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2006 SEP 19 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 19, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4480 Next Ordinance # 1398 0 01 PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt se q) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) — 4 matters 1 City of El Segundo v 2221 Park Place, LASC Case No BC319034 2 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 3 City of El Segundo vs City of Los Angeles, et al LASC No BS094279 4 Gilbreath v El Segundo, LASC Case No YC053692 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS - Council will move to open session at approximately 6 00 p m These interviews will be held in the West Conference Room which is adjacent to the Council Chambers Interview of candidates and potential appointment to one position each on the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and Los Angeles International Airport ( "LAX ") Area Advisory Committee 2 �� AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 19, 2006 - 7:00 P.M. Next Resolution # 4480 Next Ordinance # 1398 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Chaplain, Captain Brad Kimble of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch tt lij Di PRESENTATIONS — (a) Proclamation of the 30`" Annual Richmond Street Fair organized by the El Segundo Kiwanis Club to be held on Saturday, September 23, 2006 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (continued Public Hearing) regarding the Fiscal Year 2006 -2007 Budget (including all City Revenues and Expenditures) Five -Year Capital improvements Plan and adoption of Resolutions approving Appropriation Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. (Copies of the Fiscal Year 2006 -2007 Preliminary Budget can be found in the Library, City Clerk's office, and on the City's website.) (Fiscal impact $127,937,350 in total appropriations; $88,692,950 in total estimated revenues and prior year designations of $39,244,400). Recommendation — (1) Continue Public Hearing and receive public testimony, (2) Adopt the Resolution approving and adopting the Fiscal Year 2006 -2007 Operating Budget and the five -year Capital Improvement Budget, (3) Incorporate "Exhibit A, Fiscal Year 2006- 2007 Change List of Budget Revisions in all Funds" into the Adopted Budget and deposit any Fiscal Year 2005 -2006 General Fund savings into the Economic Uncertainty Fund in Fiscal Year 2006 -2007 once the Fiscal Year 2005 -2006 audit is complete, (4) Adopt the Resolution approving and adopting the Appropriations Limit for Fiscal Year 2006 -2007, as presented, (5) Alternatively, discuss and take other action related to this item C, H r 1 2. Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code with regard to Chapter 15 -4A, the Single - Family Residential (R -1) Zone Site Development Standards; Chapter 15 -1 regarding Definitions; Chapter 15 -2 Open Space Encroachments; and Chapter 15 -15 Parking Standards to allow the use of Vehicle Lifts in the Single - Family Residential (R -1) and Two - Family Residential (R -2) Zones. (Fiscal Impact: None) Recommendation — (1) Open Public Hearing, (2) Discussion, (3) Introduce and waive first reading of an Ordinance amending the ESMC with regard to Chapter 15 -4A, the Single - Family Residential (R -1) Zone Site Development Standards, Chapter 15 -1 regarding Definitions, Chapter 15 -2 Open Space Encroachments, and Chapter 15 -15 Parking Standards to allow the use of Vehicle Lifts in the Single -Family Residential (R- 1) and Two - Family Residential (R -2) Zones, (4) Schedule second reading and adoption of Ordinance on October 3, 2006, (5) Alternatively, discuss and take other action related to this item 3. Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the Downtown Specific Plan regarding building height restrictions. (Fiscal Impact: None) Recommendation — (1) Open Public Hearing, (2) Discussion, (3) Introduce and waive first reading of an Ordinance amending the ESMC with regard to development standards, and other matters, in the Downtown Specific Plan, (4) Schedule second reading and adoption of Ordinance on October 3, 2006, (5) Alternatively, discuss and take other action related to this item. 4. Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code as it relates to non - conforming buildings and uses in the Heavy Industrial (M -2) Zone. (Fiscal Impact: None) Recommendation — (1) Open Public Hearing, (2) Discussion; (3) Introduce and waive first reading of an Ordinance amending the ESMC regarding non - conforming uses within the Heavy Industrial (M -2) Zone, (4) Schedule second reading and adoption of Ordinance on October 3, 2006, (5) Alternatively, discuss and take other action related to this item 00.5 C. UNFINISHED BUSINESS 5. Consideration and possible action regarding reimbursement to property owners from Groups 2, 3 and 4 of the Residential Sound Insulation Program for financial contributions made as part of participation. (Fiscal Impact: $210,133.58) Recommendation (1) Authorize staff to contact qualifying homeowners with the amount for which they qualify as stated on the attached grant spreadsheet, (2) Reject three claims submitted which were determined by staff to be ineligible under the grant guidelines, (3) Appropriate $210,133 58 for the disbursement, (4) Disburse the grants to homeowners upon execution of a grant agreement with the City in a form approved by the City Attorney, (5) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 6. Consideration and possible action regarding the announcement of the appointment of a candidate to the one vacancy on the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and Los Angeles International Airport ( "LAX ") Area Advisory Committee. Recommendation (1) Announce the appointee to the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and LAX Area Advisory Committee, if any, and term of office; (2) Alternatively, discuss and take any other action related to this item E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 7. Warrant Numbers 2555186 to 2555381 on Register No. 23 in the total amount of $696,361.50 and Wire Transfers from 8125/2006 through 9/7/2006 in the total amount of $500,821.65. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 8. City Council Meeting Minutes of September 5, 2006. Recommendation — Approval 6 006 9. Consideration and possible action regarding approval of ongoing service agreements, amendments and issuance of blanket purchase orders for Fiscal Year 2006 -2007 in excess of $10,000 for the Administrative Services Department. (Fiscal Impact: Fiscal Year 2006 -2007, $442,150) Recommendation — (1) Authorize the City Manager to amend /extend contract #3378 for ongoing service agreements, as approved to form by the City Attorney, for Geographic Information System /Global Positioning System (GIS /GPS) consulting with Michael McDaniel (sole proprietor) and issuance of blanket purchase order, not to exceed $37,000, (2) Authorize the City Manager to amend /extend contract #3478, for ongoing service agreements, as approved to form by the City Attorney with Prosum, Inc for Information Systems consulting services and issuance of blanket purchase order, not to exceed $40,000, (3) Authorize the City Manager to amend /extend contract #3243, for ongoing service agreements, as approved to form by the City Attorney, with Vertex Communications, Inc for telephone system services and issuance of blanket purchase order, not to exceed $11,000, (4) Authorize the City Manager to amend /extend contract #2774 for ongoing service agreements, as approved to form by the City Attorney, with Progressive Solutions for Business License System maintenance /updates and issuance of blanket purchase order, not to exceed $20,000 (5) Authorize the City Manager to amend /extend contract #3416, for ongoing service agreements, as approved to form by the City Attorney, with Maureen Sassoon for providing Occupational and Environmental Health & Safety Consulting Services and issuance of blanket purchase order, not to exceed $15,000, (6) Authorize the City Manager to amend /extend contract #3451, for ongoing service agreements, as approved to form by the City Attorney, with CBIZ for temporary professional accounting services to assist in various assignments such as additional support for Eden upgrade, internal control reviews for cash management and process improvement, if needed in Fiscal Year 2006 -2007 and issuance of blanket purchase order, for an amount not to exceed $35,000, (7) Authorize the issuance of a purchase order to Granicus for providing streaming video services for Council meetings, for an amount not to exceed $16,500, (8) Authorize the issuance of a purchase order to Active com (formerly Class Software Solutions, LTD ) for software licensing, maintenance /updates, and training, not to exceed $13,500, (9) Authorize the City Manager to amend /extend contract #3290 for a two -year period for professional services, as approved to form by the City Attorney with Southern California Risk Management Associates, Inc (SCRMA) to serve as the City's Workers' Compensation Program Third Party Administrator and issuance of a blanket purchase order, for an amount not to exceed $139,150, (10) Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney, with U S Healthworks Medical Group, Prof Corp for pre - employment physical examinations and related medical testing and protocols and issuance of blanket purchase order (not to exceed $15,000) and occupational injury and illness treatment (not to exceed $30,000), with a combined total not to exceed $45,000, (11) Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney, with Westchester Medical Group for employee fitness for duty examinations (not to exceed $60,000) and executive physical examinations (not to exceed $10,000), with a combined total not to exceed $70,000, (12) Alternatively discuss and take other action related to these items 7 0Ui 10. Consideration and possible action regarding the annual renewal of the Library Department's blanket purchase orders over $10,000. Those include four vendors: Baker & Taylor Information Services, Online Computer Library Center, Inc. (OCLC), Ebsco Subscription Services and Innovative Interfaces, Inc. (Fiscal Impact: $141,700) Recommendation (1) Authorize the City Manager to extend ongoing service agreements with Baker & Taylor Information Services, for supplying books and other library materials and issuance of blanket purchase order, not to exceed $88,700, (2) Authorize the City Manager to extend ongoing service agreements with OCLC Inc, for online cataloging services and issuance of blanket purchase order, not to exceed $15,000, (3) Authorize the City Manager to extend ongoing service agreements with EBSCO Subscription Services, for supplying periodical materials and issuance of blanket purchase order not to exceed $14,000, (4) Authorize the City Manager to amend /extend Contract #2235 to Innovative Interfaces, Inc for library computer system maintenance and issuance of blanket purchase order, not to exceed $24,000, (5) Alternatively, discuss and take other action related to these items 11. Consideration and possible action regarding approval of annual ongoing service agreements, individual contractor instructor agreements and issuance of blanket purchase orders for Fiscal Year 2006 -2007 in excess of $10,000 for the Recreation and Parks Department. (Fiscal Impact: $469,200) Recommendation — (1) Authorize the City Manager to execute standard individual contract instructor agreements and issuance of blanket purchase orders to instructors, (2) Authorize the issuance of a purchase order (year 2 of 5) to Studio Printing for publication of the quarterly "Inside El Segundo /Recreation and Parks Brochure ", not to exceed $39,700 for FY 2006 -2007 (subsequent years are subject to negotiation with regards to material /paper costs only), (3) Authorize the issuance of a blanket purchase order to Lane Donovan Partners, LLC (Contract #3399) for management services of The Lakes at El Segundo municipal golf course, for an amount not to exceed $108,000, (4) Authorize the City Manager to enter into a contract for ongoing services, as approved to form by the City Attorney, with South Bay Youth Project for on -site counseling services at El Segundo High School, not to exceed $33,500, (5) Authorize the issuance of a blanket purchase order to Great Scott Tree Service (Contract #3476) for tree trimming services in the City of El Segundo, for an amount not to exceed $100,000, (6) Alternatively discuss and take other action related to these items 8 L'L,�8 12. Consideration and possible action regarding approval to issue blanket purchase orders for ongoing service agreements for Fiscal Year 2006 -2007 in excess of $10,000 for the Fire Department. (Fiscal Impact: $49,550) Recommendation (1) Authorize the El Segundo Fire Department to piggyback on the City of Monrovia's Bound Tree Medical, inc ( "Bound Tree ") Bid #PA05 -002 and authorize issuance of a blanket purchase order to Bound Tree for FY 2006 -2007 for medical and pharmaceutical supplies, (2) Authorize the issuance of a blanket purchase order for FY 2006 -2007 to UCLA Center for Pre - Hospital Care for continuing education, defibrillation training and AED program oversight, (3) Alternatively, discuss and take other action related to this item 13. Consideration and possible action regarding approval of ongoing service agreements and blanket purchase orders for Fiscal Year 2006 -2007 in excess of $10,000 and possible action to waive the formal bidding process and authorize the continued purchase of gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for the Public Works Department. (Fiscal Impact $463,600). Recommendation — (1) Authorize staff to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $230,000, (2) Authorize the Public Works Department to piggyback onto the City of Manhattan Beach, RFP No 678 -06 with Napa Auto Parts, and issuance of a blanket purchase order for purchase of automotive, after - market parts for vehicle and equipment maintenance, not to exceed $25,000, (3) Authorize the Public Works Department to piggyback onto the State of California, Western States Contracting Alliance Master Agreement #7066, and issuance of a blanket purchase order to W W Grainger, Inc for purchase of industrial supplies, materials and equipment needed for maintenance and repair of City facilities such as plumbing supplies, electrical materials and paint, not to exceed $25,000, (4) Authorize the Public Works Department to piggyback onto the Long Beach Water Department, Agreement No Wd -2664 with S & J Supply Company, Inc for the purchase of waterworks supplies for the City's water system, and issuance of a blanket purchase order in the amount of $30,000, (5) Authorize the issuance of blanket purchase order to Metron Farnier in an amount not to exceed $50,000 for the purchase of single het water meters for the City's water system, (6) Authorize the City Manager to enter into a professional services agreement, in a form as approved by the City Attorney, with American Business Software for software support and custom programming for the utility billing system for water and wastewater services in an amount not to exceed $13,600, (7) Authorize the City Manager to enter into a professional services agreement, in a form as approved by the City Attorney, with Dataprose for utility billing processing services for water and wastewater services in an amount not to exceed $30,000, (8) Alternatively discuss and take other action related to this item 9 fjUfl 14. Consideration and possible action regarding approval of annual ongoing service agreements and issuance of blanket purchase orders for Fiscal Year 2006 -2007 in excess of $10,000 for the Police Department. Recommendation (1) Authorize the City Manager to execute a one -year contract with the West Covina Service Group for Computer Aided Dispatching /Records Management System, Mobile Data Computer maintenance and operations, not to exceed $72,500, (2) Authorize the City Manager to execute a one -year contract with NICE Systems, Inc for maintenance for the systems used by the Communications Center to record all telephone and public safety radio transmissions, not to exceed $11,500, (3) Authorize the City Manager to execute a one -year contract with Motorola for two -way radio repair and maintenance of the Communication Center's radio assets and infrastructure, not to exceed $75,000, (4) Authorize the City Manager to execute a one -year contract with Oce for copier /printer services, not to exceed $14,004, (5) Authorize the City Manager to extend the existing standard Professional Services Agreement with Reach Out Against Drugs (R O A D ) to help fund the R O A D program, not to exceed $10,000, (6) Authorize the City Manager to execute a one -year contract with the Prevention of Cruelty to Animals Los Angeles for animal sheltering services, not to exceed $27,000, (7) Authorize the City Manager to execute a one -year contract with Enforcement Technology, Inc for processing of parking citations /collections, not to exceed $55,000, (8) Authorize the City Manager to execute a one -year contract with Wellness Solutions, Inc for a physical trainer to provide direction in the areas of fitness, nutrition and prevention of work - related injuries and rehabilitation, not to exceed $100,000, (9) Alternatively, discuss and take other action related to these items 15. Consideration and possible action regarding approval of a three year Memorandum of Understanding between the City of El Segundo and the California Teamsters Public, Professional and Medical Employees' Union, Local 911 (Supervisory and Professional Employees' Bargaining Unit) (Fiscal Impact $380,150 over 3 years). Recommendation (1) Approve the Agreement, (2)Adopt Resolution approving Memorandum of Understanding, (3) Alternately, discuss and take other action related to this item 16. Consideration and possible action regarding the approval of a Professional Services Agreement with Willdan for providing an interim Senior Planner to continue to replace the vacancy of the Senior Planner position. (Fiscal Impact: $45,720 — funding for the services are included in the 2005 -2006 budget. No additional appropriations are necessary). Recommendation (1) Authorize the City Manager to execute the Professional Services Agreement as to form approved by the City Attorney, (2) Alternatively, discuss and take other action related to this item 10 17. Consideration and possible action to award a Contract to Industrial Maintenance Service for the replacement of the automated engine control panel for the emergency natural gas water pump for the City of El Segundo Water Distribution System located at 400 Lomita Street. (Contract Amount = $15,511.19) Recommendation — (1) Award a contract to the lowest responsible bidder, Industrial Maintenance Service in the amount of $15,511 19, (2) Authorize the City Manager to execute the Public Works contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item 18. Consideration and possible action to award a three -year contract to ACCO Engineered Systems for a three -year Heating, Ventilation and Air Conditioning (HVAC) 100% coverage maintenance contract at City buildings, an upgrade of HVAC systems at the Maintenance Facility and additional services as required. IFB No. 06 -08. (Contract Amount: Year 1 = $95,926; Year 2 = $53,788; Year 3 = $56,548). Recommendation — (1) Award a three -year contract to the lowest responsible bidder, ACCO Engineered Systems, in the amount of $206,298, (2) Authorize the City Manager to execute a Maintenance Agreement in a form as approved by the City Attorney and to extend the contract for up to three additional years upon mutual consent of the Contractor and City; (3) Alternatively, discuss and take other action related to this item 19. Consideration and possible action to approve Tract Map No. 53570, a 40.10 -acre, 26 lot subdivision property bounded by Atwood Way, Nash Street, Douglas Street and Mariposa Avenue. (Fiscal Impact: None) Recommendation (1) Approve and accept final Tract Map No 53570, (2) Authorize the City Engineer and City Clerk to sign and record said Map, (3) Alternatively, discuss and take other action related to this item 20. Consideration and possible action regarding the authorization by the Police Department to purchase 26 tactical entry body armor vests and accessories from Aardvark Tactical, Inc., funding source to be from the equipment replacement fund. (Fiscal Impact: $35,427.19) Recommendation (1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and utilize an existing Los Angeles County Sheriffs Department contract, (2) Authorize the spending of up to $36,000, (3) Alternatively, discuss and take other action related to this item 11 c 1 l 21. Consideration and possible action to waive the formal bidding process on the purchase of two PIPS Technology, Automatic Vehicle License Plate Recognition System (ALPR) for the El Segundo Police Department Patrol Division. (Fiscal Impact: Not to exceed $60,000 in COPS grant funds) Recommendation — (1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and utilize an existing City of Roseville RFQ, (2) Approve the purchase of two new PIPS Automatic Vehicle License Plate Recognition Systems using funds from the Citizens' Option for Public Safety (COPS) grant, (3) Alternatively, discuss and take other action related to this item 22. Consideration and possible action authorizing the City Manager or his designee to initiate and conclude contract negotiations for the sale of radio frequency rights to the Burbank - Glendale- Pasadena Airport Authority. Recommendation — (1) Authorize the City Manager or his designee to initiate and conclude contract negotiations for the sale of City radio frequency rights to the Burbank - Glendale- Pasadena Airport Authority, (2) Authorize the City Attorney to draft an appropriate sales agreement, (3) Direct the City Manager to return to City Council for final approval of sale, (4) Direct that any funds derived from the sale of radio frequency rights shall be returned to the Police Department's asset forfeiture account, (5) Alternatively, discuss and take other action related to this item 23. Consideration and possible action regarding the transfer of developer fees currently held in General Fund Account 001 - 252 - 0000 -1252 to Operating Budget Expenditure Account 001 - 400 - 3201 -6215 for repairs, maintenance, and improvements to Fire Station 1. (Fiscal Impact: $70,050) Recommendation- (1) Transfer accumulated developer fees in the amount of $70,050 from General Fund Account 001 - 252 - 0000 -1252 to Operating Budget Expenditure Account 001 - 400 - 3201 -6215 for repairs, maintenance, and upgrades to Fire Station 1, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA 12 1 4 F. NEW BUSINESS 24. Consideration and possible action regarding adoption of a Resolution and introduction of an Ordinance for: 1) the implementation of job classification and salary range changes in the 2006 -07 Fiscal Year operating budget; and 2) amending the El Segundo Municipal Code to revise the title of the Department and the Department Head to Library Services Department and Director of Library Services. (Fiscal Impact: $42,310) Recommendation — (1) Approve the Resolution establishing basic monthly salary ranges for the job classifications of Administrative Technical Specialist (Public Works), Assistant City Engineer, Assistant City Manager, Equipment Maintenance Supervisor, Fire Marshal, Librarian I, Librarian II, Director of Library Services and Network Assistant, (2) Adopt the proposed class specifications of Administrative Technical Specialist (Public Works), Assistant City Engineer, Assistant City Manager, Equipment Maintenance Supervisor, Fire Marshal, General Services Manager, Librarian I, Librarian II, Director of Library Services and Network Assistant, (3) Approve the examination plans for Network Assistant, General Services Manager, Equipment Maintenance Supervisor, Assistant City Engineer and Librarian I, (4) Introduction of Ordinance and waive first reading, (5) Schedule second reading and adoption of Ordinance on October 3, 2006, (6) Alternatively, discuss and take other action related to this item G. REPORTS — CITY MANAGER — NONE H. REPORTS —CITY ATTORNEY— NONE I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS —CITY COUNCIL MEMBERS Council Member Fisher - Council Member Jacobson — Council Member Boulgarides — 13 (% i v Mayor Pro Tem Busch - Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, It sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTED L% 2 DATE / �i 0 TIME NAME 14 U 1 i rocCamation Citp of CI *egunbo, California WHEREAS, The Richmond Street Fair is an annual event which historically has been organized by the El Segundo Chamber of Commerce and its volunteers, and sponsored by many El Segundo businesses, and WHEREAS, The 2006 Richmond Street Fair will be organized by the El Segundo Kiwanis Club as a club project to promote the many businesses of downtown El Segundo, and WHEREAS, The 2006 Richmond Street Fair will provide high school student groups, civic clubs, and non - profit organizations an opportunity to promote their associations and to raise funds for their school and community projects through the sale of food, arts and crafts and other items, and WHEREAS, The 2006 Richmond Street Fair will provide an opportunity for young people to learn the value of volunteensm, demonstrate their skills and talents and gain self - confidence by performing before an audience, and WHEREAS, The 2006 Richmond Street Fair will afford people from other communities the opportunity to discover the hometown atmosphere of El Segundo while experiencing wholesome family entertainment at its finest, and WHEREAS, The City Council recognizes the merits of the 2006 Richmond Street Fair as a win -win for the entire community of El Segundo and commends the El Segundo Kiwanis Club for organizing this traditional El Segundo event which has become a "Celebration of Community " NOW, THEREFORE, the Mayor and Members of the City Council of Elie City of El Segundo, California, hereby proclaim the observance of the 30th ANNUAL RICHMOND STREET FAIR from 9 00 a.m to 5 00 p in , Saturday, September 23, 2006 and invite the community to give generous support to all the groups, organizations, merchants and volunteers participating in the Fair rr /i.../ / /ii./i X,ni /.r, .vii W114 01.5 EL SEGUNDO CITY COUNCIL MEETING DATE- September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business Consideration and possible action (Continued Public Hearing) regarding the Fiscal Year 2006- 2007 Budget (including all City revenues and Expenditures) Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriation Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended (Copies of the Fiscal Year 2006 -2007 Preliminary Budget can be found in the Library, City Clerk's office, and on the City's website.) (Fiscal Impact $128,079,450 in total appropriations, $88,692,950 in total estimated revenues and prior year designations of $39,386,500) RECOMMENDED COUNCIL ACTION: 1 Continue Public Hearing and receive public testimony - Continued on next page - BACKGROUND & DISCUSSION- On July 24, 2006, the City Council held Strategic Planning Sessions with the City Manager and all department heads During these planning sessions, the City Council - Continued on next page - ATTACHED SUPPORTING DOCUMENTS. ➢ Exhibit A Fiscal Year 2006 -2007 Change List of Budget Revisions in all Funds ➢ Resolution approving and adopting the Operating and Five -Year Capital Improvement Budget for Fiscal Year 2006 -2007 ➢ Resolution approving and adopting the Appropriation Limit for Fiscal Year 2006 -2007 FISCAL IMPACT $128,079,450 in total appropriations; $88,692,950 in total estimated revenues and prior year designations of $39,386,500. Operating And Capital Budget: $0 Amount Requested: $128,079,450 total appropriations all funds Account Number: Project Phase: Adopt Fiscal Year2006 -2007 Operating and Five -Year Capital Improvement Budget Appropriation Required, X Yes _ No ($128,079,450 total appropriations; $88,692,950 in total estimated revenues; and $39,386,500) in prior year designations) ORIGINATED BY. Bret M Plurnlee, Director Administrative Services REVIEWK C W 121 , DATE- 7111l66 016 1 COUNCIL ACTION (continued). Adopt the Resolution approving and adopting the Fiscal Year 2006 -2007 Operating Budget and the five -year Capital Improvement Budget, 3 Incorporate "Exhibit A Fiscal Year 2006 -2007 Change List of Budget Revisions in all Funds" into the Adopted Budget and deposit any fiscal year 2005 -2006 General Fund savings into the Economic Uncertainty Fund in fiscal year 2006 -2007 once the fiscal year 2005 -2006 audit is complete 4 Adopt the Resolution approving and adopting the Appropriations Limit for fiscal year 2006- 2007, as presented 5 Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION (continued): reviewed departmental projects, established priorities and set the general direction forthe next fiscal year Modifications were made to the Preliminary Operating Budget based on the recommendations of the City Council On August 1, 2006 the FY 2006 -2007 Preliminary Operating and Five -Year Capital Improvement Budget was submitted to the City Council On August 15, 2006 the City Council conducted a Budget Workshop to review the FY 2006 -2007 Preliminary Operating and Five - Year Capital Improvement Budget At its meeting on September 5, 2006, the City Council conducted a Public Hearing on the FY 2006 -2007 Operating Budget and the Five -Year Capital Improvement Project Budget Based on the Strategic Planning Session, the budget workshop, and the Public Hearing held September 5, 2006, City Council directed staff to make revisions to the FY 2006 -2007 Preliminary Operating and Five -Year Capital Improvement Budget These revisions are attached to this report and have been Included in the final budget to be adopted Reclassification of various positions is included In the final adopted budget based on the action taken by the Council at the August 15, 2006 City Council meeting Personnel Reclassifications /Changes Included in the final adopted budget are, a transfer of the Library Network Assistant from the Library to Network Assistant in Information Systems, create a position of Network Assistant in Information Systems and concurrently eliminate Prosum contract, reclassification of the Part- time Office Specialist If to full -time in the City Clerk's office, reclassification of the Principal Fire Prevention Specialist to Fire Marshal, reclassification of the Administrative Specialist to Office Specialist II in the Fire Department, reclassification of the Senior Librarian in Youth Services to a Librarian II, reclassification of the Planning Technician to Assistant Planner in Planning and Building Safety, unfreeze two Police Officer positions, positions budgeted but not filled for 2 years, unfreeze and fund Los Angeles County Auto Theft Task Force (TRAP) 00 position, unfreeze two Police Cadet positions, positions budgeted but not filled for 2 years, add one Police Services Officer and eliminate one vacant Office Specialist II position, reclassification of the Equipment Maintenance Supervisor to Street Maintenance Supervisor, reclassification of the City Engineer to Assistant City Engineer, reclassification of the Administrative Specialist to Administrative Technical Specialist (Public Works) and move the Cable Division from Library to Assistant City Manager The total fiscal impact of these personnel changes is an increase of $120,050 Incorporate "Exhibit A — FY 2006 -2007 Change List of Budget Revisions in all Funds" into the FY 2006 -2007 Adopted Budget. Budget Revenue revisions between Preliminary and Adopted There are a number of budget revisions within all funds that have been made between the preliminary and final adopted budget A change list of all budget revisions in all funds is attached to this staff report A total of $662,500 in estimated revenues has been added since the Preliminary budget The summary of changes includes a $35,000 increase in Transient Occupancy Tax based on continued growth in occupancy rates, $108,300 in the transferfrom Traffic Safety based on increased revenues, $46,500 reduction from the elimination of the Associated Recreation Fund, $250,000 transfer from the Expendable Trust for the Plaza El Segundo Development fund per development agreement, $255,700 transfer from Expendable Trust (Traffic Mitigation), and an increase of $60,000 in Golf Course revenues due to the rate changes Budget expenditure revisions between Preliminary and Adopted A total increase of $1,262,500 in appropriations has been made since the Preliminary Budget The summary of changes includes $598,400 in General Fund revisions, $16,300 in Proposition A and C Funds revisions, $33,800 in CDBG revisions, $108,300 in Traffic Safety, and $505,700 in Expendable Trust transfers to the General Fund Deposit any FY 2005 -2006 General Fund savings into the Economic Uncertainty Fund in FY 2006 -2007 once the FY 2005 -2006 audit is complete. At the Strategic Planning Session held July 24, 2006, City Council directed staff to transfer any FY 2005 -2006 General Fund savings into the Economic Uncertainty Fund Adopt the Resolution approving and adopting Appropriations Limit for FY 2006 -2007. Article XI11B of the California State Constitution, commonly referred to as the Gann Appropriations Limit, was adopted by California voters in 1980 and placed limits on the amount of proceeds of taxes that State and local agencies can appropriate and spend each year Based upon the California Constitution and applicable law, staff has presented the City Council with an Appropriations Limit for fiscal year 2006 -2007 as adjusted by the factors identified in the attached Resolution The Appropriations Limit for fiscal year 2006 -2007 will be $108,015,320 r t Capital Improvement Protects The FY 2006 -2007 Capital Improvement Projects total $43,079,550 which includes $200,000 in Gas Tax street improvement projects, $10,200,000 in Residential Sound Insulation improvements, $13,835,000 in funding for the Douglas Gap Closure and Douglas /Nash Two Way Conversion, $1,666,000 in Water and Sewer improvements, $60,000 in Golf Course improvements, $4 1 million in Traffic Improvements, and $11 million for the Athletic Fields and the Fire Station #2 projects All Funds The revised FY 2006 -2007 budget is balanced Total appropriations for all funds are $128,079,450 and this matches the estimated revenues of $88,692,950 and prior year designated fund reserves of $39,386,500. General Fund This budget as presented contains General Fund appropriations inclusive of transfers of $52,956,800 and General Fund estimated revenues inclusive of transfers of $52,960,900 If City Council approves the revision list to include in the FY 2006 -2007 Adopted Budget as recommended by staff, the FY 2006 -2007 General Fund Revenues will exceed the FY 2005 -2006 General Fund Appropriations by $4,100. Oi9 CITY OF EL SEGUNDO EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS FISCAL YEAR 2006.2007 ADOPTED BUDGET FISCAL YEAR 2006 -07 BUDGET Account Inc (Dec) Balance Preliminary Estimated Revenues Inclusive of Transfers In $ 88,030,450 ADJUSTMENTS General Fund Increase Transfer from Traffic Safety 9104 108,300 Increase Transfer from Expendable Trust (Traffic Mitigation) 255,700 Eliminate transfer in from Associated Recreation Fund (46,500) Transfer from Expendable Trust Plaza El Segundo Development funds 250,000 per development agreement Increase revenue growth from Transient Occupancy Tax 3202 35,000 Total General Fund Adjustments 602,500 Golf Course Increase revenue due to rate changes 3835 60,000 60,000 Total Revenue Estimate Adjustments -all funds $ 662,500 Prior Year Designated Fund Reserves $ 39,386,500 Total Revised Estimated Revenues inclusive of Transfer In $ 128,079,450 9114n006 lIK-Q 10 15 AM CITY OF EL SEGUNDO EXHIBIT A CHANGE LIST OF BUDGET REVISIONS - APPROPRIATIONS ALL FUNDS FISCAL YEAR 2006.2007 ADOPTED BUDGET FISCAL YEAR 2006 -2007 BUDGET Account Inc (Dec) Balance Preliminary Budget Appropriations Inclusive of Transfers Out $ 126,816,950 ADJUSTMENTS General Fund Planning and Buddma Safety Correction to part time salaries and benefits Building Safety 2403 - 4102,4202 10,300 Recreation and Parks Increase for CLASS training 5101 -6223 2,600 Increase for facility rental part time salaries off set by revenue increase 5206 -4102 3,000 Correction for telephone charges in Aquatics 5202 -6254 2,200 Correction to Aquatics benefits 11,700 City Manager Correction to full time salaries and benefits in City Manager's office 2101 - 4101,4201 36,900 Library Move 1,000 from 2505 -6215 to 6104 -6215 - Non Department Increase 1,000 for SBCCOG Special Assessment 2901 -6208 1,000 Transfer from Expendable Trust Plaza El Segundo Development 2901 -6201 250,000 agreement for Downtown Promotion Increase transfer from Traffic Mitigation for California Infrastructure Loan 2901 -4901 255,700 Move $279,100 Parking Lease from City Manager - Information Systems Increase for Eden upgrade 2505 -8101 25,000 Total General Fund Adjustments 598,400 Proposition A and C Prop A Dial -A -Ride increase Salaries and Benefits 6,600 Prop A Beach Shuttle Salaries and Benefits 700 Recreation Trips Salaries and Benefits 800 Prop C Shuttle 8,200 Move 128,000 from Prop A to Prop C - Community Development Block Grant Increase ADA Concrete Ramps 32,850 Increase Delivered Meals 500 Increase Senior In Home Care 450 Traffic Safety Increase transfer to General Fund 108,300 Expendable Trust Transfer to General Fund Plaza El Segundo Development 250,000 agreement for Downtown Promotion Increase in transfer to General Fund 2901 -4901 for California Infrastructure Loan 255,700 664,100 Total Revised City Appropriations -All Funds inclusive of Transfers Out $ 128,079,450 Notes All vehicle operating charges have been moved from the individual departments/divisions in the General Fund as follows 4601 -6224 $179,900 and 4601 -5204 $209,850 All capital is now recorded in Fund 301 (Fund 302 has been zeroed out) 9I14d006 10 15 AM () 2 i RESOLUTION NO. A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/2007. BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1 The City Council finds as follows A The Council received and considered the proposed City Budget for Fiscal Year 2006 -2007 as presented by the City Manager pursuant to El Segundo Municipal Code ( "ESMC ") § 1- 5A7(k), B The Council also received and considered the Preliminary Capital Improvement Program ( "CIP ") for Fiscal Years 2006 -2011 presented by the Capital Improvement Program Advisory Committee, C The Council also contemplated public testimony and other evidence gathered from public hearings held on September 5 and September 19, 2006, D Based upon the record before it, the Council believes that it is to the public interest for the proposed City Budget and CIP to be adopted as set forth below SECTION 2 The City's Budget for Fiscal Years ( "FY ") 2006 -2007 and the CIP for FY 2006 -2011 is adopted by this Resolution as set forth in the attached Exhibits which are incorporated by reference True and correct copies of the Budget and CIP will be on file with the City Clerk for public inspection, SECTION 3 The City Manager, or designee, is authorized to approve budgetary transfers of funds less than $10,000 within City Departments needed to provide service levels consistent with the categories of expenditures listed in the Budget Any such transfers will be reported to the City Council Budgetary transfers between categories, departments, or funds that are $10,000 or more require City Council approval SECTION 4 The Budget is intended to provide a financial plan to implement City projects and for routine operations Nothing in the Budget, the CIP, or this Resolution should be construed to give purchasing authority to the City Manager, or designee, that exceeds that set forth in the ESMC or any other applicable law SECTION 5 At the end of the fiscal year, unexpended appropriations in the Budget will be carried forward to the next fiscal year as needed to underwrite the expense of outstanding purchase commitments and programs Page I of 2 G' 41 SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 7 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this 19th day of September 2006 Kelly McDowell, Mayor Mr.19 '01000N COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, Cahforma, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 19th day of September 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPROVED A QI Mark D Hens ity A ey rpr By Karl H Berger Assistant City Att mey Page 2 of 2 0213 RESOLUTION NO. A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2006 -2007 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Article XIIIB of the California Constitution requires the City to set its Appropriations Limit on an annual basis B The City's Appropriations Limit may be adjusted annually based upon inflation and population growth C The City Council may choose the method of calculating adjustments to the City's Appropriations Limit on an annual basis For inflation, pursuant to Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be calculated using either the percentage change in per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year because of local nonresidential new construction For population growth, pursuant to Government Code § 7901(b), the City may either use the percentage growth either in its jurisdiction or from the surrounding county D Based upon the California Constitution and applicable law, the City's Administrative Services Department has presented the City Council with a proposed Appropriations Limit as adjusted by the factors identified in this Resolution SECTION 2 Pursuant to Article XIIIB of the California Constitution, and those Government Code sections adopted pursuant to Article XIIIB, § 8(f), the City Council chooses to adjust the City's Appropriations Limit by calculating inflation using the percentage change in the City's assessment roll from the preceding year because of local nonresidential new construction and calculating population growth by using the percentage change in population in Los Angeles County SECTION 3 As a result of the adjustments made to the City's Appropriations Limit, the City Council sets the Appropriations Limit for fiscal year 2006 -2007 at $108,015,320 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted Page 1 oft (I t SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this 19th day of September 2006 Kelly McDowell, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 19th day of September 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPROVED Mark D Hen r 1 By. K #*1 H Berger Assistant City EAtt Page 2 of 2 cf \% EL SEGUNDO CITY COUNCIL MEETING DATE- September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING, Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code with regard to Chapter 15 -4A, the Single- Family Residential (R -1) Zone Site Development Standards, Chapter 15 -1 regarding Definitions, Chapter 15 -2 Open Space Encroachments, and Chapter 15 -15 Parking Standards to allow the Use of Vehicle Lifts in the Single - Family Residential (R -1) and Two - Family Residential (R -2) Zones (Fiscal Impact None) RECOMMENDED COUNCIL ACTIOW 1) Open Public Hearing, 2) Discussion, 3) Introduce and waive first reading of an Ordinance amending the ESMC with regard to Chapter 15 -4A, the Single - Family Residential (R -1) Zone Site Development Standards, Chapter 15 -1 regarding Definitions, Chapter 15 -2 Open Space Encroachments, and Chapter 15 -15 Parking Standards to allow the Use of Vehicle Lifts in the Single - Family Residential (R -1) and Two - Family Residential (R -2) Zones, 4) Schedule second reading and adoption of Ordinance on October 3, 2006, and /or 5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. At its May 3, 2005 City Council meeting, the City Council established an Ad Hoc Council Sub - Committee and directed Planning and Building Safety staff to review the Single - Family Residential (R -1) Zone Site Development Standard provisions in the El Segundo Municipal (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS. 1 Planning Commission Staff Report 2 Draft Ordinance FISCAL IMPACT: None Operating Budget- N/A Amount Requested: NIA Account Number, N/A Project Phase, N/A 2 0 zc STAFF REPORT September 19, 2006 Page 2 BACKGROUND & DISCUSSION: (cont.) Code (ESMC) and return with recommended changes The Council's direction was in response to concerns discussed at that Council meeting regarding the impacts of large single- family residential structures being erected throughout the R -1 Zone in the City The Ad -Hoc Council Sub - Committee was comprised of two Council members (Jim Boulgandes and Carl Jacobson), the Planning and Budding Safety Director, and the Planning Manager The Council Subcommittee met on several occasions to review the existing standards comprehensively, to review statistical data regarding properties within the Single - Family Residential (R -1) Zone; to review the concerns raised about current development trends, to review other Cities standards, and to develop recommendations for changes to the existing development standards On November 29, 2005, the City Council and the Planning Commission held a point public meeting that included a staff presentation of background information and proposed amendments, as well as comments from the public Staff held several meetings and workshops from Fall 2005 to Spring 2006 that included both community workshops with residents and workshops with design professionals (architects, engineers, real estate brokers and builders) to obtain comments regarding proposed changes During the process of preparing the proposed amendments to the R -1 development standards, an issue was raised relating to the use of vehicle lifts for a residential development on a property with substandard width in the R -2 Zone The Planning and Building Safety Director had issued a decision that denied the use of vehicle lifts by the applicant for the proposed development in the R -2 Zone The applicant appealed the decision At its April 4th Council meeting, the Council reviewed the matter Staff recommended that the appeal be denied but that the use of vehicle lifts be reviewed and incorporated into the discussion with the R -1 Subcommittee for consideration in the R -1 and R -2 zones The Council with the appellant's concurrence continued the matter, thus tabling the appeal until the issue was considered and a decision made as part of the R -1 Study Staff