2006 OCT 17 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 17, 2006 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
Next Resolution # 4485
Next Ordinance # 1402
PUBLIC COMMUNICATION - (Related to Citv Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sec) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - 3
matters
1 City of El Segundo v 2221 Park Place, LASC Case No BC319034
2 City of El Segundo vs City of Los Angeles, et al LASC No BS094279
3 Gilbreath v El Segundo, LASC Case No YC053692
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS: -0- matter
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in lenqth
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524-2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 17, 2006 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor John Reed of Hilltop Community Church of Christ
PLEDGE OF ALLEGIANCE — Council Member Bill Fisher
Next Resolution # 4485
Next Ordinance # 1402
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PRESENTATIONS -
(a) Recognition of participants of the Residential Community Emergency Response Team
(CERT) course Michael Allen, Norma Cano, Robert Cell, Wendy Inamura, Nancy Johns,
Joe Krebs, Timm Lawson, Steve Mazuk, Tish Mitchell, Paul Nystrom, Bill Palace, Ronald
Scott, Adam Sholder, Dodie Tokar, Victoria Tokar, and Elizabeth Wos
(b) Proclamation to announce Halloween Frolic on Main Street El Segundo on Tuesday, October
31, 2006 from 330pm to600pm
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
Recommendation - Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
1. Consideration and possible action to extend the City's agreement with Cassidy &
Associates through September 30, 2007 for the provision of legislative advocacy
services in Washington, D.C. (Fiscal Impact: $160,000 for FY 2006 -2007)
Recommendation (1) Authorize the Mayor to execute the attached agreement with
Cassidy & Associates, (2) Alternatively, discuss and take other action related to this
item
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
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E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
2. Warrant Numbers 2555651 to 2555886 on Register No. 01 in the total amount of
$3,214,554.12 and Wire Transfers from 9/22/2006 through 10/5/2006 in the total
amount of $1,108,729.95.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers.
3. Adjourned Regular City Council Meeting Minutes of September 25, 2006 and
Regular City Council Meeting Minutes of October 3, 2006.
Recommendation — Approval
4. Consideration and possible action regarding a Resolution electing coverage under
the State Disability Insurance (SDI) Program for employees represented by the
Supervisory and Professional Employees Bargaining Unit. (Fiscal Impact: None)
Recommendation — (1) Adopt Resolution, (2) Alternatively, discuss and take other action
related to this item
5. Consideration and possible action regarding a revision to the class specification
for the job classification of Water Supervisor. (Fiscal Impact: None)
Recommendation — (1) Approve the revised class specification; (2) Alternatively, discuss
and take other action related to this item.
6. Consideration and possible action to accept the project for the refurbishment of
the racquetball courts at the Recreation Park (339 Sheldon Street). Approved
Capital Improvement Project. Project No. PW 06 -10. (Final Contract Amount:
Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file a
Notice of Completion in the County Recorder's Office, (3) Alternatively, discuss and take
other action related to this item
5 065
7. Consideration and possible action regarding the award of a contract to Shaw
Industries, Inc. for the installation of new carpeting at Fire Station No. 1. (Fiscal
Impact: $30,000)
Recommendation — (1) Authorize the City Manager to execute a contract in a form as
approved by the City Attorney with Shaw Industries, Inc in the amount of $30,000 by
piggybacking onto the State of California Contract No 4- 97- 72 -0008A for replacement of
carpeting at Fire Station No 1, (2) Alternatively, discuss and take other action related to
this item
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
8. Consideration and possible action regarding a status report from the City's RSI
Program Manager on the Residential Sound Insulation Program. (Fiscal Impact:
Recommendation — (1) Receive and file report, (2) Alternatively, discuss and take other
action related to this item
G. REPORTS — CITY MANAGER — NONE
H. REPORTS— CITY ATTORNEY— NONE
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher -
9. Consideration and possible action to make John and Shirley Williams as
"Honorary Citizens of El Segundo" and recognize them and their achievements at
the City Council meeting of November 8, 2006.
Recommendation — (1) Recognize John and Shirley Williams as "Honorary Citizens of El
Segundo' and present official City proclamation to them on November 8, 2006, (2)
Alternatively, discuss and take other action related to this item.
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Council Member Jacobson —
Council Member Boulgarides —
Mayor Pro Tern Busch -
Mayor McDowell —
10. Consideration and possible action regarding the City's voluntary participation in
the South Bay Cities Council of Governments' (SBCCOG) Energy Efficiency
Procurement Program.
Recommendation — (1) That the City Council adopts a Resolution establishing the City's
commitment to voluntarily participate in the SBCCOG Energy Efficiency Procurement
Program, (2) Alternatively, discuss and take other action related to this item
11. Consideration and possible action to appoint a 90 -day ad hoc subcommittee of the
City Council to discuss and make recommendations regarding the City's outside
film permit ordinance. (Fiscal Impact: None)
Recommendation — (1) Appoint Mayor McDowell and Council Member Fisher to an ad
hoc subcommittee to discuss the City's film permit ordinance, (2) Alternatively, discuss
and take other action related to this item
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE
TIME
NAME
6 o S
CC Presentations 101706
a Recognition of participants of the Residential Community Emergency
Response Team (CERT) course Michael Allen, Norma Cano, Robert Cetl,
Wendy Inamura, Nancy Johns, Joe Krebs, Timm Lawson, Steve Mazuk,
Tish Mitchell, Paul Nystrom, Bill Palace, Ronald Scott, Adam Sholder,
Dodie Tokar, Victoria Tokar, and Elizabeth Wos
(JUJ
rOdamattonCal) of et .*rgunbo, Catifornia
lN7 FF:RLIAS,On Tuesday, October 31st, on the 300 and 400 block of Main Street, El
Segundo will gather its ghoules, ghosties, scarecrows and Jack -O- Lanterns for
some wholesome hometown family fun in celebration of a tradition that dates
back more than 30 years — our annual Halloween Frolic
WIIFRLAS,The festivities will begin at 330 p in and last until the dark of night at 6 00
p in Folks will be able to get on inflatable rides and play games that will send all
gbosties flying and screaming with glee People of all ages can enter the contest
for the most fantastic, frightening, funny and overtly original costumes to be held
on the Civic Hall Plaza @ 4 00 p in Judges will also critique the carved and
decorated pumpkins, while participants enjoy the live music and munch on a
variety of morsels to fill any spirit's desire And for the mystically inclined there is
always a space available at the fortune telling booths
WHEREAS The annual Halloween Frolic affords the people of El Segundo the opportunity
to experience wholesome family fun in a safe environment, while enjoying all of
downtown Main Street in a fun - filled way
NOW, THFRGFORE, the Mayor and Members of the City Council of the City of El
Segundo, California, hereby proclaim Tuesday, October 31, 2006 from 3 30 p in to 6 00
p in , as Halloween Frohc on Main Street El J'equndt, and invite parents and children, and
the entire community, to participate in this traditional annual event
EL SEGUNDO CITY COUNCIL MEETING DATE: October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING- Unfinished Business
AGENDA DESCRIPTION.
Consideration and possible action to extend the City's agreement with Cassidy and
Associates through September 30, 2007 for the provision of legislative advocacy services
in Washington, D C (Fiscal Impact ($160,000 for FY 2006 -2007)
RECOMMENDED COUNCIL ACTION:
1) Authorize the Mayor to execute the attached agreement with Cassidy Associates, 2)
Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
Over the past several years, Cassidy and Associates has been extremely successful in
obtaining federal funding on behalf of the City for a variety of infrastructure protects ranging
from the implementation of the City's Sewer Master Plan to the Douglas Street Gap
Closure project In total, Cassidy reports that it has obtained nearly $10 million in funding
for such projects
Current efforts include an attempt to secure $500,000 in the Treasury, Transportation,
Housing and Urban Development Appropriation bill for the Park Place extension protect
Most of the current appropriations measures in Congress will not be approved until after
the November mid -term election In addition, Cassidy has been and would be available for
special project work, such as the legislative efforts undertaken last year in support of the
City and region's successful efforts to keep the Los Angeles Air Force base off the BRAC
list If approved, the agreement calls for Cassidy's rates to remain at $13,333 /month, or
$160,000 annually
ATTACHED SUPPORTING DOCUMENTS-
1) Memorandum from Cassidy and Associates outlining a proposed work plan for FY 2006-
2007
FISCAL IMPACT: N/A
Operating Budget
$ 180,000
Amount Requested.
$160,000
Account Number.
001 -400- 2901 -6407
Project Phase.
