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2006 DEC 05 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenoth In compliance with the Americans with Disabilities Act, it you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 5, 2006 - 5:00 P.M. 5 :00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4496 Next Ordinance # 1403 001 PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, andlor discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters 1 City of El Segundo v 2221 Park Place, LASC Case No BC319034 2 City of El Segundo vs City of Los Angeles, et al LASC No BS094279 3 Gilbreath v El Segundo, LASC Case No YC053692 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS: -0- matter 0 U, AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 46 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 5, 2006 - 7:00 P.M. Next Resolution # 4496 Next Ordinance # 1403 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Chaplain, Major Warren "Chappy" Wattles of the Los Angeles Air Force Base PLEDGE OF ALLEGIANCE — Council Member Bill Fisher O0,; PRESENTATIONS — a Commendation presented to Robert Combs, Police Department's RSVP of the Year for his invaluable contributions to the Retired Senior Volunteer Program b Proclamation in keeping with the annual El Segundo holiday tradition to symbolically change the name of the 1200 block of Acacia to Candy Cane Lane, in order to create a snow - covered Christmas Village for the period of Saturday, December 9, 2006 at 7.00 pm through Saturday, December 23, 2006 c Proclamation inviting the community to all the traditional El Segundo holiday events and proclaiming Sunday, December 10, 2006 as the 43rd Annual El Segundo Holiday Parade. d. Proclamation inviting the residents of El Segundo to warmly welcome the members of the Loyal Order of the Moose - El Segundo Moose Lodge as they judge the 2006 Lighting Up the Community program and proclaiming December, 2006 the month for Lighting Up the Community. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2007 -2008 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2007 -2008 is approximately $90,000. Estimated General Fund appropriation is $49,750. Recommendation — (1) Open Public Hearing and take testimony, (2) Close Public Hearing and discuss item, (3) Adopt the new 2007 -2008 CDBG projects and budget, including the appropriation of $49,750 of unallocated General Fund monies (from the exchange of CDBG funds); (4) Authorize the City Manager to execute the contracts, as to form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds, (5) Alternatively, discuss and take other action related to this item 4 00-1 C. UNFINISHED BUSINESS 2. Consideration and possible action to approve a professional services agreement with RRM Design Group in the amount of $551,110 to provide architectural design services for the replacement of Fire Station 2. (Fiscal Impact: $551,110) Recommendation — (1) Authorize the City Manager to execute a professional services agreement with RRM Design Group in the amount of $551,110 in a form as approved by the City Attorney, (2) Alternatively, discuss and take other action related to this item 3. Consideration and possible action regarding the award of a construction contract to Ohno Construction Company in the amount of $4,560,387.30 for construction of an Athletic Facility at the northeast corner of the intersection of Mariposa Avenue and Nash Street and the appropriation of additional funds in the amount of $930,000 for the project. (Fiscal Impact: $4,725,000; construction contract plus Recommendation — (1) Waive minor irregularities in the bid received from Ohno Construction Company; (2) Reject the bid protests received from bidders Ford E C Inc and Valley Crest Landscape Development, (3) Authorize the City Manager to execute a Public Works Agreement with Ohno Construction Company in the amount of $4,560,387 30 in a form approved by the City Attorney for construction of the Athletic Facility and authorize a construction contingency in the amount of $164,612.70 for unforeseen additional work, (4) Appropriate Traffic Mitigation Funds in the amount of $350,000 to the Douglas Street Gap Closure Project (Account #301 - 400 - 8203 -8949) from funds currently appropriated to Morgan Stanley Traffic Projects (Account #301 -400- 8141- 8948), (5) Appropriate Federal Transportation Funds (SAFETEA -LU Funds) in the amount of $1,020,000 to the Douglas Street Gap Closure Project (Account #301 -400- 8203- 8949), (6) Appropriate General Funds in the amount of $890,000 to the El Segundo Athletic Facility project (Account #301 - 400 - 8202 -8998) from funds currently appropriated to the Douglas Street Gap Closure Project (Account #301 - 400 - 8203 - 8949), (7) Appropriate General Funds in the amount of $40,000 to the El Segundo Athletic Facility project (Account #301 - 400 -8202 -8998) from funds currently appropriated for construction of retaining walls at Recreation Park (Account #301- 400 - 8202 - 8996), (8) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding the positions on Committees, Commissions and Boards (GCBs) that will expire in the year 2007. Recommendation — (1) Direct staff to open the recruitment process for the positions on the CCBs, as listed, beginning January, 2007, (2) Alternatively, discuss and take other action related to this item 5 ID U J E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5. Warrant Numbers 2556470 to 2556729 on Register No. 04 in the total amount of $2,122,747.94 and Wire Transfers from 11110/2006 through 11/22/2006 in the total amount of $1,482,422.74. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and/or adjustments, and wire transfers 6. Regular City Council Meeting Minutes of November 21, 2006. Recommendation — Approval 7. Consideration and possible action regarding adoption of an Ordinance amending the El Segundo Municipal Code § 1 -4-4 to allow City Council meetings scheduled for the same date as any regular or special election as defined by Elections Code § 318 to be held on election day. (Fiscal Impact: None) Recommendation — (1) Second reading by title only and adoption of Ordinance No 1402 amending El Segundo Municipal Code § 1 -4 -4 regarding City Council meetings, (2) Alternatively, discuss and take other action related to this item 8. Consideration and possible action authorizing the City Manager to enter into an agreement with US Bank and to sign Addendum to State of California Purchase Card Program Master Services Agreement for continued use of the Cal Card Recommendation — (1) Authorize the City Manager to enter into an agreement with US Bank as part of the State of California's Procurement Card (Cal Card) Program for the period December 22, 2006 through December 21, 2011, with one optional two -year extension, as approved to form by City Attorney, (2) Authorize City Manager to sign Addendum to State of California Purchase Card Program Master Services Agreement (DGS MSA 5- 06- 99 -01) as approved to form by City Attorney, (3) Alternatively, discuss and take other action related to this item 6 006 9. Consideration and possible action regarding award of contracts to NSA Construction Group, Inc. for construction related to Group 12 (23 residences) and Group 13 (24 residences) of the Residential Sound Insulation (RSI) Program. (Estimated construction cost and retention: $2,894,100) Recommendation — (1) Reject bid from S &L Specialty Contracting, Inc for Group 12; (2) Award contract to NSA Construction Group, Inc for Group 12, (3) Award contract to NSA Construction Group, Inc for Group 13; (4) Authorize the City Manager to execute construction contracts in a form approved by the City Attorney, (5) Alternatively, discuss and take other action related to this item 10. Consideration and possible action regarding the approval of a Professional Services Agreement between Keyser Marston Associates and the City to provide consulting services for Plaza El Segundo (located at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue between 750 -850 S. Sepulveda Boulevard). (Fiscal Impact: $15,000) Recommendation — (1) Authorize the City Manager to sign a Professional Services Agreement approved as to form by the City Attorney, (2) Alternatively, discuss or take other actions related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 11. Consideration and possible action regarding the City of El Segundo's 90th Anniversary and proposed components pertaining to a special event planned for January 18, 2007; and the year -long promotion and celebration of the Anniversary. Recommendation — (1) Approve use of a modified City Seal and a 901h Anniversary Logo representing the City's anniversary, the use of which would both sunset on January 18, 2008, (2) Approve an anticipated budget for a celebratory special event on January 18, 2007, and for promotional items related to the year -long anniversary, (3) Alternatively, discuss and take other action related to this item G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE U0I I. REPORTS — CITY CLERK 12. Consideration and possible action requesting Council consensus to cancel the January 2, 2007 City Council meeting. Recommendation — (1) Approve cancellation of the January 2, 2007 Meeting, (2) Alternatively, discuss and take other action related to this item J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fisher - Council Member Jacobson — Council Member Boulgarides — Mayor Pro Tern Busch — Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of confernng with the City's Real Property Negotiator, and /or confemng with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and/or confemng with the City's Labor Negotiators 8 Cl�i REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED 6 DATE i/ 2 TIME S 01/0/m NAME (y,LoJ, ommenKtto ` Up of Ct Ategunbo, California WHEREAS, the goal of the El Segundo Police Department's Retired Senior Volunteer Program ( "RSVP ") is to supplement and assist both the Field Operations and the Administrative Services Bureau in their efforts to better serve the citizens of the City of El Segundo The RSVP members are the "eyes and the ears" of the Police Department and, as representatives of the City and the Police Department, must maintain an image at all times that parallels the professionalism of the El Segundo Police Department WHEREAS, Robert Combs has been an El Segundo Police Department RSVP since July 8, 1996, working not only the required four hours a week but contributing additional hours for special events such as playing Santa Claus at a school for children with special needs, and for the community He works DUI checkpoints, the Every 15 Minutes program, and provides extra patrol at the annual holiday parade and high school sporting events In addition, Robert Combs assists the Crime Prevention Unit with many other functions WHEREAS, Robert Combs never fails to come to work with an eagerness to help with any request, and makes invaluable contributions to the RSVP and to our community with enthusiasm and support WHEREAS, Robert Combs has been selected by the City of El Segundo as the recipient of the El Segundo Police Department's RSVP of the Year award in recognition of the 191 plus volunteer hours he has given to the El Segundo Police Department's Retired Senior Volunteer Program NOW, THEREFORE, on this 5th day of December, 2006, the Mayor and Members of the City Council of the City of El Segundo, California, hereby commend Robert Combs for his invaluable contributions to the Retired Senior Volunteer Program, and invite all citizens in recognizing him as the El Segundo Police Department's "RSVP of the Year." Ah f � 1 roc[arnation QCitp of f—I �*rgtjnbo, California WHEREAS, Great and wonderful events are mail), tones the mspnation of one person, like Ken Barley, whose simple idea, that a decorated tree be placed at the end of the cul -de -sac on the 1200 Block of East Acacia in celebration of a neighborhood Christmas 1949, is today an annual holiday oaditron nn El Segundo, worthy of national media coverage, and know,, as Candy Cane Lane, and WHEREAS, Candy Cane Lane features Santa Clause riding on top of a horn - blowing El Segundo fire truth through the beautifully decorated homes on Candy Cane Lane into a snow - covered Christmas Village situated at the end of the cul -de -sac, where he then cli nbs on his sleigh from which he sends good cheer each year for approximately 14 mgbis to bundreds of boys and girls, residents and tourists, and WHEREAS, Magnolia trees are brightly decorated, and artificial snow is snpphed by the City Carolers sing and property owners dress up their homes for all the oob's and aah's and the tradition of Candy Cane Lane A few good merry men of Candy Cane Lane, like Tom Lindsay, have given their merry Ho, Ho, Ho's, year after year, in the same Santa suit donated by Chevron A big thanks this year to Spring Cleaners for generously malting sure Santa's suit is sparkling and mended for this season The RSVPs and ESHS volunteers matte sure the crowds maneuver down the Lane in a safe and orderly fashion, and toys are donated by Mattel and Hot Buttered Elves and given to the children WHEREAS, Least we forget, we herein list the names of the folks that are synonymous with Candy Cane Lane the Bradys, Borgattas, Bruennners, Bmunenkants, Doukal is, Lyres, the Greens, Hudspeth, Johnson, Kelnls, McEwans, Mitchells, Moores, Mortesens, Odles, Palmers, Phillips, Rose, Sanchez, Schlendermgs, Siembergs, Trumbles, Turnbulls, Walters, Warwicks, and the Woods NOW, 'THEREFORE, on this 5th day of December, 2006, the Mayor and Members of the City Council of the City of El Segundo, California, proclaim the 1200 Block of Acacia Avenue as CANDY CANE LANE from December 9, 2006 at 7 00 p in , through December 23, 2006, and invite the young and young at heart to experience the wonders of this El Segundo holiday tradition &S a_ XI r �tl rortaati on Cttp of c11 *tC[UnbO, Caftfurnia WHEREAS, The El Segundo Chamber of Commerce has given El Segundo the Annual Holiday Parade for the past 43 years, a tradition which both celebrates El Segundo and calls forth the Holiday Season WHEREAS, The parade, to be held Sunday, December 10, 2006 from 100 p in to 3 00 p m , with a theme of Mardi Gras on Main Street, will assemble on the corner of Imperial Avenue and Main, and continue down Main Street, disbanding at El Segundo Boulevard, WHEREAS, The parade will start with the Grand Marshall, end with the traditional Grand Finale - the Chevron Fire Truck, bringing Santa Claus through downtown El Segundo, and in between the crowds will be treated to a few surprises; WHEREAS, The community is invited to other holiday festivities on Thursday, December 7", beginning at 3 00 p in with Santa's Village at City Hall Plaza, the Farmer's Market and Holiday Craft Fair on Main Street, and the Annual Tree Lighting Celebration in the Plaza from 4.00 p.m to 5.30 p m, followed by the Chamber of Commerce Holiday Mixer held at First Coastal Bank. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, do hereby proclaim Sunday, December 10, 2006, as the 43rd Annual Bl Segundo Holiday Parade, invite the community to all the traditional El Segundo holiday events and wish the Chamber of Commerce many more years of marching clown Main Street 012 rDdamationCitp of (ft *cgunbo, California WHEREAS, Lighting Up the Community is an annual program which was established by the City Council in December, 1988 as part of the Holiday Season to recognize those residents who beautify the community by decorating their homes for the Holidays WHEREAS, This program has become an El Segundo tradition that initially was judged by the Girls Scouts - Troops #2 and #5, but since 1996 different El Segundo civic, service or youth groups have participated in the judging of the progiam In 1996 judging was by the El Segundo Rotary Club and in 1997 by the Kiwanis Club Tree Musketeers judged in 1998, El Segundo High School Eagle Band in 1999, El Segundo Key Club in our Centennial year, The Rainbow Girls in 2001, El Segundo Interact Club in 2002, Park Vista Jetsetters in 2003, the El Segundo Rotary Club in 2004, and in 2005 Lighting Up the Community was judged by the El Segundo Sunshine Lions Club WHEREAS, This year, members of the Loyal Order o} Moose- El Segundo Moose Lodge will judge the El Segundo homes during the last two weeks before December 25th for the most attractive home decorations and lighting, and will present a list of their selections to the City Council WHEREAS, The recipients of the 2006 Lighting Up the Community recognitions will be invited to assemble at 7.00 p.m., at the City Council meeting, on January 16, 2007, to be recognized for beautifying the community NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim December, 2006 the month for Lighting Up the Community and invite the residents of El Segundo to warmly welcome the members of the Loyal Order of Moose -E7 Segundo Moose Lodge as they judge the 2006 Lighting Up the Community program � ( � d V N d EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2007 -2008 Community Development Block Grant (CDBG) Program Year Estimated CDBG budget allocation for Program Year 2007 -2008 is approximately $90,000 Estimated General Fund appropriation is $49,750 RECOMMENDED COUNCIL ACTION: 1 Open public hearing and take testimony, 2 Close public hearing and discuss item, 3 Adopt the new 2007 -2008 CDBG projects and budget, including the appropriation of $49,750 of unallocated General Fund monies (from the exchange of CDBG funds), 4 Authorize the City Manager to execute the contracts, as to form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds, and/or, 5 Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the Federal Housing and Urban Development Department (HUD) and administered through the Los Angeles County Community Development Commission (CDC) Participating cities receive (Continued on next page) None FISCAL IMPACT: $139,750 Operating Budget: CDBG /General Fund /CDBG Unallocated Amount Requested, $90,000 CDBG 07- 087$49,750 General Funds (From the Exchange of FY 05 -06 CDBG Funds) Account Number: CDBG- Fund 1111 Gen Fund - 001 Project Phase: N/A Appropriation Required: X Yes No CDBG FY 2007 -2008 (El Segundo FY's 2006 -2007 & 2007 -2008) ORIGINATED BY: -7 DATE: Interim DATE: 1 /Afle( 1 Ulv STAFF REPORT Page 2 BACKGROUND & DISCUSSION: Icont.) funding based upon the total number of cities participating in the County's program, and a City's commitment to provide housing, economic, social service, and community development opportunities that principally benefit persons of low and moderate income levels Since 1986, the City of EI Segundo has annually participated in the Los Angeles Urban County's CDBG Program. In order to continue its participation in the upcoming 2007 -2008 program year, which begins on July 1, 2007, and ends on June 30, 2008, the City of El Se- gundo must prepare and submit its proposed CDBG project descriptions to the Los Angeles County Community Development Commission by February 1, 2007, for review and approval Pursuant to Federal requirements, notice of this public hearing was posted in public buildings within the City Federal requirements also mandate that as part of the hearing, the Council and public be informed of the range of eligible housing and community development activities that may be funded under the CDBG program. Interested persons may obtain a copy of the Federal eligibility guidelines, available at the City of El Segundo's Department of Planning and Building Safety, during regular business hours Proposed CDBG Projects and Budgets The proposed 2007 -2008 CDBG allocation for the City of El Segundo is approximately $90,000 This is a planning estimate only, the Los Angeles County Community Development Commission (CDC) will not receive the final appropriation from HUD until Spring 2007 The City's final CDBG allocation maybe more or less than the planning estimate Generally, how- ever, the final allocation is within 10% of the estimate provided There will be little or no change in CDBG funding levels from last year. CDBG funds totaling approximately $52,475 are also available for reprogramming from 2006- 2007 completed, closed out CDBG projects These unspent, unallocated funds may not be added to CDBG public services projects (Home Delivered Meals, Senior In -Home Care, or Juvenille Diversion) or general administration due to expenditure caps established by HUD It is recommended that these unspent CDBG funds be reprogrammed into the citywide Removal of Architectural Barriers /Installation of Handicapped Access Concrete Ramps Project Proposed CDBG Projects and Budgets for 2007 -2008 The following CDBG projects and budgets are proposed for 2007 -2008 The CDBG Program allows for a 15% allocation towards public service activities and a 10% allocation for General Administration Fifteen percent of the City's annual CDBG allocation for 2007 -2008 equals approximately $13,500 Ten percent of the City's 2007 -2008 allocation is $9,000 Proceeds from the exchange of the City's unallocated CDBG funds approved and adopted in the City's 2006 -2007 Fiscal Year budget supplements the costs associated with the CDBG General Administration, Senior in -Home Care, and Home Delivered Meals (similar to the past two years that included funding from the sale of funds in FY 04/05) C: 15 STAFF REPORT Page 3 BACKGROUND & DISCUSSION: (cont.) A complete list of the proposed CDBG 2007 -2008 projects and budgets are General Fund Total Budget CDBG Allocation Supplement" Donations Home Delivered Meals (Public Service) $30,000 $0 $21,000 $9,000 To provide approximately 5,000 -6,000 home delivered meals to El Segundo low and moderate - income elderly and severely handicapped persons annually. St. Vincent's Meals on Wheels has successfully been pro- viding home delivered meal services to the residents of El Segundo since October 2004 Total Budget CDBG Allocation G,F Supplement` Donations Sr In -Home Care (Public Service) $20,000 $0 $20,000 N/A To provide approximately 200 -300 In -home visits annually to El Segundo low and moderate - income elderly and severely handicapped persons Always Right Home Care has been providing quality home health care ser- vices to the residents of El Segundo since July 2004 Total Budget CDBG Allocation G F Supplement Donations Juvenile Diversion (Public Service) $13,500 $13,500 0 N/A Under a continuing pubic service agreement with the South Bay Youth project, a community- based, non - profit organization, approximately 300 counseling service hours are provided annually by licensed family therapists to approximately 8 to 10 El Segundo at -risk youth Total Budget CDBG Allocation G F Supplement Donations Minor Home $35,000 $35,000 0 N/A Repair The Minor Home Repair project provides financial assistance to qualified low and moderate income, single family, owner - occupied condominium and homeowners to make necessary minor home improvements Grants in the amount of $5,000 and a deferred zero percent (0 %) loan up to a maxi- mum of $10,000, for a total of $15,000 in assistance are offered CDBG regulations require every housing rehabilitation project to comply with federal lead -based paint and asbestos identification and remedlation Eli- gible homeowners may use the grant allowance to compensate for the costs associated with lead -based paint and asbestos hazard evaluation and removal. Approximately three loans /grants will be funded Lib STAFF REPORT Page 4 BACKGROUND & DISCUSSION' (cont.) Total Budget CDBG Allocation Removal of $84,975 $32,500 Architectural Barriers General Fund CDBG Supplement Funds Car- ried For- ward $0 $52,475 Construction of Handicapped Access Concrete Ramps at Various City Intersections Total Budget CDBG Allocation G F Supplement* Donations Administration $17,750 $9,000 $8,750 N/A (max. 10 %) *General Fund Supplement — will include proceeds from the exchange of CDBG funds P \Planning & Building Safety lCDBGWnnual Budget CC Reports\2006 1101 CDBG 07 -08 ccmtg doc C' I EL SEGUNDO CITY COUNCIL MEETING DATE December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. Unfinished Business AGENDA DESCRIPTION. Consideration and possible action to approve a professional services agreement with RRM Design Group in the amount of $551,110 to provide architectural design services for the replacement of a Fire Station 2 (Fiscal Impact $551,110) RECOMMENDED COUNCIL ACTION. 1) Authorize the City Manager to execute a professional services agreement with RRM Design Group in the amount of $551,110 in a form as approved by the City Attorney; 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. The existing Fire Station 2 located at 2161 E El Segundo Blvd was constructed in 1958 The current station is in need of extensive repairs and is believed not to be seismically reinforced The building is undersized for the housing of the current number of personnel assigned at the station The department is also in need of additional space to house fire apparatus, vehicles, and equipment Additionally, the current Station 2 was not designed to accommodate mixed genderoccupancy. Staff issued a request for Proposals (RFP) on September 5, 2006 to secure an architect to provide architectural design services for a replacement Fire Station 2 Five proposals were received on October 10, 2006 After an initial review of the proposals, staff interviewed all five architects and researched the backgrounds and qualifications of each Continued next page ATTACHED SUPPORTING DOCUMENTS- Scope of Work (Work Program) Fee Schedule (Cost Summary for Basic Services) FISCAL IMPACT. Capital Improvement Program: Amount Requested: Account Number* Project Phase Appropriation Required, $7,250,000 (Public Safety) $551,110 301 - 400 - 8201 -8999 Design _Yes X No ORIGINATED BY: DATE: 11/17/06 Kevin Smith..Fu s Chie-f 'V DATE- N City Manager cld 2 BACKGROUND & DISCUSSION, continued. Staff verified references and recommends retaining RRM Design Group to provide the architectural design services required to prepare plans and specifications for as well as oversee the construction of a replacement Station 2 Attached is a detailed scope of services to be provided by RRM Design Group under the proposed agreement In summary the services to be provided are as follows: ➢ Project management and Pre - Design ➢ Program refinement and Site Analysis ➢ Budding and Site Schematic Design ➢ Design Development ➢ Construction Documents ➢ Bidding Assistance ➢ Construction Administration ➢ Record Drawings ➢ Additional Construction Administration Services as Required It is estimated that the plans and specifications will be completed to enable the project to be advertised for construction bids in late 2007 with construction to be completed by March of 2009 oI9 Planning Phase Task A Project Management and Pre - Design Approach The RRM Team will host an initial kick -off meeting that will serve to set a road map for the work ahead This meeting will focus on project goals and procedures, including budget, time, aesthetics, and function During the kick -off meeting, we will discuss • Key contacts • Future events that will need approval • Regulatory agency requirements • Project Committee members and roles • Detailed Project Schedule Products • Project directory and management/ communication procedures • An outline of the primary components of the project design and construction budget • Refined critical path timeline for design, production, and approval of the project Meetings One (1) meeting Task B Program Refinement and Site Analysis Approach The RRM Team will formulate a clear Program Statement that will serve as a 'basis of design' for the facility Through a series of meetings with the Project Committee, RRM will generate site analysis exhibits and current and future space and equipment needs, as well as address safety and security requirements and functional relationships A comprehensive equipment and furnishings list, which is critical to verifying the Program, will be supplied by the Fire Department, and will include the design criteria for future apparatus or support equipment, fire training needs, and furnishings The Program Statement will also include specific goals and priorities concerning energy efficiency, sound attenuation, and rrm group n�.eny imiro�m,�u NeoV�e eniuy Work Program maintainability of materials The Program will include component room diagrams, which lay out crucial design components, such as turnout gear storage, kitchen design, sleeping layouts, computer and storage room spaces, as well as howthese components relate to fire station functions The component diagrams enable the Project Committee to graphically envision the individual spaces in a format other than lust as a written list A site plan exhibit will be generated to depict the sun orientation, wind direction, noise sources (LAX, light rail), views that will affect the site layout, zoning setbacks, and maximum allowable building areas and vehicle access that will affect building massing, placement, and maneuverability A site survey of the existing conditions is anticipated to be received from the City/ Developer, including site features and topography The survey work to be completed is to supplement information received from the City /Developer The resulting drawings will serve as a base map for proposed new work A preliminary Title Report for the subject properties is to be provided by the City Products • Final Project Program report • Site Analysis Arrangement Plan Meetings • Two (2) Team Programming meetings to evaluate the operational functions of this station • One (7) Project Team meeting to review final Project Program report and Site Analysis Arrangement Plan EI Segundo Fire Station No 2 4 C c. I Work Program Design Phase Task C Building and Site Schematic Design Approach Based on the approved Project Program and Site Analysis Arrangement Plan, the FIRM Team will produce one (1) site and building arrangement plan It will reflect the primary arrangements of the site and form of the budding Key segments to this will be the efficient movement of apparatus to and from the site and the relationship of the living and sleeping quarters to the apparatus bays Following direction on the site layout, RRM will produce one (1) floor plan layout based on the developed site arrangement study A working meeting with the project committee will be used to refine the floor plan design Based on decisions from the floor plan review, one (1) exterior design concept will be presented for review of the station The exterior budding elevations will show material options, roof profiles, building style, and colors A working meeting with the project committee will be used to select and refine the exterior budding elevations and become the basis of design for future phases The Consultant Team will prepare schematic level systems design that will include major structural, mechanical, plumbing, and electrical systems The schematic design task will also include an opinion of probable cost based on major systems, building components, and RRM's extensive knowledge of similar scaled and designed projects Included during this task will be review/ comments on the Geotechnical Report provided by the City/ Developer Discussions will focus on recommendations of the Geotechnical Engineer on foundation systems A watercolor rendering will be produced at the end of this phase that will be suitable for framing and marketing purposes The rendering, along with other products produced during this phase, will be used to present to the City of El Segundo Planning Department for review and comments 5 El Segundo Fire Station No 2 Products • Schematic Design Building floor plans, elevations, landscape, and site plan • Schematic Design (Consultant Team) Major systems layout on floor plans • Written outline specifications briefly describing the engineered systems anticipated to be used in