2006 JUL 24 CC PACKET - SPECIALAGENDA
EL SEGUNDO CITY COUNCIL
EMERGENCY OPERATIONS CENTER (EOC)
In Police Building
348 Main Street, El Segundo, CA 90245
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, JULY 24, 2006
EMERGENCY OPERATIONS CENTER (EOC) in Police Building
348 Main Street, El Segundo, CA 90245
at 8:00 a.m.
8:00 A.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
SPECIAL ORDERS OF BUSINESS:
Strategic Planning Session regarding the City's Operating Budget for Fiscal Year 2006-
2007 With the exception of item H 1, the purpose of the session is to provide the Council
and the public with preliminary budget information and to receive preliminary Council direction
regarding revenue, expenditure and budget preparation issues With regard to item H 1, staff
is requesting the Council to take action with regard to directing staff on the improvements to
be made and the funding sources to be utilized for the improvements Final decisions
regarding the remainder of the budget items identified below are expected to be made after
the conclusion of a public hearing which is anticipated to be scheduled for a regular City
Council Meeting to be held in September 2006
A. Budget Overview
Staff will present an overview of the assumptions made in preparing the proposed Fiscal
Year 2006/2007 City Budget including an estimate of the revenues and expenditures,
the assumptions made in presenting a balanced budget, and a brief description of the
new programs and personnel recommendations submitted by each City Department
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
B. Revenue and Expenditure Assumptions
The Director of Administrative Services will review all Fiscal Year 2006 -2007 General
Fund revenue and expenditure assumptions which are included in the Fiscal Year 2006-
2007 Preliminary Budget,
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
C. Department Budget Summaries
The City's Department Directors and other key staff will present detailed summaries of
all department budgets included in the Fiscal Year 2006 -2007 Preliminary Budget
including detailed descriptions of the recommendations stated in the budget overview
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
D. Proposed New Programs
Staff will present detailed explanations of the worksheets for all proposed new programs
included in the Fiscal Year 2006 -2007 Preliminary Budget
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
E. Personnel Changes
Staff will present detailed explanations of the worksheets for all personnel changes
included in the Fiscal Year 2006 -2007 Preliminary Budget
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
F. Proposed Capital Improvement Programs
Staff will present a summary of all capital improvement programs as recommended by
the Capital Improvement Program Advisory Committee (CIPAC) and included in the
Fiscal Year 2006 -2007 Preliminary Budget
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
G. Proposed Technology Projects
Staff will present a summary of $200,000 in technology projects as recommended by the
Executive Technology Review Committee and included in the Fiscal Year 2006 -2007
Preliminary Budget
Recommendation: 1) Discussion, provide preliminary direction, and receive and
file; 2) Alternatively, discuss and take other action related to this item.
H. Other Items /Council direction to staff
1) Athletic Fields and Fire Station Projects Pursuant to City Council direction provided
by the Council at its July 18, 2006 regular meeting, staff will present funding
alternatives for the development of athletic fields and a fire station on approximately
six acres of property located at the northeast corner of Manposa Avenue and Nash
Street
Recommendation: 1) Consider the funding alternatives provided by staff and
provide direction regarding the level of improvements to be constructed on the
athletic fields and the funding sources to be utilized for the athletic fields and
fire station improvements from the Fiscal Year 2005 -2006 and Fiscal Year 2006-
2007 City Budgets; 2) Alternatively, discuss and take other action related to
this item.
2) Report on actuarial study regarding long -term retiree health costs
Recommendation: 1) Discussion, provide preliminary direction, and receive
and file; 2) Alternatively, discuss and take other action related to this item.
ADJOURNMENT
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A A A
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SPETEMBER 30, 2007 BUDGET
Department
Administrative Services
Division: Human Resources
New Program: Personnel Management and Employment Relations
Training Program
Description and Justification:
The City Manager and the City Attorney have identified a need to enhance the skills, abilities
and knowledge of our supervisory and managerial staff in order to mitigate personnel problems,
investigations, and disciplinary processes
Proposed personnel:
All supervisory and managerial staff will participate in the traunng program. The framing
program will be conducted by a variety of subject matter experts from the firm of Liebert
Cassidy Whitmore.
Date and length of program:
Five training sessions (one off site full day and four on site half day) over the course of FY
2006 -2007.
Supplies and Services requested:
None
Capital outlay requested
None
Revenue Generation:
None, but the training program has the potential to generate cost savings in City Attorney and
Human Resources Division budgets.
Total estimated appropriation:
$20,000
Contact Person
Bret PlumleelBob Hyland
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Fire Division Emergency Services (3255)
New Program:
Employee Emergency Supplies
Description and Justification:
In the event of a mayor disaster within the City, many City employees will be required to work
extended hours to mitigate the effects of the disaster and maintain essential services to the
community or may be unable to leave the City or return to their homes for extended time frames.
This program would allow for the purchase and maintenance of emergency supplies such as food
and water to be used to sustain City employees while working on a major disaster within the City
for an extended period of time A supply of food and water will be stored and maintained for
members of each City Department at critical facilities throughout the City
Proposed personnel:
The Emergency Services Coordinator will coordinate the purchase, storage, and maintenance of
employee emergency supplies with staff from each City Department.
Date and length of program:
Tlus program is to begin with the approval of the FY 06/07 budget and will continue
indefinitely
Supplies and Services requested:
n/a
Capital outlay requested
n/a
Revenue Generation:
n/a
Total estimated appropriation:
$25,000
Contact Person
Kevin S. Smith, Interim Fire Chief
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Planning & Building Safety Division Planning
New Program:
Smoky Hollow Specific Plan Update and EIR
Description and Justification:
Complete study and revise Smoky Hollow Specific Plan to update uses and zoning regulations in
response to City Council pending direction. Staff has determined that additional funding is
needed because an EIR will need to be prepared rather than a negative declaration based upon
the final scope of the project and the completion of an initial study
Proposed personnel:
Consultant Team
Planning Staff
Date and length of program:
6 -9 months
Supplies and Services requested:
Professional Planning Services
Capital outlay requested
N/A
Revenue Generation:
N/A
Total estimated appropriation:
$40,000 ($150,000 was allocated in FY 2005 -2006)
Contact Person
Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Planning & Building Safety Division- Planning
New Program:
Planning, Building Safety, Public Works Fee Study
Description and Justification:
Fee study for Planning, Building Safety and Public Works fees City fees have not been
increased for many years although the cost of providing services has continued to increase For
example, Planning fees have not been changed in 12 V2 years. The fees should be increased to
cover the expenses of staff time, public notice advertisements, materials, and other expenses
Proposed personnel:
Consultant
Planning and Building Safety staff
Public Works staff
Date and length of program:
6 -9 months
Supplies and Services requested:
None
Capital outlay requested
None
Revenue Generation:
Additional revenue would be generated upon adoption of increased fees by City Additional
amount would be determined by fee study results
Total estimated appropriation:
$50,000 $25,000 (FY 06 -06) $25,000 (FY 07 -08)
Contact Person
Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Planning & Building Safety Division Planning
New Program:
Vehicle Purchase and Replacement- Purchase Very Low Emission Vehicle (LEV) to add to the
City's fleet for use by building inspectors in the Planning and Building Safety Department
Description and Justification:
Purchase very low emission vehicle with the City's Air Pollution Reduction Fund monies to
replace an existing City - vehicle used for building inspections The City must use the air
pollution reduction fund monies that it receives from motor vehicle registration fees to
implement the South Coast Air Quality Management District (SCAQMD) Air Quality
Management Plan
Proposed personnel:
N/A
Date and length of program:
To be purchased in March 2007
Supplies and Services requested:
None
Capital outlay requested
$21,000 (AB 2766 Air Pollution Reduction Funds)
Revenue Generation:
None
Total estimated appropriation:
$21,000
Contact Person
Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Planning & Building Safety Division Planning
New Program: Housing Element
Update
Description and Justification:
State Mandated Update of Housing Element of the El Segundo Comprehensive Plan and
environmental review of the Housing Element.
