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2005 OCT 18 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in lenath
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 18, 2005 - 5:00 P.M.
Next Resolution # 4438
Next Ordinance # 1388
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et seg) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows
001
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3
matters
1 City of El Segundo v City of Los Angeles, at al , LASC No BS094279
2 Yeaton v City of El Segundo, LASC Case No BS096351
3 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter
1 Purchase of Real Property (Parcel Nos 4138 - 004 -016 (primary parcel), 4138 - 004 -008 and 4138 - 004 -015)
City Negotiator Jeff Stewart, City Manager
Property Owner Federal Express Corporation/Thomas Properties
SPECIAL MATTERS — 0 matter
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 18, 2005 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Pastor Dino Tumbuan of Saint John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
Next Resolution # 4438
Next Ordinance # 1388
003
PRESENTATIONS -
(a) Presentation of donations for the victims of hurricane Katrina by Ron Swanson, organizer of
the South Bay Guff Coast Relief Fund, to Major Charles Gillies, Salvation Army, Redondo
Beach District
(b) Proclamation presented to Director of Recreation & Parks, Stacia Mancini, proclaiming
Monday, October 31, 2005 as Halloween Frolic in El Segundo, from 3 30 p m to 6 00 p m
on the 300 and 400 block of Main Street, El Segundo
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation - Approval
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
1. Consideration and possible action to amend the Downtown Specific Plan by
expanding the current boundary and incorporating the commercially zoned
parcels along the 200 block of West Grand Avenue located between the current
westerly boundary of the Plan area and Concord Street.
Recommendation - (1) Continue item to November 1, 2005 City Council meeting, (2)
Alternatively, discuss and take other action related to this item
0 04
2. Consideration and possible action to amend El Segundo Municipal Code Section
2- 2-4(B) Disaster Council Composition, to include a City Council Member and a
School District member. (Fiscal Impact: None)
Recommendation — (1) Introduction of Ordinance and reading by title only, (2) Schedule
second reading and adoption of Ordinance on November 1, 2005, (3) Alternatively,
discuss or take other actions related to this item
Consideration and possible action to create an ad hoc committee to consider and
make recommendations to the City Council regarding the implementation and
potential funding of the Aquatics Master Plan. (Fiscal Impact: None)
Recommendation — (1) Authorize the creation of an ad hoc committee to consider the
implementation and funding of the Aquatics Master Plan, (2) Approve the appointment of
members to the committee, (3) Alternatively, discuss and take other action related to this
item
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
4. Consideration and possible action regarding the setting of a date and time for
interviewing candidates to the Capital Improvement Program Advisory Committee
(CIPAC) and Community Cable Advisory Committee (Cable).
Recommendation — (1) Set date for interviews of candidates to the above - listed CCBs,
from 6 00 p m to 7 00 p m Tuesday, November 1, 2005, to be continued to 6 00 p m
Tuesday, November 15, 2005, if necessary, (2) Extend expired terms of office until
positions are filled, (3) Alternatively, discuss and take other action related to this item
5. Consideration and possible action regarding the Annual Report of the Planning
Commission. Presentation to be made by the Planning Commission Chair. (Fiscal
Impact: None)
Recommendation — (1) Receive and file Annual Report of the Planning Commission; (2)
Alternatively, discuss and take other action related to this item
(,, 0 5
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
Warrant Numbers 2549652 to 2549939 on Register No. 01 in the total amount of
$914,344.83 and Wire Transfers from 9/23/2005 through 10/6/2005 in the total
amount of $547,071.90.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement, emergency disbursements and /or adjustments, and wire transfers
7. City Council Meeting Minutes of October 4, 2005.
Recommendation — Approval
8. Consideration and possible action regarding adoption of resolutions calling for,
requesting County services and adopting regulations for candidates' statements
for the General Municipal Election, April 11, 2006.
Recommendation — (1) Adopt Resolutions, (2) Alternatively, discuss and take other
action related to this item
9. Consideration and possible action regarding approval of contract with Martin &
Chapman Co. for election support and services for the General Municipal Election,
April 11, 2006. (Contract amount not to exceed $31,000)
Recommendation — (1) Authorize the City Manager to execute a standard professional
services contract with Martin & Chapman Co to provide election support and services,
(2) Alternatively, discuss and take other action related to this item
10. Consideration and possible action to receive and file a report on the consumption
and purchase of gasoline and diesel fuel for City operations. (Fiscal Impact: none
at this time)
Recommendation — (1) Receive and file staffs report on the consumption and purchase
of gasoline and diesel fuel for City operations, (2) Alternatively, discuss and take other
action related to this item
C C. fi
11. Consideration and possible action regarding acceptance of the project for the
Underground Fuel Storage Repairs Phase II at the Maintenance Facility (150
Illinois Street) and approval of Change Order #1 in the amount of $34,283.12 —
Project No. PW 05-09 — Approved Capital Improvement Program. (Final contract
amount: $87,952.25)
Recommendation — (1) Accept the work as complete, (2) Approve Change Order #1 in
the amount of $34,283 12, (3) Authorize the City Clerk to file the City Engineer's Notice
of Completion in the County Recorder's Office, (4) Alternatively, discuss and take other
action related to this item
12. Consideration and possible action regarding acceptance of the project for the
Urho Saari Swim Stadium (aka El Segundo Plunge) Steel Roof Truss Repair (219
West Mariposa Avenue) and approval of Change Order #1 in the amount of
$24,997.63 — Project No. PW 05 -01 — Approved Capital Improvement Program.
(Final Contract Amount: $124,897.63)
Recommendation — (1) Accept the work as complete, (2) Approve Change Order #1 in
the amount of $24,997 63, (3) Authorize the City Clerk to file the City Engineer's Notice
of Completion in the County Recorder's office, (4) Alternatively, discuss and take other
action related to this item
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
13. Consideration and possible action to contract with Beach Cities Transit to provide
bus services to replace the discontinued Metropolitan Transit Agency (MTA) bus
route 439 through El Segundo for a period of two years. (Fiscal Impact: $128,706
annually for two years — Prop A funds)
Recommendation — (1) Authorize the Mayor to execute a contract, as approved to form
by the City Attorney, with Beach Cities Transit to fund the proposed portion of the 439
replacement line, subject to the following a) the City's participation would be contingent
on the cities of Redondo Beach, Manhattan Beach, Hermosa Beach, and Los Angeles
also participating, b) El Segundo would participate with the other cities, c) the agreement
would cover a period of two years, d) the amount will not exceed $128,706 annually, (2)
Alternatively, discuss and take other action related to this item
7 X07
14. Consideration and possible action to obtain an appraisal to determine fair market
value of City-owned property located directly east of 150 and 160 S. Sepulveda
Boulevard. (Fiscal Impact: Approximately $5,000)
Recommendation — (1) Authorize staff to obtain an appraisal of the property, (2)
Alternatively, discuss and take other action related to this item
G. REPORTS — CITY MANAGER — NONE
H. REPORTS —CITY ATTORNEY— NONE
REPORTS —CITY CLERK — NONE
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides —
Council Member Busch —
15. Consideration and possible action to forward a letter to the California Energy
Commission supporting a request by El Segundo Power, LLC to amend Condition
of Certification BIO -1 set forth in the El Segundo Power Redevelopment Final
Decision. (No fiscal impact)
Recommendation — (1) Approve the letter to the California Energy Commission, (2)
Alternatively, discuss and take other action related to this item
Council Member Jacobson —
Mayor Pro Tern Gaines —
Mayor McDowell —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
f)t'8
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED
DATE / o 2-. Q-6
TIME
NAME
nn(I
PRESENTATIONS -
(a) Presentation of donations for the victims of hurricane Katrina by
Ron Swanson, organizer of the South Bay Gulf Coast Relief
Fund, to Mayor Charles Gillies, Salvation Army, Redondo Beach
District
0 10
Citp of et Otpnbo, "if"nia
WIIERFAS,On Monday, October 31st, on the 300 and 400 block of Main Street, El
Segundo will gather its ghoulies, ghosties, scarecrows and Jack -O- Lanterns for
some wholesome hometown family fun in celebration of a tradition that dates
back more than 30 years — our annual Halloween Frolic
WI IEREAS,The festivities will begin at 3 30 p.m and last until the dark of night at 6 00
p in Folks will be able to get on inflatable rides and play games that will send all
ghosties flying and screaming with glee. People of all ages can enter the contest
for the most fantastic, frightening, funny and overtly original costumes to be held
on the Civic Hall Plaza @ 4.00 p in Judges will also critique the carved and
decorated pumpkins, while participants enjoy the live music and munch on a
variety of morsels to fill any spirit's desire And for the mystically inclined there is
always a space available at the fortune telling booths.
WI IF,RF.AS,The annual Halloween Frolic affords the people of El Segundo the opportunity
to experience wholesome family fun in a safe environment, while enjoying all of
downtown Main Street in a fun- filled way.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El
Segundo, California, hereby proclaim Monday, October 31, 2005 from 3.30 p in to 6:00
P in, as Halloween Frolic on Main Street El Sogunc% and invite parents and children, and
the entire community, to participate in this traditional annual event
01i
EL SEGUNDO CITY COUNCIL MEETING DATE- October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION
Consideration and possible action to amend the Downtown Specific Plan by expanding the
current boundary and Incorporating the commercially zoned parcels along the 200 block of
West Grand Avenue located between the current westerly boundary of the Plan area and
Concord Street
RECOMMENDED COUNCIL ACTION-
1) Continue Item to November 1, 2005 City Council meeting, and /or,
2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION.
On September 20, 2005, the City Council held a public hearing on the amendment to the
Downtown Specific Plan (DSP) After receiving public testimony and reviewing the documents,
the City Council directed staff to modify the Resolution for Environmental Assessment No EA-
645 and General Plan Amendment No 04 -01 and to modify the Ordinance for Specific Plan
Amendment No 04 -01, Zone Change No 04 -01 and Zone Text Amendment No 05 -01 and
return to City Council at its next meeting At the October 4, 2005 City Council meeting the
Council received two letters from the applicants expressing concerns over the changes
proposed to the DSP amendment The City Council continued the item to its October 18, 2005
meeting and requested that staff meet with the applicants to discuss their concerns and
requested the City Attorney's office review the item further
Both staff and the City Attorney's office request additional time to review the issues and
recommends that the City Council continue the Item to It's November 1, 2005 City Council
meeting
ATTACHED SUPPORTING DOCUMENTS-
None
FISCAL IMPACT.