N/A
Appropriation Required: _Yes X No
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AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 1St day of October, 2006,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter
referred to as "City" and Cassidy & Associates hereinafter referred to as
"Consultant" This Agreement shall be in full force and effect through September
30, 2006, unless extended by mutual agreement of City and Consultant In
consideration of the mutual covenants and conditions set forth herein, the parties
agree as follows
1. SCOPE OF SERVICES. Consultant agrees to perform the services
set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof
Consultant represents and warrants that it has the qualifications,
experience and facilities to properly perform said services in a thorough,
competent and professional manner and shall, at all times during the term
of this Agreement, have in full force and effect, all licenses required of it by
law, including, but not limited to, a valid El Segundo Business License
Consultants shall begin its services under this Agreement on October 1,
2006 Consultant shall complete each of the services set forth in Exhibit A
to the City's satisfaction If the City is not satisfied with any such services,
the Consultant shall work on such matter until the City approves of the
service. Further, Consultant shall complete the services set forth in
Exhibit A strictly according to the schedule provided therein
Additionally, Consultant shall provide the services specified in Exhibit A in
compliance with the following conditions All work performed by
Consultant shall be directed through the City Manager or designee, all
work requested of Consultant by the City shall be directed by the City
Manager or designee, consultant shall submit periodic reports of work
product and progress on stated goals outlined in Exhibit A to the City
Manager not less frequently than once each month
2 STATUS OF CONSULTANT. Consultant is and shall at all times
remain as to the City a wholly independent contractor The personnel
performing the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control
Neither City nor any of its officers, employees or agents shall have control
over the conduct of Consultant or any of Consultant's officers, employees
or agents, except as set forth in this Agreement Consultant shall not at
any time or in any manner represent that it or any of its officers,
employees or agents are in any manner officers, employees or agents of
the City Consultant shall not incur or have the power to incur any debt,
obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or
c
created pursuant to this Agreement without the prior written approval of
City except information or reports required by government agencies to
enable Consultant to perform its duties under this Agreement
3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS.
Consultant shall keep itself informed of applicable local, state and federal
laws and regulations which may affect those employed by it or in any way
affect the performance of its services pursuant to this Agreement
Consultant shall observe and comply with all such laws and regulations
affecting its employees City and its officers and employees, shall not be
liable at law or in equity as a result of any failure of Consultant to comply
with this section Without limiting the foregoing, Consultant shall not
expend any funds in violation of California Constitution, Article 16, Section
6, Government Code, Section 81000 et seq ( "Political Reform Act "), or
any other federal or state law governing the expenditure of public funds
Consultant shall be solely responsible for submittal of all documents,
forms and other information that may be required by all applicable
agencies as a result Contractor's performing the services specified in this
Agreement
4 PERSONNEL. Consultant shall make every reasonable effort to
maintain the stability and continuity of Consultant's staff assigned to
perform the services hereunder and shall obtain the approval of the City
Manager of all proposed staff members performing services under this
Agreement prior to any such performance
5 COMPENSATION AND METHOD OF PAYMENT. Compensation
to the Consultant shall be paid as a fixed monthly retainer not to exceed
thirteen thousand three hundred and thirty -three dollars ($13,333) per
month Payments shall be made in approximately thirty (30) days after
receipt of each invoice as to all non - disputed fees If the City disputes any
of consultant's fees it shall give written notice to Consultant in 30 days of
receipt of an invoice of any disputed fees set forth on the invoice
6 ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not
be compensated for any services rendered in connection with its
performance of this Agreement which are in addition to those set forth
herein or listed in Exhibit "A ", unless such additional services are
authorized in advance and in writing by the City Manager Consultant
shall be compensated for any additional services in the amounts and in
the manner as agreed to by City Manager and Consultant at the time
City's written authorization is given to Consultant for the performance of
said services
7. ASSIGNMENT. All services required hereunder shall be performed
by Consultant, its employees or personnel under direct contract with
L, 1.i
Consultant Consultant shall not assign to any subcontractor the
performance of this Agreement, nor any part thereof, nor any monies due
hereunder, without the prior written consent of City Manager
8. FACILITIES AND RECORDS. City agrees to provide suitably
equipped and furnished office space, public counter, telephone, and use
of copying equipment and necessary office supplies for Consultant's on-
site staff, if any. Consultant shall maintain complete and accurate records
with respect to sales, costs, expenses, receipts and other such information
required by City that relate to the performance of services under this
Agreement Consultant shall maintain adequate records of services
provided in sufficient detail to permit an evaluation of services All such
records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible
Consultant shall provide free access to the representatives of City or its
designees at reasonable times to such books and records, shall give City
the right to examine and audit said books and records, shall permit City to
make transcripts therefrom as necessary, and shall allow inspection of all
work, data, documents, proceedings and activities related to this
Agreement Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment
9. TERMINATION OF AGREEMENT. This Agreement shall expire on
September 30, 2007, unless extended by mutual agreement of City and
Consultant The City upon 30 days written notice or 120 days by
contractor written notice may terminate with or without cause this
Agreement In the event of such termination, Consultant shall be
compensated for non - disputed fees under the terms of this Agreement up
to the date of termination
10. COOPERATION BY CITY. All public information, data, reports,
records, and maps as are existing and available to City as public records,
and which are necessary for carrying out the work as outlined in the
Scope of Services, shall be furnished to Consultant in every reasonable
way to facilitate, without undue delay, the work to be performed under this
Agreement
11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of,
or in the event of termination, suspension or abandonment of, this
Agreement, all original maps, models, designs, drawings, photographs,
studies, surveys, reports, data, notes, computer files, files and other
documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of
City With respect to computer files, Consultant shall make available to
the City, upon reasonable written request by the City, the necessary
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computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files
12. RELEASE OF INFORMATION /CONFLICTS OF INTEREST.
A. All information gained by Consultant in performance of this
Agreement shall be considered confidential and shall not be released by
Consultant without City's prior written authorization excepting that
information which is a public record and subject to disclosure pursuant to
the California Public Records Act, Government Code 6250, et se
Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager or unless requested by
the City Attorney, voluntarily provide declarations, letters of support,
testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement or relating to any
project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives
City notice of such court order or subpoena
If Consultant or any of its officers, employees, consultants or
subcontractors does voluntarily provide information in violation of this
Agreement, City has the right to reimbursement and indemnity from
Consultant for any damages caused by Consultant's conduct, including
the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons,
complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court
order or subpoena from any party regarding this Agreement and the work
performed thereunder or with respect to any project or property located
within the City. City retains the right, but has no obligation, to represent
Consultant and /or be present at any deposition, hearing or similar
proceeding Consultant agrees to cooperate fully with City and to provide
City with the opportunity to review any response to discovery requests
provided by Consultant. However, City's right to review any such
response does not imply or mean the right by City to control, direct, or
rewrite said response
B. Consultant covenants that neither they nor any officer or
principal of their firm has any interest in, or shall they acquire
any interest, directly or indirectly which will conflict in any
manner or degree with the performance of their services
hereunder Consultant further covenants that in the
performance of this Agreement, no person having such
interest shall be employed by them as an officer, employee,
agent, or subcontractor without the express written consent
of the City Manager.
015
13 DEFAULT. In the event that Consultant is in default of any
provision of this Agreement, City shall have no obligation or duty to
continue compensating Consultant for any work performed after the date
of default and can terminate this Agreement immediately by written notice
to the Consultant
14 INDEMNIFICATION. Consultant agrees to the following
A. Indemnification for Professional Services. Consultant will save
harmless and indemnify, including, without limitation, City's defense costs
(including reasonable attorney's fees), from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account
of, any injuries or damages sustained by any person or property resulting
or arising from any negligent or wrongful act, error or omission by
Consultant or any of Consultant's officers, agents, employees, or
representatives, in the performance of this Agreement
B. Indemnification for other Damages. Consultant indemnifies and
holds City harmless from and against any claim, action, damages, costs
(including, without limitation, attorney's fees), injuries, or Lability, arising
out of this Agreement, or its performance Should City be named in any
suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of this Agreement, or
its performance, Consultant will defend City (at City's request and with
counsel satisfactory to City) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise
C. For purposes of this section "City" includes City's officers, officials,
employees, agents, representatives, and certified volunteers
D. It is expressly understood and agreed that the foregoing provisions
will survive termination of this Agreement
E. The requirements as to the types and limits of insurance coverage
to be maintained by Consultant as required by this Agreement, and any
approval of said insurance by City, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
Consultant pursuant to this Agreement, including, without limitation, to the
provisions concerning indemnification
F. Consultant represents it is skilled in the professional calling
necessary to perform the services and duties agreed to hereunder by
Consultant, and City relies upon the skills and knowledge of Consultant
Consultant shall perform such services and duties consistent with the
standards generally recognized as being employed by professionals
performing similar service in the State of California
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G. Consultant is an independent contractor and shall have no authority