State Law mandates that the Housing Element be updated every 5 years El Segundo's current
Housing Element was adopted for 2000 -2005. The California Department of Housing and
Community Development have regulatory authority in determining the deadline for submission
of the Housing Element. The Housing Element must be adopted and submitted to the State of
California Department of Housing and Community Development by July 1, 2008
Proposed personnel:
Director of Planning and Building Safety
Planning Manager
Senior Planner
Planning Consultant Firm
Date and length of program:
December 2006 -June 2008
Supplies and Services requested:
Consultant Services for Environmental Review and Housing Element preparation
Capital outlay requested
Revenue Generation:
$0
Total estimated appropriation:
$50,000 $25,000 (FY06 -07) $25,000 (FY 07 -08)
Contact Person
Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Recreation and Parks Division Parks — 5102
New Program:
Open, Operate and Maintain New Athletic Field Complex — Part A (Park Maintenance)
(Fiscal Impact. $117,676. for six -month period — a Part A — Park Maintenance - $37,960.
appropriation, b. Part B — Recreation Operations - $79,716. appropriation)
Description and Justification:
The Athletic Field Task Force met for approximately 8 months in the development of the vision of a new
Athletic Field at the Thomas Properties site This vision was all inclusive and required features and
maintenance for a premier site The Athletic Fields will be a focal point for the new development, a
cutting edge site to facilitate sporting events and even concerts The site was also noted as being a sought
after marketing location In order to keep with those high level of standards set forth, the Recreation and
Parks Department requests the funds necessary to provide maintenance of this 5 acre facility, it's
elements of a snack bar, picnic areas, restrooms and a playground and to also provide substantial
customer service and supervision of the site during it's available operating hours, the below budget has
been determined for the launch and subsequent 6 months following Part A is specific to the Parks
Division Budget and coverage. Part B, attached, is specific to the Recreation Division Budget
PART A — PARKS DIVISION
Water
$ 5,000
Electricity
$12,500
Landscape Maintenance (Contractor)
$ 2,500
Custodial Service (Contractor)
$ 7,500
Repairs and Maintenance (building repairs, dumpsters, etc.)
$ 2,500
Operating Costs (initial start-up, phones, nets, goals, etc)
2,500
$32,500
Parks Staff
5,460
$37,960.
Parks Staff
1 hr /day x 7 days/wk = 7 hrs/wk 26 wks = 182 hrs.
182 hrs x $30/hr = $5,460
• Estimates based upon six (6) months full operation.
• Estimates based upon use of synthetic turf.
Proposed Personnel:
09 FTE
Date and length of program:
April 1, 2006 — September 30, 2007
Supplies and Services requested:
Transfer of electric cart from Police Dept, to Recreation and Parks Dept. — Parks Division
Capital outlay requested
N/A
Revenue Generation:
Unknown at this time (anticipating rentals from concerts, soccer camps, tournaments)
Estimated appropriation:
Part A — Parks $37,960
Contact Person
Mark Trujillo
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Recreation and Parks Division- Recreation — 5204
New Program:
Open, Operate and Maintain New Athletic Field Complex — Part B (Recreation Operation)
(Fiscal Impact. $117,676. for six -month period — a Part A — Park Maintenance - $37,960.
appropriation, b. Part B — Recreation Operations - $79,716 appropriation)
Description and Justification:
Recreation Divisions role in the coordination and supervision of the Athletic Field is paramount The
coordination of leagues, field use permits, facility supervision, promotion and general reservations will be
the responsibility of the Sports Ambassador All hours of operation will be provided with on -site
Ambassador and dunng the evenings and summer months the request increases to a minimum of the two
Ambassadors This facility will be highly desirable and its security, maintenance and reservation policy
will require close supervision This proposed budget is requested to keep the facility in line with the
Athletic Field Task Force's highest standards. Supervision Program
PART B - Recreation/Snorts Staff:
Spring: Monday thru Friday —
1 staff x 8 hrs/day x 5 days /wk = 40 hrs /wk x 26 weeks =1040 bra (2pm — l Opm)
1040 hrs x $14 /hr = $14,560.
1 staff x 5 hrs /day x 5 days/wk = 25 hrs /wk x 26 weeks = 650 hrs (5pm — l Opm)
650 bra x $14 /hr = $9,100.
Spring: Saturday and Sunday —
2 staff x 14 hrs/day x 2 days /wk = 56 hrs/wk x 26 weeks =1456 hrs (Sam — l Opm)
1456 hrs x $14./hr = $20,384
Summer: Sunday thru Saturday —
2 staff x 14 hrs /day x 7 days /wk = 196 hrs/wk x 13 weeks = 2,548 hrs (Sam — l Opm)
2,548 hrs x $14 /hr = $35,672
• Estimates based upon six (6) months full operation
• Estimates based upon use of Recreation Park operating hours (summer and weekends)
Proposed Personnel:
5694 hrs = 2 7 FTE
Date and length of program:
April 1, 2006 — September 30, 2007
Supplies and Services requested:
N/A
Capital outlay requested
N/A
Revenue Generation:
Unknown at this time (anticipating rentals from concerts, soccer camps, tournaments)
Total estimated appropriation:
Part B — Recreation $79,716
Contact Person
Judy Andoe
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Recreation and Parks Division Recreation — 5202
New Program:
Spring Group Swim Lessons
Description and Justification:
This is a new swim session the department requests the city to fund in order to alleviate summer
swim lesson impact and facilitate more residents The summer swim sessions fill immediately
and this is a general fund program only offered to residents. The department maintains a waiting
list year round for swim lessons and would like to offer an additional session in spring to
facilitate at least 144 additional residents
Residents pay $20 per registration for this program with the fees going directly to general fund
in order to offset the operational and administrative costs generating a minimum of $2,880.
Twice a week x 175 hrs /day x 12 weeks = 42 hours x 8 swim instructors = 336 hours x $12.67 =
$4,257.
Additional hours = 336
Proposed Personnel:
8 Swim Instructors
Date and length of program:
October 1, 2006 — September 30, 2007
Supplies and Services requested:
N/A
Capital outlay requested
N/A
Revenue Generation:
$2,880.
Total estimated appropriation:
$4,257.
Contact Person
Jeff Van Fossen, 524 -2702
CITY OF EL SEGUNDO
NEW PROGRAM REQUEST
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Recreation and Parks Division Recreation — 5202
New Program:
Facility Rentals
Description and Justification:
In an effort to increase resident participation and generate revenue, we have expanded our
reservation policy to include after hours opportunities Additional Staff hours required to
accommodate Plunge rentals (estimated)-
156 rental hours /year x 2 staff x $11.48/hour = $3,582.
Revenue realized would equal 146 rental hours x $40 /hour (avg.) = $$6,240.
