The URL can be used to link to this page

2005 FEB 01 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 1, 2005 — 5:00 P.M. Next Resolution # 4413 Next Ordinance # 1380 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to Citv Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. 1 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential andlor existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters 1. City of El Segundo v. City of Los Angeles, et. al. LASC No. BS094279 2. Michael Ward v. City of El Segundo, et. al., LASC No. BC325247 3. El Segundo v. Stardust West Apartments, LASC No. YC031364 4. Flynn v. City of El Segundo, LASC No. YC046253 5. Irene Chen v. City of El Segundo, LASC No. YC049424 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS - 0 matter n t AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenqth. in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 1, 2005 - 7:00 P.M. Next Resolution # 4413 Next Ordinance # 1380 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Rev. Elizabeth Morse of Saint Michael, the Archangel Episcopal Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson PRESENTATIONS — (a) Commendation to El Segundo Firefighter Andrew Powell for his quick response to danger and application of life- saving techniques which saved the life of a fellow crew member from the Dana Point Outrigger Canoe Club. (b) Certificate of Appreciation to Don Brann in recognition of Outstanding Community Support for securing $5,000 in funding for the City of El Segundo Recreation and Parks Department's Camp Eucalyptus facility form the Chamber of Commerce Leadership Class of 1998. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title oniv_ Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance adding a new Article E to Chapter 15-4 of the El Segundo Municipal Code pursuant to Government Code § 65852.2 affecting Second Dwelling Units. Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Introduction and First Reading of Ordinance for Zone Text Amendment No. 04 -04 by title only; (4) Schedule a second reading and adoption of Ordinance on February 15, 2005; (5) Alternatively, discuss and take other actions related to this item. A 4 2. Consideration and possible action (Public Hearing) regarding an appeal of the Planning Commission's decision to approve Environmental Assessment No. 636, Subdivision No. 04 -02 (Vesting Tentative Tract Map 60995) and Variance No. 04 -01 for the conversion of an existing 35 -unit apartment complex to condominiums at 910 E. Grand Avenue. Recommendation — (1) Continue Public Hearing to March 1, 2005; (2) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS 3. Consideration and possible action regarding adoption of plans and specifications for the Douglas Street Gap Closure Project, authorize staff to advertise the project for receipt of construction bids, and approve an additional authorization of $138,000 to Los Angeles County Department of Public Works for providing right - of -way acquisition services. (Estimated Cost: $16,291,470) Recommendation — (1) Adoption of plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids after receiving approval by Caltrans; (3) Approve $138,000 for compensating the Los Angeles County Department of Public Works for providing right -of -way acquisition services for the project; (4) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a can for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Warrant Numbers 2545397 to 2545647 on Register No. 8 in the total amount of $843,057.69 and Wire Transfers from 117/2004 through 1/20/2005 in the total amount of $1.039.31R _3R Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5 5. City Council Meeting Minutes of January 18, 2005 and Special Meeting Minutes of January 25, 2005. Recommendation — Approval. 6. Consideration and possible action regarding adoption of plans and specifications for Replacement of Water Lines 2003 -2004, located at 600 -1000 block of Mariposa Avenue; 600 -1000 block of Maple Avenue; 600 -700 block of Maryland Street and 600 -700 block of Bungalow Drive, - Approved Capital Improvement Project — Project No. PW 04 -06. (Estimated Cost: $595,000) Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding adopting Ordinance No. 1380 to continue a public parking permit fee for the parking garage located at 121 Grand Avenue in Article E, Chapter 8 -5 of the El Segundo Municipal Code Recommendation — (1) Second reading and adoption of Ordinance No. 1380 by title only; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 8. Consideration and possible action regarding the Fiscal Year 2004 -2005 First Quarter Financial Review, preliminary Fiscal Year 2003 -2004 General Fund savings and direction on funding additional items from the Economic Uncertainty Fund. (Fiscal Impact up to $597,850 from the Economic Uncertain Fund) Recommendation — (1) Receive and file FY 2004 -2005 First Quarter Financial staff report; (2) Review preliminary FY 2003 -2004 General Fund savings and direct staff to transfer any final, audited savings into the Economic Uncertainty Fund; (3) Provide direction to staff for funding additional items from the Economic Uncertainty Fund, which were identified at the FY 2004 -2005 budget adoption and requested by City Council to bring back at the first quarter review; (4) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS —CITY ATTORNEY— NONE 6 6 REPORTS —CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — 9. Consideration and possible action regarding the current capabilities of the City of El Segundo's Emergency Public Notification Systems (Fiscal Impact None) Recommendation — (1) Receive and file status report on the capabilities of the City's Emergency Public Notification Systems; (2) Direct staff to conduct a public warning exercise to measure the effectiveness of existing notification systems; (3) Direct staff, based on the analysis of the exercise, to return at a later date to identify alternatives and potential costs /impacts for Council consideration; (4) Alternatively, discuss and take other action related to this item. Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt seg.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: ��, 0,5— TIME: �'ov . y' q NAME: 9 omme`bario ` Cap of el �&rpnblx Kalifamia WHEREAS, On July 17, 2004, El Segundo Firefighter Andrew Powell, while participating in an evening outrigger canoe workout off Salt Creek Beach in Dana Point with his Dana Point Outrigger Canoe Club members, beard a loud and startling bellow from one of the members in another outrigger canoe. WHEREAS, El Segundo Firefighter Andrew Powell and fellow crew members responded by turning their lead canoe around, and as they approached the other canoe they learned that one of its crew members was suffering a heart attach. WHEREAS, El Segundo Firefighter Andrew Powell, along with Anaheim Fire Department Battalion Chief Steve Pillar, dove into the water, climbed unto the canoe and immediately applied Cardio- Pulmonary Resuscitation (CPR) under extremely difficult conditions, and later administered shocks with Automatic External Defibrillator (AED) which brought back the patient's pulse and respiration as the paramedics arrived. WHEREAS, A catastrophe was avoided because of the skillful and quick response to danger and knowledge of lifesaving techniques demonstrated by Firefighter Andrew Powell, Battalion Chief Steve Pillar and the canoe team that swiftly and safely navigated 2 -4 foot swells and beached the forty foot canoe to make it possible for their Emergency Medical Skills to he so successful. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, recognize the courageous actions of the crew members of the Dana Point Outrigger Canoe Club and especially commend El Segundo Firefighter Andrew Powell and Battalion Chief Steve Pillar for their selfless efforts and heroic actions which averted what could have been a tragic loss to family, friends, and community. y. / %% / /y/ .`f //� �llfl /IJ ! (Nf /3 /I'/ /AI�I /JAYS � // / //. /! //I /O1111I /J / / /•�! /'S ✓� (F': itiiri/'if. � / "�in l5 CI �i,Sf��ifc�N.Si V y..► 1 ��1•.y� Q0 re �U ~i v d U y U rs rs i rs ,Q C U J �n U r >� � J y..