2005 JUN 07 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 7, 2005 — 5:00 P.M.
Next Resolution # 4424
Next Ordinance # 1385
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt sue) for the purposes of confernng with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation, andlor discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor Negotiators, as follows
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CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 5
matters
1 City of El Segundo v City of Los Angeles, et al , LASC No BS094279
2 Re Variance Application of City of Los Angeles, Department of Airports for Los Angeles International Airports,
Department of Transportation, State of California, Case No 2009060244
3 City of El Segundo v 2221 Park Place, LASC Case No SC319034
4 City of El Segundo v CTF2 Alaska, LASC Case No BC319033
5 Yeaton v City of El Segundo, LASC Case No BS096351
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public
statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -1- matter
Labor Negotiator Jeff Stewart
Unrepresented Employees All Unrepresented City Employees (All City Employees that are not members of
collective bargaining units)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS
SPECIAL MATTERS — 6:00 P.M. (Approximate)
Interview of candidates for City Boards, Committees and Commission regarding Recreation & Parks Commission,
Library Board of Trustees, Planning Commission, Senior Citizen Housing Corporation Board, Investment Advisory
Committee, and LAX Airport Area Advisory Committee, and potential appointment of members to the Boards,
Committees and Commissions Interview will commence at approximately 6 00 p m and will be held in the West
Conference Room and are open to the public
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 7, 2005 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — City Clerk Cindy Mortesen
PLEDGE OF ALLEGIANCE — Council Member Eric Busch
Next Resolution # 4424
Next Ordinance # 1385
J .�
PRESENTATIONS -
(a) Proclamation in recognition of the honor bestowed upon the City for the third time by The
National Arbor Day Foundation and proclaiming June 7, 2005 as TREE CITY USA
(b) Presentation by Dina Cramer, Public Information Manager, El Segundo Library, to the City
Council, regarding the Author Fair Program, on Sunday, June 12, 2005 from 12 45 p.m to
500pm
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
Recommendation - Approval
B. SPECIAL ORDERS OF BUSINESS
1, Consideration and possible action regarding a public hearing relating to the
refinancing by the California Municipal Finance Authority ( "CMFA ") of Chevron
pollution control bonds; and consideration and possible action on a resolution in
connection therewith. (Fiscal Impact: None)
Recommendation (1) Open and conduct the noticed public hearing with respect to the
proposed issuance of pollution control bonds by CMFA to refinance pollution control
facilities at Chevron refinery In El Segundo, (2) Adopt a Resolution approving the
Issuance by CMFA of its Pollution Control Revenue Refunding Bonds (Chevron U S A
Inc Project), Series 2005, for the purpose of refinancing debt Issued to finance the
acquisition of pollution control facilities located at the Chevron Refinery In El Segundo,
(3) Alternatively, discuss and take other action related to this Item
11 `i
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding a presentation of the Smoky Hollow
Specific Plan Study Draft Report by the University of California -Irvine (UCI)
Department of Policy, Planning and Design Graduate School Program. (Fiscal
Impact: None)
Recommendation — (1) Receive and file, (2) Alternatively, discuss and take other actions
related to this item
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3. Consideration and possible action regarding the announcement of the
appointments of candidates to the following Committees, Commissions and
Boards (GCBs): Recreation & Parks Commission; Library Board of Trustees;
Planning Commission; Senior Citizen Housing Corporation Board; Investment
Advisory Committee, and the appointment of a representative to the Los Angeles
International Airport Area Advisory Committee.
Recommendation — (1) Announce if interviews are to be continued to June 21, 2005, (2)
Announce the appointees to the CCBs, if any, including LAX Area Advisory Committee,
and terms of office, (3) Announce that recruitment continues for positions on remaining
CCBs El Segundo Community Cable Advisory Committee and Capital Improvement
Program Advisory Committee and interviews will be scheduled for October or November,
2005, (4) Alternatively, discuss and take other action related to this item
4. Consideration and possible action to receive the Annual Report of the Capital
Improvement Program Advisory Committee (CIPAC) and an oral presentation by
CIPAC Chairman, Mr. Mike Rotolo. (Fiscal Impact: None)
Recommendation — (1) Receive and file the Annual Report of CIPAC, (2) Receive the
oral presentation, (3) Alternatively, discuss and take other action related to this item
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business
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5. Warrant Numbers 2547361 to 2547692 on Register No. 16 in the total amount of
$1,191,785.71 and Wire Transfers from 516/2005 through 512612005 in the total
amount of $1,772,908.64.
Recommendation — Approve Warrant Demand Register and authorize staff to release
Ratify Payroll and Employee Benefit checks, checks released early due to contracts or
agreement; emergency disbursements and /or adjustments, and wire transfers
6. City Council Meeting Minutes of May 17, 2005.
Recommendation — Approval
7. Consideration and possible action regarding the appointment of Mayor McDowell
to the Executive Board of the Los Angeles County Economic Development
Corporation (LAEDC).
Recommendation- (1) Approve the appointment of Mayor McDowell to the Executive
Committee of the LAEDC, (2) Alternatively, discuss and take other action related to this
item
8. Consideration and possible action regarding the approval of the examination plan
for the Personnel Merit System job classification of Community Cable Program
Recommendation — (1) Approve the Examination Plan, (2) Alternatively, discuss and
take other action related to this item
9. Consideration and possible action to approve an employment agreement with
Jack Wayt for the position of Police Chief effective July 1, 2005.
Recommendation — (1) Authorize the City Manager to execute the attached agreement,
(2) Alternatively, discuss and take other action related to this item.
10. Consideration and possible action to approve a Standard Agreement with Federal
Signal Controls in the amount of $221,400 for the installation of a Supervisory
Control and Data Acquisition (SCADA) System for surveillance and control of the
City's Water, Wastewater and Storm Drain Systems at 400 Lomita Street -
Approved Capital Improvement Program. (Fiscal Impact: $250,000).
Recommendation — (1) Approve the standard agreement with Federal Signal Controls in
the amount of $221,400, (2) Approve a contingency in the amount of $28,600 for said
contract, (3) Authorize the City Manager to execute the agreement on behalf of the City,
(4) Alternatively, discuss and take other action related to this item
6 U U
11. Consideration and possible action regarding award of a contract to Advanced
Environmental Services, Inc. in the amount of $53,669.13 for the Phase 11
Underground Fuel Storage System Repairs — Project No. PW 05 -09 at the Public
Works Maintenance Facility located at 150 Illinois Street. (Fiscal Impact:
Recommendation — (1) Award a construction contract to the lowest bidder, Advanced
Environmental Services, Inc in the amount of $53,66913, (2) Authorize a 10%
contingency in the amount of $5,366 91 for said contract, (3) Authorize the City Manager
to execute the contract on behalf of the City, (4) Alternatively, discuss and take other
action related to this item
12. Consideration and possible action regarding award of contract to Ford, Inc. in the
amount of $99,900 for the Urho Saari Swim Stadium (aka El Segundo Plunge
Aquatic Facility) Steel Roof Truss Repair located at 219 West Mariposa Avenue —
Project No. PW 05 -01. (Fiscal Impact: $109,890)
Recommendation — (1) Award a contract to the lowest bidder, Ford, Inc in the amount of
$99,900, (2) Authorize a 10% contingency in the amount of $9,990 for said contract, (3)
Authorize the City Manager to execute the contract on behalf of the City, (4)
Alternatively, discuss and take other action related to this item
13. Consideration and possible action regarding the award of a contract to Belaire-
West Landscape, Inc. for the re- grading and enlargement of tee surfaces and
replacement of tee boxes at the Lakes Golf Course. (Fiscal Impact: $88,000)
Recommendation (1) Award the contract to Belaire -West Landscape, Inc, (2) Authorize
the City Manager to execute the Public Works contract for the project, (3) Alternatively,
discuss and take other action related to this item
14. Consideration and possible action to waive the formal bidding process related to
the equipping of the Police Department Incident Command Vehicle. Total cost is
approximately $37,205 using monies awarded through Urban Area Security
Initiative (UASI) federal grants. The Police Department was awarded $119,485 for
FY 2004.
Recommendation (1) Pursuant to EI Segundo Municipal Code Sec 1 -7 -10, waive the
bidding process, piggybacking on a City of San Diego award to Thunderworks Mobile
Engineering Technology, for the building and equipping of the Incident Command
Vehicle - $37,205, (2) Alternatively, discuss and take other action related to this item
7 0 7
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
15. Consideration and possible action to authorize staff to solicit proposals from
qualified consulting firms to provide Hyperion Wastewater Treatment Plant
mitigation monitoring services and review the Draft Environmental Impact Report
(DEIR) for the City of Los Angeles' Integrated Resources Plan (IRP) due out
Recommendation — (1) Authorize staff to solicit proposals from qualified consultants to
provide mitigation monitoring services and review of the IRP and DEIR, (2) Alternatively,
discuss and take other action related to this item
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
REPORTS —CITY CLERK — NONE
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides —
16. Consideration and possible action regarding the City's position on AB 359
(Gordon), a bill seeking to establish a pilot program to allow an off -leash dog
policy at Dockweiler State Beach.
Recommendation — (1) Should the Council choose to take a position on this bill,
authorize staff to develop the appropriate correspondence for Council signature, (2)
Alternatively, discuss and take other action related to this item
Council Member Busch —
Council Member Jacobson —
Mayor Pro Tern Gaines —
Mayor McDowell —
Q �
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves pnor to
addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The
Council will respond to comments after Public Communications is closed
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED rr
DATE �P �,! �S
TIME of . 'Tr ,o > -
NAME
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r o 1 a m att nn Cap of (el *eguubo> Cattforma
WHEREAS, "Tree City USA" is a program sponsored by The National Arbor Day Foundation in
cooperation with the National Association of State Foresters and the USDA Forest
Service,
WHEREAS, The four standards to become a Tree City USA are a tree board or department, a tree care
ordinance, a comprehensive community forestry program, and an Arbor Day observance;
WHEREAS, El Segundo has met all four standards and for the third year has been named a Tree City
USA by the National Arbor Day Foundation to honor El Segundo's commitment to our
community forest;
WHEREAS, This year's record number of Tree City USA communities shows a growing level of
dedication and care for our urban forests and shows that the people of El Segundo value
trees for the beauty, grace, comfort and practical blessings they bring such as, cleaning the
air, conserving soil and water, and reducing heating and cooling costs by moderating
temperatures,
WHEREAS, Tree City USA honors the City of El Segundo and Tree Musketeers, an El Segundo
organization made up of youth of all ages and adults who are working hard to ensure a
greener, healthier tomorrow for us all.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, do hereby proclaim June 7, 2005 as TREE CITY USA in El Segundo, in celebration and
recognition of the honor bestowed upon the City for the third time by The National Arbor Day
Foundation
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EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING- Special Orders of Business
AGENDA DESCRIPTION,
Consideration and possible action regarding a public hearing relating to the refinancing by
the California Municipal Finance Authority ( "CMFA ") of Chevron pollution control bonds,
and consideration and possible action on a resolution in connection therewith (Fiscal
Impact $0 00)
COUNCIL ACTION*
(1) Open and conduct the noticed public hearing with respect to the proposed issuance
of pollution control bonds by CMFA to refinance pollution control facilities at
Chevron refinery in El Segundo
(2) Adopt a Resolution approving the issuance by CMFA of its Pollution Control
Revenue Refunding Bonds (Chevron U S A Inc Project), Series 2005, for the
purpose of refinancing debt issued to finance the acquisition of pollution control
facilities located at the Chevron refinery in El Segundo.
(3) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION
Chevron has previously borrowed the proceeds of Pollution Control Revenue Bonds to
finance pollution control facilities and has determined that it is financially beneficial to
refinance those bonds at this time Chevron has requested the City's assistance with the
refinancing process because applicable law requires certain actions by the local jurisdiction
in which the financed facilities are located (Continued on next page )
ATTACHED SUPPORTING DOCUMENTS
Draft Resolution
FISCAL IMPACT.
Operating Budget- $0
Amount Requested- $0
Account Number.
