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2006 FEB 07 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenoth In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 7, 2006 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4454 Next Ordinance # 1392 001 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2 matters 1 City of El Segundo v City of Los Angeles, et at , LASC No BS094279 2 Affinito v City of El Segundo, LASC No BS100935 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) A- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter 1 Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138- 004 -008 and 4138 - 004 -015) City Negotiator Jeff Stewart, City Manager Property Owner Federal Express CorporatioNThomas Properties SPECIAL MATTERS — 6 00 P M (approximate) 1 Interviews of candidates and potential appointment to one position on the Planning Commission will be held in the West Conference Room, commencing at approximately 6 00 p m This meeting is open to the public 602 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenqth in compliance wnh the Americans wnh Disabmties Act, n you neea special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 7, 2006 - 7:00 P.M. Next Resolution # 4454 Next Ordinance # 1392 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Reverend Elizabeth Morse of Saint Michael, the Archangel Episcopal Church PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson UU3 PRESENTATIONS — a Commendations to the Mitey Mite Squad for putting El Segundo on the map by taking 15t place and the National title in their division at the American Youth Football and Cheerleading Championships in Tucson, Arizona on December 8, 2005 b Proclamation reaffirming El Segundo's commitment to foster the ideals of the 44 -year Sister City Program and encouraging the participation of the citizens of El Segundo in the Guaymas- El Segundo Sister City Association c Proclamation observing the month of February, 2006 as American Heart Month and encouraging all citizens to loin the American Heart Association in its crusade against heart disease and stroke ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the announcement of the appointment of a candidate to the one vacancy on the Planning Commission. Recommendation — (1) Announce the appointee to the Planning Commission, if any, and term of office, (2) Alternatively, discuss and take other action related to this item 4 004 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 2. Warrant Numbers 2551502 to 2551831 on Register No. 08 in the total amount of $2,639,118.26 and Wire Transfers from 116/2005 through 1/2612006 in the total amount of $1,544,089.99. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3. City Council Meeting Minutes of January 17, 2006 and Special City Council Minutes of January 25, 2006. Recommendation — Approval 4. Consideration and possible action to retain Alliance Resource Consulting to conduct a search for the position of Director of Recreation and Parks. (Fiscal Impact: $20,000) Recommendation — (1) Authorize the City Manager to execute a professional services agreement, in a form approved by the City Attorney, with Alliance Resource Consulting for an amount not to exceed $20,000, (2) Alternatively, discuss and take other action related to this item 5. Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Public Works Maintenance Leadworker. Recommendation (1) Approve the Examination Plan, (2) Alternatively, discuss and take other action related to this item 6. Consideration and possible action regarding a request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building for two months in recognition of the company's presence in El Segundo since 1994 at 2230 East Imperial Highway. Applicant: DIRECTV (Fiscal Impact: None) Recommendation — (1) Approve DIRECTV's request to install an oversized sign for two months, (2) Alternatively, discuss and take other action related to this item G0 5 7. Consideration and possible action to award a Public Works Contract to Don La Force Associates, Inc. for the installation of American with Disabilities Act (ADA) compliant Automatic Doors at the west entrance to City Hall (outside City Council Chambers), and at the main entrance of the Police Department in the amount of $37,250. Approved Capital Improvement Project — Project No. PW 05 -13, CDBG Project No. 600803 -05. (Contract Amount: $37,250) Recommendation — (1) Award a contract to the lowest responsible bidder, Don La Force Associates, Inc in the amount of $37,250, (2) Authorize the City Manager to execute the construction contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding acceptance of the project for the 2004 -2005 Annual Contract for City -wide Sidewalk, Curb, Curb and Gutter, Handicap Access Ramps and Other Minor Improvements and approval of Change Order No. 1 in the amount of $14,873.50 — Project No. PW 04 -11. (Final Contract Amount: $144,873.50) Recommendation — (1) Accept the work as complete, (2) Approve Change Order No 1 in the amount of $14,873 50, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding adoption of plans and specifications for the Surface Refurbishment of seven (7) Tennis Courts and a Basketball Court at Recreation Park (339 Sheldon Street) — Approved Capital Improvement Project. Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for the receipt of construction bids, (3) Alternatively, discuss and take other action related to this item 10. Consideration and possible action regarding adoption of plans and specifications for the refurbishment of the driving range at the Lakes Golf Course at 400 South Sepulveda Boulevard — Approved Capital Improvement Project. (Fiscal Impact: $456,300) Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise the project for the receipt of construction bids, (3) Alternatively, discuss and take other action related to this item. 6 OUG 11. Consideration and possible action regarding the Athletic Field Taskforce's recommendation to approve contract for the Athletic Field Design for the proposed Athletic Field located at the intersection of Mariposa and Nash with RJM Design Group. (Fiscal Impact: $190,950) Recommendation (1) Award the Athletic Field Design Consultant contract to RJM Design, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding adoption of a Resolution approving the City of El Segundo's application for funding through California's 2002 Resources Bond Act, Per Capita Grant Program. (Fiscal Impact: $220,000 Recommendation (1) Adopt a Resolution approving the City of El Segundo's Application for grant funds for the Per Capita Grant program under the Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002, (2) Alternatively, discuss and take other action regarding this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 13. Consideration and possible action regarding the adoption of an urgency Ordinance prohibiting animated signs on a city-wide basis. (Fiscal Impact: None) Recommendation — (1) Discussion, (2) Adopt urgency Ordinance by 4/5 vote prohibiting animated signs, (3) Alternatively, discuss and take other action related to this item L0i Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — Mayor McDowell — 14. Consideration and possible action to re- appoint Bill Bue to the Golf Course Subcommittee. Recommendation — (1) Approve appointment of Bill Bue to the Golf Course Subcommittee, (2) Alternatively, discuss and take other action related to this item 15. Consideration and possible action to appoint the Mayor, City Manager, and Director of Administrative Services to serve as Board Member, alternate Board Member, and substitute alternate Board Member on the Independent Cities Risk Management Association ( ICRMA) Governing Board. Recommendation — (1) Adopt Resolution appointing the Mayor, Kelly McDowell, as the ICRMA primary Governing Board Member, City Manager, Jeff Stewart, as the alternate Governing Board Member, and Director of Administrative, Services Bret M Plumlee, as the substitute alternate Governing Board Member, (2) Alternatively, discuss and take other action related to this item 16. Consideration and possible action directing staff to start the process of amending the provisions of the Downtown Specific Plan (DSP) to limit the height of buildings to two�stories and 30 feet. (Fiscal Impact: None) Recommendation — (1) Direct staff to amend the Downtown Specific Plan to limit the height of buildings to two - stories and 30 feet, (2) Alternatively, discuss and take other action related to this item PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed (,� 10 MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seg) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE 01-///0 G TIME NAME 000 • �� �i • �. ��_�, �� . �:�� Certificate of Recognition Awarded to Members of the Mitey Mites Squad, Coaches and General Manager For their extraordinary efforts and teamwork which put El Segundo on the map when the squad earned lst place and the National title in their division, at the American Youth Football and Cheerleading Championships on December 8, 2005. Sheena Odabashian Erin Lavoie Emily Manning Pricilla Masis Jessica Meraz Hanna Peck Shannon Perez Sara Ray Amber Yi Coach — Kelly Perez Assistant Coach - Tray Manning General Manager — Suzy Ray U�1 rodama.tiot QCitp of Cl 6rguubo, California WHEREAS, President Dwight D Eisenhower initiated the Sister City Program in 1956 during the Cold War era to promote understanding between the United States and foreign countries, and WHEREAS, In September, 1962, Mayor Wilburri E Balzer, and a delegation of El Segundo City and Civic leaders met with Presidente, Jose