Operating Budget- NIA
Amount Requested: N/A
Account Number. NIA
Project Phase N/A
Appropriation Required Yes X No
L)KIUINA ILL) UY DATE.
S
Seimone Jur is, 61r nrf Planning and Building Safety
REVIEWE DATE•
J t art, City Manager
1
P \Planning & Budding Safety\PRCJECTS \626 - 650 \Ea - 645 \Council Docs \CCMtg101805 \Ea -645CC SR 101805 Version 2 doe 012
EL SEGUNDO CITY COUNCIL MEETING DATE October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING' Unfinished Business
AGENDA DESCRIPTION
Consideration and possible action to amend El Segundo Municipal Code Section 2 -2-4 (B),
Disaster Council Composition, to Include a City Council Member and a school district member
Fiscal Impact None
RECOMMENDED COUNCIL ACTION:
1) Introduction of ordinance and reading by title only; 2) Schedule second reading and
adoption of ordinance on November 1, 2005, 3) Alternatively, discuss and take other action
related to this Item
BACKGROUND & DISCUSSION:
El Segundo Municipal Code ( "ESMC ") Section 2 -2-4 (B) describes the composition of the City
Disaster Council The City Disaster Council was established by Ordinance 917 on January 4,
1977
Staff is requesting that the City Council consider adopting an ordinance amending ESMC
Section 2 -2 -4 (B) Disaster Council Composition The first recommended amendment is to add
a school district member to the list of representatives having an official emergency
responsibility under Section 2 -2-4 (B) (5)
The second recommended amendment is to add a City Council Member to the City Disaster
Council The Council Member is to be appointed by the Mayor to serve on the City Disaster
Council for a period of two years on a rotating basis under ESMC Section 2 -2 -4 (B) (6)
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance
FISCAL IMPACT: None
Operating Budget.
None
Amount Requested:
None
Account Number-
N/A
Project Phase,
N/A
Appropriation Required:
_Yes X No
ORIGINATED BY. DATE: 10/06/05
Kevin Smith, Acting Fire Chief
07Ad=
City Ma
013
2
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
§ 2 -2 -4 (B) REGARDING DISASTER COUNCIL COMPOSITION.
The Council of the City of El Segundo does ordain as follows:
SECTION 1 • El Segundo Municipal Code (`SSMC ") § 2 -2 -4 (B) is amended to read as follows:
5 "Such representatives of the school district, civic, business, labor, veterans,
professional or other organizations having an official emergency responsibility,
as may be appointed by the Director with the advice and consent of the City
Council.
6 A Council Member appointed by the Mayor to serve for a period of two years
on a rotating basis "
SECTION 2• If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to tlus end, the provisions of this
Ordinance are severable
SECTION 3• Repeal of any provision of the El Segundo Municipal Code does not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before this Ordinance's effective date. Any such repealed
part will remain in full force and effect for sustaining action or prosecuting violations occurring
before the effective date of tlus Ordinance
SECTION 4: The City Council determines that this ordinance is exempt from review under the
California Environmental Quality Act California Public Resources Code 21000, et seq.,
CEQA ") and the regulations promulgated thereunder 14 California Code of Regulations
15000, et seq., the State CEQA Guidelines ") because it consists only of minor revisions and
clarifications to an existing municipal code and specification of procedures related thereto and
will not have the effect of deleting or substantially changing any regulatory standards or findings
required therefor This ordinance is an action that does not have the potential to cause significant
effects on the environment
SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances, make a note of
the passage and adoption in the records of tlus meeting; and, within fifteen 15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
Page 1 of 3 014
SECTION 6. This Ordinance will take effect on the 31st day following its final passage and
adoption
PASSED AND ADOPTED THIS I' DAY OF NOVEMBER, 2005
Kelly McDowell,
Mayor
Page 2 of 3 5
C 1,,
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Ordinance No
was duly introduced by said City Council at a regular meeting on the 17'h day of
October, 2005, and was duly passed and adopted by said City Council, approved and signed by the
Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the
day of , 200_, and the same was so passed and adopted by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST-
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
0
Karl H. Berger
Assistant City Attorney
Page 3 of 3 0-16
EL SEGUNDO CITY COUNCIL MEETING DATE. October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to create an ad hoc committee to consider and make
recommendations to the City Council regarding the implementation and potential funding
of the Aquatics Master Plan. (Fiscal impact None)
COUNCIL ACTION
1) Authorize the creation of an ad hoc committee to consider the implementation and
funding of the Aquatics Master Plan, 2) Approve the appointment of members to the
committee, 3) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION
The City Council adopted an Aquatics Master Plan on September 20, 2005 The plan
represented the efforts of a Task Force working in concert with a consultant over the last 18
months, to generate a realistic assessment of the competitive and recreational aquatics needs
of the residents of El Segundo The seven member taskforce met about every three weeks,
for an hour The Consultant's fee was approximately $53,000.
The Master Plan, indicated a need for an additional 1 69 pools in the City and discussed
potential methods of addressing that need However, the details of plan implementation and
potential funding for the additional facilities are issues that have not been addressed
Currently, approximately $550,000 remains in the Aquatic Facilities line item in the budget To
date Council has not designated any funding for the implementation of the adopted Aquatics
Master Plan
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
List of Unfinished Major Project Account Balances (Estimated as of 9- 30 -05)
FISCAL IMPACT: NIA
Capital Budget $550,000
Amount Requested: $0
Account Number. 301 -400- 8202 -8476
Project Phase:
Appropriation Required: _Yes X No
/D /;� -0
Stacia Manotnir Recreation and Parks Director
DATE: I bll% l() S-
11
U, 17
3
However, it should be noted that the development agreement between the City and Rosecrans
Sepulveda Partners LLP specifies that the developer contribute $1 5 million dollars to the City
upon the issuance of the first building permit for the Plaza El Segundo Project The
development agreement specifies further that the funds will be used to "repair, improve, and /or
construct aquatic facilities with in the City
The estimated funding needed for a new aquatic facility is between $6,000,000 and
$7,000,000, if it is built on property that the City already owns The current fund balance in
Aquatic facilities is $550,000 An additional $1 5 million has been promised as part of the El
Segundo Plaza Project This leaves a short fall of between $4,000,000 and $5,000,000
Pursuant to the Council's request at the last regular meeting, staff has also attached a list of
major funded CIP projects that have not been started or completed to date That list is similar
to the list of such projects distributed to the Council during the annual budget strategic
planning process earlier this summer
Based on discussions with members of the previous task force and Councilmember
Boulgandes, the following individuals are recommended for the ad hoc committee Cmdee
Topar, and Colleen -Glynn Rich from the Recreation and Parks Commission, Ron Swanson,
Barbara Briney, Henry Stuart, Anne Marie D'Agostmo, Kelly Kemp and Sara Combs from the
Community and two Council Members
C, I R
Unfinished Major Project Account Balances (Estimated) as of 9- 30 -05:
1 Community Center $5,933,700
2 City Hall Improvements $800,000
3 Downtown Specific Plan $150,000
4 Aquatics Facilities $550,000
5 Soccer fields $5,500,000
6 Fire Station # 2 $2,591,300
019
EL SEGUNDO CITY COUNCIL MEETING DATE- October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION:
Consideration and possible action regarding the setting of a date and time for Interviewing
candidates to the Capital Improvement Program Advisory Committee (CIPAC) and Community
Cable Advisory Committee (Cable)
RECOMMENDED COUNCIL ACTION:
(1) Set date for Interviews of candidates to the above listed CCBs, from 6 00 p m to 7 00
p m , Tuesday, November 1, 2005, to be continued to 6 00 p m , Tuesday, November 15,
2005, if necessary
(2) Extend expired terms of office until positions are filled,
(3) Alternatively, discuss and take other action related to this item
BRIEF SUMMARY-
Various Candidates, Including Incumbents, have responded to the attached list of vacancies that
has been posted since January 2005 at City Hall, the El Segundo Pubic Library, on Cable, at the
Chamber of Commerce, Joslyn and Clubhouse and advertised in the El Segundo Herald and the
quarterly newsletter, "Inside El Segundo "
Applications to the various openings may be filed with the Council Office by Interested candidates
up until 5 00 p m of the Friday before the Tuesday Interview date
ATTACHED SUPPORTING DOCUMENTS: Listing of Committees, Commissions and Boards ( "CCBS) -
Vacancies for Year 2005, and, Background Information on CCBs and Application form
FISCAL IMPACT: N/A
ORIGINATED: �� Date.
a (� g"-
a O Abreu, Executive Assistant
J
al
02-0
CITY OF EL SEGUNDO
LOCAL APPOINTMENTS LIST
(COMMISSIONS, COMMITTEES, AND BOARDS)
Positions to Open in Year 2005 Posted pursuant to Govt Code § 54972
TO APPLY, CONTACT CITY HALL ADMINISTRATION, #310/524.2302
MAY
RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents)
Debbie Bundy (reapptd 511101 to 3rd 4 -yr term) 05/30/05
Richard W. Fearn (apptd 614102 to unexpired term) 05/30/05
JUNE
LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max 2 Term Limit - All Residents)
Georgina Alba (apptd 6119102 to fai 3 -yr term) 06/30/05
Dorothy Doukakis (apptd 6119102 to lsi 3 -yr term) 06/30/05
06/30/04
PLANNING COMMISSION: (4 Yr Term — No Term Limitation) (All Residents)
Grant Carlson (apptd 611104 to unexpired term) 06/30/05
SENIOR CITIZEN HOUSING CORPORATION BOARD:
(4 Yr Term — No Term Limit - All Residents)
Edna Freeman (apptd 7117101 to 4th 4 -yr term) 06/30/05
Carol Lynn Wingate (apptd 7117101 to 1' 4 -yr term) 06/30/05
06/30/04
AUGUST
INVESTMENT ADVISORY COMMITTEE (4 Yr Term — No Term Limitation) (Residents & Business)
Bill Bus (apptd 7117101 to full 4 -yr term)
06/30/05
OCTOBER
EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All
Residents)
Nick Gerenday (apptd 711101 to full term) 10/31/05
Joseph Pinchuk ( apptd 711101 to 2nd term) 10/31/05
NOVEMBER
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term — No Term Limit — 2
Busmess/3 Residents)
A.J. Paz (apptd 7117101 to 3"' full term)
11/30/05
The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time
to time, due to resignations of members, candidates will be asked to apply
Council Approval: December 22, 2004; Posted: December 30, 2004 G 9:30 AM.
