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2008 JAN 15 - CC PACKETr F t,Ex,�. 411W 1917 - 20011W 'l. i AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 15, 2008 - 5:00 P.M. Next Resolution # 4540 Next Ordinance # 1416 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) - -3- matters 1. Pulido v. City of El Segundo, et al., Ninth Circuit Court of Appeals Case No. 06- 55539/06- 55798. 2. Solomon vs. City of El Segundo, LASC Case No. BC372401. 3. Federal Insurance Co. v. City of El Segundo, LASC Case No. YC056394. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential cases. Claim Nos. 07 -62 (Coleman) and 07 -48 (Henry Radio /NTSN) are on file with the City Clerk's office for public review. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter 2 r 2 S N6 01110ir i AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City s website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 15, 2008 - 7:00 P.M. Next Resolution # 4540 Next Ordinance # 1416 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Bishop Craig Layne, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides 3 Ou3 PRESENTATIONS - (a) Proclamation observing the month of January 2008 as "National Blood Donor Month. (b) Proclamation observing February 1, 2008 as "National Wear Red Day" in support for women and the fight against heart disease. (c) Commendation recognizing Gayle Van Meter as the El Segundo Police Department's RSVP of the Year. (d) Certificates for Lighting Up The Community. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 1. Consideration and possible action to approve plans and specifications and to authorize staff to solicit bids for the purchase and installation of a Biological Wastewater Closed Loop System in the Maintenance Yard to operate a wash rack for vehicles that serve The Lakes at El Segundo Golf Course at 400 S. Sepulveda Blvd. Project No. PW 08 -01. (Fiscal Impact: $60,000) Recommendation: (1) Approve plans and specifications; (2) Authorize staff to solicit bids for the purchase and installation of a Biological Wastewater Closed Loop System for a wash rack; (3) Alternatively, discuss and take other action related to this item. 4 VU-1 2. Consideration and possible action regarding Environmental Subcommittee status report and recommendations for energy saving action items. (Fiscal Impact: None) Recommendation — (1) Receive and file report; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2563373 to 2563619 on Register No. 6 in the total amount of $1,662,850.84 and Wire Transfers from 12/07/2007 through 12/20/2007 in the total amount of $1,768,817.15 and Warrant Numbers 2563620 to 2563775 on Register No. 7 in the total amount of $504,280.05 and Wire Transfers 12/21/2007 through 1/03/2008 in the total amount of $640,275.82. Recommendation — Approve Warrant Demand Registers and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Regular City Council Meeting Minutes of December 18, 2007. Recommendation — Approval. 5. Consideration and possible action regarding the approval of a Professional Services Agreement between Tierra West Advisors, LLC and the City of El Segundo for planning consulting and interim staffing services. (Fiscal Impact: $93,600) Recommendation — (1) Authorize the City Manager to enter into a Professional Services Agreement approved as to form by the City Attorney; (2) Alternatively discuss and take other action related to this item. 6. Consideration and possible action to replace four "Kustom Signals Pro Laser III" hand held laser traffic speed measurement devices with four identical units. (Fiscal Impact not to exceed $13,500 from equipment replacement funds). Recommendation — (1) Approve the use purchase of four "Kustom Signals Pro Laser III" hand held speed devices; (2) Alternatively discuss and take other action related to this item. 5 C.U5 7. Consideration and possible action regarding the sale of Police Service Dog Tarkan to his K -9 Handler for one dollar. Recommendation — (1) Authorize the Mayor to approve the sale of Police Service Dog Tarkan to his K -9 Handler, Officer McShane, for the nominal fee of one dollar ($ 1.00); (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding approval to piggyback on the National Joint Powers Alliance (NJPA) contract # 011707 to purchase ergonomic furniture and a cashier public service access counter from Tangram Interiors for the Treasurer and Finance — Approved Capital Improvement Program. (Fiscal Impact: $23,258) Recommendation: (1) Recommend that City Council waive the formal bidding process per the Municipal Code, and approve the City's use of National Joint Powers Alliance® (NJPA), competitively solicited Contract # 011707, for furniture with Steelcase (manufacturer) and issuance of purchase order to the authorized distributor /installers Tangram Interiors, in the amount of $23,258; (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action to accept a cash donation totaling $10,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2008, for supplies, equipment, and other resources. (Fiscal Impact: $10,000) Recommendation — (1) Accept donation and authorize the City Manager to transfer the monies into the Emergency Services Public Education account ($4,000), the CPR General Fund account ($2,000), and the suppression supplies account ($4,000); (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding the adoption and approval of the Sewer Overflow Emergency Response Plan. (Fiscal Impact: None) Recommendation — (1) Adopt a resolution; (2) Approve the Sewer Overflow Emergency Plan; (3) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action to approve plans and specifications and to authorize staff to solicit bids for the installation of a roof for City Hall above the City Council Chambers at 350 Main Street. Project No. PW 08 -02. (Fiscal Impact: $125,000) Recommendation — (1) Approve plans and specifications; (2) Authorize staff to solicit bids for the installation of a roof for City Hall above City Council Chambers at 350 Main Street; (3) Alternatively, discuss and take other action related to this item. 6 `UU 12. Consideration and possible action to authorize two members of the Aviation Safety and Noise Abatement Committee to attend the 2008 University of California, Davis Air Quality Research Center's Symposium on Aviation Noise & Air Quality in Palm Springs. (Fiscal Impact: $2,500.00) Recommendation — (1) Authorize attendance of the 2008 Air Quality Research Center's Symposium on Aviation Noise & Air Quality by two members of the Aviation Safety and Noise Abatement Committee; 2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 13. Consideration and possible action regarding a staff analysis of potential revenue impacts to the City due to State budget crisis. Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. 14. Consideration and possible action to authorize the Los Angeles Air Force Base to install a temporary on- street fence within the City's right -of -way on the east side of Douglas Street between El Segundo Boulevard and Mariposa Avenue. (Fiscal Impact: None) Recommendation — (1) Authorize the installation of temporary on- street fence on the east side of Douglas Street between El Segundo Boulevard and Mariposa Avenue to facilitate the Los Angeles Air Force Base construction; and (2) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - 7 C, 0 Y Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tern Busch - Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: / — 0 U TIME: 3' 3C NAME: U tj rocla atton Citp of Cl begunbo, California WHEREAS, National Blood Donor Month has been declared since 1970 to help ensure an adequate blood supply and to stress the importance of giving the "Gift of Life" through the donation of blood; and WHEREAS, National Blood Donor Month is a month -long observance that shows us that donating blood is a simple, safe, life- saving and selfless gift that millions of Americans can do; and WHEREAS, National Blood Donor Month makes us aware that every day blood is needed in hospitals and emergency treatment facilities for patients with cancer and other diseases, for organ transplant recipients, and to save lives of accident victims; and WHEREAS, National Blood Donor Month addresses the need for constant replenishment of blood, especially during the winter months when blood is traditionally in short supply due to a reduction in donor turnout because of the holidays, busy travel schedules, inclement weather and illness, which can put blood inventory at a critical low; and WHEREAS, National Blood Donor Month helps us understand that approximately 37 percent of the US population is eligible to donate blood but only about 5 percent do, contributing an annual total of about 16 million units to the American Red Cross, that in turn are transfused to approximately 4 million patients; and WHEREAS, in Southern California, the American Red Cross provides 400,000 units of blood and blood products per year for the protection of patients, and there is a need for additional healthy, regular volunteer donors to join the ranks of those who already give themselves so generously; NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim the month of January 2008 as "NATIONAL BLOOD DONOR MONTH" and urge all citizens to pay tribute to those among us who donate for others and also urge citizens in good health to donate regularly. „,I, t,,r,, Q'Citp of Cl Otpubo, California WHEREAS, Diseases of the heart is the nation's leading cause of death and stroke is the third leading cause of death; and WHEREAS, Cardiovascular diseases (CVD) claim the lives of almost 460,000 American females (about one death per minute) each year; and WHEREAS, each year, 53% of all cardiovascular disease deaths occur in females, as compared to 47% in men, and about 32,500 more females than males die from a stroke; and WHEREAS, in 2008, the direct and indirect cost of cardiovascular diseases in the U.S., including stroke, is estimated to be $448.5 billion; and WHEREAS, more women die of heart disease, stroke, and all other cardiovascular diseases than the next five leading causes of death combined, including all cancers; and WHEREAS, only 21% of women consider cardiovascular disease their greatest health risk; and WHEREAS, February is designated as American Heart Month; and WHEREAS, Go Red For Women is the American Heart Association's national call to increase awareness about heart disease and to inspire women to take charge of their heart health; and WHEREAS, all women should learn their own personal risk of heart disease, using tools such as the American Heart Association's Go Red For Women Heart Check -Up and by talking to their healthcare provider. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim Friday, February 1, 2008, as "NATIONAL WEAR RED DAY” in El Segundo and urge all citizens to show their support for women and the fight against heart disease by commemorating this day by the wearing of the color red. By increasing awareness and empowering women to reduce their risk for cardiovascular disease, we can save thousands of lives each year. /i rrirr•r� / / //r � J r�r> ��iii /.✓ it r/i riir/v� /�i /. � J �i��. /ii/ ommenbattonCitp of (9i *ryunbo, California WHEREAS, The goal of the El Segundo Police Department's Retired Senior Volunteer Program ( "RSVP ") is to supplement and assist both the Field Operations and the Administrative Services Bureau in their efforts to better serve the citizens of the City of El Segundo; and WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as representatives of the City and the Police Department, must maintain an image at all times that parallels the professionalism of the El Segundo Police Department; and WHEREAS, Gayle Van Meter has been an El Segundo Police Department RSVP since October 6, 1997, working not only the required four hours per week but contributing additional hours for special events such as the Police Department's Open House, South Bay Police and Fire Memorial Golf Tournament , the PTA Run and the Tree Musketeers tree planting events. In addition, Gayle assists the Crime Prevention Unit with many other functions; and WHEREAS, Gayle Van Meter never fails to come to work with a smile and an eagerness to help with any request, and make invaluable contributions to the RSVP program and to our community with enthusiasm and support; and WHEREAS, Gayle Van Meter has been selected by the City of E1 Segundo as the recipient of the El Segundo Police Department's RSVP of the Year Award in recognition of the 118 plus volunteer hours she has given to the El Segundo Police Department's Retired Senior Volunteer Program. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, on this 15th day of January, 2008, here by commend Gayle Van Meter for her invaluable contributions to the Retired Senior Volunteer Program, and invite all citizens in recognizing Gayle Van Meter as the El Segundo Police Department's RSVP of the Year. _ _ A. The Mayor and Members of the City Council of the City of E1 Segundo, California On Behalf of the People of El Segundo Express their Appreciation to I.� for "Lighting Up the Community in 2007" IN,- ...,� Imo. �, EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to approve plans and specification and to authorize staff to solicit bids for the purchase and installation of a Biological Wastewater Closed Loop System in the Maintenance Yard to operate a wash rack for vehicles that serve The Lakes at El Segundo Golf Course at 400 S. Sepulveda Blvd. Project No. PW 08 -01. (Fiscal Impact: $60,000) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to solicit bids for the purchase and installation of a Biological Wastewater Closed Loop System for a wash rack; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 6, 2007, the Golf Course Subcommittee voted to recommend to the City Council that a contract be bid for the purchase and installation of a Biological Wastewater Closed Loop System to operate a wash rack at the Maintenance Facility site of The Lakes at El Segundo located at 400 S. Sepulveda Blvd. The new facility will be used to wash golf course vehicles. The Subcommittee decided that by implementing this new facility, The Lakes would maintain compliance with state water regulations in addition to improving daily vehicle maintenance operations at the Lakes. ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT: Capital Improvement Program: N/A Amount Requested: $60,000 Account Number: 503 -400- 5301 -8103 Project Phase: Adopt plans and specifications Appropriation Required: $60,000 ORIGINATED BY- DATE: Dan Garcia, sistant it Engineer REVIEWE DATE: VIA1 JeffjWwart, City Manager (JI-I V EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Commissions, Committees and Boards AGENDA DESCRIPTION: Consideration and possible action regarding Environmental Subcommittee status report and recommendations for energy saving action items. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: Recommendation: (1) Receive and file report; (2) Adopt the Environmental Work Plan (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the City Council's September 4, 2007 meeting, the Council established an Environmental Subcommittee to review current City environmental practices and to identify new goals and objectives. The Subcommittee comprised of Mayor Pro Tern Busch, Council Member Boulgarides, and City Manager Stewart with City staff support, the Subcommittee has met on a regular basis to review status and make recommendations. The purpose of this report is to provide the council with an update on committee progress and an initial set of recommendations. Over the years, the City has had an aggressive energy conservation program. In August 1998, the City entered into an innovative energy services performance agreement with Siemens to retrofit city facilities using energy efficient fixtures. Over the term of the agreement, the City reduced its energy consumption by 20 %, amounting to a savings of $2 million and energy savings of 10,558,433 kWh. (Continued on Next Page) ATTACHED SUPPORTING DOCUMENTS: Environmental Work Plan FISCAL IMPACT: None Operating Budget: NIA Amount Requested: NIA Account Number: Project Phase: Appropriation Required: Yes No ORIGIb ATSC.BY: DATE: C) 6,-z SO& Lauren Ms jkakiari,Sr. Administrative Ana DATE: OT11 rt, City Manager W.i 015 EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 BACKGROUND & DISCUSSION CONTINUED: The Council sought to build upon those efforts and appoint a subcommittee to explore new options. Part of the committee's strategic plan is to develop an environmental work plan that will guide the City toward achieving the objective Mayor McDowell brought forward in July 2007, adopting the resolution endorsing the U.S. Conference of Mayors "Green Cities" Climate Protection Agreement. Since September 2007, the City has implemented new energy saving technologies such as: • Fluorescent dimming ballasts system with daylight harvesting at City Hall and the Maintenance Facility. This new technology achieves energy savings by using daylight from windows. As daylight enters the room, the ballast reduces power by as much as 70 %. • HVAC Cycle Management Units (CMU), a microprocessor technology that reduces energy use by packaged HVAC between 12 % -18 %. These units were installed at the Library, Police station, Joslyn Center, Fire Station #1, Teen Center, Maintenance Facility, Gordon Clubhouse, Golf course, and City Hall. In addition to the above items, the Subcommittee has identified two immediate action items that will produce energy savings and /or cost savings for the City: 1. Replacement of incandescent traffic signal lights with Lighting Emitting Diodes (LED's). 