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2005 APR 19 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524.2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 19, 2005 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Troop 762 Scout Master, Don Gardner PLEDGE OF ALLEGIANCE — Council Member Jim Boulgandes Next Resolution # 4422 Next Ordinance # 1385 0 J PRESENTATIONS — (a) Commendations to the recipients of the 2004 Waste Reduction Awards Program (WRAP) Chevron, El Segundo Refinery, Northrop- Grumman Integrated Systems Sector, and, Raytheon Company, Space & Airborne Systems (b) Commendations to six Boy Scouts from Troop 762 in El Segundo Christopher Donahue, Stephen Gardner, Bradley Howell, Brett Kagy, Sean McCormick and Brandon Warner, on having earned the highest rank in Boy Scouts, the Eagle Scout honor (c) Commendation to Nancy Werrnck for having served on the LAX Area Advisory Committee (d) Proclamation recognizing El Segundo Police Officer Aaron Corkins and El Segundo Firefighter Andrew Powell as recipients of the 2004 Distinguished Medal Award, and proclaiming April 28, 2005 as Medal of Valor Day in El Segundo to commemorate the heroism and self - sacrifice of past and present recipients of this prestigious award (e) Proclamation recognizing Richmond Street Music Teacher, Kara Baldino, as Teacher of the Year and proclaiming May 2 -6, 2005 Teacher Appreciation Week ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation — Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS 0 4 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 1. Consideration and possible action regarding a presentation by the Senior Housing Board of the 2005 Budget for the Park Vista Senior Citizen Housing Complex. Recommendation — (1) Approve the 2005 Budget for Park Vista Senior Citizen Housing, (2) Alternatively, discuss and take other action regarding this item 2. Consideration and possible action regarding establishing a procedure for each Committee, Commission and Board (CCB) to give an annual report to the City Council regarding the state of the CCB, including any issues that should be considered by Council. Recommendation — (1) Set the procedure and approve, (2) Alternatively, discuss and take other action regarding this item E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 3. Warrant Numbers 2546680 to 2546926 on Register No. 13 in the total amount of $636,684.84 and Wire Transfers from 3/25/2005 through 4/7/2005 in the total amount of $281,194.19. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 4. City Council Special and Regular Meeting Minutes of April 5, 2005. Recommendation — Approval 5. Consideration and possible action regarding the waiver of fees for city services associated with Movie in the Park. (Fiscal Impact: $3,200) Recommendation — (1) Waive fees for city services associated with Movie in the Park, (2) Alternatively, discuss and take other action related to this item 0 5 6. Consideration and possible action regarding first amendment of professional services agreement number 3451 between Accounting, Tax and Advisory of Orange County, L.L.C. (CBIZ) and the City of El Segundo for $60,000 and first amendment of professional services agreement number 3430 between Moreland & Associates, Inc. and the City of El Segundo to provide temporary professional accounting services for $20,000 in the Administrative Services Department. (Fiscal Impact: $80,000) Recommendation — (1) Authorize the City Manager to amend professional services agreement number 3451 on behalf of the City for temporary professional accounting services with CBIZ for an amount not to exceed $60,000, (2) Authorize the City Manager to amend a professional services agreement number 3430 on behalf of the City for temporary professional accounting services with Moreland & Associates, Inc. for $20,000, (3) Alternatively, discuss and take other action related to this item 7. Consideration and possible action regarding a request by the Public Works Department to revise the existing class specification for the job classification of Engineering Technician. Recommendation — (1) Approve the Engineering Technician class specification, (2) Approve the Examination Plan for Engineering Technician, (3) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding the El Segundo Police /Fire Department's facilitation of activities related to the "Every 15 Minutes " program. Recommendation — (1) Approve request to utilize necessary city services to help with the program, (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS — G. REPORTS — CITY MANAGER — NONE H. REPORTS —CITY ATTORNEY —NONE I. REPORTS —CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS 6 0 6 Council Member Boulgarides — 9. Consideration and possible action regarding revising portions of the Site Development Standards in the R -1 Zone text. Recommendation — (1) Discuss Item; (2) Direct staff to return to City Council with recommendations to changes of the R -1 Zone Site Development Standards, (3) Alternatively, discuss and take other action related to this item Council Member Busch — Council Member Jacobson — Mayor Pro Tom Gaines — Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any Item not on the agenda The Council will respond to comments after Public Communications is closed MEMORIALS — CLOSED SESSION The City Council may move Into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea) for the purposes of conferring with the City's Real Property Negotiator, and /or confemng with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the Crty's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE 41 IV O�- TIME s NAME r� rI 00(om enbation City of tt 6cpnba "ifor m WHEREAS, Faced with rapidly filling landfills, the California Legislature enacted the California Integrated Waste Management Act of 1989, otherwise known as AB939, WHEREAS, AB939 requires all cities and counties in California to maintain the reduction of landfill waste by 50% or greater, following the year 2000; WHEREAS, The City of El Segundo recognizes that this reduction is only possible through the continued efforts and support of businesses such as Chevron, El Segundo Refinery, WHEREAS, In 1993 the California Integrated Waste Management Board established the Waste Reduction Awards Program ( "WRAP ") to recognize California businesses that have made outstanding efforts to reduce non - hazardous waste and send less