2004 SEP 07 CC PACKET - BEL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding remodeling the existing clubhouse, located at
300 E. Pine Ave, and authorize an increase in amount paid to the architect for services
relating to the preparation of the remodeling assessment report. (Fiscal Impact - $45,000)
RECOMMENDED COUNCIL ACTION:
1. Receive assessment report regarding remodeling the clubhouse;
2. Discuss alternatives regarding remodeling the clubhouse;
3. Defer the Community Center project for two years;
4. Authorize expenditures of approximately $275,000 for maintenance work at the
clubhouse and city hall and preserve the balance ($5,772,000) for future use;
5. Authorize staff to develop specifications to abate any hazardous materials and paint
the interior and exterior of the clubhouse;
6. Approve change order No. 5 of $45,000 to the original purchase order for architect
LPA Inc.; and /or,
7. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On June 1, 2004 City Council gave direction to staff to assess the existing clubhouse,
located at 300 E. Pine, for the possibility of a renovation and expansion. Consistent with
City Council direction, staff retained the services by LPA Inc. along with their consultants to
develop the assessment report.
The report is broken into two areas: 1) Assess the possibility of remodeling the existing
clubhouse to meet current building code requirements; and 2) Assess the possibility of
expanding the existing clubhouse.
(Background and discussion continues on the next page........)
ATTACHED SUPPORTING DOCUMENTS:
1. Assessment report;
2. Preliminary construction cost estimate.
FISCAL IMPACT:
Capital Improvement Program: $6,092,000
Amount Requested: $45,000
Account Number: 301 - 400 - 8202 -8490
Project Phase: Assessment
Appropriation Required: Y
ORIGINATE BY4, on DATE: August 30, 2004
Seim urjis, Acting City Engineer
REVIEWED BY: DATE:
Mary Str City Manager °y
18J
4
Page 2
BACKGROUND & DISCUSSION (continued)
I. Remodeling the Existing Clubhouse
The clubhouse was built in 1957 and compiled with the building code requirements at the
time. Over the last 50 years the codes have changed considerably, adding disabled
access, more restrictive seismic requirements, energy conservation requirements, and an
increase in fire - safety protection. The following is an assessment of those elements of the
existing clubhouse that would need to be retrofitted or replaced.
Accessibility
Per State requirements any modification made to the existing clubhouse (painting and
flooring work are exempt) would triggerdisabled access upgrades. To meetAmericans with
Disability Act (ADA) requirements would require a number of improvements to the exterior
and interior of the clubhouse. On the exterior, a new ramp from the parking on Pine Ave.
to the main entrance would be needed. All exterior and interior stairs along with handrails
would need to be replaced. Inside the clubhouse the restrooms would need to be
completely replaced. All doors that are less than 3 feet in width would have to be widened.
An elevator would need to be installed to provide wheel chair access from the upper level
to the lower level. The building will need to be upgraded as follows:
1. Provide for an ADA compliant ramp from the parking to the main entrance.
2. Install an elevator to serve all floors.
3. Replace all restrooms to meet ADA requirements.
4. Widen doors, and replace all stairs and handrails.
Structural
The structural integrity of the clubhouse during an earthquake is dependent on two
elements. These elements are the masonry shear walls (red brick walls in the auditorium)
and the roof and floor systems. The existing structural systems do not meet current
seismic code requirements. The roof, upper floor, and masonry shear walls would need to
be upgraded as follows:
1. Replace the roof and floor systems with new plywood sheathing.
2. Upgrade the primary masonry shear wall with a steel brace.
3. Upgrade the connections between the roof and floor systems to the primary
masonry shear walls.
Architectural / Fire -Life Safety / Ener-gy Efficiency
The existing clubhouse was studied for space utilization, fire -life safety requirements, and
energy efficiency requirements. There is a strong need by staff for storage space. This
makes it difficult to add any additional classrooms within the existing footprint of the
clubhouse. By relocating the main Storage room on the lower level to the Tot's Classroom
186
Page 3
would allow for an increase in the size of the Multi- Purpose room yet preserve the
needed storage space. The expanded Multi- Purpose room could be used for less
concentrated uses than the Auditorium.
There are several fire -life safety elements that would need to be added to the clubhouse to
meet current code requirements:
1. Add fire - sprinklers throughout the clubhouse.
2. Upgrade the walls and doors that separate the upper level classrooms from the
auditorium to a higher fire - resistive rating.
3. Add new vestibules between auditorium and classrooms.
An asbestos and lead survey was performed on the clubhouse in December 2003.
Evidence of asbestos was found in the flooring, and lead was found in the in paint around
the window frames and tile in the rest rooms. The abatement of asbestos and lead would
be required if the clubhouse were to be remodeled.
Due to the age of the clubhouse, all the windows would need to be replaced with more
efficient glazing.
Mechanical, Electrical, and Plumbing Systems
A majority of the clubhouse's mechanical and electrical systems have out lived their life
expectancy. These systems will need to be replaced with new and energy efficient system
that meet current code requirements.
The clubhouse's mechanical system is composed of several different systems. The
furnace (heater) and blower system along with the roof top heat pumps are from the
original clubhouse construction and would need to be replaced. The chiller and
condensing units on the lower exterior level are 5 years old and may continue service. The
mechanical system will need the following:
Replace all outdated mechanical systems with new energy efficient ones.
Clean all ductwork from any toxic residue or biological growth.
Install a new hood and exhaust fan in the kitchen and a code complaint exhaust
system for the kiln.
The clubhouse continues to use its original electrical system. The original system is
located in the interior of the clubhouse where the water heater and furnace are located. It is
powered by the main switchboard, which is on the west exterior of the clubhouse. The
systems are out dated and the following would need to take place:
1. Remove and replace exterior switchgear and transformer (due to the installation
of the elevator).
2. Remove and replace interior distribution board, interior transformer, and lighting
control panel.
3. Add occupancy sensors in the interior for energy conservation.
4. Add a stage wireway system in the auditorium for added stage lighting.
5. Remove and replace all existing exit signs.
187
Page 4
The clubhouse's plumbing system uses galvanized steel piping which typically has
interior buildup over time. This would be replaced with a new copper system. The fixtures
in the bathrooms do not meet current ADA requirements and the number of fixtures does
not meet current standards. The men and women's rest rooms on the upper and lower
floor would be completely replaced with new fixtures meeting ADA standards. The lower
floor rest rooms would be replaced with a rest room that meets the height standards for
children. The existing sewer lateral was video taped and showed to be in good condition
with some breaks that could easily be repaired. The following are needed to address the
clubhouse's plumbing system:
1. Remove and replace the piping in the entire clubhouse with a copper system.
2. Remove and replace the rest rooms to meet ADA requirements, add additional
fixtures, and provide fixtures for children.
3. Repair existing sewer lateral.
4. Remove and replace water heater.
Project Cost and Schedule
The projected cost of remodeling the existing clubhouse to meet the current code
requirements is $2,659,000 ($236/ft). This cost includes design, material testing, and
management (DTM). It would take approximately 9 -12 months to develop construction
drawings, advertise the project for bid, and finalize the contract with a contractor.
II. Expansion
The above recommendations of retrofitting the existing clubhouse to meet current code
requirements would not add any additional programmable space. LPA studied the
possibility of adding to the existing clubhouse. Three possible options were developed:
Option A — South Expansion
This option would demolish the 3,500 square feet of existing southern classrooms and
replace it with a one or two story structure located 20 feet away from the main clubhouse.
A one -story structure would add 2,500 square feet multipurpose room with a large roof
deck. A two -story structure would add 5,000 square feet of classrooms and meetings
rooms. A bridge on the upper level would connect the two buildings, existing and new.
The new clubhouse would also house the new elevator that would satisfy the ADA
requirement for both structures.
The tot lot and children's playground will be relocated and rebuilt to the south of the
existing clubhouse.
The projected cost of this option is $2,017,000 ($823/ft) DTM for a one -story building.
186
Page 5
Option B — West Expansion
This option would demolish the concrete open area west of the existing clubhouse. In its
place would be a new one or two -story, 5,950 to 11,900 square feet clubhouse of
classrooms and meeting rooms.
The tot lot and children's playground would remain at its current location but the
playground equipment would be replaced.
The projected cost of this option is $2,440,000 ($410/ft) DTM for a 5,950 square foot one -
story building, and $4,391,000 ($369/ft) DTM for an 11,900 square feet 2 -story building.
Option C — North Expansion
This option would demolish the concrete open area north of the existing clubhouse. In its
place would be a new one -story 1,400 square feet clubhouse of classrooms and meeting
rooms.
The tot lot and children's playground would remain at its current location but the
playground equipment would be replaced.
The projected cost of this option is $783,000 ($559/ft) DTM for a 1,400 square feet one -
story clubhouse.
M. Recommendation
Staff doe not recommend remodeling or expanding the clubhouse at this time considering
the high cost. It is recommended that the Community Center project be deferred for two
year and that $320,000 from the project budget be used for the clubhouse and city hall.
The remaining $5,772,000 will be preserved for use at a future time.
Staff recommends using approximately $150,000 of the $320,000 on the clubhouse forthe
abatement of hazardous materials (asbestos and lead paint), the installation of new
flooring, and painting of the interior and exterior. In addition, staff seeks authorization to
pay LPA Inc. $45,000 for the work conducted on the developing the assessment report.
Of the $320,000, there will remain $125,000 for the installation of a new roof on a portion
of City Hall.
189
Keport to the
190
LP 1
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
EXECUTIVE SUMMARY
We have performed a review of the drawings made available by the City of El Segundo (1957). We also
conducted site observations of the referenced project during the weeks of June 28 and July 05, 2004. This
review consisted of an overview of the exterior as well as a walk -thru of the interior spaces.
In summary, the following conclusions regarding the condition of the existing surrounding site and building
are detailed within the report:
• The Clubhouse is a heavily used but dated facility that lacks the programmatic and functional needs
of the community.
• Accessibility to the Clubhouse, exits from the building and circulation within do not meet State of
California Title 24 Accessibility and City code requirements.
• Building systems are inefficient, do not meet the State of California Title 24 Lighting and Energy
regulations and are nearing their life expectancy.
Structural lateral force - resisting systems are not compliant with City code and require extensive re-
sheathing and wall anchorage.
Based on these findings, recommendations to upgrade the existing Clubhouse and immediate site are
included. These recommendations preserve the existing exterior walls; however, do Include the demolition
and replacement of exterior ramps and stairs, along with the addition of an exterior landing and elevator.
At the interior, spaces are reconfigured to improve functionality and provide code compliance. Structural
systems are retrofitted to resist seismic forces and inefficient and aging mechanical, plumbing and electrical
systems involve removal and /or replacement.
However, with all of the recommended improvements to the existing building, the Clubhouse still lacks
needed additional classroom / multi - purpose room space and optimal functionality to serve the community.
Thus, three expansion options are outlined, all three of which can be exclusive or inclusive of one another.
However, Option A does involve the demolition of the southern portion of the Clubhouse and extensive
reconfiguration of the interior to maximize the use of space.
This evaluation represents our opinion of the conditions of the construction based on our general review of
the drawings and our site observation. It is not in the scope of this report to extensively evaluate code
compliance, or determine probable damage and losses caused by seismic activity. In making a general
review, it should be recognized that conditions and deficiencies might exist which we have not been able to
identify specifically. This review is not intended to preempt the technical or professional responsibility of
the project design consultants in any way, and does not represent a warranty or guarantee on our part that
other problems may not exist,
191
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
TABLE OF CONTENTS
Sections Page Numbers
Summary of Existing Conditions
General Information
Architecture
Diagram I
Structural
Mechanical
ASHRAE Estimates of Service Lives of Various System Components
Plumbing
Electrical
Diagram 2
Code Information
Table I
Diagram 3
Exiting and Accessibility
Table 2
Plumbing Fixtures
Table 3
Recommendations for Existing Clubhouse 13
Architecture
Diagram 4
Diagram 5
Diagram 6
Structural
Diagram 7
Mechanical
Plumbing
Electrical
Recommendations for Expansion 19
Option A
Diagram B
Diagram 9
Option B
Diagram 10
Diagram 11
Option C
Diagram 12
Rough Order of Magnitude Attached
19r
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
SUMMARY OF EXISTING CONDITIONS
GENERAL INFORMATION
Construction Date
Architect
Structural Engineer
Mechanical, Plumbing,
Building Function
Exterior Construction
ARCHITECTURE
Circa 1957
William Woollett
Annin Dysland & Grote
Electrical Engineer John P. Johnston & Associates
August 31, 2004
Auditorium, Classrooms, Multi- Purpose Room, Offices
Brick, Post and Beam
Exterior— The Clubhouse is located below street level along and facing Pine Street in Recreation Park.
Angled parking lines Pine Street and the adjacent Eucalyptus Street, however, no accessible parking spaces
are provided. From the parking and the sidewalk along Pine, exterior stairs with non -code compliant
handrails and a long ramp lacking code compliant slope, handrails and landings lead to the Clubhouse. The
building's site puts it within the bounds of the many recreational activities that spill from the surrounding
park and baseball field. Mature trees, planters and two playground lots surround the building on three
sides, with a concrete and grass open space to the West. However, the playground equipment fails to meet
the applicable safety and accessibility criteria.
The Clubhouse's primary exterior material of brick relates to the City's other civic buildings, while providing
a durable material over the last 40+ years. At the entry and on the South elevation, the materials and
construction type differ with the use of two - story, post and beam construction. The Upper floor on the
South elevation is original, however the Lower floor in this area was originally a porch that has since been
enclosed. Chainlink - encaged mechanical units at grade line this South elevation, along with exposed
ductwork penetrating windows. Likewise, mechanical units and ductwork sit exposed on the Upper roofs,
visible from all sides of the Clubhouse, including from the residences on Pine Street. Exposed conduit and
pipes line the brick wall on the West elevation.
193
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
The exterior glazing systems are single glazed, not meeting the current State of California Title 24 Energy
standards. In addition, louvered sunscreens at the Upper floor are in a state of disrepair.
Exterior stairs for exiting the Upper floor flank the Clubhouse in three locations, all of which are not code
compliant for their limited tread depth and handrails. At the entry, two steps with non -code compliant
handrails and a non -code compliant ramp lead to the doors.
Interior— The interior at both stories is organized around large, central gathering rooms, including the
Auditorium on the Upper floor and the Multi- purpose room on the Lower floor. Surrounding these central
spaces are several rooms; some functionally serving as classrooms like the Upper floor's Arts and Crafts and
the Lower floor's Tots Classrooms, however other rooms lack a dimensionally useful space, organization and
adjacency — becoming storage space over the years, such as the Upper floor's Classroom. As the Arts and
Crafts classroom is spacious, it serves multiple programs including art, ceramics and crafts. However,
although heavily used, two of the Tots classrooms are extremely small. Oftentimes the tots also use the
adjacent Multi- Purpose room, limiting any additional other programs from occurring at the same time in
that room.
Additional inefficiency exists where inside - the - building access is not available unless passing through and
interrupting one of the two primary assembly spaces or other secondary classrooms to reach another
classroom (see Diagram 1 below). This is often the case with people passing through the Kitchen,
Auditorium and especially through the Multi- Purpose room. The alternative to passing through the
occupied spaces is by way of the exterior.
DIAGRAM 1
UPPER
LEVEL
LOWER
LEVEL
ACTIVITIES/
CLASSROOM KIT. 1,L_,
ENTRV I
• -
v S70R. STORAGE
♦• �� _ STO R.
OILE
••
EQUIP. MULTI - PURPOSE
OILE ROOM • ►f
AUDITORIUM ROOM JAN • •.,tea. .���•• \ o,L,
ROOM 1 7
TOTS CLASSROOM TOTS TOTS
- CLASS- CLASS -
.1v1 %..I� .. ,,,� ,,, ROOM ROOM
CLASSROOM
Additionally, although there is an interior stair, also non -code compliant, between the Upper and Lower
floors, there is not an elevator to provide an accessible means of travel.
At the rear of the Auditorium is a backstage area, separated by a theatrical curtain and of the same
elevation as the floor of the Auditorium. However, this space has also become storage, as it was under-
utilized.
194
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
Most of the finishes, including the flooring, wall, ceiling and casework materials, are in need of varying
degrees of refurbishment or replacement. The toilet partitions and accessories are also dated and non -code
compliant regarding accessibility. In the Auditorium, ductwork penetrates the clerestory windows and the
code - required assistive - listening system is lacking. Neither of the fireplaces satisfies current code
requirements as they both lack the hearth slab and hearth extension. There is not an acceptable means of
access to the roof (such as a ladder and roof access hatch) where the mechanical equipment is located —
important when the equipment needs to be serviced and maintained.
STRUCTURAL
Structural System: The structural system for the building consists of clay brick bearing /shear walls and
load- bearing wood stud walls with some post and beam construction. The auditorium roof has long -span
tapered glulam girders with 6x framing members supporting diagonal roof sheathing. The low roofs and
main floor have 2x joist framing supporting diagonal roof and floor sheathing. Based on research into the
clay brick and reinforcing bars, we have assumed a masonry compressive strength of 1,500 psi and steel
reinforcing strength of 40,000 psi, values that we believe are historically accurate.
Gravity System: Based on the age of the structure and the lack of distress in the observed gravity- framing
members, we tentatively conclude that the vertical load- carrying systems have the ability to support gravity
loads. However, there was evidence of dry rot in some of the members, especially those outside the building
envelope. These damaged members need to be replaced. Our calculations indicate that the existing
foundations are adequate to resist design loads. We recommend that the chimney remain since it is an
integral part of the shear wall system. Removal would require floor and roof framing to be added, likely
overstressing existing members. The portion of the chimney above the roof could be removed.
Lateral System: The building structural drawings are dated 1957 and the referenced code is the 1949
edition of the Uniform Building Code. The overall building lateral design forces have changed substantially
in the last 50 years. Current Code lateral forces are based on site geology and proximity to known
earthquake faults. Code research indicates that the lateral forces for in -plane design of the clay masonry
shear walls is about twice the forces used in the original design. However, based on the assumed strengths
of the masonry shear walls, our analysis Indicates that the walls are adequately reinforced to resist the
current Code loads. The seismic forces for out -of -plane design and connection of walls to wood roof and
floor diaphragms in the current Code is as much as eight times higher than what was used in the original
design. Again, based on the assumed strength of the masonry walls, most walls would not require
strengthening measures, however substantial retrofit work would be required to properly anchor the walls
and reinforce the roof and floor diaphragms.
195
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
MECHANICAL
The building is served by several different types of systems, the original heating and ventilating system;
rooftop packaged heat pumps; a built -up, air - cooled, split system chiller with fan -coil units and split system
cooling units.
The original portions of both floors of the building are heated and ventilated by a natural gas -fired furnace
(Hayes Furnace Company, model 600 SED, two stage, 600,000 Btu /hr input, 480,000 Btu/hr output) and
blower (American Blower Corporation, No. 200 DIDW, 7,856 CFM, 3 hp) combination, located in an
equipment room on the north side of the Lower floor. Horizontal main ducts approximately located in the
center of the Upper and Lower floors extend in an east -west direction through most of the floor with
sidewall registers and branch ducts extending to exterior offices and spaces. Although a part of the initial
building construction, this system appears to be intact and operating. They are both well beyond their
estimated service lives of 18 years (natural gas -fired furnace) and 20 years (centrifugal fan) and do not
meet current Title 24 Energy requirements. Please see American Society of Heating, Refrigerating and Air -
Conditioning Engineers (ASH RAE) Table 3, Estimates of Service Lives of Various System Components,
below.
33A 1995 AS)RAE Applications Handbook
4AN03 FslbmmnofServkeLWnofVarium System Campounne
FgWpmmtltm
Median
3knn
Hgtdpmntkm
Madhm
Yren
Egdpmmt item
Mediea
Venn
Aucot&donam
Air wtniml,
Air o I dcandenena
20
%Wadow unit
10
Did'uam, jdIIeL od reptkm
27
Ewpurtti" mdemwr
20
Rmldential einSle m gAitprekape
IS
loduonon old fn.coil uda
20
Imukdon
cW.=WWOUjh Me-Wa0
15
VAV and daubk-duct bna
20
MoWM
2D
W".0DG16d pacbaSe
15
Air Washm
17
Bknka
24
Hm pmp
Ducwotk
30
Pumps
Recldwdid sir ow,
15b
Damp-
20
BwamumM
20
Commercial airto-tir
15
FM
pipe,,it d
10
Comm"eW woero -air
19
Ceokifupl
25
sv w and well
10
Root -top airtmndido .
AaW
20
Conemata
IS
Siasw- a
15
pmpdw
15
Raeipmtatial -ask-
20
Mulfiu
15
Veudladnf roof- motmad
20
Stmn orbit=
30
BaiY4 bu wnr (aeon)
coil,
Ekenic room
is
Steel wmrwb
24(30)
DXw .. mmm
20
Mmneurtue
17
Steal fire-tube
25125)
EWA&
15
Ekc&k aemfomwm
30
Liu iron
35(30)
Hem Erchaofm
pommy
Eketric
IS
EkeB- and -mbe
24
Pmuuatic
20
Bumeu
21
Rmip(wafinj emp t,,utn
20
Eleebie
16
Furtmrat
packato dABM
84eomie
15
t-iaa-mml -rnw
is
Rtcipautita
20
Im"aemamm
Uel, beomt
Cntrlfufal
23
Hyd=k
IS
an mslecbk
13
Abaatptin
23
gmntie
20
Hot win m team
20
CODbeg townt
S.N- ODMmrwd
10
Rsdcua balm
O81wWndmekl
20
Ekt a
Ill
Wma
20
Ho[rmne'ar exam
25
cemmk
34
spirt: wuemnmwarY film ummJ gA9XNAn'ImMlulGrogNnelC Le (Ab1N IwtA
'SSlorrwO W Ileb (19e5) and fawon cmoelwtu (19M) W NA. lotu.iw
bDtu ardrred by M l A U 19e6.
A built -up, air - cooled, split system chiller (i.e. two air - cooled condensing units piped to two rack - mounted
chiller tube bundles and a chilled water pump) and three (3) roof- mounted chilled water fan -coil units
provide cooling to most of the original portions of the Main Floor of the building. This "mini" chiller plant
is located on grade, at the west end of the building. The fan -coil units' manufacturer's representative reports
that they were all manufactured in November 1999. Thus they are early in their estimated service life of 20
years (fan -coil units, chilled water pump) or 15 years (reciprocating condensing unit).
196
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
Two Carrier Weathermaker I rooftop packaged heat pumps serve two areas in the original portion of the
Main Floor of the building, the eastern -most office on the south side and Lobby /Foyer area adjacent to the
restrooms. The nameplate on the units was worn and the information was not legible. Although difficult to
determine precisely, the units appear to be older than the chilled water fan - coils. If so, the units are beyond
or near the end of their 15 -year service lives.
The exterior spaces on the south side of the Lower Floor are served by three Mitsubishi air - cooled split
systems (Model PCH -248K, 2 tons; Model PCH -3681K, 3tons; and Model 488K, 4 tons). Each system
consists of an outdoor condensing unit piped to a suspended, ductless fan -coil unit located below the ceiling.
PLUMBING
Domestic Water: The building's water service is from Pine Street. The building is a two -story structure,
below the adjacent street elevation and is served by street pressure. Portions of the piping system were
observed through access panels during a sewer video analysis. Building piping is original and is galvanized
steel with threaded fittings.
Sanitary Sewer: The plumbing fixtures are connected by gravity to a four -inch main sewer lateral exiting
from the southeast corner of the building, turning west along the south side of the building, routed
approximately 350 feet to a sewer connection at Eucalyptus Street. A video camera inspection was
performed of the sewer main from a four -inch cleanout located at the east wall of the Lower level to a point
approximately 175 feet downstream. The inspection reveals that the piping is cast -iron to a point
approximately five feet from the building where it transitions to vitrified clay pipe (VCP). VCP Is running
to a connection point at the street main. The observed portion of cast -iron pipe appears in reasonably good
condition with no blockages and was flowing freely. The observed portion of VCP pipe also appears to be in
very good condition. However, there are some damaged fittings at the cleanouts. The cleanouts are not
accessible or visible from grade. There are small root intrusions noted at some of the piping joints, but
there were no permanent blockages and the piping was flowing freely.
197
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
Domestic Hot Water: A replacement natural gas- fired, 50 gallon, 40,000 Btu /hr water heater (American
model G51- 50T40 -3N) is located in the equipment room on the north side of the Lower floor.
Natural Gas: Natural gas service from Pine Street serves the Kitchen range and the heating furnace and
domestic water heater located in the Lower floor Mechanical Room.
Plumbing Fixtures: The plumbing fixtures are stained and worn. Fixtures do not comply with water
conservation guidelines and are non -ADA compliant.
Gutters: Some roof drain gutters were filled with debris.
Fire Protection: The building is not provided with fire sprinklers. Currently the building fire protection
consists of fire hose cabinets located on both the Lower Floor and the Main Floor. The fire hose cabinets are
connected to the main building domestic cold water system.
ELECTRICAL
Switchgear and Transformer: The main switchboard is located at the exterior west side of the building (see
Diagram 2). Existing electrical service is a 40OAmp, 277/480volt, 3 -phase Switchboard in a weatherproof
enclosure. It has nine spaces for additional circuit breakers. The switchboard appears to be added at a
later date for circuiting of added HVAC units and feeds the original Electrical service in the basement. The
existing utility transformer is 150 KVA.
Lighting Control Panel: The Lighting Contactor Panel and Panel "L" are located in the closet outside of
the Auditorium on the Upper Level. Panel "C" is located in the Directors Office. The equipment was
installed as part of the original construction and is circa 1950's.
Distribution Board: The Distribution Board and the Transformer are located in the Lower level Heater room
(see Diagram 2) and were installed as part of the original construction, circa 1950's. The board is dual
voltage 120 /208- 400amps and 277 /480- 175amps. The transformer is a 75 KVA. Also in the room is a
225amp, 42- circuit panel. This is a newer panel that has been added since the original installation. The
equipment it feeds is unknown as there is no panel directory.
1:13
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
DIAGRAM 2
UTILITY
LOWER
TRANSFORMER
-- MAIN
LEVEL
T~ SWITCHBOARD
DISTRIBUTION
BOARD AND
TRANSFORMER
August 31, 2004
Lighting: Exterior light fixtures are old and deteriorated, not achieving the recommended standards of
security lighting levels. The interior light fixtures thru -out the building are either 1' x 4' or 2' x 4'
fluorescents with prismatic lenses and do not meet current energy standards. Some light fixtures have
cracked lenses and burned out lamps. The interior light switches are in operable condition. For stage
lighting in the Auditorium, there is a series of duplex receptacles surface mounted to the rafters and round
poles suspended from the rafters to be used to plug -in rental stage spotlights.
Exit signs are operable but are worn and out of date.
There are HVAC disconnects on the roof and in the exterior yard. Some of the disconnect switches appear
to be in good condition while others are weathered and deteriorated. The Clubhouse has a small quantity of
phone jacks. There are no fire sprinklers or Fire alarm devices in the building.
139
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
CODE INFORMATION
August 31, 2004
Referring to the City of El Segundo's current adopted code, CBC 2001, specific components of the
Clubhouse, that are essential during a typical agency review for new construction, are detailed for their
code compliance in the following tables and Diagram 3 below.
TABLE 1 Complies with Notes
CBC 2001
Building Area 11,268 SF YES
Number of Floors 2 YES
Construction Type V -N NO A2.1 not permitted in Type V -N
Sprinklered No NO Limited Fire access requires sprinklers
Occupancy Group Mixed Use: NO Occupancy separation required
A2.1, A3, B, E2
DIAGRAM 3
LEGEND
1 A2.I OCCUPANCY
® BOCCUPANCY
•.. ONE -HOUR OCCUPANCY
SEPARATION REQUIRED
-- -- EXIT PATH OFTRAVEL
LOWER
LEVEL
STOR. I STORAGE
L82 S 700 SF STOR.
224 SF
CLASSROOM
570 SF
LEGEND
A -3 OCCUPANCY
E -2 OCCUPANCY
C— EXIT PATH OF TRAVEL
10
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
EXITING AND ACCESSIBILITY
The Auditorium on the Upper floor lacks the exiting that is required by code (see Diagram 3). Two side
exits must lead directly to the outside or to a rated corridor that leads directly to the outside.
The remainder of the spaces within the Clubhouse provides a sufficient number of exits.
TABLE 2
VV IV LII LJ
Treads and Risers NO Tread depth not compliant
Handrails NO I Not accessible
YY IV LII
Complies with
CBC 2001
Notes
Doors
Exterior Doors
NO
Some door widths are not accessible
Interior Doors
NO
Some door widths are not accessible
Door Hardware
NO
Not accessible; no panic hardware
Exterior Thresholds
NO
Not accessible
VV IV LII LJ
Treads and Risers NO Tread depth not compliant
Handrails NO I Not accessible
YY IV LII
Treads and Risers
NO
Tread depth not compliant
Handrails
NO
Not accessible
Landings
NO
Door proximity to first step not compliant
11
2-
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
PLUMBING FIXTURES
August 31, 2004
The plumbing code adopted by the City of El Segundo is the CPC 2001. Referring to the CPC, the following
table details the number of plumbing fixtures existing and the number required by code.