has incorporated the use of vehicle lifts into the proposed amendments to the R -1 Development Standards At the May 16, 2006 City Council meeting, a final draft of the proposed zone text amendments to the El Segundo Municipal Code (ESMC) was approved to return to the Planning Commission Proposed Amendments The proposed amendments are provided in the attached draft ordinance in "strike -out, underline text" to indicate the language that is being removed (text in strike -out) and the language that is being added (underlined text) The only new information in the draft ordinance that was not provided to the Council at the May 16th meeting relates to the standards for the use of vehicle lifts The proposed amendments to the Single -Family Residential (R -1) Zone Site Development Standards include U�� STAFF REPORT September 19, 2006 Page 3 BACKGROUND & DISCUSSION: (cont.) 1 Increased front and side setbacks for dwellings 2 Front setback encroachments for dwellings using architectural design features as incentives 3 Increased lot coverage allowance 4 Addition of 0 625 1 floor area ratio requirement 5 Addition of building wall modulation requirements 6 Increased maximum height and number of stories for accessory structures (to allow 2- stones) 7 Increased side setbacks for accessory structures and detached garages 8 New side and rear setbacks for the second floor of an accessory structure 9 Garage design and garage orientation requirements 10 Modified driveway /curb cut and landscaping requirements in the front yard setback 11 Addition of second floor bay window encroachments into the front setback 12 Addition of fireplace encroachments into the interior side yard setback 13 Addition of 6 -inch setback encroachments for shutters, corbels, dentds and other minor architectural elements 14 Addition of 1 -foot setback encroachment for columns 15 Allow partially enclosed (on 3 sides without a roof) accessory outdoor showers attached to a building wall outside of required setbacks 16 Added definitions of architectural terms (arbor, courtyard, deck, lattice, pergola, porch, porte - cochere, stoop, tower, turret, trellis, vehicle lift, veranda) 17 Added standards for the use of vehicle lifts in fully enclosed garages in the R -1 and R -2 Zones for required parking in addition to a 2 -car garage on lots less than 45 feet wide and for parking in excess of the minimum number of required spaces A detailed discussion of Items 1 through 16 are provided in the attached Planning Commission staff report Vehicle Lifts Staff gathered information that addresses the type of car lift equipment available including differences between products available for residential versus commercial use, the dimensions needed for the different type of lifts, and their operation and safety features Staff has also conducted research regarding the use of car lifts in other cities in California and mayor cities to the United States Most cities have addressed the use of car lifts through special use permits, conditional use permits, or in some other manner that is on a case -by -case with administrative or Planning Commission review A few cities including San Francisco, Berkeley and Santa Ana have adopted regulations to address the use of car lifts in their Municipal Codes Staffs research found that most cities have allowed the use of car lifts for required parking in commercial situations, particularly in downtowns and other commercial or industrial areas where land is limited or where valet service can be provided such as in large office buildings Generally, staffs research found that the use of car lifts for residential property in the United States is mostly provided for supplemental parking beyond the minimum number of required spaces However, some communities are allowing car lifts to meet code required parking now, primarily in dense urbanized areas and coastal communities where small lots or substandard size lots are prevalent e, 'C'8 STAFF REPORT September 19, 2006 Page 4 BACKGROUND & DISCUSSION: (cont.) Since the use of vehicle lifts for residential purposes has been limited and their reliability to meet parking needs is relatively unknown, staff proposes that vehicle lifts may be used on lots located in the Single -Family Residential (R -1) Zone and Two -Family Residential (R -2) Zone for parking in excess of the minimum required number of spaces Additionally, staff proposes to allow vehicle lifts for required parking only subject to the following conditions The vehicle lift must be used only on a lot less than forty five feet (45') in width 2 The vehicle lift must be located only within a fully enclosed garage 3 A vehicle lift must be used only to meet the minimum number of required off - street parking spaces in addition to a minimum of two (2) fully accessible parking stalls located on the floor surface within a garage or garages 4 A Conditional Use Permit subject to ESMC Chapter 15 -23 must be obtained for use of a vehicle lift that is provided to meet the minimum number of off - street parking spaces in the R -1 or R -2 Zones 5 A vehicle lift may only be used to store two vehicles vertically where a minimum vertical height clearance from the floor to the ceding plate of the garage is a minimum of fourteen feet (14') clear of obstructions 6 A vehicle lift must be designed and used as a designated parking space for use only by occupants in the same dwelling unit as the parking space located directly below the vehicle lift 7 A vehicle lift must be permitted only with a key locking mechanism, 8 A vehicle lift must be permitted only if it is operated with an automatic shut -off safety device and is installed in accordance to manufacturer specifications Staff also proposes that the minimum stall width for a vehicle lift is 12 feet by 22 feet to adequately accommodate the mechanical lift equipment and to allow ingress and egress out of vehicles within the garage both for parking that is required and not required by the ESMC General Plan Consistency This proposed Zone Text Amendment to amend the El Segundo Municipal Code as it relates to Chapter 15-4A, the Single -Family Residential (R -1) Zone Site Development Standards, Chapter 15 -1 regarding definitions, Chapter 15 -2 Open Space Encroachments, and Chapter 15 -15 Parking Standards to allow the Use of Vehicle Lifts in the Single -Family Residential (R -1) and Two -Family Residential (R -2) Zones would conform to the General Plan STAFF REPORT September 19, 2006 Page 5 BACKGROUND & DISCUSSION: (cont.) Environmental Review In accordance with the Public Resources Code and the California Environmental Quality Act (CEQA) Guidelines, the proposed ordinance is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Categorical Exemption 15301 (Class 1 — Existing Facilities), Categorical Exemption 15303 (Class 3- New Construction or Conversion of Small Structures), Categorical Exemption 15304 (Class 4 — Minor Alterations to Land), Categorical Exemption 15305 (Class 5 — Minor Alterations in Land Use Limitations), and Categorical Exemption 15311 (Class 11 - Accessory Structures) Planning Commission The Planning Commission hearing will be held on September 14, 2006 afterthe distribution of this staff report The Planning Commission recommendation regarding the proposed Ordinance will be provided prior to the September 19, 2006 Council meeting. A supplemental report will be prepared if the Commission proposes significant changes Recommendation Staff recommends that the City Council introduce the attached draft Ordinance Second reading and adoption of the Ordinance would occur on October 3, 2006 P \Planning & Building Safety\PROJECTS\675- 700\EA- 685 \Council Docs\2006 09 19 EA -685CC SR doc r� �r�J CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC MEETING: September 14, 2006 SUBJECT: Environmental Assessment No. EA -685 and Zone Text Amendment (ZTA) No. 05 -03 APPLICANT: City of El Segundo PROPERTY OWNER: Various REQUEST: Amend El Segundo Municipal Code (ESMC) Chapter 154A, regarding the Single - Family Residential (R -1) Zone; ESMC §15 -1 -6 regarding Definitions; ESMC §15- 2-7 Open Space Encroachments, and ESMC Chapter 15 -15 regarding parking standards to allow the use of "Vehicle Lifts" in the Single - Family Residential (R -1) Zone and the Two - Family Residential (R -2) Zone PROPERTY INVOLVED: City Wide Introduction The proposed project is a Zone Text Amendment to amend El Segundo Municipal Code (ESMC) Chapter 154A, regarding the Single -Family Residential (R -1) Zone, ESMC §15 -1 -6 regarding Definitions, ESMC §15 -2 -7 regarding Open Space Encroachments, and ESMC Chapter 15 -15 regarding parking standards to allow the use of "Vehicle Lifts" in the Single -Family Residential (R -1) and Two - Family Residential (R -2) Zones H. Recommendation Planning staff recommends that the Planning Commission review the facts as contained within this report and submitted during the public hearing, and then adopt Resolution No 2608 recommending that the City Council approve Environmental Assessment No 685 and Zone Text Amendment 05 -03 v .S Y III. Analysis Background and History At its May 3, 2005 City Council meeting, the City Council established an Ad Hoc Council Sub - Committee and directed Planning and Building Safety staff to review the Single - Family Residential (R -1) Zone Site Development Standard provisions in the El Segundo Municipal Code (ESMC) and return with recommended changes The Council's direction was in response to concerns discussed at that Council meeting regarding the impacts of large single - family residential structures being erected throughout the R -1 Zone in the City The Ad -Hoc Council Sub - Committee was comprised of two Council members (Jim Boulgandes and Carl Jacobson), the Planning and Building Safety Director and the Planning Manager The Council Subcommittee met on several occasions to review the existing standards comprehensively, to review statistical data regarding properties within the Single -Family Residential (R -1) Zone, to review the concerns raised about current development trends, to review other Cities standards, and to develop recommendations for changes to the existing development standards On November 29, 2005, the City Council and the Planning Commission held a point public meeting that included a staff presentation of background information and proposed amendments, as well as comments from the public Staff held several meetings and workshops from Fall 2005 to Spring 2006 that included both community workshops with residents and workshops with design professionals (architects, engineers, real estate brokers and builders) to- obtain comments regarding proposed changes During the process of preparing the proposed amendments to the R -1 development standards, an issue was raised relating to the use of vehicle lifts for a residential development on a property with substandard width in the R -2 Zone The Planning and Building Safety Director had issued a decision that denied the use of vehicle lifts by the applicant for the proposed development in the R -2 Zone The applicant appealed the decision At its April 4'h Council meeting, the Council reviewed the matter Staff recommended that the appeal be denied but that the use of vehicle lifts be reviewed and incorporated into the discussion with the R -1 Subcommittee for consideration in the R -1 and R -2 zones The Council with the appellant's concurrence continued the matter, thus tabling the appeal until the issue was considered and a decision made as part of the R -1 Study Staff has incorporated the use of vehicle lifts into the proposed amendments to the R -1 Development Standards At the May 16, 2006 City Council meeting, a final draft of the proposed zone text amendments to the El Segundo Municipal Code (ESMC) was approved to return to the Planning Commission 2 �.�2 Proposed Amendments The proposed amendments are provided in the attached draft ordinance in "strike -out, underline text" to indicate the language that is being removed (text in strike -out) and the language that is being added (underlined text) The proposed amendments to the Single -Family Residential (R -1) Zone Site Development Standards include 1 Increased front and side setbacks for dwellings 2 Front setback encroachments for dwellings using architectural design features as incentives 3 Increased lot coverage allowance 4 Addition of floor area ratio requirement 5 Addition of budding wall modulation requirements 6 Increased maximum height and number of stories for accessory structures (to allow 2- stones) 7 Increased side setbacks for accessory structures and detached garages 8 New side and rear setbacks for second floor accessory structure 9 Garage design and garage orientation requirements 10 Modified driveway /curb cut and landscaping requirements in the front yard setback 11 Addition of second floor bay window encroachments into the front setback 12 Addition of fireplace encroachments into the interior side yard setback 13 Addition of 6 -inch setback encroachments for shutters, corbels, dentils and other minor architectural elements 14 Addition of 1 -foot setback encroachment for columns 15 Allow partially enclosed (on 3 sides without a roof) accessory outdoor showers attached to a building wall outside of required setbacks 16 Added definitions of architectural terms (arbor, courtyard, deck, lattice, pergola, porch, porte - cochere, stoop, tower, turret, trellis, vehicle lift, veranda) 17 Added standards for the use of vehicle lifts in the R -1 and R -2 Zones for substandard lots and parking in excess of the minimum number of required spaces Front, Side and Rear Yard Setbacks The proposed amendments would not modify the existing front and rear yard setbacks The proposed amendments would modify the side yard setbacks The existing requirement that structures maintain a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot would remain the same as would the minimum of three feet (3') However, the amendment proposes to increase the maximum from five feet (5') to six feet (6') u�3 Front Yard Setback Encroachments The proposed amendment would add several permitted front yard setback encroachments that are intended to offset the increased side setback and side budding wall modulation requirements, promote high quality architectural design and aesthetics of single -family residential dwellings, and maintain the character of single - family neighborhoods The proposed encroachments will also add additional budding wall modulation to the front and sides views of dwellings and include the following 1 Porches or verandas not fully enclosed on three sides (railings and /or columns permitted) may encroach into the front setback a maximum of six feet (6) in depth, 2 The first floor of a dwelling may encroach into the front yard setback up to two feet (2') for a width not exceeding thirty feet (30') when a first floor porch or veranda, not fully enclosed on three sides, is also projecting into the front yard setback The total amount of encroachment may not exceed six (6') in depth combined for both the dwelling structure and a porch or veranda, for a maximum 50% of the budding width not to exceed thirty feet (30'), 3 Courtyards (with walls not exceeding forty two (42 ") inches in height) may encroach into the front yard setback a maximum of six feet (6) and 50% of the building width not to exceed twenty feet (20'), 5 Raised decks not greater than twenty four (24 ") inches above grade constructed in conjunction with a lattice deck cover not greater than ten feet (10') above grade may encroach into the front yard setback a maximum of six feet (6') and fifty percent (50 %) of the budding width not to exceed twenty feet (20'), 6 Lattice patio covers not greater than ten feet (10') above grade may encroach into the front yard setback a maximum of six feet (6') and fifty percent (50 %) of the budding width not to exceed twenty feet (20'), 7 Architectural elements such as towers or turrets not greater than eight feet (8') in diameter may encroach into the front setback a maximum of four feet (4'), 8 Pergolas not greater than ten feet (10') in height that are attached to the dwelling may encroach into the front setback a maximum of six feet (6') in depth and 50% of the width not to exceed twenty (20') in width, 9 An arbor or trellis, not exceeding eight feet (8') in height and eight feet (8') in width may encroach into the front yard setback 4 Oi4 Lot Coverage The proposed ordinance would increase the lot coverage allowed generally but also provides higher allowances as an incentive to limit buildings to single -story or a combination of one and two -story to reduce the height and bulk of buildings Additionally, although the lot coverage would be increased, the addition of the proposed floor area ratio requirement (discussed below) would actually keep maximum budding size similar to the current standards Lot coverage is the total area of the budding footprint of all structures on a lot whereas floor area ratio is the total floor area of all levels of all the buildings on the lot (not including garages and basements) All buildings greater than eighteen feet (18') in height, including detached accessory buildings, cannot cover more than thirty five percent (35 %) of the lot area This coverage may be increased to fifty six percent (56 %) if all buildings on the lot are limited to eighteen feet (18') in height If the buildings located on the lot are a combination of one and two stories, where 60 percent of the total budding area does not exceed eighteen (18') in height, the lot coverage must not be more than forty three percent (43 %) Properties that are permitted to have a second dwelling unit cannot cover more than forty percent (40 %) of the lot area if there are buildings over eighteen feet (18') in height on the lot Properties that are permitted to have a second dwelling unit cannot cover more than forty percent (47 %) of the lot area if all buildings on the lot do not exceed eighteen feet (18') in height Covered porches and eaves do not count toward lot coverage Floor Area Ratio The Single -Family Residential (R -1) Zone does not have a floor area ratio in the existing regulations in the ESMC Currently, floor area ratio is required in the commercial zones of the City, The proposed floor area ratio requirement (based upon the total gross floor area of all buildings on a parcel or lot) is the total square footage of the parcel or lot area multiplied by 0 625, thereby giving a floor area ratio of 0 625 1 The proposed floor area ratio requirement would exclude second dwelling units It would also exclude basements where at least seventy percent (70 %) of the exterior perimeter walls are fully below natural grade Building Wall Modulation The purpose of building wall modulation is to break up the mass and bulk of the plane of a budding and to create architectural interest to the side of each budding The multi -family residential zones in El Segundo have requirements for budding wall modulation, however, the existing budding wall modulation requirement in the Single - Family Residential (R -1) Zone is limited to the use of windows or minor architectural details rather than actual change in the plane of the wall of a budding The proposed amendment to add budding wall modulation would require building wall modulation in addition to side yard setbacks for the sides of 5 J.3 new dwellings, second floor additions to dwellings, or additions to dwellings greater than 500 square feet in area The requirements would include 1 Modulation of the second floor exterior perimeter walls must occur on the second floor of the dwelling that is equal to a minimum of fifteen percent (15 %) of the budding area (including garages and carports) on the ground floor, but not less than 200 square feet of area 2 Modulation of the second floor exterior perimeter walls must occur on the side of the structure that faces the side yards 3 The total area required to be modulated must be divided equally between both sides of the budding facing the side yards 4 Modulation must be a minimum of four feet (4') in depth and must be a maximum of six feet (6') in depth 5 No additional modulation is required if the exterior walls of the second floor facing each side yard is set back an amount that is equal to the 10% of the lot width and an additional four feet (4') in depth 6 If a portion of the second floor facing a side yard is set back an amount that is equal to 10% of the lot width plus an additional four feet (4') to six feet (6') in depth, that portion may count towards the total required area of modulation Accessory Structures The existing ESMC allows accessory structures, including detached garages to be only a single -story with a maximum height of 14 feet Staff received many comments from the public to allow two -story accessory structures to accommodate the lifestyle needs of residents to maintain as much yard area as possible while meeting other needs such as for home offices and space for hobbies and recreational purposes The proposed amendments to the sections relating to accessory structures would allow two -story accessory structures subject to a height limit of 21 feet and greater setbacks than currently required The more restrictive setbacks are designed to preserve light, air and privacy between properties and the general safety of maintaining adequate access to and between structures Additionally, this will result in adequate access to maintain structures The proposed amendments would require the following 1 Side Yard Setbacks Detached accessory structures, including garages, must maintain a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot, but can never be less than three feet (3') and need not be more than six feet (6) on the first floor and a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot plus an additional setback of one foot (1'), but can never be less than four feet (4') and need not be more than seven feet (7') on the second floor Detached accessory structures, including garages, 6 ui6 that are only one story in height and are located in the rear one -third (1/3) of the lot, must maintain a minimum side setback of two feet (2') Detached accessory structures two stories high, located in the rear one -third (1/3) of the lot, must maintain a minimum side setback of two feet (2') on the first floor and a minimum five feet (5') on the second floor Attached garages on twenty five foot (25') wide lots only, located on the rear one -third (1/3) of the lot, are allowed zero setback on one interior side lot line Rooftop decks with required guard railings are permitted on either single -story accessory structures and on top of the single - story portions of two (2) story accessory structures Rooftop decks are not permitted on top of two (2) story accessory structures Rooftop decks must maintain a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot, plus an additional setback of two feet (2') but can never be less than five feet (5') 2 Rear Yard Setbacks Structures must maintain a minimum setback of five feet (5') on the first and second floor Detached accessory structures are allowed must maintain a minimum setback of three feet (3') from the rear property line on the first floor and must maintain a minimum setback of five feet (5') from the rear property line on the second floor Garage Design and Garage Orientation The design, placement and orientation of garages can significantly increase the mass and bulk of single -family residential structures Additionally, if garages face the street and include stalls for 3 or more vehicles, the front of the structure may not appear residential in scale in that the fagade of the dwelling becomes only a garage and most of the front yard becomes paved for driveways This reduces landscaping in the front yard setback and on- street parking The proposed amendments regarding garage design discussed in this section and the amendments in the next section regarding driveways, curb cuts, and landscaping aim to reduce this effect The proposed amendment would require a garage that is attached to a dwelling and located in the front half of the lot facing the front property line to be setback a minimum of twenty four feet (24') from the front property line unless the budding has a porch, veranda, courtyard or deck at least eight feet (8) in width by four feet (4) in depth, If the budding has a porch, veranda, courtyard or deck then a minimum front setback of only twenty two feet (22') is required Additionally, the proposed amendment would require that an attached three -car garage located in the front half of the lot that faces the front property line where one of the stalls is not tandem, must have three individual single -car garage door openings, or must have at least one stall space setback an additional five feet (5') from the front line of the building that contains the other two (2) stalls 7 0j7 The proposed amendment would not require but would also encourage the following garage designs, placement and orientation to minimize the mass and bulk of the dwellings* 1 Three -car garages constructed as attached or detached structures at the rear of a lot 2 Tandem parking for parking provided in excess of a two -car garage 3 Attached three -car garages located on the front of a dwelling face toward the side property lines Driveways, Curb Cuts and Landscaping in Front Setbacks The proposed amendment would still require a minimum of 10 feet for a driveway or curb cut but would restrict the maximum of 30 feet to a maximum of 20 feet for lots less than 50 feet in width and a maximum of 50% of the lot width for lots 50 feet or greater in width This would meet the need for driveway widths while maintaining the maximum on- street parking and landscaping in front yard setbacks The ESMC requires landscaping and irrigation within the front and street side setback areas except for those portions devoted to vehicular parking The regulations allow a combination of soft (plantings) and hard (rock, brick, concrete) landscape materials The proposed amendment to the ESMC would modify the landscaping and irrigation requirements to require the following 1 A minimum of 25% of the front yard setback area must be maintained with permanent landscaping that contains a combination of lawn, trees, vines, bushes and groundcovers, and does not include hard landscape materials for lots less than 50 feet in width 2 A minimum of 35% of the front yard setback area must be maintained with permanent landscaping that contains a combination of lawn, trees, vines, bushes and groundcovers, and does not include hard landscape materials for lots that are 50 feet or greater in width These standards are designed help to ensure that front yards do not become paved surfaces only Open Space Encroachments Currently, the El Segundo Municipal Code provides very limited opportunities for minor encroachments into setbacks The proposed ordinance expands the minor encroachments into setbacks to encourage the use of architectural features and detailing that adds to the design and aesthetics of structures while not adding mass and bulk to a budding The additional exceptions that are added to the list of open space 8 C�JS encroachments include second floor bay windows up to two feet in the front setback with a maximum width of 8 feet (currently allowed on the fast floor in all setbacks), fireplace encroachments up to two feet into the interior side yard setback with a maximum width of 8 feet, 6 -inch encroachments for shutters, corbels, dentds and other minor architectural elements, and 1 -foot encroachment for columns Vehicle Lifts Staff gathered information that addresses the type of car lift equipment available including differences between products available for residential versus commercial use, the dimensions needed for the different type of lifts, and their operation and safety features Staff has also conducted research regarding the use of car lifts in other cities in California and mayor cities in the United States Most cities have addressed the use of car lifts through special use permits, conditional use permits, or in some other manner that is on a case -by -case with administrative or Planning Commission review A few cities including San Francisco, Berkeley and Santa Ana have adopted regulations to address the use of car lifts in their Municipal Codes Staffs research found that most cities have allowed the use of car lifts for required parking in commercial situations, particularly in downtowns and other commercial or industrial areas where land is limited or where valet service can be provided such as in large office buildings Generally, staffs research found that the use of car lifts for residential property in the United States is mostly provided for supplemental parking beyond the minimum number of required spaces However, some communities are allowing car lifts to meet code required parking now, primarily in dense urbanized areas and coastal communities where small lots or substandard size lots are prevalent Since the use of vehicle lifts for residential purposes has been limited and their reliability to meet parking needs is relatively unknown, staff proposes that vehicle lifts may be used on lots located in the Single -Family Residential (R -1) Zone and Two -Family Residential (R -2) Zone for parking in excess of the minimum required number of spaces Additionally, staff proposes to allow vehicle lifts for required parking only subject to the following conditions 1 The vehicle lift must be used only on a lot less than forty five feet (45') in width 2 The vehicle lift must be located only within a fully enclosed garage 3 A vehicle lift must be used only to meet the minimum number of required off - street parking spaces in addition to a minimum of two (2) fully accessible parking stalls located on the floor surface within a garage or garages 4 A Conditional Use Permit subject to ESMC Chapter 15 -23 must be obtained for use of a vehicle lift that is provided to meet the minimum number of off - street parking spaces in the R -1 or R -2 Zones 9 u 0 5 A vehicle lift may only be used to store two vehicles vertically where a minimum vertical height clearance from the floor to the ceiling plate of the garage is a minimum of fourteen feet (14') clear of obstructions 6 A vehicle lift must be designed and used as a designated parking space for use only by occupants in the same dwelling unit as the parking space located directly below the vehicle lift 7 A vehicle lift must be permitted only with a key locking mechanism 8 A vehicle lift must be permitted only if it is operated with an automatic shut- off safety device and is installed in accordance to manufacturer specifications Staff also proposes that the minimum stall width for a vehicle lift is 12 feet by 22 feet to adequately accommodate the mechanical lift equipment and to allow ingress and egress out of vehicles within the garage IV. General Plan The proposed text amendments to the Single - Family (R -1) Zone Site Development Standards, Definitions, Open Space Encroachments and Off - Street Parking requirement regulations are in conformance with the General Plan The proposed changes do not modify or increase the maximum density of dwelling units per acre currently allowed in the Single -Family Land Use designation As a result, the proposed Zone Text Amendment modifications conform to the General Plan and current Land Use Element VI. Environmental Review In accordance with the Public Resources Code and the California Environmental Quality Act (CEQA) Guidelines, the proposed ordinance is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Categorical Exemption 15301 (Class 1 — Existing Facilities), Categorical Exemption 15303 (Class 3- New Construction or Conversion of Small Structures), Categorical Exemption 15304 (Class 4 — Minor Alterations to Land), Categorical Exemption 15305 (Class 5 — Minor Alterations in Land Use Limitations), and Categorical Exemption 15311 (Class 11 - Accessory Structures) VII. Conclusion Staff recommends that the Planning Commission adopt Resolution No 2608 which recommends that the City Council adopt the proposed Ordinance that amends the provisions for the Single - Family Residential (R -1) Zone Site Development Standards, Definitions, Open Space Encroachments, and Off- Street Parking and Loading Spaces in the El Segundo Municipal Code (ESMC) 10 VIII. Attachments A Draft Planning Commission Resolution No Ordinance kj�, X 1 m X �1L� A 4 � � tmberly Chn nsen, AICP, Planning Manager Planning and uliding Safety Department Gary'Chlcots, lyterlm Director Planning and Building Safety Department 2608, Including Draft \ \CH2K02 \Shared FilesTept\Planning & Building Safety \PROJECTS \676 - 700 \EA - 685 \EA -685 R -1 PC meeting2006 09 14 EA-685 PCstaff report doc 11 t _/ ORDINANCE NO. AN ORDINANCE AMENDING Ell SEGUNDO MUNICIPAL CODE ( "ESMC ") CHAPTERS 15-4A REGULATING SINGLE- FAMILY RESIDENTIAL (R -1) ZONE SITE DEVELOPMENT STANDARDS; 15 -1 REGARDING DEFINITIONS; 15 -2 REGARDING OPEN SPACE ENCROACHMENTS; AND 15 -15 REGARDING PARKING STANDARDS TO ALLOW THE USE OF "VEHICLE LIFTS" IN THE SINGLE - FAMILY RESIDENTIAL (R -1) ZONE AND THE TWO- FAMILY RESIDENTIAL (R- 2) ZONE. SECTION 1 The City Council finds and declares as follows A A review of the El Segundo Municipal Code ( "ESMC ") shows that there are numerous updates that must be made to various regulations for zoning, and other, similar matters, B This Ordinance is consistent with the City's procedures and standards as set forth in the ESMC, C On May 3, 2005, the City Council established an Ad Hoc Council Sub - Committee and directed staff to study the Single -Family Residential (R -1) Zone Site Development Standards, D On October 12, 2005, City staff conducted a public meeting to review and discuss the Single -Family Residential (R -1) Zone Site Development Standards and receive public testimony regarding the proposed amendment, E On November 4, 2005, the City of El Segundo initiated an application for Environmental Assessment No EA -685 and Zone Text Amendment No 05 -03 for amendments to ESMC Chapters 15 -4A regulating Single - Family Residential (R -1) Zone Site Development Standards, 15 -1 Definitions, 15- 2 Open Space Encroachments, and 15 -15 parking standards to allow the use of "Vehicle Lifts" in the Single -Family Residential (R -1) Zone and Two - Family Residential (R -2) Zone, F The application was prepared and reviewed by the City's Planning and Building Safety Department for, in part, consistency with the General Plan and conformity with the ESMC, G In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq , "CEQA ") the regulations promulgated thereunder (14 Cal Page 1 of 20 (� 41 1 Code of Regulations §§ 15000, et seq , the "CEQA Guidelines ") and the City's Environmental Guidelines (City Council Resolution No 3805, adopted March 16, 1993), H On November 9, 2005, the City Council and the Planning Commission held a meeting to review and discuss the Single -Family Residential (R -1) Zone Site Development Standards and proposed amendments and considered the information provided by City staff and public testimony, On December 19, 2005, City staff conducted a public meeting to review and discuss the Single - Family Residential (R -1) Zone Site Development Standards and the proposed amendments, J On January 16, 2006, City staff conducted a public meeting to review and discuss the Single - Family Residential (R -1) Zone Site Development Standards and the proposed amendments, K On March 4, 2006, the City Council held a meeting to review and discuss the Single - Family Residential (R -1) Zone Site Development Standards and proposed amendments and considered the information provided by City staff and public testimony, L On March 13, 2006, City staff conducted a public meeting to review and discuss the Single -Family Residential (R -1) Zone Site Development Standards and the proposed amendments, M On May 16, 2006, the City Council held a meeting to review and discuss the Single -Family Residential (R -1) Zone Site Development Standards and proposed amendments and considered the information provided by City staff and public testimony, N On May 16, 2006, the City Council directed staff to prepare an amendment to the ESMC to modify the Single -Family Residential (R -1) Zone Site Development Standards, Definitions, Open Space Encroachments, and Parking Standards to allow the use of Vehicle Lifts" in the Single - Family Residential (R -1) Zone and the Two -Family Residential (R -2) Zone, 0 The Planning and Building Safety Department completed its review and scheduled the public hearing regarding the application before the Planning Commission for September 14, 2006, P On September 14, 2006, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the proposed Page 2 of 20 amendment, including, without limitation, information provided to the Planning Commission by City staff and public testimony; Q On September 14, 2006, the Planning Commission adopted Resolution No 2608 recommending City Council approval of Environment Assessment No EA -685 for Zone Text Amendment No 05 -03, R On September 19, 2006, the City Council held a public hearing and considered the information provided by City staff and public testimony, and adopted an ordinance approving Environmental Assessment No EA- 685 for Zone Text Amendment No 05 -03, and S In adopting this Ordinance, the Council intends simply to regulate aesthetics, impose the community's design standards, and protect public health and safety Nothing in this Ordinance is intended to affect the density of dwelling units per acre, T When adopting this Ordinance, the City considered the entire administrative record concerning Single -Family Residential Site Development Standards, adding Definitions, Open Space Encroachments, and Parking Area Development Standards to allow the use of "Vehicle Lifts" in the Single -Family Residential and Two - Family Residential Zone, regulations including, without limitation, information set forth in staff reports presented to the El Segundo Planning Commission and City Council, public testimony, the City's General Plan, and other evidence set forth in the record or commonly known to the community. SECTION 2 Factual Findings and Conclusions The City Council finds that the following facts exist and makes the following conclusions A The proposed amendment to the ESMC modifies ESMC Chapters 15 -4A regulating Single -Family Residential (R -1) Zone Site Development Standards, 15 -1 Definitions, 15 -2 Open Space Encroachments, and 15 -15 parking standards to allow the use of "Vehicle Lifts" in the Single -Family Residential (R -1) Zone and the Two -Family Residential (R -2) Zone B The General Plan Land Use designation for the affected properties in the Single -Family Residential (R -1) Zone is Single -Family Residential C The General Plan Land Use designation for the affected properties in the Two -Family Residential (R -2) Zone is Two -Family Residential Page 3 of 20 G'4J, D The amendments to the ESMC affecting Single -Family Residential (R -1) Zone Site Development Standards do not increase the density of dwelling units per acre E The amendments to the ESMC affecting Single -Family Residential (R -1) Zone Site Development Standards do not increase the height of buildings or structures greater than the existing regulations in the Single -Family Residential (R -1) Zone F The amendments to the ESMC affecting Single - Family Residential (R -1) Zone Site Development Standards add encroachments into the front yard setback for architectural features G The amendments to the ESMC affecting Single -Family Residential (R -1) Zone Site Development Standards increase the side -yard setback requirements and add modulation requirements H The amendments to the ESMC affecting Single -Family Residential (R -1) Zone Site Development Standards establish regulations for two -story accessory structures The amendments to the ESMC affecting Single -Family Residential (R -1) Zone Site Development Standards establish a floor area ratio requirement J The amendments to the ESMC affecting Single - Family Residential (R -1) Zone Site Development Standards establish new lot coverage requirements that decrease the allowed lot coverage for two -story structures and increase the allowed lot coverage for single -story and predominantly single -story structures. K Amendments to the ESMC affecting Single -Family Residential and Two - Family Residential parking standards do not reduce the minimum number of required parking spaces L Amendments to the ESMC affecting Single -Family Residential and Two - Family Residential parking standards establish the requirements to use vehicle lifts in the Single -Family Residential (R -1) and Two -Family Residential Zones M Amendments to the ESMC affecting Open Space and Encroachments add encroachments into setback for minor architectural features N The proposed amendment to the ESMC that modifies Chapters 15-4A regulating Single - Family Residential (R -1) Zone Site Development Page 4 of 20 Standards, 15 -1 Definitions, 15 -2 Open Space Encroachments, and 15 -15 parking standards to allow the use of "Vehicle Lifts" in the Single -Family Residential (R -1) Zone and the Two -Family Residential (R -2) Zone relate only to the new construction of a single - family residence or a second dwelling unit in a residential zone in an urbanized area, alterations and additions to existing residential structures that involve negligible expansion of an existing use, repair and maintenance of existing residential structures that involve no expansion of an existing use, new construction of accessory structures including garages, carports and patios, and minor alterations to land including new gardening or landscaping SECTION 3 General Plan Findings As required under Government Code § 65454 the ESMC amendments proposed by the Ordinance are consistent with the City's General Plan as follows A The amendment to the ESMC relating to the City's Single -Family Residential Site Development Standards conforms with the Land Use Element Goals, Objectives and Policies Specifically, the amendment is consistent with Goal LU1, Objective LU1 -1, Goal LU3, in that the amendment creates policies, design standards, and helps create a sense of place for the entire City, preserves and maintains the City's low- medium density residential nature, with low budding height profile and character, and minimum development standards, adopting the amendments ensures the preservation, protection and extension of existing single -family residential uses, and promotes the health, safety, and well being of the people of El Segundo by adopting standards for the proper balance, relationship, and distribution of the residential land uses at all times in accordance with applicable law B The proposed text amendment to the Single -Family (R -1) Zone Site Development Standards, Definitions, Open Space Encroachments, and Off - Street Parking Requirements is in conformance with the General Plan The proposed changes do not modify or increase the maximum density of dwelling units per acre currently allowed in the Single -Family Residential Land Use designation As a result, the proposed Zone Text Amendment conforms to the Land Use Element of the General Plan SECTION 4 Zone Text Amendment Findings Based on the factual findings of this Ordinance, the proposed Zone Text Amendment is necessary to carry out the proposed project in order to amend regulations pertaining to Single -Family Residential (R -1) Zone Site Development Standards, Definitions, Open Space Encroachments, and Parking Standards to allow the use of "Vehicle Lifts" in the Single -Family Residential (R -1) Zone and Two - Family Residential (R -2) Zone Page 5 of 20 0415 SECTION 5 El Segundo Municipal Code ( "ESMC ") § 15 -1 -6 is amended to read as follows "15 -2 -2 LIMITATION ON LAND USE, PROHIBITION Except as provided in this Title, it is unlawful to construct, reconstruct, or structurally alter any budding or use any real property be The for any purpose other than is specifically permitted in the zone in which the budding or land is located Using any budding or real property for a purpose prohibited by federal law, state law, or this Code is a misdemeanor " SECTION 6 ESMC § 15 -1-6 is amended to add the following definitions "15 -1 -6: DEFINITIONS: Arbor A shelter of shrubs and branches or of latticework intertwined with plant material usually comprised of climbing vines and flowers Deck An open, unroofed porch or platform extending from a house or other building Lattice, A structure of interwoven, crossed strips arranged to form a regular pattern of open spaces that is usually made of wood or metal Pergola A structure of parallel colonnades supporting an open roof of beams and crossing rafters or trelliswork, over which climbing plants are trained to grow Porch A covered platform that is an exterior appendage to a budding, usually having a separate roof from the budding, that may have railings and /or supporting columns, which forms a covered entrance or vestibule to a doorwav vehicles Page 6 of 20 Stoop A raised platform that is approached by steps at the entrance to a often located at a corner of the budding Trellis A system of horizontal latticework supported on posts, designed to support growing vines and plants Vehicle Lift A stationary mechanical device with four (4) permanently anchored posts that vertically lifts a vehicle to allow the storage of a second vehicle below and must be designed with an automatic locking mechanism for safety Veranda A large, open porch, usually roofed and partly enclosed, as by a railing, often extending across the front and sides of a house " SECTION 7 ESMC § 15 -2 -7 is amended to read as follows "15 -2 -7: OPEN SPACE AREAS AND ENCROACHMENTS: A porte cochere (open carport) may be placed over a driveway in the front twenty feet (20') of one side yard setback, outside of the front yard setback, or attached to the front twenty feet (20') of one dwelling unit closest to the front lot line, provided the structure is not more than one story in height, is unenclosed on three (3) sides, and is entirely open except for the necessary supporting columns and architectural features A Every required yard sha4must be open and unobstructed from the ground up, except the following intrusions may project two feet (2') into required yards, provided the required yard sha4l Retcannot be reduced to less than three feet (3') in width 1 Cornices, belt courses, sills, eaves or similar architectural features Eaves may project six inches (6 ") into any nonconforming side yard which is three feet (3') in width Shutters, corbels. and dentds may project six inches (6 ") Columns may Page 7 of 20 �� 4 r 2 Fireplace structures not wider than eight feet (8') measured in the general direction of the wall of which it is a part, side yard setback, 3 Uncovered porches and platforms which do not extend above the floor level of the first floor, 4 Planting boxes or masonry planters not exceeding forty two inches (42 ") in height, 5 Guard railing for safety protection around ramps, 6 Mechanical equipment, such as pool heaters, water heaters, and air conditioners not wider than eight feet (8') measured in the general direction of the wall of which it is a part, and adequately soundproofed, but not encroaching into the front yard setback, 7 Bay windows, en4y on the first floor in any setback and on the second floor only in the front yard setback, not wider than eight feet (8') measured in the general direction of the wall of which it is a part, and 8 Greenhouse windows " SECTION 8 ESMC § 15 -4A -6 is amended to read as follows "15 -4A -6: SITE DEVELOPMENT STANDARDS: All uses within the R -1 Zone sha4must comply with the development standards contained in this Section A General Provisions 1 As provided by Chapter 2 of this Title 2 New dwelling units must be internally integrated and connected 3 An addition to, or extension of, a dwelling unit, except a garage, must share a common wall and be internally integrated and connected to the existing dwelling unit B Height The height of all dwelling units shall netcannot exceed twenty six feet (26') and two (2) stories, except as provided in subsection H of this Section The height of all other one (1) story buildings and detached accessory structures, including detached garages, shall no cannot exceed fourteen feet (14') The Page 8 of 20 1 J r Structure Average of Highest Gable C Lot Area A minimum of five thousand (5,000) square feet D Setbacks 1 Front And Rear Yard The combined total of setbacks for the front and rear yard sh"must be at least thirty feet (30'), with no front yard setback less than twenty two feet (22') and no rear yard setback less than five feet (5') (Ord 12865, Structures requirements in subsection G of this Section a) Permitted Front Yard Setback Encroachments 1 Porches or verandas in front yard setback not fully enclosed on three sides (railings and /or columns permitted) may encroach into the front setback a maximum of six feet (6') in depth, when a first floor porch or veranda, not fully enclosed on three sides, is also proiecting into the front yard setback The total amount of encroachment may not exceed six (6') in depth combined for both the dwelling structure and a porch or veranda, for a maximum 50% of the building width not to exceed thirty feet (30'). 