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2007 AUG 21 - CC PACKET2
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
1%
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 21, 2007 - 5:00 P.M.
Next Resolution # 4519
Next Ordinance # 1408
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt se q.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2
matters
1. City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
2. Solomon vs. City of El Segundo, LASC No. BC372401
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matters
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -2- matters
1. Labor Negotiator: Jeff Stewart, City Manager
Represented Employees: City Employees Association (CEA)
2. Labor Negotiator: Jeff Stewart, City Manager
Represented Employees: Police Support Services Employees Association (PSSEA)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter
SPECIAL MATTERS: -0- matter
2 002
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the
Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing
portion of such item. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City
Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must
include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes
or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days
prior to the meeting and they do not exceed five (5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 21, 2007 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Roger Kinsey, Pacific Baptist Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch
Next Resolution # 4519
Next Ordinance # 1408
003
PRESENTATIONS -
(a) Presentation to the City Council by Reach Out Against Drugs (ROAD).
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action regarding adopting the proposed use fees and
resolution for the new Campus El Segundo Athletic Fields at 2201 E. Mariposa
Avenue. (Fiscal Impact: Unknown)
Recommendation - (1) Conduct Public Hearing; (2) Receive public testimony and
documentary evidence; (3) Consider adopting the proposed resolution on use fees for the
new Campus El Segundo Athletic Field complex, approved and recommended by the
Recreation and Parks Commission; (4) Alternatively discuss and take other action related
to this item.
C. UNFINISHED BUSINESS
2. Status report and presentation by the Police Department's Wellness Coordinator
regarding the Wellness Program and the proposal to expand the program to allow
participation by employees of the Fire Department. (Fiscal Impact: None)
Recommendation - (1) Receive and file; (2) Alternatively discuss and take other action
related to this item.
4 004
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action regarding approval of an amendment extending
the management agreement between the El Segundo Senior Housing Corporation
and the Cadman Group for the management of Park Vista, 615 East Holly Street.
(Fiscal Impact: None)
Recommendation — (1) Approve the amendment extending for three years the agreement
between the El Segundo Senior Housing Corporation and the Cadman Group for
operation of Park Vista, 615 East Holly Street; (2) Alternatively, discuss and take other
action related to this item.
4. Consideration and possible action regarding approval of an amendment to the
management agreement between the City of El Segundo and Lane Donovan Golf
Partners, LLC for operation, maintenance, and catering operations at the El
Segundo Golf Course (The Lakes), 400 S. Sepulveda Boulevard to require 120 day
written notice if either party wishes to terminate the contract. (Fiscal Impact:
None)
Recommendation — (1) At the recommendation of the El Segundo Golf Course
Subcommittee, approve an amendment to the contract with Lane Donovan Golf Partners,
LLC requiring 120 day written notice if either party wishes to terminate the management
agreement for the El Segundo Golf Course (The Lakes), 400 S. Sepulveda Boulevard; (2)
Alternatively, discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
5. Warrant Numbers 2560991 to 2561206 on Register No. 21 in the total amount of
$3,072,864.28 and Wire Transfers from 7/27/07 through 8/09/07 in the total amount
of $1,338,845.96.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
6. Regular City Council Meeting Minutes of August 7, 2007.
Recommendation — Approval.
005
7. Consideration and possible action to waive the formal bidding process per the El
Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to
piggyback on a Los Angeles County Fire Department contract #41877 for the
purchase of equipment to ensure 12 -Lead electrocardiograph (EKG) capability in
prehospital care for 9 -1 -1 patients in the City of El Segundo. (Fiscal Impact:
$16,949.07 to be reimbursed from Measure B Trauma Property Assessment funds)
Recommendation — (1) Pursuant to the El Segundo Municipal Code 1 -7 -10, waive the
bidding process and authorize the Fire Department to piggyback on a Los Angeles
County Fire Department contract #41877 for the purchase of the approved cardiac
equipment; (2) Authorize the City Manager and/or designee to sign the Cardiac Care
Program Equipment Agreement Amendment No. 1; (3) Alternatively discuss and take
other action related to this item.
8. Consideration and possible action regarding approval of an Agreement between
the City of El Segundo and other South Bay cities for the joint use of an armored
response and rescue vehicle. (Fiscal Impact: $500.00)
Recommendation — (1) Authorize the Mayor to execute an Agreement, approved as to
form by the City Attorney, between the City of El Segundo and other South Bay cities for
the joint use of an armored response and rescue vehicle; (2) Alternatively discuss and
take other action related to this item.
9. Consideration and possible action regarding the award of a contract to Tetra Tech,
Inc. for the seismic evaluation of the 3.1 Million Gallon Circular Tank at 400 Lomita
Street. Capital Improvement Program RFP No. 07 -04. Water Project No. 7103 -8227.
(Fiscal Impact: $39,408 Water Enterprise funds)
Recommendation — (1) Authorize the City Manager to execute a Professional Services
Agreement in a form as approved by the City Attorney with Tetra, Inc. in the amount of
$39,408 for the seismic evaluation of the 3.1 Million Gallon Circular Water Tank at 400
Lomita Street; (2) Alternatively discuss and take other action related to this item.
10. Consideration and possible action regarding adoption of plans and specifications
and authorization to solicit construction bids for replacement of field lighting and
centerfield scoreboard at the Recreation Park Baseball Field (Stevenson Field) on
the west side of Eucalyptus Street between Grand Avenue and Pine Avenue —
Project No. PW 07 -07. (Estimated Cost - $123,000.00)
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise
the project for receipt of construction bids; (3) Alternatively discuss and take other action
related to this item.
6 0 0 i.*)'
11. Consideration and possible action to award a Standard Public Works contract to
All American Asphalt in the amount of $199,815.00 to slurry seal Sycamore Avenue
from Penn Street to Sheldon Street and streets in the area bounded by Sheldon
Street, Mariposa Avenue, El Segundo Boulevard and the west city limits. Approved
Capital Improvement Program — Project No. PW 07 -11 (Contract Amount =
$199,815)
Recommendation — (1) Authorize the City Manager to execute a Standard Public Works
contract in a form approved by the City Attorney with All American Asphalt in the amount
of $199,815; (2) Alternatively, discuss and take other action related to this item.
12. Consideration and possible action regarding final acceptance of construction
related to the City's Residential Sound Insulation Program Group 11 (32 Dwellings).
Project No. RSI 06 -11. (Fiscal contract total: $1,141,319.75)
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file
the City Planning and Building Safety Director's Notices of Completion in the County
Recorder's Office; (3) Alternatively discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
13. Consideration and possible action regarding approval of up to a $6,000,000 grant
from the Federal Aviation Administration (FAA) to be used for the Residential
Sound Insulation (RSI) Program.
Recommendation — (1) City Council accept FAA Grant Agreement for Project No. AIP 3-
06- 0139 -43 and potentially one additional FAA Grant; (2) Authorize the City Manager to
execute the FAA Grant Agreement(s); (3) Alternatively, discuss and take other action
related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
7 007
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher -
Council Member Jacobson —
Council Member Boulgarides —
Mayor Pro Tern Busch -
Mayor McDowell —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: CV7
TIME:
NAME:
tg
8
PRESENTATIONS -
(a) Presentation to the City Council by Reach Out Against Drugs
(ROAD).
009
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding adopting the proposed use fees and resolution for
the new Campus El Segundo Athletic Fields at 2201 E. Mariposa Avenue. (Fiscal Impact:
Unknown)
RECOMMENDED CITY COUNCIL ACTION:
(1) Conduct public hearing; (2) Receive public testimony and documentary evidence; (3)
Consider adopting the proposed resolution on use fees for the new Campus E1 Segundo
athletic field complex, 2201 E. Mariposa Avenue, approved and recommended by the
Recreation and Parks Commission; (4) Alternatively, discuss and take other action related to
this item.
BACKGROUND & DISCUSSION:
The City of El Segundo Recreation and Parks Department's rental use fee schedule does not
include the new Campus El Segundo synthetic turf athletic field complex. Therefore, new fees
need to be established and approved by City Council.
Department staff are of the opinion that none of the City's current field inventory and approved
use fees are comparable to fees that could be proposed and established for this new athletic
field complex.
(continued on next page....)
ATTACHED SUPPORTING DOCUMENTS:
Attachments: #1. Local synthetic turf athletic field complex rental use fees & proposed
fees for the Campus El Segundo Athletic Field Complex
#2. Proposed Resolution establishing fees for Campus El Segundo Fields
FISCAL IMPACT: Unknown
Operating Budget: - --
Amount Requested: - --
Account Number: - --
Project Phase: - --
Appropriation Required: Yes —No X
0. YIGNA D BY: DATE: u a Recreation and Parks Director
EVI
Je rf,, Cit)t_Manager
DATE:
010
1
In accordance with applicable law in determining fees, rates charged by the City take into
account the cost of acquiring the property, the design and building of the facilities at the
complex, the annual cost for operations and maintenance, and neighboring jurisdiction rates.
Staff has investigated fees established in neighboring cities. There are few comparable
municipal synthetic turf fields in the area and consist only of Redondo Beach and soon in
Manhattan Beach. Fees for these facilities, as well as those proposed for the new Campus El
Segundo Athletic Field Complex's fields, are reflected in Attachment #1. As can be seen, the
City's new proposed fees approximate those of neighboring jurisdictions.
The use fees proposed for the Campus El Segundo Athletic Field Complex's fields reflect the
current structure of Council- approved user groupings, those being: Resident non - profit
groups; Resident For - profit groups; Non - resident Non - profit groups; Non - resident For - profit
groups; and TV /Filming group users.
Resident non - profit user groups currently comprise the vast majority of use of City athletic
fields and these groups use the fields for free, with no use fees. Resident For - profit user
groups are charged use fees, which are increased to Non - resident Non - profit groups, increase
again for Non - resident For - profit groups, and fees increase again for TV /Filming user groups.
The El Segundo Recreation and Parks Commission reviewed and approved the proposed
Campus El Segundo Athletic Field Complex's field use fees at their July 18, 2007 meeting.
If adopted, the use fees set forth in the proposed Resolution (Attachment # 2) for the Campus
El Segundo Athletic Field Complex would be implemented.
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ATTACHMENT # 1
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ATTACHMENT # 2
RESOLUTION NO.
A RESOLUTION ADOPTING FEES FOR NEW
CAMPUS EL SEGUNDO ATHLETIC FIELD
COMPLEX FOR THE EL SEGUNDO PARKS AND
RECREATION DEPARTMENT TO RECOVER COSTS
INCURRED FROM PROVIDING VARIOUS PUBLIC
SERVICES.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various
provisions of California law including, without limitation, Business &
Professions Code § 16000; Education Code § 18926; Government
Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.5,
65943, 66013, 66014, 66451.2; and Health & Safety Code §§ 510,
17951, 17980.1, 19852.
B. Pursuant to Government Code § 66016, the City made data
available regarding the cost, or estimated cost, of providing services
for various fees ten (10) days before the public hearing at the City
Council meeting held on August 21, 2007.
C. On August 21, 2007, the City Council heard public testimony and
considered evidence in a public hearing held and noticed in
accordance with Government Code § 66016.
D. At the recommendation of the City's Departments, the City's
Recreation and Parks Department and the City Manager, the City
Council believes that it is in the public interest to establish the
recommended fees to recover the costs of public services.
SECTION 2: The Fees attached as Exhibit 'A" and incorporated into this
Resolution as if fully set forth, are approved and adopted.
