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2005 JUN 21 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 21, 2005 — 5:00 P.M. Next Resolution # 1385 Next Ordinance # 4426 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows 001 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) — 8 matters 1 City of El Segundo v City of Los Angeles, et al , LASC No BS094279 2 Re Variance Application of City of Los Angeles, Department of Airports for Los Angeles International Airports, Department of Transportation, State of California, Case No 2009060244 3 City of El Segundo v 2221 Park Place, LASC Case No BC319034 4 City of El Segundo v CTF2 Alaska, LASC Case No BC319033 5 Yeaton v City of El Segundo, LASC Case No BS096351 6 Chen v City of El Segundo LASC Case No YC049424 7 Bressi v City of El Segundo, LASC Case Nos BC288293 and 288292 8. Ward v City of El Segundo LASC Case No BC325247 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) - 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -0- matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS - 6:00 P.M. (Approximate) Interview of candidates for City Boards, Committees and Commission regarding Senior Citizen Housing Corporation Board and Planning Commission and potential appointment of members to the Boards, Committees and Commissions Interview will commence at approximately 6 00 p m and will be held in the West Conference Room and are open to the public 002 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenqth In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 21, 2005 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Rich Reid of El Segundo Christian Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson Next Resolution # 1385 Next Ordinance # 4426 00, PRESENTATIONS - (a) Commendations to the ESHS Baseball Team, winners of the CIF Division IV Championship game ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action with regard to the following items relating to the Douglas Street Gap Closure /Railroad Grade Separation Project ( "Project" PW 05 -06) Approved Capital Improvement Project: adopt a resolution authorizing execution of a lease agreement to secure California State Infrastructure Bank funds; approval of a Program Supplement for MTA Grant funding; appropriation of funds; and award of a construction contract to Sema Construction, Inc. (Fiscal Impact: $21,162,928) Recommendation California Infrastructure Bank - (1) Adopt a resolution authorizing the Mayor to execute Facility and Site Lease Agreements with the California State Infrastructure and Economic Development Bank (California Infrastructure Bank) for the potential financing of the Project; Caltrans Program Supplement for MTA Grant Funding - (2) Approve Program Supplement Agreement to the Master State - Agency Agreement to set the terms and conditions for the receipt of MTA grant funds in the amount of $9,233,000 for the Project, 4 io4 (3) Authorize the City Manager to execute Program Supplement Agreement on behalf of the City, Appropriations — (4) Appropriate Transportation Community System Preservation (TCSP) Funds in the amount of $937,433 for the Project, (5) Appropriate Federal Transit Administration (FTA) grant funds in the amount of $2,079,661 for the Project, (6) Appropriate MTA grant funds in the amount of $9,233,000 for the Project, (7) Appropriate Proposition C 25% funds in the amount of $500,000 for the Project, (8) Appropriate Surface Transportation Program Local TEA -21 (STPL) Funds in the amount of $500,000 for the Project, (9) Appropriate CIP savings in the amount of $111,698 for the Project, Appropriations for Contingency Funding — (10) Appropriate General Funds in the amount of $14,000,000 on a contingency basis to provide alternate funding in the event that the California Infrastructure Bank funding ($10,000,000) and/or Transportation Equity Act for the 21St Century funding ($4,000,000) are not available for the Project, Award of Construction Contract — (11) Award a construction contract to Sema Construction, Inc in the amount of $19,239,025 for construction of the Project (PW 05 -06), (12) Authorize a 10% contingency for said contract in the amount of $1,923,903, (13) Authorize the City Manager to execute the contract on behalf of the City, and (14) Alternatively, discuss and take other action related to these item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding the announcement of the appointments of candidates to the following Committees, Commissions and Boards (CCBs): Senior Citizen Housing Corporation Board and the Planning Commission. Recommendation — (1) Announce the appointees to the Senior Citizen Housing Corporation Board and the Planning Commission, and terms of office, (2) Announce that the interviews for the Library Board of Trustees and Investment Advisory Committee will be scheduled for 6 00 p m , July 19, 2005, and the current positions on these two committees are extended until July 19`h or until filled, whichever first occurs, (3) Announce that recruitment continues for positions on remaining CCBs El Segundo Community Cable Advisory Committee and Capital Improvement Program Advisory Committee and interviews will be scheduled for October or November, 2005, (4) Alternatively, discuss and take other action related to this item 5 ,(; o E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3. Warrant Numbers 2547693 on Register No. 2547930 in the total amount of $649,698.96 and Wire Transfers from 5/27/2005 through 6/912005 in the total amount of $1,552,056.01. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify- Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers. 4. City Council Meeting Minutes of June 7, 2005 and Special City Council Meeting Minutes of May 20, 2005. Recommendation — Approval. 5. Consideration and possible action regarding a Resolution providing for salary and benefit changes to Chapter 1A2 (Management - Confidential Series) of the El Segundo Administrative Code. (Fiscal Impact: $394,500 over 3 years). Recommendation — (1) Adopt the attached resolution, (2) Alternatively, discuss and take other action related to this item 6. Consideration and possible action regarding approval of a change order, additional appropriations and final acceptance of the project for the City Library Interior Modifications (111 West Mariposa Avenue) — PW 03 -09 — Approved Capital Improvement Program. (Final Contract Amount: $188,129.25) Recommendation — (1) Accept the work as complete, (2) Approve Change Order No. 1 in the amount of $24,329 25; (3) Approve an appropriation in the amount of $16,493 from Developer Funds deposited for the Library, (4) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; (5) Alternatively, discuss and take other action related to this item 7. Consideration and possible action regarding award of contract to S &L Specialty Contracting Inc. for construction related to the Residential Sound Insulation Program's Group 6 (38 residences). (Estimated construction cost and retention - Recommendation — (1) Award contract to S &L Specialty Contracting, Inc , (2) Authorize the City Manager to execute a construction contract in a form approved by the City Attorney, (3) Alternatively, discuss and take other action related to this item. 6 0 00 8. Consideration and possible action to approve the purchase order issued for emergency replacement of leaking hot water boilers at the Park Vista Senior Apartments at 615 East Holly Avenue. (Fiscal Impact: $16,500) Recommendation — (1) Approve the purchase order with John E Phillips Plumbing and Heating, Inc in the amount of $16,500 issued for emergency replacement of leaking hot water boilers at the Park Vista Senior Apartments at 615 East Holly Avenue, (2) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding the request of the El Segundo Rotary Club to waive fees for city services associated with Movie in the Park. (Fiscal Recommendation — (1) Waive fees for city services associated with Movie in the Park, (2) Alternatively, discuss and take other action related to this item 10. Consideration and possible action regarding a special permit, per Municipal Code, Section 8- 8 -7(D) (2), the waiver of fees for city services associated with the South Bay Masonic Lodge's request for the city's co- sponsorship in the first Constitution Observance Day Festival to be held September 11, 2005 from 10:00 a.m. until 6:00 p.m. (Fiscal Impact: Unknown at this time) Recommendation — (1) Approve waiver of city fees associated with the South Bay Masonic Lodge's request and consider city co- sponsorship of the event, (2) Alternatively, discuss and take other action related to this item 11. Consideration and possible action regarding the request of the El Segundo Police Officers Association for City Council's approval and support to close off the 100 to 600 blocks of Main Street for the Annual Car Show to be held on August 27, 2005 from 6:00 a.m. to 6:00 p.m. (Fiscal Impact: $300) Recommendation (1) Approve Special Event Permit application, (2) Alternatively, discuss and take other action related to this item 12. Consideration and possible action regarding the waiver of fees for city services associated with the Pacifica District Cub Scout Soap Box Derby. (Fiscal Impact: Recommendation — (1) Approve waiver of fees for city services associated with the Pacifica District Club Scout Soap Box Derby, (2) Alternatively, discuss and take other action related to this item 0 t)'7 13. Consideration and possible action regarding adoption of the National Initiatives; National Incident Management System (NIMS) and National Response Plan (NRP). These systems provide guidelines for local, regional and national coordination of major disasters. (Fiscal Impact: None) Recommendation — (1) Adopt the attached Resolution, (2) Alternatively, discuss and take other action related to this item 14. Consideration and possible action regarding the purchase of Vecta Train computer data tables for installation into the Emergency Operations Center (EOC) as authorized by the State Homeland Security Grant Program (SHSGP) and County of Los Angeles Office of Emergency Management (OEM). (Fiscal Impact: $26,600) Recommendation — (1) Recommend that City Council waive the formal bidding process pursuant to El Segundo Municipal Code Sec. 1 -7 -10 and approve the City's use of competitively solicited U S Communities Contract #O5Z00801, (2) Authorize the issuance of a purchase order for 16 Vecta (manufacturer) Train computer tables through Tangram Interiors (authorized distributor and installers) in an amount not to exceed $26,600, (3) alternatively, discuss and take other action related to the item 15. Consideration and possible action to authorize the City Manager to sign a Designation of Applicant's Agent Resolution for the purpose of obtaining federal and state assistance under Public Law 93 -288 as amended, under the Robert T. Stafford Disaster Relief Act and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. (Fiscal Impact: Recommendation — (1) Designate the City Manager or Fire Chief or Emergency Services Coordinator as the city's designated agents to file claims for reimbursement with state and federal authorities, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE 0U8 I. REPORTS — CITY CLERK 16. Consideration and possible action regarding cancellation of the July 5, 2005 City Council Meeting. Recommendation — (1) Approve cancellation of the July 5, 2005 City Council Meeting, (2) Alternatively, discuss and take other action related to this item J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Council Member Busch — Council Member Jacobson — 17. Consideration and possible action directing staff to research and present alternative public notice procedures pertaining to issues and items requiring published legal notices. Recommendation — (1) Direct staff to research available alternative procedures regarding public legal notices, (2) Alternatively, discuss and take other action related to this item Mayor Pro Tern Gaines — Mayor McDowell — 18. Consideration and possible action to amend the City's agreement with Cassidy & Associates and increase the contract by an amount not to exceed $1,700 /month through September 30, 2005 to represent the City's interests regarding the LAAFB and the BRAC process in lieu of paying annual dues to the Los Angeles Air Force Base Regional Alliance. (Fiscal Impact: $5,100). Recommendation — Approve Amendment #1 to the City's current agreement with Cassidy & Associations, (2) Alternatively, discuss and take other action related to this item 00 19. Consideration and possible action regarding a resolution appointing a new delegate to the South Bay Cities Council of Governments (SBCCOG). Recommendation — (1) Approve appointment of a new delegate to the SBCCOG, (2) Adopt resolution, (3) Alternatively, discuss and take other action related to this Item 20. Consideration and possible action to support AB556 (Gordon) which seeks to codify regulations regarding airport noise standard and procedures for obtaining and renewing airport noises variances. Recommendation — (1) Approve attached list of proposed amendments to the bill and authorize the Mayor to send a letter supporting the amended version of AB556, (2) Alternatively, discuss and take other action related to this Item. PUBLIC COMMUNICATIONS — (Related to City Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (If required) ADJOURNMENT POSTED DATE TIME �3 NAME 3�iLw Cs 10 i)1� .� ��_ � � %. G � ' p IJ �� k } I \\ \ \ \n 0 ro ') CD n CD Y rt w N ,'1 u w 0 Y M S w h � oa CD o� aQ �• ti (D cra O-" rt C 1 ^^A1 (D N m nw w rr � m ado. O p of aQ b °Q w � rt O O u C as CD CD rt w E � u w m � m p� m cn CD s�. 0 x n O_ trJ f•t G7 fD O n u 0 w m V .a M-• t .T CD N T ° zu o r orD n O 0 m N aQ p O W O w 01 013 Consideration and possible action to adopt a resolution authorizing executive execution of a lease agreement to secure a California State Infrastructure Bank funds; approval of a Program Supplement for MTA Grant funding; appropriation of funds; and award of a construction contract to Sema Construction, Inc. for the Douglas Street Gap Closure /Railroad Grade Separation Project (PW 05 -06) — Approved Capital Improvement Project. (Fiscal Impact: $21,162,928) NOTE THAT THIS ITEM WILL BE DELIVERED UNDER SEPARATE COVER 1 0 1 ,,, EL SEGUNDO CITY COUNCIL MEETING DATE- June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION. Consideration and possible action regarding the announcement of the appointments of candidates to the following Committees, Commissions and Boards (CCBs) Senior Citizen Housing Corporation Board and the Planning Commission RECOMMENDED COUNCIL ACTION: (1) Announce the appointees to the Senior Citizen Housing Corporation Board and the Planning Commission, and terms of office, (2) Announce that the interviews for the Library Board of Trustees and Investment Advisory Committee will be scheduled for 6 00 p m , July 19, 2005, and the current positions on these two committees are extended until July 19`h or until filled, whichever first occurs, (3) Announce that recruitment continues for positions on remaining CCBs El Segundo Community Cable Advisory Committee and Capital Improvement Program Advisory Committee and interviews will be scheduled for October or November, 2005, (4) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Committee /Commission & Board: Planning Commission # of Openings Aopointeefsi Term Exnire(s) Senior Citizen Housing Corporation Bd 2 ATTACHED SUPPORTING DOCUMENTS. N/A FISCAL IMPACT- N/A ORIGINATED. Julia O Abreu, Executive REVIEWED Ma a /Cdity , ana c 06/30/09 06/30/09 06/30/09 Date- June 13, 2005 Date June 1� , 2005 Uj; 2 p z p LL Z> 7 m W � W H W � )O Z t p Ua 3 I a w a Z W F ~ R U O U $ D R° N� - w U n > u W a W c > y J E W � O U W F 2 O � 3 °o N W 7 d LL O ~ Q W Z 2 p J Q 0!1 J �Z 4 W O O n ¢ � W o � o ¢ o p > N w m w Z W F ~ R U O U $ D R° N� - w U n > u W a W c > y J E W � O U W F 2 O � 3 9 Q d R N y m to P q N w 4wi LL d oW Q �j Z$ LL 2 in LL W 5 w p p y LL n q q u O 2aU• A J 2 E W ZE O a b f p Q wSLLm Zp YIryy-' f ZN I- LL U2 W Qp W N¢ JLL F y GWG fzaa � °E z ��a~m3�z� zI°1 po�z ww iza��W y D � or LL puw ✓+ N w O �" J Z U '- LL. f � W - 4z J6 W Q N r) F d �Qy(nG ari+OUa 12wzi° N q w F F y rc p o i¢ i 2 o 338 > G7o m�v c� w`�i�cuaxs u¢o? w a'u5 8 u W n 5 r 8 0 0 - - 4 {y - - .