Martinez, and his delegates in Guaymas to establish a Sister City Program, as documented in City of El Segundo Resolution No 2012, adopted on October 8, 1962, and WHEREAS, The Guaymas -El Segundo Sister City Association promotes exchanges in the areas of culture, trade and economic development, youth, education, recreation, medicine and technology and increases public awareness, international cooperation and understanding through community involvement and people -to- people relationships, and WHEREAS, A delegation from the Sister City Association, line their predecessors before them, will travel to Guaymas on February 22, 2006, to maize the 44 -year Sister City bond even stronger NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California, on this 7th day of February, 2006 reaffirm El Segundo's commitment to foster the ideals of the Sister City Program, and encourage the participation of the citizens of El Segundo in the Guaymas - El Segundo Sister City Association U.,2 rocCamation City of et *egun0o, Ca(tforttta WHEREAS, Diseases of the heart are the nation's leading cause of death and stroke is the third leading cause of death WHEREAS, Cardiovascular diseases claim the lives of over 480,000 Amencan Females each year (about one death per minute). Of this number, 53% females die from cardiovascular disease as compared to 46% men, and approximately 35,000 more females than males die from a stroke WHEREAS, In 2006 the estimated direct and indirect cost of cardiovascular diseases and stroke in the United States is estimated at $403 1 billion WHEREAS, More women die of cardiovascular disease than the next six leading causes of death combined, including all cancers; yet, only 13% of women consider cardiovascular disease their greatest health risk. WHEREAS, One of the American Heart Association's goals is to increase awareness of heart disease - the leading cause of death for women - and to inspire women to take charge of their heart health. NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California, hereby proclaim the month of February, 2006 as American Heart Month and encourage all citizens to join the American Heart Association in its crusade against heart disease and stroke By increasing awareness and empowering women to reduce their risk for cardiovascular disease, thousands of lives will be saved each year EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding the announcement of the appointment of a candidate to the one vacancy on the Planning Commission RECOMMENDED COUNCIL ACTION: (1) Announce the appointee to the Planning Commission, if any and term of office, 2 AlternativeI , discuss and take other action related to this item BACKG tt�SUND & DI U IAN: Committee/Commission & Board # of Openings Appointee(s) Term Exp�re(s) Planning Commission (') announce if term is extended to 06/30/10 ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT: N/A ORIGINATED. 06/30/06" Date: January 30, 2006 Date: January 1 Ui4 2 SILL Z m �N W J W � O tSNN U- 3 s" � � w p w w � O U y N F h yr a w w w m: a ? U O= O O O G N N N a W W W F O p a h > > > 2 m ro N w \ y p p ry qq y�8 qpq(� s rc ��l W m £ S$ o S zp�'ppLL Oi LLOw i ">5wz 4zwt -�-i m F gU w > C; z i w'��?m gN33Z�y^ SoF WZLLWw�Ziz¢FU dd m Z'c w Eum9s 2 ig U q qW Q %p ((O NJ � LL rN u � u aa Y � O pi J? m TO i V ma O O zd zOrc zo:Or � LLO!23 �a 2 W�O� g� v u A ° Q`o 0 2, 10 N c m C u n C 9 c> NWi o o w w wh E-u w° ¢ V N t C ry O y E v o 015 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/612005 THROUGH 1126/2006 Date wee Amount Description 1/10/06 West Basin 731,653 32 H2O payment 1/12106 IRS 186,837 66 Federal Taxes 1/12106 Employment Development 37,841 43 State Taxes 1/17/06 Federal Reserve 22500 Employee I Bonds 1/17/06 Federal Reserve 15000 Employee I Bonds 1/17106 Health Comp 4,40334 Weekly claims 1/6 1119/06 Health Comp 4,62419 Weekly claims 1113 1/19/06 Lane Donovan Golf Ptr 19,126 72 Golf Course Payroll Trf 1/19/06 Cal PERS 256,142 54 PERS Retirement 1/20106 La Salle 43,725 00 ABAG payment 1124/06 IRS 176,137 40 Federal Taxes 1/24/06 Employment Development 33,587 69 State Taxes 1/26/06 Health Comp 14466 Weekly claims 1/20 1/6-1126106 Workers Comp Activity 49,491 04 SCRMA checks issued DATE OF RATIFICATION: 1/17/06 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by 1,544,089 99 1,544,089.99 /f;�7 0 Date �l Date D e he City Treasurer's Office of the City of El Segundo 0,6 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 17, 2006 - 5.00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present - arrived at p m 5 20 p.m CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2 matters City of El Segundo v City of Los Angeles, et al., LASC No BS094279 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1 - matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6). -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter Council recessed at 6 50 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING 3 JANUARY 17, 2006 PAGE NO 1 Ell REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 17, 2006 - 7 00 P M 7.00 P.M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION— Pastor Jeannie Kuhn of Community of Christ PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — (a) Mayor McDowell made a Presentation proclaiming January 19, 2006 as Winifred D Wilkes Day in El Segundo in commemoration of the centennial of her birth. (b) Council Member Boulgarides presented a Proclamation to Sue Carter, saluting former elected officials, residents and businesses, and inviting the public to celebrate El Segundo's 89t' Anniversary with a cake - cutting ceremony on Thursday, January 19, 2006, 4.45 p m , at Farmers Market (c) Police Chief Jack Wayt gave a brief background and announced the 2005 EI Segundo Police Officer of the Year, Mike Mitchell Council presented a Certificate of Recognition. (d) Council Member Jacobson presented Commendations to the Recipients and Judges (the El Segundo Sunshine Lions Club) of the 2005 Lighting Up the Community Program (e) Presentation of trophies to the 2005 Holiday Parade winners by the El Segundo Chamber of Commerce ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 17, 2006 PAGE NO 2 018 A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Busch, SECONDED by Council Member Boulgandes to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT B SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the setting of a date and time for interviewing candidates to the Planning Commission Council consensus to set the date for interviews of candidates to the Planning Commission at 6 00 p m , for Tuesday, February 7, 2006, to be continued to 6 00 p m , Tuesday, February 21, 2006, If necessary MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Approved Warrant Numbers 2551164 to 2551383 on Register No 6 In the total amount of $1,176,473 50 and Wire Transfers from 12/9/2005 through 12/22/2005 in the total amount of $1,537,701,08 and Warrant Numbers 2551384 to 2551501 on Register No 7 in the total amount of $386,367 64 and Wire Transfers from 12/23/2005 through 1/5/2006 In the total amount of $826,981 62, Authorized staff to release. Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 3 Approved City Council Meeting Minutes of December 20, 2005 4 Approved Agreement No 3558 with Questys Solutions to provide software, including installation and training, for internet access to Council agenda packets and electronic document imaging library (Fiscal Impact $11,800) Authorized the City Manager to execute the agreement in a form approved by the City Attorney MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 17, 2006 PAGE NO 3 6 L:1 5 Adopted Resolution No 4449 adopting the Uniform Public Construction and Cost Accounting Procedures set forth in Public Contracts Code Section 22000, Et Seq and adoption of an Ordinance 1391 adding a new Chapter to the El Segundo Municipal Code entitled "Public Works Contracts" establishing revised bidding and accounting procedures for public works projects in accordance with the Uniform Public Construction Cost Accounting Act (Fiscal Impact None) 6 Adopted Resolution No 4450 amending Resolution No. 4162 authorizing the installation of all -way stop signs at the intersection of Mariposa Avenue and Hillcrest Street (Fiscal Impact $2,000) 7 Approved the request by the lowest bidder Ruiz Engineering Company to withdraw its bid and awarded Public Works Contract No. 3559 to the second lowest responsible bidder All American Asphalt for Rehabilitation of Continental Boulevard from El Segundo Boulevard to Grand Avenue in the amount of $159,210 Approved Capital Improvement Project— Project No, PW 05 -12. (Contract Amount. $159,210) Authorized the City Manager to execute the construction contract on behalf of the City 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 9 Adopted Ordinance No 1390 amending El Segundo Municipal Code §§ 1 -6 -3, 1 -6 -4 and 1- 6-5 regarding the list City Departments and Department Directors (Fiscal Impact None) MOTION by Council Member Busch, SECONDED by Council Member Jacobson to approve Consent Agenda Items 2, 3, 4, 5, 6, 7, and 9 MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT CALL ITEMS FROM CONSENT AGENDA 8 Consideration and possible action regarding approval for Richard H Walton's copyright permission request to utilize three photographs from the 1957 Murder Case of El Segundo Officers Richard Phillips and Milton Curtis for his "Cold Case Homicides Practical Investigative Techniques" book (Fiscal Impact- None) Council Member Boulgarides asked that an acknowledgement to the El Segundo Police Department be provided in the book. MOVED by