3 Courtyards (with walls not exceeding forty two (42 ") inches in height) may encroach into the front vard setback a maximum of six feet (6') and 50% of the budding width not to exceed twenty feet (20'), width not to exceed twenty feet (20') Page 9 of 20 ('t1 :1 Structure Average of Highest Gable C Lot Area A minimum of five thousand (5,000) square feet D Setbacks 1 Front And Rear Yard The combined total of setbacks for the front and rear yard sh"must be at least thirty feet (30'), with no front yard setback less than twenty two feet (22') and no rear yard setback less than five feet (5') (Ord 12865, Structures requirements in subsection G of this Section a) Permitted Front Yard Setback Encroachments 1 Porches or verandas in front yard setback not fully enclosed on three sides (railings and /or columns permitted) may encroach into the front setback a maximum of six feet (6') in depth, when a first floor porch or veranda, not fully enclosed on three sides, is also proiecting into the front yard setback The total amount of encroachment may not exceed six (6') in depth combined for both the dwelling structure and a porch or veranda, for a maximum 50% of the building width not to exceed thirty feet (30'). 3 Courtyards (with walls not exceeding forty two (42 ") inches in height) may encroach into the front vard setback a maximum of six feet (6') and 50% of the budding width not to exceed twenty feet (20'), width not to exceed twenty feet (20') Page 9 of 20 ('t1 :1 5 Lattice patio covers not greater than ten feet (10') above grade may encroach into the front yard setback a maximum of six feet (6') in depth and fifty percent (50 %) of the building width not to exceed twenty feet 6 Architectural elements such as towers or turrets not greater than eight 7 Pergolas not greater than ten feet (10') in height that are attached to the 8 An arbor or trellis, not exceeding eight feet (8') in height and eight feet (8') in width may encroach into the front yard setback 2 Side Yard Structures sh"must maintain a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot, but s4al4can never be less than three feet (3') and need not be more than F..e feet (5') six feet (6') Side yard setbacks for new dwellings, second floor additions to dwellings, or additions to dwellings greater than 500 square feet in area must comply with the following additional requirements a) Modulation of the second floor exterior perimeter walls must occur on the second floor of the dwelling that is equal to a minimum of fifteen percent (15 %) of the budding area (including garages and carports) on the ground floor, but not less than 200 square feet of area b) Modulation of the second floor exterior perimeter walls must occur on the side of the structure that faces the side yards c) The total area required to be modulated must be divided equally between both sides of the budding facing the side yards d) Modulation must be a minimum of four feet (4') in depth and must be a maximum of six feet (6') in depth e) No additional modulation is required if the exterior walls of the second floor facing each side yard is set back an amount that is equal to the 10% of the lot width and an additional four feet (4') in depth f) If a portion of the second floor facing a side yard is set back an amount that is equal to 10% of the lot width plus an additional four feet (4'1 to six feet (6') in depth, that portion may count towards the total required area of modulation as Page 10 of 20 5 0 required in Subsection DOW above Detached accessory structures, including garages, must maintain a minimum the first floor and a minimum setback on each side of the lot of ten percent 00 %) of the width of the lot plus an additional setback of one foot (11, but can never be less than four feet (4') and need not be more than seven feet (7') on the second floor Detached accessory structures, including garages, that are only one story in height and are located in the rear one -third (1/3) of the lot, are- allowed zeFemust maintain a minimum side setback of two feet (2') #ae Detached accessory structures two stories high, located in the rear one - third (1/3) of the lot, must maintain a minimum side setback of two feet (2') on the first floor and a minimum five feet (5') on the second floor Attached garages on twenty five foot (25') wide lots only, located on the rear one -third (1/3) of the lot, are also - allowed zero setback on one interior side lot line (Q;d 1292, 1 19- 1999) Rooftop decks with required guard railings are permitted on either single - story accessory structures and on top of the single -story portions of two (2) story accessory structures Rooftop decks are not permitted on top of two (2) story accessory structures Rooftop decks must maintain a minimum setback on each side of the lot of ten percent (10 %) of the width of the lot, plus an additional setback of two feet (2') but can never be less than five feet (5') 3 Side Yard, Reversed Corner Reversed corner lots shaAmust have the following side yard with a triangular area described as follows one angle shaNmust be formed by the rear and street side property lines, and the sides of this angle shallmust be fifteen feet (15') in length, measured along the rear and street side property lines The third side of this triangle swmust be a straight line connecting the two (2) other lines at their endpoints This triangular side yard setback area shall -beis in addition to the other side yard setback requirements described in subsection D2 of this Section 4 Rear Yard Structures shallmust maintain a minimum setback of five feet (5') on the first and second floor Detached accessory structures are allowed zeFe setbar,k must maintain a minimum setback of three feet (3') from erf the rear property line on the first floor and must maintain a minimum setback of five feet (5') from the rear property line on the second floor Page 11 of 20 J'� 5,000 st Min. Lot Size Front at Hear or Front Yard 22' + 6' a 30' 25' + 5' a 30' 5 Exceptions Notwithstanding the provisions of this subsection D, the west side yard of 618 W Oak Avenue, more particularly described as the north 142 5 feet of the south 285 feet of the east 50 265 feet of Lot 14, Block 9, Tract No 1685, commencing 63 feet south of the front lot line and continuing south a distance of 30 feet, sh"must be three inches (3") in width so long as that certain structure located along that thirty foot (30') distance which existed on January 11, 1973, remains in existence Upon the removal or destruction of said budding, this property shall no longer be exempt from this subsection D Notwithstanding the provisions of this subsection D, the south side yard of 724 Penn Street, more particularly described as the south 55 feet of the north 110 feet of Lot 8, Block 92, El Segundo Sheet No 4, commencing 84 feet east of the front lot line and continuing east a distance of 20 feet, &M4must be three feet (3') in width so long as that certain structure located along that twenty foot (20') distance which existed on January 11, 1973, remains in existence Upon the removal or destruction of said building, this property &4allis no longer be- exempt from this subsection D E Lot Width Every lot created after the effective date hereof sh"must maintain a width of not less than fifty feet (50') at the rear line of the required front yard However, any lot or parcel of land of record on May 14, 1954, having a street frontage not exceeding two hundred feet (200'), may be subdivided into two (2) or more parcels having a width of not less than the average width of the narrowest twenty percent (20 %) of the lots fronting on its block The block is defined as the area on both sides of the street between the nearest intersecting streets Each parcel must have an area of not less than five thousand (5,000) square feet F Budding Area No minimum requirement The total gross floor area of all buildings, as defined in Section 15 -1 -6 of this Title, on any parcel or lot cannot exceed the total square footage of the parcel or lot area multiplied by 0 625 Page 12 of 20 0 3 thereby -giving a floor area ratio of 0 625 1 Second dwelling units and basements where at least seventy percent (70 %) of the exterior perimeter walls are fully below natural grade, G Placement Of Buildings And Structures 1 The distance between buildings shall be gevemed —is regulated by the t- 1nifeFmCalrfornia Budding Code, aad 2 - A detached single -story accessory structure in the rear one -third (1/3) of the lot may be located as described in the requirements for Setbacks in subsection D of this Section on the Fear and one inteF19• side lot line, unless one of the following conditions exists a Where the lot rears upon an alley and the vehicular entrance to the detached accessory structure is from the alley, such detached accessory structure s4altmust be set back a distance measured from the opposite side of the alley that will provide a turning radius as follows 90 degrees - 25 feet 75 degrees - 21 feet 60 degrees - 18 feet 45 degrees - 15 feet b On the rear third of a reversed corner lot a single -story detached accessory structure may be built to the interior lot side line, but no building s4altmust be erected closer than five feet (5') to the property line of any abutting lot to the rear However, if an alley intervenes and the vehicular entrance to the detached accessory building is directly from the street side, a detached accessory building may be built to the rear lot line 3 A garage that is attached to a dwelling that is located in the front half of the lot facing the front property line must be setback a minimum of twenty four feet (24') from the front property line unless the budding has a porch, veranda, courtyard or deck at least eight feet (8') in width by four feet (4') in depth, then a minimum front setback of twenty two feet (22') is permitted 4 An attached three -car garage located in the front half of the lot that faces the front property line where one of the stalls is not tandem, must have three individual single -car garage door openings, or must have at least one stall space setback an additional five feet (5') from the front line of the budding that contains the other two (2) stalls The following garage designs are encouraged a) Three -car garages constructed as attached or detached structures at the Page 13 of 20 j J rear of a lot b) Tandem parking for parking provided in excess of a two -car garage c) Attached three -car garages located on the front of a dwelling face toward the side property lines 5 Accessory outdoor showers attached to a building wall are permitted, but they may not encroach in a required setback and may not be roofed They may be enclosed on three (3) sides detached accessory buildings, cannot cover more than thirty five percent (35 %) of the lot area This coverage may be increased to fifty six percent (56 %) if all have a second dwelling unit cannot cover more than forty percent (40 %) of the lot area if there are buildings over eighteen feet 08') in height on the lot Properties that are permitted to have a second dwelling unit cannot cover more than forty seven percent (47 %) of the lot area if all buildings on the lot do not exceed eighteen feet (18') in height Covered porches and eaves do not count toward lot coverage Page 14 of 20 lV J i I Building Wall Modulation Architectural budding features, in conformance with the definition of "architectural building feature" in Section 15 -1 -6 of this Title, must be included to modulate the one -story exterior budding walls subject to the approval of the Director of Sewir.esPlammng and Budding Safety and for two -story structures as specified in subsection D (`Setbacks ") of this Section J Detached Accessory Buildings 1 Any detached accessory budding or combination of accessory buildings, except the garage, shall Retcannot be larger in gross floor area than six hundred (600) square feet, 2 Detached accessory buildings shall bees limited to two stories one flee and but may include an attic, which may be used for storage purposes only, provided access to the attic is not from permanently fixed stairs (pull -down type stairs are permitted), no plumbing is permitted, and electrical fixtures are limited to the minimum required by the Un+fei:rn California Budding Code (UQBC) and National Electrical Code (NEC), 3 Detached accessory buildings shall - netcannot contain a kitchen or kitchen facilities, a bathtub or shower and shall Aetcannot be used for sleeping purposes or as an "R" occupancy, as defined by the fArm California Budding Code (13CBC), except that they may contain a sink and a toilet, Page 15 of 20 (!6j- :o� :a� �Y . 13 I I A +B =< 40% if A +B =< 47% if bldg height is bldg height is over 18' 18' or under I Building Wall Modulation Architectural budding features, in conformance with the definition of "architectural building feature" in Section 15 -1 -6 of this Title, must be included to modulate the one -story exterior budding walls subject to the approval of the Director of Sewir.esPlammng and Budding Safety and for two -story structures as specified in subsection D (`Setbacks ") of this Section J Detached Accessory Buildings 1 Any detached accessory budding or combination of accessory buildings, except the garage, shall Retcannot be larger in gross floor area than six hundred (600) square feet, 2 Detached accessory buildings shall bees limited to two stories one flee and but may include an attic, which may be used for storage purposes only, provided access to the attic is not from permanently fixed stairs (pull -down type stairs are permitted), no plumbing is permitted, and electrical fixtures are limited to the minimum required by the Un+fei:rn California Budding Code (UQBC) and National Electrical Code (NEC), 3 Detached accessory buildings shall - netcannot contain a kitchen or kitchen facilities, a bathtub or shower and shall Aetcannot be used for sleeping purposes or as an "R" occupancy, as defined by the fArm California Budding Code (13CBC), except that they may contain a sink and a toilet, Page 15 of 20 (!6j- 4 Detached accessory buildings 6haN not cannot be rented or used as a separate dwelling unit, and 5 Before the City issues PROF tG =66UaRG a budding permit for a detached accessory structure, except a garage, the Director of Development SeFvlGes Planning and Budding Safety must require the -that a feserdi of a covenant to —F6Ln nning with the land be recorded�ak stateagqLin_q that the accessory structure shall no cannot. be used as a dwelling unit or used in violation of this Section , 1 19 2900)" SECTION 9 ESMC § 15 -4A -7 is amended to read as follows "15 -4A -7: LANDSCAPING: Landscaping and irrigation &Wmust be provided within the front and street side setback areas Those setback areas fronting upon a public street sha4must incorporate a combination of soft (plantings) and hard (rock, brick, concrete) landscape materials, except for those portions devoted to vehicular parking (Ord 1019 11 16 1993) A A minimum of 25% of the front yard setback area must be maintained with permanent landscaping that contains a combination of lawn, trees, vines, B A minimum of 35% of the front yard setback area must be maintained with permanent landscaping that contains a combination of lawn, trees, vines, bushes and groundcovers, and does not include hard landscape materials for lots that are 50 feet or greater in width " SECTION 10 ESMC § 15 -4A -8 is amended to read as follows "15 -4A -8: OFF - STREET PARKING AND LOADING SPACES: Off - street parking staallmust be provided as required by Chapter 15 of this Title, but in no case shallcan a driveway or curb cut be less than ten feet (10') in width Where the driveway access and curb cut is to a two (2) car or larger garage which exits directly onto the front street, the driveway and curb cut shall netcannot be less than sixteen feet (16') in width (Ord 1212, 11 16 1993) Page 16 of 20 (IbG SECTION 11 A new § 15- 15- 5(A)(3) is added to the ESMC to read as follows "15 -15 -5: PARKING AREA DEVELOPMENT STANDARDS: A Stall Sizes And Aisle Widths « « « 3 Parking Stall Sizes For Vehicle Lifts is as follows Single -Family Residential and Two - Family Residential Zones (Outside Dimensions) One Vehicle Lift Space Width Depth 12 feet 22 feet " SECTION 12 ESMC § 15- 15 -5(F) is amended to read as follows "15 -15 -5: PARKING AREA DEVELOPMENT STANDARDS: F Entrances And Exits The location and design of all driveway entrances and exits shall -beis subject to the approval of the director of development sePAGes planning and bwlding safety and stall must comply with the criteria listed below Distance From Zone Side Property Line All n/a zones, except R -1 and R- 3 Curb Cut And Driveway Width Minimum 10 feet Maximum 30 feet Page 17 of 20 I'J, R_1 n/a Minimum 10 feet Maximum 20 feet for lots less than 50 feet in width and a maximum of 50% of the lot width for lots 50 feet or greater in width R -3 5 feet minimum in front Minimum 12 feet 2/3 of lot Entrance or No more than 20 percent of lot exit on or from an alley width or maximum 30 feet " may be less SECTION 13 A new § 15- 15 -5(H) is added to the ESMC to read as follows "15 -15 -5: PARKING AREA DEVELOPMENT STANDARDS: H Family Residential (R -2) Zone where the vehicle lifts provide parking in excess of the minimum number of required parking spaces subject to the standards in this Section and in this Chapter Vehicle lifts may be used for required off - street parking spaces on lots in the Single -Family Residential (R- 1) Zone and the Two - Family Residential (R -2) Zone subject to the following 1 The vehicle lift must be used only on a lot less than forty five feet (45') in width 2 The vehicle lift must be located only within a fully enclosed garage 3 A vehicle lift must only be used to meet the minimum number of required off - street parking spaces in addition to a minimum of two (2) fully accessible parking stalls located on the floor surface within a garage or garages 3 A Conditional Use Permit subject to ESMC Chapter 15 -23 must be obtained for use of a vehicle lift that is provided to meet the minimum number of off - street parking spaces in the R -1 or R -2 Zones 4 A vehicle lift may only be used to store two vehicles vertically where a minimum vertical height clearance from the floor to the ceding plate of the garage is a minimum of fourteen feet (14') clear of obstructions - 5 A vehicle lift must be designed and used as a designated parking space for use only by occupants in the same dwelling unit as the parking space located directly below the vehicle lift 6 A vehicle lift must be permitted only with a key locking mechanism 7 A vehicle lift must be permitted only if it is operated with an automatic shut- off safety device and is installed in accordance to manufacturer specifications " Page 18 of 20 Jp SECTION 14 Environmental Assessment The City Council determines that the proposed ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQK) and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing zoning code and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor The proposed Ordinance is an action that does not have the potential to cause significant effects on the environment, but rather will help reduce the impact of new construction in residential zone property on the environment Accordingly, the proposed Ordinance constitutes a Class 1 (existing facilities), Class 3 (new construction or conversion of small structures), and Class 4 (minor alteration to land use) categorical exemptions SECTION 15 Repeal of any provision of the ESMC herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 16 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 17 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law Page 19 of 20 SECTION 18 This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption PASSED AND ADOPTED this day of 2006 Kelly McDowell, Mayor ATTEST Cindy Mortesen, City Clerk APPROVED AS TO FORM MARK D HENSLEY, City Attorney Karl H Berger, Assistant City Attorney P \Planning and Building Safety \PROJECTS \676 - 700 \EA - 685\2006 09 19 R -1 CC Ordinance doc Page 20 of 20 EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the Downtown Specific Plan regarding building height restrictions (Fiscal Impact None) COUNCIL ACTION: 1) Open Public Hearing, 2) Discussion, 3) Introduce and waive first reading of an Ordinance amending the ESMC with regard to development standards, and other matters, in the Downtown Specific Plan, 4) Schedule second reading and adoption of Ordinance on October 3, 2006, and /or 5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: At its meeting of February 7 2006, the City Council directed staff to prepare an amendment to the DSP to reduce the building height limits and maximum number of stories allowed in the DSP in response to concerns about compatibility between the DSP and surrounding uses stemming from the construction of a new 39 -foot tall, 3 -story building in conformance with DSP height standards (3- stories and 45 feet) City Council directed staff to limit the number of stories to two and the building height to 30 feet The City Council also directed staff to conduct a community survey regarding preferences on the maximum height and number of stories allowed in the DSP (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS- 1 Draft Ordinance FISCAL IMPACT: None Operating Budget. N/A Amount Requested: N/A Account Number: N/A Protect Phase- N/A Appropriation Required: Yes X No UKIUINA I 1=U 1:5Y DATE: Ga D Chicots terim Director of Planning and Building Safety REVIEWED DATE• .le , wart_ Citv Mannner 3 Gr STAFF REPORT September 19, 2006 Page 2 BACKGROUND & DISCUSSION: (cont.) Analysis Development Standards The Downtown Specific Plan has six Districts as follows Main Street District, Main Street Transitional District, Richmond Street District, North Richmond Street District, Grand Avenue District, and West Grand Avenue Transitional District The existing development standards regarding the maximum height and number of stories is generally the same in each of the districts The existing standard for new structures is 2 stories with a minimum of 25 feet and a maximum of 30 feet where the budding abuts a street (on the front or streetside), and a maximum overall height limit of 3 stories and 45 feet for the remainder of the budding The DSP also includes standards for upsloping and downslopmg lots to address varied topographic conditions of properties within the DSP These standards are designed to address the needs of some properties within the DSP that are difficult to develop because they have severe slope to them (in some cases as much as 9 %) Additionally, these standards ensure that buildings terrace up ordownslope with the terrain and maintain a uniform appearance with a maximum height limit of 30 feet at the front or streetside where the budding abuts the street The proposed ordinance includes a maximum budding height of 2 stories and 30 feet for any point on a lot This standard addresses typical flat or gently sloping lot conditions Additionally, the proposed ordinance includes an overall maximum building height limit of 3 stories for lots with a slope that exceeds 5% to address upsloping and downslopmg lots with steep topographic conditions This additional allowance of 3 stories for steep upsloping and downslopmg lots allows buildings to be designed with partial stories that terrace up or down with the terrain while maintaining a maximum height of 30 feet at any point of the budding to reduce the building mass and visual impact to the surrounding area The proposed ordinance also requires the third story on an upsloping lot to be located a minimum of 25 feet from the front property line to ensure minimal visibility of the third story from the street Planning and Budding Safety staff has included an exception to allow an additional 6 feet in height for a stairwell or elevator shaft only that is located on a budding on an upsloping lots This exception is designed to meet budding code requirements for access to the top story of a budding and is only needed for lots that slope upward from a street These new standards for height and number of stories should ensure that future development is consistent with the established goals and objectives of the DSP and will provide an appropriate transition to the adjacent residential properties outside the boundaries of the DSP The surrounding residential properties in the R -1, R -2 and R -3 Zones are allowed a maximum height of 26 feet and two stories Many commercial properties are designed with flat roofs and a parapet The proposed 30 -foot height limit will accommodate 26 feet for the structure and an additional four feet in height that is needed typically to meet other zoning regulations that require rooftop- mounted mechanical equipment to be screened from public view Therefore, the commercial properties will be compatible with the surrounding residential properties The Downtown Specific Plan �iUl STAFF REPORT September 19, 2006 BACKGROUND & DISCUSSION: (cont.) Page 3 Design Standards combined with the Development Standards will ensure that development is appropriate and compatible with the surrounding neighborhood Community Survey In June 2006, City staff conducted a community survey regarding the height limits of the Downtown Specific Plan The survey was distributed to property owners and businesses within the Downtown Specific Plan area as well as the community generally City staff received 249 responses to the survey The survey asked participants to indicate whether the City should change the height limit for buildings in the downtown area Of those responses, 181 individuals stated that the City should change the height limit while 68 individuals stated they did not think the City should change the height limit The survey also asked what the height limit should be for buildings in the downtown Three choices were provided, including 1 -story and 15 feet, 2- stories and 30 feet, and 3- stones and 45 feet (the current DSP standard) The responses are 56 individuals prefer 1 story and 15 feet (22 5 %), 135 individuals prefer 2 stories and 30 feet (54 2 %), and 58 individuals prefer 3 stories and 45 feet (23 3 %) General Plan Consistency The proposed amendment to the DSP will maintain the DSP goals, objectives, policies and regulations that help promote a pedestrian - oriented environment with enhanced streets, streetscapes and building facades Environmental Review In accordance with the Public Resources Code and the California Environmental Quality Act (CEQA) Guidelines, the proposed ordinance is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Categorical Exemption 15305 (Class 5 — Minor Alterations in Land Use Limitations) Planning Commission The Planning Commission hearing will be held on September 14, 2006 after the distribution of this staff report The Planning Commission recommendation regarding the proposed Ordinance will be provided prior to the September 19, 2006 Council meeting A supplemental report will be prepared if the Commission proposes significant changes Recommendation Staff recommends that the City Council introduce the attached draft Ordinance to amend the Downtown Specific Plan as indicated Second reading and adoption of the Ordinance would occur on October 3, 2006 P \Planning & Building Safety\PROJECTS \701- 725 \EA - 702 \Council Docs\2006 09 19 EA -702CC SR doe r ORDINANCE NO. AN ORDINANCE APPROVING ENVIRONMENTAL ASSESSMENT NO. 702 (EA -702), SPECIFIC PLAN AMENDMENT NO. 06 -1, AND ZONE TEXT AMENDMENT NO. 06 -04 TO MODIFY BUILDING HEIGHT RESTRICTIONS WITHIN THE DOWNTOWN SPECIFIC PLAN AREA. The City Council of the City of El Segundo does ordain as follows SECTION 1 The City Council finds and declares that A On March 6, 2006, the City of El Segundo filed an application for an Environmental Assessment (EA -702), Specific Plan Amendment (SPA 06- 01), and Zone Text Amendment (ZTA 06 -04) to modify the budding height restrictions within the Downtown Specific Plan, B The application was reviewed by the City's Planning and Budding Safety Department for, in part, consistency with the General Plan, as required by Government Code § 65454 which states that no specific plan may be amended unless the amendment is consistent with the general plan, and conforms with the El Segundo Municipal Code ( "ESMC "), C In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq , "CEQA "), the regulations promulgated thereunder (14 Cal Code of Regulations § §15000, et seq , the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No 3805, adopted March 16, 1993), D The Planning and Building Safety Department completed its review and scheduled the public hearing regarding the application before the Planning Commission for September 14, 2006, E On September 14, 2006, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the applications including, without limitation, information provided to the Planning Commission by City staff, public testimony, the applicants /property owners and their representatives, F On September 14, 2006, the Planning Commission adopted Resolution No 2610 recommending City Council approval of Environmental Assessment No EA -702, Specific Plan Amendment No 06 -01, and Zone Text Amendment No 06 -04, G On September 19, 2006, the City Council held a public hearing and -1- considered the information provided by City staff and public testimony, H This Ordinance and its findings are made based upon the testimony and evidence presented to the Council at its September 19, 2006 hearing including, without limitation, the staff report submitted by the Planning and Building Safety Department SECTION 2 Factual Findings and Conclusions The City Council finds that the following facts exist: A Affected properties are located with the boundaries of the Downtown Specific Plan (DSP) area The Downtown Specific Plan area encompasses the properties located on the 100 through 500 blocks of Main Street, the 100 through 200 blocks of Richmond Street, the west side of the 300 block of Richmond Street, a portion of the east side of the 300 block of Richmond Street, the lots fronting the 100 and 200 blocks of West Grand Avenue from Concord Street to Main Street, and a portion of the 100 block of East Grand Avenue from Main Street to the alley west of Standard Street B The General Plan Land Use designation for this area is Downtown Specific Plan C The Downtown Specific Plan includes the following Districts Main Street District, Main Street Transitional District, North Richmond Street District, Richmond Street District, Grand Avenue District, and West Grand Avenue Transitional District D The land uses permitted in the Downtown Specific Plan include a variety of commercial uses, residential uses above the first floor, and recreational uses E Surrounding land uses in the area generally consist of multi -family residential dwellings to the north, the west and to the east, offices and industrial uses to the east, and industrial uses to the south The surrounding area is a fully developed urban environment F The proposed amendment to the Downtown Specific Plan (DSP) would restrict budding heights within the DSP area to 30 feet and 2 stories at any point on a parcel SECTION 3 General Plan Findings As required under Government Code § 65454 the proposed amendment of the Downtown Specific Plan is consistent with the City's General Plan as follows A The El Segundo General Plan land use designation is Downtown Specific Plan This designation is intended for neighborhood serving commercial and residential uses -2- i t� B The amendment to the Downtown Specific Plan is consistent with several General Plan Goals, Objectives and Policies related to Land Use and Economic Development Specifically, the amendment is consistent with Land Use Element Goals, Objectives and Policies that include Goal LU1, Objective LU1 -4, Goal LU4, Objective LU4 -2 1 and Objective LU4 -2 6, in that amending the DSP to restrict budding heights and number of stories will further the goal of maintaining a "small town" atmosphere, will maintain the City's Downtown as integral to the City's appearance and function, will provide a stable tax base for the City through development of new commercial uses, revitalize and upgrade commercial areas, making them a part of a viable, attractive, and people - oriented commercial district with consideration to aesthetic architectural improvements, zoning and shopper amenities, and maintain and encourage low -scale architectural profile and pedestrian - oriented features in the Downtown area, consistent with existing structures C The amendment to the Downtown Specific Plan is consistent with the Economic Development Element Goals, Objectives and Policies Specifically, the amendment is consistent with Goal ED3, Objective ED3 - 1, Policy ED3 -11, Policy ED3 -12, and Policy ED3 -1 3, in that the amended Downtown Specific Plan will strive to preserve and improve the business environment and image of Downtown El Segundo, create an economically viable and stable Downtown area that uniquely contributes to El Segundo's commercial options through development standards that facilitate the revitalization of underdeveloped property in the Downtown area, present a clear and consistent image of the Downtown area, preserve the Downtown area's economic viability, and encourages the revitalization efforts that improve the appearance of the Downtown area business SECTION 4 Zone Text Amendment Findings Based on the factual findings of this Ordinance, the proposed Zone Text Amendment is necessary to carry out the proposed project in order to modify the building height limits in the Downtown Specific Plan Chapter VI Development Standards SECTION 5 Environmental Assessment Because of the facts set forth in Section 2, the project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Categorical Exemption 15301 (Class 5 — Minor Alterations in Land Use Limitations) SECTION 6 Approvals The City Council approves Specific Plan Amendment No 06- 01 and Zone Text Amendment No 06 -04 Accordingly, this Ordinance amends the DSP in the manner set forth in attached Exhibit "A" which is incorporated by reference Text to be inserted into the DSP is indicated in Underline type, text to be deleted is set forth in strike- through type SECTION 7 If any part of this Ordinance or its application is deemed invalid by a court -3- gib„ of competent Jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 8 Limitations The City Council's analysis and evaluation of the project is based on the best information currently available It is inevitable that in evaluating a project that absolute and perfect knowledge of all possible aspects of the project will not exist One of the major limitations on analysis of the project is the City Council's lack of knowledge of future events In all instances, best efforts have been made to form accurate assumptions Somewhat related to this are the limitations on the City's ability to solve what are in effect regional, state, and national problems and issues The City must work within the political framework within which it exists and with the limitations inherent in that framework SECTION 9 Repeal or amendment of any provision of the ESMC will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 10 If this entire Ordinance or its application is deemed invalid by a court of competent Jurisdiction, any repeal of the ESMC or other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision or other the city ordinance to remain in full force and effect for all purposes SECTION 11 • The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 12 This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption PASSED AND ADOPTED this day of 2006 Kelly McDowell, Mayor -4- 6 ii ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly Introduced by said City Council at a regular meeting held on the day of , 2006, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark D Hensley, City Attorney mo- Karl H Berger Assistant City Attorney P \Planning & Building Safety\PROJECTS \701- 725 \EA - 702 \Council Mlg 91906\20060919 EA -702 CC Ord doc EXHIBIT 'W, DOWNTOWN SPECIFIC PLAN SUPPLEMENT VI DEVELOPMENT STANDARDS A. Main Street District - (300 -400 Blocks Main Street) 7 Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and aiay- aetcannot exceed 30 feet and two steries m height as measured from the peak or the highest point of the roof vertically to the existing grade directly below mss- height below, structures cannot exceed a maximum of two (2) stories Structures on upslomng lots and downsloping lots cannot .. - at the anent and Gtreetside . perty "Rem Upsloping lots are lots that slope up from the street at a slope of five percent (5 %) or greater For upsloping lots, the 30 -foot height limit must be measured vertically from the peak or the highest /-68 greater For downslopinq lots, the 30 -foot hei -ght limit must be measured vertically from the peak or the highest point of the roof to the existinq -grade directly below at each point on the lot B. Main Street Transitional District — (100- 200 & 500 Blocks Main Street) 7 Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and rnay-netcannot exceed 30 feet and two stories in height as measured from the peak or the highest point of the roof vertically to the existing grade directly below This .height StFUGtUre6 shall not exoeed 45 feet, OF thFee IBWFles, in height as structures on upsloping lots or downsloping lots as defined below, structures cannot exceed a maximum of two (2) stories Structures on upsloping lots and downslopin-g lots cannot exceed a maximum of three (3) stories on a lot if not more than r_�Fnmz I. - 02- lots that slope up from the street at a slope of five percent (5 %) or greater For upsloping lots, the 30 -foot height limit must be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot Stairwells and elevator shafts may project a maximum of 6 additional feet above the 30 -foot height limit on upsloping lots The third story must be setback a U :1 •0 stFeetside- pFope#y 11nes Downslopmg lots are lots that be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot C. Richmond Street District - (100- 200 Blocks Richmond Street) 7 Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and ma r- netcannot exceed 30 feet and ire Mmes in height as measured from the peak or the highest point of the roof vertically to the existing grade directly below This height shell he measured at the Frent nnrt stseetside property lines. rAensnred FreFn the eat oF the highest point of the eeF from the peak or the highest point of the roof to the existing grade directly below i) UUpsloging lots - rer lets that slope up From the street , the 45 FRay no e*Geed 30 feet on height as measured fFeFn the peak. at the front aR d streetsrsde P Perty Ines Upsloping lots are lots that slope up from the street at a slope of five percent (5 %) or greater For upsloping lots, the 30 -foot height limit must be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot Stairwells and elevator shafts may project a minimum of 25 feet from the front property line n) Downsloping lots - Fer lots that slepe down frew the street, r, ( .:r:,.t�rr nsrnrrsr,�enrs�r r rsr the roof to the existing grade directly below at each point on the lot D. North Richmond Street District - (300 Block Richmond Street) Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and away- netcannot exceed 30 feet and twesier+es -in height as measured from the peak or the highest point of the roof vertically to the existing grade directly below This height sha" he measured at the frent and streetc.de a erh. lines StFUG Oren shall net a eed 46 feet or three SteRes in height as measured fro Fn the peak the highest point of the roef tefNGally to the existing g:ade directly- below Except for structures on upsloping lots or downsloping lots as defined below, structures cannot exceed a maximum of two (2) stories Structures on upsloping lots and downsloping lots cannot exceed a maximum of three (3) stories on a lot if not more than two (2) stories are located at any point on the lot as measured from the peak or the highest point of the roof to the existing grade directly below I) Upsloping lots - , the 45 feet height 11mit shall be rneasUFed YeFtirally fFGFn the existing may Re exreed 30 feet On height as mea6uFed from the peak lots that slope up from the street at a slope of five percent maximum of 6 additional feet above the 30 -foot height limit M greater For downsloping lots, the 30 -foot height limit must be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot E. Grand Avenue District — (300 Block east side Richmond Street — former- Ralph's market and adjacent lots) 7 Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and stay- netcannot exceed 30 feet and height as measured from the peak or the highest point of the roof vertically to the existing grade directly below This hhe ght sha'! he measured at the Fmnt and stFeein,de pFoperty lines FneasuFed fFeFR the peak OF the highest point of the roe eFt*Gally to the existing grade directly— below- Except for structures on upslopmg lots or downsloping lots as defined below, structures cannot exceed a maximum of two (2) stories Structures on upslopmg lots and downsloping lots cannot exceed a maximum of three (3) stories on a lot if not more than two (2) stories are located at any point on the lot as measured from the peak or the highest point of the roof to the existing grade directly below i) Upsloping lots - FeF lots that slope up from the street, the 45 may no at the sreRt and StFeetside . neFty I,nes Upsloping lots are lots that slope up from the street at a slope of five percent (5 %) or greater For upslopmg lots, the 30 -foot height limit point on the lot Stairwells and elevator shafts may proiect a maximum of 6 additional feet above the 30 -foot height limit iii.: on upsloping lots The third story must be setback a minimum of 25 feet from the front property line u) Downsloping lots - Fer lots that slope dewn from the stFeet, the 45 feet height limit shall be measured ftam the peak e the highest n ,nt of the mef vert,eelly to the existing grade feet in height as Fnea6uFed frem the peak OF the highest point streetside Downsloping lots are lots that slope down from the street at a slope of five percent (5 %) or greater For downsloping lots. the 30 -foot height limit must be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot iii) Vertical towers or appendages — These structures, if located near the corner of Grand Avenue and the alley and the northwest side of the property abutting Richmond Street, may be 45 feet, or two floors, in height as measured from the peak or the highest point of the roof vertically to the existing grade below F. WEST GRAND AVENUE TRANSITIONAL DISTRICT (NORTH 200 BLOCK OF WEST GRAND AVENUE BETWEEN CONCORD STREET AND THE ALLEY WEST OF RICHMOND STREET) 7 Site Development Standards - c Height New structures abutting a street must be a minimum of 25 feet in height, and may - KAet annot exceed 30 feet and height as measured from the peak or the highest point of the roof vertically to the existing grade directly below sleight 'meal ntc made at the freni and streeic. de erty aFe 4F1e& height as FneasUFed ftem the peak oF the highest PeiRt of the FeGf YeFt'Gally to the existing grade direGtly Except for structures on upsloping lots or downsloping lots as defined below, structures cannot exceed a maximum of two (2) stories Structures on upsloping lots and downsloping lots cannot exceed a maximum of three (3) stories on a lot if not more than two (2) stories are located at any point on the lot as measured from the peak or the highest point of the roof to the existing grade directly below i) UUpsloping lots - FGF 10tS that slope LIP fFGFR the stFeet, the 45 r_ zs: sr_ irrTeszr :srsrr- +tr.r-1r.TM.M- "Irr�srs� r frr move U I .