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2006 NOV 8 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 8, 2006 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
Next Resolution # 4487
Next Ordinance # 1402
001
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3
matters
1 City of El Segundo v 2221 Park Place, LASC Case No BC319034
2 City of El Segundo vs City of Los Angeles, et al LASC No BS094279
3 Gilbreath v El Segundo, LASC Case No YC053692
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §549569(b) -1- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -o- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS: -0- matter
2 Ou"
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 8, 2006 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Jim Anguiano of St Anthony Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
Next Resolution # 4487
Next Ordinance #1402
UUJ
PRESENTATIONS -
(a) Proclamation in observance of Veterans Day honoring the unfailing valor, dignity, and
courage of our patriotic men and women in uniform, their spirit and selfless public service
which shines brightly in the annals of history
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to Citv Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
Recommendation - Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
1. Consideration and possible action regarding adoption of a Resolution amending
the City Clerk Records Retention Schedule for City Council meeting audio, video,
DVD and streaming video files to allow for permanent retention and authorizing
the annual destruction of identified records in accordance with the provisions of §
34090 of the Government Code of the State of California. (Fiscal Impact: Not to
exceed $8,000)
Recommendation - (1) Adopt Resolution amending the City Clerk Records Retention
Schedule, (2) Adopt Resolution authorizing the destruction of certain records; (3)
Alternatively, discuss and take other action related to this item
UV-1
El
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
2. Consideration and possible action on the ad hoc Downtown Committee's
recommendations to approve program to market and promote the Downtown area
and to authorize expenditures. (Fiscal Impact: Funding provided as part of the
Agreement with Developer).
Recommendation — (1) Receive a presentation from members of the ad hoc Downtown
Committee regarding program and funding recommendations, (2) Approve the
Committee's recommendations and authorize the City Manager to enter into professional
service contracts with City Adworks and Economic Development Systems, and expend
funds, (3) Alternatively, discuss and take other action related to this item
3. Consideration and possible action to authorize incorporation of a "90th
Anniversary" logo and a "The Most Business Friendly City" tag line into the
banner design under Phase II of the light pole banner program to promote
awareness of El Segundo's upcoming 90th Anniversary and the City's designation
as "The Most Business Friendly City" in Los Angeles County. (Fiscal Impact:
$25,000)
Recommendation — (1) Review and approve a ,90th Anniversary" logo, (2) Authorize
incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag
line into the banner design under Phase II of the light pole banner program, (3)
Alternatively, discuss and take other action related to this item
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
4. Warrant Numbers 2555887 to 2556269 on Register No. 2 in the total amount of
$2,785,420.09 and Wire Transfers from 10/6/2006 through 10/26/2006 in the total
amount of $1,735,244.08.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
5. City Council Meeting Minutes of October 17. 2006.
Recommendation — Approval
0 u 5
6. Consideration and possible action regarding adoption of the annual Resolution
updating the employer's medical contribution under the Public Employees'
Medical and Hospital Care Act. (Fiscal Impact: $4,000,000)
Recommendation — (1) Adopt the required Resolutions, (2) Alternatively, discuss and
take other action related to this item
7. Consideration and possible action regarding the approval of Contract Change
Orders in conjunction with construction of the Douglas Street Gap Closure
Project. (Fiscal Impact: $156,860.81)
Recommendation — (1) Authorize the Director of Public Works to execute Change Order
Numbers 1, 11, 13 and 14 to the existing Public Works Agreement with SEMA
Construction, Inc in the total amount of $156,860 81, (2) Alternatively, discuss and take
other action related to this item
8. Consideration and possible action regarding the award of contract to Elite Bobcat
Service, Inc. for improvement of the 500 block of East Sycamore Avenue, between
Sheldon and Penn Streets — Approved Capital Improvement Program - Project No.
PW 03 -15. (Fiscal Impact: $81,392)
Recommendation — (1) Authorize the City Manager to execute a Public Works Contract
in a form as approved by the City Attorney with Elite Bobcat Service, Inc, in the amount
of $81,392 for construction of the Sycamore Avenue Improvements, (2) Alternatively,
discuss and take other action related to this item
9. Consideration and possible action regarding approval of an annual purchase
order to Blue Diamond Materials, a division of Sully Miller Contracting Company,
on a single- source basis to supply asphalt paving materials for Street
Maintenance Division projects. (Fiscal Impact: $32,000)
Recommendation — (1) Authorize the issuance of a blanket purchase order to Blue
Diamond Materials, a division of Sully Miller Contract Company, on a single- source basis
in an amount not to exceed $32,000 for the purchase of asphalt paving materials for
Street Maintenance Division projects, (2) Alternatively, discuss and take other action
related to this item
10. Consideration and possible action to waive the formal bidding process per the El
Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to
piggyback on a Bakersfield Fire Department Contract 1783 for the purchase of a
replacement fire engine. (Fiscal Impact: $450,000)
Recommendation — (1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10,
waive the bidding process and authorize the Fire Department to piggyback on a
Bakersfield Fire Department contract for the purchase of a replacement fire engine, (2)
Alternatively, discuss and take other action related to this item
6 �Uu
11. Consideration and possible action to waive the formal bidding process per the El
Segundo Municipal Code Section 1 -7 -10 and authorize the Fire Department to
piggyback on a Los Angeles County Fire Department Contract #41877 for the
purchase of equipment to ensure 12 -Lead electrocardiograph (EKG) capability in
pre - hospital care for 9 -1 -1 patients in the City of El Segundo. (Fiscal Impact:
$50,850 to be reimbursed from Measure B Trauma Property Assessment funds)
Recommendation — (1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10,
waive the bidding process and authorize the Fire Department to piggyback on a Los
Angeles County Fire Department Contract #41877 for the purchase of the approved
cardiac equipment, (2) Authorize the City Manager and /or designee to sign the Cardiac
Care Program Equipment Agreement, (3) Alternatively, discuss and take other action
related to this item
12. Consideration and possible action to waive the formal bidding process on the
purchase of five fully equipped BMW police motorcycles for the El Segundo Police
Department Traffic Division. (Fiscal Impact: not to exceed $116,000 in equipment
replacement funds)
Recommendation- (1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the
bidding process and utilize an existing Culver City RFP, (2) Approve the purchase of five
new BMW motorcycles using equipment replacement funds, (3) Approve the retention of
three existing BMW motorcycles for training use, spares and during special event
deployments, (4) Alternatively, discuss and take other action related to this item
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — NONE
H. REPORTS —CITY ATTORNEY— NONE
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS —CITY COUNCIL MEMBERS
00
Council Member Fisher -
Council Member Jacobson —
Council Member Boulgarides —
Mayor Pro Tern Busch —
13. Consideration and possible action to direct staff to investigate the potential of
establishing a permanent running and walking path within the Los Angeles
Department of Water and Power right -of -way west of Hillcrest Avenue and
between Imperial Highway and Grand Avenue. (Fiscal Impact: None)
Recommendation — (1) Direct staff to Investigate and report back to the City Council on
the potential of establishing a permanent running /walking path with the DWP right -of -way
west of Hillcrest Avenue, (2) Alternatively, discuss and take other action related to this
item
Mayor McDowell —
PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (If required)
ADJOURNMENT
POSTE
DATE
TIME
NAME
V�1G
rociamation
Cap of el *egunbo, California
WHEREAS, In 1921, an unknown World War I American soldier was buried in Arlington National
Cemetery, on a hillside overlooking the Potomac and the city of Washington, D C , which
site became the focal point of reverence for America's veterans
WHEREAS, Similar ceremonies occurred earlier in England and France, where an unknown soldier
was buried in each nation's highest place of honor (in England, Westminster Abbey, in
France, the Are de Triomphe)
WHEREAS, These memorial gestures all took place on November 11, giving universal recognition to
the celebrated ending of World War I fighting at 11 a.m , November 11, 1918 (the 11th
hour of the 11th day of the 11th month) November 11th became officially known as
"Armistice Day" in America in 1926 through a Congressional resolution, and became a
national holiday 12 years later by similar Congressional action In 1954 Armistice Day
was officially changed to "Veterans Day' by presidential decree signed by Dwight D,
Eisenhower to honor all American veterans living and dead, in whatever war or period of
peace they served.
WHEREAS, On November 11, 2006, as we honor the sacrifices the armed forces have made to protect
our nation, let us remember the 17 million women who have served Today, more than
218,000 women are on active duty in the five branches of the military
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, encourage its citizens to observe VETERANS DAY on November 11, 2006 in honor of the
unfailing valor, dignity, and courage of our patriotic men and women in uniform, so that their spirit and
selfless public service may shine brightly in the annals of history
0 U3
EL SEGUNDO CITY COUNCIL MEETING DATE- November 8, 2006
AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business
AGENDA DESCRIPTION*
Consideration and possible action regarding adoption of a resolution amending the City
Clerk Records Retention Schedule for City Council meeting audio, video, DVD and
streaming video files to allow for permanent retention and authorizing the annual
destruction of identified records in accordance with the provisions of § 34090 of the
Government Code of the State of California (Fiscal Impact Not to exceed $8,000)
RECOMMENDED COUNCIL ACTION•
1) Adopt Resolution amending the City Clerk Records Retention Schedule,
2) Adopt Resolution authorizing the destruction of certain records,
3) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION
As directed staff is returning to Council with a proposal for a long -term strategy for retaining
City Council meeting audio -video recordings and streaming video files After meeting with
the Technology Sub - Committee, staff is recommending adoption of the following policy
which has been approved by the Sub - Committee
Community Cable Studio will be responsible for delivering to the City Clerk one video copy
in DVD format of City Council meetings The City Clerk's Office will produce any additional
copies including those requested by the public as well as copies for the Library's archive
and off -site storage Recordings of previous City Council meetings that are in VHS format
will be converted to DVD and delivered to the City Clerk's Office so that the original VHS
media can be disposed
Continued
ATTACHED SUPPORTING DOCUMENTS-
Resolutions with Attachments
FISCAL IMPACT- Not to exceed $8,000
Operating Budget $8,000
Amount Requested. $8,000
Account Number- 001 - 400 - 1301 -6214 $1,000, 001 -400- 2901 -6244 $7,000
Project Phase:
Appropriation Required:
DATE, //-I _06
a)vma , �
Il
4 t J
BACKGROUND & DISCUSSION CONTINUED•
Information Systems will keep streaming video available on the Internet for one year and
on the in -house server for at least three years to allow for easy search and viewing At an
interval of time not to exceed 10 years, the Council meeting media will be transferred to
new media and one copy kept in the City Clerk's Office and another sent to off -site storage
City Council meetings and streaming video will be kept permanently on the most current
media
The attached resolution incorporates the above recommendations into the amended City Clerk
Retention Schedule
Staff is also recommending the annual disposal and destruction of records in order to use
available storage space more efficiently
Documents from the Administrative Services Department (payroll, purchasing, recruitment
and testing, accounting, and Golf Course revenue and register receipts), City Clerk's Office
(election material, expired /completed contracts, Fair Political Practices Commission filings,
miscellaneous administrative records), Fire Department (emergency medical service reports),
Police Department (parking and traffic citations, traffic collision reports, misdemeanor arrest
reports, found property, stored vehicle reports) and the Library and Cable Services
(miscellaneous administrative records) are proposed to be destroyed in accordance with
Government Code § 34090
All listed records meet the required retention in the amended City Clerk Retention Schedule
and the City Attorney has given written approval for the destruction of these records
oil
RESOLUTION NO.
A RESOLUTION AMENDING CITY CLERK'S DEPARTMENT
RECORDS RETENTION SCHEDULE FOR CITY DOCUMENTS.
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows
A Keeping and maintaining public records that are unnecessary or
duplicative results in the consumption of significant public resources
including money, time, and space,
B Government Code §§ 34090, et seq establish methods by which the City
may approve the destruction of unneeded documents,
C It is in the public interest to reduce the City's cost for storing documents
while, at the same time, ensuring that the City preserves those records that
are required to conduct City business
SECTION 2 As used in this Resolution, "record" has the same definition asset forth in
Government Code § 6252
SECTION 3 Pursuant to Government Code § 34090, the City Council approves the
records retention schedule as amended for City Council audio, video, DVD and streaming
video files in attached Exhibit "A," which is incorporated by reference, and authorizes
the City Clerk to dispose of records according to the time intervals listed in that schedule
upon the request of the City Manager, or designee, and the written approval of the City
Attorney.
SECTION 4 Notwithstanding the records retention schedule adopted by this
Resolution, the City Clerk may, upon complying with the provisions of Government
Code § 34090 5, dispose of documents in any legal manner without the further approval
of the City Council or City Attorney
SECTION 5 Upon destroying any documents in accord with this Resolution, the City
Clerk is directed to complete a certificate verifying the destruction of such records and
file the certificate with the City's official records
SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record
this Resolution in the book of the City's original resolutions, and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting
SECTION 7 This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded
Page 1 of 2
0,44'
PASSED AND ADOPTED this _ day of 2006
Kelly McDowell
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2006, and
the same was so passed and adopted by the following roll call vote-
AYES
NOES
ABSENT
ABSTAIN
ATTEST
Cindy Mortesen,
City Clerk
APPROVED A O
Mark D Hens C
By
Kar! H Berge
Assistant City
Page 2 of 2
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(;4J
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 - The City Council finds as follows
A Certain documents from the Administrative Services Department, City
Clerk's Office, Fire Department, Library and Cable Services and Police
Department are proposed to be destroyed in accord with Government
Code § 34090,
B The City Attorney has giving written approval for the destruction of these
records pursuant to Government Code § 34090,
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space
SECTION 2. Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner
SECTION 3 Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4 The City Clerk is directed to certify the adoption of this Resolution, record
this Resolution in the book of the City's original resolutions, and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5 This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded
PASSED AND ADOPTED this 8"' day of November 2006
Kelly McDowell,
Mayor
L 4 t)
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2006, and the same
was so passed and adopted by the following roll call vote
AYES:
NOES
ABSENT.
ABSTAIN
ATTEST,
Cmdy P,._—.. ---
City Cl
APPRC
Mark L
r_
LY.Y
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471)
Accounting-
Accounts Payable
Prior
1999-
Audit + 4 Years
Administrative
2000
Services
Bank Reconciliation
Prior
1998-
Audit + 5 Years
Administrative
1999
Services
Deposits Receipts
Prior
1999-
Audit + 4 Years
Administrative
2000
Services
Checks
Prior
1998-
Audit + 5 Years
Administrative
1999
Services
Warrant Register
Prior
2001-
Audit +2 years
Administrative
2002
Services
Journal Entry Proof List
Prior
1999-
Current Year + 2
Administrative
2000
Services
Citations
Prior
2002
Closure + 2 Years
Administrative
Services
Cash Receipts Register
Prior
1999-
Audit + 4 Years
Administrative
20000
Services
Water Stubs
Prior
2002-
Audit + 2 Years
Administrative
2003
Services
Water billing Registers
Prior
2001-
Audit + 2 Years
Administrative
2002
1 Services
APPROVED FOR DESTRUCTION:
Date
�Z�i
Date
I HEREBY CERMY that the items listed above are approved for destruction on
i� in accordance with City policies and procedures
Cindy Mortesen, City Clerk Date
r, . , r
P \City Clerk \Destruction_Relention\2006\ASD Cen of Destruction 2 doc L 4 �"
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471)
Golf Course:
Revenue Back- up/Register
Prior
1/2002
Audit +4 Years
Administrative
Services
Store Closings
Prior
1/2002
Audit + 4 Years
Admimstratrve
Services
Register Reports
Prior
1999
Audit + 4 Years
Administrative
Services
Journal Entries
Prior
6/1995
Audit + 4 Years
Admimstrative
Services
Journal Entries TPT backup
Prior
1996
Audit + 4 Years
Administrative
Services
Accounts Payable
Prior
1999/20
Audit + 4 Years
Administrative
00
Services
APPROVED FOR DESTRUCTION:
Attorney
Date
Date
I HEREBY CARTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures.
Cindy Mortesen, City Clerk Date
P \City Clerk \Destructton_Retenhon\20WASD Cent of Destruction 3 doe , j
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02)
lZecords Description
Elections - GENERAL, WORKING
Start
2000
End
2002
13ox H
8
Retention Period
2 Years
I)CIA
City Clerk
or ADMINISTRATION Files
(Correspondence, Precinct
Workers, County Election Services,
etc
Completed/Expired
1994
6/1996
7
10 Years
City Clerk
Contracts SEE ATTACHED
1995 Agenda Packets
1/1995
12/1995
1 -3
10 Years
City Clerk
Archived in Quest s)
1997 Central Alpha Files
1/1997
12/1997 1
4
3 Years
City Clerk
2002 Public Records
1/2002
12/2002
5
2 Years
City Clerk
Requests
APPROVED FOR DESTRUCTION:
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures
Cindy Mortesen, City Clerk
Date
P \City C1erk\D estrucnon _Retentnont2006 \QtyClerkCert of DestruchonI doc
2304 Bem, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95
2304A Bern, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95
2310 LA Metro Transp Authority Prop C MOU 12/31/95
2256 A L Roark Assoc - Program License Agreement w/PD 6/30/95
DESTRUCTION 612006 — BOX 7
CONTRACTS:
Completed
2216
Autocite Software & Firmware user License Agreement
11/15/95
2230
Golf Planning Solutions
6)30/94
2243
Teresa Dobbs /Community Development Consulting Services
6/30/96
2279
Zakaroff
7/30/95
2303A
West Basin Water District/Project CoordServices
12/15/94
2312
Firstate Service Lease
11/6/94
2316
Eaton Lease
12/31/94
2318
Chabin Concepts
6/7/94
2335
Brown and Cadwell Consultants
6/17/94
2333
Lance, Sol & Lunghard, CPA
7/1/94
2330
Metro Builders /Structural Rehab
9/6194
2336
DJ Construction/Replacement of Sidewalks
12/6/94
2346
BST Consultants
9/30/94
2348
Pavemenet Coatings Company /Slurry Seal
9/6/94
2430
Gloria Lee Consultant/Block Grant
6/30/96
2304 Bem, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95
2304A Bern, Frost & Assoc /Coord Services West Basin Municipal Water Dist 12/31/95
2310 LA Metro Transp Authority Prop C MOU 12/31/95
2256 A L Roark Assoc - Program License Agreement w/PD 6/30/95
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02).
