2007 DEC 18 - CC PACKET REVJ
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REVISED AGE N DA
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EL SEGUNDO CITY COUNCIL
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z COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City
received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal
business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional
copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 18, 2007 - 7:00 P.M.
NOTE: Item 15 has been added to the Agenda.
Next Resolution # 4534
Next Ordinance # 1416
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Justin Beck, Calvary Chapel
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
PRESENTATIONS -
(a) Commendation presented to Chris Sherrill and Cindy Mortesen accepting on behalf of the
sponsors, supporters and volunteers of the El Segundo Community Christmas Dinner to
be held at 1:00 p.m. on Christmas Day at the Joslyn Center at Recreation & Parks.
(b) Proclamation urging shoppers to forgo single -use plastic and paper bags in favor of reusable
tote bags and recognize December 20, 2007 as "A Day Without A Bag ".
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action (Public Hearing) on the proposed projects and
budgets for the 2008 -2009 Community Development Block Grant (CDBG) Program
Year. Estimated CDBG budget allocation for Program Year 2008 -2009 is
approximately $90,260.
Recommendation - (1) Open public hearing and take testimony; (2) Close public hearing
and discuss item; (3) Adopt the new 2008 -2009 CDBG project and budget; (4) Authorize
the City Manager to execute the contracts, as to form approved by the City Attorney, with
the Los Angeles Community Development Commission and with all sub - recipients
receiving CDBG funds; and (5) Alternatively discuss and take other action related to this
item.
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2. Consideration and possible action (Public Hearing) regarding the adoption of an
amendment to the 2007 -2008 Community Development Block Grant (CDBG)
Program to add a new CDBG project, effective January 1, 2008 through June 30,
2009 entitled, "American with Disabilities Act (ADA) Compliance — Sidewalk
Improvement Project — Phase II ", using unspent, unallocated CDBG funds totaling
approximately $86,840.
Recommendation — (1) Open public hearing and take testimony; (2) Close public hearing
and discuss item; (3) Adopt the new 2008 -2009 CDBG Project, American with Disabilities
Act (ADA) Compliance — Sidewalk Improvement Project — Phase II and approve a budget
of $86,840 using unspent, unallocated CDBG funds; (4) Authorize the City Manager to
execute the contracts, as to form approved by the City Attorney, with the Los Angeles
Community Development Commission and with all sub - recipients receiving CDBG funds;
and (5) Alternatively discuss and take other action related to this item.
C. UNFINISHED BUSINESS
3. Consideration and possible action regarding the selection of Wyle Laboratories,
Inc. for Design & Testing Services and Labor Compliance Services related to the
Residential Sound Insulation (RSI) Program. (Fiscal Impact: None)
Recommendation — (1) Authorize staff to negotiate pricing of both contracts; (2)
Alternatively discuss and take other action related to this item.
4. Consideration and possible action regarding the proposal to install two City of El
Segundo Athletic Fields monument signs located at the northeast corner of the
intersection of Nash Street and Mariposa Avenue. (Fiscal Impact: None)
Recommendation — (1) Approve the proposed City of El Segundo Athletic Fields
monument sign design and the location of the two proposed signs near the intersection of
Nash Street and Mariposa Avenue; (2) Alternatively, discuss and take other action related
to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
5. Consideration and possible action regarding the 2007 Annual Report and 2008
Budget by the Senior Citizen Housing Corporation Board to City Council.
Presentation to be made by Senior Citizen Housing Board representatives. Fiscal
Imr)act: None)
Recommendation — (1) Receive and File the 2007 Annual Report and approve the 2008
Budget from the Senior Citizen Housing Corporation Board; (2) Alternatively discuss and
take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
6. Warrant Numbers 2563101 to 2563111 on Register No. 5 in the total amount of
$2,265,097.89 and Wire Transfers from 11/22/2007 through 12/6/2007 in the total
amount of $1,143,012.92.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
7. Regular City Council Meeting Minutes of December 4, 2007.
Recommendation — Approval.
8. Consideration and possible action regarding the annual Resolutions updating the
employer's contribution under the Public Employees' Medical and Hospital Care
Act. The City is required to file annual Resolutions reflecting changes in the City's
contribution for employees and annuitants. These Resolutions cover the following
groups; Police Officers' Association, Fire Association, Police Managers'
Association, Supervisory and Professional Association, City Employees'
Association and Police Support Services. (Fiscal Impact: None)
Recommendation — (1) Adopt the required Resolutions; (2) Alternatively discuss and take
other action related to this item.