Council Member Boulgandes, SECONDED by Council Member Busch to approved Richard H Walton's copyright permission request to utilize three photographs from the 1957 Murder Case of El Segundo Officers Richard Phillips and Milton Curtis for his "Cold Case Homicides Practical Investigative Techniques" book MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 MAYOR PRO TEM GAINES ABSENT MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 17, 2006 PAGE NO 4 01.0 F NEW BUSINESS 10 Consideration and possible action regarding adoption of a resolution establishing a reimbursement policy for expenses Incurred by the City Council and members of City Boards, Committees and Commissions in accordance with Government Code Sections 53232 2 and 53232 3 and Assembly BIII 1234 Mark Hensley, City Attorney, gave a report and read by title only RESOLUTION NO 4451 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING A REIMBURSEMENT POLICY IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND 53232 3 and ASSEMBLY BILL 1234 MOTION by Council Member Boulgandes, SECONDED by Council Member Jacobson to adopt Resolution No 4451 establishing a reimbursement policy in accordance with Government Code §§ 53232 2 and 53232 3 and Assembly Bill 1234. MOTION PASSED BY UNANIMOUS VOICE VOTE 410 MAYOR PRO TEM GAINES ABSENT G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — Announced the Council's unanimous vote to accept a Settlement Agreement with LAX The completed Agreement will be available for the public after approval by all parties REPORTS — CITY CLERK - Announced the close of City Council election nominations J REPORTS — CITY TREASURER - NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Reported regarding the R -1 meeting and that the results should be presented to Council soon He also addressed alighted sign that was being proposed on Sepulveda Blvd at the new car wash He requested an item be agendized for the next meeting regarding a moratorium on lighted signage on Sepulveda Blvd Council Member Busch — Reported on the County of Los Angeles' efforts to stop the overlay in the 310 area code He also requested the Mayor to sign a letter in support of stopping the overlay Announced an event on March 12, 2006, continuation of "Trees to the Sea', planting of new trees on Imperial Highway Council Member Jacobson — Concurred with Council Members Busch's announcement of the opposition to the change In the 310 area code MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 17, 2006 PAGE NO 5 L)2i Mayor McDowell —He further reported on the opposition of the 310 area code Announced an upcoming meeting on Tuesday, January 24, 2006 at 6 00 p m to further Inform the public of the Residential Sound Insulation Program PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves poor to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Mike Hapkee, resident, thanked the Council for their approval of the stop sign on Manposa and Hillcrest. He also asked that "Children at Play" signs be posted City Manager Jeff Stewart stated he would refer this matter to the Traffic Committee MEMORIALS — Michiko Tsumura, Mother of City employee, Steve Tsumura, Alejandro Padilla, one of the original El Segundo- Guaymas Sister City members and Chuck Wesley former Public Works Inspector, and retiree of the City of El Segundo ADJOURNMENT — 7 53 p m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JANUARY 17, 2006 PAGE NO 6 0 22. SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, JANUARY 25, 2006, 9 00 A M CALL TO ORDER PLEDGE OF ALLEGIANCE - ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Busch, SECONDED by Council Member Boulgandes to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS - Consideration and possible action regarding certification that there are not more candidates than offices to be elected for the General Municipal Election, scheduled for April 11, 2006 and appointing two qualified candidates to the City Council Cindy Mortesen, City Clerk, gave a report Karl Berger, Assistant City Attorney, read by title only RESOLUTION NO 4452 A RESOLUTION OF THE CITY OF E SEGUNDO PROVIDING FOR THE APPOINTMENT TO THE OFFICE(S) OF THIS CITY THAT WERE TO BE ELECTED ON TUESDAY, APRIL 11, 2006 023 MOTION by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to adopt Resolution No 4452 providing for the appointment to office nominees Kelly McDowell and Bill Fisher who were to be elected on April, 11 2006 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Karl Berger, Assistant City Attorney, read by title only RESOLUTION NO 4453 A RESOLUTION GIVING NOTICE OF THE CANCELLATION OF THE GENERAL MUNICIPAL ELETION SCHEDULED FOR TUESDAY, APRIL 11, 2006 MOTION by Mayor Pro Tern Gaines, SECONDED by Council Member Boulgandes to adopt Resolution No 4453 giving notice of cancellation of the General Municipal Election scheduled for Tuesday, April 11, 2006 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 C COMMENTS — CITY MANAGER - NONE D COMMENTS — ASSISTANT CITY ATTORNEY - NONE E COMMENTS — CITY CLERK - NONE F COMMENTS — CITY TREASURER - NONE G COMMENTS — CITY COUNCIL MEMBERS Council Member Boulgandes — Congratulated Mayor McDowell and Bill Fisher, Council Member Busch — Congratulated both Mayor McDowell and Bill Fisher Council Member Jacobson — Congratulated both Mayor McDowell and Bill Fisher. Mayor Pro Tern Gaines — Congratulated both Mayor McDowell and Bill Fisher Stated that the City would be in good hands Mayor McDowell — Congratulated Bill Fisher and noted that cancellation of the election would not only save the City significant money but would allow Bill a three month period to get up to speed and settle in ADJOURNMENT — 9.15 a m Cindy Mortesen, City Clerk 2 024 EL SEGUNDO CITY COUNCIL MEETING DATE- February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to retain Alliance Resource Consulting to conduct a search for the position of Director of Recreation and Parks (Fiscal Impact $20,000) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute a professional services agreement, in a form approved by the City Attorney, with Alliance Resource Consulting for an amount not to exceed $20,000, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. Current Director of Recreation and Parks, Stacia Mancini, has announced her retirement effective April 7, 2006 When the City recruited for the position of Director of Recreation and Parks in 2003, it was extremely competitive In speaking with City Managers in other locales that have recruited recently for that position, it appears that the market is still tight. Accordingly, staff recommends the retention of Alliance Resource Consulting to conduct the search A search firm is able to focus on the task of the recruiting and communicate the advantages offered by the City of El Segundo generally, and the Recreation and Parks Department specifically. The principals of Alliance Resource Consulting have a long- standing relationship with the City of El Segundo, and have conducted previous recruitments for the positions of Assistant City Manager, Public Works Director and, most recently, assisted the City by seeking out additional qualified candidates for the Assistant Finance Director position. (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS Letter of interest and statement of qualifications from Alliance Resource Consulting FISCAL IMPACT: $20,000 Operating Budget, $20,000 Amount Requested: $20,000 Account Number 001 -400- 2101 -6214 ($10,000), 001 - 400 - 2506 -6214 ($5,000), 001 - 400.2506 -6201 ($5,000) Project Phase: Recruitment for Director of Recreation and Parks position Appropriation Required. _Yes X No ORIGINAT DATE; anuary , Je , Cit LManager 025 Background and Discussion: Alliance Resource Consulting acquired the established recruiting practice of Maximus in 2004 The managing partner is Eric Middleton, and he has conducted executive searches in the public sector for the past thirteen years with both Alliance and Maximus Mr Middleton and Senior Associate, Sheryl Uyeda, are based out of Long Beach and live in the South Bay Having performed searches for the City in the past, they are very aware of the City's characteristics and professional requirements In addition, the firm has completed searches for the position of the Recreation and Parks Director for the cities of Glendale, Montebello and Morgan Hill, and is currently conducting a search for the same position on behalf of the City of West Covina Alliance has submitted a workplan that outlines a thirteen week search — which would provide for a list of finalists to the City Manager in early May The timeframe would allow for the publication of ads in Western City, Jobs Available, and other trade publications tailored to recreation and parks professionals If approved by the City Council, the cost of the search would not exceed $20,000 0 22 I I I LJ I I ALLIANCE RESOURCE CONSULTING LLC January 25, 2006 VIA HAND DELIVERY CONFIDENTIAL Jeff Stewart City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mr Stewart Alliance Resource Consulting is pleased to submit this proposal to assist the City of El Segundo in its efforts to recruit and screen candidates for the position of Director of Recreation and Parks This proposal outlines our general understanding of your requirements and the steps we will take to help accomplish this task If you desire some modification of our work program, we would be pleased to discuss this with you Alliance Resource Consulting is considered the premier public sector executive recruiting firm in the country Our corporate motto is "The Power of Partnership " We take this seriously and have built our reputation on providing services of the highest quality Alliance Resource Consulting was formed when our executive search consultants acquired the highly regarded executive search practice of one of the largest public sector consulting /government services companies in the United States At Alliance Resource Consulting, we are building on the excellent reputation and commitment to service that were the cornerstones of the previous practice With the innovative use of technology and a commitment to forming enduring partnerships with our clients, Alliance Resource Consulting is committed to setting a new standard for the industry IWe look forward with great interest to again working with you Sincerel L Erl dleton Managing Partner IEJM /eg T H E P O W E R O F P A R T N E R S H I P ONE WORLD TRADE CENTER, SUITE 420 LONG BEACH, CALIFORNIA 90831 Telephone (562) 901.0769 Fax (562) 901 -3082 Websue www alhanceresourceconsulnng com - E -mail info @alhanceresnuiceconsulnng com ! 