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2004 OCT 19 CC PACKETCLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se .) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters 1. Flynn v. City of El Segundo, LASC No. YC046253 2. Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) -2 matters 1. Represented Group: City Employees Association Labor Negotiators: Mary Strenn & Bruce Barsook 2. Represented Group: Police Support Services Labor Negotiators: Mary Strenn & Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — 0 matter 2 00? AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 19, 2004 - 7:00 P.M. Next Resolution # 4398 Next Ordinance # 1379 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor John Feldschau of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Council Member Eric Busch 003 PRESENTATIONS - (a) Proclamation presented to Director of Recreation & Parks, Stacia Mancini, proclaiming Sunday, October 31, 2004 as Halloween Frolic in El Segundo. (b) Commendation to Dan Erhler, Executive Director of the El Segundo Chamber of Commerce for his service and leadership to the Chamber and the community, and well wishes on his relocation to Northern California. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action regarding the development and placement of two sets of decorative light pole banners along Sepulveda Blvd. (Fiscal Impact: Recommendation - (1) Consider whether to place two sets of decorative light pole banners along Sepulveda Boulevard; (2) Alternatively, discuss and take other action related to this item. 004 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 2. Consideration and possible action regarding an appointment to the recently vacated position on the LAX Area Advisory Committee, and setting a date for interviewing candidates for two positions on the Planning Commission, one position on the Community Cable Advisory Committee and one position on the Economic Development Advisory Council. Recommendation — (1) Set date for interviews of candidates to the Planning Commission, Community Cable Advisory Committee and Economic Development Advisory Council for 6:00 p.m., Tuesday, November 16, 2004 and announce appointees at the City Council's 7:00 p.m. November 16, 2004 meeting; (2) Announce appointment at the 7:00 p.m. November 16`h City Council meeting of one member from the community at large to the LAX Area Advisory Committee; (3) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2543455 to 2543748 on Register No. 1 in the total amount of $1,375,522.42 and Wire Transfers from 9124/04 through 10/07/04 in the total amount of $487,355.50. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Special City Council Meeting Minutes of September 29, 2004 and City Council Meeting Minutes of October 5, 2004. Recommendation — Approval. 5. Consideration and possible action regarding annual destruction of identified records in accordance with the Provisions of § 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $1,000) Recommendation — (1) Approve Resolution authorizing the destruction of certain records; (2) Alternatively, discuss and take other action related to this item. 5 005 Consideration and possible action regarding approval of a Second Amendment and Restated Joint Powers Agreement, "South Bay Cities Council of Governments" (a Joint Powers Authority). (Fiscal Impact: None) Recommendation — (1) Approve the Agreement; (2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action to approve a one -time reimbursement to Flo - Systems, Inc. for the installation of an automatic transfer switch at one sewer pump station and for modifications to the City's portable generators so that they can connect to and power the sewer pump stations during an emergency. (Fiscal Impact: $17,816 — FY 2003/2004). Recommendation — (1) Authorize a one time reimbursement to Flo- Systems, Inc., in the amount of $17,816; (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to accept the real property deed of 750 South Douglas Street from Kenneth Eugene Hill and Helen Marie Hill in connection with the Douglas Street Gap Closure Project. (Estimated Cost: $405,400) Recommendation — (1) Authorize the City Manager to accept the deed on behalf of the City and to make payment of $405,400 to Metalore Company; (2) Alternatively, discuss and take other action related to this item. 9. Consideration and possible action regarding the authorization of a license agreement for the encroachment of a facade improvement located at 327 Main Street. Recommendation — (1) Approve License Agreement as to form approved by the City Attorney; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action to approve Tract Map No. 54134 for a condominium project at 1225 East Grand Avenue. Recommendation — (1) Approve Tract Map No. 54134; (2) Alternatively, discuss and take other action related to this item. 0 00 11. Consideration and possible action regarding the acceptance of $63,142.94 in grant funding from the U.S. Department of Homeland Security, Office of Domestic Preparedness (ODP), under the State Homeland Security Grant Program ( SHSGP) for the Fiscal Year 2004 Federal Budget Year (FY 2004) for Emergency Operation Center (EOC) equipment, interoperable communications equipment for law enforcement patrol and anti- terrorism investigator vehicles, and traffic barriers for Public Works personnel. (Fiscal Impact: $63,150) Recommendation — (1) Authorize the acceptance of $63,142.94 in grant funds from the FY 2004 SHSGP grant program; (2) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action regarding acceptance of $21,600 in additional grant funding from the Urban Area Security Initiative (UASI) Grant Program for the Federal Fiscal Year 2004 (FY 2004) and authorization for the City Manager to sign the UASI Memorandums of Understanding with the City of Los Angeles for the 2003 Part II and 2004 UASI grants, in order to purchase terrorism response related equipment. (Fiscal Impact: $21,600) Recommendation — (1) Accept an additional $21,600 grant allocation from the UASI FY 2004 Grant Program; (2) Authorize the City Manager and /or designee to sign the 2003 Part II and 2004 UASI agreements subject to approval as to form by the El Segundo City Attorney; (3) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding approval of a three -month contract extension for the City's contract with U.S. Landscape through December 31, 2004. (Fiscal lmpact: None) Recommendation — (1) Authorize the City Manager to execute an extension of U.S. Landscape contract through December 31, 2004 in a form as approved by the City Attorney; (2) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 14. Consideration and possible action regarding the waiver of fees for city services associated with El Segundo High School's annual Homecoming Parade on October 29, 2004. (Fiscal Impact: $620.25) Recommendation — (1) Review request to waive fees for city services associated with the El Segundo High School's Annual Homecoming Parade; (2) Alternatively, discuss and take other action related to this item. [ODIN G. REPORTS —CITY MANAGER— NONE H. REPORTS —CITY ATTORNEY— NONE REPORTS —CITY CLERK — NONE J. REPORTS —CITY TREASURER— NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — Mayor McDowell — 15. Consideration and possible action regarding directing staff to develop second dwelling unit zoning standards in single - family and multi - family residential zones. Recommendation — (1) Direct staff to develop new zoning standards for second dwelling units; (2) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) 008, ADJOURNMENT POSTED: DATE: L011,3 o TIME: % lo 'k N� NAME: _ ®' 009 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the development and placement of two sets of decorative light pole banners along Sepulveda Blvd. (Fiscal Impact: $35,000) RECOMMENDED COUNCIL ACTION: Consider whether to place two sets of decorative light pole banners along Sepulveda Blvd.; and /or, Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The FY 2004 -05 budget included a project to design and install decorative light pole banners in the Downtown area as part of a comprehensive revitalization effort. Up to two sets of banners would be rotated throughout the year with the existing American flags and winter seasonal banners. Recently, the Downtown Ad Hoc Committee considered the proposal and recommended instead that light pole banners be placed along Sepulveda Blvd. (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: $35,000 (Estimated to be carried forward from FY 2003 -2004) Amount Requested: $35,000 (for two sets and replacement banners) Account Number: 2401 -6214 (FY 2003 -04 budget) Project Phase: N/A Appropriation Required: X Yes —No Tansen, Director, Com tren , City Manager Economic and %O/ 13104 Services Dept. //J /oy STAFF REPORT: October 19, 2004 BACKGROUND & DISCUSSION: (continued from page 1) The reasons for the Committee's recommendation include: Page 2 1. Given the current reduction in City revenues and the high office vacancy rates, it makes more sense at this time to allocate business development resources where the need is the greatest; 2. On a average day from 55,000 to 70,000 vehicles use Sepulveda through El Segundo creating a tremendous promotional opportunity; 3. In addition, the banners will provide more color and give the corridor a more vibrant feeling complimenting the recent roadway and landscape improvements. Proposed Location The proposal is to place light pole banners from Rosecrans Avenue to Imperial Avenue. There are 41 light poles on each side of the street from Rosecrans to El Segundo Blvd. And, from that point to Imperial Avenue there are 30 additional poles generally located in the center median. Given the large number and short distance between poles, banners would probably be placed on alternating poles especially from Rosecrans to El Segundo Blvd. Design Development and Installation The process to design, develop and install the flags should first begin with retaining a firm with experience in banner design. The firm should produce three concepts for consideration by Caltrans. Thee alternative designs are recommended by Caltrans because they recently increased enforcement of their regulations that state: "Decorative banners shall not contain advertising whether in text or logo format. However, decorative text or logos identifying cities and counties are allowed." According to Caltrans staff, this means acceptable banners generally include a graphic design and the city name. Once the design is approved by Caltrans, the design firm will need to produce approximately 90 banners for the initial placement. In an effort to reduce costs and provide a "fresh look" from time to time, staff recommends purchasing two sets of banners. Estimated Cost The estimated cost to design and produce 30" by 80" light pole banners ranges between $65- $95 each plus brackets at about $60 each. Installation could be done either by City staff or AAA Banners. Using an average of $150.00 each, 90 banners would cost in the range of $14,000. Two sets would total about $28,000 plus the cost of installation, if applicable. The life expectancy of banners is generally three years or more. C: WTAFF REPORTSISepulvedvSam0 .CC10. 19.04.Re,dOt (111 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding an appointment to the recently vacated position on the LAX Area Advisory Committee, and setting a date for interviewing candidates for two positions on the Planning Commission, one position on the Community Cable Advisory Committee and one position on the Economic Development Advisory Council; RECOMMENDED COUNCIL ACTION: (1) Set date for interviews of candidates to the Planning Commission, Community Cable Advisory Committee and Economic Development Advisory Council for 6:00 pm, Tuesday, November 16, 2004, and announce appointees at the City Council's 7:00 pm, November 16, 2004 meeting; (2) Announce appointment at the 7:00 pm November 16`h City Council meeting of one member from the community at large to the LAX Area Advisory Committee; (3) Alternatively, discuss and take other action related to this item. BRIEF SUMMARY: On August 26, 2004, Planning Commissioner Janet Miller Sheehan tendered her resignation effective immediately. On October 5, 2004, Planning Commission Brian Schiltz tendered his resignation effective in November or early December. The applications of candidates to the Planning Commission from the June 1s` interviews are on file. There are no applications on file for either Community Cable Advisory Committee (the term of the one position expires October 31, 2004 and on October 5`h the City Council extended the term until the position is filled), or Economic Development Advisory Council (one opening for a resident representative). Further, effective October 30, 2004, Julie Taylor, has tendered her resignation as committee member on the LAX Area Advisory Committee, due to a job promotion and relocation. ATTACHED SUPPORTING DOCUMENTS: none FISCAL IMPACT: N/A ORIGINATED: Julia O. Abreu, Executive Assistant Date: October 13, 2004 c� REVIEWED BY: Mary Strenn, City Manager Date: October 13, 2004 /a �y° 2 01; z OLL zm W< N f w OF )0 Z F � UQ s W N N W m 0 O K m a o � 0 0 0 O 2 N N z O a � n Z U Q 6 Q O w2 OZ 0 O O Fz 0 0 w� w w O D D D a W W W O U V V N F 0 0 0 o °> > > i a N m p (°Olgmnd C'10 Q lh mON bVN m N � O lh m � • N � • � g Q • � • � N 0 � � � � � 0 i O d m pp Vl [° mm m Cl 5 N m ,yq 11`VV O - 8 a m t n zb° " w Z LL LL z p m E c y a c p a w € m �� rz zzmzo 0 a p 0 0 a O z LL i u s S5z W z o z �c m T f N Am 0 Q LL YU p W 5 Q m U w W W N a LL LL F F ❑ a m m L T. rLLr J WWU K O pR p6 N N F N � ymj yzj z z z U 3 u3 ¢ J N N _ 2 S u YCl 6 p E U zru zrmNz�m3 z�� o bi uLLwBiZMmw ma a �. rn EiE�S LL r 0 LL 8 d z 4 r z i a u az j w m vJi ti w w w 3 n ?