- - - - - W - mZZ3W _ `� ei En H Oy,QZ Sii tiH � U LL a s¢ m Z W F ~ R U O U $ D R° N� - w U n > u W a W c > y J E W � O U W F 2 O � 3 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 5/27/2005 THROUGH 6/9/2005 Date Payee Amount Description 5/31/05 Health Comp 000 Weekly claims 5/27 6/3/05 IRS 177,98423 Federal Taxes 6/3/05 Employment Development 35,726 24 State Taxes 6/8/05 Federal Reserve 20000 Employee Savings Bonds EE 6/7/05 Federal Reserve 35000 Employee Savings Bonds 1 6/8/05 Cal PERS 235,15020 PERS Retirement 6/8/05 Health Comp 1,08531 Weekly claims 6/3 6/8/05 Lane Donovan Golf Partners 19,77950 Golf Course Payroll Transfer 6/9/05 Cal PERS 301,41665 PERS Health 6110/05 West Basin Water 767,652 34 H2O payment 5/27- 6/9/05 Workers Comp Activity 12,711 54 SCRMA checks issued 1,552,056 01 DATE OF RATIFICATION: 6/21/05 TOTAL PAYMENTS BY WIRE- 1,552,056.01 Certified as to the accuracy of the wire transfers by Deputf r Date AI -C) D`1rbcWr of mmistratrve Service Date city 1a ger Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 017 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 7, 2005 — 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5.00 P M ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgandes Council Member Busch Council Member Jacobson - Present - Present - Present - Present — arrived at 5 05 p m - Present CLOSED SESSION' The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters 1 City of El Segundo v City of Los Angeles, et. al , LASC No. BS094279 Re Variance Application of. City of Los Angeles, Department of Airports for Los Angeles International Airports, 2. Department of Transportation, State of California, Case No 2009060244 3. City of El Segundo v 2221 Park Place, LASC Case No BC319034 4 City of El Segundo v CTF2 Alaska, LASC Case No BC319033 5 Yeaton v. City of El Segundo, LASC Case No BS096351 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b): -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956.9(c) -2- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -1- matter Labor Negotiator Jeff Stewart Unrepresented Employees- All Unrepresented City Employees (All City Employees that are not members of collective bargaining units) MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 4 PAGE NO 1 018 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) -0- matter Council recessed at 5 55 p m SPECIAL MATTERS Council reconvened at 6.00 p.m — All Members Present Interview of candidates for City Boards, Committees and Commission regarding Recreation & Parks Commission, Library Board of Trustees, Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory Committee, and LAX Airport Area Advisory Committee, and potential appointment of members to the Boards, Committees and Commissions. Interview will commence at approximately 6 00 p m and will be held in the West Conference Room and are open to the public Council consensus to appoint Debbie Bundy and Cindee Topar to full terms on the Recreation & Parks Commission to expire 5130109 and Jack Kenton to the LAX Airport Area Advisory Committee, with no term limit Interviews for the the Library Board of Trustees, Planning Commission, Senior Citizen Housing Corporation Board, and Investment Advisory Committee are continued to June 21, 2005 at 6 00 P.M Council recessed at 6:55 p m Council reconvened at 6 58 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 2 0 19 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 7, 2005 - 7 00 P M 7.00 P M SESSION CALL TO ORDER — Mayor McDowell at 7.00 p m INVOCATION — City Clerk Cindy Mortesen PLEDGE OF ALLEGIANCE — Council Member Eric Busch PRESENTATIONS — (a) Council Member Busch read a Proclamation in recognition of the honor bestowed upon the City for the third time by The National Arbor Day Foundation and proclaiming June 7, 2005 as TREE CITY USA (b) Presentation by Dina Cramer, Public Information Manager, El Segundo Library, to the City Council, regarding the Author Fair Program, on Sunday, June 12, 2005 from 1245 p m. to 5.00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Harry Winston, resident, commented on the Smoky Hollow Project. Linda Wollen, Assistant to Assemblyman Mike Gordon, spoke on C -3 the Douglas Street Closure project and stated Assemblyman Gordon fully supported the project and would be sending a letter in support of approval to the Economic Development Bank Rusty Hicks, Assistant to Assemblyman Mike Gordon, spoke in favor of the Dog Park Beach and requested Council support He stated that the current AB 359 only allowed for the formation of a Dog Park Beach but did not mandate it The local legislation would need to approve the use MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 3 l' 4_16 Chuck Almadale, Santa Monica Bay Audubon Society, spoke against the formation of a Dog Park Beach and stated that this particular beach was a local nesting area. Lou Pazols, Santa Monica Audubon Society, spoke against the formation of a Dog Park Beach Liz Garnholz, resident, spoke regarding tree trimming and complemented the Company responsible She further spoke on the Smoky Hollow Plan Tom Babbitt, resident, spoke on AB 359 and stated that the Assembly has already approved the bill When presented to the County, they voted not to approve the Dog Park Beach Rob Graner, resident, stated he was a dog owner and a life guard but was against the Dog Park Beach Cindee Topar, resident, spoke against the Dog Park Beach A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Busch, SECONDED Council Member Jacobson to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS 1 Consideration and possible action regarding a public hearing relating to the refinancing by the California Municipal Finance Authority ( "CMFA ") of Chevron pollution control bonds, and consideration and possible action on a resolution in connection therewith. (Fiscal Impact None) Mayor McDowell stated this is the time and place hereto fixed for a public hearing relating to the refinancing by the California Municipal Finance Authority ( "CMFA ") of Chevron pollution control bonds; and consideration and possible action on a resolution in connection therewith Clerk Mortesen stated that proper notice of the hearing was given and no communication was received by the City Clerk's Office Mark Hensley, City Attorney, gave a report MOVED by Council Member Boulgardes, SECONDED, by Mayor ProTem Gaines to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mark Hensley, City Attorney, read by title only. MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 4 I-. �.1 RESOLUTION NO 4424 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY POLLUTION CONTROL REVENUE REFUNDING BONDS (CHEVRON U S A INC PROJECT), SERIES 2005 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $19,900,000 FOR THE PURPOSE OF REFINANCING DEBT ISSUED TO FINANCE THE ACQUISITION OF POLLUTION CONTROL FACILITIES AND CERTAIN OTHER MATTERS RELATING THERETO MOVED by Mayor ProTem Gaines, SECONDED by Council Member Jacobson to adopt Resolution No 4424 approving the issuance of the California Municipal Finance Authority Pollution Control Revenue Funding Bonds, Series 2005 in the aggregate principal amount not to exceed $19,900,000 for the purpose of refinancing debt issued to finance the acquisition of pollution control facilities and certain other matters relating thereto MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 C UNFINISHED BUSINESS Consideration and possible action regarding a presentation of the Smoky Hollow Specific Plan Study Draft Report by the University of California- Irvine (UCI) Department of Policy, Planning and Design Graduate School Program (Fiscal Impact None) Council Member Jacobson left the dais due to a potential conflict regarding the location of his employer Seimone Jurps, Planning and Building Safety Director, gave a brief report Michael Ruane, instructor for the Urban Studio course at UCI's Department of Policy, Planning and Design, gave the presentation Council consensus to receive and file Mayor ProTem Gaines expressed interest in what was considered affordable housing Council Member Busch addressed the increased FAR and the demand it would create for parking He also questioned the specialty retail, and closing alley ways to create a pedestrian walkway Council Member Boulgandes stated he would like to see the following items addressed signage, undergounding utilities, infrastructure upgrades, and safety issues MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 5 022 Mayor McDowell stated residential and mixed uses are a reasonable approach In moderation and that parking, FAR, open space, and park uses may be addressed by combining uses More Information Is needed on the FAR Incentive packages Also noted that Infrastructure Improvements are being addressed aggressively He requested a type of phasing guidance to address what needs to be done and In what order Council recessed at 8 46 P M Council reconvened at 9 00 P M - All Members present 3 Consideration and possible action to adopt a resolution authorizing the submission of an application to the California State Infrastructure and Economic Development Bank for the potential funding related to the financing of the Douglas Street Gap Closure Project (Fiscal Impact None) City Attorney Mark Hensley, gave a brief report Mark Hensley, City Attorney, read by title only RESOLUTION NO 4425 A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL AUTHORIZING THE SUBMISSION OF THE APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING OF THE DOUGLAS STREET GAP CLOSURE PROJECT MOVED by Mayor McDowell, SECONDED by Mayor ProTem Gaines to adopt Resolution No 4425 authorizing the submission of the application to the California Infrastructure and Economic Development Bank for financing of the Douglas Street Gap Closure Project. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4 Consideration and possible action regarding the announcement of the appointments of candidates to the following Committees, Commissions and Boards (CCBs) Recreation & Parks Commission, Library Board of Trustees, Planning Commission; Senior Citizen Housing Corporation Board, Investment Advisory Committee, and the appointment of a representative to the Los Angeles International Airport Area Advisory Committee Council consensus to appoint Debbie Bundy and Clndee Topar and to full terms on the Recreation & Parks Commission to expire 5/30/09 and Jack Kenton to the LAX Airport Area Advisory Committee, with no term limit Interview for the the Library Board of Trustees, Planning Commission, Senior Citizen Housing Corporation Board, and Investment Advisory Committee are continued to June 21, 2005 at 6.00 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 6 0 1� i Recruitment continues for positions on remaining CCBs El Segundo Community Cable Advisory Committee and Capital Improvement Program Advisory Committee and Interviews will be scheduled for October or November, 2005. 5 Consideration and possible action to receive the Annual Report of the Capital Improvement Program Advisory Committee (CI PAC) and an oral presentation by CI PAC Chairman, Mr Mike Rotolo (Fiscal Impact None) Mike Rotolo, CIPAC Chairman, gave a report Council consensus to receive and file the Annual Report of CI PAC and the oral presentation E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approved Warrant Numbers 2547361 to 2547692 on Register No 16 in the total amount of $1,191,785 71 and Wire Transfers from 5/6/2005 through 5/26/2005 in the total amount of $1,772,908 64 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 7 Approved City Council Meeting Minutes of May 17, 2005 8 Approved the appointment of Mayor McDowell to the Executive Board of the Los Angeles County Economic Development Corporation (LAEDC) 9 Approved the examination plan for the Personnel Merit System job classification of Community Cable Program Specialist 10 Approved Employment Agreement No 3485 with Jack Wayt for the position of Police Chief effective July 1, 2005 Authorized the City Manager to execute the attached agreement 11 Approved Standard Agreement No 3486 with Federal Signal Controls in the amount of $221,400 for the Installation of a Supervisory Control and Data Acquisition (SCADA) System for surveillance and control of the City's Water, Wastewater and Storm Drain Systems at 400 Lomita Street - Approved Capital Improvement Program. (Fiscal Impact $250,000) Approved a contingency In the amount of $28,600 for said contract Authorized the City Manager to execute the agreement on behalf of the City 12 Awarded Contract No 3487 to Advanced Environmental Services, Inc in the amount of $53,669 13 for the Phase II Underground Fuel Storage System Repairs — Project No PW 05 -09 at the Public Works Maintenance Facility located at 150 Illinois Street (Fiscal Impact $59,036 04) Authorized a 10% contingency In the amount of $5,366 91 for said contract Authorized the City Manager to execute the contract on behalf of the City MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 7 13 Awarded Contract No 3488 to Ford, Inc in the amount of $99,900 for the Urho Saari Swim Stadium (aka El Segundo Plunge Aquatic Facility) Steel Roof Truss Repair located at 219 West Mariposa Avenue — Project No PW 05 -01 (Fiscal Impact $109,890) Authorized a 10% contingency in the amount of $9,990 for said contract Authorized the City Manager to execute the contract on behalf of the City 14 PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH 15 Pursuant to El Segundo Municipal Code Section 1 -7 -10, waived the formal bidding process, piggybacking on a City of San Diego award to Thunderworks Mobile Engineering Technology, related building and equipping of the Police Department Incident Command Vehicle Total cost is approximately $37,205 using monies awarded through Urban Area Security Initiative (UASI) federal grants The Police Department was awarded $119,485 for FY 2004 MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to approve Consent Agenda Items 5, 6, 7, 8, 9, 10, 11, 12, 13 and 15 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA 14 Consideration and possible action regarding the award of a contract to Belaire -West Landscape, Inc for the re- grading and enlargement of tee surfaces and replacement of tee boxes at the Lakes Golf Course (Fiscal Impact $88,000) MOVED by Council Member Busch, SECONDED by Mayor ProTem Gaines to award Contract No 3489 to Belaire -West Landscape, Inc for the re- grading and enlargement of tee surfaces and replacement of tee boxes at the Lakes Golf Course (Fiscal Impact: $88,000) Authorized the City Manager to execute the Public Works contract for the project MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 F NEW BUSINESS 16 Consideration and possible action to authorize staff to solicit proposals from qualified consulting firms to provide Hyperion Wastewater Treatment Plant mitigation monitoring services and review the Draft Environmental Impact Report (DEIR) for the City of Los Angeles' Integrated Resources Plan (IRP) due out October 2005 (Fiscal Impact $120,000) Jeff Stewart, City Manager Designee gave a brief report MOVED by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to solicit proposals from qualified consultants to provide mitigation monitoring services and review of the IRP and DEIR MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 G REPORTS — CITY MANAGER — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 8 V�J H REPORTS — CITY ATTORNEY — NONE REPORTS —CITY CLERK — NONE REPORTS — CITY TREASURER — Reported that sixty -one millions dollars are being Invested and the City is solvent K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgandes — Commented on Super CPR Saturday He thanked Council Member Jacobson for his support and contributions 17 Consideration and possible action