1 2 7 I I I �I I q E FIRM QUALIFICATIONS Alliance Resource Consulting is committed to providing our clients with the highest caliber of service in the industry Our team of dedicated professionals utilizes state -of- the -art technology in conducting a search In 2004, Alliance Resource Consulting acquired the national executive recruiting practice of MAXIMUS With a sizeable staff, Alliance Resource Consulting is able to provide the best possible service to our clients. We believe we are exceptionally well qualified to assist you We have extensive experience recruiting senior level parks and recreation executives, as well as experience in Los Angeles County (CA) For example, we are currently recruiting your Assistant Finance Director and the Recreation and Community Services Director for the City of Morgan Hill (CA) We recently recruited the Director of Regional Parks and Open Space for Washoe County (CA), the Executive Director for the Northern Virginia Regional Park Authority (VA), and the Executive Director for the Galveston Park Board (TX). Previously, we recruited the Director of Parks, Recreation, & Community Services for the City of Glendale (CA), the Director of Parks and Recreation for the City of Montebello (CA), the Deputy Director of Parks, Natural Resources and Capital Projects for the City of Alexandria (VA), and the Superintendent of Parks and Recreation for the Parks and Recreation Commission for the Parish of East Baton Rouge (LA) Lists of relevant experience are included in Appendices A and B I will be responsible for this assignment and will be assisted by. To accomplish this assignment, we will use the full resources of the firm Biographies of key consultants can be found in Appendix C, and references can be found in Appendix D Our ability to carry out the work required is heavily dependent on our past experience in providing similar services to others, and we expect to continue such work in the future. 0,)8 a We will, however, preserve the confidential nature of any information received from you or developed during the work in accordance with our established professional standards We assure you that we will devote our best efforts to carrying out the work required The results obtained, our recommendations and any written material we provide will be our best judgment based on the information available to us and our liability, if any, shall not be greater than the amount paid to us for the services rendered Enclosed is a copy of our firm's Professional Services Agreement C1;29 I I I 0 0 0 I L L' L 0 4 I I I L--J I I TIME FRAME The following is a typical schedule to conduct a thorough recruitment. However, we would be pleased to modify this to meet your needs: 15' week Meet with the appropriate individuals to gather background information. 2nd to 41h week Develop and obtain approval for the Recruitment Profile Develop a list of potential candidates to target Prepare and place advertisements, if desired 51h to 81h week Active recruitment — solicit, receive and acknowledge resumes 911, week Evaluate resumes and gather supplemental information. 10t1, week Submit progress report and meet with you to review leading candidates 11'h to 121h week Verify degrees and certifications, conduct preliminary references and interview the best qualified candidates 131i week Submit final report and initiate the interview process with you Following Interviews Finalize references, conduct credit/criminal/civil litigation/motor vehicle record checks, and assist with negotiations I Oj0 -EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Aqenda Consideration and possible action regarding the approval of the examination plan for the Personnel Merit System job classification of Public Works Maintenance Leadworker COUNCIL ACTION: 1) Approve the Examination Plan, 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System lob classifications Approval of exam plans for Merit System job classifications in all City Departments has been required since the passage of initiative Ordinance No 586 in April 1962 - continued on next page - ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number, Project Phase: Appropriation Required. —Yes X No ORIGINATED: DATE* January 30, 2006 Bret M Plumlee, Director of Administrative Services REVIEWED BY: DATE: //?Fl Je Wart, City Manager Agenda 542 5 031 BACKGROUND & DISCUSSION: For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques 1 Written, 2 Oral, 3 Demonstration, 4 Any evaluation of education, experience, or skills or physical fitness, which fairly evaluated the relative capacities of the applicants Police and Fire Departments The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following 1 Oral, 2 Demonstration, 3 Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness, which fairly evaluates the relative capacities of the applicant The current vacancy in the Street Division of the Public Works Department is due to the recent retirement of the position's incumbent in January PUBLIC WORKS MAINTENANCE LEADWORKER (Closed - Promotional) Structured Technical and Career Preparation Interview Weighted 100% 032 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: February 7, 2006 AGENDA HEADING- Consent Agenda Consideration and possible action regarding a request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building for two months In recognition of the company's presence in El Segundo since 1994 at 2230 East Imperial Highway Applicant DIRECTV (Fiscal Impact None) RECOMMENDED COUNCIL ACTION, 1 Approve DIRECTV's request to Install an oversized sign for two months, and /or 2 Alternatively, discuss or take other actions related to this item BACKGROUND & DISCUSSION On January 10, 2006, DIRECTV submitted a letter to the City requesting approval of a 14,960 square -foot (187'W x 80'H) temporary sign Section 15 -18 -8H of the Municipal Code requires that any sign over 500 square feet in area must be approved by the City Council The proposed sign would be installed for two months on February 28, 2006 and cover most of the north face of the building at 2230 East Imperial Highway, which is entirely occupied by DIRECTV. The sign would have a blue sky and green grass background and white lettering simulating the "Hollywood" sign with the slogan 1 A Landmark Since 1994 DIRECTV" The sign would be made of a perforated material affixed directly on the building glass with adhesive, which would allow light to pass through the sign The sign would be lighted at night from 5 OOpm to 6 OOam with two temporary floodlights placed in the parking lot in front of the building The City Council has approved several temporary banners of the same size for DIRECTV in the past Last year the City Council approved a 14,960 square -foot (187'W x 80'H) temporary sign that was installed for two months from January 20, 2005 to March 20, 2005 that announced DIRECTV's new advertising slogan. ATTACHED SUPPORTING DOCUMENTS: 1 Letter of Request from Mark Hannah, Senior Manager of Site /Facilities Management, dated January 9, 2006 2 DIRECTV Sign Illustration FISCAL IMPACT Operating Budget: N/A Amount Requested, N/A Account Number NIA Protect Phase. N/A Appropriation Required. _ Yes X No ORIGI"TED BY DATE: 1�(J1/ Selmone Jugis, i cto f Planning and Budding Safety REVIEW DATE: 1 777 P \Planning & U 3 .. n 11-0.0dai DIRECTV January 9, 2006 Community, Economic and Development Services Department City Hall 350 Main Street El Segundo, CA 90245 RE DIRECTV Corporate Building Banner Approval DIRECTV is recognizing our presents in Los Angeles /El Segundo and our position as a leading entertainment company This celebration, as in the past will include a banner on the Corporate Building of DIRECTV (2230 East Imperial Hwy El Segundo) DIRECTV is submitting a banner concept for city approval Description of Proposed Concept Concept- Adhesive banner measuring 187'x 80' being installed on the north side of the building with (2) stage lights to illuminate banner at night Description of Banner: Sky & landscape with "DIRECTV" spelled across the landscape and "L.A Landmark Since 1994" text within the sky area Banner Text: "DIRECTV" spelled across the landscape & "L A Landmark Since 1994" text within the sky area (See Attachment) Installation of selected concept: All necessary drawings and permits will be obtained per City of El Segundo requirements Banner Duration: Approximate installation, February 28, 2006 Approximate removal, April 28, 2006 Banner Illumination. Everyday from 5pm to 6am Vendor's Involved: TBD Thank you for your support Regards, Mark Senior Manager, Site Management w /attachment 2230 East Imperial Hwy El Segundo, CA 90245 Phone 800 323 1994 