Loading...
2006 FEB 21 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, If desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4456 Next Ordinance # 1392 /101 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters 1 Pulido v City of El Segundo, USDC No 03CV7563 2 City of El Segundo v 2221 Park Place, LASC Case No SC319034 3 City of El Segundo v CTF2, Alaska, LASC Case No BC319033 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter 1 Purchase of Real Property (Parcel Nos 4138- 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express CorporationfThomas Properties SPECIAL MATTERS — o matter z 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 21, 2006 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Bishop Craig Layne of the Church of Latter Day Saints PLEDGE OF ALLEGIANCE — Councilmember Jim Boulgandes Next Resolution # 4456 Next Ordinance # 1392 003 PRESENTATIONS — a Proclamation in recognition of Rotary International's 101 years of service to improving the human condition in local communities and around the world, and proclaiming February 23, 2006 as Rotary International Day in El Segundo ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS Consideration and possible action to conduct a Public Hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police. The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details and purchasing equipment). (Fiscal impact: $235,000 from COPS grant fund) Recommendation - (1) Open Public Hearing to consider funding requests from the Chief of Police, (2) Discussion, (3) Adopt Resolution approving the use of COPS grant funds for special enforcement details and to purchase equipment related to supplementation of "front line law enforcement ", (4) Alternatively, discuss and take other action related to this item 004 0 C. UNFINISHED BUSINESS 2. Consideration and possible action to select the Los Angeles County Community Development Commission (CDC) to exchange the City of El Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $90,000 at an exchange rate of $0.65 per CDBG dollar, for a total of $58,500 in General Revenue Funds and to allocate the funds to the Community Development Block Grant Home Delivered Meals and Senior In -Home Care programs for Fiscal Year 2006 -2007. Recommendation (1) Adopt Resolution authorizing the exchange of CDBG funds with the CDC, (2) Authorize the City Manager to execute any and all documents necessary to complete the exchange of funds on behalf of the City, (3) Approve allocation of the funds for Home Delivered Meals and Senior In -Home Care projects for Fiscal Year 2006 -2007, (4) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3. Warrant Numbers 2551832 to 2552031 on Register No. 9 in the total amount of $617,444.59 and Wire Transfers from 1/27/2006 through 2/09/2006 in the total amount of $891,678.66. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 4. City Council Meeting Minutes of February 7, 2006. Recommendation — Approval 005 5. Consideration and possible action regarding approval of an annual Professional Services Agreement and issuance of blanket purchase order for FY 2005 -06 in excess of $10,000 for Westchester Medical Group — Center for Heart and Health to provide employee fitness- for -duty and executive physical examinations. (Fiscal Recommendation: (1) Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney with Westchester Medical Group — Center for Heart and Health for FY 2005 -06 for annual employee fitness -for- duty (not to exceed $60,000) and executive physical examinations (not to exceed $10,000) and issuance of blanket purchase order (not to exceed $70,000), (2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action regarding approval of an agreement with Bartel Associates, LLC for actuarial services to determine future medical costs of active and retired employees. (Fiscal Impact: $16,000) Recommendation (1) Authorize the City Manager to execute an agreement with Bartel Associates, LLC as approved to form by the City Attorney, for actuarial services not to exceed $16,000, (2) Alternatively, discuss and take other action related to this item 7. Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Park Maintenance Supervisor. Recommendation (1) Approve the Examination Plan, (2) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding the approval of a Professional Services Agreement with Willdan for providing an interim Senior Planner to replace the recent vacancy of the position and a part time Associate Planner to address special projects. (Fiscal Impact: $138,880 — Funding for the services are included in the 2005 -2006 budget. No additional appropriations are necessary) Recommendation, (1) Authorize the City Manager to execute the Professional Services Agreement as to form approved by the City Attorney; (2) Alternatively, discuss and take other action related to this item 006 0 9. Consideration and possible action regarding approval of a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (MTA) setting the terms and conditions for the receipt of grant funding in the amount of $1,207,000 for the Nash Street/Douglas Street One -Way to Two - Way Street Conversion Project and approval of the expenditure of Traffic Mitigation fees of $649,900 to cover the required 35% local match. METRO Call for Project ID # 8079 and TIP # LAOC8079. (Fiscal Impact: MTA Grant Revenue of $1,207,000 and Traffic Mitigation Fees of $649,900). Recommendation — (1) Approve Memorandum of Understanding, (2) Authorize the City Manager to execute the MOU approved by the City Attorney, (3) Approve expenditure of Traffic Mitigation fees in the amount of $649,900 to cover the required 35% local match, (4) Alternatively, discuss and take other action related to this item 10. Consideration and possible action to authorize Lieutenant Robert Turnbull to attend the 225th Session of the FBI National Academy from April 1, 2006 to June 9, 2006. (Fiscal Impact: $3,000 from Asset Forfeiture Account) Recommendation — (1) Approve request for the Police Department to apply funds to this training session, (2) Alternatively, discuss and take other action related to this item 11. Consideration and possible action regarding approval of a Professional Services Agreement with Wellness Solutions to provide employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel. (Fiscal Impact: $100,000) Recommendation — (1) Authorize the City Manager to approve the Professional Services Agreement as to form approved by the City Attorney, (2) Alternatively, discuss and take other action related to this item 12. Consideration and possible action regarding funding related to the costs associated with the production and distribution of Emergency Preparedness materials to all El Segundo residential addresses. (Fiscal Impact: $15,000) Recommendation — (1) Approve funding for this project; (2) Alternatively, discuss and take other action related to this item 007 VIA 13. Consideration and possible action to purchase speed monitoring and traffic safety equipment manufactured by All Traffic Solutions for the El Segundo Police Department traffic division. The purchase would piggyback on existing U.S. General Services Administration (GSA) Contract # GS- 07F- 6092R. (Fiscal Impact: $37,600 from Office of Traffic Safety Grant) Recommendation (1) Pursuant to the El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process, piggybacking on a GSA Contract #GS- 07F -6092R with All Traffic Solutions, a division of Intuitive Control Systems, LLC for the purchase of a programmable radar trader with instALERT Rapid Messenger and five radar feedback signs; (2) Alternatively, discuss and take other action related to this item 14. Consideration and possible action to accept a cash donation totaling $5,000 from DirecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2006 for supplies, equipment and other resources. (Fiscal Impact: $5,000 donation) Recommendation. (1) Accept donation and authorize the City Manager to transfer the monies into the Emergency Services Public Education Account ($4,000) and the CPR General Fund Account ($1,000), (2) Alternatively, discuss and take other action related to this item 15. Consideration and possible action regarding the acceptance of $583,745 in grant funding from the U.S. Department of Homeland Security, Office of Domestic Preparedness (ODP), under the Urban Area Security Initiative (UASI) for the Fiscal Year 2005 Federal Budget Year (FY2005), Grant #2005 -15, OES ID #037 - 44000. Recommendation — (1) Authorize the acceptance of $583,745 in grant funds from the FY 2005 UASI grant program, (2) Authorize the City Manager to sign a Memorandum of Understanding (MOU) with the City of Los Angeles; (3) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA 008 F. NEW BUSINESS 16. Consideration and possible action regarding approval of an Environmental Consultant Professional Services Agreement with Christopher A. Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail center. (Fiscal Impact: $187,200 — to be reimbursed by project applicant). Recommendation — (1) Authorize the City Manager to execute a standard Environmental Consultant Professional Services Agreement with Christopher A Joseph & Associates to conduct a CEQA review in an amount not to exceed $187,200; (2) Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs, (3) Alternatively, discuss and take other action related to this item 17. Consideration and possible action regarding the approval of submitting comments prepared by RBF Consultants to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report which proposes physical alterations to, and an increase in treatment capacity at the Hyperion Treatment Plant. (Fiscal Impact: None) Recommendation (1) Authorize the Mayor to sign and forward the attached comments to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report, (2) Alternatively, discuss and take other action related to this item G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK J. REPORTS — CITY TREASURER 009 K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 18. Consideration and possible action to increase the City Council's compensation to $900 per month. (Fiscal Impact: $25,020 annually) Recommendation — (1) Introduce Ordinance, (2) Schedule the second reading of the Ordinance on March 7, 2006, (3) Alternatively, discuss and take other action related to this Item Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTED Lo 6 DATE d �S TIME NAME 10 010 rocCarnation Citp of Cl *tpnbo, CaQfornia WHEREAS, On February 23, 1905, in Chicago, Illinois, an invitation by Attorney Paul Hams to three business associates was the foundation of Rotary International, the world's first and one of the largest non - profit service organizations Today, there are over 12 million Rotary club members comprised of professional and business leaders in over 31,000 clubs in more than 165 countries In the State of California, there are some 39,000 plus members in 740 Rotary clubs WHEREAS, The El Segundo Rotary Club was chartered in 1952 and like all Rotary Clubs in the world, sponsors service projects to address such critical issues as poverty, health, hunger, literacy, and the environment, locally and abroad Rotary funds club projects and sponsors volunteers with commumty expertise to provide medical supplies, health care, clean water, food production, job training, and education to millions in need, particularly in developing countries WHEREAS, The Rotary motto "Semce Above Self" inspires members to provide humanitarian service, encourages high ethical standards and promotes good will and peace in the world WHEREAS, In 1985 Rotary launched its Polio Plus program and spearheaded efforts with the World Health Organization, U S Centers for Disease Control and Prevention, and UNICEF to immunize the children of the world against polio Polio cases have dropped by 99 percent since 1988 and the world stands on the threshold of eradicating the disease WHEREAS, Rotary International is the world's largest pnvately - funded source of international scholarships and promotes international understanding through exchange programs, scholarships, and humanitarian grants Since the death of Paul Hams in 1947, more than 35,000 students from 110 countries have studied abroad as Rotary Ambassadorial Scholars Rotary's Group Study Exchange program has helped more than 46,000 young professionals explore their career fields in other countries, and 8,000 secondary- school students each year experience life in another country through Rotary's Youth Exchange Program NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California, on this 21st day of February, 2006 proclaim February 23, 2005, as Rotary International Day in El Segundo, and recognize Rotary International for 101 years of service to improving the human condition in local communities around the world f 011 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business AGENDA DESCRIPTION: Consideration and possible action to conduct a Public Hearing on the operating and capital outlay requests up to $235,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police The grant requires that expenditures will be utilized to supplement "front line law enforcement" (includes hiring officers, funding special enforcement details, and purchasing equipment) (Fiscal Impact: $235,000 from COPS grant fund) RECOMMENDED COUNCIL ACTION: (1) Open Public Hearing to consider funding requests from the Chief of Police, (2) Discussion, (3) Adopt Resolution approving the use of COPS grant funds for special enforcement details and to purchase equipment related to supplementation of "front line law enforcement ", (4) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: During the 1996 California legislative session the state government adopted legislation to provide a block grant for law enforcement purposes, known as the Citizens' Option for Public Safety (COPS), under Government Code Sections 30061 through 30064 These funds are part of the property taxes collected in California In October 2005, the City was awarded $100,000 for FY 05106 The account's current balance is $447,551 00 of which $300,000 00 has been encumbered for the current fiscal year All funds received under this grant must be utilized to supplement local law enforcement activities and cannot be used to supplant existing funding (Continued) ATTACHED SUPPORTING DOCUMENTS. Resolution FISCAL IMPACT: Operating Budget: $300,000 Amount Requested, $235,000 Account Number: 120 -400- 000 -8104 1 012 BACKGROUND & DISCUSSION (Continued) The process adopted by the legislation requires a public hearing to considerthe expenditure of funds and to ensure the opportunity for public input The funds must be used to supplement "front line law enforcement," including hiring officers, buying equipment or computers, or paying for anti -crime programs In the past, the funds have been used to purchase numerous pieces of equipment that are directly used in "front line law enforcement " This includes replacement Glock 21 handguns for all officers, less- than - lethal shotguns, M26 Tasers, DUI enforcement, and Mobile Digital Computers The encumbered balance of the COPS grant funds received to date is $300,000 00 It is anticipated that a portion of these funds may utilized during the fiscal year to purchase supplemental material and equipment as determined by staff Additionally, funds will be utilized to support Special Enforcement Details on an overtime basis Proposed purchases of equipment or use of these funds will be facilitated via Council agenda item(s) on an as needed basis The Chief of Police has created the following list of some possible equipment purchases, personnel allocations, or approved utilizations to be made with the COPS grant funds They will be prioritized when more information is available 1 Overtime funding for special enforcement details 2 Emergency Preparedness materials, staffing, and presentations 3 Upgrade and purchase additional PAS (portable alcohol screening) devices. 4 Upgrade PD Facility and fail cell video system 5 Portable radios /communication devices for Investigative personnel 6 Wireless'Wi -Fi" location(s) for Police Department utilization 7 Support for regional Helicopter operations 8 Support staff and /or non -sworn investigator. 9 Patrol Bicycles 10 Supplement grant- funded equipment for Incident Response Vehicle. 11 Staff Marine Patrol vessel 12 Physical Fitness Training Equipment 13 Department Wellness Program 013 RESOLUTION NO A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1 The City Council finds as follows A Government Code §30061 established Supplemental Local Law Enforcement Funding (commonly referred to as the COPS program) for front line law enforcement B The County of Los Angeles established a Supplemental Law Enforcement Service Fund (SLESF) in accordance with Government Code §30061 to receive COPS funds which are allocated for use in Los Angeles County, C The City of El Segundo participates in the COPS Program and receives its share of any funds available for the purpose of ensuring public safety, D By Resolution No 3985, adopted October 1, 1996, the City established its own Supplemental Law Enforcement Service Fund (SLESF) in accordance with Government Code §30061, E The City Council conducted a public hearing on February 21, 2006, to consider funding requests from the Chief of Police based on the documentation and testimonial evidence submitted at the public hearing, the City Council approved those requests as set forth on the record SECTION 2 The City Council directs that the City maintain its own Supplemental Law Enforcement Service Fund (SLESF) as required by Government Code §§ 30061 and 30063 SECTION 3 The City Council requests that the County of Los Angeles allocate the City's share of the funding to the City's SLESF for purposes of front -line law enforcement SECTION 4 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 5 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded SECTION 6 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting 014 SECTION 7 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this 21" day of February, 2006 Kelly McDowell, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21 s` day of February, 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ATTEST Cindy Mortesen. City CIE APPRC Mark D M 015 EL SEGUNDO CITY COUNCIL MEETING DATE February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Unfinished Business AGENDA DESCRIPTION. Consideration and possible action to select the Los Angeles County Community Development Commission (CDC) to exchange the City of EI Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $90,000 at an exchange rate of $0.65 per CDBG dollar, for a total of $58,500 00 in General Revenue Funds and to allocate the funds to the Community Development Block Grant Home Delivered Meals and Senior In -Home Care programs for Fiscal Year 2006 -2007. RECOMMENDED COUNCIL ACTION. 1 Adopt Resolution authorizing the exchange of CDBG funds with the CDC, 2 Authorize the City Manager to execute any and all documents necessary to complete the exchange of funds on behalf of the City, 3 Approve allocation of the funds for Home Delivered Meals and Senior In -Home Care projects for Fiscal Year 2006 -2007; and /or, 4 Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION On December 20, 2005, the City Council authorized staff to proceed with identifying an interested participating city under the Los Angeles Urban County's Community Develop- (continued on next page) ATTACHED SUPPORTING DOCUMENTS, 1 Resolution 2 Offer letter (Exchange of Funds Worksheet) from the Los Angeles County Community Development Commission FISCAL IMPACT. Operating Budget: $0 Amount Requested. $58,500 (estimated revenue) Account Number: 111 -400- 2778 -6214 (Delivered Meals) $29,500, 111 - 400 - 2743 -6214 (Senior In -Home Care) $29,500 Project Phase- N/A Appropriation Required, X Yes (to adjust estimated revenues by $58,500 Account 001- 300 -000- 3909 Miscellaneous Revenue) _ No ORIGINATED DATE• Z�s /2 o cs Seimone Jur is ire or of Plannin and Building Safety REVIEW / DATE- City Manager 2 016 STAFF REPORT: February 21, 2006 Page 2 BACKGROUND & DISCUSSION' ment Block Grant (CDBG) Program to begin negotiations for the exchange of the City's unallocated CDBG funds totaling $90,000, to establish a mutually agreeable exchange rate generally between $0.55 to $0 65 for every CDBG dollar exchanged, and to return to the City Council with a resolution authorizing the exchange of CDBG funds Staff solicited offers from all participating cities through the Los Angeles County Community Development Commission The City of San Fernando and the Los Angeles County Community Development Commission were interested in exchanging CDBG funds The City of San Fernando initially offered $0 65 per dollar (for a total amount of $58,500 00) The Los Angeles County Community Development Commission offered $0 65 per dollar as well Negotiations proved brief, as many more cities were Interested in "selling" funds than "buying" funds A deadline of 500 pm on February 1, 2006 was established for submission of final offers At the close of the deadline, the City of San Fernando withdrew their offer, leaving the only viable offer from the Los Angeles County Community Development Commission RECOMMENDED ACTION' Staff recommends that the City Council accept the offer from the Los Angeles County Community Development Commission and adopt the attached Resolution authorizing the exchange of the City's CDBG funds at a rate of $0 65 per CDBG dollar for a total amount of $58,500 00. Following City Council action, all documents pertaining to the exchange of CDBG funds will be forwarded to the Los Angeles County Community Development Commission for approval by the Los Angeles County Board of Supervisors Once approved by the Los Angeles County Board of Supervisors, the CDC will process the transaction and issue the payment to the City The process is anticipated to take approximately two to three months Proceeds from the exchange of CDBG funds will support the continuation of the City's Home Delivered Meals and Senior In -Home Care projects through Fiscal Year 2006 -2007. The proceeds are being allocated with 50 percent in the Professional and Technical Services Account for Home Delivered Meals and 50 percent in the Professional and Technical Services Account for Senior In -Home Care The allocation of these revenues will be refined through the 2006 -2007 budget process after the City has received its precise CDBG allocation for 2006 -2007 The proceeds will be placed in the Miscellaneous Revenue Account and they will be carried over to the 2006 -2007 Fiscal Year P \Planning & Budding $afety\CDBG \cdbg ccmtg exchange with CDC2 2106 doc Ui; RESOLUTION NO A RESOLUTION APPROVING THE EXCHANGE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) FOR THE FISCAL YEAR 2005 -2006 BETWEEN THE CITY OF EL SEGUNDO AND THE LOS ANGELES COUNTY COMMUNITY DEVELOPMENT COMMISSION BE IT RESOLVED by the Council of the city of El Segundo as follows SECTION 1. The City Council finds as follows. A The City Council of the City of El Segundo conducted a public hearing, pursuant to applicable law, on December 20, 2005, to consider the allocation of unused, unspent CDBG funds for the Fiscal Year (FY) 2005- 2006, B The use of CDBG funds is strictly limited by law, C On August 20, 2002, the City of EI Segundo executed a three -year Cooperation Agreement with the County of Los Angeles concerning CDBG funds for Fiscal Years 2003 -2004, 2004 -2005, and 2005 -2006, D The City of El Segundo, a recipient of CDBG funds desires to exchange $90,000 of its FY 2005 -2006 CDBG funds for $58,500 of General Funds with the Los Angeles County Community Development Commission (CDC) SECTION 2 The exchange of FY 2005 -2006 CDBG funds between the City of El Segundo and the Los Angeles County Community Development Commission (CDC) is hereby approved SECTION 3 In accordance with this Resolution, the City of El Segundo will exchange $90,000 of its FY 2005 -2006 CDBG funds with the Los Angeles County Community Development Commission (CDC) for $58,500 of General Funds. SECTION 4 City Manager is authorized and directed to execute any and all documents necessary to complete the exchange of funds on behalf of the City of El Segundo SECTION 5 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 6. This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded 018 SECTION 7 The City Clerk is directed to certify the adoption of this Resolution, record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 8 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 21St day of February, 2006 Kelly McDowell, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21" day of February, 2006, and the same was so passed and adopted by the following roll call vote AYES NOES ABSENT ABSTAIN ATTEST Cindy Mortesen, City Clerk APPR*HBer�ger Mark D By Assistant City A 2 0 1 j CDBG EXCHANGE OF FUNDS WORKSHEET This worksheet is to be used for planning the exchange of Community Development Block Grant (CDBG) funds between jurisdictions participating in the Los Angeles County's CDBG Program Completion of the worksheet will be the responsibility of the jurisdiction offering CDBG funds for exchange and will include only funding Information specific to the two (2) jurisdictions exchanging funds (the transferring and recipient jurisdictions) If additional exchanges are planned, involving jurisdictions other than those Indicated below they must be identified on a separate form This exchange will involve actigqns between �/ Se-grJndo (Transferring Jurisdiction) and 1 SrJneryr'son«QOf's1 (Recipient Jurisdiction) and must be approved by both participants' governing bodies, as well as the Los Angeles County Board of Supervisors before becoming effective Completion of this worksheet and approval by the Community Development Commission will formally start the authorization and approval process. CDBG FUNDS TO BE EXCHANGED Type of Funding Program Authority* Total Yes No Amount Amount • New Allocation $ Administration (im Max $ (Fiscal Year 200_ 200 —�" of Total New Fiscal Year Allocation Public Service (15 $ Max of Total New Fiscal Year Atlocallon • Prior Year $ Unallocated Funds O o00 $ — • District Funds Total Funding o00 d * Available for exchanges of total new allocation only. Partial exchanges of new allocation or midyear exchanges will not result in transfer of any additional authority to the recipient jurisdiction. Approval of the int nt to exchange CDBG funding. z hzl�s Exchangii Ju di lion a e Recig ent Jurisdiction Date Approval of the availability of CDBG funds to be exchanged• 4i104 Co unity Development Commission Date O�U 0 z SLL Z m �N W� NF W )O° t K U� 3 ul w 0 W Q W LL W V O N W W W F p 5 z rc a O O F U 6 � U J o3 w w a w w d N N a < w w w O U U V O O o N 3 r m N O w E Z u a w � 8 B €• ZZ azoz�y 11��ow S�z' 0O Z° Z F O 1- Q LL m a LL W ¢ (wj 2 Z N F ° +=uY F��'ig2' U�PuU F(] Nz�EF O jl W 2 ow w - �Z a' �FUS ziyn'`"dd iii w n i�iHa�i8Owww 3 S FUyN IM <ii �a wWM. m o n � a LLoO w 5 8 8 N 1718 _ , 0 U K Il° Q n U u mo 4 �E mall. E 'c66c �Bwns O 9 E °S v o $ u u m = TEL nn° a r ui a 0 o ^' 0 U w p 3w 2 O O 021 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/27/2006 THROUGH 2/09/2006 Date 1131106 Federal Reserve 1/31/06 Federal Reserve 2/1/06 Cal PERS 211/06 Siemens 2/2/06 Health Comp 212/06 Lane Donovan Golf Ptr 2/6/06 Cal PERS 2/8/06 Health Comp 2/9/06 IRS 2/9/06 Employment Development 1/27- 2/9/06 Workers Comp Activity DATE OF RATIFICATION: 2121/06 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Amount Description 42500 Employee I Bonds 5000 Employee EE Bonds 256,537 89 PERS Retirement 44,837 50 Qrtly Energy payment 5,46459 Weekly claims 1/27 18,197 61 Golf Course Payroll Trf 319,339 69 PERS Health 1,14941 Weekly claims 2/3 194,012 00 Federal Taxes 39,03469 State Taxes 12,630 28 SCRMA checks issued 891,678 66 a o Date 891,678.66 on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 0 2.' REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 7, 2006 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that 54956 9(b) items were threats of litigation regarding the Ned Payne Claim No 06 -04 and Fransen relating to 916 Sheldon Street CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sec) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters City of El Segundo v City of Los Angeles, et al., LASC No BS094279 Afflnito v City of El Segundo, LASC No BS100935 James Burdick v City of El Segundo, WCAB Case No MON 0300233 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) -1- matter 4 MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 1 023 Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138 - 004 -008 and 4138- 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express Corporation/Thomas Properties Council moved to open session at 6 00 p m SPECIAL MATTERS — 6 00 P M Interviews of candidates and potential appointment to one position on the Planning Commission will be held in the West Conference Room, commencing at approximately 6 00 p m. This meeting is open to the public MOTION by Mayor ProTem Gaines, SECONDED by Council Member Busch to appoint Mike Rotolo to the Planning Commission to a four month unexpired term and a full term to expire June 30, 2010 MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MCDOWELL, GAINES, BUSCH AND BOULGARIDES, ABSTAIN JACOBSON 4/0/1 Council recessed at 6 55 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 2 024 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 7, 2006 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Reverend Elizabeth Morse of Saint Michael, the Archangel Episcopal Church PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson PRESENTATIONS — a Council Member Boulgandes presented a Proclamation reaffirming El Segundo's commitment to foster the ideals of the 44 -year Sister City Program and encouraging the participation of the citizens of El Segundo in the Guaymas-El Segundo Sister City Association b Mayor McDowell presented a Proclamation to Nikki Peavey, American Heart Association, observing the month of February, 2006 as American Heart Month and encouraging all citizens to loin the American Heart Association In its crusade against heart disease and stroke c Council Member Busch presented Commendations to the Mitey Mite Squad for putting El Segundo on the map again by taking 1si place and the National title in their division at the American Youth Football and Cheerleading Championships in Tucson, Arizona on December 8, 2005 ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 3 025 A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Busch to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the announcement of the appointment of a candidate to the one vacancy on the Planning Commission Mayor McDowell announced the appointment of Mike Rotolo to the Planning Commission to a four month unexpired term and a full term to expire June 30, 2010 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2 Approved Warrant Numbers 2551502 to 2551831 on Register No 08 in the total amount of $2,639,118 26 and Wire Transfers from 1/6/2005 through 1/26/2006 in the total amount of $1,544,089 99. Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement; emergency disbursements and /or adjustments, and wire transfers 3 Approved City Council Meeting Minutes of January 17, 2006 and Special City Council Minutes of January 25, 2006 4 Approved Professional Services Agreement No 3563 in a form approved by the City Attorney, with Alliance Resource Consulting to conduct a search for the position of Director of Recreation and Parks for an amount not to exceed $20,000 Authorized the City Manager to execute on behalf of the City 5 Approval of the examination plan for the Personnel Merit System job classification of Public Works Maintenance Leadworker 6 PULLED FOR DISCUSSION BY MAYOR MCDOWELL MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 4 026 7 Approved Public Works Contract No 3564 with Don La Force Associates, Inc , the lowest responsible bidder, for the installation of American with Disabilities Act (ADA) compliant Automatic Doors at the west entrance to City Hall (outside City Council Chambers), and at the main entrance of the Police Department in the amount of $37,250 Approved Capital Improvement Project — Project No PW 05 -13, CDBG Project No 600803 -05 (Contract Amount $37,250) Authorized the City Manager to execute on behalf of the City 8 Accepted the work as complete on the project for the 2004 -2005 Annual Contract for City- wide Sidewalk, Curb, Curb and Gutter, Handicap Access Ramps and Other Minor Improvements and approved Change Order No 1 in the amount of $14,873.50 — Project No PW 04 -11. (Final Contract Amount $144,873 50) Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office Adopted plans and specifications for the Surface Refurbishment of seven (7) Tennis Courts and a Basketball Court at Recreation Park (339 Sheldon Street) — Approved Capital Improvement Project Project No PW 06 -02 (Fiscal Impact: $40,000) Authorized staff to advertise the project for the receipt of construction bids 10 Adopted plans and specifications for the refurbishment of the driving range at the Lakes Golf Course at 400 South Sepulveda Boulevard — Approved Capital Improvement Project (Fiscal Impact. $456,300) Authorized staff to advertise the project for the receipt of construction bids 11 Approved the Athletic Field Taskforce's recommendation to award Contract No 3565 to RJM Design, for the Athletic Field Design for the proposed Athletic Field located at the intersection of Manposa and Nash (Fiscal Impact $190,950) Authorized the City Manager to execute on behalf of the City. 12 Adopted Resolution No 4454 approving the City of El Segundo's application for funding through California's 2002 Resources Bond Act, Per Capita Grant Program under the Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 (Fiscal Impact $220,000 Revenue) MOTION by Council Member Boulgarides, SECONDED by Council Member Busch to approve Consent Agenda Items 2, 3, 4, 5, 7, 8, 9, 10, 11 and 10 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mayor ProTem Gaines abstained from voting on the minutes of January 17, 2006 as he was absent from the meeting. CALL ITEMS FROM CONSENT AGENDA 6 Approve a request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building for two months in recognition of the company's presence in El Segundo since 1994 at 2230 East Imperial Highway Applicant DIRECTV (Fiscal Impact None) MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 5 027 Mayor McDowell requested that final approval of the banner remain with the Director of Planning & Building Safety MOTION by Mayor McDowell, SECONDED by Mayor ProTem Gaines approved a request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building for two months in recognition of the company's presence in El Segundo since 1994 at 2230 East Imperial Highway Applicant DIRECTV (Fiscal Impact None) MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 F NEW BUSINESS G REPORTS — CITY MANAGER — Announced the appointment of BIII Crowe to the Assistant City Manager position He will begin with the City on February 21, 2006 H REPORTS — CITY ATTORNEY — Announced the unanimous decision of the City Council to authorize defense of Affinito v City of E( Segundo, LASC No BS100935 REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — Announced the wavier of the first installment payment on the Douglas Street project Complimented Public Works Director, Steve Finton, on excellent management of the project K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Requested Staff agendize an item on Council compensation, and asked Staff to return with an Ordinance for Council consideration 13 Consideration and possible action regarding the adoption of an urgency Ordinance prohibiting animated signs on a city -wide basis. (Fiscal Impact None) City Attorney Mark Hensley, announced that to adopt this ordinance, a vote of 4/5 would be necessary Mayor McDowell requested Council study this issue in more depth, and additional information be gathered and presented at the next Council Meeting Mayor McDowell stated that a Special Council Meeting could be called and an urgency ordinance adopted if necessary MOTION by Council Member Boulgarides, to adopt an Urgency Ordinance prohibiting permit issuance for animated signs within the City for a period of forty -five days to consider amending Chapter 15 -18 of the El Segundo Municipal Code, MOTION DID NOT PASSED DUE TO A LACK OF A SECOND MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 6 028 MOTION by Council Member Jacobson, SECONDED by Mayor McDowell to direct staff to study the sign ordinance Issue and return to Council with alternatives Requested Mr Ennes to postpone his permit for the sign until Council and staff can review this In more depth MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Council Member Busch — Reported on the AQMD meeting Council Member Jacobson — NONE Mayor Pro Tern Gaines — NONE Mayor McDowell — 14 Consideration and possible action to re- appoint Bill Bue to the Golf Course Subcommittee MOTION by Mayor ProTem Gaines, SECONDED by Council Member Busch to re- appoint Bill Bue to the Golf Course Subcommittee MOTION PASED BY UNANIMOUS VOICE VOTE 5/0 15 Consideration and possible action to appoint the Mayor, City Manager, and Director of Administrative Services to serve as Board Member, alternate Board Member, and substitute alternate Board Member on the Independent Cities Risk Management Association ( ICRMA) Governing Board. MOTION by Mayor McDowell, SECONDED by Council Member Busch to adopt Resolution No 4455 appointing the Mayor, Kelly McDowell, as the ICRMA primary Governing Board Member, City Manager, Jeff Stewart, as the alternate Governing Board Member, and Director of Administrative, Services Bret M Plumlee, as the substitute alternate Governing Board Member MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 16 Consideration and possible action directing staff to start the process of amending the provisions of the Downtown Specific Plan (DSP) to limit the height of buildings to two- stories and 30 feet (Fiscal Impact None) MOTION BY Mayor ProTem Gaines, SECONDED by Council Member Busch to direct staff to amend the Downtown Specific Plan to limit the height of buildings to two- stories and 30 feet MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 PUBLIC COMMUNICATIONS —(Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed, MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 7 029 Liz Garnholz, resident, spoke regarding the proposed survey of what residents would like to see downtown and requested that it be sent with water bills Gail Church, Tree Muskateers, announced the approach of Arbor Day, on March 11, 2006 and requested volunteers for planting of "Trees to the Sea" Kitty Crowley, resident, asked for clarification regarding the proposed moratorium on the sign code Mike McAllister, resident, spoke regarding the Residential Sound Insulation program, and asked if a resolution had been made regarding residents who have previously paid the 20% of the costs of the insulation. Doralee Nicewaner, resident, complained about the parking on Imperial Ave She requested that the City review the parking and the large RV's and boats that are parked on the street. The next RSI workshop will be held February 28, 2006 at 6 00 P M in the Council Chambers At that time more Information will be available for citizens MEMORIALS — Nadine Moore, grandmother of El Segundo RSI Manager, James O'Neill, Rex Christopher Kenyon, young El Segundoan solder whose helicopter was shot down while conducting aerial patrols North of Baghdad, Iraq, and Lynn Glotz, member of the El Segundo Educational Foundation Board of Directors and Registrar at El Segundo High School. CLOSED SESSION - NONE ADJOURNMENT at 8 26 p m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING FEBRUARY 7, 2006 PAGE NO 8 C 3 0 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding approval of an annual professional services agreement and Issuance of blanket purchase order for FY05 -06 In excess of $10,000 for Westchester Medical Group — Center for Heart and Health to provide employee fitness -for- duty and executive physical examinations (Fiscal Impact $70,000) RECOMMENDED COUNCIL ACTION- (1) Authorize the City Manager to execute a standard Professional Services Agreement, as approved to form by the City Attorney with Westchester Medical Group — Center for Heart and Health for FY 2005 -06 for annual employee fitness- for -duty (not to exceed $60,000) and executive physical examinations (not to exceed $10,000) and issuance of blanket purchase order, not to exceed $70,000, (2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION: The City currently uses Westchester Medical Group — Center for Heart and Health to provide annual employee fitness- for -duty and executive physical examinations Two years ago Westchester Medical Group staff finalized a revised "Fitness- for - Duty" examination protocol for Police and Fire Safety personnel This long - standing physical examination program continues to meet or exceed staff's expectations Westchester Medical Group — Center for Heart and Health is also distinguished by their extensive involvement with public sector clients and its' June 2006 relocation from Los Angeles to El Segundo, together with the significant expansion of its' medical facility, will increase its' accessibility and level of service to our employees Staff is therefore recommending maintaining this important program and is requesting the authorization of a Professional Services Agreement and issuance of blanket purchase order The annual employee fitness- for -duty examinations are not to exceed $60,000 and executive physical examinations is not to exceed $10,000, with a combined total not to exceed of $70,000 ATTACHED SUPPORTING DOCUMENTS Scope and Cost of Services FISCAL IMPACT Operating Budget $90,000 Amount Requested $70,000 Account Number 001 -400- 2506 -6214 Project Phase. NA Appropriation Required, _Yes X No ORIG ATED BY. DATE. ZEVI DATE "L �7 U LCit Manager agenda 544 5 031 02/08/2006 13.54 3106701433 WMG CHH PAGE 02 The Westchester Medical Group Robert A. Reiss, M.D., F.A.C.P. Center For Heart and Health Allen H. Pachtmen, M.D 8540 South Sepulveda Blvd., Suite 118 David M. Weiss, M.D. Los Angeles, California 90045 Ivan L. Reed, M.D. (310) 348 -4160, Fax (310) 670 -1433 Board Certified Internal Medicine • Board Certified Sports Medicine February 8, 2006 City of El Segundo 350 Main Street El Segundo, CA 90245 ro Whom It May Concern The Westchester Medical Group Center for Heart and Health is pleased to have the opportunity to continue providing medical evaluation services for the City of El Segundo The testing protocols are to remain similar to current services although we are willing to modify any program to meet any additional requests Department of Motor Vehicle (DMV) forms will be completed at no additional charge as part of an executive physical This service agreement is active from October 1, 2005 through October 1, 2006. If any questions need to be addressed or any other concerns, I can be contacted at (310) 348 -4160 or by e-mail at craigwellman omsn com Attached are the service components and the pricing matnx Sincerely, C g Wellman 032 V _ ^02/08/2006 13 54 3106701433 WMG CHH PAGE 03 )PERFORMANCE OF SERVICES • A physical examination by a physician will always include, but not limited to, the following HFENT (Head, Ears, Eyes, Nose and Throat) 2 Cardiopulmonary examination. 3 Abdominal examination 4 Musculoskeletal examination 5 Vascular examination 6 Neurological status examination 7 Vital Signs S Upper/Lower extremity exam for mobility and strength 9 Digital rectal examination and fecal occult blood for males 40 years of age and older. 10 Testicular examination for males 11 Breast examination and Pap smear will be offered to females 12 Family and Personal Medical History 13 Social /personal history to discuss exercise, diet, alcohol intake, tobacco usage, and perceived stress level 14 Review of all laboratory data, x- ray(s), pulmonary function tests, audiometry results, and resting/exercise EKG interpretation 15 Discuss preventative health measures that are specific to each examinee 16 Final recommendations provided in a detailed report to examinee and onlv a "Fitness For Duty' report form will be imovided to the City of El Semdo • Each examinee will work one -on -one with an Exercise Physiologist throughout the testing protocol The Exercise Physiologists on staff are well trained in every aspect of the testing protocol This allows for a timely and comfortable transition through the physical It also allows the Exercise Physiologist to get to know the examinee to help assist in developing an appropriate exercise prescription and advise lifestyle modifications per conversations with that examinee 033 1 of 3 02/08/2006 13:54 3106701433 WMG CHH PAGE 04 SERVICE COMPONENTS PROVIDED AS PART OF THE CITY OF EL SEGUNDO EXECUTIVE HEALTH AND FITNESS PROGRAM • A physical examination by a physician (components noted above) • Blood Analysis (chemistry panel, complete blood count, thyroid, blood type, prostate specific antigen) • Unnalysis • Hemoccult slide testing • Height /Weight measurement • Body Composition Analysis • Vision Testing (Titmus /Suellen) • Color vision (Ishihara/Famsworth) • Hearing Test (Audiogram 500Hz — 8000Hz) • Pulmonary Function Testing • Chest x -ray (1- view /2 views) • Back x -rays when applicable • Resting EKG • Maximal Stress EKG (treadmill or bike) • Push -up evaluation • Curl -up evaluation • Flexibility evaluation (Acuflex I — "sit & reach ") • Vaccinations, immunizations, antibody testing, etc upon request • Follow -up or referral to health care practitioner • Counseling, after the examination, by both the physician and Exercise Physiologist to review the results that are available, discuss exercise and dietary guidelines, and ways to reduce risk factors for heart disease • A report with all laboratory /x -ray results, exercise prescription and physician recommendations will be mailed to examinee 0 343 02/06/2006 13:54 3106701433 WMG CHH CONTRACTOR RATES PAGE 05 EVALUATION COMPONENT Executive Police, Pire Police Pre-em is ment hvsician examination S20000 $200,00 Vision wl glaucoma screening $15 00 $1500 udiom $1000 S 1000 Chest x-ray (1 view ) $$3500 S55.00 Back x-ray 2 views of applicable $5500 Blood panel includes $5300 $5300 Chemu panel a otiable a otiablc Co m fete blood count Patient expense Patient expense Prostate Specific Antigen As needed /recommended As needed /recommended Urinalysis $1200 $12 DO Pulmonary function (FEV, FVq $25 00 $2500 Resting EKG S3000 $3000 Stress EKG (Bruce protocol) $12000 S12000 Strength & flexibility $2000 Not applicable Drua Screen w /out alcohol Not a licable S4300 TB skin testing of applicable $2500 Body composition $1000 Not applicable Re art to El Segundo "Fit for Dut " RtpoTt Form OW3 Not applicable Report to patienT No charge No charge Total Cost $530 00 $643 00 City discount cost- 5450 00 ISS50.00 Addttt al Co n Resting EKG & Stress test (a la carte ) J$200 00 $20000 Hepatitis A (2 doses) Negotiable }ie atitis B (3 doses ) -Negotiable Na otiable Negotiable Hepatitis C Antibody S40 00 $4000 He atitis B Surface Antibody S37 00 $3700 Immunizations a otiable Negotiable V acctnanons a otiable a otiablc Pa smear Patient expense Patient expense Flexible s!Smoidoscop5 lReferral only Referral only Mammo rem Referral on[) Referral only Cardicilon consultation IReferTal and Referral only Agreement active from October 1, 2005 through October 1, 2006 035 3 of 3 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of an agreement with Bartel Associates, LLC for actuarial services to determine future medical costs of active and retired employees (Fiscal Impact $16,000) RECOMMENDED COUNCIL ACTION: 1 Authorize the City Manager to execute an agreement with Bartel Associates, LLC, as approved to form by the City Attorney, for actuarial services not to exceed $16,000 2 Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The City participates in the CalPERS healthcare program through which the City reimburses retired employees health insurance premiums as described in the various MOUs The City currently accounts for these benefits on a "pay -as- you -go" basis The actual costs for fiscal year 2004 -2005 was $1 55 million With medical care costs rising and increased retiree life expectancy, these costs will continue to rise To assist in evaluating the potential future cost impact of this benefit staff is requesting to use Bartel Associates, LLC to perform an actuarial analysis that will do the following A Assist staff in determining current and future costs of this benefit by considering future medical premium increases, rate of retirement of current employees, and retiree life expectancy B Comply with the Governmental Accounting Standards Board (GASS) recently released exposure draft for retiree healthcare benefits requiring cities to recognize the promise of benefits to retirees as employees render service to the city Bartel Associates, LLC will do this study as a follow up to an actuarial analysis done by Aon Consulting in fiscal year 2002 -2003 Mr John Bartel is the president of Bartel Associates, LLC and was the principal consultant who prepared the study while he was working for Aon in fiscal year 2002 -2003 With this analysis, staff will have the ability to plan today for the future costs associated with this retiree healthcare benefit ATTACHED SUPPORTING DOCUMENTS- Scope and Cost of Services FISCAL IMPACT $16,000 Operating Budget $1,551,400 Amount Requested: $ 16,000 Account Number: 001 - 400 - 2901 -4204 Protect Phase: Approval of Agreement Appropriation Required _ Yes X No 011G1 DATED f3Y DATE* B(P)vmlee, Director Administrative Services DATE , City Manager 6 036 January 30, 2006 Bret Plumlee Finance Director City of El Segundo 350 Main Street El Segundo, CA 90245 Re: GASB 45 - Other Post Employment Benefits (OPEB) Aetuanal Study Dear Mr Plumlee Bartel Associates is happy to provide the City of El Segundo actuarial consulting services This letter summarizes our project scope and fee estimates associated with the City's retiree healthcare obligations Background The City participates in Ca1PERS retirement program, providing Miscellaneous employees the 2% @ 55 benefit, Police Safety employees the 3% @ 50 benefit and Fire Safety employees the 3% @ 55 benefit Additionally, the City participates in CaIPERS healthcare program (PEMHCA) Current agreements with various City employee bargaining groups specify that the City will pay a portion of the retiree medical premium There are five bargaining groups (Management, CEA, Supervisors, Police and Fire), with approximately 300 active employees, and approximately 200 retired members receiving an OPEB benefit The City currently pays for OPEB on a pay -as- you -go basis and is in the process of deciding whether or not to early adopt GASB 45 The Governmental Accounting Standards Board (GASB) issued Statement No 45, Accounting and Financial Reporting by Employers for Postemployment Benefit Plans Other Than Pension Plans, called OPEB by GASB, in June 2004 was a member GASB's task force providing background information to the Board on this issue The GASB has made it clear the City will need to recognize this promise to future retirees as employees render service to the City Valuation Process Our valuation is a five step process consisting of 1 Gather participant data, 2 Meet with City to discuss valuation method and assumptions, 3 Valuation processing, 4 Meet with City to discuss valuation results, including a Annual Required Contribution, Bret Plumlee January 30, 2006 Page 2 b Annual OPEB Cost, c Expected Net OPEB Obligation, and d 10 years of projected benefit payments and Annual OPEB Cost 5 If the City adopts GASB 45, provide City with formal report, including above information and a draft GASB 45 footnote Estimated Fees Our fees to prepare a GASB 45 (OPEB) valuation will be approximately $13,500 Please note • We will bill the City at the following hourly rates President & Senior Actuary $250 Vice President & Actuary $200 Consultant $175 Actuarial Analyst $150 Actuarial Trainee $125 Support Staff $75 • Provision for miscellaneous expenses (for travel, computer, report production, etc ) are included in the above hourly rates • We agree to • not bill more than $16,000 for fees, and • not bill for El Segundo meeting travel time ■ The above fees are estimated and might be higher if • participant data is not relatively clean and free from internal consistencies or is not provided in electronic form, • the City's retiree healthcare promise is more complicated than we summarized above, • results are need for more than four assumption sets, • results are needed separately for more than six bargaining groups (fees will be lower if the City does not need results separately by bargaining group), • more than 2 meetings, one to discuss actuarial methods and assumptions and one to present study results, are required, or • a formal valuation report and draft GASB 45 footnote are needed if the City adopts GASB 45 early Data Requirements To complete a GASB 45 OPEB study, please provide us • Written summary (Council resolution, memo to employees, etc ) of the City's Other Post Employment Benefits promise (if available), • Total pay -as- you -go costs for the fiscal years ending June 30, 2004 and June 30, 2005, as well as anticipated pay -as- you -go cost for the current (June 30, 2006) fiscal year cram •lati •aab 038 Bret Plumlee January 30, 2006 Page 3 ■ Active and retired participant data • Active data name, employee (or Social Security) number, sex, birth date, hire date, employee bargaining group (Management, Supervisors, CEA, Police, & Fire), employee classification (e g Miscellaneous or Safety), medical plan coverage, family /2- party /single coverage, spouse's birth date (if available) and annual base (or PERSable) compensation • Retiree data name, employee (or Social Security) number, sex, birth date, retirement date (if available), employee bargaining group, employee classification (e g Miscellaneous or Safety), medical plan coverage, family /2- party /single coverage, and spouse's birth date (if available) We may need additional data, depending on our review of the City's benefit promise We are prepared to begin this project immediately and can set meeting dates to discuss methods and assumptions, and present valuation results, as soon as we receive the above information Normally the results meeting is set approximately 3 -5 weeks after the later of receipt of the above information or the methods and assumptions meeting I look forward to working with you and the City Sincerely, TL �- L-StR John E Bartel President lb JEB o �pmsp.uCaO> m c levor 06 01 10 ,,b, my I d.e 111,11,, • /ri, - „ U 31) EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: February 21, 2006 AGENDA HEADING' Consent Agenda Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Park Maintenance Supervisor RECOMMENDED COUNCIL ACTION: 1) Approve the Examination Plan, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job classifications Approval of exam plans for Merit System job classifications in all City Departments has been required since the passage of initiative Ordinance No 586 in April 1962 - continued on next page - ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested, Account Number. Project Phase: Appropriation Required* _Yes X No ORIGINATED: ret M Plumlee. Director of Administrative Services DATE. February 10, 2006 DATE: 544 040 7 BACKGROUND & DISCUSSION. For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques 1 Written, 2 Oral, 3 Demonstration, 4 Any evaluation of education, experience, or skills or physical fitness, which fairly evaluated the relative capacities of the applicants Police and Fire Departments The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following; 1 Oral, 2 Demonstration, 3 Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness, which fairly evaluates the relative capacities of the applicant The current vacancy in the Parks Division of the Recreation and Parks Department is due to the promotion of the prior incumbent in 2003 to Park Maintenance Superintendent The last recruitment process for this position was conducted in July of 1993 PARK MAINTENANCE SUPERVISOR (Open- Competitive) Structured Technical and Career Preparation Interview Weighted 100% 041 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the approval of a Professional Services Agreement with Wllldan for providing an Interim Senior Planner to replace the recent vacancy of the position and a part time Associate Planner to address special projects (Fiscal impact- $138,880 — Funding for the services are included in the 2005 -2006 budget No additional appropriations are necessary) COUNCIL ACTION' 1) Authorize the City Manager to execute the Professional Services Agreement as to form approved by the City Attorney, and /or, 2) Alternatively, discuss and take other action related to this Item. BACKGROUND & DISCUSSION: Recently, the Senior Planner position in the Planning and Building Safety Department (PBS Dept ) has become vacant. Due to continuing work flow, the PBS Dept has an Immediate need to fill the position Staff proposes to temporarily fill the position with an interim Senior Planner until one can be recruited Also, the PBS Dept proposes to use a part-time Associate Planner to handle work due to several proposed special projects (Continued on next page) ATTACHED SUPPORTING DOCUMENTS 1) Scope of Services FISCAL IMPACT: $138,880 Operating Budget. $146,427 Amount Requested $138,880 Account Number 2402 -4101 ($75,026) 2403 -4101 ($71,401) Appropriation Required: _YES X NO ORIGINATED BY DATE- a /iyfos Seimone Jugis, irector of Planning and Building Safety REVIE DATE J to art, City Manager Q 042 BACKGROUND & DISCUSSION (cont.) Staff contacted two consulting firm, Civic Solutions and Willdan. After interviewing several candidates from both firms, staff recommends using Willdan to fill the immediate needs of the department This recommendation is based on the skills of the contract staff Willdan proposed, along with their fee structure Willdan fees are $90 /hour for Senior Planner and $80 /hour for Associate Planner versus Civic Solution's $95 /hour for Senior Planner and $85 /hour for Associate Planner The cost for Willdan's interim Senior Planner ($90 /hour at 32 hours per week) and Associate Planner ($80 1hour at 20 hours per week) is $138,880 for the remainder of the fiscal year (seven months) Staff proposes to fund the interim planners through salary savings from two positions, the vacancy of the Senior Planner, and the vacancy of the Plans Examiner The table below indicates the cost of the two contract positions and the money that is available to pay for the contract service COST OF CONTRACT PLANNING STAFF Cost of interim Senior Planner ($90 /hr x 992 hrs)'. $ 89,280 Cost of part -time interim Associate Planner ($80 /hr x 620 hrs) $ 49,600 TOTAL: $138,880 SAVINGS FROM VACANT POSITIONS Salary savings for Senior Planner ($53 59 /hr x 1,400 hrs)2• $ 75,026 Salary savings for Plans Examiner ($45 77 /hr x 1,560 hrs)' $ 71,401 TOTAL $146,427 Staff proposes to use contract planning services till the end of the city's fiscal year at which time staff will begin the recruitment process for the Senior Planner position. 1 992 hours are calculated by assuming a work schedule of eight hours a day, four days a week, 31 weeks until the end of the city's fiscal year 2 1,400 hours are calculated by assuming a work schedule of 40 hours per week for 35 weeks The osition has been vacant since January 30, 2006 Funding for the Plans Examiner position has been available since January 1, 2006 which Is equivalent to 1,560 hours for the fiscal year. P \Plamimg & Budding Safety\Slurjis\Staff Reports Part 2\Semor Planning Consultant Inerim \Staff report Interim Senior Planner 02 -21 -2006 doe 043 SCOPE OF SERVICES The tasks that may be performed by Wdldan in providing permit processing and other planning services to the City of El Segundo, include the following • Conduct project site visits and communicate directly with applicants regarding the specific requirements and /or information necessary to process applications, • Review and determine completeness of applications received, • Review proposed development plans for compliance with City's General Plan, Zoning Ordinance, and any applicable design guidelines or Specific Plan requirements, • Review proposed development plans for conformance to the City's development policies and standards contained in the General plan and Zoning Ordinance, respectively, • Coordinate the City's interdepartmental review of proposed projects, • Meet with applicants to discuss their projects and any suggested design changes, as necessary, • Prepare Initial Studies and Negative Declarations or Mitigated Negative Declarations pursuant to the requirements of the California Environmental Quality Act (CEQA), • Process Environmental Impact Reports (EIRs), Subsequent EIRs, Supplemental EIRs, or EIR Addendums prepared by other consultants, • Prepare staff reports, including conditions of approval and recommendations, for consideration and action by the Planning Commission and City Council, • Prepare Planning Commission and City Council resolutions and /or ordinances related to proposed development projects and CEQA document certification, • Prepare and coordinate the posting, publication and mailing of all required public notices, • Coordinate the distribution of protect- related documents to outside agencies, as required, • Schedule and assist in conducting public workshops /EIR scoping meetings, as deemed necessary, • Schedule and assist in conducting public hearings before the Planning Commission and City Council, • Coordinate the preparation and filing of all required notices with the State Clearinghouse and /or County Clerk, • Respond to public inquiries for zoning and other planning related information and otherwise assist with the operation of the City's one stop permit center, and • Perform other related tasks as assigned by the Planning Manager P IPlannmg & Budding SafetytWdldan Scope of Services doc 044 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (MTA) setting the terms and conditions for the receipt of grant funding in the amount of $1,207,000 for the Nash Street/Douglas Street One -Way to Two -Way Street Conversion Project and approval of the expenditure of Traffic Mitigation fees of $649,900 to cover the required 35% local match METRO Call for Project ID # 8079 and TIP # LAOC8079 (Fiscal Impact MTA Grant Revenue of $1,207,000 and Traffic Mitigation fees $649,900) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Memorandum of Understanding; (2) Authorize the City Manager to execute the MOU, approved by the City Attorney, (3) Approve expenditure of Traffic Mitigation fees in the amount of $649,900 to cover the required 35% local match, and /or (4) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS: Draft Memorandum of Understanding FISCAL IMPACT: $649,900 matching funds from Traffic Mitigation fees & MTA Grant Revenue of $1,207,000 Proposition "C" Revenues Capital Improvement Budget: Amount Requested. Account Number: Project Phase: Appropriation Required- $4,100,000 (Traffic Mitigation fees); and $1,200,000 (MTA Grant funds) $649,900 (Traffic Mitigation fees); and $1,207,000 (MTA Grant funds) 702 -400- 8141 -8646 (Traffic Mitigation fees); and 301 -400- 8203 -8940 (MTA grant funds) Approval of 350/6 local match ($649,900); and approval of MOU ($1,207,000) _Yes X No DATE: February 13, 2006 'Std4en Finton, Direct of Public Works REVIE DATE: i s 66 ,S ewart, City Manager 9 045 BACKGROUND & DISCUSSION: (continued) The Century Freeway (1 -105) design in the mid 1980's included an on -ramp for Douglas Street for east bound 1 -105 This on -ramp intersected with Douglas Street south of Imperial Highway Pursuant to a request by the City, Caltrans redesigned the above on -ramp to terminate in a new east -west frontage road (presently named Atwood Way) connecting Nash and Douglas Streets Caltrans approved the redesign with the condition that Douglas and Nash Streets be converted from two -way to one -way couplet operation, Both the frontage road and the Nash /Douglas conversion were constructed by Caltrans in 1996. The one -way couplet configuration has proved inefficient, Conversion back to two -way operation is recommended to enhance traffic circulation and property access, On January 16, 2001, the City Council authorized staff to submit an application to the MTA for grant funding for the conversion of Nash /Douglas Streets from one -way to two -way operation The scope of work includes modifications and upgrades to twelve (12) traffic signals, re- striping and re- signing the streets The MTA approved the application The MOU will set the terms and conditions for the receipt of the grant funds A 35% local match ($649,900) is required This project is included in the Traffic Mitigation Program and traffic mitigation fees are available to cover the required match Staff has requested additional funding through Los Angeles World Airport (LAWA) settlement to provide pavement rehabilitation in conjunction with the project Staff will request that the City Council appropriate these funds to the project through the fiscal year 2006 -2007 budget The Assistant City Attorney reviewed and approved the proposed MOU. Staff anticipates retaining a consultant to prepare environmental assessment report and engineering design by May of 2006 and to complete the project construction by September 2007 046 MOU #: MOU P0008079 TIP #: LAOC8079 CALL FOR PROJECTS PROPOSITION C MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ( "MOU ") is dated for reference purposes only as November 15, 2005, and is by and between the Los Angeles County Metropolitan Transportation Authority ( "METRO ") and the City of El Segundo ( "Grantee ") for the Nash Street /Douglas Street One -Way to Two -Way Street Conversion METRO Call for Projects ID# 8079 and TIP # LAOC9079 (the "Project ") WHEREAS, as part of the 2001 Call for Projects, the METRO Board of Directors, at its meeting on July 26, 2001, authorized a grant to Grantee, subject to the terms and conditions contained in this MOU. NOW, THEREFORE, the parties hereby agree as follows The terms and conditions of this MOU consist of the following and each is incorporated by reference herein as if fully set forth herein 1 Part I - Specific Terms of the MOU 2 Part II - General Terms of the MOU 3 Attachment A - Project Funding 4 Attachment B - Financial Plan 5 Attachment C - Scope of Work 6 Attachment D - Reporting and Expenditure Guidelines 7 Attachment D1 - Quarterly Progress /Expenditure Report 8 Attachment E - Transportation Improvement Program (TIP) Sheet 9. Any other attachments or documents referenced in the above documents In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the MOU and any attachments and the Specific Terms of the MOU shall prevail over the General Terms of the MOU Boilerplate rev date 8 16 05 047 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 IN WITNESS WHEREOF, the parties have caused this MOU to he executed by their duly authorized representatives as of the dates indicated below METRO LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY !39 Roger Snoble Date Chief Executive Officer APPROVED AS TO FORM. Raymond G Fortner, Jr Col. By. GRANTEE CITY OF EL SEGUNDO By. Jeff Stewart City Manager ATTEST By- �e o� Date Date Boilerplate rev date 8 16 05 2 048 Call for Projects - # 8079 Nash St (Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 PART I SPECIFIC TERMS OF THE MOU 1 Title of the Project (the "Project ") Nash Street /Douglas Street One -way to Two -way Street Conversion 2 To the extent the Funds are available, METRO shall make to Grantee a one -time grant of the funds in the amount of $1,207,000 (the "Funds ") for the Project METRO Board of Directors' action of July 26, 2001 granted the Funds to Grantee for the Project The Funds are programmed over two years, Fiscal Years (FY) 2005 -06 and 2006.2007 METRO Board of Directors' action approved Funds for FY 2005 -2006 only in the amount of $425,000. METRO Board of Directors' action will be required annually to approve Funds for each subsequent Fiscal Year prior to those Funds being allocated to Grantee 3 This one time grant shall be paid on a reimbursement basis. Grantee must provide the appropriate supporting documentation with the Quarterly Progress/ Expenditure Report. Grantee Funding Commitment must be spent in the appropnate proportion to the Funds with each quarter's expenditures METRO will withhold 5% of eligible expenditures per invoice as retainage pending an audit of expenditures and completion of scope of work 4 The "Project Funding" documents all sources of funds programmed for the Project as approved by METRO and is attached as Attachment A The Project Funding includes the total programmed budget for the Project, including the Funds programmed by METRO and the Grantee Funding Commitment (local match) The Project Funding also includes the fiscal years in which all the funds for the Project are programmed 5 The "Financial Plan" documents the proposed cash flow for the Project and is attached to this MOU as Attachment B The Financial Plan is the entire financial plan for the Project, and shows the total sources of funds programmed to the Project, mcluding Grantee Funding Commitment as well as the fiscal year and quarter the funds will he expended The Financial Plan should not show the expenditure of any Funds beyond the lapse date of the last year of funding. If Attachment B is inconsistent with the lapsing date, the lapsing date shall prevail and the Funds shall lapse on the lapse date regardless of what is set forth in Attachment B. 6 The "Scope of Work" for the Project is attached to this MOU as Attachment C The Scope of Work includes a description of the Project, a detailed description of the work to be completed by Grantee including, without limitation, Project milestones consistent with the lapsing policy, and a set schedule Work shall be delivered in accordance with that schedule unless otherwise agreed to by the parties in writing If a Grantee is consistently behind schedule in meeting milestones or in delivering the Project, then METRO will have the option to terminate this MOU for default as descnbed in Part II, Section 9 Any changes in the Scope of Work must be made by amendment. 