SECTION 3: This Resolution is exempt from review under the California
Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and
CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it
establishes, modifies, structures, restructures, and approves rates and charges
for meeting operating expenses; purchasing supplies, equipment, and materials;
meeting financial requirements; and obtaining funds for capital projects needed
to maintain service within existing service areas. This Resolution, therefore, is
categorically exempt from further CEQA review under Cal. Code Regs. tit. 14, §
15273.
Page 1 of 3 013
SECTION 4: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this
Resolution; will enter the same in the book of original Resolutions of said City; and
will make a minute of the passage and adoption thereof in the record of
proceedings of the City Council of said City, in the minutes of the meeting at which
the same is passed and adopted.
PASSED AND ADOPTED this 21 st day of August, 2007.
Kelly McDowell, Mayor
Page 2of3 (114
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify
that the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the 21st day of
August, 2007, and the same was so passed and adopted by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED A$ "T 1=
Mark D. He s y, tt ney,=
By:
ON H.q3erger
Assistant City, y t rney
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Exhibit "A"
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Status report and presentation by the Police Department's Wellness Coordinator regarding
the Wellness Program and the proposal to expand the program to allow participation by
employees of the Fire Department. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Receive and file; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On February 21, 2006, Council approved of a Professional Services Agreement (PSA) with
Wellness Solutions to provide an employee wellness program for all police department
personnel. The Wellness Program addresses physical fitness, nutrition, healthy lifestyle
changes, and strength and muscular endurance. Strategic initiatives include a reduction in
injuries and illness, reduction in the risk of chronic disease (e.g. cardiovascular, stroke, and
diabetes), and improving job performance. The goal of the Wellness Program is to improve
on -duty performance and reduce time away from work due to injury or illness.
Since the inception of the Wellness Program there has been a reduction in sick time usage
and IOD hours within the police department. During 2006 the Wellness Program sponsored
a department wide body fat loss challenge. Sixty -six percent of department personnel
participated in the program with an average loss of 4.8% body fat.
— Continued —
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget: n/a
Amount Requested: n/a
Account Number: n/a
Project Phase: n/a
Appropriation Required: _Yes X No
2
01 7
BACKGROUND & DISCUSSION: (Continued)
Recent research by Duke University found there is a clear linear relationship between body
mass index (BMI) and the number and types of workers' compensation claims, associated
costs, and lost workdays. The research found workers with the highest BMI had 13 times
more lost workdays due to work- related injuries, and their medical claims for those injuries
were seven times higher than their fit co- workers.
The police department believes this program has been an asset to the overall health of a
majority of department personnel. The Duke University study lends support to the notion
that wellness programs not only improve the health of employees but also financially
beneficial to employers.
Staff recommends the Wellness Program be expanded to include fire department
personnel during FY 2007/08.
018
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions & Boards
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment extending the
management agreement between the El Segundo Senior Housing Corporation and the
Cadman Group for the management of Park Vista, 615 East Holly Street. (Fiscal Impact:
None)
RECOMMENDED COUNCIL ACTION:
(1) Approve the amendment extending for three years the agreement between the El Segundo
Senior Housing Corporation and the Cadman Group for operation of Park Vista, 615 East
Holly Street; (2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The contract for management services of the City of El Segundo's Park Vista Senior Housing
Complex between the El Segundo Senior Housing Corporation and the Cadman Group
terminates on September 30, 2007. The Cadman Group has successfully managed the
Senior Housing Complex /Park Vista for the past three years.
With the end of the Cadman Group contract approaching, the Senior Housing Corporation
Board passed a motion at the May 23, 2007 Board meeting to direct their legal representative
from the City Attorney's office to draft a three -year contract amendment extending through
September 30, 2010, maintaining the same terms as the original contract between the Senior
Housing Corporation and the Cadman Group for continued management and operation of
Park Vista. The amendment was presented and unanimously approved by the Senior Housing
Board at the July 25, 2007 regular meeting.
ATTACHED SUPPORTING DOCUMENTS:
Attachments: 1. Senior Housing Board and Cadman Group Contract Amendment
FISCAL IMPACT: None
Operating Budget: - --
Amount Requested: - --
Account Number: - --
Project Phase: - --
Appropriation Required: Yes X No
ORIGINATED Y: DATE:
Ri rd Brune , Recreation & Parks Director
VI EWE DATE: AA,-1111
JeZ!1 6)66rf, City Manager
019
ATTACHMENT # 1
FIRST AMENDMENT TO PROPERTY MANAGEMENT AGREEMENT BETWEEN THE
EL SEGUNDO SENIOR CITIZEN HOUSING CORPORATION AND NEIL R. CADMAN
DBA CADMAN GROUP
This FIRST AMENDMENT ( "Amendment ") to the PROPERTY MANAGEMENT
AGREEMENT BETWEEN THE EL SEGUNDO SENIOR CITIZEN HOUSING CORPORATION
AND NEIL R. CADMAN DBA CADMAN GROUP dated October 1, 2004 ( "Agreement ") is made
and entered into this day of June, 2007, by and between the El Segundo Senior Citizen Housing
Corporation, a California nonprofit public benefit corporation ( "Owner ") and Neil R. Cadman, an
individual dba the Cadman Group ( "Manager ").
Section 1.4 of the Agreement is hereby amended to read as follows:
1.4 TERM
The term of this Agreement shall extend to and including September 30, 2010, subject
to the provisions set forth in Section 19 regarding termination.
2. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitute one instrument executed on the same date.
3. Except as otherwise provided herein, all terms and conditions of the Agreement shall remain in
full force and effect.
IN WITNESS HEREOF, the parties hereto have affixed their respective signatures this
day of June, 2007.
EL SEGUNDO SENIOR CITIZENS NEIL R. CADMAN dba
HOUSING CORPORATION THE CADMAN GROUP
President Neil R. Cadman
Chief Financial Officer Taxpayer ID
App:
Mar]
City
By:
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Commissions & Boards
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to the current
management agreement between the City of El Segundo and Lane Donovan Golf Partners,
LLC for operation, maintenance, and catering operations at the El Segundo Golf Course (The
Lakes) at 400 S. Sepulveda Boulevard to require 120 day written notice if either party wishes
to terminate the contract. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
(1). At the recommendation of the El Segundo Golf Course Subcommittee, approve an
amendment to the current contract with Lane Donovan Golf Partners, LLC requiring 120 day
written notice if either party wishes to terminate the management agreement for the El
Segundo Golf Course (The Lakes); (2). Alternatively, discuss and take other action related to
this item.
BACKGROUND & DISCUSSION:
The current terms of management agreement between the City of El Segundo and Lane
Donovan Golf Partners, LLC. for operation and maintenance of The Lakes Golf Course and
Driving Range allows for automatic, monthly renewal, unless "terminated by either party on not
less than thirty (30) days written notice, with or without cause."
The Golf Course Subcommittee recommends approval of the attached amendment to the
current contract that will increase the required written notice from thirty (30) to one hundred
and twenty (120) days required if either party wishes to terminate the agreement.
ATTACHED SUPPORTING DOCUMENTS:
Attachment # 1: First Amendment to Agreement with Lane Donovan
FISCAL IMPACT: None
Operating Budget: - --
Account Number: - --
Amount Requested: - --
Project Phase: - --
Appropriation Required: _Yes X No
ORIGINATED: / DATE:
Z, AZ14 ��`�17
REVI
rd Brunette, Recreation and Parks Director
City Manager
DATE:
021
ATTACHMENT #1
FIRST AMENDMENT TO AGREEMENT NO. 3399 BETWEEN
THE CITY OF EL SEGUNDO AND
LANE DONOVAN GOLF PARTNERS, LLC.
THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this
day of August 2007, by and between the CITY OF EL SEGUNDO, a
general law city and municipal corporation existing under the laws
of California ( "CITY "), and LANE DONOVAN GOLF PARTNERS, LLC, a
California limited liability company (`Operator ").
1. Pursuant to Section 12.8 of Agreement No. 3399, dated October
22, 2004 ( "Agreement "), Section 4.1 is amended to read as follows:
"4.1 Term of Agreement. The term of this Agreement is for a period of one month
commencing on the date ( "Commencement Date ") that the OPERATOR starts
operation of the El Segundo Golf Course Facility and will be automatically renewed
for one month periods unless terminated by either party on not less than one hundred
twenty (120) days written notice, with or without cause, of such termination. Upon
CITY'S request, OPERATOR will co -sign CITY'S written confirmation of
Commencement Date."
2. This Amendment may be executed in any number or counterparts,
each of which will be an original, but all of which together
constitutes one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and
conditions of the Agreement remain the same.
IN WITNESS WHEREOF the parties hereto have executed this
contract the day and year first hereinabove written.
CITY OF EL SEGUNDO LANE DONOVAN GOLF PARTNERS, LLC
Jeff Stewart, City Manager
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Taxpayer ID No.
Karl H. Berger, Assistant City Attorney
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7/27/2007 THROUGH 8/09/2007
nate
7/27/2007
7/30/2007
7/30/2007
7/30/2007
7/30/2007
811/2007
8/1/2007
8/1/2007
8/2/2007
8/6/2007
8/6/2007
8/8/2007
8/9/2007
8/9/2007
7/26 - 8/10/07
Payee
Amount
Description
State of CA
1,301.54
Child support withholdings
Cal Pers
305,977.18
Retirement
Nationwide Retirement
28,332.57
457 contributions
Federal Reserve
50.00
Employee EE Bonds
Federal Reserve
150.00
Employee I Bonds
Lane Donovan Golf
22,343.93
Lakes Payroll
Siemens Financial Services
44,837.50
Qtrly Energy Payment
Cal Pers
256,575.48
Retirement
Health Comp
3,251.10
Weekly claims 7/27
Unum Provident
410.70
LTD insurance
Cal Pers
355,561.33
Health
Health Comp
278.00
Weekly claims 8/3
Employment Development
44,838.35
State Taxes
IRS
216,232.19
Federal Taxes
Workers Comp Activity
58,706.09
SCRMA checks issued
1.338, 845.96
DATE OF RATIFICATION: 8121107
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
1 ,338,845.96
—M (I A,, —�� � rz:kz� (,:� Ito / 07
Dep Trea urer Date
Acting
er
nformation on actual expenditures is available in the
Date
1 h d.
Treasurer's Office of the City of El Segundo.
0211
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 7, 2007 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell - Present
Mayor Pro Tern Busch - Present — arrived at 5:25 p.m.
Council Member Boulgarides - Present — arrived at 5:02 p.m.
Council Member Fisher - Present
Council Member Jacobson - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. - NONE
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2
matters
City of El Segundo vs. City of Los Angeles, et. al. LASC No. BS094279
In the matter of Victoria Golf Course Site (Former BKK Carson Dump, Carson, California) State of
California, California Environmental Protection Agency, Dept. of Toxic Substance Control, Docket
No. HSA -CO 05106 -114
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -2- matters
Public Employee Evaluation
Title: City Manager E3
I12
:)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 1
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -2- matters
1. Labor Negotiator: Jeff Stewart, City Manager
Represented Employees: City Employees Association (CEA)
2. Labor Negotiator: Jeff Stewart, City Manager
Represented Employees: Police Support Services Employees Association (PSSEA)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter
SPECIAL MATTERS: -0- matter
Council recessed at 6:50 p.m.
t -U
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 7, 2007 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor Daryl Carson from Calvary Chapel LAX
PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson
PRESENTATIONS —
(a) Presentation to the City Council by the by Geoff Yantz, Superintendent, El Segundo Unified
School District.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Busch -
Present
Council Member Boulgarides -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Liz Garnholz, resident and Aviation Safety and Noise Abatement Committee (ASNAC), spoke on
airport issues. Requested the City prepare a spreadsheet of logged LAX complaints and mapping
of complaints. Also spoke regarding item 3, a new surveillance system for LAX early turns.