� Upsloping lots are lots that slope up from the street at a slope of five percent maximum of 6 additional feet above the 30 -foot height limit on upslopmg lots The third story must be setback a I . . �'ITT:1t7:LTl. MITT- T.1:1tt}:�ftT.:�7T7377 -T-S� slope down from the street at a slope of five percent (5 %) or greater For downsloping lots, the 30 -foot height limit must be measured vertically from the peak or the highest point of the roof to the existing grade directly below at each point on the lot P \Planning and Building Safety\PROJECTS \701- 725\EA- 702 \Council Mtg 091906\2006 09 19 EA702 CC ExhibitA doc ' 7 , L I f EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance amending the El Segundo Municipal Code as it relates to nonconforming buildings and uses in the Heavy Industrial (M -2) Zone (Fiscal Impact None) RECOMMENDED COUNCIL ACTION: 1) Open Public Hearing, 2) Discussion, 3) Introduce and waive first reading of an Ordinance amending the ESMC regarding nonconforming uses within the Heavy Industrial (M -2) zone, 4) Schedule second reading and adoption of Ordinance on October 3, 2006, and /or 5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION- On December 20, 2005, the City Council directed staff to prepare an amendment to the El Segundo Municipal Code ( "ESMC') to reduce the time period allowed for nonconforming uses and buildings within the Heavy Industrial (M -2) Zone to remain vacant and still retain the right to maintain a legal nonconforming use This process was initiated by the Council in order to remove the inequity of allowing certain nonconforming uses and buildings within the Heavy Industrial (M -2) Zone to maintain a legal nonconforming use without a demonstrable good faith attempt to either promptly bring the (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS. 1 Draft Ordinance FISCAL IMPACT: None Operating Budget. N/A Amount Requested- N/A Account Number: N/A Project Phase: N/A i �J STAFF REPORT September 19, 2006 Page 2 BACKGROUND & DISCUSSION: (cont.) property or building Into compliance with existing laws or continue using the nonconforming budding or use There is a strong public Interest In ensuring that such nonconforming uses and buildings be required to comply with current laws and regulations, After reviewing the existing provisions in the El Segundo Municipal Code, staff determined that the proposed amendments and additions to the ESMC set forth in the attached draft ordinance fulfill the Council's direction A new ESMC Section 15 -21 -8 Is recommended to provide specific restrictions for nonconforming buildings and uses located in the Heavy Industrial (M -2) Zone The restrictions reduce the time period from twelve to six months within which nonconforming buildings and uses may be vacant without the need to comply with current ESMC requirements Exceptions are included for buildings which are actively available for lease and occupancy or which are being remodeled pursuant to a permit General Plan Consistency The proposed Zone Text Amendment regarding the non - conforming use provisions in the Heavy Industrial (M -2) Zone would conform to the General Plan as specified in the attached resolution Environmental Review In accordance with the Public Resources Code and the California Environmental Quality Act (CEQA) Guidelines, the proposed ordinance is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Categorical Exemption 15305 (Class 5 — Minor Alterations in Land Use Limitations) Planning Commission The Planning Commission hearing will be held on September 14, 2006 after the distribution of this staff report The Planning Commission recommendation regarding the proposed Ordinance will be provided prior to the September 19, 2006 Council meeting A supplemental report will be prepared if the Commission proposes significant changes Recommendation Staff recommends that the City Council introduce the attached draft Ordinance Second reading and adoption of the Ordinance would occur on October 3, 2006 P \Planning & Building Safety\PROJECTS\701-725\EA-72 1 \Council Docs\2006 09 19 EA -721CC SR doc `e ! aJ ORDINANCE NO. _ AN ORDINANCE AMENDING SECTION 15 -21 -6 OF THE EL SEGUNDO MUNICIPAL CODE ( "ESMC ") AND ADD A NEW 15 -21 -8 TO THE ESMC TO REGULATE NONCONFORMING BUILDINGS AND USES WITHIN THE HEAVY INDUSTRIAL (M -2) ZONE. The City Council of the city of El Segundo does ordain as follows SECTION 1 The City Council finds and declares as follows A A review of the El Segundo Municipal Code ( "ESMC ") shows that there are numerous updates that would be prudent to be made to various regulations for zoning and other, similar, matters, B This Ordinance is intended to update, clarify, and bring certain provisions of the City's nonconforming use regulations into conformance with current policies and procedures, C On December, 2005, the City Council directed staff to prepare an amendment to the El Segundo Municipal Code ( "ESMC ") to reduce the time period allowed for nonconforming uses and buildings within the Heavy Industrial (M -2) Zone to remain vacant and still retain the right to maintain a legal nonconforming use, D This process was initiated in order to remove the inequity of allowing certain nonconforming uses and buildings within the Heavy Industrial (M- 2) Zone to maintain a legal nonconforming use without a demonstrable good faith attempt to either promptly bring the property or building in compliance with existing laws or continue using the nonconforming building or use, E There is a strong public interest in ensuring that such nonconforming uses and buildings be required to comply with current laws and regulations, F Based upon the evidence collected during the public hearing before the Planning Commission, staff recommendations, evidence submitted during the City Council public hearing, and Council deliberations, it is in the public interest to adopt this Ordinance to amend the ESMC, G The ESMC amendments effectuated by this Ordinance are intended to strike a fair balance between business interests within certain parts of the City and the public's interest in applying the zoning regulations of the ESMC fairly and equitably Page 1 of 4 � 1 v SECTION 2 ESMC § 15 -21 -6 is amended to read as follows "15 -21-6: NONRESIDENTIAL RESTRICTIONS: Except as otherwise provided for the Heavy Industrial (M -2) Zone, Aall legal or legal nonconforming uses or buildings, in existence as of the effective date hereof, within the nonresidential use categories and all previously designated commercial properties which have been designated multi - family residential zones by the 1992 general plan, with the exception of Smoky Hollow, which are now legal nonconforming or become legal nonconforming due to changes in the land use designation or zoning criteria under this title, are permitted to rebuild or remodel subject to the following requirements A Until May 6, 2006, a nonconforming budding or nonconforming use within any commercial or industrial zoning category may be increased one time by a maximum of twenty percent (20 %) or fifteen thousand (15,000) square feet, whichever is less The expansion itself must meet the requirements of this title related to setbacks, lot coverage, height and parking, but is not required to compensate for any deficiency or nonconformity in the original budding or use Expansions allowed by this section before May 6, 2006, require a conditional use permit issued pursuant to sections 15 -23 -4 to 15 -23 -13 of this title Wherever these sections refer to the proposed "use" the term "expansion" shall be utilized for purposes of making a determination under this section B After May 6, 2006, a nonconforming budding or nonconforming use within any commercial or industrial zoning category may be increased up to the maximum allowable floor area ratio (FAR) as determined by this title or the El Segundo general plan The expansion must meet the requirements of this title related to setbacks, lot coverage, height and parking, but is not required to compensate for any deficiency or nonconformity in the original budding or use C Except as otherwise provided for Heavy Industrial (M -2) Zone, Iif a nonconforming budding remains vacant for a period of twelve (12) consecutive months, it must be upgraded to meet all requirements of this title before occupancy, except buildings which are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to section 15 -21 -3 of this chapter are not considered vacant for purposes of this section D Except as otherwise provided for the Heavy Industrial (M -2) Zone aA nonconforming use in a conforming or nonconforming building may be Page 2 of 4 replaced with another similar nonconforming use, provided the building is not vacant for more than twelve (12) consecutive months, except buildings which are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to section 15 -21 -3 of this chapter, are not considered vacant for purposes of this section " SECTION 3 A new § 15 -21 -8 is added to the ESMC to read as follows "15 -21 -8: RESTRICTIONS FOR THE HEAVY INDUSTRIAL (M -2) ZONE. A If a nonconforming building within a Heavy Industrial (M -2) Zone remains vacant for a period of six (6) consecutive months, it must be upgraded to meet all requirements of this title before occupancy, except buildings that are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to section 15 -21 -3 of this chapter are not considered vacant for purposes of this section B A nonconformna use in a conformina or nonconforming buddina located within the Heavy Industrial (M -2) Zone may be replaced with another similar nonconforming use, provided the budding is not vacant for more than six (6) consecutive months, except buildings which are actively available for lease and occupancy, or are being remodeled pursuant to permit or subject to section 15 -21 -3 of this chapter, are not considered vacant for purposes of this section " SECTION 4 Environmental Assessment The City Council determines that this Ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq , "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing zoning code and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor The proposed Ordinance is an action that does not have the potential to cause significant effects on the environment, but rather will help reduce the impact of nonconforming uses on the environment Accordingly, the proposed Ordinance constitutes a Class 1, Class 4, Class 5, and Class 8 categorical exemption SECTION 5 Repeal or amendment of any provision of the ESMC herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 6 If any part of this Ordinance or its application is deemed invalid by a court Page 3 of 4 ! =7'4 'l_' i J of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 7 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 8 This Ordinance will become effective on the thirty-first (31st) day following its passage and adoption PASSED AND ADOPTED this _ day of 2006 Kelly McDowell, Mayor ATTEST Cindy Mortesen, City Clerk APPROVED AS TO FORM MARK D HENSLEY, City Attorney Karl H Berger, Assistant City Attorney P \Planning and Building Safety\ PROJECTS \701 - 725 \EA - 721 \Councai\2006 09 19 EA721 CC Nonconforming0rd doc Page 4 of 4 EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding reimbursement to property owners from Groups 2, 3, and 4 of the Residential Sound Insulation Program for financial contributions made as part of participation (Fiscal Impact $210,133 58) RECOMMENDED COUNCIL ACTION• 1) Authorize staff to contact qualifying homeowners with the amount for which they qualify as stated on the attached grant spreadsheet, 2) Reject three claims submitted which were determined by staff to be ineligible underthe grant guidelines, 3)) Appropriate $210,133 58 for the disbursement, 4) Disburse the grants to homeowners upon execution of a grant agreement with the City in a form approved by the City Attorney, and 5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On June 7, 2006, the City Council adopted a resolution adopting policies and procedures for distributing settlement funds to residential homeowners that participated in Groups 2, 3, and 4 for funds paid as required for participation in the program These policies included an application deadline of August 31, 2006 As of that deadline, of the 62 properties that had been determined that qualified for reimbursement 47 submitted claim forms and qualify for a grant 5 did not submit claims and were unable to be reached by City staff 2 stated that they felt that they "had already received all of their money" or that they "had been reimbursed enough already" 1 submitted a claim and was determined ineligible as the property has sold 7 did not submit claims and it was determined that the property had sold (and therefore would not qualify for a grant) (Continued on attached pages labeled "Background and Discussion) ATTACHED SUPPORTING DOCUMENTS 1 Grant spreadsheet 2 Sample grant agreement FISCAL IMPACT: $210,133 58 (from a remaining balance of a 1997 settlement with Los Angeles World Airports) Operating Budget: Amount Requested: Account Number 116400- 0000 -6245 Project Phase- Appropriation Required: X Yes _ No GINATTEED: DATE: ep em er, , L �� ames S O' I, ro ra ana er REVIEWE DATE• 5 I' Je wart Ci Mana er 5 �b� (Continued) Additionally, two property owners who do not qualify submitted claim forms Apparently, these individuals obtained a copy of the claim form through unknown means (it was not mailed to them by the City ) The first claimant, from Group 4, has sold their property The second claimant, from Group 7, will be handled in accordance with City Municipal Code and the practices to be established for reimbursement of the 20% match paid by participants in Groups 5 though 8 Staff is recommending a reimbursement total of $210,133 58 based on claims received pnorto August 31, 2006 City Council established August 31 as the application deadline for homeowners seeking a grant as part of Resolution No 4470 on June 7, 2006 r N N N N N N N Y U di y y ti y y U U R y vUi o E E E E E E a COOL o o`n >, q 7 7 7 7 7 7 7 P a O O O O O P. 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O � O � O 'II C FH R C C O O a 7 U � R E T G d C ¢ C O y a o �, v3 vs vj vs va es L � L 09 d r N n N N O M W d y W O co .N- (O A L V V V V V N W fA fA EA YY M (A fA � = W Y a �- --� '� � 69 69 69 69 69 69 69 69 V � O M N �c O 3k 3k 3k 7k 7t 3t 3k y a a C a a a a y Q Q Q Q Q Q Q> N R cd cC ctl iC Ri � E E E E E E Q ^o N lA f~/1 N VI y �A N 3 3 3 3 3 3 3 3 0 0 0 0 0 0 0 0 7N M N Q_ It T a W N O N 0, M W N M W M N N c8 RSI GRANT PROGRAM GRANT AGREEMENT This Agreement is entered into this _ day of , 2006, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ( "City "), and , a Homeowner as defined by City's RSI Grant Program ("Grantee ") RSI GRANT PROGRAM Grantee understands and agrees that this Agreement is entered into with reference to, and using the definitions set forth in, City's RSI Grant Program (adopted by the Council pursuant to Resolution No _) and the administrative policies and procedures implementing that Grant Program Terms not defined within this Agreement are set forth within the RSI Grant Program 2 GRANT, City grants $ ("Grant ") to Grantee in accordance with City's RSI Grant Program PURPOSE OF GRANT. Purpose the Grant will be solely to reimburse Grantee for Homeowner's Costs in accordance with the RSI Grant Program 4. REPAYMENT OF FUNDS. Should City determine that Grantee filed an application for a Grant using materially false or misleading information, Grantee must return all Grant funds to City upon written demand therefore being made by the City Grantee understands and agrees that Grantee will pay for all costs incurred by City for enforcing this Agreement including, without limitation, reasonable attorney's fees and costs TAXPAYER IDENTIFICATION NUMBER Grantee will provide City with a Taxpayer Identification Number Grantee shall be responsible for paying any local, state or federal taxes with regard to Grant GENERAL ASSURANCES. A Grantee understands and agrees that the Grant amount is based upon several different factors including the limited funds available for such grants, the number of grant applications, and the Homeowner's Costs The Grant may not equal the full amount of the Homeowner's Costs However, Grantee understands and agrees that the Grant constitutes the only funds available from City for the Homeowner's Costs, that the Grant constitutes full payment to Homeowner from the Settlement Amount, and under no circumstances is City obligated or liable to Grantee for any additional monies or costs related to the RSI Program Page 1 of 2 l Vli B Grantee assures and certifies compliance with the regulations, policies, guidelines and requirements referenced in its application with the City, as they relate to the application, acceptance and use of the Grant Also, Grantee assures and certifies to City that it possesses legal authority to apply for the Grant INTERPRETATION This Agreement was drafted in, and will be construed in accordance with the laws of, the State of California and exclusive venue for any action involving this Agreement will be in Los Angeles County ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties There are no other understandings, terms or other agreements expressed or implied, oral or written This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first heremabove written City of El Segundo; Jeff Stewart, City Manager Homeowner(s) Taxpayer ID No Page 2 of 2 EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the announcement of the appointment of a candidate to the one vacancy on the Library Board of Trustees, Senior Citizen Housing Corporation Board, EI Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and Los Angeles International Airport ( "LAX ") Area Advisory Committee RECOMMENDED COUNCIL ACTION: (1) Announce the appointee to the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and Los Angeles International Airport ( "LAX ") Area Advisory Committee, if any, and term of office, (2) Alternatively, discuss and take other action related to this item BACKGROUND U I N: Committee /Commission & Board # of Openings Apnomtee(s) Term Exn�re(s> Library Board of Trustees Senior Citizen Housing Corp Bd Community Cable Advisory Committee, CIPAC 06/30/09 06/30110 10/31/10 11/30/10 Economic Development Advisory Council 1 none LAX Area Advisory Committee 1 none ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: N/A ORIGINATED: Date: Sept 8, 2006 �). d CtiA� O Abreu, Executive Assistant REVIEWED Date: n t5 ; 0 z on Z p W W� w� 0, U� 3 ; 9 O N C W m f W F 6 W N 0 yp Q a 0 rc a d a d 0 0 8 H 0 °m °a z LL m p Lz Z p � °- °- " � 7 - �• LL p GOLLOaFW JgZN �'Z LL2WW yOm FW LL U Y O O p d o O m W Q n Z Q FZW a�O m p0�6 LL p LL �u K K Z Z J f Z Z Z d . W R 0 ti r O 7O z Ud' z LL LL w E gW IW O - O aQ gga oiaa3i °iLLCi4dc� A W W UZ Z Z m du � WQLLLLF F ��pOpwQW w CCC dZ' JZdWdWKS�KKU a pNFQpJp Z� %WmbN �FW�Ua��PYU��`O O p¢p ww ?LL33t� ow,3 W nnoo �rN�NO.Nn.- Nm. -Nnm z W f Z U J a 0a w� p N Y u w 2 u 0 > S W LL W j U d �y y>O�Y Z W N W o Z Z 00 W W UZ Z Z m du � WQLLLLF F ��pOpwQW w CCC dZ' JZdWdWKS�KKU a pNFQpJp Z� %WmbN �FW�Ua��PYU��`O O p¢p ww ?LL33t� ow,3 W nnoo �rN�NO.Nn.- Nm. -Nnm z W f Z U J a 0a w� p N Y u w 2 u 0 > S o � �y - 5 � � m E E 5 p a � B 6 R O 5 c °m $ yp c U m0 li tU � m m � 'v2 w ✓�• m z lz U u0 9 o O n a Qo Q p II B w n z � o a s � 2 b U m �m 1j91a nm `y m a t O m A n mN�aS a n a° y U my Rry FSFS�� m � m > w u�b�a w a O v LL 2 ��J CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 8/25/2006 THROUGH 9/7/2006 Date 8/25/2006 8/25/2006 8/30/2006 8/30/2006 9/5/2006 9/6/2006 9/6/2006 8/25 - 9/7/06 Payee Amount Federal Reserve Federal Reserve Cal PERS Health Comp UnumProvident Cal PERS Health Comp Workers Comp Activity DATE OF RATIFICATION: 9/19/06 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Deputy Treasur r Date Date Description 15000 Employee I Bonds 20000 Employee EE Bonds 241,788 24 PERS Retirement 4,203 36 Weekly claims 8/25 41070 Long Term Care 241,788 24 PERS Health 87900 Weekly claims 9/1 11,402 11 SCRMA checks issued 500,821 65 y3� D to 500,821.65 on actual expenditures is available in the City Treasurer's Office of the City of El Segundo � J� REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 5, 2006 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor Pro Tem Busch at 5 00 p m ROLL CALL Mayor McDowell Mayor Pro Tern Busch Council Member Boulgandes Council Member Fisher Council Member Jacobson Present arrived at 5 09 p m - Present - Present - Present - Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that the 54956 9(b) item was a threat of litigation regarding the Payne Claim No 06 -04 PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4 matters City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 City of El Segundo vs City of Los Angeles, et. al LASC No. BS094279 Gilbreath v El Segundo, LASC Case No YC053692 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 1 91, s CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -1- matter 1 Labor Negotiator Jeff Stewart Represented Employees El Segundo Supervisory and Professional Employees Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS - -0- matter Council recessed at 6 55 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05,2006 PAGE NO 2 �n REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 5, 2006 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Pastor Dr SeHee Han of United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — (a) Presentation by Dina Cramer, Public Information and Manager, El Segundo Library, to the Mayor, Mayor Pro Tem and Council Members of the book, To KIII a Mockingbird, and announcement regarding the "One Book, One City" program, during the months of September and October, 2006 (b) Presentation by Rob Katherman, Board Member, regarding the Water Replenishment District of Southern California's role in California's water supply ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 3 V 9 P Consideration and possible action (Public Hearing) regarding the FY 2006 -2007 Preliminary Budget and Five -Year Capital Improvements Plan including discussion and possible direction regarding all City revenues and expenditures Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the FY 2006 -2007 Preliminary Budget and Five -Year Capital Improvements Plan including discussion and possible direction regarding all City revenues and expenditures Deputy Clerk Domann stated that proper notice was completed and no written communications had been received in the City Clerk's Office Bret Plumlee, Administrative Services Director, gave a report MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to continue the Public Hearing to September 19, 2006 and schedule the budget adoption for the September 19, 2006 meeting MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2 Consideration and possible action regarding the 2005 -06 Annual Report of the Recreation and Parks Commission to City Council Oral presentation will be made by Recreation and Parks Commission Chairperson, Bob Motta (Fiscal Impact None) Bob Motta, Recreation and Parks Commission Chairperson, gave a report Council consensus to receive and file the 2005 -06 Annual Report of the Recreation and Parks Commission to City Council 3 Consideration and possible action regarding setting a date and time for interviewing candidates to the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and Los Angeles International Airport ( "LAX ") Area Advisory Committee Council consensus to set date for interviews of candidates to the Library Board of Trustees, Senior Citizen Housing Corporation Board, El Segundo Community Cable Advisory Committee, Capital Improvement Program Advisory Committee, Economic Development Advisory Council and LAX Area Advisory Committee for 6 00 p m , Tuesday, September 19, 2006 4 Consideration and possible action on the Business Recruitment Task Force's recommendation for implementation of Phase II of light pole banner program to promote awareness of El Segundo, as part of Business Recruitment Campaign Project (Fiscal Impact $18,000 in FY 2005 -06) MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 4 i V.�`i Jeff Stewart, City Manager, tabled the Item until the next Regular City Council Meeting on September 19, 2006 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5 Approved Warrant Numbers 2554852 to 2555185 on Register No 22 in the total amount of $2,602,125 44 and Wire Transfers from 8/4/2006 through 8/24/2006 in the total amount of $2,004,214 45 Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 6 Approved City Council Special Meeting and Regular Meeting Minutes of August 15, 2006 7 Received and filed Fiscal Year 2005 -2006 Third Quarter Financial presentation 8 Declared vehicles, equipment and miscellaneous supplies Identified in staff report as surplus and authorized the Risk Manager /Purchasing Agent to sell Items at auction. Authorized City Manager to trade -in Xerox 5100 analog copier for a new replacement digital machine 9 Authorized the City Manager to execute Agreement No. 3635, in a form as approved by the City Attorney, with the County of Los Angeles to Install automatic retractable screens on 15 City Catch Basins to reduce storm water pollution (Fiscal Impact Initial installation = no Impact, future maintenance = $500 per year estimate) 10 Authorized the City Manager to execute Contract No 3636 with MRH Structural Engineers for providing architectural, structural, energy, electrical, mechanical, plumbing, accessibility and grading plan review services on an as- needed basis Contract may be extended annually, not to exceed three years Total cost not to exceed $257,544 for Fiscal Year 2006 -2007 (Fiscal Impact $257,544) 11 PULLED FOR DISCUSSION BY THE CITY ATTORNEY 12 Authorized the City Manager or designee to purchase two trailer- mounted electronic message boards from American Barricade Inc at a cost of $33,995 13 to provide incident Information or emergency instructions to motorists (Fiscal Impact Purchase = $33,995 13 Grant Funds; future maintenance = $200 per year estimate) 12a Accepted $3,000,000 Grant Agreement No 3637 for Project No AIP 3- 06- 0139 -41, from the Federal Aviation Administration (FAA) to be used for the Residential Sound Insulation (RSI) Program Authorized the Mayor to execute MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 5 u J J MOTION by Council Member Boulgarides SECONDED by Council Member Fisher to approve Consent Agenda Items 5, 6, 7, 8, 9, 10, 12 and 12a MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA 11 Consideration and possible action regarding the award of a contract to American Asphalt South, Inc for 2005 -2006 Slurry Seal of Various Streets — Approved Capital Improvement Program — Project No PW 06 -09 (Fiscal Impact $263,248 81) City Attorney Mark Hensley announced that Mayor McDowell and Mayor Pro Tern Busch, due to the location of their residences, and Council Member Fisher due to the location of his business, had potential conflicts with respect to Consent Item No 11 In order to have a voting quorum, Council Member Fisher was selected by random draw to participate in the item Mayor McDowell and Mayor Pro Tem Busch left the dais due to a potential conflict MOTION by Council Member Boulgardes, SECONDED by Council Member Fisher to award Contract No 3638 to American Asphalt South, Inc for the 2005 -2006 Slurry Seal of Various Streets — Approved Capital Improvement Program — Project No PW 06 -09 MOTION PASSED BY UNANIMOUS VOICE VOTE 3/0 Mayor McDowell and Mayor Pro Tem Busch not participating due to potential conflicts Mayor McDowell and Mayor Pro Tem Busch returned to the dais NEW BUSINESS 13 Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license for a new restaurant under construction at a new shopping center (Plaza El Segundo) located at 2008 and 2014 Park Place, EA No 704 and AUP No 06 -3 Applicant Marmalade Inc AKA Marmalade Caf6 (Fiscal Impact None) Council consensus not protest the issuance of new Type 47 and Type 58 ABC licenses at 2008 and 2014 Park Place G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — Announced, regarding the Gilbreath v El Segundo, LASC Case No. YC053692, the City Council in Closed Session by a 5/0 vote directed staff to undertake to defend this action on behalf of the City REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 6 UDC Council Member Fisher — NONE Council Member Jacobson — NONE Council Member Boulgandes — Announced the upcoming 9/11 memorial at 8 00 a m at Freedom Park Mayor Pro Tern Busch — Commended all on the successful drama production Seussical Mayor McDowell — Congratulated the Police Officers Association on their annual Car Show Announced the Fire and Police Annual Pancake Breakfast, September 9, 2006, Fire Station PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications Is closed. - NONE MEMORIALS — David Scott Rogers, long -time resident and father of Michele Rogers, El Segundo Optometrist, died of heart failure at age 69 while at a family reunion on August 15, 2006. Hugh Graham, father of Sergeant Al Graham of our El Segundo Police Department, died at age 74 on Saturday, August 19, 2006 He is survived by his wife Irene of 54 years and his two sons, Donald and Allison CLOSED SESSION - NONE ADJOURNMENT at 7 50 p m Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 05, 2006 PAGE NO 7 V J EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: September 19, 2006 AGENDA HEADING: Consent Consideration and possible action regarding approval of ongoing service agreements, amendments and issuance of blanket purchase orders for FY06 -07 in excess of $10,000 for the Administrative Services Department Fiscal Impact (Fiscal Year 2006 -2007 $442,150) RECOMMENDED COUNCIL ACTION: 1 Authorize the City Manager to amend /extend contract #3378, for ongoing service agreements, as approved to form by the City Attorney for Geographic Information System /Global Positioning System (GIS /GPS) consulting with Michael McDaniel (sole proprietor) and issuance of blanket purchase order, not to exceed $37,000 2 Authorize the City Manager to amend /extend contract #3478, for ongoing service agreements, as approved to form by the City Attorney with Prosum, Inc for Information Systems consulting services and issuance of blanket purchase order, not to exceed $40,000 - Continued on next page - BACKGROUND & DISCUSSION, Michael McDaniel for Geographic Information System /Global Positioning System (GIS /GPS) consulting services: The City has previously utilized the services of a GIS /GPS consultant to develop GIS capabilities such as the production of maps, data conversion, and specialized data layers with the use of specialized GIS /GPS equipment and software - Continued on next page - ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT Operating Budget, Amount Requested Account Number. Project Phase. Appropriation Required $442,150 $442,150 $442,150 001 -400- 2502 -6214 001 - 400 - 2505 -6254 NA _Yes X No 001 -400- 2505 -6214 001 -400- 2505 -6217 001 -400- 2506 -6214 603 -400- 2331 -6214 ORIGINATED BY: DATE. 4i(Z 104 Bret e, Director/bf Administrative Services REVIEW Y DATE: J to art, City Manager 9 ��E RECOMMENDED COUNCIL ACTION (continued), 3 Authorize the City Manager to amend /extend contract #3243, for ongoing service agreements, as approved to form by the City Attorney with Vertex Communications, Inc for telephone system services and issuance of blanket purchase order, not to exceed $11,000 4 Authorize the City Manager to amend /extend contract #2774, for ongoing service agreements, as approved to form by the City Attorney with Progressive Solutions for Business License System maintenance /updates and issuance of blanket purchase order, not to exceed $20,000 5 Authorize the City Manager to amend /extend contract #3416, for ongoing service agreements, as approved to form by the City Attorney with Maureen Sassoon for providing Occupational and Environmental Health & Safety Consulting Services and issuance of blanket purchase order, not to exceed $15,000 6 Authorize the City Manager to amend /extend contract #3451, for ongoing service agreements, as approved to form by the City Attorney with CBIZ for temporary professional accounting services to assist in various assignments such as additional support for Eden upgrade, internal control reviews for cash management and process improvement, if needed in fiscal year 2006 -2007 and issuance of blanket purchase order, for an amount not to exceed $35,000 7 Authorize the issuance of a purchase order to Granicus for providing streaming video services for Council meetings, for an amount not to exceed $16,500, 8 Authorize the issuance of a purchase order to Active com (formerly Class Software Solutions, LTD ) for software licensing, maintenance /updates, and training, not to exceed $13,500 9 Authorize the City Manager to amend /extend contract #3290 for a two -year period for professional services, as approved to form by the City Attorney with Southern California Risk Management Associates, Inc (SCRMA) to serve as the City's Worker's Compensation Program Third Party Administrator and issuance of a blanket purchase order, for an amount not to exceed $139,150 10 Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney with U S Healthworks Medical Group, Prof Corp for pre - employment physical examinations and related medical testing and protocols and issuance of blanket purchase order (not to exceed $15,000) and occupational injury and illness treatment (not to exceed $30,000), with a combined total not to exceed $45,000 11 Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney with Westchester Medical Group for employee fitness for duty examinations (not to exceed $60,000) and executive physical examinations (not to exceed $10,000), with a combined total not to exceed $70,000 12 Alternatively discuss and take other action related to these items BACKGROUND & DISCUSSION (continued): Two years ago Staff selected Michael Mc Daniel to carry on the GIS efforts for the City Michael does GIS /GPS consulting for the City of Carson and the City of Lomita and is highly recommended by staff from both of those cities He also teaches GIS at Long Beach State University and is active in the GIS community, including the South Bay Council of Governments GIS /GPS consulting services will include maintenance of the GIS data and the development of further mapping layers and creation of required by City Staff GIS /GPS V }J 2. Prosum, Inc. for Information Systems network consulting services: The City has utilized the services of Prosum for network consulting and support for several years in areas such as network design and management, software updates, personal computer maintenance, web updates, and specialized Police communications systems The Prosum consultants have an extensive knowledge of the City's network infrastructure and software setup, which can greatly reduce billable time Prosum keeps a backup consultant familiar with our site at no additional cost, in case the primary consultant is not available Prosum also provides an extensive support structure for their consultants, allowing consultants to get answers to questions outside their primary area of expertise Basic services will include processing work orders, troubleshooting MS Office, troubleshooting personal computers problems, deploying personal computers, laptops and software All consultants have a minimum certification of Microsoft Certified Systems Engineer (MCSE) or equivalent experience Basic MCSE services will be provided on an hourly basis at a rate of $45 /hour, which is far below prevailing rates Specialists in specific areas such as Exchange Server or Active Directory are available at $125 /hour, but will be used only when needed Staff has done a telephone survey of several similar vendors and found Prosum to be much lower than any other comparable company Prosum is located in El Segundo Total cost will not to exceed $40,000 3. Vertex Communications, Inc. for telephone system services: The City has used the services of Vertex Communications, Inc for the past three years for telephone support services The principals of Vertex are the same people that installed the City's current telephone system Their knowledge of the system is of great value to staff when the services of Vertex are required, in that describing the task to be done is much easier Also, the rate that Vertex charges is 68% less that what SBC charges for the same service and Vertex is much more responsive Staff recommends that Vertex Communications, Inc continue to support the City's telephone support needs and anticipate that these support services will continue through FY 2005 -2006 The support services provided in FY 2005 -2006 were nearly $11,000 It is anticipated that the cost for the services will be approximately the same in fiscal year 2006 -2007 Telephone system support services to be performed include additions, moves, changes, and repairs of telephone lines and devices Telephone system services will be provided on an hourly basis at a rate of $65 /hour, on an as needed /requested basis, not to exceed $11,000 4. Progressive Solutions for Business License software maintenance: Progressive Solutions provides the software used by the Business Services Division to produce business licenses and maintain business license data This item provides software licensing, maintenance and updates of the system Total cost is not to exceed $20,000 5. Dr. Maureen Sassoon, DPA, MS, MPH, CIH, for providing Occupational and Environmental Health & Safety Consulting Services: yvG 5. Dr. Maureen Sassoon, DPA, MS, MPH, CIH, for providing Occupational and Environmental Health & Safety Consulting Services: The City currently uses Dr. Maureen Sassoon to provide Occupational and Environmental Health & Safety Consulting Services Dr Sassoon works with all departments citywide providing services that include employee safety, health, and welfare including Cal -OSHA mandated annual citywide employee safety training (respiratory protection, hearing conservation, lockout -tag out, hand tool safety, hazard communication, first responder awareness, blood borne pathogens and emergency action /fire response, confined space, supervisor safety inspections and accident investigations, office safety, employee driver safety for class A and class B drivers and hands -on defensive driving course), City -owned facilities and equipment safety inspections, bi- monthly safety committee meetings, and other safety training as necessary Other third party safety services on an as needed /required basis employee work station and work site ergonomic evaluations, Inspection services for mold, lead based paint, air quality, noise, and other types on an as needed /required basis Dr Sassoon also advises and represents the City's interests in issues involving Cal -OSHA Also, the hourly rate that Dr Sassoon extends to El Segundo is at least 40% less that of her normal fee schedule for the same services Staff is requesting authorization to amend City's current Contract #3416 extending the services for one year The annual Occupational and Environmental Health & Safety consulting services are not to exceed $15,000, and are paid by the Workers' Compensation — Employee Safety fund Occupational and Environmental Health & Safety professional services will be provided for training and meetings based upon a $300 flat fee for the first two hours and $85 for each additional hour - Hourly rate to include all travel, on an as needed /requested basis, not to exceed $15,000 6. CBIZ Accounting, Tax and Advisory of Orange County, Inc. (CBIZ) for providing temporary professional accounting services: Temporary professional services are periodically required to assist with the budget and accounting projects CBIZ provided these services in fiscal year 2005 -2006, and staff is requesting approval to extend these services to assist in various assignments such as additional support for Eden upgrade, internal control reviews for cash management and process improvement, if needed in fiscal year 2006 -2007 Staff is recommending the City Manager execute amendment #2 to professional services agreement with CBIZ for an amount not to exceed $35,000 Temporary professional services will be provided on an hourly basis at a rate of $90 per hour — Hourly rate to include all travel and other expenses, on an as needed /requested basis, not to exceed $35,000 7. Granicus Streaming Video: Granicus provides the software and support services to provide streaming video of Council meetings During the month of August, 2006 we recorded 267 viewmgs of the current meetings and 238 viewmgs of other video clips Granicus is the only company providing a streaming video service customized for local governments During fiscal year 06 -07 staff plans to expand this service to include Planning Commission meetings and other events, such as the Mayor's State of the City speech, at no additional cost �Ui Active corn software is being used by the Recreation department for registration of citizens for all classes and activities It is also used as a cashiering system at Recreation, Business Services, Building Safety, Fire, and the Library During this year Class Software Solutions, LTD was purchased by Active com, requiring a name change This item provides continued software licensing, maintenance, updates, as well as continuing training for City users of the system Total cost is not to exceed $13,500 9. Southern California Risk Management Associates, Inc. (SCRMA): The current contract between the City and Southern California Risk Management Associates, Inc (SCRMA) is in its' third year and provides an option to extend the contract up to an additional two years, based on the mutual agreement of the City and SCRMA Staff is proposing that the current contract be extended for a two -year period, through the end of December, 2008 SCRMA has agreed to limit its administrative fees, currently $64,650, to a 5% increase in year four of the contract and a 5% increase in the fifth year of the contract, for a total increase over the two year extension of $6,626 SCRMA has served as the City's Worker's Compensation Program Administrator for nearly twenty years, and in that time has grown to one of the largest firms of its kind in the State of California, SCRMA serves exclusively as a Third Party Administrator for California public sector agencies SCRMA has repeatedly demonstrated its competitive pricing through the City's Request for Proposal (RFP) processes In the last several years the quality of SCRMA's administration of the City's Worker's Compensation Program has been recognized by the Independent Cities Risk Management Association audit process And in the last year SCRMA has added, at no cost, a second claims examiner to administer our program, which has been particularly effective in augmenting the level and responsiveness of services provided to our public safety personnel Total cost for the year is not to exceed $139,150 10. U.S. Healthworks Medical Group, Prof. Corp. U S Healthworks is a national provider of occupational medical healthcare, is the largest provider of workers' compensation/ occupational medical services in the State of California, has over thirty facilities in Southern California and its' El Segundo facility is currently located at 500 North Nash Street As a result, U S Healthworks provides an extremely cost effective method of delivery of pre - employment and occupational medical services, with a lower average case cost than other occupational medicine providers Other advantages of utilizing U S Healthworks include • Initial injury treatment and regulated drug testing services are available 24 hours a day, 7 days a week • Provides cost effective appointments for pre - employment physicals, drug screens and follow -up injury treatments • It's location in El Segundo provides direct, easy access for our employees and its numerous Southern California facilities allows additional treatment options for our geographically dispersed employees n • The El Segundo facility has both an on -site multi - specialty department (including orthopedics and neurology) and a Physical Therapy Department open Monday through Friday, 8 00 a m to 5 00 p m • Parking is convenient and plentiful • If needed, U S Healthworks provides free door to door transportation for employee's first injuries, at not charge • To further deepen its' commitment to the El Segundo community, U S Healthworks will be relocating to a new, expanded facility in the fall of 2006 Additionally, the firm of Liebert Cassidy Whitmore has recently developed new pre- employment medical examination protocols, based on extensive fob analysis of our physically demanding positions, in order to assist us in the transition of medical services away from Concentra and Occurred and to U S Healthworks Total cost for the year is not to exceed $45,000 11. Westchester Medical Group /Center for Heart and Health The City currently uses Westchester Medical Group/ Center for Heart and Health to provide annual safety employees fitness- for -duty and executive physical examinations Two years ago Westchester Medical Group staff finalized a revised, comprehensive "Fitness- for - Duty" examination protocol for Police and Fire Safety personnel This long standing physical examination program continues to meet or exceed staff's expectations Westchester Medical Group/ Center for Heart and Health is also distinguished by their extensive involvement with public sector clients and its' June 2006 relocation from Los Angeles to El Segundo, together with the significant expansion of it's medical facility, has increased its' accessibility and level of service to our employees Staff is therefore recommending maintaining this program, with the current vendor The annual employee fitness- for -duty examinations are not to exceed $60,000 and executive physical examinations are not to exceed $10,000, with a combined total not to exceed $70,000 EL SEGUNDO CITY COUNCIL MEETING DATE September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding the annual renewal of the Library Department's blanket purchase orders over $10,000 Those include four vendors Baker & Taylor Information Services, Online Computer Library Center, Inc (OCLC), Ebsco Subscription Services, and Innovative Interfaces, Inc (Fiscal Impact: $141,700) (1) Authorize the City Manager to extend ongoing service agreements with Baker & Taylor Information Services, for supplying books and other library materials and issuance of blanket purchase order, not to exceed $88,700; (2) Authorize the City Manager to extend ongoing service agreements with OCLC Inc., for online cataloging services and issuance of blanket purchase order not to exceed $15,000, (3) Authorize the City Manager to extend ongoing service agreements with EBSCO Subscription Services, for supplying periodical materials and issuance of blanket purchase order not to exceed $14,000, (4) Authorize the City Manager to amend /extend contract # 2235 to Innovative Interfaces, Inc for library computer system maintenance and issuance of blanket purchase order not to exceed $24,000, (5) Alternatively, discuss and take other action related to these items. BACKGROUND & DISCUSSION The following vendors each require blanket purchase orders which exceed $10,000 (1) Baker & Taylor, the Library's leading supplier of books, music, books -on -tape, videos, DVD's and other items, offers substantial savings of up to 45% under retail cost. Appropriations are being requested for the following accounts - Continued on next page - ATTACHED SUPPORTING DOCUMENTS. Amendment #9 to Innovative Interfaces, Inc. Maintenance Contract #2235 FISCAL IMPACT Operating Budget $210,800 Amount Requested $136,700 Account Number. 