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2007 DEC 04 - CC PACKETJ J Hex Ir a r. 1917 _ 2001 AGENDA EL SEGUNDO CITY COUNCIL z COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2007 - 5:00 P.M. Next Resolution # 4534 Next Ordinance # 1416 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — -2- matters 1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 2. Solomon vs. City of El Segundo, LASC No. BC372401 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) - -1- matters 1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter (j 9 I X v 1AERIp a r. N 6 for a AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 4, 2007 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Father Robert Victory, St. Anthony's Catholic Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson Next Resolution # 4534 Next Ordinance # 1416 0 3 PRESENTATIONS - Proclamation proclaiming the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 8, 2007 at 7:00 p.m., through December 23, 2007, and invite the young and young at heart to experience the wonders of this El Segundo holiday tradition. 2. Proclamation proclaiming Sunday, December 9, 2007, as the 44th Annual El Segundo Holiday Parade, invite the community to all the traditional El Segundo holiday events and wish the Chamber of Commerce many more years of marching down Main Street. 3. Proclamation proclaiming December, 2007 the month of Lighting Up the Community and invite the residents of El Segundo to warmly welcome the member of the Kiwanis Club as they judge the 2007 Lighting up the Community program. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Douglas Street Gap Closure Project. (Fiscal Impact: $422,482.00) Recommendation - (1) Authorize the Director of Public Works to execute Change Order numbers 27, 28, 29, 30 & 31 to the existing Public Works Agreement with SEMA Construction, Inc. in the total amount of $422,482.00; (2) Alternatively, discuss and take other action related to this item. 4 � � D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action regarding the positions on Committee, Commissions and Boards ( "CCBs ") that will expire in the year 2008. Recommendation — (1) Direct staff to open the recruitment process for the positions on the CCBs, as listed; (2) Alternatively, discuss and take other action related to this item. 3. Consideration and possible action regarding a recommendation by the Aviation Safety and Noise Abatement Committee (ASNAC) to appoint two new members to the Commission. Recommendation — (1) Approve the nomination of Ms Kathleen Umbenhaur and Suzanne Fuentes to the Aviation Safety and Noise Abatement Committee (ASNAC); (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Warrant Numbers 2562839 to 2563100 on Register No. 4 in the total amount of $2,417,860.60 and Wire Transfers from 11/09/2007 through 11/21/2007 in the total amount of $1,626,945.56. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Regular City Council Meeting Minutes of November 20, 2007. Recommendation — Approval. 6. Consideration and possible action to approve the conveyance of an easement prepared by Thomas Properties Group, Inc. (TPG) and located near Nash Street and Mariposa Avenue to the Southern California Gas Company (SCG) to construct and maintain their facilities. (Fiscal Impact: None) Recommendation — (1) Authorize an easement prepared by TPG and located near Nash Street and Mariposa Avenue, in a form approved by the City Attorney, be conveyed to SCG to construct and maintain its facilities; (2) Authorize the City Manager execute and record such easement; (3) Alternatively, discuss and take other action related to this item. 0 5 7. Consideration and possible action to approve Mar Ventures, Inc. Tract Map No. 68231, a 14.01 -acre, 8 lot subdivision property bounded by Atwood Way, Nash Street, Douglas Street and Maple Avenue. (Fiscal Impact: None) Recommendation — (1) Approve and accept Mar Ventures, Inc. final Vesting Tract Map No. 68231; (2) Authorize the City Engineer and City Clerk to sign and record said map; (3) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding the acceptance of the Athletic Facility Project at 2201 East Mariposa Avenue. Approved Capital Improvement Project. Project No. PW 06 -13. (Final Contract Amount = $5,341,010.30) Recommendation — (1) Approve Change Order No. 4 in the amount of $31,799.08; (2) Accept the work as complete; (3) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; (4) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action regarding the proposal to install two City of El Segundo Athletic Fields monument signs located at the intersection of Nash Street and Mariposa Avenue (northeast corner). (Fiscal Impact: None) Recommendation — (1) Approve the proposed City of El Segundo Athletic Field monument sign design and location of the two proposed signs approximately at the intersection of Nash Street and Mariposa Avenue; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK 10. Consideration and possible action regarding Council consensus to cancel the January 2, 2008 City Council Meeting Recommendation — (1) Approve cancellation of the January 2, 2008 meeting; (2) Alternatively, discuss and take other action related to this item. 6 0 G J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tern Busch - Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: / Q DATE: TIME: 5 v NAME: Proclamation proclaiming the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 8, 2007 at 7:00 p.m., through December 23, 2007, and invite the young and young at heart to experience the wonders of this El Segundo holiday tradition. rortamatt"On Citp of Cl *egunbo, California W11FREAS, The El Segundo Chamber of Commerce has given FI Segundo the Annual I loliclay Parade for the past 44 years, a tradition which both celebrates El Segundo and calls forth the Holiday Season. WIIFREAS, The parade, to be held Sunday, December 9, 2007 from 1:00 p.m. to 3:00 p.m., with a theme of Babes in Toyland, will assemble on the corner of I mperial Avenue and Main, and continue Clown Main Street, disbanding at EI Segundo Boulevard; W11FREAS, The parade will start with the Grand L 'vTarshall, end with the traditional Grand Finale - the Chevron Fire Truck, bringing Santa Claus through downtown I:1 Segundo, and in between the crowds will be treated to a few surprises; WIIERFAS, The community is invited to other holiday festivities on Thursday, December 6`l', beginning at 3:00 pan. with Santa's Village at City Hall Plaza, the Farmer's Market and I loliday Craft Fair on Main Street, and the Annual Tree I_ighling Celebration in the Plaza from 4:00 p.m. to 5:30 p.m., followed by the Chamber of Commerce Holiday .Mixer held at Citizens Business Bank. N()W, THI:REI ORI:, the Mayor and Members of the City Council of the City of E:1 Segundo, California, do hereby proclaim Sunday, December 9, 2007, as the 44th Annual El Segundo Iloliday Parade, invite the community to all the traditional El Segundo holiday events and wish the Chamber of Commerce many more years of marching down Main Street. 010 rortamatt"On Citp of Cl *rgunao, California WHEREAS, Lighting Up the Community is an annual program which was established by the City Council in December, 1988 as part of the Holiday Season to recognize those residents who beautify the community by decorating their homes for the Holidays. WIJEREAS, This program has becanne an El Segundo tradition that initially was judged by the Girls Scouts - Troops #2 and #5, but since 1996 different El Segundo civic, service or youth groups have participated in the judging of the program. In 1996 judging was by the EI Segundo Rotary Club and in 1997 by the Kiwanis Club. Tree Musketeers judged in 1998, El Segundo High School Eagle Rand in 1999, E:I Segundo Key Club in our Centennial year, The Rainbow Girls in 2001, El Segundo Interact Club in 2002, Park Vista Jetsetters in 2003, the E'I Segundo Rotary Club in 2004, in 2005 and in 2006 Lighting l,,'p the Community was judged by the Loyal Order of Moose- E:I Segundo moose Lodge. WHEREAS, This year, members of the Kiwanis Club will judge the El Segundo homes during the last two weeks before December 25th for the most attractive home decorations and lighting, and will present a list of their selections to the City Council. WHEREAS, The recipients of the 2007 Lighting Up the Community recognitions will be invited to assemble at 7:00 p.m., at the City Council meeting, on January 15, 2008, to be recognized for beautifying the community. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim December, 2007 the month for Lighting Up the Community and invite the residents of El Segundo to warmly welcome the members of the Kiwanis Club as they judge the 2007 Lighting Up the Community program. �/„,�Y • �ii . �ii. � iii • �/. �ii.r� �iiiiiii/ / /i /��i �ii. . % /iii�jniii�i / /1iii �.v ii /iii /iii/ / / / /i� i �i /� _Z/ i EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Douglas Street Gap Closure Project. (Fiscal Impact = $422,482.00, Change Orders) RECOMMENDED COUNCIL ACTION: Recommendation - (1) Authorize the Director of Public Works to execute Change Order Numbers 27, 28, 29, 30 & 31 to the existing Public Works Agreement with SEMA Construction, Inc. in the total amount of $422,482.00; and, (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On June 21, 2005, the City entered into a Public Works Agreement in the amount of $19,239,025 with SEMA Construction, Inc. for construction of the Douglas Street Gap Closure Project. City Council also authorized a construction contingency in the amount of 10% of the contract amount ($1,923,903) for additional work required due to potential unforeseen conditions. (Please see `Background and Discussion" on following page) ATTACHED SUPPORTING DOCUMENTS: Maps of completed work FISCAL IMPACT: Capital Improvement Program: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: $7,804,403.00 (contingency) $422,482.00 301 -400- 8203 -8949 Construction No DRI INATE DATE: Dan Garcia, A sis n ity Engipeer REVIEWE DATE: f� Ilk-) Jeff S rt, Ci �Manager 1 BACKGROUND & DISCUSSION: (continued) Page 2 of 6 Status Construction has been underway since November 28, 2005. Below is a status of the completion of the main elements of the project. The attached map provides a graphical depiction of project status. Item of Work % Complete Edison Electrical System 90% Oil Line relocations Shell /Crimson 100% ExxonMobil 100% Pacific Pipeline 100% AT &T Relocation 100% Storm Drains 90% City Water Mains 100% County Water Main 100% Excavation for roadway 100% Retaining Walls for Roadway 90% Pedestrian Bride 100% Railroad Bride 100% Shoofly 100% Transit Center Parking Lot 90% Traffic Signal 80% Street Lighting 80% Completion Status The west side has been proceeding with no obstructions since September. The contractor is making every effort to complete the project by March 31, 2008. (1; 13 BACKGROUND & DISCUSSION: (continued) Page 3 of 6 Payment and Grant Reimbursement status Metropolitan Transportation $9,233,000 $8,897,747.00 Authority MTA) Grant Federal Transit Administration $2,079,661 $1,848,086.00 (FTA) Grant Total 1 $10,745,833.00 Approval of Change Orders As the work progresses, unforeseen conditions may require the contractor to perform work at additional cost under a change order. Also, if a more efficient way to construct the project is identified, cost savings can be accomplished through credit change orders. On June 20, 2006, City Council approved Change Order Numbers 2, 3, 6 & 8 in the total amount of $71,490.76 and on November 8, 2006, Council approved Change Order Numbers 1, 11, 13 and 14 in the amount of $156, 860.81. On February 20, 2007, Change Order Numbers 10, 15, 16 and 17 were approved by City Council in the amount of $283,936.56 and on June 19, 2007, Change Orders 10 -1, 18, 19, 20, 21, & 22 were approved in the amount of $390,675.00, and Change Orders 4, 23 & 24 were approved in the amount of $422, 700.00. Since that time, additional change orders have been encountered. On October 2, 2007, Council approved Change Order Numbers 5, 25 & 26 in the amount of $427,614.96. It is recommended that City Council approve Change Order Nos. 27, 28, 29, 30 & 31 as described below. The change order numbers are referenced by the Construction Engineer's numbering system and are not in sequence. As issues are encountered during construction, change order numbers are assigned to each issue such that any additional costs can be tracked separately. Staff has deemed Change Order Numbers 1, 2, 3, 4, 5, 6, 8, 10, 10 -1, 11, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31 & 32 to be valid and negotiated change order costs with the contractor. Change Orders 7, 9 and 12 are still issues that may or may not result in formal contract change orders to be considered by Council. BACKGROUND & DISCUSSION: (continued) Pape 4 of 6 Contract Chancre Order No. 27 $ 99,010.00 This change order accomplishes the following changes: West Retaining Wall — This wall was added to the southwest $ 99,010.00 corner of the project. The original plans showed a 4 foot portion of open dirt between the sidewalk and the edge of the parking garage at 2221 Park Place. Left as is, this would have created a hazard of a 3 to 5 foot drop from the Parking Garage to the finished grade. total Change for Change Order No. 27 $99,010.00 Contract Change Order No. 28 $ 100,703.00 This change order accomplishes the following changes: ➢ Landscape and Irrigation — This Change Order revises the $100,703.00 original design of pavers in the median to landscaping. This cost includes the installation of a drip irrigation system, various plants and 8 trees. This revision will enhance the aesthetic appearance of the finished project. Total Change for Change Order No. 28 $100,703.00 Contract Change Order No. 29 $150,000 Maximum This change order accomplishes the following changes: ➢ Electrical Additions — The plans indicated that Edison would $150,000.00 provide electrical service connections but the City was required to supply the electrical infrastructure for the entire project. This modification is necessary to complete the project. Total Change for Change Order No. 29 $150,000.00 Contract Change Order No. 30 $ 27,209.00 This change order accomplishes the following changes: ➢ Additional Plug Valve, Outdoor Cabinet and Generator Wall — $ 27,209.00 a. Staff required that an additional plug valve be added to at the storm drain sump pump to be consistent with other similar City facility configurations for sump pumps. ($4,082.00) ➢ b. The plans for this project specified an emergency generator that had an indoor rating. The generator is to be placed in an outdoor location. Since the generator has already been ordered, a cabinet is required to surround this generator to be compliant with the outdoor rating. ($6,383.00) ➢ c. Southern California Edison is requiring a wall around their generator at the Transit Center that was not part of the original oi: BACKGROUND & DISCUSSION: (continued) Page 5 of 6 plans. ($10,730) d. Fire Hydrant at Park Place and Douglas Street ($6,014). Total Change for Change Order No. 30 $27,209.00 Contract Change Order No. 31 $ 45,560.00 This change order accomplishes the following changes: • Drainage channel along West Retaining Wall — The plans $ 45,560.00 conflicted with the actual elevations in the field and prevented the inverts to flow. This modification deepened the drainage channel along the west retaining wall to allow proper flow. Total Change for Change Order No. 31 $45,560.00 Additional Contract Costs Due to Actual Quantities Placed vs. Bid Quantities When construction contracts are awarded, the contract amount is based on unit prices and estimated quantities. Actual quantities typically vary from the original estimate. Actual measured quantities will yield a net increase