to bind City nor to create or incur any obligation on behalf of or liability
against City, whether by contract or otherwise, unless such authority is
expressly conferred under this agreement or is otherwise expressly
conferred in writing by City
CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY
AND KNOWINGLY AND WILLINGLY ACCEPTS THE
OBLIGATIONS CONTAINED HEREIN
15 INSURANCE.
A. Insurance Requirements. Consultant shall provide and
maintain insurance acceptable to the City Attorney in full force and effect
throughout the term of this Agreement, against claims for injuries to
persons or damages to property which may arise from or in connection
with the performance of the work hereunder by Consultant, its agents,
representatives or employees Insurance is to be placed with insurers
with a current A M Best's rating of no less than A VII Consultant shall
provide the following scope and limits of insurance
(a) Minimum Scope of Insurance. Coverage shall be at
least as broad as
(i) Insurance Services Office form Commercial
General Liability coverage (Occurrence Form
CG 0001)
(ii) Insurance Services Office form number CA
0001 (Ed 1/87) covering Automobile Liability,
including code 1 "any auto" and endorsement
CA 0025, or equivalent forms subject to the
written approval of the City
(iii) Workers' Compensation insurance as required
by the Labor Code of State of California and
Employer's Liability insurance and covering all
persons providing services on behalf of the
Consultant and all risks to such persons under
this Agreement (Not needed if Self- employed
with no employees )
(iv) Errors and omissions liability insurance
appropriate to the Consultant's profession
(b) Minimum Limits of Insurance. Consultant shall
maintain limits of insurance no less than
(1) General Liability: $1,000,000 per occurrence for
bodily injury, personal injury and property damage If
Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the
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general aggregate limit shall apply separately to the
activities related to this Agreement or the general
aggregate limit shall be twice the required occurrence
limit
(ii) Automobile Liability: Including owned, non -
owned and hired vehicles for bodily injury and
property damage with (See cover letter (page
1) for actual dollar level Requirements)
At least $1,000,000 per occurrence
$100,000 - $300,000 per occurrence
As required by State Statutes A copy
of your current policy must be submitted
naming yourself and or your company
(iii) Workers' Compensation and Emplover's
Liabilitv Workers' Compensation as required
by the Labor Code of the State of California
and Employers Liability limits of $1,000,000 per
accident.
(iv) Errors and Omissions or Malpractice or
Professional Liabilitv: At least $1,000,000
per occurrence
B. Other Provisions. Insurance policies required by this
Agreement shall contain the following provisions
(a) All Policies. Each insurance policy required by this
paragraph 15 shall be endorsed and state the coverage shall
not be suspended, voided, canceled by the insurer or either
party to this Agreement, reduced in coverage or in limits
except after 30 days' prior written notice by Certified mail,
return receipt requested, has been given to the City
(b) General Liability and Automobile Liability
Coverages.
(1) City, its officers, officials, and employees and
volunteers are to be covered as additional insureds as
respects liability arising out of activities Consultant
performs, products and completed operations of
Consultant, premises owned, occupied or used by
Consultant, or automobiles owned, leased or hired or
borrowed by Consultant The coverage shall contain
no special limitations on the scope of protection
afforded to City, its officers, officials, or employees
0 i 8
(ii) Consultant's insurance coverage shall be
primary insurance as respect to City, its officers,
officials, employees and volunteers Any insurance or
self insurance maintained by City, its officers, officials,
employees or volunteers shall apply in excess of, and
not contribute with, Consultant's insurance
(iii) Consultant's insurance shall apply separately
to each insured against whom claim is made or suit is
brought, except with respect to the limits of the
insurer's liability
(v) Any failure to comply with the reporting or other
provisions of the policies including breaches of
warranties shall not affect coverage provided to
the City, its officers, officials, employees or
volunteers
(c) Workers' Compensation and Employer's Liability
Coverage. Unless the City Manager otherwise agrees in
writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees
and agents for losses arising from work performed by
Consultant for City
C. Other Requirements. Consultant agrees to deposit with
City, at or before the effective date of this contract,
certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied
with The City Attorney may require that Consultant furnish
City with copies of original endorsements effecting coverage
required by this Section The certificates and endorsements
are to be signed by a person authorized by that insurer to
bind coverage on its behalf City reserves the right to
inspect complete, certified copies of all required insurance
policies, at any time
(a) Consultant shall furnish certificates and
endorsements from each subcontractor identical to those
Consultant provides
(b) Any deductibles or self - insured retentions must be
declared to and approved by City At the option of the City,
either the insurer shall reduce or eliminate such deductibles
or self - insured retentions as respects the City, its officers,
officials, employees and volunteers, or the Consultant shall
procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and
claims
iJ 1 ;i
(c) The procuring of such required policy or policies of
insurance shall not be construed to limit Consultant's liability
hereunder nor to fulfill the indemnification provisions and
requirements of this Agreement
16. ENTIRE AGREEMENT. This Agreement is the complete, final,
entire and exclusive expression of the Agreement between the parties
hereto and supersedes any and all other agreements, either oral or in
writing, between the parties with respect to the subject matter herein
Each party to this Agreement acknowledges that no representations by
any party which are not embodied herein and that no other agreement,
statement, or promise not contained in this Agreement shall be valid and
binding
17. GOVERNING LAW. The City and Consultant understand and
agree that the laws of the State of California shall govern the rights,
obligations, duties and liabilities of the parties to this Agreement and also
govern the interpretation of this Agreement. Any litigation concerning this
Agreement shall take place in the Los Angeles County Superior Court,
18. ASSIGNMENT OR SUBSTITUTION. City has an interest in the
qualifications of and capability of the persons and entities who will fulfill
the duties and obligations imposed upon Consultant by this Agreement In
recognition of that interest, neither any complete nor partial assignment of
this Agreement may be made by Consultant nor changed, substituted for,
deleted, or added to without the prior written consent of City Any
attempted assignment or substitution shall be ineffective, null, and void,
and constitute a material breach of this Agreement entitling City to any
and all remedies at law or in equity, including summary termination of this
Agreement
18. MODIFICATION OF AGREEMENT. The terms of this Agreement
can only be modified in writing approved by the City Council and the
Consultant The parties agree that this requirement for written
modifications cannot be waived and any attempted waiver shall be void
20. AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that
he /she /they has /have the authority to execute this Agreement on behalf of
his /her /their corporation and warrants and represents that he /she /they
has /have the authority to bind Consultant to the performance of its
obligations hereunder
21. NOTICES. Notices shall be given pursuant to this Agreement by
personal service on the party to be notified, or by written notice upon such
v�ti
party deposited in the custody of the United States Postal Service
addressed as follows.
city
Jeff Stewart
City of El Segundo
350 Main Street
El Segundo, California 90245 -3895
Telephone (310) 524 -2301
Facsimile (310) 322 -7137
Consultant
Gerry Warburg
Cassidy & Associates
700 Thirteenth Street N W , Suite 400
Washington D C 20005 -5917
The notices shall be deemed to have been given as of the date of
personal service, or three (3) days after the date of deposit of the same in
the custody of the United States Postal Service
22. SEVERABILITY. The invalidity in whole or in part of any provision
of this Agreement shall not void or affect the validity of the other provisions
of this Agreement
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed the day and year first above written
Company Name. Cassidy & Associates
M
Title
CITY OF EL SEGUNDO
Mayor
ATTEST.
