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2008 DEC 02 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 2, 2008 - 5:00 P.M. Next Resolution # 4578 Next Ordinance # 1425 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. l0 SPECIAL ORDER OF BUSINESS: None CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) - -3- matter 1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 2. Allstar Fire Equipment Co. v. City of Los Angeles, LASC Case No. BS115556 3. Coleman v. City of El Segundo, LASC Case No. YC057685 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters City Negotiators: City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented management/confidential employees (City employees who are not members of bargaining units); (2) El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; (4) the El Segundo Police Management Association. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter SPECIAL MATTERS: - 0- matter 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 2, 2008 - 7 :00 P.M. Next Resolution # 4578 Next Ordinance # 1425 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Wes Harding, El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch 003 PRESENTATIONS a. Proclamation proclaiming the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 13, 2008 at 7:00 p.m., through December 23, 2008, and inviting the young and young at heart to experience the wonders of this El Segundo holiday tradition. b. Commendation to Benny Pessia honoring him as the El Segundo Police Department's RSVP of the Year. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 004 4 I. Warrant Numbers 2568886 to 2569089 on Register No. 4 in the total amount of $1,340,791.49 and Wire Transfers from 11/07/2008 through 11/2012008 in the total amount of $1,767.156.63. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Regular City Council Meeting Minutes and Special City Council Meeting Minutes of November 18, 2008. Recommendation — Approval. 3. Consideration and possible action regarding a proposed Amendment No. 3 to the contract with Jenkins & Hogin, LLP for City Attorney services. (Fiscal Impact: $0) Recommendation — (1) Approve Amendment No. 3 to the contract with Jenkins & Hogin, LLP increasing the hourly rates and retainer amount for City Attorney Services; (2) Alternatively, discuss and take other action related to this item. 4. Consideration and possible action authorizing the recording of the Notices of Completion and authorizing the City Manager to accept completion of work for 81 homes related to the City's Residential Sound Insulation Program Groups 24 (Project No. RSI 08 -02), 25 (Project No. RSI 08 -03) and 26 (Project No. RSI 08 -04). (Final Contract Amount: $795.617.93, $753,940.48 and $797,024.16) Recommendation — (1) Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of Completion in the County Recorder's Office; (2) Authorize the City Manager, or designee, to close out Projects Nos. RSI 08- 02, RSI 08 -03 and RSI 08 -04; (3) Alternatively, discuss and take other action related to this item. 5. Consideration and possible action to clarify and supplement Resolution 4574 adopted on October 21, 2008 establishing certain city -wide fees and charges specifically for Building Safety Division and Fire Department for public services provided to the public. (Fiscal Impact: $0) Recommendation — (1) Adopt Resolution to clarify and supplement Resolution No. 4574; 2) Alternatively, discuss and take other action related to this item. 00 6. Consideration and possible action authorizing the City Manager to execute a Professional Services Agreement, in a form approved by the City Attorney, with All City Management Services Inc. (ACMS) for crossing guard services to El Segundo Unified School District schools for a period of one year, plus an annual renewal extension. (Fiscal Impact: $75,600; 2008 -2009) Recommendation — (1) Authorize the City Manager to execute a one year professional services agreement, in a form approved by the City Attorney, for crossing guard services to ESUSD with All City Management Services Inc.; (2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding the annual Resolutions updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for El Segundo City Employees' Association, El Segundo Police Support Services Association and El Segundo Supervisory and Professional Employees' Association. (Fiscal Impact: Included in Adopted Budget) Recommendation — (1) Adopt the required Resolutions; (2) Alternatively discuss and take other action related to this item. 8. Consideration and possible action regarding a Resolution providing for salary increases and benefit changes to Chapter 1A2 (Management - Confidential Series - includes all non - represented employees except the City Manager) of the El Segundo Administrative Code. (Fiscal Impact: $235,294 salary and benefit increases for Executive Management, Mid - Management/Confidential Employees; plus $190,419 in Salary Increases to resolve Salary Compaction in Public Safety for a grand total of $425,713.) Recommendation — (1) Adopt the attached Resolution; (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action to award a standard Public Works Contract to Southwest Pipeline and Trenchless Corporation for trenchless rehabilitation of the sanitary sewer main on Imperial Highway from east to west City limit. Approved Capital Improvement Project. Project No. PW 08- 10 (Fiscal Impact: $465,795.00) Recommendation — (1) Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Southwest Pipeline and Trenchless Corporation, in the amount of $465,795.00; (2) Alternatively, discuss and take other action related to this item. 6 ii()(3 10. Consideration and possible action to allow banners from the Young Americans Workshop Committee to be hung over Main Street at no cost. (Fiscal Impact: $178.00) Recommendation — (1) Approve the request from the Young Americans Workshop Committee regarding its banners; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA NEW BUSINESS REPORTS — CITY MANAGER REPORTS — CITY ATTORNEY REPORTS — CITY CLERK 11. Consideration and possible action regarding Council consensus to cancel the January 6, 2009 City Council Meeting. (Fiscal Impact: None) Recommendation — (1) Approve cancellation of the January 6, 2009 City Council Meeting; (2) Alternatively, discuss and take other action related to this item. REPORTS — CITY TREASURER REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Council Member Fisher — 7 12. Consideration and possible action to review and either uphold, overturn or modify the Traffic Committee decision regarding the proposed placement of stop signs on Hillcrest Street at Sycamore Avenue. (Fiscal Impact: $1,000) Recommendation - (1) Review the Traffic Committee decision of October 2, 2008 regarding the placement of stop signs at the intersection of Hillcrest Street and Sycamore Avenue; (2) Alternatively, discuss and take other action related to this item. Council Member Jacobson — Mayor Pro Tern Busch — Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se g.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: Vay. TIME: 3 ... 3?o a 6, gods' P,,1. NAME: 'el Ity? (- 8 � 1 I I o a m t 011 Citp of (11 Orgunbo, California WHEREAS, Great and wonderful events are many times the inspiration of one person, like Ken Bailey, whose simple idea, that a decorated tree be placed at the end of the cul -de -sac on the 1200 Block of East Acacia in celebration of a neighborhood Christmas 1949, is today an annual holiday tradition in E 1 Segundo, worthy of national media coverage, and known as Candy Cane Lane; and WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn - blowing E1 Segundo fire truck to light the beautifully decorated homes on Candy Cane Lane as he makes his way into a snow - covered Christmas Village situated at the end of the cul -de -sac, where he then climbs on his sleigh from which he sends good cheer each year for 10 nights this year to hundreds of boys and girls, residents and tourists; and WHEREAS, Magnolia trees are brightly decorated and artificial snow is supplied by the City. The E1 Segundo CommunityBand plays and propertyowners dress up their homes for all the oohs and aahs and the tradition of Candy Cane Lane. A few good merry men of Candy Cane Lane, like Tom Lindsay, have given their merry Ho, Ho, Ho's, year after year, in the same Santa suit donated by Chevron. A big thanks to Spring Cleaners for generously making sure Santa's suit is sparkling and mended for the season. The RSVPs and ESHS volunteers make sure the crowds maneuver down the Lane in a safe and orderly fashion; and toys are donated by Mattel and given to the children. WHE RE AS, Least we forget, we herein list the names of the folks that are synonymous with Candy Cane Lane: the Bradys, Borgattas, Bruemmers, Brunnenkants, Doukakis, Eyres, the Greens, Hos, Hudspeth, Kehls, Leachs, Manumaleuna, McEwan, Mitchells, Moores, Mortesens, Odles, Palmers, Phillips, Sanchez, Schlenderings, Steinbergs, Turnbulls, Walters, and Warwicks. NOW, THEREFORE, on this 2nd day of December, 2008, the Mayor and Members of the City Council of the City of El Segundo, California, proclaim the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 13, 2008 at 7:00 p.m., through December 23, 2008, and invite the young and young at heart to experience the wonders of this El Segundo holiday tradition. l/ 11:J ommenbattollCitp of (11 begunbo, California WHEREAS, The goal of the El Segundo Police Department's Retired Senior Volunteer Program ( "RSVP ") is to supplement and assist both the Field Operations and the Administrative Services Bureau in their efforts to better serve the citizens of the City of El Segundo; and WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as representatives of the City and the Police Department, must maintain an image at all times that parallels the professionalism of the El Segundo Police Department; and WHEREAS, Benny Pessia has been an E1 Segundo Police Department RSVP since May 25, 1995, working the required four hours per week. In addition, Benny assists the Crime Prevention Unit with other tasks; and WHEREAS, Benny Pessia never fails to come to work with a smile and an eagerness to help with any request, and make invaluable contributions to the RSVP program and to our community with enthusiasm and support; and WHEREAS, Benny Pessia has been selected by the City of El Segundo as the recipient of the El Segundo Police Department's RSVP of the Year Award in recognition of the 96 volunteer hours he has given to the El Segundo Police Department's Retired Senior Volunteer Program over the past year. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, on this 2 °d day of December, 2008, here by commend Benny Pessia for his invaluable contributions to the Retired Senior Volunteer Program, and invite all citizens in recognizing Benny Pessia as the El Segundo Police Department's RSVP of the Year. _ _ C % 11 'A . w G C. ' 1, A. L O T i e m v_ n 1 3• l m o f S 8 IN 2 �m tiTC�� E t�on 8 T j� E 9 M Cjs7 v per_ -� �Zj r y T y O n m c c C 0 v W v 1p 1p 1. N O Ojo N+�J a tP �041H J J V O YID W {T {FN O N p Dy T �D O �r �g 2 O 0 SL A 3 or i C S 8 IN 2 �m tiTC�� E t�on 8 T j� E 9 M Cjs7 v per_ -� �Zj r y T y O n m c c C 0 v W v 1p 1p 1. N O Ojo N+�J a tP �041H J J V O YID W {T {FN O N p Dy T �D O �r �g 2 O CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/07/2008 THROUGH 11/20/2008 Date 11/10/2008 11/12/2008 11/13/2008 11/13/2008 11/14/2008 11/14/2008 11/14/2008 11/14/2008 11/14/2008 11/19/2008 11/19/2008 11/19/2008 11/7-11/20/08 Payee Amount Description West Basin 1,069,132.56 H2O payment Health Comp 2,340.53 Weekly claims Employment Development 51,939.46 State Taxes IRS 244,851.08 Federal Taxes Federal Reserve 300.00 Employee I Bonds correct prior memo State of CA 1,153.24 Child support withholdings Nationwide Retirement 29,383.19 457 contributions Manufactures & Traders 4,317.34 Vantage 457 Manufactures & Traders 34,325.00 Vantage 457 Cal Pers 279,628.03 Retirement Health Comp 2,479.82 Weekly claims Lane Donovan Golf 21,236.41 Payroll Transfer Workers Comp Activity 26,069.97 SCRMA checks issued 1,767,156.63 DATE OF RATIFICATION: 12/02/08 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: i o Lo Depu Trea rer Date 2 pS Director o finance Date City Ma�WF Date 1,767,156.63 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 1.. jar REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 18, 2008 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Brann - Absent Council Member Fisher - Absent Council Member Jacobson - Absent Clerk Domann adjourned the meeting to 7:00 p.m. due to a lack of quorum. PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: None CLOSED SESSION: - NONE The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) - -3- matter City of El Segundo vs. City of Los Angeles, et. al. LASC No, BS094279 Allstar Fire Equipment Co. v. City of Los Angeles, LASC Case No. BS115556 Coleman v. City of El Segundo, LASC No. YC057685 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 1 L i J Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters City Negotiators: City Manager Jack Wayt; Human Resources Director Bob Hyland; Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented management/confidential employees (City employees who are not members of bargaining units); (2) El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; (4) the El Segundo Police Management Association. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter SPECIAL MATTERS: - 0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 18, 2008 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Roger Kinsey, Pacific Baptist Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS a. Council Member Fisher presented a Proclamation to Kevin Smith, Fire Chief, announcing Spark of Love Toy Drive November 25 through December 15, 2008 b. Katie Holmes, American Cancer Society, spoke regarding the "Relay for Life" and presented a certificate of appreciation to the City. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Brann - Absent Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jack Kenton, resident, spoke regarding the need for a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. Brad Listall, resident, spoke in favor of a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. Mr. Fotty, spoke in favor of a four -way stop sign and at Hillcrest and Sycamore and /or Hillcrest and Acacia. Dave McPherson, spoke in favor of a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 3 l�iJ Celese Peskis, resident, spoke in favor of a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. Resident, spoke in favor of a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. Peter Lewis, resident, spoke in favor of a four -way stop sign at Hillcrest and Sycamore and /or Hillcrest and Acacia. Council consensus to agendize the stop sign item for the Council next meeting. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tem Busch to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER BRANN ABSENT B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS Consideration and possible action to adopt the Aviation Safety and Noise Abatement Committee's (ASNAC) recommended comments to the California Department of Transportation in response to Los Angeles International Airport's (LAX) request for a Noise Variance regarding its operations at LAX. Suzanne Fuentes, Aviation Safety and Noise Abatement Committee, gave a report. Council consensus to receive ASNAC recommendations as part of El Segundo's input to the LAX Noise Variance process. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2568633 to 2568885 on Register No. 3 in the total amount of $558,075.31 and Wire Transfers from 10/24/2008 through 11/06/2008 in the total amount of $1,117,342.40 and authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 4 �;iv 3. Approved Regular City Council Meeting Minutes and Special City Council Meeting Minutes of November 5, 2008. 4. Approved revised Class Specification for the job classification of Park Maintenance Supervisor. 5. Approved the Employment Examination Plan for Pool Maintenance Technician. 6. Accepted the work as complete on the project for the 2007 -2008 annual contract for curb, gutter, handicap access ramps, sidewalk and other minor improvements at various locations citywide. Approved Capital Improvement Project. Project No. PW 08 -05. CDBG Project No. 601066 -07. (Fiscal Impact: $231,446.20) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. 7. Approved Professional Service Agreement No. 3874 with AKM Consulting Engineers for improvements to the City's wastewater collection system, specifically a conceptual design of possible elimination of Pump Station No. 7 (640 Virginia Street), the upgrade of Pump Station No. 1 (625 West Acacia Avenue), and the replacement of the force main from Pump Station No. 1 to Imperial Avenue. (Fiscal Impact: $276,480) Authorized the City Manager to execute the agreement in a form as approved by the City Attorney. 8. Authorized staff to solicit bids for the upgrade of field lighting at George Brett Field and the Softball Field in Recreation Park at 339 Sheldon Street. Approved Capital Improvement Program Project No. PW 08 -15 (Fiscal Impact: $290,000) 9. Authorized the City Manager to enter into Agreement No. 3875 to accept a matching grant of $24,000 in funding from the Governor's Office of Emergency Services ( "OES ") that authorizes the El Segundo Fire Department to evaluate and implement a pilot community notification system for mass notifications. The City's twenty percent (20 %) match will be through a soft match of staff resources and Beach Cities Community Awareness and Emergency Response Association ( "CAER ") participation. (Fiscal Impact: $24,000) 10. Approved Resolution No. 4577 to support the City's participation in the South Bay Cities Council of Governments Energy Partnership and our City's participation in the programs and projects of the South Bay Environmental Savings Center. (Fiscal Impact: None) 11. Accepted the withdrawal of Bid from DAB Construction, Inc.; Determined that the failure to acknowledge Addendum #2 on the bid form by S &L Specialty Contracting, Inc. be considered a "immaterial irregularity "; Waived the "immaterial irregularity" of the Bid from S &L and awarded Contract No. 3873 to S &L Specialty Contracting, Inc. for construction related to Group 29 (27 homes) of the City's Residential Sound Insulation Program (Project No. RSI 08 -17). (Estimated construction cost and retention: $547,800); Authorized the City Manager to execute a contract in a form approved by the City Attorney. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 5 1✓ i MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to approve Consent Agenda Items 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER BRANN ABSENT. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER - NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Brann — Absent Council Member Fisher — NONE Council Member Jacobson — Spoke regarding the recent Los Angeles County earthquake exercises. Mayor Pro Tern Busch — 12. Consideration and possible action regarding a presentation and discussion regarding public art regulations and direction to the Planning and Building Safety staff to prepare an ordinance amending the Municipal Code to establish regulations for a "Percent for Art or Art in Public Places Program ". (Fiscal Impact: None) Greg Carpenter, Planning and Building Safety Director, gave a report. Council consensus to have staff return to Council with a report on developer feedback regarding incentives to provide public art in their projects and /or amend the Zoning Code to voluntary incorporate public art into existing landscaping requirements, and a policy to encourage public art to be voluntary incorporated into development agreements. Thanked El Segundo Firefighters for their service during the recent firestorms. Mayor McDowell — Thanked El Segundo Firefighters for their service during the recent firestorms. Also congratulated the United States Air Force on the first "Air Force Week Los Angeles ". Noted that El Segundo residents can drop off waste cooking oil at Stuft Pizza during the upcoming Thanksgiving weekend. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 6 1. is PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jack Kenton, spoke regarding public art and City murals and noted at free airplane rides to be given at the Torrance airport on December 6 at noon for between the ages of 8 -18. MEMORIALS — NONE CLOSED SESSION — NONE ADJOURNMENT at 7:50 Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2008 PAGE NO. 7 L .i .-j SPECIAL CLOSED SESSION MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, NOVEMBER 18, 2008 — 4:00 P.M. CALL TO ORDER — Mayor McDowell at 4:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present — arrived at 4:03 p.m. Council Member Brann - Absent Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total). Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable by a fine of $250. - NONE SPECIAL MATTERS: -1- matter City Negotiators: Assistant City Manager Bill Crowe; Human Resources Director Bob Hyland; Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (a) Unrepresented management/confidential employees (City employees who are not members of bargaining units); (b) El Segundo Police Officers' Association; (c) El Segundo Firefighter's Association; and (d) El Segundo Police Management Association. ADJOURNMENT — at 5:05 p.m. Cathy Domann, Deputy City Clerk EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a proposed Amendment No. 3 to the contract with Jenkins & Hogin, LLP for City Attorney services. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1) Approve Amendment No. 3 to the contract with Jenkins & Hogin, LLP increasing the hourly rates and retainer amount for City Attorney Services; 2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Draft Amendment No. 3 to Jenkins & Hogin Contract 15 Year Summary of City Attorney Budget FISCAL IMPACT: $0 Amount Budgeted: $ Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Mark Hensley, City Attorney REVIEWED BY: �a,�'� APPROVED BY: Jack Wayt, City Ma#f�a' BACKGROUND AND DISCUSSION: On July 20, 2004 the City Council approved a contract with Jenkins & Hogin for purposes of providing the City with City Attorney services. Pursuant to the current agreement the billing rates are: Assistant City Attorney $155 per hour; City Attorney $160 per hour; associates $165 per hour; and, partners $190 per hour. Additionally, the agreement provides for a retainer rate of $6,200 per month that includes 35 hours of work per month and attendance at up to four Council Meetings per month. For the past several years of the agreement, approximately 41 hours per month have been billed for retainer services that have resulted in the City paying approximately $151 per hour for retainer services. The above rates were approved pursuant to Amendment No. 2 to the Agreement and took effect on October 1, 2007. Jenkins & Hogin is requesting that effective January 1, 2009 the hourly rates all be increased by $5.00 per hour and that the retainer amount be increased to $6,400 which will result in the City paying an estimated $156 per hour for retainer services. The requested increases represent an approximate 3% increase to the existing rate structure. It is always difficult to forecast legal expenses given the uncertainty of potential lawsuits that may be filed against the City and the various issues that may arise in the governmental setting. However, utilizing the past 3 fiscal years of legal billings, it is projected that the proposed amendment would result in an approximate increase of $10,000 in billings to the City. It is anticipated that the $10,000 can be absorbed within the proposed 2008/09 City Attorney's budget (the City Attorney's Office has operated below budgeted levels for the past several years). Attached for Council review is a 15 year history of the City Attorney's projected and actual budget. This budget reflects all legal fees incurred by the City from all law firms providing general legal services to the City except for legal services relating to the City's ongoing oversight of the LAX Master Plan process and legal services relating to "insurance defense" litigation. AMENDMENT NO.3 TO AGREEMENT FOR CITY ATTORNEY SERVICES THIS AMENDMENT NO. 3 is being made and entered into this 2nd day of December 2008, by and between the City of El Segundo, a General Law City ( "City ") and the law firm of Jenkins & Hogin, LLP ( "JI -I ") with respect that AGREEMENT FOR CITY ATTORNEY SERVICES dated September 1, 2004 ( "Agreement "). The City and JH do hereby agree that effective January 1, 2009 the Agreement shall be amended as follows: Section 4.A. "Basic Retainer" shall be amended in its entirety as follows: "JH shall be compensated for the performance of basic retainer services pursuant to this Agreement in the amount of Six Thousand four hundred dollars ($6,400.00) per calendar month. Basic retainer services for the purposes of this Agreement shall be deemed to be: Attendance at up to Four (4) City Council meetings per month, of whatever length, and office hours of Eight (8) hours per week in the City Hall. Section 4.13.1. "Performance of Services Designated City Attorney and Assistant City Attorney" shall be amended it its entirety as follows: "For all time spend by the designated City Attorney and Assistant City Attorney in excess of the basic retainer rate per calendar month, JH shall be compensated on an hourly basis of One Hundred Sixty Dollars ($160.00) per hour for all time so spent by the Assistant City Attorney, and One Hundred Sixty Five Dollars ($165.00) per hour for all time so spent by the City Attorney. The hourly rates designated City Attorney and Assistant City Attorney, exclusive of basic retainer services, shall be increased or decreased subject to City Council Approval." Section 4.B.2. "Legal Services Provided by Attorneys Other Than Designated City Attorney and Assistant City Attorney" shall be amended it its entirety as follows: "JH shall be compensated for the performance of legal services by attorneys other than the designated City Attorney and Assistant City Attorney at the hourly rate of One Seventy Dollars ($170.00) per hour for associates and One Hundred Ninety Five Dollars ($195.00) for partners, except for bond and financial work." All other terms and conditions of the Agreement shall remain in full force and effect. -, I r-0 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to Agreement City Attorney Services to be executed by their representatives as follows: Attest: Cindy Mortesen, City Clerk CITY OF EL SEGUNDO, a General Law City Kelly Mc Dowell, Mayor Jenkins & Elogin,LLP CITY OF EL SEGUNDO CITY ATTORNEY ANNUAL EXPENDITURE BUDGET (AS PERCENTAGE OF TOTAL GENERAL FUND) FISCAL YEAR BUDGET ACTUAL GENERAL FUND % OF GENERAL FUND BUDGET ACTUAL 1992 -93 796,317 1,174,453 29,462,054 2.70% 3.99% 1993 -94 707,394 822,677 28,465,330 2.49% 2.89% 1994 -95 664,622 496,641 27,286,738 2.44% 1.82% 1995 -96 510,044 747,001 28,034,282 1.82% 2.66% 1996 -97 590,044 469,687 28,942,736 2.04% 1.62% 1997 -98 491,650 499,831 31,925,287 1.54% 1.57% 1998 -99 ** 491,850 476,058 33,681,630 1.46% 1.41% 1999 -00 501,950 572,250 37,418,050 1.34% o 1.53 /o 2000 -01 524,450 483,837 38,574,550 1.36% 1.25% 2001 -02 524,450 610,320 42,585,050 1.23% 1.43% 2002 -03 604,200 702,391 45,929,700 1.32% 1.53% 2003 -04 529,200 443,292 44,063,250 1.20% 1.01% 2004 -05 494,200 436,313 43,503,550 1,14% o 1.00 /o 2005 -06 524,200 405,449 48,657,900 1.08% 0.83% 2006 -07 524,200 326,534 52,956,800 0.99% 0.62% 2007 -08 529,200 429,819 55,268,150 0.96% o 0.78 /o 11/1812008C: \Documents and Settings\susiem \Local Settings \Temporary Internet Files \OLK75\Annual Budget review 11_18 2008 EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the recording of the Notices of Completion and authorizing the City Manager to accept completion of work for 81 homes related to the City's Residential Sound Insulation Program Groups 24 (Project No. RSI 08 -02), 25 (Project No. RSI 08 -03) and 26 (Project No. RSI 08 -04). (Final Contract Amounts: $795,617.93, $753,940.48 and $797,024.16) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notices of Completion in the County Recorder's Office; 2. Authorize the City Manager, or designee, to close out Project Nos. RSI 08 -02, RSI 08 -03 and RSI 08 -04; and /or 3. Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Lists of homes included in Groups 24, 25 and 26 FISCAL IMPACT: Included in Adopted Budget Amounts Budgeted: $877,250 (Group 24) $823,020 (Group 25) $867,020 (Group 26) Additional Appropriation: N/A Account Number(s): 116- 400 - 0000 -8960 ORIGINATED BY: James S. O'Neill, Program Manager REVIEWED BY: Greg Carpenter, Dir r of Pl in and Building Safety . APPROVED BY: Jack Wayt, City M BACKGROUND AND DISCUSSION: These projects are part of the City's Residential Sound Insulation (RSI) Program financed by federal grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los Angeles World Airports (LAWA). The RSI Program offers modifications to owners of qualifying residential property in the City of El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its meeting on March 18, 2008 the City Council awarded a construction contract to Tron Construction, Inc. (Tron) for construction for 25 homes, commonly referred to as Group 24 of the RSI Program. The final contract amount based on measured quantities is $795,617.93. 