► 1 ��1•.y� Q0 re �U ~i v d U y U rs rs i w w Go O� I v m rs U U m c E 6 :J e� � m u C � n rn #� C T ' m 1 .n y V � Ui Ul i= U� Cz; Y� S 41 A 14 R O_V T 10 C C � r >� � J v m c A I r-1 ti � Ci c G U� w w Go O� I v m rs U U m c E 6 :J e� � m u C � n rn #� C T ' m 1 .n y V � Ui Ul i= U� Cz; Y� S 41 A 14 R O_V T 10 EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business - Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding the introduction and first reading of an Ordinance adding a new Article E to Chapter 15 -4 of the El Segundo Municipal Code pursuant to Government Code § 65852.2 affecting Second Dwelling Units. RECOMMENDED COUNCIL ACTION: 1. Open Public Hearing; 2. Discussion; 3. Introduction and First Reading of Ordinance for Zone Text Amendment No. 04 -04 by title only; 4. Schedule a second reading and adoption of Ordinance on February 15, 2005; and /or 5. Alternatively, discuss and take other actions related to this item. BACKGROUND & DISCUSSION: On October 19, 2004 the City Council directed staff to draft a second unit ordinance that would clarify and implement the City's policies regarding second units. The Planning Commission recommended approval of the draft ordinance and adopted Resolution No. 2579 at its December 9, 2004 meeting. on next Draft Ordinance Adding a New Article E to Chapter 15 -4 of the ESMC Affecting Second Dwelling Units FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Requi ORIGINATED BY: N/A N/A N/A N/A 'ed: _ Yes X No DA Seimone Jurjis, fector of Planning and Building Safety 0 L% 1 1 STAFF REPORT: February 1, 2005 & DISC Page 2 The proposed ordinance would consolidate, clarify and implement the regulations for second units in the R -1 Zone through the addition of a new Article E to Chapter 15 -4 of the El Segundo Municipal Code. Consolidating the City's regulation of second units into one Chapter will help to reduce any confusion regarding the requirements of the El Segundo Municipal Code's ( "ESMC ") regulation of second units. These regulations have served to meet the City's requirements to provide for second units since 1983 when the Planning Commission and Council determined that the regulations were necessary to preserve the character and integrity of the R -1 Zone. In addition, the draft ordinance would impose a requirement that at least one dwelling unit on a parcel be owner - occupied; codify findings required by the Government Code regarding parking; and establish clear requirements for reviewing second unit applications. Second units are allowed as a matter of right in the R -1, R -2 and R -3 zones subject to certain development and location standards. Second dwelling units in R -1 zones are the most restricted and must comply with the following: A lot proposed for second unit construction must form a common boundary with a lot or lots zoned for R -3 [Multi - Family Residential], P [Automobile Parking], C -RS [Downtown Commercial], C -2 [Neighborhood Commercial], C -3 [General Commercial], CO [Corporate Office], or MU [Mixed Use]. The property proposed for the second unit cannot consist of more than one lot and cannot be more than fifty (50) feet wide. Planning staff has determined that 33 properties meet this requirement under the City's current Zoning designations. Second units must comply with development standards of the underlying zone including lot area, lot width, lot depth, minimum yard setbacks, and parking. The parking requirement fora second dwelling unit is a fully enclosed 2 -car garage in the R -1 zone. If the second dwelling unit is 3,000 square feet or larger, a third enclosed parking space is required. The design of a second dwelling unit must be compatible with the main dwelling. Second units must be served by the same driveway access to the street as the existing main dwelling. If the second unit is attached to the main dwelling, both the second unit and the main dwelling must be served either by a common entrance or a separate entrance to the second unit which must be located on the side or at the rear of the main dwelling. The Government Code allows cities to require owner - occupancy of at least one dwelling unit when a property is developed with a second unit. The proposed ordinance requires at least one dwelling unit be owner- occupied. Second dwelling units must comply with all applicable building, health and fire codes the same as any other residential unit. Second units are subject to the City's plan review process as specified in the proposed ordinance which is consistent with the process for all building construction in the City. 12 STAFF REPORT: February 1, 2005 BACKGROUND & DISCUSSION: (cont.) Page 3 The proposed ordinance is exempt from the requirements of CEQA because it is categorically exempt underthe CEQA Guidelines and El Segundo Guidelines which identify the project as a Category 3 pursuant to Section 15303, Class 3(a) in that the ordinance clarifies existing regulations pertaining to new construction of a second dwelling unit in a residential zone, where no physical changes occurs which are not otherwise exempt. Planning staff recommends that the City Council adopt the proposed ordinance that adds a new Article E to Chapter 15 -4 of the El Segundo Municipal Code (ESMC) regarding second dwelling units. P1Planning & Building SafetlAProjects1651- 675 \65912ndunitCCStaffRpt.doc 13 EXHIBIT A ORDINANCE NO. AN ORDINANCE ADDING A NEW ARTICLE E TO CHAPTER 15- 4 OF THE EL SEGUNDO MUNICIPAL CODE PURSUANT TO GOVERNMENT CODE § 65852.2 AFFECTING SECOND DWELLING UNITS. The Council of the City of El Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. This Ordinance is consistent with the City's procedures and standards as set forth in the El Segundo Municipal Code ( "ESMC ") and State mandates regarding Second Unit housing. B. Amendments to the ESMC affecting second dwelling units complies with the Land Use Element of the General Plan by providing alternative means of housing for our diverging and expanding populace. C. Amending the ESMC will not have a significant adverse impact upon local or regional housing needs, but will help to provide a variety of housing types, from single living to convalescent care, and will aid in meeting regional housing needs. D. It is in the public interest to adopt this Ordinance in compliance with Government Code § 65852.2. E. As demonstrated in the recently adopted Circulation Element (EA No. 579 and GPA No. 02 -1), and its accompanying FEIR (certified September 7, 2004) traffic volume continues to increase within the City's jurisdiction and numerous intersections are currently at less than desired levels of service, requiring, among other things, improvements to a number of traffic intersections, street construction, and other mitigations which are not projected to be completed for an extended period of time. F. There are currently approximately 16,033 residents in El Segundo. The residential zones in El Segundo are located within approximately .84 square miles of an approximately 5.46 square mile City which results in a relatively high density of housing in a relatively small area and resulting in intense on- street parking. The remainder of the City is zoned for industrial and commercial uses which are not suitable for housing. G. To help avoid additional significant traffic impacts, preserve the enjoyment of the R -1 Zone consistent with the goals and policies of the current General Plan, and avoid the adverse noise and parking impacts associated with increasing the Page 1 of 6 1 , density of the R -1 Zone, the City Council believes that it is in the public interest to continue to limit construction of second dwelling units within R -1 zones to the particular areas that are currently allowed under ESMC §§ 15- 4A -2(J), 15 -4B- 2(B), and 15 -4C -2. SECTION 2: A new definition is added to ESMC § 15 -1 -6 to read as follows: "'Second dwelling unit' means independent living facilities of limited size that provides permanent provisions for living, sleeping, eating, cooking and sanitation located on the same parcel as a single - family dwelling and either attached or detached from the single - family dwelling but share no common interior passageways." SECTION 3: A new Article E is added to ESMC Chapter 15 -4 to read as follows: "ARTICLE E. SECOND DWELLING UNITS." 