By:
0 ?t
BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS
1. Capital Improvement Program Advisory Committee: (Public Works) is a 5-
member committee, composed of 3 residents and 2 local Business representatives (no
residency requirements for business reps) Members serve without compensation, for 4-
year terms, without term limits The Director of Administrative Services and the Director of
Public Works provide staff support to the committee The committee assists in the
development of the 5 -year Capital Improvement Program ( "CIP ") Each year staff
proposes CIP projects for a 5 -year period The committee reviews these projects and
makes recommendations to the City Council for funding consideration in conjunction with
the City's annual budget process In addition to the projects proposed by staff, the
committee holds a community workshop each year to receive project requests from the
general public The committee generally meets at 7:00 p.m., on a weekly basis during
the months of February, March, April and May, with the goal of finalizing its
recommendations to the City Council in June
2. Community Cable Advisory Committee: (Library & Cable Services) was
restructured in July 1994 It is a 5- member committee, composed of residents, who serve
without compensation, for 4 -year terms, without term limits The committee acts in an
advisory capacity to the Community Cable Manager and the City Council regarding the
policies and procedures surrounding governmental, educational, local origination, and
community programming for channels 3 and 22 in the City of El Segundo The Committee
meets on the 2nd Wednesday of every month, at 7 00 p m , in the Cable Studio at El
Segundo High School Effective June, 2004, this Committee will meet on the 3rd
Wednesday of every month at 7:00 p.m., in the Library's Matsui International Meeting
Room.
3. Economic Development Advisory Council: (Economic Development) is a spin-
off of the City /Chamber of Commerce Business Retention & Attraction Task Force,
originally established in 1990/91 The Committee was restructured in June 1994 by the
City Council to implement the City's Economic Development Strategic Plan It is a 9-
member committee, whose members represent a cross - section of the community, and
includes both residents and non - residents The committee positions have no term
expiration, and members serve without compensation The committee's primary
responsibility is to provide support and direction to staff, and to advise the City Council on
business retention and attraction and implementation of the City's Economic Development
Program The committee meets on an "as needed" basis at City Hall.
4. Investment Advisory Committee: (Treasurer /Administrative Services) was
established by Resolution #3764 dated June 2, 1992, for the purpose of advising the City
Treasurer and City Council on matters pertaining to the investment of the City's idle funds
This is a 4- member committee, two are automatic appointments — (City Treasurer and
Director of Administrative Services), the other two members (one of whom must be a
resident of El Segundo) serve without compensation, for 4 -year terms, without term limits
The committee meets quarterly at City Hall on the 3rd Tuesday in March, June,
September and December.
022
5. Library Board of Trustees: (Library & Cable Services) was established by City
Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section
18910 et seq The Board's 5- members must be 1 -year, or more, residents of El Segundo,
who serve without compensation Trustees serve for 3 -year terms and may not serve for
more than 2 consecutive terms The board acts in an advisory capacity to the City Council
in all matters pertaining to the Library and cooperates with other governmental agencies
and civic groups in the advancement of sound planning and programming The board
considers, reviews, edits, and issues policy recommendations on library service,
recommends the adoption of standards pertaining to library services and programs and
makes recommendations for the provision of adequate library services consistent with
community needs The board may administer any trust declared or created for the Library
and approves the Library's Annual Report to the State Librarian The board meets at 7:00
p.m., on the 2nd Tuesday of every other month, beginning in January, in the Library's
Matsui International Meeting Room.
6. Planning Commission: (Planning & Building Safety) was established pursuantto
the Planning Laws of the State of California (Sec 65100 - 65106) on August 20, 1946 by
City Ordinance #300 The commission is comprised of 5- members who serve with minimal
compensation, for 4 -year terms, without term limits The commission makes
recommendations to the City Council on the adoption or amendment of the City's General
Plan, performs duties with respect to land subdivision, planning and zoning as prescribed
by City and State law, and, advises the City Council on those matters falling within its
charged responsibilities in a manner reflecting concern for the overall development and
environment of the City as a setting for human activities The Commission meets on the 2nd
and 4th Thursday of each month, at 7:00 p.m., in City Hall Council Chambers.
7. Recreation & Parks Commission: (Recreation & Parks) was established on
March 23, 1938 by Resolution #448 It is comprised of 5- members, who must be residents
of EI Segundo Commissioners serve with minimal compensation for 4 -year terms, without
term limits The commission advises the City Council on all matters pertaining to
recreation, parks, parkways and street trees It makes recommendations to the City
Council regarding level of services, policies and assists in implementing Recreation and
Parks Department improvements and programs, including youth counseling, senior
outreach, golf operations, city transportation, and in the acquisition and disposal of park
property The commission meets on the 3rd Wednesday of each month, at 7:00 p.m., in
City Hall Council Chambers.
8. Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non - profit
corporation formed in 1984 for the construction of the low- income housing facility for
seniors, referred to as "Park Vista " The Board was established in 1986 to actively oversee
the management, operation, maintenance, and finances of Park Vista The Board enters
into an operating agreement with the City Council, and enlists a management company to
operate the facility The Board, comprised of 7 directors, all El Segundo residents (per
bylaws), serve without compensation, for 4 -year terms, without term limits The Board
meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly
Avenue, El Segundo, Refer to Park Vista Executive Summary, rev April 2001
Rev 01.14 -06 NOTE LAX Master Plan Advisory Commission (Administration) was established on May 18, 1999 by Resolution
44114, for the express purpose of assisting the City Council m reviewing the LAX Master Plan and opposing the expansion of LAX
The commission was disbanded during the 2004 -2005 Budget process
021-3
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING. Committees Commissions and Boards
AGENDA DESCRIPTION,
Consideration and possible action regarding the Annual Report of the Planning Commission
Presentation to be made by the Planning Commission Chair Fiscal Impact (None)
COUNCIL ACTION.
1) Receive and file Annual Report of the Planning Commission, and /or
2) Alternatively, discuss and take other action related to this item
BACKGROUND 8t DISCUSSION:
City Council has requested that Committees, Commissions and Boards give an Annual Report
updating the Council on their accomplishments over the last year and their goals and
objectives for the coming year
Accomplishments of the Planning Commission are included in the attached report
ATTACHED SUPPORTING DOCUMENTS.
A Annual Planning Commission Report
FISCAL IMPACT: None
Operating Budget-
Amount Requested.
Account Number.
Project Phase*
Appropriation Required —Yes, _ No
ORIGINATED BY DATE
/P'lj %Z_
Seimone Jurps, Director of Planning and Building Safety
REVIEWED 5y DATE
City M
W
P \Planning & Budding SafetyVugo \Staff Rep inn ual Re n Planning Cort sawn CC 10 18 05 doe 024
PLANNING COMMISSION 2004 -2005 ANNUAL REPORT
DEVELOPMENT PROJECTS
General Plan Amendments /Specific Plan Amendments /Zone Changes /Zone
Text Amendments
1 General Plan Amendment, Zone Change and Zone Text Amendment to
Create the Commercial Center General Plan Category and the New C -4
Zoning Classification for the Plaza EI Segundo Development Project and the
Sepulveda /Rosecrans Site Rezoning at 850 South Sepulveda Boulevard
2 Downtown Specific Plan Amendment to Expand the Current Boundary of the
DSP Area to Include 218 -228, 219 and 227 West Grand Avenue
Conditional Use Permits
1 Conditional Use Permit for Private School Use at 737 Hawaii Street (Vistamar
School) — also included a Development Agreement
2 Conditional Use Permit for Live Entertainment and Amplified Sound at
139 -143 Main Street (Anthony's Pizza & Pasta)
3 Conditional Use Permit for Dog Day Care Facility with Overnight Boarding at
909 E El Segundo Blvd (new site for Howie's Doggie Day Care)
4 Conditional Use Permit for a Chauffeured Transportation Service at 600 South
Allied Way (Empire International Ltd )
5 Conditional Use Permit for an Outdoor Dining Area for Restaurant Uses at an
Existing Office Building at 909 North Sepulveda Blvd (Kilroy Realty)
6 Conditional Use Permit for an Assembly Hall Use at 343 Coral Circle
(Oceanside Christian Fellowship)
Subdivisions
1 20 -Lot Subdivision and 425,000 Square -Foot Commercial Development
Project (Plaza El Segundo) at 850 South Sepulveda Boulevard (Includes
Development Agreement)
2 Subdivision and Mixed -Use Development Project (commercial retail uses and
9 residential units) at 310 East Grand Avenue
3 4 Subdivisions to allow a total of 17 New Condominium Units (5 Residential
Units at 222 West Imperial Avenue, 4 mixed -use of Residential /Commercial
Units at 121 -127 Richmond Street, 4 Residential Units at 505 West Grand
Avenue, and 4 Residential Units at 712 Virginia Street)
Administrative Use Permits
1 Administrative Use Permit for a Minor Wireless Communications Facility at
1320 East Imperial Avenue (Nextel Communications)
2 Administrative Use Permit for an Alcohol License (Beer and Wine Only) at a
New Restaurant at 422 Main Street (The Farm Stand)
I,ZJ
Administrative Use Permit for an Alcohol License (Beer and Wine Only) to
be Transferred to a New Owner for an existing Restaurant at 210 East Grand
Avenue (El Segundo Fish Company)
Variances
1 Variance for Height Exception for Refinery Column at 324 West El Segundo
Boulevard (Chevron Refinery)
LONG RANGE PLANNING TOPICS
General Plan Conformance Report for Conveyance of Surplus City -owned
Property (parcel east of 150 -160 S Sepulveda Blvd )
Smoky Hollow Specific Plan Presentation of Preliminary Recommendations
P \Planning & Budding Safety\PLAN- COM\Plannmg Commission Annual Report 2005 doc
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027
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9123/2005 THROUGH 10/6/2005
Date
Payee
Amount
Description
9/28/05
Health Comp
2,18480
Weekly claims 9/23
9/29/05
Lane Donovan Golf Ptr
18,308 71
Golf Course Payroll Trf
9/29/05
Cal PERS
243,715 06
PERS Retirement
10/6/05
Health Comp
4,541 13
Weekly claims 9/30
10/6/05
IRS
192,255 66
Federal Taxes
10/6/05
Employment Development
41,221 52
State Taxes
9/21 - 10/6/05
Workers Comp Activity
44,845 02
SCRMA checks issued
(weekending 16th included)
547,071 90
DATE OF RATIFICATION, 10/18/05
TOTAL PAYMENTS BY WIRE 547,071.90
Certified as to the accuracy of the wire transfers by
rer Date
Date
Den` �
on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
P7F
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 4, 2005 — 5 00 P.M.
