Responds to and establishes the incident command post for a full range of emergency situations
including fires, hazardous materials incidents, mass casualties, explosions, radioactive materials,
entrapments, vehicle accidents, bomb threats, acts of civil disobedience and violence; responds to
mutual /automatic aid to assist other jurisdictions; conducts field inspections of fire, hazardous materials
and emergency management operations; directs the preparation of activity reports, special reports and
other communication.
Participates in developing comprehensive plans to meet the City's future needs for fire prevention,
emergency management, and environmental safety services; manages and coordinates activities with
those of other agencies; monitors and maintains appropriate City involvement in multi - jurisdictional
matters.
Provides leadership, program development, administration and coordination of designated Department
operations, special projects and services; monitors for compliance with City and Department policy and
procedures and Federal, State and local codes and regulations; serves as liaison with the community,
professional groups and other external contacts and resources for the City.
Develops goals and objectives for Department and individual training activities; identifies internal and
external resources for providing training; maintains records and prepares reports; monitors individual
career development plans.
Coordinates Department operations with activities of other programs, departments or staff to ensure
program delivery according to appropriate policies, procedures and specifications; confers with and
advises staff and the public in providing advice, problem solving assistance, answers to questions and
interpretation of Fire Department procedures, goals and policy.
Participates in the development of the annual budget including personnel, training, equipment, materials
requirements and capital improvements; makes revenue and expenditure projections, develops program
budgets, monitors budget expenditures and authorizes purchasing; evaluates program costs.
�. 4 i
Resolves discrepancies or procedural problems and responds to administration and /or delivery questions
ensuring necessary follow -up occurs; assists with, provides input and monitors Department records for
operational and budget development and accountability; maintains records, conducts research and writes
comprehensive reports; prepares and presents written and oral reports to other City departments, City
Council, commissions, task forces, agencies and other groups.
Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff; provides for
and /or conducts staff development; establishes work methods and standards; initiates corrective and /or
disciplinary action and responds to grievances and complaints according to established personnel
policies and procedures and in consultation with the Chief and Human Resources.
May serve as Acting Fire Chief as assigned
Knowledge. Skills and Other Characteristics:
Knowledge of principles, practices and techniques of fire prevention, suppression, inspection, hazardous
materials and emergency management.
Knowledge of fire department administration and organization.
Knowledge of municipal organization and administration.
Knowledge of techniques and equipment used in firefighting.
Knowledge of labor relations, negotiations and labor law.
Knowledge of adult learning principles.
Knowledge of automated business computing systems.
Knowledge of the principles and practices of effective leadership, management and supervision.
Knowledge of project management principles and practices.
Skill in the conduct of all facets of fire management and fieldwork.
Skill in program development, implementation and evaluation.
Skill in developing and delivering professional and technical training.
Skill in conducting complex procedural and statistical analyses.
Skill in assessing objectives and operational requirements to develop and implement appropriate policies
and procedures for the City and the Department.
Skill in managing, developing, motivating and evaluating professional and support staff.
Skill in managing special projects, activities and programs.
Skill in conducting research and preparing clear, concise and comprehensive reports.
Skill in understanding and applying complex regulations, procedures and guidelines.
Skill in communicating effectively orally and in writing.
Skill in the use of personal computers and office /financial related software in a Windows -based operating
environment.
Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or
unexpectedly.
Skill in establishing and maintaining effective working relationships with staff, other City employees, and
the public.
Licensing /Certification Requirements:
Possession of EMT and CPR certifications.
Possession of a valid Class C California driver's license and a satisfactory driving record.
Possession of a State Chief Officer Certification or equivalent is desirable.
Qualifications:
Candidates for in -house Deputy Chief closed promotional or open- competitive examinations shall be
required to have ten (10) years experience in the fire service including five (5) years as a Captain and /or
Chief Officer in a full -time professional fire department and possess a Bachelor's degree. Experience as
a Chief Officer and possession of a Master's degree are desirable.
City of El Segundo, CA
Job Description
Job Code: 420
EMERGENCY MANAGEMENT COORDINATOR
Definition: Under general supervision, coordinates, provides guidance and recommendations,
and serves as the City's technical advisor for emergency preparedness plans, functions and
initiatives.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Prepares and maintains the City's emergency readiness /preparedness plan in compliance with
various local, state and federal requirements; reviews and approves City departments'
contingency plans; coordinates emergency response plans with neighboring cities, local agencies
and businesses; serves as the City's point of contact with external officials on emergency
preparedness; maintains the City's emergency operations center and emergency supplies in a
state of readiness; maintains and tests area communications systems for readiness effectiveness
and efficiency.
Develops and conducts ongoing updated emergency preparedness response and recovery training
for all City employees; chairs emergency preparedness planning meetings and committees as
assigned; makes presentations to City Council, committees, the community and business groups;
prepares and communicates evacuation and related emergency management plans for tenants of
medium- and high -rise buildings within the City; conducts in -home resident meetings; functions
as City liaison with media, amateur radio operators and school districts.
Maintains and updates electronic, visual and written materials in emergency resource library and
area mapping collection for use by suppression, prevention, and inspection personnel; develops
and promotes public emergency preparedness awareness materials including brochures, flyers,
press releases and promotional materials; distributes information on emergency preparedness
training, administration and response to City staff, residents, businesses and other organizations
as requested.
Researches new emergency response and recovery legislation; reviews emergency plan against
City Resolutions and Ordinances for accuracy and compliance with current legislation, codes,
regulations and ordinances; receives applications for disaster assistance for the State or Federal
governments; completes, submits and tracks claims to Federal Emergency Management Agency
(FEMA) and prepares other written and/or verbal reports, logs and statistics; researches and
prepares grant applications for services, equipment, supplies and programs related to emergency
preparedness; administers grants and maintains financial and related records.
10/99
Revised 09/08
i�lJ
Emergency Management Coordinator
Knowledge, Skills and Other Characteristics:
Knowledge of objectives, policies, legislation and regulations governing emergency
preparedness management programs and systems.
Knowledge of principles and practices of organizational management, training and supervision.
Knowledge of incident command strategy.
Knowledge of emergency management systems.
Knowledge of modern office and records management methodology and technology.
Knowledge of local geography /cartography.
Knowledge of grant writing and administration methods.
Skill in various research methods and resource materials collection.
Skill making quick, reasonable and effective decisions.
Skill in incident command strategy.
Skill using various disaster preparedness equipment, supplies and materials.
Skill operating a personal computer and appropriate software
Skill working with complex statistics, legislation, codes and regulations.
Skill analyzing disaster preparedness programs and training needs.
Skill preparing clear, concise and complex reports.
Skill presenting ideas and concepts orally and in writing.
Skill in establishing and maintaining effective working relationships with other department staff,
other City employees, other government jurisdictions and the public.
Working Conditions:
Typical office environment.
Work may be performed in a field setting under a full range of environmental conditions.
Occasionally may work in confined spaces, in close proximity to structural, environmental,
electrical, noise and mechanical hazards including bio- hazardous materials.
Licensing /Certification Requirements:
A valid California Driver's License.
Emergency Management Certification.
Minimum Oualifications:
A Bachelor's Degree including coursework providing knowledge of public /government
structures, policy and administration; and three (3) years progressively responsible experience
administering and/or coordinating a disaster preparedness or emergency services program for a
multi - faceted governmental agency or private emergency management system, or an equivalent
combination of education and experience.
FLSA Designation: Non - exempt.
