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2006 JAN 17 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 17, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4449 Next Ordinance # 1392 L CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2 matters 1 City of El Segundo v City of Los Angeles, et al , LASC No SS094279 2 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter (IVY 2 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 17, 2006 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Jeannie Kuhn of Community of Christ PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson Next Resolution # 4449 Next Ordinance # 1392 003 PRESENTATIONS — a Presentation proclaiming January 19, 2006 as Winifred D Wilkes Day in El Segundo in commemoration of the centennial of her birth b Proclamation saluting former elected officials, residents and businesses, and inviting the public to celebrate El Segundo's 89th Anniversary with a cake - cutting ceremony on Thursday, January 19, 2006, 4 45 p m , at Farmers Market c Certificate of Recognition presented to Mike Mitchell, the 2005 El Segundo Police Officer of the Year d Commendations to the Recipients and Judges (the El Segundo Sunshine Lions Club) of the 2005 Lighting Up the Community Program e. Presentation of trophies to the 2005 Holiday Parade winners by the El Segundo Chamber of Commerce ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Planning Commission. Recommendation — (1) Set date for interviews of candidates to the Planning Commission at 6 00 p m , Tuesday, February 7, 2006, to be continued to 6-00 p m , Tuesday, February 21, 2006, if necessary, (2) Alternatively, discuss and take other action related to this item U04 M E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 2. Warrant Numbers 2551164 to 2551383 on Register No. 6 in the total amount of $1,176,473.50 and Wire Transfers from 12/9/2005 through 12/2212005 in the total amount of $1,537,701.08 and Warrant Numbers 2551384 to 2551501 on Register No. 7 in the total amount of $386,367.64 and Wire Transfers from 12/2312005 through 11512006 in the total amount of $826,981.62. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3. City Council Meeting Minutes of December 20, 2005. Recommendation — Approval 4. Consideration and possible action regarding approval of an agreement with Questys Solutions to provide software, including installation and training, for internet access to Council agenda packets and electronic document imaging library. (Fiscal Impact: $11,800) Recommendation — (1) Authorize the City Manager to execute an agreement with Questys Solutions, in a form approved by the City Attorney, (2) Alternatively, discuss and take other action related to this item S. Consideration and possible action regarding the adoption of a Resolution adopting the Uniform Public Construction and Cost Accounting Procedures set forth in Public Contracts Code Section 22000, Et Seq. and adoption of an Ordinance adding a new Chapter to the El Segundo Municipal Code entitled "Public Works Contracts" establishing revised bidding and accounting procedures for public works projects in accordance with the Uniform Public Construction Cost Accounting Act. (Fiscal Impact: None) Recommendation — (1) Adoption of a Resolution adopting the Uniform Public Construction and Cost Accounting Procedures set forth in Public Contracts Code Section 22000, Et Seq , (2) Second reading by title only and adoption of an Ordinance adding a new Chapter to the El Segundo Municipal Code entitled 'Public Works Contracts" establishing revised bidding and accounting procedures for public works projects in accordance with the Uniform Public Construction Cost Accounting Act, (3) Alternatively, discuss and take other action related to these items t1 t) 6. Consideration and possible action regarding the adoption of a Resolution amending Resolution No. 4162 authorizing the installation of all -way stop signs at the intersection of Mariposa Avenue and Hillcrest Street. (Fiscal Impact: $2,000) Recommendation — (1) Adoption of a Resolution amending Resolution No 4162 authorizing the installation of all -way stop signs at the intersection of Marposa Avenue and Hdlcrest Street, (2) Alternatively, discuss and take other action related to this item 7. Consideration and possible action to award a Public Works Contract to All American Asphalt for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue in the amount of $159,210. Approved Capital Improvement Project — Project No. PW 05 -12. (Contract Amount: $159,210) Recommendation — (1) Approve a request by the lowest bidder Ruiz Engineering Company to withdraw its bid, (2) Award a contract to the second lowest responsible bidder, All American Asphalt in the amount of $159,210, (3) Authorize the City Manager to execute the construction contract on behalf of the City, (4) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding approval for Richard H. Walton's copyright permission request to utilize three photographs from the 1957 Murder Case of El Segundo Officers Richard Phillips and Milton Curtis for his "Cold Case Homicides: Practical Investigative Techniques" book. (Fiscal Impact: None) Recommendation — (1) Approve copyright permission request, (2) Alternatively, discuss and take other action related to these items 9. Consideration and possible action regarding the adoption of an Ordinance amending El Segundo Municipal Code §§ 1 -6 -3, 1 -6-4 and 1 -6 -5 regarding the list City Departments and Department Directors. (Fiscal Impact: None) Recommendation — (1) Second reading by title only and adoption of Ordinance No 1390 amending El Segundo Municipal Code §§ 1 -6 -3, 1 -6 -4 and 1 -6 -5 regarding the list of City Departments and Department Directors, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA 0 06 F. NEW BUSINESS 10. Consideration and possible action regarding adoption of a resolution establishing a reimbursement policy for expenses incurred by the City Council and members of City Boards, Committees and Commissions in accordance with Government Code Sections 53232.2 and 53232.3 and Assembly Bill 1234. Recommendation - (1) Adopt Resolution, (2) Alternatively, discuss and take other action related to this Item G. REPORTS - CITY MANAGER - NONE H. REPORTS - CITY ATTORNEY - NONE I. REPORTS - CITY CLERK J. REPORTS - CITY TREASURER K. REPORTS - CITY COUNCIL MEMBERS Council Member Boulgarides - Council Member Busch - Council Member Jacobson - Mayor Pro Tern Gaines - Mayor McDowell - PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS - CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT PORTFn DATE TIME NAME 008 PRESENTATIONS — (a) Presentation proclaiming January 19, 2006 as Winifred D Wilkes Day in El Segundo in commemoration of the centennial of her birth NOT AVAILABLE AT TIME OF PRINTING - TO BE DISTRIBUTED UNDER SEPARATE COVER 009 rDdamatton UPot el OnTmoo, ca« WHEREAS, On January 18 "t, in the year 1917, the City of El Segundo was incorporated, with a population of approximately one thousand, on one thousand acres of dunes, open fields and a fledgling refinery. WHEREAS, El Segundo's founders were families of stalwart stock who came from far and wide to Southern California in search of work at Standard Oil's Payroll City In the true Pioneer spirit, they lived in tents, worked, worshiped, taught and pulled together to build their homes, churches and schools WHEREAS, From these humble beginnings of dunes, tents, mule plows and hard workers came the bustling industrial City of El Segundo Decades later, El Segundo would evolve into a national aerospace and technological Mecca WHEREAS, Today, our octogenarian community is fast changing with new families coming to our town, - coming for the same important values that past generations of El Segundoans have taken care to nurture, - values brought to the community by its founding families, who were characterized as strong in faith, law abiding, family oriented and neighborly, qualities which still comprise the small -town, mid - western flavor and gives our community its unique appeal NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim this 18" day of January, 2005 as El Segundo's 804 Anniversary, salute our former elected officials who along with residents and businesses have made and continue to make our city a unique place to live and work, and invite the community to a cake- cutting on Thursday, January 19th at 4 45 p in , at Farmer's Market in our beautifully renovated Downtown Main Street V1U Y • �f�`, �f, � C SI� `, :� , �:+L�' �y �• . e �� The Mayor and Members of the City Council of the City of El Segundo, California On Behalf of the People of El Segundo Express their Appreciation to the for Judging the Program "Lighting Up the Community in 2005" ' Wi T Y of the City of El Segundo, California On Behalf of the People of El Segundo Express their Appreciation to for "Lighting Up the Community in 2005" and giving El Segundo a Traditional and Spectacular Holiday Show E , i 6 1 E , i List of 2005 — Lighting Up the Community Awardees The Anmyo Family The Bayless Family The Beckerton Family The Crossett Family The Day Family The Frank Family The Garrett Family The Goodyear Family The Gordon Family The Grove Family The Heflin Family The Hudson Family The Miller Family The Oakley Family The 011en Family The Ricarte Family The Salzman Family The Stabile Family The Stier Family The Quoi and Vinh Le Family The Van Metre Family 014 2005 Holiday Parade - Trophy Winners Best Decorated Vehicle — Children Best Decorated Vehicle —Adult Best Performers — Children Best Performers — Adult Best Musical - High School Best Musical — Other Best Float — Community Best Float — Business Most Original Entry Grand Marshal's Award El Segundo Girl Scouts John & Susan Gaines Kelly School of Irish Dance South Bay Coastliners El Segundo High School Marching Band El Segundo Community Band Greystone Realty & ESCCTV3 TG Construction Anne Ville TG Construction 015 EL SEGUNDO CITY COUNCIL MEETING DATE: January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the setting of a date and time for Interviewing candidates to the Planning Commission RECOMMENDED COUNCIL ACTION: (1) Set date for Interviews of candidates to the Planning Commission, at 6 00 p m , Tuesday, February 7, 2006, to be continued to 6 00 p m , Tuesday, February 21, 2006, If necessary (2) Alternatively, discuss and take other action related to this Item BRIEF SUMMARY: At Its December 20, 2005 meeting, the City Council announced a vacancy due to the resignation of one of its Planning Commissioners, and that applications for the position could be obtained at City Hall On December 20th, the Council also approved