2008 JUL 15 - CC PACKET - 2EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to approve funding for an additional Tyler Technologies'
Eden water billing software module to perform customer electronic billing for water service.
(Fiscal Impact: $22,200.00)
RECOMMENDED COUNCIL ACTION:
1) Approve funding for an additional Eden water billing software module to perform electronic
billing; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On June 4, 2008, City Council approved a $69,095 request to purchase a new software
program by Tyler Technologies for the City's basic water billing activities. At that time, Council
asked staff to report back on whether the software, named Eden, had the capability to perform
electronic billing services. Eden can provide electronic water bills (via email) using an
additional software enhancement module. The license fee for the enhancement is $16,500,
training for electronic billing is $2,400.00, and the annual software maintenance fee is
$3,300.00. Thus, the first year total for the package would be $22,200 in addition to original
$69,095 already approved.
(Background and Discussion continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $22,200.00
Operating Budget: None
Amount Requested: $22,200.00
Account Number: 501 -400- 7103 -8207
Project Phase: N/A
Appropriation Required: No
ORIGINATED EY: DATE:
Stephanie Katsouleas, Director of Public Works 07/8/08
REVI ,WD BY: DATE:
ck Wayt, I me
ity Manager
7i`r9'
Background & Discussion (continued)
In summary, the additional Eden water billing module has the following capabilities:
Electronic Billing: Bills can be sent via email, either in addition to or in place of paper bills.
The initial account set up must be performed by staff, and issues regarding identity theft for
electronic billing would need to be addressed before electronic accounts are created.
Viewing and Paying Bills: Customers would be able to view their water bills electronically
through a login portal after setting up a unique user ID and password (which requires staff
assistance). Multiple water accounts can also be grouped under a single user logon. Both
electronic check routing and credit cards can be used to pay bills, although credit card
numbers are not stored permanently and must be re- entered each time a bill is paid
electronically. A recurring payment schedule can be established through a bank account
clearing house if the customer wishes to set up an automatic payment schedule. Payments
can also be seasonally averaged to meet special user situations.
City Council approved the purchase the basic Eden water billing software on June 4, 2008.
Tyler Technologies estimates that it will take approximately seven (7) months to install and
customize the software, migrate El Segundo's existing water accounts and train staff on its
operation and capabilities. Thus, electronic billing could potentially be implemented at the
beginning of 2009 following full software integration and purchase of the additional software
enhancement tool.
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding: 1) the approval of funds for needed
filter /circulation repairs to the Urho Saari Swim Stadium Pool (The Plunge) at 219 W. Mariposa
Avenue and 2) proceeding with a feasibility study for the construction of a new aquatics facility
at Hilltop or another location. (Fiscal Impact: $706,000.)
RECOMMENDED COUNCIL ACTION:
1) Consider improvements and repairs to the filter /circulation system of the Urho Saari Swim
Stadium; 2) Consider investigating the feasibility of constructing a new aquatics facility at
Hilltop or other location; 3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Urho Saari Swim Stadium was constructed in 1938. The building houses a larger 25 yard
pool, a smaller recreation pool and men's and women's locker rooms. The two pools currently
provide community recreational, competition and fitness program opportunities, although the
larger pool cannot adequately accommodate water polo and long course swimming
competitions.
(Background and Discussion continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
2005 City of El Segundo Aquatics Master Plan Executive Summary
FISCAL IMPACT: $706,000
Operating Budget: N/A
Amount Requested: $706,000 for the Plunge repairs
Account Number: Budgeted: 301 -400- 8202 -8476 (Aquatics Facility CIP) $399,000
Needed: 703 - 200 - 0000 -2630 (Developer's Aquatic Fund) $307,000
Project Phase: N/A
Appropriation Required: Yes ($307,000)
TED BY: DATE:
Stephanie Katsouleas, Director of Public Works 07/9/08
REVIEW BY: DATE:
ck Wayt, Interim Cit Manager
Background & Discussion (continued)
On June 17, 2008, staff presented an overview of the current maintenance needs of the Urho
Saari Swim Stadium (i.e., the Plunge), stating that a new filter system and replacement of
associated pool circulation equipment is needed in order to keep the facility's water filtration
systems operating properly. Following public comment, Council asked staff to provide at the
next council meeting more detail on both the existing swim stadium needs as well as options
for designing and constructing a new facility.
This follow -up report is presented in three parts: 1) past repair history and existing swim
stadium needs, 2) community needs as identified the Aquatics Master Plan, and 3) potential
funding sources for repairs to the Plunge and construction of a new aquatics facility.
Past Repairs and Existing Swim Stadium (Plunge) Needs
Over the past decade, both the pool and building have undergone several repairs as identified
in the following table for a combined total of $481,715:
Repairs Building
$157,142
1999: Siemens roof replacement
$88,000
2005: Reinforcement of the ceiling
$124,898
trusses
X198,817
2008: Window replacement
$70,000
current) underway)
Total
$282,898
Pool ..
1999: Siemens boiler and piping
replacement
$157,142
2005: Chlorinator replacement
$33,417
2007: Replacement of deck heaters
$8,258
Total
X198,817
The facility's filter /circulation system is corroding after decades of use and is in need of
replacement if the pool is to remain operational in the future (see photos below). On
Wednesday, June 25, 2008 staff noticed that the patch area on the fourth filter tank has
started to leak and the metal surrounding the patch has thinned significantly, thus making it
likely that repair or pool closure is imminent. Staff does not have the expertise to predict when
the system will ultimately fail and thus recommended that Council approve $676,000 for the
repair so that it could be scheduled to minimize the impact on users. Staff estimated that the
total time for both design and actual repairs would take a minimum of six (6) months to
complete if funding was approved.
Corroding Pipe with Patch Failing Patch on Tank
Rusting Pipes
Cracked and Rusting Pipe
Staff recently consulted with Rowley International for its professional opinion on what other
mechanical repairs (in addition to filter /circulation system) might be needed for the two pools
2
over the next decade. Rowley's opinion was that the boiler would be the only equipment
potentially needing replacement, and that it would be less expensive than the 1999
replacement cost because new piping would not be needed again. However, the boiler shows
no signs of distress and could easily last another decade. In summary, there is very little
mechanical equipment needed to operate the two pools, and all but the circulation system
have been repaired or replaced in recent history. Lastly, the pools show no signs of structural
distress and are physically sound, although routine the and plaster maintenance and repair
would not be uncommon.
The repair and /or replacement needs of the building itself have not been fully assessed, but
would likely include a complete renovation of the locker rooms and overhead bleachers as well
as compliance with all applicable Americans with Disabilities Act (ADA) requirements.
However, this renovation is optional and does not affect the structural integrity or safety of the
building.
Community Needs as Defined by the Aquatics Master Plan
The Aquatics Master Plan was completed and approved by the Recreation and Parks
Commission and City Council in 2005. An executive summary of the report is attached. The
plan summarized the community demographics, conducted a pool needs assessment (via
telephone surveys, questionnaires and public workshops) and provided a framework for future
decision making. It concluded that in addition to existing facilities (counted as 1.75 pools), El
Segundo needs another 1.69 pools to meet its current community needs, and that by 2025
those needs will increase an additional 0.41 pools for a total of 3.85 pools. A pool is defined
as a 25 meters x 20 yards.
The plan also recommended the following:
1. Support identified aquatic programming needs by providing appropriate aquatic
facilities.
2. Renovate and repair existing aquatic facilities to maximize efficiency and to contribute
to appropriate community image.
3. Facilitate the development of new aquatic facilities at Hilltop Park so that the aquatic
recreational needs of the existing and future citizens are met.
Lastly, the plan provided schematic drawings of various configurations and cost estimates for a
Hilltop aquatics facility. Based on the facility features provided, the cost to construct ranged
from $6 million to $9.8 million. All designs included at least one recreational pool and one
competition pool while sizing and associated accommodations /features varied. Demolition
costs were not included in these estimates.
Funding Options
Funding currently available for aquatic needs is nearly $1.9 million, and includes $399,000
from the Capital Fund and $1.5 million from the Plaza El Segundo Development Agreement.
A cursory look at potential sources of funding for a new aquatics facility might include:
$4,000,000 Two (2) California Infrastructure Bank Loans available specifically for Recreation
and Parks projects
$TBD Reduction of the undesignated /unreserved General Fund balance
$TBD Reallocation of a portion of the Athletic Fields Naming Rights designation for the
athletic fields
3
Recommendations
Staff recommends that City Council:
1. Determine whether to keep operational and maintain the Urho Saari Swim Stadium,
and if so, approve $676,000 in funding for the current filter /circulation repairs needed.
2. Approve $30,000 in funding for a comprehensive study as a first step toward
investigating the feasibility of constructing a new aquatics facility at Hilltop or other
location in El Segundo.
U1
AR
r
EXECUTIVE SUMMA Y
11
h This report describes the process used to reach the proposed recommendations for the
City of El Segundo's Aquatic Master Plan.
,t
Aquatic programs and facilities should be tailored to the needs of the community as
indicated by current and historic uses, as well as input from the master plan process.
3
PROCESS
3 What Is the Aquatic Master Plan?
The Aquatic Master Plan is a road map, setting out goals
to address the current and future needs of the
community for aquatic facilities and programs. It is
intended to be an implementation tool for the City of El
Segundo, providing an orderly guide for the orderly
development and management of aquatic services,
programs, and facilities for the City.
Who was involved?
The development of the Master Plan was built upon
y community input. Hundreds of residents participated in
the planning process. This included a community wide
phone survey, user group questionnaires, stakeholder
questionnaires, and community workshops. Additionally,
data provided by City staff was also utilized in the
3 development of the Master Plan.
3 What was the process?
3 Extensive consultation, research, and analysis have been undertaken and combined
3 together to produce the El Segundo Aquatic Master Plan. It is a plan that identifies and
quantifies the aquatic needs of current and future El Segundo residents. Through the
efforts involved in the Master Plan process, the needs and concerns of the residents are
considered and coalesced into a final document that creates a vision for the future of
aquatics in the community.
3
3
El Segundo Aquatic Master Plan 1
A
EXECUTI VE SUMMAR Y
j
There were three (3) primary phases involved in the master plan process, which
included:
Phase 1: Community Analysis
Inventory and review of aquatic programs and facilities, as well as demographic trends.
3 •:4 Demographic Trends
44 Inventory of Community Wide Aquatic Facilities
❖ Inventory of Aquatic Programs and Activities
Phase 2: Needs Assessment
Working with the community to identify aquatic recreation needs
Random Sample Household Phone Survey
444 User Group Questionnaires
❖ Stakeholder Questionnaires
❖ Community Workshops
3 Demand and Needs Analysis
Phase 3: Framework for Future Decisions
Creating a plan of action.
•'• Draft report and recommendations
❖ Council review and approve final report
COMMUNITY ANALYSIS
The community analysis is an inventory and review of the community, and its aquatic
recreation assets and opportunities.
Demographic Trends
The population of El Segundo has increased by 5.3 percent over a ten -year period with a
slight increase in household size [U.S. Census data]. The fastest increases in population in
El Segundo appear in the age categories of 5 to 14 years, and 35 to 54 years. El Segundo
is a mature City with only very slow growth expected in the next 25 years. El Segundo's
population is expected to increase from the 2004 estimate of 16,861 to 19,479 by 2030.
j The City has an older age profile, however, growth over the 1990 to 2000 decade was
i characterized by an above average proportion of families with children. El Segundo is
over 80.0 percent white, but has experienced above average growth in Slack,
Asian /Pacific Islander and Hispanic ethnic groups between 1990 and 2000. Incomes and
housing values are significantly above average. The demand for aquatic facilities
generated by the demographic profile in El Segundo is reflected in the demand and needs
analysis.
El Segundo Aquatic Master Plan 2
t EXECUTIVE SUMMA R Y
a
M
a
a
a
Existing Aquatic Facilities
The three (3) City -owned aquatic recreation
facilities, combined with other community and
regional facilities, constitute a system in which a
variety of passive and active aquatic recreation
experiences are possible. Urho Saari Swim Stadium
has two (2) indoor pools, a 25 -meter competition
pool and a smaller recreation pool. Hilltop Park
and Acacia Park each have one (1) outdoor
recreation pool. Regional facilities in the south bay
area include Westchester YMCA, the Torrance
Plunge, and the Hawthorne Plunge. According to
the telephone survey conducted as part of this report, approximately 25% of El Segundo
residents are "frequent users" of the public recreation facilities, and another 29% are
"moderate users ". Urho Saari Swim Stadium is the facility 41% of the telephone survey
respondents indicated they use most often.
9 Existing Aquatic Programs and Services
Aquatic programs and services are provided for a variety of age groups including pre-
school, elementary school, middle school, high school, adults, and seniors. There are
Y also programs and services developed for the community at large and families. Programs
are designed and delivered primarily based on interest of the participating population
groups. There are a significant number of organized aquatic sports programs for youth
and adults. There are a good variety of aquatic programs and classes for all age groups.
NEEDS ASSESSMENT
The following needs assessment tools were utilized in determining the aquatic recreation
3 facility and program needs for the City of El Segundo:
••• Random Telephone Survey
❖ User Group Questionnaire
❖ Stakeholder Questionnaire
❖ Community Workshops
❖ Demand and Needs Analysis
The questionnaires and workshops are the outreach tools used to evaluate the perception
of needs from community members. The telephone survey and demand /needs analysis
represent the statistically valid, quantifiable foundation for the recommendations.
r
El Segundo Aquatic Master Plan 3
4
EXECUTI VE SUMMA Y
The aquatic facility and program demand analysis is built upon:
❖ Rates of Usage
❖ Data from Aquatic Sports Organizations
❖ City Vision or Goal for how much of the demand can be supported
❖ Background and Perspective on aquatic uses from other jurisdictions
❖ Current aquatic programs and participation rates
❖ Facility requirements needed to meet aquatic recreation program criteria.
The demand analysis derives an estimated number of facilities to meet current and
forecasted demand. The facility demand is then compared to the existing facility
inventory to determine surpluses or deficits.
Aquatic facility requirements for the City of El Segundo is currently 1.69 pools and the
forecasted needs to the year 2025 is 2.10 pools (a "pool' is considered to be equivalent
to a 25 M x 20 Yards)
FRAMEWORK FOR FUTURE DECISIONS
Recommendations are intended to address the aquatic recreation needs identified in
previous sections and are a result of analysis of existing inventory, evaluation of demand,
09 community input, and consideration of City goals and policies. Generally, the objective
is to link community goals and vision, community input received from the master plan
process, aquatic program needs, and aquatic facility needs.
Aquatic Recreation Facility Community Concept
The overall concept approach that guides development of aquatic facility
recommendations, which follow, are based upon the Needs Assessment and can be
summarized as follows:
,=I ❖ Support identified aquatic programming needs by providing
appropriate aquatic facilities
❖ Renovate and repair existing aquatic facilities to maximize efficiency
and to contribute to appropriate community image.
❖ Facilitate the development of new aquatic facilities at Hilltop Park so
that the aquatic recreational needs of the existing and future citizens
are met and so that future facilities are integral with, provide support
for, and enhance the effectiveness of the overall aquatic system in El
Segundo.
I
El Segundo Aquatic Master Plan 4
r-) '1
9.00
EXECUTIVE SUMMA Y
This executive summary is a concise representation of the research and
recommendations contained in the fl Segundo Aquatic Master Plan document. For
more detailed information, please refer to the complete report.
t.
u
K
El Segundo Aquatic Master Plan 5
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION: Consideration and possible action to adopt a resolution establishing the
Environmental Committee and appointing Committee members.
RECOMMENDED COUNCIL ACTION:
(1) Adopt Resolution establishing the Environmental Committee and related procedural
regulations;
(2) Appoint Committee Members to the Environmental Committee, if any, and terms of
office; and
(3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Committee /Commission & Board: # of Openings Apoointee(s): Term Exnirel .
Environmental Committee 5 06/30/09
ATTACHED SUPPORTING DOCUMENTS: Draft Resolution
FISCAL IMPACT: N/A
ORIGINXTED:
Assistant
REVIEWED
Jack WamC Interim
06/30/09
06/30/10
06/30/10
06/30/11
Date:
-1(9M
Datez _ l ` L-�r
0
RESOLUTION NO.
A RESOLUTION ESTABLISHING THE EL SEGUNDO
ENVIRONMENTAL COMMITTEE AND RELATED PROCEDURAL
REGULATIONS.
BE IT RESOLVED by the City Council for the City of El Segundo as
follows:
SECTION 1: ENVIRONMENTAL COMMITTEE ESTABLISHED; PURPOSE.
An Environmental Committee ( "Committee ") is established for the
purpose of reviewing current city environmental practices,
identifying new environmental goals and objectives, and developing
a framework for protecting the City's quality of life while moderating
the growth demands upon our natural resources and the impacts
their use /consumption has upon our environment.
SECTION 2: MEMBERSHIP.
A. The Committee will consist of five (5) members. Three (3)
members constitute a quorum for conducting meetings and taking
action.
B. The Committee membership will represent the following interests:
Two (2) members will represent the business community;
2. Two (2) members will represent the residential community;
3. One (1) member will be an official from the El Segundo
School District;
C. In addition, the City Manager will appoint one City employee to be
an ex- officio member of the Committee;
D. Once there are sufficient members from community interest
organizations to form a quorum, those members may appoint two
(2) additional members from the community at large.
E. Unless otherwise provided, during their incumbency all members
must be, and remain, city residents. Should any member cease to
be a city resident, that office will be deemed vacant and the term of
such member terminated.
F. Upon a position becoming vacant for any reason, a majority of
2R3
Committee members may select a replacement member in
accordance with the membership diversity established by this
section. If a majority does not exist, the city council may fill
vacancies in accordance with this section in order to form a
quorum. Once there are sufficient members to form a quorum,
those members may fill any remaining vacancies in accordance
with this section.
G. No Committee member may be a public official elected to city
government.
SECTION 3: TERMS OF OFFICE.
A. Unless otherwise provided, of members first appointed to the
Committee, two (2) will be appointed for a term of one (1) year, two
(2) will be appointed for a term of two (2) years, and one (1) will be
appointed for a three (3) year term. Succeeding members will be
appointed for terms of four (4) years. The ex- officio member's term
may be designated by the City Manager.
B. Unless otherwise provided, all Committee members will serve until
a successor is qualified and appointed.
SECTION 4: ORGANIZATION.
A. Each January, the Committee will annually organize and elect a
chairperson and vice - chairperson from its membership for a one -
year term. In the chairperson's or vice - chairperson's absence or
disability, the Committee may designate a chairperson or vice -
chairperson pro tempore.
B. Regular meetings must be held on a day and time established by
Committee resolution and may be amended from time to time.
C. The Committee may establish its own rules and procedures for
conducting business including, without limitation, meetings. All
meetings must comply with the Ralph M. Brown Act.
SECTION 5: NONATTENDANCE.
Unless otherwise provided, should a Committee member fail to
attend three (3) consecutive meetings, unless excused for cause by
the Committee chairperson, that member's office will be deemed
vacant and the member's term ended.
SECTION 6: APPOINTMENT PROCEDURES.
2
Z� 4
A. Persons seeking appointment to the Committee should file
applications, in a form prescribed by the city manager, or designee,
to the city manager's office.
B. The city manager or designee will forward applications received for
Committee vacancies to the city council, and interviews of
applications will be scheduled at a properly noticed and open
meeting of the city council. Such meeting will generally occur
outside the city council chambers in an appropriate city facility to
allow for informal interaction between the city council and the
applications.
C. Applicants will be interviewed individually on a staggered schedule.
D. The city council will take action regarding Committee appointments
at a regular or special city council meeting after interviewing all
qualified applicants. Candidates for a Committee vacancy will be
nominated by individual council members and voted on an
individual basis rather than by a slate vote.
E. An applicant must be appointed to a Committee by a majority vote
of the city council.
F. If, following a city council vote on all available applicants for a
Committee vacancy, the vacancies for a Committee are not all
filled, the application period to fill the vacancies will be
automatically extended by an additional thirty (30) days or the city
council may designated a different time period by majority vote.
G. Upon the time period being extended, the city manager's office will
seek further applicants in accordance with applicable law.
SECTION 7: REMOVAL BY CITY COUNCIL. All members serve at the city
council's pleasure and may be removed by a majority vote of the city council at
any time.
SECTION 8: VACANCY. If a vacancy occurs other than term expiration, notice
must be given to the city council and city clerk. The city council may appoint a
new member in accordance with this Resolution for the remaining portion of the
term.
SECTION 9: This Resolution is exempt from review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq.,
"CEQA ") and CEQA regulations (14 California Code of Regulations §§ 15000, et
seq.) because it consists only of revisions and clarifications to existing codes and
3
2q 5
procedures regarding appointing persons to City commissions, boards, and
committees. Adoption of this Resolution will not have the effect of deleting or
substantially changing any regulatory standards or required findings.
SECTION 10: This Resolution is effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this day of , 2008.
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
M
Karl H. Berger,
Assistant City Attorney
Kelly McDowell,
Mayor
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/6/2008 THROUGH 6/19/2008
Date
Payee
Amount
Description
6/10/2008
West Basin
924,606.60
H2O payment
6/12/2008
Health Comp
1,175.67
Weekly claims
6/12/2008
Employment Development
44,525.37
State Taxes
6/12/2008
IRS
221,776.69
Federal Taxes
6/13/2008
State of CA
1,153.24
Child support withholdings
6/13/2008
Health Comp
5,711.21
Weekly claims
6/13/2008
Manufactures & Traders
40,564.43
Vantage 457
6/16/2008
Nationwide Retirement
28,740.22
457 contributions
6/17/2008
Federal Reserve
50.00
Employee EE Bonds
6/17/2008
Federal Reserve
300.00
Employee I Bonds
6/18/2008
Cal Pers
275,415.14
Retirement
6/18/2008
Cal Pers
995.48
Retirement
6/18/2008
Health Comp
2,528.67
Weekly claims
6/18/2008
Lane Donovan Golf
24,516.92
Payroll Transfer
6/6- 6/19/08
Workers Comp Activity
22,788.99
SCRMA checks issued
1,594,848.63
DATE OF RATIFICATION: 7/1/08
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
I
Dep ty Trea urer Date
fo Z3 d�
Director of F*i ance Date
Z16�
City MayV V Date
1,594,848.63
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/20/2008 THROUGH 7/03/2008
Date
5/16/2008
5/16/2008
6/23/2008
6/23/2008
6/26/2008
6/26/2008
6/27/2008
6/27/2008
6/27/2008
6/27/2008
6/27/2008
6/27/2008
7/1/2008
7/1/2008
7/2/2008
7/3/2008
7/3/2008
6/6- 6/19/08
Payee Amount
Description
Health Comp
(1,175.67)
Correct previous memo
Manufactures & Traders
1,175.67
Correct previous memo
La Salle
43,725.00
ABAG Payment
Pitney Bowes
10,000.00
City Hall Postage Machine
Employment Development
55,492.02
State Taxes
IRS
255,415.28
Federal Taxes
Federal Reserve
50.00
Employee EE Bonds
Federal Reserve
300.00
Employee I Bonds
State of CA
1,153.24
Child support withholdings
Nationwide Retirement
28,740.22
457 contributions
Health Comp
369.72
Weekly claims
Manufactures & Traders
40,485.75
Vantage 457
Cal Pers
276,842.56
Retirement
Health Comp
634.62
Weekly claims
Lane Donovan Golf
24,853.74
Payroll Transfer
Cal Pers
382,817.99
Heath Premium
Unumprovident
427.80
LTD insurance
Workers Comp Activity
63,409.11
SCRMA checks issued
1,184,717.05
DATE OF RATIFICATION: 7/15/08
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
O e
Deput Treasu r Date
,D�� -717 Ce
Dir� of inance Date
anager Dale
1,184,717.05
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
000
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 17, 2008 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
None
The City Attorney stated that Council would be meeting in closed session pursuant to items
identified on the agenda and Government Code §54956.9(b) item was a threat of exposure to
litigation known to the public generally.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
^ PAGE NO. 1
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters
City Negotiators: Interim City Manager Jack Wayt; Human Resources Director Bob Hyland;
Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented
management/confidential employees (City employees who are not members of bargaining units);
(2) the El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; and
(4) the El Segundo Police Manager's Association.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
Council recessed at 6:.50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 2
�Uti
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 17, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor Roger Kinsey, Pacific Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Bill Fisher
PRESENTATIONS
a. Council Member Brann presented a Proclamation to Bob Motta, Recreation and Parks
Cnmmissinn Chair. announcina July as Parks & Recreation Month.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Kelly Kemp, resident, spoke regarding the Capital Improvements Project Committee meetings.
