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2006 JUN 07 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JUNE 7, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4468 Next Ordinance # 1396 L101 PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 SPECIAL ORDERS OF BUSINESS: 1 Consideration and possible action to appoint the City Manager as labor negotiator for the Management/Confidential Employee Group (which includes all City employees who are not members of bargaining units ) CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - 3 matters 1 City of El Segundo v 2221 Park Place, LASC Case No BC319034 2 City of El Segundo v CTF2, Alaska, LASC Case No SC319033 3 City of El Segundo vs City of Los Angeles, et al LASC No BS094279 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -1- matter 1 Labor Negotiator Jeff Stewart Unrepresented Employees "Management/Confidential Employees" (includes all City employees who are not members of bargaining units) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS: -0- matter C, 02 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenoth In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JUNE 7, 2006 - 7:00 P.M. Next Resolution # 4468 Next Ordinance # 1396 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Chaplain, Captain Bradley Kimble of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Council Member Bill Fisher C103 PRESENTATIONS — Commendation to Cathy Domann, Deputy City Clerk of the City of El Segundo, for having attained the prestigious Master Municipal Clerk Academy Program Level One designation Proclamation by the Mayor and Members of the City Council proclaiming Saturday, June 10, 2006 as Super CPR Saturday to encourage participation in Cardio- Pulmonary Resuscitation training Proclamation by the Mayor and Members of the City Council proclaiming Saturday, June 17, 2006 as Beauty & The Beach Day in El Segundo, a community beach cleanup effort spearheaded by the El Segundo Power, LLC and members of the El Segundo Kiwanis Club ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS Consideration and possible action to conduct a Public Hearing and adopt a Resolution approving an updated Urban Water Management Plan (UWMP) for the City of El Segundo Municipal Water System. (Fiscal Impact: None) Recommendation — (1) Open Public Hearing, (2) Discussion, (3) Adopt a Resolution approving an updated Urban Water Management Plan for the City of El Segundo Municipal Water System, (4) Alternatively, discuss and take other action related to this item 004 4 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding the presentation of Fiscal Year 2005- 2006 Midyear Financial Budget Review, approval of Fiscal Year 2006 -2007 Budget Preparation Calendar. Recommendation (1) Receive and file Fiscal Year 2005 -2006 Midyear Financial presentation, (2) Direct staff to proceed with Fiscal Year 2006 -2007 Budget Calendar, (3) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Recreation and Parks Commission. Recommendation — (1) Set date for interviews of candidates to the Recreation and Parks Commission, at 6 30 p m , Tuesday, June 20, 2006, (2) Alternatively, discuss and take other action related to this item 4. Consideration and possible action to approve the Recreation and Parks Commission's recommendation to place the name of Rex C. Kenyon on the Freedom Park Memorial. Recommendation (1) Approve Recreation and Parks Commission's recommendation to place the name of Rex C Kenyon on the Freedom Park Memorial, (2) Alternatively, discuss and take other action related to this item E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the Item(s) will be considered individually under the next heading of business 5. Warrant Numbers 2553392 to 2553691 on Register No. 16 in the total amount of $2,053,898.76 and Wire Transfers from 5/5/2006 through 5/25/2006 in the total amount of $1,946,089.59. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 003 6. City Council Meeting Minutes of May 16, 2006. Recommendation — Approval 7. Consideration and possible action regarding adoption of a Resolution amending the City Clerk's Department Records Retention Schedule for City Council Meeting Audio and Video and Web Video Tapes. Recommendation (1) Adopt Resolution, (2) Alternatively, discuss and take other action to this item 8. Consideration and possible action regarding increasing an existing purchase order with MRH Structural Engineers by $110,000 for plan review services. (Fiscal Impact - $110,000, expenditures are offset by revenue collected for plan review services paid by developers). Recommendation (1) Authorize City Manager to approve the increase in purchase order with MRH Structural Engineers, (2) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding approval of a Professional Services Agreement to administer the 2006 -2007 Community Development Block Grant (CDBG) Program between the City of El Segundo and Tina Gall for an amount not to exceed $17,100 per year. Contract period: July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years. (Fiscal Impact: $17,100 annually) Recommendation (1) Approve the Professional Services Agreement, in a form approved by the City Attorney, with Tina Gall, and authorize the City Manager to execute said Agreement, (2) Alternatively, discuss and take other action related to this item 10. Consideration and possible action regarding approval of a Professional Services Agreement to implement the Community Development Block Grant (CDBG) Juvenile Diversion Project between the City of El Segundo and South Bay Youth Project (South Bay Youth Project is sponsored by the City of Redondo Beach, a chartered municipal corporation) for an amount not to exceed $16,000. Contract period: July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years. (Fiscal Impact: $16,000 annually) Recommendation (1) Approve the Professional Services Agreement, in a form approved by the City Attorney, with South Bay Youth Project and authorize the City Manager to execute said Agreement, (2) Alternatively, discuss and take other action related to this item 6 0 0 G 11. Consideration and possible action regarding an amendment to a Memorandum of Agreement (MOA) with the City of Redondo Beach to extend the term of the MOA until July 1, 2008, for continued development of an Implementation Plan in compliance with Total Maximum Daily Load (TMDL) regulations mandated by the California Regional Water Quality Control Board. (Fiscal Impact: $1,300 estimate) Recommendation (1) Authorize the City Manager to execute an amendment to the existing Memorandum of Agreement (MOA) with the City of Redondo Beach (MOA No 3374) in a form as approved by the City Attorney to extend the term of the MOA until July 1, 2008 for continued development of an Implementation Plan for Jurisdictional Groups 5 & 6 in compliance with Total Maximum Daily Load (TMDL) regulations, (2) Alternatively, discuss and take other action related to this item 12. Consideration and possible action to accept the project for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue. Approved Capital Improvement Project — Project No. PW 05 -12. (Final Contract Amount: $148,208.70) Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office, (3) Alternatively, discuss and take other action related to this item 13. Consideration and possible action regarding a Resolution required by the Public Contract Code Section 20168 declaring that a state of emergency existed at the intersection of Mariposa Avenue and Douglas Street during the period of April 21, 2006 to April 28, 2006 due to the damage caused by the breakage of a 12 -inch diameter water main and authorizing staffs previous efforts to make emergency procurement required to repair the damage and protect public health, safety and welfare; and approval of payments to contractors that repaired said damage. (Fiscal Impact: $64,802) Recommendation (1) Adopt a Resolution declaring that a state of emergency existed during the period of April 21, 2006 to April 28, 2006 at the intersection of Marposa Avenue and Douglas Street due to damage caused by the breakage of a 12 -inch diameter water main and authorizing staff's previous efforts to make emergency procurement required to repair the damage and protect public health, safety and welfare, (2) Approve a payment in the amount of $7,861 83 to Doty Bros Equipment Company for repair of the water main, (3) Approve a payment in the amount of $38,540 17 to Sequal Contractors, Inc for removal and replacement of damaged asphalt and concrete improvements, (4) Approve a payment in the amount of $18,400 to the Pressure Grout Company for pressure injection of grout to fill voids under the intersection, (5) Alternatively, discuss and take other action related to this item 7 OU7 14. Consideration and possible action regarding participation by the El Segundo Police Department in a "California Seat Belt Compliance Campaign" (CSBCC) sponsored by the California Office of Traffic Safety. Participation includes one- time grant funding in the amount of $14,981. Recommendation (1) Approve request for the El Segundo Police Department to apply for and utilize funds provided by the California Office of Traffic Safety CSBCC grant, (2) Alternatively, discuss and take other action related to this item 15. Consideration and possible action authorizing the City Manager to issue a letter of concurrence to the Los Angeles World Airports to utilize a radio frequency adjacent with one assigned to the City. Recommendation — (1) Authorize the City Manager to issue a letter of concurrence to the Los Angeles World Airports to utilize a radio frequency adjacent with one assigned to the City, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 16. Consideration and possible action regarding the Police Department utilizing up to $149,785 of funds accumulated in the Fiscal Year 2005/2006 Equipment Replacement Schedule to purchase Motorola mobile and /or portable radios. (Fiscal Impact: $149,785) Recommendation (1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process and purchase mobile and portable radios through a "piggyback" arrangement to an existing Los Angeles County Master Pricing Agreement, (2) Alternatively, discuss and take other action related to this item 17. Consideration and possible action to adopt a Resolution implementing a program to reimburse certain homeowners in the City of El Segundo for costs incurred while participating in the City's Residential Sound Insulation (RSI) Program. Recommendation (1) Adopt Resolution, (2) Authorize staff to notify eligible homeowners of their ability to apply for reimbursement of expenses, (3) Alternatively, discuss and take other action related to this item 008 18. Consideration and possible action regarding three new Alcoholic Beverage Control (ABC) licenses for a new market currently under construction at a new shopping center (Plaza El Segundo) located at 760 South Sepulveda Boulevard, EA No. 682 and AUP No. 05 -03. Applicant: Mrs. Gooch's Natural Foods Markets, Inc. (aka Whole Foods), c/o Lanny Kusaka. Recommendation (1) Determine that the City Council does not protest the issuance of three new Type 21, 41 and 42 ABC licenses at 760 South Sepulveda Boulevard, (2) Alternatively, discuss and take other action related to this item 19. Consideration and possible action regarding an existing agreement with Consolidated Disposal Services, Inc. to extend the term of the agreement for a five -year period at a fixed 3.18% cost increase in the first year and no cost increases during the remaining term for continued residential and municipal solid waste and recycling collection and disposal services. (Fiscal Impact: $613,200 annually for five years) Recommendation — (1) Authorize the City Manager to execute an amendment to the existing agreement with Consolidated Disposal Services, Inc in a form as approved by the City Attorney to extend the agreement for a five -year period at a fixed 3.18% cost increase in the first year and no cost increases during the remaining term, (2) Alternatively, discuss and take other action related to this item G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tem Busch - Mayor McDowell — 003 PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE Jr 3� nG TIME 3' �f • Hl/ NAME 10 010 �� \�, � �� (', • =�1 ` �;���'9 �� : � v " . ��� rortamatt nit CdF of V J�epftbo, California WHEREAS, Over sixty million Americans have cardiovascular disease and over one million people die from the disease annually, and each year three hundred thousand Americans have cardiovascular emergencies WHEREAS, Ninety -five percent of Americans who suffer cardiovascular emergencies die before reaching an emergency room, and the rate of survival increases dramatically when a family member, friend or bystander can immediately start Cardio- Pulmonary Resuscitation ( "CPR "). WHEREAS, The El Segundo Fire Department and the American Red Cross have historically provided exemplary emergency medical care and training, and continue this tradition of excellence with SUPER CPR SATURDAY. WHEREAS, The SUPER CPR SATURDAY event has trained over 3,000 people in the greater South Bay Area over the past decade to be better prepared for cardiovascular emergencies and to mitigate the life- threatening impacts of sudden cardiac arrest WHEREAS, El Segundo High School provides a critical element of success for the event by allowing use of the school's facilities to accommodate the training of over 300 people WHEREAS, SUPER CPR SATURDAY receives generous financial and in -kind support from our corporate and service club sponsors (Chevron, DIRECTV, Raytheon, Northrop Grumman, Mattel, Kiwanis, Honeywell, and McDonalds) that enables this valuable community event to be held. NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California hereby encourage participation in CPR training and proclaim Saturday, June 10, 2006, from 8.00 a m. to 2 00 p in, as SUPER CPR SATURDAY. 4z_I_X( 012 rocramation Cite of Q[ oft=bo. "ffomfa WHEREAS, For economic, aesthetic and environmental reasons, the quality of Santa Monica Bay beaches is of paramount concern to all citizens of El Segundo, and WHEREAS, On Saturday, June 17, 2006, from 10 a in to 12 p.m , the El Segundo Power, LLC and the El Segundo Kiwams Club will sponsor the Beauty & The Beach community event for people to gather and celebrate their commitment to preserving our beaches by undoing some of the damage caused to this precious natural resource, and WHEREAS, Employees of El Segundo Power, LLC and members of the El Segundo Kiwams Club, along with other volunteers, will clean the stretch of beach from all debris between Grand Avenue southward to 45th Street. NOW, THEREFORE, on this 7th day of June, 2006, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim June 17, 2006 Beauty & The Beach Day in El Segundo and invite the community to join the El Segura o Power, LLC and members of The El Segundo Kiwanis Club in cleaning our El Segundo Beach. V i J EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: June 7, 2006 AGENDA HEADING: Special Orders of Business Consideration and possible action to conduct a public hearing and adopt a Resolution Approving an Updated Urban Water Management Plan (UWMP) for the City of El Segundo municipal water system (Fiscal Impact = None) RECOMMENDED COUNCIL ACTION. Recommendation — (1) Open Public Hearing, (2) Discussion, (3) Adopt the Resolution Approving the Urban Water Management Plan for the City of El Segundo Municipal Water System, and /or (4) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION The purpose of the Urban Water Management Plan is to assure that a water provider has adequately planned to provide sufficient supplies of water to its users for the foreseeable future and during emergencies (Background and discussion continued on the next page. ATTACHED SUPPORTING DOCUMENTS- Executive Summary of Urban Water Management Plan The UWMP Resolution FISCAL IMPACT: No Fiscal Impact Operating Budget. Capital Improvement Program: Amount Requested: Account Number, Project Phase Appropriation Required: NA NA NA NA Approval of Urban Water Management Plan NA ORIGINATED BY. DATE: May 31, 2006 .Rtpvpn Pintnn nirartnr of Pi ihhr \A/nrke 014 1 BACKGROUND & DISCUSSION: (continued) Mandate The Urban Water Management Planning Act (AB 797, the "Act") enacted in 1983 (State of California Water Code Sections 10610 to 10656) requires California urban water retailers supplying water to more than 3,000 customers, or supplying more than 3000 acre -feet of water annually, to prepare and adopt an Urban Water Management Plan (UWMP) Plans must be updated every five years and must include the following elements • Water Supplies (from all sources) • Water Use • Water Supply Management Program • Management response during drought and other emergencies • Current and future water conservation measures 2005 UWMP Update The City's last plan was completed in 2000 and the update was due on December 31, 2005 On November 1, 2005, the City entered into an agreement with Risk Management Professionals to prepare the 2005 UWMP update. Since that time, staff has worked closely with the consultant and has completed the final draft of the plan. A full copy of the 2005 update of the UWMP is available for review in the City Clerk's Office. Public Hearing and Adoption of the UWMP Section 10642 of the Act requires that "Prior to adopting a plan, the urban water supplier shall make the plan available for public inspection and shall hold a public hearing thereon " The Act requires that the Notice of the public hearing be made pursuant to Section 6066 of the Government Code which requires notice to be published for a fourteen day period prior to the public hearing Notice for the public hearing on the 2005 UWMP Update was published in compliance with the act By conducting the Public Hearing and approving the resolution adopting the Urban Water Management Plan, the City of El Segundo will be in full compliance with the State of California Urban Water Management Act Summary In summary, the proposed UWMP update indicates that the City will have sufficient water supply through 2030 to meet its present water demands. The following Executive Summary provides plan details in a summarized format 015 City of El Segundo Municipal Water System Urban Water Management Plan, 2005 Update EXECUTIVE SUMMARY The draft UWMP addresses the requirements of AB 797 and subsequent amendments including several since 2000 The following is a summary of the contents of the UWMP ➢ Introduction (Chapter 1) Why is an Urban Water Management Plan (UWMP) required? Development of an UWMP is required by the State of California pursuant to AB 797 The UWMP compares projected water demands to water resources and indicates the City's plan to meet future water demands. ➢ Service Area Profile (Chapter 2) What area does El Segundo's water system serve and what is the system comprised of? The City maintains 57 5 miles of pipelines and serves potable water to a 5 5 mile area and a residential population of 16,787 persons The system is comprised of one pump station, two reservoirs and one elevate storage tank ➢ Water Supply System (Chapter 3) How much water does El Segundo use? The City consumes approximately 16,750 acre -feet (5 4 Billion gallons) of water annually Potable water is purchased from the Metropolitan Water District of Southern California (MWD) through West Basin Municipal Water District (WBMWD). This is primarily Colorado River and Sacramento Delta Water. Recycled water use has expanded from a modest 4% in 1995 to 48% today as illustrated by the chart below. Recycled water has supplanted potable water for irrigation and industrial purposes The City does not use any well water. Oi6 ➢ Water Demands (Chapter 4) Who are the water customers? Irrigation and Industrial uses are the primary water consumers in El Segundo comprising 56% of water consumption Residential consumption accounts for only 17% of total consumption A breakdown of water consumption by type of use is provided in the chart below Consumption by Use Commercial, 8% Multi Family, ti% Single Industrial, Family, 11% 31% Other, 19% Irrigation, 25% ➢ Water Service Reliability (Chapter 5) Will El Segundo have enough water for future demands? Generally, per capita water consumption has decreased over the years due to public awareness and the implementation of conservation measures. The 25 -year projection of water consumption indicates only modest 3 8% increase in water consumption overall with Industrial demand remaining flat and residential demand escalating to account for an increasing population. MWD has indicated that it will have capacity to serve 100% of El Segundo's projected demand through 2025. ➢ Water Demand Management Measures (Chapter 6) Does El Segundo implement required conservation measures? The City of El Segundo and WBMWD currently implement all of the required demand management measures (conservation measures) A shorthst of the measures is as follows. 1 Water surveys for residential customers. (provides recommendations for water conservation) 2 System water audits, leak detection and repair. 3 Metering such that customers pay for water consumed 4 Programs for distribution of high - efficiency washing machines, ultra low -flow toilets and low flow showerheads. 5 Public and school information programs 6 Conservation pricing (tiered pricing where higher volumes are charged at higher rates) ➢ Water Projects and Programs (Chapter 7) How does El Segundo plan to increase its water resources? All water consumed in El Segundo is purchased from WBMWD In the recent past, efforts were made by the City to construct a well that would provide an alternate to imported water Poor water quality prevented the City from placing a well into service At this time, the City is not planning to pursue alternatives to imported water ➢ Water Shortage Contingency Plan (Chapter 8) How does El Segundo plan to provide water during emergencies or drought? The UWMP indicates the City's plan to contend with periods of diminished supply. Water shortages could be caused by drought or emergency situations such as energy shortages and natural or man -made disasters. Emergency Response In the case of an emergency that cuts off imported water supply, the City would depend on stored water reserves and interconnections to adjacent water systems as described below. o Inter -ties with adjacent water systems — The City has four inter -tie facilities one with Manhattan Beach, one with Golden State Water Company and two with the Los Angeles Department of Water and Power These inter -ties can be opened to provide water from the adjacent water systems in the event the City's two MWD connections are not available o Stored water in reservoirs — The City has two reservoirs with 9 3 Million gallons of maximum storage On a weekly basis, the reservoirs are drained down to about 25% of capacity to maintain the quality of the stored water In the event that MWD supply and the inter -ties are not available, water from the reservoirs would be the City's only supply The duration the reservoirs could provide water would depend on the level in the reservoirs when the emergency occurs and how much of the system that the City elects to serve. If MWD supply is cut -off, the City would have sufficient reserves to serve the entire City for a maximum of 1.5 days and a minimum of 0 3 days If the City elected to reserve its stores for residential areas only, the reserves would be adequate for a maximum of 5 5 days and a minimum of 1 3 days The City is pursuing a reservoir mixing system that would maintain water quality in the reservoir while minimizing the fluctuation in reservoir levels. This would allow the levels in the reservoirs to be maintained at higher levels. (i 18 Drought Response The Act requires that the City develop mandatory conservation measures to be implemented during periods of drought The UWMP includes a draft Water Shortage Contingency Plan that outlines measures that could be employed in the case of drought The draft Water Shortage Contingency Plan is not implemented by adoption of the recommended resolution but is included as a potential course of action available to Council if mandatory conservation is required in the future Staff will bring this item back to City Council if such action becomes necessary in the future The draft Water Shortage Contingency Plan would require businesses and residents to reduce water consumption. The percentage of mandated reductions would vary based on the severity of the drought Penalties, ranging from written notices and fines to discontinuation of water service, would be assessed if customers did not meet the required reduction In addition to the percentage reductions, the Water Shortage Contingency Plan would include restrictions on the following activities: o street washing o serving water in restaurants o water use in decorative fountains o construction water meters o vehicle washing o residential irrigation o agricultural and nursery irrigation o filling pools, spas, ponds and artificial lakes o water use in air conditioning G, l9 RESOLUTION NO. A RESOLUTION APPROVING ADOPTION OF THE URBAN WATER MANAGEMENT PLAN FOR 2005. The City Council of the City of El Segundo does resolve as follows SECTION 1 The City Council finds and declares as follows A California Water Code §§ 10610 to 10656 require water suppliers to prepare an Urban Water Management Plan (UWMP) to promote water demand