the LOCAL APPOINTMENTS LIST of COMMISSIONS, COMMITTEES, AND BOARDS, which lists the Positions to Open in Year 2006 The list was posted pursuant to Govt Code § 54972 A few candidates have responded to the announcement of resignation and to the Local Appointments List Applications to the various openings may be filed with the Council Office by interested candidates up until 5 00 p m of the Friday before the Tuesday interview date ATTACHED SUPPORTING DOCUMENTS. Listing of Committees, Commissions and Boards ( "CCBs) - Vacancies for Year 2006, and, Background Information on CCBs and Application form FISCAL IMPACT. N/A ORIGINATED: Date: of li a6 is O Abreu. Executive Assistant REVIEWED ILI il CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMISSIONS, COMMITTEES, AND BOARDS) Positions to Open in Year 2006 Posted pursuant to Govt Code § 54972 TO APPLY, CONTACT CITY HALL ADMINISTRATION, (310) 524 -2302 MAY RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents) Colleen Glynn -Rich (reapptd 614102 to 2nd 4 -yr term) 05/30106 JUNE LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max 2 Term Limit - All Residents) Darcy Fulmer (apptd 711103 to 1st 3- yrterm) 06/30/06 PLANNING COMMISSION- (4 Yr Term — No Term Limitation) (All Residents) Robin Funk (apptd 6119102 to 1s` 4 -yr term) 06/30106 SENIOR CITIZEN HOUSING CORPORATION BOARD' (4 Yr Term — No Term Limit - All Residents) Paula Rotolo (apptd 614102 to 2nd 4 -yr term) 06/30106 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All Residents) Brian David Mitchell (apptd 6/19/02 to 1 st 4 -yr term) 10/31/06 CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE- (4 Yr Term — No Term Limit — 2 Business /3 Residents) Michael Dugan (reapptd 6119102 to 2nd 4- yrterm) 11/30/06 The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply John Van Hook - Small Business Rep - due to resignation effective 11101/05 no exp Council Approval: December 6, 2005 Posted: December 22, 2005 @ 3:15 P.M THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE ( 1.7 BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS 1. Capital Improvement Program Advisory Committee: (Public Works) is a 5- member committee, composed of 3 residents and 2 local Business representatives (no residency requirements for business reps). Members serve without compensation, for 4- year terms, without term limits The Director of Administrative Services and the Director of Public Works provide staff support to the committee The committee assists in the development of the 5 -year Capital Improvement Program ( "CIP ") Each year staff proposes CIP projects for a 5 -year period The committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process. In addition to the projects proposed by staff, the committee holds a community workshop each year to receive project requests from the general public The committee generally meets at City Hall, at 7:00 p.m., on a weekly basis during the months of February, March, April and May, with the goal of finalizing its recommendations to the City Council in June 2. Community Cable Advisory Committee: (Library & Cable Services) was restructured in July 1994 It is a 5- member committee, composed of residents, who serve without compensation, for 4 -year terms, without term limits The committee acts in an advisory capacity to the Community Cable Manager and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 3 and 22 in the City of El Segundo The Committee meets on the 2 "d Wednesday of every month, at 7 00 p m , in the Cable Studio at El Segundo High School Effective June, 2004, this Committee will meet on the 3rd Wednesday of every month at 7:00 p.m., at the El Segundo Library. 3. Economic Development Advisory Council: (Economic Development) is a spin- off of the City /Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91 The Committee was restructured in June 1994 by the City Council to implement the City's Economic Development Strategic Plan It is a 9- member committee, whose members represent a cross - section of the community, and includes both residents and non - residents The committee positions have no term expiration, and members serve without compensation The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program The committee meets on an "as needed" basis at City Hall. 4. Investment Advisory Committee: (Treasurer /Administrative Services) was established by Resolution #3764 dated June 2, 1992, for the purpose of advising the City Treasurer and City Council on matters pertaining to the investment of the City's idle funds This is a 4- member committee, two are automatic appointments — (City Treasurer and Director of Administrative Services), the other two members (one of whom must be a resident of El Segundo) serve without compensation, for 4 -year terms, without term limits The committee meets quarterly at City Hall on the 3rd Tuesday in March, June, September and December. 0.18 5. Library Board of Trustees: (Library & Cable Services) was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq The Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without compensation Trustees serve for 3 -year terms and may not serve for more than 2 consecutive terms The board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with other governmental agencies and civic groups in the advancement of sound planning and programming The board considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards pertaining to library services and programs and makes recommendations for the provision of adequate library services consistent with community needs The board may administer any trust declared or created for the Library and approves the Library's Annual Report to the State Librarian The board meets at 7:00 P.M., on the 2 "d Tuesday of every other month, beginning in January, at the El Segundo Library. 6. Planning Commission: (Planning & Building Safety) was established pursuant to the Planning Laws of the State of California (Sec 65100 - 65106) on August 20, 1946 by City Ordinance #300 The commission is comprised of 5- members who serve with minimal compensation, for 4 -year terms, without term limits The commission makes recommendations to the City Council on the adoption or amendment of the City's General Plan, performs duties with respect to land subdivision, planning and zoning as prescribed by City and State law, and, advises the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities The Commission meets on the 2 "d and 4th Thursday of each month, at 7:00 p.m., in City Hall Council Chambers. 7• Recreation & Parks Commission: (Recreation & Parks) was established on March 23, 1938 by Resolution #448 It is comprised of 5- members, who must be residents of El Segundo Commissioners serve with minimal compensation for4- yearterms, without term limits The commission advises the City Council on all matters pertaining to recreation, parks, parkways and street trees It makes recommendations to the City Council regarding level of services, policies and assists in implementing Recreation and Parks Department improvements and programs, including youth counseling, senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property The commission meets on the 3rd Wednesday of each month, at 7:00 p.m., in City Hall Council Chambers. 8• Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non - profit corporation formed in 1984 for the construction of the low- Income housing facility for seniors, referred to as "Park Vista " The Board was established In 1986 to actively oversee the management, operation, maintenance, and finances of Park Vista The Board enters Into an operating agreement with the City Council, and enlists a management company to operate the facility The Board, comprised of 7 directors, all El Segundo residents (per bylaws), serve without compensation, for 4 -year terms, without term limits The Board meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly Avenue, El Segundo. Refer to Park Vista Executive Summary, rev April 2001 Rev 01 -17 -06 NOTE LAX Master Plan Advisory Commission (Administration) was established on May 18, 1999 by Resolution #4114, for the express purpose of assisting the city Council in reviewing the LAX Master Plan and opposing the expansion of LAX The commission was disbanded during the 2004 -2005 Budget process (.119 GtT �' Off, * , Ye4% �spU�1s APPLICATION (First Name) (Middle) (Last Name) Address Telephone #s Bus e-mail Name and Address of Present Occupation If you are a Resident of El Segundo, how many years Have you ever served on a City of El Segundo Committee /Commission /Board'? Yes_ No If YES, name the Committee /Commission /Board Term Served If you would like to be considered for more than one CCB, please rate the CCB by order of your preference, i e t st, 2nd, 3rd, etc) ❑ Capital Improvement Program Advisory Committee ('CIPAC') ❑ Community Cable Advisory Committee ❑ Economic Development Advisory Council (- EDAC ") ❑ Investment Advisory Committee ❑ Library Board of Trustees ❑ Planning Commission ❑ Recreation & Parks Commission ❑ Senior Citizen Housing Corporation Board ❑ Other Community Service Experience ORGANIZATION From (date) To (date) OFFICES HELD Education SCHOOL MAJOR GRADUATION DATE /DEGREE 4ddddonal Pertinent Courses or Training Other Pertinent Skills, Experience or Interests 04. City of El Segundo Aaplication to CCBs Part If Please furnish brief, written responses to the questions below using additional sheets, if necessary 1 Why do you think you should be appointed? What is there specifically in your background training, education and interests which qualifies you as a candidate? 2 What do you see as the objectives /goals of the Committee (s) /Commission(s) /Board(s) you are applying to? 3 How would you help achieve the objectives and goals? 4 What reservations, if any, do you have about the Committee (s) /Commission(s) /Board(s)? 