regarding the City's position on AB 359 (Gordon), a bill seeking to establish a pilot program to allow an off -leash dog policy at Dockweiler State Beach MOVED by Council Member Boulgardes, to oppose AB359 and authorize staff to develop the appropriate correspondence for Council signature MOTION FAILED DUE TO LACK OF SECOND No Action taken Council Member Busch —Wished everyone Happy Father's Day Council Member Jacobson — Spoke regarding Super CRP and the program's great success Mayor Pro Tem Gaines — Reported on the MAX meetings Mayor McDowell — Spoke regarding Elderfest PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed Bill Mason, Honeywell representative, commented on the Infrastructure Economic Development Bank and stated his company had sent a letter of support Jack Kenton, resident, commented about trees and shrubs blocking public streets He asked if there was a particular Municipal Code that addresses this He also stated the web site noted that only two Commissions are addressed in the Municipal Code MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 9 026 Liz Garnholz, resident, commented on the lack of support for the opposition to AB 359 She also spoke regarding the Smoky Hollow presentation MEMORIALS — Alvin Lee Murphy, father of El Segundo resident, Beth Muraida, and Nader Mohassessi, Professor of Medicine and father of City employee Maryam Jonas We ask the community to continue to keep positive thoughts for former Mayor Mike Gordon during his recuperation period, and for Tom Martin, Deputy to Supervisor Don Knabe, who has undergone surgery and will be undergoing extensive treatment for the next few months CLOSED SESSION - NONE ADJOURNMENT at 9 40 p m Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JUNE 7, 2005 PAGE NO 10 Uri SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL FRIDAY, MAY 20, 2005 EMERGENCY OPERATIONS CENTER (EOC) in Police Budding 348 Main Street, El Segundo, CA 90245 730AM — 1030AM 7.30 A M SESSION CALL TO ORDER — Mayor McDowell at 7 35 a m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Absent Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Chris Powell, El Segundo School Board, spoke regarding School District funds Requested Council consider reinstating the second School Resource Officer and either fund or take over the School Crossing Guard Program Council requested the School Board prioritize their requests SPECIAL ORDERS OF BUSINESS Preliminary Strategic Planning Session regarding the City's Operating budget for Fiscal Year 2005/2006 A Introduction - Mayor Kelly McDowell, City Manager Mary Strenn and City Manager Designee Jeff Stewart B Background Budget Information - Administrative Services Director Bret Plumlee Historical Graph of Major General Fund Revenue Sources FY 1986 -87 to FY 2005 -06 Budget Assumptions for FY 2005 -2006 - staff presentation Revenue Estimate Estimate of Expenditure Increases and Offsets Potential General Fund Shortfall Range $500,000 - $1 5 Million Budget Balancing Policy Options - staff presentation v .:: v Council Direction — Preliminary Council discussion and direction regarding potential budget shortfall or enhancements and means of addressing them, including program reductions in all City departments, staff issues citywide, interfund transfers, capital improvement project changes, alternate funding of special projects for the budget year of 2005 -06, new and /or increased City department fees and new revenue options SEE EXHIBIT A Douglas Street Gap Closure Funding — Council directed staff to make every possible effort to fund the project without City funds and prepare options with City funding Business Summit — Staff to work with Chamber of Commerce to hold a Business Summit, within 10 -15 days, to discuss and obtain comment from businesses Next steps for budget preparation and adoption process - staff presentation Presentation regarding bids received on Douglas Street Project and preliminary discussion regarding funding of Construction Project and Construction Schedule ADJOURNMENT at 9 30 a m Cindy Mortesen, City Clerk (-';�3 Exhibit A Budget Balancing Policy Options A Staff's Recommendation regarding a 2 -Year Budget Balancing Plan FY 2005 -2006 and FY 2006 -2007 FY 2005 -2006 Estimated Beginning General Fund budget shortfall of $723,600 (Range likely to be between $500,000 and $1 5 million) 2 Fund Equipment Replacement shortfall of $1,438,100 over next 3 years at $479,400 each year Action: Develop a priority list based on 3-year replacement. 3 Eliminate $500,000 transfer from General Fund to Infrastructure Replacement Fund for next 2 years while Equipment Replacement Fund is being replenished Action: Council deferred decision pending a list of items from staff showing balances on these funds. 4 Pay back $795,000 reimbursement of loan from General Fund to Water fund over next 2 years at $397,500 in FY 2005 -2006 and $397,500 in FY 2006 -2007 based on payment received in FY 2004 -2005 Action: Tentatively plan for one-year reimbursement strategy. Council to finalize decision in July. 5. Use balance in Economic Uncertainty Fund in FY 2005 -2006 and deposit any excess FY 2006 -2007 General Fund savings back into the fund Action: Approved 6. Replenish Liability Insurance fund back up to 70% Confidence Level for an unspecified term at the rate of $200,000 annually Action: Approved If the Council approves the recommendations above, departments to prepare contingency plan to cut $505,500 with contingency plans to cut up to $700,000 Action: Each department will submit a list of cuts in services in the order of their priority. B. Items to consider for possible funding: Consider replenishment of Equipment Replacement funding of $1 438 million Action: Develop a priority list based on 3-year replenishment. 2 Consider funding up to $250,000 in Retiree health costs per GASB 45 requirement Action: Not funded 3 Consider funding up to $250,000 in additional Capital Improvement Projects Action: Additional funding ($250,000) not needed based on CIPAC recommendation. 4 Consider funding up to $50,000 in Executive Technology Review Committee projects Action: Staff to provide list of any proposed technology projects. C. Budget balancing options: 1 Additional departmental cuts across the board Action: Council did not provide direction to seek across the board cuts. 2 Decrease annual transfer from General Fund to Facilities Maintenance Fund up to $175,000 Action: Staff to prepare list of projects and their balances. 3 Transfer designation in Facilities Maintenance Fund up to $215,000 to the General Fund Action: Staff to prepare list ofprojects and their balances. 4 Consider paying back $795,000 reimbursement of loan from General Fund to the Water fund based on payment received in FY 2004 -2005 Action: Pay all back in FY '05 -'06 5 Consider any new and /or increases in department recommended fees and new revenue Action: Recreation and Parks Director will bring back Rec & Park recommended fee increases for consideration. 6 Consider implementation of Lighting and Landscaping District Action: Not approved 7 Consider prefunding Calpers retirement obligation in FY 2005 -2006 Action: Not approved al f 5 D. Unfinished Project Account Balances as of May 20.2005: 1 Community Center $5,945,500 2 City Hall Improvements $819,900 3 Downtown Specific Plan $152,100 4 Aquatics Master Plan $675,750 5 Soccer fields $5,500,000 6 Fire Station # 2 $2,241,300 7 CIP Savings designated first toward Douglas $1,360,350 8 Developer Deposits in Fire, Police, Library $544,650 Douglas Street Project: 1 Continue to meet with the business community to discuss option /s in getting a commitment for additional funding 2 Bring back to Council on June 21 or hold a special meeting, if necessary, to consider status of project. Other Action Items: 1. Send Council a list of balances in developer deposits for Police, Fire and Library. 2. Send Council FY'05-'06proposed Equipment Replacement Schedule. 3. Send Council the balance in the Infrastructure Replacement Fund 4. Email Strategic Planning Session PowerPoint presentation. 5. Send Council a list of funded and proposed new technology projects. 6. Send Council a recommendation on what the latest budget shortfall is based on their initial direction and staff's recommendation. EL SEGUNDO CITY COUNCIL MEETING DATE June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING' Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding a Resolution providing for salary and benefit changes to Chapter 1A2 (Management - Confidential Series) of the El Segundo Administrative Code Fiscal Impact $394,500 over 3 years RECOMMENDED COUNCIL ACTION 1) Adopt the attached Resolution, 2) Alternatively discuss and take other action related to this Item BACKGROUND & DISCUSSION Executive Management and Mid- Management/Confidential job classifications are periodically reviewed by the City Council for possible salary and /or benefit adjustments The last salary increase received by this group of unrepresented employees was 2 3 %, effective June 26, 2004 Adoption of the attached Resolution providing for changes to Chapter 1A2 (Management - Confidential Services) of the El Segundo Municipal Code would result in the following - continued on next page - ATTACHED SUPPORTING DOCUMENTS Resolution 2 Attachment A, Salary Tables FISCAL IMPACT $394,500 over 3 years Operating Budget Amount Requested, $394,500 Account Number. Various Protect Phase Appropriation Required X Yes _ No (FY 2005 -2006 through 2007 -2008 adopted budgets) ORIGINATED. DATE, June 13, 2005 Bret M Plumlee, Director of Administrative Services REVIEWED BY / DATE G ly �� 534 5 033 BACKGROUND & DISCUSSION (CONTINUED) CHANGES EFFECTIVE 6/25/2005 1 A4 0% salary increase for all executive management, mid- management/confidential employees, with the exception of the Battalion Chiefs and Administrative Battalion Chief 2 A 7 0% salary Increase for Battalion Chiefs and Administrative Battalion Chief 3 The City will annually contribute an additional 1 5% of employee's salary to employee 401(A) deferred compensation accounts The City currently annually contributes I% of employees' salary 4. An increase In the sick leave accrual payout upon separation, with a minimum of 5 years service in El Segundo, from 50% to 80% 5 An increase in the vacation cash -In option from 50% of annual accrual to 100% of annual accrual Employees may exercise their cash -in option up to two times per calendar year 6 Battalion Chiefs and the Administrative Battalion Chief possessing Chief Officer Certification from the Office of the State Fire Marshal shall receive certification pay in an amount equal to 2% of base salary per month 7 Battalion Chiefs and the Administrative Battalion Chief will be eligible to receive up to 8% "contingency compensation" subject to the same provisions contained in Memorandums of Understanding with the Firefighters Association, Police Officers Association and Police Managers Association CHANGES EFFECTIVE 612412006 1 A 4 0% salary increase for Battalion Chiefs and Administrative Battalion Chief CHANGES EFFECTIVE 6/23/2007 1 A 3 0% salary increase for Battalion Chiefs and Administrative Battalion Chief 2 Battalion Chiefs and Administrative Battalion Chief, upon obtaining a Master's degree from an accredited college or university, shall receive education incentive compensation in an amount equal to 6% of base salary per month FISCAL IMPACT The fiscal impact of these changes effective 6/25/2005 is $292,600 The fiscal impact of these changes effective 6/24/2006 is $31,350 The fiscal impact of these changes effective 6/23/2007 is $70,550 0 J CI I RESOLUTION NO. A RESOLUTION PROVIDING FOR SALARY AND BENEFIT CHANGES TO CHAPTER 1A2 (MANAGEMENT- CONFIDENTIAL SERIES) OF THE EL SEGUNDO ADMINISTRATIVE CODE The City Council of the City of El Segundo does resolve as follows SECTION 1 Section 1 A2 010 of the Administrative Code, entitled `Basic Salary Schedule," as listed in the attached "Attachment A," is amended as follows A Effective with the payroll period beginning June 25, 2006, salary range numbers 60f and 62f of the `Basic Salary Schedule" will be amended to reflect a salary increase of 4% B Effective with the payroll period beginning June 24, 2007, salary range numbers 60f and 62f of the `Basic Salary Schedule" will be amended to reflect a salary increase of 3% SECTION 2 Section IA2 115 2 of the Administrative Code, entitled `Educational Incentive," is amended to read as follows "The Police Chief, upon obtaining a Master's Degree from an accredited college or university, will receive Education Incentive compensation in an amount equivalent to 5% of base salary per month Effective July 1, 2007, Battalion Chiefs and Administrative Battalion Chief, upon obtaining a Master's degree from an accredited college or university, will receive Educational Incentive Compensation in an amount equivalent to 6% of base salary per month " SECTION 3 Section 1 A2 120 of the Administrative Code, entitled "Deferred Compensation Plan", is amended to read as follows "A Deferred Compensation Plan was established as a benefit to Management - Confidential employees Each Management - Confidential employee is eligible to participate in the plan The City will annually pay an amount equal to the employee's contribution to deferred compensation up to a maximum of 2 5% of the employees total pay, for all Management - Confidential employees participating in City approved deferred compensation plans " SECTION 4 Section lA2 122, entitled "Contingency Compensation," is added to the Administrative Code as follows "Battalion Chiefs and Administrative Battalion Chief will be provided up to 8% additional salary over the four -year period, 2005 -2008 contingent upon new business license revenues and new net sales tax revenues (collectively "New Revenues ") New revenues are defined as business license revenues and sales tax revenues generated from businesses entering and doing business in the City for the first time after September 30, 2003 and does not include businesses doing business in the City as of September 30, 2003 that expand or transfer locations within the City or consolidate their business from locations outside the City to within the City; or new businesses that are formed after September 30, 2003 but are controlled or owned (majority interest) by businesses located in the City as of September 30, 2003, or Viv mergers and acquisitions that in any way involve businesses that were located in the City as of September 30, 2003 even if the resulting entity is an entity that was not located in the City as of September 30, 2003 Additionally, financial incentives of any type whatsoever to any business generating New Revenues and payments the City is required to make to any entity based upon the providing of such incentives will be deducted from the New Revenues for purposes of determining the amount of revenues eligible for the contingent payments contemplated hereunder The City agrees that any tax sharing/reduction agreement it enters into will be undertaken in good faith and will not be used as a pretext to avoid payment of the contingency increase New sales tax revenue will be determined by confirming with the City's sales tax consultant a list of new sales tax producers generated after September 30, 2003 and evaluated at the end of each fiscal year For purposes of this Agreement "new sales tax producers" means the same thing as new businesses, as described above Any new sales tax counted toward the 10% contingency will be net of any revenue or offsetting costs that may be required by, or as a part of, a development or other tax sharing agreement The Association agrees that it will not interfere with or otherwise impede the City's ability to enter into a tax shanng/reduction agreement or similar arrangement with new businesses Contingency is cumulative and any eligible revenue generated beginning in year one will be designated to the contingency over the four -year period, 2005 -2008 Employees are eligible to receive contingency increases beginning in the second year of this