Cindy Mortesen
City Clerk
APPROVED AS TO FORM:
Mark D Hensley
City Attorney
��1
To Kelly McDowell, Mayor
Jeff Stewart, City Manager
From Gerry Warburg, Cassidy & Associates
Christine O'Connor, Cassidy & Associates
Re Agenda for End of Calendar Year 2006, and Calendar Year 2007/ Fiscal
Year 2008
Date October 4, 2006
We are delighted to be working with you again for what we hope will be another
good year of success for the City of El Segundo We were pleased to help secure
$500,000 in the Treasury, Transportation, Housing and Urban Development
Appropriations bill for the Park Place Extension that builds upon the $5 2 million secured
in FY 06 for the South Bay Corridor Transportation Improvement project
WraDmnff UD ADDronnatrons FY 2007
As the 109'h Congress draws to a close, only 2 of 10 appropriations bills have
been completed before Election Day 2006 — Department of Defense and Department of
Homeland Security. Congress is expected to return to Washington November 13'' to
wrap up the remaining 8 appropriations bills, including the FY 07 Treasury,
Transportation, and Housing and Urban Development Appropriations bill that includes
$500,000 for the Park Place Extension in the City of El Segundo A Continuing
Resolution expires on November 17 By that date, we should have a better idea of when
work on the TTHUD bill will be completed We will be pushing to hold and grow that
number depending on the dynamics of a tense lame duck session
The Future of the 110`h Congress
One major factor affecting the timeline for appropriations wrap -up will be the
outcome of the 2006 electron Due to recent events in Washington, it is growing more
likely that Democrats may regain control of at least one both chamber of Congress More
likely than not, Congress would then want to wrap up business as soon as possible Work
maybe completed by Thanksgiving Should Democrats regain control of the House,
much of December and January will focus on reorganization — choosing new leadership
in both chambers and both parties, physically moving leadership offices, and a major
realignment of committees which will result in significant changes in policy direction on
all committees, both authorizing and appropriating
022
Appropriations in FY 08
Should Democrats regain control of Congress, we would see increased spending
on the domestic side and re- directed spending on national security (perhaps less spending
overseas in Iraq and War on Terrorism and more on port security and terrorist- targeted
cities m the U S) In addition, our champions for City of El Segundo projects would
elevate in stature as their party would be chairing subcommittees on the appropriating
and authorizing fronts for which we will have an interest
We have yet to see any earmarking in the Homeland Security Appropriations bill,
but since Democrats have been most vocal and critical on how Homeland Security is
disbursing funding to mayor cities of interest to terrorists vs cities that are considered low
terrorist targets, we can expect to see increased discussion about earmarking this bill As
we have discussed in the past, other subcommittee chairmen are becoming increasingly
frustrated that their bills are being targeted for earmarks that logically should come out of
Homeland Security This may also be a factor in determining the future of that
subcommittee
City of El Segundo Projects for FY 08•
We are seeing more and more Members looking for ways to satisfy as many
constituencies as possible with a single project For example, Members are more inclined
than before to support projects that involve a partnership with another constituent
institution and those for which the general public will benefit or have access As we
discussed during our site visit at City Hall on September 28, aloint regional emergency
services project that would include both construction and equipment dollars would be a
good fit for meeting both the needs of the City of El Segundo and the other communities
in your region We have already floated the concept of such a project option with the key
House and Senate offices we have visited since our discussions last week
Next Steps
Fleshing out details of possible emergency services project for FY 08
Target dates for drafting and finalizing project descriptions
Pick date for Washington, D.0 Hill visits for FY 08 appropriations ask
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/22/2006 THROUGH 10/6/2006
Date
9/21/2006
9/21/2006
9/27/2006
9/27/2006
9/2812006
9/28/2006
9/28/2006
10/4/2006
10/4/2006
10/5/2006
10/5/2006
10/5/2006
9/22- 10/4/06
Payee Amount Description
Employment Development
IRS
Cal PERS
Lane Donovan Golf Partners
Health Comp
Federal Reserve
Federal Reserve
UnumProvident
Health Comp
Cal PERS
Employment Development
IRS
Workers Comp Activity
DATE OF RATIFICATION: 10117/06
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
37,204 82
184,009 60
237,159 08
19,654 46
3,04539
10000
20000
41070
3,88628
319,385 88
49,547 44
227,718 37
26,407 93
1,108,729 95
IC / /,kc�
Date
lv - -1—n1
Date
G
Dat
State Taxes
Federal Taxes
Retirement
Lakes payroll transfer
Weekly claims 9/22
Employee EE Bonds
Employee I Bonds
Long Term Care
Weekly claims 10/29
Retirement
State Taxes
Federal Taxes
SCRMA checks issued
1,108,729.95
on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
4v
ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, SEPTEMBER 25, 2006 - 5 00 P M
5 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 5 00 p m
PLEDGE OF ALLEGIANCE — Council Member Jim Boulgandes
ROLL CALL
Mayor McDowell - Present
Mayor Pro Tern Busch - Present
Council Member Boulgandes - Present
Council Member Fisher - Present
Council Member Jacobson - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed.
Fred Maples, resident and contractor, spoke regarding proposed R -1 changes
Eva Klllingsworth, resident, spoke regarding the proposed R -1 changes
John Stevenson, resident, spoke regarding the proposed R -1 changes
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOTION by Council Member Boulgandes, SECONDED by Council Member Fisher to read
all ordinances and resolutions on the Agenda by title only MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
3
MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL MEETING
SEPTEMBER 25, 2006
PAGE NO 1
L � U
B SPECIAL ORDERS OF BUSINESS
Consideration and possible action regarding the Introduction and first reading of an
Ordinance amending El Segundo Municipal Code ( "ESMC") Chapters 15-4A (the Single-
Family Residential (R -1) Zone Site Development Standards), 15 -1 (Definitions), 15 -2 (Open
Space Encroachments), and 15 -15 (Parking Standards to allow the Use of Vehicle Lifts In
the Single- Family Residential (R -1) and Two - Family Residential (R -2) Zones) (Fiscal
Impact None)
Gary Chicots, Interim Planning and Building Safety Director, gave a report
Council Member Fisher requested Council consider making the Ordinance effective 60 days after
adoption and increase the FAR above the proposed 0 5125
Mark Hensley, City Attorney, noted minor corrections to the proposed ordinance on page 25,
Section 19 and page 11, item 2 regarding Side Yard
Council Member Boulgandes suggested no set back requirements for one story structures, allow
up to 60% lot coverage on one story construction and raise the FAR to 0 53
Mayor Pro Tern Bush felt the FAR was too restrictive He suggested a 0 625 FAR, suggested
exemption of modulation and FAR on lots less than 40 feet if FAR reduced to 5125 or 53 and
make the ordinance effective 60 days after passage
MOTION by Mayor McDowell to increase FAR to 0.55 MOTION FAILED FOR LACK OF
SECOND
MOTION by Council Member Boulgandes to introduce the ordinance with a FAR of 0 53,
SECONDED BY Council Member Fisher MOTION PASSED BY THE FOLLOWING VOICE
VOTE AYES, COUNCIL MEMBERS BOULGARIDES, FISHER AND JACOBSON, NOES
MAYOR MCDOWELL AND MAYOR PRO TEM BUSCH 3/2
MOTION by Mayor Pro Tem Busch, SECONDED by Council Member Boulgandes to have setback
and modulation requirements only apply to second -story additions In excess of 500 sq ft, make
the floor area ratio applicable to lots 40 ft and greater In width in addition to lots exceeding 25 ft in
width and revise lot coverage to 60 % for single -story construction MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgandes to extend the
effective date of the Ordinance to 60 days MOTION PASSED BY THE FOLLOWING VOICE
VOTE AYES MAYOR MCDOWELL, MAYOR PRO TEM BUSCH, COUNCIL MEMBERS
BOULGARI DES AND FISHER, NOES COUNCIL MEMBER JACOBSON 4/1
MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL MEETING
SEPTEMBER 25, 2006
PAGE NO 2
0 �7
Mark Hensley, City Attorney, read by title Including amendments by title only
ORDINANCE NO 1401
AN ORDINACE AMENDING EL SEGUNDO MUNICIPAL CODE ( "ESMC ")
CHAPTERS 154A (SINGLE- FAMILY RESIDENTIAL (R -1) ZONE SITE DEVELOPMENT
STANDARDS), 15 -1 (DEFINITIONS), 15 -2 (OPEN SPACE ENCROACHMENTS),
AND 15 -15 (PARKING STANDARDS)
Council Member Boulgarides Introduced the ordinance
Second reading and adoption of Ordinance scheduled for October 3, 2006
2 Discussion of Ordinance No 1400 to amend the Downtown Specific Plan regarding building
height restrictions (Fiscal Impact None)
Council Member Jacobson left the dais due to a potential conflict regarding the location of real
property
Gary Chicots, Interim Planning and Building Safety Director, gave a report
Mike McDaniels, GIS, gave a presentation
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Fisher to revise the
Ordinance to add a 25 -foot front setback for any portion of the building above 30 feet in height
MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
Council consensus to postpone this item until later in the agenda in order to allow City Attorney to
make proposed revisions to the Ordinance
Council Member Jacobson returned to the dais
F NEW BUSINESS
G REPORTS — CITY MANAGER - NONE
H REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - NONE
REPORTS — CITY TREASURER - NONE
K REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher - NONE
Council Member Jacobson — NONE
MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL MEETING
SEPTEMBER 25, 2006
PAGE NO 3
l 48
Council Member Boulgandes — Reported on Aquatics Task Force subcommittee meeting
Requested agendize item for the next meeting regarding a City Council Resolution in support of
State Proposition 84
Mayor Pro Tem Busch — Spoke regarding the success of the Richmond Street Fair
Mayor McDowell — Spoke regarding the success of Richmond Street Fair Reported on the first
formal event at the Air Force Base "Gordon Conference Center'
Council recessed at 6 55 p m
Council reconvened at 7 00 p,m
Council Member Jacobson left the dais
Mark Hensley, City Attorney, read the proposed changes into the record
Mark Hensley, City Attorney, read by title only
ORDINANCE NO 1400
AN ORDINANCE APPROVING ENVIRONMENTAL ASSESSMENT NO 702 (EA -702), SPECIFIC
PLAN AMENDMENT NO 06 -1, AND ZONE TEXT AMENDMENT NO 06 -04 TO MODIFY
BUILDING HEIGHT RESTRICTIONS WITHIN THE DOWNTOWN SPECIFIC PLAN AREA
Mayor Pro Tem Busch re- introduced the ordinance as amended
Second reading and adoption scheduled for October 3, 2006
Council Member Jacobson returned to the dais
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
ADJOURNMENT at 7 05 p.m
Cathy Domann
Deputy City Clerk
MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL MEETING
SEPTEMBER 25, 2006
PAGE NO 4
�c.J
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 3, 2006 - 5 00 P M
5 00 P M SESSION
CALL TO ORDER — Mayor Pro Tern Busch at 5 00 p m
ROLL CALL
Mayor McDowell
Mayor Pro Tern Busch
Council Member Boulgandes
Council Member Fisher
Council Member Jacobson
Present — arrived at 5 05 p m
- Present
- Present
- Present
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250
Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant
to items identified on the agenda and that the 54956 9(b) item was a threat of litigation regarding
the Payne Claim No 06 -04
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or
conferring with the City's Labor Negotiators, as follows.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 4
matters
City of El Segundo v 2221 Park Place, LASC Case No BC319034
City of El Segundo v CTF2, Alaska, LASC Case No BC319033
City of El Segundo vs City of Los Angeles, at al LASC No BS094279
Gilbreath v El Segundo, LASC Case No YC053692
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -2- potential cases
(no further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -1 - matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957)• -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
0 %A
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS -0- matter
Council recessed at 6 55 p m
�,ii
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 3, 2006 - 7 00 P M
7 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 7 00 p m
INVOCATION — Rod Goff of Pacific Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
PRESENTATIONS —
a Council Member Boulgandes presented a Proclamation to Interim Fire Chief Kevin Smith
declaring October 8 — 14, 2006 as the observance of Fire Prevention Week in El Segundo
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Busch -
Present
Council Member Boulgandes -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Craig Maples, resident, spoke regarding the proposed R -1 zoning changes. Stated he felt the
proposed changes were too restrictive
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
B SPECIAL ORDERS OF BUSINESS
C UNFINISHED BUSINESS
L %J:l
Consideration and possible action regarding the approval of plans and specifications and
authorization to solicit construction bids for construction of an Athletic Facility at the
northeast corner of the intersection of Manposa Avenue and Nash Street and authorization
to purchase steel field lighting poles for the Athletic Facility (Fiscal Impact = $3,795,000
total, $3,595,000 estimated construction contract, $200,000 estimated pole purchase cost)
Steve Finton, Public Works Director, gave a report.