management and efficient use in their service areas, B The City of El Segundo is the Water Supplier for citizens and businesses of the city of El Segundo and is required to update, adopt, and submit its UMWP to the California Department of Water Resources at least every five (5) years, C The UWMP addresses projected water supply and demand over a twenty (20) year period in five (5) year increments It identifies and quantifies adequate water supplies, including recycled water, for existing and future demands in normal, dry, and drought years, and also lays out a water conservation program to encourage the efficient use of the City's water resources SECTION 2 Pursuant to Water Code §§ 10610 to 10656, the City Council adopts the 2005 Urban Water Management Plan A copy of the Urban Water Management Plan is incorporated by reference into this resolution and is filed with the City Clerk's office SECTION 3 The City Clerk is directed to certify the adoption of this Resolution SECTION 4 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this _ day of 2006 Kelly McDowell, Mayor Page 1 of 2 ATTEST Cindy Mortesen, City Clerk Mark C i iey Page 2 of 2 021 EL SEGUNDO CITY COUNCIL MEETING DATE- June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the presentation of fiscal year 2005 -2006 Midyear Financial Budget Review, approval of Fiscal year 2006 -2007 Budget Preparation Calendar RECOMMENDED COUNCIL ACTION: (1) Receive and file Fiscal Year 2005 -2006 Midyear Financial presentation, (2) Direct Staff to proceed with Fiscal Year 2006 -2007 Budget Calendar, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- The focus of the FY 2005 -2006 midyear financial review is to review revenues and expenditures in all funds for the period of October 1, 2005 through March 31, 2006 This report analyzes the estimated totals for revenues, operational and capital expenditures in all funds for the period of October 1, 2005 through September 30, 2006 Staff will also take any direction from the City Council regarding the FY 2006 -2007 budget process ATTACHED SUPPORTING DOCUMENTS: 1 Statement of Estimated Revenues —All Funds 2 Summary of Estimated Expenditures —All Funds 3 Proposed 2006 -2007 Budget Calendar FISCAL IMPACT: Operating Budget- Amount Requested: Account Number: Project Phase: Appropriation Required: _ Yes X No ORIGINATED BY- DATE. bbto Ah 0-it- ii-L- 'h° k� Bret M Plu , Directo(Administrative Services REVIEW DATE: City Manager 2 (127 BACKGROUND & DISCUSSION (CONTINUED) REVENUES The following is an analysis of General Fund revenues by the ten major categories a. Property Taxes This category is going to come in below budget attributable to a reclassification of the Education Revenue Augmentation Fund III (ERAF III) reduction from the State from sales tax and Vehicle License Fees to Property Taxes This is the $874,600 reduction that the City incurred as a result of Proposition 1a, which passed in FY 2004 -2005 in which the State shifted additional funds from local government to school districts for 2 fiscal years to balance the State's budget This ERAF III reduction will be eliminated in FY 2006 -2007 This revenue reduction was previously reflected in 3 revenue sources and is now reflected 100% in Secured Property taxes b. Other Taxes (Includes Sales, Utility User's. Transient Occupancy and Other Taxes This category is currently significantly above target with budget, mainly attributable to increases in Sales Tax, Transient Occupancy Tax, and Gas Utility User's Taxes, Co Generated Utility User's Taxes and Electric Utility User's Taxes offset by a decrease in Franchise Fees Sales tax has continued to remain stable for the first two quarters of this fiscal when compared to the first two quarters of last fiscal year It is slightly down from last year by approximately 2% Transient Occupancy taxes are estimated to come in ahead of target with budget This revenue source is up $122,719 or 6 78% for the first six months of FY 2005 -2006 compared to the same period last fiscal year mainly attributable to an increase in occupancy Due to the uncertainty of the operational status of the local power plant, the Gas Utility User's tax budget was significantly reduced the past two fiscal years As reported during the FY 2004 -2005 First Quarter Review, in December 2004, the local power plant was awarded Reliable Must Run (RMR) status by the California Independent System Operator (Cal -ISO) They also were operating under a "piggyback" tolling contract with Southern California Edison (SCE) These two agreements improved the chances that the plant would be operating more often for either grid reliability or energy supply needs For the period of January through April 2006, the local plant did not have any energy, capacity, or tolling sales contracts, so it operated for the most part only when the cost to generate power was lower than the market price Starting in May 2006 and running for the next 24 months, the power plant has a new tolling contract commencing with SCE and the dispatch will be solely determined by SCE 02 3 BACKGROUND & DISCUSSION (CONTINUED) As a result of the long -term contract, the plant has been operational more often and this revenue source continues to be ahead of target This revenue source is up $286,600 or 32 5% from the same period last year Franchise fees are anticipated to come in lower than budget attributable to gross receipts coming in less than anticipated Co Generated Electric Utility User's taxes are estimated to come in significantly higher than budget attributable to a rise in the Short Run Avoided cost (SRAC), which is the cost that the local refinery pays SCE for electricity purchased and used to value the Co generated production for the tax payment This SRAC formula is tied to changes in natural gas prices, which have gone up significantly the past year Electric Utility User's taxes are also estimated to come in significantly higher than budget Also included in this category are all other utility user's taxes combined, which are on target with budget c. Business License Taxes The City has received $7 67 million or 82 4% of the budget through March 31, 2006 compared to $8 6 million or 95 2% of the budget through the same period last fiscal year Businesses receive a 50% credit on their business license based on Sales Tax the City receives during the prior period of July to June the previous year This revenue source is anticipated to come in under budget mainly attributable to a significant increase in sales tax in the previous fiscal year, which was more than originally anticipated d. Other License and Permits and Charges for Services These two categories combined are currently ahead of target budget This is mainly attributable to a combined increase of $603,900 or 81 6% over last year The City has received $1,344,300 in building permits and plan check fees or 73 1% of budget through March 31, 2006 The most significant part of the increase is from plan check fees, which is 74 8% of target budget with 50 0% of the fiscal year complete This is mainly attributed to the Plaza El Segundo project Residential and interior commercial building improvements continue to remain strong in Southern California and in the South Bay in particular The development outlook for 2006 continues to look positive with several projects in the planning and design phase 024 BACKGROUND & DISCUSSION e. Fines and Forfeitures This category is currently ahead of target with budget The City has received $243,750 or 59 8% of budget through March 31, 2006 This is mainly attributable to a significant increase in Parking Fines This revenue source is up $31,200 or 17 1 % compared to the same time period in FY 2004 -2005 f. Interest and Rentals This category is currently on target with budget In an effort to keep inflation in check, the Federal Reserve has increased the federal funds rate, which is the rate at which depository institutions lend balances to each other overnight, nine times over the past year from 2 75% to 5 0% This has had a positive impact on interest income and the City's average rate of the investment portfolio has risen to dust over 4 0% as of March 31, 2006 Total Revenues in this category are 63 2% with 50 0% of the fiscal year complete g. Intergovernmental Revenues This category is estimated to above budget As part of the 2004 State Budget Act, the rates charged to motor vehicle owners and the corresponding revenue to local agencies was permanently reduced from 2% to 67% This reduction is to be replaced by an increase in property taxes, which will be deposited at the end of January and May each year The replacement of the permanent VLF reduction is now reflected in VLF Swap, which is included in this category but was not included in the original adopted budget Two other General Fund categories including Other Revenue and Transfers In and Charges for Services are expected to be on target with budget Total Estimated Revenues With 50% of the fiscal year complete, all categories of General Fund revenues are either ahead of or on target with budget and there are no adjustments needed at this time Overall, General Fund revenues are 58 9% with 50 0% of the fiscal year complete Revenues in all other funds appear to be on target with the exception of the Water and Sewer funds which are projected to come in below expectations Revenue projections for these funds were based on rate increases becoming effective on October 1, 2005 The rate increases went into effect in on March 1, 2006, therefore, only half of the rate increase will be realized in the 2005 -2006 fiscal year Since many of the revenues and expenditures are difficult to anticipate only six months into the fiscal year, staff will prepare another in -depth review of revenues and expenditures at the at the end of the FY 2005 -2006 third quarter BACKGROUND & DISCUSSION (CONTINUED) GENERAL FUND EXPENDITURES The following is an analysis of General fund expenditures by major categories A. Elected Officials and Administrative Support Services This category, which consists of the City Council, City Clerk, City Treasurer, City Manager's office, and Administrative Services, is currently on target with budget B. Non Department Non Department expenditures are currently on target with budget C. Public Safety The Police Department is on target with budget The Fire Department is on target with budget D. Planning and Building Safety This department, which consists of the Planning, Budding Safety, and Residential Sound Insulation, is estimated to come in $121,150 over budget attributable to an unanticipated increase in projects requiring additional outsourcing of building permits This is also reflected in the General Fund revenues as an increase in building permits E. Public Works This function's General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance and Administration Other fund operations in this function include Gas Tax, Facilities Maintenance and the Water Fund The total category is currently on target with budget with the exception of the Water Fund This fund is estimated to come in above budget mainly attributable to an increase in the depreciation expense over historical levels The increase in the Water Fund is more than offset by a decrease in the Sewer fund expenses, which are estimated to come in below budget attributable to a reduction in the Wastewater contractual payment made to the City of Los Angeles ti2G BACKGROUND & DISCUSSION (CONTINUED) F. Recreational. Cultural and Information Services The Recreation, Cultural and Information Services function includes the Recreation and Parks Department and the Library and Cable Services Department The Parks Department is anticipated to come in ahead of target with budget attributable to an increase in water utility expenditures The Recreation Department is also ahead of target attributable to an increase in instructor payments made In contract classes The Library and Cable Services Department is on target with budget Total General Fund Estimated Expenditures With 50% of the fiscal year complete, General Fund expenditures are on target with budget and there are no adjustments needed at this time Expenditures, fund balances and retained earnings in all other funds appear to be on target with budget with the exception of the Liability Insurance and Golf Course Funds The Golf Course Fund revenues are expected to come in at $107,500 under budget due to a decrease in driving range revenues Proprietary Funds At the end of FY 2003 -2004, the City was experiencing a declining revenue base at the same time that retirement and health costs were growing and the State of California was shifting additional property taxes to the schools As a result, the City faced General Fund financial gaps heading into both FY 2004 -2005 and FY 2005 -2006 Fortunately, during the past two fiscal years, the General Fund major revenue sources grew more than anticipated At the same time, the City used several of the City's proprietary funds to help close the financial gap The support of these funds together with an overall increase in the major sources of revenue has helped to keep the General Fund in a strong financial position As a result, staff is making recommendations to address the long term viability of these funds Liability Insurance Fund This fund is projecting a deficit at the end of FY 2005 -2006 of over $1 million This is attributable to a combination of expenses related to four litigated matters the past 2 fiscal years and a reduction in the transfers from the General Fund which played a part in reducing the initial General Fund gap Historically, the Liability has charged the General Fund over $1 million annually and this transfer has been reduced to $459,900 In FY 2005 -2006 Staff is recommending transferring $400,000 from the FY 2004 -2005 General Fund surplus and $400,000 from anticipated FY 2005 -2006 General Fund surplus Staff will also be 027 BACKGROUND & DISCUSSION (CONTINUED) recommending an Increase In the General Fund subsidy to the Liability fund In the FY 2006- 2007 budget process The $800,000 together with an Increase In the General Fund subsidy to historical levels beginning in FY 2006 -2007 will bring the General Liability fund back Into a healthy financial position Staff will continue to work with ICRMA's actuary to review the financial health of this fund Golf Course Fund The Golf Course Fund has a deficit of just over $2 8 million as of September 30, 2005 and this is anticipated to grow to just over $3 0 million by the end of FY 2005 -2006 This Is attributable to a combination of debt service requirements on the Golf Course bonds, depreciation expense, and lower revenues the past several fiscal years The City's new management company, Donovan, Lane and Associates, has made a number of operational improvements which have resulted in a reduction in operational expenses and a focus on improving the long term viability of the Golf Course With the changes that Donavan Lane has made together with the termination of the debt service requirement on the bonds in August 2012, the Golf Course will be in a better financial position in the future with the ultimate objective of being able to at least break even on an annual basis As a result, staff will be discussing making a recommendation to address reducing this deficit over a long -term basis with the Golf Course subcommittee Water and Sewer Funds The Water and Sewer funds are projected to come In below expectations Revenue projections for these funds were based on rate increases becoming effective on October 1, 2005 The rate increases went into effect in on March 1, 2006, therefore, only half of the rate increase will be realized in the 2005 -2006 fiscal year Staff Is anticipating that future annual rate increases will eventually enable both of these enterprise funds to be self sustaining with no assistance required from the General Fund Equipment Replacement Fund During the FY 2005 -2006 budget process, City Council directed staff to transfer $479,400 from the General Fund to the Equipment Replacement fund for 3 years to help replenish this fund Staff is therefore recommending transferring $479,400 from the Economic Uncertainty Fund resulting from FY 2004 -2005 General Fund surplus as part of the FY 2006 -2007 Budget Worker's Compensation Fund The City of El Segundo's Worker's Compensation expenses have grown significantly over the past 3 fiscal years as has every other City in the City's risk management pool Independent Cities Risk Management Association ( ICRMA) El Segundo has had a practice of recording a liability based on the total expenses Incurred plus the Incurred but Not Reported expenses on outstanding claims The City has been in discussions with Jack Joyce, who Is the actuary of the entire ICRMA pool and he feels the City Is in a better conservative position than the 01� 8 BACKGROUND & DISCUSSION (CONTINUED) majority of the other ICRMA member cities as a result of our conservative practice of recording the liabilities As a result, staff feels there is no need for any adjustments to this fund at this time but we will continue to monitor these expenses closely and stay in contact with the ICRMA actuary The FY 2004 -2005 audited financial statements reflects a $4,057,450 transfer of the final FY 04 -05 General Fund - operating savings into the Economic Uncertainty Fund as directed by City Council at the FY 2005 -2006 Strategic Planning Session Mid -Year actuals show General Fund revenues at 58 9% with 50 0% of the fiscal year complete and expenditures are on target with budget Based on preliminary estimates for FY 2006 -2007, a deficit of approximately $2 0 million has been identified in the General Fund expenditures mainly attributed to salary increases However, if revenues remain stable some of that anticipated 06 -07 deficit will be offset. Staff will bring forward recommendations to distribute the estimated balance in the Economic Uncertainty Fund during the 06 -07 budget strategic planning process CONCLUSION Staff will continue to monitor all revenues and expenditures very closely and submit another in -depth financial update to City Council at the end of the third quarter of FY 2005 -2006 02� CITY OF EL SEGUNDO STATEMENT OF ESTIMATEDREVENUES ALL FUNDS FMCALYEAR20D&2ON a I M ONM 12 MONTX CLASSIFICATION gCNAL ACTUAL ADOPTED REVISE. ACTUAL EBTIMATEO FY20032W4 FY 200F2005 20053006 FY 2005/06 FY2005/W FY 2006108 MaUrz 7JMYT.fe] PROPERTY TAXES 3101 Cureo Year M.eed 3102 CurzM Year Umecure9 3103 Plor Year Sewed 31M P. Year Unreal 3105 Penske, B lnareM 31W HOX ROmbnemmM TOTAL PROPERTY TAXES OTHERTAXES 3201 Seleab We lax 320 FmVoe Tax 3203 TrelWent Occlgenry Tax 3204 Real Property Tnvler Tex 3208 Seke Tax at Lrau 320 ANY, Users Tex 3212 Ges UGIry Tex 3213 Near UtlM Tex 3211 TMP,.ne UMlly Tex 3215 CoNa lM M. 3216 Electric UlOM Tex TOTALOTHERTAXES BUSINESS LICENSE TAXES 3]01 CommelGN m6Vebul 3302 Cord eclon 3303 VNeebs 404 C...ed Emp Pter. 3305 OIMr BUUnaes UPI Fee 330 Bugrnes Llcame PerWly CN N 3307 Blsnev Llcenns Fimm9 Fq TOTAL BUSINESS LICENSE TAXES OTHER LICENSE 6 PERMIT U01 Arterial LCerse6 3404 Next, Fertile 3105 P. vr, Par. NW Va.UI Fell 1407 Street PermlM 3114 MO., Far.. NO Fee et 3419 Overload l MSC Strati Plarl U24 &i5n9 Permis SM Fx6 TOTAL OTHER UCENSE 6 PERMIT 4439167 3993051 553120 5531100 319037 411FAW 250991 236 NO 259 NO 25080 37433 MAN 204677 155612 67300 67300 82773 180.380 39970 43 IN 10 a0 4000 42951 UAW 39904 31,208 4000 4000 4093 33050 6106 59801 6500 65000 28099 UNA 5235715 4523477 60330 60330 33at 7" 4895400 8136282 8971 C87 8863550 6IOU 550 4015010 8.2U60 2910911 2103771 2850 00 285000 14740 2AN1A0 3357912 3649783 350000 350000 1864485 3A0A0 161116 267977 175600 175600 42951 30400 105 296 1984653 2352350 2352350 142370 2.14740 22990 23316 2450 24 NO 13139 2670 1 554041 1 71710 1000000 1 00 00 1 16660 1 A 00 138279 13050 14500 14500 75967 14640 860237 618038 56110 01100 279878 141'100 1611738 1851638 1800000 180000 144783 23W,OW 2614 W5 2163685 2,700 NO 27000 1566018 2960000 21230410 24 at 5TO 2197210 2/972100 122WA19 26A26AW 8 TW 829 53755% 659330 659330 721530 7ANA0 14 355 154 994 159150 158150 120112 160 000 26 W2 30329 37150 32150 38163 WAW 133739 124417 159150 159150 87818 1040 105 296 117 690 116 200 116 200 118 532 125 NO 257183 129221 18500 185 NO 0230 116000 110322 101556 6360 .3650 39857 70000 9581492 902 W2 9314250 9314750 7621632 02001000 17858 17820 17500 17500 10191 VAN 652 325 607 632 06 350 606 350 420181 706= 30252 29458 3000 3000 23524 40 ON 72993 50860 35000 35000 29516 4540 43,55 40621 35400 35$00 22095 0WO 1121 31 70 700 139 BW 15695 11660 11200 1120 9042 15.000 230 144 6 N 650 9683 1200 836553 759 Y27 742250 242750 5243,1 81660 u.,xOma .Aimnewenxrxl 030 3501 CM Cane Foes 3502 Wmry Fees d Foes 3503 Perm, Froe 3500 Sur -CMW PerMIO Foss 3505 Handicap Pvbq Foes 3506 Tommg SeMCe Charges 3513 0 C INeole[ 3512L ,my Ven,- CnE 3514 E..n..l Salary Penally TOTAL FINES 6 FORFEITURES INTEREST 8 RENTALS 3601 IMereNminreeNtenh 3602 F eov RmMk TOTAL INTEREST a RENTALS INTERGOVERNMENTAL REVENUE 3701 M., Ve da In Lry 3702 Sb0e CLEEP 3703 Stop GcaMs 3705 Rombossmem LA County TRAP 3710 R nncnp FWdU oo, 3715 VLF S—p 3730 T.M. CoN. -AS 2928 3735 FeCeul OmN 3736 Dxeler Recovery TOTAL INTERGOVERNMENTAL u 16ue4o MOLpn weuiw CITY OF EL SEGUN0O STATEMENT OF ESTIMATEOREVENUES ALL FUNDS FISCAL YEAR 2005200 93v .00 7250 2250 0957 148,860 M224 49403 5000 50000 21139 45" 282222 385419 316400 31640 213490 QSw (50) 112410 4550 4550 45362 4,70 2900 10 40 00 00 100 9453 27532 23150 23150 =180 5853 2688 680 3204 264 500 500 758 100 400 500 50 48291 600 351830 472505 4072W 407250 243 732 108660 X9275 599013 165000 165000 1042$32 1,MMdDW 86529 102549 8500 8500 37430 85,00 1045804 201552 123500 173500 1079962 1,735,00 76909 30850 146X0 145650 40 &8 148,860 101 548 6652 33695 22400 72,110 122730 112410 12000 12000 45362 12000 13 075 20105 940 740 1101,80 N542 H,850 23207 232663 553250 1010 663,2b 48291 am 1036720 1699 AS3 268650 92280 120054 2102,110 031 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FIGGALY 200S2W6 11 CLASSIFICATION ACTUAL I ACTUAL I ADOPTED b REVISED I ACTUAL ESikMTED Q 3801 ZoNnp6 Pluvanp Fees 70851 27709 40 W0 4000 29626 4010" 3803 SpewI From Sem¢s 129392 107792 11500 115000 62067 11610" 3804 PWYC W.. Be... 20109 9424 45 "O 450" 7050 14.0" 380 SFSOeI Fee SeMOrs 19 70 (523) W08 Poo Check P. 999 "1 923452 88270 882700 60222 9"1300 3 809 PMn Rearmun Fees 19170 10710 18000 18"0 10151 ihmo 3810 SrM6kp YyeNT Feee 3240 no 3500 35" 8" 36" M12 Sale RemN B RWOr6 4724 Sens 4800 4800 2899 4e" 3813 Ereryy %en CMCk Fee 189766 175725 134250 134250 127192 1 0A" 3814 Signal Maintenance Xuphes 126636 131370 12000 12000 10 12000 3015 PISmrq 3amm Fees 446350 29742 100000 28720 9474 1 0("0 3817 Local Record Check Fee, 43820 57490 6240 62400 26570 741"0 3820 BN0 Were CeMCtlkl Fee 1167TH 801126 1"000 10000 409532 Sol 3831 Parks B ReceaKn ACMMee 59 "4 55486 84 "0 Be 50 2463 66,"0 3841 Special Fee Bananas 21071 221" 210" 21000 9994 2113" 3842 Hancewp MrWM IrpacOan 18000 N 695 140000 140000 70000 140,00 3843 Peramadc ToonsoN 378133 426591 150500 45050 304131 4""0 3w Fee Panora expernon 12995 36955 2800 28000 11795 28,000 3845 Man R. BWtlrg lmpeNOn 56 956 63000 63 NO 59 no 6313" INS HanDa. Mtleiak R.,r— 2243200 200 200 52% 6,"0 Gear Fee Rorer EWpmem TM 12760 6575 8000 BODO 2420 81"0 38" Amur Ft. Inspection 130906 161012 145000 14500 70 We 146,000 3849 Fee proveMen MwOme 34194 30.356 S00 800 216" "IM 3050 CPR ciao Fee 4280 3610 2400 3400 1905 313" Be" 10"7481 Ware PermB 995 30" 3 0N 205225 2. 3822 Emummemr Savor 82 DU 31881 13000 1300 13500 1413" 3823 Emeewe. Sally\ 737 DO 6760 800 B0w 20"475 aA" 3824 Emmonmemal Wary l 43 ON 399 60789 4500 45000 2920110 "low 3625 En'mmmenhl Sehry l 50 60000 88 WO 6813" 3826 Ememon.. So"1 16750 12 "0 1250 1213" 3827 Emmonmenrl Sol" 12152 3000 3000 105 213" 3820 Enwenmebl Srayl 010 2"0 200 BOB 2P" 3871 Commuautlan Cher Fees 3874 ReaeaSm Trya (07) 3875 C.. COe Fees 24700 24700 64130 UT,g10 3878 N»COnks. Genes Fees 1020 22600 3877 Drama 9000 now 260 "0" 38 "Farmers Mekr V.— 0000 4fi 00 "A" TOTAL CHARGES FOR SERVICES 2 "25" 2328811 2855550 3 043 750 1 494 590 2620,1" OTHER REVENUE 3901 Seem M 6urpw Pmp etr 2828 55140 100 1000 2650 20" 3903 ROMec 500 500 Be 10 3904 SO 90 Remhuraemem 19 70 (523) 3905 AE.bve Cherpes 740100 532250 5322" 532250 330400 022" 3906 Pro,, Damage ReunOUrsemeM 3909 MismXanees Resome 2"147 33624 135 "0 19350 8" 193"0 3916 HOYy VLY Fork Moll Grant 3919 Force EnEence Uncollected F . 11550 11 550 0 3911 Pmcpel..or HOwq 126636 131370 12000 12000 66393 12000 3943 In... Park Vale 50032 29742 3500 36000 9474 1900 3982 Fee D... TGTALOTHERREVENUE 1167TH 801126 836300 89460 409532 Sol INTER FUND TRANSFERS 9104 T,.w N Traffic Behry 20"0 6620 46200 46200 23100 46,20 910 Transfer In Gas Tax 18000 140000 140000 140000 70000 140,00 9106 Tremfer In Axoaantl RetteaMn 2490 14000 10000 10000 5000 10pN 9301 TSm1q en CpBY lmgoye . 