Agreement Battalion Chiefs and the Administrative Battalion Chief receive a 1% compensation increase for each $120,000 in increased new revenue (as described above) Increases will be pro -rated as necessary The determination regarding funding for these increases will be made following the receipt of revenue figures for the applicable fiscal year Contingency is capped at 4 0% each year beginning with the October 2005 payment date Although contingency increases, if any, will be effective on the first day of the first pay period in October of each year (beginning October 2005 and ending after any payment due is made for the October payment of 2008), the actual payment may be delayed due to the need to determine available funding (see above) and the processing of the appropriate payroll documents " SECTION 5 Section 1 A2 123, entitled "Chief Officer Certification," is added to the Administrative Code as follows "Battalion Chiefs and Administrative Battalion Chief, upon obtaining Chief Officer Certification from the Office of the State Fire Marshal, will receive Certification Compensation in an amount equivalent to 2% of base salary per month " SECTION 6 Section IA2 135 of the Administrative code, entitled "Sick Leave Accrued — Payment Of, On Disability Retirement or Separation From the City," is amended to read as follows "In the event an employee regulated by this Chapter while in the City's employ, and who has been employed by the City for 5 or more years in a full -time position, disability retires under the California Public Employees Retirement System or separates from the City with unused Sick Leave to his or her credit, he or she will be compensated in an amount equal to eighty percent of the value of such Sick Leave based upon his or her current salary at the time of retirement or separation without the inclusion of overtime pay or additional compensation " GJG SECTION7 Section IA2146of the Administrative Code, entitled "Vacation Time Accrual— Payment In Lieu of," is amended to read as follows. Management - Confidential employees who have completed one year of service may receive cash payment in lieu of accrued vacation time up to a maximum of one hundred percent of the annual accrual to which they are entitled by length of service SECTION 8 The City Clerk will certify to the passage and adoption of this resolution, enter the same in the book of original resolutions of said City, and will make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City, m the minutes of the meeting at wluch the same is passed and adopted SECTION 9 This Resolution will remain effective until superseded by a subsequent resolution SECTION 10 This Resolution will become effective immediately upon adoption ATTTEST Cindy Mortesen, City Clerk APPRC Mark E W PASSED AND ADOPTED this 21" day of June, 2005 Kelly McDowell, Mayor l J `1 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 21" day of June, 2005, and the same was so passed and adopted by the following vote. AYES NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 21st day of June, 2005 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) ATTACHMENT A CITY OF EL SEGUNDO PROPOSED SALARY TABLES MANAGEMENTICONFIDENTIAL GROUP EFFECTIVE PAYROLL BEGINNING JUNE 25, 2005 GRADE STEP A STEP B STEP C STEP D STEP E 1m 1,87702 1,97204 2,071 87 2,17676 2,28696 2m 1,92394 2,021 34 2,12367 2,231 18 2,34413 3m 1,97204 2,071 87 2,17676 2,28696 2,40274 4m 2,021 34 2,12367 2,231 18 2,34413 2,46281 5m 2,071 87 2,17676 2,28696 2,40274 2,52438 6m 2,12367 2,231 18 2,344 13 2,46281 2,58749 7m 2,17676 2,28696 2,40274 2,52438 2,65217 8m 2,231 18 2,34413 2.46281 2,58749 2,71848 9m 2,28696 2,40274 2,52438 2,65217 2,78644 1 Om 2,344 13 2,46281 2,58749 2,71848 2,85610 11 m 2,40274 2,52438 2,65217 2,78644 2,92750 12m 2,46281 2,58749 2,71848 2,85610 3,00069 13m 2,52438 2,652 17 2,78644 2,92750 3,07571 14m 2,58749 2,71848 2,85610 3,00069 3,15260 15m 2,652 17 2,78644 2,92750 3,07571 3,23142 16m 2,71848 2,856 10 3,00069 3,15260 3,31220 17m 2,78644 2,92750 3,07571 3,23142 3,39501 17msp 2,80544 2,94747 3,09668 3,25345 3,41816 18m 2,85610 3,00069 3,15260 3,31220 3,47988 19m 2,92750 3,07571 3,231 42 3,39501 3,56688 20m 3,00069 3,15260 3,312 20 3,47988 3,65605 21m 3,07571 3,231 42 3,39501 3,56688 3,74745 22m 3,15260 3,31220 3,47988 3,65605 3,841 14 23m 3,231 42 3,39501 3,56688 3,74745 3,937 17 24m 3,31220 3,47988 3,65605 3,841 14 4,03560 25m 3,39501 3,56688 3,74745 3,937 17 4,13649 26m 3,47988 3,65605 3,841 14 4,03560 4,23990 27m 3,56688 3,74745 3,937 17 4,13649 4,34590 28m 3,65605 3,841 14 4,03560 4,23990 4,45454 29m 3,74745 3,937 17 4,13649 4,34590 4,56591 30m 3,841 14 4,03560 4,23990 4,45454 4,68005 31m 3,93717 4,13649 4,34590 4,56591 4,79705 31 msp 3,86901 4,06488 4,27066 4,48687 4,71401 32m 4,03560 4,23990 4,45454 4,68005 4,91698 33m 4,13649 4,34590 4,56591 4,79705 5,03991 34m 4,23990 4,45454 4,68005 4,91698 5,16590 35m 4,34590 4,56591 4,79705 5,03991 5,29505 36m 4,45454 4,68005 4,91698 5,16590 5,42743 37m 4,56591 4,79705 5,03991 5,29505 5,563 11 38m 4,68005 4,91698 5,16590 5,42743 5,702 19 39m 4,79705 5,03991 5,29505 5,56311 5,84475 40m 4,91698 5,16590 5,42743 5,70219 5,99086 41m 5,03991 5,29505 5,563 11 5,84475 6,14064 42m 5,16590 5,42743 5,702 19 5,99086 6,294 15 43m 5,29505 5,563 11 5,84475 6,14064 6,451 51 44m 5,42743 5,70219 5,99086 6,294 15 6,61279 45m 5,563 11 5,84475 6,14064 6,451 51 6,77811 46m 5,70219 5,99086 6,294 15 6,61279 6,94757 47m 5,84475 6,14064 6,451 51 6,77811 7,121 26 U.j., ATTACHMENT A CITY OF EL SEGUNDO PROPOSED SALARY TABLES MANAGEMENTICONFIDENTIAL GROUP EFFECTIVE PAYROLL BEGINNING JUNE 25, 2005 GRADE STEP A STEP B STEP C STEP D STEP E 48m 5,99086 6,29415 6,61279 6,94757 7,29929 49m 6,14064 6,451 51 6,778 11 7,12126 7,481 77 50m 6,29415 6,61279 6,947.57 7,29929 7,66881 51m 6,45151 6,77811 7,12126 7,48177 7,86053 52m 6,61279 6,94757 7,29929 7,66881 8,05705 53m 6,77811 7,121 26 7,481 77 7.86053 8,25847 54m 6,94757 7,29929 7,66881 8,05705 8,46493 55m 7,121 26 7,481 77 7,86053 8,25847 8,67656 56m 7,29929 7,66881 8,05705 8,46493 8,89347 57m 7,481 77 7,86053 8.25847 8,67656 9,11581 58m 7,66881 8,05705 8.46493 8,89347 9,34370 59m 7,86053 8,25847 8,67656 9,11581 9,57730 60m 8,05705 8,46493 8,89347 9,34370 9,81673 61m 8,25847 8,67656 9,11581 9,57730 10,062 15 62m 8,46493 8,89347 9,34370 9,81673 10,313 70 63m 8,67656 9,11581 9,57730 10,062 15 10,571 54 64m 8,89347 9,34370 9,81673 10,313 70 10,835 83 65m 9,11581 9,57730 10,062 15 10,571.54 11,106 73 66m 9,34370 9,81673 10,313 70 10,835 83 11,384 40 67m 9,57730 10,06215 10,57154 11,10673 11,66901 68m 9,81673 10,313 70 10,835 83 11,384 40 11,960 73 69m 10,062 15 10,571 54 11,106 73 11,669 01 12,259 75 70m 10,313 70 10,835 83 11,384 40 11,960 73 12,566 24 71m 10,571 54 11,106 73 11,669 01 12,259 75 12,880 40 72m 10,835 83 11,384 40 11,960 73 12,566 24 13,202 41 73m 11,106 73 11,669 01 12,259 75 12,880 40 13,532 47 74m 11,384 40 11,960 73 12,566 24 13,202 41 13,870 78 75m 11,669 01 12,259 75 12,880 40 13,532 47 14,217 55 76m 11,960 73 12,566 24 13,202 41 13,870 78 14,572 99 77m 12,259 75 12,880 40 13,532 47 14,217 55 14,937 31 78m 12,566 24 13,202 41 13,870 78 14,572 99 15,310 75 79m 12,880 40 13,532 47 14,217 55 14,937 31 15,693 52 80m 13,202 41 13,870 78 14,572 99 15,310 75 16,085 85 60f 8,28946 8,70912 9,15001 9,61323 10,099 90 60fco 8,45525 8,88330 9,33301 9,50550 10,301 90 62f 8,709 13 9,15003 9,61325 10,099 92 10,611 22 62fco 8,88330 9,33301 9,50550 10,301 90 10,823 45 69f 10,062 16 10,571 56 11,106 74 11,669 02 12,259 76 70p 10,313 70 10,835 83 11,384 73 11,960 73 12,566 24 70p -m 10,829 39 11,377 62 11,953 61 12,558 77 13,194 55 6 4 EL SEGUNDO CITY COUNCIL MEETING DATE. June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda AGENDA DESCRIPTION Consideration and possible action regarding approval of a change order, additional appropriations and final acceptance of the project for the City Library Interior Modifications (111 West Mariposa Avenue) — PW 03 -09 -Approved Capital Improvement Program - (Final contract amount = $188,129 25) RECOMMENDED COUNCIL ACTION Recommendation — (1) Accept the work as complete, (2) Approve Change Order No 1 in the amount of $24,329 25, (3) Approve an appropriation in the amount of $16,493 00 from Developer Funds deposited for the Library (4) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office, (5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION On June 1, 2004, the City Council awarded a contract in the amount of $163,800 00 to Tekton Building and Construction Group for the City Library interior modifications The project consisted of converting the periodical storage area to four smaller meeting rooms and microfiche storage, converting west microfiche area to two staff offices, and converting the south book processing area for six office staff to an area for three office staff (Background & Discussion continues on the next page ) ATTACHED SUPPORTING DOCUMENTS' 1- Change Order No 1 detail 2- Notice of Completion FISCAL IMPACT. Capital Improvement Program Amount Requested Project Phase Appropriation Required. 101[11012►3111:11': Fi $160,000 00(001- 400 - 8201 -8497) $ 76,866 00 (702- 300 - 8107 -3972) $ 85,325 00 (001- 253 - 0000 -1253) TOTAL = $322,19100 $188,12925 Accept the work as complete $16,49300 DATE: 1/1�1 05 -06 -21 Library PW -03 -09 W J41 BACKGROUND & DISCUSSION (continued) The project also consisted of modifications to carpeting, lighting, telephone, computer terminal, air conditioning, and to the main library entryway The work has been completed to the satisfaction of staff Staff recommends acceptance of the project and approval of Change Order No 1 in the amount of $24,329 25 for design changes and unforeseen additional work, for a final contract amount of $188,129 25 A description of the change order work is attached A summary of appropriations and expenditures is provided below APPROPRIATIONS APPROVED BY CITY COUNCIL ON 2/17/04 $322,191.00 (1) Associates purchasing (furniture installation) $ 16,827 00 (2) Charles Walton & Associates (architect) $42,94900 (3) Knoll Furniture (furniture manufacturer) $39,11400 (4) Spectra flooring (carpet) $37,00000 (5) Tekton (contractor) $188,129.25 (6) Seimens (reconfigure air & heat in meeting rooms /office) $ 9,95000 (7) Advertising, Copying, Blueprints $ 4,71500 Total Project Cost $338,684.25 Deficit ($ 16,493.25) RECOMMENDED ADDITIONAL APPROPRIATION: CIP Savings $ 6,812.25 Developer Funds for the Library $ 9,681.00 Total Recommended Appropriation $ 16,493.25 Developer Funds for the Library are collected as a condition of specific development and allocated for Library needs Presently, there is $16,493 00 available for Library improvements 05 -06 -21 Library PW -03 -09 U42 Attachment 1 Work Performed Under Change Order No. 1 A Change in door height from 7' to 8' B Upgrade ceding tile C Installation of 19 each cat -6 data and phone lines for new construction area D Install 450 sq ft of ceding the in room 223 E Skim coat 1,800 sq ft of wall surface in 3 rooms F Install additional 1,350 sq ft of wall paper G Install additional 61 sq ft of slate tile Increase wanes coating from 2'6" to 3' Y on all walls of lobby entry Increase floor tile to meet corner to corner of wall and front counter Relocate security system to match tile edge Relocate front threshold to match the edge H Install five cat -6 data and phone lines to tech room Remove old lines to wall; install module hacks and 6 "x6" pull box I Install control damper in room 228A ceiling mounted supply duct to reduce white noise created by air flow J Repair saw -cut concrete floor by monolithic pour -back of 14 "x14" hole and epoxy infection into 46' of saw cut floor K Infill windows in tech room for mounting of the upper cabinetry, including structural support and oak finish surface L Install 1 duplex outlet and 2 data outlets in room 217. M Sand prep, stain and varnish base molding and doors, remove glue, and patch and paint walls 05 -06 -21 Library PW -03 -09 043 Attachment 2 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name City Library Interior Modifications Project No PW 03 -09 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public Building 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on May 23, 2005 The work done was Interior Modification to the City Library Budding 6 On June 21, 2005, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Tekton Building and Construction Group 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows City Public Library building 9 The street address of said property is 111 West Manposa Avenue Dated Steve Finton City Engineer VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, 1 have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge I declare under penalty of perjury the foregoing is true and correct Executed on , 2005 at El Segundo, California Notice of Completions\ 05 -06 -21 Steve Finton City Engineer !l V4� r EL SEGUNDO CITY COUNCIL MEETING DATE. June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Consent AGENDA DESCRIPTION: Consideration and possible action regarding award of contract to S &L Specialty Contracting, Inc for construction related to the Residential Sound Insulation Program's Group 6 (38 residences) (Estimated construction cost and retention $1,226,500) RECOMMENDED COUNCIL ACTION. 1) Award contract to S &L Specialty Contracting, Inc , 2) Authorize the City Manager to execute a construction contract in a form approved by the City Attorney, and 3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On May 31, 2005 the City Clerk's office opened sealed bids for the City's Residential Sound Insulation Program Group 6 (RSI 05 -07) Two bids were received and the result of the bid opening was as follows 1 S &L Specialty Contracting, Inc $1,115,000 00 2 NSA Construction Group $1,198,000 00 A review of the Bid from S &L Specialty Contracting, Inc was performed, and proved to be responsive S &L Specialty Contracting, Inc has performed Residential Sound Insulation work for airports throughout the country, including Tulsa, Oklahoma, Cleveland and Columbus, Ohio, Detroit, Michigan, and San Diego and currently is performing construction work on the City of El Segundo's Group 5 (Please see attached page entitled "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS. Bidder's Proposal and Statement from S &L Specialty Contracting, Inc FISCAL IMPACT. Operating Budget. $2,500,000 Amount Requested* $1,226,500 Account Number, 116 -400- 0000 -8960 Bid Group. 6 Appropriation Required. _ Yes X No une 'A — 7 Background and Discussion (cont.) The amount requested includes the Total Bid of $1,115,000 00 from S &L Specialty Contracting, Inc and an additional 10% of that Total Bid for potential change orders due to unforeseen conditions As City Council is aware, eighty percent (80 %) of costs associated with the Residential Sound Insulation Program are covered by federal grant funding from the FAA with the remaining twenty percent (20 %) of improvement costs paid for by the property owners. �,' 61M 05/30/2005 22.59 3154718807 S &L WICKER PAGE 01105 BIDDERS'S PROPOSAL AND STATEMENT CITY OF EL SEGUNDO, LOS ANGELES COUNTY, CALIFORNIA Project Number RSI 05 -07 "Residential Sound Insulation Program - Group 6" PROPOSAL To the Mayor and City Council City of El Segundo 350 Main St Et Segundo. CA 90245 The undersigned declares that he /she has carefully examined the location of the proposed work and has otherwise satisfied himselftherself as to the nature and location of the work. and is full informed as to all conditions and matters which can in any way affect the work or cost thereof, that he/she has examined the Contract Documents, and has read the accompanying "BIDDING INSTRUCTIONS" and hereby agrees to provide the f'ol lowing To furnish all labor. materials, equipment• transportation. and services and to do all the work required for the "Residential Sound Insulation Program - Group 6" in strict conformnc with the Contract Documents and at the following lump sum price, to Wit' ID I Address Description Cost Property Subtotal 1 6.01 770\h lm nal A%e xO2 RSI Improvements $ °° $ 1S -`"' 6.02 770 W. Imperial Atic #i07 RSI Improvements I $ n== $ 60.1 770 R Imperial Ave #31 RSI Im rotements ; $ 'Xwo° $ 122'QW-0 604 770 X� Im erial Are a43 RSI Improvements $ S ag;1 $ 2S 6 05 770 W. Im erial A-.c #52 RSI Improvements S Z4 azic°° S 2 t w 606 310\% lm erial Ave 002 RSI Improvements 1 $ \"�X ° $ 'O 607 2I2 E Imperial Aye C RSI Improvements Tint windows and Doors B & t: L pgrade door A from EP 19 to IT7 $ z � S sm ° $ $ 33,OAa`P 6.08 926 E, Impend A%e #01 RSI Im ro%cmcnts $ \ $ ` tom- 6 09 926 L Imperial Ave #02 RSI Improvements i S °' $ °o 610 926 E Imperial Ave. 003 1 RS) lmprorements Provide new window at A indow 94 S. $ �5toro $ stafi 6 11 926 E. Imperial A%e #04 RSI Improvements $' 5O$lzm °' $ rgw� 6.12 926 L Im enal Ave #05 RSI Improvements $ \5'rzm°' I 6 13 926E Imperial Atie #06 RSI Im rmements $ `� $ 5'.3,?005 1 Addendum #I ` 05/30/2005 22 59 3154718807 S &L WICKER PAGE 02/05 6.14 1103 E. Acacia Ave RS1 Improvements raz-`° $'Z °° 6.15 903 Cedar St. RSI Improvements $ 47. °� $ Z 6.16 907 Cedar St. RSI Improvements $ aD `�', $ 6 17 911 Cedar St RSI Improvements $ `4 $ 6 19 901 Dune St j RSI Improvements $ $ 3i,"a Upgrade doors A & B from EP 15 to EP17 $ q�A 6.19 845 Eucalyptus Dr. RSI Improvements $ nsS $ Ct;?