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2004 OCT 05 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in lenath In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 5, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL Next Resolution # 4397 Next Ordinance # 1379 PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 U CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, It sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code §54956 9(a)) - 3 matters 1 Flynn v City of El Segundo, LASC No YC046253 2 Bressi v City of El Segundo, LASC Nos BC288292 and 288293 3 City of El Segundo v Stardust West Apartments, LASC No YC031364 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) -0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — 2 matters 1 Represented Group City Employees Association Labor Negotiators Mary Strenn & Bruce Barsook 2 Represented Group Police Support Services Labor Negotiators Mary Strenn & Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956 8) — 0 matter SPECIAL MATTERS (anticipated to commence at approximately 6 15 p m ) Interview of Candidates for the Planning Commission, Community Cable Advisory Committee, and a resident representative to the Economic Development Advisory Council and appointments for such positions (Conducted in the West Conference Room) L. AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 5, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Pastor Bruce Schjeldahl of Hope Chapel PLEDGE OF ALLEGIANCE — Mayor Pro Tem John Gaines Next Resolution # 4397 Next Ordinance # 1379 03 PRESENTATIONS - (a) Commendations to the El Segundo Babe Ruth 13 -15 Year Old 2004 World Series Finalist Baseball Team, and all participants (Managers, Coaches, Sponsors) of the El Segundo Babe Ruth League for an outstanding 2004 Session (b) Proclamation encouraging the El Segundo community to observe Fire Prevention Week, October 3 through October 9, 2004, by practicing fire prevention and fire safety year -round and heeding the message, "Check Your Smoke Detectors" ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed (a) Presentation of Cable's new traffic program by Dan O'Toole, Community Cable Program Manager A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action to receive the status report on the Douglas Street Gap Closure /Railroad Grade Separation Project. (Estimated cost - $21,827,000). There will be a brief presentation. Recommendation - (1) Receive and file the report, (2) Alternatively, discuss and take other action related to this item. 04 4 2. Consideration and possible action regarding the recommendation of the City Council Golf Subcommittee to terminate the Management and Concession agreements with American Golf Corporation (AGC), LLC for the management of the Lakes Golf Course and authorize the City Manager to enter into an agreement with a new interim management company to operate the Golf Course and direct staff to go back out for Request for Proposals, for management of the Lakes Golf Course. (Fiscal Impact — none) Recommendation — (1) Terminate the Golf Course management and Concession agreements with AGC, LLC, including potentially executing a termination agreement with AGC, LLC, (2) Authorize the City Manager to enter into an interim agreement with a management company, and direct staff to go back out for new request for proposals for the operation of the Lakes Golf Course, (3) Alternatively, discuss and take other action related to this item D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the announcement of an appointment of a candidate to the Planning Commission, Community Cable Advisory Committee, and a resident representative to the Economic Development Advisory Council; and extension of the term of the expired position on the Community Cable Advisory Committee, if no appointment made. Recommendation — (1) Announce the Planning Commission, Community Cable Advisory Committee and Economic Development Advisory Council (resident representative) appointees, if any, and terms of office, (2) Extend the term on the Community Cable Advisory Committee position, if no appointment made, (3) Alternatively, discuss and take other action related to this item 4. Consideration and possible action regarding the Senior Housing Board's recommendations regarding rent increases at the Park Vista Senior Housing complex (615 East Holly Avenue) and refinancing of the Loan Repayment Agreement between the City of El Segundo and the El Segundo Senior Citizen Housing Corporation ($102,320 over 47 months). Recommendation — Consider the following actions proposed by the Senior Housing Board (1) Implement a 12% rent increase for tenants at Park Vista Senior Housing complex and annual Consumer Price Index increases, (2) Refinance the current Repayment Loan Agreement between the City and the Housing Corporation at a reduced interest rate, (3) Review an alternative proposal to item no 1 and increase rents for tenants at Park Vista by 17% a month, (4) Review an alternative proposal to item no 3 to refinance the principal loan balance of $521,238 with a commercial lender Discuss and take any action deemed appropriate, (5) Alternatively, discuss and take other action regarding this item 5 00 E. CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business 5. Warrant Numbers 2543176 to 2543454 on Register No. 24 in the total amount of $1,972,176.77 and Wire Transfers from 9/9/2004 through 9/23/2004 in the total amount of $1,220,582.31. Recommendation — Approve Warrant Demand Register and authorize staff to release Ratify Payroll and Employee Benefit checks, checks released early due to contracts or agreement, emergency disbursements and /or adjustments, and wire transfers 6. City Council Regular Meeting Minutes of September 21, 2004 and Special