7 The "Transportation Improvement Program (TIP) Sheet" is attached as Attachment E and is required to ensure that the Project is programmed correctly in the most up -to -date TIP Boilerplate rev date 9 16 05 3 049 Call for Projects - # 8079 Nash St [Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 All local transportation projects must he programmed into the TIP as the TIP includes locally funded regionally significant projects for information and air quality modeling purposes. Grantee shall review the TIP Sheet each year and update or correct the TIP Sheet as necessary If Grantee updates or corrects the TIP Sheet, Grantee shall provide such updates or corrections to METRO Regional Programming, Attention Herman Cheng, or his designee as soon as possible after Grantee is aware of the changes, but no later than October 1 of the year the change or update is made Should Grantee fail to meet this date, it may affect Grantee's ability to access funding, delay the Project and may ultimately result in the Funds being lapsed 8. No changes to the (i) grant amount, (u) Project Funding, (m) the Scope of Work, or (iv) the lapse date of the Funds shall be allowed without a written amendment to this MOU, approved and signed by the METRO Chief Executive Officer or his /her designee and Grantee Modifications that do not materially affect the terms of this MOU, such as redistnbuting Funds among existing budget line items or non - matenal schedule changes must he formally requested by Grantee and approved by METRO in writing Non - material changes are those changes, which do not affect the grant amount, Project Funding, Financial Plan, the Scope of Work, including schedule, or the lapse date of the Funds METRO's Address Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012 Attention: Alan Patashmck (MS 99 -22 -3) 10 Grantee's Address City of El Segundo 350 Main Street El Segundo, CA 90245 Attention Ms Maryam M Jonas, /Project Manager 11 MAINTENANCE OF EFFORT -- MOE On September 26, 2002, the METRO Board of Directors required that prior to receiving Proposition C 10% or 25% grant fluids through the Call for Projects, Grantee must meet a Maintenance of Effort (MOE) requirement consistent with the State of California's MOE as determined by the State Controller's office With regard to enforcing the MOE, METRO will follow the State of California's MOE requirement, including, without limitation, suspension and re- implementation. Boilerplate rev date 8 16 05 4 050 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 PART II GENERAL TERMS OF THE MOU 1. TERM: 11 The term of this MOU shall commence on the date this MOU is fully executed and, shall terminate upon the occurrence of all of the following, unless terminated earlier as provided herein- (1) the agreed upon Scope of Work has been completed, (u) all METRO audit and reporting requirements have been satisfied, and (III) the final disbursement of the Funds has been made to Grantee All eligible Project expenses as defined In the Reporting and Expenditure Guidelines (Attachment D), Incurred after the MOU Is executed shall be reimbursed In accordance with the terms and conditions of this MOU unless otherwise agreed to by the parties in writing 1.2 Should METRO determine there are insufficient Funds available for the Project, METRO may terminate this MOU by giving written notice to Grantee at least thirty (30) days in advance of the effective date of such termination. If this MOU is terminated pursuant to this section, METRO will not reimburse Grantee any costs incurred after the termination date, except those necessary to return any facilities modified by the Project's construction to a safe state. METRO's share of these costs will be consistent with the established funding percentages outlined in the MOU. 2 INVOICE BY GRANTEE: Unless otherwise stated in this MOU, the Quarterly Progress /Expenditure Report, with supporting documentation of expenses and Project progress as described in Part II, Sections 5 1 of this MOU, and other documents as required, shall satisfy METRO Invoicing requirements Send invoice with suppomng documentation to Los Angeles County Metropolitan Transportation Authority Accounts Payable P. O. Box 512296 Los Angeles, CA 90051 -0296 Re. METRO Project ID# 8079 and MOU P0008079 Alan Patashmck (MS 99 -22 -3) 3. USE OF FUNDS: 3.1 Grantee shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines (Attachment D) and the most recently adopted METRO Proposition C Guidelines for the type of Proposition C funds granted by METRO hereunder (the "Gwdehnes ") 3 2 Attachment C shall constitute the agreed upon Scope of Work between METRO and Grantee for the Project The Funds, as granted under this MOU, can only be used towards the completion of the Scope of Work originally adopted by the METRO Board of Directors and detailed In Attachment C. Boilerplate rev date 8 16 05 5 051 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 3 3 Grantee shall not use the Funds to substitute for any other funds or projects not specified in this MOU Further, Grantee shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the MOU approved and signed by the METRO Chief Executive Officer or his designee 34 Grantee must use the Funds in the most cost - effective manner If Grantee intends to use a consultant or contractor to implement all or part of the Project, METRO requires that such activities he procured in accordance with Grantee's contracting procedures and consistent with State law Grantee will also use the Funds in the most cost - effective manner when the Funds are used to pay "in- house" staff time This effective use of funds provision will he verified by METRO through on -going Project monitoring and through any METRO interim and final audits 35 If Grantee desires to use the Funds to purchase /lease equipment (i.e., vehicles, computers, etc) necessary to perform or provide the services disclosed in the Scope of Work, Grantee must obtain METRO's written consent prior to purchasmg /leasing specific equipment Equipment purchased /leased without such prior written consent shall be deemed an unallowable expenditure of the Funds If a facility, equipment (such as computer hardware or software), vehicle or property, purchased or leased using the Funds, ceases to be used for the proper use as onginally stated in the Scope of Work, or the Project is discontinued, any Funds expended for that purpose must be returned to METRO as follows• Grantee will be required to repay the Funds in proportion to the useful life remaining in accordance with the Guidelines and in an equal proportion of the grant to Grantee Funding Commitment ratio 4. DISBURSEMENT OF FUNDS: Disbursements shall he based on a reimbursement basis in accordance with the Quarterly Progress/ Expenditure Report METRO prefers to make disbursements electronically At the written request of Grantee, disbursements via Automated Clearing House (ACH) will be made at no cost to Grantee Grantee must provide detailed supporting documentation with its Quarterly Progress/ Expenditure Report Grantee Funding Commitment must be spent in direct proportion to the Funds with each quarter's payment 5 REPORTING AND AUDIT REQUIREMENTS /PAYMENT ADJUSTMENTS: 5 1 Grantee shall submit the Quarterly Progress/ Expenditure Report within 60 days after the close of each quarter on the last day of the months November, February, May and August Should Grantee fail to submit such reports within 10 days of the due date and /or submit incomplete reports, METRO will not reimburse Grantee until the completed required reports are received, reviewed, approved The Quarterly Progress /Expenditure Report shall include all appropriate documentation (such as contractor invoices, tnnesheets, receipts, etc.) All supporting documents must include a clear justification and explanation of their relevance to the Project If no activity has occurred during a particular quarter, Grantee will still he required to submit the Quarterly Progress /Expenditure Report indicating no dollars were expended that quarter If a request for reimbursement exceeds $500,000 in a single month, then Grantee can submit such an invoice once per month with supporting documentation 54 �- Boilerplate rev date 8 16 05 6 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 52 METRO, and /or its designee, shall have the right to conduct audits of the Project, as deemed appropnate, such as financial and compliance audits, mtenm audits, pre - award audits and performance audits METRO will commence a final audit within six months of receipt of acceptable final invoice, provided, however, the Project must he ready for final audit (meaning all costs and charges have been paid by Grantee and invoiced to METRO, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summanzation). Grantee agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Pnnciples (GAAP). Grantee shall reimburse METRO for any expenditure not in compliance with the Scope of Work and /or not in compliance with other terns and conditions as defined by this MOU and the Guidelines When applicable, METRO shall consider the Federal Acquisition Regulations (FAR) to determine whether costs incurred are allowable. The findings of the METRO audit are final When METRO audit findings require Grantee to return monies to METRO, Grantee agrees to return the monies within thirty (30) days after the final audit is sent to Grantee. 5 3 Grantee's records shall include, without limitation, accounting records, wntten policies and procedures, contract files, onginal estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by METRO to substantiate charges related to the Project (all collectively referred to as "records ") shall be open to inspection and subject to audit and reproduction by METRO auditors or authorized representatives to the extent deemed necessary by METRO to adequately permit evaluation of expended costs Such records subject to audit shall also include, without limitation, those records deemed necessary by METRO to evaluate and verify direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project These records must be retained by Grantee for three years following final payment under this Agreement 54 Grantee shall cause all contractors to comply with the requirements of Part II, Section 5, paragraphs 5 2 and 5 3 above Grantee shall cause all contractors to cooperate fully in furnishing or in making available to METRO records which shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by METRO auditors or authorized representatives related to the Project 5.5 METRO or any of its duly authorized representatives, upon reasonable written notice shall be afforded access to all of the records of Grantee and its contractors related to the Project, and shall be allowed to interview any employee of Grantee and its contractors through final payment to the extent reasonably practicable. 5 6 METRO or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Grantee and its contractors, shall have access to all necessary records, including reproduction, and shall he provided adequate and Boilerplate rev date 8 16 05 7 053 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 appropriate work space in order to conduct audits in compliance with the terms and conditions of this MOU 57 In addition to METRO's other remedies as provided in this MOU, METRO shall withhold the Funds and /or recommend not to award future Call for Projects grants to Grantee if the METRO audit has determined that Grantee failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to METRO in accordance with METRO audit findings) and /or is severely out of compliance with other terms and conditions as defined by this MOU and the Guidelines, including the access to records provisions of Part II, Section 5 6 ONE TIME GRANT: This is a one time only grant subject to the terms and conditions agreed to herein and in the Guidelines This grant does not imply nor obligate any future funding commitment on the part of METRO 7 SOURCES AND DISPOSITION OF FUNDS: 71 The obligation for METRO to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the METRO Board of Directors. If such Funds are not made available for the Project, this MOU shall be void and have no further force and effect, and METRO shall have no obligation to provide the Funds for the Project, unless otherwise agreed to in writing by METRO. 72 Grantee shall fully fund and contribute the Grantee Funding Commitment, as identified in the Project Funding (Attachment A), towards the cost of the Project If the Funds identified in Attachment A are insufficient to complete the Project, Grantee agrees to secure and provide such additional non-METRO programmed funds necessary to complete the Project 73 Grantee shall be responsible for any and all cost overruns for the Project 74 Grantee shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 of this MOU subject to the terms and conditions contained herein and in the Guidelines. Any Funds expended by Grantee prior to the execution of this MOU (prior to the METRO Chief Executive Officer's signature) shall not be reimbursed nor shall they be credited toward the Grantee Funding Commitment requirement, without the prior written consent of METRO Grantee Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at Grantee's own risk. 7.5 If Grantee receives outside funding for the Project in addition to the Funds identified in the Project Funding at the time this grant was awarded, this MOU shall be amended to reflect such additional funding. If, at the time of final voucher, funding for the Project (including the Funds, Grantee Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this MOU as specified in the Project Funding and Boilerplate rev date 8 16 05 8 19 54 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 both the Funds and Grantee Funding Commitment required for the Project shall be reduced accordingly 8 TIMELY USE OF FUNDS I REPROGRAMMING OF FUNDS: 81 Grantee must demonstrate timely use of the Funds by. (1) executing this MOU within ninety (90) days of receiving formal transmittal of the MOU from METRO, or by December 31 of the first Fiscal Year in which the Funds are programmed, whichever date is later, and (u) meeting the Project milestones due dates as agreed upon by the METRO and Grantee in Attachment C (Scope of Work) of this MOU Contracts for construction or capital purchase shall be executed within nine (9) months from the date of completion of design. Project design (preliminary engineering) must begin within six (6) months from the identified milestone start date. Funds programmed by METRO for Project development or nght- of-way costs must be expended by the end of the second fiscal year following the year the Funds were first programmed; and (in) submitting the Quarterly Progress /Expenditure Report as described in Part II, Section 5 1 of this MOU, and (iv) expending the Funds granted under this MOU for allowable costs within 36 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this MOU. All Funds programmed for FY 2005 -06 are subject to lapse by June 30, 2008. All Funds programmed for FY 2006 -07 are subject to lapse by June 30, 2009 If Grantee fails to meet any of the above conditions, the Project shall be considered lapsed and will be submitted to the METRO Board of Directors for deobligation Expenses that are not invoiced within 60 days after the lapsing date are not eligible for reimbursement. 8.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 8 1 of this MOU, the Project will be reevaluated by METRO as part of its annual Call for Projects Recertification /Deobligation process and the Funds may be deobligated and reprogrammed to another project by the METRO Board of Directors If Grantee does not complete one element of the Project, as described in the TIP Sheet, due to all or a portion of the Funds lapsing, the entire Project may be subject to deobligation at METRO's sole discretion In the event that all the Funds are reprogrammed, this MOU shall automatically terminate. 9. DEFAULT: A Default under this MOU is defined as any one or more of the following- (i) Grantee fails to comply with the terms and conditions contained herein or in the 055 Boilerplate rev date 8 16 05 9 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 Guidelines; or (n) Grantee fails to perform satisfactorily or makes a material change, as determined by METRO at its sole discretion, to the Financial Plan, the Scope of Work, or the Project Funding without METRO's prior written consent or approval as provided herein 10 REMEDIES: 10.1 In the event of a Default by Grantee, METRO shall provide written notice of such Default to Grantee with a 30 -day period to cure the Default In the event Grantee fails to cure the Default, or commit to cure the Default and commence the same within such 30 -day period to the satisfaction of METRO, METRO shall have the following remedies- (i) METRO may terminate this MOU, (r) METRO may make no further disbursements of Funds to Grantee, and /or (iii) METRO may recover from Grantee any Funds disbursed to Grantee as allowed by law or in equity 10.2 Effective upon receipt of written notice of termination from METRO, Grantee shall not undertake any new work or obligation with respect to this MOU unless so directed by METRO in writing Any Funds expended after termination shall be the sole responsibility of Grantee 10.3 The remedies described herein are non - exclusive. METRO shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity 11 COMMUNICATIONS: 11 1 Grantee shall ensure that all Communication Materials contain recognition ofMETRO's contribution to the Project Grantee shall ensure that at a minimum, all Communications Materials shall include (i) the phrase "This project was partially funded by Metro" or see www.metro.net /callforproiects for alternative acceptable mmumum language, and (u) the Metro logo, with the exception of press releases, which do not require a Metro logo 112 If Grantee produces any Communication Materials that does not contain the information set forth in Section 111 above, Grantee must provide an opportunity for prior review and written comment by the Chief Communications Officer of Metro or its designee before such materials can be produced If Grantee does not receive a response from METRO Communications within seven (7) working days from the day of receipt by METRO Communications staff, Grantee may proceed with producing the Communications Materials as proposed 113 For purposes of this MOU, "Communications Materials" include, but are not lirruted to, literature, newsletters, publications, websites, advertisements, brochures, maps, information matenals, video, radio and public service announcements, press releases, press event advisories, and all other related materials 114 For signage on Project structures, facilities, vehicles and construction sites, Grantee shall use the phrase, "Funded in part by [Metro logo]" or "Your tax dollars at 056 Boilerplate rev date 8 16 05 10 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 work [Metro logo]" or see www.metro.net /CaUforDroiects for alternative acceptable language. Further guidance on acknowledgmg METRO contribution is provided in the Communications Materials guidelines available from the METRO Communications Division or see www.metro.net /callforprojects. 115 Grantee shall notify the METRO Chief Communications Officer or its designee of all press events related to the Project in such a manner that allows METRO to participate in such events, at METRO's sole discretion 116 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines available from the METRO Communications Division or see www.metro.net/callfoMLojects. 117 Grantee shall ensure that any subcontractor, including, without limitation, public relations, public affairs, and /or marketing firms hired to produce Project Communications Materials will comply with the requirements contained in this Section 11 12 OTHER TERMS AND CONDITIONS: 12 1 This MOU, along with its Attachments and the Guidelines, constitutes the entire understanding between the parties, with respect to the subject matter herein. The MOU shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original MOU or the same level of authonty Adoption of revisions or supplements to the Guidelines shall cause such revisions or supplements to become incorporated automatically into this MOU as though fully set forth herein. 122 If applicable, Grantee is obligated, to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved The Project nght- of-way, the Project facilities constructed or reconstructed on the Project site, and /or Project property purchased excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion of the grant to Grantee Funding Commitment ratio) shall remain dedicated to public transportation use m the same proportion and scope and to the same extent as described in this MOU. Equipment acquired as part of the Project, including office equipment, transit vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that 11fe cycle achieved by reconstruction, rehabilitation, or enhancements 12 3 In the event that there is any legal court (e g., Superior Court of the State of Califorma, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this MOU, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's fees 12.4 Neither METRO nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason to anything done or committed to be done by Grantee under or in connection with any work performed by and or service provided by Boilerplate rev date 8 16 05 11 /t 1 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 Grantee, its officers, agents employees, contractors and subcontractors under this MOU Grantee shall fully indemnify, defend and hold METRO, and its officers, agents and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever ansing out of the Project, including without limitation (i) misuse of the Funds by Grantee, or its officers, agents, employees, contractors or subcontractors, (n) breach of Grantee's obligations under this MOU, or (111) any act or omission of Grantee, or its officers, agents, employees, contractors or subcontractors in the performance of the work or the provision of the services, in connection with the Project including, without limitation, the Scope of Work, described in this MOU 125 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOU 126 Grantee shall comply with and insure that work performed under this MOU is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of METRO Grantee acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations and METRO requirements including any amendments thereto. 127 Grantee agrees that the applicable requirements of this MOU and the Guidelines shall be included in every contract entered into by Grantee or its contractors relating to work performed under this MOU and METRO shall have the right to review and audit such contracts 128 Grantee shall not assign this MOU, or any part thereof, without prior approval of the METRO Chief Executive Officer or his designee, and any assignment without said consent shall be void and unenforceable 129 This MOU shall be governed by California law. If any provision of this MOU is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way 12 10 The covenants and agreements of this MOU shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns Boilerplate rev date 8 16 05 12 058 Call for Projects - # 8079 Nash St /Douglas St One -Way to Two -Way Conversion, Memorandum of Understanding (MOU), MOU P0008079 12.11 If any software /Intelligent Transportation Systems ( "ITS ") is developed with the Funds and if Grantee ceases to use the software /ITS for public purposes or Grantee sells, conveys, licenses or otherwise transfers the software /ITS, METRO shall be entitled to a refund or credit, at METRO's sole option, equivalent to the amount of the Funds spent developing the software /ITS Such refund or credit shall not be required, subject to METRO approval of the intended use, if Grantee reinvests the proceeds of such sale, conveyance, license or transfer into the Project to offset operating or systems management costs. 1212 Implementation of any ITS project shall he consistent with the Regional ITS Architecture (www rats net ITS projects must comply with the METRO Countywide ITS Policy and Procedures adopted by the METRO Board of Directors including the submittal of a completed, signed self - certification form (for METRO's Countywide ITS Policy and Procedures see www.metro.net /callforprojects. 12 13 If any parking facilities are designed and /or constructed using the Funds, Grantee shall coordinate with METRO parking program staff (see METRO.net for staff listing) in the planning, design and management of the facility and shall ensure that its unplementahon is consistent with the METRO adopted parking policy (for METRO's Parking Policy and contact information see www.metro.net /callfoxpxojects) 12 14 Grantee will advise METRO prior to any key Project staffing changes 12 15 Notice will be given to the parties at the address specified in Part I, unless otherwise notified in writing of change of address 12 16 Grantee in the performance of the work described in this MOU is not a contractor nor an agent or employee of METRO Grantee attests to no organizational or personal conflicts of interest and agrees to notify METRO immediately in the event that a conflict, or the appearance thereof, arises Grantee shall not represent itself as an agent or employee of METRO and shall have no powers to bind METRO in contract or otherwise. Boilerplate rev date 8 16 05 13 059 m z W Q t- Q C O .y L d C O U 3 O 4 g w � ma 3 a d y C L O N r N 0 � o rn E > > O .6 v/ m O Ul E N d z coti Q Y V d_ .O L a z J CL Q U a z LL d O c N d a m O 5 a r 060 0 0 0 0 0 0 o m m O v uJ H fA o w rn vJ o N in N w» e9 0 0 0 N � � N Vi r i9 H Oa O O O N t0 J o S $0 0 4 N N y f9 (A t�lN 0 0 0 t 0 0 VN M IA e9 f9 N * 4 O m c0f e Q N U U y U m U o 0 0 O V N O 200 ' 'p N o 'o N N N V U FF L N UJ UI JQ QKK O (n m O O O O L F L W a� N a Q L Q o a`J�i ENO UfL ri riO ~O J N w F d O c N d a m O 5 a r 060 01 a Z W g 2 Q O _c i C c L E N W wVw, .O L CL 4— U co G Z LL F- U W i w a 1 c O Z V CR G R 0 J C R rn c_ c 7 LL N V m 'o L a L U U O Q ,N., s n. 0 m U Y `o w L U N E N a� c 0 E U O 0 0 N N N Q m U C U Q 7 5 a A 061 0 0 0 0 0 0 0 0 0 0 0 F 000000 0 0 0 0 O LL W O Ln 0000 Lf) coo 00 Cl) m J W °o rn rn 0 o LO �a- Q N 00 co O O vi ti O O N } LL C O tl- o p o O O n N N N y3 LL O O O O Cl) co O W N O N 00 N c Nto cli r LL 0 0' O R d Z v o\p° Z) lL CL F LL C O LL cU N U) W y r o E Q m U c o 0 E n O D Lo co 11 ° N o E* LU 2 O � U U U y E° o m C o E - p o a CL m m U O O O O O a a` LL N J o Q O U O Q ,N., s n. 0 m U Y `o w L U N E N a� c 0 E U O 0 0 N N N Q m U C U Q 7 5 a A 061 CFP# 8079 -- Attachment C: Scope of Work Project Title Nash Street/Douglas Street One -Way to Two -Way Conversion — Project # 8079 Project Description Nash Street between El Segundo Boulevard and Imperial Highway is currently a one -way southbound street and Douglas Street between the same limits is currently a one -way northbound street Both the streets are parallel, approximately 1,200 feet apart and form a one -way couplet The purpose of the project is to convert this one -way system to two - way traffic flow on both Nash and Douglas Streets Both Nash Street and Douglas Street are identified as truck routes and secondary artenals in the City General Plan This project will provide mobility and congestion relief by improving I -105 Freeway access for the South Bay region Currently, Douglas Street is one -way northbound and Nash Street is one -way southbound, which limits the freeway access Conversion to a two -way street system will improve this access as well as access to the Metro Green Line Station at Manposa Avenue and El Segundo Boulevard A construction contract has been awarded for the federally funded Douglas Street Gap Closure project, with anticipated completion by the summer of2007 The Gap Closure project will close an existing gap in Douglas Street approximately 4000 feet south of the Nash - Douglas one -way to two -way conversion project and will provide a through Douglas Street corridor from the I -105 Freeway to Rosecrans Avenue The proposed Nash - Douglas one -way to two -way conversion will result in a two way Douglas Street between 105 freeway and El Segundo Boulevard which is currently a one way northbound street This conversion is needed to fully utilize the benefits of the Douglas Street Gap Closure project by providing a two way through transportation corridor between the 105 Freeway and Rosecrans Avenue fl�� Summary of Project Components The proposed work to convert the existing Nash - Douglas one -way system to two -way system includes Design, Engineering Plans and Specifications There is no Right -of -Way acquisition or lease Slurry seal of Nash and Douglas Streets to obliterate existing stripping Modifications to the twelve (12) existing traffic signals Re- striping and installation of new pavement markings for the Nash and Douglas Streets from El Segundo Boulevard to Imperial Highway Installation of new street signage Douglas Street raised painted median islands Construction Engineering (Inspection and Contract Administration) 8 Construction Contingencies The Component costs and division of funding are as follows Item No. Description Cost Local MTA 1 Design andPS &E $130,000 $45,500 $84,500 2 Slurry Seal $120,000 $42,000 $78,000 3 Traffic Signal Modifications $1,200,000 $420,000 $780,000 4 Re- stripping and new pavement markings $40,000 $14,000 $26,000 5 Installation of new Street Si age $35,000 $12,250 $22,750 6 Douglas Street raised Painted median $20,000 $7,000 $13,000 7 Construction Engineering $100,000 $35,000 $65,000 8 Construction Contingencies $211,900 $74,150 $137,750 Total Project Cost $1,856,900 $649,900 $1,207,000 063 Project Milestones The followings are anticipated start and completion dates for the conversion of Nash - Douglas one -way system to two -way system Item No. Description Start Date Completion Date I Environmental Clearance January 2006 — A n12006 2 Design and PS &E Apn12006 September 2006 3 Construction September 2006 July 2007 0611 i N O a 3 W Z a 0 U U C a a z U W U J W -� N_ 6 ° Z c 0 n mmu o 0 a c N 0 N LL E � � o U w N r W Q Z Op U Q 3 6 Q O W O Q U 3w I1! J za 00 U U U } U W go I i III m Q J c 'o U a D ooOt Q C p ZI v a S{ LL a w �I o N ZI m a° V U m m ; w a `I a < o o a o o a o o :°. v F 15 r u H F 2 a 2 h 2 a C f7 C (7 C (n U ► U � U p N M �p N ryry LL X LL LL 065 f 0 0 N N N N O N °o N N �p n 0 0 m °o N < C N N 0 N i° N `I a < o o a o o a o o :°. v F 15 r u H F 2 a 2 h 2 a C f7 C (7 C (n U ► U � U p N M �p N ryry LL X LL LL 065 MOU ATTACHMENT D REPORTING & EXPENDITURE GUIDELINES REPORTING PROCEDURES Quarterly Progress /Expenditure Report (Attachment Dl) is required for all projects The Grantee shall be subject to and comply with all applicable requirements of the funding agency regarding project- reporting requirements. In addition, Grantee will submit a quarterly report to the MTA at P.O. Box 512296, Los Angeles, CA 90051 -0296. Please note that letters or other forms of documentation may not be substituted for this form The Quarterly Progress /Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that Grantee provide complete and adequate response to all the questions The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project. Expenses must reflect the proportionate share of local