`° 6,20 1 861 Eucalyptus Dr. RSI Im rovements $' ,err�oa $ 40,LSYO ° Provide new window at Window #I (with illes) $ 5047' 6 2 ] 862 Eucalyptus Dr RSI Improvements n,� $ � x5i3°° Provide new window at Window 920 $ 03'zue° Provide new window at Window 921 and #22 Provide new window at Window #23 $ SCCS°" 622 917 1lilicrest St. RSI improvements $ Z Ci37`° $ g t73S ^a° 6 23, 906 Loma Vista St. RSI lm rovements $ $ -I�E,i`'' Upgrade door B from EPI5 and SL1 to EP17 $ 'S�`�' I Air Conditioning Upgride $ ^t`lp' 62-1 915 Loma Vista St RSI Improvements $ 2'1 CS_a°' $ ZxtMgQ 24; 912 Lomita St. RSI Im rovements $ m $ azi t- 7M ° -6 6.26 935 %lam St #304 RSI Improvements $ M $ ° 627 618 Li Ma le Ave. RSI lm rovements $ 3 9M, ° 628 912 McCarthy Ct RSI Improvements $ 'b $ tom°* 6.29 709 Redwood Ave. RSI Improvements $ �0 $ te' 6.30 937 Sheldon St RSI Improvements $ '� m $ a °° 6.31 944 Sheldon St RSI Improvements $ CG7m $A-CfYTm 6 3'_ 116% Svcamore Ave. RSI Improvements $ 3�tz Q✓ $ ,Z O� °" 6 33 230 Xk Sycamore Ave. RSI Im rovements .4ir Conditioning U rade $ $ 3 `Sz'e $ 5'00 634 641 W Sycamore Ave- RSI Improvements $ � IZJMO� $ ' 6 3; 810 Virginia St RSI Im rovements $ %- ('COY'° 6 36 901 Virginia S� I RSI Improvements Upgrade door A from EP15 to EP17 with sidehtes and grilles $ ��J iCF33� $ -Z tj St ' 6.37 941 Virginia St RSI Improvements $ 3"' $ 6 38 941 '/.Virginia St. RS1 Improvements Upgrade door A from EP19 to EP7 $ 2.3 rw°J $ 5 23'2005 2' Addendum 91 A4 05130/2005 22 59 3154718807 S &L WICKER PAGE 03105 Total Bid (Contract Sum) l 44 (words) (figures) In case of discrepancy between the words and figures. the words must prevail. NOTICE- BIDDERS WILL NOT BE RELEASED DUE TO ERRORS AND ILLEGIBLE BIDS MUST BE DISQUALIFIED NOTICE: Total Bid (Contract Sum) must equal the total of Schedule of Values. If the Total Bid does not equal the total of the Schedule of Values, it is grounds for rejection of the Bid. Furthermore, inconsistencies between the Schedule of Values and the Plans for each Dwelling are grounds for rejection of the Bid This bid is based upon completing the work as set in the Construction Schedule published in the Contract Documents If awarded the contract for the Work, the undersigned hereby agrees to sign the contract and furnish the necessary bonds not more than ten (W) calendar days after Notice to Proceed date. Enclosed is a Bidder s Bond. certified check or cashier's check. which is not less than ten percent (100io). as a guarantee that the undersigned will enter into the contract if awarded to the undersigned. The undersigned further agrees that in case of default in executing the required contract with necessary bonds and insurance, within the time limits above specified. said bonds or check and money payable therein must be fortified to and become the property of the Cin of El Segundo. State of California. Name of Firm Address- Telephone Number: C Contractor's License Number. Type of License,] Ltcens4-Expirauon Date, l (r ( ) Type of Fntity.0 Sole Proprietorship Q Partncrshi pXCorporation 13 Other 5,231?005 3 Addendum 41 v49 EL SEGUNDO CITY COUNCIL MEETING DATE: June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION' Consideration and possible action to approve the purchase order Issued for emergency replacement of leaking hot water boilers at the Park Vista Senior Apartments at 615 East Holly Avenue (Fiscal Impact = $16,500) RECOMMENDED COUNCIL ACTION. Recommendation — (1) Approve the purchase order with John E Phillips Plumbing and Heating, Inc in the amount of $16,500 issued for emergency replacement of leaking hot water boilers at the Park Vista Senior Apartments at 615 East Holly Avenue; (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION- According to the procedures provided in ESMC Chapter 7, Section 1 -7 -12 (Emergency Purchases), the City Manager may authorize emergency purchases without receiving formal bids if such purchases are needed for the protection of life, health, safety or welfare of the people, or for the protection of property, and that there is a present, immediate and existing emergency A report of said emergency purchase shall be presented to the City Council on the next regularly scheduled meeting (Background and discussion continued on the next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT. Operating Budget: NA Capital Improvement Program: NA Amount Requested- $16,500 Account Number* Project Phase, Completed Appropriation Required. None DATE: Finton, C REVIEWED DATE: Mary Stre(nn,n, City Manager BACKGROUND & DISCUSSION: (continued) The Park Vista Senior Apartments located at 615 East Holly Avenue are owned by the City of El Segundo The domestic hot water boilers located on the roof of the structure have begun to leak and water is leaking onto the roof The boilers are the original equipment installed when the budding was built in 1985 and they have exceeded their useful life The leak in the boiler is increasing daily and complete failure of the system is imminent Complete failure could cause significant damage to the structure and could compromise the safety of the residents The Park Vista Senior Housing Board notified staff of the condition of the boiler Staff investigated and determined that replacement of the boilers was necessary Recognizing the potential for additional damage, staff took immediate action to begin the process of hiring a contractor to do the work on an emergency basis Staff solicited and received three quotes from qualified contractors The lowest quote ($16,500) John E Phillips Plumbing and Heating, Inc The work has been completed Funding for this replacement will be provided by Park View Senior Housing Board vJx EL SEGUNDO CITY COUNCIL MEETING DATE- June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the request of the El Segundo Rotary Club, to waive fees for city services associated with Movie in the Park. Fiscal Impact: $200 COUNCIL ACTION: 1) Waive fees for city services associated with Movie in the Park; 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION- The Movie in the Park, sponsored by El Segundo Rotary, is an annual community event that has been held at Chevron Park for the past six years. This year the Rotary donated $5,000 of the profits from last year's event to sponsor the Cities Summer Concert Series, 2005 The Movie in the Park is scheduled to take place on Sunday, August 6, 2005, from 4.00 p m — 10:30 p.m. at Chevron Park The event will take place on private property; however, due to the estimated attendance of 2,000 participants, the El Segundo Rotary Club is requesting El Segundo officers to assist with traffic flow and the use of city delineators, as they have done in past years. (Police Department and Public Works have this event encumbered in their current special event budget allocation) All items requested per the permitting process have been received and filed ATTACHED SUPPORTING DOCUMENTS' Letter of Request from the El Segundo Rotary Club FISCAL IMPACT: $200 — Public Works / $ $3,204 — Police Department Operating Budget: Public Works Operating Amount Requested: Account Number: $200 = 001 - 400 -4202 -6224 — equipment / $3,204 — Traffic personnel costs Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE: - Stacia Mancini, Director of Recreation and Parks REVIEWED BY: DATE: RE 11JF: et 6rgunbo Rotarp Club April 4, 2005 Honorable Mayor and Members of the City Council City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mayor and Members of the City Council The El Segundo Rotary will hold its 8th annual Movie in the Park on Saturday, August 6, 2004, at Chevron Park, from 4 00 pm until approximately 10 30 pm This event attracts families with young children and, as in past years, is expected to draw a crowd of approximately 3,000 people We respectfully request that the City of El Segundo assist us with minimal city services to make this traditional El Segundo event a success, and to waive the costs and fees which may be associated with such services. Our event is heavily manned by volunteers, however, we are concerned about the safety issue on El Segundo Boulevard and Illinois Most attendees park at the parking structure at El Segundo Blvd /Illmms Street and cross the boulevard to enter Chevron Park, starting as early as 4 00 pm until the movie begins at dusk, and then again as they exit the movie at about 10 00 p in As in years past, we will be meeting with the El Segundo Police Department staff to formulate a traffic plan and determine the number of volunteers needed to ensure the safety of the public We would also like the use of delineators and cones from the Street Department, and possibly the arrow board, in order to implement the traffic plan We request that the City approve the waiver of all costs and fees associated with our event The success of this event will permit Rotary to continue to give back to the community, including sponsoring the City's Concerts in the Park series Some of our members will come before the council meeting of April 19, 2005 to answer any questions you may have Thank you for your support of this traditional El Segundo event Respectfully Submitted, Phil White, President cc Lt Robert Turnbull, El Segundo Police Dept Sgt Al Graham, El Segundo Police Dept Stacia Mancini, Director - Recreation & Parks W 063 EL SEGUNDO CITY COUNCIL MEETING DATE: June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding a special permit, per Municipal Code, Section 8 -8- 7(D) (2), the Waiver of Fees for City Services associated with the South Bay Masonic Lodge's request for the city's co- sponsorship in the first Constitution Observance Day Festival to be held September 11, 2005 from 10.00 am. until 4 00 p m (Fiscal Impact: $2,080) RECOMMENDED COUNCIL ACTION- 1) Approve waiver of city fees associated with the South Bay Masonic Lodge's request and consider city co- sponsorship of the event, 2) Alternatively, discuss and take other action on related to this item BACKGROUND & DISCUSSION. Since the tragedy of 9/11, the City of El Segundo has conducted an intimate ceremony at Freedom Park recognizing and paying tribute to local friends, family and El Segundo businessmen who lost their lives as a result of that day's terrorist's attack on the United States Attached you will find an invitation to the City from El Segundo's home based, South Bay Masonic Lodge, for co- sponsorship in the first Constitution Observance Day on 9/11 this year The request is to incorporate the City's current observance together with the recognition of the strength of this Nation. Continued..... ATTACHED SUPPORTING DOCUMENTS: Letter of Request from the South Bay Masonic Lodge Fiscal Impact: $2,080 Capital Improvement Program: Operating Budget: Account Number: 001 - 400 - 4201 - 6206, 001 - 400 - 3104 - 4103,001- 400 - 5102 -4103 Project Phase: Appropriation Required: ORIGINATED: `W DATE: Stacia Mancini. Recreation and Parks Director 4' Mary Str n, City Manager 1 10 e54 Background and Discussion (con't): This event is scheduled to take place Sunday, September 11, 2005 from 10.00 a.m. — 4.00 p.m in Library Park This event will be coordinated by the Masons All vendors and event program, publicity and costs for family fun features, food and refreshments to be handled by the Masons The request for the City's co- sponsorship will include the waiving of fees and permits, traffic control, sound system and tech, street barricades and appropriate signage, tables and chairs. Extra Park crews may be necessary to facilitate set up, clean up and trash pick up. The Recreation and Parks Director has the authority to issue the permit, for the event, but the fee waiver request must be approved by City Council. Standard items requested per the permitting process have been received and filed Additional items will be filed when and if event expands to include more vendors VJv May 6, 2005 Ms Judy Andoe Recreation and Parks Department City of El Segundo 339 Sheldon Street El Segundo, CA 90245 Dear Judy, The South Bay Masonic Lodge respectfully requests the support and co- sponsorship from the City of El Segundo in our first Constitution Observance Day Festival, scheduled from 10 00am — 4 00 pm Sunday, September 11, 2005 The festival will take place at Library Park at the 600 Block of Main Street in El Segundo All businesses and residences in the area will be notified to minimize any inconvenience One of the most important elements of Constitution Observance Day is the recognition and celebration of our constitution, our founding fathers and our great nation With that said, it is understood that El Segundo holds annual remembrance ceremony at Freedom Park for the individuals that lost their lives on 9/11 It is the hope of the South Bay Masonic Lodge that we can incorporate the annual remembrance at Freedom Park and the Constitution Observance Festival as a way for our community to move forward from the past to celebrate our freedom, our strength and our pride, that which could not be broken by 9/11 It is our hope that the annual remembrance can serve as opening ceremonies for the festival The Color Guard could perform the flag ceremony and hold a moment of silence in remembrance of the victims of 9/11, at the gazebo located at the center of Library Park If all goes well, it is our hope that this partnership, remembrance and celebration, can hold into the future, as an annual event This year, the South Bay Masonic Lodge respectfully requests the following City assistance and waiver of all permits and use fees: Recreation and Parks Department a Portable sound system b Folding tables and folding chairs for the food court areas Public Works Department a Street Closure between 6 010 a.m and 7 30 p m. in the 600 Block of Richmond St with appropriate barricades and signage b "No Parking" signage posted on the above street in appropriate advance time for notification 066 c Permits to hang two banners or signs at locations to be determined on Sepulveda Boulevard d Permits to hang two banners or signs at locations to be determined on Main Street e Street Cleaning 1 5 hours following the festival 3 Community and Economic Development Department a Electrical and Amplified Sound permits Police Department a Traffic and Parking enforcement as needed 5 Fire Department a Fire Inspection as necessary Exact quantities of items and location plans will be determined with each department Per City requirements the South Bay Masonic Lodge will furnish the City with the lodge's insurance certificate naming the City of El Segundo as an additional insured The lodge is requiring each exhibitor and vendor to furnish their own insurance certificate naming the Lodge as additionally insured The insurance is for $1 Million as requested by the city Again, the lodge offers our most sincere appreciation and deepest gratitude to you and the City for taking