Gail Church, Tree Musketeers, thanked Council for endorsing the U.S. Conference of Mayors'
Climate Protection Agreement. Also spoke regarding the proposed removal of the Stone Pine at
Richmond Street School and the upcoming meeting to discuss the matter.
A. PROCEDURAL MOTIONS
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Jacobson to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 3
B. SPECIAL ORDERS OF BUSINESS
Consideration and possible action to open a Public Hearing and adopt Resolution finding
the City to be in conformance with the annual Congestion Management Program (CMP) and
adopting the annual CMP Local Development Report, in accordance with California
Government Code Section 65089.
Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding
adoption of a Resolution finding the City to be in conformance with the annual Congestion
Management Program (CMP) and adopting the annual CMP Local Development Report, in
accordance with California Government Code Section 65089. Clerk Domann stated that proper
notice was completed and no written communication had been received by City Clerk's Office.
Steve Finton, Public Works Director, gave a report.
MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to close the
public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Boulgarides, Seconded by Mayor Pro Tem Busch to adopt
Resolution No. 4516 finding the City to be in conformance with the annual Congestion
Management Program (CMP) and adopting the annual CMP Local Development Report, in
accordance with California Government Code Section 65089. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding the approval of Contract Change Orders in
conjunction with construction of the Douglas Street Gap Closure Project. (Fiscal Impact:
$422,700 in Change Orders)
Steve Finton, Public Works Director, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher, to authorize the
Director of Public Works to execute Change Order Numbers 4, 24 and 25 to the existing Public
Works Agreement with SEMA Construction, Inc. in the total amount of $422,700. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
3. Consideration and possible action regarding purchase of a new video surveillance system
for monitoring early turn of LAX aircraft overflights of El Segundo at the 700 block of W.
Imperial Avenue. (Fiscal Impact: $45,000 in FY 2006 -07)
Jeff Stewart, City Manager gave a brief introduction.
Steve Storm, ASNAC Member, gave a presentation.
t`�b
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 4
MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve
the recommendation of the Aviation Safety and Noise Abatement Committee (ASNAC) to replace
the obsolete LAX monitoring system with a state -of- the -art video surveillance system; Instruct staff
to develop plans and specifications in consultation with ASNAC; Authorize the staff to advertise
project elements for bid; Approve an appropriation of $45,000 for project financing. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
4. Approved Warrant Numbers 2560665 to 2560990 on Register No. 20 in the total amount of
$3,479,903.20 and Wire Transfers from 716/2007 through 7/26/2007 in the total amount of
$1,830,758.75. Authorized staff to release. Ratified: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
5. Approved Regular City Council Meeting Minutes of July 17, 2007.
6. Adopted Resolution No. 4517 authorizing the annual destruction of identified records in
accordance with the provisions of § 34090 of the Government Code of the State of
California. (Fiscal Impact: Not to exceed $1,000)
7. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES.
8. Received and filed a determination that the City Council does not protest the issuance of a
new Alcoholic Beverage Control (ABC) license for on -site sale and on -site consumption of
alcohol (Type 47 — On -Site Sale and Consumption of Beer, Wine and Distilled Spirits) at a
new restaurant ( "Chipotle ") located at 307 North Sepulveda Boulevard EA No. 753 and AUP
No 07 -05. Applicant: Elizabeth Valerio
9. Second reading and adoption of Ordinance No. 1406 to readopt a Statement of Overriding
Considerations and amend Development Agreement No. 03 -01 with Rosecrans - Sepulveda
Partners, 2, LLC and Rosecrans - Sepulveda Partners, 3, LLC for Plaza El Segundo to allow
one health club or fitness center that does not exceed 6,500 square feet of leasable area.
10. Approved a budget amendment of $33,500 and a budget appropriation of $58,500 and
authorized the City Manager to execute a Professional Services Agreement No. 3735 with
Willdan in the amount of $58,500 for planning and environmental consultant services
relating to the preparation of an update of the General Plan Housing Element. (Fiscal
Impact. $58,500 - $25,000 budged for FY 2006/07)
11. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES.
021
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 5
12. Adopted Resolution No. 4518 amending Resolution No. 4162 changing street sweeping
parking restrictions on Franklin Street from Main Street to Concord Street to Wednesday, 8
a.m. to 10 a.m. and authorized the modification of parking restrictions in the City parking lot
at the northeast corner of Franklin Avenue and Richmond Street to dedicate 41 of the 52
spaces as 2 -hr. parking from 8 a.m. to 6 p.m.
13. Approved corporate naming logos, signs and plaques proposed to be placed on the
entrance gate at the Athletic Facility project at 2201 E. Mariposa Avenue pursuant to the
Athletic Facility Naming Rights License Agreement with Thomas Properties Group, LLC and
as approved by the Recreation and Parks Commission (Fiscal Impact: None)
14. Adopted Ordinance No. 1407 to amend El Segundo Municipal Code Section 7 -1 in its
entirety to regulate public nuisances, including graffiti. (Fiscal Impact: None)
15. Received and filed status report regarding assisted living facilities. (Fiscal Impact: None)
MOTION by Mayor Pro Tem Busch, SECONDED by Mayor McDowell to approve Consent Agenda
Item Numbers 4, 5, 6, 8, 9 10, 12, 13, 14 and 15. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
7. Consideration and possible action regarding the acceptance of $89,800 in grant funding
from the U.S. Department of Homeland Security, through the Office of Grants and Training,
under the Fiscal Year 2006 Urban Areas Security Initiative (UASI 2006), to pursue
interoperable breathing equipment for the Fire Department. (Fiscal Impact: $89,800)
MOTION by Council Member Boulgarides, SECONDED by Council Member Fisher to accept
$89,800 in grant funding from the U.S. Department of Homeland Security, through the Office of
Grants and Training, under the Fiscal Year 2006 Urban Areas Security Initiative (UASI 2006), to
pursue interoperable breathing equipment for the Fire Department. Authorized the City Manager to
sign Agreement No. 3736 with the City of Los Angeles who will serve as grant administrator.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
11. Consideration and possible action regarding the award of a contract to DenBoer
Engineering & Construction for the installation of water mixers in the 3.1 Million Gallon
Circular Tank and the 6.3 Million Gallon Reservoir at 400 Lomita Street. Capital
Improvement Program RFP No. 07 -05. Water Project No. 7103 -8229. (Fiscal Impact:
$179,000)
MOTION by Council Boulgarides, SECONDED by Mayor Pro Tern Busch to award Contract No.
3737 to DenBoer Engineering & Construction for the installation of water mixers in the 3.1 Million
Gallon Circular Tank and the 6.3 Million Gallon Reservoir at 400 Lomita Street. Capital
Improvement Program RFP No. 07 -05. Water Project No. 7103 -8229. (Fiscal Impact: $179,000)
Authorize the City Manager to execute the contract in a form approved by the City Attorney.
NEW BUSINESS 0 J U
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 6
G. REPORTS — CITY MANAGER - NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - NONE
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher - NONE
Council Member Jacobson - Spoke regarding the work being done to reduce LAX early turns and
increased noise.
Council Member Boulgarides -
16. Consideration and possible action to authorize SCS Engineers to perform indoor and
outdoor air sampling at various locations within the City of El Segundo. (Fiscal Impact:
$10,000)
MOTION by Council Member Boulgarides, SECONDED by Council Member Fisher to authorize the
City Manager to execute a Professional Services Agreement in an amount not to exceed $10,000
to perform specified air sampling work. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Pro Tern Busch -
17. Consideration and possible action to approve use of the City's ligature artwork by El
Segundo Kiwanis for event - related promotional merchandise in connection with the 31st
Annual Richmond Street Fair.
MOTION by Council Member Boulgarides, SECONDED by Mayor Pro Tern Busch to approve the
use of the City's Ligature artwork by El Segundo Kiwanis for event - related promotional
merchandise in connection with the 31St Annual Richmond Street Fair and authorized the City
Manager to execute License Agreement No. 3738 with the El Segundo Kiwanis in a form approved
by the City Attorney. MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: MAYOR
MCDOWELL, MAYOR PRO TEM BUSCH, COUNCIL MEMBERS BOULGARIDES AND FISHER;
ABSTAIN: COUNCIL MEMBER JACOBSON. 4/0/1
Also spoke regarding El Segundo night at Dodger Stadium.
Mayor McDowell — Spoke regarding LAX noise issues and the City's efforts to remedy the
situation. Also spoke regarding noise complaint procedures and reporting. Requested City to
move toward having existing staff with more commercial aviation knowledge handle the complaints
in order to improve reporting.
� 4
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 7
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Steve Storm, resident, spoke regarding the outboard runway take -offs.
Liz Garnholz, resident, spoke on proposed air quality testing and requested particulate matter be
measured also. Spoke regarding placing a sign on Cutters Bluff to ward off early turns.
Iwona Palusinski, resident living on northwest side of El Segundo, suggested the FAA spend time
in El Segundo to witness the LAX noise problem in person.
Mike Murphy, resident, spoke in support of Council action to reduce LAX noise.
Council Member Fisher requested agendizing report on what can be done regarding placement of
a sign at Cutters Bluff.
MEMORIALS — Wendell B. Roberts and Raymond Gordon.
ADJOURNMENT at 8:35 p.m.
Cathy Domann, Deputy City Clerk
03�?
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 7, 2007
PAGE NO. 8
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process per the El Segundo
Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggyback on a Los
Angeles County Fire Department contract #41877 for the purchase of equipment to ensure 12-
Lead electrocardiograph (EKG) capability in pre - hospital care for 9 -1 -1 patients in the City of El
Segundo. (Fiscal Impact: $16,949.07 to be reimbursed from Measure B Trauma Property
Assessment funds)
RECOMMENDED COUNCIL ACTION:
1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and
authorize the Fire Department to piggyback on a Los Angeles County Fire Department
contract #41877 for the purchase of the approved cardiac equipment; 2) Authorize the City
Manager and /or designee to sign the Cardiac Care Program Equipment Agreement
Amendment No. 1; 3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On September 5, 2006, the Los Angeles County Board of Supervisors approved the ST
Elevation Myocardial Infarction ( STEMI) Receiving Center Program. The goal of this program
is to identify 9 -1 -1 cardiac patients experiencing a STEMI in the pre - hospital setting and
transport them to an approved STEMI Receiving Center (SRC) hospital for definitive diagnosis
and treatment.
Continued next page
ATTACHED SUPPORTING DOCUMENTS:
• Description of program elements adopted by the Los Angeles County Board of Supervisors
• Cardiac Care Program Equipment Agreement Amendment No. 1
FISCAL IMPACT:
Operating Budget: $115,125 Fire Paramedics Equipment Replacement Fund
Amount Requested: $16,949.07
Account Number: 601 - 400 - 3202 -8105: Unit 3305
Project Phase: N/A
Appropriation Required: _Yes X No
ORIGINATED BY:
-{or vin S. Smith, f ire Chief
, City Manager
DATE: 8/13/07
DATE:
t � ,�
BACKGROUND & DISCUSSION continued:
With the Board approving the STEMI Program, $4 million in Measure B Trauma Property
Assessment (ASA) is provided for a one -time only funding to reimburse the paramedic service
provider agencies in Los Angeles County for initial purchase of 12 -lead electrocardiograph
(EKG) machines and initial training of paramedic and emergency medical technician (EMT)
personnel on the use of 12 -lead EKG machines.