TABLE 3
CPC 2001 I Existing Complies
Existing Fixtures D ..:. ...:46 rnr 7nnl I Notes
Urinals
Lavatories
14
4
I 5
5
I NO
NO
I Quantity deficient; Not accessible
Quantity deficient; Not accessible
Women
Water Closets
Lavatories
6
3
16
5
NO
NO
Quantity deficient; Not accessible
Quantity deficient; Not accessible
Unisex
Water Closets
Lavatories
2
2
-
NO
NO
Not accessible
Not accessible
Drinking Fountains
1 5
1 4
1 NO
I Not accessible
12
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
RECOMMENDATIONS for EXISTING CLUBHOUSE
To upgrade the Clubhouse to current CBC 2001 code and State of California Title 24 Energy and
Accessibility requirements, extensive structural reinforcement and the removal and replacement of
materials, finishes, HVAC and electrical systems is needed. However, the square footage and the existing
areas to be allocated to meet code requirements limit improvement of the Clubhouse's functionality and
space utilization. For these same reasons, new programmatic spaces are not available. Following are the
recommendations, maintaining the existing footprint and structure of the Clubhouse.
ARCHITECTURE
Exterior — The Clubhouse is required to be accessible to the public at its parking and its entry (see Diagram
4). To the west of the ramp, provide two accessible parking spaces and a curb ramp to the sidewalk.
Demolish the existing long entry ramp and the ramp near the front doors. Replace them with code
compliant slopes, cross - slopes, landings, and handrails. The existing exterior stairs adjacent to the ramp,
along with the steps at the front doors, require the handrails to be removed and replaced with handrails of
code compliant height and extensions.
DIAGRAM 4
To meet safety and accessibility criteria, the existing playground equipment should be removed and replaced
with compliant equipment and surfacing.
Aesthetically, equipment screens are recommended, at a minimum along the North elevation that faces the
residences along Pine Street, to shield the rooftop mounted units and ductwork.
Interior — Fire sprinklers are required and shall be provided. Additionally, referring to the non - compliant
listings in the preceding Code Information table, providing fire sprinklers is one method to achieve a CBC
2001 compliant Construction Type. The code allows fire sprinklers to substitute non -rated construction
within a required one -hour rated construction type. However, the required occupancy separation with one-
13
"U3
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
hour rated walls and doors that was noted in the Code Information table and Diagram 3 are still required
where the Auditorium is adjacent to classroom and office spaces.
For the doors to conform to CBC 2001, non - compliant exterior and interior door widths require widening
the openings and providing new doors (see Diagram 5). Door hardware shall be replaced on every door with
panic hardware where required. At all exterior doors, the thresholds are to be replaced and the exterior
concrete landings reconstructed with code - compliant slope and cross - slope. Openings (doors and interior
windows) at one -hour rated walls will be required to be replaced with rated frames, doors / glazing and
seals.
DIAGRAM 5
ACTIVITIES/
CLASSROOM
AUDITORIUM
CLASSROOM
LEGEND
NON- COMPLIANT DOOR WIDTH
NON - COMPLIANT DOOR THRESHOLD
UPPER LOWER
LEVEL LEVEL
STOR. STORAGE
STOR.
;--( `.... i
OIL EQUIP. MULTI- PURPOSE
1
ROOM ROOM
IAN OIL
I ROOM I / �a
TOTS CLASSROOM TOTS TOTS -
CLASS- CLASS -
I; ;• —•. ROOM ROOM
LEGEND
NON - COMPLIANT OOOR WIDTH
NON- COMPLIANT DOOR THRESHOLD
The three sets of exterior stairs flanking the building, along with the interior stairs shall be re- constructed
with code compliant tread widths and handrails. In order to provide the code - required two side exits directly
to the outside from the Auditorium, two one -hour rated vestibules leading to the exterior door and stairs
shall be provided; one within the Arts/Crafts Storage and one in the opposite Classroom (see Diagram 6).
The backstage area shall be emptied and revised for exiting. A dedicated area for presentations or dance
instructors could be added in the former backstage space between the vestibules.
An elevator is essential to provide accessible circulation from the Upper level to the Lower level. In order to
minimize the impact on the program and the construction of the existing building, an exterior landing and
elevator are recommended on the South elevation. To protect from inclement weather, the Upper level's
landing could be covered.
In an effort to minimize the interruption from passing through one space to reach another, a hallway
(vestibule) is recommended south of the Kitchen. The existing hallway north of the Office should be
reconstructed to improve its integrity and reconfigured to increase efficiency of the office space. On the
Lower level, hallways are not added to resolve the potential for interruption, as the space within the Multi -
Purpose Room would be compromised.
Due to the limited square footage and existing configuration, space and exiting requirements, additional
classroom space cannot be found. However, on the Upper level, reconfiguring the casework in the
Classroom would enable it to be better utilized for either informal small meeting groups, work areas or staff
conference room. Likewise, at the Lower level, demolishing the wall north of the Multi- Purpose Room
would allow the Storage to be reconfigured and its efficiency increased while enlarging the Multi- Purpose
Room. This increased space in the Multi- Purpose room will improve its capacity to be used for less -
concentrated uses than the Auditorium, such as a large meeting room. However, as this Storage room is
eliminated and due to the need for storage to be accessed from the exterior, Diagram 6 indicates the
reconfiguration of the largest Tots Classroom to a smaller classroom and dedicated storage room. This size
reduction of the Tots Classroom does compromise its existing functionality for larger programs than the
adjacent classrooms.
14
16
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
As previously stated, the Clubhouse lacks the code- required number of plumbing fixtures. Furthermore,
there are not any plumbing fixtures that meet the accessibility codes. These deficiencies cannot be remedied
within the confines of the existing toilet room walls. Thus, Diagram 6 depicts a recommended
reconfiguration of the Interior to provide larger toilet rooms. On the Upper level, the space allows for 3
fixtures for each toilet room, with one of those in each being accessible. On the Lower level, 5 fixtures for
each toilet room, with one of those in each being accessible, can be provided. However, these enlarged toilet
rooms still fail to meet the number required by the CPC 2001 and eliminate the needed dedicated storage
room on the Lower level.
DIAGRAM 6
.- �
(
ARTS ACTIVITIES/ KIT..]
STOR. CLASSROOM
RATED VESTIBULE
-VESTIBULE
AUDITORIUM
AUDITORIUM
RECEPTION -.1
L - - ---� RATED SIMPLIFIED.
(� VESTIBULE VESTIBULE
MEETING/ OFFIi
WORKSPACE
EXTERIOR
ELEVATOR AND
LANDING —
UPPER LOWER
LEVEL RECONFIGURED LEVEL
r' ^n- STAIR ----r
MEN
T
I STOR.]
STORAGE-
EXPANDED
MULTI-PURPOSE
ROOM
OAS
MEN
� '_':_ .. .. ..... ....
F. IWOMEN
Eq UIP.
I41
crne
STO
TOTS
CLASS-
ROOM
To meet Title 24 Energy requirements, all exterior glazing shall be replaced with 1" insulated glazing
systems. A roof access ladder and hatch need to be provided to the roof(s) housing mechanical equipment.
An assistive listening system shall be provided at the Auditorium. Both fireplaces shall have the code
required hearth slab with sufficient extensions added.
All flooring materials are to be removed and replaced. The direct glue - applied ceiling tiles shall either be
removed and replaced with suspended drop ceilings or gypsum board ceilings /soffits OR cleaned and
repaired as needed. The wood wall paneling shall be removed and replaced with gypsum board. All
casework shall be removed and replaced with plastic laminate base, upper, and tall cabinets built to
Woodwork Institute of California standards.
STRUCTURAL
In order to bring the existing structure up to compliance with the current Code, the following
recommendations are made.
The diagonal sheathing on the roofs and floor does not provide adequate seismic resistance. The 2x6 and
1x6 diagonal sheathing would need to be removed. New floor and roof diaphragms would be constructed of
'A" thick plywood for roofs and 3 /Y' plywood for the floor.
All masonry walls require new anchorage to the floor and roofs. New 4x members at 4' on center would be
anchored to the walls using Simpson holdown anchors on each side of the 4x's. Holdown bolts would be
epoxy anchored to the walls.
Along the West wall of the Auditorium, the masonry wall fails for out -of -plane seismic loading. New double
angle diagonal bracing from 11' above the main floor up to the roof, spaced 4' on center, would need to be
added (see Diagram 7). The angles would be epoxy anchored to the wall and bolted to existing roof
members.
15
203
City of El Segundo
GOROON CLUBHOUSE ASSESSMENT
DIAGRAM 7
(e) w44.jkf
WA-LIL —
August 31, 2004
0
(6i Pgr� !a /t.
Wood ledgers on the masonry walls are not adequately bolted to transfer roof and floor diaphragm shear
forces into the masonry. Epoxy anchored bolts at 12" on center would need to be added.
The main floor and roofs do not have sufficient drag struts and chord members to resist seismic forces. New
4x's with steel straps would be required.
Along the South wall separating the Auditorium and Multi- Purpose room from the southern classrooms, the
lower level exterior porch was enclosed at some point, and built on the sloping concrete flatwork. The slab
should be leveled using a leveling compound.
MECHANICAL
Many of the systems and equipment are either beyond or near the limit of their expected service life and do
not meet energy efficiency standards. It is recommended to replace this equipment. In addition, it is
recommended that all ductwork and air path surfaces that remain be cleaned and abated for toxic residue
and biological growth.
For temperature control, energy conservation and long -term reliability of the systems, it is recommended
that the following systems and equipment be replaced. The heating and ventilating system of the furnace and
blower should either be replaced or removed with the cooling -only chilled water fan -coil systems retrofitted
to also provide heating. The rooftop, packaged heat pumps and split systems should be replaced -in -kind.
The air - cooled split systems with exterior condensing units on the Lower level shall remain, however the
system should be re -piped through the building wall to the fan -coil units.
16
4-
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
A hood and new exhaust fan are recommended for installation above the range. An exhaust system also
needs to be provided for the kilns.
PLUMBING
Domestic Hot and Cold Water: Galvanized steel piping systems of this type normally have severe interior
corrosion and build -up. It is recommended that the building be completely re -piped with a copper system.
In addition, the existing galvanized steel two -inch water main from the meter at the sidewalk to the building
should be replaced with Schedule 40 PVC pipe and fittings.
Sanitary Sewer: Based on the portion of underground system observed, the system is in condition and can
remain as is. Damaged VCP fittings should be repaired and all cleanouts extended to finished grade with
accessible covers. We recommend that the entire system be serviced by a roto- rooter type service. All above
ground cast -iron waste and vent piping may remain as is with modifications necessary to suit the new fixture
locations.
Domestic Hot Water: Replace existing gas -fired storage heater with new at same size and capacity.
Natural Gas: Below grade piping from the meter to the building is most likely wrapped for corrosion
protection and the system can remain as is with modifications necessary to suit new equipment
requirements. Wrapping is to be replaced / repaired where existence and integrity have been compromised.
Plumbing Fixtures: Replace with water conserving type and ADA compliant plumbing fixtures.
Gutters: Clean roof drain gutters and remove blockage at downspouts.
Fire Protection: The installation of fire sprinklers throughout the building is recommended, also the
current Code requirement. As the fire sprinklers are installed, remove fire hose cabinets and cap piping
behind finished surfaces.
ELECTRICAL
Switchgear and Transformer: Replace existing Main Switchboard with a new 800Amp, 277/480volt, 3-
phase Switchboard. This would handle all future expansion options and the recommended elevator. Replace
the existing utility transformer with a new 300 KVA transformer and provide required conduits to new Main
Switchboard.
Lighting Control Panel: Due to the age of the circuit breakers and contactors in the existing panels,
replacement of these devices as they fail will be difficult. The installation of a new lighting control system
would update the lighting system to new California Energy commission requirements. Thus, it is
recommended to replace Panels `L' and `C' with two new 100A, 2771480V, 3- phase, 4 -wire panel boards.
Also replace the existing Lighting Contactor Panel with a new Lighting control system that will operate all
of the lighting circuits in the public areas and exterior of building.
Distribution Board: Due to the age of the board, replacement of the circuit breakers as they fail will be
difficult. Thus, replace the Distribution Board with one 400 amp- 120/208volt, 3 phase, 4 wire panel board
and one 200amp- 277 /480volt, 3 phase, 4 wire panel board. Replace the transformer with a larger 1501<VA
to handle new additional square footage and ensure operation with out failure. It is also recommended to
relocate the water heater in the room as a safety precaution. The panel is not out -dated and can remain.
Lighting: Replace the exterior light fixtures with new pole lights and area lights with improved light
distribution. Additional lights may be required to update the exterior perimeter of the building to
recommended standards of security lighting level of one minimum foot - candle. For the interior light
fixtures, replace them with new energy efficient electronic ballast light fixtures. Switches in the toilet
17
7 1 %
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
rooms, classrooms, storage and offices are to be replaced with occupancy sensors. A new lighting control
system will control the lights in the public areas such as the Auditorium, hallways and vestibules. These
upgrades will update the lighting system to current California Energy Commission standards. At the
Auditorium it is recommended to add a stage wireway system with twist lock 20 amp receptacles, 11/2"
diameter steel pipe located above and in front of the stage for hanging spot lights and 3" conduit to a back
stage location for wiring spot lights to a new dimming system control panel.
Replace existing exit signs with new energy efficient LED exit signs that have self- contained ninety minute
emergency battery packs.
Replace deteriorated disconnect switches. Provide new telephone and data jacks and telephone/data rack to
replace the existing telephone backboard. Provide new category 6 wiring and interconnection to existing
Joslyn Center building. For the recommended fire sprinklers, a new fire alarm Central Monitoring system
needs to be added.
18
0 08
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
RECOMMENDATIONS for EXPANSION
The preceding recommendations provide a method of retrofitting, updating and conforming the existing
Clubhouse to current codes / standards and improving the building's functionality. However, due to the
limitations of the existing Clubhouse, the preceding recommendations could not add additional program to
satisfy the community's needs nor resolve all of the existing code and space issues. Thus, the following
Options address expansion and conversion of some of the existing Clubhouse's spaces to provide more Multi -
Purpose rooms and Classrooms. All three of these expansion options are located within previously
developed areas, such as the current tot lot and concrete paved areas, to minimize the impact to the existing
trees.
OPTION A
Rather than limiting the revisions to the parameters of the existing Clubhouse, Option A captures the code
requirements along with an increased functionality over the preceding recommendations. In this Option,
along with Options B and C, the exterior treatments including the parking, ramp and stairs listed in the
preceding recommendations are essential to provide accessibility to the building. Likewise, the
architectural, structural, mechanical, plumbing and electrical revisions to upgrade the Clubhouse to current
code as itemized in the preceding recommendations (excluding the South classrooms and interior wall
reconfiguration) are also included.
However, Option A begins with the demolition of the two playground lots and the classrooms and office
space south of the Auditorium and Multi- Purpose room (see Diagrams 8 and 9). The two playground lots
for children and tots are re- constructed to the East.
DIAGRAM 8
Vy1Y0R ,
FRED
EA 'AT
In place of the existing tot lot, a one - story, approximately 2450 square foot, Multi- Purpose building with an
exterior roof deck is located 20 feet to the south of the Clubhouse. The 20 -foot separation provides the
circulation between the two buildings and from one side of the park to another. Additionally, this
19
��J
E3�ISTIN`G .
0LUBHOUSE
� PRRK LEVEI.
CIRCULL�T1gN
_
8RWGE
r --V
s a�RS
OPTIOLV AW
AND
ROOF DE�CK
Vy1Y0R ,
FRED
EA 'AT
In place of the existing tot lot, a one - story, approximately 2450 square foot, Multi- Purpose building with an
exterior roof deck is located 20 feet to the south of the Clubhouse. The 20 -foot separation provides the
circulation between the two buildings and from one side of the park to another. Additionally, this
19
��J
City of Ell Segundo
GORDON CLUBHOUSE ASSESSMENT August 31, 2004
circulation allows the elevator and stair components to be relocated outside of the existing envelope, freeing
up the space within the existing Clubhouse for uses other than vertical circulation. The stairs and elevator
are accessed by way of Upper level bridges to the roof deck, a large exterior space for gathering, viewing the
park and celebrations such as the Fourth of July.
The bridges, stairs, elevator and 20- foot -wide park -level circulation path have the option to be exterior with
overhead covering. Another scenario includes exterior bridge and stairs with overhead covering on the West
with interior (enclosed) bridge, stairs and elevator on the East. Yet another scenario includes completely
interior park -level circulation, bridges, stairs and elevator for both the Upper and Lower levels.
At the interior of the Clubhouse, Option A takes advantage of the vertical circulation located outside the
existing envelope. The Upper level transforms the existing toilet rooms to single occupancy accessible toilet
rooms, a Director's office and additional office / reception space. The existing interior stair opening is
closed -up and the entire entry space is utilized as a lobby. On the Lower level, the wall dividing the Multi -
Purpose room and Storage is removed and two large Tiny Tots classrooms with dedicated storage at the
rear are configured within this space. Multiple- accommodation toilet rooms satisfying the required fixture
count replace the existing Toilet rooms, Utility room and Hallway.
DIAGRAM 9
ACTIVITIES/
CLASSROOM I KIT.
ENTRY
LE VESTIBULE
UPPER
LEVEL
STOR. 11:, STORAGE !If! STORAGE
> i�:,s:DIRi e0u�r. TOTS TOTS
AUDITORIUM fn7PPl
'CLASS ROOM i LASSROOM
JAN.
LOWER
LEVEL
n i i l✓J- ... VJ
:ter a 'r, -....v
tSTAIRSH EXPANSION BUILDING 11 ELEV.
99
2 .i f
City of Ell Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
UPfLL o
The next expansion phase, Option B, can either stand alone or follow after option A.
In option B, the existing concrete open area to the West of the Clubhouse is demolished. In its place, either
A one
s not t otstory, Option B �sta struct0uralgy and accessibly separated buildPng onssie building is located. If option
oIAORAM 10
21
�1Y
:7
.m
C UBH- USE
1
QPTIa'N B <
21
�1Y
City of El Segundo
GORDON CLUBHOUSE ASSESSMENT
August 31, 2004
However, if Option A is constructed before or along with Option B, the 20 foot wide, park level circulation
space is continued. An advantage to this is one shared elevator in the case that Option B is a two -story
building.
DIAGRAM 11
22
212
EXISTING
i
ti,
(; LUBHOUSE
CHILDREN'S
0 "PTION B
,
PLAY L0 L
s TOT LV I
�` - -- -- ---- .E ...
'•,� :_,,,.,ter,,
OPTION A -p
1.
22
212
August 311 2004
city 0' E71 "10(jundo GORDON CL�silo p55fS5 MENT
n also
be built along
C to the Clubhouse, although ca
Borth of the
apT��H nd_alone exPa
Option 00 Square foot Classroom exter1ior walk or
nsion p covered,
Option C 1s a st ndlor Option B• tort' aPProximate�eW building is either a
with Option P, a ones house and
option C � G rrulat on between
the oXistin4
Club
building enclosed Pace.
interi s or,
DIAGRAM 12
23
T
Z
Gilt,
HJII -1
23
N :4
a
(: L P -1 Ni I N G
t
Gordon Clubhouse Renovations & Additions
City Of El Segundo
El Segundo California
Rough Order Of Magnitude (Revised R3)
August 30, 2004
CLLC Project No. 04- 311.00
3262 PENRYN ROAD, SUITE 100 LOOMIS • CALIFORNIA • 95650
PHONE: 916 -577 -1470 • FAX: 916- 577 -1475
21 ;
Gordon Clubhouse Renovations & Additions
El Segundo California
Rough Order Of Magnitude (Revised R3) August 30, 2004
INTRODUCTION
1. Basis Of Estimate
This statement has been prepared with the following documentation received July 20th, 2004 along with
verbal direction from the architect.
A As built drawing - Club House. / Additional e- mailed information / structural / architectural / MEP
reports.
B Existing condition photographs.
C Narrative of Phases "A ", "B ", "C' (not dated).
D Proposed Phasing Plan (not dated).
E Proposed reconfiguration sketches - Phase "A ", Diagram 1 and 2 (not dated).
F Previous hazmat report (dated 12/08/03).
The information listed above is considered conceptual design level for estimating purposes.
2. Items Not Included Within Estimate
The following cost items are excluded from this estimate.
A Professional fees, inspections and testing.
B Escalation beyond midpoint of construction (July, 2005).
C Plan check fees and building permit fees.
D Furnishings, fixtures and equipment (FF &E).
E Major site and building structures demolition unless noted in body of estimate.
F Costs of hazardous material surveys, abatements, and disposals unless noted in estimate.
G Costs of offsite construction unless noted in estimate.
H Construction contingency costs.
I Rock excavation and removal.
J New transformer.
3. Notes
We recommend that the client review this statement, and that any interpretations contrary to those
intended by the design documents be fully addressed. The statement is based upon a detailed measure-
ment of quantities, when possible, and reasonable allowances for items not clearly defined in the docu-
ments.
The statement reflects probable construction costs obtainable in a competitive and stable bidding market.
This estimate is based upon a minimum of four competitive bids from qualified general contractors,
with bids from a minimum of three (3) subcontractors per trade. This statement is a determination of fair
market value for the construction of the project and is not intended to be a prediction of low bid. Exper-
ience indicates that a fewer number of bidders may result in a higher bid amount, and more bidders may
result in a lower bid result.
Prepared by Cumming, LLC
Sheet 2 of 17
2 1:5
Gordon Clubhouse Renovations & Additions
El Segundo California
Rough Order Of Magnitude (Revised R3)
COMPONENT SUMMARY
1 Existing Clubhouse Upgrades & Ext Ramp / Stairs
2 Expansion Option "A" - New MPR Building
3 Expansion Option "B" - New Classroom Building
4 Expansion Option "C" - Multi - Use Building
5 Hazmat abatement / Lead Paint Removal allowance
Project #: 04- 311.00
Date: 30 -Aug -04
11,268 SF $174.77 $1,969,288
N/A N/A $1,586,260
5,950 SF $310.87 $1,849,658
1,400 SF $336.82 $471,552
$84,064
TOTAL CONSTRUCTION COST $5,960,82:
Prepared by Cumming, LLC Sheet 3 of 17
216
Gordon Clubhouse Renovations & Additions
Rough Order Of Magnitude (Revised 113)
Existing Clubhouse Upgrades & Ext Ramp / Stairs
Prepared by Cumming, LLC Sheet 4 of 17
211
Gordon Clubhouse Renovations & Additions
Existing Clubhouse Upgrades & Ext Ramp / Stairs Project #: 04- 311.00
Rough Order Of Magnitude (Revised 113) Date: 30- Aug-04
Existing Clubhouse Upgrades & Ext Ramp / Stairs Construction Cost Summary
Element Qty Unit Rate Total Coal /SF
1 - Demolition / Sitswork
Demolition, etc.
Interior / MEP demolition, allowance
11,268
sf
$4.35
$49,016
Miscellaneous sanitary sewer utility upgrades, minimal
1
Is
$1,500.00
$1,500
Miscellaneous demo
1
Is
$1,500.00
$1,500
Form opening in existing roof for new ladder and hatch
1
Is
$825.00
$825
Miscellaneous work to existing rails / ramps
1
Is
$1,500.00
$1,500
Site repairs, etc. to existing surfaces
1
Is
$2,500.00
$2,500
Site utilities
Remove existing water pipe
165
If
$10.50
$1,733
Temporarily cap existing service
1
Is
$570.00
$570
New PVC water pipe, 2"
165
If
$34.50
$5,693
Connect to existing
1
Is
$750.00
$750
Miscellaneous sanitary sewer utility upgrades, minimal
1
Is
$1,500.00
$1,500
Miscellaneous break up and repair of existing surfaces
1
Is
$1,500.00
$1,500
Sub -Total - 1 - Demolition / Sitework
$68,586 $6.09
2 - Accessible Ramp and Stairs
Demo existing stairs and ramp
1
Is
$2,700.00
$2,700
New cheek walls at switchback ramp including all
footings
350
If
$57.00
$19,950
Grading adjustments to suit new ramp
1,000
sf
$3.75
$3,750
Concrete ramp surface
1,000
sf
$7.50
$7,500
Steel guardrails at switchback ramp
350
If
$87.30
$30,555
New exterior concrete stairs including all railings,
landing, etc.
60
Ifr
$135.00
$8,100
New miscellaneous handrails
35
If
$87.30
$3,056
Sub -Total - 2 - Accessible Ramp and Stairs
$75,611 $6.71
3 - Interior Renovations
Exterior Stair / Rated Vestibules
Demolish / reconstruct exterior stair (3 total)
135
Ifr
$75.00
$10,125
Demolish / reconstruct interior stair ( total)
68
Ifr
$234.00
$15,795
New partitions at rated vestibules
173
at
$13.50
$2,329
Upgrade existing partitions for fire rating at
vestibule
173
sf
$6.75
$1,164
Remove and replace door for fire rating
3
ea
$1,700.00
$5,100
Building up existing door opening
2
ea
$750.00
$1,500
Fire rated ceiling
160
sf
$12.75
$2,040
Adjustments to existing storage
1
Is
$500.00
$500
New exterior elevator including shaft, pit,
landings, etc., 2 stop
1
Is
$98,100.00
$98,100
Prepared by Cumming, LLC
Sheet 5 of 17
0 2
Gordon Clubhouse Renovations & Additions
Existing Clubhouse Upgrades & Ext Ramp / Stairs
Rough Order Of Magnitude (Revised 113)
project #: 04311.00
Date: 30 -Aug -04
Existing Clubhouse Upgrades & Ext Ramp / Stairs Construction Cost Summary
New Restrooms
Form new interior partitions
1,738
sf
$12.45
$21,638
New interior doors
4
ea
$1,500.00
$6,000
Misc sawcut, break up and repair of concrete
flooring for new plumbing work
403
sf
$25.00
$10,063
New ceramic floor tile and leveling screed
735
sf
$14.10
$10,364
New ceramic floor base
279
If
$14.40
$4,018
New ceramic wall tile, allow 7' -0" high Intl
backerboard
1,953
sf
$14.10
$27,537
New gypsum board ceilings
735
sf
$12.75
$9,371
Restroom cubicles
5
ea
$1,400.00
$7,000
Restroom specialties, per fixture
16
ea
$153.00
$2,448
Signage and miscellaneous specialties
1
Is
$500.00
$500
New plumbing fixtures, including rough in
16
ea
$2,400.00
$38,400
Ventilation upgrades
735
sf
$7.50
$5,513
Remaining Interior Upgrades
New floor finishes
10,533
sf
$3.54
$37,287
New rubber floor base
1,650
If
$2.43
$4,010
New ceiling finish, 4' -0" x 2' -0" ACT
10,533
sf
$3.60
$37,919
Miscellaneous soffits, etc.
1
Is
$3,500.00
$3,500
New acoustic wall / ceiling panels, allowance
1
Is
$5,000.00
$5,000
New partitions
2,728
sf
$12.45
$33,964
New interior doors
7
ea
$1,500.00
$10,500
Replace existing door hardware, allowance
28
as
$435.00
$12,180
Upgrade existing doors to t hour rating
14
ea
$129.00
$1,806
Gypsum board replacement where wood
panels removed, allowance
3,014
sf
$3.24
$9,765
Floor leveling screed to existing flooring
11,268
sf
$1.44
$16,226
Casework replacement
324
If
$177.00
$57,348
Miscellaneous shelving
1
Is
$1,500.00
$1,500
Markerboards, bulletin boards, etc.
1
Is
$5,000.00
$5,000
Signage upgrades
11,268
sf
$0.25
$2,817
Miscellaneous specialties
11,268
sf
$0.35
$3,944
Caulking and sealant
11,268
sf
$0.25
$2,817
Blocking and backing
11,268
sf
$0.20
$2,254
Miscellaneous metals
11,268
sf
$0.20
$2,254
Assistive listening devices, wall mounted,
allowance for 10 locations
10
ea
$675.00
$6,750
Work to existing fireplaces
1
Is
$5,500.00
$5,500
New roof hatch and ladder access
1
Is
$2,700.00
$2,700
Dry rot upgrades, allowance
11,268
sf
$1.95
$21,973
Exterior Upgrades / Structural Upgrades
Replace upper floor sheathing, 3/4"
5,634
sf
$3.24
$18,254
Replace roof sheathing, 1/2"
6,761
sf
$3.45
$23,325
Upgrade masonry wall anchorage
85
ea
$95.00
$8,051
Additional diagonal bracing
10
ea
$517.50
$5,266
New epoxy anchored bolts to ledgers at wall
heads, allowance
339
ea
$144.00
$48,816
New drag struts
11,268
sf
$1.95
$21,973
Prepared by Cumming, LLC
Sheet 6 of 17
2.19
Gordon Clubhouse Renovations & Additions
Existing Clubhouse Upgrades & Ext Ramp / Stairs Project #: 04- 311.00
Rough Order Of Magnitude (Revised 113) Date: 30 -Aug -04
Existing Clubhouse Upgrades & Ext Ramp / Stairs Construction Cost Summary
Additional slab leveling work
1,020
sf
$2.79
$2,846
Remove existing window glazing and replace
873
sf
$34.50
$30,119
Replace exterior door hardware / thresholds,
per leaf
18
as
$543.00
$9,774
Premiums for panic hardware, allowance
7
ea
$645.00
$4,515
Replace exterior concrete landings
1
Is
$5,625.00
$5,625
Patch repair exterior skin, allowance
1
Is
$3,500.00
$3,500
Repaint exterior
8,310
sf
$1.35
$11,219
Replace roofing and flashings
6,761
sf
$7.75
$52,396
Roof drainage upgrades, minimal
6,761
sf
$0.63
$4,259
Mechanical roof screen, allow 36" high, painted
metal panel including all metal stud supports
and flashings
324
If
$98.49
$31,911
MEP Upgrades
Clean existing ductwork, patch repair as required
11,268
sf
$0.63
$7,099
Remove and replace existing furnace and
blower heating and ventilating system
11,268
sf
$5.70
$64,228
New exhaust fan at range
1
Is
$1,400.00
$1,400
Remove and replace domestic water
distribution in building, allowance
11,268
sf
$2.34
$26,367
Remove and replace gas fired boiler
1
Is
$5,000.00
$5,000
Miscellaneous plumbing
1
Is
$5,000.00
$5,000
Service existing sanitary sewer with roto rooter
service
1
Is
$600.00
$600
Gas distribution upgrades
11,268
sf
$1.15
$12,958
New fire sprinkler within existing building
11,268
sf
$4.11
$46,311
Upgrade switchgear, power and distribution
11,268
sf
$3.30
$37,184
Replace transformer - excluded
New lighting control system, panels, etc.