2 10/99
Revised 09/08
�vl�
City of El Segundo, CA Job Description
Job Code: 412
FIRE PREVENTION SPECIALIST
Definition: Under limited supervision, participates in a variety of fire prevention and
environmental code enforcement programs for new and existing construction/equipment projects
and inspects small to medium -scale and/or routine projects for compliance with fire code and
environmental regulations.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Performs basic new construction/equipment plan reviews and indicates necessary corrections for
fire protection/life safety systems; ensures plans meet the requirements of related federal, state,
and local fire protection, life safety and environmental codes, regulations and restrictions.
Interprets and explains requirements and restrictions relative to environmental and fire /life safety
codes, ordinances, regulations, policies and procedures; develops alternative methods to comply
with requirements and restrictions.
Inspects routine new construction and existing businesses for fire hazards, proper operation of
suppression devices, adequacy of fire escapes and exits, hazardous materials and general
compliance with fire codes.
Tests and inspects installed fire protection systems, fire alarm systems and automatic fire
suppression systems; conducts fire flows; coordinates work with other local agencies.
Prepares notices for code violations; conducts follow -up inspections to insure corrections have
been made and issues permits; issues citations when necessary and closes structures which are
declared a fire hazard.
Responds to fires and hazardous materials incidents to determine origin and cause; reports
possible criminal activity to District Attorney.
Participates in providing Fire Prevention training to Fire Department personnel and the
community at large.
Conducts research, analyzes data, compiles information and writes comprehensive technical
reports on inspections and actions taken with respect to fire prevention and environmental safety. Deleted: rsrc
Deleted: 1 0.'99
1 J
Fire Prevention Specialist
Knowledge SkiUs and Other Characteristics:
Knowledge of Uniform Fire and Building Codes, and state and national fire codes.
Knowledge of state environmental laws and regulations, local ordinances and standards.
Knowledge of fire engineering principles, and the systems and equipment used in fire
detection /suppression.
Knowledge of basic fire prevention and inspection methods.
Knowledge of basic environmental inspection methods.
Knowledge of fire and life safety systems.
Knowledge of general building, electrical, plumbing and construction methods and materials.
Skill reading and interpreting plans, blueprints and specifications.
Skill interpreting /applying related laws, ordinances, rules, regulations, policies and procedures.
Skill conducting field inspections and investigations.
Skill communicating orally and in writing.
Skill conducting research and writing technical reports.
Skill establishing and maintaining effective working relationships with other department staff,
other City employees and the public.
Workine Conditions:
Regularly required to climb ladders and turn valves.
Regularly required to lift and/or carry up to�O pounds.
May be required to use a respirator during an emergency response; may come in contact with
hazardous substances including smoke and toxic gases.
Licensine/Certification Requirements:
A valid California 1),river's License at a level appropriate to the vehicles operated.
State Fire Prevention classes 1 A and 1 B.
Minimum Oualifications:
An Associate's Degree in I jre Science or a related field and one (1) year experience in fire
prevention/inspection and environmental compliance, or an equivalent combination of education
and experience.
Deleted: 100
Formatted: Highlight
Deleted: d
Deleted: I
Deleted: d
Deleted: f
Deleted: s
Deleted: PSPc
Deleted: 10/99
.L :.
City of El Segundo, CA
Principal Civil Engineer
Job Description
Job Code:
Definition: Under general direction, supervise and direct major functions of the Engineering
Division of the Public Works Department. Plans, develops, coordinates and directs a number of
large and complex Public Works' projects or programs, and /or reviews, coordinates, and directs
the work of Engineering staff. Supervises, assigns, reviews, and evaluates the work of a
professional and paraprofessional staff.
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics. This list of
duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all
functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Plans, organizes and supervises the work activities of professional, paraprofessional and technical
staff members engaged in the performance of a variety of public works engineering projects and
programs. Motivates and provides leadership to staff.
Confers with the City Engineer regarding project management, financial concerns of the division,
and various policies and procedures. Coordinates infrastructure and facility projects with other
City departments; prepares, reviews and approves preliminary budget estimates for Capital
Improvement Projects, reviews and prepares designs for Capital Improvement Projects; reviews
and prepares bid documents, evaluates proposals and makes recommendations on the award(s) of
City contracts; plans and establishes phases for current and future construction.
Oversees the placement of utility company facilities within the public right -of -way; inspects
construction sites to monitor progress and ensure conformance to plans, specifications, and
construction safety standards, provides direction to staff regarding construction contract
administration; prepares and presents reports to the City Council, private and public
organizations, boards and commissions, outside agencies, and the City's management staff,
provides technical expertise and advice to other City departments, task forces, commissions, and
the public. Meets and confers with representatives from other government agencies, private
agencies, and other engineering associations.
Acts on behalf of the City Engineer in his/her absence; and performs other related duties as
assigned. May be required to work shifts, weekends, and /or holidays.
09/2008 i :j J
r Principal Civil Engineer
Knowledge. Skills and Other Characteristics:
Knowledge of principles, practices and methods of civil engineering relating to public works
design and construction; including, buildings, streets, water distribution and drainage systems,
sewers and parks.
Knowledge of field engineering, including surveying, inspection, and construction practices.
Knowledge of construction methods, materials, and equipment.
Knowledge of mathematics and physics applicable to civil engineering.
Knowledge of applicable laws, regulations and ordinances.
Knowledge of public contract codes.
Knowledge of planning and project impact analysis methods.
Knowledge of budget development and project management.
Knowledge of management and supervisory principles and practices.
Skill in computer -aided design drafting, databases, spreadsheets, and related technical software.
Skill in the ability to plan, manage, supervise and coordinate activities of staff.
Skill in analyzing complex engineering projects.
Skill in interpreting and apply policies, laws, and regulations.
Skill in preparing and presenting clear and concise oral and written reports and recommendations.
Skill in communicating effectively both orally and in writing.
Skill in making presentations to City Council and other entities.
Skill in establishing and maintaining effective and cooperative working relationships with others
including residents, City officials, contractors, developers, staff and members of the public.
Skill in using desktop computer and applicable software; and drafting tools and related
engineering equipment.
Must possess strong organizational skills.
Licensina/Certification Requirements:
A valid California Class C Driver's License.
Minimum Oualifications: Requires a Bachelor's Degree from an accredited college or
university in Civil Engineering or related field, and five (5) years of progressive project
management and supervisory responsibilities in Engineering.
J �{
i
2 09/2008
City of E1 Segundo, CA Job Description
Job Code:
PRINCIPAL ENVIRONMENTAL SPECIALIST
Definition: Under general supervision, oversees environmental or fire prevention activities and
reviews proposed construction/equipment projects for compliance with environmental statutes
and regulations and fire codes, investigates hazardous materials incidents and fires for origin and
cause determinations, and refers criminal activities for legal action.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Oversees and performs new construction /equipment plan reviews and indicates necessary
corrections for above ground storage tanks, underground storage tanks, stormwater systems,
hazardous materials risk management programs, and hazardous materials facilities; evaluating
fire protection/life safety systems, coordinates plan check activities with City functions and
outside agencies; attends meetings and performs liaison role for fire /life safety, water supply
issues and environmental issues; ensures plans meet the requirements of related federal, state,
and local fire protection, life safety and environmental codes, regulations and restrictions.
Reviews proposed projects with and provides technical assistance to developers, consultants,
engineers, architects, contractors, City personnel and the public; interprets and explains
requirements and restrictions relative to environmental and fire /life safety codes, ordinances,
regulations, statutes, policies and procedures; develops alternative methods to comply with
requirements and restrictions.
Oversees inspection program and inspects businesses for above ground storage tank provisions,
underground storage tank provisions, industrial waste provisions, stormwater regulations, and
general compliance with environmental regulations and statutes, fire hazards, proper operation of
suppression devices, adequacy of fire escapes and exits, and general compliance with fire codes;
coordinates and schedules training drills between local facilities and the Fire Department.