� m m z z J w 02 `o w ry�.o 0¢ m O i r og w a d LL¢`� O5 ti n i 5 'mm $Ec u N 1 a w; m 'uf 'uf 0 --------------- mm rv- rv�n�rv�m m E E .n ry �n m W cm 0 w eN 5 rnw" v aN X46 Z Z ry ,M 0 c�- . o.N g o�Eya O_U m x U m U2dm° Q 5 LL U) 2 W Z " °p y N 11 . Z a W K a7 ❑ 11 II LL a m 1 W W q � a U O U $S b m� A� N a U m $ W _ N W � p E z 111 � ry 2 0 i O 0 U W 2 ❑ O 013 3 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/24/2004 THROUGH 10/07/2004 Date 9/23/04 9/23/04 9/29/04 9/28/04 9/28/04 9/30/04 10/7/04 10/7/04 10/7/04 9/24- 10/7/04 Payee Amount Description Employment Development 36,451.10 State Taxes IRS 174,323.35 Federal Taxes PGC El Segundo LLC 30,399.37 Payroll transfer Federal Reserve Bank 100.00 Savings Bond EE Series Federal Reserve Bank 1,350.00 Savings Bond I Series Health Comp 2,680.52 Weekly claims 9/24 Employment Development 39,587.57 State Taxes IRS 185,596.04 Federal Taxes Health Comp 1,023.05 Weekly claims 10/1 Workers Comp Activity 15,844.50 SCRMA checks issued DATE OF RATIFICATION: 10/19/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: 487,355.50 to I ,5'%0 Date /D -/1 -DY Date Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 487,355.50 014 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, SEPTEMBER 29, 2004 — 7:30 P.M. CALL TO ORDER — Mayor McDowell at 7:30 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Absent Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City /Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case; Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. ADJOURNMENT at 8:42 p.m. Cathy Domann, Deputy City Clerk 015 IE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 5, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: Mayor McDowell Mayor Pro Tem Gaines Council Member Boulgarides Council Member Busch Council Member Jacobson - Present - Present - Present - Present arrived at 5:02 p.m. - Present The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3 matters Flynn v. City of El Segundo, LASC No. YC046253 Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 City of El Segundo v. Stardust West Apartments, LASC No. YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 1 0 1 G CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters Represented Group: City Employees Association Labor Negotiators: Mary Strenn & Bruce Barsook Represented Group: Police Support Services Labor Negotiators: Mary Strenn & Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) -0 matter SPECIAL MATTERS (anticipated to commence at approximately 6:25 p.m.) Interview of Candidates for the Planning Commission, Community Cable Advisory Committee, and a resident representative to the Economic Development Advisory Council and appointments for such positions. (Conducted in the West Conference Room). MOVED by Mayor McDowell, SECONDED by Mayor Pro Tern Gaines to postpone appointments to the November 3, 2004 meeting order to obtain a larger pool of applicants. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council recessed at 6:30 P.M. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 2 017 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 5, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — City Clerk Cindy Mortesen PLEDGE OF ALLEGIANCE — Mayor Pro Tern John Gaines PRESENTATIONS — (a) Mayor Pro Tern Gaines presented Commendations to the El Segundo Babe Ruth 13 -15 Year Old 2004 World Series Finalist Baseball Team, and all participants (Managers, Coaches, and Sponsors) of the El Segundo Babe Ruth League for an outstanding 2004 Session. (b) Council Member Boulgarides presented a Proclamation encouraging the El Segundo community to observe Fire Prevention Week, October 3 through October 9, 2004, by practicing fire prevention and fire safety year -round and heeding the message, "Check Your Smoke Detectors" ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Erhler, Chamber of Commerce, requested Council to support item 14, and announced that they had more Heritage Stones to place. Marcia Marion, representing the City Employees Association, thanked Council Member Boulgarides for placing the item on the agenda to have a Council representative at negotiations. Yvette Simoneau, employee, supported Council representation. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 3 018 Robin Nahin, Negotiator for the CEA, urged Council to approve of a Council Member(s) sitting in during negotiation. Mayor McDowell announced that Mr. Erhler has accepted another position and will be leaving the Chamber. He stated Arlys Wyant will be filling in on an interim basis. Presentation of Cable's new traffic program by Dan O'Toole, Community Cable Program Manager. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action to receive the status report on the Douglas Street Gap Closure /Railroad Grade Separation Project. (Estimated cost - $21,827,000). There will be a brief presentation. Council consensus to receive and file report on the Douglas Street Gap Closure /Railroad Grade Separation Project. 2. Consideration and possible action regarding the recommendation of the City Council Golf Subcommittee to terminate the Management and Concession agreements with American Golf Corporation (AGC), LLC for the management of the Lakes Golf Course and authorize the City Manager to enter into an agreement with a new interim management company to operate the Golf Course and direct staff to go back out for Request for Proposals, for management of the Lakes Golf Course. (Fiscal Impact — none) Mark Hensley, City Attorney, gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to terminate the Golf Course management and Concession agreements with AGC, LLC, including executing termination Agreement No. 3398 with AGC, LLC, authorize the City Manager to enter into an interim Agreement No. 3399 with Mesa Verde Partners, and direct staff to go back out for new request for proposals for the operation of the Lakes Golf Course. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Item brought forward from later in the agenda. MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 4 () 1 :) 17. Consideration and possible action regarding reconstituting the Golf Course Sub - committee. (Fiscal Impact — none) MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to authorize the reappointment of Bill Bue and a member of the Recreation and Parks Commission to the Golf Sub - Committee and add a resident from the Lakes Women's Golf Club to the Sub - committee, along with Council Members Gaines and Jacobson. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding the announcement of an appointment of a candidate to the Planning Commission, Community Cable Advisory Committee, and a resident representative to the Economic Development Advisory Council; and extension of the term of the expired position on the Community Cable Advisory Committee, if no appointment made. Mayor McDowell announced that appointments to the Planning Commission, Community Cable Advisory Commission and the Economic Development Advisory Commission will be postponed to a later date to enable more applications to be received. MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to extend the existing term on the Cable Advisory Committee until filled. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4. Consideration and possible action regarding the Senior Housing Board's recommendations regarding rent increases at the Park Vista Senior Housing complex (615 East Holly Avenue) and refinancing of the Loan Repayment Agreement between the City of El Segundo and the El Segundo Senior Citizen Housing Corporation ($102,320 over 47 months). Senior Housing Board Members Carol Wingate and Paula Rotolo gave a report. Mayor McDowell recommended a rent increase in phases, a tiered system of rent based on income, increase rents to new tenants immediately, and phase in existing, index rent increases with the yearly increase to Social Security, and request the City Attorney to investigate new loan options. Council Member Boulgarides asked if the units could be converted to low- income condominiums for seniors, and stated that the normal maintenance appears not to have been done. MOVED by Mayor McDowell, SECONDED by Council Member Jacobson to appoint an ad -hoc sub - committee of Council Member Busch, Council Member Jacobson, City Attorney Mark Hensley and a representative of the management company to investigate the proposals and suggestions form a final proposal. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 5 G1-10 MOVED by Mayor McDowell, SECONDED by Council Member Jacobson, to amend the motion to state a standing committee and to add a sub committee of the Senior Housing Board. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 5. Approved Warrant Numbers 2543176 to 2543454 on Register No. 24 in the total amount of $1,972,176.77 and Wire Transfers from 9/9/2004 through 9/23/2004 in the total amount of $1,220,582.31. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 6. Approved City Council Regular Meeting Minutes of September 21, 2004 and Special Meeting Minutes of September 28, 2004. 7. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 11. Approved the examination plans for the Personnel Merit System Job Classifications of Building Inspector 1 /11, Office Specialist 11, Senior Administrative Analyst and City Engineer. 12. Adopted Resolution No. 4397 establishing a salary range for the new job classifications of Director of Planning and Building Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources). (Fiscal Impact $15,200 included in the FY 2004 -2005 Adopted Budget). 13. Declared vehicles, equipment and miscellaneous supplies identified in staff report as surplus and authorized the Risk Manager /Purchasing Agent to sell items at auction. 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 15. PULLED FROM CONSENT AGENDA BY CITY MANAGER STRENN MOVED by Council Member Jacobson, SECONDED by Council Member Busch to approve Consent Agenda Numbers 5, 6, 11, 12, and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MEMBER JACOBSON NOT PARTICPATING IN ITEM 14 DUE TO A POTENTIAL CONFLICT REGARDING THE LOCATION OF HIS EMPLOYER. CALL ITEMS FROM CONSENT AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 6 021 Consideration and possible action regarding a request by the Vietnam Veterans of America to place a sign on the public right -of -way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway ". MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve request by the Vietnam Veterans of America to place a sign on the public right -of -way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway ". MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 8. Consideration and possible action regarding a status report on the Los Angeles Air Force Base Modernization Project and the efforts of the Los Angeles Air Force Base Regional Alliance to prevent closure of the facility. (Fiscal Impact — none) MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to receive and file status report on the Los Angeles Air Force Base Modernization Project and the efforts of the Los Angeles Air Force Base Regional Alliance to prevent closure of the facility. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action regarding approval of an Agreement to implement the Community Development Block Grant (CDBG) Home Delivered Meals Project between the City of El Segundo and St. Vincent's Meals on Wheels, for an amount not to exceed $20,000 (plus client donations). Contract period: October 11, 2004 through September 30, 2007. (Fiscal Impact - $20,000) MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to approve Agreement No. 3400 to implement the Community Development Block Grant (CDBG) Home Delivered Meals Project between the City of El Segundo and St. Vincent's Meals on Wheels, for an amount not to exceed $20,000 (plus client donations). Contract period: October 11, 2004 through September 30, 2007. (Fiscal Impact - $20,000) Authorized the City Manager to execute the agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 10. Consideration and possible action amending the El Segundo Municipal Code (ESMC) regarding the elimination of the Community, Economic and Development Services Department and Community, Economic and Development Services Director position and the establishment of the Planning and Building Safety Department, the Economic Development Department and the At -Will positions of Director of Planning and Building Safety and the Director of Economic Development. MOVED by Council Member Boulgarides SECONDED by Council Member Busch to Adopt Ordinance No. 1378 amending the El Segundo Municipal Code (ESMC) regarding the elimination of the Community, Economic and Development Services Department and Community, Economic and Development Services Director position and the establishment of the Planning and Building Safety Department, the Economic Development Department and the At -Will positions of Director of Planning and Building Safety and the Director of Economic Development. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 7 022 14. Consideration and possible action for the acceptance of the project for core drilling the sidewalks for the installation of the Heritage Stones along Main Street and Grand Avenue and continuation of the Heritage Stone program —Approved Capital Improvement Project — Project No. PW 04 -03. (Final contract cost: $44,430). MOVED by Council Member Boulgarides SECONDED by Council Member Busch to accept Change Order No. 1 in the amount of $618.00. Accept the work as complete for the project for core drilling the sidewalks for the installation of the Heritage Stones along Main Street and Grand Avenue and continuation of the Heritage Stone program — Approved Capital Improvement Project — Project No. PW 04 -03. (Final contract cost: $44,430). Authorized the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0/1 COUNCIL MEMBER JACOBSON NOT PARTICIPATING IN ITEM 14 DUE TO A POTENTIAL CONFLICT REGARDING THE LOCATION OF HIS EMPLOYER. F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — Announced important dates for the upcoming November 2, 2004 election. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 16. Consideration and possible action to consider allowing direct participation by a member or members of the City Council in the City's labor negotiations with the El Segundo City Employees Association. City Attorney Mark Hensley stated that the City Employees Association must agree to the Council Member(s) present. MOVED by Council Member Boulgarides to allow observation by a member or members of the City Council in the City's labor negotiations with the El Segundo City Employees Association. MOTION FAILED DUE TO A LACK OF A SECOND. Council Member Busch — NONE Council Member Jacobson — Reported on the League of California Cities Annual Convention Mayor Pro Tern Gaines — MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 8 023 17. Consideration and possible action regarding reconstituting the Golf Course Sub - committee. (Fiscal Impact — none) ITEM 17 DISCUSSED EARLIER IN THE MEETING Reported on the CBS showing of "48 Hours" which documented the solving of the murder of two El Segundo Police Officers. Spoke regarding the closure of RFK. Mayor McDowell — 18. Consideration and possible action regarding a proposal to initiate the process to revise the General Plan and Zoning designations of the Dynegy /NRG power plant property at 301 Vista Del Mar. (Fiscal Impact — none) Council consensus to direct staff to return with a time and budget estimate on the process to revise the General Plan and Zoning designations for the Dynegy /NRG power plant property at 301 Vista Del Mar. Also reported that the Governor had vetoed AB 2702. Noted Fall Clean Up week October 18 -22. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dan Erhler, Chamber of Commerce, thanked Council for their support for the stepping stone project and reminded Council and the public of the Richmond Street Fair. Dorothy Klozar, Park Vista resident, thanked the City Council and the City Manager for attending the Park Vista Resident Birthday. She also commented on the proposed rent increases. MEMORIALS — Carleen Tanaka. ADJOURNMENT at 9:20 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING OCTOBER 5, 2004 PAGE NO. 9 024 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the annual destruction of identified records in accordance with the provisions of § 34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed $1000.00) RECOMMENDED COUNCIL ACTION: 1) Approve Resolution authorizing the destruction of certain records; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Each year various Departments need to transition older documents to storage or destruction and make space for the new year's records. By reviewing the older records and inventorying the current ones, available storage space is used more efficiently. Certain documents from the City Treasury, Fire Department, Administrative Services Department and the Library are proposed to be destroyed in accordance with Government Code § 34090. The City Attorney has given written approval for the destruction of these records. ATTACHED SUPPORTING DOCUMENTS: Resolution with Attachments FISCAL IMPACT: Not to exceed $1000.00. Operating Budget: $1,000.00 Amount Requested: $1,000.00 Account Number: 001 - 400 - 1301 -6214 Project Phase: Appropriation Required: ORIGINATED BY: DATE: Cindy Mortesen, City Clerk lSY: n, City Manager DATE: 0215 5 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the City Treasurer's Department, Fire Department, Administrative Services Department and Library are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney has giving written approval for the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space. SECTION 2: Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 19`h day of October 2004. Kelly McDowell, Mayor Page 1 of 2 026 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 19'h day of October 2004, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensle4 M Karl H. E Assistant Page 2 of 2 0 2i EXHIBIT A 028 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Bonds — Cancelled Street Date 1957 Date 1 5 1 2 Closure + 10 Years Treasury Bonds — Cancelled Street 1959 1959 3 Closure + 10 Years " Bonds — Cancelled Street 1959 1959 4 Closure + 10 Years " Bonds — Cancelled Street 1959 1959 5 Closure + 10 Years Bonds — Cancelled Street 1959 1960 6 Closure + 10 Years Bonds — Cancelled Street 1957 1957 7 Closure + 10 Years Bonds — Cancelled Street 1960 1960 8 Closure + 10 Years *SEE ATTACHED EXHIBIT INCORPORATED BY REFERENCE APPROVED FOR DESTRUCTION: Department Head APPROV>E,D FORD S UCTION: City Attorney Xf z3 /V y Date /O /5 fl Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date (?2y BOX #2 -6 TREASURY DEPARTMENT DATES: FROM BOX ;# 6 BOX # 1959 Series # 64 Kansas Street to Franklin Ave Bond# 64 -1 to 64 -23 1960 Series # 65 East Walnut Ave Bond# 65 -1 to 65 -15 030 Street Cancelled Bond BOX # 2 Series # 51 Bond# 51 -1 to 51 -9 Series # 52 Cypress /Ccacia to Walnut Bond# 52 -1 to 52 -7 Series # 53 Illinois Street to Franklin Ave Bond# 53 -1 to 53 -9 Series # 54 Loma Vista to Franklin Ave Missing 1 & 8 Series # 55 Sheldon Street to Franklin Ave Bond# 55 -1 to 55 -14 Missing 8 & 9 Series # 56 Holly Ave to Franklin Ave Bond# 56 -1 to 56 -17 Series # 57 Center Street to Franklin Ave Series # 58 Penn Street to Oak Ave Bond# 58 -1 to 58 -3 **************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** BOX # 3 BOX # Series # 59 Hillcrest to Palm Ave & Imperial Bond# 59 -1 to 60 -19 Series # 60 Indiana Street to Other street Series # 61 Bungalow Dr to Allyes Bond# 61 -1 to 61 -33 Series # 62 North South Alleys in blk #36 Bond# 62 -1 to 62 -9 **************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** BOX # 4 BOX # Series # 63 Franklin Ave to Other Street NOTE Missing Bond# 63 -81 to 63 -139 BOX # 5 BOX # Series # 63 Franklin Ave to Other Street Bond# 63 -161 to 63 -270 1957 1957 1957 1958 1958 1957 1957 1959 1958 1958 1959 1959 1959 BOX ;# 6 BOX # 1959 Series # 64 Kansas Street to Franklin Ave Bond# 64 -1 to 64 -23 1960 Series # 65 East Walnut Ave Bond# 65 -1 to 65 -15 030 DESTRUCTION REQUEST FOR FUTURE TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION Cancelled Bonds .• 1 BOX #7 -8 031 STREET CANCELED BONDS BOXES SERIES 31 #1 -25 STREET CANCELED BONDS BOXES SERIES 32 #1 -119 STREET CANCELED BONDS BOXES SERIES 33 #1 -18 STREET CANCELED BONDS BOXES SERIES 34 #1 -3 STREET CANCELED BONDS BOXES SERIES 35 #1 -60 STREET CANCELED BONDS BOXES SERIES 36 #1 -50 STREET CANCELED BONDS BOXES SERIES 37 #1 -10 STREET CANCELED BONDS BOXES SERIES 38 #1 -42 BOX #7 1957 STREET CANCELED BONDS BOXES SERIES 45 #19 -29 1957 STREET CANCELED BONDS BOXES SERIES 46 #1 -21 1957 STREET CANCELED BONDS BOXES SERIES 47 #1 -36 1957 STREET CANCELED BONDS BOXES SERIES 48 #1 -6 1957 STREET CANCELED BONDS BOXES SERIES 49 #1 -30 1957 STREET CANCELED BONDS BOXES SERIES 50 #1 -46 031 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Records I)eScriptioll Bonds — Cancelled H2O Start 1949 Fod 1979 [lox 8 9 -21 Izetelitioll Period Closure + 10 Dept Treasury & 27- Years 28 Bonds — Cancelled Street 1948 1953 9 -21 Closure + 10 " & 27- Years 28 Bonds — Cancelled Series A- 1924 1925 9 -21 Closure + 10 " 6 & 27- Years 28 Bond Register 1948 1965 9 -21 Closure + 10 & 27- Years 28 *SEE ATTACHED EXHIBIT INCORPORATED BY REFER]NCE APPROVED FOR DESTRUCTION: /a te ��z��0el Department Head Date APPROVED FOR DESTRUCTION: "'D City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date 032 BOX #9 -218► 27 -28 TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION BOX # 1949 1979 H2O CANCELED BONDS BINDER SERIES 1 #120 -240 1949 1979 H2O CANCELED BONDS BINDER SERIES 1 #550 -650 1951 1970 H2O CANCELED BONDS BINDER SERIES 2 #1 -100 1948 STREET CANCELED BONDS BINDER SERIES 13 #1 -15 1949 STREET CANCELED BONDS BINDER SERIES 14 #1 -6 1950 STREET CANCELED BONDS BINDER SERIES 15 #1 -33 MISSING #27 1950 STREET CANCELED BONDS BINDER SERIES 16 #1 -15 1950 STREET CANCELED BONDS BINDER SERIES 17 #1 -14 MISSING #1,2,3,4,8,9,10 1951 STREET CANCELED BONDS BINDER SERIES 18 #1 -26 1952 STREET CANCELED BONDS BINDER SERIES 19 #1 -24 1952 STREET CANCELED BONDS BINDER SERIES 20 #1 -30 1953 STREET CANCELED BONDS BINDER SERIES 21 #1 -22 1953 ISTREET CANCELED BONDS BINDER SERIES 27 #1 -60 STREET CANCELED BONDS BINDER SERIES 28 #1 -59 1953 STREET CANCELED BONDS BINDER SERIES 29 #1 -21 1924 SERIES A -J #1 -6 1924 SERIES A -J #1 -2 1925 SERIES A -J #1 1925 SERIES A -J #1 -2 033 DESTRUCTION REQUEST FOR FUTURE TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION BOOKS #23 -26 W:1. -Y, BOOKS #23 -26 034 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Records Description Outstanding Checks & Register Start Date 1973 End Date 1975 Box 1 9 lZetelitioll 1)eriod Dept Audit + 5 Years, Treasury Employee Savings Bond Purchases 1974 1978 1 Audit + 5 Years Journal Entries 1963 1979 1 Audit + 2 Years Duplicate Backup Tapes 2001 2001 1 2 Years " *SEE ATTACHED EXHIBIT INCORPORATED BY REFERENCE APPROVED FOR DESTRUCTION: Department Head APPROVED FOR DEST�RUC`TION: City Attorney g /�3 Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date 035 / Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date 035 BOX #1 TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION 036 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Records Description Bonds — Cancelled Street Start 1922 Fnd 1951 Box 4 9 -21 Izetelitioll Period Closure + 10 I)ept Treasury & 27- Years 28 Bonds — Cancelled Series 1 1948 1948 9 -21 Closure + 10 & 27- Years 28 Bonds — Cancelled District 1 1927 1927 9 -21 Closure + 10 " & 27- Years 28 Bonds — Cancelled Sewer 1947 1962 59 -21 Closure + 10 & 27- Years 28 *SEE ATTACHED EXHIBIT INCORPORATED BY REFERENCE APPROVED FOR DESTRUCTION: Department Head Date AP FOR DESTRUCTION: City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date 03! CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Bonds — Cancelled Street 1922 1951 9 -21 Closure + 10 Treasury & 27- Years 28 Bonds — Cancelled Series 1 1948 1948 9 -21 Closure + 10 " & 27- Years 28 Bonds — Cancelled District 1 1927 1927 9 -21 Closure + 10 " & 27- Years 28 Bonds — Cancelled Sewer 1947 1962 59 -21 Closure + 10 & 27- Years 28 *SEE ATTACHED EXHIBIT INCORPORATED BY REFERENCE APPROVED FOR DESTRUCTION: Department Head / Date APPROVgR FOR DESTRU TION: City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies 9nd procedures: Cindy Mortesen, City Clerk Date 0 ' , CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Izecords Descriplioll Bonds — Cancelled Series 1 Start Date 1921 ["Ild 1)'Ite 1921 11ox # 9 -21 Reteiitioii Period Closure + 10 —66;7 Treasury & 27- Years 28 Bonds — Cancelled Series A 1921 1927 9 -21 Closure + 10 " & B & 27- Years 28 Bonds — Cancelled 22, 23, 1953 1953 9 -21 Closure + 10 " 24,53 & 27- Years 28 Bond Register 1948 1965 9 -21 Closure + 10 " & 27- Years 28 Bonds — Cancelled Sewer 1925 1925 9 -21 Closure + 10 & 27- Years 28 *SEE ATTACHED EXHIBIT INCORPORATED BY REFERENCE APPROVED FOR DESTRUCTION: D partment Head d Date APPROVED FOR DESTRUCTION: City Attorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date 039 BOX #9 -21 & 27 -28 TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION Cancelled Bonds 3 . 