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2006 NOV 8 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, NOVEMBER 8, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4487 Next Ordinance # 1402 001 PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters 1 City of El Segundo v 2221 Park Place, LASC Case No BC319034 2 City of El Segundo vs City of Los Angeles, et al LASC No BS094279 3 Gilbreath v El Segundo, LASC Case No YC053692 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §549569(b) -1- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -o- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS: -0- matter 2 Ou" AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, NOVEMBER 8, 2006 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Father Jim Anguiano of St Anthony Catholic Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson Next Resolution # 4487 Next Ordinance #1402 UUJ PRESENTATIONS - (a) Proclamation in observance of Veterans Day honoring the unfailing valor, dignity, and courage of our patriotic men and women in uniform, their spirit and selfless public service which shines brightly in the annals of history ROLL CALL PUBLIC COMMUNICATIONS - (Related to Citv Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1. Consideration and possible action regarding adoption of a Resolution amending the City Clerk Records Retention Schedule for City Council meeting audio, video, DVD and streaming video files to allow for permanent retention and authorizing the annual destruction of identified records in accordance with the provisions of § 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $8,000) Recommendation - (1) Adopt Resolution amending the City Clerk Records Retention Schedule, (2) Adopt Resolution authorizing the destruction of certain records; (3) Alternatively, discuss and take other action related to this item UV-1 El D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action on the ad hoc Downtown Committee's recommendations to approve program to market and promote the Downtown area and to authorize expenditures. (Fiscal Impact: Funding provided as part of the Agreement with Developer). Recommendation — (1) Receive a presentation from members of the ad hoc Downtown Committee regarding program and funding recommendations, (2) Approve the Committee's recommendations and authorize the City Manager to enter into professional service contracts with City Adworks and Economic Development Systems, and expend funds, (3) Alternatively, discuss and take other action related to this item 3. Consideration and possible action to authorize incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag line into the banner design under Phase II of the light pole banner program to promote awareness of El Segundo's upcoming 90th Anniversary and the City's designation as "The Most Business Friendly City" in Los Angeles County. (Fiscal Impact: $25,000) Recommendation — (1) Review and approve a ,90th Anniversary" logo, (2) Authorize incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag line into the banner design under Phase II of the light pole banner program, (3) Alternatively, discuss and take other action related to this item E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 4. Warrant Numbers 2555887 to 2556269 on Register No. 2 in the total amount of $2,785,420.09 and Wire Transfers from 10/6/2006 through 10/26/2006 in the total amount of $1,735,244.08. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 5. City Council Meeting Minutes of October 17. 2006. Recommendation — Approval 0 u 5 6. Consideration and possible action regarding adoption of the annual Resolution updating the employer's medical contribution under the Public Employees' Medical and Hospital Care Act. (Fiscal Impact: $4,000,000) Recommendation — (1) Adopt the required Resolutions, (2) Alternatively, discuss and take other action related to this item 7. Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Douglas Street Gap Closure Project. (Fiscal Impact: $156,860.81) Recommendation — (1) Authorize the Director of Public Works to execute Change Order Numbers 1, 11, 13 and 14 to the existing Public Works Agreement with SEMA Construction, Inc in the total amount of $156,860 81, (2) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding the award of contract to Elite Bobcat Service, Inc. for improvement of the 500 block of East Sycamore Avenue, between Sheldon and Penn Streets — Approved Capital Improvement Program - Project No. PW 03 -15. (Fiscal Impact: $81,392) Recommendation — (1) Authorize the City Manager to execute a Public Works Contract in a form as approved by the City Attorney with Elite Bobcat Service, Inc, in the amount of $81,392 for construction of the Sycamore Avenue Improvements, (2) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding approval of an annual purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company, on a single- source basis to supply asphalt paving materials for Street Maintenance Division projects. (Fiscal Impact: $32,000) Recommendation — (1) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a division of Sully Miller Contract Company, on a single- source basis in an amount not to exceed $32,000 for the purchase of asphalt paving materials for Street Maintenance Division projects, (2) Alternatively, discuss and take other action related to this item 10. Consideration and possible action to waive the formal bidding process per the El Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggyback on a Bakersfield Fire Department Contract 1783 for the purchase of a replacement fire engine. (Fiscal Impact: $450,000) Recommendation — (1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and authorize the Fire Department to piggyback on a Bakersfield Fire Department contract for the purchase of a replacement fire engine, (2) Alternatively, discuss and take other action related to this item 6 �Uu 11. Consideration and possible action to waive the formal bidding process per the El Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggyback on a Los Angeles County Fire Department Contract #41877 for the purchase of equipment to ensure 12 -Lead electrocardiograph (EKG) capability in pre - hospital care for 9 -1 -1 patients in the City of El Segundo. (Fiscal Impact: $50,850 to be reimbursed from Measure B Trauma Property Assessment funds) Recommendation — (1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and authorize the Fire Department to piggyback on a Los Angeles County Fire Department Contract #41877 for the purchase of the approved cardiac equipment, (2) Authorize the City Manager and /or designee to sign the Cardiac Care Program Equipment Agreement, (3) Alternatively, discuss and take other action related to this item 12. Consideration and possible action to waive the formal bidding process on the purchase of five fully equipped BMW police motorcycles for the El Segundo Police Department Traffic Division. (Fiscal Impact: not to exceed $116,000 in equipment replacement funds) Recommendation- (1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and utilize an existing Culver City RFP, (2) Approve the purchase of five new BMW motorcycles using equipment replacement funds, (3) Approve the retention of three existing BMW motorcycles for training use, spares and during special event deployments, (4) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS —CITY ATTORNEY— NONE REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS —CITY COUNCIL MEMBERS 00 Council Member Fisher - Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tern Busch — 13. Consideration and possible action to direct staff to investigate the potential of establishing a permanent running and walking path within the Los Angeles Department of Water and Power right -of -way west of Hillcrest Avenue and between Imperial Highway and Grand Avenue. (Fiscal Impact: None) Recommendation — (1) Direct staff to Investigate and report back to the City Council on the potential of establishing a permanent running /walking path with the DWP right -of -way west of Hillcrest Avenue, (2) Alternatively, discuss and take other action related to this item Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTE DATE TIME NAME V�1G rociamation Cap of el *egunbo, California WHEREAS, In 1921, an unknown World War I American soldier was buried in Arlington National Cemetery, on a hillside overlooking the Potomac and the city of Washington, D C , which site became the focal point of reverence for America's veterans WHEREAS, Similar ceremonies occurred earlier in England and France, where an unknown soldier was buried in each nation's highest place of honor (in England, Westminster Abbey, in France, the Are de Triomphe) WHEREAS, These memorial gestures all took place on November 11, giving universal recognition to the celebrated ending of World War I fighting at 11 a.m , November 11, 1918 (the 11th hour of the 11th day of the 11th month) November 11th became officially known as "Armistice Day" in America in 1926 through a Congressional resolution, and became a national holiday 12 years later by similar Congressional action In 1954 Armistice Day was officially changed to "Veterans Day' by presidential decree signed by Dwight D, Eisenhower to honor all American veterans living and dead, in whatever war or period of peace they served. WHEREAS, On November 11, 2006, as we honor the sacrifices the armed forces have made to protect our nation, let us remember the 17 million women who have served Today, more than 218,000 women are on active duty in the five branches of the military NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, encourage its citizens to observe VETERANS DAY on November 11, 2006 in honor of the unfailing valor, dignity, and courage of our patriotic men and women in uniform, so that their spirit and selfless public service may shine brightly in the annals of history 0 U3 EL SEGUNDO CITY COUNCIL MEETING DATE- November 8, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business AGENDA DESCRIPTION* Consideration and possible action regarding adoption of a resolution amending the City Clerk Records Retention Schedule for City Council meeting audio, video, DVD and streaming video files to allow for permanent retention and authorizing the annual destruction of identified records in accordance with the provisions of § 34090 of the Government Code of the State of California (Fiscal Impact Not to exceed $8,000) RECOMMENDED COUNCIL ACTION• 1) Adopt Resolution amending the City Clerk Records Retention Schedule, 2) Adopt Resolution authorizing the destruction of certain records, 3) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION As directed staff is returning to Council with a proposal for a long -term strategy for retaining City Council meeting audio -video recordings and streaming video files After meeting with the Technology Sub - Committee, staff is recommending adoption of the following policy which has been approved by the Sub - Committee Community Cable Studio will be responsible for delivering to the City Clerk one video copy in DVD format of City Council meetings The City Clerk's Office will produce any additional copies including those requested by the public as well as copies for the Library's archive and off -site storage Recordings of previous City Council meetings that are in VHS format will be converted to DVD and delivered to the City Clerk's Office so that the original VHS media can be disposed Continued ATTACHED SUPPORTING DOCUMENTS- Resolutions with Attachments FISCAL IMPACT- Not to exceed $8,000 Operating Budget $8,000 Amount Requested. $8,000 Account Number- 001 - 400 - 1301 -6214 $1,000, 001 -400- 2901 -6244 $7,000 Project Phase: Appropriation Required: DATE, //-I _06 a)vma , � Il 4 t J BACKGROUND & DISCUSSION CONTINUED• Information Systems will keep streaming video available on the Internet for one year and on the in -house server for at least three years to allow for easy search and viewing At an interval of time not to exceed 10 years, the Council meeting media will be transferred to new media and one copy kept in the City Clerk's Office and another sent to off -site storage City Council meetings and streaming video will be kept permanently on the most current media The attached resolution incorporates the above recommendations into the amended City Clerk Retention Schedule Staff is also recommending the annual disposal and destruction of records in order to use available storage space more efficiently Documents from the Administrative Services Department (payroll, purchasing, recruitment and testing, accounting, and Golf Course revenue and register receipts), City Clerk's Office (election material, expired /completed contracts, Fair Political Practices Commission filings, miscellaneous administrative records), Fire Department (emergency medical service reports), Police Department (parking and traffic citations, traffic collision reports, misdemeanor arrest reports, found property, stored vehicle reports) and the Library and Cable Services (miscellaneous administrative records) are proposed to be destroyed in accordance with Government Code § 34090 All listed records meet the required retention in the amended City Clerk Retention Schedule and the City Attorney has given written approval for the destruction of these records oil RESOLUTION NO. A RESOLUTION AMENDING CITY CLERK'S DEPARTMENT RECORDS RETENTION SCHEDULE FOR CITY DOCUMENTS. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Keeping and maintaining public records that are unnecessary or duplicative results in the consumption of significant public resources including money, time, and space, B Government Code §§ 34090, et seq establish methods by which the City may approve the destruction of unneeded documents, C It is in the public interest to reduce the City's cost for storing documents while, at the same time, ensuring that the City preserves those records that are required to conduct City business SECTION 2 As used in this Resolution, "record" has the same definition asset forth in Government Code § 6252 SECTION 3 Pursuant to Government Code § 34090, the City Council approves the records retention schedule as amended for City Council audio, video, DVD and streaming video files in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of records according to the time intervals listed in that schedule upon the request of the City Manager, or designee, and the written approval of the City Attorney. SECTION 4 Notwithstanding the records retention schedule adopted by this Resolution, the City Clerk may, upon complying with the provisions of Government Code § 34090 5, dispose of documents in any legal manner without the further approval of the City Council or City Attorney SECTION 5 Upon destroying any documents in accord with this Resolution, the City Clerk is directed to complete a certificate verifying the destruction of such records and file the certificate with the City's official records SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 7 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded Page 1 of 2 0,44' PASSED AND ADOPTED this _ day of 2006 Kelly McDowell Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following roll call vote- AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPROVED A O Mark D Hens C By Kar! 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N 0 <C7o mj0' C) -13 �+3v' d 3 0, co o c co o � �• o m v co O � O O � Ut N Z f N N r N o O, n 7 W N Oy i O mZ O O � » O cr oao 007 -13 m W N Z xR gi N f 0 � N A CID O 9 R W d ^1 O w N 3 r2 4 p OZ y 7 3 j 3 y a fD C N e< L7 'O T O _ tT' c� N N � — I 1 I I > 0 O > d ,� ylv ?Ia d '0 -0 ��� m E q O° ° CD 'O O co `•° v O cn o m I 0 9' o N m n ;Ti cn cn m ton 3 o3i d i o m y o 0 0; m m m '°ate ®'�, pe � - °� c d co 13 m o l ca o w a 3 .V W I O o m c°n S OM (7I m 3 C)C I0 ° ° w5 v o I o w 4 V N iN o O ff' O 0 m TL 0 G1 @ m n o o N V 3 I N M n Q s� G n r M A A d m 0 i (;4J RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 - The City Council finds as follows A Certain documents from the Administrative Services Department, City Clerk's Office, Fire Department, Library and Cable Services and Police Department are proposed to be destroyed in accord with Government Code § 34090, B The City Attorney has giving written approval for the destruction of these records pursuant to Government Code § 34090, C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space SECTION 2. Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner SECTION 3 Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this 8"' day of November 2006 Kelly McDowell, Mayor L 4 t) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following roll call vote AYES: NOES ABSENT. ABSTAIN ATTEST, Cmdy P,._—.. --- City Cl APPRC Mark L r_ LY.Y EXHIBIT A CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471) Accounting- Accounts Payable Prior 1999- Audit + 4 Years Administrative 2000 Services Bank Reconciliation Prior 1998- Audit + 5 Years Administrative 1999 Services Deposits Receipts Prior 1999- Audit + 4 Years Administrative 2000 Services Checks Prior 1998- Audit + 5 Years Administrative 1999 Services Warrant Register Prior 2001- Audit +2 years Administrative 2002 Services Journal Entry Proof List Prior 1999- Current Year + 2 Administrative 2000 Services Citations Prior 2002 Closure + 2 Years Administrative Services Cash Receipts Register Prior 1999- Audit + 4 Years Administrative 20000 Services Water Stubs Prior 2002- Audit + 2 Years Administrative 2003 Services Water billing Registers Prior 2001- Audit + 2 Years Administrative 2002 1 Services APPROVED FOR DESTRUCTION: Date �Z�i Date I HEREBY CERMY that the items listed above are approved for destruction on i� in accordance with City policies and procedures Cindy Mortesen, City Clerk Date r, . , r P \City Clerk \Destruction_Relention\2006\ASD Cen of Destruction 2 doc L 4 �" CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471) Golf Course: Revenue Back- up/Register Prior 1/2002 Audit +4 Years Administrative Services Store Closings Prior 1/2002 Audit + 4 Years Admimstratrve Services Register Reports Prior 1999 Audit + 4 Years Administrative Services Journal Entries Prior 6/1995 Audit + 4 Years Admimstrative Services Journal Entries TPT backup Prior 1996 Audit + 4 Years Administrative Services Accounts Payable Prior 1999/20 Audit + 4 Years Administrative 00 Services APPROVED FOR DESTRUCTION: Attorney Date Date I HEREBY CARTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures. Cindy Mortesen, City Clerk Date P \City Clerk \Destructton_Retenhon\20WASD Cent of Destruction 3 doe , j CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02) lZecords Description Elections - GENERAL, WORKING Start 2000 End 2002 13ox H 8 Retention Period 2 Years I)CIA City Clerk or ADMINISTRATION Files (Correspondence, Precinct Workers, County Election Services, etc Completed/Expired 1994 6/1996 7 10 Years City Clerk Contracts SEE ATTACHED 1995 Agenda Packets 1/1995 12/1995 1 -3 10 Years City Clerk Archived in Quest s) 1997 Central Alpha Files 1/1997 12/1997 1 4 3 Years City Clerk 2002 Public Records 1/2002 12/2002 5 2 Years City Clerk Requests APPROVED FOR DESTRUCTION: I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures Cindy Mortesen, City Clerk Date P \City C1erk\D estrucnon _Retentnont2006 \QtyClerkCert of DestruchonI doc 2304 Bem, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95 2304A Bern, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95 2310 LA Metro Transp Authority Prop C MOU 12/31/95 2256 A L Roark Assoc - Program License Agreement w/PD 6/30/95 DESTRUCTION 612006 — BOX 7 CONTRACTS: Completed 2216 Autocite Software & Firmware user License Agreement 11/15/95 2230 