5 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 5 00 p m
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tenn Gaines -
Present
Council Member Boulgandes -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Eric Frandsen, resident, spoke against second unit dwellings in the R1 Zone He requested
Attorney review documents from a recent Sacramento case before making the decision on whether
or not to appeal the Court's decision
John Dragone, resident, spoke against second unit dwellings in the R1 Zone, and requested
Attorney review for potential appeal
Tonya Duncan, resident, spoke against second unit dwellings in the R1 Zone, and requested
Attorney review for potential appeal
Wanda Fransden, resident, spoke regarding second unit dwellings, and requested Attorney review
for potential appeal
Juanita Spellman, resident, spoke against second unit dwellings in the R1 Zone and requested that
the City appeal the recent Court decision
1 Appointment of Real Property Negotiator. Recommended action is to appoint the City
Manager, Jeff Stewart, as the City's real property negotiator with respect to Fedex and Thomas
Properties
7
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 1
029
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to appoint Jeff
Stewart Real Property Negotiator with respect to Fedex and Thomas Properties MOTION
PASSED BY UNANIMOUS VOICE VOTE 5/0
CLOSED SESSION
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq ) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or
conferring with the City's Labor Negotiators, as follows
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2
matters
City of El Segundo v City of Los Angeles, et al , LASC No BS094279
Yeaton v City of El Segundo, LASC Case No BS096351
Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no
further public statement is required at this time), Initiation of litigation pursuant to Government
Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -1- matter
Purchase of Real Property (Parcel Nos. 4138 - 004 -016 (primary parcel), 4138 -004 -008 and 4138-
004 -015)
City Negotiator Jeff Stewart, City Manager
Property Owner Federal Express Corporation/Thomas Properties
SPECIAL MATTERS — 0 matter
Council recessed at 6 50 p m
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 2
030
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 4, 2005 - 7 00 P M
7 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 7 00 p m.
INVOCATION — Fr Alexei Smith, St Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides
PRESENTATIONS —
(a) Council Member Boulgarides presented a Proclamation encouraging the El Segundo
community to observe Fire Prevention Week, October 9 through October 15, 2005, by
practicing fire prevention and fire safety year -round and heeding the message "Use Candles
with Care When you go out, blow out "'
(b) Mayor McDowell presented a Proclamation to School Board Members, Chris Powell, Chris
Sherrill, and Kathy Wiley, celebrating the El Segundo Public Schools Bond completion and
inviting the community to loin in the celebration by taking a tour of the high school
(c) Presentation by Dan O'Toole, Community Cable Program Manager, announcing a Public
Meeting, Saturday, October 15, 2005 regarding the Time Warner Franchise Renewal
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tem Gaines -
Present
Council Member Boulgardes -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
City Attorney Mark Hensley, announced Staff has received communications regarding item C -1
Downtown Specific Plan, and recommends Council postpone consideration until the October 18,
2005 Regular Meeting
MOTION by Council Member Boulgarides, SECONDED by Mayor ProTem Gaines, to continue
item C -1, amending the Downtown Specific Plan by expanding the current boundary and
incorporating the commercially zoned parcels along the 200 block of West Grand Avenue located
between the current westerly boundary of the Plan area and Concord Street MOTION PASSED
BY UNANIMOUS VOICE VOTE 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 3
031
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
John McCarty, resident, spoke regarding LAX expansion issues
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only
MOTION by Council Member Boulgarides, SECONDED by Council Member Busch to read all
ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS
VOICE VOTE 5/0
B SPECIAL ORDERS OF BUSINESS
C UNFINISHED BUSINESS
Consideration and possible action to amend the Downtown Specific Plan by expanding the
current boundary and incorporating the commercially zoned parcels along the 200 block of
West Grand Avenue located between the current westerly boundary of the Plan area and
Concord Street
ACTION TAKEN EARLIER IN THE MEETING TO CONTINUE THIS ITEM TO OCTOBER 18,
2005.
2 Consideration and possible action on an overview of the City of El Segundo's emergency
readiness and capability (Fiscal Impact None)
Area G Coordinator Mike Martinet made brief comments
Kevin Smith, Acting Fire Chief, gave a report
Council consensus to reactivate the Disaster Preparedness Council (DPC) including bringing back
to Council an Ordinance amending Section 2 -2 -4 of the ESMC to expand the DPC to include an
additional seat to be filled by members of the City Council on a rotating basis Council Member
Boulgarides concurred Mayor ProTem Gaines also suggested adding a School District liaison
Mike Martinet suggested the City use an Emergency Assessment Program to evaluate the City's
preparedness
Council directed staff to complete an inventory of the personnel resources most able to respond to
an emergency, an inventory of water, food and similar items available to emergency responders
and a method of distributing those supplies to the public
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 4
032
Council also directed staff to develop efforts to expand community based response programs, such
as CERT, RACES and Super CPR Saturday and use the City's Neighborhood Watch Program
model as a model of developing local and neighborhood emergency preparedness programs, thus
creating an Emergency Preparedness Watch program
Further, Council directed that an effective public outreach program be created, a partnership be
formed with the El Segundo School District for educating children and an "Emergency Webpage"
be developed
Council Member Jacobson suggested scheduling a Special Council Workshop to address the
stated emergency preparedness issues
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3 Consideration and possible action regarding a presentation by members of the Aviation
Safety and Noise Abatement Committee ( ASNAC) regarding comments submitted by the
Committee on the Draft Environmental Impact Report (DEIR) for the LAX South Airfield
Improvement Project
Richard Hurst and Chuck Deurwaerder gave an extensive report
Council consensus to receive and file report and comments from members of ASNAC
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
4 Approved Warrant Numbers 2549408 to 2549651 on Register No 24 in the total amount of
$749,758 74 and Wire Transfers from 9/9/2005 through 9/22/2005 in the total amount of
$1,422,409 43 Authorized staff to release Ratified Payroll and Employee Benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments, and wire transfers
5 Approved City Council Meeting Minutes of September 20, 2005
6 Approved Agreement No 3535 with Cassidy & Associates and Agreement No 3536 with
The MWW Group for work related to the City's efforts regarding Los Angeles International
Airport, lobbying efforts in Washington, D C and obtaining federal funds (Fiscal Impact
$184,000) Authorized the Mayor to execute the consultant agreements, effective October 1,
2005
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 5
033
J
7 Authorized the final acceptance of the Clubhouse HVAC Refurbishment (located at 300 E
Pine Avenue) — Project No PW 05 -04 (Final Contract Cost = $25,000), and for the
Clubhouse Roof Refurbishment and Maintenance Project — Project No PW 05 -05 (Final
Contract Cost = $16,921) Authorized the City Clerk to file Notices of Completion in the
County Recorder's Office
MOTION by Mayor ProTem Gaines, SECONDED by Council Member Busch to approve Consent
Agenda Items 4, 5, 6 and 7 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mayor
ProTem Gaines abstaining on item number 5, due to his absence from the September 20, 2005
meeting
CALL ITEMS FROM CONSENT AGENDA
F NEW BUSINESS
G REPORTS — CITY MANAGER — NONE
H REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK —NONE
REPORTS — CITY TREASURER
K REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgandes —
Announced the Hazardous Waste Clean up on Hughes Way (Lot G), sponsored by Los Angeles
County, Saturday, November 12 and the October 12, 6 00 P M meeting on R -1 property regarding
design standards
8 Consideration and possible action to create an ad hoc committee to consider and make
recommendations to the City Council regarding the implementation of the Aquatics Master
Plan
Council consensus to direct staff to identify the City's funding ability, possible sources for funding,
composition of the committee and a possible time line for implementation
Consideration and possible action regarding a City Council Committee to discuss and make
recommendations on the City's emergency services plans, including emergency
preparation, notification and response
ITEM DISCUSSED EARLIER IN THE MEETING UNDER ITEM C -2
Council Member Busch — Commented on the Mike Gordon Memorial Golf Tournament
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 6
04
Council Member Jacobson —Announced the upcoming Richmond Street Fair He also noted that
every weekend the Hyperion Plant was open from 9 a m to 3 p m for disposing of hazardous
materials
Mayor Pro Tern Gaines — Spoke regarding the Port of Long Beach, and the possibility of it
becoming a terrorist target He recommended the City include representatives of that body to work
on Emergency Operations Also spoke on the MAX meeting and the rising costs for fuel
Mayor McDowell — Announced that October 14, 2005 is the Court date set for the City's law suit
against LAX
He also spoke regarding possible settlement agreements, and restrictions regarding their
discussion He announced the City's guide post for moving forward
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed
Ann Coles, PTA Council Safety Coordinator, commented on the City's efforts to include the
schools in the emergency preparedness discussions and planning
MEMORIALS — Kanmeh Haddad, Mother of Honeywell employee, John Haddad, Clyde "Skip"
Reed, father of local business owner Scott Reed
CELEBRATIONS — Claire Elizabeth Babbit, born to Tom and Erika Babbitt, Diego Alexander, born
to Lennis and Edwin Gomerz
ADJOURNMENT at 8 57 p m
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 4, 2005
PAGE NO 7
035
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE October 18, 2005
AGENDA HEADING, Consent
Consideration and possible action regarding adoption of resolutions calling for, requesting
County services and adopting regulations for candidates statements for the General Municipal
Election, April 11, 2006
RECOMMENDED COUNCIL ACTION.