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgandes to approve the
plans and specifications for the Athletic Facility, authorize staff to solicit construction bids,
authorize the City Manager to issue a purchase order for the purchase and delivery of steel field
lighting poles for the Athletic Facility MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
2 Consideration and possible action regarding an extension to the City's current agreement
with the MWW Group for services related to the City's efforts regarding Los Angeles
International Airport (Fiscal Impact $96,000)
Jeff Stewart, City Manager, gave a report
MOTION by Council Member Boulgandes, SECONDED by Mayor Pro Tern Busch to authorize the
Mayor to execute the attached consultant Agreement No 3652 with the MWW Group MOTION
PASSED BY UNANIMOUS VOICE VOTE 5/0
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3 Consideration and possible action regarding the Annual Report of the Investment Advisory
Committee
Investment Advisory Committee Chair, Ralph Lanphere, City Treasurer, gave a report
Council consensus to receive and file the Annual Report of Investment Advisory Committee
4 Consideration and possible action on the Business Recruitment Task Force's
recommendation for implementation of Phase II of Light Pole Banner Program to promote
awareness of El Segundo, and extension of Business Recruitment Campaign Protect
(Fiscal Impact $95,000 in FY 2006 -07)
Brian Polkmghorne, Business Recruitment Task Force and Shannon Earl, Shannon David Inc,
gave a presentation
Council consensus to receive and file oral presentation by the Business Recruitment Task Force
Council Member Jacobson suggested incorporating the City's 90th Birthday Logo into the Banners
Mayor Pro Tern Busch stated he preferred Design Option A
Council Member Fisher stated he preferred Design Option A
4 UJJ
MOTION by Mayor McDowell, SECONDED by Council Member Jacobson to approve Design
Option B and incorporate the City's 90th Birthday Logo into Banners
SUBSTITUTE MOTION by Mayor Pro Tem Busch, SECONDED by Council Member Fisher, to use
Design Option A to include the ligature and incorporate the City's 90`h Birthday Logo into some of
the Banners and return to Council for final design approval, authorize the City Manager to
amend /extend Contract #3454A for professional services for Business Recruitment Campaign and
Light Pole Banner contract with Shannon David, Inc and issuance of blanket purchase orders, not
to exceed $45,000 for advertising and promotions, and $50,000 for business recruitment campaign
support services MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MAYOR PRO
TEM BUSCH, COUNCIL MEMBER BOULGARIDES AND FISHER, NOES MAYOR MCDOWELL
AND COUNCIL MEMBER JACOBSON. 3/2
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
5 Approved Warrant Numbers 2555382 to 2555650 on Register No 24 in the total amount of
$2,127,555 53 and Wire Transfers from 9/7/2006 through 9/21/2006 in the total amount of
$1,523,398 79 Authorized staff to release Ratified Payroll and Employee Benefit
checks, checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers
6 Approved regular City Council Meeting Minutes of September 19, 2006
7 PULLED FOR DISCUSSION BY MAYOR PRO TEM BUSCH
8 PULLED FOR DISCUSSION BY MAYOR PRO TEM BUSCH
9 Adopted Ordinance No 1398 to amend the El Segundo Municipal Code as it relates to non-
conforming buildings and uses in the Heavy Industrial (M -2) Zone (Fiscal Impact None)
10 Adopted Ordinance No 1399 amending the El Segundo Municipal Code to revise the title of
the Department and the Department Head to Library Services Department and Director of
Library Services (Fiscal Impact $8,200)
11 PULLED FOR DISCUSSION BY COUNCIL MEMBER FISHER
12 Authorized the Police Department to utilize reallocated project funds from Urban Area
Security Initiative Fiscal Year 2004 (UASI FY 2004) federal grant program to enhance
interoperable communications capabilities, and authorized the City Manager to sign a UASI
FY04 contract amendment describing the reallocation (Fiscal Impact $103,600)
MOTION by Council Member Boulgandes SECONDED by Council Member Fisher to approve
Consent Agenda Items 5, 6, 9, 10 and 12 MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
CALL ITEMS FROM CONSENT AGENDA
U J `t
Consideration and possible action regarding adoption of Ordinance No 1401 to amend the
El Segundo Municipal Code Chapters 15 -4A (the Single - Family Residential (R -1) Zone Site
Development Standards), 15 -1 (Definitions), 15 -2 (Open Space Encroachments), and 15 -15
(Parking Standards to allow the Use of Vehicle Lifts in the Single - Family Residential (R -1)
and Two -Family Residential (R -2) Zones) (Fiscal Impact None)
Mark Hensley read into the record corrections to the illustrations of how to calculate lot coverage
on page 15 and 19 to accurately match the final text that was introduced in the ordinance
Mark read by title only.
ORDINANCE NO 1401
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE ( "ESMC ") CHAPTERS 154A
(SINGLE- FAMILY RESIDENTIAL (R -1) ZONE SITE DEVELOPMENT STANDARDS), 15 -1
(DEFINITIONS), 15 -2 (OPEN SPACE ENCROACHMENTS), AND 15 -15 (PARKING
STANDARDS)
MOTION by Council Member Boulgandes SECONDED by Council Member Jacobson to adopt
Ordinance No 1401 to amend the El Segundo Municipal Code Chapters 15 -4A (the Single - Family
Residential (R -1) Zone Site Development Standards), 15 -1 (Definitions), 15 -2 (Open Space
Encroachments), and 15 -15 (Parking Standards to allow the Use of Vehicle Lifts in the Single -
Family Residential (R -1) and Two - Family Residential (R -2) Zones) MOTION PASSED BY THE
FOLLOWING VOICE VOTE. AYES MAYOR MCDOWELL, COUNCIL MEMBERS
BOULGARIDES, FISHER AND JACOBSON, NOES MAYOR PRO TEM BUSCH 4/1
Council Member Jacobson left the dais and not participating in Consent Agenda Items No 8 and
11 due to his interest in real property
8 Consideration and possible action regarding adoption of Ordinance No 1400 to amend the
Downtown Specific Plan regarding budding height restrictions (Fiscal Impact None)
Mark Hensley, City Attorney, noted a correction to page 2, to the finding in Section 2F which
referenced the height as originally proposed and stated the Downtown Specific Plan would require
a 25 -foot setback from the front property line for the portion of the budding exceeding 30 feet in
height
6
Mark Hensley, Cit Attorney, read by title only
ORDINANCE NO 1400
AN ORDINANCE APPROVING ENVIRONMENTAL ASSESSMENT NO 702 (EA-
702), SPECIFIC PLAN AMENDMENT NO 06 -1, AND ZONE TEXT AMENDMENT
NO 06 -04 TO MODIFY BUILDING HEIGHT RESTRICTIONS WITHIN THE
DOWNTOWN SPECIFIC PLAN AREA
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgandes to adopt
Ordinance No 1400 approving Environmental Assessment No 702 (EA -702), Specific Plan
Amendment No. 06 -1, and Zone Text Amendment No 06 -04 to modify budding height
restrictions within the Downtown Specific Plan area MOTION PASSED BY THE
FOLLOWING VOICE VOTE: AYES MAYOR PRO TEM BUSCH, COUNCIL MEMBERS
BOULGARIDES AND FISHER, NOES MAYOR MCDOWELL; NOT PARTICIPATING
COUNCIL MEMBER JACOBSON 3/1/1
11 Consideration and possible action regarding approval of plans and specifications for the
removal of Blue Stone crosswalks in the intersection of Grand Avenue at Main Street and
replacement with stamped concrete (Fiscal Impact $100,000)
Council directed staff investigate why the Blue Stone was originally recommended and report back
MOTION by Council Member Fisher, SECONDED by Council Member Boulgandes, to approve
plans and specifications for the removal of Blue Stone crosswalks in the intersection of Grand
Avenue at Main Street and replacement with stamped concrete and authorize staff to solicit
construction bids MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER
JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT
Council Member Jacobson returned to the dais
F NEW BUSINESS
13 Consideration and possible action regarding directing staff to administer the Proposition 218
majority protest process with regard to proposed increases to the City's water and
wastewater rates for FY 2006 -2007 through FY 2009 -2010 and setting a public hearing for
consideration and possible action regarding the proposed increases and approval of a
contract with Martin & Chapman Co to provide ballot mailing services. (Fiscal Impact =
$12,000 for ballot mailing, Potential Fiscal Impact = approximately $570,000 loss in FY
2006 -2007 water revenues and approximately $560,000 loss in FY 2006 -2007 wastewater
revenues)
Mark Hensley, City Attorney, gave a report
7
U.3u
MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to direct
staff to administer the Proposition 218 majority protest process for proposed water and wastewater
increases, Set a public hearing on December 19, 2006 for Council consideration of the proposed
water and wastewater increases, (3) Authorize the City Manager to execute Contract No 3562 with
Martin & Chapman Co in an amount not to exceed $12,000 in a form as approved by the City
Attorney for ballot mailing. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
G REPORTS — CITY MANAGER — NONE
H REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK — NONE
REPORTS — CITY TREASURER - NONE
K REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher - NONE
Council Member Jacobson — NONE
Council Member Boulgandes —
14 Consideration and possible action regarding the City's position on Proposition 84, a voter
initiated bond measure appearing on the November 2006 General Election ballot to raise
funds for clean water, parks and coastal protection
MOTION by Council Member Boulgandes, SECONDED by Mayor Pro Tern Busch to approve
Resolution No 4484 supporting the passage of Proposition 84 on the November 2006 ballot
MOTION PASSED BY THE FOLLOWING VOTE AYES MAYOR PRO TEM BUSCH, COUNCIL
MEMBERS BOULGARIDES AND FISHER, NOES COUNCIL MEMBER JACOBSON, ABSTAIN
MAYOR MCDOWELL 3/1/1
Mayor Pro Tern Busch - NONE
Mayor McDowell — Reported on FCC Media Ownership meeting being conducted this evening at
the El Segundo High School
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Gershin Jacobson, resident, spoke regarding unfunded City liabilities, such as health benefits and
the proposed improvements at the High School
v :S i
Suzanne Fuentes, resident, spoke regarding the proposed pools at the High School Requested
information on staffing of the pools
MEMORIALS —
Joe Fnedkin, 94 year old long -time resident of E I Segundo He is survived by his wife and former
City Councilwoman, Jane Waag Friedkm, his daughter Joellen and stepsons John and Eddie
Redding, Will, Tim and Brian Waag, their spouses and four step grandchildren
Louise Eckersley, long -time resident, graduate of El Segundo High and former City of El Segundo
Assistant Finance Director and later, City Treasurer Louise is survived by her two daughters,
three grandchildren and seven great - grandchildren
Craig Nealis, City Manager of Rolling Hills
ADJOURNMENT at 8 23 p m
Cathy Domann, Deputy City Clerk
0A G
EL SEGUNDO CITY COUNCIL MEETING DATE: October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION.
Consideration and possible action regarding a Resolution electing coverage under the State
Disability Insurance (SDI) Program for employees represented by the Supervisory and
Professional Employees Bargaining Unit (Fiscal Impact —None)
RECOMMENDED COUNCIL ACTION.
1) Adopt Resolution
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
On September 19, 2006 Council approved a three year Memorandum of Understanding
(MOU) between the City of El Segundo and the California Teamsters Public, Professional and
Medical Employees Union, Local 911 (Supervisory and Professional Employees Bargaining
Unit) The term of the MOU commenced October 1, 2006 and ends September 30, 2009
Section 11 of Article III of the MOU provides for the following
"California State Disability (SDI) Program — The City will take all necessary administrative
steps, as expeditiously as possible, to provide Union employees with State Disability Insurance
Program coverage through the California Employment Development Department All actual
costs associated with participation in the State Disability Insurance Program will be the
responsibility of Union employees"
ATTACHED SUPPORTING
1) Resolution
FISCAL IMPACT. None
Operating Budget:
Amount Requested-
Account Number: Various
Project Phase:
Appropriation Required: _ Yes X NO
ORIGINATED BY. DATE: October 5, 2006
Bret Pl4gr lee, Director of Administrative Services
rt, City Manager
Agenda 552
1H
'JJJ
BACKGROUND & DISCUSSION.
Employees represented by the City Employees Association and the Police Support Services
Employees Association bargaining units, as well as the City's unrepresented part-time
employees currently participate in the State Disability Insurance Program
The 2006 State Disability Insurance Program provides for the following
➢ The employee contribution rate is 0 8%
➢ The taxable wage limit is $79,418 per employee
➢ SDI may pay benefits for up to 52 weeks, with a waiting period of 7 days
➢ Benefits are available to eligible employees who are unable to work due to a non -work
related injury or illness, or a medically disabling condition from pregnancy or childbirth
➢ The maximum benefit amount, based on the employee's highest quarter of earnings in
their base period, is $840 per week
Adoption of the Resolution is required in order to allow staff to begin the administrative
application process necessary to provide SDI Program coverage for employees represented
by the Supervisory and Professional Employees Bargaining Unit
(Iyii
RESOLUTION NO.
A RESOLUTION ELECTING COVERAGE UNDER
THE STATE DISABILITY INSURANCE (SDI) PROGRAM
FOR EMPLOYEES REPRESENTED BY THE SUPERVISORY
AND PROFESSIONAL EMPLOYEES BARGAINING UNIT.
SECTION 1 The City Council finds and declares as follows
A The Supervisory and Professional Employees Bargaining Unit has requested
to receive State Disability Insurance coverage pursuant to California
Unemployment Insurance Code section 2601, et seq
B The California Unemployment Insurance Code section 710 5 enables a City,
subject to the approval of the Director of Employment Development, to elect
to become a covered employer
C The City Council concludes that making an election pursuant to California
Unemployment Insurance Code section 710.5 shall promote the best interests
of the City by, among other things, promoting stable workforce
SECTION 2 Pursuant to section 710.5 of the California Unemployment Insurance Code, El
Segundo, a public agency employer, as defined in Section 3501 of the Government Code,
elects to become an employer for disability insurance purposes only with respect to its
Supervisory and Professional Employees Bargaining Unit
SECTION 3 Subject to approval by the Director of Employment Development, the City of
EL Segundo shall become an employer subject to the unemployment compensation
disability insurance laws to the same extent as other employers, and services performed by
members of the Supervisory and Professional Employees Bargaining Unit, shall constitute
employment subject to such law
SECTION 4. City Clerk is directed to certify the adoption of this Resolution, record this
Resolution in the book of the City's original resolutions, and make a minute of the adoption
of the Resolution in the City Council's records and the minutes of this meeting
O4Y
SECTION 5 This Resolution will take effect immediately upon adoption
PASSED AND ADOPTED this 17th day of October , 2006.