Golf Planning Solutions 6)30/94 2243 Teresa Dobbs /Community Development Consulting Services 6/30/96 2279 Zakaroff 7/30/95 2303A West Basin Water District/Project CoordServices 12/15/94 2312 Firstate Service Lease 11/6/94 2316 Eaton Lease 12/31/94 2318 Chabin Concepts 6/7/94 2335 Brown and Cadwell Consultants 6/17/94 2333 Lance, Sol & Lunghard, CPA 7/1/94 2330 Metro Builders /Structural Rehab 9/6194 2336 DJ Construction/Replacement of Sidewalks 12/6/94 2346 BST Consultants 9/30/94 2348 Pavemenet Coatings Company /Slurry Seal 9/6/94 2430 Gloria Lee Consultant/Block Grant 6/30/96 2304 Bem, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95 2304A Bern, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95 2310 LA Metro Transp Authority Prop C MOU 12/31/95 2256 A L Roark Assoc - Program License Agreement w/PD 6/30/95 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02). Copies of Misc Public Records 1996 2001 6 2 Years City Clerk Requests SEE ATTACHED Copy of City Clerk Budget 2000 2001 6 2 Years City Clerk Worksheets FY 00 /01 Copy of County Election 2002 2002 6 2 Years City Clerk information March, 2002 Public Works Bids - 1997 1998 5 Bid Opening + City Clerk Unsuccessful SEE ATTACHED 2 Years Copy of Open Meetings Act 7/1/1997 6/30/1998 6 2 Years City Clerk Time /Work Documentation (City received reimbursement in March 2000) FPPC Statements of Economic 1997 1998 6 7 Years City Clerk Interest (Copies) SEE ATTACHED FPPC Statements of Economic 1997 1998 6 4 Years City Clerk Interest 1997 -1998 (Originals) SEE ATTACHED APPROVED FOR DESTRUCTION: G- Z°t -o6 Date Attorney —� Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures Cindy Mortesen, City Clerk Date ,]n P \City Clerk\ Destruction _Retenhon\2006 \CrtyClerkCert of Destrucnon2 doe J J DOCUMENTS FOR DESTRUCTION 6/2006 BOX Copy - Public Records Request 2/16/01 — Andrew R Henderson Copy - Public Records Request 2/24/2000 — Reff & Aderonmu SBRPCA Copy - Public Records Request 5/10/96 — Shapiro Copy - Public Records Request 9/15/00 — Jeanne Morgan — Trees and Sidewalks Copy — Public Records Request 3/14/01 — Daily Breeze — LAX issues Copy of City Clerk Budget Worksheets FY 00 /01 Copy of County Election information March, 2002 UJ� DOCUMENTS FOR DESTRUCTION 6/2006 BOX PW 95 -12 Sidewalks North of Douglas St Metro Green Line Station PW 97 -02 Sound Insulation PW 97 -03 Sound Insulation PW 97 -04 Sound Insulation PW 97 -05 Sound Insulation PW 97 -06 Sound Insulation PW 97 -07 Sound Insulation PW 97 -08 Sound Insulation PW 97 -09 Reconstruction of alley east of Main from Holly PW 97 -10 Handicap Ramps, Bus Pads, Maple Ave Sidewalk PW 97 -11 1996 -97 Slurry Seal PW 97 -15 1997 -98 Replacement of Waterlmes PW 97 -18 Replacement of Playground Equipment/Sycamore Park PW 97 -19 Trenchless Rehap Sewer Main in Easement PW 97 -25 Improvements Parking Lot SW Corner Main & Manposa PW 97 -26 Sidewalk Replacement/Handicap Ramps /Grand Ave PW 97 -28 Slurry Seal Completed 12/3/198 Completed 12/31/98 Completed 12/31/98 Completed 12/31/98 Completed 12/31/98 Completed 12/31/98 Completed 12/31/98 Completed 12/31/98 Completed 10/24/97 Completed 11/4/97 Completed 6/30/98 Completed 12/31/98 Completed 6/30/98 Completed 6/30/98 Completed 12/31/98 Completed 12/31/98 Completed 12/1/98 VJJ DOCUMENTS FOR DESTRUCTION 6/2006 BOX 6 700 FPPC Statements of Economic Interest 1997 -1998 (Copies) Sandra Jacobs Nancy Wemick Jane Fnedkm Liam Weston Mike Gordon Kelly McDowell John Gaines M Stacey Palmer Gary L Wycoff James Boulgandes Brian Crowley Charles O'Hearn Mark D Hensley Susan C Cooper James Morrison Bill Bue Tun Gnmmond Michael J Kretzmer Mary Strenn 700 FPPC Statements of Economic Interest 1997 -1998 (Originals) Julia Abreu Patrick D Miner Cindy Mortesen WM E Hatcher Brian Polkmg home Mary Kobus Jamie Taylor Gary Bruce Horwitz Lora Ellen Freeman Loran Hammond Nancy Cobb Colleen Mulvany Hannah LB Bowen Gerry Chong Susan C Cooper Harvey G Holden Kirk Walske James Hansen Tun Gnmmond Leigh Engibous Eunice Kramer John Wayt Kelly McDowell Gavin Curran Ronald R Green Bernice Whitcomb Bob S Ridley Ed Schroder Charles Pulci Steve Jones Belur K DevaraJ Don Carter Bret Plumlee Bobby J Green Thomas Coonan Jacob G Nielson Gary T Moms John Vautram Carl M Nessel John Hilton Terry Ceretto David K Sharp Jun Fauk Margie Randall John W Gilbert Judy Andoe Sandra Romero Eric Moore Richard Williams William McCaverty Steve Tsumara Eugene J Gillingham Debbie Bundy Robert F Hyland Michael D Dugan Terry Ceretto Barbara J Pearson A J Paz Michael Kretzmer Debra Brighton John Van Hook Colleen Glynn -Rich Enka Condon Mike Rotolo J Thomas Killmger Carolme Rowan Harry Reeves Steven J Edlefsen Bret B Bernard John Games Peter Freeman Lauri B Jester Karen Ackland Carol Lynn Wingate Sara Mosleh David Gaulton Edna Freeman Paul Garry William Mason Louise McCann Naima greffen Carl Jacobson Keith A Covington Ron Darville Willard Krick Tim Norland Linda L Lidster Richard C Lundgmst Marilyn G Thomas � -') CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02). APPROVED FOR DESTRUCTION: (0, Z Z• 0 to De artmp ent Head Date APPROVED i/ (01 6 Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk H \Forms \Cent of Destruction - FD Request—Submit June 2006 doc Date CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02) Fine Transmittal Forms 1011102 9130103 2 Years rary Request for Reimbursement of Expense 10/1/02 9/30/03 2 Years Library Co Machine Receipts 10/1/02 9/30/03 2 Years Library Lost Book (partial paid) Receipts 10/1/02 9/30/03 2 Years Library Lost Book (paid) Receipts 10/1/02 9/30/03 2 Years Library Cash Register Tapes 1/2003 12/2003 2 Years Library Library Invoices 1/2003 12/2003 2 Years Library Library Purchase Orders 1/2003 12/2003 2 Years Library Postage Receipts 1/2003 12/2003 2 Years Library APPROVED FOR DESTRUCTION: Date 'foedn Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures• Cindy Mortesen, City Clerk Date t/' J S P \City Clerk\ Destruction _Re[enpon\2006 \LibreryCert of Destruction doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Payroll Records (See Prior 1998 -99 Audit + 6 Years Administrative Attached ) Services Risk Management & Purchasing: Bids, RFQ's RFP's — Copies Prior 2004 2 Boxes Bid Opening + 2 Administrative Years Services Purchase Orders Prior 2001 2 Boxes Audit + 4 Years Administrative Services Human Resources — Prior 2000 Closure + 3 Years Administrative Recruitment, Testing & Services Advertising APPROVED FOR DESTRUCTION: ? 11W-14 11 -1 -04 Date Attorney Date I HEREBY that the items listed above are approved for destruction on _ in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date C \Documents and Semnp \CDomenn \Local SettmgsWemporery Internet Fdes\0LK64\ASD Cert of Destruction 1 doc i, J CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): DOG LICENSES APPLICATIONS YR 1993 YR 1997 1 2 YEARS POLICE/ ANIMAL CONTROL CITATIONS #418400 - 423977 YR 1999 YR 1999 1 2 YEARS POLICE/RECORDS CITATIONS #373821416974 YR 1999 YR 1999 2 2 YEARS POLICE /RECORDS CITATIONS #417010 - 418399 YR 1999 YR 1999 3 2 YEARS POLICE /RECORDS CITATIONS #373049 - 452100 YR 2000 YR 2000 1 2 YEARS POLICE/RECORDS CITATIONS #452101- 453498 YR 2000 YR 2000 2 2 YEARS POLICE RECORDS CITATIONS #453499 456955 YR 2000 YR 2000 3 2 YEARS POLICEIRECORDS RECORDS CHECK YR 2003 YR 2003 1 2 YEARS POLICE/RECORDS APPLICATIONS OLD CITATIONS BOOKS NO DATE NO DATE 1 1 YEAR POLICE /RECORDS STOREDIIMPOUND VEHICLE YR 1995 YR 1995 1 7 YEARS POLICEIRECORDS REPORTS; TRAFFIC COLLISION/ PROPERTY DAMAGE REPORTS, MISDEMEANOR ARREST REPORTS, FOUND PROPERTY REPORTS (See destruction Log attached) FOR DESTRUCTION: City Attorney IBEREBY 7 a Dafe Date that the items listed above are approved for destruction on _in accordance with City policies and procedures: , Cindy Mortesen, City Clerk Date N \My Documents\Records documents\demmction of records \Cert of Destruction doe l�O EL SEGUNDO CITY COUNCIL MEETING DATE, November 8, 2006 AGENDA ITEM STATEMENT AGENDAHEADING: Reports of Committees, Boards, and Commissions AGENDA DESCRIPTION. Consideration and possible action on the ad hoc Downtown Committee's recommendations to approve program to market and promote the Downtown area and to authorize expenditures (Fiscal Impact Funding provided as part of agreement with developer) RECOMMENDED COUNCIL ACTION: (1) Receive a presentation from members of the ad hoc Downtown Committee regarding program and funding recommendations, (2) Approve the Committee's recommendations and authorize the City Manager to enter into professional service contracts with City Adworks and Economic Development Systems, and expend funds, (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION- At the City Council's November 1, 2005 meeting, the Council established an ad hoc Downtown Committee for the purpose of making expenditure recommendations for impact fees totaling $250,000 which had been set -aside in the development agreement between the City and Rosecrans - Sepulveda Partners, LLC (Plaza El Segundo) for downtown business promotion During the ensuing year the Committee, which is composed of the Mayor, staff, Brenda Newman (Jewelry Source), Cris Bennett (Good Stuff), and Sally Martin (Studio Antiques), systematically assessed needs, solicited stakeholder input, established project funding priorities and solicited and evaluated proposals, prior to making these recommendations to the City Council The Committee actively sought input and buy -in from members of the Chamber's Downtown El Segundo Committee (DESI) as program elements were considered and revised (Background and discussion continued on next page ) ATTACHED SUPPORTING DOCUMENTS. City Adworks' Proposal, and Economic Development Systems' Proposal FISCAL IMPACT: No General Fund impact, funded through expendable trust fund account Operating Budget: $250,000 Amount Requested. $180,800 Account Number: 001 -400- 2901 -6201 Project Phase: Phase I & II Appropriation Required. _Yes x No ORIGINATED BY: DATE' 66i( Ae4_c /0/3//0f� f 41 (Background & Discussion Downtown Committee Report) Considerable time and attention was focused on how best to leverage funding in order to ensure development of a downtown marketing program that would have lasting impact and timeless appeal The process was iterative and elements such as downtown wayfinding signage and website development, which had been viewed as the initial and primary components, were recommended by committee business owners to be phased -in later, and only after more critical elements were underway The Committee concluded after independent assessment that a downtown branding and identity project needed to be undertaken as part of phase one, before moving forward with wayfinding signage and a website In addition to hiring a professional design firm for this phase, they recommended that retaining the services of a downtown retail recruitment specialist be considered at the same time After presenting these recommendations to the full ad hoc Downtown Committee for concurrence and support, the business owners presented their plan of action to the Chamber's Downtown El Segundo Committee (DESI) at their regularly scheduled October 11th meeting DESI members unanimously approved the Downtown Committee's recommendations and fully support their passage before the City Council Specifically, the Downtown Committee is requesting authorization and approval from the City Council for the following downtown marketing program elements and budgets Phase I: 1 Brandinq & identity project — After seeking proposal concepts and conducting interviews with three professional design firms, the Committee recommends the City enter into a professional services contract with City Adworks for a Downtown El Segundo Brand Identity Project Scope of work to include developing Downtown El Segundo logo design, tag line, downtown banner signage, wayfinding signage design and coordination, advertising, downtown merchant locator map, and website development City Adworks' proposal is for $30,750 An additional $5,250 would be recommended for printing and for any additional advertising needs as determined by the Committee Timeframe Twelve months 2 Retail recruitment services — The Committee solicited a proposal from Jim Harrigan, of Economic Development Systems, who specializes in downtown retail recruitment consulting services Committee members became aware of Mr Harrigan's services at a DESI meeting where he made an informational presentation Subsequently, he was asked to C:��2 propose a service offering that included retail analyses and strategies, formulating a downtown marketing plan, and providing retail retention, recruitment and revitalization services EDS has provided proactive retail recruitment services to dozens of cities to assist in the capture of new retailers and to help diversify a downtown's retail mix Committee members are highly supportive of the retention of EDS for recruitment services EDS proposes an initial 52 week engagement that is split into a nine week analysis /plan phase and a 43 week recruitment services phase at an average hourly rate of $132, for a total hour fee not to exceed $69,800 Timeframe One year, with option for 2 additional one year extensions, Year One Marketing plan — 9 weeks, retail recruitment — 43 weeks Phase II: 3 Wavfindmg signage & banner fabrication and installation — Among the deliverables under the branding and identity project are logo and tag line designs for Downtown El Segundo, and wayfindmg signage and banner design and coordination services Fabrication and installation services will be handled by separate contract It is anticipated that fabrication and installation costs will range from $50,000 to $75,000, depending upon design elements and size and number of units procured Timeframe Six months Summary: After receipt of Downtown Committee presentation it is recommended that the City Council approve in concept the work plan and project phasing, allocate $180,800 from the expendable trust fund account set -up under the development agreement between the City and Rosecrans - Sepulveda Partners, LLC (Plaza El Segundo) for downtown business promotion, and authorize the City Manager to enter into professional service contracts and expend funds with City Adworks and Economic Development Systems 1.�1J Tentative Proiect Elements & Schedule Vendor Project Elements Cost Est. Timeline Phase / City Adworks Develop identity (logo, to line) 7,000 TBD Website development 5,000 TBD Pamphlet & advertising 10,500 TBD Downtown kiosk design 1,750 TBD Si na e & banner design 6,500 TBD Expenses 5,250 Sub -total 36,000 EDS Anal sis 9,250 12/06 -2/07 Strateov 2,900 12/06 -2/07 Plan 2,150 12/06 -2/07 Implementation 55,500 1 2/07 -11/07 Expenses TBD Sub -total 69,800 Phase ll Wayfinding Signage & Banners Fabrication 5/07 -9/07 Installation 10/07 Sub -total 75,000 TOTAL 180,800 v�jIt CITY AD3W►OR%S Brenda Newman/Crls Bennett Downtown El Segundo Ptom «eon 337 Main Street EI Segundo, CA 90245 August 14, 2006 Projecti Downtown El Segundo Brand Identity Materials Descrapdont Develop identity program for Downtown El Segundo that includes: • Strategic Brief (Includes meeting with committee and a brief that identifies target audience, brand opportunity, essential message, key support points, tonality and more) • Downtown El Segundo logo design • Tag Line - Downtown El Segundo's exclusive theme line • Website (Brochure type with quality photographs. Includes for example - Home page, shopping, dining, services, events, contaa) • Pamphlet with photography, downtown map and merchant listings • Banner eiguage to hang over Sepulveda Blvd. and in downtown • South Bay Newspaper ad (Daily Breese, Beach Reporter, Easy Reader) • Bus Shelter ad (Sepulveda corridor) • Outdoor Boards (at city entrances) • Gateway signage (design & coordination) • Way finder signage ( design & coordination) • Downtown kiosks with merchant locator map fmap design) NCK� This propocal does not include media, photography, printing, illustranon or any other buyouts unless specified. 210 -4 AV'ArjcN BL,(. Vq T 6 IgAW WAv BEA64 0A 90266 T 310 ISB ISM f J,0 19h 9322 WW V C TYAQWORAO :OM i �1 J Project: Downtown El Segundo Brand Identity Materials Strategic brief. Logo design I application- Positioning ! tag line. Copywriting. Pamphlet. Web site. Banners- Way signage• Gateway signage Newspaper ad- Bus shelter ad Outdoor boards: Kiosk maps 'rotal. Approved by Date E 1,50000 1,500.00 1,500.00 2,500.00 5,000.00 5,000.00 1,500.00 2,500.00 2,500.00 2,500.00 1,50000 1,500.00 1,750.00 $ 30,750.00 Nerr This a an emmatr Casts may vary based on final protect prafsranons ar rGenr rtwnanr Vamxn gme dean 10515 vatt br ornmatrd m mnnngand rnbmtmd for ci;mt approml pnor N <xrrssnan v�iU Economic Development Systems September 21, 2006 Mr Bill Crowe Assistant City Manager City of El Segundo 350 Main Street El Segundo, California 90245 Subject Qualifications and Proposal for a Retail Recruitment and Revitalization Program for the Various Retail Components within Downtown El Segundo Dear Bill Thank you for your interest in the programs of Economic Development Systems ( "EDS ") and for the opportunity to submit our qualifications and proposal for Retail Analyses and Strategies, Retail Recruitment Services, Retail Repositioning and Retail Revitalization Services This cover letter and proposal are designed to be made part of any subsequent agreement and references the retail district collectively known as Downtown El Segundo ( "Program Area ") and specifically, a focused area to be delineated, prioritized and defined at a later date The aforementioned Economic Development Systems' Retail Programs have proven to be a successful, quick starting process This process begins with an initial market analysis, strategy and marketing plan design phase, followed by an immediate, proven, retail business and /or developer recruitment program Both Phases I and Il are crafted to also supplement and retain the successful businesses in the existing retail base, as well as to nurture the development of home -grown retailers Bill, please allow me to introduce Economic Development Systems to you and explain why EDS is the foremost retail consultant in the western United States Please note • During the last fifteen years EDS has focused only on the design and implementation of retail recruitment programs in order to spur private investment and create additional value by increasing, upgrading and diversifying the tenant mix in downtown retail "streetfront" districts, neighborhood business communities and commercial corridors • Economic Development Systems' program implementations and /or studies have been in effect, and proven effective, in the California cities of Long Beach, Pasadena, Los Angeles, San Diego, Palmdale, San Mr Bill Crowe September 21, 2006 Page 2 Jose, Azusa, Rialto, Lawndale, Concord, Rancho Mirage, Culver City, Hermosa Beach, Riverside, Santa Ana, S. San Francisco, Fullerton, Bellflower, Huntington Beach, Montclair, Santa Paula, La Puente, Gardena, Grand Terrace, Stockton, Pico Rivera and will soon commence in Del Mar • This focus has/ is revitalizing stagnate or new sub - markets such as Pine Avenue, Los Altos and Queensway Bay in Long Beach, Colorado Boulevard and the Playhouse District in Pasadena, Downtown San Jose, Westwood Village in Los Angeles' Westside, the Palmdale Trade and Commerce District, Pier Avenue in Downtown Hermosa Beach, the Studio District in Downtown Culver City, the Downtown Pier District in Huntington Beach, as well formulating the retail recruitment plan for the Mission Inn District in Downtown Riverside • The benefits of our Retail Recruitment Implementations include • Greater entertainment, dining and shopping opportunities for residents and