Copies of Misc Public Records
1996
2001
6 2 Years
City Clerk
Requests SEE ATTACHED
Copy of City Clerk Budget
2000
2001
6
2 Years
City Clerk
Worksheets FY 00 /01
Copy of County Election
2002
2002
6
2 Years
City Clerk
information March, 2002
Public Works Bids -
1997
1998
5
Bid Opening +
City Clerk
Unsuccessful SEE ATTACHED
2 Years
Copy of Open Meetings Act
7/1/1997
6/30/1998
6
2 Years
City Clerk
Time /Work Documentation
(City received reimbursement in
March 2000)
FPPC Statements of Economic
1997
1998
6
7 Years
City Clerk
Interest (Copies) SEE
ATTACHED
FPPC Statements of Economic
1997
1998
6
4 Years
City Clerk
Interest 1997 -1998 (Originals)
SEE ATTACHED
APPROVED FOR DESTRUCTION:
G- Z°t -o6
Date
Attorney —� Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures
Cindy Mortesen, City Clerk
Date
,]n
P \City Clerk\ Destruction _Retenhon\2006 \CrtyClerkCert of Destrucnon2 doe J J
DOCUMENTS FOR DESTRUCTION
6/2006
BOX
Copy - Public Records Request 2/16/01 — Andrew R Henderson
Copy - Public Records Request 2/24/2000 — Reff & Aderonmu SBRPCA
Copy - Public Records Request 5/10/96 — Shapiro
Copy - Public Records Request 9/15/00 — Jeanne Morgan — Trees and Sidewalks
Copy — Public Records Request 3/14/01 — Daily Breeze — LAX issues
Copy of City Clerk Budget Worksheets FY 00 /01
Copy of County Election information March, 2002
UJ�
DOCUMENTS FOR DESTRUCTION
6/2006
BOX
PW 95 -12
Sidewalks North of Douglas St Metro Green Line Station
PW 97 -02
Sound Insulation
PW 97 -03
Sound Insulation
PW 97 -04
Sound Insulation
PW 97 -05
Sound Insulation
PW 97 -06
Sound Insulation
PW 97 -07
Sound Insulation
PW 97 -08
Sound Insulation
PW 97 -09
Reconstruction of alley east of Main from Holly
PW 97 -10
Handicap Ramps, Bus Pads, Maple Ave Sidewalk
PW 97 -11
1996 -97 Slurry Seal
PW 97 -15
1997 -98 Replacement of Waterlmes
PW 97 -18
Replacement of Playground Equipment/Sycamore Park
PW 97 -19
Trenchless Rehap Sewer Main in Easement
PW 97 -25
Improvements Parking Lot SW Corner Main & Manposa
PW 97 -26
Sidewalk Replacement/Handicap Ramps /Grand Ave
PW 97 -28
Slurry Seal
Completed 12/3/198
Completed 12/31/98
Completed 12/31/98
Completed 12/31/98
Completed 12/31/98
Completed 12/31/98
Completed 12/31/98
Completed 12/31/98
Completed 10/24/97
Completed 11/4/97
Completed 6/30/98
Completed 12/31/98
Completed 6/30/98
Completed 6/30/98
Completed 12/31/98
Completed 12/31/98
Completed 12/1/98
VJJ
DOCUMENTS FOR DESTRUCTION
6/2006
BOX 6
700 FPPC Statements of Economic Interest 1997 -1998 (Copies)
Sandra Jacobs
Nancy Wemick
Jane Fnedkm
Liam Weston
Mike Gordon
Kelly McDowell
John Gaines
M Stacey Palmer
Gary L Wycoff
James Boulgandes
Brian Crowley
Charles O'Hearn
Mark D Hensley
Susan C Cooper
James Morrison
Bill Bue
Tun Gnmmond
Michael J Kretzmer
Mary Strenn
700 FPPC Statements of Economic Interest 1997 -1998 (Originals)
Julia Abreu
Patrick D Miner
Cindy Mortesen
WM E Hatcher
Brian Polkmg home
Mary Kobus
Jamie Taylor
Gary Bruce Horwitz
Lora Ellen Freeman
Loran Hammond
Nancy Cobb
Colleen Mulvany
Hannah LB Bowen
Gerry Chong
Susan C Cooper
Harvey G Holden
Kirk Walske
James Hansen
Tun Gnmmond
Leigh Engibous
Eunice Kramer
John Wayt
Kelly McDowell
Gavin Curran
Ronald R Green
Bernice Whitcomb
Bob S Ridley
Ed Schroder
Charles Pulci
Steve Jones
Belur K DevaraJ
Don Carter
Bret Plumlee
Bobby J Green
Thomas Coonan
Jacob G Nielson
Gary T Moms
John Vautram
Carl M Nessel
John Hilton
Terry Ceretto
David K Sharp
Jun Fauk
Margie Randall
John W Gilbert
Judy Andoe
Sandra Romero
Eric Moore
Richard Williams
William McCaverty
Steve Tsumara
Eugene J Gillingham
Debbie Bundy
Robert F Hyland
Michael D Dugan
Terry Ceretto
Barbara J Pearson
A J Paz
Michael Kretzmer
Debra Brighton
John Van Hook
Colleen Glynn -Rich
Enka Condon
Mike Rotolo
J Thomas Killmger
Carolme Rowan
Harry Reeves
Steven J Edlefsen
Bret B Bernard
John Games
Peter Freeman
Lauri B Jester
Karen Ackland
Carol Lynn Wingate
Sara Mosleh
David Gaulton
Edna Freeman
Paul Garry
William Mason
Louise McCann
Naima greffen
Carl Jacobson
Keith A Covington
Ron Darville
Willard Krick
Tim Norland
Linda L Lidster
Richard C Lundgmst
Marilyn G Thomas
� -')
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02).
APPROVED FOR DESTRUCTION:
(0, Z Z• 0 to
De artmp ent Head Date
APPROVED
i/ (01 6
Attorney Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
H \Forms \Cent of Destruction - FD Request—Submit June 2006 doc
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02)
Fine Transmittal Forms
1011102
9130103
2 Years
rary
Request for Reimbursement
of Expense
10/1/02
9/30/03
2 Years
Library
Co Machine Receipts
10/1/02
9/30/03
2 Years
Library
Lost Book (partial paid)
Receipts
10/1/02
9/30/03
2 Years
Library
Lost Book (paid) Receipts
10/1/02
9/30/03
2 Years
Library
Cash Register Tapes
1/2003
12/2003
2 Years
Library
Library Invoices
1/2003
12/2003
2 Years
Library
Library Purchase Orders
1/2003
12/2003
2 Years
Library
Postage Receipts
1/2003
12/2003
2 Years
Library
APPROVED FOR DESTRUCTION:
Date
'foedn
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures•
Cindy Mortesen, City Clerk
Date
t/' J S
P \City Clerk\ Destruction _Re[enpon\2006 \LibreryCert of Destruction doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Payroll Records (See
Prior
1998 -99
Audit + 6 Years
Administrative
Attached )
Services
Risk Management &
Purchasing:
Bids, RFQ's RFP's — Copies
Prior
2004
2 Boxes
Bid Opening + 2
Administrative
Years
Services
Purchase Orders
Prior
2001
2 Boxes
Audit + 4 Years
Administrative
Services
Human Resources —
Prior
2000
Closure + 3 Years
Administrative
Recruitment, Testing &
Services
Advertising
APPROVED FOR DESTRUCTION:
? 11W-14
11 -1 -04
Date
Attorney Date
I HEREBY
that the items listed above are approved for destruction on
_ in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
C \Documents and Semnp \CDomenn \Local SettmgsWemporery Internet Fdes\0LK64\ASD Cert of Destruction 1 doc
i, J
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02):
DOG LICENSES APPLICATIONS
YR 1993
YR 1997
1
2 YEARS
POLICE/ ANIMAL
CONTROL
CITATIONS #418400 - 423977
YR 1999
YR 1999
1
2 YEARS
POLICE/RECORDS
CITATIONS #373821416974
YR 1999
YR 1999
2
2 YEARS
POLICE /RECORDS
CITATIONS #417010 - 418399
YR 1999
YR 1999
3
2 YEARS
POLICE /RECORDS
CITATIONS #373049 - 452100
YR 2000
YR 2000
1
2 YEARS
POLICE/RECORDS
CITATIONS #452101- 453498
YR 2000
YR 2000
2
2 YEARS
POLICE RECORDS
CITATIONS #453499 456955
YR 2000
YR 2000
3
2 YEARS
POLICEIRECORDS
RECORDS CHECK
YR 2003
YR 2003
1
2 YEARS
POLICE/RECORDS
APPLICATIONS
OLD CITATIONS BOOKS
NO DATE
NO DATE
1
1 YEAR
POLICE /RECORDS
STOREDIIMPOUND VEHICLE
YR 1995
YR 1995
1
7 YEARS
POLICEIRECORDS
REPORTS; TRAFFIC
COLLISION/ PROPERTY
DAMAGE REPORTS,
MISDEMEANOR ARREST
REPORTS, FOUND PROPERTY
REPORTS
(See destruction Log attached)
FOR DESTRUCTION:
City Attorney
IBEREBY
7 a
Dafe
Date
that the items listed above are approved for destruction on
_in accordance with City policies and procedures: ,
Cindy Mortesen, City Clerk
Date
N \My Documents\Records documents\demmction of records \Cert of Destruction doe
l�O
EL SEGUNDO CITY COUNCIL MEETING DATE, November 8, 2006
AGENDA ITEM STATEMENT AGENDAHEADING: Reports of Committees,
Boards, and Commissions
AGENDA DESCRIPTION.
Consideration and possible action on the ad hoc Downtown Committee's recommendations to
approve program to market and promote the Downtown area and to authorize expenditures
(Fiscal Impact Funding provided as part of agreement with developer)
RECOMMENDED COUNCIL ACTION:
(1) Receive a presentation from members of the ad hoc Downtown Committee regarding
program and funding recommendations, (2) Approve the Committee's recommendations and
authorize the City Manager to enter into professional service contracts with City Adworks and
Economic Development Systems, and expend funds, (3) Alternatively, discuss and take other
action related to this item
BACKGROUND & DISCUSSION-
At the City Council's November 1, 2005 meeting, the Council established an ad hoc Downtown
Committee for the purpose of making expenditure recommendations for impact fees totaling
$250,000 which had been set -aside in the development agreement between the City and
Rosecrans - Sepulveda Partners, LLC (Plaza El Segundo) for downtown business promotion
During the ensuing year the Committee, which is composed of the Mayor, staff, Brenda
Newman (Jewelry Source), Cris Bennett (Good Stuff), and Sally Martin (Studio Antiques),
systematically assessed needs, solicited stakeholder input, established project funding
priorities and solicited and evaluated proposals, prior to making these recommendations to the
City Council The Committee actively sought input and buy -in from members of the Chamber's
Downtown El Segundo Committee (DESI) as program elements were considered and revised
(Background and discussion continued on next page )
ATTACHED SUPPORTING DOCUMENTS.
City Adworks' Proposal, and Economic Development Systems' Proposal
FISCAL IMPACT: No General Fund impact, funded through expendable trust fund account
Operating Budget: $250,000
Amount Requested. $180,800
Account Number: 001 -400- 2901 -6201
Project Phase: Phase I & II
Appropriation Required. _Yes x No
ORIGINATED BY: DATE'
66i( Ae4_c /0/3//0f�
f
41
(Background & Discussion Downtown Committee Report)
Considerable time and attention was focused on how best to leverage funding in
order to ensure development of a downtown marketing program that would have
lasting impact and timeless appeal The process was iterative and elements such
as downtown wayfinding signage and website development, which had been
viewed as the initial and primary components, were recommended by committee
business owners to be phased -in later, and only after more critical elements were
underway The Committee concluded after independent assessment that a
downtown branding and identity project needed to be undertaken as part of
phase one, before moving forward with wayfinding signage and a website In
addition to hiring a professional design firm for this phase, they recommended
that retaining the services of a downtown retail recruitment specialist be
considered at the same time
After presenting these recommendations to the full ad hoc Downtown Committee
for concurrence and support, the business owners presented their plan of action
to the Chamber's Downtown El Segundo Committee (DESI) at their regularly
scheduled October 11th meeting DESI members unanimously approved the
Downtown Committee's recommendations and fully support their passage before
the City Council
Specifically, the Downtown Committee is requesting authorization and approval
from the City Council for the following downtown marketing program elements
and budgets
Phase I:
1 Brandinq & identity project — After seeking proposal concepts and
conducting interviews with three professional design firms, the Committee
recommends the City enter into a professional services contract with City
Adworks for a Downtown El Segundo Brand Identity Project Scope of
work to include developing Downtown El Segundo logo design, tag line,
downtown banner signage, wayfinding signage design and coordination,
advertising, downtown merchant locator map, and website development
City Adworks' proposal is for $30,750 An additional $5,250 would be
recommended for printing and for any additional advertising needs as
determined by the Committee Timeframe Twelve months
2 Retail recruitment services — The Committee solicited a proposal from Jim
Harrigan, of Economic Development Systems, who specializes in
downtown retail recruitment consulting services Committee members
became aware of Mr Harrigan's services at a DESI meeting where he
made an informational presentation Subsequently, he was asked to
C:��2
propose a service offering that included retail analyses and strategies,
formulating a downtown marketing plan, and providing retail retention,
recruitment and revitalization services EDS has provided proactive retail
recruitment services to dozens of cities to assist in the capture of new
retailers and to help diversify a downtown's retail mix Committee
members are highly supportive of the retention of EDS for recruitment
services EDS proposes an initial 52 week engagement that is split into a
nine week analysis /plan phase and a 43 week recruitment services phase
at an average hourly rate of $132, for a total hour fee not to exceed
$69,800 Timeframe One year, with option for 2 additional one year
extensions, Year One Marketing plan — 9 weeks, retail recruitment — 43
weeks
Phase II:
3 Wavfindmg signage & banner fabrication and installation — Among the
deliverables under the branding and identity project are logo and tag line
designs for Downtown El Segundo, and wayfindmg signage and banner
design and coordination services Fabrication and installation services will
be handled by separate contract It is anticipated that fabrication and
installation costs will range from $50,000 to $75,000, depending upon
design elements and size and number of units procured Timeframe Six
months
Summary:
After receipt of Downtown Committee presentation it is recommended that the
City Council approve in concept the work plan and project phasing, allocate
$180,800 from the expendable trust fund account set -up under the development
agreement between the City and Rosecrans - Sepulveda Partners, LLC (Plaza El
Segundo) for downtown business promotion, and authorize the City Manager to
enter into professional service contracts and expend funds with City Adworks and
Economic Development Systems
1.�1J
Tentative Proiect Elements & Schedule
Vendor
Project Elements
Cost
Est. Timeline
Phase /
City Adworks
Develop identity (logo, to line)
7,000
TBD
Website development
5,000
TBD
Pamphlet & advertising
10,500
TBD
Downtown kiosk design
1,750
TBD
Si na e & banner design
6,500
TBD
Expenses
5,250
Sub -total
36,000
EDS
Anal sis
9,250
12/06 -2/07
Strateov
2,900
12/06 -2/07
Plan
2,150
12/06 -2/07
Implementation
55,500
1 2/07 -11/07
Expenses
TBD
Sub -total
69,800
Phase ll
Wayfinding Signage
& Banners
Fabrication
5/07 -9/07
Installation
10/07
Sub -total
75,000
TOTAL
180,800
v�jIt
CITY AD3W►OR%S
Brenda Newman/Crls Bennett
Downtown El Segundo Ptom «eon
337 Main Street
EI Segundo, CA 90245
August 14, 2006
Projecti
Downtown El Segundo Brand Identity Materials
Descrapdont
Develop identity program for Downtown El Segundo that includes:
• Strategic Brief (Includes meeting with committee and a brief that identifies target
audience, brand opportunity, essential message, key support points, tonality and more)
• Downtown El Segundo logo design
• Tag Line - Downtown El Segundo's exclusive theme line
• Website (Brochure type with quality photographs. Includes for example - Home page,
shopping, dining, services, events, contaa)
• Pamphlet with photography, downtown map and merchant listings
• Banner eiguage to hang over Sepulveda Blvd. and in downtown
• South Bay Newspaper ad (Daily Breese, Beach Reporter, Easy Reader)
• Bus Shelter ad (Sepulveda corridor)
• Outdoor Boards (at city entrances)
• Gateway signage (design & coordination)
• Way finder signage ( design & coordination)
• Downtown kiosks with merchant locator map fmap design)
NCK�
This propocal does not include media, photography, printing, illustranon or any other
buyouts unless specified.
210 -4 AV'ArjcN BL,(. Vq T 6 IgAW WAv BEA64 0A 90266 T 310 ISB ISM f J,0 19h 9322 WW V C TYAQWORAO :OM
i �1 J
Project:
Downtown El Segundo Brand Identity Materials
Strategic brief.
Logo design I application-
Positioning ! tag line.
Copywriting.
Pamphlet.
Web site.
Banners-
Way signage•
Gateway signage
Newspaper ad-
Bus shelter ad
Outdoor boards:
Kiosk maps
'rotal.