Meeting Minutes of September 28, 2004. Recommendation — Approval 7. Consideration and possible action regarding a request by the Vietnam Veterans of America to place a sign on the public right -of -way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway ". Recommendation — (1) Authorize the placement of a sign in the public right -of -way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway ", (2) Alternatively, discuss and take other action related to this item 8. Consideration and possible action regarding a status report on the Los Angeles Air Force Base Modernization Project and the efforts of the Los Angeles Air Force Base Regional Alliance to prevent closure of the facility. (Fiscal Impact — none) Recommendation (1) Receive and file, (2) Alternatively, discuss and take other action related to this item 9. Consideration and possible action regarding approval of an Agreement to implement the Community Development Block Grant (CDBG) Home Delivered Meals Project between the City of El Segundo and St. Vincent's Meals on Wheels, for an amount not to exceed $20,000 (plus client donations). Contract period: October 11, 2004 through September 30, 2007. (Fiscal Impact - $20,000) Recommendation — (1) Authorize the City Manager to execute an agreement with St Vincent Meals on Wheels; (2) Alternatively, discuss and take other action related to this item 6 0 E; 10. Consideration and possible action amending the El Segundo Municipal Code (ESMC) regarding the elimination of the Community, Economic and Development Services Department and Community, Economic and Development Services Director position and the establishment of the Planning and Building Safety Department, the Economic Development Department and the At -Will positions of Director of Planning and Building Safety and the Director of Economic Development. Recommendation — (1) Second reading by title only and adoption of Ordinance No 1378, (2) Alternatively, discuss and take other action related to this item 11. Consideration and possible action regarding the approval of the examination plans for the Personnel Merit System Job Classifications of Building Inspector 1 111, Office Specialist II, Senior Administrative Analyst and City Engineer. Recommendation — (1) Approve the Examination Plans, (2) Alternatively, discuss and take other action related to this item 12. Consideration and possible action regarding the implementation of job classification and salary range changes in the 2004 -05 fiscal year operating budget for the positions of Director of Planning and Building Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources). (Fiscal Impact $15,200 included in the FY 2004- Recommendation — (1) Adopt the resolution establishing a salary range for the new job classifications of Director of Planning and Budding Safety, Director of Economic Development and Senior Civil Engineer Associate, (2) Approve the proposed class specifications for Director of Planning and Budding Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant and Office Specialist II (Human Resources); (3) Alternatively, discuss and take other action related to this item 13. Consideration and possible action regarding approval to sell or dispose of all personal property that has become unsuitable for City use. Recommendation — (1) Recommend that City Council declare vehicles, equipment and miscellaneous supplies identified in staff report as surplus and authorize the Risk Manager /Purchasing Agent to sell items at auction; (2) Alternatively, discuss and take other action related to this item 7 �l 14. Consideration and possible action for the acceptance of the project for core drilling the sidewalks for the installation of the Heritage Stones along Main Street and Grand Avenue and continuation of the Heritage Stone program — Approved Capital Improvement Project — Project No. PW 04 -03. (Final contract cost: Recommendation — (1) Accept Change Order No 1 in the amount of $618 00, (2) Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Receive and file continuing program, (5) Alternatively, discuss and take other action related to this item 15. Consideration and possible action regarding approval of a resolution to authorize the City Manager, subject to approval by legal counsel, to grant requests from outside agencies to use radio frequencies adjacent to or co- channeled with those assigned to the City, and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure. Recommendation — (1) Adopt resolution authorizing the City Manager, or designee, to review, approve or deny requests for frequency concurrence from outside entities to use radio frequencies adjacent to or co- channeled with those assigned to the City, and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure; (2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS —CITY CLERK — NONE REPORTS — CITY TREASURER — NONE 06 K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 16. Consideration and possible action to consider allowing direct participation by a member or members of the City Council in the City's labor negotiations with the El Segundo City Employees Association. Recommendation — (1) Consider whether to add a City Council member to the City's labor negotiation team, (2) Alternatively, discuss and take other action related to this item Council Member Busch — Council Member Jacobson — Mayor Pro Tern Gaines — 17. Consideration and possible action regarding reconstituting the Golf Course Sub- committee. (Fiscal Impact — none) Recommendation — (1) Authorize the reappointment of Bill Bue and a member of the Recreation and Parks Commission to the Golf Sub - Committee, (2) Add a resident from the Lakes Women's Golf Club to the Sub - committee, (3) Alternatively, discuss and take other action related to this