11,268
sf
$1.15
$12,958
Replace interior lighting throughout, including
exit lighting
11,268
sf
$5.61
$63,213
Premium for rigging and wiring for stage
lighting, allowance
1
Is
$5,000.00
$5,000
Stage spot lights - excluded
New exterior lighting, allowance
11,268
sf
$0.55
$6,197
Low voltage upgrades including CAT 6 wiring
as required, allowance
11,268
sf
$3.12
$35,156
Fire alarm upgrades
11,268
sf
$3.05
$34,367
Sub-Total - 3 - Interior Renovations
$1,211,403 $107.51
Subtotal
$1,355,599
General Conditions 10.50%
$142,338
Subtotal
$1,497,937
GC Overhead, Profit, and Fee 4.75%
$71,152
Subtotal
$1,569,089
Prepared by Cumming, LLC Sheet 7 of 17
2�0
Gordon Clubhouse Renovations & Additions
Existing Clubhouse Upgrades & Ext Ramp / Stairs Project #: 04-311.00
Rough Order Of Magnitude (Revised R3) Date: 30- Aug-04
Existing Clubhouse Upgrades & Ext Ramp / Stairs Construction Cost Summary
Bonds & Insurance 1.90% $29,813
Subtotal
$1,598,902
Phasing Allowance 2.00%
$31,978
Subtotal
$1,630,880
Design Contingency 15.000/.
$244,632
Subtotal
$1,875,512
Escalation, (MOC July, 2005) 5.00%
$93,776
TOTAL CONSTRUCTION COST $1,969,288 $174.77
ALTERNATES
1. Retrofit fan coil system in lieu of furnace removal and replacement DDT ($40,923)
Prepared by Cumming, LLC Sheet 8 of 17
221
Gordon Clubhouse Renovations & Additions
Rough Order Of Magnitude (Revised 113)
Expansion Option "A" - New MPR Building
Prepared by Cumming, LLC
222
Sheet 9 of 17
Gordon Clubhouse Renovations & Additions
Expansion Option "A" - New MPR Building Project #: 04311.00
Rough Order Of Magnitude (Revised R3) Date: 30- Aug-04
Expansion Option "A" - New MPR Building Construction Cost Summary
1 - Demolition / Sitework
Demo existing multi - purpose building
3,538
sf
$7.53
$26,641
Demo existing tots play lot and children's lot
5,000
sf
$1.25
$6,250
Utility demo
1
Is
$2,500.00
$2,500
Miscellaneous demo
1
Is
$4,000.00
$4,000
Rough / fine grading / erosion control / clear and grub
3,538
sf
$4.50
$15,921
Miscellaneous retaining walls, allowance
100
If
$275.00
$27,500
Extend / adjust existing utilities for new building
1
Is
$10,000.00
$10,000
Sitework Upgrades (allow 5' -0" around new
building perimeter)
990
sf
$12.75
$12,623
Miscellaneous work to existing rails / ramps
1
Is
$3,500.00
$3,500
Site furnishings, signage, etc.
1
Is
$2,500.00
$2,500
Sub -Total - 1 - Demolition / Sitework
$111,435 NIA
2 - New Building (MPR)
Overexcavate and recompact for new building
522
cy
$10.00
$5,218
New single story multi - purpose building
2,450
sf
$241.50
$591,675
Premium for terraced roof finish
2,450
sf
$25.00
$61,250
Sub -Total - 2 - New Building (MPR)
$658,143 $268.63
3 - Exterior Circulation (Option A)
Exterior concrete stairs to roof terrace including
all rails, landings, etc.
160
lfr
$135.00
$21,600
Elevator to roof terrace including pit, shaft,
enclosure, etc.
1
Is
$74,470.00
$74,470
Upgrade ground level access between existing
building and new MPR
400
sf
$14.79
$5,916
Form new bridged access from existing bldg roof
terrace to new bldg roof terrace, bridge
construction to include walk deck, guardrails,
covered roof, lighting, exposed between top of
guard rail and underside of roof covering
200
sf
$153.00
$30,600
Modifications at existing building for new
circulation, allowance
1
Is
$5,000.00
$5,000
Work to existing brick exterior - excluded
Sub -Total - 3 - Exterior Circulation (Option A) $137,586 N/A
4 - Children's Play Lot and Tots Play Lot
Prepared by Cumming, LLC
Sheet 10 of 17
Z3
Gordon Clubhouse Renovations & Additions
Expansion Option "A" - New MPR Building Project #: 04311.00
Rough Order Of Magnitude (Revised 113) Date: 30 -Aug-04
Expansion Option "A" - New MPR Building Construction Cost Summary
Allowance including all grading, hardscape,
landscape, furnishings, lighting, etc.
New concrete retaining walls, allowance
New play equipment, allowance
Sub -Total - 4 - Children's Play Lot and Tots Play Lot
Subtotal
General Conditions
Subtotal
GC Overhead, Profit, and Fee
Subtotal
Bonds & Insurance
Subtotal
Phasing Allowance
Subtotal
Design Contingency
Subtotal
Escalation, (MOC July, 2005)
10.5%
4.8%
1.9%
2.00%
15.0%
5.0%
8,022 sf $9.57 $76,771
120 If $275.00 $33,000
1 Is $75,000.00 $75,000
$184,771
$1,091,934
$114,653
$1,206,587
$57,313
$1,263,900
$24,014
$1,287,914
$25,758
$1,313,673
$197,051
$1,510,723
$75,536
TOTAL CONSTRUCTION COST $1,586,260
ALTERNATES
1. Exterior circulation (Option B) - Enclosed corridor and bridge structures
(East Only) ADD $87,017
2. Exterior Circulation (Option Ct) - Enclosed corridor and bridge structures
(East And West - Mid Range Materials) ADD $160,960
3. Exterior Circulation (Option C2) - Enclosed corridor and bridge structures
(East And West - High Range Matartals "Glass Jewel Box ") ADD $252,480
$23.03
Prepared by Cumming, LLC Sheet 11 of 17
224
Gordon Clubhouse Renovations & Additions
Rough Order Of Magnitude (Revised R3)
Expansion Option "B" - New Classroom Building
Prepared by Cumming, LLC
Sheet 12 of 17
22
Gordon Clubhouse Renovations & Additions
Expansion Option "B" - New Classroom Building Project #: 04- 311.00
Rough Order Of Magnitude (Revised 113) Date: 30- Aug-04
Expansion Option "B" - New Classroom Building Construction Cost Summary
1 - Demolition / Sitework
Demo existing skate area
4,165
sf
$1.32
$5,498
Demo existing planters, landscaping, etc.
1
Is
$2,500.00
$2,500
Utility demo
1
Is
$2,500.00
$2,500
Miscellaneous demo
1
Is
$2,000.00
$2,000
Rough / fine grading / erosion control / clear and grub
4,165
sf
$4.50
$18,743
Sitework Upgrades (allow 10'-0" around new
building perimeter)
3,090
sf
$12.75
$39,398
Miscellaneous retaining walls, allowance
100
If
$275.00
$27,500
Miscellaneous site furnishings / signage
1
Is
$2,500.00
$2,500
Path of travel lighting, allowance
1
Is
$4,500.00
$4,500
Extend / adjust existing utilities for new building
1
Is
$25,000.00
$25,000
Sub -Total - 1 - Demolition/ Sitework
$130,138 NIA
2 - New Building (Classroom / MPR)
Overexcavate and recompact for new building
1,267
cy
$10.00
$12,672
New single story classroom and multi - purpose
building
5,950
sf
$187.00
$1,112,650
Assume no terraced roof finish
Sub -Total - 2 - New Building (Classroom / MPR) $1,125,322 $189.13
3 - Exterior Circulation (Option A)
Allowance for miscellaneous concrete ramps and
steps
1 Is $3,500.00 $3,500
New concrete walkways from existing bldg to new
classroom / mpr bldg
200 sf $14.00 $2,800
New covered walkway to continue from Phase A
to new classroom / mpr bldg
200 sf $57.45 $11,490
Sub -Total - 3 - Exterior Circulation (Option A)
$17,790 N/A
Subtotal
$1,273,250
General Conditions 10.5%
$133,691
Subtotal
$1,406,941
GC Overhead, Profit, and Fee 4.8%
$66,830
Subtotal $1,473,771
Prepared by Cumming, LLC Sheet 13 of 17
22G
Gordon Clubhouse Renovations & Additions
Expansion Option "B" - New Classroom Building Project #: 04. 311.00
Rough Order Of Magnitude (Revised R3) Date: 30- Aug-04
Expansion Option "B" - New Classroom Building Construction Cost Summary
Bonds & Insurance
1.90%
$28,002
Subtotal
$1,501,773
Phasing Allowance
2.00%
$30,035
Subtotal
$1,531,808
Design Contingency
15.0%
$229,771
Subtotal
$1,761,579
Escalation, (MOC July, 2005)
5.0%
$88,079
TOTAL CONSTRUCTION COST $1,849,658 $310.87
ALTERNATES
1. Exterior Circulation (Option B) - Enclosed corridor (West) ADD $22,226
2. Two Story Classroom In lieu of single Story with enclosed corridor and bridge
structure connecting to existing building (assume elevator Is required for 2 story
option) ADD $1,543,851
Prepared by Cumming, LLC Sheet 14 of 17
�z;
Gordon Clubhouse Renovations & Additions
Rough Order Of Magnitude (Revised R3)
Expansion Option "Crr - Multi - Use Building
Prepared by Cumming, LLC
Sheet 15 of 17
�.�b
Gordon Clubhouse Renovations & Additions
Expansion Option "C" - Multi - Use Building Project #: 04- 311.00
Rough Order Of Magnitude (Revised 113) Date: 30 -Aug -04
Expansion Option "C' - Multi - Use Building Construction Cost Summary
lement city Unit Rate Total cost /S
1 - Demolition / Sitework
Demo existing hardscape / landscape
1,645
sf
$2.55
$4,193
Demo existing planters, landscaping, etc.
1
Is
$1,500.00
$1,500
Utility demo
1
Is
$2,500.00
$2,500
Miscellaneous demo
1
Is
$2,000.00
$2,000
Rough / fine grading / erosion control / clear and grub
1,645
sf
$4.50
$7,400
Sitework Upgrades (allow 5-0" around new
building perimeter)
755
sf
$12.75
$9,626
Miscellaneous retaining walls, allowance
100
If
$275.00
$27,500
Miscellaneous site furnishings / signage
1
Is
$1,500.00
$1,500
Path of travel lighting, allowance
1
Is
$2,500.00
$2,500
Extend / ad)ust existing utilities for new building
1
Is
$5,000.00
$5,000
Sub -Total - 1 - Demolition / Sitework
$63,720 N/A
2 - New Building (Classroom)
Overexcavate and recompact for new building
305
cy
$10.00
$3,046
New single story classroom bldg
1,400
sf
$178.23
$249,522
Assume no terraced roof finish
Sub -Total - 2 - New Building (Classroom) $252,568 $180.41
3 - Exterior Circulation (Option A)
Allowance for miscellaneous concrete ramps and
steps
1 Is $1,520.00 $1,520
New concrete walkways from existing bldg to new
classroom bldg
100 sf $10.50 $1,050
New covered walkway to continue from existing
bldg and new classroom bldg
100 sf $57.45 $5,745
Sub -Total - 3 - Exterior Circulation (Option A)
$8,315 N/A
Subtotal
$324,603
General Conditions 10.5%
$34,083
Subtotal
$358,686
GC Overhead, Profit, and Fee 4.8%
$17,038
Subtotal
$375,723
Prepared by Cumming, LLC Sheet 16 of 17
2 21)
Gordon Clubhouse Renovations & Additions
Expansion Option "C - Multi - Use Building Project #: 04311.00
Rough Order Of Magnitude (Revised R3) Date: 30 -Aug-04
Expansion Option "C" - Multi - Use Building Construction Cost Summary
Element city Unit Rate Total Cost /SF
Bonds & Insurance
1.9%
$7,139
Subtotal
$382,862
Phasing Allowance
2.00%
$7,657
Subtotal
$390,519
Design Contingency
15.0%
$58,578
Subtotal
$449,097
Escalation, (MOO July, 2005)
5.0%
$22,455
TOTAL CONSTRUCTION COST $471,552 $336.82
ALTERNATES
1. Exterior Circulation (Option B) - Enclosed corridor ADD $18,159
Prepared by Cumming, LLC Sheet 17 of 17
230
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS
AGENDA DESCRIPTION:
Consideration and possible action regarding setting a date for interviewing candidates for one
position each on the Planning Commission, Community Cable Advisory Committee and
Economic Development Advisory Council.
RECOMMENDED COUNCIL ACTION:
(1) Set date for interviews of candidates for Tuesday, October 5, 2004;
(2) Alternatively, discuss and take other action related to this item.
BRIEF SUMMARY:
On August 26, 2004, due to a relocation, Planning Commissioner Janet Miller Sheehan
tendered her resignation effective immediately. Applications from the June is` interviews are
on file.
There are no applications on file for either Community Cable Advisory Committee (the term of
the one position expires October 31, 2004), or Economic Development Advisory Council (one
opening for a resident representative).
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: N/A
ORIGINATED: Julia O. Abreu, Executive Assistant Date: August 31, 2004
REVIEWED BY: Mary Strenn, City Manager
Date: August 31, 2004
231
5
a
r
c
a
N
w
;
C
w
f
o
w
N
O
O
f
Z
O
%
p
N
Z
UQ
6a
NZ
�Z
J�
6
O
U
oa
3
o
0
w
w
w
N
N
%
W
W
W
0
O
U
U
wi
O
O
O
O
O
Z
D
i
7
Z
OD
ry
Zm
,
%
%
b
A\
•'
W a
N
q
WO
N
O�2
K
)Z
w
F_a
m yN `°p'1%pm mom d� N NNa- O
,V
m
Q
1p m0� ft70 q mNN 10
C
C
�C
f(
O
a
Um�
U O
j ° q
%
LL
m
$
EgE
m
s
LL ❑ w n
_
°m
o
�,Dm m
a
w z a
5
a�
s LL
> 4az �w
E
g49e
2
w
a z EZO ❑E SzS o0
z❑a0g60ZY m=Z Ua1 rL SwOOZr'
OLLYQa W�=m
�h
�°
m
❑ Nzr
ozwzoo
o � 5
3
_
Z.
E Z
Zzw n ��i0 m w
�' �zci�
a
_
m
E
5
LL Ex%F�z))%0 mw
K LL U'UO❑QUJNKN %Na %Jn O~Yw�Y�
w rOw�naowwa adw! wJ
i
qNf
._
_
m_
4m
yi`ga�
E
E
m
¢ ❑ 0 wwppwwN
o m n2 0 0 OF
wo 4a
r yQ y wQ o0 wu
u
c
r % Q n
U 6 S r 3 ti c�
o
o N
u° a o1O
N
°
2•
`6
rT�yFym
�
U
x�
S'n•c
e
S$ o o S °v �
D
v
�^
° m
15
a
N
•f- -��.-� �� c�n�nv IR iR m.Qoo
_j
�Y
p
P
¢
w \
m
S
°n
E
em' ' �a
m e Yf
� V
r
N
c
m
aw o'er
Ti
r
m.q
g
EM'
>
N
o N°
m
E6 w
Fn
E E ry
0 1
a `-
0 2 u
2
O OLJ
U p
o_
o
Om
o
p
Q i
L
Q
❑.
�
LL
W
NU
_
ii
U
'I
K LL
a
m
2
p ❑
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/6/2004 THROUGH 8/26/2004
Date
Payee
Amount
Description
8/10/04
West Basin Municipal
811,067.25
H2O payment
8/11/04
Pitney Bowes
30,000.00
City Hall Postage Machine
8/12/04
Health Comp
3,468.32
Weekly claims 8/6
8/12/04
PGC El Segundo LLC
50,173.69
Golf course transfer
8112104
Employment Development
37,382.01
State Taxes
8/12/04
IRS
182,045.00
Federal Taxes
8/16/04
Federal Reserve Bank
50.00
Savings Bond EE Series
8/16/04
Federal Reserve Bank
250.00
Savings Bond I Series
8/25/04
Health Comp
913.48
Weekly claims 8/20
8/26/04
PGC El Segundo LLC
40,000.00
Golf course transfer
8/6- 8126104
Workers Comp Activity
27,505.96
SCRMA checks issued
1,182,855.71
DATE OF RATIFICATION: 9/07104
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Depu Trea rer Date
AI /-P zz,�� g '3/ -or
Director of Administrative Service Date
1015.
City' Marjkcor Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
1,182,855.71
23
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 17, 2004 — 5:00 P.M.
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell
Present
Mayor Pro Tern Gaines -
Present
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
Lilly Craig, Chevron, spoke regarding the South Bay Youth Project and requested Council continue
funding the school counselor for FY 04/05.
Gail Church, Tree Muskateers, spoke regarding FY 04/05 budget for street tree care.
A. SPECIAL ORDERS OF BUSINESS -
Presentation of budget workshop on the FY 2004 -2005 Preliminary Operating Budget and
Five Year Capital Improvement plan.
Mary Strenn, City Manager, gave introductory remarks.
Bret Plumlee, Director of Administrative Services and Gavin Curran, Assistant Finance Director,
gave Revenue, Capital Improvement Projects and Expenditure summary overviews. Bret Plumlee
also presented budget highlights for Elected Officials, Administrative Support Services and Internal
Service /Non- Departmental.
Jim Hanson Director of Economic and Development Services, presented department highlights
and responded to Council questions.
Noted that the Draft Circulation Element would be distributed to Council next week.
Jeff Stewart, Assistant City Manager, presented Pubic Works department highlights and
responded to Council questions.
Mayor Pro Tern Gaines requested lease financing options be agendized for the September 7, 2004
Council Meeting.
Council Member Jacobson requested a detailed
and a list of equipment that has been extended.
soon as possible.
itemized list of equipment replacement schedule
Requested information be made available as
234 7
Stacia Mancini, Director of Recreation and Parks, presented department highlights and responded
to Council questions.
Mayor Pro Tern Gaines requested a golf course sub - committee meeting be scheduled before the
September budget hearing.
Recreation and Parks to prepare a report on current tree trimming status in relation to the
suggested schedule in the Tree Master Plan.
Council consensus to call a School District subcommittee meeting and agendize the South Bay
Youth Counselor staffing issue.
Debra Brighton, Library Director, presented department highlights and responded to Council
questions.
Jack Wayt, Police Chief, presented department highlights and responded to Council questions.
Norm Angelo, Fire Chief presented department highlights and responded to Council questions.
Fire Department to prepare follow -up report on 'Running Short" staffing options. Staff to provide
information on call loads, range of alternatives and funding sources and report back at the next
meeting.
ADJOURNMENT — at 6:55 P.M.
Cathy Domann, Deputy City Clerk
3
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 17, 2004 — 7:00 P.M.
5:00 P.M. SESSION
(Adjourn to 7:00 P.M. Session)
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Bishop Michael Briney of Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides
PRESENTATIONS —
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Present
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS —(Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Dan Erlhler, Executive Director Chamber of Commerce, spoke regarding item 9 appointment to the
South Bay Workforce Investment Board.
Liz Garnholz, resident, spoke regarding item 8, contract with Burke, Williams and Sorensen, item
13, disposal of surplus Fire Helmets, and item 15, Yoga Instructor Contract.
Juli Potter, resident, spoke regarding item 3, the proposed Honeywell Project and item 17, CDBG
Minor Home Repair Program.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Busch, SECONDED by Council Member Jacobson to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2004
PAGE NO. 1
236
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action to conduct a continued public hearing for the purpose of
introducing the ordinances and scheduling a second reading of ordinances increasing the
amounts for water and wastewater rates.
Mayor McDowell stated this is the time and place hereto fixed for a continued public hearing for the
purpose of introducing the ordinances and scheduling a second reading of ordinances increasing
the amounts for water and wastewater rates. Deputy City Clerk Domann stated that proper notice
was completed and no written communications had been received in the City Clerk's Office.
Mary Strenn, City Manager, gave a report.
Mike Rotolo, Water/Wastewater Rate Task Force Vice -Chair and Capital Improvement Advisory
Commission member, gave a report.
Peggy Tyrell, resident, spoke against increasing sewer rate fees.
Joe Brandon, resident, spoke regarding water billing services and the billing format.
Liz Ganholz, resident, spoke regarding water billing services and billing format. Also spoke
regarding the manner in which sewer usage is billed.
Juli Potter, resident, spoke regarding the water billing services and discrepancies in billing and
water usage.
Council consensus to close public hearing.
Staff to include 13 month history on billing statements, water /sewer meter size and service charge.
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1376
AN ORDINANCE SETTING THE AMOUNT OF WATER RATES AND CHARGES
PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND EL SEGUNDO
MUNICIPAL CODE § 11 -1 -5.
Mayor Pro Tern Gaines introduced Ordinance No. 1376.
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1377
AN ORDINANCE SETTING THE AMOUNT OF WASTEWATER RATES AND
CHARGES PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND EL
SEGUNDO MUNICIPAL CODE § 12 -7 -3.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AL2y§T.j7, 2004
3APE NO. 2
Mayor Pro Tern Gaines introduced Ordinance No. 1377
2. Consideration and possible action to conduct a public hearing regarding a Resolution of the
City of El Segundo, California, finding the City to be in conformance with the annual
Congestion Management Program (CMP) and adopting the annual CMP Local
Development Report, in accordance with California Government Code Section 65089.
Mayor McDowell stated this is the time and place hereto fixed for a continued public hearing
regarding a Resolution of the City of El Segundo, California, finding the City to be in conformance
with the annual Congestion Management Program (CMP) and adopting the annual CMP Local
Development Report, in accordance with California Government Code Section 65089. Deputy City
Clerk Domann stated that proper notice was completed and no written communications had been
received in the City Clerk's Office.
Mary Strenn, City Manager, gave a report.
Liz Garnholz, resident, spoke regarding LAX and Corporate Campus impact on traffic mitigation
Council consensus to close public hearing.
Seimone Jurjis, Building Official, responded to Council questions.
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4385
A RESOLUTION FINDING THE CITY TO BE IN COMPLIANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP
LOCAL IMPLEMENTATION REPORT PURSUANT TO GOVERNMENT CODE §
65089.
MOVED by Council Member Boulgarides, SECONDED by Mayor Pro Tern Gaines to adopt
Resolution No. 4385 finding the City to be in compliance with the Congestion Management
Program (CMP) and adopting the CMP Local Implementation Report pursuant to
Government Code § 65089. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
3. Consideration and possible action regarding Contract Amendment No. 2 to a contract (no.
3257) with Christopher A. Joseph & Associates to prepare a Project/Program Environmental
Impact Report (EIR) with an expanded scope of services for the development of land owned
by Honeywell and several other property owners located at the northeast corner of
Rosecrans and Sepulveda and; a professional services contract with Harris & Associates to
provide professional engineering services to verify the capital costs of public infrastructure
for the project. The amount of the contracts are $161,447 and $14,900, respectively. The
applicant of the project will pay the full amount of the contract.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
f) d
O AUGUST 17, 2004
PAGE NO. 3
Mary Strenn, City Manager, gave a report.
MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to authorize the
City Manager to execute Contract Amendment No. 2 to Contract 3257 with Christopher A. Joseph
& Associates for an expanded scope of services in an amount not to exceed $473,230; authorize
the City Manager to execute Contract No. 3363 in a form to be approved by the City Attorney with
Harris & Associates for professional engineering services in an amount not to exceed $14,900.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
4. Consideration and possible action to award management contract for El Segundo Senior
Housing complex, Park Vista, 615 E. Holly Avenue, El Segundo, to Cadman Group Real
Estate Management and Consulting.
Peter Freeman, President of Park Vista Board, gave a report.
MOVED by Council Member Busch, SECONDED by Council Member Jacobson to approve the
Senior Housing Board recommendation to award Park Vista Senior Housing management Contract
No. 3364 to Cadman Group Real Estate Management and Consulting. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
5. Approved Warrant Numbers 2542225 to 2542520 on Register No. 21 in the total amount of
$2,898,874.01 and Wire Transfers from 7/23104 through 8/5/04 in the total amount of
$360,165.41. Authorized staff to release. Ratified: Payroll and Employee Benefit checks;
checks released early due to contracts or agreement, emergency disbursements and /or
adjustments; and wire transfers.
6. Approved City Council Meeting Minutes of August 3, 2004.
7. Approved legal service Agreement No. 3369 with the law firm of Liebert, Cassidy &
Whitmore to provide special counsel legal services with respect to labor and employment
issues. Authorized the City Manager to execute.
8. PULLED FOR DISCUSSION BY CITY MANAGER MARY STRENN
9. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES
10. Authorized the payment of $34,846 to the City of Los Angeles, Hyperion Treatment Plant for
one -half the change order regarding the construction of the new security fence realignment
located in the Department of Water and Power (DWP) right -of -way.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 17, 2004
12 3 9 PAGE NO. 4
11. Authorized the City Manager to sign License Agreement No. 3366 between the City and
West Basin Municipal Water District (West Basin) to allow use of a portion of the parking lot
at the City's golf course for parking of construction related vehicles and equipment. (Fiscal
impact — none)
12. Approved Amendment No. 1 to the City- Pacific Pipelines Reimbursement Agreement No.
3175 for relocation of Pacific's pipeline for the Douglas Street Gap Closure Project. (Fiscal
Impact — none) Authorized the City Manager to execute the amendment on behalf of the
City.
13. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES
14. Authorized the Fire Department to apply for and accept a Hazardous Materials Emergency
Planning Grant on behalf of Beach Cities Community Awareness and Emergency Response
(CAER) for "Shelter -in- Place" video reproduction /Spanish translation and static display.
(Fiscal Impact $6,400). Authorized the City Manager or designee to sign the application.
15. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES
MOVED by Council Member Busch, SECONDED by Mayor Pro Tem Gaines to approve Consent
Agenda Numbers 5, 6, 7, 10, 11, 12, and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
CALL ITEMS FROM CONSENT AGENDA
8. Consideration and possible action to authorize the City Manager to execute an agreement
with the law firm of Burke, Williams and Sorensen for purposes of completing current
litigation and for purposes of retaining future special counsel as determined by the City
Manager and City Council.
Mark Hensley, City Attorney, left the Council Chamber, due to a potential conflict of interest
regarding his relationship with his current employer Burke Williams and Sorensen and his future
law firm Jenkins & Hogin, LLP.
MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines, to execute
Agreement No. 3366 with the law firm of Burke, Williams and Sorensen for purposes of completing
current litigation and for purposes of retaining future special counsel as determined by the City
Manager and City Council and to agendize for Closed Session an item listing all cases involved
and consideration of alternative attorneys such as Jenkins & Hogin, LLP. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, returned to the Council Chamber.
9. Consideration and possible action regarding the appointment of private sector business
representative from the City of El Segundo, Elyse Rothstein of Industrial Lock & Security, to
the South Bay Workforce Investment Board (SBWIB), Seat #18.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
2 A(A)GUST 17, 2004
4 PAGE NO. 5
MOVED by Council Member Jacobson, SECONDED by Council Member Boulgarides to ratify the
El Segundo Chamber of Commerce nomination and approve appointment of private sector
business representative from the City of El Segundo, Elyse Rothstein of Industrial Lock & Security,
to the South Bay Workforce Investment Board (SBWIB), Seat #18. Requested City Clerk forward
a certified copy of the Council's action to the SBWIB. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
13. Consideration and possible action to approve the disposal of 50 out -of- service, surplus fire
helmets. Authorize their donation to area fire academies and /or the Guaymas Fire
Department. Fiscal Impact: None
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Boulgarides to authorize the
donation of 25 out -of- service, surplus fire helmets to area fire academies (upon the execution of a
hold harmless agreement indemnifying the city of future liability associated with their use) and
authorize the donation of 25 out -of- service, surplus fire helmets to the Guaymas Fire Department.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
15. Consideration and possible action regarding increase in dollar amount to Contract No. 3240
for yoga classes instruction provided by Victoria Elia. (Fiscal Impact — none).
Mary Strenn, City Manager, responded to questions and clarified that there was no cost to the City
in this increased contract amount.
MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson, to approve
increase in dollar amount to Contract No. 3240 for yoga classes instruction provided by Victoria
Elia. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
16. Consideration and possible action regarding a contract not to exceed $5,000 with
KND /Aqueduct Advisors to analyze the local electricity market place alternatives, review
regulatory initiatives and recommend actions with respect to the Dynegy /NRG located at
301 Vista del Mar.
Mary Strenn, City Manager, gave a report.
MOVED by Council Member Jacobson, SECONDED by Council Member Busch, to direct staff to
retain KND /Aqueduct Advisors, Contract No. 3367 to analyze local electricity market place supply
alternatives, review regulatory initiatives and recommend actions. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
17. Consideration and possible action to revise current 2004 -2005 Community Development
Block Grant (CDBG) Minor Home Repair (MHR) Program guidelines to generate additional
participation by offering a combination grant and zero percent interest deferred loan
program.
Tina Gall, CDBG Consultant, gave a report.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
UGUST 17, 2004
4. 1 PAGE NO. 6
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to approve
revisions to the current 2004 -2005 CDBG Minor Home Repair program guidelines to include a
combination grant and zero percent interest deferred loan program. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510
18. Consideration and possible action regarding a lease agreement between the City of El
Segundo and Sprint PCS Assets allowing the construction and operation of wireless
communications equipment at the City water tower located at 400 Lomita Street.
Mary Strenn, City Manager, gave a report.
MOVED by Council Member Jacobson, SECONDED by Council Member Busch to authorize the
City Manager to execute a Memorandum of Lease and Lease Agreement No. 3368 between the
City and Sprint PCS assets allowing the construction and operation of wireless communications
equipment at the City water tower located at 400 Lomita Street.
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
I. REPORTS — CITY CLERK — NONE
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides — Requested City Staff contact local realtors regarding opposing AB
2702 and agendize for the next Council meeting, if necessary.
Council Member Busch — Reported on high scores of El Segundo Schools on standardized tests
reported recently in the newspaper. Also noted upcoming Chamber of Commerce Downtown
Dinner, Skate Park Grand Opening on Wednesday, August 18, and potential 310 area code split.
Spoke regarding a more optimistic budget prospect for future years.
Council Member Jacobson — Requested backup Council agenda packet information be made
available on the city web site as soon as possible.
Mayor Pro Tem Gaines — NONE
Mayor McDowell — Thanked staff for their efforts in completing the Skate Board Park Project.
Spoke regarding the upcoming Chamber of Commerce Downtown Dinner and upcoming Car Show
on Main Street on August 28, 2004. Expressed opposition to the proposed AB 2707.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
2UGUST 17, 2004
24 PAGE NO. 7
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Beth Mirada, resident, requested Council support of the Recreation and Parks Drama Program.
Joe Brandon, resident, commended City for progress of tree trimming around stop signs.
Jeff Wilson, resident, requested Council support of the Recreation and Parks Drama Program.
Liz Garnholz, resident, thanked Council for thorough response to agenda questions. Spoke
regarding recent newspaper article on LAX and former Mayor's comments. Also spoke regarding
types of trees selected for planting on Main Street and health of existing trees.
Sherry Knight, resident, requested Council support of the Recreation and Parks Drama Program.
Rebecca Knight, resident, requested Council support of the Recreation and Parks Drama Program.
Juli Potter, resident, spoke regarding potential water and sewer rate increases.
CELEBRATIONS —Adam Jonah Wolin, born to parents Linda and Jon Wolin.
ADJOURNMENT at 9:20 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
241 GUST 17, 2004
PAGE NO. 8
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
Consideration and possible action regarding a status report on legislative bill numberAB 2702
seeking to amend state law to allow the development of second dwelling units in residential
neighborhoods
RECOMMENDED COUNCIL ACTION:
1) Receive and file; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
For the past several months, the City has monitored closely the progress of AB 2702
(Steinberg), a bill that seeks to amend state law to allow the development second units, or
"granny flats" in residential neighborhoods currently zoned R -1. The bill is being sponsored by
the California Realtor's Association, but faced substantial opposition from the League of
California Cities and local government agencies. The City of El Segundo has been in
opposition of the bill for some time and has sent correspondence stating that position as the
bill worked its way through the committee process in the Assembly and Senate. The bill
eventually gained passage and is now on the Governor's desk for consideration. The City
Council has forwarded letters to the Governor urging his veto of the bill. Those letters have
been attached for the Council's review.
ATTACHED SUPPORTING DOCUMENTS:
Letters urging the Governor to veto AB 2702.
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE: August
BY: DATE:
Mary Str City Manager
244 8
11:�I�t k
1
McDowell, Mayor
August 27, 2004
Elected officials:
Governor Arnold Schwarzenegger
Kelly McDowell,
State Capitol Building
Mayor
John
Sacramento, CA 95814
e or Pre,
r
,
Jim Soulgandes,
Council Member
Eric Busch,
Re: Veto AB 2702 – Second Unit Housing
Council Member
Cad Jacobson,
Council Member
Cindy Mortesen,
Dear Governor Schwarzenegger:
City Clerk
Ralph Lamphere,
cry rreasnrer
As Mayor of the City of El Segundo, I urge you to veto Assembly Bill 2702.
Appointed officials: AB 2702 takes a single- minded approach to second unit development. It does
Mary Seen., away with single - family zoning, makes it virtually impossible for local
City
Mark 0. Hensleyr, government to control or deny the development of residential second unit
Cily Attomey
housing and changes communities without any input from the people most
affected by those changes.
Department Directors:
Jeffrey Stewart, The bottom line is that AB 2702 will destroy single - family neighborhoods in
Assistant City Manager
Bret plumlee, California.
Administrative Services
James Hansen,
Community, E services We We know, firsthand, the housing crisis that faces our citizens. The California
Development Services
Mom Angelo.
Association of Realtors, Assemblyman Darrell Steinberg and others have
Fire Chief
Debra Brighton,
Library B Cable Services made the case for Second Unit housing as a solution.
Jack Wayt,
Police Chief
Interim Director,
Public Works The City of El Segundo does not agree.
Stacia Mancini,
Recreation It Parks
We oppose AB 2702, just as we opposed previous second unit legislation that
took away the ability for community members and city councils to have input
on housing in their respective cities.
www.elsegundo.org
Legislation that virtually strips local government of control or regulation over
land -use decisions — specifically on the development of second unit housing,
or "granny flats," on existing single family home lots – poses a serious risk to
350 Main Street, El Segundo, California 90245 -3813 7 ^
Phone (310) 524 -2302 FAX (310) 322 -7137 1e `t ,)
Governor Arnold Schwarzenegger
August 27, 2004
Page Two
many cities. Passage of AB 2702 would allow the construction of second units without any
requirement to fix or address potential negative impacts to the community, including traffic,
parking, sewer and water services.
No two cities are alike, and creating state legislation based on a theory of one - size - fits -all
risks destroying the integrity of those cities, increasing the threat of over - development and
destroying single - family neighborhoods all together.
Should you have any questions, please feel free to contact me at 310 524.2302.
Sincerely,
CITY OF EL SEGUNDO
Kelly McDowell, Mayor
350 Main Street, El Segundo, California 90245 -3813
Phone (310) 524 -2302 FAX (310) 322 -7137 24 4 f )
Elected Officials:
Kelly McDowell,
Mayor
John G. Getnes,
Mayor Pro rem
Jim Boutgarides,
Council Member
Eric K. Busch,
Council Member
Cad Jacobson,
Council Member
Ciody Mortesem
City Clark
Ralph Lamphere,
City treasurer
Appointed Officials:
Mary Shand,
City Manager
Mark D. Hensley,
City Attorney
Department Directors:
Jeffrey Stewart,
Assistant City Manager
Bret Plumtee,
Adminhwad ve Services
James Hansen,
Community, Economicar
Development Services
Norm Angelo,
Fire Chief
Debra Bnghtan,
Library 2 Cable Services
Jack Wayt,
Police Chief
Interim Director,
Public Works
Stacia Mancini,
Recreation 8 Parks
www.elsegundo.org
O / -
Office of a City Council
August 27, 2004
The Honorable Arnold Schwarzeneggar
Governor
State Capitol Building
Sacramento, CA 95814
Dear Governor Schwarzeneggar:
We are writing to urge that you veto AB 2702 when it reaches your desk for
consideration. The bill, as you are aware, would enact a statewide standard in
California for the development of second dwelling units in neighborhoods that are
currently zoned for one unit per lot. The bill specifies a universal standard for
development and provides for very little local government oversight regarding the
development of, so called, "granny flats."
It is the view of the El Segundo City Council that AB 2702 is representative of the
most egregious form of special interest legislation. The bill was promoted by the
California Realtors Association as being a significant part of the solution for the
current housing shortage in California. However, even a cursory examination of the
issue exposes the legislation as being little more than a "Trojan Horse" for the
realtor's overall goal of adding inventory to the residential realty market. The
realtor's motivation was clear in promoting the bill — they believed the bill would
result in additional units that could be sold resulting in substantial financial gain.
However, many local realtors agreed with local governments and characterized such
gains in easing of the housing shortage as illusory. We made those feelings known
to the legislature, but the bill gained passage nonetheless.
We are writing specifically to call your attention to AB 2702 as a prime example of
special interest legislation that should be vetoed. The bill would serve to undermine
the authority of local governments and would result in the deterioration of local
neighborhoods. By allowing the unregulated development of, so called, "granny
flats," local governments would be forced to respond to such issues as street parking,
crowded schools and overburdened water distribution and sewage systems. For
example, the water and sewage systems in the residential sections of El Segundo are
350 Main Street, El Segundo, California 90245 -3813 4 n 7
Phone (310) 524 -2302 FAX (310) 322 -7137
The Honorable Arnold Schwarzeneggar
Governor
August 27, 2004
Page Two
more than 70 -years old. To keep those systems functioning, we have to consider very carefully
any development that takes place in those neighborhoods. AB 2702 would effectively dismiss
our ability to effect appropriate residential development standards, and force local governments
to manage the "unfunded mandate" of having to bolster overburdened service delivery systems.
AB 2702 is simply a bad bill that should be vetoed.
We appreciate your attention in this matter and urge strongly that you protect the integrity of our
neighborhoods by vetoing AB 2702. If you have any questions, please feel free to contact us at
(310) 524 -2302.
Si/ncerely,,7 fI
Kelly McDowell John G. Gaines
Mayor Mayor Pro Tem
im Boulgaridesf Eric K. Busch
Council Member Council Member
/soi�aco
Council Member
350 Main Street, El Segundo, California 90245 -3813 248
Phone (310) 524 -2302 FAX (310) 322 -7137
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution in support of statewide ballot
measure, Proposition 1A, which would restrict the ability of the Legislature to utilize funds
allocated to local governments.
RECOMMENDED COUNCIL ACTION:
1) Adopt Resolution supporting statewide ballot measure Proposition 1A; 2) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
In October 2003, the City Council adopted Resolution No. 4328 supporting the League of
California Cities and LOCAL Coalition efforts to qualify a statewide ballot measure to require
voter approval before the Legislature could take local government funding to balance the State
budget. The measure qualified for the ballot during the Summer. In recognition of those
efforts, the Governor approached the League and the LOCAL Coalition with the proposal that
he would personally back a statewide ballot measure protecting local government funding if
local governments would back his short term plan to use local government funds to balance
the State budget for three fiscal years.
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Resolution supporting Proposition 1A.
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
9��o (-
Mar St nn, City Manager �J
249
Background and Discussion (con't):
As a result of those negotiations, the Legislature agreed to place Proposition 1A on the
November ballot for voter consideration. The ballot measure, if approved, would accomplish
the following:
• State would be allowed to "borrow" local government funds only twice in ten years,
beginning in 2008 -09. To seek legislative action regarding that provision, the Governor
would be forced to declare a "significant state fiscal hardship;"
• The borrowed funds would have to be paid back within three years, with interest, and
such action would require a separate urgency bill with a 2/3 vote;
• Remaining portion of VLF would be protected;
• Bradley -Burns sales tax would be protected. Cities would receive back the '/. cent
portion of the sales tax when Prop. 57 bonds are retired. Note: '/< sales tax was taken
from local governments and supplanted with property tax revenues when the dubious
"triple flip" scheme was approved by the Legislature last year;
• 2/3 vote, instead of a simple majority, would be required to reallocate property tax
revenues to other local governments in a county. However, no property tax funds may
be reallocated to fund school or ERAF share.
The measure does not represent all that local governments would like to have achieved with
respect to complete protection of local funding. However, Proposition 1A still provides
significant protections from State raids on local dollars and helps protect against the financial
burdens of future state mandates. Staff recommends support of the measure.
�Jl�
RESOLUTION NO.
A RESOLUTION SUPPORTING STATEWIDE BALLOT INITIATIVE
"PROPOSITION 1A" WHICH WOULD RESTRICT THE ABILITY OF THE
LEGISLATURE TO TAKE FUNDS ALLOCATED
TO LOCAL GOVERNMENTS
The City Council resolves as follows:
Section 1: The City Council finds and declares as follows:
A. In October 2003, the City Council unanimously approved a resolution
supporting the League of California Cities efforts to qualify a ballot
measure that would require voter approval before the Legislature could
use funds earmarked for local government to balance the State budget;
B. The City supported that effort because the Legislature annually seizes
over $800 million in city property tax funds (ERAF) statewide, costing
cities over $6.0 billion in lost revenues over the past 12 years and
seriously reducing resources available for local public safety and other
services; and
C. The League of California Cities and the LOCAL coalition succeeded in
obtaining the signatures necessary to qualify an initiative on the November
2004 statewide ballot protecting local government revenues; and
D. In recognition of the efforts of the League of California Cities and the
LOCAL coalition to protect local government revenues, the Governor
approached the member cities of the League to propose a deal in which
the Governor would support a ballot measure protecting local government
funding in exchange for a three -year reduction of local government
revenues needed to balance the State budget through FY 2006/2007; and
E. Negotiations involving the League, the LOCAL Coalition, the Governor's
office and the Legislature resulted in the Legislature placing on the ballot
Proposition 1A which would allow the State to "borrow" local government
funds only twice in ten years (with a 2/3 vote of the Legislature); require
payback within three years of "borrowed" funds; protect the existing
portion of local government VLF funds; protect Bradley -Burns sales tax
funds due to local governments; require reimbursement for legislative
programs the result in a local government mandate; and require a 2/3 vote
to reallocate property tax revenues to other local governments within a
county while prohibiting such reallocations to fund school or ERAF shares;
and
F. Proposition 1A does not include all of the provisions of the original
revenue protection ballot measure that qualified for the ballot earlier this
year, but does offer significant future protection of funds earmarked for
local governments and brings with it the Governor's support for the
measure; and
G. The League of California Cities has requested that cities take formal
action to support and work toward obtaining voter approval of Proposition
1A in November.
Section 2: The City Council of the City of El Segundo expresses its support for
Proposition 1A, which would allow voters to decide whether local tax funds may be
taken, confiscated, shifted, diverted or otherwise used to fund state government
operations and responsibilities after FY2006/2007.
Section 3: The City Clerk is directed to send a copy of this Resolution to the
Executive Director of the League of California Cities.
Section 4: The City Clerk will certify to the passage and adoption of this Resolution;
shall enter the same in the book of original Resolutions of the City; and shall make a
record of proceedings of the City Council in the Minutes of the Meeting at which same is
passed and adopted.
Section 5: This Resolution will take effect immediately upon adoption
Mayor Kelly McDowell
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger
Assistant City Attorney
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt of resolution establishing City policy regarding the
display of the United States flag at City facilities and public rights of way
RECOMMENDED COUNCIL ACTION:
1) Adopt resolution establishing policies and procedures related to the public display of flags;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
In a previous action, the City Council took action to display the United States flag on the public
right of way in the downtown area in honor of American troops stationed in the Middle East. At
that time, staff was directed to develop a formal policy regarding the display of those flags.
The attached resolution would establish policies procedures regarding the display of the
United States flag at City facilities and various public rights of way on specified holidays and
during specific periods as determined by the City Council.
ATTACHED SUPPORTING DOCUMENTS:
Resolution regarding the display of flags at City facilities and on public rights of way.
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
Mary Strenn, City Manager
10
252
RESOLUTION NO.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL DEFINING
POLICIES AND PROCEDURES RELATED TO THE PUBLIC DISPLAY OF
FLAGS
The City Council of the City of El Segundo does hereby resolve as follows:
Section 1: The City Council finds and declares as follows:
A. It is in the public interest to establish a policy guiding the display of the flags in City
facilities and/or public rights of way;
B. The most appropriate method of implementing such policies and practices is to adopt this
resolution and authorize the City Manager to implement the provisions specified within
this resolution.
Section 2: The City Council defines public facilities and the public right of way covered
under this resolution as follows:
A. Right -of -Way: City -owned property that includes street light poles and/or other fixtures
that are appropriate for use in displaying the flag of the United States and/or other flags
the City Council may designate as being appropriate for public display.
B. Downtown Specific Plan Area: The retail/commercial section of the City centered on
Main Street and bounded by El Segundo Boulevard to the south, Mariposa Avenue to the
north, Standard Street to the East and Richmond Street to the west.
C. Parks: City -owned facilities that are utilized as recreation or open space sites and trail
areas. Park sites included developed and undeveloped park areas and designated open
space areas.
D. City Facilities: City -owned facilities, including, but not limited to City Hall, the Police
Station, Fire Station #1, Fire Station #2, Library, Gordon Clubhouse, Joslyn Center, City
Maintenance Facility, City Water /Wastewater Facility, City parking lots and various
water /wastewater facilities.
Section 3: The City Council adopts the following guidelines with respect to displaying flags:
A. General: The United States flag will be displayed on the street light poles in the public
right of way in the City's downtown area on the following holiday periods: Presidents
Day, Memorial Day, Flag Day, 4 "' of July, Labor Day, and Veteran's Day. The flags will
be installed by the City at appropriate display locations at least 24 hours before and
removed at least 48 hours after the holidays stated above. In the event that work
schedules cannot accommodate those timeframes, due to a holiday occurring on a
253
weekend, or another day in which City employees are not scheduled to work, the
timeframes for installation and removal may be adjusted accordingly.
B. Special Events: The City Council may direct staff to display the United States flag on
City rights -of -way and facilities for specific periods of time other than the holidays listed
above. In such instances, the City Council will specify the beginning and end dates for
display of the flags and designate the city facilities and/or rights of way where the flags
will be displayed.
Section 4: The City Manager shall be responsible for developing an administrative policy
that formalizes the procedures and guidelines established herein.
Section 5: This Resolution will become effective immediately upon adoption.'
PASSED AND ADOPTED this _ day of 2004.
ATTEST:
Cindy Mortesen, City Clerk
Mark
Karl H. Berger,
Assistant City )
Kelly McDowell, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Resolution
No. was duly passed and adopted by said City Council, approved and signed by the Mayor
of said City, and attested to by the City Clerk of said City, all at a regular meeting of said
Council held on the 7th day of September 2004, and the same was so passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
255)
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding a letter to the Los Angeles County Board of
Supervisors and Planning Commission supporting the proposed Pacific Concourse Project
that includes 450 residential units in two buildings in the Del Aire Business Park along La
Cienega Blvd.
RECOMMENDED COUNCIL ACTION:
1. Approve the letter to the Los Angeles County Board of Supervisors and Planning
Commission; and /or,
2. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Los Angeles Economic Development Corporation ( LAEDC) recently requested the City of
El Segundo send a letter to the LA County Board of Supervisors and Planning Commission
supporting a proposed residential project in the Del Aire Business Park. The project
represents a significant reduction in density and change in scope from the original proposal.
Specifically, the Del Aire Business Park was approved in 1988 to allow 1.5 million square feet
of office space within a 30 -acre area. The existing business park today totals approximately
701,000 square feet of office development including the Airport Courthouse. The Pacific
Concourse Project is located on a 5 -acre undeveloped parcel within the Business Park. In an
agreement with Trammell Crow Residential, the LAEDC is seeking to change the project from
(Continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Letter
FISCAL IMPACT:
Operating Budget:
N/A
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriation Required:_ Yes X No
ti �� �� x/31/0
Hansen, Director of Community, Economic and Development Services
RE IJEj hLJ 13Y: DATE:
Mary Stren ,City Manager
C \STAFF REPORTS\Sb Repon, LAEDC.9.104.doc
256
STAFF REPORT: September 7, 2004
BACKGROUND & DISCUSSION: (cont.)
Page 2
office to residential reducing the total square footage from 720,000 square feet to 450,000
square feet. They plan to construct 450 residential units in two buildings. The development
will include units ranging in size from 500 square foot studios to 1,400 square foot 3 bedroom
units. As a result in the reduction in size of the project, traffic generation will be 71 % less in
the AM peak hour and 45% less in the PM peak hour.
CdSTAFF REPORMSUff Repom LAEDC.9.7.04.doc
257
Y
VI G ��
September 7, 2004
Board of Supervisors Planning Commission
Kenneth Hahn Hall of Administration Los Angeles County
500 West Temple Street Department of Regional Planning
Los Angeles, CA 90012 Los Angeles, CA
90012
SUBJECT: Pacific Concourse SP /ZC /CUPNA 03- 139 -(2) and
CUP /DA 04- 114 -(2)
Dear Supervisors & Commissioners
On behalf of the El Segundo City Council, I am submitting this letter in support of
the Pacific Concourse Alexan apartment project. As residents of the South Bay,
we know how important the development of additional housing is to the future
economic success of the region. Without housing for a skilled and professional
workforce, business and jobs are at risk.
This project is particularly important because of the serious housing shortage in
the South Bay, which causes workers to commute long distances, resulting in
congestion and air quality problems.
Because the project involves an existing transit served development site and
proposes to significantly reduce already approved densities, it deserves the
support of the County of Los Angeles.
Sincerely,
John Gaines, Mayor Pro Tern
cc: City Council
Lee Harrington, LA EDC
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: September 7, 2004
AGENDAHEADING: Consent
Consideration and possible action regarding a proposal by the Community Economic and
Development Services Department (CEDS) to establish a new job classification of Plans
Examiner (Fiscal Impact: $38,000 savings).
COUNCIL ACTION:
1. Approve the Plans Examiner class specification;
2. Adopt the Resolution establishing the month salary range; and /or,
3. Alternatively, discuss and take other action related to this action.
BACKGROUND & DISCUSSION:
The Senior Plans Examiner position in the CEDS Department has recently been vacated due
to an employee that has retired. Due to a strong construction and development climate, there
is a need to fill this position but at a reduced level.
Staff proposes to replace the position of Senior Plans Examiner with a Plans Examiner
position. This new position will be responsible for reviewing construction documents for
building code compliance; meet with architects, engineers, and property owners; and confer
with other City departments for municipal code compliance. These duties can be
accomplished by an employee that does not necessarily need to have the senior level
experience. The expected cost savings in this position is estimated at $38,000.
ATTACHED SUPPORTING DOCUMENTS:
1. Class Specification for Plans Examiner.
2. Resolution establishing monthly salary range.
FISCAL IMPACT: $38,000 Savings
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Yes X No
S_ �'m-
Jamds M. Hansen, Director of Community, Economic and Development Services
REVIEWED BY: DATE:
ql
Mary Stre n, City Manager i
C:\windows\TEMP\SmffRepon.PlansExanuner.9 7.041.doc
12
25- 9
Plans Examiner
Knowledge, Skills and Other Characteristics (Continued):
Skill in reading and interpreting plans, blueprints and specifications.
Skill in interpreting and applying building - related laws, ordinances, rules, regulations, policies
and procedures.
Skill in conducting field investigations.
Skill in developing and implementing policies and procedures.
Skill in managing special projects and activities.
Skill in conducting research and preparing clear, concise and comprehensive reports.
Skill in communicating effectively orally and in writing.
Skill assessing and interpreting data and making appropriate recommendations.
Skill writing and speaking effectively to non - technical audiences.
Skill dealing constructively with conflict and developing effective solutions.
Skill operating typical office equipment, including personal computer and standard office
programs.
Skill establishing and maintaining effective working relationships with staff, other City employees
and the public.
Licensing /Certification Requirements:
Plan Examiner Certificate issued by ICSO within 12 months after employment begins.
Registration as a Civil Engineer is desirable.
Qualifications:
A Bachelors degree from an accredited college or university in Civil Engineering or a related
field and two years of increasingly responsible experience in building safety, zoning and /or plan
checking activities, preferably involving substantial public contact; or an equivalent combination
of education and experience.
261
RESOLUTION NO.
RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL ESTABLISHING A SALARY
RANGE FOR THE NEW JOB CLASSIFICATION OF
PLANS EXAMINER
The City Council of the City of El Segundo does hereby resolve as follows:
Section 1: The City Council adopts the following basic monthly salary range for the
job classification of Plans Examiner:
STEP A
STEP B
STEP C
STEP D
STEP E
Range 39S $4532.70
$4762.17
$5003.26
$5256.55
$5522.66
Section 2: The City Clerk shall certify to the passage and adoption of this resolution;
shall enter the same in the book of original resolutions of said City; and shall make a
minute of the passage and adoption thereof in the records of the proceedings of the
City Council of said City, in the minutes of the meeting at which the same is passed and
adopted.
Section 3: This Resolution will remain effective until superseded by a subsequent
resolution.
Section 4: This Resolution will become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 7"' day of September, 2004
Kelly McDowell, Mayor
ATTEST:
Cindy Mortesen, City Clerk
262
Examination Plan
Plans Examiner
Title 1 -6 -7 of the El Segundo Municipal Code, entitled "Administration and Personnel ",
provides that the Personnel Officer shall review and recommend to the City Council, an
appropriated examination plan and weights for each portion of the examination for
Personnel Merit System job classification.
The Human Resources Division will initiate the recruitment, testing and selection process
for the job classification of Plans Examiner, and post the notice of the examination in
accordance with the City's Municipal Code and the City's Personnel Rules and
Regulations.
It is recommended that the City Council approve the examination plan that contains the
following examination techniques and weights for each portion of the examination:
Plans Examiner (Open- Competitive)
Career Preparation Interview & Structured Technical Interview Weighted 100%
IN
263
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the award of a purchase order to Knoll, Inc for
furniture and a delivery/installation contract to Associates Purchasing, for Library Meeting
Rooms and Interior Modifications Project — Approved Capital Improvement Program.
(Fiscal Impact: $56,000.)
RECOMMENDED COUNCIL ACTION:
(1) Recommend that City Council waive the formal bidding process per the Municipal Code,
and approve the City's use of competitively solicited federal General Services Agreement
(GSA) Contract #GS- 28F- 8029H; (2) Authorize the issuance of a purchase orderfor meeting
rooms and office furniture with Knoll (manufacturer), in the amount of $39,150; (3) Award of a
contract to the authorized distributor and installers Associates Purchasing, in the amount of
$16,850; (4) Authorize the City Manager to execute a standard City Professional Services
Agreement, as approved to form by the City Attorney on behalf of the City; (5) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Library meeting room & interior modification Capital Improvement Project includes
furniture for four (4) new meeting rooms and ergonomic furniture for six (6) staff workstations.
Knoll, Inc.'s pricing is based on the Federal Supply Schedule GSA Contract #GS- 28F- 8029H,
which was competitively bid by the federal government. Staff has evaluated the quotation
submitted by Knoll Inc. through Associates Purchasing and finds that it meets City
specifications for Library furniture improvements. The total cost is $56,000.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$321,000
$56,000
301 - 400.8201 -8497
Award of purchase order and contract
No
IGINATTED BY: DATE: a)SO OV
ebra Bkhto� D ctor of Library and Cable Services
RE / DATE: /
Mary S nn, City Manager
13
264
EL SEGUNDO CITY COUNCIL MEETINGDATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding Recreation and Parks Drama Program for Fiscal
Year 2004 -2005
RECOMMENDED COUNCIL ACTION:
(1) Receive and file information regarding the Fall drama program; or
(2) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Drama program has traditionally been "performance" based, for youth ages 5 — 18. The
Recreation and Park Department has offered as many as 6 productions a year and as few as
3 productions per year. These changes have come and gone due to location availability,
contractors, staffing but more importantly as of late, because of participants.
As the High School productions and general performances of special groups, be it chorus,
drama or special events in conjunction with the High School and Middle School Drama,
Chorus, and Band performance's during the school year, Recreation and Parks attendance
has been lower. The same kids registering in all the various drama programs within the city
put the Recreation and Parks department in a competitive position for facilities, time and
students with the school as opposed to a collaborative /networking role.
Also with the challenge of budget cuts, staffs intention was to increase cultural art programs
through contracting services and not focus all drama general funds on the production and its
process.
(Background and Discussion continued on next page)
Attached Supporting Documents:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
of Recreation and Parks
DATE:
nn, City Manager
3/
*,may
14
26
BACKGROUND AND DISCUSSION CONTINUED:
Our surveys reflect that the youth drama productions are still a strong and
positive part of the Cultural Arts. However, considering all issues above and the
support for the productions, the department staff plans to work with parents and
the school district to develop a calendar of productions, as to avoid rehearsal and
production overlap, continue to provide the auditioning class and technical
classes which support the theater arts program but to also broaden the "scope of
programs" to include more specific theater technique class i.e.; stage presence,
voice projection, blocking, costuming, set and staging design inter - weaving them
to possibly support the overall productions, should participation and interest
continue to grow.
Staff is currently working directly with the drama directors and class contractors
for their program ideas and needs assessment. Together, they will present their
ideas to the parents (via an invitation to attend a Cultural Arts Focus Meeting) in
November. In the meantime, a fall production of Babes in Toyland is in the works
scheduled to be presented the first weekend in December in the High School
Auditorium.