Approved by
Date
E
1,50000
1,500.00
1,500.00
2,500.00
5,000.00
5,000.00
1,500.00
2,500.00
2,500.00
2,500.00
1,50000
1,500.00
1,750.00
$ 30,750.00
Nerr This a an emmatr Casts may vary based on final protect prafsranons ar rGenr rtwnanr Vamxn gme
dean 10515 vatt br ornmatrd m mnnngand rnbmtmd for ci;mt approml pnor N <xrrssnan
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Economic
Development
Systems
September 21, 2006
Mr Bill Crowe
Assistant City Manager
City of El Segundo
350 Main Street
El Segundo, California 90245
Subject Qualifications and Proposal for a Retail Recruitment and
Revitalization Program for the Various Retail Components within
Downtown El Segundo
Dear Bill
Thank you for your interest in the programs of Economic Development Systems
( "EDS ") and for the opportunity to submit our qualifications and proposal for
Retail Analyses and Strategies, Retail Recruitment Services, Retail Repositioning
and Retail Revitalization Services
This cover letter and proposal are designed to be made part of any subsequent
agreement and references the retail district collectively known as Downtown El
Segundo ( "Program Area ") and specifically, a focused area to be delineated,
prioritized and defined at a later date
The aforementioned Economic Development Systems' Retail Programs have
proven to be a successful, quick starting process This process begins with an
initial market analysis, strategy and marketing plan design phase, followed by
an immediate, proven, retail business and /or developer recruitment program
Both Phases I and Il are crafted to also supplement and retain the successful
businesses in the existing retail base, as well as to nurture the development of
home -grown retailers
Bill, please allow me to introduce Economic Development Systems to you and
explain why EDS is the foremost retail consultant in the western United States
Please note
• During the last fifteen years EDS has focused only on the design
and implementation of retail recruitment programs in order to spur
private investment and create additional value by increasing,
upgrading and diversifying the tenant mix in downtown retail
"streetfront" districts, neighborhood business communities and
commercial corridors
• Economic Development Systems' program implementations and /or
studies have been in effect, and proven effective, in the California cities
of Long Beach, Pasadena, Los Angeles, San Diego, Palmdale, San
Mr Bill Crowe
September 21, 2006
Page 2
Jose, Azusa, Rialto, Lawndale, Concord, Rancho Mirage, Culver
City, Hermosa Beach, Riverside, Santa Ana, S. San Francisco,
Fullerton, Bellflower, Huntington Beach, Montclair, Santa Paula,
La Puente, Gardena, Grand Terrace, Stockton, Pico Rivera and will
soon commence in Del Mar
• This focus has/ is revitalizing stagnate or new sub - markets such as
Pine Avenue, Los Altos and Queensway Bay in Long Beach, Colorado
Boulevard and the Playhouse District in Pasadena, Downtown San
Jose, Westwood Village in Los Angeles' Westside, the Palmdale Trade
and Commerce District, Pier Avenue in Downtown Hermosa Beach,
the Studio District in Downtown Culver City, the Downtown Pier
District in Huntington Beach, as well formulating the retail
recruitment plan for the Mission Inn District in Downtown Riverside
• The benefits of our Retail Recruitment Implementations include
• Greater entertainment, dining and
shopping opportunities for residents
and visitors,
• The introduction of traffic generators
for the betterment and retention of
existing retail businesses,
• Added revenues by reducing sales tax
leakage to surrounding communities,
• Job creation,
• A decrease in retail business turnover
by providing more variation of tenant
categories, resulting in a more stable,
better balanced, successful commercial
district,
• Support for local landlords who may
not have the way or means to promote
their property to the brokerage and /or
tenant community, and,
• The pro- active placement of businesses
that should be in your retail districts,
versus accepting whomever "just shows up"
• Our two principals have over fifty-eight years of collective experience
in business recruitment and retention services in the Los Angeles, San
Diego, Riverside, San Joaquin, Contra Costa, San Bernardino, Ventura,
Mr Bill Crowe
September 21, 2006
Page 3
Santa Clara, San Mateo and Orange County areas
• We work closely with associate team members such as Gensler,
Economics Research Associates, The Arroyo Group, Hyett /Palma,
Kohn Mouchly Group; Seifel Associates, Asset Strategies, Sedway
Associates, Linda Congleton & Associates, etc
Bill, rather than simply submit our own "Scope of Work" in the following proposal,
we will also provide our "Goals" exercise that we normally develop as an
important initial step in this work program This step should provide a tool for
discussion with City management, staff and the DESI committee to fine -tune the
subsequent Scope
Regarding the time frame of our Scope, it is our opinion, based on our recruiting
experiences in similarly positioned commercial districts, that a mimmum of 12
hours per week are needed to maintain momentum through the Phase One
Design (Market Analysis, Strategy and Marketing Plan Development) and 10
hours per week for the Phase Two Implementation (Recruitment Plan) Fewer
hours will not produce consistent, tangible results Please note the Production
Schedule (Attachment "A ") listing the approximate start -up times for the various
Program components
As stated for Phase One, at 12 hours per week, we estimate the remaining
Program Area's data base development, compilation and analysis, including
marketing package development and necessary review meetings, from week
one through week nine, with the 10 hours per week, Phase Two recruitment
plan beginning at week ten and lasting through, approximately, week fifty-two
The Analysis/ Design Phase, as outlined in the following proposal, will be the
only "study" that EDS will need to proceed to Phase Two, Recruitment
Implementation
The aforementioned tangible results (e.g., lessor /tenant /developer negotiations
and /or retailer tours of available space) will begin at approximately the 38
week Recruitment Phase mark and extend until our mutually agreed objectives
are met If less than the proposed hours are requested, adjustments for all areas
of performance will be adjusted accordingly
Our fee structure, outlined on Proposal page 5, assumes that certain segments of
the listed Scope of Work may have already been completed for the Program
Area and /or compiled by previous consultants and /or City staff (e.g., current
broker listings of available properties; ownership lists with two sets of
mailing labels; sales tax data by each Program Area retailer, traffic counts; area
parking maps; workable base maps, Program Area tenant lists, comprehensive
listings of trade area competition; trade area demographic information; vacant
building site plans; vacant parcel plot plans, etc.) If these segments are not
complete or available, then they will have to be completed in a timely manner by
(
"I1J
Mr Bill Crowe
September 21, 2006
Page 4
staff (or by EDS for an additional charge), or the overall effectiveness of the
program could be compromised
As you are now aware, Bill, we have been under contract to provide similar
revitalization programs (implementation and /or studies) in the cities of
Pasadena, Los Angeles, San Jose, Culver City, Huntington Beach, Stockton, Pico
Rivera, Grand Terrace, etc, and have concluded a market research and retail
consultation program for a four -block area of Downtown Santa Ana's Hispanic
"Mercado" area for the Santa Ana Redevelopment Agency
For comparable work products, we had been under contract for over eleven
years with the City of Long Beach in the downtown retail area including Pine
Avenue and, more recently the $750,000,000 00 Queensway Bay project A
partial listing of our leasing results in Pasadena, San Jose, Long Beach, Culver
City, Huntington Beach, Palmdale and Westwood Village can be found on
Attachment "B ", with Attachment "C" being a descriptive letter regarding our
then proposed 2000 contract from Executive Director of The Redevelopment
Agency of the City of San Jose, Susan Shick, to the San Jose Redevelopment
Agency Board of Directors Our total qualifications are more fully described
within the attached "Firm Qualifications"
Bill, co- principal Pat Hurst and I bring over 58 years of California recruitment,
retention and lease/ sale negotiation experience to this assignment and are
personally committed to producing a customized, usable working strategy and
implementation for guiding the City of El Segundo's retail enhancement,
recruitment and revitalization campaign
We are members and guest speakers for the Urban Land Institute (ULI),
International Council of Shopping Centers (ICSC), California Association for
Local Economic Development (CALED), National Council for Urban Economic
Development (CUED), California Redevelopment Association (CRA),
International Downtown Association (IDA) and are licensed State of California
real estate brokers
We look forward to the opportunity of working closely with the City of El
Segundo including City management and staff, property owners, business
people and area commercial brokers to develop creative action steps aimed at
planning, and subsequently implementing, the recruitment, retention and
revitalization programs for the City of El Segundo's retail components
Very truly yours,
Economic Development Systems
Jim Harrigan
Managing Principal
Economic
Development
Systems
Presented
to
Bill Crowe
Assistant City Manager
City of El Segundo
■
Jim Harrigan
and
Pat Hurst
Principals
Economic Development Systems
September 21, 2006
Economic
Development
Systems
PROPOSAL FOR THE DEVELOPMENT AND IMPLEMENTATION OF A
RETAIL RECRUITMENT, RETENTION AND REVITALIZATION
PROGRAM FOR THE VARIOUS RETAIL COMPONENTS
WITHIN DOWNTOWN EL SEGUNDO
Economic Development Systems ( "EDS ") is pleased to submit this proposal for
professional services with respect to the above subject It is understood that the
City of El Segundo wishes to contract an economic development consultant to
design and implement a Retail Recruitment, Retention and Revitalization Program
for the various retail components within the Downtown El Segundo commercial
district ( "Program Area ")
GOALS
The purpose of this Retail Market Analysis, Strategy, Marketing Plan
Development and Recruitment Implementation is to provide a plan for
establishing a desirable increase, upgrade and diversity in the mix of retail uses
that will also capitalize on the retention of successful businesses now located in the
Program Area, as well as to build upon and enhance the existing revitalization
programs of the City of El Segundo Specific goals of the program include the
following
I To create a realistic action plan that builds upon existing Program Area's
strengths and provides maximum exposure from limited resources
2 To create a retail recruitment action plan aimed at actively involving El
Segundo landlords, existing tenants, commercial brokers, developers and City
management and staff
3 To recommend target niche concepts aimed at encouraging uses to compliment
the existing retail businesses in the Program Area
4 To provide recommended tenant absorption direction for in -fill of retail space
5 To create a retail recruitment plan that provides recommendations that
distinguish the Program Area from other retail already existing or planned in
the greater El Segundo trade area
6 To address the integration of existing Program Area's vacant spaces into the
overall marketing plan, including recommendations for the buildings'
opportunities and constraints from a marketing and leasing perspective
Economic
Development
Systems
7 To identify potential leasing opportunities for retail usage All recommen-
dations will be made after consultation with City management and staff and
appropriate stakeholders
8 To determine the names and locational requirements of target local, regional
and national tenant types while identifying specific sites to accommodate their
needs
To draft and implement an action plan for recruiting target market developers,
investors, retailers, restaurateurs and/or entertainment venues, and to identify
and assist in the development of the specific tools required to accomplish these
tasks based on successful strategies utilized by other California cities
Development and production of brochures, maps, DVD's and videos are not
included in the budget presented herein.
SCOPE OF WORK
To achieve the above goals, the following scope of work is required
1 Kick -Off Meeting with City management and staff to discuss assistance, goals
and timetables
2 Compile provided inventory within the Program Area and review area retail
uses
3 Analyze existing retail sales tax data for the Program Area (It is understood
that EDS will be provided by the City with a detailed itemization of sales tax
information for all uses within the Program Area to be analyzed on a
confidential basis )
4 Review provided listings of competition in key shopping areas and centers
that provide competitive shopping, dmmg and /or entertainment
5 Prepare a demographic overview of the greater El Segundo area residents and
daytime workers
6 Conduct selected interviews with knowledgeable real estate and retail
management and /or leasing contacts who are familiar with Program Area
and its competition
7 Prepare a concise retail voids overview
8 Prepare preliminary retail concept recommendations
9 Research select local, regional and national retailers
0531
Economic
Development
Systems
10 Recommend the lughest and best use for Program Area's vacant spaces and
development sites
11 Prepare and implement a marketing and leasing plan that outlines the
following
(a) A strategy for the Program Area to determine
what retail is needed to satisfy the voids in the
Program Area,
(b) Identify "Key Tenants" that would be successful and
draw other successful retailers to the Program Area,
(c) Identify possible locations for "Key Tenants ",
(d) Vacant building use strategy, and,
(e) Provide plans for a mix of "traditional" retail,
restaurant and possible entertainment usage to
complement the existing successes of the
Program Area
12 Present a concise, written outline and verbal report of market research
findings, conclusions and recommendations relating Steps 1 -11 above to City
management staff and the DESI committee
13. Create and implement a marketing /promotions action plan for recruiting the
target market businesses and attractions This will include direct contact with
potential tenants, developers and /or their respective brokers, production of
specific market information per tenant request, ongoing, monthly review of
City staff's maintenance and update of a Retail Vacancy Roster; ongoing effort
to expand the original prospective tenant roster, coordinate tours and
meetings with potential tenants and /or developers, describe all economic
incentives, and, assist throughout negotiation/ occupancy as necessary
APPROACH TO AREA PROMOTION /ANTI- FAVORITISM CONCERNS
It is understood that the Consultant would not be actively representing specific
leasable properties in the Program Area in lease transactions, but would represent
the area as a whole Tenant referrals will be made directly to the leasing agents
for the properties involved All prospective tenants will be provided with
information that specifically addresses their individual space and area
requirements The tenant will then select and eliminate properties as they believe
necessary
VJ�i
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Consultant shall respond accordingly to those properties of interest, via the listing
broker, and will then monitor and participate in the transaction as required It has
been our experience that dialogue with "hot prospects" must be on an ongoing
basis to insure that if the tenant's first choice does not work out, the second
alternative is then pursued
It is also highly probable that the Consultant will contact and recruit tenants that
are not represented by an exclusive broker Upon request by the respective
tenant, Consultant shall provide a list of at least three El Segundo area commercial
real estate brokers to represent said tenant Tenant shall be fully responsible for
further selection of a specific broker Should there be several area brokers who
should be presented as candidates, then a full listing can be rotated on a case -by-
case basis
It is also understood that any tenants that do not select a site in the Program Area
will be encouraged to look elsewhere in the City of El Segundo for appropriate
locations
PROJECT TEAM MEMBERS
Jim Harrigan (primary) and Pat Hurst (secondary), Principals of Economic
Development Systems will be personally responsible for conducting and
supervising the production of the assignment Their resume/ professional
qualifications are attached
FEE SCHEDULE
January, 2002 rates for a minimum 500 annual hours for long -term assignment
are $250 per hour, Principal billing rate, Senior Consultant rate, $225 per hour,
and, if needed, the hourly billing rate for Senior Analyst will be $180 per hour and
for Administrative/ Technical support, $95 per hour, plus expenses
It is projected that the hourly mix for this assignment will be 4 hours of Principal
time for every hour of Senior Consultant time This mix will average the long-
term, hourly rate at $245 per hour throughout the assignment, plus expenses
For El Segundo, because of its lower population base, EDS will discount these
rates by 46 %. This reduction will set the hourly, mixed rate at $132.00 for the
term of this initial agreement, plus expenses
For year one of this "long- term" (500 minimum hours) assignment
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Phase I — 9 Weeks
Analysis $9,250
Strategy $2,900
Marketing Plan $2,150
Phase II — 43 Weeks
Recruitment $55,500
Implementation
EXPENSES
Direct "reimbursable expenses', include, but are not limited to, air fares, hotels,
travel time; ground transportation/ mileage, telephone calls, delivery,
demographic reports, graphics and printing, entertainment/ meals; meals while
traveling, postage, entertainment, the pro- ration, with other client Cities/
Agencies/ Associations, of costs for regional and national retail conferences (e g ,
ICSC Conferences; Trade Conventions, etc.) The maximum amount of these
expenses will not exceed 16% of the total hourly contract
TIME ALLOCATION
As of today, September 21, 2006, the Principals will allocate up to twelve (12) total
hours per week for this assignment and can schedule a commencement of services
for October 23, 2006 (Please note that as outstanding proposals/ contracts are
executed, this time commitment and commencement date may possibly be altered
or delayed )
BILLING ARRANGEMENTS
Monthly invoices will be submitted approximately on the first of each month
Payment shall be due within thirty (30) days of the date of the billing statement
In the event payment is not received within said thirty (30) day period, it is the
policy of the company to cease work until such time that the billings are paid in
full Amounts outstanding thirty (30) days or more from the date of the billing
statement will be charged a rebilhng amount of two percent (27o) per month (247o
per annum) Should this assignment be abandoned or terminated for any reason
whatsoever during the progress of the work, billings will be rendered up to the
date of said abandonment or termination and shall immediately become due and
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payable In the event of any dispute relative to this agreement, the prevailing
party shall be entitled to attorney's fees and costs This agreement shall be
construed, interpreted, and governed for any and all purposes by the laws of the
State of California, and any action on this assignment shall be commenced in the
County of Los Angeles, State of California
FIRM QUALIFICATIONS
Economic Development Systems (" EDS'9, based in Redondo Beach, California,
provides consulting services to city governments, redevelopment agencies,
Business Improvement Districts (BIDs), real estate developers, institutional
investors, land owners, and other consulting firms A staff of experienced
