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2007 OCT 16 - CC PACKET2 J 0 J 0 F R / r dwenhh- G .� AGENDA EL SEGUNDO CITY COUNCIL m COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 16, 2007 - 5:00 P.M. Next Resolution # 4527 Next Ordinance # 1409 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: 001 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) - -1- matters 1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter 2 002 J 0 U HF RIr Gk AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 16, 2007 - 7:00 P.M. Next Resolution # 4527 Next Ordinance # 1409 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor SeHee Han, United Methodist Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch 3 (JUJ PRESENTATIONS - a. Proclamation to announce Halloween Frolic on Main Street El Segundo on Wednesday, October 31, 2007 from 4:00 p.m. to 7:00 p.m. b. Certificate of Recognition to City Council from the American Cancer Society for their support of their 1St annual Relay For Life event. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action on an update of the City of El Segundo's emergency readiness and capability. Fiscal Impact: None Recommendation - (1) Receive and file an update of the City's emergency readiness and capability; (2) Alternatively, discuss and take other action related to this item. 2. Receive a progress report from El Segundo Power II LLC, a wholly owned subsidiary of NRG Energy Inc., on status of the El Segundo Power Redevelopment Project. (Fiscal Impact: None) (1) Receive an oral status report from El Segundo Power II LLC; (2) Alternatively, discuss and take other action related to this item. 6104 4 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 3. Consideration and possible action regarding Downtown Committee status report and recommendations for Downtown El Segundo gateway signage design. (Fiscal Impact: None). Recommendation — (1) Receive a progress report from the Downtown Committee; (2) Approve revised gateway signage design concepts; (3) Authorize City Adworks to develop gateway signage plans and specifications; (4) Direct City Manager to develop a gateway signage implementation plan and schedule for approved gateway signage locations; (5) Authorize City Manager to negotiate agreements and accept developer- financed gateway signage improvements at approved locations; (6) Alternatively, discuss and take other action related to this item. 4. Consideration and possible action regarding a recommendation by the Aviation Safety and Noise Abatement Committee to appoint two new members to the Commission. (Fiscal Impact: None) (1) Approve the nomination of Mr. Mike Murphy and Ms. Iwonka Palusinski to the Aviation Safety and Noise Abatement Committee; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Warrant Numbers 2561920 to 2562171on Register No. 1 in the total amount of $2,539,301.25 and Wire Transfers from 9/20/2007 through 10/04/2007 in the total amount of $565,212.68. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Regular City Council Meeting Minutes of October 2, 2007. Recommendation — Approval. 5 7. Consideration and possible action regarding approval of a three year Labor Agreement between the City of El Segundo and the El Segundo City Employees Association. Fiscal Impact: $770,000 over three years. Recommendation — (1) Approve the Labor Agreement; (2) Adopt Resolution approving Memorandum of Understanding; (3) Adopt Resolution establishing new salary ranges for Water Maintenance Worker 1 /11, Wastewater Maintenance Worker 1 /11, Water Maintenance Leadworker, Wastewater Maintenance Leadworker and Street Maintenance Leadworker; (4) Approve proposed class specifications for Equipment Mechanic 11, Fire Equipment Mechanic, Meter Reader /Repairer, Street Maintenance Leadworker, Street Maintenance Worker 1 /II, Tree Maintenance Worker, Wastewater Maintenance Leadworker, Wastewater Maintenance Worker 1 /11, Water Maintenance Leadworker and Water Maintenance Worker 1 /II; (5) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Civil Engineering Associate. (Fiscal Impact: None) Recommendation — (1) Approve the examination plan; (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action regarding adoption of a Resolution to correct and establish the monthly salary range for the job classification of Geographic Information Systems Analyst. (Fiscal Impact: $94,000) Recommendation — (1) Adopt the Resolution establishing a basic monthly salary range for the job classification of Geographic Information Systems Analyst; 2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action to grant a bid withdrawal for Stephen Doreck Equipment Rentals, Inc. in accordance with Public Contract Code § 5101 and award a public works project to John T. Malloy, Inc. for Replacement of Water Mains, located at the 600 -700 block of Lomita and Sierra Streets, 800 block of Bungalow Drive, 800 block of Maryland Street and 900 -1000 block of Walnut Avenue in the amount of $742,125.00. Approved Capital Improvement Project - Project No. PW 07 -10. (Contract Amount = $742,125.00). Recommendation — (1) Grant Stephen Doreck Equipment Rentals, Inc.'s request to withdraw its bid because of mistake in accordance with Public Contract Code § 5101; (2) Award a public works project for water main replacement to John T. Malloy, Inc. as the lowest responsible bidder; (3) Authorize the City Manager to execute a Standard Public Works Contract in a form as approved by the City Attorney with John T. Malloy, Inc. in the amount of $742,125.00; and (4) Alternatively, discuss and take other action related to this item. 6 006 11. Consideration and possible action to accept as complete the public works project for water mixers in the 3.1 Million Gallon Circular Tank and the 6.3 Million Gallon Reservoir at 400 Lomita Street. Capital Improvement Program RFP No. 07 -05. Water Project No. 7103 -8229 (Final Contract Amount = $179,000.00) Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; and (3) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding the award of a public works project to Ace Electric, Inc. for replacing of field lighting and the centerfield scoreboard at the Recreation Park Baseball Field (Stevenson Field) on the west side of Eucalyptus Street between Grand Avenue and Pine Avenue. Project No. PW 07 -07 (Fiscal Impact: $160,000.00) Recommendation — (1) Award a public works project for replacing field lighting and the centerfield scoreboard at the Recreation Park Baseball Field to Ace Electric Inc.; (2) Authorize the City Manager to execute a Standard Public Works Contract in a form approved by the City Attorney with Ace Electric, Inc. in the amount of $160,000; (3) Appropriate funds in the amount of $37,000 to the Recreation and Park Lighting project from funds previously appropriated to the Washington Park Irrigation System Replacement project; (4) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Athletic Field Project at 2201 East Mariposa Avenue and an amendment to the existing Professional Services Agreement with RJM Design Group for design services rendered during the construction of the Athletic Facility. (Fiscal Impact: $146,271.99 Change Order No. 3 plus amendment amount) Recommendation — (1) Authorize the Director of Public works to execute Change Order No. 3 to the existing Pubic Works contract with Ohno Construction Company Inc., in the amount of $124,847.92; (2) Authorize the City Manager to execute an amendment to the existing Professional Services Agreement with RJM Design Group, Inc., in the amount of $21,424.07; (3) Alternatively, discuss and take other action related to this item. 14. Consideration and possible action regarding a request from DIRECTV to place a 14,960 square foot temporary sign on the exterior of the building until February 1, 2008 in celebration of their company's 70 High Definition channels at 2230 East Imperial Highway. Applicant: DIRECTV (Fiscal Impact: None) Recommendation — (1) Approve DIRECTV's request to install an oversized sign until February 1, 2008; (2) Alternatively, discuss and take other action related to this item GU7 VA CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 15. Consideration and possible action regarding a Memorandum of Understanding (MOU) between the City of El Segundo's Library Services Department and the El Segundo Unified School District for continued services to four school libraries. (Fiscal Impact: $213,000) Recommendation — (1) Approve a Memorandum of Understanding for Library services between the City and the El Segundo Unified School District for a three year term; (2) Alternatively, discuss and take other action related to this item 16. Consideration and possible action regarding: (1) waivinge first reading and introducing an ordinance to adopt the 2007 California Building Code, Volumes I and II, the 2007 California Mechanical Code, the 2007 California Electrical Code, the 2007 California Plumbing Code, the 2007 California Fire Code, the 2006 International Fire Code, the 2007 California Energy Code and the 2007 California Administrative Code with amendments, and (2) setting a public hearing date for adopting such uniform codes on November 7, 2007. (Fiscal Impact: None) Recommendation — (1) Waive first reading and introduce an ordinance to adopt the 2007 California Building, Mechanical, Electrical, Plumbing, Fire, Energy and Administrative Codes and the 2006 International Fire Code with amendments; (2) Set a public hearing for November 7, 2007 to consider second reading and adoption for such ordinances; (3) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - 8 008 Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tern Busch - 17. Consideration and possible action regarding a status report to the City Council regarding the Downtown Parking In -Lieu Fee Program. (Fiscal Impact: None) Recommendation — (1) Receive and file report; (2) Alternatively, discuss and take other action related to this item. Mayor McDowell — 18. Consideration and possible action to appoint a subcommittee comprised of members of the City Council, business and residential communities and staff to discuss and make recommendations related to the proposed reduction of water allocated to cities by the Metropolitan Water District of Southern California (MWD) (Fiscal Impact: None) Recommendation — 1) Authorize the appointment of a City Council Subcommittee comprised of two (2) members of the City Council, two (2) members from the business community, two (2) members from the residential community and staff; 2) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; andlor conferring with the City Attorney on potential andlor existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) 9 (.u0 ADJOURNMENT POSTED: A i:2 EEO City I : Ii 'Ili (Ar of CI Otgunbo, "tforma WHEREAS, On Wednesday, October 31St, on the 3oo and 400 block of Main Street, El Segundo will gather its ghoulies, ghosties, scarecrows, and jack -o- lanterns for some wholesome, hometown family fun, in celebration of a tradition that dates back more than 31 years — our annual Halloween Frolic. WHEREAS, Festivities begin at 4 p.m. and last through the dark -of -night till 7 p.m.; little monsters will scream with glee as they play ghoulish games and climb on inflatable rides; contestants of all ages can enter the frighteningly fantastic costume contest; decorated and carved pumpkins will be critiqued; fans of the mystical arts will learn their fate at the fortune telling booth; and everyone can munch on a multitude of magical morsels while enjoying live music guaranteed to lift their spirits. WHEREAS, The annual Halloween Frolic provides residents of El Segundo the opportunity to experience wholesome, family fun, in a safe environment, while enjoying downtown Main Street. NOW, THEREFORE, the Mayor and Members of the City Council of El Segundo, California, hereby proclaim Wednesday, October 31, 2007, from 4 p.m. to 7 p.m., as the Halloween Frolic on Main Street El Segundo and invite parents, children, and the entire community to participate in this traditional annual event. Oil b. Certificate of Recognition to City Council from the American Cancer Society for their support of their 1St annual Relay For Life event. 012 EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action on an update of the City of El Segundo's emergency readiness and capability. Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1) Receive and file an update of the City's emergency readiness and capability; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The El Segundo City Council requested staff conduct an evaluation of our City's emergency readiness and capability in the aftermath of Hurricane Katrina which occurred in August of 2005. In a City Council Meeting on October 4, 2005, the Fire Chief provided a report to the Council that described existing disaster threats to the City; outlined actions the City had taken to prepare for disasters; described the current capabilities of the City to address a disaster; and outlined recommendations to improve the City's overall emergency response readiness and capability. Staff has placed considerable emphasis on addressing the recommendations outlined in the report as well as other needs identified since the report was made. These efforts have led to considerable improvements in the City's preparedness for an emergency. This report provides an update of the actions taken by the City to prepare for disasters since the report was given on October 4, 2005 and it outlines the City's plans for additional improvements to ensure the City's overall emergency readiness and capability for the future. Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: None Amount Requested: None Account Number: N/A Project Phase: N/A Appropriation Required: Yes X No ORIGINATED: DATE: 09/25/07 Kevin S. Smith, ire Chief REVI Jeff,gp%art, City Manager DATE: 11111614-1 013 1 BACKGROUND & DISCUSSION (continued): Page 2 Actions Taken by the City to Ensure Emernency Preparedness • The City has maintained a full -time Emergency Services Coordinator position for over ten years. The position was vacant from August 2006 until January 2007 due to a Coordinator taking a position with another agency and needing to recruit for our current Coordinator. Torrance is the only other city in the South Bay to have a full - time coordinator. • The City's Disaster Council was enacted on February 2, 2006. The Mayor, a Council member, City Manager, Assistant City Manager, Police Chief, Fire Chief, Public Works Director, Emergency Services Coordinator, and the Superintendent of the El Segundo Unified School District meet monthly to address items relating to the City's emergency readiness and capability. • Conducted NIMS /ICS /SEMS required training for City employees as follows: ICS -100 407 employees completed ICS -200 149 employees completed IS -700 412 employees completed IS -800 76 employees completed SEMS Intro 315 employees completed Additionally, staff has provided NIMS training to 11 employees of Northrop Grumman in ICS -100; ICS -200; IS -700; and IS -800. • Purchased and stored emergency food and water supplies to sustain City employees working at or in support of a disaster. • Conducted an emergency community notification exercise on January 26, 2006. • Conducted a functional exercise of the Emergency Operations Center (EOC) on March 23, 2006. • Conducted six CERT courses since August, 2006. Three residential courses and three courses for business and industry. • The Community Alert Network has been upgraded to allow the City to provide emergency information to participating community members through various forms of electronic media including cell phones, pagers, and email. • Fire and Police Departments have upgraded their emergency mobile and portable radios to be interoperable capable. • Conducted a survey of residents with special needs and updated a contact list. • Re- implemented a committee of emergency preparedness members from local business and industry. 014 BACKGROUND & DISCUSSION (continued): Page 3 • Established a City inter - departmental committee to address city -wide preparedness needs. • Made an emergency preparedness presentation to residents of Park Vista. Purchased and delivered preparedness kits for residents. • Developed and delivered "Emergency Information" packets to each residence in the City. • The Mayor made three public information spots for the Cable Channel encouraging community emergency preparedness. • Participated as part of a county -wide consortium to evaluate mass notification systems with the intent of implementing a regional system. • Hired a consultant to assist staff in the development of a City Hazard Mitigation Plan. This plan was due to be completed and submitted to FEMA for approval November 1, 2004. • Purchased and implemented WebEOC software to enhance emergency operations capability, information management, and coordination with City staff and City Council, local, state, and federal agencies. • Placed into service an Office of Emergency Services typed "Medium" level Urban Search and Rescue (USAR) vehicle. • Obtained certification from the Los Angeles County Emergency Medical Services Agency to operate our reserve rescue ambulance as a stand alone paramedic rescue ambulance available to be staffed as needed. • Obtained certification from the Los Angeles County Emergency Medical Services Agency to operate Engine 33 as a Paramedic Assessment unit. • Conducted an Employee Preparedness Day emphasizing the importance of employees having emergency supplies at work, in the car, and at home. • Issued personal protective equipment to City first responders. • Placed in service an Area "G" Police Department Command vehicle. • Purchased and installed security fencing to protect the City water supply at the Water Plant. • Updated the list of the City's critical infrastructure. • Completed the City's Tsunami Incident response Annex and Evacuation component of the Emergency Operations Plan (EOP). 015 BACKGROUND & DISCUSSION (continued): • Two Fire Department members have attained certification to be able to teach required ICS -300 and ICS -400 courses to City supervisors and managers by September 30, 2008. Conducted the City's Resource Typing for NIMS compliance. Completed the NIMCAST baseline assessment. Complete NIMSCAST Metrics. Emergency Preparedness Efforts to be Completed Page 4 • Update and revise the Emergency Operations Plan (EOP) as required every three years. This update and revision was due to be completed in August, 2006. The updated plan must comply with NIMS initiatives under Presidential Directives and other federal and state statutory requirements. Conduct training of staff on EOP updates and revisions. Complete the City's Hazard Mitigation Plan and submit to FEMA for approval. • Continue regular CERT courses for residents, business and industry, and City employees. • Initiate and complete a CERT Program Response Plan for the development of an area command and coordination structure and identification of lead CERT coordinators (liaisons) to the City of El Segundo. Enhance emergency notification capabilities through a regional or local system. • Implement WebEOC software program by installing software and providing training and conducting exercises with staff. Re- implement Radio Amateur Civil Emergency Service (RACES). • Purchase additional emergency food and water supplies to sustain employees of agencies providing mutual aid and volunteers working at or in support of a disaster. • Upgrade the Office of Emergency Services typing of the Fire Department's USAR unit from "Medium" to "Heavy" level. • Obtain certification from the Los Angeles County Emergency Medical Services agency to operate Engine 31 and Truck 32 as Paramedic Assessment units. • Complete required training of City supervisors, managers, and department heads in ICS -300 and ICS -400 by September 30, 2008. 0 1v' BACKGROUND & DISCUSSION (continued): Page 5 • Promote emergency preparedness of the public by encouraging vendors that sell emergency supplies to participate in the Farmer's Market and other City events such as the Richmond Street Fair. • Coordinate with the Human Resources Division to ensure that MIMS /ICS /SEMS training is provided to all new hires and City employees who promote to supervisor or manager as applicable. • Continue to assist business and industry address NIMS /ICS training compliance requirements. • Provide SEMS Intro refresher training to all employees of the Police Department. • Participate in a county -wide tsunami exercise in November, 2007. Develop an Earthquake Incident Response Annex for the EOP. Develop a Pandemic Incident Response Annex for the EOP. Develop a Continuity of Operations Plan (COOP) for the EOP. Revise the Aviation Incident Response Annex of the EOP. • Implement Emergency Manager's Weather Information Notification (EMWIN) system. To notify of impending weather or other emergency notifications including earthquakes, hazardous materials evacuations, etc. • Obtain certification as a Storm Ready/Tsunami Ready city from the National Weather Service /NOAH. Staff will continue to evaluate the City's overall emergency readiness and capability. Staff will work through the Disaster Council and with the City Council, residents and business and industry to ensure that readiness and capability needs are prioritized and addressed throughout the community. 0i EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Receive a progress report from El Segundo Power II LLC, a wholly owned subsidiary of NRG Energy Inc., on status of the El Segundo Power Redevelopment Project. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: (1) Receive an oral status report from El Segundo Power II LLC; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On February 5, 2005, the California Energy Commission (CEC) approved redevelopment of El Segundo Power's generation station located at 301 Vista Del Mar. The CEC approved a 630 - megawatt combined -cycle facility, in addition to a number of measures to mitigate potential environmental and community impacts and to comply with applicable laws, ordinances, regulations and standards. On June 15, 2007, El Segundo Power II LLC submitted a Petition to Amend the CEC's final decision approving the El Segundo Power Redevelopment Project. The petition requests CEC approval to make four modifications to the project: 1) modification of the plant's design to Rapid Response Combined Cycle technology; 2) modification of the method of delivery of oversized equipment to include delivery by barge over El Segundo Beach; 3) addition of an off -site lay -down area for equipment staging and construction employee parking; and 4) modification of the plant's access road configuration. El Segundo Power II LLC has requested to brief the City Council on the status of the project. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: —Yes X No ORIG TED DATE: Bill Crowe, AZL2 City Manager /0/;/o 7 Jeff StOX%,, ity Manager 1,01,14-1 U18 DOWNTOWN COMMITTEE AGENDA ITEM STATEMENT MEETING DATE: October 16, 2007 AGENDA HEADING: Reports of Commissions, Boards and Committees AGENDA DESCRIPTION: Consideration and possible action regarding Downtown Committee status report and recommendations for Downtown El Segundo gateway signage design. (Fiscal Impact: None). RECOMMENDED COUNCIL ACTION: 1) Receive a progress report from the Downtown Committee; 2) Approve revised gateway signage design concepts; 3) Authorize City Adworks to develop gateway signage plans and specifications; 4) Direct City Manager to develop a gateway signage implementation plan and schedule for approved gateway signage locations; 5) Authorize City Manager to negotiate agreements and accept developer- financed gateway signage improvements at approved locations; 6) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City Council established an ad hoc Downtown Committee for the purpose of making expenditure recommendations for impact fees totaling $250,000 which had been set -aside in the development agreement between the City and Rosecrans - Sepulveda Partners, LLC (Plaza El Segundo) for downtown business promotion. In November 2006, the Council approved the Committee's work plan, and authorized the Committee's $180,800 funding request to finance program activities, which included an estimated $75,000 for signage and banner fabrication and installation. (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: City Adworks' Gateway Signage Design Concept FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: Yes X No ORIGINATED �BY: DATE: Bill Crowe, Assistant City Manager REVIEWED BFY:1 Jeff er DATE: (`ItG e i 0i J 3 Background and Discussion (con't): City Adworks was retained to provide creative services for developing a downtown logo, tagline, and banner and signage designs. At the July 17, 2007 City Council meeting, the Committee presented its gateway signage program recommendations. The Council approved the Committee's gateway signage locations (Grand /Sepulveda, GrandNista Del Mar, and Imperial /Main) and requested the Committee incorporate several thematic elements into the signage design that would more closely conform with previously Council- approved Identity Style Guidelines and signage height restrictions. City Adworks revised their gateway signage designs to incorporate the requested changes and presented the updated designs to the Committee for its consideration and recommendation to the City Council on October 3rd. If the City Council is in agreement with the revised signage concepts presented in the two attachments, the Committee recommends that City Adworks be directed to develop detailed plans and specifications for the revised signage designs. There are sufficient funds within City Adworks' contract for expenses associated with the preparation of plans and specifications. In light of the previous offer from the owner of the development on the northwest corner of Grand Ave. and Sepulveda Blvd. to install a gateway sign on his property, the Committee recommends this key downtown gateway intersection be the initial focus of attention. Depending upon the level of property -owner participation, it's realistic to assume that a monument and a pylon sign can be installed on north -side corners of Grand Ave. at Sepulveda Blvd. within the $75,000 originally set -aside for signage and banners. That would leave an unencumbered balance of roughly $60,000 from the original $250,000 for any additional downtown signage, banners and other promotional projects, which the Committee and City Council might consider in the future. In summary, the Committee recommends the City Council take action to: 1) Approve City Adworks' updated gateway signage design; 2) Authorize City Adworks to develop gateway signage plans and specifications; 3) Direct City Manager to develop a gateway signage implementation plan and schedule for approved gateway signage locations; 4) Authorize City Manager to negotiate agreements and accept developer- financed gateway signage improvements at approved locations. ( ) 4'1_�.0 s 4rjr N Y 3 0 a X221 EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action regarding a recommendation by the Aviation Safety and Noise Abatement Committee to appoint two new members to the Committee (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1) Approve the nomination of Mr. Mike Murphy and Ms. Iwona Palusinski to the Aviation Safety and Noise Abatement Committee; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Councilmember Jacobson, as liaison to the Aviation Safety and Noise Abatement Committee, requested that this item be placed on the City Council agenda under Reports from Committees, Commissions and Boards. The City Council approved the updated and amended by -laws of the El Segundo Aviation Safety and Noise Abatement Committee ( ASNAC) on September 20, 1994. Section III of the by -laws states that "Application for membership may be made to the chairperson, who shall present the name of the applicant to the committee for vote." Section IV states that "all committee members must be approved by the City Council." The Council last took action to appoint a member of ASNAC in August 2005. The individuals who have applied to ASNAC and are being recommended for appointment currently are Mike Murphy and Iwona Palusinski. ATTACHED SUPPORTING DOCUMENTS: 1. Application for membership in ASNAC 2. Copy of by -laws governing new committee appointments FISCAL IMPACT: N/A Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No TE: Jeff VqW, City Manager (.'2J APPLICATION FOR MEMBERSHIP IN THE, EL SEGUNDO AVIATION SAFETY AND NOISE ABATEMENT COMMITTEE Nominees Full Name. (Please Print) Nominee's Street Address: ;WMM"� Nominee's Phone Number: (Home) (Work) L L I have read and understand the by -laws of the El Segundo Aviation Safety and Noise Abatement Committee and my responsibilities if accepted as a member of that Committee. (Nominee's Signature) 2-7-s 0� Date The EI' Segundo Aviation Safety and Noise Abatement Committee has voted upon this nomination and fully supports this no M ir, s application. Date r 9,4 APPLICATION FOR MEMBERSHIP IN THE,. EL SEGUNDO AVIATION SAFETY AND NOISE ABATEMENT COMMITTEE Nominee's Full Name: i (Please Print) Nominee's Street Address: Nominee's Phone Number: (Home)i3,/0 or I have read and understand the by -laws of the El Segundo Aviation Safety and Noise Abatement Committee and my responsibilities if accepted as a member of that Committee. CY 6 eo Date The El' Segundo Aviation Safety and Noise Abatement Committee has voted upon this nomination and fully supports this nominee's application. -/ — d Date n� ✓n , 025 B7 -LAPIS i co nt ,nued) SECTION III. Application for membership may be made to the chairperson, who shall present the name of the applicant to the committee for vote SECTION IV All committee me Wers must oe approved by the City Council SECTION V Members may become eligible for service awards after two years of active participation • ARTICLE IV VOTING SECTION I A majority of voting statss members, in attendance, shall be necessary for the passage of any issue before the committee unless a 2/3 vote of the committee is required Reference Roberts Rules of Order, latest edition ARTICLE V OFFICERS SECTION I ':he officers of this committee shall consist of a chairman, and a vice - chairman., elected by this committee, and a non - voting secretary- treasurer pzovLded by the City SECTION Ii. The length of the term of officers shall be for one year, term to begin first meeting subsequent to July 1st SECTION III. Standing /special committees, with respective chair appointed by the committee chairman, shall carry on the work and e,ecute the plans of the committee A standing committee is a long term committee A special committee is a short term, specific goal oriented committee ARTICLE VI DUTIES Of OFFICERS SECTION I The duty of the chairman is to preside at. the meetings The chairman shall have general supervision of all plans for carrying on the work of :he committee, and shall appoint any member of the committee to assist in e%ecuting any R—sod 9,1994 7 ar 0206 i BY -LAWS (concluded) phase of the work The chairman shall be an ex officio member of any standing or special committees SECTION II The vice - chairman shall serve in the absence of the chairman SECTION III The secretary - treasurer shall be responsible for the minutes of the meetings, execute the correspondence of the committee, and shall be responsible for disbursements and financial recordkeeping for all moneys disbursed as directed by the chair ARTICLE VII MEETINGS SECTION I The regular meeting of this committee shall be on the fourth Tuesday of each month at 7 00 PM., in the E1 Segundo City Hall SECTION Ii Special meetings may be called by the chair or the committee secretary- treasurer ARTICLE VIII, STANDING COMMITTEES OR SPECIAL COMMITTEES SECTION I Standing or special committees, whose chair shall be appointed by the committee c:-Lairman, shall carry on the plans and projects of the committee, arid standing or special committee SECTION II Standing or special committees :nay be formed at the di_cretion of the chair ARTICLE IX AMENDMENT OF BY -LAWS SECTION I: These by -laws may be amended or altered by a two - thirds (2/3) vote of voting members, in attendance, at any regular or special meeting, providing the notice for the meeting includes the proposals for amendments Any proposed amendment or alterations shall be st,bmitted to the members it writing, at least ten (10) days before the meeting at which they are to be acted upon kc,aed 9.1994 a 101 0 2 2561920 - 2562171 CITY OF EL SEGUNOO WARRANTS TOTALS BY FUND DATE OF APPROVAL. OF OCTOBER_ 1(y, ?Oa7 REGISTER In DOI GENERAL FUND 752.44079 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 46.745.28 IDS ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND 58.143.86 111 COMM. DEVEL. BLOCK GRANT 14,367.50 112 PROP'A'TRANSPORTATnN 2.430.36 114 PROP 'C* TRAN SPORTATION - 115 AIR DUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND 537,669 31 117 HYPERION MITIGATION FUND - its TDA ARTICLE 3 - SB 821 BIKEWAY FUND 11g MTAGRANT 121 FEMA 175.06 120 C.O.P.S.FUND 11,795.28 122 L.A.WA. FUND - 202 ASSESSMENT DISTRICT 073 - 301 CAPITA-- IMPROVEMENT FUND 1,010.674.89 302 INFRASTRUCTURE REPLACEMENT FUND - 405 FACILITIES MAINTENANCE 22,054.00 501 WATER UTILITY FUND 9,459.21 502 WASTEWATER FUND 11,199.30 503 GOLF COURSE FUND 1,420.51 601 EQUIPMENT REPLACEMENT 19.919.66 602 LIABILITY INSURANCE 1,750.00 803 WORKERS COMP. RESERVEANSURANCE 1,795.00 701 RETIRED EMP. INSURANCE - 702 EXPENDABLE TRUST FUND - DEVELOPER FEES 11,347.06 703 EXPENDABLE TRUST FUND - OTHER 15,904.44 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS S 2,539,3D1.25 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of AdministrWive Services office In the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: VOID CHECKS DUE TO ALIGNMENT: WA R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations VOID CHECKS DICE TO INCORRECT CHECK DATE: For Ratification: A = Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: B - F = Computer generated Earty Release disbursements and /or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES reimbursements, various refunds. contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or djustments approved by the City Manager. FINANCE DIRECTOR CITY MAJJNA R DATE: GATE: (v 1 Q .J Q x-11 l C , ` CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/20/2007 THROUGH 10104/2007 Date Payee Amount Description 9/24/2007 Nationwide Retirement 29,82162 457 contributions 9/24/2007 Federal Reserve 150.00 Employee EE Bonds 9/24/2007 Federal Reserve 150.00 Employee I Bonds 9/24/2007 State of CA 1,301.54 Child support withholdings 9/26/2007 Lane Donovan Golf 20,374.31 Lakes Payroll 912612007 Cal PERS 244,288.11 Retirement 9126/2007 Health Comp 959.66 Weekly claims 9/21 10/4/2007 Employment Development 47,113.79 State Taxes 10/4/2007 IRS 219,014.05 Federal Taxes 9/20/2007 Workers Comp Activity (28,530.16) Adjustment to 9/20 memo 9/7- 10/04/07 Workers Comp Activity 30,567.76 SCRMA checks issued DATE OF RATIFICATION: 10/16/07 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deput Trea rer ^ 565,212.68 cols© Date ic> S o� Date G r Date ation on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 565,212.68 029 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 2, 2007 - 5:00 P.M. 5:00 P.M. SESSION —Adjourned to 6:00 p.m. due to a lack of a quorum. CALL TO ORDER — Mayor McDowell at 6:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and Government Code §54956.9(b) item was a threat of litigation regarding the Henry Radio Claim No. 07-48. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) - -2 - matters City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 Lafayette vs. City of El Segundo LASC No. YC054912 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 6 PAGE NO.1 00,6 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1- matters 1. Labor Negotiator: Jeff Stewart, City Manager Represented Employees: City Employees Association (CEA) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 2 031 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 2, 2007 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Brandon Cash, Oceanside Christian Fellowship PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — a. Council Member Boulgarides presented a Proclamation to Fire Chief Kevin Smith declaring October 7 — 13, 2007 as the observance of Fire Prevention Week in El Segundo. b. Council Member Fisher presented a Proclamation in recognition of all our volunteers and proclaiming October as Volunteer Recognition Month. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Darcy Palmer and daughter Lucy, Richmond Street School, announced International Walk to School Day, October 3, 2007. Evelyn Sommers, resident, requested Council investigate a situation regarding a neighbor who is operating a full time business out of a single family residential home, in a R -1 zoned area. Liz Garnholz, resident, spoke regarding Consent Agenda Item Number 8, and requested information on the type of employees who are members of the Teamsters Public, Professional and Medical Employees Union. She also had questions regarding the status of the NRG Power Plant on Vista del Mar. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 3 032 A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action to hold a public hearing and possibly adopt a Resolution approving the Sanitary Sewer Management Plan (SSMP) as required by the State Water Resources Control Board (SWRCB) Order No. 2006 - 0003 - Statewide General Waste Discharge Requirements (WDR) for sanitary sewer systems. (Fiscal Impact = None) Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding adoption of a Resolution approving the Sanitary Sewer Management Plan (SSMP) as required by the State Water Resources Control Board (SWRCB) Order No. 2006 - 0003 - Statewide General Waste Discharge Requirements (WDR) for sanitary sewer systems. City Clerk Mortesen stated that proper notice was completed and no written communication had been received by City Clerk's Office. Steve Finton, Public Works Director, gave a report. MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MOTION by Council Member Boulgarides, SECONDED by Mayor Pro Tern Busch to adopt Resolution No. 4524 approving the Sanitary Sewer Management Plan (SSMP) Development Plan as required by State Water Resources Control Board (SWRCB) Order No. 2006 - 0003 - Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Douglas Street Gap Closure Project and an amendment to the existing Professional Services Agreement with Caltrop Corporation for continued construction management services for the project. (Fiscal Impact: $677,614.96, Change Order plus Amendment to Agreement) Steve Finton, Public Works Director, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 4 �I 3 S MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to authorize the Director of Public Works to execute Change Order Numbers 5, 25 & 26 to the existing Public Works Agreement with SEMA Construction, Inc. in the total amount of $427,614.96 and authorize the City Manager to execute an amendment to the existing Professional Services Agreement No. 3464B with Caltrop Corporation in the amount of $250,000 in a form as approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3. Consideration and possible action to amend the professional services agreement with RRM Design Group (City Contract # 3679) in the amount of $114,144 to provide architectural design services that will make the new Fire Station 2 comply with the Leadership in Energy and Environmental Design (LEED) Green Building Rating SystemTM. (Fiscal Impact: $114,144) Kevin Smith, Fire Chief, gave a report. MOTION by Council Member Boulgarides, SECONDED by Council Member Fisher to authorize the City Manager to execute an amendment to Professional Services Agreement No. 3679B with RRM Design Group in the amount of $114,144 in a form as approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 4. Consideration and possible action regarding Campus El Segundo Athletic Fields at 2201 E. Mariposa Avenue and their operations and availability for use by the public. (Fiscal Impact: Unknown) Richard Brunette, Recreation and Parks Director, gave a report. MOTION by Council Member Fisher, SECONDED by Mayor McDowell to keep the Campus El Segundo Athletic Fields open and supervised between the hours of 8 am to 10 pm, 7 days a week, until a use pattern is established. The Fields to be designated during the week at certain times for public use only. Staff to return to Recreation and Parks Commission and Council in three to six months for review. Return to Council with report on fees collected to date and projections for next year. MOTION PASSED BY THE FOLLOWING VOTE: AYES: MAYOR MCDOWELL, MAYOR PRO TEM BUSCH, COUNCIL MEMBERS BOULGARIDES FISHER; NOES: NONE; ABSENT: NONE; ABSTAIN: COUNCIL MEMBER JACOBSON. 