2006 APR 04 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 4, 2006 - 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
Next Resolution # 4462
Next Ordinance # 1394
001,
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2
matters
1 City of El Segundo v 2221 Park Place, LASC Case No BC319034
2 City of El Segundo v CTF2, Alaska, LASC Case No BC319033
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -0- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS: -0- matter
002
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in lenath
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 4, 2006 - 7:00 P.M.
Next Resolution # 4462
Next Ordinance # 1394
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Chaplain Captain Bradley Kimble of the Los Angeles Air Force Base
PLEDGE OF ALLEGIANCE — Councilmember Jim Boulgandes
003
PRESENTATIONS —
a Proclamation recognizing El Segundo Police Officer Allison Graham as a recipient of the
Sustained Superiority Award at the 2006 Medal of Valor Luncheon, and proclaiming
Wednesday, April 26, 2006 as Medal of Valor Day in El Segundo to show support for law
enforcement and fire protection agencies and to commemorate the heroism and self - sacrifice
of past and present recipients of these prestigious awards
b Presentation by Mothers Against Drunk Driving (MADD) of the Century and Deuce Awards to
recipients El Segundo Police Officer Mike Mitchell and El Segundo Police Officers Aaron
Corkins, Christian Cameron and Aaron Plugge, respectively, to publicly recognize the number
of DUI arrests they made in El Segundo and the South Bay during 2005
c Proclamation recognizing the month of April 2006 as Sexual Assault Awareness Month and
Wednesday, April 19, 2006 as Denim Day in El Segundo
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
Recommendation — Approval
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action to conduct a Public Hearing regarding an
appeal of the Planning Commission's decision to uphold the Planning and
Building Safety Director's determination to deny the application to use a car -lift to
meet the requirements of El Segundo Municipal Code ( "ESMC ") § 15 -15 -3 for the
number of on -site parking spaces and ESMC § 15 -15 -5 for the parking stall sizes
and aisle widths. (Fiscal Impact: None)
Recommendation — (1) Open Public Hearing, (2) Discussion, (3) Deny appeal and
uphold the Planning Commission's decision, (4) Alternatively, discuss and take other
action related to this item
4 004
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding an extension to the City's current
agreement with the MWW Group for services related to the City's efforts regarding
Los Angeles International Airport. (Fiscal Impact: $48,000)
Recommendation (1) Authorize the Mayor to execute the attached consultant
agreement with the MWW Group, (2) Alternatively, discuss and take other action related
to this item
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
3. Warrant Numbers 2552476 to 2552699 on Register No. 12 in the total amount of
$2,148,792.19 and Wire Transfers from 319/2006 through 3/23/2006 in the total
amount of $1,545,225.41.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
4. City Council Meeting Minutes of March 21, 2006 and Special City Council Meeting
Minutes of March 23, 2006.
Recommendation — Approval
5. Consideration and possible action to approve a Professional Services Agreement
authorizing Kupchin Training Associates to provide customer service training for
City employees. (Fiscal Impact: $22,400)
Recommendation (1) Authorize the City Manager to execute a Professional Services
Agreement, in a form approved by the City Attorney, with Kupchin Training Associates,
(2) Alternatively, discuss and take other action related to this item
61) -5
6. Consideration and possible action regarding approval of a Professional Services
Agreement with Stacia Mancini to provide interim project management services.
(Fiscal Impact: Not to exceed $25,000)
Recommendation (1) Authorize the City Manager to execute a Professional Services
Agreement with Stacia Mancini, approved as to form by the City Attorney, to provide
project management services not to exceed $25,000, (2) Alternatively, discuss and take
other action related to this item.
7. Consideration and possible action regarding adoption of Ordinance No. 1393
amending the 2001 California Building Code requiring new residential units to be
in compliance with the requirements of the City's Residential Sound Insulation
program. (Fiscal Impact: None)
Recommendation (1) Second reading by title only and adoption of Ordinance No 1393
amending the 2001 California Building Code to add residential sound insulation
standards, (2) Alternatively, discuss and take other action related to this item
8. Consideration and possible action regarding approval of a $7,450,000 letter
agreement from the City of Los Angeles, Department of Airports (LAWA) to be
used for the Residential Sound Insulation (RSI) Program. (Fiscal Impact:
$7,450,000 revenue).
Recommendation — (1) City Council accept the City of Los Angeles, Department of
Airports (LAWA) Letter Agreement for $7,450,000, (2) Authorize the Mayor to execute
the Letter Agreement, (3) Approve appropriation and estimated revenue for $7,450,000,
(4) Alternatively, discuss and take other action related to this item
9. Consideration and possible action to authorize the purchase of a new utility air
compressor from Johnson Power Systems at a cost of $13,561 and approval to
retire and surplus one used utility air compressor. (Fiscal Impact: $13,561)
Recommendation — (1) Authorize the purchase of a new utility air compressor for the
Street Maintenance Division from Johnson Power Systems at a cost of $13,561, (2)
Authorize staff to surplus and sell one used utility air compressor at auction, (3)
Alternatively, discuss and take other action related to this item
10. Consideration and possible action regarding adoption of plans and specifications
for the 2005 -2006 Annual Contract for Curb and Sidewalk Repair and authorization
to solicit construction bids — Project No. PW 06 -05. (Estimated Cost: $90,000)
Recommendation (1) Approve plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
6 006
11. Consideration and possible action awarding the annual 4"h of July fireworks show
of 2006 to Fireworks America. (Fiscal Impact: $20,000)
Recommendation (1) Approve contract for Fireworks America to provide fireworks show
at this year's annual 4t" of July celebration in Recreation Park, (2) Authorize the City
Manager to execute a standard Professional Services Agreement as approved to form
by the City Attorney, (3) Alternatively, discuss and take other action related to this item
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
12. Consideration and possible action regarding the request of the Los Angeles Air
Force Lt. General Hamel, to waive fees for City services associated with a
ceremonial troop march on El Segundo Boulevard, in celebration of the move of
the military personnel from Area A to Area B at the Los Angeles Air Force Base.
(Fiscal Impact: $600)
Recommendation — (1) Waive fees for City Services associated with the parade on El
Segundo Boulevard, (2) Alternatively, discuss and take other action related to this item
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides —
Council Member Busch —
Council Member Jacobson —
Mayor Pro Tern Gaines —
Mayor McDowell —
OUi
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
confemng with the City Attorney on potential and/or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED 2
DATE
TIME
NAME
008
rodamato l fit? of Cl 0egunbo, California
WHEREAS, The South Bay Medal of Valor program was conceived in October of 1974 to recognize
safety personnel for heroic acts which so often had in the past gone unheralded The first
Medal of Valor Luncheon was held on March 20, 1975 with nine cities and nine chambers
of commerce in the South Bay participating,
WHEREAS, Each year the Sustained Superiority Award, Distinguished Service Award and the Medal of
Valor are awarded to honor all South Bay Police and Firefighters who have distinguished
themselves by conspicuous bravery, heroism or other outstanding meritorious actions, and
for their service to our communities;
WHEREAS, On April 26, 2006, the Sustained Superiority Award will be presented to El Segundo
Police Sgt. Allison Graham, Gardena Police Sgt Steven Swain, Inglewood Det Steve
Tyrell, and Torrance Div Chief Don Thompson. The recipients of the Distinguished
Service Award are Palos Verdes Estates Police Officer Ken Ackert, and Redondo Beach
Paramedics Kevin Coffelt and Chad Smith The Medal of Valor Award recipients are
Inglewood Police Officers Ruben Chavez, Christopher Kearney and Roger Zeller,
Manhattan Beach Officer Matt Sabosky, Redondo Beach Det Scot McCallon and Palos
Verdes Estates Police Officer Steve LeBeau.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, do hereby proclaim April 26, 2006 as MEDAL OF VALOR DAY in El Segundo to show
support for law enforcement and fire protection agencies and to commemorate the heroism and self -
sacrifice of past and present recipients of these prestigious awards
009
b Presentation by Mothers Against Drunk Driving (MADD) of the Century
and Deuce Awards to recipients El Segundo Police Officer Mike Mitchell
and El Segundo Police Officers Aaron Corkins, Christian Cameron and
Aaron Plugge, respectively, to pablicly recognize the number of DUI
arrests they made in El Segundo and the South Bay during 2005
04,0
roc[arnation
Citp of el &rguubo, California
WHEREAS, The United States Government has declared April as SexualAssault Awareness Month and the Los
Angeles Commission on Assaults Against Women (LACAAW) has declared April 19, 2006 as
Denim Day in Los Angeles County to draw attention to the fact that rape and sexual assault remain
serious issues in our society, and
WHEREAS, Sexual Assault Awareness Month and Denim Day were further instituted to call attention to
misconceptions about sexual assault, and the problem that many in society remain disturbingly
uninformed with respect to issues of assault and forcible rape, and
WHEREAS, The importance of this issue is underlined by statistics indicating that someone is sexually assaulted
in America every 2- and -a -half minutes, 61% of rapes are not reported to the police and only 1- in -
16 rapists are prosecuted, and
WHEREAS, Wearing jeans during Sexual Assault Awareness Month, became an international symbol of protest
of harmful attitudes about rape in 1999 after an Italian Supreme Court decision overturned a rape
conviction because the victim wore jeans The justices reasoned that the victim must have helped
her attacker remove her jeans, implying her consent, and
WHEREAS, The Los Angeles Commission on Assaults Against Women organized Denim Day in LA to invite
public discourse, and to eventually eliminate attitudes that blame the victim and prevent victims
from seeking assistance, because the same attitudes held by the Italian Supreme Court exist here in
our communities, and
WHEREAS, Survivors of sexual assault deserve support and assistance, not shame and blame, and with proper
education on the matter, there is compelling evidence that we can be successful in reducing
incidents of this alarming and psychologically damaging crime
NOW, THEREFORE, on this 411 day of April, 2006, the Mayor and the Members of the City Council of the
City of El Segundo, California, do hereby proclaim the month of April 2006 as Sexual Assault Awareness Month,
designate April 19, 2006 as Denim Day, and encourage our citizens to wear jeans on Wednesday, April 19, 2006 to
help communicate the message that there is no excuse and never an invitation to rape.
011
EL SEGUNDO CITY COUNCIL MEETING DATE. April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) regarding an appeal of the Planning
Commission's decision to uphold the Planning and Building Safety Director's determination to
deny the application to use a car -lift to meet the requirements of El Segundo Municipal Code
("ESMC ") § 15 -15 -3 for the number of on -site parking spaces and ESMC § 15 -15 -5 for the
parking stall sizes and aisle widths (Fiscal Impact None)
RECOMMENDED COUNCIL ACTION
1 Open Public Hearing,
2 Discussion,
3 Deny appeal and uphold the Planning Commission's decision; and/or
4 Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
On December 6, 2005, the Planning and Building Safety Director received a request from Marc
Kelly, property owner of 530 Standard Street and appellant, to allow the use of a car -lift to
satisfy the off - street parking requirements The appellant requested that the City allow the
construction of a car -lift at 530 Standard Street (located in the Two - Family Residential (R -2)
Zone) to meet the off - street parking requirements for an additional dwelling unit at the
property City and County of Los Angeles records show that the property currently has a 1,519
square -foot single- family dwelling unit and a detached two -car garage at the rear
(Continued on next page . )
ATTACHED SUPPORTING DOCUMENTS:
Letter of request dated December 6, 2005
2 Denial letter from the Director dated December 29, 2005
1 Appeal letter of the Director's decision dated January 8, 2006
4 Planning Commission Staff Report and Minutes dated February 23, 2006
5 Appeal letter of the Planning Commission's decision dated March 5, 2006
6 Site Plan and Car -lift Construction Specifications
FISCAL IMPACT: None
Operating Budget. N/A
Amount Requested: NIA
Account Number- NIA
Project Phase N/A
Appropriations Required- Yes x No
ORIGINATED BY: DATE:
Seimone Jurjis, an ing and Building Safety Director
REVI7art, DATE:
Jeff 00ty Manager
P \Planting & Building Safety\PROJECTS \676 - 700 \EA - 699 \EA -699 my 4.04 -2006 doe
012
STAFF REPORT- April 4, 2006 PAGE 2
BACKGROUND & DISCUSSION: (cont)
The construction of a second dwelling unit would require a two -car garage for a total of four
enclosed parking spaces on -site. The site plan that the appellant submitted contains only
three, enclosed parking spaces and the project would require one more enclosed parking
space Because the lot width is 39' -0" and the depth Is 140' -0" the fourth enclosed parking
space would require a tandem parking stall (In order to meet the side yard setback
requirements) The car -lift was proposed Instead of a tandem space to preserve a large open
area In the back yard
The Planning and Budding Safety Director denied that request on December 29, 2005. An
appeal letter of the Director's decision was filed with the City on January 9, 2006
PLANNING COMMISSION
At the February 23, 2006 hearing, the Planning Commission heard the appellant's testimony
The appellant suggested at the Planning Commission meeting, that the Planning and Building
Safety Department consider requiring the recording of a covenant to run with the land to
maintain the proposed three -car garage configuration as proposed with a car -lift for the fourth
required vehicle parking space above one of the stalls.
The Planning Commission denied the appeal and upheld the determination of the Planning
and Building Safety Director because they were concerned with noise, safety, maintenance
and not having sufficient Information or data supporting the use of car -lifts by other Los
Angeles County municipalities Additionally, concerns were raised as to the use of car -lifts for
parking required by the El Segundo Municipal Code In contrast with using them for additional
parking beyond the required number of spaces However, the Planning Commission decided
that the Issue regarding the use of car -lifts be forwarded to the "R -1 Subcommittee" for further
analysis and discussion along with all the other Single - Family Residential (R -1) Zone
development standards being reviewed. The Issue was presented to the "R -1 Subcommittee"
and has been included In the recommendations that were presented to the City Council on
March 21, 2006.
On March 6, 2006 the appellant filed an appeal letter of the Planning Commission's decision.
RECOMMENDATION
Staff recommends that the City Council deny the appellant's appeal of the Planning
Commissions decision
P \Planning & Budding Safety\PROJECTS \676 - 700 \EA - 699 \EA -699 ccsr 4 -04 -2006 doc 013
1216/05
Seimone Jurgis
Director, Planning & Building Safety
City of El Segundo
Dear Mr. Jurgis,
I have decided to develop my property @ 530 Standard (R -2) with an apartment over the
detached garage. With the help of an architect, I have received a preliminary "OK" from
the City with regard to the proposed structure's lot coveragetsetbacks, etc. Upon further
reflection, I've decided to attempt to save a large percentage of my proposed back yard by
changing the placement of the (required) tandem parking.
I propose two solutions, each employing a car lift to create a vertical tandem.
1. A three -car garage is built with a ceiling high enough to accommodate a lifted vehicle. I
have included illustrations of lift options.
2. A three -car garage is built with a subterranean area to accommodate a car elevator as
depicted by the Harding Steel product ST24.
Open space in the back yard is precious... Please give my proposals serious consideration.
Sincerely,
Marc Kelly
310322 -4347
cc: Kimberly Christensen
014
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December 29, 2005
Mr Marc Kelly
530 Standard Street
El Segundo, CA 90245
RE Car Lifts
Dear Marc
After careful review of your proposal dated December 6, 2005, I have denied
your request to use a `bar lift' to satisfy the City's code requirement in meeting
the off -site parking requirements.
You may appeal my decision to the Planning Commission for reconsideration.
The appeal must be made within ten (10) calendar days from the date of this
letter by filing a Letter of Appeal, and including an Appeal Fee in the amount of
S50 00, made payable to the City of El Segundo, and sent to my attention All
appeals shall state specifically wherein it is claimed there was an error, or abuse
of discretion by the decision maker, or where a decision is not supported by the
evidence in the record Also, if the Planning Commission supports my decision
for denial, you may appeal their decision to the City Council within ten (10)
calendar days of their decision
If you have any questions you may reach me at (310) 524 -2345
Sincerely,
Seimon ur }i , PE
Director of
Planning and Building Safety
CC Kimberly Christensen, Planning Manager
Planning and Building Safety Department
350 Main Street, El Segundo, California 90245 -3813
Phone (310) 524.2300 FAX (310) 322 -4167
015
1/8/06
Dear Mr Jurgis,
JAN 0 1 2006
I received your letter dated 12/29/05 stating that you do not support my proposal to meet the
City's requirement for a four car garage by installing a car lift in a custom -built three car
structure
The required four car garage for my construction project will require a tandem parking
arrangement due to the width of the lot A front -back tandem arrangement will take
approximately 10' x 20' of my available backyard space My proposal of a vertical tandem
arrangement (through use of a car lift) will save that open space
It is my understanding that you oppose the use of a car lift based on the perception that it could
be removed at any tune, leaving the property with a three car garage instead of the required four
It is my contention that you have committed an abuse of discretion in this matter. There are
legally binding measures that can be taken to ensure that the car lift remams m the structure I
am willing to put m place a deed restriction that will disallow the sale of this property without
the aforementioned lift I am willing to put in place any restrictions the City may deem
appropriate in order to install this car lift'
The fact that the City has no code relating to the use of car lifts m a residential setting
demonstrates the need for same Property values are increasing and available space to live is
diminishing The City can correct this oversight now to help homeowners increase the value of
their property while maintaining as much open space as possible
Sincerely,
Marc Kelly
530 Standard Street
310 32211347
11143
PLANNING COMMISSION
Regular Meeting
ACTION REPORT
MEETING DATE: Thursday, February 23, 2006
MEETING TIME: 7 00 p m
MEETING PLACE: City Council Chambers, City Hall
350 Main Street
El Segundo, California 90245 -0989
VIDEO: El Segundo Cable Channel 3 (Live)
Replayed on Friday following Thursday's
Meeting
at 1 00 p m and 7 30 p m, Channel 3
The Planning Commission, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items
Unless otherwise noted in the Agenda, the public can only comment on City- related business
that is within the subject- matter jurisdiction of the Planning Commission and items listed on the
Agenda during the Public Communications portion of the meeting Additionally, the public can
comment on any public hearing item on the Agenda during the public hearing portion of such
item The time limit for comments is generally limited to five minutes per person
Members of the public may request that items be placed on the Agenda by submitting a Written
Request to the Planning and Building Safety Director at least ten days before the Planning
Commission Meeting (by 10 00 a m the Monday of the prior week) The request must include a
brief general description of the business to be transacted or discussed at the meeting Playing
of video tapes or use of visual aids may be permitted during meetings 6 they are submitted to
the Planning and Budding Safety Director a minimum of two working days before the meeting
and they do not exceed five minutes in length
In compliance with the Americans with Disabilities Act, if you need assistance to
participate in this meeting, please contact Larry Brown, (310) 524 -2713. Notification 48
hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to this meeting.
0117
A. Call to Order — 7 00 p m
B. Pledge of Allegiance - led by Commissioner Rotolo
C. Roll Call — Commissioner Wagner absent
D Public Communications (Related to City Business only and for which the Planning
Commission is responsible — 5 minutes per person, 30 minutes total). Individuals
who received value of $50 or more to communicate to the Planning Commission on
another's behalf, and employees speaking on their employer's behalf, must so identify
themselves before addressing the Commission Failure to do so is a misdemeanor
While all comments are welcome, the Brown Act does not allow the Commission to take
action on any item not on the agenda The Commission may respond to comments after
public communications is closed
None
E. Consent Calendar
All items are to be adopted by one motion without discussion and passed unanimously
If a request for discussion of an item is made, the item(s) should be considered
individually under the next Agenda heading
Consideration and possible other action regarding approval of the February 23,
2006, Planning Commission Meeting Minutes
ACTION• Approved (4 -0)