5 Other comments 6 Please provide the names, addresses, and telephone numbers of three personal references (other than family members) Name Address Phone Name Address Phone Name Address Phone Date For further information call (310) 524 -2302 You may fax your competed application to (310) 322 -7137, email it to jabreu @elsegundo org, or mad it to City Council, City of El Segundo, 350 Main Street, El Segundo, CA 90245 -3895 CCBW2006 011106 CCe AMi;== rev �I�1 0 z SLL :m w� N F w )off t p U� 3 m s Q 0 N �i N FN <N -O Iti w o LL m z 0 z 0 a w u D 0 u a Lzi z 0 0 U< QZr Z O O OIC0020]m nA w]w(_�J22m D s � � ?iug wcYi¢prcp��_om tiwp zzzww)Wwga �r0 Z LL LL ] p m F �zLL`z¢2Q 0t`^ 00rcra�¢wz0o rJ> wpFF��ZU2 LLwsKy,?wwma Ewa ,LY�W D'e rc� m ar es °u s� °wZ H W/Vu�/1y��I000�WQ6p <QS ti u mCZW U %6[ (U'1 N Q< s <p n 5 4 0 a 5 0 s° Y 9 W p m <w0 2 p N W S 0 N P p -U UW ,y O Oz �D < 0 DU J Q O< W z 0 N Y U W O E v Q 4 O tU `o Y mY u N O p n u m O�z m 4 X22 Nj N 2 C U _qg s o n N ggEEPP O y GG n E £ine F W C c E$ W < 5 Y E $ z O O ii LL U m x o X22 Nj N 2 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/9/2005 THROUGH 12/22/2005 Date Payee Amount Description 11/3/05 Health Comp (530 00) Correction - amount 11/3/05 Health Comp 42090 Correction - amount 12/12/05 West Basin 731,804 00 H2O payment 12/15/05 Health Comp 3,00228 Weekly claims 12/9 12115/05 IRS 181,709 14 Federal Taxes 12/15/05 Employment Development 39,046 19 State Taxes 12/16/05 Federal Reserve 10000 Employee EE Bonds 12116/05 Federal Reserve 27500 Employee I Bonds 12/19/05 Cal PERS 220,535 87 PERS Retirement 12/20/05 La Salle 43,725 00 ABAG payment 120105 Lane Donovan Golf Ptr 18,207 11 Golf Course Payroll Trf 12/21/05 Health Comp 2,48837 Weekly claims 12/16 12122105 Cal PERS 256,824 60 PERS Retirement 12/9- 12/22/05 Workers Comp Activity 40,092 62 SCRMA checks issued DATE OF RATIFICATION: 114106 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Deputy Treasurer 1,537,701 08 Date lz - zz Date Da 1,537,701.08 on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 023 \\ @[ (§ ! n� § | \ ( ( ® \� ) §f ( KK \_\■§!§«) 0 = ow )!))§ ■`E!§ /!(� ; § |t� §(222z °�4■K »2 ;�)� }! \§$ §§f() ■(| §2 §» ( / \ §.,� =�HHM, i,U; �`38,H. §:§ \ #l,•• =,_____; ;;l ;§ ;!!;„ § ;,�! d ■ (� j x U9 x } i to !!a 7 \ 79(/ / ! | { !!!!! ! } ;!`� ®k i()2 \ U9 x CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/2312005 THROUGH 1/5/2006 Date Payee Amount Description 12/28/05 IRS 178,204 46 Federal Taxes 12/28/05 Employment Development 38,476 95 State Taxes 12/29/05 Federal Reserve 42500 Employee I Bonds 12/29105 Health Comp 1,08242 Weekly claims 12/23 1/4/06 Health Comp 4,15767 Weekly claims 12/30 1/4/06 Lane Donovan Golf Ptr 16,887 40 Golf Course Payroll Trt 115/06 Cal PERS 320,712 12 PERS Health 1/5/06 Cal PERS 254,620 28 PERS Retirement 12/23- 1/5/06 Workers Comp Activity 12,415 32 SCRMA checks issued 826,981 62 DATE OF RATIFICATION: 1/17106 TOTAL PAYMENTS BY WIRE: 826,981.62 Certified as to the accuracy of the wire transfers by Dp Trea rer Date / -/ l :�j Date at(G� on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 0 ?J REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 20, 2005 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that 54956 9(b) items were threats of litigation regarding the Postell/White Claim No 05 -42 and Fransen relating to 916 Sheldon Street CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2 matters City of El Segundo v City of Los Angeles, et al , LASC No BS094279 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -3- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express Corporation/Thomas Properties K1 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 1 026 SPECIAL MATTERS — 0 matter Council recessed at 6 50 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 2 021 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 20, 2005 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Pastor John Svendsen of First Baptist Church PLEDGE OF ALLEGIANCE — Council Member Jim Boulgandes PRESENTATIONS — (a) Mayor McDowell presented a Commendation to Chris Sherrill and Cindy Mortesen accepting on behalf of the sponsors, supporters and volunteers of the El Segundo Community Christmas Dinner to be held at 1:00 p m on Christmas Day at the Joslyn Center at Recreation & Parks ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another; and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Ron Swanson, resident, thanked the City for their participation and support for the Holiday Parade. A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Busch to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 3 ITEM TAKEN OUT OF ORDER FROM LATER IN THE MEETING C UNFINISHED BUSINESS Consideration and possible action regarding a presentation by Colonel Joseph Codispoti of the Los Angeles Air Force Base, on the progress of Systems Acquisition Management Support (SAMS) project Council consensus to receive and file presentation B SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2006 -2007 Community Development Block Grant (CDBG) Program Year, and the sale of unallocated, Community Development Block Grant (CDBG) funds totaling $90,000 with another CDBG participating city within the Los Angeles Urban County Estimated CDBG budget allocation for Program Year 2006 -2007 is $93,540 and Estimated General Fund appropriation is $65,815 Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the proposed projects and budget for the 2006 -2007 Community Development Block Grant (CDBG) Program Year, and the sale of unallocated, Community Development Block Grant (CDBG) funds totaling $90,000 with another CDBG participating city within the Los Angeles Urban County Estimated CDBG budget allocation for Program Year 2006 -2007 is $93,540 and Estimated General Fund appropriation is $65,815 Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Tina Gall, Community Development Block Grant Program Manager, gave a report MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to close the public hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to authorize staff to proceed with identifying an interested participating city to begin negotiations for the exchange of unallocated CDBG funds totaling $90,000, establish an exchange rate, and return to the City Council with a resolution authorizing the exchange of CDBG funds with another City, adopt the new 2006 -2007 CDBG projects and budget, including the appropriation of $65,815 of unallocated General Fund monies (partially from the proposed sale of CDBG funds), authorize the City Manager to execute the contracts, as to form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT C UNFINISHED BUSINESS 2 ITEM TAKEN OUT OF ORDER EARLIER IN THE MEETING MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 4 029 3 Consideration and possible action regarding a 90 -day extension to the City's current agreement with the MWW Group for services related to the City's efforts regarding Los Angeles International Airport. (Fiscal Impact $24,000) Jeff Stewart, City Manager, gave a report MOTION by Council Member Busch, SECONDED by Council Member Boulgardies to authorize the Mayor to execute the Consultant Agreement No 3552 with the MWW Group effective January 1, 2006. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4 Consideration and possible action regarding the Annual Report of the Community Cable Advisory Committee Presentation to be made by the Chair, Brian Mitchell (Fiscal Impact None) Council consensus to receive and file the Annual Report of the Community Cable Advisory Committee Mayor McDowell announced a vacancy on the Planning Commission as a result of the resignation of Robin Funk and encouraged residents to apply Announcement to follow E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5 Approved Warrant Numbers 2550911 to 2551163 on Register No 4 in the total amount of $784,913 61 and Wire Transfers from 11/24/2005 through 12/8/2005 in the total amount of $654,633 44 Authorized staff to release Ratified- Payroll and Employee Benefit Checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, wire transfers 6 Approved Special Joint City Council and Planning Commission Meeting Minutes of November 29, 2005 and City Council Meeting Minutes of December 6, 2005 7. Approved professional services Agreement No 3553 with MuniFinancial to provide a study to update the City's Development Impact Fees (Fire, Police, Library, with the addition of Park (Quimby) Fees) (Fiscal Impact $38,500) Authorized the City Manager to sign the agreement approved as to form by the City Attorney MOTION by Council Member Busch, SECONDED by Council Member Jacobson, to approve Consent Agenda Items 5,6 and 7 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 630 NEW BUSINESS 8. Consideration and possible action regarding the expansion of the City's Residential Sound Insulation program and a proposal by the Planning and Building Safety Department (PBS) to establish new job classifications for Residential Sound Insulation Manager, Property Owner Coordinator, and Construction Coordinator positions in support of the City's Residential Sound Insulation program These changes are contingent upon final approval of the proposed settlement agreement with Los Angeles World Airports (LAWA) (Fiscal Impact Estimated Impact $10 5 Million, funded by Federal Aviation Administration (FAA) and potential settlement agreement with LAWA) Jeff Stewart, City Manager, gave a presentation on the expansion of the City's Residential Sound Insulation Program MOTION by Council Member Boulgarides, SECONDED by Council Member Jacobson to reclassify the current Senior Program Coordinator to Residential Sound Insulation Manager and begin the recruitment process for the positions of Office Specialist II, Property Owner Coordinator, and two Construction Coordinator positions in support of the Residential Sound Insulation Program, approve the class specifications for Residential Sound Insulation Manager, Property Owner Coordinator, and Construction Coordinator, contingent upon approval of the proposed settlement agreement with LAWA, adopt Resolution No 4447 establishing the monthly salary ranges MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT Mark Hensley, City Attorney, read by title only RESOLUTION NO 4447 A RESOLUTION ESTABLISHING SALARY RANGES FOR THE NEW JOB CLASSIFICATIONS OF RESIDENTIAL SOUND INSULATION MANAGER, CONSTRUCTION COORDINATOR, AND PROPERTY OWNER COORDINATOR. MOTION by Mayor McDowell, SECONDED by Council Member Boulgarides to adopt Resolution No 4447 establishing salary ranges for the new fob classifications of Residential Sound Insulation Manager, Construction Coordinator, and Property Owner Coordinator MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT Mark Hensley, City Attorney, read by title only ORDINANCE NO 1390 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1-6-3,1-6-4, AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND DEPARTMENT DIRECTORS Council Member Boulgarides Introduced the Ordinance MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 6 {131 Mark Hensley, City Attorney read by title only RESOLUTION NO 4448 A RESOLUTION REPEALING RESOLUTION 4395 AND ADOPTING AN AMENDED CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO IN ACCORD WITH THE POLITICAL REFORM ACT MOTION by Council Member Boulgardes, SECONDED by Council Member Jacobson to adopt Resolution No 4448 repealing Resolution 4395 and adopting an amended conflict of interest code for the City of