Kelly McDowell,
Mayor
ATTEST
Cindy Mortesen, City Clerk
APPROVED ASfI I
Mark D Hensli A ey
r
By
Karl H Bar ssistant; ity Attorney
EL SEGUNDO CITY COUNCIL MEETING DATE: October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding a revision to the class specification for the job
classification of Water Supervisor (Fiscal Impact — None)
RECOMMENDED COUNCIL ACTION:
1) Approve the revised class specification,
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
As part of the recent contract negotiations process with the Supervisory and Professional
Employees Association Bargaining Unit, staff and Union representatives came to an
agreement related to the current certification requirement for the job classification of Water
Supervisor Accordingly, the class specification presented for Council approval has been
revised to include the following
Licensinq/ Certification Requirements
➢ A valid California Driver's License
➢ Grade III Water Distribution Certificate issued by the California Department of
Health Services
ATTACHED SUPPORTING DOCUMENTS:
1) Revised class specification
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number: Various
Project Phase:
Appropriation Required. _ Yes X NO
ORIGINATED BY. DATE- October 10, 2006
Bret fVl IumJe�p, Director of Administrative Services i
City Manager Agenda 552
5
0 43
City of Ell Segundo, CA
WATER SUPERVISOR
Job Description
Job Code
Definition: Under general supervision, plans and supervises the daily operations of the
City Water Section, plans and supervises the installation, construction and maintenance of
the City water distribution system, pumping and equipment maintenance operations
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills and
other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and
is not a comprehensive listing of all functions and tasks performed by positions in this
class
Characteristic Duties and Responsibilities:
Plans, schedules, supervises, monitors and inspects the construction, maintenance,
operation and replacement of City water facilities, equipment and systems, insures safe
and efficient distribution of water, complies with State and Federal regulations regarding
water system operations, insures all maintenance and repairs on all facilities and
equipment are performed, inspects the work of contractors, insures necessary material,
supplies and equipment are available through inventory management
Responds to citizen complaints and determines appropriate corrective action, coordinates
activities with other City staff in resolving complaints,
Reviews plans, specifications and blueprints for proposed development to insure
compliance with City rules, policies and code regulations, communicates with engineering
staff and inspectors
Reviews water sample lab reports for water quality, bacteriological sampling and makes
recommendations for corrective action as necessary, monitors cross - connection control
program, including site surveys, backflow devise testing and reporting
Maintains records and logs of work performed, equipment and staffing usage, prepares
reports, prepares and administers the Water Section budget
Recommends hiring, trains, assigns, reviews and evaluates work of assigned staff, initiates
corrective and /or disciplinary action, responds to grievances, initiates termination following
established personnel policies and procedures and in consultation with the Public Works
Director and Human Resources
10/06
G4�
Knowledge, Skills and Other Characteristics:
Knowledge of Federal, State and City rules, regulations, policies and procedures related to
water systems construction and maintenance
Knowledge of general construction and maintenance procedures
Knowledge of equipment capabilities, limitations and safe operating characteristics
Knowledge of traffic laws, ordinances and regulations relating to the operation of assigned
equipment
Knowledge of operation of water facilities
Knowledge of OSHA safety standards related to all aspects of related public works
projects
Knowledge of methods of collection and preserving domestic water samples
Knowledge of water systems record keeping
Knowledge of principles and practices of supervision
Skill in reviewing, monitoring and prioritizing the maintenance /repair of municipal water
systems
Skill reading blueprints and maps
Skill responding to public works emergencies
Skill in maintaining records and preparing reports
Skill preparing budgets
Skill supervising, training, evaluating and motivating employees,
Skill utilizing public relations techniques in responding to inquiries and complaints
Skill in establishing and maintaining effective working relationships with other department
staff, other City employees and the public
Working Conditions:
Regularly exposed to vehicular traffic
Regularly exposed to sounds and smells associated with equipment and materials
Occasionally may work in confined spaces, in close proximity to structural, environmental,
electrical, noise and mechanical hazards including bio- hazardous materials
Licensing /Certification Requirements:
A valid California driver's license
Grade III Water Distribution Certificate issued by the California Department of Health
Services
Minimum Qualifications:
Graduation from high school or GED and four (4) years increasingly responsible
experience in water distribution and treatment including one (1) year supervisory or related
lead work experience, or an equivalent combination of education and experience
10/06
04 5)
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE. October 17. 2006
AGENDA HEADING: Consent
Consideration and possible action to accept the project for the refurbishment of the racquetball
courts at the Recreation Park (339 Sheldon Street) Approved Capital Improvement Project
Project No PW 06 -10 (Final Contract Amount = $ 26,589 00)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file a
Notice of Completion in the County Recorder's Office, and (3) Alternatively, discuss and take
other action related to this item
BACKGROUND & DISCUSSION.
On July 18, 2006, the City Council awarded a contract to Trueline in the amount of $26,589 for
the refurbishment of the racquetball courts at the at Recreation Park All work has now been
completed to the satisfaction of the City and staff recommends acceptance of the project The
final contract amount is $26,589
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT.
Operating Budget-
Capital Improvement Program:
Amount Requested.
Account Number-
Project Phase-
Appropriation Required,
Finton, Director of Public Works
$50,000
$26,589
301 -400- 8202 -8481
Accept the work as complete
No
DATE, October 10, 2006
/0 /N
0
(} 0
Recording Requested by
and When Recorded Mail To.
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Racquetball Courts Refurbishment at Recreation Park
Project No PW 06 -10
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is Public Recreation Park
5 A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on October 5, 2006 The work done was Surface refurbishment of
Racquetball Courts
6 On October 17, 2006, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder
7 The name of the Contractor for such work of improvement was Trueline
S The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows City
recreation facilities
9 The street address of said property is 339 Sheldon Street
Dated
Steve Finton
City Engineer
VERIFICATION
I, the undersigned, say I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the
contents thereof, the same is -true of my own knowledge
I declare under penalty of per jury the foregoing is true and correct
Executed on 2006 at El Segundo, California
Steve Finton
Director of Public Works /City Engineer
L} c�
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: October 17, 2006
AGENDA HEADING. Consent Agenda
Consideration and possible action regarding the award of a contract to Shaw Industries Inc for
the installation of new carpeting at Fire Station No 1 (Fiscal Impact = $30,000)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Authorize the City Manager to execute a contract in a form as
approved by the City Attorney with Shaw Industries Inc in the amount of $30,000 by
piggybacking onto State of California Contract No 4- 97- 72 -0008A for replacement of carpeting
at Fire Station No 1, and (2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION.
Fire Station No 1 is undergoing a minor remodel consisting of wall coverings, interior doors,
kitchen cabinets, windows, window coverings, painting, carpeting and other minor
improvements The estimated cost of the improvements is $124,000 with funding available
from developer fees ($70,000) and Facilities Maintenance Funds ($54,000) The effort is
being pursued as a point effort between the Fire and Public Works Departments Wall
papering and door installation is currently underway and staff is working to arrange the
remainder of the work
(Background and Discussion continued on next page)
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT.
Operating Budget: $30,000
Amount Requested: $30,000
Account Number- 405 -400- 0000 -6215
Project Phase: Award of Contract
Appropriation Required: No
ORIGItinton, i2ctor DATE.
Steven ub lic Works
7
0 18
BACKGROUND & DISCUSSION Continued
Carpeting will be the last order of work It is recommended that the City piggyback onto the
State of California Contract No 4- 97- 72 -0008A with Shaw Industries, Inc for the purchase and
installation of the carpeting Replacement of this carpet is scheduled and budgeted in the
Fiscal Year 2006 -2007 Facilities Maintenance Fund
The State contract with Shaw Industries, Inc was secured through a competitive bid process
and other public agencies can piggyback onto the contract to take advantage of competitive
pricing provided In July of this year, City Council approved piggybacking of this same contract
for re- carpeting of several rooms at the Library
0 40
EL SEGUNDO CITY COUNCIL MEETING DATE: October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION.
Consideration and possible action regarding a status report from the City's Program Manager
on the Residential Sound Insulation Program (Fiscal Impact None)
RECOMMENDED COUNCIL ACTION-
1 ) Receive and File report, and 2) Alternatively discuss and take other action related to this
item
BACKGROUND & DISCUSSION.
In February 2006, the City entered a settlement agreement in which the Los Angeles World
Airports (LAWA) provided $7,450,000 in additional funds to support the City of El
Segundo's Residential Sound Insulation (RSI) Program These funds come with the
condition that the money be appropriated within the first year
In the past several years, the RSI Program has treated approximately 100 homes annually,
utilizing federal grants from the Federal Aviation Administration (FAA) to cover 80% of
eligible expenses, while property owners were responsible for remaining expenses related
to the treatment of their property Property owners were responsible for 20% of costs
associated with required RSI improvements and 100% of requested "Upgrades" or non -
required improvements The new funding from LAWA eliminates the need for property
owners to fund any costs associated with RSI Improvements, and enables the City's RSI
Program to treat approximately 300 homes annually
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS'
None
FISCAL IMPACT.
Operating Budget:
N/A
Amount Requested:
N/A
Account Number-
N/A
Project Phase.
N/A
Appropriation Required:
N/A
ORIGINATED- DATE. I A Z /2
d 6"
(Background and Discussion continued)
The new funding from LAWA was contingent upon the City continuing to utilize
approximately $6,300,000 in federal grant money from the FAA to the maximum extent
possible (80% of eligible expenses) until it was exhausted, using the new LAWA funding to
supplement that funding (20% of eligible expenses) After the City has expended eligible
FAA money, LAWA funding would be used to cover 100% of eligible expenses
The Grant Implementation Plan (GIP) submitted to LAWA showed that LAWA funding
would be used to treat homes starting with Group 5 of the City's RSI Program Staff
expects that LAWA funding will be used to supplement FAA funding for Groups 5 -12, and
will be used to fully fund homes in Groups 13 through 18
Groups 5 through 8 are expected to be completed this month, Group 10 is expected to be
completed in November 2007, and Group 9 is expected to be completed in January 2007
The City is currently advertising a Notice Inviting Sealed Bids for Group 11, and staff is
expecting to advertise notices inviting sealed bids for Groups 12 -18 before mid December
Through January 2007, it is anticipated that the City will have committed and/or spent all of
the $6,300,000 in FAA grant funding and the $7,450,000 in LAWA funding These funds
will be used for RSI Improvements on Groups 5 — 18, which include approximately 370
homes,
�dA
EL SEGUNDO CITY COUNCIL MEETING DATE. October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Councilmember Fisher
AGENDA DESCRIPTION•
Consideration and possible action to make John and Shirley Williams as "Honorary
Citizens of El Segundo" and recognize them and their achievements at the City Council
meeting of November 8, 2006
RECOMMENDED COUNCIL ACTION:
1) Recognize John and Shirley Williams as "Honorary Citizens of EI Segundo" and present
official City proclamation to them on November 8, 2006, 2) Alternatively, discuss and take
other action related to this Item
BACKGROUND & DISCUSSION
Recently, I received a letter from Ms. Loretta Frye that included a petition signed by more
than 150 persons requesting that John and Shirley Williams become Honorary Citizens of
El Segundo Mr. and Mrs Williams do not reside in the City, but have been active in the
community since 1992 They are an essential part of the Senior Citizen community in El
Segundo, and have contributed significantly to the success of Elderfest, the City's 4th of
July event, the senior prom and the senior travel club The attached petition reflects the
depth of affection felt for Mr and Mrs Williams in our community and I am requesting that
they be made "Honorary Citizens" of our community Should the Council approve my
recommendation, it is my intent that Mr and Mrs Williams be accorded all of the rights and
privileges generally accorded to resident Senior Citizens who participate in City- sponsored
programs Additionally, I would am requesting that the City Council recognize Mr and Mrs
Williams formally under the "Presentations" section of the November 8, 2006 City Council
Agenda
ATTACHED SUPPORTING DOCUMENTS
Letter and petition forwarded by Ms Loretta Frye
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Appropriation Required: _Yes _ No
OR�n- DATE: Uctober
Bill Fisher, Cguncilfnember
REVIEW DATE: S I,/ 11 z)6
Je e , City Manager 9
iJ J i
Loretta Frye
538 Whiting
E1 Segundo, CA 90245
October 10, 2006
Members of the City Council
C/o Councilmember Bill Fisher
City of E1 Segundo
350 Main Street
E1 Segundo, CA 90245
Dear Councilmembers,
Attached you will find a petition signed by one hundred and
seventy four seniors for John and Shirley Williams to
become honorary citizens of the city of E1 Segundo.