4/0/1 5. Consideration and possible action regarding setting a date for interviewing candidates for one position on the Investment Advisory Committee, one position on the El Segundo Community Cable Committee and two positions on the Capital Improvement Program Advisory Committee. MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgarides to set date for interviews of candidates for 6:00 p.m., Wednesday, November 7, 2007. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 5 lJ 3 4 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Approved Warrant Numbers 2561680 to 2561919 on Register No. 24 in the total amount of $4,526,337.62 and Wire Transfers from 9/7/2007 through 9/20/2007 in the total amount of $1,571,389.96. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 7. Approved Regular City Council Meeting Minutes of September 18, 2007. 8. Approved a three year Labor Agreement between the City of El Segundo and the California Teamsters Public, Professional and Medical Employees Union, Local 911 (Police Support Services Employees Association Bargaining Unit). (Fiscal Impact: $235,000 over three years). Adopted Resolution No. 4525 approving Memorandum of Understanding No. 3759. Adopted Resolution No. 4526 establishing new salary ranges for Police Services Officer 1 /II. Approved proposed class specifications for Police Service Officer 1 /11. 9. Second reading and adoption of Ordinance No. 1408 amending the El Segundo Municipal Code to delete Administrative Services Department and the position of Director of Administrative Services and to add Finance Department and Human Resources Department and the positions of Director of Finance and Director of Human Resources. (Fiscal Impact: $30,019) 10. Authorized the Mayor to execute Agreement No. 3760 to extend the City's agreement with Cassidy and Associates through September 30, 2008 for the provision of legislative advocacy services in Washington, D.C. (Fiscal Impact: $160,000 for FY 2007 -2008) MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgarides to approve Consent Agenda Item Numbers 6, 7, 8, 9 and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 11. Consideration and possible action regarding a Memorandum of Understanding (MOU) between the City of El Segundo's Library Services Department and the El Segundo Unified School District for continued services to four school libraries. (Fiscal Impact: $213,000) MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 6 0 J 5 ITEM NO. 11 PULLED FROM THE AGENDA BY CITY MANAGER AND DEFERRED TO OCTOBER 16, 2007 CITY COUNCIL MEETING. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY — Announced that the City Council in closed session rejected the Claim filed by Henry Radio Claim No. 07 -48. REPORTS — CITY CLERK REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - None Council Member Jacobson — Requested the November 7, 2007 meeting be as short as possible due to the Round Table meeting being held on the same evening. Council Member Boulgarides — Explained his absence at the last meeting was due to necessary Fire response to the "Butler Two" fires. Mayor Pro Tem Busch — Commented on the success of the Richmond Street Fair. Requested staff agendize an item for the November 20, 2007 Regular meeting regarding the Parking in Lieu Program, the amount of funds generated, associated costs and what has been planned for funds collected. Mayor McDowell — Commented on the disaster preparation event in Torrance and requested Staff to investigate the City of El Segundo possibly hosting a similar event. 12. Consideration and possible action regarding approval to sponsor and waive fees per Municipal Code Section 8 -8 -7 D 1 for South Bay Astronomical Society's "Star Party" on Saturday, October 20, 2007, at the Hilltop Park parking structure at 401 Maryland. (Fiscal Impact: $550.00) MOTION by Mayor McDowell, SECONDED by Council Member Boulgarides to approve City sponsorship and waiver of fees per Municipal Code Section 8 -8 -7 D for the South Bay Astronomical Society "Star Party" on Saturday, October 20, 2007. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 7 VJV PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholtz, resident, spoke regarding LAX and an additional navigational system (RNAV) is being placed at the South runway. MEMORIALS — Jack Allen, Resident and former employee of the City. CELEBRATIONS - Vernon and Lois Roach who celebrated their 60th wedding anniversary on September 5 and Terry and Rosemary Janes who celebrated their 70th anniversary on September 7. CLOSED SESSION - NONE ADJOURNMENT at 8:30 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 2, 2007 PAGE NO. 8 0 3I EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a three year Labor Agreement between the City of El Segundo and the El Segundo City Employees Association. Fiscal Impact: $770,000 over three years. RECOMMENDED COUNCIL ACTION: 1) Approve the Labor Agreement. 2) Adopt Resolution approving Memorandum of Understanding. 3) Adopt Resolution establishing new salary ranges for Water Maintenance Worker 1 /11, Wastewater Maintenance Worker 1 /II, Water Maintenance Leadworker, Wastewater Maintenance Leadworker and Street Maintenance Leadworker. 4) Approve proposed class specifications for Equipment Mechanic 11, Fire Equipment Mechanic, Meter Reader /Repairer, Street Maintenance Leadworker, Street Maintenance Worker 1 /11, Tree Maintenance Worker, Wastewater Maintenance Leadworker, Wastewater Maintenance Worker 1 /11, Water Maintenance Leadworker and Water Maintenance Worker 1 /11. 5) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In July 2007, staff and representatives of the El Segundo City Employees Association began meeting and conferring, pursuant to Sections 3500 et. seq. of the California Government Code, for the purpose of obtaining a labor agreement. Following six meetings between the parties agreement was reached during the week of September 24, 2007. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1) Labor Agreement. 2) Resolution approving Memorandum of Understanding. 3) Resolution establishing new salary ranges. 4) Class specifications. 5) Tentative Agreement. FISCAL IMPACT: $770,000 over three years Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: Yes X No ORIGINATED BY: DATE: October 3, 2007 Robert Hyland, Interim Director o an Resources i REVIEWED BY: Jeff DATE: 11/1 ` /,I Agenda 563 U�U BACKGROUND & DISCUSSION: Significant agreements in the three year Memorandum of Understanding include the following: Year 1 of the Contract 1) 7.75% salary increase for all bargaining unit members. 2) Increase of accrued sick leave payout at retirement from 80% to 100 %. 3) Increase of annual sick leave payment for employees with a balance of more that 600 hours from 70% to 100 %. 4) Addition of minimum certification requirements to the class specifications of 7 job classifications and provision of 5% certification pay for employees obtaining and maintaining an approved certification at a level above the minimum requirement. 5) Addition of the requirement for possession of a Class A California Drivers License to the class specifications for Equipment Mechanic II and Fire Equipment Mechanic and the provision of a $75 per month stipend for the possession of the required license. 6) Addition of the requirement for possession of a Class B California Drivers License to the class specifications for 7 job classifications and provision of a $50 per month stipend for the possession of the required license. 7) Addition of compensatory time to the MOU definition of time worked for purposes of determining employee eligibility for overtime pay. 8) Option to cash in accrued compensatory time once per calendar year. 9) Increase of employee term life insurance from $20,000 to $30,000. 10) Martin Luther King Jr. Day added to bargaining unit Holidays. 11) Updating of the Jury Duty Policy, to provide for new administrative procedures and a maximum of two weeks of paid Jury Duty. 12) Agreement that the maximum future City contribution for active employee and retiree medical insurance will be $1600 per month. 13) Agreement to provide PERS Section 21548, "Pre- Retirement Optional Settlement 2 Death Benefit", for bargaining unit members. Year 2 of the Contract 1) 3% to 6% COLA, based on CPI. 2) Effective January 1, 2009, 50% - 50% sharing of PERS medical cost increases by the City and the bargaining unit. Year 3 of the Contract 1) 3% to 6% COLA, based on CPI. 6 j o The new Memorandum of Understanding also reflects agreement on four non - economic management objectives resulting in new and /or revised language. The fiscal impact of the three year agreement for the 88 positions represented by the City Employees Association is $770,000 and includes estimated cost savings from the equal sharing of medical cost increases in the second and third year of the agreement. 040 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF EL SEGUNDO AND EL SEGUNDO CITY EMPLOYEES ASSOCIATION ARTICLE / SECTION NUMBER ............................................ ............................... PAGE Article 1 - General Provisions 1.01 Preamble ......................................................................... ............................... 3 1.02 Conclusions and Term of Agreement ............................... ............................... 3 1.03 Implementation of Agreement .......................................... ............................... 3 1.04 Recognition ..................................................................... ............................... 4 1.05 Management Rights ........................................................ ............................... 4 1.06 Association Membership ..................................................... ..............................4 1.07 Organizational Security ....................................................... ..............................4 1.08 Savings ........................................................................... ............................... 5 1.09 No Strike ......................................................................... ............................... 5 1.10 Non - Discrimination .......................................................... ............................... 5 1.11 Steward's Time ............................................................... ............................... 6 1.12 Association Administrative Time ......................................... ..............................6 1.13 Grievance Procedure ...................................................... ............................... 6 1.14 Layoff Procedure ............................................................ ............................... 9 1.15 Personnel Policies .......................................................... ............................... 11 Article 2 - Salaries and Benefits 2.01 Salary Increase .............................................................. ............................... 11 2.02 Overtime /Compensatory Time ........................................ ............................... 12 2.03 Family Emergency Care Sick Leave Utilization ................. .............................12 2.04 Uniform Allowance and Replacement ............................. ............................... 13 2.05 Wellness Program .......................................................... ............................... 14 2.06 Employee Group Insurance Program ............................. ............................... 14 2.07 Retirement ..................................................................... ............................... 16 2.08 Differential Pay .............................................................. ............................... 16 2.09 Computer Purchase Program ........................................ ............................... 17 2.10 Sick Leave ..................................................................... ............................... 17 2.11 Flexible Spending Account ............................................. ............................... 18 2.12 Bereavement Leave /Emergency Leave ......................... ............................... 18 2.13 Step Advancement ........................................................ ............................... 19 2.14 Minimum Service with City of El Segundo to Receive Pay for a Designated Percentage of Accumulated Sick Leave ...................... 22 2.15 Worker's Compensation Provisions ............................... ............................... 22 2.16 Holidays ......................................................................... ............................... 22 2.17 Life Insurance ................................................................ ............................... 23 2.18 Vacation ........................................................................ ............................... 23 2.19 Vacation Time Accumulation and Sale ........................... ............................... 24 1 041 2.20 Vacation Time Accrual - For Temporary Industrial Disability ......................... 25 2.21 Long Term Disability Plan ............................................... ............................... 25 2.22 Direct Deposit ................................................................ ............................... 25 2.23 Promotional Examinations .............................................. ............................... 25 2.24 Standby Duty ................................................................. ............................... 25 2.25 Educational Incentive Pay .............................................. ............................... 26 2.26 Longevity Pay ................................................................. ............................... 26 2.27 Certification Pay ............................................................. ............................... 27 2.28 Class A and Class B Drivers License Pay ...................... ............................... 27 2.29 Paid Family Leave Benefits ............................................ ............................... 27 2.30 Committee to Examine LTD, Life Insurance and ADD ...... .............................28 32 Article 3 - Other Provisions 3.01 Drug Free Workplace Statement and Substance Abuse Policy .................. 28 3.02 Smoking Policy ............................................................. ............................... 28 3.03 Break Policy .................................................................. ............................... 28 3.04 Alternative Work Schedules .......................................... ............................... 29 3.05 Education Reimbursement ............................................ ............................... 29 3.06 Catastrophic Leave Bank .............................................. ............................... 30 3.07 Temporary Service in a Higher Classification ............... ............................... 31 3.08 Promotions .................................................................... ............................... 31 3.09 Termination Pay ............................................................ ............................... 31 3.10 Jury Duty ....................................................................... ............................... 31 3.11 Physical Examinations ................................................... ............................... 32 3.12 Joint Labor Management Team ..................................... ............................... 32 3.13 Disciplinary Action - Authority to Take ........................... ............................... 32 3.14 Street Maintenance Worker Duties ............................... ............................... 32 3.15 Library Work Schedule ................................................... ............................... 33 Appendix A - Bargaining Unit Classifications Appendix B - Smoking Policy Appendix C - Drug Free Workplace Statement and Substance Abuse Policy Appendix D - Department of Transportation Drug Testing Guidelines Appendix E - Catastrophic Leave Bank Policy Appendix F — Occupational Injury and Illness Policy 2 042 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF EL SEGUNDO AND EL SEGUNDO CITY EMPLOYEES ASSOCIATION ARTICLE 1 - GENERAL PROVISIONS Article 1.01 Preamble This Memorandum of Understanding (hereinafter "MOU" or "Agreement ") is made and entered into between the EL SEGUNDO CITY EMPLOYEES ASSOCIATION, hereinafter referred to as "Association ", and the management representatives of the El Segundo City Council, hereinafter referred to as the "City ", pursuant to the California Government Code Section 3500 et. seq. Article 1.02 Conclusions and Term of Agreement The parties have met and conferred in good faith regarding wages, hours and other terms and conditions of employment and the benefits contained herein are given in consideration for the various provisions contained herein which may be a change in the prior employment practices of the City. Further, it is mutually agreed that this MOU shall commence on October 1, 2007 and be effective through and including September 30, 2010. This MOU contains all of the covenants, stipulations and provisions agreed upon by the parties relating to employee wages, hours and other terms and conditions of employment. Therefore, for the life of this agreement, neither parry shall be compelled to meet and confer with the other concerning any mandatory meet and confer issue which is covered by this Agreement. Except as set forth above, nothing herein shall be construed as a waiver of the parties' rights to negotiate matters within the scope of bargaining. Notwithstanding any provisions of this MOU, the City can meet and consult with the Association on the City's Personnel Rules and Regulations which are within the scope of representation Article 1.03 Implementation of Agreement This MOU shall be jointly presented to the El Segundo City Council for implementation along with all the ordinances, resolutions and such other additional actions as may be necessary to implement the provisions of this MOU. If the City Council fails to adopt the necessary ordinances and resolutions to implement the provisions of this MOU, the parties agree to meet and confer. 04 3 3 Article 1.04 Recognition The City hereby confirms its recognition of the Association as the exclusive representative of employees in the general employees representation unit, and agrees to meet and confer with the Association on all matters relating to the scope of representation pertaining to the said employees as authorized by the law. The appropriate unit represented by the Association is generally described as all full time permanent and part-time permanent non - safety employees in the City's "classified service," except Police Assistant 1 /11, Police Service Officer 1 /11, Supervising Dispatcher, Communication Dispatcher 1 /11 and those classes defined as management/confidential or supervisory/professional. This recognition of the Association shall not be subject to challenge except as provided under the provisions of the City's Employer - Employee Organization Relations Resolution #3208. [This list of classes within the bargaining unit is attached to this MOU as Appendix A.] Article 1.05 Management Rights Except as limited by the specific and express terms of this MOU, the City hereby retains and reserves unto itself all rights, powers, authority, duties and responsibilities confirmed on and vested in it by the laws and the Constitution of the State of California and /or United States of America. The management and direction of the work force of the City is vested exclusively in the City and nothing in this MOU is intended to circumscribe or modify the existing rights of the City to direct the work of its employees; hire, promote, demote, transfer, assign and retain employees in positions within the City, subject to the rules and regulations of the City, discipline employees for proper cause; maintain the efficiency of governmental operations; relieve employees from duties because of lack of work; take action as may be necessary to carry out the City's mission and services in emergencies; and to determine the methods, means and personnel by which the operations are to be carried out, including the right to contract or subcontract any services performed by the City and require overtime work by City employees. Article 1.06 Association Membership The City agrees to: 1. Provide official dues deductions for all employees who subscribe to Association membership; 2. Provide official payroll deductions for approved Association insurance and welfare plans, not to exceed five programs; 3. Provide the Association with a list of newly hired employees in the representation unit monthly. Article 1.07 Organizational Security Upon approval of this Agreement by the El Segundo City Council, all unit employees who voluntarily became members of the Association and those unit employees who voluntarily become members of the Association during the term of this agreement shall 0.44 4 remain members until the expiration of the agreement. Notwithstanding the above, employees may terminate their Association membership within forty -five (45) calendar days prior to the agreement expiration date. Effective June 12, 2001, a Letter of Agreement between the El Segundo City Employees Association and the City of El Segundo regarding implementation of Agency Shop provisions was signed by representatives of the City and the Association. That Letter of Agreement is hereby incorporated by reference into this Agreement. The Association shall indemnify, defend and hold the City harmless against any liability arising from any claims, demands, or other action relating to the City's compliance with the agency fee obligation, including claims relating to the Association's use of monies collected under these provisions. The City reserves the right to select and direct legal counsel in the case of any challenge to the City's compliance with the agency fee obligation, and the Association agrees to pay any attorney, arbitrator or court fees related thereto. Article 1.08 Savings If any provision or the application of any provision of this MOU as implemented should be rendered or declared invalid by a final court action or decree or preemptive legislation, the remaining sections of this MOU shall remain in full force and effect for the duration of said MOU. Article 1.09 No- Strike The Association agrees that during the term of this MOU their members employed by the City of El Segundo will not strike, or engage in any work stoppage or slow down, engage in a concerted failure to report for duty, or fail to perform their duties in whole or in part for the purposes of inducing, influencing or coercing a change in conditions, or compensation, or the rights privileges or obligations of employment. The Association also agrees that their members employed by the City of El Segundo will not refuse to cross a picket line in the performance of their normal and customary duties nor attempt to influence, either directly, or indirectly, the employees to honor an existing picket line in the performance of their normal and customary duties as employees. Article 1.10 Non - Discrimination The Association and the City recognize and agree to protect the rights of all employees to join and /or participate in protected Association activities or to refrain from joining or participating in protected activities in accordance with Government Code Sections 3550 and 3511. The City and the Association agree that they shall not illegally discriminate against any employee because of race, color, sex, age, national origin, political or religious opinions or affiliations and shall act affirmatively to accomplish equal employment opportunities for all employees. The City and the Association shall reopen any provision of this Agreement for the purpose of complying with any final order of the Federal or State agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this Agreement in compliance with State or Federal anti- 04.) 5 discrimination laws. Article 1.11 Steward's Time Upon timely request and for suitable reasons, the City Manager may authorize release of the Association President or his /her authorized representative from normal duties to assist in personnel matters involving Association members. Article 1.12 Association Administrative Time Association officers and board members will be allowed up to a total of 72 hours as a group per year of administrative leave to attend Association and labor relations seminars. All or part of these hours may be used for other conferences or seminars with the approval of the City Manager. Article 1.13 Grievance Procedure The Association may grieve on behalf of an individual, group of employees or the Association as a whole. 1. DEFINITION OF TERMS A. Grievance - A grievance is an allegation of a violation, misinterpretation or misapplication of a specific written departmental or agency rule or regulation or a specific provision of this MOU. A grievance is distinct from an appeal of discipline which is covered by the Personnel Rules and Regulations (Rule 15 and 16). B. Grievant - A grievant is an employee or group of employees adversely affected by an act of omission of the agency. b. Steps within the Grievance Procedures will be completed within (10) ten working days. C. Day - A day is a working day. D. Immediate Supervisor - The first level supervisor of the grievant. 2. TIME LIMITS A. Compliance and Flexibility - With the written consent of both parties, the time limitation for any step may be extended or shortened. B. Calculation of Time Limits - Time limits for the appeal provided at each level shall begin the day following receipt of a written decision or appeal by the parties. 0A G 51 C. Failure to Meet Timeliness - Failure at any level of this procedure to communicate the decision on a grievance by the City within the specified time limits shall permit lodging an appeal at the next level of the procedure within the time allotted had the decision been given. If the grievance is not processed by the grievant or grievant in accordance with the time limits, the decision last made by the City shall be deemed final. 3. PROCEDURE Grievances will be processed following the procedures set forth below. A. Level I - Within ten (10) days of the date the employee reasonably knew or should have known of the incident giving rise to the grievance, the employee should make an effort to resolve the grievance with the employee's immediate supervisor. The supervisor shall hold discussions and attempt to resolve the grievance within ten (10) days. B. Level II - In the event such efforts do not produce a mutually satisfactory resolution, the employee or employees aggrieved must reduce their grievance to writing and file it with the immediate supervisor. Under no circumstances shall the formal written grievance be filed more than ten (10) days from the date the employee knew or should have known of the incident giving rise to the grievance. Procedure for Filing a Grievance In filing a grievance, the employee should set forth the following information: a. The specific section of the Memorandum of Understanding, departmental or agency rules or regulations allegedly violated, misinterpreted or misapplied. b. The specific act or omission which gave rise to the alleged violation, misinterpretation or misapplication. C. The date or dates on which the violation, misinterpretation or misapplication occurred. d. What documents, witnesses or other evidence supports the grievant's position. e. The remedy requested. C. Level III - If the grievance is not resolved by the immediate supervisor, the grievant may present the grievance in writing to the department head within ten (10) days. The department head will respond in writing within ten (10) days. D. Level IV - If the grievance is not resolved by the department head, the grievant may present the grievance in writing to the City Manager within ten (10) days. The City Manager or designee will conduct an informal hearing and render a decision. Each party shall have the right to present witnesses and evidence at the hearing. The conclusions and findings of this hearing shall be final. 4. MATTERS EXCLUDED FROM THE GRIEVANCE PROCEDURE A. The grievance procedure is not intended to be used for the purpose of resolving complaints, requests or changes in wages, hours or working conditions. B. The procedure is not intended to be used to challenge the content of employee evaluations or performance reviews. An employee may however, challenge the content of an evaluation by filing an appeal to his /her department head. In the event that an employee is directly supervised by a department head, the employee may challenge the content of the evaluation by filing an appeal to another department heard, who has been agreed upon by the employee and his /her supervisor (department head). In either event, the department head's determination shall be final, and thus no further appeals will be permitted. C. The procedure is not intended to be used to challenge the merits of a reclassification, lay -off, transfer, denial of reinstatement, or denial of a step or merit increase. D. The procedure is not intended to be used in cases of reduction in pay, demotion, suspensions or a termination which are subject to the formal appeal process outlined in Ordinance 586 and the Personnel Rules and Regulations. 5. CONFERENCES Grievant(s) and City representatives, upon request, shall have the right to a conference at any level of the grievance procedure. 6. WRITTEN MATERIAL Copies of written material which may be used for disciplinary purposes shall be provided to the employee prior to placement in their official personnel file. The employee shall have the right to rebut any such document and have the rebuttal attached to the document prior to it becoming a permanent part of the employee's personnel file. 0118 Article 1.14 Layoff Procedure Grounds for Layoff - Whenever, in the judgment of the City Council, it becomes necessary to reduce the workforce because of a lack of funds, lack of work or reorganization, an employee may be laid off, reduced in classification or displaced by another employee. Such layoff, reduction or displacement shall result from action of the City Manager or his designee. Such action shall not entitle the laid off, reduced or displaced employee to a right of appeal. The City Manager shall recommend to the City Council each classification to be affected by any such change. 2. Notice to Employees - The City shall notify the Association thirty (30) days prior to the implementation of layoffs, to provide for adequate time to meet and confer regarding the impact. An employee filling a full time position shall be given fourteen (14) calendar days prior notice of lay off. Employees transferred, reduced or displaced shall be given five (5) calendar days notice. The City Council may approve a reduction in the notice requirements, if so recommended by the City Manager. 3. At -Will Employees - The City Manager retains the right to layoff or alter the work assignment of the following employees at any time without notice or right of appeal: emergency employees, temporary or seasonal employees, part-time employees, original probationary employees, promotional probationary employees and employees designated as at -will. The promotional probationary employee shall revert to his /her previously held classification and position without loss of seniority. 4. Procedures for Layoff - A permanent employee in a classification affected by a reduction in force shall be laid off based on seniority in City service, that is the employee with the least City service shall be laid off first, followed by the employee with the second least City service, etc. Seniority shall be determined by hire date. 5. Breaking Ties - In cases where two or more employees have the same date of hire (i.e. equal seniority), retention points for job performance shall be credited on the basis of the average of the overall evaluation ratings for the last three (3) years in a classification, provided the last rating had been filed at least thirty (30) days prior to the date of the layoff notice. Retention points are as follows: "Unsatisfactory" Rating - 0 points "Improvement needed" Rating - 6 points "Satisfactory" Rating - 12 points "Exceeds expectations" Rating - 18 points "Outstanding" Rating - 24 points In the event of a tie in seniority, the employee with the lowest average of retention points shall be laid off first. In the event that one or more of the 0 4 i We affected employees do not have a sufficient number of performance evaluations on file, ties shall be broken by a coin toss. 6. Reduction to a Vacant Position - An employee designated for layoff as a result of abolition of a position or classification may be offered appointment to a vacant position in a lower classification, if the employee is qualified by education and /or experience for such position. If there is more than one qualified employee to be offered such appointment(s), the offer(s) shall be based on seniority, with the employee with the highest seniority offered the position first, then the next highest, etc. If the employees have the same seniority, then the procedure for breaking ties set forth above shall apply. An employee accepting such appointment shall be placed on the step for the lower classification most closely corresponding, but in no case higher, than the salary step of his /her previously held position, and the employee will be assigned a new salary anniversary date on the effective date of the appointment. 7. Displacement Rights - An employee designated for layoff as a result of abolition of a position or classification may displace ( "bump ") an employee in a lower classification in which the employee has prior service, provided the laid off has greater seniority than the employee in the lower classification. In addition, an employee designated for layoff with greater seniority may displace ( "bump ") an employee in a lower classification within the same occupational family. Determination of an occupational family will be made by the Director of Human Resources and such determinations shall be made according to the following factors: A. Similarity of occupational field. B. Similarity of "Class Characteristics" and "Examples of Duties" as described in the class specifications. C. Similarity of "Education and /or Experience," "Knowledge, Skills and Abilities," and "Special Requirement" as described in the class specifications. D. Any additional factors deemed relevant by the Director of Human Resources. An employee who is bumped shall be laid off in the same manner as employee whose position or classification is abolished. 8. Salary Placement - An employee who is assigned to a lower classification as a result of a displacement (bump) shall be placed on the step of the salary range of the new classification which is closest to the compensation of the employee in the previous classification, but in no case higher, and the employee will be assigned a new salary anniversary date on the effective date of the appointment. The employee shall, however, retain seniority while his /her name remains on reemployment list or lists. 10 9. Re- Employment List - The names of permanent employees who have been laid off under this section (including employees who have bumped down) shall be placed, in order of seniority from highest to lowest, on a reemployment list for their classification or any lower classification for which the employee is qualified by education and /or experience. Persons on such lists shall retain eligibility for appointment there from for a period of three years from the date their names were placed on the list. As a vacancy within a classification or lower related classification becomes available, the name appearing at the top of the list shall be offered the opportunity to fill the vacancy. The name of an individual selected from the list to fill the vacancy who refuses the re- employment offer shall be permanently removed from the re- employment list without right of appeal. Laid -off employees do not earn seniority credit or benefits while on the re- employment list. 10. Rights on Re- Employment - If a person is reemployed by the City within three years, the employee's seniority, sick leave and vacation accrual rates shall be reinstated. Any accumulated sick leave and /or vacation earnings shall also be reinstated to the extent that the employee did not receive compensation for such earnings at the time of lay off. Upon reemployment, employees will be placed on the same salary step held at the time of lay off. Article 1.15 Personnel Policies 1. Overtime Distribution - The City shall assign overtime work as equitably as possible among all qualified employees in the same classification in the same organizational unit. Such overtime work shall to the extent possible be assigned on the basis of volunteers. In the assignment of overtime under this provision, however, management may consider special skills required to perform particular work. 2. Good Friday - Employees shall be entitled to use vacation time for leaves with pay on Good Friday provided such absences are scheduled and approved by the City. ARTICLE 2 - SALARIES AND BENEFITS Article 2.01 Salary Increase 1. Effective on September 29, 2007 the base salary set forth within each step of the salary ranges set forth in the City's Salary Table (Attachment A hereto) shall be increased by 7.75% 2. Effective the pay period including October 1, 2008 the base salary within each step of the salary ranges shall be increased by a cost -of- living adjustment (COLA) based on a minimum increase of 3% and a maximum 11 0151 increase of 6 %. The COLA will be based on the monthly average Consumer Price Index (CPI -U) in the Los Angeles- Riverside - Orange County geographic area for the twelve month period from September, 2007 to August, 2008. 3. Effective the pay period including October 1, 2009 the base salary within each step of the salary ranges shall be increased by a cost -of- living adjustment (COLA) based on a minimum increase of 3% and a maximum increase of 6 %. The COLA will be based on the average Consumer Price Index (CPI -U) in the Los Angeles- Riverside - Orange County geographic area for the twelve month period from September, 2008 to August, 2009. Article 2.02 Overtime /Compensatory Time Overtime Calculation - An employee who is required to work more than forty (40) hours during any given work week shall be compensated at the rate of one and one -half times his /her regular rate of pay. The City, for purposes of calculating overtime pay, will include holiday, compensatory time and pre- approved vacation leave as time worked. Sick leave will not be considered as time worked for purposes of determining eligibility for overtime pay. 2. Compensatory Time - Employees may substitute compensatory time for overtime pay if approved by their Department Head as follows: A. The employee can maintain up to eighty (80) hours of accrued compensatory overtime at any one time, and carry over unused time from year to year. B. The employee may use compensatory time in conjunction with normal vacation time with prior approval of their Department Head. C. The employee can use up to forty (40) hours of compensatory time at any one time. 3. Cash in of Compensatory Time — Employees may cash in accrued compensatory time, once per calendar year, at the employee's current base rate of pay, by notifying the payroll division of their intent to do so no later than November 20th. Payment to the employees will be made on or about the 10th of December. 