1) Adopt Resolutions,
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION
The Municipal Election for two (2) Council Members is to be held April 11, 2006 To proceed
with the regulations set forth by the Government Code, the proposed resolutions should be
adopted before the opening of nominations beginning December 19, 2005 and ending January
16, 2006 (extended date is January 18, 2006 if an incumbent does not file)
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolutions
FISCAL IMPACT
Operating Budget $72,000
Amount Requested* N/A
Account Number 001 - 400 - 1302 - Various
Project Phase
Appropriation Required No
ORIGINATEP BY
DATE,
Cindy Mbrtesen, City Clerk
E
036
RESOLUTION NO.
A RESOLUTION CALLING AND GIVING NOTICE OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON APRIL 11, 2006.
The City Council of the city of El Segundo resolves as follows
SECTION 1 Pursuant to Elections Code § 10403, the City Council calls for a general
municipal election to be held in the City of El Segundo on Tuesday, April 13, 2004, for the
purpose of electing two members of the City Council to four year terms The exact form of the
question to be voted on at the election as it should appear on the ballot is as follows
"FOR MEMBER OF THE CITY COUNCIL — Vote for no more than two"
SECTION 2 The polls will open at 7 a in on election day and remain open until 8 p in
SECTION 4 El Segundo City Hall, located at 350 Main Street in El Segundo, is designated the
Central Counting Place where all ballots of the election will be tallied
SECTION 5 The City Clerk is authorized, instructed and directed to procure and furnish any
and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that
may be necessary in order to properly and lawfully conduct the election
SECTION 6 This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this 18th day of October, 2005
Kelly McDowell, Mayor
037
ATTEST
Cindy Mortesen, City
APPROVED AS
Mark D Hensley
LM
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five, that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the 18th day of October, 2005, and the
same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 18th day of October 2005
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
2
{,3F
RESOLUTION NO.
A RESOLUTION REQUESTING THAT THE LOS ANGELES COUNTY
BOARD OF SUPERVISORS PROVIDE ELECTION SERVICES TO THE
CITY FOR THE APRIL 11, 2006 ELECTION.
The City Council of the city of El Segundo resolves as follows
SECTION I Pursuant to Elections Code § 10002, the City Council requests that the Los
Angeles County Board of Supervisors assist the City with its local election scheduled for April
11, 2006
SECTION 2 The services requested by the City include the following
A Computer records of the names and addresses of all eligible registered voters in the
City,
B Furnish printed indices of all eligible voters within the City for use by the precinct
board at polling places,
C Provide additional election equipment and assistance to the City in accordance with
California law
SECTION 3 The City will reimburse Los Angeles County for services performed pursuant to
this request and upon the City's receipt of a County invoice
SECTION 4 The City Clerk is directed to forward a certified copy of this Resolution to the Los
Angeles Board of Supervisors and the Los Angeles County Clerk's office
SECTION 5 This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this I Sth day of October, 2005
Kelly McDowell, Mayor
(?39
ATTEST
Cindy Mortesen, City Clerk
APPROVED A O
Mark D Hens tt
By
Karl H Berge:
Assistant City
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five, that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the 18`h day of October, 2005, and the
same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 18`h day of October, 2005
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
040
RESOLUTION NO.
A RESOLUTION ESTABLISHING REQUIREMENTS FOR CANDIDATE
STATEMENTS FILED WITH THE CITY CLERK TO BE INCLUDED
WITH VOTER INFORMATION FOR AN ELECTION ON APRIL 11,
2006.
The City Council of the city of El Segundo resolves as follows
SECTION 1 Pursuant to Elections Code § 13307, candidates seeking electron to office on
April 11, 2006 may prepare a candidate's statement on forms provided by the City Clerk
SECTION 2 Statements filed in accordance with this Resolution may include the following
A The candidate's name, age, and occupation, and
B A statement consisting not more than two hundred (200) words outlining the
candidate's education and qualifications for office
SECTION 3 The candidate's statement must conform with the following
A It may not identify the candidate's membership in any political party or activity in
partisan political organization,
B It must be uniform in type and size and must be presented with block paragraphs,
C It may not include bolding, underlining, italics, asterisks, or other, similar, type of
formatting,
D It must be typewritten using at least a 12 point font,
E It must be filed in the City Clerk's office with a candidate's nomination papers,
F Although it may be withdrawn during the time for filing nomination papers and
until 5 00 p in the next working day after the close of the nomination period, the
statement may not be changed
SECTION 4 Pursuant to 42 U S C § 1973aa -1 a, the City Clerk will
A Translate all candidate statements into Spanish,
B Make translated copies of candidate statements publicly available,
SECTION 5. Candidates filing a statement must pay to the City the following
041
A A fee equal to a candidate's pro rata share of the total actual cost for printing,
handling, translating, and mailing candidate statements
B At the time of filing a statement, the candidate will deposit $800 with the City
Clerk which represents the following estimated costs
I The cost of printing the statement in the voter's pamphlet in English.
$325,
The cost of translating the statement into Spanish $150, and
The cost of printing the statement in the voter's pamphlet in Spanish
$325
C Should a candidate's actual pro rated cost exceed the amount on deposit with the
City Clerk, the candidate will, within thirty (30) days of receiving an invoice, pay the
City Clerk any difference between the deposit amount and the actual cost
D Should a candidate's actual pro rated cost be less than the amount deposited with
the City Clerk, then the City Clerk will refund any overpayment to a candidate within
thirty (30) days after the election
SECTION 6 Candidates may not include any additional materials in the sample ballot package
SECTION 7 The City Clerk is directed to provide a copy of this Resolution to each candidate,
or a candidate's representative, at the time nominating petitions are issued
SECTION 8 This Resolution will remain effective until superseded by a subsequent resolution
SECTION 9 This Resolution will become effective immediately upon adoption
PASSED AND ADOPTED this 18`h day of October, 2005
Kelly McDowell, Mayor
c
ATTEST
Cindy Mortesen,
APPROVED A 70 j
Mark D Hen tt y�
By
erger,
ssistant City Atto ey
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five, that the foregoing
resolution, being RESOLUTION NO was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the 18`h day of October, 2005, and the
same was so passed and adopted by the following vote
AYES
NOES
ABSENT
ABSTENTION
NOT PARTICIPATING
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 18 "h day of October, 2005
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
0,43
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRI
MEETING DATE* October 18, 2005
AGENDA HEADING Consent Agenda
Consideration and possible action regarding approval of contract with Martin & Chapman Co
for Election Support and Services for the General Municipal Election, April 11, 2006 (Fiscal
Impact not to exceed $31,000)
RECOMMENDED COUNCIL ACTION
1) Authorize the City Manager to execute a standard professional services contract with
Martin & Chapman Co to provide Election Support and Services,
2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION
Martin & Chapman has provided excellent election support and services to El Segundo, along
with ninety other Los Angeles County cities, for many years
They are well known and trusted for their invaluable election services and supplies This
includes, but is not limited to, pre - election supplies, official ballots and ballot counting equipment,
mailing services, foreign language assistance and translations, legislation updates, professional
opinions and election night support
It is requested that the City again enter into a professional services contract with Martin &
Chapman Co as their many years of experience with El Segundo will help ensure a smooth
election process
ATTACHED SUPPORTING DOCUMENTS,
Scope of Services
FISCAL IMPACT
Operating Budget $40,000
Amount Requested $31,000
Account Number 001 - 400 - 1302 -6206
Project Phase
Appropriation Required No
ORIGINATED BY- DATE
' �y� py�,� �/,,�
Cindy Mo n, City Clerk l C V
REVIVartCity DATE
/7 9
J na ger
044
EXHIBIT "A"
MARTIN & CHAPMAN CO.
SCOPE OF SERVICE
GENERAL MUNICIPAL ELECTION
TUESDAY, APRIL 11, 2006
PRE - ELECTION SUPPLIES
Filler w /Resolutions, Calendar of Events, Manual
Election Night Procedures Manual
MAIL BALLOT SUPPLIES
Application for Absent Voter Ballot
Late Application for Absent Voter Ballot
Instructions for Absent Voters
Outgoing Absent Voter Envelopes
Identification /Return Absent Voter Envelopes
Correction Identification /Return Absent Voter Envelopes
Provisional Ballot Envelopes
PRECINCT SUPPLIES
Election Officer Appointment Forms
Election Officer Digests
Election Officer Outgoing Window Envelopes
Election Officer /Inspector's Instructions
Election Officer /Inspector's Delivery Date Letters
Precinct Supply Sets
Absent Voter Canvass Set
Sample Set
Repair /maintenance of Voting Booths
REPORTS AND LABELS
Polling Place and Address Labels /54 day
Polling Place and Address Labels /29 day
Polling Place and Address Labels /15 day
Permanent Absent Voter Labels
Out of State /APO & FPO Labels /w envelope
Foreign Language Request Labels
Confidential Labels
Absent Voter PC Disk System
0 4:
SAMPLE BALLOT/VOTER INFORMATION PAMPHLETS
Sample Ballot Pamphlets
FOREIGN LANGUAGE ASSISTANCE
Voter Pamphlet/Spanish Facsimile
Spanish Facsimile Ballots
OFFICIAL BALLOTS AND SUPPLIES
Official Ballots
Demonstration Ballots
Test/Duplicate Ballots
Gray Secrecy Envelopes — Rental
BALLOT COUNTING /ELECTION NIGHT SUPPLIES
Election Night Supply Box
Ballot Counter Programming
Extra White Boxes
Extra White Box Seals
MAILING SERVICES
Affixing Polling Place /Address Labels — 54 day
Affixing Polling Place /Address Labels — 29 day
Affixing Polling Place /Address Labels — 15 day
SPECIAL SERVICES AND DELIVERIES —
Special Services /Deliver Precinct Kits & Booths
Deliver Mail to Post Office
Pick up supplies after election
Pick up from & Return to County — Tapes, Rosters, etc
TRANSLATIONS
Spanish Translations — Ballot
POSTAGE VERIFICATION
2 046
ADDITIONAL ELECTION SERVICES & SUPPORT
Unforeseen services not normally provided within the standard scope of
services (not to exceed the total contract amount)
TOTAL CONTRACT AMOUNT NOT TO EXCEED: $31,000
TERMS NET 30 DAYS /1 5% PER MONTH THEREAFTER
�4 i
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION-
Consideration and possible action to receive and file a report on the consumption and
purchase of gasoline and diesel fuel for City operations, (Fiscal Impact, none at this time).