to the contract in the amount of approximately $500,000. Upon completion of the project, a full accounting of measured quantities will be submitted for Council review along with a final change order to establish the final contract amount based on measured quantities. Balance of Contingency City Council authorized a 10% contingency ($1,923,903) to cover additional work discovered during construction. The following indicates the balance of available contingency funding: 016 BACKGROUND & DISCUSSION: (continued) Pape 6 of 6 Contingency Amount provided by Council on June 25, 2005 $1,923,903.00 Additional Funding Provided through previous MTA funding amendment $5,880,500.00 Total Contingency Funding $7,804,403.00 Cost of previous Change Orders (1, 2, 3, 4, 5, 6, 1, 10,10-1,11, 13, 14, 15, 16, 17,18, 19, 20, 21, 22, 23, 24, 25 & 26 $1,753,278.09 Cost of Change Orders 27, 28, 29, 30, & 31 $422,482.00 Estimate of actual quantities to be constructed per plan difference from bid quantity) $500,000 Sub -Total Change Orders to date plus actual quantity differential $2,675,760.09 Additional Right -of -Way acquisition costs above initial eminent domain court deposits. $393,000 in 601 Hawaii parking lot work included in Change Order No. 4 $1,061,540.00 Non - Contract construction costs (MTA purchases) $25,703.52 Total Additional Costs $3,763,003.61 Remaining fund balance $4,030,551.39 Additional Change Orders Additional change orders have been encountered and are currently being negotiated. These change orders will be submitted for Council consideration in the future. Staff continues to work with the contractor and the construction manager to mitigate additional costs and to identify and implement measures to reduce costs. 0 lf N01103SH31NI )IHVd /S` IE)n00 @ lln` A 0Nno8v 0`dd 313HONOO 1'8111 �� 'Z£ (IMAM) 1TdM JNINIVAU 1S3M JNO-IV 13NNVHD 3!DVNIVU(I (13SIn38 'Le -i N01133SU31Nl )IHVd /SVI!Dn00 @ iNVHG kH 3813 18 11t1M 8OiV83N39 '13N18t/0 - lVOl8iD313 HOOalno W4nd dWnS @ 3/ IVA Jnld 1t1NO11100V -Z '0£ 'Z£ is sdlgno0 (S1t11S303d 301n83S) Td31a10313 1HJ11HDIH N`d1(131N 3H1 3dVZ)S(IN`dl18 NOIl`dJWHI 8Z WMUM) 11t/M JNINI`d138 1S3M � 'LZ L£ /7. 8z 0£ Co ,--1 is sb�000a D D� cn x D D m TO THE EL SEGUNDO CITY COUNCIL MEETING: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions & Boards AGENDA DESCRIPTION: Consideration and possible action regarding the positions on Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2008. RECOMMENDED COUNCIL ACTION: (1) Direct staff to open the recruitment process for the positions on the CCBs, as listed; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Pursuant to Government Code §54972, attached is the Local Appointments List of the positions on CCBs that will expire in the year 2008, as well as background information on all CCBs. Application forms, the anticipated vacancies in the year 2008 and the background information list are posted on the City's website at www.elsegundo.org. To apply to any CCB, potential candidates should contact City Hall at 310 - 524 -2302, for an application. The deadline for filing applications is 48 hours prior to the posted interview date. Interviews of candidates are set by the City Council when a sufficient number of candidates have applied to a position. Applications may also be picked up from the Administrative Offices at City Hall, the Library, the Chamber of Commerce, Joslyn Center, George E. Gordon Clubhouse, the City's website or, upon request, will be mailed to interested persons. ATTACHED SUPPORTING DOCUMENTS: CCB Background Information, and Listing of the year 2008 vacancies on Committees, Commissions and Board. FISCAL IMPACT: N/A TOR: REVI Citv Ma ive Assistant Date: Date: I1/r)/"1 2 0 1 � CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMISSIONS, COMMITTEES, AND BOARDS) Positions to Open in Year 2008 Posted pursuant to Govt Code § 54972 TO APPLY, CONTACT CITY HALL ADMINISTRATION, 1- 310 - 524 -2302 TERM EXPIRES /OPENINGS MAY RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents) Robert Motta (apptd 6115104 to 1s' full 4 -yr term) JUNE LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max. 2 Term Limit - All Residents) Steve Hunt (apptd 7119105 to 1St full 3 -yr term) Dorothy Doukakis (apptd 7119105 to 2"d 3 -yr term) PLANNING COMMISSION: (4 Yr Term — No Term Limitation) (All Residents) Cheryl Frick (apptd 11116104 to 1St 4 -yr term) Suzanne Fuentes (apptd 6/19/07 to 1St short term) SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term — No Term Limit - All Residents) Don Mcllroy (apptd 8101100 to 1St, 4 -yr term) John Nisley (apptd 8101100 to 1st, 4 -yr term) 5/30/08 06/30/08 06/30/08 06/30/08 06/30/08 06/30/08 06/30/08 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All Residents) Phillip Georgious (apptd 11/16104 to 1St 4 -yr term) 10/31/08 NOVEMBER CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term — No Term Limit — 2 Business /3 Residents) Jason Aro ( apptd 7120104 to 2"d, 4 -yr term) 11/30/08 The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply. Council Approval: December 4, 2007 Posted: December 20, 2007 @ _:_A.M. /P.M. In THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE � : 0 BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS 1. Capital Improvement Program Advisory Committee: (Public Works) is a 5- member committee, composed of 3 residents and 2 local Business representatives (no residency requirements for business reps). Members serve without compensation, for 4- year terms, without term limits. The Director of Administrative Services and the Director of Public Works provide staff support to the committee. The committee assists in the development of the 5 -year Capital Improvement Program ( "CIP "). Each year staff proposes CIP projects for a 5 -year period. The committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process. In addition to the projects proposed by staff, the committee holds a community workshop each year to receive project requests from the general public. The committee generally meets at 7:00 p.m., on a weekly basis in March, April and May, with the goal of finalizing its recommendations to the City Council in June. 2. Community Cable Advisory Committee: (eff. 10/19/06- Administration) was restructured in July 1994. It is a 5- member committee, composed of residents, who serve without compensation, for 4 -year terms, without term limits. The committee acts in an advisory capacity to the Community Cable Manager and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 3 and 22 in the City of El Segundo. The Committee meets on the 3rd Wednesday of every month at 7:00 p.m., in the West Conference Room. 3. Economic Development Advisory Council: (Economic Development) is a spin- off of the City /Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91. The Committee was restructured in June 1994 as a 9- member committee by the City Council to implement the City's Economic Development Strategic Plan. It is currently a 10- member committee due to the Council action on 09/19/06. The members represent a cross - section of the community, and include both residents and non - residents. The committee positions have no term expiration, and members serve without compensation. The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program. The committee meets on an "as needed" basis at City Hall. 4. Investment Advisory Committee: (Treasurer /Administrative Services) was established by Resolution #3764 dated June 2, 1992, for the purpose of advising the City Treasurer and City Council on matters pertaining to the investment of the City's idle funds. This is a 4- member committee; two are automatic appointments — (City Treasurer and Director of Administrative Services); the other two members (one of whom must be a resident of El Segundo) serve without compensation, for 4 -year terms, without term limits. The committee meets quarterly at City Hall on the 3rd Tuesday in March, June, September and December. 