2008 AUG 05 - CC PACKET - 1AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 5, 2008 - 5:00 P.M.
Next Resolution # 4561
Next Ordinance # 1420
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
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SPECIAL ORDER OF BUSINESS:
None
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Govemment Code Section §54957 (Personnel); and/or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-2- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
2. Solomon v. City of El Segundo, LASC No. BC 372401
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 1- matter
1. Public Employee Appointment/Public Employment. Title: City Manager
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 2- matters
1. City Negotiators: Interim City Manager Jack Wayt; Human Resources Director Bob Hyland;
Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (a)
Unrepresented management/confidential employees (City employees who are not members
of bargaining units); (b) Unrepresented management employee — City Manager; (c) El
Segundo Police Officers' Association; (d) El Segundo Firefighter's Association; and (e) El
Segundo Police Management Association.
2. City Negotiator: City Attorney — Unrepresented Employee: City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 5, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Wes Harding, El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
Next Resolution # 4561
Next Ordinance # 1420
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PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open a Public Hearing and adopt Resolution
finding the City to be in conformance with the annual Congestion Management
Program (CMP) and adopting the annual CMP Local Development Report, in
accordance with California Government Code Section 65089.
Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Adopt Resolution; and (4)
Alternatively, discuss and take other action related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action to award a Standard Public Works Contract to
Armand Gonzales Inc. dba Gonzales Construction for construction of a Fire Station at
2261 East Mariposa Avenue. Approved Capital Improvement Program. Project No.:
PW 08 -06 (Fiscal Impact: $7,206,298.00)
Recommendation — (1) Waive a minor irregularity in the bid received from Armand
Gonzales, Inc. dba Gonzales Construction and Reject the bid protest received from bidder
Griffith Company; (2) Add the following options to the contract for a total of $684,283: (a) 8"
concrete precast band ($52,034), (b) brick veneer ($55,940), (c) built in desk, nightstand
and bed frames ($67,000), (d) ceiling the above showers ($1,000), (e) gypsum board
ceilings ($10,000), (f) epoxy flooring ($5,000), (g) photovoltaic collector panels ($355,000),
(h) seismic early warning system ($37,450), (i) precast concrete caps ($21,400), 0) day tank
for generator ($4,000), (k) 8" vehicular concrete paving ($50,459), (1) Plymovent vehicle
exhaust system ($25,000); (3) Authorize the City Manager to execute a Standard Public
Works Contract in a form approved by the City Attorney with Gonzales Construction, Inc for
$6,211,443 (Base Bid) plus $684,283 (Options), for a total of $6,895,726; (4) Authorize a
construction contingency in the amount of $310,572 for unforeseen additional work; (5)
Alternatively, discuss and take other action related to this item.
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3. Consideration and possible action to introduce and waive first reading of an
Ordinance amending the El Segundo Municipal Code's regulation of filming within
the City of El Segundo.
Recommendation — (1) Receive report from the filming ad hoc subcommittee; (2) Introduce
and waive first reading of draft Ordinance; (3) Schedule second reading and adoption of an
Ordinance for August 19, 2008; (4) Alternatively, discuss and take other action related to
this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
4. Consideration and possible action to receive and file the Annual Report of the Capital
Improvement Program Advisory Committee ( CIPAC). Oral presentation will be made
by CIPAC Chairman Mr. Jason Aro. (Fiscal Impact: None)
Recommendation — (1) Receive and file the Annual Report of CIPAC; (2) Receive the oral
presentation; (3) Alternatively, discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
S. Warrant Numbers 2566585 to 2566837 on Register No. 20 in the total amount of
$2,508,937.28 and Wire Transfers from 7/4/2008 through 7/24/2008 in the total amount
of $1,987,225.72.
Recommendation — Approve Warrant Demand Registers and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
6. Regular and Special City Council Meeting Minutes of July 15, 2008.
Recommendation — Approval.
7. Consideration and possible action to retain Bob Murray & Associates to conduct an
Executive Search for the position of City Manager. (Fiscal Impact: Not to Exceed
$25,000)
Recommendation — (1) Authorize the City Manager to execute a Professional Services
Agreement, in a form approved by the City Attorney, with Bob Murray & Associates in an
amount not to exceed $25,000; and (2) Alternatively, discuss and take other action related
to this item.
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8. Consideration and possible action regarding adoption of a Resolution authorizing the
establishment of a Public Agency Retirement System (PARS) Supplemental
Retirement Plan for eligible members of the El Segundo Supervisory and
Professional Employees Bargaining Unit, to be administered by Phase II Systems,
PARS Trust Administrator.
Recommendation — (1) Adopt the Resolution; and (2) Alternatively, discuss and take other
action related to this item.
9. Consideration and possible action regarding the approval of the examination plans
for the Personnel Merit System job classifications of Street Maintenance Supervisor.
(Fiscal Impact: None)
Recommendation — (1) Approve the examination plans; and (2) Alternatively, discuss and
take other action related to this item.
10. Consideration and possible action to waive the formal bidding process pursuant to
the El Segundo Municipal Code §1 -7 -10 and authorize the Fire Department to
purchase a replacement paramedic rescue ambulance manufactured by Emergency
Vehicle Group, Inc. on a sole source basis. (Fiscal Impact: $203,455)
Recommendation — (1) Pursuant to El Segundo Municipal Code §1 -7 -10, waive the bidding
process and authorize the Fire Department to purchase a replacement paramedic rescue
ambulance manufactured by Emergency Vehicle Group, Inc.; 2) Alternatively, discuss and
take other action related to this item.
11. Consideration and possible action regarding the adoption of a Conflict of Interest
Code required by The Political Reform Act (Government Code Section 81000 et. seq.)
rescinding Resolution No. 4448 and adopting a new resolution approving a new
Conflict of Interest Code.
Recommendation — (1) Adopt Resolution; and (2) Alternatively, discuss and take other
action related to this item.
12. Consideration and possible action regarding a new Alcoholic Beverage Control (ABC)
license for on -site sale and on -site consumption of alcohol (Type 47 - On -Sale Beer,
Wine and Distilled Spirits) at a new restaurant located at 2361 Rosecrans Avenue, EA
No. 792 and AUP No. 08-02. Applicant: Continental Development Corporation — Alex
J. Rose (Fiscal Impact: None).
Recommendation — (1) Receive and file a determination that the Cit Council does not object
to issuance of a new Type 47 ABC license at 2361 Rosecrans Avenue; and (2)
Alternatively, discuss and take other action related to this item.
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13. Consideration and possible action for second reading and adoption of an Ordinance
for: (1) the rezoning of approximately 4.25 acres of property at 1700 E. Grand Avenue
from Medium Manufacturing (MM) Zone to the Grand Avenue Commercial (GAC)
Zone; (2) an amendment to the Smoky Hollow Specific Plan to further limit permitted
uses with the Grand Avenue Commercial (GAC) Zone for the property at 1700 E.
Grand Avenue, to general Office and Medical - Dental Office uses only, and; (3)
technical changes to the Smoky Hollow Specific Plan (SHSP) relating to the
environmental review requirements to make the SHSP consistent with the law
(CEQA). Applicant: Mar Canyon Grand, LLC. (Fiscal Impact: None)
Recommendation — (1) Waive second reading and adopt Ordinance No. 1419 for Zone
Change No. 07 -01 and Specific Plan Amendment No. 08 -02 for the "MEPS" Project site
rezoning to Grand Avenue Commercial (GAC) Zone with limited uses pursuant to the SHSP;
and (2) Alternatively, discuss and take other action related to this item.
14. Consideration and possible action to approve a purchase order to Oldcastle Precast
for utility pull boxes that will serve as junction points for the City's fiber optic cable
installation project. (Fiscal Impact: $15,285.00).
Recommendation — (1) Authorize the Purchasing Agent to issue a purchase order to
Oldcastle Precast for the amount of $15,285.00; and (2) Alternatively, discuss and take
other action related to this item.
15. Consideration and possible action regarding adoption of plans and specifications for
the slurry sealing of the streets in the area bounded by Sheldon Street, Mariposa and
Imperial Avenues and the west City Limits. Project No.: PW 08 -09. (Fiscal Impact:
$169,905)
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the
project for receipt of construction bids; (3) Alternatively, discuss and take other action
related to this item.
16. Consideration and possible action regarding acceptance of the project for the
Replacement of the windows at the Urho Saari Swim Stadium (plunge), located at 219
W. Mariposa Avenue. (Fiscal Impact: $68,680.00)
Recommendation — (1) Accept all work under this contract as complete; (2) Authorize the
City Clerk to file a Notice of Completion in the County Recorder's Office; and (3)
Alternatively, discuss and take other action related to this item.
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17. Consideration and possible action to authorize staff to solicit bids for the installation
of risers on the Stevenson Field Bleachers in El Segundo's Recreation Park at 339
Sheldon Street. Approved Capital Improvement Program Project No. PW 08 -07.
(Fiscal Impact: $26,000 General Fund)
Recommendation — (1) Authorize staff to solicit bids for the installation of risers on the
Stevenson Field Bleachers; and (2) Alternatively discuss and take other action related to
this item.
18. Consideration and possible action regarding approval as per municipal code §1 -7 -12
for emergency purchases for the leasing of two passenger buses from Nations Bus
Corporation to be used for City shuttle service programs until City -owned shuttle
buses can be repaired (Fiscal Impact: $11,158)
Recommendation — (1) As per municipal code § 1 -7 -12 regarding emergency purchases,
approve use of Nations Bus Corporation and the funds needed to lease shuttle buses to be
used for current City shuttle service programs until existing City -owned vehicles are
repaired; and (2) Alternatively, discuss and take other action related to this item.
19. Consideration and possible action regarding the purchase of a computerized bar
code evidence management system and desktop computer for tracking evidence and
property in the police department's property room. (Net Fiscal Impact to City
$17,500.00 from Police Department's Asset Forfeiture Account)
Recommendation — (1) Approve the purchase of a computerized bar code evidence
management system for use in the police department's property room; and (2) Alternatively,
discuss and take other action related to this item.
20. Consideration and possible action to pay $250,000.00 to Radio Communications
Association in accordance with a fee sharing arrangement relating to the sale of City
radio frequency rights. (Net Fiscal Impact to City - $250,000 from Police Department's
Asset Forfeiture account.)
Recommendation — (1) Approve paying $250,000 to Radio Communications Association;
and (2) Alternatively, discuss and take other action related to this item.
21. Consideration and possible action regarding final acceptance of construction related
to the City's Residential Sound Insulation Program Group 20 (21 Homes). Project No.
RSI 07-02. (Final contract total = $1,288,700).
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the
City Planning and Building Safety Director's Notices of Completion in the County Recorder's
Office; and (3) Alternatively discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
WISP,
F. NEW BUSINESS
G. REPORTS - CITY MANAGER
H. REPORTS - CITY ATTORNEY
I. REPORTS - CITY CLERK
J. REPORTS - CITY TREASURER
K. REPORTS - CITY COUNCIL MEMBERS
Council Member Brann -
Council Member Fisher -
Council Member Jacobson -
Mayor Pro Tern Busch -
Mayor McDowell -
01
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PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sea.) for the purposes of conferring with the City's Real Property Negotiator, and/or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME: �� �'�� Oc ' '-►� '
NAME: J M ` �
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to open a Public Hearing and adopt Resolution finding
the City to be in conformance with the annual Congestion Management Program (CMP)
and adopting the annual CMP Local Development Report, in accordance with California
Government Code Section 65089.
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing;
2. Discussion;
3. Adopt Resolution; and /or
4. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Congestion Management Program (CMP) became effective with voter approval of
Proposition 111 in June 1990. The CMP is a tool to facilitate coordination between
transportation and land use decisions. It requires agencies to weigh the impacts of traffic
generated by developments and requires the mitigation of additional congestion. In
accordance with State law, the Los Angeles County Metropolitan Transportation Authority
(MTA) has adopted the CMP for Los Angeles County. Cities within the County are required
to comply with the adopted CMP or risk the loss of Gas Tax revenues received pursuant to
(Continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution for adoption.
2. 2008 Local Development Report.
FISCAL IMPACT: None.
Capital Improvement Program:
N/A
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriation Required:
N/A
ORIGIN D BY: DATE:
Gary Chicots, irector of Planning and Building Safety
RE,�EA BY: DATE:
.7
Jack WayVntefim City Manager
11
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STAFF REPORT PAGE 2
BACKGROUND & DISCUSSION: (cont.)
Proposition III.
The MTA requires that by September 1St of each year, local agencies submit a self -
certification Resolution and a Local Development Report pursuant to a noticed public
hearing as required by State law.
The self- certification Resolution consists of the following:
1. A finding that the City is in conformance with the CMP.
2. Certification that the City will continue to implement the Transportation Demand
Management Ordinance. (ESMC Chapter 15 -16).
3. Certification that the City will continue to implement a Land Use Analysis Program.
(City Council Resolution No. 3805).
4. 2008 Local Development Report.
In previous years, the CMP required the City to calculate the total debits and credits
accruing from building and demolition permits and transportation improvement strategies
and to maintain a positive credit balance. The City's credit balance as of May 31, 2003 was
6,642. On February 18, 2004, MTA suspended the requirement that cities maintain a
positive credit balance and suspended the requirement to calculate credits and debits
resulting from construction activity and transportation improvements strategies while it
prepares a nexus study to explore the feasibility of implementing a congestion mitigation
fee to meet CMP Deficiency Plan requirements. The City's current credit balance remains
frozen until MTA completes its study.
This year the City is only required to report the number of dwelling units permitted and the
floor area of new non - residential buildings and demolitions. The attached Local
Development Report summarized the development activity for the June 1, 2007 to May 31,
2008 reporting year.
PAPlanning & Building Safety \CMP \CMP 07- 08\2008- 08- 05.CMP.CCReport.doc
12
RESOLUTION NO.
A RESOLUTION FINDING THE CITY OF EL SEGUNDO IN LOS
ANGELES COUNTY, CALIFORNIA TO BE IN COMPLIANCE WITH THE
2004 CONGESTION MANAGEMENT PROGRAM AND ADOPTING THE
LOCAL DEVELOPMENT REPORT PURSUANT TO GOVERNMENT
CODE § 65089.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds that:
A. The Los Angeles County Metropolitan Authority ( "MTA "), acting as the
Congestion Management Agency for Los Angeles County, adopted the
2004 Congestion Management Program ( "CMP ") on July 22, 2004;
B. As adopted, the CMP requires that MTA annually determine that Los
Angeles County and cities within the County conform with all CMP
requirements;
C. Among other things, the CMP requires municipalities within Los Angeles
County to submit Local Development Reports to the MTA by September 1
of each year;
D. The City Council held a noticed public hearing on August 5, 2008 during
which it considered the evidence presented by staff and the public
regarding how the City has implemented measures designed to mitigate
the impacts of traffic congestion resulting from new development;
E. Based upon the August 5, 2008 public hearing, the City Council
determined that:
By June 15 of odd - numbered years the City conducts annual traffic
counts and calculated levels of service for selected arterial
intersections consistent with the requirements identified in the CMP
Highway and Roadway System Chapter;
2. The City adopted and continues to implement a transportation
demand management ordinance consistent with the minimum
requirements identified in the CMP Transportation Demand
Management Chapter;
13
3. The City adopted and continues to implement a land use analysis
program consistent with the minimum requirements identified in the
CMP Land Use Analysis Program Chapter; and
4. The City adopted a Local Development Report, which is attached
as Exhibit "A," and incorporated by reference, consistent with the
requirements identified in the 2004 CMP. This report balances
traffic congestion impacts due to growth within the City with
transportation improvements, and demonstrates that the City meets
its responsibilities under the County -wide Deficiency Plan
consistent with the MTA Board adopted 2003 Short Range
Transportation Plan.
SECTION 2: In accordance with its findings, the City Council determines that the City of
El Segundo is in compliance with all requirements of the CMP, adopted by the Metro
Board on July 22, 2004.
1.4
SECTION 3: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 4: This Resolution will take effect immediately upon adoption.
PASSED AND ADOPTED this 5th day of August, 2008.
Kelly McDowell, Mayor
City of El Segundo
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger, Assistant City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the 5th day of August 2008, and the same was
so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
PAPlanning & Building Safety \CMP\CMP 07- 08\2008- 08- 05.CMP resolution.doc
City of El Segundo Date Prepared: July 29, 2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Contact: Kimberly Christensen, AICP, Planning Manager
Phone Number: (310) 524 -2340
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
* IMPORTANT: All "#valuel" cells on this page are automatically calculated.
Please do not enter data in these cells.
DEVELOPMENT TOTALS
RESIDENTIAL DEVELOPMENT ACTIVITY Dwelling Units
Single Family Residential 6.00
Multi - Family Residential 6.00
Group Quarters 0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Commercial (less than 300,000 sq.ft.)
Commercial (300,000 sq.ft. or more)
Freestanding Eating & Drinking
NON - RETAIL DEVELOPMENT ACTIVITY
Lodging
Industrial
Office (less than 50,000 sq.ft.)
Office (50,000- 299,999 sq.ft.)
Office (300,000 sq.ft. or more)
Medical
Government
Institutional /Educational
University (# of students)
OTHER DEVELOPMENT ACTIVITY
ENTER IF APPLICABLE
ENTER IF APPLICABLE
EXEMPTED DEVELOPMENT TOTALS
Exempted Dwelling Units
Exempted Non - residential sq. ft. (in 1,000s
1,000 Net S .Ft.2
9.20
0.00
0.00
1.000 Net Sa.Ft.2
0.00
5.05
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Daily Trips
0.00
0.00
0
0
1. Note: Please change dates on this form for later years. Section /, Page 1
2. Net square feet is the difference between new development and adjustments entered on pages 2 and 3.
16'
City of El Segundo Date Prepared: July 29, 2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
PART DEVELOPMENT
RESIDENTIAL DEVELOPMENT ACTIVITY
Category
Dwelling
Units
Single Family Residential
11.00
Multi-Family Residential
13.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Commercial less than 300,000 s .ft.
9.20
Commercial 300,000 s .ft. or more
0.00
Freestanding Eating & Drinking
0.00
NON - RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
industrial
2.70
Office less than 50,000 s .ft.
0.00
Office 50,000 - 299,999 s .ft.
0.00
Office 300,000 s .ft. or more
0.00
Medical
0.00
Government
0.00
Institutional /Educational
0.00
University # of students
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Attach additional sheets if necessary)
Daily Trips
Enter "0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
Section 1, Page 2
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City of El Segundo Date Prepared: July 29, 2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
... DEVELOPMENT ADJUSTMENTS
IMPORTANT: Adjustments may be claimed only for 1) development permits that were both
issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any
structure with the reporting eriod.
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Single Family Residential
5.00
Multi-Family Residential
7.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Commercial less than 300,000 s .ft.
0.00
Commercial 300,000 s .ft. or more
0.00
Freestanding Eating & Drinking
0.00
NON - RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
Industrial
7.75
Office less than 50,000 s .ft.
0.00
Office 50,000 - 299,999 s .ft.
0.00
Office 300,000 s .ft. or more
0.00
Medical
0.00
Government
0.00
Institutional /Educational
0.00
University # of students
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Attach additional sheets if necessary)
Daily Trips
Enter "0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
Section 1, Page 3
18
CITY OF EL SEGUNDO
Date Prepared: July 29, 2008
2008 CMP Local Development Report
Reporting Period: JUNE 1, 2007 - MAY 31, 2008
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
.A EXEMPTED DEVELOPMENT
NOT INCLUDED IN NEW DEVELOPMENT ACTIVITY TOTALS)
LowNery Low Income Housing
01
Dwelling Units
High Density Residential
01
Dwelling Units
Near Rail Stations
Mixed Use Developments
Ifl
1,000 Gross Square Feet
Near Rail Stations
01
Dwelling Units
Development Agreements Entered
0
1,000 Gross Square Feet
into Prior to July 10, 1989
0
Dwelling Units
Reconstruction of Buildings
0
1,000 Gross Square Feet
Damaged in April 1992 Civil Unrest
0
Dwelling Units
Reconstruction of Buildings
0
1,000 Gross Square Feet
Damaged in Jan. 1994 Earthquake
0
Dwelling Units
Total Dwelling Units
0
Total Non- residential sq. ft. (in 1,000s)
0
Section 1, Page 4
Exempted Development Definitions:
1. Low/Very Low Income Housing: As defined by the California Department of Housing and Community
Development as follows:
- Low- Income: equal to or less than 80% of the County median income, with adjustments for family size.
- Very Low - Income: equal to or less than 50% of the County median income, with adjustments for family size.
2. High Density Residential Near Rail Stations: Development located within 1/4 mile of a fixed rail passenger
station and that is equal to or greater than 120 percent of the maximum residential density allowed under
the local general plan and zoning ordinance. A project providing a minimum of 75 dwelling units per acre
is automatically considered high density.
3. Mixed Uses Near Rail Stations: Mixed -use development located within 1/4 mile of a fixed rail passenger
station, if more than half of the land area, or floor area, of the mixed use development is used for high
density residential housing.
4. Development Agreements: Projects that entered into a development agreement (as specified under Section
65864 of the California Government Code) with a local jurisdiction prior to July 10, 1989.
5. Reconstruction or replacement of any residential or non - residential structure which is damaged or destroyed,
to the extent of > or = to 50% of its reasonable value, by fire, flood, earthquake or other similar calamity.
6. Any project of a federal, state or county agency that is exempt from local jurisdiction zoning regulations and
where the local jurisdiction is precluded from exercising any approval /disapproval authority. These locally
precluded projects do not have to be reported in the LDR.
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to award a Standard Public Works Contract to Armand
Gonzales Inc. dba Gonzales Construction for construction of a Fire Station at 2261 East
Mariposa Avenue. Approved Capital Improvement Program. Project No.: PW 08 -06
(Fiscal Impact: $7,206,298.00)
RECOMMENDED COUNCIL ACTION:
(1) Waive a minor irregularity in the bid received from Armand Gonzales, Inc. dba Gonzales
Construction and Reject the bid protest received from bidder Griffith Company;
(2) Add the following options to the contract for a total of $684,283: (a) 8" concrete precast
band ($52,034) (b) brick veneer ($55,940) (c) built in desk, nightstand and bed frames
($67,000) (d) ceiling the above showers ($1,000) (e) gypsum board ceilings ($10,000) (f)
epoxy flooring ($5,000) (g) photovoltaic collector panels ($355,000) (h) seismic early
warning system ($37,450) (i) precast concrete caps ($21,400) (j) day tank for generator
($4,000) (k) 8" vehicular concrete paving ($50,459) (1) Plymovent vehicle exhaust system
($25,000);
(3) Authorize the City Manager to execute a Standard Public Works Contract in a form
approved by the City Attorney with Gonzales Construction, Inc for $6,211,443 (Base Bid)
plus $684,283 (Options), for a total of $6,895,726;
(4) Authorize a construction contingency in the amount of $310,572 for unforeseen additional
work;
(5) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
(Background and discussion continued on the next page........)
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $7,206,298.00
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
BY:
Stephanie Katsouleas,
$7,750,000 (Public Safety)
$7,206,298.00
301 - 400 - 8201 -8999
Award of Construction Contract
No
blic Works Director
q - --
Wayt, In im City Manager
DATE:
-713,//c
DATE:
2
BACKGROUND & DISCUSSION: (continued)
On May 6, 2008, City Council adopted the plans and specifications for construction of a Fire
Station to replace the existing Fire Station No. 2 and authorized staff to advertise the project
for competitive bids.
