2005 AUG 16 SPECIALSPECIAL
MEETING AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda Items
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting The time limit for comments is five (5) minutes per person
Before speaking to the City Council, please come to the podium and state Your name and residence and the
organization you represent, if desired Please respect the time limits
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 607 -2208
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 16, 2005 — 5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council
Failure to do so shall be a misdemeanor and punishable by a fine of $250
A. SPECIAL ORDERS OF BUSINESS -
Consideration and possible action regarding presentation of budget workshop
on the FY 2005 -2006 Preliminary Operating Budget and Five Year Capital
Improvement Plan.
Recommendation — (1) Staff presentation of the 2005 -2006 Preliminary Budget
Workshop and Council direction to staff regarding all City fund revenues and
expenditures (Includes potential discussion and direction relating to all City Department
revenues and expenditures and all general and special fund revenues and
expenditures), (2) Alternatively discuss and take other action related to this item
ADJOURNMENT-
POSTED
DATE /c7 osr
TIME '� ' 30 - 0 YT-
NAME
EL SEGUNDO CITY COUNCIL MEETING DATE- August 16, 2005
AGENDA ITEM STATEMENT AGENDA HEADING: Special Business 5 00 p m.
Consider and possible action regarding presentation of budget workshop on the FY 2005 -2006
Preliminary Operating Budget and Five Year Capital Improvement Plan
RECOMMENDED COUNCIL ACTION:
1) Staff presentation of the 2005 -2006 Preliminary Budget Workshop and Council
direction to staff regarding all City fund revenues and expenditures (includes potential
discussion and direction relating to all City Department revenues and expenditures and
all general and special fund revenues and expenditures),
2) Alternatively discuss and take other action related to this item
BACKGROUND & DISCUSSION:
The City Council held Strategic Planning Sessions regarding the FY 2005 -2006 Preliminary
Budget on May 20, 2005 and July 25, 2005, and on August 2, 2005 the City Council received
the FY 2005 -2006 Preliminary Operating Budget In this presentation, staff will highlight each
department's accomplishments from last fiscal year and respond to questions from the City
Council
ATTACHED SUPPORTING DOCUMENTS:
FY 2005 -2006 Budget Workshop Schedule
FISCAL IMPACT:
Operating Budget.
Amount Requested,
Account Number-
Project Phase.
Appropriation Required: _ Yes x No
ORIGINATED BY: DATE:
Rrat M PlumlPa nirPCtnr Ariminictrntiva Services
Incorporated in the FY 2005 -2006 Preliminary Operating and Capital Improvement Budget are
new programs, new revenues or fees, and program changes /reductions recommended by the
City Council at the Strategic Development Sessions held on May 20 and July 25, 2005 At the
May 20, 2005 Strategic Planning Session with the City Council, staff presented an initial
General Fund budget shortfall of approximately $723,600
Based on the City Council and City Manager direction, staff prepared departmental budgets
with the objective of helping to close the shortfall and presented a balanced budget to the City
Council at the July 25, 2005 Strategic Planning Session
The budget includes over $500,000 in department reductions and strategies, a one -time
postponement of $500,000 Transfer to the Infrastructure Replacement Fund, transfer of over
$500,000 from Developer Deposits to help replenish the Equipment Replacement Fund, one-
time reimbursement of a $795,000 loan from the General Fund to the Water Fund, and
deposits of any excess balance in the Economic Uncertainty Fund into the General Fund
The budget also includes a plan to begin replenishing the Equipment Replacement fund over
three years at a total estimated annual deposit of $479,400, $200,000 annual replenishment
of the Liability Insurance Fund, $844,450 in new proposed programs, $45,350 in new
proposed technology projects, and over $32 million in Capital Improvement Projects
Additionally, no positions were eliminated, which enables the City to continue to provide the
same outstanding service to the residential and business community
G�'f Y OA
p° /''
1. SEGUE I I
From:
Jeff Stewart, City Manager
Bret M. Plumlee, Director Administrative Services
TO: Department Heads
City Treasurer
City Clerk
Subject: FY 2005 -2006 Budget Workshop
The Budget Workshop will be held Tuesday, August 16, 2005 starting at 5 00 P M in the
Council Chambers Please bring your departmental budget packet and FY 2005 -2006
Preliminary Budget with you to the meeting
The schedule is as follows
5 05 P M Introductory remarks by City Manager
Revenue, Capital Improvement Projects, and Expenditure summary overviews by
Administrative Services Director
5 10 P M Elected Officials (City Council, City Clerk, City Treasurer)
Administrative Support Services (City Manager, City Attorney, Administrative
Services, Internal Services/Nondepartmental)
5 15 P M Planning & Building Safety
5 25 P M Public Works
5 35 P M Recreational /Cultural and Informational Services
Recreation and Parks
Library
5 45 P M Public Safety
Police
Fire
Bret will give a summary overview of proposed revenues and appropriations
Each department head will he called up during the assigned time to give a brief overview of their
department's past year's accomplishments, and upcoming year's goals and, to be available to
answer questions by City Council
Please call Bret at extension 2314 if you have any questions
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