garbage to our landfills, WHEREAS, The California Integrated Waste Management Board has presented a 2004 WRAP award to Chevron, El Segundo Refinery, WHEREAS, The City of El Segundo wishes to congratulate Chevron, El Segundo Refinery on receiving a 2004 WRAP award and extends sincere appreciation for the company's active role in protecting California's environment and minimizing the environmental impact to our community NOW, TI iEREFORE, the Mayor and Members of the City Council of the City of EI Segundo, California, on this 19th day of Apnl, 2005, hereby commend (%evron, R /Segundo Refinery for its continued attention to implementing programs in waste reduction and recycling Z ", () S ommrn atton Cap of Cl &tgunbo, California WHEREAS, The Boy Scouts of America was founded on February 8, 1910, and has grown to be a vital force in the development of our youth through its many programs winch encourage the ability of its members to do things for themselves and others WHEREAS, Since its organization, El Segundo Boy Scout Troop #762, has proved to be a great force for youth, serving many thousands of people through a wide variety of activities designed to complement and implement the youth programs offered by churches, civic organizations, and public schools. WHEREAS, Christopher Donahue, in Ins quest for Eagle rank, the highest honor attainable by a Boy Scout, has attained each of the Scout ranks and completed the rigorous requirements of an Eagle service project that benefits a religious institution, school, or the community A Court of Honor will be held in celebration of his accomplishments on April 23, 2005. WHEREAS, The honor of Eagle Scout requires proof before an Eagle Board of Review that the applicant has demonstrated leadership, character, and achievement befitting an Eagle Scout, as measured by Ins community leaders. WHEREAS, The Scoutmasters, during this remarkable time of achievement by Eagle Scout Christopher Donahue were Steve Wiley and Don Gardner. NOW, THEREFORE, on this 19`6 day of April, 2005, the Mayor and Members of the City Council of the City of El Segundo, California, hereby commend Christopher Donahue, for attammg the rank of Eagle Scout and hereby recognize the wholesome and beneficial influence exerted by the Boy Scouts of America, Troop #762 upon the development of these young people who will become the future leaders of our community 011 Vmmtnbat r CLitp of Cl begunDu, California WHEREAS, The Boy Scouts of America was founded on February 8, 1910, and has grown to be a vital force in the development of our youth through its many programs which encourage the ability of its members to do things for themselves and others WHEREAS, Since its organization, El Segundo Boy Scout Troop #762, has proved to be a great force for youth, serving many thousands of people through a wide variety of activities designed to complement and implement the youth programs offered by churches, civic organizations, and public schools. WHEREAS, Bradley Howell, in his quest for Eagle rank, the highest honor attainable by a Boy Scout, liar attained each of the Scout ranks and completed the rigorous requirements of an Eagle service project that benefits a religious institution, school, or the community A Court of Honor will be held in celebration of his accomplishments on April 23, 2005 WHEREAS, The honor of Eagle Scout requires proof before an Eagle Board of Review that the applicant has demonstrated leadership, character, and achievement befitting an Eagle Scout, as measured by lies community leaders. WHEREAS, The Scoutmasters, during this remarkable time of achievement by Eagle Scout Bradley Hower were Steve Wiley and Don Gardner NOW, THEREFORE, on this 19`h day of April, 2005, the Mayor and Members of the City Council of the City of El Segundo, California, hereby commend Bradley Howell, for attaining the rank of Eagle Scout and hereby recognize the wholesome and beneficial influence exerted by the Boy Scouts of America, Troop #762 upon the development of these young people who will become the future leaders of our community. ��G � L c,�� ✓oLO �o4c�°.GL 0 omme l atio ` Crtp of (fit *tgunbo, California HEREAS, The Boy Scouts of America was founded on February 8, 1910, and has gown to be a vital force in the development of our youth through its many programs which encourage the ability of its members to do things for themselves and others HEREAS, Since its organization, El Segundo Boy Scout Troop #762, has proved to be a great force for vouth, servmo many thousands of neonle through a wide vanety of aofmf iea CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 2 matters City of El Segundo v City of Los Angeles, at al , LASC No BS094279 Re Variance Application of, City of Los Angeles, Department of Airports for Los Angeles International Airports, Department of Transportation, State of California, Case No 2009060244 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -1- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) -2- matters Labor Negotiator Mayor Kelly McDowell and Council Member Carl Jacobson Unrepresented Employee City Manager Appointee Jeff Stewart Labor Negotiator Jeff Stewart Unrepresented Employees All Unrepresented City Employees (All City Employees that are not members of collective bargaining units) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) -0- matter SPECIAL MATTERS — None n 0 4 a U O M hX Vl xxx a a � f ^Y V 'N •'I y U 9 U O v —ci w Sr fl r `.x u t-+ �I tai Fr y .S? .n m C •y Y m .r L m m a N U i.1 O wW` W .N 0 0 Q 0 .7 m d N y .y :J a O �Ta m fl y U FUi W 14 Iyy •y m 0 3 ti z ^J 0 U W ..fl 0 0 J H V v w cn' ^^3 m �A iz V� 4 3 4 o �V v I� J �J1� roc[amation Citp of (ft *rgunbo, California WHEREAS, The South Bay Medal of Valor program was first conceived in October of 1974 to recognize safety personnel for heroic acts which so often had in the past gone unheralded, WHEREAS, The first Medal of Valor Luncheon was held on March 20, 1975 with nine cities and nine chambers of commerce in the South Bay participating April 28, 2005 marks the 318` year of the Medal of Valor Luncheon, WHEREAS, Each year the Distinguished Service Award, Sustained Superiority Award and Medal of Valor are awarded to honor all South Bay Police and Firefighters who have distinguished themselves by conspicuous bravery, heroism or other outstanding meritorious actions, and for their service to our communities, WHEREAS, The following awards