Fl unit of Hughes 6lecironic5 031-1 i t i c } r4 � C'L Cty k 1 IAW y.S W EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. February 7, 2006 AGENDA HEADING: Consent Agenda Consideration and possible action to award a Public Works Contract to Don La Force Associates Inc for the installation of American with Disabilities Act (ADA) compliant Automatic Doors at the west entrance to City Hall (outside City Council chambers), and at the main entrance of the Police Department in the amount of $37,250 Approved Capital Improvement Project - Project No PW 05 -13, CDBG Project No 600803 -05 (Contract Amount = $ 37,250) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award a contract to the lowest responsible bidder, Don La Force Associates Inc. in the amount of $37,250, (2) Authorize the City Manager to execute the construction contract on behalf of the City, and /or (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: (Background and discussion continued on the next page ) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- Operating Budget: Capital Improvement Program- Amount Requested: Account Number: Project Phase: Appropriation Required: S,ta -van Fintnn nirantnr of Pi hhr Wnrkc $60,000 $42,837 111 -400- 2781 -8498 Award of Contract No DATE: January 31, 2006 clJG 7 BACKGROUND & DISCUSSION: (continued) The American with Disabilities Act (ADA) requires that all citizens, including those with disabilities, be given equal access to City services To comply with the accessibility requirements of the ADA, the City undertakes projects to enhance access to its facilities This project will address door access at the main Police Station entrance and the west entrance to City Hall near the Council Chambers The project will install automated doors at these locations that will require virtually no physical dexterity On December 6, 2005, the City Council adopted the plans and specifications and authorized staff to advertise the project for competitive bids The project was advertised and receipt of bids was scheduled for January 3, 2006 The City Clerk received no bids on January 3, 2006 Staff issued an addendum to contractors who participated in the mandatory pre -bid job walk and rescheduled the bid date to January 24, 2006 On January 24, 2006 the City Clerk received and opened one bid from Don La Force Associates, Inc in the amount of $37,250 This project is funded by the Community Development Block Grant (CDBG) program which has very specific bidding and labor compliance requirements The City's CDBG consultant contacted the Community Development Commission (CDC) and determined that the CDC has no objection to awarding the contract to the single qualified bidder The lowest bidder, Don La Force Associates, Inc has successfully completed similar project for the City in the past Staff recommends awarding a Public Works Contract to Don La Force Associates, Inc in the amount of $37,250 The amount requested includes the total bid of $37,250 and an additional 15% for potential change orders due to unforeseen conditions 037 EL SEGUNDO CITY COUNCIL MEETING DATE* February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding acceptance of the project for the 2004 -2005 Annual Contract for City -wide Sidewalk, Curb, Curb and Gutter, Handicap Access Ramps, and Other Minor Improvements and approval of Change Order No 1 in the amount of $14,873.50 - Project No PW 04 -11 (Final contract amount = $144,873 50 ) RECOMMENDED COUNCIL ACTION Recommendation — (1) Accept the work as complete, (2) Approve Change Order No 1 in the amount of $14,873 50; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On April 5, 2005, City Council awarded a construction contract Y & M Construction in the amount of $130,000 00 to construct curb ramps and replace displaced curbs and sidewalk at various locations citywide All work under the contract has been completed to the satisfaction of staff (background and discussion continued on the next page) ATTACHED SUPPORTING DOCUMENTS Notice of Completion Change Order #1 FISCAL IMPACT- Operating Budget. Amount Requested Account Number: Account Number- Project Phase, Appropriation Required. $130,00000 $130,00000 001- 400 - 4202 - 6206($41,550) 106 - 400 - 8203 - 8604($45,000) 118- 400 - 8203 - 8604($9,355) Acceptance of the work No 118- 400 - 8203 - 6206($8,450) 106 - 400 - 8203 - 8606($35,000) 001 - 400 -5101- 6215($5,518 50) ORIGINAT BY. L__� DATE January 25, 2006 Ste Fenton, Public Works Director X13 l C Background and Discussion (continued): Under the original contract, the contractor completed the following items of work Sidewalk 6,779 square feet (1,694 lineal feet 4 foot wide sidewalk) Curb 1,348 lineal feet Driveway 2,869 square feet Curb ramps 9 each Cross gutter 1 each Additional work was also performed by the contractor and it is recommended that the contractor be compensated for the added work through the recommended Change Order No 1 The total cost of Change Order No. 1 is $14,873.50 and includes the following items of work Additional Sidewalk. Driveway and Curb ($1,873.50) - During construction of the above work, it was evident that additional adjacent concrete required replacement to complete the work included in the original contract This additional work was performed at contract unit prices Clubhouse Patio at Recreation Park ($13,000) - During construction, Recreation and Parks Department staff requested that the contractor replace the patio (1,550 square feet) north of the clubhouse at Recreation Park to eliminate trip hazards caused by tree root displacements The contractor's quoted price for this work was lower than contract unit prices Funding for Charge Order No, 1 is provided through the current FY 05 -06 budget as follows Transoortation Development Association (TDA► Article 3 funds ($9.355.001 - TDA funds are an annual per capita allocation to be used for pedestrian and bicycle facilities The City receives between $7,000 and $10,000 in TDA funds annually. These funds must be drawn down and spent by June 30 of every year. Any unexpended balance must be returned to the Metropolitan Transportation Authority Expenditure of the City's TDA fund balance ($9,355.00) on this project will fully comply with the TDA fund guidelines Recreation Park a Repair & Maintenance Fund ($5.518.50) - These funds are available from the FY 05 -06 Recreation and Parks Department budget and were identified through consultation with the Recreation and Parks Director The work has now been completed to the satisfaction of staff The Final contract amount including the recommended Change Order is $144,873 50 Staff recommends acceptance of this project and approval of Change Order No 1 in the amount of $14,873.50 Note During removal of the Clubhouse patio, large bones were found under the existing walkway Recognizing the potential archeological significance of the discovery, Recreation and Parks staff contacted the County Coroner, who determined that the bones were the remains of a common cow IJ 3 3 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name 2004 -2005 Repair of Sidewalk, Curb and Handicap Access Ramps Project No PW 04 -11 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that Dated 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public Streets 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on January 3, 2006 The work done was Repair of sidewalk, curb and and handicap ramps 6 On February 7, 2006, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was, Y & M Construction 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows Various streets 9 The street address of said property is N/A Steve Finton City Engineer/ Public Works Director VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on 2006 at El Segundo, California N WOTICES \PW NOC (01/08/02) Steve Finton City Engineer /Public Works Director i14 Q CITY OF EL SEGUNDO CHANGE ORDER Public Works Department, Engineering Division, 350 Main Street, El Segundo, CA 90245 TELEPHONE: 310- 524 -2300 DATE: 1/24/06 NAME OF COMPANY: Y & M Construction PROJECT: Curb and Sidewalk Repair CHANGE ORDER NO.: 1 SPECIFICATION NO.: PW 04 -11 FACSIMILE: 310- 640 -0489 You are hereby instructed, subject to the provisions of the above named contract, to make the following amendments thereto ITEM DELETE ADD DESCRIPTION UNIT PRICE CREDIT ADD 1 X 75 s f sidewalk $ 900 $67500 2 X 55 5 s f driveway $12.00 $66600 3 X 35 5 If curb $1500 $53250 4 X 1,550 s f sidewalk $ 800 $12,40000 5 X Concrete pump Time Extension: 0 (Calendar Days) APPROVED BY: Y & M Construction Contractor Name ACCEPTED: Name and Title DATE: - -- $60000 NET + $14,873.50 APPROVED BY CITY COUNCIL ON: Date ACCEPTED: Public Works Director DATE: U��i EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE February 7, 2006 AGENDA HEADING. Consent Agenda Consideration and possible action regarding adoption of plans and specifications for the Surface Refurbishment of seven (7) Tennis Courts and a Basketball Court at Recreation Park (339 Sheldon Street) Approved Capital Improvement Project - Project No PW 06 -02 (Estimated Project Cost = $40,000) RECOMMENDED COUNCIL ACTION Recommendation — (1) Approve Plans and Specifications, (2) Authorize staff to advertise the project for the receipt of construction bids, and /or (3) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION- The Capital Improvement Program for fiscal year 2005 -2006 includes a project to resurface the Basketball and Tennis Courts at Recreation Park (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS Location Map FISCAL IMPACT Operating Budget Capital Improvement Program Amount Requested. Account Number Project Phase- Appropriation Required $40,000 $40,000 301 - 400 -8202 -8644 Adopt Plans and Specifications No ORIGINAT D BY DATE January 31, 2006 Ste n Finton, Director of Public Works a] v�� BACKGROUND & DISCUSSION: (continued) The courts are used by El Segundo Adult League, El Segundo High School and for the Recreation and Park Programs The courts have not been resurfaced for several years Cracks and other surface deterioration is now evident and resurfacing is required Plans and Specifications have been prepared by staff for the resurfacing of the Tennis and Basketball courts and are available at the City Clerk's office for review U43 _ PINE AVE. No M.. I:f oo�. loll r N 2 O O J W 2 H r NO SCALD. 