the building • Schematic Design cost estimate • One (7) watercolor rendering suitable for framing • One (7) CD -ROM containing electronic files ready for printing Meetings • Five ( 5) working meetings with the Project Committee and ElSegundo Planning staff to refine the selected site plan, floor plan, and exterior elevations schemes Task D Design Development Approach The primary intent of this phase is to determine the exact size, profile, and character of the building design, and to start the Construction Documents RRM and the Consultant Team will use this very intense phase of the work to pull all of the components together, and to make the crucial engineering and material decisions Client participation in this process is important because the decisions made during this phase will have to balance the cost of construction with the livability and maintainability of the building An itemized cost estimate in CSI format will be generated based on the design development drawings Products • Building and site improvement design development documents, including preliminary door and window schedules, interior finish schedules, roof plans, and building sections • Outline product specifications with Table of Contents and Part 2, rrm group L 1 product listing • Product cut sheet binder of selected plumbing, mechanical, and electrical components • Review of draft general requirements (based on City provided tront- end documents) • Itemized construction cost estimate in CSI format • Design of all engineered systems, including structural design with rough member sizing, rough mechanical layout, rough plumbing layout and fixture schedules, rough electrical design and fixture schedules Meetings Three (3) meetings with Project Team to review off design development progress, products, and cost estimate Task E Construction Documents Approach RRM and our Consultant Team will prepare Construction Documents and a construction cost estimate RRM assumes that the project will be designed using the 2000 CBC, as amended by the City of El Segundo and other applicable and current local codes The budding is required to meet the requirements of an essential services facility, as described in the State of California Essential Services Requirements The Construction Documents will include plans, materials and systems specifications, and engineering reports and calculations RRM anticipates submittals at 50 %, 90%, and 100% completion of Construction Documents- The 50% submittal shall include 50% complete drawings and reports The 90% submittal shall include 90% complete drawings and reports, and will be submitted to the Budding Department for Plan Check A detailed cost estimate will be generated at the 90% stage of Construction Documents Drawings will be submitted to the Fire Department, City, and Budding Department for review and Budding Department permit check Upon receiving comments from all agencies, RRM and the Consultant Team will respond to review and plan check items and resubmit for budding permit issuance The plans incorporating Fire rrm group �,.•n�g.�oi,onm,�r� people e�ioy' Work Program Department, City, and Building Department comments shall be considered the 100°/% plan set It is anticipated that the Design Team will respond to plan check comments generated out of the first plan check Any additional comments beyond the first plan check will be billed on an hourly basis Products • Complete building and site improvement construction drawings • Complete technical specifications • Complete equipment and material cut sheets • Engineering calculations and Title 24 energy documentation • Construction cost estimate at 90% progress in CSI format • T -24 Energy Analysis • Water Quality Management Documentation Meetings • One (1) Construction Document kick -off meeting with the Project Committee • One (7) 50% Construction Document meeting with the Project Committee • One (1) meeting to present 90% Construction Document package to the Project Committee • Additional meetings as required by the Project Committee to update progress of the work (Maximum of one (7) per month) El Segundo Fire Station No 2 6 CI , Work Program Construction Phase Task F Bidding Assistance Approach During the bidding process, speed and accuracy are crucial With most disciplines in -house and local, the RRM approach is to establish the means to quickly respond to the contractors' requests as well as client- initiated revisions Products • Assistance in clarifications and addenda • Pre -bid review meeting minutes • Interpretations of Contract Documents in answering bidder's questions • Review of bid results, and consulting with City on award of contract Meetings • One (7) Pre -bid meeting • One (7) Bid opening Task G Construction Administration Approach During construction, prompt response to contractor's request for information, submittal review, and clarifications is critical The RRM approach is to establish the means to quickly respond to the contractor's requests Services to include • Attendance at Pre - Construction meeting at the site • Bi- weekly on -site review of construction progress • Construction progress review by consultants at rough -in stages • Submittal /shop drawing review • Product substitution review (limited to five (5) total) • Clarifications /field questions /requests for information response • Review of Contractor Application for Payment • Preparation of change orders /architect's supplemental instructions, if necessary • Final walk- through and punch -list, establishment of Date of Substantial Completion 7 El Segundo Fire Station No 2 Task H Record Drawings Approach At the end of construction, RRM will receive the contactor's marked up record set of construction drawings and incorporate changes into the CAD files These files will be considered the Record Drawings for the completed fire station Products • One (7) set of reproducible sheets of Record Drawings Additional Services Task G 1 Construction Administration Additional Services RRM will be on call to attend additional project construction meetings should the City request beyond scheduled bi- weekly meetings to a maximum of 13 Task to be billed hourly and on an as needed bans rrm group a�aeny mmmnmenh people enjoy' C'4;i Exclusions The following services are excluded from our scope and fee • Off -site drainage • Telecommunication and security systems —RRM will coordinate these efforts with Gty -hired vendors and provide for 'skeletal' systems to be in place at time of construction • Hazardous materials /asbestos abatement or evaluation RRM will prepare specification sections supplied by City regarding guidelines for removing hazardous materials Work to be completed by contractor at time of construction • Environmental documentation • Traffic, noise, and or air quality studies • Preparation of any easement documents • Preparation of a lot line adjustment • Construction staking • Street improvement and signalization plans (minor street modifications are anticipated) • Fire sprinkler drawings and calculations (other than riser location and performance specification section) • Permit, Plan Check, and Agency fees • Specialized foundation system (i a pier, pile, mat, post - tensioned) (other than assumed conventional spread footing /slab on grade system) • Specialized framing system (i e moment and space frames) • Independent verification of accuracy of City - provided information • Independent verification of accuracy of Contractor - provided information • Reproduction of plans for bidding and construction (other than regular progress submittals) • Geotechnical Investigation and construction support rrm group 01 creating enmmnmmts p,upie ,,Y. Work Program El Segundo Fire Station No 2 8 61(— 1 RRM Design Group 31831 Camino Capistrano, Ste 200 San Juan Capistrano, CA 92675 P (949) 488 -0933 F (949) 488 -0316 www rrmdesign com rrm - group 01 COST SUMMARY FOR BASIC SERVICES* PLANNING SERVICES TASKS Task A Project Management and Pre- Design Task B Program Refinement and Site Analysis DESIGN SERVICES Task C Building and Schematic Design Task D Design Development Task E Construction Documents CONSTRUCTION SERVICES Task F Bidding Task G Construction Administration Task H Record Drawings ADDITIONAL SERVICES Task G 1 Construction Administration Additional Services Basic Services Fee Subtotal (Tasks A- H): ADDITIONAL SERVICES REIMBURSABLE TOTAL CONTRACT AMOUNT creating environments people enjoy`" FEES 3,660 17.760 78,025 60,075 201,975 14,795 112,220 12,070 (Hourly NTE$ 10,530 * *$ 520,580 10,530 20,000 551,110 * Proposed Construction Budget is $6,000,000 (12,000 sq ft x S500Jsq ft ) This fee Includes services beyond A I A defined 'Basic Services' which Includes Cost Estimation, Civil Engineering and Landscape Architecture Total Design fee is approximately 9% of Proposed Construction Budget Not including reimbursable Reimbursable budget to be $20,000 RRM Design Group reimbursable expenses shall include photocopies at S 20 per copy All other types of RRM Design Group reproductions such as blueprinting, process camera, typesetting, mileage and printing shall be billed at the local vendor's current rate Authorized Signature COMMUNITY (PUBLIC SAFETY I RECREATION I EDUCATION I URBAN ARCHITECTS I ENGINEERS I LANDSCAPE ARCHITECTS I PLANNERS (SURVEYORS A Le—. Ca .., IV.lklll -W Ar...pCIJ09"1 W1.1 MWU95 L6p6P61AXFxper IA WR 023 EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the award of a construction contract to Ohno Construction Company in the amount of $4,560,387 30 for construction of an Athletic Facility at the northeast corner of the intersection of Manposa Avenue and Nash Street and the appropriation of additional funds in the amount of $930,000 for the project. (Fiscal Impact = $4,725,000; construction contract plus contingency) RECOMMENDED COUNCIL ACTION: 1 Waive minor irregularities in the bid received from Ohno Construction Company, 2 Reject the bid protests received from bidders Ford E C Inc.and Valley Crest Landscape Development, 3 Authorize the City Manager to execute a Public Works Agreement with Ohno Construction Company in the amount of $4,560,387.30 in a form approved by the City Attorney for construction of the Athletic Facility and authorize a construction contingency in the amount of $164,612 70 for unforeseen additional work, 4 Appropriate Traffic Mitigation Funds in the amount of $350,000 to the Douglas Street Gap Closure Project (Account # 301 -400- 8203- 8949) from funds currently appropriated to Morgan Stanley Traffic Projects (Account # 301 - 400 - 8141 - 8948), 5 Appropriate Federal Transportation Funds (SAFETEA -LU Funds) in the amount of $1,020,000 to the Douglas Street Gap Closure Project (Account # 301 -400- 8203 - 8949); 6 Appropriate General Funds in the amount of $890,000 to the EI Segundo Athletic Facility project (Account # 301 -400- 8202 -8998) from funds currently appropriated to the Douglas Street Gap Closure Project (Account # 301 -400- 8203 - 8949), 7 Appropriate General Funds in the amount of $40,000 to the El Segundo Athletic Facility project (Account # 301 -400- 8202 -8998) from funds currently appropriated for construction of retaining walls at Recreation Park (Account# 301 -400- 8202 - 8996), and, 8. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Provided on following page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Capital Improvement Program: $4,725,000 Operating Budget: NIA Amount Requested: $4,725,000 Account Number: 301 -400- 8202 -8998 Project Phase: Award of construction contract Appropriation Required: Yes Sfovc Fintnn fltrcetnr of Pi hlir Wnrlrc 4.0 December 5, 2006 BACKGROUND & DISCUSSION: (continued) Page 2 of 5 On October 3, 2006, City Council authorized staff to solicit construction bids for construction of an athletic facility at the northeast corner of the intersection of Nash Street and Manposa Avenue On November 22, 2006, the City Clerk received and opened 5 bids as follows Staff has reviewed the bid from Ohno Construction Company and has found the bid to be responsive Ohno Construction Company is a well qualified contractor with verified successful experience with similar projects of similar magnitude, Their contractor's license is in order and they have the financial capability to undertake this project Bid Protests Bid protests were received after the bid opening from the second and third lowest bidders The protests address issues that the City Attorney's Office characterizes as minor irregularities that can be waived by City Council The protests applicable to the bid submitted by Ohno Construction Company (Ohno) are as follows Ford E.0 ,Inc. Protest - The price bid for item L1 in the Ohno's bid contains an arithmetic error The Total Price entered for item L1 in Ohno's bid reads 11,418,043 65" Based on the unit price bid, the Total Price should be $1,417,780 80 The recommended contract amount reflects the correct number. 2. The Instructions to Bidders section of the bid solicitation requests that bidders submit one original and two copies of the bids submitted. Ohno Construction Company's bid submittal included only one original copy ValleyCrest Landscape Development - The Instructions to Bidders section of the bid solicitation requests that bidders submit one original and two copies of the bids submitted. Ohno Construction Company's bid submittal included only one original copy 027 Bidders Base Bid Items Additive Bid Items 1. Ohno Construction $4,544,047.30 $700,416.00 Low Bidder 2. Ford E C Inc $4,731,009.00 $1,119,519 00 3 Valley Crest $4,743,815.45 $609,539.50 4 MTM Construction $5,606,398.00 $1,435,000 00 5 Byrom -Davey Inc $6,656,716 09 $1,049,731 50 Staff has reviewed the bid from Ohno Construction Company and has found the bid to be responsive Ohno Construction Company is a well qualified contractor with verified successful experience with similar projects of similar magnitude, Their contractor's license is in order and they have the financial capability to undertake this project Bid Protests Bid protests were received after the bid opening from the second and third lowest bidders The protests address issues that the City Attorney's Office characterizes as minor irregularities that can be waived by City Council The protests applicable to the bid submitted by Ohno Construction Company (Ohno) are as follows Ford E.0 ,Inc. Protest - The price bid for item L1 in the Ohno's bid contains an arithmetic error The Total Price entered for item L1 in Ohno's bid reads 11,418,043 65" Based on the unit price bid, the Total Price should be $1,417,780 80 The recommended contract amount reflects the correct number. 