item. Mayor McDowell — 18. Consideration and possible action regarding a proposal to initiate the process to revise the General Plan and Zoning designations of the Dynegy /NRG power plant property at 301 Vista Del Mar. (Fiscal Impact — none) Recommendation — (1) Discuss proposal and direct staff accordingly, (2) Alternatively, discuss and take other action related to this item PUBLIC COMMUNICATIONS — (Related to City Business Oniv — 5 minute limit per person, 30 minute limit total) individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed 9 0; MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, gt seq) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and/or discussing matters covered under Government Code Section §54957 (Personnel), andlor conferring with the City's Labor Negotiators REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED DATE 9 ° 9 o- 41 TIME NAME 10 t� EL SEGUNDO CITY COUNCIL MEETING DATE- October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING Unfinished Business AGENDA DESCRIPTION Consideration and possible action to receive the status report on the Douglas Street Gap Closure / Railroad Grade Separation Project - (Estimated cost = $21,827,000) There will be a brief presentation COUNCIL ACTION Recommendation — (1) Receive and file the report, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION A brief presentation will be made on the Douglas Street Gap Closure / Railroad Grade Separation Project ATTACHED SUPPORTING DOCUMENTS 1 Exhibit "A" - Costs / funding sources 2 Exhibit "B" - Vicinity map 3 Exhibit "C - Project location map FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Number: Project Phase Appropriation Required: ORIGINATED BY DATE. September 29, 2004 Seimone Juni REVIEWED BY. DATE, 9�9/y Mary S n, City Manager 1 10 -05 -04 Status Report on the Douglas Street Proed li STATUS REPORT Douglas Street Gap Closure Project Existing Conditions- Douglas Street is a four (4) lane street classified as a secondary highway in the City General Plan Currently Douglas Street, north of Rosecrans Avenue, dead ends at the Metro Green Line Light Rail Station and the Santa Fe Railroad tracks North of the station and the railroad tracks, Douglas Street starts at approximately Alaska Avenue and continues northerly to the 1 -105 Freeway and Imperial Highway The existing gap in Douglas Street is approximately 1,000 feet in length. II Proposed Project The proposed project envisions the closure of the existing gap by means of constructing a highway underpass underthe Green Line Station and the railroad tracks With the completion of the project, traffic along Rosecrans Avenue will have direct access to the 1 -105 Freeway and the general area north of the Green Line Station. This direct access will create an alternate north -south transportation corridor and is anticipated to relieve congestion along the heavily traveled Sepulveda Boulevard and Aviation Boulevard parallel north -south corridors Other benefits of the project are increased development potential in the City's industrial area north of the Green Line Station and reduced response time for fire and other emergency vehicles to the area south of the station Another important element of the project is the construction of an Intermodal Transit Facility on a City -owned property north of the Green Line Station. This facility will provide 30 park and ride parking spaces, carpool drop -off spaces, bicycle racks and bus bays for public transit vehicles Since the Green Line Station currently does not have any public parking the new facility is anticipated to encourage public use of the Green Line service The project construction is anticipated to take approximately 18 months. III Project Features The project construction includes a new four (4) lane roadway, a grade separation structure to bridge the railroad tracks overthe new underpass, pedestrian bridge forthe Green Line Station, storm water pump station, Intermodal Transit Facility and a new traffic signal to access the facility from Douglas Street, and a temporary railroad shoo- fly detour track to permit railroad operations during construction A major component of the project cost is the relocation of several utilities to accommodate project construction including Southern California Edison facilities, Pacific Pipelines, Exxon -Mobil and Shell Oil Company pipelines and SBC telephone facilities 10 -05 -04 Status RepoA on the Douglas Street Protect 1 �_ IV Current Status Environmental Clearance / Design On February 5, 2003, the El Segundo City Council certified the negative declaration for the project based on the Environmental Assessment / Initial Study prepared by the Parsons Transportation Group Design and preparation of construction drawings have been completed by the consultant Parsons Transportation Group and the project is ready to bid pending acquisition of the right -of -way required for the project 2 Right -of -Way Clearance Construction of the City's project requires acquisition of land and easement rights from four (4) property owners Additionally, several easements and permits are needed from other agencies such as the MTA, Southern California Edison Company and the Santa Fe Railroad The City has retained the Los Angeles County Department of Public Works as its right -of -way acquisition agent, The County's primary task is to verify all needed right -of -way and easements have been properly acquired in compliance with federal funding requirements and to issue a "right -of -way certification" document This certification is required by the federal project grant funding agencies prior to approving advertising the project for construction bidding. The County's appraisal for obtaining the needed right -of -way from the property owners is $1,528,530 Currently, the City has commenced eminent domain proceedings against three (3) (of the total of 4) property owners, even though negotiations with the property owners continue These proceedings are anticipated to result in the City receiving an "order of possession" by November, 2004, after which right -of -way certification can be finalized. 