visitors, • The introduction of traffic generators for the betterment and retention of existing retail businesses, • Added revenues by reducing sales tax leakage to surrounding communities, • Job creation, • A decrease in retail business turnover by providing more variation of tenant categories, resulting in a more stable, better balanced, successful commercial district, • Support for local landlords who may not have the way or means to promote their property to the brokerage and /or tenant community, and, • The pro- active placement of businesses that should be in your retail districts, versus accepting whomever "just shows up" • Our two principals have over fifty-eight years of collective experience in business recruitment and retention services in the Los Angeles, San Diego, Riverside, San Joaquin, Contra Costa, San Bernardino, Ventura, Mr Bill Crowe September 21, 2006 Page 3 Santa Clara, San Mateo and Orange County areas • We work closely with associate team members such as Gensler, Economics Research Associates, The Arroyo Group, Hyett /Palma, Kohn Mouchly Group; Seifel Associates, Asset Strategies, Sedway Associates, Linda Congleton & Associates, etc Bill, rather than simply submit our own "Scope of Work" in the following proposal, we will also provide our "Goals" exercise that we normally develop as an important initial step in this work program This step should provide a tool for discussion with City management, staff and the DESI committee to fine -tune the subsequent Scope Regarding the time frame of our Scope, it is our opinion, based on our recruiting experiences in similarly positioned commercial districts, that a mimmum of 12 hours per week are needed to maintain momentum through the Phase One Design (Market Analysis, Strategy and Marketing Plan Development) and 10 hours per week for the Phase Two Implementation (Recruitment Plan) Fewer hours will not produce consistent, tangible results Please note the Production Schedule (Attachment "A ") listing the approximate start -up times for the various Program components As stated for Phase One, at 12 hours per week, we estimate the remaining Program Area's data base development, compilation and analysis, including marketing package development and necessary review meetings, from week one through week nine, with the 10 hours per week, Phase Two recruitment plan beginning at week ten and lasting through, approximately, week fifty-two The Analysis/ Design Phase, as outlined in the following proposal, will be the only "study" that EDS will need to proceed to Phase Two, Recruitment Implementation The aforementioned tangible results (e.g., lessor /tenant /developer negotiations and /or retailer tours of available space) will begin at approximately the 38 week Recruitment Phase mark and extend until our mutually agreed objectives are met If less than the proposed hours are requested, adjustments for all areas of performance will be adjusted accordingly Our fee structure, outlined on Proposal page 5, assumes that certain segments of the listed Scope of Work may have already been completed for the Program Area and /or compiled by previous consultants and /or City staff (e.g., current broker listings of available properties; ownership lists with two sets of mailing labels; sales tax data by each Program Area retailer, traffic counts; area parking maps; workable base maps, Program Area tenant lists, comprehensive listings of trade area competition; trade area demographic information; vacant building site plans; vacant parcel plot plans, etc.) If these segments are not complete or available, then they will have to be completed in a timely manner by ( "I1J Mr Bill Crowe September 21, 2006 Page 4 staff (or by EDS for an additional charge), or the overall effectiveness of the program could be compromised As you are now aware, Bill, we have been under contract to provide similar revitalization programs (implementation and /or studies) in the cities of Pasadena, Los Angeles, San Jose, Culver City, Huntington Beach, Stockton, Pico Rivera, Grand Terrace, etc, and have concluded a market research and retail consultation program for a four -block area of Downtown Santa Ana's Hispanic "Mercado" area for the Santa Ana Redevelopment Agency For comparable work products, we had been under contract for over eleven years with the City of Long Beach in the downtown retail area including Pine Avenue and, more recently the $750,000,000 00 Queensway Bay project A partial listing of our leasing results in Pasadena, San Jose, Long Beach, Culver City, Huntington Beach, Palmdale and Westwood Village can be found on Attachment "B ", with Attachment "C" being a descriptive letter regarding our then proposed 2000 contract from Executive Director of The Redevelopment Agency of the City of San Jose, Susan Shick, to the San Jose Redevelopment Agency Board of Directors Our total qualifications are more fully described within the attached "Firm Qualifications" Bill, co- principal Pat Hurst and I bring over 58 years of California recruitment, retention and lease/ sale negotiation experience to this assignment and are personally committed to producing a customized, usable working strategy and implementation for guiding the City of El Segundo's retail enhancement, recruitment and revitalization campaign We are members and guest speakers for the Urban Land Institute (ULI), International Council of Shopping Centers (ICSC), California Association for Local Economic Development (CALED), National Council for Urban Economic Development (CUED), California Redevelopment Association (CRA), International Downtown Association (IDA) and are licensed State of California real estate brokers We look forward to the opportunity of working closely with the City of El Segundo including City management and staff, property owners, business people and area commercial brokers to develop creative action steps aimed at planning, and subsequently implementing, the recruitment, retention and revitalization programs for the City of El Segundo's retail components Very truly yours, Economic Development Systems Jim Harrigan Managing Principal Economic Development Systems Presented to Bill Crowe Assistant City Manager City of El Segundo ■ Jim Harrigan and Pat Hurst Principals Economic Development Systems September 21, 2006 Economic Development Systems PROPOSAL FOR THE DEVELOPMENT AND IMPLEMENTATION OF A RETAIL RECRUITMENT, RETENTION AND REVITALIZATION PROGRAM FOR THE VARIOUS RETAIL COMPONENTS WITHIN DOWNTOWN EL SEGUNDO Economic Development Systems ( "EDS ") is pleased to submit this proposal for professional services with respect to the above subject It is understood that the City of El Segundo wishes to contract an economic development consultant to design and implement a Retail Recruitment, Retention and Revitalization Program for the various retail components within the Downtown El Segundo commercial district ( "Program Area ") GOALS The purpose of this Retail Market Analysis, Strategy, Marketing Plan Development and Recruitment Implementation is to provide a plan for establishing a desirable increase, upgrade and diversity in the mix of retail uses that will also capitalize on the retention of successful businesses now located in the Program Area, as well as to build upon and enhance the existing revitalization programs of the City of El Segundo Specific goals of the program include the following I To create a realistic action plan that builds upon existing Program Area's strengths and provides maximum exposure from limited resources 2 To create a retail recruitment action plan aimed at actively involving El Segundo landlords, existing tenants, commercial brokers, developers and City management and staff 3 To recommend target niche concepts aimed at encouraging uses to compliment the existing retail businesses in the Program Area 4 To provide recommended tenant absorption direction for in -fill of retail space 5 To create a retail recruitment plan that provides recommendations that distinguish the Program Area from other retail already existing or planned in the greater El Segundo trade area 6 To address the integration of existing Program Area's vacant spaces into the overall marketing plan, including recommendations for the buildings' opportunities and constraints from a marketing and leasing perspective Economic Development Systems 7 To identify potential leasing opportunities for retail usage All recommen- dations will be made after consultation with City management and staff and appropriate stakeholders 8 To determine the names and locational requirements of target local, regional and national tenant types while identifying specific sites to accommodate their needs To draft and implement an action plan for recruiting target market developers, investors, retailers, restaurateurs and/or entertainment venues, and to identify and assist in the development of the specific tools required to accomplish these tasks based on successful strategies utilized by other California cities Development and production of brochures, maps, DVD's and videos are not included in the budget presented herein. SCOPE OF WORK To achieve the above goals, the following scope of work is required 1 Kick -Off Meeting with City management and staff to discuss assistance, goals and timetables 2 Compile provided inventory within the Program Area and review area retail uses 3 Analyze existing retail sales tax data for the Program Area (It is understood that EDS will be provided by the City with a detailed itemization of sales tax information for all uses within the Program Area to be analyzed on a confidential basis ) 4 Review provided listings of competition in key shopping areas and centers that provide competitive shopping, dmmg and /or entertainment 5 Prepare a demographic overview of the greater El Segundo area residents and daytime workers 6 Conduct selected interviews with knowledgeable real estate and retail management and /or leasing contacts who are familiar with Program Area and its competition 7 Prepare a concise retail voids overview 8 Prepare preliminary retail concept recommendations 9 Research select local, regional and national retailers 0531 Economic Development Systems 10 Recommend the lughest and best use for Program Area's vacant spaces and development sites 11 Prepare and implement a marketing and leasing plan that outlines the following (a) A strategy for the Program Area to determine what retail is needed to satisfy the voids in the Program Area, (b) Identify "Key Tenants" that would be successful and draw other successful retailers to the Program Area, (c) Identify possible locations for "Key Tenants ", (d) Vacant building use strategy, and, (e) Provide plans for a mix of "traditional" retail, restaurant and possible entertainment usage to complement the existing successes of the Program Area 12 Present a concise, written outline and verbal report of market research findings, conclusions and recommendations relating Steps 1 -11 above to City management staff and the DESI committee 13. Create and implement a marketing /promotions action plan for recruiting the target market businesses and attractions This will include direct contact with potential tenants, developers and /or their respective brokers, production of specific market information per tenant request, ongoing, monthly review of City staff's maintenance and update of a Retail Vacancy Roster; ongoing effort to expand the original prospective tenant roster, coordinate tours and meetings with potential tenants and /or developers, describe all economic incentives, and, assist throughout negotiation/ occupancy as necessary APPROACH TO AREA PROMOTION /ANTI- FAVORITISM CONCERNS It is understood that the Consultant would not be actively representing specific leasable properties in the Program Area in lease transactions, but would represent the area as a whole Tenant referrals will be made directly to the leasing agents for the properties involved All prospective tenants will be provided with information that specifically addresses their individual space and area requirements The tenant will then select and eliminate properties as they believe necessary VJ�i Economic Development Systems Consultant shall respond accordingly to those properties of interest, via the listing broker, and will then monitor and participate in the transaction as required It has been our experience that dialogue with "hot prospects" must be on an ongoing basis to insure that if the tenant's first choice does not work out, the second alternative is then pursued It is also highly probable that the Consultant will contact and recruit tenants that are not represented by an exclusive broker Upon request by the respective tenant, Consultant shall provide a list of at least three El Segundo area commercial real estate brokers to represent said tenant Tenant shall be fully responsible for further selection of a specific broker Should there be several area brokers who should be presented as candidates, then a full listing can be rotated on a case -by- case basis It is also understood that any tenants that do not select a site in the Program Area will be encouraged to look elsewhere in the City of El Segundo for appropriate locations PROJECT TEAM MEMBERS Jim Harrigan (primary) and Pat Hurst (secondary), Principals of Economic Development Systems will be personally responsible for conducting and supervising the production of the assignment Their resume/ professional qualifications are attached FEE SCHEDULE January, 2002 rates for a minimum 500 annual hours for long -term assignment are $250 per hour, Principal billing rate, Senior Consultant rate, $225 per hour, and, if needed, the hourly billing rate for Senior Analyst will be $180 per hour and for Administrative/ Technical support, $95 per hour, plus expenses It is projected that the hourly mix for this assignment will be 4 hours of Principal time for every hour of Senior Consultant time This mix will average the long- term, hourly rate at $245 per hour throughout the assignment, plus expenses For El Segundo, because of its lower population base, EDS will discount these rates by 46 %. This reduction will set the hourly, mixed rate at $132.00 for the term of this initial agreement, plus expenses For year one of this "long- term" (500 minimum hours) assignment 4 ±�JJ Economic Development Systems Phase I — 9 Weeks Analysis $9,250 Strategy $2,900 Marketing Plan $2,150 Phase II — 43 Weeks Recruitment $55,500 Implementation EXPENSES Direct "reimbursable expenses', include, but are not limited to, air fares, hotels, travel time; ground transportation/ mileage, telephone calls, delivery, demographic reports, graphics and printing, entertainment/ meals; meals while traveling, postage, entertainment, the pro- ration, with other client Cities/ Agencies/ Associations, of costs for regional and national retail conferences (e g , ICSC Conferences; Trade Conventions, etc.) The maximum amount of these expenses will not exceed 16% of the total hourly contract TIME ALLOCATION As of today, September 21, 2006, the Principals will allocate up to twelve (12) total hours per week for this assignment and can schedule a commencement of services for October 23, 2006 (Please note that as outstanding proposals/ contracts are executed, this time commitment and commencement date may possibly be altered or delayed ) BILLING ARRANGEMENTS Monthly invoices will be submitted approximately on the first of each month Payment shall be due within thirty (30) days of the date of the billing statement In the event payment is not received within said thirty (30) day period, it is the policy of the company to cease work until such time that the billings are paid in full Amounts outstanding thirty (30) days or more from the date of the billing statement will be charged a rebilhng amount of two percent (27o) per month (247o per annum) Should this assignment be abandoned or terminated for any reason whatsoever during the progress of the work, billings will be rendered up to the date of said abandonment or termination and shall immediately become due and "J o 6 Economic Development Systems payable In the event of any dispute relative to this agreement, the prevailing party shall be entitled to attorney's fees and costs This agreement shall be construed, interpreted, and governed for any and all purposes by the laws of the State of California, and any action on this assignment shall be commenced in the County of Los Angeles, State of California FIRM QUALIFICATIONS Economic Development Systems (" EDS'9, based in Redondo Beach, California, provides consulting services to city governments, redevelopment agencies, Business Improvement Districts (BIDs), real estate developers, institutional investors, land owners, and other consulting firms A staff of experienced professionals with backgrounds in real estate, retail, marketing, management and research form the core of EDS Economic Development Systems, a partnership, founded in 1991 by Pat S Hurst, and formalized in 1993 when co- principal Jim Harrigan joined the firm, provides retail recruitment services focusing on • Market Assessment • Retail Void Analysis • Tenant Recruitment • Plan Implementation • Site Selection Criteria • Strategic Planning • Tenant Negotiations • User Profiles • Retail Program Design • Ongoing General Retail Consultation These services compliment traditional demographic, census and financial statistic studies provided by firms such as Economics Research Associates, Seifel Associates, etc To help clients better understand their markets and their prospective tenants, EDS examines and analyzes the relevant retail, demographic, and social trends as well as factors that impact a project or an area and then recruit the specific tenants to fill those needs by working closely with City, Agency and/or Association staff, landlords, commercial real estate firms, and local business owners EDS provides a coordinated retail recruitment program to prospective businesses currently located outside a given market area by providing outreach to local, regional and national brokers who represent the targeted retailers The campaign includes promotion of all applicable economic incentives available to retailers such as the Enterprise Zone, Revitalization Zone, Loan Programs and other relevant incentives EDS' primary responsibility is to reach retailers by personal contact and to match such retailers with specific locations that can accommodate their needs Upon confirmation of the prospective tenant's interest, EDS assists in identifying various ,U "7 Economic Development Systems leasing and financing strategies that will culminate in a commitment on the retailer's behalf to the market area This includes proposal analysis, lease oversight and constant monitoring of the transaction Economic Development Systems has/ is providing consulting services for the following clients/ associates • City of Long Beach • City of Pasadena • City of San Jose • City of Bellflower • City of S San Francisco • City of Palmdale • City of Culver City • City of Santa Ana • City of Fullerton • City of Grand Terrace • City of San Diego • City of Azusa • City of Stockton CERTIFICATIONS • City of Los Angeles • City of La Puente • City of Rialto • City of Riverside • City of Huntington Beach • City of Concord • Seifel and Associates • Gensler • Hausrath Associates • Congleton Associates • Economics Research Associates • The Arroyo Group Economic Development Systems is certified by the State of California, Division of Civil Rights for participation in Federally and State funded contracts as a woman -owned and operated small business (Certification Number CT- 023244) FOUR PROFILE PROJECTS 1. City of San Jose — Downtown and Various