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2006 MAR 07 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 7, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4458 Next Ordinance # 1393 001 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters 1 Pulido v City of El Segundo, USDC No 03CV7563 2 City of El Segundo v 2221 Park Place, LASC Case No BC319034 3 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter 1 Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express Corporation/Thomas Properties SPECIAL MATTERS — 0 matter 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 7, 2006 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Roger Kinsey of Pacific Baptist Church PLEDGE OF ALLEGIANCE — Councilmember Eric Busch Next Resolution # 4458 Next Ordinance # 1393 003 PRESENTATIONS - a Presentation of $5,000 donation by the El Segundo Rotary Club to the City of EI Segundo for sponsorship of the 2006 Annual Concerts in the Park series b Proclamation recognizing the important roles played by trees and the young people of our community in improving our hometown quality of life, proclaiming March 11, 2006 as California Arbor Day and inviting the community to plant "Trees to the Sea" in the Imperial Highway median strip from 9 00 a m to noon on March 11, 2006 ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business OnIY - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Capital Improvement Advisory Committee ( CIPAC). Recommendation - (1) Set date for interviews of candidates to the CIPAC at 6 00 p m , Tuesday, March 21, 2006, to be continued to 6 00 p m , Tuesday, April 4, 2006, If necessary, (2) Alternatively, discuss and take other action related to this Item 004 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 2. Warrant Numbers 2552032 to 2552266 on Register No. 10 in the total amount of $647,015.85 and Wire Transfers from 2/10/2006 through 2/23/2006 in the total amount of $1,320,922.71. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3. City Council Meeting Minutes of February 21, 2006. Recommendation — Approval 4. Consideration and possible action regarding adoption of an Ordinance to increase the City Council's compensation to $900 per month. (Fiscal Impact: $25,020 Recommendation — (1) Second reading by title only and adoption of Ordinance No 1392 amending El Segundo Municipal Code § 1 -4 -3 regarding City Council compensation, (2) Alternatively, discuss and take other action related to this item 5. Consideration and possible action regarding the approval of a professional services agreement with Prosum, Inc. to provide information technology consulting and support services including a turnkey solution for both Active Directory migration and the setup of a new Exchange email server and other regularly scheduled services. (Fiscal Impact: $55,700) Recommendation — (1) Authorize the City Manager to enter into a professional services agreement, as approved to form by the City Attorney with Prosum, Inc ( Prosum) for Information Systems technology consulting and support services in the amount of $135,700, (2) Alternatively, discuss and take other action related to this item 005 6. Consideration and possible action regarding an amendment to the Senior Building Inspector job classification by the Planning and Building Safety Department (PBS). (Fiscal Impact: $700) Recommendation — (1) Approve the amended Senior Budding Inspector lob classification, (2) Adopt a Resolution establishing the new monthly salary range, (3) Alternatively, discuss and take other action related to this item 7. Consideration and possible action regarding the award of contract to Tangram Interiors for office furniture for six workstations in support of the Residential Sound Insulation Program. (Fiscal Impact: $24,450.54) Recommendation — (1) City Council waive the formal bidding process per the Municipal Code and approve the City's use of U S Communities, Fairfax County, VA, competitively solicited Master Agreement #RQ01- 411313 -16, for office furniture with Steeicase (manufacturer) and award contract to the authorized distributor and installers Tangram Interiors, in the amount of $24,450 54, (2) Alternatively, discuss and take other action related to this item Consideration and possible action regarding the purchase of a new shuttle bus from Creative Bus Sales, Inc. at a cost of $64,500 and approval to retire and surplus one used shuttle bus. (Fiscal Impact: $64,500 — AB 2766 Funds) Recommendation — (1) Authorize the purchase of a new alternative fuel shuttle bus from Creative Bus Sales, Inc at a cost of $64,500 under the existing State paratransit bus purchase contract, (2) Authorize staff to surplus and sell one used shuttle bus at auction, (3) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding the approval of an amendment to the existing agreement with CALTROP Corporation to perform construction inspection of public infrastructure to be constructed in conjunction with the Plaza El Segundo Development. (Fiscal Impact: $60,000 amendment to be funded by developer, new contract amount = $1,825,475) Recommendation — (1) Authorize the City Manager to execute an amendment in the amount of $60,000 to the existing agreement with CALTROP Corporation to perform construction inspection of public infrastructure to be constructed in conjunction with the Plaza El Segundo Development bringing the total agreement amount to $1,824,475, (2) Alternatively, discuss and take other action related to this item p0ri 10. Consideration and possible action to accept $5,000 donation from El Segundo Rotary for sponsorship of the 2006 Annual Concerts in the Park series. Recommendation — (1) Accept donation of $5,000 from El Segundo Rotary and apply to the Recreation and Parks Department's Concert in the Park Trust Fund for sponsorship of the 2006 Annual Concert in the Park series, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA E. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 11. Consideration and possible action to increase the compensation of the positions of City Treasurer and City Clerk to $1,300 /month and increase the compensation of the members of the Planning Commission and the members of the Recreation and Parks Commission to $50.00 per meeting. (Fiscal Impact: $7,100 for FY 2005/2006; $14,200 annually) Recommendation — (1) Adopt Resolution increasing the compensation for the positions of City Treasurer and City Clerk and the members of the Planning and Recreation and Parks Commissions, (2) Alternatively, discuss and take other action related to this item Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — 007 Mayor McDowell — 12. Consideration and possible action regarding the City's position on AB 2015 (Lieu), a bill which expands municipal representation on the Southern California Air Quality Management District (SCAQMD) Board of Directors. Recommendation — (1) Authorize the Mayor to execute and forward the attached Resolution, (2) Alternatively, discuss and take other action related to this item PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move Into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE If /0 TIME �' k? a, ', NAME / 008 rodaation Citp of (Et *CgunDo, Cattfortua WHEREAS, Arbor Day was founded by J Sterling Morton and first celebrated in the United States in 1872 as a special day for the planting of trees In the State of California, Arbor Day has been observed since 1911 to enhance appreciation and knowledge of the State's natural wonders WHEREAS, Arbor Day is a time to recognize the value of our community's trees that clean the air, reduce noise, absorb smells, produce life sustaining oxygen, prevent erosion, help conserve energy and water, increase property values, enhance the economic vitality of business areas, beautify our community, and wherever trees are planted, they are a source of joy and spiritual renewal that bring people together as neighbors WHEREAS, El Segundo Arbor Day celebrations have been presented annually since 1988 by TREE MLSKETEERS, a local youth group, and as a result of our City's commitment to its community forest, El Segundo was named a Tree City USA in 2003, 2004 and 2005 WHEREAS, On March 11, 2006 from 9 00 AM to noon, the TREE MUSKETEERS along with 400 volunteers of all ages, will celebrate California Arbor Day by planting 108 Trees to the Sea in the Imperial Highway median strip to create a green noise and pollution barrier between Los Angeles International Airport and the South Bay and to beautify the northern gateway to El Segundo NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California, loin with communities across the State of California in proclaiming March 11, 2006 as California Arbor Day and invite all citizens to plant Trees to the Sea with the TREE MUSKETEERs on March 11th, and to honor trees and the young people of our community for the important roles they play in improving our hometown quality of life ��j,r % >, •�ui rlir / /.roil/ rui�➢ � nr � % /nM� �rirrr�/ /�iYi�Y /i�Y /�iri �N rr 009 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Capital Improvement Program Advisory Committee (CIPAC) RECOMMENDED COUNCIL ACTION: (1) Set date for interviews of candidates to the CIPAC, at 6.00 p m , Tuesday, March 21, 2006, to be continued to 6 00 p m , Tuesday, April 4, 2006, if necessary (2) Alternatively, discuss and take other action related to this Item BRIEF SUMMARY: On February 8, 2006 Mike Rotolo resigned from CIPAC after having been appointed by the City Council to the Planning Commission The term of the CIPAC position expires November 30, 2007 It Is Imperative the position on CIPAC be filled immediately as CIPAC is scheduled to begin Its annual meetings to consider the City's Capital Improvement Program for budgetary consideration An application form to CIPAC and other committees, commissions and boards (CCBs) Is attached or may be obtained at City Hall and filed with the Council Office by interested candidates On December 20th, the Council also approved the LOCAL APPOINTMENTS LIST of COMMISSIONS, COMMITTEES, AND BOARDS, which lists the Positions to Open in Year2006 The list was posted pursuant to Govt Code § 54972 Flung deadlines Candidates for any CCB position may file applications up to 5 00 p m of the Friday before the scheduled Tuesday interview date ATTACHED SUPPORTING DOCUMENTS: Application form Listing of Committees, Commissions and Boards ( "GCBs) - Vacancies for Year 2006, and, Background Information on CCBs and Application form FISCAL IMPACT: N/A ORIGINATED- Date: !J`, adl-bati O Abreu, Executive Assistant Date: l 010 1 �SEG��q APPLICATION c.. (First Name) (Middle) (Last Name) Address Telephone #s Bus Name and Address of Employer Present Occupation If you are a Resident of El Segundo, how many years Have you ever served on a City of El Segundo Committee /Commission /Board? Yes_ No If YES, name the Committee /Commission/Board Term Served If you would like to be considered for more than one CCB, please rate the GCB by order of your preference, i e 1 st, 2nd, 3rd, etc ) ❑ Capital Improvement Program Advisory Committee (" CIPAC) ❑ Community Cable Advisory Committee ❑ Economic Development Advisory Council (" EDAC') ❑ Investment Advisory Committee ❑ Library Board of Trustees ❑ Planning Commission ❑ Recreation & Parks Commission ❑ Senior Citizen Housing Corporation Board ❑ Other ORGANIZATION I From (date) I To (date) I OFFICES HELD II ducation SCHOOL MAJOR GRADUATION DATE /DEGREE kdditional Pertinent Courses or Training Other Pertinent Skills, Experience or Interests Oil., City of El Segundo Application to CCBs Part II Please furnish brief, written responses to the questions below using additional sheets, if necessary 1 Why do you think you should be appointed? What is there specifically in your background training, education and interests which qualifies you as a candidate9 2 What do you see as the objectives /goals of the Committee (s) /Commission(s) /Board(s) you are applying toy 3 How would you help achieve the objectives and goals'? 4 What reservations, if any, do you have about the Committee (s) /Commission(s) /Board(s)? 