3 Funding Status The attached Exhibit "A" shows a total estimated project cost of $21,827,000 Current federal and state funding grants total $12,481,000 Additionally, the City has budgeted $4,950,000 for the project leaving a funding short fall of approximately $4,395,000, for which federal funds are currently being sought 10 -0"4 Status Report on the Douglas Street Protect i 4 Critical Deadlines The federal grants (administered by Caltrans) require that the project construction contract be awarded by May 22, 2005 With the right -of -way certification expected by the end of this year and project advertising in January 2005, it is estimated that the construction contract will be awarded in March 2005, prior to the federal grant deadline 10 -05 -04 Status Report on the Douglas Street Project { 'i O O N 0 N N a E COd d d d R V d N Y! 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R- cn co CITY MAP city of M ft�do w w S313ON7 SO-1. 0O AINMO + 3N'SOH1MYH 30 ki1O w � F �¢ 1f 10z3 o i i �I x«VNrt ♦� � • r1r •— ptti nLi ° /,_° I 1 =E �. .n w nn « W IEEE r,— ,I c[wnrt _7�I�� ®�� wc«mn FGyA�.° U) ocesft D zh 3 I q w iof-r 11 C /I 1 1 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state Your name and residence and the organization you represent, if desired Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2 00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, OCTOBER 5, 2004 — 5:00 P.M. Next Resolution # 4397 Next Ordinance # 1379 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 U1 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: October 5, 2004 AGENDA HEADING. Unfinished Business AGENDA DESCRIPTION Consideration and possible action regarding the recommendation of the City Council Golf Subcommittee to terminate the Management and Concession agreements with American Golf Corporation (AGC), LLC forthe management of the Lakes Golf Course and authorize the City Manager to enter into an agreement with a new interim management company to operate the Golf Course and direct staff to go back out for Request for Proposals, for management of the Lakes Golf Course (Fiscal Impact - none) RECOMMENDED COUNCIL ACTION Terminate the Golf Course management and Concession agreements with AGC, LLC, including potentially executing a termination agreement with AGC, LLC Authorize the City Manager to enter into an interim agreement with a management company, and direct staff to go back out for new request for proposals for the operation of the Lakes Golf Course Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Staff has been working with American Golf Corporation (AGC), LLC for approximately two years in negotiating an agreement for the operation of the Lakes Golf Course During that time AGC has gone through some management and company restructuring An agreement was signed in July, 2004 (Please see attached page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS Draft Agreement FISCAL IMPACT, None Operating Budget- Account Number. Project Phase* Appropriation Required: _Yes _ No ORIGINATED DATE- Lj Stavin Mancin�oafinn anri Parks rhrarfnr / L o L REVIEWED B ry DATE. L o Ma S nn y. , City Manager 18 i Background and Discussion (con't): There have continued to be some management issues in completing the transfer of the operation to AGC, including most notably a delay in AGC's ability to obtain an alcohol license The Subcommittee is recommending that the City terminate the current agreements with AGC and that the City Manager be authorized to enter into an agreement for the interim operation of the course with a new management company AGC has stated it is willing to execute the attached termination agreement which effectively terminates the agreements and all of the rights and obligations there under and each party releases the otherfrom any potential claims arising out of the agreements Staff is recommending that Council approve execution of the termination agreement Staff will work to bring in an interim management company for the 60 to 90 days it will take to put out a Request for Proposal and evaluate the companies that submit proposals J, C' CITY OF EL SEGUNDO AGREEMENT TO TERMINATE CONCESSION AND OPERATION AND MAINTENANCE AGREEMENTS FOR THE EL SEGUNDO GOLF COURSE Tlus AGREEMENT TO TERMINATE CONCESSION AND OPERATION AND MAINTENANCE AGREEMENTS FOR THE EL SEGUNDO GOLF COURSE ("Agreement"), effective October 5, 2004, is entered into by and between the City of El Segundo ( "City "), a California mumcipal corporation, and AGC LLC Holding ( "Operator "), a Delaware limited liability company RECITALS WHEREAS, the City and Operator entered into a "MANAGEMENT AGREEMENT FOR THE OPERATION AND MAINTENANCE OF THE EL SEGUNDO GOLF COURSE AND RELATED FACILITIES" ( "Management Agreement") on or about July 14, 2004, and, WHEREAS, the City and Operator entered into a "CONCESSION AGREMENT" ( "Concession Agreement ") with respect to the El Segundo Golf Course on or about July 14, 2004, and, WHEREAS, the Operator never commenced operation under the Agreements because it has not obtained a liquor license, and, WHEREAS, the City and Operator mutually desire to terminate the Management Agreement and Concession Agreement effective October 5, 2004 and all of the rights and obligations associated with such Agreements- NOW THEREFORE, the City and Operator do hereby covenant and agree as follows 1 Termination of Agreements The Management Agreement and Concession Agreement are terminated