Parents and Community members will be informed of the fall program by sending
emails thru our class registration data base and flyers to all of the schools.
4.1
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the waiver of fees for city services associated with
the Tree Musketeers first annual `Rock the Earth" event at Chevron Park located at El
Segundo Blvd and Illinois Street. Fiscal Impact: $1,355
tECOMMENDED COUNCIL ACTION:
1) To waive fees for city services associated with the Tree Musketeers first annual 'Rock the
Earth" event.
2) Alternatively discuss and take other action related to this item.
D&
The City has received a permit application from West Enterprises on behalf of the Tree
Musketeers to waive city fees associated with their Rock the Earth event for police traffic
control cones and delineators on Sunday, September 19, 2004,
The event is scheduled to take place in Chevron Park, starting at 2 p.m. with 1,000 persons
estimated for attendance.
The Recreation and Parks Director has the authority to issue the permit for the event.
However, the fee waiver request must be approved by City Council.
Streets impacted: El Segundo Boulevard and Illinois Street. Traffic control will be at the
intersection to assist pedestrian and vehicle traffic. Funds will be expended in the Police
Overtime Account.
ATTACHED SUPPORTING DOCUMENTS:
Letter of Request from Tree Musketeers Board Member and Event Chair, Barbara Bannister
FISCAL IMPACT: $1,355
Operating Budget: 001 - 400 - 3104 -4101
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
Gat /4^bC+'
of R'eckeation and Parks
2/,Tlb11
REVIEWED BY: DATE:
M rye Strefin, City Manaqer /
267 15
uu /18/2004 02'.01 FAX
USKEIRAM
e 002/002
Mission: To Empower Young People
so be Leaders of Environmental and
Sooal Change in Eorlh}. Communities
Educate * Plant * Conserve * Beautify * Preserve
August 19, 2004 Platt di treel 160.000 people,
por+witi' drildren, die aww ly as a result of
global wdt»tir>g_ 440 deaths per day!
World Health O ganv tw
Honorable Mayor and City Council
l� • City of El Segundo
Partners 350 Main Street
EI Segundo, CA 90245
Natlonal Tree Trun
»
Grow 22 Dear Mayor and Members of the City Council:
I`bra*'oP Grurmrn
xrlan The Tree Musketeers will hold its first annual "Rock the Earth" event on Sunday,
» September 19, 2004 from 2 -5 pm. This event is will be attracting families and teens
City a Sepndo and is expected to draw a crowd of approximately 1,000 people.
California Ratai
The ScIT Co, We respectfully request that the City of El Segundo assist us with minimal city
Thorniest Prap«ax services to make this E1 Segundo event a success and to waive the costs and fees
ad, which may be associated with such services. Out event is heavily manned by
�
�i volunteers, however, we are concerned about the safety issue on EI Segundo
wed COMA -badds Boulevard and Illinois. Most attendees will park at or near the parking structure at
As. „ El Segundo BlvdJ111inois Street and cross the boulevard to enter Chevron Park,
» starting at about 2 pm and will exit throughout the event.
vane Fer.dreon
W
a'•intan Produc4 Co. We have been in touch with the El Segundo Police Department staff m formulating
amye &n*y" earnnyedy him our traffic plan and determining the number of volunteers we will need to ensure the
sty- safety of the public. We would also like the use of delineators and cones from the
But* Street Department, in order o implement the traffic plan.
»
Union Bank of CA16n is We request that the City approve the waiver of all costs and fees associated with our
sydrsw seer, mmom Truss event. We will come before the council meeting of September 7, 2004 to answer any
Marg.rhiftan questions you may have. Thank you for your support of this El Segundo event.
J&
Hacmt cladrans E° °'aoo" gk Ily Su itted,
M
conenemr DawlopTen[Carp,
M
9 Ser.40 � RCowq•ofL A ngeles be. I"" & Denise Gordon Event Chair
On she co COW Tree Musketeer Board Member
»
6"d' Pow`r Cc: Police Department
h Auto WC °n°er^"^ Recreation and Parks Department
Nortiew Grumman ECHO
»iaa.»
136 Main St, • El Segundo, CA P02d5 • 310,322.0263 • FAX 310.322.ee82 * infer @rreemuskesenr -,org * w.+w.voamusksreen . ar8
Printed with Soy Boon Ink an Raycled Pope
268
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7,2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the waiver of fees for city services associated with
the Fire and Police Associations 4th Annual Pancake Breakfast. Fiscal Impact: $760.
1) Approve fees associated with Fire and Police Associations 4`h Annual Pancake
Breakfast.
2) Alternativelv discuss and take other action on related to this item.
The Fire and Police Association are planning their 4`h annual Pancake Breakfast to be held on
Saturday, Sept. 11, 2004 at Fire Station One Headquarters. All proceeds from this event go to
local charities such as the South Bay Police and Fire Memorial Foundation, American Red
Cross and the Alicia Ann Ruch Burn Foundation. The event is similar to those of years past
and is scheduled to take place from 8:30 a.m. — 12:30 p.m. with entertainment and
presentations. The location for the event will be in front of Fire Station One Headquarter on
the apron, with activities also being held on Main Street. The Main Street closures will be
between Grand Avenue and Holly Avenue. The Recreation and Parks Director has the
authority to issue the permit, for the event. However, the fee waiver request must be approved
by City Council.
The city services that are being requested are the use of street barricades for street closures
and provide necessary, street posting from 7:00 a.m. —1:30 p.m., disposable trash receptacles
and liners from Public Works. The Showmobile, sound system and sound technician, and
tables and chairs provided by the Recreation and Parks Department. Cost breakdown includes
staffing and equipment from Public Works @ $200, Parks @ $400 and Recreation @ $160.
All set up for the breakfast and services will be providing by volunteering police and fire
personnel.
All items requested per the permitting process have been cleared. Funds will be taken from
the balance remaining in the Aquatics Section, Public Works Operating and full time accounts.
ATTACHED SUPPORTING DOCUMENTS:
Letter of Request from Firefighter /Paramedic Dina Carr.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number: 001- 400 - 4202 -5204, 001 - 400 - 4202 -4103, 001 - 400 -5202 -5204, 001 - 400 - 5202 -4103
and 001 - 400 - 5204 -4102
16
16
August 12, 2004
Mary Strenn
City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Ms. Strenn:
I am writing to request that the Fire and Police Association be put on the City Council's
September 7th Agenda. We would like to ask for the City Council's approval of the 4'h
annual Fire and Police Association Pancake Breakfast, which will be held in El Segundo
on Saturday, September I I`h at Fire Station Headquarters. All proceeds from the event
go to local charities.
The Fire and Police Association requests the same assistance and fee waivers as in
previous years:
1. The following street closures from 7:00 am — 1:30 pm: Grand Avenue
and Main Street, Holly Avenue and Main Street.
2. Street barricades.
3. Disposable trash receptacles and liners from public works.
4. Use of the show mobile - portable stage.
5. Tables and chairs from Parks and Recreation.
6. Sound System
All equipment and materials can be dropped off September I O`h after 2:00 pm or at 7:00
am September I I`h, at Fire Station Headquarters. As in previous years, we would like to
work with Judy Andoe and Stacia Mancini regarding logistics involving the City of El
Segundo and their services.
Thank you very much for your time and consideration.
Sincerely,
Di a Carr
Firefighter/Paramedic
314 Main Street
El Segundo, CA 90245
(310) 524 -2734
4,10
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive second reading and adopt the Ordinances
increasing the water and wastewater rates on a City -wide basis.
COUNCIL ACTION:
Recommendation — (1) Waive second reading and adopt the Ordinances; (2) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On August 3, 2004, the City Council conducted a public hearing and received public testimony
regarding two Ordinances for water and wastewater rate increases. The City Council
continued the public hearing to August 17, 2004, at which time the above two Ordinances were
considered.
Ordinance No. 1376 increased the water rates and Ordinance No. 1377 established new rates
for wastewater.
The two Ordinances are presented for a second reading and adoption. If adopted without
change, the provisions will become effective in 30 days.
ATTACHED SUPPORTING DOCUMENTS:
Ordinance No. 1376 and Ordinance No. 1377.
FISCAL IMPACT: In FY 2004/2005 revenue net increases are estimated
at $138,000 for Water and $332,450 for Wastewater.
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
DATE: August 30, 2004
Jeff/SWWait, Assistant
REVIEWED BY: DATE:
09 -07 -04 Final Reading of Ordinances for 17
Water and Wastewater Rate Increases
27 1
ORDINANCE NO. 1376
AN ORDINANCE SETTING THE AMOUNT OF WATER RATES
AND CHARGES PURSUANT TO HEALTH AND SAFETY CODE §
5471 AND EL SEGUNDO MUNICIPAL CODE § 11 -1 -5.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City of El Segundo requires a reliable supply of water meeting
current and anticipated water quality standards to protect the public
general welfare, health and safety.
B. The purpose of water rates and charges is to protect the public health,
safety and general welfare by providing a reliable and adequate supply of
water meeting current and anticipated water quality standards for the
residents of the City of El Segundo and to pay for the cost of providing
such service.
C. There is a reasonable relationship between the amount of the rates
and charges and the cost of services and facilities necessary to deliver
water service to the residents and non - residential development of the City.
D. The City Council has previously set water rates and established
administrative procedures for billing and collecting water rates. These
actions are reflected, without limitation, in Resolution Nos. 4018 (adopted
07- 01 -97); 3922 (adopted 06- 06 -95); 3856 (adopted 03- 01 -94); 3831
(adopted 09- 07 -93); and 3807 (adopted 03- 16 -93).
E. This ordinance is adopted in accordance with Health and Safety Code
§ 5471 and El Segundo Municipal Code ( "ESMC") § 11 -1 -5 to establish
the City's current water rates.
F. This Ordinance is exempt from review under the California
Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.;
"CEQA ") and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et
seq.) because it establishes, modifies, structures, restructures, and
approves rates and charges for meeting operating expenses; purchasing
supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within
existing service areas. This Ordinance, therefore, is categorically exempt
from further CEQA review under Cal. Code Regs. tit. 14, § 15273.
G. Notice regarding the water rates included in this ordinance was
provided in accordance with Government Code § 54354.5 and a public
hearing was held by the City Council on August 3, 2004 and continued to
August 17, 2004.
0minanf Maw ROW ONinanwJRev 07 -2s 7 an amp Page 1 of 3 272
H. The City Council has considered the evidence and testimony
presented at the public hearing. Based in part upon that evidence, and
the staff reports presented to the Council regarding this issue, the City
Council believes that it is in the public interest to adopt this Ordinance.
SECTION 2. AMOUNT OF RATES AND CHARGES. Pursuant to ESMC § 11-1-
5, the City Council establishes amount of water rates as set forth in attached
Exhibit 'A" which is incorporated by reference ('Water Charges ").
SECTION 3. COST ESTIMATES. The City Manager, or designee, will
periodically, but not less than annually, review the Water Charges to determine
whether revenues from such charges are meeting actual cost of services and
facilities needed to deliver water service to the residents and non - residential
developments within the City. If the City Manager determines that revenues do
not adequately meet costs, the City Manager will recommend to the City Council
a revised rate and charge schedule to be adopted by this City Council by
ordinance.
SECTION 4. To the extent that Resolution Nos. 4018 (adopted 07- 01 -97); 3922
adopted 06- 06 -95); 3856 (adopted 03- 01 -94); 3831 (adopted 09- 07 -93); and
3807 (adopted 03- 16 -93), and any other resolution or ordinance purporting to
establish water rates or administrative procedures associated with such rates are
incorporated into this Ordinance, they are repealed.
SECTION 5. Repeal of any provision of the El Segundo Municipal Code, or any
other City resolution or ordinance herein will not affect any penalty, forfeiture, or
liability incurred before, or preclude prosecution and imposition of penalties for
any violation occurring before, this Ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 6. If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 7. The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 8. This Ordinance will become effective on the thirty-first (31st) day
following its passage and adoption.
27 y
ONlnanw WMwRme 0Nlna. (RM. G07.2 W 1:30 am) Page 2 of 3
PASSED AND ADOPTED this day of 2004.
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
CITY OF EL SEGUNDO )
Kelly McDowell, Mayor
SS
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No. was duly introduced by said City
Council at a regular meeting held on the day of ,
2004, and was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of 2004, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED
Mark D. He/ /n A
By:
00na mwaterRate Odha (Re 1s 07-2s 1:]0 am) Page 3 of 3
YO F(
C.:
A sistant City Attorney
27 t
WATER RATE SCHEDULES
EXHIBIT "A"
A. Basic Monthly Readiness -To -Serve Charges:
Meter Size
2004 -2005
2005 -2006
2006 -2007
2007 -2008
2008 -2009
2009 -2010
5/8 "x3/4" and 3/4"
1.64
3.56
5.49
7.41
9.34
11.26
518 "x3 /4" and 3/4" Lifeline
0.82
1.78
2.74
3.71
4.67
5.63
1"
13.11
14.49
15.87
17.25
18.64
20.02
1" Lifeline
6.55
7.25
7.94
8.63
9.32
10.01
1 -1/2"
18.01
19.48
20.94
22.41
23.87
25.34
2"
22.93
27.35
31.77
36.20
40.62
45.04
3"
39.31
51.72
64.12
76.53
88.93
101'.34
4"
60.60
84.52
108.431
132.34
156.25
180.16
6"
116.29
174.11
231.92
289.73
347.55
405.36
8"
163.79
275.16
386.53
497.90
609.27
720.64
10"
262.06
434.84
607.63
780.42
953.21
1,126.00
12"
376.71
625.66
874.60
1,123.55
1,372.49
1,621.44
16"
655.17
1,100.65
1,546.13
1,991.61
2,437.08
2,882.56
20"
1,015.49
1,713.19
2,410.89
3,108.59
3,806.30
4,504.00
The basic monthly readiness -to -serve charges are subject to additional adjustment if the
local consumer price index increases by more than 3.0 percent in a fiscal year.
Additional charges for water consumed per month are:
For first 2,000 cubic feet or 56 cubic meters of water used:
$1.2460 per 100 cubic feet or $0.4400 per cubic meter.
For next 3,000 cubic feet or 85 cubic meters of water used:
$1.3708 per 100 cubic feet or $0.4842 per cubic meter.
For next 5,000 cubic feet or 142 cubic meters of water used:
$1.4393 per 100 cubic feet or $0.5082 per cubic meter.
Additional lifeline charges for water consumed per month are:
For first 500 cubic feet or 14 cubic meters of water used:
$0.6231 per 100 cubic feet or $0.2200 per cubic meter.
For next 1,500 cubic feet or 42 cubic meters of water used:
$1.1924 per 100 cubic feet or $0.421 per cubic meter.
For next 3,000 cubic feet or 85 cubic meters of water used:
$1.3708 per 100 cubic feet or $0.4842 per cubic meter.
For next 5,000 cubic feet or 142 cubic meters of water used:
$1.4393 per 100 cubic feet or $0.5082 per cubic meter.
For monthly consumption over 10,000 cubic feet or 283 cubic meters: $1.5082 per 100
feet or $0.5324 per cubic meter. Potable water consumption charges will be increased
by the same percentage as the West Basin Municipal Water District increases its
charges to the City. For reclaimed water: The rate charged by West Basin Municipal
Water District, plus $0.3056 per 100 cubic feet or $0.1079 per cubic meter.
1 %J
B. Basic BI-Monthly Readiness -To -Serve Charges:
Meter Size
2004 -2005
2005 -2006
2006 -2007
2007 -2008
2008 -2009
2009 -2010
5/8 "x3/4" and 3/4"
3.28
7.13
10.97
14.82
18.67
22.52
5/8 "x3/4" and 3/4" Lifeline
1.64
3.56
5.49
7.41
9.34
11.26
1"
26.22
28.98
31.74
34.51
37.27
40.04
1" Lifeline
13.11
14.49
15.87
17.25
18.64
20.02
1 -1/2"
36.03
38.95
41.88
44.81
47.74
50.67
2"
45.86
54.70
63.55
72.39
81.24
90.08
3"
78.631
103.44
128.251
153.06
177.871
202.68
4"
121.21
169.03
216.851
264.68
312.50
360.32
6"
232.58
348.21
463.84
579.47
695.09
810.72
8"
327.58
550.32
773.06
995.80
1,218.54
1,441.28
10"
524.11
869.69
1,215.27
1,560.84
1,906.42
2,252.00
12"
753.42
1,251.31
1,749.20
2,247.10
2,744.99
3,242.88
16"
1,310.35
2,201.30
3,092.26
3,983.21
4,874.17
5,765.12
20"
2,030.97
3,426.38
4,821.78
6,217.191
7,612.59
9,008.00
The basic bi- monthly readiness -to -serve charges are subject to additional adjustment if
the local consumer price index increases by more than 3.0 percent in a fiscal year.
Additional charges for water consumed per two month period are:
For first 4,000 cubic feet or 112 cubic meters water used:
$1.2460 per 100 cubic feet or $0.4400 per cubic meter.
For next 6,000 cubic feet or 170 cubic meters of water used:
$1.3708 per 100 cubic feet or $0.4842 per cubic meter.
For next 10,000 cubic feet or 284 cubic meters of water used
$1.4393 per 100 cubic feet or $0.5082 per cubic meter.
Additional lifeline charges for water consumed per month are:
For first 1,000 cubic feet or 28 cubic meters of water
used:
$0.6231 per 100 cubic feet or $0.2200 per cubic meter.
For next 3,000 cubic feet or 85 cubic meters of water
used:
$1.1924 per 100 cubic feet or $0.421 per cubic meter.
For next 6,000 cubic feet or 85 cubic meters of water
used:
$1.3708 per 100 cubic feet or $0.4842 per cubic meter.
For next 10,000 cubic feet or 142 cubic meters of water
used:
$1.4393 per 100 cubic feet or $0.5082 per cubic meter.
For monthly consumption over 20,000 cubic feet or 566 cubic meters: $1.5082 per 100
feet or $0.5324 per cubic meter. Potable water consumption charges will be increased
by the same percentage as the West Basin Municipal Water District increases its
charges to the City.
276;
RECLAIMED WATER: The rate charged by West Basin Municipal Water District, plus
$0.3056 per 100 cubic feet or $0.1079 per cubic meters.
Where two or more meters are installed in a battery or manifold the service
connection size are used for computing the readiness -to -serve charge and the
consumption charges are based on the combined total consumption indicated by all the
readings of all meters in the battery or manifold.
C. Monthly Fire Service Charge:
Meter Size
2004 -2005
2005 -2006
2006 -2007
2007 -2008
2008 -2009
2009 -2010
2-
23.51
27.61
31.71
35.80
39.90
44.00
3"
35.27
41.41
47.56
53.71
59.85
66,00
4"
47.04
55.24
63.43
71.62
79.81
88.00
6"
70.54
82.83
95.13
107.42
119.71
132.00
8"
94.04
110.43
126.62
143.22
159.61
176.00
10"
117.67
138.14
158.60
179.07
199.53
220.00
The monthly fire service charges are subject to additional adjustment if the local
consumer price index increases by more than 3.0 percent in a fiscal year.
D. Construction Water Rates: Construction water rates are as follows:
1. Water used on construction jobs are metered and the cost will be one and one -
half times that set forth under the general rates cost;
2. Upon application for service, a charge of one hundred dollars ($100.00) will be
made for the initial meter installation and an additional charge of seventy five dollars
($75.00) will be made for each meter relocation in fiscal year 2004 -2005. These
charges will increased by the local consumer price index for each subsequent fiscal
year;
3. A returnable deposit of three hundred fifty dollars ($350.00) for each meter
must be made upon application for service, which deposit shall secure the payment to
the City of any damage suffered and of charges for water served and which has not
otherwise been paid.
�r�r
E. Unmetered Water Rates: For water use through an unmetered City fire
hydrant, a charge will be made to cover the cost of the water used and other related
expenses of the City Water System. The charge will be one hundred dollars ($100.00)
for turning the hydrant on and off and for the first ten minutes of flow in fiscal year 2004-
2005. These charges will be increased by the local consumer price index for each
subsequent fiscal year.
An additional charge of $3.05 will be made for each minute after the initial ten minutes in
fiscal year 2004 -2005. Any use of water from a fire hydrant other than by the City will be
subject to the foregoing charge. The additional charge will be increased in the
subsequent fiscal years at the same rate that the West Basin Municipal ,Water District
increases its potable water rates.
27 8
ORDINANCE NO. 1311
AN ORDINANCE SETTING THE AMOUNT OF WASTEWATER
RATES AND CHARGES PURSUANT TO HEALTH AND SAFETY
CODE § 5471 AND EL SEGUNDO MUNICIPAL CODE § 12 -7 -3.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City of El Segundo requires a reliable wastewater discharge
system meeting current and anticipated water quality standards to protect
the public general welfare, health and safety.
B. The purpose of wastewater rates and charges is to protect the public
health, safety and general welfare by providing a reliable and safe
wastewater discharge system that meets current and anticipated
wastewater quality standards for the residents of the City of El Segundo
and to pay for the cost of providing such service.
C. Based upon the record, there is a reasonable relationship between the
amount of the rates and charges and the cost of services and facilities
necessary to deliver wastewater service to the residents and non-
residential development of the City.
D. This ordinance is adopted in accordance with Health and Safety Code
§ 5471 and El Segundo Municipal Code ( "ESMC ") § 12 -7 -3 to establish
the City's current wastewater rates and charges.
E. This Ordinance is exempt from review under the California
Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.;
"CEQX) and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et
seq.) because it establishes, modifies, structures, restructures, and
approves rates and charges for meeting operating expenses; purchasing
supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within
existing service areas. This Ordinance, therefore, is categorically exempt
from further CEQA review under Cal. Code Regs. Tit. 14, § 15273.
F. Notice regarding the wastewater rates included in this ordinance was
provided in accordance with Government Code § 54354.5 and a public
hearing was held by the City Council on August 3, 2004 and continued to
August 17, 2004.
G. The City Council has considered the evidence and testimony
presented at the public hearing. Based in part upon that evidence, and
n 7 r1
ominanceswzsterete ,RW,ob,�n®(rsmeeo o,.zsa 7:3o=) Page 1 of 3 4 7
the agenda reports presented to the Council regarding this issue, the City
Council believes that it is in the public interest to adopt this Ordinance.
SECTION 2. AMOUNT OF RATES AND CHARGES. Pursuant to ESMC § 12 -7-
3, the City Council establishes amount of wastewater rates as set forth in
attached Exhibit "A," which is incorporated by reference ( "Wastewater Charges. ")
SECTION 3. COST ESTIMATES. The City Manager, or designee, will
periodically, but not less than annually, review the Wastewater Charges to
determine whether revenues from such charges are meeting actual cost of
services and facilities needed for wastewater discharge services to the residents
and non - residential developments within the City. If the City Manager
determines that revenues do not adequately meet costs, the City Manager will
recommend to the City Council a revised rate and charge schedule to be adopted
by this City Council by ordinance.
SECTION 4. Resolution No. 3954 (adopted December 5, 1995) is superseded by
this Ordinance and therefore repealed.
SECTION 5. Repeal of any provision of the ESMC, or any other City resolution
or ordinance herein will not affect any penalty, forfeiture, or liability incurred
before, or preclude prosecution and imposition of penalties for any violation
occurring before, this Ordinance's effective date. Any such repealed part will
remain in full force and effect for sustaining action or prosecuting violations
occurring before the effective date of this Ordinance.
SECTION 6. If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Ordinance are severable.
SECTION 7. The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this
meeting; and, within fifteen (15) days after the passage and adoption of this
Ordinance, cause it to be published or posted in accordance with California law.
SECTION 8. This Ordinance will take effect on the 31st day following its final
passage and adoption.
ONin...WWl .r Rate OWI..(R..,W 07 -2604 ];00.) Page 2 of 3 21 8 0
PASSED AND ADOPTED this day of 2004.
Kelly McDowell, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Ordinance No. was duly introduced by said City
Council at a regular meeting held on the day of
2004, and was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of 2004, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Heasle , me
BY: ' (' P' y
arl H. Berger, A sistant City Attorney
ominanrPS%wecewme. RaW 04nW W (R.i. E o,.,X� 7 30 �) Page 3 of 3 281
WASTEWATER RATE SCHEDULES
EXHIBIT "A"
A. Treatment Charge:
Treatment Charges
Customer Type
and Water Meter Size
Fiscal Year
2004 -2005
2005.2006
2006-
007 -
2008.2009
Single Family /Duplex 5/8" & 3/4"
5.29
6.61
7.94
9.26
10.58
Single Family /Duplex 1"
6.73
8.41
10.09
11.77
13.45
Single Family /Duplex 1-1/2"
7.27
9.09
10.91
12.73
14.55
Single Family /Duplex 2"
7.72
9.65
11.58
13.52
15.45
Single Family /Duplex Lifeline
4.79
5.98
7.18
8.38
9.58
Multi Family 5/8" and 3/4"
8.74
10.93
13.111
15.301
17.48
Multi Family 1"
12.24
15.31
18.37
21.43
24.49
Mulb Family 1 -1/2"
18.68
23.35
28.02
32.69
37.36
Multi Family 2"
41.89
52.37
62.84
73.31
83.79
Multi Family 3"
142.40
178.00
213.60
249.20
284.80
Multi Family 4"
195.94
244.93
293.91
342.90
391.88
Commercial West of Sepulveda
5/8" and 3/4"
6.24
7.80
9.36
10.92
12.48
1"
15.57
19.47
23.36
27.26
31.15
1 -1/2"
28.68
35.85
43.02
50.19
57.36
2"
75.60
94.50
113.41
132.31
151.21
3"
140.13
175.16
210.20
245.23
280.26
4"
598.78
748.47
898.17
1,047.86
1,197.56
Industrial West of Sepulveda
5/8" and 3/4"
5.17
6.47
7.76
9.06
10.35
1"
7.00
8.75
10.50
12.25
13.99
1 -1/2"
20.21
25.26
30.31
35.37
40.42
2"
61.69
77.12
92.54
107.97
123.39
3"
154.66
193.32
231.98
270.65
309.31
4"
219.73
274.66
329.59
384.52
439.45
Institutional
5/8" and 3/4"
4.89
6.11
7.33
8.56
9.78
1"
7.74
9.68
11.62
13.55
15.49
1 -1/2"
11.79
14.73
17.68
20.62
23.57
2"
17.87
22.34
26.80
31.27
35.74
3"
44.31
55.39
66.47
77.55
88.63
4"
52.48
65.60
78.72
91.84
104.95
6"
253.46
316.82
380.19
443.55
506.92
Chevron
5/8" and 3/4"
3.29
4.12
4.94
5.76
6.58
1"
4.70
57
7.04
8.22
9.39
1 -1/2"
62.43
78.04
93.65
109.26
124.87
2"
397.43
496.79
596.15
695.51
794.87
3"
400.00
500.00
600.00
700.001
8020
2 82
B. Wastewater Service Charge:
Wastewater Service Charges
Customer Type and Water Meter
Size
Fiscal Year
2"04-
2005
2'05-
2006
200&
2007
2007-
2008
2008-
2009
Residential
Single Family /Duplex 5/8" & 314"
1.351
2.131
2.92
3.71
4.49
Single Family/Duplex 1"
1.621
2.56
3.50
4.45
5.39
Single Family /Duplex 1 -1/2"
1.751
2.77
3.60
4.82
5.84
Single Family/Duplex 2"
1.891
2.99
4.09
5.19
6.29
Single Family/Duplex Lifeline
1.08
1.71
2.34
2.96
3.59
Multi Family 518" and 314"
2.16
3.41
4.67
5.93
7.19
MulB Family 1"
3.03
4.80
6.57
8.34
10.11
Multi Family 1 -112"
4.58
7.25
9.93
12.60
15.27
Multi Family 2"
10.11
16.00
21.90
27.80
33.69
Multi Family 3"
35.04
55.48
75.92
96.36
116.80
Mulb Family 4"
47.17
74.681
102.20
129.71
157.23
Commercial West of Sepulveda
5/8" and 314"
1.48
2.35
3.21
4.08
4.94
1"
3.84
6.08
8.32
10.551
12.80
1 -112"
6.74
10.67
14.60
18.53
22.46
Z.