Requested that money not be spent on the Urho Swim Stadium Pool filtration system and instead
a strategy be developed to refurbish or replace the pool.
Barbara Briney, resident, spoke regarding Item 1, improvements and repairs to the Urho Swim
Stadium Pool filtration system. Requested Council not spend funds to repair the filtration system at
this time and instead develop a plan to refurbish or replace the pool.
Jim Boulgarides, resident, spoke regarding Item 1, improvements and repairs to the Urho Swim
Stadium Pool filtration system. Requested Council develop a long term plan to replace the pool.
Liz Garnholz, resident, spoke regarding Item 1, improvements and repairs to the Urho Swim
Stadium Pool. Stated the pool should be repaired and maintained not replaced.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 3
�UJ
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Jacobson, SECONDED Council Member Fisher by to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
Consideration and possible action regarding the approval of funds for needed improvements
and repairs to the Urho Saari Swim Stadium Pool (The Plunge) at 219 W. Mariposa Avenue.
(Fiscal Impact: $676,000)
Stephanie Katsouleas, Interim Public Works Director, gave a report.
MOTION by Council Member Fisher, SECONDED by Mayor Pro Tern Busch to hold off on a
decision regarding pool repair and address this item at the upcoming Strategic Planning Meeting
scheduled for 8:30 a.m., June 27, 2008, Police Department Emergency Operations Center.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Item to be agendized for July 15, 2008 Regular City Council Meeting.
2. Consideration and possible action regarding appointing a Council Member to participate in
meetings /discussions regarding constructing a restroom/ lifeguard /storage facility on the
beach adjacent to Grand Avenue and Vista del Mar. (Fiscal Impact: None)
Stephanie Katsouleas, Interim Public Works Director, gave a report.
Council consensus to appoint Mayor Pro Tern Busch to participate in discussions regarding a
proposed restroom /lifeguard /storage facility on the beach adjacent to Vista del Mar at Grand
Avenue. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action regarding the announcement of the appointments of
candidates to the following Committees, Commissions and Boards (CCBs): Library Board
of Trustees and Planning Commission.
Mayor McDowell announced the following appointments to the CCBs:
Reappoint Steve Hunt and appoint Laura Verouden to the Library Board of Trustees to full terms to
expire 6/30/2011; Reappoint Suzanne Fuentes and appoint Ryan Baldino to the Planning
Commission to full terms to expire 6/30/2012.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 4
r 9
00 1 -t
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
4. Approved Warrant Numbers 2566151 to 2566339 on Register No. 17 in the total amount of
$601,749.54 and Wire Transfers from 5/23/2008 through 6/5/2008 in the total amount of
$1,047,065.35. Authorized staff to release. Ratified: Payroll and Employee Benefit checks;
checks released early due to contracts or agreement; emergency disbursements and /or
adjustments; and wire transfers.
5. Approved Regular and Special City Council Meeting Minutes of June 4, 2008.
6. Accepted a $5,000,000 grant from the Federal Aviation Administration (FAA) (Grant
Agreement for Project No. AIP 3 -06- 0139 -47) to be used for the Residential Sound
Insulation (RSI) Program. Authorized the Mayor to execute.
7. Accepted additional grant funding from the Urban Area Security Initiative Fiscal Year 2006
( "UASI FY06 ") federal grant program to provide hazardous materials training, urban search
and rescue ( "USAR ") training, and interoperable self- contained breathing apparatus; and
authorized the City Manager to sign a UASI FY06 contract amendment describing the
allocation. (Fiscal Impact: $205,525) Authorized the City Manager to sign an Amendment
to City Contract # 3736 with the City of Los Angeles.
8. Authorized the City Manager to bid and award a contract for a vehicle to be utilized by the
Fire Department as funded in the FY 2007/2008 Equipment Replacement Fund, and
approval to retire to auction a pool car. (Fiscal Impact: Not to exceed $28,000)
9. PULLED FOR DISCUSSION BY MAYOR MCDOWELL
10. Approved Agreement No. 3831 for the Municipal Area Express (MAX) commuter bus
service. (Fiscal Impact: FY 08 -09 $57,108; FY 09 -10 $60,203; FY 10 -11 $63,880; Total
Fiscal Impact $181,191 over 3 years). Authorized the City Manager to execute the
agreement on behalf of the City.
MOTION by Council Member Fisher, SECONDED by Mayor Pro Tem Busch to approve Consent
Agenda Items 4, 5, 6, 7, 8, and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
9. Consideration and possible action regarding authorization for the Police Department to
purchase nine Ford Crown Victoria police package vehcles piggybacking on an existing Los
Angeles County Sheriff's Department contract. (Fiscal Impact: $222,300)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 5
MOTION by Mayor McDowell, SECONDED by Mayor Pro Tern Busch pursuant to El
Segundo Municipal Code Sec. 1 -7 -10, to waive the bidding process and authorized the
Police Department to purchase nine Ford Crown Victoria police package vehicles
piggybacking on an existing Los Angeles County Sheriff's Department contract. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY — Announced that the City Council, in closed session this
evening, voted unanimously to authorize the filing of a request for a hearing regarding Los
Angeles World Airport's application for a noise variance that has been filed with Cal Trans.
REPORTS — CITY CLERK - NONE
REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher — NONE
Council Member Jacobson — Spoke regarding upcoming July 4th celebration.
Council Member Brann — Reported on recent League of California Cities Conference.
Mayor Pro Tern Busch — Spoke on the Environmental Ex�o on July 3`d 3 -7 p.m. on Main Street.
Announced the Guaymas Sister City visit over the July 4t weekend.
Mayor McDowell — Spoke regarding the proposed Military Processing Station Public Hearing at the
next Planning Commission Meeting.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Liz Garnholz, resident, spoke regarding the El Segundo Power Plant and upcoming public meeting
on June 25, 2008, at 5:00 p.m. in the City Council Chamber.
Mayor McDowell requested feedback from the community regarding LED lights that have been
placed on a trial basis in the parkway trees on Main Street.
MEMORIALS — Amy Grant, sister of RSI Program Manager James O'Neill.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 6
�U�
ADJOURNMENT at 7:55 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JUNE 17, 2008
PAGE NO. 7
.J U J
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 17, 2008 — 4:00 P.M.
CALL TO ORDER — Mayor McDowell at 4:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present — arrived at 4:15 p.m.
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250. - NONE
SPECIAL MATTERS: -1- matter
Interview of candidates and potential appointments to the Library Board of Trustees and
Planning Commission. [Note: the interviews will commence at approximately 4:00 p.m. and
take place in the West Conference Room in City Hall]
Council consensus to reappoint Steve Hunt and appoint Laura Verouden to the Library Board of
Trustees to a full terms to expire 6/30/2011; reappoint Suzanne Fuentes and appoint Ryan Baldino
to the Planning to full terms to expire 6/30/2012.
ADJOURNMENT — 5: 00 p.m.
Cathy Domann, Deputy City Clerk
r,
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2008
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the Interim City Manager to execute a Lease
with The Aerospace Corporation (the "Lessee ") to construct a private pedestrian bridge (the
"bridge ") over El Segundo Boulevard near the intersection of Douglas Street.
RECOMMENDED COUNCIL ACTION:
(1) Authorize the Interim City Manager to execute a lease with The Aerospace Corporation in
a form approved by the City Attorney to allow a private pedestrian bridge over El Segundo
Boulevard; and (2) alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On June 26, 2008, the Planning Commission adopted Resolution No. 2635 which allows a
pedestrian bridge to be constructed with a condition that the City and The Aerospace
Corporation enter into a lease regarding the bridge.
(See Background & Discussion on next page)
ATTACHED SUPPORTING DOCUMENTS:
Lease; Planning Commission Staff report; and Resolution No. 2635
FISCAL IMPACT: None
Operating Budget:
NA
Amount Requested:
NA
Account Number:
NA
Project Phase:
NA
Appropriation Required:
No
ORIGINATE DATE:
7
Ga Chic , Direct lanning and Building Safety
REVI DATE:
7 � /v 1
ack Wayt, Interim ity Manager
R\Planninq & Building Safetv\PROJECTS\ 751- 775\EA- 765 \EA- 765CCstaffreoort071508 SKversion final 7- 10- 08.doc
BACKGROUND & DISCUSSION (Continued):
The Aerospace Corporation filed an application for a pedestrian bridge spanning El Segundo
Boulevard. The proposed bridge would connect the Los Angeles Air Force Base with the
Aerospace Corporation. On June 26, 2008 the Planning Commission approved the project
subject to the City and The Aerospace Corporation entering into a lease which will allow the
Aerospace Corporation to use the public right -of -way. A complete overview of the proposed
project is included in the staff report presented to the Planning Commission which is attached
to this memorandum.
To implement the proposed project, The Aerospace Corporation agreed to grant the City an
airspace easement extending over The Aerospace Corporation property from its A -9 Building
to the City's existing right -of -way over El Segundo Boulevard. This will allow the pedestrian
bridge to be constructed completely within the public right -of -way. Consequently, The
Aerospace Corporation must lease the public right -of -way from the City to construct, operate,
and maintain the pedestrian bridge. The draft lease term is fifty (50) years with a fifty (50) year
renewal option. The Lessee would pay nominal rent in the sum of one dollar ($1) per year.
If the City Council takes the recommended action, The Aerospace Corporation can begin
constructing the bridge in August/September.
/,,
J .J
LEASE AGREEMENT BETWEEN THE
CITY OF EL SEGUNDO AND
THE AEROSPACE CORPORATION
THIS LEASE is made and executed this ---- day of 2008, between CITY
OF EL SEGUNDO, a municipal corporation and general law city ( "CITY "), and The
Aerospace Corporation, a California nonprofit corporation ( "LESSEE ").
1. RECITALS. This Lease is made with reference to the following facts and
objectives:
A. LESSEE, a California nonprofit Corporation operating in El Segundo for over
forty years, desires to construct a private pedestrian bridge over El Segundo
Boulevard that connects to its primary customer, The Los Angeles Air Force
Base; and
B. The construction of this bridge would add to the safety and security of
employees of both companies as well as CITY; and
C. The right to the airspace above El Segundo Boulevard where the bridge will
reside is technically owned and controlled by CITY.
2, LEASE; DESCRIPTION OF PROPERTY. CITY leases to LESSEE to use, on the
terns and conditions of this Lease, portions of real property identified in attached Exhibit
"A" ("Property "), which is incorporated by reference.
�. RENT. LESSEE agrees to pay to CITY as rental for the Property the sum of one
dollars (S 1.00) per year, payable in advance on January I of each year during the term.
4. TERM. The term of this Lease is fifty (50) years, with a fifty (50) year renewal
option at the request of LESSEE at the same rate.
5. USE OF PROPERTY. Subject to the limitations listed below, LESSEE may use the
Property for a private pedestrian walkway over El Segundo Boulevard. The Property
may not be used for any other purpose. The pedestrian walkway will be inaccessible to
the public and will only be used by employees of The Aerospace Corporation and the Los
Angeles Air Force Base.
6. HAZARDOUS WASTE. CITY has not, nor, to CITY's knowledge, has any third
party used, generated, stored, or disposed of, or permitted the use, generation, storage, or
disposal of, any hazardous material (as defined below) on, under, or within the Property
in violation of any law or regulation. LESSEE agrees that it will not use, generate, store,
or dispose of any hazardous material (as defined below) on, under, or within the Property
in violation of any law or regulation. LESSEE agrees to defend and indemnify CITY, as
provided in this Lease, against any and all losses, liabilities, claims, and /or costs arising
from any breach by LESSEE of any warranty or agreement contained in this section. As
used in this section, "hazardous material" means any substance, chemical or waste that is
Page 1 of 7
') I
J i A.
identified as hazardous, toxic or dangerous in any applicable federal, state or local law or
regulation (including petroleum and asbestos).
7. POSSESSORY INTEREST TAXES. LESSEE is informed by CITY pursuant to
Revenue & Taxation Code § 107.6 that its property interest in the Property may be
subject to property taxation if created and that LESSEE may be subject to the payment of
property taxes levied on its interest. LESSEE may not deduct such amount from
payments to CITY.
3. QUIET ENJOYMENT. CITY agrees that LESSEE, upon making payments to be
paid by LESSEE under the terms of this Agreement and upon observing and keeping the
agreements and each of the covenants of this Lease will lawfully and quietly hold,
occupy, and enjoy the Property during the tern of this Lease.
9. CITY'S LIMITED WARRANTY. CITY warrants that it is under no disability,
restriction or prohibition, whether contractual or otherwise, with respect to its right to
execute this agreement and perform its terms and conditions and has the legal right,
power and authority to grant all of the rights granted herein.
10. TERMINATION. This Lease may be terminated as follows:
A. At the expiration of the term; or
B. Upon mutual written agreement between the parties.
C. Within ninety (90) days after termination, or such other time as
mutually agreed to by the parties, LESSEE must remove its pedestrian
bridge from the Property at no cost to CITY.
11. SALE OR TRANSFER BY CITY. Should CITY, at any time during the term of
this Lease, sell, lease, transfer, or otherwise convey all or any part of the Property to any
transferee other than LESSEE, then such transfer will be under and subject to this Lease
and all of LESSEE's rights hereunder.
12. RELOCATION BENEFITS. LESSEE acknowledges that it was informed that
CITY is a public entity and that the Property was previously acquired by CITY for a
public purpose. LESSEE further acknowledges that any rights acquired under this Lease
arose after the date of acquisition of the Property and that said rights are subject to
termination when the Property is needed by CITY. LESSEE acknowledges that at the
time of any termination of this Lease, LESSEE will not be a "displaced person" entitled
to any of the relocation assistance or benefits offered to displaced persons under State or
Federal law.
13. NO PUBLIC PROJECT. All rights given to LESSEE pursuant to this Lease are for
LESSEE's use of the public property identified herein. Any trespass, use, or other
utilization of private property by LESSEE is done at its own risk; LESSEE is not an agent
Page 2 of 7 ,
of CITY and this Lease is not intended, nor should it be construed, to constitute a public
project.
14. FORCE MAJEURE. Should performance of this Lease be prevented due to fire,
flood, explosion, war, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then it will immediately
terminate without obligation of either party to the other.
15. ALTERATIONS, MECHANICS' LIENS. LESSEE will keep the property free
from any liens arising out of any work performed, material furnished, or obligations
incurred by LESSEE.
16. ASSIGNMENT AND SUBLETTING. This Lease may be assigned or transferred
by LESSEE to a successor in interest upon CITY's written consent which will not be
unreasonably withheld. CITY's city manager may execute such written consent on
CITY's behalf.
17. HOLDOVER. If LESSEE holds possession of the Property after the initial term, or
any option, expires, with CITY's written consent, LESSEE will become a tenant from
month -to -month at the fair market rental rate per month. Such tenancy will be subject to
all of the terms and conditions of this Lease.
18. INDEMNIFICATION.
A. LESSEE indemnifies and holds CITY harmless from and against any claim,
action, damages, costs (including, without limitation, attorney's fees), injuries, or
liability. arising out of this Lease, or its performance, except for CITY's sole
active negligence. Should CITY be named in any suit, or should any claim be
against it, by suit or otherwise, whether the same be groundless or not, arising out
of this Lease, or its performance, pursuant to this Lease, LESSEE will defend
CITY (at CITY's request and with counsel satisfactory to CITY) and will
indemnify it for any judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and volunteers.
C. LESSEE expressly agrees that this hold harmless and indemnification
provision is intended to be as broad and inclusive as is permitted by the law of the
State of California and that if any portion is held invalid, it is agreed that the
balance will, notwithstanding, continue in full legal force and effect.
D. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Lease.
E. The requirements as to the types and limits of insurance coverage to be
maintained by LESSEE as required by Section 19 below, and any approval of
such insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by LESSEE pursuant to
Page 3 of 7
this Lease, including but not limited to the provisions concerning indemnification.
19. INSURANCE. LESSEE must procure and maintain insurance of the type, for the
period, with the coverages and limits, and in accordance with the terms, conditions, and
requirements that follow:
A. LESSEE will provide Commercial General Liability, Broad Form General
Liability and Business Automobile Liability insurance that meet or exceed
the requirement of ISO Forms GI-0002, GL0404 and CA0001, Code 1,
respectively, in the most current State of California approved forms, in
connection with LESSEE's performance in the amount of not less than
$ 1,000,000 combined single limit per occurrence for bodily injury,
personal injury, and property damage for each policy coverage.
B. Commercial General Liability, Broad Form General Liability and
Business Automobile Liability policies required in this Lease will be
endorsed to name CITY, its officials, volunteers, and employees as
"additional insureds" under said insurance coverage, to state that such
insurance will be deemed "primary" such that any other insurance that
may be carried by CITY will be excess thereto, and to state that the
policy(ics) will not be cancelable or subject to reduction except upon
thirty (30) days prior written notice to CITY.
C. LESSEE will furnish to CITY a certificate of insurance, in the standard
form required by CITY, duly authenticated, evidencing maintenance of the
insurance required under this Lease and such other evidence of insurance
or copies of policies as may be reasonably required by CITY from time to
time. Insurance must be placed with insurers with a current A.M. Best
Company Rating equivalent to at least a Rating of "A:VII."
20. COMPLIANCE WITH LAW. LESSEE will, at its sole cost and expense, comply
with all of the requirements of all federal, state, and local authorities now in force, or
which may hereafter be in force, pertaining to the Property and will faithfully observe in
the use of the Property all applicable laws. The judgment of any court of competent
jurisdiction that LESSEE has violated any such ordinance or statute in the use of the
Property will be conclusive of that fact as between CITY and LESSEE.
21. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of
this Lease will not constitute a waiver of any further breach of the same or other term of
this Lease.
22. NOTICES. Except as otherwise expressly provided by law, all notices or other
communications required or permitted by this Lease or by law to be served on or given to
either party to this Lease by the other party will be in writing and will be deemed served
when personally delivered to the party to whom they are directed, or in lieu of the
personal service, upon deposit in the United States Mail, certified or registered mail,
return receipt requested, postage prepaid, addressed to:
Page 4 of 7
r
vj`t
LESSEE at: Jerry Hashimoto -The Aerospace Corporation
2350 E. El Segundo Blvd., M2 -333
El Segundo, CA 90245
CITY at: Public Works Director
350 Main Street
El Segundo, California 00245
Either party may change its address for the purpose of this Section by giving written
notice of the change to the other party.
23. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that
agreements ancillary to this Lease and related documents to be entered into in connection
with this Lease will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having
the same effect as an original signature.
24. GOVERNING LAW. This Lease has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any action
involving this Lease will be in Los Angeles County.
25. PARTIAL INVALIDITY. Should any provision of this Lease be held by a court of
competent jurisdiction to be either invalid or unenforceable, the remaining provisions of
this Lease will remain in effect, unimpaired by the holding.
20. INTEGRATION. This instrument and its attachments constitute the sole agreement
between CITY and LESSEE respecting the Property, the use of the Property by LESSEE,
and the specified term, and correctly sets forth the obligations of CITY and LESSEE.
Any Lease or representations respecting the Property or its licensing by CITY to
LESSEE not expressly set forth in this instrument are void. There is one (1) attachment
to this Lease.
27. CONSTRUCTION. The language of each part of this Lease will be construed
simply and according to its fair meaning, and this Lease will never be construed either for
or against either party.
28. AUTHORITY /MODIFICATION. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
Lease and to engage in the actions described herein. This Lease may be modified by
written amendment. C ITY's city manager, or designee, may execute any such amendment
on behalf of CITY.
29. COUNTERPARTS. This Lease may be executed in any number or counterparts,
each of which will be an original, but all of which together will constitute one instrument
executed on the same date.
Page 5 of 7
�1 i J
IN WI'T'NESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
CITY OF EL SEGUNDO CDaniel ROSP E C )RATION
Bar ce Ci ty Manager Manager, Facilities
ATTEST:
Taxpayer ID No.
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY. City Attorney
By:
Karl 11. Berger, Assistant City Attorney
Page 6 of 7
��V
Exhibit A
The pedestrian bridge linking the Los Angeles Air Force Base and the Aerospace
Corporation will cross El Segundo Boulevard approximately feet east of the
intersection of El Segundo Boulevard and Douglas Street as shown on the attached Sheet
Al -101. The bridge will be approximately 12 feet wide as shown on Sheet A2 -101. The
bridge will be approximately 17 feet above the existing roadway surface as shown on
sheet A4 -101.
Page 7 of 7
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CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING: June 26, 2008
SUBJECT: Environmental Assessment No. EA -765
APPLICANT: Aerospace Corporation c/o Daniel S. Barbee
Los Angeles Air Force Base
c/o Joseph H. Schwarz, Colonel, USAF
PROPERTY OWNER: The Aerospace Corporation and the LA Air Force
Base
REQUEST: Proposal to install a pedestrian bridge over the
public right -of -way at El Segundo Boulevard
approximately 317' -0" east of the intersection of
El Segundo Boulevard and Douglas Street
PROPERTY LOCATION: 2350 E. El Segundo Boulevard
I. Introduction
The proposed project is a request to approve Environmental Assessment No.
EA -765 and adopt a Mitigated Negative Declaration ( "MND ") for constructing a
135 -foot long, 12 -foot wide, 25' -9" tall restricted access pedestrian bridge (the
"Bridge ") spanning across El Segundo Boulevard anchored on each end by a 35-
foot tall stair /elevator tower (the "Tower"). The southern Tower will be located
within the City's right -of -way. The pedestrian bridge will span El Segundo
Boulevard, approximately 317' -0" feet east of the intersection of El Segundo
Boulevard and Douglas Street. The Bridge will extend from the Aerospace
Corporation property located at the southeast comer of El Segundo Boulevard
and Douglas Street, commonly referred to as 2350 El Segundo Boulevard, to the
Los Angeles Air Force Base property located at the northeast corner of El
Segundo Boulevard and Douglas Street. The proposed bridge will be the subject
of a lease between the City and the Aerospace Corporation that will establish
conditions for land dedication for future street widening and right -of -way
improvements, and airspace rights where the proposed bridge will be located that
will be leased to the Aerospace Corporation. The proposed northern Tower is
located on the Los Angeles Air Force Base property, which is federally -owned
property and is therefore not subject to regulation by the El Segundo Municipal
Code. The LAAFB will not be a party to the lease.