1948 1951 ISTREET CANCELED BONDS BOXES SERIES 3 #1 -100 1922 1943 ISTREET CANCELED BONDS BOXES WATERWORKS #1 -99 1922 1943 STREET CANCELED BONDS BOXES WATERWORKS #100 -184 1954 STREET CANCELED BONDS BOXES SERIES 30 #1 -75 1954 STREET CANCELED BONDS BOXES SERIES 30 #76 -142 1932 STREET CANCELED BONDS BOXES SERIES A #1 -30 1927 STREET CANCELED BONDS BOXES SERIES F #17 -21 1927 STREET CANCELED BONDS BOXES SERIES G #1 -21 1927 STREET CANCELED BONDS BOXES SERIES H #1 -21 1927 ISTREET CANCELED BONDS BOXES SERIES 1 #1 -21 1927 STREET CANCELED BONDS BOXES SERIES J #1 -21 1926 STREET CANCELED BONDS BOXES SERIES A #2 -12 1926 STREET CANCELED BONDS BOXES SERIES B#1-12 1926 STREET CANCELED BONDS BOXES SERIES C#1-12 1926 STREET CANCELED BONDS BOXES SERIES D#1-12 1926 STREET CANCELED BONDS BOXES SERIES E #1 -12 1926 STREET CANCELED BONDS BOXES SERIES F#1-12 1926 ISTREET CANCELED BONDS (BOXES) SERIES G#1-12 1926 ISTREET CANCELED BONDS BOXES SERIES H#1-12 1926 ISTREET CANCELED BONDS BOXES SERIES 1 #1 -12 1926 STREET CANCELED BONDS BOXES SERIES J#1-12 1927 STREET CANCELED BONDS BOXES SERIES 1 #1 -12 1926 STREET CANCELED BONDS BOXES SERIES A #1- 1926 STREET CANCELED BONDS BOXES SERIES B #1 -21 1926 STREET CANCELED BONDS BOXES SERIES C #1 -21 1926 STREET CANCELED BONDS BOXES SERIES D #1 -21 1926 STREET CANCELED BONDS BOXES SERIES E #1 -21 1926 STREET CANCELED BONDS BOXES SERIES F #1 -21 1926 STREET CANCELED BONDS BOXES SERIES G #1 -21 1926 STREET CANCELED BONDS BOXES SERIES H #1 -21 1926 STREET CANCELED BONDS BOXES SERIES 1#1-16 1926 STREET CANCELED BONDS BOXES SERIES J #1- 1929 STREET CANCELED BONDS BOXES SERIES A#1- 1929 STREET CANCELED BONDS BOXES SERIES B #1- 1929 STREET CANCELED BONDS BOXES SERIES C#1- 11929 STREET CANCELED BONDS BOXES SERIES D#1- 1929 STREET CANCELED BONDS BOXES SERIES E#1- 11929 STREET CANCELED BONDS BOXES SERIES F#1- VA 6 BOX #9 -21 & 27 -28 TREASURY DEPARTMENT DATES: FROM TO DESCRIPTION Cancelled Bonds 3 1929 ISTREET CANCELED BONDS BOXES SERIES G#1- 1929 STREET CANCELED BONDS BOXES SERIES H#1- 1929 STREET CANCELED BONDS BOXES SERIES 1#1- 1929 STREET CANCELED BONDS BOXES SERIES J #1- 1927 STREET CANCELED BONDS BOXES SERIES A #1- 1927 STREET CANCELED BONDS BOXES SERIES B #1- 1927 STREET CANCELED BONDS BOXES SERIES C#1- 1927 STREET CANCELED BONDS BOXES SERIES D#1- 1927 STREET CANCELED BONDS BOXES SERIES E #1- 1927 ISTREET CANCELED BONDS BOXES SERIES F#1- 1948 SERIES 1 SERIES 1 #241 -349 1948 SERIES 1 SERIES 1 #451 -490 1948 SERIES 1 SERIES 1 #491 -549 1948 SERIES 1 SERIES 1 #350 -449 1948 SERIES 1 SERIES 1 #1 -119 1927 DISTRICT #1 SERIES 1 #1 -4 1927 DISTRICT #1 SERIES 1 #11 -14 1927 DISTRICT #1 SERIES 1 #21 -24 1927 IDISTRICT#1 SERIES 1 #31 -34 1927 DISTRICT #1 SERIES 1 #41-44 1927 DISTRICT #1 SERIES 1 #51 -53 1927 DISTRICT #1 SERIES 1 #61 -63 1927 DISTRICT #1 SERIES 1 #71 -73 1927 DISTRICT #1 SERIES 1 #81 -83 1927 DISTRICT #1 SERIES 1 #91 -93 1927 DISTRICT #1 SERIES 1 #101 -103 1927 IDISTRICT#1 SERIES 1 #111 -113 1927 DISTRICT #1 SERIES 1 #121 -123 1927 DISTRICT #1 SERIES 1 #131 -133 1927 DISTRICT #1 SERIES 1 #141 -143 1947 SEWER BONDS SERIES #216 -220 1948 SEWER BONDS SERIES #221 -230 1949 SEWER BONDS SERIES #231 -240 1950 SEWER BONDS SERIES #241 -250 1951 ISEWER BONDS SERIES #250 -260 1952 SEWER BONDS ISERIES #261 -270 1953 SEWER BONDS ISERIES #271 -280 1954 ISEWER BONDS ISERIES #281 -290 C, 4 1 TREASURY DEPARTMENT DATES: DESCRIPTION Cancelled Bonds -g . BOX #9 -21 & 27 -28 1955 ISEWER BONDS SERIES #291 -300 1956 SEWER BONDS SERIES #3001 -310 1957 SEWER BONDS SERIES #311 -320 1958 SEWER BONDS SERIES #321 -330 1959 SEWER BONDS SERIES #331 -340 1960 SEWER BONDS SERIES #241 -350 1961 SEWER BONDS SERIES #251 -360 1962 SEWER BONDS SERIES #361 -375 1921 ISERIES 1 SERIES 1 #1 -40 1925 SERIES A SERIES A #2- 1925 SERIES B SERIES A #1 -21 1927 SERIES A SERIES A #1 -25 1927 SERIES B SERIES A #1 -70 1953 SERIES 22 SERIES 22 #1 -24 1953 SERIES 23 SERIES 23 #1 -63 1953 SERIES 24 SERIES 24 #1 -10 1953 ISERIES 53 SERIES 25 #1 -12 1953 SERIES SERIES #1 -40 1959 BOND REGISTER SERIES 59 1960 BOND REGISTER SERIES 60 1961 BOND REGISTER SERIES 61 1962 BOND REGISTER SERIES 62 1963 BOND REGISTER SERIES 63 1964 BOND REGISTER SERIES 64 1965 IBOND REGISTER SERIES 65 1966 BOND REGISTER SERIES 66 1967 BOND REGISTER SERIES 67 1968 BOND REGISTER SERIES 68 1969 BOND REGISTER SERIES 69 1970 BOND REGISTER SERIES 70 1971 BOND REGISTER SERIES 71 1972 BOND REGISTER SERIES 72 1925 ISEWER BONDS SERIES 1 -215 04 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): llecords Description California Fire Incident Reports Start Date Jul 1994 End Date Box 4 Jun 1995 1 1 1 lZetention Period Current + 6 yrs Dept Fire California Fire Incident Reports Jan 1993 Jun 1993 2 Current + 6 yrs Fire California Fire Incident Reports Jan 1992 Dec 1992 3 Current + 6 yrs Fire California Fire Incident Reports Jan 1997 Dec 1997 4 Current + 6 yrs Fire California Fire Incident Reports Jan 1996 Dec 1996 5 Current +'6 yrs Fire California Fire Incident Reports Daily Rosters Incident Summary Sheets 1988 1990 1990 1989 1997 1997 6 Current + 6 yrs 2 years 2 years Fire Miscellaneous Admin. copies 1996 1996 7 2 years Fire Purchase Order copies Miscellaneous Correspondence 1995 1995 1996 1996 8 2 years 2 years Fire California Fire Incident Reports Jan 1990 Dec 1990 9 Current + 6 yrs Fire Invoices and PO copies 1994 1995 10 2 years Fire APPROVED FOR DESTRUCTION: RiL,z� 4 M� L<:M'0 .. . ` City that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk H:TonnsTert of Destruction - FD Request submit Sept 2004_UPD.doc Date 1041 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM Wcords Description EMS Reports Start Date Jan 1990 Fnd Date Jun 1990 Box H 1 Izetention Period I)ept Fire EMS Reports July 1990 Dec 1990 2 Fire California Fire Incident Report Jan 1990 Jun 1990 1 Fire California Fire Incident Report Jul 1990 Dec 1990 2 Fire APPROVED FOR DESTRUCTION: Department Head 1F17. Date Date ted above are approved for destruction on - in accordance with City policies and procedures: Cindy Mortesen, City Clerk H:\Forms \Cert of Destruction - FD Request for 2003.doe Date 044 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): Records Descriptioll Accounts Payable Start Date Jan-94 F'11d Date May -95 Box 4 1 Izetelitioll Period Audit +4 Mpt ASD -Golf A -N Course Accounts Payable Jan-95 May -95 2 Audit +4 ASD -Golf O -Z Course Accounts Payable Jul -95 Jun -96 3 Audit +4 ASD -Golf 1 of 2 Course Accounts Payable Jul -95 Jun -96 4 Audit +4 ASD -Golf 2 of 2 Course Accounts Payable Jul -96 Jun -97 5 Audit +4 ASD -Golf A -L Course Accounts Payable Jul -96 Jun -97 6 Audit +4 ASD -Golf M -Z Course APPROVED FOR DESTRUCTION: Department Head Ir //- O j Date APP T ION: Awl City Atto y Date I HEREBY CERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date PACity C1erk\Destruc [ion_Reten6on\2004 Certs \Cert of Destruction2004 library.doc 0 4 3 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02): APPROVED FOR DESTRUCTION: Head ate 7777l x1V1 \L r� Attorney Date I HEREBY&ERTIFY that the items listed above are approved for destruction on in accordance with City policies and procedures: Cindy Mortesen, City Clerk Date PACity C1erk \Destruction_Retention\2004 Certs \Cen of Destruction2004 library.doc 046 El Segundo Public Library INTER- DEPARTMENTAL Date: August 18, 2004 To: Cindy Mortesen, City Clerk From: Debra Brighton, Library Director Subject: Destruction of Records The following records should be added to your "Destruction of Records" Chart: 1. Library Fine Transmittal Forms — 10/01/2000 — 9/30/2001 2. Library Request for Reimbursement of Expense — 10/01/2000 — 9/30/2001 3. Library Copy Machine Receipts — 10/01/200 — 9/30/2001 4. Library Lost Book (partial paid) Receipts — 10/01/2000-9/30/2001 5. Library Lost Book (paid) Receipts — 10/01/2000 — 9/30/2001 6. Library Cash Register Tapes — 01/2001 — 12/2001 7. Library Invoices — 01/2001 — 12/2001 8. Library Purchase Orders — 01/2001 — 12/2001 9. Library Postage Receipts — 01/2001 — 12/2001 Thanks for your help. 0 4'7 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding approval of a Second Amendment and Restated Joint Powers Agreement, "South Bay Cities Council of Governments" (a Joint Powers Authority). No Fiscal Impact. RECOMMENDED COUNCIL ACTION: (1) Approve the Agreement; and /or; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The South Bay Cities Council of Governments was formed by a Joint Powers Agreement ( "JPA ") dated April 1, 1995 as a forum for the exchange of ideas and information among its member cities and to develop and implement sub - regional policies and plans and voluntarily and cooperatively to resolve differences among the member cities. Said JPA was amended in May 1, 1997 to establish a formal, elected position of Vice -Chair (Finance). The Members now desire to further amend the JPA to establish a mechanism by which the total voting membership for quorum and voting purposes would consist only of Members not on inactive status. ATTACHED SUPPORTING DOCUMENTS: Second Amended and Restated Joint Powers Agreement, "South Bay Cities Council of Governments" (a Joint Powers Authority). FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required Yes _ No X ORIGINATED: DATE: October 12, 2004 tf:4aiia O. Abreu, Executive Assistant REVIEWED BY: DATE: October 41, 2004 Joa:Council Agenda /101904 Staff Rpt- Approval of SBCCOG Amended Agmt.doc 048 6 SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT "SOUTH BAY CITIES COUNCIL OF GOVERNMENTS" (A JOINT POWERS AUTHORITY) This Second Amended and Restated Joint Powers Agreement ( "Second Amended and Restated Agreement "), which is dated for identification purposes September 23, 2004, is made and entered into by and between the public entities (collectively, "Members ") whose names are set forth on Exhibit A, pursuant to Section 6500 et seq. of the Government Code and other applicable law: WITNESSETH: The parties hereto do agree as follows: Section 1. Recitals. This Second Amended and Restated Agreement is made and entered into with respect to the following facts. a. In 1977, a group of cities, commonly known as the South Bay Cities, entered into that certain Joint Powers Agreement, Phase III (Implementation) South Bay Corridor (Transportation) Study in the County of Los Angeles (the "South Bay Corridor JPA "). The South Bay Corridor JPA has subsequently been amended and extended so that the current membership consists of the agencies whose names are set forth on Exhibit B. The current termination date of the South Bay Corridor JPA is June 30, 1998. b. Historically, the South Bay Cities also participated in an unincorporated association known as the South Bay Cities Association. The South Bay Cities Association played a valuable role in serving as a forum for the exchange of ideas and information among its member cities; however, the growing need for the South Bay Cities to develop and implement their own subregional policies and plans and voluntarily and cooperatively to resolve differences among themselves required a more representative and formal structure. C. The public interest required a joint powers agency to conduct studies and projects designed to improve and coordinate the common governmental responsibilities and services on an area -wide and subregional basis. The Members believed that the existing South Bay Corridor JPA as presently constituted was inadequate to satisfy these purposes and that they might cAdocuments and settingsJuhaa \local settings \temporary i$ternet fi1es \o1k4 \jpa amended 2004.doc 05/28/98 049 better be satisfied through the establishment of a joint powers agency of broader scope, to be known as a council of governments. d. The public interest required that such an agency explore areas of inter- governmental cooperation and coordination of government programs and provide recommendations and solutions to problems of common and general concern to its Members. e. The public interest required that an agency with the aforementioned goals not possess the authority to compel any of its Members to conduct any activities or implement any plans or strategies that the Member did not wish to undertake (except for the payment of dues). f Each Member is a governmental entity established by law with full powers of government in legislative, administrative, financial, and other related fields. g. Each Member, by and through its legislative body, determined that a subregional organization to assist in planning and voluntary coordination among the cities in the South Bay was required in furtherance of the public interest, necessity and convenience. h. Each Member, by and through its legislative body, independently determined that the public interest, convenience and necessity required creation of a joint powers authority to be known as the South Bay Cities Council of Governments. i. In the Spring of 1995, each Member, by and through its legislative body approved the execution of the joint powers agreement by and on behalf of each such Member. Following execution by 10 of the Eligible Public Entities, the South Bay Cities Council of Governments was formed effective as of April 1, 1995. A Notice of Joint Powers Agreement was filed with the California Secretary of State as of June 22, 1995, and assigned file number 1450. j. In 1997, the Members determined that it would be advantageous to establish a formal, elected position of Vice -Chair (Finance) and circulated a Second Amendment to Agreement Establishing the South Bay Cities Council of Governments (A Joint Powers Authority.) The Second Amendment was approved by 2/3 of the legislative bodies of the Members and became effective May 1, 1997. «\documents and settingsJuliaa \local settings\temporary i2ternet fi1es \o1k4 \jpa amended 2004.doc 05/28/98 J (i k. The Members now desire to further amend the joint powers agreement to establish a mechanism by which the total voting membership for quorum and voting purposes would consist only of Members not on inactive status. Section 2. Creation of Separate Legal Entity. A separate legal entity is created within the meaning of Section 6503.5 of the California Government Code; this entity shall exercise its powers in accordance with the provisions of this Second Amended and Restated Agreement and applicable law. Section 3. Name. The name of this separate legal entity shall be the South Bay Cities Council of Governments ( "Council'). Section 4. Purpose and Powers of the Council. a. Purpose of Council. The purpose of the Council is to provide a vehicle for the Members to engage voluntarily in regional and cooperative planning and coordination of government services and responsibilities, to assist the Members in the conduct of their affairs. It is the express intent of the members that the Council shall not possess the authority to compel any Member to conduct any activity or to implement any plan or strategy that the Member does not wish to undertake (except for the payment of dues). The goal and intent of the Council is one of voluntary cooperation among cities in the South Bay for the collective benefit of all. b. Common Powers. The Council shall have, and may exercise, the following powers: (1) Serve as an advocate in representing the Members of the South Bay Cities at the regional, state and federal levels on issues of importance to the South Bay Cities; (2) Serve as a forum for the review, consideration, study, development and recommendation of public policies and plans with subregional or regional significance; (3) Assemble information helpful in the consideration of problems peculiar to the Members; (4) Employ Member resources or presently- existing, single - purpose