F. Call Items from Consent Calendar
None
G. Written Communications (other than what is included in Agenda packets)
None
New Business
2. Environmental Assessment No EA -697 and Zone Text Amendment No.
ZTA 06 -1
Address: Citywide
Applicant: City of El Segundo
Property Owner: Various
A Zone Text Amendment to amend the E( Segundo Municipal Code (ESMC) to
1) add a new definition for "food service with incidental retail" 2) allow retail with
incidental food services as a permitted use in the Downtown Commercial (C -RS)
Zone, Neighborhood Commercial (C -2) Zone, General Commercial (C -3) Zone,
and Commercial Center (C-4) Zone and as an accessory use in the Corporate
018
Office (COY Zone, and 3) amend to add a parking ratio for food service with
incidental retail, and 4) modify the parking ratio for food -to -go uses
ACTION. The Planning Commission opened the public hearing and continued
the item to the March 9, 2006, meeting (4 -0)
Environmental Assessment No EA-699 and Appeal of Administrative
Determination No. 06 -1
Address: Citywide
Appellant: Marc Kelly
Property Owner: Various
An appeal of the Planning and Budding Safety Director's denial of a request to
use a car -lift to meet parking requirements
ACTION: Appeal denied (4 -0)
J. Continued Business - Public Hearing
None
K. Report from Planning and Building Safety Director or designee
Planning Manager Christensen indicated that there would be items on the
Agendas for the upcoming meetings on March 9 and on the 23"
L. Public Communications (Related to City Business only and for which the Planning
Commission is responsible — 5 minutes per person; 30 minutes total). Individuals
who received value of $50 or more to communicate to the Planning Commission on
another's behalf, and employees speaking on their employer's behalf, must so identify
themselves before addressing the Commission Failure to do so is a misdemeanor
While all comments are welcome, the Brown Act does not allow the Commission to take
action on any item not on the agenda The Commission may respond to comments after
public communications is closed
None
M. Planning Commissioners' Comments
Chairman Kretzmer and Vice - Chairman Frick welcomed the new
Commissioner Michael Rotolo
N. Other Business
None
O1lz)
O Adjournment- 7:38 p.m. —Next regular meeting scheduled for March 9, 2006,
7.00 p.m
NOTE The related files are available for public review in the Planning Division, Monday through Friday 7 30 a in to
5 30 p in Agenda packets including Staff Reports, are also available in the Planning Division beginning at 5 00
p m Friday of the week prior to the Planning Commission meeting
POSTED:
(Signature)
P \Planning & Building Safety\ PLAN- COM41d- Reportst200512_23_06 ACTION REPORT doc
(Date/Time)
0�0
MINUTES OF THE MEETING
.OF THE PLANNING COMMISSION
OF THE CITY OF EL SEGUNDO, CALIFORNIA
FEBRUARY 23, 2006
Chairman Kretzmer called the meeting of the El Segundo Planning CALL TO ORDER
Commission to order at 7 00 p m in the Council Chamber of the City of
EI Segundo City Hall, 350 Main Street, El Segundo, California
Commissioner Rotolo led the Pledge of Allegiance to the Flag
PRESENT FELLHAUER, FRICK, KRETZMER, ROTOLO
ABSENT WAGNER
On behalf of the Planning Commission, Chairman Kretzmer welcomed
new Planning Commissioner Michael Rotolo to these proceedings
None
Chairman Kretzmer presented the Consent Calendar
None
Vice -Chair Frick moved, seconded by Commissioner Fellhauer, to
approve the February 9, 2006, Planning Commission Minutes as
presented Motion passed 4 -0
None
PLEDGE TO FLAG
ROLL CALL
PUBLIC
COMMUNICATIONS
CONSENT
CALENDAR
CALL ITEMS
FROM CONSENT
CALENDAR
MOTION
WRITTEN
COMMUNICATIONS
Chairman Kretzmer presented Agenda Item No H -2, Environmental PUBLIC HEARINGS,
Assessment No 697 and Zone Text Amendment No ZTA D6 -1 NEW BUSINESS,
Applicant City of El Segundo Property Owner Various Address EA NO. 697 AND
Citywide ZTA NO. 06 -1
Add a new definition for "food service with incidental retail" to the El
Segundo Municipal Code, allow food service with incidental retail as
a permitted use in the Downtown Commercial (C -RS) Zone, 1
Neighborhood Commercial (C -2) Zone, General Commercial (C -3)
Zone and Commercial Center (C-4) Zone and as an accessory use in
1 El Segundo Planning Commission
Minutes, February 23, 2006
Page 1 021
the Corporate Office (CO) Zone, add a parking ratio for "food service
with incidental retail ", and modify the parking ratio for "food- to -go"
uses
Director Jurps advised that this matter is being continued to the March 9,
2006, Planning Commission meeting No objection was noted
Chairman Kretzmer presented Agenda Item No H -3, Environmental
Assessment No 699 Appellant Marc Kelly Property Owner
Various Address 530 Standard Street
Director Jurlis presented staff report (of record)
Chairman Kretzmer questioned if there are any similar lifts in residential
areas in El Segundo, questioned if this might create an issue with noise
in a residential area, and questioned how long it would take to repair a
broken lift
Director Jurps stated that he is not aware of any lifts being used in the
residential areas of El Segundo to satisfy the City's parking
requirements
Addressing Commissioner Rotolo's inquiry regarding the width of these
devices, Director Jurps explained that the proposed platform is 80
inches in width and does not meet the City's minimum width
requirement
Chairman Kretzmer opened the public hearing
Marc Kelly, Property owner
PUBLIC HEARINGS,
NEW BUSINESS,
EA NO. 699
An appeal of the
Planning and
Building Safety
Director's denial of
allowing a car lift to
meet parking
requirements,
Mr Kelly stated that he is attempting to save some open space in his
yard and preserve some quality of life Issues, advised that the width of
his lot is not enough to accommodate four cars in width at this location,
that in order to accommodate the parking of four vehicles, he would
have to provide a front/back tandem setup, and stated that this tandem
area, approximately 10 by 20 feet in dimension, would take up
approximately 30 percent of his backyard He distributed to the
Commission photographs of his backyard, depicting the garage
structure and the shadowing effect of the neighboring structure, noting
there is a large home directly to the south of his property He added that
the tandem area would extend into the area where he receives the only
sunlight he enjoys in the winter months He stated that preserving this
open space is a priceless quality of life issue, and advised that he would
like to use this area for a hot tub, deck and fire pit area He suggested
that the Commission consider placing a deed, restriction on his property
2 El Segundo Pianning Commission
Minutes, February 23, 2006
Page 2
042
to maintain this four -car garage arrangement
Jim Fasbender, president of Parking Automation Systems Orange
County
Mr Fasbender provided the Commission with a brochure on the car lift
structure, advised that the noise level is a quiet operation, explained that
a hydraulic pump lifts the platform, mentioning that an adjacent property
owner would not be able to hear the operation of the lift, and added that
it's typically driven by a 2- horsepower pump, less noise than a pool
pump He advised that the lift is designed to allow car doors to be freely
opened independent of the lift structure, and stated that there is no need
for the platform to be any wider than the tire width of the vehicle Mr
Fasbender advised that these devices are popular on the East Coast
and that a growing number are being installed throughout California,
with many being installed in apartment and condominium developments
in Southern California He stated that these car lifts need little
maintenance
Chairman Kretzmer questioned if any have been installed in single-
family residential areas
Mr Fasbender advised that he will soon be installing a car lift in a
residential neighborhood in Rolling Hills and that he recently installed a
subterranean lift in a Laguna Beach residential neighborhood He
added that as the number of vehicles increase in the southland,
especially those communities near the ocean, building standards will
need to be altered to accommodate the increasing need for parking
spaces
Chairman Kretzmer questioned if there is a difference in the safety
factors with above - ground versus subterranean lifts
Mr Fasbender stated that neither type is superior in safety, commented
on the good safety record of these devices, explained that the lift is
activated with a key, then by a push button system that needs
continuous pressure on the button to continue to operate the system,
that the hydraulic system which raises the vehicle is substituted with a
mechanical device once it gets to the desired level, and that the
mechanical device then locks the lift in place
Chairman Kretzmer asked Mr Fasbender what the average cost is for a
single -family home installation
3 El Segundo Piannmg Commission
Minutes, February 23, 2006
Page 3
0i_23
Mr Fasbender advised that single -family home devices cost between
$6,000 and $7,000 total, with approximately 2,000 pounds of steel, and
that the subterranean lifts are more expensive, with approximately 7,000
pounds of steel
Commissioner Fellhauer questioned how long it takes for the car to be
lifted
Mr Fasbender advised that the speed can be adjusted to a customer's
desire, but noted that in all cases, it's less than one minute
Vice -Chair Frick questioned whether Mr Fasbender has encountered a
client from another municipality wherein they were attempting to meet
parking requirements for single- family residences
Mr Fasbender noted that this is the first time he has encountered the
need to install one of these devices in order for his client to meet the
parking requirements in a single - family residence He added that San
Clemente recently approved a subterranean lift to supplement parking
requirements for a very small multiple use project — two condos with
some commercial property
There being no further input, Chairman Kretzmer closed the public
hearing
Vice -Chair Frick pointed out that this is new ground the Commission is
considering this evening, expressed her belief that in the near future,
these devices may very well be in many residential neighborhoods, but
noted her concern that at this point, there is not adequate information for
her to make an informed decision She stated that she would have liked
to have seen some supporting information on these devices being used
in other municipalities and how those municipalities handle their
approval of these devices in residential zones
Commissioner Fellhauer questioned if the City would be able to place
deed restrictions against this property, precluding any future purchaser
from removing this parking arrangement
Director Jur }is explained that if the Commission were supportive of this
request the applicant would be required to submit for a variance, that
then the Commission could request a covenant be recorded against the
property, and he mentioned that the Commission could also consider a
Zone Text Amendment
Commissioner Rotolo stated that he would have been supportive of this
proposal if this were for additional parking, where it was over and above
4 El Segundo Planning Commission
Minutes, February 23, 2006
Page 4
024
the number of parking spaces required, as long as the equipment met
City codes ,
City Attorney Berger stated that if the Commission decides to uphold the
Director's decision for denial, the Commission may also consider
forwarding this item to the R -1 Subcommittee as another element of that
study
Chairman Kretzmer stated that Mr Kelly is forward in his thinking, but
stated that more Information is necessary for him to make an informed
decision at this time, expressed his belief this is a great Idea in terms of
saving open space in a town that is severely restricted with parking, that
this proposal Is more than worthy of consideration, and that it should be
referred to the R -1 Subcommittee for further consideration He stated
he is concerned at this point that because there is no supportive data
concerning these lifts being used in any single- family community in Los
Angeles County, there Is no track record to reflect whether they pose
any concerns with regard to safety, noise, and maintenance Issues
Vice -Chair Frick stated that these lifts may lessen the aesthetic impacts
of multiple garages /cars within neighborhoods and reiterated her desire
to see more supportive data from other municipalities supporting these
devices in those communities
Commissioner Rotolo stated that one of the considerations he would like
to see is whether this would be taking the place of a tandem spot or a
side -by -side spot, stating he would be less supportive of replacing a
side -by -side spot with one of these units
Commissioner Fellhauer moved, seconded by Commissioner Rotolo, to MOTION
uphold the Director's denial of the car lift request and that this item be
forwarded to the R -1 Subcommittee for further analysis Motion passed,
4 -0
None
PUBLIC HEARINGS,
CONTINUED
BUSINESS
Planning Manager Christensen stated that the Commission's next REPORT FROM
meeting will be March 9th, with two items on the agenda, and noted that DIRECTOR
there will be a March 23`d meeting
None PUBLIC
COMMUNICATIONS
The Commission welcomed Michael - Rotolo to the Planning PLANNING
5 El Segundo Planning Commission
Minutes, February 23 2006
Page 5 025
Commission
Commissioner Rotolo stated that he looks forward to serving on the
Planning Commission
None
The meeting was adjourned at 7 38 p m
PASSED AND APPROVED ON THIS 9th DAY OF MARCH 2006
Seimone Jurjrs, Secretary of
the Planning Commission
and Director of Planning,
Budding Safety
Mike Kretzmer, Chairman of
the Planning Commission
City of El Segundo, California
COMMISSIONERS'
COMMENTS
OTHER BUSINESS
ADJOURNMENT
6 El Segundo Planning Commission
Minutes, February 23, 2006
Page 6
o2G
R E C �
PLANNING DWISIC) `,
3/5/06
Dear Mr Jurgis,
I attended the Planning Commission meeting 2/23/05, and understand that they have denied my
appeal of your decision regarding my proposed use of a car lift to meet the City's requirement
for a four car garage 1 am appealing their decision
The required four car garage for my construction project will require a tandem parking
arrangement due to the width of the lot A front -back tandem arrangement will take
approximately 10'x 20' of my available backyard space My proposal of a vertical tandem
arrangement (through use of a car lift) will save that open space
It is my understanding that the Commission has denied my appeal based largely in part due to
lack of information regarding the proposed equipment I will gather said information and will be
happy to present it to the City Council at an appropriate time
The fact that the City has no code relating to the use of car lifts in a residential setting
demonstrates the need for same Property values are increasing and available space to live is
diminishing The City can correct this oversight now to help homeowners increase the value of
their property while maintaining as much open space as possible
Sincerely,
Marc Kelly
530 Standard Street
310 3224347
027
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028
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Parking °lurontation Sivenn : 1'14- 26,-%-0155
lu Ha rding Steel, Inc
Mechanical and Automated Parking Sys 4S
As Seen On HGTV!
J
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M1x�
Eenand perking canacty with safe affordable parking hits from Harding Steel PLANNING DIVISION
Quahly '3rxrng _ystems since '968
EA -699, Appeal 029
530 Standard St
Parking Automation Systems : 714-2617-0155
H'x A,- Harding Steel, Inc Mechanical and Automated Parking System
Car Lift Features
• 100% galvanized steel construction
• Commercial grade design and materials
• Dual hydraulic cylinders
• Self- standing, self - supporting unit
• Can be moved or relocated
• Central or individual hydraulic power pack
• Solid platform prevents dripping from upper level
• Accommodates most popular SUVs and minivans
• Available in Tall, Low, Narrow, and Wide models
• Special SUV model available (shown at right)
Safety
• Optional key -lock switch for security and safety
• Automatic shut -off if operator releases the key - switch
• Steel -on steel locks hold the upper platform In place
• Manual lock release required to lower the unit
Dimensions
• Typical telling heights
• Two Compacts 96
• Two Full Size 100'
• One Full / One SUV 11 6'
• Two SUVS (6 height) 12 10
• Two SUVS (63 height) 134
• Width (side -to -side dimension)
• 7'7" (narrow model)
• 6'2" (standard model)
• Length
• 12'4" (total parking lift length)
• 117' (vehicle platform length)
Power Requirements
•11OV, 20 amp, single phase (for individual power pack)
•220V, 20 amp, single phase (for individual power pack)
•220V, 3- phase, 30 amp for commercial central power pack
Shipping and Installation
Shipped by common carrier to most locations
Installed by factory trained technicians
Warranty
• One year electrical two year mechanical five year
structural
PLANNING DIVISION EA -699, Appeal 0 O
530 Standard St
Parking Automation Systems: 714-267-0155
HHarding Steel, Inc " w;
Mechanical and Automated Parking System
Harding Steel Mechanical Parking Lift Systems
Commercial - Residential — Retail Automotive
Features
100% galvan Red Steel construction
• Commercial grade design and materials
• Dual hydraulic cylinders
SolNtandmg soff- supportmg unit
• Can Rome" d or nlocate0
Individual or common hydraulic power pack
• Solid platform prevents dripping from upper level
Accommodates most popular SUVS and minivans
Safety
Individual operating swdch per unit lophanal keyJockl
- Automatic shutoff if operator releases the key -switch
Steel -on steel locks hold the upper platform in place
Manual lack release required to lows, me end
Power Requirements
Common Power Packs DOamp Ophase 220V
-individual Power Pack 110V or 220V single phase 20amp
Dimensions
Typv;al ceibng heights
D E
F
G
LYE
w r..
116
J J
.210
�r
p
J'
3 "
all 1arro
D x
y
41-1
6' I I
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J"
° 11 7
6' 1"
8. 7"
mss
ELE. -a,dr
-wt _5o
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it-
R' 2 ' �
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as
12' J' d I I' -'
Lv' J" 11 •••
b' 7•'
8' 3"
6' 7"
B• 3"
Safety
Individual operating swdch per unit lophanal keyJockl
- Automatic shutoff if operator releases the key -switch
Steel -on steel locks hold the upper platform in place
Manual lack release required to lows, me end
Power Requirements
Common Power Packs DOamp Ophase 220V
-individual Power Pack 110V or 220V single phase 20amp
Dimensions
Typv;al ceibng heights
Two Compacts
96
-Two Full Sze
ion
One Full 1 One SUV
116
Two SUVS 16 he,ghn
.210
Two SUVS (63- rungno
pa
Width (side -to side dimension)
7'7 Inin. model)
8 2 (standard model)
Length
12 a (total parking hh length)
-117 (vehicle pladnrm length)
-7 t
Cross Section
Plan View
III 15
I�
,
EA -699, Appeal 031
530 Standard St
Parking Automation Svstems : 714 - 267 -0155
HHarding Steel, Inc
Mechanical and Automated
Harding Steel Tall Model Car Lifts
Dimensions in Inches
122" — — —
f ,ti
128"
4 ! '
I
Narrow unit 92"
,I
Wide Unit 98 "" ,
I
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' ,', Narrow umt 72"
I � Wide Umt 79"
1 ',S
'JI' - -'.I' 4i li i %i - � ' �RN%,k'r'I
Ib Cc'
EA -699, Appeal Q 3 2 ION
530 Standard St
Parking Automation Systems : 714 - 267 -0155
HHarding Steel, Inc
Mechanical and Automated Parking S _
Harding Steel Low Model Car Lifts
Dimensions In Inches
Z 112"
106"
_ I
I 60•'
r 51" � � � 60'
D 77�'
T
105"
r
Narrow unit 92"
I
Wide Unit 98
1-1 1
Y_ }~
78"
57" 1
�I'i T'^"� �I Narrow umt 72"
II
} � � Wide Unrt 79"
Dimensions are approximate and rounded to nearest whole inch
EA -699, Appeal
PLANNING DIVISION 530 Standard St
033
U-1 Parking Automation Systems : 714 - 267 -0155
Harding Steel, Inc.
Mechanical and Automated
Harding Steel SUV Lift
145 11 1
PLAN VIEW
2.i ti�
SECTION VIEW
v
0
i
o I Workmg Capacity I69000x
A
Dynmmc CaPeelty
99M lbs
a
9
D
3te00 CaPK"
13200lbs
Overall Wftdth
91X^
PWfmm WkKh
Si 716"
Dnvoam wMth
WSW
0
Overall pledorm width
146 111i
E
O
Mumum vehicle wheelbase
111"
Muamm c oarance Mawr
79^
car)
Overall heq h
997PIC'
blmn0 $peed (sc)
35 seconds
Y
So
lowerug Speed (sc)
30 seconds
Y
Power Ragmrmrerrts
MV
V 30mrp 30mu;e
4
220 V 10amp s"Im phase
i
Apphcabm
Outdoafapioor
m
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Surface
AsphaWconerNe
m i
Y
Malerul
1OD%GaNmrred 5"
PLANNING DIVISION
EA -699, Appeal 034
530 Standard St
EL SEGUNDO CITY COUNCIL MEETING DATE. April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING Unfinished Business
AGENDA DESCRIPTION
Consideration and possible action regarding an extension to the City's current agreementwith
the MWW Group for services related to the City's efforts regarding Los Angeles International
Airport (Fiscal Impact $48,000)
RECOMMENDED COUNCIL ACTION:
1) Authorize the Mayor to execute the attached consultant agreement with the MWW Group,
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION:
The City's current agreement with the MWW Group expires on March 31, 2006 During the
past two months, it has become apparent that implementing the details of the settlement
requires significant time and expertise Specifically, the plaintiffs in the original litigation and
LAWA have established a series of ongoing working groups aimed at implementing the details
of the settlement A partial list of those working groups include a weekly meeting of plaintiffs,
LAWA, BOAC and the City of Los Angeles to provide appropriate oversight to the newly
created Community Advocate position that is being funded by LAWA, the Plaintiff's Advisory
Committee and the Regional Airport Working Group Staff is recommending an extension of
the current agreement with the MWW Group to attend those meetings and continue to
represent the City at the community outreach meetings scheduled by LAWA and BOAC
meetings when required
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS*
1) Agreement between the City and the MWW Group, 2) Letter outlining proposed services by
the MWW Group
FISCAL IMPACT. Not to exceed $48,000
Amount Requested- $48,000
Account Number, 01 -400- 2901 -6406
Project Phase. N/A
Appropriation Required. _Yes X No
ORIGINA� DATE March ,
Je t rt, Cit Manager
035
Background and Discussion (con't):
During the past two months, members of staff, including the City Manager, Assistant City
Manager and Residential Sound Insulation Program Manager have attended the follow -up
meetings with LAWA and the City of Los Angeles to implement the settlement Those efforts
will continue However, first -hand knowledge of the style and substance of the negotiations
leading to the settlement is necessary to work effectively with LAWA David Herbst of the
MWW Group possesses that knowledge and has proven to be an effective advocate on behalf
of the City
The attached agreement with the MWW Group is meant to provide services until such time as
LAX issues which are subject to pending litigation have been resolved. The recommended
term of the agreement would terminate at the end of the current fiscal year However, it does
include a 30 -day cancellation provision should work conclude before September 30, 2006
The Council should note also that the scope of work attached includes a provision wherein the
consultant will provide written status reports to the City Council and City Manager immediately
following the work performed
0 3 b
AGREEMENT
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this 1st day of April 2006,
between the CITY OF EL SEGUNDO, a municipal corporation, hereinafter
referred to as "City" and The MWW Group hereinafter referred to as "Consultant"
This Agreement shall be in full force and effect through September 30, 2006,
unless extended by mutual agreement of City and Consultant In consideration
of the mutual covenants and conditions set forth herein, the parties agree as
follows
1. SCOPE OF SERVICES. Consultant agrees to perform the services
set forth in Exhibit "A" "SCOPE OF SERVICES" and made a part hereof
Consultant represents and warrants that it has the qualifications,
experience and facilities to properly perform said services in a thorough,
competent and professional manner and shall, at all times during the term
of this Agreement, have in full force and effect, all licenses required of it by
law, including, but not limited to, a valid El Segundo Business License
Consultants shall begin its services under this Agreement on June 1,
2004 Consultant shall complete each of the services set forth in Exhibit A
to the City's satisfaction If the City is not satisfied with any such services,
the Consultant shall work on such matter until the City approves of the
service Further, Consultant shall complete the services set forth in
Exhibit A strictly according to the schedule provided therein
Additionally, Consultant shall provide the services specified in Exhibit A in
compliance with the following conditions All work performed by
Consultant shall be directed through the City Manager or designee, all
work requested of Consultant by the City shall be directed by the City
Manager or designee, consultant shall submit periodic reports of work
product and progress on stated goals outlined in Exhibit A to the City
Manager not less frequently than once each month
2 STATUS OF CONSULTANT. Consultant is and shall at all times
remain as to the City a wholly independent contractor The personnel
performing the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control
Neither City nor any of its officers, employees or agents shall have control
over the conduct of Consultant or any of Consultant's officers, employees
or agents, except as set forth in this Agreement Consultant shall not at
any time or in any manner represent that it or any of its officers,
employees or agents are in any manner officers, employees or agents of
the City Consultant shall not incur or have the power to incur any debt,
obligation or liability whatever against City, or bind City in any manner
Consultant shall not disseminate any information or reports gathered or
037
created pursuant to this Agreement without the prior written approval of
City except information or reports required by government agencies to
enable Consultant to perform its duties under this Agreement
3. CONSULTANT'S KNOWLEDGE OF APPLICABLE LAWS.
Consultant shall keep itself informed of applicable local, state and federal
laws and regulations which may affect those employed by it or in any way
affect the performance of its services pursuant to this Agreement.
Consultant shall observe and comply with all such laws and regulations
affecting its employees City and its officers and employees, shall not be
liable at law or in equity as a result of any failure of Consultant to comply
with this section Without limiting the foregoing, Consultant shall not
expend any funds in violation of California Constitution, Article 16, Section
6, Government Code, Section 81000 et. seq ( "Political Reform Act "), or
any other federal or state law governing the expenditure of public funds
Consultant shall be solely responsible for submittal of all documents,
forms and other information that may be required by all applicable
agencies as a result Contractor's performing the services specified in this
Agreement.
