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2008 MAR 18 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 18, 2008 - 5:00 P.M.
Next Resolution # 4544
Next Ordinance # 1418
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
01
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator,- and /or
conferring with the City Attorney on potential andlor existing litigation; andlor discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) -
-2- matters
1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
2. Solomon vs. City of El Segundo, LASC Case No. BC372401.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -3- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter
SPECIAL MATTERS: -0- matter
2
U `'
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 18, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Dino Tumbuan, Saint John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides
Next Resolution # 4544
Next Ordinance # 1418
031
PRESENTATIONS
a. Certificate of Appreciation for Police Officer of the Year.
b. Certificate of Appreciation for Firefighter of the Year.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
1. Consideration and possible action regarding award of contracts to Wyle, Inc. for
Design and Testing services and Construction Monitoring and oversight services
related to the Residential Sound Insulation (RSI) Program. (Fiscal impact: $1,613,720
for Design and Testing services and $493,380 for Construction Monitoring and
Oversight services, included in the 2007 -2008 budget)
Recommendation — (1) Award a contract to Wyle, Inc. for Design and Testing Services; (2)
Award a contract to Wyle, Inc. for Construction Monitoring and Oversight Services; (3)
Authorize the City Manager to execute contracts in a form approved by the City Attorney;
and (4) Alternatively, discuss and take other action related to this item.
4 U�
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action regarding the adoption of an Ordinance to amend
the El Segundo Municipal Code to conform Municipal Code with statutory provisions
of the Digital Infrastructure and Video Competition Act (DIVCA) regarding cable and
commercial video services, including establishing franchise and Public Education
Government (PEG) fees at the current local franchise fee rates of 5% and 2% of gross
revenues, respectively. (Fiscal Impact: None)
Recommendation — (1) Approve the recommendation of the El Segundo Community Cable
Advisory Committee to amend the El Segundo Municipal Code in order to conform
Municipal Code with statutory provisions of the Digital Infrastructure and Video Competition
Act (DIVCA) and set fees at the existing franchise rate of 5% and PEG rate of 2% of gross
revenues; (2) Introduction of Ordinance (3) Schedule second reading and adoption of
Ordinance on April 1, 2008; (4) Alternatively, discuss and take other action related to this
item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
3. Warrant Numbers 2564542 to 2564791 on Register No. 11 in the total amount of
$1,058,643.49 and Wire Transfers from 2/22/2008 through 31612008 in the total amount
of $756,484.43.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. Regular City Council Meeting Minutes of March 4, 2008.
Recommendation — Approval.
5. Consideration and possible action regarding the award of a Standard Public Works
Contract to Best Contracting Services for the installation of a roof for City Hall above
the Council Chambers and air conditioning modifications at 350 Main Street — Project
No. PW 08 -02 (Fiscal Impact = $64,590.00).
Recommendation — (1) Authorize the City Manager to execute a Standard Public Works
Contract in a form approved by the City Attorney with Best Contracting Services in the
amount of $64,590; (2) Appropriate funds in the amount of $64,590 from the Roof
Replacement City Hall; (3) Alternatively, discuss and take other action related to this item.
5 U�
6. Consideration and possible action regarding the award of a Standard Public Works
Contract to Pacific Construction Co. for the installation of a Biological Wastewater
Closed Loop System at 400 Sepulveda Blvd. — Project No. PW 08 -01 (Fiscal Impact =
$71,930.00).
Recommendation — (1) Authorize the City Manager to execute a Standard Public Works
Contract in a form approved by the City Attorney with Pacific Construction Co. in the
amount of $71,930; (2) Appropriate funds in the amount of $71,930 from the Golf Course
Enterprise Fund and, (3) Alternatively, discuss and take other action related to this item.
7. Consideration and possible action regarding the approval of the examination plan for
the Personnel Merit System job classification of Equipment Mechanic 1 /11. (Fiscal
Impact: None)
Recommendation — (1) Approve the examination plan; (2) Alternatively, discuss and take
other action related to this item.
8. Consideration and possible action regarding the status on staffing and workload
issues in the Planning and Building Safety Department. (Fiscal Impact: None)
Recommendation — (1) Receive and File; (2) Alternatively, discuss and take other action
related to this item.
9. Consideration and possible action regarding authorization for the Police Department
to replace the Watch Commander's Ford Crown Victoria with a police package
Chevrolet Tahoe Flex Fuel vehicle piggybacking on an existing Los Angeles County
Sheriff's Department contract. (Fiscal Impact = $33,200)
Recommendation — (1) Authorize the Police Department to replace the Watch Commander's
Ford Crown Victoria, currently due for replacement in the equipment replacement fund, with
a police package Chevrolet Tahoe Flex Fuel vehicle; (2) Pursuant to El Segundo Municipal
Code Sec. 1 -7 -10, waive the bidding process authorizing staff to issue a purchase order
piggybacking on an existing Los Angeles County Sheriff's Department contract to purchase
one police package- Chevrolet Tahoe Flex Fuel vehicle in an amount not to exceed
$33,200, which does not include vehicle conversion; (3) Alternatively, discuss and take
other action related to this item.
10. Consideration and possible action regarding award of a contract to Tron
Construction, Inc. for construction related to Group 24 (25 residences) of the
Residential Sound Insulation (RSI) Program. (Estimated construction costs and
retention: $877,250)
Recommendation — (1) Award contract to Tron Construction, Inc. for Group 24; (2) Authorize
the City Manager to execute a construction contract in a form approved by the City Attorney;
(3) Alternatively, discuss and take other action related to this item.
6
Uu
11. Consideration and possible action regarding award of contracts to S &L Specialty
Contracting, Inc. for construction related to Group 25 (31 residences) and Group 26
(25 residences) of the Residential Sound Insulation (RSI) Program. (Estimated
construction cost and retention: $1,690,040)
Recommendation — (1) Reject bid submitted by C.A.S. General Contractor for Group 25; (2)
Award contracts to S &L Specialty Contracting, Inc. for Groups 25 and 26; (3) Authorize the
City Manager to execute construction contracts in a form approved by the City Attorney; and
(4) Alternatively discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher —
Council Member Jacobson —
Council Member Boulgarides —
Mayor Pro Tern Busch —
UI
Mayor McDowell -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding award of contracts to Wyle, Inc. for Design and
Testing services and Construction Monitoring and oversight services related to the Residential
Sound Insulation (RSI) Program. (Fiscal impact: $1,613,720 for Design and Testing services
and $493,380 for Construction Monitoring and Oversight services, included in the 2007 -2008
budget)
RECOMMENDED COUNCIL ACTION:
1) Award a contract to Wyle, Inc. for Design and Testing Services; 2) Award a contract to
Wyle, Inc. for Construction Monitoring and Oversight Services; 3) Authorize the City Manager
to execute contracts in a form approved by the City Attorney; and 4) Alternatively, discuss and
take other action related to this item.
BACKGROUND & DISCUSSION:
At its meeting of December 18, 2007, the City Council authorized staff to begin negotiations
with Wyle, Inc. for provision of Design and Testing services as well as Construction Monitoring
and Oversight Services related to the City's Residential Sound Insulation Program. Staff has
successfully negotiated pricing for both of these proposed contracts in support of sound
insulating approximately 300 residences, annually.
Federal Aviation Administration (FAA) regulations require consultants utilized for consultant
services related to the City's Residential Sound Insulation Program to be selected based on
qualifications, not cost, and prices to be negotiated after selection.
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
Proposals from Wyle, Inc.
FISCAL IMPACT:
Operating Budget: $2,920,650
Amount Requested: $2,107,100
Account Number: 116 -400- 0000 -6214
Appropriation Required: X Yes _ No
ORIGINATED: DATE: March 11,
0M
James S. O'Neill, Program
REVIEWED BY: ,, �4
Jeff WVag, City Manager
DATE: f L b
11
1
Background and Discussion (con't):
Extensive negotiations were held with Wyle, and the total negotiated pricing for both contracts
represent 18.18% of the RSI Program's anticipated $11,587,500 budget, and 15.67% of the
RSI Program's $13,450,000 annual budgets of the past two years. The Letter Agreement with
Los Angeles World Airports (LAWA) states that "City of El Segundo will ensure that non -
construction planning, engineering, design, noise measurement and administrative overhead
costs (undertaken by either or both the City of El Segundo's staff or consultants) will be
approximately 20% of the total project costs." In addition, these percentages are in keeping
with historic averages for such expenditures.
The Wyle, Inc. proposal of $1,613,696 for Design and Testing Services includes $23,720 in
"Start-Up Costs" to review and revise the RSI Program's current policies and procedures,
finalize a Policy and Procedures Manual, establish a design format specific to the Program's
needs, and review and revise Standard Specifications and Details to be included with plans for
contractors. The Design and Testing Services agreement is based on a fixed price fee of
$5,300 per unit, and represents approximately a 3.9% reduction in design costs compared to
the previous contract with the previous Design and Testing services consultant.
Wyle, Inc. has also submitted a proposal for $493,380 for Construction Monitoring and
Oversight Services. The RSI Program anticipates annual construction of twelve (12) groups of
approximately 25 to achieve the goal of treating 300 homes, and Wyle's proposal is based on
providing staff to serve in the same capacity as the City's Construction Coordinators for six (6)
groups of construction and staffing to provide monitoring contractor's labor compliance for all
twelve (12) groups of construction. (City Construction Coordinators will manage the other six
groups of construction.)
Both contracts would be for a period of two (2) years (as it typically takes a home one year to
complete the design and construction), with the City's discretion of extending the agreements
in one (1) year increments for a maximum of four (4) years.
As City Council is aware, none of these costs are debited from the City's General Fund.
Eighty percent (80 %) of costs associated with the Residential Sound Insulation Program are
covered by federal grant funding from the FAA until those funds identified in the Grant
Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, with the
exception of elective "Owner Upgrades" selected by property owners, are covered by the
settlement with Los Angeles World Airports (LAWA). "Owner Upgrades" are paid for by the
requesting property owners.
Proposal Number: 580.08.025.02
11- Mar -08
Design and Testing Services
$1,613,720
Construction Monitoring and Oversight Services
Fixed Fee
Units
Contract
Start-Up Costs
N/A
N/A
$23,720
Dwelling Unit
$5,300 / Dwelling
300
$1,590,000
$1,613,720
Construction Monitoring and Oversight Services
$493,380
wyle
13
Fixed Fee
Units
Contract
Construction Oversight
$2,406 / Dwelling
150
$360,900
Labor Compliance
$11,040 / Group
12
$132,480
$493,380
wyle
13
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP Start-Up Costs
Schedule 1
Total Program Cost
Direct Labor (Fully Burdened)
Labor Category Title (Typical)
Hours
Rate /Hour($)
Total
Job Group 13 Program Manager
16
190.00
3,040
Job Group 11 Sr. Programmer
120
155.00
18,600
Job Group 10 Senior Designer
0
125.00
0
Job Group 8 Engineer
16
95.00
1,520
Job Group 7 Sr. Admin. Assistant
8
70.00
560
Total Direct Labor (Fully Burdened)
160
23,720
Other Direct Costs
Travel, Materials & Subcontractor
0
Total
23,720
NOT 10 HE DISCLOSED ] R
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP Start-Up Costs
Schedule 2
Labor Hour Detail By Labor Grade
Task Description 13 12 11 10 8 7 Hours Price
Policy & Procedures 16 120 16 8 160 $23,720
Totals 16 0 120 0 16 8 160 $23,720
Nor ro ae DISCLOSED J
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP Design Services - 25 Unit Module
Schedule 1
Total Program Cost
Direct Labor (Fully Burdened)
Labor Category Title (Typical)
Hours
Rate /Hour($)
Total
Job Group 13 Program Manager
18
190.00
13
3,420
Job Group 12 RS1P Manager
8
170.00
12
1,360
Job Group 11 CM Manager
13
155.00
11
2,015
Job Group 10 Senior Designer
99
125.00
10
12,375
Job Group 9 Engineer
170
110.00
9
18,700
Job Group 7 Cad Operator
33
70.00
7
2,310
Job Group 6 Admin. Assistant
71
65.00
6
4,615
Total Direct Labor (Fully Burdened)
412
44,795
Other Direct Costs
Travel, Materials & Subcontractor
87,705
Total
132,500
Unit Cost: $5,300
City to provide a minimum of 300 units per year on schedule to
facilitate the planned schedule (attached).
wyle
NOT TO BE DISCLOSED 1 `)
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP Design Services - 25 Unit Module
Schedule 2
Labor Hour Detail By Labor Grade
Task Description 13 12 11
10
9
7
6
Hours
Price
Survey
8
40
2
6
56
$50,921
Acoustic Design, QC 4
12
40
25
81
$50,188
Design Review w /H. O.