17.52
27.74
37.96
48.18
58.40
3"
37.73
59.75
81,76
103.77
125.78
4"
141.50
224.05
306.59
389.14
471.68
Industriaf West of Se u(veda
518" and 3/4"
1.35
2.13
2,92
3.71
4.49
1"
1.62
2.56
3,50
4,45
5.39
1 -1/2"
4.99
7.90
10,80
13.71
18.62
2"
14.82
23.47
32.12
40.77
49.41
3"
37.73
59.75
81.76
103.771
125.78
4"
53.91
85.35
116,60
148.24
179.69
Instltutlonai
5/8" and 3/4"
1.35
2.13
2.92
3.71
4.49
1"
1.89
2.99
4.09
5.19
6.29
1 -1/2"
2.83
4.48
8.13
7.78
9.43
2"
4.04
8.40
8.76
11.12
13.48
3"
10.78
17.071
23.36
29.65
35.94
4"
13.48
21.34
29.20
37.06
44.92
6"
60.64
96.02
T3 1.40
166.77
202.15
Chevron
5/8" and 314"
1.35
2.13
2.92
3.711
4.49
1"
1.62
2.56
3,50
4.45
5.39
13.48
21.34
29.20
37.06
44.92
2"
94.34
149.37
204.39
259.42
314.45
3"
107.81
170.70
233.59
296.48
359.37
Commercial East of Sepulveda
5/8" and 3/4"
1.35
2.131
2.92
3.71
4.49
1"
1.48
2.35
3.21
4.08
4.94
1 -1/2"
9.43
14.94
20.44
25.94
31.45
2"
26.95
42.68
58.40
7412
89.84
3"
37.73
59.75
81.76
103.77
125.78
4"
60.64
96.02
131.40
166.77
202.15
6"
154.98
245.39
335.79
426.20
516.60
Industrial East of Sepulveda
5/8" and 314"
1.48
2.35
3.21
4.08
4.94
1"
3.71
5.87
8.03
10.19
12.35
1-112" 1
6,741
10.671
14.60
18.53
22.46
2" 1
14.821
23.471
32.12
40.77
49.41
3" 1
60.64 j
96.021
131.40
166.77
202.15
4"
L 94.34
149.37
204.38
259.42
314.45
6"
256.05
405.42
554.79
704,15
853.52
4b�
C. Quantity Charge:
Quantity Charges
Customer Type
and Water Meter Size
Fiscal Year
2004
2005
2005- 1
2008
2006-
2007
2007-
2008
2008 -
2000
Residential
Family/Duplex 518"& 3/4'
0.12
0.22
0.31
0.41
0.50
-Single
Fami /Du ex 1"
0.12
0.22
0.31
0.41
0.50
-Single
Famil /Ou lex 1 -11T
0.12
0.22
0.31
0.41
0.50
-Single
Family/Duplex 2'
0.12
0.22
0.31
0.41
0.50
-Single
Single FarnilyiDuulex Lifeline
0.12
0.22
0.31
0.41
0.50
Multi Family 5/8" and 3/4'
0.15
0.26
0.38
0.501
0.62
Mufti Family 1'
0.15
0.26
0.38
0.50
0.62
Multl Family 1 -112"
0.15
0.26
0.38
0.50
0.62
Multi Family 2'
OA51
0.261
0.38
0.50
0.62
Multi Family 3'
0.15
0.26
0.38
0.50
0.62
Multi Family 4'
0.15
0.26
0.38
0.50
0.62
Commercial West of Sepulveda
5/8' and 3/4"
0.17
0.31
0.44
0.58
0.71
1'
0.17
0.31
0.44
0.58
0.71
1 -112'
0.17
0.31
0.44
0.58
0.71
2
0.17
0.31
0.44
0.581
0.71
3'
0.17
0.31
0.44
0.581
0.71
4'
0.17
0.31
0.44
0.58
0.71
Industrial West of Sepulveda
5/8' and 314"
0.171
0.311
0.44
0.58
0.71
1"
0.17
0.31
0.44
0.58
0.71
1 -112"
0.17
0.31
0.44
0.58
0.71
2'
0.17
0.31
0.44
0.58
0.71
3"
0.17
0.31
0.44
0.58
0.71
4"
0.17
0.31
0.44
0.58
0.71
Institutional
5 /8' and 314"
0.15
0.26
0.38
0.501
0.62
1"
0.15
0.26
0.38
0.501
0.62
i -117
0.15
0.26
0.38
0,501
0.62
2'
0.151
0.261
0.38
0,501
0.62
3-
0.15
026
0.38
0.50
0.62
4'
0.15
0.26
0.38
0.50
0.62
6"
0.15
0.26
0.38
0.50
0.62
Chevron
S/8' and 314'
0.17
0.31
0.44
0.58
0.71
1"
0.17
0.31
0.44
0.58
0.71
1 -1/2'
0.17
0.31
0.44
0.58
0.71
2'
0.17
0.31
0.44
0.58
0.71
3'
0.17
0.31
0.41
0.58
0.71
Commercial East of Sepulveda
5/8'and 3/4"
0.171
0.311
0.44
0.581
0.71
1"
0.17
0.31
0.44
0.58
0.71
1 -112"
0.17
0.31
744
0.58
0.71
2'
0.17
0.31
0.44
0.58
0.71
3"
0.17
0.31
0.44
0.58
0.71
4"
0.17
0.31
0.44
0.58
0.71
6"
0.17
0.31
0.44
0.58
0.71
Indusblal East of Sepulveda
5/8" and 314"
0.17
0.31
0.44
0.58
011
1"
0.17
0.31
0.44
0.58
0.71
1 -1/2"
1 71
0.31
1 0.44
0.58
0.71
2"
0.17
0.31
0.44
0.58
0.71
3"
0.17
0.31
0.44
0.58
0.71
4'
O.t7
0.31
0.44
0.58
0.71
5" 1
0,171
0.31
0.44
0.58
0.71
D. Annual Quality Surcharge Fee. This fee is applicable to all customers with industrial
waste permits. It is determined pursuant to the following formula;
C = V [a (SS -250) + b (BOD - 180)] k
Where
"C" is the quality surcharge fee;
"V" is the average daily volume of wastewater discharged in gallons, based on (1) the
volume of water supplied to the premises less an amount determined by the Public Works
Director to account for water not discharged into the sanitary sewer system, or (2) the
metered volume of wastewater discharged into the sanitary sewer system according to a
measuring device approved by the Public Works Director, or (3) a figure determined by the
Public Works Director based on any other equitable method;
"SS" is the suspended solids in the waste discharged, expressed in milligrams per liter.
"BOD" is the five day biochemical oxygen demand of the waste discharged, expressed in
milligrams per liter.
"a" is the cost assessed for each pound of suspended solids. It is established at 0.29. It will
be adjusted annually by the local consumer price index.
"b" is the cost assessed for each pound of biochemical oxygen demand. It is established at
0.11. It will be adjusted annually by the local consumer price index.
"k" is a dimensional constant to convert C to dollars, currently 0.003044.
If the term containing SS or BOD is negative, a value of zero is used for that term
Suspended solids and BOD analyses are required to be made in accordance with "Standard
Methods." In determining the Annual Quality Surcharge Fee, the Public Works Director may use
industrial averages for SS and BOD values. The Public Works Director may group permit holders
into discharge volume ranges. Where volume measurement at the premises of a permit holder is
impractical for physical, economic or other reasons, these volume ranges may be used in
establishing the quality surcharge fee.
285
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA
MEETING DATE: September 7, 2004
AGENDA HEADING: Consent Agenda
Consideration and possible action authorizing the City Manager to execute a Memorandum
of Agreement with the City of Redondo Beach for retention of a consultant to perform a
bacteria Total Maximum Daily Load (TMDL) implementation plan study ( Fiscal Impact =
$502.00)
RECOMMENDED COUNCIL ACTION:
1) Authorize City Manager to execute a Memorandum of Agreement with the City of
Redondo Beach to perform a bacteria TMDL implementation plan study; 2) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On March 19, 2003, the State Water Resources Control Board approved Resolution No.
2002 -022 establishing limits for the Total Maximum Daily Loads of bacteria during wet
weather for Santa Monica Bay Beaches. The TMDL addresses documented
bacteriological water quality impairments at 44 beaches from the Los AngelesNentura
County line to Outer Cabrillo Beach. In addition to establishing TMDLs for Santa Monica
Bay, Resolution 2002 -022 also: (1) divided Santa Monica Bay into seven jurisdictional
groups; (2) assigned communities to the seven jurisdictions; and (3) assigned lead
agencies for each jurisdiction.
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Bacteria TMDL implementation plan Memorandum of Agreement.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number: NIA
Project Phase: N/A
Appropriation Required:
irt, Assistant
BY:
City Manager
$5,719.94
$502.00
001 -400- 4302 -5204
Award of contract
No
DATE: August
DATE:
y
2 8 G
ffeol
Background and Discussion (con't):
Each of the seven jurisdictions is comprised of a group of associated subwatersheds.
Jurisdictions Five and Six includes the following agencies: the City of Redondo Beach, the
City of Manhattan Beach, the City of Torrance, the City of Hermosa Beach, the City of El
Segundo, the County of Los Angeles and the California Department of Transportation.
The City of Redondo Beach is the primary agency for our jurisdictions.
To facilitate a coordinated and cost - effective response to the Resolution, the agencies
agreed to provide the City of Redondo Beach with the necessary authority to contract with
a Consultant for the preparation of the Implementation Plan. The agencies are in
agreement with a formula by which to calculate each Party's monetary contribution to
prepare the Implementation Plan based on land area.
At this time it is anticipated our associated costs will be approximately $479.00 for the
development of the Implementation Plan. In addition, monitoring costs associated with the
Plan are anticipated to be around $23.00.
28i
t
District Agreement NO. 07 -4705
07- LA -1 -PM 17.4/23.49
07 -LA- 107 -pm 2.45/3.49
Santa Monica Bay Beaches Bacteria
TMDL Implementation Plan Development
Group 5 and 6
District Agreement No. 07 -4705
EA 910204
MEMORANDUM OF AGREEMENT
SANTA MONICA BAY BEACHES BACTERIA TMDL
IMPLEMENTATION PLAN DEVELOPMENT
JURISDICTIONAL GROUPS FIVE AND SIX
This Memorandum of Agreement ( "MOK) is entered into, effective as of
2004 when fully executed, by and among the City of Redondo
Beach (`Redondo Beach "), a chartered municipal corporation; the City of
Manhattan Beach ( "Manhattan Beach "), a body corporate and politic; the City of
Torrance ( "Torrance "), a municipal corporation; the City of Hermosa Beach
( "Hermosa Beach "), a body corporate and politic; the City of El Segundo (El
Segundo), a general law city; the County of Los Angeles ( "County "), a political
subdivision of the State of California and the California Department of
Transportation ( "Caltrans ") (individually "Party" and collectively, "Parties'), with
respect to the following:
RECITALS
A. WHEREAS, on December 12, 2002, the Regional Water Quality Control
Board, Los Angeles Region (RWQCB) approved Resolution No. 2002 -022,
adopting a Total Maximum Daily Load for bacteria during wet weather for Santa
1 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development 288
Memorandum of Agreement
SLEOur-4gol'i
District Agreement No. 07 -4705
Monica Bay Beaches ( "Bacteria TMDL "), a true and correct copy of which is
attached as Exhibit A hereto and incorporated herein; and
B. WHEREAS, on June 19, 2003 the United States Environmental Protection
Agency approved the TMDL, and on July 15, 2003 the RWQCB issued a letter
stating that the "Effective Date" of the Bacteria TMDL July 15 , 2003; and
C. WHEREAS, the Bacteria TMDL identifies several "Jurisdictional Groups"
within the Santa Monica Bay watershed, with each "Jurisdictional Group" having
a "Primary Jurisdiction," defined to be the jurisdiction comprising greater than fifty
percent (50 %) of the Jurisdictional Group's watershed area; and
D. WHEREAS, the City of Manhattan Beach is the "Primary Jurisdiction" for
Jurisdictional Group Five and El Segundo, Hermosa Beach, Los Angeles County
and Caltrans are "additional responsible jurisdictions and agencies" in
"Jurisdictional Group Five"; and
E. WHEREAS, the City of Redondo Beach is the "Primary Jurisdiction" for
Jurisdictional Group Six and Hermosa Beach, Manhattan Beach, Torrance,
County of Los Angeles, and Caltrans are "additional responsible jurisdictions and
agencies" in "Jurisdictional Group Six "; and
2 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development Z
Memorandum of Agreement
DRAFT- May 6, 2004
District Agreement No. 07 -4705
F. WHEREAS, the Parties recognize that the Bacteria TMDL is not self executing
and has not been incorporated into the National Pollution Discharge Elimination
System ("NPDES ") permit for Waste Discharge Requirements for Municipal
Storm Water and Urban Runoff Discharges within the County of Los Angeles,
and the Incorporated Cities Therein Except the City of Long Beach dated
December 13, 2001 ( "NPDES Permit'), in the manner required by law to be
enforceable; and
G. WHEREAS, the Parties, nonetheless, desire to enter into a cooperative
agreement to voluntarily develop and submit to the RWQCB a draft written report
by 20 (twenty) months after the Effective Date of the Bacteria TMDL, and a final
written report (collectively "Implementation Plan ") by two (2) years after the
Effective Date of the Bacteria TMDL outlining how each Party intends to
cooperatively achieve the goals of the Bacteria TMDL.
H. WHEREAS, the Parties desire to submit an Implementation Plan that may
adopt the "integrated water resources approach" ( "IWR Approach ") identified in
the Bacteria TMDL or an "end of pipe" ( "EOP ") approach, wherever technically,
economically, and politically feasible, which will provide for final compliance
within no more than 18 (eighteen) years after the effective date of the Bacteria
TMDL: and
I. WHEREAS, the Parties desire to enter into this MOA voluntarily to, among
other things: 1) set forth their intent to develop and submit an Implementation
3 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development 4 G
Memorandum of Agreement
District Agreement No. 07 -4705
Plan that is consistent with the provisions of the Bacteria TMDL; 2) establish the
roles of the Parties to prepare and submit an Implementation Plan; and 3)
establish a formula to calculate the respective financial share of the costs to be
contributed by each Party hereinto develop and prepare the Implementation
Plan.
NOW, THEREFORE, in consideration of the mutual benefits and representations
made herein, the Parties hereby agree as follows:
AGREEMENT
ARTICLE I — Purpose of MOA
1. Purpose of MOA — The Parties voluntarily enter this MOA to
cooperatively and voluntarily devise and jointly fund an implementation plan that
is consistent with the provisions of the Bacteria TMDL and which shall include the
development and submittal of an Implementation Plan, with any incidental
documentation necessary to achieve the goals consistent with the Bacteria
TMDL. The activities described in this Article I, Section 1, shall be referred to
hereinafter as the "Work."
2. "Maximum Extent Practicable' Standard — Nothing in this MOA,
nor the described Work, nor any activity approved or carried out by the Parties
hereunder shall be interpreted as a waiver of the position that the maximum effort
to be undertaken by the Parties is subject to the "Maximum Extent Practicable"
standard set forth in the Clean Water Act.
4 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement 7,9 1
DRAFT- May 6, 2004
ARTICLE II — Organization
District Agreement No. 07 -4705
1. Meetings — The Parties agree that their respective Representatives
(as defined below) shall meet, at minimum, once per month to discuss the
development, preparation and submittal of the Work ( "Work Meetings "). The
Parties at Work Meetings shall meet in person, although teleconference meetings
may be held upon agreement of the Representatives. The Chair, as defined
below, shall prepare and distribute a draft written agenda for each Work Meeting
to all Representatives for comments. The Parties shall mutually agree upon a
final agenda for each Work Meeting. The agenda shall be distributed at least
four (4) business days prior to the date of each Work Meeting to the
Representatives, except in the case of a Special Meeting wherein the agenda
shall be distributed 24 hours before the Special Meeting. The Chair or any three
(3) Parties may call a Special Meeting to discuss urgent issues that require
immediate attention or action by the Parties prior to the date of the next Work
Meeting. Special Meetings may be held in person or by teleconference. The
Parties must be given two (2) days written notice of the Special Meetings as
provided by this MOA
2. Quorum — A quorum shall exist if a Work Meeting or Special
Meeting is attended in person or via teleconference by at least five (5)
Representatives; except however, no quorum shall exist unless one of the
Primary Jurisdictions, Manhattan Beach or Redondo Beach, is present. No
official or binding action may be taken at any meetings without a quorum
5 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement 2 9
DRAFT- May 6, 2004 District Agreement No. 07 -4705
3. Representatives — Each Party shall appoint one or more
representative(s) ( "Representative ") authorized to vote that party's single vote at
the Work Meetings or Special Meetings, although other individuals of Party may
also attend the meeting the name(s) of the Representative(s) shall submit be
submitted at least two (2) days before the first scheduled Work Meeting. A Party
may designate a new Representative(s) to act on its behalf by providing written
or electronic mail notice to both Primary Jurisdiction Representatives of anytime
thereafter but at least two (2) days before the next Work Meeting. A
Representative from each Party shall make every effort to attend every Work
Meeting and Special Meeting. If a Party Representative will be absent from a
Work Meeting or Special Meeting that Party may appoint another Party's
Representative to act as its proxy, with full power to vote as directed by the
absent Party. Any such proxy arrangement shall be memorialized in writing or by
electronic mail transmitted to both Primary Jurisdictions at least 24 hours before
the date of the Work or Emergency Meeting. Proxy representation shall be
counted in determining a quorum.
4. Chair — The two (2) Primary Jurisdictions shall act as Co- chairs,
with the position of Chair rotating among the two Co- chairs on a month to month
basis. In the event the Chair, for any particular month, is unable to perform its
responsibilities, the Co -chair shall become Chair. The Primary Jurisdictions shall
jointly sign all written communications made on behalf of all Parties. All written
communications shall be copied to all Parties to this MOA.
6 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development ,� 3
Memorandum of Agreement
DRAFT- May 6, .2004 District Agreement No. 07 -4705
5. Information Sharing —The Parties mutually agree to share, to the
extent not otherwise prohibited by law or by legal or trade secret privilege, all
information required to develop, prepare and submit documents required for the
Work, including monitoring data, CADD and GIS or other electronic data. Such
sharing shall be subject to any applicable license agreements or other
restrictions. All data shared among the Parties shall be provided "as is" and
without warranties as to accuracy or as to any other characteristic, whether
express or implied. The intent of this data - sharing provision is to facilitate the
Work. The Parties agree not to use such data for tasks not related to the Work.
6. Voting — Any action taken at any Work Meeting or Special Meeting
shall be approved by a 213 majority vote of the Representatives attending the
meeting or properly noticed proxy, and each said approval vote must include an
affirmative vote by one (1) of the Primary Jurisdictions to be effective and
binding. Each Party shall be bound by any action approved by the Parties at a
Work Meeting or Special Meeting, whether that Party was present or absent from
the Work Meeting or Special Meeting. Each party shall have one vote.
7. Subcommittees — The Representatives acting in a Work Meeting or
Special Meeting may appoint such subcommittees as they believe appropriate
and useful to conduct the work set forth in this MOA.
8. Minutes — The Chair shall select a secretary to draft and distribute
written minutes of all Work and Special Meetings to the Party Representatives at
the addresses designated below within five (5) work days after each Work or
Special Meeting.
7 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development ��
Memorandum of Agreement
DRAFT- May 6, 2004 District Agreement No. 07 -4705
ARTICLE III — FUNDING AND CONTRACTING
1. Funding Agreements — Any funds contributed for the Work,
including contributions for consultants or other services as agreed upon by the
Parties, shall be calculated using the cost - sharing formula described in Exhibit B.
All funding shall apply to the Work, and shall not be used to implement the Work.
The total contribution by all of the Parties shall not exceed $185,000 unless
otherwise agreed to by the Parties by written amendment of this MOA. Caltrans
funding encumbered under this MOA is evidenced by the signature of its District
Budget Manager certifying as to funds in the maximum sum of $1,508 having
been allocated and encumbered to pay Caltrans share of the Work costs. Any
cost to be invoiced above this sum will require an amendment to this MOA.
2. Contracting — Should the Parties agree to obtain goods or services
from a Third Party for the development, preparation and submittal of the Work,
the Parties shall agree upon one Party to enter into an agreement with the Third
Party. Said Party will be the "Contracting Agency." The Parties agree that
Redondo Beach be the Contracting Agency. The Third Party contract shall
incorporate the contracting requirements and policies of the Redondo Beach that
may be attached to the Request for Proposal (RFP). The Third Party contract
shall recite, however, that it is for the benefit of the Parties, and the Third Party
shall be paid solely from the contributions from the Parties in the amounts set
forth in Exhibit B. The Third Party contract shall require the Third Party to look
solely to the Redondo Beach for payment of the funds contributed by the Parties
8 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development _
Memorandum of Agreement 295
ar ; .
District Agreement No. 07 -4705
and look solely to the Redondo Beach to resolve any issues regarding that
contract. The Scope of Work of Third Party contract shall be presented to the
Representatives for review and approval prior to execution of the contract. The
Third Party contract shall also provide that it may be terminated upon sixty (60)
days written notice by the Redondo Beach, and shall otherwise be in compliance
with Redondo Beach's regulations, ordinances and policies. No Party shall be
obligated hereunder to bring any action against the Third Party for breach of its
obligations under the contract.
3. Supervision of Third Party — The Redondo Beach shall be
responsible for coordinating the activities of Third Party, including coordinating
the scope of work to be performed by the Third Party. The Redondo Beach shall
forward all invoices submitted by the Third Party to the Representatives for
review and comment.
4. Payment — Upon contract execution with a Third Party, Redondo
Beach shall invoice each Party for its respective share of the contracts total costs
based on the formula described in Exhibit B. Each Party shall pay that invoice
within sixty (60) days of receipt. Any change orders costs will be invoiced
separately up to the maximum amount shown in Exhibit B.
5. Caltrans Budget Contingency — All obligations of Caltrans under the
term of this Agreement are subject to the appropriation of the resources by the
Legislature and the allocation of resources by the California Transportation
Commission. This MOA has been signed by Caltrans before ascertaining the
availability of federal or state legislative appropriation of funds, for the mutual
9 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement 2 9 6
DRAFT- May 6, 2004 District Agreement No. 07 -4705
benefit of the Parties in order to avoid program and fiscal delays that would occur
if the MOA was executed after that determination was made.
This MOA is valid and enforceable as to Caltrans, as if sufficient funds have been
made available to Caltrans by the United States Government or California State
Legislature for the purposes set forth in this MOA. If the United States
Government or the Califorinia State Legislature does not appropriate sufficient
funds for Caltrans to participate in this MOA, this MOA may be amended in
writing by the Parties to reflect any agreed upon reduction in the percentage of
funds contributed by Caltrans to continue its participation in this MOA. Caltrans
however has the option to withdraw from this MOA in the event sufficient fund are
not appropriated for Caltrans.
Should Caltrans exercise its option to withdraw from this MOA, Caltrans shall
remain responsible for its share of liability, if any, incurred while participating in
this MOA.
ARTICLE IV — GENERAL PROVISIONS
1. Term of MOA — This MOA shall continue in effect until the earlier of
July 1, 2006 or six (6) months after the Implementation Plan is approved in
writing by the RWQCB, unless earlier terminated or extended by agreement of all
Parties to the MOA. A Party may withdraw from this MOA ( "Withdrawing Party ")
by sending a letter to each Party including the Primary Jurisdictions stating that
Party's decision to withdraw from this MOA. However, prior to withdrawing, the
Withdrawing Party must be current on all financial obligations resulting from this
10 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development 7
Memorandum of Agreement
nummsJUE
��41
District Agreement No. 07 -4705
MOA. Once the Party withdraws from the MOA it will no longer be a participant
in the Work prepared under this MOA. Further, the Withdrawing Party forfeits
any funds contributed prior to withdrawal from the MOA. Withdrawal is effective
sixty (60) days after the date of written notice to the Primary Jurisdictions. If,
however, the Withdrawing Party is Redondo Beach, withdrawal is effective sixty
(60) days after executing an assignment of the Third Party contract to another
Party to the MOA to serve as the new Contracting Agency.
2. Amendment — This MOA may be amended in writing in the same
manner the MOA was entered.
3. Authority — Each of the persons signing below on behalf of a Party
represents and warrants that they are authorized to sign this MOA on behalf of
such Party.
4. Counterparts - This MOA may be signed in counterparts, and each
counterpart shall be deemed an original, but all of which shall constitute one and
the same instrument. A copy of all signature pages is attached hereto as Exhibit
C and made a part of this Agreement.
5. Indemnification - Each Party shall indemnify, defend, and hold
harmless each of the other Parties, including their Special Districts, elected and
appointed officers, agents and employees, from and against any and all liability,
including but not limited to demands, claims, actions, fees, costs, and expenses
(including attorney and expert witness fees), arising from or connected with the
acts arising from and /or relating to this MOA.
11 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
DRAFT- May 6, 2004 District Agreement No, 07 -4705
6. Mutual Grant of Entry- During the term of this MOA, each Party
hereby grants to every other Party the right of access and entry to all storm
drains, creeks, beaches, and existing monitoring stations at beaches subject to
this MOA (the 'Property ") to achieve the purposes of this MOA. Prior to
exercising said right of entry, the entering Party shall provide written notice to the
Party who owns and /or retains jurisdiction over the Property. For the purposes of
this provision, written notice shall be delivered to the Party Representative at
least 48 hours in advance of entry and the Party seeking entry must receive
confirmation to proceed from the Party that owns and /or retains jurisdiction over
the Property before entering the Property. The Parties shall indemnify, defend
and hold harmless each other Party, their Special Districts, elected and
appointed officers, employees, and agents, from and against any and all liability,
including but not limited to demands, claims, actions, fees, costs, and expenses
(including attorney and expert fees), arising from or connected with the entry onto
the Property. This indemnification is in addition to the other indemnities made
herein.
7. Access to Caltrans Facilities- Any Party intending to enter onto a Caltrans
right of way shall first make a written request to the Caltrans party listed in Exhibit
B; identifying the site location, extent of access by persons (and equipment if
any), dates and times of entry, as well as an explanation of the purpose of that
entry. Caltrans will thereafter determine, within ten (10) working days, if that
entry will be allowed without a formal encroachment permit issued by the District
Permit Engineer as an authorized presence of non - Caltrans parties not
12 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
s.
District Agreement No. 07 -4705
interfering with or threatening the safety of the traveling public or the integrity of
the Caltrans' infrastructure. In such case, Caltrans will condition that right of
entry on the accompaniment of a Caltrans representative who shall be
empowered to restrict or limit the access of those permitees as deemed
necessary, in the sole discretion of Caltrans. Where adverse impacts to traffic or
the traveled way can be anticipated by Caltrans, Caltrans may require the
applicant Party to submit a formal encroachment permit application, to be filed
and completed together with Traffic Control Plans when necessary (which must
be prepared by or under the supervision of a traffic engineer licensed in the State
of California) with the District Permit Engineer. An encroachment permit may
require as much as six (6) weeks to be issued depending upon the extent of
coordination and development of traffic controls required for that access.
8. Notices— Any notices, bills, invoices, or reports relating to this MOA,
and any request, demand, statement or other communication required or
permitted hereunder shall be in writing and shall be delivered to the
Representative of the Party at the addresses set forth herein below. Written
notice shall include notice delivered via email. A notice shall be deemed to have
been received on (a) the day of delivery, if delivered by hand during regular
business hours or by confirmed facsimile or by confirmed email; or (b) on the
third business day following deposit in the United States mail, postage prepaid to
the addresses set forth herein.
13 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development 300
Memorandum of Agreement
DRAFT- May 6, 2004 District Agreement No. 07 -4705
9. Relationship of the Parties- The Parties are, and shall at all times
remain as to each other, wholly independent entities. No Party to this MOA shall
have power to incur any debt, obligation, or liability on behalf of any other Party
except as expressly provided by this MOA No employee, agent, or officer of a
Party shall be deemed for any purpose whatsoever to be an agent, employee or
officer of another Party.
10. Governing Law — This MOA shall be governed, interpreted,
construed and enforced in accordance with the law of the State of California.
11. Severability- If any provision of this MOA shall be determined by
any court to be invalid, illegal or unenforceable to any extent, the remainder of
this MOA shall not be affected and this MOA shall be construed as if the invalid,
illegal or unenforceable provision had never been contained in this MOA.
14 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement 301
M- U#
District Agreement No. 07 -4705
IN WITNESS WHEREOF, the Parties hereto have signed this MOA on the date
afterwards indicated.