El Segundo in accord with the Political Reform Act MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT 9 Consideration and possible action regarding approval of a contract with Rincon Consultants, Inc (Rincon) to prepare an update of the City of El Segundo Local Coastal Program (LCP) and to prepare an Environmental Impact Report (EIR) for the Local Coastal Program and a General Plan Amendment, Zone Change, and a Zone Text Amendment to allow commercial uses on the property currently occupied by El Segundo Power (301 Vista Del Mar Boulevard) and a Zone Text Amendment to amend the time period for allowing legal non- conforming land uses from twelve to six months on certain land uses (Fiscal Impact $263,500) Seimone Jurps, Planning and Building Safety Director, gave a report Erchel Redd of NRG presented the company's view of the Public Utilities Commission and the development of the electrical plant MOTION by Mayor McDowell, SECONDED by Council Member Busch to authorize the City Manager to execute a standard professional services Contract No 3554 with Rincon Consultants, Inc. to prepare an amendment to the LCP and an EIR in an amount not to exceed $263,500 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT 11 Consideration and possible action regarding the introduction of an Ordinance adding a new Chapter to the El Segundo Municipal Code entitled "Public Works Contracts" establishing revised bidding and accounting procedures for public works protects in accordance with the Uniform Public Construction Cost Accounting Act (Fiscal Impact None) Steve Finton, Public Works Director, gave a report Mark Hensley, City Attorney, read by title only ORDINANCE NO 1391 AN ORDINANCE ADDING A NEW CHAPTER 7C TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "PUBLIC WORKS CONTRACTS " Council Member Boulgarides introduced the ordinance MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 7 G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE I REPORTS — CITY CLERK — Reminder that the first regularly scheduled Council Meeting in 2006 will be on Tuesday, January 17th J REPORTS — CITY TREASURER — NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Wished the community Happy and safe Holidays Council Member Busch — Reported on SBCOG regarding representation on the AQMD board as we currently are not represented The SBCOG is lobbying to gain some type of representation Wished everyone Happy Holidays Council Member Jacobson — Wished the community Merry Christmas, Happy Holidays, and a prosperous New Year Mayor Pro Tern Gaines — Mayor McDowell — Wished the community Happy Holidays 11 Consideration and possible action regarding the annual request of Mr S Claus for variances from the Municipal Code MOTION by Council Member Busch, SECONDED by Council Member Jacobson to approve a request by Mr S Claus for a waiver of the permits required for doing business within the City of El Segundo as follows (1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23 -4, (2) The use of air rights and waiver of the Santa Monica Radial 160 R Procedure (FAA should be contacted), (3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7), (4) Waiver of ESMC 8 -4 -11B (Driveway permits required) and ESMC 8 -5 -11 (parking on grades), (5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3), (6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing animals, (7) Waiver of the Ordinance on Animal Regulations (ESMC 6 -2 -1), (8) Waiver of the Pooper - Scooper Regulations (ESMC 7 -1 -4) Additionally, Mr S Claus has been directed to the Coastal Commission for clearance over the ocean, D M V for a valid vehicle registration, Department of Health & Welfare to ensure his elves are receiving minimum wage, and the Air Quality Management District to ensure a safe and clear sleigh ride. MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 8 033 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Liz Garnholz, resident, spoke regarding the power plant and asked if the plant was environmentally sound She also asked if the Tree Muskateers had a contract with the city to maintain newly planted trees City Manager Jeff Stewart, stated that the Tree Muskateers have been contracted to care for new the trees for a period of two months after planting The contract is for a total of $5,000 and will expire at the end of the year MEMORIALS — Albertine Gin, mother of Redondo Beach Mayor Mike Gin CELEBRATIONS — Birth of Austin Lieu, to Assemblyman Ted Lieu, and his wife, Betty Chim, Christian David Abbate, to David and Lisa Abbate and Declan Jon Matheny, to Brad and Kim Matheny ADJOURNMENT — 8 55 p m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 20, 2005 PAGE NO 9 034 EL SEGUNDO CITY COUNCIL MEETING DATE. January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding approval of an agreement with Questys Solutions to provide software, including installation and training, for Internet access to Council agenda packets and electronic document imaging library (Fiscal Impact $11,800) RECOMMENDED COUNCIL ACTION (1) Authorize the City Manager to execute an agreement with Questys Solutions, in a form approved by the City Attorney, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. The City Council approved a city -wide document imaging program and the purchase of the Questys system and automated agenda management system (Legistream) to implement the first phase of the program in 2001 Since that time the City Clerk's Office has scanned and archived approximately 90 percent of the City's legislative history such as minutes, ordinances and resolutions, which are full text searchable and retrievable Due to budget constraints in prior fiscal years, the purchase of Questys Solutions Web Module Software and update of the Legistream template had been deferred During the current year budget process, the purchase and update was approved by the Executive Technical Review Committee and Included In the adopted Fiscal Year 2005/2006 Budget (Continued) ATTACHED SUPPORTING DOCUMENTS. Scope of Service FISCAL IMPACT Operating Budget $11,900 Amount Requested: $11,800 Account Number. 001 - 400 - 1301 -6214 Project Phase Appropriation Required None ORIGINATED BY DATE- 01/05/06 4 n_, 1 - /0- 66 Clerk DATE- I/// Manager 4 0 35 BACKGROUND & DISCUSSION (continued). Proposed implementation is planned in two phases The first will be to make the legislative history available on the City web site for searching, retrieving and printing The second will be to place the agenda and backup material on the web site Making public documents available through the internet will provide a mechanism to do business more efficiently and more importantly address the City's goal of making governance more convenient to citizens by providing access to documents through the City web site 0 3 G llh� May 20, 2005 Cathy Domann City of El Segundo Dear Cathy Questys Solutions 25910 Acero, Suite 100 Mission Viejo, CA 92691 tel 877 362 6246 fax 949 458 6004 web www questys corn Sent via e-mail- CDomann( E1Scgundo or I have attached the quote you requested for your next budget year *Not to Exceed price on agenda modifications Please don't hesitate to contact either Laura or me if you have any questions Regards, Charlene K. Webber Vice President, Government Sales 037 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE January 17, 2006 AGENDA HEADING Consent Agenda Consideration and possible action regarding the adoption of a Resolution adopting the Uniform Public Construction and Cost Accounting Procedures set forth in Public Contracts Code Section 22000, Et Seq and adoption of an Ordinance adding a new Chapter to the El Segundo Municipal Code entitled "Public Works Contracts" establishing revised bidding and accounting procedures for public works projects in accordance with the Uniform Public Construction Cost Accounting Act (Fiscal Impact None) RECOMMENDED COUNCIL ACTION: 1) Adoption of a Resolution adopting the Uniform Public Construction and Cost Accounting Procedures set forth in Public Contracts Code Section 22000, Et Seq , 2) Second reading, by title only, and adoption of an Ordinance adding a new Chapterto the El Segundo Municipal Code entitled 'Public Works Contracts" establishing revised bidding and accounting procedures for public works projects in accordance with the Uniform Public Construction Cost Accounting Act , and, 3) Alternatively, discuss and take other action related to these Items BACKGROUND & DISCUSSION Presently, all public works contracts in excess of $5,000 must be secured through formal competitive bidding On December 21, 2005, City Council introduced the recommended Ordinance The Ordinance adds anew Chapter to the El Segundo Municipal Code revising bidding and accounting procedures for public works projects according to the procedures set forth under the Uniform Public Construction Cost Accounting Act (Act) Under the Act, contracts less than $30,000 can be secured through contractor negotiations, contracts from $30,000 to $125,000 are secured through a modified bid process, and, contracts over $125,000 must be secured through the current formal bid process As required by the Public Contract Code, the recommended Resolution formally adopts the procedures of the Act and the State Controller's Office must be notified of its adoption ATTACHED SUPPORTING DOCUMENTS 1 Resolution 2 Ordinance FISCAL IMPACT Operating Budget Not applicable Amount Requested Not applicable Account Number Not applicable Project Phase Not applicable Appropriation Required- No ORIGIN AT ED BY DATE //0 O nton, Director of Public Works DATE City Manager ll,i8 RESOLUTION NO. A RESOLUTION ADOPTING THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES SET FORTH IN PUBLIC CONTRACTS CODE §§ 22000, ET SEQ. BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1 The City Council finds as follows A Most of the City's public works projects are less than $100,000 and more appropriately defined as maintenance work because it entails routine, recurring and usual work for preserving and protecting public facilities, B The Public Contracts Code ( "PCC ") sets forth an alternate bid procedure for public projects that cities may adopt by resolution, C It is in the public interest for the City to facilitate a timely and cost - effective means of bidding such protects through informal procedures Accordingly, it would service the public welfare for the City to adopt alternative means of bidding public protects SECTION 2 Pursuant to PCC § 22003, the Uniform Public Construction Cost Accounting Procedures ( "UPCCAP ") set forth in PCC §§ 22000, et seq is adopted for purposes of contracting "maintenance work" as defined in PCC § 22002(d) SECTION 3 In accord