public /private groups to carry out its programs and projects; eMocuments and settings \juliaa \local settings temporary ii3tcmet files \olk4 \jpa amended 2004.doc _ 05/28/98 f 1 (5) Explore practical avenues for voluntary intergovernmental cooperation, coordination and action in the interest of local public welfare and improving the administration of governmental services; (6) Assist in coordinating subregional planning efforts and in resolving conflicts among the cities in the South Bay as they work toward achieving planning goals; (7) Build a consensus among the Members on the implementation of policies and programs for addressing subregional and regional issues; (8) Serve as a mechanism for obtaining regional, state, and federal grants to assist in financing the expenditures of the Council; (9) Make and enter into contracts, including contracts for the services of engineers, consultants, planners, attorneys and single purpose public /private groups; (10) Employ agents, officers and employees; (11) Apply for, receive and administer a grant or grants under any regional, state, or federal program; (12) Receive gifts, contributions and donations of property, funds, services and other forms of financial assistance from persons, firms, corporations and any governmental entity; (13) Lease, manage, maintain, and operate any buildings, works, or improvements; and (14) Delegate some or all of its powers to the Executive Director as provided below. C. Exercise of Powers. The Council shall, in addition, have all implied powers necessary to perform its functions. It shall exercise its powers only in a manner consistent with the provisions of applicable law, this Second Amended and Restated Agreement and the Bylaws. For the purposes of determining the restrictions to be imposed on the Council in its manner of exercising its powers pursuant to Government Code Section 6509, reference shall be made to, and the Council shall observe, the restrictions imposed upon the City of Lomita. a\documents and settings \juhaa \local settings \temporary iiltemet files \olk4 \jpa amended 2004.doc 05/28/98 J 5 Section 5. Creation of Governing Board and General Assembly. a. Creation of Governing Board. A Governing Board for the Council ( "Governing Board ") is created to conduct the affairs of the Council. The Governing Board shall be constituted as follows: (1) Designation of Governing Board Representatives. The legislative body or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the Members shall in writing designate one person as the Member's representative on the Governing Board ( "Governing Board Representative "). (2) Designation of Alternate Governing Board Representatives. The legislative body or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the Members shall designate one or more persons to serve as the Member's alternate representative on the Governing Board ( "Alternate Governing Board Representative "). (3) Eli ibili . No person shall be eligible to serve as a Governing Board Representative or Alternate Governing Board Representative unless that person is, at all times during the tenure of that person as a Governing Board Representative or Alternate Governing Board Representative, a member of the legislative body of one of the appointing Members. Should any person serving on the Governing Board fail to maintain the status required by this Section 5, that person's position on the Governing Board shall be deemed vacated as of the date such person ceases to qualify pursuant to the provisions of this Section 5, and the Member shall be entitled to appoint a qualified replacement. b. Creation of General Assembly. A General Assembly for the Council ( "General Assembly ") is created to discuss issues and make recommendations to the Governing Board. All elected officials of the legislative bodies of all Members shall be members of the General Assembly. The Chair of the Governing Board shall be the Chair of the General Assembly. A General Assembly may be called by the Chair of the Governing Board or by a majority of the Governing Board representatives. Section 6. Use of Public Funds and Property. The Council shall be empowered to utilize for its purposes, public and/or private funds, property and other c: \documents and settings\jutiaa \local settings\temporary ifitemet files \o1k4 \jpa amended 2004.doc 05/28/98 1J J 3 resources received from the Members and/or from other sources. Where applicable, the governing Board of the Council may permit one or more of the Members to provide in -kind services, including the use of property, in lieu of devoting cash to the funding of the Council's activities. Section 7. Functioning of Governing Board. a. Voting and Participation. Through its Governing Board Representative, each Member may cast only one vote for each issue before the Governing Board. An Alternate Governing Board Representative may vote in the proceedings of the Governing Board only in the absence of that Member's Governing Board Representative. A Governing Board Representative or Alternate Governing Board Representative seated on the Governing Board shall be entitled to participate and vote on matters pending before the Governing Board only if such person is physically present at the meeting of the Governing Board and if the Member which that Governing Board Representative or Alternate Governing Board Representative represents is not on inactive status (as defined in Section 21.b of this Second Amended and Restated Agreement). b. Proxy Voting. No absentee ballot or proxy shall be permitted. C. Quorum. A quorum of the Governing Board shall consist of not less than fifty percent (50 %) plus one (1) of its total voting membership (as defined in Section 21.b of this Second Amended and Restated Agreement). d. Committees. As needed, the Governing Board may create permanent or ad hoc advisory committees to give advice to the Governing Board on such matters as may be referred to such committees by the Governing Board. All committees shall have a stated purpose before they are formed. Standing committees shall remain in existence until they are dissolved by the Governing Board. Ad hoc committees shall be dissolved upon completion of their designated functions. Committees, unless otherwise provided by law, this Second Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, may be composed of representatives to the Governing Board and nonrepresentatives to the Governing Board. e. Actions. Actions taken by the Governing Board shall be by not less than fifty percent (50 %) plus one (1) of the voting representatives of the Governing Board which are present with a quorum in attendance, unless by a provision of applicable law, this Second Amended and Restated eMocuments and settings \juliaa \local settings \temporary i6ternet files \olk4 \jpa amended 2004.doc 05/28/98 _ �Jz Agreement, the Bylaws or by direction of the Governing Board, a higher number of votes is required to carry a particular motion. Section 8. Duties of the Governing Board. The Governing Board shall be deemed, for all purposes, the policy making body of the Council. All of the powers of the Council, except as may be expressly delegated to others pursuant to the provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, shall be exercised by and through the Governing Board. Section 9. Roberts Rules of Order. The substance of Roberts Rules of Order shall apply to proceedings of the Governing Board, except as may otherwise be provided by provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. Section 10. Meetings of Governing Board. The Governing Board shall, by means of the adoption of Bylaws, establish the dates and times of regular meetings of the Governing Board. The location of each such meeting shall be as directed by the Governing Board. Section 11. Election of Chair and Vice - Chairs. The Chair of the Governing Board shall conduct all meetings of the Governing Board and perform such other duties and functions as required of such person by provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. The I" Vice -Chair shall serve as Chair in the absence of the Chair and shall perform such duties as may be required by provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. The 2nd Vice -Chair shall serve as Chair in the absence of the Chair and the 1st Vice -Chair and shall perform such duties as may be required by provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. In addition, the 2nd Vice -Chair shall supervise the Treasurer in the performance of the duties assigned to him or her by Section 14 of the Second Amended and Restated Agreement. A Governing Board Representative shall be elected annually to the position of Chair of the Governing Board, a second Governing Board Representative shall be elected to the position of 1st Vice -Chair of the Governing Board and a third Governing Board Representative shall be elected to the position of 2nd Vice -Chair of the Governing Board, at the first regular meeting of the Governing Board held in June of each calendar year. The terms of c: \documents and settings \juliaa\local settings\temporary iffiemet files \olk4 \jpa amended 2004.doc 05/28/98 0 JJ office of the Chair, I" Vice -Chair and 2 "d Vice -Chair shall commence on July 1 and expire of the succeeding June 30. If there is a vacancy, for any reason, in the position of Chair, 151 Vice -Chair or 2 "d Vice-Chair, the Governing Board shall forthwith conduct an election and fill such vacancy for the unexpired term of such prior incumbent. Section 12. Executive Director. The Governing Board may appoint by a vote of fifty percent (50 %) plus one (1) of the total voting membership a qualified person to be Executive Director, on any basis it desires including, but not limited to, a contract or employee basis. The Executive Director shall be neither a Governing Board Representative, nor an Alternate Governing Board Representative, nor an elected official of any Eligible Public Entity (as defined in Section 21(c) of this Second Amended and Restated Agreement). The Executive Director shall be the chief administrative officer of the Council. The Executive Director shall receive such compensation as may be fixed by the Governing Board. The Executive Director shall serve at the pleasure of the Governing Board and may be relieved from such position at any time, without cause, by a vote of fifty percent (50 %) plus one (1) of the total voting membership of the Governing Board taken at a regular, adjourned regular or special meeting of the Governing Board. The Executive Director shall perform such duties as may be imposed upon that person by the provisions of applicable law, this Second Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board. Section 13. Designation of Treasurer and Auditor. The Governing Board shall, in accordance with applicable law, designate a qualified person to act as the Treasurer of the Council. . The compensation, if any, of a person or persons holding the office of Treasurer shall be set by the Governing Board. Section 14. Duties of Treasurer and Auditor. The person holding the position of Treasurer of the Council shall have charge of the depositing and custody of all funds held by the Council. The Treasurer shall perform such other duties as may be imposed by provisions of applicable law, including those duties described in Section 6505.5 of the Government Code, and such duties as may be required by the Governing Board. The Governing Board may engage a qualified person to assist the Treasurer in the performance of his or her duties.. cAdocuments and settings\juliaa \local settings \temporary iStemet fi1es \o1k4 \jpa amended 2004.doc 05/28/98,. J Section 15. Designation of Other Officers and Employees. The Governing Board may appoint or employ such other officers or employees as it deems appropriate and necessary to conduct the affairs of the Council. Section 16. Obligations of Council. The debts, liabilities and obligations of the Council shall be the debts, liabilities or obligations of the Council alone. No Member of the Council shall be responsible, directly or indirectly, for any obligation, debt or liability of the Council, whatsoever. Section 17. Control and Investment of Council Funds. The Governing Board shall adopt a policy for the control and investment of its funds and shall require strict compliance with such policy. The policy shall comply, in all respects, with all provisions of applicable law. Section 18. Implementation Agreements. When authorized by the Governing Board, affected Members may execute an Implementation Agreement for the purpose of authorizing the Council to implement, manage and administer area -wide and regional programs in the interest of the local public welfare. The costs incurred by the Council in implementing a program, including indirect costs, shall be assessed only to those Members who are parties to that Implementation Agreement. Section 19. Term. The Council created pursuant to this Second Amended and Restated Agreement shall continue in existence until such time as this Second Amended and Restated Agreement is terminated. This Second Amended and Restated Agreement may not be terminated except by an affirmative vote of not less than fifty percent (50 %) plus one (1) of the then total voting membership of the Governing Board. Section 20. Application of Laws to Council Functions. The Council shall comply with all applicable laws in the conduct of its affairs, including, but not limited to, the Ralph M. Brown Act. (Section 54950 et seq., of the Government Code.) Section 21. Members. a. Withdrawal. A member may withdraw from the Council by filing its written notice of withdrawal with the C)tair of the