effective October 5, 2004 and the City and Operator are relieved of all rights and obligations set forth in such Agreements. Additionally, the City and Operator each agree to release any and all rights, if any, that each may have or may acquire under or related to such Agreements, including but not limited to claims or causes of action for damages or equitable relief of whatsoever kind or nature (collectively "Claims ") In this connection the City and Operator also agree to release any and all unknown Claims, if any, under the provisions of California Civil Code section 1542, which reads: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUPSPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THIS RELEASE, WHICH IF KNOWN BY HIM MUST HAVE MATERIALLY AFFECTED HIS SETTLEMENT WITH THE DEBOTOR 1' 2. Representation re Non - Assignment. The City and Operator each represent and warrant they have not assigned, transferred or encumbered their respective rights under the Management Agreement or the Concession Agreement. 3. Counterparts: This Agreement may be executed in counterparts, and by facsinule, and when each party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterparts, shall constitute one Agreement, which shall be binding upon and effective as to all parties. WHEREFORE, the parties hereto have read all of the foregoing, understand such, and agree to all of the provisions contained herem. CITY OF EL SEGUNDO AGC LLC HOLDING, a Delaware Limited Liability Company Mayor ATTEST: Cindy Mortesen, City Clerk D. Hen§reya/City Attorney By Its: ;!i EL SEGUNDO CITY COUNCIL MEETING DATE October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION. Consideration and possible action regarding the announcement of an appointment of a candidate to the Planning Commission, Community Cable Advisory Committee, and a resident representative to the Economic Development Advisory Council, and extension of the term of the expired position on the Community Cable Advisory Committee, if no appointment made RECOMMENDED COUNCIL ACTION: (1) Announce the Planning Commission, Community Cable Advisory Committee and Economic Development Advisory Council (resident representative) appointees, if any, and terms of office, (2) Extend the term on the Community Cable Advisory Committee position, if no appointment made, (3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Committee /Commission & Board # of Openings A000lntee(s) Term Expire(s) Planning Commission Community Cable Advisory Comm Economic Development Advisory (Resident Representative) ATTACHED SUPPORTING DOCUMENTS: N/A FISCAL IMPACT- N/A ORIGINATED 06/30/08 10/31/08 no expiration Date 09/22/04 Julia O Abreu, Executive Assistant REVIEWED BY Date 09122/04 Strenn, i�ger 223 EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards and Commissions AGENDA DESCRIPTION: Consideration and possible action regarding the Senior Housing Board's recommendations regarding rent increases at the Park Visa Senior Housing complex (615 East Holly Avenue) and refinancing of the Loan Repayment Agreement between the City of El Segundo and the El Segundo Senior Citizen Housing Corporation ($102,320 over 47 months) RECOMMENDED COUNCIL ACTION Consider the following actions proposed by the Senior Housing Board- (1) Implement a 12% rent increase for tenants at Park Vista Senior Housing complex and annual Consumer Price Index increases, (2) Refinance the current Repayment Loan Agreement between the City and the Housing Corporation at a reduced interest rate, (3) Review an alternative proposal to item no 1 and increase rents for tenants at Park Vista by 17% a month, (4) Review an alternative proposal to item no 3 to refinance the principal loan balance of $521,238 with a commercial lender Discuss and take any action deemed appropriate, (5) Alternatively, discuss and take other action regarding this item. BACKGROUND & DISCUSSION: The Park Vista Senior Housing complex, a 15 year old facility with continuing deferred maintenance issues, currently does not generate adequate income to cover operating expenses Consequently, due to the negative cash flow, the reserve accounts are being depleted each month to pay operating expenses In order to ensure the financial future of the complex, and protect the City's assets, while continuing to provide a safe housing environment for the senior citizens of El Segundo, the Senior Housing Board proposes the following to remedy the current financial problems ATTACHED SUPPORTING DOCUMENTS: A Park Vista Senior Housing Financial Overview FISCAL IMPACT: $2,177 per month for 47 months Operating Budget: Amount Requested: Account Number. Project Phase: Appropriation Required: _Yes X No ORIGINATED: Peter Freeman, Senior Housing Board President Continued on next page DATE: REVI,fWED DATE- St ern, City Manager Continued from previous page PROPOSAL #1 Rents need to be increased 12% effective January 2005 The result is in a studio apartment rent increase from $310 to $347, a change of $37, a small one bedroom would change from $396 to $444, or a $48 a month increase, and the large one bedroom units would change from $458 to $513, an increase of $55 Thereafter, rents will be reviewed each year and adjusted as needed according to the Consumer Price Index In addition to this increase, the Housing Board would like to refinance the loan as proposed below in item number 2 2 Refinance the current loan utilizing one of the following options A Reduce the interest from 8% to 6% on the existing City loan balance of $521,238 and extend the loan maturity date from March 2008 to August 2008, a six month extension This would reduce the amount the City receives from the loan by $102,319, over 47 months, or $2,177 per month, $26,124 per year PROPOSAL #2 If additional monthly income is not