6102 - 6124;6103- 5505,6103 - 5507,6103 -6214; 6104- 5501,6104 - 6215;703 -200- 6101 -2561 Project Phase Annual Renewal Appropriation Required. _Yes X No & Cable Services Director DATE- Ci l Z` Uso DATE- 4 ra W Stewart, City Manager .i u Background & Discussion Continued Adult Materials $55,700 Youth Materials $30,000 School Library Materials 3,000 Total $88,700 (2) OCLC, Inc provides online cataloging services at an annual amount of $15,000. (3) EBSCO Subscriptions Services delivers periodical and journal subscriptions for $14,000 (4) Innovative Interfaces, Inc provides maintenance of the Library's online network system This includes all hardware and software items for support of our web -based catalog, circulation, and administrative modules of the Millennium system for a total amount of $24,000 NINETH AMENDMENT TO THE AGREEMENT NO. 2235 BETWEEN INNOVATIVE INTERFACES, INC., AND THE CITY OF EL SEGUNDO THIS NINETH AMENDMENT ( "Amendment") to Agreement No 2235 is made and entered into this 1 st day of October 2006, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and INNOVATIVE INTERFACES, a company incorporated under the laws of the State of California ( "CONTRACTOR ") Pursuant to Agreement No 2235 ( "Agreement "), executed by the parties on or about April 6, 1993 and subsequently amended, the term of the agreement is extended until September 30, 2007 2 This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date 5. Except as modified by this Amendment, all other terms and conditions of Agreement No 2235 remain the same CITY OF EL SEGUNDO INNOVATIVE INTERFACES, Inc Z Jeff Stewart City Manager ATTEST Cindy Mortesen, City Clerk APPROVED AS TO FORM. Mark D Hensley, City Attorney By. Karl H Berger, Assistant City Attorney �11u EL SEGUNDO CITY COUNCIL MEETING DATE- September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding approval of annual on -going service agreements, individual contractor instructor agreements and Issuance of blanket purchase orders for FY 2006 -07 in excess of $10,000 for the Recreation and Parks Department (Fiscal Impact $469,200) RECOMMENDED COUNCIL ACTION: 1 Authorize the City Manager to execute standard Individual Contract Instructor Agreements and issuance of blanket purchase orders to instructors 2 Authorize the issuance of a purchase order (year 2 of 5) to Studio Printing for publication of the quarterly "Inside El Segundo /Recreation and Parks Brochure ", not to exceed $39,700 for FY 2006 -2007 (subsequent years are subject to negotiation with regards to material /paper costs only) 3 Authorize the Issuance of a blanket purchase order to Lane Donovan Partners, LLC (Contract #3399) for management services of The Lakes at El Segundo municipal golf course, for an amount not to exceed $108,000 4 Authorize the City Manager to enter Into a contract for ongoing services, as approved to form by the City Attorney with South Bay Youth Project for on -site counseling services at El Segundo High School, not to exceed $33,500 5 Authorize the issuance of a blanket purchase order to Great Scott Tree Service (Contract #3476) for tree trimming services in the City of El Segundo, for an amount not to exceed $100,000 6 Alternatively discuss and take other action related to these Items BACKGROUND & DISCUSSION- 1. Individual Contract Instructor Agreements Effective FY 2003 -04 contract Instructor agreements were standardized with a 70°/x/30% ratio determined by the actual enrollment fees received Seventy percent is allocated for the Instructor payment with the 30% balance going to the City - Continued on next page - ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT. Operating Budget. Amount Requested, Account Number- Appropriation Required: $871,464 $469,200 001 -400- 5201 - 6205 - $39,700 001 - 400 - 5205 - 6206 - $33,500 001 -400 -5301 - 6214 - $108,000 Project Phase- —Yes X No 001 -400- 5203 - 6206 - $24,000 001 -400 - 5209 -6214- $164,000 001 -400- 5102 - 6206 - $100,000 NA ORIGINATED BY DATE: / Z�O Richard Bru e. D ctor of Recreation and Parks 9 j � Jeff 1 1 BACKGROUND & DISCUSSION (continued), 1. Individual Contract Instructor Agreements (continued): The individuals and companies listed below have provided and will continue to provide year -round program instruction to various sections within the Recreation Division, allowing the City to offer a variety of class opportunities to the community, each generating over $10,000* annually in payments Michael Beahm, Theater Arts Wanda Borgerding, Youth Musical Fun for Tots Victoria Elia, Adult Yoga Diane Graner - Gallas, Masters Swim Team Jazzy Gym, Youth Gymnastics Christine Johnson, Youth Swim Team Amy Lane, Youth /Adult Tennis Aleta Pottenger, Youth Dance, Scrapbooking, Babysitting Kristie Rutledge, Theater Arts Jamie Sanchez, Youth /Adult Tennis (* Payments to individual instructors will reflect 70% of the total revenues collected from enrolled class participants, with the City retaining 30% of the total revenues) 2. Studio Printing for publication of quarterly "Inside El Segundo /Recreation and Parks Brochure ": The City has used the services of Studio Printing for the past five years for printing of the quarterly brochure The City went out to bid in Spring `05 anticipating the completion of the contract Studio Printing was the only vendor to respond to the new RFP for a 5 -year contract Their knowledge of the brochure is of great value to staff The printing costs for printing of quarterly brochures in FY 2005 -06 were $39,000 It is anticipated that the cost for the services in fiscal year 2006 -07 will be $39,700, an increase of $700 to cover increased paper costs 3. Lane Donovan Partners for management of the Golf Course: This Company has been providing the management services for the Golf Course since December 2004 under a month -to -month agreement (Contract #3399) The Golf Sub - Committee and staff will be coming to City Council in FY 2006 -07 to request an RFP be put out for the long term management of The Lakes Golf Course Until that time, staff would like to continue with Lane Donovan as the management company at The Lakes Staff is requesting authorization for issuance of a blanket purchase order not to exceed $108,000, the same amount as for FY'05 -06 4. South Bay Youth Project for On -Site Counseling Services: The City has contracted with South Bay Youth Project (SBYP) to provide on -site counseling services for the youth of El Segundo for several years The counselor, Patrick Parish, is located on -site at El Segundo High School The annual contract for the on -site counseling is $27,498, additionally, the annual membership contribution to the South Bay Coalition is $6,000, bringing the total to $33,500 S. Great Scott Tree Service: The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the community The contractor understands the tree population of the City and agrees to provide the specified services as listed in the bid proposal (menu) This year, staff is requesting approval by City Council for $100,000 for tree maintenance service This is an increase of $25,000 over what was approved in Fiscal Year 2005 -06 EL SEGUNDO CITY COUNCIL STATEMENT MEETING DATE- September 19, 2006 AGENDA HEADING. Co Consideration and possible action regarding approval to Issue blanket purchase orders for on going service agreements for FY 06 -07 in excess of $10,000 for the Fire Department Fiscal Impact $49,550 RECOMMENDED COUNCIL ACTION. 1) Authorize the El Segundo Fire Department to piggyback on the City of Monrovia's Bound Tree Medical, Inc ( "Bound Tree ") Bid #PA05 -002 and authorize issuance of a blanket purchase order to Bound Tree for FY 2006 -2007 for medical and pharmaceutical supplies, 2) Authorize the issuance of a blanket purchase order for FY 2006 -2007 to UCLA Center for Pre - Hospital Care for continuing education, defibrillation training and AED program oversight, 3) Alternatively, discuss and take other action related to this Item BACKGROUND AND DISCUSSION. Bound Tree Medical, Inc The El Segundo Fire Department has been purchasing and storing paramedic medical supplies since 1998 as mandated by the County of Los Angeles, Department of Health Services Last year, the Fire Department utilized an opportunity to piggyback the ordering of supplies from Trl- Anim Health Services, Inc , through the Orange County Fire Authority to take advantage of pricing and terms The Department stopped using Tri -Anim as its primary supplier in Spring of 2006 due to significant customer service issues The Department began a trial period in April of 2006 utilizing Bound Tree who has addressed past problems related to back - orders and billing issues The service provided by Bound Tree to date has been exceptional Additionally, Bound Tree now offers a full range of pharmaceutical supplies which allows the Department to consolidate these Continued next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT. Operating Budget Amount Requested. Account Number- Project Phase: Appropriation Required. Yes $22,750 (Bound Tree) and $26,800 (UCLA) 001 - 400 - 3203 -5204 Bound Tree 001- 400 - 3202 -6223 and 001 - 400 - 3202 -6214 UCLA NIA _Yes X No ORIGINATED. DATE. 09/11/06 Kevin S Smith, I enm Fire C f REVIEWED DATE: A (� Jeff art, Cit Mana er BACKGROUND & DISCUSSION, continued. types of purchases and receive better pricing with a single vendor The El Segundo Fire Department recommends that the City Council waive the formal bidding process per El Segundo Municipal Code Sec 1 -7 -10, and authorize the Fire Department to purchase medical and pharmaceutical supplies from Bound Tree Medical, Inc The El Segundo Fire Department recommends that the City Council authorize the Fire Department to piggyback on the formal, competitive bid used by the City of Monrovia providing discounts and savings on average of 35% from Bound Tree's normal pricing The Department recommends the authorization of a blanket purchase order to Bound Tree for FY 2006/2007 to allow the purchase of future medical and pharmaceutical supplies UCLA The UCLA Center for Pre - Hospital Care provides education services to the El Segundo Fire Department, through continuing educational services by Evelyn Riley, M Ed , R N , M I C N , who has worked with the department for over nine years. Ms Riley conducts continuing education with staff in pre - hospital and emergency medicine to maintain certification and Iicensure as EMT -Basic or EMT - Paramedic (collectively referred to as "CE" Programs "), primary education to obtain Iicensure as an EMT - Defibrillation ( "EMT -D ") Provider, and provide quality improvement services to maintain or enhance the quality of patient care (referred to as "QI Services ") The Fire Department also has automatic external defibrillators (AEDs) in service which require that personnel who operate this equipment must be trained and certified as Emergency Medical Technician - Defibrillation (EMT -D) In addition, the citywide AED program requires employee training and oversight, and these fees have been absorbed into the existing Fire Department fees The El Segundo Fire Department recommends the authorization of a blanket purchase order to the UCLA Center for Pre - Hospital Care for FY 2006/2007 to enable the Fire Department to continue to receive the services provided by UCLA i 1 1 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE September 19, 2006 AGENDA HEADING. Consent Agenda Consideration and possible action regarding approval of ongoing service agreements and blanket purchase orders for FY 2006 -2007 in excess of $10,000 and possible action to waive the formal bidding process and authorize the continued purchase of gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for the Public Works Department (Fiscal Impact $463,600). COUNCIL ACTION. 1 Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing in an amount not to exceed $230,000. 2 Authorize the Public Works Department to piggyback onto the City of Manhattan Beach, RFP No 678 -06 with Napa Auto Parts, and issuance of a blanket purchase order for purchase of automotive, after - market parts for vehicle and equipment maintenance, not to exceed $25,000. 3 Authorize the Public Works Department to piggyback onto the State of California, Western States Contracting Alliance Master Agreement #7066, and issuance of a blanket purchase order to W W Grainger, Inc for purchase of industrial supplies, materials and equipment needed for maintenance and repair of City facilities such as plumbing supplies, electrical materials and paint, not to exceed $25,000 (Continued on next page) BACKGROUND & DISCUSSION, (Provided on next page) ATTACHED SUPPORTING DOCUMENTS' None FISCAL IMPACT: Operating Budget: Amount Requested Account Number: $463,600 $463,600 001 - 102 -0000 -0801 ($230,000) 001 - 102 - 0000 -0803 ($25,000) 001 - 400 - 2601 - 6215($15,000) 501 -400- 7201 -5207 ($80,000) 501 - 400 - 7102 -6206 ($17,500) Project Phase. NIA Aonrouriation Reauired: No 405 - 400 -0000 -6215 ($30,000) 001 -400- 2601 -5204 ($10,000) 501 -400- 7201 -5207 ($30,000) 501 -400- 7102 -6206 ($13,600) 501 - 400 - 7102 -6253 ($12,500) w , r) . 1. RECOMMENDED COUNCIL ACTION cont'd: 4 Authorize the Public Works Department to piggyback onto the Long Beach Water Department, Agreement No Wd -2664 with S & J Supply Company, Inc for the purchase of waterworks supplies for the City's water system, and issuance of a blanket purchase order in the amount of $30,000 5 Authorize the issuance of blanket purchase order to Metron Farmer in an amount not to exceed $50,000 for the purchase of single het water meters for the City's water system 6 Authorize the City Manager to enter into a professional services agreement in a form as approved by the City Attorney, with American Business Software for software support and custom programming for the utility billing system for water and wastewater services in an amount not to exceed $13,600 7 Authorize the City Manager to enter into a professional services agreement in a form as approved by the City Attorney, with Dataprose for utility billing processing services forwater and wastewater services in an amount not to exceed $30,000 8 Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: 1. Fuel for City Vehicles and Equipment 001 - 102 - 0000 -0801 ($230,000) It is estimated that City vehicles and equipment will consume 65,000 gallons of gasoline and 13,000 gallons of diesel fuel in Fiscal Year 2005 -2006 or approximately or $210,000 Current fuel price trends indicate that the City will expend 10% more on fuel in Fiscal Year 2006 -2007 Generally, fuel is purchased either through spot market purchases or long -term contracts Spot purchasing consists of shopping around each time fuel is needed and purchasing fuel from the lowest priced vendor This type of purchasing usually occurs when the fuel market is volatile. Typically, agencies enter into long -term fuel contracts during periods of fuel price stability Pricing under longterm contacts is tied to a weekly fuel price baseline reported in a weekly industry report and is typically the baseline price plus a markup The recent volatility in the market has forced vendors to raise the markup under long -term contracts to as much as 5% making long -term contracts unattractive. Under the City's last long -term contract through Los Angeles Metropolitan Public Purchasing Agents' Cooperative (LAMPPAC), there was virtually no markup When that contract expired in September 2005, the fuel market was quite volatile and City Council authorized staff to purchase gasoline and diesel fuel through the use of spot market purchases Many agencies including Cities of Manhattan Beach, Culver City and Hawthorne have opted to purchasing fuel through spot purchases in lieu of entering into long -term contracts since the expiration of the LAM PAC contact Staff continuously monitors long -term contracts available in the industry When the terms of long -term contracts improve such that the price is a few cents over the market baseline, staff will again recommend entering into a long -term fuel contract liJ Pursuant to El Segundo Municipal Code (ESMC) § 1 -7 -10, relating to purchases and supplies, the City Council may at any time, by a majority vote and without amending the ESMC, waive purchasing procedures or alter proceedings to fit a specific purchase, when the waiver is not in violation of State law Spot purchasing is the sort of modified purchasing arrangement that requires such a waiver by Council It is possible that the total of purchases from any one vendor may exceed $10,000, therefore, Council approval of spot purchasing is requested Staff will continue to monitor fuel prices and will return to Council for a mid -year budget adjustment if required to cover fuel costs 2. Automotive Parts for City Vehicles and Equipment — Napa Auto Parts 001 - 102 - 0000 -0803 ($25,000) Each year, the Equipment Maintenance Division purchases approximately $100,000 in automotive parts for vehicle and equipment maintenance from several vendors Napa Auto Parts supplies after - market automotive parts After - market parts are generally less expensive and often more readily available than original equipment manufacture parts from dealers Typically, after - market parts consist of filters, belts, hoses, spark plugs, brakes, a variety of miscellaneous operating supplies, and parts for fuel systems, exhaust systems, air conditioning systems, electrical systems and smog control systems Staff recommends piggybacking onto the City of Manhattan Beach, RFP No 678 -06 with Napa Auto Parts for the purchase of automotive, after - market parts in an amount not to exceed $25,000 The City of Manhattan Beach contract was secured through a competitive bid 3. Industrial Supplies, Materials & Equipment for City Facilities — W.W. Grainger 001 -400- 2601 -5204 ($10,000); 001 -400- 2601 -6215 ($15,000) The Government Buildings Division budgets approximately $167,000 00 annually for repair and maintenance of City facilities This includes but is not limited to scheduled non capital improvements, emergency repairs such as broken windows and plumbing repairs, and materials and supplies for HVAC, electrical, plumbing, and painting maintenance projects In FY 2005 -2006, City Council authorized the Government Buildings Division to piggyback onto the State of California, Western States Contracting Alliance Master Agreement #7066 for the ordering of supplies from W W. Grainger The Agreement was secured through a competitive bid process and consists of percentage discounts and competitive pricing on general catalog and On -line products Staff recommends continuing the purchase of industrial supplies, materials and equipment through the State of California, Western States Contracting Alliance Master Agreement #7066 in an amount not to exceed $25,000. 4. Waterworks Supplies — S & J Supply Company, Inc 501 -400- 7201 - 5207($30,000) The Water Division budgets approximately $130,000 00 annually for waterworks supplies for the City's water system This includes but is not limited to pipe, meters, fittings and valves Staff purchases waterworks supplies from approximately five different vendors by shopping around each time a purchase is required. Consistently S & J Supply Company, Inc is the lowest priced vendor �l�i Staff recommends piggybacking onto the Long Beach Water Department, Agreement No. Wd- 2664 with S & J Supply for the purchase of waterworks supplies in the amount of $30,000 The Long Beach Water Department contract was secured through a competitive bid process 5. Water Meters — Metron Farnier & Actaris 501 -400- 7201 - 5207($80,000) The City's water distribution system includes approximately 250 large commercial compound water meters three to eight inches in diameter As large meters age, they become less accurate and tend to register water usage that is below actual consumption It is common in the water industry to replace older large meters as they are typically the greatest source of unbdled water or lost water When meters are replaced, the Water Division installs single het water meters rather than compound water meters The single het meters provide increased metering accuracy, excellent low flow registration, and require less maintenance because there is only one moving part The cost to replace each meter ranges from $1,500 to $4,500, dependent upon size In Fiscal Year 2005 -2006, the Water Division replaced 18 commercial compound water meters with single het meters from Metron Farrier in an amount not to exceed $50 000 Staff plans to continue replacing meters in FY 2006 -2007 and recommends continuing to purchase meters from Metron Farrier in an amount not to exceed $50 000 6. American Business Software 501 -400- 7102 - 6206($13,600) The City has utilized the services of American Business Software (ABS) for several years ABS is the sole proprietor for the City's utility billing system for water and wastewater services ABS has extensive knowledge of the database structure and their service is efficient and responsive ABS services include software support and custom programming PSA ABS services are provided on an hourly basis at a rate of $125 /hour on an as needed /requested basis, not to exceed $13,600. 7. Dataprose 501 -400- 7102 - 6206($17,500);501 - 400 - 7102 - 6253($12,500) Dataprose processes utility bills via a web -base program and prints and malls bills directly to residents. Dataprose has performed satisfactorily for over the last three years. The City is billed per each utility bill that is processed including postage Fiscal Year 2005 -2006 charges for Dataprose billing services are expected to total $25,000 Staff recommends increasing the Fiscal Year 2006 -2007 professional services agreement with Dataprose for utility billing processing services to account for Dataprose rate increases as of September 1, 2006 and additional services requested such as viewing capabilities, not to exceed $30,000 115 IiG EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of annual on -going service agreements and Issuance of blanket purchase orders for FY 06 -07 in excess of $10,000 for the Police Department RECOMMENDED COUNCIL ACTION- 1 Authorize the City Manager to execute a one -year contract with the West Covina Service Group for Computer Aided Dispatching /Records Management System, Mobile Data Computer maintenance and operations, not to exceed $72,500 2 Authorize the City Manager to execute a one -year contract with NICE Systems, Inc for maintenance for the systems used by the Communications Center to record all telephone and public safety radio transmissions, not to exceed $11,500 3 Authorize the City Manager to execute a one -year contract with Motorola for two way radio repair and maintenance of the Communication Center's radio assets and infrastructure, not to exceed $75,000 4 Authorize the City Manager to execute a one -year contract with Oce for copier /printer services, not to exceed $14,004 5 Authorize the City Manager to extend the existing standard Professional Services Agreement with Reach Out Against Drugs (R O A D ) to help fund the R O A D program, not to exceed $10,000 6 Authorize the City Manager to execute a one -year contract with the Prevention of Cruelty to Animals Los Angeles for animal sheltering services, not to exceed $27,000 7 Authorize the City Manager to execute a one -year contract with Enforcement Technology Inc for processing of parking citations /collections, not to exceed $55,000 8 Authorize the City Manager to execute a one -year contract with Wellness Solutions, Inc for a physical trainer to provide direction in the areas of fitness, nutrition and prevention of work related Injuries and rehabilitation, not to exceed $100,000 9 Alternatively discuss and take other action related to these items BACKGROUND & DISCUSSION: See continuation page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $365,004 Amount Requested: $365,004 Account Number: 001-400-3101-6278-$24500 001-400-3101-6203-$14004 Project Phase: Appropriation Required- 1 001 -400- 3107 -6401 - $48,000 001 -400- 3107 -6206 - $86,500 001- 400 - 3107 -6206 - $55,000 N/A _ Yes X No , 0011400- 3105 -6401 - $10,000 001 -400- 3108 -6206 - $27,000 120 -400 -0000 -8104 - $100,000 O T Y DATE: 9112106 a e Police `REVIEW DATE: POT Je ty Manager 4 Z 1 BACKGROUND & DISCUSSION: West Covina Service Group 001 - 400 - 3101 - 6278($24,500) 001 - 400 - 3107 - 6278($48,000) On February 3, 1998, the City Council approved the design, construction and operation of the El Segundo Public Safety Communications Center As part of the overall project, funding was approved and earmarked for Computer Aided Dispatching /Records Management (CAD /RMS) and a Mobile Data Computer (MDC) system, as well as providing software upgrades and on -going maintenance of the systems by the West Covina Service Group The Police Department budget includes $73,000 annually in order to operate and maintain its CAD /RMS and MDC system This amount includes a 24 hours - per -day, seven- days -per- week internal and external interface with state and federal databases for access to criminal records, motor vehicle and drivers' license information The internal interface allows dispatch and records personnel access to this information, the external interface allows field officers wireless access via their mobile data computer Additionally, the West Covina Service Group provides the hardware and software necessary to operate the systems, as well as maintenance and networking monitoring NICE Systems 001 - 400 -3107 -6206 ($11,500) NICE Systems provides a maintenance contract for the systems used by the Police Department to record all telephone calls and public safety radio transmissions to and from the communications center This contract includes two components The first is an Assured Performance Plan and the second is a Software Maintenance Agreement The Assured Performance Plan provides the Police Department technical support and repair of the recording systems Additionally, it provides onsite and remote service support and repair coverage for all hardware and software, as well as problem avoidance software for remote background monitoring and self - diagnostics of the system's hardware platforms against potential faults and failures The Software Maintenance Agreement ensures that the recording system is always providing the highest level of performance and functionality by keeping software current and regularly enhanced to the latest software version through automatic upgrades Motorola 001 -400- 3107 -6206 ($75,000) The Police and Fire Departments utilize Motorola equipment for mobile two -way radio communications Additionally, all related radio system equipment and infrastructure for the El Segundo Public Safety Communications Center is manufactured by Motorola The majority of the previously described equipment is any longer under warranty ii III The City does not employ a radio service technician, therefore, it must contract for such services The City has utilized the services of Motorola to provide for maintenance of its radio assets and infrastructure This maintenance contract contains the following components On -site Infrastructure Response, Technical Support Service, Infrastructure Repair, Radio Repairs, and, Local Radio Support Included within these components are the availability of on -site technical service support 24 hours - per -day, seven - days - per -week Motorola technical services provide support for issues that require a high level of communications systems expertise and troubleshooting by technologists who specialize in diagnosis and resolution of system performance issues, as well as on -site asset and infrastructure repair of all applicable equipment Oce 001 -400- 3101 - 6203($14,004) In June 2004, Council approved a 60 -month piggyback lease on a County of Los Angeles Contract for an Oce copier /printer for the Police Department's Records Division The yearly lease amount was $14,000 The lease amount includes maintenance services on the machine for the repairs and /or replacement of parts, subassemblies, and embedded software to keep the machine in good working order Additionally, the contract provides for up to 360,000 impressions annually, all supplies, including staples and toner cartridges, network printer connectivity, and, training and systems integration Reach Out Against Drugs (R O A D ) 001 - 400 - 3105 - 6401($10,000) This asset forfeiture account helps fund the R O A D community program The group is comprised of parents, teachers and concerned residents whose primary goals and objectives are to promote drug awareness and education utilizing the city school structure and as conduit for the programs and activities they sponsor The intended usage of these funds will be to pay tuition for attendance at peer counseling conferences, books, supplies, "Challenge Day" program activities and support group counseling within the Parenting Program Society for the Prevention of Cruelty to Animals Los Angeles ( SPCALA) 001 -400- 3108 -6206 ($27,000) The SPCALA provides animal sheltering services for the Department's Animal Control program The SPCALA is utilized to shelter dogs, cats, wild animals, etc that are captured, found or given to the Animal Control program The City has contracted with the SPCALA for sheltering services since the Police Department took over all animal control functions .i �i Enforcement Technology Inc 001- 400 - 3101 -6206 ($55,000) Enforcement Technology Inc provides a maintenance contract for the Police Department Traffic Division's Processing system This system is utilized by parking personnel to issue parking citations Enforcement Technology Inc also provides a collection service for delinquent parking citations Wellness Solutions, Inc 120 - 400 - 0000 -8104 ($100,000) The Wellness Program has augmented the voluntary Fitness Program by offering guidance and standards to all employees A qualified physical trainer from Wellness Solutions, Inc provides contemporary, life long modifications in high risk factor areas The program provides direction in the areas of fitness, nutrition and prevention of work related injury, rehabilitation and behavioral health EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding approval of a three year Memorandum of Understanding between the City of El Segundo and the California Teamsters Public, Professional and Medical Employees' Union, Local 911 (Supervisory and Professional Employees' Bargaining Unit) (Fiscal Impact $380,150 over 3 years) RECOMMENDED COUNCIL ACTION: 1) Approve the Agreement 2) Adopt Resolution approving Memorandum of Understanding 3) Alternately, discuss and take other action related to this item BACKGROUND & DISCUSSION. In June 2006, staff and representatives of the Union and the bargaining unit began meeting and conferring, pursuant to Sections 3500 et seq of the California Government Code, for the purpose of obtaining a labor agreement Agreement was reached during the week of September 4, 2006 The estimated net fiscal impact of the agreement over the three year term is $380,150, which includes the provision of the SPEA sharing 50% of the future increased medical costs beginning in the second year of the agreement and sharing 1 % of the cost of a Public Agency Retirement System retirement enhancement beginning in the third year of the agreement ued ATTACHED SUPPORTING DOCUMENTS: 1) Agreement 2) Resolution approving Memorandum of Understanding 3) Tentative Agreement between the Supervisory and Professional Employees' Association and the City of El Segundo FISCAL IMPACT: $380,150 (over 3 years) Operating Budget: $380,150 Amount Requested. $380,150 Account Number: Various Project Phase: Appropriation Required: _ Yes X No ORIGINATED BY' bf i _ Bret M Plumlee, Director of Administrative Services City DATE- September 7, 2006 �/f Agenda 549 is ' 9 BACKGROUND & DISCUSSION The three year Memorandum of Understanding provides for the following Year 1 of the Contract 1) 4 5% salary increase 2) Increase in uniform cleaning allowance from $240 or $396 per year to $400 per year 3) Bilingual pay of 2 5% for employees demonstrating written and conversational fluency in an approved language 4) Longevity pay of 5% for employees with 20 years of continuous service with El Segundo 5) Certification pay of 5% for Water Supervisor and Wastewater Supervisor 6) Maximum allowable accumulation of compensatory time off increased from 60 hours to 80 hours 7) Expanded eligibility for educational incentive pay 8) State Disability Insurance (SDI) Program coverage through the California Employment Development Department 9) Eligibility to cash in 100% of employees annual vacation accrual 10) Increase of additional pay used for PERS medical insurance from $807 to $890 per month Year 2 of the Contract 1) Cost of Living Adjustment between 3% and 5 %, based on the CPI for the Los Angeles - Riverside- Orange County geographical area 2) Agreement to equally share in future increased medical costs above the rate in effect on January 1, 2007 Year 3 of the Contract 1) Agreement to contract with the Pubic Agency Retirement System (PARS) to provide the 5% @ 55 retirement enhancement formula for employees 1) at least 55 years of age, 2) having completed 15 years of continuous service with the City of El Segundo and 3) service or disability retiring from the City of El Segundo Bargaining unit members will contribute 1 % of the cost of this new benefit 2) Agreement to reopen the Memorandum of Understanding if any of the City's bargaining units have agreed 1) to place a cap on the City's medical contribution, 2) to share increases in medical costs by an amount greater than 50 %, and 3) to discuss any proposal for potentially limiting medical plans and options available to retirees Additionally, the new Memorandum of Understanding reflects agreement on six non- economic sections containing new and /or revised language n MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO AND CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 SUPERVISORY AND PROFESSIONAL EMPLOYEES' BARGAINING UNIT ARTICLE I - SECTION 1 Pursuant to the provisions of the City of El Segundo Resolution No 3208, establishing procedures governing employer - employee organization relations, the City of El Segundo (hereinafter referred to as the'City' and 'Employer' (interchangeably) has recognized the California Teamsters Public, Professional and Medical Employees Union, 911, an affiliate of the International Brotherhood of Teamsters (hereinafter referred to as the 'Union') as the exclusive representative of employees within the bargaining unit consisting of the following classified positions Accountant Administrative Analyst Civil Engineering Associate Community Cable Program Manager Construction Coordinator Crime Prevention Analyst II Crime Prevention Analyst I Emergency Services Coordinator Environmental Safety Manager Equipment Maintenance Supervisor Facilities Maintenance Supervisor Fire Marshal Librarian I Network Technician Park Maintenance Supervisor Plan Check Engineer Plans Examiner Police Records Supervisor Principal Fire Prevention Specialist Program Coordinator Property Owner Coordinator Recreation Supervisor Residential Sound Insulation Manager Senior Accountant Senior Administrative Analyst Senior Building Inspector Senior Civil Engineer Associate Senior Planner Street Maintenance Supervisor Technical Services Analyst Wastewater Supervisor Water Supervisor -Z ti J SECTION 2 The City recognizes the Union as the representative of the employees in the classifications and assignments set forth in Section 1, above, for the purpose of meeting the joint obligations of the City and Union as set forth within the Meyers- Milias -Brown Act, Government Code 3500 et seo SECTION 3 The term of this Memorandum of Understanding (MOU) shall commence on October 1, 2006 and end on September 30, 2009 ARTICLE II - NON - DISCRIMINATION Neither the City nor the Union shall discriminate against any employee because of race, color, age, creed, national origin, sex, handicap, medical condition, marital status, or union activities in any matter ARTICLE III - HEALTH AND WELFARE SECTION 1 Health Insurance - Supervisory employees participate as members of the PIERS administered Public Employees' Medical and Hospital Care Program Employees have a choice of HMO and Indemnity medical coverage plans SECTION 2 Alternative Medical Plans - During the term of this agreement, the City may reopen the contract in order to consider alternatives to the PERS medical plan The City agrees that it will only propose plans that provide for a cost - effective, comprehensive medical package for employees and their families (i e , provides comparable benefits to current plan, including portability) There will be no change in insurance plans prior to January 2006 without agreement of the parties SECTION 3 Dental Insurance - The City provides fully paid dental insurance for the employee and all eligible dependents SECTION 4 Optical Insurance - The City provides fully paid optical insurance for the employee and all eligible dependents SECTION 5 Life Insurance - Employees are provided a fully paid $50,000 term life insurance policy Additional coverage for self ($100,000 maximum) and for family members maybe purchased at group rates by the individual employee SECTION 6 Insurance Cap —The City's aggregate contribution for current dental, optical and life insurance shall be capped at $152 80 per month The City shall provide optical benefits for each employee and the employee's dependents through the Joint Council of Teamsters 42 Welfare Trust Fund Plan Within the monthly contribution cap currently established for dental, optical and life insurance coverage, the City's monthly contributions toward dental and life insurance coverage for an employee shall be made after the City's full monthly vision benefit contribution for an employee and his /her dependents has been made SECTION 7 Long Term Disability Insurance (LTD) - The City provides all supervisory personnel with a fully paid long term disability insurance policy which allows continuance of 66 -2/3 % of the first $7,500 of the employee's monthly salary The policy applies to non -lob related occurrences and benefits are payable following a 60 day waiting period The maximum benefit period varies on the basis of the employee's age at the time disability begins 2 SECTION 8 Workers Compensation - The City provides employees who receive fob related injuries that are compensable under California Worker's Compensation Laws 75 % of their regular monthly salary for a period of up to one year SECTION 9 Flexible Spending Account - Pursuant to applicable federal laws, the City allows for payment of employee paid insurance premiums, non - reimbursed medical expenses and /or dependent care expenses with pre -tax dollars Parhapation in the program is voluntary SECTION 10 Bereavement Leave - The present practice of granting three (3) working days of bereavement leave per incident shall be increased to forty (40) hours per incident in those circumstances where travel to a funeral or other memorial proceeding is 500 or more miles one way as measured from the El Segundo City Hall Additionally, the definition of the immediate family whose funeral or memorial proceeding qualifies for use of bereavement leave, shall include the children, parents, siblings, grandparents of the employee, the employee's spouse or significant other SECTION 11 California State Disability Insurance (SDI) Program —The City will take all the necessary administrative steps, as expeditiously as possible, to provide Union employees with State Disability Insurance Program coverage through the California Employment Development Department All actual costs associated with participation in the State Disability Program will be the responsibility of Union employees ARTICLE IV - RETIREMENT SECTION 1 Effective November 8, 2000, employees participate in the Public Employees Retirement System (PERS) 2% at 55 Miscellaneous Plan The Plan's retirement benefits are integrated with Social Security The City pays both the employers and the employees required contribution to PERS Social Security contributions are equally shared by the City and the employee The Senior Fire Protection Analyst shall for the term of the agreement participate as a local Safety member pursuant to Government Code 20019 under the PERS System Effective January 1, 1992, the City's contract with PERS was amended to include the single highest year retirement calculation option The present City contract with PERS also calls for incremental yearly increases in the City contribution towards retirees' medical coverage (currently $375 per month) so that by 1995 the contribution for current employees and retirees will be equal SECTION 2 Retiree Medical Insurance Contribution - A member of the Union will be eligible to receive the City - provided retiree medical insurance contribution, which is equal to that provided to an active Union member, after a minimum of 5 full -time years of service with the City of El Segundo SECTION 3 Deferred Compensation Plan - Employees are eligible to participate in the International City Management Association Retirement Corporation (ICMA -RC) and the Nationwide Retirement Solutions (NRS) Deferred Compensation Plans Participation is voluntary and there is no City contribution to the plan 3 SECTION 4 Leave Payoff - Employees separating from the City service are paid the accumulated total of their unused vacation leave and personal floating holiday leave SECTION 5 Government Code 20022(a)(1) provides that compensation for purposes of computing PIERS retirement benefits includes remuneration paid in cash because of holidays, sick leave and vacation, as well as other remuneration furnished in payment for services This MOU section memorializes that members of this unit have been contractually eligible to receive City paid cash equivalencies for vacation, sick leave and floating holidays accrued during the employee's final year of employment Said members have also been eligible to receive a cash distribution equal to the monthly differential between $500 00 and the monthly amount designated by each member for funding health insurance and similar programs (herein referred to as an insurance differential ) Pursuant to City Council action in December 1991, the former man agement/confidential unit was modified, with members of this Supervisory Unit being removed from the then existing management/confidential unit The classifications now contained within this Supervisory Unit being removed from the then existing management/confidential unit The classifications now contained within this Supervisory Unit were included within the prior management/confidential unit and City contractual agreements prior to December 1, 1992 to provide the management/confidential unit members with payment for vacation, sick leave and floating holidays accrued during the final year of employment, as well as the above insurance differential, fully inured to the benefit of those classifications now within the Supervisory Unit On June 2, 1992, the City Council adopted the first Memorandum of Understanding between the City and the Supervisory Unit, with Article VII of said MOU providing in pertinent part that all wages, hours and terms and conditions of employment in full force and effect prior to the adoption of the MOU, are to remain in full force and effect and are to be set forth within a later document entitled a Comprehensive Memorandum of Understanding As members of the prior management/confidential unit, those classifications within the Supervisory Unit were therefore subject to earlier Council determination providing the described paid remuneration for vacation, sick leave and floating holidays accrued during the final year of employment, as well as the above insurance differential, and the June 2, 1992 Memorandum of Understanding contractually signifies that said benefits are to remain in full force and effect unless and until altered pursuant to the meet and confer process This "Comprehensive Memorandum of Understanding" thereby codifies pre- December 1992 contractual provision of the stated compensation benefits to unit members SECTION 6 Public Agency Retirement System (PARS) - Effective October 1, 2008, the City will contract with the Public Agency Retirement System (PARS) to provide additional retirement benefit for eligible union employees Eligible employees are those who are 1) 55 years of age or older, 2) have completed 15 years of continuous service with the City of El Segundo and 3) service or disability retire from the City of El Segundo Eligible employees are entitled to receive the PARS 5 @ 55 retirement enhancement formula as a supplement to the City's 2% @ 55 Public Employees' Retirement System formula Effective October 1, 2008 Union employees will contribute 1 % of their total pay via payroll deduction, as their share of the cost of the PARS retirement benefit 4 jf ARTICLE V - SICK LEAVE SECTION 1 Employees accrue sick leave at a rate of eight (8) hours per month The maximum carryover of sick leave from November 30 to December 1 of each year is six hundred (600) hours City provides a seventy percent (70 %) payoff each December 1 of any accumulated sick leave hours above the maximum carryover Employees who, on July 1, 1998, had an accumulated sick leave balance higher than six hundred (600) hours will have a maximum carryover equal to their accumulated sick leave balance on that date No such maximum carryover can be greater than one thousand fifty -six (1056) hours Should an employee's personal sick leave accrual limit drop below six hundred (600) hours, their future maximum carryover shall not be allowed to exceed six hundred (600) hours Employees, with at least five (5) full years of service with the City, receive payment for eighty percent (80 %) of their accumulated sick leave upon service retirement, disability retirement, or death SECTION 2 Annual Medical Examination - Employees are eligible for a fully paid comprehensive medical examination each year The