match, including in-kind, charged to the grant. In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided Grantees are required to track and report on the project schedule. MTA will monitor the timely use of funds and delivery of projects Project delay, if any, must be reported each quarter Projects not delivered in a timely manner will be reevaluated by MTA as part of the annual Call for Projects Recertification process and the Funds may be deobhgated and reprogrammed by the MTA Board. • The Quarterly Progress /Expenditure Report is due to the MTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year Quarter Report Due Date July— September November 30 October - December February 28 January - March May 31 April - June August 31 Upon completion of the Project a final report that includes project's final evaluation must be submitted f►6F; EXPENDITURE GUIDELINES • Any activity or expense charged above and beyond the approved Scope -of -Work (LOA Attachment C), is considered ineligible and will not be reimbursed by the MTA unless prior written authorization has been granted by the MTA Chief Executive Officer or his designee • Any expense charged to the grant or local match, including in -kind, must be clearly and directly related to the project • Any activity or expense charged as local match cannot be applied to any other MTA - funded or non - MTA - funded projects, activities or expenses related to a previously funded project cannot be used as local match for the current project • Administrative cost is the ongoing expense incurred by the Grantee for the duration of the project and for the direct benefit of the project as specified in the Scope -of -Work (Attachment C) Examples of administrative costs are personnel, office supplies, and equipment As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project • MTA is not responsible for, and will not reimburse any costs incurred by the Grantee prior to the execution of the LOA, unless written authorization has been granted by the MTA Chief Executive Officer or her designee • The LOA is considered executed when the MTA Chief Executive Officer or her designee signs the document. DEFINITIONS • Local Participation Where local participation consists of "in-kind" contributions rather than funds, the following contributions may be included • Costs incurred by a local jurisdiction to successfully complete the project. Examples include engineering, design, rights -of -way purchase, and construction management costs • Donations of land, building space, supplies, equipment, loaned equipment, or loaned building space dedicated to the project. • Donations of volunteer services dedicated to the project • A third -party contribution of services, land, building space, supplies or equipment dedicated to the project 067 Allowable Cost To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification Excessive Cost Any expense deemed "excessive" by MTA staff would be adjusted to reflect a "reasonable and customary" level. For detail definition of `reasonable cost ", please refer to the Federal Register OMB Circulars A -87 Cost Pnncipals for State and Local Governments,- and A -122 Cost Principals for Nonprofit Organizations • In- eligible Expenditures. Any activity or expense charged above and beyond the approved Scope -of -Work is considered in eligible f168 METRO MOU ATTACHMENT 011 QUARTERLY PROGRESS / EXPENSE REPORT GRANTEES ARE REQUESTED TO MAIL THIS REPORT TO P.O Box #512296, Los Angeles, CA 90051 -0296 after the close of each quarter, but no later than November 30, February 28, May 31 and August 31 Please note that letters or other forms of documentation may not be substituted for this form Refer to the Reporting and Expenditure Guidelines (Attachment D) for further information SECTION QUARTERLY EXPENSE REPORT Please itemize grant - related charges for this Quarter on Page 5 of this report and include totals in this Section Revised 720/05 1 SECTION 2: GENERAL INFORMATION PROJECT TITLE: MOU #• QUARTERLY REPORT SUBMITTED FOR' Fiscal Year, [J2003 -2004 ❑ 2004 -2005 n2005 -2006 2006 -2007 F-] 2007 -2008 n2008 -2009 Quarter. FJQ1 Jul -Sep ❑ Q2 Oct -Dec F_1Q3 Jan - Mar ❑ Q4 Apr -Jun DATE SUBMITTED: METRO MODAL CATEGORY: Freeway ❑ RSTI Signal Synchronization E]TDM ❑ Bikeway Pedestrian Transit ❑ TEA Metro Area Team Representative / Project Mgr Name Area Team Phone Number e -mail Project Sponsor Contact / Project Manager Contact Name Job Title Department City / Agency Mailing Address Phone Number e-mail 07 f) Revised 7 /20/05 2 List all deliverables and milestones as stated in the MOU, with start and end dates Calculate the total project duration DO NOT CHANGE THE ORIGINAL MOU MILESTONE START AND END DATES SHOWN IN THE 2 No AND 300 COLUMNS BELOW, Grantees must make every effort to accurately portray milestone dates in the original MOU Scope of Work, since this will provide the basis for calculating any project delay If milestone start and /or end dates change from those stated in the Original MOU Scope of Work, indicate the new dates under Actual Schedule below and re- calculate the project duration However, this does not change the original milestones in your MOU PER YOUR MOU AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO METRO FOR WRITTEN CONCURRENCE MOU Milestones Original MOU Schedule in Scope of Work Actual Schedule Start Date End Date Start Date End Date Total Project Duration (Months) A Based on the comparison of the original and actual project milestone schedules above, project is (select only one) nOn schedule per original MOU schedule Between 12 -24 months behind original schedule Less than 12 months behind original schedule More than 24 months behind original schedule B Was the project design started within 6 months of the date originally stated In the MOU? ❑ Yes El No F Not Applicable C Was a construction contract or capital purchase executed within 9 months after completion of design / specifications? 11 Yes M No EJ Not Applicable Revised 7 /20/05 3 it 7 l List tasks or milestones accomplished and progress made this quarter If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter ". If the project the delay delayed (as described in #4), include action or to resolve Revsed 7 /20/05 4 072 SECTION • LISTING OF QUARTER All expenses and charges, including grant and local match, must be itemized and listed below Each item listed must be verifiable by an invoice and /or other proper documentation The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report All expenses and charges must be reflective of the approved budget and rates as shown in the MOU Attachment C, Scope of Work Use additional pages if needed Notes 1 Local match spent in each quarter, must be in the appropriate proportion to Metro grant 2 All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above) Invoice Payment Information If you would prefer to have your invoice paid electronically via ACH please check here ❑ ACH Payments require that you complete an ACH Request Form and fax It to Accounts Payable at 213 - 922 -6107 ACH Request Forms can be found at www metro net/callforprojects I certify that I am the responsible Project Manager or fiscal officer and representative of and that to the best of my knowledge and belief the Information stated In this report is true and correct Signature Name Revered 7/20/05 Title () %,{ EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: February 21, 2006 AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION, Consideration and possible action to authorize Lieutenant Robert Turnbull to attend the 225th Session of the FBI National Academy from April 1, 2006 to June 9, 2006 (Fiscal Impact $3,000 from Asset Forfeiture Account) MENDED COUNCIL ACTION: 1) Approve request for the police department to apply funds to this training session 2) Alternatively, discuss and take action related to this item BACKGROUND & DISCUSSION. It Is proposed that the City of El Segundo send Lieutenant Robert Turnbull to the 225th Session of the FBI National Academy in Quantico, Virginia For over 60 years, the FBI has trained law enforcement officers from around the world at their National Training Academy in Virginia This Intense 11 -week curriculum is primarily focused on police administrators to Improve and develop their leadership skills, as well as broaden their views and enhance their contacts throughout the country The academic program Includes courses in Constitutional law, police ethics and managing a law enforcement budget Over the years, the El Segundo Police Department has sent 16 of its senior staff members to the FBI National Academy Presently, Lieutenant Turnbull has been invited to attend It is recommended that the City permit Lieutenant Turnbull to attend this training Transportation, meals and lodging will be provided by the U S Department of Justice Required associated expenses totaling approximately $3,000 00 is budgeted and will be funded from the Department's Meetings and Travel Asset Forfeiture Account, #109- 400 -3105- 6213 This amount is necessary to fund required uniforms, mandatory association expenses, class projects, seminars and offsite trips, and additional course supplies and needed ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT: Operating Budget- N/A Amount Requested. $3,00000 Account Number: 109 - 400 - 3105 -6213 Project Phase: (174 10 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA REM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a Professional Services Agreement (PSA) with Wellness Solutions to provide an employee wellness (physical fitness, nutrition and healthy lifestyle changes) program for all Police Department personnel (Fiscal Impact $100,000) RECOMMENDED COUNCIL ACTION' 1 Authorize the City Manager to approve the Professional Services Agreement as to form approved by the City Attorney, 2 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION* This wellness program will augment the voluntary Fitness Program by offering guidance and standards to all employees relative to contemporary, life long modifications in high risk factor areas by a qualified physical trainer The Department requests, pursuant to El Segundo Municipal Code Section 1 -7 -10, that the City waive the formal bidding process by piggy - backing on to an existing Orange County (CA) Fire Authority contract to employ a qualified physical trainer from Wellness Solutions, Inc Scope of Work FISCAL IMPACT: Operating Budget: $100,000 Amount Requested: $100,000 Account Number. 120 - 400 -0000 -8104 2004105 COPS Grant Project Phase: February 22, 2006 through February 21, 2007 BACKGROUND & DISCUSSION (Continued) In researching this project, the Police Department staff has spoken with police managers/ fitness coordinators at agencies that have implemented a wellness program All recommended that it is essential to have a highly trained professional on -site to guide employees and track results In December 2003, the Orange County Fire Authority (OCFA) conducted a formal bid process for a wellness program The OCFA request for proposal (RFP) specified nearly similar deliverable services as the El Segundo Police Department is seeking to implement OCFA has agreed to allow the City of El Segundo to "piggyback" onto to their existing contract Of the eight proposals submitted on the OCFA RFP three were California State Universities which conduct the training on- campus and would not be responsive to our requirements None of the three CSU bids were selected for the final OCFA evaluation phase as they could not meet the requirement of having a staff member on -site Of the remaining five RFP's received, two are no longer in business (Principle Centered and Club One) Department staff contacted one of the remaining applicants (Cindy Abbott) She is an individual exercise physiologist not associated with a corporation or company She was neither interested in commuting to L A County nor taking on the contract as her sole client The last two vendors that provided an RFP to OCFA, only Wellness Solutions, Inc would extend the same contractual price as their 2003 OCFA bid proposal Upper Edge is based in Laguna Beach, CA and has a client base directed toward high school athletes While there are several companies in the fitness/ wellness program field, there is only one that has created a niche in the public safety sector Wellness Solutions has a long history of providing these services to public safety entities and through the piggy -back arrangement favorable pricing and services will be afforded to the City of El Segundo Wellness Solutions, Inc is currently providing a comprehensive program for the following public entities Orange County (CA) Fire Authority Fresno PD Grass Valley PD Santa Rosa PD Glendale PD City of Anaheim Orange County (CA) Transportation Authority South Pasadena PD This comprehensive wellness incentive program includes a contract with Wellness Solutions, a private health promotion company specializing in the evaluation and improvement of employee health They offer a unique and highly effective health promotion strategy Wellness Solutions will provide an on -site health and fitness coordinator who will oversee the day -to -day operations of the program They will working with the Police Department Fitness Program Coordinator in an effort to reduce work related injuries, realize a reduction of sick leave usage and /or time spent in rehabilitation It is also possible to decrease the time an 0176 BACKGROUND & DISCUSSION (Continued) employee spends on light -duty and is able to return to unrestricted full duty status Wellness Solutions has also set goals for the El Segundo Police Department to Reduce the risk of cardiovascular disease by striving to decrease risk factors such as stress, blood pressure, and cholesterol Encourage employees to improve their physical fitness levels This is important forjob performance and overall health and to reduce the risk of injuries through improved fitness levels Reduce the risk of cardiovascular disease by encouraging smoking cessation A full -time Wellness Solutions program coordinator will be housed on -site to meet one -on -one with Department employees working on shifts They will be available to address health concerns, provide screenings, health education and fitness testing The coordinator will set goals by maintaining industry accepted standards 077 SCOPE OF WORK January 23, 2006 WELLNESS S O L U T I O N S Walt Krumbach City of El Segundo Police Department 348 Main Street El Segundo, CA 90245 Dear. Walt Wellness Solutions is looking forward to the opportunity to work with the City of El Segundo and the El Segundo Police Department We are willing to extend the same pricing options to the City of El Segundo as had been offered to the Orange County Fire Authority (as stated in the WEFIT Exercise Physiologist Contract). Our contract with the OCFA stipulated on -site hours at 32 hours per week for an annual fee of $80,000. Wellness Solutions proposes to provide 40 hours of on -site service to the City of El Segundo and the El Segundo Police Department, beginning in February 2006. The OCFA equivalent pricing for the El Segundo PD would be $100,000 per year (for program staffing and Wellness Solutions' support) Wellness Solutions is willing to extend a discounted rate to the City of El Segundo -- so that all program related expenses, staffing and Wellness Solutions support will remain under $100,000 The pricing and program scope is included in the attached proposal. Our staff members have specific training and experience with municipal, police and fire departments -- both in the area of fitness testing and program development They are committed to helping municipal and police personnel set and reach their health and fitness goals Wellness Solutions believes that one -on -one consultations with direct health promotion guidance is the best way to effect long -term heath behavior change. Our uniquely developed and proprietary programs, combined with our professional staff -- offers the best environment for health improvement By partnering with public safety agencies as well as other organizations, we are able to identify individuals at high risk for developing lifestyle- related diseases, and implement a variety of programs, which can immediately impact the bottom line. We are very excited to begin working with the City of El Segundo and the El Segundo Police Department. Regards, RD" R rz U a v,, Ronda Ryan 078 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT 07-11 MEETING DATE February 21, 2006 AGENDA HEADING. Consent Agenda Consideration and possible action regarding funding related to the costs associated with the production and distribution of Emergency Preparedness materials to all El Segundo residential addresses Fiscal Impact $15,000 00 RECOMMENDED COUNCIL ACTION: 1) Approve funding for this project 2) Alternatively, discuss and take action related to this item BACKGROUND & DISCUSSION: In light of the recent natural disasters, hurricanes, floods, tsunami and the ever - present threat of an earthquake, Police and Fire officials determined that a program of informing each resident about Disaster and Emergency Preparedness was critical To facilitate the sharing of Information, it has been proposed that a packet of Information be physically delivered to each residential address This packet Includes information describing what the City will do In case of a natural or man -made disaster as well as what residents need to know and do in an emergency On February 2, 2006, the El Segundo Disaster Council convened and gave Its approval to the packet and its contents It is estimated that this project will cost approximately $15,000 00 for printing and related costs Residential distribution will be accomplished via the use of Police /Fire personnel, Retired Senior Volunteer Program (RSVP), service groups and community volunteers In the future, the information packet will also be made available to the El Segundo business community ATTACHED SUPPORTING DOCUMENTS: Emergency Preparedness Information Packet FISCAL IMPACT- $15,000.00 Operating Budget Amount Requested. $15,000.00 Account Number- 001 -400- 2901 -6244 12 079 I I I 0 0 I a Aft I I I Ifs q St G'C Elected Officials Kelly McDowell Mayor John G Game., Mayor Pro Tem Jim Boulgandee, Council Member En. K B ... h, Council Member Can Jacobson, Council Member Cindym.desen, City Clark Ralph Lamphere, City Tresaurer Appointed Officials Jeffrey Stewart, C(ty Manager MarkD Rene toy, City Attomey Department Directors Bret Plum., Administrative Services Norm Angelo, Fire Chief Debra Brighton, Library B Cable Servio. Ssimone Jug,., Planning and Budding Solely Jack Way( Police Cher Stools Mancini, Recreation B Parka Steven F mm, Public Works www elsegundo org Dear Resident, In light of recent natural disasters that we have seen broadcast on the news, you probably have a growing awareness of the Impact a disaster can have on a community You may also be concerned about the possibility of a disaster striking El Segundo Preparing for a natural disaster or other emergencies is a top priority for the City of El Segundo We have spent many hours preparing disaster plans, training our employees and volunteers, running drills, and ensuring that we are prepared for any emergency that may affect us Our goal Is to reduce the Impacts felt as a result of an emergency You probably have also been thinking about what would happen If a disaster hit El Segundo Are you are fully prepared"> How should you prepare? An Important part of safely surviving a disaster Is to be prepared for anything that might impact our community We have outlined some important steps and provided you with critical information that you should read carefully, so that you and your family will be prepared for emergencies 1. Be Prepared: Know the potential disasters that may Impact you The City of El Segundo's Emergency Operations Plan Identifies the disasters with the highest risk of occurrence In El Segundo as • Earthquake • flood or storm • urban fire and /or explosion Other emergencies with a risk of occurrence In El Segundo include • hazardous chemical spill or release • violence in the workplace or schools • terrorist attacks 081 There is a potential impact either direct or indirect from surrounding South Bay Cities or the greater Los Angeles metropolitan area • Terrorism — Los Angeles International Airport • Tsunami • Dam failure • Aviation Emergency • Mass Transportation Emergency (rail or cargo) To be prepared for an emergency you need to familiarize yourself with the potential hazards including the hazard signs and warnings Attached to this letter are additional materials that can help prepare you for a disaster Review these materials, formulate a disaster plan with your family, and prepare your survival packs and grab `n go bags Please do it today 2. During a disaster: El Segundo has an AM Radio Station (AM 1040) located at the center of the city The radio station is tested regularly In an emergency turn on your battery powered AM /FM radio and /or television and listen for emergency instructions It is important to have a battery- powered radio because of potential power failures The Emergency Alert System (EAS) may also be activated and will give you instructions Local AM radio stations will pick up emergency warnings, so this is the best place to turn to for information For a list of EAS stations and ways to receive information during an emergency, please refer to the EAS handout Do not call 9 -1 -1 for information Police, fire and city officials will be busy handling the emergency Please turn to your radio and community cable channels 3 and 22 for information directly from the city Remember, during some emergencies cell phone use will be impossible Have important phone numbers for your family and friends printed down rather than lust stored in your cell phone memory 3. Use official information to decide how to stay safe: Listen to the official information being broadcast over the radio and decide where you need to go in the case of an evacuation Detailed action steps and information will be broadcast over the emergency alert systems Take your grab `n go bag (see the attached handout "Grab `n Go Bag) with you to a designated shelter as they are established Shelters may be established in buildings that have been inspected and declared safe for occupancy after the emergency Many proposed shelter sites within El Segundo could be severely damaged in an earthquake so you should be prepared to provide your own shelter for at least 3 days to one week at a minimum 082 In the case of a tsunami or tidal surge, you should evacuate the coastal areas immediately adjacent to the surf In El Segundo, move at least 1/4 mile away from the beach and seek higher ground at least 150 feet above sea level You may be advised to shelter -in -place Shelter -in -place means that you should stay indoors, closing all windows and doors and turning off air conditioning and heating appliances, remaining out of harm's way The handout titled "Three -day Survival Pack" lists important items to have at your home 4. What the City is doing to prepare for disasters: The City of El Segundo considers emergency preparedness to be a top priority We are taking every step possible to ensure that the community is prepared for any type of emergency, and ensuring that El Segundo residents understand that each person in our community needs to take individual responsibility and take steps for ensuring their immediate survival needs (food, water, and shelter) and be self - reliant for at least 3 days, and up to one week This means having an emergency plan, having a personal readiness kit, and supplies on hand before an emergency It also means having a plan to reunite with your family after the emergency if they are separated You should have a pre - designated out -of -state phone contact as part of this plan Parents with children attending schools should contact the district for information related to disasters that occur during the "school day" On a daily basis, the City of El Segundo works with the county, state and federal government agencies to coordinate emergency preparedness In an emergency, we utilize a comprehensive mutual aid system that includes Los Angeles County Emergency Management, State of California Office of Emergency Services, and Federal Emergency Management Agency Our city personnel are trained in how to properly implement this system The City has a comprehensive Emergency Management Program that includes all elements necessary to respond quickly and effectively to major emergencies These elements include an Emergency Operations Plan, Emergency Operations Center, Emergency Management Team, trained and equipped public safety responders, and a Public Education Program The Community Emergency Response Team Program (CERT) is an all - volunteer organization sponsored by the El Segundo Fire Department and coordinated through the Emergency Management Office CERT provides information and training on disaster preparedness, provides leadership and coordination during an emergency, and assistance to help victims recover from an emergency The Radio Amateur Civil Emergency Service (RACES) is made up of volunteers who are FCC licensed Amateur Radio operators They have been trained to assist the City of El Segundo during times of emergency and disaster, providing backup emergency 083 communication in case of radio or telephone failures Please read over the attached information carefully and take action to prepare yourself and your family Additional emergency preparedness information can be found at the following websites The City of El Segundo www elsegundo org El Segundo CERT www, elsegundo org/ RACES www elsegundo org The American Red Cross www RedCross org Seismic Safety Commission www seismic ca gov The Governor's Office of Emergency Services www oes ca gov FEMA www fema gov National Weather Service www nws noaa gov We hope this information is helpful Please read it carefully and make sure your friends, family and neighbors are well - informed Due to limited resources during an area wide disaster, you may be on your own for the first 72 hours The actions you take will help ensure your family's survival Jack Wayt, Police Chief Jeff Stewart, City Manager Kelly Mc Dowell, Mayor, City of El Segundo Norm Angelo, Fire Chief 084 Emergency Alerting System (EAS) Previously known as the Emergency Broadcast System (EBS) The Emergency Alerting System (EAS) is the recognized system that government uses for disseminating emergency information to the public EAS is a network of public broadcast stations and interconnecting facilities authorized by the Federal Communications Commission (FCC) to operate in a controlled manner during wartime, or during a state of disaster, or national emergency The system is voluntary in cooperation with local media (television and radio broadcasters) The EAS system is designed to provide a communication link between government authorities and the public Priority for use is 1 2 3 4 Presidential messages (wartime and incidents of national significance) Local programming State programming National programming and news The local EAS /EBS Radio Stations for Los Angeles County are KNX 1070 1070 AM PRIMARY KFWB 980 AM PRIMARY WPWA 745 El Segundo 1040 AM The local EAS Cable Television Stations for Los Angeles County are El Segundo Cable Channel 3 El Segundo Cable Channel 22 KCBS — Los Angeles 2 KNBC — Los Angeles 4 KABC — Los Angeles 7 KCAL — Los Angeles 9 FOX — Los Angeles 11 I i Within about 10 minutes all local radio stations will pick up emergency warnings Television stations are expected to take as long as one hour to post warnings Each family, business, and school should have a battery powered AM /FM radio that is part of their Disaster Kit This will be the only source of news and emergency alerts should the power go out as it usually does in an earthquake and many other disaster situations The City of El Segundo recommends that all El Segundo residents assemble a Disaster Kit that can sustain your family for a minimum of 72 hours (3 days) You will need one gallon of water per person per day, food, flashlights and batteries, AM /FM radio, blankets, change of clothes, copies of personal documents such as drivers license, social security card, insurance documents, and prescription drugs El Segundo sits directly on the Newport- Inglewood and Palos Verdes Fault Zones making it vulnerable to a large - scale earthquake El Segundo is surrounded by many other natural and technological hazards, and potential terrorism targets adjacent to the city Every resident should get prepared for disasters' Preparedness Saves Lives! Join the ESFD Community Emergency Response Team (CERT) Program For more information, call 310 - 524 -2252 085 El Segundo Emergency Warning Systems Emergency Notification of Employees, Volunteers and The Public The LOCAL W_ ARNING POINT for the City of El Segundo is the Fire Department and Police Department. The RESPONSIBLE PARTY for local warnings Ices with the On -Duty Fire Battalion Chief and Police Watch Commander Supporting organizations include Fire Department, Emergency Services, and City Administration and the Public Information Officer TYPE OF WARNING DEPARTMENT RESPONSIBLE Emplovees with radios should Police, Fire, Public Works and RACES be alerted by City department radio system _Employees without radios E -mail will be used for on -duty employees Department phone lists will be utilized to recall off -duty employees If phones are inoperable, employees are to care for their families and then automatically report to their work sites Emergency Operations The Police Dispatch Center is responsible for phone activation of the Center (EOC) Employees City's EOC CERT & RACES Volunteers If phones are inoperable, volunteers should care for their families, neighborhoods and then automatically respond to their pre - designated staging area How will The Public be notified and warned of an emergency? Emergency Alerting System Public Information Officer (EAS) AM /FM radio (previously (See back of page for EAS radio stations ) known as the Emergency Broadcast System -EBS) Television & cable television Public Information Officer Community Cable 3 & 22 Vehicle public address Police Department and Fire Department Safety vehicles systems Vehicle with sirens Police, Fire Safety vehicles Door -to -door canvassers Police Department is in charge, may utilize other City Departments and /or volunteers to assist Handout printed material such Police Department is in charge, may utilize other City departments as flyers and /or volunteers to assist Non - English speaking Police Department and Public Information will enlist either City employees that speak the required language or obtain assistance from other allied agencies Hearing Impaired Public Information Officer work with the television stations using closed caption television, Community Cable Channels 3 and 22 may put warnings on in sign language, door -to -door canvassing may be used WE w 3bw E aU 0 o�rC.U� U ° o b Go y (d y F U i F �t i. w uu � U o� v U U1 C W ti N d 4 E TW A w .d O � U O � E� (U ;E TC„ W F p � y d LA s _ d' o G 'c r U 5 �C Z w� o GL W W N O O C4C4zQco@ AU�AJ>>C'n zz�z�Q: C�7C7MC7�w E W W W N ro Y co N y C w ct o O Q O o aEi � � G Y 0 -0 °ECGmo o V! Q. ov W O CL T It r. E - li. C O 0a bA Y U C N o v O N p T .0 U o E rice Croce C 0.l co u ro C. N O Z, C V G E V� b O w N N N HO y C C 0 C u �t i. w uu � U o� v U U1 C W ti N d 4 E TW A w .d O � U O � E� (U ;E TC„ W F p � y d LA s _ d' o G 'c r U 5 �C Z w� o GL W W N O O C4C4zQco@ AU�AJ>>C'n zz�z�Q: C�7C7MC7�w E W W W N ro Y co N y C O 0 O Q O cu Y 0 -0 o o - � N v O T p T .0 U o E G v C 0.l co u ro C. N O Z, C GO E C U C N O C o w A. C T N O T b O 'o C N v ro w w ,- w Q d 'O ya H E ro ro cd 3 o 0 W o G o o E ro> ro W o a E o o m B N O y N y C� j E O 'Q U C° U a N o Y Q E i CO 7 qj G cwEd ro v C z. 0$ v �y N w0 v-. ,O„ i. Y cYC O V�Yj N N T C a a> O° UFO p. o C aCi E N CT, E a }T C> ro m _< > C x ro u N ro u e ro m x C m ro a E c az � N U ClZ 0 u y-+"— .b O 4 A Cd w v a C7 3 o a o w 51 d d Cad a o '✓ w aJ w °bd A C Q.) U) m U -° o Cd V) u U C4 co b U, U° va7i 7ti .7 a U •o C A C) a o p > a 0 U uR:^dh r aJ 4r +- O er, O U A � y 0 C) 0 0 O o � s~ U G � C'') o O U � � d w � d � a O C 0 0O0 c r-I ON 14 N M Cd 4J a 41 1 0 o q o ;; a m U p G'145 >'> A� B O Cd cd +J q b cd O N .: 'cd y+ Cd P N rn z d o x 4+ F Z Z z = N J ti ro s d A w U U a Cd Mid U) s~ Uw a �Q) d o cd Cd Cd o f y o+ b b s m° 3 W o -cl y % > p a C E V) v w o w o 0 bA N M_ pp 3 w N VJ rn oo w N Cd B: co Ba °u n.° 3 � ai U R4 bAC w f u d W w Cd Cd o atii a H m �d ? Ui w Cd bp N N A Cad >) Cd u F' U 3 41 U u Cd U "oQ b ti v °' v cn a ° u E a o m D, u u _ co co � � o cwd � � � � � N � � � `� r✓ p � bA � cd C � �, cd cd CO O d E N A U C C D Cd U F O A N o °�Ln �d � � o 75 A o o o d 0 o a o m o o N U ON U U _ p N W 1 .x' a' o Cd 4J a 41 1 0 o q o ;; a m U p G'145 >'> A� B O Cd cd +J q b cd O N .: 'cd y+ Cd P N rn z d o x 4+ F Z Z z = N J ti ro s d A w U U a Cd Mid U) s~ Uw a �Q) d o cd Cd Cd o f y o+ b b s m° 3 W o -cl y % > p a C E V) v w o w o 0 bA N M_ pp 3 w N VJ rn oo w N Cd B: co Ba °u n.