Proposed Personnel:
2 Lifeguards
Date and length of program:
October 1, 2006 — September 30, 2007
Supplies and Services requested:
N/A
Capital outlay requested
N/A
Revenue Generation:
$6,240
Total estimated appropriation:
$3,582
Contact Person
Jeff Van Fossen, 524 -2702
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CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department
New Position
Position Title
Administrative Services
Employee Name (If Applicable)
Division. Information Systems
Reclassification Library Network
User Network Assistant
Nahideh Sarrafieh
Description of Addition or Reclassification & Justification
Transfer Technical Specialist to Information Systems Job Description
NETWORK ASSISTANT
Definition:
Under general direction, provides day to day operational and technical support for all City
automated systems, including the in -house operating system, public and staff microcomputers,
Internet services, and specialized CD ROM Information Resources; provides immediate response
and assistance to staff, coordinates the installation, maintenance, and repair of all computer
hardware including printers, modems, file servers, routers, telephone systems, cables, and hubs
which support the City's automated infrastructure
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics. This list of duties
and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions
and tasks performed by positions in this class
(Continued on second page)
$78,000 in wages and benefits
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department. Administrative Services Division: Information Systems
New Position X Reclassification
Position Title User Network Assistant
Employee Name (If Applicable)
Descnntion of Addition or Reclassification & Justification
Eliminate Prosum contract and add User Network Assistant Position Job Description
NETWORK ASSISTANT
Definition:
Under general direction, provides day to day operational and technical support for all City
automated systems, including the in -house operating system, public and staff microcomputers,
Internet services, and specialized CD ROM Information Resources; provides immediate response
and assistance to staff, coordinates the installation, maintenance, and repair of all computer
hardware including printers, modems, file servers, routers, telephone systems, cables, and hubs
which support the City's automated infrastructure
Essential Functions:
Essential functions, as defined under the Americans with Disabilities Act, may include the
following duties and responsibilities, knowledge, skills and other characteristics This list of duties
and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions
and tasks performed bN positions in this class
(Continued on second page)
Fiscal Impact
Fiscal Impact net savings of $7,000
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department City Clerk Division Administration
New Position Reclassification 75 PT to
Position Title Office Specialist II
Employee Name (If Applicable) Mona Shilling
Description of Addition or Reclassification & Justification.
The City Clerk's Office requests that the 75 Office Specialist II position be increased to a full time
position
The position has experienced a dramatic increase in workload This increase can be attributed to
several factors, including but not limited to a large volume of research requests from both City staff
and the public as a result of implementation of our document imaging system and expansion of the
RSI program which resulted in a substantial increase in the number of RSI Homeowner contracts
that need to be processed, executed and sent to the County Registrar - Recorder The position will
also be responsible for the scanning, posting and maintenance of the Council agenda packets on the
City web site along with posting other legislative documents
Also, the increase in hours of the Office Specialist 11 position will facilitate better cross training and
back -up support in the absence of the Deputy City Clerk and will allow time for the Deputy to
complete special projects such as a city -wide records retention schedule, Municipal Code
maintenance, Questys imaging system training, etc
A full time position will ensure full office coverage, maintain our current level of high competency
and customer services, and keep continuity in the office work flow
The change will align the City Clerk's Department staffing to level similar to the Treasurer's
Department and will return staffing FTE to the FY 03 -04 level
Fiscal Impact $11.650 to
$18,600 depending on medical
benefit selection
Note that Fiscal Impact is
partially offset by the $8.374
savings with elimination of the
Office Specialist I position
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Fire
New Position n/a
Proposed Position Title
Employee Name (If Applicable)
Division. Fire Prevention
Reclassification of Principal Fire
Fire Marshal
James Carver
Description of Addition or Reclassification & Justification
The Principal Fire Prevention Specialist position at the El Segundo Fire Department performs all
duties and responsibilities as specified in the position's job description in addition to duties and
responsibilities that are similar to those of a Fire Marshal position in other fire agencies in the
region Most agencies in the region staff a Fire Marshal position with safety personnel The
agencies surveyed that staff such positions with civilian personnel, as El Segundo does, include
Santa Monica, Santa Fe Springs, and Montebello Examples of some of the major duties and
responsibilities performed by the Principal Fire Prevention Specialist at El Segundo that are similar
to the surveyed agencies include the supervision, training, and monitoring of two (2) Fire
Prevention Specialists in all job duties Also, the Principal Fire Prevention Specialist has oversight
of the fire department's entire annual inspection program Additionally, the Principal Fire
Prevention Specialist addresses the coordination of new developments and performs highly
technical and complex inspections and plan checks The Principal Fire Prevention Specialist has
primary responsibility for the interpretation, application, and enforcement of fire safety codes and
standards and formulates policies and procedures The position recommends new ordinances and
the revision of existing ordinances related to fire prevention and code enforcement. The Principal
Fire Prevention Specialist also prepares division budget requests and justifications
Fiscal Impact
Recommend that pay range 49S be applied to the new position This reclassification will result in
an increase in total pay annually for the new position in the amount of $9,164. This increased
expenditure is to be partially offset by savings of $4,668 in total pay realized from another
proposed reclassification within the department The resulting increased appropriation if both
proposed reclassifications take place is $4,496
Update 6 27 06
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department
Fire
Division: Fire Suppression
New Position n/a Reclassification Administrative Specialist to Office
Soeciahst II
Position Title Office Specialist II
Employee Name (If Applicable) None
Description of Addition or Reclassification & Justification
The Fire Department currently budgets for two (2) Administrative Specialist positions. One (1) of
the positions has been vacant since December 8, 2005 This vacancy has resulted in a reduction of
service capability and an increased burden of duties and responsibilities on remaining personnel.
The Fire Department proposes reclassifying one of the Administrative Specialist positions to an
Office Specialist position and filling the vacancy for the entirety of FY 2006/2007 Modifications
to the department's organizational structure and individual work assignments should enable the
proposed reclassified position to meet the department's operational needs
Impact
This reclassification would result in a savings in total pay of $4,668 annually
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Library/Cable Division 6103 -Youth Services
New Position Reclassification- From
Position Title To Librarian II
Employee Name (If Applicable) Smdee Pickens
Description of Addition or Reclassification & Justification
Background
Ms Sindee Pickens has been the Acting Senior Librarian in charge of Youth Services for two years
The first year. 2004/05, we conducted two recruitments but did not find a qualified candidate. In the
second year. 2005106, a freeze was placed on the vacant position for budget reductions
Proposal
1) Re -class the Senior Librarian to a Librarian 11, which would be filled by Ms. Pickens
2) Recruit for Ms Pickens' former Librarian I position
Justification for Reclassification
*.Although Ms Pickens has done an outstanding Job absorbing two positions, staff deficiencies
have occurred in key areas such as staffing the children's service desk during peak times,
coordinating school library staffing, maintaining our children's book collections, and conducting
children s programs Another professional Librarian is needed to supervise the main library
children's actn [ties, fill the service desk scheduling gaps, and perform programs in order to raise
the quality of service
*Ms Pickens has demonstrated her ability to manage the Youth Services Division, however she
does not have the Master's Degree to Libran Science required of the Senior Librarian management
class The other two Senior Librarians on staff have their degrees. A Library I1 level position would
be in the management class, but would not require the MLS degree
*Recruiting for a Librarian I should be a more successful process than hiring a Sr Librarian It is
an entn professional library position with a larger pool of candidates
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Fiscal Impact
Savings $8,700 /yr
Senior Librarian Range $4,797- $5,845
Librarian II Range $4,56645,563
Librarian I Range $4,073 - $4,963
In her acting capacity, Ms. Pickens is currently at the Senior Librarian- C step, $5,295 If she is
permanently promoted to Librarian II- D step, she would be making the same salary as now The
savings would be in hiring a new person at the Librarian I salary, instead of at the higher Senior
Librarian salary Ms Pickens has expressed interest in making these organizational changes
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Planning and Building Safety Division Planning
New Position Reclassification Plamime Technician
Position Title Assistant Planner
Employee Name (If Applicable) Alexis Schopp
Description of Addition or Reclassification & Justification
Proposal Reclassification of an existing Planting Technician position to an Assistant Planner
position
Justification The complexity and volume of planting division assignments has increased
significantly over the past year because of an increase in number and types of moderate to large
scale development projects, environmental review requirements, and a number of Council directed
municipal code amendments The Planning Technician position has been consistently assigned
planning projects that require the skills and knowledge commensurate with the skills and
knowledge needed for the Assistant Planner position The staff person. Alexis Schopp, who is the
Planning Technician has demonstrated the skills and knowledge over the past year and has
performed the duties to fulfill the requirements of an Assistant Planner position
Fiscal Impact
Planning Technician (23E, Step E) $67.578
Assistant Planner (3313, Step B) $74,023
COST IMPACT: $6,445 Annual
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Police Division: 3103— Crime Investigation
New Position PSO /ACO /CLO Reclassification:
Position Title Police Service Officer (PSO
Employee Name (If Applicable) N/A
Descrintion of Addition or Reclassification & Justification-
Increase our current authorized Police Service Officer /Amoral Control Officer (PSO /ACO)
positions by one, from seven (7) to eight (8) positions. Assign the 8s' PSO position to the Crime
Investigation Division (Division 3101), which would assume the duties of the Court Liaison
Officer Currently, a sworn police officer staffs this position The duties include filing misdemeanor
cases with the District Attorneys Office, transporting persons in custody to court, tracking
misdemeanor citations, receiving, issuing and tracking court subpoenas
This new PSO /ACO /CLO (Court Liaison Officer) position would free up one full time sworn
detective to assist in the caseload, at less than the cost of adding a police officer and expand lateral
career opportunities for our current PSO program
elimination of Office Specialist it
One full time (F/f) Police Service Officer (PSO), E -Step - Approximately $77,842 per year
(Salary, benefits, uniform allowance and O TAO hrs per month) Salary $4,3001 monthly, Benefits
$2,131 /monthly, Overtime Rate $55.65 /per hour & Uniform Allowance $240 /annually
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Public Works Division- Equipment Maintenance
Equipment
New Position Reclassification Maintenance
Equipment
Position Title Maintenance Supervisor
Employee Name (If Applicable)
Description of Addition or Reclassification & Justification
A new Public Works Director was appointed in July 2005 Since that time, the new
Director has evaluated the Department's operations and recommends a minor
reorganization that will increase the efficiency of Department operations and reduce costs
while maintaining current staffing levels The reorganization includes three personnel
reclassifications one of which is the Equipment Maintenance Supervisor position
Recommendations
• Modify the existing Equipment Maintenance Supervisor Job classification to
remove certain administrative duties and emphasize a technical leadership function
including participation in maintenance and repair of vehicles and equipment
Decrease the salary of the Equipment Maintenance Supervisor to be consistent with
other division supervisors and reflect a reduction in administrative responsibility.