4 PERSONNEL. Consultant shall make every reasonable effort to
maintain the stability and continuity of Consultant's staff assigned to
perform the services hereunder and shall obtain the approval of the City
Manager of all proposed staff members performing services under this
Agreement prior to any such performance
5 COMPENSATION AND METHOD OF PAYMENT. Compensation
to the Consultant shall be paid as a fixed monthly retainer not to exceed
eight thousand ($8,000) dollars per month Payments shall be made in
approximately thirty (30) days after receipt of each invoice as to all non -
disputed fees If the City disputes any of consultant's fees it shall give
written notice to Consultant in 30 days of receipt of an invoice of any
disputed fees set forth on the invoice
6 EXPENSES. It is understood that consultant may incur expenses
during the performance of work specified in "Exhibit A" that are not
included in the retainer paid to Consultant by City (e g , printing costs for
materials distributed by Consultant, postage for public meeting
announcements, meeting room fees, and other related expenses) Upon
approval of City Manger, Consultant may submit such expenses to City for
reimbursement All requests for reimbursement must be accompanied by
valid original invoice or receipt from vendor providing service on behalf of
Consultant No expense shall be reimbursed by City in the event
Consultant has not obtained prior approval from City Manager In no
event shall such requests for reimbursement exceed one- thousand dollars
($1,000 00) per month
038
7. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not
be compensated for any services rendered in connection with its
performance of this Agreement which are in addition to those set forth
herein or listed in Exhibit "A ", unless such additional services are
authorized in advance and in writing by the City Manager Consultant
shall be compensated for any additional services in the amounts and in
the manner as agreed to by City Manager and Consultant at the time
City's written authorization is given to Consultant for the performance of
said services
8. ASSIGNMENT. All services required hereunder shall be performed
by Consultant, its employees or personnel under direct contract with
Consultant Consultant shall not assign to any subcontractor the
performance of this Agreement, nor any part thereof, nor any monies due
hereunder, without the prior written consent of City Manager
9. FACILITIES AND RECORDS. City agrees to provide suitably
equipped and furnished office space, public counter, telephone, and
use of copying equipment and necessary office supplies for
Consultant's on -site staff, if any Consultant shall maintain complete
and accurate records with respect to sales, costs, expenses, receipts
and other such information required by City that relate to the
performance of services under this Agreement Consultant shall
maintain adequate records of services provided in sufficient detail to
permit an evaluation of services All such records shall be maintained
in accordance with generally accepted accounting principles and shall
be clearly identified and readily accessible Consultant shall provide
free access to the representatives of City or its designees at
reasonable times to such books and records, shall give City the right to
examine and audit said books and records, shall permit City to make
transcripts therefrom as necessary, and shall allow inspection of all
work, data, documents, proceedings and activities related to this
Agreement Such records, together with supporting documents, shall
be maintained for a period of three (3) years after receipt of final
payment
10. TERMINATION OF AGREEMENT. This Agreement shall expire on
September 30, 2006 The City upon 30 days written notice written notice
may terminate with or without cause this Agreement In the event of such
termination, Consultant shall be compensated for non - disputed fees under
the terms of this Agreement up to the date of termination
11. COOPERATION BY CITY. All public information, data, reports,
records, and maps as are existing and available to City as public records,
and which are necessary for carrying out the work as outlined in the
039
Scope of Services, shall be furnished to Consultant in every reasonable
way to facilitate, without undue delay, the work to be performed under this
Agreement
12. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion
or in the event of termination, suspension or abandonment of, this
Agreement, all original maps, models, designs, drawings, photographs,
studies, surveys, reports, data, notes, computer files, files and other
documents prepared in the course of providing the services to be
performed pursuant to this Agreement shall, become the sole property of
City With respect to computer files, Consultant shall make available to
the City, upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files
13. RELEASE OF INFORMATION /CONFLICTS OF INTEREST.
A. All information gained by Consultant in performance of this
Agreement shall be considered confidential and shall not be released by
Consultant without City's prior written authorization excepting that
information which is a public record and subject to disclosure pursuant to
the California Public Records Act, Government Code 6250, et seg
Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager or unless requested by
the City Attorney, voluntarily provide declarations, letters of support,
testimony at depositions, response to interrogatories or other information
concerning the work performed under this Agreement or relating to any
project or property located within the City Response to a subpoena or
court order shall not be considered "voluntary" provided Consultant gives
City notice of such court order or subpoena
If Consultant or any of its officers, employees, consultants or
subcontractors does voluntarily provide information in violation of this
Agreement, City has the right to reimbursement and indemnity from
Consultant for any damages caused by Consultant's conduct, including
the City's attorney's fees
Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons,
complaint, subpoena, notice of deposition, request for documents,
interrogatories, request for admissions or other discovery request, court
order or subpoena from any party regarding this Agreement and the work
performed thereunder or with respect to any project or property located
within the City City retains the right, but has no obligation, to represent
Consultant and /or be present at any deposition, hearing or similar
proceeding Consultant agrees to cooperate fully with City and to provide
City with the opportunity to review any response to discovery requests
provided by Consultant However, City's right to review any such
040
response does not imply or mean the right by City to control, direct, or
rewrite said response
(B) Consultant covenants that neither they nor any officer or principal of
their firm has any interest in, or shall they acquire any interest, directly or
indirectly which will conflict in any manner or degree with the performance
of their services hereunder Specifically, in this connection, Consultant
shall not provide any services to any other person, organization, public
entity, or business that relates to airports in the Southern California region
without the express written consent of the City Consultant further
covenants that in the performance of this Agreement, no person having
such interest shall be employed by them as an officer, employee, agent or
subcontractor with the express written consent of the City
14. DEFAULT. In the event that Consultant is in default of any
provision of this Agreement, City shall have no obligation or duty to
continue compensating Consultant for any work performed after the date
of default and can terminate this Agreement immediately by written notice
to the Consultant
15. INDEMNIFICATION. Consultant agrees to the following
A. Indemnification by Consultant. Consultant will save harmless
and indemnify, including, without limitation, City's defense costs (including
reasonable attorney's fees), from and against any and all suits, actions, or
claims, of any character whatever, brought for, or on account of, any
injuries or damages sustained by any person or property resulting or
arising from any negligent or wrongful act, error or omission by Consultant
or any of Consultant's officers, agents, employees, or representatives, in
the performance of this Agreement
B. Indemnification by City City will save harmless and indemnify,
including, without limitation Consultant's defense costs (including
reasonable attorney's fees), from and against any and all suits, actions, or
claims, of any character whatever, brought for, or on account of, any
injuries or damages sustained by any person or property resulting or
arising from any negligent or wrongful act, error or omission by City or any
of City's officers, agents employees, or representatives, in the
performance of this Agreement
C. It is expressly understood and agreed that the foregoing provisions
will survive termination of this Agreement
D. The requirements as to the types and limits of insurance coverage
to be maintained by Consultant as required by this Agreement, and any
approval of said insurance by City, are not intended to and will not in any
(14 1
manner limit or qualify the liabilities and obligations otherwise assumed by
Consultant pursuant to this Agreement, including, without limitation, to the
provisions concerning indemnification
E. Consultant represents it is skilled in the professional calling
necessary to perform the services and duties agreed to hereunder by
Consultant, and City relies upon the skills and knowledge of Consultant
Consultant shall perform such services and duties consistent with the
standards generally recognized as being employed by professionals
performing similar service in the State of California
F Consultant is an independent contractor and shall have no authority
to bind City nor to create or incur any obligation on behalf of or liability
against City, whether by contract or otherwise, unless such authority is
expressly conferred under this agreement or is otherwise expressly
conferred in writing by City
CONSULTANT HAS READ THIS SECTION 14 IN ITS ENTIRETY
AND KNOWINGLY AND WILLINGLY ACCEPTS THE
OBLIGATIONS CONTAINED HEREIN
16 INSURANCE.
A. Insurance Requirements. Consultant shall provide and
maintain insurance acceptable to the City Attorney in full force and effect
throughout the term of this Agreement, against claims for injuries to
persons or damages to property which may arise from or in connection
with the performance of the work hereunder by Consultant, its agents,
representatives or employees Insurance is to be placed with insurers
with a current A M Best's rating of no less than A VIl Consultant shall
provide the following scope and limits of insurance
(a) Minimum Scope of Insurance. Coverage shall be at
least as broad as.
(1) Insurance Services Office form Commercial
General Liability coverage (Occurrence Form
CG 0001)
(ii) Insurance Services Office form number CA
0001 (Ed 1187) covering Automobile Liability,
including code 1 "any auto" and endorsement
CA 0025, or equivalent forms subject to the
written approval of the City
(iii) Workers' Compensation insurance as required
by the Labor Code of State of California and
Employer's Liability insurance and covering all
persons providing services on behalf of the
Consultant and all risks to such persons under
042
this Agreement (Not needed if Self- employed
with no employees )
(iv) Errors and omissions liability insurance
appropriate to the Consultant's profession
(b) Minimum Limits of Insurance. Consultant shall
maintain limits of insurance no less than
(i) General Liability: $1,000,000 per occurrence for
bodily injury, personal injury and property damage If
Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the
activities related to this Agreement or the general
aggregate limit shall be twice the required occurrence
limit
(ii) Automobile Liabilitv: Including owned, non -
owned and hired vehicles for bodily injury and
property damage with (See cover letter (page
1) for actual dollar level Requirements)
At least $1,000,000 per occurrence
$100,000 - $300,000 per occurrence
As required by State Statutes A copy
of your current policy must be submitted
naming yourself and or your company
(iii) Workers' Compensation and EmMover's
Liabilitv Workers' Compensation as required
by the Labor Code of the State of California
and Employers Liability limits of $1,000,000 per
accident
(iv) Errors and Omissions or Malpractice or
Professional Liabilitv: At least $1,000,000
per occurrence
B. Other Provisions. Insurance policies required by this
Agreement shall contain the following provisions
(a) All Policies. Each insurance policy required by this
paragraph 15 shall be endorsed and state the coverage shall
not be suspended, voided, canceled by the insurer or either
party to this Agreement, reduced in coverage or in limits
except after 30 days' prior written notice by Certified mail,
return receipt requested, has been given to the City
043
(C)
(b) General Liability and Automobile Liability
Coverages.
(1) City, its officers, officials, and employees and
volunteers are to be covered as additional insureds as
respects liability arising out of activities Consultant
performs, products and completed operations of
Consultant, premises owned, occupied or used by
Consultant, or automobiles owned, leased or hired or
borrowed by Consultant The coverage shall contain
no special limitations on the scope of protection
afforded to City, its officers, officials, or employees
(ii) Consultant's insurance coverage shall be
primary insurance as respect to City, its officers,
officials, employees and volunteers Any insurance or
self insurance maintained by City, its officers, officials,
employees or volunteers shall apply in excess of, and
not contribute with, Consultant's insurance
(iii) Consultant's insurance shall apply separately
to each insured against whom claim is made or suit is
brought, except with respect to the limits of the
insurer's liability
(v) Any failure to comply with the reporting or other
provisions of the policies including breaches of
warranties shall not affect coverage provided to
the City, its officers, officials, employees or
volunteers
Coverage. Unless the City Manager otherwise agrees in
writing, the insurer shall agree to waive all rights of
subrogation against City, its officers, officials, employees
and agents for losses arising from work performed by
Consultant for City
B. Other Requirements. Consultant agrees to deposit with
City, at or before the effective date of this contract,
certificates of insurance necessary to satisfy City that the
insurance provisions of this contract have been complied
with The City Attorney may require that Consultant furnish
City with copies of original endorsements effecting coverage
required by this Section The certificates and endorsements
are to be signed by a person authorized by that insurer to
bind coverage on its behalf City reserves the right to
inspect complete, certified copies of all required insurance
policies, at any time
o44
(a) Consultant shall furnish certificates and
endorsements from each subcontractor identical to those
Consultant provides
(b) Any deductibles or self- insured retentions must be
declared to and approved by City At the option of the City,
either the insurer shall reduce or eliminate such deductibles
or self - insured retentions as respects the City, its officers,
officials, employees and volunteers, or the Consultant shall
procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and
claims
(c) The procuring of such required policy or policies of
insurance shall not be construed to limit Consultant's liability
hereunder nor to fulfill the indemnification provisions and
requirements of this Agreement
17. ENTIRE AGREEMENT. This Agreement is the complete, final,
entire and exclusive expression of the Agreement between the parties
hereto and supersedes any and all other agreements, either oral or in
writing, between the parties with respect to the subject matter herein
Each party to this Agreement acknowledges that no representations by
any party which are not embodied herein and that no other agreement,
statement, or promise not contained in this Agreement shall be valid and
binding
18. GOVERNING LAW. The City and Consultant understand and
agree that the laws of the State of California shall govern the rights,
obligations, duties and liabilities of the parties to this Agreement and also
govern the interpretation of this Agreement Any litigation concerning this
Agreement shall take place in the Los Angeles County Superior Court
19. ASSIGNMENT OR SUBSTITUTION. City has an interest in the
qualifications of and capability of the persons and entities who will fulfill
the duties and obligations imposed upon Consultant by this Agreement In
recognition of that interest, neither any complete nor partial assignment of
this Agreement may be made by Consultant nor changed, substituted for,
deleted, or added to without the prior written consent of City Any
attempted assignment or substitution shall be ineffective, null, and void,
and constitute a material breach of this Agreement entitling City to any
and all remedies at law or in equity, including summary termination of this
Agreement
20. MODIFICATION OF AGREEMENT. The terms of this Agreement
can only be modified in writing approved by the City Council and the
Consultant The parties agree that this requirement for written
modifications cannot be waived and any attempted waiver shall be void
045
21. AUTHORITY TO EXECUTE. The person or persons executing this
Agreement on behalf of Consultant warrants and represents that
he /she /they has /have the authority to execute this Agreement on behalf of
his /her /their corporation and warrants and represents that he /she /they
has /have the authority to bind Consultant to the performance of its
obligations hereunder
22. NOTICES. Notices shall be given pursuant to this Agreement by
personal service on the party to be notified, or by written notice upon such
party deposited in the custody of the United States Postal Service
addressed as follows
CCU
Jeff Stewart
City of El Segundo
350 Main Street
El Segundo, California 90245 -3895
Telephone (310) 524 -2301
Facsimile (310) 322 -7137
Consultant
David A Herbst
The MWW Group
660 South Figueroa Street, Suite 1400
Los Angeles, CA 90017
Telephone (213) 486 -6560
Facsimile (213) 486 -6501
The notices shall be deemed to have been given as of the date of
personal service, or three (3) days after the date of deposit of the same in
the custody of the United States Postal Service
23. SEVERABILITY. The invalidity in whole or in part of any provision
of this Agreement shall not void or affect the validity of the other provisions
of this Agreement
04
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed the day and year first above written,
Company Name The MWW Group
By
Title
CITY OF EL SEGUNDO
Mayor
ATTEST
Cindy Mortesen
City Clerk
APPROVED AS TO FORM:
Mark D Hensley
City Attorney
047
MEMORANDUM
March 28, 2006
TO: Jeff Stewart
City Manager
FM: David A Herbst
Senior Vice President & General Manager /Los Angeles
RE: Continued Public Affairs Work On LAX Issues /SPAS Process
With the consummation of the Settlement Agreement between El Segundo and LAX
(as well as the other plaintiffs), a new process has been put into place —a Specific
Plan Amendment Study to develop new plans for the future of the Airport that meet
the requirements of the Settlement Agreement This process has begun with a six -
month initial scoping phase that includes 1) the development of goals and objectives,
2) the development and refinement of concepts, and 3) the development of the
environmental alternatives Following this six month process LAWA will then begin the
planning and environmental phase
As we have already seen in the very early parts of this process, it is important for El
Segundo to stay actively engaged to ensure that items being restudied keep to the
spirit of the Settlement Agreement and that any new concepts /ideas are properly
mitigated to El Segundo's benefit
Because of the Settlement Agreement and the Amendment Study process there are a
large number of new standing meetings (often going for four hours at a time) that
dictate El Segundo's participation I have been and or will be involved in the following
groups as the process unfolds
The Community Advocate Committee is working on formulating the search for
the Community Advocate position brought about under the Settlement
Agreement
• Advisory Committee includes representatives of all the plaintiffs to review
progress on the restudy, seek input on major milestones and provide policy
direction
• Public Community Outreach meetings are scheduled thru August to solicit input
from LAX neighbors
660 South Figueroa Street Suite 1400 Los Angeles, CA 90017 tel 213 4866560 fax 213 4866501 www mww corn U 4 8
Chicago LosAngeles NewJersey NewYork Seattle Washmgton,DC
• Regional Airport Working Group has yet to meet, but Its mission is to push
current and future plans to achieve a regional distribution of air traffic demand
which will be critical to keeping LAX constrained
Besides my active participation in the above referenced groups, we will continue to
serve as El Segundo's representative to LAWA and City of LA officials on the
implementation of the Settlement Agreement and other LAX related issues as well as
work with supporters to continue to advocate for a regional approach to aviation
capacity We will also continue to engage the media in support of El Segundo's
efforts
Please let me know any questions
Thank you
660 Snuth Figueroa Street Suite 1400 Los Angeles, CA 90017 tel 213 486 6560 fax 213 486 6501 www mww corn AS
J
Chicago Los Angeles New}ersey New York Seattle Washington,DC
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
3/9/2006 THROUGH 3/23/2006
Date
3/9/2006
3/9/2006
3/10/2006
3/10/2006
3(1012006
3/10/2006
3/15/2006
3115/2006
3/15/2006
3/17/2006
3/20/2006
3/22/2006
3/23/2006
3/23/2006
2/10- 2/23/06
Payee Amount
IRS
Employment Development
West Basin
Health Comp
Federal Reserve
Federal Reserve
Health Comp
CaIPERS
Lane Donovan Golf Ptrs
Unumprovident
La Salle
Health Comp
IRS
Employment Development
Workers Comp Activity
DATE OF RATIFICATION. 4/4/06
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
195,118 16
39,038 11
728,802 04
40000
20000
22500
44423
261,375 20
18,051 96
5,98768
43,725 00
1,38956
181, 383 42
35,187 89
33,897 16
1,545,225 41
Date
.3
Date
ll l Q
D e
Description
Federal Taxes
State Taxes
H2O payment
Weekly claims 3/3
Employee I Bonds
Employee EE Bonds
Weekly claims 3/10
PERS Retirement
Golf Course payroll transfer
LTD Insurance - Mar
ABAG payment
Weekly claims 3/17
Federal Taxes
State Taxes
SCRMA checks issued
1,545,225.41
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
UJi
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2006 - 5 00 P M
5 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 5 00 p m
ROLL CALL
Mayor McDowell
Mayor Pro Tern Gaines
Council Member Boulgandes
Council Member Busch
Council Member Jacobson
Present
Absent
Present
Present — Arrived at 5 05 p m
Present
APPOINTMENT OF LABOR NEGOTIATOR
Consideration and possible action regarding appointing the City Manager as the City's labor negotiator
with regard to negotiating the employment contract between the Police Chief and the City
MOTION by Mayor McDowell, SECONDED by Council Member Boulgandes to appoint Jeff
Stewart, City Manager, as the City's labor negotiator with regard to negotiating the employment
contract between the Police Chief and the City MOTION PASSED BY UNANIMOUS VOICE
VOTE 3/0 MAYOR PRO TEM GAINES AND COUNCIL MEMBER BUSCH ABSENT
Mark Hensley, City Attorney, announced that Council would be meeting In closed session pursuant
to Items identified on the agenda and that 54956.9(b) items were threats of litigation regarding the
LAX RSI Program and Fransen relating to 916 Sheldon Street
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, Including the Brown Act
(Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or
conferring with the City's Labor Negotiators; as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2
matters
City of El Segundo v 2221 Park Place, LASC Case No BC319034
City of El Segundo v CTF2, Alaska, LASC Case No BC319033
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 1
052
Significant exposure to litigation pursuant to Government Code §54956 9(b) -4- potential cases
(no further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -0- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -1- matter
City Designated Representative City Manager
Unrepresented Employee Police Chief
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
Council moved to open session at 6 31 p m
SPECIAL MATTERS —
Interview of candidates for the potential appointment to one position on the Capital
Improvement Program Advisory Committee (CIPAC) will be held in the West Conference
Room, commencing at approximately 6 00 p m This meeting is open to the public
Council consensus to appoint Anthony Hedayat to the Capital Improvement Program Advisory
Committee for a partial term to expire November 20, 2007
Council recessed at 6 40 p m
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 2
053
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 21, 2006 - 7.00 P M
PLEASE NOTE The public hearing for the Zone Text Amendment to amend the El Segundo
Municipal Code (ESMC) as follows 1) add a new definition for "food service with Incidental retail'
uses, 2) allow food services with incidental retail as a permitted use In the Downtown Commercial
(C -RS) Zone, Neighborhood Commercial (C -2) Zone, General Commercial (C -3) Zone, and