0 4 EL SEGUNDO CITY COUNCIL MEETING DATE. February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION. Consideration and possible action regarding adoption of plans and specifications for the Refurbishment of the Driving Range at the Lakes Golf Course, 400 South Sepulveda Boulevard Approved Capital Improvement Project. (Fiscal Impact $456,300) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the project for the receipt of construction bids; (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On March 15, 2005, the City Council approved the golf course bond refinancing and authorized using funds generated from the refinancing for improvements at the Lake Golf Course The golf course refinancing generated $461,000 This allowed staff to develop and prioritized a list of improvements at the Golf Course which included replacement of the deteriorated and worn artificial turf on the Driving Range Continued.... ATTACHED SUPPORTING DOCUMENTS: 1 Cost comparison chart between different turf applications FISCAL IMPACT: Operating Budget: Capital Improvement Program: $521,000 Amount Requested: $456,300 Account Number, 503- 400 -5306 -8103 Project Phase: Adopt Plans and Specifications Appropriation Required: No ORIGINATED BY;�7�� DATE: January 30, 2006 Stacia Mancini, Director of Recreation and Parks G 10 X45 (Background discussion continued) Staff solicited proposals from qualified consultants to provide a design for the Driving Range A selection committee reviewed the proposals received The committee also checked the references provided NUVIS Landscape Architects is a well established firm with a variety of golf course design experiences. On November 1, 2005, the City Council approved an agreement with NUVIS Landscape Architects for the design of the Lake Golf Course Driving Range The Golf Sub - Committee worked with the Consultant to review both artificial turf and natural turf for the driving range. Although artificial Turf has been improved for athletic field use, it is still not fabricated to withstand the constant abuse of ball picking machines that retrieve all of the golf balls on the driving range. The sub - committee and the consultant decided to go forward with a natural turf design, they then did a cost comparison between sod, hydro - seeding and stolornzed turf, which is now complete Attached is cost comparison between the different methods and the cost difference when you include driving range closure time. The committee is recommending sod Staff recommends advertising this project for receipt of construction bids. The total estimated construction cost of the project, including contingencies, is $456,300. Plans and Specification are available for review at the City Clerk's office On January 18, 2006, the Recreation and Parks Commission approved the project, to forward recommendation City Council 046 §47 $ ( } j 0) a Q N =� E 0 $ 0 -0 f m 0 E� 0 �\0 \ CD \ k U /� � o 0 % k = n \{~ \ � ea , e =� o CD $ $ / t ¢ g / ¥CD \o cr n CL cr 7 \ � M. CD - q } j ƒ § z9s@a oa(1)m(0 gE® so £ d�2�§ § / a - CL / w 2 -Al 2 2¥ 00 , ' } w . } \ c \ k � / i }[ / E CD + 7 CL } \/ )\ { m ° C/) o �] $ k / t .6 0 § / e 3 a }% m{ v k //< ° / / } \ N CD 2 = 0 I ° A \ m2 & �j \ CL » 8 § w CD ; * C , - B S \ CD & CL � \ / §47 $ ( } j EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda Consideration and possible action regarding the Athletic Field Taskforce's recommendation to approve contract for the Athletic Field Design, for the proposed Athletic Field located at the intersection of Mariposa and Nash with RJM Design Group (Fiscal Impact $190,950) RECOMMENDED COUNCIL ACTION: Recommendation - (1) Award the Athletic Field Design Consultant contract to RJM Design, (2) Authorize the City Manager to execute the contract on behalf of the City, (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. In November 2005, staff issued a Request for Proposals for the Design of the new Athletic Fields at the intersection of Mariposa and Nash City Council appointed an Athletic Field Task Force to work with staff to develop an Athletic Field Plan for the City of El Segundo Two Recreation and Park Commissioners along with some community members and staff comprise the task force On December 13, 2005, four responses for proposals for the Athletic Field Complex were received On January 17, 2006, two members of the task force and staff held interviews with the four companies that responded to the Athletic Field Complex request for proposal Continued.. ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT: $190,950 Capital Budget: 5,500,000 Account Number: 301 - 400 -8202 -8998 Project Phase. Design Appropriation Required- _Yes x No ORIGINATED: DATE: /-,36)-&&7 Stacia Mancini, Recreation and Parks Director REVIEWED Jeff Z Background and Discussion (con't): The four consultants that responded to the proposals and that were interviewed were Purkiss Rose RSI Landscape Architecture, NUVIS Architecture and Planning, Bellinger Foster Steinmetz Landscape Architecture, and RJM Design Group The recommendation from the interview panel to the Athletic Field Taskforce was to contract with RJM Design On January 24, 2006, the Athletic Field Task Force supported the selection of RJM Design Consultants, to develop the design for the Athletic Field Complex The Scope of Services for the Athletic Field Complex includes 1 Project Familiarization a. Review requirements for the site, refine time schedules, and review the site documentation. 2. Evaluation of Existing Conditions a. Review, analyze, and document all existing site assets and deficiencies 3. One Community Workshop, two Taskforce meetings, one Parks and Recreation Commission meeting, and one City Council meeting 4 Preliminary Design a. Develop (3 to 5) site plan alternatives for the Athletic Fields at a diagrammatic level. 5. Design Development a. Prepare Design Development Plans and cost analysis based upon the refined site plan and preliminary design documents in order to fix and describe the scope and character of the proposed project, including landscape, architectural, civil engineering, and site electrical systems. 6. Construction Documents a. Preparation of construction documents to include final drawings, specifications, calculations, drawings and specifications, and final cost estimates based on approved Design Development Documents, setting forth in detail the civil construction requirements for the project 7 Bidding a. The Consultant shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda prepared by the Consultant. The Consultant will attend the pre -bid conference. 8 Construction Observation and Administration a. The Consultant shall attend job site meetings, 10 such meetings are included in the proposal Assist the client with the contractor's request for pay requests b. At the completion of the Construction Phase of the final job site meeting and review of the entire project shall be conducted A final punch list will be established; when this is complete a Notice of Completion shall be filed by the City The Base price for these services is $170,915 The reimbursable expenses for this project are all consultant reproduction including, plotting, copying, photography, graphic expenses, special delivery and handling of documents, and shipping, permits, plan check, inspection fees and sods testing this is $20,000 Total cost for services is $190,950. uu0 EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a Resolution approving City of El Segundo's application for funding through California's 2002 Resources Bond Act, Per Capita Grant Program (Fiscal Impact $220,000 Revenue) i=Ko u,MTd.T�]�rld�ll �G71>leT�3iI0L Recommendation — (1) Adopt Resolution approving the City of El Segundo's Application for grant funds for the Per Capita Grant program under the Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City of El Segundo, under the State of California Per Capita Grant Program, has the opportunity to apply for State funding in the amount of $220,000. The Per Capita Grant Program is intended to maintain a high quality of life for California's growing population by providing a continuing investment in parks and recreational facilities. Many of our El Segundo parks are in need of landscaping, upgraded play equipment, wheelchair accessibility, etc Some of our recreation facilities are in need of upgrades as well Specific park and recreations locations are not required to apply for the grant This Per Capita State Grant is not a "Matching Funds Grant'. `The specific project can be determined per the Contract process. ATTACHED SUPPORTING DOCUMENTS, Resolution 2002 Resources Bond Act, Per Capita Program FISCAL IMPACT: $220,000 revenue Operating Budget: Amount Requested: Account Number: Project Phase. Appropriation Required. No ORIGINATED: DATE: Stacia Mancini. Director of Recreation of Parks Deoartment DATE: Jeff r,r q 12 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002. The City Council of the