Revise salary grade from 42SE to 37SD
The Equipment Maintenance Supervisor and General Services Manager shared tasks that
could have been fully handled by the General Services Manager alone such as the
equipment replacement program and interdepartmental relations The proposed
reorganization eliminates some administrative tasks from the Equipment Maintenance
Supervisors Job classification and reduces the compensation for this position Further, staff
intends to utilize excess capacity of administrative support related to computerized fleet
and fuel management systems
Fiscal Impact Salary Savings = $16,600
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department
New Position-
Position Title
Public Works
Employee Name (If Applicable)
Division- Equipment Maintenance
Reclassification-
Assistant City Engineer
Description of Addition or Reclassification & Justification•
A new Public Works Director was appointed in July 2005 Since that time, the new
Director has evaluated the Department's operations and recommends a minor
reorganization that will increase the efficiency of Department operations and reduce costs
while maintaining current staffing levels The reorganization includes three personnel
reclassifications one of which is the City Engineer position.
Elements of the City Engineer duties are redundant to the duties performed by the Public
Works Director The proposed reorganization would downgrade the City Engineer to
Assistant City Engineer and would revise the job classification to include primarily high
level project management duties and other duties as assigned. Revise salary grade from
60MC to 56MB
Fiscal impact Salary Savings= $21,000
CITY OF EL SEGUNDO
PERSONNEL ADDITIONS OR RECLASSIFICATION
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007 BUDGET
Department Public Works Division- Equipment Maintenance
New Position
Position Title
Employee Name (If Applicable)
Reclassification Administrative
Administrative Technical Specialist
Yvette Simoneau
Description of Addition or Reclassification & Justification
A new Public Works Director was appointed in July 2005 Since that time, the new
Director has evaluated the Department's operations and recommends a minor
reorganization that will increase the efficiency of Department operations and reduce costs
while maintaining current staffing levels The reorganization includes three personnel
reclassifications one of which is the Administrative Specialist position in the General
Services Division
Proposed Change
Reclassify the existing Administrative Specialist position to Administrative
Technical Specialist for the addition of complex administrative work such as storm
water pollution prevention, fuel purchases /management and various financial
functions including elements of the fleet management system Revise salary grade
from 21 X to 29C
The reorganization proposes moving the Wastewater Division into the General Services
Division providing access to administrative staff with the ability and desire to assist with
the regulatory compliance activities The new Administrative Technical Specialist position
will assist the Wastewater Supervisor in administering storm water pollution prevention
programs Upgrading the existing Administrative Specialist will compensate her for the
additional duties and complexity
Furthermore, the position will assume certain administrative duties currently performed by
the Equipment Maintenance Supervisor position As proposed in the Personnel
Reclassification for the Equipment Maintenance Supervisor, staff intends to utilize excess
capacit. of administrative support related computerized fleet and fuel management systems
Reclassification of the Administrative Specialist is achievable with no fiscal impact due to
the annual Salary Savings ($16,600) from the Equipment Maintenance Supervisor
reclassification
Fiscal Impact $8,350
n%
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Fve Station 2 $250,000 95 $0
CIPAC considers this an important project, however, believes that construction cost escalations are making the Incremental approach to funding this
project ineffective A mechanism for funding should be pursued that doesn't consume such a large percentage of available capital funds
Cum and Sidewalk
$110 000
15 I r I r I
$100,000
Replacement City Wide
loperaCnrg
,
14 I r r r I
$175,000
Rehabilitation
F
$100,000
A ecommends funding this annual project to reduce trip and tall incidents It is recommended that the budget be reduced and supplemented with
budget
Replace Blue Stone vnth
Study & Sewer Lift Station
Stamped Concrete at Main
$107,000
14 I r r r I
$175,000
Rehabilitation
F
$100,000
Streel/Grand Avenue
$70,000
t
mmends funding the elimination study and design this year vnth potential construWon In FY2007 -08 Elimination of Pump Station #7 would
ity of a significant maintenance burden
Intersection
Due to funding constraints CIPAC recommends providing funds to complete window replacement only this year Door replacement will be deferred to a
re year
CIPAC recommends that this project be fully funded such that this crosswalk surface can be replaced with a suitable traffic beanng surface
Reservoir Mixing System I $150,000 1 13 1 I I r I 1 $150,000
,,.PAC recommends that this project be fully funded to enhance water quality in the reservoir and Increase the effective capacity of the water reservoirs
Pump Station #7 Elimination
Study & Sewer Lift Station
$1,525,000
13 III
0
$140,000
$175,000
Rehabilitation
F
$70,000
t
mmends funding the elimination study and design this year vnth potential construWon In FY2007 -08 Elimination of Pump Station #7 would
ity of a significant maintenance burden
Sewer Main Repair (Annual $500000 13 r . I
Program) $765,000
CIPAC recommends adding the balance of available Sewer Funds to this project to permit a greater amount of sewer rehabilitation this year
El Segundo I -Net (Institutional $230,000 13 .Iii $230,000
fiber Network)
CIPAC recommends fully funding this project to establish an exclusive City data transmission system facility that would reduce costs and Increase
efficiency
Umo Saari Svnm Stadium
Window arffTr LppO(g
$140,000
13 i ii.