Commercial Center (C -4) Zone and as an accessory use In the Corporate Office (CO) Zone, 3) add
a parking ratio for food service with Incidental retail, and 4) modify the parking ratio for food -to -go
uses, has been canceled due to noticing Issue
7 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 7 00 p m
INVOCATION — Father Jim Anguiano of St Anthony Catholic Church
PLEDGE OF ALLEGIANCE — Councilmember Carl Jacobson
PRESENTATIONS —
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Absent
Council Member Boulgandes -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so Identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed - NONE
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOTION by Council Member Jacobson, SECONDED by Council Member Busch to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE 410 COUNCIL MEMBER GAINES ABSENT
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 3
0 J4
B SPECIAL ORDERS OF BUSINESS
C UNFINISHED BUSINESS
Consideration and possible action regarding a presentation and discussion of changes
proposed by the Council R -1 Subcommittee to the El Segundo Municipal Code Title 15
Chapter 4A regarding the development standards for the Single - Family Residential R -1
Zone. (Fiscal Impact- None)
Seimone Jurps, Planning and Budding Safety Director, gave a report
Council received comments from the public regarding proposed changes to the R -1 zone
development standards
Juli Potter resident, requested additional information on proposed lot coverage
Liz Garnholz, resident, stated she was not in favor of accessory structures Also spoke regarding
the proposed length of second story walls and stated she supported erecting a skeleton outline
before construction
Craig Maple, resident and local contractor, expressed concern regarding the proposed Floor Area
Ratio (FAR) and requested the FAR be increased
Seimone Jurps, Planning and Building Safety Director, responded to questions
Council consensus to return at the May 2, 2006 Council meeting with various FAR options to cover
different lot sizes, and research options regarding amount of damage /loss to a structure before
requiring construction to meet proposed code requirements
2 Consideration and possible action regarding award of contract extensions to The Jones
Payne Group for design and testing services and to Wyle Laboratories, Inc for construction
monitoring and oversight services related to the Residential Sound Insulation (RSI)
Program (Fiscal impact $1,746,659 to The Jones Payne Group, Inc and $200,100 to Wyle
Laboratories, Inc )
James O'Neill, Residential Sound Insulation Program Manager, gave a report
MOTION by Council Member Jacobson, SECONDED by Council Member Boulgandes to award
contract extension no 3196B to The Jones Payne Group for Design and Testing Services and
award contract extension no 3197B to Wyle Laboratories, Inc for Construction Monitoring and
Oversight Services related to the Residential Sound Insulation (RSI) Program Authorized the City
Manager to execute the contract extensions MOTION PASSED BY UNANIMOUS VOICE VOTE
4/0 MAYOR PRO TEM GAINES ABSENT
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 4
�JJ
Consideration and possible action regarding the announcement of the appointment of one
candidate to the Capital Improvement Program Advisory Committee (CIPAC)
Mayor McDowell announced the appointment of Anthony Hedayat to the Capital Improvement
Program Advisory Committee for a partial term to expire November 20, 2007
4 Consideration and possible action on the Business Committee's recommendation for a new
City web page to attract new businesses to El Segundo, In coordination with Shannon
David, Inc., consultant for the project (No current fiscal impact Total project of $125,000
previously approved on March 15, 2005)
Bill Crowe, Assistant City Manager, gave a report
Council consensus to receive and file presentation by staff and Shannon David, Inc
Mark Hensley, City Attorney, noted that regarding Consent Agenda Item No 11, Facility Relocation
Agreement, requested Council approval of the Agreement subject to approval as to form by the
City Attorney's Office
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an Item is made, the item(s) will be considered Individually under the next
heading of business
5 Approved Warrant Numbers 2552267 to 2552475 on Register No 11 in the total amount of
$1,677,740 17 and Wire Transfers from 2/24/2006 through 3/09/2006 In the total amount of
$655,986 28 Authorized staff to release Ratified Payroll and Employee Benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments, and wire transfers
6 Approved City Council Meeting Minutes of March 7, 2006
7 PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH
8 Awarded Contract No. 3580 to Belaire -West Landscape, Inc for the re- grading and
renovation of the Driving Range at the Lakes Golf Course (Fiscal Impact: $368,760)
Authorized the City Manager to execute the contract
9 Awarded Public Works Contract No 3581 to Trueline for the surface refurbishment of seven
(7) tennis courts and basketball court at Recreation Park (339 Sheldon Street) In the
amount of $31,960 Approved Capital Improvement Project — Project No PW 06 -02
(Fiscal Impact• $36,754 - contract and contingency) Authorized the City Manager to
execute the contract
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
056 PAGE NO 5
10 Approved Professional Services Agreement No 3582 with BOA Architecture In the amount
of $31,200 for professional architectural design services for the remodel of the Human
Resources office, the relocation of the City Attorney's office, completion of the West
Conference Room and new seating and carpeting in the City Council Chambers. (Fiscal
Impact $34,320 — agreement and contingency) Authorized the City Manager to execute
the agreement
11 Approved the Facility Relocation Agreement No 3583 with the Los Angeles County Flood
Control District for the relocation of a 45" water main and the grant of an easement for the
County Waterline in City property in conjunction with the Douglas Street Gap Closure
Project (Fiscal Impact None) Authorized the City Manager to execute the agreement and
an easement document granting a pipeline easement to the Los Angeles Flood Control
District
12 Adopted Resolution No 4461 declaring the City's Intent to conduct a public hearing on May
2, 2006 regarding the transfer of a Pipeline Franchise Agreement, Ordinance No 1255,
from Equllon California Pipeline Company LLC to Shell California Pipeline Company LLC
and extension of said Pipeline Franchise Agreement for a ten -year period (Fiscal Impact
$2,715 — annual franchise fee)
13 Approved the Police Department utilizing up to $72,000 of existing Citizens Option for Public
Safety (COPS) grant funds to operate on an overtime basis, special law enforcement details
during the calendar year Additionally, purchase supplemental fitness equipment for the
department gym (Fiscal Impact $72,000 from COPS grant fund)
14 Adopted Resolution No 4462 authorizing the Director of Planning and Building Safety to
sign Notices of Completion for projects completed under the Residential Sound Insulation
Program
MOTION by Council Member Busch, SECONDED by Council Member Boulgandes to approve
Consent Agenda Items 5, 6, 8, 9, 10, 11, 12,13 and 14 MOTION PASSED BY UNANIMOUS
VOICE VOTE 410 COUNCIL MEMBER GAINES ABSENT
CALL ITEMS FROM CONSENT AGENDA
7 Consideration and possible action to retain URS Corporation to perform testing and analysis
of soil and gas beneath proposed athletic field and fire station sites located along the north
side of Mariposa Avenue between Nash and Douglas Streets (827 N. Douglas Street) to
update potential pollution risk assessments. (Fiscal Impact $36,150) Authorize the City
Manager to sign Agreement No 3584 in a form approved by the City Attorney
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 6
057
MOTION by Council Member Busch, SECONDED by Council Member Boulgandes to retain URS
Corporation to perform testing and analysis of soil and gas beneath proposed athletic field and fire
station sites located along the north side of Mariposa Avenue between Nash and Douglas Streets
(827 N Douglas Street) to update potential pollution risk assessments (Fiscal Impact $36,150)
Authorized the City Manager to sign the agreement in a form approved by the City Attorney
MOTION PASSED BY UNANIMOUS VOICE VOTE 4/0 COUNCIL MEMBER GAINES ABSENT
F NEW BUSINESS
15 Consideration and possible action regarding - (1) Introduce an Ordinance to adopt an
amendment to the 2001 California Building Code requiring new residential units to be in
compliance with the requirements of the City's Residential Sound Insulation program, (2)
setting a second reading and adoption for April 4, 2006
Jeff Stewart, City Manager, gave a report
Mark Hensley, City Attorney, read by title only
ORDINANCE NO 1393
AN ORDINANCE ADDING § 13 -1 -4 TO THE EL SEGUNDO MUNICIPAL
CODE AND AMENDING THE 2001 CALIFORNIA BUILDING CODE ( "CBC ")
BASED UPON LOCAL CLIMATIC, TOPOGRAPHIC, AND GEOGRAPHICAL
CONDITIONS
Council Member Busch introduced the Ordinance
Second reading and adoption scheduled for April 4, 2006.
17 Consideration and possible action regarding a new Alcoholic Beverage Control (ABC)
license for on -site sale and consumption of beer, wine and alcohol (Type 47) at a new
restaurant located at 403 Main Street, EA No 690 and AUP No 05 -5 Applicant. Kenneth
R Garmoe
Seimone Jurps, Planning and Building Safety Director, gave a report
MOTION by Council Member Jacobson to protest the issuance of the new Type 47 ABC license at
403 Main Street MOTION FAILED DUE TO A LACK OF A SECOND
No action taken by Council on this item
G REPORTS — CITY MANAGER — NONE
H REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 7
038
REPORTS — CITY TREASURER
K REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides — NONE
Council Member Busch —
18. Consideration and possible action regarding a status report on technology available for law
enforcement regarding "Automatic License Plate Recognition Systems" utilized for purposes
of identifying vehicles that may be the subject of unlawful activities or that have outstanding
violations (Fiscal Impact None)
Jack Wayt, Police Chief, gave a report
Council consensus to receive and file status report
Council Member Jacobson — NONE
Mayor McDowell — Spoke regarding the regional airport plan
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Gail Church, Tree Muskateers, spoke regarding "Trees to the Sea" and the addition of 108 new
trees along Imperial
Liz Garnholz, resident, spoke regarding the Manhattan Beach tree ordinance
Juli Potter, resident, spoke regarding R1 issues, erecting a skeleton model for proposed new
construction She also spoke regarding problems with building contractors
MEMORIALS — NONE
CELEBRATION — 100 year birthday celebration of El Segundo Park Vista Resident Loren Hilliard
CLOSED SESSION - NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 8
05�
ADJOURNMENT at 8 56 p m
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 21, 2006
PAGE NO 9
060
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, MARCH 23, 2006
City Council Chamber and City Hall West Conference Room
350 Main Street, El Segundo, CA 90245
930am
CALL TO ORDER — Mayor McDowell at 9 30 a m
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Absent
Council Member Boulgandes -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed - NONE
SPECIAL ORDERS OF BUSINESS
Participation in a Disaster Drill— titled Operation "Mayor Rescue ". The drill will test the
Emergency Operations Centers functional capabilities, staff and Council roles in a simulated
disaster
ADJOURNMENT at 11 35 a m
Cathy Domann, Deputy City Clerk
i � �
EL SEGUNDO CITY COUNCIL MEETING DATE April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action to approve a professional services agreement authorizing
Kupchin Training Associates to provide customer service training for City employees (Fiscal
Impact - $22,400)
RECOMMENDED COUNCIL ACTION
Recommendation — (1) Authorize the City Manager to execute a professional services
agreement in a form approved by the City Attorney with Kupchin Training Associates; (2)
Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION.
It is the City Council's and city management team's objective to build and sustain an
organization that delivers superior customer service This project represents a step toward
developing a city -wide customized training program designed to improve the quality of service
being provided to all external and internal customers of the City
By ensuring that customer service is part of our organizational culture, city management
At staff's request, Kupchin Training Associates prepared a training proposal and program
entitled "How to Deliver Top Quality Customer Service " Neil Kupchin, president of Kupchin
Training Associates, provides management and training consulting services to a broad range
of public and private sector clients Several years ago, he conducted a two day management
retreat for the City designed to provide management team members with the skill -sets and
tools needed to maintain and enhance a climate of positive teamwork, organizational
alignment and communication
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Training Proposal from Kupchin Training Associates
FISCAL IMPACT. $22,400
Operating Budget $35,000
Amount Requested- $22,400
Account Number 001 -400- 2901 -6214
Project Phase: N/A
Appropriation Required, _Yes X No
Bill Crowe, Assistant-City Manager
REVIEW DATE- j 19 66
Je ewart, City Manager IS
lid?
Background and Discussion (con't):
The proposed scope of work calls for Kupchm Training Associates to develop a citywide
customized training program designed to provide additional tools enabling staff to continue
providing quality service to all external and internal customers of the City of El Segundo
Through a series of meetings, on the job observations and customization of a one -day training
program, managers, supervisors and employees will be provided with the customer service
and communication skills needed to present a positive, helpful and professional image to all
customers.
Mayor goals of the program include assessment of current customer service effectiveness,
discussion of importance of providing effective service, defining and using techniques for
presenting a helpful and positive image, utilization of active listening skills to assist customers,
presenting a pleasant and helpful telephone personality, working the counter successfully —
competence and attitude, meeting and dealing with customers in the field, promoting
consistency and uniformity throughout the city; and generating customer service standards to
be used to assess performance
To design and present customized training programs that will meet the specific needs of all
participants, the following process is proposed
Phase I includes meeting with the management team, direct observations of the workplace,
and interviews with supervisors and random employees
Phase II includes the actual training The number of sessions needed is estimated by staff to
be four The consultant proposes to utilize a variety of methods for his training presentations
These include experiential exercises, case studies, group discussion and breakout teams A
major goal of the program is to provide additional tools to continue to improve customer
Service across the board throughout the city It is expected that a significant by- product of the
training will be an improved sense of teamwork and consistency throughout the departments
and the city
Phase III includes meeting with the Management Team and providing written feedback on the
training This feedback will include observations, recommendations for reinforcing customer
service oriented behaviors, how to monitor performance and the creation of performance
standards to be used to evaluate customer service performance.
It is anticipated that the timeframe for developing the training curriculum, conducting the
training sessions and delivery of feedback can be completed within three months
Professional fees include all meetings, lob observations, supervisor and employees interviews,
training program design customization and post training feedback and assessment, All
training materials will be supplied by the consultant Daily fees are $2800,00, total fees for four
days of pre and post training work and four days of training (only variable based on City
needs) are $22,400 00
063
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
TRAINING PROPOSAL
"HOW TO DELIVER TOP QUALITY CUSTOMER SERVICE"
CITY OF EL SEGUNDO
SCOPE OF WORK/PROGRAM DESCRIPTION:
"How To Deliver Top Quality Customer Service" is a city wide customized
training program designed to improve the quality of service being provided to
all external and internal customers of the City of El Segundo Through a
series of meetings, on the job observations and customization of a one day
training program, managers, supervisors and employees will be provided with
the customer service and communication skills needed to present a positive,
helpful and professional image to all customers
Major goals of the program include
• Assessment of current customer service effectiveness
• Discussion of importance of providing effective service in El Segundo
• Defining and using techniques for presenting a helpful and positive image
• Utilization of active listening skills to assist customers
• Presenting a pleasant and helpful telephone personality
• Working the counter successfully — competence and attitude
• Meeting and dealing with customers in the field
• Promoting consistency and uniformity throughout the city
• Generating customer service standards to be used to assess performance
To design and present customized training programs that will meet the
specific needs of all participants, the following process is proposed
Phase I
Meeting w /Management Team, Observations /Interviews, Customize Training
• Meet with Management Team to discuss customer service, strengths,
developmental areas, garner support for cultural change in this area, role of
managers and supervisors in supporting customer service efforts
• Observations of interactions with the public and co- workers, in person and
on the telephone Random interviews with employees to determine
challenges presented by job and skills and techniques needed for success
• Customization of one day training program for each specific
group /department being trained Programs to include specific situations
and case studies based on observations and employee interviews,
NEIL KUPCHIN Seminars OConsulthng 0 Team Building OFacrhtaldon OMokvational Speeches
Telephone & FAX 562/433 -4110 Post Office Box 14611, Long Beach California 90853
Uhl
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
March 17. 2006
Training Proposal /City of El Segundo
Page 2
SCOPE OF WORK/PROGRAM DESCRIPTION:
:Ifir7ml
Presentation of customized one day "How To Deliver Quality Customer
Service" training programs to specific departments and job functions
• Employees would be grouped according to job function and the type of
customers, internal or external, they predominantly serve
• Possible groupings for training would be
- Counter employees in Planning and Building Safety /Business Licenses
-Field Personnel in Public Works
-Parks and Recreation employees
- Administrative Services employees focusing on internal customers
- Library and cable services
-City Manager's office and City Clerk's office
The training of Police and Fire Personnel is an issue the City of El Segundo
should evaluate based on need, perception of the community and cost
factors
The training program will emphasize the skills and behaviors necessary for
employees to work successfully with the public at the counter, on the
telephone or in the field The need to project a positive customer service
orientation to other departments and employees, will be stressed with those
employees whose job includes a majority of internal contact Skills for
working effectively in one on one personal contacts, and on the telephone will
be stressed, in addition to conveying a positive, can do attitude, while
providing technically correct information Identifying and meeting the
customer's needs, and problem solving issues in a rational, logical fashion will
be a focus of the program
Proposed topics, which will be customized, include
• Four C's of Customer Service Courtesy, Caring, Competence, Customer
• Communicating Through Words, Tone of Voice and Body Language
• Barriers to Effective Communication & Six Active Listening Techniques
• Successfully Working the Counter/Telephone as a Point of Contact
• What Customers Do and Don't Want
• Words and Phrases Never to Be Used With Customers
• Five Step Complaint Handling Process, among others
NEIL KUPCHINSenunars 0Consulting 0 Team Building OFacilitaton OMotivational Speeches
Telephone & FAX 562/433 -4110 Post Office Box 14611, Long Beach California 90853,
��J
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
March 17, 2006
Training Proposal /City of El Segundo
Page 3
SCOPE OF WORKIPROGRAM DESCRIPTION:
Specific learning objectives are designed and explored in detail to ensure that
participants will be able to utilize skills presented during the training to real
life situations on the job A proposed Session Outline is attached to this
proposal, which will be customized as a result of meetings with managers and
supervisors, on the job observations and interviews with employees
Phase III
Post training performance standards to be used to evaluate on going
customer service performance
• Formulation of performance standards for yearly performance evaluations
• Meeting with Management Team to discuss issues arising out of training
• Recommendations to management on methods for reinforcing training and
on the job performance
METHODOLOGY:
Phase I includes meeting with the management team, direct observations of
the workplace, and interviews with supervisors and random employees
These sessions and times will be scheduled to maximize use of time and be
cost effective
Phase II includes the actual training The number of sessions needed will be
determined by the City of El Segundo and scheduled in advance A wide
variety of methods of presentation will be utilized These include experiential
exercises, case studies, group discussion and break out teams A major goal
of the program is to improve Customer Service across the board, throughout
the city. A significant by- product of the training will be an improved sense of
teamwork and consistency throughout the departments and the city
Phase III includes meeting with the Management Team and providing written
feedback on the training This feedback will include observations,
recommendations for reinforcing customer service oriented behaviors, how to
monitor performance and the creation of performance standards to be used to
evaluate customer service performance
NEIL KUPCHINSemmars 0Consulting 0 Team Building 0Facilitation OMohvationalSpeeches
Telephone & FAX 562/433 -4110 Post Office Box 14611, Long Beach California 908 36 6
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
March 17, 2006
Training Proposal /City of El Segundo
Page 4
MATERIALS:
Each participant in the training sessions will receive a workbook including a
Session Outline, Session Objectives, and approximately twenty -five (25)
pages of printed hand -out materials, exercises and examples Materials will
be supplied by the Consultant as part of the training for the designated
participants Each training session will include from 18 -24 participants, with
18 being the optimal number for effective training and interaction
TIME FRAMES:
The City of El Segundo and the Consultant will agree on mutually convenient
times and dates for all meetings, observations, interviews and training
Consultant recommends scheduling meeting with Management Team and job
observations on the same day Interviews with supervisors and employees
would be scheduled on a separate day One and one half days would be
used to customize the training, and half a day for phase three follow up Total
time on this project would be four days total for pre and post training activities
and four or five days of training, based on city needs
The one day training program is usually presented from 8 00 am — 4 00 pm or
any other time conducive to the City of El Segundo Consultant will work with
the City to arrive at mutually convenient dates and times for all activities
FEE SCHEDULE:
Fees include all meetings, job observations, supervisor and employees
interviews, training program design customization and post training feedback
and assessment All training materials to be supplied by consultant The City
of El Segundo will provide meeting location, teo flip chart stands and pads of
paper, and participants
Fees stated in proposal are guaranteed and will not increase even if
consultant spends more time than anticipated on pre and post training work
Daily fees are $2800 00, total fees for four days of pre and post training work
and four days of training (only variable based on City needs) are $22,400 00
Fees to be invoiced and payable upon completion of each phase of work.
NEIL KUPCHIN Seminars 0Consulting 0 Team Building 0Facilitation OMotivabonal Speeches
Telephone & FAX 562/433 -4110 Post Office Box 14611, Long Beach California 90953
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
ABOUT NEIL KUPCHIN...
Neil Kupchm is founder and president of KUPCHIN TRAINING
ASSOCIATES, a full service Management & Training Consulting firm. A
critically acclaimed Management Trainer and Specialist in Training and
Organizational Development, he conducts seminars and workshops for
organizations, companies and the California State University system. He also
serves as a consultant to Management in the areas of Training, Communication,
and Organizational Effectiveness.