RECOMMENDED COUNCIL ACTION.
Recommendation – (1) Receive and file staffs report on the consumption and purchase of
gasoline and diesel fuel for City operations, (2) Alternatively discuss and take other action
related to this item
BACKGROUND & DISCUSSION
At the Council meeting of October 4, 2005, Councilmember Gaines requested that staff
provide a report on the City's gasoline and diesel purchasing procedures and to look into
potential long -term fuel contracts similar to the contract secured by MAX Transit Staff has
been following the market and considering purchasing alternatives for some time and is
pleased to present the following information
The City owns and operates its own fueling facility at the Maintenance Facility at 150 Illinois
Street consisting of two 12,000 gallon tanks (gasoline), and one 10,000 gallon tank (diesel)
The Public Works Department purchases fuel, tracks consumption, and charges departments
for the fuel they use On average, 72,000 gallons of gasoline and 14,000 gallons of diesel fuel
are consumed by City vehicles and equipment annually
(Background and Discussion continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT.
Operating Budget.
N/A
Amount Requested.
N/A
Account Number:
N/A
Project Phase-
N/A
Appropriation Required:
No
ORIGINATED BY.
Rtpvp Fintnn nirprtnr of Pi ihhr \A /nrltc
DATE. !6' n d —
`—J
0 43
BACKGROUND & DISCUSSION: (continued)
Minimum fuel levels
On average, 8700 gallons of gasoline are purchased and delivered every six weeks This
equates to nine deliveries per year Staff monitors the tanks and orders fuel when the level in
either tank drops to about 3000 gallons With both tanks operating, gasoline levels rarely drop
below 8000 gallons total or roughly 40 days supply
Diesel, which is burned in our large trucks and fire engines, is consumed at a slower rate On
average, four deliveries of 3000 to 5000 gallons are made per year The diesel tank level
rarely drops below 4000 gallons or about three months supply
Fuel Contracts
Many agencies enter into long -term contracts with fuel suppliers The price of fuel purchased
under these contracts typically varies with the fuel market The fuel price under these variable
contracts is a weekly industry standard market baseline plus a mark -up This is true for
contracts issued by the County of Los Angeles, the City of Torrance and a recent City of El
Segundo contract In 2002, the City of El Segundo and several other southern California
agencies combined their purchasing power to secure a long term contract with a supplier at
favorable terms During the recent volatility in the fuel market, however, the supplier opted out
of the contract citing that weekly price variations were so great that the mark -up needed to be
increased to cover the day -to -day cost increases Other current long -term contracts in the
industry have been amended upward due to the volatility For example, the high - quantity
contract secured by the County of Los Angeles was recently amended such that the price was
only 6 cents /gallon under retail Longterm contracts are typically best for agencies when the
fuel market is steadier It is recommended that the City continue to monitor the fuel market
and enter into a long -term contract when the market stabilizes and more favorable contract
terms can be secured
The City of Torrance is the lead agency administering contracts for MAX Transit (MAX)
MAX's operations are conducted through a private contract with MV Transportation (MV) and
are completely separate from Torrance operations This contract includes all aspects of transit
service including vehicles, drivers, maintenance and fuel The fixed fuel price component of
MV's contract is an aberration in the industry MV's bid proposal included a fixed price for fuel,
whereas, all other bidders submitted fuel prices that varied with the fuel market MAX does not
purchase fuel from MV at the contract price. MAX is simply reimbursing MV for the fuel they
use at a fixed contract cost According to Jim Mills of Torrance Transit, MV has approached
MAX requesting relief from the fixed price, however, to date, MAX has not agreed
Spot Purchasing
Many agencies, including the Cities of Manhattan Beach, Culver City and Hawthorne, have
opted to purchase fuel through spot purchases in lieu of entering into long -term contracts
Spot purchasing consists of shopping around each time fuel is needed and purchasing fuel
from the lowest priced vendor At this time, it is recommended that the City of El Segundo
purchase fuel through spot purchasing until more attractive long -term contracts are available
Staff will submit a recommendation to Council in the near future requesting approval to spot
purchase
U49
EL SEGUNDO CITY COUNCIL MEETING DATE- October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING' Consent Agenda
AGENDA DESCRIPTION,
Consideration and possible action regarding acceptance of the project for the Underground
Fuel Storage System Repairs Phase If at the Maintenance Facility (150 Illinois Street) and
approval of change order #1 in the amount of $34,283 12 — Project No PW 05 -09 - Approved
Capital Improvement Program — (Final contract amount = $87,952 25)
RECOMMENDED COUNCIL ACTION-
Recommendation — (1) Accept the work as complete, (2) Approve change order #1 in the
amount of $34,283 12, (3) Authorize the City Clerk to file the City Engineer's Notice of
Completion in the County Recorder's Office, (4) Alternatively discuss and take other action
related to this item
BACKGROUND 8 DISCUSSION:
The Public Works Facility at 150 Illinois Street operates a vehicle fueling and storage system
consisting of a fueling island and three underground fuel storage tanks
(Background and discussion continues on the next page)
ATTACHED SUPPORTING DOCUMENTS'
1 Change Order #1
2. Notice of Completion
FISCAL IMPACT:
Operating Budget: $178,00000
Amount Requested: $ 87,952 25
Account Number: 405 - 400- 0000 -6215
Project Phase: Accept the work as complete
Appropriation Required. No
RIG' TED BY DATE: October 11, 2005
St ve Finton, Public Works Director
1 1
050
Background and Discussion: (continued):
During routine testing, it was determined that improvements were required to bring the system into
compliance with State and AQMD (Air Quality Management District) regulations Consequently, the
City Council, on June 7, 2005, awarded a contract in the amount of $53,669 13 to Advanced
Environmental Services, Inc to install Enhanced Vapor Recovery (EVR) valves required by SB -989,
modify the secondary containment on the product lines to facilitate inspections by the Fire
Department, and make the secondary containment watertight at six service access points
Once the original contract work was completed, regulations required that the complete system be
tested prior to being placed back into service These tests were not included in the original contract
and had to be performed at additional cost During these tests, additional failures occurred requiring
repair Once these repairs were completed, regulations required a complete system re -test, during
which additional failures were revealed This sequence of repair and re- testing occurred three times,
until the entire system passed without failure This procedure is a requirement of SB -989 and AQMD
461 -R regulations
These necessary additional repairs and retests are covered under the recommended change order
#1 ($34,283 12) and are as follows
SB -989 compliance testing of all components was performed, and resulted in discovering
additional failures, i e three Under Dispenser Containment units (below gas pumps) failed
due to vapor leaks in the sump pipe connections, and three fill sumps failed due to leaks in
fill lines and secondary containment lines, requiring repair and replacement of secondary
piping (Repairs $18,706 28) (Full compliance testing $9,090 84)
• Eight bollards were required to protect equipment from vehicle damage ($2,80000)
AQMD 461 -R failure during a pressure test for vapor leaks required repair of the vapor
recovery fitting on a fuel dispenser ($3,686 00)
The work has now been completed to the satisfaction of staff Staff recommends acceptance of this
project and approval of change order #1 in the amount of $34,283 12
u51
CITY OF EL SEGUNDO
CHANGE ORDER
Public Works Department, Engineering Division, 350 Main Street, El Segundo, CA 90245
TELEPHONE: 310- 524 -2300 FACSIMILE: 310 -640 -0489
DATE, September 7, 2005
NAME OF COMPANY: Advanced Environmental Services, Inc
PROJECT: Underground Fuel Storage System Repairs Phase II
CHANGE ORDER NO.: 1
SPECIFICATION NO.: PW 05 -09
You are hereby instructed, subject to the provisions of the above named contract, to make the following amendments thereto
SB -989 repairs: UDC and fill sumps, replace secondary piping and re -test
+ $18,706.28
SB -989 Compliance testing of all components
+$ 9,090.84
AQMD 461 -R Compliance repair: Bravo fitting on vapor recovery
+$ 786.00
AQMD 461 -R Inspection and re- testing
+$ 2,900.00
Eight (8) 4 -inch bollards
+$ 2,800.00
Time Extension. 15 (working days) Net
+ $34,283.12
APPROVED BY:
ADVANCED ENVIRONMENTAL SERVICES, INC
Contractor Name
ACCEPTED:
me and Title
DATE-
DATE:
APPROVED BY CITY COUNCIL ON:
DATE: October 18, 2005
ACCEPTED:
Director of Public Works
0 5 Z
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name Underground Fuel Storage System Repairs Phase II
Project No PW 05 -09
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is City Facilities
5 A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on August 9, 2005 The work done was Repair of fuel storage system
6 On September 20, 2005, the City Council of the City of El Segundo accepted the work of
this contract as being complete and directed the recording of this Notice of Completion in
the Office of the County Recorder
7 The name of the Contractor for such work of improvement was Advanced Environmental Services, Inc
8 The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows
Maintenance Facility
9 The street address of said property is 150 Illinois Street
Dated
Steve Fmton
Public Works Director / City Engineer
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing
Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is
true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on 2005 at El Segundo, California
Steve Finton
Public Works Director / City Engineer
053
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE- October 18, 2005
AGENDA HEADING. Consent Agendc
Consideration and possible action regarding acceptance of the project for the Urho Saari Swim
Stadium (AKA El Segundo Plunge) Steel Roof Truss Repair (219 West Manposa Avenue) and
approval of change order #1 in the amount of $24,997 63 — Project No PW 05 -01 — Approved
Capital Improvement Program - (Final contract amount = $124,897 63)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete, (2) Approve change order #1 in the
amount of $24,997 63, (3) Authorize the City Clerk to file the City Engineer's Notice of
Completion in the County Recorder's Office, (4) Alternatively discuss and take other action
related to this item
BACKGROUND & DISCUSSION:
The steel roof truss at the City pool showed signs of corrosion at the connections to the
concrete walls Repairs were required to stem the corrosion and to assure the ongoing
integrity of the structure On June 7, 2005 the City Council awarded a contract in the amount
of $99,900 00 to Ford, Inc to repair the plunge steel roof truss.