The El Segundo Fire Department previously received authorization and reimbursement for the
purchase of 12 -lead EKG equipment for two EMS Agency approved ALS units and one
assessment unit. This amendment to the initial agreement is authorizing the El Segundo Fire
Department to receive reimbursement for the purchase of one additional 12 -lead EKG
machine. The City of El Segundo will initiate the purchase through the use of funds
accumulated in the equipment replacement schedule for Rescue Ambulance #3305. The
equipment replacement schedule for Rescue Ambulance #3305 is intended to fund the
replacement of our Rescue Ambulance 32. Los Angeles County will provide reimbursement
for the purchase of one (1) EKG machine within ninety (90) days of receipt of an invoice. The
City of El Segundo will place the funds from this reimbursement back into the equipment
replacement account for Rescue Ambulance #3305.
034
9
Health Services
L O S ANGELES C O U N T Y
Los Angeles County
Board of Supervisors
Gloria Molina
First District
Yvonne B. Burke
Second District
Zev Yaroslaysky
Third Dstrial
Don Knabe
Fouts District
Michael D. Antonovich
F& D*M
Bruce A. Chemof, MD
Director and Chief Wadical officer
John R. Cochran III
Chier Deputy Director
William Loos, MD
Acbng Senior Medical Officer
313 N. Figueroa Street, Suite 912
Los Angeles, CA 90012
Tel: (213) 24MIDI
Fax: (213) 481 -0503
www.ladhs.org
To improve health
through leadership,
service and education.
1
September 5, 2006
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
/ADOPTED
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
0"26n ' `- SEP0520 ;t
" A. AMAIN '
SACHI
EXECUTIVE OFFICER
APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION
RECEIVING CENTER STANDARDS, MEASURE B SPECIAL, TAX
FUNDING ALLOCATION, CARDIAC CARE PROGRAM
EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT
(All Districts) (4 Votes)
IT IS RECOMMENDED THAT YOUR BOARD:
1. Approve the attached 2006 Emergency Medical Services (EMS)
Agency ST Elevation Myocardial Infarction ( STEMI) Receiving
Center Standards, substantially similar to Exhibit I, and instruct the
EMS Agency to approve and designate qualified private and public
hospitals as STEMI Receiving Centers to provide optimal care for
9 -1 -1 STEMI cardiac patients in Los Angeles County, with
implementation of STEMI Receiving Center standards, effective upon
Board approval.
2. Approve $4 million in Measure B Trauma Property Assessment (TPA)
funding one -time only to reimburse the paramedic service provider
agencies identified in Attachment B for initial purchase of 12 -Lead
electrocardiograph (EKG) machines and initial training of paramedic
and emergency medical technician (EMT) personnel on the use of 12-
Lead EKG machines.
Approve and instruct the Director of Health Services, or his designee,
to offer and execute Cardiac Care Program Equipment Agreements
(Agreement), substantially similar to Exhibit II, with the paramedic
service provider agencies identified in Attachment B, to provide
reimbursement of equipment and training costs for paramedic first
responders in local fire departments in order to ensure 12 -Lead EKG
capability in prehospital care for 9 -1 -1 patients in Los Angeles County,
at a maximum reimbursement rate of $17,000 per 12 -Lead EKG
machine and $45.00 per hour per attendee for training, for a total
maximum obligation of $4 million, effective upon Board approval
through June 30, 2007.
4. Approve the attached appropriation adjustment to reallocate $4 million
in Measure B TPA funds from Appropriation for Contingencies to
Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07
Department of Health Services (DHS) Adopted Budget. 035
O
v. urod°
September 5, 2006
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
/ADOPTED
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
0"26n ' `- SEP0520 ;t
" A. AMAIN '
SACHI
EXECUTIVE OFFICER
APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION
RECEIVING CENTER STANDARDS, MEASURE B SPECIAL, TAX
FUNDING ALLOCATION, CARDIAC CARE PROGRAM
EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT
(All Districts) (4 Votes)
IT IS RECOMMENDED THAT YOUR BOARD:
1. Approve the attached 2006 Emergency Medical Services (EMS)
Agency ST Elevation Myocardial Infarction ( STEMI) Receiving
Center Standards, substantially similar to Exhibit I, and instruct the
EMS Agency to approve and designate qualified private and public
hospitals as STEMI Receiving Centers to provide optimal care for
9 -1 -1 STEMI cardiac patients in Los Angeles County, with
implementation of STEMI Receiving Center standards, effective upon
Board approval.
2. Approve $4 million in Measure B Trauma Property Assessment (TPA)
funding one -time only to reimburse the paramedic service provider
agencies identified in Attachment B for initial purchase of 12 -Lead
electrocardiograph (EKG) machines and initial training of paramedic
and emergency medical technician (EMT) personnel on the use of 12-
Lead EKG machines.
Approve and instruct the Director of Health Services, or his designee,
to offer and execute Cardiac Care Program Equipment Agreements
(Agreement), substantially similar to Exhibit II, with the paramedic
service provider agencies identified in Attachment B, to provide
reimbursement of equipment and training costs for paramedic first
responders in local fire departments in order to ensure 12 -Lead EKG
capability in prehospital care for 9 -1 -1 patients in Los Angeles County,
at a maximum reimbursement rate of $17,000 per 12 -Lead EKG
machine and $45.00 per hour per attendee for training, for a total
maximum obligation of $4 million, effective upon Board approval
through June 30, 2007.
4. Approve the attached appropriation adjustment to reallocate $4 million
in Measure B TPA funds from Appropriation for Contingencies to
Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07
Department of Health Services (DHS) Adopted Budget. 035
The Honorable Board of Supervisors
September 5, 2006
Page 2
PURPOSE /JUSTIFICATION OF THE RECOMMENDED ACTIONS:
The purpose of the recommended actions is to: 1) authorize the EMS Agency to approve and
designate qualified private and public hospitals in Los Angeles County as STEMI Receiving
Centers (SRC). This will enable the transport of 9 -1 -1 STEMI cardiac patients to a SRC for
earlier definitive diagnosis and treatment improving patient outcome; 2) approve DHS EMS to
reimburse 30 paramedic service provider agencies in Los Angeles County a total maximum
aggregate amount of $4 million, for the expense incurred for equipping their paramedic units
with 12 -Lead EKG machines and for training paramedic and EMT personnel on the use of such
equipment; 3) approve DHS EMS to offer and execute cardiac care program equipment
agreements with the paramedic service provider agencies, identified in Attachment B, who
comply with respected medical community recommendations to equip paramedic units with 12-
Lead EKG machines for the early diagnosis of 9 -1 -1 patients with acute myocardial infarction;
and 4) approve an appropriation transfer in the amount of $4 million within the FY 2006 -07 DHS
Adopted Budget to enable DHS EMS to reimburse the paramedic service provider agencies
identified in Attachment B who equip their paramedic units with 12 -Lead EKG machines and
train their paramedic and EMT personnel in the use of such machines.
FISCAL IMPACT/FINANCING:
The maximum obligation for the agreements with the local and County paramedic service
provider agencies identified in Attachment B A ill not exceed $4 million, for the period effective
upon Board approval through June 30, 2007. This is 100% funded by Measure B TPA funds and
is a one -time only expenditure. The appropriation adjustment to reallocate $4 million from
Appropriation for Contingencies to S & S in the FY 2006 -07 DHS Adopted Budget is necessary
to cover these obligations.
Any Measure B TPA funds unused at the end of FY 2006 -07 will remain in the Measure B
Special Fund, pending additional uses recommended by DHS and approved by your Board.
FACTS AND PROVISIONS/LEGAL REO=MENTS:
Acute myocardial infarction (heart attack) remains the leading cause of death of adults in the
United States. Survival from a heart attack is largely dependent on prompt recognition and rapid
intervention. Data show that the faster a patient can be identified as having an acute heart attack,
the corresponding faster intervention can be delivered in an effort to reduce death of cardiac
tissue and save lives.
Increasingly, there is national interest in developing a systematic approach to the prehospital care
of STEMI cardiac 9 -1 -1 patients supported by organizations such as the American College of
Cardiology and the American Heart Association (AHA). In enacting their Advance Cardiac Life
Support Guidelines, the AHA advocates a 12 -Lead EKG machine as standard equipment on all
paramedic units that handle acute coronary syndrome patients. The United States Senate, in a
letter dated May 31, 2005, also recommended that anyone with symptoms of a possible heart
attack obtain a 12 -Lead EKG as soon as possible and that EMS should transport patients with
heart attack symptoms to specialized facilities. In Los Angeles County, the EMS Agency is
working closely with the medical community to develop these recommendations into a cardiac
care program that includes rapid acquisition and interpretation of a 12 -Lead EKG.
OjO
The Honorable Board of Supervisors
September S, 2006
Page 3
The Los Angeles County and City Fire Departments have been integral in the development stages
of the cardiac care program, as recipients of an Annenberg Foundation grant which partially
offsets the cost of 12 -Lead EKG equipment and training for their respective agency's paramedics.
The paramedic service provider agencies identified in Attachment B are expected to purchase 12-
Lead EKG equipment by December 31, 2006, with the intent to provide associated training by
June 30, 2007. A one -time allocation, not to exceed $4.0 million in Measure B TPA funding,
would cover equipment and training costs for paramedics and EMT personnel in the 30
paramedic service provider agencies identified in Attachment B to ensure the implementation of
the cardiac care program for STEMI patients. Per terms of the Agreement, the County will not
reimburse for equipment and training previously funded-by other grant funds.
Studies have shown that morbidity and mortality due to a STEMI can be reduced significantly if
patients activate the EMS system early, thereby shortening the time to treatment. Paramedics
currently transport all cardiac patients to the nearest hospital. If the receiving hospital does not
have the SRC capability some of the patients may require secondary transfer to a STEMI facility.
However, under the new cardiac care program they would transport the 9 -1 -1 STEMI cardiac
patients to EMS Agency - approved receiving centers. As with all other patient destination
policies, the paramedics will utilize the EKG equipment on patients based on established medical
criteria, including County responsible indigent patients. Under the authority granted by Title 22,
California Code of Regulations, and as outlined in the EMS System Guidelines issued by the
State EMS Authority, the EMS Agency Medical Director will approve and designate qualified
public and private hospitals in Los Angeles County as STEMI receiving centers. Approved
SRCs will meet specific standards as outlined in Exhibit I, and include required equipment and
personnel to provide rapid intervention. There are at least 36 hospitals in Los Angeles County
that have the capability to participate as SRCs and have expressed high interest in the program.
Participation in the SRC program is voluntary.
The SRC Standards were developed by the Cardiac Technical Advisory Group, under the
leadership of the EMS Agency Medical Director and was comprised of cardiologists, emergency
physicians, fire department personnel, an EMS Commissioner, nurse managers from emergency
departments and cardiac catherization laboratories, and a representative from the Hospital
Association of Southern California. The SRC Standards have been fully approved by the
County- ordinanced Emergency Medical Services Commission.
On July 30, 2002, the Board adopted a resolution for the Measure B special tax ballot initiative.
The resolution provides that Measure B TPA funds will be used to pay for the cost of prehospital
care, including care provided in, or en route to, from or between acute care hospitals or other
health care facilities. The resolution also established that the special tax is for the purpose of
purchasing or leasing supplies, equipment or materials. In accordance with Measure B
objectives, $4 million in Measure B TPA funds will be used to reimburse the paramedic service
provider agencies identified in Attachment B for the initial purchase of 12 -Lead EKG machines
and related training.
County Counsel has approved Exhibits I and E as to use and form.
Attachments A and B provide additional information.