with PCC §§ 22030, the City Clerk is directed to inform the California State Controller that the City of El Segundo adopted the UPCCAP by this Resolution SECTION 4 Pursuant to PCC § 22034, the City Council will adopt an ordinance establishing informal bidding procedures to implement the UPCCAP as required by the PCC SECTION 5 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 6 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded Page 1 of 2 039 PASSED AND ADOPTED this day of 2005. ATTEST Cindy Mortesen, City Clerk APPROVED T MARK D H By arl H Berger Assistant City: Page 2 of 2 Kelly McDowell, Mayor 0 ORDINANCE NO. 1391 AN ORDINANCE ADDING A NEW CHAPTER 7C TO TITLE 1 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "PUBLIC WORKS CONTRACTS." The city council of the city of El Segundo does ordain as follows SECTION 1 The City Council finds and determines as follows A By Resolution No , adopted Jan. 17, 200 the City opted to become subject to the Uniform Construction Cost Accounting Act (Public Contract Code §§ 22000, et seq ), B The City Clerk will notify the California State Controller regarding the City's adoption of Resolution No C In order to take advantage of the informal bidding procedures set forth in the Act, Public Contract Code ( "PCC ") § 22034 requires that the City adopt an ordinance establishing bidding procedures for maintenance work as defined in PCC § 22032(d), D It is in the public interest to adopt informal bidding procedures for projects involving routine, recurring, and ordinary work for preserving and protecting public property including, without limitation, minor painting, landscape maintenance, and other, similar, types of activities SECTION 2 A new Chapter 7C, entitled "Public Works Contracts' and consisting of §§ 1 -7C -1 to 1- 7C -10, is added to Title 1 of the El Segundo Municipal Code ( "ESMC ") to read as follows "Chapter 7C" PUBLIC WORKS CONTRACTS Sec. 1-7C-1: Purpose. Sec. 1-7C-2: Applicability. Sec. 1-7C-3: Definitions. Sec. 1 -7C-4: Soliciting Bids And Awarding Contracts. Sec. 1 -7C -5: Qualified Contractors. Sec. 1 -7C -6: Notice Inviting Bids. Sec. 1 -7C -7: Bid Security. Sec. 1 -7C -8: Bid Opening. Sec. 1-7C-9: Award. Page 1 of 6 041 Sec. 1-7C -10: Bonds And Insurance. Sec 1 -7C -1 Purpose This chapter is adopted pursuant to the city's police powers and California Public Contract Code § 22034, and any succeeding or related statutes, for the purpose of implementing the informal bid procedures set forth in the Uniform Public Construction Cost Accounting Act (Public Contract Code §§ 22000, et seq ) Sec 1 -7C -2 Applicability This chapter may be used for public protects with a value equal to or less than the amount set forth in Public Contract Code § 22032(b), and any successor statute or regulation, or, when applicable, as established pursuant to Public Contract Code § 22020 Sec 1 -7C -3 Definitions. Unless the contrary is stated or clearly appears from the context, the definitions in Public Contract Code § 22002 and set forth below will govern the construction of the words and phrases used in this chapter A "City Manager' means the city manager or designee, B "Public project" means "maintenance work" as defined in Public Contract Code § 22002(d) and other work that falls outside the definition of "public project" set forth in Public Contract Code § 22002(c) Sec 1 -7C -4 Soliciting Bids And Awarding Contracts. The city manager may solicit bids, award contracts up to $10,000, and execute contracts for public projects. Contracts for public projects costing $10,000 or more must be awarded by the city council Sec 1 -7C -5 Qualified Contractors The public works department will maintain a list of qualified contractors, identified according to categories of work Any licensed contractor requesting to have its name placed on this list must be included The list may be periodically revised to remove inactive names A name may be deemed inactive if Page 2 of 6 (142 A Letters addressed to the contractor at its last known address are returned without a forwarding address, B The contractor does not obtain plans for, or bid on, a public project for two years, C The contractor's license is revoked or suspended by the California State Licensing Board, D. The contractor removes its name, or E For other good cause as determined by the city manager Sec 1 -7C -6 Notice Inviting Bids A The notice inviting bids must describe the project in general terms, indicate how to obtain more detailed information regarding the project, and state the time and place for submitting bids B Unless the product or service is proprietary, not less than ten (10) calendar days before the date set for opening bids, the city manager must notify contractors using one or both of the following methods Mail notices to each contractor on the list for the category of work to be performed, 2 Mad notices to each of the construction trade journals specified in Public Contract Code § 22036 Sec 1 -7C -7 Bid Security A Bid Security is required for all bids on public projects when the public works director estimates that the price will exceed $30,000 Bid security may be a bond issued by a licensed and duly qualified corporate surety, or the equivalent in cash, money order, cashier's check, certified check, unconditional letter of credit, or other form approved by the city attorney Nothing in this section prevents the city from requiring bid security on public protects less than $30,000 when the public works director believes such security is needed to protect the city's interests B Bid security must equal at least ten percent (10 %) of the bid amount C If the notice inviting bids requires a bid security, noncompliance or defective, inadequate, or incomplete security will render the bid Page 3 of 6 1 4 .J nonresponsive D Bid security will be forfeited or paid to the city should the bidder fad to execute a contract within the time specified in the notice inviting bids Sec 1 -7C -8 Bid Opening The city clerk, or designee, will publicly open all bids in the presence of one or more witnesses at the time and place specified in the invitation for bids Late, misplaced, or unsealed bids cannot be considered If no bids are received, the city may proceed as set forth in Public Contract Code § 22038 Sec 1 -7C -9 Award A The contract may be awarded to the lowest responsible bidder if the city manager or city council considers the bid to be reasonable, sufficient funds are appropriated for the public protect, and the bid is within the limits specified by Public Contract Code § 22032(b) or, if applicable, Public Contract Code § 22020 B Should all qualified bids exceed the limits in Public Contract Code § 22032, the city council may, by adopting a resolution upon four -fifths vote, award the contract, provided the award is expressly authorized by Public Contract Code § 22034(f) C Nothing in this section restricts the city from taking any action set forth in Public Contract Code § 22038 Sec 1 -7C -10 Bonds And Insurance Contractors awarded a contract under this chapter are required to provide sureties and insurance in forms approved by the city attorney and conforming with the contract documents " SECTION 3 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 4- The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the city of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, Page 4 of 6 044 and, within fifteen (15) days after the passage and adoption of this Ordinance, cause to be published or posted in accordance with California law. SECTION 5 This Ordinance will take effect on the 31st day following its final passage and adoption PASSED AND ADOPTED this day of 2006 Kelly McDowell, Mayor Page 5 of 6 045 ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2006, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day Of , 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPRi Mark C a Page 6 of 6 046 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE January 17, 2006 AGENDA HEADING Consent Agenda Consideration and possible action regarding the adoption of a Resolution amending Resolution No 4162 authorizing the Installation of all -way stop signs at the Intersection of Manposa Avenue and Hlllcrest Street (Fiscal Impact $2,000) RECOMMENDED COUNCIL ACTION 1) Adoption of a Resolution amending Resolution No 4162 authorizing the Installation of all - way stop signs at the Intersection of Manposa Avenue and Hlllcrest Street, and, 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION Presently, the Intersection of Mariposa Avenue and Hlllcrest Street Is controlled by stop signs on Hlllcrest Street only Manposa Avenue has no stop signs at the Intersection On December 25, 2005, an accident occurred near the Intersection which prompted a review by the Traffic Committee The Committee prepared the attached analysis which recommends the installation of stop signs In the Manposa Avenue direction to create an all -way stop Manposa Avenue slopes through the intersection at an 11 % to 15% grade In the Intersection, the grade flattens significantly creating a hump for eastbound and westbound traffic Traffic must travel at or near the 25 mph speed limit to traverse the intersection comfortably The recommended stop signs will assure that drivers traverse the intersection at a low rate of speed The numerical warrants for stop signs at this intersection are not met (see attached analysis) However, the Manual on Uniform Traffic Control Devices provides that stop signs are applicable at intersections with physical constraints such as the hump in the Manposa Avenue / Hlllcrest Street intersection It is estimated that the cost to Install the stop signs will be $2,000 This cost can be borne by the current Public Works Department budget with no additional appropriation necessary ATTACHED SUPPORTING DOCUMENTS 1 Resolution 2 Traffic Analysis FISCAL IMPACT Operating Budget Not applicable Amount Requested Not applicable Account Number Not applicable Project Phase Not applicable Appropriation Required No ORIGIN BY. DATE / /v /o6 St en J Fenton, Director of Public Works REVIEW DATE 1/1, {off Man ,A 7 r RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION 4162 REGARDNG ALL -WAY STOP SIGNS AT THE MARIPOSA AVENUE / HILLCREST STREET INTERSECTION. BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1. Section 5, Subsection 5.75 — of Resolution No. 4162, adopted May 16, 2000 is hereby amended as follows Delete "Hillcrest St , N/S entrances" Add "Hlllcrest St , all entrances" SECTION 2 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 3 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this day of 2006 ATTEST Cindy Mortesen, City Clerk APPROVED AS TO MARK D HE ,_$L; i