II. Recommendation
Planning staff recommends that the Planning Commission review the facts as
contained within this report, and adopt Resolution No. 2635 approving
Environmental Assessment No. EA -765 with the proposed conditions and
mitigation measures to mitigate impacts.
III. Background
The Aerospace Corporation is a nonprofit company that operates a federally
funded research and development center for the United States Air Force and
also works with other governmental agencies and commercial firms. The
Aerospace campus is located at 2350 El Segundo Boulevard and is bounded by
El Segundo Boulevard on the north, Aviation Boulevard on the east along the
Burlington Northern Santa Fe (BNSF) Railroad right -of -way, on the east and
south, and by Douglas Street on the west. The site is approximately 36.2 acres.
In April 2006, the Planning Commission approved Environmental Assessment
No. 622, allowing 752 -space parking structure, a new four -story 177,400 gross
sq. ft. office building ( "A -9" Building), a new one -story, 15,900 gross square foot
high -bay laboratory, and the demolition of an existing six -story 96 -foot tall
122,700 square foot one -story office building. The Director of Planning and
Building Safety also approved a Lot Line Adjustment (LLA) to create two lots
from four existing lots to accommodate the proposed development. EA No. 622
was approved in accordance with the provisions of the El Segundo Municipal
Code for the Light Industrial (M -1) Zone. The LAAFB property is located at the
northeast corner of El Segundo Boulevard and Douglas Street commonly
referred to as 463 N. Aviation Boulevard and is bounded by El Segundo
Boulevard to the south, Douglas Street to the west, Northrop Grumman
Corporation to the north, and Burlington Northern Santa Fe (BNSF) Railroad
right -of -way to the east. The site is approximately 46.52 acres.
Aerospace is currently under construction with the "A -9" Building. The Bridge as
proposed under EA 765 will be connected to the "A -9" Building. The Aerospace
Corporation and the LAAFB maintain a unique relationship in that classified
material and information is circulated to and from both locations requiring the
need for a secured bridge with no public access. Currently Aerospace and
LAAFB personnel are required to go through security four times when delivering
information and material to and from the Aerospace Corporation and the LAAFB.
Additionally, the personnel must travel and cross El Segundo Boulevard at grade
with such materials. The proposed Bridge will be a direct and secured connection
for Aerospace and LAAFB personnel and will provide for a more efficient security
procedure.
�1 !, �I
The surrounding land uses and zoning are as follows:
Existing Land Use
North:
Federal Property, LAAFB
South:
Industrial
East:
Railroad right -of -way
West:
Industrial
General Plan Designation
North:
Federal Government
South:
Light Industrial
East:
Transportation Railroad
West:
Light Industrial
IV. Analysis
Zone
Public Facilities (P -F)
Light Industrial (M -1)
n/a
Light Industrial (M -1)
The proposed Bridge will be the third bridge proposed over El Segundo
Boulevard and will span 135' -0" from tower to tower. The proposed bridge will be
located approximately 317' -0" from the El Segundo Boulevard and Douglas
Street intersection. The Towers that will support and anchor the Bridge on both
the LAAFB and Aerospace properties will be approximately thirty -five (35) feet
high. The maximum height of the Bridge will be approximately 25' -9" and will be
constructed of white aluminum cladding and translucent glass panels that will be
approximately 8' -9" high. The glass panels will be approximately 6' -6" tall. The
Bridge will have an underside clearance of 17' -0" from the crown of the street (EI
Segundo Blvd.) The total height from the street surface to the top of the glass on
the Bridge will be approximately 25' -9 ".
Per the Circulation Element of the City of El Segundo's General Plan, El
Segundo Boulevard is designated as a Major Arterial (8 Lanes Minimum). The
current width of El Segundo Boulevard within the area of the proposed Bridge is
111.89' and is improved with eight thorough lanes and a left turn pocket and a
dedicated right turn lane. The proposed Bridge will span 135' -0" and will require
that Aerospace dedicate approximately 6' -3" to the City along El Segundo
Boulevard to accommodate and provide for a right -of -way width of 118' -0 ". The
118' -0" road width will enable the City to provide up to 10 lanes from the Bridge
westerly to the intersection of El Segundo Boulevard and Douglas Street
consistent with the Circulation Element Master Plan of Streets and planned
roadway improvements in the City's General Plan. This will include four (4)
through lanes for east bound traffic and four (4) though lanes for west bound
traffic. In addition, there will be two (2) dedicated left turn lanes for west bound
traffic seeking to make left turns south onto Douglas Street. Just east of the
Bridge the 118' -0" right -of -way width will provide up to nine (9) lanes. The 135' -0"
span of the Bridge will be from Tower to Tower and will not require a center
column support on El Segundo Boulevard. The lack of a center column will
provide more flexibility for the City to implement the planned right -of -way
r� . a
improvements in the future that include any necessary street center line shifts or
re- striping in connection with any street widening.
The applicant and City are proposing to enter into a
pedestrian bridge within the City's right -of -way.
conditioned and subject to City Council Approval
lease agreement.
Lease Agreement
lease agreement to allow the
Approval of EA 765 will be
review and approval of the
As noted, the applicant proposes that the City and Aerospace enter into a lease
to allow the pedestrian overpass in the public right -of -way. In addition to the
irrevocable offer of dedication for real property. Aerospace will also grant the City
airspace easement to allow the pedestrian bridge to be constructed entirely
within the City's right -of -way. The irrevocable offer of dedication will be used for
future street widening and road improvements. In turn, the City will lease back
the identified airspace (from the property line to the "A -9" building on the
Aerospace Corporation property) to the Aerospace Corporation to operate,
control, and secure the proposed bridge for its use. Consequently, the entire
width of the pedestrian bridge (except that portion located on the LAAFB
property) will be within the public right -of -way. The proposed term of the lease is
fifty (50) years, with a fifty (50) year renewal option at the request of the Lessee.
The LAAFB will not be a party to the lease agreement. The proposed bridge will
not prevent pedestrian use of the sidewalk below the bridge.
ZONING CONSISTENCY
The following chart reflects development standards for the Light Industrial (M -1)
Zone. Although the proposed Bridge will be located solely within the existing
public right -of -way and the proposed airspace rights dedication, a comparison of
the proposed Bridge with the M -1 development standards that apply to the
Aerospace property where the Bridge connects to the "A9" building is provided to
show consistency with the adjacent use. The Bridge is consistent with the M -1
development standards relative to height and is not subject to setbacks as the
bridge will be part of the public right -of -way.
Minimum Lot Size
10,000 s . ft.
1,576,900 s . ft.
Height
200 feet maximum
Tower: 35' -0"
Bridge: 25' -9"
Front Setback
25 feet minimum
N/A
Side Setback
15 feet minimum
N/A
Rear Setback
10 feet minimum
N/A
GENERAL PLAN CONSISTENCY
The General Plan Land Use Designation of the project site is Light Industrial.
The proposed project is consistent with the Goals, Objectives, and Policies of the
General Plan as specified in the attached Resolution.
El Segundo Boulevard is identified as Major Arterial (8 Lanes Minimum) within
the Circulation Element of the General Plan. El Segundo Boulevard is currently
developed with nine lanes. Although El Segundo Boulevard meets the minimum
number of lanes required, the width of the right -of -way and roadway is less than
the minimum planned right -of -way and roadway standard as required by the
General Plan. The proposed project will dedicate approximately 6' -3" from the
Aerospace property so as to provide the necessary width of 118' -0" for El
Segundo Boulevard and accommodate 10 lanes with 4 lanes going in each
direction with two dedicated left two lanes.
The proposed private pedestrian bridge will meet Circulation Element Objective
C2 -1 and Circulation Element Policies C2 -1.2, C2 -1.3, and C2 -1.4. Objective C2-
1 in the Circulation Element states "Provide a pedestrian circulation system to
support and encourage walking as a safe and convenient travel mode within the
City's circulation system." The proposed private pedestrian bridge will provide a
safe, secured, convenient mode of travel between the Aerospace Corporation "A-
9" building and the Los Angeles Air Force Base, a secured federal military facility.
Circulation Element Policy C2 -1.2 states "Develop a citywide system of
pedestrian walkways, alleviating the conflict between pedestrians, auto, and
bicyclist throughout the City." The proposed private pedestrian bridge will provide
a safe mode of travel for pedestrians as the proposed private pedestrian bridge
will alleviate the need for pedestrians to cross El Segundo Boulevard at grade
when traveling to and from the Aerospace Corporation and the LAAFB.
Circulation Element Policy C2 -1.3 states "Encourage new development in the
City to participate in the development of the citywide system of pedestrian
walkways and require participation funded by the project developer where
appropriate." The proposed private pedestrian bridge is being constructed and
funded in its entirety by the Aerospace Corporation.
Circulation Element Policy C2 -1.4 states "Ensure the installation of sidewalks on
all future arterial widening or new construction projects, to establish a continuous
and convenient link for pedestrians." The proposed private pedestrian bridge
project will provide the necessary land dedication to accommodate future public
right -of -way and roadway improvements which includes street widening and the
incorporation of new sidewalks as required.
The project also meets Land Use Element Objective LU7 -1 "Provide the highest
and most efficient level of public services and public infrastructure financially
possible." The proposed private pedestrian bridge is being privately funded by ,
the Aerospace Corporation and the proposed project is providing the City with
the necessary land dedication to facilitate future roadway improvements.
V. Inter - Departmental Comments
The project applications, Initial Study and Mitigated Negative Declaration, plans,
and photo simulations were circulated to City Divisions and Departments for
review, comment and conditions. Comments and conditions were received from
the Planning & Building Safety Department, El Segundo Fire Department, Public
Works Department, and the Recreation and Parks Department. All
interdepartmental comments are attached as Exhibit C. Staff has incorporated
those comments that are reasonable and demonstrate legal nexus as conditions
of approval in this resolution (See Condition Nos. 1 through 25).
VI. Environmental Review
The proposed project has been analyzed for its environmental impacts and a
draft Initial Study of Environmental Impacts (Exhibit B) was prepared pursuant to
Public Resources Code § 15063 (the California Environmental Quality Act). A
Mitigated Negative Declaration of Environmental Impacts is proposed for this
project pursuant to CEQA § 15070. The Draft Initial Study and Mitigated Negative
Declaration was prepared and circulated for public review and comment from May
22, 2008 to June 23, 2008.
Several areas of concern were noted as potentially significant if not mitigated.
These areas include Aesthetics, Cultural Resources, and Geology and Soils. Staff
has incorporated Mitigation Measures (as outlined below) that reduce the impacts
for each of these areas to "Less that Significant' with Mitigation. Mitigation
Measures are incorporated into the Initial Study document as well as the draft
Resolution.
The mitigation measures that have been proposed to mitigate these impacts to less
than significant are as follows:
AESTHETICS - Mitigation Measures
MM AE -1 Lighting must be limited to within the interior of the bridge
surface and designed to minimize glare to passing motorist.
CULTURAL RESOURCES — Mitigation Measures
MM CR -1 In the event that archaeological resources are encountered
during the course of grading or construction, all development must
temporarily cease in these areas until the resources are properly
assessed and subsequent recommendations are determined by a
qualified consultant.
6
MM CR -2 In the event that paleontological resources are encountered
during the course of grading or construction, all development must
temporarily cease in these areas until the resources are properly
assessed and subsequent recommendations are determined by a
qualified consultant.
GEOLOGY AND SOILS — Mitigation Measures
MM GS -1 The proposed bridge structure must be appropriately designed
by a structural engineer. To ensure that the bridge can safely withstand
anticipated ground movement in the case of a seismic event, plans will be
reviewed by the City for compliance with structural and safety standards
before construction.
MM GS -2 A geotechnical report must be prepared and submitted to the
City that addresses soil conditions within areas under the jurisdiction of
the City. If required by the City, existing fill soils must be removed and re-
compacted in accordance with the appropriate governmental standards
before construction.
No impacts or less than significant impacts would occur and therefore no mitigation
measures were required for Agricultural Resources, Air Quality, Biological
Resources, Hazards & Hazardous Materials, Hydrology & Water Quality, Land Use
Planning, Mineral Resources, Population /Housing, Public Service, Recreation,
Transportation/Traffic, Utilities /Service Systems, Noise, and Mandatory Findings of
Significance.
No significant impacts that cannot be mitigated would occur as a result of the
proposed project. All departments concur with the staff recommendation to
approve a Mitigated Negative Declaration of Environmental Impacts.
The proposed project qualified for a Categorical Exclusion under the guidelines of
the National Environmental Protection Act (NEPA). The exemption was filed by the
LAAFB pursuant to NEPA as required as the LAAFB is a federal facility.
VII. Conclusion
Planning staff recommends that the Planning Commission adopt Resolution No.
2635 approving Environmental Assessment No. 765 since the required findings
for support have been made.
VIII. Exhibits
A. Draft Planning Commission Resolution No. 2635
B. Initial Study Mitigated Negative Declaration and Mitigation Monitoring &
Reporting Program (MMRP)
C. Categorical Exclusion (Exemption) per NEPA
D. Inter - departmental Comments /Conditions , .
E. Applicants application
F. Plans (distributed separately)
Prepared by: Louis Morales, Project Consultant
4 4 /TA - n
Kimberly Chri to sen, AICP, Planning Manager
Department of Planning & Building Safety
Gary Chicots, Egiector
Department of Planning & Building Safety
PAPlanning & Building Safety\PROJECTS\ 750 - 775\ EA- 765\2008.06.26.EA- 765PCsr.doc
RESOLUTION NO. 2635
A RESOLUTION APPROVING ENVIRONMENTAL ASSESSMENT NO.
765 TO ALLOW THE AEROSPACE CORPORATION TO CONSTRUCT
A PEDESTRIAN BRIDGE OVER EL SEGUNDO BOULEVARD FROM
2350 EAST EL SEGUNDO BOULEVARD TO THE LOS ANGELES AIR
FORCE BASE PROPERTY LOCATED AT 483 NORTH AVIATION
BOULEVARD
The Planning Commission of the City of El Segundo does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
A. On June 25, 2007, Michael Laughlin, on behalf of The Aerospace
Corporation ( "Aerospace ") and the Los Angeles Air Force Base (The
"LAAFB "), filed an application for Environmental Assessment No. 765 for
constructing a private pedestrian bridge over El Segundo Boulevard;
B. The application was reviewed by the City's Planning and Building Safety
Department for, in part, consistency with the General Plan and conformity
with the El Segundo Municipal Code ( "ESMC ");
C. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
D. The Department of Planning and Building Safety completed its review and
scheduled a public hearing regarding the application before this
Commission for June 26, 2008;
E. On June 26, 2008, the Commission held a public hearing to receive public
testimony and other evidence regarding the application including, without
limitation, information provided to the Commission by City staff, the
applicant and the public; and
F. The Commission considered the information provided by City staff, public
testimony, the applicant, and The Aerospace Corporation's
representatives. This Resolution, and its findings, are made based upon
the evidence presented to the Commission at its June 26, 2008 hearing
PAPlanning & Building Safety\PROJECTS \751- 775\EA- 765\PC 6.26.08 \EA -765 PCreso.doc
.� 13
including, without limitation, the staff report submitted by the Planning and
Building Safety Department.
SECTION 2: Factual Findings and Conclusions. The Commission finds that the
following facts exist:
A. The subject site is located in the Light Industrial (M -1) Zone at 2350 East
El Segundo Boulevard in the El Segundo public right -of -way and in the
Public Facilities P -F Zone at 483 North Aviation, the LAAFB;
B. The surrounding land uses consist primarily of light industrial uses. The
LAAFB has a General Plan land use designation of Federal Government
and located in the Public Facilities (P -F) Zone. The Aerospace
Corporation has a land use designation of Light Industrial and is located
within the Light Industrial (M -1) zone;
C. The proposed project is for constructing a private pedestrian bridge and
related support towers that will allow the bridge to span 135 feet over El
Segundo Boulevard which will connect the LAAFB and Aerospace
properties for exclusive use by LAAFB and Aerospace personnel;
D. The proposed private pedestrian bridge will be 135 feet long, 12 -feet wide
and approximately 25' -9" in height. The bridge will have a 17' -0" high
under clearance to the right -of -way below and will be anchored by a tower
at each end. The towers will be approximately 35' -0" in height and will
contain elevators and stairs for access. The bridge will consist of white
aluminum cladding and glass panels;
E. The Aerospace property is irregular in shape with approximately 1,185
feet of street frontage on El Segundo Boulevard and is approximately 36.2
acres in size. The LAAFB property is also irregular in shape and has
approximately 1,050 feet of street frontage on El Segundo Boulevard and
is approximately 46.5 acres in size; and
F. Vehicular access along El Segundo Boulevard will not be impacted. The
project will dedicate approximately 6' -3" in the form of a irrevocable
dedication to the City for future roadway and right -of -way improvements,
which includes but is not limited to street widening pursuant to the
Circulation Element of the General Plan.
SECTION 3: Environmental Assessment. Because of the facts identified in Section 2
of this Resolution, the proposed project was analyzed for its environmental impacts and
a Draft Initial Study was prepared pursuant to CEQA Guidelines § 15063. The Initial
2
PAPlanning & Building Safety\PROJECTS \751- 775\EA- 765\PC 6.26.08\EA -765 Meso.doc
vJi
Study demonstrated that the project would not have a significant effect on the
environment with the implementation of mitigation measures. A Mitigated Negative
Declaration of Environmental Impacts is proposed for this project pursuant to CEQA
Guidelines § 15070. The mitigation measures listed in the mitigated negative
declaration are sufficient to reduce all identified environmental impacts to less than
significant levels. Accordingly, based upon the evidence presented to the Commission,
the City need not prepare an environmental impact report for the proposed project.
Additionally, the project qualifies for Categorical Exclusion under the guidelines of the
National Environmental Protection Act (NEPA) and an exemption was filed by the
LAAFB pursuant to the NEPA requirements.
SECTION 4: General Plan and Zoning. The proposed project conforms with the City's
General Plan and the zoning regulations in the ESMC as follows:
A. The General Plan Land Use Designation of the project site is Light
Industrial. The proposed project is consistent with the General Plan Land
Use Designation of Light Industrial and the goals objectives, and policies
of the General Plan. Specifically, Goal LU7, Objective LU7 -1, and
Objective C2 -1, which provides for a pedestrian circulation system to
support and encourage walking as a safe and convenient travel mode
within the circulation system, and Policies C2 -1.2, C2 -1.3, and C2 -1.4 all
dealing with pedestrian activity and future arterial widening.
B. Objective C2 -1 in the Circulation Element states "Provide a pedestrian
circulation system to support and encourage walking as a safe and
convenient travel mode within the City's circulation system." The
proposed private pedestrian bridge will provide a safe, secured,
convenient mode of travel between the Aerospace Corporation "A -9"
building and the Los Angeles Air Force Base, a secured federal military
facility.
C. Circulation Element Policy C2 -1.2 states "Develop a citywide system of
pedestrian walkways, alleviating the conflict between pedestrians, auto,
and bicyclist throughout the City." The proposed private pedestrian bridge
will provide a safe mode of travel for pedestrians as the proposed private
pedestrian bridge will alleviate the need for pedestrians to cross El
Segundo Boulevard at grade when traveling to and from the Aerospace
Corporation and the LAAFB.
D. Circulation Element Policy C2 -1.3 states "Encourage new development in
the City to participate in the development of the citywide system of
pedestrian walkways and require participation funded by the project
3
PAPlanning & Building Safety\PROJECTS \751- 775\EA- 765\PC 6.26.08\EA -765 PCreso.doc
�. J
developer where appropriate." The proposed private pedestrian bridge is
being constructed and funded in its entirety by the Aerospace Corporation.
E. Circulation Element Policy C2 -1.4 states "Ensure the installation of
sidewalks on all future arterial widening or new construction projects, to
establish a continuous and convenient link for pedestrians." The proposed
private pedestrian bridge project will provide the necessary land
dedication to accommodate future public right -of -way roadway
improvements which includes street widening and the incorporation of new
sidewalks as required.
F. The project also meets Land Use Element Objective LU7 -1 "Provide the
highest and most efficient level of public services and public infrastructure
financially possible." The proposed private pedestrian bridge is being
privately funded by the Aerospace Corporation and the proposed project is
providing the City with the necessary land dedication to facilitate future
roadway improvements.
G. The proposed private pedestrian bridge requires review for conformance
with the General Plan. The proposed private pedestrian bridge conforms
with the General Plan and assists with meeting various goals and
objectives of the Circulation Element and Land Use Element of the
General Plan.
H. The ESMC requires the proposed private pedestrian bridge conform with
its zoning regulations.
I. The proposed private pedestrian bridge will be connecting two existing
uses to provide a safe mode of pedestrian traffic. The Aerospace
Corporation is located in the Light Industrial (M -1) Zone and is a permitted
use within M -1 Zone. The Los Angeles Air Force Base is located in Public
Facilities (P -F) Zone and is a permitted use under the P -F Zone. Both
existing uses are consistent with the zone where they are located relative
to development standards and permitted uses. The proposed private
pedestrian bridge will be part of the public right -of -way and will not have
an adverse effect on the purpose for each of the existing zones pursuant
to § 15 -6A -1 and 15 -10 -1 of the ESMC.
SECTION 5: Approval. Subject to the conditions listed in attached Exhibit "A," which
are incorporated into this Resolution by reference, the Planning Commission approves
Environmental Assessment No. EA -765.
2
PAPlanning & Building Safety\PROJECTS \751- 775\EA- 765\PC 6.26.08\EA -765 Meso.doc
SECTION 6: This Resolution will remain effective unless superseded by a subsequent
resolution.
SECTION 7: The Commission Secretary is directed to mail a copy of this Resolution to
Daniel Barbee c/o the Aerospace Corporation, and the LAAFB and to any other person
requesting a copy.
SECTION 8: This Resolution may be appealed within ten (10) calendar days after its
adoption. All appeals must be in writing and filed with the City Clerk within this time
period. Failure to file a timely written appeal will constitute a waiver of any right of
appeal.
SECTION 9: Except as provided in Section 8, this Resolution is the Planning
Commission's final decision and will become effective immediately upon adoption.
PASSED AND ADOPTED this 26th day of June, 2008.
ATTEST:
Gary Chicots, Secretary
Cheryl Frick, Chairperson
City of El Segundo Planning Commission
Frick -
Fellhauer -
Fuentes -
Rotolo -
APPROVED AS TO FORM: Wagner -
Mark D. Hensley, City Attorney
in
Karl H. Berger, Assistant City Attorney
5
PAPlanning & Building Safety \PROJECTS \751- 775 \EA- 765\PC 6.26.08\EA -765 PCreso.doc
11 1
00-1
PLANNING COMMISSION RESOLUTION NO. 2635
Exhibit A
CONDITIONS OF APPROVAL
In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "),
Aerospace Corporation agrees that it will comply with the following provisions as
conditions for the City of El Segundo's approval of Environmental Assessment No. EA-
765 ( "Project Conditions ").