Governing Board 60 days before the actual withdrawal. Such a withdrawal shall be effective at 12:00 o'clock a.m. on the last day of that 60 -day period. The withdrawal of a Member shall not in any way discharge, impair or modify the voluntarily - assumed obligations of the withdrawn Member in existence as of the effective date of its withdrawal. Withdrawal of a Member shall not affect c: \documents and settings \ju1iaa\1oca1 settings\temporary i@ternet files \olk4 \jpa amended 2004.doc 05/28/98 0 5 1 the remaining Members. A withdrawn Member shall not be entitled to the return of any funds or other assets belonging to the Council, until the effective date of termination of this Second Amended and Restated Agreement, except that a withdrawn Member shall be entitled to the balance of the annual dues paid for the year by that Member which were intended for the remaining part of that year. Withdrawal from any Implementation Agreement shall not be deemed withdrawal from the Council. b. Total Voting Membership /Inactive Status. The total voting membership shall consist of all Members, except those that have withdrawn or are on Inactive Status. A Member will be placed on Inactive Status if either of the following events occurs: (1) Non - Payment of Dues. If a Member fails to pay dues within three months of the annual dues assessment as required under Section 23 of this Second Amended and Restated Agreement and the Bylaws, and after a 30 -day written notice is provided to that Member, the Member shall be deemed to be suspended from this Second Amended and Restated Agreement and the Council. When a Member is suspended, no representative of that Member shall participate or vote on the Governing Board. Such a Member shall be readmitted only upon the payment of all dues then owed by the Member, including dues incurred prior to the suspension and during the suspension. (2) Failure to Attend Meetings. If a Member is not represented by its Governing Board Representative or Alternate Governing Board Representative for three consecutive regular meetings of the Governing Board, that Member will be placed on Inactive Status until such time as its Governing Board Representative or Alternate Governing Board Representative next attends a regular meeting of the Governing Board. C. Admitting Eligible Public Entities. Eligible public entities whose names are set forth on Exhibit C to this Second Amended and Restated Agreement ( "Eligible Public Entities ") shall be admitted to the Council by 1) adopting this Second Amended and Restated Agreement by a majority vote of the legislative body of the Eligible Public Entity and 2) properly signing this Second Amended and Restated Agreement. An Eligible Public Entity may be admitted regardless of whether it adopted and signed this Second Amended and Restated Agreement before or after the Effective Date (as defined in Section 28 of this Second Amended and Restated Agreement). c: \documents and settings \juliaa \local settings \temporary iAlkmet fi1es \o1k4 \jpa amended 2004.doc 05/28/98 0561- No vote of the Governing Board shall be required to admit an Eligible Public Entity. d. Admitting Additional Members. Additional Members who are not Eligible Public Entities may be admitted to the Council upon an affirmative vote of not less than fifty percent (50 %) plus one (1) of the total voting membership of the Governing Board provided that such a proposed new Member is a city whose jurisdiction, or part thereof, lies immediately adjacent to one or more of the Eligible Public Entities. Admission shall be subject to such terms and conditions as the Governing Board may deem appropriate. Section 22. Non- Interference with Function of Members. The Governing Board shall not take any action that constitutes an interference with the exercise of lawful powers by a Member of the Council. Section 23. Limitation of Liability. All agreements entered into by the Council shall contain a limitation of liability provision, providing that, except as voluntarily assumed by a particular Member, Members shall not be liable to employees, contractors and other third parties. Section 24. Dues of members. The Members of the Council shall be responsible for the payment to the Council, annually, of dues in the amounts periodically budgeted by the Governing Board, as and for the operating costs of the Council ( "Dues "), as provided in the Bylaws. Section 25. Disposition of Assets. Upon termination of this Second Amended and Restated Agreement, after the payment of all obligations of the Council, any assets remaining shall be distributed to the Members in proportion to the then obligation of those Members' obligation to participate in the funding of the Council. Section 26. Amendment. This Second Amended and Restated Agreement may be amended at any time with the consent of two- thirds (2/3) of all of the legislative bodies of the Members. Section 27. Incorporation by Reference. Each Exhibit to this Second Amended and Restated Agreement is incorporated into the agreement by this reference, as though it were fully set forth in the body of the agreement. Section 28. Effective Date. The effective date ( "Effective Date ") of this Second Amended and Restated Agreement shall be the first day of the first month cAdocuments and settings \iuliaa \local settings temporary liternet fi1es \o1k4 \jpa amended 2004.doc 05/28/98 05 following the date on which two- thirds (2/3) of the legislative bodies of the Members adopt and sign this Second Amended and Restated Agreement. That the Members of this Second Amended and Restated Agreement have caused this agreement to be executed on their behalf, respectively, as follows: c: \documents and settings \juliaa \local settings\temporary Nemet files \olk4 \jpa amended 2004.doc 05/28/98 (16 0 The City of Carson hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Carson Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings\juliaa \local settings\temporary "emet files \olk4 \jpa amended 2004.doc 05/28/98 061 The City of Gardena hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Gardena Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c \documents and settings\juliaa\local settings\temporary ilrlemet files \olk4 \jpa amended 2004.doc 05/28/98 06'' The City of El Segundo hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of El Segundo Date: ATTEST: City Clerk APPROVED AS TO FORM: c: \documents and settings \juliaa\Iocal settings\temporary ldernet files \olk4 \jpa amended 2004.doc 05/28/98 !' r1 b .) The City of Hawthorne hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Hawthorne Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c: \documents and settings \juliaa \local settings \temporary "emet files \0lk4 \jpa amended 2004.doc 05/28/98 (1 b t The City of Hermosa Beach hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Hermosa Beach Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings \juliaa \local settings\temporary Nemet files \olk4 \jpa amended 2004.doc r`' 05/28/98 V The City of Inglewood hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Inglewood Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings\juliaa\local settings\temporary Hemet files \olk4 \jpa amended 2004.doc 05/28/98 ll The City of Lawndale hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Lawndale Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings\juliaa\local settings \temporary Nemet files \olk4 \jpa amended 2004.doc 05/28/98 06"1' The City of Lomita hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Lomita Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c: \documents and settings\juliaa\local settings \temporary R*met files \olk4 \jpa amended 2004.doc ,l C 05/28/98 V O The City of Los Angeles hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Los Angeles Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings \juhaa \local settings \temporary Ilemet files \olk4 \jpa amended 2004.doc 05/28/98 061t ) The City of Manhattan Beach hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Manhattan Beach Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c: \documents and settings\juliaa \local settings \temporary Nemet files \olk4 \jpa amended 2004.doc 05/28/98 070 The City of Palos Verdes Estates hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Palos Verdes Estates Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings\juliaa \local settings \temporary Nemet files \olk4 \jpa amended 2004.doc i 05/28/98 1 The City of Rolling Hills hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Rolling Hills Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings \juliaa \local settings \temporary Nemet files \olk4 \jpa amended 2004.doc 05/28/98 072 The City of Rolling Hills Estates hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Rolling Hills Estates Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings \juliaa \local settings \temporary Hemet files \olk4 \jpa amended 2004.doc 05/28/98 073 The City of Rancho Palos Verdes hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Rancho Palos Verdes Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c:\documents and settings \juliaa \local settings \temporary i?bernet files \o1k4 \jpa amended 2004.doc 05/28/98 074 The City of Redondo Beach hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Redondo Beach Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney cAdocuments and settings \juliaa \local settings\temporary 24emet files \olk4 \jpa amended 2004.doc (, 05/28/98 V The City of Torrance hereby approves the Joint Powers Agreement adopted by the South Bay Cities Council of Governments at the September 23, 2004 Board Meeting. Mayor, City of Torrance Date: ATTEST: City Clerk APPROVED AS TO FORM: City Attorney c:\documents and settings\juliaa \local settings\temporary Hemet files \olk4 \jpa amended 2004.doc 05/28/98 076 EXHIBIT A [List of Member Agencies] Carson E1Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (15th Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance c: \documents and settingsJuliaa \local settings\temporary ZBemet fi1es \o1k4 \jpa amended 2004.doc O 05/28/98 EXHIBIT B [List of Member Agencies in South Bay Corridor JPA] Carson City of Los Angeles El Segundo Manhattan Beach Gardena Palos Verdes Estates Hawthorne Rancho Palos Verdes Hermosa Beach Redondo Beach Inglewood Rolling Hills Lawndale Rolling Hills Estates Lomita Torrance cAdocuments and settingsJuhaa \local settings temporary 59ernet fi1es \o1k4 \jpa amended 2004.doc 05/28/98 `7 g EXHIBIT C [List of Eligible Public Entities] Carson E1 Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (15th Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance County of Los Angeles cAdocuments and settings \juliaaVocal settings\ temporary Hemet files \olk4 \jpa amended 2004.doc 05/28/98 079 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve a one- time reimbursement to Flo- Systems, Inc. for the installation of an automatic transfer switch at one sewer pump station and for modifications to the City's portable generators so that they can connect to and power the sewer pump stations during an emergency (Fiscal Impact = $17,816 FY 2003/2004) RECOMMENDED COUNCIL ACTION: (1) Authorize a one time reimbursement to Flo- Systems, Inc., in the amount of $17,816.00; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION On August 6, 2002, the City Council awarded a contract to Flo- Systems to provide modifications to four sewer pump stations which were necessary for the stations to be operated by the City's portable generators. However after making these modifications it was realized that the portable generators did not contain the equipment necessary to connect to the stations. The former Utilities Manager contacted Flo- Systems in June of 2003 and gave them verbal authorization to supply the additional parts and services. However, no formal action was taken to amend the original contract or create a new purchase order for the additional work. As a result, the City has not compensated Flo- Systems, Inc. for necessary work performed on the City's pump stations and emergency generators. (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: $1,415,000.00 Amount Requested: $17,816.00 Account Number: 001 - 400 - 4301 -6206 Project Phase: Completion Appropriation Required: No ��C_ Assistant DATE: October 12, 2004 DATE: Ma renn, City Manager 7 Background and Discussion (con't): The services provided included the installation of a manual transfer switch at Sewer Pump Station 9 (Kansas and El Segundo). In addition, modifications were made to the City's portable generators including the upgrading of generator receptacles from 100 amp to 200 amp, installing portable power cords with the appropriate plugs to adapt to the receptacles, and installing breakers with receptacles on each generator to provide single phase power when necessary. is EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept the real property deed of 750 South Douglas Street from Kenneth Eugene Hill and Helen Marie Hill in connection with the Douglas Street Gap Closure Project — (Estimated cost $405,400). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to accept the deed on behalf of the City and to make payment of $405,400 to Metalore Company; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The construction of the Douglas Street Project requires acquiring 1,427 square feet of land and 2,111 square feet of temporary construction easements from Metalore Company located at 750 South Douglas Street abutting the project site. The Los Angeles County Department of Public Works, which is the right -of -way acquisition agent for the project, has appraised a value of $63,700 for the land and easements, plus $341,700 compensation for the loss of one of the two driveways serving the property for a total compensation of $405,400 to Metalore Company. Metalore Company has executed the enclosed deed for acceptance by the City. ATTACHED SUPPORTING DOCUMENTS: 1. Deed from Metalore Company. 