professionals with backgrounds in real estate, retail, marketing, management and
research form the core of EDS
Economic Development Systems, a partnership, founded in 1991 by Pat S Hurst,
and formalized in 1993 when co- principal Jim Harrigan joined the firm, provides
retail recruitment services focusing on
• Market Assessment
• Retail Void Analysis
• Tenant Recruitment
• Plan Implementation
• Site Selection
Criteria
• Strategic Planning
• Tenant Negotiations
• User Profiles
• Retail Program Design
• Ongoing General Retail
Consultation
These services compliment traditional demographic, census and financial statistic
studies provided by firms such as Economics Research Associates, Seifel
Associates, etc To help clients better understand their markets and their
prospective tenants, EDS examines and analyzes the relevant retail, demographic,
and social trends as well as factors that impact a project or an area and then recruit
the specific tenants to fill those needs by working closely with City, Agency
and/or Association staff, landlords, commercial real estate firms, and local
business owners
EDS provides a coordinated retail recruitment program to prospective businesses
currently located outside a given market area by providing outreach to local,
regional and national brokers who represent the targeted retailers The campaign
includes promotion of all applicable economic incentives available to retailers such
as the Enterprise Zone, Revitalization Zone, Loan Programs and other relevant
incentives
EDS' primary responsibility is to reach retailers by personal contact and to match
such retailers with specific locations that can accommodate their needs Upon
confirmation of the prospective tenant's interest, EDS assists in identifying various
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leasing and financing strategies that will culminate in a commitment on the
retailer's behalf to the market area This includes proposal analysis, lease
oversight and constant monitoring of the transaction
Economic Development Systems has/ is providing consulting services for the
following clients/ associates
• City of Long Beach
• City of Pasadena
• City of San Jose
• City of Bellflower
• City of S San Francisco
• City of Palmdale
• City of Culver City
• City of Santa Ana
• City of Fullerton
• City of Grand Terrace
• City of San Diego
• City of Azusa
• City of Stockton
CERTIFICATIONS
• City of Los Angeles
• City of La Puente
• City of Rialto
• City of Riverside
• City of Huntington Beach
• City of Concord
• Seifel and Associates
• Gensler
• Hausrath Associates
• Congleton Associates
• Economics Research
Associates
• The Arroyo Group
Economic Development Systems is certified by the State of California, Division
of Civil Rights for participation in Federally and State funded contracts as a
woman -owned and operated small business (Certification Number CT- 023244)
FOUR PROFILE PROJECTS
1. City of San Jose — Downtown and Various Sub - Markets
As a Retail Recruitment Consultant for the City of San Jose (population 950,000),
EDS is working closely with the City staff in the revitalization of the downtown
shopping, restaurant and entertainment district. The program began with an
analysis and design of a retail strategy The current implementation includes
promoting not only specific economic incentives to key retailers, but providing
additional support to property owners and commercial brokers as well
Additional support includes expansion programs for existing retailers, profiles of
existing properties for lease and/or sale and demographic profile compilation for
specific tenant recruitment
EDS is responsible for current activity with tenants such as Roy's Restaurant,
House of Blues, The Magazine Furniture Store, The Improv, California Pizza
Kitchen, Cheesecake Factory, etc
Economic
Development
Systems
Contact Susan Shick
Executive Director
City of San Jose Redevelopment Agency
50 W San Fernando Street, Suite 1100
San Jose, California 95113
(408) 794 -1050
Date of Service 1999 - Present
Services Delivered
• The analysis and design of a retail strategy
identifying the District's strength and weaknesses,
needs, opportunities and possible constraints from
a leasing perspective
• Plan, schedule and lead stakeholder meetings to
confirm support for submitted strategy and
implementation
• Efforts to revitalize two neighborhood shopping
areas by developing RFQ standards for positioning
the opportunity to developers in order to recruit
grocery, drug and neighborhood amenities
•
Production/ coordination of a city video, a compact
disc for web site development, two brochures, slide
shows and promotional packages for recruitment
of new retail
• ICSC tradeshow coordination and promotion
2. City of Long Beach - Downtown and Various Sub - Markets
As a Retail Recruitment Consultant since 1991 for the City of Long Beach
(population 430,000), EDS has worked closely with the City staff in the
revitalization of the downtown shopping, restaurant and entertainment district
The program includes promoting not only specific econonuc incentives to key
retailers, but providing additional support to property owners and commercial
brokers as well Additional support includes expansion programs for existing
retailers, profiles of existing properties for lease and /or sale and demographic
profile compilation for specific tenant recruitment
EDS is responsible for new store locations for Crate & Barrel, Z Gallerie, Limited
Express/ Bath & Body Works, Tnlusa Restaurant, Chicago for Ribs, Starbuck's,
Good Guys, Tower Records, Barnes & Noble, and many others
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Economic
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Other Long Beach area Retail Recruitment projects include
A 100 -acre Power/ Entertainment Center proposed at the 605 Freeway and
Carson Boulevard, featuring a multi- screen Edwards Cmema, restaurants,
shopping, etc, revitalization of the Marina Pacifica Mall on Pacific Coast
Highway, including Barnes & Noble and the WOW' store (Good Guys/ Tower
Records), a Redevelopment City Revitalization program for Los Altos
Shopping Center (45 acres), including new retailers such as Bristol Farms and
Circuit City, the Bixby Knolls Community Revitalization Area, consisting of a
neighborhood shopping center including Orchard Supply and a new Vori s
grocery store, as well as streetfront retail and commercial districts, and,
Queensway Bay, a 300 -acre waterfront destination project featuring a new
aquarium Which opened in June, 1998
Contact Ms Barbara Kaiser
Redevelopment Bureau Manager
Community Development Department
City of Long Beach
333 West Ocean, 3rd Floor
Long Beach, California 90802
(562) 570 -6340
Date of Service 1991-2002
Services Delivered
• The analysis and design of a retail strategy identifying
the District's strength and weaknesses, needs,
opportunities and possible constraints from a leasing
perspective
• Plan, schedule and lead stakeholder meetings to
confirm support for submitted strategy and
implementation
• Addition of 200,000 square feet of new retail to Pine
Avenue;
• Revitalization of two neighborhood shopping centers
by recruiting Bristol Farms, Borders Books and Music,
Sears (to replace Broadway) at Los Altos, and Barnes &
Noble and AMC Theater expansion at Marina Pacifica,
• Introduction of IMAX Theater for Queensway Bay, and
a culinary academy for the Downtown area,
• Production/ coordination of four city videos, three
Economic
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brochures, and numerous slide shows and promotional
packages for recruitment of new retail
3. City of Pasadena - Downtown Old PasadenalPlayhouse District
The purpose in hiring EDS for the Old Pasadena retail district was to create a
"proactive" program to address tenant mix issues in the remaining build -out of the
district
This effort includes communication and cooperation with property owners,
commercial brokers, developers, existing retailers, city staff and elected officials
While the Old Pasadena retail district is a very well known popular
destination, the retail recruitment effort focuses on striking a balance among
the various categories of retail while maintaining the historic character of the
district In addition, a list of "key tenants," established and based upon individual
tenant requirements, space availability, etc., was used for specific tenant
recruitment efforts
Supplemental information such as area maps, property profiles, vacancy rosters,
etc have been developed to be included in the promotional package Tenants
such as The Cheesecake Factory, Crate & Barrel Home Store, Pottery Barn, Saks
Main Street Store, Earthsake and Buca de Beppo, to name a few, are tenants
targeted by EDS for the District
Contact Richard Bruckner
Department Operations Manager
Housing and Development Department
City of Pasadena
100 North Garfield Avenue
Pasadena, California 91109 -7215
(626) 744 -4660
Date of Service December 1994 - present
Services Delivered
• The analysis and design of a retail strategy identifying
the District's strength and weaknesses, needs,
opportunities and possible constraints from a leasing
perspective
• Plan, schedule and lead stakeholder meetings to
confirm support for submitted strategy and
implementation
• Addition of 137,000 square feet to the Old Pasadena
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Marketplace Active tenants such as The Galleries of
Neiman Marcus, Saks Men's Store, Villeroy & Boch,
Ralph Lauren Shops, etc, total over 350,000 square
feet, and
• Production and coordination of a retail recruitment
package including demographics, maps, site plans, etc
4. City of Los Angeles - Westwood Village
EDS provided services to Westwood Village for the development of a retail
recruitment campaign to bring new regional and national retailers into what was
once "the" urban streetfront environment in Southern California
The scope of work included not only establishing a data bank of the 600,000
square feet of properties, but developing recruitment brochures, color maps
and demographic information to be used in the retail attraction effort
Contact Mr. Robert Walsh
Executive Director
Westwood Village Community Alliance
1081 Westwood Boulevard, Suite 218
Los Angeles, California 90024
(310) 208 -1984
Date of Service January 1996 - August 1998
Services Delivered
• The analysis and design of a retail strategy identifying
the District's strength and weaknesses, needs,
opportunities and possible constraints from a leasing
perspective
• Recruitment package including a four -page, four -
color brochure, retail recruitment map, and 9 x 12
presentation folders, as well as a project logo and
letterhead package, and,
• A portfolio of restaurateurs, including Mi Piaci,
Palammo, Mr Chow, Kincazds, California Pizza
Kitchen and Wolfgang Puck restaurants, Kings Fish
House, P F Chang's and Border Grill have or are
locating into the Village
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PRINCIPAL OUALIFICATIONS
Pat S. Hurst
Principal
Pat S Hurst has more than twenty-six years of diverse experience in all phases of
commercial real estate in the Greater Los Angeles area including marketing,
promotion, leasing, tenant recruitment, business development, financial analysis,
construction, etc She holds a Bachelor of Science Degree from Tennessee
Technological University and was a Dean's List Honors Recipient Current
memberships include The International Council of Shopping Centers, Urban Land
Institute, and California Association for Local Economic Development
While Ms Hurst's focus has been retail development for the past few years, her
experience in both corporate and retail recruitment has strengthened her skills in
market research and economic development During her career in corporate real
estate, she negotiated over 15 million square feet of lease transactions As
Leasing Coordinator for the development division of Cushman Realty
Corporation, she negotiated more than 500,000 square feet of leases with tenants
such as Disney Channel and Walt Disney Pictures, Teledyne, Wells Fargo Bank,
Mobile Oil, Polygram Records and Warner Brothers
Prior to her years at Cushman Realty Corporation, Ms Hurst worked with
Reliance Development Company as Leasing Representative for the 1000 Wilshire
Boulevard Building in Downtown Los Angeles and the CIGNA Health Plan
building located at 505 North Brand in Glendale As a Leasing Specialist with
American Trading Real Estate Company, she worked on the promotional
campaign for the 880,000 square foot Glendale Square project planned for the
immediate commercial district of Glendale She also served as Vice President of
Marketing for Howard Development Corporation in Glendale, and Project
Manager for Mitchell Development in Sherman Oaks
As a result of her working knowledge of the commercial office and retail real
estate markets, Ms Hurst provides her clients with experience ranging from the
marketing of individual retail and office projects, to assisting with the
revitalization of business and commercial districts throughout the Greater Los
Angeles area
Jim Harrigan
Principal
For the past thirty -two years, Jim Harrigan has been involved as a broker and
supervising manager in over 1,800 separate commercial lease or sale transactions
for a total consideration in excess of $125 billion Before joining Economic
Development Systems with Pat S Hurst in 1993, Jim recruited, hired, trained, and
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counseled over 105 of the top retail, office, industrial, and investment brokers in
the greater Southern California commercial market
During this time, Jim assisted in creating and closing some of the areas largest real
estate deals for three diverse commercial real estate companies Ashwill -Burke
and Company (1978- 1982), Charles Dunn Company (1982 -1990) and The
Goodghck Company (1990 -1993)
From a 1978 broker in the San Fernando Valley for Ashwill -Burke & Company,
Jim was promoted to Sales Manager of Ashwill- Burke's San Diego offices In 1982,
as Regional Manager, he formed the Industrial Division of the Charles Dunn
Company and in 1987, he started the Retail Division of the Dunn Company's
Westside office As Vice President/ General Manager of the Goodglick Company,
Jim led a group of mature, highly successful industrial brokers in both the LAX
and Long Beach locations
Following his recruitment by Union Oil in 1969, while still a student at Loyola
University of Los Angeles, Jim was requested to report to UNOCAL's marketing
headquarters in Chicago following his graduation For three years he underwent
a highly sophisticated training program in real estate, sales and marketing
management He was then sent to corporate headquarters in Los Angeles, where
he held eight varied and increasingly more responsible positions until his entry
into commercial real estate brokerage during 1978
With this varied and strong management background Jim Harrigan, as Principal
of Economic Development Systems, brings over 35 years of marketing success to
the Southern California marketplace. His actual experience in commercial and
industrial real estate spans the entire state of California His working knowledge
and relationships with retailers and commercial real estate brokers throughout
this market is second to none
CLIENT REFERENCES
(Partial List — From 2002)
City of San Jose
Susan Sluck
Executive Director
City of San Jose Redevelopment Agency
50 West San Fernando Street, Suite 1100
San Jose, California 95113
408 - 794 -1050
13
Anne Stedlar
Neighborhood/ Industrial Development
City of San Jose Redevelopment Agency
50 West San Fernando Street, Suite 900
San Jose, California 95113
(408) 794 -1167
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City of Pasadena
Richard Bruckner
Director
Housing and Development Department
City of Pasadena
100 North Garfield Avenue
Pasadena, California 91109 -7215
626 - 744 -46670
Marsha Rood
Director
Housing and Development Department
City of Pasadena
(currently) Director of Community Developmen
- City of Culver City
310- 253 -6001
City of Long Beach
Amy Bodek
Property Services Division
City of Long Beach
(currently) Director of Real Property
City of Huntington Beach
714 -536 -5445
City of Grand Terrace
Patnzia Materassi
Director of Economic Development
City of Grand Terrace
Currently Director of Economic
Development — City of Capitola
(831) 475 -7300 Ext 216
City of Novato
Ron Gerber
Redevelopment Administrator
City of Novato
900 Sherman Street
Novato, California 94945
(415) 893 -7943
City of Poway
David Narevsky
Redevelopment Manager
City of Poway
13325 Civic Center Drive
Poway, California 92064
(858) 679 -4362
14
City of Gardena
Yvonne Mallory
Economic Development Director
City of Gardena
1700 West 162' Street
Gardena, California 90247
(310) 217 -9533
City of Stockton
Steve Pinkerton
Redevelopment Director
Stockton Redevelopment Agency
305 No. El Dorado St, Suite 200
Stockton, California 95202
(209) 937 -8694
City of Norco
Brian Oulman
Economic Development Manager
City of Norco
2870 Clark Avenue
Norco, California 91760
(909) 270 -5645
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Economic
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Ted Lawson
Senior Vice President
CB Richard Ellis
990 West 190th Street, Suite 100
Torrance, California 90502
(310) 516 -2350
Leslie Webster
Vice President
Metropolitan Pacific
100 Wilshire Boulevard, Suite 900
Santa Monica, California 90401
(310) 576 -1252
INVESTOR / DEVELOPER REFERENCES
Daniel A Rosenfeld
Principal
Urban Partners LLC
304 S Broadway, Suite 400
Los Angeles, California 90013
(213) 437 -0470
15
Thomas D Lenny
Senior Vice President
Cousins Properties
8001 Irvine Center Dr, Suite 100
Irvine, California 92618
(949) 585 -9270
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ECONOMIC DEVELOPMENT SYSTEMS' TRANSACTIONS
Completed and Pending - Partial City List / 1991 -2002
CITY OF PASADENA
Tenant Square Footage
Saks Main Street
48,000
California Culinary Academy
45,000
Crate & Barrel Home Store
35,000
Laemmle Art Cinema
35,000
Container Store (Lease negotiations)
23,000
Glabmans Furnishings
17,000
Banana Republic
16,000
Pottery Barn
15,000
French Connection
12,000
Burke Wms Spa
12,000
Cheesecake Factory
10,000
P F Chang's
8,000
Buca di Beppo
7,500
Tommy Bahamas
7,500
Border Grill
7,000
Sushi Roku
5,161
Restoration Hardware
5,000
Jerry's Deli
5,000
Imaginanum
4,000
Apple Computer Store
3,800
BCBG
3,000
Illuminations
2,500
Lather
2,100
Bang & Olafson
1,600
City Total: 295,161
Contract Term 1994 - present
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CITY OF SAN JOSE
Tenant Square Footage
Bloomingdales
*100- 200,000
Saks Department Store
*50- 150,000
Loew's Cineplex
*75,000
Century Theaters
*70,000
Barnes & Noble
*28,000
House of Blues
22,000
Gap Stores
*10- 20,000
The Improv
14,000
Z Gallene
*10,000
P F Chang's
7,500
Safeway
*55,000
Foods Cc
*55,000
Trader Joe's
*10,000
McCormick & Schmlck
10,000
City Total: 726,500
'Tenants active in RDA projects
being developed city wide
Contract Term 2000 - present
CITY OF LONG BEACH
Tenant Square Footage
Wal -Mart
120,000
Voris Grocery Expansion
80,000
Orchard Supply
60,000
Ralph's Grocery
55,000
Albertson's Grocery
55,000
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Nordstrom Rack
48,000
Circuit City
40,000
Good Guys
40,000
Ross Dress For Less
40,000
Gold's Gym
35,000
Barnes & Noble
30,000
Sav -on (2)
25,000
Imax Theater - project delayed
25,000
Bristol Farms
25,000
R -Ranch market
20,000
Z Gallene
20,000
Jillians Restaurant & Billiards
17,000
Crate & Barrel
13,000
Trader Joe's
10,000
McCormick & Schmick Restaurant
10,000
Rock Bottom Brewery
10,000
Cha Cha Cha Restaurant
8,000
B U M Equipment
7,800
Hamburger Hamlet Restaurant
7,500
Hollywood Video
7,000
Tnlussa Restaurant
6,200
Bubba Gump Shrimp Restaurant
6,000
Prego Restaurant
6,000
California Pizza Kitchen
6,000
Bahama Breeze Restaurant
6,000
Limited Express
5,800
Coffee Plantation
4,500
Bath & Body Works
4,500
Coffee Bean & Tea Leaf
3,000
French Cafe
3,000
Chicago For Ribs
3,000
Pasta Presto
3,000
Art of Hands Gallery
3,000
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Starbucks (2)
Mail Boxes Etc
Cellar V Restaurant
King Crab Lounge
Sub - Total.