Prior to establishing his own consulting firm, Neil served as a Management
Training Consultant for Kaiser Permanente There he designed and conducted
management development training programs and a wide variety of training
programs for all employees He also conducted needs assessments and team
building sessions as a consultant to management
Before joining Kaiser Permanente, Neil was a Trainer, Manager and Manager
of Training and Development with the United States Treasury Department in
Los Angeles. He specialized in presenting Train the Trainer and Instructor
Effectiveness programs, in addition to programs focusing on improving
workplace productivity
Neil also served as a weekly columnist for the Long Beach Press - Telegram,
Long Beach's daily newspaper His widely read "Working" column examined
current issues of importance to all employees
Neil is an energetic, exciting and enthusiastic public speaker whose
presentations for corporate meetings, retreats, conventions and organizations
consistently involve and motivate his audiences He has had more than 100
articles published on increasing effectiveness and productivity in the
workplace
During the last twenty years, Neil Kupchm has developed, managed and
presented more than 50,000 participant training days Today, Neil is a popular
and most sought after consultant, trainer, seminar leader and public speaker
NEIL KUPCHIN seminars 0Consulting 0 Team Building 0Facilitation 0 Motivational Speeches
Telephone & FAX 5 62143 3 -4110 Post Office Box 14611, Long Beach California 90853
067
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
A PARTIAL LIST OF CLIENTS
CITY OF LOS ALAMITOS
STARKIST FOODS
MATTEL TOYS
PRUDENTIAL INSURANCE
EARTH TECHNOLOGY CORPORATION TORRANCE MEMORIAL HOSPITAL
SHARP ELECTRONICS
'1111W50
UNITED STATES NAVY
ADVANCED CONTROLS
TENNECO, INC
LOS ANGELES DEPARTMENT OF
WATER & POWER
WARNER LAMBERT
OTIS ELEVATOR COMPANY
CALIFORNIA CREDIT
UNION LEAGUE
SOCIAL SECURITY ADMINISTRATION
ST JOSEPH HEALTH SYSTEM
CITY OF TORRANCE
AUSTRALIA -NEW ZEALAND
DIRECT LINE
SALVATION ARMY
CITY OF LA MIRADA
PACIFIC THEATRES
EPSON AMERICA
SOUTHERN CALIFORNIA EDISON
CITY OF LONG BEACH
THUMS LONG BEACH COMPANY
ARCO
ST JOHNS HOSPITAL
CALIFORNIA STATE UNIVERSITY,
LONG BEACH
LOS ANGELES COUNTY
LONGO TOYOTA
BELLFLOWER UNIFIED
SCHOOL DISTRICT
CITY OF MONTEBELLO
CITY OF LANCASTER
CITY OF RANCHO CUCAMONGA
CALIFORNIA STATE UNIVERSITY,
BAKERSFIELD
AMERICAN RED CROSS
CUNA MUTUAL INSURANCE
SHELL OIL COMPANY
SHRINERS HOSPITAL, LOS ANGELES
NEIL KUPCHIN Seminars 0Consulting 0 Team Building 0Facilitation OMohvahonalSpeeches
Telephone & FAX 562/4334110 Post Office Box 14611, Long Beach California 90853
068
KUPCHIN TRAINING ASSOCIATES
Management and Training Consultants
TRAINING PROGRAMS & WORKSHOPS
LEADERSHIP, TRAINING & SPEAKING PROGRAMS
• LEADERSHIP DEVELOPMENT
• SELECTION INTERVIEWING
• DELEGATION SKILLS
• MANAGEMENT SKILLS TRAINING
• COACHING & COUNSELING
• MANAGING CHANGE
• COMMUNICATION & LISTENING
SKILLS
• ANALYZING PERFORMANCE
PROBLEMS
#SUPERVISORY SKILLS
OTHE MOTIVATIONAL PROCESS
• PERFORMANCE APPRAISAL
• CONFLICT RESOLUTION
• MEETINGS MANAGEMENT
• GOAL SETTING
• DECISION MAKING & PROBLEM
SOLVING
• EMPOWERMENT, OWNERSHIP &
RESPONSIBILITY
SPECIFIC SKILLS PROGRAMS
• CUSTOMER SERVICE
• BUSINESS WRITING SKILLS
• ACTIVE LISTENING
• TRAIN- THE - TRAINER
• EFFECTIVE PRESENTATIONS
• INDIVIDUAL DEVELOPMENT
PLANNING
• TIME MANAGEMENT
• PUBLIC SPEAKING
• ASSERTIVENESS TRAINING
• ON- THE -JOB TRAINING
• NEGOTIATION SKILLS
• EFFECTIVE TELEPHONE
TECHNIQUES
CONSULTING SERVICES
O STRATEGIC PLANNING
0 MOTIVATIONAL SPEECHES
0 MEETING FACILITATION
0 TEAM BUILDING
NEIL KUPCHIN Seminars 0 Consulting 0 Team Building 0 Facilitation OMotrvationat Speeches
Telephone & FAX 562/433 -4110 Post Office Box 14611, Long Beach Califorma 90853
069
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE April 4, 2006
AGENDA HEADING. Consent
Consideration and possible action regarding approval of a professional services agreement
with Stacla Mancini to provide interim project management services (Fiscal Impact Not to
exceed $25,000)
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to execute a professional services agreement with Stacla
Mancini, as approved to form by City Attorney, to provide project management services not to
exceed $25,000, 2) Alternatively discuss and take other action related to this Item
BACKGROUND & DISCUSSION-
Recreation and Parks Director, Stacla Mancini, is retiring April 7, 2006 Currently, Ms Mancini
is leading the work related to the rebuilding of the driving range at the Lakes, the development
of the athletic field complex on the Thomas Properties development and the efforts of the
Aquatics Task Force. Staff recommends that Ms Mancini continue work in a limited project
management capacity until a successor Director of Recreation and Parks is selected and
begins work in the City Ms Mancini's role would be limited to work associated with the three
projects mentioned above and would not exceed 20 -hours per week The work will continue
only until such time that the successor Director of Recreation and Parks determines that Ms
Mancini's project management role is no longer required The total expenditure for those
services will not exceed $25,000 If approved, Ms Mancini would be compensated at $60 per
hour The agreement would be funded from full -time savings within the Recreation
Administrative Division and no new appropriation is necessary
ATTACHED SUPPORTING DOCUMENTS-
Letter proposal for services
FISCAL IMPACT* Not to exceed $25,000
Operating Budget $181,100
Amount Requested, $ 25,000
Account Number. 001- 400 - 5101 -4101
Project Phase Approval of Agreement
Appropriation Required. _ Yes X No
ORIGINATED BY•
Bret M. Plumlee. Director Administrative Services
DATE- March 29, 2006
DATE March 29, 2006
v I1 ()
L�Q
March 29, 2006
To Jeff Stewart City Manager
From Stacia Mancini Recreation and Parks Director
Regarding Scope of Services for Capital Improvement Project Management
I am purposing to manage current Park and Recreation Capital Improvement
Projects until the new Recreation and Parks Director is in place.
The three projects we currently have underway include-
Rebuilding the driving range at the Golf Course
The development of an Athletic Field Complex on the corner of
Manposa and Nash
A new Aquatic Facility.
I believe 15 to 20 hours a week is all that will be needed to keep these projects
on track until the new Director is hired
These 15 -20 hours will be spent
1 Attending meetings and working with NUVIS Architecture, Park
Superintendent, Golf Course Management and the Golf Sub - Committee
on the Driving Range project
2 Attending meetings and working with RJM Design, Park Superintendent,
and the Athletic Field Task Force on development of Athletic Field
Complex
3 Attending meetings and working with Aquatic Task Force and School
District Steering Committee on developing a new Aquatic Facility
The hourly rate for this service will be $60 an hour
071
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE. April 4, 2006
AGENDA HEADING. Consent
Consideration and possible action regarding adoption of Ordinance No. 1393 amending the
2001 California Building Code requiring new residential units to be in compliance with the
requirements of the City's Residential Sound Insulation program (Fiscal Impact None)
COUNCIL ACTION:
1) Second reading by title only and adoption of Ordinance No 1393 amending the 2001
California Building Code to add residential sound insulation standards; and /or,
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION
On March 21, 2006 the City Council introduced an ordinance that amends the 2001 California
Budding to ensure that new residential construction, including additions, will be in compliance
with the requirements of the City's Residential Sound Insulation program
The ordinance is presented this evening for final adoption The new construction standards
stated in the Ordinance will begin on May 4, 2006
ATTACHED SUPPORTING DOCUMENTS:
Ordinance No 1393
FISCAL IMPACT. None
Operating Budget. N/A
Amount Requested. N/A
Account Number- N/A
Project Phase- NIA
Appropriation Required. _ Yes X No
ORIGINATED BY DATE•
n a 6 /Zo06
Seimone Juriis. DI ect of Plannino and Buildino Safetv
City Manager
DATE, j / -, /bb
P \Planning & Building Safety\Sjurps \Staff Reports Part 2 \RSI Code Adoption \CC Staff report RSI Ordinance
Amendment 4 -04 -2006 doc 07 2
7
ORDINANCE NO. 1393
AN ORDINANCE ADDING § 13 -1 -4 TO THE EL SEGUNDO
MUNICIPAL CODE AND AMENDING THE 2001 CALIFORNIA
BUILDING CODE ( "CBC ") BASED UPON LOCAL CLIMATIC,
TOPOGRAPHIC, AND GEOGRAPHICAL CONDITIONS.
The council of the city of El Segundo does ordain as follows:
SECTION 1 • FINDINGS The City Council finds and declares as follows
A In accordance with Health and Safety Code § 17958 7, the City Council
incorporated the 2001 Edition of the California Building Code ("CBC'), along
with certain amendments, into the El Segundo Municipal Code ( "ESMC ") by
Ordinance No 1349, adopted October 15, 2002
B Pursuant to the requirements of Health and Safety Code § 17958 7, the
City Council finds that there are local geographical conditions Iusthfymg the CBC
amendments set forth below Specifically, the City abuts the Los Angeles
International Airport ( "LAX "), one of the largest international airports in the
world Consequently, the City and its citizens are profoundly affected by noise
generated from air traffic using LAX. Amending the ESMC and CBC through the
additions in this Ordinance will help reduce the noise impact from air traffic and
help improve public health, safety, and welfare including, without limitation,
quality of life and property value
C Based upon the foregoing findings, the changes made to the CBC by this
Ordinance are reasonably necessary to provide sufficient and effective protection
of life, health and property
SECTION 2 Anew section 13 -1 -4 is added to the El Segundo Municipal Code (`ESMC ") to
read as follows
"13 -1 -4: Residential Noise Insulation Standards; Further Amendments to the Code.
CBC Appendix § 1208A 8 3 is added to read as follows
Airport Noise Sources
1208A 8 3 01 Noise Insulation Requirements for New Construction
1208A 8 3 02. Purpose and Scope
The purpose of this section is to establish minimum noise insulation performance
standards for new residential dwelling units and additions of habitable rooms to
Page 1 of 9
073
existing residential dwelling units to protect public health, safety, and welfare
from the effects of excessive noise, including without limitation, indoor quality of
life, speech interference, and sleep disruption
1208A 8 3 03: Applicability This section applies to all newly constructed residences and
habitable room additions to existing residences
1208A 8 3 04 Definitions For purposes of this section, the following words must have the
following meaning
"Community Noise Equivalent Level (CNEL)" means the noise measure defined
in 21 Code of California Regulations § 5001(d), and any successor regulation or
amendment
"Habitable Room" means a room that is a space in a structure for living, sleeping,
eating, or cooking Bathrooms, toilet compartments, closets, halls, storage or
utility space, garages, and similar areas are not considered habitable space
"LAX" means Los Angeles International Airport
"Noise Impact Boundary for LAX" means the area around LAX as defined in 21
California Code of Regulations § 5001(1), and any successor regulation or
amendment The City's Building Safety Department must at all times maintain a
current map of the Noise Impact Boundary
"Residence" means any Occupancy Group R building as used in El Segundo Title
15 of the El Segundo Municipal Code
1208A 8 3 05 Standards Any new Residence or addition of one or more habitable rooms to an
existing Residence that is within the Noise Impact Boundary for LAX must be designed to
ensure that internal noise levels due to LAX do not exceed of 45 dB CNEL This standard may
be satisfied in two ways (1) by performing the acoustical analysis described in section E, below,
or (2) by employing the prescribed construction methods described in section F, below.
1208A 8.3 06 Acoustical Analysis- A building permit application for a new Residence or
addition of one or more habitable rooms to an existing Residence must comply with the
minimum noise insulation performance standards established in this section if it includes an
acoustical analysis demonstrating that the proposed design will ensure that internal noise levels
due to LAX aircraft noise will not exceed 45 dB CNEL The acoustical analysis is subject to
venficathon by the Building Official, who has the discretion to require post-construction/pre-
occupancy acoustic measurement to verify compliance with the 45 dB CNEL standard
A The acoustical analysis must be prepared by or under the
supervision of a person experienced in the field of acoustical engineering The analysis must
consider and include the topographical relationship between LAX aircraft noise sources and the
Page 2 of 9
074
dwelling site, the characteristics of those noise sources, predicted noise spectra and levels at the
exterior of the dwelling site, the basis for this prediction (measured or obtained from published
data), the noise insulation measures to be employed, and the effectiveness of the proposed noise
insulation measures
B If the interior allowable noise levels are to be met by requiring that
windows be unopenable or closed, the design for the structure must also specify a ventilation or
air - conditioning system to provide a habitable interior environment The ventilation system must
not compromise the interior room noise reduction
1208A 8 3 07 Prescribed Construction Methods A building permit application for a new
Residence or addition of one or more habitable rooms to an existing Residence must comply
with the minimum noise insulation performance standards establish in this section if the design
incorporates the following construction methods
CONSTRUCTION METHODS IN THE 70 DB CNEL AND GREATER NOISE ZONE
1208A 8 3 08 Exterior Walls- New walls that form the exterior portion of habitable rooms must
be constructed as follows
A Studs must be at least 4 inches in nominal depth
B Exterior finish must be stucco, minimum 7/8 -inch thickness, brick
veneer, masonry, or any siding material allowed by this code. Wood or metal siding must be
installed over %z -inch minimum solid sheathing
C Masonry walls with a surface weight of less than 40 pounds per
square foot must require an interior supporting studwall that is finished with at least 5/8 -inch
thick gypsum wall board or plaster
D Wall insulation must be at least R -11 glass fiber or mineral wool
and must be installed continuously throughout the stud space
E Exterior solid sheathing must be covered with overlapping asphalt
felt
F Interior wall finish must be at least 5/8 -inch thick gypsum wall
board or plaster.
1208A 8 3 09 Exterior Windows
A Openable Windows All openable windows in the exterior walls of
habitable rooms must have a laboratory sound transmission class rating of at least STC 40 dB
and must have an air infiltration rate of no more than 0 5 cubic feet per minute when tested
according to ASTM E -283
Page 3 of 9
07�
habitable rooms must
am
B Fixed Windows All fixed windows in the exterior walls of
Have a sound transmission class rating of at least STC 40
Must be 5/8 -inch laminated glass with STC rating of 40 dB
and must be set in non - hardening glazing materials, or
Must be glass block at least 3 -1/2 inches thick
C The total areas of glazing in rooms used for sleeping must not
exceed 20% of the wall area
1208A 8 3.10• Exterior Doors
A Exterior hinged doors to habitable rooms that are directly exposed
to aircraft noise and are facing the source of the noise must be a door and edge seal assembly that
has a laboratory sound transmission class of at least STC 40 dB
B. Exterior hinged doors to habitable rooms that are not directly
exposed to aircraft noise and do not face the source of the noise must have a minimum STC
rating of 35 dB
C Sliding glass doors in habitable rooms must not be allowed in
walls that are directly exposed to aircraft noise Sliding glass doors in walls that are not directly
exposed must have an STC rating of at least 40 dB
D Access doors from attached garage to the interior of a residence
must have an STC rating of at least 30 dB.
1208A 8 3 11 Roof/Ceilmg Construction
A Roof rafters must have a minimum slope of 4 12 and must be
covered on their top surface with minimum 1/2-inch solid sheathing and any roof covering
allowed by this code
B Attic insulation must be batt or blow -in glass fiber or mineral wool
with a minimum R -30 rating applied between the ceiling joists
C Attic ventilation must be:
1 Gable vents or vents that penetrate the roof surface that are
fitted with transfer ducts at least 6 feet in length that are insulating flexible ducting or metal
Page 4 of 4
07 fi
ducts containing internal 1 -inch thick coated fiberglass sound absorbing duct liner. Each duct
must have a lined 90- degree bend in the duct so that there is no direct line of sight from the
exterior through the duct into the attic, or
2 Noise control louver vents, or
Eave vents that are located under the eave overhang
4 Ceilings must be finished with gypsum board or plaster that
is at least 5/8 -inch thick. Ceiling materials must be mounted on resilient channels.
5 Skylights must penetrate the ceiling by means of a
completely enclosed light well that extends from the roof opening to the ceiling opening A
secondary openable glazing panel must be mounted at the ceiling line or at any point that
provides at least a 4 -inch space between the skylight glazing and the secondary glazing and must
be glazed with at least 3/16 -inch plastic or laminated glass. The weather -side skylight must be
any type that is permitted by the Building Code The size of skylights must be no more than 20
percent of the roof area of the room
1208A 8 3 12� Ventilation
A A ventilation system must be provided that will provide at least the
minimum air circulation and fresh air supply requirements of this code in each habitable room
without opening any window, door or other opening to the exterior. All concealed ductwork
must be insulated flexible glass fiber ducting that is at least 10 feet long between any two points
of connection.
B Kitchen cooktop vent hoods must be the non - ducted recirculating
type with no ducted connection to the exterior
1208A 8 3 13 Fireplaces Each fireplace must be fitted with a damper at the top of the chimney
that is operated from the firebox and must have glass doors across the front of the firebox
1208A 8 3 14. Wall and Ceiling Openings Openings in the shell of the Residence that degrade
its ability to achieve an interior CNEL rating of 45 dB or less when all doors and windows are
closed are prohibited unless access panels, pet doors, mail delivery drops, air - conditioning, or
other openings are designed to maintain the 45 dB CNEL (or less) standard in the room to which
they provide access
CONSTRUCTION METHODS IN THE 65 DB CNEL TO 70 DB CNEL NOISE ZONE
1208A.8.3 15 Exterior Walls- New walls that form the exterior portion of habitable rooms must
be constructed as follows
A Studs must be at least 4 inches in nominal depth.
Page 5 of 9
077
B Exterior finish must be stucco, minimum 7 /8-mch thickness, brick
veneer, masonry, or any siding material allowed by this code. Wood or metal siding must be
installed over %cinch solid sheathing
C Masonry walls with a surface weight of less than 40 pounds per
square foot will require an interior studwall that is finished with at least 5/8 -inch thick gypsum
wallboard or plaster
D Wall insulation must be at least R -11 glass fiber or mineral wool
and must be installed continuously throughout the stud space
E. Exterior solid sheathing must be covered with overlapping asphalt
felt
F. Interior wall finish must be at least 5/8 -inch thick gypsum
wallboard or plaster
1208A.8 3.16• Exterior Windows
A Openable Windows All openable windows in the exterior walls of
habitable rooms must have a laboratory sound transmission class rating of at least STC 35 dB
and must have an air infiltration rate of no more than 0 5 cubic feet per minute when tested
according to ASTM E -283
B Fixed Windows All fixed windows in the exterior walls of
habitable rooms must be at least 1/4 -inch thick and must be set in non - hardening glazing
materials.
C The total area of glazing in rooms used for sleeping must not
exceed 20% of the floor area
1208A 8.3 17 Exterior Doors
A Exterior hinged doors to habitable rooms that are directly exposed
to aircraft noise and are facing the source of the noise must be a door and edge seal assembly that
has a laboratory sound transmission class of at least STC 35 dB
B. Exterior hinged doors to habitable rooms that are not directly
exposed to aircraft noise and do not face the source of the noise must have a minimum STC
rating of 30 dB
C. Sliding glass doors in habitable rooms must have glass that is 1/4-
inch thick
Page 6 of 9
0 ?8
D Access doors from a garage to a habitable room must have an STC
rating of at least 30 dB
1208A 8 3 18 Roof/Ceiling Construction
A Roof rafters must have a minimum slope of 4.12 and must be
covered on their top surface with minimum '/2 -inch solid sheathing and any roof covering
allowed by this code
B. Attic insulation must be batt or blow -in glass fiber or mineral wool
with a minimum R -30 rating applied between the ceiling joists
C Attic ventilation must be
1 Gable vents or vents that penetrate the roof surface that are
fitted with transfer ducts at least 6 feet in length that are insulating flexible ducting or metal
ducts containing internal 1 -inch thick coated fiberglass sound absorbing duct liner. Each duct
must have a lined 90- degree bend in the duct so that there is no direct line of sight from the
exterior through the duct into the attic, or
2 Noise control louver vents, or
3 Eave vents that are located under the eave overhang
D Ceilings must be finished with gypsum board or plaster that is at
least 5/8 -inch thick.
E Skylights must penetrate the ceiling by means of a completely
enclosed light well that extends from the roof opening to the ceiling opening A secondary
openable glazing panel must be mounted at the ceiling line and must be glazed with at least 3/16 -
inch plastic, tempered or laminated glass The weather -side skylight must be any type that is
permitted by the Building Code
1208A 8 3 19 Floors. The floor of the lowest habitable rooms must be concrete slab on grade or
wood framed floors
1208A 8 3 20; Ventilation
A. A ventilation system must be provided that will provide at least the
minimum air circulation and fresh air supply requirements of this code in each habitable room
without opening any window, door or other opening to the exterior All concealed ductwork
must be insulated flexible glass fiber ducting that is at least 10 feet long between any two points
of connection
Page 7 of 9
0 '1 J
B. Kitchen cooktop vent hoods must be the non - ducted recirculating
type with no ducted connection to the exterior.
1208A 8 3 21 Fireplaces: Each fireplace must be fitted with a damper at the top of the chimney
that is operated from the firebox and must have glass doors across the front of the firebox
1208A 83 22. Wall and Ceiling Openings Openings in the shell of the Residence that degrade
its ability to achieve an interior CNEL rating of 45 dB or less when all doors and windows are
closed are prohibited Any access panels, pet doors, mail delivery drops, air - conditioning, or
other openings must be designed to maintain the 45 dB CNEL or less standard in the room to
which they provide access."
SECTION 3 CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTION The City
Council determines that this ordinance is exempt from review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and
the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq , the
"State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an
existing code of construction- related regulations and specification of procedures related thereto
and will not have the effect of deleting or substantially changing any regulatory standards or
findings required therefor. This ordinance, therefore, is an action being taken for enhanced
protection of the environment and that does not have the potential to cause significant effects on
the environment
SECTION 4 SAVINGS CLAUSE. Repeal of any provision of the ESMC or any other city
ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude
prosecution and imposition of penalties for any violation occurring before, this Ordinance's
effective date Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance
SECTION 5. SEVERABILITY If any part of this Ordinance or its application is deemed
invalid by a court of competent jurisdiction, the city council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable
SECTION 6 VALIDITY OF PREVIOUS CODE SECTIONS. If this the entire Ordinance or
its application is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or
other the city ordinance by this Ordinance will be rendered void and cause such ESMC provision
or other the city ordinance to remain in full force and effect for all purposes
SECTION 7 EFFECTIVE DATE This Ordinance will take effect on the 31" day following its
final passage and adoption
Page 8 of 9
Uvo
PASSED AND ADOPTED this _ day of , 2006.