2. The Instructions to Bidders section of the bid solicitation requests that bidders submit one original and two copies of the bids submitted. Ohno Construction Company's bid submittal included only one original copy ValleyCrest Landscape Development - The Instructions to Bidders section of the bid solicitation requests that bidders submit one original and two copies of the bids submitted. Ohno Construction Company's bid submittal included only one original copy 027 December 5, 2006 Page 3 of 5 BACKGROUND & DISCUSSION: (continued) Base Bid and Bid Alternates The bid solicitation requested bids for 'Base Bid Items" and "Additive Alternate Bid Items " The lowest responsible bidder is determined by the total price bid on the Base Bid Items. The City has the option to award the construction contract to the lowest responsible bidder with or without Additive Alternate Bid Items Base Bid On July 18, 2006, City Council considered recommendations from the Recreation and Parks Commission regarding the design and amenities recommended for the facility Council evaluated the recommendations considering costs and associated maintenance impacts and directed staff to pursue a facility with the components listed below These items are identified as "Base Bid Items" in the bid specifications. Additive Alternate Bid Items The following components were included in the bid solicitation as Additive Alternate Bid Items to permit the City the flexibility to add the work if bids came in below estimates or if additional funding was identified The contract recommended for award includes Additive Alternate Bid Item G bringing the total contract amount to $4,560,387.30. The irrigation cooling system will be used to cool the field between games to reduce the radiant heat generated by the synthetic grass on warm /sunny days Additive Alternate Bid Items Price Bid By Ohno Construction Company A Enhanced entry gate $173,000 B. Shade structures at east and west side of the site 74,000 C. Tubular steel perimeter fencing in lieu of chain link 141,750 D. On -site walkway lighting 69,600 E. Colored concrete at central plaza and spectator 5,724 viewing area F Additional netting around site 61,800 G. Irrigation cooling system 16,340 H Non -grass landscaping around perimeter of site $158,202 The contract recommended for award includes Additive Alternate Bid Item G bringing the total contract amount to $4,560,387.30. The irrigation cooling system will be used to cool the field between games to reduce the radiant heat generated by the synthetic grass on warm /sunny days December 5, 2006 Page 4 of 5 BACKGROUND & DISCUSSION: (continued) Light Standards On July 18, 2006, City Council also authorized staff to purchase field lighting poles outside of the construction contract such that the poles could be ordered earlier to save time. It was subsequently discovered that that the lead time for the poles required is short enough to conform to the project schedule Staff elected to include the poles in the construction contract requiring the contractor to arrange for the purchase and delivery of the poles Additional Appropriations On July 18, 2006, City Council appropriated general funds in the amount of $3,795,000 for construction of the athletic facility. The recommended contract amount is $4,560,387.30. An additional $765,387 30 is required to award the contract without contingency To provide contingency for extra work that may be required during construction, it is recommended that an additional $930,000 be appropriated to the project from the following sources which would provide $164,612 70 in contingency funding Total $930,000 L� 7 December 5, 2006 Page 5 of 5 Restoration of Funding for Douglas Street Gap Closure Project Traffic Mitigation Funds Traffic Mitigation Funds are currently appropriated in the FY2006- 07 Capital Improvement Program Budget in the amount of $350,000 $4,100,000 The 2005 Traffic Mitigation Fee Study specifically identifies the Douglas Street project as an eligible project Additional Federal Funds (SAFETEA -LU Funds) Upon congressional adoption of SAFETEA -LU or `Safe, Accountable, Flexible, Efficient Transportation Equity Act A Legacy for Users ", staff discovered an additional $2,000,000 earmark in the legislation for Aviabon /Rosecrans intersection Improvements The Cities of Hawthorne and El Segundo agreed to split the earmark 60% to Douglas Street drainage improvements and 40% for the Aviation/RosecranS Intersection improvements Caltrans concurred Subsequently, Congress announced that earmarks would be funded at only 85% This results in an excess of funding in the amount of $540,000 as shown below Current Actual Aopr Avail 85% $540,000 SAFETEA -LU $3 2M $2 72M Douglas Street SAFETEA -LU $0 $102M* Aviation /Rosecrans Total $3 2M $3 74M Excess $540,000 *Appropriation of these funds is recommended through this Council Action Total $890,000 Project Schedule Upon awarding the contract, staff will confer with the contractor to determine when construction can begin It is staffs intent to initiate construction as soon as possible such that the facility can be opened in June 2007 ma :mre� **w **em*m:re :, rem ,�m*w:re *+ver*x„- . *,r�xveri. :r. TO THE EL SEGUNDO CITY COUNCIL MEETING: December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions & Boards AGENDA DESCRIPTION: Consideration and possible action regarding the positions on Committees, Commissions and Boards ( "CCBs ") that will expire In the year 2007 RECOMMENDED COUNCIL ACTION: (1) Direct Staff to open the recruitment process for the positions on the CCBs, as listed, beginning January, 2007, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Pursuant to Government Code §54972, attached is the Local Appointments List of the positions on CCBs that will expire in the year 2007, as well as background information on all CCBs This information is posted at the beginning of each year at City Hall and the El Segundo Public Library, on Community Cable and advertised in the El Segundo Herald This information is also made available to the public at the El Segundo Chamber of Commerce office, the Joslyn Center and Clubhouse Application forms, the anticipated vacancies in the year 2007 and the background Information list will be posted effective January 1, 2007, on the City's website at www.elsegundo.org To apply to any CCB, potential candidates should contact City Hall at #524 -2302, for an application The deadline for filing applications is 48 hours pnor to the posted Interview date Interviews of candidates are set by the City Council when a sufficient number of candidates have applied to a position Applications can be picked up from the Administrative Offices at City Hall, the Library, the Chamber of Commerce, Joslyn Center, George E Gordon Clubhouse, the City's website or, upon request, will be mailed to interested persons Also attached is a 2007 Schedule of Annual Reports to the City Council. ATTACHED SUPPORTING DOCUMENTS- CCB Background Information, and Listing of the year 2007 vacancies on Committees, Commissions and Board. 2007 Schedule of Annual FISCAL IMPACT: ORIGINATOR. Date. November 20, 2006 JG.ilta O Ab � Q./�• -`- reu, Executive Assistant REVIEW Date: November 4, 2006 4 J art, City Manager 031 BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS 1. Capital Improvement Program Advisory Committee: (Public Works) is a 5- member committee, composed of 3 residents and 2 local Business representatives (no residency requirements for business reps) Members serve without compensation, for 4- year terms, without term limits The Director of Administrative Services and the Director of Public Works provide staff support to the committee The committee assists in the development of the 5 -year Capital Improvement Program ( "CIP ") Each year staff proposes CIP projects for a 5 -year period The committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process In addition to the projects proposed by staff, the committee holds a community workshop each year to receive project requests from the general public The committee generally meets at 7:00 p.m., on a weekly basis in February, March, April and May, with the goal of finalizing its recommendations to the City Council in June 2. Community Cable Advisory Committee: (eff. 10119106- Administration) was restructured in July 1994 It is a 5- member committee, composed of residents, who serve without compensation, for 4 -year terms, without term limits The committee acts in an advisory capacity to the Community Cable Manager and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 3 and 22 in the City of El Segundo The Committee meets on the 3`d Wednesday of every month at 7:00 p.m., in the Library's Matsui International Meeting Room. 3. Economic Development Advisory Council: (Economic Development) is a spin- off of the City /Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91 The Committee was restructured in June 1994 as a 9- member committee by the City Council to implement the City's Economic Development Strategic Plan. It is currently a 10- member committee due to the Council action on 09/19/06 The members represent a cross - section of the community, and include both residents and non - residents The committee positions have no term expiration, and members serve without compensation The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program The committee meets on an "as needed" basis at City Hall. 4. Investment Advisory Committee: (Treasurer /Administrative Services) was established by Resolution #3764 dated June 2, 1992, for the purpose of advising the City Treasurer and City Council on matters pertaining to the investment of the City's idle funds This is a 4- member committee, two are automatic appointments — (City Treasurer and Director of Administrative Services), the other two members (one of whom must be a resident of El Segundo) serve without compensation, for 4 -year terms, without term limits The committee meets quarterly at City Hall on the 3rd Tuesday in March, June, September and December. t�J.. 5• Library Board of Trustees: (Library & Cable Services) was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq The Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without compensation Trustees serve for 3 -year terms and may not serve for more than 2 consecutive terms The board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with other governmental agencies and civic groups in the advancement of sound planning and programming The board considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards pertaining to library services and programs and makes recommendations for the provision of adequate library services consistent with community needs The board may administer any trust declared or created for the Library and approves the Library's Annual Report to the State Librarian The board meets at 7:00 P.M., on the 2nd Tuesday of every other month, beginning in January, in the Library's Matsui International Meeting Room. 6. Planning Commission: (Planning & Building Safety) was established pursuant to the Planning Laws of the State of California (Sec 65100 - 65106) on August 20, 1946 by City Ordinance #300 The commission is comprised of 5- members who serve with minimal compensation, for 4 -year terms, without term limits The commission makes recommendations to the City Council on the adoption or amendment of the City's General Plan, performs duties with respect to land subdivision, planning and zoning as prescribed by City and State law, and, advises the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the City as a setting for human activities The Commission meets on the 2nd and 4 th Thursday of each month, at 7:00 p.m., in City Hall Council Chambers. 7• Recreation & Parks Commission: (Recreation & Parks) was established on March 23, 1938 by Resolution #448 It is comprised of 5- members, who must be residents of EI Segundo Commissioners serve with minimal compensation for 4 -year terms, without term limits The commission advises the City Council on all matters pertaining to recreation, parks, parkways and street trees It makes recommendations to the City Council regarding level of services, policies and assists in implementing Recreation and Parks Department improvements and programs, including youth counseling, senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property The commission meets on the 3rd Wednesday of each month, at 7:00 p.m., in City Hall Council Chambers. 8• Senior Citizen Housing Corporation Board: (Recreation & Parks) s a non - profit corporation formed in 1984 for the construction of the low- Income housing facility for i seniors, referred to as "Park Vista " The Board was established in 1986 to actively oversee the management, operation, maintenance, and finances of Park Vista The Board enters into an operating agreement with the City Council, and enlists a management company to operate the facility The Board, comprised of 7 directors, all El Segundo residents (per bylaws), serve without compensation, for 4 -year terms, without term limits The Board meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly Avenue, El Segundo. Refer to Park Vista Executive Summary, rev April 2001 Rev 10 -26.06 NOTE #1 LAX Master Plan Advisory Commission (Administration) was established on May 18, 1999 by Resolution #4114, for the express purpose of assisting the City Council in reviewing the LAX Master Plan and o expansion of LAX The commission was disbanded during the 2004 -2005 Budget process NOTE #2 EDAC membership was increased to 10 by Council action on 9/19/06 PPoers the L' � v MAY JUNE CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMITTEES, COMMISSIONS AND BOARDS) Positions to Open in Year 2007 Posted pursuant to Govt Code § W72 TO APPLY, CONTACT CITY HALL ADMINISTRATION, 1- 310 - 524 -2302 TERM EXPIRESIOPENINGS RECREATION & PARKS COMMISSION: (4 Yr Term – No Term Limit - All Residents) Margie Randall 05/30107 LIBRARY BOARD OF TRUSTEES- (3Yr Term – Max 2 Term Limit - All Residents) Kathleen Coonan (apptd 7120104 to 1st full 3 -yr term) 06/30/07 Janelle Grigsby ( apptd 7120104 to 1st 3 -yr term) 06130107 PLANNING COMMISSION. (4 Yr Term – No Term Limitation) (All Residents) David Wagner (apptd 11116104 to unexpired term) 06 /30/07 SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term – No Term Limit - All Residents) Peter Freeman (apptd 10108103 to 4t1', 4 -yr term) 06/30/07 David Atkinson (apptd 11/05/03 to 1 st, 4 -yr term) 06/30/07 AUGUST INVESTMENT ADVISORY COMMITTEE: Chris Powell ( apptd 10108103 to 1st, 4 -yr term) 08/30/07 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term – No Term Limit - AII Residents) David Gilberts ( apptd 11105/03 to 1" 4- yrterm) 10131x07 NOVEMBER CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE- (4 Yr Term – No Term Limit – 2 Business /3 Residents) Don Brann (apptd 07120104 to unexpires term) 11/30/07 Anthony Hedayat (apptd 03121106 to unexpired term) 11/30/07 The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply Council Approval: December 5, 2006 Posted: December 6, 2006 @ _:—A.M./P.M. a THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE CI COMMITTEES, COMMISSIONS & BOARDS 2007 Schedule of Annual Reports to City Council 1. July 17th 2. August 7th 3 August 21 st 4 September 18th 5 October 16th 6 November 6th 7 November 20th 8. December 18th Capital Improvement Program Advisory Committee Library Board of Trustees Recreation & Parks Commission Investment Advisory Committee Planning Commission Economic Development Advisory Council Senior Citizen Housing Corporation Board Community Cable Advisory Committee CCBs 2007 Schedule of Annual Reports to Council O J J .Z ou zm �m �J W �( Nr W� ?�F FQ U� b Payee Amount Description 11/10/2006 w 862,165 11 H2O payment 11/15/2006 Health Comp 3,00338 Weekly claims 11110 m f Employment Development 45,406 85 State Taxes 11/16/2006 IRS 208,598 71 w 11120/2006 La Salle 43,725 00 ABAG Payment 11/21/2006 Health Comp w ❑ Weekly claims 11/17 1112112006 Lane Donovan Golf Partners 21 24n as I -I, -- -- - N Q ~ W i 2 6 Oa YZ w > O p 2 Y Q W O 0 Z U H Q � O o > i� pp m 0 IUG O pp �pm 0 m 0 N O N • • P n N• N •• v• V• O m�� W P 0••� Q C N q p z w LL z C = E w ? LL a o c F BOLL 4 rc W N WF O Z pp OOFOjY MLLUw r >WpOF R Fi Oy u LL N¢QWg (O nZ WZLLJJ F ❑ V p 2W QO O LLWYKK�¢� Nr F ¢W¢Z pp ❑Uw W¢rLLrc ZZ UC JN Vi d ¢ £ N $ LLK w� ggi Z6 2 ti Icy °-' >rc i`LL un an zrc¢cwi 0O� �r E d S t �• z arc!' z z yz r, wrc j El GLLN Uv ¢OOF¢ uLLwl Wr]¢W=ZZNO¢6pWF q O U¢U�pQU w yrcj ¢ frc'J ¢ d ti N i w r a WY6, 2 W y w H O w a u Q E 00 ¢ Z 4¢ N g a¢ N wrcFrhim y m c o Orc rcp )p Orw¢au duaxxF LLOama LLaa005 p c»ac�? 