55000 4000 45009 22500 4000 9302 Transfer In InOaahuchee ReWemmem 810 000 9401 Transfer In DegrereM Ewnomm UnceMmry 2243200 197270 1972700 966350 1972,70 MO3 luster In Dry PeroMffoo. owryeymmNPE0.6 250000 58960 889600 444800 08,00 9404 Transfer In Aanued VBCeOOn 6 Sck 9503 Tremlar In Gory Cove 802 Tremler N General Looll 300 NO 9702 Transfer In EgenWde Tmcl FW 59329 80450 860450 205225 410"0 9703 Transfer In Ex co le Trust Find Offer 82 DU 1000 000 80000 40000 0,000 TOTAL TRANSFERS IN 737 DO 4172 no 4538950 4538950 20"475 41380,90 TOTAL REVENUES GENERAL FUND 43 ON 399 4a 533933 4862260 49575,450 2920110 611327130 U VMq OBmrBaenwwsehal v FINE$ A FORFEITURES 3511 VeNde CoEe FTes INTEREST 6 RENTALS 3801 IIMes10n InxesEmnM TOTAL TRAFFIC SAFETY STATE FAG TAX EUND INTEREST 8 RENTALS 3601 Inlueelmlnreal . INTERGOVERNMENTALREVENUE 3712 SNW Gas Tax 2107 3713 StN Gas Tax 21075 3714 Same Gas TUI 210 3716 Sap Gas Tax 2105 TOTAL INTERGOVERNMENTAL TOTALSTATEGASTAX INTEREST 6 RENTALS 3501 MWetl m Imn .. RECREATION FEES 3975 C.aot ClAa Fees 3876 Non- O mot Classes Fees 3877 Drama 3580 Farmers Mankst Vendam TOTAL RECREATION FEES TOTAL ASSOCIATED RECREATION ASSETFGSEETUR: INTEREST 6 RENTALS 301 ]rarest on Inwgmmh INTERGOVERNMENTAL REVENUE 3705 Reimdssement IA Cou TRAP 3717 FortxGe MS Fe to sl 3715 Fo N, DOJ SMe 3719 FW. MreaMmws 3720 U S Treaeun, FodeMe = SAN. A Lout FgleM+e 3723 15 % Sate 6 Local TOTAL INTERGOVERNMENTAL TOTAL ASSET FORFEITURE LL�6vye1 rhaNPaama W UW, CRY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 2005 -2M 51070 142556 0850 0850 70476 40.000 (921) 1247 1350 1350 70336 1,300 50.p39 143,80] K200 46.200 70426 1413M 3M 13093 5000 50J0 - 0 136366 132,296 132150 132150 70336 160700 40W 4000 400 4003 4000 66"a 64911 030 63300 33761 677b 103917 102973 105000 10500 53532 107400 311769 309180 309450 309450 167629 319Ab 315551 322273 314,450 314450 157A29 311AN 3553 9121 319412 255520 45342 22521 23335 1280 M1.3/9 3N 300 36750 49770 0000 90000 .000 225.826 00399 39.400 OMAN 200,045 M7.160 033 12500 12500 - 0 ton, 29946 1170 Al TO 10492 W00 5221 4894 200 2800 16075 10351 12650 12650 21330 21,2511 10529 342420 155450 155450 11]264 113A0 11354 1702 100 1000 46399 6340 996 1165 600 No 8160 8.200 M. 076 30528 309400 309 400 100015 1971W 225.826 00399 39.400 OMAN 200,045 M7.160 033 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 2005 -2006 I ClA651pCATION ACNAL I ACTUAL J ADOPTED V REVISED I ACTUAL I ESMIMTEO A INTERGOVERNMENTAL REVENUE 3743 Semor CReen InHome -Care 3747 JineMe Drvnuan 37" Manor Home RepFn 3"a DeSVereO Me" 3779 General AtlmFearaton 3766 CIry Hall ADA Dwra MT OenNan W Ma. 3709 Clry NO EeW. 37M ADA OCOn Julys Comer 6lbery 3790 ReuhN$0.IN4eo0n IncOTe 379e AGA Glenda RemIR TOTAL INTERGOVERNMENTAL TRANSFERS IN Sol Tremor In General Fvq TOTALRLOCKGRANT INTEREST 6 RENTALS 301 Irpge n on InVFRl INTERGOVERNMENTALREVENUE 3751 PmpotlBOn A $and T. 3752 a- P. Sale R9oeda 3753 R—Wnsn FWW TOpo TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION A PROPo9R ON'C TRFN9PORTAT ON INTEREST 6 RENTALS 3801 9Mrut on Orvea . 37W Prop. T S.M. T. 390 Mecslnpcu Revenue TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION C AIR POLLUTION REDUCTION INTEREST 6 RENTALS 3601 I..0n ImnNronte 3703 S.. CnmN 3700 LACo SGAOMD /RMeWre TOTALINTERGOVERNMENTAL TOTAL NR POLLUTION REDUCTION 11 M N IA INTEREST 6 RENTALS 301 Inae. m Nry none R INTERGOVERNMENTAL REVENUE 3755 FAA 150 GnM 37% R 51 C. Los Angela; wand AepM uMemem W. TOTAL INTERGOVERNMENTAL PWJ CHECK FEES 38M Plan CMM Fees 3612 See Re.6 R,. TOTAL PI-AN CHECKFEES OTHER REVENUE 3820 Aj91mMPMOn TRANSFERSIN 9111 Tserolu WCDBG Fuld TOTAL HOME SOUND INSUTATION 6 582 248 W6 249350 245350 113074 28Op0 9100 4 241 200 2500 3 320 16,300 4708 9959 15300 15300 5030 3,000 9100 4420 30000 30000 (77) 0 $ 07 5 378 258,W0 25890 10 080 10$00 57069 10200 10100 2210 n 22631 Soon 9AW 2113 6,pp 36700 36700 36fiM 6]69 3470 30000 30000 3o0W 72 23O 107388 131200 131 no 23088 131,140 29627 42391 63700 122200 31850 637011 101,057 149759 194.00 25340 u93. 114.900 9 774 19105 10 000 1000 1OAo 231549 248 W6 249350 245350 113074 28Op0 2116 2108 200 2500 624 1.Io 650 650 233045 250754 248500 248500 1144M 231,00 243439 269,859 258,W0 25890 114498 241.80 11 M5 27433 15000 1500 16,00 192920 205 297 203 500 203 500 97 3U 2M 00 (155) 192920 206 297 203 500 20350 97179 20.100 204,005 233730 218,600 21950 97179 216,60 1655 3 863 2 000 2 00 2,000 19612 2.393 19000 19090 4611 1900 19612 20393 19000 1900 4611 19,030 21,466 24376 21,wo 21000 4,611 21,00 14 393 12 479 14 400 14400 14MO 1305159 1743 366 3090 on 300000 2MIM 11276 M0O 3000 ss= TAM o0 1 316 435 1743358 3030000 3030000 9105,000 1 142 2 590 600 90 3,00 300 3" 1142 2590 300 30M .00 314456 546851 Ism= 6000 66721 M,7% 1 06.424 2307.308 3.MT 400 3642400 87.321 9.606.10 u �9ul9el O5WRerav We41M 034 CITY OF EL SEGUNDO STATEMENTOG ESTIMATEDREVENUES ALLFUNDS FISCAL YEAR 20052006 6 M'.- S MONTH CLASSIFICATION ACTUAL ACTUAL ADOPTED REVISED ACTUAL ESTIMATED FV 2001200 FY 20042005 20520[6 FY 1005/[6 FY200. FY SMINM HYPERON MITIGATION INTERGOVERNMENTAL REVENUE 3728 Hyp l n MN9Fam TOTAL HTPERION MRWATION TDAARTCLE3 3382111KEWAY INTEREST 6 RENTALS 3601 "..mNw.. INTERGOVERNMENTAL REVENUE 3725 TOA Add 3 33821 TDA ARTICLE 3 WA 9RAN OTHER REVENUE 38T9 MTAGrcMRe. TOTAL MTA GRANT C O P SJSLEN OTHERTA%ES 3207 COPS F"N INTEREST 6 RENTALS 3601 Were& on ImnBn TOTAL C a FA FEMA 3784 TOSP Dou0-Street 3798 SIMa OES C0r Wn TOTAL F E MA 4800 24,000 24000 24.00 SA000 48,OW 2400 24.00 24,000 14,000 95) 303 1% 1% 8,032 84% 8850 8850 8604 6A60 7.95] 8.]99 9,000 B.OW 6.BM BA88 12aaaW 110AO0 a 1300.00 1.20000 0 10000 100000 10000 OWNS 100000 1a0m0 2.rz] 14283 1000 1000 14}00 102727 11,1283 101 No lalmo 100,WO 1u,8W ]98 818 220680 no 680 798,818 a�DUnpel ai.ay3a..i. WUbl,.. 035 PROPERTY TA 3109 Tm Ape®maM duund TOTAL INTEREST 8 RENTALS Will Mkreal m lmeWnan6 TOTAL ASSESSMENT DISTRICT #73 INTERGOVERNMENTAL REVENUE 3909 Mu..... Revenue 3791 Sul. Sued S,,U -M lAnNapry 3T93 LA CpMy G'. V. A'. "so CIEOR Pd... 3973 D..,M. S. 0.1 Cl. Gnm Rd..e INTERGOVERNMENTAL REVENUE TRANSFERS IN 9001 Tnmler In Gp ml Fund 9121 Trundler In FEMA 9302 Trawler Mn.000pee R.0 9W5 T.Nr In FucNe. Mann — 9702 Tawler In EWnMa01e TW Fund 9708 Tr..W In ON Sewme Twl Fund 9705 T.I. In IruhaepuMe Re.m TRANSFERS IN TOTAL CAPITAL IMPROVEMENT INFRASTRUCTURE EP .CEMFM INTERGOVERNMENTAL REVENUE 37M F..nl Gnw for 5ewerlmprowmenb INTERGOVERNMENTAL REVENUE TRANSFERS IN 9301 Tnmleun CIP WOI Trawler In GemN Fund TOTAL INFRASTRUCTURE REPLACE ECONOM L UNCERTAINTY SOO1 Trensur Genar.I Fund 9802 T.Mr In General U.Nd, TOTAL ECONOMIC UNCERTAINTY EACILRIES MNNTENANOE TRANSFERS IN 9001 Tre VIn Gd—.1 Fund TOTAL FACILITIES MAINTENANCE CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES ALL FUNDS FISCAL YEAR 200 -2005 105.1 6]68 3583 112238 3i6J 0 0 0 0 ON 000 0 250 a0o 1092620 0 1070097 1092620 0 528200 500970 500 No 250000 500.000 798818 459000 0 166550 0 500 000 88950 16500 0 500 No 5653550 2115315 5mm SW ON 250 ON SWA00 913 W{ wa NO NO 00. 0 0 Soo ON 1613.4% 1311502 225 NO 1539 502 362 750 176 NO 75000 750N 37500 75A0 J52.]SO I]S.ON ]5.000 >S NO 3].531 ]6.oN `HW u[EAMVrowaurnu V � V INTEREST 8 RENTALS 3601 NnneloonlmeMlNNb CHARGES FOR SERVICES Mal Water SOWS 3553 MMn NVWSDOu 3556 ftwsun E WMer Saln 3859 M.W#WSS u R.. CHARGES FOR SERVICES TRANSFERS IN 901 Transfer In Gennel RFM 930 Transfer M IMrs.,e R.Naunmem TRANSFERS IN TOTAL WATER UTILITY SEWER FUND, CHARGES FOR SERVICES 3881 WeMWe4r UMW Fees 3862 WMeWNn Cwnee5m Fax 3 355 Annual Ou dly SdN Nqe 3067 Annual OMuMeI WMe / LA Co CHARGES FOR SERVICES TRANSFERS IN S01 Transer In General Fund 9301 Tramler In GepBY lNdVNnnlb 5302 Tlenfer In MFnhutlllre ReMucern M TRANSFERS IN TOTAL SEWER FUND GOLF COURSE TOTAL INTEREST 8 RENTALS 3603 INNND lnwme -COP INTEREST 6 RENTALS CHARGES FOR SERVICES 3832 Food 8 Sewreq Revel'ux 3833 Leaxe Seer B Wide 38N Son Course Pro Shop RNNlun 3635 God Coulee Reran., 636 0rmn9 Renq Re NNds, 3838 Ga LeNdes CHARGES FOR SERVICES OTHER REVENUE 3909 Mkcel4xan Revenue TOTAL GOLF COURSE PARK VISTA SENIOR HOUSING 3501 INS. on BNeeMeeN TOTAL PARK VISTA SENIOR HOUSING OTHER REVENUE 301 Selea of SUlRue PropeRy 3912 ReplegmM CHW, to oMm Oepl OTHER REVENUE TOTAL EQUIPMENT REPLACEMENT Cltt OF EL SEGUNDO STATEMENT OF ESTIMATEDREVENUES ALL FUNDS FISCAL YEAR 20053006 115) 37572 $6581]3 6]20%5 5900000 5 %O 0. 2861585 8016..0 9155 DOW WON 10000 2100 6.N0 5256458 5970802 5185000 518500 22.919 4.Mq$150 4 WB 2,292 5000 500 1529 UN 113281% 12702800 111000 1110000 500174 BAS,00 1600 1600 0 0 300 00 0 31600 1600 0 0 136440 1 05 $35 16 %550 16 %650 5618. 1.W 10 ISM 45671 500 500 130 43M 313732 139526 196063 1075572 1290 93] 1921550 1921350 761156 106.1110 287100 234 70 1,0)5,38 2.]53,23] 1,821.550 1,421350 )61,185 1.06,4. 2139 230 2300 2,300 2139 24M 2300 260 212182 239367 25000 250000 113996 260pq 30505 7267 3000 300 2O% 3,00 %5353 233956 30000 300 NO 163979 322p0 5856& 557537 60000 60000 232997 Now 7 %028 701610 8000 8000 31588 676,900 2 %BW 109637 116500 11650 25,136 10%0 2,28003 1 859373 209500 2 %950 %3913 1,%1,000 33328 10919 0 267 100 2,316031 1,870393 2,021. 900 2,07160 %5681 tOHA00 1128,050 629,400 1 %2800 1. %250 $77300 10625% 1128050 63930 1%200 1062500 37230 1,062,10 1118050 829 ,400 1,063.500 1062,50 372300 108,80 OTHER REVENUE 3909 Ms[e6mew Revenue 3911 Craton, b Otller, O dar rwMa 9001 Transfer In anom GmnBl Furor 3913 RecovaY of ClurN Paid TOTAL OTHER REVENUE TOTAL UANU YINSURANCE OTHER REVENUE 3911 Chdow.Over D,WOme 3913 Recovery of CMim, Paid TOTAL OTHER REVENUE TOTAL WORKERS COMPENSATION INTERESTILREN7ALS Hot I... I.M. OTHER REVENUE 3972 LArart Servxx 3922 Fro Sef a, Impov, 3922 Polar So"linI 3972 Traffic rm9mvB 3972 OweOwn Mnke0n9 Fronds 3971 VIeM Mar School 3922 Dav,kpar, COnaP.SawerM TOTAL OTHER REVENUE TOTAL SPECIAL DEPOSITS OUTSIDE SERVICES TRUST 570 Loamy PLF 370 1buY CI-SA 3703 Prior TrxnO STO TOTALINTERGOVERNMENTAL TOTAL OUTSIDE SERVICES TRUST TOTAL CRY REVENUES CITY OF EL SEGUNDO STATEMENT OF ESTIMATEDREVENUES ALL FUNDS FISCAL YEAR 20052005 726900 459900 459900 459910 720600 459M 26832 12550 200000 210 OW 100000 210900 24,633 6,103 30100 30 ON 3014 6,100 751733 465003 659900 659800 320600 BMW 751,733 410,010 659,900 659.900 320500 68!,900 1741666 1129 580 1387 Not 138T S50 1 132105 "sau 960 164714 153563 12 698 1 910600 1 592753 135700 1367950 t tµ741 1.307,610 53591 128153 54000 54000 6176 3761 822 1,000 26832 12550 3000 3 O 3835 BOW 22654 13019 30100 30 ON 3014 6,100 72245 (7037) 32100 22000 3M9 2p00 12500 185587 14973 42W 000 4200000 1N 908 352653 430000 4309000 11 Cb ULM IBfiAPo 480.80 4,30900 4.310,00 11.040 23410 7501 679 6600 6510 6635 6.700 4M 4473 SWo 5 N 1059 2,810 11 .723 11,257 11.600 11,00 7,74 9310 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2005 -06 MIDYEAR GENERAL FUND TRANSFERS CITYCOUNCIL CITY TREASURER CITY CLERK Administration Elections TOTAL CITY CLERK CITYMANAGER Administration Economic Development TOTAL CITY MANAGER CITYATTORNEY PLANNING AND BUILDING SAFETY Planning Bmldmg Safety TOTAL PLANNING & SAFETY ADMINLSTRATLFE SEW VICES Administration Accounting Business Services Information Systems Human Resources Risk Management and Purchasing TOTAL ADMINISTRATIVE SERVICES NON DEPARTMENT POLICE DEPARTMENT Administration Patrol and Safety Crime Investigation Traffic Safety Community Relations Communication Center Animal Control TOTAL POLICE DEPARTMENT FIRE DEPARTMENT Administration Suppression Paramedic Prevention Environmental Safety Emergent) Services TOTAL FIRE DEPARTMENT 5 314 993 838 700 897 200 897 200 12 MONTH Vatmtice CLASSIFICATION ACTUAL ADOPTED REVISED ESTIMATED over (under) 212 950 F1' 2004 -2005 FY 20052006 F1' 20042006 FY 20052006 revised bud et GENERAL FUND TRANSFERS CITYCOUNCIL CITY TREASURER CITY CLERK Administration Elections TOTAL CITY CLERK CITYMANAGER Administration Economic Development TOTAL CITY MANAGER CITYATTORNEY PLANNING AND BUILDING SAFETY Planning Bmldmg Safety TOTAL PLANNING & SAFETY ADMINLSTRATLFE SEW VICES Administration Accounting Business Services Information Systems Human Resources Risk Management and Purchasing TOTAL ADMINISTRATIVE SERVICES NON DEPARTMENT POLICE DEPARTMENT Administration Patrol and Safety Crime Investigation Traffic Safety Community Relations Communication Center Animal Control TOTAL POLICE DEPARTMENT FIRE DEPARTMENT Administration Suppression Paramedic Prevention Environmental Safety Emergent) Services TOTAL FIRE DEPARTMENT 5 314 993 838 700 897 200 897 200 - 180 744 193 750 218 850 227 700 8 850 205 223 212 950 212 950 212 500 (450) 196691 244900 234900 234250 (650) 4 688 72 000 72 000 18200 (53 800) 162 548 151 350 151 350 162 900 t 1 550 201,379 306,900 306,900 252,450 (54,450) 548 638 593 100 577 400 584 000 6 600 484 186 431 550 513 250 522 500 9 250 1,032,824 1,024,650 1,090,650 1,106,500 15,850 436,313 524200 524,200 524,200 - 685 727 1 127 850 1 353 550 1 361 000 7 450 934 634 1 073 300 1 102 150 1 211 150 109 000 1,620,361 2,201,150 2,455,700 2,572,150 116,450 329272 341650 341650 343800 2150 661 417 722 700 701 950 679 300 (22 650) 342 421 379 150 379 150 374 750 (4 400) 521 745 457 800 590 750 592 950 2200 428517 489200 499350 490500 (8850) 162 548 151 350 151 350 162 900 t 1 550 2,445,920 2,541,850 2,664,200 2,644,200 (20,000) 3,850,810 3,757,850 3,779,950 3,782,250 2,300 3 1002% 3 894 150 4 122 500 4 086 624 (35 876) 5 165 207 5 778 250 5 785 600 5 936 800 151 200 1814865 1799250 1799250 1805800 6550 832 474 1 046 350 1 046 350 983 418 (62 932) 95 210 102 550 102 550 101 850 (700) 1294716 1602600 1602850 1 481 207 (121 W) 117 215 135 450 135 450 135 464 14 12,419,893 14,358,600 14,594,550 14,531,163 (63,387) 402 805 453 400 453 400 438 250 (15 150) 7218245 7978500 7999250 8033650 43300 2 326 364 2 930 100 2 930 100 2 903 900 (26 200) 367620 351950 351950 356300 4350 256 536 283 800 283 800 277 700 (6 100) 317 114 176 000 1 133 950 1 133 950 10,888,684 12,173,750 13,152,450 13,152,650 200 1 0.39 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2005 -06 MIDYEAR PUBLIC WORKS Government Buildings Engineering Street S.mtcft Street Maintenance Traffic Safety Sold Waste Recycling Storm Drams Equipment Maintenance Administration TOTAL PUBLIC WORKS RECREATIONAND PARKS Administration Parks Department Recreation Department Aquatics; Cultural Arts Sports Teen Center Joslyn Senior Center 1 005 130 1 051 550 1058450 1 047 150 12 MONTH Variance CLASSIFICATION ACTUAL ADOPTED REVISED ESTIMATED over (under) 277300 F1 2004 -2005 FY 20052006 FV 20052006 F) 20052006 revised bud et PUBLIC WORKS Government Buildings Engineering Street S.mtcft Street Maintenance Traffic Safety Sold Waste Recycling Storm Drams Equipment Maintenance Administration TOTAL PUBLIC WORKS RECREATIONAND PARKS Administration Parks Department Recreation Department Aquatics; Cultural Arts Sports Teen Center Joslyn Senior Center 1 005 130 1 051 550 1058450 1 047 150 (11 300) 349 265 451 850 452 050 428 150 (23 900) 286894 277300 277300 246900 (30400) 553887 690500 719850 685466 (34384) 632080 633800 633800 627350 (6450) 657 391 697 500 697 500 713000 15 500 202 239 193 000 193 000 205 000 12 000 342103 399150 399150 386250 (12900) 121 377 245 550 245 550 246 500 950 4,150,366 4,640,200 4,676,650 4,585,766 (90,884) 271253 288750 288750 290750 2000 1521284 1671300 1 671 300 1729350 58050 423 517 361 200 361 200 397 100 35 900 380305 331300 334150 346036 11886 125167 230700 231100 175340 (55760) 116960 125700 126100 125266 (834) 1172W 133050 133450 131710 (1740) 102 594 105 550 107 050 107 050 - Farmers Market 13963 34300 34300 3120 (3 100) Contract Classes 221086 240000 240000 480400 240400 Special Events 50718 64900 64900 62500 (2 4W) Drama 66270 7000 7000 1500 (5500) TOTAL RECREATION & PARKS 3,410,407 3,593,750 3,599,300 3,878,202 278,902 LIBRARY & CABLE SERVICES Adminstration 357358 396400 399400 397950 (1450) Technical Support Services 435395 469,350 469350 470950 1600 Youth SeNicrs 374900 514,950 514950 466350 (48600) Public Information Services 507 284 523 600 523 600 523 650 50 Community Cable 378 039 385 300 385 300 385 300 TOTAL LIBRARY & CABLE SERVICES 2,052,976 2,289,600 2,292,600 2,2449200 (489400) TOTAL GENERAL FUND 46,659,292 48,657,900 50,466,150 48,754,529 (1,711,621) ALL OTHER FUNDS TRAFFICSAFETY 46 200 46 200 46 200 46 200 STATE GAS TAX 165 220 600 800 657 300 657,300 - ASSOCIATED RECREATION FUND toter -Fund Transfers 1400 100000 100000 50000 (50000) Drama 1260 100000 100000 5000 (50 0001 TOTAL ASSOCIATED RECREATION FOP 14,000 200,000 200,000 100,000 100,000 ASSET FORFEITURE 966365 885,000 1,010,550 979,700 (30 850) COMMUNITYDEVELOPMENTBLOCK GRANT Senior In -Home Care 21409 35000 77200 35000 (42200) Juveude Diversion 11200 1600 20200 16000 (4 20(0 Minor Home Repair 11085 30000 30000 30000 Delivered Meals 34719 3010 59350 59900 550 Generat Adminstration 16 710 17 100 17 750 17 150 - AutomabcDoom 57070 3670 48600 44250 (4350) Residential Sound Insulation 7082 30000 3000 4960 (19 6w) 2 V � 01 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2005 -06 MIDYEAR 3 TOTAL CDBG 159,275 194,900 283.100 252,500 (69,800) PROP "A" TRANSPORTA NON I2 MONTH Vanance CLASSIFICATION ACTUAL ADOPTED REVISED 1 ESTIMATED over(under) Shuttle FY 2004 -2005 FY 2001,2006 FY 2005-2006 F1 20052006 revised budget 3 TOTAL CDBG 159,275 194,900 283.100 252,500 (69,800) PROP "A" TRANSPORTA NON Dm1-a -Ride 133587 111900 111900 114000 21M Shuttle 24937 29700 29700 28100 (1600) Recreation Trips 13026 20600 20600 19600 (1000) Admmntration 41949 41400 41400 4140D - MTA Buy -Down 6 218 8 000 8 000 8 000 CTIPPrognm 3553D 31900 31900 15950 (15950) TOTAL PROPOSITION "A" 255,247 243,500 243,500 227,050 (16,450) PROP "C "TRANSPORTATION Dial -A -Ride 11 100 55M 550 5 500 - Shuttle 43173 617W 61700 57700 (4000) Admiuntration 22323 49000 49000 49000 - Streets6lwyCIP - 128750 128750 TOTAL PROPOSITION "C" 76,596 116,200 244,950 240,950 (49000) AIR POLLUTION REDUCTION 2,520 75,100 75,100 75,100 - RESIDENTIAL SOUND INSULATION 1,837,305 2,770,400 6,027,150 6,287,500 260,350 HYPERION MITIGA TION FUND 30,638 131,800 2039100 208,500 59400 TDA ARTICLE 3 - SB 821 BIKEWAY FUND 2,486 6,950 12,900 15,350 2,450 COPS FUND 48,785 300,000 3009000 300,000 - ASSESSMENT DISTRICT 073 - REDEMPTION 203,525 - - - - CAPITAL IMPROVEMENT FUND Public Facility CIP 232 052 980 200 1 009 600 1 009 600 - Rec(ParkCIP 464738 513000 513000 513000 Streefs/Hwy CIP 2367315 15200000 19019600 19019600 - SemtarySewerClP 9689 4400 4400 Public Safety Capital Improvement - 250000 250000 250000 - Inter -Fund Tramfers 450000 450000 450000 TOTAL CAPITAL IMPROVEMENT 3,073,794 17,393,200 21,246,600 21,246,600 - INFRASMUCTUREREPLACEMENT Public Facility CIP - 5 500 000 5 536 150 5 536 150 Si oitary Sewer CIP - - - - Storm Dram CIP - _ - Inter -Fund Transfers 1 700 194 TOTAL INFRASTRUCTURE REPLACEME 1,700,194 5,500,000 5,536,150 5,536,150 - ECONOMIC UNCERTAINTYFUND 2,423,200 2,067,300 2,067,300 2,067,300 - FACILITIES MAINTENANCE 172,605 78,000 85,350 353,450 268,100 WATER FUND Water Operation 11 232 426 10 458 450 10 458 450 10 595 800 137 350 W Ater Capital 642405 1217" 1429550 1429550 Inter -Fund Transfers 795 000 795 000 _795000_ TOTAL WATER 11,874,831 12,470,450 12,683,000 12,820,350 137,350 SEWER FUND 2,520,552 2,722,000 2,722,000 2,427,900 (294,100) U, 41 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2005 -06 MIDYEAR 4 GOLF COURSE 12 MONTH Variance CLASSIFICATION ACTUAL ADOPTED REVISED 1 ESTIMATED ovet(under) I Food and Bevenge F1 2004-2005 F1 2005 -2006 FY 2005 -2006 F1 2005 -2006 tensed bud et 4 GOLF COURSE Golf Coune 765154 l 146 300 1 146300 l 146450 ISO Food and Bevenge 271 105 286 650 286 650 295 350 8 700 Pro Shop 243437 324600 324600 325550 950 Golf Come 310676 351250 351250 356250 5000 Driving Range 171 434 695 800 695 800 686 000 (9 800) General Admimstnbon 420,364 396 050 396 050 401 100 5 050 Golf Coune Lessons 79 890 63 500 63 500 63 500 TOTAL GOLF COURSE 2,262,060 3,264,150 3,264,150 3,274,200 10,050 PARK VISTA SENIOR HOUSING - - - - EQUIPMENTREPLACEMENT Setnce Charges 508159 600000 6DD 000 600000 Capital - Fixed Assets (154 184) 323 400 3 352 050 3 352 050 TOTAL EQUIPMENT REPLACEMENT - - - - - LIABILITY INSURANCE 1,985,440 1,425,900 1,425,900 2,120,500 694,600 WORKERS'COMP RESERVE(INSURANCE Admmuttabon 2067238 1450900 1450750 1449400 (1350) Employee Safety Program )6092 32300 K300 32300 TOTAL WORKERS' COMP 2,083,330 1,483,200 19483,050 1,481,700 (1,350) DEVELOPER FEES- EXPENDABLE TRUST 912,329 4,960,450 4,960,450 4,967,950 7,500 EXPENDABLE TRUST FUND -OTHER 10,000 80,000 80,000 80,000 - OUTSIDESEBVICES TRUST 171 - - 6,550 6,550 TOTAL ALL FUNDS 80,637,354 109,410,800 119,176,000 118,429,379 (746,621) 0440 CITY OF EL SEGUNDO BUDGET CALENDAR FISCAL YEAR 2006 -2007 ADOPTED BUDGET Dates Responsibility 1/1/2006 - 5/23/2006 Administrative Services Update equipment replacement schedule 1/05/2006 Public Works CIP Kickoff 2/13/2006 Department Heads Departments submit CIP requests, including project descriptions, ,justifications, cost estimates, proposed funding source(s), and cost savings, if any Changes to current CIP budget should also be submitted at this tune 2/24/2006 Administrative Services/ Public Works Review CIP proposals with the City Manager 2/28/2006- 6/09/2006 CIPAC /Admen Services Public Works Department to assemble all departmental requests and schedule CIPAC meetings One CIPAC meeting is designated for public input Administrative Services Department will prepare year -end estimated expenditures for current projects and estimated year -end fund balances 4/10/2006 - 4/28/2006 Department Heads Departmental preparation of FY 2005 -2006 estimated expenditures at 9 -30 -2006, departmental preparation of FY 2006 -2006 estimated revenues at 9 -30 -2006, if applicable 4/10/2006 - 4/28/2006 Administrative Services Prepare revenue and mid -year budget review 5/22/2006 Administrative Services Administrative Services Department will load all budget documents on the shared drive including a budget instructions, worksheets on expenditures and revenues, personnel, capital outlay requests, travel and meetings, professional and technical services, contractual services, dues and subscriptions, training and education, and new program requests Please utilize the shared drive to complete and store all budget documents 5/22/2006 - 6/6/2006 Administrative Services Purchasing Agent/Risk Manager to review all capital outlay request submitted by departments 5/30/2006- 6/9/2006 Department Heads Submit the following to the Administrative Services Department (FY 2006 -2007 Budget) via the shared drive 1) Proposed fee increases as of October 1, 2006 in accordance with City ordinances, if applicable, 2) Completed expenditure and revenue worksheets, 3) Completed personnel worksheets, 4) Completed Capital Outlay Requests, 5) Completed Travel and Meetings, Professional and Technical Services, Dues and 043 CITY OF EL SEGUNDO BUDGET CALENDAR FISCAL YEAR 2006 -2007 ADOPTED BUDGET Dates Responsibility Subscriptions, Training and Education, 6) Completed New Program Requests, if applicable, and 7) Completed departmental and divisional narratives updated on network (,,r' Drive) 6/07/2006 Administrative Services FY 2005 -2006 Midyear Review, Final Budget Calendar, and Revenues and Expenditure Assumptions presented to the City Council 6/9/2006- 6/23/2006 Administrative Services Administrative Services Department inputs and compiles estimated revenues and budget requests, and prepares budget worksheets, narratives and capital requests for submission to the City Manager and distribution to Department Heads in preparation for budget sessions 6/16/2006 Public Works Dept Public Works submits preliminary CIP program to the City Manager for review pending City Council direction 6/26/2006- 6/30/2006 City Manager /Admm Services Department budget sessions with the City Manager, Director Administrative Services, Administrative Services Department and individual departments to discuss departmental budgets, departmental narratives, and proposed reorganizations or program changes 613012006- 7/14/2006 Administrative Services Administrative Services Department recalculates preliminary budget totals based on adjustments made during departmental budget sessions and submits revised numbers to the City Manager for review 7/14/2006 City Manager /Admm Services Administrative Services Department reviews and finalizes revised budget totals, narratives, and capital equipment requests with the City Manager 7/20/2006 Administrative Services Administrative Services Department compiles and prints preliminary budget 7/24/2006 City Council, City Manager, Department Heads City Council Strategic Planning Session 8/01/2006 City Council City Council receives preliminary operating and CIP budgets, and sets dates for budget workshops and public hearings 044 CITY OF EL SEGUNDO BUDGET CALENDAR FISCAL YEAR 2006 -2007 ADOPTED BUDGET Dates Responsibility 8/15/2006 Administrative Services City Council workshop on operating and CIP budgets 9/05/2006 City Council City Council holds a public hearing on the FY 2006 -2007 annual operating budget and the FY 2006 -2007 thru 2010- 2011 CIP budgets 9/05/2006 All Departments Submission of 2006 -2007 Professional Services Agreements over $10,000 to the City Council for approval 9/19/2006 City Council City Council adopts the FY 2006 -2007 annual operating budget, the FY 2006 -2007 thru 2010 -2011 CIP budget, and the appropriations limit 045 EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the setting of a date and time for Interviewing candidates to the Recreation and Parks Commission :OMMENDED COUNCIL ACTION: (1) Set date for Interviews of candidates to the Recreation and Parks Commission, at 6 30 p m, Tuesday, June 20, 2006 (2) Alternatively, discuss and take other action related to this Item BRIEF SUMMARY' On December 20th, the Council approved the LOCAL APPOINTMENTS LIST of COMMISSIONS, COMMITTEES, AND BOARDS, which lists the Positions to Open in Year 2006 The list was posted pursuant to Govt Code § 54972 The Recreation and Parks Commission has one position open The