15 -4E -1 Purpose. This Article is adopted pursuant to Government Code § 65852.2 for the purpose of consolidating, clarifying, and implementing the City's regulation of second dwelling units. Because second dwelling units tend to increase the volume of vehicle traffic within the City, street parking, noise, and other negative impacts, this Code restricts the location of second dwelling units within single family residential zones as set forth in this Article and elsewhere within this Title. Increased traffic not only impacts existing public infrastructure, such as streets and intersections, but degrades air quality, increases noise, and can introduce pollutants into the City's storm drains. Further, the density of housing within the City's jurisdiction, when coupled with the industrial, commercial, and airport uses prevalent throughout the City, impacts aesthetics; public health and safety; and public welfare by increasing the demand for public services. Moreover, because of the limited parking throughout the City, this Article makes the findings needed by the Government Code to require additional off - street parking for second dwelling units in single - family residential zones. 15 -4E -2 Location in R -1 Zones. In accordance with § 15- 4A -2(J), second dwelling units are allowed as a matter of right anywhere within an R -1 zone if they meet the following zone requirements: A. Lots upon which the second unit is to be constructed when the side lot line must form a common boundary with a lot or lots zoned for R -3 [Multi - Family Residential], P [Automobile Parking], C -RS [Downtown Commercial], C -2 [Neighborhood Commercial], C -3 [General Commercial], CO [Corporate Office], MU -N [Urban Mixed -Use North] or MU -S [Urban Mixed Use South]; and, Page 2 of 6 1 .. ♦I B. The real property proposed for the second unit cannot consist of more than one lot; and C. The real property cannot be more than fifty (50) feet wide; or, D. Where a single family dwelling unit containing seven hundred (700) square feet or less exists on the rear portion of the lot and was placed thereon prior to, or for which a building permit was issued prior to December 26, 1947, in conformance to the requirements of Ordinance 293 of the City a second detached unit may be erected on the front portion of the lot, whereupon the dwelling on the rear portion of the lot shall assume the status of a nonconforming use as defined herein, but may be expanded to a maximum of seven hundred (700) square feet. 15 -4E -3 Location in R -2 and R -3 Zones In accordance with the requirement of §§ 15- 4B -2(B) and 15 -4C -2, second dwelling units are allowed as a matter of right anywhere within R -2 and R -3 Zones as these zones already allow for more than one dwelling unit. This Section 15 -4E -3 does not grant additional rights to construct second dwelling units beyond the rights already set forth in Title 15. 15 -4E -4 Occupancy. In the R -1 Zone, either the main unit or the second unit must be occupied by the property owner. A declaration of this restriction must be recorded before occupancy and be binding on future owners. 15 -4E -5 General Requirements. A. Lot Area. All lots must conform with the lot area, width and depth requirements of the underlying zone. B. Minimum Yard Requirements. The minimum front, side and rear setbacks of the underlying zone provisions apply to any second unit. C. Design. Each unit must be designed to be compatible with the main dwelling. The design must consider the use of the same exterior materials, roof covering, colors, and other architectural features as the main residence. D. The second unit must comply with applicable building, health and fire codes. E. It is prohibited to have more than one second dwelling unit per lot. A second dwelling unit may only be built on a site which contains another residence or in conjunction with the construction of a main residence. Page 3 of 6 „ �L F. Access. The second unit must be served by the same driveway access to the street as the existing main dwelling. G. Common entrance. If the second unit is attached to the main dwelling, both the second unit and the main dwelling must be served either by a common entrance or a separate entrance to the second unit must be located on the side or at the rear of the main dwelling. 15 -4E -6 Parking for R -1 Zones. A. Pursuant to Government Code § 65852.2, the City finds that the requirement that a second dwelling unit on Single - Family Residential (R -1) property maintain two parking spaces is consistent with existing neighborhood standards applicable to existing dwellings. Because the size of second dwelling units are not limited (allowing large multi - bedroom units which tend to create the need for more than one parking space), the required parking is directly related to the use of a second dwelling unit. Requiring two parking spaces per dwelling unit is consistent with existing neighborhood standards since two parking spaces are required in all residential zones throughout the City. Off - street parking is allowed in rear and side yard setback areas in the rear third of a lot and tandem parking is also permitted. B. Offstreet Parking. Off -street parking spaces must be provided for a second dwelling unit in addition to that required for the main residence. The number and type of parking spaces must comply with § §15 -15 -3 and 15 -15 -5 as they relate to two - family dwellings. The required parking space may not block any required existing enclosed space for the existing underlying zone, nor conflict with access to a required parking space. 15 -4E -7 Plan review process A. The review process is necessary to ensure that development standards are complied with and that proposed buildings, structures and uses maintain the integrity of the zone and are compatible with other buildings and structures in the zone. B. A plan must be filed with the Planning and Building Safety Department on a form supplied by that department and contains the following information: 1. The use to which the property will be put; 2. An accurately dimensioned plot plan showing existing and proposed topography, all existing and proposed buildings and structures, off - street parking, landscaping areas, walls and fences, and all existing or proposed streets adjacent to the property; Page 4 of 6 .y 3. The dimension of all yards, setbacks, parking areas, driveways, walls and fences, and square footage of all building or other structures; and 4. The floor plans, sections and elevations of all buildings and structures proposed with a notation of the type of material to be used, the color, and a material sample. C. The applicant must pay a filing and processing fee, in an amount set by city council resolution when filing an application for plan approval. D. The Planning and Building Safety Director will provide the applicant with a written decision regarding the application. The decision of the director is final unless an appeal is filed in accordance with this Code. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: Repeal of any provision of the El Segundo Municipal Code does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6: The City Council determines that this ordinance is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§ 15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and clarifications to an existing zoning code and specification of procedures related thereto and will not have the effect of deleting or substantially changing any regulatory standards or findings required therefor. This ordinance is an action that does not have the potential to cause significant effects on the environment. SECTION 7: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8: This Ordinance will take effect on the 31st day following its final passage and adoption. Page 5 of 6 1.8 PASSED AND ADOPTED this day of 2005. Kelly McDowell, Mayor ATTEST: Cindy Mor[esen City Clerk APPRVBerg2er,,/ Mark D By: Assistant City 04 ey P APlanning & Building SaVty\PAOJECTS \651- 675\659\2 nd Unit Ordinance Exhibit A CC Final.doc I �' Page 6 of 6 EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business — Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding an appeal of the Planning Commission's decision to approve Environmental Assessment No. 636, Subdivision No. 04 -02 (Vesting Tentative Tract Map 60995), and Variance No. 04 -01 forthe conversion of an existing 35 -unit apartment complex to condominiums at 910 E. Grand Avenue. RECOMMENDED COUNCIL ACTION: 1. Continue Public Hearing to March 1, 2005; and /or 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Planning Commission, at its November 15, 2004 meeting, considered and approved the above - referenced project. On November 29, 2004, the El Segundo Residents Association (ESRA) and Wyle Laboratories Inc. filed separate appeals of the Planning Commission decision. Albert and Madeleine Marco are both the applicant and the property owner. The City Council held a public hearing on the appeals filed on December 21, 2004; a staff report was given, public testimony was taken, and the public hearing was continued to the February 