° 3 � ai U R4 bAC w f u d W w Cd Cd o atii a H m �d ? Ui w Cd bp N N A Cad >) Cd u F' U 3 41 U u Cd U "oQ b ti v °' v cn a ° u E a o m D, u u _ co co � � o cwd � � � � � N � � � `� r✓ p � bA � cd C � �, cd cd CO O d E N A U C C D Cd U F O A N Preparedness Pact Sheet City of El Segundo fire Department Emergency Services Division A 45 -60 Gallon Roller Garbage Can will provide adequate storage for 2 people for 3 days. 1 or 2 of these cans can sustain a family of four for 2 -3 days. Don't forget a change of clothes (jeans, shirts, and socks), hard -soled shoes, and inspection of supplies every 6 months. Dry goods - granola bars, and other scaled food can be stored for a year or more. i M 2 -3 Day Disaster Kit • Can Opener • Canned Foods • Plastic Containers • Paper Plates • Plastic Knives & Forks • Camp Kit — Dishes • Watei Packets • First -Aid Kit • Water Storage Containers ❑ AM Radio & Spare Batteries ❑ Flashlights & Spare Batteries Fire Extinguisher Tools • Gas Shutoff Wrench • N95 Face Mask • Leather Gloves • Solar Shower 3 Sanitation Supplies • 5- Gallon Bucket (Toilet) • Toilet Paper • 55- Gallon Trash Bags • Hand Sanitizer • Household Bleach • Medicine Dropper n4 Shelter LLJJ o 3- Person Tent o Sleeping Bags o Tarp (ground cover) o Blankets Don't forget a change of clothes (jeans, shirts, and socks), hard -soled shoes, and inspection of supplies every 6 months. Dry goods - granola bars, and other scaled food can be stored for a year or more. i M CITY OF EL SEGUNDO EMERGENCY PREPAREDNESS MAKE A PLAN BUILD A KIT GET TRAINED VOLUNTEER GIVE BLOOD EASY STORAGE EMERENCY PREPAREDNESS KIT Emergency preparedness kits are designed to be the basis for some of the supplies that may be needed to have available when an emergency or disaster happens While the materials included in the kits are a good start, there is no kit that can provide all the supplies that individuals may need in an emergency Your kit should be customized based on your own personal needs Additional contents could include Clothing and Bedding G At least one complete change of clothing and footwear per person Oeans, shirts, socks) ❑ Sturdy (hard sole) shoes or work boots ❑ Seasonal weather gear ❑ Blankets or sleeping bags ❑ Hat and gloves ❑ Thermal underwear Tools and Supplies ❑ Flashlights and extra batteries G Battery operated AM radio and extra batteries ❑ Whistle ❑ 2 -3 person Tent ❑ Fire Extinguisher ❑ Mess kit, or paper cups, plates and plastic utensils ❑ Non - electric can open, utility knife ❑ Small Toolkit ❑ Crowbar or pry bar ❑ Duct Tape ❑ Matches in waterproof container ❑ Aluminum foil ❑ Paper, pencil ❑ Medicine dropper ❑ Shut -off wrench, (to turn off household gas and water) ❑ Plastic sheeting or all weather tarp ❑ Map of area ❑ Plastic storage containers Sanitation ❑ 5- gallon Bucket (Toilet) 1-1 55 gallon garbage bags L' Zip Lock Bags L Toilet paper, towelettes Soap, liquid detergent C Feminine supplies 1 Plastic garbage bags, ties I Plastic bucket with tight lid ❑ Disinfectant, hand sanitizer ❑ Household chlorine bleach Water ❑ Store one gallon of water per person per day (two quarts for drmking, two quarts for food preparatipn /sanitation) Note Hot environments and intense physical activity can dramatically increase the amount of water that a person needs to drink Food ❑ Ready -to -eat canned meats, fruits and vegetables ❑ Canned juices, milk, soup (if powdered, store extra water) ❑ High energy foods - peanut butter, jelly, crackers, granola bars, trail mix ❑ Vitamins ❑ Comfort/stress foods- Cookies, hard candy, sweetened cereals, instant coffee, tea bags Special Items ❑ Pack some money in an envelope - $50 00 to $100 00 in small bills and loose change (ATM's won't work) ❑ Medications (both prescription and non- prescription) that you take, including pain relievers, stomach remedies, etc (Ask your physician or pharmacist aboubstoring prescription medications) ❑ Extra eyeglasses ❑ Important family documents (in a waterproof, portable container) ❑ Inventory of valuable household goods, ❑ Important telephone numbers ❑ Entertainment- games and books ❑ Supplies for persons with special needs, such as infant, elderly or disabled persons ❑ Family or workplace disaster plan ❑ DO NOT STORE HAZARDOUS CHEMICALS WITH YOUR SUPPLIES — IT WILL CONTAMINATE YOUR CACHE 0j('J Water Purification Water Preparedness Fact Sheet City of El Segundo Fire Department Emergency Services Division The storage and purification of water are vital issues in the grand scheme of disaster preparedness It is important to know how to store water properly before disaster strikes and even more important to know how to purify water after a disaster Here are some important tips to help you Storage • Store water in thoroughly washed plastic, fiberglass or enamel -lined metal containers • Never use a container that has held toxic substances • Plastic containers, such as soft drink bottles are best You can also purchase food -grade plastic buckets or drums • Seal water containers tightly, label and store them in a cool, dark place. • Adding oxygen by pouring water back and forth between two clean containers will improve the taste of stored water • Replace the water every six months Purification - General: While the storage of water is fairly simple and straight forward, water purification is a bit more complex In addition to having a bad odor and taste, contaminated water can contain microorganisms that cause diseases such as dysentery, typhoid and hepatitis You should purify all water of uncertain purity before using it for drinking, food preparation or hygiene There are many ways to purify water None is perfect Often the best method is a combination of methods Boiling and disinfecting will kill most microbes but will not remove other contaminants such as heavy metals, salts and most other chemicals Distillation will remove microbes that resist boiling and disinfecting plus heavy metals, salts and most other chemicals Before purifying, let any suspended particles settle to the bottom, or strain them through layers of Paper towel or a clean cloth Purification - Boiling: Boiling is the safest method of purifying water Bring water to a rolling boil for 3 -5 minutes, keeping in mind some water will evaporate Let the water cool before drinking Boiled water will taste better if you put oxygen back into it by pouring the water back and forth between two clean containers 091 Purification - Disinfecting • You can use household bleach to kill microorganisms Use only regular household bleach that contains 5 25 percent sodium hypochlorite • Do not use scented bleaches, color -safe bleaches or bleaches with added cleaners • Add 16 drops of bleach per gallon of water, stir and let stand 30 minutes If the water does not have a slight bleach odor, repeat the dosage and let stand another 15 minutes • The only agent used to purify water should be household liquid bleach Other chemicals, such as iodine or water treatment products sold in camping or surplus stores that do not contain 5 25 percent sodium hypochlortte as the only active ingredient, are not recommended and should not be used Purification - Distillation. • Distillation involves boiling water and then collecting the vapor that condenses back to water The condensed water will not include salt and other impurities • To distill, fill a pot halfway with water • Tie a cup to the handle on the pot's lid so that the cup will hang right - side -up when the lid is upside -down (make sure the cup is not dangling into the water) and boil the water for 20 minutes • The water that drips from the lid into the cup is distilled 092 Grab `n Go Bags Have a Grab 'n Go Bag for each person in the house Keep it by your bed :, t If you need to evacuate, grab your bag and go ;� Adult Bag • Flashlight, batteries, and light sticks • Portable radio and batteries • Keys (house and car) • Money (coins and bills) • Glasses, contacts lenses and solutions • Medications (at least one -week supply) • Comfortable shoes, two pairs of socks • Comfortable clothing (sweats, extra underwear) • Jacket or sweatshirt • Whistle (call for help if trapped) • Pocket knife • Paper and pencil • "Okay" and "Help" signs (provided by CERT) • Emergency phone list, out -of -state contact # • Lists of people to notify if you are inured • Copies of important documents insurance, identification, social security, etc • Small first aid kit • Toilet articles comb, toothbrush, toothpaste, soap, washcloth, face towel, shampoo, lotion, razor, lip balm, emery board, nail clipper, sanitary products, tissue, sunscreen, etc • Toilet paper • Zip -lock bags, plastic grocery bags • Good book, playing cards, crossword puzzles • Work gloves, several pairs of latex gloves • Blanket • Plastic ground cloth or tarp • Dust mask (M -37 or particulate rated) • Crow bar (may need to remove debris) • Drinking water — store in a separate place (minimum one gallon per person, per -day) • Food (non perishable, cans or air sealed wrap) • Snacks (granola bars, trail mix, peanut butter) Seniors or Disabled Bag iQ These items are in addition to the Adult Grab 'n Go Bag • Prescri +ions for e e lasses • Food for special diet needs • Batteries for hearing aids, wheelchair, etc • List of style and serial # of medical devices • Special supplies oxygen, catheters, etc p Yg (not older than one year) • Personal sanitary items (Depends, disposable bags, ties, wipes) • For guide dogs see Pet Grab 'n Go Bag Infant and Toddler Bags These items are in addition to the Adult Grab 'n Go Bag • Formula, disposable bottles, nipples • Diapers and wipes • Instant baby cereal • Bowl and spoon • Sunscreen • At least two changes of clothes • Light jacket • Thermometer • Medicine dropper • Pedialite, electrolyte replacement solution • Tylenol, Triaminic and other medications • Firm soled slippers or shoes • Toys, books, stuffed animals • Authorization to Consent to Treatment of Minor Form, completed 093 Keep your Pet Grab 'n Go Bag in an easily accessible location near your own emergency supplies 0 J fjyL\ • Food, water — 3 -day ■ ID tag should always be on pet Pet First Aid Kit supply for each pet ■ Extra name tag ■ Scissors • Bowls - non - spillable ■ License number ■ Gauze pads • Collar and leash -for ■ Pet carrier or crate for each pet labeled with pet ' Wipes dogs and cats and owner's information (keep near your bag) ■ Instant cold pack • Muzzle . Name, address and phone number of ■ Adhesive tape • Poop scooper, bags veterinarian, animal control agency and Tweezers • Treats, toy shelters Soap • Blanket, towel, or • People to contact to take care of the animal ■ Antiseptic cream newspaper for ■ Vaccination and medical records Keep ■ Eye drops warmth inoculations current In an emergency, pets may come in contact with diseased animals ■ Allergy or other special instructions Car Emergency Kit ■ Water • Food (canned, dehydrated, snacks) • Sweater or jacket, extra clothing • Comfortable walking shoes • Money (coins and bills) • Flashlight (extra batteries) • Blanket • First Aid Kit (bandages, gauze, etc ) • Pocket knife • Matches (waterproof) • Flares • Fire extinguisher • Work gloves • Jumper cables • Pencil and paper • Tools (screwdriver, pliers, wire, crowbar, rope, etc ) • Emergency phone numbers, including your contact person • Maps of your most often traveled routes • Personal items — eyeglasses, toothbrush and toothpaste, soap • Special needs — medication, diapers, infant formula, etc • Favorite book, crossword puzzles or games tissues, hand wipes, toilet tissue, etc 094 Z CW L C° e W O W C U. 0 Z W N 1 W I W U z E C L d �L L d �e � 0 0 c c d c � � u L L L {Ty u d V F' � h h Y e u b u G H R u U u � Q� �?S r � u u h L m d L m v V y b0 vi ao d h u � u o7 C Pa E E a= o ago rn o vmi m° L m a� ) m m N� m c p E —O O z 0 Ln U1 m a c o o m m o Ly o S, c w w — S,- O =°• O S~ > N �.-+ O m m E -c 0 o �° `o co m 3= c w a c m a m h€ m N m `m aci -0 Y S] m C a N C m A m N E V °` L C N VJ m O E 0. m m m� Q a' N >` Q E y N E3 Lu v v ° m E �° °- - a W V c ° y O a aN w `� 0 m E Uc l o °mC m . y N d ° m ° E @ L L m~ E E o ° C > U O E 00 ouE ° N O O .2 n c ° C W A W y m Ey 3 W > S E p G aVU W l . cu- c N mn E Y ao'i C T m E W o N m n E m W W 0 °° LD ° W E w Lm a� s c E� a of L F-a -0 3 > a�w nano` OU m `o cH:a? mU F- nU o. BUSINESS REPLY MAIL EL SEGUNDO FIRE DEPARTMENT ATTN: EMERGENCY SERVICES / CERT 314 MAIN STREET EL SEGUNDO, CALIFORNIA 90245 N eY N O � L 0 W N ev e W ' iFn ra in 7 u w�l ri �y,ACnSC� M i� Qa (ter c7 w E cn W ra W O C N U AFFIX PROPER POSTAGE STAMP HERE 095 F 4 G� �. W = i W z Fob= w O z LLI Q I W U z E C L d �L L d �e � 0 0 c c d c � � u L L L {Ty u d V F' � h h Y e u b u G H R u U u � Q� �?S r � u u h L m d L m v V y b0 vi ao d h u � u o7 C Pa E E a= o ago rn o vmi m° L m a� ) m m N� m c p E —O O z 0 Ln U1 m a c o o m m o Ly o S, c w w — S,- O =°• O S~ > N �.-+ O m m E -c 0 o �° `o co m 3= c w a c m a m h€ m N m `m aci -0 Y S] m C a N C m A m N E V °` L C N VJ m O E 0. m m m� Q a' N >` Q E y N E3 Lu v v ° m E �° °- - a W V c ° y O a aN w `� 0 m E Uc l o °mC m . y N d ° m ° E @ L L m~ E E o ° C > U O E 00 ouE ° N O O .2 n c ° C W A W y m Ey 3 W > S E p G aVU W l . cu- c N mn E Y ao'i C T m E W o N m n E m W W 0 °° LD ° W E w Lm a� s c E� a of L F-a -0 3 > a�w nano` OU m `o cH:a? mU F- nU o. BUSINESS REPLY MAIL EL SEGUNDO FIRE DEPARTMENT ATTN: EMERGENCY SERVICES / CERT 314 MAIN STREET EL SEGUNDO, CALIFORNIA 90245 N eY N O � L 0 W N ev e W ' iFn ra in 7 u w�l ri �y,ACnSC� M i� Qa (ter c7 w E cn W ra W O C N U AFFIX PROPER POSTAGE STAMP HERE 095 F 4 G� you are interested in attending a CERT Team class, please contact the City Of El Segundo's Emergency ervices Coordinator at (310) 524 -2252 or clip this interest card and drop it into the nearest post office box The mergency Services Coordinator will contact you at a later date IAME: AGE: LDDRESS: CITY: ZIP: )AYTIME PHONE NUMBER(S): -MAIL ADDRESS: tEQUIREMENTS FOR VOLUNTEER CERT TEAM MEMBERSHIP: Minimum age for consideration is eighteen (1 S) years upon completion f training Candidates should be in generally good health and subject to work in undesirable conditions Prospective CERT Team iembers may be subject to a thorough background investigation by the EI Segundo Police Department, and swear an oath as a Disaster ervice Worker (DSWI under the Governor's Office of Ememencv Services (DES) in accordance with CCR Title 19 Division 2 .?-I- Q a; ) F- 0 � 0 5�� e s C� � E E o -`n '^ [U- 5 v_� ` w R o L E w ° a Q W C m c o o Z �i a aci C Q j CL) e' m �,:> m o m c m V ``" 2 N _2 U p° y C .a' E N m O O C C C Q CO d N U N L° l9 N N N ti E c vo-i o e n_. E W w U 0 E m E 3 °� c d w N LU m a N °- N" N `� U N L c a= E m c s a o n 3¢ 2 .� E Ln U c = Z' w 3 a ai -' N U N m c N` o o� c-0 m t- ° 'o-' m W w m o c U -NO o D E aN`ni N o c Z' ° N- U a L a o v o a m W- m o x c m v`ni `m w s n L ... L (9 O T N t Q N M 15 N G >. Y= O 'O > U OJ E to C 3 V N c o}.Q U Ly p-'G O N 3 0° U �- rn N C N aEni c`° Z v o E a�i 3 E ou o f a U m m t 0) °c} E N CO m N ro m " n> U o m d -o U E == `o E= o Eo c w_ i- U ` 2 N E y" aci c= x F` h v, E E m E v E w win o° a� �. c -. ° c Cr h m n o �+ `° c o E U y aoi -°E > vi .o o - c Ln m ra'`n 'o E c °' m U m c,`.� o Q m a-Oi t U cn m o d e F- rn` N c F- w N �' a v m �- N 3 c ro E o t n d c° a wo °LN-. `o aEi c W 1° `m 00 y E e' -�'° c d ° aoi .°� 'c^ o `n U_ m ° N a c c c° �, a' c "O c �o a' a ° w E 3 w E" c E N a> > m °n v E 20 it m -NO rn .° Z F- `o °? .� U F- O M °U N U ti 0 12 E d N E CtY W U N C Cn _-� M n C N N ' = MW W " - C C O _ M o U 21 o N m n o E cNi aoi N c m` U E Y N° LL N N O_L N N� t6 „t,., N N Q c E rn s E O [6 c N U If '� iv E~ _ai c ili p° E c �° o m a U p, pd Q Q � 'NO L �j C -O LL U C L E O } E 2 N N° N o M C m p ° c N 0 n N LL > O J 1 CA n O Lr- m= a O N O to 'C O N L.. N O rn Lu 3 `o to =L LL N w U C N tO U -2 =o L m M E N o .n € s t o 3 L O N Q W O O N U y N E L O 0- �W U L N N U y Ez N L y> 0 ._ m rn o f ~ N a^ E 3° E2 E N ,C ""' C .._ O C5 t9 U N �` N d ° O N U N N N lv Q =O C m lL m n w M O� M N 0 n m° C �= f0 O N O V O N N N O} N lV LL v N L E N C U N O E C N L C N N E .�+ ~ M E d� UJ N N N F- N .O U) W >. U G O w !EO E N C C N 'o E v E a a s y c `n N LL °l N- f6 c o w M m w - E ° w 2 a c Nw y E W H ` 4 a N 3 LL W ¢,n a-o U o' )) `O o-o EARTH EPAREDNES BEFORE THE SHAKING STARTS - Prepare Your Family El Know the safe spots in each room Against inside walls, under tables, desks, or in supported doorways Know the danger spots Windows, mirrors, hanging objects, bookshelves, and fireplaces Practice drills Physically place yourself in safe locations Have an evacuation plan and safe meeting place outside Learn First Aid and CPR from the American Red Cross Prepare Your Home Learn how to shut off gas, water, and electricity (but only if lines are damaged) Secure water heater and appliances that could move enough to rupture lines Secure hanging plants and heavy picture frames or mirrors (especially over beds) Close drapes over windows at night Put latches on cabinet doors to hold closed during shaking Keep flammable or hazardous liquids such as paints, pest sprays or cleaning products in the garage or outside shed (out of children's reach) Maintain emergency supplies for a 72 -hour period, i e , food, water, and other supplies, including a flashlight, portable battery- operated radio, extra batteries, medications, first aid kits, fire extinguisher, clothing, emergency numbers, and copies of important documents DURING THE SHAKING - If indoors, stay there Get under a desk or table, or stand in a doorway If outdoors, get into an open area away from trees, buildings, and power lines If driving, pull your car to the side of the road and stop Avoid overpasses or power lines Remain inside the car until the shaking is over If in a high -rise building, stay away from windows and outside walls Move to an interior wall or get under a table or desk Do not use the elevator Do not run outside J If in a crowded public place, do not rush for the doors or exits AFTER THE SHAKING STOPS - J Check for injuries Apply first aid Do not move seriously injured persons unless in immediate danger Do not use the telephone unless there is a severe injury or fire Hang up telephone if off the hook Check for gas and water leaks, broken electrical wiring or sewage lines If there is damage, turn utilities off at the source Check food and water supplies Emergency water may be obtained from water heaters, melted ice cubes, toilet tanks, and canned vegetables Turn on your portable radio for instructions and news reports Cooperate fully with public safety officials Do not use your vehicle unless there is an emergency Keep streets clear Be prepared for aftershocks Don't panic, stay calm and lend a hand to others For more information on disaster preparedness, contact the El Segundo Fire Department, Emergency Services Office at 310 524 -2252 097 EL SEGUNDO DISASTER PREPAREDNESS SURVEY OF CITIZEN RESOURCES Please complete the below survey by circling all the responses that apply to you and your family members. The information will be kept confidential. The survey may be mailed or dropped off to: Laurie Risk, El Segundo Police Department, 348 Main Street, E/ Segundo, 90245. (Only one survey per address please) 2 3 0 5 Do you or any person(s) in your household have medical training? Doctor Nurse Basic EMT Other Is anyone licensed or certified as a Budding Contractor Budding Inspector Carpenter Electrician General Contractor Structural Engineer Number of persons and what specific field(s) Is anyone trained in First Aid Heavy Equipment Operation Shelter Management Disaster Preparedness Red Cross Operation Hazardous Materials Search & Rescue Number of persons and what specific field(s) Do you have access to any specialized equipment that may be used during an emergency, or for rescue operations? 4 -Wheel Drive / Pick up truck Construction Equipment Other Do you have at or near your home a Generator Heavy Construction tools Flat Bed trader Hoists /Jacks Generators Large Fuel Supply If yes, what type_ 6 Does your household have access to any special communications equipment? 2 -way Radio Satellite Phones Ham Radio UHF Radio If yes, would you volunteer your services to operate it in an emergency? 7 Are you or household members interested in Neighborhood Watch and /or CERT (Community Emergency Response Training) Training? Yes No If you live in a multi -unit building, does your complex have a disaster plan? Are you interested in developing one? Yes No 098 9 What is the status of your basic household preparedness? _ Drinking Water (2 gallons per person per day) Non - Perishable Food (72 hour supply per person minimum) Out -Of -State Contact _ Shelter Supplies (Blankets, tents, batterylsolar camp lights) _ Flashlights and extra batteries _ Fire Extinguisher (ABC multipurpose type) Battery Powered Radio _ Heavy socks, shoes, gloves and clothing _ Sanitation Materials (bucket, trash bags, water, toweling, etc ) _ Important Documents and account information _ Pet supplies (food, water, cages) _ Prescriptions, glasses, hygiene products _ Tools and equipment (shovel, crow bar, etc ) Cash 10 Do you have any "special needs" that emergency workers should be aware of (mobility issues, specialized equipment such as oxygen supply, wheelchairs, etc )? If so, what are they Are you unable to leave your home on your own, or without assistance? Name Address Telephone Number Work Home Cell Commute Time To El Segundo From Work Hours Worked Hours NormallyAt Home (If a second member of the household is also responding) Name Address Telephone Number Work Home Cell Commute Time To El Segundo From Work Hours Worked 099 f L EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to purchase speed monitoring and traffic safety equipment manufactured by All Traffic Solutions for the El Segundo Police Department traffic division The purchase would piggyback on existing U S General Services Administration (GSA) Contract # GS- 07F -6092R (Fiscal Impact $37,600 from Office of Traffic Safety Grant ) RECOMMENDED COUNCIL ACTION: 1) Pursuant to the El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process, piggybacking on a GSA Contract # GS- 07F- 6092R, with All Traffic Solutions, a division of Intuitive Control Systems, LLC for the purchase of a programmable radar trader with instALERT Rapid Messenger and five radar feedback signs 21 Alternativelv discuss and take other action related to this item In November, 2005, the El Segundo Police Department was awarded specific grant funds from the California Office of Traffic Safety for equipment to be purchased to aid in the enforcement and reduction of speed on residential roadways and in school zones The Special Operations Division conducted research on the current trends and advancements in portable radar feedback signs and programmable message board trailers Based on the research of several vendors, it was determined that All Traffic Solutions programmable radar feedback signs and their portable programmable message board signs were unique to our needs and can be purchased under an existing GSA Contract through 2010 Over a two -month trial period the department evaluated the radar feedback signs from All Traffic Solutions and these signs met the expectations of the assessment team ATTACHED SUPPORTING DOCUMENTS: All Traffic Solutions Quote Photos Federal Supply Schedule Listing FISCAL IMPACT: Operating Budget. $0 Amount Requested: $37,604 33(previously approved during November 15, 2005 Council Meeting) Account Number: 001 - 400 - 3101 -8104 Project Phase: Reimbursable Grant loo I3 Feb 07 06 03:05P FITS a division of Intuitive Control Systems, LLC PO Box 10085 State College, PA 16805 Phone 814- 237 -9005 Fax 814- 237 -9006 Tax ID 25- 1887906 8142379006 P•2 f---- QUOTEND CURRENT DATE AGE NO 15121 02/07/2006 1 CUSTOMER P O -� �J SALES REP SHIIP DATE e- Synergy Quote Darren B Moriarty FILL TO SHIP TO. City of El Segundo City of El Segundo 350 Main St 350 Main St El Segundo, CA 90245 -3813 El Segundo, CA 90245 -3813 us US Phone 310 -524 -2339 Fax 310- 322 -2756 Duration: This quote Is good for 30 days from date of Issue Shipping Notes Unless shipping charges are specifically indicated, prices are FOB factory Shipping charges may apply Taxes Taxes are not Included in quote Please provide a tax exempt certificate or sales tax will be applied Warranty Unless otherwise Indicated, products have a 1 year warranty from date of sale Polemount batteries have a 3 month warranty Trailer batteries have a 6 month warranty Extended warranties are available at time of purchase & exclude batteries CUSTOMER NO PAYMENT TERMS SHIPPING PUSO M SHIP VIA INSTRUCTIONS 191129 Net 30 Days UPS - Ground QUANTITY UOM DIS EIPRICE DESORPTION PRIDE %a 4000261 1 EA 3,77300 3,77300 Trailer, ATS -5, White, IA incl bracket, 2nd pair batts 4000177 1 EA 3,88600 3,88600 SPEEDsentry 15PDS polemount incl, data, strobe 4000159 1 EA 7,73700 7.-(3700 instALERT Rapid Messenger 4000247 1 EA 34000 34000 Hitch mount, iA for 1 25 & 2" w/ trailer connector & hdwr 4000082 4 EA 3,47700 13,908 00 SPEEDsentry 12PDS polemount Inc!, data, strobe GSA Contract #GS- 07F -6092R SALE AMOUNT 29,64400 SHIPPING 1,540 00 SALES TAX coo Entered By Darren 8 Moriarty TOTAL. 31,224 00 101 Providing Safety by Awareness =a am am MW MIN MW ON am WIN MOR Mel N= Ow mm NOM NN Slower traffic Is safer traffic The SPEEDsentry radar speed display sign is an effective traffic calming device that provides unmatched flexibil- Ity to configure the system to meet the specific needs of your application This flexibility allows the same unit to be used with a variety of perfor- mance features and mounting options Ideal for work zones, school zones and residential areas, the SPEEDsentry is a cost - effective way to protect workers, children and pedestrians The SPEEDsentry Is designed with the rugged construction required for demanding environ- ments where durability and flexibility are critical It has a modular, upgradeable design with 12" or 18" digits The SPEEDsentry is available as a stand - alone, pole mountable unit This same SPEEDsentry can also be mounted on a SPEEDsentry trailer that can be purchased with the display or separately Work Zones School Zones Neighborhoods Pole Mounted o Trailer Mounted COD M v CD l�Mt 90 toil free 866/366 -6602 1 phone 814/237 -9005 fax 814/237 -9006 O www.alitraffiicsolutions.com S EED Pictures a Applications am am ow ease am am wo New ow mo am am NUNN am s try The SPEEDsentry provides a maximum In flexibility with many Interchangeable options Many of those options are shown below The same display can be moved among several vehicle, pole or trailer mounting options 12" digit display below school warning sign with a 4" round pole 12" digit display on square channel pole 15" digit display on trader wdh solar 12" digit display mounted on a portable, collapsible pole 12" digit display on vehicle trunk mount 18" digit display on trader with solar Multiple mounting brackets can be "permanently' installed in desired locations, so that the SPEEDsentry can quickly and easily be rotated amonq locations 12" digit display on vehicle hitch mount The trader is easily collapsed to its traveling / storage position If equipped with solar, the panel folds so that batteries will continue to charge while not in use 12" digit display on trailer with instALERT L&a e Interior control panel provides an environmentally sealed compartment for all electronics Programming is done with pushbuttons and an LCD menu screen The datalogging option comes with a permanent serial cable to avoid losing or forgetting the cable 18" digit display on trader without solar OWNS am 30= am WW NOM NOW am an am W= 90101 WAN mm am =a am toll free 866/366 -6602 • • phone 8141237 -9005 fax 8141237 -9006 Providing Safety by Awareness www.alltrafficsoltdions.com 103 Standard Datalogging: With SPEEDsentry's datalogging, collecting, outputting and analyzing data is simple and fast, allowing you to easily monitor traffic speed patterns and maximize enforcement effectiveness rn. �ss.>mrf ' ' Iii, �Gi�„ n +';,iaiJ ;l5ft �>i", uxw'yAgpri x�l au €i�S yyy N a+MWan 61 03003 iM _ 6 1 305/103 r -• p 3I1YA13i �R ]t 3] ib 3, 6�g 16'1 1 365/dU3 35 3! L15LBPJ 1331 15 �wi l 6£ m 5,15213 116 163] ]5 S+VIXYr , °a 1231 as ,� YI•+IIDfi BYi R Y19NG 1232 3] N6/dII1 i6ID p YIE/ffi3 1831 6�N5,eID 03' >J yl(ylti 1232 14 n 3,1YdR3 3M164IQi 1631 M 933 R 31169!3 123] 66 r'3 5,M[3 am 35 3`15, 12M 62 Yl6rdp{ 1633 12 3116 1s. L l�J 4,JM 3 011 45 115,2033 1210 31 �NSIA¢3 31N 1631 a 6 611 12 115/FII3 1211 11 116/dR3 1631 tI ta"115,i1m 012 Y y154Yp3 1211 50 111-53 9R M 115 11NdIli t6Z 15 P�1�l�M��Il'' ii ;24 M I;,- 31152N 011 34YAp 12tl O fai 5dEi 116xA1p 1636 12 y16� 161 ( p�t' tl ^i�, 016 386FQ3 1319 M Mi305/1013 613 11 11^ddID 1636 IS 2 +i 'K Yx a0 k'o 3/16233 1211 M }i;ID9M3 019 IB NY2313 3116 1633 56 e+ 1) w K - 1210 12 16�3g5/ta3 9® M 11i= 1218 54 306 1630 m 3I16'd6i 1631 U n++9+9W9�n3M3w at ., _ _If3N5/YOi 05] 33 1SM,3 1219 8 lia/ 1630 55 a 395A¢i 051 23 y1sry 1258 13 Y9i3,15AIi 051 LI6 1630 62 +� 25 ylyp23 1252 45 9lrtna�6.�.mlr�' 3h -NdIIi 1639 A, This quick summary highlights key Save the raw data you lust downloaded to a file name of speed and count information your choice This raw data is saved in a CSV format and including average vehicle speed can be analyzed using your preferred spreadsheet program NOTE The vehicle speed analysis page and vehicle count page are not included with the standard datalogging Enhanced Data Analysis Upgrade: Now you can collect an approximate vehicle count, tracked by hour by day In addition, it provides a simple to read speed analysis summary 1;i nw..3..ixw..o.f Cf�Ii3iai4 ' q IMd1 MYiY'Milr iM i5,# n� n••} 5M i5 6 � mwnaw �rww Y +M+' 294 ii a res +n n + m. 1+41 ,r '9•# 6% %@ %Iii %R W , ' M•.. � q, a ri i o T' tl1R r 4• if li ii > i N N n IR IM ,N yq ipi t a Y. e9N q zV X u 2 1M 11f ;N li In at e p y M t h y� yj D 0 L r Srir, ;u i� y ,i• r. .m �� a .. a . i Ib r v 9w hh se aw � 5,i( ' 6f n 'N •t 'n� ,Y tls J a By summarizing the number of vehicles traveling during each hour of each day, you can satisfy many traffic count requirements and identify traffic patterns By summarizing the number of vehicles traveling in each speed window during different times of the day, you are able to identify which times of the day have higher violation rates, allowing enforcement to be more effective IMI gland •S:e „sqa' +.,,, ;_ •'ptt,rra+�.. If you prefer not to work with the raw data file, you can choose to save the data in a summary format that exports the chart information to a CSV file as it appears in the SPEEDsentry software MM 001111 HIM Ow MON MM "M MMM MW Main mm mom am NNE am Sam am man Now RUN am toll free 866/366 -6602 • phone 814/237 -9005 fax 814/237 -9006 I O Providing Safety by Awareness www.alitrafficsol 1 utions.com as e a P VIG 5,f q 0 xa + ro r s �3 3,� Jfk E IM14� r • ME -v 5, i N �q a xw/ R61iNMyMlMnili . -I>t _ � ,. _ •ar° If you prefer not to work with the raw data file, you can choose to save the data in a summary format that exports the chart information to a CSV file as it appears in the SPEEDsentry software MM 001111 HIM Ow MON MM "M MMM MW Main mm mom am NNE am Sam am man Now RUN am toll free 866/366 -6602 • phone 814/237 -9005 fax 814/237 -9006 I O Providing Safety by Awareness www.alitrafficsol 1 utions.com Feb 01 06 02:18p RTS 814237900E p.3 v GSA Schedules E- Library Page I of I Schedules a - 1 f Adz. GSA Advantage e -Bu Home Federal Supply Schedule Listing Basic Schedule Ordering Guidelines He Search F_ aU the words �� C +l,., mitt'- ac(01' in /o1'171a [toll Contract # GS- 07F -6092R Socio- Economic small business Contractor INTUITIVE CONTROL SYSTEMS LLC Address 204 E CALDER WAY STE -200 GSA Contracting Officer STATE COLLEGE, PA 16801 -4756 MARGARET A. LYNCH Phone (866)366 -6602 Phone 817 -574 -2326 E -Mail eyoung @alltrafficsolutions ccm E -Mad Margaret lynch @gsa gov Web Address http / /www.ailtrafficsolutions.com Contract end date Sep 15, 2010 How to change your company information Source Title 78 SPORTS, PROMOTIONAL, OUTDOOR, RECREATION, TROPHIES AND SIGNS (SPORTS) Contract Contract End Number Date Category GS- 07F -6092R Sep 15, 2010 366 11 View Items Available ®od;antag" 1015- http / /a,law gsaelibraty_gsa gov/ EhbMaln/ ContiactorInfoP contractNumber= GS- 07F- 6092R&ccntractorN 3 /1/2006 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE- February 21, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action to accept a cash donation totaling $5,000 from DIrecTV in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday and other public education programs to be held in 2006, for supplies, equipment, and other resources Fiscal Impact $5,000 donation COUNCIL ACTION. 