city of El Segundo does resolve as follows SECTION 1 The City Council finds and declares as follows A The people of the State of California enacted the Per Capita Grant Program which provides funds for the acquisition and development of neighborhood, community, and regional parks and recreation lands and facilities B The California Department of Parks and Recreation was delegated the responsibility for the administration of the grant program, setting up necessary procedures C Procedures established by the California Department of Parks and Recreation require the Applicant's Governing Body to certify by resolution the approval of the Applicant to apply for the Per Capita Allocation D The City Council approves the filing of an application for local assistance funds from the Per Capita Grant Program under the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002 E The Council certifies that the city of El Segundo has or will have sufficient funds to operate and maintain the Project F The City of El Segundo has reviewed, understands and agrees to the General Provisions contained in the Contract shown in the Procedural Guide SECTION 2 The City Manager, or designee, is authorized to apply for a grant of $220,000 00 from the State of California Parks and Recreation to be used for the acquisition and development of neighborhood, community, and regional parks and recreation lands and facilities SECTION 3 The City Manager, or designee, is authorized to execute any required documents to receive the grant for the purposes identified herein SECTION 4 The City Manager, or designee, is authorized to accept and spend the grant monies identified in this Resolution for the purposes set forth herein tl 5 2 SECTION 5 The City Council hereby amends or supplements the City's Budget for fiscal year 2005/2006 to appropriate the monies identified herein to pay for the retention plan proposed by the City in support of its grant application The City Manager, or designee, is authorized to implement the purpose of this section SECTION 6 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this day of February 2006 ATTEST Cindy Mortesen, City APPROVED AS Mark D Henslex Kelly McDowell, Mayor Karl ,H Berger, Assi,5YanVCity Attorney 063 EL SEGUNDO CITY COUNCIL MEETING DATE February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING COUNCIL REPORT - JIM BOULGARIDES AGENDA DESCRIPTION* Consideration and possible action regarding the adoption of an urgency ordinance prohibiting Animated Signs on a city wide basis (Fiscal Impact None) RECOMMENDED COUNCIL ACTION: 1) Discussion, 2) Adopt urgency ordinance by 4/5 vote prohibiting Animated Signs, and /or, 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION On January 3, 2006 the Planning and Building Safety Department received a building permit application for a new twenty feet high monument sign that is to be constructed at 125 Sepulveda Boulevard The monument sign is to include an animated sign constructed from Light Emitting Diodes (LEDs) that has the potential to be a traffic hazard on Sepulveda Blvd LED signs consist of light emitting diodes, similar to Christmas tree lights, which may flash in different arrangements or sequences creating text or pictures that move or flash. Typically, LED signs are controlled electronically through a control box or keyboard (Continued on next page) ATTACHED SUPPORTING DOCUMENTS 1) Urgency Ordinance FISCAL IMPACT- Operating Budget N/A Amount Requested. NIA Account Number- N/A Appropriation Required: _YES X NO ORIGINATED BY- DATE. Jim Boulgandes, City Council Member REVIEWED Y 1k6 1 3 ;v, j 4 page 2 BACKGROUND & DISCUSSION (cont.) El Segundo Municipal Code § 115- 18 -11(I) generally prohibits signs that flash, rotate, pulsate, or move, such that they create a traffic hazard I believe the LED sign proposed for 125 Sepulveda Boulevard impacts traffic safety and affects driver and pedestrian safety on Sepulveda Boulevard I also believe these signs do not necessarily contribute to a pleasing streetscape and that we need to explore a unified sign plan for Sepulveda Boulevard Sepulveda Boulevard is our community face to the world and we must carefully plan projects that impact the city's image I propose a moratorium on signs which flash, rotate, scroll, or twinkle until a further study can be conducted that assures the public's safety along Sepulveda Blvd MORATORIUM Attached is a draft ordinance which, if adopted by a four -fifths vote of the City Council, would establish a moratorium against "Animated Signs" (as defined in the ordinance) in accordance with Government Code § 65858 As an interim urgency ordinance under Government Code § 65858, the moratorium would be effective for 45 days after the ordinance was adopted Note that this period may be extended before its expiration for 10 months and fifteen days. The ordinance may again be extended for another year (totaling a possible 2 year moratorium period), Such extensions also require a four -fifths vote and public notice must be published and posted at least 10 days before a public hearing pursuant to Government Code § 6061 Additionally, ten days before the initial 45 day period, or any extended time period, the City Council must issue a written report describing the measures taken to alleviate the condition which led to the adoption of the ordinance P \Planning & Building Safety\Stupis \Staff Reports Part 2\Moratonum \Staff report Moratorium on animated signal FINAL doc (1 50 ORDINANCE NO. AN URGENCY ORDINANCE PROHIBITING PERMIT ISSUANCE FOR ANIMATED SIGNS WITHIN THE CITY FOR A PERIOD OF FORTY -FIVE DAYS TO CONSIDER AMENDING CHAPTER 15 -18 OF THE EL SEGUNDO MUNICIPAL CODE. The Council of the city of El Segundo does ordain as follows SECTION 1 This ordinance is adopted pursuant to Government Code § 65858 and other applicable laws SECTION 2• Findings The El Segundo City Council finds, determines and declares as follows A The City can adopt and enforce all laws and regulations not in conflict with the general laws and the City holds all rights and powers established by state law B. The City received an application (on January 3, 2006), and anticipates additional applications, for installation of an Animated Sign (as defined below) within the City C The provisions of the City Municipal Code that may regulate Animated Signs are inadequate and need review, study, and revision The current provisions fail to fully address Animated Signs and their impact on aesthetics, vehicle traffic and other, related, public health, safety, and welfare concerns D The City Council desires to evaluate and enhance the public works and aesthetic standards regarding such Animated Signs, if necessary E While the City's codes do regulate construction of signs, the El Segundo Municipal Code ( "ESMC ") does not define or fully regulate Animated Signs These kinds of signs can affect traffic patterns, produce light nuisances, affect property values, impair views, and otherwise affect the public health, safety, and welfare F The only identifiable regulation of Animated Signs is a January 11, 2001 Planning Commission determination that purports to affect light emitting diode (or "LED ") signs on a city -wide basis That decision imposed regulations for a LED sign as follows Only white LED was permitted (red poses a traffic hazard), Page 1 of 4 C +�f 2 Only text was permitted for LED signs (no graphic images), 3 No flashing, scrolling, rolling or twinkling text was permitted — the text must not be animated, and 4 The copy must be shown for at least fifteen (15) seconds before it could be changed G The Planning Commission's decision, however, was project specific and did not establish objective standards of general application for subsequent Animated Sign projects While a Planning Commission determination can have great import in determining City policy, a decision made by the Planning Commission for a particular project cannot extend to the City's entire jurisdiction and constitute regulation for all subsequent projects Such decision - making authority lies exclusively with the City Council and should be codified within the ESMC H Without the enactment of this Ordinance, multiple applicants could quickly receive entitlements for Animated Signs, posing a threat to the public health, safety, and welfare The City Council determines that the ESMC requires updating to protect the public against health, safety, and welfare dangers caused by multiple applicants each seeking permits for Animated Signs The City needs additional time to prepare, evaluate and adopt reasonable regulations for, without limitation, installing, constructing, and placing Animated Signs within the City's jurisdiction Such regulations must be applied in a nondiscriminatory manner In order to prevent frustration of these studies and the implementation of new regulations, the public interest, health, safety, and welfare require immediate enactment of this Ordinance The absence of this Ordinance would impair the orderly and effective implementation of contemplated ESMC amendments, and any further authorization of these uses within the City during the period of the moratorium may be in conflict with or may frustrate the contemplated updates and revisions of the ESMC K Based on the foregoing, the City finds that there is a current and immediate threat to the public health, safety, or welfare and that this Ordinance is necessary in order to protect the City from the potential effects and impacts of uncoordinated and conflicting regulations concerning the installation and operation of Animated Page 2 of 4 O 5 i Signs including, without limitation, potential threats