4 U� Also at its meeting on March 18, 2008 the City Council awarded construction contracts to S &L Specialty Contracting, Inc. (S &L) for construction for 56 homes, commonly referred to as Groups 25 and 26 of the RSI Program. The final contract amounts based on measured quantities are $753,940.48 (Group 25) and $797,024.16 (Group 26). N .A . CT N . A Vl N . A .A N -P . W N -P . N N � . ►-- N � . (=> N -Pb. . I�O N � . OK) N -P . --4 N � . C.N. N � . cn N � . -1:�, N � . W N � . N N -P . N -P . O N .A . IC N .(P . 00 N -P . 11 N -IP . CT N � . I (A N � . -A N � . w N . 0 N N � . 0 ►-- Q, ►V1 "� 110 �10 CT �1 --4 `D `D `D 'ND �D `D �D �D �O NNO 110 CT CT 110 `O N O O CT vA CT vA CT .P -P •P -P N N _P 4�1 O -P �• CD CD CD CD CD CD (D (D (D CD CD C CD `v A .-- CI. Q 0. ti. ti. t1. 4.. cL A.. CL Cs-- n n a 1 a . . . . . . . . . . � � � � � . > CL (D 0 . , ;--r cr ert W 'r C C7—' (77' A '� 00 CD CD W N •-- 4t it w r� r.r. A� ►.r b � N y S�k-. Polo- O "i O �4 �a N W N w O N N � N N 00 N N -_a N N ON N N (-A N N � N N W N N N N N N O N \O N - • 0o N J N - • 0 N ►-. 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N O 01 C 3 tD "t IC �O 110 �O 110 110 �O 110 D\ � `O J V) 10 w 11 J N N N N N N N N O �.1 O� ch c.h yr w w .p •- ►-- ►-- w w -- .�. J N N N N N N N N C o 0 0 0 0 d C. CD . . n CCDD CD ' EJ R CA O W O `t3 't3 10 1C3 `C3 `t3 't3 10 TS fy Sv O > > CD d (D > > > > > >aa >ym rD < CD CD CD CD CD CD CD CD CD CD .... ... ..... .... .... 00 J ON �-A .P W N •- C. O C) C N 01 ft a �D rr. A7 �.r O O CL 0 O TQ A� EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda Consideration and possible action to clarify and supplement Resolution 4574 adopted on October 21, 2008 establishing certain city -wide fees and charges specifically for Building Safety Division and Fire Department for public services provided to the public. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1) Adopt Resolution to clarify and supplement Resolution No. 4574; and 2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1) Corrected Cost Allocation and Fee Study Summary - Exhibit A 2) Resolution FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $0 Additional Appropriation: NIA Account Number(s): ORIGINATED BY: Rolf Schleicher, Fiscal Services Manager REVIEWED BY: Deborah Cullen, Director of Finance 'VI APPROVED BY: Jack Wayt, City Manal BACKGROUND AND DISCUSSION: After a properly noticed public hearing October 21, 2008, the City Council adopted Resolution No. 4574 which established city -wide charges and fees for certain public services. These fees and charges were reflected in the Revenue and Cost Specialists ("RCS ") report, entitled Cost Allocation and Fee Study Summary, which was incorporated by reference into Resolution No. 4574 and serves the basis for calculating all fees and charges. Exhibit A to Resolution No. 4574 summarized the fees and charges identified by the RCS report. Regrettably, Exhibit A to that Resolution failed to list certain fees and charges from the El Segundo Fire Department and Building Safety Division. This was done out of inadvertence and does not reflect any new fees, or increased fees, that were not already identified by the RCS report. To ensure that all fees and charges are in one document, it is recommended that the City Council adopt the draft resolution. If adopted, the resolution would amend Resolution No. 4574 by listing certain (already identified) ESFD and Building Safety Division fees in Exhibit A. Since these are neither new fees nor an increase to existing fee amounts, no additional public hearing or notice is required to implement the recommended action. 1 U J 1 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 #, SERVICE CITY PROPOSED FEE PLANNING SERVICES S -001 ADMINISTRATIVE USE PERMIT $3,345 per application /$1,670 per application (50% fee) for properties in the Downtown Specific Plan Area S -002 MINOR CONDITIONAL USE PERMIT $3,345 per application /$1,670 per application (50% fee) for properties in the Downtown Specific Plan Area S -003 MAJOR CONDITIONAL USE PERMIT $6,855 per application /$3,425 per application (50% fee) for properties in the Downtown Specific Plan Area S -004 ARCHITECTURAL/DESIGN REVIEW $450 per application /$225 per application (50% fee) for properties in the Downtown Specific Plan Area S -005 VARIANCE REVIEW $6,855 per application S -006 ADJUSTMENT REVIEW $2,570 per application /$1,285 per application (50% fee) for fence height adjustment on properties in the R -1, R -2 and R -3 S -007 ZONE TEXT AMENDMENT /ZONE CHANGE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -008 PRE - APPLICATION REVIEW $3,410 per application. This fee gets the applicant two meetings with staff. Half of this fee will be credited towards any future fees for this project. S -009 TRAFFIC STUDY REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -010 OFF -SITE PARKING COVENANT $300 per application S -011 PARKING DEMAND /SHARED PARKING STUDY $3,285 per study plus actual costs for Traffic Engineer S -012 GENERAL PLAN AMENDMENT REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -013 SPECIFIC PLAN REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -014 SPECIFIC PLAN AMENDMENT REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -015 SPHERE OF INFLUENCE AMENDMENT Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -016 ANNEXATION REQUEST REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -017 CFD ANNEXATION REQUEST REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -018 DEVELOPMENT AGREEMENT REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -019 COASTAL DEVELOPMENT PERMIT $770 per application S -020 PLANNED RESIDENTIAL DEVELOPMENT REV Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. t `� 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 V49151 NO CM 89RVICE C17Y PROPOSM FEE S -021 FISCAL IMPACT ANALYSIS In House: New: Single -Use Residential - $750 Single -Use Commercial - $1,500 Single -Use Industrial - $1,500 Two -Use Mixed - $2,000 Three Use Mixed - $2,500 Amendment: Single -Use Project - $250 Two -Use Project - $500 Three Use -$750 5 -022 SMOKY HOLLOW FLOATING ZONE PROC. Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -023 SMOKY HOLLOW SITE PLAN $2,060 per application - < 15,000 square feet $4,180 per application - — 15,000 square feet S -024 DENSITY BONUS AGREEMENT REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -025 ENVIRON. CATEGORICAL EXEMPTION $130 per a lication S -026 ENVIRON INITIAL STUDY /NEG DEC /RECIR $3,545 per application if prepared only by City staff /Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -027 ENVIRONMENTAL IMPACT REPORT REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -028 MITIGATION MONITORING Minor - $465 per project Major - Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -029 PRECISE PLAN MODIFICATION REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -030 TENTATIVE PARCEL MAP REVIEW $4,475 per map (Any County procesing fees are paid directly to the County by the applicant) S -031 TENTATIVE TRACT MAP REVIEW $4,845 per map plus $370 per lot for every lot over 5 (Any County procesing fees are paid directly to the County by the applicant) S -032 VESTING TENTATIVE TRACT MAP REVIEW $4,845 per map plus $370 per lot for every lot over 5 (Any County procesing fees are paid directly to the County by the applicant) S -033 RESUBMITTED MAP REVIEW $1,135 per ma S -034 LOT LINE ADJUSTMENT $1,365 per application S -035 LOT MERGER $1,365 per a lication S -036 REVERSION TO ACREAGE $5,245 per application S -037 CERTIFICATE OF COMPLIANCE REVIEW $1,510 per application S -038 RECIPROCAL ACCESS EASEMENT $1,345 per application plus actual costs for City Attorney S -039 CCBR REVIEW $1,350 per application plus actual costs for City Attorney L. J J 11124/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 i A 1, J `1 11/24/2008 CITY PF40POSM ME S -040 HISTORIC RESOURCE NOMINATION REVIEW $7,195 per a lication S -041 ADMIN DETERMINATION - DIR DECISION $1,110 per a lication S -042 ADMIN DETERMINATION - PC DECISION $1,650 per a lication S -043 SIGN PLAN REVIEW $110 per application S -044 MASTER SIGN PROGRAM Minor - $580 per application Major - Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -045 LARGE FAMILY DAY CARE PERMIT $220 per application plus $100 if a public hearing is requested. S -046 MOVED BUILDING SITE PLAN REVIEW $1,030 per a lication S -047 ZONING CONFORMANCE LETTER /REVIEW $745 per letter S -048 MODIF. TO DISCRETIONARY APPROVAL $3,250 per application S -049 TIME EXTENSION REVIEW $1,255 per application S -050 APPEAL TO THE PLANNING COMMISSION Resident - $1,100 per appeal for 50% cost recovery Non - Resident - $2,200 per appeal for 100% cost recovery S -051 APPEAL TO THE CITY COUNCIL Resident - $1,550 per appeal for 50% cost recovery Non - Resident - $3,100 per appeal for 100% cost recovery Inside the Coastal Appeal Zone - No Charge per State law S -052 STREET ADDRESS CHANGE $545 per a lication S -053 GENERAL PLAN MAINTENANCE 10% of all Building & Safety permit fees S -054 TEMPORARY USE PERMIT $745 per application /No fee for special events (including block parties) on properties in the R -1, R -2, and R -3 Zones. S -055 ENTERTAINMENT PERMIT $670 per a lication S -056 ADULT USE PLANNING PERMIT Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -057 AMPLIFIED SOUND PERMIT $110 per a lication S -058 ANIMAL PERMIT $340 er application S -059 ANIMAL PERMIT RENEWAL $170 per renewal S -060 ANIMAL PERMIT APPEAL Resident - $805 per appeal for 50% cost recovery Non - Resident - $1,610 per appeal for 100% cost recovery 5 -061 BUSINESS ZONING CLEARANCE Home Occupation - $110 per application Other Businesses - $55 per application S -062 PUBLIC NOTICING $120 per notice or deposit with actual costs, at the discretion of City staff. i A 1, J `1 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 OtTY PROPOSED FEE ENGINEERING SERVICES S -063 ENCROACHMENT PERMIT House Sewer Lateral Connection to Existing Sewer Main - $225 House Sewer Conenction to Existing Sewer Lateral - $145 S -064 EXCAVATION PERMIT Permit Issuance - $30 Inspection - $2.85 per linear foot of excavation or trench with a minimum of $140 Plan Check - $300 plus performance bond at a level determined by City staff S -065 UTILITY STREET CUT PERMIT Permit Issuance - $30 Inspection - $2.85 per linear foot of excavation or trench with a minimum of $140 Plan Check - $300 plus performance bond at a level determined by City staff S -066 ENCROACHMENT LICENSE AGREEMENT Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -067 STREET CLOSURE REVIEW $215 per application S -068 NEWSRACK PERMIT New - $105 per newsrack Annual Renewal - $50 per newsrack S -069 NEWSRACK IMPOUNDMENT $90 per newsrack + $5 per day for storage S -070 FINAL PARCEL MAP CHECK $665 per map (Any County procesing fees are paid directly to the County by the applicant) S -071 FINAL TRACT MAP PLAN CHECK $1,565 or Actuals on 10 or greater lots. S -072 FINAL MAP AMENDMENT $155 per application (Any County procesing fees are paid directly to the County by the applicant) S -073 PUBLIC IMPROVEMENT PLAN CHECK Percent of Construction Valuation: $04100,000 - 3% $100,0014500,000 - 2% of the construction value over $100,000 $500,001+ - 1% of the construction value over $500,000 S -074 PUBLIC IMPROVEMENT INSPECTION Percent of Construction Valuation: $04100,000 - 1.5% $100,001 4500,000 - 1% of the construction value over $100,000 $500,001+ - 0.5% of the construction value over $500,000 S -075 CERTIFICATE OF CORRECTION ISSUANCE $1,505 per a lication S -076 RECORD OF SURVEY PLAN CHECK $382.50 per plan S -077 EASEMENT PROCESSING Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -078 QUITCLAIM REVIEW S -079 SURETY & SUBORDINATION REVIEW $382 per plan S -080 LIEN REMOVAL $155 per lien S -081 DRAINAGE STUDY REVIEW Minor - $460 Major - Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -082 STOCKPILE /BORROW SITE PLAN CHECK $340 per plan S -083 MINOR PLAN CHECK REVISION $305 per sheet S -084 STREET NAME CHANGE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. 11/24/2008 l J .� Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 u..1U 11/24/2008 WYPROPOSEDME S -085 ALLEY /STREET VACATION REVIEW Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -086 ASSESS. DISTRICT FORMATION RESEARCH Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -087 CITY PROPERTY ACQUISITON PROC. Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -088 WIDE & OVERLOAD PERMIT Daily - $16 per permit Annual - $90 per permit Fees are set by State Law. S -089 BLUEPRINT COPY SERVICE In House - $2.50 Outside - Actual Costs u..1U 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 SERVICE Y PROPOSIM FEE 0"11 niur_ CACCTV CCC+Vlf`CC S -090 IBUILDING PLAN CHECK SERVICES See Schedule B -1 and B -2; Attached S -091 JIBUILDING INSPECTION SERVICES See Schedule B -1 and B -2; Attached S -092 MAP /PLAN/FILE SCANNING SERVICES No Change to RCS Proposed Fees / " l; J i 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 g. FIRE SERVICES S -093 ANNUAL BUSINESS FIRE INSPECTION 0 -1,499 square feet - $65 1,600 -9,999 square feet - $85 10,000- 24,999 square feet - $150 25,000- 99,999 square feet - $275 100,000 - 499,999 square feet - $650 500,000 + square feet - $1,300 S -094 ANNUAL BUSINESS FIRE REINSPECTION 0 -1,499 square feet - $45 1,600 -9,999 square feet - $45 10,000- 24,999 square feet - $65 25,000- 99,999 square feet - $105 100,000 - 499,999 square feet - $200 500,000 + square feet - $400 S -095 ANNUAL FIRE PERMIT $95 per permit S -096 TEMPORARY FIRE PERMIT $505 per permit S -097 FIRE HIGH RISE INSPECTION $1.02 per 100 square feet S -098 FIRE SPRINKLER PLAN CHECK/INSPECT. Valuation based on Tables in Schedule B -1 of this Report These revenues should be in separate revenue accounts. S -099 FIRE ALARM PLAN CHECK/INSPECTION Valuation based on Tables in Schedule B -1 of this Report These revenues should be in separate revenue accounts. S -100 FIRE EXTINGUISHING SYSTEM PC /INSP Valuation based on Tables in Schedule B -1 of this Report These revenues should be in separate revenue accounts. S -101 FIRE PROTECTION TESTING $465 per system S -102 STATE MANDATED FIRE INSPECTION $125 per inspection S -103 SPECIAL FIRE EQUIP INSP /APPROVAL $775 per request plus any outside costs S -104 HAZARDOUS MATERIALS INSP. PROGRAM Range I - $382 Range II - $428 Range III - $564 Range IV - $1,640 Range V - $1,755 S -105 CHEMICAL ACCIDENT RELEASE PREV PROG 100 -1,000 Pounds: 1 chemical - $1,370 2 Chemicals - $1,825 3+ chemicals - $2,280 1,000- 10,000 Pounds: 1 chemical - $1,480 2 chemicals - $2,055 3+ chemicals - $2,735 10,000+ Pounds: 1 chemical - $2,055 2 chemicals - $3,195 3+ chemical - $5,020 S -106 HAZARDOUS WASTE GENERATOR PERMIT Silver /Universal Waste Only Generator - $230 Extra Small (1 -5 employees) - $515 Small (6 -19 employees) - $800 Intermediate (20 -100 employees) - $1,100 Advanced (101 -500 employees) - $1,600 Complex (501+ employees) - $2,625 Permit By Rule - $1,300 Conditional Authorization - $1,000 Conditionally Exempt - $125 Large Quantity Generator - $125 S -107 NEW INDUSTRIAL WASTE PERMIT /INSPECT New Permit Application: Sewer - $480 Off -Site - $480 On -Site -$935 New Sewer Plan: 1/2 - $570 3/4 - $800 5/6 - $1,255 New On -Site Plan: 1/2 - $725 3/4 - $1,010 5/6 - $1,580 New Off -Site Plan: 1/2 - $625 3/4 - $875 5/6 - $1,370 Closure Inspection - $1,185 Wastewater Sampling - $685 plus actual tab costs Site Remediation - Actual Costs Special Inspection and Off -Hours Inspection - Actual Costs Additional Plan Review - Actual Costs C� 0 S 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 n 11/24/2008 CITY SOME CITY PROPOSED fEE S -108 REVISED INDUSTRIAL WASTE PERMIT /INS Revise Permit Application - $230 Revise Sewer Plan: 112 - $440 3/4 - $610 516 - $950 Revise On -Site Plan: 1/2 - $550 3/4 - $760 5/6 - $1,180 Revise Off -Site Plan: 1/2 - $440 3/4 - $610 5/6 - $950 S -109 INDUSTRIAL WASTE ANNUAL INSPECTION Class 1 - $244 Class 2 - $488 Class 3 - $732 Class 4 - $976 Class 5 - $1,220 Class 12 - $1,359 Class X - 685 S -110 UNDERGROUND TANK PERMIT Annual Permit Maintenance - $770 plus $140 for each add'I tank Operating Permit Transfer - $725 New Construction Plan Clearance - $1,140 Closure Application - $2,095 plus $230 for each additional tank or deposit Complex Site Investigation - Deposit with actual cost Permit Addendum - $480 Voluntary Cleanup Oversight - Deposit with actual costs Secondary Containment Testing Oversight - $500 plus $570 for each tank plus $570 for each re- inspection tank after the first two Inspections. S -111 ABOVE GROUND LIQUID TANK INSPECTION 0- 10,000 gallon - $62.50 10,001- 100,000 gallon - $125 100,001,000,000 gallons - $250 1,000,001 + 10,000,000 gallons - $1,000 10,000,001- 100,000,000 gallon - $5,000 100,000,001+ gallon - $18,750 S -112 REVIEW OF RISK MANAGEMENT PLAN Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -113 FIRE STORMWATER INSPECTION Restaurant - $165 Automotive - $165 1 Acre - $200 2 -5 Acres - $235 More than 5 Acres - $330 S -114 HAZARDOUS MATERIALS RESPONSE Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -115 NEW CONSTR. FIRE RE- INSPECTION Charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. S -116 AFTER -HOURS FIRE INSPECTION Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. n 11/24/2008 Fee Study Summary Schedule- Exhibit A CITY OF EL SEGUNDO FEE SUMMARY REPORT FY 07 -08 CITY PROPOSED fM ADMINISTRATIVE SERVICES S -117 NEW BUSINESS LICENSE PROCESSING $40 per a lication S -118 BUSINESS LICENSE RENEWAL PROCESSING $40 per renewal S -119 FILM PERMIT PROCESSING Permit Application Fee - $640 Revision /Rider - $175 Public Right -of -Way Usage - $750 per day per location Police Personnel - Actual Costs Fire Personnel - Actual Costs Public Works Personnel - Actual Costs S -120 COPY SERVICE First 5 copies - No Charge Each additional copy - $0.20 per copy S -121 DOCUMENT CERTIFICATION $3 per document S -122 VIDEO /AUDIO COPYING $10 per tape /disk S -123 INITIATIVE PROCESSING $200 per application Fee is limited by State Law 11/24/2008 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES ELECTRICAL PERMITS SCHEDULE B -2 Current Fee RCS Proposed City Proposed Fee Fee Permit Issuance $15.00 $28.00 No Change to proposed Supplemental Permit Issuance $15.00 $21.00 No Change to proposed Electrical Plan Check Based on Schedule B -1 Residential Appliances, up to 1 hp $4.00 $28.00 $14.00 (SFR) Non - Residential Appliances, up to 1 hp $8.00 $28.00 No Change to proposed Electrical Sign $15.00 $133.00 No Change to proposed Power Apparatus (Ratings in HP, KW, KVA, or KVAR up to 5 $6.50 $114.00 $75.00 5-20 $10.00 $114.00 $75.00 21-50 $15.00 $114.00 $75.00 51-100 $33.00 $114.00 $75.00 100+ $50.00 $188.00 No Change to proposed Temporary Power Pole $20.00 $37.00 No change to proposed Services, Switchboards, Control Centers, & Panels up to 600 volts up to 200 amps SFR $12.00 $56.00 $28.00 (SFR) Non -SFR $12.00 $133.00 No Change to proposed 201 -400 amps SFR $20.00 $56.00 $28.00 (SFR) Non -SFR $20.00 $133.00 No Change to proposed 401 -1,200 amps $36.00 $315.00 No Change to proposed over 1,200 amps $45.00 $315.00 No Change to proposed greater than 600 volts $60.00 $342.00 No Change to proposed Switchboards First Section Standing Panel $35.00 NIA No Change to proposed Additional Sections $30.00 NIA No Change to proposed Fire Warning Communications Control Panel $14.00 No Change No Change to Existing Pape I of e 1, 4 1 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES ELECTRICAL PERMITS SCHEDULE B -2 Current Fee RCS ter eposed City Proposed Fee Over 600 Volt Section $60.00 N/A No change to proposed Additional Sections $55.00 N/A No Change to proposed Receptacle, Switch, and Lighting Outlet, per fixture $0.50 $7.00 $3.50 (SFR) Lighting Fixture, per fixture $0.50 $7.00 $3.50 (SFR) Pole or Platform Mounted Fixtures, per fixture $3.00 $19.00 No change to proposed Swimming Pool $0.00 $111.00 $55.50 (SFR) Meter Change $0.00 $37.00 No Change to proposed Miscellaneous Conduits and Conductors r 100 linear feet $0.00 $28.00 $30.00 Inspections not specified Hourly Rate Hourly Rate No change to proposed Reinspections Hourly Rate Hourly Rate No Change to proposed After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate No Change to proposed Overtime Hourly Rate is 120% of the Regular Hourly Rate Page 2 of 6 � ILIti CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES PLUMBING PERMITS SCHEDULE B -2 Current Fee RCS Freoeposed City Proposed Fee Permit Issuance $15. DO $28.00 No Change to proposed Supplemental Permit Issuance $15.00 $21.00 No change to proposed Plumbing Plan Check Based on Schedule B-1 Plumbing Fixtures and Vents SFR $10.00 $11.00 No Change to proposed Non -SFR $10.00 $27.00 No Change to proposed Repair or Alteration of Drainage or Vent Piping $5.00 $28.00 $14.00 (SFR) Grease Interceptor $25.00 $237.00 $125.00 Piping Single Family Residential (per dweling unit) $8.00 $37.00 $18.50 (SFR) Mull Family Residential r dwelin unit $8.00 $114.00 Repipe Single Family Residential (per dwelling unit) $8.00 $56.00 $28.00 (SFR) Multi Family Residential (per dwelling unit $8.00 $56.00 Lawn Sprinklers, Vacuum Breakers, and Backflow Protection Dev. Each Lawn Sprinkler System per Valve $5.00 $9.00 No Change to proposed Each Vacuum Breaker or Backflow Protection Device $5.00 $9.00 No Change to proposed Backflow Protection Device greater than 6" $25.00 $167.00 No Change to proposed Gas System For Each System Less than 2" $15.00 $56.00 $28.00 (SFR) 2" or more $50.00 $133.00 No Change to proposed For Each Outlet over 5 $3.00 $11.00 $5.50 (SFR) Water Heater $8.00 $28.00 $14.00 (SFR) Solar Water Heating system $15.00 $56.00 $28.00 (SFR) Sewer 0 -25 linear feet $15.00 $28.00 No Change to proposed each additional 100 linear feet $0.00 $28.00 No Change to proposed Swimming Pool $75.00 $83.00 No Change to proposed In- Ground Spa $30.00 $37.00 No Change to proposed Pool/Spa Heater $0.00 $28.00 No Change to proposed Pepe 3 of 6 CITY OF EL SEGUNDO SCHEDULE B -2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES Miscellaneous $30.00 $56.00 No Change to proposed Inspections not specified Hourly Rate Hourly Rate No Change to proposed Reinspections Hourly Rate Hourly Rate No Change to proposed After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate No Change to proposed Overtime Hourly Rate is 120% of the Regular Hourly Rate 1 A Page 4 of 8 ! ' 4i `t CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES MECHANICAL PERMITS SCHEDULE B -2 Current Fee RCS Proposed City Proposed Fee Fee Permit Issuance $15.00 $28.00 No Change to proposed Supplemental Permit Issuance $15.00 $21.00 No change to proposed Mechanical Plan Check Based on Schedule B -1 Forced -Air or Gravity-Type Furnace or Burner $8.00 $47.00 $23.50 (SFR) Floor Furnace - Installation or Relocation $8.00 $37.00 $18.50 (SFR) Suspended /Recessed WaM/Floor Mounted Heater - Install/Reloc $8.00 $37,00 No Change to proposed Fireplace $8.00 $76.00 $38.00 (SFR) Appliance Vents per each Inlet/Outlet $5.00 $13.00 $6.50 (SFR) Air Handling Units SFR $15.00 $56.00 $28.00 (SFR) Non -SFR $15.00 $133.00 $75.00 Air Inlut /Air Outlet $3.00 No Change No Change to existin Variable Air Volume Box $6.00 No Change No Change to existing Single Register Ventilation Fan $5.00 $9.00 No Change to proposed Independent Venting System $14.00 $37.00 No Change to proposed Hood served by Mechanical Exhaust $8.00 $133.00 No Change to proposed Boilers, Compressors, and Absorption Systems 0 -3 HP or 0- 100,000 Btu /h $25.00 $114.00 $75.00 3 -15 HP or 100,001 - 500,000 Btu/h $25.00 $133.00 $75.00 15-30 HP or 500,001 - 1,000,000 Bluth $25.00 $237.00 $100.00 30-50 HP or 1,000,001 - 1,750,000 Btu/h $35.00 $342.00 $125.00 50+ HP or 1,750,001+ Btu/h $75.00 $447.00 $150.00 Fire Damper $5.00 No Change No Change to existin Page 5 of a CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES MECHANICAL PERMITS SCHEDULE B -2 Current Fee RCS Freoeposed City Proposed Fee Smoke Control Damper $6.00 No Change No Change to existing Thermostat $2.60 No Change No Change to existing Incinerator /Kiln $0.00 $56.00 No change to proposed Alteration to Duct Work not otherwise noted $10.00 $4.00 $10.00 Miscellaneous $30.00 $56.00 No Change to proposed Inspections not specified Hourly Rate Hourly Rate No Change to proposed Reinspections Hourly Rate Hourly Rate No Chang* to proposed After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate No Change to proposed Overtime Hourly Rate is 120% of the Regular Hourly Rate SUSMP Plan Check Hourly Rate MISCELLANEOUS PERMITS Grading Plan Check Based on Schedule B -1 Grading Permit Based on Schedule 64 Sign Plan Check Based on Schedule 134 Sign Permit Based on Schedule B -1 Swimming Pool Plan Check 113ased on Schedule B -1 Swimming Permit 1113ased on Schedule B -1 Demolition Plan Check Based on Schedule B -1 Demolition Permit Based on Schedule B -1 Disabled Amass Plan Check Hourly Rate Energy Plan Check Hourly Rate SUSMP Plan Check Hourly Rate Reinspection Fee I Hourly Rate .* M Page 6 of 6 RESOLUTION NO. A RESOLUTION CLARIFYING AND SUPPLEMENTING RESOLUTION NO. 4574 ADOPTED ON OCTOBER 21, 2008 WHICH ESTABLISHED CERTAIN CITY -WIDE FEES AND CHARGES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Following a properly noticed public hearing on October 21, 2008, the City Council adopted Resolution No. 4574 to establish various fees for City Departments (collectively, the "Fees "). B. The Fees were summarized in Exhibit "A," to Resolution No. 4574 and were also set forth (along with the methodology for calculating the Fees) in the report entitled Cost Allocation and Fee Study Summary — Exhibit A (the "Report") which was incorporated into Resolution No. 4574 by reference. C. Through inadvertence and clerical error, the Fees set forth in Exhibit A to Resolution No. 4574, failed to list certain fees and charges required for the El Segundo Fire Department and Building Safety Division. D. To ensure that the Fees are accurately set forth in one document, the City Council believes it is in the public interest to correct Exhibit A to Resolution No. 4574 by listing the ESFD and Building Safety Division fees identified by this Resolution. SECTION 2: Resolution No. 4574 is supplemented by listing the ESFD and Building Safety Division fees set forth in bold in the attached Exhibit "A" and Schedule B -2 to this Resolution. Exhibit "A" to this Resolution constitutes a restatement and clarification of the existing Fees adopted by Resolution No. 4574. Consequently, no further public hearing or notice is required. SECTION 3: Except as restated and clarified by this Resolution, all provisions of Resolution No. 4574 remain in full force and effect. SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. ��i SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this 2nd day of December 2008. Kelly McDowell, Mayor 4)48 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of December 2008, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger Assistant City Attorney 040 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 2, 2008 AGENDA HEADING: Consent Agenda Consideration and possible action authorizing the City Manager to execute a Professional Services Agreement, in a form approved by the City Attorney, with All City Management Services Inc. (ACMS) for crossing guard services to El Segundo Unified School District schools for a period of one year, plus an annual renewal extension. (Fiscal Impact: $75,600; 2008 -2009) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute a one year professional services agreement, in a form approved by the City Attorney, for crossing guard services to ESUSD with All City Management Services Inc. 2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Exhibit "A" Statement of Work Exhibit Schedule "B" Fees & Locations Exhibit "C" Client List FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $75,600 Additional Appropriation: NA Account Number(s): 001- 400 - 2901 -6405 ORIGINATED BY: Rolf Schleicher, Fiscal Services Manager REVIEWED BY: Deborah Cullen, Di for of Finance APPROVED BY: Jack Wayt, City M BACKGROUND AND DISCUSSION: On May 27, 2008 El Segundo Unified School District Superintendent Dr. Geoff Yantz requested City funding to support crossing guard services, among other programs, within the District as a result of ESUSD budget cuts. On September 16, 2008, City Council approved $100,000 for ESUSD crossing guard services under Special Orders of Business, Item 46 within the 2008 -2009 Budget Appropriations Staff Report. Subsequently, staff defined the statement of work and specific locations req firing service. On September 19, 2008, staff solicited proposals from qualified professional lervices firms to manage the District's current crossing guard services. After reviewing all proposals, staff recommends All City Management Services (ACMS) as the only qualified contractor based on IQ 0.150 scope of services, cost, experience and reputation. Additionally, ACMS works with most all the surrounding area agencies as noted in Exhibit C attached. Input from local agencies provided positive feedback on ACMS's performance to date. The annual cost of funding service for one year is $75,600. This amount includes 6 crossing guards for 36 weeks priced at $14 dollars per hour scheduled, for a total of 5,400 hours. The contract is expected to be automatically renewed year to year as long as ACMS preformance meets the City's and ESUSD's expectations. The City of El Segundo will directly manage the overall contract. ESUSD is an intended third - party beneficiary to the contract and can enforce its terms if required. This is a one year contract with an optional annual automatic extensions at the City's sole discretion. (1 5 1 EXHIBIT "A" SCOPE OF SERVICES The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. The Contractor is an independent Contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of either ESUSD or the City of El Segundo. Contractor will recruit, evaluate and determine if current district Crossing Guards are eligible to become employees of Contractor. 