4. Recall Minimum Hours - Employees who are required to return to work at a time other than their scheduled work day shall be compensated for a minimum of four (4) hours work. Article 2.03 Family Emerciency Care Sick Leave Utilization The City shall comply with the Federal and State regulations of the Family and Medical Leave Act. Affected employees shall be entitled to utilize six (6) days of accumulated 12 � - sick leave per calendar year for providing immediate family medical necessity- related care. "Immediate family" shall be defined as including children, parents, siblings, grandparents of the employee, the employee's spouse, domestic partner or significant other. Utilization of said sick leave shall be contingent upon the employee making application for sick leave use and providing his /her department head with documentation evidencing that the sick leave is to be distributed because of an immediate family member receiving medical attention by any type of health care provider. Article 2.04 Uniform Allowance and Replacement The City shall pay uniform, clothing, and personnel equipment allowance as follows: A. Police Cadet, Crime Scene Investigator 1 /11 and Fire Prevention Specialist - $240 per year or equivalent per month of active duty. B. Newly appointed Police Cadets shall be provided with a uniform advance of $110 and $75, respectively, at the time of appointment. C. The City reserves the right to provide uniforms in lieu of the allowances provided for herein. Affected employees occupying the classifications of Police Cadet, Crime Scene Investigator 1 /II and all Fire Prevention Specialist classifications shall have unserviceable uniforms replaced by the City by means of the replacement policies and procedures applicable to sworn uniformed City police personnel. Said replacement policy shall be in addition to any uniform maintenance allowance paid to affected employees. The City shall provide rain gear for Building Inspectors 1 /II and shall additionally provide safety shoes in an amount not to exceed $100.00 (pre -tax) per 12 -month period for those individuals required by the City to wear safety shoes. The City shall contract with a vendor for provision of said safety shoes and the affected employees shall be required to obtain the shoes from said vendor unless it can be demonstrated to the satisfaction of the employee's department head that the vendor does not have footwear which is usable by the employee. Upon receipt of written authorization from the department head to do so, the employee may in such case purchase safety shoes at a location of his /her choice, subject to the maximum $100.00 pre -tax City contribution. Requests for an additional shoe allowance when such individuals have worn or damaged safety shoes shall not be unreasonably denied. If denied, the reason for such denial shall be provided in writing to the employee. Employees occupying the following classifications shall have uniforms and shoes provided: All Maintenance Worker 1 /II Custodian Meter Reader /Repairer Facilities Systems Mechanic Tree Maintenance Worker end Leadworker Classifications Building Inspector 1 /II Equipment Mechanic 1 /11 Maintenance Craftsworker Senior Park Maintenance Worker 13 C! 5 ;3 Article 2.05 Wellness Program The parties shall create during the term of this Agreement a joint labor- management "wellness committee ", the purpose of which shall be to inform and educate unit members as to manners in which individual lifestyles can be adjusted to promote health and fitness. Any and all recommendations of the committee shall be advisory only and the composition of the committee shall be as agreed upon by the parties in accord with future organizational meetings to be coordinated by representatives of management and labor. Article 2.06 Employee Group Insurance Programs 1. Medical A. Effective January 1991, the City will contract with the California PERS for the Public Employees' Medical and Hospital Care Program for medical insurance. B. Effective January 1, 2005, the City's contribution for medical and mental health insurance will be equal to the premium cost of full family coverage for the average of the HMO's available to all PERS covered employees in Los Angeles County or $807 /month, whichever is higher. (This amount will be known as the "2005 formula ".) Effective January 1, 2006, the City shall pay for 80% of the increased premium which exceeds the formula set forth above. Employees shall be responsible for the remaining 20 %. (For example, if the premium increase for the average cost of the HMO plans increases by 10% over the anticipated 2005 average premium of $757.29 /month (ie., an increase of $75.73 /month to $833.02 /month), the City would pay up to $827.82/month ($807 plus 80% of the increase above $807) and the employee would pay the remaining $5.20 /month). Effective January 1, 2007; the City's maximum contribution shall be the 2005 formula, the 80% contribution for 2006, plus 80% of the increased premium which exceeds the 2005 contribution. (For example, if the premium increase for the average cost of the HMO plans increases by another 10% over the hypothetical 2005 rate of $833.02/month (ie, an increase of $83.30 /month to $916.32 /month), the City would pay up to $894.46 /month ($807 + $20.82 + $66.84 ) and the employee would pay the remaining $21.86 /month. Effective January 1, 2005, employees may opt out of insurance and receive $250 /month in cash. The opt out benefit is only available so long as the city's insurance rate is not adversely affected by the "opt out ". The employee must provide verification of alternative coverage in order to opt out and is responsible for the tax consequences of the cash payment. The case benefit is not subject to PERS retirement credit. 14 C. Effective January 1, 2009, and thereafter, the City's contribution towards medical and mental health insurance will be determined by the average of the Kaiser and Blue Shield HMO family coverage rate (or for the average of the HMO's available to all PERS covered employees in Los Angeles County). Any increase in medical costs based on this average, above the rate in effect on January 1, 2008 ($926.20), will be shared 50% by the City and 50% by the employee. D. Effective upon City participation in the Public Employees' Medical and Hospital Care Program the City will initiate a future retiree health insurance contribution program for retirees who participate in the Public Employees' Medical and Hospital; Care Program. The program will provide for the following maximum contributions: Year of Retirement Amount of Monthly Contribution 1991 -$16.00 1992 * 25% of City Contribution made for employee with coverage which is the same as that of the retiree. 1993 * 50% " 1994 * 75% " 1995 * 100% " *Should the contribution listed be less than $75.00 the retiree shall receive $75.00. Employees must have a minimum of five (5) years of service with the City in order to be eligible for paid retiree medical insurance. E. Alternative Medical Plans - During the term of this agreement, the City may reopen the contract in order to consider alternatives to the PERS medical plans. The City agrees that it will only propose plans that provide for a cost - effective, comprehensive medical package for employees and their families (ie., provides comparable benefits to current plans, including portability (ie., benefits for retirees)). There will be no change in insurance plans prior to January 2006 without agreement of the parties. F. Effective October 1, 2007, the maximum future City contribution for medical insurance, for both active employees and retirees, shall be $1600 per month. 2. Dental During the term of this agreement, the City will pay the premium for City contracted dental insurance for employees and eligible dependents. The 15 City's aggregate contribution for current dental, optical and life insurance shall be capped at $135.00 per employee per month 3. Optical During the term of this agreement, the City will pay the premium for City contracted optical insurance for employees and eligible dependents. The City's aggregate contribution for current dental, optical and life insurance shall be capped at $135.00 per employee per month. Article 2.07 Retirement The City shall provide as deferred compensation a set dollar amount to be paid toward the employee's contribution to the Public Employees' Retirement System. The dollar amount to be paid as deferred compensation for the term of this agreement shall be an amount equal to seven percent (7 %) of the sum of the total earnings less than $133.33 per month. Total earnings less deferred pay equals base pay. The City agrees to pay on behalf of the employees covered under this agreement the member contribution on shift differential, uniform allowance and uniform replacement when such benefits are includable as additional compensation for PERS purposes. 2. Effective January 1, 1992 the City's contract with the California Public Employees' Retirement System was amended to add Section 20024.2, One -Year Final Compensation. 3. The City has amended its contract with the Public Employees' Retirement System (PERS) to provide eligible employees with the benefits of the 2% at age 55 (Modified) retirement plan in accordance with Government Code Section 21354. 4. During the term of this MOU the parties will establish a committee to explore the feasibility of adopting the 2.7% at 55 retirement benefit. The committee will report any findings /recommendations to the parties so that they may use the information in time for negotiations on a successor MOU. 5. The City will take all of the necessary administrative steps, as expeditiously as possible, to amend the contract between the Board of Administration, California Public Employees' Retirement System and the City Council, City of El Segundo to provide the Section 21548, "Pre - Retirement Optional Settlement 2 Death Benefit" for bargaining unit members (local miscellaneous members). Article 2.08 Differential Pay 1. Shift Differential — Employees shall be entitled to shift differential pay of ninety cents ($.90) per hour for the total number of hours worked during 16 056 their scheduled shift when a minimum of four (4) hours of an employee's scheduled shift occurs between the hours of 5:00 p.m. and 6:00 a.m. Employees who work overtime shall not be entitled to shift differential pay for hours in which they receive overtime pay. Article 2.09 Computer Purchase Program Contingent upon the City determining that sufficient funds exist for said purpose, provision to each affected employee of a maximum $4000.00 cumulative interest free loan for an initial purchase of personal computer hardware, software and ergonomic - related furniture and equipment. An employee with an outstanding balance on a prior computer loan as of July 1, 1998 will have that amount currently due from the previous loan subtracted from the amount the employee can borrow interest free under this program. 2. Subsequent loans or amounts in excess of the above maximum interest free loan, would be at an interest rate of 3 %. All loans would include a 35- month repayment term. 3. Anti -virus software shall be required as a prerequisite in granting requested loans. 4. The City's determination in this regard is not subject to administrative or judicial appeal. Loans shall be repaid through payroll deductions over a three year period. Outstanding loan balances must be paid off at the time an employee separates from City service and the City shall be authorized to recover any loan balance by making deductions from the employee's final check. 5. The City would retain title, as security, to any equipment purchased with funds from the above described loans, until such time as the loan is fully paid off. The City is to be notified of any exchange or updating of equipment. Article 2.10 Sick Leave 1. Sick Leave Accumulation - Employees shall receive one (1) eight (8) hour day accumulation for each month's service not to exceed a maximum of 600 hours. Current employees with more than 600 hours of accumulated sick leave will be allowed to utilize that amount as their personal sick leave cap throughout the remainder of their service with the City. 2. Sick Leave Payment Upon Separation - Affected employees having a minimum of 5 years of service will be paid for 50% of their unused sick leave upon death or termination. Employees shall receive 100% of their unused sick leave upon a service or disability retirement. 3. Sick Leave - Payment of One -Half of Accrual - On the first day of 1 17 December of each year, employees who maintain a balance of 600 hours of sick leave accrual shall be paid for (100 %) of sick leave accumulated and not used during the preceding twelve -month period. Payment shall be made on or before December 10th. 4. Sick Leave Accrued - Payment on Termination Prior to December 1 st - Employees who terminate prior to the first day of December while maintaining a balance of more than 600 hours of sick leave shall also be paid seventy percent (70 %) of their unused accrued sick leave accumulated since the preceding December 1st. 5. Sick Leave Certification - Any employee taking sick leave shall, upon his or her return to work, sign a statement certifying the reasons for such sick leave. Employees absent five or more consecutive working days, or four consecutive working days for employees assigned to a four -day ten -hour working schedule must submit a statement from a doctor that the employee was under his care and is able to return to work. Upon the recommendation of a Department Director or his /her designee the City Manager or the Director of Human Resources may, before allowing such leave or before permitting an employee to return to work, require submission of a doctor's certificate for any absence. Any employee who makes a false claim to sick leave or who refuses to cooperate in an investigation by the City of his or her claim shall be subject to disciplinary action. In addition to the above, effective January 1, 2001, after an employee has used seventy -two (72) hours or more of sick leave during the employee's 12 -month annual performance evaluation period, the employee's department head may require, for each sick leave absence thereafter during the year, that the employee provide a statement from a doctor verifying that the employee was under a doctor's care during the absence and that the employee is now able to return to work. In accordance with Labor Code Section 234 use of family sick leave will not be included when determining whether an employee has exceeded the 72 hour threshold set forth above. 6. Sick Leave Requests - Requests for sick leave benefits will not unreasonably be denied. Employees agree not to abuse the use of sick leave. Article 2.11 Flexible Spending Account The City will implement a Flexible Spending Account pursuant to the terms and conditions of this plan no later than January 31, 1989. Article 2.12 Bereavement Leave /Emergency Leave 1. Bereavement Leave - Employees shall be entitled to three (3) days of bereavement leave with pay per incident which shall be increased to one 18 �J` work week per incident in those circumstances where travel to a funeral or other memorial proceeding is 500 or more miles one way as measured from the El Segundo City Hall. Additionally, the definition of the "immediate family" whose funeral or memorial proceeding qualifies for the use of bereavement leave, shall include the children, parents, siblings, grandparents of the employee, the employee's spouse or significant other. 2. Personal Emergencies - Employees, upon request, shall be entitled to utilize vacation, Personal Leave Day /Floating Holiday or accumulated compensatory time off for bona fide and substantiated personal emergencies, i.e. serious illness of immediate family members, and cases of extreme and unusual hardships of an emergency nature. In certain circumstances, notification requirements may be waived. Article 2.13 Step Advancement Step Advancement Basic Salary Schedule - The advancement of a new employee from Step A shall be on the new employee's anniversary date which is established as the day immediately following satisfactory completion of his or her first six months' service; Steps B, C, and D contemplate one year's service in each of such classification subject to the limitation of Section 6 below and the advancements therefrom shall be on the anniversary date of the employee; Step E contemplates continued service in such classification until further advancement is indicated by reason of longevity. Notwithstanding the above, a supervisor may recommend to the department head that an employee receive an accelerated advancement of part or all of the next salary step B, C, D, or E (excluding Longevity Pay based on exemplary job performance. If the department head concurs, he /she shall submit a written report on the prescribed form to the Director of Human Resources citing specific examples of work performed by the employee that consistently exceeds expectations and warrants approval of part or all of the next salary step prior to the employee's anniversary date. The Director of Human Resources shall submit the request along with a recommendation for action by the City Manager. Recommended accelerated salary increases shall be in whole percentages ranging from 1 -5 %. An employee may receive more than one salary step advancement, but in most cases the total granted shall not exceed 5% in a twelve (12) month period. The accelerated salary advancement(s) shall not change the affected employee's anniversary date. In no case shall an employee receive compensation that exceeds the E -step of their respective salary range. 2. Class Series Classifications - Notwithstanding the provisions of Section 1, the following classes: Accounts Specialist 1 /II Building Inspector 1 /II U50 19 Crime Scene Investigator 1 /II Equipment Mechanic 1 /II Library Clerk 1 /II License Permit Specialist 1 /11 Office Specialist 1 /11 Park Maintenance Worker 1 /11 Public Works Inspector 1 /II Street Maintenance Worker 1 /II Wastewater Maintenance Worker 1 /11 Water Maintenance Worker 1 /11 The classifications listed above shall be described as class series classifications and shall be paid at either of two different salary range levels assigned to each class. In each of these classes, entry level may be made at two different work performance, skill, and assigned responsibility levels corresponding to the two different salary range levels. When entry is made at Level I, the employee shall progress through steps of the range assigned to that level in the manner described in Section 1, except as noted below. When entry is made at Level 11, the employee shall advance through the steps of the range assigned to that level in the same manner as described in Section 1. Every person employed at Level I shall be eligible to advance to Level II without regard to the number of other employees at either of the levels or budget limitations. To assure the latter, class series positions shall be budgeted at Level II in all cases. Merit considerations, as clarified by the factors listed below, shall be the exclusive basis for advancement to Level ll. When a person is employed at Level I, such employee may be advanced to Level II upon a determination by the Department Head and approval of the Director of Human Resources that the employee's work performance, skill development, and demonstrated ability to perform higher level duties causes his /her assignment to Level II to be appropriate. No employee shall be advanced to Level II without such an evaluation. In making the determination to advance to Level II according to the above - noted factors, such determination shall not be made simply by subjective evaluation but shall be upon a finding that the employee's work performance meets specific criteria developing from the following factors, among others deemed appropriate: Length of service at Level I; Acquisition of specialized skills required of the position; Achievement of specific job - related goals and objectives during a specified period of time; 060 20 Increased ability to work without close supervision; Ability to exercise increased individual judgment; Ability to provide leadership and guidance to less experienced employees; Ability to understand and properly apply departmental rules; Ability to produce work which is acceptable both in terms of quality and quantity and which represents at least the average level of work produced by other Level II employees. Specific criteria for advancement within a class series shall be prepared jointly by each Department Head and the Director of Human Resources. Such criteria shall be approved by the City Manager. No employee shall be advanced from Level I to Level II except upon recommendation of the Department Head and approval of the City Manager. Whenever an employee is moved from Level I to Level II, such employee shall be compensated at the lowest rate of compensation provided for in the higher Level II salary range which exceeds by not less than five percent the rate of compensation received by said employee at the time of assignment to Level II, unless otherwise ordered by the City Council. While occupying a position assigned to a class series classification, an employee shall serve only one probation period. 3. Longevity Achievement on Merit - Employees to whom this Chapter applies who are eligible to receive longevity pay shall receive longevity pay based upon an overall rating of "standard" or higher as determined by the employee's performance evaluation. If the employee fails to qualify for longevity pay because of failure to have attained a "standard" or higher rating, and the employee's overall performance subsequently improves to at least a "standard" level, the longevity pay increase shall be granted upon the issuance of a satisfactory performance report. 4. Step Advancement - Anniversary Date - An employee advanced from any range to another range of the Basic Salary Schedule shall receive a new anniversary date which is the date of the change. If the employees anniversary date falls in the first week of the pay period, the effective date of the increase will be the first day of that pay period; if the effective date falls on the second week of the pay period, the effective date of the increase will be the first day of the following pay period. Other changes in salary, unless specifically directed by the Council or as provided in Section 6 shall not change the anniversary date, except for promotions made in accordance with the Personnel Merit System Ordinance or the Personnel Rules and Regulations. The City Council reserves the right, at any time, and in its sole discretion, to change the range number assigned to any officer or employee and to determine the particular step in any range number which is to be thereafter assigned to any such officer or employee, subject to meet and confer with the Association. 21 061 Notwithstanding the above, an employee in a classification under Section 2 shall not be assigned a new anniversary date when he /she is advanced from Level I to Level II in that same classification. 5. Increases on Merit - Basic Salary Schedule - An employee shall be eligible for advancement to a higher step on the basis of service time as described in Section 1 and satisfactory performance of duties. An employee will be presumed to merit an increase unless his or her Department Head, with the concurrence of the Director of Human Resources, notifies the employee in writing no later than the end of the pay period which begins after said employee's anniversary date that the increase should be withheld, stating reasons. The reasons shall be provided to the employee in writing. If the employee's performance subsequently improves to a satisfactory level, the step increase will be granted and the date of increase will become the employee's anniversary date. Article 2.14 Minimum Service with City of El Segundo to Receive Pav for a Designated Percentage of Accumulated Sick Leave Employees who retire must have been employed for a minimum of five (5) years with the City of El Segundo in a classification covered by this Agreement in order to receive pay for unused sick leave balance. Article 2.15 Workers' Compensation Provisions Permanent employees who are members of the Public Employees' Retirement System and who receive injuries that are compensable under the California Workers' Compensation Laws (other than those to whom the provisions of Section 4850 of the Labor Code apply) shall be entitled to receive: Seventy -five percent of the employee's regular salary for any so- called waiting period provided for in the Workers' Compensation Laws. 2. Thereafter, for a period of up to one year, or until earlier retirement on disability pension or a finding of permanent and stationary disability by a medical doctor, the difference between seventy -five percent of the employee's regular monthly salary and the amount of any temporary disability payments under the California Workers' Compensation Laws. Such payment shall cease when the employee receives a permanent disability award or is physically able to return to work. 3. These payments shall be provided without deductions for State or Federal Income Taxes, to the extent allowable by the Internal Revenue Service. Article 2.16 Holidays Holiday Schedule - The following Days shall be considered as holidays for City employees: 22 January 1st The third Monday in January (Martin Luther King Jr. Day) The third Monday in February (President's Day) The last Monday in May (Memorial Day) July 4th The first Monday in September (Labor Day) November 11 th (Veteran's Day) Thanksgiving Day The Friday after Thanksgiving December 24th December 25th December 31 st Effective January 1, 2008 the total holiday leave hours for the holidays enumerated above and the employee's floating holiday shall be increased from 96 to 104. In the event any of the above Holidays falls on the first day an employee is regularly scheduled to be off duty, the Holiday shall be observed on the previous working day. If the Holiday falls on the second day an employee is regularly scheduled to be off duty- the Holiday shall be observed on the following work day. 2. Holiday Pav - If an employee is required to work upon a City Holiday, he or she shall be entitled to time and one -half for such work in addition to the straight time holiday pay of eight (8) hours. 3. Personal Leave /Floating Holiday - In addition to the holidays enumerated in Article 2.18, each employee who has completed six months of service shall be entitled to select one day per calendar year as a Personal Leave Day /Floating Holiday with the approval of the employee's supervisor after a minimum of seven days prior notice. Article 2.17 Life Insurance The City will provide a $30,000 Life Insurance policy for each employee. Article 2.18 Vacation Employees shall receive either: 23 063 ORIGINAL ACCRUAL SCHEDULE 1. Twelve working days per year with full salary for the first seven years of continuous service with the City. 2. Seventeen working days per year with full salary after seven years and until the completion of fourteen years of continuous service. 3. Twenty -two working days per year with full salary after fourteen years of continuous service. OR ALTERNATIVE ACCRUAL SCHEDULE 1. Twelve days per year from commencement of the first year of service t through and including completion of the fifth year of service. 2. Fifteen days per year upon commencement of the sixth year of service through and including completion of the tenth year of service. 3. Eighteen days per year upon commencement of the eleventh year of service through and including completion of the fifteenth year of service. 4. Twenty -two days per year upon commencement of the sixteenth year of service and for all years of service thereafter. An employee desiring to participate in the "alternative" accrual schedule shall so advise Human Resources Department in writing of their election, no later than October 19, 1994. Failure to advise of an election to accrue vacation pursuant to the alternative schedule shall result in the employee continuing to accrue vacation on the "original" schedule. An election to accrue vacation on the alternative schedule or maintenance of accrual pursuant to the original schedule, shall be irrevocable. For this article, the term "day" shall be the equivalent of eight hours. Vacation time shall accrue on a monthly basis. Vacation leaves may be taken only after an employee has completed six month's continuous service (although still on probation). Article 2.19 Vacation Time Accumulation and Sale Vacation time shall be accumulated from date of last continuous permanent employment. All vacation shall be taken at such times as are agreeable to the head of the department and approved by the City Manager. Earned vacations shall not be accumulated for a longer period than for two years' service. Each calendar year, an employee may sell back his /her accumulated vacation up to a maximum of the annual vacation accrual, to which they are entitled by length of service. Each employee may sell back vacation once per calendar year and only during the first two -weeks of December. 06,; ON Article 2.20 Vacation Time Accrual - For Temporary Industrial Disabilit Notwithstanding the provisions of Article 2.19, employees on temporary industrial disability may accrue vacation time for longer than two years. Article 2.21 Lonci Term Disability Plan The City will add all unit members to its currently existing Long Term Disability Plan. Article 2.22 Direct Deposit It is agreed between the City and Association that it is in the mutual interest of the City and its employees that all covered employees utilize the currently available direct deposit system. Employees who do not desire to utilize direct deposit shall make their wishes known in writing to the City's Director of Human Resources, together with a statement of their reasons therefore. Requests for exceptions to this direct deposit policy shall not be unreasonably denied. Article 2.23 Promotional Examinations For the purpose of interpreting Section 1 -6 -9 (B) of the El Segundo Municipal Code, entitled "Examinations ", the City agrees that a sufficient number" shall be three (3) eligible, quantified applicants who have indicated an interest in a particular promotion in writing to the Director of Human Resources. Examinations may be specified by the Personnel Officer, as promotional only, as open only, or as both open and promotional. Article 2.24 Standby Duty Standby duty is the time that employees, who have been released from duty, are specifically required by their supervisor to be available for return to duty when required by the City. During standby, employees are not required to remain at their City work station or any other specified location. Standby duty employees are free to engage in personal business and activities. However, standby duty requires that employees: A. Be ready to respond immediately. B. Be reachable by paging device or telephone. The City may, in its' discretion, provide a paging device, e.g., a beeper, to an assigned standby duty employee. C. Be able to report to work within one (1) hour of notification. D. Refrain from activities which might impair their ability to perform assigned duties. This includes, but is not limited to, abstaining from the consumption of any alcoholic beverage and the use of any illegal drug or incapacitating medication. Uri P461. E. Respond to any call back during the assigned standby duty. 2. As with any City equipment, any paging device assigned to an employee is the responsibility of the standby employee during standby assignment. The employee is liable for loss or damage to the paging device, which is caused by the employee's negligence or intentional acts. 3. Failure of an employee to comply with the provisions of standby duty may subject the employee to discipline, up to and including termination of employment with the City. 4. For each assigned period of standby duty employees shall be provided two (2) hours of pay per day. 5. Employees recalled to duty shall receive a minimum of four (4) hours of recall pay. 6. An employee who uses sick leave or vacation leave during a standby period, occurring on or after, October 15, 2000, shall not be provided any form of compensation for the standby period, unless the employee's department head approves, in writing, the provision of the normal standby period compensation. Article 2.25 Educational Incentive Pav Eligible employees shall be entitled to receive educational incentive pay. The educational incentive shall be equal to five percent (5 %) of the employee's base salary and shall be paid at the same times and in the same manner as base salary. Educational incentive pay is not reported as compensation to PERS. Eligibility for educational incentive pay is limited to those employees who (a) are working in a job classification that does not require a bachelor's degree or higher degree to qualify for the classification, (b) were awarded a bachelor's degree on or after October 15, 2000, and (c) were awarded such degree in one of the majors of public administration, business administration, engineering, or other job - related major, which had been approved by the department head, in writing, prior to admission of the specific employee into that major. Bachelor degrees awarded prior to October 15, 2000 cannot be used to fulfill the requirements above. Article 2.26 Longevity Pay Effective October 1, 2005, employees shall be entitled to the following longevity pay based on years of service with the City of El Segundo: a. Completion of 5 years of service - 1 % above base pay b. Completion of 10 years of service - 2% above base pay C. Completion of 15 years of service - 3% above base pay U60 26 Article 2.27 Certification Pay Employees in the following job classifications shall be entitled to certification pay of 5% above his or her base pay for obtaining and maintaining a certification above the level required on the City Council approved class specification: Meter Reader /Repairer Street Maintenance Leadworker Tree Maintenance Worker Wastewater Maintenance Leadworker Wastewater Maintenance Worker II Water Maintenance Leadworker Water Maintenance Worker II Eligible certification(s) will be determined by the employee's Department Director. Article 2.28 Class A and Class B Drivers License Pay Employees in the following job classification shall be entitled to a $75 per month stipend for obtaining and maintaining the Class A California Drivers License required on the City Council approved class specification: Equipment Mechanic II Fire Equipment Mechanic Employees in the following job classifications shall be entitled to a $50 per month stipend for obtaining and maintaining the Class B California Drivers License required on the City Council approved class specification: Street Maintenance Leadworker Street Maintenance Worker II Tree Maintenance Worker Wastewater Maintenance Leadworker Wastewater Maintenance Worker II Water Maintenance Leadworker Water Maintenance Worker II Employees in the job classification of Park Maintenance Worker II who voluntarily obtain and maintain a Class B California Drivers License shall also be entitled to the $50 per month stipend, and shall be subject to all Department of Transportation requirements applicable to the possession of such license. Article 2.29 Paid Family Leave Benefits Employees eligible for Paid Family Leave benefits under the State Disability Insurance program shall be required to take up to two weeks of earned but unused vacation leave prior to the employee's initial receipt of these benefits. Employees may use any available family illness leave in lieu of the vacation time. 27 .i 6 i Article 2.30 Committee to Examine LTD. Life Insurance and ADD During the term of this MOU the parties will establish a committee to explore the feasibility of converting LTD, Life and ADD insurance from employer paid benefits to employee paid benefits. Among the issues to be examined is how money currently spent by the City to provide these benefits can go instead to employee salaries without costing the City any additional funds. ARTICLE 3 - OTHER PROVISIONS Article 3.01 Drug -Free Workplace Statement and Substance Abuse Policv The parties have met and conferred in good faith regarding the adoption of a Drug -Free Workplace Statement and Substance Abuse Policy and the same shall be implemented concurrent with the adoption of this MOU. Article 3.02 Smoking Policy The parties have met and conferred in good faith regarding the adoption of a non- smoking policy and the same shall be implemented concurrent with the adoption of this MOU. Article 3.03 Break Policy All affected employees performing in classifications traditionally described as "field classifications" (generally including employees with the Divisions of Parks, Streets, Water and Wastewater) shall be provided one (1) thirty (30) minute rest -break to be taken near the mid -point of the first four hours of the employees regularly scheduled work shift. Included with this break is all time required to secure the work site, to travel to and from any rest -break location, and to reconvene work at the conclusion of the rest - break. All remaining employees shall be provided a fifteen (15) minute rest -break near the mid- point of every fours of scheduled work. In order to ensure that such affected employees are prepared to reconvene performance of their duties precisely at the conclusion of the rest - break, such employees are encouraged to take their break within the building where they are regularly assigned or on the grounds immediately adjacent to the work assignment. As regards lunch breaks, all affected employees are scheduled for either a thirty (30) or sixty (60) minute lunch break depending upon the work assignment. Such scheduling shall be in accord with pre- existing City practices and procedures. Failure by any employee to utilize a rest or lunch break shall not result in any accumulation or other "banking" of said unused time, nor shall such failure result in conclusion of the employees' regularly scheduled shift at a time earlier than scheduled nor shall any unused break time be utilized to extend a lunch break. However, in any instance where management mandates that a rest or lunch break not be taken because of the need to provide services to the City, then said additional work time shall be 28 ub3 compensated in accord with this MOU, City Rules and Regulations and applicable statutory requirements. Additionally, in said circumstances, management does have the discretion to allow for early termination of an employee's regularly scheduled work hours in amounts of time equivalent to the missed breaks. The consumption of food or other refreshments at times other than during rest and lunch breaks is discouraged. This break policy shall be implemented by all supervisory and management personnel and shall prevail over any inconsistent City or Department policy, written or otherwise. Article 3.04 Alternative Work Schedules Bargaining Unit employees shall be assigned to a work schedule as determined by the Department Head. If the employee requests change to the schedule, the Department Head and employee may mutually agree to the change. If the change proves not to be operationally sound, the Department Head may reverse the change. Article 3.05 Education Reimbursement Reimbursement Procedures - Permanent employees may participate in the City's Educational Reimbursement Program. 2. Repayment Upon Termination - Employees who participate in the Educational Reimbursement Program will be required to sign the following agreement: "I certify that I have successfully completed the course(s), receiving a grade of "C" or better. A copy verifying this grade is attached. I agree to refund the City or have deducted from my final paycheck any educational reimbursement funds received under this program if I should leave the City's employ, voluntarily or through termination with cause, within one year after completion of the course work for which I am to receive reimbursement. The amount of refund shall be determined in accordance with following schedule: When Depart Percentage 1 month after course completion 100% 2 months 100% 3 months 90% 4 months 80% 5 months 70% 6 months 60% 7 months 50% 8 months 40% 9 months 30% 10 months 20% 11 months 10% 12 months 0% 29 u6J I Eligible employees may receive no more than one thousand seven hundred fifty dollars ($1,750.00) per calendar year under this program. Article 3.06 Catastrophic Leave Bank The City shall institute a catastrophic leave bank as follows: 1. Purpose - To establish a program whereby City employees may donate accumulated time to a catastrophic sick leave bank to be used by permanent, part-time and full -time employees who are incapacitated due to a catastrophic illness or injury. 2. Definition - A catastrophic illness or injury is a chronic or long term health condition that is incurable or so serious that, if not treated, it would likely result in a long period of incapacity. 3. Procedures A. There is established a joint - employer /employee committee composed of an individual from each recognized employee organization and a representative of City Administration charged with administering the Catastrophic Leave Bank. B. Employees may transfer sick leave, vacation or compensatory leave to the Catastrophic Leave Bank to be donated to an employee who is experiencing catastrophic illness and has exhausted all personal sick leave. Such a transfer can be made on July 1 of each year on forms provided by the City of El Segundo. The employee to receive the donation will sign the "Request to Receive Donation" form allowing publication and distribution of information regarding his /her situation. C. Sick leave, vacation and compensatory time leave donations will be made in increments of no less than one day. These will be hour for hour donations. D. Employees must hold a minimum of one hundred and twenty (120) hours of accumulated illness /injury leave after a donation has been made. D. The donation of time is irrevocable. Should the recipient employee not use all of the donated time for the catastrophic illness or injury, any balance will remain in the Catastrophic Leave Bank to be administered by the committee and utilized for the next catastrophic leave situation. 