obtained by an interest reduction on the loan, then the sole source of additional funding needed to cover the continuing building maintenance and operating expenses would need to be a rent increase of 17 %, instead of the proposed 12% PROPOSAL #3 1 Refinance the existing principal loan balance of $521,238 at an interest rate of 5 75% with a commercial lender, rolling all fees into the principal loan balance 2 Loan payments from the Senior Housing Board, on the Voters Trust Account Loan in the amount of $2,345,538, and the Construction loan interest would begin when the principal loan balance of $521,238 was paid off in 2009 3 Increase tenants at Park Vista rent by 5% starting January 1, 2005 214 PARK VISTA SENIOR HOUSING FINANCIAL OVERVIEW September 24, 2004 HISTORY OF LOANS Park Vista Senor Housing Facility was funded 1) By a loan from the City of El Segundo of $1,780,000 at 8% interest for 20 years, monthly payments in the amount of $14,889 began on April 5, 1988, the final payment is due on March 5, 2008* Total due principal $1,780,000 + 20 years interest $1,793,273 = $3,573,273 2) The citizens of El Segundo voted to utilize Gann Initiative Funds that were returned to the City by the State of California to construct Park Vista Referred to here as the "Voters' Trust Account" in the amount of $2,345,538 3) Additionally, there is construction loan interest in the amount of $882,544 Payments on loans 42 and #3 begin when loan #1 has been paid off. 1) Total due on loan from El Segundo, principal and interest $3,573,273 Payments on the loan from the City of El Segundo as of November, 2004 will have been made for 16 years and 8 months, or 200 payments in the amount of Principal $1,258,762 Interest $1,718,964 Total Paid $2,977,726 Original Principal $1,780,000 Principal Paid $1,258,762 Remaining Principal $ 521,238 PARK VISTA FINANCIAL PICTURE Rent increases were given for the first time in 13 years effective January 2002 The increases were in the amount of 2% per unit for 4 years to and including January 2005 Scheduled monthly rent is $37,160 Scheduled net loss per month is $ (3,735) The LAIF Account with the City has an approximate balance of $110,000 The Reserve Accounts have an approximate balance of $ 60,000 FINANCIAL HISTORY OF PARK VISTA This property operated at a positive cash flow for most of its 15 years of existence A sizable reserve account of approximately $400,000 existed about 6 years ago Since that time the age of the building and the deterioration of its improvements, more frequent apartment vacancies and the necessity to make repairs to construction flaws have drained the reserve accounts to their current status of about $170,000 The roof needs to be replaced soon at an approximate cost of $75,000 A building of this size should have a minimum reserve account of $100,000 If the roof is replaced before it starts to leak the reserves will be dangerously low and will be decreasing due to the $3,735 negative monthly cash flow Payments to the reserve account have been discontinued There is not an account for replacements Most fixtures have exceeded their useful life and could require immediate replacement at any time at a cost of $100,000 for all items. >r..i PROPOSALI 1) Beginning November 1, 2004 loan payments to the City of El Segundo shall be in the amount of $12,712 and shall continue for 46 months until October 1, 2008, extending the life of the loan for 6 months at a 2% interest rate reduction to 6% 2) An emergency rent increase of 12% shall be effective January, 2005 for all apartment units at Park Vista Notice shall be given to tenants by November 1, 2004, 3) Rental Rate Adjustments will be Studio Apartment - 414 square feet - $310 per month, $37, new rate $347 Small 1 Bedroom Apartment - 520 square feet - $396 per month, increase $48, new rate $444 Large 1 Bedroom Apartment - 610 square feet - $458 per month, increase $55, new rate $513 Current rental rates for one bedroom apartments in El Segundo are in excess of $1,000 per month -A similar I bedroom 600 square feet apartment in the Casa de los Amigos property in Redondo Beach rents from $426 to $587 per month and are then supplemented by federal and other government agency rental payments increasing the total rent collected to approximately $800 4) Rent increases on apartments shall be given to all tenants annually and automatically to be effective on January 1 of each year beginning 2006 Rent increases shall be tied to the Consumer Price Index as published by the United States Labor Department for the Los Angeles area, all items The base shall be October 2004 The index shall be referenced in October 2005 and in each succeeding October The rate of increase /decrease shall be applied to the monthly rent for each apartment, rounded up or down to the nearest whole dollar and shall be effective the following January 1 Notice of rate change shall be given to each tenant no later than December 1 of each year 5) If a sufficient reserve account has been established and rental income is more than sufficient to cover operating expenses, reserves and replacements, rent increases may be adjusted or postponed at the discretion of the Senior Citizens Housing Board WHAT DOES THIS MEAN TO PARK VISTA? The reduced loan payments and increased rents will enable current income to cover current and projected expenses and will begin to replenish the reserve account Income will more closely adjust to fluctuations in expenses WHAT DOES THIS MEAN TO THE CITY OF EL SEGUNDO? 