5 Other comments 6 Please provide the names, addresses, and telephone numbers of three personal references (other than family members) Name Address Phone Name Address Phone Address Date For further information call (310) 524 -2302 You may fax your competed application to (310) 322 -7137, email it to jabreu @elsegundo org, or mad it to City Council, City of El Segundo, 350 Main Street, El Segundo, CA 90245 -3895 CCB52o 011106 CCB Appli at,on rev 012 CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMISSIONS, COMMITTEES, AND BOARDS) Positions to Open in Year 2006 Posted pursuant to Govt Code § 54972 TO APPLY, CONTACT CITY HALL ADMINISTRATION, (310) 524 -2302 TERM EXPIRES /OPENINGS MAY RECREATION & PARKS COMMISSION, (4 Yr Term — No Term Limit - All Residents) Colleen Glynn -Rich (reapptd 614102 to 2nd 4 -yr term) 05/30/06 JUNE LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max 2 Term Limit - All Residents) Darcy Fulmer (apptd 711103 to 15' 3 -yr term) 06/30/06 PLANNING COMMISSION. (4 Yr Term — No Term Limitation) (All Residents) Robin Funk (apptd 6119102 to I" 4 -yr term) 06/30/06 SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term — No Term Limit - All Residents) Paula Rotolo (apptd 614102 to 2nd 4 -yr term) 06/30/06 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE. (4 Yr Term — No Term Limit - All Residents) Brian David Mitchell (apptd 6/19/02 to 1sf 4- yrterm) 10/31/06 NOVEMBER CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE. (4 Yr Term — No Term Limit — 2 Business /3 Residents) Michael Dugan (reapptd 6119102 to 2n" 4- yrterm) 11/30/06 The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply John Van Hook - Small Business Rep - due to resignation effective 11/01/05 no exp Council Approval* December 6, 2005 Posted: December 22, 2005 @ 3:15 P.M. M THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE Oil BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS 1. Capital Improvement Program Advisory Committee: (Public Works) is a 5- member committee, composed of 3 residents and 2 local Business representatives (no residency requirements for business reps) Members serve without compensation, for 4- year terms, without term limits The Director of Administrative Services and the Director of Public Works provide staff support to the committee The committee assists in the development of the 5 -year Capital Improvement Program ( "CIP ") Each year staff proposes CIP projects for a 5 -year period The committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process. In addition to the projects proposed by staff, the committee holds a community workshop each year to receive project requests from the general public The committee generally meets at City Hall, at 7 :00 p.m., on a weekly basis during the months of February, March, April and May, with the goal of finalizing its recommendations to the City Council in June. 2. Community Cable Advisory Committee: (Library & Cable Services) was restructured in July 1994 It is a 5- member committee, composed of residents, who serve without compensation, for 4 -year terms, without term limits The committee acts in an advisory capacity to the Community Cable Manager and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 3 and 22 in the City of El Segundo The Committee meets on the 2nd Wednesday of every month, at 7 00 p m , in the Cable Studio at El Segundo High School Effective June, 2004, this Committee will meet on the 3rd Wednesday of every month at 7:00 p.m., at the El Segundo Library. 3. Economic Development Advisory Council: (Economic Development) is a spin- off of the City /Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91 The Committee was restructured in June 1994 by the City Council to implement the City's Economic Development Strategic Plan It is a 9- member committee, whose members represent a cross - section of the community, and includes both residents and non - residents The committee positions have no term expiration, and members serve without compensation. The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program The committee meets on an "as needed" basis at City Hall. 4. Investment Advisory Committee: (Treasurer /Administrative Services) was established by Resolution #3764 dated June 2, 1992, for the purpose of advising the City Treasurer and City Council on matters pertaining to the investment of the City's idle funds This is a 4- member committee, two are automatic appointments — (City Treasurer and Director of Administrative Services), the other two members (one of whom must be a resident of El Segundo) serve without compensation, for 4 -year terms, without term limits The committee meets quarterly at City Hall on the 3rd Tuesday in March, June, September and December. 0 1,; 5. Library Board of Trustees: (Library & Cable Services) was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq The Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without compensation Trustees serve for 3 -year terms and may not serve for more than 2 consecutive terms The board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with other governmental agencies and civic groups in the advancement of sound planning and programming The board considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards pertaining to library services and programs and makes recommendations for the provision of adequate library services consistent with community needs The board may administer any trust declared or created for the Library and approves the Library's Annual Report to the State Librarian The board meets at 7 :00 p.m., on the 2nd Tuesday of every other month, beginning in January, at the El Segundo Library. 6. Planning Commission: (Planning & Building Safety) was established pursuant to the Planning Laws of the State of California (Sec 65100 - 65106) on August 20, 1946 by City Ordinance #300 The commission is comprised of 5- members who serve with minimal compensation, for 4 -year terms, without term limits The commission makes recommendations to the City Council on the adoption or amendment of the City's General Plan, performs duties with respect to land subdivision, planning and zoning as prescribed by City and State law, and, advises the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities The Commission meets on the 2nd and 4th Thursday of each month, at 7:00 p.m., in City Hall Council Chambers. 7. Recreation & Parks Commission: (Recreation & Parks) was established on March 23, 1938 by Resolution #448 It is comprised of 5- members, who must be residents of EI Segundo Commissioners serve with minimal compensation for 4 -year terms, without term limits The commission advises the City Council on all matters pertaining to recreation, parks, parkways and street trees It makes recommendations to the City Council regarding level of services, policies and assists in implementing Recreation and Parks Department improvements and programs, including youth counseling, senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property The commission meets on the 3`d Wednesday of each month, at 7:00 p.m., in City Hall Council Chambers. 8. Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non - profit corporation formed in 1984 for the construction of the low- income housing facility for seniors, referred to as "Park Vista " The Board was established in 1986 to actively oversee the management, operation, maintenance, and finances of Park Vista The Board enters into an operating agreement with the City Council, and enlists a management company to operate the facility The Board, comprised of 7 directors, all El Segundo residents (per bylaws), serve without compensation, for 4 -year terms, without term limits The Board meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly Avenue, El Segundo. Refer to Park Vista Executive Summary, rev April 2001 Rev 01 -17-06 NOTE. LAX Master Plan Advisory Commission (Administration) was established on May 18, 1999 by Resolution #4114, for the express purpose of assisting the City Council in reviewing the LAX Master Plan and opposing the expansion of LAX The commission was disbanded during the 2004 -2005 Budget process 01-3 Z 8LL Zm m F W � Ua 3 a w r N N W a O n U a Q f LL ° N Q a 0 a a a a LL ° W F Bodo &r��!9 Wm'9RRA:$hA��e °��� N 5 m a° 4 a F 5� F p N N m v °c m 9 m N c $ N a � s a °N ZUm% i a2 Q y O E U n U0 o o ° N L w0 Q J o _ F 2 W f N J 4 O= w 0 N Y U w x U O O > � � 2 Q c# c E � m U q V O m a t m R W ij' m m m W 9mm.Nf ° °5 A w c Nib t R o`ma � � p m � ° u s V m w a g y; c y w o $ 0 W U ° m $Q � a" W e E w < w w rnh EYsq EcEN� o UJ U d (gf vmu i G O W S FO W QII a 11 LL 11 R Q o a LL a m x S o 016 2 0 N O ti pp yy ..ppppmm w mN4om '.nrvmmorvQ�oN a m m LL2 N O Z Z U W ~Z aZO� ZS °O Q aZ m,OZ ZOZZOO=FWm 2W JU r S OOH ttr yLL.gV W a0 227 K pM oow:gm W LL W J 4O. I1�N Q N pia �i?s�awN»w NI�a F � LL d U Z 6 a W 33 zz�� Z O F N 17i 2 2) W Z N a$ ° i O 6 SC Wu~8° as °oFa ° YJmarcrc$$N�agjaLLa��wZ W W LLESpS`a JOw�aoy5<w °° o �yy w5aa orc¢aoiA rlLL O1y°sau <`�oo JaIua5 N �`m dud am .2 UEti?IQim �rcn o Bodo &r��!9 Wm'9RRA:$hA��e °��� N 5 m a° 4 a F 5� F p N N m v °c m 9 m N c $ N a � s a °N ZUm% i a2 Q y O E U n U0 o o ° N L w0 Q J o _ F 2 W f N J 4 O= w 0 N Y U w x U O O > � � 2 Q c# c E � m U q V O m a t m R W ij' m m m W 9mm.Nf ° °5 A w c Nib t R o`ma � � p m � ° u s V m w a g y; c y w o $ 0 W U ° m $Q � a" W e E w < w w rnh EYsq EcEN� o UJ U d (gf vmu i G O W S FO W QII a 11 LL 11 R Q o a LL a m x S o 016 2 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 2/10/2006 THROUGH 2/23/2006 Date Payee Amount Description 2/10106 Federal Reserve 22500 Employee I Bonds 2/10/06 Federal Reserve 10000 Employee EE Bonds 2/10/06 Unumprovident 1,11900 LTC Insurance - Jan & Feb 2/10/06 Unumprovident 5,99372 LTD Insurance - Jan 2/10/06 West Basin 749,892 72 H2O payment 2/13/06 Unumprovident 6,02379 LTD Insurance - Feb 2/15/06 Cal PERS 257,370 55 PERS Retirement 2/15/06 Health Comp 19231 Weekly claims 2/17 2115/06 Lane Donovan Golf Ptr 19,975 83 Golf Course Payroll Trf 2/17/06 La Salle 43,725 00 ABAG payment 2/23/06 IRS 179,185 47 Federal Taxes 2/23/06 Employment Development 35,475 98 State Taxes 2/10- 2/23/06 Workers Comp Activity 21,643 34 SCRMA checks issued 1,320,922 71 DATE OF RATIFICATION: 317/06 TOTAL PAYMENTS BY WIRE- 1,320,922.71 Certified as to the accuracy of the wire transfers by J9 re Date of Administrative Service D to 6 City Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 0 1'1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p rn ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgandes Council Member Busch Council Member Jacobson Present Absent Present Present — arrived at 5 10 p m Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that 54956 9(b) items were threats of litigation regarding the Neil Payne Claim No 06 -04 and Fransen relating to 916 Sheldon Street CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators; as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters Pulido v City of El Segundo, USDC No 03CV7563 City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956.9(c). -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) -0- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING 3 EBRUARY 21, 2006 PAGE NO 1 018 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner: Federal Express Corporation/Thomas Properties SPECIAL MATTERS — 0 matter Council recessed at 6 55 p m. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 2 019 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Bishop Craig Layne of the Church of Latter Day Saints PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides PRESENTATIONS — (a) Council Member Busch presented a Proclamation in recognition of Rotary International's 101 years of service to improving the human condition in local communities and around the world, and proclaiming February 23, 2006 as Rotary International Day in El Segundo ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE. 410. MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 3 020 B SPECIAL ORDERS OF BUSINESS Consideration and possible action to cond, (;t a Public Hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details and purchasing equipment) (Fiscal impact $235,000 from COPS grant fund) Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details and purchasing equipment) (Fiscal impact $235,000 from COPS grant fund) City Clerk Mortesen stated that proper notice was completed and no communications had been received in the City Clerk's Office Jack Wayt, Police Chief, gave a report MOTION by Council Member Jacobson, SECONDED by Council Member Busch to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to adopt Resolution No 4456 approving the use of COPS grant funds for special enforcement details and to purchase equipment related to supplementation of "front line law enforcement" MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT C UNFINISHED BUSINESS 2 Consideration and possible action to select the Los Angeles County Community Development Commission (CDC) to exchange the City of El Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $90,000 at an exchange rate of $0 65 per CDBG dollar, for a total of $58,500 in General Revenue Funds and to allocate the funds to the Community Development Block Grant Home Delivered Meals and Senior In -Home Care programs for Fiscal Year 2006 -2007 Tina Gall, CDBG Consultant, gave a report MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 4 021 MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to adopt Resolution No 4457 authorizing the exchange of CDBG funds with the CDC, authorize the City Manager to execute any and all documents necessary to complete the exchange of funds on behalf of the City and approve allocation of the funds for Home Delivered Meals and Senior In- Home Care projects for Fiscal Year 2006 -2007 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3 Approved Warrant Numbers 2551832 to 2552031 on Register No 9 in the total amount of $617,444 59 and Wire Transfers from 1/27/2006 through 2/09/2006 in the total amount of $891,678 66 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 4 Approved City Council Meeting Minutes of February 7, 2006 5 Approved an annual Professional Services Agreement No 3568 and issuance of blanket purchase order for FY 2005 -06 in excess of $10,000 for Westchester Medical Group — Center for Heart and Health to provide employee fitness - for -duty and executive physical examinations (Fiscal Impact $70,000) Authorized the City Manager to execute the Agreement in a form approved by the City Attorney 6 Approved Agreement No 3569 with Bartel Associates, LLC for actuarial services to determine future medical costs of active and retired employees (Fiscal Impact, $16,000) Authorized the City Manager to execute the Agreement in a form approved by the City Attorney 7 Approved the examination plan for the Personnel Merit System job classification of Park Maintenance Supervisor 8 Approved Professional Services Agreement No 3570 with Willdan for providing an interim Senior Planner to replace the recent vacancy of the position and a part time Associate Planner to address special projects (Fiscal Impact $138,880 — Funding for the services are included in the 2005 -2006 budget. No additional appropriations are necessary Authorized the City Manager to execute the Agreement in a form approved by the City Attorney. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 5 022 Approved Memorandum of Understanding (MOU) No 3571 with the Los Angeles County Metropolitan Transportation Authority (MTA) setting the terms and conditions for the receipt of grant funding in the amount of $1,207,000 for the Nash Street/Douglas Street One -Way to Two -Way Street Conversion Project and approval of the expenditure of Traffic Mitigation fees of $649,900 to cover the required 35% local match METRO Call for Project ID # 8079 and TIP # LAOC8079 (Fiscal Impact MTA Grant Revenue of $1,207,000 and Traffic Mitigation Fees of $649,900) Authorized the City Manager to execute the MOU approved by the City Attorney. Approved expenditure of Traffic Mitigation fees in the amount of $649,900 to cover the required 35% local match 10 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 11 PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH 12 Approved funding related to the costs associated with the production and distribution of Emergency Preparedness materials to all El Segundo residential addresses (Fiscal Impact $15,000) 13 Pursuant to the El Segundo Municipal Code Sec 1 -7 -10, waived the bidding process, piggybacking on a GSA Contract #GS- 07F -6092R with All Traffic Solutions, a division of Intuitive Control Systems, LLC for the purchase of a programmable radar trailer with instALERT Rapid Messenger and five radar feedback signs (Fiscal Impact $37,600 from Office of Traffic Safety Grant) 14. Accepted a cash donation totaling $5,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2006 for supplies, equipment and other resources (Fiscal Impact $5,000 donation) Authorized the City Manager to transfer the monies into the Emergency Services Public Education Account ($4,000) and the CPR General Fund Account ($1,000) 15 Authorized the acceptance of $583,745 in grant funding from the U S Department of Homeland Security, Office of Domestic Preparedness (ODP), under the Urban Area Security Initiative (UASI) for the Fiscal Year 2005 Federal Budget Year (FY2005), Grant #2005 -15, IDES ID #037 -44000 (Fiscal Impact $583,750) Authorized the City Manager to sign a Memorandum of Understanding (MOU) No 3572 with the City of Los Angeles MOTION by Council Member Busch, SECONDED by Council Member Jacobson to approve Consent Agenda Items 3, 4, 5, 6, 7, 8, 9, 12, 13, 14, and 15 MOTION PASSED BY UNANIMOUS VOICE VOTE 410 MAYOR PRO TEM GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA 10 Consideration and possible action to authorize Lieutenant Robert Turnbull to attend the 225th Session of the FBI National Academy from April 1, 2006 to June 9, 2006 (Fiscal Impact $3,000 from Asset Forfeiture Account) MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 6 0 2 J MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to authorize Lieutenant Robert Turnbull to attend the 225"' Session of the FBI National Academy from April 1, 2006 to June 9, 2006 MOTION PASSED BY UNANIMOUS VOICE VOTE 410 MAYOR PRO TEM GAINES ABSENT. 11. Consideration and possible action regarding approval of a Professional Services Agreement (PSA) with Wellness Solutions to provide an employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel. (Fiscal Impact $100,000) Jack Wayt, Police Chief, gave a report MOTION by Council Member Busch, SECONDED by Council Member Boulgarides to approve Professional Services Agreement No 3573 with Wellness Solutions to provide an employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT F NEW BUSINESS 16 Consideration and possible action regarding approval of an Environmental Consultant Professional Services Agreement with Christopher A Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail Center (Fiscal Impact $187,200 — to be reimbursed by project applicant) MOTION by Council Member Jacobson, SECONDED by Council Member Boulgarides to approve an Environmental Consultant Professional Services Agreement No. 3574 with Christopher A Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail center (Fiscal Impact $187,200 — to be reimbursed by protect applicant) Authorize the City Manager to execute the Agreement Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants' and legal services fees and costs MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT 17 Consideration and possible action regarding the approval of submitting comments prepared by RBF Consultants to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report which proposes physical alterations to, and an increase in treatment capacity at the Hyperion Treatment Plant. (Fiscal Impact None) MOTION by Council Member Busch, SECONDED by Council Member Jacobson to authorize the Mayor to sign and forward comments to the City of Los Angeles MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 7 024 G REPORTS — CITY MANAGER — Introduced BIII Crowe, new Assistant City Manager H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK REPORTS — CITY TREASURER K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgandes — 18 Consideration and possible action to Increase the City Council's compensation to $900 per month (Fiscal Impact $25,020 annually) Mark Hensley, City Attorney, read by title only ORDINANCE NO 1392 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE § 1- 4-3 REGARDING CITY COUNCIL COMPENSATION Council Member Boulgandes Introduced the Ordinance Second reading scheduled for March 7, 2006 Requested staff agendize Information regarding City Clerk and City Treasurer compensation Council Member Boulgandes also announced the Pinning Ceremony for new Firefighters, February 22nd at 3 30 0 m Council Member Busch — Reported on South Bay Council of Governments and the Ted Lieu sponsored BIII to Increase the number of members on the AQMD Board and hopefully Increase representation of the South Bay Announced Trees to the Sea, March toward the Ocean, March 11, 2006 at 9 00 a m Stated that 108 trees would be planted and maintenance done on existing trees Council Member Busch also requested that City Commissions' stipends be revisited Council Member Jacobson — Reported on the ICA Conference Mayor Pro Tern Gaines — ABSENT Mayor McDowell — Commented on the AQMD Bill and its process. Stated the current Los Angeles representative supports the legislation Reported on the ICA Conference Also stated that the Capital Improvement Annual Program was to begin and requested interested parties apply for the vacancy on the Committee. MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 8 025 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any Item not on the agenda The Council will respond to comments after Public Communications is closed - NONE MEMORIALS — NONE ADJOURNMENT at 8 03 p m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2006 PAGE NO 9 026 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE, March 7, 2006 AGENDA HEADING, Consent Agenda Consideration and possible action regarding adoption of an ordinance to Increase the City Council's compensation to $900 00 per month (Fiscal Impact $25,020 annually) RECOMMENDED COUNCIL ACTION 1) Second reading by title only and adoption of Ordinance No. 1392 amending El Segundo Municipal Code § 1-4 -3 regarding City Council compensation 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION On February 21, 2006 the City Council introduced an ordinance to amend El Segundo Municipal Code § 1 -4 -3 regarding City Council compensation to increase compensation to the amount of $900 00 per month California Government Code § 36516 specifies that the City Council may only increase its compensation prior to a regularly scheduled municipal election that occurs before the beginning of anew term in office for new or reelected Councllmembers The City Councll last adjusted its compensation in 1990, when it increased the total to $483 00 per month The Government Code allows Councils to increase compensation up to 5% annually If previous Councils had adjusted their compensation 5% annually, the current total would be $1054 33 per month After surveying levels of City Council compensation for other local cities, it is recommended that Ordinance No 1392 be adopted ATTACHED SUPPORTING DOCUMENTS- Ordinance No 1392 FISCAL IMPACT $12,510 for FY 2005/06, $25,020 Annually Operating Budget $105,100 Amount Requested* $12,510 Account Number- 001 - 400 - 1101 -4101 Project Phase* NIA Appropriation Required: Yes ORIGINATED BY- March 1, 2006 City Manager Sill 027 ORDINANCE NO. 1392 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE § 1-4 -3 REGARDING CITY COUNCIL COMPENSATION. The City Council of the city of El Segundo does ordain as follows SECTION 1 El Segundo Municipal Code ( "ESMC ") § 1 -4 -3 is amended to read as follows 1-4 -3 COMPENSATION OF COUNCIL MEMBERS Pursuant to California Government Code § 36516, each city councilmember will receive a salary of nine- hundred dollars ($900 00) per month as compensation for serving on the city council. In addition, councilmembers may also be reimbursed for actual and necessary expenses incurred in the performance of their official duties as determined by city council resolution " SECTION 2 Repeal of any provision of the ESMC, or any other City resolution or ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 3 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 4 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the city of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law Page 1 of 2 028 SECTION 5 This Ordinance will become effective on the 31st day following its final passage and adoption However, pursuant to Government Code § 36516 5, it will not become operative until one or more members of the City Council begins a new term in office PASSED AND ADOPTED this day of 2006 Kelly McDowell, Mayor ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of 2006, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVEDQi F Mark D He y G A r y .2 M H Berger, AsXsyant City Attorney Page 2 of 2 029 EL SEGUNDO CITY COUNCIL MEETING DATE. March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding the approval of a professional services agreement with Prosum Inc to provide information technology consulting and support services including a turnkey solution for both Active Directory migration and the setup of a new Exchange email server and other regularly scheduled services (Fiscal Impact $55,700) RECOMMENDED COUNCIL ACTION. (1) Authorize the City Manager to enter into a professional services agreement, as approved to form by the City Attorney with Prosum, Inc ( Prosum) for Information Systems technology consulting and support services in the amount of $135,700, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION' On September 20, 2005, the City Council adopted the FY 2005 -2006 budget, which included $80,000 for Information Systems technology consulting and support services with Prosum At the end of November 2005 and after the FY 2005 -2006 budget was already adopted, the City was notified by Microsoft that all support is immediately being dropped for Microsoft Windows NT operating system and Microsoft Exchange version 5 5, which the City uses as its primary networking and email system While staff had originally intended to gradually migrate to the these platforms, the elimination of support from Microsoft on the Windows NT operating system is requiring completing the migration to the new operating system much sooner in this fiscal year (Continued on the next page) ATTACHED SUPPORTING DOCUMENTS Exhibits, "A" Compensation Schedule, "B" Scope of Services, "C" Proposal for Services FISCAL IMPACT $55,700 budget transfer Operating Budget, $135,700 Amount Requested $135,700 Account Number: 001 -400- 2101 -4101 $15,700; 001 - 400 - 2502 -4101 $40,000; 001 -400- 2505 -6214 $80,000 Project Phase- Consulting Services Appropriation Required. _ Yes x No (From 2101 -4101 $15,700, 2502 -4101 $40,000 to 2505 -6214 $55,700) ORIGINATED BY DATE. v Bret M Plumlee, Director Administrative Services DATE. 3/I City Manager 5 I 0 � BACKGROUND & DISCUSSION (continued) This lack of support makes the City's systems more vulnerable to potential problems or outages The upgrade to any of the newer Microsoft network systems requires a conversion to their new administrative database called "Active Directory" This conversion is a one -time effort that is beyond the skills of our existing staff As a result, staff is now requesting to increase the scope of services with Prosum, Inc by $55,700 to a total of $135,700 The additional $55,700 in funding will be transferred from budgeted salary and benefits savings within the Administrative Services and City Manager departments for open or recently filled staff positions and no new appropriation is required Prosum will provide a turnkey solution including both the Active Directory migration and the setup of a new Exchange email server Once the system is tested, Prosum will assist in the migration of users from the previous system to the new one in a manner that is minimally disruptive to the users Prosum is a Gold Certified partner with Microsoft, and is one of only a handful of infrastructure service providers in the Los Angeles area to have obtained 'Managed Partner' status with