(Background and discussion continued on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
1 Change order #1
2 Notice of Completion
FISCAL IMPACT-
Operating Budget
Capital Improvement Program.
Amount Requested.
Account Number
Project Phase:
Appropriation Required:
$738,45000
Yes
$124,89763
301 - 400 - 8202 -8476
Accept the work as complete
No
ORIGINATED BY: — DATE: October 10, 2005
Stev iblic Works Director
V V It
BACKGROUND AND DISCUSSION CONTINUED:
During the progress of the project, additional structural deficiencies and other existing
conditions were discovered that required additional work by the contractor beyond what was
called for in the original contract Also, painting work originally intended for city crews was
completed by the contractor It is proposed that the contractor be compensated for this
additional work through contract change order # 1, which will cover the following items of
additional work
• While preparing the existing trusses for welding, it was determined that the corrosion
was more extensive than expected New steel plates had to be designed, fabricated
and welded to the existing truss members at ten locations to add structural strength
This work delayed the completion date, requiring that the contractor work only at night
to coordinate with pool operations
($11,938 00)
• During the drilling of bolt holes through the exterior walls for the installation of twenty -
eight steel brackets, the contractor encountered structural steel plates embedded
inside the walls that were not indicated on the plans The contractor had to employ a
specialized coring subcontractor at additional expense to drill through the plates
($4,53480)
• An existing electrical panel and conduits required relocation to allow the new steel wall
brackets to be installed on the wall
($4,04870)
• It had originally been planned that the painting of the completed structural
improvements was to be done by city crews and therefore was not included in the
original contract Because of concern for the safety of city personnel, and for the fact
that the contractor had scaffolding in place, it was decided to have the work done by
the contractor This portion of the change order includes painting (4 coats) to match
existing at forty locations on the interior and exterior of the building
($4,15933)
• Ten steel plates that were to be welded to the existing truss to add extra strength were
found to be too thick and had to be re -cut and adjusted to fit, due to variances in the
existing truss
($31680)
The work has now been completed to the satisfaction of staff Staff recommends acceptance
of this project and approval of change order #1 in the amount of $24,997 63
P5
CITY OF EL SEGUNDO
CHANGE ORDER
Public Works Department, Engineering Division, 350 Main Street, El Segundo, CA 90245
TELEPHONE, 310 - 524 -2300
DATE: October 6, 2005
NAME OF COMPANY: Ford, Inc
PROJECT: El Segundo Plunge Steel Roof Truss Repair
CHANGE ORDER NO.: 1
SPECIFICATION NO.: PW 05 -01
FACSIMILE: 310- 640 -0489
You are hereby instructed, subject to the provisions of the above named contract, to make the following amendments thereto
ITEM
DELETE ADD
DESCRIPTION
PRICE
1
X
Re -cut and adjust 10 steel plates
$ 31680
2
X
Relocate electrical panel and conduits
$ 4,04870
3
X
Seal, prime and paint steel plates
$ 4,15933
4
X
Add additional steel plates
$11,93800
5
X
Drilling through structural steel in wall
$ 4,53480
APPROVED BY:
Ford, Inc.
Contractor Name
ACCEPTED:
James W. Amos
General Manager
DATE:
DATE:
NET + $24,997.63
APPROVED BY CITY COUNCIL OW
October 18, 2005
Date
ACCEPTED:
City Engineer/ Public Works Director
n5c,
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name El Segundo Plunge Steel Roof Truss Repair
Project No PW 05 -01
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1 The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described
2 The full name of the owner is City of El Segundo
3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245
4 The nature of the interest of the owner is City building
5 A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on September 30, 2005 The work done was Steel roof truss repair
6 On October 18, 2005, the City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder
7 The name of the Contractor for such work of improvement was Ford, Inc
8 The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows
El Segundo City Plunge
9 The street address of said property is 219 West Mariposa Avenue
Dated
Steve Finton
City Engineer/ Public Works Director
VERIFICATION
I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing
Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is
true of my own knowledge
I declare under penalty of perjury the foregoing is true and correct
Executed on 2005 at El Segundo, California
N WOTICES \PW NOC (01/08/02)
Steve Finton
City Engineer /Public Works Director
EL SEGUNDO CITY COUNCIL MEETING DATE. October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to contract with Beach Cities Transit to provide bus services
to replace the discontinued Metropolitan Transit Agency (MTA) bus route 439 through El
Segundo for a period of two years (Fiscal Impact $128,706 annually for two years - Prop A
funds)
RECOMMENDED COUNCIL ACTION-
(1) Authorize the Mayor to execute a contract, as approved to form by the City Attorney, with
Beach Cities Transit to fund the proposed portion of the 439 replacement line, subject to the
following A) The City's participation would be contingent on the cities of Redondo Beach,
Manhattan Beach, Hermosa Beach and Los Angeles also participating, B) El Segundo would
participate with the other cities, C) The agreement would cover a period of two years, D) The
amount will not exceed $128,706 annually, (2) Alternatively, discuss and take other action
related to this item
BACKGROUND & DISCUSSION:
As the Metropolitan Transit Agency (MTA) moves forward with the realignment of the regional
bus system in LA County, the cities of El Segundo, Hermosa Beach, Manhattan Beach,
Redondo Beach and Los Angeles will be affected by the elimination of MTA line 439 which has
been slated for elimination in May 2006 The line runs from Redondo Beach, through El
Segundo to downtown Los Angeles
The portion of the line from the LAX City Bus center south to the terminus in the Rivera Village
has been identified as underperforming and has been under review for a year MTA policy
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS.
1 MTA Bus Route Map for line number 439
2 Balance Sheet for Prop A and Prop C funds
FISCAL IMPACT: $128,706 (Prop A Funds)
Operating Budget* $487,687
Amount Requested:
Account Number.
Project Phase:
Appropriation Required: x_ Yes _ No
ORIGINATED BYLrL���VvVy"' DATE:
Stacia Mancini
REVIEWED B DATE: '() IL v5i
Jeff Ste ity Manager 13
C'S8
requires a minimum of 30 boarding's per hour to be considered viable The identified section
of the route 439 that runs through El Segundo operates at about 17 boarding's per hour
The South Bay Sector Governance Council has considered cancellation of the line at several
public hearings which have been well attended by senior citizens and other bus advocates
from El Segundo The Governance Council delayed cancellation of the line in 2004 and again
in 2005 However, because ridership on the line has not met performance criteria established
by the MTA, it will cease to function as active MTA next May
Beach Cities Transit, a community -based transit system that operates out of the City of
Redondo Beach, has identified the 439 line as critical in providing mobility and mitigating
vehicular congestion in the South Bay Accordingly, Beach Cities Transit is proposing to
maintain and operate a replacement line for Route 439 as a part of its transit system
Proposed funding for continuation of the line would be shared by the cities of El Segundo,
Hermosa Beach, Manhattan Beach, Los Angeles and Redondo Beach based on the number
of the route occupies in each of the affected cities As proposed, the replacement line would
mirror the 439 line in route and schedule The estimated net cost of operating the line is
$565,996 per year The portion of the cost proposed to fund by El Segundo is $128,706 The
projected costs and contributions from each of the South Bay cities are as follows
El Segundo
$128,706
City of Los Angeles
$129,481
Manhattan Beach
$86,639
Hermosa Beach
$74,984
Redondo Beach
$129,416
Total $565,996
Staff from the City of El Segundo has audited ridership and mileage figures submitted by
Beach Cities Transit, and verified that the proposed annual cost is equitable
Should the Council approve the request to provide funding for continued operation of Line
439, it would be limited to a two -year obligation by the City. After two years of operation by
Beach Cities Transit, the line would qualify for funding from the MTA through the "Included
Transit Operator" Formula Allocation Program (FAP) and would no longer require subsidy
funding from the cities who seek to subsidize the continued operation of Line 439
Beach Cities Transit is one of 16 Included Transit Operators within the Los Angeles County
area As an "included" municipal transit operator, Beach Cities Transit is eligible and receives
Formula Allocation Program (FAP) Funding through the LA County Municipal Transit Authority
FAP funding allocations are determined by using a formula which incorporates the Transit
operator's vehicle service miles, passenger revenues, base fare, and number of fare units
FAP allocations fluctuate depending on the amount of service provided and the efficiency of
the system Growing, well -run systems with reasonable fares can expect their formula
allocation funding to increase with the expansion of the service
Beach Cities Transit Formula Allocation Protections are based on very conservative fixed -route
ridership estimates of 15 trips per hour and are calculated in conjunction with currently
n5r�
operated Beach City Transit Lines 102 &104 Based on conservative projections Beach City
Transit anticipates FAP Allocations which exceed the operating cost by a minimum of
$200,000 annually and as such would no longer require subsidy funding from the other four
cities. The anticipated revenues in excess of operating costs would be used as matching
funds for the purchase of capital equipment or as operating funds for the addition of new
service
Beach Cities Transit has also acquired $1 8 million in federal transportation funds to purchase
the necessary vehicles
Staff feels participation in the replacement line program would be beneficial to El Segundo
residents Failure to provide a replacement for the 439 bus line would likely result in increased
northbound /southbound traffic volumes and eliminated a bus route that is used extensively by
the City's senior citizen community
Funding for this agreement would come from the City's Prop A resources The current fund
balance in Prop A reserves is $487,687 (Please see Attachment 3).