Responds to hazardous materials incidents and fires to conduct cause and origin investigations
and arson investigations; reports possible criminal activity to District Attorney and assists in
prosecutions.
Conducts research and writes comprehensive technical reports.
PES
10/08
Z % V
Principal Environmental Specialist
Knowled e, Skills and Other Characteristics:
Knowledge of related national, state and local laws, standards, ordinances, rules, regulations,
policies and procedures.
Knowledge of International Fire and Building Codes, and National and State Fire Codes.
Knowledge of state environmental laws and regulations, local ordinances and standards.
Knowledge of fire engineering principles, and the systems and equipment used in fire
detection/suppression.
Knowledge of fire prevention and inspection methods.
Knowledge of environmental inspection methods.
Knowledge of fire and life safety systems.
Knowledge of general building, electrical, plumbing and construction methods and materials.
Knowledge of investigative methods and practices.
Skill reading and interpreting plans, blueprints and specifications.
Skill interpreting and applying related laws, ordinances, rules, regulations, policies and
procedures.
Skill conducting field investigations.
Skill communicating orally and in writing.
Skill conducting research and writing comprehensive technical reports.
Skill in establishing and maintaining effective working relationships with other Fire Department
staff, other City employees and the public.
Working Conditions:
May require use of respirator during an emergency response, may come in contact with
hazardous substances including smoke and toxic gases.
May be required to climb ladders.
May be required to perform off hours inspections and plan checks.
Occasionally required to lift and/or carry up to 50 pounds.
Licensing /Certification Requirements:
A valid California driver's license at a level appropriate to the vehicles operated.
Must obtain International Code Council "California UST Inspector" certification within six (6)
months of the date of hire.
Minimum Qualifications:
Bachelor's degree in environmental science, fire protection engineering, architecture, or a related
field and three (3) years increasingly responsible experience in fire code, environmental
compliance and fire prevention /inspection; or an equivalent combination of education and
experience.
PES 2 10/99
tJ6
City of El Segundo, CA Job Description
Job Code:
Project Specialist
Definition: Under general supervision, provide day -to -day operational and technical support
for all computer workstations, application servers, file servers, routers, wireless systems,
telephone systems, audio /video systems and related cables, routers and hubs within the facility.
Provide backup support for application and network systems.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Install fixes and new releases of system software on all systems; run diagnostic tests on
equipment with reported problems and facilitate equipment repair or replacement; conduct
periodic preventive maintenance and diagnostic testing on all hardware and cabling systems; log
and track reported problems through resolution.
Make configuration changes on file servers, telephone PABX or routers; assist with installation
and maintenance of application servers, Internet/ Intranet servers, wireless systems, audio and
video systems; perform regular backup functions for all servers and workstations at the facility;
communicate with site staff on all changes and updates. Use standard project management
methods to ensure projects are completed on time.
Provide staff training on approved technology /communications systems; maintain all network
security password assignments; coordinate access and use of audio /visual systems.
Provide emergency support for system outages or City disasters at any time as required.
Knowledce, Skills and Other Characteristics:
Knowledge of computer programs and applications used in a public safety and municipal
environment.
Knowledge of technical support requirements for microcomputer workstations, file servers,
routers, telephone systems, video systems and related networks.
Basic knowledge of XML and .NET programming.
09/2008
ti 1, w
i:) /
Project Specialist
Skill providing operational and technical support for microcomputer workstations, file servers,
routers, telephone systems, video systems and related networks.
Skill coordinating repair and technical support with appropriate internal and external resources.
Skill installing personal computer hardware and software and troubleshooting malfunctions.
Skill providing formal and informal training and support to system users.
Skill establishing plans and priorities for automation services.
Skill using Project Management Institute methods to manage complex projects.
Skill finding, interpreting and applying complex manuals and online documentation.
Skill establishing and maintaining effective working relationships with other department staff,
other City employees and the public.
Working Conditions:
Regularly required to lift 40 pounds and carry 25 pounds.
Occasionally required to work in confined spaces.
Licensing /Certification Requirements:
MCSE or equivalent work experience.
A valid California Drivers License.
Minimum Qualifications:
An Associate's Degree in Information Systems, Computer Science, Data Processing or a closely
related field, and certification in one or more technical support areas, and three (3) years
increasingly responsible microcomputer and network experience, or an equivalent combination
of education and experience.
2 09/2009
City of El Segundo, CA Job Description
Job Code:
Public Works Inspector
Definition: Under general supervision, performs inspection for a variety of construction projects
performed by private contractors on the public right -of -way for compliance with city codes,
regulations and requirements and performs related work, as required.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Drives to various sites to provide continuing detailed inspections of construction work performed
by private contractors on public property, including concrete forms placement, reinforcing steel
and fencing, and placement, consolidation, and curing of concrete; enforces compliance with
plans, specifications, city standards and proper construction practices for work such as installation
of water lines, sewer lines, utility conduits, landscape improvements, tree removal and
replacement, construction of storm drains, culverts, catch basins, curbs, gutters, sidewalks,
wheelchair ramps, driveways, streets, street use for pedestrian protection structures, and storage of
construction materials and equipment; stipulates correction and repairs necessary before final
acceptance is made; insures proper placement and maintenance of signs, barricades and warning
devices; enforces city requirements for contractors run off from construction sites and may cite
for any illegal discharge onto the public right -of -way; assists engineering staff inspecting public
works projects; provides inspection of maintenance records fro grease interceptor traps for
restaurants, National Pollutant Discharge Elimination System (NPDES) devices used to treat
runoff from certain commercial businesses and parking lots, and will provide reports of inspection
findings; provides support performing plan check corrections for Public Works Requirements on
private development; and assist the Permit Technicians at the public counter to deal with public
works issues, as needed. May be required to work shifts, weekends, and/or holidays.
Knowledge, Skills and Other Characteristics:
Knowledge of construction inspection techniques and methods.
Knowledge of basic mathematics.
Ability to communicate orally and in writing with staff, contractors and members of the public.
Ability to read blueprints and maps.
Ability to interpret municipal code and state and city ordinances.
Ability to deal effectively with the public.
09/2008
Public Works Inspector
Ability to climb in and out of trenches.
Ability to drive to various locations.
Ability to walk over uneven surfaces at construction sites and climb ladders.
Ability to communicate using radio and mobile telephones.
Ability to use computers to build and use spreadsheets to log data and type reports.
Workine Conditions:
While performing the duties of this job, the employee is frequently required to drive to specific
locations, stand, walk, sit, stoop, kneel, or crouch; talk or hear; and use arms, legs, and back to lift
or move 50 pounds. This position requires specific vision abilities, including close vision,
distance vision, color vision, peripheral vision, depth perception, and the ability to focus on small
objects. The employee regularly works outdoors and may be exposed to various weather
conditions.
Licensinpa/Certification Requirements:
A valid California Class C Driver's License.
Minimum (qualifications:
Graduation from High School or equivalent — AND — eighteen months' experience inspecting
public works construction projects or five (5) years experience supervising public works
construction projects.
- 2 - 09/2008
City of El Segundo, CA Job Descriptionz
Job Code:
RECORDS TECHNICIAN (CITY CLERK)
Definition: Under general direction, performs and /or coordinates a full range of complex
administrative and office support work requiring the application of specialized
technical /administrative knowledge and the exercise of initiative, independent judgment,
decision making and interpretation of legal requirements; coordinates and facilitates
implementation of filing systems, indexing, records storage and retrieval of information from
document imaging system; conducts special records research projects for City staff and public
records requests.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity
represented by the following types of responsibilities:
Assists the City Clerk and Deputy City Clerk in managing the City's compliance responsibilities
for appropriate establishment, maintenance and disposition of official City records, action of
governing bodies, municipal ordinances, resolutions, City code and other official documents.