Office Space:
DeVry Institute
Auto Club of Southern California
Levi Strauss Regional Sales Office
Sub - Total:
City Total:
Contract Term 1992 -2001
CITY OF CULVER CITY
Tenant
AMC Theater (replaced by Pacific)
Trader Joe's
MacArthur Park Restaurant
National Sports Grill
Chili's
Rubio's
Starbucks
City Total:
Contract Tenn 1997 - present
'Tenants signed for protect delayed,
due to financing market
2,500
2,000
2,000
1,500
838,300
100,000
100,000
10,000
210,000
1,048,300
Square Footage
*55,000
10,000
*10,000
*10,000
*7,500
2,000
1,800
93,600
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CITY OF HUNTINGTON BEACH
Tenant
Kincaid's BayHouse Restaurant
Abercrombie & Fitch
Hollister
Ann Taylor Loft
Fred's Restaurant
City Total:
Contract Tenn 1999 - present
CITY OF PALMDALE
Tenant
Best Buy
Blockbuster Music
Discovery Zone
Bath and Body Works
Pic' N Save
Victoria's Secret
Applebees Restaurant
Coco's / Carrows
Kinko's
Barry's Jewelers
Kenny Rogers Roaster
Market @ Alpha Beta Site
K -Mart
Contract Term 1993 -1996
City Total:
Square
Footage
10,000
7,000
7,000
5,000
4,500
33,500
Square Footage
58,000
15,000
15,000
4,000
15,000
6,000
7,500
8,000
6,000
2,000
3,500
25,000
140,000
305,000
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WESTWOOD VILLAGE
LOS ANGELES, CALIFORNIA
Tenant
Palomino Restaurant
Napa Valley Grill
California Pizza Kitchen
Contract Term 1995 -1996
Total Excluding' Tenants
Total ' Tenants
Square Footage
10,000
8,000
7,000
City Total 25,000
Grand Total
1,669,061
833,000
2,502,061
6
10/25/2006 07
EL SEGUNDO CITY COUNCIL MEETING DATE: November 8, 2006
AGENDA ITEM STATEMENT AGENDAHEADING: Reports of Committees,
Boards, and Commissions
AGENDA DESCRIPTION:
Consideration and possible action to authorize Incorporation of a "90th Anniversary" logo and a
"The Most Business Friendly City" tag line Into the banner design under Phase II of the light
pole banner program to promote awareness of El Segundo's upcoming 90th Anniversary and
the City's designation as "The Most Business Friendly City' in Los Angeles County (Fiscal
Impact $25,000)
RECOMMENDED COUNCIL ACTION•
Recommendation (1) Review and approve a "90th Anniversary" logo, (2) Authorize
Incorporation of a "90th Anniversary" logo and a "The Most Business Friendly City" tag line Into
the banner design under Phase II of the light pole banner program, (3) Alternatively, discuss
and take other action related to this item
BACKGROUND & DISCUSSION:
At the City Council's October 3rd meeting, the Business Recruitment Task Force presented
design alternatives for Phase 11 of the light pole banner program After review and discussion,
Council approved selection of Design A as the preferred alternative Additionally, staff was
directed to prepare for Council review a revised Design A alternative that Incorporated a "90th
Anniversary" logo into that design option Subsequently, the Los Angeles County Economic
Development Corporation 4LAEDC) awarded the City the first -ever "Most Business Friendly
City" award On October 26 h, the Business Recruitment Task Force met to review advertising
and promotional programs, Including banner design options that Incorporated both the "90
Anniversary" logo and a "The Most Business Friendly City" tag line The Task Force Is
recommending for City Council consideration and approval the banner design "90th
Anniversary" logo and a "The Most Business Friendly City" tag line Banners will be placed on
110 light poles located along Sepulveda Blvd between Imperial Hwy and Rosecrans Ave
ATTACHED SUPPORTING DOCUMENTS:
Banner Design A (with 90th Anniversary logo and The Most Business Friendly City tag line)
FISCAL IMPACT- FY 2006 -07 - $25,000
Operating Budget: $45,000
Amount Requested: $25,000
Account Number- 001 - 400 - 2401 -6201
Project Phase: Phase II
Appropriation Required: _Yes x No
ORIGINATED BiY:
DATE:
BIII Crowe, Assistant City Manager
Jeff Stewart, City Manager
070
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BANNER DESIGN A
TO BE DELIVERED UNDER SEPARATE
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075
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/6/2006 THROUGH 10126/2006
Date
10/10/2006
10/10/2006
10/11/2006
10/11/2006
10/17/2006
10/18/2006
10119!2006
10/19/2006
10/20/2006
10/25/2006
10/25/2006
10/25/2006
10/25/2006
10/5-10126106
Payee Amount Description
West Basin
Federal Reserve
Cal PERS
Health Comp
Pitney Bowes
Health Comp
Employment Development
IRS
La Salle
Health Comp
Federal Reserve
Federal Reserve
Cal PIERS
Workers Comp Activity
DATE OF RATIFICATION. 11/8106
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
906,146 48
15000
241,562 46
1,94253
2,50000
000
41,629 28
198,925 66
43,725 00
1,18607
15000
20000
248,407 28
48.719 32
1,735,244 08
lo��G�lo
Date
r0-3p -OlO
Date
D e
H2O payment
Employee I Bonds
Retirement
Weekly claims 10/6
Library Postage
Weekly claims 10/13
State Taxes
Federal Taxes
ABAG Payment
Weekly claims 10/20
Employee I Bonds
Employee EE Bonds
Retirement
SCRMA checks issued
1,735,244.08
on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
G7U
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 17, 2006 - 5.00 P M
5 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 5 00 p m
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Busch -
Present
Council Member Boulgarides -
Present
Council Member Fisher -
Present
Council Member Jacobson -
Present
Mark Hensley, City Attorney, announced that Council would be meeting In closed session pursuant
to items Identified on the agenda and that the 54956 9(b) items were threats of litigation regarding
the Nell Payne Claim No 06 -04, John Henley Claim No 06 -13 and the Michael Washington Claim
No 06 -33
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 - NONE
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or
conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3
matters
City of El Segundo v 2221 Park Place, LASC Case No BC319034
City of El Segundo vs City of Los Angeles, et al LASC No BS094279
Gilbreath v El Segundo, LASC Case No YC053692
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases
(no further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -0- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 17, 2006
(� ��I If PAGE NO 1
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS -0- matter
Council recessed at 6 50 p m
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 17, 2006
(i X47 3 PAGE NO 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 17, 2006 - 7 00 P M
7 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 7 00 p m
INVOCATION — Pastor John Reed of Hilltop Community Church of Christ
PLEDGE OF ALLEGIANCE — Council Member Bill Fisher
PRESENTATIONS —
Mayor McDowell on behalf of the Council recognized the participants of the Residential
Community Emergency Response Team (CERT) course. Michael Allen, Norma Cano,
Robert Cetl, Wendy Inamura, Nancy Johns, Joe Krebs, Timm Lawson, Steve Mazuk, Tish
Mitchell, Paul Nystrom, Bill Palace, Ronald Scott, Adam Sholder, Dodie Tokar, Victoria
Tokar, and Elizabeth Wos
Mayor Pro Tem Busch Member presented a Proclamation to announce Halloween Frolic on
Main Street El Segundo on Tuesday, October 31, 2006 from 3 30 p m to 6 00 p m
ROLL CALL
Mayor McDowell - Present
Mayor Pro Tern Busch - Present
Council Member Boulgandes - Present
Council Member Fisher - Present
Council Member Jacobson - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Loretta Fry, resident, spoke in favor of making John and Shirley Williams Honorary Citizens of El
Segundo
Liz Garnholz, resident, spoke in favor of making John and Shirley Williams Honorary Citizens of El
Segundo
Suzanne Fuentes, resident, spoke in favor of the ad hoc sub - committee to look into the City's film
permit Ordinance
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 17, 2006
V / J PAGE NO 3
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
B SPECIAL ORDERS OF BUSINESS
C UNFINISHED BUSINESS
Consideration and possible action to extend the City's agreement with Cassidy & Associates
through September 30, 2007 for the provision of legislative advocacy services in
Washington, D C (Fiscal Impact $160,000 for FY 2006 -2007)
Jeff Stewart, City Manager, gave a report
MOTION by Mayor Pro Tern Busch, SECONDED by Council Member Boulgandes to authorize the
Mayor to execute Agreement No 3655 with Cassidy & Associates. MOTION PASSED BY
UNANIMOUS VOICE VOTE 5/0
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
Approved Warrant Numbers 2555651 to 2555886 on Register No 01 in the total amount of
$3,214,554 12 and Wire Transfers from 9122/2006 through 10/5/2006 in the total amount of
$1,108,729 95 Authorized staff to release Ratified Payroll and Employee Benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments, and wire transfers
3 Approved Adjourned Regular City Council Meeting Minutes of September 25, 2006 and
Regular City Council Meeting Minutes of October 3, 2006
4 Adopted Resolution No 4485 electing coverage under the State Disability Insurance (SDI)
Program for employees represented by the Supervisory and Professional Employees
Bargaining Unit (Fiscal Impact None)
5 Approved revision to the class specification for the fob classification of Water Supervisor
Accepted the project for the refurbishment of the racquetball courts at the Recreation Park
(339 Sheldon Street) Approved Capital Improvement Protect Project No PW 06 -10
(Final Contract Amount $26,589) Authorized the City Clerk to file a Notice of Completion
in the County Recorder's Office
MINUTES OF THE REGULAR CITY COUNCIL MEETING
r CTOBER 17, 2006
U (y i PAGE NO 4
7 Authorized the City Manager to execute Contract No 3656 in a form as approved by the
City Attorney with Shaw Industries, Inc in the amount of $30,000 by piggybacking onto the
State of California Contract No 4- 97- 72 -0008A for replacement of carpeting at Fire Station
No 1
MOTION by Council Member Jacobson, SECONDED by Council Member Fisher to approve
Consent Agenda Items 2, 3, 4, 5, 6 and 7 MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
CALL ITEMS FROM CONSENT AGENDA
F NEW BUSINESS
Consideration and possible action regarding a status report from the City's RSI Program
Manager on the Residential Sound Insulation Program (Fiscal Impact None)
James O'Neil, RSI Program Manager, gave a report
Council consensus to receive and file status report
G REPORTS — CITY MANAGER — NONE
H REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK - Noted that due to the upcoming November 7, 2006, election,
the next regularly scheduled Council Meeting will be on Wednesday, November 8
Reminded the public if you are a new voter, have moved, changed your name, please
complete a Voter Registration Form Forms are available in the City Clerk's Office at City
Hall or at www lavote net Last day to register Is October 23, 2006
REPORTS — CITY TREASURER - NONE
K REPORTS — CITY COUNCIL MEMBERS
Council Member Fisher -
9 Consideration and possible action to recognize John and Shirley Williams as "Honorary
Citizens of El Segundo" and recognize them and their achievements at the City Council
meeting of November 8, 2006
MOTION by Council Member Fisher, SECONDED by Council Member Boulgandes to recognize
John and Shirley Williams as "Honorary Citizens of El Segundo" and present official City
proclamation to them at a future Council meeting MOTION PASSED BY UNANIMOUS VOICE
VOTE 5/0
Council Member Jacobson — NONE
Council Member Boulgarides — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 17, 2006
l? PAGE NO 5
Mayor Pro Tern Busch — Reminded everyone to vote in the upcoming November 7th Election
Mayor McDowell —
10 Consideration and possible action regarding the City's voluntary participation in the South
Bay Cities Council of Governments' (SBCCOG) Energy Efficiency Procurement Program
MOTION by Mayor McDowell, SECONDED by Council Member Boulgandes to adopt Resolution
No 4486 establishing the City's commitment to voluntarily participate in the SBCCOG Energy
Efficiency Procurement Program MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
11 Consideration and possible action to appoint a 90 -day ad hoc subcommittee of the City
Council to discuss and make recommendations regarding the City's outside film permit
ordinance (Fiscal Impact None)
Mark Hensley, City Attorney, announced that due to a potential conflict regarding his employer
(Sony), Mayor Pro Tem Busch would be leaving the dais and not participating in this item until a
determination regarding his potential conflict could be made by the Fair Political Practices
Commission
MOTION by Mayor McDowell, SECONDED by Council Member Fisher to appoint Mayor McDowell
and Council Member Fisher to an ad hoc subcommittee to discuss the City's film permit ordinance.
MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM BUSCH NOT
PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Mayor Pro Tern Busch returned to the dais
Mayor McDowell, noted that the County was seeking applicants for the Los Angeles County Grand
Jury Applications available in the Council office
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed - NONE
MEMORIALS — Daniel O'Toole Sr, father of Dan O'Toole, the City's Cable Manager
CELEBRATION — Bailey Harada -Au was born to Patricia Harada and her husband Ken Au
ADJOURNMENT at 7 52 p m
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 17, 2006
PAGE NO 6
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: November 8, 2006
AGENDA HEADING: Consent
AGENDA DESCRIPTION
Consideration and possible action regarding adoption of the annual Resolution updating the
employer's medical contribution under the Public Employees' Medical and Hospital Care Act
(Fiscal Impact $4,000,000)
RECOMMENDED COUNCIL ACTION'
1) Adopt the required Resolutions
2) Alternatively discuss and take other action related to this Item
BACKGROUND & DISCUSSION:
The City Is required to annually adopt Resolutions reflecting changes in the City's contribution
for employees and annuitants under the Public Employees Medical and Hospital Care Act and
file these resolutions with the Public Employees Retirement System (PERS) The current
Memorandum of Understanding contract provision with the City's Supervisory and Professional
Employees' Association, Police Officers' Association, Firefighters' Association and Police
Managers' Association provides that the City's contribution is based on the average dollar
increase in the premiums for HMO's available to all PERS covered employees in the southern
California area In the 2007 calendar year, the maximum City contribution based on this
calculation for medical coverage will be $890 90 /month peremployee forthese four bargaining
associations The current Memorandum of Understanding contract provision with the El
Segundo City Employees' Association and the El Segundo Police Support Services
Association Provides that the City's 2007 contribution is based on the City's contribution in
2006 plus 80% of the increase of the premium based on the average dollar increase in the
premiums for HMOs available to all PERS covered employees in the southern California area
ATTACHED SUPPORTING DOCUMENTS:
Proposed Resolutions
FISCAL IMPACT: $4,000,000
Operating Budget $4,000,000
Amount Requested. $4,000,000
Account Number: Various accounts
Project Phase: Adopt annual Resolutions with PERS
Appropriation Required, _Yes x No
ORIGINATED. DATE.
lu
� l / "of Administrative Services -& // 0�
Bre Pee, Director
REVIEWEp DATE: I' Ob
City Manager
agenda513
` —J
083
BACKGROUND & DISCUSSION (Continued):
In the 2007 calendar year the maximum city contribution based on this calculation for medical
coverage will be $874 12 /month per employee for these two associations
The City's maximum contribution for the annuitants of all six of these bargaining associations
is the same as for an active, represented employee
The City continues to pay the health obligation for active and retirees on a pay as you go
basis The budget for retiree health care in FY 2006 -2007 is just over $1 7 million
On June 21, 2004, the Governmental Accounting Standards Board approved Statement
Number 45 (GASB 45), Accounting Standards for Other (than pensions) Post Employment
Benefits (OPEB) This Statement requires systematic, accrual -basis measurement and
recognition of OPEB cost (expense) over a period that approximates employees' years of
service and provides information about actuarial accrued liabilities associated with OPEB
and whether and to what extent progress is being made in funding the plan
Staff has been addressing the potential impact on EI Segundo primarily by focusing on
establishing a sharing of the future medical costs with the employee bargaining groups In
the recently completed negotiations with the Supervisory and Professional Employee's
Association (SPEA), the bargaining association agreed to share 50% of the future increase
in medical costs beginning in year 2 of the 3 year agreement and to reopen the
Memorandum of Understanding in the third year of the agreement if any of the other
bargaining groups or the Management Confidential group cap or agree to a higher sharing
arrangement With this as the model, the management staff will continue to pursue similar
sharing arrangements during upcoming negotiations with the City Employee's Association
and with the Management Confidential Group and in future negotiations with Police and
Fire Staff will also pursuing modifying language in the future PERS Resolutions for
medical contribution, which will limit active employees to an amount not to exceed the
amount of the PERS Choice Basic /Supplement to Medicare plan This will be pursued as
a management objective in next year's negotiations with the City Employee's Association
Staff has also taken up the issue of GASB 45 with the Investment Advisory Group to look
at the potential for establishing a trust to fund all or a part of the long term obligation All of
these activities will assist in meeting staff's objective of bringing down the long term costs
084
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE OFFICERS' ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows
A. Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employers contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer ") is a local agency contracting under the Act for
participation by members of the El Segundo Police Officers' Association
SECTION 2: The employers contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5• This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8t' day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
V �i J
ATTEST.
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said
Council held on the 81' day of November, 2006, and the same was so passed and adopted
by the following vote:
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
2
v�iu
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO FIREFIGHTERS'ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows*
A Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employer's contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer ") is a local agency contracting under the Act for
participation by members of the El Segundo Fire Fighters' Association
SECTION 2. The employers contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution, enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5• This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8`" day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
1, � i
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayorhand attested to by the City Clerk, all at a regular meeting of said
Council held on the 8 day of November, 2006, and the same was so passed and adopted
by the following vote:
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
Mark D H sle ,
B, . /
K rl H Berger,
Assistant City /
i, v s
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES'ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1. The City Council finds as follows
A Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employer's contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer ") is a local agency contracting under the Act for
participation by members of the El Segundo Supervisory and Professional
Employees' Association
SECTION 2 The employer's contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5 This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8th day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
('89
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the May%hand attested to by the City Clerk, all at a regular meeting of said
Council held on the 8 day of November, 2006, and the same was so passed and adopted
by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
Mark D
a
Assistant
r
LS F
tt
2
f'00
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE MANAGERS' ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows
A Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employer's contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer") is a local agency contracting under the Act for
participation by members of the El Segundo Police Managers' Association
SECTION 2 The employer's contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $890 90 per month effective January 1, 2007
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution, enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8h day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
v��
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayorthand attested to by the City Clerk, all at a regular meeting of said
Council held on the 8 day of November, 2006, and the same was so passed and adopted
by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
APPROVE S �J
Mark D H sl b
Assistant
dl
2
�y�
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE SUPPORT SERVICES ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows
A Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employer's contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer') is a local agency contracting under the Act for
participation by members of the El Segundo Police Support Services Association
SECTION 2• The employers contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution, enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5 This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8th day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
ATTEST
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five, that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said
Council held on the 8 day of November, 2006, and the same was so passed and adopted
by the following vote.