2. The City shall have the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the ESUSD in writing of any changes which may need to occur in hours of work or locations. The City further has the power to add to, delete from, or revise the work schedule /locations at any time. 3. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. 4. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location. 5. The Contractor shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties the Contractor and employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian safety and school crossing areas. 6. Crossing Guard Services shall be provided by the Contractor at the designated locations and at the designated hours on all days on which the designated schools in the City of El Segundo are in session. 7. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. The Contractor shall also provide all Crossing Guards with hand held Stop Signs and appropriate safety vest. 8. In the event that this Agreement is extended beyond the contracted date as defined in provision 8 (Terms) under the Services Agreement, compensation for services shall be established by current contract terms in addition to a predefined annual per hour rate escalation, and or mutual consent of the parties. Said payment shall be made upon written statement to the City by the Contractor and approval of Purchasing Officer. 9. The Contractor will provide Crossing Guard service during the traditional school year. This will include 6 crossing guards at the 5 locations listed on Exhibit Schedule B for a total of 5,400 hours. The crossing guard supervisor is provided by the contractor. 10. 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A _ O O _ U1 °1 _ O O _ to °1 _ O O _ U (J1 _ O O _ Cn (T N W W C11 U+ W W N tp f0 N W W tp f0 V1 W W U t0 CO U; — (l� — — — 0 C" r r r r r r ° fp tp N N CJ1 CT Cn U1 N CT (T V1 CA CT CT C)1 O O 00 00 O O O O O O O O O O O O O O O C7 C) 3 3 3 3; =1 ::I O O O o m m A O m x S a y f7 S Q C CD N N_ 7 to G) C a1 Ta N C 3 N m C A AM CLIENT LIST City of Bell Gardens John Oropeza, Public Works 8327 South Garfield Avenue Bell Gardens, CA 90201 562.806.7770 Belmont - Redwood Shores School District Audra Romero, Personnel Director 2960 Hallmark Drive Belmont, CA 94002 650.637.4800 Bennett Valley Union Elementary Dr. Susan Field, Superintendent 2250 Mesquite Drive Santa Rosa, CA 95405 70 7.542.2201 Beverly Hills Unified School District Diane Richards, Purchasing Agent 255 South Lasky Drive Beverly Hills, CA 90212 310.551.5100 x2249 Brea Police Department Officer Chris Haddad One Civic Center Circle Brea, CA 92821 714.990.7625 Brentwood Union School District Gayle Crockett, Assistant 255 Guthrie Lane Brentwood, CA 94513 925.513 -6306 Broadmoor Police Protection Dist. Lieutenant Dave Parenti 388 88"' Street Broadmoor, CA 94015 650.755.3838 Burlingame Police Department Sergeant Dean Williams 1111 Trousdale Drive Burlingame, CA 94010 650.777.4142 Fax 650.697.8130 City of Calabasas Robert Yalda, Traffic/Transportation 26135 Mureau Road Calabasas, CA 91302 818.878.4242 City of Carson Elna Cea 701 East Carson Street Carson, CA 90745 310.830.7600 x 1676 Chino Valley Unified School District Dennis Gideon, Director of Student Support Serv. 5130 Riverside Drive Chino, CA 91710 -4130 909.628.1201 x1303 Clayton Police Department Sergeant Richard Enea 6001 Heritage Trail Clayton, CA 94517 925.673.7350 Cl :� I H. CLIENT LIST College of Marin Swinerton Management & Consulting Christine Tai, Project Manager P.O. Box 144003 Kentfield, CA 94914 415.884.3147 Colton Joint Unified School District Rick Feinstein, Director of Transportation 1212 Valencia Drive Colton, CA 92324 909.580.5000 City of Compton Pat Sweet, Administrative Assistant 500 S. Santa Fe Ave Compton, CA 90221 310.605.6329 Concord Police Department Sergeant Brandon Richey 1350 Galindo Street Concord, CA 94520 925.671.5073 Contra Costa County Public Works Department Mark De La O, P.E., Civil Engineer 255 Glacier Drive Martinez, CA 94553 -4825 (925) 313 -2000 Corona Police Department Lieutenant Brent Coleman 849 West Sixth Street Corona, CA 91718 951.736.2330 City of Costa Mesa David Clio P.O. Box 1200 Costa Mesa, CA 92626 714.754.5182 Covina Police Department Lieutenant Derek Webster 444 North Citrus Avenue Covina, CA 91723 626.858.4429 Cucamonga School District Mike Reynolds, Business Manager 8776 Archibald Avenue Rancho Cucamonga, CA 91730 909.987.8942 City of Cudahy Larry Galvan, City Clerk 5220 Santa Ana Street Cudahy, CA 90201 323.773.5143 City of Cupertino Chyrlene Osborne, Service Center Manager 10555 Mary Avenue Cupertino, CA 95014 408.777.3269 Cypress Police Department Jeff Kepley 5275 Orange Avenue Cypress, CA 90630 714.229.6600 CLIENT LIST City of Dana Point Lt Mark Levy, Chief of Police Services 33282 Golden Lantern Dana Point, CA 92629 949.248.3550 Downey Police Department Sergeant Dean Milligan 10911 South Brookshire Avenue Downey, CA 90241 562.904.2342 City of Dublin Lt. Kurt Von Savoye 100 Civic Plaza Dublin, CA 94568 925.556.4540 East Whittier City School District Glenda Faught 14535 East Whittier Boulevard Whittier, CA 90605 562.698.0351 City of El Monte Cesar Roldan 11333 Valley Boulevard El Monte, CA 91731 626.580.2058 First Presbyterian Church Attention Financial Assistant 838 North Euclid Fullerton, CA 92632 714.526.7701 Fontana Unified School District Chief Bob Ramsey 9680 Citrus Avenue #9 Fontana, CA 92335 909.357.5000 x7020 Fountain Valley Police Department Officer Kurt Ulrich 10200 Slater Avenue Fountain Valley, CA 92708 714.593.4481 ext.348 Fremont Police Department Lieutenant Tom Mikkelsen 2000 Stevenson Boulevard Fremont, CA 94537 510.790.6982 Fullerton Police Department Lieutenant Doug Cave 237 Commonwealth Avenue Fullerton, CA 92832 714.738.6816 City of Garden Grove Chuck Boyd, Senior Administrative Analyst 11222 Acacia Parkway Garden Grove, CA 92840 714.741.5819 City of Glendale Violet Nielsen, Senior Engineer Technician 633 East Broadway, Suite 300 Glendale, CA 91306 818.548.3960 nU 'riY�.. CLIENT LIST Hermosa Beach Police Department Lieutenant Lance Jaakola 1315 Valley Drive Hermosa Beach, CA 90254 310.318.0360 City of Hidden Hills Cherie Paglia, City Manager 6165 Spring Valley Road Hidden Hills, CA 91302 818.888.9281 City of Highland Melissa Morgan, Public Works Manager 27215 Base Line Highland, CA 92346 909.863.0284 x201 City of Huntington Beach Sergeant Steve Buschousen 2000 Main Street Huntington Beach, CA 92648 714.536.5506 Huntington Park Police Department Sergeant Eric Ault 6542 Miles Avenue Huntington Park, CA 90255 323.826.6624 Kensington Police Department Chief Gregory Harman 217 Arlington Avenue Kensington, CA 94707 510.526.4141 City of La Canada Flintridge David Stegner 1327 Foothill Blvd La Canada Flintridge, CA 91011 818.790.8880 Lafayette Police Department Cathy Surges- Moscato, Community Services Officer 3675 Mount Diablo Boulevard, #130 Lafayette, CA 94549 925.283.3680 City of Laguna Hills Chief Steve Doan 24035 El Toro Road Laguna Hills, CA 92653 949.707.2642 City of Laguna Niguel Lt. Linda Solorza 27801 La Paz Road Laguna Niguel, CA 92677 949.362.4310 La Palma Police Department Captain Jim Enright 7792 Walker Street La Palma, CA 90623 714.690.3370 City of La Puente David C. Lasher, Assistant to Manager 15900 East Main Street La Puente, CA 91784 626.855.1500 057 CLIENT LIST City of Lake Forest James Wren, Public Safcty Manager 25550 Commerce Centre Drive, Suite 100 Lake Forest, CA 92630 949.282.5215 City of Lawndale Mike Estes, Comm. Services Director 14717 Burin Avenue Lawndale, CA 90260 310.973.3272 Liberty Union High School District Jean Kindt, Classified Personnel Coordinator 20 Oak Street Brentwood, CA 94513 925.634.2166 Los Angeles County Office of Education Ken Kobayashi ,Transportation &PlanningOfficer 9300 Imperial Hwy, Room 153 Clark Bldg. Downey, CA 90242 -2890 562.803 -8516 Town of Los Gatos Sergeant Layne Davis 110 East Main Street Los Gatos, CA 95031 408.354.6851 Lowell Joint School District Andrea Reynolds -Chief Business Official 11019 Valley Home Avenue Whittier, CA 90603 562.943.0211, or 562.402.4280 Little Lake City Elementary School District Transportation Authority of Marin Tom Ancell, Assistant Superintendent of Business Denise Merleno 10515 South Pioneer Boulevard 750 Lindaro Street, Suite 200 Santa Fe Springs, CA 90670 San Rafael, CA 94901 562.868.8241 415.507.2680 or 415.226.0815 City of Livermore Lieutenant Mike Peretti 1110 South Livermore Avenue Livermore, CA 94550 -9534 925.371.4854 City of Los Altos Captain Tom Connelly One North San Antonio Road Los Altos, CA 94022 650.947.2823 Manhattan Beach Police Department Lt. Andy Harrod 420 15rh Street Manhattan, CA 90266 310.802.5165 Martinez Police Department Commander Eric Ghisletta 525 Henrietta Street Martinez, CA 94553 925.372.3447 0 j S ; 'Aams CLIENT LIST Martinez Unified School District Rick Rubino, Director of Personnel Services 921 Susana Street Martinez, CA 94553 925.313.0480 x203 Menlo School Robin Gomes, Transportation Coord Buyer 50 Valparaiso Avenue Atherton, CA 94027 650.330.2001 x2562 Millbrae Police Department Lieutenant Marc Farber 621 Magnolia Avenue Millbrae, CA 94030 650.259.2300 City of Mission Viejo Shirley Land, Transportation Manager 200 Civic Center Mission Viejo, CA 92691 949.470.3069 Montclair Police Department Captain Chris Weiske 5111 Benito Street Montclair, CA 91763 909.621.5873 Montessori School Erna Moore, Administrator 315 S. Peck Ave & 2617 Bell Ave Manhattan Beach, CA 90266 310.3 79.9462 Moraga Police Department Chief Mark Ruppenthal 350 Rheam Boulevard Moraga, CA 94556 925.376.2515 Mountain View Police Department Sergeant Greg Oselinsky 1000 Villa Street Mountain View, CA 94041 650.903.6363 or 6324 Mountain View School District Rick Carr, Ed. D., Superintendent 2585 South Archibald Ave Ontario, CA 91761 909.947.2205 Newark Police Department Ms. Misa Leal, Admin Analyst 37101 Newark Boulevard Newark, CA 94560 510.790.7224 x221 Montebello Police Department New Haven Unified School District Jerry Banuelos, Crime Prevention Supervisor Carol Gregorich, Assistant Superintendent 1600 West Beverly Boulevard 34200 Alvarado -Niles Road Montebello, CA 90640 Union City, CA 94587 323.887.1282 510.471 -1100 f) 5q Y- "'AGWIRMam 9. ERMcm- CLIENT LIST Newport Beach Police Department Karen Weigand, Traffic Supervisor P.O. Box 7000 Newport Beach, CA 92658 949.644.3742 Newport Mesa Unified School District Paul H. Reed, Assistant Superintendent 2985 -A Bear Street Costa Mesa, CA 92626 714.424.5000 City of Norco Renee Fleager 2870 Clark Ave Norco, CA 92860 051,58-2.5541 City of Norwalk Grissel Chavez 12700 Norwalk Blvd Norwalk, CA. 90651 -1030 562.929.5700 Novato Unified School District Cynthia Cannon, Exe. Assist.CFO 1015 7 "' Street Novato, CA 94945 415.897.4298 Oakley Union Elementary School District Richard K. Rogers, Assist Superintendent 91 Mercedes Lane Oakley, CA 94561 925.625.0700 Oak Park Unified School District Martin Klauss, Assistant Superintendent 5801 East Conifer Street Oak Park, CA 91377 818.735.3216 Ontario Police Department Sergeant Gene Eberhardt 2500 South Archibald Ontario, CA 91761 909.395.2514 County of Orange - North Operations Beth Patterson, Office Supervisor 550 North Flower Street Santa Ana, CA 92703 714.647.7000 x 1850 Palo Alto Police Department Captain Bob Beacom 275 Forest Avenue Palo Alto, CA 94301 650.329.2555 Palos Verdes Peninsula USD Gary Matsumoto, Deputy Superintendent 3801 Via La Selva Palos Verdes Estates, CA 90274 310.378.9966 ext.277 City of Paramount Maria Meraz, Public Safety Director 15001 Paramount Boulevard Suite# C Paramount, CA 90723 562.220.2001 10F)0 CLIENT LIST City of Pasadena Pleasanton Police Department Patricia A. Lane, Director of Human Services Sergeant Mike Tryphonas 100 N. Garfield Ave, Room N255 4833 Bernal Avenue Pasadena, CA 91109 Pleasanton, CA 94566 -0090 626.744.43 86 925.931.5169 Piedmont Police Department City of Rancho Cucamonga Captain Lisa Ravazza Fabian Villenas, Management Analyst 403 Highland Avenue 10500 Civic Center Drive Piedmont, CA 94611 Rancho Cucamonga, CA 91729 510.420.3012 909.477.2700 Piner - Olivet Union School District Becky Leffewy, Business Manager 3450 Coffey Lane Santa Rosa, CA 95403 707.522.3000 City of Rancho Palos Verdes Carolyn Petru, Deputy City Manager 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 310 -544 -52011 Pittsburg Unified School District City of Rancho Santa Margarita Jessica Romeo, Asst. Superintendent of Personnel Sergeant Steve Mitchell 2001 Railroad Ave 22112 El Pasco Pittsburg, CA 94565 Rancho Santa Margarita, CA 92688 925.473.4284 949.635.1800 Placentia Police Department Sergeant Richard Pascarella 401 East Chapman Ave Placentia, CA 92870 714.993.8157 Pleasant Hill Police Department Lieutenant John Moore, Patrol Division 330 Civic Drive Pleasant Hill, CA 94523 925.288.4600 Redlands Police Department Brenda Boon, Administrative Analyst 212 Brookside Avenue Redlands, CA 92373 909.798.7500 Redwood City Police Department Sergeant Eric Stasiak 1301 Maple Street Redwood, CA 94063 650.780.7186 061 CLIENT LIST Rincon Valley Union School District City of San Juan Capistrano Joseph Pandolfo, Assistant Superintendent Business Lieutenant Mike Cantor 1000 Yulupa Avenue 32400 Paseo Adelanto Santa Rosa, CA 95405 San Juan Capistrano, CA 92675 707.542.7375 949.493.1171 City of Riverside, Public Works John Lue, Administrative Services Manager 3900 Main Street Riverside, CA 92522 951.826.2394 City of Rolling Hills Estates Ellen Shinkai, Human Resources Analyst 4045 Palos Verdes Drive North Rolling Hills Estates, CA 90274 310- 377 -1.577 ext. 108 San Bernardino Police Department Sergeant Jarrod Burguan 710 North `D" Street San Bernardino, CA 92401 909.384.5735 City of San Bruno Police Department Captain Neil Telford 1177 Huntington Avenue San Bruno, CA 94066 650.616.7100 