Incumbent has reapplied and a second application has been received Applications for the Recreation and Parks Commission position may be filed with the Council Office by interested candidates up until 5 00 p m of the Friday before the Tuesday interview date As reflected on the attached Local Appointments List, posted at City Hall since December, 2005, the following are the committees, commissions and boards with one opening each Library Board of Trustees — position expires June 30, 2006 Senior Citizen Housing Corporation Board - position expires June 30, 2006 El Segundo Community Cable Advisory Committee — position expires October 31, 2006 Capital Improvement Program Advisory Committee — position expires November 30, 2006 Economic Development Advisory Council — one position — no expiration ATTACHED SUPPORTING DOCUMENTS: Local Appointments List FISCAL IMPACT: N/A ORIGINATED: Date• A Q gte" IIa O Abreu Exei REVIEWED Date: 5 04(%) 3 CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMISSIONS, COMMITTEES, AND BOARDS) Positions to Open in Year 2006 Posted pursuant to Govt Code § 54972 TO APPLY, CONTACT CITY HALL ADMINISTRATION, (310) 524 -2302 TERM EXPIRES /OPENINGS MAY RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents) Colleen Glynn -Rich (reapptd 614102 to 2nd 4 -yr term) 05/30/06 JUNE LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max 2 Term Limit - All Residents) Darcy Fulmer (apptd 711103 to 1st 3 -yr term) 06/30/06 PLANNING COMMISSION: (4 Yr Term — No Term Limitation) (All Residents) All positions filled. SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term — No Term Limit - All Residents) Paula Rotolo (apptd 614102 to 2nd 4 -yr term) 06/30/06 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All Residents) Brian David Mitchell (apptd 6/19/02 to 15f 4-yr term) 10131/06 NOVEMBER CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term — No Term Limit — 2 Business /3 Residents) Michael Dugan (reapptd 6/19/02 to 2n° 4 -yr term) 11/30/06 The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply John Van Hook - Small Business Rep - due to resignation effective 11/01/05 no exp Council Approval: December 6, 2005 Posted. December 22, 2005 @ 3.15 P.M 29 THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE 647 EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Commissions and Boards AGENDA DESCRIPTION- Consideration and possible action to approve the Recreation and Parks Commission's recommendation to place the name of Rex C Kenyon on the Freedom Park Memorial Recommendation — (1) Approve Recreation and Parks Commission's recommendation to place the name of Rex C Kenyon on the Freedom Park Memorial (2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: At the February 15, 2006, Recreation and Parks Commission meeting, a sub - committee was appointed to review the request submitted by Stephen R Wiley to place the name of Rex C Kenyon on the Wall of Honor Army Chief Warrant Officer Kenyon was an El Segundo resident, who was killed at age 34 in the line of duty on January 16, 2006, when his helicopter was shot down in Iraq Chief Warrant Officer Kenyon was the son of a former manager of the El Segundo Chevron Refinery Kenyon was locally active in Boy Scouts and graduated from EI Segundo High School He joined the Army in 1991 and became an Apache Combat Aviator Based on the guidelines for both the Wall of Honor and the Freedom Park Memorial, the sub- committee recommended to the full Recreation and Parks Commission, at their March 15th meeting, that Rex C Kenyon's name be placed on the Freedom Park Memorial The Recreation and Parks Commission voted unanimously in favor of the recommendation as the Freedom Park Memorial is "for individuals that have lost their life in an act against or in defense of America's Freedom and Liberty " Mr Shelly Butler, representative for Mr Wiley, mentioned at the Recreation and Parks Commission that the Kenyon family felt either memorial location would be a fitting tribute ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT $ Operating Budget: $ Amount Requested: $ Account Number: Protect Phase. NIA Appropriation Required, None ORIGINATED BY: DATE. / 50o/dly BIII Crowe, Assistant City Manager DATE: 5A Jeff Sl U Z SLL am w� NH W� uN ° 3 w eg J ¢ mrigg°o rm r�i mm$�$n�y�$� m m Tim m° m I''4 o�mM�Yv inF 9i 17 f0 - w Nm �mOt�m � N 2 LL u rc o °z v w W � nz Z. Z ai rc °3¢3 ow i o0 og�ooiGGLLm z-UQ(Qkk w uu11ui °z� 20~uY��fjZry UZh �WN�LLUJ.¢ LLa�wucw�aom g�c Zii °�WWWLLLLWJ"Nwvl G�¢�LL�LL�'aawJJw C ¢FYW mNNZQZQ pZ�p, � °J2 LLW. ZKCF'� LLy Q�FK�R�'Z'jZJZ 3 J?W�Np¢JZ VM w J �a °o OYl —�wJ w °3999993 SN w 2ao m0 °w°dua4'�wmrcLwy 3r� 2- ��m"d u °nia°si°iLLC°i�d�?�33c°�w��¢�LS0 m N 5 U �o N E 8 C 0 pm 5 °c wad rca °NF �O_ E U Uo OZ aJ ~VI U F a w 8 z N of w J 0 N Y U _W U D O A °o m E b L E 00 mY v mrn� U �11n m" a 0 w `m i a U m !it z m n $ nn�9 EE a Fa °mm m am 5 Ar�9� a � MH and a..5 E 3 d L 2K .0 Tn §e= 8N4 =� N E A o E usE�'9 N q SII � 11 LL w U K a 0 0 o ,y o O r 1 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 5/512006 THROUGH 5/2512006 Date Payee Amount Description 4120/2006 La Salle 43,725 00 ABAG payment 515/2006 CalPERS 324,95236 PERS Health 5/10/2006 Health Comp 87652 Weekly claims 515 5/10/2006 West Basin 731,923 63 H2O payment 5/10/2006 Lane Donovan Golf Partners 18,266 99 Lakes payroll transfer 5/11/2006 CalPERS 264,455 55 PERS Retirement 5/16/2006 Federal Reserve 20000 Employee I Bonds 5/16/2006 Federal Reserve 30000 Employee EE Bonds 5/17/2006 Health Comp 401 88 Weekly claims 5/12 5/18/2006 Employment Development 37,273 67 State Taxes 5/18/2006 IRS 187,034 98 Federal Taxes 5/19/2006 La Salle 43,725 DO ABAG payment 5/23/2006 Federal Reserve 15000 Employee I Bonds 5/23/2006 Federal Reserve 25000 Employee EE Bonds 5/2412006 CalPERS 261,116 72 PERS Retirement 5/2512006 Health Comp 2,52804 Weekly claims 5119 515 - 5/24106 Workers Comp Activity 28,909 25 SCRMA checks issued 1,946,089 59 DATE OF RATIFICATION: 6/6/06 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 1,946,089.59 DepuV Treasuoar Date ,5/50/0(, Date 5z4h/, D e on actual expenditures is available in the City Treasurer's Office of the City of El Segundo (),)-q REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 16, 2006 - 5 00 P M CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tem Busch - Present — arrived at 5:03 p m Council Member Boulgandes - Present Council Member Fisher - Present — arrived at 5.07 p.m. Council Member Jacobson - Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that 54956 9(b) items were threats of litigation regarding the Dragone Settlement CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 5 matters City of El Segundo v 2221 Park Place, LASC Case No. BC319034 City of El Segundo v CTF2, Alaska, LASC Case No. BC319033 Tom Jones v City of El Segundo, WCAB No MON 0330985 Tom Kennedy v City of El Segundo, WCAB No AHM 0114150 Michael Guzman v City of El Segundo, WCAB No MON 0325480 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6)* -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8). -0- matter 10 MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 1 05 1 SPECIAL MATTERS. -0- matter Council recessed at 6 55 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 2 052 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 16, 2006 - 7 00 P M 7.00 P.M SESSION CALL TO ORDER — Mayor McDowell at 7 08 p.m INVOCATION — Pastor John Feldschau of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — (a) Council Member Fisher presented a commendation to Ralph Lanphere, City Treasurer of the City of El Segundo, for his dedication to municipal service for which he has been awarded the Certified California Municipal Treasurers certification by the California Municipal Treasurers Association (b) Council Member Boulgardies presented a Proclamation in recognition of all our volunteers and proclaiming May as Volunteer Recognition Month (c) Mayor McDowelll presented a Proclamation recognizing Floyd Carr as the 2006 El Segundo Senior Citizen of the Year, proclaiming the month of May, 2006 as Older Americans Month, and inviting the community to the Elderfest Celebration on May 20, 2006 from 11:00 a m to 200pm ROLL CALL Mayor McDowell - Present Mayor Pro Tem Busch - Present Council Member Boulgandes - Present Council Member Fisher - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Henry Stewart, resident and Aquatics Task Force Member, addressed the Aquatics Task Force procedure and the process for arriving at their recommendations to the Recreation and Parks Commission He expressed his support for Council approval MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 3 053 Barbara Briney, resident and Aquatics Task Force Member, spoke regarding possible funding for an aquatics facility to be built on school land with School District approval Cindee Topar, Recreation and Parks Commission Member, expressed the Commission's support of the aquatics project Chris Powell, School Board Member, expressed the Board's support of the aquatics project He also stated there would be a savings to both the School District and the City for the project Reialia Freeman, AT &T, spoke regarding AB 2987 and AT &T's position on the bill She requested Council not go on records opposing AB2987 Jull Potter resident, spoke on item number 2, reactivation of the Imperial Avenue video camera, and item number 1, regarding the development standards for the single family residential zone A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Mayor ProTem Busch to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 1 Consideration and possible action regarding a presentation and discussion of changes proposed by the Council R -1 Subcommittee, to the El Segundo Municipal Code Title 15 Chapter 4A regarding the development standards for the Single - Family Residential R -1 Zone (Fiscal Impact None) Seimone Jurps, Planning and Building Safety Director, gave a report Received comments from the public regarding the proposed changes: Craig Maples, Cam Construction, expressed his concern about the proposed FAR and the restriction placed on residents. Anthony Hederyt, Architect and resident, expressed concern about the proposed FAR and the restrictions placed on residents, and the possible reduction in home values Cary Gerber, resident, expressed concern about the proposed FAR and the restrictions placed on residents. He also questioned why the committee stopped meeting, and stated that he was under the impression that compromises were being made and agreements being reached. He also stated that there were good points and some bad points in the presentation He felt that the Committee was disbanded before compromises could be discussed MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 4 054 Juli Potter, resident, expressed her support of the R -1 restrictions MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to direct staff to proceed with the Zoning Code amendments and preparation of environmental review documents MOTION FAILED BY THE FOLLOWING VOICE VOTE AYES JACOBSON AND BOULGARIDES, NOES MCDOWELL, BUSCH AND FISHER 2/3 MOTION by Mayor McDowell, SECONDED, by Mayor ProTem Busch to direct staff to proceed with the Zoning Code amendments and preparation of environmental review documents with the recommendations to modify the FAR to 6 25 MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MCDOWELL, BUSCH AND FISHER, NOES JACOBSON AND BOULGARIDES 3/2 D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2 Consideration and possible action regarding upgrade and reactivation of the Imperial Avenue video camera system for monitoring LAX aircraft overflights of El Segundo Council Member Jacobson gave a report MOTION by Council Member Jacobson, SECONDED by Mayor McDowell to accept the recommendation of the Aviation Safety and Noise Abatement Committee (ASNAC) to upgrade the video surveillance system, instruct staff to work with the Committee to develop a cost - effective video monitoring solution and report back to the City Council with their findings MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3 Consideration and possible action regarding a recommendation by the Recreation and Parks Commission to tentatively approve the configuration of a swim complex at El Segundo High School, 640 Main Street. Stacia Mancini, Consultant, gave a report MOTION by Council Member Boulgandes, SECONDED by Mayor ProTem Busch to tentatively approve an EI Segundo Recreation and Parks Commission's recommendation for the concept of a two pool complex at El Segundo High School, direct staff to work with the El Segundo Unified School District ( "District ") regarding the preparation of the environmental review documents, and appoint subcommittee Council Members Busch and Boulgandes to explore and negotiate potential contract between the City and the District regarding the use and operation of the pool facilities (contract to be brought to Council in the future for consideration) MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 5 ,l "r, J.% 4 Approved Warrant Numbers 2553186 to 2553391 on Register No 15 in the total amount of $608,297 37 and Wire Transfers from 4/21/2006 through 514/2006 in the total amount of $578,690.87 Authorized staff to release Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 5 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 6 Approved funding Fiscal Year 2004 -2005 continuing appropriations and open purchase orders in the Fiscal Year 2005 -2006 Budget 7 Approved the examination plan for the Personnel Merit System fob classification of Human Resources Specialist 8 Second reading and adoption of Ordinance No 1395 to amend the El Segundo Municipal Code regarding "Cafes" and "Coffee Shops " (Fiscal Impact None) 9 Approved Reimbursement Agreement No 3600 with REEFF America LLC for the processing of planning applications for a proposed extended stay hotel to be constructed at 888 North Sepulveda Boulevard (Fiscal Impact. Approximately $45,000 — to be reimbursed by project applicant) Authorized the City Manager to execute the agreement as approved to form by the City Attorney, with REEFF America LLC 10. Second reading and adoption of Ordinance No. 1394 approving the transfer of a Pipeline Franchise Agreement, Ordinance No. 1255, from Equilon California Pipeline Company LLC to Shell California Pipeline Company LLC and extending the franchise until 2016 (Fiscal Impact $3,500 —estimated annual franchise fee) 11 Adopted Resolution No 4465 declaring the City's intent to conduct a public hearing on June 20, 2006 regarding the issuance of a pipeline franchise agreement (Ordinance) to Chevron Pipeline Company for a period of ten (10) years (Fiscal Impact- $3,000 estimated annual franchise fee) 12 Adopted Resolution No 4466 of the City Council authorizing the City Manager, or designee to authorize the County of Los Angeles to act on its behalf and apply for, receive, and appropriate grant funds from the California Integrated Waste Management Board for the 12th Cycle Used Oil Block Grant (Fiscal Impact None) 13 Adopted Resolution No. 4467 authorizing submittal of Fiscal Year 2006 -2007 application to the California Department of Conservation for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act (Fiscal Impact $5,000 in grant fund revenue) 14 Authorized the City Manager to approve the issuance of blanket purchase order for Fiscal Year 2005 -2006 in excess of $10,000 for Jazzy Gym, to provide on -site youth gymnastics services (Fiscal Impact: $18,000) MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 6 o5 ) 15 Authorized acceptance of $93,750 in grant funding from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) and the Hazard Mitigation Grant Program, Project #1585- 11 -04, OES ID #037 -22412 Approved cost projections under the grant Include reimbursement for personnel time, consulting /contractor, advertising (public notice) and legal review. (Fiscal Impact. $93,750) Authorized the City Manager or designee to sign and execute all grant related documents, agreements, etc 16 Authorized acceptance of $24,323 in additional grant funding from the U S Department of Homeland Security, Office of Domestic Preparedness (ODP), under the Urban Area Security Initiative (UASI) for the Federal Fiscal Year 2005 (FY 2005) in order to receive reimbursement for ODP- approved training (Fiscal Impact. $24,350) MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgarides to approve Consent Agenda Items 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 and 16 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Council Member Jacobson not participating on item number 10due to a possible conflict due to interest in real property CALL ITEMS FROM CONSENT AGENDA 5 City Council Meeting Minutes of May 2, 2006. MOTION by Council Member Boulgarides, SECONDED by Mayor ProTem Busch, to approve the minutes with corrections to the Motion made on Item 9 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F NEW BUSINESS 17. Consideration and possible action regarding approval of an amendment to an Agreement with Nationwide Environmental Services, a division of Joe's Sweeping, Inc. to extend the Agreement for a three -year period for continued street sweeping services by exercising an option in the Agreement to extend the term (Fiscal Impact: $393,849 for street sweeping services over three years and as adjusted by fuel pricing adjustments provided for in the amendment) Steve Finton, Public Works Director, gave a report MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgarides to authorize the City Manager to execute the First Amendment in a form approved by the City Attorney to existing Agreement No 3168 with Nationwide Environmental Services a division of Joe's Sweeping, Inc to extend the agreement for a three -year period for continued street sweeping services. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 18 Consideration and possible action regarding the Issuance of a Request for Proposals for the development of an "alternate side" street sweeping schedule on all streets citywide where street sweeping parking restrictions are posted. (Fiscal Impact $20,000 estimate of fee to develop alternative side street sweeping schedule) MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 7 005 Steve Finton, Public Works Director, gave a report MOTION by Council Member Boulgandes, SECONDED by Mayor McDowell to authorize staff to Issue a request for proposals for the development of an "alternate side" street sweeping schedule on all streets citywide where street sweeping parking restrictions are posted MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK 19 Consideration and possible action regardirg cancellation of the July 5, 2006 City Council Meeting MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgandes to approve cancellation of the July 5, 2006 City Council Meeting MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 REPORTS — CITY TREASURER K REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - Council Member Jacobson - 20 Consideration and possible action regarding the City's position on AB 2987 (Nunez), the Digital Infrastructure and Video Competition Act of 2006; and HR 5252 (Barton), the Communications, Opportunity, Promotion, and Enhancement Act of 2006 (COPE Act) MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to authorize the Mayor to sign letters of opposition to state and federal telecommunications legislation, respectively known as AB 2987 and HR 5252. MOTION PASSED BY UNANIMOUS VOICE VOTE 510 Council Member Boulgandes - Mayor Pro Tern Busch - 21 Consideration and possible action regarding a presentation and a discussion regarding assisted living facilities and nursing homes (Fiscal Impact None) Council consensus to receive and file staff presentation MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 8 68 MOTION by Mayor ProTem Busch, SECONDED by Council Member Boulgandes to direct staff to begin the process of amending the El Segundo Municipal Code to allow assisted living facilities and nursing homes in additional specified zones (GAC, MDR, MM in addition to the proposed Multi Family Residential Zone, as proposed by staff MOTION PASSED BY UNANIMOUS VOICE VOTE 4/1 AYES MCDOWELL, BUSCH, BOULGARIDES AND FISHER NOES- JACOBSON (due to the proposed location). Reported on his attendance at the Local Government Small Business Advisory Group and the upcoming fee increases Mayor McDowell — 22 Consideration and possible action regarding the approval and appointment of an ad hoc committee to plan the City's ninetieth (90th) anniversary celebrations in 2007. The committee will plan a set of events to honor the City of El Segundo's ninety (90) years of incorporation, plus arrange for the 90th anniversary theme to be included in the City's major events throughout the year. (Fiscal Impact To be determined during the FY 2006/07 Budget Session) MOTION by Mayor McDowell, SECONDED to Council Member Jacobson to approve and appoint a Committee of Mayor McDowell and Council Member Jacobson to plan and develop events in 2007 in order to celebrate the City's 90th Anniversary. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 23 Consideration and possible action regarding the assignment of Council Members to various intergovernmental agencies, other local agencies and subcommittees MOTION by McDowell, SECONDED by Council Member Boulgandes to approve and implement assignments in attached Exhibit as amended. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Announced the Annual Authors Fair at the Library Announced the performance Sunday, May 21, 2006, 7 00 p.m. at the Old Towne Music Hall of a new song written for El Segundo, Moonlight in El Segundo PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Ju6 Potter, resident, stated her displeasure regarding the changes to the R -1 recommendations MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 9 05.9 Ted Lewis, resident, commented on the R -1 building recommendations and stated he felt that the recommendations still needed some refinement He felt a sliding scale needed to be adopted. Edna Freeman, Resident, Thanked Mayor ProTem for his referrals on the Assisted living and nursing homes to be allowed in certain zones MEMORIALS — ADJOURNMENT 10 22 p m Cindy Mortesen City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING May 16, 2006 PAGE NO 10 U Cl COUNCIL COMMITTEE ASSIGNMENTS May 16, 2006 - April 8, 2008 Aviatton Safet &Noise Abatement Committee Liaison Carl Jacobson Bill Fisher City Selection Committee Kelly McDowell Proxy as Needed Hyperion Citizens Forum Jim Boulgandes Carl Jacobson N/A Independent Cities Association (ICA)-52 cities education/advocacy Kelly McDowell N/A Independent Cities Risk Management Authority (ICRMA) Kelly McDowell N/A — (staff sitions League of California Cities Jim Boul andes Bill Fisher Los Angeles County Samtation District 5 and South Bay Cities District - SanDist Kelly McDowell Carl Jacobson Municipal Area Express Transportation MAX Carl Jacobson Bill Fisher Reach Out Against Drugs (ROAD) Kelly McDowell and Eric Busch, Pres is ex officio Santa Monica Bay Restoration Project- Bay Watershed Council SMBRP Jun Boul andes N/A Senior Citizen Housing Corporation Board Liaison Carl Jacobson Jun Boulgarides South Bay Cities Council of Governments (COG) [KM- Steenng & Aviation, EB- AQMD, HLS- former MPTem, John Gaines] Eric Busch Kelly McDowell Bill Fisher Carl Jacobson Jun Boul andes South Bay Economic Development Partnership SBEDP) Bill Fisher Jim Boulgarides South Bay Youth Project Jun Boulgarides Bill Fisher Southern California Association of Governments — General Assembly (SCAG Eric Busch Jim Boulgarides Southern California Cities Joint Powers Consortium Bill Fisher N/A West Basin Water Association City/School Affairs Subcommittee Jim Boul andes N/A Kelly McDowell and Jim Boulgarides Technology Subcommittee Bill Fisher and Carl Jacobson Disaster Council Kelly McDowell and Carl Jacobson *Downtown Subcomrmttee eff Nov2005 re $250,000 exp Kelly McDowell *Athletic Fields Subcommittee Jim Boul andes and Eric Busch *Aquatics Subcommittee Jim Boul andes and Eric Busch Golf Committee-Standing Committee reconstituted 10/05/04 Carl Jacobson and Bill Fisher *R -1 zone Planning Subcommittee Carl Jacobson and Jim Boul andes *Ci Seal Comimttee Jim Boulgarides and Carl Jacobson *Ci 's 90 Anniversary, January 2006, Subcommittee eff 5/16/06 Kelly McDowell and Carl Jacobson *City /School — Contract Negotiations re Use & Operation of Pool Facilities eff 5116/06 Jim Boulgarides and Eric Busch LA Coun West Vector Control District Council election in 2004 Sandra Jacobs 4 yr term up in 2008 LA County Emergency Preparedness Commission-13d has not confirmed John's appointment as of 4/18/06, COG -Home Land Security HLS John Gaines represents the City on both JOA Council/Council All /CC Committee Assignments 051606 CC Committee Assignments - External /Cn[emal doe * ( '� C) 04 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: June 7, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action regarding adoption of a resolution amending the City Clerk's Department Records Retention Schedule for City Council Meeting Audio and Video and Web Video Tapes RECOMMENDED COUNCIL ACTION: (1) Adopt Resolution, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION In December of 2002 the City Council adopted Resolution No. 4291 approving a records retention schedule for the City Clerk's Department, Police Department and City Attorney. Included In the retention schedule were Council Meeting Audio and Video Tapes. The current retention period for Council Meeting Audio and Video Tapes allows for the disposal of the tapes after adoption of the meeting minutes It has been determined by the number of requests to review tapes that the audio and video tapes have historical value and the retention period should be Increased to five (5) years which coincides with the retention period for Council Agenda Packets It Is also recommended that the City Council Meeting Streaming Video be added to the Retention Schedule with a retention period of one (1) year on the City web site, which is the maximum allowed by the current system, and backup archives retained at least five (5) years The City Attorney has reviewed and approved the recommended revisions ATTACHED SUPPORTING DOCUMENTS- Resolution amending the City Clerk's Department Records Retention Schedule FISCAL IMPACT. NONE ORIGINATED BY. DATE* 5-30 -06 &J` 4,11 la)VA , Cindy Moriesen, City Clerk REV IEWE DATE Jeff t City Manager 7 ue2 RESOLUTION NO. A RESOLUTION AMENDING CITY CLERK'S DEPARTMENT RECORDS RETENTION SCHEDULE FOR CITY DOCUMENTS. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION I The City Council finds as follows A Keeping and maintaining public records that are unnecessary or duplicative results in the consumption of significant public resources including money, time, and space, B Government Code §§ 34090, et seq establish methods by which the City may approve the destruction of unneeded documents, C It is in the public interest to reduce the City's cost for stonng documents while, at the same time, ensuring that the City preserves those records that are required to conduct City business SECTION 2 As used in this Resolution, "record" has the same definition as set forth in Government Code § 6252 SECTION 3 Pursuant to Government Code § 34090, the City Council approves the records retention schedule as amended for City Council Audio, Video and Web Video Tapes in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of records according to the time intervals listed in that schedule upon the request of the City Manager, or designee, and the written approval of the City Attorney SECTION 4 Notwithstanding the records retention schedule adopted by this Resolution, the City Clerk may, upon complying with the provisions of Government Code § 34090 5, dispose of documents in any legal manner without the further approval of the City Council or City Attorney SECTION 5 Upon destroying any documents in accord with this Resolution, the City Clerk is directed to complete a certificate verifying the destruction of such records and file the certificate with the City's official records SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's ongmal resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 7 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded Page 1 of 2 PASSED AND ADOPTED this ^ day of 2006 Kelly McDowell Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) 1, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPROVED A O�C7 Mark D Hens C y tt C By Assistant City Page 2 of 2 U t I CD CL m a O O O (A a 0 cD CL N N CD O N N w r n r m 'D to N C7 n 0 1 Om n C7 O n n C) O C) C) C 0 O <D N (D N N CD N N O .%7 A y 3 (g m C1 m j N m N 5 g z O " m 3 A m > > m o = ;il a'D��QD Do'D o' ^r cn r- QD 2Km QD co D D D o m Nam O 0`<m n m oZm (D m a�'0 o 0m m m O C� °0mCD 00 mom F�m�^NATOm �om3m� 0 m y y N 3 a n a 3 y m y �= m� �? > > m m b Dpi -0 1 n CD D 0 M y X N'U ti 0 3 (D N d N N N ^ 0 m (p Q. w e Q0 :�ZI SA O J m C y n 0� n Z go S y 0 O W Na (') c �' N O d (U N u C) m� n G N m -400 n ^ C 0 a -U = N ry O¢ CX N j == N d j .Z7 (p j fD O= N ;D ? 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Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding increasing an existing purchase order with MRH Structural Engineers by $110,000 for plan review services (Fiscal Impact - $110,000, Expenditures are offset by revenue collected for plan review services paid by developers ) RECOMMENDED COUNCIL ACTION. 1 Authorize City Manager to approve the increase in purchase order with MRH Structural Engineers; and /or 2 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Under an existing agreement with the City, MRH Structural Engineers (MRH) provides plan review services for the department to ensure construction documents conform to the adopted building code at a cost not to exceed an amount of $205,000 for the fiscal year. The fees charged by MRH for their services are a percentage of the plan check fees collected by the City This is a common fee structure in the industry for plan review services The monies collected by the City are paid by the applicant to compensate the City for the resources used to review the documents (continued on next page) ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT- Operation Budget, $245,000 Amount Requested: $110,000 Account Number: 001 - 400 - 2403 -6214 Project Phase N/A Appropriation Required. X Yes _No ORIGINATED BY DATE 30 -2 C06 Seimone Jurps, irector of Planning and Building Safety Department REVIEWED BY DATE I O/ ,Y// b City Manager 8 0 77 BACKGROUND & DISCUSSION (continued Fiscal Year 2005 -2006 has been an extremely busy year for the department The Plaza EI Segundo project consists of the construction of 385,000 square feet of retail, the grading of 157,000 cubic yards of dirt, and the construction of a new public road along with the needed underground infrastructure Due to its size and expeditious rate of construction, the Plaza El Segundo project has absorbed an enormous amount of the department's resources (staffing and budget) In addition, the Budding Safety Division has had a vacant Plan Check Engineer position All construction related documents for the Plaza El Segundo project, which have been submitted to the City for plan review, has been outsourced to MRH to ensure compliance with all related building codes As stated earlier, the costs for these services are paid for by the applicant, or in this case, Plaza El Segundo developer, The department has exhausted the original $205,000 that was budgeted for these services and requests an additional $110,000 to be added to the purchase order for MRH This amount will be sufficient until the end of the fiscal year, September 30, 2006, Staff is currently preparing a Request for Proposal to select a consultant for future plan review services Staff will recommend a consultant(s) along with the appropriate budget request during the 2006 -2007 budget cycle 078 P \Planning & Building Safety \Slurps \Staff Reports Part 2 \MRH \Staff Report for MRH to increase amount 6 -7 -2006 doc EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE June 7, 2006 AGENDA HEADING' Consent Agenda Consideration and possible action regarding approval of a Professional Services Agreement to administer the 2006 -2007 Community Development Block Grant (CDBG) Program between the City of El Segundo and Tina Gall for an amount not to exceed $17,100 per year Contract period July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years (Fiscal Impact- $17,100 annually) RECOMMENDED COUNCIL ACTION: 1 Approve the Professional Services Agreement, in a form approved by the City Attorney, with Tina Gall and authorize the City Manager to execute said Agreement, and /or, 2 Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On December 20, 2005, the El Segundo City Council approved the 2006 -2007 Community Development Block Grant (CDBG) Program and Budget, including CDBG General Administration The project budget has a total CDBG allocation of $9,067, and a General Fund allocation of $8,033 For almost fifteen years, the City of El Segundo has contracted for professional services in the administration and implementation of the CDBG Program Under CDBG regulations, a (continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- Operating Budget: $17,100 ($9,067 CDGB; $8,033 General Fund) Amount Requested* $17,100 Account Number. CDBG 111- 2779 -6214 Protect Phase. None Appropriation Required: Yes X No ORIGIND. DATE. )�YZ - Seimone Jurlis, pirect , PI ninq and Buildinq Safety Department i REVIEWED.BSr /// DATE / A/ Jeff , Gity Manager i9 STAFF REPORT June 7, 2006 BACKGROUND & DISCUSSION: (cont.) Page 2 maximum of ten percent (10 %) of the City's annual allocation may be spent on the administration of a City's CDBG Program El Segundo's CDBG annual allocation for the 2006 -2007 Program Year will be $90,679 Thus, approximately $9,067 may be allocated to the general administration and management of the CDBG Program A Request for Proposal to administer the City's CDBG Program was issued The following firms submitted proposals and project assignments Comprehensive Housing Services Gayle Bloomingdale, Principal Hourly Rate $75 00 /hour plus overhead and travel (overhead and travel not to exceed $610 00 annually) Duane Solomon Duane Solomon, Principal Hourly Rate $75 00 /hour plus reimbursables including printing /reproduction costs and mileage at $0 44 '/7. per mile Willdan Al Warot, Principal Christina Perez, Project Manager Virgilio Vita, Labor Standards Compliance Hourly rates not provided; Proposal states a "not to exceed" amount of $9,000 00. LDM Associates, Inc. Esther Portillo, Senior Associate Hourly rates. $80 00/ hour plus reimbursables Tina Gall Tina Gall, Principal Hourly Rates $65 00 /hour inclusive of all costs Staff reviewed the three proposals and recommends retaining the services of Tina Gall For almost fifteen years, Tina Gall has served in the capacity of CDBG Consultant to the City of El Segundo Ms. Gall possesses extensive experience in CDBG administration and implementation She maintains an outstanding reputation both within this city, other cities she currently serves, and with the Los Angeles County Community Development Commission Ms. Gall's proposed rates are highly competitive. P \Planning & Building Safety\CDBG\cdbg ccmtg admtn psa 6 07 06 doc 080 EL SEGUNDO CITY COUNCIL MEETING DATE- June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda Consideration and possible action regarding approval of a Professional Services Agreement to Implement the Community Development Block Grant (CDBG) Juvenile Diversion Project between the City of El Segundo and South Bay Youth Project (South Bay Youth Project is sponsored by the City of Redondo Beach, a chartered municipal corporation) for an amount not to exceed $16,000 Contract period July 1, 2006 through September 30, 2009 with an option for annual review and renewal not to exceed a total of three years (Fiscal Impact $16,000 annually) RECOMMENDED COUNCIL ACTION- 1 Approve the Professional Services Agreement, In a form approved by the City Attorney, with South Bay Youth Project and authorize the City Manager to execute said Agreement, and /or, 2 Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION On December 20, 2005, the El Segundo City Council approved the 2006 -2007 Community Development Block Grant (CDBG) Program and Budget, including the Juvenile Diversion Protect For twelve years, the Juvenile Diversion Project has annually provided approximately 300 -400 counseling services hours, performed by licensed family therapists, to approximately 15 to 20 emotionally and /or physically abused youth between the ages of 2 to 18 years old (continued on next page) ATTACHED SUPPORTING DOCUMENTS, None FISCAL IMPACT: Operating Budget. $16,000 ($14,031 CDBG, $1,969 General Fund) Amount Requested. $16,000 Account Number CDBG 111- 2747 -6214 Project Phase, None ORIGINATED: IC U81 STAFF REPORT June T 2006 BACKGROUND & DISCUSSION. (cont.) Page 2 Since the Project's Inception, South Bay Youth Project has been the City's seance provider South Bay Youth Project possesses a proven track record In serving the youth of this community South Bay Youth Project consistently administers and Implements the federal programmatic and financial guidelines required under the CDBG program A total of $16,000 In CDBG and General Funds have been approved and budgeted to support this project P \Planning & Budding Safety \CDBG \cdbg ccmtg sbyp psa 6 07 06 doc 082 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: June 7, 2006 AGENDA HEADING: Consent Consideration and possible action regarding an amendment to a Memorandum of Agreement (MOA) with the City of Redondo Beach to extend the term of the MOA until July 1, 2008 for continued development of an Implementation Plan in compliance with Total Maximum Daily Load (TMDL) regulations mandated by the California Regional Water Quality Control Board (Fiscal Impact = $1,300 estimate) Recommendation, (1) Authorize the City Manager to execute an amendment to the existing Memorandum of Agreement (MOA) with the City of Redondo Beach (MOA No 3374) in a form as approved by the City Attorney to extend the term of the MOA until July 1, 2008 for continued development of an Implementation Plan for Jurisdictional Groups 5 & 6 in compliance with Total Maximum Daily Load (TMDL) regulations (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Section 303(d) of the Clean Water Act requires states to identify and prepare a list of water bodies that don't meet water quality standards and establish pollutant load allocations, orTotal Maximum Daily Loads (TMDL) A 1999 court order directed the United States Environmental Protection Agency to complete TMDLs in the Los Angeles area over a thirteen -year period In compliance with this order, the Regional Water Quality Control Board approved Resolution No 2002 -022 on December 12, 2002, establishing limits for the Total Maximum Daily Loads (TMDLs) of bacteria during wet weather for Santa Monica Bay Beaches The TMDL addresses bacteriological water quality impairments at 44 beaches from the Los Angeles/Ventura County line to Outer Cabrillo Beach, In addition to establishing TMDLs for Santa Monica Bay, Resolution 2002 -022 also divided Santa Monica Bay agencies into seven Jurisdictional Groups based on drainage areas and required each Group to develop Implementation Plans identifying measures to employ to meet the TMDL requirements (Background and Discussion continued on following page) ATTACHED SUPPORTING DOCUMENTS. (1) Amendment to Memorandum of Agreement. FISCAL IMPACT. Operating Budget. $1,300 Amount Requested: None Account Number: 502 - 400 -4301 -6206 Project Phase- Implementation Plan None ORIGINATED BY. DATE: Steve Fi ton, D1reptor of Public Works DATE: 5-A i Jeff S City Manaoer 1 1 083 BACKGROUND & DISCUSSION Continued: The City of El Segundo is in two Jurisdictional Groups Groups 2 & 3 and Groups 5 & 6 Groups 2 & 3 - Virtually all of the El Segundo is in Groups 2 & 3 along with Caltrans, Los Angeles County and the Cities of Santa Monica and Los Angeles Groups 5 & 6 - The north half of Rosecrans Avenue is the only portion of El Segundo within jurisdictional Groups 5 & 6. Other agencies in the group are Caltrans, Los Angeles County and the Cities of Redondo Beach, Manhattan Beach, Torrance and Hermosa Beach, Redondo Beach is the lead agency for the group The City of El Segundo entered into Memoranda of Agreement (MOAs) to develop implementation plans in both Jurisdictional Groups and development of the plans is ongoing. The existing MOAs establish a cost sharing arrangement for plan development based on jurisdictional area The existing MOA with Redondo Beach for Groups 5 & 6 expires on July 1, 2006. The group is requesting that all agencies enter into an amendment to the MOA to extend the term until July 1, 2008 to allow sufficient time to complete the implementation plan Staff recommends that Council approve the amendment. The City's share to develop the implementation plan for Groups 5 & 6 was originally estimated at $502 These monies were contributed through a previous City budget, It is estimated that the City's share of additional costs to complete the Implementation Plan will be $1,300, This recommended amendment will extend the term of the MOA. In the near future, staff will present a second amendment for Council consideration of the additional cost To date, the City has contributed approximately $30,000 to the development of the Implementation plan for Groups 2 & 3. This plan is further in its development and is approaching the implementation phase. 084 07- LA -1 -PM 17 4123,49 Santa Monica Bay Beaches Bacteria TMDL Implementation Plan Development Groups 5 and 6 District Agreement No 07 -4705 EA 910204 AMENDMENT NO. 1 TO MEMORANDUM OF AGREEMENT SANTA MONICA BAY BEACHES BACTERIA TMDL IMPLEMENTATION PLAN DEVELOPMENT JURISDICTIONAL GROUPS FIVE AND SIX This is an Amendment No 1 to the Memorandum of Agreement ( "MOA") effective on July 1, 2004, entered into by and among the City of Redondo Beach ( "Redondo Beach "), a chartered municipal corporation, the City of Manhattan Beach ( "Manhattan Beach "), a general law city, the City of Torrance ( "Torrance "), a municipal corporation, the City of Hermosa Beach ( "Hermosa Beach "), a body corporate and politic, the City of El Segundo (El Segundo), a general law city, the County of Los Angeles ( "County'), a political subdivision of the State of California and the California Department of Transportation ( "Caltrans ") (individually "Party" and collectively, "Parties "), a fully executed copy of the MOA which is attached hereto as Exhibit A This Amendment No 1 modifies the MOA with respect to the following 1 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 085) RECITALS A. WHEREAS, on July 15, 2005, the Parties submitted the Implementation Plan to the Regional Water Quality Control Board, Los Angeles Region ( RWQCB), and B. WHEREAS, on April 6, 2006, the RWQCB held a public hearing and adopted Resolution No 2006 -007, a copy is attached hereto as Exhibit B, which requires the responsible agencies within Jurisdictional Groups 5 & 6 to submit a report to the RWQCB by January 6, 2007 The report will contain information specified in said resolution that will support the schedule as delineated in the Implementation Plan, and C. WHEREAS, the Parties of both responsible jurisdictions in either Jurisdictional Group 5 or 6 need to work together cooperatively in order to complete the report described in Paragraph B above within the allotted 9 months, and D. WHEREAS, the MOA is set to terminate on July 1, 2006 and the Parties need to extend the term of MOA to cooperatively complete said report within the allowed time period NOW, THEREFORE, in consideration of the mutual benefits and representations made herein, the Parties hereby agree as follows AMENDMENT TO MEMORANDUM OF AGREEMENT 1 Article IV, Paragraph 1 of the MOA is modified as follows "I Term of MOA — This MOA shall continue in effect until July 1, 2008, unless earlier terminated or extended by agreement of all Parties to the MOA A Party may withdraw from this MOA 2 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 086 ('Withdrawing Party ") by sending a letter to each Party including the Primary Jurisdictions stating that Party's decision to withdraw from this MOA However, prior to withdrawing, the Withdrawing Party must be current on all financial obligations resulting from this MOA Once the Party withdraws from the MOA it will no longer be a participant in the Work prepared under this MOA Further, the Withdrawing Party forfeits any funds contributed prior to withdrawal from the MOA Withdrawal is effective sixty (60) days after the date of written notice to the Primary Jurisdictions If, however, the Withdrawing Party is Redondo Beach, withdrawal is effective sixty (60) days after executing an assignment of the Third Party contract to another Party to the MOA to serve as the new Contracting Agency" 2 All other terms or conditions of the MOA shall remain in full force and affect and are not modified by the Amendment No 1 3 Santa Monica Bacteria TMDL Junsdicttonal Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement ,7 IN WITNESS WHEREOF, the Parties hereto agree to sign this Amendment No 1 to Memorandum of Agreement on the date afterwards indicated City of Manhattan Beach 0 Geoff Dolan, City Manager Attest By Liza Tamura, City Clerk Date Approved as to Form- By Robert V Wadden, City Attorney Mailing Address City of Manhattan Beach Public Works Department 3621 Bell Ave Manhattan Beach, CA 90266 City of Hermosa Beach M Art Yoon, Mayor Attest By. Elaine Doerfling, City Clerk Date Approved as to Form- By Michael Jenkins, City Attorney Mailing Address City of Hermosa Beach 1315 Valley Dr Hermosa Beach, CA 90254 4 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 088 City of Redondo Beach a Chartered Municipal Corporation VA Mike Gin, Mayor Attest By Sandy Forrest, City Clerk Date, Approved as to Form M Michael W Webb, City Attorney Mailing Address: City of Redondo Beach Engineering and Building Services Department 415 Diamond Street Redondo Beach, CA 90277 City of Torrance a Municipal Corporation Attest "M1 Dan Walker, Mayor Sue Herbers, City Clerk Date Approved as to Form John L. Fellows, City Attorney Mailing Address City of Torrance Public Works Department — Engineering Division 20500 Madrona Torrance, CA 90503 5 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 089 City of El Segundo a General Law City By Date Jeff Stewart, City Manager Attest Approved as to Form Mark D Hensley, City Attorney z 0 Cindy Mortesen, City Clerk Karl H Berger, Assistant City Attorney Mailing Address City of El Segundo Public Works Department 350 Main Street El Segundo, CA 90245 6 Santa Monica Bacteria TMDL Junsdicrional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement UJQ County of Los Angeles Acting on behalf of the Los Angeles County Flood Control District By Date Don Knabe, Chair - Board of Supervisor In Donald L Wolfe, Chief Engineer Attest SACK A HAMAI Executive Office of the Board of Supervisors of the County of Los Angeles Deputy Date Approved as to Form RAYMOND G FORTNER, Jr County Counsel a Mailing Address Los Angeles County Department of Public Works Watershed Management Division, I Ith Floor 900 South Fremont St Alhambra, CA 91803 Deputy 7 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 091 STATE OF CALIFORNIA Department of Transportation Will Kempton Director of Transportation Douglas R Failing District Director Approved as to Form & procedure TA William B Bassett Attorney Certify as to Financial Terms and Conditions By Accounting Administrator Date Certify as to funds District Budget Manager Address California Department of Transportation District 07 100 South Main Street, Suite 100, MS 13 Los Angeles, California 90012 Attention Bob Wu 8 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Development Amendment to Memorandum of Agreement 092 Exhibit A Copy of Memorandum of Agreement Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Implementation Amendment to Memorandum of Agreement 093 Exhibit B Copy of RWQCB Resolution No. 2006 -007 Santa Monica Bacteria TMDL Jurisdictional Groups 5 and 6 Implementation Plan Implementation Amendment to Memorandum of Agreement 094 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: June 7, 2006 AGENDA HEADING: Consent Age Consideration and possible action to accept the project for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue Approved Capital Improvement Project - Project No PW 05 -12 - (Final Contract Amount = $ 148,208 70) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Accept the work as complete, (2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office, and (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On January 17, 2006, the City Council awarded a contract to All American Asphalt in the amount of $159,210 for the rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue All work has now been completed to the satisfaction of the City and staff recommends acceptance of the project The final contract amount based on measured quantities is $148,208 70 ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT' Operating Budget. Capital Improvement Program Amount Requested. Account Number. Protect Phase. Appropriation Required, Steven Finton; Director of Public Works $226,300 $148,208.70 106 -400- 8203 -8608 Accept the work as complete No DATE: 12 095 Recording Requested by and When Recorded Mail To. City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Rehabilitation of Continental Boulevard Project No PIN 05 -12 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of EI Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public Street 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on April 10, 2006 The work done was Resurfacing of Continental Boulevard between El Segundo Boulevard and Grand Avenue 6 On June 7, 2006, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was All American Asphalt 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows City Street 9 The street address of said property is Continental Boulevard Dated Steve Finton City Engineer VERIFICATION I, the undersigned, say I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on 2006 at El Segundo, California Steve Fenton Director of Public Works /City Engineer Notice of Completions \PW 05 -12 Rehab Continental Blvd 5/22/06 (AG EL SEGUNDO CITY COUNCIL MEETING DATE. June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING* Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a resolution required by the Public Contract Code Section 20168 declaring that a state of emergency existed at the intersection of Mariposa Avenue and Douglas Street during the period of April 21, 2006 to April 28, 2006 due to damage caused