0 21 5. Library Board of Trustees: (Library & Cable Services) was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq. The Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without compensation. Trustees serve for 3 -year terms and may not serve for more than 2 consecutive terms. The board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with other governmental agencies and civic groups in the advancement of sound planning and programming. The board considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards pertaining to library services and programs and makes recommendations for the provision of adequate library services consistent with community needs. The board may administer any trust declared or created for the Library and approves the Library's Annual Report to the State Librarian. The board meets at 7:00 p.m., on the 2nd Tuesday of every other month, beginning in January, in the Friends of the Library Meeting Room. 6. Planning Commission: (Planning & Building Safety) was established pursuant to the Planning Laws of the State of California (Sec. 65100 - 65106) on August 20, 1946 by City Ordinance #300. The commission is comprised of 5- members who serve with minimal compensation, for 4 -year terms, without term limits. The commission makes recommendations to the City Council on the adoption or amendment of the City's General Plan; performs duties with respect to land subdivision, planning and zoning as prescribed by City and State law; and, advises the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities. The Commission meets on the 2nd and 4th Thursday of each month, at 7:00 p.m., in City Hall Council Chambers. 7. Recreation & Parks Commission: (Recreation & Parks) was established on March 23, 1938 by Resolution #448. It is comprised of 5- members, who must be residents of El Segundo. Commissioners serve with minimal compensation for 4 -year terms, without term limits. The commission advises the City Council on all matters pertaining to recreation, parks, parkways and street trees. It makes recommendations to the City Council regarding level of services, policies and assists in implementing Recreation and Parks Department improvements and programs, including youth counseling, senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property. The commission meets on the 3rd Wednesday of each month, at 7:00 p.m., in City Hall Council Chambers. 8. Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non - profit corporation formed in 1984 for the construction of the low- income housing facility for seniors, referred to as "Park Vista." The Board was established in 1986 to actively oversee the management, operation, maintenance, and finances of Park Vista. The Board enters into an operating agreement with the City Council, and enlists a management company to operate the facility. The Board, comprised of 7 directors, all El Segundo residents (per bylaws), serve without compensation, for 4 -year terms, without term limits. The Board meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly Avenue, EI Segundo. Rev. 04/10/07. NOTE #1: LAX Master Plan Advisory Commission: (Administration) was established on May 18, 1999 by Resolution #4114, for the express purpose of assisting the City Council in reviewing the LAX Master Plan and opposing the expansion of LAX. The commission was disbanded during the 2004 -2005 Budget process. NOTE #2: EDAC membership was increased to 10 by Council action on 9/19/06. 02.. EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action regarding a recommendation by the Aviation Safety and Noise Abatement Committee (ASNAC) to appoint two new members to the Commission. RECOMMENDED COUNCIL ACTION: (1) Approve the nomination of Ms Kathleen Umbenhaur and Suzanne Fuentes to the Aviation Safety and Noise Abatement Committee (ASNAC); (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Section IV if the by -laws of Aviation Safety and Noise Abatement Committee (ASNAC) states that "All committee members must be approved by the City Council ". ATTACHED SUPPORTING DOCUMENTS: 1. Application from Kathleen Umbenhaur 2. Application from Suzanne Fuentes FISCAL IMPACT: N/A Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No Jeff Stewart, City Manager W APPLICATION FOR MEMBERSHIP IN THE, EL SEGUNDO AVIATION SAFETY AND NOISE ABATEMENT COMMITTEE Nominee's Full Name: T h 1 C� ►-� �� r4v V-, Y\C,,U (Please Print) Nominee's Street Address: I I ,X v 0 c�0 Nominee's Phone Number: (Home) 3l0 - (o 0q - cl 4 O'? (Work) I have read and understand the by -laws of the EI Segundo Aviation Safety and Noise Abatement Committee and my responsibilities if accepted as a member of that Committee. orninee's Signature) �� Date The EI' Segundo Aviation Safety and Noise Abatement Committee has voted upon this nomination and fully supports this nominee's application. Liz h z, Chair LI Z_�, C�--�1,4 Od, I 11-7- v Date 1 � M APPLICATION FOR MEMBERSHIP IN THE, EL SEGUNDO AVIATION SAFETY AND NOISE ABATEMENT COMMITTEE Nominee's Full Name: �i Uttm fre, ��- r, �r (Please Print) Nominee's Street Address: PC kil Nominee's Phone Number: (Home) (Work) <% 0 1,4 q'I Z � I have read and understand the by -taws of the EI Segundo Aviation Safety and Noise Abatement Committee and my responsibilities if accepted as a member of that Committee. Ominee'sSignature) Date The EI' Segundo Aviation Safety and Noise Abatement Committee has voted upon this nomination and fully supports this nominee's application. % -/ /1" aJ Date 023 O Z o o LL Z O m J ¢ N H J p WY> U C ¢ 3 uj W N_ U W I a N dl �I uj, J ¢ C C a a ¢ LL W ¢ O rn roo c Q ao cod oN o 0 -10 of Q III I I W M {p N N C M r O Z O i > w = o w ❑ E c C O N rO Q N M M ?zwwvK��QOm a UI W w O Z Z¢ Z to O O W K LL w Z K a' rn roo c Q ao cod oN o 0 -10 of Q III I I 0 O r N rn M m N N I OI C; C W W F W X Q uj W N. it z a U i Q Z— UI 0Q O O• 2 W W; w � 0 Y YI Y U U U w w w m U U O O OI L � U W o Z LL LL ❑ � C w w Z U LL Z O i > w = ? 0 LL 3 U > w ❑ E c C O ¢ Z Z Z a Z, Z y Z❑ O Z F r z LL LL U Z > w C 0 U Z Z N a Z w z 7 7 O to O G J Z F Z L W W W V: ¢ LL LL a' F wC ¢❑pCU wary -� ?zwwvK��QOm a UI W w O Z Z¢ Z to O O W K LL w Z K a' > 0> Z (9 ❑ F- X W j m Z> C j Z W > G ¢ O O a w 3 ❑z _ ❑ LL w °z i LL¢ 0 W K i F 1- ~ O Z U Z z z a i w N U> w w LL O W `Z Er N J Q O Z z> V! w Q¢ F < U U' a O❑ Q U < 0 g, w 3: w 0 ¢ N H¢ W w O a~ Y Z Z O w LL O w a a O a a¢ Z¢¢vl rn OOC J a 3 N a C U N .� D m r a a~ O¢. u,¢LL¢¢GO 0¢OwXx O wC��wtn0 _O> ❑ w (fir �n¢¢U�a¢x =�i� v ¢o?LL33c�w 3awwo 0 O r N rn M m N N I OI C; C W W F W X Q uj W N. it z a U i Q Z— UI 0Q O O• 2 W W; w � 0 Y YI Y U U U w w w m U U O O OI L � U D C d 0 o m U N U O N $ a � N N T X T � N t a C N > m N a W l0 E O > {>p C L — L p O p y 3 D T n Q c d d E o O r n � ° T E a E n E d c o m D OU N u o d L C H D 4 o O O rn T U c o c d E _ N y L T U c a o c CO A A 0 0 L C � a C io U N n U m 0 0 U D D d N D U O U T O 6 m e O S L O U v c N H E LL W W J N ¢U T N C D OZ¢ € o U O m a v O N o N LL N '� c U t C U a Q c s N N v o U LL LL 0 0 m m O o T a N r LU Q U OU y¢ o 00 N C u 0 L D C uo. ¢ A � O ¢ r2 Lj d U O L n E C T X T � N t a T — 0 J N U L > {>p C L — L p O p y 3 D T n T c a > yi _O d C O C Ea > E a E n E d c o m D OU N a N 0 1O d o m tO N U C E y m N � a T N_ y O D d a —.. O o N Z N E L j m H N U n N A N T 6 `c C N C o n � E E m o c a 2 a v n m d = a c s N N v T N L N T OJ N 0 w o y d d a L w N > O 0 L D d ) E � v J W N E o w o L > m E w a a m e n E U E c E m v D C I p w C � i� W_ 4 U Z W m = LL O V 4 U CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 11/09/2007 THROUGH 11/21/2007 Date Payee Amount Description 11/13/2007 West Basin 929,433.84 H2O payment 11/15/2007 IRS 248,040.96 Federal Taxes 11/15/2007 Employment Development 2,365.82 State Taxes 11/16/2007 Employment Development 52,811.55 State Taxes 11/16/2007 Health Comp 1,687.08 Weekly claims 11/ 11/19/2007 State of CA 1,522.16 Child support withholdings 11/19/2007 Nationwide Retirement 28,900.62 457 contributions 11/20/2007 La Salle 43,725.00 ABAG Payment 11/20/2007 Health Comp 606.50 Weekly claims 11/ 11/20/2007 Lane Donovan Golf Partners 19,111.09 Lakes Payroll 11/21/2007 Cal Pers 266,123.78 Retirement 11/9- 11/21/07 Workers Comp Activity 32,617.16 SCRMA checks issued 1,626,945.56 DATE OF RATIFICATION: 12/4107 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Depu Trea rer Direct71"1anc6 City Wager /[ 1 O-] Date I t'ZG A� Date 1f 7 U D e 1,626,945.56 Inf6rmation on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. i 4 j r 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2007 —5:00 P.M. DELAYED UNTIL 6:30 P.M. 6:30 P.M. SESSION City Clerk Mortesen adjourned the meeting to 7:00 p.m. due to a lack quorum. ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgarides - Absent Council Member Fisher - Absent Council Member Jacobson - Absent PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. - NONE CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) - -1- matters City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS: -0- matter Council recessed at 6:55 p.m. 5 MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 1 r • ; nC5 t.� l REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 20, 2007 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Dino Tumbuan, St. Johns Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Jacobson PRESENTATIONS — a. Mayor Pro Tern Busch presented a Proclamation to Fire Chief Kevin Smith observing November 19, 2007 through December 17, 2007 as the Spark of Love Toy Drive and encouraging the community to support this holiday program by contributing toys and non- perishable foods to the El Segundo Fire Department during the drive. b. Recognition of participants of the Residential Community Emergency Response Team (CERT) course. Thomas Russ Robert Zacher Tamara Haggstrom Don Mcllroy Chris Haggstrom Susan Mcllroy Donna Tucker Davin Weston Patricia Torres Susan Weston Michael Rohrkemper Ed Erdely Michael Loose Anthony Russi Tony Gonzalez Austin Hajjar Anthony Estrada Gene Barth Marianne Crowder Robbin Wood Alan Thomson Roger Meeks Frank Roig Joe Dornblazer Penny Laster Andrew Bundett Thomas Dillon Dede King Bryant Manning Kent Schwitkis Janet Shultz James Smith Yvonne Todd Paulette Caudill Tarryn Lee Leslie Evans Jean Spyr Joan Parker Barbara Hickert Robert S. Eismen Judi Jensen Craig Knoblock C. Presentation from Steve Bradford, Southern California Edison, on State of the System. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 2 0 l,fl 4. 9 ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Absent Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jack Kenton, resident, commented on the Department of Water and Power Right -of -Way proposal. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOTE. 4/0. COUNCIL MEMBER FISHER ABSENT. B. SPECIAL ORDERS OF BUSINESS Consideration and possible action to conduct a public workshop to review state law relating to the City's General Plan Housing Element requirements and specifically incorporating the City's Regional Housing Needs Assessment ( "RHNA ") housing and affordable housing allocation as determined by the southern California Association of Governments, the Housing Element Update Community Profile Report regarding existing conditions, and the existing Housing Element Goals, Policies and Objectives; and provide direction to Planning and Building Safety staff and the City's consultant regarding updating the Housing Element Goals, Policies and Objectives. (Fiscal Impact: None) Al Warot and Dean Sherer, Willdan and Associates, and Kim Christensen, Planning Director, gave presentations. Opened public testimony. Jack Kenton, resident, questioned whether the area by Plaza El Segundo had been considered for residential use. Council consensus to receive and file report. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 3 0"l i1 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action regarding a recommendation by the City Council ad hoc subcommittee formed to consider the utilization of the current Department of Water and Power (DWP) right -of -way (located west of Hillcrest Avenue, between Imperial Highway and Grand Avenue) to discontinue its efforts to study the potential of opening the area for public use. Council consensus to receive and file a recommendation by the City Council ad hoc DWP right -of- way subcommittee to discontinue efforts to study the potential of opening the area for public use. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2562578 to 2562838 on Register No. 3 in the total amount of $2,610,417.93 and Wire Transfers from 10/26/07 through 11/08/07 in the total amount of $1,015,499.79. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved Regular City Council Meeting Minutes of November 7, 2007. 5. Authorized the Fire Department to purchase emergency food and water supplies from More Prepared, LLC, designed to sustain City employees and persons from other agencies working at or in support of a disaster from More Prepared, LLC. (Fiscal Impact: $17,691) 6. Approved a standard Professional Services Agreement No. 3771 with Martin & Chapman Co. for election support and services for the General Municipal Election, April 08, 2008. (Fiscal Impact: not to exceed $35,000) Authorized the City Manager to execute the agreement. 7. Authorized the City Manager to execute a Memorandum of Agreement No. 3772 between Radio Communications Association (RCA) and the City of El Segundo in accordance with the terms of an existing Communications Products Agreement (CPA) regarding radio frequencies licensed to the City. (Fiscal Impact — None) 8. Accepted the work as complete on the project to slurry seal Sycamore Avenue from Penn Street to Sheldon Street and streets in the area bounded by Sheldon Street, Mariposa Avenue, El Segundo Boulevard and the west city limit. Approved Capital Improvement Project. Project No.: PW 07 -11. (Fiscal Contract Amount: $199,815.00) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 4 0 J1 9. Accepted the work as complete on the construction related to the City's Residential Sound Insulation Program Group 18 (27 Dwellings). Project No. RSI 06 -18. (Final contract total = $1,289,810.69) Authorized the City Clerk to file the City Planning and Building Safety Director's Notices of Completion in the County Recorder's Office. 10. Approved the production by Mattel, Inc. of a new special edition "Matchbox" die -cast replica toy fire vehicle in the likeness of the City's Battalion Chief command vehicle, "BC -31 "; approve the production by Mattel, Inc. of a new special edition "Matchbox" die -cast replica of toy fire vehicle in the likeness of the City's ladder truck, "Truck 32 "; and approve Matchbox packaging that will be used to market and distribute the toy fire vehicles. Authorized the City Manager to execute a Licensor Approval Form (reference License Agreement No. 3724) with Mattel, Inc., in a form approved by the City Attorney, to approve the production of a die -cast replica toy fire vehicle in the likeness of the City's Battalion Chief's command vehicle (reference Contract No. ; Authorized the City Manager to execute a Licensor Approval Form with Mattel, Inc., in a form approved by the City Attorney, to approve the production die -cast replica of toy fire vehicle in the likeness of the City's ladder truck; Authorized the City Manager to execute a Licensor Approval Form with Mattel, Inc. in a form approved by the City Attorney, to approve Matchbox packaging that will be used to market and distribute the toy fire vehicles. MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to approve Consent Agenda Item Numbers 3, 4, 5, 6, 7, 8, 9 and 10. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER FISHER ABSENT. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER - NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE J. REPORTS — CITY TREASURER - NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - ABSENT Council Member Jacobson - NONE Council Member Boulgarides - NONE Mayor Pro Tern Busch - NONE Mayor McDowell — MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 5 �'1 3 r.) Congratulated Council Member Jacobson, on being named "Citizen of the Year" by the El Segundo Chamber of Commerce. Congratulations to Tiffany Odrejech, daughter of Ray Odrejech, recently retired from the Air Force, & his wife Veronica, for her completion of Air Force Boot Camp. 11. Consideration and possible action to authorize staff to work with the South Bay Energy Savings Center on a demonstration project to install decorative LED holiday lights on the City Water Tower (400 Lomita Street). (Fiscal Impact: None) Staff to place link on City web site to South Bay Energy Savings Center. Council consensus to authorize staff to work with the South Bay Energy Savings Center for the purpose of the possibility of installing a demonstration LED holiday light display at the City water tower. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE MEMORIALS - NONE CLOSED SESSION — NONE ADJOURNMENT at 7:54 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 20, 2007 PAGE NO. 6 0 3:3 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve the conveyance of an easement prepared by Thomas Properties Group, Inc. (TPG) and located near Nash Street and Mariposa Avenue to the Southern California Gas Company (SCG) to construct and maintain its facilities. (No fiscal impact). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize an easement prepared by TPG and located near Nash Street and Mariposa Avenue, in a form approved by the City Attorney, be conveyed to SCG to construct and maintain its facilities; (2) Authorize the City Manager to execute and record such Easement; and (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Vesting Tract Map No. 53570 was approved by Council on January 2, 2002 (Ordinance No. 1345 and Resolution No. 4241) as a twenty -six parcel subdivision encompassing 46.5 acres. Final Tract Map 53570 was approved by Council on September 19, 2006. As part of this map, a portion of Campus Drive (Private Street) and a portion of Parkview Drive South (Private Street) were dedicated to the City of El Segundo. These private street portions were not a part of the subdivision for Tract Map No. 53570 and were not covered in the conditions for this development or in the CC &R's for the subdivided portion of the development. The purpose of this easement is to allow SCG to construct and maintain pipelines to serve this development. SCG is afforded these rights under the conditions of approval for the subdivided portion of this development. In order to allow gas service through the above - mentioned Private Streets, this easement must be conveyed by the City to SCG. Staff recommends approval of the conveyance of this easement to SCG. Once approved, the easement will be sent for recordation to the Los Angeles County Recorders Office. ATTACHED SUPPORTING DOCUMENTS: Easement Document FISCAL IMPACT: NONE Operating Budget: NA Capital Improvement Program: NA Amount Requested: NA Account Number: NA Project Phase: NA Appropriation Required: NA ED B : DATE: 's&nit // U -1 7 Da rcia,Ps Engineer rt, City DATE: 11 / r� W Recording requested by: Southern California Gas Company When recorded, mail to: Southern California Gas Company 555 W. 5" St., ML GT 26C2 Los Angeles, CA 90013 -1011 Attn.: Land & Right of Way GRANT OF EASEMENT (RIGHT OF WAY) (To Southern California Gas Company) CITY OF EL SEGUNDO ( "GRANTOR "), a general law city and municipal corporation, for valuable consideration, grants to SOUTHERN CALIFORNIA GAS COMPANY, a California corporation ( "GRANTEE "), its successors and assigns, a 10.00 foot wide non - exclusive easement to lay, construct, maintain, operate, repair, replace, patrol, change the size of, add to, or remove from time to time, as Grantee deems reasonably necessary, one or more pipelines and conduits, together with metering, measuring, regulating, cathodic protection, communications and other appurtenances (collectively, the "Facilities ") for transporting gas and gas transportation related communications (whether or not such are transported at any particular time), over, under, through, along, and together with the reasonable right of ingress and egress to and from the Facilities and the right to use GRANTOR's abutting property during construction of the Facilities, the strip of land lying 5.00 feet on each side of the gas pipeline, as installed by GRANTEE, lying within the land located in the City of El Segundo in County of Los Angeles, California, described in attached Exhibit "A," and depicted in Exhibit "B" (together "The Easement "), which are incorporated by this reference. 1. GRANTOR will not construct any improvements within the easement except roadways and other appurtenant items needed for maintaining and enhancing the existing physical features of the Easement including, without limitation, sidewalks, curbs, gutters, and landscaping (except for trees and deep- rooted shrubs). GRANTOR will provide reasonable advance notice to GRANTEE before making any such improvements. 2. GRANTEE must repair any damage to the Easement resulting from its exercise of easement rights including, without limitation, replacing earth, roadway surface, sod, and irrigation lines, to GRANTOR's reasonable satisfaction. 3. GRANTEE must indemnify, defend, and hold GRANTOR harmless from and against any claims, damages, costs including reasonable attorney fees, judgments, and liability solely resulting from GRANTEE's use of the Easement. For purposes of this section, "GRANTEE" includes GRANTEE's employees and contractors authorized to enter into the easement. The foregoing r) .. indemnification and hold hannless provision does not include claims, damages, costs, judgments, and/or liability arising from GRANTOR's sole or contributory negligence. 4. This Easement may be amended from time to time to describe and depict the specific location of the easement strip based on the Facilities installed by GRANTEE. Such amendments must prepared at no cost to GRANTOR. 5. All terms and conditions in this easement will be binding upon the parties, their successors, and their assigns. The benefits and burdens herein are intended to and will run with the land. This is the entire agreement between the parties and will not be modified except by written instrument signed by the parties. 6. GRANTOR expressly warrants and represents that it has the power to grant this easement in accordance with its terms. 7. This document was drafted in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this document will be in Los Angeles County. 8. This document may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. Executed this day of , 2007. GRANTOR: City of El Segundo Jeff Stewart, City Manager Authority: City Council Minute Order ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Karl H. Berger, Assistant City Attorney GRANTEE: Southern California Gas Company 0 :, t, ALI.