4
40
25
69
$6,525
Plan Check/Final Review
13
4
2
20
39
$3,505
Bid Documents 13
16
4
12
45
$5,075
Pre - Bid /Pre -Con Meetings
23
4
27
$3,135
FMV
20
20
$2,200
Night Meetings 1
3
6
10
$1,225
Program Mgt/QC 16 4
20
40
$7,074
Acoustic Audits 1
20
4
25
$2,650
Totals 18 8 13 99 170 33 71 412 $132,498
Grade Level 13 - Stephen Martin to provide Management Oversight
Grade Level 12 - Deeanna Wozniak to provide RSIP /Design Management Oversight
Grade Level 11 - Rod Royales to provide construction review of documents
Grade Level 10 - Ferdows Fazeli, Rachael Romond to provide Design /Quality
Grade Level 9 - George Kourtis, Matt Zirbes to provide "Design'
Grade Level 7 - Al Lozano to provide CAD Services
Grade Level 6 - "New Hire" to provide Administrative Services
wyle
NOT TO BF DISCLOSED
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP 2008 Construction Oversight - 25 Unit Module
Schedule 1
Total Program Cost
Direct Labor (Fully Burdened)
Labor Category Title apical)
Hours
Rate /Hour($)
Total
Job Group 13 Program Manager
6
190.00
1,140
Job Group 11 Const. Manager
452
120.00
54,240
Job Group 8 Construction Engineer
49
80.00
3,920
Total Direct Labor (Fully Burdened)
507
59,300
Other Direct Costs
Travel & Materials (Cell Phones /Mileage)
850
Total
60,150
Unit Costs: $2,406
$500 per day beyond construction period stated in the specifications.
wyle
NOT TO RE DISCLOSED 4
1
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP 2008 Construction Oversight - 25 Unit Module
Schedule 2
Labor Hour Detail By Labor Grade
Task Description
13 11
8
Hours
Price
Pre - Construction
16
4
20
$2,240
FMV
25
4
29
$3,320
Submittal Review
25
25
50
$5,000
Oversight
256
256
$30,720
Management
6 40
46
$6,790
Meetings
40
8
48
$5,440
Punchlist
25
4
29
$3,320
Final Inspection
25
4
29
$3,320
Totals 6 452 49 507 $60,150
Grade Level 13 - Stephen Martin to provide Management Oversight
Grade Level 11 - Construction Management services to be provided by:
Rod Royales, Chris Shepard, Ron Taguding or TBD.
Grade Level 8 - Earl Harris to provide Construction Engineering Services
wide
NOT I'D BE DISCLOSED '( l!�
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP 2008 Labor Compliance - 25 Unit Module
Schedule 4
Total Program Cost
Direct Labor (Fully Burdened)
Labor Category Title (Typical)
Job Group 13 Program manager
Job Group 11 Const. Manager
Job Group 8 Const. Engineer
Total Direct Labor (Fully Burdened)
Other Direct Costs
Travel, Materials & Subcontractor
Total
Unit Costs: $442
Hours Rate /Hour($)
8 190.00
22 120.00
86 80.00
116
Total
1,520
2,640
6,880
11,040
Assumptions:
1. One 3 hour review per weekly certified payroll for contruction period
2. Additional reviews - $525
,r17
11,040
wyle
NOT TO BE DISCLOSED c G
Proposal Number: 580.08.025.02
11- Mar -08
El Segundo RSIP 2008 Labor Compliance - 25 Unit Module
Schedule 5
Labor Hour Detail By Labor Grade
Task Description
13 11 8
Hours
Price
Obtain Data /Maintain Log
4 8
12
$1,120
Review CPRs
4 8 40
52
$4,920
Interview Process
6 30
36
$3,120
Report
4 4 8
16
$1,880
Totals 8 22 86 116 $11,040
Grade Level 13 - Steve Martin to provide Management Oversight
Grade Level I I - Construction Management services provided by Rod Royales
Grade Level 8 - Construction Engineering services provided by Earl Harris
wyle
NUT TO BE DISCLOSED A
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committee
Commissions and Boards
AGENDA DESCRIPTION: Consideration and possible action regarding the adoption of an
Ordinance to amend the El Segundo Municipal Code to conform Municipal Code with statutory
provisions of the Digital Infrastructure and Video Competition Act (DIVCA) regarding cable and
commercial video services, including establishing franchise and PEG (Public Education
Government) fees at the current local franchise fee rates of 5 % and 2% of gross revenues,
respectively. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION: (1) Approve the recommendation of the El Segundo
Community Cable Advisory Committee to amend the El Segundo Municipal Code in order to
conform Municipal Code with statutory provisions of the Digital Infrastructure and Video
Competition Act (DIVCA) and set fees at the existing franchise rate of 5% and PEG rate of 2%
of gross revenues; (2) Introduction of Ordinance (3) Schedule second reading and adoption of
Ordinance on April 1, 2008; (4) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The California Public Utilities Commission (CPUC) has issued state video franchises licenses
to Time Warner Cable, AT &T and Verizon under the Digital Infrastructure and Video
Competition Act of 2006 (AB 2987), which created a new state video franchise
system. Additionally, the CPUC promulgated new regulations which necessitate the City
amend the Municipal Code to conform with state law and regulations.
(Continued on Next Page)
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance
FISCAL IMPACT: None
Operating Budget: NIA
Amount Requested: NIA
Account Number:
Project Phase:
Appropriation Required: Yes X No
ORIGINATED BY: 7 DATE:
Bill Crowe, As is City
REVIEWED B
Jeff S �rf, pity Manager
DATE:
BACKGROUND & DISCUSSION CONTINUED:
As our local cable franchisee Time Warner Cable has now obtained a state franchise, many of
the Municipal Code provisions on cable franchising are obsolete. Additionally, DIVCA requires
cities enforce the customer service requirements, and a few other sections appear to require
local code amendments. The City Attorney's Office has drafted a proposed ordinance to
address these issues.
As DIVCA requires cities provide the state franchisees with information on the existing
franchise fees before the franchisees are required to remit the franchise fees, the draft
ordinance adds language to establish a franchise fee of 5% and a PEG fee of 2% of gross
revenues, consistent with the city- issued franchise fee terms. It is within the City Council's
discretion to impose lower requirements.
It should be noted that because the state franchise system is brand new and the CPUC has
eschewed any interest in exercising program management oversight, there is little practical
experience available on how to interact with the state franchisees. As of this point, only Time
Warner Cable and AT &T have been issued state video franchises to serve the City of El
Segundo.
Additionally, as the state has declined to assume responsibility for enforcing customer service
complaints, the draft ordinance adds language to the Municipal Code adopting customer
service standards as set by the Legislature in Public Utilities Code section 5900. Monetary
penalties for a breach of the Customer Service Standards by the state franchisee were also
set by the Legislature and require that fifty percent (50 %) of the penalty must be given to the
state for its Digital Divide Account established by the DIVCA. Monetary penalties range from
$500 for the first material breach to as high as $3000 for the third or further material breaches.
As the state franchisees are also required to properly serve the City's interest in PEG
programming, each state franchisee must comply with the PEG system interconnection
requirements of Public Utility Code section 5870. The ordinance incorporates language to
address interconnection issues.
In summary, in order to conform Municipal Code with statutory provisions of the Digital
Infrastructure and Video Competition Act (DIVCA) it is recommended the City Council 1)
Approve the recommendation of the El Segundo Community Cable Advisory Committee to
amend the El Segundo Municipal Code and set fees at the existing franchise rate of 5% and
PEG rate of 2% of gross revenues; 2) Introduce the Ordinance; and 3) Schedule second
reading and adoption of Ordinance at the City Council meeting on April 1, 2008.
a5
ORDINANCE NO.
AN ORDINANCE OF AMENDING § 9 -6 -3 AND ADDING A NEW §
9 -6 -27 TO THE EL SEGUNDO MUNICIPAL CODE
ESTABLISHING VIDEO FRANCHISE FEES, PEG FEES,
PENALTIES AND OTHER RELATED MATTERS FOR STATE
VIDEO FRANCHISE AGREEMENTS.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: E1 Segundo Municipal Code ( "ESMC ") § 9 -6 -3 is amended by adding the
definition of "State Franchisee" in alphabetical order to read as follows:
"State Franchisee" means any holder of a State- issued video franchise operating in the
City, as defined in Public Utilities Code § 5830(p).
SECTION 2: A new § 9 -6 -27 is added to the ESMC to read as follows:
"9 -6 -27: STATE VIDEO FRANCHISES:
A. PEG Fee Established. In accord with Public Utilities Code § 5870(n), any
Grantee of a Franchise, or State Franchisee, must pay the City a fee for the
support of PEG channel facilities.
The amount of the PEG Fee established by this section 9 -6 -27 is
two percent (2 %) of Gross Revenues, as defined in this Code, the
applicable City- issued franchise, or Public Utilities Code § 5860(d).
B. Franchise Fee Established. For any State Franchisee, the amount of the
franchise fee imposed by Public Utilities Code § 5840(q) is five percent
(5 %) of Gross Revenues, as defined in Public Utilities Code § 5860(d).
In accord with Public Utilities Code § 5860(a), the City Manager, or
designee, will prepare and provide to State Franchisees all
necessary documentation supporting the percentage franchise fee
paid by the incumbent cable operator serving the City.
C. Notices from State Franchisees. Any notice a State Franchisee is required
to deliver to the City by Public Utilities Code § 5840(m) must be delivered
to the City Ml :lager, or designee.
D. Nothing in this Chapter is intended to limit or restrict in any way the
imposition of any existing or future generally applicable,
nondiscriminatory, competitively neutral tax, fee, or charge to a State
Franchisee, City franchisee or the services the franchisees provide.
E. Customer Service Provisions for State Franchisees.
2�
All State Franchisees must comply with all applicable State and
Federal laws and regulations regarding customer service and
customer protection.
2. The City Manager, or designee, may review the performance of
State Franchisees for compliance with the customer service
requirements specified in Public Utilities Code § 5900 (the
"Customer Service Standards ").
3. If the City believes a material breach of the Customer Service
Standards has occurred, the City Manager must give the State
Franchisee written notice of any alleged material breach(es). The
State Franchisee must remedy the specified material breach(es) not
later than thirty (30) days from receipt of the notice.
4. If the State Franchisee fails to remedy the specified material
breach(es) within thirty (30) days, the City Manager, or designee,
may impose monetary penalties as set forth in this Section.
F. The City Manager, or designee, may impose monetary penalties as
provided by this Section as follows:
Up to five hundred dollars ($500) for each day of each material
breach, not to exceed one thousand five hundred dollars ($1,500)
for each occurrence of a material breach.
For a second material breach of the same nature within 12 months,
up to one thousand dollars ($1,000) for each day of each material
breach, not to exceed three thousand dollars ($3,000) for each
occurrence of the material breach.
For a third or further material breach of the same nature within 12
months, up to one thousand dollars ($1,000) for each day of each
material breach, not to exceed three thousand dollars ($3,000) for
each occurrence of the material breach.