3 [4w wnbo a " ccp �� N y 6 U N d t O ? � yo f Z�EOW 3U o jO —U t rc Un LL OY FZ ry Z n w Q O = Q O h OU = li OU II rc CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1111012006 THROUGH 11/22/2006 d m W N W £o' amp n woig'i L O d e d EF m y 2 C n N - E @N��O E EEC (i �2iRU it Q 0 q � F � U O f 47 LERk U a \h1. m 2 W - U R i w d N d' W Q> C rc N 6 O U � U W F 4' ❑ O Date Payee Amount Description 11/10/2006 West Basin 862,165 11 H2O payment 11/15/2006 Health Comp 3,00338 Weekly claims 11110 11/16/2006 Employment Development 45,406 85 State Taxes 11/16/2006 IRS 208,598 71 Federal Taxes 11120/2006 La Salle 43,725 00 ABAG Payment 11/21/2006 Health Comp 1,98210 Weekly claims 11/17 1112112006 Lane Donovan Golf Partners 21 24n as I -I, -- -- - CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1111012006 THROUGH 1112212006 Date Payee Amount Description 1111012006 West Basin 862,165 11 H2O payment 11/1512006 Health Comp 3,00338 Weekly claims 11110 11/16/2006 Employment Development 45,406 85 State Taxes 11/1612006 IRS 208,598 71 Federal Taxes 11/20/2006 La Salle 43,725 00 ABAG Payment 11/21/2006 Health Comp 1,98210 Weekly claims 11117 11/2112006 Lane Donovan Golf Partners 21,230 63 Lakes payroll transfer 11/22/2006 Cal PERS 247,218 44 Retirement 10/27- 1119/06 Workers Comp Activity 49,092 52 SCRMA checks issued 1,482,422 74 DATE OF RATIFICATION: 12/05/2006 TOTAL PAYMENTS BY WIRE: 1,482,422.74 Certified as to the accuracy of the wire transfers by 1( 12,1jo to Date Date 2q D e Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo L j 7 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 21, 2006 - 5 00 P M 5 00 P M SESSION CALL TO ORDER — CLERK DOMANN ADJOURNED THE 5:00 P.M. SESSION TO 7:00 P.M. DUE TO A LACK OF A QUORUM: ROLL CALL Mayor McDowell - Absent Mayor Pro Tern Busch - Absent Council Member Boulgandes - Absent Council Member Fisher - Absent Council Member Jacobson - Absent PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters City of El Segundo v 2221 Park Place, LASC Case No BC319034 City of El Segundo vs City of Los Angeles, et at LASC No BS094279 Gilbreath v El Segundo, LASC Case No YCO53692 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) 0- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957,6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS -0- matter IQ MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 21, 2006 PAGE NO 1 �s8 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 21, 2006 — 7 00 P M 7 00 P M SESSION CALL TO ORDER — Mayor McDowell at 7 00 p m INVOCATION — Pastor Daniel Heard of Calvary Chapel PLEDGE OF ALLEGIANCE — Mayor Pro Tern Eric Busch PRESENTATIONS — (a) Mayor Pro Tern Busch presented a Proclamation to Kevin Smith, Fire Chief, observing November 27, 2006 through December 18, 2006 as the Spark of Love Toy Drive and encouraging the community to support this holiday program by contributing toys and non - perishable foods to the El Segundo Fire Department during the drive ROLL CALL Mayor McDowell - Present Mayor Pro Tern Busch - Present Council Member Boulgarides - Present Council Member Fisher - Absent Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed - NONE A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to read all ordinances and resolutions on the Agenda by title only, MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER FISHER ABSENT B SPECIAL ORDERS OF BUSINESS C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 21, 2006 PAGE NO 2 v3J Consideration and possible action regarding the Annual Report of the Planning Commission Presentation to be made by Planning Commission Chair Michael Kretzmer (Fiscal Impact None) Council consensus to receive and file the Annual Report of the Planning Commission Receive presentation by Planning Commission Chair Michael Kretzmer at a later meeting Consideration and possible action regarding the 2006 Annual Report and 2007 Budget by the Senior Citizen Housing Corporation Board to City Council Presentation to be made by Senior Citizen Housing Board Board Members Carol Wingate and Paula Rotolo (Fiscal Impact None) President Peter Freeman was not in attendance Board Members Carol Wingate and Paula Rotolo gave the report MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Busch to receive and file the 2006 Annual Report and approve the 2007 Budget from the Senior Citizen Housing Corporation Board as revised MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER FISHER ABSENT E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business, Approved Warrant Numbers 2556270 to 2556469 on Register No 03 in the total amount of $710,710 14 and Wire Transfers from 10/27/2006 through 11/912006 in the total amount of $923,664 84 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers. 4 Approved Regular City Council Meeting Minutes of November 8, 2006 Approved the revised class specification for the job classification of Police Services Officer to assume the duties of the Court Liaison Officer Approved Reimbursement Agreement No 3674 between Mar Ventures, Inc and the City to provide contract services for the proposed development of Campus El Segundo (located at 700 -800 N Nash) and Phase II of the Plaza El Segundo proposed development (located at the northeast comer of Sepulveda Boulevard and Rosecrans Avenue between 750 -850 S Sepulveda Boulevard) and the proposed development of the property located at 1700 Grand Avenue. (Fiscal Impact; None) Awarded Contract No 3675 to G &G Specialty Contractors, Inc. for construction related to Group 11 (32 residences) of the Residential Sound Insulation (RSI) Program (Estimated construction cost and retention $1,228,314) Authorized the City Manager to execute the contract in a form approved by the City Attorney Adopted Resolution No 4495 declaring that a state of emergency existed during the period of November 6, 2006 to November 9, 2006 due to damage caused by the breakage of an 8 -inch diameter water pipeline and authorized staff's previous efforts to make emergency procurements required to repair the damage and protect public health, safety and welfare, and approved payments to Sequal Contractors, Inc for the repair of said damage (Fiscal Impact $38,700) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 21, 2006 PAGE NO 3 Ut0 MOTION by Council Member Boulgandes SECONDED by Mayor Pro Tern Busch to approve Consent Agenda Items 3, 4, 5, 6, 7 and 8 MOTION PASSED BY UNANIMOUS VOICE VOTE, 410 COUNCIL MEMBER FISHER ABSENT CALL ITEMS FROM CONSENT AGENDA F NEW BUSINESS Consideration and possible action regarding a new Alcoholic Beverage Control (ABC) license for a new restaurant within an existing commercial building located at 150 S Sepulveda Boulevard, Unit #G, EA No 703 and AUP No 06 -02 Applicant Isaac Matias & June Grace Felipe AKA Teresa's Mosaic Cafe (Fiscal Impact None) Council consensus not to protest the issuance of a new Alcoholic Beverage Control (ABC) license for a new restaurant within an existing commercial building located at 150 S Sepulveda Boulevard, Unit #G, EA No 703 and AUP No. 06 -02, therefore no action was taken G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — Reported on the Water Polo CIF playoff game K REPORTS — CITY COUNCIL MEMBERS Council Member Fisher— ABSENT Council Member Jacobson — 10 Consideration and possible action regarding introduction and first reading of an Ordinance amending El Segundo Municipal Code § 1 -4-4 to allow City Council meetings scheduled for the same date as any regular or special election as defined by Elections Code § 318 to be held on election day (Fiscal Impact None) City Attorney Mark Hensley read by title only ORDINANCE NO 1402 AN ORDINANCE AMENDING THE EL SEGUNDO MUNICIPAL CODE SECTION 1 -4 -4 RELATING TO CITY COUNCIL MEETINGS Council Member Jacobson introduced the ordinance Second reading and adoption of the Ordinance scheduled for December 5, 2006 Council Member Boulgandes — 11 Consideration and possible action regarding a status report of the activities of the Ad Hoc Aquatics Operations Committee (Fiscal Impact None) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 21, 2006 PAGE NO 4 �, + l �t L Council received and filed the attached summary of Issues and recommendations and directed that the Recreation and Parks Commission review and make recommendations to present to Council Mayor Pro Tern Busch — Wished the entire community a Happy Thanksgiving and the best of luck to all teams in the upcoming AYSO playoffs Mayor McDowell — Wished the entire community a Happy Thanksgiving PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any Item not on the agenda The Council will respond to comments after Public Communications is closed Jack Kenton, resident, spoke regarding the right -of -way in the dunes on the west side of town Also spoke regarding LAX meetings and noted lack of El Segundo participation Requested a notice be posted on Imperial Highway with complaint notification Information Richard Arabian, resident, spoke against the proposed water and sewer rate increase Liz Garnholz, resident, spoke against the proposed water and sewer rate increase Also spoke regarding Time Warner Cable Channel lineup Mark Hensley, City Attorney, explained the Proposition 218 Mail Ballot procedure MEMORIALS — Charles ( "Chuck ") Henry Lundquist, a World War II veteran and father of Richard Lundquist of Continental Development Corporation, Doreen Joan Mathilde Creagh, survived by her husband Merrick, her daughter and son -In -law and many nephews and nieces ADJOURNMENT at 7 52 p m Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 21, 2006 PAGE NO 5 a \0 k / - 2 § CL 0 E - ee z k k ` "n ) /§ e \ k \ © ■ 6 ' aj (T CL cr )/ k §\ j 0 ,k QL � \{ v \ \ k� § n4% go ■, 0 \ CD \z % %CD k \ {\ cc 13 0 #z = }a ra \! a0 \ \ §� k2 2; a D\ � 2 CL §_■ 0 - 0 \ )§ CD _ i( b§3 § k d § F- 0 v § n4% go . 0 ki CD \z % L #z = }a ra \! a0 ƒm \ §� k2 2; a ® � 2 §_■ 0 - 0 \ )§ CD _ i( /f {@ _« % ; % E ƒ � $k - g° } o - - )0� / 5 CD ( / �\ D b§3 DI G44 g o ID w -#. } | # ° 7� # 2 k 0 3 � 2 .8 0 �m= � ! |E k kk) $ k� ■ e ! e IL/ k k «E° g rA# £ /k § o ƒ} tE \k \k ■# \\ �( }\ �\ .} G44 PT A �t } | �y i � /sue $� B° �.� -_■ s�7s zr 2 aa, B �«]■ _C cc EE5 D -0 0 7 2k�l� -� )2 $] }I $\ % ■ ,� i §EEE 2L toB (A# \2 }U k 2 'J -0 ®Q $ k 06 �§E aJ/ i \a$£; i i2 -° ak|7¢ gam| 0 J | 77 0 g §g\ / \�j �\ ( ■m �§ «( M ELL 13 P ■gk} £ |!7■ §CL /'s 2 }/ ■k#7 ƒ/ �k�| ca �7 5' \ \� } 047 o �{ I \S\�� $� s�7s zr 2 B �«]■ EE5 } § 2k�l� -� $\ % k i §EEE 2L }U k 2 k 06 �§E aJ/ i i2 -° \/ |�5'< V CL M \° ( 3 gam| 0 J | 77 0 g §g\ / \�j �\ ( ■m �§ «( M ELL 13 P ■gk} £ |!7■ §CL /'s 2 }/ ■k#7 ƒ/ �k�| ca �7 5' \ \� } 047 N 048 m_ to OD to -1 m :OE ° = a p $ n� lD O1 R C 3 R co y o, ID 3 a co g J N co 0 9 EL 154 ° i = _ m��g� 60 _5;�saa '9R; ' m a' c ?3 a 30��3 to ° S 1tc s"'m 3 17 si °. p N 01 m 3 Tn w All 15 r3i 3 3w m �'s $Ms spao a3 0R = N qq�i W a 7 m N p, CL �'°'b 3 a Z, g �CD o ° a 23 3 g CD Cx 01 Ec = ��8 af° 3�s 3 z a I$' =gym �' �_ v cro $ m m ,1 m W tp�o° N ry� S m 8. Co N m� p O $ 8 G g 1 993 m m pxO IF w$ Ol 9 m —ro �m 'S o > g 8 C L ?_ gm m 3 CD c ��= v0 :1 m `Z � C'� 3G W= Ma 048 r ,q: L ATTACHMENT #1 90 -day Ad Hoc Aquatics Operation and Pool Use Committee Issues Presented at September 6, 2006 Meeting and Discussed at October 11, 2006 Meeting - 35 community members with participation and/or experience with El Segundo Recreation Division aquatics programs were invited to participate in meetings pertaining to aquatic operations and pool use. - 19 community members and City staff, representing 8 different aquatic program and facility use groups met on September 6 and on October l 1 to identify and discuss issues with aquatic programming and pool use. - 46 issues were identified between the 8 aquatic groups, with some issues being the same for more than one group. - The following is a breakdown of all 46 issues from the 8 groups represented at the meetings. LEGEND TO COLOR CODING - 46 issues total (some repeated more than program) THAT 11 of 46 (24 "k) 23 of 46 (60 %) 8 of 46 (17%) 4 of 46 (91A) EVALUATION OF ISSUES - 74% of the issues raised at the Ad Hoc Aquatics Committee meetings are operational and/or procedure - related issues that are being addressed by staff as operational policies/procedures 17% of the issues need further investigation and additional staff follow up 9% of the issues are policy- related, pertaining to waiving of fees, allowing participation of under- age participants in an adult class, and program residency issues 1„Ji} EL SEGUNDO CITY COUNCIL MEETING DATE. December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION* Consideration and possible action regarding adoption of an ordinance amending the El Segundo Municipal Code § 1 -4 -4 to allow City Council meetings scheduled for the same date as any regular or special election as defined by Elections Code § 318 to be held on election day. (Fiscal Impact None) RECOMMENDED COUNCIL ACTION' 1) Second reading by title only and adoption of Ordinance No. 1402 amending El Segundo Municipal Code § 1 -4 -4 regarding City Council meetings 2) Alternatively, discuss and take other action related to this Item. BACKGROUND & DISCUSSION. In 2000 the City Council passed an ordinance to change from the traditional Tuesday City Council meeting date on election day to moving it to the next business day On November 21, 2006 City Council introduced an ordinance to amend El Segundo Municipal Code § 1 -4 -4 to allow City Council meetings scheduled for the same date as any election, where voters registered in El Segundo are eligible to vote, to be held on election day. General municipal elections are held on the second Tuesday in April of even years and will not be affected by this amendment It is recommended that the attached Ordinance be adopted. ATTACHED SUPPORTING DOCUMENTS. Ordinance No. 1402 FISCAL IMPACT NONE Operating Budget Amount Requested. Account Number Project Phase. ORIGINATED BY* %J') DAT . November 22, 2006 / d ��- lav -ri-� 117'/ in y Morte�en,'City Clerk RE IEWE DATE % pyv Je City Manager 7 LJl ORDINANCE NO. AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 1 -4-4 RELATING TO CITY COUNCIL MEETINGS. The City Council of the city of El Segundo does ordain as follows SECTION 1 El Segundo Municipal Code ( "ESMC ") § 1 -4 -4 B is amended to read as follows, "1 -4 -4 MEETINGS B Holidays: Should the date of a regular meeting fall upon a holiday when city hall offices are closed then the regular meeting will be scheduled for the next succeeding business day " SECTION 2 If any part of this Ordinance or its application is deemed invalid by a court of competent iunsdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 3 The City Clerk is directed to certify the passage and adoption of this Ordinance, cause it to be entered into the City of EI Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, and, within fifteen (15) days after the passage and adoption o this Ordinance, cause it to be published or posted in accordance with California law SECTION 4- This Ordinance will become effective t arty (30) days following its passage and adoption PASSED AND ADOPTED this day of 2006 Kelly McDowell, Mayor l J 2 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of and the same was so passed and adopted by the following vote AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPR( Mark F 0 2 EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the City Manager to enter Into an agreement with US Bank and to sign Addendum to State of California Purchase Card Program Master Services Agreement for continued use of the Cal Card program (Fiscal Impact None) COUNCIL ACTION: 1 Authorize the City Manager to enter Into an agreement with US Bank as part of the State of California's Procurement Card (Cal Card) Program for the period December 22, 2006 through December 21, 2011, with one optional two -year extension, as approved to form by City Attorney, 2. Authorize City Manager to sign Addendum to State of California Purchase Card Program Master Services Agreement (DGS MSA 5- 06- 99 -01), as approved to form by City Attorney, 3. Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The Administrative Services Department researched methods to make purchases and payment of small dollar items and emergency items more efficient in the City In our effort to improve the effectiveness of purchasing small dollar items, the City entered into a contract with US Bank as part of the State of California Procurement program (Cal Card) in October 2001 This program has proven to be successful and benefits include reduced number of pay requests, small dollar items are lumped into one pay request, reduced petty cash transactions and need for pre - issued checks, increased time to transact payment, ability for City staff to obtain smaller items locally in an expeditious manner, and prompt payment to the merchant. (continued) ATTACHED SUPPORTING DOCUMENTS* None FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number. N/A Project Phase: New Contract Appropriation Required* _ Yes X No ORIGINATED BY- p DATE: A�Az� Bret M Plumlee. Director of Administrative Services n C;J"it BACKGROUND & DISCUSSION Continued: The City's program statistics as of June 2006 reflected 39 cardholders and 938 yearly transactions, totaling expenditures of $213,700, providing an average transaction of $227.83 By using the Cal Card program the City processes only 12 payments to US Bank annually thus significantly reducing payment processing time and costs US Bank is the largest issuer of commercial bank cards. The Statewide Cal Card program has grown from 1,705 cardholders and $7 million in spend volume in 1994 to 53,000 cardholders and $350 million in spend volume today, with 1,060 participating agencies Due to the large volume of annual transactions and participating agencies, the new contract offers the following. volume sales rebates, average transaction rebates, prompt payment rebate, no annual or per card fees, and online access The Cal Card program carries the VISA logo which allows purchases at any vendor that accepts VISA. The current contract between the State and US Bank expires this calendar year. The State of California conducted a competitive bid process for their procurement card program (Cal Card) and awarded a new five -year contract, with an optional two -year extension, to US Bank, effective December 22, 2006 i 6 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. December 5, 2006 AGENDA HEADING. Consent AGENDA DESCRIPTION Consideration and possible action regarding award of contracts to NSA Construction Group, Inc for construction related to Group 12 (23 residences) and Group 13 (24 residences) of the Residential Sound Insulation (RSI) Program (Estimated construction cost and retention $2,894,100) RECOMMENDED COUNCIL ACTION' 1) Reject Bid from S &L Specialty Contracting, Inc for Group 12, 2) Award contract to NSA Construction Group, Inc for Group 12, 3) Award contract to NSA Construction Group, Inc for Group 13, 4) Authorize the City Manager to execute construction contracts in a form approved by the City Attorney, and 5) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION- On November 21, 2006 the City Clerk's office opened sealed bids for Group 12 (RSI 06 -12) and Group 13 (RSI- 06 -13) of the City's Residential Sound Insulation (RSI) Program The results of the bid openings were as follows Group 12 (RSI 06 -12) 1 S &L Specialty Contracting, Inc $1,295,100 00 2 NSA Construction Group, Inc $1,379,500 00 3 G &G Specialty Contractors, Inc $1,723,507 00 Group 13 (RSI 06 -13) 1 NSA Construction Group, Inc $1,251,500 00 2 S &L Specialty Contracting, Inc $1,310,000 00 3 G &G Specialty Contractors, Inc $1,369,761 00 (Please see attached page entitled "Background and Discussion (cont ,) ") ATTACHED SUPPORTING DOCUMENTS- 1) Bidder's Proposal and Statement from S &L Specialty Contracting, Inc for Group 12 2) Bidder's Proposal and Statements from NSA Construction Group, Inc for Groups 12 and 13 FISCAL IMPACT Operating Budget. $10,200,000 Amount Requested- $2,894,100 Account Number- 116 - 400 - 0000 -8960 Bid Groups: 12 and 13 Appropriation Required: X Yes _ No games S O'Neill, Program Manager REVIEWED DATE: Jeff rt, CI Manager 6'Jb Background and Discussion (cont.) The bid from S &L Specialty Contracting, Inc for Group 12 was not properly completed and did not include a breakdown of costs per home as required by the bid form and bidding instructions The bidding instructions state that all blanks on the Bid Form are to be filled in and failure to submit a price for Owner Upgrades will result in the Bid being considered as non- responsive A review of the Bids from NSA Construction Group, Inc was performed, and proved to be responsive NSA Construction Group, Inc has performed construction work related to residential sound insulation programs for the City of Inglewood, Los Angeles World Airports, and completed construction related to Group 4 of the RSI Program in El Segundo The amount requested for the contract with NSA Construction Group, Inc for Group 12 would be $1,517,450, which includes the Total Bid of $1,379,500 00 from NSA Construction Group, Inc and an additional 10% of that Total Bid for potential change orders related to unforeseen conditions The amount requested for the contract with NSA Construction Group, Inc for Group 13 would be $1,376,650, which includes the Total Bid of $1,251,500 00 from NSA Construction Group, Inc and an additional 10% of that Total Bid for potential change orders related to unforeseen conditions As City Council is aware, eighty percent (80 %) of costs associated with the Residential Sound Insulation Program are covered by federal grant funding from the FAA Remaining expenses, with the exception of elective "Owner Upgrades" selected by property owners, are now covered by the new settlement with Los Angeles World Airports (LAWA) Construction is scheduled to begin on Group 12 in May of 2007 and in July 2007 for Group 13 Upon completion of these two groups, the total number of residences completed by the City's RSI program will be 490 v5 BIDDERS'S PROPOSAL AND STATEMENT CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA Project Number RSI 06 -12 "Residential Sound Insulation Program — Group 12" PROPOSAL To the Mayor and City Council City of El Segundo 350 Main St El Segundo, CA 90245 The undersigned declares that he /she has carefully examined the location of the proposed work and has otherwise satisfied himself/herself as to the nature and location of the work, and is full informed as to all conditions and matters which can in any way affect the work or cost thereof, that he /she has examined the Contract Documents, and has read the accompanying "BIDDING INSTRUCTIONS" and hereby agrees to provide the following: To furnish all labor, materials, equipment, transportation, and services and to do all the work required for the "Residential Sound Insulation Program — Group 12" in strict conformity with the Contract Documents and at the following lump sum price, to Wit: ID Address Description Cost Property Subtotal 12.01 921 Eucalyptus Drive RSI Improvements $ $ Door A hardware upgrade $ 12.02 808 Eucalyptus Drive RSI Improvements $ $ Air Conditioning upgrade $ 1203 227 East Walnut Avenue RSI Improvements $ $ Air Conditioning upgrade $ Door A hardware upgrade $ 12.04 122 East Maple Avenue RSI Improvements $ $ Doors G, H, J, and K upgrade $ Door I upgrade $ Air conditioning upgrade $ Door D upgrade $ 12.05 315 East Maple Avenue RSI Improvements $ $ 12.06 317 East Oak Avenue RSI Improvements $ $ Windows 1 -10 and 19 -32 tint upgrade $ 12.07 319 East Oak Avenue RSI Improvements $ $ Windows 1 -10 and 19 -32 tint upgrade $ Bidder's Proposal and Statement Group 12 City of El Segundo Residential Sound Insulation Program CJ8 12 08 913 Sheldon Street RSI Improvements $ $ Windows 4 -6, 10, and 11 grilles upgrade $ Air conditioning upgrade $ 1209 747 Sheldon Street RSI Improvements $ 1 $ Door D upgrade $ Air conditioning upgrade $ Door C upgrade $ HVAC filter upgrade $ 12 10 533 East Maple Avenue RSI Improvements $ $ 1211 1121 East Acacia Avenue RSI Improvements $ $ 1212 1217 East Sycamore Avenue RSI Improvements $ $ Windows 7 —15 tint upgrade $ Air conditioning upgrade $ 12.13 711 Sierra Street RSI Improvements $ $ Air conditioning upgrade $ 1214 821 Lomita Street RSI Improvements $ $ Air conditioning upgrade $ 1215 735 Bungalow Drive RSI Improvements $ $ Door A upgrade $ 1216 747 Maryland Street RSI Improvements $ $ 1217 304 West Oak Avenue RSI Improvements $ $ Air conditioning upgrade $ 12.18 612 West Oak Avenue RSI Improvements $ $ Garage window upgrade $ Air conditioning upgrade $ 1219 644 West Maple Avenue RSI Improvements $ is Door A upgrade $ Air conditioning upgrade $ 1220 658 West Mariposa Ave. RSI Improvements $ $ Air conditioning upgrade $ Windows 1 -7 and 10 -13 installation upgrade $ 12 21 753 Virginia Street RSI Improvements $ $ 12.22 721 West Pine Avenue RSI Improvements $ $ Air conditioning upgrade $ Window tint upgrade $ 12.23 724 Hillcrest Street + RSI Improvements $ $ Door C upgrade $ Door D upgrade $ Window 5 tinted glazing $ Windows 15 and 16 obscure glazing upgrade $ Door B hardware upgrade $ Bidder's Proposal and Statement Group 12 2 City of El Segundo Residential Sound Insulation Program 0169 11/21/2006 11:33 3154718807 SL CANT WICKER PAGE 03 Total Bid (Contract um) "I� aoS.wco 4S,-x --F._ — w,r�rAd c3sl�oc�dr (words) (figures) NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND ILLEGIBLE BIDS MUST BE DISQUALIFIED NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the Total Bid does not equal the total of the Schedule of Values, it is grounds for rejection of the Bid. Furthermore, inconsistencies between the Schedule of Values and the Plans for each Dwelling are grounds for rejection of the Bid This bid is based upon completing the work as set in the Construction Schedule published in the Contract Documents. If awarded the contract for the Work, the undersigned hereby agrees to sign the contract and furnish the necessary bonds not more than ten (10) calendar days after Notice to Proceed date. Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten percent (10%), as a guarantee that the undersigned will enter into the contract if awarded to the undersigned. The undersigned further agrees that in case of default in executing the required contract with necessary bonds and insurance, within the time limits above specified, said bonds or check and money payable therein must be fortified to and become the property of the City of El Segundo, State of Califomia. Name of Firm:— St�CIfK_7tlC'Ott17R/fGlyC, 1/C T Address: 3l5s. ter/ wyif r)y�C , S r se, Ny132az Telephone Number- Contractor's /� /'T License Number: 21-, Type of License: 4 2� License Expiration Date: 74 11-4 r/ Type of Entity:Q Sole Proprietorship ❑ Pasinersh4corporstion 0 Other I declare under penalty of perjury that the foregoing is true and correct. Contractor Representative: � U V• g1 f �A- Bidder's Proposal and Statement 3 City of El Segundo Group 12 Residential Sound Insulation Program i:�v Title Signature Dated this dE If Corporation, please attach evidence of authority to sign. Bidder's Proposal and Statement Group 12 4 City of El Segundo Residential Sound Insulation Program iibl BIDDERS'S PROPOSAL AND STATEMENT CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA Project Number RSI 06-12 "Residential Sound Insulation Program - Groun R" PROPOSAL To the Mayor and City Council City of El Segundo 350 Main St El Segundo, CA 90245 The undersigned declares that he/she has carefully examined the' eon of the prsgsetrwork and has otherwise satisfied hmiself/herself as to the nature and location of theme , and is full informed as to all conditions and matters which can in any way affect the work or cost thereof, that he/she has examined the Contract Documents, and has read the accompanying "BIDDING INSTRUCTIONS" and hereby agrees to provide the following To furnish all labor, materials, equipment, transportation, and services and to do all the work required for the "Residential Sound Insulation Program - Group 12" in strict conformity with the Contract Documents and at the following lump sum price, to Wit ID Address Description Property Subtotal 12 01 921 Eucalyptus Drive RSI Improvements $ b . Door A hardware u de $ '5 9200. 12 02 808 Eucalyptus Drive RSI Im rovements $ t f $ a5 2 000 .- Air Condition a ade 12.03 227 East Walnut Avenue M RSI Im rovements $ A $ 5 ,500 -' Air Conditioning upgrade $ o ' Door A hardware upgrade $ $0p. - 12 04 122 East Maple Avenue RSI Improvements $ tow o,- $ (7500 -, Doors G, H, J, and K upgrade $ Zs000.- Door I upgrade $ P Is o .- Air condthomn upgrade $ $ i So(). - Door Dupgrade $ 12.00., 1205 315 East Maple Avenue RSI Improvements $ (*fA 56 0 . $ (0 %.5 On 12.06 317 East Oak Avenue " RSI Improvements $ -15,100,,- $ ,50b.- Windows 1 -10 and 19 -32 tint upgrade $ y1100'' 12 07 319 East Oak Avenue RSI Improvements $ 12000.1 $S3,s500 -- Windows 1 -10 and 19 -32 tmtupgrade $ ��$� Bidder's Proposal and Statement Group 12 City of El Segundo Residential Sound Insulation Program Lb2 12 08 913 Sheldon Street RSI Improvements $ 54 $ �5i 5 b p •' Wmdows 4-6, 10, and 11 grilles upgrade $ 1•i , DOD • r Air conditioning u ade $ 50 12 09 747 Sheldon Street RSI Improvements $ (� $ I ,$00•� $15000•- Door Dupgrade Air conditioning upgrade $ 19 IS oti Door C upgrade $ 1900., HVAC filter upgrade $S00•- 1210 533 East Maple Avenue RSI Improvements $ -5.21 DOD. $.i9 &00-1 1211 1121 East Acacia Avenue RSI Improvements $ 00- $ O- 1212 1217 East Sycamore Avenue RSI Improvements $ (061 Do .- $ -T Q ib0 D . Windows 7 - 15 tint upgrade $ 1 �O Air conditioning upgrade $ , SO . - 1213 711 Sierra Street RSI Improvements $ 541S 00. $ - Co b0 . Air conditioning upgrade $ SOO • � 1214 821 Lomita Street RSI Improvements $ 00 - $ 5 50 p . Air conditioning upgrade $ '9,90o. - 1215 735 Bungalow Drive RSI Improvements $ 419'"1 b 0 $ 461, 600 . Door A de $ SOO • - 1216 747 land Street RSI Improvements $ 3 ,.SOO • $ 500. 12.17 304 West Oak Avenue RSI hn rovements 14 Z D ob - - $S x500 Air conditioning upgrade $ Ob • 1218 612 West Oak Avenue RSI Improvements $ S 00 $ 5b500. 1 Gara a window upgrade $ 1 S O•- Air conditioning upgrade $'9500.- 1219 644 West Maple Avenue RSI Improvements $ -I D S57%000-- Door A upgrade $0000- Air conditiomn upgrade S'9600. - 12.20 658 West ManposaAve RSI Improvements $ pop,- $55,000., Air conditioning upgrade $ pp Windows 1 -7 and 10 -13 installation u de $ 50O• 12.21 753 Virguita Street RSI Improvements $50,500- $ TO 1222 721 West Pme Avenue RSI Improvements $ 141t000. $}S00 •� Air conditioning upgrade $ ,.SOO• Window tint upgrade $ 1,W p • 1223 724 Hillcrest Street RSI Improvements $ (6 (000. $ Door C upgrade $ OO . -- Door D upgrade $ Window 5 tinted glazing $ je>e> Windows 15 and 16 obscure glazing upgrade $ Door B hardware upgrade 1 $ Bidder's Proposal and Statement 2 City of El Segundo Group 12 Residential Sound Insulation Program 063 Total Bid (Contract Sum) ©A6 M�I�tio�w Tht"C@ i�uKdytd ge yEvtly 4I„Lr11no --Lsk .d FU)e 4v.J (words) $ 1,2,'lgisoo. ° —° (figures) In case of discrepancy between the words and figures, the words must prevail NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS ANI ILLEGIBLE BIDS MUST BE DISQUALIFIED NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the Total Bid does not equal the total of the Schedule of Values, it is grounds for rejection of the Bid. Furthermore, inconsistencies between the Schedule of Values and the Plans for each Dwelling are grounds for rejection of the Bid This bid is based upon completing the work as set in the Construction Schedule published in the Contract Documents. If awarded the contract for the Work, the undersigned hereby agrees to sign the contract and furnish the necessary bonds not more than ten (10) calendar days after Notice to Proceed date Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to the undersigned The undersigned further agrees that in case of default in executing the required contract with necessary bonds and insurance, within the time Imrits above specified, said bonds or check and money payable therein must be fortified to and become the property of the City of El Segundo, State of California NameofFum NSA CAnsfru4i0VI C�rQ(A fYVkC Address J'1,%Pov�Ven urCtt3lvd #cP I61,Tanavia,C1 Telephone Number 8 Ia -3 y5 - l 153 Contractor's License Number 1 1(A y5 -1 Type of License- I::> License Expiration Date 3 31 Type of Entity ❑ Sole Proprietorship ❑ Partnership N<orporation ❑ Other I declare under penalty of perjury that the foregoing is true and correct. Contractor Representative C YT D L-k 5 SMiAe b Bidder's Proposal and Statement 3 City of El Segundo Group 12 Residential Sound Insulation Program L 6,'k Title- Signature Dated thus 2�l jday of Nog. 2006 If Corporation, please attach evidence of authority to sign. Bidder's Proposal and Statement 4 City of El Segundo Group 12 Residential Sound Insulation Program . BIDDERS'S PROPOSAL AND STATEMENT CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA Project Number RSI 06-13 "Residential Sound Insulation Program - Group 13" PROPOSAL To the Mayor and City Council City of El Segundo 350 Main St El Segundo, CA 90245 The undersigned declares that he/she has carefully examined the location of the proposed work and has otherwise satisfied hnnsenerself as to the nature and location of the work, and is full informed as to all conditions and matters which can in any way affect the work or cost thereof, that he/she has examined the Contract Documents, and has read the accompanying "BIDDING INSTRUCTIONS" and hereby agrees to provide the following To furnish all labor, materials, equipment, transportation, and services and to do all the work required for the "Residential Sound Insulation Program - Group 13" in strict conformity with the Contract Documents and at the following lump sum price, to Wit- ID Address Description Cost Property Subtotal. 