070 30 Article 3.07 Temporary Service in a Higher Classification When an employee is qualified for and is required for an appreciable period of time to serve temporarily in and have the responsibility for work in a higher class or position, when approved by the City Manager, such employee, while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his or her present rate, whichever is higher. For the purpose of this section, "applicable period of time" is defined as nine consecutive working days (eight working days if on four -ten plan) or longer. Article 3.08 Promotions In all cases where an employee regulated by Chapters 1A3 and 1A4 is promoted to a classification in Chapters 1 A3 or 1 A4 for which a higher rate of compensation is provided, then such employee so promoted shall enter into such higher classification at the lowest rate of compensation provided for such higher classification which exceeds by not less than five percent the base rate of compensation, excluding special assignment pay, received by said employee is such given classification at the time of such promotion, unless otherwise ordered by the City Council. All supervisors shall be paid a base rate not less than the next higher base rate than any of their subordinates. In the event that a supervisor is paid a base rate of pay equal to or lower than one of his regularly assigned subordinate's base rate, the supervisor's base rate shall be advanced to a step in his /her salary range which is next higher than any subordinate's base pay exclusive of longevity pay, educational incentive pay, and special assignment pay. Article 3.09 Termination Pay Upon termination of employment during a pay period, pay shall be prorated and paid for each day worked in said pay period and the terminal salary warrant shall include accrued vacation pay to the time of termination. Article 3.10 Jury Duty Employees shall be entitled to a leave of absence for jury duty subject to compliance with all of the following conditions. A. The employee must provide written notice of the expected jury duty to his or her supervisor as soon as possible, but in no case later than 14 days before the beginning of jury duty. B. During the first two weeks of jury duty, an employee shall be entitled to receive his or her regular compensation. C. For any portion of jury duty that extends beyond the first two weeks, such extended jury duty period shall be without regular pay. D. Any compensation for the first two weeks of jury duty, except travel reimbursement pay, must be deposited with the Director of Human Resources. 31 0171 E. While on jury duty, the employee must report to work during any portion of a day that the employee is relieved of jury duty for three or more consecutive hours. F. The employee must provide documentation of his or her daily attendance on jury duty. G. However, notwithstanding Section C above, employees may access accrued vacation leave, sick leave and compensatory time if jury duty extends beyond two weeks. Article 3.11 Physical Examinations The City will allow up to two (2) days of accumulated sick leave per year to be used for purposes of physical examinations, subject to submission of a doctor's verification. The City further agrees that requests for sick leave benefits will not unreasonably be denied. Article 3.12 Joint Labor Management Team Pursuant to the meet - and - confer process for 1997 -98, it was agreed upon that representatives of the City and the Association shall create joint labor management teams to foster improved communication and productivity. Article 3.13 Disciplinary Action - Authority to Take Modify Personnel Rule 14.4 to include the following: Prior to making a final decision to take disciplinary action involving suspension, demotion, dismissal or reduction in pay, the City Manager shall give written notice of the proposed action to the concerned employee. The notice shall include a statement of reasons that a disciplinary action is being proposed and shall include a copy of the charges being considered by the City Manager. Except when of a confidential nature, the supporting documentation will be provided with the written notice to the employee. A written notice delivered to the employee's last known address shall constitute adequate notice. Article 3.14 Street Maintenance Worker Duties Effective October 1, 2000, the City may utilize employees working in the Street Maintenance Worker 1 /11 job classification for the purpose of providing concrete maintenance and installation services. The following limitations shall apply: Employees shall not be required to perform such duties for a period exceeding ten (10) hours during each two -week pay period or be expected to pour more than one (1) yard of concrete each week. G7 32 Article 3.15 Library Work Schedule Library employees will become part of the rotating staff coverage for Sunday hours. Library Administration will meet with Library employees in an effort to reach an acceptable work schedule that includes Sunday work. Library Administration will not modify the current work schedule until at least 30 days has elapsed from the beginning of meetings with Library employees. Once the 30 day time period has elapsed or sooner if the parties reach an agreement regarding scheduling, the Library Administration may modify the work schedule by providing reasonable advance notice of any changes to employees' work schedules. 073 33 APPENDIX A BARGAINING UNIT CLASSIFICATIONS CITY MANAGER Community Cable Program Specialist Computer Graphics Designer Network Assistant CLERICAL AND SECRETARIAL Senior Administrative Specialist Administrative Specialist Administrative Technical Specialist (Public Works) Office Specialist II Office Specialist I BUILDING SAFETY Senior Building Inspector Building Inspector II Building Inspector I License /Permit Specialist II License /Permit Specialist I ENGINEERING Civil Engineering Assistant Engineering Technician EQUIPMENT AND BUILDING MAINTENANCE CLASSIFICATIONS Fire Equipment Mechanic Equipment Mechanic II Equipment Mechanic I Equipment Service Worker Facilities Systems Mechanic Custodian PLANNING CLASSIFICATIONS Assistant Planner Planning Technician STREET MAINTENANCE CLASSIFICATIONS Street Maintenance Leadworker Street Maintenance Worker II Street Maintenance Worker I 34 074 WATER/WASTEWATER CLASSIFICATIONS Water Maintenance Leadworker Meter Reader /Repairer Water Maintenance Worker II Water Maintenance Worker I Wastewater Maintenance Leadworker Wastewater Maintenance Worker II Wastewater Maintenance Worker I FINANCE CLASSIFICATIONS Accounting Technician Accounts Specialist II Accounts Specialist I FIRE CLASSIFICATIONS Senior Fire Prevention Specialist Fire Prevention Specialist LIBRARY SERVICES CLASSIFICATIONS Senior Library Assistant Library Assistant Library Clerk II Library Clerk I Administrative Technical Specialist — Library RECREATION AND PARKS CLASSIFICATIONS Recreation Coordinator Maintenance Craftsworker Tree Maintenance Worker Park Maintenance Worker II Park Maintenance Worker I Senior Park Maintenance Worker POLICE CLASSIFICATIONS Crime Scene Investigator II Crime Scene Investigator I Police Cadet (Permanent Part -time) 35 G 'l Appendix B HUMAN RESOURCES Date: October 5, 1994 Initiator: Bob Hyland DIRECTIVE TITLE: City Smoking Policy Directive Policy /Procedure: It is a policy of the City of El Segundo to prohibit smoking in City buildings, by the public and City employees, and, in all areas where it is felt that smoking will significantly infringe upon the rights of others, affecting both their health, safety and their ability to be productive. This policy recognizes the health hazards of breathing "second hand" smoke, as reported by many reputable researchers, including the Surgeon General of the United States. In accordance with Chapter 6.24 (Ordinance No. 1140) of the El Segundo Municipal Code, the following shall be strictly adhered to: Smoking shall be prohibited in all areas of City buildings, including the City Council Chamber, reception areas, lobbies, conference and meeting rooms, restrooms, lounges and lunchrooms, locker rooms and computer rooms. Smoking shall also be prohibited in any City -owned or City- operated vehicle. All entrances to City buildings and all areas of City buildings which are regularly occupied by the public, shall be marked with signs reading: "Thank You for Not Smoking ", "No Smoking ", or the international sign for No Smoking. City vehicles will be similarly marked. There shall be no ashtrays in City buildings. Ashtrays located outside of City buildings shall be placed sufficiently away from entrances so that second hand smoke does not enter the building. Enforcement of the provisions of this policy will be the responsibility of the Director of Human Resources /Risk Management, supported by City Department Heads or their designate. Violations of the policy by City employees will result in appropriate progressive discipline. () 7 0 36 Appendix C Drug Free Workplace Statement and Substance Abuse Policv All safety sensitive employees (holders of Class B licenses) must submit to a drug test and an alcohol test upon returning to duty after an absence of thirty (30) days or more, or after being removed from duty because a drug and /or alcohol test detected a prohibited presence of a controlled substance or alcohol in the employee's system. Appendix D Department of Transportation Drug Testing Guidelines Appendix E Catastrophic Leave Bank Policy Appendix F Occupational In*ury and Illness Policv The parties have agreed upon an occupational injury and illness policy dated June 23, 2004. 37 077 For the City Employees' Association: vL Seane Nemeth, President lane Wride, Vice President Y tte Simoneau, Secretary Kimberlee Carter, Treasurer Craig 'Aadkp6n, ' Sergeant - f -Arms G c wat, Association Member l� /n5 /avd'7' Date For the City: Bob Hyland Interim Director of Human Resources l tj W-aptain Date G r8 Not Contract Language Tentative Agreement between the City of El Segundo ( "City") and the El Segundo City Employees Association ( "Association ") The City and the Association agree to the following: Term October 1, 2007 — September 30, 2010 2. Base Salary Increases • October 1, 2007 — 7.75% • October 1, 2008 — 3% to 6% COLA, based on Los Angeles- Riverside - Orange County CPI (CPI -U), twelve month average • October 1, 2009 — 3% to 6% COLA, based on Los Angeles- Riverside - Orange County CPI (CPI -U), twelve month average 3. Increase sick leave payout at retirement from 80% to 100% of accrued sick leave hours. 4. Increase annual sick leave payment for employees with a balance of more than 600 hours from 70% to 100 %. 5. Increase employee term life insurance policy amount from $20,000 to $30,000. 6. Add minimum certification requirements to the class specifications for the following job classifications: Water Maintenance Worker II Wastewater Maintenance Worker II Meter Reader/ Repairer Street Maintenance Leadworker Wastewater Maintenance Leadworker Water Maintenance Leadworker Tree Maintenance Worker Provide certification pay of 5% above base pay for employees in the above job classifications for obtaining and maintaining a certification above the minimum level required on the City Council approved class specification. Eligible certification (s) will be determined by the employee's Department Head. 7. Add the requirement for the possession of a Class A California Driver's License to the class specifications for the following job classifications: Equipment Mechanic II Fire Equipment Mechanic Provide a $75 per month payment for the possession of the Class A California Driver's License. 0719 8. Add the requirement for the possession of a Class B California Driver's License to the class specifications for the following job classifications: Water Maintenance Worker II Wastewater Maintenance Worker II Street Maintenance Worker II Water Maintenance Leadworker Wastewater Maintenance Leadworker Street Maintenance Leadworker Tree Maintenance Worker Provide a $50 per month payment for the possession of the Class B California Driver's License. 9. Revise MOU Article 2.02, "Overtime /Compensatory Time" to add compensatory time to the definition of time worked for purposes of determining eligibility for overtime pay. 10. Revise MOU Article 2.02, "Overtime /Compensatory Time" to give employees the option to cash in accumulated compensatory time once per calendar year (Request in November of each year, with payment on or about December 10.) 11. Martin Luther King, Jr. Day added as official City Holiday (third Monday in January), increasing holiday hours from 96 to 104. 12. City to contract with PERS to provide Section 21548, "Pre- Retirement Optional Settlement 2 Death Benefit," for association members. 13. Effective October 1, 2007 the City and the Union agree that the maximum future City contribution for medical insurance for active employees and retirees will be $1600 per month. 14. Medical Insurance Cost Increases ■ 50% - 50% sharing of medical insurance cost increases by the City and the Association, effective January 1, 2009. ■ Baseline for cost sharing, January 1, 2008 City contribution ($926.20). ■ Continuation of current formula averaging family coverage cost for PERS HMO's available to unit members in Los Angeles County. 15. Delete MOU Article 1. 16, "Union Hearing Cost Contribution," requiring that the bargaining unit share in the cost of disciplinary hearings conducted before the Los Angeles County Civil Service Commission. 16. Add language to MOU Article 2.23, "Promotional Examinations," confirming that the City reserves the right to conduct concurrent "open" and "closed- promotional" testing processes and to establish both open and /or closed promotional employment eligibility lists. 17. Clarify the City's Smoking Policy by adding the policy to Appendix B of the Memorandum of Understanding. 060 18. Update MOU Article 3.10, "Jury Duty," establishing administrative procedures and a maximum of two weeks paid jury duty and allowing employees to access accrued sick leave if on a trial that lasts longer than two weeks. 19. Revise MOU Article 2.10 (5), "Sick Leave Certification," to provide that upon the recommendation of a Department Director or his /her designee, the City Manager or the Director of Human Resources may, before allowing such leave or before permitting an employee to return to work, require submission of a doctor's certificate for any absence. For the Association Seane Nemeth President i For the City Bob Hyland, Interim Director of man Resources Date 1 T-z�� 7 081 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO, CALIFORNIA AND THE EL SEGUNDO CITY EMPLOYEES ASSOCIATION Be it resolved by the Council of the City of El Segundo as follows: Section 1: The City Council finds as follows: A. The City has met and conferred in good faith with representatives of the El Segundo City Employees Association; and B. Discussions which have taken place in the meet and confer process have resulted in a mutually agreeable Memorandum of Understanding between the City of El Segundo and the bargaining unit; Section 2: Staff is authorized to implement all terms and conditions of the Memorandum of Understanding (entitled "Agreement ") between the City and the El Segundo City Employees Association. A copy of the agreement is attached as Exhibit "A" and incorporated by reference. Section 3: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. PASSED AND ADOPTED this 16th day of October 2007. Kelly McDowell, Mayor ATTEST: Cindy Mortesen, City Clerk APPROVED AS. O FORM; ' Mark D. Hens , C,it�y rn By: Kdri-H. Berger ' Assistant City Attorney C v RESOLUTION NO. A RESOLUTION ESTABLISHING NEW SALARY RANGES FOR THE JOB CLASSIFICATIONS OF WATER MAINTENANCE WORKER 1 /11, WASTEWATER MAINTENANCE WORKER 1 /II, STREET MAINTENANCE LEADWORKER, WATER MAINTENANCE LEADWORKER AND WASTEWATER MAINTENANCE LEADWORKER BE IT RESOLVED by the Council of the City of El Segundo as follows: Section 1: The City Council approves the following basic monthly salary ranges for the job classifications of Water Maintenance Worker I and Wastewater Maintenance Worker I: STEP A STEP B Range 18 3048.63 3202.97 STEP C STEP D STEP E 3365.12 3535.48 3714.46 Section 2: The City Council approves the following basic monthly salary ranges for the job classifications of Water Maintenance Worker II and Wastewater Maintenance Worker II: STEP A STEP B STEP C STEP D STEP E Range 22 3365.12 3535.48 3714.46 3902.51 4100.07 Section 3: The City Council approves the following basic monthly salary ranges for the job classifications of Street Maintenance Leadworker, Water Maintenance Leadworker and Wastewater Maintenance Leadworker: STEP A STEP B STEP C STEP D STEP E Range 28 3902.51 4100.07 4307.64 4525.71 4754.83 PASSED, APPROVED AND ADOPTED this 16th day of October, 2007. ATTEST: Kelly McDowell, Mayor Cindy Mortesen, Ci Clerk APPROVED S T�(F�RM' Mark D. Hesslev itv A;Arnevl Karl fl. Berger Assistant City Atto l { 83 City of El Segundo, CA Job Description Job Coder Deleted: llll EQUIPMENT MECHANIC II Definition: Under general supervision, performs a variety of servicing, maintenance and repair tasks on City automobiles, trucks, construction equipment and other gas and diesel powered equipment. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Services, maintains and repairs gasoline and diesel powered vehicles and equipment; diagnoses and troubleshoots problems associated with all systems including engines, carburetors and electrical systems; determines the extent of necessary repairs; analyzes engine performance and emissions and makes adjustments and repairs; performs field service work as needed. Performs welding tasks for vehicle and equipment maintenance and repair. Keeps records of time, materials and parts used and work performed. Assists in the training and daily work of less experienced workers. Knowledge, Skills and Other Characteristics: Knowledge of maintenance and repair on a wide variety of vehicles and equipment including engines, carburetors and electrical systems. Knowledge of technical and automated equipment used for the repair and maintenance of vehicles and equipment. Knowledge of the principles and mechanics of gasoline and diesel powered engines and safe operating characteristics of each. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of parts and supplies needed to perform a variety of maintenance and repairs on automotive equipment/vehicles. Knowledge of safe work practices. I 0/� ,2007 Deleted: PSK- Deleted: 10/99 (.8; Equipment Mechanic II Skill performing journey level mechanical work including the trouble - shooting of equipment for both major and minor repairs. Skill operating a variety of technical diagnostic equipment used on automotive equipment, including computerized automotive diagnostic equipment. Skill using hand and power tools associated with the diagnosis, maintenance and repair of motorized equipment and vehicles. Skill maintaining records. Skill understanding and following complex directions and instructions. Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workine Conditions: Regularly exposed to engine and equipment sounds and smells. Regularly required to lift and/or carry heavy objects up to 75 pounds. Licensing/Certification Requirements: A valid Class A California driver's license. Minimum Oualifications: Graduation from high school or GED and three (3) years experience in the servicing, maintenance and repair of gasoline and diesel powered vehicles and equipment, or an equivalent combination of education and experience. ........... . .. Deleted: at a level appropriate to the equipment operated. Deleted:Pspc Deleted: l o /99 2 JO/2007 City of El Segundo, CA Job Description Job Code: FIRE EQUIPMENT MECHANIC Definition: Under general supervision, performs a variety of servicing, maintenance and repair tasks on City fire apparatus, equipment and vehicles. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Inspects, maintains and repairs specialized fire apparatus, vehicles and equipment including aerial ladders and pumps. Services, maintains and repairs gas and diesel powered vehicles and equipment; diagnoses and troubleshoots problems associated with all systems including engines, carburetors and electrical systems; determines the extent of necessary repairs; analyzes engine performance and emissions and makes adjustments and repairs, performs field service work as needed. Services and repairs City generators and storm drain pumps. Fabricates and welds parts and equipment for vehicle and equipment enhancements, maintenance and repair. Keeps records of time, materials and parts used and work performed; inputs into automated system. Assists in the training of less experienced workers. Knowledge, Skills and Other Characteristics: Knowledge of maintenance and repair on a wide variety of vehicles and equipment including engines, carburetors and electrical systems. Knowledge of technical and automated equipment used for the repair and maintenance of vehicles and equipment. Knowledge of the principles and mechanics of gasoline and diesel powered engines and safe operating characteristics of each. 1 0/ 2007 Deleted: 1113 Deleted: PSPC' Deleted: l o/99 l�V Sit Fire Equipment Mechanic Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of principles and practices in fabricating and welding. Knowledge of parts and supplies needed to perform a variety of maintenance and repairs on automotive equipment/vehicles. Knowledge of specialized maintenance and repair of fire apparatus and equipment. Knowledge of safe work practices. Skill performing specialized inspections, maintenance and repairs on fire apparatus and equipment. Skill performing journey level mechanical work including the trouble - shooting of equipment for both major and minor repairs. Skill operating a variety of technical diagnostic equipment used on automotive equipment, including computerized automotive diagnostic equipment. Skill using hand and power tools associated with the diagnosis, maintenance and repair of motorized equipment and vehicles. Skill maintaining records. Skill understanding and following complex directions and instructions. Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regularly exposed to engine and equipment sounds and smells. Regularly required to lift and/or carry heavy objects up to 75 pounds. Licensina/Certification Requirements: A valid Class A California driver's license, Certification in Aerial Apparatus and Fire Pumps. Certified Fire Equipment Mechanic. Minimum Qualifications: Graduation from high school or GED and successful completion of specialized training in the maintenance and repair of fire apparatus and equipment, and three (3) years experience in the servicing, maintenance and repair of gasoline and diesel powered vehicles and equipment or an equivalent combination of education and experience. Deleted: at a le%el appropriate to the equipment operated Deleted: PSPc Deleted: 1 oiee 2 10/2007 4 V City of El Segundo, CA Job Description Job Code:, Deleted: 1340 METER READER/REPAIRER Definition: Under limited supervision, performs a variety of water utility customer service duties, including reading water meters, recording consumption, identifying water meter equipment problems and performing routine repairs. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Provides water customer service including routine reading of water meters and rereading water meters when problems are identified; turns service on and/or off as required; responds to customer inquiries or complaints; delivers shut off notices and responds to related inquiries. Repairs damaged or defective meters in the field and in the shop; repairs, replaces and/or rebuilds meter boxes and water lines, registers and shut -off valves; cleans dirt and weeds from meter boxes and trims bushes and trees obstructing meter boxes; performs concrete and asphalt work as required. Collects water samples for bacteria, turbidity and physical quality following established procedures. Knowledge, Skills and Other Characteristics: Knowledge of water meter reading and usage recording techniques and procedures. Knowledge of meter routes and the procedures for working them. Knowledge of meter reading schedules, billings and related customer service oriented policies and procedures. Knowledge of the basic mechanics of water meter operation. Knowledge of basic plumbing practices and techniques. Skill in accurately and efficiently reading water meters on an assigned route. Skill in accurately assessing water meter problems and performing repairs. Skill in operating a variety of tools and equipment related to maintaining, and repairing water meter systems. 10/2007 • i Meter Reader/Repairer Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. WorkinS Conditions: Regularly exposed to weather conditions. Regularly required to lift and/or carry up to 50 pounds. LicensinOCertification Reauirements: A valid California driver's license at a level appropriate to the equipment operated. California Department of Health Services Grade II Water Distribution Operator Certification. Minimum Oualifications: High school graduation or GED and one (l) year of experience in construction and/or general maintenance work at a comparable level of responsibility with a focus on public contact, or an equivalent combination of education and experience. Deleted: !'.sK, Deleted: io /,. z 0/2007 . OOj City of El Segundo, CA Job Description Job Coded Deleted: STREET MAINTENANCE LEADWORKER Definition: Under general supervision, plans, coordinates and leads a work crew and participates in the installation, maintenance, repair and upkeep of City public works including streets, street painting and non - electric signage_, Deleted:. parks. water and/or wastewater systems. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Resaonsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs all work activities of assigned public works crew(s). Identifies and prioritizes work, schedules and assigns work, evaluates progress and oversees work; arranges with contractors to perform contracted work; may inspect work performed by contract crews. May inspect and troubleshoot systems of assigned function for public works projects and private developments; may approve and sign off on completed, technically correct work indicating conformance to specifications and code requirements. Reviews plans for projects; estimates time and material costs for projects and purchases supplies and equipment; ensures crews are supplied with adequate and appropriate tools, equipment and materials; evaluates and recommends changes in work methods, practices and priorities. Responds to service requests, issues of regulatory compliance and complaints from the public; responds to emergency calls from the public and other agencies, coordinating with other City staff as necessary; notifies customers of interruption of services; explains priorities, programs and policies to the public; provides appropriate follow -up. Maintains records and writes reports. Provides input on designated staff performance appraisals; assists in staff training; ensures work of crew is performed in a safe and efficient manner; trains work crew in the performance of work tasks and the proper and safe operation and maintenance of equipment. Deleted: F�sPC• ' Deleted:lo/9() I_ Q� 2007 r , treet Maintenance Leadworker Knowledge, Skills and Other Characteristics: Knowledge of City rules, codes and regulations relating to assigned function. Knowledge of the methods, materials and equipment used in assigned function. Knowledge of the application, operation, maintenance and repair of tools and equipment used in assigned function. Knowledge of hazards and applicable safety precautions for equipment operation. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of OSHA safety standards related to assigned tasks and equipment operation and maintenance. Knowledge of basic principles of supervision. Skill reading and interpreting plans, specifications and drawings. Skill performing skilled and semi - skilled public works construction and maintenance tasks. Skill in operatio and aintenance4)f equipment used in assigned function. Skill effectively analyzing and responding to emergency situations. Skill utilizing public relations techniques responding to inquiries and complaints. Skill conducting research and preparing clear, concise and comprehensive reports. Skill presenting ideas and concepts orally and in writing. Skill maintaining accurate records. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regularly exposed to weather conditions. Regularly required to lift and/or carry heavy objects up to 90 pounds. LicensindCertification Requirements: A valid Class B California Driver's license Construction Work Zone Certification program sanctioned by the American Public Works Association (APWA), Minimum Oualifications: Graduation from high school or GED and three (3) years of progressively responsible experience in the construction, maintenance and servicing of construction or public works projects or a closely related area including some experience in a leadworker or similar capacity, or an equivalent combination of education and experience. I - 0/2007 Deleted: Public works Deleted: . Deleted: Deleted: and repair Deleted: at a level appropriate to the equipment operated. Deleted: PSK Deleted: I0a>n City of El Segundo, CA Job Description Job Code: Deleted: 1312 STREET MAINTENANCE WORKER I Definition: Under direct supervision, performs a variety of unskilled and semi - skilled tasks in the construction, maintenance and servicing of City streets, traffic systems, signs and equipment. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Assists in the removal and repair of asphalt and concrete on City roads and sidewalks; installs stone and brickwork; removes weeds and brush. Participates in surveying City streets for condition of signs; assists in the maintenance, repair and installation of signs; assists in painting street legends on City streets, curbs and parking lots; installs temporary signs during sign repair, special events and for police and fire emergencies; removes graffiti. Participates as a crew member responding to emergency calls for assistance from the public or other agencies; installs, removes, repairs and stores City special events banners and decorations; sets up barricades for traffic changes and road closure for parades and special events. Operates, maintains and performs minor repairs to assigned equipment, tools and vehicles. Knowledee, Skills and Other Characteristics: Knowledge of basic principles and practices used in construction and maintenance. Knowledge of equipment capabilities, limitations and safe operating procedures. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of related public works projects. Skill in the efficient and safe operation of assigned equipment. Skill performing unskilled and semi - skilled construction and maintenance tasks. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. 1 - - - - -- �O/2007 - Deleted: PsPC• Deleted: l o /eq O()�1 V �Jl .. Street Maintenance Worker I Working Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 75 pounds. Regularly exposed to sounds and smells associated with equipment and materials. LicensinQ/Certification Requirements: A valid California driver's license at a level appropriate to the equipment operated and the ability to acquire a valid Class B California driver's license within one year of appointment.. Minimum Oualilications: Graduation from high school or GED and one (1) year experience in grounds, street and/or building maintenance and repair work, or an equivalent combination of education and experience. . - . - - - -- - 2 0/� 2007 Deleted: PSPc Deleted: iax� City of El Segundo, CA Job Description Job Code: , Deleted: 1311 STREET MAINTENANCE WORKER II Definition: Under general supervision, performs a variety of semi - skilled and skilled tasks in the construction, maintenance and servicing of City streets, traffic systems, signs and equipment. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Assists lead worker in the training and performance of daily work of less experienced street maintenance workers. Removes and repairs asphalt and concrete on City roads and sidewalks; installs stone and brickwork. Surveys City streets for condition of signs; installs, maintains and repairs signs; paints street legends on City streets, curbs and parking lots; installs temporary signs during sign repair, special events and for police and fire emergencies; removes graffiti; removes weeds and brush. Responds to emergency calls for assistance from the public or other agencies; installs, removes. repairs and stores City special events banners and decorations; sets up barricades for traffic changes and road closure for parades and special events. Operates, maintains and performs minor repairs to equipment, tools and vehicles. Knowledge. Skills and Other Characteristics: Knowledge of general principles and practices used in construction and maintenance. Knowledge of equipment capabilities, limitations and safe operating procedures. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of related public works projects. Skill in the efficient and safe operation of assigned equipment. Deleted: l sPc Skill performing skilled and semi - skilled construction and maintenance tasks. Deleted: 10 /99 I. 910/2007 r Street Maintenance Worker II Skill resolving day -to -day questions /problems regarding materials, methods and procedures for completing assigned projects. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workina Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 75 pounds. Regularly exposed to sounds and smells associated with equipment and materials. LicensinpJCertification Requirements: A valid Class B California driver's license, Minimum Ouallfications: Graduation from high school or GED and two (2) years experience in public works maintenance and repair work and/or similar construction, or an equivalent combination of education and experience. 0/2007 Deleted: at a le%e appropriate to the equipment operated. Deleted: PSPC ' Deleted: 10/99 City of El Segundo, CA Job Description Job Code:, Deleted: 12131 TREE MAINTENANCE WORKER Definition: Under general supervision, performs a variety of semi - skilled and skilled tree maintenance work in City parks and parkways. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Uses power tools and equipment and hand tools to perform all aspects of tree installation, maintenance and removal; applies fertilizers and pesticides. Prepares ground; plants, trims, prunes, waters and fertilizes new trees and removes trees, shrubs and hedges; climbs trees using appropriate safety equipment and techniques; removes branches of or entire trees that are dead, diseased or are causing damage to concrete; removes stumps with stump grinder; root prunes trees and completes compensatory tree pruning. Knowledge, Skills and Other Characteristics: Knowledge of the methods, materials, and equipment used in maintenance and care of trees. Knowledge of the operation, maintenance and repair of tools and equipment used in maintenance and care of trees. Knowledge of hazards and applicable safety precautions for equipment operation. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of OSHA safety standards related to assigned tasks and equipment operation and maintenance. Skill performing skilled and semi - skilled tree maintenance tasks. Skill in operation, maintenance and minor repair of equipment used in tree maintenance. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Deleted:PSPC Deleted: 10/99 1%2007 V 9 Tree Maintenance Worker Working Conditions: Regularly exposed to weather conditions. Regularly required to lift and/or carry up to 50 pounds. Licensing/Certification Requirements: A valid Class B California Driver's license{ ISA Certified Tree Worker /Climber Specialist Minimum Oualifications: Graduation from high school or GED and two (2) years of grounds and/or tree maintenance experience, or an equivalent combination of education and experience. 0/� 2007 Deleted: at a le%el appropriate to the equipment operated. Deleted: PsPc Deleted: lo/g9 (14 9181 City of El Segundo, CA Job Description Job Code:. Deleted: ,s,oy WASTEWATER MAINTENANCE LEADWORKER Deleted: PUBLIC WORKS Definition: Under general supervision, plans, coordinates and leads a work crew and participates in the installation, maintenance, repair and upkeep of City's wastewater and storm drain system Deleted: public works including street, street painting and nom electric signage. parks. water and/or %x tew titer s) stems Essential Functions: Essential functions, as defined under the Americans with Disabilities Act. may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Resuonsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs all work activities of assigned public works crew(s). Identifies and prioritizes work, schedules and assigns work, evaluates progress and oversees work; arranges with contractors to perform contracted work; may inspect work performed by contract crews. May inspect and troubleshoot systems of assigned function for public works projects and private developments; may approve and sign off on completed, technically correct work indicating conformance to specifications and code requirements. Reviews plans for projects; estimates time and material costs for projects and purchases supplies and equipment; ensures crews are supplied with adequate and appropriate tools, equipment and materials; evaluates and recommends changes in work methods, practices and priorities. Responds to service requests, issues of regulatory compliance and complaints from the public; responds to emergency calls from the public and other agencies, coordinating with other City staff as necessary; notifies customers of interruption of services; explains priorities, programs and policies to the public; provides appropriate follow -up. Maintains records and writes reports. Provides input on designated staff performance appraisals; assists in staff training; ensures work of crew is performed in a safe and efficient manner; trains work crew in the performance of work tasks and the proper and safe operation and maintenance of equipment. Deleted: PSF'C' Deleted: l0/u9 1. 110/2007 _ Wastewater Maintenance Leadworker_ , Deleted: Public work. Knowledee, Skills and Other Characteristics: Knowledge of City rules, codes and regulations relating to assigned function. Knowledge of the methods, materials and equipment used in assigned function. Knowledge of the application, operation, maintenance and repair of tools and equipment used in assigned function. Knowledge of hazards and applicable safety precautions for equipment operation. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of OSHA safety standards related to assigned tasks and equipment operation and maintenance. Knowledge of basic principles of supervision. Skill reading and interpreting plans, specifications and drawings. Skill performing skilled and semi- skilled public works construction and maintenance tasks. Skill in operation, maintenance and repair of equipment used in assigned function. Skill effectively analyzing and responding to emergency situations. Skill utilizing public relations techniques responding to inquiries and complaints. Skill conducting research and preparing clear, concise and comprehensive reports. Skill presenting ideas and concepts orally and in writing. Skill maintaining accurate records. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workine Conditions: Regularly exposed to weather conditions. Regularly required to lift and/or carry heavy objects up to 90 pounds. Licensing/Certification Requirements: A valid Class B California Driver's license,, CWEA Grade I Certification in Wastewater Collection System Maintenance. Minimum Oualilications: Graduation from high school or GED and three (3) years of progressively responsible experience in the construction, maintenance and servicing of construction or public works projects or a closely related area, including some experience in a leadworker or similar capacity, or an equivalent combination of education and experience. Deleted: at a level appropriate to the equipment operated. Deleted: Psi'c Deleted: I o /9,7 2 80/2007 City of El Segundo, CA Job Description Job Codeti WASTEWATER MAINTENANCE WORKER 1 Definition: Under direct supervision, performs a variety of unskilled and semi - skilled tasks in the installation, construction, maintenance and repair of the City water distribution system, pumping and equipment maintenance operations and/or the City wastewater pumping plants, sewer lines, wells and related equipment. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Operates equipment and assists in digging and backfilling trenches; assists in the installation, maintenance, service and repair of selected aspects of existing and new water services; cleans mains and flushes water systems; assists in the performance of preventive maintenance on pumps, pump motors and equipment; performs maintenance and repairs on pump buildings and facilities. Maintains reservoir facilities and grounds; assists in and collects samples of domestic water as required for laboratory analysis. Participates in inspecting and assists in performing preventive maintenance and repair of the wastewater system including sewer mains and lines, sewer storm drain lift stations, pumps, tanks, motors, wet wells, manhole structures and related equipment; cleans or clears sewer lines. Assists in the installation of sewer lines and sewer tap -ins; participates in construction of sewer systems; maintains collection systems and manholes; performs pipe fitting and valve repair work; cuts and replaces concrete and/or asphalt. As a crew member, responds to emergency calls for assistance from the public or other agencies; takes appropriate public safety measures and initiates corrective action. Operates, maintains and performs minor repairs to equipment, tools and vehicles. Knowledee. Skills and Other Characteristics: Knowledge of water distribution facilities, general construction and maintenance procedures , .. _. .. 0/2007 - - Formatted Deleted: 1431 Deleted: WATER/ Deleted: PSK Deleted: 10/1,N) i!.iU Wastewater Maintenance Worker I Deleted: water/ Knowledge of operating principles of valves, motors and pumps. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of assigned tasks. Knowledge of City geography and the layout of the water/ wastewater systems. Skill in performing semi - skilled and skilled construction and maintenance tasks. Skill in installation, repair and maintenance of selected aspects of water /wastewater systems. Skill in the efficient and safe operation of power tools, equipment and vehicles. Skill reading blueprints. Skill reading meters, gauges and charts. Skill responding to public works emergencies. Skill following written and oral instructions. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workine Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 100 pounds. Regularly exposed to sounds and smells associated with equipment and materials. Occasionally works in confined spaces, in close proximity to electrical, noise and mechanical hazards. Licensine/Certification Requirements: A valid California driver's license at a level appropriate to the equipment operated and the ability to acquire a valid Class B California driver's license within one year of appointment.. CWEA Grade I Certification in Wastewater Collection Systems Maintenance within one year of appointment. Minimum Oualifications: Graduation from high school or GED including coursework in mechanics, building construction and/or maintenance work, or related trades; or an equivalent combination of education and experience. Z 0/200? . . Deleted: PsK, Deleted: I oi(x) City of El Segundo, CA Job Description Job Code: , Dieted: 1430 ,WASTEWATER MAINTENANCE WORKER II - Deleted: WATER/ Definition: Under general supervision, performs a variety of semi - skilled and skilled tasks in the installation, construction and maintenance of the City water distribution system, pumping and equipment maintenance operations and/or wastewater pumping plants, sewer lines, wells and related equipment. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Assists lead worker in the training and daily work of less experienced water /wastewater maintenance workers. Operates equipment, digs and backfills trenches; installs, maintains, services and repairs all aspects of existing and new water services; cleans mains and flushes water systems, performs preventive maintenance on pumps, pump motors and equipment; evaluates pumping operations and makes adjustments as necessary; performs maintenance and repairs on pump buildings and facilities. Adjusts reservoir to ensure adequate supply of domestic water, maintains reservoir facilities and grounds; adjusts chlorinators; chlorinates water; collects samples of domestic water as required for laboratory analysis. Inspects, performs preventive maintenance and repair of the wastewater system including sewer mains and lines, sewer storm drain lift stations, pumps, tanks, motors, wet wells, manhole structures and related equipment; cleans or clears sewer lines. Installs sewer lines and sewer tap -ins; participates in construction of sewer systems; maintains collection systems and manholes; performs pipefitting and valve repair work; cuts and replaces concrete and/or asphalt. Responds to emergency calls for assistance from the public or other agencies; takes appropriate public safety measures and initiates corrective action. Operates, maintains and performs minor repairs to equipment, tools and vehicles. Deleted: PSPC Deleted: ioiee V1 0/2007 1 � Wastewater Maintenance Worker II - . - Deleted: water/ Knowledge. Skills and Other Characteristics: Knowledge of water distribution facilities, procedures for wastewater systems, general construction and maintenance procedures. Knowledge of operating principles of valves, motors and pumps. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of assigned tasks. Knowledge of methods of collection and preserving domestic water samples. Knowledge of City geography and the layout of the water /wastewater systems. Skill in installation, repair and maintenance of all aspects of water /wastewater systems. Skill in the efficient and safe operation of power tools, equipment and vehicles. Skill reading blueprints. Skill reading meters, pump gauges and charts. Skill responding to public works emergencies. Skill following written and oral instructions. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Working Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 100 pounds. Regularly exposed to sounds and smells associated with equipment and materials. Occasionally works in confined spaces, in close proximity to electrical, noise and mechanical hazards. Licensing/Certification Reauirements: A valid Class B California driver's license { Deleted: at a level appropriate to the ,CWEA Grade I Certification in Wastewater Collection System Maintenance. equipment operated. - _- - - - - - - - - - - - Deleted: Collection S)- tern Minimum Oualiiications: Certification. Graduation from high school or GED and two (2) years experience in the installation, maintenance and repair of water/ wastewater systems and/or similar construction, or an equivalent combination of education and experience. Deleted: PSPC Deleted: l onm 2 %1 2007 1 U �} City of El Segundo, CA Job Description Job Code: Deuced: I510 WATERR AINTENANCE LEADWORKER Deleted: PUBLIC WORKS Deleted: Definition: Under general supervision, jeads the work of -a crew - engaged _ in the installation, Deleted: plan .,, coordinates and leads a repair and maintenance of water services, valves, mains, hydrants and meters; operates power- work crew and participates in the imtalimon. maintenance, repair and driven equipment used in water construction and maintenance work; maintains City reservoirs upkeep of City public works including and pumps; performs related duties as required. treets. street painting and non electric ,ignage. parks. water and/or wastewater y stems `I Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Participates and leads the work of a crew in the Operation of pumps and related eauipment: inspects pumps for proper lubrication; services pumps and pumping equipment; checks equipment for excessive noise, heat or leaks and reports improper working conditions. Participates and leads the work of a crew responsible for laying pipes, drilling and nd tapping mains, making connections, Mi- fortingpipg fitting and valve repair; installing, repairing, maintaining, painting and ensuring the proper flow of fire hydrants. May operate power- driven equipment and uses a variety of hand tools; assists crew in digging and backfilling, trenches, cutting and nd replacin asphalt, repairing and nd adjusting pressure regulators. May inspect and troubleshoot systems of assigned function for public works projects and private developments; may approve and sign off on completed, technically correct work indicating conformance to specifications and code requirements. Reviews plans for projects; estimates time and material costs for proiects and purchases supplies and equipment; ensures crews are supplied with adequate and appropriate tools, equipment and materials; evaluates and recommends changes in work methods, practices and priorities. Responds to service requests, issues of regulatory compliance and complaints from the public; responds to emergency calls from the public and other agencies, coordinating with other City Deleted: PSPC Deleted: l o /,)g 1 1 %007 Water Maintenance Leadworker staff as necessary; notifies customers of interruption of services, explains priorities, programs and policies to the public; provides appropriate follow -up. Maintains records and writes reports. Provides input on designated staff performance appraisals; assists in staff training; ensures work of crew is performed in a safe and efficient manner; trains work crew in the performance of work tasks and the proper and safe operation and maintenance of equipment. Knowledge. Skills and Other Characteristics: Knowledge of water distribution facilities, including mains, meters, hydrants and valves. Knowledge of pipe laying and pipe fitting. Knowledge of the tools and equipment used in the installation, maintenance and repair of water mains, services, meters, hydrants and valves. Knowledge of state laws and regulations related to water quality control. Knowledge of the safety precautions and procedures used in water service work. Skill in effectively leading and supervising the work of a water construction and maintenance crew. Skill providing training, to other employees. Skill Wrforming inspections of water systems repair. Skill installing and maintaining water mains, services, hydrants, meters and valves. Skill inspecting, operating and diagnosing problems and performing repair work on distribution systems. Skill reading and interpreting plans, specifications, drawings, charts and gauges. Skill maintaining accurate records. Skill in effectively operating power- driven equipment. Working Conditions: Regularly exposed to weather conditions. Regularly required to lift and/or carry heavy objects up to 90 pounds. Licensina/Certification Requirements: A valid Class B California Driver's license California Department of Health Services Grade II Water Distribution Operator Certification. Minimum Oualifications: Graduation from high school or GED and three (3) years of progressively responsible experience in the installation, repair and maintenance of water distribution systems or a closely related area, jncluding some experience in a Leadworker or similar capacity, or an equivalent combination of education and experience. ? 0/ Deleted: Public Works Deleted: Perform all work activities of assigned public work, cre"(0I I Identifie, and prioritit.es work. schedule, and assign, work. evaluates progre,s and o ersee, work. arranges with contractor, to perform contracted work: may inspect work performed by contract crew s'I I May inspect and troubleshoot sy,tem of assigned function for public work, projects and private developments. may approve and sign off on completed. technically correct work indicating conformance to specifications and code requiremtents'1 It Reviews plans for project,: estimates time and material costs for projects and purchases supplies and equipment: ensures crews are supplied with adequate and appropriate tools. equipment and materials: evaluates and recommends changes in work method,, practices and priorities!1 It Responds to service requests, issues of regulatory compliance and complaints from the public. respond, to emergency calls from the public and other agencies, coordinating with other City staff' as necessary: notifies customer, of interruption of services: explains priorities. programs and policies to the puhlic: provides appropriate follow -up `t I Maintains record, and writes repom,.'1 't Provides input on designated staff performance appraisals: assists in staff training: ensures work of crew is performed in a safe and efficient manner: trains work crew in the performance of work tasks and the proper and safe operation and maintenance of equipment 11 Deleted: Knowledge of City rules. codes and regulations relating to assigned function.I Knowledge of the methods. materials and equipment used in assigned fumction.I Knowledge of the application. operation, maintenance and repair of tools and equipment used in assigned function. 11 Knowledge of hazards and applicable safety precautions for equipment operation 11 Knowledge of equipment capabilif j Deleted: at a level appropriate to the equipment operated. Deleted: in the construction. maintenance and servicing of constriction or public works project, or a closely related area Deleted: Psi C Deleted: I o/op Page 2: [1] Deleted El Segundo 10/2/2007 3:00:00 PM Knowledge of City rules, codes and regulations relating to assigned function. Knowledge of the methods, materials and equipment used in assigned function. Knowledge of the application, operation, maintenance and repair of tools and equipment used in assigned function. Knowledge of hazards and applicable safety precautions for equipment operation. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of OSHA safety standards related to assigned tasks and equipment operation and maintenance. Knowledge of basic principles of supervision. Skill reading and interpreting plans, specifications and drawings. Skill performing skilled and semi - skilled public works construction and maintenance tasks. Skill in operation, maintenance and repair of equipment used in assigned function. Skill effectively analyzing and responding to emergency situations. Skill utilizing public relations techniques responding to inquiries and complaints. Skill conducting research and preparing clear, concise and comprehensive reports. Skill presenting ideas and concepts orally and in writing. Skill maintaining accurate records. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. i06 City of El Segundo, CA Job Description Job Code: WATEkMAINTENANCE WORKER-1 Derinition: Under direct supervision, performs a variety of unskilled and semi - skilled tasks in the installation, construction, maintenance and repair of the City water distribution system, pumping and equipment maintenance operations, Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: - Formatted Deleted: 1431 Deleted: /WASTF.WATFR Deleted: and/or the City wastewater pumping plants, sewer lines, wells and related equipmem.y 9 Operates equipment and assists in digging and backfilling trenches; assists in the installation, maintenance, service and repair of selected aspects of existing and new water services; flushes Deleted: cleans main, and water systems; assists in the performance of preventive maintenance on pumps, pump motors and equipment; performs maintenance and repairs on pump buildings and facilities. Maintains reservoir facilities and grounds; assists in and collects samples of domestic water as required for laboratory analysis. performs pipe fitting and valve repair work; cuts and replaces concrete and/or asphalt._ As a crew member, responds to emergency calls for assistance from the public or other agencies; takes appropriate public safety measures and initiates corrective action. Operates, maintains and performs minor repairs to equipment, tools and vehicles. Knowledge. Skills and Other Characteristics: Knowledge of water distribution facilities, general construction and maintenance procedures. Knowledge of operating principles of valves, motors and pumps. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of assigned tasks. Knowledge of City geography and the layout of the water/ wastewater systems. Skill in performing semi- skilled and skilled construction and maintenance tasks. Skill in installation, repair and maintenance of selected aspects of water /wastewater systems. 1 j 0/2007 Deleted: Participates in inspecting and assists in performing preventive maintenance and repair of the wastewater system including sewer mains and lines. sewer storm drain lift stations, pumps. tanks, motors. wet wells, manhole structures and related equipment; cleans or clears sewer lines'[ 9 Assists in the installation of sewer lines and sewer tap -ins: participates in construction of sewer systems; maintains collection systems and manholes: p Deleted: PSPC' Deleted: 1 o /qu i 1 Wate4Maintenance_WorkerI Deleted:/wast"ater Skill in the efficient and safe operation of power tools, equipment and vehicles. Skill reading blueprints. Skill reading meters, gauges and charts. Skill responding to public works emergencies. Skill following written and oral instructions. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workine Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 100 pounds. Regularly exposed to sounds and smells associated with equipment and materials. Occasionally works in confined spaces, in close proximity to electrical, noise and mechanical hazards. Licensing/Certification Requirements: A valid California driver's license at a level appropriate to the equipment operated and the ability to acquire a valid Class B California driver's license within one year of appointment.. California Department of Health Services Grade II Water Distribution Operator Certification within one year of appointment. Minimum Oualifications: Graduation from high school or GED including coursework in mechanics, building construction and/or maintenance work, or related trades; or an equivalent combination of education and experience. Deleted: PSPC Deleted: I ome 2 /2007 144 City of El Segundo, CA Job Description Job Code:,__ Deleted: 1430 WATERN MAINTENANCE WORKER II Deleted: PA ASTEwATER Definition: Under general supervision, performs a variety of semi - skilled and skilled tasks in the installation, construction and maintenance of the City water distribution system, pumping and equipment maintenance operations.. Deleted: and/or wastewaerpumping plants. sewer line,. wells and related equipmentlt Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Assists lead worker in the training and daily work of less experienced water, maintenance Deleted: wastewarer workers. Operates equipment, digs and backfills trenches, installs, maintains, services and repairs all aspects of existing and new water services; flushes water systems, performs preventive - Deleted: cleans main., and maintenance on pumps, pump motors and equipment; evaluates pumping operations and makes adjustments as necessary; performs maintenance and repairs on pump buildings and facilities. Adjusts reservoir to ensure adequate supply of domestic water, maintains reservoir facilities and grounds; adjusts chlorinators; chlorinates water; collects samples of domestic water as required for laboratory analysis. performs pipefitting and valve repair work; cuts and replaces concrete and/or asphalt. Responds to emergency calls for assistance from the public or other agencies; takes appropriate public safety measures and initiates corrective action. Operates, maintains and performs minor repairs to equipment, tools and vehicles. Knowledge. Skills and Other Characteristics: Knowledge of water distribution facilities,,general construction and maintenance procedures. Knowledge of operating principles of valves, motors and pumps. Knowledge of equipment capabilities, limitations and safe operating characteristics. Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned equipment. Knowledge of OSHA safety standards related to all aspects of assigned tasks. I . . _ . 110/2007 Deleted: Inspects. performs preventise maintenance and repair of the wastewater system including sewer mains and lines. sewer storm drain lift stations. pumps. tanks, motors, wet wells. manhole structure, and related equipment. cleans or clear- sewer linesJt Y Installs sewer lines and sewer tap -ins: participates in construction of sewer systems; maintains collection systems and manhole,, p Deleted: procedures for wastewater yslems. Deleted: PSPC Deleted: 10 /99 �U Water Maintenance Worker II Knowledge of methods of collection and preserving domestic water samples. Knowledge of City geography and the layout of the watet;systems. Skill in installation, repair and maintenance of all aspects of watei;systems. Skill in the efficient and safe operation of power tools, equipment and vehicles. Skill reading blueprints. Skill reading meters, pump gauges and charts. Skill responding to public works emergencies. Skill following written and oral instructions. Skill utilizing public relations techniques in responding to inquiries and complaints. Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public. Workint3 Conditions: Regularly exposed to vehicular traffic. Regularly required to lift and/or carry up to 100 pounds. Regularly exposed to sounds and smells associated with equipment and materials. Occasionally works in confined spaces, in close proximity to electrical, noise and mechanical hazards. Licensine/Certification Requirements: A valid Class B California driver's license,_ California Department of Health Services Grade I1 Water Distribution Operator Certification. Minimum Oualifications: Graduation from high school or GED and two (2) years experience in the installation, maintenance and repair of water systems and/_or similar construction, or an equivalent combination of education and experience. I._ . ,1 0/2007 Deleted: Water /\Vameuater Deleted: /wastewater Deleted: /wastewater Deleted: at a level appropriate to the equipment operated. Deleted: Collection system Certification. Deleted: / wastewater Deleted: PSPc Deleted: l om) X10 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 16, 2007 AGENDA HEADING: Consent Agenda Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Civil Engineering Associate. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1) Approve the examination plan; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job classifications. Approval of exam plans for Merit System job classifications in all City Departments has been required since the passage of initiative Ordinance No. 586 in April 1962. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Various Project Phase: Appropriation Required: Yes X NO ORIGINATED BY: DATE: October 8, 2007 4 V 4 -Z Bob Hyland, Interigi Director o uman Resources REVIEWED B : DATE: Jeff S , City Manager Agenda 564 0 ail BACKGROUND & DISCUSSION: For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques: 1. Written; 2. Oral; 3. Demonstration; 4. Any evaluation of education, experience, or skills or physical fitness, which fairly evaluated the relative capacities of the applicants. Police and Fire Departments: The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following: 1. Oral; 2. Demonstration; 3. Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness, which fairly evaluates the relative capacities of the applicant. Civil Engineering Associate Structured, Technical Oral Interview (Open- Competitive) 100% This proposed examination plan reflects the recent retirement of the incumbent. i�� EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a Resolution to correct and establish the monthly salary range for the job classification of Geographic Information Systems Analyst. (Fiscal Impact: $94,000) RECOMMENDED COUNCIL ACTION: 1) Adopt the Resolution establishing a basic monthly salary range for the job classification of Geographic Information Systems Analyst; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Resolution #4522 adopted at the September 18, 2007 council meeting established a GIS Analyst position and salary schedule. This original resolution incorrectly listed the intended salary range and title for the position. This new resolution corrects the error. The corrected salary range was budgeted appropriately in the Fiscal Year 2007/2008 budget and this resolution reflects that number. ATTACHED SUPPORTING DOCUMENTS: 1) Resolution establishing basic monthly salary range. FISCAL IMPACT: N/A Operating Budget: $94,000 Amount Requested: Account Number: 001 - 400 - 2505 -4101 Project Phase: Appropriation Required: _Yes X No ORIGINA D: DATE: VCTODer "I o, LUU / Bill Crowe, Assistant City Manager REVIEWED DATE: Jeff ity Manager rOD-1 1�3 RESOLUTION NO. A RESOLUTION ESTABLISHING A BASIC MONTHLY SALARY RANGE FOR THE JOB CLASSIFICATION OF GEOGRAPHIC INFORMATION SYSTEMS ANALYST. Be it resolved by the Council of the City of El Segundo as follows: Section 1: The City Council approves the following basic monthly salary range: Step A Step B Step C Step D Step E GIS Analyst Range 38s 5093.22 5351.06 5621.96 5906.57 6205.59 Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. PASSED AND ADOPTED this 16'" day of October , 2007. Kelly McDowell, Mayor �1� EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to grant a bid withdrawal for Stephen Doreck Equipment Rentals, Inc. in accordance with Public Contract Code § 5101 and award a public works project to John T. Malloy, Inc. for Replacement of Water Mains, located at the 600 -700 block of Lomita and Sierra Streets, 800 block of Bungalow Drive, 800 block of Maryland Street and 900 -1000 block of Walnut Avenue in the amount of $742,125.00 Approved Capital Improvement Project - Project No. PW 07 -10 (Contract Amount = $742,125.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Grant Stephen Doreck Equipment Rentals, Inc.'s request to withdraw its bid because of mistake in accordance with Public Contract Code § 5101; (2) award a public works project to John T. Malloy, Inc. as the lowest responsible bidder; (3) Authorize the City Manager to execute a Standard Public Works Contract in a form as approved by the City Attorney with John T. Malloy, Inc. in the amount of $742,125.00; and (4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Background and discussion continued on the next page......) ATTACHED SUPPORTING DOCUMENTS: Notice of withdrawal letter Location map FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: $1,255,672.93 $ 816, 337.50 501 -400- 7103 -8207 Award of Contract No ORIGINAT DATE: /41/� a . 7 v Steven Finton, Director of Public Works REVIEWED B DATE: Jeff art, City Manager 10 .4 f ..- 11J BACKGROUND & DISCUSSION: (continued) On July 17, 2007, the City Council adopted the plans and specifications and authorized staff to advertise the project for competitive bids. On September 18, 2007, the City Clerk received and opened the following twelve (12) bids: COMPANY AMOUNT Stephen Doreck Equipment Rentals, Inc. $ 673,363.76 John T. Malloy, Inc. $ 742,125.00 Special Service Contractors $ 763,748.00 J. DeSigio Construction, Inc. $ 803,335.00 The SJ&B Group Inc. $ 819,645.00 West Valley Construction $ 867,415.00 Robert G. Castongia $ 868,493.00 Simich Construction Co., Inc. $ 907,705.00 Majich Bros., Inc. $ 930,450.00 Cedro Construction $ 961,700.00 Papl, inc. DBA: Excel Paving $1,077,147.00 Zondiros Corporation $1,098,270.00 Stephen Doreck Equipment Rentals, Inc. has requested that they will be relieved from their bid citing that there was a mathematical error in calculating their bid as described on the attached letter. Staff notified the second lowest responsible bidder, John T. Malloy, Inc. they were in agreement to perform the work and honor their bid amount of $742,125.00. John T. Malloy, Inc. references verified successful experience with similar projects and they have completed projects for the City in the past. Funding for this project is available through the Fiscal Year 2006 -2007 Capital Improvement Program (Water Enterprise Funds). It is recommended that a Public Works Contract be awarded to John T. Malloy, Inc. in the amount of $742,125.00. The amount requested includes the total bid of $742,125.00 and an additional 10% for potential change orders due to unforeseen conditions. 10- 04- 07;19;43 ; 13106400489 9 Zi z STEPHEN DORECK EQUIPMENT RENTALS, INC. GENERAL ENGINEERING CONTRACTOR License No. A665471 8026 E. Tarma Street Long Beach, CA" 90808 Tel (562) 608 -8532 Fax (562) 431- 8878NCell Ph. (562) 733 -8821 September 20, 2007 City of El Segundo 350 Main Street El Segundo, CA 90245 ATTN: Maryam .]Ions Ref: Replacement of Water Lines 2006 Project No.: PW 07 -10 Dear Maryam, Per our conversation on September 20, 2007 I am requesting to decline the project that we bid to the City of El Segundo on September 18, 2007. In carefully reviewing our extension of our numbers, we miss calculated some of the bid items. In calculating my number's 1 left off $20.00 more off my Per Liner Feet on the pipe, instead of $69.00 It should have been $89.00. When reviewing my number's I noticed the error. We are so sorry for the inconvenience, If you would like to call me you may reach me on my cell phone (562) 733 -8821. Sincerely, St46toreck, ice President Stephen Doreck equipment Rental, Inc. 96% P.02 �fy � 4t . t Alf �j� � � o /� 9 i 40 A 200 1 .. tl1l 1`a � ,�►i� ; mar �. IC w� ��.♦ ice.. dci _fic ocean r y oo y� oc V� i ✓ / Z A .i,al 1 ,� EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept as complete the public works project for water mixers in the 3.1 Million Gallon Circular Tank and the 6.3 Million Gallon Reservoir at 400 Lomita Street. Capital Improvement Program RFP No. 07 -05. Water Project No. 7103 -8229 (Final Contract Amount = $179,000.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; and (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 7, 2007, the City Council awarded a contract to DenBoer Engineering & Construction in the amount of $179,000.00 for the installation of water mixers in the 3.1 Million Gallon Circular Tank and the 6.3 Million Gallon Reservoir at 400 Lomita Street. The mixers were installed on September 13 and 14, 2007 in both City reservoirs to the satisfaction of the City. These four (two in each reservoir) mixers are solar powered and will satisfy more than the required EPA mixing recommendation in the City's reservoirs for the City to consider raising the water level for emergency preparedness options. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT: Operating Budget: Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: _9RLGINATED B Dan rcia, Assista REVIEWED Jeff art, City Man Engineer $179,000 0 301 - 400 - 7103 -8229 Accept the work as complete No DATE: / -P &/ DATE: /G (/(/ � �iJ 1 1 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Water Mixers in El Segundo's Three Reservoirs at 400 Lomita Street Project No.: PW 07 -05 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Water Facility 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on September 13, 2007. The work done was: Installation of Water Mixers on two of the three City water reservoirs at 400 Lomita Street. 6. On October 16, 2007, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: DenBoer Engineering and Construction 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Public Street. 9. The street address of said property is: 400 Lomita Street Dated: Steve Finton City Engineer VERIFICATION I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2007 at El Segundo, California. Steve Finton Director of Public Works /City Engineer Notice of Completions \PW 07 -04 EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the award of a public works project to Ace Electric, Inc. for replacing field lighting and the centerfield scoreboard at the Recreation Park Baseball Field (Stevenson Field) on the west side of Eucalyptus Street between Grand Avenue and Pine Avenue — Project No. PW 07 -07 — (Fiscal Impact = $160,000.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award a public works project for replacing field lighting and the centerfield scoreboard at the Recreation Park Baseball Field to Ace Electric, Inc.; (2) Authorize the City Manager to execute a Standard Public Works Contract in a form approved by the City Attorney with Ace Electric, Inc. in the amount of $160,000; (3) Appropriate funds in the amount of $37,000 to the Recreation Park Lighting project from funds previously appropriated to the Washington Park Irrigation System Replacement project; and, (4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On June 5, 2007, City Council approved the plans and specifications and authorized staff to solicit bids for replacement of field lighting at Stevenson Field and the Softball Field. No bids were received. As provided in the Public Contract Code, staff contacted contractors in an attempted to negotiate a contract. Negotiations were entered into with three contractors, but staff was not successful in negotiating a price within the allotted budget for the project. On August 21, 2007, City Council approved a reduction in the project scope to address Stevenson Field only and again authorized staff to solicit bids. (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: Location map FISCAL IMPACT: CIP: $113,000 Operating Budget: $10,000 Amount Requested: $123,000 Account Number: 301 -400- 8202 -8473, $113,000; 001 - 400 - 5102 -6206, $10,000 Project Phase: Award of Contract Appropriation Required: Yes $37,000 from 301 -400- 8202 -8458 Washington Park Irrigation System Replacement Project ORIGINATE BY: DATE: Ste a Finton, Director of Public Works REVIEWED Jeff Manager DATE: // iii Background and Discussion Continued On October 2, 2007, one bid was received in the amount of $160,000 from Ace Electric, Inc. Ace Electric, Inc. is a well qualified contractor with verified experience with similar projects. The $160,000 bid amount is more than the $123,000 budget for the project. It is recommended that Council approve the appropriation of funds in the amount of $37,000 for this project from funds previously appropriated to the Washington Park Irrigation System Replacement project in the Fiscal Year 2007 -2008 Capital Improvement Program. A request will be submitted through the FY 2008 -2009 Capital Improvement Program Advisory Committee process if additional funds are required to complete the Washington Park project. The new fixtures will be significantly more energy efficient and will require only 60% as many fixtures to provide similar lighting levels. Additionally, the new fixtures will reduce light overspilt into adjacent neighborhoods and will reduce the impact of the parks activities on neighbors. The following chart indicates the cost savings and reduction in carbon dioxide emissions that are expected upon completion of the project. Chart of Savings for Baseball Field Only Scoreboard Also included in this project is the replacement of the scoreboard at Stevenson Field. The existing scoreboard has been problematic and only displays the total score. The Babe Ruth Baseball Program has donated a new, state -of- the -art, scoreboard for installation at Stevenson Field. Washington Iron Works has generously provided steel mounting poles for the installation. Removal of the existing scoreboard and mounting poles, construction of pole foundations, installation of donated poles and scoreboard and installation of electrical connections is included in the proposed contract and will be funded from the Recreation and Parks Operating budget in the amount of $10,000. Installation of the donated scoreboard at the City's cost is in keeping with past scoreboard installations at the Softball Field and George Brett Field. 1�.,. Current After Project Reduction Fixture Count 63 38 25 Kilowatt draw per 1.62 kW /hr 1.56 kW /hr 0.10 kW /hr fixture Total kilowatt 102.5 kW /hr 59.4 kW /hr 43.1 kW /hr consumption Energy cost per kw $0.12 $0.12 $0.00 hour Total Energy cost $12.30 $7.13 $5.17 per hour Total energy cost $12,300 $7,130 $5,170 savings Per Year assuming 1000 hrs. per year use Lbs. CO2/Yr. at 140,425 lbs. 81,378 lbs. 59,047 lbs. reduced 1.37 lbs/kWh Scoreboard Also included in this project is the replacement of the scoreboard at Stevenson Field. The existing scoreboard has been problematic and only displays the total score. The Babe Ruth Baseball Program has donated a new, state -of- the -art, scoreboard for installation at Stevenson Field. Washington Iron Works has generously provided steel mounting poles for the installation. Removal of the existing scoreboard and mounting poles, construction of pole foundations, installation of donated poles and scoreboard and installation of electrical connections is included in the proposed contract and will be funded from the Recreation and Parks Operating budget in the amount of $10,000. Installation of the donated scoreboard at the City's cost is in keeping with past scoreboard installations at the Softball Field and George Brett Field. 1�.,. CA19 NOIIVIAV OA19 NOI IVIAV S w N d u Z V1 d .1 �L-3 m O O •O �ii I i f; W W AL CL a I OAIB V03Alnd3S N OAl9 V03Aind3S S C .+� 19 NOlONIHSVM .0 V .� u W W J a. C W ix L O N U cu �Q CL O o C U . 0 � �.. CU ED � ¢' ' L W N1S C leon3� iL i 1S NIVW _ _ J 4m U Z W y d 4) C 3 L w N d u Z V1 d .1 �L-3 EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Athletic Facility Project at 2201 East Mariposa Avenue and an amendment to the existing Professional Services Agreement with RJM Design Group for design services rendered during the construction of Athletic Facility. (Fiscal Impact = $146,271.99 Change Order No. 3 plus amendment amount) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the Director of Public Works to execute Change Order No. 3 to the existing Public Works Contract with Ohno Construction Company Inc. in the amount of $124,847.92; (2) Authorize the City Manager to execute an amendment to the existing Professional Services Agreement with RJM Design Group, Inc. in the amount of $21,424.07; and (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 5, 2006, the City Council awarded a contract in the amount of $4,560,387.30 for the construction of the Athletic Facility at 2201 East Mariposa Avenue. The City Council also approved $164,612.70 for construction contingencies. (Background and Discussion continued on following page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number: Project Phase: Appropriation Required: $5,348,976.00 $ 146,271.99 301 - 400 - 8201 -8998 Approval of Change Order and amendment Yes, $20,578.00 in TPG Reimbursements WORIGIN ED B DA TE: 7 inton,pilrpoctor of Public Works REVIEWED Jeff Citv Man DATE: M-� 13 BACKGROUND & DISCUSSION: (continued) On March 6, 2007, the City Council approved Change Order No. 1 in the amount of $538,676.00 adding Alternative Bid Items funded by Thomas Properties Group (TPG) reimbursements. On April 3, 2007 Council approved Change Order No. 2 providing for the installation of "Campus El Segundo" logos and wording in the amount of $85,300 also funded by TPG reimbursements. TPG has also committed to fund additional changes to the Logo in the amount of $20,578.00 which are included in Change Order No. 3 below. Change Order No.3 During construction of the facility, additional work was required at additional expense. All of the items are combined into a single Change Order No. 3 in the amount of $124,847.92 and includes the following items of work: Item No. Description of Changes Amount 1 Add Stairways and Railing at four locations 42,301.82 2 Deputy inspection 11,446.60 3 Hauling a ay excess dirt 14,500.00 4 Extend utility line to corner of property for Edison connection 6,532.15 5 Installation of additional tubing for windows 1,337.27 6 Additional footing at Plaza planters 7,383.70 7 Attic access doors 1,578.40 8 Gator 10,984.02 9 Additional hand rail at Plaza 3,838.49 10 Hook up fire alarm bell, operating controls for garage roll up doors, install additional 120V & 208 V GFI outlets, 8,533.00 11 Increase in feeder length (100) to relocate booster pump 1,188.00 12 Electrical connections for hand dryers and additional outlets 4,808.20 13 Revised "CAMPUS" Loo 20,578.00 14 Electrical work for future installation of security cameras 8,178.27 15 Credit for deletion of stainless steel doors - 18,340.00 Total Change Orders $124,847.92 Contract Quantities Vs. Actual Quantities When construction contracts are awarded, the contract amount is based on unit prices and i25 estimated quantities. Actual quantities typically vary from the original estimate. Actual measured quantities will yield a net increase to the contract in the amount of approximately $30,000. A detailed accounting of measured quantities will be submitted for Council consideration upon formal acceptance of the project. Funding Status The following provides a status of funding for the project and an estimate of funds to be available upon final completion. Funding Costs Funding Available at time of contract award Including contingency funding $4,725,000.00 Reimbursements to be provided by TPG • Change Order No.1 Additive Alternate bid Items plus chainlink fence $615,731.00 • "CAMPUS" field logos $ 85,300.00 • Modifications to logos $ 20,578.00 Total TPG reimbursements $721,609.00 Total Construction Funding $5,446,609.00 • Original contract amount with Ohno Construction $4,560,387.30 • Change Order No. 1 Additive Alternate items (TPG Reimb.) $538,676.00 • Change Order No. 2 "CAMPUS" Field Logos (TPG Reimb.) $85,300.00 • Recommended Change Order No. 3 $124,847.92 Total Cost Ohno Contract $5,309,211.22 • RJM Design Group Amendment 1 $61,155.00 • RJM Design Group Amendment 2 $21,424.07 Total RJM Amendments $82,579.07 Estimated additional cost of work At unit prices $30,000.00 Balance Estimated balance upon completion $24,818.71 i�u Amendment to Agreement with RJM Design Group On February 7, 2006, the City entered into a Professional Services Agreement with RJM Design Group (RJM) in the amount of $190,950 for the design of the Athletic Facility. On March 6, 2007, Council approved an amendment to the agreement in the amount of $61,155 bringing the total agreement amount to $252,105. Construction and permit processing services not covered by the original agreement were rendered by RJM during the project. The cost of those services totals $21,424.07 and will bring the total agreement amount to $273,529.07. Final Acceptance The contractor is completing punchlist items and should be complete in the next several weeks. Additionally, the contractor is installing electrical connections to accommodate security cameras in the future. Upon completion of all items, formal acceptance of the project will be submitted for Council consideration. 