City of San Clemente William Cameron, City Engineer 910 Calle Negocio, Suite 100 San Clemente, CA 92673 949.361.6120 Santa Ana Police Department Linda Flores 60 Civic Center Plaza Santa Ana, CA 92702 714.245.8200 City of Santa Maria David Beas, Senior Civil Engineer 110 South Pine Street, Suite 101 Santa Maria, CA 93458 805.925.0951 x439 Santa Maria Bonita School District Acela Comerford 708 South Miller Street Santa Maria, CA 93454 805.361.8193 City of San Marino Police Department Lieutenant Les Rune 2200 Huntington Drive San Marino, CA 91108 -2691 626.300.0708 Santa Rosa City Schools Doug Bower 211 Ridgway Avenue Santa Rosa, CA 95401 707.528.5381 06 r == CLIENT LIST San Francisco State University Sergeant Jamie Haymond 1600 Holloway Avenue San Francisco, CA 94132 415.338.1173 Saratoga Union School District Kym Plaing, Director of Human Resources 20460 Forrest Hills Drive. Saratoga, CA 95070 408.687.3424 x204 City of Signal Hill Mary Gilmore, Assistant to City Manager 2175 Cherry Avenue Signal Hill, CA 90755 -3799 562.989.7300 South Gate Police Department Captain Russel Galbreath 8620 California Avenue South Gate, CA 90280 323.563.5457 South San Francisco Police Dept. Sergeant Paul Ritter 33 Arroyo Drive South San Francisco, CA 94080 650.829.3934 South San Francisco USD Ron Little 398 `B" Street South San Francisco, CA 94080 -4423 650.877.8700 South Whittier School District Dr. David C. Morton, Superintendent 10120 South Painter Avenue Whittier, CA 90605 562.944.6231 City of Stanton Jake Wager, City Manager 7800 Katella Avenue Stanton, CA 90680 714.379.9222 City of Temple City Bryan Ariizumi„ Public Safety Officer 9701 Las Tunas Drive Temple City, CA 91780 626.285.2171 Tracy Police Department Sergeant Tony Sheneman 1000 Civic Center Drive Tracy, CA 95376 209.831.6522 City of Tustin Police Department Sergeant Jeff Beeler 300 Centennial Way Tustin, CA 92780 714.573.3200 Upland Police Department Captain Jeff Mendenhall 1499 West 13'1' Street Upland, CA 91786 909.946.7624 x3340 .s 0-6 CLIENT LIST Ventura Police Department Sergeant Darin Schindler, Traffic Unit 1425 Dowcll Drive Ventura, CA 93003 805.339.4400 Vernon Police Department Danita Robertson 4305 Santa Fe Avenue Vernon, CA 90058 323.587.5171 City of Walnut Tony Ramos, Assistant City Manager P.O. Box 682 Walnut, CA 91789 909.595.7543 City of Walnut Creek Lieutenant Damien Sandoval 1666 North Main Street Walnut Creek, CA 94596 925.256.5883 City of Westlake Village Ray Taylor, City Manager 31200 Oak Crest Drive Westlake Village, CA 91631 818.706.1613 Whittier Police Department Sergeant Gary Baker 7315 South Painter Avenue Whittier, CA 90602 562.945.8254 Wright Elementary School District Casey D'Angelo, Superintendent 4385 Prince Avenue Santa Rosa, CA 95407 707.542.0556 City of Yorba Linda Diane Wilkins 4845 Casa Loma Yorba Linda, CA 92886 -3364 714.961.7100 �h�1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND ALL CITY MANAGEMENT SERVICES INC. This AGREEMENT is entered into this 1 st day of December, 2008 by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY ") and ALL CITY MANAGEMENT SERVICES INC., a California corporation ("CONSULTANT "). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed seventy five thousand six hundred dollars ($75,600) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "B," which is incorporated by reference. D. If the term of this Agreement is extended beyond the initial term, then the amount paid by CITY to CONSULTANT may be increased based on the Consumer Price Index (CPI), All Urban Consumers, for the Los Angeles- Anaheim - Riverside area (1982 -84 = 100), as published by the United States Bureau of Labor Statistics, Department of Labor, for the month of September immediately preceding the month in which payment is due and payable, divided by the Consumer Price Index, All Urban Consumers, for the Los Angeles- Anaheim - Riverside area, for June 30, 2008, which equals 100. If the Index is discontinued or revised during the term of this Agreement, such other governmental price index or computation with which it is replaced chosen by CITY will be used in order to obtain substantially the same result as would be obtained if the Index had not been discontinued or revised. CITY will determine the adjustment in CPI and will provide CONSULTANT with the correct schedule before December 1. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, -1- 0 6 5 equipment, printing, vehicles, transportation, office space and facilities to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "B ") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. A. CITY's city manager ( "Manager ") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ("Additional Work ") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work. B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost. C. Payments over $25,000 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement. 7. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: -2- 0 6 6 Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 8. TERM. The initial term of this Agreement is from December 1 st, 2008 and ends December 1 st, 2009. This Agreement will automatically renew on an annual basis, on its anniversary date, unless otherwise terminated. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A "; B. Termination as stated in Section 16. 9. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 10. TIME EXTENSIONS. Should CONSUI: rANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. -3- 067 11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Scope of Work; B. Exhibit B:,Total Cost & Fee Schedule; Assignment Shifts 12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of its' services under this Agreement. 15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 16. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least ninety (90) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, -4- 068 surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 19. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising -5- n6() out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all its' work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 23. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: -6- 0 7 0 Type of Insurance Limits Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO -CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16. -7- 071 24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: If to CITY: City of El Segundo E1 Segundo, CA Attention: Baron Farwell Attention: Deborah Cullen Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. The parties agree, however, that the E1 Segundo Unified School District ( "ESUSD ") is an intended third -party beneficiary to this Agreement and may enforce obligations under this contract to the extent deemed necessary to ensure compliance with the Scope of Work. Other than the ESUSD, there will be no incidental or other beneficiaries of any of CONTRACTOR's or CITY's obligations under this Agreement. -8- 072 30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two (2) Exhibits to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its -9- 07 3 financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO Jack Wayt, City Manager ATTEST: Taxpayer ID No. Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Karl H. Berger, Assistant City Attorney -10- 074 EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the annual Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act for El Segundo City Employees' Association, El Segundo Police Support Services Association and El Segundo Supervisory and Professional Employees' Association. (Fiscal Impact: Included in the Adopted Budget) RECOMMENDED COUNCIL ACTION: 1) Adopt the required Resolutions 2) Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Proposed Resolutions FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: Additional Appropriation: N/A Account Number(s): Various ORIGINATED BY: Marcia Marion REVIEWED BY: Deborah Cullen, Director of Finance X-1 APPROVED BY: Jack Wayt, City Manager BACKGROUND AND DISCUSSION: As required, the City files with the Public Employees Retirement System (PERS) the annual Resolutions reflecting changes in the City's contribution for employees and annuitants under the Public Employees Medical and Hospital Care Act. The current Memorandum of Understanding contract provisions with the El Segundo City Employees' Association and the El Segundo Police Support Services Association provide that the City's contribution is based on the City's contribution in 2008 plus 50% of the increase of the premium based on the average dollar increase in the premiums for HMOs available to all PERS covered employees in the Southern California area. In the 2009 calendar year the maximum City contribution based on this calculation for medical coverage will be $952.97 per month per employee. The current Memorandum of Understanding contract provisions with the City's Supervisory and Professional Employees' Association provides that the City's contribution is based on the City's Contribution in 2008 plus 50% of the increase of the premium based on the average dollar increase in the premiums for calendar year, the maximum City contribution based on this calculation for medical coverage will be $950.22. The City's maximum contribution for the annuitants of these groups is the same as for active, represented employees. 0 '7 5 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO CITY EMPLOYEES' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under § 22892(b) of the Act, and B. Government Code § 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "employer") is a local agency contracting under the Act for participation by members of the El Segundo City Employees' Association. SECTION 2: The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $952.97 per month effective January 1, 2009. SECTION 3: The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $952.97 per month effective January 1, 2009. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 2nd day of December, 2008 Kelly McDowell, Mayor of the City of El Segundo 1. 07 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 2nd day of December, 2008, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPROVED AS TO FORM: Mark D. Hensley, City Attorney as Karl H. Berger, Assistant City Attorney 077 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE SUPPORT SERVICES ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under § 22892(b) of the Act, and B. Government Code § 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "employer") is a local agency contracting under the Act for participation by members of the El Segundo Police Support Services Association. SECTION 2: The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $952.97 per month effective January 1, 2009. SECTION 3: The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $952.97 per month effective January 1, 2009. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 2nd day of December, 2008 1. Kelly McDowell, Mayor of the City of El Segundo 078 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 2nd day of December, 2008, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPROVED AS TO FORM: Mark D. Hensley, City Attorney as Karl H. Berger, Assistant City Attorney 0179 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under § 22892(b) of the Act, and B. Government Code § 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "employer") is a local agency contracting under the Act for participation by members of the El Segundo Supervisory and Professional Employees' Association. SECTION 2: The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $950.22 per month effective January 1, 2009. SECTION 3: The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $950.22 per month effective January 1, 2009. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 2nd day of December, 2008 1. Kelly McDowell, Mayor of the City of El Segundo 080 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 2nd day of December, 2008, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2. APPROVED AS TO FORM: Mark D. Hensley, City Attorney am Karl H. Berger, Assistant City Attorney 081 EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a Resolution providing for salary increases and benefit changes to Chapter IA2 (Management- Confidential Series - includes all non - represented employees except the City Manager) of the El Segundo Administrative Code. (Fiscal Impact: $235,294 salary and benefit increases for Executive Management, Mid - Management/Confidential Employees; plus $190,419 in Salary Increases to resolve Salary Compaction in Public Safety for a grand total of $425,713.) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached Resolution. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Resolution 2. Attachment A - Salary Tables FISCAL IMPACT: ($235,294 Executive Management, Mid- Management/Confidential Employees, and $190,419 Public Safety) Amount Budgeted: $ 235,294 Additional Appropriation: $190,419 Account Number(s): 001 -400- 3101 -4101 and 001 - 400 -32 -4101 ORIGINATED BY: Bob Hyland, Director of Human Resources REVIEWED BY: Bob Hyland, Direct of Human Resources APPROVED BY: Jack Wayt, City Ma BACKGROUND AND DISCUSSION: Executive Management and Mid- Management/Confidential Job Classifications are periodically reviewed by the City Council for possible salary and /or benefit adjustments. The last salary increase received by this group of unrepresented, non - bargaining unit employees was 3.5 %, effective June 7, 2007. At Council's direction, staff initiated the review process for possible July 1, 2008 salary and/or benefit adjustments in June, 2008. Adoption of the attached Resolution providing for changes to Chapter I A2 (Management - Confidential Series) of the El Segundo Administrative Code would result in the following: 1. A 4.0% salary increase for all Executive Management, Mid- Management/Confidential Employees, with the exception of the City Manager, effective 7/5/2008. R For reference purposes, the Consumer Price Index (CPI -U) for the Los Angeles - Riverside- Orange County area averaged 3.52% for the twelve month period from July 2007 — June 2008. 2. An increase in additional pay from $1,000 per month to $1,200 per month. This compensation is used principally for the purchase of PERS Medical Insurance and was last increased in July, 2004, from $900 to $1,000. 3. An increase in Executive Leave Days for Department Head Employees, from eight days to ten days per year. 4. An increase in Executive Leave Days for Mid- Management/Confidential Employees from five days to seven days per year. 5. An increase in the maximum number of Vacation Days, following completion of 14 years service, from 22 days to 25 days per year. 6(a). Updated language regarding Jury Duty Service, providing for two weeks of paid Jury Duty Service, and a variety of new Administrative Procedures. 