13.01 729 West Pine Avenue RSI improvements $ (0 500 • $ !0 0 13.02 507 Loma Vista Street RSI Improvements $ $ 1 (at)00.- Window grilles upgrade $ bo - Window 8 upgrade $ no - - Doors D, H, and I grilles upgrade $ t2.o0 .- 13 03 754 Loma Vista Street RSI Improvements $ O o ,- $ (p 000. 1304 635 Loma Vista Street RSI Improvements $ boo. 13.05 423 Loma Vista Street RSI Improvements $15 000 $ S3 w. 1306 694 West Palm Avenue RSI Improvements $ Soo,- $ -5b Opp, Air conditioning upgrade $ ,. 1307 710 West Palm Avenue RSI Improvements $ rv-0 , $ 19 1. onn Door A upgrade $ 1 Doc) • - 1309 625 West Manposa Ave RSI Improvements $-qfit>0 , $ So0. Air conditioning upgrade $ SO0 • - 1309 635 Whiting Street RSI Im rovements $ l 5D $ $Ob •- 13 10 760 Virgnna Street RSI Improvements $ y 5 Door B glazing upgrade $ 5 Bidder's Proposal and Statement Group 13 City of El Segundo Residential Sound Insulation Program U 6 13 11 619 West Oak Avenue RSI Improvements $ 3 q $00. $ 4,7jp D -� Air conditioning upgrade $ 19SOo -- Window grilles upgrade $ Lk 00 - 13 12 725 West Oak Avenue RSI Improvements $ ,SDO ! $.5a.500 13 13 421 West Oak Avenue RSI Improvements $ I, b00 • - $-4),000— 1314 209 East Maple Avenue RSI Improvements $ 4121000 , Air concbtiomng upgrade 13 15 526 East Maple Avenue RSI Improvements $ 61.500-- Window tint upgrade $ 000 • - 13 16 411 East Sycamore Ave RSI Improvements $ 5 O ` $ (D DOO . Air conditioning u grade $ 5D0 Door A upgrade $ I p p .— 13 17 757 Sierra Street RSI Improvements S Window installation upgrade $ 4 500 Air conditionm upgrade $ - - 13 18 817 Lomita Street RSI Improvements $ 7'sIovo $ Swo -. Air conditioning de $ 500.- Door A upgrade $ I DOO • - Window 5upgrade $500• 13 19 809 Lomita Street RSI Improvements $ • 5 $ Door C upgrade $ SOp. - 13.20 1430 East Walnut Avenue RSI Improvements $ -ip $ 931600. Air conditioning upgrade $ 500 -- 1321 1511 East Sycamore Ave. RSI Improvements $ $ s S 00 -- Air conditioning upgrade $ S O - - 13 22 1513 East Sycamore Ave RSI Improvements $ auc $ 360 O Air conditioning upgrade $ Door upgrade $ 0.- 13,23 1515 East Sycamore Ave RSI Improvements ,-%0 . S 000. Air conditionm upgrade p -� 13.24 1519 East Sycamore Ave RSI Improvements i$aso SOO.- Air conditioning upgrade ., Total Bid (Contract Sum) oNEI`� \ll io -T c.L"A F-Iffig brie Inot FtVe rUtA (wor s) Pa LU b- $ (figures) In case of discrepancy between the words and figures, the words must prevail NOTICE: BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND ILLEGIBLE BIDS MUST BE DISQUALIFIED NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the Total Bid does not equal the total of the Schedule of Values, it is grounds for Bidder's Proposal and Statement 2 City of El Segundo Group 13 Residential Sound Insulation Program V � � rejection of the Bid. Furthermore, inconsistencies between the Schedule of Values and the Plans for each Dwelling are grounds for rejection of the Bid This bid is based upon completing the work as set in the Construction Schedule published in the Contract Documents If awarded the contract for the Work, the undersigned hereby agrees to sign the contract and furnish the necessary bonds not more than ten (10) calendar days after Notice to Proceed date. Enclosed is a Bidder's Bond, certified check or cashier's check, which is not less than ten percent (10 %), as a guarantee that the undersigned will enter into the contract if awarded to the undersigned The undersigned further agrees that m case of default in executing the required contract with necessary bonds and insurance, within the time lirnits above specified, said bonds or check and money payable therem must be fortified to and become the property of the City of El Segundo, State of California NameofFirm NSQ �OVIS�Nctt✓�IOyV�I C1YoLLF,Sv%L Address 65(o1 YeylbAY'ct SI Vd #:21q ,Talrza14q c& Telephone Number g I$ -a 4s- 115 3 Contractor's License Number Type of License. License Expiration Date Type of Entity ❑ Sole Proprietorship ❑ Partnership l <orporation ❑ Other I declare under penalty of penury that the foregoing is true and correct Contractor Representative Title Signature 0,yylmks Sa.IXE% Dated this o21 day of "p Y, 12006 If Corporation, please attach evidence of authority to sign. Bidder's Proposal and Statement Group 13 City of El Segundo Residential Sound Insulation Program EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE. December 5, 2006 AGENDA HEADING: Consent AgendE Consideration and possible action regarding the approval of a Professional Services Agreement between Keyser Marston Associates and the City to provide consulting services for Plaza El Segundo (located at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue between 750 -850 S. Sepulveda Boulevard) (Fiscal Impact- $15,000 00) RECOMMENDED COUNCIL ACTION- 1 Authorize the City Manager to sign a Professional Services Agreement approved as to form by the City Attorney; and/or, 2 Alternatively, discuss or take other actions related to this item BACKGROUND & DISCUSSION: The developer, Rosecrans Sepulveda Partners, LLC is requesting consideration from the City regarding the costs associated with the public improvements with the development of Plaza El Segundo. The public improvements contemplated are roadway, traffic, and drainage improvements coupled with realignment of railways and utilities Based on independent engineering estimates and studies for phase 11, the public improvements costs could total over $16 million dollars Rosecrans Sepulveda Partners, LLC, the developer for the site, has indicated that the existing undeveloped condition of the properties places a financial burden on the project. In addition, the developer has cited the City's inclusion of the Park Place extension in the City's Circulation Element of the General Plan, adopted in 2004, as justification for the request According to the developer this, in turn, could impact the eventual outcome of the final product The City has instituted mitigated fees for the purpose of collecting funds to reimburse costs associated with the needed improvements Based on the adopted mitigation fees along with the proposed total build -out of Plaza El Segundo, currently it appears that the fees collected ATTACHED SUPPORTING DOCUMENTS Proposal to Provide Real Estate Consulting Services FISCAL IMPACT- $15,000.00 Operating Budget- $100,00000 Amount Requested. $15,000.00 Account Number. 001.400- 2101 -6214 Protect Phase: NIA Appropriation Required: X Yes —No FY 2006 -2007 BY / /�� DATE: �! Interi (rector of Planning an u0ding Safety f: DATE: 11 A art, City Manager 10 P 1Plannmg & Building SatetylPROJECTS1Mar VenturesVeyser Marston Pro Services Agreement CC Staff report 125 -06 doc STAFF REPORT. December 5, 2006 BACKGROUND & DISCUSSION: (cont.) Page 2 may be insufficient to fund the public improvements Before Initiating any discussions with the developer, an Economic Feasibility Study should be prepared by an Independent consultant The consultant would prepare the report under the direction of the City and determine the financial condition of the project, as well as, the financial representations made by the developer. The analysis would Include the preparation of a project pro forma which would include a costs analysis and Income projections for the project. In addition, an analysis of the other sources of funds may be necessary to assist In the total financial packaging for Plaza El Segundo. Keyser Marston is considered to be an experienced and knowledgeable consulting firm regarding the analysis of projects similar to Plaza El Segundo. P \Planning & Building Safety\PRCdECTSVVW VentureslKeyser Marston Pro Services Agreement C C Staff report 12 -5-06 doc r. i0 r U 2 r KEYSER MARSTON ASSOCIATES ADVISORS IN PUBLIC /PRIVATE REAL ESTATE DEVELOPMENT ADVISORS IN November 21, 2006 REAL ESTATE REDEVELOPMENT AFEDRDAZOE HOUSING ECONOMIC DEVELOPMENT SAN FMNC15CO Mr, Jeff Stewart A BERRY KEYSER TIMOTHY KELLY City Manager KATE EAR`E FUNK City of El Segundo DEBBIE M KERN ROBLIN J VVETMORE 350 Main Street El Segundo, California 90245 -3813 LDS ANGELES CALVIN HOLLIS 1) KATHLEEN H HEAD Re Real Estate Consulting Services— Rosecrans and Sepulveda JAMES RARE PAULC ANDERSON OREOOI11 D Soo HELD Dear Mr Stewart K(VIN ENGSTROM JULIE RONEY SAN DIEGO It was a pleasure meeting with you, Gary and Kimberly yesterday to discuss the retail GERALD M TRIMRLE project at Rosecrans Avenue and Sepulveda Boulevard (Project) Keyser Marston PAUL C MARRA Associates, Inc (KMA) is pleased to present this proposal to provide real estate consulting services to the City of El Segundo (City) related to the feasibility of development of the Project As we understand it, the Developer of the Project has nearly completed Phase 1 Under the development agreement, Phase 1 can have a maximum of 425,000 square feet of commercial space. The Developer is completing 388,000 square feet of space. The City and Developer are preparing to negotiate a development agreement for Phase 2 of the Project Phase 2 can include up to 410,000 square feet of commercial space Phase 2 also includes the development of substantial public infrastructure The Developer has represented that the Project is not feasible If the Developer is responsible for all of the public improvement costs The City wishes to understand whether the Developer's representations have merit I have also enclosed a summary of KMA's qualifications with this proposal 500 SOUTH GRAND AVENUE, SUITE 1480 K LOS ANGELES, CALIFORNIA 90071 r PHONE 213 622 8095 'FAX 213 622 5204 W W W KEYSERMARSTON COM 0611037 KW JAR gbd 999M 000 002 Mr Jeff Steward City of El Segundo SCOPE OF WORK November 21, 2006 Page 2 KMA will undertake a feasibility analysis of the Protect to determine the amount of public infrastructure that the Protect can support As part of this analysis, KMA will undertake the following tasks • Review development agreement and background reports • Confirm the infrastructure obligations and the costs of the infrastructure • Review Developer's pro forma for Phase 1, Phase 2, any additional phases and the entire Protect • Review Developer's actual costs and rent protections for Phase 1 • Review KMA files and comparable protects to establish industry return requirements given the specifics of the proposed Protect Prepare a comparative pro forma analysis that compares the Developer protections and KMA protections • Establish KMA estimate of supportable public infrastructure • Brief City staff on KMA's findings Prepare a memorandum report presenting KMA's findings If City assistance is warranted, KMA will work with the City to )dentify options for providing financial assistance to the Protect KMA will prepare an overview of how the assistance might be structured and the implications for the City and Developer At the direction of the City, the presentation of these findings will be either in a separate memorandum, the memorandum described above, or in briefing format If requested, KMA is available to assist the City in negotiations of the development agreement REQUIRED DATA In order to undertake this analysis, KMA requires the following information from the Developer Pro forma for Phase 1 on which the development agreement was based 0611037 KMA JAR gbd 99900 000 002 �l2 Mr Jeff Steward City of El Segundo November 21, 2006 Page 3 • Current pro forma for Phase 1 reflecting where Phase 1 is today • Pro forma for Phase 2 • Current estimate of public infrastructure scope and costs • Pro forma for any additional phases of the Project • Site plan for the overall Project • List of prospective tenants, if not included in the pro formas The City has already provided KMA with a copy of the development agreement, infrastructure cost estimates and traffic mitigation fee information As we discussed, KMA also requires circulation maps that show the existing and proposed traffic circulation in the area, and which identifies the infrastructure improvements that are the responsibility of the Developer BUDGET AND SCHEUDLE KMA will undertake the initial feasibility analysis and financial assistance options on a time and materials basis for a not -to- exceed professional fee of $15,000 The City will be billed monthly for time expended and expenses based upon the attached schedule of fees The budget does not include an allowance for participating in negotiations between the City and Developer The budget contemplates a limited number of meetings with and briefings of City staff KMA estimates that the feasibility analysis can be completed within two to three weeks from receiving the pro forma and Project information from the Developer If the above is acceptable, please prepare a purchase order of professional services agreement Sincerely, KEYSER MARSTON ASSOCIATES, INC James Rabe Principal Attachments cc Gary Chicots, City of El Segundo 0611017 KMA JAR Bbd 99900000002 J KEYSER MARSTON ASSOCIATES, INC. HOURLY FEE SCHEDULE 2006/2007 A JERRY KEYSER* $26000 MANAGING PRINCIPALS $26000 SENIOR PRINCIPALS* $25000 PRINCIPALS* $23000 MANAGERS* $20500 SENIOR ASSOCIATES $17500 ASSOCIATES $155,00 SENIOR ANALYSTS $14000 ANALYSTS $12000 TECHNICAL STAFF $9000 ADMINISTRATIVE STAFF $7500 Directly related lob expenses not included in the above rates are auto mileage, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing Directly related lob expenses will be billed at 110% of cost Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date Rates for individuals in these categories will be increased by 50% for time spent in court testimony r L � 2 STATEMENT QUALIFICATIONS Keyser Marston Associates, Inc (KMA) is a full service real estate, financial, redevelopment and economic consulting firm specializing in real estate advisory and evaluation services, redevelopment services, and financial analyses KMA was incorporated in 1973 and has been serving public agencies and private clients for over 30 years KMA is a privately held corporation whose shareholders are all principals of the firm KMA has one of the largest real estate and redevelopment advisory practices on the West Coast The maionty of KMA assignments involve long - standing client relationships with city and county governments, including many of California's largest redevelopment agencies KMA's services fall within the following general areas • Real Estate • Redevelopment • Economic Development • Affordable Housing Fiscal Impact Valuation & Litigation Support Infrastructure Finance The increased complexities of redevelopment and public/private real estate transactions demand strong technical skills in real