4 I�7 1 � f EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building until February 1, 2008 in celebration of their company's 70 High Definition channels at 2230 East Imperial Highway. Applicant: DIRECTV (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Approve DIRECTV's request to install an oversized sign until February 1, 2008; and /or 2. Alternatively, discuss or take other actions related to this item. BACKGROUND & DISCUSSION: On October 3, 2008, DIRECTV submitted a letter to the City requesting approval of a 14,960 square -foot (187'W x 80'H) temporary sign. Section 15 -18 -8H of the Municipal Code requires that any sign over 500 square feet in area must be approved by the City Council. The proposed sign would be displayed for approximately three and a half months until February 1, 2008, and cover most of the north face of the building at 2230 East Imperial Highway, which is entirely occupied by DIRECTV. The sign would have people in a neighborhood setting looking up at high definition channel logos in the sky. The orange and blue text on the banner will say "They're here. Over 70HD channels. Soon, up to 100 will arrive." The sign will also display DIRECTV's logo. The sign would be made of a perforated material affixed directly on the building glass with adhesive, which would allow light to pass through the sign. The sign would be lighted at night from 5:00pm to 6:00am with two temporary floodlights placed in the parking lot in front of the building. The City Council has approved several temporary banners of the same size for DIRECTV in the past. Last year the City Council approved a 14,960 square -foot (187'W x 80'H) temporary sign that was installed for two months from February 28, 2006 to April 28, 2006. ATTACHED SUPPORTING DOCUMENTS: 1. Letter of Request from Mark Hannah, Site Management Director, dated September 26, 2007. 2. DIRECTV Sign Illustration. FISCAL IMPACT: Operating Budget: NIA Amount Requested: NIA Account Number: NIA Project Phase: NIA Appropriation Required: _ Yes X No ORIGINAT Y: � DATE: Gary Chicots, Direc Planning and Building Safety REVIEWE7BY: DATE: `� /` / 14 Jeffrey ty Ma nager PAPlanning & Building Safety\Kim \Council Reports0irectvSTAFF REPORT CC.2007.10.16.doc J 1�0 I P—M100i DIRECTV September 26, 2007 Community, Economic and Development Services Department City Hall 350 Main Street El Segundo, CA. 90245 RE: DIRECTV Corporate Building Banner Approval DIRECTV is celebrating the launching of 70 high definition channels. This celebration, as in the past will include a banner on the Corporate Building of DIRECTV (2230 East Imperial Hwy. El Segundo). DIRECTV is submitting a banner concept for city approval. Description of Proposed Concept: Concept: Adhesive banner measuring 187' x 80' on the north side of building with (2) stage lights to illuminate banner at night. Description of Banner. People in a neighborhood setting looking up at high definition channel logos in the sky. Banner Text: They're here. Over 70HD channels. Soon, up to 100 will arrive. Installation of selected concept: All necessary drawings and permits will be obtained per City of El Segundo requirements. Banner Duration: Install banner after city approval to February 1, 2008 Banner Illumination: Everyday from 5pm to 6am. Vendor's Involved: TBD Thank you for supporting DIRECTV in our celebration of the launching of an additional 70 high definition channels. Reg rds, Mark annah Director, Site Management w /attachment 2230 E. Imperial Hwy El Segundo, CA 90245 OCT 0 3 2007 'lf MATERIAL SAFETY DATA SHEET I. CHEMICAL PRODUCT AND COMPANY IDENTIFICATION Manufacturer's Name: Clear Focus Imaging, Inc. Address: 60 Maxwell Court City, State, and Zip: Santa Rosa CA 95401 Emergency Telephone Number: (707) 544 -7990 Other Information Calls: (707) 544 -1886 Date Prepared: October 1, 2002 Material Identity Name: ClassicVue- CFEABW, SuperVue- CFEABWSV, ImageVue- CFEABWIV 2. COMPOSITION/INFORMATION ON INGREDIENTS Film: Polyvinyl chloride Adhesive: Permanent solution acrylic Liner: Kraft siliconized one -side 3. HAZARDS IDENTIFICATION Potential Health Effects and First Aid Measures Eye: Adhesive may cause mild eye irritation. If possible, carefully remove from eye tissue and flush eyes with water or buffered saline solution. Seek medical attention. Skin: Adhesive may cause mild skin irritation. Remove product immediately and wash affected area with soap and water. Seek medical attention. Swallowing: Choking may occur when swallowed. Provide appropriate steps to remove item from the airway. Inhalation: Not likely. 4. FIRE FIGHTING MEASURES Hazardous Products of Combustion: Carbon dioxide, carbon monoxide, various hydrocarbons Extinguishing Media: Water, regular foam, carbon dioxide, dry chemical 5. ACCIDENTAL RELEASE MEASURES Solid product. Accidental release is not possible. 6. HANDLING AND STORAGE Handling: Standard safe material handling procedures are recommended. Storage: Product should be stored at 50% relative humidity and at temperatures from 50° F (10° C) to 90° F (33° Q. 7. EXPOSURE CONTROLS AND PERSONAL PROTECTION - No special measures are necessary with proper use of product. 8. PHYSICAL AND CHEMICAL PROPERTIES Form: Solid pH: 7.0 (adhesive) Color: White Flash point: not applicable with proper use Odor: None 1 OCT 0 3 1007 - 1aj� 8. PHYSICAL AND CHEMICAL PROPERTIES (cont.) Explosion limits: Upper — none Lower — none Ignition temperature: Not applicable with proper use Vapor pressure: Not applicable 9. STABILITY AND REACTIVITY Thermal decomposition: None with proper use Hazardous reaction: None with proper use 10. TOXICOLOGICAL INFORMATION The product yields no harmful health effects with proper use. 11. ECOLOGICAL INFORMATOIN The product yields no harmful environmental effects with proper use. 12. DISPOSAL CONSIDERATION The product may be disposed of with domestic solid waste in accordance with local regulations. 13. TRANSPORT/REGULATORY INFORMATION The product is not regulated for labeling or transportation. 14. OTHER INFORMATION The information provided herein is believed to be accurate but is not warranted to be whether originating with the company or not. Recipients are advised to confirm in advance of need that the information is current, applicable, and suitable to their circumstances. F:Off/Mast/MSDS -r OCT 0 3 2007 iii PRODUCT PERFORMANCE GUIDE * What is the adhesive strength of the material? 16.5 N /25mm (tested by Scientific Services Laboratory, Melbourne, Australia) * How will it effect the structure of the building? There should be no effect on the structure of the building. * How much UV does it block? 75.8% * Percentage of the following: * Ultra violet light transmitted 24.2% * Ultra violet light blocked 75.8% * Ultra violet light rejected 99.1% * Total solar energy transmitted 34.69% * Total solar energy reflected 36.5% * Total solar energy absorbed 29.0% * Visible light (daylight) transmitted 36.67% *.Visible light (daylight) reflected 41.9% * Shading co- efficient 48% * Please list company or laboratory that tested the product Tested by UNI Search, University of New South Wales, Australia OCT 0 3 2607 -''7 ry EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding a Memorandum of Understanding (MOU) between the City of El Segundo's Library Services Department and the El Segundo Unified School District for continued services to four school libraries. (Fiscal Impact $213,000) RECOMMENDED COUNCIL ACTION: Recommendation: (1) Approve a Memorandum of Understanding for Library services between the City and the El Segundo Unified School District for a three year term; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City's Library Services Department has provided administrative functions to the School District libraries since December 3, 1991, through a "Library System Affiliation Agreement ". On January 18, 1994, the agreement was renewed with an additional "Definition Table" to further delineate the terms of each party's responsibilities. In subsequent years, the agreement has been renewed without changes since 1995. Between the years 1999 -2003, all three school libraries were modernized and re- furbished by the School District, plus an elementary school library was added at the Richmond Street School to bring the total libraries being administered by the City Library to four school libraries. (The other schools are Center Street School Elementary, the Middle School, and the High School.) Three part-time school clerks were hired by the City for the Richmond St. School Library and significant fund - raising was done by the PTA and the Friends of the Library to create a core collection of books and materials at the Richmond School. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1. MOU document. FISCAL IMPACT: Operating Budget: $213,000 Amount Requested: None Account Number: 6103 -4102; 6103 -5507; 6103 -6214 Project Phase: MOU Agreement for continued services Appropriation Required: _Yes x No (Approved in Library's Budget FY 2007/08) ORIGINATED BY: DATE: Debra Brig , Library Services Director REVI rt City Manager DATE: -15 .1 A 1 ,i 4 Staff Report: October 2, 2007 Page 2 Background and Discussion (continued) Re- classifications for the school library clerks to Library Assistant level duties were approved for FY 2007/08. This allowed City staff to provide higher levels of support to students and teachers in finding appropriate materials for homework assignments and book reports, instructing students in the use of library resources and performing storytimes to the lower grade levels, K -4. Therefore, because of these recent changes in services to the school libraries since the 1994 "Affiliation" document, staff is now recommending a MOU for Library Services which better states the current level of operation and services in all four school libraries. Many of the continued administrative duties by the City and responsibilities between the two parties have been carried over to the MOU from the renewed "Affiliation Agreements" of 1994 -2002. The changes include the new classifications of the part-time staff from Clerks to Library Assistants, the addition of the Richmond Street School, and further definitions of City /School technology support and library facility functions to reflect the advances in modern library practices. A three (3) year agreement is recommended at this time with renewal options at the end of this period, and a termination clause by either party of ninety (90) days. i •� J MOU BETWEEN THE CITY OF EL SEGUNDO AND THE EL SEGUNDO UNIFIED SCHOOL DISRICT FOR LIBRARY SERVICES THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is made and entered into this 16TH day of OCTOBER, 2007, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city existing under the laws of California ( "CITY "), and EL SEGUNDO UNIFIED SCHOOL DISTRICT, a public school district organized pursuant to provisions of the California Education Code ( "DISTRICT "). ARTICLE 1. RECITALS. The Parties enter into this MOU with reference to the following facts, objectives, and understandings: Section 1.01 CITY views the four existing school branch libraries and their materials as important extensions to the public library's services; Section 1.02 CITY invested considerable resources into the administration and operation of this library system since December 3, 1991; and, Section 1.03 CITY and DISTRICT seek to continue a mutually beneficial agreement whereby the respective library facilities of the CITY and DISTRICT would be affiliated. ARTICLE II. DEFINITIONS Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of words and phrases used in this MOU: Section 2.01 "All library related capital improvements " means remodeling or expansion of the facilities. Section 2.02 "Building maintenance and janitorial services /supplies" means regular repairs and maintenance on all four school library facilities so that the sites are kept safe, and good working condition; and, that there is a regularly scheduled cleaning of all sites including floors, bathrooms, furniture, shelves, and trash removal. The DISTRICT will provide all janitorial supplies. Section 2.03 "Centralized... cataloging" means that for each book or material item, bibliographic information will be entered at the public library on their Online Computer Library Center (OCLC) database to obtain proper classification and standardized subject cataloging. This database information is then downloaded into a shared automated system between CITY and Page 1 of 6 DISTRICT. Section 2.04 "Centralized ordering" means CITY will order all materials for each school library site, and will coordinate with DISTRICT regarding school district purchase order numbers and accounts from which orders will be placed. Section 2.05 "Centralized... processing" means mean that after cataloging, CITY staff will adhere date due slips, property stamp, Dewey Decimal classification label, barcode, and book jacket all school library materials and send them in the delivery system to the appropriate library when completed. Section 2.06 "Computer hardware and software programs" means CITY will provide at each school site two dedicated computers with a shared automated system downloaded for staff to circulate materials, and will provide two dedicated computers for students to access the same shared online catalog. Section 2.07 "Coordinate materials purchased" means CITY will coordinate with DISTRICT for purchasing books and materials for all the school libraries to reduce costs and prevent duplication of titles when possible. Section 2.08 "Provide library staff' means: A. Two (2) -part-time Library Assistants at each of the Center Street, Richmond Street, and Middle School Libraries; B. One (1) -part -time Library Assistant at the High School Library; and, C. CITY will oversee and coordinate program needs, evaluation, implementation and review with each school site Principal and DISTRICT's Librarian. ARTICLE III. PARTIES' RESPONSIBILITIES Section 3.01 CITY'S RESPONSIBILITIES. CITY agrees to generally be responsible for: A. Administrative Functions: 1. Coordinate materials purchased for the school libraries by both DISTRICT and CITY; 2. Provide library staff to meet the needs of the library services at each school site as determined by CITY in consultation with DISTRICT; and, 3. Provide supervision, scheduling, hiring and evaluation of CITY personnel assigned to DISTRICT libraries; B. Establish policies and procedures at each school for: Page 2 of 6 i j � 1. Circulation of all materials and the collection of fines and fees; 2. Use of all library space within the facility including staff work areas, study rooms, shelving units, storage cabinets, equipment, and the main area of the library; 3. Scheduling class visits; 4. Hours of operation; CITY and DISTRICT agree that it is in the public's best interest that each library facility be operated exclusively for library functions. Accordingly, DISTRICT representatives will make efforts to limit disruption to library services. The DISTRICT will utilize alternative facilities when available and appropriate. 6. CITY and DISTRICT agree that it is in the public's best interest that each library facility be operated exclusively for library functions. Accordingly, DISTRICT representatives cannot, without mutual agreement and notification to the CITY, use library facilities for purposes other than library uses including, without limitation, administrative, faculty, testing, counseling purposes, or other activities which close the libraries during normal school hours and limit access to information resources. C. Centralized ordering, cataloging, and processing, of collection materials; and, D. Computer hardware equipment and software programs for the circulation of school library materials; and, for the shared access to the school library collections through CITY's online public catalog system. Section 3.02 DISTRICT'S RESPONSIBILITIES. DISTRICT agrees to generally be responsible for: A. All library related capital improvements; B. Providing furniture, fixtures, equipment, and consumable supplies related to library operations and services; C. Paying for all computers, printers, servers, cables, wireless equipment, and telecommunication costs, except for CITY's technology responsibilities; D. Building maintenance and janitorial services /supplies; E. A delivery system for transporting books, materials, documents, and correspondence between the four school libraries and main public library; and, F. Retaining an employee qualified to oversee the daily operations, collection development, Page 3 of 6 student instruction, and supervision of the High School library and the other school libraries ( "District Librarian "), in coordination with CITY's representatives and retaining an employee qualified to assist the District Librarian. G. The distribution of a quarterly calendar to library staff which lists scheduled testing dates, fire drills, or any other planned school activity which will close the libraries to individual students or limit classroom access. Section 3.03 JOINT ACCESS TO COLLECTIONS. CITY and DISTRICT will have equal access to the collections of the other for the benefit of their respective library users. ARTICLE IV. TERM Section 4.01 TERM This MOU becomes effective upon the date of its full execution and continues thereafter for a period of three (3) years. Upon the term expiring, DISTRICT and CITY may, by mutual agreement, extend this MOU for a similar or different period of time. ARTICLE IV. TERMINATION Either party may terminate this MOU by providing the other party with ninety (90) days advance written notice. ARTICLE V. INDEMNIFICATION Section 5.01 INDEMNIFICATION A. Each Party releases every other Party to this MOU from all liability to itself, its officials, officers, employees, agents, and volunteers, for any claims, damage, or demands for personal injury, death, or property damage, arising from or related to this MOU. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this MOU. ARTICLE VI. MISCELLANEOUS PROVISIONS Section 6.01 ASSIGNMENT. The Parties understand that their status as public entities are primary inducements for each to enter into this MOU. For this reason, the Parties agree that they will not assign or transfer any portion of or interest in this MOU. Any attempt to assign or transfer any portion of this MOU will be void. Section 6.02 SEVERABILITY. If any portion of this MOU is declared by a court of competent Page 4 of 6 jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this MOU will continue in full force and effect. Section 6.03 SUCCESSORS. All the terms, conditions and covenants of this MOU will inure to the benefit of and be binding upon the Parties' successors and assigns. The provisions of this Section will not be deemed as a waiver of any of the conditions against assignment. Section 6.04 NOTICES. All notices provided for herein will be in writing. Any notice permitted or required to be served upon party may be served upon that party at: For CITY: City of El Segundo City Manager's Office 350 Main Street E1 Segundo, CA 90245 For DISTRICT: E1 Segundo Unified School District Superintendent's Office 641 Sheldon Street El Segundo, CA 90245 Section 6.05 GOVERNING LAW. This MOU was executed in and will be construed in accordance with the laws of the state of California and exclusive venue for any action involving this MOU will be in Los Angeles County. Section 6.06 HEADINGS. The headings contained herein are for convenience in reference and are not intended to define or limit the scope of any provisions of this MOU. Section 6.07 RULES OF CONSTRUCTION. This MOU has not been drafted or prepared by either party hereto, the same being a fully negotiated MOU. Thus, the parties expressly agree that any rule of construction regarding interpretation in favor of one or the other party by reason of the party drafting the MOU will not apply. Section 6.08 ACCEPTANCE OF FACSIMILE SIGNATURES /COUNTERPARTS. A. The Parties agree that agreements ancillary to this MOU, and related documents to be entered into in connection with this MOU will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. B. This MOU may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. Page 5 of 6 i4ti IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO, Jeff Stewart, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney LION Karl H. Berger, Assistant City Attorney EL SEGUNDO UNIFIED SCHOOL DISTRICT Dr. Geoff Yantz Superintendent Page 6 of 6 ��jl EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding: (1) waiving first reading and introducing an ordinance to adopt the 2007 California Building Code, Volumes I and II, the 2007 California Electrical Code, the 2007 California Plumbing Code, the 2007 California Mechanical Code, the 2007 California Fire Code, the 2006 International Fire Code, the 2007 California Energy Code, and the 2007 California Administrative Code, with amendments, and (2) setting a public hearing date for November 7, 2007. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Recommendation to waive first reading and introduce an ordinance to adopt the 2007 California Building, Mechanical, Electrical, Plumbing, Fire, Energy, and Administrative Codes and the 2006 International Fire Code with amendments; 2. Set a public hearing for November 7, 2007; and /or 3. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: Ordinance No.—Adopting 2007 California Building Code, Volume I and II with amendments. Ordinance No. Adopting 2007 California Electrical Code with amendments. Ordinance No. Adopting 2007 California Plumbing Code with amendments. Ordinance No. Adopting 2007 California Mechanical Code with amendments. Ordinance No. Adopting 2007 California Fire Code and 2006 International Fire Code with amendments. Ordinance No. Adopting 2007 California Energy Code. Ordinance No. Adopting 2007 California Administrative Code with amendments. FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: _ Yes X No ORIGINA Gary Chi REVIEWE Jeff r Plaprring and Building Safety Manager DATE: DIVm 1 E3 P: \Planning & Building Safety \Staff Reports 2007 \2007 building & fire code update 10- 16- 07.doc y /, iY� STAFF REPORT: October 16, 2007 Page 2 BACKGROUND & DISCUSSION: (cont.) Introduction Every three years the State of California through the California Building Standards Commission (CBSC) adopts the model building codes (building, plumbing, mechanical, electrical, energy, fire, and administrative codes). Once the State adopts the model codes all local government agencies have approximately 180 days to adopt the State codes and add any local amendments. The California Building Standards Commission requires all jurisdictions throughout the State of California to begin enforcing the latest edition of the California codes by January 1, 2008. The Planning and Building Safety Department staff and the Fire Department staff recommend that the City Council adopt these new codes with amendments with an effective date of January 1, 2008. The California Building Code and other related California codes provide for minimum standards for any building or structure which is erected, constructed, altered, or demolished. Staff is recommending local amendments to the above - mentioned California codes to protect the welfare of the occupants and the economic viability of the community. Proposed Amendments Both the Building Safety Division and Fire Department staff are proposing a minimal number of amendments to the California Building and Fire Codes. Those changes are identified in the attached ordinances. The adoption of the new codes will have some effect but not a substantial effect on wood and metal construction. This is because the new codes contain most of the amendments made to previous codes which were adopted in 2002. Building Code The proposed building code amendments include adding definitions for administrator and building access; modifying the definitions for low -rise and mid -rise buildings consistent with the proposed fire code amendments to clarify that the height of a building is measured from the topside of the roof above the topmost space that can be occupied to the lowest floor level of building access; adding a requirement consistent with the proposed fire code amendments that requires Group B occupancy buildings (office buildings) larger than 12,000 square feet to have automatic sprinkler systems; and to add a requirement consistent with the proposed fire code amendments to require automatic sprinkler systems for buildings four stories or more in height. Other proposed building code amendments include continuing the 2002 adopted local amendments regarding the requirements and permit process for temporary buildings, structures and trailers; permit fees; construction debris; and what type of buildings require building permits; when permits can and cannot be issued because of environmental regulations and pending discretionary approvals before the Planning Commission. Additionally, a new proposed building code amendment includes a clarification that shear walls cannot be made of particle board, fiberboard, gypsum wall board or stucco. P: \Planning & Building Safety \Staff Reports 2007 \2007 building & fire code update 10- 16- 07.doc L} STAFF REPORT: October 16, 2007 Page 3 BACKGROUND & DISCUSSION: (cont.) Electrical. Plumbing , Mechanical, Energy and Administrative Codes All of these codes are being modified with local amendments to clarify that the setting of fees are by City Council resolution. There are a few additional local amendments outlined below. The proposed local amendments to the 2007 California Electrical Code include increasing the size of underground utilities for all residential or nonresidential structures requiring electrical services from a minimum two -inch (2 ") to three inch (Y) size underground raceway. The proposed local amendments to the 2007 California Mechanical Code include clarifications to the issuance of permits. The proposed local amendments to the 2007 California Administrative Code include continuing the 2002 adopted local amendment regarding the building code appeals board process. No other local amendments are proposed to the 2007 California Plumbing Code or 2007 California Energy Code. Fire Code The proposed fire code amendments include both the adoption of the 2007 California Fire Code and the 2006 International Fire Code. The proposed fire code amendments also include continuing to require the previously adopted local code requirements from the 2002 code regarding mid -rise buildings from 4 stories up to 75 feet in height, existing fire department access, water supply, and general fire safety requirements. Additional amendments regarding the above - mentioned four topic areas are proposed because they are not addressed in the 2007 California Fire Code and in the case of the requirements to maintain fire department access, water supply, and general fire safety requirements have not been incorporated in the International Fire Code. The mid -rise building amendments will only affect new construction and substantial building renovations, and are not retroactive to existing buildings. Fire Department staff proposes to have the existing mid - rise, fire department access, water supply and general fire safety requirements continued. The mid -rise requirements will continue to allow developers to realize a cost savings. Proposed Ordinance Effective Date Taking into consideration the amount of building permit and plan check activity on -going in the city, it may be appropriate to consider modifying when the new standards would be effective. The anticipated effective date for the new code would be December 7, 2007 based upon a November 7th hearing date. Staff is recommending that the city ordinance effective date coincide with the State's effective date of January 1, 2008. This would provide additional time for applicant's to adjust their projects to the new standards. Therefore, any project that is submitted for Building Safety Division plan review prior to the effective date of January 1, 2008 will be checked under the current building standards. Additionally, the Fire Department inspects all businesses on an annual basis. Adopting the Fire Code on January 1, 2008 will coincide with the 2008 annual fire inspection cycle. P: \Planning & Building Safety \Staff Reports 2007 \2007 building & fire code update 10- 16- 07.doc 3c�� STAFF REPORT: October 16, 2007 BACKGROUND & DISCUSSION: (cont.) Recommendation Page 4 The Planning and Building Safety Department and the Fire Department recommend that the City Council (1) waive first reading and introduce an ordinance to adopt the 2007 California Building Code, Volumes I and II with amendments, the 2007 California Mechanical Code with amendments, the 2007 California Electrical Code with amendments, the 2007 California Plumbing Code amendments, the 2007 California Fire Code with amendments, the 2006 International Fire Code with amendments, the 2007 California Energy Code, and the 2007 California Administrative Code with amendments, (2) set a public hearing date for November 7, 2007, and (3) establish January 1, 2008 as the proposed ordinance effective date. P: \Planning & Building Safety \Staff Reports 2007 \2007 building & fire code update 10- 16- 07.doc .445 ORDINANCE NO. AN ORDINANCE INCORPORATING THE 2007 CALIFORNIA BUILDING CODE VOLUMES IAND II ( "CBC ") BY REFERENCE AND AMENDING THE CBC BASED UPON LOCAL CLIMATIC, TOPOGRAPHIC, AND GEOGRAPHICAL CONDITIONS. The council of the city of El Segundo does ordain as follows: SECTION 1. FINDINGS. The City Council finds and declares as follows: A. In accordance with Health & Safety Code § 17958.7, it is in the public interest to adopt the 2007 Edition of the California Building Code Volumes I, and II ( "CBC ") with the changes set forth in this Ordinance. B. Pursuant to the requirements of Health and Safety Code § 17958.7, the City Council finds the following: 1. There are local geographical conditions justifying the CBC amendments set forth below. Specifically, the City is located in an area with a high probability for a severe seismic event. Studies resulting from the 1994 Northridge Earthquake determined that additional structural requirements in the City's building codes are needed to give buildings a reasonable degree of structural integrity to help protect public health and safety in the event of a seismic event; and 2. There are local topographical conditions justifying the CBC amendments set forth below. The City has hillside and flat land developments that require special drainage precautions. Structures would be subject to water damage without special requirements addressing site drainage. The City has a mixture of structures with varying heights that make fire suppression response difficult. Occupants of structures may be subject to fire and smoke hazards. C. The specific amendments of the CBC that fulfill this requirement: 1. CBC Chapter 16 to 23 regulate the general design requirements applicable to the construction of all structures and portion thereof regulated by this code. D. Based upon the foregoing findings, the changes made to the CBC by this Ordinance are reasonably necessary to provide sufficient and effective protection of life, health and property. Page 1 of 9 i U SECTION 2. Chapter 1 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended to read as follows: "CHAPTER 1 BUILDING CODE SECTION: 13 -1 -1: Adoption of California Building Code, 2007 Edition. 13 -1 -2: Amendments, Additions and Deletions. 13 -1 -3: Building Permit Limitations. 13 -1-4 Residential Noise Insulation Standards: Further Amendments to Code" SECTION 3. El Segundo Municipal Code ( "ESMC ") § 13 -1 -1 is amended in its entirety to read as follows: "13 -1 -1: ADOPTION OF CALIFORNIA BUILDING CODE, 2007 EDITION. Pursuant to California Government Code § 50022.2, the California Building Code, 2007 Edition, Volumes I and II published as Title 24, Part 2, of the California Code of Regulations, including Appendices Chapter 1, B, F, H, I and J ( "CBC ") are adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the CBC is on file in the office of the Building Officials and is available for public inspection as required by law." SECTION 4. ESMC § 13 -1 -2 is amended in its entirety to read as follows: "13 -1 -2: AMENDMENTS, ADDITIONS AND DELETIONS: A. DELETIONS TO THE CODE: Table No. 1 -A, entitled Building Permit Fees, of the CBC is deleted. Fees will be established by city council resolution. B. AMENDMENTS TO THE CODE: CBC § 108.4 is amended to add the following: When submittal documents are required by Section 106, Appendix Chapter 1, a plan review fee must be paid at the time of submitting documents for plan review. Plan review fees are set by resolution. The plan review fees specified in this section are separate fees from the permit fees and are in addition to the permit fees. Page 2 of 9 .L When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items, an additional plan review fee will be charged at the rate set by resolution. CBC § 202 is amended to add and /or modify the following definitions to read as follows: ADMINISTRATOR: The City Manager, or designee. BUILDING ACCESS means an exterior door opening conforming to all of the following: 1. Suitable and available for fire department use, opening onto or adjacent to a public way or a fire department access road as described in Section 902. 2. Located not more than 2 feet (609.6 mm) above adjacent ground level. 3. Leading to a space, room or area having foot traffic communication capabilities with the remainder of the building. 4. Designed to permit access with the use of keys available in an approved key lock box. LOW -RISE BUILDING is any building that is less than four stories in height from the lowest level of fire department access. Measurement will be from the topside of the roof above the topmost space that can be occupied to the lowest floor level of building access, as defined in Section 202. MID -RISE BUILDING is any building having space used for human occupancy four complete stories or more in height while being 75 feet (22,860 mm) or less in height and not defined as a high -rise building by Section 202. Measurement will be from the topside of the roof above the topmost space that can be occupied to the lowest floor level of building access, as defined in Section 202. CBC § 903.2.6 is amended to read as follows: § 903.2.6 Group B and M. An automatic sprinkler system must be installed throughout buildings containing a Group B or Group M occupancy where one of the following conditions exists: 1. Where a Group B or M fire area exceeds 12,000 square feet (1115M2) on any one floor; Page 3 of 9 � a � 2. Where a Group B or M fire are a exceeds 24,000 square feet (2,230 mZ) on all floors; and 3. The area of mezzanine must be included in determining the areas where sprinklers are required. CBC § 903.2.10.3 is amended to read as follows: § 903.2.10.3 Building four (4) stories or more in height. An automatic sprinkler system must be installed throughout all buildings having usable floor area four stories or more above grade, or buildings attached thereto. CBC § 910.1 is amended to read as follows: 910.1 General. Where required by this code or otherwise installed smoke and heat vents or mechanical smoke exhaust systems and draft curtains must conform to the requirements of this section. EXCEPTIONS: 1. Frozen food warehouses used solely for storage of Class I and II commodities where protected by an approved automatic sprinkler system. 2. Where areas of buildings are equipped with early suppression fast - response (ESFR) sprinklers, smoke and heat venting must be provided by mechanical smoke exhaust systems in accordance with Section 910.4 within these areas. § CBC 2306.4 is amended to remove CBC §2306.4.3, 2306.4.4 and 2306.4.5 but adding the following language: "No shear walls using particle board, fiberboard, gypsum wall board or stucco shall be permitted. Hold -down connectors must be designed to resist shear wall overturning moments using approved cyclic load values or 75 percent of the allowable earthquake load values that do not consider cyclic loading of the product. Hold -downs must be re- tightened just before covering the wall framing. Interior braced wall support. Interior braced wall lines must be supported on continuous foundations. CBC Tables 2306.4.3, 2306.4.4 and 2306.4.5 are deleted. Page 4 of 9 *4 4 CBC § 3103 is amended to read as follows: 3103 — TEMPORARY BUILDINGS, STRUCTURES, AND TRAILERS Temporary buildings or structures such as reviewing stands and other miscellaneous structures, sheds, canopies of fences used for the protection of the public around and in conjunction with construction work may be erected by special permit from the building official for a limited period of time. Such buildings or structures need not comply with the type of construction or fire - resistive time periods required by this code. Temporary buildings or structures must be completely removed upon the expiration of the time limit stated in the permit. Section 3103.1. General. Temporary structures must conform to the requirements of this chapter and the El Segundo Municipal Code. Section 3103.2. Defined. Temporary buildings, trailers, and structures are structures that are installed or constructed for a period of one year or less. Section 3103.3. Permit Required. A permit will be issued for each temporary structure installation subject to the approval of the Building Official. Section 3103.4. Application for Permit; Fees. Any person legally entitled to apply for and receive a permit must make such application on forms provided for that purpose. The person will give a description of the character of the work proposed to be done, and the location, ownership, occupancy and use of the premises in connection therewith. The Building Official may require plans, specifications or drawings and such other information as he may deem necessary. If the Building Official determines the temporary structure is in compliance with said Code, the Building Official will issue the permit applied for upon payment of required fee. Fees are set forth in the City's fee resolution. Section 3103.5. Time Extension. A request for an extension of time beyond one year must be made in writing and thereafter submitted to the City Council for its consideration and approval. The City Council may permit a one -year extension beyond the first, second, and third years if a valid building permit has been issued to construct a permanent building to replace such temporary structure, before any extension beyond the second year. Section 3103.6 Re- inspection Fees. A permit not renewed or cancelled by the termination date thereon will cause the Building Official to make weekly Page 5 of 9 -1 F_ I Ar N 0 inspections to assure conformance to Codes until such time the permit is renewed or cancelled. A re- inspection fee per unit for each inspection will be charged until such time the permit is renewed or cancelled by the permittee. In addition, any permit not renewed or cancelled within 180 days of expiration will have the Certificate of Occupancy revoked and the permittee will be charged a per day processing fee to offset the cost of further inspections, processing, and legal proceedings. Permitted Locations; Screening. Temporary structures may be permitted in all non - residential zones. Temporary structures installed or constructed for a period of three months or more must be screened from the public view when required by, and in a manner subject to the approval of the Building Official. CBC Appendix § J103 is amended as follows: J 103.3 and J 103.4 are added to read as follows: J103.3 Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee must be paid at the time of submitting plans and specifications for review. The plan review fee must be as set by resolution. Separate plan review fees will apply to retaining walls or major drainage structures as required elsewhere in this code. For excavation and fill on the same site, the fee will be based on the volume of excavation or fill, whichever is greater. J103.4 Grading Permit Fees. A fee for each grading permit will be paid to the Building Official as set forth by resolution. Separate permits and fees will apply to retaining walls or major drainage structures as required elsewhere in this code. There is no separate charge for standard terrace drains and similar facilities. CBC Appendix § J107 is amended as follows: J107.4.1 is added to read as follows: J107.4.1 Construction Debris. Construction debris cannot be buried on any construction site, and must be removed before final inspection. " SECTION 5. ESMC § 13 -1 -3 is amended in its entirety to read as follows. "13 -1 -3: BUILDING PERMIT LIMITATIONS: A. No building permit may be issued for any structure listed in this Section until the Planning Commission determines either: 1. That the project will not have a potential for a significant effect on the environment; or 2. That the significant environmental effects of the project would either Page 6 of 9 ��l be mitigated in a manner approved in a certified environmental impact report; or are overridden by findings in accordance with the Public Resources Code §§ 21000 et seq. B. The structures to which this section applies are: 1. Single- family residential units when such development is in conjunction with three (3) or more units. 