- PURPOSE ACKNOWLEDGMENT STATE OF )SS COUNTY OF ) On , 2007 before me, , a Notary Public in and for the State of , personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her /their authorized capacity(ties), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. SEAL Signature: (Signature orNolary Public) Commission #: Commission Expiration: Manufacturer's Code: 0 :s i PS OMAS 1 EXHIBIT "A" 2 LEGAL DESCRIPTION 3 �I 4 j) A portion of the West Half of the Northeast Quarter of Section 7, Township 3 South, Range 14 a 5 West, in the Rancho Sausal Redondo as per map recorded in Book 70, pages 97 and 98 of 6 Miscellaneous Records, in the City of El Segundo, County of Los Angeles, State of California, 7 described as Exhibit "D" per Instrument No. 06- 2078590 recorded September 19, 2006 in the 8 I! Office of the Recorder of said County and being more particularly described as follows: I 9 10 Beginning at the centerline intersection of Douglas Street, 150 feet wide, and Mariposa Avenue, 11 80 feet wide; thence westerly along the centerline of said Mariposa Avenue, South 89059'17" t2 West 661.37 feet to the centerline intersection with Duley Road, 40 feet wide; thence North 00° 13 07'18" West 40.00 feet to the north line of said Mariposa Avenue and the True Point of 14 Beginning, said point lying on the southerly line of Parkview Drive South, a private street, 15 variable in width as shown on Tract No. 53570 in the City of El Segundo of said County and 16 + State filed in Book 1323, Pages 22 through 28, inclusive of Maps, in the office of the Recorder of 17 said County; thence westerly, and northerly along the southerly and westerly lines of said 18 Parkview Drive South the following five courses, South 89 °59' 17" West 45.85 feet; thence i 19 ;' leaving said north line, North 45°00'00" East 31.61 feet; thence North 0°00'00" East 334.48 feet 20 to the beginning of a curve concave westerly and having a radius of 25.00 feet; thence northerly 21 4.06 feet along said curve, through a central angle of 9 °18'34 "; thence North 53°31'08" West 22 34.86 feet to a point on the southerly line of Campus Drive, a private street, variable in width, as 23 shown on said Tract No. 53570, said point being the beginning of a non - tangent curve, concave 24 southerly, having, a radius of 25.00 feet and to which beginning a radial line bears North 7 °43'42" 25 West; thence westerly and northerly along the southerly and westerly lines of said Campus Drive 26 the following five courses, westerly 4.06 feet along said hereinbefore described curve, through a 27 central angle of 9 °18'34" to the beginning of a reverse curve, concave northerly, having a radius 28 ;j of 348.50 feet and to which beginning a radial line bears South 17 °02' 16" East; thence westerly 29 ii 103.63 feet along said curve, through a central angle of 17'02'16"; thence North 90"00'00" West 30 �I 425.79 feet; thence South 43 048'42" West 32.93 feet to the easterly line of the land as described WAITH0030502%surveylkgals\GAS LINE LEGAL \CITY PROPERTY ESMTNAIUC_AND_F KE. STA_UTIL"_ESMT.DGC DRHWrh 11101/2007 liJ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 1 24 25 26 27 1 28 29 it 30 31 32 :I PSOMAS in Instrument No. 78- 1207074, of Official Records, recorded October 30, 1978 in the Office of the County Recorder of said County; thence northerly along said line, North 1 °53'26" West 47.29 feet to the southwest corner of Lot 17 of said Tract No. 53570; thence along the south line of said Lot 17 and Lots 16 and 26 of said Tract No. 53570 the following two courses: North 90 000'00" East 450.15 feet to the beginning of a curve, concave northerly and having a radius of 325.00 feet; thence easterly 164.92 feet along said curve, through a central angle of 29°04'31" to the west line of Lot 15 of said Tract No. 53570; thence along said west line, South 0°00'00" East 216.32 feet to the south line of said Lot 15; thence along said south line, North 90000'00" East 23.50 feet to the east line of Parkview Drive South; thence along the easterly lines thefollowing three courses: South 0"00'00" East 191.23 feet; thence South 45 '00'00" Last 27.55 feet; thence South 0°00'00" East 2.85 feet to the north line of said Mariposa Avenue; thence westerly along said line, South 89'59'17" West 42.98 feet to the True Point of Beginning. This Legal Description is not intended for use in the division and/or conveyance of land in violation of the Subdivision Map Act of the State of California and is shown on accompanying Exhibit 'B" Map. �[• 11 -Z- 7 Dough R. Howard PLS 6169 Date PSOMAS K N& IJ69 b 3 W.kl'PH0030502\survey�Lgals\GAS LINE LEGAIACITY PROPERTY ESM7VARK_ANI) FIRE_STA_UTILITY_FSMT.DOC DRH'drh 11/01/2007 SCALE: I"=120' 0 ..k(:) \rbv L%-132 64W A-29*04'31" 28 - �j @ I N 1*53'26'W 47.29' EXHIBIT PPBPP ;EE DETAIL A* BELOW C7 DOUGLAS STREET q) R-25.RO' A- 9'l 8 34 L-4.06' L-103.63' R-348.50 Awl 7'02'1 ( N 45*00'00"E -�-- It N-L-1 31.61* 1� :- �n cn It vn at a 0' 40' 40' DETAIL -A- PARK SITE NASH STREET 40 40' SHEET I OF N 0*07'i8*w 40.00' INDICATES PROPERTY COVERED BY LEGAL DESCRIPTION P S 0 M A S Nov ol, 2007 - 07�01:03 MG ft— WAI N0630507��..y\1.9.1 $\GAS LIK LEGALV I TY POWRtY 9y; *�d (", Lf" 0 FIRE 81 40' D' 140' rc STAT70N 4- SITE r. 40 S 45'00'00*E 0 Z C4 1 (A q) R-25.RO' A- 9'l 8 34 L-4.06' L-103.63' R-348.50 Awl 7'02'1 ( N 45*00'00"E -�-- It N-L-1 31.61* 1� :- �n cn It vn at a 0' 40' 40' DETAIL -A- PARK SITE NASH STREET 40 40' SHEET I OF N 0*07'i8*w 40.00' INDICATES PROPERTY COVERED BY LEGAL DESCRIPTION P S 0 M A S Nov ol, 2007 - 07�01:03 MG ft— WAI N0630507��..y\1.9.1 $\GAS LIK LEGALV I TY POWRtY 9y; *�d (", Lf" 0 EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve Mar Ventures, Inc. Tract Map No. 68231, a 14.01 -acre, 8 lot subdivision property bounded by Atwood Way, Nash Street, Douglas Street and Maple Avenue. (No fiscal impact). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve and Accept Mar Ventures, Inc. Final Vesting Tract Map No. 68231; (2) Authorize the City Engineer and City Clerk to sign and record said Map; and (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Vesting Tract Map No. 53570 was approved by Council on January 2, 2002 (Ordinance No. 1345 and Resolution No. 4241) as a twenty -six parcel subdivision encompassing 46.5 acres. Final Tract Map 53570 was approved by Council on September 19, 2006. Subsequently, the northerly 14.01 acres were sold to and are being developed by MAR Ventures, Inc. (Developer). On January 2, 2002, the City and the Developer of the tract, TPG -EI Segundo Partners, LLC (TPG) entered into a development agreement that included the dedication of a one -acre Fire Station parcel to the City and the purchase of a five -acre Park Site by the City. The resulting tract is a 40.10 acre, 26 parcel tract that significantly complies with the tentative map. The 14.01 acres sold to MAR Ventures was approved as Tentative Tract Map No. 68231 in December 2006 for Condominium Purposes. The proposed tract includes six private streets. Easements are being dedicated to the City within the private streets for utilities and emergency vehicle access. The Tract Map is ready for approval by the City Council. After Council approval the map will be sent for recordation at the Los Angeles County Recorders Office. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: NONE Operating Budget: NA Capital Improvement Program: NA Amount Requested: NA Account Number: NA Project Phase: NA Appropriation Required: NA ORIGINATED BY: DATE: November 26, 2007 Dan Garcia, Assistant C REVIEWED BY:,/ Jeff DATE: (II 1-7I 1-1 A EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding acceptance of the Athletic Facility Project at 2201 East Mariposa Avenue. Approved Capital Improvement Project. Project No. PW 06 -13. (Final Contract Amount = $ 5,341,010.30) RECOMMENDED COUNCIL ACTION: Recommendation — — (1) Approve Change Order No. 4 in the amount of $31,799.08; (2) Accept the work as complete; (3) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; and (4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 5, 2006, the City Council awarded a contract in the amount of $4,560,387.30 for the construction of the Athletic Facility at 2201 East Mariposa Avenue. The City Council also approved $164,612.70 for construction contingencies. Background and discussion provided on the following page ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: $5,348,976.00 $5,341,010.30 301 - 400 -8201 -8998 Accept the work as complete No INATED B DATE: Dan Garcia, Ass' tant ty gineer REVIEWED Jeff ity Manager DATE: j f I,i4'� 0 BACKGROUND & DISCUSSION: (continued) On March 6, 2007, the City Council approved Change Order No. 1 adding Alternative Bid Items funded through the TPG