Planning and Building Safety Department
1. Any and all approvals in connection with EA -765 require that a lease agreement
be executed between the City and The Aerospace Corporation before they
become effective. The lease agreement must contain provisions to allow the
pedestrian bridge to be built within the City's public right -of -way and the
identification of certain airspace easements and land dedication for future
roadway improvements.
2. All mitigation measures in the Mitigated Negative Declaration of Environmental
Impacts for the proposed private pedestrian bridge are incorporated by this
reference into these conditions of approval. All mitigation measures must be
listed on the plans submitted for plan check and the plans for which a building
permit is issued.
3. Before building permits are issued, plans must show conformance with the 2007
California Building Code, 2007 California Mechanical Code, 2007 California
Plumbing Code, 2007 California Electrical Code, and 2007 California Energy
Code, all as amended by the ESMC.
4. Before building permits are issued, plans must show compliance with
accessibility requirements per Chapter 11 of the 2007 California Building Code,
as amended by the ESMC.
5. Before building permits are issued, the applicant must develop plans, showing
that the facility substantially conforms with plans approved and on file with the
Planning and Building Safety Department. Any subsequent modification to the
project as approved, including the site plan, floor plan, elevations, landscaping
and materials, must be referred to the Director of the Planning and Building
Safety Department for a determination regarding the need for Planning
Commission review of the proposed modification.
rei
PAPlanning & Building Safety \PROJECTS\751- 775\EA- 765\PC 6.26.08 \EA -765 PCreso.doc
6. Before building permits are issued, the applicant must obtain all the necessary
approvals, licenses and permits and pay all the appropriate fees as required by
the City of El Segundo.
7. Pedestrian grade separation, elevators, stairways, turnstiles, doors and gates
must comply with accessibility requirements of chapter 11 -B of the California
Building Code, as adopted by the ESMC.
8. Pedestrian grade separation must comply with Chapter 31 and Chapter 32 of the
California Building Code, as adopted by the ESMC.
Fire Department
9. The entire pedestrian bridge including, without limitation, the anchoring towers
must be inspected by the El Segundo Fire Department before the City issues a
certificate of occupancy to ensure egress requirements are met.
Public Works Department
10. The Aerospace Corporation must provide an airspace easement for the portion of
the pedestrian bridge that would otherwise be located outside the public right -of-
way.
11. The Aerospace Corporation must provide an irrevocable offer to dedicate 6' -3"
for future street widening and road improvements for the portion of the pedestrian
bridge on its private property and must ensure that a minimum of 118 foot right -
of -way is secured to meet the minimum street and sidewalk width requirements
for El Segundo Boulevard.
12. Any street closures must be coordinated with the Pubic Works Department and
local transit agencies such as the MTA and Torrance Transit (Route 8). To the
extent possible construction must take place at night to mitigate traffic impacts on
El Segundo Boulevard.
13. Any and all damaged or off -grade curb, sidewalk and pavement must be
removed and replaced as required by the Public Works Department by an
appropriately licensed contractor. Contractor must ensure that City standards for
sidewalk construction are met. Sidewalks should be a minimum of four (4) feet
with at least two (2) feet of landscaping /green space between the curb face and
sidewalk.
14. The applicant must ensure that encroachment permits if required and /or deemed
to be required by the City are secured from the Public Works Department before
PAPlanning & Building Safety\PROJECTS \751- 775\EA- 765\PC 6.26.08\EA -765 PCreso.doc
f) 1
.�JU
commencing any and all work in the public right -of -way. Maintain pedestrian
access on at least one side of the street during construction for commuters who
use the green line.
15. The project must comply with the latest NPDES requirements and provide Best
Management Practices (BMPs) for sediment control, construction material control
and erosion control.
16. A construction bond in favor of the City of 10% or $250,000 whichever is greater,
is required.
17. The Aerospace Corporation must sign a lease agreement, in a form approved by
the City Attorney, with the City to allow the bridge to be constructed in the public
right -of -way.
18. The Aerospace Corporation must assure that pedestrian usage of the sidewalk at
street level will not be impeded. A 17' -0" clearance from the crown of the
roadway to the underside of the pedestrian bridge will be maintained.
19. Before the City issues any permits, applicant must identify electrical source of
power for the bridge elevators.
20. No sub -grade facilities or structures (i.e. base pads) are allowed within the
established 118' -0" public right -of -way along El Segundo Boulevard.
21. The applicant is responsible for the full cost of any utility relocations required for
the construction project. The applicant must submit a plot plan identifying all
existing sub -grade structures and utilities (water, sewer, gas, etc.) around the
construction project.
22. The applicant must ensure that the bridge safety railing is adequate to protect
pedestrian users and meets minimum code requirements. In addition, the total
height of the railing and glass panels above the bridge deck for the portion of
bride over the El Segundo Boulevard right -of -way shall be a minimum of 6 feet in
height.
Recreation and Parks. Department
23. All landscaping located within the must be replaced and upgraded and must be
provided with a permanent automatic or irrigation system.
8
PAPlanning & Building Safety\PROJECTSl751- 7751EA- 765\PC 6.26.081EA -765 PCreso.doc
v .J
24. All landscape and irrigations plans must be submitted for review and approval by
the Planning and Building Safety Director and the Director of Recreation and
Parks.
25. The Aerospace Corporation agrees to indemnify and hold the City harmless from
and against any claim, action, damages, costs (including, without limitation,
attorney's fees), injuries, or liability, arising from the City's approval of
Environmental Assessment No. EA -765. Should the City be named in any suit,
or should any claim be brought against it by suit or otherwise, whether the same
be groundless or not, arising out of the City approval of Environmental
Assessment No. EA -765, agrees to defend the City (at the City's request and
with counsel satisfactory to the City) and will indemnify the City for any judgment
rendered against it or any sums paid out in settlement or otherwise. For
purposes of this section "the City" includes the City of El Segundo's elected
officials, appointed officials, officers, consultants, and employees.
By signing this document, Daniel Barbee on behalf of Aerospace Corporation and
Joseph H. Schwarz on behalf of the Los Angeles Air Force Base certify that they have
read, understood, and agree to the Project Conditions listed in this document.
Daniel Barbee
Aerospace Corporation
Joseph H. Schwarz
Los Angeles Air Force Base
{If Corporation or similar entity, needs two officer signatures or evidence that one
signature binds the company}
M
PAPlanning & Building Safety\PROJECTS 1751- 7751EA- 7651PC 6.26.081EA -765 PCreso.doc
•.�JG
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Standard Public Works Contract to Kalban, Inc.
for the 2007 -2008 annual contract for curb, gutter, handicap access ramps, sidewalk and
other minor improvements at various locations citywide. Approved Capital Improvement
Project. Project No. PW 08 -05. CDBG Project No. 601066 -07. (Fiscal Impact: $231,477.40
($210,434.00 contract amount plus 10% contingencies))
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to execute a Standard Public Works Contract in a form
approved by the City Attorney with Kalban, Inc.; (2) Alternatively, discuss and take other action
related to this item.
BACKGROUND & DISCUSSION:
On May 6, 2008, the City Council adopted the plans and specifications for the 2007 -2008
annual contract for curb, gutter, handicapped access ramps and replacement of displaced
sidewalks, and driveways citywide and authorized staff to advertise the project for competitive
bids.
(Background and discussion continued on the next page...... )
ATTACHED SUPPORTING DOCUMENTS:
Location Maps
FISCAL IMPACT: $231,477.40
Operating Budget: N/A
Capital Improvement Program: $247,040
Amount Requested: $231,477.40
Account Number: 106 -400- 8203 -8604 $100,000 Gas Tax C I P
111 -400- 2795 -8441 $131,477.40 CDBG
Project Phase: Award of Contract
Appropriation Required: No
ORIGINATED BY: DATE:
Stephanie Katsouleas, Public Works Director
REVIEW D BY: DATE:
Jack Wayt, In erim City Manager
EA3
BACKGROUND & DISCUSSION: (continued)
On June 17, 2008, the City Clerk received and opened four (4) bids as follows:
1. Kalban, Inc. $210,434.00
2. FS Construction $226,425.00
3. Nobest, Incorporated $240,000.00
4. Sully - Miller Contracting Co. $259,760.50
Staff contacted the references provided by the low bidder, Kalban, Inc., and received favorable
responses regarding the quality of the contactor's work. Thus, staff recommends awarding a
Standard Public Works Contract to Kalban, Inc. for $210,434 as the lowest responsible bidder.
The total $231,477.40 requested includes the bid amount of $210,434 plus an additional 10%
contingency for potential change orders.
In addition to $100,000 from Gas Tax Revenue, $147,040 in Community Development Block
Grant funding is available for the construction of curb ramps to enhance handicapped access
at street corners.
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EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process and approve a contract
with Gary V. Bufkin Computer Consulting (GVBCC) for the development of a centralized permit
module for permitting activities in the Engineering Division of Public Works. (Fiscal Impact:
$16,250.00)
RECOMMENDED COUNCIL ACTION:
1) Pursuant to El Segundo Municipal Code §1 -7 -10, waive the formal bidding process
for the development of a Public Works Permits Module for the Engineering Division.
2) Authorize the City Manager to execute a contract in a form approved by the City Attorney to
purchase the permit module software from Gary V. Bufkin Computer Consulting.
3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Public Works Engineering Department is in need of a centralized permit module for
recording and issuing permits for work conducted in the public right -of -way. Currently, permits
issued are logged into an excel spreadsheet which is then stored on the shared network drive.
The file is maintained solely by the department's engineering technician.
(Background and Discussion continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
Gary V. Bufkin Computer Consulting Project Estimate
FISCAL IMPACT: $16,250.00
Operating Budget: $46,100.00
Amount Requested: $16,250.00
Account Number: 001 - 400 -4104 -6206
Project Phase: N/A
Appropriation Required: None
ORIGINATED BY: DATE:
anie Katsouleas, Director of Public Works 07/9/08
REVI BY: DATE:
ack Wayt, Into <=Zity Manager
Background & Discussion (continued)
This structure has significant limitations, including:
• It is not user friendly for department wide accessibility and use, i.e., it is not centralized.
• It has no reports application. Users cannot easily research historical records for permits
issued to a particular company or address.
• It is not integrated with private property work that impacts the public right -of -way (i.e.,
new sewer or water lateral connections from private property).
Public Works is proposing to have a centralized module developed that would be fully
integrated with the Department of Planning and Building Safety's existing permit database
system (Muni Permits). The integration would ultimately allow any employee using the
Muni Permit System to easily view, research and print any Public Works permits, including
those associated with private property developments.
Muni Permits was exclusively created by Gary V. Bufkin Computer Consulting for the El
Segundo Planning and Building Safety Department to meet unique needs that typical off
the shelf permitting systems could not meet. Any changes or modifications to Muni System
thus require the services of GVBCC because there are no other vendors intimately familiar
enough with the City's permitting system to easily support and modify it. This, in effect,
identifies GVBCC as a sole source provider given that Public Works prefers to integrate
into the existing permitting system rather than launch a new, different system.
! ,
J � `1
Gary V. Buskin
Computer Consulting
(559) 499 -8349
Project Estimate
City Of El Segundo: Public Works Permits Modifications and Additions to
Muni Permits System
Proposal Date: 06/01/2008
Proiect Description:
Modify existing permits system developed by GVBCC to include Public Works Permits currently
being issued by hand.
The current Engineering Module will be enhanced for the inclusion of additional permits required
for public works and the modification of the existing permits for accurate tracking.
Modifications to be Performed
♦ Modifications to Existing Public Works Permit as per Public Works Specifications
♦ Modifications to Existing Work in Public Street Permit as per Public Works Specifications
♦ Modifications to Existing Encroachment Permit as per Public Works Specifications
♦ Modifications to Existing Move Authorization Permit as per Public Works Specifications
♦ Addition of Fire Flow Test Tracking Permit
♦ Addition of Water and Sewer Service Request Permit
♦ Addition of Inspection Tracking
♦ Addition of Time Tracking for Inspections performed by Public Works on Public Works
Permits
♦ Addition of Fees and Payments Tracking of Public Works Permits
♦ Utilities to Maintain Master Table Information
♦ Reports for Permits Completion, Permits Fees Collect, Permits Status, Etc.
Summary of Work to be Performed:
Modifications to Existing Public Works Permit
Modifications to Existing Work in Public Street Permit
Modifications to Existing Encroachment Permit
Modifications to Existing Move Authorization Permit
Addition of Fire Flow Test Tracking Permit
Addition of Water and Sewer Service Request Permit
Addition of Inspection Tracking
Addition of Time Tracking for Inspections performed
Addition of Fees and Payments Tracking of P.W. Permits
Reports
Contigencies
Total Project Hours:
10 Hours
10 Hours
10 Hours
10Hours
10 Hours
10 Hours
10 Hours
10 Hours
10 Hours
20 Hours
20 Hours
130 Hours & $125.00 per hour
Price Quoted above includes Travel Travel Time and Accomidations
Project Cost for Application Design: $ 16,250
• This proposal is valid for 90 Days from the above stated date.
• Upon approval GVBCC will submit a detailed time line which will include project due
dates.
v4-is
Upon approval GVBCC will perform detailed interviews with staff to determine the details
of the project specifications and design (fee schedules, fees to be track, screen / report
layouts, etc)
Thank You
Gary V. Bufkin
Gary V BuAin Computer Consuitin_g
Gary V. Bufkin
Computor Consulting Fresno. Ca (559) 499 -9349
Page 2 r
EL SEGUNDO CITY COUNCIL MEETING DATE: Juy15,2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Standard Public Works Contract to Armand
Gonzales Inc. dba Gonzales Construction for construction of a Fire Station at 2261 East
Mariposa Avenue. Approved Capital Improvement Program. Project No.: PW 08 -06
(Fiscal Impact: $7,206,298.00)
RECOMMENDED COUNCIL ACTION:
(1) Waive a minor irregularity in the bid received from Armand Gonzales, Inc. dba Gonzales
Construction and reject the bid protest received from bidder Griffith Company;
(2) Add the following options to the contract for a total of $684,283: (a) 8" concrete precast
band ($52,034); (b) brick veneer ($55,940); (c) built in desk, nightstand and bed frames
($67,000); (d) ceiling tile above showers ($1,000); (e) gypsum board ceilings ($10,000); (f)
epoxy flooring ($5,000); (g) photovoltaic collector panels ($355,000); (h) seismic early
warning system ($37,450); (i) precast concrete caps ($21,400); (j) day tank for generator
($4,000); (k) 8" vehicular concrete paving ($50,459); (1) Plymovent vehicle exhaust system
($25,000).
(3) Authorize the City Manager to execute a Standard Public Works Contract in a form
approved by the City Attorney with Gonzales Construction, Inc for $6,211,443 (Base Bid)
plus $684,283 (Options), for a total of $6,895,726;
(4) Authorize a construction contingency in the amount of $310,572 for unforeseen additional
work;
(5) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
(Background and discussion continued on the next page........)
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $7,206,298.00
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$7,750,000 (Public Safety)
$7,206,298.00
301 - 400 - 8201 -8999
Award of Construction Contract
No
anie Katsouleas, Public Works Director
J00
10
BACKGROUND & DISCUSSION: (continued)
On May 6, 2008, City Council adopted the plans and specifications for construction of a Fire
Station to replace the existing Fire Station No. 2 and authorized staff to advertise the project
for competitive bids.
The Notice of Inviting Bids specified that the successful contractor would be selected based
upon the Base Bid amount. Contractors responding to the bid notice were also asked to
provide quotes for several options. On June 24, 2008, the City Clerk's office received eighteen
(18) bids. Three Bids were received after the 11:00 a.m. submittal deadline and were returned
to the bidders unopened. The following fifteen (15) Base Bids were opened:
1. Gonzales Construction, Inc.
2. Griffith Company
3. FEI Enterprises, Inc.
4. G -2000 Construction, Inc.
5. Harbor Construction, Inc.
6. Robert Clapper Construction Services, Inc.
7. Chegini Enterprises, Inc.
8. Tower General Contractors
9. Woodcliff Corporation
10. TG Construction, Inc.
11. Moment Construction, Inc.
12. GC Builders, Inc.
13. SAIFCO Construction Company
14. Morrissey Construction Co., Inc.
15. SBS Corporation
$6,211,443.00
$7,036,950.00
$7,189,735.00
$7,228,000.00
$7,273,000.00
$7,273,000.00
$7,495,000.00
$7,641,000.00
$7,800,000.00
$7,864,921.00
$7,864,921.00
$7,915,500.00
$8,200,000.00
Incomplete
Incomplete
The total budget allocated for this construction project was $7,750,000. Following the bid
opening, the apparent lowest bidder was Gonzales Construction, Inc., whose Base Bid plus
options and construction contingencies totaled $7,206,297.
A review of projects completed by Gonzales Construction, Inc., indicates that they have done
extensive work very similar to the work anticipated for the construction of the new Fire Station.
References contacted indicated that this firm was competent and cooperative during
construction of various projects. The firm's contractor's license is current and it has the
financial capability to undertake this project.
After the bid opening, the second lowest bidder, Griffith Company, protested that Gonzales
Construction's bid submitted included only one original copy submittal, where the Notice of
Inviting Bids stated "bidders are required to submit one (1) original set and one (1) copy of the
proposal forms." The City Attorney's Office characterizes this as a minor irregularity that can
be waived by City Council.
Staff recommends that City Council award the Fire Station construction project to Gonzales
Construction, Inc.
�J1
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of the project for the Replacement of
Water Mains, located at the 600 -700 block of Lomita and Sierra Streets, 800 block of
Bungalow Drive, 800 block of Maryland Street and 900 -1000 block of Walnut Avenue.
Approved Capital Improvement Project - Project No.: PW 07 -10
(Fiscal Impact: $742,744.21)
RECOMMENDED COUNCIL ACTION:
(1) Accept all work under this contract as complete; (2) Authorize the City Clerk to file a Notice
of Completion in the County Recorder's Office; (3) Alternatively, discuss and take other action
related to this item.
BACKGROUND & DISCUSSION:
On October 16, 2007, City Council awarded a contract for $742,125 to John T. Malloy, Inc. to
replace water mains on Sierra and Lomita Streets between Mariposa and Maple Avenues;
Maryland Street and Bungalow Drive between Maple and Walnut Avenues, and Walnut
Avenue from Maryland Street to Center Street.
(Background and Discussion provided on the following page)
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: $742,744.21
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$1,255,672.93
$ 742, 744.21
501 - 400 - 7103 -8207
Accept the work as complete
No
ORIGINATED BY: DATE:
Steph nie souleas, Public Works Director 7/8/08
REVIE D BY: DATE:
Jack Wayt, Int City Manager
�J�
1 1
BACKGROUND & DISCUSSION: (continued)
The following is a summary of the change orders undertaken to successfully complete the
project:
Item No.
Description of Changes
Amount
1
Original Contract Amount
$742,125.00
2
Relocate Fire Service on Sepulveda Boulevard and
Holly Avenue
$19,397.75
3
Repair of Emergency Water Main Break at the
Intersection of Aviation and El Segundo Boulevard
$38,008.76
4
Install Additional Fire Hydrant Spool
$400.00
5
Soil Testing
$5,950.80
6
Additional piping
$3,061.90
7
Credit for Elimination of Slurry Seal
($35,200.00)
8
Credit for Service Reconnect
($31,000.00)
Final Contract Amount
$742,744.21
All work associated with Project No. PW 07 -12 has been completed to the satisfaction of the
City and staff recommends acceptance of the complete project.
053
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Replacement of Water Lines, 2006
Project No.: PW 07 -10
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Utilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on June 25, 2008. The work done was: Replacement of water lines.
6. On July 15, 2008, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: John T. Malloy, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Public
Utilities
9. The street address of said property is: 600 -700 blocks of Lomita and Sierra Streets, 800
block of Bungalow Drive, 800 block of Maryland Street and 900 -1000 block of Walnut
Avenue
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2008 at El Segundo, California.
Stephanie Katsouleas
Public Works Director r, ,,• ,.
J Ct
Notice of Completions \PW 07 -12
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve the use of the City of El Segundo logo, Fire
Department vehicle graphics, Fire Department uniforms, and El Segundo Fire Station #2 in a
special edition of a cable television production of Trading Spaces. Fiscal Impact: None
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to execute a License Agreement with Space Between
Productions, LLC, in a form approved by the City Attorney, to allow the use of the City of El
Segundo logo, El Segundo Fire Department vehicle graphics, El Segundo Fire Department
uniforms, and El Segundo Fire Station #2 in a cable television production of Trading Spaces;
2) Authorize the City Manager to execute a Location and Liability Release, in a form approved
by the City Attorney, to use Fire Station #2 in a cable television production of Trading Spaces;
3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Space Between Productions, LLC and Discovery Communications, Inc. is proposing to feature
two members of the El Segundo Fire Department in a special edition of a cable television
production of Trading Spaces. The television series features friends or neighbors who
redecorate a room in each others' homes. This special edition will include a scene in which
the two members of the El Segundo Fire Department exchange keys at Fire Station #2. Mayor
Kelly McDowell will also be featured presenting a proclamation to the show's host. The filming
at Fire Station #2 will take place on the morning of July 19, 2008.
ATTACHED SUPPORTING DOCUMENTS:
Acquired Footage / Still Photograph License
Location and Liability Release
FISCAL IMPACT: None
Operating Budget: n/a
Amount Requested: n/a
Account Number: n/a
Project Phase: n/a
Appropriation Required: _Yes X No
ORIGINATED BY:
DATE: 07/01/08
Kevin S. Smith, Fire Chief
REVTInteri Y: DATE:
y Manager
J ;J
12
Space Between Productions, LLC
9911 West Pico Blvd. Suite 250
Los Angeles, CA 90035
Acquired Footage /Still Photograph License
Licensor ( "Owner "):
Address:
Phone:
Fax:
Description of
Footage /Still:
For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
Owner hereby grants Space Between Productions, LLC ( "Producer ") and Discovery Communications,
Inc. ( "DCI ") and their respective parents, successors, licensees and assigns, the right, but not the
obligation, to incorporate the
Film Footage [] Video Footage [] Still Photograph
described above (the "Property ") in any manner DCI sees fit in DCI's film or video production
tentatively entitled "Trading Spaces" (the "Production "), and to use and authorize others to use the
Property as so incorporated in the Production in the distribution, sale, licensing, marketing,
advertising, promotion, exhibition and other exploitation of the Production in all markets and media
(whether now known or hereafter developed), throughout the universe, in perpetuity.
Owner warrants and represents that Owner has the right to grant all rights granted herein and
Producer and /or DCI's use of the Property as permitted herein will not infringe on the rights of any
third party. Owner will indemnify and hold Producer and /or DCI, their parents, successors, licensees
and assigns, harmless from and against any and all claims, damages, liabilities, costs and expenses
arising out of any breach of the foregoing warranty. Owner acknowledges that Producer and /or DCI
will rely on this permission potentially, at substantial cost to Producer and /or DCI and Owner hereby
agrees not to assert any claim of any nature whatsoever against anyone relating to the exercise of
the permissions granted hereunder.