will be presented at this year's Medal of Valor Luncheon. For Distinguished Service El Segundo Police Officer Aaron Corizins and Firefighter Scott Powell, Gardena Police Officers Christopher Cuff and Hugo Gualotuna, Manhattan Beach Police Officers Matt Sabosky and Gregg McMullin, and Redondo Beach Police Officer Christopher Saboshy For Sustained Superiority Hermosa Beach Police Sgt Tom Thompson, and Inglewood Police Detective Raul Castanon The Medal of Valor will be presented to Inglewood Police Lt Martin Sissac, Officer Cesar Jurado, Officer Gilbert McDonough and Officer Eric Warleen, Redondo Beach Sgtr James Banach and Officer Jeffrey Mendence, and from Torrance Police Department Officers Steven Heglar, Jeffrey Livingston, James Rudolpb, Richard Crosbie and Mathew Schlerf NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, do hereby proclaim April 28, 2005 as MEDAL. OF VALOR DAY in El Segundo to commemorate the heroism and self - sacrifice of past and present recipients of this prestigious award C,r�e�inraf 'G'Cri�re(iet, �Jtec Ijjg rortam tion C" Of el Oe , " WHEREAS, A strong, effective system of free public school education for all children and youth is essential to our democratic system of government, and WHEREAS, The United States has made considerable progress in the social, technological, and scientific fields due to our system of free and universal public education, and WHEREAS, Much of this progress can be attributed to the qualified and dedicated teachers entrusted with the educational development of our children to their full potential, and WHEREAS, Teachers should be accorded high public esteem, reflecting the value that the community places on public education, and WHEREAS, Parent Teachers Associations on every level nationwide are keenly aware of the importance and impact of teachers on children, and WHEREAS, It is appropriate that teachers be recognized for their dedication and commitment to the education and shaping of their students, and WHEREAS, Kara Ba/dino, Music Teacher at Richmond Street School, has been selected by her peers and named Teacher of the Year by the El Segundo Unified School District NOW, THEREFORE, on this 19`h day of April 2005, the Mayor and the Members of the City Council of the City of El Segundo, California, commend Music Teacher, Kara Baldino on being named iea,ker of tk' Year and hereby proclaim the week of May 2 — 6, 2005 as Teacher Appreciation Week src:i_ 41' F.....f DIP; EL SEGUNDO CITY COUNCIL MEETING DATE: April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Committees, Boards and Commissions AGENDA DESCRIPTION: Consideration and possible action regarding a presentation by the Senior Housing Board 2005 Budget for the Park Vista Senior Citizen Housing Complex RECOMMENDED COUNCIL ACTION: 1 Approve 2005 Budget for Park Vista Senior Citizen Housing 2 Alternatively, discuss and take other action regarding this item BACKGROUND & DISCUSSION: The El Segundo Senior Housing Board, together with the management company, Cadman Group, has prepared the budget for the year of 2005 At the Senior Housing Board meeting of March 23, 2005, the Board approved the budget document for presentation to the City Council at the April 19, 2005 meeting This budget is late in getting to City Council because the Senior Housing Board had a change in management companies and they had to review the previous company's books and make sure everything was in order. The Board also wanted to wait until the rent increase issue had been resolved with the City Council, so they could accurately reflect their income and expenditures The City Council approved a 5% rent increase at their December 7, 2004 meeting which in conjunction with the removal of unnecessary expenses (i a earthquake insurance, seminars, conferences etc ) has allowed for a budget savings The Park Vista budget is now designed so that Park Vista can adequately meet its current expenses and put away reserve funds for capital improvements, deferred maintenance and emergency expenditures The El Segundo Senior Housing Board is recommending Council's approval of the 2005 budget for the Park Vista Senior Citizen Housing Complex The current fiscal year concludes September 30, 2005 ATTACHED SUPPORTING DOCUMENTS: Proposed 2005 Park Vista Senior Housing Budget FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: No ORIGINATED: DATE: 1.I� 4. 41.x1.u,5>s 1 Ca RReport 20060W Budget for Pal Vcta Date T uretley AWil ], 20D5 9 W a m / f / 12 a m g S m '4 q d g °$ s 'm d gg o _ 3 x c o m m E 3 m e e m s m g d „° iii ° S S a an $ S' n o � m m o e m m x a a m Q 3C °C3 c s � z 0 3 O m m m 0 0 0 0 0 0 w O W A A V U O O O O 0 0 0 0 0 0 0 0 0 0 m O m pW p T m m m O w n o w 3 w T m C m 0 o CL v c WCL m N M 121 a a a a m N C N O m N N H W W W i O O w O O� a= 2 tWJ O O O O O W O O m e pNm 3 v V O W 9i W N O W W N N J m W A O O O O O O O S O O O g O O O O O O O W O w O m m O O m O O O N O m O m N A O b1 O O O W O P S o 0 0 0 o S m o W W o 0 0 0 o D o S o m 0 0 T m m m O w n o w 3 w T m C m 0 o CL v c WCL m N M 121 0 O ti a c o m m 'm s g mss 'IA G, a s� m x 3m b S N U J (p+p W w U W W WW W C N J N m (Y N O O iJil 1N0 V W O n O O O O S O S O O S O O O S N 3 a W N N+ V +WW N+ N O Np N O O N 4Ni tp N A OV A�� m O S' A w S O U N U W pN N N (Wil O O toil N O O A w w V �+ S ♦ Y Y 1 Qp N SS m A m U A W O pO U + + J fT qW N fD (O N 00 p O O (N� O O w O O O a ( Np (001 mAW O 00 O W OI O O W A O O W W OI A N O W d7 m u u n o w m s 'e 6 U ; S �I � � d m p 0 J °aa J W d 0 WO 0 N CD m1 02 4. |] `�� ■ E!; ); �|$ k §/ ) ■| | 3 ME ,! 3c %$ |ice ■� .& / %zo |2 0o ) /� = ! m §` 2 ��� § ■� ��{ o — / 0 | BCL § � | ■ —g ( | k § §(§ | | ' � § ! 