ATTEST
Cindy Mortesen
City Clerk
APPROVED AS TO FORM
MARK HENSLEY, CITY ATTORNEY
Karl H Berger
Assistant City Attorney
Kelly McDowell,
Mayor
Page 9 of 9
081
EL SEGUNDO CITY COUNCIL MEETING DATE April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING- Consent Agenda
AGENDA DESCRIPTION,
Consideration and possible action regarding approval of a $7,450,000 letter agreement from
the City of Los Angeles, Department of Airports (LAWA) to be used for the Residential Sound
Insulation (RSI) Program (Fiscal impact $7,450,000 revenue)
RECOMMENDED COUNCIL ACTION:
1) City Council accept the City of Los Angeles, Department of Airports (LAWA) Letter
Agreement for $7,450,000, 2) Authorize the Mayor to execute the Letter Agreement, 3)
Approve appropriation and estimated revenue for $7,450,000, and /or 4) Alternatively, discuss
and take other action related to this item
BACKGROUND & DISCUSSION,
As the City Council is aware, the City of El Segundo signed a settlement agreement with the
City of Los Angeles, along with other parties, on February 16, 2006 in which the City of Los
Angeles agreed to provide additional funding to the City of El Segundo for its Residential
Sound Insulation (RSI) Program The funding provided under that agreement is subject to the
City of Los Angeles, Department of Airports' (LAWA) formal grant application process The
attached letter agreement is part of that process
The attached letter agreement is consistent with the terms and conditions of the FAA grant
funding which the City has received for many years, and staff recommends that City Council
accept the letter agreement
ATTACHED SUPPORTING DOCUMENTS-
1 Letter Agreement and supporting documents
2 Los Angeles World Airports Resolution No 21481
3 City of El Segundo Grant Implementation Plan (GIP 1)
4 Residential Sound Insulation Program — Program Budget for 2006
5 Residential Sound Insulation Program Map
6 Lists for Groups 5, 6, 7, 8, 9, 10 and "The Waiting List"
FISCAL IMPACT: $7,450,000 to be received in RSI Grant Funds
Operating Budget.
Amount Requested.
Account Number- Account number to be assigned
Project Phase.
Appropriation Required: X Yes _ No
Seimone Junis, Director of Planning and Build
DATE: >)
Manager Q
C7
City of Los Angeles
Executive Director
Los Angeles World Airports
One World Way
Los Angeles, CA 90045
Attn Soundproofing Program
LETTER AGREEMENT
RESIDENTIAL SOUND INSULATION (RSI)
CITY OF EL SEGUNDO
On , 2006 by Resolution No.
applicable provisions of Resolution No. 22867 and pursuant to Resolution No. 21481,
the Board of Airport Commissioners (BOAC) authorized the City of Los Angeles,
Department of Airports (LAWA), to provide funds, in the total sum of $7,450,000
(hereinafter referred to as LAWA grant amount or funds), to the City of El Segundo for
implementation of the FAA - approved LAX Part 150 residential sound insulation project
LAWA's grant amount is to partially match Federal Aviation Administration (FAA) Grant
Agreement Nos. AIP 3 -06- 0139 -20, AIP 3- 06-0139 -25, AIP 3- 06-0139 -26 and AIP 3-
06 -0139 -32, in the total sum of $6,300,000 (hereinafter referred to as the FAA grant or
funds) The provisions of this Letter Agreement shall apply to all LAWA funds and all
FAA grant funds matched by LAWA funds All parcels proposed for mitigation pursuant
to this Grant Implementation Plan (GIP 1) and Letter Agreement (Agreement) shall
meet all LAWA eligibility requirements set forth in this Letter Agreement This Letter
Agreement does not in any way modify the Stipulated Settlement Agreement adopted
by the BOAC as set forth in Resolution No 22867
City of El Segundo will comply with, or ensure compliance with all of the terms
and conditions in this Letter Agreement upon the transfer to City of El Segundo of the
LAWA grant amount. LAWA has stipulated that such grant amount shall be transferred
upon the City of El Segundo's submittal of five (5) fully executed copies of this Letter
Agreement and enactment and certification of the ordinance as set forth in Section 15
below
City of El Segundo will comply with BOAC Resolution No
applicable provisions of Resolution No 22867 and Resolution No 21481, as
modified by Resolution 22867, and all FAA Grant or other requirements and
guidelines pertaining to this project City of El Segundo will further comply with
any relevant and more restrictive land use mitigation program or sound
insulation requirements or guidelines established by the State of California
pursuant to the Noise Standards found in Title 21, Subchapter 6 of the
California Administrative Code (California Airport Noise Standards) or in the
California Noise Insulation Standards found in Title 24, Chapter 12, Section
1208A of the State Building Code, or as otherwise set forth herein Whenever
there is a conflict, LAWA will determine, in consultation with City of El Segundo
232268 v 4 1 (J83
and all concerned parties, which requirements or guidelines pertain to the
project.
2. City of Et Segundo has submitted to LAWA signed copies of the FAA Grant
Agreement(s) and copies of the FAA Grant Application(s) supporting the FAA
grant(s), which are attached hereto and incorporated herein
In undertaking sound insulation projects, City of El Segundo acknowledges
LAWA's technical and oversight responsibilities under the California Airport
Noise Standards and its auditing responsibilities as a grant issuing agency City
of El Segundo will work cooperatively and in good faith with LAWA in
performing and documenting its work in furtherance of this Agreement and in
support of LAWA's responsibilities. If City of El Segundo has not met the
conditions and requirements established herein, LAWA may take any of the
following actions (1) upon due notice, City of El Segundo will refund to LAWA
the funds that City of El Segundo has already received under this Letter
Agreement, (2) LAWA will withhold additional funds under the grant, and /or
(3) City of El Segundo will become ineligible for future funds
4. City of El Segundo will ensure the timely preparation and submittal of all
documents required by LAWA. Where documents required by this Agreement
are prepared for and submitted for LAWA's approval after execution of this
Agreement, or required to be periodically updated, resubmitted and approved
by LAWA after execution of this Agreement, but such documents are not
submitted by the required dates and have become past due, City of El Segundo
agrees to suspend expenditure of all moneys transferred by this Agreement
until all such past due documents are submitted to and approved by LAWA,
excepting only expenditures necessary to prepare or update the past due
documents.
Pursuant to the February 16, 2006 Stipulated Settlement Agreement, except as
provided below, LAWA shall not require the dedication of avigation easements,
noise easements, easements of right -of -way, or any other easements
(collectively "easements ") in return for funding of, or participation in, the
residential acoustical treatment portion of LAWA's Airport Noise Mitigation
Program. Where applicable sections of the California Airport Noise Standards
(Cal Code Regs. tit 21, section 5000 et seq.) deem acoustical treatments
alone insufficient to convert residential land uses to compatibility with airport
operations, the following conditions apply. (1) In the case of residences
constructed on or after January 1, 1989, LAWA may require the dedication of an
easement in return for acoustical treatment funding from LAWA; (2) In the case
of residences constructed before January 1, 1989 exposed to a noise level of
75 dB CNEL or above, and having an exterior normally cognizable private
habitable area such as a backyard, patio or balcony, LAWA may condition the
provision of acoustical treatment funding from LAWA on the property owner's
agreement to LAWA's acquisition of an easement for Fair Market Value if the
owner of property failing in one of the two above -listed categories applies to the
City of El Segundo for residential sound insulation, the City of El Segundo shall
use LAWA grant funds for such insulation only if LAWA and/or the property
owner presents to the City of El Segundo documentary evidence that the
property owner has committed to dedicate a noise easement to LAWA prior to
232268 v.4 2 084
commencing construction of the sound insulation. The noise easement to be
dedicated will be in substantially the form of Sample Noise Easement attached
to the Stipulated Settlement approved by BOAC Resolution No. 22867, or
another form of easement mutually agreed to by LAWA and the property owner
6. City of El Segundo will submit a Title 21 Compliance Certificate for each eligible
incompatible property that it sound insulates with LAWA and/or FAA funds. City
of El Segundo will ensure that Title 21 Compliance Certificates provided for
herein are prepared in a form as required by LAWA,
7. Any funds, and interest thereon, remaining from LAWA grant amount after
completion of the incompatible sound insulation project will be refunded to
LAWA or will be reinvested in a subsequent approved Part 150 incompatible
sound insulation project pursuant to such instructions as LAWA may issue
8 City of El Segundo will provide LAWA with all pertinent information to prepare
and maintain an airport incompatible land use program plan (hereinafter
referred to as the Aircraft Noise Mitigation Plan or the ANMP) in compliance
with guidelines developed and maintained by LAWA. The ANMP will set forth in
narrative and graphic form LAWA's objectives, priorities, and program
requirements, and City of El Segundo's mitigation actions, and time schedule to
bnng ail eligible incompatible land use within its jurisdiction into compliance with
the Califomia Airport Noise Standards. The ANMP will be comprehensive in
that it will include all proposed mitigation strategies including both sound
insulation and acquisitioMrecycle programs
City of El Segundo will update the ANMP information at least annually no later
than March 1 each year, with the next update due to LAWA March 1, 2007. The
ANMP information will include City of El Segundo's progress in terms of number
of dwelling units sound insulated, cost estimates and other program elements
that are pertinent to achieving total compliance with the Airport Noise
Standards. The ANMP information will describe the number of Noise
Easements (and other Easements mutually agreed to by LAWA and the
property owner, if any) that obtained for properties that require an easement to
be sound insulated, and the process for issuing a Title 21 Compliance
Certificate for all properties to be sound insulated. Such data will cover the
impact area within LAWA's Fourth Quarter 1992 annual 65 dB Community
Noise Equivalent Level (CNEL) noise contour and the FAA-approved Part 150
65 dB CNEL noise contour.
City of El Segundo has prepared the required project implementation plan
(hereinafter referred to as the Grant Implementation Plan or GIP 1) for
properties to be sound insulated with the combined FAA and LAWA funds
covered by this Agreement The GIP 1 was prepared in compliance with
guidelines developed and maintained by LAWA, is in narrative and graphic form
and specifies priorities, and describes how they were set, mitigation measures
to be taken, time schedules, estimated costs (including an estimated total cost
breakdown for each dwelling unit), and other pertinent project elements The
GIP 1 sets forth a prioritized schedule to be followed that ensures that
incompatible sound insulation will be systematically offered to the owner(s) of
232268 v 4 3 085
each eligible property in accordance with the program and project priorities set
forth under Section 10, below
10 City of EI Segundo recognizes that it is LAWA's intent to achieve compliance
with the California Airport Noise Standards as quickly, efficiently and cost
effectively as possible. In pursuing this objective, it is LAWA's intent that land
use mitigation programs be prioritized so that incompatible properties that will
continue to remain in the Airport noise impact area the longest, that are within
the highest noise zones, and that are not projected for early conversion or
redevelopment through normal market forces, should receive the highest priority
for LAWA funds.
11. City of El Segundo recognizes that it is LAWA's objective to establish a
systematic and, to the extent possible, uniform computerized record keeping
system for all projects funded or partially funded by LAWA. City of El Segundo
will work cooperatively with and assist LAWA in establishing and maintaining
such a system.
12 City of El Segundo will provide LAWA with up-to -date land use information for
the areas described in the Aircraft Noise Mitigation Plan; this update of land use
information documenting the progress of the mitigation program will be provided
in a format as specified by LAWA
13 In further cooperating with maintenance of a unified system of records, City of El
Segundo will prepare any and all maps included in any document required or
submitted pursuant to this Agreement so as to conform to LAWA specified
format.
14. in the event the required documents are not submitted to LAWA as provided by
this Agreement, City of El Segundo will limit, until such documents are
submitted and approved by LAWA, the expenditure of LAWA funds to the
preparation of said documents and to project preparatory work that is exclusive
of actual constriction costs described in Section 16, below.
15 BOAC Resolution No 21481 provides at paragraph 8 that "Funding under this
policy will be conditional on the sponsoring local jurisdiction having adopted
local building code regulations and a specific plan and/or other necessary
regulations to ensure that all new residential structures and all added or
expanded habitable rooms with any modified or reconstructed residential
structure achieve an interior CNEL of at least 45 dB." LAWA shall release the
grant funding described in this Agreement when City of El Segundo has
adopted an ordinance satisfying this requirement, and as otherwise provided in
this Agreement
16 In undertaking and documenting incompatible Residential Sound insulation
(RSI) projects, City of El Segundo will ensure and will document that
approximately 80% of LAWA grant funds are allocated to actual construction
costs, including all required building permits City of El Segundo veil ensure that
non - construction planning, engineering, design, noise measurement and
administrative overhead costs (undertaken by either or both City of El
Segundo's staff or consultants) will be approximately 20% of total project cost
232268 v 4 4 tj p
LAWA grant funds may be used only for materials and activities that are also
eligible for purchase with FAA grant funds and are subject to the same
limitations imposed on the use of the FAA grant funds. City of El Segundo will
obtain spec written authorization from LAWA before deviating from any of
these funding criteria All such actual costs, calculations, and deviations, if any,
shall be documented in the final Grant Report for the Project
17 7o the maximum extent possible, City of El Segundo will, in conducting RSI
projects, conform to the recommendations set forth in LAWNs Design Guide for
Residential Sound Insulation projects in the vicinity of LAWA airports as such
document may be updated from time to time. City of El Segundo will obtain
written approval from LAWA before approving any changes or deviations from
such Design Guide recommendations. All such deviations will be documented
in the Final Grant Report for the project.
18. In undertaking RSI projects, City of El Segundo will normally utilize the Fourth
Quarter 1992 65 dB CNEL noise contour map (criterion noise contour map) for
the Airport, prepared by LAWA pursuant to the California Airport Noise
Standards, and the FAA - approved Part 150 65 dB noise contour to determine
the required interior noise level criterion and to select the necessary type of
sound insulation materials and installation measures and requirements
specified in LAWRs design guide to achieve the interior noise level criterion for
each budding to be sound insulated, unless, however, the predicted future
CNEL (zone) level for the property exceeds the criterion contour map level in
which case the future level should be used in the design of the sound insulation
measures. City of El Segundo unit obtain written approval from LAWA prior to
any deviation from the use of this criterion CNEL noise contour map, and the
FAA - approved Part 150 65 dB noise contour map, normally as part of Aircraft
Noise Mitigation Plan approval
19. In undertaking RSI projects, City of El Segundo will not use and will not
authorize the use of LAWA funds to remedy building or safety code violations,
to bring the property into compliance with current building or safety codes, to
repair seismic or other pre - existing damage, or to change the general size,
layout or aesthetic properties of the budding other than those changes directly
incidental to the installation of the sound insulation materials
20 In undertaking RSI projects, City of El Segundo will provide for a random
sample of pre- and post - construction noise testing for a not -to -exceed 10 °!0 of
the total number of affected units, except that City of El Segundo contracts
existing on the date this Letter Agreement is approved by the BOAC may
provide for a random sample of pre- and post - construction noise testing for a
not -to -exceed 20%, of the total number of affected units A post - construction
noise audit, when conducted, will document the results of the project and
whether or not the California Airport Noise Standards objective of 45 dB interior
CNEL is achieved in each habitable room. Such tests and audit will be
documented in the Grant Report for each project.
21 In undertaking RSI projects, City of El Segundo will utilize the following definition
when determining the eligibility of habitable rooms and spaces within an eligible
building. Habitable space (room) is space in a residence for living, sleeping,
232268 v 4 5 0 8 r
eating or cooking Bathrooms, toilet compartments, closets, halls, storage or
utility space, garages and similar areas are not considered habitable space. All
habitable rooms within a building are to be sound insulated
Elements of sound insulation, such as replacement windows or exterior doors,
may be considered for application to non - habitable space rf their omission
would be detrimental to meeting sound insulation objectives in adjacent
habitable spaces. This will nonnally be limited to entrance hallways, bathrooms,
and to interior doors connecting the main residence with garage spaces.
Garage and utility room exterior doors and windows are not eligible for
treatment City of El Segundo will submit any application of sound insulation
elements to non - habitable space to LAWA for approval prior to FAA review and
approval of the plans and specifications for sound insulating buildings within the
project
22 At the time of initial enrollment of each building owner (the Owner) in an RSI
project, and prior to conducting noise testing or the preparation of sound
insulation plans for the building(s), City of EI Segundo will require the Owner to
sign an agreement authorizing the installation of sound insulation and any FAA
prescribed agreements, that may exist, to maintain the sound insulation
remedies (e.g., windows, doors, ventilation, attic insulation, etc.) in a state of
repair consistent with their use for sound insulation
23 At the time of final enrollment of the Owner in an RSI project, and prior to
ordering the sound insulation materials for the property, City of El Segundo will
afford the Owner an opportunity to review the sound insulation plans for the
building(s) and will require the Owner to sign LAWA approved Authorization to
Proceed. City of El Segundo will issue Title 21 Compliance Certificates for
incompatible properties that are to be sound insulated Such Title 21
Compliance Certificates will be signed by an authorized representative of City of
El Segundo and submitted to LAWA.
24. In undertaking LAWA funded projects, City of El Segundo will conduct progress
meetings with LAWA staff, and will provide progress reports on an as needed
basis setting forth information required by LAWA in a format established by
LAWA
25 Within 60 days of completion of the project(s) funded under this Letter
Agreement, and in accordance with guidelines developed and maintained by
LAWA, City of El Segundo will prepare and submit two (2) copies of a final
Grant Report for the project to LAWA showing the results of the project, the
allocation of actual sound insulation (censtrucrfwn/non- construction)
expenditures (both LAWA and FAA) among the individual project properties, a
listing of all Title 21 Compliance Certificates issued, and the total allocation, in
detail satisfactory to LAWA, of actual expenses (both LAWA and FAA) by
project category and sub - category. a g., for project planning, project evaluation
and design, project construction, and project administration. All general
administrative overhead expenses will be detailed separately from construction -
related administrative expenses. The Grant Report will contain an explicit
comparison between the estimated total cost breakdown that was submitted in
the project GIP 1 and the actual total cost for construction for each dwelling unit
232268 v 4 6 088
26 City of EI Segundo shall also complete an annual accounting report and audit
prepared by a Certified Public Accounting (CPA) firm for the project.
27 In implementing this sound insulation program City of Et Segundo all utilize
an accounting system that will comply with generally accepted government
auditing standards (GALAS), as fully described in the United States
Government, General Accounting Office publication yellow book standards
This standard includes, but is not limited to, the following accounting system,
audit, and record keeping requirements-
A. It shall keep all project accounts and records which fully disclose
the amount and disposition by the recipient of the proceeds of the
grant, the total cost of the project in connection with which the
grant is given or used, and the amount and nature of that portion
of the cost of the project supplied by other sources, the amount
and disposition of any interest earned on LAWA funds, and such
other financial records pertinent to the project The accounts and
records shall be kept in accordance with an accounting system
that will facilitate an effective audit in accordance with ail State and
Federal laws, regulations, and requirements.
B It shall make available to the Controller of the City of Los Angeles
and the Executive Director of LAWA, or any of their duly
authonzed representatives, for the purpose of audit and
examination, any books, documents, papers, and records of the
City of El Segundo that are pertinent to the grant. The Controller of
the City of Los Angeles or the Executive Director of LAWA may
require that an appropriate audit be conducted by the City of El
Segundo In any case in which an independent audit is made of
the accounts of the City of El Segundo relating to the disposition of
the proceeds of this grant, or relating to the project with which the
grant was given or used, it shall file a certified copy of such audit
w@h the Controller of the City of Los Angeles and the Executive
Director of LAWA not later than 6 months following the close of the
fiscal year for which the audit was made.
1/111
run
rim
Inn
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rim
/fill
232268 v 4 7
F-57 r.
APPROVED AS TO FORM
City Attorney — City of El Segundo
ATTEST
By
(Signature)
(Printed Name)
(Title)
Rockard J Delgadillo, City Attorney
City of Los Angeles
APPROVED AS TO FORM
By
Assistant/Deputy City Attorney
City of Los Angeles
Date
CITY OF EL SEGUNDO
by
(Signature)
(Printed Name)
(idle)
CITY OF LOS ANGELES
by
Executive Director
Los Angeles World Airports
(Printed Name)
232268v 4 8 0 j 0
Board Elie
Los Angeles World Airports Noi.7. 2013
RESOLUTION NO 21481
WHEREAS, on recommendation of Management, there was presented for approval, the Land
Use Mitigation Program (LUMP) supplemental funding policy; and
WHEREAS, the State of California has adopted the California Airport Noise Standards under
Title 21, Subchapter 6 of the California Code of Regulations (CCR's) that established a
regulatory framework within which airports can work to reduce, prevent and eliminate
incompatible land uses (defined by the State under Title 21, Subchapter 6, Article 1, Section
5014 of the CCR) within their off - airport noise impact boundaries, and
WHEREAS, the Federal Aviation Administration (FAA) has also established, under Federal
Aviation Regulations (FAR) Part 150, an airport noise compatibility and funding program (NCP)
which enables local jurisdictions having incompatible land use within an airport noise Impact
ux
area to apply for FAA grants to Implement approved noise mitigation programs aimed at
Ontario
converting Incompatible land use to compatible land use within the noise impact area, and
further, the FAA has enabled LAWA to charge airlines a "passenger facility charge" (PFC) that
Van Npye
may be used to fund airport noise mitigation, and
Palmdale
WHEREAS, the Board and the FAA have approved Part 150 NCP's at LAX and ONT, which
City of Lot Angeles
include, and make eligible for FAA funding, land use mitigation projects including State- and
J Rwman
Mayo,
Mayor
FAA- defined incompatible land uses within the Cities of Los Angeles, Inglewood, El Segundo
and Ontario, and unincorporated Los Angeles; and
Board of Airport
Commlealonen
WHEREAS, the Board, as a result of these State and Federal requirements and programs, and
John J Agoll
President
in order to comply with the California Airport Noise Standards requirements through adoption of
Mark E Schaffer
a comprehensive airport land use mitigation funding policy, adopted Resolution No. 15844, on
I Vice President
May 20, 1987, and the following amendments to the program Resolution No 17656 on June
Lee Kanon Alpert
26, 1991, Resolution No. 18062 on May 27, 1992, Resolution No 19357 on November 21,
Miguel Contreras
Christopher Pak
1995, and Resolution No 20007 on October 21, 1997, and
Cheryl K Pett ersen
Warren W Valdry
WHEREAS, this amended Supplemental Funding Policy allows greater flexibility in pnontizmg
Executive ti Kennard
Executive ennardr
geographically distinct sound insulation protect areas, removes budgetary constraints where
possible, changes specific submittal timeframes for reporting requirements to provide Los
Angeles World Airports (LAWA) greater flexibility in monitoring the use of the grant funds, and
provides for revocation and return of funds in the event that the jurisdiction fails to adhere to
conditions as required by LAWA, and
WHEREAS, elements of this amended LAWA Airport Noise Land Use Mitigation Supplemental
Funding Policy (SFP) are as follows:
1 Subject to funding availability and LAWA's budgetary process, needed funds will be
made available each year as a contribution to supplement any FAA approved grant
received by the parties to the LAX Part 150 NCP to achieve land use compatibility as
set forth in the California Airport Noise Standards.