Distributes and posts agenda packets and minutes. May be required to attend City Council
meetings at the request of City Clerk or Deputy City Clerk.
Reviews agreements and contracts for completeness and compliance with insurance
requirements, conducts bid openings for City projects; opens bids according to federal, state
and municipal law; processes claims filed against the City.
Assists in conducting municipal elections and maintains Fair Political Practices Commission
filings.
Assists in requests for research on a variety of issues regarding City policies, procedures,
ordinances, etc; provides information to the public and staff requiring interpretation and in -depth
knowledge of work unit/department programs and operation.
Train City staff on use of document imaging system and search and retrieval methods.
Knowledne. Skills and Other Characteristics:
Knowledge of modern office practices and procedures.
Knowledge of principles of organization and administration.
Knowledge of policies, practices, procedures and terminology of City Clerk's Office.
Go
M
Knowledge of local, State and Federal laws relating to legislative procedures.
Knowledge of Public Records Act requirements.
Knowledge of a variety of computer software, including word processing, database and
spreadsheet applications, and document imaging.
Skill in English composition, grammar and punctuation.
Skill composing letters and preparing a variety of reports, using appropriate format and
computer software.
Skill presenting ideas and concepts orally and in writing.
Skill following oral and written instructions and procedures.
Skill in operating typical office equipment, including personal computer, and document imaging
and scanning equipment.
Skill utilizing public relations techniques in responding to inquiries.
Skill in establishing and maintaining effective working relationships with other department staff,
other City employees and the public.
Workina Conditions:
Typical office environment.
Licensina /Certification Requirements:
None.
Minimum Qualifications:
Graduation from high school or GED and two (2) years increasingly responsible
technical /administrative support preferably with a City Clerk's office or municipal organization or
an equivalent combination of education and experience.
9/2006
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City of El Segundo, CA Job Description
Job Code: 811
RECREATION COORDINATOR
Definition: Under limited supervision, plans, coordinates, and implements a variety of
community recreation programs, community center activities, teen center activities, aquatic
programs and facilities, and special events.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Plans and coordinates assigned recreation programs; promotes use of and membership in activity
center; organizes special events, activities and programs for center participants, teen center
programs and facilities, and aquatic programs and facilities, provides tours and group
presentations; oversees facility operation, coordinates and/or assists Recreation Supervisor with
special events.
Based on assignment additional duties, may include oversight of Facility Maintenance.
Promotes programs to the public; prepares media and cable releases, programs, special events
and activities publications; represents and promotes the program through participation on
committees, boards and community groups.
Maintains statistical, attendance and program activity records, and prepares written and oral
reports on assigned program.
Assists with hiring; trains, schedules, assigns, reviews and evaluates work of staff and
community volunteers.
Knowledee, Skills and Other Characteristics:
Knowledge of a variety of recreation and aquatic programs.
Knowledge of basic principles of supervision, including training and motivating people.
Knowledge of special certifications or licenses that may be required in some programs such as
transportation or aquatics.
Knowledge of policies and procedures related to recreation programs and facilities.
PSPC 10/99 — revised `08 1 E ,
Recreation Coordinator
Knowledge of community outreach strategies.
Skill marketing recreation programs.
Skill communicating with community patrons.
Skill researching new, updating current and developing new recreation programs.
Skill preparing clear, concise and comprehensive reports.
Skill presenting ideas and concepts orally and in writing.
Skill maintaining accurate records.
Skill utilizing public relations techniques responding to inquiries and complaints.
Skill in establishing and maintaining effective working relationships with other department staff,
other City employees and the public.
Working Conditions:
Regularly required to lift and/or carry up to 50 pounds.
Based on assignment, may be exposed to smells of pool chemicals.
Exposure to environmental conditions presented at City pools and related facilities and locations.
Licensing/Certification Requirements:
A valid California Driver's License.
Based on assignment a Class B Driver's License may be required.
Based on assignment current certification in First Aid, CPR, Lifesaving, and Water Safety
Instruction may be required.
Minimum Oualifications:
A Bachelor's Degree in Recreation, Physical Education, Public Administration or a related field,
and two (2) years of experience in the implementation of recreation activities and programs, or
an equivalent combination of education and experience.
1 J
PSPC 2 10/99 - Revised `08
City of El Segundo, CA
WELLNESS COORDINATOR
Definition: Under general supervision develops, plans, organizes, evaluates, and
coordinates citywide services of an employee wellness program; including, conducting
in- service employee health related training, education, evaluation, assessment,
counseling, and special events.
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills
and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE
ONLY, and is not a comprehensive listing of all functions and tasks performed by
position in this class.
Characteristic Duties and Responsibilities:
Coordinates Citywide services of an employee wellness program, and assists departments
in conducting in- service employee wellness related training as requested. Develops
implements and monitors the effectiveness of wellness initiatives and programs to
improve employee health and well being.
Plans, develops, organizes and supervises fitness classes, educational presentations,
special events and programs; designs and integrates fitness assessment criteria including
wellness screenings and ongoing participant evaluation to assure safety of all participants.
Establishes metrics to measure the effectiveness of the wellness program.
Encourages and promotes participation in a wellness program and related activities, and
creates an environment conducive to teaching and educating. Arranges or provides
consultations and aid to city employees involving health, stress and lifestyle
management, fitness, and other wellness related topics.
Establishes relationships with and serves as a liaison to professional counselors,
physicians, and organizations providing health and wellness services to city employees.
Prepares and maintains necessary records and reports, and maintains confidentiality of
personal records. Monitors the wellness program budget and makes budgetary
recommendations. Implements and monitors the effectiveness of wellness initiatives and
programs to improve employee health and well being; and demonstrates continuous effort
to improve employee wellbeing, productivity, and decrease sick time and injuries on
duty.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the First Amendment to a
Professional Services Agreement with J Lee Engineering Inc. to provide building plan check
consulting services for the Planning and Building Safety Department through September 30,
2009 for Fiscal Year 2008 -2009. (Fiscal Impact: $250,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $250,000 to provide building plan check consulting
services;
2. Authorize the City Manager to execute the First Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $250,000 and to extend the term to expire on September
30, 2009 for plan check consulting services; and/or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $250,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Official 4
REVIEWED BY: Gary Chicots, Director, Plan n�
APPROVED BY: Jack Wayt, City Managed
BACKGROUND AND DISCUSSION:
and Building Safety Department /T/
Under an existing Professional Services Agreement with the City, J Lee Engineering provides
building plan check consulting services for the Planning and Building Safety Department.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $250,000 for building plan check consulting services; 2) approve the First
Amendment to the professional services agreement with J Lee Engineering to increase the
amount in the existing agreement and purchase order by an additional $250,000 (for Fiscal Year
19
2008- 2009), totaling $450,000, and to extend the term until end of FY 2008 /09; and 3) authorize
the City Manager to execute the amendment to the Professional Services Agreement with J Lee
Engineering Inc. for building plan check services.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Fourth Amendment to a
Professional Services Agreement with MRH Structural Engineers, Inc. to provide building plan
check consulting services for the Planning and Building Safety Department through September
30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact: $100,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $100,000 to provide building plan check consulting
services;
2. Authorize the City Manager to execute the Fourth Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $100,000 and to extend the term to expire on September
30, 2009 for plan check consulting services; and/or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Officia 4
REVIEWED BY: Gary Chicots, Director, Pl n3
APPROVED BY: Jack Wayt, City Manag4j
BACKGROUND AND DISCUSSION:
and Building Safety Department A6
Under an existing Professional Services Agreement with the City, MRH Structural Engineers
provides building plan check consulting services for the Planning and Building Safety
Department.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $100,000 for building plan check consulting services; 2) approve the Fourth
Amendment to the professional services agreement with MRH Structural Engineers to increase
20
the amount in the existing agreement and purchase order by an additional $100,000 (for Fiscal
Year 2008 - 2009), totaling $1,177,544, and to extend the term until end of FY 2008/09; and 3)
authorize the City Manager to execute the amendment to the Professional Services Agreement
with MRH Structural Engineers Inc. for building plan check services.