03 t,
The Honorable Board of Supervisors
September 5, 2006
Page 4
CO- NTRACTLNG PROCESS:
The paramedic service provider agencies executing the attached agreement are current
participants in the County's EMS System and satisfy County criteria and conditions for
participation. It is not appropriate to advertise this agreement on the Los Angeles County On-
Line Web Site.
IMPACT ON CURRENT SERVICES:
The designation of STEIvC SRCs, allocation of Measure B TPA funding, Cardiac Care Program
Equipment Agreements with local and County paramedic service provider agencies and approval
of the appropriation adjustment will help to ensure the delivery of timely and definitive
emergency medical care to 9 -1 -1 STEMI cardiac patients in Los Angeles County.
When approved, this Department requires three signed copies of the Board's action.
Respectfully submitted,
Bruck A. ernof, .D.
Director A Chi dical Officer
BAC: b
Attachments (5)
c: Chief Administrative Officer
County Counsel
Executive Officer, Board of Supervisors
Auditor - Controller
SUMMARY OF AGREEMENT
Type of Service:
ATTAGfIlV1ENT A
This agreement provides for paramedic service provider agencies to be reimbursed by County for
equipment and training costs to ensure 12 -Lead electrocardiograph (EKG) capability in
prehospital care for 9 -1 -1 patients in Los Angeles County.
2. Address and Contact Person:
Department of Health Services — Emergency Medical Services (EMS) Agency
5555 Ferguson Drive, Suite 220
Los Angeles, California 90022
Attention: Carol Meyer, Director
Telephone: (323) 890 -7545 Fax: (323) 890 -8536
Email: cmeyer @ladhs.org
3. Tenn:
Effective upon Board approval through June 30, 2007.
4. Financial Information:
The maximum obligation for the agreements with the local and County paramedic service
provider agencies identified in Attachment B will not exceed $4 million. This is 100% funded by
Measure B Trauma Property Assessment funds. The appropriation adjustment to reallocate $4
million from Appropriation for Contingencies to Services & Supplies in the Fiscal Year 2006 -07
Department of Health Services Adopted Budget is necessary to cover these obligations.
5. Primary Geographic Area to be Served:
Countywide.
6. Accountable for Program Monitoring:
The County's local EMS Agency, i.e., the Department's EMS Division
7. Approvals:
Emergency Medical Services Agency:
Contracts and Grants Division:
County Counsel:
CAO Budget unit:
Carol Meyer, Director
Cara O'Neill, Chief
Edward A. Morrissey, Deputy County Counsel
Leticia Thompson
bib
ATTACHMENT B
PARAMEDIC SERVICE PROVIDER AGENCIES THAT REQUIRE
CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT
1. Alhambra Fire Department
2. Arcadia Fire Department
3. Beverly Hills Fire Department
4. Burbank Fire Department
5. Compton Fire Department
6. Culver City Fire Department
7. Downey Fire Department
8. El Segundo Fire Department
9. Glendale Fire Department
10. Hermosa Beach Fire Department
11. La Habra Heights Fire Department
12. La Verne Fire Department
13. Long Beach Fire Department
14. Los Angeles City Fire Department
15. Los Angeles County Fire Department (Memorandum of Understanding)
16. Los Angeles County Sheriff Department (Memorandum of Understanding)
17. Manhattan Beach Fire Department
18 Monrovia Fire Department
19. Montebello Fire Department
20. Monterey Park Fire Department
21. Pasadena Fire Department
22. Redondo Beach Fire Department
23. San Gabriel Fire Department
24. San Marino Fire Department
25. Santa Fe Springs Fire Department
26. Santa Monica Fire Department
27. South Pasadena Fire Department
28. Torrance Fire Department
29. Vernon Fire Department
30. West Covina Fire Department
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AUDITOR-CONTROLLER No. BY
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Contract No. H- 702573 -1
CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT
AMENDMENT NO. 1
THIS AMENDMENT is made and entered into this day
of , 2007,
by and between COUNTY OF LOS ANGELES
(hereafter "County "),
and CITY OF EL SEGUNDO
(hereafter "Provider ").
WHEREAS, reference is made to that certain document
entitled "CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT ", dated
September 5, 2006, and further identified as County Agreement
No. H- 702573 (hereafter referred to as "Agreement "); and
WHEREAS, the Department of Health Services' Emergency
Medical Services (EMS) Agency has agreed to reimburse Provider
for the cost of the initial purchase of 12 -Lead EKG equipment
and the initial training associated with the equipment's use,
unless previously funded by other grant funds; and
WHEREAS, both parties wish to extend the period of purchase
for 12 -Lead electrocardiogram (EKG) units; and
WHEREAS, Agreement provides that changes may be made in the
form of a written amendment which is formally approved and
executed by the parties.
04ow
NOW, THEREFORE, the parties agree as follows:
1. This Amendment shall become effective upon the date of
Board approval.
2. Paragraph 2, TERM, of Agreement shall be deleted in
its entirety and replaced with the following:
" The term of this Agreement shall commence upon Board
approval and shall continue in full force and effect to and
including September 30, 2007.
In any event, this Agreement may be canceled at any
time by either party by the giving of at least thirty (30)
calendar days advance written notice thereof to the other
party."
3. Subparagraph "B" of Paragraph 4, REIMBURSEMENT FOR 12-
LEAD EKG PURCHASE, of Agreement shall be deleted in its entirety
and replaced with the following:
"B. Reimbursement shall be made by County to Provider
within ninety (90) days of receipt of a complete and
correct invoice from Provider for the initial purchase of
12 -Lead EKG equipment in accordance with the rate of
reimbursement specified hereunder. Reimbursement by County
to Provider shall be limited to the purchase of one (1) 12-
Lead EKG machine per approved ALS Unit, to be purchased by
- 2 -
Provider no later than September 30, 2007. County's
reimbursement to Provider shall not exceed a total maximum
amount of Seventeen Thousand Dollars ($17,000) per 12 -Lead
EKG machine, excluding any vendor credit for exchange of
existing EKG equipment. All vendor credit for exchange of
existing equipment for new 12 -Lead EKG equipment shall be
applied to the purchase cost prior to County's
reimbursement to Provider. Notwithstanding the foregoing,
the County shall not reimburse Provider for the purchase of
a 12 -Lead EKG machine if Provider has already received
funding from a grant or any other third party source to
offset the cost of such machine."
4. Subparagraph "C" of Paragraph 4, REIMBURSEMENT FOR 12-
LEAD EKG PURCHASE, of Agreement shall be deleted in its entirety
and replaced with the following:
"REIMBURSEMENT FOR INITIAL TRAINING: Reimbursement
shall be made by County to Provider within ninety (90) days
of receipt of a complete and correct invoice from Provider
for initial training of Provider's paramedic and EMT
personnel in the use of 12 -Lead EKG equipment. Such
invoice must include rosters from initial training that
identify each attendee, each attendee's classification
- 3 -
(paramedic or EMT), date of training, and total hours of
initial training. Reimbursement by County to Provider
shall be limited to the initial training completed no later
than September 30, 2007, and as described herein. County's
reimbursement to Provider shall not exceed a total maximum
amount of Forty -Five Dollars ($45.00) per hour of initial
training per attendee, limited to one category of training
per attendee, for the following maximum hours:
TRAINING CATEGORY ATTENDEE MAXIMUM HOURS
ACLS Paramedic 16
(includes 12 -Lead EKG training)
12 -Lead EKG Paramedic 6
12 -Lead EKG EMT 2"
5. Subparagraph "D" of Paragraph 4, REIMBURSEMENT FOR 12-
LEAD EKG PURCHASE, of Agreement shall be deleted in its entirety
and replaced with the following:
"D. Reimbursement by County to Provider shall be made
in the order that invoices are received from all Providers
under this Agreement and any Amendments hereto (first -come,
first - served basis). Providers that have not received
previous grant funding for reimbursement of expenditures
- 4 -
C]4
described in Section 4, Subparagraph A of this Agreement,
shall have priority for reimbursement. Reimbursement shall
be made by County to Provider for 12 -Lead EKG equipment
purchased by Provider no later than September 30, 2007, and
for initial training of Provider's paramedic and EMT
personnel on the use of such equipment that is completed no
later than September 30, 2007."
6. Subparagraph "A" of Paragraph 5, RESPONSIBLITIES OF
PROVIDER RELATING TO THE PURCHASE OF 12 -LEAD EKG EQUIPMENT AND
TRAINING, of Agreement shall be deleted in its entirety and
replaced with the following:
"A. Provider shall be responsible for the selection
of a vendor and the initial procurement of 12 -Lead EKG
equipment under the terms of the group purchase plans
developed by the Los Angeles Chapter of the California Fire
Chiefs Association. Provider agrees to equip each approved
ALS Unit within its agency with each 12 -Lead EKG machine
purchased under terms of this Agreement. Purchase of said
equipment must be made by Provider no later than
September 30, 2007, to qualify for reimbursement by
County."
- 5 -
( 46
7. Subparagraph "B" of Paragraph 5, RESPONSIBLITIES OF
PROVIDER RELATING TO THE PURCHASE OF 12 -LEAD EKG EQUIPMENT AND
TRAINING, of Agreement shall be deleted in its entirety and
replaced with the following:
"B. Provider shall coordinate and arrange for the
initial training of paramedic and EMT personnel in the use of
12 -Lead EKG equipment. Such training must be completed no later
than September 30, 2007, to qualify for reimbursement by
County."
8. Subparagraph "F" of Paragraph 5, RESPONSIBLITIES OF
PROVIDER RELATING TO THE PURCHASE OF 12 -LEAD EKG EQUIPMENT AND
TRAINING, of Agreement shall be deleted in its entirety and
replaced with the following:
"F. Provider shall be responsible for: (1) all
maintenance of 12 -Lead EKG equipment purchased under terms
of this Agreement and beyond, (2) expenditure for purchase
of all replacement 12 -Lead EKG equipment, (3) expenditure
for additional and /or future 12 -Lead EKG equipment
purchased after September 30, 2007, and (4) expenditure for
training on the use of 12 -Lead EKG equipment that occurs
after September 30, 2007."
- 6 -
9. Paragraph 8, MAXIMUM COUNTY OBLIGATION, of Agreement
shall be deleted and replaced by the following:
118. MAXIMUM COUNTY OBLIGATION: County has allocated
a maximum total amount of Four Million Dollars ($4,000,000)
for reimbursement of allowable costs incurred by all
Providers under terms of this Agreement and any Amendments
hereto. The parties acknowledge that this funding is
comprised by revenue generated by Measure B, Preservation
of Trauma Centers and Emergency Medical Services annual
special tax as allocated by the County Board of Supervisors
(Measure B Trauma Property Assessment [TPA] Funds). The
parties further acknowledge that, following all due payment
by County to all Providers under terms of this Agreement
and any Amendments hereto, any Measure B TPA funds unused
at the termination of this Agreement shall remain in the
Measure B Special Fund, pending additional use subject to
approval by the County Board of Supervisors."
10. Except for the changes set forth hereinabove, the
wording of Agreement shall not be changed in any respect by this
Amendment.
IN WITNESS WHEREOF, the Board of Supervisors of the County
of Los Angeles has caused this Amendment to be subscribed by its
- 7 -
f- 4,S
- 8 -
u y 11)
Director of Health Services or his designee, and Provider has caused
this Amendment to be subscribed in its behalf by its duly authorized
officer, the day, month, and year first above written.
CITY OF EL SEGUNDO
M
Jeff Stewart
City Manager
Dated
'mil
Karl Berger
Assistant City Attorney
Dated
APPROVED AS TO FORM:
OFFICE OF THE COUNTY COUNSEL
APPROVED AS TO CONTRACT
ADMINISTRATION:
Department of Health Services
Wl
Cara O'Neill, Chief
Contracts and Grants Division
COUNTY OF LOS ANGELES
By
Bruce A. Chernof, M.D.