by the breakage of a 12 -inch diameter water main and authorizing staffs previous efforts to make emergency procurements required to repair the damage and protect public health, safety and welfare, and, approval of payments to contractors that repaired said damage (Fiscal Impact = $64,802 00) RECOMMENDED COUNCIL ACTION- Recommendation — (1) Adopt a resolution declaring that a state of emergency existed during the period of April 21, 2006 to April 28, 2006 at the intersection of Manposa Avenue and Douglas Street due to damage caused by the breakage of a 12 -inch diameter water main and authorizing staff's previous efforts to make emergency procurements required repair the damage and protect public health, safety and welfare; (2) Approve a payment in the amount of $7,861 83 to Doty Bros Equipment Company for repair of the water main, (3) Approve a payment in the amount of $38,540.17 to Sequal Contractors, Inc. for removal and replacement of damaged asphalt and concrete improvements,(4) Approve a payment in the amount of $18,400 to The Pressure Grout Company for pressure injection of grout to fill voids under the intersection, and, (5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS- Resolution Finding Emergency FISCAL IMPACT Operating Budget: Capital Improvement Program: Amount Requested. Account Number, $794,605.03 $ 64,802.00 501- 400 - 7103 -8207 (Water Main Replacement Program) Project Phase. Payment Request Appropriation Required: No ORIGINA DATE: May 31, 2006 Steven Finton, D. ector of Public Works REVIEWE ,r// /i, DATE• 3Ai/06 Jeff U07 13 BACKGROUND & DISCUSSION: (continued) On early Friday morning, April 21, 2006, a water leak was discovered in Douglas Street at the Intersection of Manposa Avenue After initial investigation by City staff, it was determined that a breakage in the 12 -inch water main had occurred The repairs were started immediately Using emergency procedures, Doty Bros Equipment Company, a pipeline contractor was hired to repair the broken 12" water main The repair of the water main was completed by noon on Saturday, April 22, 2006 The damage to the existing pavement was extensive. Sequel Contractors, Inc was hired to repair this portion of the pavement in Douglas Street and Mariposa Avenue The work performed by Sequel, included removal of the damaged asphalt and concrete pavement, compaction of the soil in the area and installation of new pavement Douglas Street was partially opened to through traffic on Monday, April 24, 2006, The Pressure Grout Company was hired to grout voids beneath the concrete surface of Douglas Street and Manposa Avenue intersection, the voids were created by the water main brakeage More than fifteen (15) cubic yards of voids were filled. This work was completed on Friday, April 28, 2006 and Douglas Street and Mariposa Avenue were opened to traffic on Monday May 1, 2006. Funds are available for the recommended payments from funds previously appropriated through the Capital Improvement Program, Water Enterprise funds 098 RESOLUTION NO. A RESOLUTION ADOPTED PURSUANT TO PUBLIC CONTRACTS CODE § 20168 FINDING THAT AN EMERGENCY EXISTED WITHIN THE CITY AND AUTHORIZING CONTRACTING WITHOUT THE NEED FOR BIDDING PURSUANT TO § 22050. The City Council does resolve as follows, SECTION 1 The City Council finds and declares as follows A Pursuant to Public Contracts Code ( "PCC) § 20168, the City Council may, upon a four -fifths vote, declare that public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property because of an emergency, B. In accordance with PCC §§ 20168 and 22050, the City Council may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts C. On April 21, 2006, a breakage in 12" water main had occurred in Douglas Street at the intersection of Mariposa Avenue causing flooding, extensive pavement damage and closure of Douglas Street between El Segundo Boulevard and Imperial Highway and Mariposa Avenue between Nash and Douglas Streets D In compliance with applicable law, and to protect public, health, safety and welfare, the City took immediate emergency action to repair the broken water main and street pavement and open Douglas Street and Mariposa Avenue to thru traffic in accordance with El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 E The broken water main and consequent flooding constituted a sudden, unexpected occurrence that poses a clear and imminent danger to the City property, its citizens, and employees This threat requires immediate action to prevent or mitigate the loss or impairment of essential public services F Under such emergency conditions, the City Council finds that the delay resulting from public bidding would imperil essential public services SECTION 2 In light of the emergency described above, the City Council directs the City Manager, or designee, to take all steps necessary to protect public health, safety and welfare including, without limitation, awarding contracts in accordance with PCC § 22050 Resolution No Page 1 of 3 090 SECTION 3. This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution PASSED AND ADOPTED this _ day of 2006 APPR( Mark C x iey Kelly McDowell, Mayor Resolution No Page 2 of 3 iU� CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of .2006 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) Resolution No Page 3 of 3 i01 EL SEGUNDO CITY COUNCIL MEETING DATE- June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding participation by the El Segundo Police Department in a "California Seat Belt Compliance Campaign" ( CSBCC) sponsored by the California Office of Traffic Safety Participation includes one -time grant funding in the amount of $14,981 RECOMMENDED COUNCIL ACTION: (1) Approve request for the El Segundo Police Department to apply for and utilize funds provided by the California Office of Traffic Safety CSBCC grant, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. The El Segundo Police Department received notification that applications for a "Mini - Grant' sponsored by the California Office of Traffic Safety were now being accepted to provide funding for specific traffic enforcement related to seatbelt and child safety seat violation Our police department has participated successfully in this and similar traffic related grants over the past three years If awarded, the grant funds will reimburse the City for all personnel costs related to seat belt and child safety seat enforcement during the period of May 15 — June 4, 2006 The requested amount totals $14,981 ATTACHED SUPPORTING DOCUMENTS- Grant Application FISCAL IMPACT. Operating Budget. N/A Amount Requested: N/A Account Number: NIA Project Phase: N/A Appropriation Required. -Yes X No ORIGINATED BY. DATE: May 30, 2006 pv 50 *n`a 1 � City Manager 14 102 CLICK IT OR TICKET on '� MINI -GRANT REQUEST FORM Submit to the California Office of Traffic Safety, by FAX at (916) 262 -2960 or mail to 7000 Franklin Blvd Suite 440, Sacramento, California, CA 95823 -1899 by December 2, 2005. Agency Name County C/0-5 114644 -S Street Address/P O Box # �W g City 1YfG.6-tiAJ30 ZIP 90Z�� Contact Person fJ 13 7 �.QAJ4311 C_ Rank/Title Ll ¢U7X--,J "b-J+ Telephone (3 /fl Sa�d4 -c�� SZ/ FAX 3( 10 ) (ot -PO-% g3 Email Address (Check appropriate box) POPULATION F 1) Total Hours Under 5000 Maximum $7,000 E Supervisor 5,000 — 50,000 Maximum $15,000 D � s 50,001 — 100,000 Maximum $25,000 C 100,001 — 150,000 Maximum $40,000 B 150,001 — 250,000 Maximum $65,000 A Over 250,001 Maximum $90,000 G Clerical State University/College Maximum $10,000 Mini -Grant Personnel Overtime Hours for May 15 - June 4, 2006 Personnel Categories 1) Total Hours 2) Hourly $ OT Rate 3) Total Percent Benefits 4) Total S Amount Supervisor HD. O A9-3" l LI 5% � s Officer t--1O. 0 CSO Dispatcher Clerical 5 Total Amount Re uested $ 14 , `tgo z 3 I certify that the requesting Agency agrees to conduct Roll Call Occupant Protection Enforcement Training, Pre and Post Mobilization seat belt surveys, and to complete the Mini -Grant process by August 31, 2006 'C Submitted by Date Print Name / X Cf / yte v /9,;, c L Title 0 3 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: June 7, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action authorizing the City Manager to Issue a letter of concurrence to the Los Angeles World Airports to utilize a radio frequency adjacent with one ACTION: (1) Authorize the City Manager to Issue a letter of concurrence to the Los Angeles World Airports to utilize a radio frequency adjacent with one assigned to the City, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: From time to time, the City receives requests from Individuals, private companies and public agencies for concurrence to use radio frequencies adjacent to or co- channeled with frequencies assigned to the City The City has received such a request from the Los Angeles World Airports to operate on channel 472/475 5500 MHz El Segundo is currently licensed on 472/475 5375 MHz which is adjacent to the Los Angeles World Airports frequency The City's radio frequency engineer, Dr Henry Richter, has reviewed the request from the Los Angeles World Airports and its potential impact on El Segundo It is his recommendation that the City issue a letter of concurrence to support the application by Los Angeles World Airport to the Federal Communications Commission ATTACHED SUPPORTING DOCUMENTS: Frequency Concurrence Overview Staff Report Letter of Recommendation from Dr Henry Richter Concurrence Letter Operating Budget: .00 Amount Requested: .00 Account Number: Project Phase: NIA Appropriation Required: No RIGI TED BY: n DATE: May 30, 2006 nip sit 7o, rie,tt Jack Wayt, Chief of Police yhf City Manager 104 15 City of ECSegundo Inter - Departmental Correspondence May 30, 2006 To: Jeff Stewart, City Manager From: Jack Wayt, Chief of Police Subject: Frequency Concurrence Overview One of the Federal Communications Commission's key spectrum management goals has been to promote efficient access to and use of a finite supply of radio spectrum The FCC has acknowledged that public safety agencies have "scarce available spectrum," particularly in large metropolitan areas Interference protection is central to effective spectrum management Electromagnetic interference plays a pivotal role in the design and operation of telecommunications equipment and systems, and related costs In today's radio frequency environment, interference generally limits the useable range or technical effectiveness of communications signals Its effects on spectrum users and service providers range from annoyance, to threats to the safety of life and property Interference protection is fundamentally related to spectrum rights and obligations It also affects the efficiency of spectrum use Under FCC rules, some two -way radio communications channels are licensed on a shared basis, while others are licensed exclusively to one entity in a geographic area The FCC's rules also provide the minimum distance between co- channel licensees, and in some cases, between licensees on adjacent channels If an applicant wishes to locate a station closer than the FCC's co- channel or adjacent channel limits permit, the applicant may seek concurrence from the existing licensee to such "short spacing " The City is currently licensed on channel pair 472/475 5375 MHZ with a 25 kHz bandwidth at certain locations (most of which are mountaintops or other high sites) It obtained the use of those channels through assignment of authorizations held by Los Angeles County Metropolitan Transportation Authority ( "LACMTA ") Based on its assignment of those channels from LACMTA, the City was also able to secure an FCC license for this channel pair with 12 5 kHz bandwidth at transmitter sites located at 222 N Sepulveda and 348 Main Street, in El Segundo The City expects that its principal use of the channel pair will be with 12 5 kHz bandwidth Although the City will principally use the channel pair with 12 5 kHz bandwidth, it has an agreement with Radio Communications Association ( "RCA "), through which the sites licensed for 25 kHz bandwidth will remain operational, in order to secure the most frequency protection for the channel pair The Los Angeles World Airports ( "LAWA ") has asked to use a channel pair, 472/475 5500, which is adjacent to the City's channel pair Using 25 kHz bandwidth, the City's channel pair overlaps the channel pair LAWA wishes to use Using 12 5 kHz bandwidth, the City's channel pair does not overlap the channel pair LAWA wishes to use Because of the geographic proximity of LAWA's desired operations to the City, the FCC's rules governing this particular frequency band require LAWA to obtain consent from any entity with whom it will overlap il)J spectrum Therefore, it must obtain concurrence from the City, based on the City's license for 25 kHz bandwidth Our radio frequency engineer has recommended providing such consent because, even though the City is licensed for 25 kHz bandwidth, its principal operations will be with 12 5 kHz operations, and there will be no spectrum overlap between the City's principal operations and LAWA's operations (in this frequency band, the FCC does not believe that adjacent channel licensees — with no spectrum overlap — can cause interference to each other) There is no requirement that an existing licensee grant concurrence If a licensee does not provide concurrence, in some cases, an applicant may demonstrate, through engineering showings, that short spacing will not cause harmful interference to the co- channel or adjacent channel licensee, despite that licensee's lack of concurrence In the public safety community, a serious consideration of a concurrence request from another public safety entity is a sign of being a good neighbor It is only through this type of cooperation that we are better able to satisfy needs of local agencies The same considerations may not apply to requests for concurrence from prospective co- channel or adjacent channel licensees who are not public safety entities 106 RICHTER GROUP Communications Consultants Henry L Richter, Ph D, PE May 15, 2006 Lt Max Phipps El Segundo Police Department 348 Main St El Segundo, Ca 90245 Dear Lt Phipps 2755 Alondra Way Palm Springs, CA 92264 -8754 760/322 -9122 FAX 325 -7364 hnchter @alumni caltech edu This is a report of tests conducted on May 11 related to a request from the Los Angeles World Airport for a letter of concurrence to support their application for an FCC license on a radio frequency adjacent offset (472/475.5500 MHz) from that used by your Department (472/475 5375 MHz) My concern, resulting in the testing, was that a nearby LAWA mobile radio might cause desensitization to your receiver, possibly masking a call from one of your staff using a portable radio My testing was to simulate that circumstance The testing was done using your radio equipment on the 23rd floor of the Pacific Corporate Tower building The procedure was to insert a coaxial "tee" into the line from the multicoupler into the receiver To one branch of the tee, I connected the output of my IFR 500 service monitor and injected a signal on the "interfering" frequency We had an officer transmit test counts on a portable radio, and I increased the strength of the interfering signal until an effect was heard on the signal from the portable With normal narrow band modulation, it took a signal of - 32 dBmv to interfere, which is about 10,000 tunes as much as would be expected from a 20 Watt mobile a block away When I injected a signal of - 70 (which would be expected from the foreign mobile), I had to increase the modulation to over 7 kHz to cause a problem This is a circumstance that could not happen Therefore, based on these measurements, I have no hesitation in recommending that the City of El Segundo issue a letter of concurrence to the LAWA to support their application for an FCC license I have enclosed a suggested format for the letter Cordially, �• ^`� Henry L ichter, PhD, PE encl i 4J. � 1 R� >(A QU 5--97 1 � � 0 R V , PIJA L 1- y' CP-� 10 EL SEGUNDO LETTERHEAD June ,2006 Licensing and Technical Analysis Branch Public Safety and Private Wireless Division Wireless Telecommunications Bureau Federal Communications Commission 1270 Fairfield Road Gettysburg, PA 17325 Re Concurrence to Use of 470 -512 MHz Channels Dear Sir or Madam The City of El Segundo is the licensee of FCC station WQAD318 on frequency pair 472/475 5375 (the "Channels ") at Sierra Peak, Corona, Calif (N33- 50 -58/W 117- 39 -17), Rio Hondo Peak, Whittier, Calif (N34- 01- 02/W118- 00 -54), Verdugo Peak, Glendale, Calif (N34- 13- 09/W118- 17 -10), San Pedro Hill, Rolling Hills, Calif (N33- 44- 50/W118- 20 -10), and 24500 Saddle Peak Road, Malibu, Calif (N34- 04 -32/W 118- 39 -30) The purpose of this letter is to notify you that we do not object to the issuance of frequency coordination for, and the FCC's ultimate grant of, an application submitted by The City of Los Angeles, California, Los Angeles World Airports ( "LAWA ") to operate on the channel pair 472/475 5500, using 12 5 kHz bandwidth, which is adjacent to our 25 kHz wide channel pair noted above, at Baldwin Hills, Culver City, Calif (N34- 00- 25/W118- 21 -41), Old Tower, Los Angeles, Calif (N33- 56- 42/Wll8- 23 -52), Fed Ex Building, Los Angeles, Calif (N33 -56- 31/W118- 25 -22), Mount Lukens, Los Angeles, Calif (N34- 16- 04/W118- 14 -09), Sierra Peak, Santa Ana, Calif (N33- 50- 56/Wll7- 39 -14) and Palmdale Airport 4037 E Ave P8, Palmdale, Calif (N34- 35- 42/W118- 03 -23) whether or not that application would satisfy the geographic separation criteria specified in TIA Bulletin TSB -88 If there are any questions regarding this matter, the FCC is asked to contact the undersigned directly Very truly yours, Jeff Stewart City Manager 108 EL SEGUNDO CITY COUNCIL MEETING DATE- June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding the Police Department utilizing up to $149,785 of funds accumulated in the FY 05/06 Equipment Replacement Schedule to purchase Motorola mobile and portable radios (Fiscallmpact $149.785) RECOMMENDED COUNCIL ACTION: (1) Pursuant to El Segundo City Code Sec 1 -7 -10, waive the bidding process and purchase mobile and portable radios through a "piggy- back" arrangement to an existing Los Angeles County Master Pricing Agreement (2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: In an effort to accelerate the purchase and deployment of interoperable, analog /digital capable mobile, base, and portable radios, the Police Department has utilized Federal and State grants to begin the transition To date, the Department has purchased ten mobile and thirty portable radios with these funds To further equip Police Department personnel with this type of radio, It is proposed that additional mobile, base, and portable radios be purchased The FY 05/06 equipment replacement schedule has accumulated $149,785 to purchase replacement radios (continued) ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT, Operating Budget: Amount Requested Account Number: Project Phase: $149,785 $149,785 001 -400- 3101 -8106 DATE: May 30, 2006 16 X09 BACKGROUND & DISCUSSION (continued) This item is being presented to Council because of a recent incident in which ESPD personnel were unable to communicate with tactical units from another local agency The Police Department has purchased with grant funds, 40 analog /digital- capable, interoperable radios in the last eighteen months In order to rapidly equip additional department personnel with this type of communications capability, and not rely solely on grants, the requested funds from the equipment replacement schedule will be utilized to purchase additional radios Department staff has identified in the equipment replacement schedule eleven radios funded for FY 05/06 replacement It is proposed that the accumulated funds be allocated to replace portable and mobile radios for personnel and vehicles most likely to be designated "first- responders " It is critical that personnel have the ability to communicate with a high percentage of neighboring jurisdictions Both LAPD and Santa Monica PD have digital communications systems, necessitating the need for digital- capable radios in the field to communicate during critical or mutual aid scenarios Additionally, the new radios have the capacity to store more than three times the number of frequencies that further enhances communication capability The department intends to retain the analog -only radios for the remainder of their service life They will be utilized as spares should a new radio require service and also as a pool of radios should a critical incident necessitate enhancing the communications capability of mutual -aid responders These radios could be disbursed not only to police /fire responders, but also to City personnel working on a protracted incident where communications with police /fire would enhance their response and /or safety Department staff conducted a communications "needs assessment" and had determined that the following radios be purchased and allocated • 19 Motorola XTS -5000 Portable Radios for uniform and investigative personnel, • 13 Motorola XTL -5000 Mobile Radios for black/white patrol units • 5 Motorola XTL -5000 Mobile Radios for police motorcycles • 1 Motorola XTL -5000 Mobile Radio for SWAT Van These radios are slated to replace Motorola communications equipment which is due for FY 05/06 replacement in the Police Department's portion of the City's Equipment Replacement Schedule 110 EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- New Business AGENDA DESCRIPTION: Consideration and possible action to adopt a resolution implementing a program to reimburse certain homeowners in the City of El Segundo for costs incurred while participating in the City's Residential Sound Insulation (RSI) Program (Fiscal Impact $284,187) RECOMMENDED COUNCIL ACTION* 1) Adopt resolution, 2) Authorize staff to notify eligible homeowners of their ability to apply for reimbursement of expenses, 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The City's recent settlement with Los Angeles World Airports (LAWA) and the City of Los Angeles regarding the appropriate development of LAX provided that residents participating in Groups 5 and 6 of the City of El Segundo's Residential Sound Insulation (RSI) program would not be required to pay the local requirement of 20% of the total costs associated with the improvements needed to sound insulate their homes In the past, the homeowners that participated in Groups 2, 3 and 4 (approximately 74 homeowners) had to pay all or some of the 20% local requirement costs of the program The settlement has resulted in a number of these homeowners claiming that they have been treated inequitably compared to the other homeowners that have participated in the RSI program Staff has researched the feasibility of a program that would result in a reimbursement of funds paid by those participating in Groups 2, 3 and 4 In the early 1990s, the City of El Segundo decided not to administer an RSI Program that offered a 20% local match offered to RSI eligible homes in El Segundo by LAWA That decision was made because LAWA required participants to sign a document called an "Avigation Agreement " Subsequent City Councils continued to support that decision because of a belief that requiring RSI program participants to sign an Avigation Easement would result (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: 1) Resolution, 2) Draft RSI Grant Reimbursement Application Form FISCAL IMPACT: $284,187 estimated Operating Budget: $284,187 Amount Requested: $284,187 Account Number: 116 -400- 0000 -6245 Project Phase N/A Appropriation Required _Yes X No ORIGIN DATE May , Je , Cit Mana er 7 i11 Background and Discussion in the City and residents giving up significant rights with respect to operations at LAX However, despite that decision, initial participants in the City of El Segundo's RSI program did not pay the 20% local match due to the City's decision to expend funds recovered in a previous lawsuit with LAX In 1997, the City and LAWA settled litigation out of court and the City received $1,012, 298 In February 1997, the City Council decided to set aside a portion of those fees to offset legal fees and allocate approximately $797,755 dollars for use in the City's RSI Program. In December 1999, the City Council amended that policy to state that participants in Group 2 (previously "Phase 7 ") in the RSI program would receive fixed amount of $3,000 to offset a portion of the local match costs and to hold the remainder of the lawsuit settlement funds in reserve for an unspecified use in the future Participants in Groups 3 and 4 paid the full 20% local match With the announcement that those in Groups 5 and 6 were covered by the agreement with LAWA, several participants in Groups 2, 3 and 4 claimed that the City should provide funding to reimburse them for their 20% share In researching the issue, staff identified approximately $284,187 remaining from 1997 lawsuit fund To reimburse all participants in Groups 2, 3 and 4 fully, the cost would exceed $320,000 However, if the pool of potential recipients in those Groups is limited to single family homeowners still residing in the City, the amount remaining in the "lawsuit account" currently appears to be sufficient to provide for 100% reimbursement As set forth in the attached Resolution, staff believes that commercial property owners (apartment complex owners) are able to offset RSI costs through tax and rental receipts This is