4. Any monetary penalty imposed under this section may be appealed
by the State Franchisee to the City Council. Appeals must be
received in writing by the City Clerk within sixty (60) days of
imposition of the penalty. The State Franchisf e may present any
relevant written or oral evidence of its choice The City Council
may uphold or reverse, in whole or in part, the imposition of the
monetary penalties.
G. The City Manager, or designee, must ensure PEG transmissions, content,
and programming provided by the City to a State Franchisee is in a format
2 �' J
compatible with the State Franchisee's system. In the alternative, the
transmissions, content, and programming may be provided in a industry
standard format, in accord with Public Utilities Code § 5870(g)(1).
H. For the duration of any City- issued franchise, if that Franchisee has
existing unsatisfied obligations under the franchise to pay to the City any
cash payments for the ongoing costs of public, educational, and
government access channel facilities or institutional networks, the fee
payable by each City and State Franchisee is the Franchisee's pro rata per
subscriber share of the cash payment required to be paid by the City
franchisee to the City for the costs of PEG channel facilities.
Within forty -five (45) days after receiving notice required by Public
Utilities Code § 5840(n), each City and State Franchisee must
provide to the City Manager, or designee, a written statement of the
number of its subscribers within the Franchisee's service area in the
City.
2. Within forty -five (45) days after receiving all Franchisee subscriber
number statements, the City Manager, or designee, must calculate
the division of the cash payments among all City and State
Franchisees, and provide written notice to each Franchisee of the
Franchisee's share of the cash payment. This amount may
expressed as a percentage of gross revenue or as an amount per
subscriber, per month, or otherwise.
Interconnection. To properly serve the City's interest in PEG
programming, each State Franchisee and City Franchisee must comply
with the PEG system interconnection requirements of Public Utilities
Code § 5870. The City Manager, or his or her designee, may make any
interconnection determinations of the City under Public Utilities Code §
5870, including requiring interconnection where the City Franchisee and
State Franchisee fail to reach a mutually acceptable interconnection
agreement."
SECTION 3: Repeal or amendment of any provision of the El Segundo Municipal Code
herein will not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before, this
Ordinance's effective date. Any such repealed part will remain in full force and effect for
sustaining action or prosecuting violations occurring before the effective date of this
Ordinance.
SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
t)
SECTION 5: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting; and,
within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be
published or posted in accordance with California law.
SECTION 6: This Ordinance will become effective on the thirty -first (31st) day
following its passage and adoption.
PASSED AND ADOPTED this day of , 2008.
Kelly McDowell, Mayor
4
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five; that the
foregoing Ordinance No. was duly introduced by said City Council at a regular
meeting held on the day of , 2008, and was duly passed and
adopted by said City Council, approved and signed by the Mayor, and attested to by the
City Clerk, all at a regular meeting of said Council held on the day
of , 2008, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
ATTEST:
Cynthia Mortesen, City Cjrk
I Memos 141,
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/22/2008 THROUGH 3/6/2008
Date
Payee
Amount
Description
2/22/2008
State of CA
982.16
Child support withholdings
2/22/2008
Nationwide Retirement
28,011.00
457 contributions
2/22/2008
Manufactures & Traders
37,745.13
Vantage 457
2/22/2008
Health Comp
284.53
Weekly claims
2/26/2008
Federal Reserve
150.00
Employee I Bonds
2/27/2008
Cal Pers
272,489.47
Retirement
2/27/2008
Lane Donovan Golf
20,564.52
Lakes Payroll
3/5/2008
Unumprovident
341.40
LTD insurance
3/5/2008
Cal Pers
380,738.48
Health
3/6/2008
Health Comp
3,069.27
Weekly claims
2/22- 3/6/08
Workers Comp Activity
12,108.47
SCRMA checks issued
756,484.43
DATE OF RATIFICATION: 3/18/08
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
756,484.43
317/0,9
Depup Treas rer Date
-311o14
Director finance Date
City nager D to
formation on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
J
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 4, 2008 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tem Busch -
Present
Council Member Boulgarides -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
City Attorney Hensley advised the Council that the Regional Water Quality Control Board had
issued a letter dated March 4, 2008 to the City of El Segundo which contained a Notice of Violation
and Order with respect to alleged water quality violations in the Santa Monica Bay. The City
Attorney recommended that pursuant to Government Code Section 54954.2 the City Council vote
to add this matter to the closed session agenda under Government Code Section 54956.9 (b) -
threatened litigation. The City Attorney explained that the City did not have notice of the letter or
the contents thereof until after the posting of the agenda and that the City Attorney's Office needed
direction regarding the handling of the matter prior to the regularly scheduled Council Meeting.
The Council by 5 -0 vote approved adding the item to the closed session agenda.
The City Attorney also stated that Council would be meeting in closed session pursuant to items
identified on the agenda and Government Code §54956.9(b) items were a threat of litigation
regarding the Coleman Claim 07 -62 and the Henry Radio Claim 07 -48.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
a]
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 1
3 1
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) -
-3- matters
Pulido v. City of El Segundo, et al., Ninth Circuit Court of Appeals Case No. 06- 55539/06 - 55798.
Solomon vs. City of El Segundo, LASC Case No. BC372401.
Federal Insurance Co. v. City of El Segundo, LASC Case No. YC056394.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter
SPECIAL MATTERS: -0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 2
w
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 4, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Father Alexei Smith, Saint Andrews Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
PRESENTATIONS
(a) Mayor Pro Tern Busch presented a Proclamation to Treemuskateers proclaiming March 8,
2008 as California Arbor Day and invite all citizens to plant and care for Trees to the Sea
with Tree Musketeers.
(b) Mayor McDowell presented a Proclamation to declare Sunday, March 9, 2008 as "Knights of
Columbus Day ".
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Busch -
Present
Council Member Boulgarides -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
Mark Hensley, City Attorney, made a statement regarding political activity during public
communications. Stated some examples of the types of statements that were not appropriate
during Council Meetings included: introducing yourself as a council candidate, making statements
that include any reference to the fact that you are running for council, making statements either in
support of or against a candidate, or discussing in any manner city council candidates in the
context of the election. However, members of the public do have the right under the Brown Act to
discuss any matter that is within the subject matter jurisdiction of the City and have the right to
express opinions regarding the City Council and its Members relating to City business. As the City
is precluded under the law from using resources for political campaigns, such are by definition not
within the subject matter jurisdiction of the City and cannot be discussed during Council Meetings.
Stated this admonition also held true for ballot measures and other local, state and federal offices
that were the subject of the upcoming election.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 3
33
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. - NONE
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Consideration and possible action regarding past and pending improvements at the Urho
Saari Swim Stadium (The Plunge) at 219 W. Mariposa Avenue. (Fiscal Impact: None)
Richard Brunette, Recreation and Parks Director, gave a report.
Council consensus to receive and file report.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
2. Approved Warrant Numbers 2564330 to 2564541 on Register No. 10 in the total amount of
$2,168,579.14 and Wire Transfers from 2/8/2008 through 2/21/2008 in the total amount of
$1,551,145.16. Authorized staff to release. Ratified: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of February 19, 2008.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 4
34
4. Accepted the work as complete on the Recreation Park Baseball Lighting and Scoreboard
Replacement at 339 Sheldon Street. Capital Improvement Program PW No. 07 -07. (Final
Contract Amount = $160,305.18). Authorized the City Clerk to file a Notice of Completion in
the County Recorder's Office.
5. Second reading by title only and adoption of Ordinance No. 1416 to approve an amendment
to the contract between the Board of Administration of the California Public Employees
Retirement System (PERS) and the El Segundo City Council providing Section 21548 (Pre -
Retirement Option 2W Death Benefit) for the City's local miscellaneous members (non
safety employees).
6. Second reading by title only, and adoption of Ordinance No. 1417 for Zone Text
Amendment No. 08 -01 and Development Agreement No. 07 -03 (Second Amendment to
Development Agreement No. 03 -01) for the Plaza El Segundo Development.
7. Approved a budget appropriation of $395,000 for building plan review services; Authorized
City Manager to execute a Third Amendment to the Professional Services Agreement No.
3636 with MRH Structural Engineers, in a form approved by the City Attorney to increase
the amount in the agreement and purchase order by $195,000 for plan review services
Authorized City Manager to execute a Professional Services Agreement No. 3790 with JLee
Engineering, in a form approved by the City Attorney for an amount and purchase order of
$200,000 for plan review services. Expenditures are partially offset by revenue collected for
plan review services paid by developers)
8. Declared City property identified in the staff report as surplus and authorized the Purchasing
Agent to sell and dispose of City property (computer equipment, office furniture, etc.) that
has been designated as surplus and /or unsuitable for continued City use at auction. (Fiscal
Impact: Revenue)
9. PULLED FOR DISCUSSION BY MAYOR PRO TEM BUSCH
MOTION by Council Member Fisher, SECONDED by Council Member Boulgarides to approve
Consent Agenda Items 2, 3, 4, 5, 6, 7 and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
CALL ITEMS FROM CONSENT AGENDA
9. Consideration and possible action regarding an update on staffing and workload issues in
the Planning and Building Safety Department. (Fiscal Impact: None)
Staff to return to Council with updated accurate plan check statistics with inactive files deleted and
up to date statistics on the backlog of plan checks and planning projects.
Council consensus to received and file an update on staffing and workload issues in the Planning
and Building Safety Department.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 5
35
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher — Reminded community that on Saturday, March 8th starting at 9:00 a.m.
the final planting of "Trees to the Sea" would be held along Imperial Highway.
Council Member Jacobson — Noted that the Douglas Street Grand Opening would be held at 2:00
p.m. on Friday, March 7, 2008.
Council Member Boulgarides — Reported that there were still trees to purchase for the "Trees to the
Sea" planting and stated that the El Segundo High School would be holding a Blood Drive on
Saturday, March 8.
Mayor Pro Tern Busch —
10. Consideration and possible action to hold the first El Segundo Environmental Fair on
Thursday, July 3, 2008 (Fiscal Impact: $3,000).
Jeff Stewart, City Manager, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgarides to approve the
El Segundo Environmental Fair to be held in conjunction with the Farmers Market on Thursday,
July 3, 2008. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Reported on Little League and Softball Opening Day. Thanked the Police Department and Fire
Department for the outstanding customer service and support of the community.
Mayor McDowell — Spoke on the upcoming Douglas Street Grand Opening Ceremony on Friday.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. - NONE
MEMORIALS — Velma Mae Webster Hines and Jean Jacobson.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 6
3611
ADJOURNMENT at 7:47 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2008
PAGE NO. 7
a17
1
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a Standard Public Works Contract
to Best Contracting Services for the installation of a roof for City Hall above the Council
Chambers and air conditioning modifications at 350 Main Street — Project No. PW 08 -02
(Fiscal Impact = $64,590.00).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Authorize the City Manager to execute a Standard Public Works
Contract in a form approved by the City Attorney with Best Contracting Services in the amount
of $64,590; (2) Appropriate funds in the amount of $64,590 from the Roof Replacement City
Hall; (3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On January 15, 2008, City Council approved the plans and specifications and authorized staff
to solicit bids for the Installation of a Roof for City Hall Above the City Council Chambers and
Air Conditioning Modifications. Best Contracting Services submitted the lowest responsible
and responsive bid at $64,590.00. On March 4, 2008, the City Clerk's office opened 5 bids that
were submitted by 11:00 am.
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT:
CIP:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$64,590
$0
$64,590
301 -400- 8201 -8511
Award of Contract
Yes $64,590 from 301 - 400 - 8201 -8511
(Continued on Next Page)
ORIGWAI TED BY: DATE:
Dan Garcia, AssisIgnt Ci6 E gineer
REVIEWED BY• DATE:
Jeff SAAArt, City Manaaer
.� o
5
BACKGROUND & DISCUSSION (Continued):
The bids were as follows:
Rite Way Roof Corp.