the time to review our proposal With much hope this will be the beginning of a strong and prosperous relationship between South Bay Masonic Lodge and the City of El Segundo, for the benefit of the community, in which we all reside If any clarification is needed please contact me at the telephone number listed below Sincerely, Bradley N R Millward Constitution Observance Chairman South Bay Masonic Lodge 310 - 367 -7220 �Ji EL SEGUNDO CITY COUNCIL MEETING DATE. June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the request of the El Segundo Police Officers Association for City Council's approval and support to close off the 100 to 600 blocks of Main Street for the Annual Car Show to be held on August 27, 2005 from 6 00 a m to 6 00 p m. (Fiscal impact $300) RECOMMENDED COUNCIL ACTION- 1) Approve Special Event Permit application, 2) Alternatively, discuss and take other action on related to this item BACKGROUND & DISCUSSION: The Car Show is for the enjoyment and benefit of both the residential and business community The 2,500 people who come to view the show usually shop and eat in El Segundo while they are here This is considered one of the premier Car Shows in the South Bay area The Association's membership and volunteers will provide crowd control, along with all the barricades and cones the day of the event They will also secure all the necessary insurance ad permits for the event ATTACHED SUPPORTING DOCUMENTS- Letter of Request from the El Segundo Police Officers Association Fiscal Impact: ($300) Capital Improvement Program: Operating Budget: Account Number* 001 - 400 - 5102 -4103 Project Phase. Appropriation Required: ORIGINATED: �i�l a ;, ' ^ �— DATE* Stacia Mancini, Recreation and Parks Director _a S Strenn, DATE: G /s /o f 1 1 (,%J8 El Segundo Police Officers Association cSoc, *H IP7 Y YE, 1RS IN SERV I( F* 348 Main Street, El Segundo, California 90245 (310) 524 -2200 Fax (310) 640 -8648 + it April 29`x', 2005 El Segundo City Council 350 Main Street El Segundo, CA 90245 Dear Mayor McDowell and City Council, The El Segundo Police Officers Association seeks your permission to organize and produce the Main Street El Segundo car show event for 2005 We request permission to use the 100 to 600 blocks of Main Street from 10 00 AM to 4 00 PM on Saturday August 27i" 2005 We ask that Council allow us to close the 100 to 600 blocks of Main Street (El Segundo Boulevard to Mariposa Avenue) from 6 00 AM to 6 00 PM on August 27 "', 2005 to facilitate set up and production of this event These closures will include all intersecting streets in these listed blocks back to the nearest alley, except for E Pine Avenue We request the Council to permit us to close the street as listed above to normal traffic via City of El Segundo signs, barricades, cones, and delineators The Association's membership, volunteers, will provide crowd control We will purchase a million dollar liability insurance plan for the event and provide a copy of it to the City Attorney Association volunteer staff will set up and remove all barricades and cones the day of the event We ask that fees for the stage trailer be waived for this event The Association will make all necessary notifications to the Police Department, Fire Department, MTA, Street Department, neighboring residents and area businesses Traffic control plans will be provided to the Police Traffic Division We request the Council's support and permission to implement this car show event for the enjoyment and benefit of the residential and business community Resp ifully Yours, Calvin W Smith E S P O A President `U J C) EL SEGUNDO CITY COUNCIL MEETING DATE- June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION, Consideration and possible action regarding the waiver of fees for city services associated with the Pacifica District Cub Scout Soap Box Derby. Fiscal Impact $2,334 RECOMMENDED COUNCIL ACTION' 1) To waive fees for city services associated with the Pacifica District Cub Scout Soap Box Derby 2) Alternatively discuss and take other action on related to this Item BACKGROUND & DISCUSSION- The City has received a permit application from the Boy Scouts of America, Los Angeles Area Council, Pacifica District along with a letter from El Segundo Cub Scout Pack 968 and the Pacifica District to use Grand Ave from Sheldon to Standard on Saturday, July 9th from 9 00 a m — 5 00 p m Inclusive of set up and breakdown, for their annual Soap Box Derby Run The application requests the assistance of the El Segundo Police Department for traffic control, notification to RTD to re -route bus Imes, and the use of city barricades which can be dropped off at both Standard and Sheldon St intersections and provide necessary street posting The request also includes the use of the Teen Center parking lot The Scouts also plan to sell T- Shirts and food and have a DJ on the Boy Scout lot to host the festivities Cost of fees to waive Including Police, and Public Works is estimated at $2,334 The Recreation and Parks Director has the authority to Issue the permit, for the event, but the fee waiver request must be approved by City Council The certificate of insurance from the Boy Scouts of America, Los Angeles Area Council, has been received and is on file ATTACHED SUPPORTING DOCUMENTS: Letter of Request from Jon M Goodney, Cubmaster, Pack 968 FISCAL IMPACT- $2,334 Operating Budget Amount Requested. $2,334 Account Number: 001 - 400 - 3104 -4103 —Police $2,060 0011-400-4202-6224-112W$274 Protect Phase: Appropriation Required. _Yes X No ORIGINATED. DATE: I � Strenn, DATE: `1fI— e too 12 El Segundo City Council 350 Main Street El Segundo, CA 90245 Jon M Goodney Cubmaster Pack 968, Boy Scouts of America 1122E Acacia Ave El Segundo, CA 90245 (310) 322 -2339 May 7, 2005 Dear El Segundo City Council, El Segundo Cub Scout Pack 968, in conjunction with the Pacifica District, Boy Scouts of America requests the use of Grand Avenue from Sheldon to Standard on Saturday July 9'e, 2005 from 11.00 AM to 5:00 PM for the annual Cub Scout Soap Box Derby Race This is an annual event sponsored by our local Pack and you have our previous requests on file We are also requesting the assistance of the El Segundo Police Department for traffic control and that the City inform the Rapid Transit District (RTD) bus lines We would also appreciate the use as in the past of city barricades to close the road and request they be dropped off the day before the race as done before The application for a Special Event Permit has been submitted to the Recreation and Parks Department. Last year close to 200 people participated in this event, many from outside the City who enjoyed the hospitality of our community and patronized many of the local business establishments We sincerely appreciate the City's continued support of Scouting in the South Bay area I would appreciate it if you would advise me when this matter will appear on the City Council agenda Sincerely, J/ oGoodney Cubmaster, Pack 968 EL SEGUNDO CITY COUNCIL MEETING DATE. June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Consent Calendar AGENDA DESCRIPTION, Consideration and possible action regarding adoption of the National Initiatives, National Incident Management System (NIMS) and National Response Plan (NRP) These systems provide guidelines for local, regional and national coordination of mayor disasters Fiscal Impact None RECOMMENDED COUNCIL ACTION: 1) Adopt the attached Resolution, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION. In 1997, the City of El Segundo adopted the Standardized Emergency Management System (SEMS) as its management system and plan for all multi - jurisdictional and multi- agency emergency responses Asa result of the terrorist attacks committed on September 11, 2001, local government agencies were compelled to re- examine and review all local emergency management plans that address hazards from natural, technological, man -made, and terrorism related emergencies, and incorporate the potential impact of domestic and international terrorism and implement homeland security as a new and permanent element of local plans, training, policies, and response procedures Continued next page ATTACHED SUPPORTING DOCUMENTS- Resolution FISCAL IMPACT. None Operating Budget. N/A Amount Requested N/A Account Number- N/A Project Phase* N/A Appropriation Required. _Yes X No ORIGINATED BY DATE: 06/13/05 KtvltWtU by DATE: nn, City /�oj ub� � 3 BACKGROUND & DISCUSSION, continued, page 2 of 3: As a result of the significant and broad changes in the infrastructure of the federal, state, county, and local emergency management programs and the creation of the U S Department of Homeland Security (DHS) by President Bush in 2003, the City of El Segundo is now required under federal and state law, and federal grant rules and objectives, to comply with the National Initiatives (NI) and implementation elements of the National Response Plan (NRP), the National Incident Management System (NIMS), and institutionalize the use of the Incident Command System as the management system and plan for all multi - jurisdictional and multi - agency emergency responses for the City of El Segundo by December 31, 2005 In addition, in order the remain eligible for a variety of federal grants, the City of El Segundo must adopt NIMS principles and policies, and integrate NIMS standards into its Emergency Plans, personnel training, training documents, and exercises Under grant rules, city personnel encompassing the Emergency Organization of the City of El Segundo as defined by local Ordinance, must, by the end of the FY2005 fiscal year (September 30, 2005) Complete the NIMS awareness course "National Incident Management System, an Introduction" (IS -700), Formally recognize NIMS and adopt NIMS standards and principles, Establish a NIMS baseline by determining which NIMS requirements are already satisfied, Establish a tlmeframe and develop a strategy for full NIMS implementations, Modify existing incident management and Emergency Operations Plans (EOPs) to ensure proper alignment with the National Response Plan, and Institutionalize the use of the Incident Command System (ICS) The NIMS was modeled after the California SEMS and Firescope Incident Command System California SEMS is being reviewed statewide for its current compatibility with the NIMS standards however, current ICS standards have been deemed compatible with NIMS by the Federal DHS office and NIMS Integration Center NIMS training will focus on orienting staff to the NIMS as it compares to ICS and SEMS and changes in terminology and application In order to train affected personnel, especially public safety, the Fire Department established the following timeline • June 2005 to August 2005 — Fire and Police personnel • August 2005 to September 2005 — all other city personnel • September 2005 (Department Heads, Administrators, City Council) • September 2005 — staff unable to attend due to conflicts Staff will be trained in the EOC classroom using the Emergency Management Institute's online Internet registration, training and certification system —with an estimated class time of 60 to 90 BACKGROUND & DISCUSSION, continued, page 3 of 3 minutes per class (10 -20 students per class) Classes will be conducted over 1 -2 days per week at varying times to provide as much flexibility for staff to obtain the training and complete their ongoing work assignments The City's Emergency Plan is being revised as new standards are defined and released by the Federal DHS office and NIMS Integration Center The City's revised Emergency Operations Plan (EOP) will be released by the end of 2005, incorporating NIMS into the EOP infrastructure By the end of 2005, the City of El Segundo will have met the bulk of the federal NIMS requirements Any remaining issues will be addressed through grant programs, training, and an ongoing coordination with NIMS Integration Center as compliance standards are defined and released by the United States Department of Homeland Security The attached resolution, by its adoption will satisfy many elements of the NIMS requirements, and direct all employees (the Emergency Organization) of the City of El Segundo to comply wherever applicable, and adopt the standards, principles, and policies outlined within the National Response Plan (NRP), the National Incident Management System (NIMS), the Incident Command System (ICS), and under California statute, the Standardized Emergency Management System (SEMS) as revised, to comply with the National Initiatives G 6 4 RESOLUTION NO. A RESOLUTION ADOPTING THE NATIONAL INITIATIVES; NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND NATIONAL RESPONSE PLAN (NRP) BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council finds as follows A The City of El Segundo has a substantial risk of hazard from natural, technological, man -made, and terrorist emergencies B The El Segundo City Council adopted the Standardized Emergency Management System (SEMS) in 1997 (California Government Code § 8607(a)) SEMS integrates the principles of the Incident Command System (ICS) C As a result of the terrorist attacks on September 11, 2001, the City of El Segundo reassessed its entire emergency management system, response, and operations policies and procedures D On February 28, 2003, the President of the United States issued Homeland Security Presidential Directive /HSPD -5 HSPD -5 mandates the creation of a single, comprehensive national management system and a national response plan E HSPD -5 requires all Homeland Security Grant Program (HSGP) recipients to adopt and implement the NIMS F On December 12, 2003, the President of the United States issued Homeland Security Presidential Directive /HSPD -8 HSPD -8 established policies to prevent and respond to threatened or actual domestic terrorist attacks, mayor disasters, and other emergencies and outlines actions to strengthen preparedness capabilities of Federal, State, and local entities. G HSPD -8 establishes definitions for first responder personnel as individuals who in the early stages of an incident are responsible for the protection and preservation of life, property, evidence, and the environment, including emergency response providers as defined in 6 U S C § 101, and emergency management, public health, clinical care, public works, and other skilled support personnel that provide immediate support services during prevention, response, and recovery operations f Page 1 of 3 U b J H On March 1, 2004, the U S Department of Homeland Security (DHS) released the National Incident Management System (NIMS) as an element of the National Response Plan (NRP) I In January 2005, the U S Department of Homeland Security released the completed National Response Plan (NRP) The NRP established a single, comprehensive framework for the management of domestic incidents The City of El Segundo emergency organization will incorporate, through this resolution, the requirements mandated by Homeland Security Presidential Directives, the NIMS, the NRP, and other elements into its Emergency Operations Plan, standard emergency response policies and procedures, exercises, and training SECTION 2 The City Council adopts the National Incident Management and Incident Command System's as the management system and plan for all multi - jurisdictional and multi- agency emergency responses for which City of El Segundo personnel are assigned A copy of the NIMS is incorporated by reference into this Resolution and will be filed with the City Clerk's office SECTION 3 The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting SECTION 4 This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded PASSED AND ADOPTED this 218` day of June, 2005 Kelly McDowell, Mayor Page 2 of 3 �� STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21" day of June 2005, and the same was so passed and adopted by the following roll call vote AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED A;arlH Mark D By` Assistant v�r EL SEGUNDO CITY COUNCIL MEETING DATE: June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION. Consideration and possible action regarding the purchase of Vecta Train computer data tables for installation into the Emergency Operations Center (EOC) as authorized by the State Homeland Security Grant Program (SHSGP) and County of Los Angeles Office of Emergency Management (OEM) Fiscal Impact $26,600 RECOMMENDED COUNCIL ACTION' 1) Recommend that City Council waive the formal bidding process pursuant to El Segundo Municipal Code Sec 1 -7 -10, and approve the City's use of competitively solicited U S Communities Contract #05Z00801, 2) Authorize the issuance of a purchase order for (16) Vecta (manufacturer) Train computer tables through Tangram Interiors (authorized distributor and installers) in an amount not to exceed $26,600, 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On August 4, 2004, the City of El Segundo City Council approved the acceptance of $26,600 in grant funding through the FY2004 State Homeland Security Grant Program (SHSGP) The Emergency Operations Center currently utilizes standard plastic laminate flat top desks with rollers When equipment is placed Into service, the tables are pulled together More than 100 Individual connections are required to establish power, phone, and network capability The new Train computer data tables (workstations) will significantly improve the ability of the City of El Segundo emergency services personnel to establish operations and provide integrated wire connections for electrical power, data networking, and telephone services ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- Operating Budget: $28,800 Amount Requested: $26,600 Account Number. 