Microsoft Several of Prosum's Active Directory and Exchange 2003 designs have been validated by Microsoft Consulting Services The City has utilized the services of Prosum for network consulting and support for several years in areas such as network design and management, software updates, personal computer maintenance, web updates, and specialized Police communications systems The Prosum consultants have an extensive knowledge of the City's network infrastructure and software setup, which can significantly reduce billable time This project has been reviewed and approved by the Executive Technology Review Committee (ETRC) Staff has checked with other cities to see how they handled the migration to the new systems Approaches varied from completing the project with all in -house staff to completing it by outsourcing it entirely, however, the overall cost and duration of the efforts are comparable to what staff is now recommending This agreement with Prosum will allow Information Systems staff to continue to respond to daily and ongoing technical requests while completing top priority projects such as addressing the need for additional disk storage citywide, technical support for area code change, assistance with Library technical problems, and participation in emergency training and citywide disaster drill Other ongoing and future high priority technical projects include technical support and setup for the expanded Residential Sound Insulation program and improvements to the West Garden office area, enhancement of security on city website, and updates of the operating systems for CLASS software and the Eden Financial System 031 Exhibit "A" Compensation Schedule Routine Support $ 47 50 /Hr Network Technician $ 72 50 /Hr System Specialist $145 00 /Hr 032 Exhibits: "B" Scope of Services & "C" Proposal for Services Prosum consultants will perform a turnkey installation and migration to Microsoft Active Directory and Microsoft Exchange Server 2003 in coordination with City staff, including the following steps 1 Install / Configure / Patch a new Windows 2003 Domain Controller 2 Install / Configure / Patch a secondary Windows 2003 Domain Controller 3 Configure OU Structure 4 Configure AD Sites, FSMO Roles and Global Catalog 5 Configure and test Group Policies 6 Install / Configure Network Services including DNS, WINS, and DHCP 7 Install backup agents and ensure the new Active Directory servers are added to backups 8 Migrate DNS, WINS, and DHCP services to the Active Directory domain controllers 9 Prepare Active Directory for Exchange 2003 10 Verify full backup of Exchange 5 5 and NT 4 domain 11 Install / Configure the Active Directory Connector (ADC) 12 Install / Configure / Patch a new Microsoft Exchange 2003 Server and loin the existing 5 5 organization 13 Install / Configure / Patch a new Exchange 2003 front -end server 14 Configure OWA and RPC proxy on front -end server 15 Purchase and install server certificate for the new front -end server 16 Install backup agents and ensure the new Exchange servers are added to backups 17 Configure Iron Port to accept mad relay from new Exchange 2003 servers 18 Create test users on the new Exchange 2003 servers and test mad -flow 19 Migrate a test users mailbox from Exchange 5 5 to 2003 20 Test new OWA functionality 21 Test RPC over HTTP functionality 22 Begin mailbox migrations 23 Knowledge transfer to El Segundo's Exchange administrator In addition, Prosum will provide one consultant working approximately 32 hours per week for processing work orders, troubleshooting MS Office problems, troubleshooting personal computer problems, deploying personal computers, laptops and software Other tasks for this consultant will include • Banc network support • Disaster planning and preparation for Citywide disaster drill • Server updates • Creating and deploying PC images • Web server changes • Security testing and mitigation o3' • New system design • Library server problems • PC deployment • Transfer business license database to laptop Kiosk configuration 034 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2006 AGENDA ITEM STATEMENT AGENDAHEADING: Consent Agenda Consideration and possible action regarding an amendment to the Senior Building Inspector job classification by the Planning and Building Safety Department (PBS) (Fiscal Impact: $700) COUNCIL ACTION: 1 Approve the amended Senior Building Inspector job classification, 2 Adopt a Resolution establishing the new monthly salary range, and 3 Alternatively, discuss and take other action related to this action. BACKGROUND & DISCUSSION' Staff proposes to amend the job classification for the position of Senior Building Inspector to be more In conformance with the assigned duties During the last couple of years the position has been assigned more supervisory responsibility by the addition of the front counter staff. In addition, the expansion of the Residential Sound Insulation Program requires more Involvement of the Senior Building Inspector in the permitting and Inspection process. The amended fob description will allow the position to move to the Supervisory and Professional Employees Association ATTACHED SUPPORTING DOCUMENTS: 1 Class Specification for Senior Building Inspector, 2 Resolution establishing the monthly salary range FISCAL IMPACT: Operating Budget- N/A Amount Requested: N/A Account Number- N/A Project Phase, N/A Appropriation Required:_ Yes X No �z Seimone JUr IS, Plannin and Building Safety Director REVIEWED DATE Yl/ ,/ Je t art, City Manager 6 035 City of El Segundo, CA Job Description Job Code: 620 SENIOR BUILDING INSPECTOR Definition: Under general supervision, supervises, leads and coordinates building inspection - related work, and inspects all phases of construction, alteration and repair of buildings and other structures, and enforces compliance with building, plumbing, electrical and mechanical codes and laws Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, schedules, coordinates, supervises and participates in the work of staff engaged in the inspection of commercial, industrial, and residential buildings and issuance of permits at the front counter, evaluates work performed to ensure compliance with established procedures Reviews construction plans and specifications and issues permits, conducts field inspections of the various phases of residential, industrial and commercial building construction for compliance with state and local building codes and regulations, checks for grade and quality of materials used in construction Utilizes computerized inspection management program to monitor service, inspections performed, maintains records and logs of work performed, and equipment and staffing usage, prepares reports Investigates code violations and prepares reports of findings, orders corrective action and posts stop -work notices, coordinates preparation of non - complying cases for prosecution, presents testimony in Court Determines alternative methods to achieve code compliance involving application of related laws, ordinances and regulations, confers with City Attorney, City staff, property owners and others regarding code enforcement Interprets building codes and related requirements and advises contractors, architects and the public, coordinates construction progress with other City departments or division and external agencies, performs plan check for commercial plumbing, mechanical and electrical projects Maintains records of inspections, prepares reports, conducts studies and investigations of issues related to building, planning and development PSPC 1 10/99 036 Senior Building Inspector Participates in providing assistance to the public and assists other City staff involved in related activities Responds to complaints and determines appropriate corrective action, coordinates activities with other City staff to resolving complaints as necessary Knowledge. Skills and Other Characteristics: Knowledge of basic principles and practices of supervision Knowledge of principles, practices and techniques of building inspection Knowledge of building related federal, state and local laws, rules, regulations, policies and procedures Knowledge of building tools and materials, and methods of building construction and inspection Knowledge of accepted safety methods Skill assigning and reviewing work. Skill interpreting, applying and explaining building plans, blueprints, specifications and building codes. Skill making arithmetical computations rapidly and accurately Skill communicating effectively both orally and in writing. Skill dealing constructively with conflict and developing effective resolutions Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public Workin¢ Conditions: Regularly requires climbing ladders and scaffolds, walking on roofs and crawling under houses Occasional potential exposure to hazardous conditions when inspecting commercial/industrial locations Regular exposure to very loud noise, high heat areas and very cold conditions Work and drive in all weather conditions Licensing/Certification Requirements: Certification as a Building Inspector by the International Code Council, ICC certification in Plumbing, Mechanical, Electrical and Plan Review. A valid California drivers license Minimum Qualifications: Completion of a two -year certificate /associates degree in Building Inspection technology and four (4) years progressively responsible experience in one or more of the general building trades, construction, inspection or a related field, including experience reviewing and /or coordinating the work of others, or an equivalent combination of education and experience PSPC 2 10/99 037 RESOLUTION NO. A RESOLUTION ESTABLISHING A SALARY RANGE FOR THE REVISED JOB CLASSIFICATION OF SENIOR BUILDING INSPECTOR BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council approves the following basic monthly salary ranges for the new lob classifications of Residential Sound Insulation Manager, Construction Coordinator, and Property Owner Coordinator Senior Budding Inspector STEP A STEP B STEP C STEP D STEP E Range 42S -bi $5421 $5692 $5977 $6275 $6589 SECTION 2 The City Clerk will certify to the passage and adoption of this Resolution, will enter the same in the book of original Resolutions of said City, and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted SECTION 3 This Resolution will remain effective until superseded by a subsequent resolution SECTION 4 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this 7th day of March , 2006 Kelly McDowell, Mayor ATTEST Cindy Mortesen, City APPROVED A O Mark D Hens y By K rl H ABerger, Assistant City Att 0138 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2006, and the same was so passed and adopted by the following vote NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of .2006 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 03;) EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE March 7, 2006 AGENDA HEADING. Consent Consideration and possible action regarding award of contract to Tangram Interiors for office furniture for six workstations in support of the Residential Sound Insulation Program (Fiscal Impact = $24,450 54) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Recommend that City Council waive the formal bidding process per the Municipal Code, and approve the City's use of U S Communities, Fairfax County, VA, competitively solicited Master Agreement #RQ01- 411313 -16, for office furniture with Steelcase (manufacturer) and award contract to the authorized distributor and installers Tangram Interiors, in the amount of $24,450 54, and /or (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION' As City Council is aware, in January 2006 a settlement agreement was reached with the City of Los Angeles and other parties which resulted in substantial funding increase to the City's Residential Sound Insulation Program and projected to result in the treatment of 300 residences per year To support this effort, City Council has approved the addition of four (4) additional full time staff members This proposed contract with Tangram Interiors would be to provide the approved City standard furniture for six (6) workstations — four (4) workstations for the new City staff and two (2) workstations for full time design consultants (continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Amount Requested: Account Number. Account Number: Appropriation Required: $24,450.54 (PW) 301 -400- 8201 -8475 ($19,560) (RSI) 116 -400- 0000 -5204 ($4,890) Yes ORIGINATED BY: DATE. February 27, 2006 6 J✓A (:7ames S O'Neill, RSI VIEWgDAYy Manager U�i,� 7 BACKGROUND & DISCUSSION (Continued). Staff is proposing that eighty percent (80 %) of the costs ($19,560 43) would be covered by money allocated towards City Hall improvements, as the furniture would remain the property of the City after the completion of the RSI Program, and twenty percent (20 %) of costs ($4,890 11) would be covered by the RSI Program as an operating expense In mid 2000, a Council subcommittee was formed that included a City Council Member, the City Manager and two department heads working with Chelsea Design Group, to establish design and color standards for future City Hall improvements and office furniture finishes were among the areas established The furniture proposed for this contract meets the standards selected by the sub - committee and approved by the City Council 041 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Aaenda Consideration and possible action regarding the purchase of a new shuttle bus from