2 { | 021 EL SEGUNDO CITY COUNCIL MEETING DATE April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Committees, Commissions and Boards AGENDA DESCRIPTION Consideration and possible action regarding establishing a procedure for each Committee, Commission and Board (CCB) to give an annual report to the City Council regarding the state of the CCB, including any issues that should be considered by Council RECOMMENDED COUNCIL ACTION (1) Set the procedure and approve, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION, On April 5, 2005, Council directed staff to agendize the establishing of a procedure for chair persons of Committees, Commissions and Boards to come before the City Council once a year to report on the state of their respective Committees, Commissions and Boards and to bring forth any issues, if any, which Council should consider for future point meetings The Committees, Commissions and Boards are 1 Capital Improvement Plan Advisory Committee 2 Community Cable Advisory Committee 3 Economic Development Advisory Council 4 Investment Advisory Committee 5 Library Board of Trustees 6 Planning Commission 7 Recreation and Parks Commission 8 Senior Citizen Housing Corporation Board ATTACHED SUPPORTING DOCUMENTS FISCAL IMPACT, Operating Budget Amount Requested Account Number* Project Phase Appropriation Required Yes _ No _ ORIGINATED DATE. 04/11/05 N Julia O Abreu, Executive Assistant REVIEWED BY, DATE 04/12/05 l/ nn, -24 2 o a m y p rl m m .i o 1 o 0 Z N y A y m m ' m m A v m W a 3 0 an i n Q s v� W b R 3 0 m m 3 d 3 �A3m� ara� m u m z�9A Nd a3o g 3 A 2 el y % a b3m 3� 3 9 �s m 0 n m 3 A O m W N � 3 3 u n Nb .°og n i km 3 m 52 n Q a 3 6 O O O 2 m O x N p C m 2 y DO D r 0 z m m z y 0 04 cay Z 7o o> a 3,Wo 3 z A merry m i W 00 °2 °n u e 0 g0 B n 3 ag A 8111.SN'8 -'SN "s u�;��,�AUaN;�°�:g a �i"S"cm�SOn6Fsgiz��i,omig2oap°v oN�y�m giinAmvr "�9W- iyaa�a pm�aa�yR�nm�n $ma c 0vzzOgi7yy nm cif Amm OcAms M -m p w Oz< � mpyyymi m A A Z 9 9 � Z A W W N m 9 1 W C n X p yyy cm��iziimip Wyyy00Rm'T ZC coo m?ppp M^ mio?ob pipe mz pzmz2 y Oy p y m p a T O y y 2 C y i zo 3 a C p ~ m z C z y m m zo O A C m Q H W m b A �y QJ N �• (O >+ S N O W b 0 O N P • OWV Wf000O J v�J a N D A A r N Y A AO N0 om aW rm WC �z C m 2 O 3 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 3/25/2005 THROUGH 4/7/2005 Date Payee Amount Description 3/30/05 Cal PIERS 214,40038 PIERS Retirement 3/31/05 Lan Donovan Golf Ptrs 19,04810 Lakes Payroll Transfer 4/4/05 Health Comp 3,03441 Weekly claims 3/25 4/7/05 Health Comp 1,85271 Weekly claims 4/1 3/25- 4/7/05 Workers Comp Activity 42,858 59 SCRMA checks issued 281,19419 DATE OF RATIFICATION: 4/19/05 TOTAL PAYMENTS BY WIRE: 281,194.19 Certified as to the accuracy of the wire transfers by Depu Teas er Da e Director of Administrative rvice Date Aooi�- er Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 'J �.V REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 5, 2005 — 5 00 P M 5 00 P M SESSION CALL TO ORDER — Mayor McDowell at 5 00 p m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present City Attorney Mark Hensley announced that Council would be meeting in closed session pursuant to items identified on the agenda and that the 54956 9(b) item is a threat of litigation regarding 916 Sheldon Street and Claim #05 -13, Savela at 124 W Maple Ave. PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 SPECIAL ORDERS OF BUSINESS Discussion and possible action regarding appointing Mayor Kelly McDowell and Council Member Carl Jacobson as labor negotiators with respect to City Manager appointee Jeff Stewart MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Busch to appoint Mayor Kelly McDowell and Council Member Carl Jacobson as labor negotiators with respect to City Manager appointee Jeff Stewart MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CLOSED SESSION The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956 9(a)) — 3 matters City of El Segundo v City of Los Angeles, et al LASC No BS094279 Re Variance Application of City of Los Angeles, Department of Airports for Los Angeles International Airports, Department of Transportation, State of California, Case No 20090060244 Bressi v City of El Segundo, LASC Nos BC288292 and 288293 MINUTES OF THE REGULAR CITY COUNCIL MEETING April 05, 2005 4 PAGE NO 1 7 V2 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b). -2- potential cases (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) —1 matter Labor Negotiators- Mayor Kelly McDowell and Council Member Carl Jacobson Unrepresented Employee City Manager Appointee Jeff Stewart CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — 0 matter SPECIAL MATTERS - 0 matter Council moved to open session at 6 55 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING Apnl 05, 2005 PAGE NO 2 ;)L) 8 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 5, 2005 - 7 00 P M 7 00 P M SESSION CALL TO ORDER — May McDowell at 7 p m INVOCATION — Pastor Roger Kinsey of Pacific Baptist Church PLEDGE OF ALLEGIANCE — Council Member Eric Busch PRESENTATIONS — (a) Mayor Pro Tem John Gaines presented a proclamation in recognition of the 15th anniversary of the Municipal Area Express ( "MAX ") to representative Jim Mills ROLL CALL Mayor McDowell - Present Mayor Pro Tem Gaines - Present Council Member Boulgandes - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed Jack Kenton, resident, spoke regarding Douglas Street Gap Closure Project He would like the City to pursue changing the one -way traffic on Douglas and Kansas back to two -way traffic A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MOVED by Council Member Jacobson, SECONDED by Council Member Busch to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 B SPECIAL ORDERS OF BUSINESS C UNFINISHED BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING Apnl 05, 2005 PAGE NO 3 u4j Consideration and possible action regarding the award of a contract to Caltrop Corporation for providing Construction Management Services for the Douglas Street Gap Closure Project (Estimated Cost $1,765,475) Mary Strenn, City Manager, gave a report MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to award Contract No 3464 to Caltrop Corporation and authorize the City Manager to execute the contract approved as to form by the City Attorney MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 2 Consideration and possible action to establish a pre - construction appropriation for the Douglas Street Gap Closure Project (Fiscal Impact $750,000) Mary Strenn, City Manager gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to approve an appropriation of $750,000 to cover the above estimated expenditures from October 1, 2004 up to the time of awarding the construction contract to be funded by a $750,000 increase in estimated revenues MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Council Member Jacobson announced one position open on the LAX Advisory Committee and invited applications Mark Hensley, City Attorney, announced that Council Members Boulgandes, Busch and Jacobson have a potential conflict regarding Consent Agenda Item 12 concerning the location of their residences Council Member Busch was selected by random