orney M Assistant City 9 a Kelly McDowell, Mayor A1 p Reso Hdlcrest Manposa doc U CITY OF EL SEGUNDO TRAFFIC COMMITTEE TRAFFIC ANALYSIS DATE: December 29, 2005 SUBJECT: Intersection of Hillcrest Street and Mariposa Avenue Consideration of Traffic Controls for East -West Traffic Prepared by: Steve Fenton, Public Works Director /City Engineer with consultation from the Traffic Committee Background: The Intersection of Hlllcrest Street and Mariposa Avenue is a four -way perpendicular Intersection with stop control in the north -south direction only West of the Intersection, Mariposa Avenue ends at a cul -de -sac Mariposa Avenue and Hlllcrest Street are 30 feet wide and 25 feet wide respectively and both Streets have curbs and sidewalk The streets are Identified as Local Streets in the City's Master Plan of Streets and are fronted by single - family residential uses Traffic utilizing the Intersection Is light and appears to be limited to residential Ingress /egress only The gradient of the north -south roadway (Hlllcrest Street) at the Intersection Is approximately 3% with Its lowest point approximately 100 feet north of the Intersection. The gradients of Mariposa Avenue east and west of the Intersection are approximately 11 % and 15% respectively with Its lowest point approximately 200 feet east of the Intersection Within the intersection, the Mariposa Avenue grade flattens significantly creating a hump This hump can be comfortably negotiated by vehicles traveling at or below the 25 mph speed limit However, speeding vehicles may experience an abrupt bump as they travel through the Intersection Scrapes are evident In the pavement which appear to have been caused by eastbound traffic bottoming -out while traversing the hump Accident History: The only reported accident in the past five years occurred on December 25, 2005 involving an eastbound vehicle colliding with several parked vehicles east of the intersection The apparent cause of the accident was excessive speed causing loss of control Problem The hump in Manposa Avenue must be traversed at or near the speed limit Recommended Solution: Install additional stop control In the eastbound and westbound directions at the intersection to create an all -way stop Guidelines for the Installation of stop signs are provided in the Manual on Uniform Traffic Control Devices ( MUTCD) developed by the Federal Highway Administration In the past, local agencies depended on Caltrans Manuals for such guidance, however, Caltrans recently adopted the MUTCD to conform to national standards The guidelines under the MUTCD are virtually identical to the previous Caltrans guidelines The MUTCD guidelines for stop signs (Section 2B 07) include specific warrants for multi -way stop signs based on vehicle and pedestrian volumes, accident history and measured delay None of these warrants will be met at this intersection The MUTCD also provides guidance for the installation of two -way stop signs (Section 2B 05) When considering which direction to stop at intersections of two similar roadways the guidelines recommend "Stopping the direction that has obscured vision, dips or humps that already require drivers to use lower operating speeds" This is the case for the eastbound and westbound directions at the intersection It is recommended that new stop signs be installed in the eastbound and westbound directions according to this guideline It is also recommended that the existing stop signs remain in place to maintain current driver expectations Hillcrest- Mariposa Stop Sign Analysis 12 -29 -05 DOC EL SEGUNDO CITY COUNCIL MEETING DATE. January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to award a Public Works Contract to All American Asphalt for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue in the amount of $159,210 Approved Capital Improvement Project - Project No PW 05 -12 - (Contract Amount = $ 159,210) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve a request by the lowest bidder Ruiz Engineering Company to withdraw Its Bid, (2) Award a contract to the second lowest responsible bidder, All American Asphalt in the amount of $159,210, (3) Authorize the City Managerto execute the construction contract on behalf of the City, and/or (4) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION- On November 15, 2005, the City Council adopted the plans and specifications and authorized staff to advertise the project for competitive bids (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS' Letter from Ruiz Engineering Company, dated December 21, 2005 FISCAL IMPACT' Operating Budget' Capital Improvement Program' $226,300 Amount Requested. $171,130 Account Number- 106 -400- 8203 -8608 Project Phase. Award of Contract Appropriation Required' No ORIGIN D BY DATE: January 3, 2006 to en Finton, Director of Public Works REV7y. DATE. J , City Manager 7 050 BACKGROUND & DISCUSSION: (continued) On December 20, 2005, the City Clerk received and opened the following seven (7) bids COMPANY AMOUNT Ruiz Engineering Company $ 124,275.05 All American Asphalt $ 159,210.00 Sully -Miller Contracting Company $159,34500 Hardy & Harper, Inc $164,47450 Palp Inc $ 169,872 00 Sequel Contractors, Inc $169,99000 Silvia Construction, Inc $ 178,303 00 The low bidder, Ruiz Engineering Company has submitted a request to be relieved of their bid citing clerical error (see attached letter) Staff reviewed their bid and believes Ruiz Engineering Company's claim of clerical error and recommends allowing withdrawal of the bid and return of the bid bond The second lowest bid from All American Asphalt is responsive All American Asphalt references verified successful experience with similar projects and have completed projects for the City in the past Staff recommends award of a Public Works Contract to All American Asphalt for $159,210 The amount requested includes the total bid of $159,210 and an additional 10% for potential change orders due to unforeseen conditions 051 12/21/2005 10'10 FROM RUIZ ENGINEERING CO TO 131,064004$9 RUIZ ENGINEERING CO. tmmacmes, General Eftrowng 1344 Temple Ave. Long Beach, fald.9W S62- 439 - 3030 / Fax 562434 -6350 City of El Segundo Public Works Department Engineering Division 350 Main Street El Segundo, Ca. 90245 Att. Maryam Jonas Subject Gtr of El Segundo Public Works Project # PW 05 -12 12/11/05 1, Jose Ruiz , who did the estimate for the project bid, regret to inform you that I have committed a typographic error an my bid. A last minute phone call from my suppler was taken and on P flt ..r +�M�M1r +.,Y.wunn Using his figure the wrong value was typed causing the bid item no. 2 to be low. My actual value would have been 93.53 per ton. This bid item has been changing very abruptly In the last two months which makes it hard to catch the error by judgment. Therefore; I request you release my company from this bid responsibility for the above mentioned reason. Sind y Au iz Engineering Co DEC - 21-2005 10'55 562 4346260 94% 052 TOTAL P 01 P OS r 1� EL SEGUNDO CITY COUNCIL MEETING DATE: January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval for Richard H Walton's copyright permission request to utilize three photographs from the 1957 Murder case of El Segundo Officers Richard Phillips and Milton Curtis for his Cold Case Homicides Practical Investigative Techniques book RECOMMENDED COUNCIL ACTION- 1) Approve copyright permission request 2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION* On December 15, 2005, Richard H Walton, Ed D contacted Lieutenant Craig Cleary and requested copyright permission to utilize three photographs from the 1957 murder investigation of El Segundo Police Officers Phillips and Curtis, as well as the cover and story page of the 1958 True Detective Publication On several occasions, prior to Dr Walton's request, the author met and interviewed detectives responsible for the 1957 homicide investigation of the two officers Dr Walton has devoted one entire chapter on the homicide investigation of Officers Phillips and Curtis in his upcoming Cold Case Homicides Practical Investigative Techniques book and requests copyright permission to utilize the aforementioned photographs and magazine provided by the El Segundo Police Department ATTACHED SUPPORTING DOCUMENTS' 1) Copyright Permission Request Contract FISCAL IMPACT: Operating Budget: None Amount Requested. None Account Number: None Project Phase. None Appropriation Required: None ORIGINATED BY. DATE: Jack Wayt, Chief of Police DATE- Man E!-!] u 053 Editor /Author Cat. # Chapter #_ Taylor and Francis Group, LLC Authors Please complete this form and send it to the copynght owner of the text excerpt, figure, or table you wish to use You must identify the text excerpt figureKable number in the Taylor and Francis Group, LLC publication and the ongmal source When Von have received the permission grant, please fonvard all onemals and this form to Rights & Permissions Please remember to keep a copy for your records COPYRIGHT PERMISSION REQUEST TO. FROM /y/ a �„ � . i « D� Richard H Walton, Ed D 3'ft -'9 800 Prospect Street, #I -E l S'� s� . a Ci{ La Jolla, CA 92037 rhw2004 @msn com I am preparing material for- /i 1 1 1 r / C.IA C43� A/aa tCi X47• J,1— KyT <JsT yam. �hhnl7 .