1, 2005 City Council Meeting. In a letter dated January 17, 2005, the applicant's representative, Elizabeth Srour, requested a continuance of the February 1, 2005 hearing to March 1, 2005. The applicant needs additional time to review and adequately respond to the issues raised at the December 21, 2004 hearing. Both appellants have been contacted and are available for a March 1s` hearing. ATTACHED SUPPORTING DOCUMENTS: Letter dated January 17, 2005 requesting continuance. FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriations Re uired: Yes x No ORIGINATED BY: DATE: Z C /oS Seimone Jurjis, fanning and Building Safety Director REVIEWED BY: DATE: Mary St n, City Manager Z-G� or PAPlanning & Building Safety\PROJECTS\Ea- 636 \EA636CCsr2nd Feb.l 05 Ij SROUR & ASSOCIATES, LLC Busines` and Real Estate Development Services January 17, 2005 Elizabeth C. Srour Francene Baker Uralman 1001 Sixth Street, Suite 110 Manhattan Beach, CA 90266 (310) 372 -8433 • (310) 372 -8894 Fax Email: esrour @aol.com Mayor Kelly McDowell D L12 C E City of El Segundo and Council Members 350 Main Street L JAN 17 2b05 'r El Segundo, CA 90245 Plannelg and Building Safet , SUBJECT: 910 E.Grand, proposed condominium conversion (EA 636, Subdivision 04 -2, Variance 04-1) Dear Mayor McDowell and Council Members: This letter is submitted on behalf of Albert Marco, owner of the subject property and applicant for the proposed condominium conversion. We hereby request that the Council grant a 30 day continuance of the public hearing scheduled for February 1. The continuance is necessary to give Mr. Marco additional time to evaluate information presented by Staff at the hearing of December 21, 2004, and to work with his architect and with City Staff to determine the extent of any adjustments this information may have on his application and the proposed development. We respectfully request your consideration and approval of this request for the continuance of the public hearing to March 1 or as soon thereafter as the matter can be scheduled. Thank you. Sincerely, ELIZABETH SROUR On Behalf of Albert Marco Cc: Kimberly Christensen, Planning Manager C ZATA \WORD@- DreEL SEGIJN 0O910a grand- conve"Uppealkly- continue. doc EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for the Douglas Street Gap Closure Project, authorize staff to advertise the project for receipt of construction bids, and approve an additional authorization of $138,000 to LA County Department of Public Works for providing right -of -way acquisition services. (estimated cost = $16,291,470) RECOMMENDED COUNCIL ACTION: Recommendations: (1) Adoption of plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids after receiving approval by Caltrans; (3) Approve $138,000 for compensating the Los Angeles County Department of Public Works for providing right -of -way acquisition services for the project; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: (a) DOUGLAS STREET GAP CLOSURE PROJECT: Currently Douglas Street north of Rosecrans Avenue and south of El Segundo Boulevard dead ends at the Santa Fe Railroad tracks and the Metro Green line station. The subject project proposes to eliminate this existing gap by constructing a roadway underpass below the railroad tracks. The proposed project includes construction of the roadway underpass, a grade separation structure for the railroad, a pedestrian bridge to connect the two portions of the Green Line lower plaza separated by the underpass, storm drain pump station and associated drainage facilities and relocation of several oil, telephone and electrical facilities. The project also (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: (1) Location Map (2) Tentative Schedule FISCAL IMPACT: Capital Improvement Program: $4,950,000 (City Funds) plus $12,481,344 (Federal Funds) Amount Requested: None at this time Account Number: 301 -400- 8203 -8949 Project Phase: Adoption of Plans and Specifications Appropriation Requireo: Not at this time Planning and BY: 3 2 2 STAFF REPORT: February 1, 2005 Page 2 BACKGROUND & DISCUSSION: (cont.) includes an inter -modal transit facility to provide 30 Park and Ride parking spaces, carpool drop -off areas and bus bays for public transit vehicles. Access to this facility will be provided by a new signalized intersection off of the new Douglas Street roadway. Plans, specifications and right -of -way certification documents have been completed and submitted to Caltrans for approval of federal grant funds (administered by Caltrans) currently allocated for the project. The project is ready to be advertised upon receiving Caltrans approval of the submitted documents. (b) COST ESTIMATE AND FUNDING: Design Right -of Way (County services $495,000 and acquisition costs $1,568,530) Construction Cost (including relocation of utilities and railroad work) Construction Engineering Total Estimated Project Cost City Funds Federal Funds Total Available Funds Estimated Project Cost $ 1,845,000 $ 2,063,530 $16,291,470 $ 1,800,000 $22,000,000 Current Available Funding Estimated Shortfall: $22,000,000 - $17,431,344 = $4,568,656 $ 4,950,000 $12,481,344 $17,431,344 Note: The City is making efforts to obtain additional federal funds to address the above estimated shortfall. At this point the construction cost is an estimate and staff recommends advertising the project for bids to establish actual fund needs based on the received low bid amount. STAFF REPORT: February 1, 2005 Page 3 BACKGROUND & DISCUSSION: (cont.) (c) RIGHT -OF -WAY SERVICES BY THE COUNTY: The construction of the project required acquisition of a total 30 easements and land from MTA, S.C. Edison Company and four private property owners. The City Council had previously authorized $357,000 to retain the Los Angeles County Department of Public Works to provide right -of -way engineering and acquisition services. These services include initial discussions with the property owners, preparation of right -of -way maps, easement and grant deed documents, title search, property appraisals, and recordation of documents. At the end of this work the County prepares a right -of -way certification document for approval by Caltrans. All work has now been completed by the County. The initial budget for the County was expended by the County in January 2004. Additional work was required due to increase in the number of total parcels required, change of property ownership during negotiations and providing support to the City Attorney's office for the condemnation proceedings against three property owners. The County continued providing its services with the understanding that the City would reimburse the County at the completion of its services. To date the County has expended approximately $135,000 above the initial allocation of $357,000. Including a $3,000 contingency amount, staff is requesting an additional authorization of $138,000 to provide compensation to the County. 2 .I CITY MAP City of by 9e fOadc h a w SzMSNV SOl d0 AIN(100 00 �z Q V O P b j s .auw 3NI� I f .NU � li t,. �Ill� I —� . S t S� 3NiIOH.LMVH SO )LL10 ix° 1315'i] �eea� T aetif tie 0 24 oH7C I I MME ¢ ," U ET " �. wb W TOR �. y � �� ..m .. r " FF ;NJ �'€ CL EIEEJPEiEEN o�✓lon %�f4 Fy6� .WN'h 'Ar VIP--- U) 3' ,.. O �eea� T aetif tie 0 24 DOUGLAS STREET PROJECT... TENTATIVE SCHEDULE. 11 -18 -04 December 31, 2004: Completion of condemnation proceedings and obtain all needed right -of -way and easements. January 15, 2005: LA County to submit ROW certification to Caltrans February 1, 2005: Caltrans approves ROW certification and authorizes City to advertise the project for construction bidding. March 2005: Bid Period March 29, 2005: Bid Opening Date April 19, 2005: City awards Construction contract. May 22, 2005: Caltrans drop dead deadline for award of construction contract for the City to be eligible to receive $9.2 million federal grant for the project. These funds will be lost if this deadline is not met by the City. a wl N K 0 ry > rc rc O ¢ m a � w W LL LL Q O a a 2 O Z W f FF0 C H O u U Y % y \n u O W U W U w \ 1 O O SLL z m O > O O > Z OJ W� LLO� m m a I(1 N 1IVV a ° 3 a Z2nzZ� w iw z D0 m €� OQ Or,gm J- s" L 20a Y F 2 N F W ((JJKLL'f� -JO m �LLC�O ONFFm w OZ Z OZ no ZLL Z W V W wZQO W mgLL p KfK2200['WW FF W Y E c E O f �� c 9 QR W 220 �m Zy�y�%%W m �h I >yZ N �I >y KH IJLJ JS4 Q2Q LLN_J J W a2Z ° W W K� t°'¢U nK S 6' � Q S G _j � N j/j mU �cy$ �ii OOOF Ru y3(ry��jOOFa wga 5y�j(�/j}$�yyyi R o o w a tz5 � JG(u�iF wW o 0 ~ V1 ~ o O a � px W F¢ Q E m 4 9 grc �J LL mE g_ m a ap_O $ rc n cif U LL O O 8 O LL .