Director and Chief Medical Officer
APPROVED AS TO PROGRAM:
Department of Health Services
By
Cathy Chidester, Acting Director
Emergency Medical Services Agency
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an Agreement between the City of
El Segundo and other South Bay cities for the joint use of an armored response and
rescue vehicle. (Fiscal Impact — $500.00.)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the Mayor to execute an Agreement, approved as to form by the City Attorney,
between the City of El Segundo and other South Bay cities for the joint use of an armored
response and rescue vehicle; (2) Alternatively, discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
The 2006 State Homeland Security Grant Program process funded many priority projects for
cities throughout Los Angeles County. Shared tactical resources were high priorities in the
process to determine funding to individual cities. The need for an armored response and
rescue vehicle for the service of search warrants, critical incidents involving encounters with
armed suspects, potential homeland security threats and civil unrest incidents had long been
recognized by the nine South Bay police departments (El Segundo, Redondo Beach,
Torrance, Palos Verdes Estates, Hermosa Beach, Manhattan Beach, Hawthorne, Gardena,
and Inglewood). In the past, various South Bay cities have adapted military surplus and retired
bank services armored vehicles for this purpose. However, this vehicle provides superior
ballistic resistance to firearms commonly available to the public.
— Continued —
ATTACHED SUPPORTING DOCUMENTS:
Agreement for the Joint Use of the Armored Response and Rescue Vehicle.
FISCAL IMPACT:
Operating Budget: 208,850.00
Amount Requested: $500.00
Account Number: 001 -400 -4601 -5204
Project Phase: None
Appropriation Required: None
umWngs, Chief of Police
REVI
Jeff WvArt, City Manager
DATE:
Y-1-3-0.-I
DATE: V' A
i
BACKGROUND & DISCUSSION (continued)
A funding request was submitted to the State Homeland Security Grant Program proposing a
specific project of a joint use armored response and rescue vehicle for the South Bay, which
was approved.
The grant funded $245,000 for the purchase of a Lenco Bearcat armored response and
rescue vehicle. The vehicle operates on a standard Ford F -550 truck chassis and diesel
engine, is armored to withstand up to a 50 caliber bullet, and contains a radiation detection
device in the cabin. It has a counter balanced rotating roof hatch, remotely controlled roof
lights, a back up camera system and electric power winch. It exceeds the current ballistic
rating of any vehicle available in the South Bay cities.
The vehicle will be shared equally among the participating cities. It will be parked at each of
the police stations for two months before its rotation to the next station. All of the participating
cities will have keys to the vehicle. It will be used by the cities for critical incidents on demand
and reserved for tactical and community events using an online electronic calendar. The
Redondo Beach Police Department will provide driver and operator training acquired from the
factory and tactical training from the experience of the Los Angeles County Sheriffs
Department to all of the participating agencies.
The cities will share the responsibility for the ongoing maintenance and operation of the
vehicle in accordance with the agreement. The maintenance of the vehicle is based on the
total hours of operation each year. Police Department staff estimates the annual cost for
routine maintenance of the vehicle at approximately $500. This amount and any maintenance
in excess of this amount will be divided equally among the participating cities. The estimated
annual maintenance costs can be absorbed by the police department's current budget.
G13
AGREEMENT BETWEEN THE CITY OF REDONDO BEACH,THE CITY OF
TORRANCE, THE CITY OF PALOS VERDES ESTATES, THE CITY OF HERMOSA
BEACH, THE CITY OF MANHATTAN BEACH, THE CITY OF HAWTHORNE, THE
CITY OF EL SEGUNDO, THE CITY OF GARDENA AND THE CITY OF INGLEWOOD
FOR JOINT USE OF THE ARMORED RESPONSE AND RESCUE VEHICLE
THIS AGREEMENT, entered into this 7th day of August 2007, by and between
the CITY OF REDONDO BEACH, the CITY OF TORRANCE, the CITY OF PALOS
VERDES ESTATES, the CITY OF HERMOSA BEACH, the CITY OF MANHATTAN
BEACH, the CITY OF HAWTHORNE, the CITY OF EL SEGUNDO, the CITY OF
GARDENA AND the CITY OF INGLEWOOD (individually referred to hereunder as
"Party" and collectively as "Parties ") is made in light of the following:
RECITALS
A. Parties are municipal corporations duly organized and validly existing under the
Constitution and laws of the State of California and their respective charters if
any.
B. Parties are in need of a specialized Armored Response and Rescue Vehicle
(ARRV) to strengthen regional response capabilities to critical incidents including
hazardous materials emergencies and terrorism incidents. Such equipment is
infrequently used and costly to obtain, maintain and operate.
C. The Governor's Office of Homeland Security (OHS) through the FY2006
Homeland Security Grant Program (HSGP) has designated $245,000 for the
purchase of an Armored Response and Rescue Vehicle (ARRV) that will be
shared among nine South Bay cities.
D. The Parties enter this Agreement with the intent to coordinate the acquisition,
administration, maintenance, and shared use of the ARRV by their respective law
enforcement Agencies in the furtherance of homeland security efforts. In an
effort to increase the service life of the vehicle and maintain the vehicle in a
condition of readiness for deployment, the vehicle will be stored, on a rotating
basis, only at the Parties entering into this agreement and providing annual
maintenance, operation and repair funds.
E. The Parties do not intend this Agreement to be a joint powers agreement, nor do
they intend to create through this Agreement a joint powers agency or entity as
such terms are defined in the Joint Exercise of Powers Act, Government Code §§
6500, et se g.
053
AGREEMENT
NOW THEREFORE, the Parties agree to the following:
Section 1. Purpose
The purpose of this Agreement is to set forth the respective responsibilities of the Cities
and their respective law enforcement Agencies: the Redondo Beach Police Department
(RBPD), the Torrance Police Department (TPD), the Palos Verdes Estates Police
Department (PVEPD), the Hermosa Beach Police Department (HBPD), the Manhattan
Beach Police Department (MBPD), the Hawthorne Police Department (HPD), the El
Segundo Police Department (ESPD), the Gardena Police Department (GPD), and the
Inglewood Police Department (IPD) (referred to hereunder collectively as "Agencies ").
This Agreement sets forth policy, guidance, and planning, in order to maximize
interagency coordination and cooperation for the purpose of sharing and use of an
ARRV purchased with homeland security grant funds. The Parties jointly and
separately agree to abide by the terms and provisions of this Agreement throughout the
duration of the Agreement.
Section 2. General Responsibilities of Parties.
The responsibility of the Parties is to take a unified approach toward the acquisition,
administration, maintenance, and shared use of an Armored Response and Rescue
Vehicle.
Section 3. Acquisition, Administration, Maintenance and Shared use of Equipment.
a) Responsibilities of the City of Redondo Beach. The City of Redondo Beach will:
1) Administrate through its local Office of Emergency Services, the Homeland
Security Grant ( "Grant ") which is the source of funding for the purchase of the
Equipment.
2) Coordinate the preparation and prompt submittal of documentation to the
State Office of Emergency Services required under the Grant for the
Equipment purchase, draw down of Grant funds, and disposition of the
Equipment.
3) Administrate the purchase of the Equipment, in accordance with the Redondo
Beach Municipal Code, from Lenco Armored Vehicles in an amount not to
exceed $245,000 by issuing the purchase order and initially paying for the
Equipment from City of Redondo Beach general fund monies appropriated for
this purpose with the understanding that the City will be reimbursed as
provided in Section 4 below.
2 G, 5
4) Secure title to the Equipment, and register the Equipment with the
Department of Motor Vehicles.
5) Provide a log book in the Equipment for use by all operators of the Equipment
in recording mileage.
b) Responsibilities of the City of Redondo Beach, City of Torrance, the City of Palos
Verdes Estates, the City of Hermosa Beach, the City of Manhattan Beach, the
City of Hawthorne, the City of El Segundo, the City of Gardena and the City of
Inglewood. The City of Redondo Beach, City of Torrance, the City of Palos
Verdes Estates, the City of Hermosa Beach, the City of Manhattan Beach, the
City of Hawthorne, the City of El Segundo, the City of Gardena and the City of
Inglewood will:
1) Should the Grant funds fail to pay for all costs associated with purchasing,
registering, and maintaining the ARRV, each Party will respectively reimburse
Redondo Beach an equal fractional portion of these costs, as defined within
this agreement.
2) Each city will maintain and store, on a rotating basis, the ARRV in a condition
of readiness and coordinate use of the ARRV and maintain its costs and
maintenance records.
3) Upon a completed use or deployment of the ARRV by a party, each party will
be responsible for re- filling the fuel tank, checking fluid levels, and basic
cleanup of the ARRV and its equipment. The ARRV will be returned to the
hosting city upon completion of the use or deployment.
4) Each Party that is solely, or jointly, responsible for any damage or destruction
of any portion of the ARRV agrees to defend, indemnify, and hold the
inculpable Parties harmless from any action brought against those inculpable
Parties as a result of such damage or destruction. The Party or Parties
responsible for such damage or destruction must also cause the ARRV to be
repaired or, if applicable, replaced at no cost to the inculpable Parties.
5) Record mileage in the Equipment log book while the Equipment is in the care,
custody and control of the respective party.
c) Responsibilities of the Parties. The Parties, by their respective Chief of Police or
his /her designee, will:
1) Determine the type and amount of equipment maintenance service and the
manner for securing a service provider to maintain the equipment. Such
maintenance shall be consistent with the maintenance required to maintain
3 055
the manufacturer's warranties for the equipment. Should any Party object to
the type, quantity or manner of maintenance service, the objection shall be
addressed by a simple majority vote of the Chiefs of Police of the participating
Parties.
2) Determine any graphic design for the Equipment and placement of law
enforcement agency logos thereon.
3) Utilize the Equipment primarily as a resource within Area "G" of Los Angeles
County, however, in the event of a major disaster or terrorist act requiring
mutual aid, it may be taken to another area outside Area "G" as long as the
ARRV remains under the operation and control of a Party's employees.
Section 4. Reimbursement, Invoicing and Final Disposition of Equipment.
a) Equipment Purchase and Registration. The City of Redondo Beach must be
reimbursed in the manner set forth in this Agreement for the purchase price of
the Equipment and any cost for vehicle registration.
b) Equipment Maintenance. Each party must reimburse the City of Redondo Beach
its one -ninth share for Equipment maintenance service within sixty (60) days of
receipt of invoice from the City of Redondo Beach.
c) Disposition of Equipment. Upon expiration or termination of this Agreement, the
Parties shall mutually agree upon the physical disposition of the Equipment in
accordance with the terms of the Grant. Any proceeds from the sale of the
Equipment, after any refund of Grant monies (if required), shall be shared
equally. If the terms of the grant do not restrict the disposition of the equipment,
a simple majority vote of the Chiefs of Police of the remaining participating
Parties may determine the disposition of the vehicle to one or more Parties. Any
unamortized value of the Equipment shall be determined and shared equally
among the Parties sharing ownership at the time of its disposition. If one or more
of the Parties retains sole possession of the vehicle, they shall pay the remaining
Parties their fractional share of the value. This paragraph shall survive expiration
or termination of this Agreement.