$109,571
Eberhard
$96,361
Solar Integrated Technologies
$80,000
Coast Roof Co., Inc.
$77,101
Best Contracting Services
$64,590
The project is a part of the FY 2007 -2008 Capital Improvement Program and $125,000 was
assigned to this project and approved during the budget process. It was not part of last years
CIPAC (07/08) but from a previous CIPAC. It had been carried over from previous years. The
proposed amount of $64,590 from account 301 -400- 8201 -8511 Roof Replacement City Hall is
sufficient to perform this project.
The project was initiated due to the repairs that were targeting that area of the City Hall roof.
There were leaks and areas that needed to be sealed. The useful life of the roof had run its
course and it is time for a replacement roof in this area. A relatively new air conditioning
system was placed in this area above the City Council Chambers and will have to be lifted
during the roof replacement then re -set in place as part of this project.
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a Standard Public Works Contract
to Pacific Construction Co. for the installation of a Biological Wastewater Closed Loop System
at 400 Sepulveda Blvd. — Project No. PW 08 -01 (Fiscal Impact = $71,930.00).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Authorize the City Manager to execute a Standard Public Works
Contract in a form approved by the City Attorney with Pacific Construction Co. in the amount of
$71,930; (2) Appropriate funds in the amount of $71,930 from the Golf Course Enterprise
Fund and, (3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On January 15, 2008, City Council approved the plans and specifications and authorized staff
to solicit bids for the Installation of a Biological Wastewater Closed Loop System at the Golf
Course Maintenance Yard. Pacific Construction Co. submitted the lowest responsible and
responsive bid at $71,930.00. On March 4, 2008, the City Clerk's office opened 5 bids that
were submitted by 11:00 am.
(Continued on Next Page)
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT:
CIP: $0
Operating Budget: $71,930
Amount Requested: $71,930
Account Number: 503 -400- 5301 -8103
Project Phase: Award of Contract
Appropriation Required: Yes $71,930 from 503 -400- 5301 -8103
O TED B . DATE:
Dan Garcia, Assis nt i Engineer
REVIEWED BY: / DATE: 31,,-h
Jeff Stg6virt, "City Manager
ti 1
BACKGROUND & DISCUSSION (Continued):
The bids were as follows:
Humphrey Constructors
$128,200
Atlas- Allied, Inc.
$124,680
Clark Contracting
$94,800
MMC, Inc.
$86,300
Pacific Construction Co.
$71,930
The project is a recommendation from the Golf Course Sub - Committee and funds of $60,000
were appropriated from the Golf Course Enterprise Fund (operating budget). An additional
$11,930.00 is available in the same fund to use for this purpose.
The project consists of a basic small water filtration plant and constructing a concrete pad. The
Golf Course vehicles will pull up onto the pad and water from the plant will be sprayed onto the
vehicles to clean them every night. The water is then recycled and sediments are trapped in a
filter that can be emptied. Water in the plant can last up to 3 years.
[l n
z �
�� J
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the examination plan for the
Personnel Merit System job classification of Equipment Mechanic 1 /11. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Approve the examination plan;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall
recommend to the City Council, an appropriate examination plan and weights for each portion
of the examination for Personnel Merit System job classifications.
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of initiative Ordinance No. 586 in April 1962.
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number: Various
Project Phase:
Appropriation Required: Yes X NO
ORIGINATED BY: DATE: February 7, 2008
Bob Hyland, In im Directo uman Resources
REVIETrt, DATE: '
Jeff St y Mana ger Agenda 568
7
41-111
BACKGROUND & DISCUSSION:
For departments other than the Police and Fire Departments, the plan may consist of any
one or combination of the following techniques:
1. Written;
2. Oral;
3. Demonstration;
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluated the relative capacities of the applicants.
Police and Fire Departments:
The examination plan, for entrance or promotional, for the Police and Fire Departments,
shall consist of a written examination and one or more of the following:
1. Oral;
2. Demonstration;
3. Any evaluation of education certification, experience, or skills or any test of
manual skills or physical fitness, which fairly evaluates the relative capacities of
the applicant.
Equipment Mechanic 1/11 (Open- Competitive)
Component Weight
Multiple Choice, Written Examination Pass /Fail
Structured Technical and Career Preparation Interview 100%
Previously approved examination plans for Equipment Mechanic 1 (10/16/2001) and
Equipment Mechanic II (9/15/1998) did not include a Pass /Fail, multiple- choice written
examination.
The current testing process is a result of the promotion of an incumbent from Equipment
Mechanic II to Equipment Maintenance Supervisor.
4J
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the status on staffing and workload issues in the
Planning and Building Safety Department. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Receive and file; and /or
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
This report is a follow up to the one presented to the Council at the meeting on March 4, 2008.
At that meeting, staff indicated that the report needs to be corrected because they were based
on data from a computer system that has not been properly maintained over the past 5 years
due to the lack of resources. In response, Council directed staff to continue working on the
problem and provide an update at a later meeting. Staff has been diligently working to correct
the data in the permit system and this report is intended to provide the Council with the latest
up -dated information available.
Building Safety
Below are two tables: The current report and the previous report (for reference).
Current Report
* Of the 50 plans in plan check, 39 are commercial and 11 are residential
** Of the 150 plans in the development process, roughly 80% are commercial and 20% are residential
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
11 Updated Plannina Proiects Summary
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase: �/A
Awrooriation Required:\
TED BY
Yes X NO
DATE: March 6, 2008
'GAlry Chicots, i ctor of Plan ing and Building Safety
REVI7e:art, DATE: �Z G
Jeff ty Ma nager Agenda 559
ning & Building Safety\Staff Reports 2008 \PBS staff report - cc meeting 3 -18 -08 - plan review backlog.doc c U
Phase A
Phase B
Report
# of plans in
Average Time
# of Plans In
Average Time
Date
plan check
Since Plan
Development
Since Plan
Submittal
Process
Submittal
3/11/2008
50*
2.4 weeks
150 **
14 weeks
* Of the 50 plans in plan check, 39 are commercial and 11 are residential
** Of the 150 plans in the development process, roughly 80% are commercial and 20% are residential
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
11 Updated Plannina Proiects Summary
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase: �/A
Awrooriation Required:\
TED BY
Yes X NO
DATE: March 6, 2008
'GAlry Chicots, i ctor of Plan ing and Building Safety
REVI7e:art, DATE: �Z G
Jeff ty Ma nager Agenda 559
ning & Building Safety\Staff Reports 2008 \PBS staff report - cc meeting 3 -18 -08 - plan review backlog.doc c U
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
BACKGROUND & DISCUSSION Paae 2
Previous Report (For Reference)
* Phase A — Plans have been submitted to the City and is waiting for initial plan check by
City staff.
** Phase B —Initial plan check have been completed and for various reasons, permits have
not been issued.
In phase A, the number of plans in plan check went from 55 to 50. This doesn't mean 5 plan
checks have been completed since the last report. The new 50 plans in plan check represent
a sum of three numbers:
1. 25 plans checked since last report,
2. 20 new plans submitted to the City since last report, and
3. 30 pre- existing plans in the plan check backlog.
In phase B, the number of plans in the development process was significantly reduced from
918 to 150. Analysis of the previous plan check report revealed number of errors in the
database that contributed to the high, erroneous number of projects in the development
process. Majority of the problems were based on staff not properly updating the project status
in the computer system over the past five years. One example is when the permit status is
changed from "applied" to "issued ", the plan check status needed to be manually updated from
"pending" to "approved ". Staff found hundreds of cases where this didn't occur properly. The
remaining 150 plans represent projects that have been plan checked by the City, but for
various reasons (most beyond City's control) permits have not been issued. Few examples of
reasons for delays in obtaining permits are difficulty in obtaining project financing and
redesigning of the project or correcting problems found during plan check.
The following improvements have been made since the last report:
1. Correct errors — all verified incorrect data have been corrected.
2. Improvements to the Computer System (Automation) — certain status changes will
now trigger automatic changes to corresponding statuses.
3. Active Project Report — a new report has been created to better manage plans in the
plan check process and to proactively anticipate when delays in plan check and /or
overall development process arise.
Planning
Attached is a status report on planning projects being processed through the Planning
Division. According to the report, the total number of projects was reduced from 40 to 38
projects as of March 11, 2008. Two projects are scheduled for the next Planning Commission
P: \Planning & Building Safety \Staff Reports 2008 \PBS staff report - cc meeting 3 -18 -08 - plan review backlog.doc , r ,
4 1
Phase A*
Phase B **
Report
# of plans in
Average Time
# of Plans In
Average Time
Date
plan check
Since Plan
Development
Since Plan
Submittal
Process
Submittal
2/26/2008
55
2.4 weeks
918
26 weeks
* Phase A — Plans have been submitted to the City and is waiting for initial plan check by
City staff.
** Phase B —Initial plan check have been completed and for various reasons, permits have
not been issued.
In phase A, the number of plans in plan check went from 55 to 50. This doesn't mean 5 plan
checks have been completed since the last report. The new 50 plans in plan check represent
a sum of three numbers:
1. 25 plans checked since last report,
2. 20 new plans submitted to the City since last report, and
3. 30 pre- existing plans in the plan check backlog.
In phase B, the number of plans in the development process was significantly reduced from
918 to 150. Analysis of the previous plan check report revealed number of errors in the
database that contributed to the high, erroneous number of projects in the development
process. Majority of the problems were based on staff not properly updating the project status
in the computer system over the past five years. One example is when the permit status is
changed from "applied" to "issued ", the plan check status needed to be manually updated from
"pending" to "approved ". Staff found hundreds of cases where this didn't occur properly. The
remaining 150 plans represent projects that have been plan checked by the City, but for
various reasons (most beyond City's control) permits have not been issued. Few examples of
reasons for delays in obtaining permits are difficulty in obtaining project financing and
redesigning of the project or correcting problems found during plan check.
The following improvements have been made since the last report:
1. Correct errors — all verified incorrect data have been corrected.
2. Improvements to the Computer System (Automation) — certain status changes will
now trigger automatic changes to corresponding statuses.
3. Active Project Report — a new report has been created to better manage plans in the
plan check process and to proactively anticipate when delays in plan check and /or
overall development process arise.
Planning
Attached is a status report on planning projects being processed through the Planning
Division. According to the report, the total number of projects was reduced from 40 to 38
projects as of March 11, 2008. Two projects are scheduled for the next Planning Commission
P: \Planning & Building Safety \Staff Reports 2008 \PBS staff report - cc meeting 3 -18 -08 - plan review backlog.doc , r ,
4 1
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
BACKGROUND & DISCUSSION Paae 3
meeting and two additional projects are anticipated for the April 10th Planning Commission
meeting. With the arrival of the two Principal Planners next week, the Planning Division
workload is anticipated to be at a historical average level of projects (approximately 25 projects
at one given time) in approximately 2 months.
P: \Planning & Building Safety\Staff Reports 2008 \PBS staff report - cc meeting 3 -18 -08 - plan review backlog.doc 48
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorization for the Police Department to replace
the Watch Commander's Ford Crown Victoria with a police package Chevrolet Tahoe Flex
Fuel vehicle piggybacking an existing Los Angeles County Sheriff's Department contract.
(Fiscal Impact = $33,200)
RECOMMENDED COUNCIL ACTION:
1) Authorize the Police Department to replace the Watch Commander's Ford Crown
Victoria, currently due for replacement in the equipment replacement fund, with a police
package Chevrolet Tahoe Flex Fuel vehicle.
2) Pursuant to El Segundo Municipal Code Sec. 1 -7 -10, waive the bidding process
authorizing staff to issue a purchase order piggybacking an existing Los Angeles
County Sheriff's Department contract to purchase one police package- Chevrolet Tahoe
Flex Fuel vehicle in an amount not to exceed $33,200, which does not include vehicle
conversion.