2. Multi- family residences including apartments and condominiums involving more than six (6) residential units. 3. Multi- family residences including apartments and condominiums involving two (2) or more buildings irrespective of the number of units. 4. New commercial, institutional and industrial structures which exceed a maximum occupant load of thirty (30) persons. 5. New commercial, institutional and industrial structures exceeding a floor area of fifteen thousand (15,000) square feet. 6. New commercial, institutional and industrial structures whose parking requirements exceed seventy five (75) parking spaces. 7. New commercial, institutional and industrial structures involving four (4) or more such structures. 8. Additions to existing structures exceeding a floor area of ten thousand (10,000) square feet. 9. Tenant improvements which result in a change in land use or an unmet parking need." SECTION 5: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction - related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt in accordance with CEQA Page 7 of 9 AJ4- Guidelines § §15301 as a minor alteration of existing public or private structures involving no expansion of use; 15305 as a minor alteration in land use limitations which do not result in any changes in land use or density; and 15308 as an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment. SECTION 6: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 7: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 8: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other city ordinance to remain in full force and effect for all purposes. SECTION 9: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with SSMC § 13 -16 -3. SECTION 10: EFFECTIVE DATE. This Ordinance will become effective on the thirty first (31st) day following its passage and adoption. PASSED AND ADOPTED this day of , 2007. Kelly McDowell, Mayor Page 8of9 APPROVED AS TO FORM MARK HENSLEY, CITY ATTORNEY 0 Karl H. Berger Assistant City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety \Building \Code Adoption\2007 Codes\2007.10.16.Building Code Ord.doc Page 9 of 9 ORDINANCE NO. AN ORDINANCE ADOPTING THE 2007 EDITION OF THE CALIFORNIA ELECTRICAL CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows: SECTION 1:. The City Council makes the following findings and determinations: A. Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations; B. Pursuant to Government Code §§ 50022.2, et seq., the City may adopt other uniform codes by reference; C. It is in the public interest to adopt the 2007 Edition of the California Electrical Code ( "CEC ") with the changes set forth in this Ordinance; D. At least one copy of the CEC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2: Chapter 2 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 2 ELECTRICAL CODE SECTION: 13 -2 -1: Adoption of California Electrical Code, 2007 Edition. 13 -2 -2: Deletions to California Electrical Code. 13 -2 -3: Amendments to California Electrical Code. 13 -2 -1: ADOPTION OF CALIFORNIA ELECTRICAL CODE, 2007 EDITION. Pursuant to California Government Code §§ 50022.1 to 50022.8, the California Electrical Code, 2007 Edition, published at Title 24, Part 2, of the California Code of Regulations, including Appendices A through D ( "CEC") is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the CEC, is on file in the office of the Building Official and is available for public inspection as required by law. 13 -2 -2: DELETIONS TO THE CODE: CEC Section 89.108.4.2. is deleted. Page 1 of 4 iJJ 13 -2 -3: AMENDMENTS TO THE CODE: Section 13 -2 -3.1 is added to read as follows: 13 -2 -3.1 UNDERGROUND UTILITIES: All new residential or nonresidential structures requiring electrical services must be installed in an approved three inch (3") minimum size underground raceway. Section 13 -2 -3.2 is added to read as follows: 13 -2 -3.2 FEES: Fees will be adopted by resolution." SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction - related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt in accordance with CEQA Guidelines § §15301 as a minor alteration of existing public or private structures involving no expansion of use; 15305 as a minor alteration in land use limitations which do not result in any changes in land use or density; and 15308 as an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment. SECTION 4: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 5: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause Page 2 of 4 i J �i such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 7: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with ESMC § 13 -16 -3. SECTION 8: EFFECTIVE DATE: This Ordinance will become effective on the thirty first (31 st) day following its passage and adoption. PASSED AND ADOPTED this day of , 2007. Kelly McDowell, Mayor Page 3 of 4 1J� APPROVED AS TO FORM: Mark D. Hensley, City Attorney 0 Karl H. Berger Assistant City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety \Building \Code Adoption\2007 Codes\2007.10.16.Electrical Code Ord.doc Page 4 of 4 iJ ORDINANCE NO. AN ORDINANCE ADOPTING THE 2007 EDITION OF THE CALIFORNIA PLUMBING CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows: SECTION 1: FINDINGS. The City Council find and declares as follows: A. Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations; B. Pursuant to Government Code §§ 50022.2, et seq., the City may adopt other uniform codes by reference; C. It is in the public interest to adopt the 2007 Edition of the California Plumbing Code ( "CPC') with the changes set forth in this Ordinance; and D. At least one copy of the CPC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing. SECTION 2: Chapter 5 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 5 PLUMBING CODE SECTION: 13 -5 -1: Adoption of California Plumbing Code, 2007 Edition. 13 -5 -2: Deletions to California Plumbing Code. 13 -5 -3: Amendments to California Plumbing Code. 13 -5 -1: ADOPTION OF CALIFORNIA PLUMBING CODE, 2007 EDITION. Pursuant to California Government Code §§ 50022.1 to 50022.8, inclusive, the California Plumbing Code, 2007 Edition, published at Title 24, Part 5, of the California Code of Regulations, including Appendices A through L ( "CPC ") is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the CPC, is on file in the office of the Building Official and is available for public inspection as required by law. Page 1 of 4 11 j 13 -5 -2: DELETIONS TO THE CODE: Fees will be established by city council resolution. The 2007 California Administrative Code, as incorporated into the El Segundo Municipal Code, will govern the administration of the CPC. 13 -5 -3: AMENDMENTS TO THE CODE: CPC § 108.4.2 is amended to read as follows: Following is added to CPC § 108.4.2 When a plan or other data is required to be submitted by a Plan Review Fee will be paid at the time of submitting plans and specifications for review. Fees for the Plan Review will be set by city council resolution. When plans are incomplete or changed so as to require additional review, a fee will be charged as set by city council resolution." SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. SECTION 4: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 5: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. Page 2 of 4 i�U SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with ESMC § 13 -16 -3. SECTION 9: EFFECTIVE DATE. This Ordinance will become effective on the thirty first (31st) day following its passage and adoption. PASSED AND ADOPTED this day of , 2007. Kelly McDowell, Mayor Page 3 of 4 ,+b, 1 � APPROVED AS TO FORM: Mark D. Hensley, City Attorney 0 Karl H. Berger Assistant City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety \Building \Code Adoption\2007 Codes\2007.10.16.Plumbing Code Ord.doc Page 4 of 4 '6 ORDINANCE NO. AN ORDINANCE ADOPTING THE 2007 EDITION OF THE CALIFORNIA MECHANICAL CODE WITH AMENDMENTS. The Council of the City of El Segundo does ordain as follows: SECTION 1: FINDINGS. The City Council find and declares as follows: A. Health and Safety Code § 17958 requires the City is required to adopt certain uniform codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations; B. Pursuant to Government Code §§ 50022.2, et seq., the City may adopt other uniform codes by reference; C. It is in the public interest to adopt the 2007 Edition of the California Mechanical Code ("CIVIC") with the changes set forth in this Ordinance; and D. At least one copy of the CIVIC was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing. SECTION 2: Chapter 6 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 6 MECHANICAL CODE SECTION: 13 -6 -1: Adoption of California Mechanical Code, 2007 Edition. 13 -6 -2: Deletions to California Mechanical Code. 13 -6 -3: Amendments to California Mechanical Code. 13 -6 -1: ADOPTION OF CALIFORNIA MECHANICAL CODE, 2007 EDITION. Pursuant to California Government Code §§ 50022.1 to 50022.8, the California Mechanical Code, 2007 Edition, published at Title 24, Part 4, of the California Code of Regulations, including Appendices A through D ("CIVIC") is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the CIVIC, is on file in the office of the Building Official and is available for public inspection as required by law. Page 1 of 4 i 13 -6 -2: DELETIONS TO THE CODE. CMC § 108.8, Board of Appeals, is deleted in its entirety. The 2007 California Administrative Code, as incorporated into the El Segundo Municipal Code, will govern the administration of the CMC. 13 -6 -3: AMENDMENTS TO THE CODE: CMC § 108.4.1 is amended to read as follows: Section 108.4.1 Issuance. The Building Official will review all applications, plans and specifications filed with the City by applicants for a permit. The plans may be reviewed by other departments of the City to ensure compliance with applicable laws including, without limitation, the El Segundo Municipal Code. If the Building Official is satisfied that the work described in a permit application and the plans conform to the requirements of all applicable laws and that all the fees specified by this code were paid, the Building Official must issue a permit to the applicant. When issuing a permit where plans are required, the Building Official will endorse in writing or stamp the plans and specifications "APPROVED." Such approved plans and specifications may not be changed, modified or altered without the Building Official's authorization, and all work regulated by this code must be done in accordance with the approved plans. The Building Official may issue a permit for constructing a part of a mechanical system before the plans and specifications for the whole system are submitted or approved, provided adequate information and detailed statements are filed complying with all pertinent requirements of this code. The holder of a partial permit may proceed without assurance that the permit for the entire building, structure or mechanical system will be granted. CMC § 108.4.2 is amended to read as follows: Section 108.4.2 Fees will be adopted by resolution." SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQK) and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction - related regulations and specification of procedures related thereto and will not have the effect of deleting or 1b '3 Page 2 of 4 substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt in accordance with CEQA Guidelines §§ 15301 as a minor alteration of existing public or private structures involving no expansion of use; 15305 as a minor alteration in land use limitations which do not result in any changes in land use or density; and 15308 as an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment. SECTION 4: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 5: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such SSMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 7: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with ESMC § 13 -16 -3. SECTION 8: EFFECTIVE DATE. This Ordinance will become effective on the thirty first (31st) day following its passage and adoption. PASSED AND ADOPTED this day of , 2007. Kelly McDowell, Mayor Page 3 of 4 APPROVED AS TO FORM MARK HENSLEY, CITY ATTORNEY Karl H. Berger Assistant City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety \Building \Code Adoption\2007 Codes\2007.10.16.Mechanical Code Ord.doc 6 Page 4 of 4 0 ORDINANCE NO. AN ORDINANCE ADOPTING BY REFERENCE THE 2007 EDITION OF THE CALIFORNIA FIRE CODE, 2006 EDITION OF THE INTERNATIONAL FIRE CODE, AND AMENDING THESE CODES THROUGH EXPRESS FINDINGS OF LOCAL NECESSITY. The Council of the city of El Segundo does ordain as follows: SECTION 1: FINDINGS. The City Council finds that certain local climatic, geological, or topographical conditions exist as follows: A. Climatic - The City experiences periods of extremely high temperatures accompanied by low humidity and high winds each year. These conditions could create an environment in which the Fire Department may be unable to control fires occurring in vegetation as well as structures not having built in fire protection. B. Geological - The City is located in a seismically active area. A significant earthquake could render the Fire Department incapable of providing adequate fire protection. In that instance, built -in fire protection would be relied upon for controlling most structural fires. C. After due consideration, the City Council finds and determines that due to these local climatic, geological, or topographical conditions that amendments, additions, and deletions to the California Fire Code, 2007 Edition, are reasonably necessary to provide sufficient and effective levels of fire safety for the protection of life, health and property. Specifically, these amendments are made as follows: 1. CFC § 901.4.1.1 — 910.1. Provides a means of ensuring that fire protection systems are installed and maintained in a manner that will provide adequate protection during periods of low humidity and Page 1 of 23 '� r7 1�r high winds, potential seismic activity, or in areas of restricted access present in the City. 2. CFC § 915.1 - 915.8.2.6. Requires the installation of fire protection and life safety equipment in new mid -rise buildings /structures that increase the fire and life safety of the structures/buildings in order to provide adequate fire protection during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City. 3. CFC § 3301.1.3 and 3309. Prohibits the general use of fireworks, including "Safe and Sane" fireworks and authorizes the fire code official to confiscate fireworks in order to reduce the danger from fire during periods of low humidity and high winds, potential seismic activity, or in areas of restricted access present in the City. 3. CFC Appendix B § B105.2. Reduces the available fire flow reduction to 50 percent to increase site available fire flow to provide adequate fire protection and life safety during periods of low humidity and high winds, - potential seismic activity, or in areas of restricted access present in the City. SECTION 2: Chapter 10 to Title 13 of the El Segundo Municipal Code ( "ESMC ") is amended in its entirety to read as follows: "CHAPTER 10 13 -10 -2: FIRE CODE A. SECTIONS: 13 -10 -1: ADOPTION OF CODES. 13 -10 -2: AMENDMENTS, ADDITIONS, AND DELETIONS. 13 -10 -3: ADDING SECTION 915 TO THE CFC. 13 -10-4: GEOGRAPHICAL LIMITS. 13 -10 -1: ADOPTION OF CODES. Page 2 of 23 1 Pursuant to California Government Code §§ 50022.1 to 50022.8, the City adopts and incorporates by reference the California Fire Code, 2007 Edition ( "CFC "), including Appendix Chapters 1, B, and C published drafted and published by the International Code Council, 500 New Jersey Avenue NW, 6th Floor, Washington DC, 20001 -2070 and the California Building Standards Commission, 2525, Natoma Park Drive, Ste 130, Sacramento, California 95833. The City also adopts and incorporates by reference the International Fire Code, 2006 Edition, published by the International Code Council, not included in the California Building Standards Code, as modified and amended by this chapter. Should the changes set forth below conflict with the provisions of any other locally adopted code, these changes will prevail. The CFC and the IFC will apply to all occupancies within the City's jurisdiction. One (1) true copy of each code is on file with the City Clerk and is available for public inspection as required by law. 13 -10 -2: AMENDMENTS, ADDITIONS, AND DELETIONS. After due consideration, the City Council has found that as a result of existing local climatic, geological, or topographical conditions that amendments, additions, and deletions to the CFC are reasonably necessary to provide sufficient and effective levels of fire safety for the protection of life, health and property. Therefore, the CFC is amended, added to, or deleted from, as set forth below: Appendix Chapter 1 § 102.7 Subjects Not Specifically Regulated by this Code. Where no applicable standards or requirements are set forth in this code, or contained within other laws, codes, regulations or ordinances, the fire code official may interpret, administer and enforce this Code by reference to the standards of the National Fire Protection Association and such other nationally recognized fire safety standards as are set out in Chapter 45. Any decision of the fire code official relating to the interpretation of this Code may be appealed to the Board of Appeals. Appendix Chapter 1 § 108.4 Filing fee and application. The City will assess a fee in an amount set by resolution at the time that an appellant files an appeal of any order, decisions, or determination made by the fire code official relative to the application and interpretation of this Code. The fee is refundable should the Page 3 of 23 16 appellant prevail in a decision by the Board. The appeal must be taken by filing a written notice of appeal, in letterform, to the Board of Appeals. The Board's decision constitutes the City's final decision. Appendix Chapter 1 § 106.5 Inspection Requests. It is the duty of the person doing the work authorized by a permit to notify the fire code official that such work is ready for inspection. Every request for inspection must be filed not less than two working days before such inspection is desired. Such request may be in writing or by telephone. Appendix Chapter 1 § 104.11.4 Financial Responsibility. Any person who personally, or through another, willfully, negligently, or in violation of law, sets a fire, allows a fire to be set, or allows a fire kindled or attended by him /her to escape from his /her control, allows any hazardous material to be handled, stored, disposed of, or transported in a manner not in accordance with this Code, State law or nationally recognized Standards, allows any hazardous material to escape from his /her control, allows continuation of a violation of this Code is liable for the expense of fighting the fire or for the expenses incurred during a hazardous materials incident, and such expense will be a charge against that person. Appendix Chapter 1 § 104.10 Investigations. The Fire Department is authorized to promptly investigate the cause, origin and circumstances of each and every fire, explosion, unauthorized release of hazardous materials, or any other hazardous condition within the City. If it appears to the bureau of investigation that such fire is suspicious in origin, it is authorized to take immediate charge of all physical evidence relating to the cause of fire and to pursue investigation to its conclusion. Appendix Chapter 1 § 104.10.1 Assistance from other agencies. The Police Department and other public agencies are authorized to assist the Fire Department in its investigations when requested to do so. Appendix Chapter 1 § 104.10.2 Technical assistance. When there is a fire, explosion, hazardous materials incident or other potential life or serious property Page 4 of 23 1 I threatening situation, the fire code official can request the owner to or operator to hire a private fire protection or hazardous materials investigator, acceptable to the fire code official and at the expense of the owner or operator, to provide a full report of the incident, including, without limitation, such matters as origin, cause, circumstances or proposed solution to the problem. Appendix Chapter 1 § 105.2 Application for Permit. Applications for permits will be made to the fire prevention office in such form and detail as prescribed by the GhW fire code official. Applications for permits must be accompanied by such plans as required by the fire code official. Any applicable permit fees must be paid at the time of application for the permit. Appendix Chapter 1 § 105.6.48 Battery systems. To install or operate stationary storage battery systems having a liquid capacity of more than 50 gallons (189 L) for flooded lead acid, nickel cadium (NiCad) and valve - regulated lead acid (VRLA), or 1,000 pounds (454 kg) for lithium -ion, used for facility standby power, emergency power or uninterruptible power supplies. See Section 608. Appendix Chapter 1 § 105.6.49 Woodworking. To operate a business which conducts woodworking, or operates as a cabinet shop or other similar purposes. § 202 GENERAL DEFINITIONS are amended to add and /or modify the following definitions to read as follows: "Administrator" means the City Manager, or designee, of the city of El Segundo. "Building Access" means an exterior door opening conforming to all of the following: 1. Suitable and available for fire department use, opening onto or adjacent to a public way or a fire department access road as described in Section 902. 2. Located not more than 2 feet (609.6 mm) above adjacent ground level. Page 5 of 23 171 1 3. Leading to a space, room or area having foot traffic communication capabilities with the remainder of the building. 4. Designed to permit access with the use of keys available in an approved key lock box. "Fire Code Official" is the Fire Chief or a duly authorized representative. "Low -Rise Building" is any building that is less than four stories in height from the lowest level of fire department access. Measurement will be from the topside of the roof above the topmost space that can be occupied to the lowest floor level of building access, as defined in Section 202. "Mid -Rise Building" is any building having space used for human occupancy four complete stories or more in height while being 75 feet (22,860 mm) or less in height and not defined as a high -rise building by Section 202. Measurement will be from the topside of the roof above the topmost space that can be occupied to the lowest floor level of building access, as defined in Section 202. "Non- Metallic Container" means a container and integral self - closing lid manufactured of material having a peak rate of heat release not exceeding 300 kW /m2 that meet ASTM Standard 1354 -90a, "Standard Test Method for Heat and Visible Smoke Release for Materials and products Using an Oxygen Consumption Calorimeter" (Rev. 8 -91) which is incorporated by reference. Such containers shall be permanently labeled indicating capacity and peak rate of heat release. 405.2 Table 405.2 Footnote 'a' a. The frequency in all school levels are allowed to be modified in accordance with Section 408.3.2. Secondary level schools need only conduct evacuation drills twice each school year. § 503.1.1 Buildings and facilities. Approved fire apparatus access roads must be provided for every facility, building or portion of a building hereafter constructed or moved into or within the jurisdiction. The fire apparatus access road must comply Page 6 of 23 i(2 with the requirements of this section and shall extend to within 150 feet (45,720 mm) of all portions of the facility and all portions of the exterior walls of the of the first story of the building as measured by an approved route around the exterior of the building or facility. The fire code official has the authority to designate fire apparatus access roads on private property. Exception: The fire code official is authorized to increase to dimension of 150 feet (45,720 mm) where: 1. The building is equipped throughout with an approved automatic sprinkler system installed in accordance with Section 903.3.1.1, 903.1.2 or 903.3.1.3. 2. Fire apparatus access roads cannot be installed because of location on property, topography, waterways, nonnegotiable grades or other similar conditions, and an approved alternative means of fire protection is provided. 3. There are not more than two Group R -3 or Group U occupancies. § 503.4 Obstruction of fire apparatus access roads. Fire apparatus access roads cannot be obstructed in any manner, including the parking of vehicles. The minimum widths and clearances established in Section 503.2.1 must be maintained at all times. Speed bumps and speed humps must be approved before installation. § 505.1 Address numbers. Approved address numbers and letters must be placed on all new and existing buildings and units in such a location as to be plainly visible and legible from the street or road fronting such buildings and units. Numbers and letters must be at least four (4) inches in height for residential, six (6) inches in height for commercial, and twelve (12) inches in height for industrial buildings and units and may not be located on doors or other areas that can be obstructed from view. The numbers and letters will be in a color that contrasts with their background and must be in the City's approved numbering sequence. Commercial and industrial buildings and units that are served by an alley must also have approved address numbers and letters posted in a visible location near the primary door to the alley. Page 7 of 23 73 § 505.1.1 Directory. For complexes and large buildings, a directory or premises map with approved addressing must be installed and maintained at a location and in format as approved by the fire code official. § 503.2.1 Dimensions. Fire apparatus access roads must have an unobstructed width of not less than 20 feet (6096 mm) and an unobstructed vertical clearance of not less than 15 feet (4572 mm). EXCEPTIONS: 1. When serving only one Group R, Division 3 or Group U Occupancy the unobstructed width of the access road may be 12 feet (3658 mm). § 503.2.1.1 Access roads with vehicle parking. No access roads can be less than 32 feet (9754 mm) in width if the vehicle parking is permitted on one side of the access road and not less than 40 feet (12,192 mm) if vehicle parking is permitted on both sides of the access road. To permit the free passage of vehicles, access roads designated for vehicle parking on only one side must have signs or markings prohibiting the parking of vehicles on the traffic flow side of the roadway. § 503.2.1.2 Road divider. An access road divider into separate adjacent one -way traffic lanes by a curbed divider or similar obstacle must not be less than 15 feet (4572 mm) in unobstructed width on each side of the divider. § 503.2.4 Turning radius. The inside turning radius of a fire apparatus access road must be a minimum of 60 feet, outside and 40 feet, inside. § 508.1 Required Water Supply. Water supplies and fire hydrant requirements must be required in accordance with Section 508. § 508.1.1 New facilities. An approved water supply capable of supplying the required fire flow for fire protection must be provided to all premises upon which facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction. Page 8 of 23 i 7 § 508.1.2 Existing facilities. When required by the fire code official, water supply and fire hydrants must be provided at existing facilities when the fire load potential exceeds the water supply availability. § 508.5.1 Additional On -site fire hydrants. When any portion of the facility or building protected is in excess of 150 feet (45 720 mm) from a water supply on a public street, as measured by an approved route around the exterior of the facility or building, on -site fire hydrants and mains capable of supplying the required fire flow must be provided when required by the fire code official. See Appendix C. § 901.4.5 Partial fire sprinkler systems. Where in this Code or the Building Code a partial fire sprinkler system is required, the fire sprinkler system must be installed, modified or extended to protect the entire building or structure. § 901.10 Problematic systems. In the event of a failure of a fire protection system or 2 or more alarms in a week where the fire code official finds no evidence of a situation requiring a response, the fire code official is authorized to require the building owner or occupant to provide a fire watch until the system is repaired. Fire watch personnel must be provided with at least one approved means for notification of the Fire Department and their only duty is to perform constant patrols of the protected premises and keep watch for fires. § 903.2.6 Group B and M. An automatic sprinkler system must be installed throughout buildings containing a Group B or Group M occupancy where one of the following conditions exists: 1. Where a Group B or M Occupancy floor area exceeds 12,000 square feet (1,115 m2) on any one floor; 2. Where a Group B or M Occupancy floor area exceeds 24,000 square feet (2,230 m2) on all floors. The area of mezzanine must be included in determining the areas where sprinklers are required. Page 9 of 23 i75 903.2.10.3 Building 4 stories or more in height. An automatic sprinkler system must be installed throughout all buildings having usable floor area four stories or more above grade, or buildings attached thereto. § 903.2.18 Structures in the Smoky Hollow Specific Plan Area. An automatic sprinkler system must be provided throughout every facility or building hereafter constructed within the Smoky Hollow Specific Plan Area. § 903.3.1.2.2 Protection of attached garages. Residential occupancies protected by an automatic sprinkler system in accordance with NFPA 13R must have automatic sprinklers installed in attached garages and in other areas as required by the fire code official. § 903.3.1.3.1 Protection of attached garages. Residential occupancies protected by an automatic sprinkler system in accordance with NFPA 13D must have automatic sprinklers installed in attached garages and in other areas as required by the fire code official. § 903.3.8 Shutoff valves. Sprinkler shut off valves are required on each floor of buildings two stories or greater in height. § 905.5.3 Intentionally blank. § 910.1 General. Where required by this Code or otherwise installed, smoke and heat vents or mechanical smoke exhaust systems and draft curtains must conform to the requirements of this section. Exceptions: 1. Frozen food warehouses used solely for storage of Class I and II commodities where protected by an approved automatic sprinkler system. 2. Where areas of buildings are equipped with early suppression fast - response (ESFR) sprinklers, smoke and heat venting must be provided by mechanical smoke exhaust systems in accordance with Section 910.4 within these areas. Page 10 of 23 � U § 1404.8 Fire retardant plastic sheeting and tarpaulins. Fire retardant tarpaulins and sheeting must be used to barricade construction areas from occupied building spaces and to provide floor or wall protection in occupied buildings. § 2201.7 Class IIIB fuels. Where in this Chapter there is a requirement or restriction for Class IIIA fuels, the same requirement or restriction applies to Class IIIB fuels. § 2306.2 Table 2306.2, Footnote `j' is amended to read as follows: j. Smoke and heat removal must be accomplished by mechanical ventilation in accordance with Section 910.4 when storage areas are protected by early suppression fast response (ESFR) sprinkler systems installed in accordance with NFPA 13. § 3301.1.3 Fireworks. The manufacturing, possession, storage sale, use and handling of fireworks, including without limitation, "Safe and Sane" fireworks, is prohibited Exceptions: 1. Storage of fireworks in accordance with the requirements for low order explosives in Title 19, California Code of Regulations, Chapter 10. 2. Storage of fireworks, 1 AG in accordance with the Building Code. 3. Use and handling of fireworks for professional display in accordance with Title 19, California Code of Regulations, Chapter 6. § 3309 Seizure of Fireworks. The fire code official has the authority to seize, take and remove fireworks stored, sold, offered for sale, used or handled in violation of the provisions of Title 19, California Code of Regulations, Chapter 6 and California Health and Safety Code, Chapter 9. Page 11 of 23 i 77 Appendix B § B105.2 Buildings other than one- and two- family dwellings. The minimum fire -flow and flow duration for buildings other than one- and two- family dwellings is specified in Table B105.1 Exception: A reduction in required fire -flow up to 50 percent, as approved, is allowed when the building is protected with an approved automatic sprinkler system installed in accordance with Section 903.1.1 or 903.1.2. The resulting fire -flow must not be less than 1,500 gallons per minute (5678 Umin) for the prescribed duration as specified in Table 8105.1 13 -10 -3: A new Section 915 is added to the CFC to read as follows: "SECTION 915 MID -RISE BUILDINGS SECTION 915.1 General § 915.1.1 Scope. In addition to other applicable provisions of this code, other laws and regulations, and any policies of the fire code official, the provisions of this article apply to every mid -rise building, of any type construction, newly constructed after the adoption of this Code, or which undergoes a complete renovation that requires the complete vacancy of the building. EXCEPTIONS: The following structures, while defined as mid -rise buildings, will not be subject to the provisions of this article: 1. Buildings used exclusively as open parking garage; 2. Buildings where all floors above the third floor (9,144 mm) level are used exclusively as open parking garage; 3. Buildings such as power plants, lookout towers, steeples, grain houses, and similar structures with non - continuous human occupancy, when so determined by the fire code official; 4. Buildings used exclusively for jails, prisons and hospitals. Page 12 of 23 § 915.1.2 Definitions. For definitions of MID -RISE BUILDING and BUILDING ACCESS, see Section 202. § 915.2 Building Access. § 915.2.1 Building Access. Building access must be provided and approved by the fire code official. § 915.3 Fire and Life Safety Requirements. § 915.3.1 Automatic Fire Sprinklers. Every mid -rise building must be protected throughout by an automatic fire sprinkler system that is designed and installed in conformance with NFPA 13. A shut -off valves and a water flow alarm device must be provided for each floor. § 915.3.2 Standpipes. Every mid -rise building must be provided with a class I standpipe system in each required stairway. The standpipe system must be interconnected with the fire sprinkler system. The system must consist of 2Y2 inch hose valves provided for each floor level above or below grade. Two hose outlets must also be located on the roof, outside of each stair shaft enclosure that penetrates the roof. Hose connections must be located in the exit vestibule, unless otherwise approved by the fire code official. § 915.3.3 Smoke Detection. Smoke detectors must be provided in accordance with this section. Smoke detectors must be connected to an automatic fire alarm system installed in accordance with NFPA 72. The actuation of any detector required by this section will operate the emergency voice alarm signaling system and will place into operation all equipment necessary to prevent the circulation of smoke through air return and exhaust ductwork. § 915.3.3.1 Location. Smoke detectors must be located as follows: 1. In every mechanical equipment, electrical, transformer, telephone or data equipment, unmanned computer equipment, elevator machinery or similar room and in all elevator lobbies. Elevator lobby Page 13 of 23 detectors must be connected to an alarm verification zone or be listed as a releasing device. 2. In the main return -air and exhaust -air plenum of each air- conditioning system. Such device must be located in a serviceable area downstream of the last duct inlet. 3. At each connection to a vertical duct or riser serving two or more stories from a return -air duct or plenum of an air conditioning system. In Group R -1 and R -2 Occupancies, an approved smoke detector may be used in each return -air riser carrying not more than 5,000 cubic feet per minute and serving not more than 10 air inlet openings. 4. For Group R -1 and R -2 Occupancies, in all corridors serving as a means of egress for an occupant load for 10 or more. § 915.3.4 Smoke Control. A smoke control system must be provided for all mid -rise buildings whenever a complete floor is in excess of 55 feet (16.764 mm) from the lowest point of Fire Department access. Such system must be mechanical and must be designed, installed and tested to be in compliance with Section 909. § 915.3.5 Fire Alarm System. An approved and listed, automatic and manual, fully addressable and electronically supervised fire alarm system must be provided in conformance with this code and any policies of the Fire Prevention Division. § 915.3.6 Emergency voice alarm signaling system. The operation of any automatic or manual fire alarm initiating device must automatically sound an alert tone followed by a pre- recorded voice instruction giving appropriate information and direction on a general or selective basis to entire building, occupied and normally non - occupied areas. § 915.3.6.1 Pre - recorded instructions. The content of the voice alarm instruction must be approved by the El Segundo Fire Department. Page 14 of 23 L § 915.3.6.2 Manual override. A manual override for emergency voice communication must be provided for all paging zones. § 915.4 Central Control Station. § 915.4.1 General. A central control station room for fire department - operations must be provided. The location and accessibility of the central control station room must be approved by the fire department. The room must be separated from the remainder of the building by not less than one -hour, fire resistive occupancy separation. The room must be a minimum of 96 square feet with a minimum dimension of 8 feet. It must contain the following as a minimum: 1. The voice alarm and public address panels. 2. The fire alarm annunciator panel. 3. Elevator annunciator panel when the building exceeds 55 feet in height 4. Status indicators and controls of air handling systems. 5. Controls for unlocking stairwell doors. 6. Annunciator panels for emergency and stand -by power status. 7. Annunciator panels for fire pump status. 8. Complete building plans set. 9. Work table. 