9. Consideration and possible action regarding a request from the Los Angeles
County Fire Department Lifeguard Operations for use of Urho Saari Swim Stadium
(The Plunge) at 219 W. Mariposa Avenue on January 11, 2008, and for a fee waiver
per Municipal Code Section 8 -8 -7 (D) (1). (Fiscal Impact: $290)
Recommendation — (1) Approve the use request and waiver of use fees per El Segundo
Municipal Code Section 8 -8 -7 (D) (1); (2) Alternatively discuss and take other action
related to this item.
10. Consideration and possible action regarding acceptance of the Rehabilitation on
the westbound lanes of Rosecrans Avenue from Douglas Street to Sepulveda
Boulevard. Approved Capital Improvement Project. Project No. PW 07 -08. (Final
Contract Amount: $185,497.94)
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file a
Notice of Completion in the County Recorder's Office; (3) Alternatively, discuss and take
other action related to this item.
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11. Consideration and possible action regarding acceptance of the project to install
new custom cabinets at Camp Eucalyptus (641 California Street). Project No. PW
05 -08 (Final Contract Amount: $17,882.00)
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file a
Notice of Completion in the County Recorder's Office; (3) Alternatively, discuss and take
other action related to this item.
12. Consideration and possible action to replace the City's copiers and fax machines
with El Segundo based Xerox Corporation providing multi - functional devices which
will scan, copy, email, print and fax documents. (No Fiscal Impact)
Recommendation — (1) Authorize the City Manager to execute an agreement in a form
approved by the City Attorney to replace copier and fax equipment piggybacking on
County of Los Angeles Contract #42669, for a five -year period with Xerox Corporation; (2)
Alternatively, discuss and take other action related to this item.
13. Consideration and possible action to retain Alliance Resource Consulting to
conduct an executive search for the position of Director of Public Works. (Fiscal
Impact: Not to exceed $22,500)
Recommendation — (1) Authorize the City Manager to execute a professional services
agreement, in a form approved by the City Attorney, with Alliance Resource Consulting in
an amount not to exceed $22,500; (2) Alternatively, discuss and take other action related
to this item.
14. Consideration and possible action regarding adoption of Plans and Specifications
for the Surface Refurbishment (painting) of the Park Vista Senior Apartments (615
E. Holly Avenue), the Lakes Golf Course (400 S. Sepulveda Boulevard) and the El
Segundo Police Department Jail (348 Main Street). Project No: PW 07 -12. (Fiscal
Impact: $100,000)
Recommendation — (1) Approve Plans and Specifications; (2) Authorize staff to advertise
the project for the receipt of construction bids; (3) Alternatively, discuss and take other
action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
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I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher -
Council Member Jacobson —
Council Member Boulgarides —
Mayor Pro Tern Busch -
Mayor McDowell —
15. Consideration and possible action regarding the annual request of Mr. S. Claus for
variances from the Municipal Code.
Recommendation — Approve request by Mr. S. Claus for a waiver of the permits required for
doing business within the City of El Segundo as follows; or alternatively, discuss and take
other action related to this item:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23-4;
2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA
should be contacted);
3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7);
4) Waiver of ESMC 8-4-11B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on
Grades);
5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3);
6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -5 -11 dealing with
trespassing animals; and
7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1).
Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over
the ocean; D.M.V. for a valid vehicle registration; Department of Health & Welfare to ensure
his elves are receiving minimum wage; and the Air Quality Management District to ensure a
safe and clear sleigh ride.
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PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: Z02 - % 't — 0 %
TIME: 3' 30 pvv\.
NAME:
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Reports — Mayor
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual request of Mr. S. Claus for variances
from the Municipal Code.
RECOMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of El Segundo as follows; or, alternatively, discuss and take other action related to this
item:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23-4;
2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should
be contacted);
3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7);
4) Waiver of ESMC 8-4-11B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on
Grades).
5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); and
6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -5 -11 dealing with trespassing
animals;
7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1)
Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the
ocean; D.M.V. for a valid vehicle registration; Department of Health & Welfare to ensure his
elves are receiving minimum wage; and the Air Quality Management District to ensure a safe
and clear sleigh ride.
BACKGROUND & DISCUSSION:
Were Mr. S. Claus required to obtain all of the necessary permits, he would not be able to start
his business until after June 1, 2008. Since Mr. Claus has shown good faith during previous
business endeavors, and his business would be welcomed by the Community as a whole,
Council should waive the fees and permits required.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT:
Operating Budget: N/A
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: Yes No
ORIGINATED BY: DATE: I vw I I4 a
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Mavor Kelly jo5well
REVIEWED
Jeff,$t�&art, City Manager
DATE: Vt () 0