1 L
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of the First Amendment to Professional
Services Agreement, Number 3769 to implement the Senior In -Home Care Project between the
City of El Segundo and Always Right Home Care, Inc., for an amount not to exceed $16,000.
Contract period: October 1, 2008 through September 30, 2009 with an option to extend the
Professional Services Agreement through September 30, 2010. (Fiscal Impact: $16,000)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a First Amendment to a Professional Services
Agreement with Always Right Home Care, Inc., in a form approved by the City Attorney;
and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $16,000
Additional Appropriation: N/A
Account Number(s): 111- 2778 -6214
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager.�
REVIEWED BY: Gary Chicots, Director of ing and Building Safety( L,
APPROVED BY: Jack Wayt, City Managgim
BACKGROUND AND DISCUSSION:
On October 1, 2007, the El Segundo City Council approved a Professional Services Agreement
(Number 3769) between City of El Segundo and Always Right Home Care, Inc. to implement
the City's Senior In -Home Care Project. Pursuant to the terms of the Agreement, it may be
extended for a period of up to two additional years, through September 30, 2010. Approximately
30 -35 El Segundo homebound seniors and severely disabled adults receive medical, physical,
and/or companion care services annually.
21
�b�
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of the First Amendment to Professional
Services Agreement Number 3768, to implement the Home Delivered Meals Project between the
City of El Segundo and St. Vincent's Meals on Wheels for an amount not to exceed $26,000.
Contract period: October 1, 2008 through September 30, 2009 with an option to extend the
Professional Services Agreement through September 30, 2010. (Fiscal Impact: $26,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a First Amendment to a Professional Services
Agreement with St. Vincent's Meals on Wheels in a form approved by the City Attorney;
and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $26,000
Additional Appropriation: N/A
Account Number(s): 111- 2778 -6214
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager �
REVIEWED BY: Gary Chicots, Director or nning and Building Safetyi
APPROVED BY: Jack Wayt, City Manag to)
BACKGROUND AND DISCUSSION:
On October 1, 2007, the El Segundo City Council approved a Professional Services Agreement
(Number 3768) between City of El Segundo and St. Vincent Meals on Wheels, to implement the
City's Home Delivered Meals Program. Pursuant to the terms of the Agreement, it may be
extended for a period of up to two additional years, through September 30, 2010. The
amendment will also serve to amend St. Vincent Meals on Wheels annual compensation to $3.75
per meal for a total amount not -to- exceed $27,000 in FY 2008 -2009. Approximately 7,500
meals are served annually to 35 -40 homebound El Segundo residents.
22
,A.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of the Third Amendment to Professional
Services Agreement No. 3602 to implement the Community Development Block Grant (CDBG)
General Administration Project between the City of El Segundo and Tina Gall, for an amount not
to exceed $19,000 for the contract period from October 1, 2008 through September 30, 2009.
(Fiscal Impact: $19,000)
RECOMMENDED COUNCIL ACTION:
I. Authorize the City Manager to execute a Third Amendment to Professional Services
Agreement Number 3602 with Tina Gall in a form approved by the City Attorney; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $19,000
Additional Appropriation: N/A
Account Number(s): CDBG 111- 2779 -6206
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager C
REVIEWED BY: Gary Chicots, Director of ing and Building Safety L. APPROVED BY: Jack Wayt, City Mana r
BACKGROUND AND DISCUSSION:
On June 7, 2006 the El Segundo City Council approved a Professional Services Agreement
(Number 3602) between the City of El Segundo and Tina Gall to implement the City's federal
Community Development Block Grant (CDBG) Program. Pursuant to the terms of the
Agreement, it may be extended for a period of up to two additional years, through September 30,
2009. The Agreement was previously extended to September 30, 2008. The Amendment will
serve to amend Tina Gall's annual compensation to $19,000 for Fiscal Year 2008 -2009 and to
extend the term of the agreement to September 30, 2009.
23
i u'i
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of a First Amendment to a Professional
Services Agreement with Tierra West Advisors for providing planning consulting services for a
contract staff position for the Planning and Building Safety Department for Fiscal Year 08 -09
and issuance of a purchase order in excess of $25,000 for Fiscal Year 2008 -2009. (Fiscal Impact:
$197,600)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the First Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $197,600 and to extend the term to expire on September
30, 2009 for planning consulting services; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $197,600
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2402 -6214
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager '
REVIEWED BY: Gary Chicots, Director of P ing and Building Safety"
APPROVED BY: Jack Wayt, City Managep' &
BACKGROUND AND DISCUSSION:
The Planning and Building Safety Department is continuing to supplement the permanent
Planning Division staff with contract planning services for Fiscal Year 2008 -2009 to
accommodate the increased workload in the Department, to meet the need for Principal Planner
and/or Senior Planner level Planning staff to assist the Department in processing a larger number
of complex planning projects, and to assist the Planning Division during its' transition period to
train two permanent Principal Planners. The Planning Division filed one position a few months
ago but was unsuccessful in recruiting a second qualified candidate at that time. A recruitment is
underway currently to fill the remaining vacancy in the Department (the second Principal
Planner position) which is anticipated to be completed within the next few weeks.
P%Eil
� Zi J
The Planning and Building Safety Department has used professional planning consulting
services to supplement staffing levels and to offset staff vacancies since the former Senior
Planner position in the Department became vacant in February 2006. The Planning and Building
Safety Department retained Tierra West Advisors to provide professional planning consulting
services beginning in January 2008. Tierra West Advisors fees are $95/hour for a Senior
Planner. The cost for a full time Senior Planner for Fiscal Year 2008/2009 is $197,600.
The Planning and Building Safety Department is requesting appropriation of $197,600 for a full -
time contract planning staff position and approval of a first amendment to the existing
professional services agreement with Tierra West Advisors to continue to retain planning
consultant services. The first amendment to the professional services agreement increases the
amount of the existing contract by $197,600 for a combined total not to exceed $291,200 and
extends the contract period to September 30, 2009.
P:\Planning & Building Safety \Consultant Ping Services\2008.09.16..Tierra West Advisors Planning Services.Contract First Amendment.2008-
2009.CCReport.doc
1 ��
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of a Fifth Amendment to a Professional
Services Agreement with Willdan for providing planning consulting services for a contract staff
position for the Planning and Building Safety Department for Fiscal Year 2008 -2009 and
issuance of a purchase order in excess of $25,000 for Fiscal Year 2008 -2009. (Fiscal Impact:
$197,600)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the Fifth Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $197,600 and to extend the term to expire on September
30, 2009 for planning consulting services; and/or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $197,600
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2402 -6214 f/
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Gary Chicots, Director of P4!64ng and Building Safety.9
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
The Planning and Building Safety Department is continuing to supplement the permanent
Planning Division staff with contract planning services for Fiscal Year 2008 -2009 to
accommodate the increased workload in the Department, to meet the need for Principal Planner
and/or Senior Planner level Planning staff to assist the Department in processing a larger number
of complex planning projects, and to assist the Planning Division during its' transition period to
train two permanent Principal Planners. The Planning Division filed one position a few months
ago but was unsuccessful in recruiting a second qualified candidate at that time. A recruitment is
underway currently to fill the remaining vacancy in the Department (the second Principal
Planner position) which is anticipated to be completed within the next few weeks.