Sub - Markets As a Retail Recruitment Consultant for the City of San Jose (population 950,000), EDS is working closely with the City staff in the revitalization of the downtown shopping, restaurant and entertainment district. The program began with an analysis and design of a retail strategy The current implementation includes promoting not only specific economic incentives to key retailers, but providing additional support to property owners and commercial brokers as well Additional support includes expansion programs for existing retailers, profiles of existing properties for lease and/or sale and demographic profile compilation for specific tenant recruitment EDS is responsible for current activity with tenants such as Roy's Restaurant, House of Blues, The Magazine Furniture Store, The Improv, California Pizza Kitchen, Cheesecake Factory, etc Economic Development Systems Contact Susan Shick Executive Director City of San Jose Redevelopment Agency 50 W San Fernando Street, Suite 1100 San Jose, California 95113 (408) 794 -1050 Date of Service 1999 - Present Services Delivered • The analysis and design of a retail strategy identifying the District's strength and weaknesses, needs, opportunities and possible constraints from a leasing perspective • Plan, schedule and lead stakeholder meetings to confirm support for submitted strategy and implementation • Efforts to revitalize two neighborhood shopping areas by developing RFQ standards for positioning the opportunity to developers in order to recruit grocery, drug and neighborhood amenities • Production/ coordination of a city video, a compact disc for web site development, two brochures, slide shows and promotional packages for recruitment of new retail • ICSC tradeshow coordination and promotion 2. City of Long Beach - Downtown and Various Sub - Markets As a Retail Recruitment Consultant since 1991 for the City of Long Beach (population 430,000), EDS has worked closely with the City staff in the revitalization of the downtown shopping, restaurant and entertainment district The program includes promoting not only specific econonuc incentives to key retailers, but providing additional support to property owners and commercial brokers as well Additional support includes expansion programs for existing retailers, profiles of existing properties for lease and /or sale and demographic profile compilation for specific tenant recruitment EDS is responsible for new store locations for Crate & Barrel, Z Gallerie, Limited Express/ Bath & Body Works, Tnlusa Restaurant, Chicago for Ribs, Starbuck's, Good Guys, Tower Records, Barnes & Noble, and many others n Economic Development Systems Other Long Beach area Retail Recruitment projects include A 100 -acre Power/ Entertainment Center proposed at the 605 Freeway and Carson Boulevard, featuring a multi- screen Edwards Cmema, restaurants, shopping, etc, revitalization of the Marina Pacifica Mall on Pacific Coast Highway, including Barnes & Noble and the WOW' store (Good Guys/ Tower Records), a Redevelopment City Revitalization program for Los Altos Shopping Center (45 acres), including new retailers such as Bristol Farms and Circuit City, the Bixby Knolls Community Revitalization Area, consisting of a neighborhood shopping center including Orchard Supply and a new Vori s grocery store, as well as streetfront retail and commercial districts, and, Queensway Bay, a 300 -acre waterfront destination project featuring a new aquarium Which opened in June, 1998 Contact Ms Barbara Kaiser Redevelopment Bureau Manager Community Development Department City of Long Beach 333 West Ocean, 3rd Floor Long Beach, California 90802 (562) 570 -6340 Date of Service 1991-2002 Services Delivered • The analysis and design of a retail strategy identifying the District's strength and weaknesses, needs, opportunities and possible constraints from a leasing perspective • Plan, schedule and lead stakeholder meetings to confirm support for submitted strategy and implementation • Addition of 200,000 square feet of new retail to Pine Avenue; • Revitalization of two neighborhood shopping centers by recruiting Bristol Farms, Borders Books and Music, Sears (to replace Broadway) at Los Altos, and Barnes & Noble and AMC Theater expansion at Marina Pacifica, • Introduction of IMAX Theater for Queensway Bay, and a culinary academy for the Downtown area, • Production/ coordination of four city videos, three Economic Development Systems brochures, and numerous slide shows and promotional packages for recruitment of new retail 3. City of Pasadena - Downtown Old PasadenalPlayhouse District The purpose in hiring EDS for the Old Pasadena retail district was to create a "proactive" program to address tenant mix issues in the remaining build -out of the district This effort includes communication and cooperation with property owners, commercial brokers, developers, existing retailers, city staff and elected officials While the Old Pasadena retail district is a very well known popular destination, the retail recruitment effort focuses on striking a balance among the various categories of retail while maintaining the historic character of the district In addition, a list of "key tenants," established and based upon individual tenant requirements, space availability, etc., was used for specific tenant recruitment efforts Supplemental information such as area maps, property profiles, vacancy rosters, etc have been developed to be included in the promotional package Tenants such as The Cheesecake Factory, Crate & Barrel Home Store, Pottery Barn, Saks Main Street Store, Earthsake and Buca de Beppo, to name a few, are tenants targeted by EDS for the District Contact Richard Bruckner Department Operations Manager Housing and Development Department City of Pasadena 100 North Garfield Avenue Pasadena, California 91109 -7215 (626) 744 -4660 Date of Service December 1994 - present Services Delivered • The analysis and design of a retail strategy identifying the District's strength and weaknesses, needs, opportunities and possible constraints from a leasing perspective • Plan, schedule and lead stakeholder meetings to confirm support for submitted strategy and implementation • Addition of 137,000 square feet to the Old Pasadena 10 rf1 L Economic Development Systems Marketplace Active tenants such as The Galleries of Neiman Marcus, Saks Men's Store, Villeroy & Boch, Ralph Lauren Shops, etc, total over 350,000 square feet, and • Production and coordination of a retail recruitment package including demographics, maps, site plans, etc 4. City of Los Angeles - Westwood Village EDS provided services to Westwood Village for the development of a retail recruitment campaign to bring new regional and national retailers into what was once "the" urban streetfront environment in Southern California The scope of work included not only establishing a data bank of the 600,000 square feet of properties, but developing recruitment brochures, color maps and demographic information to be used in the retail attraction effort Contact Mr. Robert Walsh Executive Director Westwood Village Community Alliance 1081 Westwood Boulevard, Suite 218 Los Angeles, California 90024 (310) 208 -1984 Date of Service January 1996 - August 1998 Services Delivered • The analysis and design of a retail strategy identifying the District's strength and weaknesses, needs, opportunities and possible constraints from a leasing perspective • Recruitment package including a four -page, four - color brochure, retail recruitment map, and 9 x 12 presentation folders, as well as a project logo and letterhead package, and, • A portfolio of restaurateurs, including Mi Piaci, Palammo, Mr Chow, Kincazds, California Pizza Kitchen and Wolfgang Puck restaurants, Kings Fish House, P F Chang's and Border Grill have or are locating into the Village 11 Uifi, Economic Development Systerns PRINCIPAL OUALIFICATIONS Pat S. Hurst Principal Pat S Hurst has more than twenty-six years of diverse experience in all phases of commercial real estate in the Greater Los Angeles area including marketing, promotion, leasing, tenant recruitment, business development, financial analysis, construction, etc She holds a Bachelor of Science Degree from Tennessee Technological University and was a Dean's List Honors Recipient Current memberships include The International Council of Shopping Centers, Urban Land Institute, and California Association for Local Economic Development While Ms Hurst's focus has been retail development for the past few years, her experience in both corporate and retail recruitment has strengthened her skills in market research and economic development During her career in corporate real estate, she negotiated over 15 million square feet of lease transactions As Leasing Coordinator for the development division of Cushman Realty Corporation, she negotiated more than 500,000 square feet of leases with tenants such as Disney Channel and Walt Disney Pictures, Teledyne, Wells Fargo Bank, Mobile Oil, Polygram Records and Warner Brothers Prior to her years at Cushman Realty Corporation, Ms Hurst worked with Reliance Development Company as Leasing Representative for the 1000 Wilshire Boulevard Building in Downtown Los Angeles and the CIGNA Health Plan building located at 505 North Brand in Glendale As a Leasing Specialist with American Trading Real Estate Company, she worked on the promotional campaign for the 880,000 square foot Glendale Square project planned for the immediate commercial district of Glendale She also served as Vice President of Marketing for Howard Development Corporation in Glendale, and Project Manager for Mitchell Development in Sherman Oaks As a result of her working knowledge of the commercial office and retail real estate markets, Ms Hurst provides her clients with experience ranging from the marketing of individual retail and office projects, to assisting with the revitalization of business and commercial districts throughout the Greater Los Angeles area Jim Harrigan Principal For the past thirty -two years, Jim Harrigan has been involved as a broker and supervising manager in over 1,800 separate commercial lease or sale transactions for a total consideration in excess of $125 billion Before joining Economic Development Systems with Pat S Hurst in 1993, Jim recruited, hired, trained, and 12 1 63 V J Economic Development Systems counseled over 105 of the top retail, office, industrial, and investment brokers in the greater Southern California commercial market During this time, Jim assisted in creating and closing some of the areas largest real estate deals for three diverse commercial real estate companies Ashwill -Burke and Company (1978- 1982), Charles Dunn Company (1982 -1990) and The Goodghck Company (1990 -1993) From a 1978 broker in the San Fernando Valley for Ashwill -Burke & Company, Jim was promoted to Sales Manager of Ashwill- Burke's San Diego offices In 1982, as Regional Manager, he formed the Industrial Division of the Charles Dunn Company and in 1987, he started the Retail Division of the Dunn Company's Westside office As Vice President/ General Manager of the Goodglick Company, Jim led a group of mature, highly successful industrial brokers in both the LAX and Long Beach locations Following his recruitment by Union Oil in 1969, while still a student at Loyola University of Los Angeles, Jim was requested to report to UNOCAL's marketing headquarters in Chicago following his graduation For three years he underwent a highly sophisticated training program in real estate, sales and marketing management He was then sent to corporate headquarters in Los Angeles, where he held eight varied and increasingly more responsible positions until his entry into commercial real estate brokerage during 1978 With this varied and strong management background Jim Harrigan, as Principal of Economic Development Systems, brings over 35 years of marketing success to the Southern California marketplace. His actual experience in commercial and industrial real estate spans the entire state of California His working knowledge and relationships with retailers and commercial real estate brokers throughout this market is second to none CLIENT REFERENCES (Partial List — From 2002) City of San Jose Susan Sluck Executive Director City of San Jose Redevelopment Agency 50 West San Fernando Street, Suite 1100 San Jose, California 95113 408 - 794 -1050 13 Anne Stedlar Neighborhood/ Industrial Development City of San Jose Redevelopment Agency 50 West San Fernando Street, Suite 900 San Jose, California 95113 (408) 794 -1167 i� ' Economic Development Systems City of Pasadena Richard Bruckner Director Housing and Development Department City of Pasadena 100 North Garfield Avenue Pasadena, California 91109 -7215 626 - 744 -46670 Marsha Rood Director Housing and Development Department City of Pasadena (currently) Director of Community Developmen - City of Culver City 310- 253 -6001 City of Long Beach Amy Bodek Property Services Division City of Long Beach (currently) Director of Real Property City of Huntington Beach 714 -536 -5445 City of Grand Terrace Patnzia Materassi Director of Economic Development City of Grand Terrace Currently Director of Economic Development — City of Capitola (831) 475 -7300 Ext 216 City of Novato Ron Gerber Redevelopment Administrator City of Novato 900 Sherman Street Novato, California 94945 (415) 893 -7943 City of Poway David Narevsky Redevelopment Manager City of Poway 13325 Civic Center Drive Poway, California 92064 (858) 679 -4362 14 City of Gardena Yvonne Mallory Economic Development Director City of Gardena 1700 West 162' Street Gardena, California 90247 (310) 217 -9533 City of Stockton Steve Pinkerton Redevelopment Director Stockton Redevelopment Agency 305 No. El Dorado St, Suite 200 Stockton, California 95202 (209) 937 -8694 City of Norco Brian Oulman Economic Development Manager City of Norco 2870 Clark Avenue Norco, California 91760 (909) 270 -5645 ti i Economic Development Systems Ted Lawson Senior Vice President CB Richard Ellis 990 West 190th Street, Suite 100 Torrance, California 90502 (310) 516 -2350 Leslie Webster Vice President Metropolitan Pacific 100 Wilshire Boulevard, Suite 900 Santa Monica, California 90401 (310) 576 -1252 INVESTOR / DEVELOPER REFERENCES Daniel A Rosenfeld Principal Urban Partners LLC 304 S Broadway, Suite 400 Los Angeles, California 90013 (213) 437 -0470 15 Thomas D Lenny Senior Vice President Cousins Properties 8001 Irvine Center Dr, Suite 100 Irvine, California 92618 (949) 585 -9270 Gbu Economic Development Systems ECONOMIC DEVELOPMENT SYSTEMS' TRANSACTIONS Completed and Pending - Partial City List / 1991 -2002 CITY OF PASADENA Tenant Square Footage Saks Main Street 48,000 California Culinary Academy 45,000 Crate & Barrel Home Store 35,000 Laemmle Art Cinema 35,000 Container Store (Lease negotiations) 23,000 Glabmans Furnishings 17,000 Banana Republic 16,000 Pottery Barn 15,000 French Connection 12,000 Burke Wms Spa 12,000 Cheesecake Factory 10,000 P F Chang's 8,000 Buca di Beppo 7,500 Tommy Bahamas 7,500 Border Grill 7,000 Sushi Roku 5,161 Restoration Hardware 5,000 Jerry's Deli 5,000 Imaginanum 4,000 Apple Computer Store 3,800 BCBG 3,000 Illuminations 2,500 Lather 2,100 Bang & Olafson 1,600 City Total: 295,161 Contract Term 1994 - present v6� r Economic Development Systems CITY OF SAN JOSE Tenant Square Footage Bloomingdales *100- 200,000 Saks Department Store *50- 150,000 Loew's Cineplex *75,000 Century Theaters *70,000 Barnes & Noble *28,000 House of Blues 22,000 Gap Stores *10- 20,000 The Improv 14,000 Z Gallene *10,000 P F Chang's 7,500 Safeway *55,000 Foods Cc *55,000 Trader Joe's *10,000 McCormick & Schmlck 10,000 City Total: 726,500 'Tenants active in RDA projects being developed city wide Contract Term 2000 - present CITY OF LONG BEACH Tenant Square Footage Wal -Mart 120,000 Voris Grocery Expansion 80,000 Orchard Supply 60,000 Ralph's Grocery 55,000 Albertson's Grocery 55,000 2 10/25/2006 r,(,` 6 Economic Development Systems Nordstrom Rack 48,000 Circuit City 40,000 Good Guys 40,000 Ross Dress For Less 40,000 Gold's Gym 35,000 Barnes & Noble 30,000 Sav -on (2) 25,000 Imax Theater - project delayed 25,000 Bristol Farms 25,000 R -Ranch market 20,000 Z Gallene 20,000 Jillians Restaurant & Billiards 17,000 Crate & Barrel 13,000 Trader Joe's 10,000 McCormick & Schmick Restaurant 10,000 Rock Bottom Brewery 10,000 Cha Cha Cha Restaurant 8,000 B U M Equipment 7,800 Hamburger Hamlet Restaurant 7,500 Hollywood Video 7,000 Tnlussa Restaurant 6,200 Bubba Gump Shrimp Restaurant 6,000 Prego Restaurant 6,000 California Pizza Kitchen 6,000 Bahama Breeze Restaurant 6,000 Limited Express 5,800 Coffee Plantation 4,500 Bath & Body Works 4,500 Coffee Bean & Tea Leaf 3,000 French Cafe 3,000 Chicago For Ribs 3,000 Pasta Presto 3,000 Art of Hands Gallery 3,000 3 10/25/2006 ( 6 0 Economic Development Systems Starbucks (2) Mail Boxes Etc Cellar V Restaurant King Crab Lounge Sub - Total. Office Space: DeVry Institute Auto Club of Southern California Levi Strauss Regional Sales Office Sub - Total: City Total: Contract Term 1992 -2001 CITY OF CULVER CITY Tenant AMC Theater (replaced by Pacific) Trader Joe's MacArthur Park Restaurant National Sports Grill Chili's Rubio's Starbucks City Total: Contract Tenn 1997 - present 'Tenants signed for protect delayed, due to financing market 2,500 2,000 2,000 1,500 838,300 100,000 100,000 10,000 210,000 1,048,300 Square Footage *55,000 10,000 *10,000 *10,000 *7,500 2,000 1,800 93,600 4 10/25/2006 r O 0 Economic Development Systems CITY OF HUNTINGTON BEACH Tenant Kincaid's BayHouse Restaurant Abercrombie & Fitch Hollister Ann Taylor Loft Fred's Restaurant City Total: Contract Tenn 1999 - present CITY OF PALMDALE Tenant Best Buy Blockbuster Music Discovery Zone Bath and Body Works Pic' N Save Victoria's Secret Applebees Restaurant Coco's / Carrows Kinko's Barry's Jewelers Kenny Rogers Roaster Market @ Alpha Beta Site K -Mart Contract Term 1993 -1996 City Total: Square Footage 10,000 7,000 7,000 5,000 4,500 33,500 Square Footage 58,000 15,000 15,000 4,000 15,000 6,000 7,500 8,000 6,000 2,000 3,500 25,000 140,000 305,000 5 r, 10/25/2006 V 7 t Economic Development Systems WESTWOOD VILLAGE LOS ANGELES, CALIFORNIA Tenant Palomino Restaurant Napa Valley Grill California Pizza Kitchen Contract Term 1995 -1996 Total Excluding' Tenants Total ' Tenants Square Footage 10,000 8,000 7,000 City Total 25,000 Grand Total 1,669,061 833,000 2,502,061 6 10/25/2006 07 EL SEGUNDO CITY COUNCIL MEETING DATE: November 8, 2006 AGENDA ITEM STATEMENT AGENDAHEADING: Reports of Committees, Boards, and Commissions AGENDA DESCRIPTION: Consideration and possible action to authorize Incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag line Into the banner design under Phase II of the light pole banner program to promote awareness of El Segundo's upcoming 90th Anniversary and the City's designation as "The Most Business Friendly City' in Los Angeles County (Fiscal Impact $25,000) RECOMMENDED COUNCIL ACTION• Recommendation (1) Review and approve a "90th Anniversary" logo, (2) Authorize Incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag line Into the banner design under Phase II of the light pole banner program, (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: At the City Council's October 3rd meeting, the Business Recruitment Task Force presented design alternatives for Phase 11 of the light pole banner program After review and discussion, Council approved selection of Design A as the preferred alternative Additionally, staff was directed to prepare for Council review a revised Design A alternative that Incorporated a "90th Anniversary" logo into that design option Subsequently, the Los Angeles County Economic Development Corporation 4LAEDC) awarded the City the first -ever "Most Business Friendly City" award On October 26 h, the Business Recruitment Task Force met to review advertising and promotional programs, Including banner design options that Incorporated both the "90 Anniversary" logo and a "The Most Business Friendly City" tag line The Task Force Is recommending for City Council consideration and approval the banner design "90th Anniversary" logo and a "The Most Business Friendly City" tag line Banners will be placed on 110 light poles located along Sepulveda Blvd between Imperial Hwy and Rosecrans Ave ATTACHED SUPPORTING DOCUMENTS: Banner Design A (with 90th Anniversary logo and The Most Business Friendly City tag line) FISCAL IMPACT- FY 2006 -07 - $25,000 Operating Budget: $45,000 Amount Requested: $25,000 Account Number- 001 - 400 - 2401 -6201 Project Phase: Phase II Appropriation Required: _Yes x No ORIGINATED BiY: DATE: BIII Crowe, Assistant City Manager Jeff Stewart, City Manager 070 3 BANNER DESIGN A TO BE DELIVERED UNDER SEPARATE COVER U'l 4 O z 00LL zm w NH w� OFD Up 3 N K b r O W w m Q W � Y O w LL 2 O U Q W w z O U Q z OZ O �0 o 0 0 0 R N N Q LL W W O U U O m o S O 0 R M1 ra °rvV ,m�m� mm `� � rv�- ry�my�tm�, e°iory s�QBecQI t N O INVnmQ a0 npNpOmOl �qqO q�qmmNf1E0 ` Nc Q Q ICY) bIV W Irl�OmNN<dl�J ^I�tN`!