The "Notice of Inviting Bids" specified that the successful contractor would be selected based
upon the Base Bid amount. Contractors responding to the bid notice were also asked to
provide prices for several options. On June 24, 2008, the City Clerk office received eighteen
(18) bids. Three Bids were received after the 11:00 a.m. submittal deadline and were returned
to the bidders unopened. The following fifteen (15) Base Bids were opened:
1. Gonzales Construction, Inc.
2. Griffith Company
3. FEI Enterprises, Inc.
4. G -2000 Construction, Inc.
5. Harbor Construction, Inc.
6. Robert Clapper Construction Services, Inc.
7. Chegini Enterprises, Inc.
8. Tower General Contractors
9. Woodcliff Corporation
10. TG Construction, Inc.
11. Moment Construction, Inc.
12. GC Builders, Inc.
13. SAIFCO Construction Company
14. Morrissey Construction Co., Inc.
15. SBS Corporation
$6,211,443.00
$7,036,950.00
$7,189,735.00
$7,228,000.00
$7,273,000.00
$7,273,000.00
$7,495,000.00
$7,641,000.00
$7,800,000.00
$7,864,921.00
$7,864,921.00
$7,915,500.00
$8,200,000.00
Incomplete
Incomplete
The total budget allocated for this construction project was $7,750,000. Following the bid
opening, the apparent lowest bidder was Gonzales Construction, Inc., whose Base Bid plus
options and construction contingencies was $7,206,297.
A review of projects completed by Gonzales Construction, Inc., indicates that they have done
extensive work very similar to the work anticipated for the construction of the new fire station.
References contacted indicated that this firm was competent and cooperative during
construction of various projects. The firm's contractor license is current and it has the financial
capability to undertake this project.
After the bid opening, the second lowest bidder, Griffith Company, protested that Gonzales
Construction's bid submitted included only one original copy submittal, where the Notice of
Inviting Bids stated "bidders are required to submit one (1) original set and one (1) copy of the
proposal forms." The City Attorney's Office characterizes this as a minor irregularity that can
be waived by City Council.
Staff recommends that the City Council award the Fire Station construction project to
Gonzales Construction, Inc.
4: "3
EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to introduce and waive first reading of an Ordinance
amending the El Segundo Municipal Code's regulation of filming within the City of El Segundo.
RECOMMENDED COUNCIL ACTION:
(1) Receive report from the filming ad hoc subcommittee; (2) Introduce and waive first reading
of draft Ordinance; (3) Schedule second reading and adoption of an Ordinance for August 19,
2008; (4) Alternatively, take such additional, related, action that may be desirable.
BACKGROUND & DISCUSSION:
On October 17, 2006, the City Council appointed Mayor McDowell and Councilmember Fisher
to an ad hoc subcommittee to discuss the City's film permit processing and current ordinance.
The subcommittee was formed in response to filming concerns reported by residents including
street closures and parking. The Film Permit Subcommittee met several times during 2007
and made numerous proposed changes to the existing regulations based upon public input.
Those changes are reflected in the attached draft ordinance.
(Background and Discussion continued on the next page)
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance amending Title 4, section 11 in its entirety.
FISCAL IMPACT:
Operating Budget: N/A
Amount Requested: N/A
Account Number: NIA
Project Phase: First reading of Ordinance to amend in its entirety Municipal Code Title 4,
Chapter 11
Appropriation Required: _ Yes X No
ORIGINATED B DATE:
Steve s, Busine S rvices Manager
REV1Eyl IP 8�6: DATE:
o
Ja , I erim Ci 1lanager 2- ,mo
44
BACKGROUND & DISCUSSION (CONTINUED)
Major Subcommittee Changes
• Creating an "impact zone" within a 300 foot radius around a filming site. The impact
zone is presumed to be affected by filming and activities ancillary to filming. A
completed application must be filed at least three (3) business days before the
filming date for low impact filming (limited use of public right of way in a non-
residential area, or little or no vehicle traffic, or does not include lighting, noise, or
special effects), five (5) business days before for filming involving stunts or traffic
control, or ten (10) business days before for filming involving closure of public
streets or rights -of -way.
• Setting a maximum number of days allowed at the same filming site of twenty (20)
days within the preceding twelve (12) month period. This number can be increased
to twenty four (24) days if the permittee obtains 100% neighbor consent.
Surrounding neighbors may protest a film permit. The protests are calculated based
upon one protest per address within an impact zone(s), and must be received at
least two (2) business days before filming. Various scenarios are described stating
why a film permit cannot be issued. The proposed ordinance assumes 100%
neighbor approval if there are no protests. Protests can be filed for all filming within
an impact zone and expire at the end of each calendar year.
Regulations are proposed to restrict the following: filming cannot commence before
7:00 a.m. unless it is outside an impact zone(s); the permit must be in possession of
the permittee at all times while filming; permittee must conduct operation in an
orderly fashion and area must be clean before leaving filming site; vehicle parking
must be in accordance with city administrator's directions; all camera cars must
have a police escort; all filming and ancillary activities must cease by 10:00 p.m.,
unless the filming has no impact; permittees must protect any neighbors within an
impact zone from glare caused by lighting; and production companies must have
written consent to place equipment or vehicles on private property.
There are additional changes that were added to the draft Ordinance to make it conform
with existing legal requirements and to facilitate the administration of film permits. These
are shown in the redlined copy of the ordinance which compares the existing ESMC
regulations with the proposed ordinance. As you will see, most of these changes are
technical changes which do not substantively affect the manner in which film permits are
currently issued and administered. A matrix showing the benefits of the proposed changes
is attached.
�: J
PROPOSED CHANGES TO FILMING POLICIES AND
PROCEDURES
Current
Proposed
Benefit
Student filming requires
The new ordinance does
This change will
letter from the school
not apply to
eliminate the film
identifying the student
Independent Student
permit process for
as working on a school
Media Film Class
student filming.
project along with
activities.
required insurance
certificates.
90% signature approval
50% or less protest
This eliminates the need
required from owners or
received from neighbors
to disrupt neighbors for
tenants affected by
required within a low
signature approval;
filming; 100% signature
impact filming zone;
expedites the approval
approval required for
10% or less protests
process; reduces
any street closures.
received from neighbors
approval requirement
required within the
for low impact zones by
impact zone for all
40 %; reduces all other
other filming sites; 0%
filming other than street
protests received from
closures from 90% yes
neighbors for street
to greater than 10 % no.
closures.
All residents and
All neighbors within the
This allows enough lead
merchants must receive
impact zone must
time for the impact
notification of filming
receive notification not
zone(s) to protest a
on film company
less than five working
filming project prior to
letterhead at least 72
days prior to filming to
filming. Only requires
hours prior to filming.
allow a 48 hour
notification without
response time from
obtaining signatures.
neighbors.
The only signature(s)
required would be for
permission to use
rivate ro e
�: U
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO CHAPTER 4 -11 IN
ITS ENTIRETY TO REGULATE MOTION PICTURE, RADIO AND
TELEVISION PRODUCTION WITHIN THE CITY OF EL
SEGUNDO.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: ESMC Chapter 4 -11 is amended in its entirety to read as follows:
"CHAPTER 11
MOTION PICTURE, RADIO AND TELEVISION PRODUCTION REGULATIONS
r•1
Div
M1 ► i \ •
PERMIT MODff ICATION
PERMIT
4-11-33: APPEALS TO THE CITY COUNCIL
gXPEDITED REVIEW
4 -11 -1: PURPOSE:
This Chapter is adopted
pursuant to the City's police
powers for the
purpose
of
establihing s a permit
system to regulate motion
picture and
television
production
in the City
of EI Segundo. Application of this Chapter is intended
to
protect community
health safety, welfare and-pro
erty rights by
ensuring
that
motion picture
and television production within
the City has
minimal
impact
upon businesses and residents.
4 -11 -2: 4 11 1. DEFINITIONS:
: ry Unless the contra is stated or clearly appears
from the context the following definitions aovern the construction of words
and phrases used in this chapter:
"Administrator' means the city manager or designee.
"Applicant" means a person seeking a filming permit pursuant to this chapter.
"Current news" means regularly scheduled news programs (excluding
documentary programs) and special news programs which are not
preplanned and are broadcast within seventy -two (72) hours after filming.
MOTION PICTURE, RADIO OR TELEVISION P RO 1) W GT- 10 N S .
IRGludes"FilmingLAocludes all activity attendant to staging or shooting
commercial motion pictures, television shows or programs, and commercially
prepared radio broadcasts. Filming also includes any noncommercial filming
that obstructs, delays, disrupts, or otherwise interferes with the ordinary use
of city streets, parkins facilities, sidewalks or other public rights -of -way.
includina, without limitation. on- street parkina and vehicle traffic within
neiahborhoods.
" Filmina site" means the location designated bv_a valid permit issued pursuant
to this chapter for filmina and all ancillary uses including, without limitation,
caterina, storaae, and parkina.
i_.8
"Impact zone" means the area within a 300 foot radius surrounding a filming
site which is presumed to be affected by filming and activities ancillary to
filming.
"Low Impact Filming" means filming where (a) the filming site involves limited
se of the public right of way, is in non - residential areas, or experiences little
or no vehicle traffic: or (b) the filming does_ not include lighting, noise, or
special effects.
"Neiahbors" means persons residing at residential dwelling units, including all
residents in multi - tenant buildings or operating at business addresses within
an impact zone.
"No impact filming" means filming that occurs pursuant to the terms of a valid
permit where light, sound, smell, or vibrations resulting from the filming. or
activities ancillary to filming, does not interfere with neighbors' comfortable
nioyment of life or property.
"Permittee" means any natural person, entity, or combinations thereof
possessing a film permit issued by the city pursuant to this chapter.
STILL PHOTOGRAPHY. "Still Photography" means and includes all
activity attendant to staging or shooting commercial still photographs.
4 -11 -3: PERMIT REQUIRED; EXEMPTIONS:
A. Except as otherwise provided, it
is unlawful for any person to engage in. conduct, or carry on filming or
commercial still photography on any public or private property, facility, or
residence
t8leyi6ieA- piGtUFes or Wfllmercial still photography
ithout a valid permit issued_
pursuant to this chapter.
B. A permit is not deemed issued until the administrator receives the
applicant's written acceptance in accordance with this chapter.
C. Exemptions:
1. Current News: The pmyiisiens of the This chapter
sha4does not apply to or affect reporters, photographers, or
cameramen in the employ of a newspaper, news service,
radio broadcasting station, or similar entity engaged in efl-
the- spet-broadcasting of rr nt news events concerning
11
those persons, scenes, or occurrences which are in the
news and of general public interest.
2. Studios: The pFeyisiens ef4hisThis chapter shaftoes not
apply to or affect a motion picture, television, or radio
broadcasting studio operating within its physical confines at
an established or fixed place of business in the city.
3. Charitable Purposes: NeA permit fee shall beis not
required for any , 9F t8I8Vi6iGR
pr,eduGti9n wheR found by the I' . issued for filmina when the administrator determine% based
upon reasonable evidence, that filming is conducted or
carried on wholly for a charitable or nonprofit purpose either
directly or indirectly, by any individual; pFevided, howeveF,
4. Educational Purposes: This chapter does not apply to or
affect student and class photographs sports pictures
Independent Student Media Film Class activities.
Photography Class activities and student cable filming.
4 -11 -4: ADDITIONAL AGREEMENTS: In addition to, or in lieu of, a permit
required by this chapter, use of any public facility within the City may require a
rental or use aareement.
4 -11-5: ADMINISTRATION: The administrator is authorized to receive
applications. issue and revoke permits. and otherwise implement this chapter.
4 -11 -6: 4-11 4: APPLICATION FOR €PERMIT; CONTENTS;
ISSUANCE:
A. C, Information Required: The following information shaNmust be
included in the application:
1. The name, mailing address. and daytime telephone
number of the person who will be present during. and
responsible for. the filming
2. 4-.The address or place at which the activity is to be
conducted;
3. 2-The specific locations at such address or place;
4. 3 -The inclusive times and dates such activity will
transpire;
5. 4-A general statement of the character or nature of the
proposed activity;
f6_. 3: -The number of personnel to be involved;
7. Anticipated use of any animals, pyrotechnics, fire. or
explosives:
8. 6 -The food servicing arrangements;
9. Requests for special assistance at the location, including.
without limitation street closure traffic control, and
emergency services:
10. Whether the activity to be filmed includes vehicle chases
or other activities dangerous to the participants or to the
public, with a description of the activity to be filmed;
11.7 -The amount and type of equipment to be involved
including without limitation the number and size of vehicles
location of all vehicles and - ancillary equipment- and the
name of the - person responsible for keepina -the filmina site
clear -and clean -.
12.A declaration regarding notification of residences and
businesses within the impact zone as required by this
chapter; and
13.5: -Such other information as the tiseRSoRg
autherityadministrator deems appropriate.
with the if this Ghapteit,
B. In addition to the provisions of this Chapter, any applicant engaging in
activity that requires compliance with federal, state or local regulations
ji
includina additional licenses or permits must present evidence of
satisfactory compliance with those requirements.
4 -11 -7: 4- 1-t- SAPPLICATION AND PERMIT FEES:
A. Motion Picture, Radio, Or Television Productions:
1. A nonrefundable application fee for motion picture, radio
or television productions as set by resolution of the city
council s4aa44must be paid.
2. A permit fee asset by city council
s4a4 resolution must be paid whenever the permittee uses
any portion of any public street, road, right of way or
building, other than a building located in a public park,
owned or controlled by the city.
3. The use of public parks and buildings located in public
parks to the exclusion of the general public shatl -beis
discouraged; however, when such permit is granted, the
permit fee sha44will be fixed by Fe6glUtieR ef the city council
resolution.
B. Still Photography:
1. A nonrefundable application fee for still photography
commercial advertising as set by resolution of the city
council s4aa44must be paid.
2. A permit fee asset by Fe6olution of the city council
sha4 resolution must be paid whenever the permittee uses
any portion of any public street, road, right of way or
building, other than a building located in a public park,
owned or controlled by the city.
3. The use of public parks and buildings located in public
parks to the exclusion of the general public 6hall beis
discouraged; however, when such permit is granted, the
permit fee shaa44will be fixed by re6elution of the city council
resolution.
4-11-8: 4-11 6. DIRECT OVERHEAD EXPENSES:
In addition to the fees and charges established, the permittee &Pa4must pay
all costs and direct overhead of the city for supervising, controlling, and
managing permittee's operation. This rhall iAGIude, but not be jimi
teincludes without limitation, all personnel costs, all material and supply
costs, and all other direct costs and expenses of the city. These costs and
expenses shaflwill be computed at the conclusion of the project and shall be
deducted from the deposit required.
4-11-9: 4-11 7! CASH DEPOSIT FOR FEES AND SECURITY DEPOSIT
REQUIRED:
A. Cash Deposit: After the application fee is paid and the application
approved and before any permit is issued, permittee shaflmust deposit
with the 11G9R68Rg aWiGFitygUt a cash deposit computed as follows: Twice
the amount determined by the flseas1'Rg- aat"Sit [ to be the total cost to
the city plus a sum equal to all permit and license fees.
B. Conditions For Refund Of Security Deposit: At the conclusion of the
project, the total of the deposit shallwill be applied to the city's permit and
license fees and to the city's costs and direct overhead of administering
and supervising the permit; and the balance, if any, sha -0will be deemed a
security deposit. The security deposit sfaalfmust be refunded by the city to
the permittee if the permittee has fully complied with all of the conditions of
the permit and all requirements of law. If the permittee has not complied
with all conditions of the permit and all requirements of law, the security
deposit &haflwill be retained by the city.
4- 11 -10: 4-11 8. SECURITY DEPOSIT RETENTION; APPEAL:
Any person aggrieved by the administrator's determination of 4h8 "Geflsing
aathefity concerning the amount of the deposit or the amount of any refund
may file a written appeal as provided ' this chapter.
4- 11 -11: REVIEW BY CITY OFFICERS:
A. After a film permit application is filed the administrator must forward
the application to directors, or designees (collectively "reviewing officers "l.
whose departments are affected by the proposed event for their
recommendations The reviewing officers may include, withouf limitation•
1. The fire chief;
2. The police chief:
3. The recreation and parks director: and /or
4. The public works director.
i.3
5. The El Segundo Unified School District superintendent
when filming will occur along a route or at a location adjacent
to a school or classroom.
B.
Upon receiving an application
the reviewing
officers must consider the
application
conduct any
necessary investigation.
and provide the
administrator
with written
recommendations regarding:
1. Any special conditions for a permit:
2. Whether, based on the scope of the proposed filming a
pre - filming operational meeting is required. Should such a
meeting be necessary, the administrator will notify the
applicant of the time and place of the meeting within --a
reasonable time before filming and
3 Any additional recommendations.
C. The reviewina officers must complete their review before the
administrator can make a decision on the application.
4- 11 -12: 4-11 9. TIME REQUIREMENTS AND DUTIES; RULES:
ES:
A. Except as provided in this Chapter, completed applications for a film
permit must be filed in the administrator's office at least:
1. Three (3) business days before the filmina date for a
permit that does not require City services and is low impact
filmina: or
2. Five (5) business days before the filming date for filming
involvina stunts or traffic control; or
3. Ten (10) business days before the filming date for filming
involvina closure of public streets or rights -of -way, or use of
pyrotechnics, fire, or explosives for special effects, except
that an application may be filed pursuant to subsection A(1)
if special effects are limited to the use of "squibs" as defined
in Title 19 Section 980 of the California Code of
Regulations, or any successor reaulation. and the fire
department determined the pyrotechnic operator's license to
be in aood standing within the previous twelve (12) months.
B. Except as provided in this Chapter, completed applications
-fora film
permit must be denied, approved, or conditionally approved by the
administrator within the applicable time periods established by
34
Subsections A(1 -3) Following his /her decision the administrator will
promptly attempt to notify the applicant orally and in writing.
Q. Unless otherwise provided the applicant's acceptance of the approval
or conditional approval must be received by the administrator before the
filmina_ date. _ Failure to accept the decision or failure to file a request for
appeal constitutes a withdrawal of the application.
4- 11 -13: ACTION ON PERMIT APPLICATION — PERMIT ISSUANCE:
A. The administrator must issue a permit if
1. The application was complete in accordance with this
Chapter T
2. There are no grounds for denying the permit: and
3. Applicant accepts the permit approval or conditional
approval in writing.
B. Use of any permit issued pursuant to this Chapter must conform to the
-general permit conditions of this Chapter and, if applicable, special permit
conditions reasonably deemed necessary by the administrator to protect
public safety and /or welfare. Such special conditions may include, without
limitation, conditions for controlling pedestrian and /or vehicle traffic, for
protecting public and /or private property, and /or for protecting public
health and safety.
4- 11 -14: ACTION ON PERMIT APPLICATION — PERMIT DENIAL:
A.
A permit may be denied for the
f Ilowina reasons:
1. The application is incomplete
2. The applicant failed to provide reasonable supplemental
application information requested by the administrator:
3. Information submitted by the applicant is materially false;
V
4. Applicant seeks approval for filmina that is so close in
time and location to another event scheduled for the same
date as to cause unreasonable traffic congestion and /or to
overextend public safety and /or emergency services:
5. Filming time and/or methodology will unreasonably
interrupt the safe and orderly movement of traffic contiguous
to the filming site:
6. The concentration of persons animals and /or vehicles at
the filming prevents public safety and /or emergency services
from reachina areas at or contiguous to the event-,
7. The concentration of persons animals. and /or vehicles at
the filmina on or adjacent to public institutions or schools
prevents normal egress and ingress into the facility;
8. The size of filming will overextend public safety and /or
mergence services to the extent that the safety of filming
participants, attendees, and /or the remainder of the City will
be seriously jeopardized: provided, however, that nothing
authorizes denial of a permit because of the need to protect
participants from the conduct of others if reasonable permit
conditions can be imposed;
9. The filming location will substantially interfere with
construction or maintenance work previously scheduled to
take place on or along the City street, parking facility.
sidewalk or other public right -of -way to be occupied by the
event;.
M. The filming will occur alona a route or location adjacent to
a hospital or extended care facility, and the noise created by
the filmina would substantially disrupt the operation of the
hospital or extended care facility or disturb the patients
within:
11. The filmina will occur at a location adiacent to a library
and the noise created by the filmina will substantially disrupt
he library's operation or disturb a library's patron s•
12. The application is not timely submitted and there is
insufficient time to investigate and process the application
pursuant to the timelines in this Chapter
j O
1_3. The application fails to include a declaration regarding
notification of residences and businesses within the impact
zone as required by this chapter.
B.
autheF*tY shall have the PGWeF, upon a shewing of good- r,,au6e, to GhaRge-
The
administrator_ must consult with the city attorney before denying a filming
4 -11 -1 ALTERNATIVE TIME PLACE, OR MANNER:
If the administrator denies a film permit that would be acceptable by changina
filming time place or manner, then the administrator may inform the
applicant of such alternatives. Should the applicant accept the alternative
time. place. or manner then the administrator will issue a permit in
accordance with this Chapter.
4 -11 -1 : ADMINISTRATIVE POLICIES AND PROCEDURES:
C. Rules. The city manager is heFeby authorized and directed to promulgate
fulesadministrative policies and Fegulatiea governing the form,
time, and location within the city
by 6eGti9n 4 2 33 of this to implement this chapter. The rules and
regulations &hallQann be based upon the following criteria:
A. -�— Traffic congestion at particular locations within the city;
B. The written consent of all a##ested property owners or occupants in
possession of property within the impact zone, as determined by the
licensing- aUtlIerit�.fadministrator and in accordance with this chapter;
C. The safety and convenience of all persons;
D. 4. -The disruption of normal activities of all persons at particular
locations within the city;
E. The safety of property within the city-,*arad_
4- 11 -17: MAXIMUM NUMBER OF FILMING DAYS ALLOWED:
The maximum number of filming days allowed at the same filming site is
twenty (20) days within the immediately preceding twelve (12) month period
of the date(s) for which a film permit is sought regardless of the number of
applicants seeking a film permit for the filming site. The administrator may
increase the maximum filming days allowed for a filming site up to a
maximum of twenty -four (24) days during .the immediately preceding twelve
(12) month period upon obtaining 100% neighbor consent.
4-11-1-a: INDEMNIFICATION AGREEMENT:
Permittees must
enter into a hold harmless agreement with the City which in part. indemnifies
City, its officers, employees, and agents, from any liability arising from
permittees' filming in a form approved by the city attorney and on an ameunt.
and with a GaFFleF app ed by the GAY FnaRageF.
4- 11 -19: GENERAL PERMIT CONDITIONS —LIABILITY INSURANCE:
A. Insurance Requirements. Permittee must obtain public liability
insurance from an insurance company licensed to do business in the state
of California and havina a financial ratina in Best's Insurance Guide of not
less than "A VII." Such insurance must provide "occurrence" coverage
aaainst liabilities for death, personal iniurv. or property damage arisina out
of or in any way connected with filming Such insurance shall be based
upon the size and nature of filming, the risks foreseeable involved, and
must be in the amount of at least one million dollars ($1 000 000)
combined single limit, and name the City and the City's officers,
employees agents, and volunteers as additional insureds under the
coveraae afforded. The city's risk manager may increase this minimum
limit depending on the risk involved with the proposed filming. In addition,
such insurance must be primary and noncontributing with respect to any
other insurance available to the City and include a severability of interest
cross - liability) clause. If alcoholic beverages are sold or served during
filming, the policy must also include an endorsement for liquor liability in
an amount not less than one million dollars ($1.000,000).
B. Certificates of Insurance A copv of the �olicv-or a certificate of
insurance along with all necessary endorsements, in a form approved by
the City's risk manager, must be filed with the administrator not less than
five (5) business days, except as otherwise provided in this Chapter
before filmina unless the administrator for ood cause waives the filing
deadline.
C. Bonds. A bond /cash deposit may be required for purposes of repairing
any damage and restoring City facilities to original condition. The amount
will be determined by the administrator. In the event of such damaae Citv
will provide written notice to the permittee specifying the damage to be
repaired and /or City facilities to be restored. If. after providing permittee
with such written notice, the requested repairs and /or restoration of Citv
facilities have not been commenced and /or completed within seven (7)
days. City may draw upon the bond /cash deposit to effect said repairs
and /or restoration of City facilities. In the event of damage requiring
mergence repairs and /or restoration of City facilities by the City, the
permittee is required to reimburse the City in full for all costs incurred
within thirty (30) days receipt of invoice from City.
4- 11 -20: NOTICE TO RESIDENCES AND BUSINESSES — GENERALLY•
Before the administrator issues a filming permit an applicant must notify
neighbors within an impact zone as follows:
A. The applicant must make_ every reasonable effort to notify neighbors
within the impact zones by any reasonable means specified by the
administrator, reciardina the filmina's nature date and time
B. Notifications must include applicant's name address telephone
number, date(s), and time(s) of filming.