10. Elevator control switches for switching of emergency power. § 915.4.2 Annunciation identification. Control panels in the central control station must be permanently identified as to function. Water flow, automatic fire detection and manually activated fire alarms, supervisory and trouble signals must be monitored by an approved, UL listed Central Monitoring Station or Proprietary Monitoring Station and annunciated in the central control station by means of an audible and visual indicator. For the purposes of annunciation, zoning must be in accordance with the following: 1. When the system serves more that one building, each building must be considered separately. Page 15 of 23 2. Each floor must be considered a separate zone. 3. When one ore more risers serve the same floor, each riser must be considered a separate zone. § 915.5 Elevators. § 915.5.1 Standards. Elevators and elevator lobbies be provided and must comply with the California Building Code and the following: § 915.5.2 General. At least one elevator cab must be assigned for Fire Department use, which must serve all floors of the building. All provisions hereinafter are in reference to said elevator cab(s). § 915.5.2.1 Size. The size of the elevator cab must have dimensions as specified in Section 915.5.2.1.1. § 915.5.2.1.1 Ambulance Stretcher. The elevator cab must be provided with adequate dimensions to accommodate an ambulance type stretcher in accordance with the provisions of Section 3002.4a.1 of California Building Code. § 915.6 Standby Power. § 915.6.1 General. An on -site standby power system conforming to the Electrical Code must be provided. In the event of failure of the normal power source, the standby power system must provide an alternate source of electrical power to serve at least the designated loads as set forth in Section 915.6.2 at full power. The system may consist of an on -site generator or a system of batteries, or both. The installation must be in accordance with this code, nationally recognized standards, and any policies of the fire code official. § 915.6.2 Loads. The power load requirements for sizing the standby power system must include, without limitation to the following: 1. Exit signs and exit path illumination; 2. Fire alarm system; Page 16 of 23 3. Elevator(s) assigned for fire department use; 4. Electrically driven fire pumps (if provided); 5. Smoke control systems; 6. Stairwell pressurization; 7. Lighting circuits supplying all elevator cabs, elevator lobbies, generator room, fire pump room, and other areas designated by the fire code official. § 915.6.3 Fuel Supplies. On -site fuel supplies for prime movers of a standby power generator must be sufficient for at least 48 hours at the generator's listed full load. Where fuel supplies require automatic transfer into a primary tank from a secondary fuel storage tank, the fuel transfer system must be provided with redundant fuel pumps to insure reliability. The fuel supply tank provided must be capable of storing at least 200% of the calculated amount of fuel needed. § 915.7 Emergency Electrical System § 915.7.1 General. Electrical systems and equipment specified in Section 915.6 are classed as emergency systems and must be installed in accordance with this code, nationally recognized standards, and policies of the fire code official. Such systems must operate within 10 seconds of failure to normal power supply. Such emergency power supply may be separate from the standby power required for fire pumps and elevators assigned for fire department use. § 915.7.2 Emergency Systems. The following are classed as emergency systems: 1. Exit signs and exit path illumination: 2. Fire alarm system: 3. Fire Detection system: 4. Sprinkler alarm system: 5. Elevator cab lighting. 915.8 Means of Egreso Page 17 of 23 � 33 § 915.8.1 General. Means of egress must comply with the provisions of Section 915.8. § 915.8.1 Stairway enclosures. All stairways used for exiting must be protected by an exit enclosure designed in accordance with the California Building Code, Section 1020.1 and this Section. § 915.8.2.1 Construction. Construction of stairway enclosures must in accordance with the California Building Code, Section 1005.3.3.2 § 915.8.2.2 Extent of Enclosure. Stairway enclosures must be continuous and must fully enclose all portions of the stairway. Exit enclosure must exit directly to the exterior of the building or include an exit passageway on the ground floor, leading to the exterior of the building. Each exit enclosure must extend completely through the roof and be provided with a door that leads onto the roof. § 915.8.2.3 Openings and Penetrations. Openings and Penetrations must be as specified in the California Building Code, Section 1020.1.1. § 915.8.2.4 Pressurized Enclosures. All required stairway enclosures in a Mid -Rise building must pressurized as specified in the California Building Code, Section 909.20. § 915.8.2.4.1 Vestibules. Pressurized stairway enclosures, serving Mid -Rise buildings must be provided with a pressurized entrance vestibule on each floor that complies with the California Building Code, Section 909.20. % 915.8,2.4.1.1 Vestibule Size. Vestibule size must be not less than 44 inches in width and not less than 72 inches in the direction of travel. and • u1e Construction. Vestibules must have walls, ceilings § 915.8.2.4.1.2 Vest�b floors of not less than two-hour fire resistive construction. § 915.8.2.4•1'3 Vestibule Doors. Vestibule doors must be in accordance with the California Building Code, Section 909.20• �$ Page 18 of 23 § 915.8.2,4,1.4 Pressure Differences. The minimum Pressure vestibule must be in accordance with the California Build ng Cod difference within a 9 e, Section 909.20. § 915.8.2.4.1.5 Standpipes, Fire Department standpipe serving the floor must be within the vestibule and located in annections and valves obstruct egress when hose lines are connected and charged. manner so as not to § 915.8.2.5 Locking of Stairway doors. All stairway doors t prohibit access from the stairway side must have the capability of t are locked to simultaneously, without unlatching, upon a signal from the fire control being unlocked failure of normal electrical service, or activation of any fire alarm room. Upon the mechanism must automatically retract to the unlocked position. Hardware for locking locking Of stairway doors must be State Fire Marshal listed and approved by the Fire code official by permit before installation. Stairway doors located between the vestibules and stairway shaft must not be locked. § 915.8.2.6 Communications. A telephone or other two -way communications system connected to an approved emergency service which operates continuously must be provided at not less than every third floor in each required exit stairway vestibule. 13 -10-4: GEOGRAPHICAL LIMITS Geographic limits referred to in certain sections of this Code are established as follows: Establishment of limits of districts in which storage of flammable cryogenic fluids in stationary containers are prohibited. The limits referred to in Section 3204.3.1.1 in which storage of flammable cryogenic fluids in stationary containers is prohibited are established as the City of El Segundds corporate boundaries. Exceptions: Page 19 of 23 1. The storage of flammable cryogenic fluids in stationary containers is allowed in an M -1, MM, and MU -N Zone with a Conditional Use Permit issued by the Planning Department. 2. The storage of flammable cryogenic fluids in stationary containers is allowed in the M -2 Zone. Establishment of limits of districts in which storage of flammable or combustible liquids in outside aboveground tanks is prohibited. The limits referred to in Sections 3404.2.9.5.1 and 3406.2.4.4 in which the storage of Class I flammable liquids or Class II combustible liquids in aboveground tanks outside of buildings is restricted are established as the City of El Segundo's corporate boundaries. Exceptions: Such use is allowed in the following zoning districts: 1. The storage of Class I flammable liquids or Class II combustible liquids in aboveground tanks outside of buildings is allowed in M -1 and M -2, Zones; 2. The storage of Class II combustible liquids in aboveground tanks outside of buildings is allowed in C -0, MM, MU -N, MU -S or P -F Zones; Establishment of limits of districts in which storage of liquefied petroleum gases is to be restricted. The limits referred to in Section 3804.2, in which storage of liquefied petroleum gas in excess of an aggregate of 2,000 gallons water capacity is restricted are established as the City of El Segundo's corporate boundaries. Exceptions: 1. The storage of liquefied petroleum gas in excess of an aggregate of 2,000 gallons water capacity is allowed in the M -2 Zone, when located at least one -half (1/2) mile from property zoned or designated for residential use and at least one -half (1/2) mile from existing residential development with a Page 20 of 23 JL density greater than one (1) dwelling unit per acre and at least one -half (1/2) mile from any hotel or motel. 2. The storage of liquefied petroleum gas in excess of an aggregate of 2,000 gallons water capacity is allowed in M -1 Zone with a Conditional Use Permit issued by the Planning Department. SECTION 4: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt in accordance with CEQA Guidelines §§ 15301 as a minor alteration of existing public or private structures involving no expansion of use; 15305 as a minor alteration in land use limitations which do not result in any changes in land use or density; and 15308 as an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment. SECTION 5: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. Page 21 of 23 .r O .y A. SECTION 6: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 7: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 8: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 9: This Ordinance will become effective on January 1, 2008. PASSED AND ADOPTED this day of , 2007. Page 22 of 23 Kelly Mc Dowell, Mayor 188 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 2007.10.16.ESMC Fire Code Ord.doc APPROVED AS TO FORM: Mark D. Hensley, City Attorney L- Karl H. Berger Assistant City Attorney Page 23 of 23 J. ORDINANCE NO. AN ORDINANCE ADOPTING THE 2007 EDITION OF THE CALIFORNIA ENERGY CODE. The Council of the City of El Segundo does ordain as follows: SECTION 1: FINDINGS. The City Council finds and declares as follows: A. Health and Safety Code § 17958 requires the City is required to adopt certain codes that are set forth in Health and Safety Code § 17922 and published in the California Code of Regulations; B. Pursuant to Government Code §§ 50022.2, et seq., the City may adopt other uniform codes by reference; C. It is in the public interest to adopt the 2007 Edition of the California Energy Code set forth in this Ordinance; D. At least one copy of the California Energy Code was filed with the City Clerk of the City was available for public inspection for at least fifteen (15) days preceding the date of the hearing SECTION 2: Chapter 15 is amended in it's entirety in Title 13 of the El Segundo Municipal Code ( "ESMC ") to read as follows: "CHAPTER 15 ENERGY CODE SECTION: 13 -15 -1: Adoption of California Energy Code, 2007 Edition. 13 -15 -1: ADOPTION OF CALIFORNIA ENERGY CODE, 2007 EDITION. Pursuant to California Government Code §§ 50022.1 to 50022.8, inclusive, the California Energy Code, 2007 Edition, published at Title 24, Part 6, of the California Code of Regulations, is adopted by reference, set forth below. One true copy of the California Energy Code, is on file in the office of the Building Official and is available for public inspection as required by law." SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Page 1 of 3 Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction- related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. SECTION 4: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 5: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 7: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with ESMC § 13 -16 -3. SECTION 8: EFFECTIVE DATE. This Ordinance will become effective on the thirty first (31st) day following its final passage and adoption. PASSED AND ADOPTED this day of , 2007. Kelly McDowell, Mayor Page 2 of 3 .L APPROVED AS TO FORM: Mark D. Hensley, City Attorney M Karl H. Berger Assistant City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety \Building \Code Adoption\2007 Codes\2007.10.16.Energy Code Ord.doc Page 3of3 1. 9 /' ORDINANCE NO. AN ORDINANCE ADOPTING THE 2007 CALIFORNIA ADMINISTRATIVE CODE WITH AMENDMENTS The Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council makes the following findings and determinations: A. In order to facilitate the prompt and efficient administration of the uniform codes incorporated into the El Segundo Municipal Code ( "ESMC "), it is in the public interest to adopt the California Administrative Code ( "CAC "), 2007 Edition, published by the International Code Council. B. Unless otherwise provided in the other uniform codes incorporated into the ESMC, the City Council intends that the CAC will govern all administrative provisions of every California code in the ESMC; C. Because the public welfare is better served, modifications and changes to the UAC are reasonably necessary to provide sufficient and effective protection of life, health, and property. SECTION 2: Chapter 16 of Title 13 to the ESMC is amended in its entirety to read as follows: "CHAPTER 16 ADMINISTRATIVE CODE SECTION: 13 -16 -1: Adoption of California Administrative Code, 2007 Edition. 13 -16 -2: Deletions To The Code. 13 -16 -3: Amendments To The Code. 13 -16 -1: ADOPTION OF CALIFORNIA ADMINISTRATIVE CODE, 2007 EDITION. Pursuant to California Government Code §§ 50022.1 to 50022.8, inclusive, the California Administrative Code, 2007 Edition, promulgated and published by the International Code Council, 500 New Jersey Avenue, NW, 6'h Floor, Washington, D.C. 20001, is adopted by reference, subject to the amendments, additions and deletions set forth below. One true copy of the California Administrative Code (CAC) is on file in the office of the Director of Page 1 of 4 i ,; Planning and Building Safety and is available for public inspection as required by law. 13 -16 -2: AMENDMENTS TO THE CODE: CAC Article 1 -6 is amended to read as follows: Appeals. In order to determine the suitability of alternate materials and methods of construction and to provide for reasonable interpretations of the provisions of this Code, a Board of Appeals is created consisting of five members composed of the Mayor and the other members of the City Council. The term of a Board of Appeals member will coincide with the term of service as a council member and will terminate should the member cease serving as a council member. The Building Official is the Secretary to the Board. The Board may adopt reasonable rules and regulations for conducting its investigations and will render all its decisions and findings on contested matters, in writing to the Building Official, with a duplicate copy for any appellant or contestant affected by such decision or finding, and may recommend to the City Council appropriate new legislation. Three members of the Board constitute a quorum. The Mayor is the Board's chairperson and in the chairperson's absence the Board will select a temporary chairperson. The City will assess a $250.00 charge, or a higher amount set by resolution, at the time that an appellant file appeal of any order, decisions, or determination made by the Building Official relative to the application and interpretation of this Code. The filing fee is refundable should the appellant prevail in a decision by the Board. The appeal must be taken by filing a written notice of appeal, in letterform, to the Board of Appeals. The Board's decision constitutes the City's final decision." SECTION 3: CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION. The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing code of construction - related regulations and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance, therefore, is an action being taken for enhanced protection of the environment and that does not have the potential to cause significant effects on the environment. Consequently, it is categorically exempt in accordance with CEQA Guidelines § §15301 as a minor alteration of existing public or private structures involving no expansion of use; 15305 as a minor alteration in land use limitations which do not result in any changes in land use or density; and 15308 as an action taken by a regulatory agency as authorized by California law to assure maintenance or protection of the environment. Page 2 of 4 9 <1 SECTION 4: SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 5: SEVERABILITY. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 6: VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes. SECTION 7: Building plans that are submitted to the City of El Segundo for plan check and that are determined to be substantially complete by the City of El Segundo Planning and Building Safety Department (that is, detailed architectural plans have been submitted and plan check fees have been paid to the City) prior to January 1, 2008 are exempt from the regulations contained within this Ordinance. Persons may appeal the Director's decision in accordance with ESMC § 13 -16 -3. SECTION 8: EFFECTIVE DATE. This Ordinance will become effective on the thirty first (31 st) day following its passage and adoption. PASSED AND ADOPTED this day of , 2007. APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger Assistant City Attorney Page 3 of 4 Kelly McDowell, Mayor 4 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2007, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2007, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk PAPlanning and Building Safety\Building \Code Adoption\2007 Codes\2007.10.16.Administrative Code Ord.doc Page 4 of 4 i 9r EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Pro Tern Eric Busch AGENDA DESCRIPTION: Consideration and possible action regarding a status report to the City Council regarding the Downtown Parking In -Lieu Fee Program. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Receive and file report and /or 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On October 2, 2007 staff was directed to provide a status report in regards to the Downtown Parking In -Lieu Fee Program. Staff was also directed to provide the amounts generated by the collection of the parking funds and the anticipated future uses of the revenue generated. Attached is a report dated September 27, 2007 identifying which entities paid the parking fee, number of spaces purchased, fee rate, and total fees collected. According the information presented, a total of $230,000 in fees was collected and 18 parking spaces were purchased to fulfill the off - street parking requirement within the Downtown Specific Plan as established in Ordinance No. 1368. In Fiscal Year 2004/2005, a total of $212,550 was collected and 17 spaces were purchased. In Fiscal Year 2005/2006, no businesses participated in the Parking In -Lieu Program. (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: Ordinance No. 1368 (creating the parking in -lieu fee program) Resolution No. 4339 (establishing $17,500 fee) Resolution No. 4347 (reducing fee to $12,500 for 6 months) Resolution No. 4382 (extending $12,500 for 12 additional months) DSP Parking In -lieu Fee Report dated 9 -27 -07 FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: NIA Project Phase: N/A Appropriation Required: _ Yes X No ORIGINATED BY: v_'- Mayor Prcj,Tem Eric Busch City Manager DATE: DATE: JA/o(61 7 191 In Fiscal Year 2006/2007, a total of $17,500 was collected and 1 space was purchased. Staff has researched the financial records concerning the parking In -Lieu Fee Program. The City adopted 2007/2008 budget shows records in the Developer Fees - Expendable Trust Fund account totaling $230,000. These funds are currently held in the trust account and have not been expended at his time. On November 5, 2003, Ordinance No. 1368 was adopted amending the Downtown Specific Plan (DSP) to add a Parking In -Lieu Program. This program allows the payment of a fee in -lieu of providing required off - street parking for new development in the DSP area. In conjunction with adoption of Ordinance 1368, the City presented a study prepared by Rosenow Spevacek Group Inc. which concluded that the City may set an in -lieu fee parking fee as in an amount not to exceed $37,963. On November 18, 2003, the City Council adopted Resolution No. 4339 which established the fee at $ 17,500 per space. On December 2, 2003, the City Council adopted Resolution no. 4347 which reduced the fee to $12,500 for the first six (6) months. Thereafter, the fee increased to $17,500 per space. On July 20, 2004, the City Council took action and approved option No. 1 to extend the $12,500 fee an additional 12 months pursuant to Resolution No. 4382. Currently the parking in -lieu fee is set at $17,500. i�b OV Downtown Parking In -Lieu Fee Program Funds Paid To Date As Of September 27, 2007 FY 2004/2005 Address Number of Spaces Fee Rate Payments (before July 21, 2005)* 1. 319 Main Street (paid) 6 (Wedgewood Properties, J $62,500 paid in 12/04; $12,500 paid in 6/05) 2. 426 Main Street 9 (Mixed -Use Project: Retail, Office, & One Residential Unit; paid 7/18/05) 3. 422 Main Street 2 (new restaurant -added floor area — The Farmstand; paid 7/20/05) $12,500 $12,500 $12,500 Total Fee $75,000 $112,500 $25,000 4. 227 W. Grand Avenue 14 $12,500 $175,000 (an Amendment to the Downtown Specific Plan was approved that expanded the boundary of the Specific Plan so that the applicant could apply for in -lieu parking that would allow an expansion of the existing building (the El Segundo Bakery building and an office use); paid 7/19/05; later, the applicants chose not to proceed with the project and obtained a refund of their payment.) Total: 31 spaces $387,500 Revised Total Payment (after refunds issued): 17 spaces $212,500 *Note: The in -lieu fee increased from $12,500 to $17,500 on July 21, 2005. Payment is made between building permit issuance and issuance of Certificate of Occupancy. Fiscal Year 2005/2006 No participants in 2005/2006. Fiscal Year Total: 0 spaces $0 i9 J to Fiscal Year 2006/2007 Address Number of Spaces Fee Rate 1. 225 Richmond Street 1 space $17,500 (new restaurant -added floor area - De Luca Restaurant; paid 6/19/07) Fiscal Year Total: 1 space $17,500 Total Number of Spaces and Total Fee Collected Through The Parking In -Lieu Fee Program To Date: 18 spaces N Total Fee $17,500 $17,500 $230,000 200 ORDINANCE NO. 1368 AN ORDINANCE AMENDING THE DOWNTOWN SPECIFIC PLAN ADDING A PARKING IN -LIEU FEE PROGRAM (SPECIFIC PLAN AMENDMENT NO. 03-3) The City Council of the city of El Segundo does ordain as follows: SECTION 1: The Council finds and declares as follows: A. On July 24, 2003, the City initiated the process to amend Downtown Specific Plan (DSP) to create a parking in -lieu fee program. The application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); B. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); C. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before the Planning Commission for October 9, 2003; D. On October 9, 2003, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Planning Commission by city staff; and, adopted Resolution No. 2555 recommending that the City Council approve the proposed project; E. On November 5, 2003 the City Council held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the City Council by Department of Community, Economic and Development Services, and adopted Resolution No. 4338 approving Environmental Assessment No. 621 for Specific Plan Amendment No. 03 -3; and, F. On November 5, 2003 the City Council held a public hearing and considered the information provided by City staff and public testimony. This Ordinance and its findings, are made based upon the evidence presented to the Council at its November 5, 2003 hearing including, without limitation, the staff report submitted by the Department of Page 1 of 4 201 Community, Economic and Development Services. SECTION 2: Specific Plan Findings. After considering the above facts, the Commission finds as follows: A. The General Plan Land use designation for the project is Downtown Specific Plan. B. The proposed amendment to the Downtown Specific Plan is consistent with the General Plan land use designation for the properties involved. C. The proposed amendment to establish a parking in -lieu fee would further General Plan goals, objectives, and policies to preserve and maintain the City's downtown (Objective 1-1.11 -4), help create and integrated, complimentary, and attractive multi -use downtown (Objective LU 4 -2), and would revitalize and upgrade commercial areas (Policy LU- 4 -2.1) by creating the opportunity for growth in the downtown area. D. This amendment could facilitate the construction of additional floor area in the DSP that is already permitted to occur by providing a mechanism for on -site parking to be eliminated through the payment of a parking in -lieu fee. SECTION 3: Approvals. The Council amends Chapter VII, Section 3, subsection c. of the Downtown Specific Plan to read as follows: "c. Parking Reductions: i) Parking Demand Study. The Director of Community, Economic and Development Services may modify the required number of parking spaces or approve joint use or off -site parking, for fewer than 10 spaces, based on the submittal of a parking demand study. Reductions of 10 or more spaces require Planning Commission approval. Additionally, for any use for which the number of parking spaces is not listed, the Director of Community, Economic and Development Services or Planning Commission will specify the required number of spaces based on a parking demand study. A parking demand study must include, without limitation, information specifying the number of employees, customers, visitors, clients, residents and owner- occupancy of residence and business (for existing legal non - conforming residential uses), shifts, deliveries, parking spaces, or other criteria established by the Director of Community, Economic and Development Services. The study may also include the use of valet or attendant parking. ii). Parking In -Lieu Fees Page 2 of 4 a. The number of parking spaces required by this chapter because of adding new floor area to an existing building or constructing a new building may be reduced by paying a parking in -lieu fee in an amount set by City Council resolution. b. Any residential unit constructed after the effective date of the ordinance adding the in -lieu fee option, which is subsequently converted to a non - residential use, must provide parking as required by this chapter for such use or pay a parking in -lieu fee for the floor area converted to the non - residential use. c. The parking in -lieu fee must be paid before the City issues a Certificate of Occupancy. Funds collected by the City from such payments must be deposited in a separate fund and cannot be commingled with any other City fund. Monies from the in -lieu fund may only be used for acquiring and developing additional parking and related facilities, including, without limitation, acquisition or development of parking stalls in private parking facilities, needed for the downtown. Funds paid to the City for in- lieu parking are non - refundable. d. Parking provided by the City will be developed within or adjacent to boundaries of the Downtown Specific Plan. Payment of a parking in -lieu fee does not provide or vest any property owner with a special right, privilege or interest of any kind in any parking facility that may result from the payment of the fee. There is no guarantee that the City will build parking at any particular time or that it will build parking in a location that will be of advantage to the property owner paying the fee." SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. Page 3 of 4 �' 0 SECTION 6: This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. PASSED AND ADOPTED this 18th day of Novem r, 2003. Mike Gordon, Mayor APPROVED AS TO FORM: By: 'L'o —9� Mark D. Herisley, City Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No. 1368 was duly introduced by said City Council at a regular meeting held on the 5th day of November 2003, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 18th day of November, 2003, and the same was so passed and adopted by the following vote: AYES: Gordon, Gaines, McDowell NOES: Wernick ABSENT: None ABSTAIN: None NOT PARTICIPATING: Jacobs Cedthi6b2�M�, LT" Cindy Mortesen, City Clerk P \Planning & Budding Safety\ PROJECTS \B00 -827\Ea- 821\e"21.ORD doc Page 4 of 4 x'04 f- RESOLUTIION NO. 4339 A RESOLUTION ESTABLISHING IN -LIEU FEES IN ACCORDANCE WITH THE EL SEGUNDO DOWNTOWN SPECIFIC PLAN. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. This Resolution is adopted in accord with the El Segundo Downtown Specific Plan ( "DSP ") and the El Segundo Municipal Code ( "SPMC ") for the purpose of establishing in -lieu parking fees; B. The ESMC generally requires that new construction provide sufficient parking to accommodate vehicle traffic generated from such construction; C. The unique circumstances of the City's downtown, e.g., the number of non - conforming small lots, can make it difficult for businesses to expand since the ability to provide adequate parking is limited by available acreage; D. It is in the public interest for the City to provide options to persons seeking to expand the size of their businesses to comply with the ESMC; E. To fulfill this responsibility, the City adopted an in -lieu fee program that allows business owners to pay a fee to the City to satisfy parking requirements set forth in the ESMC; F. This Resolution relies upon the documentary and testimonial evidence submitted to the City during the public hearing held on November 5, 2003 in addition to such additional information that may be in the administrative record; G. The Report prepared by Rosenow Spevacek Group, Inc., dated June 12, 2003, regarding calculations of Downtown Parking Fees ( "Report") is attached as Exhibit "A," and incorporated into this Resolution by reference; H. The Report concludes that the City may set an in -lieu parking fee as in an amount not to exceed $37,693 per parking space; 1. The Council believes that establishing the full amount suggested in the Report may discourage businesses from participating in the in -lieu program and, accordingly, believes it is in the public interest to establish a fee of a lesser amount; and This Resolution relies upon the calculations, assumptions, analysis, and conclusions set forth in the Report in addition to all other matters in the City's records. .. SECTION 2: Calculation of Parking Fees. The amount of parking fees that can be paid to the City in accordance with the DSP ( "Fees ") is established at $17,500 per parking space. SECTION 3: Exempt under the California Environmental Quality Act. This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. Title 14, §§ 15000, et seq.) because it establishes, structures, and approves rates and charges to obtain funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Title 14, § 15273. SECTION 4: Effective Date of this Resolution. The effective date of this Resolution will coincide with the effective date of Ordinance No.a and will remain in effect unless repealed or superseded. PASSED AND ADOPTED this 5th day of Nov e ber, 2003. �� Mike Gordon, Mayor APPROVED TZ61 X11-- Mark D. Hensley y Attorney ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) 1, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 4339 was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 5th day of November, 2003, and the same was so passed and adopted by the following vote: AYES: Gordon, Jacobs, Gaines, McDowell, Wernick NOES: None ABSENT: None ABSTAIN: None 11 A Cindy M esen, City Clerk r � RESOLUTION NO. 4.14 A RESOLUTION READJUSTING OPTIONAL IN -LIEU FEES FOR PARKING REQUIREMENTS IN ACCORDANCE WITH THE EL SEGUNDO DOWNTOWN SPECIFIC PLAN AND ORDINANCE NO. 1368. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. This Resolution is adopted in accord with the El Segundo Downtown Specific Plan ( "DSP ") and the El Segundo Municipal Code ( "SPMC ") for the purpose of readjusting in -lieu parking fees previously established by Resolution No. 4339 on or about November 5, 2003; B. This Resolution relies upon the documentary and testimonial evidence submitted to the City during the public hearing held on November 5, 2003 in addition to such additional information that may be in the administrative record including, without limitation, a report prepared by Rosenow Spevacek Group, Inc. dated June 12, 2003; C. The fees established by this Resolution are lower than or equal to those set forth in Resolution No. 4339. Accordingly, there is no requirement for a public hearing pursuant to Government Code §§ 66016 or 66017. SECTION 2: Calculation of Parking Fees. The amount of parking fees that can be paid to the City in accordance with the DSP ( "Fees ") is established at $12,500 per parking space for the first six (6) months after the effective date of this resolution. Thereafter, the fee that can be paid is $17,500 per parking space. SECTION 3: Fee in Resolution No. 4339 Resolution supersede those in Resolution Resolution No. 4339 are hereby reaffirmed. superseded. The fees set forth in this No. 4339. Otherwise, all provisions of SECTION 4: Exempt under the California Environmental Quality Act. This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. Title 14, §§ 15000, of seq.) because it establishes, structures, and approves rates and charges to obtain funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Title 14, § 15273. SECTION 5: Effective Date of this Resolution. The effective date of this Resolution will coincide with the effective date of Ordinance No. 1368, and will remain in effect unless repealed or superseded. A a APPROVED Mark D. Hen By, Ll- H. Berger, Ass) PASSED AND ADOPTED this 2nd day of Decerpber, 2003. Gordon, Mayor City Attorney ATTEST: / STATE OF CALIF / IA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, Califomia, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 4347 was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 2nd day of December, 2003, and the same was so passed and adopted by the following vote: AYES: Gordon, Jacobs, Gaines and McDowell NOES: None ABSENT: wernick ABSTAIN: None Cindy 110brtesen, City Clerk 2 4.(18 RESOLUTION NO. 4382 A RESOLUTION ESTABLISHING IN -LIEU FEES IN ACCORDANCE WITH THE EL SEGUNDO DOWNTOWN SPECIFIC PLAN. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. This Resolution is adopted in accord with the El Segundo Downtown Specific Plan ( "DSP ") and the El Segundo Municipal Code ( "SPMC ") for the purpose of establishing in -lieu parking fees; B. The SSMC generally requires that new construction provide sufficient parking to accommodate vehicle traffic generated from such construction; C. The unique circumstances of the City's downtown, e.g., the number of non - conforming small lots, can make it difficult for businesses to expand since the ability to provide adequate parking is limited by available acerage; D. It is in the public interest for the City to provide options to persons seeking to expand the size of their businesses to comply with the ESMC; E. To fulfill this responsibility, the City adopted an in -lieu fee program that allows business owners to pay a fee to the City to satisfy parking requirements set forth in the ESMC; F. This Resolution relies upon the documentary and testimonial evidence submitted to the City during the public hearing held on November 5, 2003 in addition to such additional information that may be in the administrative record; G. The Report prepared by Rosenow Spevacek Group, Inc., dated June 12, 2003, regarding calculations of Downtown Parking Fees ( "Report") is incorporated into this Resolution by reference; H. The Report concludes that the City may set an in -lieu parking fee as in an amount not to exceed $37,693 per parking space; The Council believes that establishing the full amount suggested in the Report may discourage businesses from participating in the in- lieu program and, accordingly, believes it is in the public interest to 1'09 establish a fee of a lesser amount; and J. This Resolution relies upon the calculations, assumptions, analysis, and conclusions set forth in the Report in addition to all other matters in the City's records. SECTION 2: Calculation of Parking Fees. The amount of parking fees that can be paid to the City in accordance with the DSP ( "Fees ") is established at $12,500 per parking space for one (1) year after the effective date of this Resolution. Thereafter, the Fees will be automatically increased to $17,500 per parking space. SECTION 3: Exempt under the California Environmental Quality Act. This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. Title 14, §§ 15000, et seq.) because it establishes, structures, and approves rates and charges to obtain funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Title 14, § 15273. SECTION 4: Effective Date of this Resolution. This Resolution will become effective immediately upon adoption and remain in effect unless repealed or superseded. PASSED AND ADOPTED this 20th day o July 2004. gr Kelly McDowell, Mayor ATTEST: 9�A� Cindy 06rtesen, City Clerk APPROVED S TO FORM: Mark g� 4vf#ey, City Attorney Karl H. Attorney PA �:1 n EL SEGUNDO CITY COUNCIL MEETING DATE: October 16, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Mayor McDowell AGENDA DESCRIPTION: Consideration and possible action to appoint a subcommittee comprised of members of the City Council, business and residential communities and staff to discuss and make recommendations related to the proposed reduction of water allocated to cities by the Metropolitan Water District of Southern California (MWD) (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1) Authorize the appointment of a City Council Subcommittee comprised of two (2) members of the City Council, two (2) members from the business community, two (2) members from the residential community and staff; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In August 2007, a federal court order reduced allocations from California's two largest water delivery systems in the Sacramento Delta by up to one -third of previous totals in an effort to protect the endangered delta smelt. As expected, the Metropolitan Water District of Southern California (MWD) has announced 30% reductions in water allocated to member agencies and cities. In addition, MWD has stated that there would likely be a 5% increase of the cost of water delivered to member agencies and cities. That issue, coupled with the prediction of continued drought conditions in Southern California, has brought the issues of water conservation and rationing into the public arena for the first time since the early 1990s. (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: NIA Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: Yes _ No ORIGINATED: DATE: October 9, kIZIA ec Kelly NfEbowell, Mayor REVIEWED Jeff ��e, City Manager DATE: / P// 6,10 1. ] �. 1 8 Background and Discussion (con't): In order to be ready for reduced water supplies and increased water costs, I am recommending that the City Council authorize the appointment of a subcommittee comprised of members of the City Council the business and residential communities and city staff to meet and make recommendations to the City Council of appropriate steps to take if water conservation measures, which could include possible rationing, become necessary to cope with reduced water supplies. The best way to minimize the possibility of rationing is to begin increasing effective water conservation now. Our city has an outstanding track record in water conservation, but even more may be needed to cope with reduced supplies. I propose that the council establish a committee comprised of at least two members from each group of stakeholders identified above that would meet not less frequently than quarterly (andmore often if required) over the next twelve months. The comittee would make its recommendations for appropriate action to the City Council as soon as reasonably feasible. CITY OF EL SEGUNDO MEMORANDUM DATE: October 10, 2007 TO: Honorable Mayor and Members of the City Council Jeff Stewart, City Manager FROM: Cathy Domann, Deputy City Clerk RE: Potential Conflicts of Interest on Matters on October 16, 2007 Agenda The following Council Agenda Item(s) may have a potential conflict of interest for the Mayor, Mayor Pro Tern or the Council Members: Consent Agenda Item No. 10 Consideration and possible action to grant a bid withdrawal for Stephen Doreck Equipment Rentals, Inc. in accordance with Public Contract Code § 5101 and award a public works project to John T. Malloy, Inc. for Replacement of Water Mains, located at the 600 -700 block of Lomita and Sierra Streets, 800 block of Bungalow Drive, 800 block of Maryland Street and 900 -1000 block of Walnut Avenue in the amount of $742,125.00. Approved Capital Improvement Project - Project No. PW 07 -10. (Contract Amount = $742,125.00) (POSSIBLE CONFLICT — MEMBERS BOULGARIDES AND JACOBSON DUE TO THE LOCATION OF THEIR RESIDENCES)