(V � _Y YO m N ll�� pO 3 m N � d z LL n E LL w s z uzJ, z p E £ F 0 p LL p >m Q Z U. j T Z J W r Q F Q H sou KZ pf z o0 E S. Eu > w f wz>j� r o a v 0. u`S cYi�rc LL wwa zip, zzz zi�i w¢pzu no w g JzU3 LLLLwg wG¢ w m mmy r m �uc3 �`3]�p aron ° ad`g�Fu'rc oE�mWOOa o qn w LL Up rit E LL h p w w¢ (�< p w j H N r d m w w - w r N. 0¢ OK m O i o, w O d yN O¢ a w LL � v- c `o_ 010 4 <0a S< x i r w U ¢ l3 ? U w 3 0 0 lo° E U tU ro u E E N cq $ d n oN w Zz ` 9n R ¢ ry OO U K Un o LL _ o LL o g Or 2 N ¢ 0 a LL 0 U 0U m v O w a OIz a 6 Y 2 r N R c E U m« a m n mqq � pp� O W —g Uy aLg�� o3vn� oaE nimn5 mates u 9 r '^ uc ca w y E y 1p EaE v° U i m w a m U S O al 075 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 10/6/2006 THROUGH 10126/2006 Date 10/10/2006 10/10/2006 10/11/2006 10/11/2006 10/17/2006 10/18/2006 10119!2006 10/19/2006 10/20/2006 10/25/2006 10/25/2006 10/25/2006 10/25/2006 10/5-10126106 Payee Amount Description West Basin Federal Reserve Cal PERS Health Comp Pitney Bowes Health Comp Employment Development IRS La Salle Health Comp Federal Reserve Federal Reserve Cal PIERS Workers Comp Activity DATE OF RATIFICATION. 11/8106 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 906,146 48 15000 241,562 46 1,94253 2,50000 000 41,629 28 198,925 66 43,725 00 1,18607 15000 20000 248,407 28 48.719 32 1,735,244 08 lo��G�lo Date r0-3p -OlO Date D e H2O payment Employee I Bonds Retirement Weekly claims 10/6 Library Postage Weekly claims 10/13 State Taxes Federal Taxes ABAG Payment Weekly claims 10/20 Employee I Bonds Employee EE Bonds Retirement SCRMA checks issued 1,735,244.08 on actual expenditures is available in the City Treasurer's Office of the City of El Segundo G7U REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 17, 2006 - 5.00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Present Council Member Jacobson - Present Mark Hensley, City Attorney, announced that Council would be meeting In closed session pursuant to items Identified on the agenda and that the 54956 9(b) items were threats of litigation regarding the Nell Payne Claim No 06 -04, John Henley Claim No 06 -13 and the Michael Washington Claim No 06 -33 PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 - NONE CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo vs City of Los Angeles, et al LASC No BS094279 Gilbreath v El Segundo, LASC Case No YC053692 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 17, 2006 (� ��I If PAGE NO 1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS -0- matter Council recessed at 6 50 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 17, 2006 (i X47 3 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 17, 2006 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Pastor John Reed of Hilltop Community Church of Christ PLEDGE OF ALLEGIANCE — Council Member Bill Fisher PRESENTATIONS — Mayor McDowell on behalf of the Council recognized the participants of the Residential Community Emergency Response Team (CERT) course. Michael Allen, Norma Cano, Robert Cetl, Wendy Inamura, Nancy Johns, Joe Krebs, Timm Lawson, Steve Mazuk, Tish Mitchell, Paul Nystrom, Bill Palace, Ronald Scott, Adam Sholder, Dodie Tokar, Victoria Tokar, and Elizabeth Wos Mayor Pro Tem Busch Member presented a Proclamation to announce Halloween Frolic on Main Street El Segundo on Tuesday, October 31, 2006 from 3 30 p m to 6 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgandes - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Loretta Fry, resident, spoke in favor of making John and Shirley Williams Honorary Citizens of El Segundo Liz Garnholz, resident, spoke in favor of making John and Shirley Williams Honorary Citizens of El Segundo Suzanne Fuentes, resident, spoke in favor of the ad hoc sub - committee to look into the City's film permit Ordinance MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 17, 2006 V / J PAGE NO 3 A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS C UNFINISHED BUSINESS Consideration and possible action to extend the City's agreement with Cassidy & Associates through September 30, 2007 for the provision of legislative advocacy services in Washington, D C (Fiscal Impact $160,000 for FY 2006 -2007) Jeff Stewart, City Manager, gave a report MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgandes to authorize the Mayor to execute Agreement No 3655 with Cassidy & Associates. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Approved Warrant Numbers 2555651 to 2555886 on Register No 01 in the total amount of $3,214,554 12 and Wire Transfers from 9122/2006 through 10/5/2006 in the total amount of $1,108,729 95 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3 Approved Adjourned Regular City Council Meeting Minutes of September 25, 2006 and Regular City Council Meeting Minutes of October 3, 2006 4 Adopted Resolution No 4485 electing coverage under the State Disability Insurance (SDI) Program for employees represented by the Supervisory and Professional Employees Bargaining Unit (Fiscal Impact None) 5 Approved revision to the class specification for the fob classification of Water Supervisor Accepted the project for the refurbishment of the racquetball courts at the Recreation Park (339 Sheldon Street) Approved Capital Improvement Protect Project No PW 06 -10 (Final Contract Amount $26,589) Authorized the City Clerk to file a Notice of Completion in the County Recorder's Office MINUTES OF THE REGULAR CITY COUNCIL MEETING r CTOBER 17, 2006 U (y i PAGE NO 4 7 Authorized the City Manager to execute Contract No 3656 in a form as approved by the City Attorney with Shaw Industries, Inc in the amount of $30,000 by piggybacking onto the State of California Contract No 4- 97- 72 -0008A for replacement of carpeting at Fire Station No 1 MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to approve Consent Agenda Items 2, 3, 4, 5, 6 and 7 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA F NEW BUSINESS Consideration and possible action regarding a status report from the City's RSI Program Manager on the Residential Sound Insulation Program (Fiscal Impact None) James O'Neil, RSI Program Manager, gave a report Council consensus to receive and file status report G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK - Noted that due to the upcoming November 7, 2006, election, the next regularly scheduled Council Meeting will be on Wednesday, November 8 Reminded the public if you are a new voter, have moved, changed your name, please complete a Voter Registration Form Forms are available in the City Clerk's Office at City Hall or at www lavote net Last day to register Is October 23, 2006 REPORTS — CITY TREASURER - NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - 9 Consideration and possible action to recognize John and Shirley Williams as "Honorary Citizens of El Segundo" and recognize them and their achievements at the City Council meeting of November 8, 2006 MOTION by Council Member Fisher, SECONDED by Council Member Boulgandes to recognize John and Shirley Williams as "Honorary Citizens of El Segundo" and present official City proclamation to them at a future Council meeting MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Council Member Jacobson — NONE Council Member Boulgarides — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 17, 2006 l? PAGE NO 5 Mayor Pro Tern Busch — Reminded everyone to vote in the upcoming November 7th Election Mayor McDowell — 10 Consideration and possible action regarding the City's voluntary participation in the South Bay Cities Council of Governments' (SBCCOG) Energy Efficiency Procurement Program MOTION by Mayor McDowell, SECONDED by Council Member Boulgandes to adopt Resolution No 4486 establishing the City's commitment to voluntarily participate in the SBCCOG Energy Efficiency Procurement Program MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 11 Consideration and possible action to appoint a 90 -day ad hoc subcommittee of the City Council to discuss and make recommendations regarding the City's outside film permit ordinance (Fiscal Impact None) Mark Hensley, City Attorney, announced that due to a potential conflict regarding his employer (Sony), Mayor Pro Tem Busch would be leaving the dais and not participating in this item until a determination regarding his potential conflict could be made by the Fair Political Practices Commission MOTION by Mayor McDowell, SECONDED by Council Member Fisher to appoint Mayor McDowell and Council Member Fisher to an ad hoc subcommittee to discuss the City's film permit ordinance. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM BUSCH NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Mayor Pro Tern Busch returned to the dais Mayor McDowell, noted that the County was seeking applicants for the Los Angeles County Grand Jury Applications available in the Council office PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE MEMORIALS — Daniel O'Toole Sr, father of Dan O'Toole, the City's Cable Manager CELEBRATION — Bailey Harada -Au was born to Patricia Harada and her husband Ken Au ADJOURNMENT at 7 52 p m Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 17, 2006 PAGE NO 6 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: November 8, 2006 AGENDA HEADING: Consent AGENDA DESCRIPTION Consideration and possible action regarding adoption of the annual Resolution updating the employer's medical contribution under the Public Employees' Medical and Hospital Care Act (Fiscal Impact $4,000,000) RECOMMENDED COUNCIL ACTION' 1) Adopt the required Resolutions 2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: The City Is required to annually adopt Resolutions reflecting changes in the City's contribution for employees and annuitants under the Public Employees Medical and Hospital Care Act and file these resolutions with the Public Employees Retirement System (PERS) The current Memorandum of Understanding contract provision with the City's Supervisory and Professional Employees' Association, Police Officers' Association, Firefighters' Association and Police Managers' Association provides that the City's contribution is based on the average dollar increase in the premiums for HMO's available to all PERS covered employees in the southern California area In the 2007 calendar year, the maximum City contribution based on this calculation for medical coverage will be $890 90 /month peremployee forthese four bargaining associations The current Memorandum of Understanding contract provision with the El Segundo City Employees' Association and the El Segundo Police Support Services Association Provides that the City's 2007 contribution is based on the City's contribution in 2006 plus 80% of the increase of the premium based on the average dollar increase in the premiums for HMOs available to all PERS covered employees in the southern California area ATTACHED SUPPORTING DOCUMENTS: Proposed Resolutions FISCAL IMPACT: $4,000,000 Operating Budget $4,000,000 Amount Requested. $4,000,000 Account Number: Various accounts Project Phase: Adopt annual Resolutions with PERS Appropriation Required, _Yes x No ORIGINATED. DATE. lu � l / "of Administrative Services -& // 0� Bre Pee, Director REVIEWEp DATE: I' Ob City Manager agenda513 ` —J 083 BACKGROUND & DISCUSSION (Continued): In the 2007 calendar year the maximum city contribution based on this calculation for medical coverage will be $874 12 /month per employee for these two associations The City's maximum contribution for the annuitants of all six of these bargaining associations is the same as for an active, represented employee The City continues to pay the health obligation for active and retirees on a pay as you go basis The budget for retiree health care in FY 2006 -2007 is just over $1 7 million On June 21, 2004, the Governmental Accounting Standards Board approved Statement Number 45 (GASB 45), Accounting Standards for Other (than pensions) Post Employment Benefits (OPEB) This Statement requires systematic, accrual -basis measurement and recognition of OPEB cost (expense) over a period that approximates employees' years of service and provides information about actuarial accrued liabilities associated with OPEB and whether and to what extent progress is being made in funding the plan Staff has been addressing the potential impact on EI Segundo primarily by focusing on establishing a sharing of the future medical costs with the employee bargaining groups In the recently completed negotiations with the Supervisory and Professional Employee's Association (SPEA), the bargaining association agreed to share 50% of the future increase in medical costs beginning in year 2 of the 3 year agreement and to reopen the Memorandum of Understanding in the third year of the agreement if any of the other bargaining groups or the Management Confidential group cap or agree to a higher sharing arrangement With this as the model, the management staff will continue to pursue similar sharing arrangements during upcoming negotiations with the City Employee's Association and with the Management Confidential Group and in future negotiations with Police and Fire Staff will also pursuing modifying language in the future PERS Resolutions for medical contribution, which will limit active employees to an amount not to exceed the amount of the PERS Choice Basic /Supplement to Medicare plan This will be pursued as a management objective in next year's negotiations with the City Employee's Association Staff has also taken up the issue of GASB 45 with the Investment Advisory Group to look at the potential for establishing a trust to fund all or a part of the long term obligation All of these activities will assist in meeting staff's objective of bringing down the long term costs 084 RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A. Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employers contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer ") is a local agency contracting under the Act for participation by members of the El Segundo Police Officers' Association SECTION 2: The employers contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5• This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8t' day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo V �i J ATTEST. I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said Council held on the 81' day of November, 2006, and the same was so passed and adopted by the following vote: AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk 2 v�iu RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO FIREFIGHTERS'ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows* A Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer ") is a local agency contracting under the Act for participation by members of the El Segundo Fire Fighters' Association SECTION 2. The employers contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5• This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8`" day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo 1, � i ATTEST I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayorhand attested to by the City Clerk, all at a regular meeting of said Council held on the 8 day of November, 2006, and the same was so passed and adopted by the following vote: AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk Mark D H sle , B, . / K rl H Berger, Assistant City / i, v s RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES'ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1. The City Council finds as follows A Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer ") is a local agency contracting under the Act for participation by members of the El Segundo Supervisory and Professional Employees' Association SECTION 2 The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8th day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo ('89 ATTEST I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the May%hand attested to by the City Clerk, all at a regular meeting of said Council held on the 8 day of November, 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk Mark D a Assistant r LS F tt 2 f'00 RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE MANAGERS' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer") is a local agency contracting under the Act for participation by members of the El Segundo Police Managers' Association SECTION 2 The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8h day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo v�� ATTEST I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayorthand attested to by the City Clerk, all at a regular meeting of said Council held on the 8 day of November, 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVE S �J Mark D H sl b Assistant dl 2 �y� RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO POLICE SUPPORT SERVICES ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer') is a local agency contracting under the Act for participation by members of the El Segundo Police Support Services Association SECTION 2• The employers contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007 SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8th day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo ATTEST I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said Council held on the 8 day of November, 2006, and the same was so passed and adopted by the following vote. AYES NOES ABSENT• Cindy Mortesen, City Clerk 2 RESOLUTION NO A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO CITY EMPLOYEES' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A Government Code § 22825 6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under section 22825 of the Act, and B Government Code § 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal, and C The City of El Segundo ( "employer") is a local agency contracting under the Act for participation by members of the El Segundo City Employees' Association SECTION 2• The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007 SECTION 3 The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits plan up to a maximum of $874.12 per month effective January 1, 2007. SECTION 4 The City Clerk is directed to certify the passage and adoption of this Resolution, enter same in the book of original Resolutions, and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED, APPROVED AND ADOPTED this 8`h day of November, 2006 Kelly McDowell, Mayor of the City of El Segundo 