25
1
The Planning and Building Safety Department has used professional planning consulting
services to supplement staffing levels and to offset staff vacancies since the former Senior
Planner position in the Department became vacant in February 2006. The Planning and Building
Safety Department retained Willdan to provide professional planning consulting services
beginning in February 2006. Willdan fees are $95/hour for a Senior Planner. The cost for a full
time Senior Planner for Fiscal Year 2008/2009 is $197,600.
The Planning and Building Safety Department is requesting appropriation of $197,600 for a full -
time contract planning staff position and approval of a fifth amendment to the existing
professional services agreement with Willdan to continue to retain planning consultant services.
The fifth amendment to the professional services agreement increases the amount of the existing
contract by $197,600 and extends the contract period to September 30, 2009.
PAPlanning & Building Safety \Consultant Ping Services\2008.09.16..Willdan Planning Services.Contract Fifth Amendment.2008-
2009.CCReport.doc
1V
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Doug Martin
Contracting Company, Inc. for the slurry sealing of the streets in the area bounded by Mariposa
Avenue, Sheldon Street, Imperial Avenue and the west City limit. Project No.: PW 08 -09
(Fiscal Impact: $225,209.20)
RECOMMENDED COUNCIL ACTION:
1. Approve a transfer of $76,000 from undesignated Traffic Safety Fund.
2. Authorize the City Manager to execute a Standard Public Works Contract in a form as
approved by the City Attorney with Doug Martin Contracting Company, Inc., in the amount
of $225,209.20.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Budget Adjustment Required
Amount Requested: $245,905.00
Additional Appropriation: Yes
Account Number(s): 001- 400 - 4202 -6206 - $169,905.00
104- 299 - 0000 -2990 - $76,000.00
ORIGINATED BY: Maryam M. Jonas, Senior Civil Engineer Associate
REVIEWED BY: Dana Greenwood, Director ublic Works
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
On August 5, 2008, the City Council authorized staff to advertise the 2007 -2008 Slurry Seal
Project for receipt of construction bids. On August 26, 2008, the City Clerk received and opened
five (5) bids as follows:
1. Doug Martin Contracting Company, Inc. $225,209.20
2. Pavement Coating Company
$244,330.00
3. All American Asphalt
$270,270.00
4. Roy Allan Slurry Seal Inc.
$315,665.10
5. Valley Slurry Seal Company
$343,329.50
26
ins
The recommended contract will provide slurry sealing in the area bounded by Mariposa Avenue,
Sheldon Street, Imperial Avenue and the west City limit as shown on the attached map.
Funding for slurry sealing is available through the Public Works operating budget in the amount
of $169,905. However slurry sealing costs have escalated due to the oil market condition. The
lowest responsible bid to complete the 2007 -2008 slurry sealing project is $225,209.20 which
exceeds available funding. An additional appropriation of $76,000 is requested from the
unallocated Traffic Safety Fund.
Staff recommends awarding the contract to the lowest responsible bidder, Doug Martin
Contracting Company, Inc. on the amount of $225,209.20. The total amount ($245,905.00)
requested includes the contract amount of $225,209.20 and additional $20,695.80 contingency.
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the acceptance of the project for the City Hall Roof
at 350 Main Street. Project No.: PW 08 -02. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete;
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; and
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $125,000.00
Additional Appropriation: N/A
Account Number(s): 301 - 400 -8201 -8511
ORIGINATED BY: Dan Garcia, Assistant City Engineer
REVIEWED BY: Jack Wayt, City Manager -y
APPROVED BY: Jack Wayt, City M
BACKGROUND AND DISCUSSION:
On March 18, 2008, the City Council awarded a contract to Best Contracting Services in the
amount of $64,590.00 for the replacement City Hall roof above the Council Chambers. All work
has now been completed to the satisfaction of the City and staff recommends acceptance of the
project. The Final Contract Amount is $64,590.00.
27
i .)
1 .J 4.
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: City Hall Roof
Project No.: PW 08 -02
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Building
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on August 26, 2008. The work done was: City Hall Roof Replacement.
6. On September 16, 2008, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
The name of the Contractor for such work of improvement was: Best Contracting Services.
The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Public
Park.
9. The street address of said property is: 350 Main Street
Dated:
Dan Garcia
Assistant City Engineer
VERIFICATION
I, the undersigned, say: I am the Assistant City Engineer of the City El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the
same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2008 at El Segundo, California.
Dan Garcia
Assistant City Engineer
Notice of Completions \PW 08 -02
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve a resolution adjusting the income threshold
required to qualify for lifeline assistance for City water and sewer services.
(Fiscal Impact: $6,000.00)
RECOMMENDED COUNCIL ACTION:
1. Approve the attached resolution adjusting the "lifeline" household income threshold required
to qualify for financial assistance for City water and sewer services.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution establishing new income threshold for lifeline rates.
FISCAL IMPACT: Budget Adustment Required
Amount Requested: $6,000.00
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Maryam Jonas, Senior Civil Engineer Associate
REVIEWED BY: Dana Greenwood, DirectQf 7o, Public Works
APPROVED BY: Jack Wayt, City Mana rV
BACKGROUND AND DISCUSSION:
Currently, residents who qualify for lifeline financial assistance for City water and sewer
services must meet the following household size and income requirements:
$17,950 for 1 -2 persons
$20,500 for 3 persons
$23,100 for 4 persons
$25,650 for 5 persons
$2,050 for each additional person
Residents who meet the above income guidelines qualify for a water rate reduction of about
15.7% for the first 4000 cubic ft/month used and a 50% reduction of their total sewer fees.
Water use above 4000 cubic ft is charged at the fully loaded rate. This income structure has been
effective since 1995, when the City Council adopted Resolution No. 3922.
Currently, 28 residential households receive lifeline financial assistance. Based on usage
patterns, the cost to the City to provide lifeline support is approximately $3000 annually for all
qualifying households combined. The largest discount provided is for the first 1000 cubic feet of
water used, which is charged at 50% less than the fully loaded rate. The next 3000 cubic feet
receive only a 4% discount, and there is no discount for any water usage over 4000 cubic feet.
Bi- monthly sewer fees, which are derived from individual water usage, are discounted at 50%
irrespective of volume.
Staff proposes adjusting the lifeline income threshold such that El Segundo's qualifying criteria
are on par with income thresholds recently revised and adopted by several local municipalities
and agencies, including Southern California Edison, the Los Angeles Department of Water and
Power, City of Santa Monica, and The Gas Co. Newly proposed income thresholds are as
follows:
$30,500 for 1 -2 persons
$35,800 for 3 persons
$43,200 for 4 persons
$50,600 for 5 persons
$58,000 for 6 persons
$7,400 for each additional person
The proposed changes to the City's life line program would affect only the qualifying income
threshold and not the water rate fee structure already adopted through 2010. While staff does not
have sufficient information to estimate how many additional households will both apply and
qualify for lifeline assistance, we are proposing that $6,000.00 be allocated from the general fund
for this program in anticipation of enrollment doubling.
To be eligible for the program, a resident must be a qualified participant in the California
Alternate Rates for Energy (CARE) program established by the California Public Utilities
Commission and be a residential water customer with a 1" or smaller water meter. Discounted
rates will be applied starting the first full billing cycle after an application has been received and
approved. Lastly, residents who participate in the program must submit renewal applications to
the Finance Department between April 1 through April 30 of each year to continue to be eligible
to receive reduced water rates.