A G R E E D A N D
FOR OWNER
PRINTED PRINTED
NAME NAME
SIGNATURE SIGNATURE
BY: BY:
TITLE: TITLE:
DATE:
DATE:
ACCEPTED:
SPACE BETWEEN PRODUCTIONS,
LLC
T e i 1*7m1»u., i
JJ(�
LOCATION AND LIABILITY RELEASE
As we have discussed, Discovery Communications, Inc. ( "DCI ") and Space Between
Productions, LLC ( "Company ") are co- producing a series of television programs called Trading
Spaces (the "Series ") about friends and neighbors who redecorate a room in each others' homes
over the course of three days with the assistance of an interior designer and a carpenter. The
only restrictions on redecorating the room selected (the "Room ") are the amount of time it takes
and the designated budget. However, you can also stipulate the use for the Room, but you won't
see the final result until the redecoration of the Room is finished. As a part of the Series,
Company intends to film, video tape and /or photograph the people, activities and events involved
in connection with redecoration of the Room in your home, and with your redecoration of the
room selected by your friends and neighbors for you to redecorate in their home (collectively, the
"Recording").
This Release confirms our mutual understanding of the terms and conditions pursuant to which
you will make your home, its contents and surrounding area: (address)
(the "Property ") available to Company on
(dates) (the "Shoot Dates ") for the purposes of decorating and recording
scenes in connection with the Series, including, without limitation, shooting biographical
interviews, location and neighborhood scenes, set -up, shopping and all work and redecoration
scenes. In consideration of our agreement to record the Property, you hereby agree that:
1) The Property will be available for recording during the Shoot Dates and Company
shall be entitled to make such use of the Property as may be required during the
Shoot Dates (including, without limitation, your permission for your friends and
neighbors who are redecorating the Room to stay in your home overnight).
Company may place all necessary facilities, vehicles and equipment on the
Property during the Shoot Dates, and agrees to remove same after completion of
work and leave the Property in substantially the same condition as when
Company entered upon it, reasonable wear and tear excepted (except that the
redecoration of the Room shall remain). It is further agreed that if such
Recording is not completed during the Shoot Dates, Company and /or DCI shall be
entitled to return to the Property to continue Recording at a mutually- agreed upon
time.
2) Prior to the Shoot Dates, the Property will be made available to a representative of
Company at a mutually - agreed upon time for the purpose of videotaping/
photographing and measuring the proposed Room(s) in connection with
preproduction of the episode of the Series in which the Property will appear. In
addition, prior to and immediately following the Shoot Dates, the Property will be
made available to a home inspector selected by Company at Company's sole
discretion for purposes of inspecting the Property for any damage existing prior to
and following the Shoot Dates. Company and /or DCI shall further be entitled to
return to the Property (i) on a date to be mutually agreed upon in order to take
photographs for a book related to the Series (the "Photographs ") and (ii) for one
(1) additional day approximately 2 weeks after the Room is redecorated to shoot
LA 1270459860
follow -up interviews and Room scenes. Company and /or DCI will make every
effort to schedule this "follow -up" shoot day at a mutually agreed upon time.
3) Company will own solely and exclusively, without compensation to you, the
results and proceeds of the Recording and the Photographs hereunder (the
"Materials ") with the right for the full period of copyright, including all
extensions and renewals thereof, and thereafter in perpetuity, throughout the
world, to use and re -use all or any part of the Materials for the purpose of making
and producing television programs and other works, and advertising, publicizing
and exploiting the same, by all means and in all media, whether now known or
hereafter devised, and to authorize others to do so. Neither you, nor any tenant,
nor other party now or hereafter having an interest in the Property shall have any
right of action against Company and /or DCI or any other party arising out of any
use of said Materials. All rights and releases granted by this Location and
Liability Release shall be irrevocable under all or any circumstances, and shall not
be subject to rescission, termination or injunction.
4) You agree that Company and /or DCI, as applicable, shall have these further
rights:
a) to redecorate the Room with the aid of interior designers and other
contributors. Such redecoration may include making permanent changes,
additions and alterations in and to the Room and its contents (such
changes, additions and alterations, together with the original item so
changed, added to or altered, as the case may be, if any, shall collectively
be referred to as the "Redecorated Property "). The condition and state of
the Room and its contents at the end of the Shoot Dates shall be accepted
by you in its final "as is" condition, and neither Company nor DCI shall be
responsible for any further redecoration or for restoring the Room to its
original condition (even if the decor is not to your personal taste).
b) to make changes, additions and alterations in and to the Property (exterior
and interior, excluding the Room) but these shall be of a temporary nature
only and, after final use hereunder, the Property shall be restored
(excluding the Room) to its original condition unless otherwise agreed by
you.
C) to incorporate the said scenes in the final version of the Series, either as a
sequence on its own or preceded, interlaced, or followed by such scenes as
we may require including, without limitation, still photographs or scenes
of studio sets representing the interior of the Property.
d) to exploit the Series containing the said scenes in all manner and media
throughout the world in perpetuity; without limiting the foregoing, you
hereby waive any "droit moral" or any similar "moral rights" you have.
LA 1270459860 2 ,_ n
5) All materials and /or improvements provided by Company in connection with the
Redecorated Property and the Series (collectively, the "Program Materials/
Improvements ") shall remain on the Property for your continual use; provided,
however, you hereby agree that you will not attempt to sell, donate, dispose of or
otherwise transfer ownership (each, a "Transfer ") of any Program
Materials /Improvements without first obtaining the prior written consent of
Company and DCI. Any attempted Transfer of the Program Materials/
Improvements shall constitute a breach of this Release. Notwithstanding the
foregoing, in the event you Transfer title to the Property to an unrelated third
party (i.e., you sell your home), Company and DCI shall be deemed to have
consented to the Transfer only of those Program Materials/ Improvements that are
attached or appurtenant to the Property. You hereby acknowledge and agree that
a breach by you of this paragraph would cause Company irreparable injury and
damage that cannot be reasonably or adequately compensated for by damages in
an action at law, and therefore, you hereby expressly agree that Company shall be
entitled to injunctive and other equitable relief to prevent and/or cure any breach
or threatened breach of this paragraph by you. Further, you agree to pay
Company the sum of One Hundred Thousand Dollars ($100,000.00) per breach as
liquidated damages in the event you breach this paragraph. You agree that One
Hundred Thousand Dollars ($100,000.00) is a reasonable estimate of the amount
of damages Company is likely to suffer in the event of any breach of this
paragraph, considering all of the circumstances existing as of the date of this
Agreement.
6) Company shall use reasonable care to prevent damage to the Property, and
Company will indemnify you, and all other parties lawfully in possession of the
Property, and hold each of them harmless from any claims and demands of any
person or persons arising out of or based upon any property damage suffered by
such person or persons resulting directly from any act of gross negligence on
Company's part in connection with Company's use of the Property. In case of a
material breach of this paragraph by Company, your remedies, if any, shall be
limited to an action at law for monetary damages, and the rights and releases
herein granted by you shall not terminate by reason of such breach. For the
avoidance of doubt, in no event may you terminate this Location and Liability
Release or obtain injunctive or other equitable relief with respect to any breach of
Company's or DCI's obligations hereunder.
7) You agree that you will remove any contents of sentimental and /or unusual value,
or that may be irreplaceable, from the Property prior to commencement of the
Shoot Dates. Any items that remain in the room will therefore be available for
change with the exception of items the homeowner and Company location scouts
have agreed are unchangeable and are listed here:
You hereby acknowledge that items located on the Property other than in the
Room are often used by the designers in the redecoration of the Room and you
hereby agree that any such items are available for change and use in the Room
under the ground rules of the show, provided, however, any items of exceptional
LA 1270459860 3
value outside of the Room that you want to list as "off- limits" for use (i.e., cannot
be used in the Room) have been listed in writing by you and such list is attached
to this form.
8) You hereby represent and warrant that you have the right to and do hereby grant
to Company and /or DCI, and their respective parents, subsidiaries and affiliates,
licensees, successors and assigns, the right to enter upon and film, photograph and
record all or any part of the exterior and interior and contents of the Property,
including names, signs and identifying insignia of the Property with such
personnel and equipment as we may consider necessary or desirable. You hereby
further represent and warrant that you are the sole owner /a joint owner lease
circle one of the Property, together with the buildings and improvements
thereon, that legal title to the Property is held in your name or, if joint ownership,
in the names of the joint owners, and you have the right to permit redecoration of
the Room as contemplated by this release. If the Property is held in joint
ownership, you own the Property together with
9) You acknowledge and agree that neither Company nor DCI is required to use or
exercise any of their rights hereunder or, if exercised, to incorporate the filming,
photography or recording in the Series, or any other audio - visual, print or other
material, Company and /or DCI may, at any time, decide not to use the Property
(or to discontinue use of the Property) by giving you written notice of such
election in which case, neither Company, DCI nor you have any obligation under
this Release.
10) You agree that you will not, at any time, give to any person, any interview, or
make or issue, either directly or indirectly, any public announcement, press
release, or other publication, or disclose any information about this release, the
Series, the episode of the Series in which you and /or the Property appears (the
"Program "), Company or DCI without Company's and DCI's prior written
consent. In furtherance of the foregoing, you agree to hold the existence of this
release and its terms and conditions confidential and not disclose same to any
person except as required by law or for the enforcement of this Release. Without
limiting the foregoing in any way, you will not yourself, nor will you authorize
others to, prepare or assist in the preparation of any written work, any audio work,
and/or any visual work that depicts, concerns or relates in any way to your
participation on the Program or mentions the words "Trading Spaces ". You shall
not at any time use any of Company's or DCI's names, logos, trade names or
trademarks (including, but not limited to, the title of the Series), nor those of any
related companies, in any manner, including in connection with any kind of
advertising, promotion, publicity, merchandise, or other produce or service. For
avoidance of doubt, you agree to immediately inform Company regarding any and
all requests from third parties for publicity (including, but not limited to,
television, radio and print interviews) in connection with your participation on the
program, and you shall not disclose any information directly or indirectly
connected to your participation on the program (for example, revealing any details
regarding the redecoration of the Room, whether orally or visually) or consent to
LA 1270459860 4 I
any such publicity without the prior approval of Company and DCI. You hereby
acknowledge and agree that a breach by you of the foregoing would cause
Company irreparable injury and damage that cannot be reasonably or adequately
compensated for by damages in an action at law, and therefore you hereby
expressly agree that Company shall be entitled to injunctive and other equitable
relief to prevent and /or cure any breach or threatened breach of the foregoing by
you. Further, you agree to pay Company the sum of One Hundred Thousand
Dollars ($100,000.00) per breach as liquidated damages in the event you breach
the foregoing at any time prior to the date that is five (5) days following the initial
air date of the Program. You agree that One Hundred Thousand Dollars
($100,000.00) is a reasonable estimate of the amount of damages Company is
likely to suffer in the event of any breach of the foregoing during such period,
considering all of the circumstances existing as of the date of this Agreement. In
addition, you hereby agree that you shall not at any time publicly criticize,
ridicule or make any statement, written or verbal, which disparages or is
derogatory of Company and /or DCI or any of their respective affiliates or any of
their respective officers, directors, agents, attorneys or employees.
11) You agree to pay all state, federal and other applicable taxes and license fees on
the fair market value of any and all merchandise and/or home improvements
provided you as a result of your appearance on the Program. You hereby release
Company and DCI, any of Company's or DCI's respective affiliated entities,
officers, directors, employees, agents, representatives or contractors and all other
persons and entities connected with the Program, of any and all liability in
connection with any such taxes.
12) You hereby acknowledge that you understand that there is a risk of injury to
person or damage to property as a result of participation in the series and you are
voluntarily participating in the Program (including any task the fulfillment of
which is required by Company and /or DCI) with knowledge of the risk involved,
and you hereby agree to accept any and all risks of personal and emotional injury
and, subject to paragraph 6 above, property damage, and verify this statement by
placing your initials here.
13) You hereby release Company, DCI and any of Company's and DCI's respective
affiliated entities, officers, directors, employees, agents, representatives or
contractors, successors, assignees and licensees, and each of them (herein the
"Released Parties ") from any and all claims, liabilities, demands, actions, causes
of action, costs and expenses, whatsoever, at law or in equity, known or unknown,
anticipated or unanticipated, suspected of unsuspected, which you and/or your
heirs, executors, administrators, successors and assigns ever had, now have, or
may, shall or hereafter have arising out of your participation in the program
including, without limitation, for or on account of any injury and /or illness or
death, and /or for or on account of, subject to paragraph 6 above, any damage to
real or personal property. This release specifically includes any and all claims for
damages or penalties relating to or in any way connected with the matters referred
to herein, whether or not now known or suspected to exist, and whether or not
5 J 1
LA 127045986x1 1~ ) �
� 4
specifically or particularly described or referred to herein. You expressly waive
any right or claim of right to assert hereafter that any claim has, through
ignorance, oversight or error, been omitted from the terms hereof. You hereby
verify this statement by placing your initials here.
14) As lawful consideration for being permitted by Company to be a participant on
the program, you agree that you, your assigns, heirs, successors, distributees,
guardians, and legal representatives will not bring or be a party to any legal action
or claim against the Released Parties based upon or arising out of your
participation on the program or in any way related to the Program, or any
exploitation of the Program, on any legal theory whatsoever (including, but not
limited to claims for injury, dismemberment or death to yourself, subject to
paragraph 6 above, damage to personal and /or real property, rights of privacy and
publicity, or defamation. Your initials here:
15) You understand and agree that all rights under Section 1542 of the Civil Code of
California and similar law of any state or territory of the United States are hereby
expressly waived. Said section reads as follows:
"1542. Certain claims not affected by general release. A general
release does not extend to claims which the creditor does not know
or suspect or exist in his favor at the time of executing the release,
which if known by him must have materially affected his
settlement with the debtor.
16) You hereby agree never to make a claim or file any complaint, charge, lawsuit or
request for investigation, asserting any claims that are released above against any
Released Party, in their personal capacity or otherwise, and their agents and
insurers. In the event of a breach by you of the foregoing by filing or refusing to
dismiss a complaint, charge, grievance, arbitration, or lawsuit based on claims
that you have herein released, you agree to pay for all costs incurred by any
person you complain against or sue in violation of this agreement in defending
against your claim, including reasonable attorneys' fees. In the event you breach
any provision of paragraph 14 above, then you agree to pay for all costs incurred
by that released party in bringing an action to enforce this agreement, including
reasonable attorneys' fees.
17) This Release constitutes the entire understanding between you and Company and
DCI with respect to the Property. No other agreement, written or oral, express or
implied, exists between us with respect to the Property. The representations,
warranties and indemnities herein shall survive the termination, execution,
completion or expiration of this Release. You agree that Company may assign
this Agreement and its rights hereunder to any third party.
18) You shall not mention or "plug" any commercial product or service on the
Program. You have not paid or accepted any money or other valuable
consideration in connection with your appearance on the Program, nor have you
LA 1270459860 6 JO,
authorized anyone else to do so. You are aware that payment or acceptance of, or
agreement to pay or accept, any money or valuable consideration for the
appearance of any person, or the mention of any thing on the Program without
disclosure to the broadcaster prior to broadcast is a federal offense punishable by
fine and /or imprisonment. You agree that if anyone tries to induce you to accept
any such payment, you shall immediately notify Company.
19) The parties agree that this Agreement shall be controlled by California law
without regard to its conflict of laws principles. All disputes under this
Agreement shall be resolved by litigation in the state and federal courts located in
Los Angeles County, California and the parties all consent to the jurisdiction of
such courts, agree to accept service of process by mail, and hereby waive any
jurisdictional or venue defenses otherwise available to it.
20) You acknowledge and agree that all information provided by you to Company is
true, accurate, and complete. The name given below is your legal name. Any
other name(s) or alias(es) used by you within the past five years is also noted
below. The Social Security number furnished is your true Social Security
number. You have been given ample opportunity to read, and have carefully read,
this entire Release. You understand you are bound by each and every term of it.
You acknowledge that you received a copy of this Release. You understand and
acknowledge that providing false or incomplete information to Company may
result in my disqualification and /or elimination from the Program, in Company's
sole discretion.
Please acknowledge your agreement to the terms of this Release by signing where indicated
below and returning this release to Company.
(Please Print) Name: Signature:
Address:
City /State /Zip Date:
Social Security No.:
LA 1270459860
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process pursuant to the El
Segundo Municipal Code §1 -7 -10 and authorize the Fire Department to purchase twenty -five
(25) self- contained breathing apparatus units under the competitive bid executed by the
Southern California Area Personal Protective Equipment Consortium (County of Los Angeles
contract number MA -IS- 43634 -1). The City will be reimbursed for these expenditures through
the Urban Area Security Initiative Fiscal Year 2006 grant funding. (Fiscal Impact: Not to
exceed $140,725)
RECOMMENDED COUNCIL ACTION:
1) Pursuant to El Segundo Municipal Code §1 -7 -10, waive the bidding process and authorize
the Fire Department to purchase twenty -five (25) self- contained breathing apparatus units
under the competitive bid executed by the Southern California Area Personal Protective
Equipment Consortium; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Los Angeles Area Fire Chiefs Association has established a goal of creating an area wide
standard for self- contained breathing apparatus to ensure firefighter safety. The organization
has acquired grant funding through the Urban Area Security Initiative and the State Homeland
Security Grant Program to ensure that all firefighter positions in the area are issued a
standardized breathing apparatus. The Southern California Area Personal Protective
Equipment Consortium was established to research and develop specifications for a
standardized breathing apparatus. The specification went out to competitive bid and was
awarded to Sperian. The El Segundo Fire Department has been offered the opportunity to
purchase twenty -five units based on our nineteen suppression positions and six units being
assigned to our Urban Search and Rescue unit under the terms of the grant.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $ Not to exceed $140,725
Operating Budget: $140,725
Amount Requested: Not to exceed $140,725
Account Number: 001 -400- 3202 -8104
Project Phase: n/a
Appropriation Required: _Yes X No
ORIGINATED BY: DATE: 07/02/08
Kevin S. Smith, ire Chief
REV D Y. DATE: /n
//Zz � �' �"' �
.gib �
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the examination plans for the
Personnel Merit System job classifications of Water Maintenance Worker I and Senior Building
Inspector. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Approve the examination plans;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall
recommend to the City Council, an appropriate examination plan and weights for each portion
of the examination for Personnel Merit System job classifications.
Approval of examination plans for Merit System job classifications in all City Departments has
been required since the passage of initiative Ordinance No. 586 in April 1962.
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number: Various
Project Phase:
Appropriation Required: Yes X NO
ORIGINATED BY: DATE: July 2, 2008
V'��
Bob Hyland, Director uman Resources
REVIEWE BY: DATE: i
ck Wa I
yt, nterim y Manager Agenda
14
BACKGROUND & DISCUSSION:
For departments other than the Police and Fire Departments, the plan may consist of any
one or combination of the following techniques:
1. Written;
2. Oral;
3. Demonstration;
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluated the relative capacities of the applicants.
Police and Fire Departments:
The examination plan, for entrance or promotional, for the Police and Fire Departments,
shall consist of a written examination and one or more of the following:
1. Oral;
2. Demonstration;
3. Any evaluation of education certification, experience, or skills or any test of
manual skills or physical fitness, which fairly evaluates the relative capacities of
the applicant.
Water Maintenance Worker I
Multiple Choice Written Test
Structured, Technical Oral Interview
Senior Building Inspector
Structured Technical and Career Preparation Interview
(Open- Competitive)
Pass /Fail
100%
(Open- Competitive)
100%
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the establishment of a Public Agency Retirement
System (PARS) Supplemental Retirement Plan and the determination of future annual costs of
providing the plan benefits for eligible members of the El Segundo Supervisory and
Professional Employees Bargaining Unit.
RECOMMENDED COUNCIL ACTION:
1) Receive and file agenda item as information only.
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The current three year Memorandum of Understanding between the City and the El Segundo
Supervisory and Professional Employees Bargaining Unit provides that effective October 1,
2008 the City will contract with the Public Agency Retirement System (PARS) to provide the
PARS .5 @ 55 Retirement Enhancement Formula as a supplement to the City's 2% @ 55
Public Employees Retirement System (PERS) Formula for non - safety employees.
Eligible members of the El Segundo Supervisory and Professional Employees Bargaining
Unit are those who:
1. Are 55 years of age or older;
2. Have completed 15 years of continuous service with the City of El Segundo; and
3. Service or disability retirement from the City of El Segundo.
(Continued on Next Page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number: Various
Project Phase:
Appropriation Required: Yes X NO
ORIGINATED BY: DATE: July 1, 2008
Bob Hyland, Director o uman Resou es
REVIEWED BY: DATE:
JaceWaA t im City Manager
'1 5
BACKGROUND & DISCUSSION:
As required by Section 7507 of the California Government Code, City staff secured the
services of an enrolled actuary (John E. Bartel, Bartel Associates, LLC) to determine the future
annual costs of providing the plan benefits and is making the results of that study available for
public review. A copy of the actuarial report is on file with the City Clerk's Office.
The cost of the PARS Supplemental Retirement Benefit will be shared between the City, as
the employer, and the covered employees. The cost to the covered employees, effective
October 1, 2008 will be 1% of their total annual pay, ($30,000) via payroll deduction. The
projected annual actuarial cost of the Supplemental Retirement Benefit to the City is $71,000.
A Resolution authorizing the establishment of a Public Agency Retirement System (PARS)
Supplemental Retirement Plan to be administered by Phase II Systems, PARS Trust
Administrator, will be on the August 5, 2008 City Council Agenda.
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the Resolution approving the Agreement and
Election to Prefund Other Post Employment Benefits with California Public Employees'
Retirement System (CaIPERS) through participation in the California Employer's Retiree Benefit
Trust Program (CERBT) and the Resolution to approve the Delegating of Authority to Request
Disbursements from the trust;
RECOMMENDED COUNCIL ACTION:
1) Adopt the required Resolutions.
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The City of El Segundo provides post- retirement medical benefits to employees who retire
directly from the City under CalPERS, with age and service requirements that vary by
bargaining units. Historically the City has accounted for retiree healthcare benefits as they were
paid.
Continued on next page
ATTACHED SUPPORTING DOCUMENTS:
Exhibit A - Agreement and Election to Prefund Other Post Employment Benefits
Exhibit B - Delegating of Authority to Request Disbursements
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
ORIGINATED: DATE: July 15, 2008
bm&4�1�
Deborah Cullen, Director of Finance
DATE: July 15, 2008
W, City;f-I.Mager
16
% Oe)
,,
BACKGROUND & DISCUSSION:
On June 21, 2004 the Government Accounting Standards Board approved Statement No. 45
(GASB 45), Accounting Standards for Other (than pensions) Post Employment Benefits
(OPEB). The purpose of GASB 45 is to recognize the cost of post- retirement benefits when the
employee is rendering service; GASB 45 requires the City to account for this promised benefit
on an accrual basis (as the benefits are earned). To consider a retiree healthcare plan funded
for GASB 45 purposes, assets must be set aside in a trust that cannot, legally, be used for any
purpose other than to pay retiree healthcare benefits.
On March 20, 2007, Council approved funding of $1,500,000 from the Economic Uncertainty
Fund to be designated for future payments of the GASB 45 obligation.
On September 18, 2007, the City Council approved the establishment of an irrevocable trust
with CalPERS to fund the City's GASB 45 Other Post Employment Benefits obligation.