Project Phase
Appropriation Required. -Yes x No
ORIGINATED BY- / DATE L),512)10
Mark Hensley, City Attorney
REVIEWED BY DATE:
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1
Background and Discussion Continued
The first such action was for the City to become a member of CMFA At its meeting of May
17, 2005, the City Council considered and adopted a Resolution No 4423, approving,
authorizing and directing execution of a point powers agreement relating to the CMFA The
final actions requested of the City are to conduct the noticed public hearing relating to the
proposed bonds and to adopt a resolution authorizing CMFA to issue the Bonds Chevron
has agreed to pay all costs incurred by the City in connection with the bond issuance
Pollution Control Revenue Bonds — Pollution Control Revenue Bonds are a type of
bonds authorized under the Internal Revenue Code to provide tax - exempt financing to
private, for -profit companies to finance projects which provide for reduction or abatement of
pollution These type of bonds are usually issued by either one of the State of California
financing authorities or a point powers authority such as CMFA Pollution Control Revenue
Bonds are conduit obligations In other words, the issuer loans the proceeds of the bonds
to the nongovernmental borrower and the security for the bonds are the payments on the
loan from the nongovernmental borrower There is no pledge of the credit or taxing power
of the issuer and the issuer is not liable for making any payment due on the bonds from its
own funds
Local Agency Approval & Public Hearing Requirement — Section 147(f) of the Internal
Revenue Code requires that prior to the issuance of Pollution Control Revenue Bonds,
notice be published, a public hearing be conducted and the bond issuance be approved by
elected officials of the governmental jurisdiction in which the project is going to be located
The public hearing is referred to as a " TEFRA Hearing" because Section 147(f) was
originally enacted in the Tax Equity and Fiscal Responsibility Act of 1982, known as
TEFRA. Because the facilities are located within the jurisdiction of the City of El Segundo,
the City is the appropriate local agency to hold the necessary TEFRA Hearing and approve
the issuance of the bonds by adoption of a resolution
V1Y
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO APPROVING THE ISSUANCE OF THE CALIFORNIA
MUNICIPAL FINANCE AUTHORITY POLLUTION CONTROL REVENUE
REFUNDING BONDS (CHEVRON U S A INC PROJECT), SERIES 2005
IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED
$19,900,000 FOR THE PURPOSE OF REFINANCING DEBT ISSUED TO
FINANCE THE ACQUISITION OF POLLUTION CONTROL FACILITIES
AND CERTAIN OTHER MATTERS RELATING THERETO
WHEREAS, the California Municipal Finance Authority (the "Authority ") has been
requested by Chevron U S A Inc , a Pennsylvania corporation (the "Corporation "), to
issue its bonds (the "Bonds') to refund bonds issued to finance the acquisition,
construction and installation of those certain water pollution control facilities (the
"Facilities ") owned and operated by the Corporation and located within the City of El
Segundo, California (the "City "),
WHEREAS, pursuant to Section 147(f) of the Internal Revenue Code of 1986
(the "Code "), the issuance of the Bonds by the Authority must be approved by the City
because the Facilities are located within the territorial limits of the City; and
WHEREAS, the City Council of the City (the "City Council') is the elected
legislative body of the City and is one of the applicable elected representatives required
to approve the issuance of the Bonds under Section 147(f) of the Code, and
WHEREAS, the Authority has requested that the City Council approve the
issuance of the Bonds by the Authority in order to satisfy the public approval
requirement of Section 147(f) of the Code and the requirements of Section 9 of the
Amended and Restated Joint Exercise of Powers Agreement, dated as of June 1, 1988
(the "Agreement'), among certain local agencies, including the City,
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has,
following notice duly given, held a public hearing regarding the issuance of the Bonds,
and now desires to approve the issuance of the Bonds by the Authority,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of El
Segundo as follows
SECTION 1 The City Council hereby approves the issuance of the Bonds by the
Authority It is the purpose and intent of the City Council that this resolution constitute
approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section
147(f) of the Code by the applicable elected representative of the issuer of the Bonds
and the governmental unit having jurisdiction over the area in which the Facilities are
located, in accordance with said Section 147(f) and (b) Section 9 of the Agreement
SECTION 2 The Mayor, the City Manager, the City Clerk and all other proper officers
and officials of the City are hereby authorized and directed, jointly and severally, to do
any and all things and to execute and deliver any and all documents which they deem
necessary or advisable in order to carry out, give effect to and comply with the terms
and intent of this resolution and the financing transaction approved hereby
SECTION 3 This resolution shall take effect immediately upon its adoption
PASSED, APPROVED AND ADOPTED this 7th day of June 2005
KELLY MCDOWELL, MAYOR
ATTEST
CINDY MORTESEN, CITY CLERK
APPROVED AS TO FORM
MARK D HENS EY, CITY ATTORNEY
U10
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss
CITY OF EL SEGUNDO }
I, Cindy Mortesen, City Clerk of the City of El Segundo, do hereby certify that
the foregoing Resolution No was adopted at a regular meeting of the
City Council of the City of El Segundo held on June 7, 2005, by the following
vote
AYES- COUNCILMEMBERS
NOES COUNCILMEMBERS
ABSENT COUNCILMEMBERS
ABSTAIN- COUNCILMEMBERS
CINDY MORTESEN
CITY CLERK
EL SEGUNDO CITY COUNCIL MEETING DATE June 7, 2005
AGENDA ITEM STATEMENT AGENDAHEADING• Unfinished Business
AGENDA DESCRIPTION-
Consideration and possible action regarding a presentation of the Smoky Hollow Specific Plan
Study Draft Report by the University of California- Irvine (UCI) Department of Policy, Planning
and Design Graduate School Program (Fiscal Impact None)
COUNCIL ACTION
1 Receive and file, and /or,
2 Alternatively, discuss and take other actions related to this item
BACKGROUND & DISCUSSION-
The University of California - Irvine Department of Policy, Planning and Design's Graduate
School Program have conducted a study of the Smoky Hollow Specific Plan area The
preliminary findings and recommendations presented to the City Council by Professor Michael
Ruane and the graduate students from UCI may be utilized to update the Smoky Hollow
Specific Plan following environmental analysis as required by the California Environmental
Quality Act (CEQA)
Since 1994, the UCI Department of Policy, Planning and Design has conducted projects of this
sort to enable graduate students in the Urban and Regional Planning Masters Degree Program
the opportunity to analyze existing cities, downtowns and neighborhoods in Southern
California Over the years UCI students have studied communities ranging from Old Town
(Continued on next page )
ATTACHED SUPPORTING DOCUMENTS:
1 Series of 13 Exhibits Regarding Community Needs and Assessment, Market Feasibility,
Infrastructure, and Design and Land Use Opportunities
FISCAL IMPACT: None
Operating Budget N/A
Amount Requested, N/A
Account Number: N/A
Project Phase, N/A
Appropriation Required- _ Yes X No
ORIGINATED BY- , DATE.
Sieimone Jugis, Director of Planning and Building Safety
REVIEWED BY- DATE.
MaAt i�cll_t y Manager
LI 13 0
STAFF REPORT June 7, 2005
Page 2
BACKGROUND & DISCUSSION: (cont.)
Tustin to new cities such as Aliso Viejo The graduate students conducting the study are
under the supervision of Michael Ruane, the instructor for the Urban Studio course at UCI's
Department of Policy, Planning and Design The students have divided into four teams each
with their own subject area The subject areas for the teams are urban design, infrastructure,
market feasibility, and community needs and assessment
The Smoky Hollow Specific Plan was adopted in 1985 Smoky Hollow is generally bounded by
El Segundo Boulevard on the South, Standard Street on the west, Holly and Grand Avenues
on the north, and Sepulveda Boulevard on the east The area includes about 123 acres and is
about 95% developed mostly as commercial and light industrial However, there area number
of single and multi -family dwellings with the majority within two blocks of Grand Avenue and
west of Kansas Street The majority of the buildings are one and two -story and generally more
than 20 years old The area has a number of factors constraining growth and redevelopment
of property including an existing floor area ratio (FAR) of 6 1, small lots under numerous
ownerships, a shortage of parking, and aging water and sewer lines
COMMUNITY INVOLVEMENT
Since the study began, Planning Division staff and the students have conducted a series of
meetings and provided opportunity for community input with extensive advertising and mailing
to property owners and tenants within the study area A meeting was held with the Economic
Development Advisory Council (EDAC) on March 16, 2005 for their input regarding the Smoky
Hollow Specific Plan area A community scopmg meeting was held on March 28, 2005 to
inform the public about the nature and purpose of the study and to receive input regarding the
community's vision and needs for the Smoky Hollow Specific Plan area The students
conducted written and verbal surveys for two consecutive weeks at the Farmer's Market on
April 7, 2004 and on April 14, 2004 The students have since conducted phone interviews with
property owners and extensive research and analysis, using the City's GIS mapping system
and a variety of data sources They have prepared preliminary findings and recommendations
which were presented for further input from the Economic Development Advisory Council
(EDAC) on May 11, 2005 The students conducted an open house meeting with the
community on May 16, 2005 that included graphic displays, handouts and individual
discussion followed by break -out sessions into small groups to discuss specific issues,
followed by small group presentations summarizing their discussions to the entire group of
attendees The preliminary findings and recommendations of the study were presented to the
Planning Commission on May 26, 2005 for input
STUDENT TEAMS
Community Needs Assessment Team
The Community Needs Assessment Team, who conducted 106 surveys at the Farmer's
Market, determined that 79% of those surveyed live in El Segundo, 82% of those surveyed
have visited the Smoky Hollow area, and 67% of those surveyed felt that Smoky Hollow needs
change
0i
STAFF REPORT June 7, 2005
BACKGROUND & DISCUSSION: (cont.)
Page 3
Market Feasibility Team
The Market Feasibility Team conducted research regarding market conditions regarding
housing, industrial /manufacturing, and specialty retail and the strengths and weaknesses of
each development type. The industrial /manufacturing land use vacancy rate in El Segundo
was only 2 5% in the second quarter of 2004, slightly less that the South Bay rate of 2 6% for
the same period and during a period in which California has been losing manufacturing
employment The Los Angeles region has been losing industrial space primarily to
housing /retail conversions Other notable facts include a trend in retail uses toward unique
specialty retail uses and less focus on large retail malls Additionally, El Segundo has an
imbalance between jobs and housing stock
Design Team
The Design Team has developed 5 opportunity sites (see attached "Smoky Hollow Opportunity
Areas" aerial graphic) that include both private property and public right -of -way improvements
that would help to provide an identity to the Smoky Hollow Specific Plan area The public
right -of -way improvements include signs and landscaping in the public right -of -way in two
locations- the median of the west leg of the intersection of El Segundo Boulevard and
Sepulveda Boulevard ( "Sepulveda Gateway "), and the intersection of Franklin Avenue and
Standard Street ( "Franklin Gateway "). The third opportunity site is a focused fagade
improvement area on Grand Avenue between Grand Avenue and Kansas Street The two
remaining opportunity sites are adjacent to each other The first area ( "Mixed- Use ") is
proposed for a change to mixed -use development for property on either side of Franklin
Avenue bounded by Penn and Sierra Streets The students are proposing mixed -use that
would potentially include retail on the ground floor with residential above or live /work
development. The second area ( "Alley Site ") is proposed for specialty retail uses and is
located on the block south of the "Mixed Use" area on Franklin Avenue and north of El
Segundo Boulevard between Penn and Sierra Streets The students studied successful
specialty retail districts in other cities, including Santa Monica's Bergamont Station and Solana
Beach's Cedros Design District, both of which capitalized on adaptive reuse of existing
warehouse and manufacturing buildings Santa Monica's Bergamont Station re -used industrial
buildings for fine art studios and framing shops. Solana Beach in San Diego County re -used
under - utilized manufacturing buildings fora design district that features interior design studios',
furniture, fine art, framing, ceramics, home furnishings, drapery, carpeting and similar shops,
specialty retail shops and restaurants Some of these uses are also associated with the actual
manufacture of the products on the same premises. The Design Team is also developing an
increased Floor Area Ratio as an incentive that would be linked to development at the
"Opportunity Sites" and /or permitted in cornunction with other development requirements
Infrastructure Team
The Infrastructure Team has assessed conditions for parking, sidewalks, roads, gutters,
sewers, storm drains, power lines, cable, fiber optics, water systems and schools and provided
data regarding maintaining the existing conditions as well as moderate changes to the Smoky
Hollow area that will include cost estimates and priontization of projects.
V4U
STAFF REPORT* June 7, 2005
BACKGROUND & DISCUSSION: (cont.)
Page 4
Students and staff will Incorporate any Council comments Into the Final Report Staff will
present the final report to EDAC and the Planning Commission for Input before returning to the
City Council in July /August 2005 for further direction on whether to proceed with a formal
planning process and environmental review of the findings and recommendations in the report
P \Planning & Building SafetyXIM \Smoky Hollow CC Report 060705 doc
L; 1
COMMUNITY NEEDS ASSESSMENT TEAM
The community needs assessment team has been responsible for identifying and
reporting the needs and interests of the El Segundo community with respect to the Smoky
Hollow area For this reason the team has been closely involved with the public
participation process In order to facilitate this process a number of approaches have
been taken, These include the following
• Attendance and review of comment at the March 28th Smoky Hollow
public meeting
• Compilation of data collected at two farmers markets as part of the
ongoing public participation and education efforts (The results of these
surveys are presented below)
• Attendance at EDAC meetings
• Development and implementation of an Open House for the Smoky
Hollow project on May 16th
SMOKEY HOLLOW SURVEY RESULTS (Farmers Market)
Demographics
% Surveyed who live in El Segundo
79
Average length of residency (in yrs)
13
• Surveyed married / partner
67
• Surveyed with Children
38
General Smokey Hollow
• Surveyed who have visited S H
82
• Surveyed who feel S H needs change
67
If SH Needs Change Which Areas Are Most In Need of Change?