-.. ° w F0F O II LL Q N LL LL a m II x B o 4 �F REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 18, 2005 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present — Arrived at 5:15 p.m. Council Member Jacobson - Present Mark Hensley, City Attorney, announced that Council would be meeting in closed session pursuant to items identified on the agenda and that 54956.2(b) items are a thread of litigation regarding a second unit on 916 Sheldon Street and Christina Wall claim, Claim No. 04 -14. PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. - NONE CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters City of El Segundo v. City of Los Angeles, et. al. LASC No. BS094279 Michael Ward v. City of El Segundo, et. al., LASC No. BC325247 El Segundo v. Stardust West Apartments, LASC No. YC031364 Flynn v. City of El Segundo, LASC No. YC046253 Irene Chen v. City of El Segundo, LASC No. YC049424 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 5 PAGE NO.1 28 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS - 0 matter Council moved to open session at 6:59 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 2 4 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 18, 2005 - 7:00 P.M. ATTENTION: There was no public hearing held on the Plaza El Segundo Project. It will be re- noticed and rescheduled for a later date. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:05 p.m. INVOCATION — Rev. Bonnie Wulff of Living in the Inner Light Foundation PLEDGE OF ALLEGIANCE — Mayor Pro Tern John Gaines PRESENTATIONS — (a) Council Member Jacobson presented a Proclamation saluting former elected officials, residents and businesses, and inviting the public to celebrate El Segundo's 88th Anniversary with a cake - cutting ceremony on Thursday, January 20, 2005 at Farmers Market. (b) Mayor McDowell presented Commendations to the Recipients and Judges (the El Segundo Rotary Club) of the 2004 Lighting Up the Community Program. (c) Mayor ProTem Gaines presented a Certificate of Recognition presented to Mike Gill, the 2004 El Segundo Police Officer of the Year. (d) Council Member Busch made Presentation of the trophies to the 2004 Holiday parade winners by the El Segundo Chamber of Commerce. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 3 30 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Francis Carvell, representing the PTA, requested Council approve and waive fees associated with the "Run for Education ". Liz Garnholz, resident, spoke regarding the proposed changing of street sweeping to alternate sides of the street. She also stated that Council should consider customizing the areas that are alternated. She further spoke to Consent Item 6, approval of an executive chauffer service, and Item 13 regarding the parking garage fees. Eric Johnson, resident, requested to be informed when the Public Hearing on the apartment/condo conversion on Grand Ave. is held. It was noted for the record that the item had been continued to February 1, 2005 and that the applicant has requested that it be continued to February 15, 2005. Jane Friedkin, resident, spoke regarding the street sweeping proposal. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2005 -2006 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2005 -2006 is $102,170. Estimated General Fund appropriation is $63,700. Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the proposed projects and budget for the 2005 -2006 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2005 -2006 is $102,170. Estimated General Fund appropriation is $63,700. City Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office. Tina Gall, Program Manager, gave a report. There were no comments from the public. MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 4 31 MOVED by Council Member Jacobson SECONDED by Mayor Pro Tern Gaines to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Busch to adopt the new 2005 -2006 CDBG projects and budget, including the appropriation of $63,700 of unallocated General Fund monies (from the sale of CDBG funds carried over from FY 03/04 to FY 04/05 and authorize the City Manager to execute the contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 2. Consideration and possible action regarding changing the current street sweeping program to accommodate an "alternating side" street sweeping schedule on all streets citywide where street sweeping parking restrictions are posted. (Fiscal Impact: $23,000). Jeff Stewart, Assistant City Manager, gave a report. Council consensus to revisit the item during consideration of the new waste hauling contract. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approved Warrant Numbers 2545211 to 2545396 on Register No. 7 in the total amount of $984,873.32 and Wire Transfers from 12/23/04 through 1/6/05 in the total amount of $243,377.87. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approved City Council Meeting Minutes of December 21, 2004. 5. Approved request from DIRECTV to place a 14,960 square -foot temporary sign on the exterior of the building for 2 months in recognition of the growth of recent subscribers Applicant: DIRECTV and the announcement of the new company's slogan at 2230 East Imperial Highway. 6. Approved an operation permit located at 2041 Rosecrans Avenue to allow The Black Label Company, LLC, a chauffeured executive sedan service business to transport passengers on the City's public streets. MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 5 J� Adopted Ordinance 1379 amending Section 6- 4 -6(A) of the El Segundo Municipal Code (ESMC) to establish additional license fees required for kennels housing more than ten (10) dogs. 8. Accepted the projects as complete for the installation of ADA Automatic Doors at the City Library (111 West Mariposa Avenue); Joslyn Center (339 Sheldon Street) and City Hall (350 Main Street) — Approved Capital Improvement Program — Project No. PW 03 -04 — CDBG Project No. 600069 -01. (Contract Amount: $54,860) Approved change order #1 in the net amount of $530 credit. Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 9. Accepted the project as complete for the Installation of Chlorination System at the City pool located at 219 West Mariposa Avenue — Approved Facilities Maintenance Program — Project No. PW 03 -14. (Final contract amount: $33,471). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. 10. Adopted plans and specifications for the repair of the connections of the steel roof truss at the City pool located at 219 West Mariposa Avenue — Project No. PW 05 -01. (Estimated Cost: $65,000). Authorized staff to advertise the project for receipt of construction bids. 11. Awarded contract No. 3536 to Spectra Contract Flooring for purchase and installation of marmoleum flooring at the Clubhouse located at 300 E. Pine Ave. (Fiscal Impact: $49,100) Authorized the City Manager to execute an agreement on behalf of the City as approved to form by the City Attorney. 12. PULLED FOR DISCUSSION BY COUNCIL MEMBER BUSCH MOVED by Council Member Boulgarides SECONDED by Mayor Pro Tern Gaines to approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, 10, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MEMBER BUSCH NOT PARTICIPATING IN ITEM # 11 DUE TO THE LOCATION OF HIS RESIDENCE. CALL ITEMS FROM CONSENT AGENDA 12. Consideration and possible action regarding the waiver of fees for city services associated with 13Th Annual "Run for Education ". Fiscal Impact: $3,370 MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to waive fees for city services associated with the 13 th Annual "Run for Education ". (Fiscal Impact: $3,370) MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS Council Member Jacobson left the dais at 8:00 P.M. due to a potential conflict regarding the location of his employer. MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 6 33 13. Consideration and possible action regarding re- establishing a public parking permit fee for the parking garage located at 121 Grand Avenue in Article E, Chapter 8 -5 of the El Segundo Municipal Code. Mary Strenn, City Manager gave a report. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1380 AN ORDINANCE REPEALING SECTION 2 OF ORDINANCE NO. 1369 TO RETROACTIVELY REPEAL THE SUNSET CLAUSE IN THAT ORDINANCE. Council Member Boulgarides introduced the ordinance. Council Member Jacobson returned to the dais — 8:04 P.M. Mayor McDowell made a Presentation of the city emblem to our new Assembly Member from the 53 Assembly District, Mike Gordon. 