095 h_yi1 *11 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said Council held on the 8� day of November, 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk 2 APPROVED ORM Mark D He orne) ey Assistant uJ 6 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AG MEETING DATE: November 8, 2006 AGENDA HEADING. Consent Agenda Consideration and possible action regarding the approval of Contract Change Orders in conjunction with construction of the Douglas Street Gap Closure Project (Fiscal Impact = $156,860 81) RECOMMENDED COUNCIL ACTION- Recommendation - (1) Authorize the Director of Public Works to execute Change Order Numbers 1, 11 ,13 and 14 to the existing Public Works Agreement with SEMA Construction, Inc in the total amount of $156,860 81, and (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On June 21, 2005, the City entered into a Public Works Agreement in the amount of $19,939,025 with SEMA Construction, Inc for construction of the Douglas Street Gap Closure Project City Council also authorized a construction contingency in the amount of 10% of the contract amount ($1,923,903) for additional work required due to potential unforeseen conditions (Please see "Background and Discussion" on following page) ATTACHED SUPPORTING DOCUMENTS: Maps of completed work (2 pgs ) Progress Images (3 pgs ) FISCAL IMPACT: Capital Improvement Program Operating Budget: Amount Requested: Account Number- Project Phase- Appropriation Required: $1,923,900 $156,86081 301 -400- 8203 -8949 ($32,543,050) Construction No ORIGINATED BY: DATE�,O/���� wz St ve Fmton, Director of Public Works REVIEWED BY: DATE: f b� ii i I vJ; 7 BACKGROUND & DISCUSSION: (continued) Status Construction has been underway since November 28, 2005 and the work is on schedule for completion in July 2007 Much of the utility work has been completed The contractor is now focusing on the bridge structures and retaining walls Below is a status of the completion of the main elements of the project The attached map provides a graphical depiction of project status Item of Work % Complete Edison Electrical System 80% Oil Line relocations Shell /Crimson 100% ExxonMobil 100% Pacific Pipeline 15% SBC Relocation 70% Storm Drains 80% City Water Mains 50% County Water Main 100% Excavation for roadway 20% Retaining Walls for Roadway 40% Pedestrian Bride 20% Railroad Bride 70% Shoofly 100% Transit Center Parkin Lot - Traffic Signal Street Lighting - AS Aoaroval of Chance Orders As the work progresses, unforeseen conditions may require the contractor to perform work at additional cost under a change order. Also, if a more efficient way to construct the project is identified, cost savings can be accomplished through credit change orders On June 20, 2006, City Council approved Change Order Numbers 2, 3, 6 & 8 in the total amount of $71,490 76 Since that time, additional change orders have been encountered It is recommended that Council authorize the Director of Public Works to execute change orders 1, 11, 13 and 14 described below The change order numbers are referenced by the Construction Engineer's numbering system and are not in sequence As issues are encountered during construction, change order numbers are assigned to each issue such that any additional costs can be tracked separately. Staff has deemed Change Orders 1, 2, 3, 6, 8, 11, 13 and 14 to be valid and negotiated change order costs with the contractor. Change Orders 4, 5, 7, 9, 10 and 12 are still issues that may or may not result in formal contract change orders to be considered by Council Contract Chance Order No. 1 ($40,000) This change order accomplishes the following changes: ➢ Purchase 29 each eye sculpture artwork and paving inserts $40,000 required to maintain artistic theme at the Douglas Street Metro Rail Station. The existing artwork theme at the station includes cast iron eye sculptures incorporated into existing stair railing The Metropolitan Transportation Authority (MTA) has required that this theme be carried through the new railing to be constructed by the Douglas Street Gap Closure project. Additionally, concrete walking surfaces constructed under the project must be inlayed with special metal inserts similar to those found in adjacent station walkways This change order will compensate the contractor to purchase and install the artwork and inserts under the supervision of an MTA artist Total Change for Chanqe Order No 1 $40,000 nges ➢ Delete Edison pole removal work. The contract with SEMA ($115,806 37 Construction, Inc includes removal of utility poles in conflict with credit) construction Edison required that the work be done by an Edison Contractor The proposed credit is compensation to the City to eliminate pole removal from the construction contract. The City will reimburse Edison for the pole removals through the existing relocation arrangement established with Edison for this project. ➢ Compensate contractor for additional work required to install $115,806 37 electrical distribution system. The contractor was required to perform additional work to avoid unforeseen underground obstructions Additionally, several design changes, requested by Edison, required additional work at additional expense to the contractor Total Change for Change Order No. 11 $000 order accomplishes the following changes ➢ Provide shoring and modify construction techniques to $57,860.81 construct water main and electrical system under and /or adjacent to Shell and Crimson petroleum lines Due to administrative challenges, Shell and Crimson petroleum pipelines were not relocated according to the agreed schedule The contractor was required to employ more costly shoring and construction techniques that would not have been required had the petroleum lines been removed on schedule. This change order compensates the contractor for the additional expense incurred to shore and support the oil lines while installing the adjacent water main and electrical system Total No 1 Contract Change Order No. 14 $59.000 This change order accomplishes the following changes ➢ Remove 40 lineal feet of 54 -inch storm drain and install 3 foot $59,000 by 5 foot reinforced concrete box storm drain. The Contractor installed 54 -inch storm drain pipe in the intersection of Aviation Boulevard and Rosecrans Avenue according to the design grades provided by the project designer During later work in the intersection by another contractor, it was discovered that the storm drain was designed and installed too high and would conflict with the intersection project This change order compensates the contractor for removal and replacement of the storm drain with a wider /lower storm drain structure to avoid the intersection grades. The designer of the storm drain also designed the intersection project Staff has requested that the designer participate in the cost of this change order Total Change for Change Order No 8 $59,000 Balance of Contingencv City Council authorized a 10% contingency ($1,923,903) to cover additional work discovered during construction The following indicates the balance of available contingency funding Contingency Amount $1,923,903 00 Cost of previous Change Orders 2, 3, 6 & 8 71,490 76 Cost of Change Orders 1, 11, 13 & 14 156,860 81 Total of Chafe Orders to date $228,351 57 Balance of Contingency Funding $1,695,551.43 :00 Additional Change Orders Additional change orders have been encountered and are currently being negotiated. These change orders will be submitted for Council consideration in the future Staff continues to work with the contractor and the construction manager to mitigate additional costs and to identify and implement measures to reduce costs (� i i Douglas Street Gap Closure Completed Work Nov. 7, 2006 Qo °o' I A ar�d�s'tc e Legend Electrical System Complete t N e, Storm Drain Complete ♦/ ' ., sq,� — Water Mains Complete ............ Retaining Walls ♦ Complete RR Shoolfly �``• °. Complete • t: Oil Line Relocation f6,�s� �� ' ;•.; Complete RR Bridge ^dc�s •�` +., 1 70% Complete y•. A A i lao� � r � + � Xmas '• . . . • • �00 ' �y .6 a �C m e +fA � d9� 2 Douglas Street Gap Closure Completed Work Nov. 7, 2006 Legend Storm Drain Complete . _ . _ RR Shoolfly Complete 1 Rosecrans Ave m c 0 Y Q H 1 J v �o CL a N O O)O 0:2 N CL .a c� -a O (� cz O5 U FU 0 U � O CZ >, co O J O 0 �. 11 A-+ U O O L 'A L O WE CL Ccri a� m L VJ cu 0 C O _co 0 c c E L cz N c CA. .Q E a) 0 L c O cn E U c cu am U) a� O L Q cz yc L 0- Q O ice+ L O Q� c0 IOG CD O EL SEGUNDO CITY COUNCIL MEETING DATE. November 8, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the award of a contract to Elite Bobcat Service, Inc for improvement of the 500 block of East Sycamore Avenue, between Sheldon and Penn Streets — Approved Capital Improvement Program — Project No PW 03 -15 (Fiscal Impact = $81,392). RECOMMENDED COUNCIL ACTION- Recommendation — (1) Authorize the City Manager to execute a Public Works Contract in a form as approved by the City Attorney with Elite Bobcat Service, Inc , in the amount of $81,392 for construction of the Sycamore Avenue Improvements, and, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On August 15, 2006, the City Council authorized staff to solicit construction bids for the construction of the Sycamore Street Improvements between Sheldon Street and Penn Street (Background and Discussion continued on the next page....) ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT- Capital Improvement Program: Amount Requested. Account Number Project Phase* Appropriation Required $96,500 $81,392 106 - 400 - 8203 -8607 Award of Contract No Steve Finton, Director of Public Works 01 ill i BACKGROUND AND DISCUSSION (CONTINUED): On October 24, 2006, the City Clerk received and opened seven (7) bids as follows, 1 Elite Bobcat Service 81,392 00 2 Palp, Inc 97,464 50 3 Y &M Construction 97,660 00 4 Sequel Contractors, Inc 107,760 00 5 Damon Construction Co 110,887 00 6 Hardy & Harper, Inc 134,000 00 7 M3 Services 160,000 15 The contract includes construction of sidewalk, curb, driveway approach, ADA curb ramps, and asphalt paving on the south side of Sycamore Avenue between Sheldon Street and Penn Street, which currently has no improvements This project will bring this 450 -foot segment of Sycamore Avenue up to City standards Staff has contacted references for the low bidder and has received favorable responses Staff recommends awarding the contract to the lowest responsible bidder, Elite Bobcat Service, Inc for $81,392 00 This project is funded through the FY 2005 -2006 Capital Improvement Program, Gas Tax Funds Uo t 1 1` 1 t� , i .L t� ' V O lc j I ) Om a° � Ir if JL u Ni ;' i I r i I i �)I__ L -�I /`Jl obi r ,a 100- EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE November 8, 2006 AGENDA HEADING- Consent Agenda Consideration and possible action regarding approval of an annual purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company on a single- source basis to supply asphalt paving materials for Street Maintenance Division projects (Fiscal Impact $32,000) RECOMMENDED COUNCIL ACTION Recommendation — (1) Authorize the issuance of a blanket purchase order to Blue Diamond Materials, a division of Sully Miller Contracting Company on a single- source basis in an amount not to exceed $32,000 for the purchase of asphalt paving materials for Street Maintenance Division projects, and (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION, The Street Maintenance Division repairs approximately 50,000 square feet of pavement annually Pavement repair work includes potholes, pavement failures, repairs from tree root damage and utility cuts, general street repairs throughout the City and preparation for slurry seal projects Through the Fiscal Year 2006 -2007 budget process, $32,000 was budgeted for the annual expenditure of asphalt paving materials (Continued on next page) ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT Operating Budget. $32,000 Amount Requested: $32,000 Account Number: 001 - 400 -4202 -5204 Project Phase N/A Appropriation Required- No ORIGINA?TD BY DATE. Steven Finton, Director of Public Works REVIEWED " / / __/ DATE 11 / aI Jeff A] BACKGROUND & DISCUSSION (continued) Street Maintenance Division personnel drive a City dump truck to retrieve asphalt paving materials There are three local vendors that supply the materials 4 `;; qe it "'�� " k 4 (� tip ntlil ( �i Iliiiy� ii r i� �, .�;l �i� II{� ,Illiy:. �2 '�i,. It ups, dor LoC�tf "iii I ,�r @'i it All American Asphalt Westminster 27 $6500 Blue Diamond Materials Inglewood & Southgate 5 & 17 $5425 Vulcan Materials Los Angeles 19 $5550 Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate market The pricing for asphalt concrete in the table above was based on a spot market quote on October 23, 2006 In October 2003, City Council authorized issuance of a blanket purchase order, renewable up to three years, to Blue Diamond Materials, a division of Sully Miller Contracting Company Staff recommends continuing the purchase of asphalt paving materials from Blue Diamond Materials, on a single- source basis, in an amount not to exceed $32,000, for the following reasons 1 Closer proximity to City reduces staff driving time, fuel and liability 2 Availability of materials —two locations 3 Lower cost of materials At this time, Blue Diamond Materials is the more reasonable choice based upon pricing, proximity and availability Staff will continue to monitor asphalt concrete prices and return to Council if a change in vendors is warranted .J. EL SEGUNDO CITY COUNCIL MEETING DATE November 8, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION. Consideration and possible action to waive the formal bidding process per the El Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggy back on a Bakersfield Fire Department contract #1783 for the purchase of a replacement fire engine (Fiscal Impact $450,000) RECOMMENDED COUNCIL ACTION 1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and authorize the Fire Department to piggy back on a Bakersfield Fire Department contract for the purchase of a replacement fire engine; 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION The El Segundo Fire Department apparatus fleet currently consists of three (3) fire engines and one (1) fire truck in front line service with one fire engine in reserve to replace any of the front line units when they are out for maintenance, repair, or mutual aid assignments The reserve fire engine, Engine 35, was placed in service in 1985 This engine has exceeded Its expected service life of twenty (20) years and is need of replacement The Fire Department recommends a piggy back purchase of a new Pierce Quantum fire engine The new engine would replace our current Engine 33 The current Engine 33 would then replace Engine 35 as our reserve fire engine This purchase will serve to enhance the overall reliability of our entire apparatus fleet The enhanced reliability of our apparatus fleet will ensure that we are able to maintain normal service capabilities more consistently and reduce reliance on other fire agencies to provide loaner fire apparatus The Fire Department Intends to keep and maintain Engine 35 as an additional reserve fire engine as long as the repair costs can be absorbed Continued next page ATTACHED SUPPORTING DOCUMENTS' None FISCAL IMPACT. $450,000 Operating Budget. $450,000 Fire Suppression Equipment Replacement Fund Amount Requested $450,000 Account Number, 601 - 400 - 3202 -8105 Unit 3345 - $337,500 and Unit 3320 - $112,500 Protect Phase. N/A Appropriation Required _Yes X No ORIGINATED BY* DATE. 10/25/06 Kevin S Smith Interim Fire Chief RE7,7yfart,,/City DATE• Je Manager / 10 1 -119 BACKGROUND & DISCUSSION continued The new fire engine purchase will be funded through existing equipment replacement funds of $337,500 currently designated for Engine 35 (Unit 3345) and $112,500 currently designated for an air filling station (Unit 3320) This purchase will necessitate a new expenditure charge of $40,640 annually to the equipment replacement account to fully fund the replacement of the new engine after its twenty (20) year life expectancy The current annual expenditure for the replacement of Engine 35 is $11,875 This charge will no longer be required upon the delivery of the new fire engine and replacement of Engine 35. The net increase in annual charges to the equipment replacement schedule is $28,765 � 1 J i1J EL SEGUNDO CITY COUNCIL MEETING DATE. November 8, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to waive the formal bidding process per the El Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggy back on a Los Angeles County Fire Department contract #41877 for the purchase of equipment to ensure 12 -Lead electrocardiograph (EKG) capability in prehospital care for 9 -1 -1 patients in the City of El Segundo (Fiscal Impact $50,850 to be reimbursed from Measure B Trauma Property Assessment funds) RECOMMENDED COUNCIL ACTION• 1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and authorize the Fire Department to piggy back on a Los Angeles County Fire Department contract #41877 for the purchase of the approved cardiac equipment, 2) Authorize the City Manager and /or designee to sign the Cardiac Care Program Equipment Agreement, 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION On September 5, 2006, the Los Angeles County Board of Supervisors approved the ST Elevation Myocardial Infarction ( STEMI) Receiving Center Program The goal of this program is to identify 9 -1 -1 cardiac patients experiencing a STEMI in the prehospital setting and transport them to an approved STEMI Receiving Center (SRC) hospital for definitive diagnosis and treatment Continued next page ATTACHED SUPPORTING DOCUMENTS. • Copy of the description of program elements adopted by the Los Angeles County Board of Supervisors • Copy of the Cardiac Care Program Equipment Agreement FISCAL IMPACT $50,850 Operating Budget: $50,850 Fire Paramedics Equipment Replacement Fund Amount Requested: $50,850 Account Number. 