3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The current Watch Commander's vehicle, which is a Ford Crown Victoria, has the same
equipment as the patrol units, but is also required to carry a tactical vest, a SL -6 multi - projectile
launcher, a video camera, a mobile command post table with accessories, and a door ram. It
has become increasingly difficult to store and have quick access to the equipment kept in the
trunk of this vehicle because of the limited space. After considering several solutions including
removal of equipment and a variety of trunk storage boxes, staff concluded that replacing the
vehicle with a police package Chevy Tahoe is the most efficient solution. The Tahoe has 60
cubic feet of cargo space, as compared to the Crown Victoria's 21 cubic feet of trunk space.
The police package Tahoe was designed with a low center of gravity and heavy duty springs,
making it the only pursuit certified SUV.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
- Continued-
$33,200 (Equipment replacement)
$33,200
601 -400- 3101 -8105 (Equipment replacement)
Appropri eq ired: X No
ORIG E BY- DATE:
m s, Chief of Police
REVTwart, DATE:
Jeff ty Ma nager
cj
0
Background & Discussion (continued):
Staff proposes the purchase of the Chevy Tahoe in the Flex Fuel configuration, allowing the
vehicle to run on E85 Ethanol, which is a blend of ethanol and gasoline. Although E -85 Ethanol
is not currently available in this area, we would have the option to use it if it becomes available.
The Tahoe averages 14 MPG in the city while the Crown Victoria averages 15 MPG in the city.
v�
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding award of a contract to Tron Construction, Inc. for
construction related to Group 24 (25 residences) of the Residential Sound Insulation (RSI)
Program. (Estimated construction cost and retention: $877,250)
RECOMMENDED COUNCIL ACTION:
1) Award contract to Tron Construction, Inc. for Group 24; 2) Authorize the City Manager to
execute a construction contract in a form approved by the City Attorney; and 3) Alternatively
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On February 19, 2008 the City Clerk's office opened sealed bids for Group 24 (RSI 08 -02) of
the City's Residential Sound Insulation (RSI) Program. The results of the bid openings were
as follows:
1. Tron Construction, Inc. $ 797,500.00
2. S &L Specialty Contracting, Inc. $ 813,500.00
3. Professional Building Contractors, Inc. $ 877,041.00
4. NSA Construction Group, Inc. $ 929,000.00
A review was performed on the Bid from Tron Construction, Inc. was determined to be
responsive.
(Please see attached page entitled "Background and Discussion (cont.,) ")
ATTACHED SUPPORTING DOCUMENTS:
1) Bidder's Proposal and Statement from Tron Construction, Inc.
FISCAL IMPACT:
Operating Budget: $10,200,000
Amount Requested: $ 877,250
Account Number: 116 -400- 0000 -8960
Group: 24
Appropriation Required: _ Yes X No
4;
�JM
ames S. O'Neill, Proaram Manaaer
REVIEWED BY:
Jeff
DATE: 3h-1- /,,U
10
5.11
Background and Discussion (cont.)
As City Council may be aware, Tron Construction had demonstrated difficulties in maintaining
the construction schedule for Groups 15 & 16. Staff has attributed this to two primary factors —
discrepancies with the mechanical and electrical portions of scopes of work for many homes,
including multiple and conflicting versions of plans, and Tron attempting to perform work on
two groups concurrently within the City.
The City continues to work with its consultants and Tron to resolve the remaining issues on
Groups 15 & 16 and expects to close those groups soon. Tron is also performing work related
to Group 19. With not using the two Superintendents utilized for Groups 15 & 16 and only
working on one new El Segundo RSI Project, Tron's performance on Group 19 is significantly
better.
The amount requested for the contract is $877,250, which represents the Total Bid amount
shown on the bid and an additional 10% of that Total Bid for potential change orders related to
unforeseen conditions.
As City Council is aware, eighty percent (80 %) of costs associated with the Residential Sound
Insulation Program are covered by federal grant funding from the FAA until those funds
identified in the Grant Implementation Plan to the City of Los Angeles are exhausted.
Remaining expenses, with the exception of elective "Owner Upgrades" selected by property
owners, are covered by the settlement with Los Angeles World Airports (LAWA).
With the completion of Group 24, the total number of residences completed by the City's RSI
program will be 783.
J ��
BIDDERS'S PROPOSAL AND STATEMENT
CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA
Project Number RSI 08 -02
"Residential Sound Insulation Program — Group 24"
PROPOSAL
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he /she has carefully examined the location of the proposed work
and has otherwise satisfied himself /herself as to the nature and location of the work, and is full
informed as to all conditions and matters which can in any way affect the work or cost thereof,
that he /she has examined the Contract Documents, and has read the accompanying "BIDDING
INSTRUCTIONS" and hereby agrees to provide the following:
To furnish all labor, materials, equipment, transportation, and services and to do all the work
required for the "Residential Sound Insulation Program — Group 24" in strict conformity with
the Contract Documents and at the following lump sum price, to Wit:
Bidder's Proposal and Statement
Group 24
City of El Segundo
Residential Sound Insulation Program
�j
Bidder's
Engineer's
Bid
Property
ID
Address
Description
Estimate
Amount
Subtotal
24.01
204 E. Acacia Ave.
RSI Improvements
$SA
Air Conditioning
Upgrade
(Mechanical)
$ �oZ4l�
Air Conditioning
Upgrade
(Electrical)$
40 $
$ .SUG
$ 6'G;090
24.02
946 Pepper St.
RSI Improvements
$4
$ 3, 3V<)
$ d, 3516)
24.03
942 Pepper St.
RSI Improvements
$41�U;° 1.
$ 30, a -70
$36,a-26
24.04
627 Eucalyptus Dr.
RSI Improvements
Air Conditioning
Upgrade
(Mechanical)
$5 320
Air Conditioning
Upgrade
Electrical
1$1494
$1,500
$ J �(5S
24.05
629 Eucalyptus Dr.
RSI Im rovements
$24'962
$ 35i. Z ej5'
$ S; .3.5'
Bidder's Proposal and Statement
Group 24
City of El Segundo
Residential Sound Insulation Program
�j
24.06
940 Cedar St., Unit 1
RSI Improvements
$281$45,
$ ZZ 7-ZO
Door A Upgrade
$250,
$ /SO
Windows and
Door tint Upgrade
24.07
940 Cedar St., Unit 2
RSI Improvements
Door A U rade
Windows and
Door tint U rade
/lo,G IS
24.08
940 Cedar St., Unit 3
RSI Improvements
Door A Upgrade
Windows and
Door tint Upgrade
=..$ Q(j -, ;
$ y7D
24.09
940 Cedar St., Unit 4
RSI Improvements
$ S 41715
Door A Upgrade
, ,
$ 11150
Windows and
Door tint Upgrade
24.10
965 Cedar St.
RSI Improvements
.�
$33.735.
r$6 ;'
,ZC3
24.11
955 Cedar St.
RSI Improvements
$3314116
24.12
963 Cedar St.
RSI Improvements
"�``:
$ i; 'YllO
$ ay 7043
24.13
959 Cedar St.
RSI Improvements
;$t 04 _
$ .3
Window 1
'
Upgrade
� $663
Window tint
Upgrade
24.14
961 Cedar St.
RSI Improvements
$23 737 , =:
$ 16 S
.Sop's
24.15
900 Cedar St., Unit 301
RSI Improvements
_� °_. ,
$ ,5" 5
$ Q q. 5.2
24.16
1 900 Cedar St., Unit 308
RSI Improvements
r_$I; ,0 ..'.
$ e?&, 77 5
$ '7S
24.17
770 W. Imperial Ave.,
RSI Improvements
4 f
Unit 13
40i 850..
$ a y 7J;6s'
$ dv 7e,5
24.18
707 W. Acacia Ave.
RSI Improvements
Air Conditioning
Upgrade
(Mechanical)
Air Conditioning
;
Upgrade
Electrical
$1,450
$ ,1500
$ 33, 7ZO
24.19
635 W. Acacia Ave.
RSI Improvements
$ 47 7,50
Window 2
Upgrade
$663,
$ 4
Window tint
Upgrade
$ 1.50
$
l�[ /�4-
Bidder's Proposal and Statement 2 ity of S ndo
Group 24 Residential Sound Insulation Program
5 4
24.20
914 Dune St.
RSI Improvements
Door A Upgrade
$50Q r:
$ 300
Windows and
door tint U rade
$q�,QOQ:,`- ,.;m
$ �f'Sd
24.21
921 Hillcrest St.
RSI Improvements
Door A Upgrade
$ ©Q
$ .300
$
Door B tint
Upgrade
1.20
$
Windows tint
U rade
x.$4
` 0
$
24.22
215 W. Walnut Ave.,
Front
RSI Improvements
$
3.7, P4 0
24.23
215 W. Walnut Ave.,
Rear
RSI Improvements
19 , .;`,
$ ,? 17/5
$ 3,1, 115
24.24
305 W. Walnut Ave.
RSI Improvements
$0,iAW ° s
$ 3-V,,7 5
Air Conditioning
Upgrade
(Mechanical)
'` =
x°
Air Conditioning
Upgrade
(Electrical)
w
s
Door B tint
Upgrade
;'10, .
$
Window tint
Upgrade
Storm Doors
Upgrade
W
w,
T ' , .t
24.26
310 W. Imperial Ave,
Unit 7
RSI Improvements
$i�4'36 -..
$, �a✓`�
$3S,aa-5
Total Bid (Contract Sum`)
/
5 eel lwl7e✓yi( �y l 17.e /I S P U )i fi/
(words)
d
$ '% 9 '47 5 00* a
(figures)
In case of discrepancy between the words and figures, the words must prevail.
NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND
ILLEGIBLE BIDS MUST BE DISQUALIFIED
NOTICE: Total Bid (Contract Si, m) must equal the total of Schedule of Values. If the
Total Bid does not equal the total of the Schedule of Values, it is grounds for
rejection of the Bid. Furthermore, inconsistencies between the Schedule of
Values and the Plans for each Dwelling are grounds for rejection of the Bid
Bidder's Proposal and Statement
Group 24
City of El Segundo
Residential Sound Insulation Program
55
This bid is based upon completing the work as set in the Construction Schedule published in the
Contract Documents. if awarded the contract for the Work, the undersigned hereby agrees to
sign the contract and furnish the necessary bonds not more than ten (10) calendar days after
Notice to Proceed date.
Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten
percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to the
undersigned. The undersigned further agrees that in case of default in executing the required
contract with necessary bonds and insurance, within the time limits above specified, said bonds
or check and money payable therein must be fortified to and become the property of the City of
El Segundo, State of California.
Name of Firm: TQoti CO NSt2t iCii o rJ , 1 N e
Address: Z8457 N • M W-O k, FrzES>`so, CA 83704
Telephone Number: 559 - ZZ.R - 7R92
Contractor's License Number: 33l D?
Type of License: CApksS Pv - 6ENC72kt, 13t-tiL D(Ai(s
License Expiration Date: —J4NltA" 31, Zooq
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation ❑ Other
I declare under penalty of perjury that the foregoing is true and correct.
Contractor Representative: RON TL* NQa.DSotJ
Title: P .Esioot s i
Signature:
Dated this IGTIA day of T�VEAZuaej 12008.
If Corporation, please attach evidence of authority to sign.
Bidder's Proposal and Statement 4 City of El Segundo
Group 24 Residential Sound Insulation Program
56
I, Sharyn Donaldson, certify that I am the secretary of the corporation named
herein; that Ron Donaldson who signed this Bid Proposal on behalf of the
corporation, was then President of said corporation; that said Bid Proposal is
within the scope of its corporate powers and was duly signed for and on behalf
of said corporation by authority of its governing body, as evidenced by the
attached true and correct copy of the corporate seal and articles of incorporation.