Section 5 Operation and Reservation of the Vehicle
a) Reservations of the South Bay regional "Armored Response and Rescue
Vehicle" will be considered emergent or non - emergent. An emergent use of the
vehicle will have priority over all non - emergent uses.
b) Examples of an emergent use of the vehicle shall include:
4 056
1) Response to acts of terrorism
2) Response to an unplanned crime enforcement event that involves or
potentially involves the continuing use of weapons against law enforcement,
fire personnel or the public that would require an armored vehicle response
3) Response to events that require the delivery or recovery of personnel,
materials or victims involving a life threatening in- progress event
4) Response to search or arrest warrants resulting from an in- progress crime or
requiring immediate service due to exigency
5) Response to hostage events
c) Examples of a non - emergent use of the vehicle shall include:
1) Response to a planned enforcement event such as a search or arrest warrant
in which the Party has discretion to execute the warrant and has notice of the
planned service
2) Participation in a planned event such as demonstrations at a community open
house, public safety fair, parade, school or club presentation
3) Participation in training events
d) The Parties will make efforts to avoid conflicts in scheduling by creating a
password protected calendar accessible via the Internet to the participating
Parties. One Party will host this electronic reservation calendar and will provide
equal access to all other Parties. The calendar will be the single location and
determining document for the reservation of the vehicle.
e) The Parties will enter non - emergent reservations of the vehicle on the calendar
with a minimum of three hours prior notice before using the vehicle. Non -
emergent reservations of the vehicle will be made on a first -come, first- reserved
basis upon entry on the calendar. Reservations for a date and time shall not be
made more than one year in advance of the date of the event.
f) If multiple Parties cannot agree on the non - emergent reservation of the vehicle
for a specific date or time, a simple majority vote of the chiefs of the participating
Parties will resolve the dispute. A chief may designate a voting member when
they are not accessible by telephone or e-mail.
g) Emergency uses of the vehicle do not require immediate submission to the
calendar. Emergency uses of the calendar should be entered for records
purposes when possible and no later than twenty-four hours after the event.
057
5
h) Each Party will receive three numbered keys to the vehicle. Each Party shall
maintain strict control of the keys. Additional keys will not be made by the parties
to avoid a compromise to the security of the vehicle. If a key or keys are lost by
a Party, they will notify all parties of the loss.
i) A Party or Parties may propose a need or advantage to install new or upgraded
accessory equipment on the vehicle in the future. The cost of the equipment will
be shared equally among the participating Parties unless more than two Parties
dissent to the purchase in a vote of the chiefs of the participating Parties. A
Party or Parties may purchase and install accessory equipment at their cost with
the approval of a simple majority of the Chiefs of Police from the participating
Parties. However, this equipment becomes the property of all the Parties when
installed on the vehicle.
j) Parties storing the vehicle shall make the vehicle immediately available to other
Parties who have reserved the vehicle. A Party with a preplanned event may
take possession of the vehicle up to twelve hours before the event if there are no
other planned uses. The transfer of the vehicle to this party will be noticed on the
calendar to facilitate emergency access and response if necessary.
Section 6. Term of Agreement.
a) The term of this agreement shall commence on August 7, 2007 and terminate
per the terms in paragraph (a)(1) of this section 6, or when the vehicle becomes
permanently inoperable or unserviceable.
1) A Party may withdraw from this agreement by providing 90 days notice, in
writing, to all Parties. A Party that withdraws from this agreement shall still be
responsible for its share of expenses until the end of that fiscal year.
Withdrawal shall not relieve the Party from any obligation incurred under this
agreement prior to withdrawal.
2) Any Party failing to meet the responsibilities, including but not limited to those,
listed in Section 3(b) and Section 4 shall lose the ability to store or maintain
the ARRV. Failure to meet the responsibilities by any Party will result in loss
of use of the ARRV in non - emergency circumstances. The vehicle may be
requested as mutual aid during emergency situations if operated by a Party
compliant to this agreement.
Section 7. Indemnification.
a) Each Party to this Agreement shall be solely liable for, and shall indemnify,
defend and hold harmless the other Parties and each of their officers, officials,
employees, agents and volunteers ( "Indemnitees ") from, any and all loss, liability,
6 05S
fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict
liability, including but not limited to personal injury, death at any time and
property damage) incurred by any of the Indemnitees, the indemnifying Party or
any other person, and from any and all claims, demands and actions in law or
equity (including attorney's fees and litigation expenses), arising directly or
indirectly from:
1) The active negligence or intentional acts or omissions of the indemnifying
Party or any of its officers, officials, employees, agents or volunteers in the
performance of this Agreement; or
2) The ownership, maintenance, operation or use of the Equipment when in the
care, custody and control of the indemnifying Party.
b) It is the intent of the Parties that, where negligence is determined to have been
contributory, principles of comparative negligence will be followed and each Party
shall bear the proportionate cost of any loss, liability, fines, penalties, forfeitures,
costs and damages, expense and liability attributable to that Party's negligence.
c) Each Party shall establish procedures to notify the other Parties where
appropriate of any claims, administrative actions or legal actions with respect to
any of the matters described in this indemnification provision. The Parties shall
cooperate in the defense of such actions brought by others with respect to the
matters covered in this Agreement. Nothing set forth in this Agreement shall
establish a standard of care for, or create any legal rights in, any person not a
Party to this Agreement.
d) It is expressly understood and agreed that there are inherent risks in the
operation of the AARV and that each Party assumes those risks by entering into
this Agreement.
e) This Section 7 shall survive termination or expiration of this Agreement.
Section 8. Insurance.
It is understood and agreed that each Party maintains insurance policies or self -
insurance programs to fund their respective liabilities, including liability arising out of the
ownership, maintenance, operation and use of the Equipment. Evidence of insurance,
certificates of insurance or other similar documentation shall not be required of any
Party under this Agreement.
Section 9. Independent Contractor.
7 059
a) In performance of the work, duties and obligations assumed by each Party under
this Agreement, it is mutually understood and agreed that each Party, including
any and all of its officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent
capacity and not as an officer, agent, servant, employee, joint venturer, partner,
or associate of any other Party. Furthermore, no Party shall have the right to
control or supervise or direct the manner or method by which any other Party
shall perform its work and function. However, each Party shall retain the right to
administer this Agreement so as to verify that the other Parties are performing
their respective obligations in accordance with the terms and conditions thereof.
b) The Parties shall comply with all applicable provisions of law and the rules and
regulations, if any, of governmental authorities having jurisdiction over matters
the subject thereof.
c) Because of its status as an independent contractor, a Party shall have absolutely
no right to employment rights and benefits available to any other Party's
employees. Each Party shall be solely liable and responsible for providing to, or
on behalf of, its employees all legally required employee benefits. In addition,
each Party shall be solely responsible and save the other Parties harmless from
all matters relating to payment of its employees, including compliance with Social
Security withholding and all other regulations governing such matters.
d) Each Party retains full responsibility for the professional and personal conduct of
all of its own personnel. Each Party will remain responsible for establishing and
assuming all personnel costs, including salaries, fringe benefits, overtime,
Worker's Compensation Insurance and training for assigned personnel.
Section 10. Maintenance of Records.
Each Party shall maintain all books, documents, papers, accounting records, and other
evidence pertaining to the performance of this Agreement and any addenda, including but
not limited to, the costs of administering the Agreement. All Parties shall make such
materials available at their respective offices at all reasonable times during the Agreement
period. Each Party and any duly authorized representative of the state or federal
government that has provided funding for any acquisition or activities under this
Agreement shall have access to any books, records, and documents of the Parties that
are pertinent to the Agreement for audits, examinations, excerpts, and transactions, and
copies thereof shall be furnished if requested. This paragraph shall survive termination of
this Agreement.
Section 11. Non - waiver.
0
L Go
Waiver of any breach or default hereunder will not constitute a continuing waiver or a
waiver of any subsequent breach, of either the same or another provision of this
Agreement.
Section 12. Severabilitv.
If any provision of this Agreement is held invalid or unconstitutional, such decision shall
have no effect on the validity of the remaining provisions of the Agreement and such
remaining provisions shall continue to remain in full force and effect.
Section 13. Interpretation.
The Parties acknowledge that this Agreement in its final form is the result of the
combined efforts of the Parties and that, should any provision of this Agreement be
found to be ambiguous in any way, such ambiguity shall not be resolved by construing
this Agreement in favor of or against any Party, but rather by construing the terms in
accordance with their generally accepted meaning.
Section 14. Governing Law.
The interpretation and enforcement of this Agreement will be governed by the laws of
the State of California and where applicable, by federal law. The Parties agree to
submit any disputes arising under this Agreement to a court of competent jurisdiction
located in Los Angeles County, California.
Section 15. No Third Party Beneficiaries.
The rights, interests, duties and obligations defined within this Agreement are intended
for the specific Parties hereto as identified in the preamble of this Agreement. It is not
intended that any rights or interests in this Agreement benefit or flow to the interest of
any third parties.
Section 16. Assignment, Transfer, and Entrustment.
No Party shall assign or transfer its rights or obligations under this Agreement, or its
ownership interest in the Equipment, except as expressly provided in this Agreement.
No Party shall entrust the Equipment to the care, custody or control of any third party,
except for the sole purpose of repairing the Equipment.
Section 17. Extent of Agreement.
9 061
This Agreement represents the entire and integrated agreement between the Parties
with respect to the subject matter hereof and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be modified
only by written instrument duly authorized and executed by each Party.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Redondo Beach
ME
Mike Gin, Mayor
W. Joseph Leonardi, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Redondo Beach
City Attorney
By:
10
fit;
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Torrance
By:
Frank Scotto, Mayor
John Neu, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Torrance
City Attorney
11 063
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Palos Verdes Estates
A
M
James F. Goodheart, Mayor
Dan Dreiling, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Palos Verdes Estates
City Attorney
12
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Hermosa Beach
By:
Sam Edgerton, Mayor
By:
Greg Savelli, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Hermosa Beach
City Attorney
Mike Jenkins, City Attorney
13
065
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Manhattan Beach
M
in
Nicholas W. Tell, Jr., Mayor
Rod Uyeda, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Manhattan Beach
City Attorney
14 ��G
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Hawthorne
M
Larry Guidi, Mayor
Michael Heffner, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Hawthorne
City Attorney
M
15 067
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Ell Segundo
Kelly McDowell, Mayor
APPROVED AS TO CONTENT:
David Cummings, Chief of Police
APPROVED AS TO FORM:
Attorney for City of El Segundo
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
16 U6$
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Gardena
M
Paul K. Tanaka, Mayor
Ed Medrano, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Gardena
City Attorney
17
060
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed.
City of Inglewood
M
Roosevelt Dorn, Mayor
Julius I. Davis, Chief of Police
APPROVED AS TO FORM:
Attorney for City of Inglewood
City Attorney
M
tj
18
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a contract to Tetra Tech, Inc. for the
seismic evaluation of the 3.1 Million Gallon Circular Tank at 400 Lomita Street. Capital
Improvement Program RFP No. 07 -04. Water Project No. 7103 -8227 - (Fiscal Impact =
$39,408 Water Enterprise funds)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to execute a Professional Services Agreement in a form as
approved by the City Attorney with Tetra Tech, Inc. in the amount of $39,408 for the seismic
evaluation of the 3.1 Million Gallon Circular Water Tank located at 400 Lomita Street; and, (2)
Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On May 15, 2007, the City Council approved a Request for Proposal (RFP) No. 07 -04 for the
seismic evaluation of the 3.1 MG Water Tank located at 400 Lomita Street. On June 21, 2007,
the City Clerk received and opened only one (1) proposal from Tetra Tech, Inc. Tetra Tech,
Inc. is a well qualified engineering firm with verified successful experience with similar projects.
The original proposal submitted included an extensive scope of work and fee in the amount of
$67,916. Staff worked with the consultant to develop the most effective scope of work and
negotiated the fee to $39,408.