Other
Most
Recreation
Retail
Industrial
Residential
Least
Which Areas Are Most In Need of Improvement?
Other
Most
Housing
Parks / Recreation
Parking
Traffic
jl
Librar
Least
Addrtwnai Question
% Surveyed who want more in-city services
72
** 106 Total Surveys
Results from the recent May 16'x' Open House are still being compiled and will be
presented Thursday along with a more complete review and analysis of the public
involvement process
023
El Segundo Development Market Overview
Development Type Overview
Strengths
Housing
- South Bay housing market is hot
- Location
- Home sellers in El Segundo receive
- Small town feel
offers above listed price
- Good school system
- Average home prices are $775-
- One of the last areas for housing
899,000
- El Segundo's housing stock is mainly
Weaknesses
single -family owner occupied
- Lack of a Jobs /housing balance
- Jobs /housing balance
- Infrastructure (small lots, parking)
- Noise concerns
- Incompatibility of uses
Development Type
Overview
Strengths
Industrial/
- Industrial vacancy rate in South Bay
- Located close to LAX, and the ports
Manufacturing
in 04'04 was 2 6%
of LA and Long Beach
- Industrial vacancy in El Segundo
- Provides a buffer /transition from
2 5 % in Q2'04
refinery to retail /housing
- International trade up
- Large labor pool
- LA area losing industrial space to
Weaknesses
housing /retail conversions
- California has been losing
- High costs, lobs /housing imbalance
manufacturing employment
- Aging facilities
Development Type
Overview
Strengths
Specialty Retail
- Los Angeles retail trend Specialty
- Compatible with existing industrial
retail on the rise
use and architecture
- Retail malls remain vital, but
- Avoids repetition /competition with
"Dinosaurs"
existing retail establishments
- Increasing focus on new and unique
- Create a unique, functional and
retail styles
memorable environment
Weaknesses
- Decreases industrial opportunities
0 24
Infrastructure Group Summary of Intent
For our portion of the study, we are assessing the status of infrastructure in the S H area
This includes
• Sidewalks
• Roads
• Parking
• Power lines
• Cable
• Gutters
• Sewers
• Storm drains
• Fiber optics
• Schools
• Water
Our discussion will be phased into three parts The first will be a review of what
improvements need to be done in order to maintain the status quo. Projects will be
prioritized according to need, and cost estimates will be provided.
The second part will also provide prioritized projects and cost estimates assuming
moderate change to the land uses, e.g addition of housing units or the addition of stones
to existing buildings The change scenario will be compatible with suggestions from
Design and Market Feasibility groups
The final portion will be a "menu" of items and suggestions Cost estimates, for example,
of replacing all the sidewalks in the area to ADA compliance, which could be done
regardless of whether land uses are altered Suggestions will also be compatible with
Design and Market Feasibility for ways to improve overall aesthetics etc This section
will also hold recommendations for potential programs that may assist in improvements,
such as a SH Business Association
02
"Where the `Walkable' Sidewalk Ends"
and Other Smoky Hollow Infrastructure Improvements
The infrastructure team is looking at the overall condition of community infrastructure in
the Smoky Hollow Area To better assess the potential implications for the city, the
infrastructure impacts of three development scenarios will be assessed
(1) Maintaining the status quo (i e no change),
(2) Limited development in the Smoky Hollow area, and
(3) Mayor land use conversion in the Smoky Hollow area.
Infrastructure includes amenities such as
• Sewer systems
• Stormwater conveyance systems
• Water conveyance systems
• Pavement and sidewalks
• Landscaping
• Electric lines
• Fiberoptic lines
The Infrastructure Team will show where the existing infrastructure is located throughout
the project area and will identify where known deficiencies exist For instance, sewer
and water conveyance systems were installed in the 1920s and many segments require
significant maintenance or upgrades to even maintain the status quo development
scenario
Mission- What the infrastructure team is trying to show is that with or without
redevelopment of the Smoky Hollow area, significant investment will be required to
maintain the existing infrastructure of the area, let alone expand infrastructure to
accommodate new growth
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Design Team Status
Introduction
Thus far, the Design has chosen to create design guidelines for five "opportunity sites"
inside the Smoky Hollow Community Design guidelines are an urban planning and
design tool that local communities can use to encourage rehabilitation and enhancement
of older areas For Smoky Hollow, the design guidelines are intended to aid the city,
community, building owners, tenants, architects and contractors to achieve a
comprehensive, aesthetic, and functional community The business and industry within
Smoky Hollow serves as a valuable asset to El Segundo, while the architecture provides
great potential to enhance community aesthetics These design guidelines are intended to
illustrate key community features and promote strong cohesive design principles This
will attract investment and enhance economic activity by encouraging high quality
comprehensive design
The design guidelines for the Smoky Hollow community were focused on five
opportunity sites These opportunity sites were designated based on location, existing
character, and design potential Not only do these sites have high visibility within the
community, but they also serve as examples for future development as they address each
sub - distract type within the community Consequently, each site category sets a
precedent for future development and their design elements
The goals for the project include but are not limited to the following
• Identify the character - defining features that contribute to the scale, patterns, streetscape,
architectural, historic, and urban character Smoky Hollow,
• Recommend exterior maintenance, cleaning, and rehabilitation techniques for the varying
architectural materials and features within the study area,
• Promote the sensitive use and placement of well - designed and crafted signage to
complement the unique historic character of commercial and industrial areas in Smoky
Hollow,
• Illustrate ways in which historic building additions can be designed to contribute, rather
than detract, from the existing character of the area,
• Recommend approaches for in -fill construction that achieve design solutions compatible
with the architectural context, and
• Respect the varying activities and goals that have shaped the development of Smoky
Hollow when making design recommendations
• Phase work, allowing investment in certain projects each year
o For example, one could improve storefronts in the first phase, complete facade
cleaning and repairs in the second phase, conduct a window survey and make
repairs during the third phase, and perform roof work as the fourth phase
• Maintain side and rear facades of buildings that contribute to the character of Smoky
Hollow Continue the tradition of painted murals on these facades
• Masonry and brick is the most prevalent building material in Smoky Hollow and should
be carefully maintained and restored
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EL SEGUNDO CITY COUNCIL MEETING DATE- June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING. COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION- Consideration and possible action regarding the announcement of the
appointments of candidates to the following Committees, Commissions and Boards (GCBs)
Recreation & Parks Commission, Library Board of Trustees, Planning Commission, Senior Citizen
Housing Corporation Board, Investment Advisory Committee, and the appointment of a
representative to the Los Angeles International Airport Area Advisory Committee
RECOMMENDED COUNCIL ACTION:
(1) Announce if Interviews are to be continued to June 21, 2005,
(2) Announce the appointees to the CCBs, if any, including LAX Area Advisory Committee,
and terms of office,
(3) Announce that recruitment continues for positions on remaining CCBs El Segundo
Community Cable Advisory Committee and Capital Improvement Program Advisory
Committee and interviews will be scheduled for October or November, 2005,
(4) Alternatively, discuss and take other action related to this item,
BACKGROUND & DISCUSSION*
Committee /Commission & Board
Recreation & Parks Commission
Library Board of Trustees
Planning Commission
# of Openings
2
2
Senior Citizen Housing Corporation Bd 2
Investment Advisory Committee
LAX Airport Area Advisory Committee 1
ATTACHED SUPPORTING DOCUMENTS N/A
FISCAL IMPACT. N/A
A000intee(s)
Term Exoire(s):
05/30/09
05/30/09
06/30/09
06/30/09
06/30/09
06/30/09
06/30/09
08/30/09
no limdatons of term
ORIGINATED: n Date: May 23, 2005
is O Abreu, Executive Assistant
REVIEWED IfY. Date: May2 /, 2005
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE' .tune 7, 2005
AGENDA HEADING: Reports of Committees
Boards and Commissions
Consideration and possible action to receive the Annual Report of the Capital Improvement
Program Advisory Committee (CIPAC) and an oral presentation by CIPAC Chairman Mr Mike
Rotolo (Fiscal Impact = none)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Receive and file the Annual Report of CIPAC; (2) Receive the oral
presentation, and (3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
CIPAC is a committee appointed by City Council to evaluate and recommend projects to be
funded in the Capital Improvement Program CIPAC has solicited public input into this effort
and has completed its project evaluations The attached annual report presents the
recommendations of the Committee
ATTACHED SUPPORTING DOCUMENTS.
CIPAC Annual Report
FISCAL IMPACT:
Operating Budget. NA
Capital Improvement Program NA
Amount Requested. NA
Account Number NA
Project Phase NA
Appropriation Required. NA
ORIGINATED BY DATE
C r- 3, , c S —
Ste a Finton, City Engineer
REVIEWED BY DATE.
Mary S nn, City Manager
CIPAC Annual Report 2005 - 06 -07 -05
G1T Y O�
4
Capital Improvement Program
Advisory Committee
Chairman: Mike Rotolo
Vice- Chairman: Mike Dugan
Committee Members, Jason Aro
A.J. Paz
Don Brann
DATE: June 7, 2005
TO: Honorable Mayor and City Council Members
FROM: The Capital Improvement Program Advisory Committee (CIPAC)
SUBJECT: Capital Improvement Project Recommendations for FY 2005 -2006
.......................................... ...............................