001 - 400 - 3202 -8104 Project Phase: NIA Appropriation Required: —Yes X No ORIGINATED- DATE: Norman Angel Fire Chief Mary Wenn, City Manager 14 l�� 6 BACKGROUND & DISCUSSION (continued): The new tables will expand seating capacity from 20 to 32 people, significantly reduce the time it takes to establish operations, and enhance seating comfort in the facility, which also serves as a shared -use facility for training city employees and conducting community meetings The grant will replace all of the existing tables at no cost share for the city The tables being purchased are durable and will provide many years of functional service The selected Train table has been reviewed and approved by the Governor's Office of Emergency Services (DES) for justification as an essential item in providing homeland security services and streamlining emergency operations Additionally, the City's Information Systems division has also reviewed and approved them for use Similar table systems are in place in the City of Long Beach, which recently opened a new, modern EOC facility The existing tables will be repaired to the extent possible, redistributed to other city departments, or sent to auction if found to be no longer usable Summary of the grant awarded specifications that will fund these purchases. 1 The Federal Department of Homeland Security, under the Office for Domestic Preparedness (ODP), administers the grant programs 2 The total amount authorized for purchases is $26,600 00 3 Matching Funds Cost -Share — n/a 4 Source of Matching Funds Cost Share n/a 5 The grant does not provide up front funding Municipalities encumber the approved funds and are reimbursed by the State of California in approximately 60 days 6 Conditions required under this grant a All equipment purchased under the grant funding is required to be maintained and replaced under the city's capital equipment replacement standards 069 EL SEGUNDO CITY COUNCIL MEETING DATE- June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION. Consideration and possible action to authorize the City Manager to sign a Designation of Applicant's Agent Resolution for the purpose of obtaining federal and state assistance under Public Law 93 -288 as amended, under the Robert T Stafford Disaster Relief Act and Emergency Assistance Act of 1988, and /or state financial assistance under the California Disaster Assistance Act Fiscal Impact None RECOMMENDED COUNCIL ACTION. 1) Designate the City Manager, or Fire Chief, or Emergency Services Coordinator as the city's designated agents to file claims for reimbursement with state and federal authorities 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On February 4, 2005, a Presidential Disaster Declaration was made for Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara and Ventura counties as a result of the storm damages occurring from December 27, 2004 through January 11, 2005 The City of El Segundo sustained damages and the Emergency Services Coordinator filed a formal application for disaster recovery with FEMA and the Governor's Office of Emergency Services (DES) under declaration DR -1577 on February 28, 2005 in an effort to recover road damage, Public Works personnel overtime, emergency protective measures, and debris clearance costs sustained during the storms The City of El Segundo sustained approximately $45,500 in recoverable damages and has been approved to recover approximately 93% of those damages FEMA pays 75% of the damages, and the State of California picks up 18 6% (75 %) of the remaining 25% Continued on next Designation of Applicant's Agent Resolution (State DES Form 130) FISCAL IMPACT: None Operating Budget: NIA Amount Requested, N/A Account Number. N/A Project Phase. N/A Appropriation Required* _Yes X No ORIGINATED: DATE: Norm An elo, Fire REVIEWED BY' DATE: Mary Sitflenn, City Manager X10-r 0'7o BACKGROUND & DISCUSSION (continued)- In order to receive payment for the recoverable damages, the City of El Segundo must update and authorize its designated agent(s) by title so the recovery warrants (checks) can be issued The last agent designations were filed in 1995 and are no longer applicable to the personnel listed The agent designation form has been changed to reflect fob titles The designated agents proposed are commensurate with the policies and standards established under the City of El Segundo Emergency Operations Plan (EOP) The City Manager is designated as the Director of Emergency Services under local Ordinance, and the Office of Emergency Services is headquartered in the Fire Department under the direction of the Fire Chief, and administered by the Emergency Services Coordinator V S Y aumaaam. OFFICE OF EMERGENCY SERVICES P.A. No. DESIGNATION OF APPLICANT'S AGENT RESOLUTION 1577 BE IT RESOLVED BY THE City Council OF THE City of El Segundo (Govemtng Body) (Name of Applicant) THAT City Manager OR (Title of Authonzed Agent) Fire Chief OR (Title of Authonzed Agent) Emergency Services Coordinator (Title of Authorized Agent) is hereby authorized to execute for and in behalf of the City of El Segundo , a public entity established under the laws of the State of California, this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P L 93 -288 as amended by the Robert T Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act THAT the City of El Segundo , a public entity established under the laws of the State of California, hereby authorizes its agent(s) to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required Passed and approved this day of resolution passed and approved by the day of Date DES Farts 130 (11 -02) DAD Form 20` (Name and Title) (Name and Title) (Name and CERTIFICATION duty appointed and of (Title) do hereby certify that the above is a true and correct copy of a (Govemmg body) 20_ (Official Posihon) (Signature) of the Applicant) on the sl fr 4 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE June 21, 2005 AGENDA HEADING: City Clerk Consideration and possible action regarding cancellation of the July 5, 2005 City Council Meeting RECOMMENDED COUNCIL ACTION- 1) Approve cancellation of the July 5, 2005 City Council Meeting. 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION. In the past, the City Council has cancelled one meeting in July due to conflicts in schedules It is requested that Council approve the cancellation of the July 5, 2005 regularly scheduled meeting ATTACHED SUPPORTING DOCUMENTS: NONE FISCAL IMPACT: NONE Operating Budget, N/A Amount Requested N/A Account Number. N/A Project Phase- N/A Appropriation Required N/A ORIGINATED BY. DATE• V .. 1 Mortesen, City Clerk DATE- Mary nn, City Manager 16 0 1 EL SEGUNDO CITY COUNCIL MEETING DATE: June 21. 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Councilmember Jacobson AGENDA DESCRIPTION: Consideration and possible action directing staff to research and present alternative public notice procedures pertaining to issues and items requiring published legal notices RECOMMENDED COUNCIL ACTION. 1) Direct staff to research available alternative procedures regarding public legal notices, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION* Last week, staff was informed that the legal notices related to a required public hearing of the El Segundo Planning Commission would not be included in a local newspaper scheduled to be published on June 9, 2005 Because the local adjudicated publication utilized by the City for necessary legal notices is published weekly, it was impossible to run the required notices in a timely manner, thus requiring the postponement of the scheduled hearing before the Planning Commission The incident was the second time during the past six months that required legal notices were not published in a timely manner Accordingly, it would be prudent to request staff to research alternative methods of publishing and /or posting necessary legal notices to avoid the types of inconveniences experienced last week by the Planning Commission ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT- N/A Operating Budget: Amount Requested, Account Number. Protect Phase: Appropriation Required. _Yes _ No Manager Designee 1-7 011 4 EL SEGUNDO CITY COUNCIL MEETING DATE June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Mayor McDowell AGENDA DESCRIPTION Consideration and possible action to amend the City's agreement with Cassidy & Associates and increase the contract by an amount not to exceed $1,700 /month through September 30, 2005 to represent the City's Interests the LAAFB and the BRAC process In lieu of paying annual dues to the Los Angeles Air Force Base Regional Alliance (Fiscal Impact: $5,100) RECOMMENDED COUNCIL ACTION: 1) Approve Amendment #1 to the City's current agreement with Cassidy & Associates, 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION, To date, the City and the Los Angeles Air Force Base Alliance have been successful In forestalling addition of LAAFB to the current list of BRAC recommendations for realignment and closure However, the process continues and the array of interests seeking to retain the LAAFB presence in El Segundo will continue to monitor all Issues related to BRAC John Parsons, Co -Chair of the Los Angeles Air Force Base Regional Alliance has requested that the City of El Segundo amend its current agreement with Cassidy & Associates to allow that firm to perform BRAC- related work in Washington, D C It is expected that such an amendment would not exceed $20,000 annually and would be in lieu of the City's annual commitment to the Regional Allhance for 2005/2006 Because the fiscal year for the Regional Alliance runs from July 1 through June 30, it is appropriate that the City Council consider the request now (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS. First Amendment to City's Agreement with Cassidy & Associates. FISCAL IMPACT: N/A Operating Budget. Amount Requested: Account Number: Project Phase: Appropriation Required. _Yes _ No ORIGI A DATE: une is Ke I McDowell Ma o REVIEW DATE, �. � Je �$f wart, City Manager Designee W/ S Y Background and Discussion (con't): The Regional Alliance has represented the City's (and Region's) interests very well over the past three -years in all issues related to the BRAC process It is clear, however, that the process continues and that the region will have to remain diligent in promoting and protecting the strategic benefits in retaining the LAAFB in El Segundo. Toward that end, it has been expected that the City would remain a member of the Regional Alliance for at least the next year The Co -Chair of the Alliance recently approached the City about amending its agreement with Cassidy & Associates to allow that firm to work on BRAC- related issues on behalf of the City and the Alliance The economic commitment of the City with regard to issues related to LAAFB would not change Instead, El Segundo's anticipated annual dues would merely be added to the current agreement with Cassidy & Associates Should the Council choose to approve the request from the LAAFB Regional Alliance, staff recommends that the amendment be approved through the current term of the Agreement with Cassidy & Associates at this time The current Agreement runs through September 30, 2005 Should the Council seek to continue it's affiliation with Cassidy & Associates after that date, it would be possible to continue the amendment that includes work related to BRAC issues 07L FIRST AMENDMENT TO AGREEMENT NO. _ BETWEEN THE CITY OF EL SEGUNDO AND CASSIDY & ASSOCIATES THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 21st day of June 2005, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and Cassidy & Associates ( "CONSULTANT ") This amendment to Agreement No _ will be effective July 1, 2005 through September 30, 2005 2. Section 5 of Agreement No will be amended to read as follows COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be paid as a fixed monthly retainer not to exceed fifteen thousand dollars ($15,000) per month Payments shall be made in approximately thirty (30) days after receipt of such invoice as to all non - disputed fees If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to the agreement to be executed the day and year first above written Cassidy & Associates Title City of El Segundo Kelly McDowell, Mayor ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM Mark D Hensley, City Attorney 17 EL SEGUNDO CITY COUNCIL MEETING DATE: June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Council Reports — Mayor McDowell AGENDA Consideration and possible action regarding a resolution appointing a new delegate to the South Bay Cities Council of Governments ( SBCCOG) RECOMMENDED COUNCIL ACTION- (1) Approve appointment of a new delegate to the SBCCOG, (2) Adopt resolution, (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: On May 4, 2004, the City Council considered appointments to serve on the various intergovernmental agencies, other local agencies and subcommittees Mayor Pro Tem, John G Gaines was appointed the Delegate to the South Bay Cities Council of Governments and the remaining Council Members were appointed as Alternates In order to comply with the requirements of the SBCCOG Joint Powers Authority agreement and Bylaws, the appointments of one delegate and one alternate to the SBCCOG had to be by resolution On July 20, 2004, a resolution was passed appointing John G Gaines the delegate to the SBCCOG and Mayor Kelly McDowell, the alternate Mayor Pro Tern John Gaines is stepping down as delegate to the SBCCOG Mayor Kelly McDowell will continue to serve as alternate A new delegate must be appointed ATTACHED SUPPORTING DOCUMENTS: Resolution FISCAL IMPACT: Operating Budget- Amount Requested: Account Number. Project Phase: Appropriation Required Yes No ORIGINATED: _ i DATE: 06/13/05 Ad- Mary Strenn, City Manager 19 -7 7A RESOLUTION NO A RESOLUTION APPOINTING ONE DELEGATE AND ONE ALTERNATE TO THE SOUTH BAY CITIES COUNCIL OF GOVERNMENTS The City Council of the city of El Segundo resolves as follows SECTION 1 The City Council finds and declares as follows A El Segundo is a member of the South Bay Cities Council of Governments ( SBCCOG) B Pursuant to the SBCCOG By -laws and Joint Powers Agreement, the City Council may appoint an elected official to the SBCCOG Governing Board and alternate for the elected official SECTION 2. is appointed to serve on the SBCCOG Governing Board as the City's representative SECTION 3- Mayor Kelly McDowell, appointed as the City's alternate