A little background for the reason the seniors feels this
is just and overdue-
John and Shirley Williams have been members of the senior
group and on the senior board since 1992. They attend all
the senior meetings and are actively engaged with all
aspects of senior life and activities plus meetings with
the city.
Shirley specifically has been vice president, chairperson
of membership and secretary of the seniors club She also
sits on the senior scholarship board which gives funds to
the schools. She still steps in as secretary and is always
stepping up and filling in where ever and when ever she is
needed She even stepped in as president but was relieved
of the duty, since she is not a resident, when a resident
stepped up for that post Shirley will do what needs to be
done to get the job done no matter what it is or what the
obstacles are and also when no one else wants to do it
Shirley organizes and sets up and decorates our pot luck
dinner once a month, puts on the Saturday night dance and
buys the refreshments Sets up and decorates for the
senior prom, Fourth of July, Elderfest, new years dance and
all the other special events we have. She is active in
the travel club - going on trips and supporting all the
seniors in getting out
vJ�
John is incredible and supports Shirley in all this.
You'll find him hauling decorations or moving supplies and
helping with setup. He is the one behind the scenes
helping her accomplish all they great things they do for
the seniors. He is a gentleman with a great smile and a
wonderful handshake. Shirley and John keep the senior's
club alive. They are a phenomenal team.
They are active on the bowling team, "Striders" walking
group and exercise classes. Shirley motivates seniors to
get out and get active and it keeps us all going. On their
60th wedding anniversary they did a sit down dinner for all
the seniors at their expense. There must have been 250
people an the room.
They never complain and are the most optimistic people you
will ever meet even when all odds are against them
John and Shirley embody what is great and wonderful in the
true spirit of volunteerism and a great asset to our
community and city of El Segundo and particularly to our
seniors. You'd think they live at the Jocelyn center
because, especially with Shirley, she is there everyday.
And I have to believe that many elders are alive today
because of Shirley and John's work here in E1 Segundo.
They keep us all alive and going.
This was an easy petition to get signed. These seniors
want John and Shirley to have the full benefits as any
senior resident they serve so they are able to go on trips,
get a recreation card and have all the other niceties
afforded every other senior resident of the City E1
Segundo Everyone loves them and the great work they do.
Please listen to your seniors and give them this much
deserved designation as Honorary Citizens of E1 Segundo
with all rights and privileges assigned.
Respectfully,
r,7 -
Loretta Frye
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EL SEGUNDO
,j7 4
EL SEGUNDO CITY COUNCIL MEETING DATE: October 17, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: ReDort — Mavor Kelly McDowell
Consideration and possible action regarding the City's voluntary participation in the South Bay
Cities Council of Governments' ( SBCCOG) Enerqv Efficiencv Procurement Program
1) That the City Council adopts a Resolution establishing the City's commitment to voluntarily
participate in the SBCCOG Energy Efficiency Procurement Program, 2) Alternatively, discuss
and take other action related to this item
BACKGROUND & DISCUSSION.
High energy costs have placed a greater strain on city budgets To address this issue, the
SBCCOG has been working closely with Southern California Edison and the Southern
California Gas Company to develop and implement several important programs and initiatives
The attached Resolution authorizes the City's participation in the SBCCOG Energy Efficiency
Procurement Program
To assist public agencies reduce their energy use and costs, the SBCCOG recently completed
an assessment of over 60 facilities in 14 of its member agencies It uncovered a number of
energy efficiency improvements that could produce annual savings of over 4 million kilowatt-
hours (kWh) of electricity, over 15,000 therms of natural gas and over $3 3 million in combined
electricity and natural gas cost savings over 5 years The SBCCOG is now assisting its
members to capture these potential savings by pursuing programs to aggregate public agency
energy efficiency projects to gain economies of scale that would reduce overall costs and
improve the cost - effectiveness of such projects Several purchasing initiatives are planned
Opportunities exist for cities to actively participate in these programs and initiatives to create
significant energy and cost savings By adopting the attached Resolution, the City
demonstrates its commitment to voluntarily participating in the SBCCOG Energy Efficiency
Procurement Program
ATTACHED SUPPORTING DOCUMENTS'
Resolution
FISCAL IMPACT. N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Yes X_ No
u7
RESOLUTION NO.
A RESOLUTION SUPPORTING THE SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS ( SBCCOG) ENERGY EFFICIENCY PROCUREMENT
PROGRAM
The City Council resolves as follows
SECTION 1 The City Council finds and declares as follows
A The South Bay Cities Council of Governments ( SBCCOG), of which the
City of El Segundo is a member, has developed the 'Public Agency
Facilities Energy Efficiency Program ( "EE+ Program)," which is being
conducted in conjunction with the 2006 -2008 Local Government
Partnership Energy Efficiency Program with Southern California Edison
and Southern California Gas Companies under the auspices of the
California Public Utilities Commission
B The Program is designed to enhance the cost - efficiency of energy
efficiency projects by combining the purchasing power of individual
SBCCOG members to secure lower bid prices
C The initial procurement initiative installed energy savings controllers on
vending machines located in SBCCOG member cities, including the City
of El Segundo These controllers turn vending machines off during periods
of non - activity resulting in significant energy savings If all cities participate
in this protect, over 250 devices will have been installed resulting in over
360,000 kWh in annual energy savings, over $32,000 of annual energy
cost savings, and procurement cost savings of 33% (project cost savings
as a direct result of joint procurement)
D The SBCCOG is conducting various procurement initiatives, which involve
the prequalification of potential bidders (as provided for in Public Contracts
Code §20101), the specification of energy efficiency protects, and the
receipt of bids for these protects
SECTION 2 The City of El Segundo supports the implementation of protects that save
energy, and, if the City Council finds that the protect bid prices are competitive and were
secured through competitive bidding process in compliance with applicable law, the City
Council may elect to take advantage of the bid prices and award contracts based on this
procurement process
0 "1 G
SECTION 3 This Resolution will remain effective until repealed or is superseded by
subsequent resolutions or by ordinance
SECTION 4 This Resolution will take effect immediately upon adoption
PASSED AND ADOPTED this 17TH day of October, 2006
ATTEST
Cindy Mortesen, City
APPROVED AS
Mark D Hensler
An
City Attorney
Kelly McDowell, Mayor
City of El Segundo
u'l 7
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA
MEETING DATE: October 17, 2006
AGENDA HEADING. Reports - Mayor McDowell
Consideration and possible action to appoint a 90 -day ad hoc subcommittee of the City
Council to discuss and recommendations regarding the City's outside film permit ordinance
(Fiscal Impact None)
COUNCIL ACTION'
1) Appoint Mayor McDowell and Councilmember Fisherto an ad hoc subcommittee to discuss
the City's film permit ordinance, 2) Alternatively, discuss and take other action related to this
item
BACKGROUND & DISCUSSION.
Over the past several weeks, members of the Council and staff have received complaints
from residents about the amount of outside filming that takes place in the City and the
imposition that it occasionally creates The concerns stated by residents are generally
related to street closures and parking issues The issue of outside filming in the City was
last considered by the City Council in 1999 Accordingly, I think it is appropriate that the
Council appoint an ad hoc subcommittee to revisit the film permitting process and report
back to the Council with its findings in the near future I recommend that the subcommittee
be comprised of Councilmember Bill Fisher and myself
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: N/A
Operating Budget,
Amount Requested:
Account Number-
Project Phase:
Appropriation Required:
Ma
_Yes _ No
DATE- /G /f r�
1 1
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