1) Our senior citizens will continue to have a safe and pleasant place to live at a very reasonable cost Future rent increases will match the changes in cost of living and social security payments 2) The City will receive $2,177 less in loan payments each month for 47 months *Conflict, original Repayment Agreement states last payment to be made May 5, 2008 and June 5, 2007 r_ l� PROPOSALII 1) An emergency rent increase of 17% shall be effective January 2005 for all apartment units at Park Vista Notice shall be given to tenants by November 1, 2004 2) Rental rate adjustments will be Studio Apartment - 414 square feet - $310 per month, increase $53, new rate $363 Small 1 Bedroom Apartment - 520 square feet - $396 per month, increase $67, new rate $463 Large 1 Bedroom Apartment - 610 square feet - $458 per month, increase $78, new rate $536 Current rental rates for one bedroom apartments in El Segundo are in excess of $1,000 per month -A similar I bedroom 600 square feet apartment in the Casa de los Amigos property in Redondo Beach rents from $426 to $587 per month and are then supplemented by federal and other government agency rental payments increasing the total rent collected to approximately $800 3) Future rent increases on apartments shall be given to all tenants annually and automatically to be effective on January 1 of each year beginning 2006 Rent increases shall be tied to the Consumer Price Index as published by the United States Labor Department for the Los Angeles area, all items The base shall be October 2004 The index shall be referenced in October 2005 and in each succeeding October The rate of increase /decrease shall be applied to the monthly rent for each apartment, rounded up or down to the nearest whole dollar and shall be effective the following January I Notice of rate change shall be given to each tenant no later than December of each year 4) If a sufficient reserve account has been established and rental income is more than sufficient to cover operating expenses, reserves and replacements, rent increases may be adjusted or postponed at the discretion of the Senior Citizens Housing Board WHAT DOES THIS MEAN TO PARK VISTA? Increased rents will enable current income to cover current and projected expenses and will begin to replenish the reserve account Future income will more closely adjust to fluctuations in expenses WHAT DOES THIS MEAN TO THE CITY OF EL SEGUNDO? Our senior citizens will continue to have a safe and pleasant place to live at a very reasonable cost Future rent increases will match the changes in cost of living and social security payments K. PROPOSAL III 1) Refinance the existing principal loan balance of $521,238 (11 /04) at 5.75% for 5 years with a commercial lender, rolling all fees into the principal loan balance Loan Balance $521,238 Approximate appraisal cost 3,500 Recording & title fees 1,700 New loan Balance $526,438 New monthly payments will be $10,116 2) An emergency rent increase of 5% shall be effective January 2005 for all apartment units at Park Vista Notice shall be given to tenants by November 1, 2004 3) Rental Rate Adjustments will be Studio Apartment - 414 square feet - $310 per month, $16, new rate $326 Small 1 Bedroom Apartment - 520 square feet - $396 per month, increase $20, new rate $416 Large 1 Bedroom Apartment - 610 square feet - $458 per month, increase $23, new rate $481 Current rental rates for one bedroom apartments in El Segundo are in excess of $1,000 per month -A similar I bedroom 600 square feet apartment in the Casa de los Amigos property in Redondo Beach rents from $426 to $587 per month and are then supplemented by federal and other government agency rental payments increasing the total rent collected to approximately $800 4) Rent increases on apartments shall be given to all tenants annually and automatically to be effective on January 1 of each year beginning 2006 Rent increases shall be tied to the Consumer Price Index as published by the United States Labor Department for the Los Angeles area, all items The base shall be October 2004 The index shall be referenced in October 2005 and in each succeeding October The rate of increase /decrease shall be applied to the monthly rent for each apartment, rounded up or down to the nearest whole dollar and shall be effective the following January 1. Notice of rate change shall be given to each tenant no later than December I of each year 5) If a sufficient reserve account has been established and rental income is more than sufficient to cover operating expenses, reserves and replacements, rent increases may be adjusted or postponed at the discretion of the Senior Citizens Housing Board WHAT DOES THIS MEAN TO PARK VISTA? The reduced loan payments and increased rents will enable current income to cover current and projected expenses and will begin to replenish the reserve account Income will more closely adjust to fluctuations in expenses WHAT DOES THIS MEAN TO THE CITY OF EL SEGUNDO? 1) Our senior citizens will continue to have a safe and pleasant place to live at a very reasonable cost Future rent increases will match the changes in cost of living and social security payments � 8 2) The City will be paid the remaining principal balance on the first loan of $521,238 as soon as the loan is funded. Payments on loans 42 and #3 begin when the existing loan #1 is retired in 2009 • The City will forego all interest payments at 8% for 40 months on the remaining $521,238 loan equal to $74,000 A total of $595,238 that would have been paid to the City of El Segundo. OR • The City will forego all interest payments at 6% for 46 month on the remaining $521,238 loan equal to $63,500. A total of $584,738 that would have been paid to the City of E1 Segundo 3) The City will be required to apply for a loan including loan costs now equal to $526,438 principal and potential interest of $80,548, with a total obligation of $606,986 +C..4 O 2 ❑w 2m � h wa mr w� Oi U � 3 a a w O w rc a w m O U O LL 0 N O R a a O Q O a ry 5 2 In E 0 S N � � oa €S N —OEU U O LL O F Z hJ p r W z Q J Q 0 Z W O N Y W S U O °c ry E TP E °c o moo° U vs 5 Uk N W QII U ¢ On CJ mmaa m ^m ry n N o u LL a z W rc w � r a O LL m LL T2 a Oro izzazm�u zpap0 _OZy Q Z F 2 r LL m zw ^LL QU r oOr + J W K U 2 Z N z r U �w o W rcr1 LLz lgi W �zaaom IY O g h F N m jj'' i o� w -(�� ga F W W LL Z 2 m N J J W WWmIZ�mU x]x O ri16Cm22i 1=m o OOm p a LL�awpw�p��zi�z LLws�v�iF�i?