2. Subject to funding availability and LAWA's budgetary process, needed funds will be
made available each year as a contribution to supplement any FAA approved grant
received by the City of Ontario under the ONT Part 150 NCP to achieve land use
compatibility as set forth in the California Airport Noise Standards
3 Subject to funding availability and LAWA's budgetary process, needed funds will be
made available each year to sponsor sound insulation projects at Van Nuys Airport
(VNY) to achieve land use compatibility as set forth in the California Airport Noise
Standards
{ ^) 1
91
1 World
Way PO Box 92216 Los Angeles California —Q09 2210 eieprone 310 646 5252 Facsimile 310 646 0523 Internet .,xw —,i org `�
Resolution No. 21481 -2-
4. LAWA funds provided under this Resolution may be used by the local jurisdiction as its
local share contribution to an FAA approved grant
5 Vnrecnrtted Airport Revenue funds remaining at the end of a year will not be available
the following year
6 Notwthstandmg items 1 through 5 above, additional LAWA funds may be made
available during any year to eligible local jurisdictions in amounts that exceed the
specified annual LAWA allocations and /or exceed FAA grant monies received by the
local jurisdictions. Such additional funds may be used for eligible sound insulation or
property acquisition projects
7. No LAWA funds will be made available under this Resolution unless LAWA receives an
avigaton easement over properties acquired, redeveloped or sound insulated with
LAWA funds and FAA grant funds. The easements shall be filed and/or recorded and
processed in a manner and be in a form acceptable to the Crty Attorney of Los
Angeles If the City of Los Angeles has obtained an awgation easement over any
residential property that has not been sound insulated to achieve or attempt to achieve
an interior CNEL of at least 45 dB in all habitable rooms within the structure, LAWA
may allow the expenditure of public funds to achieve or attempt to achieve the 45 dB
standard in any habitable room within the structure, provided that any existing avigation
easement is replaced and, in the case where a homeowner who received the funds is
still the legal owner of the property, settlement funds are contributed towards the
overall cost of soundproofing.
Funding under this policy will be conditional on the sponsoring local jurisdiction having
adopted local budding code regulations and a specific plan and/or other necessary
regulations to ensure that all new residential structures and all added or expanded
habitable rooms with any modfied or reconstructed residential structure achieve an
interior CNEL of at least 45 dB
In the event LAWA does not provide a grant to a jurisdiction for any particular Fiscal
Year, LAWA will provide funds to the jurisdiction in an amount not to exceed 5% of the
last annual average grant amount the jurisdiction has previously received, to cover the
administrative program expenses of the jurisdiction Implementation of this section is
subject to performance criteria to be established by LAWA.
10 In providing LAWA funds to local jurisdictions, d is the intent of this Resolution to
achieve systematic compliance with the California Airport Noise Standards as
quickly, efficiently and cost effectively as possible
In order to accommodate the impacted jurisdictions' expressed desire for flexibility in
pnontizmg sound insulation project areas, and at their request, LAWA approves the
following devrabon. A jurisdiction with multiple distinct impacted areas may, at its
own discretion, use the funds to sound insulate eligible properties in distinct
geographical areas that are not the areas most impacted by noise and are not the
highest prioritized areas using the default prioritization methodologies established
below. Such distinct impacted areas, if any, must be clearly defined in the
junsdiction's approved Aircraft Noise Mitigation Program and identified in the
project's implementation plan
Properties will be selected, prioritized and determined to be land use compatible
according to the following cnteria and procedures
0 92
Resolution No. 21481 3-
A For properties to be sound insulated:
The property is within 65 dB CNEL noise contour designate! by LAWA,
or within the FAA approved Part 150, 65 dB contour for the Airport;
All incompatible properties within the noise contour that have been
mitigated must be deemed to be land use compatible through the
issuance by the sponsoring local jurisdiction of a written statement, in a
form approved by LAWA and the Division of Aeronautics of the State
Department of Transportation, certifying that the property is land use
compatible under the California Airport Noise Standards and Identifying
the reason therefor;
Properties whose owners had previously declined to participate but
have since reconsidered, and new owners who wish to participate but
the previous owner declined to participate, will remain eligible until this
Noise Compatibility Program has been completed;
B For properties to be acquired:
1 The property is within 65 dB CNEL noise contour designated by LAWA,
or within the FAA approved Part 150, 65 dB contour for the Airport,
2. The property's selection for acquisition is consistent with the priority
established in the sponsoring local jurisdiction's adopted residential
acquisition /recycling program;
3. The sponsoring local jurisdiction shall issue a written statement, in a
form approved by LAWA and the division of Aeronautics of the State
Department of Transportation, certifying that the property the sponsor
acquired is land use compatible under the California Airport Noise
Standards and identifying the reason therefor.
11 LAWA may, in implementing this Resolution and related State and Federal
requirements, establish reasonable pnontres, conditions, procedures, reporting and
compliance documentation, and data automaton requirements
As part of these conditions, the jurisdiction may be required to submit annual
program planning documents, progress reports, and expenditure plans and reports
for each grant These documents will be prepared in accordance with guidelines
established by LAWA, and will be subject to LAWA approval. In addition, prior to
receipt or expenditure of any funds granted to the jurisdiction under this Resolution,
the jurisdiction must execute a Letter Agreement prepared by LAWA A separate
Letter Agreement will be prepared for each grant. The Letter Agreement will
establish the jurisdiction's commitment to conduct its program in accordance with
approved implementation plan, and it will contain any additional terms and conditions
for a specific grant The jurisdiction will be required to follow the prescribed
procedures and requirements as stated in the Letter Agreement. Description of
these specific requirements in no way limits LAWA's authority to establish additional
reasonable requirements as described in the above paragraph. If this Resolution
and its resultant requirements are not complied with, then LAWA may determine that
any or all of the following will apply. (1) the funds previously forwarded to the local
jurisdiction will be refunded to LAWA upon due notice; (2) the local jurisdiction will
not receive any more funds under the approved grant, and/or, (3) the local
jurisdiction will become ineligible for future LAWA grants, and
093
l Resolution No 21481 -4-
WHEREAS, it is not the intention of this Resolution to necessarily limit expenditures of funds
for LAWA sponsored residential sound insulation or property acquisition projects With
regard to the location of any structures to be sound insulated or acquired by separate funds
provided by LAWA, referenced location will be determined after consultation with local
jurisdictions, and
WHEREAS, this action, as a continuing administrative activity, is exempt from the
requirements of +he California Environmental Quality Act as provided by Article III, Section
2 f of the Los Angeles City CEQA Guidelines; and
WHEREAS, actions taken on this item by the Board of Airport Commissioners will become
final pursuant to the provisions of Los Angeles City Charter Section 245;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Airport Commissioners
determined that this action is exempt from the California Environmental Quality Act
requirements, adopted the Staff Report, approved a new policy to define and fund a program
to achieve land use compatibility at LAWA Airports in accordance with State, Federal, and
City requirements, and rescission of Resolution No 20007
M
I hereby certify that the foregoing is
a true and correct copy of Resolution
No. 21481 adopted by the Board of
Airport Commissioners at a special
meeting held Thursday, July 19, 2001
Sandra J. Miller - Secretary
BOARD OF AIRPORT COMMISSIONERS
091-1#
City of El Segundo Grant Implementation Plan (GIP 1)
The City of El Segundo has prepared this Grant Implementation Plan (GIP 1) for
funding from Los Angeles World Airports (LAWA) in furtherance of terms of the
stipulated settlement between the parties, which is dated February 16, 2006 The
City of El Segundo will use GIP 1 grant funds received from LAWA to continue,
expand and accelerate As existing Residential Sound Insulation Program, which is
an FAA- approved program based upon the Part 150 for LAX
In the past, the City of El Segundo's Residential Sound Insulation Program has
been successful and has met with FAA approval To date, the RSI Program has
completed construction on four (4) groups of homes totaling 251 residences within
the City's jurisdiction and the approved 65 dB Part 150 contour In recent year, the
City was able to accelerate its program to a pace of 100 homes per year, based
solely on FAA grant money and matching payments from property owners
Therefore, it is anticipated that the residential sound insulation funding provided for
in the stipulated settlement will eventually enable the City's program to further
accelerate and successfully treat approximately 300 properties annually
In addition to GIP 1 funds, EI Segundo has obtained Federal Aviation
Administration (FAA) Grant Agreement Nos AIP 3 -06- 0139 -20, AIP 3 -06- 0139 -25,
AIP 3 -06- 0139 -26 and AIP 3 -06- 0139 -32, in the total sum of $6,300,000 The
$7,450,000 in GIP 1 funds will be used in part to match those FAA funds Only after
available FAA funds are exhausted does the City anticipate using LAWA funds to
cover 100% of the cost of treating residences Based on past program experience
and current projections, the City of El Segundo anticipates an average of cost of
$41,500 per dwelling unit treated under GIP 1 With help from the GIP 1 funding,
the City of El Segundo anticipates that it will be able to treat 300 homes
095
Residential Sound Insulation Program
Program Budget for 2006
Proposedtotal revenues .................................... ............................... ....................$13,750,000
EXPENDITURES
Administrative Expense I I 1 $450,000
Architectural / Engineering .............. ............................... $1,600,000
Project inspection fees (Construction Monitoring for grant compliance) $200,000
Construction and project improvement costs $10,200,000
Proposed total expenditures ............................. ............................... ....................$12,450,000
Estimated cost per Single Family Dwelling
REVENUES
LAWA funding
$7,450,000
AIP grant funding (FAA)
$6,300,000
AIP 3 -06- 0139 -20
$1,300,000
AIP 3 -06- 0139 -25
$1,000,000
AIP 3 -06- 0139 -26
$2,000,000
AIP 3 -06- 0139 -32
$2,000,000
Proposedtotal revenues .................................... ............................... ....................$13,750,000
EXPENDITURES
Administrative Expense I I 1 $450,000
Architectural / Engineering .............. ............................... $1,600,000
Project inspection fees (Construction Monitoring for grant compliance) $200,000
Construction and project improvement costs $10,200,000
Proposed total expenditures ............................. ............................... ....................$12,450,000
Estimated cost per Single Family Dwelling
1 $45,067
Administrative .
$1,500
Architectural / Engineering
$5,900
Project Inspection
$667
Construction. ..
$37,000
Estimated cost per Multi- Family Dwelling $28,367
Administrative I 1 $1,500
Architectural / Engineering $5,200
Project Inspection $667
Construction $21,000
At an estimated average of $41,500 per dwelling, it is anticipated that approximately
300 dwellings can be treated in the first 12 months of the revised RSI Program.
0 9 P,
* * * See attachments for addresses for each Group
097
# of Dwellings
Group 5
31
Group 6
36
Group 7
21
Group 8
24
Group 9
25
Group 10
25
Group 11
25
Group 12
25
Group 13
25
Group 14
25
Group 15
25
Group 16
13
* * * See attachments for addresses for each Group
097
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City of El Segundo
Residential Sound Insulation Program
"The Waiting List" (Applications prior to December 1, 2005)
12
216 East Imperial Avenue
Monte Un
13
513 West Maple Avenue
Michael E & Mar ie A Randall
14
658 & 660 West Walnut Avenue
Terrin Adair
15
837 Virginia Street
Steve Romero
16
222 West Walnut Avenue
Gordon G &Kimberly S Vasquez
17
729 West Oak Avenue
Mason D & Julie Williams
18
328 East Walnut Avenue
Keith E & Mar ie J Lynch
19
945 Pepper Street #312
Jose & Melissa J Martinez
20
521 East Walnut Avenue
Gladys M DeWolf
21
945 Pepper Street #112
Glad s M DeWolf
22
201 West Sycamore Avenue
Bnan C Powell & C nthia A Heisler
23
J539 East Walnut Avenue #B
Melanie E Peterson
24
1508 West Acacia Avenue
James W & Norma O Jamieson
Page 1 of 5 2/10/2006
10 5
City of El Segundo
Residential Sound Insulation Program
"The Waiting List" (Applications prior to December 1, 2005)
51
525 Hillcrest Street
413. 101 -5008
NEW OWNER
52
909 East Walnut Avenue
413- 303 -0003
Jack B & M un -Ja Ashworth
53
831 Bungalow Dnve
413. 302 -8011
James D Morell
54
303 West Maple Avenue
413- 201 -2016
Javad Falah
55
1210 East Acacia Avenue
413- 901 -0006
Andrew B & Connie Steinberg
56
617 Loma Vista Street
413- 100 -7029
NEW OWNER
57
415 West Palm Avenue
413 - 200 -7010
Christy J Anderson
58
617 Whiting Street
413- 600 -1017
Leroy E & Donna L Hooper
59
824 Maryland Street
413- 302 -8020
John M & Caroline M Slrachan
60
537 East Maple Avenue
413- 301 -1018
Dennis & Pamela Duffy
61
747 Maryland Street
413- 302 -4004
James P & Ella S Walsh
62
205 East Maple Avenue
413 - 202 -4005
Paula A Rasmussen
63
750 Loma Vista Street
413- 200 -5016
Steve K Mossman
64
1201 East Maple Avenue
413- 901 -3045
Robert A & Takako S Joice
65
747 Virginia Street
413 - 200 -6004
Douglas R Frankenber er & Annika E Nord
66
725 West Pine Avenue
413 - 101 -5036
Michael R & Joan C Chandler
67
748 Center Street
William D & Jean R Bus
68
224 West Maple Avenue
413- 201 -0001
Darvin L & Susan W Weston
69
201 West Maple Avenue
413 - 201 -3016
Irene McLean Turner
70
724 Hillcrest Street
413 - 100 -6001
Pauline F Emi h
71
417 West Palm Avenue
413 - 200 -7011
Lewis D &Kelley A Hill
72
1009 East Walnut Avenue
Richard W & Dolores L Peterson
73
1213 East Walnut Avenue
Richard W & Dolores L Peterson
74
1418 East Walnut Avenue
Alexander O Macintosh
75
808 McCarthy Court
Christine D Cummings
76
804 McCarthy Court
Caroline P Bruner
77
1123 East Acacia Avenue
413- 901 -1007
Sarah A Strohbusch
78
747 Sheldon Street
Patrick & Debra Taylor
79
612 West Oak Avenue
A Bernard
80
821 Lomita Street
-Gregory
George H &Betty L Drozd
81
533 East Maple Avenue
Terry Sue Aikens
82
721 West Pine Avenue
Debbie L Anderson
83
719 Hillcrest Street
Daniel J & Soma L Prines
84
1217 East Sycamore Avenue
Eric S & Nesto B S nadinos
85
658 West Man osa Avenue
Donald G & Sandra L Peck
86
122 East Maple Avenue
Roxanne A Petersen
87
1434 East Walnut Avenue
Mary J Helvey & Phyllis L Lan don
88
317 & 319 East Oak Avenue
Norman A & Manan D Go ette
89
729 West Pine Avenue
Matthew J & Son a J Hart
90
625 Hillcrest Street
Troy V Atkeson
91
728 West Pine Avenue
Duncan A & An ela B Elliot
92
753 Virginia Street
Joseph Lui & Naomi Sukimoto -Lui
93
735 Bu alow Drive
Nancy Jean Oddo
94
716 West Oak Avenue
Rexford E & Kathleen A Umbenhaur
95
704 West Oak Avenue
Philip D & Stacie M O'Connor
96
315 East Maple Avenue
Richard M & Wynnette Searle
97
711 Sierra Street
Kim D & Stacey J Port
98
613 Virginia Street
Michael G Williams & Seran C Yemma
99
304 West Oak Avenue
lRaymond C & Nancy Lee Nurmmen
100
1121 East Acacia Avenue
IMichael H & Judy D Batton
Page 2 of 5
2/10/2006
106
City of El Segundo
Residential Sound Insulation Program
"The Waiting List" (Applications prior to December 1, 2005)
101
422 East Maple Avenue
So Falck
102
718 Virginia Street
Dennis J Strauss
103
825 Sheldon Street
Roger H & Karen E Gant
104
849 & 853 Penn Street
Linda L Quane
105
526 East Maple Avenue
George Lochinski
106
308 East Maple Avenue
Jaime Warn
107
817 Lomita Street
Margaret Johnson Trust
108
411 East Sycamore Avenue
Allen C & Michelle M Berryman
109
625 West Mariposa Avenue
Paul D Gane
110
647 West Palm Avenue
Kevin & Ma Huben
111
421 West Oak Avenue
Kevin & Mary Huben
112
808 Eucalyptus Drive
James R Jameson & Sharon J Talley
113
128 West Maple Avenue
Dennis R & Kathleen M Carr
114
400 East Sycamore Avenue
Hille onda Ber sma & Ma annero Oakley
115
1511 & 1513 East Sycamore Avenue
Same Ibrahim
116
1515 & 1519 East Sycamore Avenue
Frederick M & Tomoko Gherardi
117
635 Loma Vista Street
Mary Jane Pole
118
712 Penn Street
John C & Patricia L Eaton
119
628 West Oak Avenue
Milton A & Arlene E Martinez
120
1430 East Walnut Avenue
Ronald M Seller
121
1221 East Acacia Avenue
Tak P & Rosita C Sit
122
819 Bungalow Drive
Marr J &Kimberly D Lormans
123
200 East Maple Avenue
James T & Ste hanie P Eis
124
622 Eucalyptus Drive
Greer & Deborah Wasson
125
312 East Sycamore Avenue
Jeffrey A Sugar
126
621 Eucalyptus Drive
Francis J Lamans
127
202 West Maple Avenue
Thomas C Tralon o
128
507 Loma Vista Street
Viorel P & Vioara Jakob
129
1204 East Maple Avenue
Grant A Krista J Carlson
130
528 Loma Vista Street
Paula E & Darlene T Morrison
131
809 Lomita Street
Bradley W & Michelle M Schrupp
132
714 West Man osa Avenue
John L &Tracy L Giovannoni
133
209 East Maple Avenue
Rosemarie & Richard E Kistler
134
523 Whiting Street
Gale M &Dorothy L Stein
135
750 Bayonne Street
Linda L Lidster
136
124 West Oak Avenue
Joe G Vilton
137
124 West Maple Avenue
James W Savela
138
320 East Sycamore Avenue
James L & Maria B Budke
139
532 Virginia Street
Robert J Guilford & Michele E II en
140
754 Loma Vista Street
Paul M & Jennifer Kakuske
141
1201 East Sycamore Avenue
Anthony F & Nancy C Affinito
142
710 West Palm Avenue
Mrs & Mrs Lesser & Mr & Mrs Dale
143
514 East Maple Avenue
Lorna D Ennis Living Trust
144
900 McCarthy Court
William M L & Nicholas M Campbell
145
723 Loma Vista Street
Peter G & Jodi M Distad
146
840 Penn Street
David J Downs
147
227 West Maple Avenue
James E & Janice G Marva
148
1116 East Acacia Avenue
John W & Kristin A Walz
149
309 West Palm Avenue
Tim M Jack & Brad A Jack
150
826 Pepper Street
Joseph M & Gwendolyn F Lipsey
Page 3 of 5
2/10/2006
107
City of El Segundo
Residential Sound Insulation Program
"The Waiting List' (Applications prior to December 1, 2005)
151
742 Loma Vista Street
Marie C & Justin U Fellhauer
152
913 Center Street
Stephen R , Catherine, & Suanna May & Joanne Meisenbach
153
1219 East Acacia Avenue
William R & Lisa L Brad
154
737 West Man osa Avenue
155
744 Sheldon Street
156
703 Virginia Street
157
409 West Palm Avenue
158
510 West Palm Avenue
159
617 Pepper Street
160
542 Richmond Street
Ratcliff, Mia P & John W
161
1112 East Acacia Avenue
McCann, Michael C & Ingrid L
162
859 Penn Street
Cross, John S
163
760 Virginia Street
Sve car, Joanne
164
1426 East Walnut Avenue
Marquez, Javier & Martha
165
619 West Oak Avenue
Lubba, Christopher
166
694 West Palm Avenue
Neal J & Laura J Boushell
167
757 Sierra Street
168
629 - 627 Eucalyptus Drive
169
901 Center Street
170
635 Whiting Street
171
645 Hillcrest Street
172
537 Whiting Street
173
725 West Oak Street
174
627 West Oak Street
175
717 East Pine Avenue
Stanley T Nomura & Jm -Hee Jung- Nomura
176
423 Loma Vista Street
Richard K Van Vranken
177
1448 East Maple Avenue
Robert Geru ht
178
346 Valley Street
Janice A Peebles
179
640 Bungalow Drive
Maurice C Colyar
180
730 California Street
John D &Jody L Hensley
181
512 Lomita Street
Byron C & Henrietta M MacDowell
182
1500 East Maple Avenue
Francis M & Lillian V Mote
183
508 Richmond Street
Jose Contreras
184
1432 East Maple Avenue
Paula A Rasmussen & Ted Y Toki
185
609 Penn Street
Tana & Jim Latta
186
443 Loma Vista Street
David L Bohline
187
536 Richmond Street
Paul & Anna M Schwarz
188
1428 East Maple Avenue
Steven A & Kristen E Sturgeon
189
415 Standard Street
Barbara J Culbertson
190
710 East Pine Avenue
Leonard & Bernadette L Solis
191
639 Sierra Street
James A & Ra haele F Machado
192
1221 East Oak Avenue
Charles R Johnson
193
1431 East Elm Avenue
Edward A & Patricia A Moore
194
1440 East Palm Avenue
Gordon T & Diane M Hollick
195
720 Lomita Street
Richard J Saldin
196
638 West Pine Avenue
Margaret Sullivan
197
1740 East S camore Avenue
Glide Rowlands
198
601 Lomita Street
Alfred J & Maria S Rossmeissl
199
714 Bungalow Drive
Glen W & Barbara L Knight
200
426 Valley Street
Frederick M & Tomoko Gherardi
Page 4 of 5 2/10/2006
108
City of El Segundo
Residential Sound Insulation Program
"The Waiting List" (Applications prior to December 1, 2005)
201
415 Concord Street
James G Schmunk & Mona L Etsman
202
731 Center Street
James & Tram N Edwards
203
346 Virginia Street
Richard M & Ruth A Baughman
204
1449 East Palm Avenue
Jing Met Song & Yi Yuan Chen
205
1630 East Palm Avenue #6
Carl L & Lorraine A Leon
206
708 Bungalow Drive
Carl & Nancy Jacobson
207
416 1/2 Richmond Street
Jeffrey L Jamison
208
647 Bungalow Drive
Sam W Holcomb & Eileen J Bell
209
619 Maryland Street
Joseph S & Barbara A Ttedemann
210
617 Arena Street
Doris J Wester
211
635 Center Street
Aaron M Frank & Jennifer Jacobson
212
721 East Pine Avenue
Lucille A & Robert G DeRin
213
1217 - 1229 East Man osa Avenue
Linda L Ltdsler
214
511 Concord Street
Patrick Harper
215
337 Valley Street
Mahesh P & Susmtta Pu an
216
421 Valley Street
Alfred, Silvia, & May Schafrik
217
735 Center Street
Marc J & Teresa Shapiro
218
407 Htllcrest Street
David H Albtnus
219
424 Hillcrest Street
Floyd Jr & Helen V Carr
220
356 Virginia Street, Unit #203
Linda C Domann
221
408 Concord Street
222
412 Concord Street
223
1006 East Man osa Avenue
224
771 California Street
Zeller, Daniel J & Cindy G
225
1236 East Manposa Avenue
Stu Kwan & Elsie K Li
226
707 Maryland Street
227
501 Richmond Street
633 Penn Street
229
1633 - 1637 East Maple Avenue
230
L
535 Bungalow Drive
231
345 Loma Vista Street
2228
32
1414 East Oak Avenue
Page 5 of 5
2/1012006
109
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: Apn14, 2006
AGENDA HEADING: Consent
Consideration and possible action to authorize the purchase of a new utility air compressor
from Johnson Power Systems at a cost of $13,561 and approval to retire and surplus one
used utility air compressor (Fiscal Impact = $13,561)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Authorize the purchase of a new utility air compressor for the Street
Maintenance Division from Johnson Power Systems at a cost of $13,561; (2) Authorize staff to
surplus and sell one used utility air compressor at auction; and /or (3) Alternatively discuss and
take other action related to this item
BACKGROUND & DISCUSSION-
The Public Works, Street Maintenance Division is responsible for the maintenance and repair
of City streets and alleys including the repair of curbs, sidewalks and asphalt road surfaces
The Division repairs 30,000 to 80,000 square feet of asphalt annually. Repairs can range from
potholes to the replacement of large asphalt sections due to tree root damage, pavement
failure and /or water main breaks Additionally, the crew prepares asphalt road surfaces for
slurry seal and overlays asphalt on depressed sections of streets and alleys.