Creative Bus Sales, Inc at a cost of $64,500 and approval to retire and surplus one used shuttle bus (Fiscal Impact = $64,500, AB 2766 Funds) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the purchase of a new alternative fuel shuttle bus from Creative Bus Sales, Inc at a cost of $64,500 under the existing State paratranstt bus purchase contract, (2) Authorize staff to surplus and sell one used shuttle bus at auction, and (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION. The City maintains a shuttle bus fleet to provide Dial -a -Ride shuttle service citywide and to provide fixed route transit service along two fixed routes (Beach Shuttle and Lunchtime Shuttle) The fleet consists six fifteen -seat shuttle busses in full -time rotation and one reserve unit. Five are powered by gasoline and two are powered by propane. The oldest bus is a 1993 gasoline powered model with over 104,000 miles (unit 6471) This unit is in poor condition and needs to be retired from service It is recommended that unit 6471 be surplused and replaced with a new propane fueled shuttle bus (Please see "Background and Discussion" on following page) ATTACHED SUPPORTING DOCUMENTS: State Contract Price Quote FISCAL IMPACT- Operating Budget: $72,500, AB 2766 Funds Amount Requested: $64,500 Account Number: 115 - 400 -0000 -8105 Project Phase: Vehicle Purchase Appropriation Required: No • UQ ' ti BACKGROUND & DISCUSSION: (continued) The State of California entered into a contract with Creative Bus Sales, Inc. in 2004 pursuant to a competitive bidding process It is recommended that the City take advantage of the competitive pricing available under the State's existing contract with Creative Bus Sales. The State contract covers the base model and required options are provided at additional cost The bus recommended for purchase includes options such as a propane retrofit and a wheelchair lift To verify that Creative Bus Sales' price was competitive with the additional required options, staff requested quotes from two independent dealers as well Creative Bus Sales' price was the lowest as indicated below 1. Creative Bus Sales, Inc $64,467.03 2 A — Z Bus Sales, Inc $67,11782 3 BUSWEST $72,21358 The City has budgeted for this purchase through the FY 2005 -2006 Planning and Budding & Safety Department budget, Air Pollution Reduction Fund The State provides these funds to City pursuant to AB 2766 to implement emission reduction programs such as Dial -A -Ride programs or the purchase of alternative fuel vehicles. This purchase is an eligible AB 2766 expense 043 Contract (Not Mandatory) 1- 02 -23 -15 Rev. F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 1 of 8 STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES- PROCUREMENT DIVISION Contract (Not Mandatory): 1- 02 -23 -15 Rev.: F 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PARATRANSIT BUSES SUPPLEMENT NO.5 EFFECTIVE DATES 3/20/2002 Through 3/19/2006 SUPERSEDES CONTRACT NO 1- 00 -23 -15 AREA STATEWIDE DISTRIBUTION CALIF. STATE & LOCAL AGENCIES BUYER NAME. SHERRY JACOBS BUYER PHONE 916 - 375 -4450, CALNET 480 -4450 VENDOR ID 194980 NAME A -Z BUS SALES INC ADDRESS 1900 S RIVERSIDE AVE COLTON, CA 92324 CONTACT JAMES H O'CONNELL 909 - 781 -7188 F AX 909- 781 -4905 TERMS OF PAYMENT NET 45 DAYS FOB Destination MINIMUM ORDER ONE BUS OR MINIVAN VENDOR ID 235927 NAME CREATIVE BUS SALES, INC ADDRESS 13501 BENSON AVENUE CHINO, CA 91710 -5232 CONTACT DON WHITE /JAY HOLZHUTER 909- 465 -5528 FAX 909- 465 -5529 TERMS OF PAYMENT- NET 45 DAYS FOB Destination MINIMUM ORDER ONE BUS OR MINIVAN NOTE TO LINK TO THE SPECIFICATIONS AND THE CONTRACT TERMS AND CONDITIONS, PLEASE LINK TO TKE FOLLOWING www pd dgs ca gcv /contracts /vehic Les htm CONTRACT SUPPLEMENT NO 5 041 Contract (Not Mandatory)- 1- 02 -23 -15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 2 of 8 MARCH 3, 2004 SUBJECT CONTRACT 1- 02 -23 -15 FOR 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PARATRANSIT BUSES IS HEREBY MODIFIED TO REFLECT THE FOLLOWING CHANGE A THE CONTRACT 15 HEREBY EXTENDED TO MARCH 19, 2006 H ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME CONTRACT SUPPLEMENT NO 4 APRIL 1, 2003 SUBJECT CONTRACT 1- 02-23 -15 FOR 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PARATRANSIT BUSES IS HEREBY MODIFIED TO REFLECT THE FOLLOWING CHANGES A IN THE CONTRACT AWARD LETTER DATED MARCH 20, 2002, PARAGRAPH FOUR, DELETE THE FOLLOWING "CONTRACT TERMS AND CONDITIONS INCLUDE FURNISHING THE BUYER WITH A CONTRACT USAGE REPORT EVERY THREE MONTHS AND REPLACE WITH THE FOLLOWING "CONTRACT TERMS AND CONDITIONS INCLUDE FURNISHING THE BUYER WITH A CONTRACT USAGE REPORT EVERY MONTH " B ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME CONTRACT SUPPLEMENT NO 3 OCTOBER 9, 2002 SUBJECT CONTRACT 1- 02 -23 -15 FOR 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PARATRANSIT BUSES I5 HEREBY MODIFIED TO REFLECT THE FOLLOWING CHANGES A EFFECTIVE IMMEDIATELY, CREATIVE BUS SALES, INC NEW ADDRESS IS THE FOLLOWING 13501 BENSON AVENUE CHINO, CA 91710 PHONE 909- 465 -5528 FAX 909- 465 -5529 B ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME CONTRACT SUPPLEMENT NO 2 MAY 28, 2002 SUBJECT CONTRACT 1- 02 -23 -15 FOR 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PARATRANSIT BUSES IS HEREBY MODIFIED TO REFLECT THE FOLLOWING CHANGES A ?LEASE DELETE 2001 VEHICLE SPECIFICATION AND BID REQUIREMENTS FOR MODIFIED MINIVANS PARATRANSIT BUSES, DATED AUGUST 2001 AND REPLACE WITH THE ATTACHED 2001 VEHICLE SPECIFICATION AND BID REQUIREMENTS FOR MODIFIED MINIVANS PARATRANSIT BUSES DATED AUGUST 2001 SOME OF THE PAGES WERE INADVERTENTLY LEFT OUT OF THE ORIGINAL SPECIFICATION ATTACHMENT e ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME CONTRACT SUPPLEMENT NO 1 045 Contract (Not Mandatory)* 1- 02 -23 -15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 3 of 8 APRIL 18, 2002 SUBJECT CONTRACT 1- 02 -23 -15 FOR 2002/2003 MODEL YEAR MODIFIED MINIVANS AND PR9ATRANSIT BUSES IS HEREBY MODIFIED TO REFLECT THE FOLLOWING CHANGES A ON PAGE 9, LINE ITEM 4, THE DESCRIPTION LISTED IS INCORRECT THE CORRECT DESCRIPTION IS " MINI VAN HANDICAPPED TYPE IV " B ON PAGE 9, LINE ITEM 5, THE DESCRIPTION LISTED IS INCORRECT THE CORRECT DESCRIPTION IS " BUS HANDICAPPED TYPE V CNG (SMALL) " C ON PAGE 9, LINE ITEM 6, THE DESCRIPTION LISTED IS INCORRECT THE CORRECT DESCRIPTION IS " BUS HANDICAPPED TYPE VI CNG (LARGE) " D ON PAGE 11, LINE ITEM 10, THE DESCRIPTION LISTED IS INCORRECT THE CORRECT DESCRIPTION IS " MINI VAN HANDICAPPED TYPE IV " D ON PAGE 11, LINE ITEM 11, THE DESCRIPTION LISTED I5 INCORRECT THE CORRECT DESCRIPTION IS " BUS HANDICAPPED TYPE V CNG (SMALL) " E ON PAGE 11, LINE ITEM 12, THE DESCRIPTION LISTED IS INCORRECT THE CORRECT DESCRIPTION I5 " BUS HANDICAPPED TYPE VI CNG (LARGE) " F ON PAGE 3, FIRST PARAGRAPH ENTITLED "OFFICE OF FLEET ADMINISTRATION INSPECTION SERVICES" THESE SERVICES WILL BE ONLY AVAILABLE TO THOSE CUSTOMERS UTILIZING FEDERAL FUNDS THRU THE DIVISION OF MASS TRANSPORTATION G FOR CUSTOMERS WHO DO NOT UTILIZE FEDERAL FUNDS, BUT NEED INSPECTION SERVICES, PLEASE CONTACT THE BUYER OR THE DIVISION OF MASS TRANSPORTATION FOR ASSISTANCE H ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME SCOPE This contract covers the estimated triennial (three -yeas) requirement with an optional two year extension for the State of Cal- fornia and participating 1oca1 agencies (political srbdiv.sions) for Modified Minivans and Paratransit Buses, per the attacbed specifications dated August 2001 METHOD OF ORDERING State agencies and local agencies wall place orders as buses are required during the period specified in the contract The orders will be sent directly to the dealerships State agencies will be sending a Contract /Delegation Purchase Order (STD 65) and local agencies will be sending an internal local agency purchase order CREATIVE BUS SALES WILL ACCEPT ORDERS BY FACSIMILE OR E -MAIL TRANSMISSION Facsimile Number (714) 968 -6144 and (6501 401 -8600 E -Mail Address DONW @CREATIVEBUSSALES CON or SAY@ELDORADOSUSSALES DOM Don White's phone number is (114) 968 -1244 Jay Holzhuter's phone no is (650) 401 -SS00 A -Z BUS SALES WILL ACCEPT ORDERS BY FACSIMILE OR E -MAIL TRANSMISSION Facsimile Number (909) 761 -4905 E -Mail Address JOCONNELL @A -ZBUS COM NOTE E -MAIL ORDERS WILL ONLY BE ACCEPTED FOR CAL BUY PURCHASES FOR MORE INFORMATION REGARDING CAL BUY PURCHASES, PLEASE CONTACT THE BUYER OFFICE OF FLEET ADMINISTRATION INSPECTION SERVICES The Department of General Services, Office of Fleet Administration, Inspection Services Division offers their experience and expertise to any and all agencies purchasing equipment /buses /modified Minivans through this contract These services are available at cost, including required Factory Inspections gout of statel and Final Inspections prior to delivery at the Dealer's place of business These inspections have been, and currently are provided to ensure compliance with Federal requirements related to Federal Grant money For more information please contact Richard Shedd, Assistant Chief, Office of � i Contract (Not Mandatory) 1- 02 -23 -15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 4 of 8 Fleet Administration at 802 Q Street, Sacramento, California, 95814, phone number 916- 321 -2003 or by e -mail address at richard shedd @dgs ca gov F O E POINT There are two FOB Paints, one in Sacramento and the other in Los Angeles All deliveries within the city limits of the FOB Points shall be at no cost Deliveries outside the city limits of the FOB points shall be delivered with the shipping charge prepaid and added to the invoice The ordering agency has the option to pick up the paratransit bus or have the dealership deliver it DELIVERY Dealership shall complete delivery within 210 days after receipt of order (ARO) The successful bidder (dealership) will be required to deliver buses to State and local agencies located in the area in which it received an award PRICE Price to be firm for the duration of the contract period LATE DELIVERY CHARGES The parties to this agreement acknowledge that the fleet operator {customer) shall incur actual damages should the supplier fail to perform the work as called out in the contract and specification on the date set forth herein The parties, therefore, have agreed to late delivery charges in the amount of $35 00 per unit per workday Workdays are Monday through Friday inclusive except when State holidays are observed The parties also agree that the amount specified is not unreasonable nor punitive in nature because both parties have carefully considered the amount specified and believe it to be a reasonable estimate, and not excessive at the time the purchase order is entered into It is agreed, that the supplier will pay the State of California the sum indicated above per unit per workday for each workday the work remains uncompleted or unaccepted by the State The total late delivery charges assessed against supplier shall in no event exceed 25% of the total value of the entire order Location of factory where these buses will be manufactured for lines 1 and 8 Imlay City, MI Location of factory where these buses will be manufactured for lines 2,4,6, and, 7,9,11,13, and 14 Salina, Kansas Contractor's current State Vehicle Dealer License Number 29057 individuals) in the dealership who can be contacted for prices on options, warranty information, and delivery status NAME Anthony Maci)evich PHONE NO (714) 968 -1244 NAME Don White or Jay Holzhuter PHONE NO (714) 968 -1244 or (650) 401 -8500 Contractor intends to use the manufacturer's pre-delivery service Location Fountain Valley, CA and San Mateo, CA ASSIGNMENT OF PAYMENT Please make payment to the following financial institution NAME Deutsche Financial Services, Inc ADDRESS 1633 Des Peres Road 047 Contract (Not Mandatory) 1- 02 -23 -15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A. Page 5 of 8 St Louis, MO 63131 PHONE NO (800) 926 -8099 Location of factory where these buses will be manufactured for lines 3 and 10 Goshen Coach, Elkhart, Indiana Contractor's current State Vehicle Dealer License Number 3412 Individuals) in the dealership who can be contacted for price on options, options, warranty information, and delivery status NAME Jim O'Connell PHONE NO 1909) 781 -7188, Ext 105 NAME Marcelle Seller PHONE NO (909) 781 -7188, Ext 109 Contractor will not use the manufacturer's pre - delivery services CONFIRMATION OF PURCHASE ORDERS Prior to actually placing the order, the contractor shall provide the ordering customer a written confirmation of order The confirmation shall clearly itemize the options which have been added and what changes they make to the features of the standard contract bus and to the base cost of each standard contract bus This will assure that both parties concur that the bus is configured as required by the user and the base contract features, if modified, have been accounted for in terms of both f una ion and that the appropriate cost adjustment(s) have been made ALL EUS SALES MUST REMAIN WITHIN A REASONABLE SCOPE OF THE ORIGINAL EVALUATED BASE CONFIGURATION OF EACH LINE ITEM OR THE PURCHASE WILL BE DEEMED OUTSIDE THE SCOPE OF THIS CONTRACT AND THE STATE WILL ASSUME NO ROLE IN THAT PARTICULAR ORDER ORDER CONFIRMATION The contractor is required to send the ordering agency a written confirmation of receipt of order This applies to all orders issued against this contract Th.s confirmation must be completed within 30 days after receipt of order and must indicate the date the order was placed with the manufacturer Confirmat-ons shall