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Prop A and Prop C Analysis
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FY 04 -05 Estimated Revenues
FY 04 -05 Estimated Expenditures
FY 05 -06 Budgeted Revenues
FY 05 -06 Budgeted Expenditures
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Attachment #2
Prop A Prop C
492,637 595,487
265,200 187,100
- 285,150 - 151,200
258,500 218,500
- 243,500 - 116,200
487,687 733,687
P6?
EL SEGUNDO CITY COUNCIL MEETING DATE- October 18, 2005
AGENDA ITEM STATEMENT AGENDA HEADING- New Business
AGENDA DESCRIPTION.
Consideration and possible action to obtain an appraisal to determine fair- market value of City-
owned property located directly east of 150 and 160 S Sepulveda Blvd
(Fiscal Impact Approximately $5,000)
RECOMMENDED COUNCIL ACTION,
1) Authorize staff to obtain an appraisal of the property, and /or
2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION.
In 1988 the City purchased several parcels from Chevron USA Inc , along the east side of
Sepulveda Blvd south of El Segundo Blvd , for the development of a municipal golf course
One of the lots (9,228 square feet) the city owns is located adjacent and directly east of the
commercial retail buildings located at 150 and 160 S Sepulveda and directly north of the golf
course The property owners of the two commercial retail buildings have expressed interest in
purchasing or leasing the property from the city for commercial retail and /or parking purposes
ed on next
SUPPORTING DOCUMENTS
Site plan
FISCAL IMPACT:
Operating Budget:
$245,500
Amount Requested.
$5,000 (Approximate appraisal fee)
Account Number.
2403 -6214
Project Phase•
N/A
Appropriation Required.
—Yes X No
ORIGINATED BY DATE, /
Seimone Jurps, (Director of Planninq and Buddha Safetv
DATE tp
City Manager
063
-144
STAFF REPORT October 18, 2005
BACKGROUND & DISCUSSION (cont.)
Page 2
In addition, the Planning and Budding Safety Department has received an application for a self
storage project underneath Edison power lines directly east of the city owned parcel An
access easement has been requested so that vehicles can access the self- storage site
through the city owned property At this time the self- storage protect in being processed by
staff Since, there are several competing Interests In using or purchasing the city owned
parcel, staff recommends that City Council authorize staff to obtain an appraisal to determine
the fair market value of the parcel
Staff will return to City Council with the fair- market value and to receive further direction
P \Planning & Building Safety \Sluryis \Staff Reports Part 2 \Surplus Property= Staff report Sale of surplus property 160
Sepulveda 10 -18 -2005 v2 doc
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17625 Crenshaw Blvd , Ste 300
CIVIL Torrance, California 90504
Tel (310) 327 -0018
ENGINEERING Fax (310)327 -0175
DCAGROUP www dcacivileng com
S81
065
LEGAL DESCRTIPTION EXHIBIT MAP
CSC 11055-2225000-50501
EL SEGUNDO CITY COUNCIL MEETING DATE: October 18, 2005
AGENDA ITEM STATEMENT AGENDAHEADING• Councilmember Busch
AGENDA DESCRIPTION:
Consideration and possible action to forward a letter to the California Energy Commission
supporting a request by El Segundo Power, LLC to amend Condition of Certification BIO -1
set forth in the El Segundo Power Redevelopment Final Decision.(No fiscal impact)
RECOMMENDED COUNCIL ACTION:
1) Approve the letter to the California Energy Commission, 2) Alternatively, discuss and take
other action related to this item
BACKGROUND & DISCUSSION:
Last week, I received a request from Tim Hemig, Director of Regional Environmental Business
for NRG Energy, Inc , asking for the City's support of the application by El Segundo Power to
amend a Condition of Certification of the Final Decision of the California Energy Commission
(CEC) regarding the repowering project in El Segundo The permit for the repowering project
was issued initially by the CEC on December 23, 2004 However, the permit was appealed
and no action was taken until the appeal was resolved The Final Decision of the CEC
became effective on August 31, 2005, the date the California Supreme Court denied review of
the decision
EI Segundo Power states that it is unable to secure the financing for the repowering project
until it secures a long -term power generation contract with a "load serving entity "The barriers
to obtaining that type of agreement are significant, and the short-term prospects are not clear
for
see attached page marked "Background and
Letter to the California Energy Commission
FISCAL IMPACT: N/A
Operating Budget.
Amount Requested-
Account Number-
Project Phase.
Appropriation Required: _Yes _ No
f)66 1 5
Background and Discussion (con't):
El Segundo Power, or any other power provider in the State Nonetheless, the CEC permit
requires El Segundo power to provide $250,000 to the Santa Monica Bay Restoration
Commission now and every 90 -days hereafter until an amount not to exceed $5 million has
been deposited . El Segundo Power, therefore, is requesting the CEC for an amendment to
the Condition of Certification BIO -1 that would allow the obligation to provide such payment to
become effective 90 -days before actual construction begins on the project If approved, the
amendment would remove El Segundo Power from the economically untenable position of not
being able to obtain funding for its planned repowering project while still being responsible for
a multi - million dollar obligation. That obligation, coupled with the uncertainty of available
financing, threatens the viability of the project
I believe that it is crucial to maintain a reliable source of power in El Segundo to ensure that
the South Bay is not placed in a situation of becoming isolated during a period of emergency
or power uncertainty Accordingly, I am requesting that the City Council sign the attached
letter supporting El Segundo Power's request for an amendment
'67
/
Office of the City Council
Elected Officials
October 12, 2005
Kelly McDovrell,
Maya(
John a Gaines,
Mayo( Pm Tam
Jim Soulgaddea,
Caancrl Menber
Mr Marc S Pryor
Edc K Busch,
Counel Mamber
Compliance Project Manager
Cad Jacobson,
Couned Member
California Energy Commission
`,adyMadeaea'
CKy Clerk
1516 gin Street, MS 15
Ralph CdyT a,a'
Cdy Treasurer
Sacramento, CA 95814
Re: Urging the California Energy Commission to approve the request by El
Appointed Officials
Segundo Power II LLC to amend the Condition of Certification BIO -1 —
Jenmy Sowed,
City Manager
Final Decision (00- AFC -14)
Mar*D Henley,
City Affornay
Dear Mr Pryor
Department Directors
We are writing to state our support for the application submitted by El Segundo
Bret MUM",
Admnishadve Servicea
Power 11 (ESPR) to amend Condition of Certification BIO -1 and the corresponding
Mom Angelo,
Fie chw
payment schedule stated within that Condition It is our understanding that, pursuant
Debreerlghm
L,bmry & Cable Sery sea
to the current Condition of Certification, effective September 30, 2005, ESPR is
Se, PannngendBuddmg
required to remit a sum of $250,000 to the Santa Monica Bay Restoration
Jack Wen
Commission In addition, ESPR would be required to remit an additional sum of
°oOC.,ar Wn
$250,000 every 90 days thereafter for additional studies, up to an amount that will not
Pu6 11""a"a
sin's
exceed $5 million
n a Parks
Reccreatiomhay
We support the intent of the CEC in requiring the payments to the Santa Monica Bay
Restoration Commisslon as a part of the repowering of the ESPR facility located in
www eisegundo org
our City The studies to be undertaken by the Restoration Commission, will obtain
significant progress in restoring the vitality of the Santa Monica Bay However, we do
believe that the payments required from ESPR as a part of the Condition of
Certification BIO -1, as currently structured, represent an onerous burden that may
terminate the ultimate development of an important power generation facility in the
Southern California Region
The fact is that ESPR will not be able to assemble the financing necessary to
undertake the repowering project until ,lt is able to obtain a long -term power
generation contract with a "load serving entity " The reasons for that failure to reach
350 Main Street, El Segundo, California 90245 -3813 '68
Phone (310) 524 -2302 FAX (310) 322 -7137
Mr Marc Pryor
October 12, 2005
Page 2 of 2
agreement are numerous and structural There are efforts among the members of the
Legislature and the CPUC to work through those issues, and we are confident that such
efforts will ultimately be successful However, in the short-term, ESPR does not have its
financing in place, the project is not underway and it is not clear when those issues will be
resolved. Accordingly, the City of El Segundo supports the request by ESPR to amend
the Condition of Certification to link the payments to the Santa Monica Bay Restoration
Commission with the initiation of construction of the repowering project
Specifically, the City of El Segundo supports the following amendment,
BIO -1: The protect owner shall place $5,000,000 in trust for the
Santa Monica Bay Restoration Commission (SMBRC) to assess
the ecological condition of the Santa Monica Bay and to develop
and implement actions to improve the ecological health of the Bay
At least $250,000 shall be provided at least 90 days prior to
the start of construction of the new generation units within 30 days
and an additional sum of at least
$250,000 shall be provided every 90 days thereafter
Upon completion, the ESPR repowenng project will generate an additional 630 megawatts
of electricity Every study that we have seen regarding the future electrical power
requirements of California identifies a critical need for new power generation facilities
Accordingly, we believe that the ESPR project represents an important part of California's
ability to meet the current and future power needs of its business and residential
communities In addition, we believe that the protect will yield tangible benefits to current
efforts to restore the Santa Monica Bay Unless action is taken now by the CEC to grant
this reasonable request for amendment to the Conditions of Certification, we fear this
important protect may founder
We appreciate your consideration of this request If you have any questions, please feel
free to call at (310) 524 -2302
Sincerely,
Kelley McDowell
Mayor
Jim Boulgandes
Council Member
Eric Busch
Council Member
John Gaines
Mayor Pro Tern
Carl Jacobson
Council Member
)69