$70,000
t
Due to funding constraints CIPAC recommends providing funds to complete window replacement only this year Door replacement will be deferred to a
re year
Reconstruction of the West Side
of Virginia Street Between $135,000 11 I r r
Sycamore Avenue and Maple $135,000
Avenue to Improve Drainage
CIPAC recommends fully funding this project to mitigate the impact of public drainage on private property
!reommends Petaining Walls at Recreation $245,000 11 i i i i 5200,000
CIP funding this project to complete the retaining wall at the softball field and a simplified retaining wall at basketball oourtJTeen Center
Recreation Park Electrical
$132,000
11 i i i
i i i i i $200,000
$0
$15,000
Phase Three (3) Supplemental
$110000
PAC believes rt is important to maintain the Citys roadways m good condition CIPAC recommends reducing Me scope to $200,000 to meat funding
PAC understands the need to divert storm water from the sewer system Due to funding constrains, This project is not recommended for funding this
ar
D!tfunding constraints, CIPAC recommends that this project be split into phases and completed in subsequent years The recommended FY 2006-
0$15,000) will supplement FY 2005 -06 funding ($98,000) to complete the softball and softball fields on the west side of the park Funding for
thng field (George Brett Field) will be considered in a future year
Elimination of storm drain
$405,000
11
i i i i i $200,000
$0
connections to sewer lines
1ye'r
500 Block between Virginia and
$110000
PAC believes rt is important to maintain the Citys roadways m good condition CIPAC recommends reducing Me scope to $200,000 to meat funding
PAC understands the need to divert storm water from the sewer system Due to funding constrains, This project is not recommended for funding this
ar
Storm Station 17 -dry weather $28,000 11 $0
diversion
,plementation of this project is not required until FY 2008 -09 CIPAC recommends funding this project in that year
Five -Year Street Reconstruction
$250,000
10 i i i r i
i i i i i $200,000
Program
11evels
Program - Annual Program
ld,e
500 Block between Virginia and
$110000
PAC believes rt is important to maintain the Citys roadways m good condition CIPAC recommends reducing Me scope to $200,000 to meat funding
Water Main Replacement
$600,000
10
Iff
$476,000
Program - Annual Program
ld,e
500 Block between Virginia and
$110000
8
PAC recommends funding this annual project to replace deteriorated water mains The amount recommended is reduced from $600,000 to $476,000
to a budget shift from Capital to the operating budget
Washington Park Irrigation $180000 9 $0
System Replacement
Due to funding constraints, this project is not recommended for funding this year
Alley drainage Improvement,
500 Block between Virginia and
$110000
8
$0
Whiting Streets
uue to funding constraints, this project is not recommended for funding this year In response to the resident's comments, Public Works staff performed
paving in the alley that mitigated the reported problem
Emergency Backup Generator $100,000 7 1 $100,000
ICIPAC recommends that this project be fully funded to enable the City's stored water to be accessed if natural gas and electrical service is interrupted
Stevenson Field Bleacher $23,000 6 $0
Upgrade
Due to funding constraints, this project is not recommended for funding this year
Jog Path in Greenbelt between
i Imperial Hwy 8 Avenue, from
$20,000
6
$0
Main Street west to Hdlcrest
Street Concept Stud
IDe
ue to funding constraints, this project is not recommended for funding this year Additionally, it is not certain that residents would support this project
f ore proceeding, an effort to determine public sentiment must be undertaken
Total FY 2006 -07 Projects $5,240,000 $750,000 $200,000 $940,000 $726,000 $100,000 I $2,716,000
Eligible fund
cn
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CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 81xx
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department- Planning and Building Safety Division:
Item Requested
Public Access — Internet Point of Sale Server
Integration & Reporting Department Connector (Water I Rec & Park)
Quantity
1
Unit Price
$38,500
Proposed Make
Active Networks
Internet POS Server
Description and
The Planning and Building Safety Department has been working on
Specifications
implementing a web based system to allow the public to obtain simple
construction related permits over the City's website The challenge has
been the acceptance of credit card information through the City's website
and the communication between department's permit system and the City's
cashiering system To solve the problem, the department would need to
purchase an Internet Point of Sale (POS) Server from the same vendor that
supplied and maintains the City's cashiering system
The Intemet POS Server makes it possible to extend the City's cashiering
system to the internet The system's allows the public to pay for permits
with their credit cards through the City's web site The information would
tie directly to the City's cashiering system and deposit the funds directly
into the appropriate account
The quoted price includes consulting time by Active Networks to provide
customized program so that the permit system will communicate with the
cashiering system
Software Cost
Maintenance Cost
Services Cost
Allowance for inflation
Sales Tax
Total Cost
Source of quoted price Active Network
Date of quotation June 13, 2005
Purpose of Equipment Allow for the public to pay for permits using the City's website
Equipment to be Used by The public
Justification of need
The POS Server will allow the public an opportunity to do business with the City without having to visit City
Hall Customer service is the one of the primary focuses the City strives to improve The POS Server is a key
component in realizing the City's goal of good service
1 Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department Administrative Services Division: Information Systems
Item Requested PIX Frrewall Replacement
Quantity 1
Unit Price $22,500
Proposed Make Cisco
Description and PIX Fieewall
Specifications
Equipment Costs $ 20,780
Other Costs
Installation/Transportation
Allowance for inflation -
Sales Tax 1,720
Total Cost $ 22,500
Source of quoted price Prosum
Date of quotation 4/11/06
Purpose of Equipment Replacement of existing firewall
Equipment to he Used by
All 01%
Justification of need
The original City firewall was provided by Cal Water many years ago, and was never added to the
Equipment Replacement Schedule. This box has reached its recommended life span, and is critical
for our connection to the Internet It is recommended that this box be replaced with the more up to
date model which provides application layer protection, and redundancy.
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department Administrative Services Division- Information Systems
Item Requested
Quantity
Unit Price
Proposed Make
Description and
Specifications
Source of quoted price
Date of quotation
Purpose of Equipment
Equipment to be Used by-
All Departments
Increased GIS Support
10 Hours per Week
$19.500
Mike McDaniel
Increase existing contract to double number of hours
Equipment Costs
Other Costs
Installation/Transportation
Allowance for inflation.
Sales Tax
Total Cost
$ 1
Provide increased level of Geographical information System services to
departments and allow expansion of existing capabilities.
Justification of need
The GIS services provided by IS have been highly in demand by vanous departments. We are
currently only funding this program at 10 hours per week, which is inadequate to complete the
requested tasks Expanding this program would allow time to connect our GIS system to the web for
direct viewing of GIS maps by citizens and employees.
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department Administrative Services Division: Information Systems
Item Requested Windows Vista and Office Upgrades for IS staff
Quantity-
Unit Price $3,500
Proposed Make Ventas
Description and Upgrade 4 IS workstation licenses for the latest version of Microsoft Software
Specifications
Equipment Costs. $ 3500
Other Costs
Installation/Transportation.
Allowance for inflation-
Sales Tax Inc
Total Cost $ 3,500
Source of quoted price Microsoft
Date of quotation 6/1/06
Purpose of Equipment Allow IS to learn the new software versions so that they can support users,
Equipment to be Used by IS
Justification of need
During this year, Microsoft has announced that they will be releasing new versions of both their Windows
operating system and their Office suite of programs. These will have significantly changed user interfaces. IS
staff needs to get copies of these new programs to learn about the support needs, before user computers start
arriving with the new programs
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department- Library/Cable
Division: 6101
Item Requested- Wireless Internet Access for Library users on the main floor
Quantity
Unit Price $5,000
Proposed Make
Description and
Specifications
Equipment Costs.
Other Costs
installation/Transportation
Allowance for inflation
Sales Tax
Total Cost
Source of quoted price
Date of quotation
Purpose of Equipment To provide intemet access to library patrons using their own laptops and other
electronic devices in our study area on the mom floor
Equipment to be Used by Library patrons
Justification of need
The Library currently has eight Internet computer workstations near the reference desk area for library patrons
to use for research, document sharing, and email These computers are in high demand and often there are
people waiting to use the equipment
We also receive many requests from library users for a wireless connection so they can use their laptops to use
the Internet For security reasons, we would employ the same DSL line for this connection that is used for the
other public Internet computers Wireless study areas have become a standard service in modem libraries
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT I, 2006 — SEPTEMBER 30, 2007
Department: Administrative Services
Division. Business Services
Item Requested Business License Tax Software Program
Quantity
Unit Price $40,000 including web browser or $30,000 excluding web browser
Current business license vendor charges $20,000 /yr software maintenance fee
Proposed Make HdL
Description and Business license software package using existing SQL server for managing and
Specifications auditing business licenses Provides a cross check with existing HdL sales tax
and property tax databases and tracking capability for business license inspections
at lower overall costs
Equipment Costs
Other Costs
Installation/Transportation
Allowance for inflation
Sales Tax
Net Fiscal Impact including $ 26,000
web browser or
Net Fiscal Impact excluding $ 14,000
web browser
Source of quoted price The HdL Companies
Date of quotation June, 2006
Purpose of Equipment Managing and auditing currently licensed businesses and link to existing HdL
sales tax and property tax programs enabling staff to discover unlicensed
businesses and increase sales tax and business license tax revenues.