draw, at the February 1, 2005 Council meeting to participate in adoption of plans and specifications for this project therefore he will again participate in item 12 E CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business Approved Warrant Numbers 2546354 to 2546679 on Register No 12 in the total amount of $1,000,413 15 and Wire Transfers from 3/4/2005 through 3/24/2005 in the total amount of $1,748,606 08 Authorized staff to release Ratified Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 4 Approved City Council Meeting Minutes of March 15, 2005 and Special City Council Meeting Minutes of March 25, 2005 5. CALLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES MINUTES OF THE REGULAR CITY COUNCIL MEETING Apnl 05, 2005 PAGE NO 4 030 Approved funding FY 2003 -2004 continuing appropriations and open purchase orders In the FY 2004 -2005 Budget; Transferred final FY 2003 -2004 General Fund - operating savings of $64,250 (estimated) into the Economic Uncertainty Fund for use in balancing the FY 2005- 2006 General Fund operating budget, as needed, Designated $2,147,050 of FY 2003 -2004 CIP savings in the Capital Improvement Fund, Appropriated $550,000 toward LAX Master Plan Intervention Fund from the FY 2003 -2004 CIP savings 7 Awarded contract extensions as provided for in the existing contracts to The Jones Payne Group Contract No 3196A for design and testing services and to Wyle Laboratories, Inc. Contract No 3197A for construction monitoring and oversight services related to the Residential Sound Insulation (RSI) Program Authorized the City Manager to execute the contract extensions 8 Adopted Ordinance No 1383 for Development Agreement No 04 -1 9 Adopted Resolution No 4421 authorizing continued participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, for the next three years effective July 1, 2006 through June 30, 2009 Authorized the City Manager to enter Into a Cooperation Agreement No 3469 between the City of El Segundo and the County of Los Angeles Community Development Commission approved as to form by the City Attorney 10 CALLED FOR DISCUSSION BY MAYOR MCDOWELL 11 Approved the Senior Planner class specification 12 Awarded Contract No 3465 to the lowest responsible bidder, John T Malloy, Inc in the amount of $496,021 50 Authorized the City Manager to execute the Construction Contract on behalf of the City 13 Awarded Contract No 3466 to the lowest responsible bidder, Y &M Construction, in the amount of $130,000 Authorized the City Manager to execute the contract on behalf of the City 14. Awarded contracts to the lowest, responsible bidders Cal -Air, Inc , Contract No , 3467 for the Clubhouse HVAC Refurbishment in the amount of $25,000 and Best Roofing and Waterproofing, Inc , Contract No , 3468 for the Clubhouse Roof Refurbishment and Maintenance Project in the amount of $16,921 Authorized the City Manager to execute the contracts on behalf of the City 15 CALLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 16 Approved purchase of 40 Carbon Fiber breathing air bottles, 45 minute capacity, for the recently upgraded CBRN Certified SCBA units, utilizing a portion of the remaining funds from the USFA/FEMA Assistance to Firefighters 2004 Grant monies ($5,000) and $26,050 from the existing replacement for air bottles Pursuant to El Segundo Municipal Code Sec 1 -7 -10 waived the formal bidding process based upon a piggyback purchase on the City of Long Beach Bid #PA -00504 with prices set forth in Contract Agreement #28678 MINUTES OF THE REGULAR CITY COUNCIL MEETING April 05, 2005 PAGE NO 5 "3� MOVED by Council Member Boulgandes, SECONDED Council Member Jacobson to approve Consent Agenda Items 3, 4, 6, 7, 8, 9, 11, 12, 13, 14, and 16 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. COUNCIL MEMBERS BOULGARIDES AND JACOBSON NOT PARTICIPATING IN ITEM NO 12 DUE TO THE LOCATION OF THEIR RESIDENCES. COUNCIL MEMBER BUSCH NOT PARTICIPATING IN ITEM 14 DUE TO THE LOCATION OF HIS RESIDENCE. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 CALL ITEMS FROM CONSENT AGENDA 5 Consideration and possible action regarding adoption of an ordinance amending Title 1, chapter 9 — "Campaign Contributions and Disclosure ", of the El Segundo Municipal Code ( "ESMC ") with regard to campaign finance regulations. MOVED by Council Member Boulgandes, SECONDED by Mayor Pro Tern Gaines to adopt Ordinance No 1384 amending Title 1, Chapter 9 of the ESMC Campaign Contributions and Disclosures with regard to campaign finance regulations MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 10 Consideration and possible action regarding adopting a Resolution to preserve the Community Development Block Grant (CDBG) Program within the Department of Housing and Urban Development and provide Fiscal Year 2006/2007 funding (Fiscal Impact: None) MOVED by Council Member Boulgandes, SECONDED by Mayor Pro Tern Gaines to adopt Resolution No. 4418 requesting Congress to preserve the Community Development Block Grand (CDBG) Program within the Department of Housing and Urban Development and provide Fiscal Year 2//6/2007 funding MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 15 Consideration and possible action regarding approval of a Resolution of the City Council authorizing the submittal of Fiscal Year 2005/2006 application to the California Department of Conservation's Division of Recycling for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act (Fiscal Impact $5,000 in grant fund revenue) MOVED by Council Member Boulgandes, SECONDED by Council Member Busch to adopt Resolution No 4419 authorizing the submittal of Fiscal Year 2005/2006 application to the California Department of Conservation's Division of Recycling for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act (Fiscal Impact $5,000 in grand fund revenue) MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 F NEW BUSINESS Mayor McDowell left the dais due to a potential conflict in item 17 with regard to his residence Council Member Jacobson left the dais due to a potential conflict in item 17 with regard to the location of his employer MINUTES OF THE REGULAR CITY COUNCIL MEETING April 05, 2005 PAGE NO 6 17 Consideration and possible adoption of a Resolution expanding the time periods for parking on Grand Avenue between Illinois Street to Eucalyptus Drive Mary Strenn, City Manager gave a report MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to adopt Resolution