��r to be published by Taylor and Francis Group, LLC I hereby request permission fur non - exclusive world rights in this and all subsequent editions, revisions and derivative works, in English and in foreign transla bons, in all formats, including CD -ROM and electronic media, from the following Your publici bon (title /author /publication date /frgu Vie, table, or, text excerpt /pagests]): Text- Figure(s) Table(s) Will appear in my publication as text or labeled as- Figure(s) A 'y &R Ai Table(s)- Please sign the release form below. Suitable credit will be given in the use of the material; if you have a preferred statement, please indicate it below. If you are not the copyright controller, please indicate to whom I should apply. Your prompt consideration of this request is appreciated. Yours very truly, Requntor I (we) grant the permission requested above By Date. EL SEGUNDO CITY COUNCIL MEETING DATE January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION, Consideration and possible action regarding the adoption of an Ordinance amending El Segundo Municipal Code §§ 1-6-3,1-6-4, and 1 -6 -5 regarding the list of city departments and department directors (Fiscal Impact None) RECOMMENDED COUNCIL ACTION: 1) Second reading by title only and adoption of Ordinance No 1390 amending El Segundo Municipal Code §§ 1 -6 -3, 1 -6 -4, and 1 -6 -5 regarding the list of city departments and department directors, and /or 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On December 20, 2005 the City Council held a public hearing and introduced an Ordinance amending El Segundo Municipal Code §§ 1 -6 -3, 1 -6 -4, and 1 -6 -5 regarding the list of city departments and department directors The Ordinance was read into the record and is presented for a second reading and adoption If adopted without change, the provisions will become effective in 30 days ATTACHED SUPPORTING DOCUMENTS: 1) Ordinance No 1390 FISCAL IMPACT. Operating Budget N/A Amount Requested: NIA Account Number, N/A Project Phase: N/A Appropriation Required: —Yes X No OKIGINATEU BY: DA 11: Seimone Junis. Planning and Buildina Safetv Director DATE- I /'' / i/ � 9 Jeff Stewart, City Manager 055 ORDINANCE NO. 1390 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1 -6- 3, 1 -6-4, AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND DEPARTMENT DIRECTORS. The city council of the city of El Segundo does ordain as follows SECTION 1 The City Council finds as follows A. The Ei Segundo Municipal Code ( "ESMC) provides that the City Council may from time to time by Ordinance designate departments, appointive officers, or employees of the City, B It is in the best interest of the City to list all existing City departments in the Municipal Code and officers excluded from the Personnel Merit System, and C It is in the best interest of the City to create the Departments of Planning and Budding Safety and Economic Development and the positions of Director of Planning and Building Safety and Director of Economic Development SECTION 2 ESMC § 1 -6 -3 is amended in its entirety to read as follows "Sec 1 -6 -3 CITY DEPARTMENTS Effective February 16, 2006, the organization of city government consists of the following departments Administrative Services Department City Administration Fire Department Library Department Planning and Budding Safety Police Department Public Works Department Recreation and Parks Department" SECTION 3• ESMC § 1 -6 -4 is amended in its entirety to read as follows Page 1 of 4 056 "Sec 1 -6-4* EXCLUSIONS Those officers and members of departments in addition to department heads and elected officers who are expressly excluded from the merit system are Assistant City Manager City Attorney City Engineer City Manager Construction Coordinator Property Owner Coordinator Street Superintendent Water and Sanitation Superintendent" SECTION 4- ESMC § 1 -6 -5 is amended in its entirety to read as follows- "Sec 1 -6 -5 DEPARTMENT HEADS For the purpose of this chapter and for the purpose of initiative Ordinance 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance 586, and not by way of limitation, effective February 16, 2006, the term "Department Head" includes City Manager Director of Administrative Services Director of Planning and Building Safety Director of Public Works Director of Recreation and Parks. Fire Chief Chief of Police. Library Director " SECTION 5 Repeal of any provision of the ESMC herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 6 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 7 The City Clerk is directed to certify the passage and adoption of this Page 2 of 4 05 1 Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 8 This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption PASSED AND ADOPTED this _ day of 2006. Kelly McDowell, Mayor Page 3 of 4 tj3g ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No was duly introduced by said City Council at a regular meeting held on the day of , 2005, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN- Cindy Mortesen, City Clerk APPROVED AS Mark D HensleS x Page 4 of 4 %.ny PULUMey U59 EL SEGUNDO CITY COUNCIL MEETING DATE: January 17, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a resolution establishing a reimbursement policy for expenses Incurred by the City Council and members of City Boards, Committees and Commissions in accordance with Government Code Section 53232 2 and 53232 3 and Assembly BIII 1234 COUNCIL ACTION: 1) Adopt Resolution, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Assembly Bill 1234 ( "AB 1234 ") was adopted by the state legislature in late 2005 and became effective on January 1, 2006 AB 1234 requires cities to adopt a written policy for reimbursement of "actual and necessary" expenses Incurred by city council members and members of bodies created by the City Council that are subject to the Brown Act The policy is required to address reimbursement of expenses relating to travel, meals and lodging and the filing of expense reports The bill also requires council members and the members of bodies that are subject to the Brown Act that receive any type of compensation, salary, stipend, or reimbursement of expenses, except Individuals whose term of office ends before January 1, 2007, attend two hours of ethics training approved by Fair Political Practices Commission and the Attorney General It is anticipated that a ATTACHED SUPPORTING DOCUMENTS: Draft Resolution FISCAL IMPACT: NONE Operating Budget N/A Amount Requested N/A Account Number N/A Project Phase N/A Appropriation Required N/A ORIGINATED BY: DATE: Mark Hensley, City . o 14wt REVIEWE DATE: r 11/1166 Je art, City Manager .10 i; b U number of courses will become available either on line or through the League of California Cities within the next several months The City Attorney's Office will provide notice of this training requirement to the City's various Boards, Committees and Commissions as well as information, as it becomes available, regarding the various ethics training courses that can be utilized to meet the requirements of AB 1234 For consistency purposes, the attached reimbursement resolution has been drafted to also apply to the City Clerk and City Treasurer The attached resolution was prepared by the City Attorney's Office and reviewed by the City Manager and the Director of Administrative Services The resolution addresses the areas mandated by AB1234 and, for ease of reference, incorporates the City's current policies with regard to cell phone expenses, cash advances (to cover anticipated reimbursable expenses), and use of the City's credit card account With regard to reimbursable expenses, AB 1234 requires that the written policy specifically identify (a) `occasions," other than those addressed by the Brown Act (Government Code Section 54952 2) that "constitute the performance of official duties for which a member of a legislative body may receive payment ", and, (b) the rates at which travel, meals and lodging, and other actual and necessary expenses may be reimbursed Section 4 of the resolution identifies the type of "occasions" that qualify for reimbursements and includes meetings with other government agencies and officials, educational seminars applicable to local government, participation in local, regional and national governmental organizations, City events, and meetings with constituents, neighborhood groups, and businesses With regard to reimbursement rates, the legislation requires that government and group rates be used when available for lodging and travel related expenses If such rates are not available, then City established rates or Internal Revenue Service ( "IRS ") Rates are applicable As there are established government rates for lodging and airfare, the resolution references these rates for those instances where group rates for events are not available For purposes of per diem meal allowances (for overnight travel) and mileage reimbursement, IRS rates as established from time to time are utilized for reimbursement rates in the resolution Alternatively, for purposes of meal reimbursements, the policy sets the limit for reimbursement for a meal at $25 00 per meal Finally, consistent with the legislation, the resolution requires that detailed expense reports be submitted in a timely manner and that individuals provide brief reports at the next regular meeting of the applicable legislative body with regard to meetings the individual attended at the expense of the City 061 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232.3 and ASSEMBLY BILL 1234. The City Council of the City of El Segundo does resolve as follows SECTION 1 The City Council finds and declares as follows A Elected and appointed City Officials are responsible for promoting and protecting public health, safety, and welfare. Among other things, these duties may require City Officials to 1 Discuss the City's concerns with state and federal officials, 2. Participate in regional, state and national organizations that affect the City's interests, 3. Attend educational seminars designed to improve City Officials' skills and provide information, and 4 Promote public service and morale 5 Attend meetings, ceremonial events and other activities sponsored by constituents, neighborhood groups, business organizations and similar groups 6 Promote economic development 7 Meet with constituents, business owners and others with an interest in the City B It is in the public interest to reimburse City Officials' expenses incurred in connection with these activities consistent with the provisions of this Resolution SECTION 2 Declaration of Policy This Resolution is adopted in accordance with Government Code §§ 53232 2 and 53232 3 so that the City of El Segundo may reimburse appropriate expenses incurred by elected and appointed City officials while on authorized travel or otherwise engaged in the conduct of City business Absent City Council approval, and only in extraordinary circumstances, the City will not reimburse City Officials an amount greater than allowed by this Resolution for expenses incurred during the course of conducting Page 1 of 9 062 City business SECTION 3 Definitions Unless the contrary is stated or clearly appears from the context, the following definitions govern the construction of the words and phrases used in this Resolution A "City Officials" means members of the City Council, the City Clerk, the City Treasurer and members of boards, commissions, and committees appointed by the City Council, B "Reimbursement" means all forms of payment for expenses incurred by City Officials in the course of their official duties whether paid directly by the City (including without limitation, with a City - issued credit card) or advanced by City Officials with personal funds and later reimbursed from City funds SECTION 4 City Business — Authonzed Activities A Expenses incurred while engaging in the following City business activities are generally authorized expenses if all requirements of this Resolution are fulfilled 1 Communicating with representatives of regional, state and national government on City adopted policy positions, 2 Attending educational