601 - 400 - 3202 -8105 Unit 3305 Project Phase N/A Appropriation Required- _Yes X No ORIGINATED BY DATE. 10/25/06 11 BACKGROUND & DISCUSSION continued With the Board approving the STEM] Program, $4 million in Measure B Trauma Property Assessment (ASA) is provided for a one -time only funding to reimburse the paramedic service provider agencies in Los Angeles County for Initial purchase of 12 -lead electrocardiograph (EKG) machines and Initial training of paramedic and emergency medical technician (EMT) personnel on the use of 12 -lead EKG machines The El Segundo Fire Department has received authorization to receive reimbursement for the purchase of 12 -lead EKG equipment for two EMS Agency approved ALS units and one assessment unit The City of El Segundo will initiate the initial purchase through the use of funds accumulated in the equipment replacement schedule for Rescue Ambulance #3305 The equipment replacement schedule for Rescue Ambulance #3305 is intended to fund the replacement of our Rescue Ambulance 32 Los Angeles County will provide reimbursement for the purchase of the three (3) EKG machines within ninety (90) days of receipt of an invoice The City of El Segundo will place the funds from this reimbursement back into the equipment replacement schedule for Rescue Ambulance #3305 The acquisition of this equipment will not require new charges to the equipment replacement schedule The current annual charges for replacement of EKG equipment should be adequate to replace the new units in five (5) to eight (8) years i�J t= L r Health Services Lcs ANL EIFS COUNTY Los Angeles County Board of Supervisors Glona Molina Fv.t Dished Yvonne B Burke S.mnd Dhtia Zev Yaroslaveky Thvd Wee Don Knabe Furth 0%= Michael D Antonovteh Fnh okaet Bruoe A. Channel, MD Deeca, and ChW hbdol OPmr John R Cochran HI cN.rD.puNDiM=r William Loos, MD Acting S.N., Muni Okc.r 313 N Figueroa Street, Suite 912 Los Angeles, CA 90012 Tel (213) 2408101 Fax (213) 481 -0503 www ladhs org To improve health through leadership, service and education September 5, 2006 The Honorable Board of Supervisors ADOPTED BOARD OF SUPERVISORS COUNTY OF LOS ANGELES "" 26n &'" SEP0520 County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street SZ SACHI A. AMAI Los Angeles, California 90012 EXECUTIVE OFFICER Dear Supervisors- APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION RECEIVING CENTER STANDARDS, MEASURE B SPECIAL TAX FUNDING ALLOCATION, CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT (All Districts) (4 Votes) IT IS RECOMMENDED THAT YOUR BOARD- Approve the attached 2006 Emergency Medical Services (EMS) Agency ST Elevation Myocardial Infarction (STEMIM Receiving Center Standards, substantially similar to Exhibit I, and instruct the EMS Agency to approve and designate qualified pnvate and public hospitals as STEMI Receiving Centers to provide optimal care for 9 -1 -1 STEMI cardiac patients in Los Angeles County, with implementation of STEMI Receiving Center standards, effective upon Board approval 2 Approve $4 million in Measure B Trauma Property Assessment (TPA) funding one -time only to reimburse the paramedic service provider agencies identified in Attachment B for initial purchase of 12 -Lead electrocardiograph (EKG) machines and initial training of paramedic -- and emergency medical technician (EMT) personnel on the use of 12- Lead EKG machines. Approve and instruct the Director of Health Services, or his designee, to offer and execute Cardiac Care Program Equipment Agreements (Agreement), substantially similar to Exhibit II, with the paramedic service provider agencies identified in Attachment B, to provide reimbursement of equipment and framing costs for paramedic first responders in local fire departments in order to ensure 12 -Lead EKG capability in prehospital care for 9 -1 -1 patients in Los Angeles County, at a maximum reimbursement rate of $17,000 per 12 -Lead EKG machine and $45 00 per hour per attendee for training, for a total maximum obligation of $4 million, effective upon Board approval through June 30, 2007 :r ` .11 4 Approve the attached appropriation adjustment to reallocate $4 million in Measure B TPA funds from Appropriation for Contingencies to Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07 Department of Health Services (DHS) Adopted Budget. O ui Y �NfOtMF� I September 5, 2006 The Honorable Board of Supervisors ADOPTED BOARD OF SUPERVISORS COUNTY OF LOS ANGELES "" 26n &'" SEP0520 County of Los Angeles 383 Kenneth Hahn Hall of Administration 500 West Temple Street SZ SACHI A. AMAI Los Angeles, California 90012 EXECUTIVE OFFICER Dear Supervisors- APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION RECEIVING CENTER STANDARDS, MEASURE B SPECIAL TAX FUNDING ALLOCATION, CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT (All Districts) (4 Votes) IT IS RECOMMENDED THAT YOUR BOARD- Approve the attached 2006 Emergency Medical Services (EMS) Agency ST Elevation Myocardial Infarction (STEMIM Receiving Center Standards, substantially similar to Exhibit I, and instruct the EMS Agency to approve and designate qualified pnvate and public hospitals as STEMI Receiving Centers to provide optimal care for 9 -1 -1 STEMI cardiac patients in Los Angeles County, with implementation of STEMI Receiving Center standards, effective upon Board approval 2 Approve $4 million in Measure B Trauma Property Assessment (TPA) funding one -time only to reimburse the paramedic service provider agencies identified in Attachment B for initial purchase of 12 -Lead electrocardiograph (EKG) machines and initial training of paramedic -- and emergency medical technician (EMT) personnel on the use of 12- Lead EKG machines. Approve and instruct the Director of Health Services, or his designee, to offer and execute Cardiac Care Program Equipment Agreements (Agreement), substantially similar to Exhibit II, with the paramedic service provider agencies identified in Attachment B, to provide reimbursement of equipment and framing costs for paramedic first responders in local fire departments in order to ensure 12 -Lead EKG capability in prehospital care for 9 -1 -1 patients in Los Angeles County, at a maximum reimbursement rate of $17,000 per 12 -Lead EKG machine and $45 00 per hour per attendee for training, for a total maximum obligation of $4 million, effective upon Board approval through June 30, 2007 :r ` .11 4 Approve the attached appropriation adjustment to reallocate $4 million in Measure B TPA funds from Appropriation for Contingencies to Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07 Department of Health Services (DHS) Adopted Budget. The Honorable Board of Supervisors September 5, 2006 Page 2 PURPOSE /JUSTIFICATION OF THE RECOMMENDED ACTIONS. The purpose of the recommended actions is to 1) authorize the EMS Agency to approve and designate qualified private and public hospitals in Los Angeles County as STEMI Receiving Centers (SRC) This will enable the transport of 9 -1 -1 STEM cardiac patients to a SRC for earlier definitive diagnosis and treatment improving patient outcome, 2) approve DHS EMS to reimburse 30 paramedic service provider agencies in Los Angeles County a total maximum aggregate amount of $4 million, for the expense incurred for equipping their paramedic units with 12 -Lead EKG machines and for training paramedic and EMT personnel on the use of such equipment; 3) approve DHS EMS to offer and execute cardiac care program equipment agreements with the paramedic service provider agencies, identified in Attachment B, who comply with respected medical community recommendations to equip paramedic units with 12- Lead EKG machines for the early diagnosis of 9 -1 -1 patients with acute myocardial infarction; and 4) approve an appropriation transfer in the amount of $4 million within the FY 2006 -07 DHS Adopted Budget to enable DHS EMS to reimburse the paramedic service provider agencies identified in Attachment B who equip their paramedic units with I2 -Lead EKG machines and train their paramedic and EMT personnel in the use of such machines. FISCAL IMPACT/FINANCING The maximum obligation for the agreements with the local and County paramedic service provider agencies identified in Attachment B will not exceed $4 million, for the period effective upon Board approval through June 30, 2007 This is 100% funded by Measure B TPA funds and is a one -time only expenditure The appropriation adjustment to reallocate $4 million from Appropriation for Contingencies to S & S in the FY 2006 -07 DHS Adopted Budget is necessary to cover these obligations. Any Measure B TPA funds unused at the end of FY 2006 -07 will remain in the Measure B Special Fund, pending additional uses recommended by DHS and approved by your Board FACTS AND PROVISIONSILEGAL REQUIREMENTS - Acute myocardial mfarction (heart attack) remains the leading cause of death of adults in the United States Survival from a heart attack is largely dependent on prompt recognition and rapid intervention Data show that the faster a patient can be identified as having an acute heart attack, the corresponding faster intervention can be delivered in an effort to reduce death of cardiac tissue and save lives. Increasingly, there is national interest in developing a systematic approach to the prehospital care of STEMI cardiac 9 -1 -1 patients supported by organizations such as the American College of Cardiology and the American Heart Association (AHA) In enacting their Advance Cardiac Life Support Guidelines, the AHA advocates a 12 -Lead EKG machine as standard equipment on all paramedic units that handle acute coronary syndrome patients. The United States Senate, in a letter dated May 31, 2005, also recommended that anyone with symptoms of a possible heart attack obtain a 12 -Lead EKG as soon as possible and that EMS should transport patients with heart attack symptoms to specialized facilities In Los Angeles County, the EMS Agency is working closely with the medical community to develop these recommendations into a cardiac care program that includes rapid acquisition and interpretation of a 12 -Lead EKG 3 i The Honorable Board of Supervisors September 5, 2006 Page 3 The Los Angeles County and City Fire Departments have been integral in the development stages of the cardiac care program, as recipients of an Annenberg Foundation grant which partially offsets the cost of 12 -Lead EKG equipment and training for their respective agency's paramedics The paramedic service provider agencies identified in Attachment B are expected to purchase 12- Lead EKG equipment by December 31, 2006, with the intent to provide associated training by June 30, 2007 A one -time allocation, not to exceed $4 0 million in Measure B TPA funding, would cover equipment and training costs for paramedics and EMT personnel in the 30 paramedic service provider agencies identified in Attachment B to ensure the implementation of the cardiac care program for STEMI patients Per terms of the Agreement, the County will not reimburse for equipment and traming previously funded -by other grant funds Studies have shown that morbidity and mortality due to a STEMI can be reduced significantly if patients activate the EMS system early, thereby shortening the time to treatment Paramedics currently transport all cardiac patents to the nearest hospital If the receiving hospital does not have the SRC capability some of the patients may require secondary transfer to a STEMI facility However, under the new cardiac care program they would transport the 9 -1 -1 STEMI cardiac patients to EMS Agency- approved receiving centers As with all other patient destination policies, the paramedics will utilize the EKG equipment on patients based on established medical criteria, including County responsible indigent patients Under the authority granted by Title 22, California Code of Regulations, and as outlined in the EMS System Guidelines issued by the State EMS Authority, the EMS Agency Medical Director will approve and designate qualified public and private hospitals in Los Angeles County as STEMI receiving centers Approved SRCs will meet specific standards as outlined in Exhibit I, and include required equipment and personnel to provide rapid intervention There are at least 36 hospitals in Los Angeles County that have the capability to participate as SRCs and have expressed high interest in the program Participation in the SRC program is voluntary. The SRC Standards were developed by the Cardiac Technical Advisory Group, under the leadership of the EMS Agency Medical Director and was comprised of cardiologists, emergency physicians, fire department personnel, an EMS Commissioner, nurse managers from emergency departments and cardiac cathenzation laboratories, and a representative from the Hospital Association of Southern California The SRC Standards have been fully approved by the County - ordinanced Emergency Medical Services Commission On July 30, 2002, the Board adopted a resolution for the Measure B special tax ballot initiative The resolution provides that Measure B TPA funds will be used to pay for the cost of prehospital care, including care provided in, or en route to, from or between acute care hospitals or other healthcare facilities The resolution also estabhshed that the special taxis for the purpose of purchasing or leasing supplies, equipment or materials In accordance with Measure B objectives, $4 million in Measure B TPA funds will be used to reimburse the paramedic service provider agencies identified in Attachment B for the initial purchase of 12 -Lead EKG machines and related training County Counsel has approved Exhibits I and II as to use and form Attachments A and B provide additional information •,i i�v The Honorable Board of Supervisors September 5, 2006 Page 4 CONTRACTING PROCESS The paramedic service provider agencies executing the attached agreement are current participants in the County's EMS System and satisfy County criteria and conditions for participation It is not appropriate to advertise this agreement on the Los Angeles County On- Line Web Site. IMPACT ON CURRENT SERVICES The designation of STEMI SRCs, allocation of Measure B TPA funding, Cardiac Care Program Equipment Agreements with local and County paramedic service provider agencies and approval of the appropriation adjustment will help to ensure the delivery of timely and definitive emergency medical care to 9 -1 -1 STEMI cardiac patients in Los Angeles County. When approved, this Department requires three signed copies of the Board's action. Respectfully submitted, MR1 • U Officer BAC Attachments (5) c Chief Administrative Officer County Counsel Executive Officer, Board of Supervisors Auditor - Controller J- 1 SUMMARY OF AGREEMENT Type of Service ATTACIEgENT A This agreement provides for paramedic service provider agencies to be reimbursed by County for equipment and traming costs to ensure 12 -Lead electrocardiograph (EKG) capability in prehospital care for 9 -1 -1 patients in Los Angeles County 2 Address and Contact Person: Department of Health Services — Emergency Medical Services (EMS) Agency 5555 Ferguson Drive, Suite 220 Los Angeles, California 90022 Attention- Carol Meyer, Director Telephone (323) 890 -7545 Fax- (323) 890 -8536 Email cmeyer @ladhs org 3 Tenn Effective upon Board approval through June 30, 2007 4 Financial Information- The maximum obligation for the agreements with the local and County paramedic service provider agencies identified in Attachment B will not exceed $4 million This is 100% funded by Measure B Trauma Property Assessment funds The appropriation adjustment to reallocate $4 million from Appropriation for Contingencies to Services & Supplies in the Fiscal Year 2006 -07 Department of Health Services Adopted Budget is necessary to cover these obligations. 5 Primary Geographic Area to be Served Countywide 6. Accountable for Program Monitorin g The County's local EMS Agency, i e., the Department's EMS Division 7 Approvals Emergency Medical Services Agency- Contracts and Grants Division: County Counsel CAO Budget Unit, Carol Meyer, Director Cara O'Neill, Chief Edward A Morrissey, Deputy County Counsel Leticia Thompson 'J ATTACHMENT B PARAMEDIC SERVICE PROVIDER AGENCIES THAT REQUIRE CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT 1 Alhambra Fire Department 2 Arcadia Fire Department 3 Beverly Hills Fire Department 4 Burbank Fire Department 5 Compton Fire Department 6 Culver City Fire Department 7 Downey Fire Department 8 El Segundo Fire Department 9. Glendale Fire Department 10 Hermosa Beach Fire Department 11 La Habra Heights Fire Department 12 La Veme Fire Department 13. Long Beach Fire Department 14 Los Angeles City Fire Department 15. Los Angeles County Fire Department (Memorandum of Understanding) 16. Los Angeles County Sheriff Department (Memorandum of Understanding) 17. Manhattan Beach Fire Department 18 Monrovia Fire Department 19 Montebello Fire Department 20. Monterey Park Fire Department 2I Pasadena Fire Department 22 Redondo Beach Fire Department 23. San Gabriel Fire Department 24 San Marino Fire Department 25 Santa Fe Springs Fire Department 26 Santa Monica Fire Department 27 South Pasadena Fire Department 28 Torrance Fire Department 29. Vernon Fire Department 30 West Covina Fire Department - * - is - :.si•.,,. 4 _.7 tiERLC1RGtiR - _ 'RMUEST 3} PP. ATIGN413JUSTMEN DEPART- UH*i7,C3F 'IHE",FDl1WNING.iL ,4 7lR1ACYJrdN_ TiJU5.fJ.71Et+(,T�S DEEMESN S S> EPAR7MENT 'WLLl't)U0iEELA'SE.°REFPDI i= la�.7''j�, ^r_' • •: AceOU nazc ro l4vvwet � lam`Fr �±nn r� Tx� 3ai i ti§� n�ua st ra t r� a �+us a vor�a�i xkaa�r�aaq k_ '; m : s,� .. lry I�p'�.�.}�,'�+j];. YCamc.'}a��f.�'e(�,r •, .. tiy�a���`,y�•t�_}�1��'y� ,'yf�- [y'��r:�.�. 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SHARD Qf,SUPERYISORS Qtr% BY .9 DEPUTYCOUNTY'GLERK SEND 6 COPIES TO THE AUDfTOR- CONTROLLER - EXHIBIT II Contract No. CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT THIS AGREEMENT is made and entered into this day of 2006, by and between COUNTY OF LOS ANGELES (hereafter "County "), and (hereafter "Provider ") WHEREAS, pursuant to the authority granted under the Emergency Medical Services System and the Prehospital Emergency Medical Care Personnel Act (Health and Safety Code, sections 1797, et. seg.), ( "Act ") County has established and maintains an Advanced Life Support ( "ALS ") system providing services utilizing Emergency Medical Technicians - Paramedics (hereafter "paramedics ") for the delivery of emergency medical care to the sick and injured at the scene of an emergency, during transport to a general acute care hospital, during interfacility transfer, while in the emergency department of a general hospital, until care responsibility is assumed by the regular staff of that hospital, and during training within the facilities of a participating general acute care hospital, and 1_ a 1 I1i J WHEREAS, under the Act County has designated its Department of Health Services (hereafter "DHS ") as the local Emergency Medical Services Agency (hereafter "EMS Agency ") ; and WHEREAS, the EMS Agency approves paramedic provider agencies, to render through licensed and accredited paramedic personnel, ALS level patient care in accordance with policies and procedures established by the EMS Agency and the State Emergency Medical Services Authority; and WHEREAS, the Fire Department (hereafter "Provider ") is an approved primary provider of prehospital emergency medical services with the City of , and is staffed with certified Emergency Medical Technician -Is ( "EMT ") and licensed and accredited paramedics; and WHEREAS, under Title 22, California Code of Regulations sections 100144 and 100169, the Medical Director of the local EMS Agency ( "Medical Director ") may approve policies and procedures allowing a paramedic to initiate a 12 -Lead electrocardiogram (12 -Lead EKG) on a patient experiencing chest pain in the prehospital setting, provided that continuous quality improvement ( "CQI ") measures are in place as specified in section 100167 of such regulations; and -2- WHEREAS, the EMS Agency has established a systemwide CQI program as defined and required under Title 22, California Code of Regulations sections 100136 and 100172; and WHEREAS, the Medical Director, in consultation with the Cardiac Technical Advisory Group, has approved and recommended Countywide implementation of 12 -Lead EKGs for prehospital emergency medical care, and the addition of 12 -Lead EKG equipment to the ALS Unit Inventory; and WHEREAS, Provider desires to utilize 12 -Lead EKG equipment for Provider ALS units in accordance with prehospital emergency medical care policies and procedures established by the local EMS Agency; and WHEREAS, the EMS Agency agrees to reimburse Provider for the cost of the initial purchase of 12 -Lead EKG equipment and the initial training associated with the equipment's use, unless previously funded by other grant funds; and WHEREAS, the parties agree to cooperate with each other and with paramedic base hospitals within the County for the development and implementation of approved ST Elevation Myocardial Infarction ( STEMI) Receiving Centers which will serve as a destination for 9 -1 -1 patients who are experiencing a STEMI as determined by a 12 -Lead EKG administered in the field by an ALS Unit; and -3- WHEREAS, County's authority for this Agreement is found in Health and Safety Code section 1797.252, Title 22, California Code of Regulations section 100169, and Government Code section 26227; and WHEREAS, the parties agree that Provider does not waive its "grandfather" status, if applicable, under California Health and Safety Code section 1797.201, and that this agreement is solely for the purpose of establishing terms and conditions of reimbursement by County to Provider for the initial purchase of 12 -Lead EKG equipment and associated training, and does not impact any of Provider's present or future rights under Health and Safety Code section 1797.201. NOW, THEREFORE, the parties agree as follows: 1. BASIS AND PURPOSE: The basis of this Agreement is the desire and intention of the EMS Agency to cooperate in the operations of each party's component of the emergency medical care delivery system, consistent with each party's other health services activities and fiscal requirements and the duties and responsibilities of the County and its EMS Agency. The Agreement's purpose is to establish, in a manner reflective of such cooperative basis, the designated rules, duties and responsibilities of the parties with respect to the matters addressed herein 4 iii; 2 TERM: The term of this Agreement shall commence upon Board approval and shall continue in full force and effect to and including June 30, 2007. In any event, this Agreement may be canceled at any time' by either party by the giving of at least one - hundred - eighty (180) calendar days advance written notice thereof to the other party. 