not true for homeowners who inhabited those dwellings at the time when the RSI improvements occurred Accordingly, staff recommends approval of the Grant Program outlined in the resolution that states the following • Procedures for distributing LAX lawsuit settlement funds as reimbursement to qualified homeowners participating in the RSI program, subject to final Council approval once the application period has expired (August 31, 2006); • Notice and an application form to be sent to qualified homeowners seeking reimbursement, • Approval of $284, 187 settlement fund to reimburse qualified homeowners for out -of- pocket expenses related to the 20% local match for the RSI Program, • Homeowners who personally paid for the 20% local match required by the RSI Program, and who currently own the same dwelling unit that was sound insulated under the RSI Program, are eligible to participate in Grant Program, • Property owners of commercial properties, such as apartment units and other multi- family dwelling units occupied by tenants, are not eligible for reimbursement It should be noted that the reimbursement program, as described by the attached resolution provides for a "pro rata" distribution of the lawsuit settlement funds Staff records indicate that there are 62 property owners who would qualify for reimbursement under the guidelines stated above Assuming that number to accurate, the funds remaining in that account will be .112 Background and Discussion (con't): sufficient to provide for 100% reimbursement of the 20% local match paid by qualified property owners Upon completion of a reasonable time period for receipt and completion of the application, this item will be brought back to the City Council for final approval It is anticipated that staff will bring this matter back to Council at its September 19, 2006, Council Meeting AyJ 1 RESOLUTION NO. A RESOLUTION ADOPTING POLICIES AND PROCEDURES FOR DISTRIBUTING SETTLEMENT FUNDS TO RESIDENTIAL HOMEOWNERS PARTICIPATING IN THE RESIDENTIAL SOUND INSULATION PROGRAM. The City Council of the City of El Segundo resolves as follows SECTION 1 The City Council finds and declares as follows A On January 24, 1997 a judgment was entered in Case No BC 130859 of the Superior Court of the State of California, County of Los Angeles, based upon the parties (the City of El Segundo and Los Angeles World Airports, et al - "LAWA ") havir_g entered into a compromise pursuant to Code of Civil Procedure section 998 ( "Judgment ") The litigation arose from a dispute between the City and LAWA regarding monies the City believed LAWA had committed to provide for purposes of covering a portion of the costs incurred by property owners in the City for retrofitting their dwelling units with products that would mitigate noise ( "RSI Measures ") resulting from the operations at Los Angeles International Airport ( "LAX ") The City administers the Residential Sound Insulation Program ( "RSI Program ") for purposes of providing qualifying property owners with the opportunity to install RSI Measures utilizing grant funds provided by other governmental entities, B Part of the Judgment included a payment to the City of approximately $1,012,298 00 ( "Settlement Amount "), a portion of which was utilized to cover the costs and fees incurred by the City in procuring the Judgment, and the remainder has been utilized to cover costs incurred by property owners within the City for RSI Measures, C The City currently has $284,187 of the Settlement Amount that has not been expended D While other homeowners were not required to pay for any portion of the RSI Measures, there have been some homeowners that were required to pay up to twenty percent (20 %) of the cost for purchasing and installing RSI Measures, E On or about February 16`h, 2006, the City entered into a separate settlement agreement with, among other parties, LAWA that is anticipated to provide homeowners within the City's Jurisdiction that are currently participating in, or may in future participate in the City's RSI Program, with RSI Measures installed in their dwelling units without cost to the homeowner, .ii`,, F The City Council believes that it would be most equitable at this point in time to utihze the remaining Settlement Funds to reimburse homeowners who paid for RSI Measures from their personal funds on a pro -rata basis; G Based upon the whole of the record, the City Council believes that there is a rational relationship in differentiating between homeowners of residential dwelling units including condominiums and other owner occupied dwelling units ( "Homeowners ") and owners of commercial properties such as apartments and other multi - family dwelling units occupied by tenants (collectively, "Apartment Owners ") Unlike Apartment Owners, Homeowners cannot generally deduct the costs of RSI Measures from their income or recover such costs as a component of rent from their tenants In general, Homeowners must simply pay out -of- pocket for such RSI Measures, H Because the Settlement Amount is limited, the City Council notes that Homeowners may only be able to recover only a portion of their costs associated with RSI Measures This Resolution, however, is intended to establish a program that is reasonably equitable to all applicants, For the reasons set forth above, and as reflected in the entire record, the City Council finds it is in the public interest to adopt this Resolution SECTION 2 RSI Grant Program The RSI Grant Program is established pursuant to this Resolution Subject to the terms and conditions set forth in this Resolution, and such additional administrative policies and procedures that may be promulgated by the City Manager or RSI Manager to implement this Resolution, the Settlement Amount may be distributed to Homeowners as set forth below subject to final approval by the City Council SECTION 3 Definitions Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this Resolution A "Apartment" means a single family residential unit or multi - family dwelling unit owned or operated by Apartment Owners that meets one or more of the following criteria 1 The occupant or occupants do not have a fee simple ownership interest in the Apartment, 2 The occupant or occupants pay rent pursuant to the terms of a lease or other form of tenancy, or The dwelling unit is vacant -2- ilJ B "Apartment Owner" means a person or person who owns or operates Apartments Apartment Owners are not eligible for Grants, C "Application Deadline" means August 31, 2006, D "Dwelling Unit" means a single family residence occupied by a Homeowner or other type of residential dwelling unit (such as a condominium or townhome) owned and occupied by a Homeowner, E "Grant" means a monetary distribution from the Settlement Amount to a Homeowner pursuant to the terms and conditions of the RSI Grant Program, F "Homeowner" means a person or persons who owns a Dwelling Unit in fee simple and, at the time their dwelling unit was improved with RSI Measures, occupied the Dwelling Unit for residential purposes, G "Homeowner's Costs" means those costs incurred by a Homeowner for the RSI Measures excluding costs associated with voluntary upgrades requested by Homeowner beyond the scope of the RSI Program Ordinarily, the Homeowner's Costs will be approximately twenty percent (20 %) of the overall cost for RSI Measures in the Dwelling Unit, H "RSI Agreement" means the contract entered into between the Homeowner and the City for msallmg RSI Measures within a Dwelling Unit, "RSI Measures" means both the product and installation costs associated with improving Dwelling Units with residential sound insulation as approved by the City's RSI Program, "RSI Program" means the residential sound insulation program , K "RSI Grant Program" or "Grant Program" means the program established by this Resolution and the administrative policies and procedures that may be promulgated by the City Manager or RSI Manager to implement the Grant Program, L "Settlement Fund" means the total funds left from the Settlement Amount from the Judgment, SECTION 4 Administration The RSI Program Manager is authorized to administer the RSI Grant Program The City Manager is authorized to promulgate such administrative policies and procedures that are needed to implement the Grant Program All Grants must be approved by the City Council � i0 -3- SECTION 5 Application Homeowners seeking a Grant must file an application with the RSI Program Manager not later than the Application Deadline The application must be executed under penalty of perjury and include the following information A The Homeowner's name, address, and phone number, B The address of the Dwelling Unit owned by the Homeowner (if different than the address provided by the Homeowner), C Evidence that the Homeowner owns the Dwelling Unit in fee simple, D A copy of the Homeowner's RSI Agreement or, if the Homeowner no longer has a copy of the RSI Agreement, the approximate date that a RSI Agreement was executed, E Evidence of the Homeowner's Costs for the RSI Measures, and F Such additional, reasonably related, information deemed desirable by the RSI Program Manager SECTION 6 Verification, Eligibility Upon receiving a Grant application, the RSI Program Manager will exercise due diligence and verify the information set forth in the application to the extent practicable At a minimum, a Homeowner's eligibility for a Grant must be established through a copy of a RSI Agreement on file with the RSI Program Manager or City Clerk Persons who cannot meet the definition of a Homeowner are ineligible for a Grant SECTION 7 Notification The RSI Program Manager will attempt to provide written notice to Homeowners that appear to be eligible to apply for a Grant All notices to Homeowners that appear to be eligible to apply for a Grant must include a statement that reads substantially as follows "Please note that although you are eligible to receive a grant under the City's RSI Grant Program, the City has not yet determined the grant amount (if any) you will receive Grant amounts are based upon several different factors including the limited funds available for such grants, the number of grant applications, and the amount you spent for the RSI improvements to your home To receive any grant, you will be required to enter into a separate agreement with the City " SECTION 8 Method for calculating Grant amounts Within sixty (60) days after the Application Deadline, the RSI Program Manager will identify all of the Homeowners eligible to receive a Grant based upon the applications that were timely filed Grant amounts for individual Homeowners will be based upon the following criteria and considerations 4- i 7 A The Settlement Fund will be disbursed based upon the pro -rata amount that each Homeowner paid in Homeowner Costs relative to total amount of Homeowner Costs represented by all of the timely applications filed by Homeowners, B No Homeowner can receive a Grant that exceeds the Homeowner's Costs, C The RSI Program Manager may round to the nearest dollar when calculating Grant amounts SECTION 9 Grant Agreements, Authorization To receive a Grant, a Homeowner must execute a grant agreement in a form approved by the City Attorney No alterations may be made to such grant agreement except as they pertain to Homeowner's identifying information Grant agreements must include a hold harmless clause and release The City Manager is authorized to execute such grant agreements on the City's behalf SECTION 10 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this _ day of` 2006 Kelly McDowell, Mayor - 5 - i18 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPROVED T Mark D HenJ e it By f� i Kdrl H Berge Assistant City -6- ilk CITY OF EL SEGUNDO RSI GRANT PROGRAM APPLICATION Date Applicant Last Name First Name MI Marital Status Social Security - Drivers License Current Address Street Address City State Zip Code Mailing Address (If different from Street Address) Home Telephone No Co -Owner (if any) at time of Improvements Last Name Social Security Drivers License Attachments First Name Copy of RSI Agreement ❑ or approximate date of RSI Agreement Homeowner's Costs $ cancelled checks, etc ) MI Documentation (for example, RSI Agreement, I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE ABOVE STATEMENT IS TRUE AND CORRECT AND THAT THE CITY MAY RELY ON THE INFORMATION PROVIDED HEREIN I WILL COOPERATE WITH THE CITY OF EL SEGUNDO TO SECURE OTHER INFORMATION WHICH MAY BE NECESSARY TO PROCESS THIS APPLICATION Owner's Signature I Co- Owner's Signature Date �n EL SEGUNDO CITY COUNCIL MEETING DATE June 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION Consideration and possible action regarding three new Alcoholic Beverage Control (ABC) licenses for a new market currently under construction at a new shopping center (Plaza El Segundo) located at 760 South Sepulveda Boulevard, EA No 682 and AUP No 05 -03 Applicant Mrs Gooch's Natural Foods Markets, Inc (AKA Whole Foods) c/o Lanny Kusaka RECOMMENDED COUNCIL ACTION. 1 Determine that the City Council does not protest the Issuance of three new Type 21, 41 and 42 ABC licenses at 760 South Sepulveda Boulevard and /or, 2 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. At its April 4, 1995 meeting, the City Council directed staff to bring all future ABC licenses to it for review The ABC regulations require a 30 -day review and comment period, for alcohol sales at restaurants, after notification of the local police and planning departments The grounds of a protest should relate to public health, safety or welfare concerns According to the most recent Crime and Arrest statistics report (June 2005 — December 2006, Exhibit Al) prepared by the Police Department, the proposed restaurant is located in Reporting District (RD) 318. Based on reported data prepared by the Police Department, the district had a total of 20 Part I crimes (criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny -theft, motor vehicle theft and arson) and 16 felony and misdemeanor arrests The (continued on next page ) ATTACHED SUPPORTING DOCUMENTS: 1 Crime and Arrest Statistics by Reporting Districts (RD) (Exhibit A) 2 Police Reporting Districts Map (Exhibit B) 3 Approval Letter to Applicant dated May 17, 2006 (Exhibit C) 4 Planning Commission Staff Report dated May 25, 2006 (Exhibit D) FISCAL IMPACT, None Operating Budget: N/A Amount Requested: N/A Account Number. N/A Project Phase N/A Appropriation Required- _Yes x No ORIGINATED BY- DATE: /yid -3o �.c�G c-� SO one Jtinis, erector, Planning and Building Safetv Department DATE TA, City M 1211 8 STAFF REPORT: June 7, 2006 PAGE 2 BACKGROUND & DISCUSSION: (cont) Police Department and the Department of Planning and Building Safety have no concerns regarding the issuance of the three ABC license types The approval of the three ABC license requests would be for the convenience of serving the applicant's customers at the various indoor restaurants within the market, and not a necessity Three new license requests are required, since the market is under construction as part of a new shopping center (Plaza El Segundo) and the applicant does not currently possess Type 21, 41, and 42 licenses On May 17, 2006, the Director of Planning and Building Safety Department approved an Administrative Use Permit application (EA No 682, AUP No 05 -03) for 760 South Sepulveda Boulevard The Director conditioned the approval of the Administrative Use Permit to limit the hours of operation to 7 00 a m to 11 00 p m , seven days a week for the grocery store and the restaurants located within the grocery store The wine tasting room hours of operation were conditioned to be limited to 11.00 a m to 11 00 p m , seven days a week The Director's decision was forwarded to the Planning Commission on May 25, 2006 The Planning Commission chose to Receive and File the conditions of approval and the item The ABC license review is a separate application from the City's AUP process, which requires mandatory findings that are regulated by the Department of Alcohol Beverage Control. The Department of Alcohol Beverage Control (ABC) in addition to reviewing the City's AUP approval is responsible for running a complete background check on all alcohol license applicants, as well as conducting site inspections, before the issuance of any type of license \ \CH2K02 \Shared FilesTept\Planning & Building Safety\PROJECTS \676 - 700 \EA - 682 \EA- 682ccreport doc 7 !�. ( .L EL SEGUNDO POLICE DEPARTMENT RECORDED PERIOD: JUNE - DECEMBER 2005 PART I CRIME AND ARREST STATISTICS BY REPORTING DISTRICT RD RD PART ICRIMES FELONY /MISD ARRESTS TOTAL PERCENTAGE+/ - 101 20 9 29 +520/a 102 8 9 17 -10% 103 5 5 10 -47% 104 11 9 20 +5% 105 6 6 12 -37% 106 9 5 14 -26% 107 15 33 48 +152% 108 1 4 11 15 -21% 109 5 13 18 -5% 110 5 3 6 -58% 111 0 21 21 +10% 112 13 13 26 +37% 113 4 17 21 +11% 114 3 19 22 +16% 115 0 0 0 0% 116 0 15 15 -21% 201 9 11 20 +5% 202 2 28 30 +58% 203 9 6 15 -21% 204 3 19 22 +16% 205 8 10 18 -5% 206 6 12 18 -5% 207 9 22 31 +63% 208 17 13 30 +58% 209 16 31 47 +147% 210 1 8 21 29 +53% 211 12 14 26 +37% 212 4 20 24 +26% 301 9 14 23 +21% 302 5 8 13 -32% 303 6 25 31 +63% 304 1 7 8 -58% 305 7 17 24 +26% 306 1 1 2 -89% 307 0 0 0 0% 308 22 47 69 +263% 309 12 19 31 +63% 310 2 3 5 -74% 311 5 8 13 -32% 312 8 5 13 -32% 313 0 2 2 -89% 314 4 14 18 -5% 315 0 7 7 -63% 316 4 2 6 -68% 317 1 13 14 -26% 318 20 16 36 +69% 319 26 19 45 +137% 320 3 4 7 -63% 321 4 4 1 8 -58% 322 2 0 2 -89% 323 0 1 1 -95% 324 4 2 6 -68% TOTALS j 357 633 990 Number of Reporting Districts = 52 Average # of Part I Crimes per Reporting District = 7 Average # of Felony/ Misdemeanor Arrests per Reporting District = 12 Average # of Crimes and Arrests per Reporting District = 19 Results from 06/01/2005 through 12/31/2005) Records /eg Page 1 1/27/2006 I: lit e 0 N O N f�9 � v � ar•+ l9 F- "° I I� a w J 4 Y � o T I ••GMI�1 � P U 0 a O N f�9 � v � ar•+ l9 0 U lff 4 0�0 \ M �w N m T Q 0 IH 6 T W T .f u F- "° I I� a w J Of Y � o y O U 0 a � m 4 L CIO 0 TIF-;;; • Y: I I f• e Z Z 0 � n 0 U lff 4 0�0 \ M �w N m T Q 0 IH 6 T W T .f u F- "° I I� a w J Of Y � y O U a � m 4 L CIO 0 I I f• e Z Z � T VJ O i E V gL I� \i L � 13 r0fl 1 24 GtTY per, Ti t. , SE G V� Elected Officials Kelly MC0oxv11, Mayor En. Buv.h, Mayor Pia Tam Jim Boulpmd.., Connell M.mbar Carl J ... bon, Coun.fl Member Bill Fuh.r, Counell Member Cindy MOrh.en, city Chn, Ralph L.nphen, City Tre..unr Appointed Officials J.Nraysh. art Citym ..V., M.rk D Nenhy, City Attom.y Department Directors alit Ciea., Aaaktant city Hamper Bert Plumlo, Adrmnlwhabv. Sary wa Norm Angelo, Fu. Chief Debra Bnghton, Librerya Gbh Stm.., Sermon. Jupx, Planning and Building S.hty Jaak Wayl, P.b.e Chief Steven Mitten, Public, Work. Va.ant- A..,fbon b P.M. www elsegundo org May 17, 2006 Lanny Kusaka c/o The Morrey Group 6733 Sepulveda Boulevard, Suite #265 Los Angeles, CA 90045 RE: Environmental Assessment No EA -682 and Administrative Use Permit (AUP) No. 05 -03 Off -site General License (Beer, Wine and Distilled Spirits) and On -Site Sale and Consumption of Beer and Wine in Conjunction With the Operation of a Grocery Store (Types 21, 41 and 42 State of California Alcoholic Beverage Control Licenses) Address: 760 S. Sepulveda Boulevard Dear Mr Kusaka. In accordance with El Segundo Municipal Code ( "ESMC ") Chapter 15 -22, the Director of Planning and Building Safety Department has APPROVED Administrative Use Permit No. 05 -03 for the on -site sale and off -site consumption of beer, wine and distilled spirits and the on -site sale and on- site consumption of beer and wine The Director has not identified a reason to oppose the Alcoholic Beverage Control Department's issuing of a Type 21 license for the on -site sale and off-site consumption of beer, wine and distilled spirits, the Issuance of a Type 41 license for the on -site sale and on -site consumption of beer and wine In the restaurant areas within the grocery store, and a Type 42 license for the occasional on -site sale and on -site consumption of beer and wine, where food would not be required for a wine tasting room, at 760 S Sepulveda Boulevard The following are the findings and facts in support of each finding for this decision 350 Main Street, El Segundo, California 90245 -3813 1 J Phone (310) 524 -2380 FAX (310) 322 -4167 FINDINGS AND FACTS IN SUPPORT OF FINDINGS: Environmental Assessment No. 682 Finding 1 The proposed project for permitting the sale of alcoholic beverages is consistent with uses allowed in the recently approved 425,000 square -foot shopping center on a 110 -acre site The development was approved through Environmental Assessment No 631, Development Agreement No 03 -1, General Plan Amendment Nos 03-4 & 03 -5, Zone Change Nos 03 -2 & 03 -3, Zone Text Amendment No 04 -1, and Subdivision No 03 -7 (Vesting Tentative Tract No 061630) with conditions A certified Final Environmental Impact Report (EIR) was required and approved for the development of the shopping center Facts in Support of Finding 1 1 The applicant proposes to provide for the sale of beer and wine for on -site consumption at a proposed grocery store (in conjunction with a bona fide public eating place and a wine tasting room) and for the general sale of alcohol in conjunction with the operation of a grocery store for consumption off the premises in original sealed containers CEQA does not require an environmental assessment if the project consists of permitting the sale of alcohol within a previously approved shopping center currently under construction Additionally, no expansion of the building is proposed The subject tenant will be located within the Plaza El Segundo shopping center, which has previously been approved under a certified Final Environmental Impact Report 2 The 65,000 square -foot grocery store is located at 760 South Sepulveda Boulevard in a commercial shopping center currently under construction Administrative Use Permit 05 -03 Finding 1 There is compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located Facts in Support of Finding 1 1 The applicant proposes to provide off -site general sales and on -site sale and consumption of beer and wine in a proposed grocery store The 65,000 square - foot grocery store will be located within the Plaza El Segundo shopping center at 760 S Sepulveda Boulevard, Space A -6 The grocery store will contain various indoor eating areas consisting of a combined square footage of 1005 square -feet 2 L that will sell beer and wine, as well as a 333 square -foot wine tasting room with eight seats The total number of seats proposed within the various restaurant - dining areas of the grocery store is 57 seats Additionally, the grocery store requests an alcohol license for the sale of beer, wine and distilled spirits for off - site consumption (general alcohol Type 21 ABC License) General seating with tables are proposed near the front of the store (near the tea counter, bakery, and coffee /juice bar areas) containing a combined total of 1,491 square feet and 94 seats An outdoor dining area is proposed in front of the grocery store with 911 square feet in area and will contain 22 tables and 44 seats However, the general seating in front of the store (Tea counter, Bakery, and Coffee /Juice Bar areas) and an outdoor dining area in the front of the building will not be permitted to have on -site sale and consumption of beer and wine 2 The minimum number of required parking spaces for the grocery store (based upon the proposed uses) is 235 stalls and 375 parking spaces are provided 3 The surrounding land uses include commercial uses, offices, and light and heavy industrial uses The proposed grocery store with restaurant area and wine tasting room uses which will serve alcohol will be compatible with the surrounding uses 4 The grocery store must obtain the State of California Alcohol and Beverage Control (ABC) licenses for on -site sale and on -site consumption of alcohol (Type 41 and Type 42) and on -site sale for off -site consumption of alcohol Type21) 5 The hours for alcohol sales will be the same as those hours the grocery store is open The grocery store and indoor restaurant's hours of operation will be limited to 7 00 a m to 11 00 p m , seven days a week The wine tasting room hours of operation will be limited to 11 00 a m to 11 00 p m , seven days a week 6 The General Plan land use designation for the site is Commercial Center 7 The zoning for the site is Commercial Center (C-4) Grocery stores are a permitted use in this Zoning District in accordance with Section 4 1 2 of the Development Agreement by and between the City of El Segundo and Mar Ventures, Inc, developer of the Plaza El Segundo project The proposed use (on -site sale and consumption of beer and wine and off -site sale of alcohol at retail establishments) requires an Administrative Use Permit in accordance with ESMC §§ 15 -5G-4A and 15 -5G -4B 8 On May 25, 2006, the El Segundo Planning Commission is scheduled to Receive and File the Administrative Use Permit request 3 Finding 2 • The proposed use is consistent and compatible with the purpose of the Zone in which the site is located Facts in Support of Finding 2 1 The General Plan land use designation for the site is Commercial Center 2 The zoning for the site is Commercial Center (C -4) Grocery stores are a permitted use in this Zoning District in accordance with Section 4 1 2 of the Development Agreement by and between the City of El Segundo and Mar Ventures, Inc , developer of the Plaza El Segundo project The proposed use (on -site