1) Accept donation and authorize the City Manager to transfer the monies Into the Emergency Services Public Education account ($4,000) and the CPR General Fund account ($1,000), 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: Since 1996, the El Segundo Fire Department, in conjunction with the American Red Cross, has sponsored its annual Super CPR Saturday event This event offers FREE Adult CPR training to the community at large and traditionally trains approximately 350 citizens in one day Over the past nine years, the event has trained several thousand people from allover the South Bay In the necessary skills to perform CPR and perhaps save a life Continued next None FISCAL IMPACT. Operating Budget Emergency Services, Public Education - $7,100 CPR - $2,400 Amount Requested: $5,000 (see distribution below) Account Number. $4,000 to 001- 400 - 3255.6257 Emergency Services, Public Education $1,000 to 001- 300 -0000 -3850 CPR Project Phase. Appropriation Required- X Yes _ No ORIGINATED BY' DATE: 01/31106 14 106 BACKGROUND & DISCUSSION, continued, This event cannot be conducted without the generous support and contributions from community groups and local business and industry Direct TV has been one of our strongest supporters This year they expressed the desire to increase their support to other areas of public education The funds will go to maintain their annual support of Super CPR ($1,000) and the remainder ($4,000) to aid in our increase in public education related to preparedness in the community, that was otherwise not budgeted for 107 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance of $583,745 in grant funding from the U S Department of Homeland Security, Office of Domestic Preparedness (ODP), under the Urban Area Security Initiative (UASI) for the Fiscal Year 2005 Federal Budget Year (FY2005), Grant #2005 -15, OES ID #037 -44000 Fiscal Impact $583,750 RECOMMENDED COUNCIL ACTION: 1) Authorize the acceptance of $583,745 in grant funds from the FY2005 UASI grant program, 2) Authorize the City Manager to sign a Memorandum of Understanding (MOU) with the City of Los Angeles, 3) Alternatively, discuss and take other action related to this item, BACKGROUND & DISCUSSION. In February 2005, the City of El Segundo submitted grant proposals to cover training, first response needs for equipment essential to firefighting and hazardous materials response, law enforcement and anti - terrorism, and emergency management operations The proposal included equipment for potential response to weapons of mass destruction, interoperable communications, Emergency Operations Center (EOC) equipment, training, and a mobile tactical response vehicle that will serve the greater South Bay Area (Area G), and will be stationed at the El Segundo Police Department In March 2005, the City of El Segundo was advised it had been tentatively awarded funding from the Urban Area Security Initiative (UASI) Grant Program From March through November 2005, the State and Federal grant approval processes were completed In December 2005, the Los Angeles City Council approved acceptance of the grant award and budget Continued on next page ATTACHED SUPPORTING DOCUMENTS' None FISCAL IMPACT. Operating Budget: Amount Requested. Account Number. Project Phase, Appropriation Required: ORIGINATED: Chief rt, City Ma None $583,750 001 - 300 - 0000- 3735(Revenue) 001 - 400 - 3255- 8104(Expenditure) N/A X Yes _ No DATE. 02/09/2006 DATE: 108 0 BACKGROUND & DISCUSSION (continued): In January 2006, the City of Los Angeles submitted a Memorandum of Understanding (MOU) to the City of El Segundo On February 2, 2006, the El Segundo City Attorney completed his review and approval of the MOU to be signed as to form The MOU is over 50 pages in length A copy of the MOU has been provided to the City Clerk's office for review by those interested Under the terms of the MOU, the City of El Segundo has been awarded equipment under the following categories Emergency Response: El Segundo Police Department Tactical Response and Coordination Vehicle (Area G) - $235,000 The tactical vehicle configuration follows a standard model construction prototype established by Area B and the City of Pasadena Police Department, and approved by State and Federal Homeland Security agencies The tactical response vehicle will have interoperable communications capability, and will be equipped and outfitted for weapons of mass destruction and anti- terrorism personnel response efforts The El Segundo Police Department will return to the Council for purchase approval at a later date Interoperability: El Segundo Fire Department • Radios for USAR Vehicle and Fire Suppression - $168,220 18 VHF XTS -5000 Portable Radios -$82,440 • 9 UHF Mobile Radios — XTL -5000 - $41,220 USAR Radio Package — 12 Portable Radios, 2 Bank Chargers, 2 Mobile Radios - $44,560 Training: El Segundo Fire Department — Urban Search & Rescue and ODP Approved Classes Training for Fire Department Personnel - $178,025 Emergency Management: El Segundo Fire Department, Emergency Services Division EM Training — Purchase of EOC LCD video projector - $2,500 $583,745 Total The equipment awarded will improve capability and response to chemical, biological and other hazards at emergency incidents and is a continuation of the terrorism grant funding being sought for the past 3 years under the OHS terrorism readiness programs 109 In accordance with the City Council Policy regarding grant submissions: 2 3 4 5 A The Federal Department of Homeland Security, under the Office for Domestic Preparedness (ODP), administers the grant programs The total amount being requested is $583,745 Matching Funds Cost -Share — n/a Source of Matching Funds Cost Share n/a The grant does not provide upfront funding Municipalities encumber the approved funds and are reimbursed by the State of California in approximately 60 days Conditions required under this grant: a Establish that an Equal Employment Opportunity Plan (EEOP) be in place prior to spending grant funding beyond $25,000 in any single year b All equipment (assets) purchased under the grant funding, if awarded, are required to be maintained for regional deployment as may needed under federal grant rules Replacement under the city's capital equipment replacement standards is not required, but is o tp tonal under existing city replacement policy c The City of El Segundo shall maintain an asset inventory system for all items purchased under the Homeland Security grant programs in accordance with Memorandum of Understanding issued through the City of Los Angeles as the primary grant administrator 110 EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding approval of an Environmental Consultant Professional Services Agreement with Christopher A Joseph & Associates (CAJA) to conduct a California Environmental Quality Act ( "CEQA ") review for the development of land owned by Rosecrans Sepulveda Partners, LLC and others at the northeast corner of Rosecrans and Sepulveda Boulevard for Phase II of the Plaza El Segundo retail center (Fiscal Impact $187,200 — To be reimbursed by project applicant) RECOMMENDED COUNCIL ACTION: Authorize the City Manager to execute a standard Environmental Consultant Professional Services Agreement with Christopher Joseph & Associates to conduct a CEQA review in an amount not to exceed $187,200, Authorize the City Manager to execute a contract with the developer that requires the developer to reimburse the City for CEQA consultants', and legal services fees and costs, and /or, Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION On January 10, 2006, Planning and Building Safety staff requested that ChrlstopherA Joseph and Associates prepare a proposal for the preparation of an EIR for Phase II of the Plaza El Segundo Development project Christopher A Joseph and Associates prepared the joint Program /Project EIR for the entire (Continued on next page ) ATTACHED SUPPORTING DOCUMENTS. 1 Scope of Services with CAJA FISCAL IMPACT. $187,200 Operating Budget. $187,200 (Appropriation Amount Requested $187,200 Account Number, 001 - 400 - 2402 -6214 Project Phase. N/A Appropriation Required. X Yes No Seimone Juriis, Director Planninq and Budd Man offset entirely by developer deposit) & Budding Safety \PROJECTS \676-700 \EA - 700 \Contract DocumentsWlaza El Seymndo II Contract CCrpt22106 doc �-/A 111 16 STAFF REPORT: February 21, 2006 Page 2 BACKGROUND & DISCUSSION: (cont.) Sepulveda /Rosecrans Site Rezoning and Phase I of the Plaza El Segundo Development Project and is the most highly qualified consultant to complete the Project EIR for Phase II of the development due to their familiarity with the project. The CAJA firm and project managers who will lead the consultant team have experience working on large mixed -use and industrial re -use projects throughout the Los Angeles area and have worked on other large projects within El Segundo in addition to the Sepulveda /Rosecrans Site Rezoning and the Plaza El Segundo Development Project, most recently on the Los Angeles Air Force Base and El Segundo Corporate Campus projects Staff has worked with this firm before and is confident of their ability to successfully complete the EIR in the time frame requested by staff The sub - consultants will include Kimley -Horn and Associates for traffic issues, EMG for risk assessment issues, and Dudek & Associates for biology The scope of work and proposed cost has been prepared to be the most inclusive of tasks and costs that could be anticipated for the project The level of analysis necessary for the project, particularly with respect to traffic, will be dependent on the conclusions of the initial study to be prepared by the City's consultant Environmental issue areas maybe reduced or eliminated if the results of the initial study demonstrate that the project has no new significant impacts or increased impacts from the Impacts identified in the previous Program /Project EIR This could result in a reduced scope of work and lower costs for the project. Staff recommends that the applicant be required to submit 25 percent of the full amount of the contract at the beginning of the project ($46,800) Additional payments of 25 percent each ($46,800) would be due on April 24, 2006, June 26, 2006, and August 28, 2006 The funds would be placed in a trust deposit account, which would be used to pay CAJA as their Invoices are submitted Any unused funds would be returned to the applicant upon completion of the EIR Staff also recommends that award of the contract be contingent upon the developer agreeing to reimburse the City for the legal expenses that will be Incurred for the City Attorney's review of entitlements. With the concurrence of the Council, staff will prepare a reimbursement agreement with the developer, based on the above - described terms, which will be executed before commencement of work by the consultant Planning and Building Safety staff proposes that the consulting firm ChristopherA. Joseph and Associates be approved as the firm to prepare the Project EIR for Phase 11 of the development It is anticipated that the Phase II EIR will be completed and presented to the City Council in ten months P \Plannwg & Bwldwg Safety\PROJECTS \676.700\EA- 700 \Contract Dm nt Tla a El Segundo Il ContractMpt22106 doc 112 Christopher A Joseph & Associates Revised January 31, 1006 II. SCOPE OF WORK UNDERSTANDING OF THE PROJECT The proposed Plaza El Segundo Phase II project consists of reuse of an industrial site located at the southern edge of El Segundo, adjacent to the City of Manhattan Beach The project site is held in multiple ownerships and has been used for industrial activities for over 80 years Various activities, including certain activities involving the use of hazardous and toxic materials, have taken place on the site over this time frame A Union Pacific railroad line bisects the site and a BNSF railroad line runs along the southeastern edge of the site A large storm water retention basin is located in the central portion of the site. The project site was the subject of a rezoning action by the City of El Segundo (City) in 2005 Asa result of this rezoning, a portion of the project site was rezoned to a new °C4" Commercial Center classification The remainder of the site retained its industrial (Ml and M2) zoning At the same time the rezoning was approved, the City approved a commercial project (Plaza El Segundo Phase 1) on the site adjacent to the proposed project and a Development Agreement governing future development of the rezoned site Construction of the Plaza El Segundo Phase I project commenced in late 2005 Potential environmental effects of the rezoning action, Development Agreement and the Plaza El Segundo Phase I project were addressed in a Program/Project FIR that was certified by the City in February 2005 (Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Development, State Clearinghouse No 2003121037, February 2005) This EM examined the implications of building out the rezoning site with a combination of the Plaza El Segundo Phase I project and a projection of future development and conceptual site plan for the remainder of the site Of necessity, the projection of future development on the remainder of the site was general in nature and did not reflect a specific plan or design for the remaining development In addition, conditions related to hazardous materials on parts of the remainder of the site could not be known at the time the Program/Project EIR was prepared because of ownership considerations The Program/Project EIR also identified roadway circulation improvements and potential relocation of railroad lines that would be associated with the future full buildout of the project site As such, the Program portion of the Program/Project EIR examined the potential effects of development beyond the Plaza El Segundo Phase I project to the extent possible and established requirements for future analysis and studies that would be required to be undertaken to provide full environmental analysis of the future buildout of the project site when a specific project was proposed for this portion of the project site The project applicant has now identified a specific project that would be constructed over a major portion of the remainder of the project site The scope of work identified in this proposal reflects our understanding of the environmental review structure for future projects on the project site that was established in the previously- prepared Program/Project EIR As discussed with the City, the scope of work would include preparation of a Subsequent EIR that tiers off the previously- prepared Program/Project EIR in accordance with CEQA Guidelines Sections 15168 and 15152 The proposed approach would allow the Subsequent EIR to focus 113 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page 7I - -1 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 1006 on the specific environmental impacts that could be associated with the proposed Plaza El Segundo Phase II project and utilize to the maximum extent possible, the baseline background information and mitigation measures developed for inclusion in the Program/Project EIR The scope of work also addresses the specific study requirements established in the Program/Project EIR as they would apply to the proposed Plaza E1 Segundo Phase II project The analysis would be structured to provide the applicant with an appropriate level of flexibility to respond to changes in conditions which may affect development of the project site in the future, although flexibility that may be afforded would not be as broad as was established for the future buildout of the rezoning site To provide a comprehensive solution to the complex needs of this undertaking, CAJA has assembled a team of top professionals to separately address the environmental aspects of this project Preparation of the EIR would be undertaken per the requirements of CEQA and would also be designed to provide flexibility to the City and the developer in adapting the plan to meet changing requirements, ENVIRONMENTAL ISSUES TO BE ANALYZED IN EIR Our approach is designed to provide a thorough level of analysis for the Plaza E1 Segundo Phase II development capable of accommodating extensive public input and withstanding the rigorous scrutiny that this project could conceivably attract Based on our past experience with the project site and discussions with the City, and in accordance with the requirements set forth in the Program/Project EIR, CAJA would propose to analyze the following environmental issues in detail in the Plaza E1 Segundo Phase H Project Subsequent EIR • Aesthetics • Air Quality • Biological Resources • Geology and Soils • HydrologyNdater Quality • Hazards and Hazardous Materials • Land Use and Planning • Noise • Population, Housing and Employment • Public Services • Transportation/Traffic • Utility and Service Systems • Cultural Resources Remaining issues, which do not rise to the level of significant impacts, would be addressed through completion of a comprehensive Initial Study to create a complete record of the City's environmental decision - making In addition, issues where the impacts of the proposed Plaza El Segundo Phase H project would be within the level of impact identified in the Program/Project EIR would be analyzed and documented in the Initial Study or equivalent document meeting the requirements of CEQA Guidelines 114 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page II -1 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 2006 Section 15168 To the extent the City were to modify the proposed scope of the EIR, CAJA can provide expertise to address additional technical issues which may anse SCOPE OF WORK TO PREPARE THE EIR Because it is expected that the Plaza El Segundo Phase II Project Subsequent EIR will be scrutinized by affected parties, adjacent residents and surrounding communities, it is important that the potential environmental effects of the project be fully analyzed Although any EIR can be challenged, a comprehensive approach using appropriately conservative assumptions is likely to withstand any legal challenge that might be raised The EIR must respond directly to issues raised by responsible agencies and community organizations An EIR that provides thoughtful and well- documented responses to issues raised during the environmental review process is the best means of allowing applicants to proceed with their projects in the most expeditious manner In order to assure that the resulting Subsequent EIR is both analytically correct and legally defensible, the CAJA Team will prepare a comprehensive and factual EIR that addresses the previous environmental analysis, existing conditions, project impacts, mitigation measures, cumulative impacts and alternatives to the project, along with a complete Initial Study which provides full justificahon for the City of El Segundo to conclude that remaining issues not specifically addressed in the EIR would not be significant The EIR will be prepared based on the standards and requirements of CEQA, the State CEQA Guidelines, and the City of El Segundo The EIR will be prepared to meet the exacting standards of quality employed by CAJA in the preparation of our previous EIRs throughout Southern California The following tasks would be performed by the CAJA team to prepare a Subsequent EIR for the Plaza El Segundo Phase 11 Project Task 1: Review of Project Description Information/Finalize Project Description The project applicant has developed a preliminary concept plan for the Plaza El Segundo Phase 11 project However, project parameters, the project site boundary (i e , the portion of the rezoning site that would be included in the proposed project), roadway and railroad realignments and precise site plan have not been finalized as yet CAJA will review project description information and pertinent documentation and analyze to determine issues, findings and problem resolutions that could be relevant to the EIR A concerted effort will be made to utilize and incorporate as much existing data as possible into the EIR CAJA will assist the City as necessary in identifying the level of detail needed to provide adequate environmental analysis of the proposed Plaza El Segundo Phase II project Task 2: Preparation of a Draft Initial Study The Initial Study consists of a checklist which is used to identify areas where the proposed project could potentially result in environmental impacts as well as areas where the proposed project has no potential to result m impacts This checklist or an equivalent format approved by the City will be used to examine the 115 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 11 Project Page 11 - -3 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 2006 potential environmental effects of the proposed Plaza El Segundo Phase II project to determine whether these environmental effects were covered in the Program EIR, in accordance with CEQA Guidelines Section 15168 CAJA will prepare a Draft Initial Study or equivalent document meeting the requirements of CEQA Guidelines Section 15168 for the proposed project utilizing the City's Initial Study Checklist or equivalent document The Initial Study or equivalent document will be comprised of a completed checklist and detailed responses to all questions, with particular emphasis given to responses where the impact is not significant and the response provided will serve as the primary record of the City's determination that the impact is not significant The Initial Study or equivalent document is also a valuable tool in refining the scope of the EIR and identifying any additional reports or analysis that may be required for the proposed project Task 3: Notices and EIR Scoping CEQA includes prescribed noticing requirements to mform the public and other cognizant agencies that documentation is being prepared for a project Noticing requirements for a Subsequent EIR are the same as for the original EIR (CEQA Guidelines Section 15162(d)) CAJA will prepare the Notice of Preparation (NOP) required by CEQA for the proposed project in the format used by City and will circulate it to all identified commenting agencies and interested parties The NOP will include a map of the project site, a brief description of the proposed project, and a preliminary list of the environmental effects to be evaluated in the EIR As a public scopmg meeting was held for the original EIR process (Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Phase I Project), it is recommended that a public scopmg meeting be held for the proposed Plaza El Segundo Phase II project CAJA will assist the City in organizing and conducting this scopmg meeting as required Notice of the scopmg meeting would be included in the NOP A finalized scope for the Draft EIR will be defined after all comments on the NOP have been received and the scopmg meeting is concluded CAJA will work with the City to determine if the comments expand the scope of work or require additional technical sections to be included in the EIR The Initial Study, Notice of Preparation and all correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR CAJA will also circulate all other required public notices including the Notice of Completion and Notice of Determination Task 4: Preparation of Administrative Draft EIR An Administrative Draft EIR would be prepared for review by the City This subsection outlines the major sections which would be included in the Administrative Draft EIR 41 INTRODUCTION /SUMMARY 116 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase ll Project Page II - -4 City of El Segundo Scope of Work ChrutopherA Joseph & Associates Revised January 31 2006 The Introduction section of the EIR will include a narrative on the background of the EIR process, development of the proposed project and alternatives and a short summation of the environmental review and project approval process The Introduction will also provide contextual information on the process associated with the development and approval of the Program/Project EIR and Development Agreement, and the structure of the follow -on environmental analysis requirements set forth in that document A tabular summary will be also included in the first section of the EIR The Summary will include a tabular summary of expected environmental effects, recommended mitigation measures, and a summary evaluation of alternatives 42 PROJECT DESCRIPTION The project description will provide a detailed narrative and graphical presentation of the provisions of the project, including proposed improvements, architectural plans and entitlements sought, including amendments to the Development Agreement, if any The project description will include a qualitative and graphical description of the project location and boundaries including regional and vicinity maps and aerial photos For CEQA purposes, the project description will also include a statement of project objectives to be developed in conjunction with the City 43 ENVIRONMENTAL SETTING The environmental setting will provide a physical description of the project site and the surrounding area Existing improvements and land uses will be described A discussion and tabular list of related projects /cumulative development will be presented, and the location of such development will be plotted on an area map A related projects "list- based" approach [CEQA Guidelines, Section 15130(b)(1)(A)j will be used to analyze the potential cumulative impacts of the proposed project in conjunction with other projected growth in the area 44 ENVIRONMENTAL SETTING, IMPACTS AND MITIGATION As an introduction to this section of the EIR, each environmental impact area determined not to have a potentially significant impact on the environment, as identified in the Initial Study described above, will be listed, with an accompanying discussion of the reasons for the determination Each of the areas of potential impact will describe the previous environmental analysis, existing conditions, environmental impact after development of the proposed project and alternatives, recommended mitigation measures, net unmitigated environmental impact after project development, and cumulative impact Previous Environmental Analysis A brief summary of the previous environmental analysis from the Program/Project EIR will be included, along with a list of previously identified mitigation measures and subsequent environmental documentation requirements from the Program/Project EIR This discussion will provide a context for the remaining subsections described below, 11'7 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page II -5 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31 2006 Existing Conditions Analysts of the existing environmental setting is necessary in order to compare those conditions to any changes created and produced by the proposed project, and to identify any significant environmental effects of the proposed project For purposes of environmental analysis within the EIR, the environmental setting is defined as the physical conditions in the affected area as they exist at the time the Notice of Preparation is published (State CEQA Guidelines, Section 15126 2, revised October 26, 1998) Environmental Impacts of the Proposed Project Each of the environmental subject areas would be evaluated to determine impact significance Under the California Environmental Quality Act (CEQA), a significant impact is defined as a substantial, or potentially substantial, adverse change in the physical environment The specific criteria or threshold of significance for determining the significance of a particular impact would be identified in conjunction with the City prior to the impact discussion in each issue section, and would be consistent with the criteria set forth in the revised CEQA Guidelines The environmental impact analysis would be specific to the proposed Plaza El Segundo Phase H project, and would also be evaluated within the context of the analysis presented in the Program/Project EIR (i e, conclusions will be presented as to whether the impacts of the proposed Plaza El Segundo Phase II project would be within the impacts identified in the Program/Project EIR, or higher or lower than the previously identified impacts) Mitigation Measures Where applicable, mitigation measures would be presented in each respective environmental subject area in the following classification scheme • Mitigation Measures required to reduce an identified significant impact to a less -than- significant level These mitigation measures would be drawn from the measures identified in the Program/Project EIR, supplemented by measures specific to the proposed Plaza El Segundo Phase II project as required • Non - Required Measures, mitigations that are recommended (but not required) to further enhance environmental conditions within the project and the surrounding locale, and which can reduce an identified non - significant impact • Code - Required Measures required by local, regional, state and/or federal regulations and statutes which must be imposed as conditions of project approval Such code - required measures would be listed even though they are not necessarily required to reduce identified impacts Level of Impact After Mitigation A clear, concise statement of the level of impact after the inclusion of mitigation measures will be presented. Net impacts will be defined as either "significant," or "less than significant " If applicable, this section of the EIR would also identify whether an impact represents a substantial increase in the severity of a previously identified impact Cumulative Imnact The project's cumulative impacts in conjunction with identified related development/cumulative growth within and possibly outside the City of El Segundo Related projects outside the City that might be included are the Playa Vista Development and the LAX Master Plan, as 118 Proposal to Prepare Subsequent EIR jar Plaza El Segundo Phase II Project Page H -6 City of El Segundo Scope of Work Chrutopher A Joseph & Associates Revued January 31, 2006 well as anticipated future development projects in the Cities of Hawthorne and Manhattan Beach It will be noted throughout the cumulative impact discussions that such impacts generally represent a worst -case scenario (higher than would be expected) because impact projections for related projects are for the most part calculated without subtracting (netting out) existing uses on related project sites Moreover, it is assumed for analytical purposes that all related projects would be approved and developed within the time frame of the proposed project In addition, each related project would likely be subject to unspecified mitigation measures, which would also reduce cumulative impacts 45 ALTERNATIVES TO THE PROPOSED PROJECT CAJA will prepare an analysis of alternatives to the proposed project This proposal assumes up to four alternatives to be analyzed in the EIR (includes No Project Alternative) Such alternatives may include • No Project (Existing Conditions) • Reduced Project • Alternate Uses (e g, industrial) • Alternative Site Plan Configurations (i e , roadway, railroad realignment, retention basm location) The requirements for these analyses are based on the "rule of reason" as dictated by the California Environmental Quality Act and reflect the needs of each particular project Specific alternative schemes will be determined upon consultation with City staff It is noted that several recent court cases have been decided in California that can affect the scope of project alternatives in EIRs The resulting court decisions have made the alternatives analyses in EIRs more vulnerable to legal challenges which, in turn, has changed the standards of adequacy for such analysis The reasoning behind the rejection of alternatives is typically based on the inability of the alternatives to meet the project objectives 46 OTHER EIR SECTIONS The EIR will also include the following required sections • Summary of Unavoidable Significant Adverse Impacts • Growth Inducing Impacts • Organizations and Persons Consulted • Report Preparation Personnel CAJA will submit five copies of the Administrative Draft EIR to the City for review Task 5: Revision of the Administrative Draft EIR 119 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 11 Project Page 11- 7 City of El Segundo Scope of Work ChnstopherA Joseph & Associates Revised January 31, 1006 Typical agency review involves a maximum of two drafts of the Administrative Draft EIR The first Administrative Draft EIR would receive the most extensive comments, with the subsequent draft requiring fewer comments The review and correction cycle continues until the City has approved the Administrative Draft EIR for publication as a Draft EIR for public circulation Task 6: Production and Circulation of the Draft EIR When the City has approved the Administrative Draft EIR for release as a Draft EIR, CAJA will print 75 copies of the Draft EIR and its Technical Appendices CAJA will also provide the City with a camera ready ongmal, a PDF version for web - posting and a Microsoft Word version of the document on CD CAJA will also be responsible for the circulation of the Draft EIR to the State Clearinghouse, identified commenting agencies and interested parries In addition, CAJA will prepare and circulate the Notice of Completion for the Draft EIR Task 7: Preparation of the Final EIR The Draft EIR will be circulated to the public for a minimum of 45 days Following the closure of the public comment penod, CAJA will prepare and submit five copies of the Administrative Final EIR to the City The Final EIR will consist of a summary, corrections, additions, and responses to comments to the EIR Each comment received on the Draft EIR will be responded to in the Final EIR The extent of work necessary to complete the Final EIR is contingent upon the amount and nature of comments that are received after the Draft EIR is circulated For the purposes of this proposal, based upon previous experience with EIRs for projects of this type in the City, it is assumed that a workload of approximately 200 hours would be required to complete the Final EIR This would accommodate a moderate to heavy response to the Draft EIR Should responses to comments exceed the anticipated workload, additional hours would be billed on a time and materials basis, with prior approval of the City CAJA will begin preparation of the Final EIR immediately after circulation of the Draft EIR commences During the time the Draft EIR is being circulated for public comment, the summary and corrections and additions sections of the Final EIR will be prepared Written comments on the Draft EIR will be responded to as soon as they are forwarded to CAJA by the lead agencies It is anticipated that some comments will be received before the end of the public circulation period and that responses to these comments could be prepared immediately upon receipt CAJA will make changes to the Administrative Final EIR following its review by the City When the City has approved the Administrative Final EIR for release as the Final EIR, CAJA will print 50 copies of the Final EIR and circulate them to all appropriate agencies and individuals In addition, CAJA will provide a camera ready original, PDF version for web posting and Word CD to the City CAJA will also prepare and file the Notice of Determination when the EIR has been certified by the City Council Task 8: Project Coordination/Public Participation 1t Proposal to Prepare Subsequent EIR far Plaza El Segundo Phase II Project Page 11 -5 City of El Segundo Scope of Work ChrnstopherA Joseph & Associates Revised January 31, 2006 Successful preparation of the EIR will require effective communication between the City and the EIR consultant CAJA's experience in managing other projects of similar scale and complexity has shown that regular working meetings provide this type of communication Attendance at various public hearings will also be required as a part of the EIR process CAJA has budgeted for a total of 20 meetings or hearings for all purposes over the course of the EIR process Attendance at additional meetings or hearings would be billed on a time and materials basis Time has also been included for meeting attendance for the traffic and biological resources consultants Task 9: Mitigation Monitoring Program