CIPAC has completed its evaluation of capital improvement projects and
respectfully submits its recommendations for projects to be included in the FY 2005-
2006 Capital Improvement Program (CIP)
EXECUTIVE SUMMARY
Fourteen (14) projects worth a total of $1,942,000 were evaluated by CIPAC for
funding in FY 2005 -2006. It is projected that $2,215,000 will be available for the
CIP in FY 2005 -2006 CIPAC is pleased that funding will be sufficient to
recommend funding for all but one of the projects submitted
PUBLIC INPUT
In an effort to solicit public input, CIPAC advertised and conducted a Public
Workshop on May 11, 2005 in the City Council Chambers The Workshop was
taped then broadcast later on local cable During the Workshop, CIPAC presented
a summary of the projects submitted for consideration then evaluated the last
project to demonstrate the evaluation process No additional projects were
submitted by the public at the Workshop
1 of 6
tl ` i
CIPAC Annual Report
For FY 2005 -2006 CIP
FUNDING
The Committee understands that funding levels for the FY 2005 -2006 CIP are
expected to remain consistent with FY 2004 -2005 levels for General Fund and Gas
Tax as follows
General Fund $500,000
Gas Tax $300,000
Water and Sewer rate increases will be presented for Council consideration in July
2005 If approved, it is anticipated that Sewer and Water Enterprise Funds will be
allocated to the FY 2005 -2006 CIP in amounts consistent with the 2004
recommendations of the Water and Wastewater Rate Study Task Force as follows
Water Fund $832,000
Sewer Fund $583,000
Actual CIP funding levels will depend on final budget allocations adopted by the City
Council for FY 2005 -2006
PROJECT EVALUATIONS
Staff initially submitted fifteen (15) projects for evaluation by CIPAC Dunng CIPAC
evaluations, staff withdrew two projects and CIPAC added one resulting in a total of
fourteen (14) projects to be evaluated The estimated cost of the projects evaluated
is $1,942,000, which is significantly less than submittals in previous years It is
evident that staff demonstrated fiscal responsibility by submitting a limited number
of projects
CIPAC met on five occasions to discuss and evaluate projects Regular meetings
were held on April 13 and 21, and May 4 and 19, 2005, and a Public Workshop was
conducted on May 11, 2005 Staff from three City Departments - Public Works,
Fire, and Recreation and Parks made project presentations and furnished details
regarding the candidate projects
The following tables provide CIPAC's recommendations for FY 2005 -2006
2of6 01J 3
CIPAC Annual Report
For FY 2005 -2006 CIP
1 Fire Station 2 95 $250,000 $250,000
CIPAC Recommendation
Fire Station No 2 continues to be a priority to the community Over the years, Council has provided
funding increments for the station To date, Council has allocated $2,341,347 to the project which is
only $1,595,763 short of the estimated construction cost of $3,973,070
The land for the proposed fire station may be dedicated to the City in 2006 Council may wish to
consider other funding sources to fully fund the proposed station CIPAC recommends providing at least
a $250,000 increment for this project in FY 2005 -2006
2 Resurfacing (7) Tennis Courts and (1) 13 $40,000 $40,000
Basketball Court in Rec Park
CIPAC Recommendation
CIPAC considers it important to maintain the surfaces of these courts and, therefore, recommends full
funding
3 Main Street & Imperial Avenue 12 $50,000 $50,000
Irrigation Replacement
CIPAC Recommendation
This project compliments the recently completed Downtown Improvement Project by improving the Main
Street entrance to the City and is therefore recommended for funding by CIPAC
4 Recreation Park Electrical Phase 11 $98,000 $98,000
Three (3)
CIPAC Recommendation
CIPAC recommends funding the final phase of this multi -phase project
5 Recreation Park Racquetball Ct. g $50,000 $50,000
Refurbish
CIPAG Recommendation
CIPAC considers it important to maintain the surfaces of these courts and, therefore, recommends full
funding
3of6 f,J,r}
CIPAC Annual Report
For FY 2005 -2006 CIP
General Funds Continued
6 Storm Drain and Catch Basin g $12,000 $12,000
(Project partially funded with Gas Tax)
CIPAC Recommendation
CIPAC recognizes that this location is heavily traveled and should be well maintained CIPAC
recommends allocating $12,000 in General Funds and $16,000 in Gas Tax to build the storm drain If
$28,000 is not sufficient, additional funds should be allocated or, at the very least, the pavement should
be overlaid
F:7 Storm Station #17 Dry Weather g $15,000 $0
Diversion
CIPAC Recommendation
CIPAC understands that this project is included in a Storm Water Implementation Plan being developed
by agencies draining to the Santa Monica Bay It is recommended that this project be deferred until
completion of the Plan
Total General Funds $515,000 $500,000
8 Curb &Sidewalk Repav Citywide 15
!L$40,000
CIPAC Recommendation
CIPAC recommends funding this project to reduce trip and fall incidents
g Five -Year Street Reconstruction 10 $174,000 $174,000
Pro ram
CIPAC Recommendation
CIPAC considers it important to maintain our roadways and therefore recommends funding this project
10 Maple Avenue -Nash St Drainage 10 $50,000 $50000
Improvement. ,
CIPAC Recommendation
CIPAC recommends funding this project, however, it is recommended that a less expensive alternative
be considered The recommended funding will provide funds for design and possibly construction of a
less expensive alternative
4of6 ( 40
CIPAC Annual Report
For FY 2005 -2006 CIP
Gas Tax Funds Continued
11
Enhancement
Street and Imperial Entry g $20,000 $20,000
Enhancement
CIPAC Recommendation
A citizen proposed that CIPAC consider improving the entry sign at the intersection of Main Street and
Imperial Highway CIPAC considered this request and expanded the proposed project to include
improvement of the entire intersection due to its importance as a gateway to the City CIPAC
recommends proceeding with a concept study in FY 2005 -2006 to determine the scope and theme of
the project
Storm Drain and Catch Basin
6 (Pro /ect partially funded with General 9 $53,000 $16,000
Funds
CIPAC Recommendation
See recommendation discussed earlier in this report
Total Gas Tax $337,000 $300,000
14 Water Main Replacement — Annual g $600,000 $832,000
Program
CIPAC Recommendation
CIPAC supports maintaining the City's water system to provide residents and businesses reliable water
service CIPAC recommends funding this project in an amount greater than requested to permit more
water main replacement in FY 2005 -2006
Total Sewer Funds $600,000 $832,000
5of6 U 4 1
CIPAC Annual Report
For FY 2005 -2006 CIP
12 Sewer Main Repair (Annual Program) 12 $240,000 $333,000
CIPAC Recommendation
CIPAC supports maintaining the City's infrastructure in good condition and recommends funding this
project CIPAC recommends funding this project in an amount greater than requested to permit more
sewer main replacement in FY 2005 -2006
13 Sewer Lift Station Rehabditation 9 $250,000 $250,000
CIPAC Recommendation
CIPAC understands the importance of pump stations to the City's infrastructure and supports
maintaining them in good condition CIPAC recommends funding this project
Total Sewer Funds $490,000 $583,000
6of6 042
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
5/612005 THROUGH 5/2612005
Date
Payee
Amount
Description
5/6/05
Health Comp
5,02821
Weekly claims 4/29
5/9105
Cal PERS
293,140 90
PERS Health
5/10/05
Federal Reserve
150 00
Employee Savings Bonds EE
5110105
Federal Reserve
40000
Employee Savings Bonds 1
5/10!05
Cal PERS
215,472 50
PERS Retirement
5110/05
West Basin
720,412 35
H2O payment
5/12/05
Health Comp
1,29861
Weekly claims 5/6
5112/05
Lane Donovan Golf Partners
18,593 00
Golf Course Payroll Transfer
5/18/05
IRS
168,779 51
Federal Taxes
5118/05
Employment Development
33,237 70
State Taxes
5120/05
La Salle
43,725 00
ABAG monthly payment
5/23/05
Health Comp
16890
Weekly claims 5/13
5/24/05
Cal PERS
212,324 43
PERS Retirement
5/24/05
Federal Reserve
5000
Employee Savings Bonds EE
5/24/05
Federal Reserve
40000
Employee Savings Bonds 1
5125/05
Health Comp
3,94435
Weekly claims 5120
5125105
Lane Donovan Golf Partners
18,120 06
Golf Course Payroll Transfer
516 - 5/26105
Workers Comp Activity
37,663 12
SCRMA checks issued
DATE OF RATIFICATION: 6107105
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
1,772,908 64
S14(, o
Date
Date G
QS
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
1,772,908.64
, ,Y
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 17, 2005 — 5 00 P M
5 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 5 00 p m
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Present
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
SPECIAL ORDERS OF BUSINESS-
Consideration and possible action regarding appointment of City Manager, Mary Strenn and
Assistant City Manager, Jeff Stewart as Labor Negotiators with respect to Police Chief Jack
W ayt
MOVED by Mayor McDowell, SECONDED by Council Member Boulgandes to appoint City
Manager Mary Strenn and Assistant City Manager Jeff Stewart as Labor Negotiators with respect
to Police Chief Jack Wayt MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
City Attorney Mark Hensley announced that Council would be meeting in closed session pursuant
to items identified on the agenda and that the 54956 9(b) item is a threat of litigation regarding 916
Sheldon Street
CLOSED SESSION-
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation,
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators, as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 4
matters
1, City of El Segundo v City of Los Angeles, et al , LASC No BS094279
2 Re Variance Application of City of Los Angeles, Department of Airports for Los Angeles
International Airports, Department of Transportation, State of California, Case No
2009060244
3 City of El Segundo v 2221 Park Place, LASC Case No BC319034
4 City of El Segundo v CTF2 Alaska, LASC Case No. BC319033
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 1
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956 9(b): -1- potential case (no
further public statement Is required at this time); Initiation of litigation pursuant to Government
Code §54956 9(c): -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -2- matters
1 Labor Negotiator- Jeff Stewart
Unrepresented Employees All Unrepresented City Employees (All City Employees that are
not members of collective bargaining units)
2 Labor Negotiators: Mary Strenn and Jeff Stewart
Unrepresented Employee Police Chief Jack Wayt
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter
SPECIAL MATTERS — None
Council moved to open session at 6 50 p m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 2
0 4 (3
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 17, 2005 - 7 00 P M
7 00 P M SESSION
CALL TO ORDER — Mayor McDowell at 7.00 p m
INVOCATION — Pastor Jon Feldschau of El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern John Gaines
PRESENTATIONS —
(a) Council Member Carl Jacobson presented a Proclamation to commemorate the 10th
anniversary of the West Basin Water Recycling Facility on Friday, June 3, 2005
Representatives of West Basin Water, Director Ed Little and staff
(b) Council Member Mayor McDowell presented a Certificate of Commendation to Chris Powell,
representing El Segundo Rotary Club, for their $5,000 donation to the City of El Segundo for
sponsorship of the 2005 Annual Concerts in the Park series. It was noted that the Annual
Rotary Movie in the Park was scheduled for August 6, 2005 at Chevron Park
ROLL CALL
Mayor McDowell - Present
Mayor Pro Tern Gaines - Present
Council Member Boulgarides - Present
Council Member Busch - Present
Council Member Jacobson - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda The Council will respond to comments after
Public Communications is closed NONE
A PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Busch, SECONDED Council Member Jacobson to read all ordinances
and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE
5/0
B SPECIAL ORDERS OF BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 3
47
C UNFINISHED BUSINESS
1 Consideration and possible action regarding the presentation of Fiscal Year 2004 -2005
Midyear Financial Budget Review and approval of Fiscal Year 2005 -2006 Budget
Preparation Calendar
Bret Plumlee, Administrative Services Director, gave a report
It was noted for the record that the Tree Trimming budget, Crime Scene Investigator position and
Fire Department Run Short option were fully funded for FY 04/05 City Manager Mary Strenn also
reported on slurry seal needs for the east side of the City
Council directed staff to review pending unfunded current Fiscal Year budget items and report
back at the Strategic Planning Session scheduled for Friday, May 20, 2005
MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to
receive and file Fiscal Year 2004 -2005 Midyear Financial Budget Review and approve the Fiscal
Year 2005 -2006 Budget Preparation Calendar MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
Consideration and possible action regarding the setting of a date and time for interviewing
candidates to the following Committees, Commissions and Boards ( "GCBs "). Recreation and
Parks Commission, Library Board of Trustees, Planning Commission; Senior Citizen Housing
Corporation Board, Investment Advisory Committee, and the Los Angeles International Airport
Area Advisory Committee
Mary Strenn, City Manager, gave a report
MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to set the date for
interviews of candidates from 6 00 p m to 7 00 p m Tuesday, June 7, 2005 and continue to 6.00
p m , Tuesday, June 21, 2005, if necessary, extend expired terms of office until positions are filled;
and continue recruitment of candidates to the El Segundo Community Cable Advisory Committee
and Capital Improvement Program Advisory Committee, for positions which terms expires in
October and November, 2005 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 4
1048
3 Approved Warrant Numbers 2547129 to 2547360 on Register No. 15 in the total amount of
$561,424 21 and Wire Transfers from 4/22/2005 through 5/5/2005 in the total amount of
$492,330 84 Authorized staff to release Ratified Payroll and Employee Benefit checks,
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments; and wire transfers
4 PULLED BY MAYOR PRO TEM GAINES
5 Approved an Amendment to the Settlement Agreement between City of El Segundo and
Metalore, Inc regarding the temporary relocation of business operations during the Douglas
Street Gap Closure Project No PW 05 -06 (Fiscal Impact None) Authorized the City
Manager to execute Amendment No 3327 A on behalf of the City
6. Approved request by West Basin Municipal Water District for permission to install 34 inch by
60 inch banners on street light poles on Hughes Way, east of Sepulveda Boulevard, to
celebrate the 10th anniversary of the West Basin Water Recycling Plant contingent on
approval by Southern California Edison Company (SCE) for the use of the street light poles
(Fiscal Impact. None)
7 Approved License Agreement No 3479, in a form approved by the City Attorney, to ensure
that the building located at 422 Main Street removes and replaces the proposed windows on
the south facing wall with a fire - resistive wall if the City were to sell or develop the public
parking lot located adjacent to and directly south of the building (Fiscal Impact None)
8. Waived the formal bidding process and increase the existing purchase order with W W
Grainger, Inc to $25,000 for the purchase of materials and equipment needed for routine,
unscheduled maintenance and repair of City facilities, such as window glass, plumbing
supplies, electrical materials and paint The purchase order piggybacks the State of
California, Western States Contracting Alliance Master Agreement #6416 (Fiscal Impact.