2. Project location map. FISCAL IMPACT: Capital Improvement Program: $4,700,000 Amount Requested: $ 405,400 Account Number: 301 - 400 - 8203 -8949 Project Phase: Right -of -way acquisition Appropriation Required: No ORIGINATED I? :YE DATE: October 11, DATE: /o/ 10 -7404 Accept the Real Property Dead from Metalore 8 Company in Connection with the Douglas Street Project 082 RECORDING REQUESTED BY AND MAIL TO: City of El Segundo 350 East Main Street El Segundo, CA 90245 -3895 THIS DOCUMENT IS EXEMPT FROM DOCUMENTARY TRANSFER TAX PURSUANT TO SECTION 11922 OF THE REVENUE & TAXATION CODE THIS DOCUMENT IS EXEMPT FROM RECORDING FEES PURSUANT TO SECTION 27383 OF THE GOVERNMENT CODE DEED ue Assessor's Identification Number: 4138- 011 -019 (Portion) For a valuable consideration, receipt of which is hereby acknowledged, KENNETH EUGENE HILL and HELEN MARIE HILL, Co- Trustees of the Kenneth Eugene Hill and Helen Marie Hill 1988 Revocable Intervivos Trust, do hereby grant to the CITY OF EL SEGUNDO, a municipal corporation, hereinafter referred to as "Grantee ", all that real property in the City of El Segundo, County of Los Angeles, State of California, described as Parcel 2 -7R in Exhibit "A" attached hereto and by this reference made a part hereof. Together with temporary construction easements in, on, over, and across the real property in the City of El Segundo, County of Los Angeles, State of California, described as Parcels 2 -7T and 2 -7T.1 in said Exhibit "A" . Together with the further right to enter upon, to pass and repass over and along said easements and rights of way and to deposit tools, implements, and other materials by said Grantee, its officers, agents, and employees, and by persons under contract with it and their employees, whenever and wherever necessary for the purposes above set forth. Said temporary construction easements shall cease and terminate thirty (30) days after the acceptance, by the Governing Body in Authority, of the construction for the improvement of Douglas Street. Dated File with: DOUGLAS STREET (2) Gap Closure /Grade Separation Parcel 2 -7R Includes Parcels 2 -7T and 2 -7T.1 I.M. 069 -157 S.D. 4 0G:ib/P9 /conf: /dd M02D6854 NNE H EUGENE o- Trustee HELEN MARIE HILL, Co- Trustee 083 CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the deed or grant herein, dated from Kenneth Eugene Hill and Helen Marie Hill, Co- Trustees of the Kenneth Eugene Hill and Helen Marie Hill 1988 Revocable Intervivos Trust, to the City of El Segundo, a municipal corporation, is hereby accepted pursuant to authority conferred by Resolution No. of the City Council of the City of El Segundo, adopted and the grantee consents to the recordation thereof by its duly authorized officer. Dated an 084 File with: DOUGLAS STREET (2) Gap Closure /Grade Separation A.P.N. 4138- 011 -019 T.G. 732 (J3) I.M. 069 -157 Fourth District M02D6854 LEGAL DESCRIPTION PARCEL NO. 2 -7R: That portion of the southeast quarter of Section 18, Township 3 South, Range 14 West, as shown on map of the Subdivision of the part of the Sausal Redondo Rancho filed in Case No. 11629 of the Superior Court of the State of California for the County of Los Angeles, a copy of said map being filed as Clerk's Filed Map No. 218 in the office of the Director of the Department of Public Works of said county, within the following described boundaries: Beginning at the northerly terminus of that certain course having a bearing and distance of South 0 000'04" East 1102.49 feet in the easterly boundary of Douglas Street, as described in deed to the City of El Segundo, recorded on July 6, 1965, as Document No. 2930, in Book D2966, page 354, of Official Records, in the office of the Recorder of said county, said northerly terminus also being a point in the southwesterly boundary of that certain parcel of land described as PARCEL D -1 in deed to Los Angeles County Transportation Commission, recorded on February 1, 1991, as Instrument No. 91- 155546, of said Official Records; thence South 47 029'18" East, along said southwesterly boundary, a distance of 13.59 feet; thence South 0 003'52" East 128.22 feet; thence South 89 056'08" West 6.50 feet; thence South 0 003'52" East 24.52 feet; thence South 89 056'08" West 3.66 feet to said easterly boundary; thence northerly, along said easterly boundary, to the point of beginning. Containing: 1427+ square feet. To be known as DOUGLAS STREET. PARCEL NO. 2 -7T: That portion of the southeast quarter of the above mentioned Section 18 within the following described boundaries: Beginning at the northerly terminus of that course having a bearing and distance of South EXHIBIT A Page f of 2 081) 0 °03'52" East 128.22 feet in the generally easterly boundary of the above described PARCEL NO. 2 -7R; thence South 47 029'18" East, along the above mentioned southwesterly boundary, a distance of 32.11 feet; thence South 42 030'42" West 18.74 feet; thence North 47 029'18" West 10.85 feet to a line parallel with and 3 feet easterly, measured at right angles, from said course having a bearing and distance of South 0 003'52" East 128.22 feet; thence South 0 003'52" East, along said parallel line, a distance of 103.01 feet; thence South 89 056'08" West 6.50 feet; thence South 0 003'52" East 24.52 feet; thence South 89 °56'08" West 4.39 feet; thence North 0 003'52" West 3.00 feet to the most southerly line of said PARCEL NO. 2 -7R; thence easterly, along said most southerly line, and continuing in a generally northerly direction, along said generally easterly boundary, and following the same in all its various courses, to the point of beginning. Containing: 851± square feet. PARCEL 2 -7T.1: That portion of the southeast quarter of the above mentioned Section 18 within a strip of land 20 feet wide, the northeasterly sideline of said strip being described as follows: Beginning at the most northerly comer of Parcel 2, as shown on map filed in Book 208, pages 60 and 61, of Parcel Maps, in the office of said recorder, said northerly corner also being a point in the above mentioned southwesterly boundary; thence northwesterly, along said southwesterly boundary, a distance of 63.00 feet. Containing: 1260± square feet. APPROVED AS TO DESCRIPTION ounc 3 , 2co3 COUNTY OF LOS ANGELES B� G CADAS7RAL ENGINEER II Mapping and Property Management Division EXHIBIT_ A Page 2 of 2 086 AGREEMENT TO CONVEY AND CLAIM FOR PAYMENT PROJECT NAME: DOUGLAS STREET GRADE SEPARATION & GAP CLOSURE PARCELS: 2- 7R.2 -7T 2 -7T.1 PCA NO.: M02D6854 FOR A VALUABLE CONSIDERATION, the undersigned hereby agrees to grant to the CITY OF EL SEGUNGO the interest in real property described as: (FOR INTEREST TO BE GRANTED AND LEGAL DESCRIPTION, SEE ATTACHED DOCUMENT) It is further understood and agreed that if claims are submitted by legal lienholders, said CITY is hereby authorized to honor such claims and deduct the amount thereof from the amount to be paid hereunder to the property owner. Said CITY is further authorized to enter such claims on this agreement subsequent to execution by property owner. Property owner will be notified of such claims prior to payment. The undersigned owners hereby claim and agree to accept the sum of $405,400 as just compensation for the conveyance of the above - described REAL PROPERTY and TEMPORARY CONSTRUCTION EASEMENTS. Said sum includes compensation for any and all damages occurring to the remainder of grantor's property by reason of its severance from the property conveyed. The above sum shall be paid within 45 days from the date clear title is vested in said CITY. ICe] Kenneth Hill and Helen Hill Telephone: 750 South Douglas Street (Required) El Segundo, CA 90245 IN THE SUM OF FOUR HUNDRED FIVE THOUSAND, FOUR HUNDRED AND NO /100 DOLLARS ....... ($405,400) City of El Segundo c/o Mary Strenn, City Manager 350 Main Street El Segundo, CA.90245 -3895 i J f Date: 3U ` Si ned(1) Social Security Number OR (2)�P� Taxpayer Identification Number (Required) FLU:psr\PZIAGMT TO CONVEY DOUGLAS Address: UO! SEP -27 -2004 13:23 METRLORE P.04/05 PERMIT TO ENTER FOR TEMPORARY CONSTRUCTION PURPOSES DOUGLAS STREET GRADE SEPARATION AND GAP CLOSURE PROJECT ASSESSOR IDENTIFICATION 11 -019 PARCELS P2 7P AND 2.713.2 The undersigned owners) hereby grant(s) permission to the City of El Segd nto its agents, employees and/or contractors to enter upon our property locate 750 South Douglas Street, EI Segundo, as shown on the attached map, for the purpose of reconstructing the driveway, constructing electrical facilities, and removing an awning in connection with the subject project. This permission is being granted in consideration of the construction of the and and will bed done at o, direct cos of or to the undersigned property, owners. The City agrees to indemnify and save harmiess the which the undersigned riders g ed may be claims and all liability or damage to property subjected arising out of the exercise by said Department, its agents, employees, or contractors of any of the rights granted to it by this instrument. Contractor shall coordinate all temporary construction activities upon the subject property through Metalore at least 5 business days before the commencement of such activities, in order to accommodate the access needs of their business and to minimize any temporary inconvenience. Kenneth Eugene Hill and Helen Marie Hill Co-trustees of the Kenneth Eugene Hill and Helen Marie Hill 1988 Revocable Intervivos Trust. 7 By: "s tee Date: i 3d�O U �o Trustee Date: FLU:Wp2AFLu PERMIT TO ENTER _ Y i h WW ,n I Y VIS e 9 f _� •. � }c IL `eS ARIT u ... ', ..J p L.r e 09 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the authorization of a license agreement for the encroachment of a fagade improvement located at 327 Main Street. RECOMMENDED COUNCIL ACTION: 1) Approve License Agreement as to form approved by the City Attorney; and /or 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The existing building located at 327 Main Street will be undergoing a remodel that includes an exterior fagade improvement. Beginning at nine feet (9') above the sidewalk, the new fagade will encroach 12" into the public right -of -way. Title 9 -2 -1 of the El Segundo Municipal Code requires authorization before any structure can permanently encroach into the public right -of- way. The encroachment will not impact the sidewalks day -to -day use. Staff recommends approval of the license agreement. ATTACHED SUPPORTING DOCUMENTS: 1. Site plan. 2. Front elevation. 3. Section "A ". FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: DATE: October 11, 2004 Seimone �)drjig, Acting City Engineer REVIEWED BY: Mary Strenn, City Manager DATE: /% 10 -19 -04 License Agreement for Encroachment l , of a Fa{ade Improvement at 327 Main Street 091 MAIN STREET N YpI , V V � �x I WsyyWs a r c :e 1A01 N P N ALLEY �b m� � r i g g g 8 X94 '!� > > M �urteN,wTiMneo.,sne.ir eac GUY 6A5RIELE MAN 9T. EL 7E'S.INW, GA uV[ _— — •_• X94 o;l W Z y��a on yi N f1 �p U �X �A 1ry�P� P A 0 rn 11 CIO ZPz P� Oy1� TpQk, yl Ni �I 1 i; Pt S 3P Y W y 8 ST 2 I" D + + G dAT M9T GABRIF P1 O R F O ca WE IIEIMIYd O � // // / L �^ y Z � F 2 6 g + l r f;' �C o A� '1 3 oaans ,*a P W y 8 ST 2 I" D 093 > " M G dAT M9T GABRIF P1 O R F WE IIEIMIYd 093 C r C N( W , Y' ' S 4 >_ Vag , `s .�.Yy �� ws �JIELL/idPNT IMrIIOVHM@fT WR GUY GABRI 931 MAN 9T. EL °..fbUSd,U nq �.a_ 094 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: October 19, 2004 AGENDA HEADING: Consent Agenda Consideration and possible action to approve Tract Map No. 54134 for a condominium project at 1225 East Grand Avenue. RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Tract Map No. 54134; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Tract Map No. 54134 is a sub - division to construct a nine (9) unit artist loft condominium project. The environmental assessment on this project was approved by the City Planning Commission on June 26, 2003. The tract map is ready for approval by the City Council. After approval, the map will be recorded in the County Recorder's Office. ATTACHED SUPPORTING DOCUMENTS: Location map. FISCAL IMPACT: None. Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY: Seimone ,� REVIEWED BY: DATE: October 12, 2004 DATE: 10 -19 -04 Approve Tract Map No. 5134 at 1225 East Grand Avenue ,_j,9 5 10 t N U O n N 1I I An 1 Nnn oo n n S 3u 1 3n 0 NV n Sol n n . .A3A1 A! 3N 0 OH1MVH A 0 Alto W 0 > 2 04113 NVS a W 0 a a Ih rl i J U N NOUIM XY�Y Z V a W 0 z a ti r a s Z Y03nlne 3s � / XYO Nl3 LL O 3NIY 10X16. y YI11LX10� f NlW U 311YY OINYd I 13Y0Y1 LY A3NYnOL OY 3YJYYlB 0 0 Z CD LLB (n O J W CL a LL. 20 r F- v t/ M r_ L u 2 W LL EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance of $63,142.94 in grant funding from the U.S. Department of Homeland Security, Office of Domestic Preparedness (ODP), under the State Homeland Security Grant Program ( SHSGP) for the Fiscal Year2004 Federal Budget Year (FY2004) for Emergency Operation Center (EOC) equipment, interoperable communications equipment for law enforcement patrol and anti - terrorism investigator vehicles, and traffic barriers for Public Works personnel. Fiscal Impact: $63,150 RECOMMENDED COUNCIL ACTION: 1) Authorize the acceptance of $63,142.94 in grant funds from the FY2004 SHSGP grant program; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On April 21, 2004 the City of El Segundo submitted grant proposals to cover first response needs for equipment essential to firefighting and hazardous materials response, law enforcement and anti - terrorism, and emergency management operations. The proposal included equipment for potential response to weapons of mass destruction, interoperable communications, EOC equipment, and detection and analysis equipment for chemical, biological, radiological, and nuclear events. The City of El Segundo established specific anti - terrorism goals and objectives, and also established priorities specifically for the acquisition of essential equipment and training. The items requested in the proposal reflected priorities which have been reviewed by the City Manager. Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: None $63,150 001 - 300 - 0000 -3735 (Grant Revenue) 001 - 400 - 3255 -8104 (Grant Expenditure) N/A X Yes _ No ORIGINATED: DATE: 10112/04 rtcviovvcU tor: DATE: Mary S Vn, City Manager f 097 11 BACKGROUND & DISCUSSION (continued): On June 1, 2004, the City of El Segundo was advised it had been awarded funding from the State Homeland Security Grant Program under the following categories: Law Enforcement Terrorism Prevention Program (LETPP) Detective /Investigators UHF Mobile Vehicle Radios - $13,999.97 El Segundo Police Department Patrol Vehicle Mobile and Portable Radio Systems - $21,091.97 El Segundo Emergency Management Program (EM) • EOC Equipment — replacement of data, voice, and media systems - $6,851 • EOC Equipment — tables with electrical, voice, and data systems - $19,700 • Future replacement costs El Segundo Public Works Traffic and Crowd Control devices (barriers, signs, etc.) - $1,500 $63,142.94 Total The equipment awarded will improve capability and response to chemical, biological and other hazards at emergency incidents and is a continuation of the terrorism grant funding being sought for the past 2 years under the DHS terrorism readiness programs. In accordance with the City Council Policy regarding grant submissions: 1. The Federal Department of Homeland Security, under the Office for Domestic Preparedness (ODP), administers the grant programs. 2. The total amount being requested is: $63,142.94 3. Matching Funds Cost -Share — n/a 4. Source of Matching Funds Cost Share: n/a 5. The grant does not provide up front funding. Municipalities encumber the approved funds and are reimbursed by the State of California in approximately 60 days. 6. Conditions required under this grant: a. Establish that an Equal Employment Opportunity Plan (EEOP) be in place prior to spending grant funding beyond $25,000.00 in any single year. b. All equipment purchased under the grant funding, if awarded, is required to be maintained and replaced under the city's capital equipment replacement standards. c. The City of El Segundo must maintain an inventory system for all items purchased under the Homeland Security grant programs. The Police Department has identified funding for the future replacement of the UHF Mobile and Portable radios /equipment purchased under the grant. For the EOC equipment, staff recommends funding these items on the city's Equipment Replacement Schedule over a seven year period, with a zero contribution until the economic situation improves. The Public Works items do not qualify as capital equipment and would be purchased in future years through their operational budget. 098 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding acceptance of $21,600 in additional grant funding from the Urban Area Security Initiative (UASI) Grant Program for the Federal Fiscal Year 2004 (FY2004) and authorization for the City Manager to sign the UASI Memorandums of Understanding with the City of Los Angeles for the 2003 Part II and 2004 UASI grants, in order to purchase terrorism response related equipment. Fiscal Impact: $21,600 RECOMMENDED COUNCIL ACTION: 1) Accept an additional $21,600 grant allocation from the UASI FY2004 Grant Program; 2) Authorize the City Manager and /or designee to sign the 2003 Part 11 and 2004 UASI agreements subject to approval as to form by the El Segundo City Attorney; 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Under the FY2004 UASI program, the City of Los Angeles was awarded $28.8 million dollars. The City of Los Angeles is designated as a 'bore city" under the grant, and a region was established that included 16 jurisdictions (including the City of El Segundo) who share a contiguous border with the City of Los Angeles. An Approval Authority was created to review and rate various projects meeting threat and vulnerability criteria. The City of Los Angeles awarded the City of El Segundo $613,933 in May of this year to purchase equipment under three priority projects serving the Los Angeles urban area. The City of Los Angeles later awarded an additional $21,600 primarily for Public Warning Systems and EOC Infrastructure. The distribution of the total grant award is as follows: 1. Medium Level Urban Search and Rescue Vehicle —(Fire) $370,215 2. Training related to the equipment awarded in the grant (Fire) $2,165 3. Interoperable Communications Equipment (Police) $119,485 4. Public Warning Systems and EOC Infrastructure — (Public Works, Fire) $143,668 Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required $613,950 $21,600 001- 300 - 0000- 3735(Revenue) 001- 400 - 3255- 8104(Expenditure) N/A X Yes No ORIGINATED: DATE: 10112/04 Norman Anaelo. Are Chief Mary 8tr6nn, City Manager /Y 12 • S BACKGROUND & DISCUSSION (continued): Each UASI city must enter into an agreement with the City of Los Angeles to ensure that the purchases made are accountable to the various statutes, rules, regulations, policies, and at the local, state, and federal levels. A copy of the agreement is available for further review in the City Clerk's office. The UASI grant is provided on a 100% federal share formula. The federal government provides all funding to the City of Los Angeles, and approved costs and expenditures are then reimbursed to El Segundo through the City of Los Angeles. The equipment being sought would extend protection for response to chemical, biological and other hazards at emergency incidents and is a continuation of the terrorism grant funding being sought for the past 2 years under the DHS terrorism readiness programs. The Fire Department will work with the Police Department and Public Works to coordinate purchases under the grant, and return to council for approval of purchases over $10,000. These purchases will include: 1. Police Department (PD) $119,485 — for interoperable mobile communications equipment for 18 patrol vehicles ($80,000); a dual head mobile data terminal for the PD command vehicle($19,485) and a command console for PD command vehicle ($20,000). 2. Public Works and Fire Department $143,668 — for EOC enhancements package ($13,612); external Public Alert Systems (amber beacons and warning devices $67,656); programmable message boards for evacuations and traffic diversion ($54,400), and staff notification /recall system ($8,000). The Fire Department will provide a recommendation for purchase of the New Medium Urban Search and Rescue (USAR) Vehicle and associated Apparatus /Equipment at a future Council meeting. Conditions required under this grant: All equipment purchased under the grant funding is required to be maintained and replaced under the city's capital equipment replacement standards. The City of El Segundo must maintain an inventory system for all items purchased under the Homeland Security grant programs. 100 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: October 19, 2004 AGENDA HEADING: Consent Consideration and possible action regarding approval of a three -month contract extension for the City's contract with U.S. Landscape through December 31, 2004. No fiscal impact. RECOMMENDED COUNCIL ACTION: Authorize the City Manager to execute an extension of U.S. Landscape contract through December 31, 2004 in a form as approved by the City Attorney. 2. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: U.S. Landscape is the landscape maintenance provider for the City facilities and public way areas. Over the years the contract has gone through several amendments, areas were added, specifications were revised, and there has been a recent change of ownership. When staff began preparing an RFP for this contract it became apparent that the process would take longer than originally anticipated. The requested extension will afford staff the time necessary to write an RFP that meets the City's current needs. The item will be brought back to the City Council for consideration following the RFP and bid process. Staff anticipates the process to be complete by the end of November 2004. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: $284,000 Account Number: 001 - 400 -5102 -6206 Project Phase: Appropriation Required: _Yes X No ORIGINATED: /0 - 7- O q Stacia Mancini, Recreation and Parks Director REVIEWED BY: - DATE: //y 101 13 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding the waiver of fees for city services associated with El Segundo High School's annual Homecoming Parade on October 29, 2004. Fiscal Impact: $620.25. RECOMMENDED COUNCIL ACTION: 1) Review request to waive fees for city services associated with the El Segundo High School's annual Homecoming Parade. take other action on related to this item. & DISCUSSION: Staff is aware of the previous request by the City Council regarding the development of a formal policy regarding fee waivers. Because of the timing of this event, staff was required to bring this issue to the Council prior to the completion of that policy. The policy will be brought to the Council for consideration in December. Due to the broader policy concerns stated by the Council at the last meeting, staff is not making a recommendation on this issue. It has been past practice of the City, however, to waive the nominal fees related to this event. The Annual Homecoming Parade has been a long standing tradition for students of the High School. The parade begins in the Joslyn Center parking lot and runs from Eucalyptus to Grand, to Main St., to Oak, to Sheldon, to Mariposa to Arena then into the back of the High School. The parade starts at 5:00 p.m. and there will be approximately 150 people involved in the parade. The parade is completed within the hour. Services provided by the city will include traffic assistance from the Police Department at a cost of $420.25 and barricades and posting from the Public Works department at a cost of $200. This event request is concurrent with past needs for using city services. The Recreation and Parks Director has the authority to issue the permit for the event, but the fee waiver request must be approved by City Council. ATTACHED SUPPORTING DOCUMENTS: Letter of Request from ESHS Activity Director, Tim Harrison FISCAL IMPACT: $620.25 Operating Budget: 001 - 400 - 4202 -4101 /001 -400- 3104 -4103 Amount Requested: $620.25 Account Number: 001- 400 - 4202 -4101 @ $200. / 001 - 400 - 3104 -4103 @ $420.25 Project Phase: Appropriation Required: X Yes _ No Stacia Mancini, Director of Recreation and Parks REVIEWED BY: Man DATE: October 11, 2004 DATE: ` "Vey 14 102 EL SEGUNDO filQft SCHOOL September 30, 2004 El Segundo City Council 350 Main St. El Segundo, CA 90245 Dear Sir /Madam: In light of our non - profit status, it is requested that a waiver of permit fees be granted El Segundo High School for its annual Homecoming Parade on Oct. 29, 2004. This ongoing tradition will also include the 75`h Anniversary of El Segundo High School and will be attended by over 400 former alumni. Thanks you for your consideration and ongoing support. Sincerely, im Harrison Director of Activities 615 -2662 x 311 10 640 Main Street • El Segundo, California 90245 • (310) 615 -2662 • FAX (310) 640 -8079 EL SEGUNDO CITY COUNCIL MEETING DATE: October 19, 2004 AGENDA ITEM STATEMENT AGENDAHEADING: Mayor Kelly McDowell AGENDA DESCRIPTION: Consideration and possible action regarding directing staff to develop second dwelling unit zoning standards in single - family and multifamily residential zones. RECOMMENDED COUNCIL ACTION: 1) Direct staff to develop new zoning standards for second dwelling units; and /or, 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On September 29, 2002 Assembly Bill No. 1866 (AB 1866) was signed into law. The bill required the application for a second dwelling unit to be considered ministerially without any discretionary review. Subsequently, on September 29, 2004 Governor Schwarzenegger vetoed Assembly Bill No. 2702 (AB 2702), which would have superseded AB 1866. AB 2702 removed some of the minimum design restriction AB 1866 would have required for second dwelling units. Also, it would have prohibited the City from limiting: the use, minimum size, and would have revised the parking requirement. The bill would have taken away local control the city may have had in preserving the uniqueness with regards to second dwelling units. JUF PfJK I ING UOGUMENTS: None FISCAL IMPACT: NONE Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: ORIGINATED BY- DATE: October 11, 2004 Mayokqv Mc Dow REVIEWED BY: DATE: Mary Strenn, City Manager �o* 15 vwbnnma&BuilEmp Sal yry Sjmps4tafl Repunsaan21nlvni :anmyVnaont onlna count mB�d,mtm Wsuneoc BACKGROUND & DISCUSSION (continued) Currently, the City does not have specific zoning requirements regarding the development of second dwelling units on parcels zoned for single - family and multifamily residences. The creation of zoning requirements for second dwelling units would not prohibit them, but would provide standards for floor area, height, setbacks, lot coverage, density, parking, and use requirements. 105 PTiannng 6 BuRding SafelyASjugis%tO Feyft Pan 21M unOzonhpl2M unA wnlg- taunt)M 9^2 dR lb 11.1dac