3. ADMINISTRATION: The Director of DHS or designee shall have the authority to administer this Agreement and subsequent amendments, if any, on behalf of County. The Provider's Fire Chief or designee is authorized to administer this Agreement and subsequent amendments, if any, on behalf of Provider. 4. RESPONSIBILITIES OF THE COUNTY RELATING TO THE PURCHASE OF 12 -LEAD EKG EQUIPMENT AND TRAINING: A. County agrees to reimburse Provider for the initial purchase of 12 -Lead EKG equipment and for the initial training of paramedic and EMT personnel in the use of 12 -Lead EKG equipment, at the rates and per terms specified in Subparagraphs B and C, hereinbelow. B. REIMBURSEMENT FOR 12 -Lead EKG PURCHASE: Reimbursement shall be made by County to Provider within ninety (90) days of receipt of a complete and correct invoice from Provider for the initial purchase of 12 -Lead EKG equipment in accordance with the rate of reimbursement _5_ r:r specified hereunder. Reimbursement by County to Provider shall be limited to the purchase of one (1) 12 -Lead EKG machine per approved ALS Unit, to be purchased by Provider no later than December 31, 2006. County's reimbursement to Provider shall not exceed a total maximum amount of Seventeen Thousand Dollars ($17,000) per 12 -Lead EKG machine, excluding any vendor credit for exchange of existing EKG equipment. All vendor credit for exchange of existing equipment for new 12 -Lead EKG equipment shall be applied to the purchase cost prior to County's reimbursement to Provider. Notwithstanding the foregoing, the County shall not reimburse Provider for the purchase of a 12 -Lead EKG machine if Provider has already received funding from a grant or any other third party source to offset the cost of such machine. C. REIMBURSEMENT FOR INITIAL TRAINING: Reimbursement shall be made by County to Provider within ninety (90) days of receipt of a complete and correct invoice from Provider for initial training of Provider's paramedic and EMT personnel in the use of 12 -Lead EKG equipment. Such invoice must include rosters from initial training that identify each attendee, each attendee's classification (paramedic or EMT),date of training, and total hours of initial training. Reimbursement by County to Provider shall be limited to the initial training completed no later than June 30, 2007, and as described herein. County's reimbursement to Provider shall not exceed a total maximum amount of Forty -Five Dollars ($45.00) per hour of initial training per attendee, limited to one category of training per attendee, for the following maximum hours,: TRAINING CATEGORY TMMVTTnvv ACLS Paramedic (includes 12 -Lead EKG training) 12 -Lead EKG Paramedic 12 -Lead EKG EMT MAXIMUM HOURS ON 11 E D. Reimbursement by County to Provider shall be made in the order that invoices are received from all Providers under this Agreement (first -come, first- served basis). Providers that have not received previous grant funding for reimbursement of expenditures described in Section 4, Subparagraph A of this Agreement, shall have priority for reimbursement. Reimbursement shall be made by'County to Provider for 12 -Lead EKG equipment purchased by Provider no later than December 31, 2006, and for initial training of -7- t�� Provider's paramedic and EMT personnel on the use of such equipment that is completed no later than June 30, 2007. 5 RESPONSIBILITIES OF PROVIDER RELATING TO THE PURCHASE OF 12 -LEAD EKG EQUIPMENT AND TRAINING: A. Provider shall be responsible for the selection of a vendor and the initial procurement of 12 -Lead EKG equipment under the terms of the group purchase plans developed by the Los Angeles Chapter of the California Fire Chiefs Association. Provider agrees to equip each approved ALS Unit within its agency with each 12 -Lead EKG machine purchased under terms of this Agreement. Purchase of said equipment must be made by Provider no later than December 31, 2006, to qualify for reimbursement by County. B. Provider shall coordinate and arrange for the initial training of paramedic and EMT personnel in the use of 12 -Lead EKG equipment. Such training must be completed no later than June 30, 2007, to qualify for reimbursement by County. C. Provider shall submit an invoice to County that clearly reflects and provides reasonable details for said purchase of 12 -Lead EKG equipment. Reimbursement by County will be subject to the terms as set forth in Section 4, Subparagraphs B, C, and D of this Agreement. Invoice(s) L�J� shall be forwarded by Provider to the EMS Agency, 5555 Ferguson Drive, Suite 220, Commerce, California 90022. All invoices shall be submitted by Provider to County within thirty (30) days after purchase of said EKG equipment, with respect to the purchase deadline as set forth in Section 5, Subparagraph A of this Agreement. D. Provider shall submit an invoice to County that clearly reflects and provides reasonable details of the initial training of paramedics and EMT personnel on the use of 12 -Lead EKG equipment. Reimbursement by County will be subject to the terms set forth in Section 4, Subparagraphs C and D of this Agreement. Invoice(s) shall include roster(s) from initial training that identify each attendee, each attendee's classification (paramedic or EMT), date of training, and total hours of initial training per attendee. Invoice(s) shall be forwarded by Provider to the EMS Agency, 5555 Ferguson Drive, Suite 220, Commerce, California 90022. Invoice(s) shall be submitted by Provider to County within thirty (30) days after training is completed, with respect to the training deadline as set forth in Section 5, Subparagraph B of this Agreement. 9- A. 0 1 E. Provider shall submit upon request by the EMS Agency, accurate and complete data pertaining to prehospital emergency medical care of STEMI patients. F. Provider shall be responsible for: (1) all maintenance of 12 -Lead EKG equipment purchased under terms of this Agreement and beyond, (2) expenditure for purchase of all replacement 12 -Lead EKG equipment, (3) expenditure for additional and /or future 12 -Lead EKG equipment purchased after December 31, 2006, and (4) expenditure for training on the use of 12 -Lead EKG equipment that occurs after June 30, 2007. G. Provider agrees to utilize any 12 -Lead EKG equipment subject to this Agreement in a manner consistent with standards, policies, and procedures of the EMS Agency. Provider agrees that in such utilization it shall provide prehospital care as needed without regard to a person's ability to pay. 6. INDEPENDENT CONTRACTOR STATUS: This Agreement is by and between County and Provider and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between County and Provider. Provider understands and agrees that all the Provider employees performing services on behalf of Provider -10- 9 1J9 under this Agreement are, for the purposes of worker's compensation liability, employees solely of Provider and not of County. 7. INDEMNIFICATION: Each party (Indemnifying Party) shall indemnify, defend, and hold harmless the other, and the other's Special Districts, elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, fees, actions, costs and expenses (including attorney and expert witness fees) arising from or connected with the Indemnifying Party's acts and /or omissions arising from and /or relating to this Agreement. 6. MAXIMUM COUNTY OBLIGATION: County has allocated a maximum total amount of Four Million Dollars ($4,000,000.00) for reimbursement of allowable costs incurred by all Providers under terms of this Agreement. The parties acknowledge that this funding is comprised by revenue generated by Measure B, Preservation of Trauma Centers and Emergency Medical Services annual special tax as allocated by the County Board of Supervisors (Measure B Trauma Property Assessment [TPA) Funds). The parties further acknowledge that, following all due payment by County to all Providers under terms of this Agreement, any Measure B TPA funds unused at the termination of this Agreement .L JJ shall remain in the Measure B Special Fund, pending additional use subject to approval by the County Board of Supervisors. 9. MERGER PROVISION: The body of this Agreement, and any exhibits attached hereto, fully express all understandings of the parties concerning all matters covered and shall constitute the total Agreement. No addition to or alteration of the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by the parties. 10. COMPLIANCE WITH HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996: The parties acknowledge the existence of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations ( "HIPAA "). Provider understands and agrees that as a provider of medical treatment services, it is a "covered entity" under HIPAA and, as such, has obligations with respect to the confidentiality, privacy and security of patients' medical information, and must take certain steps to preserve the confidentiality of this information, both internally and externally, including the training of its staff and the establishment of proper procedures -12 1 J 4 for the release of such information, and the use of appropriate consents and authorizations specified under HIPAA. The parties acknowledge their separate and independent obligations with respect to HIPAA, and that such obligations relate to transactions and code sets, privacy, and security. Provider understands and agrees that it is separately and independently responsible for compliance with HIPAA in all these areas and that County has not undertaken any responsibility for compliance on Provider's behalf. Provider has not relied, and will not in any way rely, on County for legal advice or other representations with respect to Provider's obligations under HIPAA, but will independently seek its own counsel and take the necessary measures to comply with the law and its implementing regulations. Provider and County understand and agree that each is independently responsible for HIPAA compliance and agree to take all necessary and reasonable actions to comply with the requirements of the HIPAA law and implementing regulations related to transactions and code set, privacy, and security. Each party further agrees to indemnify and hold harmless the other party (including their officers, employees, and agents), for its failure to comply with HIPAA. 13 x� 11 NOTICES: Any and all notices required, permitted, or desired to be given hereunder by one party to the other shall be in writing and shall be delivered to the other party personally or by United States mail, certified or registered, postage prepaid, return receipt requested, to the parties at the following addresses and to the attention of the person named. The Medical Director shall have the authority to issue all notices which are required or permitted by County hereunder. Addresses and persons to be notified may be changed by one party by giving at least ten (10) calendar days prior written notice thereof to the other. A. Notices to County shall be addressed as follows: 1. Department of Health Services Emergency Medical Services Agency 5555 Ferguson Drive, Suite 220 Commerce, California 90022 Attention: Director 2. Department of Health Services Contracts and Grants Division 313 North Figueroa Street, 6th Floor East Los Angeles, California 90012 Attention: Division Chief 3. Auditor - Controller Kenneth Hahn Hall of Administration 500 West Temple Street, Room 525 Los Angeles, California 90012 Attention: Director 14 iJG B. Notices to Provider shall be addressed as follows: 1. IN WITNESS WHEREOF, The Board of Supervisors of the County of Los Angeles has caused this Agreement to be subscribed by its -15- �s7 Director of Health Services and Provider on its behalf by its duly authorized officer, the day, month, and year first above written. CITY OF By APPROVED AS TO FORM: CITY ATTORNEY M City Attorney COUNTY OF LOS ANGELES By Bruce A. Chernof, M.D. Director and Chief Medical Officer APPROVED AS TO PROGRAM: Department of Health Services By Carol Meyer, Director Emergency Medical Services Agency APPROVED AS TO FORM BY THE OFFICE OF THE COUNTY COUNSEL Deputy APPROVED AS TO CONTRACT ADMINISTRATION: Department of Health Services By Cara O'Neill, Chief Contracts and Grants -16- ��s EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: November 8, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action to waive the formal bidding process on the purchase of five fully equipped BMW police motorcycles for the El Segundo Police Department Traffic Division (Fiscal Impact not to exceed $116,000 in equipment replacement funds) RECOMMENDED COUNCIL ACTION. 1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and utilize an existing Culver City RFP 2) Approve the purchase of five new BMW Motorcycles using equipment replacement funds 3) Approve the retention of three existing BMW motorcycles for training use, spares and during special event deployments 4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: Currently, El Segundo Police Officers assigned to the Traffic Division use the BMW 1150 RT- Police Motorcycle The police department has five BMW motorcycles which were purchased under a three year contract in 2003 At the conclusion of the contract, the city has the option to return them to BMW for a refund as part of a buyback program In Fiscal year 02/03, the five BMW motorcycles were placed into the equipment replacement fund There is currently $116,000 in the fund for the replacement of these motorcycles which were up for replacement in FY 2005/06 The total cost for five new BMW motorcycles and accessories is $113,132 Members of the police department Traffic Division conducted research on the three current manufacturers offering motorcycles for police work Based upon this research, it was determined that the BMW motorcycle is a superior motorcycle for our enforcement needs and for the safety of the motor officers Continued ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT: Operating Budget: $116,000 (Equipment Replacement) Amount Requested: $116,000 Account Number: 601 -400- 3101 -8104 (Equipment Replacement) Project Phase: Appropriation Required: None ORI6jtJ ED BY- DATE: October 31, 2006 ac ayt, ief of Polige REVIEWED DATE: �' D Jeff rt, City Manager 12 is BACKGROUND & DISCUSSION (continued) The new BMW R1200RT- Police Motorcycles can be purchased under an existing contract from Long Beach BMW Motorcycles The purchase would "piggy- back" on an existing Culver City RFP (Culver City Bid Number 1333) Further, since acquiring the BMW Police Motorcycles in 2003, the Traffic Division trained a motor officer as a State Certified Police Motorcycle Instructor This has allowed the police department to conduct quarterly training at a local facility maintaining proficiency of our current riding motor officers It has also allowed us to keep previously trained motor officers proficient in their riding skills so that they may fill in as motor officers when staffing is short This has afforded the police department the ability to provide traffic and pedestrian safety requests for pre - planned events (i a Holiday Parade, Homecoming Parade, Little League Parade, Fourth of July Celebration, Run for Education, etc ) and unexpected deployments involving marches, rallies and civil disobedience (i a Justice for Janitors) requiring crowd control It is also anticipated that the new mixed use developments may have an impact on the traffic safety on the east side of town requiring an increase in demand for motor enforcement Therefore, it is recommended and requested that the police department be allowed to retain three of the existing BMW motorcycles One of these motorcycles would be dedicated as a training motorcycle which will have equipment removed that may incur damage during training The remaining two motorcycles will be used as spares when the new motorcycles are down for service or they may be deployed during special events, where the presence of additional motor officers is beneficial, The two remaining motorcycles will be sold back to Long Beach BMW for approximately $16,00000 through the BMW Buy -Back Program $11,00000 of the $16,000 00 amount will be placed in the vehicle operating expense account (001- 400 -3101- 6224) to offset the additional expense of maintaining the three spare motorcycles during the 2006/07 fiscal year It is further recommended that the 2007/08 vehicle operating expense account be increased by an additional $11,000 (average maintenance cost per bike is $3,500 annually) for annual maintenance and operating costs on the three additional motorcycles The five new BMW motorcycles should be placed into the City's equipment replacement program with a three -year replacement life span �4v EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE November 8, 2006 AGENDA HEADING: Mayor Pro Tern Busch Consideration and possible action to direct staff to investigate the potential of establishing a permanent running and walking path within the Los Angeles Department of Water and Power right -of -way west of Hillcrest Avenue, between Imperial Highway and Grand Avenue (Fiscal Impact None) RECOMMENDED COUNCIL ACTION. 1) Direct staff to investigate and report back to the City Council on the potential of establishing and permanent running /walking path with the DWP right -of -way west of Hillcrest Avenue, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Over the past year, I have received several requests from residents about the concept of developing the informal walk/run paths that have resulted within the section of DWP right -of- way west of Hillcrest and south of Imperial Highway. Specifically, I believe that it is feasible to develop safe and attractive run /walk paths in the DWP right -of -way that will afford residents on the west side of the City additional recreational opportunities, and would tie -in naturally with the existing running paths adjacent to Imperial Highway, west of Main Street Accordingly, I am requesting that the City Council authorize staff to investigate the viability and potential cost of developing those paths and to report those findings back to the Council in the near future ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: N/A Operating Budget Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: October 31, 2UU6 Eric B Mavo�Pro Tem DATE: November 1, 2006 13 14' 1