Required Knowledge, Skills and Abilities:
Knowledge of human anatomy, physiology, exercise science, and biomechanics.
Knowledge of wellness programs, resources, and services.
Knowledge of individual and group exercise program design.
Knowledge of basic principles of supervision including training and motivating people.
Knowledge of counseling techniques and treatment standards for behavioral health
issues, lifestyle management and stress reduction practices.
General knowledge of nutrition and healthy lifestyle practices.
Skill in leading and instructing wellness program participants.
Skill in working cooperatively with people at all levels and the ability to respond
appropriately in a variety of complex situations.
Skill in communicating with individuals in face -to -face, one -on -one, or group settings.
Skill in analyzing, interpreting, and reporting research findings and recommendations.
Skill in producing documents with clearly organized thoughts using proper sentence
construction, punctuation, and grammar.
Skill in providing educational presentations and training programs.
Skill in demonstrating proper lifting and exercising technique and injury rehabilitation.
Skill in working safely without presenting a direct threat to self or others.
Ability to plan, organize and schedule facilities and personnel.
Ability to establish and maintain effective working relationships with superiors,
subordinates, coworkers, other City employees, the public, and members of other
organizations and agencies.
Working Conditions:
Regularly exposed to weather conditions.
Conduct classes indoors and outdoors.
Medium work requiring exertion up to 50 pounds of force occasionally, and/or up to 20
pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Licensing /Certification Requirements:
A valid California driver's license.
Current CPR and First Aid certification.
Certification as a Fitness Instructor or Personal Trainer with American College of Sports
Medicine, American Council on Exercise or another reputable organization.
National training certification such as National Sports College Association Personal
Trainer or Certified Sports and Conditioning Specialist certification is desirable.
Minimum Qualifications:
A Bachelor's degree from an accredited college or university with major course work in
Exercise Physiology, Sports Science, Kinesiology or closely related health field; and, two
(2) years experience working as an exercise physiologist, fitness manager, or other
related capacity in a wellness program or an employee assistance program; or any
combination of related training and experience.
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EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval to issue blanket purchase orders for FY 08-
09 in excess of $10,000 for the Fire Department. (Fiscal Impact: $59,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the El Segundo Fire Department to waive the bidding process per El Segundo
Municipal Code §1 -7 -10 to purchase medical and pharmaceutical supplies, and piggyback on
the City of Burbank's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #PA1665 and #PA1698,
and authorize issuance of a blanket purchase order to Bound Tree for FY 2008 -2009 for
medical and pharmaceutical supplies;
2. Authorize the issuance of a blanket purchase order for FY 08 -09 to UCLA Center for Pre -
Hospital Care for continuing education, defibrillation training and AED program oversight;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $28,000 (Bound Tree), $31,000 (UCLA)
Additional Appropriation: No
Account Number(s): 001- 400 - 3203 -5204 (Bound Tree)
001- 400 - 3202 -6223 and 001- 400 - 3202 -6214 (UCLA)
ORIGINATED BY: Hal Nixt, Paramedic Coordinator
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Jack Wayt, City Manage
BACKGROUND AND DISCUSSION:
Bound Tree Medical, Inc.
The El Segundo Fire Department has been purchasing and storing paramedic medical supplies
since 1998 as mandated by the County of Los Angeles, Emergency Medical Services Agency.
Last year, the Fire Department utilized an opportunity to piggyback the ordering of medical and
pharmaceutical supplies from Bound Tree Medical, Inc., on the City of Arcadia Bid 4PA05 -002,
which resulted in preferred pricing and a savings to the Department. This agreement with the
City of Arcadia will expire shortly, necessitating the need for a new contract.
As a background, Bound Tree was the provider for medical supplies for the Fire Department
until May of 2005, when the vendor was changed to Tri -Anim because they offered a more
complete inventory. The Department stopped using Tri -Anim in April 2006, and changed back
� 4
to Bound Tree, because of significant customer service issues. Bound Tree has since expanded
their inventory and offers a full range of pharmaceutical supplies which allows the Fire
Department to consolidate these types of purchases and receive better pricing with a single
vendor. Bound Tree provides exceptional customer service and has streamlined their ordering
process which is integrated with the Department's internal process. The Fire Department is very
satisfied with Bound Tree's performance and is confident that Bound Tree is committed to
continue providing the highest level of service.
The El Segundo Fire Department recommends that the City Council waive the formal bidding
process per El Segundo Municipal Code §1 -7 -10, and authorize the Fire Department to purchase
medical and pharmaceutical supplies from Bound Tree Medical, Inc. Staff recommends the City
Council authorize the Fire Department to piggyback on the formal, competitive bid used by the
City of Burbank providing discounts and savings on average of 41% from Bound Tree's normal
pricing.
The Fire Department recommends the authorization of a blanket purchase order to Bound Tree
for FY 08 -09 to allow the purchase of future medical and pharmaceutical supplies.
UCLA
The UCLA Center for Pre - Hospital Care provides education services to the El Segundo Fire
Department, through continuing educational services by Evelyn Riley, M.Ed., R.N., M.I.C.N.,
who has worked with the department for over 11 years. Ms. Riley conducts continuing
education with staff in pre - hospital and emergency medicine to maintain certification and
licensure as EMT -Basic or EMT - Paramedic (collectively referred to as "CE" Programs "),
primary education to obtain licensure as an EMT - Defibrillation ( "EMT -D ") Provider, and
provide quality improvement services to maintain or enhance the quality of patient care (referred
to as "QI Services ").
The Fire Department also has automatic external defibrillators (AEDs) in service which require
that personnel who operate this equipment must be trained and certified as Emergency Medical
Technician - Defibrillation (EMT -D). In addition, the citywide AED program requires employee
training and oversight, and these fees have been absorbed into the existing Fire Department fees.
The El Segundo Fire Department recommends the authorization of a blanket purchase order to
the UCLA Center for Pre - Hospital Care for FY 08 -09 to enable the Fire Department to continue
to receive the services provided by UCLA.
.L0 `/
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the recording of the Notice of Completion and
authorizing the City Manager to accept completion of work for 23 homes related to the City's
Residential Sound Insulation Program Group 12 (Project No. RSI 06 -12).
(Preliminary Contract Amount: $1,246,534.35)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of
Completion in the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 06 -12 as to any
remaining invoices or claims; and/or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 12
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,517,450
Additional Appropriation: N/A
Account Number(s): 116-400-0000-8960
ORIGINATED BY: James S. O'Neill, Program Manager D
REVIEWED BY: Gary Chicots, Director of PI ni g d Building Safety
APPROVED BY: Jack Wayt, City Manage15
BACKGROUND AND DISCUSSION:
The project is part of the City's Residential Sound Insulation (RSI) Program financed by federal
grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los
Angeles World Airports (LAWA). The RSI Program offers modifications to owners of
qualifying residential property in the City of El Segundo that reduce interior sound levels of
noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its
meeting on December 5, 2006 the City Council awarded a construction contract to NSA
Construction Group, Inc. (NSA) for construction related to Group 12. The preliminary contract
amount based on measured quantities is $1,246,534.35.
In order to complete work at some homes, the City employed other contractors to complete or
repair some of the work performed by NSA. Staff has calculated a preliminary contract amount
for the contract with NSA which reflects credits to cover additional expenses incurred by the
City to complete this project. Staff is currently in discussions with NSA regarding this amount,
and therefore the contract amount is considered preliminary. Additionally, the City is awaiting
NSA to submit necessary final paperwork before it can accept the project as complete.