Equipment to be Used by Business Services staff, other Administrative Services staff, Planning & Building
Safety, Police and Fire
FOR JUSTIFICATION
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Justification of Need
The City currently uses HdL for both sales tax and property tax consulting Migrating to HdL's business
license tax software enables staff to compile exception reports for unlicensed businesses through links to
HdL's sales tax and property tax programs The Justifications are detailed as follows
Cost
• Current software does not have a web browser module Annual software maintenance fees will be
reduced by $14,000 including a web browser module (PSI $20,000 /yr vs HdL $6,000 /yr) or reduced
by $16,000 excluding a web browser module (PSI $20,000 /yr vs HdL $4,000 /yr) This includes all
software upgrades and unlimited technical support The first year maintenance fees are included in
initial cost
• Savings payback will take 2 -3 years to pay for new business license software This does not include
any revenue discovered by linkmg all HdL programs for unlicensed businesses and reallocated sales
and use tax to the City
• FTB AB63 data formatting included (saves staff 40 -60 hours 2X/yr to reformat data)
• Eliminates need for pre - prmted forms All forms (applications, renewal notices, letters, etc.) can be
customized during implementation and printed using existing equipment
2 Revenue Enhancement
• HdL provides a module that compares data from the FTB with the business license database to
produce a report of businesses that are unlicensed Unlicensed businesses can be efficiently
discovered and licensed
• The HdL business license system links to the HdL Property Tax & HdL Sales Tax programs which the
Cir} already utilizes This creates another efficient source to search for unlicensed businesses and
discover businesses that are not allocating sales tax to Ei Segundo through the SBE
• The HdL system has built in inspection protocols to schedule and follow up with field inspections
Compatibility
• The HdL business license system integrates seamlessly with the other HdL products already in use by
the Cit} This creates a powerful cross referencing and record tracking tool for City departments
• Should the City deem necessary, other HdL modules can easily be added as most of the data will
already be in the required format
Enhanced Capabilities
• The current system is extremely limited in its reporting capability Staff is frequently asked to
produce reports that the current business license software cannot produce
• HdL has more standard reports included in the system Data extracts are more flexible and can he user
defined allowing for greater reporting capabilities
• The HdL system is more flexible than the current system and will allow the capacity to track
information as the need may arise in the City The current system would require custom programming
associated with a cost
• HdL can extract the Franchise Tax Board data in the format requested as part of the Revenue Sharing
Program with the State of Califomia
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department- Administrative Services Division: Information Systems
Item Requested Hirsch Software Upgrade
Quantity l
Unit Price $6,500
Proposed Make Hirsch
Description and Upgrade to Software Version 5 5
Specifications
Equipment Costs $ 6,500
Other Costs
Installation/Transportation
Allowance for inflation
Sales Tax Inc
Total Cost $ 6,500
Source of quoted price Superior Alarm Systems
Date of quotation
Purpose of Equipment
Equipment to be Used by
Information Systems. Human Resources
Justification of need
Hirsh software controls the access control systems at City Hall, Fire, Water and Maintenance. Our
current version is several years old and nearing end of life This will upgrade the software to the
current version, which includes Active Directory integration
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006— SEPTEMBER 30, 2007
Department- Administrative Services Division: Information Systems
Item Requested Ventas Backup Software
Quantity 2 Open File Options @ $510.50 = $1021
12 Remote Agents @ $168 42 = $2021
Unit Price
Proposed Make Ventas
Description and
Specifications
Equipment Costs $
Other Costs
histal lationfrransportation
Allowance for inflation
Sales Tax, 251
Total Cost $ 3.300
Source of quoted price
Date of quotation
Purpose of Equipment
Equipment to be Used by
Justification of need
Upgrade our service to back up open files Add remote agents for recently added domain controllers
and computers
Purchasing Agent Review
C TrOF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8106
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department Fire
Item Requested
Quantity 1
Unit Price
Proposed Male
E7ce,or for f-4
Division Emergency Services (3255)
• EOC MANAGEMENT SOFTWARE (WEB EOC) — WEB EOC PRO
• MAPTAC PLUGIN
• ESRI GISE INTERFACE
$52,200
WEB EOC PRO PACKAGE — SEE QUOTE
Description and (see attached quote) Crisis Incident Management (CIS) system used to integrate
Specifications Emergency Operations Center data, information, mapping, and Incident
Command System, and EOC sections Allows users to access information via an
Intranet or Internet (with firewall)
Equipment Costs $ 35.000 00
Source of quoted price
Date of quotation
Purpose of Equipment
Other Costs
(sec attached Quote for bmkdown)
Instal lation(fransportation
Allowance for inflation
Sales Tax
Total Cost
ESI — WEB EOC Corporate
Emergency Services Integrators
699 Broad Street, Suite 1011
Augusta, GA 30901
Tel 1-800-596-0911(706)823-0911/724-0911
Fax (706) 826 -9911
Email esi(&esi911 com
05/19/2006
$ 11,950 00
S 5.25000
$5.200 00 (l
$ 3,320 63 (8:
$ 55.520 63
To improve emergency operations capability, information management, and
coordination with city staff and City Council, local, state, and federal agencies
Equipment to be Used by Citywide — primarily by Emergency Services Coordinator
Justification of need
Department Head Review
Purchasine Aeent Review
Identified in the EOC post - exercise critique as a need for improving operations
and information exchange in an emergency
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department. Administrative Services Division. Information Systems
Item Requested
Quantity
Unit Price
Proposed Make
Description and
Specifications
Source of quoted price
Date of quotation
Purpose of Equipment
Equipment to be Used by
Disk Expansion
$17,500
0
Expansion of Storage Area Network to provide one additional Terabyte (1,000
Gigabytes) of disk storage
Impex
4/27/06
User File Storage
Equipment Costs $ 16,150
Other Costs
Installation/Transportation.
Allowance for mflation
Sales Tax
Total Cost $ 17,500
Justification of need
Information Systems is using over 90% of the available disk space on several servers This makes it
difficult to add new services or even upgrade current systems Additional disk space will allow for
the growth anticipated in the near future The alternative is to limit the disk size allowed to each user,
which would force people to store files on their personal hard dnves, which are not backed up.
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department- Administrative Services Division: Information Systems
Item Requested
Quantity
Unit Price
Proposed Make
Description and
Specifications
Source of quoted price
Date of quotation
Purpose of Equipment
Equipment to be Used by
Citizens and Staff
Citizen Response Management Software
$35,000
Active com
CRM is essentially a communications and work order tracking system tailored for
use by Citizens.
Equipment Costs $
Other Costs
Installation/ Transportation
Allowance for inflation-
Sales Tax
Total Cost
Active.com
Promote communications with Citizens and Staff
Justification of need
A current popular approach to communicatmg with Citizens is a CRM system It receives citizen
requests by email, web, or telephone operator It then forwards the request to the appropriate person.