14. Consideration and possible action regarding possible sale of future payment by the State to compensate the City for $283,135.86 loss in Vehicle License Fee (VLF) revenues for the period beginning June 20, 2003 and ending prior to October 1, 2003 through the California Communities Statewide Development Authority (California Communities) program. (Fiscal Impact: $283,136) MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to approve the concept to sell future payment by the State to compensate the City for $283,135.86 loss in VLF funds for the period beginning June 20, 2003 and ending prior to October 1, 2003 through the California Communities program and once final Resolution is adopted at a future City Council meeting, deposit estimated proceeds of just over $250,000 into the Economic Uncertainty Fund. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — Michael Ward v City Announced that Council, by unanimous vote, determined the City would defend the action and provide a reservation of rights to Bob Hyland and Paul Giera. City Attorney read statement regarding the second unit issue. REPORTS — CITY CLERK —NONE REPORTS — CITY TREASURER — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 7 34 K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — None Council Member Busch — 15. Consideration and possible action regarding the adoption of a Resolution supporting an amendment to the Americans with Disabilities Act to require notice prior to filing a lawsuit. RESOLUTION NO. 4412 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO SUPPORTING LEGISLATION AMENDING THE AMERICANS WITH DISABILITIES ACT TO REQUIRE NOTICE PRIOR TO FILING LEGAL ACTION MOVED by Council Member Busch, SECONDED by Mayor Pro Tern Gaines to adopt Resolution No. 4412 supporting legislation amending the Americans with Disabilities Act to require notice prior to filing legal action. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Reported on the State Council on Base Closures meetings being held in the area. Council Member Jacobson — None Mayor Pro Tern Gaines — None Mayor McDowell — Commented further on the State Council on Base Closures and the participation by the local residents and elected officials. He also commented on the impact if the Air Force Base were to be closed. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mike Robbins, resident, spoke regarding the emergency room issues, hospital closures, and the possibility of illegal aliens receiving drivers license. Eric Fransen, resident, spoke regarding the building of two separate residences on an R -1 zoned lot. Jane Friedkin, resident, spoke regarding the building of two lot. separate residences on an R -1 zoned MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 8 3.5 Liz Garnholz, resident, spoke regarding the ADA item, alternate street sweeping days, parking garage fees, and building R -2 residences in R -1 zone areas. Mark Rener, resident, spoke regarding building R -2 residences in an R -1 zone, alternate street sweeping days, and parking garage fees. Artie McKewen, resident, spoke regarding building R -2 residences in an R -1 zone. Peggy Tyrell, resident, spoke regarding alternate day street sweeping and building R -2 residences in an R -1 zone. MEMORIALS — Leo V. Jugler, father of Ann Coles and father -in -law of El Segundo Police Sgt. Glenn Coles, Don Carter, husband of Sue Carter, and Robert Sherrill. CLOSED SESSION - NONE ADJOURNMENT at 9:00 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING January 18, 2005 PAGE NO. 9 36 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 25, 2005 — 11:00 A.M. CALL TO ORDER — Mayor Pro Tern Gaines at 11:00 a.m. ROLL CALL Mayor McDowell - Mayor Pro Tern Gaines Present arrived at 11:02 a.m. - Council Member Boulgarides - Present Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to Citv Business Onlv — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case; Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. Council Member Boulgarides left the meeting at 12:15 p.m. ADJOURNMENT at 12:25 p.m. Cathy Domann, Deputy City Clerk 3" EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for Replacement of Water Lines 2003 -2004, located at 600 -1000 block of Mariposa Avenue; 600- 1000 block of Maple Avenue; 600 -700 block of Maryland Street and 600 -700 block of Bungalow Drive. Approved Capital Improvement Program. Project No. PW 04 -06 - (Estimated cost = $595,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; and /or (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Capital Improvement Program for the fiscal year 2003 -2004 includes the Water Replacement Project at various locations. The purpose of the annual program is to replace and upgrade old water mains on an annual basis in order to prevent expensive repairs resulting from the potential water main breakage and to reduce the maintenance costs. (Background and discussion continued on the next page......) ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: Operating Budget: $600,000 Amount Requested: $595,000 Account Number: 501 - 400 - 7103 -8207 Project Phase: Adoption of plans and specifications Appropriation Required: No ORIGINATED BY: DATE: January 13, 2005 Seimone JurjiE jOir46tor of Planning and Building Safety / Acting City Engineer REVIEWED BY: DATE: M ry Str n, City Manager ngp 01 -1104 Adoption Of Plans m Spa roes ar Replacement Of water Lines 2WlM4 -MW -08 J8 BACKGROUND & DISCUSSION: (continued) Plans and specifications have been prepared by staff for replacement of the following water mains which are approximately 70 years old: • Approximately 1,513 feet of 8" water main in Mariposa Avenue, from Penn Street to Center Street. • Approximately 1,170 feet of 8" water main in Maple Avenue, from Sierra Street to Center Street. • Approximately 1,230 feet of 8" water main in Bungalow Drive, from Mariposa Avenue to Maple Avenue. • Approximately 1,230 feet of 8" water main in Maryland Street, from Mariposa Avenue to Maple Avenue. The construction activities will be phased to minimize the inconvenience to the residents. Each street will be considered a phase and the contractor will be directed to complete the construction on each phase prior to starting construction of the next phase to limit traffic and parking impacts. The total estimated cost of the project, including staff costs for design, inspection and construction contingencies, is $595,000. Anticipated bid opening is Tuesday, March 8, 2005. Funds for this project have been allocated from the Water Enterprises Funds in the 2003- 2004 Capital Improvement Program. 01.13 -w MOp nor Fla..WSP -ft.e .mr P.place..n,.f W'I 'in 2003- 2000— PW0/-06 3 �f J 40 EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adopting Ordinance No. 1380 to continue a public parking permit fee for the parking garage located at 121 Grand Avenue in Article E, Chapter 8 -5 of the El Segundo Municipal Code. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Second reading and adoption of Ordinance No. 1380 by title only and /or; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On January 18, 2005, the City Council held a public hearing and discussed the proposed Ordinance to continue a parking permit fee for the parking garage located at 121 Grand Avenue in Article E, Chapter 8 -5 of the El Segundo Municipal Code. The proposed Ordinance, upon adoption, would remove the expiration date in Ordinance No. 1369 and extends its effectiveness indefinitely beginning November 17, 2004. ATTACHED SUPPORTING DOCUMENTS: A. Ordinance No. 1380 FISCAL IMPACT: None Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: None BY: Hansen, Director of Economic by: Stren , City Manager /�ZS�OS 1G/o1" CI 41 ORDINANCE NO. 1380 AN ORDINANCE REPEALING SECTION 2 OF ORDINANCE NO. 1369 TO RETROACTIVELY REPEAL THE SUNSET CLAUSE IN THAT ORDINANCE. The Council of the city of El Segundo does ordain as follows: SECTION 1: The City Council finds and declares as follows: A. On November 18, 2003, the City Council adopted Ordinance No. 1369 for the purpose of regulating parking at the newly constructed parking structure located adjacent to the Cooke's Market; B. Ordinance No. 1369, in part, allowed persons and businesses to purchase parking permits in order to reserve parking spaces within the parking garage; C. When it adopted Ordinance No. 1369, the City Council added a "sunset" clause into the Ordinance which caused it to automatically expire one year from its effective date; D. The purpose of the sunset clause was for the City Council to review the success of the parking permit program and