No 4420 amending Resolution No 4162 regarding no stopping and tow away zones on Grand Avenue MOTION PASSED BY UNANIMOUS VOICE VOTE 3/0 MAYOR MCDOWELL NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT WITH REGARD TO HIS RESIDENCE AND COUNCIL MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT WITH REGARD TO THE LOCATION OF HIS EMPLOYER Mayor McDowell and Council Member Jacobson returned to the dais 18 Consideration and possible action regarding the acceptance and completion of an application for $289,300 Federal Appropriation Act Grant of 2004, for the completion of the city sanitation sewer repair projects Mary Strenn, City Manager, gave a report MOVED by Council Member Busch, SECONDED by Council Member Jacobson to accept the Federal Appropriation Act Grant in the amount of $289,300, appropriate $236,700 from CIP savings 2003/2004 and authorize staff to complete the necessary applications for the Grant Fund Authorize the City Manager to execute the application on behalf of the City 510 G REPORTS — CITY MANAGER 19 Announcement of Annual Spring Clean -up Week on April 18 — 22, 2005 H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — NONE Council Member Busch — Reported on 310 Area code overly proposal, Mayor McDowell and Council Member Busch have agreed to write a letter to the Assembly Utility & Commerce Committee, Lloyd Laveen in support of Assembly Bill 1380, Area Code Conservation and Protection Act Also the California PUC has a meeting scheduled for April 26, 10am for elected officials and 2pm for public Announced the replacement of the George Brett Score Board with assistance from Little League and Recreation Park Also, indicated parents have expressed concern with the drinking fountains at the field MINUTES OF THE REGULAR CITY COUNCIL MEETING Apnl 05, 2005 PAGE NO 7 dl�`> Council Member Jacobson — Reinforced Busch's request that the community attend the April 26, California PUC meeting Mayor Pro Tern Gaines — Noted his appointment to the League Public Safety Policy Committee and will be attending a Committee meeting in San Jose tomorrow Will report back on the meeting Also reported that contract with current MAX vender ends June 2005, Noted that MV came in as the lowest bidder for the new contract and stated if bidder is chosen, the approximate amount of contribution by the City of El Segundo will be $31,800 00 an increase of $4,200 00 Mayor McDowell — 20 Consideration and possible action regarding the appointment of a task force to oversee both the Business Recruitment Campaign and the Sepulveda Boulevard Light Pole Banner projects by Shannon David Design. (Fiscal Impact None) Consensus by Council to approve the appointment of a task force to be comprised of two City Council members, Mayor McDowell, Council Member Busch, and two members of the Economic Development Advisory Committee (EDAC), Brian Polkinghorn and Scott Reed, to oversee the Business Recruitment Campaign and the Sepulveda Boulevard Light Pole Banner projects by Shannon David Design PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed Jack Kenton, resident, spoke regarding recycle containers and the possibility of providing larger containers Staff directed to investigate the associated cost for providing larger recycle containers Mayor Pro Tern Gaines — suggested agendizing a yearly report from the Commissions, Committees and Boards on the state of the CCB MEMORIALS — Marine Captain Sean Brock, James Edward Ondrejech, Nicholas Burns and Pope John Paul II CELEBRATION — Birth of Mirabella Frances Romano, daughter of former City employee Aaron Romano and his wife Tracy, and granddaughter of Sandy Wycoff, former Assistant to several of our Fire Chiefs CLOSED SESSION - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING Apnl 05, 2005 PAGE NO 8 O J ADJOURNMENT at 7 42pm Mona Shilling, Deputy Clerk Pro Tern MINUTES OF THE REGULAR CITY COUNCIL MEETING April 05, 2005 11,3T PAGE NO 9 EL SEGUNDO CITY COUNCIL MEETING DATE. April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION. Consideration and possible action regarding the waiver of fees for City services associated with Movie in the Park — (Fiscal Impact = $3,200) RECOMMENDED COUNCIL ACTION: 1 Waive fees for City services associated with Movie in the Park 2 Alternatively discuss and take other action on related to this item BACKGROUND & DISCUSSION: The Movie in the Park, sponsored by El Segundo Rotary, is an annual community event that has been held at Chevron Park for the past seven (7) years The Movie in the Park is scheduled to take place on Saturday, August 6, 2005, from 4.00 p m —10.30 p m at Chevron Park The event will take place on private property, however, due to the estimated attendance of 3,000 participants, the El Segundo Rotary Club is requesting El Segundo police officers to assist with traffic flow assistance and also the use of delineators and cones, as they have done in past years Also, if the portable, electronic traffic arrow is available, we would like to request its use to assist with traffic mitigation. This is a major fundraiser for Rotary, and some of the profits from this event are donated to the City of El Segundo to fund the Summer Concert Series All items requested are included in the permitting process. ATTACHED SUPPORTING DOCUMENTS: Letter of request from the El Segundo Rotary Club FISCAL IMPACT: Operating Budget: $3,200 Amount Requested: $3,200 Account Number: 001- 400 - 3104 -4103 ($3,000) 001- 400 - 4202 -6224 ($ 200) Appropriation Required: No ORIGINATED- DATE, April 12, 2005 %tai Stacia Mancini, Director of Recreation and Parks DL \/I C11 /LF1.� i 7 CuMII Rpft 200 FN. Po,k- 2W5(FINP TuM y 9122W52W pmt ! 