It includes tracking to ensure that the citizen receives a prompt response, and allows the citizen to see
the status of a request at any time. It also allows management to see what has been requested and
statistics about our response times
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006 — SEPTEMBER 30, 2007
Department: Administrative Services Division. Information Systems
Item Requested
SQL Server Licensing Upgrade
Quantity
Attached
Unit Price
95,100
Proposed Make
Microsoft
Description and
Specifications
Equipment Costs $ 95,100
Other Costs
Installation/Transportation-
Allowance for mflation
Sales Tax Included
Total Cost $ 95,100
Source of quoted price
Microsoft Volume Licensing
Date of quotation
6127106
Purpose of Equipment
Upgrade existing outdated software
Equipment to be Used by
Justification of need
El Segundo does not pay
maintenance on Microsoft products. Therefore we must pay for upgrades
when they become available. Existing software is 6 years old and will not be supported much longer.
Processors include Apps2kOl, Class, Water, Mamt, EDEN(2).
Purchasing Agent Review
CITY OF EL SEGUNDO
CAPITAL OUTLAY REQUEST — OBJECT CODE 8104
FISCAL YEAR OCT 1, 2006— SEPTEMBER 30, 2007
8 Standard Edition Server Processors @ $5,999 $47,992
4 Enterprise Edition Server Processors @ 24,999 $99,996 = $147,988
4 Standard Edition Server Instances @ $1,849 $ 7,396
2 Enterprise Edition Server Instances @ $13,969 $27,938
320 CALS @ $164 $52,480 = $87,814 + 8.25% = $95,058
City of El Segundo
MEMORANDUM
DATE: July 20, 2006
TO: Mayor and members of the City Council
FROM: Jeff Stewart, City Manager
SUBJECT: Recommended Supplementary Funding Sources - Fire Station /Athletic
Fields Project at Nash /Mariposa Site
On July 1811', the City Council directed staff to identify potential funding sources to coverthe
estimated shortfall in funds that will be required for the construction of athletic fields and a
replacement fire station on the northeast corner of Nash Street and Mariposa Avenue
To summarize, the staff and Council previously identified $9.8 million in funding for the
projects The City Council authorized $500,000 to begin design for the replacement of Fire
Station #2 and tentatively allocated $3.8 million for construction of the athletic fields facility,
pending staff identification of funds needed to provide for construction of both projects.
The current estimated cost for design and construction of the fire station is $7.75 million
and $3 8 million for the athletic fields - totaling $11.55 million. Thus, the estimated
shortfall is $1 75 million.
Staff has identified the following potential sources of shortfall funding-
Budget Amount Description and Recommendation
$686,000 Sepulveda Widening Project This represents final funding remaining
in the Sepulveda Widening Project account. The final settling of
funds owed to Caltrans was substantially less than anticipated. Use of
funds will not negatively impact any ongoing operations or projects.
Highly recommended for inclusion in Fire Station /Athletic Fields
project
$146,000 Downtown Specific Plan Improvements. These funds are remaining
after the completion of the Downtown Improvement Project. They are
slated for unanticipated maintenance issues that may arise. To date,
the funds have been largely unused. Highly recommended for
inclusion in Fire Station /Athletic Fields project.
$750,000 Amount included for CIPAC recommended projects in preliminary FY
200612007 budget. Staff recommends consideration of only $160,000
(Recreation Park Retaining Wall project) for inclusion in the Fire
Recommended Supplementary Funding Sources
July 20, 2006
Page 2 of 2.
Station /Athletic Fields project Cl PAC recommends $200,000 for the
full project which includes a retaining wall near the right field line of
the softball field at Recreation park and some structural shoring -up of
the slope just north of the Teen Center. Staff recommends leaving
$40,000 in that project account to ensure that the structural issues on
the slope are addressed
$820,000 City Hall Improvements Account. These funds have been earmarked
for improvement of the West Conference Room and limited
improvement of the City Council Chambers. Use of these funds
would defer the scheduled improvements for some time However,
the City Hall Improvements project is a medium priority, and thus, it is
appropriate that these funds be included in the Fire Station /Athletic
Fields project. Staff recommends $630,000 for inclusion Should that
amount be included staff recommends that the City Hall
Improvements project be given a high priority in the event the City
experiences significant future budget surpluses. The remainder,
$190,000, would be used to complete design work for the project.
$549,000 Aquatics Facility Account These funds are tentatively earmarked by
staff for the future maintenance of a potential aquatics facility at El
Segundo High School Though these funds would be critical upon
construction of that facility, they are appropriate for consideration in
the Fire Station /Athletic Fields project. Staff recommends $150,000
of that total for inclusion
Staff recommends the following amounts for inclusion in the Fire Station /Athletic Fields
project account are as follows: $686,000 (Sepulveda Widening); $146,000 (Downtown
Specific Plan), $160,000 (FY 06/07 CIPAC recommendations); $630,000 (City Hall
Improvements), $150,000 (Aquatics Facility Account). Total - $1.772 million.
di
City of El Segundo
Retiree Healthcare Plan
June 30, 2006 Actuarial Study
Executive Summary
July 2006
Executive Summary
City of El Segundo
June 30, 2006 Retiree Healthcare Actuarial Study
On June 21, 2004, the Governmental Accounting Standards Board approved Statement No. 45
(GASB 45), Accounting Standards for Other (than pensions) Post Employment Benefits (OPEB)
This report is based on the financial reporting standards established under GASB 45 We
understand the City is required to implement GASB 45 for its' 2008/09 fiscal year' Historically the
City has accounted for retiree healthcare benefits as they were paid, with approximately $1.6 million
paid for 2005/06 GASB 45 will require the City account for this promise on an accrual basis (as
benefits are earned)
Funded Status: The plan funded status is equal to the Actuarial Liability (see definitions and
assumptions section below) less plan assets When assets equal liabilities, a plan is considered on
track for funding
To consider a retiree healthcare plan funded for GASB 45 purposes, assets must be set aside in a
trust that cannot, legally, be used for any purpose other than to pay retiree healthcare benefits The
City's retiree healthcare plan is not currently funded This has important implications on the
discount rate assumption used to calculate plan liabilities (see definitions and assumptions section
be)ow) We have prepared valuation results under 2 scenarios
■ No Funding —Benefits paid from the City's general fund which is assumed to earn a4.25%
long term rate of return
■ Funding — Contributions made to an irrevocable trust with diversified assets which are
assumed to earn a 7 0% long term return Ultimately, the long term return assumption will
be based on the plan's actual investment mix
The following table summarizes the plan's June 30, 2006 funded status (000s omitted)
• Actuarial Liability (AL)
• Actives
• Retirees
• Total
• Plan Assets
• Unfunded AL (UAL)
• Reserve (Net OPEB Obligation)
• Unreserved and Unfunded Actuarial Liability
No Funding Funding
4.25% 7.0%
$ 34,547 $ 21,087
38,727 27,486
$ 73,274 $ 48,573
0 0
$ 73,274 $ 48,573
0 0
$ 73,274 $ 48,573
Annual Required Contribution (ARC) GASB 45 doesn't require an agency make up any shortfall
(unfunded liability) immediately, nor does it allow an immediate credit for any excess assets.
Instead, the difference is amortized over time An agency's Annual Required Contribution is
Assumes the City was a Phase It GASB 34 implementer
1
7n3noo6
Executive Summary
City of El Segundo
June 30, 2006 Retiree Healthcare Actuarial Study
Page 4
nothing more than the current employer Normal Cost, plus the amortized unfunded liability or less
the amortized excess assets Simply put, this contribution is the value of benefits earned during the
year plus something to move the plan toward being on track for funding For the City's valuation
we calculated the ARC as the Normal Cost plus a 20 -year amortization (as a level percent of pay
amortization) of the Unfunded Actuarial Liability (000s omitted).