be mailed to the "Charge To" address shown on the order and to the attention of the listed contact person QUANTITY Quantities shown for each line item are estimated and are the anticipated purchasing pattern Actual purchases may vary from this pattern The State will not be obligated to purchase contractor's excess inventory of any line item if actual purchases vary from the anticipated purchasing pattern BUS INSPECTION An Inspector of Automotive Equipment will inspect buses at the dealer's place of business prior to delivery Inspection by local agencies will be at dealer's delivery location or delivery point, as requested by the local agency Buses shall be delivered to accepting agency within two (2) working days of inspection acceptance COST OF NON- SPECIFIED OPTIONS The vehicle user(sl may require optional features or equipment in addition to those required by the original solicitation These equipment options shall be available at no greater than 10% over the manufacturer's costs FACTORY OPTIONS All factory options shall be available and priced at dealer cost plus 108 in 048 Contract (Not Mandatory) 1 -02 -23-15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 6 of 8 accordance with manufacturer's price list in effect at the time of the bid opening Deletion of features shall be at dealer cost less 106 Prices are subject to verification with the factory prior to publication Deletion or changes of safety items such as seat spacing, emergency exits (including side, rear, and roof), fire retardant upholstery, and fire suppression systems shall not be allowed NON- FACTORY OPTIONS 411 nen- factory options shall be priced at dealer cost plus 108 in accordance with manufacturer's price list in effect at the time of the bid opening All non - factory options shall be installed by a factory - authorized dealer of the equipment being installed There shall be no cutting, drilling, welding, burning, or any other modification to the frame or other structural members that affect the strength and safety of the bus CASH DISCOUNT For this contract, cash discount time will be defined by the State as beginning only after the vehicle has been inspected, delivered, and accepted by the receiving agency, or from the date a correct invoice is received in the office specified on the order, whichever is later Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the warrant or check Normally, acceptance will be accomplished within twenty (20( normal business hours after vehicles are delivered INVOICING REQUIREMENT The supplier is to render invoices as instructed on individual orders Invoices shall include the order number, the contract number, the unit price, extension, and any cash discount offered State sales tax is to be shown as a separate item on the invoice Invoices omitting any of the above mentioned items shall be returned for correction and resubmittal NOTE Sales tax shall be computed on the net price, that is, the price after deducting the cash discount CONTRACT USAGE REPORT The contractor shall provide tie Department of General Services, Procurement Division a monthly contract usage report This report will reflect the bus orders placed against the contract for the respective month Procurement Division must receive the report by the 15th of each month The Contract Usage Report shall have copies of orders attached and include the following information (see attached sample) 1 Dealership Information 2 Contract Number 3 Reporting Month 4 Ordering Agency 5 Bill Code (i£ known) 6 Purchase Order Number 7 Date of Purchase Order 8 Date Order Received by Contractor 9 Date of Confirmation 10 Delivery Date (anticipated) 11 Description of Bus (Make and Model) 12 Quantity Ordered 13 Bus Unit Price 14 Bus Unit Price with Options Send the Contract Usage Report with purchase orders to the following address Department of General Services Procurement Division Attn Vehicle Purchasing P 0 Box 989054 707 3rd Street, 2nd Floor west Sacramento, CA 95198 -9054 BUYER FINANCING PROVISIONS Should the State desire financing of the assets provided hereunder, the contractor agrees to assign to a 5tate-designated lender its right to receive payment from the State for the assets in exchange for payment by the lender of the cash purchase price for the assets Upon notice to do so from the State - designated lender at any time prior to payment by the State for the assets, the contractor will execute and deliver to the State- designated lender an assignment agreement and any additional 049 Contract (Not Mandatory) 1- 02 -23 -15 Rev F - 200212003 MODEL YEAR MODIFIED MINIVANS A Page 7 of 8 documents necessary for the State - selected financing plan The State may designate the lender of the contractor's choice provided it is in the State's best interest Do not submit a rate quote or payment schedule until instructed to do so Questions regarding the Buyer Financing Provisions may be directed to Patrick Mullen with Procurement Financing at 9161375 -4617 !TEM COMMODITY NO VENDOR UNIT DESCRIPTION UNIT PRICE NO VENDOR PART NO NO FOB SACRAMENTO, CA 1 2310- 000 - 0022 -0 2359£1 EA VAN HANDICAPPED TYPE I 33,200 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand GENERAL COACH OF AMERICA Model CORPORAL 2 2310 - 000-0034 -4 235929 EA BUS HANDICAPPED TYPE II 34,600 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model AEROTECH 3 2310 - 000 - 0024 -1 194980 EA BUS HANDICAPPED TYPE III 36,280 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand GOSHEN Model GCII 4 2310 - 000 - 0039 -3 235921 EA MINI VAN HANDICAPPED TYPE V 35,950 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model ACTIVAN 5 2310 - 000 - 0026 -5 235921 EA BUS HANDICAPPED TYPE V 42,999 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model AEROTECH 6 2310- 000 - 0026 -5 235927 EA BUS HANDICAPPED TYPE V 46,599 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model AEROTECH FOE LOS ANGELES, CA 2310- 000 - 0022 -8 235927 EA VAN HANDICAPPED TYPE I 33,200 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand GENERAL COACH OF AMERICA Model CORPORAL 8 2310- 000 - 0034 -4 235927 EA BUS HANDICAPPED TYPE II 34,600 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG 030 Contract (Not Mandatory) 1- 02 -23 -15 Rev F - 2002/2003 MODEL YEAR MODIFIED MINIVANS A Page 8 of 8 Return to Select/Search Return to Procurement Home Page 0 51 BUSES Brand EL DORADO NATIONAL Model AEROTECH 9 2310- 000 - 0024 -1 194980 EA BUS HANDICAPPED TYPE III 36,280 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand GOSHEN Model GCII 10 2310 -000- 0039 -3 235927 EA MINI VAN HANDICAPPED TYPE V 35,950 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model ACTIVAN 11 2310 - 000 - 0026 -5 235927 EA BUS HANDICAPPED TYPE V 42,999 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model AEROTECH 12 2310 - 000 - 0026 -5 235927 EA BUS HANDICAPPED TYPE V 46,599 0000 IN ACCORDANCE WITH ATTACHED SPECIFICATIONS FOR MODIFIED MINIVANS, PARATRANSIT BUSES, AND CNG BUSES Brand EL DORADO NATIONAL Model AEROTECH 13 2310- 000 - 0028 -9 235927 EA VEHICLE (OPTION ITEM) (CONTRACT USE ONLY) VARIABLE L4 2310 -000- 0028 -9 194980 EA VEHICLE (OPTION ITEM) (CONTRACT USE ONLY) VARIABLE 15 2310 - 000 - 0029 -0 235927 EA VEHICLE DELETE STANDARD OR OPTIONAL ITEM VARIABLE (CONTRACT USE ONLY) ,6 2310 -000- 0029 -0 194980 EA VEHICLE DELETE STANDARD OR OPTIONAL ITEM VARIABLE (CONTRACT USE ONLY) 17 2320- 909- 0000 -8 194980 VA VEHICL -DGS /PROCUREMENT USE ONLY VARIABLE 18 2320 - 909 - 0000 -B 235927 VA VEHICL -DGS /PROCUREMENT USE ONLY VARIABLE Return to Select/Search Return to Procurement Home Page 0 51 Ja^ 11 2910 ? 49Y CREA "VE 9'S SA' • Creative Bus Sales, Inc. City of El Segundo — Proposal (16) Passengers t Driver w1(2) Wheelchair Positions Type 2 Bus PUBLIC AGENCY /STATE CONTRACT January 30th, 2006 (Note. This ouote Is 000d until March 19`". 2006) NO 0755 ?, 2 The Vehicle(s) To Be Provided In Accordance With State Of California Solicitation Specification #50168 As Written And /Or Amended And State of California Contract # 1- 02 -23 -15 The Following Changes Are Incorporated For Vehicles To Be Provided To The City of El Segundo PRICE CALCULATION: Caltrans Type 2 - Vehicle (2310 -000- 0034 -4) (158" Wheelbase Required) (Line Item 8) OPTIONS. ❑ <Credit> - Mor /Ryde Suspension > (Add) — Interodve Electronic Fast Idle > (Add) — Lift Pad Cover > (Add) — (17) Repel Seat Covers > (Add) — (1) Double Foldaway Seat > (Add) — (1) Double Flip Seat > (Add) —200 Amp Altemator > (Add) — Rear Energy Absorbing Bumper > (Add) — (18) Under - Seat - Retractor Seatbelts > (Add) — Additional Overhead Grabrad > (Add) — Yellow Step Nosing and Standee Line > (Add) — (4) Vertical Stanchions > (Add) — Front and Rear Crossover Mirrors > (Add) — B & R Foldaway Type Mirrors > (Add) — Special City of El Segundo Paint Scheme > (Add) — (8) Window Side Arrests > (Add) — (14) Stainless Steel Seat Grabratls $34,80000 Option Total $10.87700 Vehicle Price $ 45,477 00 Sales Tax ($ 38,464 00) x 8 25% 3,173 28 California Tire Fee x (7) 1225 DMV Exempt - Total Each $ 48,562.53 State Procurement Fee - $ 1,127.83 (Billed Directly by Dept, of General Services) - Continued on Following Page - 13501 Benson Avenue • Chino, CA 91710 -5231 Phone. (909) 465 -5528 • Fax. (909) 465 -5529 • vrww creativebussales com JAN -31 -2006 09.42 909 465 5529 37: 052 P.02 Jan 3' 2006 0 FOAM CREATIVE EU> SALE] Page 2 of 2 No, C "55 P, 3 Separate Purchase Order from the City of El Segundo Required for LPG Conversion $14,600 00 — Propane (LPG) Conversion 1,204 50 — Tax x 8 25°% $ 15,804 50 — LPG Conversion Total $64,481,03 — Total Cost of Type 2 Bus and LPG Conversion (Does Not Include State Procurement Fee) Creative Bus Sales, Inc Don White Translt Sales IAN -31 -2006 08.42 909 465 5529 9 71: 053 P 03 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION. MEETING DATE: March 7. 2006 AGENDA HEADING: Consent Consideration and possible action regarding the approval of an amendment to the existing agreement with CALTROP Corporation to perform construction inspection of public infrastructure to be constructed in conjunction with the Plaza El Segundo Development (Fiscal Impact = $60,000 amendment to be funded by developer, new contract amount = $1,825,475) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute an amendment in the amount of $60,000 to the existing agreement with CALTROP Corporation to perform construction inspection of public infrastructure to be constructed in conjunction with the Plaza El Segundo Development bringing the total agreement amount to $1,824,475, and (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On May 6, 2005, the City entered into an agreement with CALTROP Corporation in the amount of $1,765,475 to provide construction management and inspection services in conjunction with the Douglas Street Gap Closure project Tasks included in this agreement include construction management, inspection and materials testing The Douglas Street Gap Closure project is progressing and is approximately 10% complete CALTROP was selected for the Douglas Street Gap Closure project through a formal request for proposals (RFP) process The RFP process included a formal solicitation of proposals from qualified consultants, submittal of written consultant proposals followed by consultant interviews, reference checks and ranking Staff deemed CALTROP to be the most qualified see 'Background and Discussion" on ATTACHED SUPPORTING Amendment FISCAL IMPACT: Operating Budget: Amount Requested: Account Number. Project Phase: Appropriation Required: $60,000 to be funded by developer Construction No ORIGI TED B DATE: Steve Finton, Director of Public Works REVIEW DATE: 2 p( Jeff ,City Manager O5d BACKGROUND & DISCUSSION: (continued) The Plaza El Segundo Development is currently under construction at 850 South Sepulveda Boulevard As part of the development construction, public infrastructure such as streets, traffic signals, street lights, water mains, sewers and storm drains will be constructed and dedicated to the City upon completion It is critical that a City inspector monitor the construction of the public improvements to assure proper installation such that the facility operates properly and won't be a future maintenance burden Construction of the public improvements is imminent and it is critical that the City secure inspection services in a timely manner such that the development can proceed on schedule It is recommended that CALTROP Corporation's existing agreement be amended to include inspection of Plaza El Segundo public infrastructure as this can be accomplished in a timely manner and CALTROP is highly qualified and available to provide the services The costs of Plaza El Segundo inspections will be tracked separately from the Douglas Street Gap Closure project such that clear and accurate accounting of both projects can be accomplished The Plaza El Segundo developer has committed to deposit funds to cover the cost of the inspections. Any unused funds would be returned to the developer upon completion of the project U5J FIRST AMENDMENT TO AGREEMENT NO. 3464 BETWEEN THE CITY OF EL SEGUNDO AND CALTROP CORPORATION FOR CONSTRUCTION MANAGEMENT SERVICES THIS FIRST AMENDMENT( "Amendment "), is made and entered into on this 7th day of March 2006, by and between the CITY OF EL SEGUNDO, a general law city and Municipal Corporation existing under the laws of California ( "City "), and CALTROP Corporation, (Consultant) 1 Agreement No 3464 ( "Agreement "), executed by the parties on or about May 6, 2005, is amended to add the services a set forth on Exhibit A hereto. The Consultant will begin performance of these additional services on March 8 2006 Consultant will complete each of the tasks included in Exhibit A to City's satisfaction If City is not satisfied with such services, the Consultant will work on such matter until City approves of the service Further, the Consultant will complete the services set forth in Exhibit A strictly according to the listed schedule For the additional services included in Exhibit A, this Amendment No 1 provides an increase to the Agreement in an amount not to exceed $60,000 bringing the total agreement amount to $1,824,475 2 The attached Exhibit A which is incorporated by reference, adds to the Consultant's Scope of Services in the Agreement. 