2. Conduct a utility bill analysis for electricity and gas to uncover billing /rate errors. If billing errors are found, the utility companies will correct the errors and the City will receive a refund for past overcharges. In addition, the Subcommittee is recommending that the City Council take action in the following: 1. Adopt the attached Environmental Work Plan 2. Establish the standing El Segundo Environmental Council to be comprised of the following: • Two members representing local business • Two members representing El Segundo's citizens • One member from the El Segundo School District • One City staff member 3. Direct City Manager to report back to City Council with a detailed funding and implementation plan. Gi 16 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN ENVIRONMENTAL WORK PLAN The Environmental Subcommittee has been established to review current city environmental practices, identify new environmental goals and objectives, and develop a framework for protecting the city's quality of life while moderating the growth demands upon our natural resources and the impacts their use /consumption has upon our environment. To help address these goals and objectives, an environmental work plan can be developed that will guide the City towards sustainability and which will accelerate the City's environmental commitment. The framework is structured around the following thematic guidelines which have become a generally accepted standard: I. Energy Conservation II. Solid Waste Reduction III. Community Design Standards IV. Community Environment V. Transportation VI. Environmental Health VII. Water Conservation Identified under each category are steps and means to conserve energy and water, reduce waste, address global warming, tailor urban design, improve transportation options and reduce risks to human health. A number of current practices are already having a positive impact upon these areas. However, much remains to be done. The city is uniquely positioned to make a positive contribution particularly in light of the commitment of residents and businesses alike to improving conservation and environmental quality outcomes. The successful implementation of this environmental action plan will ensure the city remains competitively poised for future growth while preserving the health of its environment for generations to come. CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN I. ENERGY CONSERVATION Action Item # 1 — Continue and expand the use of energy efficient programs and systems to maintain a 20% or greater energy savings. In 1998, the City and Siemens entered into an innovative energy services performance contract to retrofit city facilities with energy efficient fixtures and systems. Over the first eight year's term of the agreement, the City reduced its energy consumption by over 20 %; amounting to a savings of $2 million, energy savings of 10,558,433 kWh. Energy Conservation Indicators Targets • Total energy use reduction 20 % reduction by 2010 Recommended Action: The Public Works Department will undertake an energy efficiency study by the end of 2008, incorporating experience from the Siemens contract, to design and implement future cost - effective energy efficiency programs including: 1. Continue installing devices on municipal buildings that reduce the power required to operate equipment and shift equipment use to off- peak; install occupancy sensors in balance of city facilities; and implement a lighting retrofit on existing ballasts to accommodate T -5 fluorescents fixtures. 2. Replace incandescent traffic signal lights with Lighting Emitting Diodes (LED's) scheduled for contracting in early 2008. 3. Replacing athletic field lighting with state -of- the -art high efficiency lighting systems (latest generation T8, replacing incandescent; halogen). 4. Enter into a contract with Utility Cost Management to conduct a utility bill analysis for electricity and gas to uncover billing /rate errors. If billing errors are found, the utility companies will correct the errors going forward and the City will receive a refund for past overcharges. 5. Enroll in Southern California Edison's Bill Manager program to track monthly consumption and expense on City facilities. Action Item # 2 — Develop the use of renewable energy to meet 1% of the city's electric load. Without the benefit of its own utility, the city is largely dependent upon SCE to do its part to reduce greenhouse gas emissions by providing its customers with energy from renewable resources. Currently, nearly 17 percent of SCE's energy mix comes from wind, solar, biomass, small hydropower and geothermal 2 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN sources. SCE's goal is to have at least 20 percent of its energy delivered from renewable sources by 2010. The Public Works Department will study the feasibility of phasing in renewable energy systems at City facilities, such as: City Hall, the Public Works Yard, and Recreation & Park facilities. In order to reach this goal, an analysis of the costs of providing renewable energy systems at these facilities against the environmental benefits will be performed. Renewable Energy Indicators Targets 239 • Total renewable energy use 1 % reduction by 2015 Recommended Action: The City will investigate the feasibility of generating renewable energy by installing solar power equipment on city -owned facilities such as water reservoirs and municipal buildings. Action Item # 3 - Reduce greenhouse gas emissions (carbon footprint) attributed to City's operations by 10% by the year 2015. Staff completed a 2006 -2007 green house gas emissions inventory for the City's municipal operations. This inventory is the first step toward reducing the City's contribution to greenhouse emissions. 2006 -2007 Emissions Data CO2 Emissions in tons Vehicle Fleet Fuel Usage 239 Electricity 2,330 Natural Gas 475 Greenhouse Gas Indicators Targets Emissions • Reduce 10 % reduction greenhouse gas by 2015 emissions Recommended Action: The Public Work: calculating the amount of greenhouse gas operations for use as a gauge to plan future action goal. II. SOLID WASTE REDUCTION Department will complete a study emitted from city facilities and city reductions that meet or exceed the Action Item # 4 — Maintain at least 81% waste diversion rate from landfills. 3 019 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN The California Integrated Solid Waste Management Act of 1989 fundamentally restructured the state's approach to solid waste management. The Act established an integrated waste management hierarchy that included: source reduction, recycling, composting, and land disposal of solid waste. The legislation mandated each city meet solid waste diversion goals of 25% in 1995 and 50% by 2000. By 1995, the City of El Segundo achieved a 59% solid waste diversion rate. In 2005, El Segundo pushed its diversion rate to a statewide high of 81%. The City will attempt to maintain this ambitious diversion rate by exploring additional diversion programs and evaluating advancements in technologies. Solid Waste Reduction Indicators Targets • Reduce landfill >81 % maintain tonnage or improve by 2010 Recommended Action: Programs for further review and consideration include: 1. Require new construction projects to divert 50% of their waste away from landfills. 2. Implement additional best practices to maintain or improve a goal of an 81 % diversion rate for the collection of solid waste. 3. Study feasibility of locating onsite recycling areas for new developments. 4. Implement Construction and Demolition program anticipate implementation within the next 24 months. Action Item # 5 — Reduce the use of disposable, toxic, or nonrenewable products used in the course of city operations by at least 15% in ten years and initiate an enviro- centric procurement policy. Support statewide legislation and local initiatives requiring manufacturers to take responsibility for collecting and recycling their products at the end of their useful life. The growing consensus that we are placing excessive demands on available resources through unsustainable but well - established consumption patterns justifies consideration of a more environment - centric procurement policy. Examples of enviro- centric procurement range from the purchase of energy - saving light bulbs, use of materials with significant post consumer material content, to the commissioning of print services from renewably- sourced timber stock under the Forest Stewardship Council's Chain -of- Custody certification program. Enviro- centric Indicators Targets Procurement I T 4 0�0 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN • Reduce use of 15 % disposable, toxic and reduction by nor - renewable 2015 products Recommended Action: The City will adopt an environmentally responsible procurement policy that takes into account making procurement decisions which minimize negative environmental and social impacts. Action Item # 6 — Increase residential recycling by creating new programs including a "multi- family recycling" program by 2011. In 2005, 81% of City's waste was diverted from landfills through reduction, recycling and reuse. This accomplishment is largely a result of business community's multifaceted recycling and reuse programs. While it is assumed these programs will continue to ensure the action goal is met, additional residential diversion programs will be studied including automated curbside recycling, multi - housing unit recycling, a -waste and green waste diversion options. Reuse & Recycle Programs Indicators Targets • Reduce, reuse, Implement recycle Multifamily recycling program by 2011 Recommended Action: Programs for review and consideration include: 1. Developing in collaboration with licensed commercial haulers a multi- family unit residential recycling program; and 2. Establishing a recycling program at Golf Course and Recreation Park; and 3. Establishing a permanent electronic waste collection center in the city where residents can bring their electronic and universal waste to be recycled or disposed; and 4. Collaborating with local grocers and merchants to set a reduction target for disposable shopping bags. III. COMMUNITY DESIGN STANDARDS Action Item # 7 — Develop a green building rating system standard that applies to all municipal buildings, both new and retrofitted. The Planning and Building Safety and Public Works departments will evaluate the feasibility of adopting a Green Building Practices standard to promote the 5 021 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN construction and operation of environmentally sound municipal buildings and facilities. An important component of green building is the need to maintain healthy indoor air quality after the building has been constructed. The Public Works Department will develop practices for cleaning, maintenance, and operations of municipal facilities to further advance sustainability and eliminate the use of toxins. Maintenance staff will be trained, and purchasing staff will be required to purchase environmentally preferable cleaning products. Further, green specifications will be incorporated into city remodeling projects where feasible, including requirement of low- emission and environmentally - friendly carpet, sealants, adhesives, paint, flooring, and office furnishings. Office equipment purchase and replacement standards will specify Energy Star - compliant equipment where feasible; including computers, servers, monitors, copiers, fax machines and other devices. Green Buildings Indicators Targets • New LEED city • Fire Station 2 by certified buildings -Fire 2010 Station 2 • Number of green • 1 % of buildings retrofits by 2015 • Energy Star Compliant • 50 % of Energy Office Equipment Star compliant equipment by 2015 Recommended Action: Programs for review and consideration include: 1. Planning and Building Safety and Public Works departments will evaluate the feasibility of adopting a Green Building Practices standard to promote the construction and operation of environmentally sound municipal buildings and facilities; and 2. Public Works Department will develop practices for cleaning, maintenance, and operations of municipal facilities to further advance sustainability and eliminate the use of toxins; and 3. Maintenance staff will be trained, and purchasing staff will be required to purchase environmentally preferable cleaning products; and 4. Green specifications will be considered and incorporated into city remodeling projects where feasible, including requirement of low- emission and environmentally - friendly carpet, sealants, adhesives, paint, flooring, and office furnishings; and 5. Office equipment purchase and replacement standards will specify Energy Star - compliant equipment where feasible; including computers, servers, monitors, copiers, fax machines and other devices. N 022 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Action Item # 8 - Develop a workable green building construction standard in concert with the local development community that applies to commercial construction. The Planning and Building Safety Department will evaluate the feasibility and impacts of is adopting a Green Building Practices Ordinance to implement a comprehensive program promoting the construction and operation of environmentally sound buildings in the city. To further advance this initiative, the city will evaluate the feasibility of creating green standards for residential projects. Green Building Codes Indicators Tar ets • Adopt new enviro- • Adopted Oct. 2007 friend) codes by 2015 • Local ordinance & • Indicators & target incentive package developed in 2008 • Number of LEED • 1% reduction by certified buildings 1 2015 Recommended Action: Begin working with development community in reaching standards that will allow the City to meet mutual goals. IV. COMMUNITY ENVIRONMENT Action Item # 9 - Conduct an inventory of existing canopy coverage in the city; and, then establish a goal to plant and maintain canopy coverage in not less than 50% of all available sidewalk planting sites. The city will conduct a tree canopy coverage survey which will provide information on the benefits provided by City trees and be used as a baseline to monitor the tree canopy coverage. The City will maintain the 4000 public trees that grace the landscape and will replace any tree removed (increase canopy), protect private trees or replace 2 for 1. Tree Canopy Indicators Targets • Percent of tree canopy 5% of coverage coverage by neighborhood by 2015 • Percent of newly planted Target to be toward target number of developed trees 2008 Recommended Action: Staff to conduct a tree canopy coverage survey in the City by June 2008. 7 O�3 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN V. TRANSPORTATION Action Item # 10 — Continue to explore viable public transportation coverage to all city residents, businesses and employees. The city is committed to improving transit service in order to stem increasing reliance on the automobile. The city has focused on this goal for the past decade with considerable success. Currently, the city is served by six transit routes with stops within the City. The Metro Green Line light -rail train has 3 major transit stations in the city, linking El Segundo to the regional transit network. With these systems in place, 100% of city residents live within 0.5 mile of either a train or bus stop. The city is continuing to expand the local transit shuttle service and participates in Beach City Transit's South Bay coast route. El Segundo employment centers are served by the South Bay Area Municipal Area Express (MAX); an upscale commuter bus catering to the large number of South Bay residents who work in El Segundo. MAX operates during morning and afternoon peak hours and offers three routes through the South Bay. MAX is a cooperative cost - sharing transit system among the county and the cities of El Segundo, Lawndale, Lomita, Los Angeles, Rancho Palos Verdes, and Torrance (the lead agency for the program). Additionally, the City operates a Lunch -time Shuttle using propane fueled vans. Employees on the east side of the community can enjoy lunch or shop in El Segundo's downtown area without getting into their cars. The City of El Segundo Lunchtime Shuttle runs every nine minutes weekdays between 11:30 a.m. and 2:15 p.m., with stops at strategic spots in both downtown and busy commercial sectors. Shuttle routes have recently been adjusted to better accommodate employees at the large Raytheon, Los Angeles Air Force Base and Aerospace Corporation campuses. The city will continue to explore other transportation options and incentives to promote expanded use of public transit, carpooling and bicycles. Public Transportation Indicators Targets • Percent of employees, • Target to be residents using transit, developed carpooling, bicycling 2008 • Percent of alternate fuel • Target to be vehicles in city fleet developed 2008 E 02t CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Recommended Action: Continue to explore viable alternatives Action Item # 11 — Reduce reliance on vehicles that use traditional fuel sources. The State of California regulates diesel and gasoline fuel and has some of the most stringent requirements in the nation. Recent regulations set forth by the California Air Resources Board, Title 13 CCR Section 2022 & 2022.1, requires that the City modify its diesel fleet ( >14,000 Ibs, 50hp) to meet 2007 emission standards beginning in 2007 with full compliance required by 2011. The Recreation and Parks and Public Works departments operate 6 vehicles and 6 stationary generators that will require modification under the new regulations. The Public Works Department manages the City's vehicle fleet and is actively committed to the use of cleaner burning fuels and technologies in place of conventional diesel fuel. Bio- diesel fuel which is a blend of regular diesel and organically derived vegetable oils has recently been introduced for use by the city fleet. The city will seek every opportunity to purchase additional alternate fuel cars and light -duty trucks, in particular hybrid powered vehicles and is in the process of creating standards for ensuring alternative fuel vehicles are purchased. The city's street sweeping contractor uses compressed natural gas (CNG) powered vehicles. Emissions generated by the City's waste hauler will be reduced as a result of the new CARB requirements mentioned above. Clean & Fuel Indicators Targets Efficient Vehicles • Percent of city's heavy • Implementation fleet vehicles retrofitted, underway, on replaced with clean, fuel schedule efficient vehicles • Percent of alternate fuel • Target to be vehicles in city fleet developed 2008 • Increased fuel efficiency • Target to be in city fleet developed 2008 • Percent of contractor • Target to be fleets utilizing alternate developed fuels 2008 Recommended Action: The City will undertake the following actions to reduce greenhouse and particulate emissions: 1. Adhere to a policy of replacing vehicles with alternative fuel vehicles and /or low emission vehicles when feasible; and C2J EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Commissions, Committees and Boards AGENDA DESCRIPTION: Consideration and possible action regarding Environmental Subcommittee status report and recommendations for energy saving action items. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: Recommendation: (1) Receive and file report; (2) Adopt the Environmental Work Plan (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the City Council's September 4, 2007 meeting, the Council established an Environmental Subcommittee to review current City environmental practices and to identify new goals and objectives. The Subcommittee comprised of Mayor Pro Tern Busch, Council Member Boulgarides, and City Manager Stewart with City staff support, the Subcommittee has met on a regular basis to review status and make recommendations. The purpose of this report is to provide the council with an update on committee progress and an initial set of recommendations. Over the years, the City has had an aggressive energy conservation program. In August 1998, the City entered into an innovative energy services performance agreement with Siemens to retrofit city facilities using energy efficient fixtures. Over the term of the agreement, the City reduced its energy consumption by 20 %, amounting to a savings of $2 million and energy savings of 10,558,433 kWh. (Continued on Next Page) ATTACHED SUPPORTING DOCUMENTS: Environmental Work Plan FISCAL IMPACT: None Operating Budget: NIA Amount Requested: NIA Account Number: Project Phase: Appropriation Required: Yes No ORIGIb ATSC.BY: DATE: C) 6,-z SO& Lauren Ms jkakiari,Sr. Administrative Ana DATE: OT11 rt, City Manager W.i 015 EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 BACKGROUND & DISCUSSION CONTINUED: The Council sought to build upon those efforts and appoint a subcommittee to explore new options. Part of the committee's strategic plan is to develop an environmental work plan that will guide the City toward achieving the objective Mayor McDowell brought forward in July 2007, adopting the resolution endorsing the U.S. Conference of Mayors "Green Cities" Climate Protection Agreement. Since September 2007, the City has implemented new energy saving technologies such as: • Fluorescent dimming ballasts system with daylight harvesting at City Hall and the Maintenance Facility. This new technology achieves energy savings by using daylight from windows. As daylight enters the room, the ballast reduces power by as much as 70 %. • HVAC Cycle Management Units (CMU), a microprocessor technology that reduces energy use by packaged HVAC between 12 % -18 %. These units were installed at the Library, Police station, Joslyn Center, Fire Station #1, Teen Center, Maintenance Facility, Gordon Clubhouse, Golf course, and City Hall. In addition to the above items, the Subcommittee has identified two immediate action items that will produce energy savings and /or cost savings for the City: 1. Replacement of incandescent traffic signal lights with Lighting Emitting Diodes (LED's). 2. Conduct a utility bill analysis for electricity and gas to uncover billing /rate errors. If billing errors are found, the utility companies will correct the errors and the City will receive a refund for past overcharges. In addition, the Subcommittee is recommending that the City Council take action in the following: 1. Adopt the attached Environmental Work Plan 2. Establish the standing El Segundo Environmental Council to be comprised of the following: • Two members representing local business • Two members representing El Segundo's citizens • One member from the El Segundo School District • One City staff member 3. Direct City Manager to report back to City Council with a detailed funding and implementation plan. Gi 16 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN ENVIRONMENTAL WORK PLAN The Environmental Subcommittee has been established to review current city environmental practices, identify new environmental goals and objectives, and develop a framework for protecting the city's quality of life while moderating the growth demands upon our natural resources and the impacts their use /consumption has upon our environment. To help address these goals and objectives, an environmental work plan can be developed that will guide the City towards sustainability and which will accelerate the City's environmental commitment. The framework is structured around the following thematic guidelines which have become a generally accepted standard: I. Energy Conservation II. Solid Waste Reduction III. Community Design Standards IV. Community Environment V. Transportation VI. Environmental Health VII. Water Conservation Identified under each category are steps and means to conserve energy and water, reduce waste, address global warming, tailor urban design, improve transportation options and reduce risks to human health. A number of current practices are already having a positive impact upon these areas. However, much remains to be done. The city is uniquely positioned to make a positive contribution particularly in light of the commitment of residents and businesses alike to improving conservation and environmental quality outcomes. The successful implementation of this environmental action plan will ensure the city remains competitively poised for future growth while preserving the health of its environment for generations to come. CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN I. ENERGY CONSERVATION Action Item # 1 — Continue and expand the use of energy efficient programs and systems to maintain a 20% or greater energy savings. In 1998, the City and Siemens entered into an innovative energy services performance contract to retrofit city facilities with energy efficient fixtures and systems. Over the first eight year's term of the agreement, the City reduced its energy consumption by over 20 %; amounting to a savings of $2 million, energy savings of 10,558,433 kWh. Energy Conservation Indicators Targets • Total energy use reduction 20 % reduction by 2010 Recommended Action: The Public Works Department will undertake an energy efficiency study by the end of 2008, incorporating experience from the Siemens contract, to design and implement future cost - effective energy efficiency programs including: 1. Continue installing devices on municipal buildings that reduce the power required to operate equipment and shift equipment use to off- peak; install occupancy sensors in balance of city facilities; and implement a lighting retrofit on existing ballasts to accommodate T -5 fluorescents fixtures. 2. Replace incandescent traffic signal lights with Lighting Emitting Diodes (LED's) scheduled for contracting in early 2008. 3. Replacing athletic field lighting with state -of- the -art high efficiency lighting systems (latest generation T8, replacing incandescent; halogen). 4. Enter into a contract with Utility Cost Management to conduct a utility bill analysis for electricity and gas to uncover billing /rate errors. If billing errors are found, the utility companies will correct the errors going forward and the City will receive a refund for past overcharges. 5. Enroll in Southern California Edison's Bill Manager program to track monthly consumption and expense on City facilities. Action Item # 2 — Develop the use of renewable energy to meet 1% of the city's electric load. Without the benefit of its own utility, the city is largely dependent upon SCE to do its part to reduce greenhouse gas emissions by providing its customers with energy from renewable resources. Currently, nearly 17 percent of SCE's energy mix comes from wind, solar, biomass, small hydropower and geothermal 2 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN sources. SCE's goal is to have at least 20 percent of its energy delivered from renewable sources by 2010. The Public Works Department will study the feasibility of phasing in renewable energy systems at City facilities, such as: City Hall, the Public Works Yard, and Recreation & Park facilities. In order to reach this goal, an analysis of the costs of providing renewable energy systems at these facilities against the environmental benefits will be performed. Renewable Energy Indicators Targets 239 • Total renewable energy use 1 % reduction by 2015 Recommended Action: The City will investigate the feasibility of generating renewable energy by installing solar power equipment on city -owned facilities such as water reservoirs and municipal buildings. Action Item # 3 - Reduce greenhouse gas emissions (carbon footprint) attributed to City's operations by 10% by the year 2015. Staff completed a 2006 -2007 green house gas emissions inventory for the City's municipal operations. This inventory is the first step toward reducing the City's contribution to greenhouse emissions. 2006 -2007 Emissions Data CO2 Emissions in tons Vehicle Fleet Fuel Usage 239 Electricity 2,330 Natural Gas 475 Greenhouse Gas Indicators Targets Emissions • Reduce 10 % reduction greenhouse gas by 2015 emissions Recommended Action: The Public Work: calculating the amount of greenhouse gas operations for use as a gauge to plan future action goal. II. SOLID WASTE REDUCTION Department will complete a study emitted from city facilities and city reductions that meet or exceed the Action Item # 4 — Maintain at least 81% waste diversion rate from landfills. 3 019 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN The California Integrated Solid Waste Management Act of 1989 fundamentally restructured the state's approach to solid waste management. The Act established an integrated waste management hierarchy that included: source reduction, recycling, composting, and land disposal of solid waste. The legislation mandated each city meet solid waste diversion goals of 25% in 1995 and 50% by 2000. By 1995, the City of El Segundo achieved a 59% solid waste diversion rate. In 2005, El Segundo pushed its diversion rate to a statewide high of 81%. The City will attempt to maintain this ambitious diversion rate by exploring additional diversion programs and evaluating advancements in technologies. Solid Waste Reduction Indicators Targets • Reduce landfill >81 % maintain tonnage or improve by 2010 Recommended Action: Programs for further review and consideration include: 1. Require new construction projects to divert 50% of their waste away from landfills. 2. Implement additional best practices to maintain or improve a goal of an 81 % diversion rate for the collection of solid waste. 3. Study feasibility of locating onsite recycling areas for new developments. 4. Implement Construction and Demolition program anticipate implementation within the next 24 months. Action Item # 5 — Reduce the use of disposable, toxic, or nonrenewable products used in the course of city operations by at least 15% in ten years and initiate an enviro- centric procurement policy. Support statewide legislation and local initiatives requiring manufacturers to take responsibility for collecting and recycling their products at the end of their useful life. The growing consensus that we are placing excessive demands on available resources through unsustainable but well - established consumption patterns justifies consideration of a more environment - centric procurement policy. Examples of enviro- centric procurement range from the purchase of energy - saving light bulbs, use of materials with significant post consumer material content, to the commissioning of print services from renewably- sourced timber stock under the Forest Stewardship Council's Chain -of- Custody certification program. Enviro- centric Indicators Targets Procurement I T 4 0�0 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN • Reduce use of 15 % disposable, toxic and reduction by nor - renewable 2015 products Recommended Action: The City will adopt an environmentally responsible procurement policy that takes into account making procurement decisions which minimize negative environmental and social impacts. Action Item # 6 — Increase residential recycling by creating new programs including a "multi- family recycling" program by 2011. In 2005, 81% of City's waste was diverted from landfills through reduction, recycling and reuse. This accomplishment is largely a result of business community's multifaceted recycling and reuse programs. While it is assumed these programs will continue to ensure the action goal is met, additional residential diversion programs will be studied including automated curbside recycling, multi - housing unit recycling, a -waste and green waste diversion options. Reuse & Recycle Programs Indicators Targets • Reduce, reuse, Implement recycle Multifamily recycling program by 2011 Recommended Action: Programs for review and consideration include: 1. Developing in collaboration with licensed commercial haulers a multi- family unit residential recycling program; and 2. Establishing a recycling program at Golf Course and Recreation Park; and 3. Establishing a permanent electronic waste collection center in the city where residents can bring their electronic and universal waste to be recycled or disposed; and 4. Collaborating with local grocers and merchants to set a reduction target for disposable shopping bags. III. COMMUNITY DESIGN STANDARDS Action Item # 7 — Develop a green building rating system standard that applies to all municipal buildings, both new and retrofitted. The Planning and Building Safety and Public Works departments will evaluate the feasibility of adopting a Green Building Practices standard to promote the 5 021 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN construction and operation of environmentally sound municipal buildings and facilities. An important component of green building is the need to maintain healthy indoor air quality after the building has been constructed. The Public Works Department will develop practices for cleaning, maintenance, and operations of municipal facilities to further advance sustainability and eliminate the use of toxins. Maintenance staff will be trained, and purchasing staff will be required to purchase environmentally preferable cleaning products. Further, green specifications will be incorporated into city remodeling projects where feasible, including requirement of low- emission and environmentally - friendly carpet, sealants, adhesives, paint, flooring, and office furnishings. Office equipment purchase and replacement standards will specify Energy Star - compliant equipment where feasible; including computers, servers, monitors, copiers, fax machines and other devices. Green Buildings Indicators Targets • New LEED city • Fire Station 2 by certified buildings -Fire 2010 Station 2 • Number of green • 1 % of buildings retrofits by 2015 • Energy Star Compliant • 50 % of Energy Office Equipment Star compliant equipment by 2015 Recommended Action: Programs for review and consideration include: 1. Planning and Building Safety and Public Works departments will evaluate the feasibility of adopting a Green Building Practices standard to promote the construction and operation of environmentally sound municipal buildings and facilities; and 2. Public Works Department will develop practices for cleaning, maintenance, and operations of municipal facilities to further advance sustainability and eliminate the use of toxins; and 3. Maintenance staff will be trained, and purchasing staff will be required to purchase environmentally preferable cleaning products; and 4. Green specifications will be considered and incorporated into city remodeling projects where feasible, including requirement of low- emission and environmentally - friendly carpet, sealants, adhesives, paint, flooring, and office furnishings; and 5. Office equipment purchase and replacement standards will specify Energy Star - compliant equipment where feasible; including computers, servers, monitors, copiers, fax machines and other devices. N 022 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Action Item # 8 - Develop a workable green building construction standard in concert with the local development community that applies to commercial construction. The Planning and Building Safety Department will evaluate the feasibility and impacts of is adopting a Green Building Practices Ordinance to implement a comprehensive program promoting the construction and operation of environmentally sound buildings in the city. To further advance this initiative, the city will evaluate the feasibility of creating green standards for residential projects. Green Building Codes Indicators Tar ets • Adopt new enviro- • Adopted Oct. 2007 friend) codes by 2015 • Local ordinance & • Indicators & target incentive package developed in 2008 • Number of LEED • 1% reduction by certified buildings 1 2015 Recommended Action: Begin working with development community in reaching standards that will allow the City to meet mutual goals. IV. COMMUNITY ENVIRONMENT Action Item # 9 - Conduct an inventory of existing canopy coverage in the city; and, then establish a goal to plant and maintain canopy coverage in not less than 50% of all available sidewalk planting sites. The city will conduct a tree canopy coverage survey which will provide information on the benefits provided by City trees and be used as a baseline to monitor the tree canopy coverage. The City will maintain the 4000 public trees that grace the landscape and will replace any tree removed (increase canopy), protect private trees or replace 2 for 1. Tree Canopy Indicators Targets • Percent of tree canopy 5% of coverage coverage by neighborhood by 2015 • Percent of newly planted Target to be toward target number of developed trees 2008 Recommended Action: Staff to conduct a tree canopy coverage survey in the City by June 2008. 