Additionally, Council approved funding the "Pay -As- You -Go" amounts annually and to
contribute up to $2 million per year not to exceed the full annual required contribution (ARC).
The identified full annual contribution for fiscal year 07/08 was $4.370 million as noted in the
Actuarial Valuation report completed by Bartell and Associates. On May 20, 2008, Council
approved the designation of $970,000 in General Fund Surplus in order to fully fund the ARC
for fiscal year 07/08.
In order to participate in the CERBT, CalPERS requires us to do the following:
Complete the "Delegation of Authority to Request Disbursements "; Present the "Agreement
and Election to Prefund Other Post Employment Benefits" and the "Delegation of Authority to
Request Disbursements" to the City's governing body for adoption and approval.
-,
01, )
1#%',-
Ca1PERS
DELEGATION OF AUTHORITY
TO REQUEST DISBURSEMENTS
RESOLUTION
OF THE
City Council
(GOVERNING BODY)
OF THE
City of E1 Segundo
(NAME OF EMPLOYER)
The City Council
the positions of
(TITLE)
(GOVERNING BODY)
City Manager
(TITLE)
delegates to the incumbents in
and
Finance Director authority to request on behalf
of the Employer disbursements from the Other Post Employment Prefunding
Plan and to certify as to the purpose for which the disbursed funds will be used.
By _
Title
Witness
City Clerk
Date
OPEB Delegation of Authority (2/07)
Kelly McDowell
APP (����°
'
ITY ATTORNEY/
r•7
v / �
CALIFORNIA EMPLOYER'S RETIREE BENEFIT TRUST PROGRAM ( "CERBT ")
AGREEMENT AND ELECTION
OF
City of El Segundo
(NAME OF EMPLOYER)
TO PREFUND OTHER POST EMPLOYMENT
BENEFITS THROUGH CaIPERS
WHEREAS (1) Government Code Section 22940 establishes in the State Treasury the
Annuitants' Health Care Coverage Fund for the prefunding of health care coverage for
annuitants (Prefunding Plan); and
WHEREAS (2) The California Public Employees' Retirement System (CaIPERS) Board
of Administration (Board) has sole and exclusive control and power over the
administration and investment of the Prefunding Plan (sometimes also referred to as
CERBT), the purposes of which include, but are not limited to (i) receiving contributions
from participating employers and establishing separate Employer Prefunding Accounts
in the Prefunding Plan for the performance of an essential governmental function (ii)
investing contributed amounts and income thereon, if any, in order to receive yield on
the funds and (iii) disbursing contributed amounts and income thereon, if any, to pay for
costs of administration of the Prefunding Plan and to pay for health care costs or other
post employment benefits in accordance with the terms of participating employers'
plans; and
WHEREAS (3) City of El Se do
(NAME OF EMPLOYER)
(Employer) desires to participate in the Prefunding Plan upon the terms and conditions
set by the Board and as set forth herein; and
WHEREAS (4) Employer may participate in the Prefunding Plan upon (i) approval by
the Board and (ii) filing a duly adopted and executed Agreement and Election to Prefund
Other Post Employment Benefits (Agreement) as provided in the terms and conditions
of the Agreement; and
WHEREAS (5) The Prefunding Plan is a trust fund that is intended to perform an
essential governmental function within the meaning of Section 115 of the Internal
Revenue Code as an agent multiple - employer plan as defined in Governmental
Accounting Standards Board (GASB) Statement No. 43 consisting of an aggregation of
single - employer plans, with pooled administrative and investment functions;
Rev 04/25/2008
NOW, THEREFORE, BE IT RESOLVED THAT EMPLOYER HEREBY MAKES THE
FOLLOWING REPRESENTATION AND WARRANTY AND THAT THE BOARD AND
EMPLOYER AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
A. Representation and Warranty
Employer represents and warrants that it is a political subdivision of the State of
California or an entity whose income is excluded from gross income under Section 115
(1) of the Internal Revenue Code.
B. Adoption and Approval of the Agreement; Effective Date; Amendment
(1) Employer's governing body shall elect to participate in the Prefunding Plan by
adopting this Agreement and filing with the CalPERS Board a true and correct original
or certified copy of this Agreement as follows:
Filing by mail, send to: CalPERS
Constituent Relations Office
CERBT (OPEB)
P.O. Box 942709
Filing in person, deliver to:
Sacramento, CA 94229 -2709
CalPERS Mailroom
Attn: Employer Services Division
400 Q Street
Sacramento, CA 95814
(2) Upon receipt of the executed Agreement, and after approval by the Board, the
Board shall fix an effective date and shall promptly notify Employer of the effective date
of the Agreement.
(3) The terms of this Agreement may be amended only in writing upon the agreement
of both CalPERS and Employer, except as otherwise provided herein. Any such
amendment or modification to this Agreement shall be adopted and executed in the
same manner as required for the Agreement. Upon receipt of the executed amendment
or modification, the Board shall fix the effective date of the amendment or modification.
(4) The Board shall institute such procedures and processes as it deems necessary to
administer the Prefunding Plan, to carry out the purposes of this Agreement, and to
maintain the tax exempt status of the Prefunding Plan. Employer agrees to follow such
procedures and processes.
Rev 04/25/2008 2
C. Actuarial Valuation and Employer Contributions
(1) Employer shall provide to the Board an actuarial valuation report on the basis of the
actuarial assumptions and methods prescribed by the Board. Such report shall be for
the Board's use in financial reporting, shall be prepared at least as often as the
minimum frequency required by GASB Statement No. 43, and shall be:
(a) prepared and signed by a Fellow or Associate of the Society of Actuaries
who is also a Member of the American Academy of Actuaries or a person
with equivalent qualifications acceptable to the Board;
(b) prepared in accordance with generally accepted actuarial practice and
GASB Statement Nos. 43 and 45; and,
(c) provided to the Board prior to the Board's acceptance of contributions for
the valuation period or as otherwise required by the Board.
(2) The Board may reject any actuarial valuation report submitted to it, but shall not
unreasonably do so. in the event that the Board determines, in its sole discretion, that
the actuarial valuation report is not suitable for use in the Board's financial statements or
if Employer fails to provide a required actuarial valuation, the Board may obtain, at
Employer's expense, an actuarial valuation that meets the Board's financial reporting
needs. The Board may recover from Employer the cost of obtaining such actuarial
valuation by billing and collecting from Employer or by deducting the amount from
Employer's account in the Prefunding Plan.
(3) Employer shall notify the Board of the amount and time of contributions which
contributions shall be made in the manner established by the Board.
(4) Employer contributions to the Prefunding Plan may be limited to the amount
necessary to fully fund Employer's actuarial present value of total projected benefits, as
supported by the actuarial valuation acceptable to the Board. As used throughout this
document, the meaning of the term "actuarial present value of total projected benefits"
is as defined in GASB Statement No. 45. If Employer's contribution causes its assets in
the Prefunding Plan to exceed the amount required to fully fund the actuarial present
value of total projected benefits, the Board may refuse to accept the contribution.
(5) The minimum Employer contribution will be at least $5000 or be equal to Employer's
Annual Required Contribution, whichever is less, as that term is defined in GASB
Statement No. 45. Contributions can be made at any time following the seventh day
after the effective date of the Agreement provided that Employer has first complied with
the requirements of Paragraph C.
Rev 04/25/2008 3
.�l�s
D. Administration of Accounts, Investments, Allocation of Income
(1) The Board has established the Prefunding Plan as an agent plan consisting of an
aggregation of single- employer plans, with pooled administrative and investment
functions, under the terms of which separate accounts will be maintained for each
employer so that Employer's assets will provide benefits only under employer's plan.
(2) All Employer contributions and assets attributable to Employer contributions shall be
separately accounted for in the Prefunding Plan (Employer's Prefunding Account).
(3) Employer's Prefunding Account assets may be aggregated with prefunding account
assets of other employers and may be co- invested by the Board in any asset classes
appropriate for a Section 115 Trust.
(4) The Board may deduct the costs of administration of the Prefunding Plan from the
investment income or Employer's Prefunding Account in a manner determined by the
Board.
(5) Investment income shall be allocated among employers and posted to Employer's
Prefunding Account as determined by the Board but no less frequently than annually.
(6) If Employer's assets in the Prefunding Plan exceed the amount required to fully fund
the actuarial present value of total projected benefits, the Board, in compliance with
applicable accounting and legal requirements, may return such excess to Employer.
E. Reports and Statements
(1) Employer shall submit with each contribution a contribution report in the form and
containing the information prescribed by the Board.
(2) The Board shall prepare and provide a statement of Employer's Prefunding Account
at least annually reflecting the balance in Employer's Prefunding Account, contributions
made during the period and income allocated during the period, and such other
information as the Board determines.
F. Disbursements
(1) Employer may receive disbursements not to exceed the annual premium and other
costs of post employment healthcare benefits and other post employment benefits as
defined in GASB 43.
(2) Employer shall notify CalPERS in writing in the manner specified by CalPERS of the
persons authorized to request disbursements from the Prefunding Plan on behalf of
Employer.
Rev 04/25/2008 4 J
(3) Employer's request for disbursement shall be in writing signed by Employer's
authorized representative, in accordance with procedures established by the Board.
The Board may require that Employer certify or otherwise establish that the monies will
be used for the purposes of the Prefunding Plan.
(4) Requests for disbursements that satisfy the requirements of paragraphs (2) and (3)
that are received on or after the first of a month will be processed by the 15th of the
following month. (For example, a disbursement request received on or between March
1st and March 31st will be processed by April 15th; and a disbursement request
received on or between April 1st and April 30th will be processed by May 15th.)
(5) CalPERS shall not be liable for amounts disbursed in error if it has acted upon the
instruction of an individual authorized by Employer to request disbursements. In the
event of any other erroneous disbursement, the extent of CalPERS' liability shall be the
actual dollar amount of the disbursement, plus interest at the actual earnings rate but
not less than zero.
(6) No disbursement shall be made from the Prefunding Plan which exceeds the
balance in Employer's Prefunding Account.
G. Costs of Administration
Employer shall pay its share of the costs of administration of the Prefunding Plan, as
determined by the Board.
H. Termination of Employer Participation in Prefunding Plan
(1) The Board may terminate Employer's participation in the Prefunding Plan if:
(a) Employer gives written notice to the Board of its election to terminate;
(b) The Board finds that Employer fails to satisfy the terms and conditions of
this Agreement or of the Board's rules or regulations.
(2) If Employer's participation in the Prefunding Plan terminates for any of the foregoing
reasons, all assets in Employer's Prefunding Account shall remain in the Prefunding
Plan, except as otherwise provided below, and shall continue to be invested and accrue
income as provided in Paragraph D.
(3) After Employer's participation in the Prefunding Plan terminates, Employer may not
make contributions to the Prefunding Plan.
Rev 04/25/2008 5
(4) After Employer's participation in the Prefunding Plan terminates, disbursements
from Employer's Prefunding Account may continue upon Employer's instruction or
otherwise in accordance with the terms of this Agreement.
(5) After thirty -six (36) months have elapsed from the effective date of this Agreement:
(a) Employer may request a trustee to trustee transfer of the assets in
Employer's Prefunding Account. Upon satisfactory showing to the Board
that the transfer will satisfy applicable requirements of the Internal
Revenue Code and the Board's fiduciary duties, then the Board shall
effect the transfer within one hundred twenty (120) days. The amount to
be transferred shall be the amount in the Employer's Prefunding Account
as of the disbursement date and shall include investment earnings up to
the investment earnings allocation date immediately preceding the
disbursement date. In no event shall the investment earnings allocation
date precede the transfer by more than 120 days.
(b) Employer may request a disbursement of the assets in Employer's
Prefunding Account. Upon satisfactory showing to the Board that all of
Employer's obligations for payment of post employment health care
benefits and other post employment benefits and reasonable
administrative costs of the Board have been satisfied, then the Board shall
effect the disbursement within one hundred twenty (120) days. The
amount to be disbursed shall be the amount in the Employer's Prefunding
Account as of the disbursement date and shall include investment
earnings up to the investment earnings allocation date immediately
preceding the disbursement date. In no event shall the investment
earnings allocation date precede the disbursement by more than 120
days.
(6) After Employer's participation in the Prefunding Plan terminates and at such time
that no assets remain in Employer's Prefunding Account, this Agreement shall
terminate.
(7) If, for any reason, the Board terminates the Prefunding Plan, the assets in
Employer's Prefunding Account shall be paid to Employer after retention of (i) amounts
sufficient to pay post employment health care benefits and other post employment
benefits to annuitants for current and future annuitants described by the employer's
current substantive plan (as defined in GASB 43), and (ii) amounts sufficient to pay
reasonable administrative costs of the Board.
(8) If Employer ceases to exist but Employer's Prefunding Plan continues to exist and if
no provision has been made by Employer for ongoing payments to pay post
employment health care benefits and other post employment benefits to annuitants for
current and future annuitants, the Board is authorized to and shall appoint a third party
administrator to carry out Employer's Prefunding Plan. Any and all costs associated
Rev 04/25/2008 6
J ( 1
with such appointment shall be paid from the assets attributable to contributions by
Employer.
(9) If Employer should breach the representation and warranty set forth in Paragraph
A., the Board shall take whatever action it deems necessary to preserve the tax - exempt
status of the Prefund ing Plan.
I. General Provisions
(1) Books and Records.
Employer shall keep accurate books and records connected with the performance of
this Agreement. Employer shall ensure that books and records of subcontractors,
suppliers, and other providers shall also be accurately maintained. Such books and
records shall be kept in a secure location at the Employer's office(s) and shall be
available for inspection and copying by CalPERS and its representatives.
(2) Audit.
(a) During and for three years after the term of this Agreement, Employer
shall permit the Bureau of State Audits, CaIPERS, and its authorized
representatives, and such consultants and specialists as needed, at all
reasonable times during normal business hours to inspect and copy, at the
expense of CaIPERS, books and records of Employer relating to its
performance of this Agreement.
(b) Employer shall be subject to examination and audit by the Bureau of State
Audits, CaIPERS, and its authorized representatives, and such
consultants and specialists as needed, during the term of this Agreement
and for three years after final payment under this Agreement. Any
examination or audit shall be confined to those matters connected with the
performance of this Agreement, including, but not limited to, the costs of
administering this Agreement. Employer shall cooperate fully with the
Bureau of State Audits, CaIPERS, and its authorized representatives, and
such consultants and specialists as needed, in connection with any
examination or audit. All adjustments, payments, and /or reimbursements
determined to be necessary by any examination or audit shall be made
promptly by the appropriate party.
(3) Notice.
(a) Any notice, approval, or other communication required or permitted under
this Agreement will be given in the English language and will be deemed
received as follows:
�7n
Rev 04/25/2008 0 1 0
Personal delivery. When personally delivered to the recipient.
Notice is effective on delivery.
2. First Class Mail. When mailed first class to the last address of the
recipient known to the party giving notice. Notice is effective three
delivery days after deposit in a United States Postal Service office
or mailbox.
3. Certified mail. When mailed certified mail, return receipt requested.
Notice is effective on receipt, if delivery is confirmed by a return
receipt.
4. Overnight Delivery. When delivered by an overnight delivery
service, charges prepaid or charged to the sender's account, Notice
is effective on delivery, if delivery is confirmed by the delivery
service.
5. Telex or Facsimile Transmission. When sent by telex or fax to the
last telex or fax number of the recipient known to the party giving
notice. Notice is effective on receipt, provided that (i) a duplicate
copy of the notice is promptly given by first -class or certified mail or
by overnight delivery, or (ii) the receiving party delivers a written
confirmation of receipt. Any notice given by telex or fax shall be
deemed received on the next business day if it is received after
5:00 p.m. (recipient's time) or on a nonbusiness day.
6. E -mail transmission. When sent by e-mail using software that
provides unmodifiable proof (i) that the message was sent, (ii) that
the message was delivered to the recipient's information processing
system, and (iii) of the time and date the message was delivered to
the recipient along with a verifiable electronic record of the exact
content of the message sent.
Addresses for the purpose of giving notice are as shown in Paragraph B.(1) of this
Agreement.
(b) Any correctly addressed notice that is refused, unclaimed, or
undeliverable because of an act or omission of the party to be notified
shall be deemed effective as of the first date that said notice was refused,
unclaimed, or deemed undeliverable by the postal authorities, messenger
or overnight delivery service.
(c) Any party may change its address, telex, fax number, or e-mail address by
giving the other party notice of the change in any manner permitted by this
Agreement.
.,7
J
Rev 04/25/2008 8
(d) All notices, requests, demands, amendments, modifications or other
communications under this Agreement shall be in writing. Notice shall be
sufficient for all such purposes if personally delivered, sent by first class,
registered or certified mail, return receipt requested, delivery by courier
with receipt of delivery, facsimile transmission with written confirmation of
receipt by recipient, or e-mail delivery with verifiable and unmodifiable
proof of content and time and date of sending by sender and delivery to
recipient. Notice is effective on confirmed receipt by recipient or 3
business days after sending, whichever is sooner.
(4) Modification
This Agreement may be supplemented, amended, or modified only by the mutual
agreement of the parties. No supplement, amendment, or modification of this
Agreement shall be binding unless it is in writing and signed by the party to be charged.
(5) Survival
All representations, warranties, and covenants contained in this Agreement, or in any
instrument, certificate, exhibit, or other writing intended by the parties to be a part of
their Agreement shall survive the termination of this Agreement until such time as all
amounts in Employer's Prefunding Account have been disbursed.
(6) Waiver
No waiver of a breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right, or remedy. No waiver of any
breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure,
right, or remedy, whether or not similar, nor shall any waiver constitute a continuing
waiver unless the writing so specifies.
(7) Necessary Acts, Further Assurances
The parties shall at their own cost and expense execute and deliver such further
documents and instruments and shall take such other actions as may be reasonably
required or appropriate to evidence or carry out the intent and purposes of this
Agreement.
, i� -,
j u0
Rev 04/25/2008 9
A majority vote of Employer's Governing Body at a public meeting held on the
day of the month of in the year , authorized entering
into this Agreement.
Signature of the Presiding Officer:
Printed Name of the Presiding Officer:
Name of Governing Body:
Name of Employer:
Date: APPR 4�'fiQ F(�RM��
.01 A TORNEY r
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
BY
KENNETH W. MARZION
ACTUARIAL AND EMPLOYER SERVICES BRANCH
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
To be completed by CalPERS
The effective date of this Agreement is:
Rev 04/25/2008 10 0 8 1
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to increase the amount that the City Manager is authorized
to approve Professional Service Agreements for developer reimbursed environmental review
services, not to exceed $125,000 for the existing pre- approved list of consultants that provide
environmental review services pursuant to California Environmental Quality Act guidelines
(CEQA) and National Environmental Policy Act (NEPA) regulations to assist the City in the
processing of entitlement projects. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign Professional Service Agreements for applicant
reimbursed environmental review services approved as to form by the City Attorney in
an amount not to exceed $125,000; and /or
2. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Planning and Building Safety Department currently provides for administration and review
of all entitlement projects concerning environmental review pursuant to CEQA and NEPA
regulations. Planning and Building Safety staff along with the City Attorney has provided
(Continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: None
Operating Budget:
N/A
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriation Required: _ Yes X No
ORIGINATE Y: DATE:
1. 7���
Gary Chicots, Dir tor, Planning and Building Safety Department
REVIEWED BY: DATE:
Jack Wayt, Interim City Manager
PAPlanning & Building Safety\Staff Reports 2008 \Environmental Consultants CC Staff Report 2008.07.15.doc
17
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
BACKGROUND & DISCUSSION: (cont.) Page 2
review of projects subject to CEQA and NEPA through the development process.
On September 4, 2007, the City Council approved a list of qualified consultants to provide on-
call environmental review services as requested by the Department to address the increased
number, size, scope, and complexity of projects that required extensive environmental review.
That action resulted in the City Council pre- approving a maximum contract amount of $75,000
for developer reimbursed environmental review services. The Planning Division has since
utilized the services of environmental consultants to prepare more extensive environmental
review, primarily Mitigated Negative Declarations and focused project Environmental Impact
Reports. The costs for the service are paid by the applicant through a Reimbursement
Agreement and in accordance with a Professional Service Agreement for environmental
services reviewed and approved by the City Attorney and signed by the City Manager.
The costs associated with environmental consulting services are rising in large part as a result
of the constantly increasing and increasingly complex regulations and legislation and
compliance with CEQA and /or NEPA that apply to review of development projects as well as
generally increased overhead and personnel costs. Therefore the $75,000 limit that the City
Council established is no longer an adequate threshold.
Staff is now requesting that the City Council increase the pre- approved on -call environmental
review services amount from $75,000 up to a maximum of $125,000 in order for staff to
minimize time delays waiting for contract approval and maximize the efficient processing of
projects. This limit would not include the overhead charge for reimbursement of staff and City
Attorney time established by the City's fee schedule. The City's adopted fee schedule
currently allows Planning and Building Safety Department to contract for professional services
for environmental review. Resolution No. 3617 establishes that the applicant pays for the
contract costs for environmental review services and a 20% charge for staff's administration
of the contract (monitor budget compliance, billing, and applicant reimbursement payments),
as well as coordinate and review the consultant's work, prepare staff reports, and ensure that
projects are properly noticed. The costs for the service will continue to be paid by the
applicant in accordance with a Reimbursement Agreement and a Professional Service
Agreement reviewed and approved by the City Attorney. The existing pre- approved
environmental consultant list allows the expedited processing of professional services
agreements and prevents unnecessary delays in the processing of major projects. Larger
developer funded projects that exceed $125,000 in cost and City initiated projects such as
long range planning projects or studies would still need City Council approval.
The Planning and Building Safety Department recommends that the City Council authorize
the City Manager to sign Professional Service Agreements for applicant reimbursed
environmental review services approved as to form by the City Attorney, in an amount not to
exceed $125,000.
PAPlanning & Building Safety\Staff Reports 2008 \Environmental Consultants CC Staff Report 2008.07.15.doc IJ `j
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to replace three hand -held parking ticket writers currently
utilized by parking enforcement. (Fiscal impact not to exceed $18,500.00 from equipment
replacement funds /unallocated funds)
RECOMMENDED COUNCIL ACTION:
1) Approve the purchase of three "AutoCITE" hand -held parking ticket devices.
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Police Department's Traffic Division, Parking Enforcement Unit utilizes the AutoCITE
hand -held parking ticket device manufactured by Enforcement Technology Inc. The three units
were purchased during the 1999/2000 fiscal year; the units were scheduled for replacement in
2002/2003. Although the units are still functional, new technology has improved their operating
effectiveness. The technology allows the officer to correct citations before printing, issue and
track written warnings placed on vehicles and has an automated time -limit marking feature that
electronically marks the tire and reminds the officer to return to the vehicle when the allotted
time has expired. The new devices also have an updated printer that operates in a more
efficient manner.
The new software electronically downloads data; this function is currently performed manually.
The devices will also be equipped with digital cameras that are capable of photographing
parking violations to improve documentation. This feature can reduce the number of violations
that are contested and validate the activities of the officers in the field. The cost to upgrade the
device with a camera is $400, per unit, and is included in the proposed quote.