3 This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitute one instrument executed on the same date 4 Except as modified by this Amendment, all other terms and conditions of Agreement No 3464 remain the same. [Signatures on following page] 056 CITY OF EL SEGUNDO A general law city Jeff Stewart, City Manager ATTEST Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark D, Hensley, City Attorney Karl H Berger, Assistant City Attorney CALTROP CORPORATION S Michael Tahan Vice President Linda Marquez, Corporate Secretary 057 E)(4wtr A 1 cf 2 February 28, 2006 City of El Segundo Public Works Department 350 Main Street El Segundo, CA 90245 -3895 Re: Plaza El Segundo Development Dear Mr Finton On behalf of our Construction Management team, I am delighted to submit the enclosed proposal with estimated costs to the City of El Segundo to provide construction inspection in accordance with the plans and specifications for the proposed Plaza El Segundo Development located at 850 South Sepulveda Boulevard It is our understanding that the Improvements will consist of the following storm drain 1,300 LF, water main, 2,000 LF, sewer 800 LF, street 2,000 LF, retention basin modification; 1 each Construction is expected to commence in March 2006 and be complete in mid summer 2006 We expect that the work will require one inspector 4 hour per day for appiommately 100 days CALTROP is hereby offering all of the resources and experience required to fully address the needs of this construction inspection assignment Our essential advantages are Successful Record of Performance on Similar Projects Proactive Inspection Approach Extensive Public Works Construction Experience • Understanding of the Project • Effective Communication and Coordination • Experience urith Local Agencies The proposed construction inspection of the protect would be performed for $60,000 00. If you require any further information not contained in our proposal, please feel free to contact me at Tel (909) 931 -9331 7sidcring ax (909) 931 -0061 Thank ,M for c CALT,W�; Engineering Corporation Xan Benav dez, PE Regional Manager 058 N VN C f tP 4-- i OT a v q4 < O P .}w N O S �A d w 0 w Hg s 6 � g Y � Q � 2 U d J EyAIsij A `Lod 2 019 EL SEGUNDO CITY COUNCIL MEETING DATE: March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to accept $5,000 donation from El Segundo Rotary for full sponsorship of the 2006 Annual Concert in the Park series RECOMMENDED COUNCIL ACTION: (1) Accept donation of $5,000 from El Segundo Rotary and apply to the Recreation and Parks Department's Concert in the Park Trust Fund for sponsorship of the 2006 Annual Concert in the Park series, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: During the City budget cuts, the Recreation and Parks Department was challenged to continue to provide the service without general fund dependence The best possible scenario was to limit programs that could attract sponsorship for a win -win situation, continued community programming and positive promotions for the sponsor The Concert in the Park series was one of those "sponsorship oriented" programs. Fortunately, the El Segundo Rotary has once again graciously agreed to sponsor the 2006 Concert in the Park series with a donation of $5,000 ATTACHED SUPPORTING DOCUMENTS' None FISCAL IMPACT Operating Budget: $5,000 donation Amount Requested: None Account Number. 703 - 200 -5101 -2603 Project Phase. Appropriation Required: _ Yes X No ORIGINATED BY: DATE: t Stacia Mancini, Recreation and Parks Director Jeff Manager DATE. I 10 ;)�(i EL SEGUNDO CITY COUNCIL MEETING DATE. March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Councilmember Boulgarides AGENDA DESCRIPTION. Consideration and possible action to increase the compensation of the positions of City Treasurer and City Clerk to $1,300/ month and increase the compensation of the members of the Planning Commission and the members of the Recreation and Parks Commission to $50 00 per meeting (Fiscal Impact $7,100 for FY 2005/2006; $14,200 annually) RECOMMENDED COUNCIL ACTION: 1) Adopt Resolution increasing the compensation for the positions of City Treasurer and City Clerk and the members of the Planning and Recreation and Parks Commissions, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. On February 21, 2006, 1 requested that an item be brought back to discuss the compensation for the City Clerk and City Treasurer positions At the request of Councilmember Busch, I also agree to discuss compensation for the City's appointed Commissioners In addition, I requested staff to research and survey those positions to determine the "industry standard" in our area Pursuant to that direction, staff surveyed and received responses from the cities of Culver City, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Redondo Beach, Rancho Palos Verdes, Rolling Hills, Rolling (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS Resolution increasing compensation for City Treasurer and City Clerk positions and for members of the Planning Commission and Recreations and Parks Commission FISCAL IMPACT- $7,100 00 for FY 2005/2006 Operating Budget NIA Amount Requested- $7,100.00 Account Number- 001.400- 2901 -6244 Project Phase. NIA Appropriation Required X Yes _ No ORIGINATED: ll 1-�1 DATE: February 28, 20106 061 1 1 Background and Discussion: Hills Estates and Torrance Compensation for the City Clerk position ranged from $12,707 00 /month, plus a vehicle allowance and benefits in Redondo Beach to $200 00 /month in Manhattan Beach A similar result occurs in the survey for the City Treasurer position The positions, however, vary widely in the different cities Some are elected, some are appointed, some are part-time, some are full -time and in at least two cities, the City Clerk and City Treasurer functions are incorporated within the functions of full -time Department Heads There is no uniformity in the manner which the City Clerk and City Treasurer positions are compensated in the South Bay region The positions of City Clerk and City Treasurer in El Segundo currently receive $930 00 /month That rate of compensation was approved by the City Council in 1989 1 am recommending that compensation for the City Treasurer and City Clerk positions be increased by $370 00 monthly to $1,300 00 /month effective April 1, 2006 When I requested that compensation for the City Clerk and City Treasurer be agendized for the March 7`h meeting, Councilmember Busch requested that the stipend paid to the City's Commissioners also be addressed Currently, only the members of the Planning Commission and Recreation and Parks Commission receive a stipend for attending meetings The results of the survey for members of Planning and Recreation and Parks Commissions in surrounding cities vary widely Compensation for Planning and Recreation and Parks Commissioners in the surveyed cities ranges from $0 to $60.00 /per meeting Currently, the members of both Commissions receive $20 00 per meeting That amount was approved in 1987 1 am recommending that the City Council increase the total for the members of the Planning and Recreation and Parks Commissions to $50 00 per meeting effective April 1, 2006 �j6,: RESOLUTION NO. A RESOLUTION AMENDING CHAPTER IIAII (ELECTIVE AND APPOINTIVE OFFICERS) OF THE EL SEGUNDO ADMINISTRATIVE CODE. The City Council of the city of El Segundo does resolve as follows SECTION 1 Sections 1A1 020, 1A1 030 and 1A1 040 of Chapter 1A1 (Elective and Appointive Officers) of Title 1A of the "El Segundo Administrative Code" is hereby amended to read as follows SECTION 1A1,020 RATES — ELECTIVE OFFICERS — (A) City Clerk. Pursuant to Government Code § 36517, the City Clerk will receive a salary of one - thousand and three - hundred dollars ($1,300 00) per month as compensation for serving as City Clerk In addition, the City Clerk may also be reimbursed for actual and necessary expenses incurred in the performance of the City Clerk's official duties as determined by City Council Resolution. (B) City Treasurer Pursuant to Government Code § 36517, the City Treasurer will receive a salary one - thousand and three - hundred dollars ($1,30000) per month as compensation for serving as City Treasurer In addition, the City Treasurer may also be reimbursed for actual and necessary expenses incurred in the performance of the City Treasurer's official duties as determined by City Council Resolution SECTION 1A1030 — RECREATION AND PARKS COMMISSION MEMBERS Recreation and Parks Commissioners will receive compensation of fifty dollars ($50 00) for each meeting attended In addition, Recreation and Parks Commissioners may also be reimbursed for actual and necessary expenses incurred in the performance of official duties as determined by City Council Resolution SECTION 1A1 040 —PLANNING COMMISSION MEMBERS Planning Commissioners will receive compensation of fifty dollars ($50 00) for each meeting attended. In addition, Planning Commissioners may also be reimbursed for actual and necessary expenses incurred in the performance of official duties as determined by City Council Resolution 063 SECTION 2 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 3 This Resolution will become effective April 1, 2006 and will remain effective unless repealed or superseded PASSED AND ADOPTED this 7th day of March, 2006 ATTEST Kelly McDowell, Mayor Cindy Mortesen, City Clerk APPROVED TO 6 Mark D He ey, A ney,,�� By �1U, City ' 16l EL SEGUNDO CITY COUNCIL MEETING DATE. March 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- Mayor McDowell AGENDA DESCRIPTION: Consideration and possible action regarding the City's position on AB 2015 (Lieu), a bill which expands municipal representation on the Southern California Air Quality Management District (SCAQMD) Board of Directors RECOMMENDED COUNCIL ACTION. 1) Authorize the Mayor to execute and forward the attached Resolution, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION, AB 2015 (Lieu) seeks to expand local government representation on the SCAQMD Board and provide more equitable representation for cities The current statute effectively prescribes a procedure that ensures a councilmember from the City of Los Angeles will always represent the western sector cities of the County This bill expands the SCAQMD Board from twelve to sixteen members and accommodates separate seats for a city within the western sector of the County, as well as, the City of Los Angeles Furthermore, it realigns cities within the Los Angeles County into sectors which are more geographically equitable while providing additional elected official representative for the other remaining counties within the District ATTACHED SUPPORTING DOCUMENTS: 1) Copy of AB 2015 (Lieu), 2) Resolution of the City of El Segundo supporting AB2015 (Lieu), and 3) South Bay Cities Council of Governments support correspondence FISCAL IMPACT. N/A Operating Budget: Amount Requested Account Number: Project Phase, Appropriation Required. _Yes _ No 1 065 2 CALIFORNIA LEGISLATURE - 2005 -06 REGULAR SESSION ASSEMBLY BILL No. 2015 Introduced by Assembly Member Lieu (Coauthor: Assembly Member Koretz) (Coauthor Senator Kuehl) February 10, 2006 An act to amend Section 40420 of the Health and Safety Code, relating to air pollution LEGISLATIVE COUNSEL'S DIGEST AB 2015, as introduced, Lieu Air quality South Coast Air Quality Management District board membership (1) Existing law, the Lewis - Presley Air Quality Management Act, establishes the South Coast Air Quality Management District in those portions of the Counties of Los Angeles, Orange, Riverside, and San Bernardino included within the South Coast Air Basin, and designates that district as the sole and exclusive local agency with the responsibility for comprehensive air pollution control within that basin Existing law requires the south coast district to be governed by a district board consisting of 12 members, including 3 members appointed, one each, by the city selection committees of Orange, Riverside, and San Bernardino Counties, one member appointed by cities in the western region of the County of Los Angeles, and one member appointed by the cities In the eastern region of the County of Los Angeles Under existing law, the specified cities in the western and eastern regions of Los Angeles County are required to organize a city selection committee, one per region, and hold a public meeting in order to determine the appointment from each region Existing law prescribes the cities that comprise the western region of the County of Los Angeles, and provides that those cities not included in the western 99 066 AB 2015 —2— region are deemed to constitute the eastern region for the purpose of appointing members to the district board This bill would increase the number of members on the south coast district board to 16, 3 members appointed, one