seminars designed to improve City Officials' skill and information levels, 3 Participating in regional, state and national organizations whose activities affect the City's interests, 4 Recognizing service to the City (for example, thanking a longtime employee with a retirement gift or celebration of nominal value and cost), 5 Attending City events, and 6 Attending meetings with constituents, neighborhood groups, business organizations, and attending conferences for the City- approved purpose of attracting or retaining businesses to the City SECTION 5 Unaufhonzed Expenses The City will not reimburse City Officials for expenses incurred outside the scope of the City Official's duties including, for Page 2 of 9 063 example and not limitation, the following A The personal portion of any trip For example, if a City Official elects to travel to an event in advance or stay longer on personal business, the City need only reimburse the City Official for roundtnp travel costs and costs incurred during the event's duration, B Political or charitable contributions or events, C Family expenses, including partner's expenses when accompanying a City Official on City- related business, D Entertainment expenses, including theater, movies (either in -room or at the theater), sporting events (including gym, massage and /or golf related expenses), or other cultural events, E Non - mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline, and F Personal losses incurred while on City business G. Expenses for which City Officials receive reimbursement from another agency are not reimbursable Any questions regarding the propriety of a particular type of expense should be resolved by the City Council before the expense is incurred SECTION 6 Transportation A Generally City Officials must use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct and time - efficient route Government and group rates must be used when available B Am°are Airfares that are equal or less than those available through the Enhanced Local Government Airfare Program offered through the League of California Cities (www cacities org /travel), the California State Association of Counties (www csac counties org /default asp ?id =635) and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy C Automobile 1 Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www irs gov) For 2006, the rate is 44 5 cents per mile These rates are Page 3 of 9 t) 6 4 designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle This amount does not include bridge and road tolls, which are also reimbursable 2 Only travel for City business outside of El Segundo is authorized for reimbursement 3 A City Official may leave from his /her home for City business However, the City will not reimburse mileage that exceeds mileage from City Hall to the destination point D Car Rental Rental rates that are equal or less than those available through the State of California's website (www catravelsmart com /default htm) are considered the most economical and reasonable for purposes of reimbursement under this policy E Taxis/Shuttles Taxis or shuttles fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for time - efficiency F. Airport Parking Long -term parking must be used for travel exceeding 24 -hours G Other Baggage handling fees of up to $1 per bag and gratuities of up to 15 percent will be reimbursed SECTION 7 Lodging A Lodging expenses will be reimbursed only at the single occupancy rate for rooms B Lodging expenses will be reimbursed for when travel on official City business reasonably requires an overnight stay C Conferences /Meetings If lodging is associated with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking D Other Lodging Travelers must request government rates, when available. A listing of hotels offering government rates in different areas is available at www catravelsmart comllodgwdeframes htm Lodging rates that are equal or less to government rates are presumed to be reasonable and hence reimbursable for purposes of this policy In the event that Page 4of9 U65 government rates are not available at a given time or in a given area, lodging rates that do not exceed the IRS per diem rates for a given area are presumed reasonable and hence reimbursable SECTION 8. Meals and Incidental Expenses A For meals associated with City business a City Official may be reimbursed up to $25 00 per meal (including a gratuity which shall not exceed 15 %) B. For meals associated with City business outside of El Segundo where an overnight stay is required, a City Official may claim a per diem in accordance with the meals and incidental expenses (M &IE) rates established by IRS Publication 1542 1 The time calculations for per diem starts when the City Official begins travel For each 24 -hour period thereafter, the City Official can claim the full per diem amount 2 If there is a period of time at the end of the trip that is less than 12 hours, the City Official cannot claim more than one - half (1/2) the per diem rate 3 Receipts are not required to claim per diem 4 Any reimbursement claim for expenses that exceed the per diem rate may constitute additional income for tax purposes C The City does not pay for alcoholic beverage expenses SECTION 9 Telephone /Fax/Cellular City Officials will be reimbursed for actual telephone and fax expenses incurred on City business Telephone bills should identify which calls were made on City business For cellular calls when the City Official has a particular number of minutes included in the City Official's plan, the City Official can identify the percentage of calls made on public business SECTION 10 Cash Advance Policy A From time to time, it may be necessary for a City Official to request a cash advance to cover anticipated expenses while traveling or doing business on the City's behalf Such request for an advance should be submitted to the City Manager 14 days before the need for the advance with the following information 1 The purpose of the expenditure(s), x!66 Page 5 of 9 2 The benefits of such expenditure to the residents of the City, 3 The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses), and 4 The dates of the expenditure(s) B Any unused advance must be returned to the City's Administrative Services Department within two business days of the City Official's return, along with an expense report and receipts documenting how the advance was used in compliance with this Resolution C In the event the City Manager is uncertain as to whether a request complies with this policy, the City Manager must seek City Council approval SECTION 11 Credit Card Use Policy A. City does not issue credit cards to individual City Officials but does have a credit card for selected City expenses City Officials may use the City's credit card for such purposes as airline tickets and hotel reservations by following the same procedures for cash advances Receipts documenting expenses incurred on the City credit card and compliance with this policy must be submitted within five business days of use B City credit cards may not be used for personal expenses, even if the City Official subsequently reimburses the City SECTION 12 Expense Report Content And Submission Deadline A All cash advance expenditures, credit card expenses and expense reimbursement requests must be submitted on an expense report form provided by the City. B Expense reports must document that the expense in question met the requirements of this policy C City Officials must submit their expense reports within thirty (30) days after an expense is incurred, accompanied by receipts documenting each expense Restaurant receipts, in addition to any credit card receipts, are also part of the necessary documentation D Inability to provide such documentation in a timely fashion may result Page 6of9 067 in the expense being borne by the City Official E All expenses are subject to verification that they comply with this policy SECTION 13 Reports to City Council At the City Council meeting following a meeting attended by a City Official at City expense, each City Official that attended the meeting at City expense must briefly report on meetings attended at City expense If multiple City Officials attended, a point report may be made SECTION 14 Compliance With Laws Some expenditures may be subject to reporting under the Political Reform Act and other laws All agency expenditures are public records subject to disclosure under the California Public Records Act SECTION 15 Violation Of This Policy Use of public resources or falsifying expense reports in violation of this Resolution may result in any or all of the following A Loss of reimbursement privileges, B A demand for restitution to the City, C The City's reporting the expenses as income to the City Official to state and federal tax authorities, D Civil penalties of up to $1,000 per day and three times the value of the resources used, and E Prosecution for misuse of public resources SECTION 16 If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable SECTION 17 The City Clerk is directed to certify the passage and adoption of this Resolution, cause it to be entered into the City of El Segundo book of original Resolutions, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Resolution, cause it to be published or posted in accordance with California law SECTION 18, This Resolution will become effective immediately upon its adoption Page 7 of 9 �-I 6 8 PASSED AND ADOPTED this , day of 2006, ATTEST Cindy Mortesen, City Clerk APPROVED AS TO FORM' Mark Hensley, City Attorney Kelly McDowell, Mayor Page 8 of 9 069 EXHIBIT A Page 9 of 9 "17 0 Length Name of Conference In Days) Any conference or travel approved in advance by To be determined the City Council League of California Cities Annual Conference 4 Annual Meeting of the Employee Relations Inst 4 League of California Cities Annual League of California Cities Conference for 3 Planning Commissioners Annual Legislative Conference League of California 1 Cities National Conference of the International City /County 4 Managers Association Mayors and Councilmembers Institute League of 3 California Cities California Joint Powers Authority Annual Meeting 1 Annual Meeting of the California Chapter of the 4 American Institute of Planners National Conference of American Institute of 4 Planners AIP Annual Conference of the Urban Land Institute ULI 4 Annual Meeting of California Contract Cities 3 Association Legislative Orientation Tour (California Contract 3 Cities Association League of California Cities Mayors and 3 Councdmembers Department League of California Cities Annual Redevelopment 3 fer a Conence Conform Risk Management Conference 2 Page 9 of 9 "17 0