None) Authorized the issuance of a change order
9 Accepted the $5,000 donation from El Segundo Rotary for full sponsorship of the 2005
annual Concert in the Park series and applied to the Recreation and Parks Department's
Concert in the Park Trust Fund for the sponsorship of the 2005 Annual Concert in the Park
series
10 Approved Agreement No 3480 for the Municipal Area Express (MAX) commuter bus
service (Fiscal Impact. $31,854 — yearly, and $95,562 — over three years) Authorized the
City Manager to execute the Agreement on behalf of the City
11 Approved holding the annual Volunteer Recognition at The Lakes of El Segundo on Friday,
July 29, 2005 and provide a free scramble golf tournament for volunteers (Fiscal Impact-
$650). Directed staff to organize a free golf tournament for volunteers on Friday, July 29,
2005 from 830 a m to 1230 p m Directed staff to proceed with the necessary planning of
the annual Volunteer Recognition at The Lakes of El Segundo
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 5
V �} 0
MOVED by Council Member Boulgandes, SECONDED by Council Member Jacobson to approve
Consent Agenda Item 3, 5, 6, 7, 8, 9, 10 and 11. MOTION PASSED BY UNANIMOUS VOICE
VOTE 5/0
CALL ITEMS FROM CONSENT AGENDA
4 City Council Meeting Minutes of May 3, 2005.
MOVED by Council Member Busch, SECONDED by Council Member Jacobson to approve the
City Council Meeting Minutes of May 3, 2005 MOTION PASSSED BY UNANIMOUS VOICE
VOTE 410. MAYOR PRO TEM GAINES ABSTAINING AS HE WAS ABSENT FROM THE
MEETING
F NEW BUSINESS
12. Consideration and possible action regarding joining the California Municipal Finance
Authority ( "CMFA "), a joint powers authority, for the purpose of enabling CMFA to refinance
Chevron pollution control bonds, and setting a public hearing in connection therewith
(Fiscal Impact None)
Mary Strenn, City Manager, gave a report
It was noted for the record that this placed no financial responsibility upon the City and no long
term commitment
MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to adopt
Resolution No 4423 approving, authorizing and directing execution of a point powers agreement
relating to CMFA and set a public hearing for the City Council meeting of June, 7, 2005, on the
issuance of bonds by CMFA for the purpose of loaning the proceeds to Chevron to refinance
pollution control facilities. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
13. Consideration and possible action to send a letter supporting passage of AB 1576 (Nunez)
seeking to eliminate impediments to the abilities of investor -owned utilities to enter into
direct power purchasing contracts with specified independent power producers (Fiscal
Impact None)
Mary Strenn, City Manager, gave a report
MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to authorize the
Mayor to send correspondence stating the City's support of AB 1576 MOTION PASSED BY
UNANIMOUS VOICE VOTE 510
G REPORTS — CITY MANAGER — Reported on the Douglas Street Gap Closure bid opening
held today and stated three bids were received
H REPORTS — CITY ATTORNEY — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 6
U 5 0
REPORTS —CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
K REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgandes — Reported on the upcoming Eiderfest, Saturday, May 21st, 11am to
2pm
Council Member Busch — Wished the best to all the participants in the upcoming Little League
playoffs Stated that the recent BRAC recommendations did not include the Los Angeles Air Force
Base Also stated that bracelets in support of the "National Brain Tumor Foundation" were
available, $1 00 donation requested, from Julia Abreu -Mason
Council Member Jacobson — NONE
Mayor Pro Tern Gaines — Reported on the recent Department of Homeland Security tours and
Homeland Security Grants Stated General Arnold's last day at the Los Angeles Air Force Base
would be this Friday Congratulated everyone involved in the successful Los Angeles Air Force
Base retention effort
Mayor McDowell —
14 Consideration and possible action to send a letter supporting locomotive and rail yard
emissions reduction and mitigation bills (AB 888, AB 1222 and SB 459), which seek to
mitigate emissions from railroads.
MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to authorize the
Mayor to send correspondence stating the City's support of AB 888, AB 1222 and SB 459
MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
15 Consideration and possible action regarding the formation of an ad -hoc subcommittee
consisting of two City Council Members to review and monitor proposed housing legislation
for the purposes of making potential recommendations to the Council to support or oppose
particular legislative item.
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to approve the
formation of an ad -hoc subcommittee to review and monitor housing legislation through January 1,
2006 and appoint Mayor McDowell and Council Member Boulgandes to the subcommittee
MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0
Mayor McDowell spoke regarding the successful Los Angeles Air Force Base retention effort and
thanked everyone for their support He also spoke regarding the recent State of the City address.
He congratulated Mayor Pro Tern Gaines on his daughter's recent wedding and Council Member
Jacobson on the birth of his new Grandson
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 7
uJi
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and
punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed
George Hoops, resident, spoke regarding Proposition 13 and City sewer fees and taxes
MEMORIALS — John Chitpan, father of el Segundo resident, Seran Williams and Miguel
Contreras, a Los Angeles public figure
CLOSED SESSION - NONE
ADJOURNMENT 7 55 p m
Mona Shilling, Deputy Clerk Pro
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MAY 17, 2005
PAGE NO 8
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING- Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding the appointment of Mayor McDowell to the
Executive Board of the Los Angeles County Economic Development Corporation ( LAEDC)
COUNCIL ACTION:
(1) Approve the appointment of Mayor McDowell to the Executive Committee of the
LAEDC,
(2) Alternatively, discuss and take other action related to this Item
BACKGROUND & DISCUSSION:
The LAEDC Is a private, nonprofit, 501C(3) organization established in 1981 whose mission Is
to attract, retain and grow businesses and jobs in the regions of Los Angeles County The
City has been a long time member of the LAEDC as part of Its efforts to enhance economic
development in El Segundo The City Manager currently serves an Executive Board Member
The LAEDC is requesting a replacement that also would be on the Executive Board Mayor
McDowell has indicated he would be willing to serve As the current President of the
Independent Cities Association and the Independent Cities Risk Management Association, he
would continue to provide a local government perspective for the Corporation
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT: None at this time
Operating Budget:
Amount Requested:
Account Number,
Project Phase.
Appropriation Required Yes No x
J
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar
AGENDA DESCRIPTION.
Consideration and possible action regarding the approval of the examination plan for the
Personnel Merit System Job classification of Community Cable Program Specialist.
RECOMMENDED COUNCIL ACTION
1) Approve the Examination Plan,
2) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION.
Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall
recommend to the City Council, an appropriate examination plan and weights for each portion
of the examination for Personnel Merit System Job classifications
Approval of exam plans for Merit System Job classifications in all City Departments has been
required since the passage of initiative Ordinance No. 586 in April 1962.
- continued on next page -
ATTACHED SUPPORTING DOCUMENTS,
None
FISCAL IMPACT.
Operating Budget:
Amount Requested.
Account Number*
Project Phase:
Appropriation Required- _Yes X No
ORIGIN TED.
./ /17
Bret M Plumlee, Director of Administrative Services
DATE May 12, 2005
6�
Mary Strenn, City Manager Agenda 533
��,p g
BACKGROUND & DISCUSSION:
For departments other than the Police and Fire Departments, the plan may consist of any
one or combination of the following techniques
1 Written,
2 Oral,
3 Demonstration,
4 Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluated the relative capacities of the applicants
Police and Fire Departments
The examination plan, for entrance or promotional, for the Police and Fire Departments,
shall consist of a written examination and one or more of the following
Oral,
Demonstration,
Any evaluation of education certification, experience, or skills or any test of
manual skills or physical fitness, which fairly evaluates the relative capacities of
the applicant
The following position's exam plan has never been established and is now being submitted
to the City Council for approval
COMMUNITY CABLE PROGRAM SPECIALIST (Open - Competitive)
Structured, Technical and Career Weighted 100%
Preparation Oral Interview
��J5
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action to approve an employment agreement with Jack Wayt
for the position of Police Chief effective July 1, 2005
COUNCIL ACTION-
1) Authorize the City Manager to execute the attached agreement, 2) Alternatively, discuss
and take other action related to this item
BACKGROUND & DISCUSSION:
Jack Wayt has expressed his intention to retire from the City effective July 1, 2005
However, it is his desire to remain an employee with the City on a contract basis for a
period of at least one -year in his current capacity as Police Chief The City Manager and
City Manager designee concur with the Chief that the best interests of the City and the
Police Department are maintained by entering into an employment agreement with Chief
Wayt
The agreement provides that Chief Wayt will continue to serve in his current capacity of
Police Chief and that he will be compensated for a total number of hours not to exceed
1920 during the next twelve months Compensation due to Chief Wayt is stated at
$79 30 /hr The City Manager retains the right to terminate the agreement at any time with
or without cause
(Please see attached page marked "Background and Discussion
ATTACHED SUPPORTING DOCUMENTS:
Copy of draft employment agreement
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested.
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE: June 1,
V:j G 9
Background and Discussion (con't):
The agreement benefits the City in that it allows for the development of an orderly
succession plan for the appointment of the next Chief of Police and it provides the City with
a significant financial savings over the next year Chief Wayt will be compensated at his
current base rate of pay on an hourly basis However, the City will not be responsible for
the benefits package normally provided to full -time management employees of the City
Should the arrangement not succeed for any reason over the course of the next year, the
City Manager retains the right to terminate the agreement immediately
Chief Wayt has served the City ably for the past 36 years and it is expected that the City
will benefit from this recommended contract arrangement The Chief and incoming City
Manager will commence with an appropriate succession plan for the selection of the next
Police Chief and report back to the Council with recommendations in February 2006
OJI
EMPLOYMENT AGREEMENT
This Employment Agreement ("Agreement") is effective as of July 1, 2005
between the City of El Segundo ( "City ") and John "Jack" Wayt ( "Wayt ")
RECITALS
Whereas Wayt has informed the City that he will be filing the necessary
documents to commence receiving retirement benefits from the California Public
Employees Retirement System ( "PERS ") as of July 1, 2005, and concurrently therewith
terminate his current employment status with the City, and,
Whereas the City desires to have Wayt continue to provide contractual services as
the Chief of Police for the City for the period of July 1, 2005 through June 30, 2006
pursuant to the terms of this Agreement, based upon the experience that Wayt has in law
enforcement, and particularly with the City, as the City believes such skills are of
significant value to the City for the term of this Agreement, and,
Whereas Wayt desires to continue functioning as Chief of Police for the City on a
contractual basis
Now Therefore, the City and Wayt do hereby covenant, agree and warrant as
follows
Section 1 Term of Agreement During the term of this Agreement Wayt shall be
an "at -will" contractual employee of the City. The Agreement shall be in effect from
July 1, 2005 through June 30, 2006 unless it is terminated prior to June 30, 2006 by the
City Manager. The City Manager may by written notice to Wayt, immediately terminate
this Agreement and thereby Wayt's contractual employee status with the City at any time,
with or without cause.
Section 2 Duties and Authority Wayt shall, and have the authority to, discharge
those duties and responsibilities set forth in the City's Job description for the Chief of
Police, the El Segundo Municipal Code, and other applicable federal, state, and local
laws and regulations, and, fulfill such other duties and responsibilities that are assigned to
him from time to time by the City Manager Additionally, Wayt shall coordinate with the
City Manager by February 1, 2006 an acceptable transition plan with regard to the
anticipated filling of the Chief of Police positron beginning July 1, 2006
Section 3 Hours and Compensation During his employment, Wayt shall devote
such, time, interest and effort to the performance of this Agreement as is necessary to
duly carry out his duties as Chief of Police It is expected that Wayt shall devote an
average of 36 hours per week to the performance of his duties In no event, shall Wayt
work or be compensated for more than 960 hours during the period of July 1, 2005
through December 31, 2005 or for more than 960 hours during the period of January 1,
2006 through June 30, 2006 Wayt shall be paid at the rate of $ 79 30 per hour, payable
t_•J�
in bi- weekly payments (at the same time that City employees are regularly paid) which
shall be subject to all applicable federal, state and local payroll withholdings and
deductions Wayt shall record all of his hours on a daily basis and transmit such records
to the Finance Department on a weekly basis Wayt's attendance at conferences and
seminars that are normal and customary for chiefs of police, and which are approved in
advance by the City Manager, shall be deemed working hours for purposes of this
Agreement
Section 4 Benefits Wayt shall not receive any benefits, including but not
limited to medical, dental, sick leave, vacation time, etc , that are generally available to
other City employees. However, Wayt shall be entitled to take up to 100 hours of time
off for the period of July 1, 2005 through January 31, 2005, and up to 100 hours of time
off for the period of time period of January 1, 2006 through June 30, 2006, as personal
time to be utilized for whatever reason he chooses and submit such hours for payment as
part of the 960 hours that he may compensated for during each such six month period
Section 5 Vehicle Use During the term of this Agreement, the City shall
provide Wayt with use of a City vehicle consistent with the terms and conditions under
which the City ordinarily provides the Chief of Police with use of a City vehicle
Section 6 Expense Reimbursement During the term of this Agreement, City
shall reimburse Wayt for reasonable business expenses, including travel, parking,
business meetings and professional dues associated with maintaining membership in law
enforcement related professional organizations pursuant to the applicable provisions of El
Segundo Municipal Code and City administrative policies
Section 7 Indemnification by City In accordance with the California
Government Code, the City shall defend, hold harmless and indemnify Wayt against any
claim or legal action arising out of any alleged act or omission occurring within the scope
of Wayt's employment as Chief of Police
Section 8 PERS Benefits At the time this Agreement is entered into,
Government Code Section 21224 allows a PERS retiree to perform contractual employee
services for up to a total of 960 hours in any calendar year for all PERS contracting
employers without being reinstated from retirement, and without loss or interruption of
PERS retirement benefits However, it is agreed and acknowledged by the parties that in
making this Agreement available to Wayt, neither the City nor any of its elected or
appointed officials, officers, employees or agents assures, represents, or guarantees that
performance of the contracted -for services will have no impact upon Wayt's PERS'
retirement benefits If a controversy arises between Wayt and PERS regarding the impact
of this Agreement and the services provided for herein upon the nature of PERS
retirement benefits, the City shall have no obligation to intervene in or defend or
prosecute such dispute notwithstanding the indemnification set forth in Section 7 of this
Agreement Accordingly, it is recommended by the City that prior to entering into this
Agreement, Wayt first bring it to the attention of PERS and that Wayt thereby personally
0 ) ")
determine, what, if any, impact this Agreement and the performance of the services set
forth herein, will or may have upon the employee's PERS' retirement benefits
Section 9 Governing Law and Venue. This Agreement shall be construed in
accordance with the laws of the State of California and the Los Angeles County Superior
Court shall be the venue for legal disputes arising out of or relating to this Agreement
Section 10. Joint Draftin This Agreement shall be interpreted as though it was
prepared by both the City and Wayt
Section I 1 Entire Agreement This Agreement reflects the entire understanding
of the City and Wayt with regard to Wayt's contractual employment with the City and
supersedes all prior written and oral understanding and agreements with respect thereto
This Agreement can only be amended in a writing signed by the City and Wayt
Section 12 Severability Should any provision of this Agreement be deemed by
a court of competent Jurisdiction to be invalid or unenforceable such shall not effect the
validity or enforceability of any other provision of this Agreement
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first heremabove written
CITY OF EL SEGUNO JOHN "JACK" WAYT
Mary Strenn, City Manager Jack Wayt
ATTEST
Cindy Mortesen, City Clerk
APPROVED AS TO FORM-
Mark D Hensley, City Attorney
('t)ii
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda
AGENDA DESCRIPTION
Consideration and possible action to approve a Standard Agreement with Federal Signal
Controls in the amount of $221,400 for the installation of a Supervisory Control and Data
Acquisition ( SCADA) System for surveillance and control of the City's Water, Wastewater and
Storm Drain Systems at 400 Lomita Street Approved Capital Improvement Program (Fiscal
Impact = $250,000)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve the standard agreement with Federal Signal Controls in the
amount of $221,400, (2) Approve a contingency in the amount of $28,600 for said contract (3)
Authorize the City Manager to execute the agreement on behalf of the City, (4) Alternatively
discuss and take other action related to this item
BACKGROUND & DISCUSSION.