sale and consumption of beer and wine and off -site sale of alcohol at retail establishments) requires an Administrative Use Permit in accordance with ESMC §§ 15 -5G-4A and 15 -5G-4B 3 The purpose of the Commercial Center (C-4) Zone is intended to provide for developing commercial establishments (retail and services) serving the City and surrounding area The proposed use is consistent with this purpose of the zone in that the budding will contain a grocery store with indoor eating areas and a wine tasting room 4 The proposed use is consistent with the Land Use Element in that the Commercial Center Land Use Category is intended to permit a mixture of community - serving retail, restaurants and other commercial service uses in an integrated shopping center design to serve a broad cross section of the City and surrounding area 5 The proposed use is consistent with Land Use Element Goal LU4 in that it provides a stable tax base for the City through development of new commercial uses, primarily within a mixed -use environment, without adversely affecting the viability of Downtown 6 The proposed use is consistent with Land Use Element Objective LU4 -1 in that it promotes the development of high quality retail facilities in proximity to major employment centers 7 The surrounding land uses include commercial retail, office, and light and heavy industrial uses The proposed grocery store with indoor restaurant use and a wine tasting room which will serve alcohol will be compatible with the surrounding uses Restaurants in the same district will have alcohol licenses for the sale of beer and wine M Finding 3 • The proposed location and use and the conditions under which the use would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity Facts in Support of Finding 3 1 The restaurant eating areas and wine tasting room will be located inside of a newly constructed grocery store building with on -site parking 2 The surrounding land uses include commercial, heavy industrial and light industrial uses The proposed grocery store with restaurant area and a wine tasting room where alcohol will be served will be compatible with the surrounding uses The proposed outdoor seating area in front of the store is not included for the sale and consumption of alcoholic beverages 3 The grocery store hours of operation are limited to 7 00 a m to 11 00 p m , seven days a week for the grocery store and indoor eating areas and 11 00 a m to 11.00 p m , seven days a week for the wine tasting room 4 The existing grocery stores and restaurants in the surrounding area with alcohol licenses have not been a source of crime or security problems Finding 4 Potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and mitigated Facts in Support of Finding 4 1 The sale of alcohol will not create any new impacts that would not be normally associated with the operation of a grocery store with indoor dining areas and a wine tasting room 2 The proposed hours of operation for alcohol sales and the location of the proposed restaurant and wine tasting room within the grocery store, which is located in a predominantly commercial and industrial zone that is not adjacent to any residential uses, will help to minimize impacts on surrounding uses 3 The hours of operation for the grocery store off -site general alcohol sales and restaurant area with on -site sales and consumption of beer and wine will be limited to 7 00 a m to 11 00 p m , seven days a week, and the wine tasting room hours will be limited to 11 00 a m to 11 00 p m , seven days a week The hours of operation will limit noise impacts by patrons arriving and leaving the subject E site as the grocery store will close at 11 00 p m seven days a week No residential uses are adjacent to the subject property In addition, ample parking is being provided on the subject site Therefore, there will be no impacts on residential uses in the City 4 In addition to complying with the requirements of the City of El Segundo and the State of California Department of Alcoholic Beverage Control the restaurant is subject to County Health Department regulations that address and monitor impacts of fumes and odors Finding 5 • The State Department of Alcoholic Beverage Control has issued or will issue a license to sell alcohol to the applicant Facts in Support of Finding 5 1 The applicant must obtain three licenses from the State of California Department of Alcoholic Beverage Control (Type Nos 21, 41 and 42) DIRECTOR PLANNING AND BUILDING SAFETY DEPARTMENT ACTION Based on these findings and facts in support of these findings, the Director of Planning and Building Safety Department APPROVES the proposed project, subject to the following conditions 1 The hours of operation approved by this permit must be limited to 7 00 a m to 11 00 p.m., seven days a week for the grocery store and indoor eating areas and 11 00 a m to 11 00 p m , seven days a week for the wine tasting room Any change to the hours of operation or the hours that alcohol may be served is subject to review and approval by the Director of Planning and Building Safety 2 Any subsequent modification to the project as approved must be referred to the Director of Planning and Building Safety for approval and a determination regarding the need for Planning Commission review of the proposed modification 3 Any subsequent changes to the floor plan and areas where alcohol will be served must be reviewed and approved to the satisfaction of the Director of Planning and Building Safety Department 4 The applicant must obtain and maintain all licenses required by the Alcoholic Beverage Control Act (Business & Professions Code §§ 23300 et seq ) The applicant must obtain and maintain a Type 21 license for the market for on -site sale and off -site consumption of beer, wine and distilled spirits, a Type 41 license for the on -site sale and on -site consumption of beer and wine in the restaurant 11 areas within the grocery store, and a Type 42 license for occasional on -site sale and on -site consumption of beer and wine, where food would not be required for a wine tasting room 5 The Planning and Building Safety Department and the Police Department must be notified of any change of ownership of the approved use in writing within 10 days of the completion of the change of ownership A change in project ownership may be cause to schedule a hearing before the Planning Commission regarding the status of the administrative use permit 6 The applicant must comply with all regulations of the Alcoholic Beverage Control Act and the regulations promulgated by the Alcoholic Beverage Control Board including, without limitation, the regulations set forth in 4 Cal Code of Regs §§ 55 et seq 7 The applicant must post a sign in a clear and conspicuous location listing a phone number at which a responsible party may be contacted during all open hours of the establishment to address any concerns of the community regarding noise in the market and parking lot Said contact's name and phone number must also be available through the market staff at all times 8 The applicant must, at all times, display a Designated Dnver sign of at least ten inches by ten inches (10" X 10 ") in the wine tasting room and restaurant dining areas at eye level The sign must be worded in a way that reminds patrons who are consuming alcohol to designate a non - drinking driver 9 "No Loitering" signs must be posted to the rear of the property and on property adjacent to the licensed premises, under the control of the licensee Such signs must measure no less than seven inches by eleven inches (7" X 11 ") and the lettering must be no less than one inch (1 ") in height 10 There must be no exterior advertising of any kind or type, including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages Interior displays of alcoholic beverages which are clearly visible to the exterior must constitute a violation of this condition 11 All employees serving alcoholic beverages to patrons must enroll in and complete a certified training program approved by the State Department of Alcoholic Beverages Control (ABC) for the responsible sales of alcohol The training must be offered to new employees on not less than a quarterly basis 12 Any and all employees hired to sell alcoholic beverages must provide evidence that they have either a Completed training from the State of California Department of Alcoholic Beverage Control (ABC), Inglewood District Office administered 7 Leadership and Education in Alcohol and Drugs (LEAD) Program in the form of an ABC - issued certificate, or, b Completed an accepted equivalent by the ABC, Inglewood District Office to ensure proper distribution of beer, wine and distilled spirits to adults of legal age If any prospective employee designated to sell alcoholic beverages does not currently have such training, then, c The ABC - licensed proprietors must have confirmed with the Planning and Building Safety Department within fifteen (15) days of the Director's decision, or by final project approval, that a date certain has been scheduled within the local ABC Office to complete the LEAD course d Within thirty (30) days of taking said course, the employees, or responsible employer must deliver each required certificate showing completion to the Police Department 13. The licensee must have readily identifiable personnel to monitor and control the behavior of customers inside the building premises Staff must monitor activity outside in the parking lot and any adjacent property under the establishment's control to ensure the areas are generally free of people and are cleared of patrons and their vehicles one -half hour after closing 14. If complaints are received regarding excessive noise, parking availability, lighting, budding access, and the like associated with the sale of alcohol, wine tasting room or restaurant areas, the city may, in its discretion, take action to review the Administrative Use Permit, including without limitation, adding conditions or revoking the permit 15 No consumption of alcoholic beverages must be permitted in the outdoor seating area in front of the market 16 There must be signs posted at the various dining areas throughout the market prohibiting the removal of alcoholic beverages from designated restaurant dining areas 17 The outdoor dining /seating areas must comply with ESMC § 15 -2 -16 18 The budding must not be occupied by more persons than allowed by the California Fire Code, as adopted by the ESMC 19 The building and any outdoor seating must comply with California Budding and Fire Code requirements, as adopted by the ESMC .L 9 20 The Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (Including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No 682 and Administrative Use Permit No 05 -03 Should the City be named In any suit, or should any claim be brought against It by suit or otherwise, whether the same be groundless or not, arising out of the City approval of EA -682 or ALP 05 -03, the Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against It or any sums paid out In settlement or otherwise For purposes of this section "the City" Includes the City of El Segundo's elected officials, appointed officials, officers, and employees PLANNING COMMISSION Please be advised that this does not conclude the review process This determination will be transmitted to the Planning Commission at its May 25, 2006 meeting with the recommendation that the Planning Commission Receive and File the determination An appeal of this decision may be filed with the Planning Division prior to the Planning Commission meeting at which this decision is to be received and filed If an appeal is filed, the item will be scheduled for a future public hearing (as required by the El Segundo Municipal Code) The City Council will determine whether or not to protest the issuance of the three ABC Licenses (Type 21, 41, and 42) at its meeting on June 6, 2006 If you have any questions regarding this project, please contact Maria Baldenegro, Assistant Planner, at (310) 524 -2341 Sincerely, Seimone Jurji Director Department of Planning and Building Safety P \Planning $ Building Safety \PROJECTS \676- 700\EA- 682\EA -682 AUP LTR doc i33 7 CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: May 25, 2006 SUBJECT: Environmental Assessment No. 682 Administrative Use Permit No. 05 -03 APPLICANT: Mrs. Gooch's Natural Foods Markets, Inc. c/o Lanny Kusaka PROPERTY OWNER: Rosecrans Partners 3, LLC REQUEST: A Request for Three Types of Alcohol Beverage Licenses For a New Market. (Type 21, 41, and 42 ABC Licenses). PROPERTY INVOLVED: 760 S. Sepulveda Boulevard DESCRIPTION The Planning Division received the above referenced application for an Administrative Use Permit to allow three different alcohol licenses for a new Whole Foods market currently under construction at a new commercial shopping center (Plaza El Segundo) located at 760 South Sepulveda Boulevard in the Commercial Center (C-4) Zone The applicant is requesting a Type 21 license for the on -site sale and off -site consumption of beer, wine and distilled spirits, a Type 42 license for occasional on -site sale and on -site consumption of beer and wine, where food would not be required for a wine tasting room; and a Type 41 license for the on -site sale and on -site consumption of beer and wine in the restaurant areas within the market The tenant space for the market is 65,024 square feet in area The proposed wine tasting room within the market will be 333 square feet in area and it will contain eight seats Wine for off -site consumption will be displayed in 350 square feet of shelving area and 8 wine stack clusters 16 square feet each, adjacent to the wine tasting room Multiple restaurant areas located within the market are proposed to serve alcoholic beverages (beer and wine) The restaurant areas that will serve alcoholic beverages are a total of 1005 square feet in area and they contain 56 seats Beer, wine and distilled spirits will not be served or consumed in any outdoor seating areas or in the indoor seating areas for the coffee /juice bar, the tea counter, and the bakery .L The following chart describes the proposed dining and seating areas in the market PROPOSED INDOOR DINING ;PROP,OSED,SQUARE&FOOTAGE ''NUMBER OF SEATS AREAS" Indoor Restaurant Seafood - 230 SF 11 seats and seating areas Mexican/ Asian Food - 775 SF 46 seats that will serve (Subtotal - 1005 SF) alcohol Indoor seating for B seats serving alcohol and Wine Tasting Room — 333 SF appetizers Indoor Restaurant Tea Counter — 276 SF 9 seats and seating areas Bakery — 1007 SF 50 seats that will not serve Area Adjacent To The Coffee /Juice 32 seats alcohol Bar — 208 SF Outdoor Dining and Seating that will not 911 44 seats allow alcohol consumption Total 3,501 SF 200 seats The Administrative Use Permit is required for the new market since there is no previous business with a license at this location, prior to the adoption of the current code Grocery stores area permitted use in this Zoning District in accordance with the commercial Center (C-4) Zone and Section 412 of the Development Agreement by and between the City of El Segundo and Mar Ventures, Inc , developer of the Plaza EI Segundo project The proposed use (on -site sale and off - site consumption of beer, wine and distilled spirits and the on -site sale and on -site consumption of beer and wine) requires an Administrative Use Permit (AUP) in accordance with ESMC §§ 15 -5G-4 (A) and 15 -5G-4 (B) of the Commercial Center (C-4) Zone The applicant intends to provide 911 square feet of outdoor seating area with 22 tables and 44 seats Alcoholic beverages cannot be served and /or consumed in outdoor seating areas unless requested through an Administrative Use Permit application Outdoor dining areas greater than 200 square feet in area are subject to providing parking at a ratio of one space for every 75 square feet of area Outdoor dining is a permitted accessory use and does not require a modification to this discretionary permit, provided the area does not exceed 200 square feet of floor area and does not include alcohol consumption The following chart is the parking analysis for the proposed uses 35 "PROPOSED 'PROPOSED.SQUARE ; "SPACES tMARKET USE$ FOOTAGE- =REQUIRED PARKING 4REQUIREDPARKING .' _ RATIO Indoor Retail within Market 25,000 SF - 1 Space /300 SF 83 30 Parking Spaces (Includes Wine 25,000 SF - 1 Space /350 SF 7140 Parking Spaces Retail area - 350 SF 12,472 SF - 1 Space /400 SF 31 18 Parking Spaces and 8 wine stacks 16 SF each Indoor Dining and Wine Tasting Room 2,552 SF - 1 Space/75 SF 34 00 Parking Spaces Outdoor Dining and Seating 911 SF - 1 Space/75 SF 12 14 Parking Spaces Outdoor Retail 1,383 SF -1 Space /400 SF 3 45 Parking Spaces Total 67,318 SF 235 0 Parking Spaces The proposed outdoor seating area in front of the market is 911 square feet and would require approximately 12 parking spaces The proposed outdoor garden center with 1,273 square feet and the outdoor shelving for the sale of soil amendments with 110 square feet would require approximately 3 additional parking spaces The total required parking for the proposed Whole Foods Market is 235 parking spaces and 375 parking spaces are provided The hours of operation will be limited to 7 00 am to 11 00 pm, seven days a week for the grocery store and indoor eating areas and 11 00 am to 11 00 pm, seven days a week for the wine tasting room Any change to the hours of operation or the hours that alcohol may be served is subject to review and approval by the Director of Planning and Building Safety Planning staff reviewed the application and the Director made the necessary findings to grant an Administrative Use Permit The attached letter specifies all of the required findings for the permit II. Inter- Departmental Comments The project applications and plans were circulated and all inter- departmental comments are attached to the report The following Divisions and Departments had comments regarding the project M i ,3 POLICE DEPARTMENT 1 No consumption of alcoholic beverages would be permitted in the outdoor dining area in front of the market 2 There must be signs posted at the various dining areas throughout the market prohibiting the removal of alcoholic beverages from designated restaurant dining areas FIRE DEPARTMENT 3 Outdoor seating and budding must comply with California Building and Fire Code requirements III. RECOMMENDATION Receive and File IV. EXHIBITS A Administrative Use Permit Approval Letter, dated May 17, 2006 B Administrative Use Permit application Prepared by Maria Baldenegro, Assistant Planner mberly Chr' terisen, AICP, Planning Manager Department of Planning & Building Safety Seimone Jurj' , P. e' Director Department of Planning & Building Safety P 'Planning & Building Safety \PROJECTS \676- 700\EA- 682\EA -682 PC -SR doc El 13 EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2006 AGENDA DESCRIPTION: Consideration and possible action regarding an amendment to an existing agreement with Consolidated Disposal Services, Inc to extend the term of the agreement fora five -year perod at a 3 18% cost increase in the first year and no cost increases during the remaining term for continued residential and municipal solid waste and recycling collection and disposal services (Fiscal impact = $613,200 annually for 5 years) RECOMMENDED COUNCIL ACTION: Recommendation 1) Authorize the City Manager to execute an amendment to the existing agreement with Consolidated Disposal Services, Inc in a form as approved by the City Attorney to extend the agreement for a five year period at a 3 18% cost increase in the first year and no cost increases during the remaining term, and, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: As a result of a competitive bid process in July 1993, the City entered into an agreement with Zakaroff Recycling Services for residential and municipal trash disposal services In 1998, Zakaroff Recycling Services merged with Republic Industries, Inc and the City's agreement was assigned to Consolidated Disposal Services, Inc. ( "Consolidated "), a subsidiary of Republic Services, Inc The agreement was extended in 1997 and 2001 and is set to expire on July 31, 2006 Pricing has not increased since the contract's inception in 1993 except for additional service requests by the City for residential curbside recycling and street sweeper debris disposal (Please see "Background and Discussion" on following page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: (August 1, 2006 to July 31, 2011) Operating Budget: 001 - 400 -4206 -6206 $590,000 (Residential Trash, Recycling and Municipal Buildings) 001 - 400 -4201 -6209 $30,000 (Sweeper Debris) 001 - 400 -4202 -6209 $6,000 (Concrete /Asphalt Recycling) Amount Requested: $560,700 + $16,500 + $30,000 + $6,000 = $613,200 Account Number. 001 -400- 4206 -6206, 001 - 400 -4201 -6209; 001 - 400 -4202 -6209 Protect Phase: Contract Extension Ired: No DATE: S13/ 0,6 Steve Finton, Director of Public Works DATE: (b M i.�8 19 BACKGROUND & DISCUSSION: (continued) CURRENT RESIDENTIAL TRASH AND RECYCLING CONTRACT ($543,408 annual cost) The current contract with Consolidated is funded through the General Fund, Public Works Department budget The City currently pays $10 12 per month per household or $543,408 annually to pick up trash from 4,475 households The City's rate for trash hauling was established in 1993 and the recycling component was added in 2001 Residents currently use their own trash containers and the City provides 18- gallon recycling bins Trash and recycling is placed curbside weekly and picked up manually by Consolidated personnel. There is no limit on the number of cans residents can place at the curb for pick -up and the contract provides for two large item pick -up weeks per year AMEND CONTRACT USING CURRENT MANUAL PICK -UP METHODS ($560,408 annual cost) The recommended amendment would extend the current agreement with Consolidated for a five -year period to provide trash and recycling disposal services utilizing current manual pick- up methods The total contract price would increase 3 18% to $560,700 annually or $10 44 per month per household with no additional rate increases for the term of the contract There would be no fuel pricing adjustments and no adjustments for inflation COMPARISON WITH OTHER AGENCIES Staff surveyed neighboring cities to verify that the negotiated pricing is competitive The survey indicates the negotiated pricing per household is the lowest in the South Bay The results of the survey are as follows El Segundo $10.44 Manual Manual Not No - - - - - - - - -- - - -- - - - -- -- Redondo Beach 1075 Auto Auto Auto Yes Hermosa Beach 11 11 Manual Manual Yes - -- - - - --- -- - -- -- - - offered - -- - Manhattan Beach 1244 Auto Auto Auto Yes Lawndale 1329 Auto Auto Auto No Gardena 1360 Auto Auto Auto Yes Lomita 13 78 Manual Manual Manual No Hawthorne 14 75 Auto Auto Auto No Torrance 1825 Auto Auto Auto No i.i� BACKGROUND & DISCUSSION: (continued) NO ADDITIONAL APPROPRIATION REQUIRED Funding is available for residential trash hauling in the amount of $573,500 through the FY 2005 -2006 Public Works Department budget (Solid Waste Recycling /Contractual Services) No additional appropriation would be required to extend the agreement ADDITIONAL SERVICES TO BE INCLUDED IN AMENDED CONTRACT In addition to residential trash and recycling, the City has other trash hauling and disposal needs that are currently handled through separate contracts with Consolidated as follows 1) Trash hauling and recycling from municipal facilities $16,500/yr 2) Disposal of street sweeper debris $30,000 /yr For clarity, these services were excluded from the analysis presented above It is proposed that these services be included in the amended contract along with an additional item for disposal of concrete and asphalt debris generated from street maintenance operations ($6,000 /yr) These items are currently fully funded in the FY2005 -2006 Public Works Department budget and no additional appropriation would be required to include them in the contract OTHER OPTIONS CONSIDERED Semi Automated Service In addition to the recommended option, staff explored an alternative to upgrade to semi- automated service Under semi - automated service, wheeled plastic trash bins would be provided to residents for trash and recycling and Consolidated would use a mechanized system to dump the waste into the truck The price negotiated through Consolidated to upgrade to this service is an additional $282,000 over the term of the contract It is recommended that upgrading to semi- automated service be considered in the future However, it is recommended that the contract be extended at this time utilizing current manual pick -up methods Solicit Bids The price negotiated for continued service will be lowest residential rate in the South Bay and the second lowest rate in Los Angeles County Only the City of Bell Gardens currently has a lower rate Competitive bidding mayor may not result in lower pricing If anew contractor were to be selected through competitive bidding, City and residents would go through a transition period while the contractor becomes familiar with the City's streets, alleys, public buildings, parking lots, City -owned trash receptacles and special City events The bidding process would take about six months. A six -month extension with Consolidated would be required to allow time to complete the bid process -0 P • rtrk+ �����, rie�rk �rvxrv�rk rk :rk����+ :a�,trk,�++ *�+a►r�xrkve