Sharyi Donaldson, Secretary/ Treasurer
Date:
5 r'
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding award of contracts to S &L Specialty Contracting,
Inc. for construction related to Group 25 (31 residences) and Group 26 (25 residences) of the
Residential Sound Insulation (RSI) Program. (Estimated construction cost and retention:
$1,690,040)
RECOMMENDED COUNCIL ACTION:
1) Reject bid submitted by C.A. S. General Contractor for Group 25; 2) Award contracts to S &L
Specialty Contracting, Inc. for Groups 25 and 26; 3) Authorize the City Manager to execute
construction contracts in a form approved by the City Attorney; and 4) Alternatively discuss
and take other action related to this item.
BACKGROUND & DISCUSSION:
On February 26, 2008 the City Clerk's office opened sealed bids for Group 25 (RSI 08 -03) of
the City's Residential Sound Insulation (RSI) Program. The results of the bid openings were
as follows:
1.
C.A.S. General Contracor
$
615,050.00
2.
S &L Specialty Contracting, Inc.
$
748,200.00
3.
G.E. Chen Constructions, Inc.
$
758,448.00
4.
NSA Construction Group, Inc.
$
798,000.00
5.
Ardalan Construction Co.
$
814,340.00
6.
Professional Building Contractors, Inc.
$
846,852.00
7.
Tron Construction, Inc.
$
876,600.00
(Please see attached page entitled "Background and Discussion (cont.,) ")
ATTACHED SUPPORTING DOCUMENTS:
1) Bidder's Proposal and Statement from C.A.S. General Contractor
2) Bidder's Proposal and Statement from S &L Specialty Contracting, Inc.
FISCAL IMPACT:
Operating Budget:
$10,200,000
Amount Requested:
$ 1,690,040
Account Number:
116 -400- 0000 -8960
Groups:
25 and 26
Appropriation Required:
_ Yes X No
ORIGINATED: DATE: March 7,
r_
dames S. O'Neill, Program Ma
REVIEWED BYE
Jeff Stehart, Citv Manager
DATE: V/2
58
11
Background and Discussion (cont.)
A review was performed on the Bid from C.A.S. General Contractor for Group 25 and it was
determined to be non - responsive. C.A.S. General Contrators' bid did not list the
manufacturers of the major products on which their bid was based.
A review was performed on the Bid from S &L Specialty Contracting, Inc. for Group 25 was
determined to be responsive. S &L Specialty Contracting, Inc. has completed construction
work on Groups 5 — 9 (137 residences) on the City's RSI Program, is completing work related
to Group 17 (27 residences), and has started work related to Groups 21 and 22 (59
residences).
The amount requested for the Group 25 contract is $823,020, which represents the Total Bid
amount shown on the bid and an additional 10% of that Total Bid for potential change orders
related to unforeseen conditions.
On March 6, 2008 the City Clerk's office opened sealed bids for Group 26 (RSI 08 -04) of the
City's Residential Sound Insulation (RSI) Program. The results of the bid openings were as
follows:
1.
S &L Specialty Contracting, Inc.
$
788,200.00
2.
G.E. Chen Constructions, Inc.
$
857,795.00
3.
Professional Building Contractors, Inc.
$
877,300.00
4.
Tron Construction, Inc.
$
895,950.00
5.
Y &M Construction
$
944,820.00
6.
NSA Construction Group, Inc.
$
987,304.00
7.
Horizons Construction Co.'
$
994,055.11
A review was performed on the Bid from S &L Specialty Contracting, Inc. for Group 26 was
determined to be responsive. Again, S &L Specialty Contracting, Inc. has completed
construction work on Groups 5 — 9 (137 residences) on the City's RSI Program, is completing
work related to Group 17 (27 residences), and has started work related to Groups 21 and 22
(59 residences).
The amount requested for the Group 26 contract is $867,020, which represents the Total Bid
amount shown on the bid and an additional 10% of that Total Bid for potential change orders
related to unforeseen conditions.
As City Council is aware, eighty percent (80 %) of costs associated with the Residential Sound
Insulation Program are covered by federal grant funding from the FAA until those funds
identified in the Grant Implementation Plan to the City of Los Angeles are exhausted.
Remaining expenses, with the exception of elective "Owner Upgrades" selected by property
owners, are covered by the settlement with Los Angeles World Airports (LAWA).
With the completion of Groups 25 and 26, the total number of residences completed by the
City's RSI program will be 814.
5 9
BIDDERS'S PROPOSAL AND STATEMENT
CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA
Project Number RSI 08 -03
"Residential Sound Insulation Program — Group 25"
PROPOSAL
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he /she has carefully examined the location of the proposed work
and has otherwise satisfied himself /herself as to the nature and location of the work, and is full
informed as to all conditions and matters which can in any way affect the work or cost thereof,
that he /she has examined the Contract Documents, and has read the accompanying "BIDDING
INSTRUCTIONS" and hereby agrees to provide the following:
To furnish all labor, materials, equipment, transportation, and services and to do all the work
required for the "Residential Sound Insulation Program — Group 25" in strict conformity with
the Contract Documents and at the following lump sum price, to Wit:
Bidder's Proposal and Statement
Group 25
60
City of El Segundo
Residential Sound Insulation Program
Bidder's
Engineer's
Bid
Property
ID
Address
Descri tion
Estimate
Amount
Subtotal
25.01
742 Redwood Ave.
RSI Improvements
a s'
$
$ 29,350.00
Door A Upgrade
{'
$ 200
25.02
724 W. Acacia Ave.
RSI Improvements
$
$ in non-on
25.03
913 Dune St.
RSI Improvements
`` �!
$ 31, 000
Air Conditioning
Upgrade
(Mechanical);
$ 6,000
Air Conditioning
`
Upgrade
(Electrical)
_
$ 1,000
$ 38, 000.00
25.04
947 Cypress St.
RSI Improvements
=
% 39 , 800
$ 39 800.00
25.05
221 W. Walnut Ave.
RSI Improvements
"« `
$ 4.5 , 000
$ 4 3 , 000.00
25.06
508 W. Imperial Ave.
RSI Improvements
Unit 1
$ 50,000
$ 50,000-00
25.07
508 W. Imperial Ave.
RSI Improvements
k
Unit 2:,,
$ 11,000
$ 11,000.00
25.08
508 W. Imperial Ave.
RSI Improvements
Unit 3
$ 1 1 , 000
$ 1 1 , 000.00
Bidder's Proposal and Statement
Group 25
60
City of El Segundo
Residential Sound Insulation Program
25.09
508 W. Imperial Ave.
Unit 4
RSI Improvements
:`
42° ' ' "4 , ,
$ 13,000
$13,000.00
25.10
508 W. Imperial Ave.
Unit 5
RSI Improvements
OR
g� ""
;
$ 9,400
$ 9,400.00
25.11
508 W. Imperial Ave.
Unit 6`"
RSI Improvements
$ 8,400.
$ 8,400.00
25.12
508 W. Imperial Ave.
Unit 7'�
RSI Improvements
t'i
$
$
25.13
508 W. Imperial Ave.
Unit 8
RSI Improvements'
$ 9,000
$ 9,000.00
25.14
508 W. Imperial Ave.
Unit 9
RSI Improvements
�tf
5":
$ 9,500
$ 9,500.00
25.15
508 W. Imperial Ave.
Unit 10
RSI Improvementsr
$ 9,500
$ 9,500.00
25.16
508 W. Imperial Ave.
Unit 11
RSI Improvements
`a 4
�"
$10,300
$ I 0 , 300.00
25.17
900 Cedar St. 4209
RSI Improvements
`':
$19,000
$1 .00
25.18
900 Cedar St. 4203
RSI Improvements
T
$20,000
$ 20 , 000.00
25.19
900 Cedar St. # 106
RSI Improvements
<r
$21 000
$21 000.00
25.20
950 Virginia St. #101
RSI Improvements
`'
$19,000
$19,000.00
25.21
950 Virginia St. #201
RSI Improvements
$19,000.00
25.22
950 Virginia St. #301
RSI Improvements
,,.:`
;'
$
$
25.23
950 Virginia St. #102
RSI Improvements
$19,000
$19,000.00
25.24
950 Virginia St. 4202
RSI Improvements
- =`<
$19,000
$
25.25
950 Virginia St. #302
RSI Improvements
E _
$19,000
$ l 9 , 000.00
25.26
950 Virginia St. #103
RSI Improvements
$19,000
$19.000.00
25.27
950 Virginia St. #203
RSI Improvements
$19,000
$19,000.00
25.28
1 950 Virginia St. #303
RSI Improvements
$18,000
$18 000.00
25.29
950 Virginia St. #104
RSI Improvements
:f :,
$
$
25.30
950 Virginia St. #204
RSI Improvements
"'' =
$18000
$18,000.00
25.31
950 Virginia St. #304
RSI Im rovements
$18,000
$18,000.00
Total Bid (Contract Sum)
* *Six Hundred Fifteen Thousand Fifty & No /100 **
(words)
$ 615,050.00
(figures)
In case of discrepancy between the words and figures, the words must prevail.
NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND
ILLEGIBLE BIDS MUST BE DISQUALIFIED
NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the
Total Bid does not equal the total of the Schedule of Values, it is grounds for
rejection of the Bid. Furthermore, inconsistencies between the Schedule of
Values and the Plans for each Dwelling are grounds for rejection of the Bid
6l
Bidder's Proposal and Statement 2 City of El Segundo
Group 25 Residential Sound Insulation Program
This bid is based upon completing the work as set in the Construction Schedule published in the
Contract Documents. If awarded the contract for the Work, the undersigned hereby agrees to
sign the contract and furnish the necessary bonds not more than ten (10) calendar days after
Notice to Proceed date.
Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten
percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to the
undersigned. The undersigned further agrees that in case of default in executing the required
contract with necessary bonds and insurance, within the time limits above specified, said bonds
or check and money payable therein must be fortified to and become the property of the City of
El Segundo, State of California.
Name of Firm: C.A.S. GENERAL CONTRACTOR
Address: 19827 ReedView Dr. Rowland Heights, CA. 91748
Telephone Number: ( 909) 993 -4874
Contractor's License Number: 319751 -B
Type of License: B
License Expiration Date: November 30, 2009
Type of Entity. Sole Proprietorship ❑ Partnership ❑ Corporation ❑ Other
I declare under penalty of perjury that the foregoing is true and correct.
Contractor Representative:
Title:
Signature:
Dated this 26
day of February , 2008
If Corporation, please attach evidence of authority to sign.
6 n
U
Bidder's Proposal and Statement 3 City of El Segundo
Group 25 Residential Sound Insulation Program
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Bidder acknowledges receipt of the following addenda, has become familiar with their contents,
and has accounted for all such changes in the Bidder's Proposal and Statement. The Bidder must
attach copies of transmittal letters and facsimile cover sheets for each identified addendum.
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Signature: ` -5
Date:
Date:
Date:
Date:
Date:
Date:
Date:
Date:
Dated this _ 26 day of Februar
2008.
6r)
J
Bidder's Proposal and Statement 4 City of El Segundo
Group 25 Residential Sound Insulation Program
DESIGNATION OF MATERIAL SUPPLIERS AND SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act (Chapter 2,
commencing at Section 4100, Division 5, Title 1 of the Government Code of the State of
California) and any amendments thereof, each bidder must set forth below: (a) the name and
location of the place of business of each subcontractor who will perform work or labor or render
service to the prime contractor in or about the construction of the work or improvement to be
performed under this contract in an amount in excess of one -half of one percent (0.5 %) of the
prime contractor's total bid, and (b) the portion of the work which will be done by each
subcontractor under this act and their license number. The prime contractor must list only one
subcontractor for each such portion as is defined by the, prime contractor in this bid.
If a prime contractor fails to specify a subcontractor or if a prime contractor specifies more than
one subcontractor for the same portion of work to be performed under the contract in excess of
one -half of one percent (0.5 %) of the prime contractor's total bid, the Contractor must be deemed
to have agreed that he /she is fully qualified and will perform that portion themselves.