1 (ft *eguubo Rotarp GO April 4, 2005 Honorable Mayor and Members of the City Council City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mayor and Members of the City Council The El Segundo Rotary will hold its 81h annual Movie in the Park on Saturday, August 6, 2004, at Chevron Park, from 4 00 pm until approximately 10 30 pm This event attracts families with young children and, as in past years, is expected to draw a crowd of approximately 3,000 people We respectfully request that the City of El Segundo assist us with minimal city services to make this traditional El Segundo event a success, and to waive the costs and fees which may be associated with such services Our event is heavily manned by volunteers, however, we are concerned about the safety issue on El Segundo Boulevard and Illinois Most attendees park at the parking structure at El Segundo Blvd / Illmois Street and cross the boulevard to enter Chevron Park, starting as early as 4 00 pm until the movie begins at dusk, and then again as they exit the movie at about 10 00 p in As in years past, we will be meeting with the El Segundo Police Department staff to formulate a traffic plan and determine the number of volunteers needed to ensure the safety of the public We would also like the use of delineators and cones from the Street Department, and possibly the arrow board, in order to implement the traffic plan We request that the City approve the waiver of all costs and fees associated with our event The success of this event will permit Rotary to continue to give back to the community, including sponsoring the City's Concerts in the Park series Some of our members will come before the council meeting of April 19, 2005 to answer any questions you may have Thank you for your support of this traditional El Segundo event Respectfully Submitted, I S Phil White, President cc Lt Robert Turnbull, El Segundo Police Dept Sgt Al Graham, El Segundo Police Dept Stacia Mancini, Director - Recreation & Parks `137 EL SEGUNDO CITY COUNCIL MEETING DATE: April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding first amendment of professional services agreement number 3451 between Accounting, Tax and Advisory of Orange County, L L C (CBIZ) and the City of El Segundo for $60,000 and first amendment of professional services agreement number 3430 between Moreland & Associates, Inc and the City of El Segundo to provide temporary professional accounting services for $20,000 in the Administrative Services Department (Fiscal Impact $80,000) RECOMMENDED COUNCIL ACTION- (1) Authorize the City Manager to amend professional services agreement number 3451 on behalf of the City for temporary professional accounting services with CBIZ for an amount not to exceed $60,000, (2) Authorize the City Manager to amend a professional services agreement number 3430 on behalf of the City for temporary professional accounting services with Moreland & Associates, Inc for $20,000, (3) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION. Due to a shortage of staffing within the Administrative Services Department, temporary professional services are required to assist with the budget and other special projects, ATTACHED SUPPORTING DOCUMENTS. 1►= FISCAL IMPACT Operating Budget, $80,000 Amount Requested $80,000 Account Number: 001 -400- 2502 -6214 Project Phase, Appropriation Required: _ Yes x No ORIGINATED BY DATE, Bret M Plumlee, Director Administrative Services REVIEWEDBY, , DATE. ,(--iz -'Of ; 4nager i' Cdy 6 'J 8 BACKGROUND & DISCUSSION (Continued) Jim Miller, from CBIZ has been providing these services for the past two months, and staff is requesting approval to extend these services to assist in the midyear and budget process as well as other assignments as needed Staff is recommending the City Manager execute a professional services agreement with CBIZ for an amount not to exceed $60,000 and until the department has achieved full staffing SCOPE OF SERVICES (CBIZ) The scope and cost of services are as follows ➢ Compile, finalize, and distribute the FY 2004 -2005 Adopted Budget ➢ Assist with the FY 2004 -2005 midyear review ➢ Assist in the preparation of the FY 2005 -2006 Budget calendar, worksheets, planning of the process, budget gap analysis ➢ Begin preparations for upcoming Eden Financial System conversion to latest version. ➢ Assist in training of vacant position once the position has been filled ➢ Assist in documentation of payroll and budget processes ➢ Assist Director of Administrative Services in other areas as needed COST OF SERVICES (CBIZ) ➢ $90 per hour - Hourly rate to include all travel and other expenses SCOPE OF SERVICES (Moreland & Associates) Staff is also recommending Moreland & Associates, Inc continues to provide temporary accounting assistance to the City of El Segundo until the end of June 2005 Pearl Lieu, Senior Accountant will continue to providing accounting services, which will include but not be limited to assistance with bank reconciliation, grant reconciliation, and assisting with transitional issues related to the Class cashiering software conversion Any replacement of personnel is subject to approval by the City of El Segundo Ms Lieu will at all times be an independent contractor who is covered by Moreland & Associates, Inc 's Workers' Compensation insurance At any time during the performance of these services, the City will be able to terminate these services for any reason A two -week notice before the services are terminated or a significant change is made in the level of services is customary The City may extend these services by mutual agreement Staff is recommending the City Manager amend the professional services agreement with Moreland & Associates for an amount not to exceed $20,000 COST OF SERVICES (Moreland & Associates) ➢ Pearl Lieu, Senior Accountant -- $63 per hour - Hourly rate to include all travel and other expenses 1,J9 EL SEGUNDO CITY COUNCIL MEETING DATE- April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Agenda AGENDA DESCRIPTION* Consideration and possible action regarding a request by the Public Works Department to revise the existing class specification for the fob classification of Engineering Technician RECOMMENDED COUNCIL ACTION- 1 Approve the Engineering Technician class specification, 2 Approve the Examination Plan for Engineering Technician 3 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION The present fob description for the Engineering Technician position needs to be updated to address current engineering technologies The current description does not reference computer -aided design drafting (CADD) which is now used in virtually all engineering offices The Engineering Technician must be reasonably proficient in CADD to enable our office to transmit our electronic drawing files to other agencies and to enable us to read electronic drawing files provided to us by other agencies and design consultants This change will make the fob description more consistent with other public agencies and does not constitute additional duties as many of the hand drafting duties will be eliminated by the use of CADD If approved by Council, staff will immediately initiate the recruitment, testing