to vehicle traffic, aesthetic impacts, and other similar or related effects on property values and the quality of life in the City's neighborhoods L The City Council further finds that this moratorium is a matter of local and City -wide importance and is not directed towards any particular business that currently seeks to permission to install and operate Animated Signs M The City Council finds that this Ordinance is authorized by the City's police powers The City Council further finds that the length of the moratorium imposed by this Ordinance will not in any way deprive any person of rights granted by state or federal laws, because the moratorium is short in duration and essential to protect the public health, safety and welfare SECTION 3 Interim Regulations. The following provisions are adopted as interim requirements for issuing permits pursuant to the El Segundo Municipal Code for installation and operation of Animated Signs and any construction or conversion in the City in conflict with these provisions is expressly prohibited A Restricted Activities For a period of forty -five (45) days after adoption of this Ordinance, the City will not issue a permit or land use entitlement to any person for installing or operating Animated Signs within the City The City Manager, or designee, must review any application for a permit or land use entitlement to determine compliance with the provisions of this Ordinance City staff, including City boards and commissions, are directed to refrain from accepting or processing any application for any land use entitlement, including, without limitation, use permits, variances, building permits, licenses and certificates of occupancy, necessary for installing and operating Animated Signs within the City, and to refrain from issuing any land use entitlement for any pending applications already received These prohibitions will remain effective for forty -five (45) days following adoption of this Ordinance B Definitions. In addition to the definitions contained in the El Segundo Municipal Code, the following words and phrases will, for the purposes of this Ordinance, be defined as follows, unless it is clearly apparent from the context that another meaning is intended Should any of the definitions be in conflict with the current provisions of the El Segundo Municipal Code, the following definitions will prevail 5 "Animated Sign" means a sign with action or motion, ZU68 Page 3 of 4 flashing, or color changes requiring electrical energy, but not including wind- actuated elements such as flags, banners, or specialty items, and public service signs such as time and temperature units SECTION 4• If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 5 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 6 This Ordinance will become effective immediately upon adoption pursuant to Government Code § 36937(b) for the immediate preservation of the public peace, health, safety, and welfare Pursuant to that statute, and Government Code § 65858, this Ordinance is adopted by a four -fifths vote PASSED AND ADOPTED this _ day of 2006 ATTEST Cindy Mortesen, Cit�CleIC APPROVED A RM G Mark D Hens I �4ttorne !, , y' in Kelly McDowell, Mayor Berger, Ass taot City Attorney 1 1 Page 4 of 4 i) J W(i EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: February 7, 2006 AGENDA HEADING- Council Reports Consideration and possible action to re- appoint BIII Bue to the Golf Course Subcommittee RECOMMENDED COUNCIL ACTION. Recommendation — (1) Approve appointment of BIII Bue to the Golf Course Subcommittee, (2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION' In October 2004, City Council appointed a Golf Course Subcommittee to work with the new management company, Lane - Donovan, in transitioning the golf course from the previous management company, Premier Golf Bill Bue was appointed at that time to serve In December 2004, BIII had to withdraw from the committee for personal reasons, and John Van Hook was appointed to replace him In December 2005, John Van Hook resigned from the committee, because he was relocating to Florida Since then, Mr Bue has resolved his personal issues and expressed an interest in resuming his position on the Golf Course Subcommittee The committee currently consists of Mayor Pro Tern John Gaines, Councilmember Carl Jacobson, Debbie Bundy, from the Recreation and Parks Commission and Laura Freeman, representing the Women's Club at the Lakes ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT None Operating Budget: Amount Requested. Account Number. Project Phase- Appropriation Required: —Yes —No 1 4 :,0o EL SEGUNDO CITY COUNCIL MEETING DATE February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING, Council Report-Mayor Kelly McDowell AGENDA Consideration and possible action to appoint the Mayor, City Manager, and Director of Administrative Services to serve as board member, alternate board member, and substitute alternate board member on the Independent Cities Risk Management Association (ICRMA) governing board RECOMMENDED COUNCIL ACTIOW (1) Adopt Resolution appointing the Mayor Kelly McDowell as the ICRMA primary governing board member, City Manager Jeff Stewart as the alternate governing board member and Director of Administrative Services Bret Plumlee as the substitute alternate governing board member, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The bylaws of ICRMA require that an elected official be appointed by resolution to the governing board of ICRMA, an alternate (may be a staff person) be appointed in the primary member's absence, and a substitute alternate (may be a staff person) be appointed to act in the primary and alternate member's absence Mayor Kelly McDowell and Bret Plumlee are the current primary and alternate board members and Richard Hogate is the substitute alternate board member This resolution will reappoint Kelly McDowell as the governing board member, add Jeff Stewart as the alternate board member, and add Bret Plumlee as the substitute alternate board member ATTACHED SUPPORTING DOCUMENTS. Resolution to appoint specific representatives to ICRMA FISCAL IMPACT Operating Budget: Amount Requested- Account Number Project Phase. Appropriation Required* _Yes X No ORIGINATED BY DATE: S/ / Kelly McD ayo REVIE DATE.' 3i G6 Je art, City Manager is 661 RESOLUTION NO. A RESOLUTION APPOINTING REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY ( "ICRMA "). The City Council of the city of El Segundo resolves as follows SECTION 1 The City Council finds and declares as follows A El Segundo is a member of the Independent Cities Risk Management Authority ( "ICRMA') B Pursuant to the ICRMA By -laws and Joint Powers Agreement, the City Council may appoint an elected official to the ICRMA Governing Board, an alternate for the elected official who may be a City employee, and a substitute alternate who may also be a City employee SECTION 2 Councilmember Kelly McDowell is appointed to serve on the ICRMA Governing Board as the City's representative SECTION 3 City Manager Jeff Stewart is appointed as the City's alternate representative and Director of Administrative Services Bret Plumlee is appointed as the City's substitute alternate representative SECTION 4 The individuals appointed by this Resolution are authorized to represent the City while acting as ICRMA delegates Such authority includes the power to vote for the City on matters presented to the ICRMA Governing Board These representatives are directed to keep the City Council regularly informed regarding ICRMA proceedings SECTION 5 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this 7`s day of February, 2006 ATTEST Cindy Mortesen, City CLei fi APPROVED AS F Mark D Hensle �i e .� 1 By City r' 4- Kelly McDowell, Mayor ii62 ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I I, Cindy Mortesen, City Clerk of the City of El Segundo, Calif orma, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 7th day of February, 2006, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk -2- ''63 EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2006 AGENDA ITEM STATEMENT AGENDA HEADING, COUNCIL REPORT— KELLY MCDOWELL AGENDA DESCRIPTION: Consideration and possible action directing staff to start the process of amending the provisions of the Downtown Specific Plan (DSP) to limit the height of buildings to two - stories and 30 feet (Fiscal Impact None) RECOMMENDED COUNCIL ACTION, 1) Direct staff to amend the Downtown Specific Plan to limit the height of buildings to two - stories and 30 feet, and /or, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION The Downtown Specific Plan (DSP) allows buildings to be constructed to two - stories and 30 feet or three - stories and 45 feet in height Buildings constructed to the maximum height of three - stories maybe out of character with the adjacent or surrounding buildings An example of this is occurring at 426 Main Street The budding currently under construction at this location is three - stories and has a maximum height of 39 feet at the rear Although, it is below the maximum height of 45 feet allowed for a three -story building in the downtown, it is still out of character with the surrounding buildings on Main Street. I propose that staff begin the process to amend the Downtown Specific Plan to remove the provision that allows buildings to be built to a maximum height of three - stories and 45 feet, thus allowing only two- stories and 30 feet maximum height in the downtown ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT Operating Budget. N/A Amount Requested. N/A Account Number: N/A Appropriation Required _YES X NO v64 ■ It�gi