each, by the city selection committees of Orange, Riverside, and San Bernardino Counties and one member appointed by the city council of the City of Los Angeles The bill would add the cities of Calabasas and Malibu to the list of cities included in the western region of the County of Los Angeles and would authorize, on or after January 1, 2007, and annually thereafter, the city selection committee of the western region of Los Angeles County and the city selection committee of the eastern region of Los Angeles County to meet Jointly in order to determine which cities are to be included in each of the regions Because the bill would impose additional duties on cities within the south coast district, this bill would establish a state - mandated local program The bill would also provide that its provisions would not be interpreted to limit the rights or terms of south coast district board members appointed as of January 1, 2007 (2) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state Statutory provisions establish procedures for making that reimbursement This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions Vote majority Appropriation no Fiscal committee yes State - mandated local program yes The people of the State of California do enact as follows I SECTION 1 Section 40420 of the Health and Safety Code, 2 as added by Section 2 of Chapter 686 of the Statutes of 2003, is 3 amended to read 4 40420 (a) The south coast district shall be governed by a 5 district board consisting of-1 -2 16 members appointed as follows 6 (1) One member appointed by the Governor, with the advice 7 and consent of the Senate 8 (2) One member appointed by the Senate Committee on 9 Rules 99 0 6 "v 3— AB 2015 1 (3) One member appointed by the Speaker of the Assembly 2 (4) Four members appointed by the boards of supervisors of 3 the counties in the south coast district Each board of supervisors 4 shall appoint one of these members, who shall be one of the 5 following 6 (A) A member of the board of supervisors of the county 7 making the appointment 8 (B) A mayor or member of a city council from a city in the 9 portion of the county making the appointment that is included in 10 the south coast district 11 (5) ThreeiSix members appointed by cities in the south coast 12 district The city selection committee of Orange, Riverside, and 13 San Bernardino Counties shall each appoint one of these 14 members, who shall be either a mayor or a member of the city 15 council of a city in the portion of the county included in the south 16 coast district 17 (6) A member appointed by the cities of the western region of 18 Los Angeles County, consisting of the Cities of Agoura Hills, 19 Avalon, Beverly Hills, Calabasas, Carson, Compton, Culver 20 City, El Segundo, Gardena, Hawthorne, Hermosa Beach, Hidden 21 Hills, Inglewood, Lawndale, Lomita, Los Angeles, Malibu, 22 Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, 23 Redondo Beach, Rolling Hills, Rolling Hills Estates, Santa 24 Monica, Torrance, West Hollywood, and Westlake Village 25 These cities shall organize as a city selection committee for the 26 purposes of subdivision (f), and shall be known as the city 27 selection committee of the western region ofLos Angeles County 28 The list of cities to be included in the western region may be 29 altered as provided in subdivision (i) The member appointed 30 shall be either a mayor or a member of the city council of a city 31 in the western region 32 (7) A member appointed by the cities of the eastern region of 33 Los Angeles County, consisting of the cities in Los Angeles 34 County that are not listed in paragraph (6) These cities shall 35 organize as a city selection committee for the purposes of 36 subdivision (f), and shall be known as the city selection 37 committee of the eastern region of Los Angeles County The list 38 of cities to be included in the eastern region may be altered as 39 provided in subdivision (i) The member appointed shall be either 99 � i AB 2015 —4— 1 a mayor or a member of the city council of a city in the eastern 2 region 3 (8) A member appointed by the city council of the City of Los 4 Angeles 5 (b) All members shall be appointed on the basis of their 6 demonstrated interest and proven ability in the field of air 7 pollution control and their understanding of the needs of the 8 general public in connection with air pollution problems of the 9 South Coast Air Basin 10 (c) The member appointed by the Governor shall be either a 11 physician who has training and experience in the health effects of 12 air pollution, an environmental engineer, a chemist, a 13 meteorologist, or a specialist in air pollution control 14 (d) Each member shall be appointed on the basis of his or her 15 ability to attend substantially all meetings of the south coast 16 district board, to discharge all duties and responsibilities of a 17 member of the south coast district board on a regular basis, and 18 to participate actively in the affairs of the south coast district No 19 member may designate an alternate for any purpose or otherwise 20 be represented by another in his or her capacity as a member of 21 the south coast district board 22 (e) Each appointment by a board of supervisors shall be 23 considered and acted on at a duly noticed, regularly scheduled 24 hearing of the board of supervisors, which shall provide an 25 opportunity for testimony on the qualifications of the candidates 26 for appointment 27 (f) The appointments by cities in the south coast district shall 28 be considered and acted on at a duly noticed meeting of the 29 applicable city selection committee, which shall meet in a 30 government building and provide an opportunity for testimony 31 on the qualifications of the candidates for appointment Each 32 appointment shall be made by not less than a majority of all the 33 cities in the portion of the county included in the south coast 34 district having not less than a majority of the population of all the 35 cities in the portion of the county included in the south coast 36 district Population shall be determined on the basis of the most 37 recent verifiable census data developed by the Department of 38 Finance Persons residing in unincorporated areas or areas of a 39 county outside the south coast district shall not be considered for 40 the purposes of this subdivision 99 u6 ' 5— AB 2015 1 (g) The members appointed by the Senate Committee on 2 Rules and the Speaker of the Assembly shall have one or more of 3 the qualifications specified in subdivision (c) or shall be a public 4 member None of those appointed members may be a locally 5 elected official 6 (h ) All members shall be residents of the district 7 8 (t) On or after January 1, 2007, and annually thereafter, the 9 city selection committee of the western region of Los Angeles 10 County organized under paragraph (6) and the city selection 11 committee of the eastern region ofLos Angeles County organized 12 under paragraph (7) may meetlomtly in order to alter the list of 13 named cities to be included to each region 14 SEC 2 Nothing in this act shall be interpreted to limit the 15 rights or terms of south coast district board members appointed 16 as of January 1, 2007 17 SEC 3 If the Commission on State Mandates determines that 18 this act contains costs mandated by the state, reimbursement to 19 local agencies and school districts for those costs shall be made 20 pursuant to Part 7 (commencing with Section 17500) of Division 21 4 of Title 2 of the Government Code W 99 070 A RESOLUTION OF THE CITY OF EL SEGUNDO SUPPORTING AR 2015 (LIEU) WHICH ENHANCES MUNICIPAL REPRESENTATION ON THE SCAQMD BOARD OF DIRECTORS BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A It is in the interest of all municipal governments that cities be equitably represented on policy - making regional boards, B The current number of municipal representatives on the South Coast Air Quality Management District (SCAQMD) does not fully recognize cities in the South Bay and Westside Sectors of Los Angeles County and places the cities of Calabasas and Malibu in what is identified by statute as the Eastern Sector of the SCAQMD jurisdiction, C Providing separate seats for a city within the Western Sector and the City of Los Angeles will ensure that the population of the City of Los Angeles and the populations of smaller cities in the Western and Eastern Sectors are represented on the SCAQMD Board commensurate with their populations, D Realigning cities within Los Angeles County into sectors which are more geographically equitable is significant and important to regional policy decision- making, E Providing the cities of Orange, Riverside, and San Bernardino Counties with representation which more fairly represents their growing population and greater pollution levels fosters greater "buy - in" by providing more local input and participation by elected officials throughout the District, F The current proposal would retain the expertise of the Sacramento appointees, G The current proposal has received the support of the South Bay Cities Council of Governments, the Las Virgenes- Malibu Council of Governments, the Gateway Council of Governments, the League of California Cities, Los Angeles County Division, the Contract Cities Association, the Independent Cities Association and the City of Los Angeles, 071 SECTION 2 The City of El Segundo supports AB 2015 by Assemblymember Ted Lieu which requires a change in membership of the SCAQMD Board to add 4 additional municipal members: 1 additional municipal representative for each county represented by the District SECTION 3, The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the Ciiy's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 4 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 7th day of March, 2006 ATTEST Kelly McDowell, Mayor Cindy Mortesen, City Clerk �E APPROVED T M,� Mark D Hen ey� y At mey By i Berger it City 0 72 SOUTH BAY CITIES COUNCIL OF GOVERNMENTS February 17, 2006 Dr William A Burke, Chairman South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 -4178 Dear Dr Burke 5033 Rockvalley Road Rancho Palos Verdes, CA 90275 (310) 377 -8987 sbccog @southbayeities org www southbayciues org The South Bay Cities Council of Governments ( SBCCOG) is in receipt of your letter dated February 3, 2006, requesting that the SBCCOG end its legislative effort to enhance municipal membership on the South Coast Air Quality Management Board This letter is to respectfully inform you that the SBCCOG and its partners — Las Virgenes- Malibu Cities Council of Governments, Gateway Cities Council of Governments, League of California Cities -Los Angeles County Division, City of Los Angeles, California Contract Cities Association, and a growing list of supporters — will continue to pursue legislation to address our concerns AB 2015 was introduced by Assembly Member Ted Lieu (D- Torrance) on February 10 This bill will add four municipal members to the District Board — one for each of the four counties served, place the cities of Malibu and Calabasas into the Western Sector of Los Angeles County, and provide for a mechanism to reconfigure the cities of Los Angeles County into roughly equal (by population) sectors As you know, AB 2015 is the latest in a succession of ongoing efforts to provide more direct representation for cities on the SCAQMD Board Indeed, it was the City of Los Angeles that originally attempted legislation in this regard a few years ago and Council Member Jan Perry, our Western Sector representative, has consistently supported our coalition's effort throughout her term of office We have continually kept the District Board informed of our efforts and have worked to gather comment and input from all interested parties across the 4- county AQMD region We will continue to make every effort to meet and discuss important issues with Council Member Perry and other members of the District Board We have also asked her to attend our meetings and her staff has assured us that she will provide a newsletter on important air quality issues Discussing, however, is not equal to voting In LA County's western region, the issues and concerns facing the 25 smaller cities, who are inevitably represented by an LA council member, are often quite different from those facing the City of Los Angeles As you have repeatedly asked us, "What's the griper" We continue to respond to you and others that "the gripe" centers on the unmet need for direct membership and voting rights on a crucial regional LOCAL GOVERNMENTS IN ACTION Carson LI Segundo Gardena Hawthorne Hermosa Bcach Inglewood Lawndale Lomita Los Angeles Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance i73 board at a crucial time It is unfortunate that you did not meet with us in person when we had scheduled a meeting in Los Angeles with you and Supervisor Antonovich but instead chose to participate by phone Further, when our Board members had scheduling conflicts and requested continuance of this item at the January AQMD Board meeting, you did not grant our request and proceeded to have the Board vote on opposition to the proposal Nevertheless, please be assured that throughout this process, we will continue to try to keep the lines of communication open with you, the District Board members and the District staff Sincerely, Susan Y Dever, PhD SBCCOG Chair Councilmember, Lomita cc AQMD Board Members Mayors, South Bay Cities Council of Governments Los Angeles City Council Members, Regional Councils of Government County Supervisors, AQMD Region 074