C. The applicant must submit a declaration signed under penalty of
penury, with a permit application stating that reasonable notice was
provided to every neighbor within the impact zone
D. The administrator may, at the applicant's cost prepare documentation
showing the neiahbors within an impact zone
4- 11 -21: IMPACT ZONE PROTESTS:
A. The neighbors within the impact zone are entitled to one protest per
address. All protests must be received by the administrator at least two
(2) business days before the filming date;
B. The administrator cannot issue a filming permit if.
1. More than fifty percent (50 %) of neighbors within tha
impact zone submit protests against Low Impart Filming.
The administrator may, but is not required to require a_ lower
percentage of protests based upon the time place. or
manner of the proposed filming and its consequent im_nar_t
on surroundina businesses or residences:
iu
2. If the administrator receives at least one (1) protest from
a neighbor within the impact zone for filming that requires
street closures: or
3. More than ten percent (10 %) of neighbors within the
impact zone for all other filming sites submit protests.
Q. A rebuttable presumption of one hundred percent (100 %) approval
from neiahbors within an impact zone is established if the administrator
does not receive any protests from within an impact zone.
D. Neighbors may submit protests for all filming located within 300- feet of
their property with the administrator. The administrator will keep a record
of such protests until the end of each calendar year and apply such
protests when determining the protest percentages established by this
section. Protests must be resubmitted at the beainnina of each calendar
year to be effective.
4- 11 -22: GENERAL PERMIT CONDITIONS – SPECIAL EFFECTS' FIRE
PERMIT:
An applicant must obtain a permit from the City fire department for filming
that includes r technic fires or ex to ive . Durina filmina the
permittee must, at its own expense use City fire personnel deemed
necessary by the City fire department. All City fire permits must be
obtained at least seventy -two (72) hours before filming
4- 11 -23: GENERAL PERMIT CONDITIONS – ADDITIONAL REQUIREMENTS'
A. Filmina cannot commence before 7.00 a.m. unless it is no impact
filmina allowed by a valid permit
B. The permit. in its entirety must be in the possession of the nermi tee at
—_ M
all times while filming
Q A permittee must conduct operations in an orderly fashion The area
used must be cleaned of trash and debris upon completion and before
leavina the filming site(s). A deposit to assure that a permittee removes
all trash and debris from the filming site(s) may be required This
requirement and the amount may be determined by the administrator
D. Vehicle parking for all filming related activities must be in accordance
with the administrator's directions
E. All camera cars must have a police escort The administrator may
determine how many police officers will be required to escort camera cars
4V
F. All filmina and ancillary activities must cease not later than 1000 p.m.
unless it is no impact filmina allowed by a valid permit. Such ancillary
activities include, without limitation. striking sets, loading equipment, and
vehicle traffic.
G. Permittees must protect any neighbors within an impact zone from
glare caused by lighting used for filmina after sunset.
H. Production companies cannot place equipment or vehicles on private
property - without the private property resident's written consent.
4- 11 -24: SUBSEQUENT CONDITIONS:
A. Grounds for Subsequent Conditions. The administrator may condition
previously issued permits upon learning or discovering facts not previously
disclosed or reasonably discoverable.
B. Notice of Subsequent Conditions. Should subsequent conditions be
r auired, the administrator will serve written notice on the permittee of this
decision. When acting upon information obtained twenty -four (24) hours
before filmina, the administrator may orally inform the permittee. and City
personnel overseeing filming, of the new conditions.
4- 11 -25: EMERGENCY SUSPENSION OF FILMING:
The city manager, administrator, and /or any sworn public safety officer may
temporarily suspend filmina whenever there is an emeraency that requires
such action to protect public safety. Should this occur, the permittee and
filmina participants must immediately comply with the suspending officer's
instructions. The administrator will immediately attempt to notify the applicant
orally and notify the applicant in writina, within twenty -four (24) hours after the
suspension, citing with particularity the facts and the reasons for the
suspension.
4- 11 -26: LAND USE AND PARKING REGULATIONS INAPPLICABLE:
Except as otherwise provided by this Chapter or the terms and conditions of a
permit issued under this pte
Char. those provisions of this Code regulating
land use and parking do not apply to a permittee_ All other provisions of this
Code are applicable to the permittee's conduct except as specifically provided
in the permit.
4- 11 -27: CORDONING OFF THE ROUTE OR FILMING SITE•
41
The administrator, or designee, is authorized and directed to establish traffic
and /or crowd control devices on or within the Citv's streets. parkins_ facilities,
sidewalks, or other public rights -of -way. and to undertake other actions
necessary to cordon off the filming site. In addition, the administrator. can
when appropriate, cause the filming site to be posted as a no- parking zone for
the duration of filming and sufficiently in advance thereof as may be
necessary to prevent vehicles from parkina alona the route or at the filmina
loc ion.
4- 11 -28: PUBLIC CONDUCT DURING FILMING:
A. Interference with Filmina. It is unlawful for any person to physically
obstruct. impede, hamper or otherwise interfere with any filming
uthorized by a permit or with any person. animal or vehicle participating
or used in filming.
B. Driving Through the Filming Site. It is unlawful for any person to drive
a vehicle between vehicles or persons authorized by a film permit when
such vehicles or persons are in motion.
C. Prohibited Parkins It is unlawful for any person to park along or within
nv portion of the route or filming site, when the filming site is desianated
as a no- parkina zone by the administrator in the manner authorized by this
Chapter-
4-11-29: - - . -
d 'T11 10! PROHIBITIONS:
Nelt is unlawful for any person shal•Ito engage in any metiaR POGWFe, Fadie,
filming that would
constitute a hazard to public safety or interfere with or endanger the public
peace or rights of residents and other occupants of property to the quiet,
peaceful, unmolested enjoyment of their property.
4- 11 -30: d 11 1 MISREPRESENTATION:
PJelt is unlawful for anx person sk+atlto knowingly or intentionally misrepresent
to any officer or employee of the city any material fact in procuring the permit
provided for in this chapter.
4 11 12: GROWN FOR REVOCATION OR SUSPENSION OF PERMIT:
FOYeked 9F suspended at any time for the flnelk-�.Afsing Fea6en6'
4- 11 -31: PERMIT MODIFICATION:
A ;If due to
inclement weather or other similar, unforeseen circumstances, it is
necessary to chanae the filmina date and /or time the administrator may,
upon permittee's request issue a film permit addendum authorizing filmina
at the same location for new times and dates Permittee must comply with
all applicable provisions of this Chapter, including notification. and pay any
reasonable administrative fee that permit reissuance may cost.
B.
;If
there is any substantial change in the filming from that described in the
permit annlicatinn an applicant must pay the permit application fee and
obtain an amended permit before the filming date.
state; e
4- 11 -32: 4 11 !3= PROCEDURE FOR REVOCATION OR SUSPENSION OF
PERMIT:
A. :The administrator can rvoke
ea film
permit upon learning or discovering facts requiring permit denial not
previously disclosed or reasonably discoverable.
B. The administrator may revoke a film permit when the Deermittee and /or
filmina violates the permit's terms and conditions, or when filmina
participants violate applicable laws or regulations: provided, however that
this subsection does not authorize revoking a permit because of the need
to protect participants from the conduct of others: and, provided further,
that the administrator cannot revoke a permit without warning the
permittee and allowina him /her to correct the violation(s) within a
reasonable time.
C. If the administrator revokes a permit before the filmina date. th
administrator must immediatelv serve written notice of revocation on the
permittee and provide copies of the notice to all City personnel charged
with carrying out any responsibility under this Chapter. If the administrator
revokes a permit on the day of filming after learning of facts iustifyina
revocation less than twenty -four (24) hours before the filmina commenced_
he administrator must announce such action to the filmina participants
City officers and employees monitoring or controlling traffic during the
4,3
filming, and the person in charge of the filming. if such person can be
located at the filming location. Written notice must be delivered after such
action to the permittee.
D. An applicant is entitled to an administrative hearing before a hearing
officer desianated by the city manager provided
1. The
heaFiRg 6hall be done by deP06itiRg the Game in the United
States Fna*', addFes6ed to the appliGant at h96 add
- . an appoAuRity to be heaFd and defend himself, and he
notify the peFmittee thereof in WFitiRg WithiR three (3) day
after the ,
applicant appeals the administrator's
decision within twenty -four (24) hours of receiving notice of
such conditions;
2.
autha�ity may suspend the Permit until the tilmle of tho
upon giving written n-4'*-- t"FAGf tO the aPP'!N4"lGant OF th8-
urgh
Filming is scheduled at least
forty-eight-(48) hours after the hearing time;
3. The hearing will be at the administrator's office at 4.00
P.M. the day after the hearing is requested unless othenmL$e
agreed upon. The hearing officer will issue a decision orally
at the conclusion of the hearing and also notify the applicant,
the administrator m writing of the hearing officer's decision;
4. Any notification of action whether oral or written must
14V1
describe with particularity the facts and the reasons fQr the
decision;
E. The administrator must consult with the city attorney before revoking a
filmina permit.
F. R- Appeals To Council: Any person aggrieved by the decision of the
liGeesiflg- ,auther-ityadministrator may appeal theFefrem to the council in the
manner provided in bar this chapter.
G. C:- Failure To Appeal: In the event no appeal is taken by the permittee,
the decision of the 1isee69Pg- aether9tya4ministrator revoking or suspending
such permit shall besemebecomes final and conclusive on the expiration
of the time fixed for the appeal as set forth in this
chapter.
4- 11 -33: 4 'x -11 14-- APPEALS TO THE CITY COUNCIL:
A. Procedures: Any person aggrieved by any decision of the 1iG8R69Rg
authWityadministrator or of any other officer of the city made pursuant to
the provisions of this chapter may appeal- theF&em to the council within
fifteen (15) days after notice thereof by filing with the city clerk a written
notice of appeal, briefly stating in such notice the grounds relied upon for
appeal. If such appeal is made within the time prescribed, the city clerk
6hall Gause the FnatteF to be set ill schedule a hearing before the
council within thirty (30) days after the date of the receipt of such notice of
appeal, giving the appellant not less than ten (10) days' notice in writing of
the time and place of the hearing. The findings and determinations of the
council at such hearing shall - beare final and conclusive and within three
(3) days after such findings and determinations are made, the city clerk
shaNwill give notice thereof to the appellant.
B. Council Determination: For appeals relating to the suspension or
revocation of permits issued pursuant to this chapter, the council's
determination shall become effective on the second day after the city clerk
gives notice thereof to the appellant, unless otherwise stipulated r vided
by the council.
4- 11 -34: EXPEDITED REVIEW:
Pursuant to California Code of Civil Procedure & 1094.8(c) and any
successor statute or regulation "the permits under this chapter are
designated for expedited iudicial review pursuant to the procedure set forth in
California Code of Civil Procedure $ 1094.8. or any successor statute or
r aulation."
SECTION 1: This ordinance is exempt from review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq.,
"CEQA ") and CEQA regulations (14 California Code of Regulations §§ 15000, et
45
seq.) because it establishes rules and procedures to permit operation of existing
facilities; minor temporary use of land; ensure maintenance, restoration and
protection of the environment; and regulate normal operations of facilities for
public gatherings. This Ordinance, therefore, is categorically exempt from further
CEQA review under Cal. Code Regs. Title 14, §§ 15301, 15304(e), 15308, and
15323.
SECTION 2: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 3: Repeal of any provision of the El Segundo Municipal Code does not
affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before this Ordinance's
effective date. Any such repealed part will remain in full force and effect for
sustaining action or prosecuting violations occurring before the effective date of
this Ordinance.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 5: This Ordinance will become effective on the thirty -first (31st) day
following its passage and adoption.
PASSED AND ADOPTED this day of , 2008.
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
Kelly McDowell, Mayor
SS
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No. was duly introduced by said City
Council at a regular meeting held on the day of ,
2008, and was duly passed and adopted by said City Council, approved and
4 (,)1
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of 2008, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger, Assistant City Attorney
4
EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees
Boards and Commissions
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the Annual Report of the Capital
Improvement Program Advisory Committee ( CIPAC). Oral presentation will be made by
CIPAC Chairman Mr. Jason Aro. (Fiscal Impact: none).
RECOMMENDED COUNCIL ACTION:
(1) Receive and file the Annual Report of CIPAC; (2) Receive the oral presentation; and (3)
Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
CIPAC is a 5- member committee appointed by City Council to evaluate and recommend
projects to be funded under the City's FY 2008/09 Capital Improvement Program. Over the last
three months, CIPAC reviewed 20 proposed projects totaling $8,193,000, solicited input and
completed project evaluations. The attached annual report presents the final
recommendations of the Committee to fully or partially fund 15 projects based on the
assumption that roughly $3,227,000 will be available from various funding sources. Partial
funding for several projects has been recommended due to limited funding availability and /or
multi - phased projects that can be funded over several years.
ATTACHED SUPPORTING DOCUMENTS:
CIPAC Recommendations for FY 2008 -2009 (Annual Report)
FISCAL IMPACT:
Operating Budget:
NA
Capital Improvement Program:
NA
Amount Requested:
NA
Account Number:
NA
Project Phase:
NA
Appropriation Required:
NA
V BY• DATE:
Assista City Engineer
REVIFWED.BY; - DATE: D�
ck'Wayt, City Manag
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CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
RECOMMENDATIONS FOR
FISCAL YEAR 2008 -2009
CAPITAL IMPROVEMENT PROGRAM
ADVISORY COMMITTEE
Chairman: Jason Aro
Vice - Chairman: Crista Binder
Committee Member: A.J. Paz
Committee Member: David Atkinson
Committee Member: Chris Powell
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE
RECOMMENDATIONS FOR FISCAL YEAR 2008 -2009
Table of Contents
Capital Improvement Project Recommendations for FY 2008 -2009
APPENDIX I - Summary List of Projects
1. By Ranking
2. By Funding
APPENDIX II - Project Detail Sheets
ii 51.
DATE: August 5, 2008
Capital Improvement Program
Advisory Committee
Chairman: Jason Aro
Vice - Chairman: Crista Binder
Committee Members: A.J. Paz
David Atkinson
Chris Powell
TO: Honorable Mayor and City Council Members
FROM: The Capital Improvement Program Advisory Committee (CIPAC)
SUBJECT: Capital Improvement Project Recommendations for FY 2008 -2009
The City of El Segundo is a charming, 5.46 square mile beach community with a
dynamic mix of residential and business districts. With a daytime population exceeding
70,000 and a nighttime residential population of approximately 17,000, the City is
committed to maintaining the vital infrastructure needed to support this world -class
community.
In order to maintain and grow economic development in our region as well as to
continue to provide outstanding public services, it is critical that we continue to invest in
our streets, sewers, street lighting, and emergency services. Such investment also
directly benefits the quality of life of our residents through beautiful parks, youth and
senior community activities, downtown revitalization and high property values. In order
to continue providing exceptional services, it is projected that nearly $87 million will be
needed over the next decade to adequately maintain current facilities, provide new
infrastructure where needed, implement new technologies for the health and welfare of
our citizens, and prepare for a major disaster. Annually, these goals will be achieved
through administration of the capital projects identified /recommended by staff and the
Capital Improvement Program Advisory Committee (CIPAC)' and approved by City
Council.
1 CIPAC is a five- member committee whose representatives are appointed by City Council. The
committee meets annually each spring over a series of weeks in order to fully evaluate all of the
capital and community projects proposed for funding. CIPAC bases its evaluations on the most
critical needs of the City and its residents, from maintaining the core infrastructure to considering
innovative solutions to the many issues impacting the City.
J?
CIPAC Annual Report
For FY 2008 -2009 CIP
2008/09 CIPAC
Twenty (20) projects, worth a total of $8,193,000, were submitted to CIPAC for funding
consideration and evaluation for the upcoming 2008/09 fiscal year. However, it is
estimated that only $3,227,000 will be available from various funding sources for these
programs, representing less than 40% of the total amount requested. For this reason,
CIPAC had to evaluate each project individually using well - developed criteria and
consider a myriad of complex issues to determine which projects should be
recommended for funding this season. CIPAC ultimately discussed, scored and made
funding recommendations for 20 projects introduced this year. Of these, 15 are being
recommended for partial or full funding in FY 2008 -2009 based on the ranking and
funding sources summarized in Appendix I. In summary, CIPAC recommends that six
(6) projects be fully funded, nine (9) projects receive partial funding, and five (5)
projects not be funded.
Lastly, CIPAC discussed the importance of including not only the tangible benefits of
improving our infrastructure, but also how we could incorporate aesthetics and other
external factors into decision making. For example, cultural, artistic and social benefits
to the community should be considered when evaluating projects for funding. it was
also suggested that CIPAC include a discussion on "project context" and consider the
10 -Year Plan for further policy discussion regarding how to manage and finance our
aging infrastructure.
FUNDING SOURCES
Funding levels for the FY 2008 -2009 Capital Improvement Program (CIP) include funds
derived from the General Fund, Gas Tax, Water Fund, Sewer Fund and Proposition C.
Combined, they are expected to total $3,227,000. This is less than the funding level of
last year's FY2007 -2008 CIPAC season due to a decrease in the allotted Water Fund
amount. The Sewer Fund level is the same as last year. There were scheduled
increases for both the Water and Sewer Fund allotments based on rate increases, but
they were not factored into this year's allocation. The General Fund, Gas Tax Funds
and Proposition C Funds were anticipated to remain constant. A breakdown of the
estimated funding available for the FY2008 -2009 CIP is as follows:
General Fund
$750,000
Gas Tax
$200,000
Water Fund
$700,000 (decreased from last year)
Sewer Fund
$1,477,000
Proposition C
$100,000
Total
$3,227,000
General Funds
The availability of General Fund dollars is pertinent to a majority of projects
submitted. By spreading this resource over 9 of the 20 projects, CIPAC believes
that the recommended projects truly represent the most significant community,
residential, business and municipal capital improvement needs of El Segundo.
2 JJ
CIPAC Annual Report
For FY 2008 -2009 CIP
Water and Sewer Fund
Water and Sewer rates are scheduled to increase again on October 1, 2008.
The rate increases are consistent with the 2004 recommendations of the Water
and Wastewater Rate Study Task Force as verified through a Proposition 218
protest ballot process conducted in December 2006.
Proposition C
Proposition C Funds can be spent only on transit related improvements for
roadways carrying fixed transit routes
Actual CIP funding levels will depend on final budget allocations adopted by the City
Council for FY 2008 -2009.
PROJECT EVALUATIONS and SCORING CRITERIA
CIPAC met on nine occasions in 2008 to discuss and evaluate projects. Regular
meetings were held on March 13, March 27, April 17, May 1, May 22, June 11, June 18
and July 9. Additionally, a Public Workshop was conducted on May 28, 2008. Staff
from five City Departments (Fire, Public Works, Library, Information Services and
Recreation and Parks) presented 19 projects for consideration and evaluation, while
one was introduced by a member of the public during the Public Workshop. There was
also a presentation made by representatives from Northrop Grumman during the review
of one project put forward by staff.
Given the total $8,193,000 in project requests and the anticipated amount of
$3,227,000 available, it was clear that not all projects could be funded this year. Thus,
projects were evaluated and scored based on the following criteria:
➢ Mandate (0 -5 points): Degree to which the City required to implement the project by
law.
➢ Contractual Obligation (0 -3 points): The extent to which the City is contractually
obligated required to implement the project.
➢ Health and Safety (0 -5 points): Extent to which the project will mitigate hazards.
➢ Funding Status (0 -2 points): Extent to which funds have been previously committed
to the project
➢ Project Readiness (0 -2 points): Timeliness of initiation and completion of the
project.
➢ Productivity Improvements /Costs Savings (0 -5 points): Duration of project cost
payback.
➢ Property, Facilities and Equipment Maintenance /Improvement (0 -3 points): Degree
to which the project replaces repairs or extends the life of a facility
J"
CIPAC Annual Report
For FY 2008 -2009 CIP
➢ Community Interest (0 -3 points): Degree to which the public desires the project to
be completed.
10 -YEAR PLAN PURPOSE
The extent of current infrastructure needs indicated in the CIPAC 2007/2008 10 -year
plan and the escalating cost of sewage treatment is cause for the City to consider non-
traditional methods in an effort to reduce costs. Additionally, and perhaps most
importantly, environmental impacts of the City's infrastructure should be considered as
we make decisions regarding our future infrastructure and municipal operations. As the
City's infrastructure ages, operational costs will increase as efforts are diverted to
repairing system failures. Significant additional capital investment in our infrastructure
is needed to maintain the system in serviceable condition and to avoid system
breakdown. It is in the public's best interest that we do this.
The FY 2007/2008 CIPAC Committee recommended and the City Council adopted a
10 -Year Infrastructure and Maintenance Program. This guide was useful in
benchmarking the infrastructure needs of El Segundo and was used as an initial
framework for the FY 2008/2009 CIPAC selection process. Noting that approximately
$87 million is needed over the next ten years just to maintain existing infrastructure,
long term financial planning is critical if we are to meet that objective. Methods such as
bond issues, user fees, direct borrowing, pay as you go, etc. can be considered.
Management of our infrastructure can be improved by setting policies and incorporating
private sector and non - profit organizations. An example of a Public- Private partnership
experienced this season was the proposed 118th and 1201h Street Improvement Project,
where Northrop- Grumman and BNSF Railways are now working together with the City
towards improving the badly needed street repairs.
The 10 -Year Plan is a first step in managing El Segundo's infrastructure needs. Even if
funds are not available currently to meet the demands of our aging infrastructure, the
10 -Year Plan can indicate quantitatively how much we should be spending annually to
keep up with replacement and maintenance of our streets, sewers, storm drains,
signals, water and building facilities.
PUBLIC INPUT
In an effort to solicit public input, CIPAC conducted a Public Workshop on May 28, 2008
in the City Council Chambers. During the Workshop, CIPAC presented a summary of
the project submittals, a brief explanation of the scoring process, on -going projects
previously submitted in FY 2007 -08 that are now being executed, and then evaluated a
project to demonstrate the evaluation process. Three persons attended the workshop
and requested that CIPAC consider one additional project for funding this season, and
that was to revitalize the 2005 Aquatic Master Plan and move forward with conducting a
feasibility study for the construction a new aquatics facility at Hilltop Park or other
location. The project was ultimately reviewed and received a score of 22, the highest
ranking project score for the entire FY 2008/2009 season. However, at the July 15th City
4 5 :}
CIPAC Annual Report
For FY 2008 -2009 CIP
Council meeting, staff requested and Council approved funding to conduct the
feasibility study immediately rather than waiting for FY 2008/09 CIPAC funding.
As mentioned above, representatives of Northrop Grumman Corporation provided
community input for the 118th and 120th Street Rehabilitation Project at the May 22
Regular CIPAC Meeting. This project represents a partnership between Northrop
Grumman, BNSF Railway and the City to improve the two streets to better
accommodate public safety and eliminate pedestrian hazards. This project scored 13
and partial funding is recommended to move the project forward.
Recreation and Parks introduced two projects and supported two projects introduced by
the Information Services Division. The two projects introduced were additional upgrades
to Sycamore Park Playground and the Retrofit of the Softball and Brett Field Lighting.
The Sycamore Park Playground received the second highest score overall and is
recommended for full funding. The Lighting Retrofit project on the other hand, due to
limited general funds received a score of 13 and ranked number 7 of the 20 projects.
CIPAC recommends fully funding the softball field lighting and deferring the Brett Field
Lighting to a future CIPAC session to accommodate other projects this year.
PROJECT RECOMMENDATIONS
CIPAC recommends the following:
1. Aquatics Concept Report
There is strong community interest in this project. There is also
a need to both upgrade the aging Urho Saari Swim Stadium
and possibly provide a new El Segundo swimming facility. This
is according to the August 2005 Aquatic Master Plan of which
this concept report project is based.
2. Sycamore Park Playground
This project is a continuation of the playground apparatus
funding that was installed in FY 2007/2008 at Recreation Park.
We have been using RZH 2000 and 2002 grant funds and the
amount requested is the required local match. This project will
also include handicap accessibility to the playground.