City currently utilizes Westchester Medical Group /Center for Heart and Health for the examinations The results of the examination include extensive written documentation and feedback, fitness consultation, recommended further testing and /or adjustments to current lifestyle practices and ongoing monitoring Up to two (2) days of sick leave may be used each year for physical examinations SECTION 3 Sick Leave Usage for Family Care - Affected employees are eligible to utilize a maximum of six (6) available eight (8) hour days of sick leave per calendar year in order that care maybe provided to immediate family members suffering from illness or injury The term "immediate family member" shall exclusively include the children, parents, siblings, grandparents of the employee, the employee's spouse or significant other "Immediate family member' shall also include mother -in -law and father -in -law The City shall require each affected employee utilizing sick leave for said purpose to provide in writing a sworn statement evidencing the facts justifying the use of sick leave in this regard SECTION 4 Catastrophic Illness Leave -An employee may transfer sick leave, vacation or compensatory leave to a sick leave bank to be donated to an employee who is experiencing catastrophic illness and has exhausted all personal sick leave Such a transfer can be made on July 1 of each year on forms provided by the City of El Segundo The City has the right to verify all catastrophic illnesses before donation from the sick leave bank ARTICLE VI - EMPLOYEE ASSISTANCE PROGRAM (EAP) Provides confidential assistance, referrals and counseling to the employee and members of the immediate family The program is designed to provide professional assistance and support to help employees and their families resolve problems that affect their personal lives or job performance ARTICLE VII - VACATION SECTION 1 Employees shall receive either "ORIGINAL ACCRUAL SCHEDULE" Years of Service Days Upon completion of 1 -7 years 12 days 8 -14 years 17 days 15 or more 22 days or "ALTERNATIVE ACCRUAL SCHEDULE" From commencement of the 1 st year of service through and including completion of the 5th year of service - Twelve (12) vacation days accrual per year, with a day being the equivalent of eight (8) hours, From commencement of the 6th year of service through and including completion of the 10th year of service - Fifteen (15) vacation days accrual per year, with a day being the equivalent of eight (8) hours, From commencement of the 11th year of service through and including completion of the 15th year of service - Eighteen (18) vacation days accrual per year, with a day being the equivalent of eight (8) hours, From commencement of the 16th year of service and for all years of service thereafter - Twenty -two (22) vacation days accrual per year, with a day being the equivalent of eight (8) hours An employee desiring to participate in the alternative accrual schedule shall so advise payroll in writing of their election, no later than September 6, 1994 Failure to advise of an election to accrue vacation pursuant to the alternative schedule shall result in the employee continuing to accrue vacation on the original schedule An election to accrue pursuant to the alternative schedule or maintenance of accrual pursuant to the original schedule, shall be irrevocable SECTION 2 Employees may use their accrued vacation leave after six (6) months of employment SECTION 3 Maximum accumulation of vacation allowed is the equivalent of two (2) years service accrual 6 i�� SECTION 4 Employees who have completed one year of service may receive cash payment in lieu of accrued vacation time up to a maximum of 100% the annual accrual to which they are entitled by length of service Employees may exercise this option twice per calendar year ARTICLE VIII - HOLIDAYS SECTION 1 Employees shall receive the following holidays January 1st The third Monday in February The last Monday in May July 4th The first Monday in September November 11th Thanksgiving Day and the Friday thereafter December 24th December 25th December 31 st Floating Holiday (8 hours of paid leave plus any additional hours as may be determined by the City Manager) SECTION 2 In the event any of the above holidays fall on the last day an employee is off on his /her regular days off, the following day shall be observed as a holiday SECTION 3 In the event any of the above holidays fall on the first day of an employee's regular days off, the previous day shall be considered as a holiday SECTION 4 The floating holiday leave may be used six (6) months after the employee's initial appointment date ARTICLE IX - PROFESSIONAL DEVELOPMENT Employees are reimbursed 100% of the cost of tuition and books to a maximum of $1,250 per calendar year for satisfactory completion of work related college courses Requires prior written approval of department head and City Manager and requires a C average or better grade With the approval of the department head and /or City Manager, the City also pays the cost of an employee's professional membership fees and conference, meeting and workshop attendance Employees who participate in the program must sign the following agreement Educational Reimbursement - "I certify that I successfully completed the course(s), receiving at least a grade of'C' or better " (Attach copy of grade verification) Further, I agree to refund the City or have deducted from my final paycheck any educational reimbursement funds received under this program if I should leave the City's employ, voluntarily or through termination, with cause, within one year after completion of the course work forwhich I am to receive reimbursement, in accordance with the following schedule Below is the reimbursement schedule for the full months worked between course completion and resignation dates and the percentage of the total reimbursement to be refunded to the City • n 1 100% 7 50% 2 100% 8 40% 3 90% 9 30% 4 80% 10 20% 5 70% 11 10% 6 60% 12 0% Probationary employees are not eligible to participate in this program ARTICLE X - COMPUTER LOAN PROGRAM Employees are eligible to receive an interest -free loan not to exceed $4,000 for the purpose of purchasing personal computer hardware, software, ergonomically correct furniture and related equipment Loans shall be repaid through payroll deductions over a three (3) year period The City shall retain title, as security, to any equipment purchased through the program until the loan is fully paid off After the fact financing shall be permitted upon the loan applicant receiving prior written approval from the Director of Administrative Services Outstanding loan balances must be paid off at the time an employee separates from the City The Administrative Services Department shall prepare guidelines for implementation of the program and shall update those guidelines periodically as necessitated by changes in technology or organizational requirements ARTICLE XI - SALARY SECTION 1 Salary Adjustments (a) Effective the pay period including October 1, 2006, the base salary set forth within each step of the salary ranges shall be increased by 4 5% (b) Effective the pay period including October 1, 2007, the base salary within each step of the salary ranges shall be increased by a cost -of- living adjustment (COLA) based on a floor of 3% and a ceiling of 5% The COLA will be based on the average Consumer Price Index (CPI -U) in the Los Angeles - Riverside- Orange County geographic area for the nine month period from December, 2006 to August, 2007 (c) The City and the Association agree that should the City Employees Association or the Police Support Services Employees Association Bargaining units in future contract negotiations be provided an enhanced PERS Retirement formula, e g , 2 5% @ 55, 2 7% @ 55 or 3 0% @ 60, the Supervisory and Professional Employees Association would receive a salary increase in that year which is reduced by 1 % and would represent the cost of increasing the City's employee contribution rate from 7% to 8% SECTION 2 Additional Pa v - Effective December 30, 2000, employees shall be paid a monthly distribution of Six Hundred Dollars ($600 00) as additional pay The City shall pay the employer's and the employee's PERS contribution on the $600 00 of additional pay (a) Effective January 1, 2007, the City's contribution towards medical coverage will be determined by the current (12/1/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) 8 i J 0 (b) Effective January 1, 2008, the City's contribution towards medical coverage will be determined by the current (12/1/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) Any increase in medical costs above the rate in effect January 1, 2007 will be shared 50% by the City and 50% by the employee (c)' Effective January 1, 2009, the City's contribution towards medical coverage will be determined by the current (1211/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) Any increase in medical costs above the rate in effect January 1, 2007 will be shared 50% by the City and 50% by the employee If any of the City's other bargaining groups agree to either place a cap on the medical contribution provided by the City or increase the sharing of the increased cost above 50 %, the City and Supervisory and Professional Employee's Association (SPEA) mutually agree to reopen the Memorandum of Understanding beginning immediately after negotiations have been completed in 2008 with the Police Officer's Association and the Firefighter's Association The City and the SPEA will also discuss any proposal for potentially limiting medical and options available to retirees Any changes in the Memorandum of Understanding based on this reopener would be effective January 1, 2009 SECTION 3 Accelerated Salary Step Advancement - Employees who have yet to reach the top step of their salary range are eligible to receive an accelerated salary step advancement of up to 5% in a 12 month period upon recommendation and approval by the department head and City Manager An accelerated salary advancement is intended to recognize an employee's fob performance which consistently and uniquely exceeds normal expectations SECTION 4 Direct Deposit — The City shall electronically deposit employees' paychecks directly into a savings or checking account designated by the employee Employees shall be responsible for providing the Administrative Services Department with the correct transit routing number of their banking institution and the correct number of the account into which their paycheck will be deposited Exceptions to this policy shall be granted upon an employee's written request to the Finance Director SECTION 5 Use of Personal Vehicle on Official City Business — Employees authorized to use a personal vehicle while on official City business will receive mileage reimbursement at the rate approved by the Internal Revenue Service Use of a personal vehicle will not be authorized if a City motor pool vehicle is available to the employee Under appropriate circumstances, Department Heads may approve exceptions to the requirement to utilize available motor pool vehicles SECTION 6 Educational Incentive Pa v — Eligible employees shall be entitled to receive educational incentive pay The educational incentive pay shall be equal to five percent (5 %) of the employee's base salary and shall be paid at the same times and in the same manner as base salary Eligibility for educational incentive pay is limited to those employees who (a) are working in a fob classification that does not require a bachelor's degree or higher degree to qualify for the classification, and (b) were awarded such degree in one of the mayors of public administration, business administration, engineering, or other job- related mayor, which had been approved by the department head, in writing SECTION 7 Bilingual Pay —An employee who demonstrates conversational and written fluency in a language approved by their Department Head and who is assigned duties in which such language skills are regularly used, shall be entitled to bilingual pay of 2 5% above his or her base pay 1 V j 9 The City will be responsible for utilizing a standardized, industry accepted test (such as Berlitz, Inc) to determine an employees qualifications for bilingual pay SECTION 8 Longevity Pay — An employee who has completed twenty (20) years of continuous service with the City of El Segundo shall be entitled to longevity pay of 5% above his or her base pay SECTION 9 Certification Pav— Employees occupying the job classifications of Wastewater Supervisor and Water Supervisor shall be entitled to certification pay of 5% above his or her base pay for obtaining and maintaining a certification above the level required on the City Council approved class specification Eligible certifications will be determined by the employee's Department Head ARTICLE XII - UNIFORMS Employees occupying the following job classifications shall have uniforms and footwear provided and replaced by the City Crime Prevention Analyst 1 /II Emergency Services Coordinator Environmental Safety Manager Equipment Maintenance Supervisor Facilities Maintenance Supervisor Fire Marshal Park Maintenance Supervisor Police Records Supervisor Principal Fire Prevention Specialist Senior Building Inspector Street Maintenance Supervisor Wastewater Supervisor Water Supervisor Department Heads will determine appropriate uniform and footwear for employees occupying Departmental job classifications Style and cost will be determined solely by the City, with the Association provided the opportunity for information input The determination of the City shall not be subject to administrative orjudicial appeal Uniform cleaning services shall be provided by the City In addition, a Union member occupying the fob classifications of Environmental Safety Manager, Principal Fire Prevention Specialist, Fire Marshal, Crime Prevention Analyst 1 /II, Emergency Services Coordinator, Police Records Supervisor and Senior Building Inspector shall receive a uniform cleaning allowance of $400 per year ARTICLE XIII - OVERTIME SECTION 1 Fair Labor Standards Act — Overtime Compensation (a) Pursuant to the Fair Labor Standards Act, employees occupying the classifications and assignments described in Article I, Section I, are entitled to overtime pay at the rate of one and one -half (1 5) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day workweek, commencing at noon on Friday and ending at noon on Friday 10 SECTION 2 Definition of hours worked for overtime - Computation purposes The following shall not be considered as time worked for purposes of computing entitlement to overtime compensation Meal breaks, Utilization of paid or non -paid leaves of absence (including but not limited to vacation leave, sick leave, holiday leave, leave without pay, compensatory time off, 3 All travel time to and from the work site when responding to a regularly scheduled shift, 4 All time in off -duty voluntary training assignments (homework, study time, meal time, sleep, etc ) 5 All off -duty travel, 6 All time for personal preparation and clean up, Any other time not deemed hours worked by the FLSA SECTION 3 Overtime Authorization No employee shall be eligible for receipt of overtime compensation unless the working of overtime hours has been specifically authorized in advance by the employee's supervisor SECTION 4 Affected employees shall be entitled to accumulate a maximum of eighty (80) hours of compensatory time off Utilization of compensatory time off shall be subject to approval of the affected employee's department head SECTION 5 Affected employees ordered by a supervisor to return to a designated worksite other than during the employee's regularly scheduled hours of work and at a time not contiguous with said regularly scheduled hours of work, shall be provided a minimum of four (4) hours work time credit Said minimum of four (4) hours shall then be included within the work period described in Section 1 for computation of overtime purposes ARTICLE XIV - GRIEVANCE PROCEDURE SECTION I DEFINITION OF TERMS A Grievance - A grievance is a violation, misinterpretation or misapplication of a specific written departmental or agency rule or regulation or a specific provision of a memorandum of understanding A grievance is distinct from an appeal in that it is a violation, misinterpretation or misapplication of a specific written departmental or agency rule and /or policy or a specific provision of a memorandum of understanding B Grievant - A grievant is an employee or group of employees adversely affected by an act or omission of the agency 'l 11 1 J C Day - A day is a calendar day D Immediate Supervisor - The first level supervisor of the grievant SECTION II TIME LIMITS A Compliance and Flexibility - With the written consent of both parties, the time limitation for any step may be extended or shortened B Calculation of Time Limits - Time limits for appeal provided in each level shall begin the day following receipt of a written decision or appeal by the parties C Failure to Meet Timeliness - Failure at any level of this procedure to communicate the decision on a grievance by the City within the specified time limits shall permit lodging an appeal at the next level of the procedure within the time allotted had the decision been given If the grievance is not processed by the grievant or grievants in accordance with the time limits, the decision last made by the City shall be deemed final SECTION III PROCEDURE Grievances will be processed following the procedures set forth below A Level I - Within ten days of the date the employee reasonably knew or should have known of the incident giving rise to the grievance, the employee should make an effort to resolve the grievance informally with the employee's immediate supervisor The supervisor shall hold discussions and attempt to resolve the grievance within five (5) days B Level It - In the event such efforts do not produce a mutually satisfactory resolution, the grievant shall have ten (10) calendar days to file a formal written grievance after the employee's immediate supervisor is unable to resolve the grievance through the discussion process Under no circumstances may a grievance be filed more than twenty -five (25) days from the date the employee knew or should have known of the incident giving rise to the grievance 1 Procedure for Filing a Grievance - In filing a grievance, the employee should set forth the following information a The specific section of the departmental or agency rules or regulations allegedly violated, misinterpreted or misapplied b The specific act or omission which gave rise to the alleged violation, misinterpretation or misapplication c The date or dates on which the violation, misinterpretation or misapplication occurred d What documents, witnesses or other evidence supports the grievant's position e The remedy requested 12 " 1J�1 C Level III - If the grievance is not resolved by the immediate supervisor the grievant may present the grievance in writing to the department head within five (5) days The department head will respond in writing within ten (10) days D Level IV - If the grievance is not resolved by the department head, the grievant may present the grievance in writing to the City Manager within five (5) working days The City Manager or designee will conduct an informal hearing and render a decision Each party shall have a right to present witnesses and evidence at the hearing The conclusions and findings of this hearing shall be final SECTION IV MATTERS EXCLUDED FROM THE GRIEVANCE PROCEDURE A The grievance procedure is not intended to be used for the purpose of resolving complaints, requests or changes in wages, hours or working conditions B The procedure is not intended to be used to challenge the content of employee evaluations or performance reviews C The procedure is not intended to be used to challenge the merits of a reclassification, lay -off, transfer, denial or reinstatement, of denial of a step or merit increase D The procedure is not intended to be used in cases of reduction in pay, demotion, suspensions or a termination, but is subject to the formal appeal process as outlined in Ordinance 586 SECTION V CONFERENCES Grievants and City representatives, upon request, shall have the right to a conference at any level of the grievance procedure SECTION 4 EMPLOYEE APPEALS FROM DISCIPLINARY ACTIONS A Any permanent employee in the Classified Service who has been suspended, for a period of six (6) days or more, demoted, dismissed, or reduced in pay shall have a period of ten (10) days following written notification in which to file an appeal or answer the charges B The employee shall forthwith be given in said written notification a statement of the extent and nature of any disciplinary action and a full explanation of the reasons for the action including specific information as to time and place of incidents C Each disciplinary action shall automatically be given administrative review by the City Manager, immediately after the written notification, and the City Manager may countermand the disciplinary action or modify the discipline imposed prior to any hearing as hereinafter provided D Appeals and requests for hearings shall be filed with the City Manager, and then immediately referred to the Los Angeles County Civil Service Commission or City •a 13 �JJ Council, as the case may be E The Commission shall have the right to refuse to hold a hearing in any case in which the appellant fails to present sufficient grounds to warrant a hearing Procedures for all hearings to be conducted by the Count shall be in accordance with the Rules of the Los Angeles County Civil Service Commission ARTICLE XV - LAYOFF SECTION 1 Grounds for Layoff - Whenever, in the judgment of the City Council, it becomes necessary to reduce the workforce because of a lack of funds, lack of work or reorganization, an employee maybe laid off, reduced in classification or displaced by another employee Such layoff, reduction or displacement shall result from action of the City Manager or his designee Such action shall not entitle the laid off, reduced or displaced employee to a right of appeal The City Manager shall recommend to the City Council each classification to be effected by any such change SECTION 2 Notice to Employees - An employee filling a full time position shall be given fourteen (14) calendar days prior notice of lay off Employees transferred, reduced or displaced shall be given five (5) calendar days notice The City Council may approve a reduction in the notice requirements, if so recommended by the City Manager SECTION 3 At -Will Employees - The City Manager retains the right to layoff or alter the work assignment of the following employees at any time without notice or right of appeal emergency employees, temporary or seasonal employees, part -time employees, original probationary employees, promotional probationary employees and employees designated as at -will The promotional probationary employee shall revert to his /her previously held classification and position without loss of seniority SECTION 4 Procedures for Layoff - A permanent employee in a classification effected by a reduction in force shall be laid off based on seniority in City service, that is the employee with the least City service shall be laid off first, followed by the employee with the second least City service, etc Seniority shall be determined by hire date SECTION 5 Breaking Ties - Provided that seniority, hiring date is equal retention points for fob performance shall be credited on the basis of the average of the overall evaluation ratings for the last three (3) years in a classification, provided the last rating had been filed at least thirty (30) days prior to the date of the layoff notice Retention points are as follows 1 "Unsatisfactory" rating - 0 retention points 2 'Improvement needed" rating - 6 retention points 3 "Satisfactory" rating - 12 retention points 4 "Exceeds expectations" rating - 18 retention points 5 "Outstanding" rating - 24 retention points SECTION 6 Reduction to a Vacant Position - An employee designated for layoff as a result of abolition of a position or classification may be offered appointment to a vacant position in a lower classification, if the employee is qualified by education and /or experience for such position If there is more than one qualified employee eligible to be offered such appointment(s), the offer(s) shall be based on seniority, with the employee with the highest seniority offered the position first, then the 14 i.)fi next highest, etc If the employees have the same seniority, then the procedure for breaking ties set forth above shall apply An employee accepting such appointment shall be placed on the step for the lower classification most closely corresponding, but in no case higher, than to the salary step of his /her previously held position, and the employee will be assigned a new salary anniversary date on the effective date of the appointment SECTION 7 Displacement Rights - An employee designated for layoff as a result of abolition of a position or classification may displace (bump) an employee in a lower classification, if the employee previously held permanent status in such classification An employee who is bumped shall be laid off in the same manner as an employee whose position or classification is abolished SECTION 8 Salary Placement - An employee who is assigned to a lower classification as a result of a displacement (bump) shall receive the compensation reflected by the step of the salary range of the new classification closest to the compensation of the employee in the previous classification, and the employee will also be assigned a new salary anniversary date on the effective date of the appointment An employee accepting such appointment shall be placed on the step for the lower classification most closely corresponding, but in no case higher, than the salary step of his /her- previously held position, and the employee will be assigned a new salary anniversary date on the effective date of the appointment The employee shall, however, retain seniority while his /her name remains on a reemployment list or lists, as set forth in subsection 9 SECTION 9 Reemployment List - The names of permanent employees who have been laid off under this section (including employees who bumped down) shall be placed, in order of seniority from highest to lowest, on a reemployment list for their classification or any lower classification for which the employee is qualified by education and /or experience Persons on such lists shall retain eligibility for appointment there from for a period for three years from the date their names were placed on the list As a vacancy within a classification or a lower related classification becomes available, the name appearing at the top for the list shall be offered the opportunity to fill the vacancy The name of an individual selected from the list to fill the vacancy who refuses the re- employment offer shall be permanently removed from the re- employment list without right of appeal Laid -off employees do not earn seniority credit or benefits while on the re- employment list SECTION 10 Rights upon Reemployment -If a person is reemployed by the City within three years, the employee's accumulated sick leave allowance, seniority and vacation accrual shall be reinstated Employees should be placed on the same salary step previously held upon reemployment ARTICLE XVI - MISCELLANEOUS SECTION 1 Credit Union - Employees are eligible to join the regional Centinela South Bay Credit Union SECTION 2 Temporary Assignment to Higher Classification - Where an employee is qualified for and is required for an appreciable period of time to serve temporarily in and have the responsibility for work in a higher class or position, when approved by the City Manager, such employee, while so assigned, shall receive the entrance salary rate of that class or whatever step thereof that is not less than five percent above his or her present rate, whichever is higher For the purpose of this section, "appreciable period of time" is defined as ten consecutive working days (eight working days if on four /ten plan) or longer 15 i.� en �1 5) minute rov"ded afrfte sure that such loyees shall orkp In order to enf Ol ell at the unit emp their ke the +r b a,n�ng rs of schedule dunes p nttoa ends' Ap b-, el {our ho erfOrmanCe, of encoura9 telya ace the RestP every reconvene p emP1oless are ds lmm0 lately adl SECTION 3 mid P °'nt of to near the es are Prepared r8st-break, such or on the 9rOUn ak era thirty X30) a cor with affe emP10 e fifteen l�5) mare egularlY assigned or rest bra clad of th re d for either m eY hall be conclusion th building where scheduling 5 nr loyees are sentdgald sche wRhmass�9nment. Or other work ah breaks, all affecte Me WorK assignor any accumulaboe result In As regards tun endingdupcedutes at result in breaK t m nor shall ch break deP an PTO h Break shall sad rest or lunch scheduled minute lun racticg5 lunch to ut,hze e earlier than any instance where Pre- existtrrg G�tY P a rest or at a tim need to Provide an employee t0 ut I nar shall fa+lur d work SW k However ' o1 the this MOa d used tim �gularly schedule a lunch F allure by Of said un ees extend of be tcamP be ated m ac dd bon'ally, n of an e be utIhxed to break n ens p ,nation ^banK�n i o{ the employee est or lunch k nme shall be requ�remefos early term a Y unused break am that a r a11aw the missed breaks ant mandate n Said addIt10 aPP icable statutory tO e equivalent to manages e the City, the � s eves have the mOU {S O{ tim Regulations work Hours in am °un make a request for city Rules and ana9e eduled Ve become cif stances, u arly sch Revlew ee or Union may amp Qyee s re9 responsibilities ha EC A Re uest for Reclassifica 1O unit emPloY dunes and TIO A bar9a�nin9 loyees 1 °b t be submitted by S nest twO Years, d an emP The emP�oYee s suPeN�sO Sans for re 0 f the bNO -Year pEnod Men o{ A once eyisor. mh °yge's lob ant over fhe requestfor reclassrf�cat�o�Head concern�n9 recla55�flcati°dnffer s ,m oyes s fl Partme that the e SeNices will sign,{,cantly O {re nest" 10Yee' medm,nistra amp d determ bve process�n ion to the amp to the artment Hea b emPloY Ott U�aOmmendaUon the Director °{ A ee uest, 11 the 1 hanged, stficati0n m step the bm�taVlntten reclas at anysteP shall su review feQ e S, mficantly to conduct the be ubhxed the reclas5�ficationsibil, {ies recess ,bility aid by the ha resP review P the respons a consutt�onsukant will be p dunes and recta vbr,at�On will have utually agree, Staff d the Gill m o{ the a9reed upon ,nitrate the p,v,slon The cost Human Resource r i1 thsv n%0 foCess Howevetion aTIZ09 m PrOCe55 atwn sum of the reclassit�Oa vlew will Provide I nfor os�t�on City classification re n rev\ew ,bilitias of the P eyed at om on fit of r the reclassif�cat�o respons wed and obs G The emPloYeea comPlIl of the dunes and e intervie d {o develop a wilt b ee an eclassif�cation reOvided by the amp °Y the scope an the r anon P similar r,que5tin9 inform ,bditles with The emP101 the validity of the rasp °ns oSitwn pod, 2 ess Ob dunes and employee s p beach, ingla d the workto ass ding 0f the 1 ed cornparin9l�hOrne, Hermosa Torrance, and full understan rm Gardenabeech Santa f�on,ea, Oint of th sure Y will of Gu ve City' Redondo survey, the rri�d p e P salary in the Manhattan beacbr es o1 the salary Positions es, eles For p s Gounty 01105 Ong 16 current pay schedule will be compared to the midpoints of the surveyed public entities for positions with similar education and /or experience requirements Variances of +/- 5% will be considered comparable to the prevailing rate D Action by the Director of Administrative Services - The completed reclassification survey and a draft fob description shall be reviewed by the employee's supervisor and the Director of Administrative Services The Director shall then meet and confer with the Union on the results of the reclassification review The Director shall then make his or her recommendation to the City Manager The Director shall recommend to the City Manager the approval of any reclassification request that reflects a substantial change in the duties and responsibilities of the position If a request for reclassification comes from the Administrative Services Department, the Director of Administrative Services will assume the responsibility of Department Head and the Assistant City Manager will assume the responsibility of the Director of Administrative Services E Action by the City Council - All reclassifications must be approved by the City Council F Effective date of reclassification - Any approved reclassification shall become effective the pay period following approval G Challenge to decision on reclassification request - The Union may challenge the denial of the reclassification request by the Director of Administrative Services, the City Manager or the City Council Any challenge to the denial of the reclassification request will be governed by this section and not by Article XVI, Grievance Procedure If a challenge is made, anew classification review will be completed by a neutral entity selected by mutual agreement of the Union and the City The parties agree to accept the conclusions reached by the neutral entity The cost of the consultant's services will be shared equally by the Union and the City SECTION 5 Seniority - For the purpose of this Memorandum of Understanding, seniority shall be defined as a bargaining unit member's total, continuous employment in a position in the City's classified service Total, continuous employment is that which is uninterrupted by separation and includes 1) actual time worked, 2) authorized leave of absence, both paid and unpaid, 3) family leave, 4) military leave and 5) industrial injury or illness leave For purposes of this section, a leave of absence without pay is limited to a maximum of 90 continuous days SECTION 6 Standby Duty - Standby Duty is the time that employees, who have been released from duty, are specifically required by their supervisor to be available for return to duty when required by the City During Standby Duty, employees are not required to remain at their City work station or any other specified location Standby Duty employees are free to engage in personal business or activities However, standby duty requires that employees Be ready to respond immediately 2 Be reachable by paging device or telephone The City may, in its discretion, provide a paging device (e g , a beeper) to an assigned Standby Duty employee 3 Be able to report to work within one (1) hour of notification 4 Refrain from activities which might impair their ability to perform assigned duties This includes, but is not limited to, abstaining from the consumption of any alcoholic beverage and the use of any illegal drug or incapacitating medication 5 Respond to any call back during the assigned standby period 17 As with any City equipment, any paging device assigned to an employee is the responsibility of the standby employee during the standby assignment The employee is liable for loss or damage to the paging device which is caused by the employee's negligence or intentional acts Failure of an employee to comply with the provisions of standby duty may subject the employee to discipline, up to and including termination of employment with the City For each period of standby duty, employees shall be provided the choice of two (2) hours of compensatory time off or two (2) hours of paid time A period of standby duty shall be defined as one (1) day, commencing at 0001 and ending at 2400 An employee who uses sick leave or vacation leave during a standby period, occurring on or after September 9, 2000, shall not be provided any form of compensation for the standby period, unless the employee's department head approves, in writing, the provision of the normal standby period compensation SECTION 7 Jury Duty - Employees shall be entitled to a leave of absence forjury duty subject to compliance with all of the following conditions ➢ The employee must provide written notice of the expected fury duty to his or her supervisor as soon as possible, but in no case later than 14 calendar days before the beginning of the fury duty ➢ During the first two weeks of jury duty, an employee shall be entitled to receive his or her regular compensation ➢ For any portion of jury duty that extends beyond the first two weeks, such extended fury duty period shall be without pay ➢ Any compensation for such fury duty, except travel reimbursement pay, must be deposited with the Director of Administrative Services ➢ While on jury duty, the employee must report to work during any portion of a day that the employee is relieved of jury duty for three or more consecutive hours ➢ The employee must provide documentation of his or her daily attendance on fury duty ARTICLE XVII - DRUG -FREE WORKPLACE- STATEMENT AND SUBSTANCE ABUSE POLICY, SMOKING POLICY AND BREAK POLICY The parties have met and conferred in good faith regarding the adoption of a drug -free workplace statement and substance abuse policy as well as non - smoking policy and break policy and the same shall be implemented concurrent with adoption of this MOU 18 ARTICLE XVIII- PERSONNEL FILE SECTION 1 The official personnel file of each employee shall be maintained in the Human Resources Division A unit member and /or a Union representative authorized by the member, in writing, may review or obtain copies of material from the employee's file with the exception of material that includes ratings, reports or records which are obtained prior to the employment of the employee involved SECTION 2 Employees shall be provided any copies of derogatory material placed in their official file Employees will be requested to acknowledge they received any derogatory material prior to it being placed in their personnel file SECTION 3 All customer or citizen letters of a positive nature and /or any City commendations, letters of achievements and recognition will be placed in the employee's personnel file ARTICLE XIX - MAINTENANCE OF MEMBERSHIP Upon approval of this agreement by the El Segundo City Council, all unit employees who voluntarily became members of the Union and those unit employees who voluntarily become members of the Union during the term of this agreement shall remain members until the expiration of the agreement Notwithstanding the above, employees may terminate their Union membership within forty -five (45) calendar days prior to the agreement expiration date Effective January 26, 2004, a Letter of Agreement between the California Teamsters Local 911/EI Segundo Supervisory and Professional Employees Association and the City of El Segundo regarding implementation of Agency Shop Provisions was signed by representatives of the City and the Association The Union shall indemnify and hold harmless the City and its Council individually and collectively from any legal costs and /or damages arising from claims, demands, or liability by reason of litigation arising from this article The Union agrees to pay the City all legal fees and legal costs incurred in defending the City or its officers, employers, or agents against any court action or administrative action challenging the legality or constitutionality of the provisions of this article or its implementation ARTICLE XX - ZIPPER CLAUSE This Memorandum of Understanding constitutes the sole agreement between the parties The parties acknowledge that during the meet and confer sessions which preceded and resulted in this Memorandum of Understanding, each had the unlimited right and opportunity to make proposals with respect to any subject or matter not removed by law from the sphere of meet and confer and that this Memorandum of Understanding was arrived at by the parties after the exercise of those rights and opportunities ARTICLE XXI - CATASTROPHIC LEAVE BANK Pursuant to the meet - and - confer process for 1997 -98, it was agreed upon that effective July 1, 1997, or as soon thereafter as is possible, the City shall establish a Catastrophic Leave Bank for represented employees as follows 19 .i �2 i PURPOSE To establish a program whereby City employees may donate accumulated time to a catastrophic sick leave bank to be used by permanent, part-time and full -time employees who are incapacitated due to a catastrophic illness or injury DEFINITION A catastrophic illness or injury is a chronic or long term health condition that is incurable or so serious that, if not treated, it would likely result in a long period of incapacity III PROCEDURES A There is established a point- employer /employee committee composed of an individual from each recognized employee organization and a representative of City Administration charged with administering the Catastrophic Leave Bank B Employees may transfer sick leave, vacation or compensatory leave to the Catastrophic Leave Bank to be donated to an employee who is experiencing catastrophic illness and has exhausted all personal sick leave Such a transfer can be made on July 1 of each year on forms provided by the City of El Segundo The employee to receive the donation will sign the "Request to Receive Donation" form allowing publication and distribution of information regarding his /her situation C Sick leave, vacation and compensatory time leave donations will be made in increments of no less than one day These will be hour for hour donations D Employees must hold a minimum of one hundred and twenty (120) hours of accumulated illness /in jury leave after a donation has been made The donation of time is irrevocable Should the recipient employee not use all of the donated time for the catastrophic illness or injury, any balance will remain in the Catastrophic Leave Bank to be administered by the committee and utilized for the next catastrophic leave situation 20 t X41- For the neon Chester Mordas i, Business Representative :ZIj Jr r, Chief Steward k 'ki Gil Busic , ater Supervisor ?�u t E ma Gray, Police Records S pervisor '?-I2 -0Z Date For the City of El Segundo Br t M Plumlee, Director of Administrative Services r sr'4C Bill Crowe, Assistant City Manager Bob Hyland, Human Resourc pager 9Icz'I Oj;� Date 21 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO, CALIFORNIA AND THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911 (SUPERVISORY AND PROFESSIONAL EMPLOYEES BARGAINING UNIT) Be it resolved by the Council of the City of El Segundo as follows Section 1 The City Council finds as follows A The City has met and conferred in good faith with representatives of the California Teamsters, Public, Professional and Medical Employees Union, Local 911 (Supervisory and Professional Employees Bargaining Unit), and B Discussions which have taken place in the meet and confer process have resulted in a mutually agreeable Memorandum of Understanding between the City of El Segundo and the bargaining unit, Section 2 Staff is authorized to implement all terms and conditions of the Memorandum of Understanding (entitled "Agreement ") between the City and the California Teamsters, Public, Professional and Medical Employees Union, Local 911 (Supervisory and Professional Employees Bargaining Unit) A copy of the agreement is attached as Exhibit "A" and incorporated by reference Section 3 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting PASSED AND ADOPTED this 19`h day of September , 2006 Kelly McDowell, Mayor Not Contract Lanzuape Tentative Agreement Between the City of El Segundo ( "City") and the California Teamsters Public, Professional and Medical Employees Union, Local 911 (Supervisory and Professional Employees Bargaining Unit) ( "Union ") The term of this Memorandum of Understanding (MOU) shall commence on October 1, 2006 and end on September 30, 2009. 