representative on July 20, 2004, remains as alternate SECTION 4 The individuals appointed by this Resolution are authorized to represent the City while acting as SBCCOG representatives Such authority includes the power to vote for the City on matters presented to the SBCCOG Governing Board These representatives are directed to keep the City Council regularly informed regarding SBCCOG proceedings SECTION 5 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED this 21st day of June, 2005. Kelly McDowell, Mayor -7-13 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five, that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 21St day of June 2005, and the same was so passed and adopted by the following roll call vote AYES NOES - ABSENT: ABSTAIN NOT PARTICIPATING ATTEST Cindy Mortesen, City Clerk Mark D RM. Karl H Berge(, #ssistant City Attorney -77 G EL SEGUNDO CITY COUNCIL MEETING DATE. June 21, 2005 AGENDA ITEM STATEMENT AGENDA HEADING Council Reports — Mayor McDowell Consideration and possible action to support AB 556 (Gordon) which seeks to codify regulations regarding airport noise standards and procedures for obtaining and renewing airport noise variances RECOMMENDED COUNCIL ACTION: 1) Approve attached list of proposed amendments to the bill and authorize the Mayor to send a letter supporting the amended version of AB 556, 2) Alternatively, discuss and take other action related to this Item BACKGROUND & DISCUSSION: AB 556 (Gordon) seeks to stop Los Angeles International Airport ( "LAX ") from requiring avigation easements as a condition to receiving sound insulation, strengthen protections offered by noise variance permits and codify certain Caltrans guidelines regarding the issuance of noise variance permits at LAX. Certain provisions of the bill are still being modified by the Assemblyman's staff in coordination with the City's airport attorneys Accordingly, I recommend that the City Council support the amended version of the bill, including the recommendations outlined in bold text, and authorize working with the author's staff in requesting formal amendments to the bill. ATTACHED SUPPORTING DOCUMENTS: Text copy of AB 556 with bold text comments and amendments FISCAL IMPACT: NIA Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: —yes _ No 20 BILL NUMBER AB 556 INTRODUCED BY Assembly Member Gordon An act to add Article 6 (commencing with Section 21691) to Chapter 4 of Part 1 of Division 9 of the Public Utilities Code, relating to aeronautics THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS SECTION 1 Article 6 (commencing with Section 21691) is added to Chapter 4 of Part 1 of Division 9 of the Public Utilities Code , to read. Article 6. Los Angeles International Airport Noise Standards Compliance 21691. (a) It is the intent of the Legislature that this article supplement, exclusively for the Los Angeles International Airport, the noise standards established by the department pursuant to Section 21669 (b) For purposes of this article, the following terms have the following meanings: (1) "Airport" means the Los Angeles International Airport (2) "Daily community noise equivalent level" means the noise equivalent level, measured in decibels, that represents the average daytime noise level during a 24 -hour day, adjusted to an equivalent level to account for the lower tolerance of people to noise during evening and nighttime periods relative to the daytime period The community noise equivalent level is to be calculated from the hourly noise levels using the formula adopted in Section 5001 of Title 21 of the California Code of Regulations. (3) "Department" means the Department of Transportation (4) "Department of Airports" means the Department of Airports, City of Los Angeles. (5) "Incompatible land uses" means a land use that is for any of the following purposes. (A) Residences, including single - family detached dwellings, multifamily dwellings, high -rise apartments or condominiums, modular housing, and mobilehomes, unless one of the following conditions exists- (i) Pr-+h-tv� An avigation easement for aircraft noise has been acquired by the Department of Airports The Department of Airports shall not require residents to grant avigation easements as a condition of or in exchange for acoustic insulation The Department of Airports shall instead provide fair market value compensation for all avigation easements it acquires. (ii) The dwelling unit was in existence at the same location prior to January 1, 1989, and has adequate acoustic insulation to ensure an interior daily community noise equivalent level due to aircraft noise of 45 decibels or less in all habitable rooms However, acoustic treatment alone does not convert residences having an exterior daily community noise equivalent level of 75 decibels or greater due to aircraft noise to a compatible land use if the residence has an exterior normally occupiable private habitable area such as a backyard, patio, or balcony. j J Page 1 of 5 (iii) The residence is a high -rise apartment or condominium having an interior daily community noise equivalent level of 45 decibels or less in all habitable rooms due to aircraft noise, and an air circulation or air - conditioning system as appropriate (1V) The Department .•F i.iperts has .faade a g.enu±ne ..FFerF as ..aka a-b±!±t3t plans and appEaprate -zlaws and =equlatiens, to part ±n the p regr...ft — (v) The residence is owned by the Department of Airports (B) Public and private schools of standard construction for which a man avigation easement for noise has not been acquired by the Department of Airports, or that do not have adequate acoustic performance to ensure an interior daily community noise equivalent level of 45 decibels or less in all classrooms due to aircraft noise The Department of Airports shall not require schools to grant avigation easements as a condition of or in exchange for acoustic insulation The Department of Airports shall instead provide fair market value compensation for all avigation easements it acquires. (C) Hospitals and convalescent homes for which man avigation easement for noise has not been acquired by the Department of Airports, or that do not have adequate acoustic performance to provide an interior daily community noise equivalent level of 45 decibels or less due to aircraft noise in all rooms used for patient care The Department of Airports shall not require hospitals and convalescent homes to grant avigation easements as a condition of or in exchange for acoustic insulation The Department of Airports shall instead provide fair market value compensation for all avigation easements it acquires (D) Churches, synagogues, temples, and other places of worship for which a a4�renan avigation easement for noise has not been acquired by the Department of Airports, or that do not have adequate acoustic performance to ensure an interior daily community noise equivalent level of 45 decibels or less due to aircraft noise The Department of Airports shall not require churches, synagogues, temples, and other places of worship to grant avigation easements as a condition of or in exchange for acoustic insulation. The Department of Airports shall instead provide fair market value compensation for all avigation easements it acquires (6) "Local government agency" means a county, city, whether general law or chartered, city and county, town, municipal corporation, a district of any kind, including a school district, or any other local or regional political subdivision, or any department, division, bureau, office, board, commission, or other agency of any of the foregoing (7) "Noise impact area" means those portions of the areas contiguous to an airport that are subjected to a daily average noise level of more than 65 decibels resulting from aircraft, as measured on the community noise equivalent level, and has incompatible land uses within the noise impact area boundary (8) "Norse impact area boundary" is the locus of points around an airport for which the annual daily community noise equivalent level is equal to 65 dB CNELthe - -a - `abl • shed ; moo [Question: in the interest of clarity, would it be Page 2 of 5 possible to make similar changes throughout the bill so that it refers to the actual standard set by the department rather than the department's regulations? Also, let's discuss whether it would be possible to add a single event noise standard for incompatibility ] (9) "Noise level" means the amount of noise, as measured in decibels, of an A- weighted sound pressure level, measured using the slow dynamic characteristic for sound level meters specified in the American National Standard Specification for Sound Level Meters (ANSI S1 4 -1983 as revised by ANSI S1 4A -1985) (10) "Noise standards established by the department pursuant to Section 21669" means the airport noise standards adopted by the department in Section 5012 of Title 21 of the California Code of Regulations in effect on January 1, 2006 21691 2 The Department of Airports shall not operate the airport if the airport has a noise impact area, unless the Department of Airports has applied for and received a variance in accordance with Section 21691 4. [Note this provision could be interpreted as being inconsistent with section 21691 8, below] 21691 4 (a) The Department of Airports shall request a variance for any noise impact area, for a period not exceeding three years as set forth in this section. (b) The procedures for requesting the variance are as follows (1) The Department of Airports shall apply to the department for a variance (2) An application for a variance shall be made upon a form that the department shall make available (3) The application shall set forth the reasons that support the necessity of a variance. The application shall state the date by which the Department of Airports expects to achieve compliance with the requirement that there not be a noise impact area. The application shall set forth an incremental schedule of noise impact area reductions for the intervening period (c) The department shall withhold its final determination with regard to an application for a variance to provide adequate time for notice to, and review and comment by, the general public, landowners, residents, interested groups, local governments, and other public agencies within the noise impact area of the airport (d) In granting any variance, the department shall be guided by the underlying policy that if the existing airport has a noise impact area the Department of Airports be required to develop and implement programs to reduce the noise impact area of the airport to an acceptable degree, in an orderly manner, over a reasonable period of time (e) The department may grant a variance if it determines that to do so would be in the public interest. In weighing the public interest, the department's considerations include, but are not limited to, all of the following (1) The economic and technological feasibility of complying with the noise standards set by regulation. (2) The noise impact if the variance is granted (3) The value to the public of the services for which the variance is sought. (4) Whether the Department of Airports is taking good faith measures to the best of its ability to achieve the noise standards established by the department pursuant to Section 21669 Page 3 of 5 �; 8 l (5) Whether the Department of Airports has complied with the terms of the most recent variance granted by the department. (f) The department, in granting a variance, may impose reasonable conditions to achieve the purposes of Section 21669, as implemented by Chapter 6 (commencing with Section 5000) of Division 2.5 of Title 21 of the California Code of Regulations, in effect on January 1, 2006 21691 6 (a) On its own motion, upon the request of a person residing or owning property within a noise impact area, or upon the request of a local government agency whose geographical 3urisdiction is within a noise impact area, the department shall hold a public hearing in accordance with the Administrative Procedure Act (Chapter 5(commencing with Section 11500) of Part 1 of Division 3 of Title 2 of the Government Code) on the application for a variance [Note some people living outside of the 65 CNEL contour consider themselves to be noise impacted and are currently eligible for sound insulation Under this provision, they would not be eligible to request a hearing Is that the intent of the bi1191 (b) Upon establishment of a feee±pt of "^^ net±ee of hearing date pursuant to subdivision (a), the Department of Airports shall mail notice of the hearing to landowners, residents, interested groups, local governments, and other public agencies within, or otherwise associated with, the noise impact area of the airport for which the variance is sought The Department of Airports shall also publish notice of a hearing in at least one newspaper of general circulation that serves subscribers in the area in which both the airport and the noise impact area are located The notice shall include, but is not limited to, the information specified in Section 65094 of the Government Code (c) (1) The Los Angeles County Board of Supervisors may declare the airport to have a noise problem, by the adoption of a resolution to that effect and forwarding the resolution to the department In making the determination that the airport has a noise problem, the Los Angeles County Board of Supervisors shall do all of the following [Note LA County has already declared LAX to have a noise problem — this language could be interpreted as requiring another such determination ] (A) Review relevant information, including the record of complaints made about aircraft related noise and litigation filed by residents of the area regarding airport related noise (B) Investigate the existence of a noise impact area (C) Coordinate with and give due consideration to the recommendations of the county regional planning commission acting pursuant to Section 21670 2 (2) The Los Angeles County Board of Supervisors or its authorized designee may require the Department of Airports, upon finding that a noise problem exists, to establish a program of noise monitoring pursuant to standards and procedures established by the department in regulation (d) The failure of any person or entity to receive notice pursuant to this section or pursuant to procedures established by the department does not constitute grounds for any court to invalidate an action of the department for which notice was given in accordance with this section. (e) The Department of Airports shall make the variance application and related documents available for public review and comment Any r �n Page 4 of 5 person may obtain from the department information on a pending request for a variance. 21691 8 If the department has granted a variance and the Department of Airports determines that it cannot within the term of that existing variance achieve compliance with Section 5012 of Title 21 of the California Code of Regulations, in effect on January 1, 2006, the Department of Airports shall request a new variance at least 30 days before the termination date of the existing variance A variance requested pursuant to this section is subject to Sections 21691 4 and 21691 6 If the Department of Airports makes a timely application pursuant to this section, the existing variance shall continue in effect until the department acts on that application SEC. 2. The Legislature finds and declares that, because of the unique circumstances applicable only to the Los Angeles International Airport, and the need to provide more timely relief to homeowners and other property owners from harmful noise and adverse impacts associated with airport operations, a statute of general applicability cannot be enacted within the meaning of subdivision (b) of Section 16 of Article IV of the California Constitution Therefore, this special statute is necessary SEC 3 No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution. P \ELSEGUN \MAT1 \AB556 \AB556 (El Segundo proposed changes) doc Page 5 of 5 ()8'?