(Please see `Background and Discussion" on following page)
ATTACHED SUPPORTING DOCUMENTS:
1 Price Quote
2 Compressor Specification
FISCAL IMPACT:
Operating Budget. Equipment Replacement Funds
Amount Requested: $13,56100
Account Number: 601 -400- 4202 -8105
Project Phase: Equipment Purchase
Appropriation Required: No
Fintoh, Director of Public Works
6�
Zj Z 3/0 ¢
DATE: 3Al fit
1 LO
BACKGROUND & DISCUSSION: (continued
Heavy equipment is essential to the day -to -day operations of the Division. The current
inventory of equipment includes two front -end tractor loaders, an asphalt roller and spreader, a
forklift, an oiler truck, dump trucks, utility trailers, jack hammers, an asphalt saw and air
compressors
A utility air compressor mounted on the oiler truck is used to power small air tools and hack
hammers and to spray asphalt emulsion during paving operations. The air tools and
jackhammers are used to break up asphalt surfaces. Once a section is removed, a coating of
emulsion is applied as a binder between the old and new surface Then, new asphalt is
spread and compacted Finally, emulsion is sprayed again as a waterproofing agent at the
point between the old and new pavement
The existing utility air compressor is seventeen years old and is no longer functional.
Presently, staff must perform elements of the work by hand To restore the efficiency of
paving operations, it is recommended that the existing compressor (unit 2636) be surplused
and replaced with a new utility air compressor. It is recommended that the new compressor be
of the same manufacturer as the existing to facilitate compatibility with other existing tools and
equipment
Staff solicited price quotes for a Sullair 185 DUQ utility air compressor. Johnson Power
Systems was the lowest as indicated below
1. Johnson Power Systems $13,561 00
2. United Rentals $14,22789
3 Quinn Power Systems $16,23488
4 Empire Power Systems $17,049.38
The City has budgeted for this purchase through the FY 2005 -2006 Equipment Replacement
budget.
III
Z0 d
%L6
£SZ£ vLL 606
Johnson Power Svstems
3!15!2006
STEVE STINE
CITY OF EL SEGUNDO
ISO ILLINOIS ST
ELSEGUNDO,CA 90245 -4352
QUOTE NUMBER' 504055
310-524 -2709 310 - 414-0911
DEAR STEVE,
" DT. 9MZ-ST-ddW
WE APPRECIATE THE OPPORTUNITY TO PROVIDE THE FOLLOWING BUDCETAFtY ODUTATION FOR +OUR
CONSIDERATION
COUIPMENT
(1 ) SULLAIR® AIR COMPRESSOR THAT INCLUDES THE FOLLOWING:
ROTARY SCREW COMPRESSOP
PROTECTIVE SHUTDOWN SWITCHES
IDLE WARM -UP VALVE
FUELIWATER SEPERATOR
TWO STAGE AIR FILTERS
A WF COMPRESSOR FLUID
DURABLE POWDER GOAT FINI$H
SOUND ATTENUA TED ENCLOSURE
AIR END WARRANTY
2 -YEAR STANDARD WARRANT'
6-YEAR OR 10,000HOURWARRANTYWNEN SCRNCEO AT THE RerOMAWNDEO
INTERVALS WITH SULLMR AINF COMPRESSOR FLUID AND PIl TERS
MAKE
SULLAIRO
MODEL
185DUQJD
CFM
185
PSI
80.120
PURCHASE PRICE:
$13,361 OO WITH TT�AXXy
/r.yu'�'�'`'`�
TERMS AND CONDITIONS
DELIVERY IS FOB, JOHNSON POWER SYSTEMS, RIVERSIDE CA 92502
EOUIPMENT IS SUBJECT TO A VA"llflY AND CREDIT APPROVAL
THIS QUO TE IS GOOD FOR 3"A VS
ALL ASOVE EQUIPMENNS SUBJECT TO CALIFORNIA SALES TAX
OELNERY LEAD TIME 10.12 WEEKS
JOHNSON POWER SYSTEMS STANOS BEHIND THE SULLAIR PRODUCT WITH AN EXCELLENT SERVICE STAFF AND
PART$ DEPARTMENT FOR AFTER THE SALE SUPPORT TO KEEP YOU UP AND RUNNING. 1T IS THAT STRONG
COMMITMENT THAT MAKES JPS THE BEST CHOICE FOR YOUR NEXT COMPRESSOR PURCHASE
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JOH ONPOWERSYS MS
MIKE CCPENHAVE
INDUSTRIAL SALES REPRESENTATIVE
909 772 5403
£S�£ GLL 606
t>t4.t,T 900c-ST -6bM
SHOULD YOU WISH TO PROCEED WITH THE ABOVE PROPOSAL PLEASE PROVIDE US WITH PURCHASE OROEFt AND
SIGN AND DATE BELOW INDICATING YOUR ACCEPTANCE OF OUR PROPOSAL OUR KAY. Nl /MBCP IS (951) 774 -3253
PURCHASE ORDER NUMBER'
SIGNATURE
DATE
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T H E S U I L p I R
1118/21011/260
UiIIITY AIR COMPRESSORS
185 CFM AT 100 PSIG -87 L/S AT 7 BAR aAR
21 0 CFM AT 150 PSIG -923 L/S AT 07 BAR
Curbside Instrument Panel
Hinged, padlockable door
Curbside door provides complain success
to all survivable components
for periodic routine maintenance
DESIGNED FOR TOTAL ACCESSIBILITY AND RELIABILITY
Rotary Screw Co mprouser
Single-gage, fluid flooded Cast iron
housing is dimensionally stable, thick-
walled and machined to close tolerances
Compact Package
claiming compressor luhncant, engine oil
SSAM— Shudown System cad
Designed for cross - mounting on utihty-rype
and engine coolant
Annunciator Module
Hocks
0 to 100% Gpadty Control
Shutdown with annumurtor light for high
Fork lift pockets and exposed single point
Pneumatic inlet valve and unloaded starting
compressor temperature, high engine
lifting bad facilitate installation unit
Color-coded control line
coolant temperature, low engine ml
maintenance, easily removed from truck
(mb:ide Instrument Pawl
pressure, and engine underspeed
Total Accessibility
Hinged, padlockable cover
Low Emission Engine Tedmolo
All normal service items accessible through
Au pressure gauge, hourmeter, voltmeter,
Engine complies with Tier 2 rand Stage 2
a curbside door and include compressor
engine oil pressure gauge, engine
emission legislation
and engine lubricant fibers, fuel filters,
coolant temperature gouge, compressor
Cowostoa Resistant Exdoswe
compressor and engine air fillers,
discharge temperature gauge
Galvanneal exterior sheet metal
compressor and engine smht glasses,
Rocker -type ignition switch
Plated fittings and hardware
compressor and engine of fills, fuel fill
Idle warm-up valve
Alummum msimment panel door
Remote Fluid Drains
Glow plug stating aid
Durable baked -on powder coat paint finish
Curbside O-Ring Plug fimngs are provided for
High —Low pressure selector valve (21OH)
Two-Stage Dry Type Ali Filters
Separate filters for engine and compressor
Fluid plags are caneleneody grouped and
located curbside
for dmmir�g compressor fluid, engine oil and
engine coolant
Dud Fuel Filtration System
Primary fuel /water separator with
tmnspasent bowl and water dram
Final fiber with drain
AWF Compressor Fluid
All-weather, allchmate fluid
Quiet Operation
Meets US EPA Sound requirements of
76dBA 0 7 meters
Ab -eml Wamarty
5 year or 10,000 hour warranty when
continuously serviced at the
recommended intervals with Sullaa AWF
Compressor Fluid and Filters
2 -Year standard warranty
SULLAIR'S OPTIONS ALLOW YOU TO CUSTOMIZE THE COMPRESSOR TO MEET YOUR SPECIFIC REQUIREMENTS WITHOUT PAYING FOR ITEMS YOU DO NOT NEED.
Special paint Fuel level gauge
Spark arrestor muffler Tachometer
Illuminated instrument panel
IRS
Air filter maintenance indicators Auxiliary PTO Drive (210H and 260)
Block heater Low fuel shutdown
0 suLLAIRs
www sollak am
SULLAIR CORPORATION, 3700 East Michigan Blvd, Michigan City, IN 46360 Telephone 1- 80OSULLAIR or 1 -219 879 -5451 Fax 1 -219 874 -1504
SULLAIR EUROPE SA, Zone des Granges, BP 82, 42602 Manu aeon, Cedex, France, Telephone (33) 4 77 96 84 70 Fax (33) 4 77 96 84 99
SULLAIR ASIA LTD, 74 Joo Kann Circle, Jurong, Singapore 629093, Telephone (65) 861.1211 Fax (65) 861 -2967 Telex RS25117
SHENZHEN SULLAHI ASIA INTERNATIONAL (0, LTD, Zuo Pao Tan Road, Ctawan, Shekou, Shenzhen 518068, China, Telephone (86) 755- 6851686 Fax (86) 755 - 6853473
SIJUA1R TAIWAN LTD., 2nd FI No 96, Chien Kuo N Road, Taipei 104, Taiwan, Telephone 886 2- 505 7256, Fax 886 2 -505 5480
SULLAIR ARGENTINA, Goncalves Dias 1145,1276 Buenos Aries, Argmir m, Telephone 541- 303-0621, Fox 541 303 0626 1
SSL 1168 Specification subject to charge without ounce 0 Copyright 2005 Sullaa Corporation All rights reserved EA /09/05 /2 5 1
EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of plans and specifications for the
2005 -2006 Annual Contract for Curb and Sidewalk Repair and authorization to solicit
construction bids — Project No PW 06 -05 — (estimated cost = $90,000 00)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve plans and specifications, (2) Authorize staff to advertise
the project for receipt of construction bids, (3) Alternatively, discuss and take other action
related to this item
BACKGROUND & DISCUSSION'
This annual project provides for the repair of damaged and off -grade sidewalk, curb, and
driveway approach in various areas throughout the City A list of areas needing repair is
developed each year by staff
This project is approved under the 2005 -2006 fiscal year budget and funded from gas tax
and general funds Repairs will be performed at addresses shown on the attached list and
at locations shown on the attached map. Plans and Specifications are available for review
at the Public Works counter
ATTACHED SUPPORTING DOCUMENTS:
Location map
List of addresses
FISCAL IMPACT:
Operating Budget: $90,00000
Amount Requested: $90,00000
Account Number, 106400- 8203 -6206 ($40,000) 001 - 400 -4202 -6206 ($50,000)
Project Phase: Adoption of plans and specifications
Appropriation Required: No
ORIGIN#TED_BY7 DATE: March 22, 2006
Director of Public Works
DATE.
116
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EL SEGUNDO CITY COUNCIL MEETING DATE: April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action awarding the annual 4th of July fireworks show of 2006 to
Fireworks America (Fiscal Impact $20.000)
(1) Approve contract for Fireworks America to provide fireworks show at this year's annual 4th
of July celebration in Recreation Park, (2) Authorize City Manager to execute a Standard
Professional Services Agreement as approved to form by the City Attorney; (3) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Recreation and Parks Department has undergone the bid processes seeking a fireworks
show vendor for the City's 2006 4th of July Celebration. This year the budget has been
increased from $15,000 in 2005 to $20,000 for the 2006 fireworks show. This increase was
made possible due to the internal reallocation of special events costs by staff in an attempt to
accommodate the community input for a "better show" Although an increase in funds will
definitely provide for a "better show ", staff would like the City Council and the community to be
aware of the new State law which governs fireworks. This year, the largest shells the City of El
Segundo can legally use are the 4" shells which are proportionate to the fallout zone. The 4"
shells shoot 400 feet in the air, approximately 100 feet per inch of shell. This is compared to
the 500 feet in the air show we had two years ago Staff is working closely with the
Pyrotechnic to insure the best show for 2006 and the contract specifications require most of
the fireworks display to be aerial instead of ground display Residents are encouraged to
come down to the fields at Recreation Park to reserve their space early for their optimum
viewing pleasure
Staff requests the City Council accept the bid and award the fireworks contract to Fireworks
America for the City of El Segundo's 2006 Annual 4 1 of July Fireworks Celebration. All
requirements, licensing and insurances have been received and are on file, with the City Clerk.
Fireworks America was the only vendor which met all requirements of the Request for
Proposal.
ATTACHED SUPPORTING DOCUMENTS:
Scope of Services
FISCAL IMPACT:
Operating Budget- $20,000
Amount Requested: $20,000
Account Number: 703 -20D -5101 -5210
Project Phase: 0
Appropriation Required: _Yes x No
of Recreation and Parks
DATE:
.✓ - Z4�F-Cp
119
1
City of El Segundo
Presents
Stand Proud America
A Fireworks Extravaganza
July 4, 2006
Produced by
Firewor.
& Stage F
America
The Difference is Quality
120
City of El Segundo
Show Concept, Services List,
and Miscellaneous Details
Fireworks America to Provide:
1) Permit Filings as Required
2) Storage and Delivery of fireworks
3) All Equipment to produce the display
4) Insurance Aggregate amount of
$5 Million
5) Worker's Compensation Insurance
(Statute)
6) Permit and Fire Fees as needed
7) Music Tape
8) Choreoaraohv
City of El Segundo to Provide:
1) A Suitable Firing Site
2) Adequate Security for Firing Site
3) Sand & Sand Removal, if req'd
4) Sound System and Playback
Operators and Assistants:
Fireworks America will provide the services of a State Licensed Pyrotechnic
Operator and experienced crew to fire your display The entire crew will be
covered under Fireworks America's Worker's Compensation Insurance
Payment Terms:
50% Deposit on Contract Execution, Balance Net 10 Days Following Display
Method of Discharge:
The show will be fired electrically Each fireworks event will have its own
ignitor for precise timing Fireworks America will provide the firing panel,
cable, distribution system and power for the show
121
City of E/ Segundo
Stand Proud America
July 4, 2006
Proamm A
Aerial Titanium Flash Salutes
3" 20
Color and Multi -Color Finale Shells
2 5" 20
Aerial Titanium Flash Salutes
3" 10
Color and Multi -Color Aerial Shells
3" 120
4" 80
Flitter, Glitter, Electric Color and
Color Changing Shells
3" 80
4" 58
Distinctive and Unique Aerial Shells
3" 60
4" 44
Streaking Comets & Tiger Tails
3" 30
Premium Aerial Shells
3" 10
4" 14
Aerial Grand Finale
Program A
Color and Multi -Color Finale Shells
2 5" 120
3" 120
4" 36
Aerial Flash Salutes
3" 60
Large Bore Exhibition Candles
24 Assorted Exhibition Candles
Grand Totals
Aerial Shells
2 5" 20
3" 530
4" 232
Total Aerial Shells
782
Plus Exhibition Candles
Program Price
Total Program Price Inclusive of
Insurance, Operator and
Transportation
Cost $20,000
122
City of E/ Segundo
Stand Proud America
July 4, 2006
Fireworks America Products Exmd
The Quality Difference
Fireworks America has sought to affiliate Itself with world renown -award winning
manufacturers, both foreign and domestic In every show you will find only the
highest quality products and variety which will far surpass those of our competitors
Product Definitions Are:
Color and Multi -Color Include standard one color products and multiple colors
such as Chrysanthemums, Peonies and Hearts, Red, Green and Blue,
Variegated, etc
Our variety is unmatched and as such we can guarantee over 40 varieties
in this category
Compare to our competitors "Color', "Fancy', some "Extra Fancy', "Standard"
or "Japanese Style Deluxe" Shells
Classic includes Flitter, Glitter, Electric Color and Color Changing Transformation
Penny Glitter, Glitter & Color, Magnesium Red Electric, Red to Blue, Comets, etc
Our variety is unmatched and as such we can guarantee over 50 varieties
In this category
Compare to our competitors "Extra Fancy', "Floral', "Classic" or
"Japanese Style Super Effect" Shells
Select Shells feature Distinctive and Unique Aerial Shells including, Spiders, Multiple
Reports, Strobes, Multiple Effect Shells, Domestic Glittering Comets,
Crackling Effects, Double Ring Shells, Saturn Shells, Tourbillion Shells,
Special Pattern Shells, Weeping Willow Shells, Shell of Shells and
Serpentine Shells, etc
Compare to our competitors "Special ", "Special Effect ", or "Japanese Style Special Effect" Shells
Premium: Aerial Shells include Crossettes, Serpents, Whistles, Whistles and
Reports, Serpents and Strobes, Fish and Whistles, Tourbillions to Reports,
Thunder and Rainbow, Serpents and Stars, Nishiki Kamuros,and many other
American Made Specialty Shells
Our competitors cannot compare with our Domestically -Made Superstars
123
EL SEGUNDO CITY COUNCIL MEETING DATE. April 4, 2006
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the request of the Los Angeles Air Force Lt
General Hamel, to waive fees for City Services associated with a ceremonial troop march, on
El Segundo Blvd , in celebration of the move of the military personnel from Area A to Area B at
the Los Anaeles Air Force Base (Fiscal Impact: $600)
Recommendation — (1) Waive fees for City Services associated with the Parade on El
Segundo Blvd; (2) Alternatively, discuss and take other action related to this item
As part of the ongoing effort to keep the Los Angeles Air Force Base in El Segundo, the
City and the Base have been involved in modernizing the Air Force Base to meet current
military standards. The Air Force Base is one of the ma /or employers in the El Segundo
area They are a long time partner with the City in helping to maintain a strong economy in
the region
Demolition of the old buildings and construction of the new buildings will be marked by a
ceremonial Troop March, led by Lt General Hamel to signify the transition of the Los
Angeles Air Force Base military personnel from Area A to Area B. It will start at 8:00 a.m
on Saturday April 22, 2006. The Ceremonial Rock from Area A will be transported to Area
B as part of the Troop March The "Rock" is a boulder taken from the groundbreaking of
LAAFB's original facilities; it is now a symbolic artifact that represents the "foundation" of
LAAFB and the base mission Moving the Rock to its new home symbolically places
LAAFB and its members in its new location, completely within El Segundo Approximately
200 troops, the LAAFB Honor Guard, a Rock transport vehicle and a drum corps will be in
the formation General Hamel will address the troops once they have reached the
courtyard of the new LAAFB facility and then dismiss them on April 22, 2006
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT $
Operating Budget: $
Amount Requested: $
Account Number:
Project Phase: N/A
Appropriation Required. None
ORIGINATED BY. DATE:
5 - ate- P
Stacia Mancini Recreation and Parks Director
12
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