The project is a part of the FY 2006 -2007 Capital Improvement Program although no
appropriations were assigned to this project during the budget process.
ATTACHED SUPPORTING DOCUMENTS:
Proposal
FISCAL IMPACT:
Operating Budget:
0
Amount Requested:
$39,408
Account Number:
7103 -8227
Project Phase:
NA
Appropriation Required:
Yes, $4,408
ORIGINATED B DATE:
P - i3 -Lo 7
Dan Garcia, As 'stant
REVIEWE .
DATE:
Jeff XWrtXAy Manager
9
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of plans and specifications and
authorization to solicit construction bids for replacement of field lighting and centerfield
scoreboard at the Recreation Park Baseball Field (Stevenson Field) on the west side of
Eucalyptus Street between Grand Avenue and Pine Avenue — Project No. PW 07 -07 —
(estimated cost = $123,000.00).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the
project for receipt of construction bids; (3) Alternatively, discuss and take other action related
to this item.
BACKGROUND & DISCUSSION:
On June 5, 2007, City Council approved the plans and specifications and authorized staff to
solicit bids for replacement of field lighting at Stevenson Field and the Softball Field. No bids
were received. As provided in the Public Contract Code, staff contacted contractors in an
attempted to negotiate a contract. Negotiations were entered into with three contractors, but
staff was not successful in negotiating a price within the allotted budget for the project. It is
recommended that City Council authorize a reduction in project scope to address only
Stevenson Field this year. Replacement of these lights will save in excess of $8,000 per year
in energy costs.
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT:
CIP: $113,000
Operating Budget: $10,000
Amount Requested: $123,000
Account Number: 301 - 400 - 8202 -8473, $113,000; 001 - 400 - 5102 -6206, $10,000
Project Phase: Adoption of plans and specifications
Appropriation Required: No
ORIGINATE BY: DATE: /
Ste Finton, rector of Public Works
REVIEWED B : DATE:
Jeff ,City Manager
084
Background and Discussion Continued
Also included in this project is the replacement of the scoreboard at Stevenson Field. The
existing scoreboard has been problematic and only displays the total score. The Babe Ruth
Baseball Program has offered to donate a new, state -of- the -art, scoreboard for installation at
Stevenson Field. Washington Iron Works has generously offered to provide steel mounting
poles for the installation. Installation of the scoreboard and poles and other ancillary work will
be provided by the City and will be included in the bid solicitation.
This project is funded through the FY 2006 -2007 Capital Improvement Program and the
Recreation and Parks Operating budget. Plans and Specifications are available for review at
the Public Works counter.
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: August 21, 2007
AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Standard Public Works Contract to All
American Asphalt in the amount of $199,815.00 to Slurry Seal Sycamore Avenue from
Penn Street to Sheldon Street and streets in the area bounded by Sheldon Street,
Mariposa Avenue, El Segundo Boulevard and the west City Limits. Approved Capital
Improvement Program — Project No. PW 07 -11 (Contract Amount = $199,815).
RECOMMENDED COUNCIL ACTION:
Recommendation - (1) Authorize the City Manager to execute a Standard Public Works
Contract in a form approved by the City Attorney with All American Asphalt in the amount of
$199,815: (2) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On July 17, 2007, the City Council authorized staff to advertise the project for receipt of
construction bids. On August 14, 2007, the City Clerk received and opened six (6) bids as
follows:
1. All American Asphalt
$199,815
2. Bond Blacktop
$201,239
3. Pavement Coatings
$209,397
4. Valley Slurry Seal
$233,710
5. Penn Woods Corp.
$235,450
6. Roy Allan Slurry Seal
$237,218
(Background and Discussion continued on the next page....)
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT:
FISCAL IMPACT:
Operating Budget:
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required
T
St6v
REVI
J
$167,600.00
$ 52,200.00
$219,800.00 (Contract amount plus 10% contingency)
$167,600 001 - 400 - 4202 -6206 (Operating)
$12,200.00 301 - 400 - 8201 -8512 (Blue Stone Balance)
$40,000 301 - 400 - 8203 -8951 (Virginia Street Balance)
Award of Contract
No
rector of Public Works
Citv Man
DATE:
DATE:
C,87
BACKGROUND AND DISCUSSION (CONTINUED):
The recommended contract will provide for the slurry sealing of streets in the area bounded
by Mariposa Avenue, Sheldon Street, El Segundo Boulevard and the west City limit as
shown on the attached map. This area was last slurry sealed in FY1999 -00 and is the area
that has gone the longest without slurry treatment. Additionally, Sycamore Avenue from
Sheldon Street to Penn Street is proposed to be slurry sealed as a final pavement
treatment to conclude the street improvement recently completed on this block.
Staff recommends awarding the contract to the lowest responsible bidder, All American
Asphalt in the amount of $199, 815. The total amount ($219,800) requested includes the
contract amount of $199,815 and an additional 10% contingency.
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding final acceptance of construction related to the
City's Residential Sound Insulation Program Group 11 (32 Dwellings). Project No. RSI 06 -11.
(Final contract total = $1,141,319.75).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the
City Planning and Building Safety Director's Notices of Completion in the County Recorder's
Office; and (3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The project is a part of the City's Residential Sound Insulation (RSI) Program financed by
federal grants from the Federal Aviation Administration (FAA) and the settlement agreement
with Los Angeles World Airports (LAWA). The RSI Program offers modifications to owners of
qualifying residential property in the City of El Segundo that reduce interior sound levels of
noise generated by air traffic from neighboring Los Angeles International Airport (LAX). At its
meeting on November 21, 2006 the City Council awarded construction contracts to G &G
Specialty Contractors, Inc. for construction related to Group 11. The work has now been
completed to the satisfaction of staff. The final contract amount based on measured quantities
is $1,141,319.75. Staff recommends acceptance of this project.
ATTACHED SUPPORTING DOCUMENTS:
List of homes in Groups 11
FISCAL IMPACT:
Amount approved by City Council: $1,228,314.00
Amount Requested: $1,141,319.75
Account Number: 116- 400 - 0000 -8960
Project Phase: Acceptance of the work
Appropriation Required: No
ORIGINATED BY: DATE: August 10, 2007
C� J�AA
mes S. O'Neill, Program Manager
REVIEWED
City Manager
DATE: � fin, G I
12
090
City of E1 Segundo
Residential Sound Insulation Program
Group 11
RSI
Number
Address
11.01
716 West Oak Avenue
11.02
210 East Walnut Avenue
11.03
1836 Pepper Street
11.04
1018 East Imperial Avenue #1
11.05
1018 East Imperial Avenue #2
11.06
1018 East Imperial Avenue #3
11.07
1018 East Imperial Avenue #4
11.08
1018 East Imperial Avenue #5
11.09
1018 East Imperial Avenue #6
11.10
424 West Imperial Avenue, Unit A
11.11
424 West Imperial Avenue, Unit B
11.12
424 West Imperial Avenue, Unit C
11.13
424 West Imperial Avenue, Unit D
11.14
424 West Imperial Avenue, Unit E
11.15
424 West Imperial Avenue, Unit F
11.16
424 West Imperial Avenue, Unit G
11.17
426 West Imperial Avenue, Unit B
11.18
426 West Imperial Avenue, Unit C
11.19
426 West Imperial Avenue, Unit D
11.20
426 West Imperial Avenue, Unit E
11.21
426 West Imperial Avenue, Unit F
11.22
430 West Imperial Avenue, Unit A
11.23
430 West Imperial Avenue, Unit B
11.24 1430
West Imperial Avenue, Unit C
11.25
428 West Imperial Avenue, Unit A
11.26
428 West Imperial Avenue, Unit B
11.27
428 West Imperial Avenue, Unit C
11.28
428 West Imperial Avenue, Unit D
11.29
432 West Imperial Avenue, Unit A
11.30
432 West Imperial Avenue, Unit B
11.31
432 West Imperial Avenue, Unit C
11.32
432 West Imperial Avenue, Unit D
09x
EL SEGUNDO CITY COUNCIL MEETING DATE: August 21, 2007
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of up to a $6,000,000 grant from the
Federal Aviation Administration (FAA) to be used for the Residential Sound Insulation (RSI)
Program.
RECOMMENDED COUNCIL ACTION:
1) City Council accept FAA Grant Agreement for Project No. AIP 3- 06- 0139 -43 and potentially
one additional FAA Grant; 2) Authorize the Mayor to execute the FAA Grant Agreement(s);
and 3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On April 2, 2007, staff applied for additional $5,000,000 in FAA Grant Funding for the City's
RSI Program. On June 22, the FAA sent a letter of a Tentative Allocation for $3,000,000.
Approximately two weeks ago, the City was notified by the FAA that the City's RSI Program
was being considered for an additional $2,000,000, matching the total requested by the City.
The City was notified shortly later that the City was being considered for yet another
$1,000,000 and was requested by the FAA to submit another grant application, which staff
submitted on August 10.
(Continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
1. Project No. AIP 3- 06- 0139 -43 Grant Offer
FISCAL IMPACT: Potentially $6,000,000 to be received in RSI Grant Funds
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
'James S. O'Neill, Program Man
REVIEWED
Jeff OIXArt, City Manager
. Aug
DATE/
13
BACKGROUND & DISCUSSION (cont)
The supplemental $2,000,000 and $1,000,000 allocations have not been officially offered at
this time, and may be offered as late as August 23Id. The grants would be contingent upon
execution of Grant Agreement(s) on or before August 31, and therefore staff is recommending
authorizing the Mayor to execute one or more Grant Agreements totaling as much as
$6,000,000 in new funding from the FAA.
The offer is in keeping with previous terms and conditions of previous FAA grants accepted by
the City. To date, the City has accepted twelve (12) FAA grants totaling $20,808,880 and this
would be the City's thirteenth (13th) FAA grant, bringing the total to a potential $26,808,880.
Staff recommends that City Council accept the FAA Grant Agreement to continue the
Residential Sound Insulation Program. To date, the City has completed RSI Improvements on
a Dwellings. This new grant will be used after current FAA grants and second LAWA grant
have be expended and is'expected to help fund Groups 29 -35.
093
I
U.S Deportment
of Transportation
Federal Aviation
Administration
„une 22, 2007
Jeff Stewart
City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Stewart:
Federal Aviation Administration
Western - Pacific Region
Los Angeles Airport District Office
cos Angeles International Airport
Project No. AIP 3- 06- 0139 -43
Tentative Allocation
15000 Aviation Boulevard
Lawndale, CA 90261
In response to the request of the city of E1 Segundo, it is a pleasure to
advise you that the Federal Aviation. Administration (FAA) has allocated
$3,000,000 ;:rider the fiscal year 2007 A_rpert improvement Program for
f.irt'r,er noise program implementation at the Los Angeles International
Fairport. This project, desior.ated AIP 3 -06- 0139 -43, is programned ,,..ly
for the follow-no specific develcz:�ment:
_se measures for =eside:.ces wit air the 7C -74 D \L _.. th4
c_tv Sege:dc (a prcaimately 72
This allocation of federal funds is the first step leading to the issuance
of a grant offer. The issuance of a grant offer is contingent upon the
fact that all applicable federal requirements have been met.
A representative of our of_'_ce :nay contact your airport representative in
a few days for the p�,:rpose of assuring a clear understanding of all
requirements, to establish a realistic work schedule for the project, and
to fix a firm date fcr the acceptance of the grant offer.
Sincerely,
ORIGINAL SIGNED BY
Ruben C. Cabalbag
Assistant Manager, Los Angeles Airport District Office
D: \msoff ice \AI3PORTS'\:.AX \7-LS . 'I\E \AIP32\ AA.doc
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