and selection process necessary to fill the position - continued on next page — ATTACHED SUPPORTING DOCUMENTS 1 Existing class specification in add - delete format FISCAL IMPACT: Operating Budget, Amount Requested. Account Number Project Phase Appropriation Required YES X NO ORIGINATED BY DATE. April 7, 2005 Bret Plumlee, Director of Administrative Services DATE n, agenda 531 040 7 BACKGROUND & DISCUSSION (continued), Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System job classifications Approval of exam plans for Merit System job classifications in all City Departments has been required since the passage of initiative Ordinance No 586 in April 1962 For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques 1 Written, 2 Oral, 3 Demonstration, 4 Any evaluation of education, experience, or skills or physical fitness, which fairly evaluated the relative capacities of the applicants Police and Fire Departments The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following 1 Oral, 2 Demonstration, 3 Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness, which fairly evaluates the relative capacities of the applicant The following position's exam plan has never been established and is now being submitted to the City Council for approval ENGINEERING TECHNICIAN Structured, Technical and Career Preparation Oral Interview Process (Open- Competitive) Weighted 100% 041 City of El Segundo, CA Job Description Job Code: 212 ENGINEERING TECHNICIAN Definition: Under limited supervision, performs technical and para - professional engineering work related to the planning, design and inspection of public works facilities Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Prepares construction drawings and related maps reflecting topography, drainage, right -of -ways, structures, utility lines and related information, reviews drawings, maps and records for accuracy and conformance to regulations, checks scale, survey data, boundary information, survey monuments and other information, plots information to City base ma s, maintains, records and updates all engineering drawings and mapsx'l� �I' `W1011W6 Assists in preparing plans and specifications related to construction and maintenance projects according to city, state and federal guidelines, assists in preparing project cost estimates, quantity calculations and materials costs Reviews utility company plans and improvement plans, approves designated permit applications, determines conditions for approval, calculates fees, completes necessary paperwork, issues oversize vehicle permits, excavation and encroachment permits for street, wastewater and drainage projects Provides assistance to other departments, City personnel and the public, responds to inquiries and provides information regarding public works projects, department policies and procedures, or other information, completes requests for services Conducts and participates in field surveys, including surveys of property and public works construction, measures distance and establishes relative elevations, prepares related drawings from field notes Prepares illustrative materials such as graphs, charts and special maps, operates a blue print machine PSPC 1 10/99 0 4 Knowledee, Skills and Other Characteristics: Engineering Technician AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305 Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 19, 2005 — 5:00 P.M. Next Resolution # 4422 Next Ordinance # 1385 5 :00 P.M. SESSION CALL TO ORDER ROLL CALL SPECIAL MATTERS 1. Consideration and possible action regarding the appointment of the Assistant City Manager Jeff Stewart as the Labor Negotiator with respect to all City employees that are not members of collective bargaining units 0 1 EL SEGUNDO CITY COUNCIL MEETING DATE: April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION- Consideration and possible action regarding the El Segundo Police /Fire Department's facilitation of activities related to the "Every 15 Minutes" program COUNCIL ACTION: (1) Approve request to utilize necessary city services to help with the program (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Scheduled for May 25th and 26th, this year marks the fifth -time the "Every 15 Minutes" program will be presented to students at El Segundo High School The program focuses on the consequences of drinking and driving and the decision - making process that high school students face every day related to substance use and abuse Integral to the program is the staging of a simulated DUI crash involving students This requires the temporary closure of Main Street in the area of the High School for a period of several hours On -duty Police /Fire Department personnel are involved in all aspects of the program ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT- $0 Operating Budget: Amount Requested. Account Number, Project Phase: Appropriation Required Yes _ No X ORIGINATED: DATE: April 12, 2005 ►'J d4=i EL SEGUNDO CITY COUNCIL MEETING DATE. April 19, 2005 AGENDA ITEM STATEMENT AGENDA HEADING- Council Member Boulgandes DESCRIPTION Consideration and possible action regarding revising portions of the Site Development Standards in the R -1 Zone text RECOMMENDED COUNCIL ACTION 1) Discuss Item, 2) Direct staff to return to City Council with recommendations to changes of the R -1 Zone Site Development Standards; and /or, 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: Over the last few years the City has experienced an Increase in development activity primarily in the residential portion of town Many existing homes have been torn down and replaced with a larger home and existing homes have been expanded. Due to property value appreciation, many homes have been built or expanded to the maximum size allowed in the Site Development Standards of the R -1 Zone text The new or expanded homes meet the City's current zoning requirement, but may be out of character with the charm of our City. I am requesting that the City Council direct staff to develop recommendations on revising portions of the Site Development Standards, so that there is less of an impact to neighbors, and to preserve the charm and character of our City ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT* None Operating Budget: N/A Amount Requested: N/A Account Number N/A Project Phase, N/A Appropriation Required. No ORI,GWATED BY. DATE, Apni 13, 2005 Boulgandes, Council Member RFviFWFn RY nerc- 04;;