2 Compensation — The City shall increase the salary schedule by the following amounts A Effective with the pay period including October 1, 2006 the base salary within each step of the salary ranges shall be increased by 4 5% B Effective with the pay period including October 1, 2007 the base salary within each step of the salary ranges shall be increased by a cost -of- living adjustment (COLA) based on a floor of 3% and a ceiling of 5% The COLA will be based on the average Consumer Price Index (CPI -U) in the Los Angeles- Riverside- Orange County geographic area for the nine month period from December, 2006 to August, 2007 3 Effective October 1, 2006 a Union member occupying the lob classifications of Environmental Safety Manager, Principal Fire Prevention Specialist, Fire Marshal, Crime Prevention Analyst UII, Emergency Services Coordinator, Police Records Supervisor and Senior Budding Inspector shall receive a uniform cleaning allowance of $400 per year 4 Effective October 1, 2006 an employee who demonstrates conversational and written fluency in a language approved by their Department Head shall be entitled to Bilingual Pay of 2 5% above his or her base pay 5 Effective October 1, 2006 an employee who has completed 20 years of continuous service with the City of El Segundo shall be entitled to longevity pay of 5% above his or her base pay 6 Effective October 1, 2006 an employee occupying the job classifications of Wastewater Supervisor and Water Supervisor shall be entitled to certification pay of 5% above his or her base pay for obtaining and maintaining a certification above the level required on the class specification 7 Effective October 1, 2008 the City will contract with the Public Agency Retirement System (PARS) to provide the 5 @ 55 retirement enhancement formula for union employees who are 55 years of age, or older, have completed 15 years of continuous service with the City of El Segundo and service or disability retire from the City of El Segundo Effective October 1, 2008 Union employees will contribute 1% of their total pay via payroll deduction as their share of the cost of the PARS retirement benefit 8 Effective October 1, 2006 the City and the Union have agreed to expand eligibility for educational incentive pay to include employees who possess a Bachelor's or higher degree, not required in the employee's class specification, regardless of the date the degree was awarded 9 Effective October 1, 2006 employees in the fob classifications of Administrative Analyst, Community Cable Program Manager, Librarian I, Police Records Supervisor, Senior Accountant, Water Supervisor and Wastewater Supervisor shall be designated as non- exempt employees under the Fair Labor Standards Act (FLSA) 10 Effective October 1, 2006 the maximum accumulation of compensatory time off shall be increased from 60 to 80 11 Effective October 1, 2006 the City shall take all the necessary administrative steps to provide employees with State Disability Insurance Program (SDI) coverage through the California Employment Development Department All actual costs associated with participation in the SDI Program will be the responsibility of union employees 12 The City and the Union have agreed on language clarifying the definition of "immediate family" to include mother -in -law and father -in -law for purposes of sick leave usage for care of a family member 13 The City and the Union have agreed to modify vacation cash in privileges to allow employees to cash in 100% of the employee's annual accrual, with the option to do so increased from once to twice per calendar year 14 The City and the Union have agreed to revise Article XI, Section 2, entitled "Additional Pay" as follows Section 2 Additional Pay- A Effective January 1, 2007, the City's contribution toward medical coverage will be determined by the current (12/1/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) B Effective January 1, 2008, the City's contribution toward medical coverage will be determined by the current (12/1/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) Any increase in medical costs above the rate in effect January 1, 2007 will be shared 50% by the City and 50% by the employee (a) Effective January 1, 2009, the City's contribution toward medical coverage will be determined by the current (12/1/06) average of the Kaiser and Blue Shield HMO family coverage rate ($890 90) Any i�iu increase in medical costs above the rate in effect January 1, 2007 will be shared 50% by the City and 50% by the employee If any of the City's other bargaining groups agree to either place a cap on the medical contribution provided by the City or increase the sharing of the increased cost above 50 %, the City and the Supervisory and Professional Employee's Association (SPEA) mutually agree to reopen the Memorandum of Understanding beginning immediately after negotiations have been completed in 2008 with the Police Officer's Association and the Firefighter's Association The City and the SPEA will also discuss any proposal for potentially limiting medical plans and options available to retirees Any changes in the Memorandum of Understanding based on this reopener would be effective January 1, 2009 15 The City and the Union have agreed on language regarding an employee's use of a personal vehicle on official City business, and providing that mileage reimbursement will be made at the rate approved by the Internal Revenue Service 16 The City and the Union have agreed on language revising Article XII, entitled "Uniform Allowance," and providing Department Heads shall determine appropriate uniforms and footwear for lob classifications designated in the Memorandum of Understanding 17 The City and the Union have agreed to language designating that employee's 15 minute rest breaks shall be provided near the mid -point of every four hours of scheduled work 18 The City and the Union have agreed to language establishing policies and procedures governing employee requests for reclassification reviews 19 The City and the Union have agreed to language clarifying the definition of "Seniority" in the event it becomes necessary to layoff union employees Forth Union ,�L" Chester Morefasini, Business Representative Date " For the City k/; I J �, , r,�. 4, 1, Bret M Plumlee, Director of Administrative Services Date % - $'4� r4� EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding the approval of a Professional Services Agreement with Wllldan for providing an interim Senior Planner to continue to replace the vacancy of the Senior Planner position (Fiscal Impact $45,720 — Funding for the services are included in the 2005 -2006 budget No additional appropriations are necessary) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute the Professional Services Agreement as to form approved by the City Attorney, and /or, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. The Senior Planner position in the Planning and Budding Safety Department became vacant in February 2006 The Planning and Building Safety Department filled the position by retaining consultant services from Willdan Associates that included an interim Senior Planner and a part-time Associate Planner to address special projects because of the Department's existing work assignments The Planning and Building Safety Department is working with Human Resources to begin the recruitment process to fill the Senior Planner Vacancy in the interim, the Planning and Building Safety Department proposes to continue (Continued on next page) ATTACHED SUPPORTING DOCUMENTS, 1) Scope of Services FISCAL IMPACT. $45,720 Operating Budget, $216,400 Amount Requested, $45,720 Account Number: 2402 -4101 ($19,976) 2403 -4101 ($25,760) Appropriation Required. _YES X NO ORIGIN TED BY. DATE: Gary D Chicots, Interim Director of Planning and Building Safety REVIEWEp 56. Z DATE, Ij /✓ rt, City Manager is 3�ip STAFF REPORT: September 19, 2006 Page 2 BACKGROUND & DISCUSSION: (cont.) to fill the position with an Interim Senior Planner until a permanent Senior Planner can be recruited Staff anticipates a permanent Senior Planner would be hired by early December 2006 Wllldan fees are $90 /hour for a Senior Planner The cost for an interim Senior Planner based upon a rate of $90 /hour at 32 hours per week for a period of 16 weeks is $45,720 for approximately four months of Fiscal Year 2006/2007 Staff proposes to fund the interim Senior Planner through salary savings from two positions, the vacancy of the Senior Planner, and the vacancy of the Plans Examiner (recruitment for the Plans Examiner position is anticipated to follow the Senior Planner recruitment by approximately 6 weeks with the position filled by the beginning of January 2007) The table below indicates the cost of the contract position and the money that is available to pay for the contract service COST OF CONTRACT PLANNING STAFF Cost of interim Senior Planner ($90 1hr x 508 hrs (approx 16 $ 45,720 weeks)' TOTAL $45,720 SAVINGS FROM VACANT POSITIONS Salary savings for Senior Planner ($54 88 /hr x 364 hrs)2, $ 19,976 Salary savings for Plans Examiner ($49 16 /hr x 524 hrs)3: $ 25,760 TOTAL- $45,736 1 508 hours are calculated by assuming a work schedule of eight hours a day, four days a week for 16 weeks until approximately January 31, 2007 2 364 hours are calculated by assuming a work schedule of 40 hours per week for 9 weeks through December 1, 2006. The position has been vacant since January 30, 2006, 3 524 hours (13 weeks) are calculated by assuming a work schedule of 40 hours per week for 13 weeks Funding for the Plans Examiner position has been available since January 1, 2006 which is equivalent to 1,560 hours per fiscal year P \Planning & Budding Safetff onsultant Ping Services\2006 09 19 Interim Senior Planner CCReport doe L} i SCOPE OF SERVICES The tasks that may be performed by Wlldan in providing permit processing and other planning services to the City of El Segundo, include the following • Conduct project site visits and communicate directly with applicants regarding the specific requirements and /or information necessary to process applications, • Review and determine completeness of applications received, • Review proposed development plans for compliance with City's General Plan, Zoning Ordinance, and any applicable design guidelines or Specific Plan requirements, • Review proposed development plans for conformance to the City's development policies and standards contained in the General plan and Zoning Ordinance, respectively, • Coordinate the City's interdepartmental review of proposed projects, • Meet with applicants to discuss their projects and any suggested design changes, as necessary, • Prepare Initial Studies and Negative Declarations or Mitigated Negative Declarations pursuant to the requirements of the California Environmental Quality Act (CEQA), • Process Environmental Impact Reports (EIRs), Subsequent EIRs, Supplemental EIRs, or EIR Addendums prepared by other consultants, • Prepare staff reports, including conditions of approval and recommendations, for consideration and action by the Planning Commission and City Council, • Prepare Planning Commission and City Council resolutions and /or ordinances related to proposed development projects and CEQA document certification, • Prepare and coordinate the posting, publication and mailing of all required public notices, • Coordinate the distribution of project- related documents to outside agencies, as required, • Schedule and assist in conducting public workshops /EIR scoping meetings, as deemed necessary, • Schedule and assist in conducting public hearings before the Planning Commission and City Council, • Coordinate the preparation and fling of all required notices with the State Clearinghouse and /or County Clerk, • Respond to public inquiries for zoning and other planning related information and otherwise assist with the operation of the City's one stop permit center, and • Perform other related tasks as assigned by the Planning Manager P \Planning & Building Safety\Willdan Scope of Services doc .i J EL SEGUNDO CITY COUNCIL MEETING DATE September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a Contract to Industrial Maintenance Service for the replacement of the automated engine control panel for the emergency natural gas water pump for the City of El Segundo Water Distribution System located at 400 Lomita Street (Contract Amount = $ 15,511 19) COUNCIL ACTION: Recommendation — (1) Award a contract to the lowest responsible bidder, Industrial Maintenance Service in the amount of $15,511 19., (2) Authorize the City Manager to execute the Public Works contract on behalf of the City, and (3) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: The Murphy automatic engine control panel Is the control center for the City of El Segundo's emergency back up natural gas powered 5,000 gallons per minute stationary drinking water pump This pump is relied on to pump water from the City's storage reservoirs to the residential areas for fire fighting and domestic uses during power outages and electrical pump failures The current control panel uses parts that are obsolete and no longer supported or available Staff recommends replacing the control panel with a modern panel that can continue to be serviced (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT Operating Budget Capital Improvement Program Amount Requested $15,511.19 Account Number 501400-7102-6215 Project Phase Award of Contract Appropriation Required No ORIGINATED B„ DATE. September 7, 2006 Public Works _1 yJA 17 BACKGROUND & DISCUSSION: (continued) Ordinance 1391, adopted by the City Council on January 17, 2006, implementing the bidding requirements of the Uniform Public Construction Cost Accounting Act (Act) Under the Act projects valued less than $30,000 do not require formal bids. The replacement of the control panel was estimated at less than $30,000, therefore, staff solicited quotes from qualified contractors as follows 1 Industrial Maintenance Service $15,511 19 2 Emission Compliant Controls Corp $16,051 50 3 Murphy Municipal $16,60000 Staff recommends awarding a contract to the lowest bidder, Industrial Maintenance Service for the replacement of the control panel for the emergency natural gas water pump in the amount of $15,511 19 EL SEGUNDO CITY COUNCIL MEETING DATE September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Consideration and possible action to award a three -year contract to ACCO Engineered Systems for a three -year Heating, Ventilation and Air Conditioning (HVAC) 100% coverage maintenance contract at City Buildings, an upgrade of HVAC systems at the Maintenance Facility, and additional services as required IFS No 06 -08. (Contract Amount Year 1 = $95,926, Year 2 = $53,788, Year 3 = $56,548 RECOMMENDED COUNCIL ACTION, Recommendation — (1) Award a three -year contract to the lowest responsible bidder, ACCO Engineered Systems, in the amount of $206,298; (2) Authorize the City Manager to execute a Maintenance Agreement in a form as approved by the City Attorney and to extend the contract for up to three additional years upon mutual consent of the contractor and City, and/or (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION, The HVAC systems at City Hall, Police Department, Fire Station No 1, Library, Joslyn Center, and Maintenance Facility are in good operating condition and have been maintained under a 100% coverage, maintenance service contract since March 2002 by Cal -Air (a Johnson Controls Company) The contact is for $25,000 annually and expires September 30, 2006 Staff advertised for 1) a three -year 100% coverage, maintenance service contract, 2) for replacement and upgrade of the HVAC systems at the Maintenance Facility and 3) additional services as required (Continued on next page) ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT. Operating Budget: $95,962 (Year 1), $40,000 (Year 2), $40,000 (Year 3) Amount Requested. $95,926 (Year 1), $53,788 (Year 2), $56,548 (Year 3) Account Number- 001-400-2601-6206,405-400-0000-6215, 001- 400 - 2601 -6215 Project Phase: Award of Contract Appropriation Required: Yes — $14,000 (Year 2), $16,500 (Year 3) ORIGINA ED BY DATE. ll� r %r0 St en Fintoa. Director of Public Works City Manager 1 JJ ■.L I • BACKGROUND & DISCUSSION (continued) On August 29, 2006, the City Clerk received and opened three bids. The bid results are as follows Staff recommends awarding the contract to the lowest, responsible bidder, ACCO Engineered Systems, Inc in an amount of $206,298. ACCO Engineered Systems, Inc has successfully performed similar services for other cities including Burbank, Glendale, and Los Angeles ANNUAL MAINTENANCE CONTRACT A 100% coverage, maintenance service contract includes all maintenance service and repairs for the term of the contract Typical items to be repaired and /or replaced include compressors, motors, electrical components, chillers, boilers, fans, coils, cooling towers, heating units and evaporators City HVAC systems under the proposed contract are at City Hall, Police Department, Fire Station No 1, Library, Joslyn Center, and Maintenance Facility Other systems will continue to be maintained by City staff Through the Fiscal Year 2006 -2007 budget process, additional funds were appropriated for the new maintenance contact and additional services ($15,000) Unfortunately, the lowest bid resulted in a price high than anticipated by staff To cover the shortfall in Fiscal Year 2006- 2007, staff will utilize funds from a settlement concerning the replacement of the Plunge boiler Staff will request additional appropriations to cover the shortfall in the remaining contract years through the Fiscal Year budget processes. HVAC SYSTEMS AT MAINTENANCE FACILITY The HVAC systems at the Maintenance Facility are nearly 23 years old and have outlived their useful lives These systems are not energy efficient and breakdowns have been frequent Replacement of these systems is scheduled and budgeted in the Fiscal Year 2006 -2007 Facilities Maintenance Fund. Under the proposed contact, the systems will be of the highest quality and highest efficiency rating available i Jj4 ADDITIONAL SERVICES On occasion, additional maintenance and /or repairs are required that are not outlined in the contract For example, a system normally maintained by City staff may require additional repairs, or, a system maintained by the contractor may require modifications as a result of a remodel or change in office space Twenty hours per year of additional services, both straight time and overtime, are included in the proposed contract iJ.i M EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: September 19, 2006 AGENDA HEADING, Consent Consideration and possible action to approve Tract Map No 53570, a 40 10 -acre, 26 lot subdivision property bounded by Atwood Way, Nash Street, Douglas Street and Manposa Avenue (No fiscal ENDED COUNCIL ACTION Recommendation — (1) Approve and Accept Final Tract Map No 53570, (2) Authorize the City Engineer and City Clerk to sign and record said Map, and (3) Alternatively, discuss and take other action related to this item, BACKGROUND & DISCUSSION: Vesting Tract Map No 53570 was approved by Council on January 2, 2002 (Ordinance No 1345 and Resolution No 4241) as a twenty -six parcel subdivision encompassing 46 5 acres On January 2, 2002, the City and the Developer of the tract, TPG -El Segundo Partners, LLC (TPG) entered into a development agreement that included the dedication of a one -acre Fire Station parcel to the City and the purchase of a five -acre Park Site by the City. The resulting tract is a 40 10 acre, 26 parcel tract that significantly complies with the tentative map The proposed tract includes six private streets Easements are being dedicated to the City within the private streets for utilities and emergency vehicle access The Tract Map is ready for approval by the City Council After Council approval the map will be sent for recordation at the Los Angeles County Recorders Office ATTACHED SUPPORTING DOCUMENTS• None FISCAL IMPACT NONE Operating Budget NA Capital Improvement Program NA Amount Requested NA Account Number: NA Project Phase NA Appropriation Required: NA DATE: September 12, 2006 Steven Fint n, Director of Public Works REVIEW Y DATE, J Stewart, City Manager 1 is ) I; EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: September 19, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action regarding the authorization by the Police Department to purchase twenty -six (26) tactical entry body armor vests and accessories from Aardvark Tactical Inc , funding source to be from the equipment replacement fund (Fiscal Impact $35,42719) RECOMMENDED COUNCIL ACTION: 1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and utilize an existing Los Angeles County Sheriffs Department contract 2) Authorize the spending of up to $36,000 00 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The current tactical entry body armor vests are more than five years old and fall outside the manufacturer's warranty for duty use The vests are issued to SWAT team members, K -9 Officers, and Investigators assigned to special assignments (e g TRAP, LA IMPACT, and ICE Task Force) In Fiscal Year 99/00, the SWAT vests were placed Into the equipment replacement fund There is currently $36,000 In the fund for the replacement of these vests, which were up for replacement in FY 2005/2006 The total cost for twenty -six (26) vests and accessories is $35,427 19 Members of the SWAT team conducted research on the current trends and advancements in tactical vests Based on the research of several vendors, it was determined that the Protech Cover 6 Level IIIA tactical vests are unique to our needs and can be purchased under an existing contract from Aardvark Tactical Inc The purchase would "piggyback" on an existing Los Angeles County Sheriffs Department Contract #5157LASDSEB Funding for this purchase will come from the equipment replacement fund Once the purchase is completed, the vests should be placed into the equipment replacement schedule for replacement in five years ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $36,000 (Equipment replacement) Amount Requested: $36,000 Account Number. 601 - 400 - 3101 -8104 (Equipment replacement) Project Phase: G of Police City Manager DATE. 9112106 �J. 20 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: September 19, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action to waive the formal bidding process on the purchase of two PIPS Technology, Automatic Vehicle License Plate Recognition System (ALPR) for the El Segundo Police Department patrol division (Fiscal Impact not to exceed $60,000 in RECOMMENDED COUNCIL ACTION: 1) Pursuant to El Segundo Municipal Code Sec. 1 -7 -10, waive the bidding process and utilize an existing City of Roseville RFQ 2) Approve the purchase of two new PIPS Automatic Vehicle License Plate Recognition Systems using funds from the Citizens' Option for Public Safety (COPS) grant, 3) Alternatively discuss and take other action related to this item BACKGROUND $ DISCUSSION: During the 1996 legislative session, the state government adopted legislation to provide block grant money for law enforcement purposes This is known as the Citizens Option for Public Safety (COPS) grant Specific to the grant guidelines are that the funds be utilized for "front line law enforcement" and that they be used to supplement existing programs In September 2004, the City Council approved a request by the Chief of Police to utilize COPS grant funds to purchase Automatic License Plate cameras for patrol vehicles Auto theft is a regional problem that results in millions of dollars of property losses in Los Angeles County each year In El Segundo, vehicle theft is a recurrent crime problem, with 91 cars stolen in 2004 and 70 vehicle thefts in 2005 The Automatic License Plate Recognition (ALPR) system is a vehicle mounted camera system used by law enforcement to scan the license plates of both moving and parked vehicles Once a vehicle's license plate is captured, the system enters the information into a trunk - mounted processor, which searches several law enforcement databases for any corresponding links such as stolen vehicles, vehicles wanted for certain crimes, missing persons, Amber Alerts, etc. Continued ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT. Operating Budget: None Amount Requested: $60,000 Account Number: 120 - 400 -000 -8104 Project Phase: None None GT 7 e"k Xii7 :VF 21 y,�ln BACKGROUND & DISCUSSION (continued) The police department staff conducted detailed research on ALPR systems for patrol vehicles In evaluating the four major companies that provide the ALPR systems (AutoVu, Civica, PIPS Technology, and Remington), PIPS Technology (PIPS) was most accurate in capturing the license plates of mobile, as well as parked vehicles in a patrol environment PIPS manufactures and produces their own hardware and software, and is the only major ALPR company with offices in Los Angeles County The Remington system (Remington- Elsag) only provided black and white Images of vehicles captured and displayed on the unit MDC screen Remington -Elsag Technologies is based out of Spain AutoVu is based out of Canada and has no offices in the U S Civica is a software company with an office in Orange County Cameras, CPU's, and other related hardware used by Civica are manufactured by outside sources and marketed with their system The Los Angeles Police Department recently completed an extensive evaluation of ALPR systems that included AutoVu, Civica, PIPS, and Remington Based on their research, LAPD has indicated PIPS will most likely be selected The California Highway Patrol also conducted an extensive testing protocol that measured the operating efficiency of ALPR systems from Civica, PIPS, and Remington in a patrol environment during daylight and darkness PIPS was the only system that performed well on all testing protocols As a result of those tests, the CHP purchased forty ALPR systems from PIPS Due to the success of the initial deployment, the CHP has recently purchased an additional forty systems from PIPS The City of Roseville recently completed a RFQ for the purchase of an ALPR system The outcome of the RFQ resulted in the awarding of the contact to PIPS Technology Law enforcement investigations require a timely exchange of information An ALPR system will not only provide the El Segundo Police Department the opportunity to quickly identify vehicles of interest within our city, it will additionally allow us the ability to share information with other law enforcement agencies Currently, PIPS is used by more law enforcement agencies statewide than any other system This would provide our agency with more effective information sharing and additional coverage throughout the state The ALPR systems should be placed into the City's equipment replacement program with a five -year replacement life span �OJ0 EL SEGUNDO CITY COUNCIL MEETING DATE: September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION. Consideration and possible action authorizing the City Manager or his designee to Initiate and conclude contract negotiations for the sale of City radio frequency rights to the Burbank (1) Authorize the City Manager or his designee to initiate and conclude contract negotiations for the sale of City radio frequency rights to the Burbank - Glendale- Pasadena Airport Authority, (2) Authorize the City Attorney to draft an appropriate sales agreement, (3) Direct the City Manager to return to City Council for final approval of sale, (4) Direct that any funds derived from the sale of radio frequency rights shall be returned to the police department's asset forfeiture account, (5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On December 16, 2003, the City Council approved the City entering into a Communications Products Agreement ( "CPA ") with Motorola, Inc , for the purchase of two radio frequencies The City is currently licensed on channel pair 472/475 5375 MHZ having multiple transmitter sites providing a footprint covering the vast majority of Los Angeles County and a portion of Riverside County The City obtained the use of those channels through assignment of authorizations held by Los Angeles County Metropolitan Transportation Authority ( "LACMTA ") Based on its assignment of those channels from LACMTA, the City was also able to secure an FCC license for this channel pair at transmitter sites located at 222 N Sepulveda and 348 Main Street, in El Segundo The large geographic coverage area allows the City the ability to remarket the rights to these frequencies to other public safety agencies in metropolitan Los Angeles, Ventura and Riverside counties The CPA included a Construction and Revenue Sharing Agreement amendment with Radio Communications Association ( "RCA") This revenue sharing agreement authorized RCA the authority to locate potential buyers for the remarking of the radio frequencies at sites not contiguous to El Segundo The agreement provides RCA receive fifty percent (50 %) of the gross amount of any sale price — Continued next page — ATTACHED SUPPORTING DOCUMENTS: Letter of Intent to purchase rights to radio frequencies, dated November 14, 2005 Follow -up Letter of Intent to purchase rights to radio frequencies, dated August 11, 2006 Operating Budget: $0.00 Amount Requested: $0.00 Account Number: None Project Phase. N/A Appropriation Required: _ Yes X No ,9K#'0951 Y DATE: 9/12/06 ac a Police REVIEW DATE. Jeff wart, City Manager .22 BACKGROUND & DISCUSSION. (Continued) In December 2005 RCA informed the City it had received a Letter of Intent from the Burbank - Glendale- Pasadena Airport Authority to purchase the use of the City's channels for $250,000 each, to operate on the channels within an approximate five mile radius of the airport In May 2006 radio consultants for the City and the Burbank - Glendale- Pasadena Airport Authority conducted tests to determine the viability of sharing radio frequencies The respective consultants concluded each entity could coexist on the frequencies without causing harmful interference to the other The original purchase of these radio frequencies was financed through asset forfeiture funds Therefore, any funds derived from the sale of said radio frequency rights shall be returned to the police department's asset forfeiture account �u� November 14, 2005 Mr Henry Matson Radio Communications Association 6700 E Pacific Coast Highway, Ste 100 Long Beach, California 90803 Dear Mr Matson The Burbank- Glendale- Pasadena Airport Authority ("Authority") has received your letter dated September 25, 2005 offenng to sell to the Authority three (3) 12 5 KHz UHF "T- Band" frequencies in the 470 -512 MHz band at a cost of $250,000 each The Authority is interested in purchasing these frequencies Please contact me at your earliest convenience to begin negotiations for the purchase of these frequencies You can reach me at (818) 729 -2221 or by email at ssmith(c8bur org Please continue to work through our radio consultant, Mel Samples at CADSTAR, Inc, to resolve any technical issues related to site(s), engineering studies or interference testing Sincerely, BUR13 NK- GLENDALE- PASADENA AIRPORT AUTHORITY l (w Scott R Smith Director of Administrative Services SRS sr X1)4. 2627 Hollywood Way • Burbank, California 91505 • (818) 840 -8840 • Fax (818) 848 -1173 9A 9 C 1 S O a j tY November 14, 2005 Mr Henry Matson Radio Communications Association 6700 E Pacific Coast Highway, Ste 100 Long Beach, California 90803 Dear Mr Matson The Burbank- Glendale- Pasadena Airport Authority ("Authority") has received your letter dated September 25, 2005 offenng to sell to the Authority three (3) 12 5 KHz UHF "T- Band" frequencies in the 470 -512 MHz band at a cost of $250,000 each The Authority is interested in purchasing these frequencies Please contact me at your earliest convenience to begin negotiations for the purchase of these frequencies You can reach me at (818) 729 -2221 or by email at ssmith(c8bur org Please continue to work through our radio consultant, Mel Samples at CADSTAR, Inc, to resolve any technical issues related to site(s), engineering studies or interference testing Sincerely, BUR13 NK- GLENDALE- PASADENA AIRPORT AUTHORITY l (w Scott R Smith Director of Administrative Services SRS sr X1)4. 2627 Hollywood Way • Burbank, California 91505 • (818) 840 -8840 • Fax (818) 848 -1173 tOP`,v v90\ 9� a c O s August 11, 2006 Chief Jack Wayt City of El Segundo Police Department 348 Main Street El Segundo, California 90245 Re Radio Frequencies Dear Chief Wayt *Volao C,O, This letter is to confirm the points of our discussion and reaffirm the Burbank-Glendale- Pasadena Airport Authority's desire to purchase the rights to co- license with the City of El Segundo on two UHF T -band radio channels The Burbank- Glendale- Pasadena Airport Authority ( "Airport Authority "), and in particular its Police and Fire Departments, are currently operating on frequencies that do not readily lend themselves to any reasonable level of mteroperabihty with our surrounding agencies, the Cities of Burbank, Glendale and Los Angeles Two of these agencies, the Cities of Burbank and Glendale, operate nodes on the ICIS system, while the City of Los Angeles operates on several conventional channels, all of which are in the UHF T -band We have performed an extensive search for frequencies on which we could co -exist with another public- safety entity In early May, we successfully performed radio tests with your staff and consultant Based on the results of these tests, for which we understand your consultant was in concurrence, we believe that it is in our mutual best interest to pursue a -joint use (purchase) agreement between our two agenciea To outline the basic points in our discussion • The City of El Segundo will prepare a draft contract for the Airport Authority's consideration • The Airport Authority will purchase from the City of El Segundo the right to operate repeaters on, or near the Hilton Hotel in Burbank, California • The Authority will acquire an FCC license to install control stations, and operate mobile and portable units within a 5 -mile radius of Bob Hope Airport • Neither the City of El Segundo nor the Airport Authority will materially alter their respective radio communications systems without prior notification and consent of the other 2627 Hollywood Way • Burbank, California 91505 • (818) 840 -8840 • Fax (818) 848 -1173 Chief Jack Wayt August 11, 2006 Page 2 of 2 Both the City of El Segundo and the Airport Authority will cooperate to resolve any harmful interference issues, should they anse It is imperative that we move as quickly as possible to assure the safety of our public safety officers, and other airport staff and patrons. Your assistance is greatly appreciated Sincerely, BURBANK- GLENDALE- PASADENA AIRPORT AUTHORITY Edward B Skvama Chief of Police EBS•ss cc D Marrero, BGPAA S Smith, BGPAA M Samples, Cadstar EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE- September 19, 2006 AGENDA HEADING. Consent Agenda Consideration and possible action regarding the transfer of developer fees currently held in General Fund account 001 - 252 - 0000 -1252 to Operating Budget Expenditure account 001 - 400 - 3201 -6215 for repairs, maintenance, and Improvements to Fire Station 1 Fiscal Impact $70,050 RECOMMENDED COUNCIL ACTION* 1) Transfer accumulated developer fees in the amount of $70,050 from General Fund account 001 - 252 - 0000 -1252 to Operating Budget Expenditure account 001 -400- 3201 -6215 for repairs, maintenance, and upgrades to Fire Station 1, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Currently the funds that staff proposes be used for the repairs, maintenance, and improvements of Fire Station 1 are held in a non - operating account within the General fund. Staff is requesting that the funds be transferred into an operating account within the Fire Department's operating budget in order to be accessible for expenditures Station 1 went through a mayor remodel in 1988 Since that time the station's condition has deteriorated through normal use Improvements will include replacement cabinets and countertops in the kitchen, removal of the linoleum floor in the kitchen and replacement with tile to match the existing tile throughout the station, replacement of the window coverings throughout the station, provide for better turnout storage on the apparatus floor, and replacement of the windows In the dorm area with dual pane energy efficient windows The expenditures for the repairs, maintenance, and improvements will not exceed the funds allocated and all City purchasing procedures will be adhered to ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- Operation Budget: Amount Requested $70,050 Account Numbers: 001- 252- 0000 -1252 001 - 400 -3201 -6215 Project Phase- Appropriation Required. _Yes X No ORIGINATED BY DATE. 9/7/06 t�R Kevin S. Smith, Interim Fire Chief REVIEW Y• DATE 1hi City Manager 23 �b5 EL SEGUNDO CITY COUNCIL MEETING DATE. September 19, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a Resolution and Introduction of an Ordinance for 1) the implementation of fob classification and salary range changes in the 2006 -07 Fiscal Year operating budget and 2) amending the El Segundo Municipal Code to revise the title of the Department and the Department Head to Library Services Department and Director of Library Services (Fiscal Impact $42,310) RECOMMENDED COUNCIL ACTION: 1) Approve the Resolution establishing basic monthly salary ranges for the fob classifications of Administrative Technical Specialist (Public Works), Assistant City Engineer, Assistant City Manager, Equipment Maintenance Supervisor, Fire Marshal, Librarian 1, Librarian 11, Director of Library Services and Network Assistant 2) Adopt the proposed class specifications of Administrative Technical Specialist (Public Works), Assistant City Engineer, Assistant City Manager, Equipment Maintenance Supervisor, Fire Marshal, General Services Manager, Librarian I, Librarian 11, Director of Library Services and Network Assistant 3) Approve the examination plans for Network Assistant, General Services Manager, Equipment Maintenance Supervisor, Assistant City Engineer and Librarian 1 4) Introduction of Ordinance and waive first reading 5) Schedule second reading and adoption of Ordinance on October 3, 2006 6) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: On July 24, 2006, at the Strategic Planning Session, Council provided direction to staff to move forward with the fob classification and salary range changes reflected in this agenda Item 1) Resolution establishing basic monthly salary ranges 2) Proposed class specifications 3) Ordinance amending the El Segundo Municipal Code FISCAL IMPACT. $42,310 Operating Budget: Amount Requested. Account Number Various Project Phase. Appropriation Required: ^ Yes — No ORIGINATED BY. DATE: September7, 2006 Bret M Plumlee, Director of Administrative Services DATE: y Jeff Start, City Manager Agenda 550 1 00 24 BACKGROUND & DISCUSSION. Adoption of the Resolution and approval of the class specifications Is necessary in order to Implement the approved organizational changes With the City Manager's Office assuming responsibility for the activities of the Community Cable Division, amending Chapter 6 of the El Segundo Municipal Code Is required in order to revise the title of the Department and the Department Head to Library Services Department and Director of Library Services from Library and Cable Services Department and Director of Library and Cable Services Class specification and salary range changes contained in the 2006 -2007 Fiscal Year Operating Budget: 1) Changes resulting from the reorganization of the Public Works Department Anew Public Works Director was appointed in July 2005 Since that time, the new director has evaluated the Department's operations and recommends a minor reorganization that will increase the efficiency of department operations and reduce costs while maintaining current staffina levels Public Works Dtractor 1 Senior Administrative Specialist (Administrative Division) General Services I 1 Senior Administrative Analyst (City Engine Manager 1 Admmistrallva Spacmliat (Engineers Set Se DW) Division) Water Wastewater Facilities Equipment Street Supervisor supervisor Maintenance Maintenance Maintenance (Water Division) (Wastewater Div 1 Supervisor Supervisor Supervisor 2 Lead workers 1 Lead worker 2 Fac Mahm Mach 1 Fire Mechanic 2 Leadworkers 1 Sr Civil Eng Assoc I Admm, Spec 4 WMIW Wkr 11 2 45 Cualoduns 2 EgWp Mach a 5 St Mainl VI it 1 Civil Erg Assoc 2 Mater Rdr 1 Equip Mach 1 2 St Maint ll I 1 Eng Technician 5 WAVAfWkr II Operate water Operate Storm Maintain City Maintain City Maintain Streets Implement Capital system Drains owned buildings owned vehicles and Pavement Curbs Projects administer Operate Sewers and peripheral equipment Gutters sidewalks Traffic Committee NPDES systems traffic signs Other engineering Compliance, traffic painting related tasks TMDL Compliance street lighting CMOM Compliance traffic signals Trash pick -up Street sweeping Fn � 1 k Public Works Director (Administrative Division) General Services Manager (General Services Div 1 x Water Wastewater Facilities Supervisor Supervisor Maintenance (Water Division) (Wastewater Div) Supervisor 7 Senior Administrative Specialist 1 Senior Atlm,n,strative Analyst ill at Assistant Ciry 1 Administrative Engineer Technical Specialist (Engmeenng) X Eqwpment Street Maintenance Maintenance Supervisor Supervisor The following actions are recommended to accomplish the changes Transfer of the Wastewater Division into the General Services Division - The Wastewater Supervisor resides at the water yard, but his staff is housed at the maintenance facility The proposed reorganization would move the Wastewater Division Into the General Services Division and relocate the Wastewater Supervisor to the Maintenance Facility This will facilitate supervision of Wastewater staff. New iob classification for Administrative Technical Specialist (Public Works) The Wastewater Supervisor is increasingly called upon to perform regulatory compliance activities leaving significantly less time for his core duties of managing and operating the storm drain and sewer systems Regulatory programs such as the National Pollutant Discharge Elimination System (NPDES), Total Mass Daily Load (TMDL) regulations, and Waste Discharge Requirements (WDR) are time consuming Compliance with these regulations Is critical Many of the administrative tasks related to these regulatory programs can be performed with the assistance of existing administrative personnel in the General Services Division The proposed reorganization would move the Wastewater Division Into the General Services Division providing access to administrative staff with the ability and desire to assist with the regulatory compliance activities The reorganization would also reclassify and upgrade the existing Administrative Specialist in the General Services Division to Administrative Technical Specialist (Public Works) to compensate the staff member for the additional duties x Revised iob classification for General Services Manager With the shift of the Wastewater Division into the General Services Division, it is required the General Services Manager take on the duties and possess the knowledge of wastewater operations This position is currently vacant and this knowledge would be sought in candidates for the position Revise the existing City Engineer lob classification to Assistant City Engineer. Elements of the City Engineer duties are redundant to the duties performed by the Public Works Director The proposed reorganization would downgrade the City Engineer to "Assistant City Engineer" The existing job description for the City Engineer is sufficiently general as to not require modification, however, the salary for the position will be adjusted downward to approximately reflect the mean salary for similar positions in other agencies The "City Engineer" designation is an official position relied upon by the Municipal Code The Public Works Director will be responsible to fulfill the designated responsibility of City Engineer Revised iob classification for Equipment Maintenance Supervisor. The Equipment Maintenance Supervisor and General Services Manager shared tasks that could have been fully handled by the General Services Manager alone such as the equipment replacement program and interdepartmental relations The division needs a more hands -on Equipment Maintenance Supervisor who shares in mechanical duties and performs certain administrative tasks The proposed reorganization eliminates some administrative tasks from the Equipment Maintenance Supervisor job classification and reduces the compensation for this position to the same level as other supervisor positions in the Department This position is currently vacant Transfer of the Street Maintenance Division from the General Services Division to report directly to the Director of Public Works. The Street Maintenance Division of the General Services Division consults with the Engineering Division and the Public Works Director during much of its activities, but rarely needs to consult with General Services staff This is due mainly to traffic committee issues that are handled exclusively through the Engineering and Administration Division at City Hall Under the proposed reorganization, the Street Maintenance Division would report directly to the Director of Public Works and would have more natural and consistent access to the engineering consultation required to perform its function Workloads for administrative staff in the Department vary greatly Some are overwhelmed with work and others need and ask for more Presently, administrative staff at the water yard is fully engaged in processing water billing with no additional capacity to perform other administrative tasks, whereas, the administrative workload in the Administration and Engineering Divisions is relatively light Moving administrative duties related to Street Maintenance function to the Administration Division would balance administrative workloads across divisions The fiscal impact of the proposed reorganization is a yearly savings of $29,232 ! 