determine whether or not it should be continued; E. Based upon information submitted into the record including, without limitation, the staff report and presentation, the Council is satisfied that the parking permit program should be continued; F. The City Council did not intend for Ordinance No. 1369 to expire in November 2004; G. The City Council recognizes that California law, including, without limitation, Melton v. City of San Pablo (1967) 252 Cal.App.2d 794 and In re Cindy B. v. Eugene B. (1987) 192 Cal.App.3d 771, allows ordinances to be retroactively applied when the legislative intent for such retroactivity is clear; H. The City Council's intent in adopting this Ordinance is to remove the expiration date in Ordinance No. 1369 and extend its effectiveness indefinitely beginning November 17, 2004; 42 It is in the public interest to adopt this Ordinance in order to continue the success of the parking permit program; SECTION 2: Section 2 of Ordinance No. 1369 is repealed effective November 17, 2004. All other sections of Ordinance No. 1369 remain unaffected by this Ordinance. SECTION 3: Repeal or amendment of any provision of the ESMC will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. PASSED AND ADOPTED this _ day of 2005. Kelly McDowell, Mayor 2 HN ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the 18`h day of January 2005, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of the same was so passed and adopted by the following vote: 2005, and AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: Cindy Mortesen, City Clerk APPROVED Mark D. Hen In 3 City Attorney 44 EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding the FY 2004 -2005 First Quarter Financial Review, preliminary FY 2003 -2004 General Fund savings and direction on funding additional items from the Economic Uncertainty Fund. (Fiscal Impact up to $597,850 from the Economic Uncertainty Fund) RECOMMENDED COUNCIL ACTION: (1) Receive and file FY 2004 -2005 First Quarter Financial staff report. (2) Review preliminary FY 2003 -2004 General Fund savings and direct staff to transfer any final, audited savings into the Economic Uncertainty Fund. (3) Provide direction to staff for funding additional items from the Economic Uncertainty Fund, which were identified at the FY 2004 -2005 budget adoption and requested by City Council to bring back at the first quarter review. (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The focus of this FY 2004 -2005 first quarter financial review is to review revenues and expenditures in all funds for the period of October 1, 2004 through December 31, 2004. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Up to $597,850 from the Economic Uncertainty Fund Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: X Yes —No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services Ocln r� n _ .._.. DATE: Mary Stren ,City Manager _ � J BACKGROUND & DISCUSSION (CONTINUED) This report does not forecast year -end estimated revenues since it is still early in the fiscal year. Staff will follow up with another analysis of all revenues and expenditures at the FY 2004 -2005 midyear review in May 2005. (1) First Quarter FY 2004 -2005 REVENUES The following is an analysis of General Fund revenues by the ten major categories: A. Property Taxes The overall assessed valuation is estimated to be .6 %. This is attributable to a combined increase in Secured property tax assessed valuation offset by significant decreases in Unsecured property tax assessed valuation for two major taxpayers. Overall, the property tax revenue estimates are on target for fiscal year 2004 -2005. B. Other Taxes (Includes Sales Utility User's Transient Occupancy and Other Taxes This category is currently significantly above target with budget, mainly attributable to increases in Sales Tax, Transient Occupancy Tax, and Gas Utility User's Taxes. Due to the uncertainty of the operational status of the local power plant, the FY 2004 -2005 Gas Utility User's tax budget was significantly reduced. In December 2004, the local power plant was awarded Reliable Must Run (RMR) status by the California Independent System Operator (Cal -ISO). This means that the plant can be dispatched for Cal -ISO grid reliability needs and stands a chance to operate more often than it has been over the past year, which will enable the City to forecast the plant to be operational 7 to 10% of the year. As a result of the long -term contract, the plant has been operational more often and this revenue source is ahead of target. Sales tax has continued to grow, and the City has had 3 consecutive quarters of increases over the same periods the year before. Most of the increase has been attributable to the top 10 sales tax producers. Transient Occupancy taxes received for the first two months of FY 2004 -2005 compared to the same period in FY 2003 -2004 are up $115,850 or 25.0 %. Staff has spoken to several of the hotels, and the increased revenue is attributable to both increased occupancy and increased rates. One hotel stated the reason for the increase was there have been less long -term occupants and therefore fewer exemptions from the tax for stays over 30 days. Also included in this category, franchise tax, co generated electric, and all other utility user's taxes combined are on target with budget. 46 BACKGROUND & DISCUSSION (CONTINUED) C. Business License Fees This category is currently on target with budget at this time of the fiscal year. The majority of top business taxpayers submit their payment on or around January 31, 2005, and staff will have a more complete picture of this revenue source during the first week of February 2005. D. Other License and Permits This category is currently on target with budget. The most significant part of this category is building permits, and the City has received 31.7% of the budget with 25.0% of the fiscal year complete. Residential and interior commercial building improvements continue to remain strong in Southern California and in the South Bay in particular. The development outlook for 2005 continues to look positive with several projects in the planning and design phase. E. Interest and Rentals This category is currently below target with budget. Interest rates continue to remain low; however the Federal Reserve has begun a series of federal fund rate increases and anticipates several more rate increases in 2005 to keep inflation in check. This will have a positive impact on interest income. Staff anticipates a slight increase in interest rates the second half of this fiscal year, and this may enable the revenues to come in on target with budget. F. Intergovernmental Revenues This category is currently below budget but anticipated to be on target by the end of the fiscal year. As part of the 2004 State Budget Act, the rates charged to motor vehicle owners and the corresponding revenue to local agencies was permanently reduced from 2% to .67 %. This reduction is to be replaced by an increase in property taxes, which will be deposited at the end of January and May each year. G. Charges for Services This category is below target mainly attributable to a slowdown in this first quarter in Planning fees. Zoning and Planning fees, Plan Check fees, Plan retention fee, Energy Plan Check fees, and Planning Service Fees have a combined budget of $1,008,600 and we have only received $176,400 or 17.5% combined through December 31, 2004. This revenue source is cyclical and staff continues to expect that the planning fees will come in on target this fiscal year. One exception to this is the Planning Service Fees. This revenue source was originally anticipated to be $100,000 and staff is not currently anticipating receiving any of this in FY 2004 -2005. Other sources of revenue within this category are either ahead or on target with budget. 