AYES
NOES
ABSENT•
Cindy Mortesen, City Clerk
2
RESOLUTION NO
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO CITY EMPLOYEES' ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows
SECTION 1 The City Council finds as follows
A Government Code § 22825 6 provides that a local agency contracting under the
Public Employees' Medical and Hospital Care Act shall fix the amount of the
employer's contribution at an amount not less than the amount required under
section 22825 of the Act, and
B Government Code § 22857 provides that a contracting agency may fix the amount
of the employer's contribution for employees and the employer's contribution for
annuitants at different amounts provided that the monthly contribution for annuitants
be annually increased by an amount not less than 5 percent of the monthly
contribution for employees, until such time as the amounts are equal, and
C The City of El Segundo ( "employer") is a local agency contracting under the Act for
participation by members of the El Segundo City Employees' Association
SECTION 2• The employer's contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $874 12 per month effective January 1, 2007
SECTION 3 The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members,
in a health benefits plan up to a maximum of $874.12 per month effective January 1, 2007.
SECTION 4 The City Clerk is directed to certify the passage and adoption of this
Resolution, enter same in the book of original Resolutions, and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted
SECTION 5 This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded
PASSED, APPROVED AND ADOPTED this 8`h day of November, 2006
Kelly McDowell, Mayor of the
City of El Segundo
095
h_yi1 *11
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No was duly passed and adopted by said City Council, approved and
signed by the Mayor and attested to by the City Clerk, all at a regular meeting of said
Council held on the 8� day of November, 2006, and the same was so passed and adopted
by the following vote
AYES
NOES
ABSENT
ABSTAIN
Cindy Mortesen, City Clerk
2
APPROVED ORM
Mark D He orne)
ey
Assistant
uJ 6
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AG
MEETING DATE: November 8, 2006
AGENDA HEADING. Consent Agenda
Consideration and possible action regarding the approval of Contract Change Orders in
conjunction with construction of the Douglas Street Gap Closure Project (Fiscal Impact =
$156,860 81)
RECOMMENDED COUNCIL ACTION-
Recommendation - (1) Authorize the Director of Public Works to execute Change Order
Numbers 1, 11 ,13 and 14 to the existing Public Works Agreement with SEMA Construction,
Inc in the total amount of $156,860 81, and (2) Alternatively discuss and take other action
related to this item
BACKGROUND & DISCUSSION:
On June 21, 2005, the City entered into a Public Works Agreement in the amount of
$19,939,025 with SEMA Construction, Inc for construction of the Douglas Street Gap Closure
Project City Council also authorized a construction contingency in the amount of 10% of the
contract amount ($1,923,903) for additional work required due to potential unforeseen
conditions
(Please see "Background and Discussion" on following page)
ATTACHED SUPPORTING DOCUMENTS:
Maps of completed work (2 pgs )
Progress Images (3 pgs )
FISCAL IMPACT:
Capital Improvement Program
Operating Budget:
Amount Requested:
Account Number-
Project Phase-
Appropriation Required:
$1,923,900
$156,86081
301 -400- 8203 -8949 ($32,543,050)
Construction
No
ORIGINATED BY: DATE�,O/����
wz
St ve Fmton, Director of Public Works
REVIEWED BY: DATE: f b�
ii i I
vJ; 7
BACKGROUND & DISCUSSION: (continued)
Status
Construction has been underway since November 28, 2005 and the work is on schedule for
completion in July 2007 Much of the utility work has been completed The contractor is now
focusing on the bridge structures and retaining walls Below is a status of the completion of
the main elements of the project The attached map provides a graphical depiction of project
status
Item of Work
% Complete
Edison Electrical System
80%
Oil Line relocations Shell /Crimson
100%
ExxonMobil
100%
Pacific Pipeline
15%
SBC Relocation
70%
Storm Drains
80%
City Water Mains
50%
County Water Main
100%
Excavation for roadway
20%
Retaining Walls for Roadway
40%
Pedestrian Bride
20%
Railroad Bride
70%
Shoofly
100%
Transit Center Parkin Lot
-
Traffic Signal
Street Lighting
-
AS
Aoaroval of Chance Orders
As the work progresses, unforeseen conditions may require the contractor to perform work at
additional cost under a change order. Also, if a more efficient way to construct the project is
identified, cost savings can be accomplished through credit change orders
On June 20, 2006, City Council approved Change Order Numbers 2, 3, 6 & 8 in the total
amount of $71,490 76 Since that time, additional change orders have been encountered It
is recommended that Council authorize the Director of Public Works to execute change orders
1, 11, 13 and 14 described below The change order numbers are referenced by the
Construction Engineer's numbering system and are not in sequence As issues are
encountered during construction, change order numbers are assigned to each issue such that
any additional costs can be tracked separately. Staff has deemed Change Orders 1, 2, 3, 6, 8,
11, 13 and 14 to be valid and negotiated change order costs with the contractor. Change
Orders 4, 5, 7, 9, 10 and 12 are still issues that may or may not result in formal contract
change orders to be considered by Council
Contract Chance Order No. 1 ($40,000)
This change order accomplishes the following changes:
➢ Purchase 29 each eye sculpture artwork and paving inserts $40,000
required to maintain artistic theme at the Douglas Street
Metro Rail Station. The existing artwork theme at the station
includes cast iron eye sculptures incorporated into existing stair
railing The Metropolitan Transportation Authority (MTA) has
required that this theme be carried through the new railing to be
constructed by the Douglas Street Gap Closure project.
Additionally, concrete walking surfaces constructed under the
project must be inlayed with special metal inserts similar to those
found in adjacent station walkways This change order will
compensate the contractor to purchase and install the artwork and
inserts under the supervision of an MTA artist
Total Change for Chanqe Order No 1 $40,000
nges
➢ Delete Edison pole removal work. The contract with SEMA
($115,806 37
Construction, Inc includes removal of utility poles in conflict with
credit)
construction Edison required that the work be done by an Edison
Contractor The proposed credit is compensation to the City to
eliminate pole removal from the construction contract. The City
will reimburse Edison for the pole removals through the existing
relocation arrangement established with Edison for this project.
➢ Compensate contractor for additional work required to install
$115,806 37
electrical distribution system. The contractor was required to
perform additional work to avoid unforeseen underground
obstructions Additionally, several design changes, requested by
Edison, required additional work at additional expense to the
contractor
Total Change for Change Order No. 11 $000
order accomplishes the following changes
➢ Provide shoring and modify construction techniques to $57,860.81
construct water main and electrical system under and /or
adjacent to Shell and Crimson petroleum lines Due to
administrative challenges, Shell and Crimson petroleum pipelines
were not relocated according to the agreed schedule The
contractor was required to employ more costly shoring and
construction techniques that would not have been required had
the petroleum lines been removed on schedule. This change
order compensates the contractor for the additional expense
incurred to shore and support the oil lines while installing the
adjacent water main and electrical system
Total
No 1
Contract Change Order No. 14 $59.000
This change order accomplishes the following changes
➢ Remove 40 lineal feet of 54 -inch storm drain and install 3 foot $59,000
by 5 foot reinforced concrete box storm drain. The Contractor
installed 54 -inch storm drain pipe in the intersection of Aviation
Boulevard and Rosecrans Avenue according to the design grades
provided by the project designer During later work in the
intersection by another contractor, it was discovered that the
storm drain was designed and installed too high and would conflict
with the intersection project This change order compensates the
contractor for removal and replacement of the storm drain with a
wider /lower storm drain structure to avoid the intersection grades.
The designer of the storm drain also designed the intersection
project Staff has requested that the designer participate in the
cost of this change order
Total Change for Change Order No 8 $59,000
Balance of Contingencv
City Council authorized a 10% contingency ($1,923,903) to cover additional work discovered
during construction The following indicates the balance of available contingency funding
Contingency Amount
$1,923,903 00
Cost of previous Change Orders 2, 3, 6 & 8
71,490 76
Cost of Change Orders 1, 11, 13 & 14
156,860 81
Total of Chafe Orders to date
$228,351 57
Balance of Contingency Funding
$1,695,551.43
:00
Additional Change Orders
Additional change orders have been encountered and are currently being negotiated. These
change orders will be submitted for Council consideration in the future Staff continues to work
with the contractor and the construction manager to mitigate additional costs and to identify
and implement measures to reduce costs
(�
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Douglas Street Gap Closure Completed Work Nov. 7, 2006
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Electrical System
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♦/ ' ., sq,� — Water Mains Complete
............ Retaining Walls
♦ Complete
RR Shoolfly
�``• °. Complete
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RR Bridge
^dc�s •�` +., 1 70% Complete
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Douglas Street Gap Closure Completed Work Nov. 7, 2006
Legend
Storm Drain Complete
. _ . _ RR Shoolfly Complete
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EL SEGUNDO CITY COUNCIL MEETING DATE. November 8, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a contract to Elite Bobcat
Service, Inc for improvement of the 500 block of East Sycamore Avenue, between Sheldon
and Penn Streets — Approved Capital Improvement Program — Project No PW 03 -15
(Fiscal Impact = $81,392).
RECOMMENDED COUNCIL ACTION-
Recommendation — (1) Authorize the City Manager to execute a Public Works Contract in a
form as approved by the City Attorney with Elite Bobcat Service, Inc , in the amount of
$81,392 for construction of the Sycamore Avenue Improvements, and, (2) Alternatively
discuss and take other action related to this item
BACKGROUND & DISCUSSION:
On August 15, 2006, the City Council authorized staff to solicit construction bids for the
construction of the Sycamore Street Improvements between Sheldon Street and Penn
Street
(Background and Discussion continued on the next page....)
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT-
Capital Improvement Program:
Amount Requested.
Account Number
Project Phase*
Appropriation Required
$96,500
$81,392
106 - 400 - 8203 -8607
Award of Contract
No
Steve Finton, Director of Public Works
01
ill i
BACKGROUND AND DISCUSSION (CONTINUED):
On October 24, 2006, the City Clerk received and opened seven (7) bids as follows,
1 Elite Bobcat Service 81,392 00
2 Palp, Inc 97,464 50
3 Y &M Construction 97,660 00
4 Sequel Contractors, Inc 107,760 00
5 Damon Construction Co 110,887 00
6 Hardy & Harper, Inc 134,000 00
7 M3 Services 160,000 15
The contract includes construction of sidewalk, curb, driveway approach, ADA curb ramps,
and asphalt paving on the south side of Sycamore Avenue between Sheldon Street and
Penn Street, which currently has no improvements This project will bring this 450 -foot
segment of Sycamore Avenue up to City standards
Staff has contacted references for the low bidder and has received favorable responses
Staff recommends awarding the contract to the lowest responsible bidder, Elite Bobcat
Service, Inc for $81,392 00
This project is funded through the FY 2005 -2006 Capital Improvement Program, Gas Tax
Funds
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA
MEETING DATE November 8, 2006
AGENDA HEADING- Consent Agenda
Consideration and possible action regarding approval of an annual purchase order to Blue
Diamond Materials, a division of Sully Miller Contracting Company on a single- source basis to
supply asphalt paving materials for Street Maintenance Division projects (Fiscal Impact
$32,000)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company on a single- source basis in an
amount not to exceed $32,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects, and (2) Alternatively, discuss and take other action related to
this item
BACKGROUND & DISCUSSION,
The Street Maintenance Division repairs approximately 50,000 square feet of pavement
annually Pavement repair work includes potholes, pavement failures, repairs from tree root
damage and utility cuts, general street repairs throughout the City and preparation for slurry
seal projects Through the Fiscal Year 2006 -2007 budget process, $32,000 was budgeted for
the annual expenditure of asphalt paving materials
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS
None
FISCAL IMPACT
Operating Budget. $32,000
Amount Requested: $32,000
Account Number: 001 - 400 -4202 -5204
Project Phase N/A
Appropriation Required- No
ORIGINA?TD BY DATE.
Steven Finton, Director of Public Works
REVIEWED " / / __/ DATE 11 / aI
Jeff
A]
BACKGROUND & DISCUSSION (continued)
Street Maintenance Division personnel drive a City dump truck to retrieve asphalt paving
materials There are three local vendors that supply the materials
4 `;; qe
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II{� ,Illiy:.
�2 '�i,. It
ups,
dor
LoC�tf "iii
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All American Asphalt
Westminster
27
$6500
Blue Diamond Materials
Inglewood & Southgate
5 & 17
$5425
Vulcan Materials
Los Angeles
19
$5550
Pricing for asphalt paving materials is variable and dependent upon the oil and aggregate
market The pricing for asphalt concrete in the table above was based on a spot market quote
on October 23, 2006
In October 2003, City Council authorized issuance of a blanket purchase order, renewable up
to three years, to Blue Diamond Materials, a division of Sully Miller Contracting Company
Staff recommends continuing the purchase of asphalt paving materials from Blue Diamond
Materials, on a single- source basis, in an amount not to exceed $32,000, for the following
reasons
1 Closer proximity to City reduces staff driving time, fuel and liability
2 Availability of materials —two locations
3 Lower cost of materials
At this time, Blue Diamond Materials is the more reasonable choice based upon pricing,
proximity and availability Staff will continue to monitor asphalt concrete prices and return to
Council if a change in vendors is warranted
.J.
EL SEGUNDO CITY COUNCIL MEETING DATE November 8, 2006
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION.
Consideration and possible action to waive the formal bidding process per the El Segundo
Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggy back on a
Bakersfield Fire Department contract #1783 for the purchase of a replacement fire engine
(Fiscal Impact $450,000)
RECOMMENDED COUNCIL ACTION
1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and
authorize the Fire Department to piggy back on a Bakersfield Fire Department contract for the
purchase of a replacement fire engine; 2) Alternatively, discuss and take other action related
to this item
BACKGROUND & DISCUSSION
The El Segundo Fire Department apparatus fleet currently consists of three (3) fire engines
and one (1) fire truck in front line service with one fire engine in reserve to replace any of the
front line units when they are out for maintenance, repair, or mutual aid assignments
The reserve fire engine, Engine 35, was placed in service in 1985 This engine has exceeded
Its expected service life of twenty (20) years and is need of replacement The Fire Department
recommends a piggy back purchase of a new Pierce Quantum fire engine The new engine
would replace our current Engine 33 The current Engine 33 would then replace Engine 35 as
our reserve fire engine This purchase will serve to enhance the overall reliability of our entire
apparatus fleet The enhanced reliability of our apparatus fleet will ensure that we are able to
maintain normal service capabilities more consistently and reduce reliance on other fire
agencies to provide loaner fire apparatus The Fire Department Intends to keep and maintain
Engine 35 as an additional reserve fire engine as long as the repair costs can be absorbed
Continued next page
ATTACHED SUPPORTING DOCUMENTS'
None
FISCAL IMPACT. $450,000
Operating Budget. $450,000 Fire Suppression Equipment Replacement Fund
Amount Requested $450,000
Account Number, 601 - 400 - 3202 -8105 Unit 3345 - $337,500 and Unit 3320 - $112,500
Protect Phase. N/A
Appropriation Required _Yes X No
ORIGINATED BY* DATE. 10/25/06
Kevin S Smith Interim Fire Chief
RE7,7yfart,,/City DATE•
Je Manager / 10
1
-119
BACKGROUND & DISCUSSION continued
The new fire engine purchase will be funded through existing equipment replacement funds of
$337,500 currently designated for Engine 35 (Unit 3345) and $112,500 currently designated
for an air filling station (Unit 3320) This purchase will necessitate a new expenditure charge
of $40,640 annually to the equipment replacement account to fully fund the replacement of the
new engine after its twenty (20) year life expectancy The current annual expenditure for the
replacement of Engine 35 is $11,875 This charge will no longer be required upon the delivery
of the new fire engine and replacement of Engine 35. The net increase in annual charges to
the equipment replacement schedule is $28,765
�
1 J
i1J
EL SEGUNDO CITY COUNCIL MEETING DATE. November 8, 2006
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the formal bidding process per the El Segundo
Municipal Code Section 1 -7 -10 and authorize the Fire Department to piggy back on a Los
Angeles County Fire Department contract #41877 for the purchase of equipment to ensure
12 -Lead electrocardiograph (EKG) capability in prehospital care for 9 -1 -1 patients in the
City of El Segundo (Fiscal Impact $50,850 to be reimbursed from Measure B Trauma
Property Assessment funds)
RECOMMENDED COUNCIL ACTION•
1) Pursuant to the El Segundo Municipal Code Section 1 -7 -10, waive the bidding process and
authorize the Fire Department to piggy back on a Los Angeles County Fire Department
contract #41877 for the purchase of the approved cardiac equipment, 2) Authorize the City
Manager and /or designee to sign the Cardiac Care Program Equipment Agreement, 3)
Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION
On September 5, 2006, the Los Angeles County Board of Supervisors approved the ST
Elevation Myocardial Infarction ( STEMI) Receiving Center Program The goal of this
program is to identify 9 -1 -1 cardiac patients experiencing a STEMI in the prehospital
setting and transport them to an approved STEMI Receiving Center (SRC) hospital for
definitive diagnosis and treatment
Continued next page
ATTACHED SUPPORTING DOCUMENTS.