A SCADA system is an electronic system that monitors water, sewer and storm drain systems
and provides real -time status to City staff This enables staff to respond quickly to
malfunctions or other incidents to mitigate damage that could occur The SCADA system also
records critical operational data such as flow levels in sewer and storm drain pump stations
and water pressures in the water system These data enable staff to analyze how the systems
are operating and if specific problems exist that require attention
(Background and discussion continued on the next page......)
ATTACHED SUPPORTING DOCUMENTS-
1- Scope of work and rate schedule
FISCAL IMPACT,
Operating Budget
Capital Improvement Program
Amount Requested:
Account Number.
Project Phase:
Appropriation Required*
$350,000
$250,000
501 400- 7103 -8228
Agreement for Professional Services
No
ORIGINATED BY. DATE-
S---3/
REVIEWED BY DATE
Mary Str City Manager
�1ar 10
Draft Telemetry June 7 2005
'vbi
BACKGROUND & DISCUSSION: (continued)
The City currently operates a sewer and water monitoring system, however, the system is
antiquated and plagued by false alarms and communication failures. The existing system
depends on leased phone lines and is not reliable The false alarms have proved costly as
staff must be called out on overtime to respond
To improve the monitoring system, City Council provided funding in the FY 2004 -2005 Capital
Improvement Program Staff issued a Request for Proposals on February 25, 2005 and
received four (4) proposals on April 8, 2005 After initial review of the proposals, two (2)
consultants were interviewed by a four (4) member selection panel.
The panel's evaluation was based on qualifications and experience The following ranking has
been established by the panel members.
Federal Signal Controls
2 Byrd Industrial Electronics
Staff verified references and recommends retaining Federal Signal Controls to furnish and
install a Supervisory Control and Data Acquisition (SCADA) System at the Water/Wastewater
Division located at 400 Lomita Street The total cost including contingencies is $250,000
The proposed system to be installed by Federal Signal Controls will use radio communication
and will be capable of notifying staff through a pager system The system will be capable of
controlling operations, whereas, the existing system only monitors Additionally, system status
will also be verifiable through video surveillance and through a secure internet site This will
provide staff the ability to view status from their home computers, thus reducing costly call -outs
and overtime in the case of false alarms
Draft Telemetry June 7 2005
{{y�
V V G.
NFCONTROLS
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City of El Segundo
Telemetry System RFP No 05 -06
Date May 2, 2005
Proposal No FS12102 Rev C
Federal Signal is pleased to provide the firm system price below for a fully - operational, turn-
key SCADA system using the Scope of Work and system descriptions in the Proposal No
FS12102 document dated April 7, 2005 (see Reference Sections below)
CITY OF EL SEGUNDO (CA) -
5- 8- 9 -10 -11 TEELEMETRY /SCADA SYSTEM PROJECT $221,400
TURN -KEY SYSTEM PRICE:
DEMONSTRATION SYSTEM PROJECT TERMS:
Provision of a demonstration site system is an exclusive proposal to the City of El Segundo No
other utility in the region will be offered demo system pricing until Ei Segundo accepts or rejects
the proposal This proposal is therefore subject to the terms below
NOTES: Federal Signal extends the above demo system pricing to the City of El Segundo
through the close of business on Friday, June 24, 2005 If El Segundo has not
Provided a purchase order or letter of intent to proceed with the project to Federal
Signal Controls by that time, demo system pricing will expire and be invalid
In return for the special demo system price, El Segundo agrees to allow
reasonable Federal Signal customer site visits to the water plant All visits will be
scheduled in advance and submitted for permission by El Segundo Fewer than
twelve (12) visits annually are anticipated
I The turn -key pricing is based on the implementation of a wireless (RF) communications
network for all (18) remote sites Federal Signal has performed an RF computer simulation on
the remote site locations with topographic and fade margin calculations Based on the results,
Federal Signal believes a wireless communications is not only feasible, but will require no poles
or obtrusive mounting structures at the remote lift station sites A small inconspicuous stub
antenna 2 3" in length (Phantom Series by Antenex) will be mounted on top of the lift station
cabinets If in the extremely unforeseen circumstance that a hardwired ethernet cable connection
or other hardwired system will be required, Federal Signal will perform an on -site
communication design study at no- charge and no expense to El Segundo on the system
requirements for such a system Any change order required will be reviewed and authorized by
El Segundo
1
FEDERAL SIGNAL CORPORATION
2645 FEDERAL SIGNAL DRIVE . UNIVERSITY PARK, IL 60466 -3195 . www federalsignalcontrols com
l)bJ
CONTROLS
M4NftW1Tp WNITORIMO tM0 CYNTML NtTW1
City of El Segundo
Telemetry System RFP No 05 -06
Date May 2, 2005
Proposal No FS 12102 Rev C
2 The turn -key installation provided assumes all the existing required I/O signals (except for
the (13) new wet well transducers supplied by Federal Signal) are physically contained in the
same room at a distance of twenty feet or less to the new control enclosures Installation of
signal lengths beyond twenty feet or for installation of new and un- existing I/O signals may
require a change order
3 The installation requirements assume no civil engineering or heavy structural work for the
system installation, including the (13) new wet well transducers, beyond normal and standard
instrumentation practices will be required Any structural or civil work beyond this scope
may require additional study and a change order
2
FEDERAL SIGNAL CORPORATION
2545 FEDERAL SIGNAL DRIVE • UNIVERSITY PARK, IL 60456 -3195 www federalsignalcontrols mm
�iCONTROLS
[N[ INi[D11)T[D YONITDFIND )ND DOMTNOL OY)T[N[
City of El Segundo
Telemetry System RFP No 05.06
Date April 6, 2005
Proposal No FS 12102
This proposal includes the Scope of Work listed below in order to provide a fully - operational,
turn-key SCA IA system for management of the water distribution and wastewater collections
systems operated by the City of El Segundo (CA)
List of Project Services
Project Management
Kickoff Meetm2
M�m
M CL
X
S stem Planrnn and Project Man a ement
X
Design Review Meetings
X
Project Meetings
X
RF Survey and Communication System Design
X
Field Instrumentation - 13 Wet Well Levels
X
Operator Graphic View Screens
X
1/0 Database and 1/0 Point Parameters
X
Pump Control Logic if utilized
X
Video System
X
Operational Reports
X
Historical Data Requirements
X
System Security
X
SCADA System Hardware
X
Electrical Design
X
HMI Server /Client Networking - El Segundo IT Network
X
Intrusion /B ass System Design
X
Civil Desi n
X
Detailed inn Documentation
X
Procurement
SCADA System Hardware
X
SCADA System Software
X
RTU/Transceiver Spares Recommended List Included
X
Field Instrumentation - 13 Wet Well Levels
X
Additional User Software Packa es
X
110 Database and 110 Point Parameters
X
System Graphic Views
X
Control Logic
X
External Interfaces a g Interface to GIS
X
Reports and Charts I
X
Alarm Messa es and Notification I
X
System Security and Netw ,,k n
X
Facto Acce tance Test FAT
X
S stem -S ecific Confi uration /O eration Testing
X
Site Assessments - Power and Grounding
X
RTU Enclosures
X
RTU Electrical
X
-1-
FEDERAL SIGNAL CORPORATION
2645 FEDERAL SIGNAL DRIVE ) UNIVERSITY PARK, IL 60466 -3195 ) www federalsignalcontrols com
_-bJ
CONTROLS
RRLINTRONATRY MONITORING AND CONTROL SYSTEMS
City of El Segundo
Telemetry System RFP No 05-06
Date April 6, 2005
Proposal No FS12102
List of Project Services '0
z
PI in /Mechanical
'a
CL
X
Civil
X
Factory Installation and Supervision X
Installation of SCADA Hardware to Standards X
Wiring of Existing 1/0 Signals at RTU and (13) New Wet
Well Level Signals
X
Installation of SCADA Software
X
Operational St2rtUp and System
System Communications Testing
Loo Check -out
Control Loo Tunin
O eration Verification Testin
;44
O erators
En ineers and Technicians
Maintenance Personnel
X
System Troubleshooting Guide
X
RTU Hardware Manual
X
HMI Users Manual
X
-2—
FEDERAL SIGNAL CORPORATION
t, 1
2645 FEDERAL SIGNAL DRIVE N UNIVERSITY PARK, IL 60466 -3195 N www fedemisignaicontrols com 1'I b k)
�iCFEMRAL SIGNAL
ONTROLS
rxuxrecaaleo xoxnouxo •xo coxracurarew
City of El Segundo
Telemetry System RFP No 05-06
Date April 6, 2005
Proposal No FS12102
1 18
TERRA3- 902SPRD
Standard TERRA' Intelligent RTU - NEMA4X (fiberglass) enclosure - UL- listed
508
2
18
SPRD (incl Above)
Integrated RF communications modules - Microwave Data Systems transceiver,
cables, Polyphaser sure protection unit
3
18
OMNIXSPRD -1
Omnidirectional, fiberglass antennas tuned for 902 - 928MHz, 6d8 gain
4
16
PTZ- 3130 -LL- Industnal
IVC Pan/Tilt/Zoom Color Cameras with 72X Zoom, heater,blower, defogger
5
18
D- PC- 300- 10B -12
Intrusion/Bypass Building Access Unit
6
18
ES- ANTCABLE
15' LMR -400 coaxial antenna cable, Type N Male connectors (All remote sites)
7
3
255363A
Complete sets of TERRA' Intelligent RTU maintenance and operation manuals
8
1
ES- ANTCABLE
Qty 1 (150') of Hehax 1 -1/4" antenna cable assembly for master communications
module for Server /Client Base Workstation
9
1
OMNIXSPRD-1 B
Omn(drechonal, fiberglass base antenna tuned for 902 - 928MHz, 6d8 gain
10
1
BS902SPRD
Base master communications module — Microwave Data Systems
11
1
X- PCXPPRO
HMI Central Computer Workstation — Tower, 21" monitor, color inket printer
12
1
RSS -4016
Industrial Video & Control Relay Server Software
13
1
VSS -4016
Industrial Video & Control View Station Software
14
1
TERRAI
TERRAi HMI Server Suite software package
15
3
255343A
Complete sets of TERRAi HMI Server Suite maintenance and operation manuals
16
1
ESSURVEYRF
RF survey to confirm RF network design 1) on -site, 2) topographical, 3) fade
margin calculation
17
1
ES- SURVEYDS
Physical design survey to confirm installation and configuraton requirements for
each system component
18
1
ES- INSTALLI
Installation of all RTUs, cameras, intrusionibypass, HMI workstations and
communications components to applicable local and state standards
19
1
ES- CONFIG
Complete initial configuration of SCADA system, including up to (5) report
uenes and 25 custom views
20
1
ES -FAT
Factory Acceptance Test Universe Park, IL
21
1
ES- SYSOPTI
System Optimization following installation to confirm 100% operation to
specifications
22
1
ES- TRAINL
Forty 40) hours of on -site local training of system pers onnel
Recommended
11 I 1 2005'77G TERRA' Controller — Off - the - shelf, can be used as spare for all sites
1 288814A MDS Transnet Radio Modem — Off - the - shelf, serves as spare for all remote sites
-3—
FEDERAL SIGNAL CORPORATION
2645 FEDERAL SIGNAL DRIVE . UNIVERSITY PARK, IL 60466 -3195 • www federaisignalcontrols com
tl b 1
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING Consent Agenda
Consideration and possible action regarding award of a contract to Advanced Environmental
Services, Inc in the amount of $53,669 13 for the Phase II Underground Fuel Storage System
Repairs — Project No PW 05 -09 at the Public Works Maintenance Facility (150 Illinois Street )
(Fiscal Impact = $59,036 04)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Award a construction contract to the lowest bidder, Advanced
Environmental Services, Inc in the amount of $53,669 13, (2) Authorize a 10% contingency in
the amount of $5,366 91 for said contract (3) Authorize the City Manager to execute the
contract on behalf of the City, (4) Alternatively, discuss and take other action related to this
item
BACKGROUND & DISCUSSION,
The Public Works facility at 150 Illinois Street operates a vehicle fueling and storage system
The system consists of a fueling island and three underground fuel storage tanks, two
containing unleaded fuel and the third diesel A new system and tanks were installed in 1998
to comply with State law requiring fuel tanks and product lines have secondary containment
and sensors to detect leakage into the secondary containment space The system also is
equipped to prevent the escape of fuel vapors during vehicle fueling and underground tank
filling as also required by law
(Background and discussion continued on the next page......