6(b). Revised City of El Segundo Substance Abuse Policy and Drug -Free Workplace Statement. 7. Provision that the maximum future City contribution for medical insurance, for both active employees and retirees, shall be $1,800 per month. 8. For Deputy Fire Chief and Battalion Chief, conversion of 5% Chief Officer Certification Pay to a flat dollar amount. 9. For Deputy Fire Chief and Battalion Chief, conversion of 6% Masters Degree Pay to a flat dollar amount. 10. For the Police Chief, elimination of 5% Master's Degree Pay. 11. For Deputy Fire Chief and Battalion Chiefs, deletion of Administrative Code Section 1A2.122, entitled "Contingency Compensation." 12. Amendment to the City's contract with the California Public Employees Retirement System (PERS) to provide Section 21548 (Pre- Retirement Option 2W Death Benefit) for the Police Chief, Fire Chief, Deputy Fire Chief and Battalion Chiefs. This benefit provides the Retirement - Eligible Employees' spouse a monthly allowance equal to the highest possible allowance the employee would have been eligible to receive at the time of their death. This benefit has been available to the City's civilian, non - safety employees since April, 2008. Salary Compaction in the Police and Fire Departments In order to address salary compaction issues between management job classifications and bargaining unit job classifications, the following salary increases establish 5% compensation differentials between supervisors and subordinates, and result in the Police Chief and Fire Chief being assigned to the same salary range. Salary Compaction Pay Adjustments, with the exception of the Fire Chief, effective July 1, 2008, will be effective October 1, 2008. The percentage -2- 083 increases listed below include the 4% salary increase provided to all Management /Confidential Employees. 13. An increase of 16.9% to the Salary Range for Battalion Chief (Salary Range 60f). 14. An increase of 14.9% to the Salary Range for Deputy Fire Chief (Salary Range 69f). 15. An increase of 32.3% to the Salary Range for Fire Chief (Salary Range 70f). 16. An increase of 23% to the Salary Range for Police Chief (Salary Range 70p). _3 084 RESOLUTION NO. A RESOLUTION PROVIDING FOR SALARY AND BENEFIT CHANGES TO CHAPTER 1A2 (MANAGEMENT- CONFIDENTIAL SERIES) OF THE EL SEGUNDO ADMINISTRATIVE CODE. The City Council of the City of El Segundo does resolve as follows: Section 1: Section 1 A2.010 of the El Segundo Administrative Code entitled "Basic Salary Schedule," is amended as shown on "Attachment A." Section 2: Section 1A2.100, of the El Segundo Administrative Code, entitled "Executive Leave" is amended as follows: "Mid- Management/Confidential employees shall be granted seven days of Executive Leave with pay per calendar year. Department Head and Executive Employees shall be granted ten days of Executive Leave with pay per calendar year. Executive Leave may be used for personal business, attendance at educational courses, or vacation. Section 3: Section 1A2.105 of the El Segundo Administrative Code, entitled "Flexible Benefit Plan" is amended as follows: "Effective with the payroll deduction for the month of July, 2008, the monthly contribution by the City will increase by $200 per month to $1,200 per month. These benefits will be used principally for the purchase of employee medical insurance. All other terms and conditions in Section 1 A2.105(A) remain in effect. The maximum future City contribution for medical insurance, for both active employees and retirees, shall be $1,800 per month." Section 4: Section 1A2.115.2 of the El Segundo Administrative Code, entitled "Educational Incentive," is amended as follows: "Effective October 1, 2008, the Police Chief shall no longer receive 570 Educational Incentive Pay for possessing a Master's Degree from an accredited college or university. Effective July 1, 2008, a Battalion Chief, upon obtaining a Master's Degree from an accredited college or university, shall receive Educational Incentive Compensation in an amount of $702.11 per month. Effective October 1, 2008, the Deputy Fire Chief, upon obtaining a Master's Degree from an accredited college or university, shall receive Educational Incentive Compensation in an amount of $791.78 per month. 085 Section 5: Section 1 A2.122 of the El Segundo Administrative Code, entitled "Contingency Compensation," shall be deleted in its entirety. Section 6: Section 1A2.123 of the El Segundo Administrative Code, entitled "Chief Officer Certification" shall be amended as follows: "Effective July 1, 2008, Battalion Chiefs, upon obtaining Chief Officer Certification from the Office of the State Fire Marshal, shall receive Certification Compensation in an amount of $585.09 per month. Effective October 1, 2008, the Deputy Fire Chief, upon obtaining Chief Officer Certification from the Office of the State Fire Marshal, shall receive Certification Compensation in an amount of $659.82 per month." Section 7: Section 1A2.144 of the El Segundo Administrative Code, entitled "Vacations" shall be amended as follows: "3. Twenty -Five working days per year after fourteen years of continuous service." All other terms and conditions in Section 1A2.144 (1) and (2) remain in effect. Section 8: Section 1 A2.149, entitled "Jury Duty," shall be added to the El Segundo Administrative Code as follows: A. The employee must provide written notice of the expected Jury Duty to his or her supervisor as soon as possible, but in no case later than 14 days before the beginning of Jury Duty. B. During the first two weeks of Jury Duty, an employee shall be entitled to receive his or her regular compensation. C. For any portion of Jury Duty that extends beyond the first two weeks, such extended Jury Duty period shall be without pay. D. Any compensation for the first two weeks of Jury Duty, except Travel Reimbursement Pay, must be deposited with the Director of Human Resources. E. While on Jury Duty, the employee must report to work during any portion of a day that the employee is relieved of Jury Duty for three or more consecutive hours. F. The employee must provide documentation of his or her daily attendance on Jury Duty. - 2 - • • I Section 9: Section 1A2.151, entitled "Section 21548 - Pre - Retirement Option 2W Death Benefit," is added to the El Segundo Administrative Code as follows: "The City shall amend the contract between the Board of Administration of the California Public Employees Retirement System (PERS) and the El Segundo City Council in order to provide Section 21548 — Pre - Employment Option 2W Death Benefit for Sworn Safety Management Employees." Section 10: Section 1A2.152, entitled "City of El Segundo Substance Abuse Policy" and "Drug -Free Workplace Statement," is added to the El Segundo Administrative Code as follows: "The City of El Segundo Substance Abuse Policy and Drug -Free Workplace Statement, dated July 1, 2008 shall be applicable to all Department Heads, Mid - Management and Confidential Employees." PASSED AND ADOPTED this 2 "d day of December , 2008. Kelly McDowell, Mayor - 3 - 087 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 2nd day of December, 2008, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2008. - 4 - Cindy Mortesen, City Clerk of the City of El Segundo, California (SEAL) APPROVED AS TO FORM: Mark D. Hensley, City Attorney By: Karl H. Berger Assistant City Attorney ATTACHMENT A CITY OF EL SEGUNDO PROPOSED SALARY TABLES MANAGEMENT /CONFIDENTIAL GROUP EFFECTIVE PAYROLL BEGINNING JULY 5, 2008 GRADE STEP A STEP B STEP C STEP D STEP E 1m 2,101.24 2,207.62 2,319.38 2,436.79 2,560.16 2m 2,153.77 2,262.81 2,377.36 2,497.71 2,624.16 3m 2,207.62 2,319.38 2,436.79 2,560.16 2,689.77 4m 2,262.81 2,377.36 2,497.71 2,624.16 2,757.01 5m 2,319.38 2,436.79 2,560.16 2,689.77 2,825.93 6m 2,377.36 2,497.71 2,624.16 2,757.01 2,896.58 7m 2,436.79 2,560.16 2,689.77 2,825.93 2,969.00 8m 2,497.71 2,624.16 2,757.01 2,896.58 3,043.22 9m 2,560.16 2,689.77 2,825.93 2,969.00 3,119.30 10m 2,624.16 2,757.01 2,896.58 3,043.22 3,197.29 11 m 2,689.77 2,825.93 2,969.00 3,119.30 3,277.22 12m 2,757.01 2,896.58 3,043.22 3,197.29 3,359.15 13m 2,825.93 2,969.00 3,119.30 3,277.22 3,443.13 14m 2,896.58 3,043.22 3,197.29 3,359.15 3,529.21 15m 2,969.00 3,119.30 3,277.22 3,443.13 3,617.44 16m 3,043.22 3,197.29 3,359.15 3,529.21 3,707.87 17m 3,119.30 3,277.22 3,443.13 3,617.44 3,800.57 18m 3,197.29 3,359.15 3,529.21 3,707.87 3,895.58 19m 3,277.22 3,443.13 3,617.44 3,800.57 3,992.97 20m 3,359.15 3,529.21 3,707.87 3,895.58 4,092.80 21m 3,443.13 3,617.44 3,800.57 3,992.97 4,195.12 22m 3,529.21 3,707.87 3,895.58 4,092.80 4,299.99 23m 3,617.44 3,800.57 3,992.97 4,195.12 4,407.49 24m 3,707.87 3,895.58 4,092.80 4,299.99 4,517.68 25m 3,800.57 3,992.97 4,195.12 4,407.49 4,630.62 26m 3,895.58 4,092.80 4,299.99 4,517.68 4,746.39 27m 3,992.97 4,195.12 4,407.49 4,630.62 4,865.05 28m 4,092.80 4,299.99 4,517.68 4,746.39 4,986.67 29m 4,195.12 4,407.49 4,630.62 4,865.05 5,111.34 30m 4,299.99 4,517.68 4,746.39 4,986.67 5,239.12 31m 4,407.49 4,630.62 4,865.05 5,111.34 5,370.10 32m 4,517.68 4,746.39 4,986.67 5,239.12 5,504.36 33m 4,630.62 4,865.05 5,111.34 5,370.10 5,641.96 34m 4,746.39 4,986.67 5,239.12 5,504.36 5,783.01 35m 4,865.05 5,111.34 5,370.10 5,641.96 5,927.59 36m 4,986.67 5,239.12 5,504.36 5,783.01 6,075.78 37m 5,111.34 5,370.10 5,641.96 5,927.59 6,227.67 38m 5,239.12 5,504.36 5,783.01 6,075.78 6,383.36 39m 5,370.10 5,641.96 5,927.59 6,227.67 6,542.95 40m 5,504.36 5,783.01 6,075.78 6,383.36 6,706.52 41 m 5,641.96 5,927.59 6,227.67 6,542.95 6,874.19 42m 5,783.01 6,075.78 6,383.36 6,706.52 7,046.04 43m 5,927.59 6,227.67 6,542.95 6,874.19 7,222.19 44m 6,075.78 6,383.36 6,706.52 7,046.04 7,402.75 45m 6,227.67 6,542.95 6,874.19 7,222.19 7,587.81 46m 6,383.36 6,706.52 7,046.04 7,402.75 7,777.51 47m 6,542.95 6,874.19 7,222.19 7,587.81 7,971.95 48m 6,706.52 7,046.04 7,402.75 7,777.51 8,171.25 49m 6,874.19 7,222.19 7,587.81 7,971.95 8,375.53 089 ATTACHMENT A CITY OF EL SEGUNDO PROPOSED SALARY TABLES MANAGEMENT /CONFIDENTIAL GROUP EFFECTIVE PAYROLL BEGINNING JULY 5, 2008 GRADE STEP A STEP B STEP C STEP D STEP E 50m 7,046.04 7,402.75 7,777.51 8,171.25 8,584.92 51 m 7,222.19 7,587.81 7,971.95 8,375.53 8,799.54 52m 7,402.75 7,777.51 8,171.25 8,584.92 9,019.53 53m 7,587.81 7,971.95 8,375.53 8,799.54 9,245.02 54m 7,777.51 8,171.25 8,584.92 9,019.53 9,476.14 55m 7,971.95 8,375.53 8,799.54 9,245.02 9,713.04 56m 8,171.25 8,584.92 9,019.53 9,476.14 9,955.87 57m 8,375.53 8,799.54 9,245.02 9,713.04 10,204.77 58m 8,584.92 9,019.53 9,476.14 9,955.87 10,459.89 59m 8,799.54 9,245.02 9,713.04 10,204.77 10,721.38 60m 9,019.53 9,476.14 9,955.87 10,459.89 10,989.42 61 m 9,245.02 9,713.04 10,204.77 10,721.38 11,264.15 62m 9,476.14 9,955.87 10,459.89 10,989.42 11,545.76 63m 9,713.04 10,204.77 10,721.38 11,264.15 11,834.40 64m 9,955.87 10,459.89 10,989.42 11,545.76 12,130.26 65m 10,204.77 10,721.38 11,264.15 11,834.40 12,433.52 66m 10,459.89 10,989.42 11,545.76 12,130.26 12,744.36 67m 10,721.38 11,264.15 11,834.40 12,433.52 13,062.96 68m 10,989.42 11,545.76 12,130.26 12,744.36 13,389.54 69m 11,264.15 11,834.40 12,433.52 13,062.96 13,724.28 70m 11,545.76 12,130.26 12,744.36 13,389.54 14,067.38 71m 11,834.40 12,433.52 13,062.96 13,724.28 14,419.07 72m 12,130.26 12,744.36 13,389.54 14,067.38 14,779.55 73m 12,433.52 13,062.96 13,724.28 14,419.07 15,149.03 74m 12,744.36 13,389.54 14,067.38 14,779.55 15,527.76 75m 13,062.96 13,724.28 14,419.07 15,149.03 15,915.95 76m 13,389.54 14,067.38 14,779.55 15,527.76 16,313.85 77m 13,724.28 14,419.07 15,149.03 15,915.95 16,721.70 78m 14,067.38 14,779.55 15,527.76 16,313.85 17,139.74 79m 14,419.07 15,149.03 15,915.95 16,721.70 17,568.24 80m 14,779.55 15,527.76 16,313.85 17,139.74 18,007.44 60f 11,230.13 11,798.66 12,395.96 13,023.51 13,682.82 69f 12,446.85 13,076.97 13,738.99 14,434.53 15,165.28 70f 14,334.34 15,060.01 15,822.43 16,623.44 17,465.00 70p 14,334.34 15,060.01 15,822.43 16,623.44 17,465.00 000 EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a standard Public Works Contract to Southwest Pipeline and Trenchless Corporation for trenchless rehabilitation of the sanitary sewer main on Imperial Highway from east to west City limit. Approved Capital Improvement Project. Project No. PW 08 -10 (Fiscal Impact: $465,795.00) RECOMMENDED COUNCIL ACTION: Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with Southwest Pipeline and Trenchless Corporation, in the amount of $465,795.00 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT: Included in Adopted Budget Amount Requested: $512,375.00 Additional Appropriation: No Account Number(s): 502- 400 - 8204 -8647 ORIGINATED BY: Maryam M. Jonas, Principal Civil Engineer REVIEWED BY: Dana Greenwood, P lic Works Director APPROVED BY: Jack Wayt, City Ma r BACKGROUND AND DISCUSSION: On October 7, 2008, the City Council adopted plans and specifications and authorized staff to advertise for receipt of construction bids. This project provides for trenchless rehabilitation of the sanitary sewer on Imperial Highway. On November 12, 2008, the City Clerk received and opened the following two (2) bids: 1. Southwest Pipeline and Trenchless Corp. $465,795.00 2. Sancon Engineering, Inc. $536,342.00 The recommended contract will provide installation of a lining inside the existing sewer mains by slip lining method. The installation of the lining material will be done from the public street and with this method there is no need to excavate. iC 091 Staff has contacted references of the low bidder and has received favorable responses. Staff recommends awarding the contract to the lowest responsible bidder, Southwest Pipeline and Trenchless Corporation, in the amount of $465,795.00. The total amount ($512,375.00) requested includes the contract amount of $465,795.00 and an additional 10% to cover the unforeseeable construction related contingencies. The adopted budget has allocated $835,000.00 from the sewer enterprise fund for the annual sewer main repair program. The balance of the funding ($322,625.00) will be returned to the sewer enterprise fund for reallocation to future sewer related projects. 