6 :) 2) Librarian 11 The Library has had an Acting Senior Librarian in charge of the Library's Youth Services division for two years The first year staff had difficulties recruiting for this position because of the combined knowledge and experience necessary for a public library and school library coordinator The second year the position became frozen due to budget reductions The Acting Senior Librarian has demonstrated her ability to manage this division well, however she does not have a Master's Degree in Library Science which is required of our other Senior Librarian positions It is staff's recommendation to reclassify the Senior Librarian to a Librarian II and have that position filled by the Acting Senior Librarian Along with the school library coordinator duties, a professional Librarian II is needed to supervise the Youth Services daily operations including children's programming, collection development, information and homework assistance, special events such as the Summer Reading program, and story times The current classification of Librarian, represented by the Supervisory and Professional Employees Association, will be retitled to Librarian I 3) Fire Marshal The Principal Fire Prevention Specialist is proposed to be reclassified to Fire Marshal This change will more accurately represent the current function of staff serving in the position and reflect the department's current method of operation The duties performed by staff in the current position are consistent with the duties performed by a Fire Marshal in other agencies This reclassification will ensure that staff serving in the position is recognized in title for the actual duties performed 4) Assistant City Manager Staff has determined that the needs of the community will be best met by a minor reorganization involving transferring the Community Cable Division to the Office of the City Manager Direct oversight of the Community Cable Division's function and staff will become the responsibility of the Assistant City Manager, and will be reflected by a 5% increase in the salary range for the fob classification. Correspondingly, the retitled fob classification of Library Director will be y -rated for compensation purposes 5) Network Assistant Network Assistant will be a new classification in the Information Systems Division, staffed with two incumbents, and responsible for providing day to day operation and technical support for all City automated systems, including the in -house operating system, public and staff microcomputers, Internet services and specialized CD ROM information resources Following an extensive, and extremely successful trial period the incumbent in the current class of Library Network Assistant will be transferred to the Information Services Division and reclassified to a Network Assistant The second position will be funded by the elimination of the Prosum contract and filled through open competitive exam Examination Plans Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System fob classifications Approval of exam plans for Merit System fob classifications in all City Departments has been required since the passage of initiative Ordinance No 586 in April, 1962 For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques, 1 Written, 2 Oral, 3 Demonstration, 4 Any evaluation of education, experience, or skill or physical fitness, which fairly e evaluated the relative capacities of the applicants Police and Fire Departments The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following 1 Oral; 2 Demonstration, 3 Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness, which fairly evaluates the relative capacities of the applicant 1 Examination Plans (cont'd) Network Assistant Open- Competitive Structured Technical and Career Preparation Interview Weighted 100% The current vacancy is a result of Council approving the establishment of a new position in the 2006 -2007 Fiscal Year Budget General Services Manager Structured Technical and Career Preparation Interview The current vacancy is a result of the resignation of the incumbent Equipment Maintenance Supervisor Structured Technical and Career Preparation Interview The current vacancy is a result of the resignation of the incumbent Assistant City Engineer Structured Technical and Career Preparation Interview Open- Competitive Weighted 100% Open- Competitive Weighted 100% Open- Competitive Weighted 100% The current vacancy is a result of the retirement of the incumbent in the previous position of City Engineer Librarian I Open- Competitive Structured Technical and Career Preparation Interview Weighted 100% The current vacancy is a result of the reclassification of the incumbent to Librarian II N RESOLUTION NO. A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGES FOR THE JOB CLASSIFICATIONS OF ADMINISTRATIVE TECHNICAL SPECIALIST (PUBLIC WORKS), ASSISTANT CITY ENGINEER, ASSISTANT CITY MANAGER, EQUIPMENT MAINTENANCE SUPERVISOR, FIRE MARSHAL, LIBRARIAN I, LIBRARIAN II, DIRECTOR OF LIBRARY SERVICES AND NETWORK ASSISTANT Be it resolved by the Council of the City of El Segundo as follows Section 1 The City Council approves the following basic monthly salary ranges Step A Step B Step C Step D Step E Administrative 384622 Range 37m 404094 Director of Library 424551 Services 837933 880353 924921 971745 446044 Range 60m 458625 Network Assistant 323569 339950 3571 60 375241 Technical Specialist Range 22 Section 2 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting (Public Works) Range 29 Assistant City Engineer 7591 26 797556 837933 880353 924921 Range 56m Assistant City Manager 1046463 1099440 11551 00 1213576 1275014 Range 69m Equipment Maintenance 460846 4841 76 508688 534440 561496 Supervisor Range 37s Fire Marshal 619787 651163 6841 29 718763 7551 50 Range 49s Librarian 1 407321 427941 449606 472367 496281 Range 32s Librarian II 474854 498894 5241 50 550685 578564 Range 37m Director of Library Services 837933 880353 924921 971745 1020940 Range 60m Network Assistant 323569 339950 3571 60 375241 394238 Range 22 Section 2 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting PASSED AND ADOPTED this 19"' day of September 2006 Kelly McDowell, •a tj Mayor ` J APPROVED Mark D Hen By W /, ° / rl H. Berger, t�A' sistant City Attorney ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 19th day of September 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk 3 1 City of El Segundo, CA Job Description Job Code: ADMINISTRATIVE TECHNICAL SPECIALIST (PUBLIC WORKS) Definition- Under general supervision, performs and /or coordinates a full range of complex administrative and /or office support work requiring the application of specialized technical - related /administrative and program knowledge and the exercise of initiative, independent judgment and decision making, coordinates and facilitates purchasing, accounting, payroll and financial functions of the Public Works Department Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities Performs administrative /secretarial duties for a department head, major administrator and /or program area, composes public information documents and /or correspondence for supervisor's review /signature, independently prepares selected reports on behalf of an administrative superior, reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable rules and regulations, prepares and /or assists in the preparation of notices, applications, resolutions and other documents, Represents a department and /or program area to the public, receives and evaluates citizen complaints and initiates appropriate course of action, provides information to others requiring in- depth knowledge of work unit /department programs and operation, provides information to others requiring interpretation and /or enforcement of department and City policies, serves as liaison between the department and other City and external entities, coordinates building maintenance and repair projects with other departments Assists an administrative superior by coordinating parts of a process or activity ensuring a smooth flow of services and operations which may include maintaining records, tracking, scheduling, distribution of materials and information, approval and /or denial of services, delivery of services and appropriate follow -up, provides responsible technical- related office and field support to a department program Coordinates and facilitates all the purchasing, accounting, payroll and financial functions, monitors account expenditures and works closely with management in controlling fund balances Designs and maintains complex filing systems, maintains and /or monitors documentation related to office personnel such as leave requests and departmental calendar, 9/2006 Administrative Technical Specialist (Public Works) Knowledae. Skills and Other Characteristics: Knowledge of principles and practices of office administration Knowledge of financial record keeping Knowledge of policies, practices, procedures and terminology of assigned function Knowledge of standard office practices and procedures Knowledge of a variety of computer software, including word processing, database and spreadsheet applications Knowledge of accounting and budgeting practices Knowledge of data processing applications related to accounting and budgeting procedures and practices Knowledge of basic practices of supervision Skill providing guidance to and training, evaluating and motivating employees Skill in English composition, grammar and punctuation Skill composing letters and preparing a variety of reports, using appropriate format and computer software Skill preparing statistical reports Skill presenting ideas and concepts orally and in writing Skill performing a variety of specialized, technical accounting and financial work Skill in math and spreadsheets Skill in bookkeeping practices and procedures Skill following oral and written instructions and procedures Skill in operating typical office equipment, including personal computer and standard office computer programs, including spreadsheets Skill utilizing public relations techniques in responding to inquiries and complaints Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions: Typical office environment Licensing/Certification Reauirements: None Minimum Qualifications: Graduation from high school or GED and four (4) years increasingly responsible administrative support and financial experience, completion of at least 30 units in accounting and finance or an equivalent combination of education and experience 9/2006 1 t, City of El Segundo, CA ASSISTANT CITY ENGINEER Job Description Job Code: Definition: Under general direction, oversees and performs a variety of professional civil engineering work for City owned infrastructure in the public right -of -way, public works services and facilities Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Designs and implements capital improvement projects for a variety of public works projects related to the public infrastructure including sewer and water mains, storm and water drain systems, streets, parks and public buildings Reviews development plans and applications to evaluate impact of public right -of -way and assessment of traffic mitigation fees, oversees the issuance of permits for work or encroachment in the public right -of -way from private developers and contractors Prepares and manages the budget for the engineering division and capital improvement program Coordinates activities with other programs, departments or government agencies to ensure program delivery according to appropriate policies, procedures and specifications, represents the division at public meetings Resolves discrepancies or procedural problems and responds to program administration and /or program delivery questions ensuring necessary follow -up occurs, controls program records for operational and budget accountability Confers with and advises staff and program participants by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy, resolves complex and sensitive customer service issues and disputes Recruits, hires, schedules, assigns, monitors and evaluates staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources 9/2006 7 1 Assistant City Engineer Knowledge, Skills and Other Characteristics: Knowledge of engineering principles and practices as applied to public works, including planning and development, design and construction Knowledge of methods and techniques used in the preparation of public works project designs and related plans, specifications and cost estimates Knowledge of engineering related federal and state laws, ordinances and regulations Knowledge of project management principles and practices Knowledge of budget preparation and expenditure control Knowledge of the principles and practices of effective management and supervision Skill in performing professional engineering work, including project design surveying Skill in coordinating and monitoring the work of others performing engineering activities Skill in interpreting and applying engineering related laws, ordinances and regulations Skill in preparing and maintaining records and reports Skill in preparing complex financial and statistical reports Skill in assessing objectives and operational requirements to develop and implement appropriate operational policies and procedures Skill in managing, developing, motivating and evaluating professional and support staff Skill in managing special projects, activities and programs, Skill in conducting research and preparing clear, concise and comprehensive reports Skill in communicating effectively orally and in writing Skill in using personal computers and related software Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly Skill in establishing and maintaining effective working relationships with staff, other City employees and the public Licensing /Certification Requirements: The ideal candidate would possess registration as a professional Civil Engineer in the State of California, however, an unregistered candidate with a very strong background in municipal engineering and public works construction may be considered Qualifications: A Bachelors degree in Civil Engineering or a closely related field, and five (5) years of progressively responsible engineering experience including two (2) years of supervisory experience, or an equivalent combination of education and experience 9/2006 ) Y City of El Segundo, CA Job Description Job Code: ASSISTANT CITY MANAGER Definition: Under administrative direction, assists in planning, directing and managing the overall operations of the City Essential Functions- Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Resoonsibilities: Assists the City Manager in administering laws and ordinances governing the City, manage and coordinate all program activities related to the economic development function of the City, including business recruitment and retention for the City, establish and maintain effective working relationships with the local real estate community and business organizations, provides professional administrative and analytical assistance to the City Manager and City officials, assists departments and the City Manager in the development of short- range, long -range and strategic plans and project management, gathers, interprets and prepares data for studies, reports and recommendations, directs and /or conducts assigned project and program activities, administers assigned contracts, prepares various comprehensive reports on City administrative /operational activities, makes presentations to the City Council, boards, commissions, civic groups and the public, coordinates staff and activities with other departments and agencies as needed Develop and manage budget for Economic Development Division of City Manager's office, develop and implement advertising campaigns appropriate to the City's Economic Development effort Plans, directs, organizes and manages all activities of the Community Cable Division, prepares and administers the annual budget, acts as staff representative to the Community Cable Advisory Committee Works closely with members of the City Council and the public in responding to requests for service and /or resolving concerns related to the delivery of services Assists in the preparation of annual budgets for individual departments and the City's comprehensive annual budget, monitors revenues and expenditures, and performs cost control activities Coordinates Fiscal Operations activities with activities of other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications Resolves discrepancies or procedural problems and responds to program administration and /or program delivery questions, ensuring necessary follow -up occurs, controls program records for operational and budget accountability 912006 Assistant City Manager Confers with and advises staff and the public by providing advice, problem solving assistance, answers to questions and interpretation of City goals and policy As a member of the City's Executive Management team, participates in the management of the City and may serve on various committees, boards and task forces Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources Knowledge, Skills and Other Characteristics: Knowledge of organization, administration and operations of municipal government Knowledge of principles, practices and policies of public personnel administration Knowledge of the principles and practices of effective leadership, management and supervision Knowledge of project management principles and practices Skill in administrative program development, implementation, operations and evaluation Skill in preparing complex financial and statistical reports Skill in assessing objectives and operational requirements to develop and implement strategic plans, appropriate operational policies and procedures Skill in analyzing, evaluating and recommending improvements to City operations, programs and services Skill in managing, developing, motivating and evaluating professional and support staff Skill in managing special projects, activities and programs Skill in conducting research and preparing clear, concise and comprehensive reports Skill in understanding and applying complex regulations, procedures and guidelines Skill in communicating effectively orally and in writing Skill in using personal computers and office software in a Windows -based operating environment Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly Skill in establishing and maintaining effective working relationships with governmental officials, City employees, the media and the public Qualifications: Bachelor's degree in Public Administration, Business Administration or a directly related field, and seven (7) years of municipal administration experience, including four (4) years of management and supervisory experience, or an equivalent combination of education and experience 9/2006 t�v City of El Segundo, CA GENERAL SERVICES MANAGER Job Description Job Code: Definition: Under general direction, plans, coordinates and manages the activities of the General Services Division of the Public Works Department Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, coordinates and manages the activities of Wastewater, Solid Waste /Recycling Services, Fleet and Equipment Maintenance, and the Buildings Divisions of the Public Works Department Oversees efforts to comply with storm water pollution mitigation and sewer collection system regulations [National Pollutant Discharge Eliminatwn System (NPDES), Total Maximum Daily Loads (TMDL) and Waste Discharge Requirements (WDR)] Analyzes operational and service demands, develops projections of future service requirements, recommends goals, objectives, policies and procedures for the Division, establishes, monitors and reports on Division standards, researches and prepares specifications for Division vehicles and equipment Provides program development, management and coordination of Division's operations and services, coordinates Division activities with other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications, serves as a technical resource within the City, serves as liaison with the community, professional groups and other external contacts and resources for the City Prepares and implements the budget for the Division, monitors expenditures, recommends purchase of equipment and materials, analyzes operational and capital improvement costs, alternatives, and other related factors, prepares cost estimates for Division services and activities Oversees contract administration for contracted services and resolves issues associated with contract compliance, ensures services are provided according to federal and state laws, and City codes and ordinances, confers with and provides technical information /advice /reports to the Director and City administration Resolves discrepancies or procedural problems and responds to program and /or program delivery questions ensuring necessary follow -up occurs, controls program records for operational and budget accountability -J 1006 General Services Manager Confers with and advises staff and the public by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy, resolves complex and sensitive customer service issues and disputes Characteristic Duties and Responsibilities (Continued)- Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources Knowledge, Skills and Other Characteristics: Knowledge of Federal, State and City rules, regulations, policies and procedures related to operation, maintenance and construction of public facilities and systems, vehicles and equipment Knowledge of NPDES, TMDL and WDR regulations Knowledge of project management principles and practices Knowledge of budget preparation and expenditure control Knowledge of related OSHA safety requirements, safety programs and practices Knowledge of the principles and practices of effective management and supervision Skill planning, organizing, coordinating and directing building services and public works related functions, programs, activities and operations Skill understanding and applying complex regulations, procedures and guidelines Skill preparing budgets and complex financial and statistical reports Skill assessing objectives and operational requirements to develop and implement appropriate operational policies and procedures Skill managing, developing, motivating and evaluating employees Skill managing special projects, activities and programs Skill conducting research and preparing clear, concise and comprehensive reports Skill communicating effectively orally and in writing Skill using personal computers and related software Skill working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly Skill establishing and maintaining effective working relationships with staff, other City employees, and the public Qualifications- Bachelor's degree in Business, Public Administration or a directly related field, and five (5) years of program administration experience in a public works program area(s), including three (3) years of supervisory experience, or an equivalent combination of education and experience 9/2006 City of El Segundo, CA Job Description Job Code: EQUIPMENT MAINTENANCE SUPERVISOR Definition: Under general supervision, plans, coordinates, supervises and performs maintenance and repair of gas and diesel- powered vehicles and equipment Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Resaonsibilities: Plans, schedules, coordinates, supervises and evaluates all aspects of the work of the mechanics shop, oversees and performs a wide variety of maintenance and repairs to all types of gasoline and diesel powered vehicles and equipment, including diagnosing /troubleshooting problems associated with systems, coordinates repair activities with other City departments Works with administrative staff to monitor inventory and billing and develops preventive maintenance schedules for the City's vehicles and equipment Works with administrative staff to prepare preliminary projections for and monitors the annual budget, prepares quarterly budget revisions, prepares estimates of proposed work and monthly billings for services performed, evaluates condition of vehicles and equipment due for replacement, prepares bid specifications and makes appropriate recommendations, maintains records of shop activities, parts, supplies and materials used, monitors and evaluates operations and services to enhance effectiveness, recommends changes to increase effectiveness and meet department objectives Responds to complaints and determines appropriate corrective action, coordinates activities with other City staff in resolving complaints as necessary Assists in hiring, trains, schedules, assigns and reviews work of assigned staff, initiates corrective and /or disciplinary action Knowledge, Skills and Other Characteristics: Knowledge of principles and practices of supervision Knowledge of OSHA safety standards related to all aspects of mechanic's work Knowledge of maintenance and repair on a wide variety of vehicles and equipment Knowledge of technical and automated equipment used for the repair and maintenance of vehicles and equipment 9/2006 .8, Equipment Maintenance Supervisor Knowledge of the principles and mechanics of gasoline and diesel powered engines and safe operating characteristics of each Knowledge of equipment capabilities, limitations and safe operating characteristics Knowledge of computer fleet operations and management Knowledge of fuel management systems Skill reviewing, monitoring, and prioritizing the maintenance /repair of a vehicle fleet and a variety of mechanical equipment Skill analyzing work and efficiently utilizing staff resources to accomplish unit objectives Skill performing journey level mechanical work including the trouble - shooting of equipment for both major and minor repairs Skill operating a variety of technical diagnostic equipment used on automotive equipment, including computerized automotive diagnostic equipment Skill using hand and power tools associated with the diagnosis, maintenance and repair of automotive equipment/vehicles Skill maintaining records and preparing reports Skill supervising, training, evaluating and motivating employees Skill understanding and following complex directions and instructions Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions: Regularly exposed to engine and equipment sounds and smells Licensing /Certification Requirements: A valid California driver's license at a level appropriate to the equipment operated Minimum Qualifications: Graduation from high school or GED and four (4) years increasingly responsible experience relating to the maintenance and repair of gasoline and diesel powered automotive and power - driven equipment, including two (2) years supervisory or related leadwork experience, or an equivalent combination of education and experience 9/2006 City of Ell Segundo, CA FIRE MARSHAL Job Description Job Code: Definition- Under general supervision, oversees fire prevention staff and activities and reviews proposed construction /equipment projects for compliance with fire code and environmental regulations, investigates fires for cause and origin determinations, and refers criminal activities for legal action Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, organizes, directs, and supervises the Fire Prevention Division Schedules, trains, evaluates, and supervises assigned staff Ensures that Fire Prevention staff meets and respond to the Fire Department's customer service goals, objectives, and standards and are following division and departmental policies and procedures Assists in hiring staff, initiates corrective and /or disciplinary action and responds to grievances and complaints following established personnel policies and procedures and in consultation with Department management staff and Human Resources Responds to major emergencies to assist fire command staff as assigned and to control fire and life safety systems or initiate fire cause and origin investigations and arson investigations, as required Reports possible criminal activity to District Attorney and assists in prosecutions Responds to the City Emergency Operations Center (EOC) and performs duties and responsibilities, as required Maintains effective working relationships with representatives of other City departments, county, state, and federal agencies involved with the fire service, the general public, community groups, and organizations Formulates and enforces Fire Prevention policies and procedures Makes presentations to City Council and /or represents the Department at City Council and /or civic or professional group meetings Writes and reviews detailed reports, letters, and other material related to Fire Prevention activities Represents the Department on matters relating to the development, promulgation, and enforcement of related codes and ordinances Oversees and performs new construction /equipment plan reviews and indicates necessary corrections for evaluating fire protection /life safety systems, underground storage tanks and 9/2006 i Fire Marshal hazardous materials facilities, coordinates plan check activities with City functions and outside agencies, attends meetings and performs liaison role for fire /life safety, and environmental and water supply issues, ensures plans meet the requirements of related federal, state, and local fire protection, life safety and environmental codes, regulations and restrictions Reviews proposed protects with and provides technical assistance to developers, consultants, engineers, architects, contractors, City personnel and the public, interprets and explains requirements and restrictions relative to fire /life safety codes, ordinances, regulations, policies and procedures, develops alternative methods to comply with requirements and restrictions Oversees the Department's annual inspection program and inspects businesses for fire hazards, proper operation of suppression devices, adequacy of fire escapes and exits, and general compliance with fire codes, underground storage tank and industrial waste provisions, coordinates and schedules training drills between local facilities and the department Knowledge, Skills and Other Characteristics: Knowledge of related national, state and local laws, standards, ordinances, rules, regulations, policies and procedures Knowledge of Uniform Fire and Building Codes, and state and national fire codes Knowledge of state environmental laws and regulations, local ordinances and standards Knowledge of fire engineering principles, and the systems and equipment used in fire detection /suppression Knowledge of fire prevention and inspection methods Knowledge of basic environmental inspection methods Knowledge of fire and life safety systems Knowledge of general building, electrical, plumbing and construction methods and materials Knowledge of principles and practices of supervision Knowledge of fire cause and origin investigation practices, techniques, and laws Knowledge of customer service techniques Skill reading and interpreting plans, blueprints and specifications Skill interpreting and applying related laws, ordinances, rules, regulations, policies and procedures Skill conducting field investigations Skill training, evaluating and motivating employees Skill communicating orally and in writing Skill conducting research and writing comprehensive technical reports Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions- May require use of respirator dunng an emergency response, may come in contact with hazardous substances including smoke and toxic gases May be required to climb ladders Licensing /Certification Requirements: Possession of a valid California Class C driver's license with a satisfactory driving record 9/2006 J- y Fire Marshal Minimum Qualifications: Associate's degree in fire science or a related field from and accredited college and five (5) years increasingly responsible experience in fire code, environmental compliance, and fire prevention /inspection including experience leading and /or supervising others, or an equivalent combination of education and experience Must obtain Penal Code (PC) 832 certification within two (2) years of appointment to Fire Marshal Bachelor's degree in fire protection engineering or a related field is desirable Fire Marshal certificate issued by the California State Fire Marshal is desirable 9/2006 -tOJ City of El Segundo, CA LIBRARIAN I Job Description Job Code: Definition- Under general supervision, directs and performs a variety of professional library work in the operation of a designated library section or area Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities- Positions in this classification typically perform one or more duties at a level of complexity represented by the following types of responsibilities Directs and oversees the day -to -day activities of a Library section or area, develops and implements operating policies and procedures, develops and monitors department budget Plans, directs and conducts special projects, programs, services and activities, oversees and participates in library publicity and outreach activities, develops materials for programs and designs informational handouts, such as reader's guides and bibliographies, to promote various collections Recruits and trains paraprofessional staff and volunteers Develops the collections in a Library department including the evaluation and selection of books and materials, oversees the ordering, cataloging, classification and display of new books and materials, oversees the maintenance and replacement of existing books and materials Assists the public in the use of the library and library resources, provides information and /or orientation to library facilities and services Recommends hiring, trains, schedules, assigns and reviews work of assigned staff, initiates corrective and /or disciplinary action and responds to grievances following established personnel policies and procedures and in consultation with the Library Director and Human Resources Knowledge, Skills and Other Characteristics: Knowledge of the principles and practices of library management including collection development, program development and budgeting Knowledge of resource materials and references available to facilitate effective management of library collections Knowledge of contemporary and classic literature Knowledge of a variety of automated library systems Knowledge of principles and practices of supervision 9/2006 Je Librarian I Skill evaluating collections and determining the reference /general reading needs of the local community Skill developing and implementing policies and procedures Skill organizing special activities and developing, planning /implementing library programs Skill conducting research and preparing clear, concise and comprehensive reports Skill communicating orally and in writing Skill supervising, training, evaluating and motivating employees Skill in establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions: Typical library environment Licensing /Certification Requirements: None Minimum Qualifications• A Master's Degree in Library Science, or, a bachelors degree in Liberal Arts and five (5) years increasingly responsible library experience including one (1) year leading and /or supervising the work of others, or an equivalent combination of education and experience 9/2006 r City of El Segundo, CA LIBRARIAN II Job Description Job Code: Definition: Under general supervision, manages all aspects of the Youth Services Division of the Library system and performs a variety of professional library work Also, coordinates the operations and activities of the school branch libraries located within the El Segundo Unified School District's jurisdiction Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Positions in this classification typically perform one or more duties at a level of complexity represented by the following types of responsibilities Directs and oversees the day -to -day activities of a Youth Services Division, develops and implements operating policies and procedures, plans and manages special Division projects, programs, events, services and activities, plans new technologies, develops policies and procedures for administering various programs, projects and /or branch libraries, writes grants, develops and monitors the Division budget Directs and oversees the development of specialized collections in a Library Division or Branch Library including the evaluation and selection of books and materials, oversees the ordering, cataloging, classification and display of new books and materials, oversees the maintenance and replacement of existing books and materials Oversees the installation and maintenance of all technology services for a specific Library Division, manages the information services providing training, research and information assistance through in -house materials, software, specialized CD ROM databases and Internet searches Serves as the Library specialist and coordinator and makes presentations to various projects, programs and committees, assists the public in the use of the library and library resources Prepares administrative and statistical reports for the Director, makes presentations to various groups, Boards and organizations, completes special projects /assignments as requested Directly and through subordinate supervisors, hires, trains, schedules, assigns and reviews /evaluates the work of Division staff, initiates corrective and /or disciplinary action and responds to grievances following established personnel policies and procedures and in consultation with the Library Director and Human Resources 9/2006 iJ� Librarian II Knowledge. Skills and Other Characteristics: Knowledge of the principles and practices of library management including children's collection development, program development and budgeting Knowledge of resource materials and references available to facilitate effective management of library collections Knowledge of contemporary and classic children's literature Knowledge of a variety of automated library systems and information technologies Knowledge of principles and practices of supervision Skill in evaluating children's collections and determining the reference /general reading needs of the local community Skill in the practice of library management Skill in the use of a variety of automated library systems and information technologies Skill in developing and implementing policies and procedures Skill in managing special projects, activities and programs Skill in conducting research and preparing clear, concise and comprehensive reports Skill in communicating effectively orally and in writing Skill in managing multiple priorities Skill in supervising, training, evaluating and motivating employees Skill in establishing and maintaining effective working relationships with other Library staff, other City employees and the public Minimum Qualifications: A Master's degree in Library Science or five (5) years increasingly responsible professional library experience in Children's Services at a Librarian I or Senior Library Assistant level, including three (3) years of supervision, or an equivalent combination of education and experience 9/2006 s U9 City of El Segundo, CA Job Description Job Code: DIRECTOR OF LIBRARY SERVICES Definition: Under administrative direction, plans, directs, organizes and manages all activities of the City Library Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, directs, sets goals and implements City Library programs, services, technology and operating policies; recommends long -term strategic services and building renovation projects to meet future community needs, provides leadership, program development, administration and coordination of Library operations and services Directs and oversees all aspects of the day -to -day operation and activities of the Library Services Department, administers a point use agreement for services to local school branch libraries, represents the Library with community and professional groups, serves on the Library Services Director's Council of the Metropolitan Cooperative Library System (MCLS), and develops other external professional and business contacts Prepares and administers the annual operating budget, provides long -term forecasts for Library finances, participates in the identification and procurement of alternative funding sources including donations, fundraising and grant writing Prepares administrative and statistical reports for the City Manager, makes presentations to various groups and organizations Acts as the chief City staff representative to the Library Board of Trustees, develops the agenda and attends monthly meetings, provides written and oral reports on policies, programs and services, the annual budget, building projects, personnel changes, and other department issues, keeps the City Manager apprised of board member concerns and requests As an at -will employee reporting to the City Manager, serves as a member of the City's Executive Management team, participates in the management of the City and may serve on various committees, boards and task forces Directly and through subordinate supervisors, hires, directs work efforts and evaluates Library staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources 9/2006 i �Q Director of Library Services Knowledge, Skills and Other Characteristics: Knowledge of the principles and practices of all aspects of municipal library administration, Knowledge of a variety of automated library systems and information technologies Knowledge of municipal organization and administration Knowledge of budget development and expenditure control Knowledge of the principles and practices of effective leadership, management and supervision Knowledge of project management principles and practices Knowledge of planning and maintaining modern library facilities Skill in program development, implementation and evaluation Skill in managing, developing, motivating and evaluating professional and support staff Skill in developing and implementing policies and procedures Skill in managing special projects, activities and programs Skill in planning and coordinating library renovation projects which utilize efficient use of space for housing library materials and collections, providing for adequate study areas and meeting rooms, updating information technologies, organizing staff work areas, and foreseeing other building functional needs Skill in anticipating and meeting the informational, cultural, recreational and educational needs of the community through effective development and implementation of library programs Skill in conducting research and preparing clear, concise and comprehensive reports Skill in understanding and applying complex regulations, procedures and guidelines Skill in fundraising and writing grants Skill in communicating effectively orally and in writing Skill in public speaking Skill in managing multiple, complex and changing priorities Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly Skill in establishing and maintaining effective working relationships with Library staff, other City employees, Boards, volunteer groups and the public Qualifications: A Master's degree in Library Science and five (5) years of professional library administration and management experience, including three (3) years of supervisory experience, or an equivalent combination of library education and experience, 9/2006 i91 City of El Segundo, CA NETWORK ASSISTANT Definition: Job Description Job Code: Under general direction, provides day to day operational and technical support for all City automated systems, including the in -house operating system, public and staff microcomputers, Internet services, and specialized CD ROM Information Resources, provides immediate response and assistance to staff, coordinates the installation, maintenance, and repair of all computer hardware including printers, modems, file servers, routers, telephone systems, cables, and hubs which support the City's automated infrastructure Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Duties may include, but are not limited to the foltowing Coordinates the ordering, installation and maintenance of all new City electronic and computer hardware /software equipment, including desktop PC workstations, printers, Internet file servers, hubs, routers, telephone systems, audiolvisual systems, CD Rom workstations, scanners, and the City's network of cables and other equipment which interconnect with other City computer systems Maintains the daily operations of the City computer systems at various sites within the City, including the duties of regular data tape backup functions, periodic upgrades, troubleshoot system failures, report other equipment and software problems to higher level staff and follow up to verify satisfactory solutions Maintains a log of problem reports and tracks them until they are satisfactorily resolved Maintains system security rights and password assignments Provides staff training in the operation of computer networks and PC based software Conducts periodic preventive maintenance, antiviral, and diagnostic testing of all hardware systems to ensure a high level of reliability Provides staff support to the City Computer Committee, maintains and supports City -wide technology standards Makes recommendations for hardware and software enhancements and purchases based upon study and analysis of current systems 912006 1 � ti Network Assistant As necessary, responds to computer system problems and emergencies during off duty hours Knowledge. Skills and Other Characteristics: Knowledge of modern electronic processing theory, principles, and practices, technical support requirements for microcomputer workstations, file servers, routers, telephone systems and the network of cables, routers and hubs which interconnect them, computer networking, design and operation of computer hardware and software systems and networked computing environments including troubleshooting problems, computer programs and applications packages used in municipal environment, effective verbal and written communications practices Ability to troubleshoot personal computer and network hardware and software malfunctions, install personal computer hardware and software, reason both logically and creatively, work both independently and on project teams, establish and maintain effective working relationships with individuals at all levels in the City organization and with computer vendors, provide both formal and informal training and support to system users, understand and apply complex manuals and documents related to hardware and software, respond to computer system problems and emergencies when necessary during off duty hours Working Conditions: Typical office environment Regularly required to lift and carry computer hardware Occasionally required to work in confined and restricted spaces Licensing / Certification Requirements: Possession of, or the ability to obtain, a valid Class C California Driver's License and a satisfactory driving record A Microsoft Office Specialist Certification is highly desired Minimum Qualifications: Completion of two years of college course work in Information Systems, Computer Science, Data Processing, or a closely related field and two years of increasingly responsible microcomputer and network experience including information systems analysis, design, implementation and troubleshooting experience or an equivalent combination of education and experience Additional qualifying experience may be substituted for the educational requirement Prior city, county or other public sector experience is preferred 9/2006 -�J3 ORDINANCE NO AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1 -6 -3 AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND DEPARTMENT DIRECTORS The City Council of the City of El Segundo does ordain as follows SECTION 1 The City Council finds as follows A The El Segundo Municipal Code ( "ESMC) provides that the City Council may from time to time by Ordinance designate departments, appointive officers, or employees of the City, B It is in the best interest of the City to list all existing City departments in the Municipal Code and officers excluded from the Personnel Merit System, and C It is in the best interest of the City to revise the title of the Department and Department Head to Library Department and Library Director SECTION 2 ESMC § 1 -6 -3 is amended in its entirety to read as follows "Sec 1 -6 -3 CITY DEPARTMENTS Effective October 1, 2006, the organization of city government consists of the following departments Administrative Services Department City Administration Fire Department Library Services Department Planning and Budding Safety Department Police Department Public Works Department Recreation and Parks Department SECTION 3 ESMC § 1 -6 -5 is amended in its entirety to read as follows "Sec. 1 -6 -5 DEPARTMENT HEADS For the purpose of this chapter and for the purpose of initiative Ordinance 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance 586, and not by way of limitation, effective October 1, 2006, the term "Department Head" includes Chief of Police City Manager Director of Administrative Services City Manager Director of Planning and Budding Safety Fire Chief Public Works Director Director of Library Services Director of Recreation and Parks SECTION 4 Repeal of any provision of the ESMC herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 5 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 6- The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 7 This Ordinance will become effective on the thirty -first (31 st) day following its passage and adoption PASSED AND ADOPTED this day of , 2006 Kelly McDowell, Mayor - 2 - ATTEST I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cathy Domann, Deputy City Clerk of the City of EI Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the _ day of 2006, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the _ day of _, 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark D Hensley, City Attorney - 3 -