No prime contractor whose bid is accepted must (a) substitute any subcontractor, (b) permit any
subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other
than the original subcontractor listed in the original bid, or subcontract any portion of the work
in excess of one -half of one percent (0.5 %) of the prime contractor's total bid as to which the
original bid did not designate a subcontractor, except as authorized in the Subletting and
Subcontracting Fair Practices Act. Subletting or subcontracting of any portion of the work in
excess of one -half of one percent (0.5 %) of the prime contractor's total bid as to which no
subcontractor was designated in the original bid must only be permitted in cases of public
emergency or necessity, and then only after a finding reduced to writing as a public record of the
City awarding this contract setting forth the facts constituting the emergency or necessity.
MATERIAL SUPPLIERS
6
Proposal and Statement 5 City of El Segundo
Group 25 Residential Sound Insulation Program
Manufacturer
Supplier
Contract Value
Aluminum
Windows
00
Cab
Contact Person
Contact Person 1 l
Company
Company (^�
Address
Address
City / State / Zip Code
City / State Z Code
(.32 2�)
Phone Number
Phone Number
c X231 2619 - 3353
Fax Number
Fax Number
Email Address
Email Address
6
Proposal and Statement 5 City of El Segundo
Group 25 Residential Sound Insulation Program
Vinyl
Windows
Contact Person
Contact Person
Company
Company
Address
Address
Address
Address
City / State / Zip Code
City / State / Zip Code
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Wood
Doors
Contact Person
Contact Persons�
%"Yx 1CxlQ Tl i \\ cy, \�C�
Company
Company,
1
Address
�A�dd�ress p
1Le?F.z 1�iY�'��. k 90a-212,
City / State / Zip Code
City / State/ 2Q Code
(.�z31Z -1�1
Phone Number
Phone Number
(�z31 zl a o
Fax Number
Fax Number
OCG °Q
Email Address
Email Address
Bidder's Proposal and Statement
Group 25
City of Cl Segundo
Residential Sound Insulation Program
fj J
Secondary
(Storm)
Doors
Contact Person
Contact Person
Company
Company
tlCv
�9
Address
Address
�v
City /State / "Lip Code
City /State / Zip Code
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Sliding
Glass
Contact Person
Contact Person
Doors
;(A
Company
Company
Address
Address
City / State / Zip Code
City / State \/ Z Code
Phone Number
Phone Number
( -; Z LA-V
Fax Number
Fax Number
$ 12 000-00
Email Address
Email Address
Secondary
Sliding
Glass
Contact Person
Contact Person
Doors
r\ \
�j N�
Company
Company
CIj 6 "t tn�
Address
Address
11; j lY
City / State / Zip Code
City / State / Zip Code
`
oo
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
b V
Fireplace
Dampers
Contact Person
Contact Person
Company
C. mpany
cqt1O ct IMMA,INA
Address
Address
(�
,,F
)C) lk� % A
/ State /�7lip ode
City / State / Zip Code
/City
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Fireplace
Glass
Contact Person
Contact Person
Doors
c
IICA
Company
Opmpany
:::\ 'An �,\(a � c^lcm
Address
Address
)i,,) � Qb A gcau
City / State / Zip Code
City / State / Zip d4 de
c ��7 �12•l� -1 - �,s��
Phone Number
Phone Number
Fax Number
Fax Number
C> O
—7,b Cep
Email Address
Email Address
HVAC
Equipment
Contact Person
Contact Person
1
i ` l
Com any
Company
',�: 0 • �T V--OLA 9-
Address
Address
City / State / Zip Code
-bknl
City / State /'Lip Code
l hbh3
Phone Number
Phone Number
Fax Number
Fax Number
Email Address CCC)
Email Address
Bidder's Proposal and Statement
Group 25
6;
City of El Segundo
Residential Sound Insulation Program
SUBCONTRACTORS
Bidder's Proposal and Statement
Group 25
bu
City of El Segundo
Residential Sound Insulation Program
Contract
Address & City of
Total &
Name of
Subcontractor's
License
Percentage
Work Activity
Subcontractor
Business Location
Number
of Bid Total
�0 <-"ukC,
M\ I A
UPSNOO
15 `-1 la
cm9c)r5
Z
3 a
Bidder's Proposal and Statement
Group 25
bu
City of El Segundo
Residential Sound Insulation Program
BIDDERS'S PROPOSAL AND STATEMENT
CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA
Project Number RSI 08 -03
"Residential Sound Insulation Program — Group 25"
PROPOSAL
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he /she has carefully examined the location of the proposed work
and has otherwise satisfied himself/herself as to the nature and location of the work, and is full
informed as to all conditions and matters which can in any way affect the work or cost thereof,
that he /she has examined the Contract Documents, and has read the accompanying "BIDDING
INSTRUCTIONS" and hereby agrees to provide the following:
To furnish all labor, materials, equipment, transportation, and services and to do all the work
required for the "Residential Sound Insulation Program — Group 25" in strict conformity with
the Contract Documents and at the following lump sum price, to Wit:
Bidder's Proposal and Statement
Group 25
City of El' Segundo
Residential Sound Insulation Program
6 i
Bidder's
Engineer's
Bid
Property
ID
Address
Description Estimate
Amount
Subtotal
25.01
742 Redwood Ave.
RSI Improvements $ &ta
35 200 '
Door A Upgrade $ t;
25.02
724 W. Acacia Ave.
RSI Improvements $ 43 000
$ 4 a°
25.03
913 Dune St.
RS1 Improvements
Air Conditioning
Upgrade
Mechanical $
Air Conditioning
Upgrade
Electrical $ 2 �0
$ Atl
25.04
947 Cypress St.
RSI Improvements $ 4 bW—'
$'�
25.05
221 W. Walnut Ave.
RSI Improvements $q •—
$ °'
25.06
508 W. Imperial Ave.
RSI Improvements ap
Unit 1
$ 2—S Mt
$ 2 Cif °�
25.07
508 W. Imperial Ave.
RSI Improvements
Unit 2
$ o�
$
25.08
508 W. Imperial Ave.
RSI Improvements a
`�o�
C%
Unit 3
$
$\�pFz-
Bidder's Proposal and Statement
Group 25
City of El' Segundo
Residential Sound Insulation Program
6 i
25.09
508 W. Imperial Ave.
Unit 4
RSI Improvements
$
$
25.10
508 W. Imperial Ave.
Unit 5
RSI Improvements
$\3 urJ1U
co
25.11
508 W. Imperial Ave.
Unit 6
RSI Improvements
$�S `oo�
o
$ i5 00�
25.12
508 W. Imperial Ave.
Unit 7
RSI Improvements
$ �!
$
25.13
508 W. Imperial Ave.
Unit 8
RSI Improvements CQ
$ `2 ,tW
$V2,ZVO
25.14
508 W. Imperial Ave.
Unit 9
RSI Improvements cc.
$ V 2 LM
RSI Improvements
_,,
$ Z W
25.15
508 W. Imperial Ave.
Unit 10
.e
25.16
508 W. Imperial Ave.
Unit 11
RSI Improvements
$ �`�`�
$
25.17
900 Cedar St. #209
RSI Improvements $ 2 'I
It -11R 1
25.18
900 Cedar St. 4203
RSI Im rovements $ (o = —
$ 2-(.
25.19
900 Cedar St. #106
RSI Improvements $ om °'
$ Z '"
25.20
950 Virginia St. #10 1
RSI Improvements $ 2 1w
$-L '°
25.21
950 Virginia St. #201
RSI Improvements $Z 1 - --
$Z °'
25.22
950 Virginia St. #301
RSI Improvements $Z 'C)W
$?A ,
25.23
950 Virginia St. # 102
RSI Improvements $Z �C9J"
$2-41W"
25.24
950 Virginia St. #202
RSI Improvements $ 2S Otu o°
$ Z
25.25
950 Virginia St. #302
RSI Improvements $ btu--
$ 2 d
25.26
950 Virginia St. #103
RSI Improvements $Z4,tmL '
$2 �
25.27
950 Virginia St. #203
RSI Improvements $Z4 0o�"d'
$Z
25.28
950 Virginia St. #303
RSI Improvements $ 22 b
$
25.29
950 Virginia St. #104
RSI Improvements $2 —
$Z3 '`
25.30
950 Virginia St. #204
RSI Improvements
25.31
950 Virginia St. #304
RSI Im rovements $Z A'
$ Z4 C) a
Total Bid \(Contract Sum)
^_s2v� T��`� �� -te�� �����c.5gh� �ba �v�K�� 1J•i`HX S
(words)
$ �
(figures)
In case of discrepancy between the words and figures, the words must prevail.
NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND
ILLEGIBLE BIDS MUST BE DISQUALIFIED
NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the
Total Bid does not equal the total of the Schedule of Values, it is grounds for
rejection of the Bid. Furthermore, inconsistencies between the Schedule of
Values and the Plans for each Dwelling are grounds for rejection of the Bid
Bidder's Proposal and Statement
Group 25
City of El Segundo
co og Residential Sound Insulation Program
7 U
This bid is based upon completing the work as set in the Construction Schedule published in the
Contract Documents. If awarded the contract for the Work, the undersigned hereby agrees to
sign the contract and furnish the necessary bonds not more than ten (10) calendar days after
Notice to Proceed date.
Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten
percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to ,the
undersigned. The undersigned further agrees that in case of default in executing the required
contract with necessary bonds and insurance, within the time limits above specified, said bonds
or check and money payable therein must be fortified to and become the property of the City of
El Segundo, State of California.
S &L Specialty Contracting, Inc.
Name of Firm: 315 South Franklin Street
SyrilcuSti, NY 13202
Address:
Telephone Number: J/5-4 7
Contractor's License Number:
Type of License: Zo
License Expiration Date:�(� /3
Type of Entity:❑ Sole Proprietorship ❑ Partnership Morporation ❑ Other
I declare under penalty of perjury that the foregoing is true and correct.
Contractor Representative:
Title:
Signature:
TOLm-Ps VV - a-n c-,
Dated this -7- day
If Corporation, please attach evidence of authority to sign. X
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
�l
WRITTEN CONSENT
OF THE BOARD OF DIRECTORS
OF
S &L SPECIALTY CONTRACTING, INC.
APRIL 23, 2004
OMNIBUS RESOLUTION
Resolved, that James W. Leana, President of S &L Specialty
Contracting, Inc. is authorized and empowered to execute any
documents in his discretion on behalf of S &L Specialty
Contracting, Inc.
IN WITNESS WHEREOF, the foregoing resolutions is hereby consented to and
approved as of the date first written above. This Consent may be executed in any number
of counterparts, each of which shall be deemed an original and all of which together shall
constitute one instrument.
J W. Leana
President
S &L Specialty Contracting, Inc.
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Bidder acknowledges receipt of the following addenda, has become familiar with their contents,
and has accounted for all such changes in the Bidder's Proposal and Statement. The Bidder must
attach copies of transmittal letters and facsimile cover sheets for each identified addendum.
Addendum Number
Addendum Number
Addendum Number
Addendum Number
Date. 2--14 "
Date:
Date:
Date:
Addendum Number Date:
Addendum Number Date:
Addendum Number Date:
Addendum Number Date:
Signature:
Bidder's Proposal and Statement
Group 25
2008.
4 City of El Segundo
Residential Sound Insulation Program
DESIGNATION OF MATERIAL SUPPLIERS AND SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act (Chapter 2,
commencing at Section 4100, Division 5, Title I of the Government Code of the State of
California) and any amendments thereof, each bidder must set forth below: (a) the name and
location of the place of business of each subcontractor who will perform work or labor or render
service to the prime contractor in or about the construction of the work or improvement to be
performed under this contract in an amount in excess of one -half of one percent (0.5 %) of the
prime contractor's total bid, and (b) the portion of the work which will be done by each
subcontractor under this act and their license number. The prime contractor must list only one
subcontractor for each such portion as is defined by the, prime contractor in this bid.