• Normal Cost
• UAL Amortization
• Annual Required Contribution
• Annual Required Contribution as a
percentage of estimated 2005/06 payroll
No Funding Funding
4.25% 7.0%
$ 2,990
$ 1,537
4051
3_`
$ 7,051
$ 4,931
362%
254%
Net OPEB Obligation (NOO) An agency's Net OPEB Obligation is the historical (from
implementation)' difference between actual contributions made and the Annual Required
Contributions' If an agency has always contributed the required contribution, then the Net OPEB
Obligation equals zero However, an agency has not "made" the contribution unless it has been set
aside and cannot legally be used for any other purpose
Annual OPEB Cost (AOC) GASB 45 requires the Annual OPEB Cost equal the Annual Required
Contribution, except when an agency has a Net OPEB Obligation at the beginning of the year
When that happens an agency's Annual OPEB Cost will equal the ARC, adjusted for expected
interest on the Net OPEB Obligation and reduced by an amortization of the Net OPEB Obligation
(000s omitted)
No Funding Funding
4.25% 7.0%
• Annual Required Contribution $ 7,051 $ 4,931
• Interest on Net OPEB Obligation 0 0
• Amortization of Net OPEB Obligation 0 0
• Total Annual OPEB Cost $ 7,051 $ 4,931
' GASB 45 specifies the initial Net OPEB Obligation (at implementation) be set to zero
' Benefits paid for current retirees are considered contributions
Li 1 -
t 7/13/2006
Executive Summary
City of El Segundo
June 30, 2006 Retiree Healthcare Actuarial Study
Page 5
The following illustrates the City's September 30, 2006 Net OPEB Obligation if the City adopts
GASB 45 for the 2005 /06 fiscal year (000s omitted)
No Funding Funding
4.25% 7.0%
■ September 30, 2005 Net OPEB Obligation $ 0 $ 0
■ Annual OPEB Cost 7,051 4,931
■ 2006 Contributions Zak 4.9315
■ September 30, 2006 Net OPEB Obligation $ 5,475 $ 0
The City's actual September 30, 2006 Net OPEB Obligation will differ slightly from the above
because actual benefit payments will be different from estimated
Pr41ected Benefit Payments: Following are 10 -year benefit payout projections (000's omitted)
Sensitivity The above results are based on the following
■ 20 -year amortization of the unfunded liability
■ No plan assets
Following illustrates the impact of changing the amortization to 30 -years (000s omitted).
No Funding
Benefit
Benefit
Year
Payment
Year
Payment
2005/06
$1,566
2010/11
$2,823
2006/07
1,793
2011/12
3,103
2007/08
2,037
2012/13
3,406
2008/09
2,281
2013/14
3,716
2009/10
2,552
2014/15
4,005
Sensitivity The above results are based on the following
■ 20 -year amortization of the unfunded liability
■ No plan assets
Following illustrates the impact of changing the amortization to 30 -years (000s omitted).
No Funding
Funding
4.25%
7.0%
• 20 -year amortization
• Total ARC $
$ 7,041
$ 4,931
• Total ARC %
36.2%
254%
• 30 -year amortization
• Total ARC - $
$ 5,818
$4,172
• Total ARC - %
299%
21 5%
PAL"
A�HD Q1�
' Estimated 2005 /06 benefit payments
s Assumes full ARC is contributed
�7
7/13/2006
Executive Summary
City of El Segundo
June 30, 2006 Retiree Healthcare Actuarial Study
Page 6
Present Value of Benefits When an actuary prepares an actuarial valuation, (s)he first gathers
participant data (including active employees, former employees not in payment status, participants
and beneficiaries in payment status) at the valuation date (for example June 30, 2006) Using this
data and actuarial assumptions, (s)he projects future benefit payments (The assumptions predict,
among other things, when people will retire, terminate, die or become disabled, as well as what
salary increases, general (and healthcare) inflation and investment return might be ) Those future
benefit payments are discounted, using expected future investment return, back to the valuation date
This discounted present value is the plan's present value of benefits it represents the amount the
plan needs as of the valuation date to pay all future benefits — if all assumptions are met and no
future contributions (employee or employer) are made The City's June 30, 2006 retiree healthcare
Present Value of Benefits is $106 million using a 4 25% interest rate ($62.2 million using a 7%
interest rate), with $38 7 million of this for former employees who have already retired ($27 5
million using a 7% interest rate)
Actuarial Liability: This represents the portion of the present value of benefits that participants
have earned (on an actuarial, not actual, basis) through the valuation date The City's June 30, 2006
retiree healthcare Actuarial Liability is $73 3 million using a 4 25% interest rate ($48.6 million using
a 7% interest rate), with $38 7 million of this for former employees who have already retired ($27.5
million using a 7% interest rate)
Normal Cost The Normal Cost represents the portion of the present value of benefits expected to
be earned (on an actuarial, not actual, basis) in the coming year The City's (Employer portion) June
30, 2006 retiree healthcare Normal Cost is $3.0 million (15 4% of base payroll) using a 4 25%
discount rate and $1 5 million using a 7% discount rate (7 9% of base payroll)
Actuarial Cost Method: This determines the method in which benefits are actuarially earned
(allocated) to each year of service It has no effect on the Present Value of Benefits, but has
significant effect on the Actuarial Liability and Normal Cost The City's June 30, 2006 retiree
healthcare valuation was prepared using the Entry Age Normal cost method
Actuarial Assumptions. Under GASB 45, an actuary must follow current actuarial standards of
practice, which generally call for explicit assumptions - meaning each individual assumption represents
the actuary's best estimate
GASB 45 requires that the discount rate is based on the source of funds used to pay benefits This
means the underlying expected long -term rate of return on plan assets for funded plans Furthermore,
since the source of funds for an unfunded plan is usually the general fund and California law restricts
agencies' investment vehicles, this valuation uses a relatively low, 4 25 %, discount rate. if the City
sets up a Trust (that could only be used to pay plan benefits), and diversifies Trust assets, then the
discount rate would be based on the Trust's expected long -term investment return This might result in
a higher (such as a 7 %) discount rate However, the appropriate discount rate will be determined based
on the plan's actual asset diversification
Another key assumption is future healthcare inflation rates Actual premiums for 2006 were used The
inflation rate for HMO's starts at 11% (the increase in 2007 premiums over 2006) and grades down to
4% (2017 premiums over 2016) and remains at 4% into the future The inflation rate for PPO's starts
at 12% (the increase in 2007 premiums over 2006) and grades down to 5% (2017 premiums over 2016)
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Executive Summary
City of El Segundo
June 30, 2006 Retiree Healthcare Actuarial Study
Page 7
and remains at 5% into the future This assumption means healthcare is assumed to increase, on the
average, 7 0% for HMO's and 7 5% for PPG's a year for the next 10 years Furthermore, since the
valuation's general inflation assumption is 3 %, it also means healthcare is assumed to level off at 1% to
2% over general inflation
The following table summarizes medical benefits
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Management
Sup. &Prot.
CEA
Police
Fire
■ Eligibility
• Retirement
• Service &
• Service &
• Service &
• Service &
• Service &
Disability
Disability
Disability
Disability
Disability
• Service
• None
• 5 years
• 5 years
• None
• None
• Participating
• Yes
• Yes
• Yes
• Yes
• N/A
in PEMHCA
• Health
• Same as
• Same as
• Same as
• Same as
• Same as
Benefit
active
active
active
active
active
• 2006 Cap
. 2005/06 Cap
• 2005/06 Cap
• Ave HMO
• Ave HMO
Misc & Fire
$807 /mo
$807 /mo
Family
Family
Mgmt -
• 2007 Cap =
• 2007 Cap =
premium
premium
$1,000 /mo,
$807+80%
$807+80%
• 2006 Cap-
• 2006 Cap-
Police
Ave HMO
Ave HMO
$805.38
$805.38/mo
Mgmt -same
Family >
Family >
as Police
1 $807
1 $807
• Surviving
• Benefit continues to surviving spouse after retiree death
Spouse
• Same Cap as before death
Benefit
■ Dental,
None
Vision & Life
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