Recommended
for full funding
but withdrawn
from CIPAC's
list after it was
fully funded by
City Council on
July 15, 2008.
Recommended
for full funding.
3. Dry Weather Diversion for Pump Station 17 Recommended
This project provides for mandated storm water mitigation for full funding.
during low -flow periods to prevent pollution from reaching the
ocean via local storm drains.
56
5
CIPAC Annual Report
For FY 2008.2009 CIP
4. Pump Station No. 1 Upgrades and Force Main Station No. 7
Recommended
Abandonment (Design):
to receive the
The 2008 -09 proposed allocation will provide for the both
maximum FY
design and construction for the abandonment of Pump Station
2008/09 funding
No. 7 and the enhancement of Pump Station No. 1 to accept
available of
the additional flows via gravity. The projected $636,000
$1,477,000.
shortfall will be considered next fiscal year once the design
further establishes a more real construction cost figure.
5. Water Main Replacements Recommended
This project will address the replacement of cast and /or ductile for full funding.
iron pipes and is in line with the proposed 10 -Year
Infrastructure Replacement and Maintenance Program.
6. Curb and Sidewalk Replacement Citywide Recommended
This project will address the displacement of curbs and for full funding.
sidewalks caused by the roots of City and private trees and is in
line with the proposed 10 -Year Infrastructure Replacement and
Maintenance Program.
7. Retrofit Field Lights for Softball and Brett Fields
This project will rewire existing light poles with new
underground feeds replace lighting lamps and ballasts with
energy efficient alternatives. CIPAC recommends fully funding
the Softball Field lighting upgrades and considering funding for
Brett Field in the 2009 -2010 CIPAC session.
8. 118`h and 1200' Street Improvements
This project will repair degraded pavement and improve street
lighting and pedestrian access at 118'h and 120`h Streets west
of Aviation Blvd. Partially funding this project provides match
dollars to Northrop- Grumman's contribution and allows the
design to proceed. After coordination with BNSF, further
appropriations can be considered in the FY 2009/2010 CIPAC
session for construction once this amount is known.
9. Fiber Installation Phase 3
This project will extend fiber optic connectivity to the new Fire
Station 2 and Athletic Fields. This project was withdrawn by the
Interim Public Works Director after consultation with the Fire
and IS Departments. This project will be re- proposed during
the FY 2009 -10 CIPAC season.
1.
Recommended
for partial
funding.
Recommended
for partial
funding.
No funding
recommended.
�l
10. Fiber Installation Phase 2
This project will provide fiber optic connectivity between City
Hall, the Public Works Maintenance Yard and the Water
Department. Funds may be considered in the FY 2009/2010
CIPAC session. This project has an override consideration due
to being a prior Council approved project.
11. Local Streets Rehabilitation Program
In order to match the recommended funding for our local streets
as outlined in the 10 -year Infrastructure Replacement and
Maintenance Plan, $400,000 would need to be appropriated to
this effort every year. No funding was appropriated in FY
2007/2008. CIPAC recommends that in future years, more
emphasis be placed on addressing the rehabilitation of our
local streets.
CIPAC Annual Report
For FY 2008 -2009 CIP
Recommended
for partial
funding.
Recommended
for partial
funding.
12. Surveillance Cameras for El Segundo Athletic Fields Recommended
This project will allow law enforcement personnel to be better for full funding.
equipped when responding to situations at the Athletic Fields
as well as have the ability to monitor activities.
13. Arterial Streets Rehabilitation Program
The funds recommended for this project will provide the
pavement overlay of Aviation Blvd from 124'r Street to El
Segundo Blvd. to increase pavement condition to a standard
pavement rating of 65. The requested amount for this project is
much less than the $800,000 recommended in the proposed
10 -Year Infrastructure Replacement and Maintenance Program
to address the deteriorating condition of the City's 25 miles of
arterial and collector streets.
14. 3.1 MG Reservoir Roof
This project will repair and paint the aging roof currently on the
3.1 million gallon reservoir. There will be a shortfall of
$150,000 that will be necessary to secure prior to implementing
this project, and CIPAC recommends allocating any remaining
available from the FY 2008 -09 water funds to cover the
shortfall.
Recommended
for partial
funding.
Recommended
for partial
funding.
15. Maple @ Nash Storm Drain and Street Improvements Recommended
CIPAC recommends fully funding the grind and overlay portion for partial
of this street improvement in FY 2008 -09 and omitting the funding.
Storm Drain Improvement portion due to limited general funds.
16. Traffic Signal Rehabilitation Recommended
This project will rehabilitate one traffic signal every two years. for partial
Additional funds may be considered in the FY 2009/2010 funding.
CIPAC session.
7 a r(j (,2
CIPAC Annual Report
For FY 2008 -2009 CIP
17. Elevated Reservoir Painting No funding
This project will provide for recoating and maintenance of the recommended.
City's elevated reservoir to extend its useful life. CIPAC does
not recommend funding this project due to its low score and
limited general fund and water budget.
18. City Hall Signage No funding
This project will customize signage for City Hall departments recommended.
and service, and bring signs into compliance with ADA
requirements. CIPAC does not recommend funding this project
due to its low score and limited general fund budget.
19. Archway on Main @ Imperial No funding
This project will provide a gateway architectural feature at El recommended.
Segundo's Main /Imperial entrance. CIPAC does not
recommend funding this project due to its low score and limited
general fund budget. The override score denotes not only a
prior Council approval on this project but the C denotes that a
Council policy decision may be required.
20. Library Homework Center No funding
This project will construct a new homework center and recommended.
adjoining Children's Reading Room at the City Library. CIPAC
does not recommend funding this project due to its low score
and limited general fund budget.
CONCLUSION
CIPAC has completed its evaluation of capital improvement projects and respectfully
submits its list of recommended for projects to be included in the FY 2008 -2009 Capital
Improvement Program (CIP).
It is recommended that City Council adopt the FY 2008 -2009 CIP including the projects
identified in this report to be funded with General Fund, Gas Tax, Proposition C and
enterprise funds. It is further recommended that projects using General Funds be
included in the CIP as funding permits according to the priorities established in this
report.
The following tables provide CIPAC's recommendations for FY 2008 -2009.
5 r)
CIPAC Annual Report
For FY 2008 -2009 CIP
APPENDIX I
Project Summary Sheets
1. By Rank
2. By Fund
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CIPAC Annual Report
For FY 2008 -2009 CIP
APPENDIX II
Project Detail Sheets
ILI
65
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
uatic
RATING DEPARTMENT I N/A — Public from Public Workshop 10/28/08 1
This project will provide a consultant to evaluate and make recommendations for the implementation of the August
2005 Aquatic Master Plan.
The Aquatic Master Plan from August 2005
summarized recommendations as follows:
1. Support identified aquatic programming needs
by providing appropriate aquatic facilities.
2. Renovate and repair existing aquatic facilities.
3. Develop new aquatic facilities to meet future
and existing community aquatic needs.
The Public Works Department will be providing an
update report to City Council on June 17, 2008,
regarding costs to replace the filtration system,
gutters, and related components to the existing Urho
Saari Swim Stadium (The Plunge). The estimated
costs of these improvements are $676,000.
The Aquatic Master Plan identified four options for a
new aquatic complex. These options included
different pool sizes and amenities that ranged from $
to $9.8 million. A possible location identified
for this aquatic complex was Hilltop Park.
This proposed project consultant will look at the
existing Aquatic Master Plan, the Urho Saari Swim
Stadium and proposal for a new aquatic facility,
compare feasible locations and alternatives that serve
the El Segundo community and present these
alternatives to City Council.
GENERAL PLAN REFERENCE
LU1, LU6
rIMATED FUNDS EXPENSES FY
COST ALLOCATED TO 2008/09
TO DATE 1 9/30108
L $30,000 10 $30,000
CIPAC SCORE
FUN
G.
Fund
W.
GT.
D.
C.
A.
GR.
IR.
1 : 1 .:: LIVA VIA W.1 I I„
CIPAC COMMENTS
CIPAC recommends this project for full funding. There
is strong community interest in this project and there
is also a need to both upgrade the aging Urho Saari
Swim Stadium and possibly provide a new El
Segundo swimming facility. This is according to the
August 2005 Aquatic Master Plan of which this
concept report project is based. Note: On July 15,
2008 City Council approved this item be funded in the
2007/2008 FY. Therefore, the funding is not shown for
FY 2008/2009.
FY FY FY Fy
2009/10 I 2010/11 I 2011/12 2012113
Score
M
CO
HS
I FS
PR
PI
PFE
CN
TOT
3
3
5
2
2
1
3
3
22 _.
)ING SOURCES
General /Capital Improvement
Water Fund
Gasoline Tax Fund
Developer Contributions
C.D.B.G.
Asset Forfeiture Fund
Grant/Other Agencies
Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION I ESTIMATED
1. CONCEPT DESIGN $30,000
2. CONSTRUCTION
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $30,000
I All costs shown in current dollars CIPAC FORM 2008 — 2009
V 1.)
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE S camore Park Pla round
REQUESTING DEPARTMENT Recreation and Parks
DESCRIPTION
The installation of a new swing set apparatus, pour -in-
place ground cover, and design and installation of a
handicap ramp from the sidewalk into the Sycamore Park
;: <f
playground area.
JUSTIFICATION
Sycamore Park's original swing set was removed for
safety reasons. Residents requested they be replaced.
Through the Robe rti- Z'Berg- Harris (RZH) Bond Act of
2000, replacing the swing set and a pour -in -place ground
x
material was approved by the State in April 2003. This
grant requires a matching fund of $21,026 from the City
and was approved by City Council Resolution 4302 in
March 2003. Grant expenditure and reimbursement
approval is contingent upon handicap accessibility to the
playground, therefore the design and installation of an
ADA accessible ramp from the sidewalk into the park is
necessary. Use of an additional a Robe rti- Z'Berg- Harris
Grant in 2002 for $49,061 which had already een
Y
Secured Grant Funds for this project
under RZH 2000 grant $49,061
Required Local Match that is being
approved but has been awaiting project designation will
requested from City (for RZH 2000) $21,026
be used toward this project.
Secured Grant Funds to be designated
under RZH 2002 grant $44,680
Utilization of both the RZH 2000 and RZH 2002 grants,
ESTIMATED PROJECT TOTAL $114,767
combined with the City's required matching funds of
$21,026 will provide sufficient funding for all elements for
GENERAL PLAN REFERENCE
this project as well as additional park amenities (i.e.
LU 6
benches, etc.).
CIPAC COMMENTS: CIPAC recommends this project for full funding. This project is a continuation of the playground
apparatus funding that was installed in FY 2007/2008 at Recreation Park. We have been using RZH 2000 and 2002
grant funds and the amount requested is the required local match. This project will also include handicap accessibility to
the playground.
ESTIMATED
FUNDS ALLOCATED
EXPENSES TO
FY
FY
FY
FY
FY
COST
TO DATE
9/30/08
2008/09
2009/10
2010/11
2011 /12
2012/13
$114,767
$93,741
0
$21,026
CIPAC SCORE:
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
1
1
5
2
2
1
3
3
18
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
1. DESIGN
$20,000
2. CONSTRUCTION
$84,767
3. MANAGEMENT /INSPECTION
GT. Gasoline Tax Fund
4. CONTINGENCIES:
$10,000
D. Developer Contributions
5. OTHER (LIST):
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
$114,767
All costs shown in current dollars CIPAC FORM 2008 — 2009
0 �y
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Dry Weather Diversion — Pump Station No. 17
REQUESTING DEPARTMENT Public Works — Wastewater Division
DESCRIPTION I
Provide a design and construct a dry weather diversion
plan for the northeast residential area to pump station no.
17.
JUSTIFICATION .,
Runoff from the northeast residential area typically drains
into pump station no. 17 storm drain. This project would
divert the flow to the sewer line in Imperial Avenue during
the dry weather months between April 15 and October
15. A plan and construction needs to be initiated to
achieve overall better water quality in Santa Monica Bay.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC recommends this project for full funding to provide for mandated storm water mitigation during low -flow periods
to prevent pollution to the ocean from local storm drains. The recent 20 cities Notice of Violation was a consideration in
the high score this project received.
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
0 0 J$100,000
CIPAC SCORE:
FUNDING SOURCES
G.
Score
M
CO
HS
FS
PR
PI
PFE
CNA
TOT
3
2
2
0
2
5
1
2
1 17
FUNDING SOURCES
G.
General /Capital Improvement
Fund
W.
Water Fund
GT.
Gasoline Tax Fund
D.
Developer Contributions
C.
C.D.B.G.
A.
Asset Forfeiture Fund
GR.
Grant/Other Agencies
IR.
Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN $20,000
2. CONSTRUCTION $80,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
TOTAL 1 $100,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
3 ��
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Pump Station No. 1 Upgrades and Force Main and Station No. 7 Abandonment
REQUESTING DEPARTMENT Public Works Department — Wastewater Division
DESCRIPTION
Upgrade Pump Station No. 1 and replace the Force
Main and abandon Pump Station No. 7.
JUSTIFICATION
In FY2007 -08, CIPAC recommended to fund $542k of
the $2,830,000 project to 1) upgrade station no. 1, 2)
replace the force main and 3) abandon pump station
no. 7. The 10 -year plan calls for $2,530,000 be allotted
to this effort this fiscal year. The sewer program has
suspended replacements to focus funds on this needec
project. The Sewer Master Plan Study identifies this
project as Priority No. 1. Abandonment of Pump Statior
7 was not a part of the master plan study. If the allotted
amount of $1,477,000 is obtained in sewer funds,
$636,000 in general funds would be required this FY.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENTS:
Pump Station 1
CIPAC recommends this project for the maximum 2008/2009 funding according to the adopted 10 -Year Infrastructure
Replacement and Maintenance Program to address capacity deficiency and physical deterioration as determined in the
2002 Sewer Master Plan. There will still be a deficit of $636,000 according to the estimation but this will reconsidered
next fiscal year once the design further establishes a more real construction cost figure. The 2008 -09 proposed allocation
of funding will provide for the both design and construction for the abandonment of Pump Station No. 7 and the
enhancement of Pump Station No. 1 to accept the additional flows via gravity.
ESTIMATED FUNDS EXPENSE FY FY FY FY FY
COST ALLOCATED S TO 2008/09 2009/10 2010/11 2011/12 20012/13
TO DATE 9/30/08
$2,830,000 $717,000 0 $2,113,000 0 0 0 0
CIPAC scored the proiect as follows:
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G. General /Capital Improvement Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
1. DESIGN 300,000
2. CONSTRUCTION 2,480,000
3. MANAGEMENT /INSPECTION 50,000
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 12,830,000
All costs shown in current dollars CIPAC FORM 2008— 2009
4 � r�
Score
M
I CO
HS
FS
PR
PI
PFE
CN
TOT
3
1 1
4
2
1
1
3
2
1 17
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G. General /Capital Improvement Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
1. DESIGN 300,000
2. CONSTRUCTION 2,480,000
3. MANAGEMENT /INSPECTION 50,000
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 12,830,000
All costs shown in current dollars CIPAC FORM 2008— 2009
4 � r�
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
I PROJECT TITLE I Water Main Replacements I
REQUESTING DEPARTMENT Public Works - Water Division
DESCRIPTION
Reolace deterioratina mains ($600k). The followina location of mains are oronosed to be replaced in this FY-
Street
Reach
Length (LF)
Pipe Size
Virginia Street
Mariposa to Maple
1,180
6"
Mariposa Avenue
Hillcrest to Loma Vista
500
10"
Pine Avenue
Valley to Hillcrest
330
8"
Palm Avenue
Hillcrest to West End
700
8"
JUSTIFICATION
I All costs shown in current dollars CIPAC FORM 2008 2009
5
�Q
The water system is composed of water mains, booster pumps and
reservoirs. The City Maintains approximately 57 miles of primarily
- ---� --�-- -y.
cast or ductile iron pipes. The pipes listed were built in the 1930s.
These pipes typically have a 50 -year life requiring that roughly 1—
:.
mile of main should be replaced annually. In addition, the water
,- :;�,:j
,, xr �9
master plan completed in 2005 identified a 10 -year capital
improvement program. The plan shown in Attachment E mirrors
the master plan with a few adjustments. The plan consists of
$900,000 in water main replacement annually and varying
investments for pump station, reservoir and high tower
I „�
maintenance. This level of capital improvement cannot be
I `�
accommodated by the current rate structure. Expenses have
-' .-
escalated at a rate beyond what was anticipated in the rate studies.
`r =;
Assuming no General Fund subsidy to the water operation, there is
` g -•uu - , j � ;
currently about $200,000 available for water capital improvements.
An additional investment in the amount $400,000 would be required
in FY 2008 -09 to accomplish the replacements listed assuming all
of the available water CIP money was used in conjunction with this
GENERAL PLAN REFERENCE LU7
project. Additional investment will be required in future years
CIPAC COMMENTS
depending on water purchase costs and billing revenues.
CIPAC recommends this project for full
Attachment E indicates the available funding and additional
funding in line with the proposed 10 -Year
required investment expected considering scheduled rate
Infrastructure Replacement and Maintenance
adjustments and expected water purchase cost increases.
Program to address the replacement of cast
and /or ductile iron pipes.
EST.
FUNDS ALLOCATED
EXPENSES TO
FY
FY
FY
FY
FY
COST
TO DATE
9/30/08
2008/09
2009/10
2010/11
2011/12
2012/13
$600K
0
$600,000
$1,492,000
$1,116,000
$1,116,000
$1,116,000
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
4
1
2
1
3
3
14
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capitallmprovement
Fund
1 DESIGN
$60,000
W. Water Fund
2. CONSTRUCTION
GT. Gasoline Tax Fund
3. MANAGEMENT /INSPECTION
D. Developer Contributions
4. CONTINGENCIES
C. C. D.B.G.
5. OTHER (LIST) Soils Engineer
Rep.
=$600,000
A. Asset Forfeiture Fund
Survey
GR. Grant/Other Agencies
IR. Infrastructure Replacement
TOTAL
I All costs shown in current dollars CIPAC FORM 2008 2009
5
�Q
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Curb and Sidewalk Replacement Citywide
REQUESTING DEPARTMENT Public Works
DESCRIPTION
Curb and Sidewalk Repair Citywide.
JUSTIFICATION
Curb and sidewalk are displaced by tree roots and other
causes creating potential trip hazards. Locations for curb
and sidewalk requiring repair are generated throughout
the year by field surveys from the Street Maintenance
Division and requests from residents. Each year the
amount of work identified for repair exceeds the funding
allocated. Additional funding would enable the Street
Maintenance Division to reduce the backlog of resident's
requests and City survey's. It is estimated that every 20
years 10% of a street's concrete curbs and sidewalk
must be replaced. This results in approximately $185,000
of concrete work needed annually. There is $100,000
available in Gas Tax funds for this project.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC recommends fully funding for this project to be in line with the proposed 10 -Year Infrastructure Replacement
and Maintenance Program. This project will address the displacement of curbs and sidewalks caused by the roots of
Citv and private trees.
COST ALLOCATED I TO I 2008/09
TO DATE 9/30/08
FY FY FY FY
2009/10 I 2010/11 I 2011112 I 2012/13
$185,000 10 1 1 $185,000 1 $185,000 1 $185,000 1 $185,000 1 $185,000 1
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
5
1
2
0
2
3
13
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $185,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
TOTAL 1 $185,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
6 �1
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Retro- fit Field Lights for Softball and Brett Field- Continuation of final Phase (3)
REQUESTING DEPARTMENT I Recreation and Parks I
This final phase will rewire the existing light poles picking
up from the new underground feeders installed in Phase
Two (2). This project will replace the wires from the
ground connections up the pole and to all of the fixtures
at George Brett and the Softball Field in Recreation Park.
In addition, the project will replace the current field
lighting lamps and ballast with a new energy efficient
Musco Light- Structure Green system. Phase (3) has
been completed on Stevenson Field in January 2008,
cost restraints prevented George Brett and the Softball
Field from being completed at that time.
JUSTIFICATION
Recreation Park recently completed replacement of all electrical services, sub - panels and distribution systems
throughout the park. This final phase will replace the old wiring in the poles that have experienced several faults and
failures, as well as upgrading the inefficient ballast and fixtures with modern technology that will save energy in the
order of 20 metric tons per year. It will also allow the maintenance crews to further consolidate their tasks by using this
latest and the same technology used at the Campus El Segundo Athletic Fields and Stevenson Field.
GENERAL PLAN REFERENCE
LU1, LU6
CIPAC COMMENTS
CIPAC recommends full funding for the Softball Field only due to the available general funds for this year's CIPAC.
Additional funding for Brett Field can be considered at the 2009/2010 CIPAC session.
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO TO 2008/09 2009/10 2010/11 2011/12 2012/13
DATE 9/30/08
$160,000 Brett Field 0 $285,000
$125,000Softball Field
CIPAC SCORE
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION I ESTIMATED COST
1. DESIGN
2. CONSTRUCTION (G) 1 $285,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $285,000
I All costs shown in current dollars CIPAC FORM 2008 — 2009
7 t7
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
0
1
2
5
2
3 1
13
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION I ESTIMATED COST
1. DESIGN
2. CONSTRUCTION (G) 1 $285,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $285,000
I All costs shown in current dollars CIPAC FORM 2008 — 2009
7 t7
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE 1 118 "' & 120 "' Street Improvements
REQUESTING DEPARTMENT I Public Works
Northrop Grumman Systems Corporation (NGSC� has
requested street improvements on 118'h and 120' Streets
between the Aviation Blvd. and Hornet Way. Each day,
including before dawn and during evening hours, hundreds
of employees drive or walk across the MTA railroad right -of-
way. NGSC is requesting 1) sidewalk construction; 2) street
lighting, 3) street resurfacing, and 4) City support to obtain a
memorandum of agreement with the MTA for crossing
improvements and cost allocation between the parties. This
project may require complete reconstruction depending on
the recommendations of the soils engineer and street
designer. Design will be required as part of this project.
JUSTIFICATION
The NGSC site employs approximately 4,500 personnel assigned to both classified and unclassified military programs.
Employees have only two major access points to the main complex of buildings: Douglas Street to the west, and Hornet
Way to the east. The MTA right -of -way immediately adjacent to Hornet Way accommodates active rail lines. This
project will upgrade two short streets located west of Aviation Boulevard and east of Hornet Way and install sidewalks
and street lights. These two intersections were originally designed decades ago. Pedestrians and automobile traffic are
not separated on portions of the streets. The rapid deterioration of this street is possibly due to the original street being
built on the existing grade without the proper sub -base per today's street construction standards.
GENERAL PLAN REFERENCE
LU4, LU7
CIPAC COMMENTS
CIPAC recommends this project for partial FY 2008/2009 funding to allow for design and to match the contribution from
Northrop- Grumman. After coordination with BNSF, further appropriations can be considered for construction once this
amount is known. It may be in the FY 2009/2010 CIPAC session.
FY ESTCOST IMATED I ALLOCATED
DATE I E gPTO S I 200 /09 I 2009/10 I 2010/11 2011/12 2012/13
1 $360,000 10 1 1 $360,000 1
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
5
1
1
0
3
3
1 13
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN $50,000
2. CONSTRUCTION $250,000 (Street Lights exclude
3. MANAGEMENT /INSPECTION $20,000
4. CONTINGENCIES $30,000
5. OTHER (LIST) Soils Engineer Rep. $10,000
Survey 1 $10,000
TOTAL 1 $360,000
All costs shown in current dollars CIPAC FORM 2008 — 2009
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Fiber Installation Phase 3 1
ARTMENT I Fire
DESCRIPTION
Phase 3 of the fiber project will continue the installation of
fiber through City owned facilities to the new Fire Station
2 and the El Segundo Athletic Fields from the intersection
of El Segundo Blvd. and Illinois Street. This intersection
is located within the currently planned fiber project Phase
2.