Agreement in the amount of 538,676.00. On April 3, 2007, Council approved Change Order No. 2 for the installation of "Campus El Segundo" logos and wording in the amount of $85,300 also funded by TPG reimbursements. On October 16, 2007, the City Council approved Change Order No. 3 in the amount of $124,847.92. TPG has also committed to fund additional changes to the Logo in the amount of $20,578.00 included in the change order No. 3. The additional charge based on the actual measured quantities is $31,799.08 which will be funded from the remaining balance of the approved contingency. The following provides a status of funding for the project: • Original Contract Amount • Change Order Number 1 • Change Order Number 2 • Change Order Number 3 • Change Order Number 4 Total Construction Cost Total TPG reimbursements Final Construction Cost to the City $4,560,387.30 $ 538,676.00 $ 85, 300.00 $ 124, 847.92 $ 31,799.08 $ 5,341,010.30 $ 721,609.00 $4,619,401.30 All work has now been completed to the satisfaction of the City and staff recommends acceptance of the project. (i43 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Athletic Facility Project at 2201 East Mariposa Avenue Project No.: PW 06 -13 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Athletic Facility 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on November 21, 2007. The work done was: Construction of an Athletic Facility. 6. On December 4, 2007, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Ohno Construction Company 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Public Athletic Facility. 9. The street address of said property is: 2201 East Mariposa Avenue Dated: Daniel Garcia Assistant City Engineer VERIFICATION I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2007 at El Segundo, California. Daniel Garcia Assistant City Engineer Notice of Completions\PW 07 -11 t� EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the proposal to install two City of El Segundo Athletic Fields monument signs located at the intersection of Nash Street and Mariposa Avenue (northeast corner). (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: Approve the proposed City of El Segundo Athletic Fields monument sign design and the location of the two proposed signs approximately at the intersection of Nash Street and Mariposa Avenue; and /or 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Thomas Properties Group requests that the City Council review and approve the proposed design and location of two monument signs that would be placed at the northeast corner of Nash Street and Mariposa Avenue. The two freestanding monument signs would announce the City's Athletic Fields Facility. The two signs would be located in the 3 -foot wide landscaping area in front of the perimeter fence around the athletic fields and they would be located on either side of the northeast corner of the intersection with one sign facing Nash Street and the other sign facing Mariposa Avenue. (Continued on next page... ) ATTACHED SUPPORTING DOCUMENTS: 1. Site Plan, Elevation Drawings and Photographs of Site (2 pages) FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: NIA Project Phase: NIA Appropriation Required: _ Yes X No ORIGINATED DATE: Gary Chico, Dire r, Planning and Building Safety Department , DATE: rt, City Manager f 144 STAFF REPORT: December 4, 2007 Page 2 BACKGROUND & DISCUSSION: (cont.) Monument signs as defined by El Segundo Municipal Code § 15 -1 -6 are signs that have a solid base that is not attached to a building, where the bottom of the sign is in contact with or close to the ground. El Segundo Municipal Code § 15- 18 -8(D) permits monument or ground signs up to 6 feet in height by right with a maximum size of 150 square feet. Taller monument signs up to 20 feet in height can be permitted with an Administrative Use Permit. The maximum height of the proposed monument signs as designed are 12 feet as described in greater detail below. The proposed design includes two freestanding monument signs that are each comprised of three 1/2" thick custom laminated 4'x 8' glass panels totaling 96 square feet in area. The glass has a hexagonal pattern and is translucent green in color. Additionally, the design includes 21 vertical stainless steel L -beam posts with up- lighting that are located directly behind the glass panel sign that alternate colors (green and silver). The proposed height of the posts varies with the shortest post aligned with the top of the sign and the existing fence behind it at a height of 8 feet to a maximum height of 12 feet. The L beams are 6" x 6 ". The proposed sign as designed would include the City seal, the blue and green Campus El Segundo logo and lettering, and the wording "Athletic Fields A CITY OF EL SEGUNDO FACILITY" in gray lettering (see attached elevation drawings for greater detail). The size and height of the lettering is not specified however, the City typeface from the style guide is proposed and shown on the plans. Planning and Building Safety staff would ensure that the size and scale of the lettering and logos is consistent with the typeface requirements in the style guide and that they are proportional to the sign size through the plan check process unless directed otherwise. Each sign is located equidistant between the athletic fields' perimeter fence and the property line on both street frontages. The distance from the property line to the perimeter fence is only 3 feet. Therefore, the location of the sign precludes compliance with the 5 -foot setback requirements specified in the Corporate Campus Specific Plan which is the same standard in the El Segundo Municipal Code. The face of the sign would be located 18 inches behind the property line. The sign would meet the corner visibility triangle requirement specified in the Corporate Campus Specific Plan, which is the same standard in the El Segundo Municipal Code, by being located a minimum of 15 feet from the intersection of the two property lines along Nash Street and Mariposa Avenue. The precise distance from the corner would be determined at the time of plan check based upon meeting the 15 -foot corner visibility requirement, visual and physical clearance from any obstructions and utilities, and alignment with the perimeter fence panels. RECOMMENDATION Planning and Building Safety staff recommends that the City Council review and approve the proposed design, colors, materials, and location of the two monument signs that would be placed on either side of the northeast corner of Nash Street and Mariposa Avenue, one sign facing Nash Street and the other sign facing Mariposa Avenue subject to the review and approval of the necessary building permit. 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EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2007 AGENDA ITEM STATEMENT AGENDA HEADING: REPORTS — City Clerk AGENDA DESCRIPTION: Consideration and possible action requesting Council consensus to cancel the January 2, 2008 City Council Meeting. RECOMMENDED COUNCIL ACTION: (1) Approve cancellation of the January 2, 2008 Meeting; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The first regular 2008 City Council meeting is scheduled for the New Year's Holiday, Tuesday, January 1, 2008 and therefore, per El Segundo Municipal Code §1 -4-4, is moved to the next succeeding business day, Wednesday, January 2. Because City Hall is scheduled to be closed for certain traditional holidays and because of the additional meeting workload and scheduled travel plans, it would be difficult to meet legal noticing requirements and to properly prepare for the meeting. It is my recommendation that Council approve the cancellation of the January 2, 2008 regularly scheduled meeting. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: NONE Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: DATE: Cindy Mortesen, ity Clerk REVIEWE DATE: Jeff S rt, City Manager L