ATTACHED SUPPORTING DOCUMENTS:
NONE
FISCAL IMPACT- ($59,036 04)
Operating Budget-
Amount Requested:
Account Number.
Protect Phase:
Appropriation Required
Finton,
$178,00000
$ 59,036 04
405 -400- 0000 -6215
Award of contract
No
DATE
(�-- 3i -0
714r
Final Phase 11 Underground Fuel Storage- PW 05.09 - Ot 1 1
BACKGROUND & DISCUSSION: (continued)
There has been a flurry of recent activity related to the maintenance of the fuel tanks In 1993,
the City hired Advanced Fuel Filtration Systems, Inc (AFFS) to test the fueling system and
tanks pursuant to the requirements of SB 989 passed Into law In 2000 AFFS tested the tanks
and found leaks The leaks were repaired by AFFS and the system was tested again
Additional leaks were detected AFFS was again directed to repair the new leaks to stem the
discharge Into the secondary containment space After AFFS was directed to make the
second repairs, they became Insolvent and ceased business operations On December 7,
2004, City Council terminated the agreement with AFFS and awarded a takeover contract to
Advanced Environmental Services, Inc (AES) AES completed the work to seal the detected
leaks and Council accepted the work on March 15, 2005
During construction of the last repair, it was determined that three Items of additional work
were required to repair operational deficiencies and to bring the system Into full compliance as
follows
SB 989 places additional requirements on operators of underground storage tanks
Including enhanced Inspections and improvements to prevent the release of fuel and /or
vapors Installation of Enhanced Vapor Recovery (EVR) valves is required by the Bill
and will be accomplished by this project This will place the facility In full compliance
with the Bill.
2 The Fire Department inspects the site annually. A required inspection element is
verification of secondary containment Presently, the secondary containment on the
product lines cannot be verified without excavation The protect will modify the
secondary containment to facilitate inspections
3 The existing secondary containment is not watertight at six surface access points
During storms, water leaks Into the secondary containment space, sends the system
into alarm and shuts the system down. The project will improve the six access points to
make the secondary containment watertight
On March 15, 2005 the City Council approved plans and specifications and authorized staff to
advertise the project for receipt of construction bids
On May 17, 2005, the City Clerk received and opened two (2) bids
Advanced Environmental Services, Inc $53,66913
Fleming Environmental, Inc $64,25000
Advanced Environmental Services, Inc has successfully completed similar protects for the City
of El Segundo in the past
Final Phase 11 Underground Fuel Storage- PW 05 -09 - 06 -07 -05
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION,
Consideration and possible action regarding award of contract to Ford, Inc in the amount of
$99,900 00 for the Urho Saari Swim Stadium (AKA El Segundo Plunge Aquatic Facility) Steel
Roof Truss Repair (219 West Mariposa Avenue) — Project No PW 05 -01 (Fiscal Impact =
$109,890 00)
RECOMMENDED COUNCIL ACTION,
Recommendation — (1) Award a contract to the lowest bidder, Ford, Inc in the amount of
$99,900 00, (2) Authorize a 10% contingency in the amount of $9,990 00 for said contract, (3)
Authorize the City Manager to execute the contract on behalf of the City, (4) Alternatively
discuss and take other action related to this item
BACKGROUND & DISCUSSION
The steel roof truss at the City pool shows signs of corrosion at the connections to the
concrete walls Repairs are required to stem the corrosion and to assure the ongoing integrity
of the structure A structural engineer was retained by the City to prepare plans and
specifications for the needed repairs On January 18, 2005 the City Council adopted plans
and specifications and authorized staff to solicit bids
and discussion continued on the next
NONE
FISCAL IMPACT.
Operating Budget.
$728,50000
Capital Improvement Program.
No
Amount Requested:
$109,89000
Account Number:
301 - 400 - 8202 -8476
Project Phase-
Award of Contract
Appropriation Required
No
ORIGINATED BY DATE
St Finton, City Engineer
DATE:
Final Plunge Steel Truss Repair PW -05 -0 12
BACKGROUND AND DISCUSSION CONTINUED
On May 26, 2005, the City Clerk received and opened one (1) bid
Ford, Inc $99,90000
Staff has checked the references of Ford, Inc and has determined that the contractor has
successfully completed similar projects Additionally, the contractor's license is in good
standing
The pool will be closed to the public from June 27 to July 22, 2005 The construction contract
requires the contractor to complete the work between June 27 and July 15, 2005 and
assesses $2,500 per day liquidated damages if the work is completed late In order to
facilitate completion, the contract permits work 24 hours per day and 7 days per week, subject
to noise restrictions
Final Plunge Steel Truss Repair PW -05 -01 — 06 -07 -05
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a contract to Belaire -West
Landscape, Inc. for the re- grading and enlargement of tee surfaces and replacement of tee
boxes at the Lakes Golf Course (Fiscal Impact- $88,000 00)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Award the contract to Belaire - West Landscape, Inc.; (2) Authorize
the City Manager to execute the Public Works contract for the project; (3) Alternatively,
discuss and take other action related to this item
BACKGROUND & DISCUSSION:
This project is a result of the City Councils appointed Golf Sub- committee's recommendation
to use funds from the refinancing of the golf course bonds to purchase several capital items
and repairs that are needed at the Golf Course
Continued.....
ATTACHED SUPPORTING DOCUMENTS:
Bid Responses
Fiscal Impact: $ 88,000.00
Capital Improvement Program: $ 568,200.00
Operating Budget:
Account Number: 501 - 400 - 5301 -8104
Project Phase, Award Contract
Appropriation Required. Yes (Proceeds from the Golf Course Bond Refinancing)
ORIGINATED: DATE:
REVIEWED BY:
Strenn,
3/1/ T
V
13
Background and Discussion (con't):
With Council's approval at the March 15, 2005 City Council meeting, staff prepared Contract
Documents and Specifications and went to bid for Project No. PW 05 -11 Golf Course
Improvements
On April 19, 2005, three contractors provided bid responses for the project; Belaire -West
Landscape Inc., project cost $88,000, Bennett Landscape, project cost $102,084 98 and
Eagle Golf Construction, project cost, $95,419
Staff recommends awarding the contract to Belaire - West Landscape Inc. as it is the lowest
responsible bidder.
Bid Responses
#PW 05 -11
Golf Course Improvements
Re- Grading & Enlargement of Tee Surfaces & Replacement of Tee Boxes
Company Name Bid Proposal
Belaire -west Landscape, Inc $ 88,000.00
Bennett Landscape $102,084.98
Eagle Golf Construction $95,41900
e" I'
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar
AGENDA DESCRIPTION-
Consideration and possible action to waive the formal bidding process related to the equipping
of the Police Department Incident Command Vehicle Total cost Is approximately $37,205 00
using monies awarded through Urban Area Security Initiative (UASI) federal grants The
Police Department was awarded $119,485 for FY 2004
RECOMMENDED COUNCIL ACTION:
1) Pursuant to El Segundo Municipal Code Sec 1 -7 -10, waive the bidding process,
piggybacking on a City of San Diego award to Thunderworks Mobile Engineering
Technology, for the building and equipping of the Incident Command Vehicle
$37,20500
2) Alternatively, discuss and take other action related to this item
BACKGROUND & DISCUSSION.
In May, 2004, the El Segundo Police Department took possession of a 2004 Chevrolet
Suburban that was donated by DirecTV and General Motors and to be utilized as an Incident
Command Vehicle Included with the vehicle was satellite -based communication technology
Upon receipt of the vehicle, Police Department staff applied for and was subsequently
awarded specific funds for equipment to be installed in this vehicle The requested amount of
$37,250 00 was Included in the FY 2004 UASI grant award which totaled $119,485
Based on the evaluation of several vendors who build similar vehicles, it was determined that
Thundenaorks Mobile Engineering Technology is uniquely qualified to perform the required
work Thu nderworks has built similar vehicles for numerous public safety agencies in the San
Diego area as well as the US Marine Corps Additionally, they have recently been awarded a
bid to complete several vehicles for the City of San Diego Fire Department Thunderworks is
familiar with Data 911 MDC, Motorola radio, and DataStorm satellite systems, all components
to be built into the vehicle They have their own machine and wood shop and custom build
components to customer specifications
Continued on next page
ATTACHED SUPPORTING DOCUMENTS.
None
FISCAL IMPACT-
Operating Budget, $119,485.00
Amount Requested: $37,205.00
Account Number. 001 -400 - 3255 -8104
Project Phase,
of Police
to //l s^
DATE:
i/i/0r
675 1,4
Background and Discussion (continued)
Maintenance, (fuel and service) of the Incident Command Vehicle will be absorbed into the
existing fleet maintenance budget, (FY 04/05) and that budget will be adjusted in future years
to accommodate its addition into the fleet This complies with grant requirements
Conditions required under this grant
1) All equipment purchased under the grant funding is required to be maintained
and replaced under the City's capital equipment replacement standards
2) The City of El Segundo must maintain an inventory system for all items
purchased under DHS grant programs
3) The City is required to certify that all equipment purchased can only supplement
on -going or future programs Supplement is defined as "funds will be used to
supplement existing funds and will not replace (supplant) funds that have been
appropnated for the same purpose"
U �u
EL SEGUNDO CITY COUNCIL MEETING DATE: June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION*
Consideration and possible action to authorize staff to solicit proposals from qualified
consulting firms to provide Hyperion Wastewater Treatment Plant mitigation monitoring
services and review the Draft Environmental Impact Report (DEIR) for the City of Los Angeles'
Integrated Resources Plan (IRP) due out In October 2005 (Fiscal Impact. $120,000)
RECOMMENDED COUNCIL ACTION:
1) Authorize staff to solicit proposals from qualified consultants to provide mitigation
monitoring services and review of the IRP and DEIR, and /or,
2) Alternatively, discuss and take other action related to this Item.
BACKGROUND & DISCUSSION:
Since 1992, RBF, a civil engineering consulting firm that serves both the private and public
sector, has successfully provided mitigation monitoring services to the City of El Segundo for
the environmental impacts related to the ongoing expansion of the Hyperion Waste Water
Treatment Plant The plant completed Its major expansion project in November 2000, yet
monitoring the dally operation of the plant is still critical to this community because of the
ongoing impacts that may be caused by the day -to -day operation of the plant, such as odors,
vibration, or lights RBF's agreement with the City will end in August 2005 and RBF has
indicated it does not wish to renew their agreement with the City at this time
(Continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget
$60,000 ($24,000 annually contributed from the City Los Angeles)
Amount Requested,
$120,000
Account Number:
117- 400 -6601 -6206
Project Phase.