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JUSTIFICATION
Phase 3 of this project will continue the extension of fiber data transmission lines to the new Fire Station and El
Segundo Athletic Fields from the existing fiber installed at City Hall and Recreation Park. The goal is to have the
outlying City facilities that have significant data transmission needs linked to City Hall and other City facilities through a
fiber optic information network. Phase 1 and Phase 2 of the City's fiber installation project have been reviewed by the
CIPAC previously. Phase 1 of this project would connect the Plunge, the Library and El Segundo High School to City
Hall. Phase 2 would connect City Hall to the outlying Public Works Divisions and the Parks Maintenance Divisions
located at the City Maintenance Facility.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC withdrew funding for this oroiect in FY 2008 -09 on advice of the Interim Public Works Director.
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
$300,000 $300,000
CIPAC SCORE
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST > BREAKDOWN
DESCRIPTION I ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $300,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $300,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
2
2
2
1
3
3
1 13B
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST > BREAKDOWN
DESCRIPTION I ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $300,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $300,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Fiber Installation Phase 2 1
REQUESTING DEPARTMENT Administration Dept. Information Technology Division 1
This project will install fiber to the Public Works Yard
and connect to the Water Yard from City Hall.
JUSTIFICATION
This project will allow fiber transmission from City Hall to
the outlying Public Works Divisions as well as connect
the Parks Maintenance Divisions to City Hall. On Phase
1, this project connects the Plunge, the Library and El
Segundo High School to City Hall.
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un
GENERAL PLAN REFERENCE
LU6, LU7
CIPAC COMMENTS
CIPAC recommends partially funding this project with available general funds for FY 2008/2009. Additional funds may
be considered in the FY 2009/2010 CIPAC session. This project has an override consideration due to being a prior
Council approved project.
COST ALLOCATED
DATE I 9/30/08 O I 2008/09 I 2009/10 I 2010/11 I 2011/12 I 2012/13
1 $250,000 1 0 1 1 $250,000 1 1 1 1 1
CIPAC SCORE
Score
M
ICOI
HSI
FS
I PRI
PI
PFE
CN
TOT
0
1 0
1 0
1 2
1 2
1 1
1 3
1 3 1
11B
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $250,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $250,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
r o 7
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Local Streets Rehabilitation Program I
REQUESTING DEPARTMENT Public Works
Pavement overlay of 1.2 miles of local streets per year.
JUSTIFICATION
In El Segundo, local streets are maintained through spot
repair and slurry seal. As pavement ages, it get less
flexible and eventually cracks. Slurry sealing helps keep
water from getting into the cracks and damaging the
subgrade. As environmental cracks enlarge, slurry
sealing is less effective. A fresh wearing surface of
conventional or rubberized asphalt is required from time
to time. Throughout the industry it is generally accepted
that streets can go about 30 years between overlays.
Virtually all the City's local streets are much older than 30
years and there is no record that any local street has
been overlaid. Cracking and alligatoring are evident on
most streets. The local street overlay program proposed
will mill and overlay 5% of local streets or about 1.2 miles
per year annually. This will provide a new wearing
surface on all local streets in twenty years. After this goal
is met, the program can be reduced to overlaying on a
30 -year cycle. No money was allocated for this purpose
from CIPAC 07/08.
GENERAL PLAN REFERENCE
LU7
y r 1 .` •.t4'
CIPAC COMMENTS
CIPAC recommends partially funding this project with available general funds. In order to match the recommended
funding for our local streets as outlined in the 10 -year Infrastructure Replacement and Maintenance Plan, $400,000
would need to be appropriated to this effort every year. No funding was appropriated in FY 2007/2008. CIPAC
recommends that in future years, more emphasis be placed on addressing the rehabilitation of our local streets.
ESTCOSTED I ALLOCATED I EXPENSES 3 O I 200 /09 I 2009/10 I 2010/11 I 2011/12 I 2012/13
DATE
$800,000 10 I I $800,000 I $400,000 I $400,000 I $400,000 I $400,000
1 CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
3
0
2
1
3
3
12
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION T ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
1. DESIGN $80,000
2. CONSTRUCTION $650,000
3. MANAGEMENT /INSPECTION $30,000
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep. $20,000
Survey $20,000
TOTAL $800,000
All costs shown in current dollars CIPAC FORM 2008 — 2009
�� U
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE J Surveillance cameras for the El Segundo Athletic Fields
REQUESTING DEPARTMENT I Recreation and Parks
This project will install cameras to the El Segundo
Athletic Fields. Conduit was installed as a change order
at the end of the project in 2007. Cameras were not
purchased but need to be in order to deter vandalism.
JUSTIFICATION
This project will deter vandalism at the athletic fields. By
having a direct link to the Police Department,
surveillance to monitor after hour activities at this public
facility will protect the City's investment in this public park
facility.
GENERAL PLAN REFERENCE
LU1, LU6
CIPAC COMMENTS
CIPAC recommends fully funding this project in FY 2008/2009. This project will allow law enforcement personnel to be
better equipped when responding to situations at the Athletic Fields as well as having the ability to monitor activities.
ESTIMATED FUNDS EXPENSES FY FY I FY FY FY
COST ALLOCATED TO 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
$80,000 10 1 1 $80,000
CIPAC SCORE
F Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
4
0
2
1
2
3
12
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $80,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST)
TOTAL 1 $80,000
LAII costs shown in current dollars CIPAC FORM 2008 — 2009
12 r
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Arterial Streets Rehabilitation Program
M C
REQUESTING DEPARTMENT Public Works
DESCRIPTION
Pro osed street rehabilitation projects:
PR P
PI P
SF
Unit Price
Total
$782,200
1
Aviation BI. - 124th St. to Railroad R/ 1/V ®
248000
$2
$496,000
$371,000
2
Mariposa Ave - Sepulveda to Nash O
205600
$2
$411,200
$411,200
JUSTIFICATION
The Arterial Streets Rehabilitation Program will rehabilitate
arterial and collector street citywide. On a biennial basis,
Public Works inspects and rates pavements on arterials and
collectors. A Pavement Condition Index (PCI, 0 -100, 100
being best) is assigned to each street based on pavement
condition. Agencies typically attempt to keep their average
PCI above 65, which is considered a minimum standard. The
City's current average PCI rating is 56 which is "fair to good ".
The goal of the program is to increase the condition of streets
to a rating of 65. To do so, a minimum investment in pavement
overlay projects in the amount of $800,000 per year is
required. Once this PCI rating is reached, the Arterial and
Collector system can be maintained though simple lower -cost
measures such as slurry
rehabilitation strategies. $100,000 can be used for this project
from Gas Tax.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC recommends partial funding this project due to a shortfall in available funds. Funding is recommended for this
project using Proposition C and Gas Tax funding. The requested amount for this project is much less than the
recommended $800,000 from the proposed 10 -Year Infrastructure Replacement and Maintenance Program to address
the deteriorating condition of the City's 25 miles of arterial and collector streets. The money allotted for this project will
provide the pavement overlay of Aviation Blvd from 124`h Street to El Segundo Blvd. to increase pavement condition to
a standard pavement ratio of 65.
ESTIMATED
FUNDS ALLOCATED
EXPENSES TO
FY
FY
FY
FY
FY
COST
TO DATE
9/30/08
2008/09
2009/10
2010/11
2011/12
2012/13
$782,200
0
0
$782,200
$800,000
$800,000
$800,000
$800,000
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
1 DESIGN
$60,000
2. CONSTRUCTION
$607,200
3. MANAGEMENT /INSPECTION
$55,000
4. CONTINGENCIES
$30,000
D. Developer Contributions
5. OTHER (LIST) Soils Engineer Rep.
$10,000
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
Survey
$20,000
TOTAL
$782,200
All costs shown in current dollars CIPAC FORM 2008 — 2009
CIPAC SCORE: S
Score M
M C
CO H
HS F
FS P
PR P
PI P
PFE C
CN T
TO
0 0
0 3
3 1
1 2
2 1
1 2
2 2
2 1
11
sealing. If this level of investment is
not made, the quantity of deferred maintenance will increase
and streets will no longer be candidates for lower cost
rehabilitation strategies. $100,000 can be used for this project
from Gas Tax.
CIPAC SCORE: S
Score M
M C
CO H
HS F
FS P
PR P
PI P
PFE C
CN T
TO
0 0
0 3
3 1
1 2
2 1
1 2
2 2
2 1
11
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Water 3.1 MG Reservoir Roof Repairs and Painting I
REQUESTING DEPARTMENT I Public Works — Water Division I
Recoat/repair /maintain 3.1 MG circular reservoir
($250k).
JUSTIFICATION
The 3.1 Million Gallon (MG) Circular reservoir was
identified as priority no. 4 for recoating and
maintenance in the Water Master Plan. The $250,000
will pay for the repair and painting of the 3.1 MG
reservoir along with the required preparation and
scaffolding to execute such a project. The inspection
conducted in 2004 showed that the roofing has cracks
which may allow leakage of rainwater into the reservoir.
This project will repair the roofing to prevent entry of
rainwater and to protect the roof framing.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC recommends this project for funding with the remaining available funds for water in FY 2008 -09. There will be a
shortfall of $150,000 that will be necessary to secure prior to implementing this project.
COST ALLOCATED TO 1 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
$250,000 0 1 $250,000 10 10 0 0
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
1
TOT
0
0
3
1
2
0
2
2
10
SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D. B. G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $250,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survev
TOTAL 1 $250,000
I All costs shown in current dollars CIPAC FORM 2008 — 2009
14
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Maple @ Nash Storm Drain & Street Improvements I
REQUESTING DEPARTMENT I Public Works I
The project will consist of either reconstruction or grind
and overlay of the easterly 400 Lineal Feet of Maple
Avenue at Nash Street and include a storm drain
connecting to the existing 60 inch storm drain at Nash
Street and Mariposa Avenue. The project will include a
catch basin on the north side of the street and one on the
south side of the street at this location. Development in
the area has increased the runoff into this area and over
the years, possibly as a result of settlement, this stretch
of Maple Avenue has become a problem area of El
Segundo.
In the recent past, complaints have been received
regarding this area for flooding and potholes. The picture
above is on the northerly side of Maple Avenue near the
Nash Street intersection facing west. Patching has not
accomplished a long term solution to this problem. The
problem is drainage. Prior to reconstruction of this 400
LF of Maple Avenue, a storm drain needs to be installed.
By addressing the drainage problem, the service life of
the reconstructed street will be extended. The plan to the
right shows a proposed solution.
30 eCP
� t4
LU7
CIPAC COMMENTS
CIPAC recommends fully funding the grind and overlay portion of this project for funding in FY 2008- 09.The Storm
Drain Improvement shall be omitted due to limited oeneral funds.
ES CIOST MATED I
ALLOCATED FUNDS DATE I E 9PTO/08 S I 2008/09 I 2009/10 I 2010/11 I 2011/12 I 2012/13
1 $352,000 1 0 1 1 $352,000 1 1 1 1 1
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
CONTINGENCIES
0
0
2
1
2
1
2
2
10
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION I ESTIMATED
1.
DESIGN
$25,000
2.
CONSTRUCTION
$237,000
3.
MANAGEMENT /INSPECTION
$30,000
4.
CONTINGENCIES
$30,000
5.
OTHER (LIST) SOIL
$10,000
SURVEY
$20,000
TOTAL
$352,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
OR
60
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
FOROJECT TITLE I Traffic Signal Rehabilitation Program J
FREQUESTING DEPARTMENT I Public Works — Street Division I
Rehabilitate 60 Traffic Signals every 2 years.
JUSTIFICATION
El Segundo has 100% jurisdiction over 24 signals, 8 are shared with the City of Manhattan Beach, 5 are shared with
the City of Hawthorne, 1 is shared with both Manhattan Beach and Hawthorne, 3 are shared with the County of Los
Angeles and 9 are shared with the City of Los Angeles and 10 are maintained entirely by Caltrans. The City contracts
with the County for maintenance of the 24 traffic signal maintained 100% by El Segundo and the shared intersections
with Manhattan Beach and Hawthorne. The City of Los Angeles maintains the shared intersections along Imperial
Highway and Caltrans maintains all signals on Sepulveda Boulevard and the Atwood Way onramp to the 105 Freeway.
There have been no stand -alone traffic signal projects undertaken by the City in recent memory. Many signals are
showing their age and require upgrading. Poles and signal heads are antiquated and controller cabinets are corroded
and unsightly. Most signal lamps are still incandescent bulbs with small percentage using L.E.D. technology. The plan
proposed in Attachment E provides for the rehabilitation of an existing traffic signal every other year at the investment
of $200,000 in alternating years. Funding of L.E.D retrofits will also be accomplished through this proposed budget and
through the County maintenance contract.
GENERAL PLAN REFERENCE LU7
CIPAC COMMENTS
CIPAC recommends partially funding this project with available general funds for FY 2008/2009. Additional funds may
be considered in the FY 2009/2010 CIPAC session.
ESTIMATED FUNDS I EXPENSES FY FY FY FY FY
COST ALLOCATED TO 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
$200,000 0 $200,000 $200,000 $200,000
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
0
0
2
0
2
0
2
2
1 8
FUNDING SOURCES
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
COST - BREAKDOWN
DESCRIPTION I ESTIMATED COST
1. DESIGN
2. CONSTRUCTION $200,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survev
TOTAL 1 $200,000
All costs shown in current dollars CIPAC FORM 2008 — 2009 1
16
bl
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE I Water Elevated Reservoir Painting
[—R-EGtUESTING DEPARTMENT I Public Works - Water Division 1
Recoat/maintain elevated reservoir ($100k).
JUSTIFICATION
The elevated reservoir was identified as priority no. 2
for recoating and maintenance in the Water Master
Plan. The $100,000 will pay for the painting of the
elevated reservoir along with the required preparation
and scaffolding to execute such a project. The
inspection conducted in 2006 shows that it is in
relatively good condition. The improvements
recommended by the inspection report should be
implemented and the tank should be recoated to
extend its useful life.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC does not recommend funding this project due to low score and limited general fund and water budget.
FY FY ESTCOSTED
ALLOCATED D I EXPENSES 9TO/08 I 2008/09 I 2009/10 I 2010/11 I 2011/12 I 2012/13
DATE
I $100,000 1 0 1 1 $100,000 1 1 1 1 1
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
$10,000
0
0
0
1
2
0
2
2
7
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
1. DESIGN
2. CONSTRUCTION
$90,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
$10,000
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$100,000
All costs shown in current dollars CIPAC FORM 2008 - 2009
17
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE City Hall Si na a Program
REQUESTING DEPARTMENT Public Works - En ineering Division
This project will customize signage to integrate into the
entire facility.
�._ s ... 1
�ametw.�r M,ah F .
Improve Signage to City Offices at City Hall to be compliant with latest OSHA, ADA and fire code.
GENERAL PLAN REFERENCE
LU7
CIPAC COMMENTS
CIPAC does not recommend funding this project due to low score and limited general fund budget.
COST ALLOCATED TO 1 2008/09 2009/10 2010/11 2011/12 2012/13
TO DATE 9/30/08
$75,000 10 1 $75,000 10 10 lo 10
CIPAC SCORE
Score
M
CO
HS
FS
PR
PI
PFE
CN
TOT
1
0
0
0
2
0
3
1
7
FUNDING SOURCES
COST - BREAKDOWN
G. General /Capital Improvement
Fu
Fund Fu
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C. D. B. G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
DESCRIPTION
ESTIMATED COST
1 DESIGN
2. CONSTRUCTION
$75,000
3. MANAGEMENT /INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survey
TOTAL
$75,000
All costs shown in current dollars CIPAC FORM 2008 — 2009
18
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Archway on Main @ Imperial
REQUESTING DEPARTMENT Public Works
DESCRIPTION
Provide an archway on Main Street at the entrance to the City near Imperial Avenue and a pylon and monument sign.
4
cc gr.ucno
}{-
j.
{
JUSTIFICATIONt'"
On 7/17/07, the City Council approved three gateway
signage locations, and on 10/17/07 approved the
monument and pylon sign designs. The Council -
appointed Downtown Subcommittee has since selected
archway design and will recommend Council approval
upon determination of a funding source. CIPAC support
is requested for: an archway at Main and Imperial
($300k), a pylon sign at Grand and Vista Del Mar
($40K) and a monument at Grand and Sepulveda
($20K).
GENERAL PLAN REFERENCE LU1 & LU2
CIPAC COMMENTS: CIPAC does not recommend
funding this project due to low score and limited
general fund budget. The override score denotes not
only a prior Council approval on this project but the C.=
denotes that a Council policy decision may be required.
ESTIMATED
FUNDS ALLOCATED TO
EXPENSES TO
FY
FY
FY
FY
FY
COST
DATE
9/30/08
2008/09
2009/10
2010/11
2011 /12
2012/13
$360,000
0
$360,000
CIPAC SCORE M CO HS FS PR PI PFE CN TOT
Score
0 0 1 0 1 2 2 0 0 3 7BC
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION
ESTIMATED COST
G. General /Capital Improvement
1 DESIGN
Fund
2. CONSTRUCTION
$360,000
W. Water Fund
3. MANAGEMENT /INSPECTION
GT. Gasoline Tax Fund
D. Developer Contributions
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
C. C. D.B.G.
A. Asset Forfeiture Fund
Survey
GR. Grant/Other Agencies
TOTAL
$360,000
IR. Infrastructure Replacement
All costs shown in current dollars CIPAC FORM 2008 — 2009
19
84
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2008/2009
PROJECT TITLE Library Homework Center & Children's Story-time Room
REQUESTING DEPARTMENT Library Services Department
This would be a new construction project for a Library
Homework Center (2000 sq. ft.) and adjoining Children's
Story -time Room (2,000sq.ft.). The addition would be a
total expansion of 4,000 sq. ft. to the Youth Services
Division in the lower area of the Library. This project was
first submitted last year and it still considered a worthy
project by staff.
JUSTIFICATION
Homework Center
As in many communities, parents perceive the El
Segundo Public Library as a safe and welcoming place
for their children to visit after school. From the hours
between 3 p.m. - 6 p.m., the Youth Services section of
the library becomes filled with students needing to
complete school assignments. Our current number of
study tables and computer terminals does not
accommodate this growing trend.
With the close supervision of staff and volunteers, many
public libraries throughout the country are incorporating
homework centers into their children and young adult
service areas. The proposal is to add a separate room for
students to use print and electronic resources to assist
them with their homework. Additional part-time staff and
volunteers would be on site to supervise, tutor and
instruct them in using the library materials and
computers.
GENERAL PLAN REFERENCE LU1, LU2
CIPAC COMMENTS
CIPAC does not recommend funding this project due to
low score and limited general fund budget.
TIMATED FUNDS ALLOCATED TO EXPENSES
COST DATE 9/30/08
,300,000 0
Children's Story-time Room
Children's story-time and reading programs run all year
long and there is no current space in the Youth Services
section to conduct these programs. Staff must compete
with the full scheduling of the Friends of the Library
Meeting Room to use it for their activities. During the
Summer Reading Program, our special events must be
held off site in another location.
Our proposal is to add a children's space especially
designed for storytimes and reading programs which
would allow staff to schedule more programs and class
visits per year, and accommodate up to 150 children per
program. It would also serve as an activities room so that
arts and crafts, live performers, Author Fair, and other
larger events could be incorporated into our Youth
Services' educational programs.
FY FY FY FY FY
2008/09 2009/10 2010/11 2011/12 1 2012/13
$1,150,000 $1,150,000
CIPAC SCORE
Score
M
I CO
HS
FS
PR
PI
PFE
I CN
I TOT
0
1 0
0
1 0
1
1
2
1 3
1
FUNDING SOURCES COST - BREAKDOWN
DESCRIPTION I ESTIMATED COST
G. General /Capital Improvement
Fund
W. Water Fund
GT. Gasoline Tax Fund
D. Developer Contributions
C. C.D.B.G.
A. Asset Forfeiture Fund
GR. Grant/Other Agencies
IR. Infrastructure Replacement
1. DESIGN
2. CONSTRUCTION $2,000,000
3. MANAGEMENT /INSPECTION Inc.
4. CONTINGENCIES Inc.
5. OTHER (LIST) Soils Engineer Rep. Inc.
Survey Inc.
TOTAL $2,300,000
All costs shown in current dollars CIPAC FORM 2008 — 2009
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60
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7/4/2008 THROUGH 7/24/2008
natp
6/13/2008
6/13/2008
7/3/2008
7/3/2008
7/9/2008
7/10/2008
7/10/2008
7/10/2008
7/11/2008
7/11/2008
7/11/2008
7/14/2008
7/14/2008
7/17/2008
7/18/2008
7/18/2008
7/21/2008
7/24/2008
7/24/2008
7/24/2008
7/24/2008
7/24/2008
7/4- 7/24/08
Payee Amount
Description
Health Comp
(5,711.21)
Correct previous memo
Manufactures & Traders
5,711.21
Correct previous memo
Unumprovident
(427.80)
LTD insurance
Unumprovident
469.80
LTD insurance
Health Comp
4,753.27
Weekly claims
West Basin
927,451.88
H2O payment
Employment Development
50,969.86
State Taxes
IRS
254,801.77
Federal Taxes
Employment Development
3,272.56
State Taxes
Manufactures & Traders
38,018.53
Vantage 457
State of CA
1,153.24
Child support withholdings
Federal Reserve
300.00
Employee I Bonds
Nationwide Retirement
32,700.23
457 contributions
Lane Donovan Golf
17,616.49
Payroll Transfer
Cal Pers
284,692.16
Retirement
Health Comp
1,197.59
Weekly claims
La Salle
43,725.00
ABAG Payment
Health Comp
657.91
Weekly claims
Manufactures & Traders
34,733.31
Vantage 457
Employment Development
3,139.11
State Taxes
Employment Development
43,392.10
State Taxes
IRS
227,019.52
Federal Taxes
Workers Comp Activity
17,589.19
SCRMA checks issued
1,987,225.72
DATE OF RATIFICATION: 8/5/08
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deputj Trea rer Date
7 2-6 105
Date
Date
1,987,225.72
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
87
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2008 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tem Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
None
The City Attorney stated that Council would be meeting in closed session pursuant to items
identified on the agenda and Government Code §54956.9(b) items were the Henry Radio Claim
No. 07-48 and a threat of exposure to litigation known to the public generally.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -
-1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- matters
0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 1
88
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter
Potential intervention in Los Angeles Airport noise variance proceeding with California
Department of Transportation.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 4- matters
City Negotiators: Interim City Manager Jack Wayt; Human Resources Director Bob Hyland;
Finance Director Deborah Cullen; Richard Kreisler. Employee Organizations: (1) Unrepresented
management/confidential employees (City employees who are not members of bargaining units);
(Z) the El Segundo Police Officers' Association; (3) El Segundo Firefighter's Association; and
(4) the El Segundo Police Manager's Association.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0- matter
SPECIAL MATTERS: - 0- matter
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 2
8 3
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2008 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Mark Stepp, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
PRESENTATIONS
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
City Attorney Mark Hensley, announced individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing the City Council. Failure to do so shall
be a misdemeanor and punishable by a fine of $250.
Liz Garnholz, resident, spoke regarding the aquatic facilities and the repair of the Urho Saari swim
stadium.
Marilyn Henchford, resident, spoke regarding the aquatics facilities and the repair of the Urho Saari
swim stadium.
Jack Kenton, resident, spoke regarding RV parking problems.
Emma Duncan, resident, spoke regarding the aquatics facilities and the repair of the Urho Saari
swim stadium.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 3
�U
Steve Shevlin, Athletic Director of the El Segundo High School and resident, commended the City
on the joint use agreement currently between the City and the School District. He also spoke
regarding the Urho Saari Plunge and its usefulness. He stated that unfortunately the plunge may
not be able to be upgraded and may not be used for School functions due to the age of the
facilities.
Lee Davis, resident, spoke regarding the Urho Saari Swim Staduim and the need for a new facility.
Carol Watkins, resident, spoke regarding the Urho Saari Swim Stadium and the need for a new
facility.
Ray Ondrejech, resident, spoke regarding proposed MEPS project and the negative statements
being made.
Tom Lindsey, resident, spoke favorably about a new aquatic facility.
Tad Langlow, resident, spoke favorably about a new aquatic facility.
Barbara Briney, resident, spoke favorably about a new aquatic facility, either by upgrading the
Urho Saari Stadium or the construction of a new facility.