7 O�3 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN V. TRANSPORTATION Action Item # 10 — Continue to explore viable public transportation coverage to all city residents, businesses and employees. The city is committed to improving transit service in order to stem increasing reliance on the automobile. The city has focused on this goal for the past decade with considerable success. Currently, the city is served by six transit routes with stops within the City. The Metro Green Line light -rail train has 3 major transit stations in the city, linking El Segundo to the regional transit network. With these systems in place, 100% of city residents live within 0.5 mile of either a train or bus stop. The city is continuing to expand the local transit shuttle service and participates in Beach City Transit's South Bay coast route. El Segundo employment centers are served by the South Bay Area Municipal Area Express (MAX); an upscale commuter bus catering to the large number of South Bay residents who work in El Segundo. MAX operates during morning and afternoon peak hours and offers three routes through the South Bay. MAX is a cooperative cost - sharing transit system among the county and the cities of El Segundo, Lawndale, Lomita, Los Angeles, Rancho Palos Verdes, and Torrance (the lead agency for the program). Additionally, the City operates a Lunch -time Shuttle using propane fueled vans. Employees on the east side of the community can enjoy lunch or shop in El Segundo's downtown area without getting into their cars. The City of El Segundo Lunchtime Shuttle runs every nine minutes weekdays between 11:30 a.m. and 2:15 p.m., with stops at strategic spots in both downtown and busy commercial sectors. Shuttle routes have recently been adjusted to better accommodate employees at the large Raytheon, Los Angeles Air Force Base and Aerospace Corporation campuses. The city will continue to explore other transportation options and incentives to promote expanded use of public transit, carpooling and bicycles. Public Transportation Indicators Targets • Percent of employees, • Target to be residents using transit, developed carpooling, bicycling 2008 • Percent of alternate fuel • Target to be vehicles in city fleet developed 2008 E 02t CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Recommended Action: Continue to explore viable alternatives Action Item # 11 — Reduce reliance on vehicles that use traditional fuel sources. The State of California regulates diesel and gasoline fuel and has some of the most stringent requirements in the nation. Recent regulations set forth by the California Air Resources Board, Title 13 CCR Section 2022 & 2022.1, requires that the City modify its diesel fleet ( >14,000 Ibs, 50hp) to meet 2007 emission standards beginning in 2007 with full compliance required by 2011. The Recreation and Parks and Public Works departments operate 6 vehicles and 6 stationary generators that will require modification under the new regulations. The Public Works Department manages the City's vehicle fleet and is actively committed to the use of cleaner burning fuels and technologies in place of conventional diesel fuel. Bio- diesel fuel which is a blend of regular diesel and organically derived vegetable oils has recently been introduced for use by the city fleet. The city will seek every opportunity to purchase additional alternate fuel cars and light -duty trucks, in particular hybrid powered vehicles and is in the process of creating standards for ensuring alternative fuel vehicles are purchased. The city's street sweeping contractor uses compressed natural gas (CNG) powered vehicles. Emissions generated by the City's waste hauler will be reduced as a result of the new CARB requirements mentioned above. Clean & Fuel Indicators Targets Efficient Vehicles • Percent of city's heavy • Implementation fleet vehicles retrofitted, underway, on replaced with clean, fuel schedule efficient vehicles • Percent of alternate fuel • Target to be vehicles in city fleet developed 2008 • Increased fuel efficiency • Target to be in city fleet developed 2008 • Percent of contractor • Target to be fleets utilizing alternate developed fuels 2008 Recommended Action: The City will undertake the following actions to reduce greenhouse and particulate emissions: 1. Adhere to a policy of replacing vehicles with alternative fuel vehicles and /or low emission vehicles when feasible; and C2J CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN 2. Retire police units in lieu of reuse as general pool vehicles; and 3. Consider modifying contract with the waste hauler to require the use of alternative fuels in their fleet. Action Item # 12 - Implement a policy to reduce the percentage of commute trips by single occupancy vehicles by a target 10% in ten years. The residents, commuters, and visitors in the city have diverse mobility needs. In addressing these needs, the city has developed proactive policy goals and innovative programs to encourage the most efficient use of the city's existing transportation infrastructure through a balanced multi -modal approach. The city has a comprehensive transportation management plan which contains traffic reduction strategies that consider economic development, accommodate future commercial and employment growth, and address overall mobility and access. Congestion Indicators Targets Reduction • Percent of employees, • Target to be residents using transit, developed carpooling, bicycling 2008 • Percent of congestion • Targets being management plan achieved ro'ects implemented • Facilities with bicycle • Upward Trend racks and showers Recommended Action: Programs for review and consideration include: 1. City will actively work with new developments to install safe and convenient bicycle parking, encouraging all non - residential developments 25,000 square feet or larger to install showers in buildings to facilitate bicycling; and 2. Public Works Department will investigate the feasibility installing bike racks city sites to increase the opportunities and convenience for employee bike riders. Vi. ENVIRONMENTAL HEALTH Action Item # 13 - Every year, identify one product, chemical or compound that is used within the scope of municipal operations that represents the greatest risk to human health and reduce or eliminate its use by the municipal government. 10 0 22 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN 2. Retire police units in lieu of reuse as general pool vehicles; and 3. Consider modifying contract with the waste hauler to require the use of alternative fuels in their fleet. Action Item # 12 - Implement a policy to reduce the percentage of commute trips by single occupancy vehicles by a target 10% in ten years. The residents, commuters, and visitors in the city have diverse mobility needs. In addressing these needs, the city has developed proactive policy goals and innovative programs to encourage the most efficient use of the city's existing transportation infrastructure through a balanced multi -modal approach. The city has a comprehensive transportation management plan which contains traffic reduction strategies that consider economic development, accommodate future commercial and employment growth, and address overall mobility and access. Congestion Indicators Targets Reduction • Percent of employees, • Target to be residents using transit, developed carpooling, bicycling 2008 • Percent of congestion • Targets being management plan achieved ro'ects implemented • Facilities with bicycle • Upward Trend racks and showers Recommended Action: Programs for review and consideration include: 1. City will actively work with new developments to install safe and convenient bicycle parking, encouraging all non - residential developments 25,000 square feet or larger to install showers in buildings to facilitate bicycling; and 2. Public Works Department will investigate the feasibility installing bike racks city sites to increase the opportunities and convenience for employee bike riders. Vi. ENVIRONMENTAL HEALTH Action Item # 13 - Every year, identify one product, chemical or compound that is used within the scope of municipal operations that represents the greatest risk to human health and reduce or eliminate its use by the municipal government. 10 0 22 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN In response to dangers poised by chemical use, the city will evaluate the use in city facilities 1) aerosols, 2) floor polish, 3) standard volatile organic compound (VOC) emitting paint 4) chemical paint strippers, 5) VOC emitting graffiti removers, 6) toxic chemical disinfectants, and 7) toxic pesticides. With the city's parks and open landscaped public areas, pest control is a necessity. However, pesticides can be harmful to those who administer them, as well as the environment. Toxic Substance Indicators Targets Reduction • Volume and toxicity Target to be of hazardous developed materials purchased 2008 Recommended Action: It is recommended that: 1. The Public Works Department in cooperation with the Purchasing Division study and make recommendations on green procurement practices to ensure that city workers are not exposed to hazardous chemicals or materials, and that environmentally preferable products are favored in purchasing; and 2. The City create an integrated pest control management (IPM) plan for all City facilities and parks which will rely on commonsense practices and natural compounds to combat the negative effects of pests. VII. WATER CONSERVATION Action Item # 14 — Continue and expand water conservation programs to increase reliability of access to safe drinking water and to control and reduce consumption. Since 1994, the City's annual water consumption has dropped from 18,241 acre - feet to 17,000 acre -feet in 2007. In that same timeframe, the use of recycled water increased from zero in 1994 to 8,300 acre -feet or roughly half of all water consumed in the City. The increased use of recycled water has reduced our dependence on imported water to half of 1994 levels. It is expected that with additional development in the City, demand for potable and recycled water will increase. With the current drought conditions and possible reductions in California Delta water imports, the City will need to implement more aggressive measures to reduce potable water consumption. 11 0� CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Water Indicators Targets Conservation • Percent of city water • 50% reduction in from imported imported water sources achieved • Green Building water • Target 20% projects reduction per building • Water Conservation • Target completion Task Force early 2008 Recommended Action: Programs for review and implementation include: 1. Adopting "Its Time To Get Serious" Conservation and Water Use Initiative through West Basin Municipal Water District by January 29, 2008; and 2. Convening Water Conservation Task Force for developing additional voluntary water conservation programs. Action Item # 15 - Adopt municipal wastewater management guidelines and reduce the volume of untreated wastewater discharges by 5% in ten years through the expanded use of recycled water and the implementation of a sustainable urban watershed planning process. The city considers recycled water as a viable water supply source and effective way to reduce the future need for imported water, and actively participates with West Basin Municipal Water District to increase the usage of recycled water. Waste Water Indicators Targets Reduction • Amount of city Reduction in volume wastewater of wastewater Recommended Action: The city will take steps to decrease the volume of wastewater for treatment by encouraging water conservation and offering rebates for waterless urinals, low flow toilets, and other water conserving fixtures. Action Item #16- Adopt Sewer System Management Plan (SSMP). The city will develop a plan to provide a consistent, statewide regulatory approach to address sanitary sewer overflows; the State Water Resources Control Board adopted Statewide General Waste Discharge Requirements (WDRs) for sanitary sewer systems. 12 CITY OF EL SEGUNDO ENVIRONMENTAL WORK PLAN Wastewater Management Indicators Targets • Adopt wastewater • Target guidelines developed October 2007 • Adopt sewer system • Target to be management plan developed by 2009 Recommended Action: Programs for consideration and adoption include: 1. Sewer Overflow Emergency Response Plan by January 29, 2008; and 2. Sewer System Management Plan by August 2009. CONCLUSION This Environmental Action Plan outlines first steps towards achieving a more "green" and sustainable community. 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(_ ) \ \�} \\ :\ z \((( \ }< \ \ \ ƒ/) r \ §/2/2)!§ § �� \ »))§� #� §� § \§ Di -> ` o[();@g2y+0 2§»§zEm¥ a� ® ;z z ( / ` ;532&)8 §5m) \ « \ } § \(%)�az @°! �) ƒ$(r it ;` :22� lo,yw ) /§ § §IoK)!) \ / §( - zz \�\w(� ®))! / & »Eg in :> ;SEE ;21R��u�2e »� «;; = =4 :!!o ( §3!!!----- El ----1 { { \ ®%\: (! {\ } 0 L) {\ (\ §I § I 3. y \ §I � \i J % 27 2 ui § � § §� u §I \ / f ( ( \\ f) U \ ; §l / »� 2(i f (' / }� ;; $ } \ � � W. 0 � z _ w ( ( \ \ } } K >> \w 0 { !{f#E & \ \ { \\ � � \ \ \\ IE 0) Z ;E \E \§:! q - \ r k /2 \ \k§k f t ) \ ( E c E o£!2m 2 0 k § a J § / /�� CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/21/2007 THROUGH 1/03/2008 Data Payee Amount Description 12/27/2007 Employment Development 51,197.98 State Taxes 12/27/2007 IRS 231,582.19 Federal Taxes 12/27/2007 Healthcomp 2,454.19 Weekly claims 12/28/2007 State of CA 1,522.16 Child support withholdings 12/28/2007 Federal Reserve 50.00 Employee EE Bonds 12/28/2007 Federal Reserve 150.00 Employee I Bonds 12/31/2007 Nationwide Retirement 27,555.53 457 contributions 1/2/2008 Cal Pers 269,282.13 Retirement 1/3/2008 Lane Donovan Golf Ptr 19,423.34 Lakes payroll 12/21- 1/03108 Workers Comp Activity 37,058.30 SCRMA checks issued 640,275.82 DATE OF RATIFICATION: 1/15/08 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputj Treasirer Director City M5ffiger I I -% 1C>8 Date I /7 OF Date —1 �/Zf/ D tion on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 640,275.82 033 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 18, 2007 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Clerk ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgarides - Absent Council Member Fisher - Absent Council Member Jacobson - Absent Adjourned the meeting due to lack of quorum to 6:00 p.m., December 18, 2007. CALL TO ORDER — Mayor McDowell at 6:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING -1- matters City of El Segundo vs. City of Los Angeles, et. al. LASC LITIGATION (Gov't Code §54956.9(a)) — No. BS094279 MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 A4 PAGE NO.1 V J 4 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 2 v .f J REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 18, 2007 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Justin Beck, Calvary Chapel PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch PRESENTATIONS — a. Council Member Boulgarides presented a Proclamation urging shoppers to forgo single -use plastic and paper bags in favor of reusable tote bags and recognize December 20, 2007 as "A Day Without A Bag ". b. Council Member Jacobson presented a Commendation to Chris Sherrill and Cindy Mortesen accepting on behalf of the sponsors, supporters and volunteers of the El Segundo Community Christmas Dinner to be held at 1:00 p.m. on Christmas Day at the Joslyn Center at Recreation & Parks. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Busch to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 3 Van t) B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) on the proposed projects and budgets for the 2008 -2009 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2008 -2009 is approximately $90,260. Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the proposed projects and budgets for the 2008 -2009 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2008 -2009 is approximately $90,260. Clerk Mortesen stated that proper notice was completed and no written communication had been received by City Clerk's Office. Tina Gall, CDBG Program Manager, gave a presentation. MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Busch to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Council Member Boulgarides, SECONDED by Mayor ProTem Busch to adopt the new 2008 -2009 CDBG project and budget and authorize the City Manager to execute the contracts, as to form approved by the City Attorney, with the Los Angeles Community Development Commission and with all sub - recipients receiving CDBG funds. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action (Public Hearing) regarding the adoption of an amendment to the 2007 -2008 Community Development Block Grant (CDBG) Program to add a new CDBG project, effective January 1, 2008 through June 30, 2009 entitled, "American with Disabilities Act (ADA) Compliance — Sidewalk Improvement Project — Phase II ", using unspent, unallocated CDBG funds totaling approximately $86,840. Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the adoption of an amendment to the 2007 -2008 Community Development Block Grant (CDBG) Program to add a new CDBG project, effective January 1, 2008 through June 30, 2009 entitled, "American with Disabilities Act (ADA) Compliance — Sidewalk Improvement Project — Phase II ", using unspent, unallocated CDBG funds totaling approximately $86,840. Clerk Mortesen stated that proper notice was completed and no written communication had been received by City Clerk's Office. Tina Gall, CDBG Program Manager, gave a presentation. MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to adopt the new 2008 -2009 CDBG Project, American with Disabilities Act (ADA) Compliance — Sidewalk Improvement Project — Phase II and approve a budget of $86,840 using unspent, unallocated CDBG funds and authorize the City Manager to execute the contracts, as to form approved by the MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE N 4,. . t,.3( City Attorney, with the Los Angeles Community Development Commission and with all sub - recipients receiving CDBG funds. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 3. Consideration and possible action regarding the selection of Wyle Laboratories, Inc. for Design & Testing Services and Labor Compliance Services related to the Residential Sound Insulation (RSI) Program. (Fiscal Impact: None) James O'Neill, RSI Program Manager, gave a report. MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Busch to authorize staff to negotiate pricing of both contracts. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4. Consideration and possible action regarding the proposal to install two City of El Segundo Athletic Fields monument signs located at the northeast corner of the intersection of Nash Street and Mariposa Avenue. (Fiscal Impact: None) Jeff Stewart, City Manager, gave a report. MOTION by Council Member Fisher to approve the sign with the City Seal centered on the bottom of the sign for the City of El Segundo Athletic Fields monument sign design and the location of the two proposed signs near the intersection of Nash. SUBSTITUTE MOTION by Council Member Boulgarides to approve the sign with the City Seal centered under the words "El Segundo" on the bottom of the sign for the City of El Segundo Athletic fields monument sign design and the location of the two proposed signs near the intersection of Nash Street and Mariposa Avenue. MOTION WITHDRAWN RESTATED MOTION by Council Member Fisher, SECONDED by Council Member Boulgarides to approve the sign with the City Seal centered on the bottom of the sign for the City of El Segundo Athletic Fields monument sign design and the location of the two proposed signs near the intersection of Nash Street and Mariposa Avenue. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 5. Consideration and possible action regarding the 2007 Annual Report and 2008 Budget by the Senior Citizen Housing Corporation Board to City Council. Presentation to be made by Senior Citizen Housing Board representatives. Fiscal Impact: None) Carol Wingate gave the presentation. Council consensus to receive and file the 2007 Annual Report and approve the 2008 Budget from the Senior Citizen Housing Corporation Board. E. CONSENT AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 5 01 18 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 2563101 to 2563111 on Register No. 5 in the total amount of $2,265,097.89 and Wire Transfers from 11/22/2007 through 12/6/2007 in the total amount of $1,143,012.92. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. PULLED FOR CORRECTION BY MAYOR MCDOWELL AT THE REQUEST OF THE CITY CLERK 8. Adopted annual Resolutions Nos. 4534, 4535, 4536, 4537, 4538 and 4539 updating the employer's contribution under the Public Employees' Medical and Hospital Care Act. The City is required to file annual Resolutions reflecting changes in the City's contribution for employees and annuitants. These Resolutions cover the following groups; Police Officers' Association, Fire Association, Police Managers' Association, Supervisory and Professional Association, City Employees' Association and Police Support Services. (Fiscal Impact: None) 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 10. Accepted the work as complete for the Rehabilitation on the westbound lanes of Rosecrans Avenue from Douglas Street to Sepulveda Boulevard. Approved Capital Improvement Project. Project No. PW 07 -08. (Final Contract Amount: $185,497.94) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. 11. Accepted the work as complete for the project to install new custom cabinets at Camp Eucalyptus (641 California Street). Project No. PW 05 -08 (Final Contract Amount: $17,882.00) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. 12. Authorized the City Manager to execute Agreement No. 3774, in a form approved by the City Attorney to replace copier and fax equipment piggybacking on County of Los Angeles Contract #42669, for a five -year period with Xerox Corporation. 13. Authorized the City Manager to execute Professional Services Agreement No. 3775, in a form approved by the City Attorney, with Alliance Resource Consulting in an amount not to exceed $22,500 to conduct an executive search for the position of Director of Public Works. 14. Approved Plans and Specifications for the Surface Refurbishment (painting) of the Park Vista Senior Apartments (615 E. Holly Avenue), the Lakes Golf Course (400 S. Sepulveda Boulevard) and the El Segundo Police Department Jail (348 Main Street). Project No: PW 07 -12. (Fiscal Impact: $100,000) Authorized staff to advertise the project for receipt of construction bids. MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 6 0J, J MOTION by Council Member Fisher, SECONDED by Council Member Boulgarides to approve Consent Agenda Item Numbers 6, 8, 10, 11, 12,13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MEMBER FISHER NOT PARTICIPATING IN ITEM NO. 11 DUE TO THE LOCATION OF HIS RESIDENCE. CALL ITEMS FROM CONSENT AGENDA 7. Regular City Council Meeting Minutes of December 4, 2007. City Clerk Mortesen read the following correction into the record: Page 6, second motion to read MOTION by Council Member Fisher, to amend the signs as follows: Campus El Segundo with the Athletic Field font size reduced, center City of El Segundo, increase the font with Seal, follow the same design that is being used at our monument signs at Sepulveda and El Segundo. Use the standardize font. MOTION FAILED MOTION by Mayor McDowell, SECONDED by Mayor Pro Tern Busch to approved regular City Council Meeting Minutes of December 4, 2007 as corrected. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action regarding a request from the Los Angeles County Fire Department Lifeguard Operations for use of Urho Saari Swim Stadium (The Plunge) at 219 W. Mariposa Avenue on January 11, 2008, and for a fee waiver per Municipal Code Section 8 -8 -7 (D) (1). (Fiscal Impact: $290) MOTION by Council Member Boulgarides, SECONDED by Mayor ProTem Busch to authorize the City Manager to waive fees on the Urho Saari swim stadium (The Plunge) at 219 W. Mariposa Avenue on January 11, 2008, for use by the Los Angeles County Fire Department Lifeguard Operations and direct staff to add this to the list of annual fee waivers approved in the budget process. MOTION PASSED BY UANANIMOUS VOICE VOTE. 5/0 NEW BUSINESS G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY REPORTS — CITY CLERK - Reminder that the first regular City Council Meeting in 2008 has been cancelled. Next regular City Council Meeting scheduled for January 15, 2008. Nominations for City Council, City Clerk, and City Treasurer are open. The last day to file nomination papers will be January 11, 2008, unless a qualified incumbent does not file, then it will be extended to January 16, 2008. Papers are available in the City Clerk's Office between 7:30 am and 5:30 pm. J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher — Happy Holidays to all. MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 7 (,'40 Council Member Jacobson — Thanked the Chamber for the wonderful Christmas Parade Council Member Boulgarides — Spoke on the new Athletic fields and their use. Requested an item be agendized regarding necessary action and land dedication for potential construction at the El Segundo Beach, of life guard facility /restrooms. Happy Holidays to all. Mayor Pro Tern Busch - Reported on the South Bay Council of Governments Meeting. Requested staff report on any potential impact to the City budget with regard to the latest news from Governor Schwartznegger regarding a shortfall in the State budget, and an explanation of what it takes to override the provisions of Proposition 1A. Happy Holidays to all. Mayor McDowell — Reported on the addition of a representative to the AQMD board from the South Bay; the Holiday Parade. 15. Consideration and possible action regarding the annual request of Mr. S. Claus for variances from the Municipal Code. MOTION by Mayor ProTem Busch SECONDED by Council Member Jacobson to approve the request of Mr. S. Claus for the following: 1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23-4; 2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should be contacted); 3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7); 4) Waiver of ESMC 84-11 B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on Grades); 5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); 6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -5 -11 dealing with trespassing animals; and 7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1). Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the ocean; D.M.V. for a valid vehicle registration; Department of Health & Welfare to ensure his elves are receiving minimum wage; and the Air Quality Management District to ensure a safe and clear sleigh ride. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE MEMORIALS — Roger Mason. MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 8 CLOSED SESSION - NONE ADJOURNMENT at 7:50 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING December 18, 2007 PAGE NO. 9 EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the approval of a Professional Services Agreement between Tierra West Advisors, LLC and the City of El Segundo for planning consulting and interim staffing services (Fiscal Impact: $93,600) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to enter into a Professional Services Agreement approved as to form by the City Attorney; and /or (2) alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Planning and Building Safety Department continues to experience considerable building and planning activity. The size and scope of future ministerial and discretionary projects has continued to increase while the level of building plan check activity continues at current elevated levels. Staff currently has a considerable amount of back logged projects that need to be processed in order to keep up with the anticipated demand. (Continued on next page.) ATTACHED SUPPORTING DOCUMENTS Proposal and statement of qualifications from Tierra West Advisors FISCAL IMPACT: Operating Budget: General Fund Amount Requested: $93,600 Account Number: 001 - 400 - 2402 -6214 Appropriation Required: X Yes _No ORIGINATED: DATE: Gary Chicots irector, Planning and Building Safety Department DATE: VI/P f City Manager 5 L�J EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 BACKGROUND & DISCUSSION (cont) Planning and Building Safety has also experienced a recent vacancy of an assistant planner in the Planning Division that has further reduced the level of available staff to adequately handle the workload. In order to alleviate the personnel shortage, staff is conducting recruitments for both the vacant assistant planner position and is also recruiting for a new principal planner. In the interim, staff is requesting consideration to enter into a professional services agreement with Tierra West Advisors to provide assistance in processing various entitlement projects, project management, contract administration, and assistance with special planning projects that are currently assign to the planning division. It is anticipated that Planning Division will need interim assistance for approximately six (6) months while the City completes the recruitments and fills the vacant positions. Tierra West has agreed to provide interim planning services at a rate not to exceed $90.00 per hour for six (6) months totaling $93,600. Tierra West Advisors is a multi - discipline consulting firm that has experience in economic development, CEQA compliance, and planning services to public agencies. Planning and Building Safety is currently re- evaluating the operational aspects of the department. A complete report addressing short term as well as long term goals and objectives including staffing levels will be presented to the City Council at the next City Council meeting. Staff recommends that the City Council authorize the City Manager to enter into a Professional Services Agreement approved as to form by the City Attorney with Tierra West Advisors to provide interim planning services. PAPlanning & Building Safety \Staff Reports 2007\Tierra West PSA CC rpt. 1- 18- 07.doc C' 114' Proposal and Statement of Qualifications Planning Consulting Services and Interim Staffing rY OF EL SEGUNDO West Advisors Keal ]Estate and Redevelopment Consultants Contact: John Yonai, Principal Phone: 626.665.1224 Fax: 626.796.5488 Address: 2616 East 3`d St. Los Angeles, CA 90033 Email: jyonai @tierrawestadvisors.com Web: www.tierrawestadvisors.com Contact: Louis Morales Phone: 310.350.0220 Fax: 562.776.8999 Address: 2616 East 3`d St. Los Angeles, CA 90033 Email: Imorales@tierrawestadvisors.com Web: www.tierrawestadvisors.com Cl 4 5 L PROPOSAUSTATEMENT OF Tierra West Advisors QUALIFICATIONS Real Estate and Redevelopment Consultants City of El Segundo November 6, 2007 Mr. Gary Chicots, Director Planning and Building Safety CITY OF EL SEGUNDO 350 Main Street El Segundo, CA 90245 Dear Mr. Chicots: Thank you for taking the time to meet to discuss the projects and staff support needs of the City of El Segundo. We appreciate that you took time out from your busy schedule to meet with us. We are happy to provide the following Proposal/Statement of Qualifications pursuant to our discussion that principally describes the firm's personnel and capabilities and the type of services that we could provide to the City of El Segundo. Tierra West Advisors, Inc. ( "Tierra West ") welcomes the opportunity to assist you and your staff in meeting the needs of your City. The partners of Tierra West have over 140 years of combined experience providing redevelopment, economic development, CEQA compliance, and planning consulting services to agencies and cities throughout California. Tierra West prides itself on providing consulting services that are balanced with our knowledge of real estate and community development, so, that our work products are designed to meet market demands and realistically project future revenue expectations. Tierra West provides fiscal consulting for bond issues and redevelopment budgets, real estate economic analyses, acquisition, developer negotiations, economic development strategies and redevelopment planning services to our clients. Additionally, Tierra West provides staff support and coordinates studies relative to current and advanced Planning, Zoning and General Plan update coordination, and Ordinance adoption. Tierra West differentiates itself from other consulting practices by focusing on providing implementation services that extend through the complete project cycle. Deliverance of a report or work product does not end our involvement in project activities. Tierra West is always prepared to handle sensitive projects for our clients. To this end, Tierra West essentially becomes an extension of the staff and assists in carrying the goals, objectives, and policies established the client. We are excited at the opportunity to assist the City of El Segundo with proposed projects. We understand that staffing issues have provided the City with challenges in meeting project demands and objectives. In this regard, Tierra West Advisors proposes to provide staff support on a daily and on an as- needed basis to assist in the Planning Division relative to Project Management & Administration and assist with day to day operations of the Department. The familiarity of Tierra West staff with the development process enables our firm to provide crossover services that include project review from initial concept through the entire entitlement process. Tierra West will look at existing programs and procedures and provide ways to enhance program efficiency to 2616 Fast Third Street, 1,os Angeles, CA 90033 l,��U PROPOSAL/STATEMENT OF QUALIFICATIONS Tierra West Advisors City of El Segundo Real Estate and Redevelopment Consultants PROJECT SERVICES Tierra West Advisors is available to provide staff and project support on planning, redevelopment and economic development projects. Tierra West Advisors will work with City staff, Redevelopment Agency staff and private developers proposing projects within the City to help establish a time line for project development and move projects forward to completion. Tierra West Advisors is available to coordinate the CEQA process for current proposed projects. In an effort to expedite the entitlement process Tierra West Advisors can carry out the planning review process and prepare and coordinate reports with the Development Services (Planning) Department for presentation to the Planning Commission. The planners on staff with Tierra West Advisors will enable Tierra West Advisors to provide this service on an as- needed basis. In addition to providing project management services, Tierra West can, if applicable, assist in reviewing the Redevelopment Agency's bond capacity, redevelopment project area time limitations and redevelopment funds to outline the Agency's ability to accomplish additional project activities. APPROACH TO PROJECT SERVICES Tierra West's project management experience will help the City to provide and facilitate redevelopment projects and activities, process difficult entitlement assignments, establish economic development programs, and any other projects as assigned. Tierra West Advisors provides an approach to project services that assists staff in accomplishing priority projects on schedule and under budget. Specifically, Tierra West proposes to provide the following project management activities: 0 Work with staff and Council to identify project boundaries and parameters 0 Conduct due diligence and property analysis to identify site issues 0 Prepare an RFP/RFQ to solicit prospective developers, if necessary 0 Identify appropriate developers for response to RFP 0 Analyze submitted RFP responses and prepare report for Council consideration 0 Conformance to the City's Plan Demonstration of Community Benefit 0 Analysis of tax revenues 0 Coordinate developer negotiations and assist legal counsel with development agreement 0 Prepare Summary Report and Reuse Analysis 4 Refine project timeline and schedule with developer based on Development Agreement 0 Update Council at Closed Sessions 0 Assist with Community Information Meetings 0 Conduct Public Workshops as necessary with City Committees and others regarding projects and process 4 Provide staff assistance with the budget process el 4,; Tierra West Advisors Real Estate and Redevelopment Consultants PROPOSAUSTATEMENT OF QUALIFICATIONS City of El Segundo better serve the needs of the City and the department. In addition, Tierra West will assist and provide the City of El Segundo with the following: • Manage and oversee the entitlement process on behalf of the City, which includes coordinating the Planning Commission Agenda and carrying out, assigning, drafting, and reviewing cases and reports assigned to staff planners. • Draft Staff reports as they pertain to Conditional Use Permits, zone variances, parcel maps, General Plan Amendments, Zone Changes, environmental review and determination, and special studies for Planning Commission and City Council consideration. • Attend Planning Commission and City Council meetings and make presentations as necessary. • Maintain counter hours and perform field studies and site investigations and inspections as necessary in support of project requirements. • Provide input on budgeting and organizational structure for the department. • Work with staff to establish a system to streamline the permitting process. Based on this, Tierra West welcomes the opportunity to be of service to the City of El Segundo and suggests that an on -call service contract be entered into that will allow for a variety of services including those required for the various projects currently being considered by the City. Immediate project advisory services which may be required, include but are limited to, project structuring, City Council and public presentations, and interim project/staffing assistance and management would also be available under the on -call service contract. Tierra West advisory services would be at the direction of the City Administrator and the Director of Planning & Building Safety for services performed under the on -call service contract. The attached On -Call contract is a form similar to contract that Tierra West Advisors has entered into with the Cities of Azusa, Bell Gardens, Big Bear, Commerce, Huntington Beach, Los Angeles, Pomona, Redlands, Upland and several other smaller clients. The contract attachment includes a variety of services that could be provided. Please feel free to call if you have any questions. Again, thank you for your consideration and we look forward to working with the City of El Segundo. Sincerely, TIERRA WEST ADVISORS 4 U fk-N-": A John Yonai, Principal Louis Morales, Senior Associate u48 PROPOSAUSTATEMENT OF Tierra West Advisors CCityAofiEICS gu aS Real Estate and Redevelopment