After the Final EIR has been completed, a Mitigation Monitoring and Reporting Program will be prepared for adoption by the City Council as part of the certification process This CEQA - required plan must be organized around City policies and procedures The mitigation monitoring and reporting program will list (1) project mitigation measures, (2) correlate the mitigation measures to the various governmental actions that the implementation of the project will require and (3) identify the City and/or other governmental offices or departments that should monitor the execution of the mitigations The Mitigation Monitoring and Reporting Program will also establish specific reporting requirements, enforcement procedures and penalties, reporting forms, and periodic monitoring schedules, consistent with the established procedures of the City A ]haft Mitigation Monitoring and Reporting Program will be prepared for review by City staff, and a final Mitigation Monitoring and Reporting Program will be prepared that incorporates City changes This document will be available in a timely fashion for inclusion in the staff report prepared for the Planning Commission and City Council as part of the project approval and EIR certification process in the City Task 10: Statement of Facts and Findings Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Facts and Findings for any significant environmental effects identified in the FIR The Findings will individually identify the significant environmental effects of the proposed project and provide a reasoned discussion of the appropriate findings of the Lead Agency Task 11: Statement of Overriding Considerations Prior to consideration of the proposed project and certification of the Final EIR, CAJA will prepare the Statement of Overriding Considerations (if required) The Statement of Overriding Considerations would describe why the benefits of the project outweigh its significant unavoidable effects, if such effects are identified by the EIR 121 Proposal to Prepare Subsequent EIR far Plaza El Segundo Phase II Project Page I1 -9 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 2006 ENVIRONMENTAL ISSUES TO BE ANALYZED IN THE EIR As discussed above, the following provides a summary of the content and technical approach for each environmental impact category which would be analyzed in the Plaza El Segundo Phase II Project EIR Aesthetics CAJA will evaluate the aesthetic impacts from the proposed project buildings and site plan The existing visual environment will be described from several different vantage points and perspectives (foreground, middle ground and background) The vantage points will be determined in consultation with the City The project's impact on the visual environment from the identified vantage points will be evaluated In accordance with the previous environmental analysis, the analysts will address the following issues relative to the conclusions presented in the previous EIR o height and massing of proposed project buildings, o view lines through the site, o expected visual environment dunng the construction phase, o night lighting, and o glare The Proposed Project will also be evaluated against the development standards set forth in the Development Agreement that have the potential to affect the visual environment, including building height, setbacks and lot frontage requirements Air Quality The following scope of work would be undertaken by CAJA to complete the air quality analysts Characterize Existing Conditions. This task will involve compiling historical data from the nearest air pollutant monitoring station The number of exceedances of State and Federal Ambient Air Quality standards will be documented Sensitive locations will be identified for purposes of establishing existing CO "hot spot" conditions in the local project vicinity To provide a regional context, the most recent attainment and non - attainment status designations from the California Air Resources Board (CARB) will be discussed Assess Construction Impacts. As required by the Program/Project EIR, a project- specific study of construction emissions will be prepared for the Plaza El Segundo Phase II project The analysis will consider construction activities associated with site grading and excavation, foundations, framing and finishing Analysis will be conducted using the URBEMIS model recommended by SCAQMD 122 Proposal to Prepare Subsequent EIR jar Plaza El Segundo Phase 11 Project Page 0 -10 City of El Segundo Scope of Work Chrutopher A Joseph & Associates Revued January 31 1006 Using the SCAQMD guidelines as well as the US Environmental Protection Agency's (EPA) AP42 emissions factor document, all applicable sources of air emissions for each phase of the construction process will be combined into a total area source emission rate Emissions from the construction site will be quantified on a daily and quarterly basis in pounds per day and tons per quarter, respectively These emissions will be compared with daily and quarterly emissions thresholds established by the SCAQMD to determine the potential for significant impacts Prepare Operations Phase Impact Analysis. The operational air quality assessment will be tiered off the previous EIR analysis A calculation of daily vehicle miles traveled from both the Plaza El Segundo Phase I (based on actual development parameters) and Phase II (based on proposed project parameters) projects will be performed and compared to the daily VMT used in the Program/Project EIR If the total VMT is within the assumptions used in the previous EIR, the proposed Plaza El Segundo Phase II project will be deemed to be within the impacts identified in the previous EIR In accordance with CEQA Guidelines Section 15168, no further analysis would be required Mitigation measures from the Program/Project EIR would be imposed on the proposed Plaza El Segundo Phase II project as applicable This analysis can be included in the Initial Study and need not be addressed in the EIR for the Plaza El Segundo Phase II project In the event the daily VMT is not within the assumptions of the previous EIR, calculations for the proposed Plaza El Segundo Phase II Project would be performed Specific analysis will include Daily Emissions Mobile emission rates will utilize the most recent EMFAC 2002 series factors required by SCAQMD Mobile emissions rates will be applied to vehicle miles of travel statistics available from the traffic study Carbon Monoxide Hot Spots The roadside carbon monoxide analysis will be conducted in accordance with the procedures established by US EPA and SCAQMD in the carbon monoxide modeling protocol document Specific attention will be given to two classes of roadway intersections First, analytical priority will be given to intersections that would be expected to operate at LOS E or F Second, intersections that would be adjacent to sensitive land uses The CAL3QHC or CALINE 4 microcomputer carbon monoxide dispersion model will be used at intersections that may be substantially affected by the project Identify Mitigation Measures Additional mitigation measures beyond those in the previous ErR will be identified as feasible that would either eliminate or substantially reduce any identified air quality impacts Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable Biological Resources Dudek & Associates will undertake the following scope of work 123 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase It Project Page II -11 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 1006 In accordance with the requirements set forth in the previous Program/Project EIR, Dudek will conduct focused surveys for the presence of white -tailed kite (Elanus leucurus), loggerhead shrike (Lanius ludovicianus), and Belding's savannah sparrow (Passerculus sandwtchensis beldmgt) In addition, a pre - construction survey for the presence of burrowing owl (Athene cunicularia) will be conducted A focused survey letter report discussing result of white - tailed kite, loggerhead shrike and Belding's savannah sparrow surveys will be prepared A focused survey letter report discussing the results of the pre - construction burrowing owl survey will also be prepared Surveys will be conducted in accordance with survey recommendations of the resource agencies, including the California Department of Fish and Game Geology and Soils CAJA will prepare the evaluation of soils and geology for the EIR, based upon information provided by the project applicant The evaluation of soils and geology issues in the EIR will reflect a review of previous geotechnical reports for investigations for the project site and immediately adjacent sites and background information from the previous EIR. In addition, the Program/Project EIR requires preparation of a methane study to determine the levels at which methane is or is not present on the Plaza El Segundo Phase II project site It is assumed that this study will be provided by the project applicant for incorporation into the EIR for the Plaza El Segundo Phase II project Hydrology/Water Quality CAJA will prepare the hydrology /water quality section of the EIR based upon information provided by the project applicant Because of the complicated drainage conditions associated with the site, the Program/Project EIR, as well as the City and County, require preparation of several hydrology studies for the proposed Plaza El Segundo Phase II project, including o Hydrology study, o Runoff volume and flow calculations, o Master drainage plan, and o Design of conveyance and detainment system CAJA would propose to work closely with the applicant's engineer to obtain information and already - prepared drainage plans for the proposed project and include this information in the EIR section Water quality impacts will also be evaluated using the background information contained in the previous EIR 124 Proposal to Prepare Subsequent EIR for Plaza Et Segundo Phase II Project Page 11 -5 City of El Segundo Scope of Work Christopher Joseph & Associates Hazards and Hazardous Materials Revised January 31, 2006 CAJA will prepared this section of the EIR based on information provided by the project applicant Much of the proposed project site has been the subject of past environmental site assessments and is currently experiencing remediation activities under the cognizance of the Regional Water Quality Control Board Rather than duplicate this extensive body of work, CAJA would propose that previous studies and any new studies prepared since the previous EIR be peer - reviewed by EMG to determine that the information is adequate for inclusion in the EIR This approach would meet the requirement set forth in the Program/Project EIR that a full characterization of all parcels that comprise the project site be undertaken Remediation of environmental conditions in accordance with these studies to the satisfaction of the appropriate regulatory agency(ies) would be required prior to issuance of grading or building permits for the project Land Use and Planning Consistent with the analysis provided in the previous EIR, CAJA will evaluate the proposed Plaza El Segundo Phase II project for compliance and consistency with established plans, policies and regulations, including the City of El Segundo General Plan and Zoning Ordinance This section will be supplemented with graphic displays of existing and proposed land use and zoning in the project locale as well as tabular comparisons of the project's compliance with the requirements of the C4 zone, Development Agreement and other applicable zoning classifications The project will also be evaluated for compatibility with the existing and future land use patterns in the project locale The project's functional and physical compatibility with surrounding uses will also be analyzed, taking particular note of the residential uses located in the City of Manhattan Beach to the south Noise The following scope of work would be undertaken by CAJA to complete the noise analysis Assess Construction Impacts. As required by the Program/Project EIR, a project- specific analysis of short-term construction noise impacts will be undertaken, based on construction phasing scenario provided by the project applicant The analysis will seek to define the worst -case phase and will consider construction activities associated with demolition, site grading and excavation, foundations, framing and finishing Using the City noise ordinance as a reference, noise levels from the various phases of construction will be assessed to determine whether the change in sound level at the nearest adjacent sensitive receptor locations exceeds threshold criteria Construction equipment noise will be estimated using U S EPA source documents as well as actual field measurements of special pieces of equipment or activities as necessary The specific emphasis of the construction noise impact assessment will be to determine whether the incremental change in noise due to construction would be considered significant As a benchmark to establish a baseline condition to which noise from construction activity will be added, noise 125 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 77 Project Page 7113 City of El Segundo Scope of Work Christopher A Joseph & Associates Remed January 31, 2006 measurements will be taken in the area surrounding the construction site At a minimum, noise measurement periods will include early morning hours, mid - morning, afternoon, and early evening time periods A Type II integrating sound level meter will be used for this purpose Printed output from the sound meter will be used to document findings Impacts on adjacent residential uses will be assessed Traffic Noise. The traffic noise assessment will be tiered off the previous EIR analysis A calculation of p in peak hour trips traveled from both the Plaza El Segundo Phase I (based on actual development parameters) and Phase II (based on proposed project parameters) projects will be performed and compared to the total p,m peak hour trips used in the Program/Project EIR traffic noise analysis If the total p in peak hour trips are within the assumptions used in the previous EIR, the proposed Plaza El Segundo Phase II project will be deemed to be within the impacts identified in the previous EIR In accordance with CEQA Guidelines Section 15168, no further analysis would be required Mitigation measures from the Program/Project EIR would be imposed on the proposed Plaza El Segundo Phase 11 project as applicable This analysis can be included in the Initial Study and need not be addressed in the EIR for the Plaza El Segundo Phase II project If p in peak hour trip totals exceed the assumptions utilized in the Program/Project EIR, the Caltrans Sound 32 microcomputer model will be used in conjunction with traffic volume estimates from the traffic study to simulate the added noise from local roadways Ambient/existing noise conditions will be established through a representative sound - monitoring program in the project vicinity In addition, impacts from potential operational stationary noise sources (i e , ventilation equipment, loading docks, etc ) on nearby sensitive receptors will be evaluated Mitigation measures identified in the previous EIR will be imposed on the proposed Plaza El Segundo Phase II project that would either eliminate or substantially reduce any identified noise impacts Mitigation measures will be selected to ensure that performance standards are met and that the measures are feasible and enforceable Measures will address both short-term and long -term aspects of the project Population, Housing and Employment Consistent with the analysis provided in the Program/Project EIR, CAJA will prepare this section to address the following issues o Construction employment, o On -site employment projection, o Induced housing growth If the employment projection for the Plaza El Segundo Phase II would be within the assumptions used in the previous EIR for the buildout of the project site, the proposed Plaza El Segundo Phase II project will be deemed to be within the impacts identified in the previous EIR In accordance with CEQA Guidelines Section 15168, no further analysis would be required Mitigation measures from the Program/Project EIR Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 77 Project City of El Segundo 126 Page fl-14 Scope of Work Christopher Joseph & Associates Revised January 31 2006 would be imposed on the proposed Plaza El Segundo Phase II project as applicable This analysis can be included in the Initial Study and need not be addressed in the EIR for the Plaza El Segundo Phase H project Public Services CAJA will assess the proposed project's impacts on fire and police services CAJA will confer with appropriate City of El Segundo personnel relative to the project's potential impact upon police and fire protection services This will involve consultation with the City of El Segundo Police and Fire Departments TransportationJTrafftc The traffic study will be prepared by either Kimley -Horn and Associates or Overland Traffic Consultants, Inc (depending on the City's choice) The selected firm will prepare a project traffic study addressing project traffic impacts at the same 25 intersections that were studied in the Program/Project EIR traffic analysis The project traffic study will include the following tasks Project Traffic Study -- Prepare a project traffic study based on the scopmg requirements This study will include but not be limited to the following. • Describe study area streets and land use, • Collect new traffic data at the same 25 intersections previously analyzed (if needed), • Calculate existing AM and PM peak -hour traffic conditions at 25 study intersections on a weekday and 5 intersections on a Saturday mid -day (if needed), • Update research of other development projects in the study area, • Incorporate information from the updated Circulation Element of the General Plan including two way operation of Nash and Douglas Streets and connection of Douglas Street southerly, • Shift traffic as applicable with the connection of Park Place to Sepulveda Boulevard, • Estimate daily project traffic generation and a in and p in peak hour traffic generation using industry standard traffic generation rates, compare a in and p in peak hour trip generation for the Proposed Project to the adopted Conditions of Approval and Mitigation Monitoring and Reporting Program, as required by the Development Agreement, • Review Los Angeles County Congestion Management Program (CMP) traffic analysis requirements, 121 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Protect Page 11-15 City of El Segundo Scope of Work Christopher A Joseph & Associates Revised January 31, 1006 • Discuss project access, circulation and parking issues, • Recommendations and conclusions, Including any necessary traffic mitigation and, • Determination of the effectiveness of potential traffic mitigation measures If additional tasks are requested, such as preparing conceptual designs of mitigation measures, revisions due to change in the scope of the project, or extensive negotiations with the adjacent jurisdictions and/or regional/Federal agencies, separate estimates of costs for each of those tasks or other tasks that the City may request can be provided Utility and Service Systems The utilities traffic noise assessment will be tiered off the previous EIR analysis A calculation of total utility generation/consumption both the Plaza El Segundo Phase I (based on actual development parameters) and Phase II (based on proposed project parameters) projects will be performed and compared to the consumption/generation identified in the Program/Project EIR traffic noise analysis If generation/consumption estimates are within the values calculated in the previous EIR, the proposed Plaza El Segundo Phase II project will be deemed to be within the impacts identified in the previous EIR In accordance with CEQA Guidelines Section 15168, no further analysis of this issue would be required Mitigation measures from the Program/Project EIR would be imposed on the proposed Plaza El Segundo Phase II project as applicable This analysis can be included in the Initial Study and need not be addressed in the EIR for the Plaza El Segundo Phase II project This section would need to include, however, the sewer and water capacity and infrastructure studies required by the Program/Project EIR for the Plaza El Segundo Phase II project These studies would be provided by the applicant and incorporated by CAJA into the EIR section Cultural Resources CAJA would conduct the records search for the proposed Plaza El Segundo Phase II project site, as required by the Program/Project EIR In addition, if the boundaries of the proposed Plaza El Segundo Phase II project site include the location of State Cultural Resource 19- 186856 (1 e, H Kramer property), Teresa Grimes will conduct historical research on this resource to determine whether it is eligible for inclusion in the National Register of Historic Places or California Register of Historical Resources, In accordance with the criteria established by the State and federal governments for this purpose If the resource is determined ineligible for listing on either the National or California Registers, no further action would be required If the resource is determined eligible for listing, a mitigation plan would be developed to address potential impacts on the resource 128 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 11 Project Page 11 -16 City of El Segundo Scope of Work Christopher Joseph & Associates January 24, 2006 III. PROJECT TEAM CAJA has assembled an experienced and qualified team of environmental specialists to prepare the Plaza El Segundo Phase II Project EIR As a result of our extensive involvement on this project site and other recent projects in El Segundo, the CAJA Team has a proven track record with projects similar to the proposed project, as well as a working relationship with the City of El Segundo Planning and Building Safety Department CAJA will serve as the prime consultant and project manager for the EIR The CAJA Team includes the following subcontractors • Either Kimley -Horn and Associates or Overland Traffic Consultants, Inc (Transportation/Traffic) • Dudek & Associates (Biological Resources) • EMG (Hazards and Hazardous Materials) The attached team organization chart illustrates the key personnel assigned to the Plaza El Segundo Phase It Project EM Qualification statements for the Project Team and resumes for key personnel are provided at the end of this proposal The Project Team for the Plaza El Segundo Phase lI Project Subsequent EIR will be overseen by the Senior Vice President of CAJA, Mr Craig Fajnor Provided below are brief qualifications descriptions of each key personnel Christopher A. Joseph & Associates Craig Fainor Mr Fajnor, Senior Vice President at CAJA would serve as CAJA's Principal -In- Charge and Project Manager for the preparation of the EIR for the Proposed Plaza El Segundo Phase II Project Mr, Fajnor has more than 21 years of experience in environmental planning and project management Prior to Doming CAJA, Mr Fajnor was an Associate Principal at Planning Consultants Research, where he managed numerous projects and provided sophisticated technical analyses for regionally significant projects Mr Fajnor also operated an independent consulting practice for more than four years Mr Fajnor specializes in urban projects and has managed large and complex projects in Los Angeles and throughout the Southern California region Mr Fajnor brings hands -on experience in all forms of environmental documentation which may be needed to meet the requirements of the California Environmental Quality Act and the National Environmental Policy Act Mr Fajnor has managed several high profile projects, including Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Phase I Project EIR, the Los Angeles Air Force Base Land Conveyance, Construction, and Development Project 129 Proposal to Prepare Subsequent EIR far Plaza El Segundo Phase 11 Project Page 1161 City of El Segundo Project Team I / §0 \ }!\ ) / \\ a ƒ % �0 \ \ CL \ ) « \ am k % ;± f 2 - ) 2 _ ,- * - ƒ J; ) )7 /�a ® &!E: !�0 ®= [2 * / \ { k ) k \ t LL m k 0� a CD /kk )k)) « , ! _ 220\ \ \k\ { ))0 Christopher A Joseph & Associates January 24, 2006 EIS/EIR, Bradley Landfill and Recycling Center Master Plan EIR, Hollywood/Vine Mixed -Use Project Addendum EIR, North Hollywood Arts and Entertainment District EIS/EIR, Hollywood Highland EIR, Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Development EIR, and Los Angeles Sports and Entertainment Complex (Staples Center) EIR Paulette Franco Ms Franco is a Project Manager at CAJA Her responsibilities include research, analysis, and coordination for environmental review documents Ms Franco has over seven years of experience in the preparation of environmental review documents pursuant to the California Environmental Quality Act and the National Environmental Policy Act Ms Franco's protect experience includes preparing environmental analyses for controversial and environmentally sensitive projects in both urban and rural settings Ms Franco also has experience in project scheduling, budgeting, and proposal preparation Prior to joining CAJA, Ms Franco worked for Planning Consultants Research (PCR) as a Planner /Geographic Information Systems (GIS) Specialist While working for PCR, Ms Franco prepared analyses for the Los Angeles International Airport (LAX) Master Plan Draft EIS/EM and served as PLR's Project Coordinator for the LAX Master Plan Draft Supplemental EIS/EIR Ms Franco has conducted analyses for complex planning and environmental issues, including demographic, land use, and environmental justice issues Ms Franco has also assisted in the preparation of environmental documentation including Canyon Hills (EIR), Los Angeles Trade Technical College 30 -Year Master Plan (EIR) St Regis (EIR) Jenny Mailhot Ms Mailhot is a Senior Environmental Planner at CAJA Ms Mailhofs responsibilities at CAJA include research and preparation analysis for environmental review documents and proposals Prior to joining CAJA, Ms Mailhot worked for Planning Consultants Research (PCR) as an Associate Planner Ms Mailhot has six years of experience in the preparation of environmental review documents pursuant to the California Environmental Quality Act and the National Environmental Policy Act While working for PCR, Ms Mailhot assisted in the preparation of several high profile projects, including the Los Angeles International Airport EIS/EIR and the Playa Vista Second Phase EIS/EIR Ms Mailhot has also assisted in the preparation of environmental documentation including Oxford Avenue Apartment Project EIR, Bradley Landfill and Recycling Center Master Plan EIR, the Los Angeles Air Force Base Land Conveyance, Construction, and Development Project EIS/EIR, Sepulveda/Rosecrans Site Rezoning and Plaza El Segundo Development EIR, Santa Clanta Keystone EIR Centre Street Lofts IS/EA, Cumpston/Lankershim IS/MND, JSM Milano IS/MND, Impena IS /MND, and Colbum School of Performing Arts Expansion Project (IS /MND) Terrance Wone Mr Wong is an Environmental Planner who, with a specialization in air quality and noise analyzes, provides technical and analytical assistance in the preparation of various environmental documents pursuant to the 131 Proposal to Prepare Subsequent EIR far Plaza El Segundo Phase II Project Page I11-3 City of El Segundo Project Team Christopher A Joseph & Associates January 24 2006 CEQA and the NEPA, including Initial Studies (IS), Mitigated Negative Declarations (MNDs), Environmental Assessments, and Environmental Impact Reports (EIRs) With over four years of experience in the preparation of CEQA/NEPA- related documents, Mr Wong's diverse project experience includes environmental documentation for university growth planning, elementary/high- school, residential/commercial mixed use, industrial, hospital, sports facility, specific plan, and general plan projects Prior to joining CAJA, Mr Wong served as an Associate Scientist at EIP Associates and worked as part of the company's Air and Noise Group to expand services in air quality and noise analyzes through the use of the BEEST air dispersion modeling software and Federal Highway Administration's Traffic Noise Model (TNM) on EIR projects Mr Wong has also assisted in the preparation of environmental documentation including Perris Warehouse/Distribution Facility EIR, Carson Terminal Expansion EIR, Corona General Plan Update FIR, City of Long Beach Land Use and Mobility Elements Update EIR, and Long Beach Manna Shores East Commercial Center EIR Teresa Grimes Ms Gnmes, Senior Architectural Historian at CAJA has 17 years of experience in the field of historic preservation, which has included work in the public, private, and non -profit sectors Prior to joining CAJA, she was the principal of her own consulting firm, which specialized in the identification and documentation of historic resources Recent projects have included the Santa Fe Building in downtown Los Angeles, the Young's Market Company Building at 7h and Union, the Santa Fe Coast Lines Hospital and the Sears Building in Boyle Heights, the Arroyo Seco Historic District in Pasadena, and Mission San Miguel on the Central Coast Earlier in her career, she was the Preservation Officer of the Los Angeles Conservancy, a Research Assistant at the Getty Conservation Institute, and a Project Manager with Historic Resources Group Overland Associates (TransportationiTraffic) Jerry Overland Prior to incorporating Overland Traffic Consultants, Mr Overland was employed by Crain & Associates for 11 years as a senior traffic engineer managing multiple transportation studies and design projects throughout Southern California Mr Overland began his engineering career with the City of Los Angeles Department of Transportation preparing traffic signal and roadway stnpmg(signage plans Public sector experience includes investigating and analyzing traffic control devices in addition to conducting and reviewing land development plans Liz Culhane Ms Culhane is a registered traffic engineer with over 17 years of experience in the transportation engineering field, She has extensive background in both the public and private sector participating in a broad range of project management, public hearings, development review, EIR traffic analysis, 132 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase 11 Project Page I11-4 City of El Segundo Project Team Chrutopher A Joseph & Associates January 24, 1006 subdivisions and other entitlements She has participated in development teams providing input on traffic generation, parking, site plan access and circulation, Recent projects include Plaza El Segundo, Warner Center Apartments, the Orchard in Lake Forest, Los Angeles County Museum of Art, Sierra Canyon High School and Los Angeles Air Force Base Kintley -Horn and Associates (TransportationlTraffic) Serene Ciandella, AICP Ms Ctandella has more than 18 years of experience in traffic modeling, transportation demand management, traffic impact analysis, and transit studies She is an experienced manager of demand modeling and forecasting for numerous transportation planning projects and has extensive organizational and supervisory experience in complex data collection and analysts for transportation studies Ms Ctandella is currently managing preparation of the traffic analysis for the Power Plant site in El Segundo and was Associate and Acting Project Manager for preparation of the El Segundo Circulation Element Update Bill Dvorak Mr Dvorak has over 17 years of transportation planning experience in both the public and private sectors and leads Kimley -Hom's Los Angeles office A regionally known expert, he has presented transportation planning and traffic engineering project information to public and elected officials in more than 30 jurisdictions throughout southern California Mr Dvorak has completed over 200 traffic impact studies for a variety of land uses, large -scale multi -modal transportation plans and complex parking studies He has also completed ITS strategic plans, transit studies, traffic signal systems management plans, and conceptual roadway design studies Mr Dvorak has been involved in several redevelopment projects, including the BKK Landfill site development and the Los Angeles Historic Core parking study He has also managed long -term design efforts for land development projects, including roadway design, fiber optic design, commercial and medical center reconstruction projects Mark J Brown Mr Brown has over five years of experience in transportation planning, corridor studies, and traffic impact analyses He provides experience in the analysis of intersections and roadways for traffic studies, in the production of corridor plans, transportation assessment studies, major investment studies (rail transit), bicycle and pedestrian master plans, and trail feasibility analysis He has extensive knowledge of Geographical Information Systems, experience in all major traffic engineering models (Synchro, Traffix, HCS). Dudek & Associates (Biological Resources) Anita Hayworth, Ph D 133 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase If Project Page 111 -5 City of El Segundo Project Team Christopher A Joseph & Associates January 24 2006 Dr Hayworth is an ecologically oriented biologist with 26 years experience in vertebrate ecology with an emphasis on ornithology She has 13 years experience with environmental document preparation, Her experience includes environmental impact analysis, habitat and population surveys and wildlife management studies She developed a GIS /spreadsheet analysis to prepare revegetation master plans which assists with quantifying acreage, prioritizing restoration sites, and assembling cost of restoration treatments She is well- versed in the ecology and distribution of a number of rare, threatened or endangered species including the Qumo checkerspot butterfly, fairy shrimp, southwestern willow flycatcher, least