Residential Sound Insulation Program
Group 12
RSI
Number
Property Address
12.01
921 Eucalyptus Drive
12.02
808 Eucalyptus Drive
12.03
227 E. Walnut Avenue
12.04
122 E. Maple Avenue
12.05
315 E. Maple Avenue
12.06
317 E. Oak Avenue
12.07
319 E. Oak Avenue
12.08
913 Sheldon Street
12.09
747 Sheldon Street
12.10
533 E. Maple Avenue
12.11
1121 E. Acacia Avenue
12.12
1217 E. Sycamore Avenue
12.13
711 Sierra Street
12.14
821 Lomita Street
12.15
735 Bungalow Drive
12.16
747 Maryland Street
12.17
304 W. Oak Avenue
12.18
612 W. Oak Avenue
12.19
644 W. Maple Avenue
12.20
658 W. Mariposa Avenue
12.21
753 Virginia Street
12.22
721 W. Pine Avenue
12.23
724 Hillcrest Street
� 1 1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the recording of the Notice of Completion and
authorizing the City Manager to accept completion of work for 24 homes related to the City's
Residential Sound Insulation Program Group 13 (Project No. RSI 06 -13).
(Preliminary Contract Amount: $1,147,352.66)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of
Completion in the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 06 -13 as to any
remaining invoices or claims; and/or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 13
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,376,650
Additional Appropriation: N/A
Account Number(s): 116-400-0000-8960
ORIGINATED BY: James S. O'Neill, Program Manager O
REVIEWED BY: Gary Chicots, Director of inkp4d Building Safety Ae
APPROVED BY: Jack Wayt, City Manager -An
BACKGROUND AND DISCUSSION:
The project is part of the City's Residential Sound Insulation (RSI) Program financed by federal
grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los
Angeles World Airports (LAWA). The RSI Program offers modifications to owners of
qualifying residential property in the City of El Segundo that reduce interior sound levels of
noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its
meeting on December 5, 2006 the City Council awarded a construction contract to NSA
Construction Group, Inc. (NSA) for construction related to Group 13. The preliminary contract
amount based on measured quantities is $1,147,352.66.
In order to complete work at some homes, the City employed other contractors to complete or
repair some of the work performed by NSA. Staff has calculated a preliminary contract amount
for the contract with NSA which reflects credits to cover additional expenses incurred by the
City to complete this project. Staff is currently in discussions with NSA regarding this amount,
and therefore the contract amount is considered preliminary. Additionally, the City is awaiting
NSA to submit necessary final paperwork before it can accept the project as complete. 16
Residential Sound Insulation Program
Group 13
RSI
Number
Property Address
13.01
729 W. Pine Ave
13.02
507 Loma Vista Street
13.03
754 Loma Vista Street
13.04
635 Loma Vista Street
13.05
423 Loma Vista Street
13.06
694 W. Palm Avenue
13.07
710 W. Palm Avenue
13.08
625 W. Mariposa Avenue
13.09
635 Whiting Street
13.10
760 Virginia Street
13.11
619 West Oak Avenue
13.12
725 West Oak Avenue
13.13
421 West Oak Avenue
13.14
209 East Maple Avenue
13.15
526 East Maple Avenue
13.16
411 East Sycamore Avenue
13.17
757 Sierra
13.18
817 Lomita Street
13.19
809 Lomita Street
13.20
1430 East Walnut Avenue
13.21
1511 East Sycamore Ave
13.22
1513 East Sycamore Ave
13.23
1515 East Sycamore Ave
13.24
1519 East Sycamore Ave
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Second Amendment to a
Professional Services Agreement with John L. Hunter and Associates, Inc. for $50,000 to
provide storm water plan check services and implementation support of the City's Standard
Urban Water Mitigation Plan (SUSWMP) Ordinance No. 1329 for the Planning and Building
Safety Department and to extend the term through September 30, 2009 for Fiscal Year 2008-
2009. (Fiscal Impact: $50,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $50,000 to provide storm water plan review services and
implementation support of the City's Standard Urban Water Mitigation Plan (SUSWMP)
Ordinance No. 1329;
2. Authorize the City Manager to execute the Second Amendment to a Professional Services
Agreement with John L. Hunter and Associates, Inc. to provide storm water plan review
services and implementation support of the City's Standard Urban Water Mitigation Plan
(SUSWMP) Ordinance No. 1329 and to extend the term for one year through September 30,
2009;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2403 -6214
ORIGINATED BY: Sam Lee, Building Official
REVIEWED BY: Gary Chicots, Director, Plain and Building Safety Department,
APPROVED BY: Jack Wayt, City
BACKGROUND AND DISCUSSION:
On January 16, 2001 City Council approved Ordinance 1329 implementing the SUSWMP of the
California Regional Water Quality Control Board for the Los Angeles region. John L. Hunter
and Associates, Inc. assists the Planning and Building Safety Department staff in implementing
the ordinance by providing consulting services for SUSWMP plan check review, field inspection
and staff training.
17
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During the 2000 -2001 fiscal year staff reviewed proposals for SUSWMP plan review services.
John L. Hunter and Associates, Inc. (formerly Hunter - Kennedy and Associates) was selected
based on the cost and quality of service. John L. Hunter and Associates has continued to provide
high quality plan review services and staff training over the past 8 years. Therefore, Planning
and Building Safety staff recommends continuing with John L. Hunter and Associates and
extending the Professional Services Agreement for an additional year through September 30,
2009 (Fiscal Year 2008 - 2009).
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $50,000 for storm water plan review services; 2) approve a Second Amendment
to the professional services agreement with John L. Hunter and Associates, Inc. to increase the
amount in the existing agreement by an additional $50,000 (for Fiscal Year 2008 -2009) and
extend the term for one year through September 30, 2009; and 3) authorize the City Manager to
execute the amendment to the Professional Services Agreement with John L. Hunter and
Associates, Inc. for storm water plan review services and implementation support of the City's
Standard Urban Water Mitigation Plan ( SUSWMP) Ordinance No. 1329.
EL SEGUNDO CITY COUNCIL MEETING DATE: September 16, 2008
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the Fourth Amendment to a
Professional Services Agreement with JAS Pacific, Inc. to provide building inspection and plan
check consulting services for the Planning and Building Safety Department through September
30, 2009 for Fiscal Year 2008 -2009. (Fiscal Impact: $150,000)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation for $150,000 to provide building inspection and plan check
consulting services;
2. Authorize the City Manager to execute the Fourth Amendment to the Professional Services
Agreement, in a form approved by the City Attorney, to increase the amount in the
agreement and purchase order by $150,000 and to extend the term to expire on September
30, 2009; and/or,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $150,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 -2403 -6214
ORIGINATED BY: Sam Lee, Building Officia
REVIEWED BY: Gary Chicots, Director, P l g and Building Safety Department
APPROVED BY: Jack Wayt, City Manag
BACKGROUND AND DISCUSSION:
Under an existing Professional Services Agreement with the City, JAS Pacific provides building
inspection and plan check consulting services for the Planning and Building Safety Department.
Recommendation
The Planning and Building Safety Department requests that the Council 1) approve a budget
appropriation of $150,000 for building inspection and plan check consulting services; 2) approve
the Fourth Amendment to the professional services agreement with JAS Pacific to increase the
amount in the existing agreement and purchase order by an additional $150,000 (for Fiscal Year
17Id
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2008 - 2009), totaling $428,000, and to extend the term until end of FY 2008/09; and 3) authorize
the City Manager to execute the amendment to the Professional Services Agreement with JAS
Pacific Inc. for building inspection and plan check services.
1