If a prime contractor fails to specify a subcontractor or if a prime contractor specifies more than
one subcontractor for the same portion of work to be performed under the contract in excess of
one -half of one percent (0.5 %) of the prime contractor's total bid, the Contractor must be deemed
to have agreed that he /she is fully qualified and will perform that portion themselves.
No prime contractor whose bid is accepted must (a) substitute any subcontractor, (b) permit any
subcontract to be voluntarily assigned or transferred or allow it to be performed by anyone other
than the original subcontractor listed in the original bid, or subcontract any portion of the work
in excess of one -half of one percent (0.5 %) of the prime contractor's total bid as to which the
original bid did not designate a subcontractor, except as authorized in the Subletting and
Subcontracting Fair Practices Act. Subletting or subcontracting of any portion of the work in
excess of one -half of one percent (0.5 %) of the prime contractor's total bid as to which no
subcontractor was designated in the original bid must only be permitted in cases of public
emergency or necessity, and then only after a finding reduced to writing as a public record of the
City awarding this contract setting forth the facts constituting the emergency or necessity.
MATERIAL SUPPLIERS
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
r7 .
`t
Manufacturer
Supplier
Contract Value
Aluminum
Windows
1
Q '�` ti
�'�1��ti��S,� -�
�� `Scs . �S4u
Contact Person
SS
Contact Person
Company
Company
Address
Address
,,,C*, C Z�kN
City / State / Zip Code
ld2o 22-- -, o
City / State / Zip Cod
6k_° Z4-�• �ko �-
Phone Number
bZo -2'Z -4 - 3kr -
Phone Number
�Z--7
Fax Number
Fax Number
ePo-.
Q CZp�t �O.saL.Cuv�
Email Address
ee_WkEs> gv.DA_.t &s .
wVv%
Email Address
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
r7 .
`t
Vinyl
Windows
\\ \
Contact Person
Company
Contact Person
Company
Address
Address
Address
Address
City / State / Zip Code
Q,°o 56-L 84 4
City / State / Zip Code
Phone Number
IL-A-k- -
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Wood
Doors
Contact Person
�e_5
Contact Person
\OR QSO C
Company
Company
Address
Address
\,�,A, C;�, 90U:�1
City / State / Zip Code
City / State / Zip Code
\3 tA\ 5
Phone Number
Phone Number
�SbZI 4�3-�b \S
Fax Number
Fax Number
Email Address
Email Address
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
ry--
r �%
Secondary
(Storm)
Doors
Contact Person
Contact Person
\
Seec.
Company
Com y'
Address
Address
City / State / Zip Code
City / State / Zip Code
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Sliding
Glass
`
13
Contact Person ` .
Contact Person
Doors
Company �Zo$
Company
Address
Address
�Vw Io OMA
City / State / Zip Coac
City / State / Zip Code
k8.�, -2. \-1)r-
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Secondary
Slide
Slidi ng
Contact Person
Contact Person
Doors
Company
Company
Address
Address
City / State / Zip Cod
City / State / Zip Code
Phone Number
Phone Number
Fax Number
Fax Number
\
V
Email Address
Email Address
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
tj 0 r.
Fireplace
Dampers
oa
Contact Person
Contact Person
� \
Company
Company
\\ u \ �
Address
Address
City / State / Zip Code
City / State / "Zip Code
`-C3ro 3106
Phone Number 1
`-' 1\
`Xk�
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Fireplace
Glass
Q
Contact Person
Contact Person
Doors
'� -�` \�
Company
Company
11
Address
Address
V\c>,�-- fi 44�oh
City / State / Zip Code
City / State / Zip Code
az>c� 633
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
HVAC
Equipment
��NQ `,
5� �
Contact Person
Contact Person
Company
Company
Address
Address
City / State / Zip Code
City / State / Zip Code
Phone Number
Phone Number
Fax Number
Fax Number
Email Address
Email Address
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
t7•-,
SUBCONTRACTORS
Work Activity
Name of
Subcontractor
Address & City of
Subcontractor's
Business Location
License
Number
Contract
Total &
Percentage
of Bid Total
`�k
4`k 6pO
Bidder's Proposal and Statement
Group 25
City of El Segundo
Residential Sound Insulation Program
;s
BIDDERS'S PROPOSAL AND STATEMENT
CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA
Project Number RSI 08 -04
"Residential Sound Insulation Program — Group 26"
PROPOSAL
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
The undersigned declares that he /she has carefully examined the location of the proposed work
and has otherwise satisfied himself/herself as to the nature and location of the work, and is full
informed as to all conditions and matters which can in any way affect the work or cost thereof,
that he /she has examined the Contract Documents, and has read the accompanying 'BIDDING
INSTRUCTIONS" and hereby agrees to provide the following:
To furnish all labor, materials, equipment, transportation, and services and to do all the work
required for the "Residential Sound Insulation Program — Group 26" in strict conformity with
the Contract Documents and at the following lump sum price, to Wit:
26.01 1 718 Redwood Ave
Tint on Windows
2 & 6 Upgrade
RSI Improvement:
Window Grid Lion
Window tint
Bidder's Proposal and Statement 1
Group 26
$ N3
1$
City of El Segundo
Residential Sound Insulation Program
7,51
Bidder's
Engineer's Bid
Property
ID
Address
Description
Estimate Amount
Subtotal
26.01
770 W. Imperial Ave.,
Unit 3
RSI Improvements
$1'� I
$
26.02
910 Dune Street
RSI Improvements
$ 2
Door A U rade
�c2
$ ��
Door Hardware
Upgrade
$ 2�w
26.03
712 W. Acacia Ave.
RSI Improvements
$ 3
Window grids
UDarade
26.01 1 718 Redwood Ave
Tint on Windows
2 & 6 Upgrade
RSI Improvement:
Window Grid Lion
Window tint
Bidder's Proposal and Statement 1
Group 26
$ N3
1$
City of El Segundo
Residential Sound Insulation Program
7,51
26.05
745 Redwood Ave.
RSI Improvements
Window tint
$ L .00R 1
$ Z OW-
26.18
311 W. Acacia Ave.
Upprade
, 1i�1 r.l
$
Door A Upgrade
Door A Upgrad e
Air Conditioning
Door tint Upgrade
Upgrade
Window tint
U rade
Mechanical
Patio doors tint
Upgrade
Air Conditioning
Upgrade
Electrical
26.06
228 W. Imperial Ave.,
RSI Improvements
Unit 1
26.07
228 W. Imperial Ave.,
RSI Improvements
Unit 2
26.08
228 W. Imperial Ave.,
RSI Improvements
Unit 3
26.09
228 W. Imperial Ave.,
RSI Improvements
Unit 4
26.10
228 W. Imperial Ave.,
RSI Improvements
Unit 5
26.11
228 W. Imperial Ave.,
RSI Improvements
Unit 6
26.12 1
228 W. Imperial Ave.,
RSI Improvements
Unit 7
26.13
228 W. Imperial Ave.,
RS1 Improvements
Unit 8
26.14
533 W. Maple Ave.
RSI Improvements
26.15
647 W. Sycamore Ave.
RSI 1m rovements
26.16
937 Cypress St.
RSI Improvement
Door tint Upgrade
Window tint
Umzrade
30F. Vs%
bu
2—N m
� . 01$5512
26.17
939 Cypress St.
RSI Improvements
$ L .00R 1
$ Z OW-
26.18
311 W. Acacia Ave.
RSI Improvements
, 1i�1 r.l
2—N m
� . 01$5512
26.17
939 Cypress St.
RSI Improvements
$ L .00R 1
$ Z OW-
26.18
311 W. Acacia Ave.
RSI Improvements
$
Door A Upgrad e
$ gp C
Door tint Upgrade
$ 'ZM06i
Window tint
U rade
$ CAS°
Patio doors tint
Upgrade
Bidder's Proposal and Statement 2 City of El Segundo
Group 26 Residential Sound Insulation Program
AIN
UU
26.19
951 Loma Vista Street
RSI Improvements
Window grid
$3�
Upgrade
$ 'L
$ z�,5on
Air Conditioning
$ —
$2
Upgrade
Mechanical
$ R
$ 04C
Air Conditioning
$ 3,0. v-P
Upgrade
$ '3 C9nJ
$ C1�
Electrical
26.20
953 Loma Vista Street
RSI Improvements
Air Conditioning
Upgrade
Mechanical
Air Conditioning
Upgrade
Electrical
26.21
955 Loma Vista Street
RSI Improvement.,
Air Conditioning
Upgrade
Mechanical
Air Conditioning
Upgrade
Electrical
26.22
967 Loma Vista Street
RSI Improvement
Window grids
Upgrade
Air Conditioning
Upgrade
Mechanical
Air Conditioning
Upgrade
Electrical
26.23
971 Loma Vista Street
RSI Im rovemev
26.24
907 Virginia Street
RSI Improvement
Air Conditioning
Upgrade
Mechanical
Air Conditioning
Upgrade
Electrical
26.25
1937 Eucalyptus Drive
I RSI Im rovemen
$�3
$ -JO o
$3\oc,00
$3�
$ 'L
$ z�,5on
$3,00
$ —
$2
$ 33
$ R
$ 04C
$-: a4=00
$ 3,0. v-P
$ '3 C9nJ
$ C1�
Bidder's Proposal and Statement 3 City of El Segundo
Group 26 Residential Sound Insulation Program
M
Total Bid (Contract Sum) \ \
(words)
$ � 8� lr --Z,� _ o 0
(figures)
In case of discre anc between the words and figures, the words must prevail.
NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND
ILLEGIBLE BIDS MUST BE DISQUALIFIED
NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the
Total Bid does not equal the total of the Schedule of Values, it is grounds for
rejection of the Bid. Furthermore, inconsistencies between the Schedule of
Values and the Plans for each Dwelling are grounds for rejection of the Bid
This bid is based upon completing the work as set in the Construction Schedule published in the
Contract Documents. If awarded the contract for the Work, the undersigned hereby agrees to
sign the contract and furnish the necessary bonds not more than ten (10) calendar days after
Notice to Proceed date.
Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten
percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to the
undersigned. The undersigned further agrees that in case of default in executing the required
contract with necessary bonds and insurance, within the time limits above specified, said bonds
or check and money payable therein must be fortified to and become the property of the City of
El Segundo, State of California.
S &L Specialty Contracting, Inc.
Name of Firm: 315 South Franklin Street
— 8yiscuse, NY 13202
Address: _ / ,,
Telephone Number: 31, 479 � 74CP
Contractor's License Number: 79& &O
Type of License: A3 e Zy
License Expiration Date: 7 - 51— r O
Type of Entity: ❑ Sole Proprietorship ❑ Partnership*Corporation 0 Other
I declare under penalty of perjury that the foregoing is true and correct.
Bidder's Proposal and Statement 4 City of El Segundo
Group 26 Residential Sound Insulation Program
S
8 4�
Contractor Representative:
Title:
Signature:
Dated this 2!E5 day of 12008.
If Corporation, please attach evidence of authority to sign.
Bidder's Proposal and Statement
Group 26
City of El Segundo
Residential Sound Insulation Program
M
WRITTEN CONSENT
OF THE BOARD OF DIRECTORS
OF
S &L SPECIALTY CONTRACTING, INC.
APRIL 23, 2004
OMNIBUS RESOLUTION
Resolved, that James W. Leana, President of S &L Specialty
Contracting, Inc. is authorized and empowered to execute any
documents in his discretion on behalf of S &L Specialty
Contracting, Inc.
IN WITNESS WHEREOF, the foregoing resolutions is hereby consented to and
approved as of the date first written above. This Consent may be executed in any number
of counterparts, each of which shall be deemed an original and all of which together shall
constitute one instrument.
Josep A. Servidone J W. Leana
Seer t y President
S&q S ecialty Contracting, Inc: S &L Specialty Contracting, Inc.
. '