City of Manhattan Beach, (number of Original: 3)
In
Attest:
Geoff Dolan, City Manager
Liza Tamura, City Clerk
Date:
Approved as to Form:
Robert V. Wadden, City Attorney
Mailing Address: City of Manhattan Beach
Public Works Department
3621 Bell Ave.
Manhattan Beach, CA 90266
City of Hermosa Beach, (number of originals: 3)
In
Art Yoon, Mayor
Attest:
Date:
Approved as to Form:
By:
Elaine Doerfling, City Clerk Michael Jenkins, City Attorney
Mailing Address: City of Hermosa Beach
1315 Valley Dr
Hermosa Beach, CA 90254
15 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
302
District Agreement No. 07 -4705
City of Redondo Beach, (number of originals 2)
a Chartered Municipal Corporation
Gregory C. Hill, Mayor
Attest:
Bv:
Sandy Forrest, City Clerk
Date:
Approved as to Form:
0
John Eastman, Assistant City Attorney
Mailing Address: City of Redondo Beach
Engineering and Building Services Department
415 Diamond Street
Redondo Beach, CA 90277
City of Torrance, (number of originals 2)
a Municipal Corporation
Dan Walker, Mayor
Attest:
By:
Sue Herbers, City Clerk
Date:
Approved as to Form:
John L. Fellows, City Attorney
Mailing Address: City of Torrance
Public Works Department — Engineering Division
20500 Madrona
Torrance, CA 90503
16 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
303
�Z
City of El Segundo, (number of originals 3)
a General Law City
0
Mary Strenn, City Manager
Attest:
Mark
By:
Cindy Mortesen, City Clerk
Mailing Address: City of El Segundo
Public Works Department
350 Main Street
El Segundo, CA 90245
District Agreement No, 07 -4705
Date:
Berger, As,6istant City Attorney
17 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
304
Namalmmulm
District Agreement No. 07 -4705
County of Los Angeles (number of originals 2)
Acting on behalf of the Los Angeles
County Flood Control District
Don Knabe, Chair - Board of Superivsors
By:
James A. Noyes, Chier Engineer
Attest:
VIOLET VARONA -LUKEN
Executive Office of the
Board of Supervisors of
the County of Los Angeles
0
Deputy
Date:
Date:
Approved as to Form:
OFFICE OF THE COUNTY COUNSEL
0
Mailing Address: Los Angeles County
Department of Public Works
Watershed Management Division,
11th Floor
900 South Fremont St.
Alhambra, CA 91803
Deputy
18 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
30
• fjF1g 49111B
District Agreement No. 07 -4705
STATE OF CALIFORNIA (number of originals: 4)
Department of Transportation
Tony V. Harris
Director of Transportation, Acting
By:
Douglas R. Failing
District Director
Approved as to Form & procedure:
In
William B. Bassett
Attorney
Certify as to Financial Terms and Conditions:
Accounting Administrator
Date:
Certify as to funds:
0
Address: California Department of Transportation
District 07
120 South Spring Street, MS 13
Los Angeles, California 90012
Attention: Bob Wu
District Budget Manager
19 Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement
306
DRAFT- May 6, 2004
Exhibit A
D'istrlct Agreement No, 07 -4705
copy of
Santa Monica Bay Beaches Bacterial
Total Maximum Daily Load
Resolution No. 2002-022 ages)
Attachment A ( pages)
Attachment B (1 page)
Santa Monica Bacteria TMDL
jurisdictional Groups 5 and 6
Implementation Plan Development J
Memorandum of Agreement
STATE WATER RESOURCES CONTROL BOARD
RESOLUTION NO. 2003 - 0022
APPROVING AN AMENDMENT TO THE WATER QUALITY CONTROL PLAN FOR THE
LOS ANGELES REGION INCORPORATING WET WEATHER TOTAL MAXIMUM DAILY
LOAD REQUIREMENTS FOR BACTERIA AT SANTA MONICA BAY BEACHES
WHEREAS:
1. The Los Angeles Regional Water Quality Control Board (Regional Board) adopted a revised Water Quality
Control Plan (Basin Plan) for the Los Angeles Region on June 13, 1994 that was approved by the State Water
Resources Control Board (SWRCB) on November 17, 1994 and by the Office of Administrative Law (OAL) on
February 23, 1995.
2. On October 25, 2001, the Regional Board adopted Resolution No. 01-018 amending the Basin Plan to update
the bacterial objectives for waters designated for water contact recreation.
3. On December 12, 2002, the Regional Board adopted Resolution No. 2002 -022 (attached) amending the Basin
Plan to: (a) incorporate the "reference system /antidegradation approach' and "natural sources exclusion
approach' as implementation procedures for the single sample bacteria objectives, (b) incorporate a
Wet- Weather Total Maximum Daily Load (TMDL) for bacteria at Santa Monica Bay (SMB) beaches, and (c)
revise the Dry- Weather TMDL to change the revision date.
4. On July 18, 2002, SWRCB approved Regional Board Resolution No. 01- 018.
5. The Regional Board followed appropriate procedures to satisfy the environmental documentation requirement
of the California Environmental Quality Act (PL 92 -500 and PL 95 -217) and other State laws and regulations.
The Regional Board has found that adoption of these amendments will not have a significant adverse effect on
the environment.
6. On September 25, 2002, the U.S. Environmental Protection Agency ( USEPA) approved the water quality
objectives adopted under Resolution No. 01 -018.
THEREFORE BE IT RESOLVED THAT:
SWRCB:
1. Approves the amendment to the Regional Board Basin Plan to: (a) incorporate the "reference
system /antidegradation approach' and "natural sources exclusion approach' as implementation procedures for
the single sample bacteria objectives, (b) incorporate a Wet - Weather TMDL for bacteria at SMB beaches, and
(c) revise the Dry- Weather TMDL to change the compliance date to make it consistent with the Wet - Weather
TMDL.
2. Authorizes the Executive Director or designee to transmit the amendment and administrative record for this
action to OAL and the TMDL to USEPA for approval.
CERTIFICATION
The undersigned, Clerk to the Board, does hereby certify that the foregoing is a full, true, and correct copy of a
resolution duly and regularly adopted at a meeting of the State Water Resources Control Board held on
March 19, 2003.
M a ,M nar hd` r
Clerk to the Board
008
State of California
California Regional Water Quality Control Board, Los Angeles Region
RESOLUTION NO. 2002 -022
December 12, 2002
Amendment to the Water Quality Control Plan (Basin Plan) for the Los Angeles Region to
Incorporate Implementation Provisions for the Region's Bacteria Objectives and to Incorporate a
Wet - Weather Total Maximum Daily Load for Bacteria at Santa Monica Bay Beaches
WHEREAS, the California Regional Water Quality Control Board, Los Angeles Region,
fords that:
1. The federal Clean Water Act (CWA) requires the California Regional Water Quality Control
Board, Los Angeles Region (Regional Board) to develop water quality standards which
include beneficial use designations and criteria to protect beneficial uses for each water body
found within its region.
2. The Regional Board carries out its CWA responsibilities through California's Porter - Cologne
Water Quality Control Act and establishes water quality objectives designed to protect
beneficial uses contained in the Water Quality Control Plan for the Los Angeles Region
(Basin Plan).
3. Section 303(d) of the CWA requires states to identify and to prepare a list of water bodies
that do not meet water quality standards and then to establish load and waste load allocations,
or a total maximum daily load (TMDL), for each water body that will ensure attainment of
water quality standards and then to incorporate those allocations into their water quality
control plans.
4. Many of the beaches along Santa Monica Bay were listed on California's 1998 section
303(d) list, due to impairments for coliform or for beach closures associated with bacteria
generally. The beaches appeared on the 303(d) list because the elevated bacteria and beach
closures prevented full support of the beaches' designated use for water contact recreation
(REC -1).
5. A consent decree between the U.S. Environmental Protection Agency ( USEPA), Heal the Bay, hnc.
and BayKeeper, Inc. was approved on March 22, 1999. This court order directs the USEPA to
complete TMDLs for all the Los Angeles Region's impaired waters within 13 years. A schedule was
established in the consent decree for the completion of 29 TMDLs within 7 years, including
completion of a TMDL to reduce bacteria at Santa Monica Bay beaches by March 2002. The
remaining TMDLs will be scheduled by Regional Board staff within the 13 -year period. 3 W;
6. The elements of a TMDL are described in 40 CFR 130.2 and 130.7 and section 303(d) of the CWA,
as well as in USEPA guidance documents (e.g., USEPA, 1991). A TMDL is defined as "the sum of
the individual waste load allocations for point sources and bad allocations for nonpoint sources and
natural background" (40 CFR 130.2). Regulations further stipulate that TMDLs must be set at "levels
necessary to attain and maintain the applicable narrative and numeric water quality standards with
seasonal variations and a margin of safety that takes into account any lack of knowledge concerning
the relationship between effluent limitations and water quality" (40 CFR 130.7(c)(1)). The provisions
in 40 CFR 130.7 also state that TMDLs shall take into account critical conditions for stream flow,
loading and water quality parameters.
7. Upon establishment of TMDLs by the State or USEPA, the State is required to incorporate the
TMDLs along with appropriate implementation measures into the State Water Quality Management
Plan (40 CFR 130.6(c)(1), 130.7). The Basin Plan and applicable statewide plans serve as the State
Water Quality Management Plans governing the watersheds under the jurisdiction of the Regional
Board.
8. Santa Monica Bay is located in Los Angeles County, California. The proposed TMDL
addresses documented bacteriological water quality impairments at 44 beaches from the Los
Angeles/Ventura County line, to the northwest, to Outer Cabrillo Beach, just south of the
Palos Verdes Peninsula.
9. The Regional Board is establishing the above - mentioned TMDL to preserve and enhance the
water quality at Santa Monica Bay beaches and for the benefit of the 55 million beachgoers,
on average, that visit these beaches each year. At stake is the health of swimmers and surfers
and associated health costs as well as sizeable revenues to the local and state economy.
Estimates are that visitors to Santa Monica Bay beaches spend approximately $1.7 billion
annually.
10. The Regional Board's goal in establishing the above - mentioned TMDL is to reduce the risk
of illness associated with swimming in marine waters contaminated with bacteria. Local and
national epidemiological studies compel the conclusion that there is a causal relationship
between adverse health effects, such as gastroenteritis and upper respiratory illness, and
recreational water quality, as measured by bacteria indicator densities. The water quality
objectives on which the TMDL numeric targets are based will ensure that the risk of illness
to the public from swimming at Santa Monica Bay beaches generally will be no greater than
19 illnesses per 1,000 swimmers, which is defined by the US EPA as an "acceptable health
risk "in marine recreational waters.
10
11. Interested persons and the public have had reasonable opportunity to participate in review of
the amendment to the Basin Plan. Efforts to solicit public review and comment include staff
presentations to the Santa Monica Bay Restoration Project's Bay Watershed Council and
Technical Advisory Committee between May 1999 and October 2001 and creation of a
Steering Committee in July 1999 to provide input on scientific and technical components of
the TMDL with participation by the Southern California Coastal Water Research Project,
City of Los Angeles, County of Los Angeles Department of Public Works, County Sanitation
Districts of Los Angeles County, Heal the Bay, and Santa Monica Bay Restoration Project.
12. A first draft of the TMDL for bacteria at Santa Monica Bay beaches was released for public
comment on November 9, 2001; an interim draft TMDL covering wet weather only was
released on June 21, 2002, for discussion at a public workshop; and a public workshop on the
draft Wet-Weather TMDL was held on June 27, 2002 at a regularly scheduled Regional
Board meeting.
13. A final draft of the Wet - Weather TMDL along with a Notice of Hearing and Notice of Filing
were published and circulated 45 days preceding Board action; Regional Board staff
responded to oral and written comments received from the public; and the Regional Board
held a public hearing on September 26, 2002 to consider adoption of the Wet - Weather
TMDL.
14. The Regional Board continued the item from the September 26, 2002 Board meeting to the
December 12, 2002 Board meeting to give staff time to make revisions based on public
comments and Board discussion at the September 26, 2002 Board meeting. Specifically, the
Board wanted an implementation program that was reasonable and as short as practicable
given the testimony on impairments to the REC -1 beneficial use.
15. The Regional Board recognizes that there are two broad approaches to implementing the
TMDL. One approach is an integrated water resources approach that takes a holistic view of
regional water resources management by integrating planning for future wastewater, storm
water, recycled water, and potable water needs and systems; focuses on beneficial re -use of
storm water, including groundwater infiltration, at multiple points throughout a watershed;
and addresses multiple pollutants for which Santa Monica Bay or its watershed are listed on
J�y
the CWA section 303(d) List as impaired. The other approach is a nonintegrated water
resources approach.
Some responsible jurisdictions and agencies have indicated a preference to take an integrated
water resources approach to realize the benefits of re-using storm water to preserve local
groundwater resources and to reduce reliance on imported water. The Regional Board
recognizes that an integrated water resources approach not only provides water quality
benefits to the people of the Los Angeles Region, but also recognizes that the responsible
jurisdictions implementing this TMDL can serve a variety of public purposes by adopting an
integrated water resources approach. An integrated water resources approach will address
multiple pollutants, and as a result, responsible jurisdictions can recognize cost - savings
because capital expenses for the integrated approach will implement several TMDLs that
address pollutants in storm water. In addition, jurisdictions serve multiple roles for their
citizenry, and an integrated approach allows for the incorporation and enhancement of other
public goals such as water supply, recycling and storage; environmental justice; parks,
greenways and open space; and active and passive recreational and environmental education
opportunities.
The Regional Board acknowledges that a longer timeframe is reasonable for an integrated
water resources approach because it requires more complicated planning and implementation
such as identifying markets for the water and efficiently siting storage and transmission
infrastructure within the watershed(s) to realize the multiple benefits of such an approach.
16. Therefore, after considering testimony, the Regional Board directed staff to adjust the
implementation provisions of the TMDL to allow for a longer implementation schedule (up
to 18 years) only when the responsible jurisdictions and agencies clearly demonstrate their
intention to undertake an integrated water resources approach and justify the need for a
longer implementation schedule. In contrast, testimony indicated that a shorter
implementation schedule (up to 10 years) is reasonable and practicable for nonintegrated
approaches because the level of planning is not as complicated.
17. A revised draft of the Basin Plan amendment and Tentative Resolution were circulated 45
days preceding Board action. Regional Board staff responded to oral and written comments
3 iz
received from the public on the revised draft. The Regional Board held a second public
hearing on December 12, 2002 to consider adoption of the Wet - Weather TMDL.
18. On October 25, 2001, the Regional Board adopted Resolution 2001 -018 establishing revised
bacteriological water quality objectives for the Water Contact Recreation (REC -1) beneficial
use, and the TMDL is intended to accompany and to implement the revised water quality
objectives. The State Water Resources Control Board approved the Regional Board's Basin
Plan amendment on July 18, 2002 in State Board Resolution 2002 -0142, the Office of
Administrative Law approved it on September 19, 2002 in OAL File No. 02- 0807 -01 -S, and
the US EPA approved it on September 25, 2002.
19. Under certain circumstances and through the TMDL development process, the Regional
Board proposes to implement the aforementioned revised bacteria objectives using either a
`reference system/anti - degradation approach' or a `natural sources exclusion approach.' As
required by the CWA and Porter - Cologne Water Quality Control Act, the Basin Plan
includes beneficial uses of waters, water quality objectives to protect those uses, an anti -
degradation policy, collectively referred to as water quality standards, and other plans and
policies necessary to implement water quality standards. This TMDL and its associated
waste load allocations, which will be incorporated into relevant permits, are the vehicles for
implementation of the bacteria standards as required under Water Code section 13242.
20. Both the `reference system/anti- degradation approach' and the `natural sources exclusion
approach' recognize that there are natural sources of bacteria that may cause or contribute to
exceedances of the single sample objectives.
21. The Regional Board's intent in implementing the bacteria objectives using a `reference
system/anti- degradation approach' is to ensure that bacteriological water quality is at least as
good as that of a reference site and that no degradation of existing bacteriological water
quality is permitted where existing bacteriological water quality is better than that of a
reference site. The Regional Board's intent in implementing the bacteria objectives using a
`natural sources exclusion approach' is to ensure that all anthropogenic sources of bacteria
are controlled such that they do not cause an exceedance of the single sample objectives.
These approaches are consistent with state and federal anti- degradation policies (State Board
Resolution No. 68 -16 and 40 C.F.R. 131.12), while acknowledging that it is not the intent of
313
the Regional Board to require treatment or diversion of natural coastal creeks or to require
treatment of natural sources of bacteria from undeveloped areas. While treatment and
diversion of natural sources may fully address the impairment of the water contact recreation
beneficial use, such an approach may adversely affect valuable aquatic life and wildlife
beneficial uses in the Region.
22. For the Wet - Weather and Dry - Weather Bacteria TMDLs at Santa Monica Bay beaches, Leo
Carrillo Beach and its associated drainage area, Arroyo Sequit Canyon, were selected as the
local reference system until other reference sites or approaches are evaluated and the
necessary data collected to support the use of alternative reference sites or approaches when
the TMDL is revised four years after the effective date. Leo Carrillo Beach was selected as
the interim reference site because it best met the three criteria for selection of a reference
system. Specifically, its drainage is the most undeveloped subwatershed in the larger Santa
Monica Bay watershed, the subwatershed has a freshwater outlet (i.e., creek) to the beach,
and adequate historical shoreline monitoring data were available. It is the intent of the
Regional Board to re- evaluate the use of Leo Carrillo Beach due to potential problems arising
from the heavy recreational use of the beach and the close proximity of two campgrounds.
23. Northern Bay beach monitoring sites are fewer in number and provide less comprehensive
data than the extensive shoreline monitoring network elsewhere in Santa Monica Bay.
24. The numeric targets in this TMDL are not water quality objectives and do not create new bases for
enforcement against dischargers apart from the water quality objectives they translate. The targets
merely establish the bases through which load allocations and wasteload allocations (WLAs) are
calculated. WLAs are only enforced for a dicharger's own discharges, and then only in the context of
it National Pollutant Discharge Elimination System (NPDES) permit, which must be consistent with
the assumptions and requirements of the WLA. The Regional Board will develop permit
requirements through a subsequent permit action that will allow all interested persons, including but
not limited to municipal storm water dischargers, to provide comments on how the waste load
allocations will be translated into permit requirements.
25. The Regional Board has the authority to authorize compliance schedules through the basin planning
process. In this Basin Plan amendment, the Regional Board establishes a schedule for
implementation that affords the responsible jurisdictions and agencies up to ten or eighteen years,
depending on the implementation approaches pursued, to implement this Wet - Weather Bacteria
TMDL.
26. Previously, the Regional Board adopted a Dry - Weather Bacteria TMDL for the Santa
Monica Bay Beaches. The Dry- Weather TMDL includes implementation provisions
contained in Table 7 -4.3 of the Basin Plan, including a provision to reconsider two years
after the effective date the Dr}- Weather TMDL and specifically the reference beach(es) used. 314
Because that effort overlaps with reconsideration of the reference beach(es) anticipated by
this Wet - Weather TMDL, the Regional Board proposes to coordinate the reconsiderations of
the reference beach approach to assure efficiency and consistency in implementing the two
Santa Monica Beaches TMDLs.
27. The basin planning process has been certified as functionally equivalent to the California
Environmental Quality Act requirements for preparing environmental documents (Public
Resources Code, Section 21000 et seq.) and as such, the required environmental
documentation and CEQA environmental checklist have been prepared.
28. The proposed amendment results in no potential for adverse effect (de minimis finding),
either individually or cumulatively, on wildlife.
29. The regulatory action meets the "Necessit/, ' standard of the Administrative Procedures Act,
Government Code, section 11353, subdivision (b).
30. The Basin Plan amendment incorporating a TMDL for bacteria at Santa Monica Bay beaches
must be submitted for review and approval by the State Water Resources Control Board
(State Board), the State Office of Administrative Law (OAL), and the USEPA. The Basin
Plan amendment will become effective upon approval by OAL and USEPA. A Notice of
Decision will be filed.
THEREFORE, be it resolved that pursuant to Section 13240 and 13242 of the Water Code, the
Regional Board hereby amends the Basin Plan as follows:
1. Pursuant to sections 13240 and 13242 of the California Water Code, the Regional Board, after
considering the entire record, including oral testimony at the hearing, hereby adopts the amendments
to Chapters 3 and 7 of the Water Quality Control Plan for the Los Angeles Region, as set forth in
Attachment A hereto, to incorporate the elements of the Santa Monica Bay Beaches Bacteria TMDL
for wet weather and to implement the water quality objectives for bacteria set to protect the water
contact recreation beneficial use.
2. Pursuant to sections 13240 and 13242 of the California Water Code, the Regional Board, after
considering the entire record, including oral testimony at the hearing, hereby adopts the amendments
to Chapter 7 of the Water Quality Control Plan for the Los Angeles Region, as set forth in Attachment
B hereto, to amend Table 7 -4.3 of the Santa Monica Bay Beaches Bacteria TMDL for dry weather to
change the date for revision of the TMDL from two years after the effective date to four years after
the effective date [of the Wet - Weather TMDL] to achieve consistency in scheduling between the Dry-
Weather and Wet - Weather TMDLs.
315
3. The Executive Officer is directed to exercise authority under Water Code section 13267, or other
applicable law, to require additional monitoring data in the northern Bay beach regions to ensure that
wet weather bacteria exposure is adequately quantified before the TMDL is reconsidered in four
years.
4. The Executive Officer is directed to forward copies of the Basin Plan amendment to the State Board
in accordance with the requirements of section 13245 of the California Water Code.
5. The Regional Board requests that the State Board approve the Basin Plan amendment in accordance
with the requirements of sections 13245 and 13246 of the California Water Code and forward it to
OAL and the USEPA.
6. If during its approval process the State Board or OAL determines that minor, non - substantive
corrections to the language of the amendment are needed for clarity or consistency, the Executive
Officer may make such changes, and shall inform the Board of any such changes.
7. The Executive Officer is authorized to sign a Certificate of Fee Exemption.
I, Dennis A. Dickerson, Executive Officer, do hereby certify that the foregoing is a full, true, and correct
copy of a resolution adopted by the California Regional Water Quality Control Board, Los Angeles
Region, on December 12, 2002.
/s/
Dennis A. Dickerson
Executive Officer
J i Ci
DRAFT- May 6, 2004 District Agreement No. 07 -4705
Exhibit B
Cost Sharing Formula
All Parties agree to share the cost of preparing the draft and final implementation
plan for Jurisdictional Groups 5 & 6 on a tributary area basis.
The following table shows cost sharing distribution and maximum contribution
amount:
Jurisdiction
Tributary Area
(acres)
Contribution
Percentage
Maximum
Contribution
Amount
Manhattan Beach
2023
24.991%
$46,233
Hermosa Beach
901
11.130%
$20,591
Redondo Beach
2623
32.403%
$59,946
Torrance
2289
28.277%
$52,312
El Segundo
21
0.259%
$479
County of Los Angeles
172
2.125%
$3,931
Caltrans
66
0.815%
$1,508
Total
8095
100.000%
$185,000
Santa Monica Bacteria TMDL
Jurisdictional Groups 5 and 6
Implementation Plan Development
Memorandum of Agreement 317
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
MEETING DATE: September 7, 2004
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding approval of a three -month contract extension for
the City's custodial contract with K & P Janitorial and Maintenance through December 31,
2004. (No fiscal impact)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to execute an extension of K & P Janitorial and Maintenance
contract through December 31, 2004 in a form approved by the City Attorney; and (2)
Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Currently, K & P Janitorial and Maintenance is the service provider for eight City facilities
including City Hall, Fire Station No. 1, the Police Department, and Library and Recreation and
Park buildings. Over the past year, the contract has gone through several amendments.
Buildings were added, specifications were revised, and a change in ownership occurred. In
June, staff set out to prepare for the Request for Proposal process and work with the new
owner to improve methods and refine specifications. When staff began preparing an RFP for
this contract, it became apparent that the process would require a collaborative effort and has
taken longer than originally anticipated. The requested extension will afford staff the time
necessary to meet the requirements of all affected departments during the RFP process. The
item will be brought back to the City Council for consideration following the RFP and bid
process. Staff anticipates the process to be complete by the end of November 2004.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
318 19
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to replace a marked police vehicle that was totaled when
struck by a negligent driver. Fiscal Impact: $33,200.00, City seeking recovery from second
party insurance.
RECOMMENDED COUNCIL ACTION:
1) Approve purchase of replacement unit, 2) Alternatively, discuss and take other action
related to this item.
BACKGROUND & DISCUSSION:
On July 4, 2004, ESPD unit # 54(black and white patrol car) was totaled in a collision with a
DUI driver. The CHP determined the other driver was at fault and insured.
The Police Department is currently in the process of converting the patrol fleet and a
replacement unit has been located. To maintain continuity with the new fleet and to take
advantage of fleet pricing, the Police Department is requesting the purchase of a replacement
unit be expedited. In addition to the cost of the unit, the cost of damaged equipment and labor
required to "strip" the totaled unit have been included in the requested amount. The Risk
Manager and City Attorney will be processing the claim to recover costs related to the
replacement of unit #54.
ATTACHED SUPPORTING DOCUMENTS:
none
FISCAL IMPACT: $33,200 Equipment Replacement Fund, which will be replenished once the
City recovers the costs.
Operating Budget:
Amount Requested: $33,200
Account Number: 601 -400- 3101 -8105
Project Phase:
Appropriation Required: —Yes _x_ No
ORIGINATED BY: DATE: August 30, 2004
Chief of Police
REVIEWED BY: DATE:
Mary nn, City Manager
3f 20
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to approve contract with UCLA Center for Pre - Hospital
Care, for continuing education, as well as program oversight of the Citywide AED (Automatic
External Defibrillator) Program. Fiscal impact: there is no change in cost for current services
being provided ($24,200 for Fire and $4,400 for Police).
RECOMMENDED COUNCIL ACTION:
1) Approve contract as presented; 2) Authorize City Manager to sign agreement;
3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
This is a modification and renewal of an existing contract with the UCLA Center for Pre -
Hospital Care, for continuing education in prehospital and emergency medicine and oversight
of the AED programs in the Fire and Police Departments. The contract is modified to expand
UCLA's responsibility to provide training of employees who volunteer to use AED units being
placed in other key city buildings.
Through negotiation and modification of the existing training schedules established with Fire
and Police, the UCLA Center for Pre - Hospital Care will include the designated Recreation and
Park buildings at no additional charge to the contract currently in place.
Modifications to the training schedule, which will expand sessions to a fixed quarterly
schedule, should facilitate each department's attendance while minimizing other external costs
such as overtime. Through a pre - established quarterly schedule, city departments will behave
multiple opportunities to participate in the required training within their individual schedules.
ATTACHED SUPPORTING DOCUMENTS:
Contract
FISCAL IMPACT: None (The Fire Department will return to council on September 21 for issuance of a blanket
purchase order in the amount of $24,200.)
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED BY: DATE: 08/27/04
Norm Angelo, f ire Chief
DATE:
Mary St n, City Manager °y
,120 21
UCLA
And
The City of El Segundo
Services Agreement
This Agreement ( "Agreement') is made and entered as of -2004
by and between The Regents of the University of California, a California corporation, on
behalf of the UCLA Medical Center, Center for Prehospital Care ( "UCLA ") and the City
of El Segundo ( "City "), on behalf of the El Segundo Fire Department (" Fire
Department' and E1 Segundo Police Department ( "Police Department').
RECITALS
A. The UCLA Center for Prehospital Care conducts continuing education in
prehospital and emergency medicine to maintain certification and licensure as
EMT -Basic or EMT - Paramedic (collectively referred to as "CE Programs "),
conducts primary education to obtain licensure as an EMT - Defibrillation ("EMT -
D") Provider, provides quality improvement services to maintain or enhance the
quality of patient care (referred to as "QI Services "), and conducts Automatic
External Defibrillation (AED) training to law enforcement and the public.
B. Department desires to utilize the services to maintain the certifications of their
employees and to continue to deliver quality patient care to their community.
NOW THEREFORE, the Parties hereby agree as follows:
-t-
321
Article 1
Rights and Responsibilities of UCLA
1.1 Provide a Educators. UCLA shall provide one Nurse Educator ( "Educator ") to
Fire Department to conduct CE Programs and QI Services and a AED
Coordinator ( "Coordinator") to conduct EMT -D education and services ( "EMT -D
Education and Services ") to Fire Department and AED education and services
( "AED Education and Services ") to Police Department and personnel in City
Buildings. The Educator and Coordinator shall be subject to the mutual approval
of both UCLA and Fire Department.
1.2 Provide CE Programs For Fire Department.
1.21 Scheduling CE Programs. CE Programs will be provided on each
of three shifts monthly for three hours. UCLA shall develop a
schedule and submit it to Fire Department for approval. The
schedule will provide a minimum of twenty -four (24) hours of
continuing education for each Fire Department EMT - Paramedic
and twelve (12) hours of continuing education for each Fire
Department EMT - Basic. This will provide a Fire Department
Paramedic thirty -six (36) hours of continuing education annually if
he /she attends all continuing education conducted on their
scheduled shifts.
1.22 CE Program Content. All Education Programs shall meet the
criteria established by the County of Los Angeles and the State of
California to fulfill EMT -Basic and EMT - Paramedic continuing
-2-
32 2
education and recertification requirements. Content shall be
developed in collaboration with Fire Department.
1.3 Provide EMT -D Education and Services for Fire Department.
1.31 UCLA shall provide a coordinator ( "Coordinator ") to conduct the services
under this section. The Coordinator shall be subject to the mutual
approval of both UCLA and Fire Department. The Coordinator will work
cooperatively with the Educator.
1.32 Prepare EMT -D application materials for Department to submit to the
Los Angeles Department of Health Services.
1.33 Prepare and submit operational policies for operation of the EMT -D
program at Department.
1.34 Coordinate with the Los Angeles County Department of Health Services
to facilitate Department taking the certifying examination for EMT-
Defibrillation Providers.
1.35 Provide competency testing every nine months for 60 Department
personnel. Education will be offered in two sessions on each of three
consecutive Department shifts. One make -up session will be scheduled
for personnel unable to attend scheduled sessions for any reason. Sessions
will accommodate approximately 20 personnel per day and will be
organized in the morning from 0800 to 1100 and afternoon from 1300-
1600.
1.36 Review Department patient care reports, dispatch records, and defibrillator
usage downloads where appropriate within 72 hours for each cardiac arrest
and generate a report that will be reviewed by the Medical Director.
-3-
1.37 Maintain a log that will include usage of the defibrillator, primary
education dates, competency test dates, and defibrillator maintenance logs.
1.38 Prepare the annual EMT -D report for Department to submit to the Los
Angeles Department of Health Services as required policy 412.1 of the
Los Angeles County Department of Health Services Prehospital Care
Policy Manual and included as Exhibit A.
1.4 Provide a Medical Director. Provide a medical director to supervise the EMT -D
Education and Services, including the quality of instruction and use of the
automatic external defibrillator, as defined by Policy 412 of the Los Angeles
County Department of Health Services Prehospital Care Policy Manual and
included as Exhibit B ( "Medical Director "). UCLA and Medical Director assume
no responsibility for the clinical activities and care provided by any of
Department's employees or agents, including but not limited to care relating to
the EMT - Defibrillation.
1.5 Provide OI Services for Fire Department.
1.51 On Site Evaluation. The Educator shall ride along and evaluate
Department paramedics under field conditions and design and provide
education to any specific needs identified.