47 BACKGROUND & DISCUSSION (CONTINUED) Overall revenues in this category are 22.5% with 25.0% of the fiscal year complete. Two other General Fund categories including Other Revenue and Transfers In are expected to be on target with budget. Total Estimated Revenues With 25% of the fiscal year complete, overall General Fund revenues are on target with budget and there are no adjustments needed at this time. Revenues in all other funds appear to be on target with budget. Since many of the revenues and expenditures are difficult to anticipate only three months into the fiscal year, staff will prepare another in -depth review of revenues and expenditures at the midyear review in May 2005. GENERAL FUND EXPENDITURES The following is an analysis of General fund expenditures by major categories: A. Elected Officials and Administrative Support Services This category, which consists of the City Council, City Clerk, City Treasurer, City Manager's office, and Administrative Services is currently on target with budget. B. Non Department Non Department expenditures are currently on target with budget. C. Public Safety The FLSA overtime and leave replacement accounts combined for Fire Suppression and Paramedic divisions are 30.5% of budget, which is ahead of target with budget with only 25.0% of the fiscal year complete. Within the Fire Suppression division, the FLSA overtime expenditures are $54,836 or 37.0% of budget and the leave replacement is $137,711 or 50.0% of budget. This is mainly attributable to several employees that are out on "Injured on Duty" (IOD) status, which was not anticipated as part of the FY 2004 -2005 budget. The increases in the Fire Suppression division is partially offset by the same accounts within the Paramedic division, which have FLSA overtime expenditures of $15,365 or 10.5% and leave replacement expenditure of $43,628 or 17.1% of budget. Overall, the FLSA overtime and leave replacement for these two divisions combined are $45,200 or 6.6% over budget for the first quarter. U• BACKGROUND & DISCUSSION (CONTINUED) At the budget adoption in September 2004, City Council funded $136,250 for the Fire Department to not "run short" (run short up to one suppression member when a Firefighter or Firefighter /paramedic vacancy occurs) for the FY 2004 -2005 first quarter and directed staff to bring this item back for discussion at the first quarter review which is being presented tonight. D. Planning and Building Safety This department, which consists of the Planning and Building Safety divisions, is on target with the approved budget. E. Pubiic Works This function's General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance and Administration. Other fund operations in this function include Gas Tax, Facilities Maintenance and the Water Fund. The total category is currently on target with budget. F. Recreational Cultural and Information Services The Recreation, Cultural and Information Services function includes the Recreation and Parks Department and the Library and Cable Services Department. Overall this category is on target with budget. Total Genera/ Fund Estimated Expenditures With 25% of the fiscal year complete, General Fund expenditures are on target with budget and there are no adjustments needed at this time. Expenditures in all other funds appear to be on target with budget. any final, audited savings into the Economic Uncertainty Fund At the Strategic Planning Session in July 2004, City Council directed staff to transfer any excess General Fund revenues over expenditures into the Economic Uncertainty Fund. Since we will not have the final audited numbers until after this report, staff recommends HE BACKGROUND & DISCUSSION City Council direct staff to transfer the final audited General Fund savings into the Economic Uncertainty Fund. Based on preliminary unaudited FY 2003 -2004 numbers, total General Fund revenues will exceed total General Fund expenditures. While the final number is not known at this point, staff does anticipate there will be a positive balance to transfer into the Economic Uncertainty Fund. The final FY 2003 -2004 audited General Fund savings and associated deposit into the Economic Uncertainty Fund will be reported to City Council after this first quarter review. (III) Provide direction to staff for funding additional items from the Economic Uncertainty Fund. At the September 17, 2004 budget adoption, the Council directed staff to fund a number of projects including designating $1.25 million in the Economic Uncertainty Fund due to the uncertainty of the Gas Utility User's Taxes as an ongoing revenue source; adding $5,000 to the South Bay Youth Project; $600 for Sunday hours at Joslyn; $7,500 for the Downtown Directory; $23,000 to reinstate full funding for the FY 2004 -2005 first quarter for one CSI position and $136,250 for not implementing Fire Department Run Short Option 1. A (run short up to one suppression member when a Firefighter or Firefighter /Paramedic vacancy occurs). Other appropriation and revenue adjustments totaled $50,000 bringing the balance in the Economic Uncertainty Fund to $864,650. The Council also directed staff to bring back the CSI position and the Fire Department Run Short staffing together with a number of other items to determine whether to fund these items for the remainder of FY 2004 -2005. The following items were to be considered for funding the remainder of FY 2004 -2005 after the first quarter of the fiscal year. ➢ $69,000 for CSI position for the remaining 9 months of FY 2004 -2005 ➢ $408,750 for not implementing the Fire Department Run Short Option 1.a (run short up to one suppression member when a Firefighter or Firefighter /paramedic vacancy occurs) ➢ $50,000 for Slurry Seal project east of Sepulveda ➢ $11,000 for City Council legislative trip to Washington D.C. ➢ $10,000 for GIS consulting services ➢ $12,800 for electronic posting of agenda backup material on the website ➢ $2,500 to establish a residential e-mail database ➢ $33,800 to provide part-time staffing in the Club House' The total fiscal impact of these items under consideration is $597,850. Staff recommends that any of these items that the City Council wants to approve moving forward with be funded from the Economic Uncertainty Fund. " This item was not included in the original list of items reviewed during the September 2004 budget adoption. 5n BACKGROUND & DISCUSSION Actions taken by the City Council after the budget was adopted were to deposit an additional $225,000 into the Economic Uncertainty Fund from the Liability Insurance Fund, and City Council also has given conceptual approval to deposit $250,000 into this fund from the sale of future Vehicle License Fees. These additional deposits totaling $475,000 together with the FY 2003 -2004 General Fund savings that will eventually be deposited into the Economic Uncertainty Fund will enable the Council to fund most or all of the $597,850 list of items presented above for consideration. Future considerations It is important to note items that will need to be funded in the future such as balancing the FY 2005 -2006 budget, costs of additional LAX litigation, and funding of future retiree medical benefits. Staff will continue to monitor all revenues and expenditures as well as the status of the Economic Uncertainty Fund closely and report back to Council again at the May 2005 midyear review. :i 1. EL SEGUNDO CITY COUNCIL MEETING DATE: February 1, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Reports — Mayor Pro Tern Gaines AGENDA DESCRIPTION: Consideration and possible action regarding the current capabilities of the City of El Segundo's Emergency Public Notification Systems. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1) Receive and file status report on the capabilities of the City's Emergency Public Notification Systems; 2) Direct staff to conduct a public warning exercise to measure the effectiveness of existing notification systems; 3) Direct staff, based on the analysis of the exercise, to return at a later date to identify alternatives and potential costs /impacts for Council consideration; 4) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Throughout 2004 the South Bay Council of Governments (COG) has discussed varying issues related to Homeland Security, Emergency Readiness, and Public Warning Systems. I have asked to have Council briefed on the current capability of the City of El Segundo's emergency Public Notification Systems and to relay some of the alternatives other communities have tried. I am requesting that Council direct staff to plan and conduct a public warning exercise to evaluate the effectiveness of capabilities as it relates to the level of the public participation and awareness of the exercises test message. I would further request that based upon staffs evaluation of the exercise, that they be directed to bring back for Council consideration, alternatives for enhancing the emergency notification systems, along with potential costs and operational impacts. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: None Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: _Yes X No ORIGINATED: n DATE: X. J l /Z� /iI� Pro -Tem `r[ Vv w o T. DATE: Mary Stren , City Manager /Zryvy �� 9