092 AeMY61H lei P. --- - - - - ------ Fn jj- EDO f 1-9 _j �L- Fi, Ir ---~�=~^=�---�r-------- ri ITI TI �"ad — �� EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to allow banners from the Young Americans Workshop Committee to be hung over Main Street at no cost. (Fiscal Impact: $178) RECOMMENDED COUNCIL ACTION: 1. Approve the request from the Young Americans Workshop Committee regarding its banners; 2. Alternatively, take such additional, related, action that may be desirable. ATTACHED SUPPORTING DOCUMENTS: Letter from the Young Americans Workshop Committee. FISCAL IMPACT: Amount Budgeted: $178 Additional Appropriation: No Account Number(s): ORIGINATED BY: Maryam Jonas, Principal Civil Engineer REVIEWED BY: Dana Greenwood, lic Works Director"Co APPROVED BY: Jack Wayt, City r BACKGROUND AND DISCUSSION: Ms. Beth Muraida, representing the Young Americans Workshop Committee (YA), asked the City to hang a banner across Main Street in front of the El Segundo High School at no cost to YA. The banner would advertise the workshop performances to be held at the ESHS on January 12, 2009 and would begin display the week of December 29, 2008. The YA offers scholarships to children who cannot afford the workshop fee. Because each dollar generated by the program is returned, the committee can offer this opportunity to El Segundo students more frequently. Last year, the YA offered 20 scholarships. While the City does not have a formal banner policy, banners (and their location) are generally approved by the Public Works Department in accordance with El Segundo Municipal Code § 15- 18-12. Persons placing such banners must pay the City $178 for hanging and removing each banner. Here, the YA requests that the City waive the fee in light of YA's community service and nonprofit status. Waiving such fees would be consistent with the City Council's past actions for nonprofit groups conducting events that benefit the community (e.g., "Keep LA Running," and the "American Heart Association "). 10 094 Beth Muraida 525 Lomita St. El Segundo, Ca 90245 November 24, 2008 Dear Mr. Wayt; Greetings on behalf of the Young Americans Workshop Committee here in El Segundo. We are planning a workshop including over 300 El Segundo Unified School District Students for January 9 -12 at the El Segundo High School and are eagerly involved with the planning stages. We are requesting to hang the Young American Banner over Main St. in front of the High School in order to attract the community to the wonderful performances by the troupe of over 40 Young Americans aged 18 -26 along with our own youth on January 11 at 3pm and on January 12 at 6pm. We are requesting that the fee of $178 be waived for our group. Our committee works tirelessly to streamline the workshop and involve as many children as we can. All proceeds from the concerts go to the Young Americans and the few dollars above the workshop costs go toward awarding scholarships to about 20 students. Every cost cutting effort is made to make sure all children can participate, and therefore we are kindly requesting that fee be waived. We look forward to a favorable decision to our request. Thank you for carrying our request to the Council on our behalf. Beth Muraida Young Americans Workshop Committee 2008 -2009 095 EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2008 AGENDA STATEMENT AGENDA HEADING: City Clerk AGENDA DESCRIPTION: Consideration and possible action regarding Council consensus to cancel the January 6, 2009 City Council Meeting (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: (1) Approve cancellation of the January 6, 2009 City Council Meeting; (2) Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Amount Budgeted: $ Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Cathy Domann REVIEWED BY: Cindy Mortese APPROVED BY: Jack Wayt, Cit} "*ager BACKGROUND AND DISCUSSION: The first regular 2009 City Council meeting is scheduled for Tuesday, January 6, 2009. Because City Hall will be closed for certain established holidays and because of the additional meeting workload and scheduled travel plans, it would be difficult to meet legal noticing requirements and to properly prepare for the meeting. Traditionally, the first City Council meeting of the new year has been cancelled and therefore it is requested that Council consider cancelling the January 6, 2009 meeting. 11 096 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: December 2, 2008 AGENDA HEADING: Council Member Fisher Consideration and possible action to review and either uphold, overturn or modify the Traffic Committee decision regarding the proposed placement of stop signs on Hillcrest Street at Sycamore Avenue. (Fiscal Impact: $1,000) RECOMMENDED COUNCIL ACTION: Recommendation - (1) Review the Traffic Committee decision of October 2, 2008 regarding the placement of stop signs at the intersection of Hillcrest Street and Sycamore Avenue; (2) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Traffic Analysis 2. Map depicting residents requested stop sign placement 3. City Council Letter from Mr. Kenton FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Bill Fisher, Councilmember REVIEWED BY: Dana Greenwood, Public W& Pi APPROVED BY: Bill Crowe, Assistant City N114or BACKGROUND AND DISCUSSION: On June 30, 2008, Jack Kenton delivered a letter to the Director of Public Works initially requesting that northbound and southbound stop signs be placed at the intersections of Hillcrest Street and Sycamore Avenue; in addition to the existing eastbound and westbound stop signs already at that intersection. Visibility on eastbound Sycamore Avenue of southbound traffic on Hillcrest Street was the reason for Mr. Kenton's request for additional stop signs at this intersection. On October 2, 2008, the Traffic Committee met and discussed this issue. Warrant analysis factors considered included traffic volumes, speed of traffic, visibility at the intersection, type of area, collision history, distance from other traffic control devices and proximity to a school. There were no reported accidents at this intersection in the past 6 years. After consideration of the aforementioned factors, it was the Traffic Committee's conclusion that this intersection did not meet warrants for a multi -way stop sign per the Manual on Uniform Traffic Control Devices (MUTCD). The committee advised Mr. Kenton of the Committee's decision. 12 097 At the November 18, 2008 City Council meeting, Mr. Kenton presented a letter and a neighborhood petition requesting City Council re- consideration of the stop signage request. After listening to public communication on the matter and reviewing relevant historical information, I have requested that this item be placed on the agenda for City Council discussion and possible action to direct staff to install the requested stop signs. As noted in the attached report, additional stop signs can be installed to control vehicle /pedestrian conflicts. It is estimated that the cost to install the stop signs will be $1,000.00. This cost can be covered by the current Public Works Department operational budget with no additional appropriation required. O' s CITY OF El SEGUNDO TRAFFIC COMMITTEE Date: October 2, 2008 Subject: Intersection of Hillcrest Street and Sycamore Avenue Consideration of All -Stop Control Prepared by: Dan Garcia, Assistant City Engineer with consideration from the Traffic Committee Physical Characteristics: The intersection of Hillcrest Street and Sycamore Avenue is a four way intersection with stop signs controlling the east and west bound directions. Both Hillcrest Street and Sycamore Avenue are considered residential streets. The curb to curb distance is 36 feet for all streets emanating from this intersection except for Sycamore Avenue to the east of the intersection which is 34 feet. Both streets are equipped with concrete curbs and sidewalks. Accident History: There has been no reported accidents at this intersection in the last six years. Recommended Solution: Guidelines for the installation of stop signs are provided in the Manual on Uniform Traffic Control Devices ( MUTCD) developed by the Federal Highway Administration. The MUTCD guidelines for stop signs include specific warrants for multi -way stops signs be based on vehicle and pedestrian volumes, speed of traffic, visibility at the intersection, type of area, collision history, distance from other traffic control devices and proximity to a school. The numerical warrants are not met at this intersection. The MUTCD provides that stop signs are applicable at intersections where there is a need to control vehicle /pedestrian conflicts. Accordingly, installation of additional stop signs for northbound and southbound directions at the intersection to create an all -way stop could be considered as a solution. (.199 3' I I I I I I I EXISTING STOP SIGN I I SYCAMORE AVE. -f- - I , 1 I I • PROPOSED I STOP SIGN I I I M i LU I p� I U Pi 100 835 Dune St. El Segundo, CA 90245 City Council City Hall Main Street El Segundo, CA 90245 November 18, 2008 Gentlemen: Our little corner of the city would like to see the safe ingress /egress of our streets improved by a change in the traffic - controlling stop signs on Hillcrest Street. What is specifically requested is to remove the existing stop sign at Walnut Avenue on Hillcrest St. and place it at Sycamore Avenue. Twenty years ago, Hillcrest Street was a primary road that entered El Segundo from the Imperial Highway. The fact that traffic can flow comfortably presents a level of discomfort on those that are negotiating the stop signs controlling traffic on Sycamore Ave. If asked, most of our neighbors will say that, when crossing Hillcrest Street, they cannot see to the north until they are one -third to one -half of the distance into the intersection. A low wall topped with shrubbery and curbside parking obstructs visibility. The petition being presented totals over 50 persons — the names /signatures are, for the most part, only one of the drivers from each home. From my visiting with them, 'I can tell you that we could probably double the names if we sought out each drivor. Attached is a copy of our citizens' petition and information on the streets that are involved. Sincerely, Jack Kenton 101 Section 2B.05 STOP Sign Aipalications Guidance: STOP signs should be used if engineering judgment indicates that one or more of the following conditions exist: A. Intersection of a less important road with a main road where application of the normal right -of -way rule would not be expected to provide reasonable compliance with the law; B. Street entering a through highway or street; C. Unsignalized intersection in a signalized area; and /or D. High speeds, restricted view, or crash records indicate a need for control by the STOP sign. Chapter 213 — Regulatory Signs September 26, 2006 Part 2 - Signs California MUTCD Page 213-3 (FHWA's MUTCD 2003 Revision 1, as amended for use in California) 1. Restricted view: Below are Driver side views from a 1998 Ford Explorer. Note, all vehicles in the images are stationary. View north on Hillcrest from east on Sycamore View south on Hillcrest from east on Sycamore. View north on Hillcrest from east on Sycamore View south on Hillcrest from uze on Sycamore. 2. High speeds: All who drive the streets of El Segundo's west side, know the routine of ducking into a slot between parked cars so that a vehicle traveling in the opposite direction can pass safely due to narrowness of the street. However, Hillcrest Avenue is the widest north /south thoroughfare west of Main St. As such, two vehicles can safely travel in opposite directions without having to yield. Logic dictates that vehicle speeds increase on the wider street. For example, Loma Vista Ave. width measures at 30 -feet and when cars line the street, vehicles traveling in opposite directions yield for passage. Sycamore Avenue measures just short of 36 -feet in width which is adequate for two vehicles to safely pass. It should be noted that the intersections of Sycamore/Loma Vista and SycamoreNirginia are both 4 -way stops. The Google Satellite view, below, illustrates the width of north /south streets west of Main St. 35'9' 30' 30' So if we accept the premise that the width of Hillcrest Avenue encourages a higher rate of speed, one might wonder what REAL affect another 5 or 10 MPH on safety. The table on the following page is sourced from a James Madison University Comprehensive Safety Plan, specifically as it relates to driver training. You will note that the Total Stopping Distance differential from 20 -25 MPH is 16 -feet. Add an additional 5 MPH (to 30 MPH) and now the stopping distance has nearly doubled from 43 to 80 feet between 20 and 30MPH. 103 Ratio of Speed to Stopping Distance [http: / /Www. jmu.edu /safetyplan /vehicle /generald river /stoppingdistance.shtml] SPEED IN AVERAGE STOPPING DISTANCES TOTAL STOPPING DISTANCES Average Automobile Truck Brakes Driver Miles per Feet per (Brakes on All Reaction Automobiles Trucks Hour Second Brakes Wheels Time (In Feet) (In Feet) (In Feet) (In Feet) (3/4 seconds) (In Feet) 20 29.34 21 30 22 43 52 25 36.62 32 47 27 59 74 30 44.0 47 67 33 80 100 IN 3. Residential Service While residential access is not deemed a criterion for stop sign guidance, it should be noted that of all the east/west streets that extend to the far west side, the W. Sycamore / Hillcrest Ave. services or has the potential to service the most residences, by far. As the Google Satellite view illustrates on the next page, there are 47 residences that could, logically, utilize W. Sycamore as their exit point. By comparison: • W. Sycamore Ave. 2 -way stop services 47 residences. • W. Walnut Ave. 3 -way stop services 1 residence. • W. Maple Ave. 4 -way stop services 15 residences. • W. Palm Ave. 3 -way stop services 14 residences. • NOTE: Acacia also services a large number of residences, but it is unknown how many of the residents of the 700 -770 W. Imperial Ave. condominiums utilize Acacia. IL s • g t _ tx j 105 Request for STOP SIGN — Vehicles eastbound from the homes west of Hillcrest St., on both Acacia and Sycamore Avenues, have difficulty seeing traffic that is southbound on Hillcrest. The slope of Hillcrest St. at Acacia, and the wall at Sycamore, create a situation in which any parked car blocks the view to the north. This requires that a driver "ease out" beyond the stop sign to be able to see to the left. The locals are careful around these intersections. A visitor may not be that careful. We hereby request that the city install a four -way STOP sign at the Hillcrest and Acacia and at the Hillcrest and Sycamore intersections. We also ask that the stop sign on Hillcrest at Walnut be removed. That sign would not be needed if the requested signs are installed. NAME SIGNATURE: HOUSE /STREET ADDRESS Y,AC Ave- Av -- lc►c lam_ i S! l Ill c rZ 1 � 41 W Ad -51 Ikf A Lo e 9 21 j 31 j T 5. D)lrL � Name Signature 1 .4 f House/Street address a."i, e-" J/-, I- i p i L LC r\ -751 w S w ALIC 7 ILI 4 K4 ci LO C 0--s- �4c i p i L LC r\ -751 w S w ALIC 7