estate, economics, redevelopment implementation and public finance The firm uniquely possesses this combination of skills Some of the reasons include Over 30 years experience in assisting all levels of public sector clients throughout the State and the West in real estate market and evaluation services, and developer selection and negotiation, structuring public financing of public/private transactions, and redevelopment project implementation services A unique integration of real estate expertise, redevelopment practice, and a strong public finance background, resulting in fiscal and economic analyses appropriate for redevelopment plan feasibility studies, implementation, fiscal consultant due diligence analysis, and affordable housing financial services Commitment of principals who are recognized leaders in redevelopment throughout California The philosophy and structure of our firm results in clients having maximum direct contact with principals KMA's ability to be cost effective for our clients given our ability to provide comprehensive services relating to market and financial feasibility, economic analysis, direct implementation experience and public finance without the need for multiple consultants 0 75 The increased complexities of redevelopment and real estate transactions demand a strong technical understanding of real estate economics, redevelopment finance and a keen understanding of California Community Redevelopment Law The firm possesses this unique combination of skills The combined knowledge and expertise in these areas has resulted in KMA's ability to provide services, which not only comply with the current policies and practices pertaining to redevelopment, but also are based on a fundamental understanding of real estate markets, valuations and financing KMA presently has 45 professional staff persons located at offices in Los Angeles, San Francisco and San Diego The downtown Los Angeles office includes 14 staff members and provides consulting services to a wide range of government agencies and a limited number of private sector clients in Southern California REAL ESTATE AND ECONOMIC DEVELOPMENT SERVICES KMA provides a full range of real estate services to its public sector clients The use of market demand analyses and pro forma financial analyses to evaluate the financial feasibility of a wide range of projects is a strength of KMA Financial feasibility analyses are typically geared toward providing KMA's public sector clients with a perspective on the private sector development economics for proposed projects This is often a key factor in identifying the need for public assistance Disposition consulting services cover a broad spectrum, in which KMA assists clients in the disposition of real estate holdings KMA has also taken an active role in the negotiation's process leading to numerous DDA's and OPA's A description of real estate and economic development consulting services is included below REAL ESTATE SERVICES Feasibility Assessment — KMA has undertaken feasibility studies for clients ranging from institutional investors, to department stores, to numerous public agencies While the' urpose of these studies varies considerably, the essence is to identify the basic demand for the use being tested, an essential component in the decision making process The Los Angeles office has undertaken numerous commercial, retail and housing market opportunity assessments, and has assisted redevelopment agencies in the identification of mid to long -term redevelopment strategies Financial Evaluation — The use of pro forma financial analyses to evaluate the financial feasibility of a wide range of projects is a strength of KMA These financial feasibility analyses are typically geared toward providing KMA's redevelopment agency clients with a perspective on the private sector development economics for proposed projects This is often a key factor in identifying the need for and extent of public assistance To Disposition /Owner Participation /Ground Lease Consulting — This service covers a broad spectrum, in which KMA assists clients in the disposition of real estate holdings These services include preparation of developer solicitation documents, developer selection and review, participation in developer or owner negotiation, and analysis of pending agreements KMA has taken an active role in the negotiation process leading to numerous Ground Leases, DDA's and OPA's Reuse Reports — KMA's real estate experience is used in the analysis and preparation of reuse reports required under Health and Safety Code Section 33433 Fiscal Impact Analysis — As a full service land economics consulting firm specializing in real estate predevelopment and evaluation services, KMA has developed extensive experience in fiscal/economic impact analysis in the assessment of revenue and cost impacts to be generated by proposed developments or implementation of plans The analyses evaluate both capital and annual on -going revenue and service cost impacts, as well as an evaluation of employment and income effects Economic Benefit and Site Specific Revenue Analysis — As a full service land economics consulting firm specializing in real estate predevelopment and evaluation services, KMA has developed extensive experience in fiscal /economic impact analysis in the assessment of revenue and cost impacts to be generated by proposed developments or implementation of plans The analyses evaluate both capital and annual on -going revenue and service cost impacts, as well as an evaluation of employment and income effects KMA has recently provided site - specific revenue analyses for a number of significant projects Including the Hollywood /Highland project and the Grand Central Creative Campus M ECONOMIC DEVELOPMENT SERVICES Revitalization Strategies — KMA has undertaken numerous revitalization studies for public clients, Based on sound and in -depth analysis of market conditions, KMA has developed strategies that emphasize implementation The analyses of market conditions include demographic trends, employment patterns, commercial activities, end leakage of retail sales to neighboring communities From these analyses, KMA formulate economic revitalization strategies through the development of a targeted industry retention and attraction program Business Incentive Programs — KMA has evaluated various business retention mechanisms, including sales tax rebate, property tax rebate, utility discount, and direct financial assistance KMA also advises Business Improvement Districts (BIDs) on commercial revitalization programs through the design of positioning and repositioning strategies, through the identification of market potential and niche opportunities, and how to retain and attract specific tenants We assist in negotiations with property owners, brokers, prospective retailers, and local officials, and we assist in the structuring of funding programs Tenant Identification and Recruitment — Based upon an in -depth analysis of market potential and representation of existing tenants, KMA assists public agencies in formulating strategic tenant recruitment plans Through the contacts KMA has established from our private sector clients, KMA can identify tenant interests and assess their potential fit in the market place Strategic Plans for Retail, Commercial and Industrial Uses — KMA's economic development services include identifying optimal mix of retail, commercial and industrial uses Our expertise in this area has been particularly suitable for defense and military base conversion projects KMA's services have assisted public sector clients in formulating policies that maximize revenue potential REDEVELOPMENT PLAN ADOPTION AND AMENDMENT SERVICES KMA has been lead consultant in providing full plan adoption /plan amendment services and has also provided specific services encompassing financial feasibility analysis, blight study, and taxing agency consultations Since AB 1290 passed in 1993, KMA's plan adoption staff has completed over 30 redevelopment plan assignments KMA is available to assist the Agency with specific tasks or can provide full admiNstrative and coordination services to complete all legal, technical, and procedural requirements for adoption and amending redevelopment plans under the California Community Redevelopment Law KMA is also available to provide the Agency with advisory services related to project area formation and amendment Prior to providing redevelopment plan adoption services, KMA meets with clients to review objectives and provide a strategy or speck recommendations to expedite the often long and complicated adoption process KMA's expertise and knowledge of the California Community Redevelopment Law will be used to assist the Agency with determining what types of amendments are most feasible and advantageous to the Agency and to the objectives of the redevelopment project area KMA can provide preliminary u `18 and feasibility studies to determine if an area meets the blight test or is financially feasible KMA can also provide market studies or economic development services in coordination with formation of redevelopment project areas to provide a comprehensive approach to revitalization AFFORDABLE HOUSING SERVICES Market and Financial Analysis of Projects with Affordable Housing Component — KMA prepares market and financial analyses that result in identifying an appropriate level of agency participation in a project We evaluate the impact of burdens and incentives on affordable housing programs and advise on all aspects of project financing, including the use of low income housing tax credits, CHFA, HUD, and Federal Home Loan Bank programs Prepare Affordable Housing Strategies and Implementation Plans — KMA helps redevelopment agencies prepare plans for using 20% set -aside monies and federal funding sources KMA has extensive experience in creating housing programs that balance available resources among housing types and various income groups Prepare Nexus Studies for Housing Linkage Fees — KMA is expert in preparing nexus studies that establish development fees to fund the construction of affordable housing. Past KMA studies have aided major California jurisdictions with these programs We participated in the precedent - setting Sacramento case reviewed by the U S Supreme Court These experiences make KMA uniquely qualified to prepare and assist in defense of these programs Design inclusionary Housing Programs — Several cities have engaged KMA to assist in the development of inclusionary housing programs tailored to local economic conditions" KMA's approach is to work with both agency staff and developers in creating a program reflecting the local market KMA assesses the impact of proposed inclusionary requirements on the production of affordable housing Assess Developer Qualifications — KMA has assisted cities in the evaluation and selection of developers for affordable housing projects The evaluation typically includes a thorough review of the developer's track record, financial strength, management company, and development team i.l7 9 EL SEGUNDO CITY COUNCIL MEETING DATE: December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING. New Business AGENDA DESCRIPTION: Consideration and possible action regarding the City of El Segundo's 90th anniversary and proposed components pertaining to a special event planned for January 18, 2007, and the year -long promotion and celebration of the anniversary (Fiscal Impact $12,800) RECOMMENDED COUNCIL ACTION. 1) Approve use of a modified City Seal and a 90th Anniversary Logo representing the city's anniversary, the use of which would both sunset on January 18, 2008, 2) Approve an anticipated budget for a celebratory special event on January 18, 2007, and for promotional items related to the year -long anniversary, 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: January 18, 2007 is the City of El Segundo's 90th anniversary of incorporation To promote the anniversary, adoption of a modified City seal and 90th anniversary logo is being proposed, as is a special event that will be held on January 18, 2007 (continued on next page ) ATTACHED SUPPORTING DOCUMENTS- Attachment # 1 Proposed Modified City Seal and Proposed 90th Anniversary Logo 2 Proposed Anticipated Budget FISCAL IMPACT: $ 12,800 Operating Budget: $82,700 Account Number: 001 - 400 - 2901 -6244 and 001400 -2901 -6401 Amount Requested: $12,800 Project Phase: Appropriation Required: _Yes X No ORIGINATED: DATE- __ czv ! /h c/0� /chard Brunette, Recreation and Parks Director City Manager "1 1 V J BACKGROUND & DISCUSSION: (continued from page 1) "Modified Gtv Seal" and "90th Anniversary Loco - A "Modified City Seal" and "90th Anniversary Logo" (Attachment # 1) is being proposed for use in conjunction with the City's anniversary The 90th Anniversary Logo has been approved for use in conjunction with the City's banner program celebrating El Segundo's winning of the LAEDC'S "Most Business Friendly" award this year This logo can now also be used in conjunction with 90th Anniversary- related items and events. With approval, the proposed modified City seal could also be used in conjunction with 90th Anrnversary- related items, as well as on City business cards and City letterhead Both the 90th Anniversary logo and the modified City seal's use would sunset at the end of the 90th anniversary year on January 18, 2008 "90th Anniversary Celebration" special event - Preliminary plans for a proposed "90th Anniversary Celebration" special event on January 18, 2007, include a 5-30 p m start time, that it will take place under a tent placed in the City Hall courtyard, and that it will include speeches from VIP's, any El Segundo residents 90 years old or over in 2007 who can be identified and want to participate will be honored, a display of historical photos and an oral history video program will be shown, and a cake - cutting ceremony will be held An anticipated preliminary budget (Attachment #2) is proposed in conjunction with the special event and to purchase shirts and cloisonne pins that will serve as promotional items at the event and for use all year long 8- ATTACHMENT #1 A. J O U s2 i4ER /Tq C Ofiwwlllmb� 16, O 2 Proposed " Modified " City seal for 2007 v 11B R A P w 9 0 v YEARS 2 c-� EL SEGUNDO 90th Anniversary Logo ATTACHMENT # 2 City of El Segundo 90th Anniversary Celebration ANTICIPATED BUDGET January 18, 2007 "90t" Anniversary Celebration" Special Event - Tent Rental COST $ 3,700 - Lighting, Chairs, Miscellaneous Rental COST $ 2,500 - Historical Photo Display COST $ 400 - Oral History Video Presentation A/V Equipment Rental COST $ 900 - Large sheet cakes (w /modified City Seal, 90th Celebration Logo, and historical photos) COST $ 600 Promotional Items for the Event & All Year Long - Shirts (Polo shirts with embroidered 90th Anniversary logo) COST $ 3,800 (for 300) - Cloisonne Pins of Modified City Seal (7/8" round lapel pin) COST $ 900 (for 300) GRAND TOTAL - $ 12,800 4 � EL SEGUNDO CITY COUNCIL MEETING DATE. December 5, 2006 AGENDA ITEM STATEMENT AGENDA HEADING REPORTS - City Clerk Consideration and possible action requesting Council consensus to cancel the January 2, 2007 City Council Meeting RECOMMENDED COUNCIL ACTION- (1) Approve cancellation of the January 2, 2007 Meeting, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The date of the first regularly scheduled City Council meeting in 2007 is Tuesday, January 2 Because City Hall is scheduled to be closed for certain traditional holidays and because of the additional meeting workload and scheduled travel plans, it would be difficult to meet legal noticing requirements and to properly prepare for the meeting It is my recommendation that Council approve the cancellation of the January 2, 2007 regularly scheduled meeting ATTACHED SUPPORTING DOCUMENTS* None FISCAL IMPACT- NONE Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: 3Y DATE: n'City jerk Jeff 6tWart, City Manager 12 81-11