Continued on next page
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: $9,000.00
Amount Requested: $18,500.00
Account Number: 601 -400- 3101 -8104
Project Phase:
Approp4t!!�uired: X No
OR N D BV DATE:
mmiAs, Mief of Police
KEVI IS
DATE:
Ja ayt, Interim Ci y Ma ager
UU
BACKGROUND & DISCUSSION (continued):
Staff recently tested and evaluated AutoCITE and two other hand -held parking ticket devices.
One by T2 Systems ($26,500 for three) and one by ParkTrak Inc. ($31,500 for three). Staff
found the AutoCITE unit to be superior to the other manufacturers in the areas of ergonomics
and performance. AutoCITE has shown that their product is durable, in use since 1999, and at
$18,500 it is the least expensive.
Staff requests Council approve the expenditure of up to $18,500 to Enforcement Technology
Inc. for the purchase of three (3) AutoCITE hand -held parking ticket devices with camera and
AutoISSUE software. There is $9,000 set aside in the equipment replacement account and an
additional $48,500 in the unallocated equipment replacement account to fund this purchase.
These units should be placed on the equipment replacement schedule with a four -year service
life.
v�J
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to provide and install
emergency equipment onto 10 new marked patrol vehicles. Fiscal Impact: $87,000.
RECOMMENDED COUNCIL ACTION:
1) Award the contract from RFP 08 -07 to the lowest responsive bidder, 10 -8 Retrofit, and
approve the purchase and installation of emergency equipment for 10 marked patrol
vehicles.
2) Alternately, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The police department is currently beginning the process of replacing and converting its patrol
fleet. Part of this process is choosing a vendor qualified to purchase and equip each vehicle
with new emergency equipment identified by staff, including light bars, gun racks, strobe lights,
sirens, radios, computer consoles, and push bars.
On May 1, 2008, staff released RFP 08 -07 to five vendors requesting bids for the purchase of
specific equipment and the installation of said equipment. On May 20, 2008, the City Clerk
received and opened the following bids:
Airwave Communication
10 -8 Retrofit
ATTACHED SUPPORTING DOCUMENTS:
10 -8 Retrofit Quotation
FISCAL IMPACT:
Operating Budget: $127,500 (Capital /Automotive)
Amount Requested: $87,000
Account Number: 601 - 400 - 3101 -8105
Project Phase: N/A
Appropr' io quired: No
Cumn-Ns, Chief of Police
$93,829.00
$86,041.15
Continued next page
-T 2. -clNe
REVIEW DATE:
i�
Jac ayt, IZ City anager
J � l/
19
BACKGROUND & DISCUSSION (Continued):
Staff reviewed the proposals submitted and determined that both companies met the
specifications of the RFP and both proposals included the same equipment and labor.
Based on the review of the proposals submitted, including an evaluation by the City of El
Segundo Equipment Maintenance Manager and the Purchasing Agent, and on -site visits to
both facilities, staff recommends award of this contract to the lowest bidder, 10 -8 Retrofit, in an
amount not to exceed $87,000.
v� i
10 -I AErsofffININRINCrFINIelf
SAMY sli1/er /NSTAUA ONS
Dear; Sergeant Leyman
We would like to thank you for the opportunity in allowing us to
submit a bid to your city. 10 -8 Retrofit is a prominent competitor in the
business of emergency vehicle outfitting.
10 -8 Retrofit will provide parts and installation per your
specifications sheet on Bid number RFP 08 -07, to include 9 Ford
Crown Victoria and 1 Chevrolet Tahoe for a total of $86,041.15
including tax. Price also included Code 3 light bars.
Sincerely,
Dan Keenan
President
10 -8 Retrofit Inc.
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TOTAL P.04
10 -5 RETROFIT_
1911 McKINLEY AVENUE
LA VERNE, CA 91750
909 -593 -2900 Office
909 -593 -2291 Fax
Name / Address
CITY OF El. SEGUNDO
350 MAIN STREET
I?L SEGUNDO. CA. 90245 -3895
ADMINISTRATIVE SERVICE
C/O ACCOUNTS PAYABLE
Estimate
Date Estimate #
5/12/2008 3004
Signature
Subtotal $66'070.89
Sales Tax (8.25 %) $4.44174
Total $70.513.63
J2
P.O. No.
Terms
Due Date
Project
Net 30
6/11/2008
Qty
Description
Cost
Total
8
CODE 3 2147A6 -RB w /LIT3KITAA LIGHTBAR
1,860.00
14,880.00T'
0
ARDENT SOLARIS W/ W FEET R/11 LENS
1,460.001
0.001
8
PAR'I'ITION W/ SLIDING WINDOW RECESS IORP/ AND LOWER PANELS
544.20
4.353.601
1
SHIPPING AND FREIGHT CI IARGE / GROUND TO 10 -8
369.53
369.53
8
RHINO 16" PUSH BUMPER 03 -08 CV 5038
154.80
1.238.401
8
FULL SIZE SLIDING TRAY AC- CVTRAY
259.20
2,073.60T
8
SETINA DUAL GUN RACK W/ LOCKS SHOTGUN / AR
249.50
1,996.001
1
SHIPPING AND FREIGHT CHARGE / TO 10 -8 GUN RACKS
50.00
50.00
16
LITTLE: LIIF..RHEO 12 ",END CHAS LFI2ERB
35.05
560.801
8
TRUNK BOX W /LOCKABLE. LOCKER AC- CVLTBOX
324.00
2.592.001
8
JO'CI'O DESK FLOOR PLATE AND CONSOLE. 425 -6025
309.66
2.477 291
8
JOTTO DESK DUAL CUP HOLDER 425 -6033
42.90
343.20T
8
JO'ITO DESK FACEPLATE ROCKOVER 425 -5432
337.68
2.701.44 T
I
SHIPPING AND FREIGHT CHARGE/ JO'I -I'O DESK
200.00
200.00
16
DYNAMAX SIREN SPEAKER 100 WATT MS-100W/BRACKET
139.00
2.224.001
8
CODE 3 CORNER STROBES 490HC1.
178.80
1.430.401
8
ANTENNA COAX & CONNECTOR W /UNITY GAIN ANTENNA / GPS ANTENNA
136.30
1,090.40T
8
RELAYS, CIRCUIT BREAKERS, SOLENOIDS. NYLON TERMINALS.
75.00
600.001
CROSSLINKED POLY -WIRE
0
WIRING PACKAGE FOR CROWN VIC POWER GUARDIAN
598.00
0.001
8
PATROL POWER CROWN VIC
668.00
5.344.00 "1
8
PELICAN MOUNT FLASHLIGHT CHARGER ON TRUNK WALL 7060 LED
142.80
1.142.40T
8
1IEADLIGHT FLASHER
41.78
334.241
8
SMART SIREN CONTROLLER
703.20
5.625.601
8
SIREN /PA AMPLIFIER
326.70
2.613.601
8
UNITROL PA MIC UMNC'I'-SB
28.80
230.4111
8
LABOR -SHOP REMOVE EQUIPMENT FROM OLD UNITS/ INSTALL
1,450.00
11.600.00
EMERGENCY EQUIPMENT AND CUSTOMER PROVIDED / RADIO / PRISONER
SEAT / DATA 911 COMPUTER / TRUNK GUN RACK / RUN FLAT/ VIDEO
CAMERA /2008 FORD CROWN VIC / RFPtt 08 -07
Signature
Subtotal $66'070.89
Sales Tax (8.25 %) $4.44174
Total $70.513.63
J2
1 D -8 RFTROFI T_
1911 McK1NLEY AVENUE
LA VERNE, CA 91750
909 -593 -2900 Office
909 - 593 -2291 Fax
Name / Address
C11'Y OF EL SEGUNDO
350 MAIN STREET
FL, SEGUNDO. CA. 90245 -3895
ADMINISTRATIVE.. SERVICE
C/O ACCOUNTS PAYABLE
Estimate
Date Estimate #
5/12/2008 3006
Signature
Subtotal 58.283.66
Sales Tax (8.25 %) "`' I�'
Total $8,842.82
P.O. No.
Terms
Due Date
Project
Net 30
6/11/2008
Qty
Description
Cost
Total
I
CODE, 3 2147A6 -RB W /LI'I'3KI'FAA L IGHTBAR
1.860.00
1,860.001'
0
ARJE:NT SOLARIS W/ W FEE'r R/B LENS
1,460.00
0.001
2
GUN RELEASE BUTTONS
5.00
10.001
I
SETINA DUAL GUN RACK W/ LOCKS SHOTGUN / AR
249.50
249.501
I
1.1111F LITE,RHEO 12".END CHAS
35.05
35.051
I
JOl 10 DESK CONSOLE 425 -6012
148.98
148.981
JO 'I "1'0 DESK FLOOR PLATE 425 -6204
109.98
109.981
1
JO1°iO DESK CUP HOLDERS 425 -6038
52.26
52.261
I
JOI-I'O DESK 3" ARMREST 425 -6358
2730
27.30T
1
JO1 -f'O DESK SIDE MOUNT 425 -5210
182.28
182.281
1
JOl "TO DESK MDC CLAMSHELL KEYBOARD TRAY 425 -5523
355.32
355.321
I
SHIPPING AND FREIGHT CIIARGE / 10170
56.00
56.00
1
CODE 3 CORNER STROBES 490HCL
178.80
178.801'
I
ANTENNA COAX & CONNECTOR W /UNITY GAIN ANTENNA / GPS ANTENNA
136.30
136.301'
I
RELAYS.CIRCUTT BREAKER FUSES. WIRF.,CONNECTORS.ECT.
75.00
75.00E
1
PATROL POWER SUV TAHOE
740.00
740.001
0
POWER GUARDIAN WIRE PACKAGE
598.00
0.00E
I
HEADLIGHT FLASHERS (WIG -WAGS) 656106
50.56
50.561'
1
TROY GUN EASEL CP -2SUAC
288.00
288.00E
1
SMART SIREN CONTROLLER SS2000SM -SD
703.20
703.20 T
2
DYNAMAX SPEAKER 100 WATT W/ BRACKETS
139.00
278.001
I
UNIIROL PA MIC UMNCT -SB
28.80
28.801
1
SIR[. N /PA AMPLIFIER UM80K
326.70
326.701
1
CODE 3 NARROWSTIK FIGHT LED 40.5" NASI.839RB
896.63
896.631'
2
WORK LIGHTS/ MOUNT LIGHTS ON REAR DOOR
22.50
45,00T
1
LABOR -SHOP REMOVI: OLD EQUIPMENT AND INSTALL EMERGENCY
1,450.00
1.450.00
EQUIPMENT AND CUSTOMER PROVIDE. / RADIO / VIDEO CAMERA / DATA
911 COM PLAT R /
08 CIIEVY TAHOE BID REP# 08 -07
Signature
Subtotal 58.283.66
Sales Tax (8.25 %) "`' I�'
Total $8,842.82
10 -5 RETROFIT_
1911 McKINLEY AVENUE
LA VERNE, CA 91750
909 -593 -2900 Office
909 -593 -2291 Fax
Name / Address
(AIY OF EL SEGUNDO
350 MAIN STREET
I?L SE'GUNDO, CA. 90245 -3895
ADMINISTRATIVE SERVICE
C -O ACCOUNTS PAYABLE
Estimate
Date
Estimate #
5/15/2008
3023
Signature
Subtotal $6,245.62
Sales Tax (8.25 %) $387.97
Total $6'633.59
�J l l
P.O. No.
Terms
Due Date
Project
Net 30
6/11/2008
Qty
Description
Cost
Total
1
PARTITION W/ SLIDING WINDOW RECESS IORP/ AND LOWER PANELS
54420
544.20T
1
SHIPPING AND FREIGHT CHARGE / GROUND TO 10 -8
58.00
58.00
I
RHINO 16" PUSH 13UMPER 03 -08 CV 5038
154.80
154.80 *1'
2
GUN RELEASE BUTTONS
5.00
10.001
1
FULL SIZE SLIDING TRAY AC- CVTRAY
259.20
259.201'
I
SETINA DUAL GUN RACK W/ LOCKS SHOTGUN / AR
249.50
249.501
1
SHIPPING AND FREIGHT CHARGE / TO 10 -8 (;UN RACKS
10.00
10.00
2
LITTLE L.ITE,RHEO 12 ",END CHAS LF12F.RB / ON PILLAR
35.05
70.10"1'
I
TRUNK BOX W /LOCKABLE LOCKER AC- CVLTBOX
324.00
324.001'
1
JOT -I'O DESK FLOOR PLATE AND CONSOLE: 425 - 6025
309.66
309.661'
I
JO'1 -1'0 DESK DUAL CUP HOLDER 425 -6033
42.90
42.901'
1
JOTTO DESK FACEPLATE ROCKOVER 425 -5432
337.68
337.68T
1
SHIPPING AND FREIGHT CHARGE/ JOTI'O DESK
25.00
25.00
2
DYNAMAX SIREN SPEAKER 100 WATT MS -100 W/ BRACKET
139.00
278.00T
1
ANTENNA COAX & CONNECTOR W /UNITY GAIN ANTENNA / GPS ANTENNA
136.30
136301'
1
RELAYS. CIRCUIT BREAKERS, SOLENOIDS, NYLON TERMINALS,
75.00
75.001
CROSSLINKED POLY -WIRE
0
WIRING PACKAGE FOR CROWN VIC POWER GUARDIAN
598.00
0.001
I
PATROL POWER CROWN VIC
668.00
668.001
1
PELICAN MOUNT FLASHLIGHT CHARGER ON TRUNK WALT, 7060 LEI)
142.80
142.80 f
I
HEADLIGHT FLASHER
41.78
41.781
SMART SIREN CONTROLLER
703.20
703.201
1
SIREN /PA AMPLIFIER
326.70
326.701'
I
UNITROL PA MIC UMNCf -SB
28.80
28.80T
1
LABOR -SHOP REMOVE EQUIPMENT FROM OLD UNITS/ INSTALL
1,450.00
1,450.00
EMERGENCY EQUIPMENT AND CUSTOMER PROVIDED / RADIO / PRISONER
SEAT / DATA 911 COMPUTER /TRUNK GUN RACK/ RIJN FLAT/ VIDEO
CAMERA / VISOR LIGHT/ PRISONER SEAT/ STROBES
2008 FORD CROWN VIC / SLICK TOP RFPIE 08 -07
Signature
Subtotal $6,245.62
Sales Tax (8.25 %) $387.97
Total $6'633.59
�J l l
CITY OF EL SEGUNDO - REOUEST FOR PROPOSAL
RFP No. # 08-07 — Police Unit Equipment Conversions
Vendor purchased and supplied equipment:
• See attached three Exhibits
City provided equipment:
Purchasing Division
Finance Department
J. Richard Hogate, Purchasing Agent
Phone: 310/524 -2339 Fax: 310/322 -2756
• Data 911 MDC, screen and keyboard, necessary mounting brackets/hardware,
modem/antenna, wiring harnesses as provided by manufacturer.
• Radios
• L3 Video camera system
All work as stated in the abovementioned specifications for each unit will be completed within
j working days or earlier.
Please list below your Company's hours of operation:
Hours: Z oc,a,el /-i� _30 r'.rrl Days: 4;4.1Vt- j �i2� y
EXCEPTIONS:
Please state any and all exceptions that you are taking to any portion of this Request for Proposal.
If not addressed below, the City then assumes that the vendor will adhere to all terms and
conditions as contained in the proposal document.
2008 -04 -04 RFP 1108 -07 Police Unit Equipment Conversions - FINAL.doc PRINTED ON RECYCLED PAPER 1
') J
CITY OF EL SEGUNDO - REQUEST FOR PROPOSAL
RFP No. # 08-07 - Police Unit Equipment Conversions
8.0 RFP PROPOSAL SHEET
Purchasing Division
Finance Department
J. Richard Hogate, Purchasing Agent
Phone: 310/524 -2339 Fax: 310/322 -2756
I, the undersigned, have read and understand the attached specifications for products and services. If
awarded the contract, I agree to perform the work in accordance with the terms and conditions of the
bid.
Bid Amounts:
For products and services (including all applicable 8.25% sales tax), as outlined in the specifications:
Products and services:
For one (1) new Police Package Chevrolet Tahoe -
For one (1) City unit 57 replacement with new Police
Package Ford Crown Victoria -
$ � .3 3 , SY-
For eight (8) new Police Package Ford
Crown Victoria's - $ (` 2% /Unit x 8 - $ 70
Grand Total:
The undersigned agrees to furnish above service in accordance with Notice Inviting Bids,
Specification and Bid Form, which are intended to be read and interpreted as a whole.
Date:` -3"'l�
Bid submitted by (complete all blanks):
Companyy NA ,� 1
By Mint name _& title): �✓
Company Street_ Ad ress:
Sign :
City, State, Zip.
i
Date.
,, Lf
Y-,4
PnTe:
910el
FAX:
2-91
Email:
Web site:
Terms:
�-� % `-- days, net JLI days
Delivery:
days ARID
2008 -04-04 RFP #08 -07 Police Unit Equipment Conversions - FINAL.doc
PRINTED ON RECYCLED PAPER
vJV
Purchasing Division
CITY OF EL SEGUNDO — REQUEST FOR PROPOSAL Finance Department
RFP No. # 08-07 — Police Unit Equipment Conversions
J. Richard Hogate, Purchasing Agent
Phone: 310/524 -2339 Fax: 310/322 -2756
Rrm name must appear here -I,
9.0 VENDOR QUESTIONNAIRE
In submitting a proposal, each bidder shall also provide the following information: (Use additional sheets,
if necessary.) Brochures and advertisements will not be accepted as a direct response to the
questionnaire. A qualifying proposal must address all items. Incomplete proposals will be rejected.
Organization: Describe your firm's qualif ications to provide the service specified in this RFP. Be sure to
include: founding date (month and year) and brief history of firm; facility /office location, current number
of employees (full -time and part - time); special equipment acquired for the work; firm's vision and mission
statements, and key services offered.
References: List three or more clients for whom you have been providing Police Unit Equipment
Conversions. These references must be current, similar in size and scope of work. For each of these
references, include organization name, address, and the name and telephone number of the contact
person.
Quality Control Program: Describe your firm's established "proactive" Quality Control program that you
will be providing to the City to ensure a high level of performance is maintained on a consistent basis.
Include any examples of forms currently being utilized and their particular functions/uses.
Contract administrator: Indicate the name, title, telephone number, and years of experience of the
individual who will be administering the contract, if awarded to your firm.
Emergency information: List names and telephone numbers of persons that the City may need to
contact in case of an emergency after hours, on weekends or holidays.
Subcontracting: Is your firm planning to subcontract portions of the work? Yes No . If yes,
indicate the name of the subcontractor(s) and the portion of the work that will be subcontracted in each
case.
Employees: How many employees do you plan to hire or retain to provide the services specified in this
RFP? Are they going to be permanent full -time or part -time employees? How long must a part-time
employee work in your firm to become a permanent full -time employee? What percentage of your staff
is currently employed full -time on a permanent basis?
Employee benefits: What kind of employee benefits does your firm have to offer to employees? Are
your part-time employees going to be paid on an hourly basis plus benefits?
Employment practices: Include with your submittal a summary of your firm's employment policies and
procedures, as well as any equal employment opportunity and affirmative action polices. In addition,
include a summary of your firm's training and injury/illness prevention programs.
2006 -04-04 RFP 008 -07 Police Unit Equipment Conversions - FINAL.doc PRINTED ON RECYCLED PAPER 14
v J 1
INSURANCE REQUIREMENTS
[MUST BE SIGNED & SUBMITTED WITH PROJECT PROPOSALI
To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with
coverage limits complying, at a minimum, with the limits set forth below:
Tvue of Insurance Limits
Commercial general liability: $1,000,000
Garage liability $1,000,000
Business automobile liability $1,000,000
Workers' compensation Statutory requirement.
Commercial general liability insurance must meet or exceed the requirements of the most recent ISO -CGL Form
Number. The amount of insurance set forth above must be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name
the City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may be carried by the City will be excess
thereto. Such insurance must be on an "occurrence," not a "claims made," basis and will not be cancelable or
subject to reduction except upon thirty (30) days prior written notice to the City.
Professional liability coverage must be on an "occurrence basis" if such coverage is available, or on a "claims
made" basis if not available. When coverage is provided on a "claims made basis," the Consultant must continue
to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is terminated
( "extended insurance "). Such extended insurance must have the same coverage and limits as the policy that was in
effect during the term of this Agreement, and cover the Consultant for all claims made by the City arising out of
any errors or omissions of the Consultant, or its officers, employees or agents during the time this Agreement was
in effect.
Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol I
(Any Auto).
The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the
insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or
copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with
admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "AN11."
Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The
Consultant will require its insurer to modify such certificates to delete any exculpatory wording stating that failure
of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with
regard to any notice provisions.
By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance
requirements if it is selected as the City's consultant. Failure to provide this form may render the bidder's proposal
"nonresponsive..""
Date poserBidder
- �o- BRErROf�rE�ERCE�crvEHic�E
Sc�ES sEAricE /NSTAUMONS
Reference List
City of Covina Police
444 N. Citrus Ave.
Covina, Ca 91723
Contact Dave Povero
(626) 705 -6972
Fax: 626 332-7479
City of Baldwin Park
14403 E. Pacific Ave.
Baldwin Park, Ca 91706
Contact: Mike Madrid
(626) 705 -8983
Fax: 626 337 -1 753
City of Fullerton Police
303 W. Commonwealth Ave.
Fullerton, Ca 92832
Contact: Gary Gomer (714)920 -4831
Tony Sambrano (714)738 -6307
Fax: 714 738 -3100
City of Los Alamitos Police
3191 Katella Ave.
Los Alamitos, Ca 90720
Contact: Tony Brandy berry
(562)254 -2091
Fax: 562 493 -1255
Los Angeles County OPS
13001 Dahilia St.
Downey, Ca 90242
Contact: John Hernandez
(562)940 -8373
Fax: 562 401 -0173
Glendora Police Department
150 S. Glendora Ave.
Glendora, Ca 91741
Contact: Chuck Ochoa
(626) 914 -8250
Fax: 626 963 -2154
City of El Monte Police
11333 Valley Blvd.
El Monte, Ca 91731
Contact: Allen
(626) 580 -2128
Fax: 626 444 -2206
Los Angeles World Airport
7441 World Way West
Los Angeles, Ca 91731
Contact: Mala Takaki
(310) 646 -9455
Fax. 310 646 -3287
San Bernardino School Police
777 F. Street
San Bernardino, Ca 92410
Contact: Hector Moncada
(909) 785 -9114
Fax: 909 388 -6035
Cal. State Long Beach
6300 State University Dr.
Long Beach, Ca 90815
Contact: David Wagner
(562) 985 -2099
Fax: 562 985 -8533
1911 McKinley Avenue — La Verne, Ca 91750 Telephone: 909 -593 -2900 — Fax: 909 -593 -2291
Contact: Mario Montes -- Email: Mario I0-BRetrofitI(�Werizon.net -- www.10- 8retrofit.com
eb. S. 1±08 9:58AM McLure I °surance 3rokarage, Irc. Ncl.64[9_ ".
OAYENWOOmYYY)
C CERTIFICATE OF LIABILITY INSURANCE 2/812008
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
MCL(TRE INSURANCE BROKERAGE ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
17671 Irvine Blvd. Suite 101 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Tustin, CA 92780 1
(714)664-8911 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: TOPA INSURANCE CO.