Henry Stuart, resident, spoke favorably about a new aquatic facility, either by upgrading the Urho
Saari Stadium or the construction of a new facility.
Ron Swanson, resident, spoke favorably about a new aquatic facility and stated that the
community needs two pools, and can the city afford to operate two pools. Staff needs to assess
whether or not the Swim Stadium can be upgraded or a new pool should be built.
Susanne Fuentes, resident, encouraged the preservation of the swim stadium.
Cindee Topar, resident and Recreation and Parks Commission, encouraged the preservation of
the swim stadium and the upgrade of the pool.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOTION by Council Member Jacobson, SECONDED by Council Member Brann to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 4
91
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open a public hearing and receive testimony regarding:
1) an Environmental Assessment for a proposed Mitigated Negative Declaration; 2) a Zone
Change from Medium Manufacturing (MM) Zone to activate the Grand Avenue Commercial
(GAC) Zone; 3) A Smoky Hollow Specific Plan Amendment to limit the permitted uses to
General Office and Medical- Dental Office uses only; and 4) A Smoky Hollow Site Plan
Review to allow a 32,980 square -foot, two -story, commercial general office and medical -
dental office building located at 1700 E. Grand Avenue. Applicant: Mar Canyon Grand,
LLC. The proposed use of the project site is for a Military Entrance Processing Station
(MEPS) (Fiscal Impact: None)
Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding: 1) an
Environmental Assessment for a proposed Mitigated Negative Declaration; 2) a Zone Change from
Medium Manufacturing (MM) Zone to activate the Grand Avenue Commercial (GAC) Zone; 3) A
Smoky Hollow Specific Plan Amendment to limit the permitted uses to General Office and Medical -
Dental Office uses only; and 4) A Smoky Hollow Site Plan Review to allow a 32,980 square -foot,
two -story, commercial general office and medical - dental office building located at 1700 E. Grand
Avenue. Applicant: Mar Canyon Grand, LLC. The proposed use of the project site is for a Military
Entrance Processing Station (MEPS). Clerk Mortesen stated that proper notice was completed
and ten additional written communications were received by City Clerk's Office.
Interim City Manager Jack Wayt not participating due to a conflict regarding his property
ownership.
Kim Christensen, Planning Manager, gave a report.
Lieutenant Colonel David Phillips gave a brief presentation of what the MEPS center does and how
it functions.
Allan MacKinzie, Mar Canyon Grand, LLC, gave a brief presentation.
1. Jennifer Rosen, resident, against the MEPS project.
2. David Rosen, resident, against the MEPS project, prefers a Small Business facility in that area.
3. Arlene Noay, non - resident, against the MEPS project.
4. Karl Jacobs, resident, supports the MEPS project.
5. Liz (West) Odabashian, resident, supports the MEPS project.
6. Jim Hart, President of the El Segundo Chamber of Commerce, announced the Chamber
unanimously supports the MEPS project.
7. Lawrence Martin, resident, supports the MEPS project, but disagrees with the location.
8. Julius Wilson, resident, read a correspondence from resident Willard Krick. Supports the MEPS
project, but disagrees with the location.
9. Stacy Palmer, resident, continued to read a correspondence from resident Willard Krick.
10. Robert Kerner, resident, supports the MEPS project.
11. Sally Martin, resident, supports the MEPS project, but disagrees with the location.
12. Jack Kenton, resident, supports the MEPS project.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 5
13. Joan Parker, resident, supports the MEPS project.
14. Dave Johnston, resident, supports the MEPS project.
15. Sedan Williams, resident, against the MEPS project.
16. Steve Kykendahl, representing the developer, supports the MEPS project.
17. Floyd Carr, resident, supports the MEPS project.
18. Bill Watkins, resident, commented on the recruiting process and supports the MEPS project.
19. Ron Swanson, resident, supports the MEPS project.
20. Don Mcllroy, resident, supports the MEPS project.
21. Anthony, resident, supports the MEPS project.
22. Liz Garnholz, resident, stated project does not allow the development to maximum financial
potential. Does not support the MEPS project.
23. Susanne Weston, resident, against the MEPS project.
MOTION by Mayor ProTem Busch, SECONDED by Council Member Jacobson to close the public
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4559
A RESOLUTION APPROVING A MITIGATED NEGATIVE DECLARATION FOR
ENVIRONMENTAL ASSESSMENT NO. EA -769, ZONE CHANGE NO. 07 -01, SPECIFIC
PLAN AMENDMENT NO. 08 -02, AND SMOKY HOLLOW SITE PLAN REVIEW NO. 07 -04
AT 1700 EAST GRAND AVENUE.
MOTION by Mayor ProTem Busch, SECONDED by Council Member Fisher to adopt
Resolution No. 4559 approving a Mitigated Negative Declaration for Environmental
Assessment No. EA -769, Zone Change No. 07 -01, Specific Plan Amendment No. 08 -02,
and Smoky Hollow Site Plan Review No. 07 -04 at 1700 East Grand Avenue. MOTION
PASSED BY THE FOLLOWING VOICE VOTE: AYES: BUSCH, BRANN, FISHER; NOES:
JACOBSON; ABSTAIN: MCDOWELL. 3/1/1
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1419
AN ORDINANCE AMENDING THE SMOKY HOLLOW SPECIFIC PLAN BY PROVIDING
FOR LIMITED ACTIVATION OF LAND USES, ACTIVATING LIMITED COMMERCIAL
USES, AND MAKING TECHNICAL CHANGES TO CONFORM WITH CALIFORNIA LAW.
Mayor ProTem Busch introduced Ordinance No. 1419
C. UNFINISHED BUSINESS
2. Consideration and possible action to approve funding for an additional Tyler Technologies'
Eden water billing software module to perform customer electronic billing for water service.
(Fiscal Impact: $22,200.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 6
y3
Stephanie Katsouleas, Interim Public Works Director, gave a report.
Staff to agendize a study for feasibility and implementation for the ability of electronic payment for
most city billing.
MOTION by Mayor ProTem Busch, SECONDED by Council Member Fisher to approve funding for
an additional Eden water billing software module to perform electronic billing. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
3. Consideration and possible action regarding the approval of funds for needed
filter /circulation repairs to the Urho Saari Swim Stadium Pool (The Plunge) at 219 W.
Mariposa Avenue and proceed with a feasibility study for the construction of a new aquatic
facility at Hilltop or another location. (Fiscal Impact: $706,000)
Stephanie Katsouleas, Interim Public Works Director, gave a report.
MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to move forward
with the designs for permanent improvements at Urho Saari Swim Stadium, place a temporary "fix"
on the current problems, and proceed with the feasibility of constructing a new aquatic facility at
Hilltop per the aquatics master plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Staff to report at the Strategic Planning Session a contingency operations for providing facilities for
the needed programs during the possible down time for the Swim Stadium,
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
4. Consideration and possible action to adopt a resolution establishing the Environmental
Committee and appointing Committee members.
City Attorney Mark Hensley, stated that a resolution would not be adopted at this time and that the
Environmental Committee and appointment of Committee members would be by minute action.
He also announced that Council agreed to the formation of an Environmental Committee to meet
quarterly, with five members, 2 representing the residential community, 2 representing the
business community and one representing the school district. He announced the following
appointments to the Environmental Committee and the expiration of the terms:
Chris Scruton, Business Representative, to a one year term, expiring 6/30/09; Eric Alegria,
Residential Representative, to a two year term, expiring 6/30/10; and Donna Kahl, Business
Representative, to a three year term, expiring 6/30/11; Jill Moeller, Residential Representative to a
four year expiring 6/30/12. An El Segundo School District Representative to be recommended by
the District annually in June and approved by Council.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 7
y4
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
5. Approved Warrant Numbers 2566340 to 2566584 on Register No. 18 in the total amount of
$1,095,628.01 and Wire Transfers from 6/6/2008 through 6/19/2008 in the total amount of
$1,594,848.63 and Warrant Numbers 2566585 to 2566837 on Register No. 19 in the total
amount of $1,213,130.11 and Wire Transfers from 6/20/2008 through 7/03/2008 in the total
amount of $1,184,717.05. Authorized staff to release. Ratified: Payroll and Employee
Benefit checks; checks released early due to contracts or agreement; emergency
disbursements and /or adjustments; and wire transfers.
6. Approved Regular and Special City Council Meeting Minutes of June 17, 2008.
7. Authorized the Interim City Manager to execute Lease No. 3834 with The Aerospace
Corporation (the "Lessee ") to construct a private pedestrian bridge (the "bridge ") over El
Segundo Boulevard near the intersection of Douglas Street, in a form approved by the City
Attorney.
8, Awarded Standard Public Works Contract No. 3835, in a form approved by the City
Attorney, to Kalban, Inc. for the 2007 -2008 annual contract for curb, gutter, handicap access
ramps, sidewalk and other minor improvements at various locations citywide. Approved
Capital Improvement Project. Project No. PW 08 -05. CDBG Project No. 601066 -07. (Fiscal
Impact: $231,477.40 ($210,434.00 contract amount plus 10% contingencies))
9. Pursuant to El Segundo Municipal Code § 1 -7 -10 waived the formal bidding process and
approved Contract No. 3836 with Gary V. Bufkin Computer Consulting (GVBCC) for the
development of a centralized permit module for permitting activities in the Engineering
Division of Public Works. (Fiscal Impact: $16,250.00) Authorized the City Manager to
execute a contract in a form approved by the City Attorney.
10. PULLED FOR DISCUSSION BY MAYOR PROTEM BUSCH
11. Accepted all work as complete for the Replacement of Water Mains, located at the 600 -700
block of Lomita and Sierra Streets, 800 block of Bungalow Drive, 800 block of Maryland
Street and 900 -1000 block of Walnut Avenue. Approved Capital Improvement Project -
Project No.: PW 07 -10 (Fiscal Impact: $742,744.21) Authorized the City Clerk to file a
Notice of Completion in the County Recorder's Office.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 8
9 .)
12. Authorized the City Manager to execute License Agreement No. 3837 with Space Between
Productions, LLC, in a form approved by the City Attorney, to allow the use of the City of El
Segundo logo, El Segundo Fire Department vehicle graphics, El Segundo Fire Department
uniforms, and El Segundo Fire Station #2 in a cable television production of Trading
Spaces. (Fiscal Impact: None) Authorized the City Manager to execute a Location and
Liability Release No. 3837A, in a form approved by the City Attorney, to use Fire Station #2
in a cable television production of Trading Spaces.
13. Pursuant to El Segundo Municipal Code § 1 -7 -10, waived the bidding and authorized the
Fire Department to purchase twenty -five (25) self- contained breathing apparatus units under
the competitive bid executed by the Southern California Area Personal Protective
Equipment Consortium (County of Los Angeles contract number MA- IS- 43634 -1). The City
will be reimbursed for these expenditures through the Urban Area Security Initiative Fiscal
Year 2006 grant funding. (Fiscal Impact: Not to exceed $140,725)
14. Approved of the examination plans for the Personnel Merit System job classifications of
Water Maintenance Worker I and Senior Building Inspector. (Fiscal Impact: None)
15. Received and filed report regarding the establishment of a Public Agency Retirement
System (PARS) Supplemental Retirement Plan and the determination of future annual costs
of providing the plan benefits for eligible members of the El Segundo Supervisory and
Professional Employees Bargaining Unit.
16. Approved the Agreement and Election to Prefund Other Post Employment Benefits with
California Public Employees' Retirement System (CaIPERS) through participation in the
California Employer's Retiree Benefit Trust Program (CERBT) and Resolution No. 4560 to
approve the Delegating of Authority to Request Disbursements from the trust.
17. PULLED FOR DISCUSSION BY COUNCIL MEMBER BRANN
18. Approved the purchase of three "AutoCITE" hand -held parking ticket writers currently
utilized by parking enforcement, Contract No. 3838. (Fiscal impact not to exceed
$18,500.00 from equipment replacement funds /unallocated funds.)
19. Awarded Contract No. 3839 from RFP 08 -07 to the lowest responsive bidder, 10 -8 Retrofit,
to provide and install emergency equipment onto 10 new marked patrol vehicles. (Fiscal
Impact: $87,000)
20. Approved Professional Services Agreement No. 3840 between the City of El Segundo and
The Omega Group to upgrade the current Geographic Information System (GIS) based
crime analysis system. (Fiscal Impact: $18,995). Authorized the City Manager to execute
the agreement in a form approved by the City Attorney.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 9
9 U
21. Awarded Contract No. 3841 in an amount not to exceed $95,000 to Data 911 to provide
Mobile Data Computers (MDCs) for all patrol cars, the command post vehicle, the animal
control truck, and one back -up system. This contract includes all related equipment to
support the systems with the exception of modems. (Fiscal impact: $95,000 — paid from
equipment replacement and COPS Grant funds.) Authorized the City Manager to execute
the contract.
22. Accepted the work as complete for construction related to the City's Residential Sound
Insulation Program Group 17 (27 Homes). Project No. RSI 06 -17. (Final contract total:
$1,227,648.88) Authorized the City Clerk to file the City Planning and Building Safety
Director's Notices of Completion in the County Recorder's Office.
MOTION by Council Member Fisher, SECONDED by Mayor ProTem Busch to approve Consent
Agenda Items 5, 6, 7, 8, 9, 11, 12, 13, 15, 16, 18, 19, 20, 21 and 22. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
10. Consideration and possible action to award a Standard Public Works Contract to Armand
Gonzales Inc. dba Gonzales Construction for construction of a Fire Station at 2261 East
Mariposa Avenue. Approved Capital Improvement Program. Project No.: PW 08 -06 (Fiscal
Impact: $7,206,298.00)
MOTION by Mayor McDowell, SECONDED by Mayor ProTem Busch to bring this item back at the
next meeting with a cost benefit analysis of using solar panels vs. photovoltaic collector panels.
MOTION PASSED BY THE FOLLOWING VOICE VOTE: MCDOWELL, BUSCH, BRANN AND
FISHER; COUNCIL MEMBER JACOBSON ABSTAINING. 4/0
17. Consideration and possible action to increase the amount that the City Manager is
authorized to approve Professional Service Agreements for developer reimbursed
environmental review services, not to exceed $125,000 for the existing pre- approved list of
consultants that provide environmental review services pursuant to California Environmental
Quality Act guidelines (CEQA) and National Environmental Policy Act (NEPA) regulations to
assist the City in the processing of entitlement projects. (Fiscal Impact: None)
Council Member Brann requested an explanation of the process.
MOTION by Mayor ProTem Busch, SECONDED by Council Member Brann to increase the amount
that the City Manager is authorized to approve Professional Service Agreements for developer
reimbursed environmental review services, not to exceed $125,000 for the existing pre- approved
list of consultants that provide environmental review services pursuant to California Environmental
Quality Act guidelines (CEQA) and National Environmental Policy Act (NEPA) regulations to assist
the City in the processing of entitlement projects. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 10
J !
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - NONE
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Brann — Commented on July 4th celebration, and the delegation from Guaymas,
and the Beach clean up.
Council Member Fisher — Commented on July 4th celebration.
Council Member Jacobson — None
Mayor Pro Tern Busch — Commented on the July 4th celebration and the visit from our Sister City
Guaymas.
Mayor McDowell — Reported on the Independent Cities Association meeting.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Liz Garnholtz, resident, spoke regarding the El Segundo power plant.
MEMORIALS — NONE
CLOSED SESSION - NONE
ADJOURNMENT at 10:53 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 15, 2008
PAGE NO. 11
J3
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2008 — 4:00 P.M.
CALL TO ORDER — Mayor McDowell at 4:00 p.m.
ROLL CALL
Mayor McDowell
- Present
Mayor Pro Tern Busch
- Present
Council Member Brann
- Present
Council Member Fisher
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
SPECIAL MATTERS: -1- matter
1. Interview of candidates and potential appointments to the Environmental Committee. [Note: the
interviews will commence at approximately 4:00 p.m. and take place in the West Conference Room
in City Hall]
Council announced the following appointments to the Environmental Committee:
Chris Scruton, Business Representative, to a one year term, expiring 6/30/09; Eric Alegria,
Residential Representative, to a two year term, expiring 6/30/10; and Donna Kahl, Business
Representative, to a three year term, expiring 6/30/11; Jill Moeller, Residential Representative to a
four year expiring 6/30/12. An El Segundo School District Representative to be recommended by
the District annually in June and approved by Council.
ADJOURNMENT at 5:07 p.m.
Cathy Domann, Deputy City Clerk
EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2008
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to retain Bob Murray & Associates to conduct an Executive
Search for the position of City Manager. Fiscal Impact: Not to Exceed $25,000.
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to execute a Professional Services Agreement, in a form
approved by the City Attorney, with Bob Murray & Associates in an amount not to
exceed $25,000;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Following the May 1, 2008 resignation of City Manager, Jeff Stewart, and the appointment
of retired Police Chief, Jack Wayt, as Interim City Manager, a Council Sub - Committee
consisting of Carl Jacobson and Don Brann was tasked with identifying an Executive
Search Firm to conduct a recruitment for the position of City Manager.
ATTACHED SUPPORTING DOCUMENTS:
Proposal from Bob Murray & Associates
FISCAL IMPACT: $25,000
Operating Budget:
Amount Requested:
Account Number: 001- 400 - 2506 -6214
Project Phase:
Appropriation Required: Yes X NO
ORIGINATED BY: DATE: July 24, 2008
Bob Hyland, Directo Human Resources
REVIEWED BY: DATE: July 24, 2008
r -
Wayt, I Brim City Manager
iu��
BACKGROUND & DISCUSSION:
Proposals from seven Executive Search consulting firms were reviewed by the Sub -
Committee and the following four firms were invited to selection interviews:
1.)
Bob Murray & Associates
2.)
Alliance Resource Consulting
3.)
Teri Black & Company
4.)
Peckham & McKinney
In terms of the proposal cost of each of the four firms, the proposals were very competitive,
with a difference of only $3,000 between the four.
The recommendation of the Council Sub - Committee is to retain the firm of Bob Murray &
Associates to conduct the recruitment for our next City Manager, for a cost not to exceed
$25,000. The cost includes a consulting fee of $17,500 and expenses not to exceed
$7,500 (reimbursable expenses to include such items as the cost of travel, clerical support,
placement of ads, credit, criminal and civil checks, education verification and newspaper
and internet searches).
Bob Murray & Associates 1) are currently conducting the City Manager recruitments for the
California cities of Concord, Dixon, Dublin, Martinez, Merced, Palo Alto, Pasadena and
Salinas; 2) have placed over 200 City Managers; 3) have extensive experience conducting
recruitments in Los Angeles County and the surrounding region; and 4) have previously
conducted Department Head level recruitments for the City of El Segundo.
Bob Murray has over 25 years experience as a recruiter and will serve as the lead
consultant on this project.
The consultant anticipates that their recommendations regarding finalists for City Manager
will be made within 75 to 90 days from the start of the search.
1�1
' \ BOB MURRAY
4A1 Sc ASSOCIATES
EXPERTS IN EXECUTIVE SEARCH
A PROPOSAL TO CONDUCT AN EXECUTIVE
RECRUITMENT FOR A
City Manager
ON BEHALF OF THE
City of El Segundo
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May 16, 2008
Mayor Kelly McDowell, Members of the City Council, and Mr. Robert Hyland, Director of
Human Resources
City of Fl Segundo
350 Main Street
El Segundo, CA 90245
Dear Mayor McDowell, Members of the Council and Mr. Hyland:
Thank you for inviting Bob Murray & Associates to submit a proposal to conduct
the City Manager recruitment for the City of F,1 Segundo. The following proposal
details our qualifications and describes our process of identifying, recruiting and
screening outstanding candidates on your behalf. It also includes a proposed
budget, timeline, guarantee and sample recruitment brochure.
At Bob Murray and Associates, we pride ourselves on providing quality search to
local governments. Through many years of experience, we have created an ideal
recruitment process combining our ability to help you determine the direction
of the search and the types of candidates you seek with our experience
recruiting outstanding candidates. Working with professionalism, integrity and
personal attention, our team - oriented search process, in addition to our proven
expertise, ensures that the candidates we present for your consideration will
match the criteria you have established and will be outstanding in their field.
A significant portion of our process focuses on conducting a thorough outreach
effort. We have candid discussions with our contacts in the field to determine
who might be a good fit for your organization. We then call those individuals to
discuss how their career goals might be a match with the position in your
organization. In addition, we draw from our extensive database as well as several
professional registries and contact those candidates who are current City
Managers or in a similar position with organizations that most closely match yours
in size and scope of services. We personally contact 100 or more potential
candidates and market the position to them. Our goal is to reach candidates who
are not necessarily looking for a new opportunity. 'These candidates are often times
the best in the field.
To learn first hand of the quality of our service and our recruitment successes, we
invite you to contact the references listed on page 11 of the attached proposal.
We look forward to your favorable consideration of our qualifications. Please do not
hesitate to contact us at (916) 784 -9080 should you have any questions.
Sincerely,
Bob Murray and Associates
IUJ
TABLE OF CONTENTS
OUR UNDERSTANDING OF THE CITY .........................2
PROFESSIONAL QUALIFICATIONS .. ..............................3
KEYPERSONNEL .................................. ..............................5
THE RECRUITMENT PROCESS ......... ..............................6
STEP 1 llE \'L'LOPiNG THE C.\NDID.\TI PROT'11.E ......... ..............................6
STEP 2 ADVERTISING CAMPAIGN AND Ri-CRL'ITNfF.N'1' BROCHURE .............6
STEP 3 RT.:CRUITING C.\NDIDA TES ............................... ..............................6
STEP 4 SCREENING CANDIDATES ................................ ..............................7
S1'I?P 5 PERSON.\T. INTER i mx: s ................................... ..............................7
STEP 6 PUBLiC RI:C()RD S1 .\RCII ................................. ..............................7
STEP 7 RT co ,%ICIEND.\'1'I()N ......................................... ..............................7
STEP 8 FINAL INTERVIEW"; .......................................... ..............................7
S'TI'.P 9 I3:\CKGROUND CI TUCKS /DETAILED RI ?PT- u'.NCE Q-IECKS .............8
STEP 10 NEG()TIATIO S .............................................. ..............................8
STEP11 .. ..... ..............................8
BUDGET AND TIMING ........................ ..............................9
PR()PT'.SSION:\L Fr..T:.1ND EXPENSES ............................ ..............................9
*rImlNG ....................................................................... ..............................9
GU:\R.\NT13E ............................................................... ..............................9
VALUE ADDED SERVICES .................. .............................10
REFERENCES...................................... ............................... 11
10
OUR UNDERSTANDING OF THE CITY
The City of El Segundo is a dynamic organization with tremendous opportunities for the next
City Manager. Bob Murray & Associates will be able to attract many high caliber candidates
who are looking to work in a community like yours with a city population count of
approximately 17,000 residents and a daytime population that exceeds 80,000. A small
coastline community, El Segundo is renowned for its small town intimacy as well as a
thriving business environment that caters to some of the region's most prestigious
corporations.
El Segundo prides itself on its excellent schools, quality recreation programs, safe
neighborhoods and unparalleled city services. It is also a haven for business, with 13
Fortune 500 companies and a diverse mix of aerospace firms, high -tech businesses,
professional service outfits, fine restaurants and retailers. Your ideal location
between the Los Angeles and the South Bay beach communities will make the City
Manager opportunity extremely attractive to prospective candidates.
We understand that the City of F.I Segundo is a General Law City with a
Council /Manager form of government. The City has a five member City
Council who establishes policy for the City, while the City Manager and staff are
then responsible for implementing the policy.
The City delivers a comprehensive range of municipal services through eight
departments that include: Office of the City Manager, Finance, Fire, Library,
Planning & Building Safety, Police, Public Works, and Recreation & Parks.
Serving at the pleasure of the City Council, the City Manager is the Chief
Executive of the City. In addition to preparing the annual budget and keeping
the Council advised on matters pertaining to City business, the City Manger acts
as the Personnel Officer, Purchasing Agent, and Civil Defense Director. The City
Manager's Office is also responsible for directing projects that are especially
sensitive to the City Council and the community.