• Copy of the description of program elements adopted by the Los Angeles County Board
of Supervisors
• Copy of the Cardiac Care Program Equipment Agreement
FISCAL IMPACT $50,850
Operating Budget: $50,850 Fire Paramedics Equipment Replacement Fund
Amount Requested: $50,850
Account Number. 601 - 400 - 3202 -8105 Unit 3305
Project Phase N/A
Appropriation Required- _Yes X No
ORIGINATED BY DATE. 10/25/06
11
BACKGROUND & DISCUSSION continued
With the Board approving the STEM] Program, $4 million in Measure B Trauma Property
Assessment (ASA) is provided for a one -time only funding to reimburse the paramedic
service provider agencies in Los Angeles County for Initial purchase of 12 -lead
electrocardiograph (EKG) machines and Initial training of paramedic and emergency
medical technician (EMT) personnel on the use of 12 -lead EKG machines
The El Segundo Fire Department has received authorization to receive reimbursement for
the purchase of 12 -lead EKG equipment for two EMS Agency approved ALS units and one
assessment unit The City of El Segundo will initiate the initial purchase through the use of
funds accumulated in the equipment replacement schedule for Rescue Ambulance #3305
The equipment replacement schedule for Rescue Ambulance #3305 is intended to fund
the replacement of our Rescue Ambulance 32 Los Angeles County will provide
reimbursement for the purchase of the three (3) EKG machines within ninety (90) days of
receipt of an invoice The City of El Segundo will place the funds from this reimbursement
back into the equipment replacement schedule for Rescue Ambulance #3305 The
acquisition of this equipment will not require new charges to the equipment replacement
schedule The current annual charges for replacement of EKG equipment should be
adequate to replace the new units in five (5) to eight (8) years
i�J
t=
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Health Services
Lcs ANL EIFS COUNTY
Los Angeles County
Board of Supervisors
Glona Molina
Fv.t Dished
Yvonne B Burke
S.mnd Dhtia
Zev Yaroslaveky
Thvd Wee
Don Knabe
Furth 0%=
Michael D Antonovteh
Fnh okaet
Bruoe A. Channel, MD
Deeca, and ChW hbdol OPmr
John R Cochran HI
cN.rD.puNDiM=r
William Loos, MD
Acting S.N., Muni Okc.r
313 N Figueroa Street, Suite 912
Los Angeles, CA 90012
Tel (213) 2408101
Fax (213) 481 -0503
www ladhs org
To improve health
through leadership,
service and education
September 5, 2006
The Honorable Board of Supervisors
ADOPTED
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
"" 26n &'" SEP0520
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street SZ SACHI A. AMAI
Los Angeles, California 90012 EXECUTIVE OFFICER
Dear Supervisors-
APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION
RECEIVING CENTER STANDARDS, MEASURE B SPECIAL TAX
FUNDING ALLOCATION, CARDIAC CARE PROGRAM
EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT
(All Districts) (4 Votes)
IT IS RECOMMENDED THAT YOUR BOARD-
Approve the attached 2006 Emergency Medical Services (EMS)
Agency ST Elevation Myocardial Infarction (STEMIM Receiving
Center Standards, substantially similar to Exhibit I, and instruct the
EMS Agency to approve and designate qualified pnvate and public
hospitals as STEMI Receiving Centers to provide optimal care for
9 -1 -1 STEMI cardiac patients in Los Angeles County, with
implementation of STEMI Receiving Center standards, effective upon
Board approval
2 Approve $4 million in Measure B Trauma Property Assessment (TPA)
funding one -time only to reimburse the paramedic service provider
agencies identified in Attachment B for initial purchase of 12 -Lead
electrocardiograph (EKG) machines and initial training of paramedic --
and emergency medical technician (EMT) personnel on the use of 12-
Lead EKG machines.
Approve and instruct the Director of Health Services, or his designee,
to offer and execute Cardiac Care Program Equipment Agreements
(Agreement), substantially similar to Exhibit II, with the paramedic
service provider agencies identified in Attachment B, to provide
reimbursement of equipment and framing costs for paramedic first
responders in local fire departments in order to ensure 12 -Lead EKG
capability in prehospital care for 9 -1 -1 patients in Los Angeles County,
at a maximum reimbursement rate of $17,000 per 12 -Lead EKG
machine and $45 00 per hour per attendee for training, for a total
maximum obligation of $4 million, effective upon Board approval
through June 30, 2007
:r
` .11
4 Approve the attached appropriation adjustment to reallocate $4 million
in Measure B TPA funds from Appropriation for Contingencies to
Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07
Department of Health Services (DHS) Adopted Budget.
O
ui
Y �NfOtMF�
I
September 5, 2006
The Honorable Board of Supervisors
ADOPTED
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
"" 26n &'" SEP0520
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street SZ SACHI A. AMAI
Los Angeles, California 90012 EXECUTIVE OFFICER
Dear Supervisors-
APPROVAL OF ST ELEVATION MYOCARDIAL INFARCTION
RECEIVING CENTER STANDARDS, MEASURE B SPECIAL TAX
FUNDING ALLOCATION, CARDIAC CARE PROGRAM
EQUIPMENT AGREEMENT, AND APPROPRIATION ADJUSTMENT
(All Districts) (4 Votes)
IT IS RECOMMENDED THAT YOUR BOARD-
Approve the attached 2006 Emergency Medical Services (EMS)
Agency ST Elevation Myocardial Infarction (STEMIM Receiving
Center Standards, substantially similar to Exhibit I, and instruct the
EMS Agency to approve and designate qualified pnvate and public
hospitals as STEMI Receiving Centers to provide optimal care for
9 -1 -1 STEMI cardiac patients in Los Angeles County, with
implementation of STEMI Receiving Center standards, effective upon
Board approval
2 Approve $4 million in Measure B Trauma Property Assessment (TPA)
funding one -time only to reimburse the paramedic service provider
agencies identified in Attachment B for initial purchase of 12 -Lead
electrocardiograph (EKG) machines and initial training of paramedic --
and emergency medical technician (EMT) personnel on the use of 12-
Lead EKG machines.
Approve and instruct the Director of Health Services, or his designee,
to offer and execute Cardiac Care Program Equipment Agreements
(Agreement), substantially similar to Exhibit II, with the paramedic
service provider agencies identified in Attachment B, to provide
reimbursement of equipment and framing costs for paramedic first
responders in local fire departments in order to ensure 12 -Lead EKG
capability in prehospital care for 9 -1 -1 patients in Los Angeles County,
at a maximum reimbursement rate of $17,000 per 12 -Lead EKG
machine and $45 00 per hour per attendee for training, for a total
maximum obligation of $4 million, effective upon Board approval
through June 30, 2007
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4 Approve the attached appropriation adjustment to reallocate $4 million
in Measure B TPA funds from Appropriation for Contingencies to
Services and Supplies (S &S) in the Fiscal Year (FY) 2006 -07
Department of Health Services (DHS) Adopted Budget.
The Honorable Board of Supervisors
September 5, 2006
Page 2
PURPOSE /JUSTIFICATION OF THE RECOMMENDED ACTIONS.
The purpose of the recommended actions is to 1) authorize the EMS Agency to approve and
designate qualified private and public hospitals in Los Angeles County as STEMI Receiving
Centers (SRC) This will enable the transport of 9 -1 -1 STEM cardiac patients to a SRC for
earlier definitive diagnosis and treatment improving patient outcome, 2) approve DHS EMS to
reimburse 30 paramedic service provider agencies in Los Angeles County a total maximum
aggregate amount of $4 million, for the expense incurred for equipping their paramedic units
with 12 -Lead EKG machines and for training paramedic and EMT personnel on the use of such
equipment; 3) approve DHS EMS to offer and execute cardiac care program equipment
agreements with the paramedic service provider agencies, identified in Attachment B, who
comply with respected medical community recommendations to equip paramedic units with 12-
Lead EKG machines for the early diagnosis of 9 -1 -1 patients with acute myocardial infarction;
and 4) approve an appropriation transfer in the amount of $4 million within the FY 2006 -07 DHS
Adopted Budget to enable DHS EMS to reimburse the paramedic service provider agencies
identified in Attachment B who equip their paramedic units with I2 -Lead EKG machines and
train their paramedic and EMT personnel in the use of such machines.
FISCAL IMPACT/FINANCING
The maximum obligation for the agreements with the local and County paramedic service
provider agencies identified in Attachment B will not exceed $4 million, for the period effective
upon Board approval through June 30, 2007 This is 100% funded by Measure B TPA funds and
is a one -time only expenditure The appropriation adjustment to reallocate $4 million from
Appropriation for Contingencies to S & S in the FY 2006 -07 DHS Adopted Budget is necessary
to cover these obligations.
Any Measure B TPA funds unused at the end of FY 2006 -07 will remain in the Measure B
Special Fund, pending additional uses recommended by DHS and approved by your Board
FACTS AND PROVISIONSILEGAL REQUIREMENTS -
Acute myocardial mfarction (heart attack) remains the leading cause of death of adults in the
United States Survival from a heart attack is largely dependent on prompt recognition and rapid
intervention Data show that the faster a patient can be identified as having an acute heart attack,
the corresponding faster intervention can be delivered in an effort to reduce death of cardiac
tissue and save lives.
Increasingly, there is national interest in developing a systematic approach to the prehospital care
of STEMI cardiac 9 -1 -1 patients supported by organizations such as the American College of
Cardiology and the American Heart Association (AHA) In enacting their Advance Cardiac Life
Support Guidelines, the AHA advocates a 12 -Lead EKG machine as standard equipment on all
paramedic units that handle acute coronary syndrome patients. The United States Senate, in a
letter dated May 31, 2005, also recommended that anyone with symptoms of a possible heart
attack obtain a 12 -Lead EKG as soon as possible and that EMS should transport patients with
heart attack symptoms to specialized facilities In Los Angeles County, the EMS Agency is
working closely with the medical community to develop these recommendations into a cardiac
care program that includes rapid acquisition and interpretation of a 12 -Lead EKG
3 i
The Honorable Board of Supervisors
September 5, 2006
Page 3
The Los Angeles County and City Fire Departments have been integral in the development stages
of the cardiac care program, as recipients of an Annenberg Foundation grant which partially
offsets the cost of 12 -Lead EKG equipment and training for their respective agency's paramedics
The paramedic service provider agencies identified in Attachment B are expected to purchase 12-
Lead EKG equipment by December 31, 2006, with the intent to provide associated training by
June 30, 2007 A one -time allocation, not to exceed $4 0 million in Measure B TPA funding,
would cover equipment and training costs for paramedics and EMT personnel in the 30
paramedic service provider agencies identified in Attachment B to ensure the implementation of
the cardiac care program for STEMI patients Per terms of the Agreement, the County will not
reimburse for equipment and traming previously funded -by other grant funds
Studies have shown that morbidity and mortality due to a STEMI can be reduced significantly if
patients activate the EMS system early, thereby shortening the time to treatment Paramedics
currently transport all cardiac patents to the nearest hospital If the receiving hospital does not
have the SRC capability some of the patients may require secondary transfer to a STEMI facility
However, under the new cardiac care program they would transport the 9 -1 -1 STEMI cardiac
patients to EMS Agency- approved receiving centers As with all other patient destination
policies, the paramedics will utilize the EKG equipment on patients based on established medical
criteria, including County responsible indigent patients Under the authority granted by Title 22,
California Code of Regulations, and as outlined in the EMS System Guidelines issued by the
State EMS Authority, the EMS Agency Medical Director will approve and designate qualified
public and private hospitals in Los Angeles County as STEMI receiving centers Approved
SRCs will meet specific standards as outlined in Exhibit I, and include required equipment and
personnel to provide rapid intervention There are at least 36 hospitals in Los Angeles County
that have the capability to participate as SRCs and have expressed high interest in the program
Participation in the SRC program is voluntary.
The SRC Standards were developed by the Cardiac Technical Advisory Group, under the
leadership of the EMS Agency Medical Director and was comprised of cardiologists, emergency
physicians, fire department personnel, an EMS Commissioner, nurse managers from emergency
departments and cardiac cathenzation laboratories, and a representative from the Hospital
Association of Southern California The SRC Standards have been fully approved by the
County - ordinanced Emergency Medical Services Commission
On July 30, 2002, the Board adopted a resolution for the Measure B special tax ballot initiative
The resolution provides that Measure B TPA funds will be used to pay for the cost of prehospital
care, including care provided in, or en route to, from or between acute care hospitals or other
healthcare facilities The resolution also estabhshed that the special taxis for the purpose of
purchasing or leasing supplies, equipment or materials In accordance with Measure B
objectives, $4 million in Measure B TPA funds will be used to reimburse the paramedic service
provider agencies identified in Attachment B for the initial purchase of 12 -Lead EKG machines
and related training
County Counsel has approved Exhibits I and II as to use and form
Attachments A and B provide additional information
•,i
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The Honorable Board of Supervisors
September 5, 2006
Page 4
CONTRACTING PROCESS
The paramedic service provider agencies executing the attached agreement are current
participants in the County's EMS System and satisfy County criteria and conditions for
participation It is not appropriate to advertise this agreement on the Los Angeles County On-
Line Web Site.
IMPACT ON CURRENT SERVICES
The designation of STEMI SRCs, allocation of Measure B TPA funding, Cardiac Care Program
Equipment Agreements with local and County paramedic service provider agencies and approval
of the appropriation adjustment will help to ensure the delivery of timely and definitive
emergency medical care to 9 -1 -1 STEMI cardiac patients in Los Angeles County.
When approved, this Department requires three signed copies of the Board's action.
Respectfully submitted,
MR1 • U
Officer
BAC
Attachments (5)
c Chief Administrative Officer
County Counsel
Executive Officer, Board of Supervisors
Auditor - Controller
J- 1
SUMMARY OF AGREEMENT
Type of Service
ATTACIEgENT A
This agreement provides for paramedic service provider agencies to be reimbursed by County for
equipment and traming costs to ensure 12 -Lead electrocardiograph (EKG) capability in
prehospital care for 9 -1 -1 patients in Los Angeles County
2 Address and Contact Person:
Department of Health Services — Emergency Medical Services (EMS) Agency
5555 Ferguson Drive, Suite 220
Los Angeles, California 90022
Attention- Carol Meyer, Director
Telephone (323) 890 -7545 Fax- (323) 890 -8536
Email cmeyer @ladhs org
3 Tenn
Effective upon Board approval through June 30, 2007
4 Financial Information-
The maximum obligation for the agreements with the local and County paramedic service
provider agencies identified in Attachment B will not exceed $4 million This is 100% funded by
Measure B Trauma Property Assessment funds The appropriation adjustment to reallocate $4
million from Appropriation for Contingencies to Services & Supplies in the Fiscal Year 2006 -07
Department of Health Services Adopted Budget is necessary to cover these obligations.
5 Primary Geographic Area to be Served
Countywide
6. Accountable for Program Monitorin g
The County's local EMS Agency, i e., the Department's EMS Division
7 Approvals
Emergency Medical Services Agency-
Contracts and Grants Division:
County Counsel
CAO Budget Unit,
Carol Meyer, Director
Cara O'Neill, Chief
Edward A Morrissey, Deputy County Counsel
Leticia Thompson
'J
ATTACHMENT B
PARAMEDIC SERVICE PROVIDER AGENCIES THAT REQUIRE
CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT
1 Alhambra Fire Department
2 Arcadia Fire Department
3 Beverly Hills Fire Department
4 Burbank Fire Department
5 Compton Fire Department
6 Culver City Fire Department
7 Downey Fire Department
8 El Segundo Fire Department
9. Glendale Fire Department
10 Hermosa Beach Fire Department
11 La Habra Heights Fire Department
12 La Veme Fire Department
13. Long Beach Fire Department
14 Los Angeles City Fire Department
15. Los Angeles County Fire Department (Memorandum of Understanding)
16. Los Angeles County Sheriff Department (Memorandum of Understanding)
17. Manhattan Beach Fire Department
18 Monrovia Fire Department
19 Montebello Fire Department
20. Monterey Park Fire Department
2I Pasadena Fire Department
22 Redondo Beach Fire Department
23. San Gabriel Fire Department
24 San Marino Fire Department
25 Santa Fe Springs Fire Department
26 Santa Monica Fire Department
27 South Pasadena Fire Department
28 Torrance Fire Department
29. Vernon Fire Department
30 West Covina Fire Department
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EXHIBIT II
Contract No.
CARDIAC CARE PROGRAM EQUIPMENT AGREEMENT
THIS AGREEMENT is made and entered into this day
of 2006,
by and between COUNTY OF LOS ANGELES
(hereafter "County "),
and
(hereafter "Provider ")
WHEREAS, pursuant to the authority granted under the
Emergency Medical Services System and the Prehospital Emergency
Medical Care Personnel Act (Health and Safety Code, sections
1797, et. seg.), ( "Act ") County has established and maintains an
Advanced Life Support ( "ALS ") system providing services
utilizing Emergency Medical Technicians - Paramedics (hereafter
"paramedics ") for the delivery of emergency medical care to the
sick and injured at the scene of an emergency, during transport
to a general acute care hospital, during interfacility transfer,
while in the emergency department of a general hospital, until
care responsibility is assumed by the regular staff of that
hospital, and during training within the facilities of a
participating general acute care hospital, and
1_ a
1 I1i
J
WHEREAS, under the Act County has designated its Department
of Health Services (hereafter "DHS ") as the local Emergency
Medical Services Agency (hereafter "EMS Agency ") ; and
WHEREAS, the EMS Agency approves paramedic provider
agencies, to render through licensed and accredited paramedic
personnel, ALS level patient care in accordance with policies
and procedures established by the EMS Agency and the State
Emergency Medical Services Authority; and
WHEREAS, the
Fire Department
(hereafter "Provider ") is an approved primary provider of
prehospital emergency medical services with the City of
, and is staffed with certified Emergency
Medical Technician -Is ( "EMT ") and licensed and accredited
paramedics; and
WHEREAS, under Title 22, California Code of Regulations
sections 100144 and 100169, the Medical Director of the local
EMS Agency ( "Medical Director ") may approve policies and
procedures allowing a paramedic to initiate a 12 -Lead
electrocardiogram (12 -Lead EKG) on a patient experiencing chest
pain in the prehospital setting, provided that continuous
quality improvement ( "CQI ") measures are in place as specified
in section 100167 of such regulations; and
-2-
WHEREAS, the EMS Agency has established a systemwide CQI
program as defined and required under Title 22, California Code
of Regulations sections 100136 and 100172; and
WHEREAS, the Medical Director, in consultation with the
Cardiac Technical Advisory Group, has approved and recommended
Countywide implementation of 12 -Lead EKGs for prehospital
emergency medical care, and the addition of 12 -Lead EKG
equipment to the ALS Unit Inventory; and
WHEREAS, Provider desires to utilize 12 -Lead EKG equipment
for Provider ALS units in accordance with prehospital emergency
medical care policies and procedures established by the local
EMS Agency; and
WHEREAS, the EMS Agency agrees to reimburse Provider for
the cost of the initial purchase of 12 -Lead EKG equipment and
the initial training associated with the equipment's use, unless
previously funded by other grant funds; and
WHEREAS, the parties agree to cooperate with each other and
with paramedic base hospitals within the County for the
development and implementation of approved ST Elevation
Myocardial Infarction ( STEMI) Receiving Centers which will serve
as a destination for 9 -1 -1 patients who are experiencing a STEMI
as determined by a 12 -Lead EKG administered in the field by an
ALS Unit; and
-3-
WHEREAS, County's authority for this Agreement is found in
Health and Safety Code section 1797.252, Title 22, California
Code of Regulations section 100169, and Government Code section
26227; and
WHEREAS, the parties agree that Provider does not waive its
"grandfather" status, if applicable, under California Health and
Safety Code section 1797.201, and that this agreement is solely
for the purpose of establishing terms and conditions of
reimbursement by County to Provider for the initial purchase of
12 -Lead EKG equipment and associated training, and does not
impact any of Provider's present or future rights under Health
and Safety Code section 1797.201.