N/A
Appropriation Required: Yes
ORIGINATED BY: G� r DATE: May 31, 2005
X0+•.0
Seimone Jurps, Director of Planning and Budding Safety
3A
j�6f
MaAStre ?Qity Manager
11-11,717 15
BACKGROUND & DISCUSSION (cont).
Staff believes that the mitigation monitoring service is valuable in addressing the Impacts from
the day -to -day operation of the plant It has shown to be successful tool in addressing
operational Impacts
INTEGRATED RESOURCES PLAN (IRP)'
The City of Los Angeles is required by the Clean Water Act to perform a wastewater facilities
study every ten years Since 2000 the City of Los Angeles has been working on a new
facilities plan which will integrate wastewater, storm wateriflood control and water reclamation
in the Year 2020 and beyond.
An Environmental Impact Report (EIR) is required to be developed for the IRP to address the
environmental Impacts associated with the plan prior to adoption by the City of Los Angeles
Procedurally, the City of Los Angeles will first release a Draft Environmental Impact Report
(DEIR) to the public, surrounding cities and agencies for review and comment.
Since the DEIR and IRP have not yet been released for review, staff has had to rely on the
limited Information available' It is staffs understanding that four alternatives will be addressed
in the DEIR. Each of the alternatives includes major capital improvements at the Hyperion
Wastewater Treatment Plant (HTP) as a solution to the City of Los Angeles' need to increase
wastewater treatment capacity and address the possible future treatment requirements for
storm water runoff Currently, HTP has a capacity to treat 450 million gallons of wastewater
per day (mgd) It is staffs understanding that the IRP will recommend increasing HTP's
capacity to 500 mgd Also, staff speculates that the evening hours will allow HTP more
treatment capacity since wastewater inflows to the plant drops significantly. This evening
capacity could possibly allow for treatment of storm water run off
It is anticipated that the Draft Environmental Impact Report (DEIR) will be released in October
2005 The DEIR will need to be reviewed to determine the direct impacts to the City of El
Segundo It is staffs belief that an increase in treatment capacity will directly increase the
environmental impacts to the City of El Segundo.
STAFF RECOMMENDATION
Staff recommends City Council authorize staff to solicit proposals from qualified consultants to
provide mitigation monitoring services and review and comment on the DEIR Funds to pay
the mitigation monitor and for the review of the DEIR will come from the Hyperion Mitigation
Fund which has accumulated funds from the City of Los Angeles. Currently, the City of Las
Angeles pays the City of El Segundo $24,000 per year to help address operational Impacts
originating from the plant
Information was taken from the City of Los Angeles' Integrated Resources Program website at
http //oniine2 cdm com /cityofla /IRP /default asp and the Spring 2005 Hyperion Neighbors newsletter
P \Planning & Building Safety\SiuJ1s \Staff Reports Part 2\Hypenon Mitigation MondoA06 -07 -2005 Hyperion Mitigation Monitor doc
78
EL SEGUNDO CITY COUNCIL MEETING DATE June 7, 2005
AGENDA ITEM STATEMENT AGENDA HEADING Councilmember Boulqarides
AGENDA
Consideration and possible action regarding the City's position on AB 359 (Gordon), a bill
seeking to establish a pilot program to allow an off -leash dog policy at Dockweiler State
Beach
RECOMMENDED COUNCIL ACTION
1) Should the Council choose to take a position on this bill, authorize staff to develop the
appropriate correspondence for Council signature, 2) Alternatively, discuss and take other
action related to this Item
BACKGROUND & DISCUSSION
AB 359 (Gordon) seeks to create a pilot program allowing off -leash dogs on a one -mile portion
of Dockweiler State Beach between Imperial Highway and the Power Plant Currently, dogs
are prohibited on most state beach areas However, it Is estimated that dogs are allowed In
13 state beach areas that are managed by local counties or cities Specifically, AB 359 would
establish a one -year pilot program allowing the California Department of Parks and
Recreation, County of Los Angeles and other interested parties to enter into a one -year
agreement to establish, manage and evaluate an off -leash dog program
ATTACHED SUPPORTING DOCUMENTS
AB 359 (Gordon) and the most recent Assembly Committee analysis of the bill
FISCAL IMPACT NIA
Operating Budget.
Amount Requested:
Account Number
Project Phase
Appropriation Required _Yes _ No
nber toul'aa r ides
REVIEWED BY. DATE.
Mary enn, City Manager
16
uI
AMENDED IN ASSEMBLY APRIL 11. 2005
AMENDED IN ASSEMBLY MARCH 17, 2005
CALIFORNIA LEGISLATURE - 2005 -o6 REGULAR SESSION
ASSEMBLY BILL No. 359
Introduced by Assembly Member Gordon
February 11, 2005
An act to add Section 5006 9 to the Public Resources Code, relating
to parks
LEGISLATIVE COUNSEL'S DIGEST
AB 359, as amended, Gordon Parks and recreation- dog beach
Under existing law, the Department of Parks and Recreation is
required to operate, manage, and maintain units of the state park
system The Director of Parks and Recreation administers the
operation, management, and maintenance of the state park system
This bill would authorize the department, the California Coastal
Commission, the County of Los Angeles, the City of Los Angeles and
other interested parties to enter into a one -year agreement to establish,
manage, and evaluate an off -leash dog beach pilot program at
Dockweder State Beach in the County of Los Angeles Private
funding sources would be used to pay for the costs of developing the
memorandum of agreement and the pilot program
Vote majority. Appropriation no Fiscal committee yes
State - mandated local program. no
The people of the State of California do enact as follows
1 SECTION 1 The Legislature finds and declares all of the
2 following
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AB 359
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(a) An Off Leash Recreation Area (ORLA) provides several
benefits for dogs and dog owners, and studies show both of the
following
(1) Dogs that exercise and are allowed to run freely are not as
aggressive towards people as dogs that are underexercised
(2) OLRAs contribute to the overall physical fitness of people
by encouraging them to exercise with their dogs
(b) There are a total of 57 designated dog zones along the
state's 281 miles of shoreline Each coastal county has at least
one designated dog zone
(c) Currently, in Los Angeles County there are approximately
990,000 dog owning households, but only one public dog beach
SEC 2 Section 5006 9 is added to the Public Resources
Code, to read
5006 9 (a) The department, the California Coastal
Commission, the County of Los Angeles, the City of Los
Angeles, and all other interested parties are authorized to develop
and enter into a memorandum of agreement to establish, manage,
and evaluate a one -year off -leash dog beach pilot program at
Dockweiler State Beach in the County of Los Angeles
(b) All eests ftsseetated with the pilot progntin sliftil be borne
by private ftmding setirees
(b) All costs associated with the development of the
memorandum of agreement and the pilot program shall be borne
by private funding sources, the moneys from which shall be made
available to the department before any costs are incurred
(c) All other ancillary issues associated with the pilot program
shall be addressed within the agreement
(d) Parties to the agreement shall establish criteria for the
evaluation of the pilot- preleet program in all of the following
categories
(1) Reported incidents
(2) Traffic trends
(3) Trends of revenues generated, such as revenues from
parking, concession, and other program - related activities
(4) Public health risks
(5) Volunteer participation
(6) Program financial support
Cs.'
97
AB 359 Assembly Bill - Bill Analysis Page 1 of 4
AS 359
Page 1
ASSEMBLY THIRD READING
AB 359 (Gordon)
As Amended April 11, 2005
Ma3ority vote
WATER, PARKS AND WILDLIFE 13- OAPPROPRIATIONS 18 -0
-----------------------------------------------------------------
IAyes IWolk, Baca, Berg, IAyes.IChu, Bass, Berg,
(Bermudez, Daucher, I (Calderon, Emmerson, I
(Emmerson, Matthews, Maze, I ILevine, Haynes, Karnette, I
IParra, Pavley, Sharon I IK1ehs, Leno, Nakanishi, I
(Runner, Saldana, Villines I INation, Montanez, Mullin, I
I I (Sharon Runner, Saldana, I
I I (Walters, Yee
I-----+--------------------------+----- +------------ --------- - - - - -I
I I I I
-----------------------------------------------------------------
SUMMARY Authorizes the establishment of an off -leash dog beach
pilot program at Dockweiler State Beach in the County of Los
Angeles Specifically, this bill
1)Authorizes the California Department of Parks and Recreation
(DPR), California Coastal Commission, County of Los Angeles,
City of Los Angeles, and other interested parties to enter
into an agreement to establish, manage, and evaluate a
one -year off -leash dog beach pilot program at Dockweiler State
Beach
2)Provides that all costs associated with development of the
memorandum of agreement (agreement) and with the pilot pro3ect
must be born by private funding sources, which shall be made
available to DPR before any costs are incurred Specifies
that other ancillary issues associated with the pilot program
shall be addressed in the agreement
3)Provides that parties to the agreement shall determine
criteria to evaluate the success of the pilot program in each
of specified categories, including reported incidents,
traffic, revenues, public health, volunteer participation, and
financial support
4)States legislative findings and declarations regarding the
benefits of off -leash recreation areas for dogs and
o 8 ':�
http / /www legmfo ca gov/pub/bill/asni/ab-0351-0400/ab-359—cfa-20050414-085946—as 513112005
AB 359 Assembly Bill - Bill Analysis
C
AB 359
Page 2
dog - owners, the number of dog zones along the California
coastline, the number of dog owning households in Los Angeles
County, and that there is currently only one public dog beach
in the county.
EXISTING LAW .
1)Places responsibility and authority for operation and
management of units within the state park system with DPR
pursuant to the provisions of the Public Resources Code
Under the code, state parks are managed for preservation,
historic and cultural values, wildlife habitat and recreation
2)Vests authority with the director of DPR to determine when it
is in the public interest for visitors to bring animals into
state park units, subject to rules and regulations of DPR.
3)Requires that any animal brought into a state park must be
under the immediate control of the visitor or confined, and
under no circumstances permitted to pose a threat to public
safety, create a public nuisance, or pose a threat to natural
or cultural resources or improvements in the park DPR may
also require proof of immunizations and licenses
4)Provides in regulation that "no person shall bring a dog into,
permit a dog to enter or remain, or possess a dog in units
under control of the Department of Parks and Recreation unless
the dog is on a leash of no more than six feet in length and
under the immediate control of a person or confined in a
vehicle."
5)Provides that "no person shall bring a dog ?on any beach
adDacent to any body of water in any unit except in portions
of units designated for dogs "
FISCAL EFFECT Provides that all costs associated with the
pilot program, including development of the agreement must be
born by private funding sources, which must be made available to
DPR before any costs are incurred
COMMENTS The purpose of this bill is to encourage DPR, the
County and City of Los Angeles, and other interested parties to
collaborate on creation of an off -leash dog area at Dockweiler
State Beach Dockweiler State Beach is located in Playa del Rey
Page 2 of 4
AB 359 J
Page 3 O 3
http / /www legmfo ca gov/pubibill/asm/ab-0351-0400/ab-359—cfa-20050414-085946—as 5/31/2005
AB 359 Assembly Bill - Bill Analysis
Page 3 of 4
under the take off flight path of the Los Angeles International
Airport The park is owned by the state but is operated by the
Los Angeles County Department of Beaches and Harbors pursuant to
an agreement with DPR The park .includes a three mile stretch
of shoreline and includes facilities for recreational
activities, picnicking, camping, and a bike path and RV park
Currently, no pets are allowed on the beach The beach is
staffed with year round life guards The proposed dog beach
area would cover a one -mile section of the beach between
Imperial Highway and the Hyperion Power Plant.
The state park system currently includes over 280 miles of
coastline, and 2"18 state park units, at least 60 of which are
state beaches Dogs are permitted in many of the state parks,
but park rules generally require that dogs be kept on a
controlled leash no more than six feet long Dogs are
prohibited in most state beach areas. However, according to Dog
Beach Now, a coalition of dog owner advocacy groups, dogs are
allowed in portions of 13 state beach areas that are managed by
local cities or counties Off -leash areas have been designated
in a number of county and city parks, and in a few designated
areas of state parks which are locally owned and managed
However, there is currently only one off -leash dog beach area in
Los Angeles County.
Management issues related to dog activity in state parks
identified by state park managers include concerns that high
levels of dog use may limit other uses by the general public,
potential impacts on wildlife and other sensitive habitat
values, maintaining the public's sense of safety, ensuring
appropriate clean up of waste products to avoid impacts on water
quality and public health, costs of law enforcement, liability
concerns and establishing carrying capacities for dog areas.
This bill requires the parties to establish criteria for
evaluating the pilot program.
Please see policy committee analysis for a more comprehensive
discussion of this bill
Ana lysis Pre a by_ Diane Colborn / W., P. & W. /
(916)319 -2096
AB-359
Page 9
FN. 0009672
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