City of El Segundo
Page 2
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PROFESSIONAL QUALIFICATIONS
With respect to the City Manager recruitment, Bob Murray and Associates offers the
following expertise:
4 Bob Murray & Associates has an unmatched record of success in recruiting local
government and special district professionals. In our 25 plus years of experience,
we have placed over 200 City Managers, in addition to numerous professionals
throughout the western United States. Currently, we are conducting the City
Manager recruitments for the California cities of Concord, Dixon, Dublin,
Martinez, Merced, Palo Alto, Pasadena, and Salinas. In the past three years,
we have placed City Managers in the California cities of Apple Valley (Town
Manager), Arcata, Chula Vista, Claremont, Goleta, Grover Beach, Ione,
Imperial, Irwindale, Lakeport, Lathrop, Manteca, Menlo Park, Mill Valley,
Needles, Oakdale, Oakley, Oceanside, Ojai, Orinda, Pacifica, Pico Rivera,
Poway, Rancho Santa Margarita, Red Bluff, Rio Vista, Sonoma, Truckee,
Turlock, Woodland, and Yuba City, in addition to the Cities of Airway
Heights, WA; Coos Bay, OR; and Springfield, OR. Our previous
experience includes conducting searches for Albany (City Administrator),
Antioch, Benicia, Campbell, Capitola, Carmel -by- the -Sea (City
Administrator), Corcoran, Corona, Corte Madera (Town Manager), I✓lk
Grove, Fortuna, Fremont, Half Moon Bay, Hollister, La Mesa, La Palma,
Lancaster, Lemon Grove, Los Alamitos, Monrovia, Novato, Pismo
Beach, Pittsburg, Pleasanton, Rancho Cordova, Roseville, San Clemente,
San Ramon, South Lake Tahoe, Stanton, Stockton, "Thousand Oaks,
Tracy, Ventura, Walnut Creek, and Westminster, in addition to the Cities
of Albany, OR, Castle Rock, CO, Damascus, OR, Eugene, Olt,
Milwaukie, OR Newberg, OR, Newcastle, WA, Salem, OR, San Antonio,
TX, and Shoreline, WA. Our extensive contacts and knowledge of
outstanding candidates will ensure you have a quality group of finalists
from which to select the City of El Segundo's next City Manager.
4 Bob Murray & Associates is familiar with the City of El Segundo and the
community it serves as we recently completed your Director of Planning &
Building Safety recruitment, resulting in the selection of Mr. Gary Chicots.
In addition, we have previously conducted your Parks & Recreation Director
recruitment. Our knowledge of the community and the opportunities it faces
will be an asset when conducting the City Manager recruitment.
J We are also familiar with Los Angeles County and the surrounding region. Our
knowledge of the region, its issues and its outstanding quality of life will be an
asset in presenting this opportunity to prospective candidates. We have conducted
recruitments on behalf of the cities of Baldwin Park (Finance Director & Police
Chief), Beverly Hills (City Planner, Deputy City Manager — Public Affairs and
Director of Community Development), Claremont (City Manager), Culver City (Police
Chief), Glendora (Police Chief), Inglewood (Accounting Manager and Public Works
Director), Irwindale (City Manager and Police Chief), Lancaster (City Manager, Assistant
City of F.1 Segundo
Page 3
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City Manager & Finance Director), bong Beach (Manager of Community Recreation
Services), Los Angeles (Police Chief), Lynwood (Director of Recreation & Community
Services and Assistant Director), Monrovia (City Manager, hire Chief, Police Chief, &
Public Works Director), Pasadena (Assistant City Manager, City Manager, Police Chief,
and others), Pico Rivera (City Manager and Public Works Director /City Engineer),
Pomona (Assistant City Manager, Community Services Director, Deputy Public
Works Director, Human Resources Director and Public Works Director), San
Fernando (Police Chief), Santa Clarita (Director of Parks, Recreation &
Community Services, Recreation Superintendent, and Transit Manager,), Santa
Monica (Director of Finance), South Pasadena (Public Works Director /City
Engineer and Project Manager — Public Works), Walnut (City Manager),
Whittier (Police Chief & Director of Parks), as well as on behalf of the I.os
Angeles World Airports (Airport Police Chief, Director of Airport Safety
Services, Assistant Police Chief and Assistant to the Police Chief), the Port
of Los Angeles (Director of Economic Development), the Port of Long
Beach (Director of Security & Managing Director of Finance and
Administration), the Housing Authority of the City of Los Angeles
(Executive Director, Human Resources Director, Section 8 Director, and
Chief Financial Officer), the Los Angeles Convention Center (General
Manager), Palmdale Water District (Finance and Services Manager and
Human Resources Director), Walnut Valley Water District (General
Manager), and the West Basin Municipal Water District
(Communications Manager).
.i Bob Murray and Associates' experience designing and conducting
successful recruitment processes on behalf of cities, counties and special
districts is unmatched in the field. Our process is specifically designed to
meet your needs. We have developed and carried out numerous
recruitment processes involving a wide variety of interests both inside
and outside the organization. Should the City so desire, we can develop a
process that provides a forum for the participation of members of the
City Council, Department Heads, staff and representatives of the
community, as appropriate, in both the development of the candidate
profile, as well as the selection process. Our expertise includes designing
interview strategies that involve these groups in the process, while ensuring
that the City Council is able to make the final selection. In addition, we can
facilitate the discussion among these groups that leads to a consensus
concerning the ideal candidate. Our knowledge of how to develop an
effective process that is suited specifically to the needs of the City is
unsurpassed.
City of El Segundo
Page 4
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KEY PERSONNEL
Mr. Robert Murray will serve as the lead on this recruitment, with Ms. Amanda Sanders
assisting him and the City throughout the process. We work as a team on our recruitments.
Therefore, when Mr. Murray or Ms. Sanders are not available, there is always an individual
in the office who is familiar with the process and available to answer any questions the
City or candidates may have.
BOB MURRAY, PRESIDENT
Mr. Murray brings over 25 years experience as a recruiter. Mr. Murray is recognized
as one of the nation's leading recruiters. He has conducted hundreds of searches for
cities, counties, and special districts. He has been called on to conduct searches for
some of the largest most complex organizations in the country and some of the
smallest. Mr. Murray has conducted searches for chief executives, department
heads, professional and technical positions. Mr. Murray has taken the lead on the
firm's most difficult assignments with great success. His clients have retained him
again and again given the quality of his work and success in finding candidates for
difficult to fill positions.
Prior to creating Bob Murray & Associates, Mr. Murray directed the search
practice for the largest search practice serving local government in the country.
Mr. Murray has worked in local government and benefits from the knowledge of
having led an organization. Prior to his career in executive search he served as
the City Manager for the City of Olympia, Washington. He has also served as an
Assistant City Manager and held positions in law enforcement.
Mr. Murray received his Bachelor's degree in Criminology from the University of
California at Berkeley with graduate studies in Public Administration at California
State University at Hayward.
AMANDA SANDERS, SENIOR CONSULTANT
As a consultant with Bob Murray & Associates, Ms. Sanders is responsible for
research, candidate recruitment and screening, as well as reference checks and
background verifications. She focuses on client communication and works closely with
clients to coordinate candidate outreach and ensure a successful search.
Ms. Sanders brings several years of industry experience as she worked for one of the
nation's largest recnuttnent firms. Her insight into the recruitment process is a valuable
asset to Bob Murray & Associates.
Ms. Sanders received her Bachelor's of Arts degree in Communications from the University
of Wyoming.
City of E:1 Segundo
Page 5
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THE RECRUITMENT PROCESS
Bob Murray and Associates' unique client driven approach to executive search will ensure
that the City of) l Segundo has quality candidates from which to select the new City
Manager. Outlined below are the key steps in our recruitment process.
STEP 1 DEVELOPING THE CANDIDATE PROFILE
Our understanding of the City of I1 Segundo's needs will be key to a successful
search. We will work with the City Council to learn as much as possible about the
organization's expectations for a new City Manager. We want to learn the values
and culture of the organization, as well as understand the current issues, challenges
and opportunities that face the City of El Segundo. We also want to know the
City Council's expectations regarding the knowledge, skills and abilities sought in
the ideal candidate and will work with the City to identify expectations regarding
education and experience. Additionally, we want to discuss expectations
regarding compensation and other items necessary to complete the successful
appointment of the ideal candidate. The profile we develop together at this
stage will drive subsequent recruitment efforts.
STEP 2 ADVERTISING CAMPAIGN AND RECRUITMENT BROCHURE
After gaining an understanding of the City of El Segundo's needs, we will
design an effective advertising campaign appropriate for the City Manager
recruitment. We will focus on professional journals that arc specifically suited
to the City Manager search. For the City Manager search, we would specifically
recommend placing advertisements with the International City/County
Management Association (ICMA), the League of California Cities Western Cities
Magazine, and the Jobs Available Bulletin.
We will also develop a professional recruitment brochure on the City Council's
behalf that will discuss the community, organization, position and compensation
in detail. Once completed, we will mail the profile to an extensive audience,
making them aware of the exciting opportunity with the City of 11 Segundo.
STEP 3 RECRUITING CANDIDATES
After cross- referencing the profile of the ideal candidate with our database of over
1,000 candidates nationwide and contacts in the field, we will conduct an aggressive
outreach effort, including making personal calls to prospective applicants, designed to
identify and recruit outstanding candidates. We recognize that the best candidate is
often not looking for a new job and this is the person we actively seek to convince to
become a candidate. Aggressively marketing the City Manager position to prospective
candidates will be essential to the success of the search.
City of F.] Segundo
Page G
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STEP 4 SCREENING CANDIDATES
Following the closing date for the recruitment, we will screen the resumes we have received.
We will use the criteria established in our initial meetings as a basis upon which to narrow
the field of candidates.
STEP 5 PERSONAL INTERVIEWS
We will conduct personal interviews with the top 10 to 12 candidates with the goal of
determining which candidates have the greatest potential to succeed in your
organization. During the interviews, we will explore each candidate's background
and experience as it relates to the City Manager position. In addition, we will
discuss the candidate's motivation for applying for the position and make an
assessment of his /her knowledge, skills and abilities. We will devote specific
attention to establishing the likelihood of the candidate's acceptance of the
position if an offer of employment is made.
STEP G PUBLIC RECORD SEARCH
Following the interviews, we will conduct a review of published articles for each
candidate. Various sources will be consulted including Lexis- NexisTM, a
newspaper/ magazine search engine, Google, and local papers for the
community's in which the candidates have worked. This alerts us to any further
detailed inquiries we may need to make at this time.
STEP 7 RECOMMENDATION
Based on the information gathered through meetings with your organization
and personal interviews with candidates, we will recommend a limited number
of candidates for your further consideration. We will prepare a detailed written
report on each candidate that focuses on the results of our interviews and public
record searches. We will make specific recommendations, but the final
determination of those to be considered will be up to you.
STEP 8 FINAL INTERVIEWS
Our years of experience will be invaluable as we help you develop an interview
process that objectively assesses the qualifications of each candidate. We will adopt
an approach that fits your needs, whether it is a traditional interview, multiple
interview panel or assessment center process. We will provide you with suggested
interview questions and rating forms and will be present at the interview /assessment
center to facilitate the process. Our expertise lies in facilitating the discussion that can
bring about a consensus regarding the final candidates.
We will work closely with your staff to coordinate and schedule interviews and candidate
travel. Our goal is to ensure that each candidate has a very positive experience, as the manner
in which the entire process is conducted will have an effect on the candidates' perception of
your organization.
City of I:1 Segundo
Page
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STEP 9 BACKGROUND CHECKS /DETAILED REFERENCE CHECKS
Based on final interviews we will conduct credit, criminal, civil litigation and motor vehicle
record checks for the top one to three candidates. In addition, those candidates will be the
subjects of detailed, confidential reference checks. In order to gain an accurate and honest
appraisal of the candidates' strengths and weaknesses, we will talk candidly with people who
have direct knowledge of their work and management style. We will ask candidates to
forward the names of their supervisors, subordinates and peers for the past several years.
Additionally, we make a point of speaking confidentially to individuals who we know
have insight into a candidate's abilities, but who may not be on his /her preferred list of
contacts. At this stage in the recruitment we will also verify candidates' degrees.
STEP 10 NEGOTIATIONS
We recognize the critical importance of successful negotiations and can serve as
your representative during this process. We know what other organizations have
done to put deals together with great candidates and will be available to advise you
regarding current approaches to difficult issues such as housing and relocation.
We will represent your interests and advise you regarding salary, benefits and
employment agreements with the goal of putting together a deal that results in
the appointment of your chosen candidate. Most often we can turn a very
difficult aspect of the recruitment into one that is viewed positively by both you
and the candidate.
STEP 11 COMPLETE ADMINISTRATIVE ASSISTANCE
Throughout the recruitment, we will provide the City Council with updates on
the status of the search. We will also take care of all administrative details on
your behalf. Candidates will receive personal letters advising them of their status
at each critical point in the recruitment. In addition, we will respond to inquiries
about the status of their candidacy within twenty -four hours. Every
administrative detail will receive our attention. Often, candidates judge our clients
based on how well these details are handled.
City of 1?1 Segundo
Page 8
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BUDGET AND TIMING
PROFESSIONAL FEE AND EXPENSES
The consulting fee for conducting the City Manager recruitment on behalf of the City of
El Segundo is $17,500 plus expenses. Services provided for the fee consist of all steps
outlined in this proposal including three (3) days of meetings on site. The City of El
Segundo will be responsible for reimbursing expenses Bob Murray and Associates
incurs on your behalf. We estimate expenses for this project to be $6,500- $7,500.
Actual expense costs are related to a regional recruitment versus a nationwide
recruitment. Reimbursable expenses include such items as the cost of travel, clerical
support, placement of ads, credit, criminal and civil checks, education verification,
as well as newspaper searches. In addition, postage, photocopying, and telephone
charges will be allocated.
TIMING
We are prepared to start work on this assignment immediately and anticipate
that we will be prepared to make our recommendation regarding finalists within
seventy five to ninety days from the start of the search.
GUARANTEE
We guarantee that should the selected candidate be terminated for cause within
the first year of employment we will conduct the search again at no cost (with
the exception of expenses) to the City of El Segundo. We are confident in our
ability to recruit outstanding candidates and do not expect the City of El
Segundo to find it necessary to exercise this provision of our proposal.
Cih� of FI Segundo
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VALUE ADDED SERVICES
Bob Murray and Associates' experience designing and conducting successful recruitment
processes on behalf of cities, counties and special districts is unmatched in the field. Our
process is specifically designed to meet your needs. In addition to the services offered in the
above recruitment process, Bob Murray & Associates provides many value added services in
an effort to streamline the recruitment process for both the client and candidate. "These
services are offered for an additional fee which varies based on the specific service or
menu of services selected.
Bob Murray and Associates will personally assist our clients with executive
compensation studies, assessment center processes, and interim placements. In
addition, Bob Murray and Associates offers comprehensive onsite background
checks, management /leadership assessments, and psychological assessments through
strategic partnerships with several highly qualified firms whom we have worked with
extensively and provide the caliber of service our clients can trust.
City of El Segundo
Page 10
REFERENCES
Clients and candidates are the best testament to our ability to conduct quality searches.
Clients for whom Bob Murray and Associates has recently conducted searches are listed
below.
CLIENT. • City of Claremont
POSITION: City Manager
REFERENCE. • Mr. Corey Calayclay, Councilmember, (909) 399 -5444
CLIENT. City of Woodland
POSITION: City Manager, Assistant City Manager & Public Works
Director
REFERENCE. Mr. David Flory, Mayor, (530) 661 -5806
CLIENT: City of Monrovia
POSITION. • City Manager, Fire Chief, Police Chief, and Public Works
Director
REFERENCE Mayor Rob Hammond, (626) 932 -5550, Mr. Scott
Ochoa, Cite Manager, (626) 932 -5501, or Ms. 'Theresa
St. Peter, Human Resources Director, (626) 932 -5512
CLIENT. City of Pasadena
POSITION.- City Manager (current) & Assistant City Manager
REFERENCE: Mr. Bill Bogaard, Mayor, (626) 744 -431 or Mr. Phil
Hawkey, former City Manager, now Executive Vice
President, Administration, University of La Verne, (909)
593 -3511, eat. 4555
CLIENT. City of Pacifica
POSITION: City Manager
REFERENCE. • Mr. Peter DeJarnatt, Councilmember, (650) 355- 5777or
Ms. Ann Ritzma Human Resources Director, (650) 738-
7402
CLIENT. City of Rancho Santa Margarita
POSITION. • City Manager
REFERENCE. Mr. ferry Holloway, Councilmember, (949) 635 -1840
City of lit Sepindo
Page 11
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ASSISTANT /DEPUTY CITY
BUILDING
MANAGER
OFFICIALS/ INSPECTION
Alameda, CA
Bakersfield, CA
Beverly Hills, CA
Grants Pass, OR
Carlsbad, CA
Marin County, CA
Lancaster, CA
Modesto, CA
Monterey, CA
Palo Alto, CA
North Las Vegas, NV
Sacramento, CA
Orange, CA
San Francisco, CA
Pasadena, CA
Stockton, CA
Peoria, AZ
Yuba City, CA
Petaluma, CA
Pleasanton, CA
CITY CLERK
Pomona, CA
Central Contra Costa Sanitation
Rancho Cordova, CA
District, CA (Secretary to the
Reno, NV
District)
Rocklin, CA
Chino Hills, CA
Stockton, CA
Dublin, CA
Woodland, CA
Fremont, CA
Yuba City, CA
Menlo Park, CA
Monterey County, CA (Clerk to the
COUNTY ADMINISTRATOR
Board)
Clackamas County, OR
Napa, CA
Clark County, NV (Assistant)
Rio Vista, CA
Deschutes County, OR
Santa Clara Valley Transportation
Marion County, OR
Authority, CA (Board Secretary)
Tehama County, CA
Washington County, OR
COMMUNITY DEVELOPMENT
DIRECTOR
ADMINISTRATIVE SERVICES
Benicia, CA
DIRECTOR
Beverly Hills, CA
Garden Grove, CA
Capitola, CA
Los Alamitos, CA
Chino Hills, CA
Ontario, CA
Cotati, CA
Placer County Water Agency, CA
Fullerton, CA
Pleasanton, CA
Los Banos, CA
Stockton, CA
Maple Valley, WA
Yucca Valley, CA
Modesto, CA
Newark, CA
ANIMAL SERVICES DIRECTOR
Newcastle, WA
Oakland, CA
Oakland, CA
Rancho Cucamonga, CA
Oceanside, CA
Pleasanton, CA
AVIATION /AIRPORT
Redlands, CA
Big Bear Airport, CA
Salem, Olt
Clark County, NV
San Carlos, CA
Dallas /Forth Worth, "11
Santa Cruz, CA
San Josc, CA
Stockton, CA
Vallejo, CA
Walnut Creek, CA
i,�U
Yucca Valley, CA
CONVENTION AND VISITOR'S
BUREAU DIRECTOR
Los Angeles, CA
North Lake Tahoe Visitors Bureau,
CA
Mammoth Lakes, CA
San Antonio,'FX
Steamboat Springs, CO
ECONOMIC DEVELOPMENT/
REDEVELOPMENT/
HOUSING DIRECTOR
Chula Vista, CA
Fremont, CA
Fullerton, CA
Milpitas, CA
Oakland, CA
Port of Los Angeles, CA
Port of San Diego, CA
Sacramento, CA
Salinas, CA
Stockton, CA
Taft, CA
Tracy, CA
Upland, CA
Vancouver, WA
Vancouver Housing Authority, WA
(Executive Director & Deputy)
ENGINEERING
Bakersfield, CA
Bureau Veritas, CA
Central Contra Costa Sanitary
District, CA
Chino Hills, CA
Clark County, NV — McCarran
Airport
Damascus, OR
Dublin San Ramon Services District,
CA
Needles, CA
Nevada County, NV
Nye County, NV
Oceanside, CA
Pomona, CA
Richmond, CA
Reno, NV
Stockton, CA
San Luis Obispo County,
Nacimiento Project, CA
South Pasadena, CA
Tracy, CA
EXECUTIVE DIRECTOR
Association of Monterey Bay Area
Governments, CA
Arizona Municipal Water Users
Association, AZ
Bay Area Air Quality Management
District, CA
California Peace Officers
Association, CA
California State Association of
Counties, CA
Central Contra Costa Solid Waste
Authority, CA
Chula Vista Redevelopment.Agency,
CA
Elk Grove- Rancho Cordova -L-'1
Dorado Connector JPA, CA
Housing Authority of the City of
Los .Angeles, CA
Housing Authority of the County of
Butte, CA
Housing Authority of the County of
Santa Cruz, CA
Kings Community Action
Organization, CA
Los Angeles Convention Center, CA
March Joint Powers .Authority, CA
Metro, Portland, OR
Oregon Cascades West Council of
Governments, OR
Public !Agency Risk Sharing
Authority Commission, CA
Sacramento Area Flood Control
Agency, CA
San Diego Association of
Governments, CA
San Joaquin Council of
Governments, CA
South Bayside Waste Management
Authority, CA
Vancouver Housing Authority, WA
(Executive & Deputy)
West Contra Costa Integrated Waste
Management District, CA
11�
West Contra Costa 'Transportation
Advisory Committee, CA
FINANCIAL
Alameda County Congestion
Management Agency, CA
Aurora, CO
Baldwin Park, CA
Boulder City, NV
Calaveras County Water District,
CA
Campbell, CA
Chino Hills, CA
Clark County, NV
Damascus, OR
D.C. Government, DC
Elk Grove, CA
Grants Pass, OR
Half Moon Bay, CA
Hercules, CA
Housing Authority of the City of
Los Angeles, CA
Imperial Beach, CA
Inglewood, CA
Ione, CA
Lancaster, CA
Los Altos, CA
Menlo Park Fire Protection District,
CA
Palmdale Water District, CA
Pleasanton, CA
San Diego, CA
San Francisco, CA
San Leandro, CA
San Jose, CA
Santa Monica, CA
Sparks, NV
FIRE CHIEF
Alameda, CA
Arroyo Grande (Director of
Building & Fire)
Aurora, CO
Burney Fire Protection District, CA
Chula Vista, CA
Eugene, OR
Fremont, CA
Folsom, Cif
Fullerton, CA
Hillsboro, OR
Grand junction, CO
Livermore — Pleasanton Fire
District, CA
Milpitas, CA
Monrovia, CA
Mountain View, CA
Newark, CA (Assistant & Chico
Oceanside, CA
Petaluma, CA
Rancho Cucamonga, CA (Deputy
and Chief)
Rancho Santa Fe Fire Protection
District, CA
Salinas, CA
San Mateo, CA
San Miguel Fire Protection District,
CA
Santa Crux, CA
Sonoma Valley Fire & Rescue
Authority, CA
University of California, Davis
Union City, CA
Upland, CA
Vacaville, CA
GENERAL MANAGER
Calaveras County Water District,
CA
Central Contra Costa Sanitation
Agency, CA
Central Marin Sanitation Agency,
CA
East Bay Dischargers Authority, CA
Hilton, Famkopf, and Hobson LLC,
CA
Joshua Basin Water District, CA
Monterey Regional Waste
Management District, CA
Monterey Regional Water Pollution
Control Agency, CA (Assistant GM)
Pleasant Valley Recreation & Park
District, CA
Reclamation District 1000, CA
(District Engineer)
Ross Valley Sanitary District, CA
Salinas Valley Solid Waste
Authority, CA
Sanitary District No. 5 of Marin
County, CA
Sewer Authority Mid- Coastside, CA
-1 -
118
South Placer Municipal Utility
Pomona, CA
District, CA
Sacramento, CA
Sweetwater Springs Water District,
Salinas, CA
CA
San Jose, CA (Director and
Union Sanitary District, CA
Assistant Director)
Valley of the Moon Water District,
Santa Clarita, CA
CA
Stockton, CA
Walnut Valley Water District, Cif
Ventura, CA
Whittier, CA
LEGAL COUNSEL
Aurora, CO
PERSONNEL /HUMAN RESOURCES
Hayward, CA
Anaheim, CA
I.athrop, CA
Benicia, CA
Monterey, CA
Colusa County, CA
Morgan Hill, CA
Corona, CA
Newport Beach, CA
Fresno, CA (Retirement Benefits
North Las Vegas, NV
Manager)
Oceanside, CA
Inland Empire Utilities Agency, CA
Palo Alto, CA
Glendale, AI
Salinas, CA
Grants Pass, OR
San Mateo, CA
Judicial Council of California, CA
Stockton, CA
Moreno Valley, CA
Ventura, CA
Newark, CA
Yolo County, CA (Assistant County
North Las Vegas, NV
Counsel)
Ontario, CA
Palmdale Water District, CA
LIBRARY
Pomona, CA
Corona, CA
Rocklin, CA
Folsom, CA
Stockton, CA
Norfolk, VA (Asst. Director)
Tehama County, CA
Palos Verdes Library District, CA
Stockton -San Joaquin County Public
PLANNING
Library, CA
Alameda, CA
Beverly Hills, CA
PARKS /RECREATION/
Centre City Development
COMMUNITY SERVICES
Corporation, CA
Anaheim, CA
Damascus, OR
Arlington, 'I'X'
El Segundo, CA
Bakersfield, CA
Milpitas, CA
1-1 Segundo, CA
Modesto, CA
Emeryville, CA
Needles, CA
Half Moon Bay, CA
Oceanside, CA
Lemoore, CA
Palo Alto, CA
Long Beach, CA
Pasadena, CA
Lynwood, CA (Director and
Reno, NV
Assistant Director)
Riverside, CA
Maple Valley, WA
Roseville, CA
Pleasanton, CA
Sacramento, CA
Pleasant Valley Recreation and Park
Santa Cruz, CA
District, CA
Stockton, CA
Tracy Unified School District, CA
POLICE CHIEF /SAFETY
Arroyo Grande, CA
Ashland, Olt
Aurora, CO
Berkeley, CA
Capitola, CA
Carlsbad, CA
Chico, CA
Colton, CA
Concord, CA
Culver City, CA
Eugene, OR
Fairfield, CA
Glendale, AZ (Chief and Assistant
Chiefs)
Glendora, CA
Grand Junction, CO
Half Moon Bay, CA
Hayward, CA
Irvine, CA
Irwindale, CA
La Mesa, CA
Littleton, CO
Los Angeles, CA
Los Angeles World Airports, CA
Los Banos, CA
Menlo Park, CA
Merced, CA
Mesa, AZ
Monrovia, CA
Monterey, CA
North Las Vega, NV
Novato, CA
Oakdale, CA
Oceanside, CA
Orange County, CA (Sheriff -
Coroner)
Petaluma, CA
Pismo Beach, CA
Placentia, CA
Pleasanton, CA
Port of Long Beach, CA
Port of San Diego, CA
Port of Seattle, WA
Reno, NV
Rio Vista, CA
Rocklin, CA
Sacramento, CA
San Bernardino, CA
San Diego State University, CA
San Fernando, CA
San Francisco, CA
San Jose State University, CA
San Rafael, CA
Seaside, CA
Sunnyvale, CA (Public Safety
Director)
Tulsa, OK
Turlock, CA
University of California, Davis, CA
University of California, Santa
Barbara, CA
University of Oregon, OR
Vacaville, CA
Whittier, CA
POLICE COMMAND STAFF
Menlo Park, CA
Pleasanton, CA
Santa Rosa, CA
Port of San Diego, CA
University of California, San
Francisco, CA
PUBLIC
AFFAIRS/ INTERGOVERNMENTAL
RELATIONS DIRECTOR
Beverly Hills, CA
Rancho Cordova, CA
San Diego Regional Airport
Authority, CA
West Basin Municipal Water
District, CA
PUBLIC SAFETY
COMMUNICATIONS
Aurora, CO
Clackamas County, OR
Heartland Communications Facility
Authority, CA
San Francisco, CA
San Jose, CA
Washington County Consolidated
Communications Agency, Olt
Yoko Emergency Communications
Agencv, CA
l �+i
PUBLIC WORKS
Belmont, CA
Chandler, AZ
Clark County, NV
Dublin San Ramon Services District,
CA
Fresno, CA
Galt, CA
Grants Pass, OR
Half Moon Bay, CA
Inglewood, CA
Lathrop, CA
I.os Banos, CA
Mammoth Lakes, CA
Maple Valley, WA
Modesto, CA
Monrovia, CA
Morro Bay, CA
Pico Rivera, CA
Pismo Beach, CA
Pomona, CA (Director and Deputy
Director)
Roseburg, OR
San Carlos, CA
Santa Cruz, CA
South Pasadena, CA
Stockton, CA
Tehama County, CA
Tiburon, CA
Upland, CA
Woodland, CA
RISK MANAGEMENT
Central Contra Costa Sanitary
District, CA (Safety & Risk
Management !Administrator)
Central Marin Sanitation Agency,
CA (Director of Safety and
"Training)
Riverside Transit Agency, CA (Risk
Manager)
TECHNOLOGY
Clark County, NV
Fresno, CA
Hayward, CA
Hillsboro, OR
Inland Empire Utilities Agency, CA
Modesto, CA
Monterey County, CA
San Francisco, CA
TRANSPORTATION
West Contra Costa Transportation
Advisory Committee, CA
Elk Grove- Rancho Cordova -El
Dorado County Connector Joint
Powers Authority, CA
San Diego Association of
Governments, CA
Santa Clarita, CA
Washington County, OR
WASTE WATER/SANITATION/
SOLID WASTE
Central Contra Costa Sanitation
District, CA
Central Contra Costa Solid Waste
Authority, CA
Central Marin Sanitation Agency,
CA
East Bay Dischargers Authority, CA
Monterey Regional Waste
Management District, CA
Monterey Regional Water Pollution
Control Agency, CA
Ross Valley Sanitary District, CA
Salinas Valley Solid Waste
Authority, CA
San Jose, CA
Sewer Authority Mid - Coastside, CA
South Bayside Waste Management
Authority, CA
Stockton, CA
Union Sanitary District, CA
West Contra Costa Integrated Waste
Management Authority, CA
WATER
Arizona Municipal Water Users
Association, A7
Aurora, CO
Bakersfield, CA
Calaveras County Water District,
CA
Joshua Basin Water District, CA
Phoenix, Al
Reclamation District 1000, CA
(District Engineer)
i�..i
Sacramento Area Flood Control
Agency, CA
San Luis Obispo County, CA
South Placer Municipal Utility
District, CA
Stockton, CA
Sweetwater Springs Water District,
CA
Valley of the Moon Water District,
CA
Walnut Valley Water District, CA
OTHER
Bay Area Air Quality Management
District, CA (Deputy Air Pollution
Control Officer)
Bureau Veritas, CA (Vice President
— Operations)
Central Contra Costa Sanitation
Agency, CA (Purchasing & Materials
Manager)
Government Services Group, Inc.