NOW, THEREFORE, the parties agree as follows:
1. BASIS AND PURPOSE: The basis of this Agreement is the
desire and intention of the EMS Agency to cooperate in the
operations of each party's component of the emergency medical
care delivery system, consistent with each party's other health
services activities and fiscal requirements and the duties and
responsibilities of the County and its EMS Agency. The
Agreement's purpose is to establish, in a manner reflective of
such cooperative basis, the designated rules, duties and
responsibilities of the parties with respect to the matters
addressed herein
4 iii;
2 TERM: The term of this Agreement shall commence upon
Board approval and shall continue in full force and effect to
and including June 30, 2007.
In any event, this Agreement may be canceled at any time' by
either party by the giving of at least one - hundred - eighty (180)
calendar days advance written notice thereof to the other party.
3. ADMINISTRATION: The Director of DHS or designee shall
have the authority to administer this Agreement and subsequent
amendments, if any, on behalf of County. The Provider's Fire
Chief or designee is authorized to administer this Agreement and
subsequent amendments, if any, on behalf of Provider.
4. RESPONSIBILITIES OF THE COUNTY RELATING TO THE
PURCHASE OF 12 -LEAD EKG EQUIPMENT AND TRAINING:
A. County agrees to reimburse Provider for the
initial purchase of 12 -Lead EKG equipment and for the
initial training of paramedic and EMT personnel in the use
of 12 -Lead EKG equipment, at the rates and per terms
specified in Subparagraphs B and C, hereinbelow.
B. REIMBURSEMENT FOR 12 -Lead EKG PURCHASE:
Reimbursement shall be made by County to Provider within
ninety (90) days of receipt of a complete and correct
invoice from Provider for the initial purchase of 12 -Lead
EKG equipment in accordance with the rate of reimbursement
_5_ r:r
specified hereunder. Reimbursement by County to Provider
shall be limited to the purchase of one (1) 12 -Lead EKG
machine per approved ALS Unit, to be purchased by Provider
no later than December 31, 2006. County's reimbursement to
Provider shall not exceed a total maximum amount of
Seventeen Thousand Dollars ($17,000) per 12 -Lead EKG
machine, excluding any vendor credit for exchange of
existing EKG equipment. All vendor credit for exchange of
existing equipment for new 12 -Lead EKG equipment shall be
applied to the purchase cost prior to County's
reimbursement to Provider. Notwithstanding the foregoing,
the County shall not reimburse Provider for the purchase of
a 12 -Lead EKG machine if Provider has already received
funding from a grant or any other third party source to
offset the cost of such machine.
C. REIMBURSEMENT FOR INITIAL TRAINING:
Reimbursement shall be made by County to Provider within
ninety (90) days of receipt of a complete and correct
invoice from Provider for initial training of Provider's
paramedic and EMT personnel in the use of 12 -Lead EKG
equipment. Such invoice must include rosters from initial
training that identify each attendee, each attendee's
classification (paramedic or EMT),date of training, and
total hours of initial training. Reimbursement by County
to Provider shall be limited to the initial training
completed no later than June 30, 2007, and as described
herein. County's reimbursement to Provider shall not
exceed a total maximum amount of Forty -Five Dollars
($45.00) per hour of initial training per attendee, limited
to one category of training per attendee, for the following
maximum hours,:
TRAINING CATEGORY
TMMVTTnvv
ACLS Paramedic
(includes 12 -Lead EKG training)
12 -Lead EKG Paramedic
12 -Lead EKG EMT
MAXIMUM HOURS
ON
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E
D. Reimbursement by County to Provider shall be made
in the order that invoices are received from all Providers
under this Agreement (first -come, first- served basis).
Providers that have not received previous grant funding for
reimbursement of expenditures described in Section 4,
Subparagraph A of this Agreement, shall have priority for
reimbursement. Reimbursement shall be made by'County to
Provider for 12 -Lead EKG equipment purchased by Provider no
later than December 31, 2006, and for initial training of
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Provider's paramedic and EMT personnel on the use of such
equipment that is completed no later than June 30, 2007.
5 RESPONSIBILITIES OF PROVIDER RELATING TO THE PURCHASE
OF 12 -LEAD EKG EQUIPMENT AND TRAINING:
A. Provider shall be responsible for the selection
of a vendor and the initial procurement of 12 -Lead EKG
equipment under the terms of the group purchase plans
developed by the Los Angeles Chapter of the California Fire
Chiefs Association. Provider agrees to equip each approved
ALS Unit within its agency with each 12 -Lead EKG machine
purchased under terms of this Agreement. Purchase of said
equipment must be made by Provider no later than December
31, 2006, to qualify for reimbursement by County.
B. Provider shall coordinate and arrange for the
initial training of paramedic and EMT personnel in the use
of 12 -Lead EKG equipment. Such training must be completed
no later than June 30, 2007, to qualify for reimbursement
by County.
C. Provider shall submit an invoice to County that
clearly reflects and provides reasonable details for said
purchase of 12 -Lead EKG equipment. Reimbursement by County
will be subject to the terms as set forth in Section 4,
Subparagraphs B, C, and D of this Agreement. Invoice(s)
L�J�
shall be forwarded by Provider to the EMS Agency, 5555
Ferguson Drive, Suite 220, Commerce, California 90022. All
invoices shall be submitted by Provider to County within
thirty (30) days after purchase of said EKG equipment, with
respect to the purchase deadline as set forth in Section 5,
Subparagraph A of this Agreement.
D. Provider shall submit an invoice to County that
clearly reflects and provides reasonable details of the
initial training of paramedics and EMT personnel on the use
of 12 -Lead EKG equipment. Reimbursement by County will be
subject to the terms set forth in Section 4, Subparagraphs
C and D of this Agreement. Invoice(s) shall include
roster(s) from initial training that identify each
attendee, each attendee's classification (paramedic or
EMT), date of training, and total hours of initial training
per attendee. Invoice(s) shall be forwarded by Provider to
the EMS Agency, 5555 Ferguson Drive, Suite 220, Commerce,
California 90022. Invoice(s) shall be submitted by
Provider to County within thirty (30) days after training
is completed, with respect to the training deadline as set
forth in Section 5, Subparagraph B of this Agreement.
9- A. 0 1
E. Provider shall submit upon request by the EMS
Agency, accurate and complete data pertaining to
prehospital emergency medical care of STEMI patients.
F. Provider shall be responsible for: (1) all
maintenance of 12 -Lead EKG equipment purchased under terms
of this Agreement and beyond, (2) expenditure for purchase
of all replacement 12 -Lead EKG equipment, (3) expenditure
for additional and /or future 12 -Lead EKG equipment
purchased after December 31, 2006, and (4) expenditure for
training on the use of 12 -Lead EKG equipment that occurs
after June 30, 2007.
G. Provider agrees to utilize any 12 -Lead EKG
equipment subject to this Agreement in a manner consistent
with standards, policies, and procedures of the EMS Agency.
Provider agrees that in such utilization it shall provide
prehospital care as needed without regard to a person's
ability to pay.
6. INDEPENDENT CONTRACTOR STATUS: This Agreement is by
and between County and Provider and is not intended, and shall
not be construed, to create the relationship of agent, servant,
employee, partnership, joint venture, or association, between
County and Provider. Provider understands and agrees that all
the Provider employees performing services on behalf of Provider
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under this Agreement are, for the purposes of worker's
compensation liability, employees solely of Provider and not of
County.
7. INDEMNIFICATION: Each party (Indemnifying Party)
shall indemnify, defend, and hold harmless the other, and the
other's Special Districts, elected and appointed officers,
employees, and agents from and against any and all liability,
including but not limited to demands, claims, fees, actions,
costs and expenses (including attorney and expert witness fees)
arising from or connected with the Indemnifying Party's acts
and /or omissions arising from and /or relating to this Agreement.
6. MAXIMUM COUNTY OBLIGATION: County has allocated a
maximum total amount of Four Million Dollars ($4,000,000.00) for
reimbursement of allowable costs incurred by all Providers under
terms of this Agreement. The parties acknowledge that this
funding is comprised by revenue generated by Measure B,
Preservation of Trauma Centers and Emergency Medical Services
annual special tax as allocated by the County Board of
Supervisors (Measure B Trauma Property Assessment [TPA) Funds).
The parties further acknowledge that, following all due payment
by County to all Providers under terms of this Agreement, any
Measure B TPA funds unused at the termination of this Agreement
.L JJ
shall remain in the Measure B Special Fund, pending additional
use subject to approval by the County Board of Supervisors.
9. MERGER PROVISION: The body of this Agreement, and any
exhibits attached hereto, fully express all understandings of
the parties concerning all matters covered and shall constitute
the total Agreement. No addition to or alteration of the terms
of this Agreement, whether by written or verbal understanding of
the parties, their officers, agents, or employees, shall be
valid unless made in the form of a written amendment to this
Agreement which is formally approved and executed by the
parties.
10. COMPLIANCE WITH HEALTH INSURANCE PORTABILITY AND
ACCOUNTABILITY ACT OF 1996: The parties acknowledge the
existence of the Health Insurance Portability and Accountability
Act of 1996 and its implementing regulations ( "HIPAA ").
Provider understands and agrees that as a provider of medical
treatment services, it is a "covered entity" under HIPAA and, as
such, has obligations with respect to the confidentiality,
privacy and security of patients' medical information, and must
take certain steps to preserve the confidentiality of this
information, both internally and externally, including the
training of its staff and the establishment of proper procedures
-12 1 J 4
for the release of such information, and the use of appropriate
consents and authorizations specified under HIPAA.
The parties acknowledge their separate and independent
obligations with respect to HIPAA, and that such obligations
relate to transactions and code sets, privacy, and security.
Provider understands and agrees that it is separately and
independently responsible for compliance with HIPAA in all these
areas and that County has not undertaken any responsibility for
compliance on Provider's behalf. Provider has not relied, and
will not in any way rely, on County for legal advice or other
representations with respect to Provider's obligations under
HIPAA, but will independently seek its own counsel and take the
necessary measures to comply with the law and its implementing
regulations.
Provider and County understand and agree that each is
independently responsible for HIPAA compliance and agree to take
all necessary and reasonable actions to comply with the
requirements of the HIPAA law and implementing regulations
related to transactions and code set, privacy, and security.
Each party further agrees to indemnify and hold harmless the
other party (including their officers, employees, and agents),
for its failure to comply with HIPAA.
13 x�
11 NOTICES: Any and all notices required, permitted, or
desired to be given hereunder by one party to the other shall be
in writing and shall be delivered to the other party personally
or by United States mail, certified or registered, postage
prepaid, return receipt requested, to the parties at the
following addresses and to the attention of the person named.
The Medical Director shall have the authority to issue all
notices which are required or permitted by County hereunder.
Addresses and persons to be notified may be changed by one party
by giving at least ten (10) calendar days prior written notice
thereof to the other.
A. Notices to County shall be addressed as follows:
1. Department of Health Services
Emergency Medical Services Agency
5555 Ferguson Drive, Suite 220
Commerce, California 90022
Attention: Director
2. Department of Health Services
Contracts and Grants Division
313 North Figueroa Street, 6th Floor East
Los Angeles, California 90012
Attention: Division Chief
3. Auditor - Controller
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 525
Los Angeles, California 90012
Attention: Director
14 iJG
B. Notices to Provider shall be addressed as
follows:
1.
IN WITNESS WHEREOF, The Board of Supervisors of the County of
Los Angeles has caused this Agreement to be subscribed by its
-15-
�s7
Director of Health Services and Provider on its behalf by its
duly authorized officer, the day, month, and year first above
written.
CITY OF
By
APPROVED AS TO FORM:
CITY ATTORNEY
M
City Attorney
COUNTY OF LOS ANGELES
By
Bruce A. Chernof, M.D.
Director and Chief Medical
Officer
APPROVED AS TO PROGRAM:
Department of Health Services
By
Carol Meyer, Director
Emergency Medical Services
Agency
APPROVED AS TO FORM
BY THE OFFICE OF THE COUNTY COUNSEL
Deputy
APPROVED AS TO CONTRACT
ADMINISTRATION:
Department of Health Services
By
Cara O'Neill, Chief
Contracts and Grants
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��s
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: November 8, 2006
AGENDA HEADING: Consent Agenda
Consideration and possible action to waive the formal bidding process on the purchase of
five fully equipped BMW police motorcycles for the El Segundo Police Department Traffic
Division (Fiscal Impact not to exceed $116,000 in equipment replacement funds)
RECOMMENDED COUNCIL ACTION.
1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and
utilize an existing Culver City RFP
2) Approve the purchase of five new BMW Motorcycles using equipment replacement
funds
3) Approve the retention of three existing BMW motorcycles for training use, spares
and during special event deployments
4) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
Currently, El Segundo Police Officers assigned to the Traffic Division use the BMW 1150 RT-
Police Motorcycle The police department has five BMW motorcycles which were purchased
under a three year contract in 2003 At the conclusion of the contract, the city has the option
to return them to BMW for a refund as part of a buyback program
In Fiscal year 02/03, the five BMW motorcycles were placed into the equipment replacement
fund There is currently $116,000 in the fund for the replacement of these motorcycles which
were up for replacement in FY 2005/06 The total cost for five new BMW motorcycles and
accessories is $113,132
Members of the police department Traffic Division conducted research on the three current
manufacturers offering motorcycles for police work Based upon this research, it was
determined that the BMW motorcycle is a superior motorcycle for our enforcement needs and
for the safety of the motor officers
Continued
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT:
Operating Budget: $116,000 (Equipment Replacement)
Amount Requested: $116,000
Account Number: 601 -400- 3101 -8104 (Equipment Replacement)
Project Phase:
Appropriation Required: None
ORI6jtJ ED BY-
DATE: October 31, 2006
ac ayt, ief of Polige
REVIEWED DATE: �' D
Jeff rt, City Manager
12
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BACKGROUND & DISCUSSION (continued)
The new BMW R1200RT- Police Motorcycles can be purchased under an existing contract
from Long Beach BMW Motorcycles The purchase would "piggy- back" on an existing Culver
City RFP (Culver City Bid Number 1333)
Further, since acquiring the BMW Police Motorcycles in 2003, the Traffic Division trained a
motor officer as a State Certified Police Motorcycle Instructor This has allowed the police
department to conduct quarterly training at a local facility maintaining proficiency of our current
riding motor officers It has also allowed us to keep previously trained motor officers proficient
in their riding skills so that they may fill in as motor officers when staffing is short This has
afforded the police department the ability to provide traffic and pedestrian safety requests for
pre - planned events (i a Holiday Parade, Homecoming Parade, Little League Parade, Fourth of
July Celebration, Run for Education, etc ) and unexpected deployments involving marches,
rallies and civil disobedience (i a Justice for Janitors) requiring crowd control It is also
anticipated that the new mixed use developments may have an impact on the traffic safety on
the east side of town requiring an increase in demand for motor enforcement
Therefore, it is recommended and requested that the police department be allowed to retain
three of the existing BMW motorcycles One of these motorcycles would be dedicated as a
training motorcycle which will have equipment removed that may incur damage during training
The remaining two motorcycles will be used as spares when the new motorcycles are down for
service or they may be deployed during special events, where the presence of additional motor
officers is beneficial, The two remaining motorcycles will be sold back to Long Beach BMW for
approximately $16,00000 through the BMW Buy -Back Program $11,00000 of the
$16,000 00 amount will be placed in the vehicle operating expense account (001- 400 -3101-
6224) to offset the additional expense of maintaining the three spare motorcycles during the
2006/07 fiscal year
It is further recommended that the 2007/08 vehicle operating expense account be increased
by an additional $11,000 (average maintenance cost per bike is $3,500 annually) for annual
maintenance and operating costs on the three additional motorcycles
The five new BMW motorcycles should be placed into the City's equipment replacement
program with a three -year replacement life span
�4v
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
DESCRIPTION:
MEETING DATE November 8, 2006
AGENDA HEADING: Mayor Pro Tern Busch
Consideration and possible action to direct staff to investigate the potential of establishing a
permanent running and walking path within the Los Angeles Department of Water and Power
right -of -way west of Hillcrest Avenue, between Imperial Highway and Grand Avenue (Fiscal
Impact None)
RECOMMENDED COUNCIL ACTION.
1) Direct staff to investigate and report back to the City Council on the potential of establishing
and permanent running /walking path with the DWP right -of -way west of Hillcrest Avenue, 2)
Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION
Over the past year, I have received several requests from residents about the concept of
developing the informal walk/run paths that have resulted within the section of DWP right -of-
way west of Hillcrest and south of Imperial Highway. Specifically, I believe that it is feasible to
develop safe and attractive run /walk paths in the DWP right -of -way that will afford residents on
the west side of the City additional recreational opportunities, and would tie -in naturally with
the existing running paths adjacent to Imperial Highway, west of Main Street Accordingly, I
am requesting that the City Council authorize staff to investigate the viability and potential cost
of developing those paths and to report those findings back to the Council in the near future
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: N/A
Operating Budget
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE: October 31, 2UU6
Eric B Mavo�Pro Tem
DATE: November 1, 2006
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