Consultants FIRM INFORMATION Since 1980 John Yonai has operated Tierra West Real Estate Consultants providing professional real estate consulting to corporations and private entities. Previous assignments included corporate real estate planning and long -range projections, asset management services for large commercial office projects, financial and property management oversight, coordination of negotiations to acquire property through purchase and by leasing. John Yonai previously served as the Partner in charge of real estate at Rosenow Spevacek Group, Inc. a redevelopment consulting firm for 16 years. In September 2006, after 16 years, John Yonai decided to leave Rosenow Spevacek Group and expand the services and scope of Tierra West Real Estate Consultants. At this point Tierra West Real Estate Consultants brought on partners and reorganized itself as Tierra West Advisors, Inc. Tierra West Advisors, Inc. provides the following services: 0 Redevelopment and Planning Interim staffing services 0 Coordination of General Plan adoptions and updates 0 Manage and process discretionary approvals 0 Redevelopment plan amendments and adoptions 0- Required reporting requirements - 5 Year Implementation Plans, 10 year Housing Compliance Plans, annual Statements of Indebtedness, State Controller's report, Monitoring Deed Restrictions and annual agency budgets 0 Real estate acquisition 0 Real estate economic analysis 0 Economic Development Plans and Strategies Housing Program development and implementation 0 Planning - current and advanced planning, and assisting private clients through entitlement process 0 Community Outreach Strategy Development and Implementation 0 Financial Consulting - bond issuance consultant reports 0 Governmental Services - classification/compensation surveys and analysis, Parks Master Plan analysis and funding strategies, and annexation/incorporation studies Tierra West is comprised of twelve (12) experienced professionals as follows: John Yonai, Principal Michael Garcia, Director Rose Acosta, Senior Associate Regan Candelario, Senior Associate Jesse Saucedo, Analyst Silvestre Najera, Research Assistant Tim Mulrenan, Principal Jose Ometeotl, Director Louis Morales, Senior Associate Zoe Urrutia, Senior Analyst Liliana Monge, Analyst Alexandra Bassanetti, Real Estate Technician (' 4 J PROPOSAUSTATEMENT OF Tierra West Advisors City fEl S gundoo Heal Estate and Redevelopment Consultants TIERRA WEST PERSONNEL The Tierra West Advisors, LLC consultant team brings our clients a wealth of knowledge in redevelopment services —not only from our collective years in providing consulting services, but also our first -hand experience in project management, development, and project design. Many of our staff have served in various management positions within the public sector. Seventy percent (70 %) of our staff are bilingual in English and Spanish. John Yonai - Principal John Yonai, Principal, has provided coordination and administration of real estate and redevelopment consulting projects ranging from multiple property acquisitions, analysis of large commercial and mixed use residential projects, functioning as interim Community Development Director for cities, providing housing rehabilitation coordination, and coordination of the drafting of DDAs and OPAs. Mr. Yonai's recent project experience includes the Cities of Commerce, Bell Gardens, Huntington Beach, Los Angeles, Pittsburg, San Jacinto, Monterey Park, El Cajon, La Quinta, and Upland. Timothy Mulrenan – Principal Mr. Mulrenan typically provides market, real estate analysis, financial analysis, property acquisition and disposition, transaction negotiation, and general project management services. Mr. Mulrenan has provided project management, market and real estate analyses for the Cities of Arroyo Grande, Bell Gardens, Cathedral City, Commerce, County of Orange, Glendale, Los Angeles, Burbank, El Cajon, Fontana, Huntington Beach, Lawndale, and La Quinta. Jose Ometeotl – Director Jose Ometeotl, Director, has coordinated fiscal analyses for agency financings, tax increment audits, and fiscal consultant reports as well as any planning services coordination. Mr. Ometeotl has also provided coordination of real estate and redevelopment consulting projects ranging from redevelopment plan adoptions and amendments, bond financing consultant reports, multiple property acquisitions, analysis of large commercial and mixed use residential projects, providing housing rehabilitation coordination, and the drafting of DDAs and OPAs. Mr. Ometeotl has provided fiscal consultant services, research, document preparation, schedule monitoring, data analysis, redevelopment consulting, developer negotiation or deal structuring services for the cities of Azusa, Fontana, Lake Forest, San Jacinto and many other clients. Mr. Ometeotl is bilingual. (_,Jo Tierra West Advisors Real Estate and Redevelopment Consultants Michael Garcia — Director PROPOSALISTATEMENT OF QUALIFICATIONS City of El Segundo Michael Garcia, Director, has provided coordination of real estate and redevelopment consulting projects ranging from redevelopment plan adoptions and amendments, bond financing consultant reports, multiple property acquisitions, analysis of large commercial and mixed use residential projects, providing housing rehabilitation coordination, and the drafting of DDAs and OPAs. Mr. Garcia's recent program experience includes the Cities of Commerce, Bell Gardens, Burbank, El Cajon, Huntington Beach, La Quinta, Los Angeles, Monterey Park, Pinole, Pittsburg, Rohnert Park, San Jacinto, San Pablo, Stockton, and Upland. Mr. Garcia is bilingual. INVOICING AND HOURLY RATES Acquisition services fees will vary based upon the complexity and time involved with the particular acquisition, whether it be a fee interest, leasehold interest, temporary construction easement, partial take, type of property being acquired, (le, vacant, developed, single family residential, multi - family residential, commercial, retail, office, industrial, multi- owners) impact the cost of the acquisition services being rendered. Residential uses generally range from $3,500 to $7,000 per parcel, subject to any unknown complexities in the ownership or current encumbrances. Commercial uses also vary based upon the situation, location and complexities of the acquisitions. Generally commercial acquisitions range from $5,000 to $10,000 per parcel, again, subject to the amount of taking and complications involved in the taking or acquisitions. Tierra West Advisors, Inc 2007 -2008 hourly rate structure for consultant services is as follows: Classification Rate Principal/Director $195 Senior Associate $160 Associate /Acquisition Agent $140 Senior Analyst $115 Analyst $105 Research Assistant/Real Estate Technician $85 Word Processor $65 Clerical $50 COST PLUS 10% Cost will be dependent upon the amount and level of services required. Our fees will be charged in accordance with the following rate schedule, and each invoice would detail the project and services provided. Work will commence with authorization from the designated City staff. (, 5 � PROPOSAL/STATEMENT OF Tierra West Advisors C City oIEIC egundS Real Estate and Redevelopment Consultants Billing will detail work done by individual. Invoices will be issued monthly and are payable upon receipt, unless otherwise agreed upon in advance. Invoices will identify tasks completed to date, hours expended and the hourly rate. Tierra West hourly rates for services excludes certain travel related expenses (should they be necessary), reproduction, mailing costs, State and County fees, and mapping and environmental consultant fees, if required. CLIENT REFERENCES The following is a list of current references from cities and redevelopment agencies that have commissioned the principals of Tierra West for assistance with fiscal consulting for bond issue, acquisition services, project economics, DDA drafting /negotiations, Reuse Analyses and Summary Reports, loan agreements, planning, housing developments, or other redevelopment services. City of Huntington Beach Assigned Staff: John Yonai, Timothy Mulrenan, Michael Garcia and Jose Ometeotl Contact Person: Stanley Smalewitz, Economic Development Director City of Huntington Beach (714) 536 -5909 Sample Project: Beach Boulevard — Edinger Corridor Economic Development Revitalization Strategy City of City of Bell Gardens Assigned Staff: Michael Garcia, John Yonai, Timothy Mulrenan, Regan Candelario, and Louis Morales Contact Person: Carmen Morales, Interim Community Development Director John Ornelas, City Manager 7100 S. Garfield Avenue Bell Gardens, CA 90201 (562) 806 -7725 Sample Project: Bicycle Club Card Casino expansion Tierra West Advisors Real Estate and Redevelopment Consultants Michael Garcia — Director PROPOSAUSTATEMENT OF QUALIFICATIONS City of El Segundo Michael Garcia, Director, has provided coordination of real estate and redevelopment consulting projects ranging from redevelopment plan adoptions and amendments, bond financing consultant reports, multiple property acquisitions, analysis of large commercial and mixed use residential projects, providing housing rehabilitation coordination, and the drafting of DDAs and OPAs. Mr. Garcia's recent program experience includes the Cities of Commerce, Bell Gardens, Burbank, El Cajon, Huntington Beach, La Quinta, Los Angeles, Monterey Park, Pinole, Pittsburg, Rohnert Park, San Jacinto, San Pablo, Stockton, and Upland. Mr. Garcia is bilingual. INVOICING AND HOURLY RATES Acquisition services fees will vary based upon the complexity and time involved with the particular acquisition, whether it be a fee interest, leasehold interest, temporary construction easement, partial take, type of property being acquired, (ie, vacant, developed, single family residential, multi - family residential, commercial, retail, office, industrial, multi- owners) impact the cost of the acquisition services being rendered. Residential uses generally range from $3,500 to $7,000 per parcel, subject to any unknown complexities in the ownership or current encumbrances. Commercial uses also vary based upon the situation, location and complexities of the acquisitions. Generally commercial acquisitions range from $5,000 to $10,000 per parcel, again, subject to the amount of taking and complications involved in the taking or acquisitions. Tierra West Advisors, Inc 2007 -2008 hourly rate structure for consultant services is as follows: Classification Rate Principal/Director $195 Senior Associate $160 Associate /Acquisition Agent $140 Senior Analyst $115 Analyst $105 Research Assistant/Real Estate Technician $85 Word Processor $65 Clerical $50 COST PLUS 10% Cost will be dependent upon the amount and level of services required. Our fees will be charged in accordance with the following rate schedule, and each invoice would detail the project and services provided. Work will commence with authorization from the designated City staff. r r(� EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to replace four "Kustom Signals Pro Laser III" hand held laser traffic speed measurement devices with four identical units. (Fiscal Impact not to exceed $13,500 from equipment replacement funds). RECOMMENDED COUNCIL ACTION: 1) Approve the purchase of four "Kustom Signals Pro Laser III" hand held speed devices. 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: For many years the police department has used laser speed guns as a tool to aid in the enforcement of speed laws, reduction of traffic accidents and maintenance of safe, free flowing traffic. Motorcycle officers currently use Prolaser III hand held lasers manufactured by Kustom Signals Inc. During the last year of their predicted five year life span, these units have experienced increased mechanical failures, resulting in higher repair costs, and less time in service. Staff recently tested and evaluated two other laser units — one by "Stalker Radar" ($13,950 for four) and one by Laser Technology ($15,025 for four). Staff found the Kustom Signals unit to be superior to both the others in the areas of performance, ergonomics, weight, safety and predicted durability, and at $13,500 for four it is also the least expensive. The Kustom Signals units will save additional funds since our motorcycles already have holders to fit them. Staff requests Council approve the expenditure of up to $13,500 to Kustom Signals, Inc. for the purchase of four (4) Prolaser III speed enforcement laser guns and that these units be placed on the equipment replacement schedule with a four year service life. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $18,000 Amount Requested: $13,500 Account Number: 601 - 400 - 3101 -8104 Project Phase: Appropr►Required: X No David Cumpi` gs, Chief of Police REVIEWED Y: Jeff Stewart, City Manager DATE: DATE: n EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the sale of Police Service Dog Tarkan to his K -9 Handler for one dollar. RECOMMENDED COUNCIL ACTION: (1) Authorize the Mayor to approve the sale of Police Service Dog Tarkan to his K -9 Handler, Officer McShane, for the nominal fee of one dollar ($ 1.00) (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On January 5, 2008, Officer Kenny McShane will be reassigned from his position as a Police Service Dog Handler after five years of service. His Police Service Dog, Tarkan, an eight and a half year -old Belgian Malinois, has been his canine partner since his appointment in January of 2003. Officer McShane has requested that Tarkan be permitted to retire from police canine service. Staff has recommended that Tarkan be retired from police service, as he would be unfit for continued duty given that establishing a new working bond with a different K -9 handler would likely take Tarkan past his capable range of service. El Segundo Police Department G.O.M. Volume 400, Section 690.15 allows a K -9 handler to purchase their police service dog for a nominal fee if the dog is considered unfit for duty by the Chief of Police. The officer will sign a hold harmless agreement releasing the City and the Department from liability. ATTACHED SUPPORTING DOCUMENTS: Purchase Agreement For Sale of Police K -9 FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: —Yes X No rA f155 PURCHASE CONTRACT FOR EL SEGUNDO POLICE K -9 This purchase contract arises from the City of El Segundo's offer to sell and Kenny McShane's offer to purchase all of City's right, title, and interest in the surplus property identified as the K -9 Police Service Dog known as "Tarkan" ( "Dog "). In consideration of being permitted to purchase the Dog, I agree to the following: 1. I agree and represent that I have read, understand, and agree to the City's rules and policies for purchasing the Dog. I understand that the Dog was declared to be unfit for duty by the Police Chief and will be retired. 2. I understand and agree that the description of the Dog offered for sale was compiled from available data, and there is no guaranty or warranty as to condition or quality. I agree to assume all liability for the Dog and understand that all property is sold "As is" and "Where is." THE CITY DISCLAIMS ALL WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL THE CITY BE LIABLE FOR DAMAGES IN EXCESS OF THE PURCHASE PRICE. IN NO EVENT WILL THE CITY BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY "TO USE THE DOG, TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW, 3. I understand and agree that I was provided the opportunity to inspect the Dog before signing this contract. Under no circumstances will a refund or adjustment be made on account of property not coming up to the standard expected nor will failure to inspect the Dog be considered grounds for a claim against the City. 4. I understand and agree that the Dog is a trained animal that may constitute a "dangerous weapon" under applicable law. As a result, the Dog can cause serious bodily injury, including death, to myself, my family, and third parties. 5. I agree to pay for the Dog at the time of sale. The Dog cannot be removed until full payment is made. 6. I release, waive, discharge, and covenant on behalf of myself not to sue the City of El Segundo, its elected and appointed officials, agents, volunteers, and employees (collectively, "Releasees ") from all liability for any loss or damage, and any claim or demands on account of personal or property injury, whether caused by Releasees' negligence or otherwise arising from my purchase or subsequent use of the Surplus Property. 7. I agree to indemnify and hold the Releasees harmless from and against any and all claims arising from use of the Dog whether caused by Releasees' negligence or otherwise. I will pay all costs incident to any claim, including, without limitation, reasonable attorneys' fees. C! 50'-' u 8. I expressly agree that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance must, notwithstanding, continue in full legal force and effect. Date Address: Phone #: Purchaser EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval to piggyback on the National Joint Powers Alliance (NJPA) contract # 011707 to purchase ergonomic furniture and a cashier public service access counter from Tangram Interiors for the Treasurer and Finance Departments. —Approved Capital Improvement Program. (Fiscal Impact = $23,258) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Recommend that City Council waive the formal bidding process per the Municipal Code, and approve the City's use of National Joint Powers Alliance® (NJPA), competitively solicited Contract # 011707, for furniture with Steelcase (manufacturer) and issuance of purchase order to the authorized distributor /installers Tangram Interiors, in the amount of $23,258; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: In mid 2000, a Council subcommittee was formed that included a Council Member, the City Manager and two department heads working with Chelsea Design Group, to establish design and color standards for future City Hall improvements. Office furniture finishes were among the areas established. The office furniture colors and patterns selected by the sub - committee and approved by the City Council are manufactured by Steelcase and has been the standard replacement furniture throughout City Hall since creation of the standard in FY 2000 -2001. Currently City Hall is on the list of approved Capital Improvement Projects. This phase includes office furniture for (4) workstations and a new cashier public service access counter as a component of this capital improvement program. The office furniture installation work will be completed after hours on a Friday when City Hall is closed to minimize disruption to the public and staff. Staff recommends approval of use of the NJPA contract and issuance of purchase order to Tangram Interiors in the amount of $23,258. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Capital Improvement Program: $821,000 Amount Requested: $23,258 Account Number: 301 -400- 8201 -8475 Project Phase: Issuance of purchase order Appropriation Required: No ORIGINATED BY: DATE: 2� Ralph Lanphere, JCi T reasurer REVIEWED BY: Jeff S City Manager / /q(& 6�, DATE: ' (�3.3 EA]; EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept a cash donation totaling $10,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2008, for supplies, equipment, and other resources. Fiscal Impact: $10,000 RECOMMENDED COUNCIL ACTION: 1) Accept donation and authorize the City Manager to transfer the monies into the Emergency Services Public Education account ($4,000), the CPR General Fund account ($2,000), and the Suppression supplies account ($4,000); 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Since 1996, the El Segundo Fire Department, in conjunction with the American Red Cross, has sponsored an annual Super CPR Saturday event. This event offers FREE Adult CPR training to the community at large and traditionally trains approximately 350 citizens in one day. Over the past twelve years, the event has trained several thousand people from all over the South Bay in the necessary skills to perform CPR and perhaps save a life. Continued next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: $10,000 Account Number: $4,000 to 001 - 400 - 3255 -6257 Emergency Services, Public Education $2,000 to 001 - 300 - 0000 -3850 CPR $4,000 to 001 - 400 - 3202 -5204 Suppression Supplies Project Phase: Appropriation Required: ` Yes X No ORIGINATED BY: -- -�L, � . 4-', Kevin S. Smith, Fire Chief DATE: 01/07/08 REVIEWED BY: DATE: , y U` Jeff St , City Manager LJJ BACKGROUND & DISCUSSION, continued: This event cannot be conducted without the generous support and contributions from community groups and local business and industry. DirecTV has been one of our strongest supporters. Two years ago they expressed a desire to increase their support to other areas of public education and have generously offered to do so again this year. The funds will go to maintain their annual support of Super CPR ($2,000) and the remainder to cover the costs of public education programs and supplies that would not otherwise be budgeted, such as a free standing steel apparatus cover for the parade engine and reserve fire engine at Station 2, and a zippered fabric vehicle cover for the reserve Rescue Ambulance. LUU EL SEGUNDO CITY COUNCIL MEETING DATE: January15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT AGENDA AGENDA DESCRIPTION: Consideration and possible action to approve a resolution adopting the Sewer Overflow Emergency Response Plan. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: (1) Adopt a resolution and (2) Approve the Sewer Overflow Emergency Response Plan and (3) alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: As required by the State Water Resources Control Board Order No. 2006 -0003 DWQ, a sewer overflow emergency response plan is required to be developed and implemented by the City. This Plan needs to reflect current resource response within the City, and to address recent changes in regulatory requirements and legal statutes. The response plan addresses the City's initial emergency response and assessment, mitigation actions such as: Control and containment of the overflow, cleanup processes and outside agency notification and reporting as required by applicable laws. (Continued on Next Page) ATTACHED SUPPORTING DOCUMENTS: None Sewer Overflow Emergency Response Plan Resolution FISCAL IMPACT: None Operating Budget: NIA Amount Requested: NIA Account Number: Project Phase: Appropriation required: Yes x No Daniel Garc REVIEWED Jeff City Engineer rt, City Manager DATE: 7 -08 DATE: 10 L'bi BACKGROUND & DISCUSSION CONTINUED: On October 2, 2007, the City Council approved the Sewer System Management Development Plan and Schedule. The Sewer Overflow Emergency Response Plan is one of several components of the overall Sewer System Management Plan. All components need to be assembled by August 2, 2009. The purpose of the sewer overflow emergency response plan is to reduce the potential impact of City sanitary collection sewage system operations on storm water quality and receiving waters to the maximum extent practicable by ensuring that; 1) Sewage system overflows or leaks are contained and controlled to prevent and reduce possible flow into the storm drain system 2) Potential and actual sanitary sewage blockages are remedied and suspected cross - connections are investigated.3) Public health officials and Regional Water Quality Board are notified when there is a threat to public health, storm water quality or receiving waters. Staff is asking for approval of the attached emergency response plan at this time and will return at a future council meeting for approval of the other components and the final Sewer System Management Plan. RESOLUTION NO. _ A RESOLUTION ADOPTING THE CITY COUNCIL'S APPROVAL OF THE SEWER OVERFLOW EMERGENCY RESPONSE PLAN. The City Council does resolve as follows: SECTION 1: The City Council finds as follows: A. On May 2, 2006, the State Water Resources Control Board adopted Board Order No. 2006 -003 DWQ which are the new Waste Discharge Requirements (WDR) that mandate cities to develop and implement a Sewer System Management Plan (SSMP); B. On October 2, 2007, the City of El Segundo approved the Sewer System Management Development Plan (SSMDP) and Schedule as required by the SSMP; C. The attached Sewer Overflow Emergency Response Plan is a component of the SSMP in accordance with the SSMDP; SECTION 2: Pursuant to Board Order No. 2006 -003 DWQ, the City Council adopts the Sewer Overflow Emergency Response Plan on January 15, 2008 at 7:00 p.m. in the City Council Chambers at 350 Main Street, El Segundo. SECTION 3: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. PASSED AND ADOPTED this day of , 2008. APPROVED AS TO FORM: Mark D. Hensley, City Attorney am Mark Hensley, City Attorney Kelly McDowell, Mayor Resolution No. Page 1 of 2 (; b j CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2008, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2008. Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) Resolution No. Page 2 of 2 6't SUBJECT: SEWER OVERFLOW EMERGENCY RESPONSE PLAN 1. Purpose: To reduce the potential impact of City sanitary collection sewage system operations on storm water quality and receiving waters, to the maximum extent practicable, by ensuring that: 1) Sewage system overflows or leaks do not enter the storm drainage system, 2) Potential and actual sanitary sewage blockages are remediated and suspected cross - connections are investigated, and, 3) Public health officials and Regional Water Quality Control Board Officials are notified when there is a threat to public health and /or receiving waters. 2. Application: This applies to all officers and employees of the City of El Segundo. 3. Scope : These operational procedures are applicable for all sanitary sewer lines and pump stations owned by the City. In addition, the "Overflow Response" provisions shall also pertain to all private facility or other agency discharges that threaten to enter the City's storm drainage system or other receiving waters. Procedure Overview Typically, a sewer overflow problem is first reported by a resident who observes a sewer overflow. This call comes in to the City through one of two means: The Public Works phone line (310) 524 -2709 (or after hours emergency number (310) 524 -2801) Police Dispatch (9 -1 -1) A representative of the Fire Department, Public Works Department, or both, will respond to all reported discharges and perform an initial assessment. This will include a determination of whether the overflow is on public or private property. Discharges that are determined to be caused by activities on City property, or to which the responsibility cannot be established, will be directed to the Public Works Department Wastewater Division for immediate control, containment and cleanup. Discharges that are determined to be caused by activities on private property that have the potential of reaching City property will also be directed to the Public Works Department Wastewater Division for immediate control, containment and cleanup. For all other overflows on private property, the Fire Department Incident Commander and /or Public Works Wastewater Supervisor or his /her designee will contact the responsible party for immediate and proper removal of the sewage under applicable Federal, State, regional and local codes and regulations. If the responsible party refuses or is unable to comply, staff will contact the City of El Segundo Building and Safety Department at (310) 524 -2349, and the County Health Department at (310) 519 -6060, as appropriate. Actions to alleviate discharges will be performed by Public Works staff in the following order: 1. Control, contain, and /or minimize the discharge. 2. Identify and notify the responsible party. 3. Collect information, estimate discharge volumes and capture photo documentation. 4. Begin cleanup of the discharge. 5. Inform the Fire Department's Environmental Safety Manager, who shall provide phone notification to all applicable Federal, State, regional and local agencies. 6. Inform the Engineering Department for an assessment and recommended course of action if the problem cannot be corrected through normal maintenance efforts. 2 t' G (), Detailed Sanitary Sewer Overflow Response Procedures Notification: Notification of a sewage overflow on public or private property typically will be received by telephone, either through the Police Dispatch (9 -1 -1) or through the Public Works Department. Calls received after hours will result in Fire Department response who will then contact the Public Works Department for trained sewer response overflow crews assistance if needed. Non - emergency calls received through the 9 -1 -1 Dispatch Center or Public Works Department will initiate dispatch of trained response crews to the site where the overflow will be evaluated. Based on the scope of the problem and assessment of an emergency situation, appropriate City departments will be notified. Dispatch obtains all relevant information available regarding the overflow including: • Time and date call was received; • Specific location; • Description of problem; • Time possible overflow was noticed by the caller; • Caller's name and phone number; • Other relevant information that will enable the Public Works Department and /or Fire Department to quickly locate, assess and stop the overflow. Incident Response: Fire Department and /or Public Works Department will respond to all reported sewage overflows to identify the responsible party for the overflow and implement control, containment, and clean -up procedures for sewage that has been discharged into the public right of way or private property. Assessment Process: Fire Department Incident Commander and /or the Public Works Wastewater Supervisor or his /her designee will investigate the incident and determine if the sewer overflow is on public or private property. Based on this investigation, the Incident Commander will classify the overflow using the following criteria: There are three characteristics that determine the classification of an overflow: ■ Ownership of the facilities causing the overflow 3 •'h i ■ The extent of the overflow (i.e. private property only, street, storm drain and /or ocean) ■ The volume of wastewater overflow If the overflow is on City property, or has the potential of reaching City property, the Public Works Department Wastewater Division will respond. Notification schedule: Public Works Maintenance Facility Office at (310) 524 -2709 from 6:30 A.M. to 4:00 P.M. and after hours call the Police Department at 310- 524 -2801 (dispatch). The Wastewater Crew will be paged to respond. The Fire Department shall be responsible for immediately notifying applicable State, regional and local agencies by phone, facsimile and certified mail /return receipt. These agencies and telephone numbers are noted at the end of this Action Plan. If the overflow is on private property, Public Works will respond and the responsible party will be contacted for proper removal of the sewage. The responsible party shall be advised that the substance must be removed immediately under the applicable Federal, State, regional and local codes and regulations. If the responsible party refuses to comply or cannot comply, the El Segundo Building and Safety Department at (310) 524 -2349 and the County Health Department at (310) 519 -6060 will be notified. The Fire Department Environmental Safety Manager shall immediately notify Federal. State, regional and local agencies by phone, facsimile and certified mail /return receipt as appropriate. The City may initiate cleanup if deemed appropriate to protect the public health, safety and welfare. Incident Action Plan: This section describes specific actions to be performed by the Fire Department or Public Works Department sewer maintenance personnel: SSO Overflow Control, Containment, and Clean -Up If the initial assessment indicates City property is involved, or has the potential of being affected, Public Works Wastewater Division will respond. The objectives of their actions will be to: • Protect public health, environment and property from sewage overflows and restore surrounding area back to normal as soon as possible; • Establish perimeters and control zones with appropriate traffic control devices, and vehicles; • See that the appropriate regulatory agencies are immediately notified with preliminary overflow information and potential impacts; • Contain the sewer overflow to the maximum extent possible including preventing the discharge of sewage into surface waters by recovering the overflow from the storm drain system; and 4 - 68 • Minimize the City's exposure to any regulatory agency penalties and fines. The Fire Department and or Public Works Department will handle all response actions. The steps, in order of priority, are: 1. Contain and control the discharge. 2. Identify and notify the responsible party; 3. Collect information, estimate overflow volumes and capture photo documentation; 4. Begin cleanup of the overflow; 5. Notify the City of El Segundo Director of Public Works, and; 6. Notify all applicable Federal, State, regional and local agencies by phone, facsimile and certified mail /return receipt immediately or as soon as possible thereafter. Documentation Procedures: Each sewer overflow incident must be documented by completing the Sewer Overflow Report form and report according to Los Angeles County policy. Once the form is completed it is to be submitted to the Engineering Department for review and further action if warranted. The City's Engineering Department will then be responsible for submitting all written or web -based reports required by other agencies and will maintain all sewer overflow incident documentation. .t39 The following table lists the contact information for each party: Agency Phone Number Reporting Time limit Department of Health Service (310) 519 -6060 Within 2 hours of completing assessment Office of Emergency Services 800 852 -7550 LA County Beaches and Harbor (310) 545 -4502 LA County Life Guard (310)372 -2162 LA Fish and Game (800)OILS -911 Los Angeles County (562) 699 -7411 Sanitation District City of Torrance (310) 618 -5929 After hours 310 618 -5641 City of Lawndale (310) 970 -2160 After hours 310 671 -7531 City of Manhattan Beach (310) 545 -5621 x 380 After hours 310 545 -5621 x 221 City of Hermosa Beach (310) 318 -0214 After hours 310 318 -0313 City of Hawthorne (310) 970 -7955 After hours 310 970 -7052 City of Redondo Beach (310) 318 -0661 Engineering Department Regional Water Quality (213) 576 -6672 Within 3 hours during business Control Board hours and a written report must be submitted within two weeks State Water Resources Board Web Site CWIQS i ,7 it 7 Cite q U Se unda. Public Works Department General Services Division - Wastewater Sanitary Sewer Overflow Reporting Form — SSO Type Category 2 Spill Notirication Contact Numbers (These agencies are to be contacted for all spills) State of California/ Office of Emergency Services (OES) ............ (800) 852 -7550 Los Angeles Regional Water .........................Phone (213) 576 -6720 Quality Control Board (LARWQCB) ............ Fax — for written notification (213) 620 -6140 Department of Health Services (DHS) .......... (626) 430 -5420 Off Hours (213) 474 -1234 Physical Location Details Spill location name: ........................... Latitude of spill location: ................... deg. min. sec. or decimal degrees Longitude of spill location: ................ deg. min. sec. or decimal degrees Street number: .................................... street direction: Street name: ....................................... street type: Suite /Apt: Cross-street: ....................................... City: ................................................... State: Zip: County: .............................................. Spill location description ................... Regional Water Quality Control Board: i ,7 it 7 Spill Details Spill appearance point: .......................................................... Spill appearance point explanation (required if spill appearance pointis "Other"): ................................................................... Did the spill discharge to a drainage channel and/or surface water? ... ............................... ...........................Yes: Did the spill discharge to a storm drainpipe? that was not fully captured and returned to the sanitary sewer system? ..................... ............................... Yes: Private lateral spill? ................................ ............................... Yes: Name of responsible party (for private lateral spill only, if known): ............................................................. Final spill destination (hold Ctrl key to select multiple answers from the list): ........................................................... Explanation of final spill destination (required if final spill spill destination is "Other ") .................... ............................... Estimated spill volume (in gallons): ...................................... Estimated current spill rate in gallons per minute (if applicable): M No: R[.l Estimated spill start date/time: .............................................. Date: Time: Date and time sanitary sewer system agency was notified of /or discovered spill: ............................................................ Date: Time: 1 8 Estimated Operator arrival date/time: ....................... ............ Date: Time: Estimated spill end date/time: ................................................ Date: Time: Spillcause: ............................................................................. Spill cause explanation (required if spill cause is "Other "): . If spill caused by wet weather, choose size of storm:........... Diameter of sewer pipe at the point of blockage or spill cause (if applicable): ...................................................... Inches: Material of sewer pipe at the point of blockage or spill cause (if applicable): ...................................................... Estimated age of sewer pipe at the point of blockage or spill cause (if applicable): ................................................. Description of terrain surrounding the point of blockage or spill cause (if applicable): .................................. Spill response activities: ........................................................ Explanation of spill response activities: (required if spill response it "Other ") ..... ............................... Visual inspection results from impacted receiving water:. Overall Spill Description: ............................................... 7 1 9 Notification Details OES Control Number: ........................................................... (required for Category 1 spill report if estimated spill volume >= 1000 gallons) OES Called date/time: ........................................................... Date: Time: (required for Category 1 spill report if estimated spill volume >= 1000 gallons) Regional Water Quality Control Board notified date /time:... Date: Time: Other Agency notified: .......................................................... Was any of this spill report information submitted via fax to the Regional Water Quality Control Board? ............................... Date and time spill report information was submitted via fax to The Regional Water Quality Control Board: ......................... Date: Time: (required if spill report information submitted via fax to the Regional Water Quality Control Board is "Yes ") 10 1 `y 678 CANINE KENNELS AND CARE 678.10 KENNEL CARE. Canine handlers are to care for their assigned dog in the following manner: A. Kennels will be kept clean and in a sanitary condition at all times. (Dog warning signs shall be posted on all gates to premises). B. Canines will be securely kenneled or under the direct control of their handlers while off -duty. (Warning signs will be attached to the kennel fencing). 680 CANINE HANDLER'S FIELD UNIFORM 680.10 All canine handlers shall comply with the Police Department uniform regulations as follows: A. Regular police service uniform. B. Washable black jumpsuit with cloth name tag and badge. C. Black t- shirts and boot blousers authorized. 685 UNATTENDED POLICE CANINES 685.10 UNATTENDED CANINES. As a general rule, police canines are never to be left unattended. When not under the immediate control of their respective handler, the dog is to be secured in a department approved enclosure. There will be instances when it may become necessary to leave the dog unattended for a short period of time. When this becomes necessary, the following rules must be followed: A. When securing the dog outside the canine vehicle, steps should be taken to ensure that the dog cannot injure himself or others. B. Ensure that the dog has sufficient shade during warm weather. C. Ensure that the dog has an adequate supply of water. D. It is essential that the dog is checked at least every 20 minutes to ensure that it is not in distress. 687 BREEDING OF POLICE CANINES 687.10 A canine handler shall not knowingly permit his canine to breed with any other dog, without the written approval of the Chief of Police. 690 DISPOSITION OF CANINES 690.10 Whenever a canine handler leaves the unit, the canine assigned to him will remain in the unit, unless the canine is unfit for duty. 690.15 Canines considered unfit for duty may be made available to the last handler and that officer may purchase the animal for a nominal fee, upon recommendation of the Chief of Police. If the officer purchases the animal the officer will sign a "hold harmless" agreement releasing the city, the police department, the canine unit and its personnel from anything which concerns the animal from that date forward. 695 INSPECTIONS 695.10 The handler will be subject to a regular inspection process completed by the canine Program Manager. The areas inspected will consist of the handler's personal appearance, dog's appearance, kennel upkeep, vehicle care, and equipment maintenance. 695.20 SATISFACTORY EVALUATIONS. The handler must maintain a satisfactory evaluation. In the case of an unsatisfactory finding, the handler must correct it prior to the next inspection. Failure to comply could result in the handler's removal from the canine unit. f ,'7 :) a cn 3 m cn o' mm CL m .« m —I cnn � S ,.r � m � N N m C CD cn m �n m m ' m CD cn o' D mm rt m cn cn = n En m O <. m N S n v' m O1< N 0 0 (D -@ � 2. o �' ; co mw m v �. dm m a m m ;2 m a cn 3 m cn o' mm CL m .« m —I cnn � S ,.r � m 7+ W 3 � N N � N 0 C CI fD C m � d 7 m � 7 m in W t0 D G• z m c (n C CD CD cn m CD m 4.1 m m G1 CD N S am O O N m O Z_ mw m�. m dm m a CL m ;2 :3 CD n m o N m I 7+ W 3 � N N � N 0 C CI fD T m � d 7 m � 7 m in W t0 D G• z m c (n C CD CD a N o < C � n 0 � (D 1 cn J9 C) O C n O^^ L, Z IV D O Z n 2 �1 O 2 m n O �1 r Y I Z O C W r c� O v N m ',1 '16 EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve plans and specification and to authorize staff to solicit bids for the installation of a roof for City Hall above the City Council Chambers at 350 Main Street. Project No. PW 08 -02. (Fiscal Impact: $125,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to solicit bids for the installation of a roof for City Hall above the City Council Chambers at 350 Main Street; and (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City Hall roof above the City Council Chambers has been identified by staff as having sufficient deficiencies as to warrant a replacement. Staff recommends that this project move forward and that the roof be replaced. ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: $125,000 $125,000 301 -400- 8201 -8511 Adopt plans and specifications $125,000 ORIGINATED BY: DATE: /- � -D8 Dan Garcia, Assistant City Engineer REVI DATE: Y 4 Jeff ty Manager 077 l Hw39 NVUVHNVY1 10 ai:; vt ,�c ---- -� -- --�- -- .lit --�T _ - - -- - - - -- - - - - -- - -- - -- - � - ��;�� \, ��'3Jt7 �- 3ltiitlh*YH 10 LLr✓ NOIIV301 133COIld _ L TJ 1, j I � , T II I 4] Ii !i i t- �JuC�l �l Ii�� y��"lC�-- - -_.Li 1E �i Ii � li � I U U �� r I I ! [JL C�aoaau _ -JLJI �,. I �.". , xMJ IS01 -:) AalllH3� s3'130NV ,J7 ;<i �t lJ s3139tJV so i 30 +118 ' r EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to authorize two members of the Aviation Safety and Noise Abatement Committee to attend the 2008 University of California, Davis Air Quality Research Center's Symposium on Aviation Noise & Air Quality in Palm Springs. (Fiscal Impact: $2,500.00) RECOMMENDED COUNCIL ACTION: 1) Authorize attendance of the 2008 Air Quality Research Center's Symposium on Aviation Noise & Air Quality by two members of the Aviation Safety and Noise Abatement Committee; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The 2008 University of California, Davis Air Quality Research Center Airport Noise and Air Quality Symposium is being held in Palm Springs, California from March 2 -5, 2008. In years past, members of the City Council, ASNAC and staff have attended the symposium and found it to be informative. This year it is recommended that the City Council authorize two members of ASNAC to attend the conference. The Committee would like to send Suzanne Fuentes and Richard Hurst. It is recommended they report back to the Council in writing with pertinent information that could benefit the City in current efforts to forge a working relationship with Los Angeles International Airport. ATTACHED SUPPORTING DOCUMENTS: Conference brochure for 2008 Airport FISCAL IMPACT: $2,500 Operating Budget: $200,000 Amount Requested: $2,500 Account Number: 001 -400- 2901 -6406 Project Phase: NIA Appropriation Required: Yes X No , ORIGINATED Citv Manaaer DATE: 12 Sunday, March 2 - W—r N�DISE :2 O S {rlxir.`,C C'rJ11�1�',A Q�I'' r �r`•� Irjlp'f: 1!iSli ` %Y rti I� Tc?I l:cl oe �c` :P it I ;C! "ri ac7csol(� Ilk i69 t,C� S Jxr s C7 lw— �'243� S r:`� /e�j.;pc : , -. _ fif riil_ °3rC {.J7.e(,"al I.?'??) . )a�/ �: r•fLi ..0 -i�;� _,.I•.rfr!la.l�.. rih t.r_(.P Yfyt! %' %_ rr-f (C..I 'r / •n Fi- : (,.tee . � �1 � / %(, 4 ,' .`.,� r, IV h�` / J@a�l'l!...f'�.� - .J✓ I �',f If„.rr':Yi GPrl.l 1. %: lC,IGi/'.: . _Hire rA (�i rCr 1 -.'• iix'n -' r,.r�'�Yr�- I-T1 `: t.rlr r\ : I 1 pI � iii j.,.0 !- cIIrY, ri': rr7rr_,' Ir /° a1�3a�r3r rf ; •'i.6 I-Y� crtia,�f, �; ��Ic -. ` L`1� � r < r `C',, �- QVALlT7 :1V1 .l )nII Cf _ C4 rlyi'.I: WAIR rY? J cP! cpr��L!fn c s: Gt' J �n it l� i a.:.s., ..:. ,. ._,•, � :. _. ...: .. ''yoe$loa_... _ LA... x._ vfYc.' �..: Yr3. a. n:. ��i' i.•sv'_nSe�.:43%l��'F�.4*i::.�; •.�4b't�Wr�s3..ii' ^ik`;ii s irt•�,n 1 : � vm Gr p� t I �J" Ck D 1 a PO N, �Ii�FN,TFIry - ss - c a k R PO N, �Ii�FN,TFIry - ss - �$ i .rc SESSION IV SESSION V tzt CJ . .. �: � � -- I�1'I � J(.j �r.''•� � �P'i ��::�- �`: is .� ' =,:_}; SESSION V1 - BRfA�(bt�'S''.: r Ts , Yte._ V t:,; {..r , •. -'' J; SESSION VII _ ,. ;<i,_ :, _ ., I ':C i lllc) tE fir•'_ }� 1,. �iel6iZ J ?7.21 r)r .� - .. r�a. s _tit ,YI Registration Form Flying Green: A Thoroughbred Approach to Winning the Race for the Environment A separate form is required for each registrant. Name and affiliation will appear on name badge. Please print legibly or type. Name LAST Institution /Affiliation Address STREET CITY Phone Fax FIRST MI REGISTRATION FEES ARE PER PERSON Amount Totals • Regular Registration $775 $ • Government Agency, Academia $575 $ ❑ AQ Agency /Environmental /Community $320 $ ❑ Invited Speakers /Sponsors (names will be verified) $N /C $ O Students - submit application (see website) $75 $ _ LUNCHES O Airport Roundtable (Tues) $39 $ CONCURRENT PRE - SYMPOSIUM TUTORIALS - Sunday, March "2, 1 -5pm • Noise 101 $99 $ • Air Quality 101 $99 $ • Noise 205 - Funding $99 $ • Air Quality 203 -How To $99 $ EXHIBITOR REGISTRATION O Exhibit Space $575 $ TOTAL: $ 1. Please list any special needs below (ex: food allergies, accessibility needs, etc) STATE ZIP /POSTAL CODE COUNTRY 2. Check here if you do not want to be listed on the participant roster ❑ PAYMENT INFORMATION PLEASE INCLUDE AREA/COUNTRY CODE We do not accept Purchase Orders, nor do we issue invoices for conference registrations. O Enclosed is my check /money order made payable to "UC Regents" O Please charge my: ❑ VISA O MasterCard O American Express ❑ Discover PLEASE INCLUDE AREA /COUNTRY CODE Email Required for confirmation purposes. participation roster and receipt CRE0IT CARD NUMBER EXPIRATION DATE NAME OF CARD HOLDER (AS IT APPEARS ON CARD) SIGNATURE OF CARD HOLDER 15 EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding a staff analysis of potential revenue impacts to the City due to the State budget crisis. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In the past the California Legislature looked to local revenues to help solve the budget shortfalls which significantly impacted cities and counties. Proposition 1A was a proposition in the state of California on the November 2, 2004 ballot which successfully passed. The proposition is intended to protect revenues collected by local governments (cities, counties, and special districts) from being transferred to the California state government for statewide use. Specifically Prop 1A protects local funding for public safety, health, libraries, parks, and other locally delivered services; prohibits the State from reducing local governments' property tax proceeds; allows the provisions to be suspended only if the Governor declares a fiscal necessity and two- thirds of the Legislature approve the suspension. Suspended funds must be repaid within three years. Prop 1A also requires local sales tax revenues to remain with local government and be spent for local purposes. Based on current information from the League of California Cities there is no serious proposal by the administration or legislative leadership to invoke Proposition 1A property tax borrowing. The Governor is expected to declare a Fiscal Emergency under Proposition 58 for the purpose of enacting mid -year spending cuts. Proposition 58 gives the Governor the power to impose current year budget reductions and then the Legislature may respond. If Proposition 58 is invoked, there is very little in terms of City revenues that might be impacted. Most state subsidies have already been allocated this year, and property tax, sales tax and other local tax revenues are local revenues and not within the authority of Proposition 58 to alter. (Continued on next page) Attachments: None FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Appropriation Required: ORIGINATED BY: DATE: d 9 /08 Deborah Cullen, Director of Finance 1 REVI DATE:- Jey wart, City Manager r' EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 BACKGROUND & DISCUSSION (Continued) Beginning in FY 2008 -2009 (July 1, 2008), the Legislature may temporarily suspend the property tax revenue protection provision of Prop 1A under certain very restrictive conditions. The Legislature may "borrow" not more than 8 percent of the total property tax revenues if: 1. The Governor issues a proclamation of "severe financial hardship "; 2. The Legislature enacts an urgency statute suspending Prop 1A property tax protection with two- thirds vote of each house; and 3. The Legislature enacts a law providing for full repayment of the "borrowed funds" plus interest within three years. The Legislature may not enact such a suspension more than twice in any 10 -year period and may only do so if any previous borrowing under this provision has been repaid. The impact would be based on our actual property tax revenues for FY 2006 -2007 of $5.5 million, the potential 8 percent impact to the City would be $440,000, although this is just an estimate of the potential impact because Prop 1A cannot be invoked until the State begins Fiscal Year 2008 -2009. But note that Proposition 1A says nothing about how the loans are exacted among the counties, cities and special districts. The Legislature could hold the county harmless, borrowing only from cities and special districts. Or it could borrow the entire amount from the county. So it is purely an estimate to calculate the City's possible exposure of 8% of the property tax revenue. At this time, it is not clear whether the VLF swap revenue is going to be considered as "property tax revenue ". VLF swap revenue is distributed out of the ERAF revenue pool which is designated as property tax revenue but this is not clearly addressed in Prop 1A. The City's FY 2006 -2007 actual VLF swap revenue was $1.1 million so the potential risk would be 8 percent or $88,000. If the State does invoke Prop 1 A in FY 2008 -2009 it could possibly impact the fourth quarter of the City's FY 2007 -2008. If there is any projected fiscal impact statewide in FY 2008 -2009 that would translate to the City, we would project one -fourth of any estimated loss in FY 2007 -2008 and adjust FY 2008 -2009 revenue estimates There are similar protections for Proposition 42 Transportation Sales Tax in Prop 1A of 2006. Prop 42 of 2002 earmarked revenues from the state sales tax on gasoline for transportation purposes including local streets and roads. Under longstanding provisions of Prop 42 and its implementing legislation, cities and counties received no allocation in FY 2007 -2008. In FY 2008 -2009, cities are due to receive nearly $300 million (allocated on a per capita basis); this translates to an estimated $164,384 for the City. In November of 2006, the voters approved another Prop 1A, this one providing protection for the Prop 42 transportation sales tax. Similar to the property tax protections in Prop 1A of 2004, the 2006 measure provides that the Legislature may borrow Prop 42 revenues, but only under the same stipulation posted in Prop 1A of 2004. This means that 8 percent of the $164,384 or $13,151 would be at risk. (S- EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 BACKGROUND & DISCUSSION (Continued) Other local revenue sources that might be impacted by the State's budget deficit include all state funded grants that may be reduced to help balance the State budget. Current research shows that the only funds utilized by the City that might be affected would be from the COPS grant that is used for supplemental police services and equipment. l: ', EL SEGUNDO CITY COUNCIL MEETING DATE: January 15, 2008 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action to authorize the Los Angeles Air Force Base to install a temporary on- street fence within the City's right -of -way on the east side of Douglas Street between El Segundo Boulevard and Mariposa Avenue. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the installation of temporary on- street fence on the east side of Douglas Street between El Segundo Boulevard and Mariposa Avenue to facilitate the Los Angeles Air Force Base construction; and (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The new Los Angeles Air Force Base ( LAAFB) facility is under construction northwest of the intersection of El Segundo Boulevard and Douglas Street. As part of this project, the LAAFB is constructing new perimeter security fence along Douglas Street. (Background and discussion continued on the next page......) ATTACHED SUPPORTING DOCUMENTS: Proposed Construction Drawing. FISCAL IMPACT: Operating Budget: Capital Improvement Program: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: No ORIGINATED BY: DATE: o . M `Daniel R"'arcia . As ' ant City Engineer / Y g It DATE: / Jef,YVewart, City Manager 14 .. BACKGROUND & DISCUSSION: (continued) In order to maintain security during construction of the new fence, the LAAFB is requesting to install on- street temporary fence approximately ten (10') west of the existing curb. The proposed temporary fence would not encroach into the traffic lanes. The temporary fence would run within the temporary parking easement granted to LAAFB by the City council on November 1, 2005. City staff has reviewed the initial proposal favorably as it imposes minimal impact on motorists. The temporary fence will be removed from Douglas Street by March of 2008 before start of the two -way conversion project by the City. 9:1] Now IPA