(Municipal Services Manager)
Hilton, Farmkopf, and Hobson LLC
(Manager /Vice President)
Norfolk, VA (Assistant Director of
Human Services)
Port of Long Beach, CA (Managing
Director)
Port of San Diego, CA (Senior
Director of Real Estate)
Robson Homes (Forward Planner
and band Acquisition Manager)
Sacramento, CA (Preservation
Director)
Sacramento, CA (Urban Design
Manager)
San Francisco, CA (Director of
Office of Citizen Complaints)
San Jose, CA (Assistant Director of
Environmental Services)
San Manuel Band of Tribal Indians
(Tribal Manager)
Superior Court of San Luis Obispo
County, CA (Assistant Court
Executive Officer)
Washoe County, NV (Director of
Senior Services)
OF DUBLIN,
CALIFORNIA
INVITES YOUR
INTEREST IN
THE POSITION OF
MANAG E R
23
BOB MURRAY
t& ASSOCIATES
EXPERTO IN EXCCUTIVIS ®CARCM
T he City of Dublin, CA
has consistently been one
THE COMMUNITY of the fastest growing cities in
Alameda County for the
Strategically located in the Th- Valley region past several years.
at the intersection of 1 -580 and 1 -680, the
City of Dublin, CA has consistently been one
of the fastest growing cities in Alameda County
for the past several years. In 2007, the City reported
a population of 43,630 within 14.59 square miles, and the City is in a
rapid growth cycle with the population projected to exceed 62,000. The
City will be served by two BART stations which provide great access from
Dublin to other parts of the Bay Area. Since the City's incorporation in
1982, the City's population has progressively increased as both residents and
businesses have found the benefit of calling Dublin "home."
Six award - winning schools, numerous parks and recreation facilities, low crime
rates, and a prime location make Dublin a wonderful place to live, work, shop
and play. Growing in size and diversity, Dublin is a wonderful community that
has something to offer anyone who wants to make Dublin their home!
THE CITY GOVERNMENT
The City of Dublin is a General Law City operating under a City Council -City Manager
form of local government. Members of the City Council are elected "at large" to
serve the entire community rather than by district. The Mayor is directly elected
to a 2 -year term and the four Council members are elected to 4 -year staggered
terms. The City Council appoints the City Manager and the City Attorney.
The City of Dublin has approximately 222 full -time City and contract employees.
The City provides services with both in -house staff and a number of contract
staff from private companies and other public agencies. Municipal services are
delivered through the City Manager's Office and six (6) departments: Administrative
Services, Community Development, Parks & Community Services, Public
Works, Police and Fire Departments. Police and Fire contract services are
provided by the County of Alameda.
For Fiscal Year 2007 -2008 the City has an
Operating Budget of $54.9 r - _
a total budget of $102.7 m
The City is in sound financ
condition and has established
healthy reserves.
ISSUES,
CHALLENGES, AND
OPPORTUNITIES
The City of Dublin has experienced sig-
nificant growth in the last several years,
particularly in the eastern part of the City.
The Eastern Dublin Specific Plan envisions
continued growth. Managing continued
growth in the community while preserving
the quality of life and being sensitive tc
the concerns of residents will require
the City Council and City Manager's
continued attention. Residents have
expressed concerns about traffic, parkin
and the density of some of the more
recent developments.
The City is currently updating its plan,
for downtown Dublin. The futurE
Downtown Dublin Spec& Plan combine,.
the areas of the existing Downtowr
Core Specific Plan, Dublin Downtowr
Specific Plan, San Ramon Road Specifi(
Plan, Village Parkway Specific Plan, an(
West Dublin BART Specific Plan intc
one comprehensive specific plan. Thr
effort to date has provided for significar
stakeholder involvement as well as op
portunities for residents and others t<
be involved in the planning process.
Although Dublin is fiscally sound, Ilk
many California cities, Dublin has see
its financial position become more critica
The City's sales tax revenue has flattene.
recently with the slowdown in th
economy. Part of the impetus for th
review of the existing specific plans fc
the downtown area has been the recoi
nition of the need to broaden the City
tax base. Continued development c
commercial and retail properties in th
1 <�
City will benefit the City's finan-
cial position in the future.
Additionally, turnover
among some of the more
senior staff in the City is
likely to occur in the future.
Succession planning will be
important to the City as will
be the integration of new staff
into the work force.
THE IDEAL
CANDIDATE
The City Manager's position is open as the result of the retirement of Richard
C. Ambrose. Mr. Ambrose, the City's first and only City Manager since 1982,
has served in the position for 26 years. The City Council is looking for candidates
with broad local government experience. The ideal City Manager will be an
individual who brings a big picture perspective to the job who at the same time
does not lose sight of the details. A manager who allows his/her staff broad
flexibility to pursue goals while holding them accountable is being sought.
The City Council is looking for an individual that is creative, knowledgeable,
responsive, and engaged. The new City Manager should be visible
and be a part of the community. Candidates should have strong
interpersonal skills, be an effective communicator, and possess
the ability to listen effectively. The incoming Manager will work
toward the future of Dublin and keep the goals of the City
Council in mind. Some of the City's more significant capital
projects include: the expansion of the City's Historic Park, the
The City Council in Dublin has enjoyec
a very positive relationship with staff anc
is looking for a City Manager who wil
continue that tradition. The City Council
is looking for a City Manager who will earr
the respect of staff and the community
A Bachelor's Degree in public adminis
tration, business, or a related field i
required. A Master's Degree in one c
these fields is preferred.
COMPENSATION
The salary for the City Manager positioi
is open and is dependent upon qualifica
tions. The City also offers a generou
benefits package including:
Retirement – California Public Employe
Retirement System (Ca1PERS) 2.7% C
55 with single highest year an
Employer Paid Member Cor
tribution (EPMC) with 71,
employer paid contribt
The ideal City Manager tion.
will be an individual who brings
a big picture perspecrtive to the job Benefits – The Cif
who at the same time does not offers a choice of nt
lose sight of the details. merous medical plar
development of the Emerald Glen Park Recreation Center and
Aquatics Complex, the development of the 60 acre Fallon Sports
Park, the expansion of the Civic Center and the development of a
new Maintenance Facility/ Emergency Operations Center.
The new City Manager will also play a key role in the development process
for the US Army Camp Parks land exchange, a new Kaiser Medical Facility,
continued development in the vicinity of both the East and West Dublin
BART Stations, and continued development in the City's Eastern Dublin
Specific Plan Area.
Candidates should be individuals who provide the City Council
with sound advice while offering options for Council consideration.
An ethical and trustworthy Manager will excel in this position.
through CaIPERS with
City contribution of up t
$1,072.97 per month (pr(
posed to adjust annually). Afully pa
dental insurance plan is provided f:
employees and eligible dependents as wF
Trust Fund – The City offers $9(
per fiscal year for excess medical, den
and vision care costs.
Life Insurance – Negotiable (City St
receive City-paid term life insuran
policy in the amount of $50,000).
JLI-
Holidays — The City offers 12 paid holidays annually; (City
Staff receive one additional floating holiday).
General Leave — Negotiable (Management Staff receive 24
days of general leave given annually in lieu of the traditional sick
and vacation leave; increasing with longevity).
Administrative Time Off — Negotiable (Management Staff receive
64 hours of administrative leave annually with an option of an annual
payout of up to '/z of that amount with prior approval).
Long Term Disability Insurance — Employer paid.
Tuition Reimbursement — The City offers to reimburse up to 75% of
tuition costs incurred with a $1,400 maximum eligible payout.
Employee Assistance Program — City paid premiums and the benefits
include work/life balance employee assistance program and worldwide emergency
travel assistance services.
In addition to the above benefits, the City offers voluntary participation
in the following programs: short -term disability, deferred compensation,
supplemental life insurance, dependent care assistance, and credit
union.
The City does not participate in the Social Security system except
for a mandatory Medicare contribution.
TO APPLY
To apply for this opportunity please visit our
website at www.bobmurrayassoc.com.
You will be prompted to create an online
profile. If you have any questions, please
contact our offices at (9 16) 784 -9080.
Filing Deadline:
May 9, 2008
Following the closing date, resumes will
be screened according to the qualifications
outlined above. The most qualified can-
didates will be invited to personal inter-
views with Bob Murray and Associates.
A select group of candidates will be asked
to provide references once it is anticipated
that they may be recommended as final-
ists. References will be contacted only
following candidate approval. Finalist
interviews will be held with the Mayor
and City Council. A complete background
check will be conducted by Bob Murray
and Associates on the selected candidate.
Candidates will be advised of the status
of the recruitment following selection
of the City Manager. If you have any
questions, please do not hesitate to call
Mr. Bob Murray at:
(9 16) 784 -9080.
\� )BOB MURRAY
& ASSOCIATES
EXPERTS IN EXECUTIVE SEARCH
JL or_ U
Y OF PASADENA,
CALIFORNIA
INVITES YOUR
INTEREST IN
THE POSITION OF
CITY MANAGER
BOB MURRAY
\ & ASSOCIATES
EXPERTS IN EXICCUTWE GICARCH
1
The City's ethnic and
economic diversity, combined
with its heritage of historic
THE COMMUNITY architecture, provide a
The City of Pasadena, located about 20 community character that is
minutes northeast of downtown Los Angeles, unique and exciting.
is a progressive and dynamic community, It is
a cultural, scientific, corporate, entertainment,
and education center for a region that approaches
one million people. Pasadena was the childhood home of
baseball great Jackie Robinson and his Olympic star brother Mack, and the
birthplace of Julia Child.
The City's ethnic and economic diversity, combined with its heritage of
historic architecture, provide a community character that is unique and exciting.
People around the world know Pasadena!
The City offers a high quality of life based on elegant residential neighborhoods
and many parks, a diverse economy employing over 100,000 persons, first
class cultural institutions, several charmingly distinct retail centers, and colleges
and universities of world renown. Its principal retail centers include Old Pasadena,
the Playhouse District, South Lake Avenue, the Paseo Colorado, and East Pasadena,
During the entire current decade, the local economy has outperformed regional
and state economic trends.
Pasadena is one of few California cities with its own electric and water utility and
health department.
The area features world class cultural and educational institutions, including the
Tournament of Roses, the Rose Bowl, the Pacific Asia Museum, Art Center
College of Design, Huntington Library Art Collections and Botanical Gardens,
the Norton Simon Museum, the Pasadena Playhouse and AmbassadorAuditorium,
the California Institute of Technology, and Jet Propulsion Laboratory.
Recognized throughout the world, Pasadena's Rose Bowl is%mousfor championship
events including five Super Bowl football games, the 1994 Olympic Games
and the 1999 Women's World Cup Soccer Championship, in addition to
each year's Rose Bowl Game. The Rose Bowl is also home to the UCLA
Bruins football team.
The Huntington Library Ail Collections and Botanical
Gardt -n-, nff-r an P)dt -mivP mllPctinn of
literary classics, 17h and 181 �
British and French art, and
acres of lush gardens.
The Norton Simon Museum offers
seven centuries of European art from the
Renaissance to the 2Uh century, including
masterpieces by Van Gogh, Degas,
Rembrandt, and Picasso. The Pacific Asia
Museum is dedicated to the promotion
and understanding of the arts and culture
of Asia and the Pacific, while the Pasadena
Museum of California Art features Cali-
fornia art, architecture and design from
1850 to the present. The Gamble House,
built in 1908, is an architectural master-
piece of the American Arts and Crafts era.
Pasadena is home to more than 500
restaurants, including some of southern
California's finest. Exciting nightlife
ranges from jazz clubs and comedy to live
theatre and symphony performances.
With its convenient location and a
population of 145,000, Pasadena offers
visitors a traditional and friendly enclave.
The City's mild climate also makes for idea
sightseeing conditions. The year -rounc
temperature averages in the low 70's
Pasadena offers easy access to all area
airports, freeways and southern California
attractions, including Universal Studios
Disneyland, Dodger Stadium, th<
Staples Center, and beaches. To mak(
sightseeing even easier, visitors can hol
aboard the Gold Line light rail system
Part of the Los Angeles County Metrc
transit network, the 13.7 -mile Gold Lin(
with six stations in Pasadena transport
passengers from Pasadena to downtow
Los Angeles and points in between.
ISSUES,
CHALLENGES AND
OPPORTUNITIES
With all of the City's progress durir
the current decade, the Council current
i�:s
sees a need to look 10 or I S
years into the future. The
challenge for the new City
Manager will be to partici-
pate in this next phase of
the City's history, actively
assisting the Council and
the community, as they work
to create a greater City.
The Council's vision for the
future of the City is to retain it
ethnic and economic diversity, LU
celebrate its active life of arts and culture;
and to achieve equitable participation of all residents
in the life of the City.
Pasadena faces many issues in its effort to maintain and strengthen the quality of
life. They include fiscal management in uncertain economic times; promotion
of a strong local economy; preservation and production of affordable housing; in
collaboration with the Pasadena Unified School District, strengthening of the
public schools and other programs supporting positive youth development; extension
of transit systems and traffic management; and the pursuit of a City that is "pedestrian
friendly ".
The new City Manager will be expectec
to assist the Council in meeting these
expectations.
THE IDEAL CITY
MANAGER
CANDIDATE
The City Council seeks a strong ad
ministrator who possesses the ability t
anticipate issues and work collaborativel
to develop solutions. The new Cit
Manager should embrace a big pictur
perspective while maintaining a goo
grasp ofthe details. The person selecte
must be energetic, focused and flexible
The ideal candidate will be an accorr
plished manager with the ability to prc
vide clear direction to staff. Whil
exercising skilled leadership and judf
In 2006, the City joined the U.S. Conference of Mayors' Climate ment, the selected individu
Control Agreement and the United Nations Global Environmental will delegate authority ar
Accords. Pasadena seeks to be a leader in pursuing environmental encourage staff to de
responsibility, "green building" standards and sustainability. velop their full potenb�
Progress in this effort is an important priority. The new City Manager He /she should be
should embrace a big picture
perspective while maintaining a
good grasp of the details.
During the last 10 years, the City has invested $500 million
in infrastructure, including the seismic retrofit of City Hall.
The Council's commitment is ongoing with a major expansion
ofthe conference center approaching completion and improvements
being planned for the Rose Bowl. These efforts represent still an-
other priority.
Planning and development issues are critical to the residents of Pasadena. The
City's planning goals during the next 24 months include open space, housing,
mobility and land use, as well as continued extension of local and regional
transit facilities. As the City undertakes to update its General Plan, challenges
include encouraging and directing development to continue to support
a balanced, vibrant economy while mitigating development impacts,
protecting historic neighborhoods and preserving a high quality of life.
The City faces these challenges in an environment that places a
high value on community engagement and open government.
excellent team ar
consensus builder.
The new City Manag,
should possess stror
communication skills. Mc
importantly, these skills shot,
be based on a strong commitme
to effective, "no surprises" commur
cation with the City Council. The s
lected candidate will work with tl
Council on City priorities, acting in ,
advisory capacity while the Coun
perfom-s its policy - making responsibilitit
In addition, he /she must focus on ti
long-term fiscal health ofthe City and pr
pose innovative solutions to City issut
i��
Individuals who are talented at building partnerships with
neighborhood associations and the business sector and enjoy
interacting with all members of the community will be highly
valued. The City Manager should be approachable and visible in
the community. He /she should promote citizen involvement and
an honest, well - grounded dialogue with the citizens of Pasadena.
Candidates should possess a broad range of experience in local govemment
with strong skills on finance and budget. A Bachelor's degree in Public
Administration, Business Administration or a related field is required. A
Master's degree is highly desired.
COMPENSATION AND TERMS OF
EMPLOYMENT
The salary for the City Manager is open and is dependent upon qualifications.
The City operates on a "9/80 schedule ", closing on alternate Fridays, and it
offers an attractive benefits package, including:
PERS Retirement — 2.5% at 55. The City pays 4.4% of the employee's
contribution.
Annual leave — 12 holidays, 120 hours vacation, 80 hours sick leave, and up
to 80 hours paid management leave.
Life Insurance — City -paid benefit of $200,000. (Additional and /or dependent
coverage available at employee's expense.)
Health Insurance — City contributes $886 per month for medical premiums,
vision and /or deferred comp. PIERS medical plans are offered.
Dental Insurance — City contributes 100% of employee premium and up to
$40 per month for dependent premiums.
Personal Development Allowance — $1,000 annually for professional or
personal development.
Car Allowance — $550 per month .
Medical Exam — City pays annually for a comprehensive medical exam for
executives.
Victor Muschetto photography
picture on front cover of City
Hall o 0hpth5pr9yided by
Zack Stromberg
APPLICATIONS
To apply for this opportunity,
please visit our website at
www.bobmurrayassoc.com, You will
be prompted to create an online pro-
file. If you have any questions, please
contact our offices at (9 16) 784 -9080.
A detailed brochure is available.
Filing Deadline:
May 16, 2008
Following the closing date, resumes will
be screened according to the qualifica-
tions outlined above. The most
qualified candidates will be invited to
personal interviews with Bob Murray &
Associates. A select group of candidates
will be asked to provide references once
it is anticipated that they may be rec-
ommended as finalists. References will
be contacted only following candidate
approval. Finalist interviews will be held
in Pasadena. All candidates will be advised
following selection of the City Manager.
If you have any questions, please do not
hesitate to call Mr Bob Murray at:
(916) 784 -9080.
r�
BOB MURRAN
& ASSOCIATES
EXPERTS IN EXECUTIVE SEARCH
1 J