10 -8 RETROFIT
1911 MCRINLEY AVE
LA VERNE, CA 91750
CnVFRAr.r -c
INSURER B: UPLORER TNSMUNCE
INSURER C: STATE COWENSATION INS . E'UM
INSURER D: I I
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS.
IweR
I.TR
RO
TYPE
POLICY NUMBER
p0 I Y EFF THE
DA
POLICY IRATION
D
i
LIMITS
A
GENERAL UABlLITV
X I COMMERCIAL GENERAL LIABILITY
I CLAIMSMADE [j OCCUR
X DED:1.000
GP 3397194
I
10/22/07
10/22/08
EACH OCCURRENCE
i t 00 QQQ
PREMISES Ea o=wca
S 50,0001
MED EV (Any one person)
f 2,900
PERSON&&ADVINJURY
s 1.000.000
I x
DED : 1 , 000
GENERAL AGGREGATE
i 72,006,0 0
GEN'L AGGREGATE UMTT APPLIES PER
X I POLICY JECT LOC
PRODUCTS- COMP /OP AGG
f 1,000,000
i
•
B
I
I
x I
AUTOMOBILE
X
I
h---'
LIABILITY
ANYAUTO
ALL OWNED AUTOS
SCHEDULEDAUTOS
HIRED AUTOS
NON- OWNEDAUTOS
I
I C,BV 2026587
101/01/08
I
01/01/09
COMBINED SINGLE LIMIT
(EaeccldaN)
I y 1,000,000
I
I BODILYINJURY
I (Parr --)
j
BODILY INJURY
(Peracddem)
s
'
PROPERTY DAMAGE
(ParacCbent)
I$
A I
GARAGE LIABILITY
ANYAUTO I
X GARA E1=P
GP 3397194
10/22/07
10/22/08
AUTO ONLY- EAACCIDENT
S 200,000
OTHER TI," EAACC
AUTOONLY: AjGG
s 200,000
15 200 000
EXCESSIUMBRELLA LIABILITY
OCCUR ❑ CLAWMADE
DEDUCTIBLE
i '
I RETENTION t
I
EACH OCCURRENCE $
AGGREGATE 6
$
S
S
i
C
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
AW PROPRIETORIPARTNUMIDMCLMW
� ��
Kyea,aeealoeuMer
SPECIAL PROVISIONS below
W /C- 1766419 -2007
12/01107
12101108
WCSTATU- H-
TORYLIMiT3
E.L. EACH ACCIDENT
$1,000,000
E.L. DISEASE - EA EMPLOY
$ 11000.000
E.l. DISEASE - POLICY uwrt
6 1 000 000 I
OTHER
B PROPERTY
GP 3397194
10/22/07
10122108
CONTENTS :30,000
APPLICANT INSTALLS AUDIO, VIDEO, AND ELECTRICAL EQUIPMENT INTO NEW VEHICLES ONLY.
CERTIFICATE HOLDER CANCELLATION
i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION I
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO DAYS WRITTEN
I
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SMALL
i IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR
REPRESENTATIVES.
ACORD26(2001108) OACORD CORPORATION 1988
i3 0
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of a Professional Services
Agreement between the City of El Segundo and The Omega Group to upgrade the current
Geographic Information System (GIS) based crime analysis system. (Fiscal Impact: $18,995.)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to approve a Professional Services Agreement, approved as to
form by the City Attorney, between The Omega Group and the City of El Segundo to
upgrade the current Geographic Information System (GIS) based crime analysis system.
(2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
City Council approved the police department's original purchase of the CrimeView system on
May 30, 2001. Since that time, the GIS mapping software used in the CrimeView application
has become an integral part of the police department's day -to -day operations. CrimeView
allows for plotting of crime trends, performing queries, and analyzing and graphing
comparisons of statistical data. There have been six versions released since 2001 and the
version currently in use no longer interfaces with the West Covina Service Group (WCSG)
CAD and RMS.
CrimeView is a proprietary GIS crime analysis solution available only from The Omega Group.
CrimeView has an advanced interface to the police department's existing Computer Aided
Dispatch (CAD) and Records Management System (RMS) databases.
Continued next page
ATTACHED SUPPORTING DOCUMENTS:
The Omega Group quote dated March 31, 2008
FISCAL IMPACT:
Operating Budget:
Amount Requested
Account Number:
Project Phase:
Appropriatiorylaqu
ORIGINATED
.3T��
$22,000 (Capital /Computer Software)
$18,995
109 -400- 3101 -8109
None
hief of Police
DATE:
17 - r-cl?
DATE:
Ja Wa t I
y , ntenm i� ty Manager 2
if i
BACKGROUND & DISCUSSION (continued):
The City's Information Systems Division has been integral in the identification and selection of
this vendor and software program. They both agree and support this proposal.
The required funding for this upgrade was approved by City Council in the FY 07/08 budget
process.
�,'V ;
a aME6A
GROUP
March 31, 2008
David Gray
Technical Services Manager
El Segundo Police Department
El Segundo, CA
The leader in providing innovative GIS solutions to pudic safety and education agencies.
5180 Carroll Canyon Road, 1st Floor v San Diego, CA 92121 -1775
Phone: 858.450.2590 • Fax: 858.450.0239
E-mail., rr ilAtheomeoaoroun.com • Web: www.theormoaaroup.com
Re: CrimeView Desktop Upgrade (Conversion)
David Gray:
Enclosed are the estimated costs for the Conversion of CrimeView Desktop to ArcGIS
9.x. Application descriptions, along with pricing, requirements and configurations are
included.
The Omega Group was founded in 1992. Our mission is dedicated to enriching the
quality of life in communities by providing solutions for public safety agencies. The
Omega Group's professional experience includes working with over 350 law
enforcement agencies implementing our CrimeView Enterprise solutions, which focuses
on mapping and analysis applications for crime analysts, officers, command staff and the
community. The Omega Group is an ESRI (Premier) Foundation Partner, recognized by
ESRI for its development of solutions built on ESRI technology.
We offer to our clients:
• Mapping technology and services
• Project management, application building, testing and analysis
• Ongoing education, training and support
After the completion of services and acceptance of our work, we will continue to provide
to the client ongoing software and system maintenance via our Customer Support
Program.
Please do not hesitate to let me know if you have any questions; our office number is
(800) 228 -1059.
Thank you,
Chris Baldwin
Western Division Sales Manager
C R I M E V I E W El Segundo Police Department, The Omega Group, Inc.
California Exhibit A
CrimeView Conversion March 31, 2008
Application Description
CrimeView is essential to law enforcement agencies that are committed to Community
Oriented Policing, Problem Solving and CompStat management. CrimeView permits law
enforcement agencies to geographically view and analyze data from their RMS (Records
Management System), CAD (Computer Aided Dispatch) and known- offender data sets.
Users can map, analyze, and report crime incidents by type, proximity, or other search
criteria.
This geographic presentation of the data quickly identifies problem areas and trends
associated with crime data. Rather than spending hours pouring over tables and reports, a
visual representation of the same data is presented on a map, which can be evaluated
quickly and easily. This information helps with officer deployment by quickly
identifying the areas where the officers are needed most. Effectiveness of current law
enforcement efforts can be quickly illustrated by the geographic representation.
Data Flow
Alternative data flows (hardware/network configurations) are available. The diagram
represents the preferred data flow for the implementation of CrimeView.
Data Flow
Import wtsaro Sarver wW extract datasets
from RMS.CAD and other data Sources,
process data, and output data tD a Geo-
database
C*mVlaw Deallop wIB query the Spatlai
Database. Selection Layers wit be retumed
to the CrimeView ~Gtatlon
CrimeView workstatlon(s)
2
4U�
El Segundo Police Department, The Omega Group, Inc.
C R I M E V I E W California Exhibit A
CrimeView Conversion 31, 2008
Proiect Estimate
This is an upgrade that includes services to rebuild your existing application so that it will
work in the ArcGIS 9.x environment. The upgrade is a complete rebuild of the
CrimeView application. Software and Professional Services are included in the
implementation. In order for the client to receive the upgrade price, the client must be
current and active with the customer support program.
The Package total is estimated at $18,995.00. This estimate should not be treated as a
quote. ESRI software versions and quantities need to be confirmed. Only one license of
CrimeView Desktop is assumed.
Credit: ($2,495.00)
Client overpaid support costs by $2,495.00. These monies would have provided support
to El Segundo for the term of 5123107 to 5122108. El Segundo Police Department is
applying the overpayment of Support Costs to this quote.
Maintenance: $2,495.00
• One (1) year of Annual Maintenance*
*As of 5/23 /07, Client is no longer current under the Omega Support Plan. Client will begin new maintenance plan, and will
commence upon completion of Task 3 (below)
Software: $3,495.00
Omega software includes one (1) year of maintenance.
Omega Software:
• One (1) licensed copies of CrimeView 4.x, upgrade version $495.00
• One (1) licensed copy of The Omega Import Wizard No Cost
ESRI Software:
• One (1) licensed copy of ArcGIS 9.x $1,500.00
• Maintenance paid for one (1) license of ArcView 3.x, plus
extensions, for upgrade to ArcGIS 9.x and Spatial Analyst 9.x $1,500.00
Professional Services (Per Task): $15,500.00
Task I Project Planning and Data Collection
• Identify GIS map layers and design preferences
• Identify source tabular data from RMS and CAD
• Collect base map GIS data layers
• Connect to records data source, extract sample datasets and send output profiles to
Omega using Import Wizard
• Collect lookup tables
Task 2 Application Development
• Add GIS layers to map document and create address locators
• Develop and configure data import profiles. Two (2) profiles are included
:' U i
El Segundo Police Department, The Omega Group, Inc.
11k C R I M E V I E W California Exhibit A
CrimeView Conversion March 31, 2008
• Create Saved Queries database and design Crystal Report templates
• Add Omega functionality and other customizations to GIS application
• Test application functionality
• Develop training documents
Task 3 Application Deployment (At Client Site)
• CrimeView Desktop Installation: Up to eight (8) hours on -site. One (1) Omega
personnel.
• Install and configure data import profiles on import machine
• Test import profiles and import historical data
• Schedule automated data import process
• Install and configure OmegaGIS application on user machines
• CrimeView Desktop On -site training: Sixteen (16) hours on -site for two (2)
persons, One (1) Omega personnel.
• Travel for The Omega Group: One (1) staff members to provide installation and
training for one (1) trip
Task 4 Finishing Application Design
• Edit and Customize Import Profiles, Saved Queries, Crystal Report Templates and
Application Style, per user feedback.
• Test Application Functionality
NON - DISCLOSURE
This document has been prepared by the sales division of "The Omega Group and is a confidential document that contains ideas,
concepts, methods and other proprietary information. Readers are to treat the information contained herein as confidential and may not
copy or reproduce any of these materials for distribution outside of their organization without the written permission of The Omega
Group. The estimate will remain valid for 3 months from the date on the estimate for Omega Software and Services only.
End of Estimate
Payment Schedule
In consideration of the services to be performed by Omega, Omega shall be entitled to
compensation in the total amount of $18,995.00. The payment schedule is as follows:
• Thirty percent
$5,698.50
of the total amount due upon execution of this
(30 %)
Agreement.
• Thirty percent
$5,698.50
Of the total amount due upon delivery CrimeView
(30 %)
Desktop Software
• Thirty percent
$5,698.50
of the total amount due upon completion of
30%
CrimeView® Desktop Deployment
• Ten Percent (10 %)
$1,899.50
of the total amount due thirty (30) days after
completion of services
4
�Uu
El Segundo Police Department, The Omega Group, Inc.
•�• C R I M E V I E W California Exhibit A
CrimeView Conversion March 31, 2008
Omega Maintenance Plan
Maintenance, Annual (Customer Support): Clients that are not current under support
will pay a maintenance activation fee. Please see the Customer Support Program
Document for details of coverage.
Implementation Timeline
Unless otherwise documented, the completion of all services will take approximately
90 days from date of data collection. Onsite installation and training will be scheduled
only after application development is complete.
Additional Software Licenses (Costs) Full Price / Upgrade Price
CrimeView Licenses (Single Use License) $1,500.00 each/ $495.00 each
Data Specifications
Datasets to be Imported via Omega Import WizardTM
The client operates the West Covina User Group RMS and CAD system. The following
data sets represent tables of data to be extracted by The Omega Import Wizard. A total
of two (2) profiles have been identified for this project.
Data Set Database or Vendor Data Set Database or Vendor
• Calls for Service CAD I • Cases RMS
Please review the Omega Import Wizard Appendix for more details regarding the
Omega Import Wizard and the use of Profiles. Because a significant amount of work
(and cost) can be attributed to the incident or person data being imported, it is important
that Omega Project Management have access to local knowledge regarding the RMS or
CAD data/database as outlined under General Requirements (see next page).
Hardware Specifications
Hardware for the Client Workstations (For CrimeView® Desktop)
The Omega Group recommends the following hardware specifications for a
workstation with a stand -alone crime analysis application working with ArcView and
CrimeView
Recommended Minimum
• Intel Core 2 Duo
Pentium 4 (3.20 GHz)
• Memo — 1 -2 GB
Memory 1 GB
• Hard drive — 80GB
Hard Drive — 40 GB
• CD- RW/DVD
• Video/graphics -256MB
Video /graphics 256 MB
• 1 Gigabit Ethernet
5 J 7
C R I M E V I E W El Segundo Police Department, The Omega Group, Inc.
California Exhibit A
CrimeView Conversion March 31, 2008
Client Project Management
Critical to the success of every implementation is having the appropriate client staff
prepared to be active participants and to understand what is expected from them for the
duration of the implementation. Two critical components to this implementation pertain
to local knowledge of data schema for the RMS /CAD data sources and what data should
be available for mapping and reporting.
Database Schema
The client should expect to provide staff resources who can demonstrate knowledge of
the tabular structure (schema) of the RMS, CAD and other data sources. These persons
will be expected to assist Omega Technicians in building SQL statements that includes
all the fields of data that the client wants for mapping and reporting. This assistance
would primarily be in the form of understanding database structure and table
relationships.
Report Data
The client should expect to provide staff resources who can confirm what data needs to
be included for mapping and reporting. These persons should have direct experience in
working with crime data through current extractions from the RMS, CAD and other data
sources and from the perspective and experience of a crime analyst.
The Omega Group maintains an inventory of data extraction templates (e.g. SQL
Statements) that can be used to as a starting point for the development of a customized
data interface. However, having client staff that can provide local knowledge of the
database can reduce the overall project time, facilitate the ongoing maintenance of the
application and produce a more useful crime mapping and reporting environment.
Project Planning
Remote Connectivity: Secure or confirm remote access via the use of Expert City's
GoToMyPC or the use of a VPN Connection.
• Establishing Remote Connection to the Server(s).
• Data Collection, Installation and Technical Support may be performed
through remote connection, reducing cost of project and time it takes to
complete services
• Omega Recommends ExpertCity's GoToMyPC or VPN for remote
connections
■ Provide Network IP Address if VPN is used
If the client is unable to provide high speed remote access with GoToMyPC or
similar connection software to The Omega Group for the collection of the
required data sets then an additional fee will be charged to the client based on the
additional time required for data collection.
rol
W
El Segundo Police Department, The Omega Group, Inc.
C R I M E V I C W_ California Exhibit A
CrimeView Conversion March 31, 2008
System Architecture
Server and Workstation Hardware: The client will provide for hardware to be utilized
in conjunction with CrimeView® Desktop. Hardware should include workstations and a
file server(s) to store GIS data.
The Omega Group recommends the client to maintain a database of relevant
Geographic Information in a file server for the CrimeView application(s). This
database will be a warehouse of street, boundary and point data, as well as
incident and person data sets from the client data systems.
Data
Geography: The client will provide for the geographic base data for the project. In
addition to the Street Centerline this may include: Parks, Schools, Beats, Reporting
Districts, Landmarks, Stations, Parcels, etc. During the project kick -off a discussion
regarding the type and availability of data will ensue.
• Street Centerline File: The client must provide accurate reference data that will be
used to generate a geocoding service. Typically the reference data is a street
centerline file, address points or a parcel layer.
Application Deployment
Prior to the CrimeView® Desktop Installation: the following items should be
completed by the Network Administrator / GIS Coordinator and Crime Analyst:
• ESRI Training Course: The Crime Analysts/ Onsite Administrators have
completed ESRI's Introduction to ArcView (course) Information may be found at
website: http://training.esri.com/ilt/schedule/index.cfm
o The Omega Group highly recommends all personnel working with
CrimeView to have the Introduction to ArcGIS I and/or Introduction to
ArcGIS II training in addition to CrimeView training. At least one person,
preferably the on -site CrimeView administrator, should have a solid
understanding of ArcGIS (ArcMap and ArcCatalog). The Omega Group
requires that at least the system administrator or primary user receive
ArcGIS training prior to receiving CrimeView training.
• CrimeView® Desktop Training Facility: The client has secured an adequate room
with network and internet access to train individuals on CrimeView' Desktop.
The room will require enough workstations for everyone to be trained, each with a
copy of ESRI's ArcView 9.x and ESRI's Spatial Analyst 9.x installed. The client
will install the ESRI software.
7
4 t
U
C R I M E V I C W El Segundo Police Department, The Omega Group, Inc.
California Exhibit A
CrimeView Conversion March 31, 2008
Crystal Report Templates
The Omega Group has reviewed four separate report templates provided by the El
Segundo Police Department. The El Segundo Police Department uses Microsoft Excel to
create these reports. These same reports may be developed in Crystal Reports; however
the report design cannot be duplicated.
The report samples are:
• Weekly Activity Report
• Part I Crimes and Arrests Statistics by Reporting District
• Monthly Crime Statistical Report
• Density Crime Map by Frequency
The Omega Group is prepared to re- create the Weekly Activity Report, with limitations,
as part of the project proposed. First limitation, the data supplied in the report sample
must reside in the RMS. Second limitation, the map portion of the report will not be
guaranteed as part of the report creation.
The Part I Crimes Report and the Monthly Crime Statistical Report may be re- created as
a Crystal Report Template for an additional cost. The Omega Group suggests addressing
the development of these reports after the completion of all services associated with this
proposal.
The Sample Reports are attached to this quote.
5.L' 0
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract in an amount not to exceed
$95,000 to Data 911 to provide Mobile Data Computers (MDCs) for all patrol cars, the
command post vehicle, the animal control truck, and one back -up system. This contract
includes all related equipment to support the systems with the exception of modems. Fiscal
impact: $95,000 — paid from equipment replacement and COPS Grant funds.
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to sign a contract in a form approved by the City Attorney
in an amount not to exceed $95,000 for the purchase of sixteen Data 911 MDC system
upgrades paid for from the Equipment Replacement Fund and the Citizens' Option for
Public Safety (COPS) grant.
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The police department's patrol division vehicles are currently equipped with Data 911 M5
MDCs. The department utilizes MDCs in each patrol unit as a tool for sending and
receiving information to and from the communications center, as well as information from
law enforcement databases.
The current MDCs were purchased in FY 2002/2003. They consist of a 500 MHz Pentium
III processor with 512 MB of RAM memory and a 20 GB hard drive. The MDCs are in need
of replacement or upgrade for the following reasons:
• They cannot efficiently run current CAD software or current city standard software
(Word, Excel, etc.).
• Boot -up times are approaching three minutes before the MDCs are ready for use by
the officers.
• The current MDCs are no longer covered under factory warranty, therefore needed
repairs are costly and unit downtime is longer due to availability of older parts.
Continued next page
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: $74,100 (Equipment Replacement) $269,045 (COPS grant)
Amount Requested: $74,100 (Equipment Replacement) $20,900 (COPS grant)
Account Number: 601 -400- 3101 -8104 (Equipment Replacement) 120 -400- 000 -8104 (COPS)
Project Phase: N/A
ired: x Yes No
ORIGINATED !/ DATE:
umming , Chief of Police
REVIE BY: DATE:
ck Wayt, Interim City Manager
BACKGROUND & DISCUSSION CONTINUED:
Four vendors provided estimates for replacing or upgrading this equipment, Data 911,
Motorola, L3 Communications, and Panasonic. Staff analyzed all the proposals and found that
Motorola and Panasonic systems did not meet our specifications for memory, speed, and
monitor clarity. The L3 Communications system did not meet memory specifications.
Data 911's increased memory and speed make it a system that can not only efficiently run our
current CAD software and increase boot up time, but it will be able to efficiently run other
systems we may add in the future, such as an in -car fingerprint recognition system, the Los
Angeles County Sheriff's Data network, and the Department of Motor Vehicles Photo network.
Staff has found the Data 911 MDC system to be efficient, reliable, and easy to repair. We have
also found the employees at Data 911 to be responsive and helpful to our needs. In addition,
all ESPD patrol personnel and many civilian personnel are already trained on the operation of
the Data 911 system. The system is ergonomically correct and fits safely onto an aftermarket
console that is mounted between the driver and passenger side airbags of our patrol units.
It was also determined the current Data 911 systems touch screens are functionally
operational and reliable. Keeping these screens in service and under warranty at a cost of
$226 each per year and replacing only the other components will result in a savings of $31,900
over replacing the screens, making this the lowest cost proposal, as well as the only one that
meets our specifications.
Staff recommends funding the proposed upgrades with $74,100 from the equipment
replacement fund and $20,900 from the COPS grant fund. The specific request to utilize
COPS grant monies to upgrade MDC's was approved at the February 20, 2007 City Council
Meeting.
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding final acceptance of construction related to the
City's Residential Sound Insulation Program Group 17 (27 Homes). Project No. RSI 06 -17.
(Final contract total = $1,227,648.88).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the
City Planning and Building Safety Director's Notices of Completion in the County Recorder's
Office; and (3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The project is a part of the City's Residential Sound Insulation (RSI) Program financed by
federal grants from the Federal Aviation Administration (FAA) and the settlement agreement
with Los Angeles World Airports (LAWA). The RSI Program offers modifications to owners of
qualifying residential property in the City of El Segundo that reduce interior sound levels of
noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its
meeting on December 19, 2006 the City Council awarded a construction contract to S &L
Specialty Contracting, Inc. for construction related to Group 17. The work has now been
completed. The final contract amount based on measured quantities is $1,227,648.88. Staff
recommends acceptance of this project.
ATTACHED SUPPORTING DOCUMENTS:
List of homes in Group 17
FISCAL IMPACT:
Amount approved by City Council:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$1,311,530.00
$1,227,648.88
116 -400- 0000 -8960
Group 17 - Acceptance of the work
No
ORIGINATED BY: DATE: July 3, 2008
6 oil-q''
mes S. O'Neill, Program Manager
REVIEWED BY: DATE:
J City Manager
J
22
Residential Sound Insulation Program
Group 17
RSI Number
Project Address
17.01
424 Hillcrest St.
17.02
525 Hill crest
17.03 - 17.04
426 Valley St.
17.05 -17.06
412 Concord St.
17.07 -17.08
416 Richmond St.
17.09
859 Penn St.
17.10 -17.13
849/ 853 Penn St.
17.14
633 Penn
17.15
619 Maryland St.
17.16
708 Bungalow Dr.
17.17 -17.18
731 Center
17.19
635 Center St.
17.20 -17.25
1217 -1229 E. Mariposa
17.26
1236 E. Mariposa Ave.
17.27
1630 E. Palm Ave., #06
L� ?
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