Bell's vireo, burrowing owl, California and northern spotted owls, cactus wren and the California gnatcatcher She is very knowledgeable with all of the requirements for regulatory compliance in dealing with endangered species and preparation of biological technical reports for all relevant jurisdictions She also has developed a good rapport with the resource agencies and is able to negotiate and interact with them during the project permitting process Brock Ortega Mr Ortega has 14 years of experience in mitigation monitoring, permitting issues related to wetland resources and threatened or endangered species, wildlife biology and management, ecological assessment, environmental impact assessment and mitigation, habitat remediation, endangered species management plan authorship, and project management He has completed wetland and other environmental permit applications for projects involving resource extraction sites, commercial developments, and for public entities Mr Ortega has conducted over 10,000 hours of focused and general wildlife surveys during his professional career He has federal perimts for four species including California gnatcatcher, least bell's vireo, southwestern willow flycatcher, and Qumo checkerspot and is a recognized qualified surveyor for a number of listed and rare amphibian and mammal species EMG (Hazards and Hazardous Materials) Kim Belka Ms Belka will be responsible for the peer review of hazardous materials prepared for the project site and will assist the City in providing independent. judgment of applicant- provided information for inclusion in the EIR Ms Belka has over 15 years of professional experience in conducting and supervising environmental property assessments, site characterization studies, and the preparation of environmental assessment documents Ms Belka is a recognized technical expert on environmental site assessment and regulation, in particular those regulations pertinent to hazardous materials management She has conducted numerous Phase II environmental investigations including soil and groundwater sampling and the removal of underground storage tanks Relevant projects include. Self- Realization Fellowship Master Plan Phase I ESA, Niklor Chemical Company Manufacturing Plant EIR, and El Segundo Corporate Campus EIR 134 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page III -6 City of El Segundo Project Team Chrutopher A Joseph & Associates January 24, 2006 IV. SCHEDULE AND DELIVERABLE PRODUCTS This section provides an estimated time frame to complete the Subsequent EIR for the proposed Plaza El Segundo Phase II project This schedule envisions completion of the EIR process in approximately 8 -9 months 137 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page!!! I City of El Segundo Schedule and Deliverable Protects HI d It H N 136 L' G y° U �o E ° ,�° 'b o 3 3 0 0 3 3 N N C O a rn ° U L d N fi C F Q i pp i N LL 6 w°' O O wry p IR O T t M rap ° C FFF y $ U > U k u O w FL 04 t a D R a E Y a N < i 2 a d d U U c a a U U a U L) UU� U Y z d F D\ N 136 / ) � y % ® e ; � � \ � k - \ & \ � \ i ) )) \\ /7 ) ) )�/ ) \ \// \ r - / ( i§) j ® \)) (/2 (2 E } )/§ )(( / 1]? Christopher Joseph & Associates January 14, 2006 V. COST PROPOSAL Table 2 provides the cost proposal for the preparation of the Plaza El Segundo Phase H Project Subsequent EIR The fees presented under the cost proposal include costs for all subconsultants as well as costs for printing/reproduction, graphics, and other miscellaneous direct expenses Should the scope of work or number of EIR sections increase or change, the City must understand that the consultant fee could exceed this amount Such changes include, but are not limited to, the following • Additional environmental impact categories added as a result of comments received from the public, governmental agencies and/or other interested parties during the scopmg and Notice of Preparation period 0 Additional analysis required as a result of project modifications or delays in receiving project materials • Changes and/or modifications in State CEQA Guidelines or legislation for preparation of Environmental Impact Reports • Additional hours required to complete the Final EIR or attend project meetings, public hearings or community meetings beyond that described in this proposal • Any changes to assumptions and/or understandings contained herein regarding preparation of the Draft and Final EIR Such authorized additional services would be billed on a time and materials basis With respect to billing, CAJA, Dudek & Associates, Kimley -Horn and Associates and EMG will bill time and materials costs on a monthly bans, not to exceed the authorized budget amounts shown in Table 2 Overland Traffic Consultants prefers to bill on a percentage completion basis, as follows Retainer of $7,500, $16,000 upon completion of draft traffic study, and $4,000 upon City approval of traffic study Meeting and response to comments time for Overland Traffic Consultants would be billed on a time and materials basis as they occur If a comparison of cost proposals of the competing consultants becomes the determining factor in your decision - making process, we would be welling to review and/or modify our price Any changes to our cost proposal would be based on further discussion and negotiation between ourselves and the City and would include full disclosure of cost proposals from all consultants competing to prepare this EIR 138 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase O Project Page V - -1 Cery of El Segundo Cost Proposal Christopher Joseph & Associates TABLE 2 Plaza El Segundo Phase II Project Cost to Prepare Subsequent EIR January 14 2006 SCOPE OF WORK COST Tasks 1,2,3 - Preparation of Initial Study/Notice of Preparation Christopher A Joseph & Associates Craig Fajnor 8 hours @$180 $1,440 Jenny Mailhot 30 hours @$140 $4, 200 Subtotal Initial Study/Notice of Preparation $5,640 Task 4 - Preparation of Administrative Draft EIR Christopher A Joseph & Associates Craig Fajnor 40 hours @$180 $7,200 Jenny Mailhot 40 hours @$140 $5,600 Paulette Franco 40 hours @$140 $5,600 Terrance Wong (notselair quality) 20 hours @$140 $2,800 Teresa Grimes (cultural resources) 30 hours @$140 $4,200 Jennifer Johnson 20 hours @$100 $2,000 Brett Pomeroy 20 hours @$100 $2,000 Graphics 40 hours @$70 $2,80 0 CAJA Subtotal $32,200 Dudek & Associates (biological resources) $12,000 EMG (hazardous materials peer review) M000 Subtotal Administrative Draft EIR (not including traffic) $53,200 Traffic Either Kimley -Horn and Associates, or $29,950 Overland Traffic Consultants $27,500 Subtotal Administrative Draft EIR with Kimley -Horn and Associates $83,150 Subtotal Administrative Draft EIR with Overland Traffic Consultants $80,700 Task 5,6 — Revisions, Draft EIR Christopher A Joseph & Associates Craig Fajnor 60 hours @$180 $10,800 Jenny Mailhot 60 hours @$140 $8,400 Brett Pomeroy 20 hours @$100 $2,000 Graphics 20 hours @$70 1400 Subtotal Draft EIR $22,600 139 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase II Project Page V -2 City of El Segundo Cost Proposal Christopher Joseph & Associates January 14, 2006 Task 7 — Final EIR Christopher A Joseph & Associates Craig Falnor 40 hours @$180 $7,200 Jenny Mailhot 80 hours @$140 $11,200 Brett Pomeroy 60 hours @$100 $6,000 Graphics 20 hours @$70 $1,400 Subtotal CAJA $25,800 Traffic Consultant (either Kimley -Horn or Overland) $5,000 Dudek & Associates (biological resources) $2,000 Subtotal Final EIR $32,800 Task 8 — Meetings, Hearings Christopher Joseph &Associates Craig FaJnor 60 hours @$180 $10,800 Traffic Consultant— 6 meetings Kimley -Horn $4,200 Overland $3,000 Dudek & Associates —1 meetings $2,000 Subtotal Meetings/Hearings with Kimley -Horn and Associates $17,000 Subtotal Meetings/flearings with Overland Traffic Consultants $15,800 Task 9 — Mitigation Monitoring Program Christopher A Joseph & Associates Jenny Mailhot 10 hours @$140 $1,400 Subtotal Mitigation Monitoring Program $1,400 Task 10,11 — Findings, Statement of Overriding Considerations Christopher A Joseph & Associates Craig FaJnor 10 hours @$180 $1,800 Jenny Mailhot 20 hours @$140 $2.80 0 Subtotal Findings, Statement of Overriding Considerations $4,600 DIRECT COSTS (Estimated/Will be Billed at 100% of Actual Cost) Pnnting/Graphics/Postage, etc $20,000 Total By Firm CAJA $103,040 Dudek & Associates $16,000 EMG $9,000 Direct Costs $20,000 Subtotal, Not Including Traffic $148,040 Total by Traffic Firm Kirnley -Hom and Associates $39,150 Overland Traffic Consultants $35,500 TOTAL PROJECT With Kimley -Horn and Associates as traffic consultant $187,190 With Overland Traffic Consultants as traffic consultant $183,540 140 Proposal to Prepare Subsequent EIR for Plaza El Segundo Phase lI Prglect Page V -3 City of El Segundo Cost Proposal EL SEGUNDO CITY COUNCIL MEETING DATE February 21, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- New Business AGENDA DESCRIPTION: Consideration and possible action regarding the approval of submitting comments prepared by RBF Consultants to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report which proposes physical alterations to, and an increase in treatment capacity at the Hyperion Treatment Plant (Fiscal Impact None) RECOMMENDED 1) Authorize the Mayor to sign and forward the attached comments to the City of Los Angeles relating to the Integrated Resources Plan Draft Environmental Impact Report, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. On June 7, 2005, City Council authorized an agreement with RBF Consultants (RBF) to review and prepare comments to the Integrated Resources Plan Draft Environmental Impact Report (IRP -DEIR) prepared by the City of Los Angeles Department of Public Works Bureau of Sanitation and Department of Water and Power In summary, the IRP -DEIR proposes to increase the Hyperion Treatment Plant's (HTP) maximum capacity from 450 million gallons per day to 500 million gallons per day, construct 12 new egg- shaped digesters, and expand the biosolids handling capacity from 680 wet tons per day (wtpd) to 916 wtpd. (Continued on next page . ) ATTACHED SUPPORTING DOCUMENTS: 1) Comment to the Integrated Resources Plan Draft Environmental Impact Report to the City of Los Angeles FISCAL IMPACT None Operating Budget: N/A Amount Requested* NIA Account Number- N/A Project Phase, NIA Appropriation Required: _Yes X No ORIGINATED BY. DATE r . /_..' z /s /6 Seimone Jur /iS� Director of Planning and /S. 141 .17 BACKGROUND & DISCUSSION (cont.) The expansion of HTP's capacity raises potential operational impacts to the community. Typical negative impacts the community experiences are odors, vibrations, and glare and light emanating from the plant's operation The proposed expansion of HTPs treatment capacity may potentially worsen or heighten these current impacts Staff and RBF worked together to develop the review comments to the IRP -DEIR The comments address noise, air quality /odor, and aesthetics An important item in the attached comments is number nine under aesthetics This comment requests that the City of Los Angeles Bureau of Sanitation enter Into a Memorandum of Understanding (MOU) with regards to forming a Mitigation Monitoring and Inspection Program (MMIP). The purpose of the MMIP is to address Impacts to the community due to construction related activities at HTP. It establishes a forum and a formal process of resolution where community members can voice their concerns regarding Impacts that affect them A similar program was implemented in the 1990's when HTP undertook an extensive expansion. The MMIP is similar to the current Citizen's Forum meetings that take place on a monthly basis The purpose of these meetings is to address impacts that affect the community due to the day -to -day operation at HTP. RECOMMENDATION Staff recommends that the City Council approve the submittal of the attached comments to the City of Los Angeles P \Planning & Building Safety\Slurlis \Staff Reports Part 2\Hyperion Mitigation Monitor= Staff Report to release comments on IRP DEIR 02 -21 -2006 doc q4 Gt C Y Off, lewy s.?� / / / / 4SEG��q McDowell, Mayor Elected Officials Kelly McDowell, Mayor John G Gain", Mayor Pro Tam Jim Bouigeril", Councll Member Edc K Busch, council Member Carl Jacobson, Councll Member Cindy Nonunion, city Clerk Ralph Lanphere, Coy itbesurer Appointed Officials JeNray Stewart, City Manager Mark D Hensley, Clay ANOmey Department Directors Bret Plum/ea, Admausind. Sew coo Nunn Angela, Fire Chad Debra Brighton, ubrary & Cable Sam." selmona Jags, Planning and Building sahty Jack Weyt, Polka Clue/ Stawn Pinion, Publm Works Sbna Mancini, Recreatim & Parka WWW alsegundo org February 21, 2006 Mr Jawahar P Shah City of Los Angeles Public Works, Bureau of Sanitation Wastewater Engineering Services Division 2714 Media Center Drive Los Angeles, CA 90065 Subject: Hyperion Wastewater Treatment Plant (HTP) Draft EIR Peer Review Dear Jawahar The following are comments from the City of El Segundo addressing the Draft Environmental Impact Report for the Integrated Resources Plan DEIR Comments Comments to the HTP DEIR are summarized with the following topics "Noise ", "Air Quality ", "Aesthetics ", and "Hazards and Hazardous Materials" Noise 1 On page 3 13 -95 of the DEIR, Mitigation Measure NV -MM -6 should be modified to include the Hyperion Treatment Plant Subsequent noise monitoring should be conducted post construction to ensure that a significant noise increase does not occur Subsequent noise monitoring should also be conducted to ensure that the operational noise characteristics do not exceed the criteria specified in Title 7, Chapter 2 of the El Segundo Municipal Code 350 Main Street, El Segundo, California 90245 -3813 Phone (310) 524 -2302 FAX (310) 322 -7137 143 JawaharP Shah City of L A Feb 21,2006 Air Quality /Odor 2 During the construction of the proposed Project, diesel fired equipment would be utilized Diesel fired equipment is known to emit diesel particulate matter (DPM) and acrolein emissions, which are considered toxic air contaminants by the California Air Resources Board (CARB) and the Environmental Protection Agency (EPA) Construction emissions should also be modeled with ISCST3 DPM and acrolein impacts should be assessed against the Office of Environmental Health Hazard Assessment standards, which allows the exposure periods for the cancer calculation to be as short as nine years (i e , a risk factor of 9/70) 3 As stated in Section 3 4 3 3 of the DEIR, construction related air emissions would be significant and unavoidable Thus, the following South Coast Air Quality Management District (SCAQMD) recommended mitigation measures should be implemented into the project • Provide on -site lunch trucks /facilities during construction to reduce off -site worker vehicle trips • Prohibit parking of construction vehicles on streets adjacent to residences, schools, daycare centers, convalescent homes and hospitals • Prohibit construction vehicles idling in excess of five minutes to be consistent with State law • Suspend use of all construction equipment during a first - stage smog alert • Designate a person who will ensure implementation of the proposed mitigation measures through direct inspection and investigation of complaints The project proponent should also provide a telephone number that residents may call should they have complaints regarding construction nuisance • Use zero VOC content architectural coatings on buildings • Restrict the number of gallons of coatings used per day • Encourage water -based coatings or other low - emitting alternatives • Paint contractors should use hand applications instead of spray guns - 2 - 144 Jawahar P Shah City of L A Feb 21, 2006 4 To mitigate odor impacts from the demolition of the existing Hyperion facilities, the following is recommended • Rinse the surfaces of the old equipment with chemicals such as sodium hypochlonte, hydrogen peroxide or other oxidants, or • Use odor suppressing foams used to minimize the release of odors 5 Should project construction require excavating sods (or other soil movement) previously under sludge drying beds, the lead agency should include the influence of complying with SCAQMD Rule 1166 (Volatile Organic Compound Emissions from Decontamination of Sod) 6 Odor impacts for the Hyperion Plant were qualitatively assessed, as it is an existing odor generating facility An odor control assessment should be prepared that quantitatively assesses hydrogen sulfide (H2S) and Reduced Sulfur Compounds (RSC) The modeling and analysis should specifically address the Intensity, Butanol Equivalence, Character, and Hedonic Tone Dispersion modeling should be performed with the Industrial Source Complex — Short Term Version 3 (ISCST3) model Typical SCAQMD values should be utilized in the ISCST3 model, such as the urban dispersion coefficient and bypassing the calm wind speed processing The model output one -hour average concentrations should be multiplied by a peaking factor to estimate the peak three - minute concentration The odor threshold should be assessed utilizing the methodology set forth by American Society for Testing and Materials (ASTM) E679 -91 (Standard Practice for the Determination of Odor and Taste Thresholds by a Force - Choice Ascending Concentration Series Method of Limits) 7 As stated on page 3 4 -135 of the DEIR, increased wastewater and biosolids throughput at Hyperion would temporarily increase fugitive odor emissions from other facilities (receptors) not directly involved in the identified expansion projects In addition, the City of El Segundo is concerned with the potentially permanent increase in fugitive odor emissions from these other receptors The following control measures should be investigated for potential implementation and included in the expansion project - 3 - 145 JawaharP Shah City of L A Feb 21,2006 • Primary clarifier scrubber — Should be upgraded with appropriately sized pumping, ducting and chemical feed equipment to operate in dual chemistry mode (i e , both sodium hypochlonte and sodium hydroxide) The efficiency of the controls should achieve 99 percent control • Continuous monitoring equipment should be installed to monitor the HaS exhaust concentrations with potential feedback loop control of the chemical metering pumps • Odor control should be limited to less than 50 exceedances of an odor level of 7 dilutions -to- threshold (D!T) at off -site receptor locations • The odor control systems of proposed Plant upgrades and existing receptors should ultimately meet or exceed the odor control capacities outlined in the November 2002 Odor Mitigation Plan • Secondary clarifiers — Should be covered (i a with flat aluminum or fiberglass reinforced plastic) Odor control shall include an appropriate range of air exchanges per hour Aesthetics 8 HTP's Odor Mitigation Plan (November, 2002) states that current (2002) flows through the Plant are 360 MGD The DER states Year 2000 flows were 443 MGD, which is not consistent The DER assertion that Year 2020 flows will be 511 MGD suggests an increase by 68 MGD Based on the OMP, Year 2020 flows would be 428 MGD, which would appear to be 'comfortably' within the current capacity of the Plant (450 MGD) Why is expansion necessary? The City of El Segundo requests a detailed explanation of the 'no- project' alternative be included in the DER 9 The City of El Segundo requests that the City of Los Angeles include a mitigation monitoring program, based on the cooperative efforts of both the City of El Segundo and Hyperion Treatment Plant staff, to take place during and following Plant expansion in a manner similar to the program under the MMIP 10 The DER should outline specific truck routes during and following Plant expansion Jawahar P Shah City of L A Feb 21,2006 11 The DEIR should outline specific reasons why the proposed upgrades to HTP solids handling capacity under the Project are disproportionately high compared to the overall proposed Plant expansion 12 The new digestors will be located closer to the ocean, at a maximum height of 110 feet above mean sea level, If this is the same as the existing egg- shaped digestors, then visual impacts will be increased, due to geometry Massing and impacts to the view corridor should be analyzed within the EIR 13 Recently, electrical conduit has been added to the existing digesters without prior notification to residents This issue was recently addressed at the Citizens Forum under the existing MOU This new conduit has had an adverse visual impact on ocean views from neighboring housing, and HTP staff has acknowledged that some of the visual impact might have been avoided if addressed prior to installation This issue should be analyzed within the EIR 14 The addition of three secondary clarifier modules (12 tanks) for the Hyperion plant do not include increased odor control The secondary clarifier expansion should include addition of new odor scrubbing systems or upgrade of existing odor scrubbing systems complete with increased scrubbing (pumping) capacity and upsize of main ducting, where necessary 15 The EIR should address the relocation of 248 parking spaces for existing staff and contractors If expansion of the existing parking structure includes construction of additional levels, this will likely produce additional visual impact that should be analyzed within the EIR 16 On page 2 -10 of the DEIR, the height of the new truck - loading facility needs to be revised to be consistent with Figure 2 -3, which identifies a maximum height above mean sea level of 110 feet If this is the same as the existing egg- shaped digestors, then visual impacts will be increased, due to geometry Massing and impacts to the view corridor should be analyzed within the EIR 17 The addition of 12 egg- shaped digesters for the Hyperion plant do not include increased odor control This expansion should - 5 - 147 JawaharP Shah City of L A Feb 21, 2006 include addition of new odor scrubbing systems or upgrade of existing odor scrubbing systems complete with increased scrubbing (pumping) capacity and upsize of main ducting, where necessary 18 Mitigation Measure AES -MM -7 should be modified to require a lighting control plan for construction and plant operations Lighting shall be installed with the lowest illumination feasible, using soft yellow /orangelpink lighting elements, low- pressure sodium elements Baffles, shades, and hoods should be used to direct all lighting downward, so that light does not escape in an upward direction, and is not reflected onto any off -site residences All light standards and fixtures within parking lots shall be of a cutoff or motion sensor /timed design Prior to final inspection, a photometric field inspection of the approved lighting system should be conducted The inspection should verify the proper construction and installation of materials within the approved plan, determine the actual light patterns and values through light meter testing and observation, and determine the extent of any errant lighting Deviations and /or violations should be corrected prior to the final clearance for the project 19 Prior to site mobilization at Hyperion, lighting for construction should be used in a manner that minimizes potential night lighting impacts, as follows • All lighting shall be of minimum necessary brightness consistent with worker safety • All fixed position lighting shall be shielded, hooded, and directed downward to minimize backscatter to the night sky and prevent light trespass (direct lighting extending outside the boundaries of the construction area) • Wherever feasible and safe, lighting shall be kept off when not in use and motion detectors shall be employed • A lighting complaint resolution form should be maintained by construction management, to record all lighting complaints received, and to document the resolution of that complaint • All construction- related lighting shall be completely shielded or screened so as not to be visible to residents northeast of the project site - 6 - 4 is JawaharP Shah City of L A Feb 21, 2006 20 During construction, removal of vegetation and grading should be minimized to reduce visible disturbance Following completion of natural landform and revegetated to reduce visual contrast Appropriate screening (e g temporary opaque fencing, six feet in height) should be used to buffer views of construction equipment and material, when feasible Staging locations should be indicated on final plans, and grading plans should be submitted to the City of El Segundo Planning Department for review and comment To the extent feasible construction activities and associated storage, staging, and stockpiling areas should be concentrated away from adjacent residential areas 21 Buildings should be constructed with non - reflective surfaces, including roofs and windows 22 The City of Los Angeles should meet the City of El Segundo's requirements for Vehicle Use Area (VUA) landscaping by providing the required number of trees in areas that will be striped for vehicle parking 23 Although the Cities of Los Angeles and El Segundo have negotiated a Hyperion Landscape Agreement Memorandum of Understanding (MOU) as visual mitigation for the previously constructed egg- digesters, additional landscape opportunities should be provided The City of Los Angeles should establish a Landscape Committee to develop the final landscape plan that will be submitted to the City of El Segundo for review and approval The Landscape Committee should be comprised of two voting members from the City of El Segundo and two members (one vote) representing the project owner Trees and landscaping should be designed to balance view corridors to the ocean with screening of the facility for the northernmost residents of the City of El Segundo along the bluff The screening should, at a minimum, utilize landscape opportunities on all four boundaries of the project site Landscape screening should include continuous tree canopies The plan should comply with City of El Segundo Zoning codes (Title 15, Chapter 2, Sec 15 -2 -14) pertaining to on -site landscaping The landscape screening and the irrigation system should be monitored for a period of five years to ensure survival During this period all dead plant material should be replaced To - 7 - 149 Jawahar P Shah City of L A Feb 21.2006 achieve year -round screening, evergreen species shall be used Spacing of trees should be sufficiently dense to ensure substantial screening by the tree canopy at maturity To satisfy the aforementioned conditions, a detailed landscape, grading, and irrigation plan should be submitted to the City of El Segundo for review and comment The plan should include a list of proposed tree, plant, and shrub species and installation sizes, and a discussion of both the suitability of the plants for the site conditions and mitigation objectives A list of potential plant species that would be both viable and non - invasive in this location should be prepared by a qualified professional landscape architect familiar with local growing conditions, with the objective of providing the widest possible range of species from which to choose The final planting plan shall Include an all - Inclusive list of plants to be used in order to ensure exclusion of potentially Invasive species Soil tests should be performed on both on -site and Imported soil where landscaping is to take place Soil shall be amended on the basis of those tests, if needed to ensure long -term viability of plantings If you have any questions you may call Seimone Jurps, Director of Planning and Building Safety at (310) 524 -2345 Sincerely, Kelly McDowell Mayor cc All City Council Jeff Stewart, City Manager Mark Hensley, City Attorney Seimone Jugls, Director PBS James O'Neil, RSI Program Manager File P \Planning & Building Safety\Slurps \Staff Reports Part 2 \Hyperion IRP DEIR \Letter (K McD) to LA regarding comments to DEIR IRP- FINAL- 2 -21 -06 doc $ 150 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE February 21, 2006 AGENDAHEADING. CouncllmemberBou Consideration and possible action to increase the City Council's compensation to $900 00 per month (Fiscal Impact $25,020 annually) RECOMMENDED COUNCIL ACTION. 1) Introduce ordinance, 2) Schedule the second reading of the ordinance on March 7, 2006, and 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. California Government Code Section 36516 specifies that the City Council may only increase its compensation prior to a regularly scheduled municipal election that occurs before the beginning of anew term in office for new or reelected Councilmembers The City Council of El Segundo last adjusted its compensation in 1990, when it increased the total to $483 00 /month The Government Code allows Councils to increase compensation by an amount not exceeding 5% annually since the last increase If previous City Councils had adjusted the compensation of its members accordingly, the current total would be $1054 33 /month I requested staff to conduct a brief survey of local cities to determine levels of compensation for those Councils The results areas follows (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS Government Code Section 36516 and 36517 and draft ordinance FISCAL IMPACT $12,510 00 for FY 2005/06, $25,020 00 annually Operating Budget 105,100 00 Amount Requested: $12,510.00 Account Number 001 -400- 1101 -4101 Project Phase N/A Appropriation Required: X Yes _ No ORIGINATED- DATE February 13, 2005 Jim Boul arides, Councilmember REVIEWED DATE 1) 6 Jeff City Manager 151 Background and Discussion (con't): Culver City - Gardena - Hawthorne - Hermosa Beach - Inglewood - Manhattan Beach — Rancho Palos Palos Verdes — Redondo Beach - Santa Monica - $485 00 /month Mayor - $1,000 00 /month; Council - $650 00 1month $600 00 /month $600 00 /month Mayor - $7,875 /month, Council - $3,937 /month $225 00 /month Car Allowance - Mayor - $350 00 /month, Council - $200 00 /month $792 67 /month, plus $375 00 /month car allowance Mayor - $1074 49 /month, Council — 895 40 /month All of the responding cities offer benefits in addition to the compensation stated above Those benefits generally include PERS retirement and paid medical for members of those Councils I am recommending that the Council introduce the attached ordinance to increase compensation to the amount of $900 00 /month 152 Government Codes 36516 and 36517 36516 (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be determined by the following schedule (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month, (2) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($900) per month, (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month (6) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance (b) At any municipal election, the question of whether city council members shall receive compensation for services, and the amount of compensation, may be submitted to the electors If a majority of the electors voting at the election favor it, all of the council members shall receive the compensation specified in the election call Compensation of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner (c) Compensation of council members may be increased beyond the amount provided in this section by an ordinance or by an amendment to an ordinance but the amount of the increase may not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted No salary ordinance shall be enacted or amended which provides for automatic future increases in salary (d) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) to (c), inclusive For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body (e) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section provided the same benefits are available and paid by the city for its employees 15;3 (f) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514 5 shall not be included for purposes of determining salary pursuant to this section 36516 1 A mayor elected pursuant to Sections 34900 to 34904, inclusive, of the Government Code may be provided with compensation in addition to that which he receives as a councilman Such additional compensation may be provided by an ordinance adopted by the city council or by a majority vote of the electors voting on the proposition at a municipal election 36516 5. A change in compensation does not apply to a councilman during his term of office, however, the prohibition herein expressed shall not prevent the adjustment of the compensation of all members of a council serving staggered terms whenever one or more members of such council becomes eligible for a salary increase by virtue of his beginning a new term of office 36517 The city clerk and the city treasurer shall receive, at stated times, a compensation fixed by ordinance or resolution 154 ORDINANCE NO. AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE § 1-4 -3 REGARDING CITY COUNCIL COMPENSATION. The City Council of the city of El Segundo does ordain as follows SECTION 1 El Segundo Municipal Code ( "ESMC ") § 1 -4 -3 is amended to read as follows "1 -4 -3 COMPENSATION OF COUNCIL MEMBERS Pursuant to California Government Code § 36516, each city councilmember will receive a salary of nine hundred dollars ($900 00) per month as compensation for serving on the city council In addition, councilmembers may also be reimbursed for actual and necessary expenses incurred in the performance of their official duties as determined by city council resolution " SECTION 2 Repeal of any provision of the ESMC, or any other City resolution or ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 3 If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 4 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the city of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 5 This Ordinance will become effective on the 31st day following its final passage and adoption However, pursuant to Government Code § 36516 5, it will not become operative until one or more members of the City Council begins a new term in office 15 Page 1 of 2 PASSED AND ADOPTED this day of 2006 ATTEST Cindy Mortesen, City Clerk Page 2 of 2 Kelly McDowell, Mayor 15