1.52 Ouality Improvement Activities. The Educator shall develop, coordinate
and maintain a quality improvement plan for Department. This shall
include: developing a system to review Department's patient care reports,
developing patient care report review criteria, reviewing patient care
reports, coordinating quarterly quality improvement meetings, providing
direct field observation, developing a plan to evaluate the competency of
-4-
024
Department personnel, assisting in fact - finding for specific incidents and
attending the Los Angeles County EMS Agency Quality Improvement
Committee meetings to gather information regarding updates and changes
to policies and/or procedures and reporting to the Department.
1.52 Reports and Records. The Educator will report on QI Activities to the
fire chief and QI designee (as identified in Section 3.2) and implement the
recommendations under the direction of the QI designee.
1.6 AED Services for Police Department:
1.61 Coordinator will provide two re- training courses each year. One program
may be scheduled as a primary course to accommodate new personnel.
1.62 Maintain master list of employees training and re- training dates.
1.63 Review Police Department patient care reports, dispatch records, and
defibrillator usage downloads where appropriate within 72 hours for each
cardiac arrest and generate a report that will be reviewed by the Medical
Director.
1.64 Maintain a log that will include usage of the defibrillator, primary
education dates, competency test dates, and defibrillator maintenance logs.
1.65 Prepare the annual AED Service Provider Report on behalf of the Police
Department to submit to the Los Angeles Department of Health Services.
1.66 Coordinate the re- approval of the AED Service Provider Program with the
Los Angeles Department of Health Services.
1.7 AED Services for City Personnel in City Buildines.
5-
325
1.70 Provide primary AED /CPR training four times each year for up to 12
students.
1.71 Coordinator will recommend key personnel in each location for training
and recommend the placement location of the AED in each building.
1.72 Maintain master list of City employee training and re- training dates.
1.73 Review all defibrillator usage downloads if notified and where
appropriate, within 72 hours for each cardiac arrest and generate a report
that will be reviewed by the Medical Director.
1.74 Maintain a log that will include usage of the defibrillator, primary
education dates, competency test dates, and defibrillator maintenance logs.
1.75 Prepare and submit operational policies for operation of the AED at four
City locations.
Article 2
Confidentiality
2.1 Definition. For purposes of this Agreement, the term "Confidential Information"
shall mean any information disclosed in order to accomplish the work under this
Agreement by one party ( "Disclosing Party ") to another party ( "Receiving Party ")
that is considered confidential by the Disclosing Party, provided such information
is in writing or other tangible form and clearly marked as confidential when
disclosed, or is so designated in writing within thirty (30) days of such disclosure.
The parties agree to disclose only information that is necessary to the work and to
send such information directly to the parties noticed in Section 9 of this
Agreement.
6-
326
2.2 Obligations of the parties. The Receiving Party agrees, to the extent permitted
by law, that Confidential Information shall remain the property of the Disclosing
Party and that the Receiving Party shall only use, disclose or distribute
Confidential Information within its own organization as is reasonably necessary to
carry out the intent of this Agreement. For the period of the Agreement and for a
period of five (5) years after disclosure, Confidential Information shall not be
used or disclosed to others except in furtherance of this Agreement, provided,
however, that the foregoing obligation of non -use and non - disclosure shall not
apply to any portion of the Confidential Information that:
2.21 is or shall have been known to the Receiving Party before his/her receipt
thereof;
2.22 is or shall have been disclosed to the Receiving Party by a third party;
2.23 is or shall have become known to the public other than through the
Receiving Party;
2.24 is independently created by the Receiving Party's personnel who have had
no exposure to the Confidential Information; or
2.25 is required by law, regulation, a court of competent jurisdiction or any
rules of civil procedure applicable to any court or administrative
proceeding to be disclosed.
2.3 Return of Confidential Information. Upon the expiration or earlier termination
of this Agreement, the Receiving Party shall promptly return to the Disclosing
-7-
3 2'1
Party all Confidential Information of the Disclosing Party and any copies made
thereof, whether in written, electronic or any other form.
Article 3
Rights and Responsibilities of City
3.1 Provide Space and Equipment. Department shall provide a classroom sufficient
to provide quality instruction, audiovisual equipment, and access to City's
equipment and supplies for the purposes of CE Programs and instruction.
Specifically, the City will provide access to training defibrillators and manikins
for the EMT -D and AED courses.
3.2 Designate OI Person. Fire Department shall designate a person responsible for
QI Services in the Department and to receive the information under this
agreement and direct the QI Activities ( "QI Designee ").
3.3 Designate Maintenance Person. Fire Department shall designate a person
responsible for the maintenance checks on defibrillators in the Fire Department,
Police Department and city buildings
3.4 Training Requirements.
3.41 Fire Department shall ensure all personnel are currently certified EMT -
Basics to ensure certification as an EMT -D provider.
3.42 Police Department shall ensure all personnel maintain a current CPR and
First Aid card every two years.
3.5 Registration. The City will coordinate the registration of City personnel into
AED courses at City buildings.
-8-
J�p
3.6 Textbooks. The City will provide the textbooks for participants at AED courses
at City Buildings.
3.7 Responsibility. City understands and accepts the responsibility for the clinical
activities and care provided by its employees and agents and for the
implementation of the QI Services and EMT -D.
Article 4
Term
4.1 The term of this Agreement shall commence on July 1, 2004 and be in effect
through June 30, 2005. This Agreement shall automatically renew for two
additional one -year terms unless terminated earlier as set forth in this Agreement.
Article 5
Termination
5.1 Termination without Cause. Either party may terminate this Agreement at any
time without cause by providing the other party with sixty (60) days notice to the
names set forth in Article 9 below.
5.2 Termination for Cause. Either party may terminate this Agreement for cause or
a material breach by providing the other party with thirty (30) days written notice
to the names set forth in Article 9 below. If the breaching party fails to cure the
breach, the termination shall be effective at the end of the thirty (30) day period.
Article 6
-9-
j2
Payment
6.1 Compensation for Services. Department agrees to compensate UCLA for the
services provided under this Agreement as described in Exhibit C. At the end of
each one year term, as set forth in section 4.1. UCLA shall increase the cost of
services by 5% per year to cover cost of living increases. Department shall pay
this amount due within 30 days of receipt of the invoice from UCLA.
6.2 Payment. Any payment to UCLA made pursuant to this Agreement shall be
made by check payable to the Regents of the University of California and mailed
to:
Office Manager
UCLA Center for Prehospital Care
11303 W. Washington Blvd., Suite 200
Los Angeles, CA 900
Article 7
Insurance
7.1 The parties agree to obtain and maintain the insurance set forth in Exhibit D.
Article 8
Indemnification
8.1 Department and the City agree to defend, indemnify, and hold harmless UCLA,
its officers, employees and agents from and against any and all liability, loss,
expense (including reasonable attorneys' fees) or claims for injury or damages
arising out of the performance of this Agreement, but only in proportion to and to
-to-
3:30
the extent such liability, loss, expense, attorneys' fees, or claims for injury or
damages are caused by or result from the negligent or intentional acts or
omissions of the Department, its officers, employees or agents.
8.2 UCLA agrees to defend, indemnify, and hold harmless Department and the City,
its officers, employees and agents from and against any and all liability, loss,
expense (including reasonable attorneys' fees) or claims for injury or damages
arising out of the performance of this Agreement, but only in proportion to and to
the extent such liability, loss, expense, attorneys' fees, or claims for injury or
damages are caused by or result from the negligent or intentional acts or
omissions of UCLA, its officers, employees or agents.
Article 9
Notice
9.1 Any notice required to be given to any Party is deemed to have been given and to
be effective on the date of delivery if delivered in person, or five days after
mailing if mailed by first -class certified mail, postage paid, or on the date of the
fax confirmation if made by fax, to the respective addresses given below or to any
other address as designated in writing to the other Party:
UCLA:
Todd LeGassick
Managing Director
UCLA Center for Prehospital Care
11303 W. Washington Blvd., Suite 200
Los Angeles, CA 9006695 -1369
- 11 -
331
With a copy to:
UCLA Medical Center Legal Affairs
10920 Wilshire Blvd., Suite 420
Los Angeles, CA 90095 -1632
Department:
With a copy to:
Article 10
Use of Name
10.1 Neither Party may use the name of the other, including the name UCLA, the
Regents of the University of California, or the University of California, in any
advertising, publicity, or otherwise, without the prior written approval of the other
Party.
Article 11
General Terms
12-
332.
11.1 Relationship. This Agreement is not construed as creating a partnership, joint
venture, or agency relationship among the Parties. The relationship between the
parties shall at all times be that of independent contractors.
11.2 Governing Law. This Agreement must be interpreted and construed according to
the laws of the State of California.
11.3 Modifications. Any amendments or modifications to this Agreement must be in
writing and signed by authorized representatives of both parties.
11.4 Assignment. Neither Party may assign their rights, duties, or obligations under
this Agreement, either in whole or in part, without the prior written consent of the
other Party.
11.5 Severability. The provisions of this Agreement are severable. If any provision
of this Agreement is determined to be invalid or unenforceable under any
controlling body of law, the invalidity or enforceability does not in any way affect
the validity or enforceability of the remaining provisions of this Agreement.
11.6 Waiver. Waiver by any Party of any breach of any provision of this Agreement
or warranty or representation shall not be construed as a waiver of any subsequent
breach of the same or any other provision. The failure to exercise any right in this
Agreement shall not operate as a waiver of such right.
11.7 Entire Agreement. This Agreement, and the Exhibits, contain the entire
Agreement between the parties with respect to the subject matter of the
Agreement and supersedes all prior written or oral agreements with respect to the
subject matter in the Agreement.
-13-
333
11.8 No Third Party Beneficiaries. None of the provisions contained in this
Agreement are intended by the parties, nor shall they be deemed, to confer any
benefit on any person not a party to this Agreement.
[Signature page follows.]
14-
33'4
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the dates
indicated.
THE CITY OF EL SEGUNDO UCLA, The REGENTS OF THE
a general law city UNIVERSITY OF CALIFORNIA, on
behalf of UCLA Medical Center
Mary Strenn, Date
City Manager
ATTEST:
Cindy Mortesen Date
City Clerk
David L. Callender, M.D. Date
Vice Provost, Hospital Systems
-ts-
3 1
Exhibit A
Los Angeles County Department of Health Services Prehospital Care Policy 412.1
16- 336
HLg,-31 -2804 1008 EL SEGINW FIRE DEPT
310 414 0929 P.01 '
® Reference No. 412.1
� Los qty EMS Agency
EYT4 DEFIBRILLATION ANNUAL REPORT
January 1 through December 31, ,
As required by State law and for local policies, the following statistical information is being submitted,
Deadline for submission is March t of the subsequent year.
1. No. of department responses (ALS andfor BLS) to patients who suffered a cardiac arrest: _
2. No. of patients on whom the automated defibrillator was applied: _,-,_
3. No. of patients who were fibrillated by EMT4Ds: _
a. Data to comoare witnessed vs unwitnessed occurrences:
4
MTNESSED (seen or heard
UM MESSED
by a bystander)
No. with
Prior to ALSO:
No, with
Prior to ALSO:,
bystander
CPR
regained pulse
❑
bystander
CPR
regained pulse
a
EDdid
riot regain
ED
did not regain
D
pulse
pulse
No. without
Prior to ALSO:
No. without
Prior to ALSO:
CPR
regained regained pulse
CPR �er
regained pulse
❑
a
did not regain
Q
did not regain
pulse
pulse
From witnessed patient group:
From unwanessed patient group:
# discharged from hospital
a
# discharged from hospital
El
if available, # discharged
if available, # discharged
with neuro'status unchanged
a
with neuro status unchanged
❑
from that poor to arrest
from that prior to arrest
9t field ALS service available, 'prior to ALS' is prior to paramedic arrival. If no field ALS service, "prior
to ALS' is prior to arrival at hospital.
4a of EMT -ID responses to patients suffering cardiac arrest whose initial rhythm was:
RHYTHM Initial rhythm Of these, If witnessed
Ventricular fibrillation
Ventricular tachycardia
Asystole
Other
0 37
RUG-31 -2004 1009 EL SE LHM FIRE DEPT 310 414 0929 P.02
EMT4 DERB;RILLATION ANNUAL REPORT (continued)
5: Data of patients AED was applied: °/s of caseltime Period)
RESPONSE PERIOD I < 30 sec. 1 30-60 sac. > 60 sec.
1 If known, time of 911 access
<4 min. 1 4-8 min. I >
time to time of EIMT-
< 30 see. ) 30-60 sec. ( > 60 am
Time from pattenYs side to
1st press of "ANALYZE"
.a
6. No. of EMT -ID units in place at submission of report:
7. Brand names) of defibrillation devices in use:
(Circle one)
Automatic/Semi- Automatic
AutomaticlSemi- Automatic
8. PROBLEM DATA
Equipment failure:
Machine stocks rhythm other
No discharge than V Fib or V Tach
Tape malfunction Other
Lack of skill proficlency�
Critical skill
Non - critical skill
'Critical skill - could affect patient outcome or endanger the operator, e.g., forgetting to say "stand
back".
Non - critical skill - does not affect patient outcome or endanger operator, e.g., operator forgets to stet
name on tape, operator forgets to open box first.
You are encouraged to provide additional information which will assist the EMS Agency in
implementing and evaluating the EMT -ID program in Los Angeles.
Mail this report to: Department of Health Services
Los Angeles County EMS Agency
5555 Ferguson Drive. Suite 220
Commerce. California 90022
Attn: EMS Medical Director
Agency Submitting Report:
EMT -ID Program Medical Director.
Medical Director's (please lypelpnnt)
Signature; Date _I r
Revmetl: 91%
33g
Exhibit B
Los Angeles County Department of Health Services Prehospital Care Policy 412
"- 339
PAJG -31 -2004 1009 EL SEGUNDO FIRE DEPT
EXHIBIT B
DEPARTMENT OF HEALTH SERVICES
COUNTY OF LOS ANGELES
310 414 0929 P.03
SUBJECT: EMT4 DERBRILLATION REFERENCE NO. 412
(EMTaD) PROGRAM APPROVAL
PURPOSE: To establish policies and procedures for EMT4 DsfllWlallon In Los Angeles
County.
AUTHORITY: California Code of Regulations, Tille 22, Chapter 2, ratio 22, Section 100064.
POLICY: L EMT4 Dell"ation Program Approval Process
A. Agencies empbytng certified EMT-Is who are seeking approval to
Implement EMT4 Defillarilladon (EW40) shag submit the following
Information to the EMS Agency:
1. A description of the need for use of EMT4 defibrillation
within Its service area, Including the number of cardiac
arrest victims to which the agency currently responds.
2. A description of the geographic area within which EMT -I
defix ~ion will be ntitited.
3. Idantiicatiotn and location of the proposed equipment and
personnel to be trained.
4. The name of a physKa licensed in the Stale of California
who is Board certified by the American Board of Emergency
Medicine who will accept the responsibility of the EMT40
Program Medical Director, including medical control under
hisiber jurisdiction.
5. The specific type (automatic or semi - automatic) and brand
name of defibrillation equipment proposed: for use.
6. A statement on agency letterhead expressing willingness to
abide by 80 EMS Agency policies and procedures.
Il. EMT -ID Training Program Requirements
A. The EMS Agency will approve only those EMT -ID training
programs that are provided by agencies employing certified EMT -1
personnel.
B. Individuals not employed by an approved agency with additional
approval to provide EMT -ID shalt not be eligible for EMT -ID training
or accreditation.
EFFECTIVE DATE: B-1-88 PAGE 1 OF 4
REVISED: 9-1 -96
SUPERSEDES:
`f 7 91
APPROVED:� Dire a`or, � gAge c Medical Dir ea
j o i, J
EMS Agency
040
AUG -31 -2004 1009 EL +SEGNDO FIRE DEPT
SUBJECT: EMT4 DEFIBWLLATION
(EMT4D)PROGRAM APPROVAL
310 414 0929 P.04
REFERENCE NO. 412
C. Approved agencies shall:
1.
Utilize the EMT-ID Indring program approved or provided
by the ENS Agency, including the final written and skills
examinations.
2.
Provide a minimum of lour and a half (4.5) hours of initial
trail in EMT-ID (exduding feeling).
3.
Provide all training equipment necessary to ensure a sound
EMT4D training program (.s.', manikins, defibrillation
devices, audliomisuds aids, etc).
4.
Ufte automatic of semi- automatic defibrillation devices
approved by the EMS Agency. For training purposes, the
equipment must include rhythm simulator.
5.
Utilize only EMT4D instructors (currently licensed physician
or nurse or currently certified EMT -P) qualified by education
andfor experience to teach the curriculum required for
EMT -10. Inslruclors shelf be approved by the EMS Agency
utifmng the'Pdncipal Instructor Information Form (Re(. No.
412.2).
a.
Inform the EMS Agency of all course dates, times and
locations. :
7.
Abide by the Accreditation Process outlined in Ref.
No. 1022,
3.
Provide periodic refresher training to individuals accredited
as EAT -IDs as needed.
9.
Require each individual accredited in ENT -ID to
demonstrate defibrillation skill proficiency at intervals not to
exceed every six (6) months. This shall be observed and
documented by the EMT -ID Program Medical Director or
hislherdesignee (Ref. No. 1022).
10.
Request advanced approval of the EMS Agency, for any of
the following:
'
A. Changes in the program medical director
designation.
b. Changes in principal instructor(s) designation
C. Changes in cumculum or course hours
d. Changes in defibrillation equipment
PAGE 2 OF 4
P
1i
341
RUG -31 -2004 10 10 EL SEG'UND0 FIFE DEPT 310 414 0929 P.05
SUBJECT: EMT4 OWBRILLATION REFERENCE NO. 412
(EMT40) PROGRAM APPROVAL
Ill. Recor"Dala Collection
A. An EMS Report or other approved EMS form shall be
completed fa' each patient on whom the defilWator device
is applied. In addition to data normally recorded, the report
shall include the following information:
1. Time of patient collapse
2. Time from collapse to initiation of CPR (bystander)
3. EMT-ID team member name
4. EMT-1D box checked
B. Each EMT-10 response shall be recorded on a tape,
cassette or PC card which is an integral pan of the
defibrillator device.
C. The provider agency shall develop procedures for
collection, disposition, and retention of all pertinent medial
records in accordance with Ref. No. 610. Such records
shall include the EMS Report or other approved EMS rams
and the original tape cassette or PCMCIA card data, for
each patient on whom the automatic or semi - automatic
defibrillator device is applied.
D. AN relevant records for EMT -ID program monitoring and
evaluation shall be available for review by the EMS Agency.
E. Required information shall be reported annually to the local
EMS Agency (Re(. No. 412.1). These reports are due by
March 1 for the previous calendar year.
IV. EMT-10 Program Medical Director Responsibilities
The EMT -10 Program Medial Director shall:
A. Oversee administration of the EMIT -ID training program.
B. Ensure utilization of the EMT -ID training program provided
by the EMS Agency.
C. Oversee the coordination of all clinicaVfield activities related
to EMT -ID.
D. Recommend individuals for EMT -ID accreditation (Ref. No.
1022) by signing the EMT -I Defibrillation Course
Completion Roster (Ref. No. 1022.1).
PAGE 3 OF 4
342
AUG -31 -2004 10:10 d SEGL14DO FIRE DEPT 310 414 0929 P.06
SUBJECT: EMT4 DEFBRILLATION REFERENCE NO. 412
(EMTaD)PROGRAM APPROVAL
E Personally conduct a timely review of 100% of EUT40
responses.
F. Ensure tho a mechanism is established to provide
feedback to EMT-IDs regarding performance.
G. Ensure that periodic refresher training andlor structured
clinical experience is conducted as needed, e.g., in -house
drills or CE programs.
H. Ensure that demonstration of defibrillation skill proficierwy is
conducted and documented at intervals riot to exceed every
six (B) months.
I. Ensure that all aspects of the EMT -10 training program are
in compliance with polices and procedures of the EMS
Agency.
J. Notify the EMS Agency in writing of individuals failing to
maintain the following:
1. Continuous certification as an EMT -I
2. Defibrillation skill competency at least every six (6)
months
3. Acceptable EMT -ID field performance
K Provide the EMS Agency with annual reports (Ref. No.
412.1).
L- Facilitate coordination between EMT -Ps and EMT -IDs.
M. Develop procedures for collection and disposition of
cassette tapes, PCMCIA cards data, and EMS Report of
other approved EMS form.
CROSS
REFERENCE: Prehospital Care Policy Manual:
Rat No. 412.1, EMT4 Defibrillation Annual Report
Re(. No. 412.2, Principal Instructor Information Form
Ref. No. 1022, EMT4 Oefkbrilleffon Accreditation Process
PAGE 4 OF 4
TOTAL P.06
343
Exhibit C
Fes
Fire Department Services:
CE Programs and Q I Services
EMT -D Education and Services
Police Department Services:
AED Education and Services
City Building Services:
AED Education and Services
$17,364.48 per year ($1,447.04 per month)
$ 4,961.25 per year ($412.44 per month)
$4,347.00 per year ($362.25 per month)
$1653.75 per year ($137.81 per month)
18 S4
Exhibit D
Insurance
I. Department
Department at its sole cost and expense shall insure its activities in connection
with this Agreement by maintaining programs of insurance or self - insurance as
follows:
I. General Liability Self- Insurance with a limit of five million dollars
($5,000,000) per occurrence.
2. Business Automobile Liability Self- Insurance Program for owned, non -
owned, or hired automobiles with a combined single limit of not less than
five million dollars ($5,000,000) per occurrence.
3. Professional Medical Self- Insurance Program with limits of five million
dollars ($5,000,000) per occurrence.
4. Workers' Compensation and Employers Liability Self- Insurance Program
covering City's full liability under the Workers' Compensation Insurance
and Safety Act of the State of California as amended from time to time.
5. Such other insurance in such amounts which from time to time may be
reasonably required by mutual consent of the parties against other
insurable risks relating to performance.
It should be expressly understood, however, that the coverages required under
Sections 1, 2, and 3 above shall not in any way limit the liability of Department
and the City.
The coverages referred to under Sections 1 and 2 above shall include UCLA as an
insured. Such a provision, however, shall apply only in proportion to and to the
extent of the negligent acts or omissions of Department and the City, its officers,
employees and agents under this Agreement. Department and the City, upon
execution of this Agreement, shall furnish UCLA with Certificates of Self -
Insurance evidencing compliance with all requirements.
II. UCLA
UCLA at its sole cost and expense shall insure its activities in connection with
this Agreement by maintaining programs of self - insurance as follows:
1. General Liability Self- Insurance with a limit of five million dollars
($5,000,000) per occurrence.
2. Business Automobile Liability Self- Insurance Program for owned, non -
owned, or hired automobiles with a combined single limit of not less than
five million dollars ($5,000,000) per occurrence.
3. Professional Medical and Hospital Liability Self- Insurance Program with
limits of five million dollars ($5,000,000) per occurrence.
-19-
3 4;
4. Workers' Compensation and Employers Liability Self- Insurance Program
covering University's full liability under the Workers' Compensation
Insurance and Safety Act of the State of California as amended from time
to time.
5. Such other insurance in such amounts which from time to time may be
reasonably required by mutual consent of the parties against other
insurable risks relating to performance.
It should be expressly understood, however, that the coverages required under
Sections 1, 2, and 3 above shall not in any way limit the liability of UCLA.
The coverages referred to under Sections 1 and 2 above shall include Department
and City as insureds. Such a provision, however, shall apply only in proportion to
and to the extent of the negligent acts or omissions of UCLA, its officers,
employees and agents under this Agreement. UCLA, upon execution of this
Agreement, shall furnish Department with Certificates of Self- Insurance
evidencing compliance with all requirements.
III. NOTICE
Each party shall provide the other with at least thirty (30) days advance written
notice to the names set forth in Article 9 of this Agreement of any changes,
modifications or cancellations of the above coverages.
-20-
346
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the Annual Halloween Frolic event location
moving from Recreation Park to Main Street and request for Increased funding for the event.
Fiscal Impact: $9,210
RECOMMENDED COUNCIL ACTION:
1) Determine location of the Annual Halloween Frolic event.
2) Approve increased funding request for Main Street location.
3) Alternatively discuss and take other action related to this item.
The Annual Halloween Frolic has traditionally been held at Recreation Parkwith the exception
of two years (2001 and 2002) in which the event was held on Main Street. This year staff
proposed the event to be the same as last year and have it take place on the softball field from
4 p.m. — 6:30 p.m. in Recreation Park, utilizing half of the 300 block of Eucalyptus. The event
features a costume contest, games, air bounces, fortune telling, a carved pumpkin contest and
a pie walk. Last year donations were accepted at the gate to help fund the City's Home
Delivered Meals program and raised $1,400. The Teen Center also had a pizza booth
sponsored by Stuft Pizza and raised $1,000. For the FY 04/05, $4,000 has been proposed.
Staff has been charged with providing a plan and cost estimate for moving the Halloween
Frolic event back to the 300 and 400 blocks on Main Street. To include all traditional activities
at times stated above, less the Teen Center pizza booth due to proximity to Stuft Pizza. The
traditional activities of the event would remain in place. In order to provide the activities of
2001 and 2002, i.e., more staffing (Recreation and Parks, Police, Fire and Inspector and
Public Works), air bounces, a haunted house, lighting, live music, the showmobile, Police and
Fire Department displays, non - profit group fundraising space, costs and contracting foron site
services, increases the funding appropriation for next year by approximately $5,200, bringing
the total event costs to $9,210.
Staff will research sponsorship to assist and /or cover increased costs of moving this event to
Main Street if necessary, through local service clubs and businesses. Should sponsorship fail,
funds will be taken from 4th of July fireworks contract. This will reduce the fireworks contract
from $20,000 to $14,800.
ATTACHED SUPPORTING DOCUMENTS:
none
FISCAL IMPACT: $9,210
Operating Budget: $4,000 (Proposed 04/05 Halloween Frolic)
Amount Requested: $5,210
Account Number: 108-400-5210-4102, 108-400-5210-4103, 108-400-5210-5204, 001-400-4202-5204,
001 - 400 - 3104 - 4101,001- 400 - 3201 -4101
Project Phase:
j47
EL SEGUNDO CITY COUNCIL MEETING DATE: September 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor McDowell
RIPTION:
Consideration and possible action regarding adoption of a resolution expressing the City of El
Segundo's support of efforts by the California Air Resources Board to implement measures
aimed at reducing greenhouse gas emissions.
RECOMMENDED COUNCIL ACTION:
1) Adopt resolution supporting California Air Resources Board efforts to reduce greenhouse
gas emissions; 2) Alternatively, discuss and take other action related to this matter.
BACKGROUND & DISCUSSION:
Advocates on behalf of the American Lung Association have approached the City and urged
the Council's adoption of a resolution expressing support of the efforts encouraging the
California Air Resources Board to implement AB 1493 and enact measures that would reduce
the amount of greenhouse gas pollutants emitted by motor vehicles. The City has supported
such efforts, though on a much smaller scale, through its utilization of alternative fuel and
electric vehicles in the City fleet.
ATTACHED SUPPORTING DOCUMENTS:
Resolution expressing support of efforts of the California Air Resources Board to enact
measures aimed at reducing greenhouse gas emissions.
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED: DATE: August
REVIEWED BY:
C
348 23
RESOLUTION NO.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL EXPRESSING ITS
SUPPORT OF EFFORTS URGING THE CALIFORNIA AIR RESOURCES
BOARD TO ADOPT REGULATIONS TO REDUCE GREENHOUSE GAS
EMISSIONS FROM MOTOR VEHICLES
The City Council of the City of El Segundo does hereby resolve as follows:
Section 1: The City Council finds and declares as follows:
A. The scientific community is in general agreement that global warming is a real
occurrence that is due in large part from the burning of fossil fuels and that the
phenomenon poses a threat to our health, environment, economy and way of life;
B. It is clear that a significant contributor to the global warming problem is
greenhouse gas emissions from millions of motor vehicles in use today.
C. It is in the public interest to support policies that will result in a measurable
reduction in greenhouse gas emissions from motor vehicles;
D. AB 1493 (Pavley) has been signed into law and provides the California Air
Resources Board with the authority necessary to implement guidelines requiring
significant reductions in greenhouse gas emissions;
E. The implementation of AB 1493 would require motor vehicle manufacturers to
build cars that burn cleaner and contribute low emissions of greenhouse gases
and criteria pollutants;
F. If fully implemented by the Air Resources Board, the guidelines suggested by AB
1493 would result in reduces levels of pollutants (including ozone precursors,
particulates and toxic air contaminants) typically referred to as "upstream
emissions ;"
G. AB 1493 does not require specific technologies, but does encourage the use of
hybrid electric vehicles and alternative fuel vehicles;
H. The City of El Segundo has already embraced that those vehicle technologies
through its use of electric and alternative fuel vehicles in the City fleet.
Section 2: The City Council of the City of El Segundo expresses its support of
measures considered by the California Air Resources Board to limit the
amount of greenhouse gas emissions from motor vehicles operating in
California.
3 4>)
Section 3: The City Clerk is directed to send a copy of this resolution to the Chairman
of the California Air Resources Board.
Section 4: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of the City; and will
make a record of proceedings of the City Council in the Minutes of the
Meeting at which same is passed and adopted.
Section 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of 2004.
Kelly McDowell, Mayor
ATTEST:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger,
Assistant City Attorney
') 5 ()