�wmmvwia p Oauar�osrc NJOp��ww000 0 LLpS 6 4 0 0 p E d¢ m� y 2 Z r LL y n W LL F m r w a a px V m m p� a pu' c� y¢ a a a O z u 3 n$ ry 5 2 In E 0 S N � � oa €S N —OEU U O LL O F Z hJ p r W z Q J Q 0 Z W O N Y W S U O °c ry E TP E °c o moo° U vs 5 Uk N W QII U ¢ On CJ !I 9 w n Q 2 i G � 6 U 0 � �odFe ��f aw °Sd �p� C EAH ft $Q C Z a C \ E rd��W � 'COnJs d yyyy W ?�F dnW�3 4 W W T C' h $ d Ui�w� 2 LL g O ' O J\ r K p II � II U LLI p Fa LL Q m S O O !I 9 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 9/9/2004 THROUGH 9/23/2004 Date 9/9/04 Employment Development 9/9/04 IRS 9/10/04 West Basin 9/14/04 PGC El Segundo LLC 9/14/04 Federal Reserve Bank 9/17/04 Health Comp 9/20/04 US bank 9122104 Health Comp 9/10- 9/23/04 Workers Comp Activity DATE OF RATIFICATION: 10/07/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by Amount Description 37,792 63 180,653 57 842, 546 96 30,609 35 25000 1,52670 43,72500 3,60070 79,877 40 1,220,582 31 a3 -O y Date 2z / Date �4P/�: Date State Taxes Federal Taxes H2O payment Payroll transfer Savings Bond I Series Weekly claims 9/10 ABAG payment Weekly claims 9117 SCRMA checks issued Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 1,220,582.31 3 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 21, 2004 — 5.00 P M 5 00 P.M SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so Identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 NONE Mark Hensley, City Attorney, requested, pursuant to Government Code Section 54954 2(b)(2) a Los Angeles International Airport (LAX) litigation item, that arose after the posting of the agenda, based upon a meeting attended by the Mayor on September 17, 2004, be added to the closed session agenda as Council direction Is needed before the next Council meeting MOVED by Council Member, Boulgarides, SECONDED by Council Member Busch to add an LAX litigation item under Government Code Section 54956.9(c) MOTION PASSED BY UNANINMOUS VOICE VOTE, 510 CLOSED SESSION The City Council moved Into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation, and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators; as follows MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 1 1 7 ra -� CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters Flynn v City of El Segundo, LASC No. YC046253 Bressi v City of El Segundo, LASC Nos BC288292 and 288293 Hafley v City of El Segundo, LASC No. YC045092 Grimmond v City of El Segundo, WCAB No MON0285074 Mullen v City of El Segundo, WCAB No MON0241869 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case (no further public statement is required at this time), Initiation of litigation pursuant to Government Code §54956 9(c) -1- matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957 6) — 2 matters Represented Group City Employees Association Labor Negotiators Mary Strenn & Bruce Barsook Represented Group: Police Support Services Labor Negotiators Mary Strenn & Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — 0 matter Council moved to open session at 6 59 p m MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 21, 2004 — 7'00 P M 7;00 P M. SESSION CALL TO ORDER — Mayor McDowell INVOCATION— Pastor Jon Feldschau of El Segundo Foursquare Church PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides PRESENTATIONS — (a) Presentation by Dina Cramer, Adult & Information Services Manager, announcing October 2004 as "Hemingway Month" at the El Segundo Library in commemoration of the 50th anniversary of Ernest Hemingway's Nobel Prize for Literature ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Dan Erhler, Executive Director, El Segundo Chamber of Commerce, spoke regarding item 19, the Richmond Street Fair Requested Council approve the petting zoo and pet adoption outlet. A PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 3 34 MOVED by Council Member Jacobson, SECONDED by Council Member Boulgandes to read all ordinances and resolutions on the Agenda by title only MOTION PASSED BY UNANIMOUS VOICE VOTE 510 B SPECIAL ORDERS OF BUSINESS Consideration and possible action (continued Public Hearing) regarding the Fiscal Year 2004 -2005 Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriation Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended. Copies of the 2004 -2005 Preliminary Budget can be found in the Library, City Clerk's office, and the City's website Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding the Fiscal Year 2004 -2005 Budget and Five -Year Capital Improvements Plan and Adoption of Resolutions approving Appropriation Limit, Preliminary Budget as amended, and Capital Improvement Plan as amended Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Mary Strenn, City Manager, gave a report. Tammy Appleton, resident and Crime Scene Investigator (CSI) at the Police Department, spoke regarding regaining both CSI positions in the proposed FY 04105 budget Robin Nahin, City Employees' Association Representative, spoke regarding the proposed cut of the Crime Scene Investigator position, labor negotiations and requested continued dialog in negotiations. Diane Wride, City Employees' Association member, spoke regarding labor negotiations and requested an equitable increase as was given to other labor groups Stephanie Rapoza, resident, spoke in support of the General Employees labor negotiations Brian O'Roarke, resident, spoke regarding potential revenue enhancements through traffic violation enforcement. Gail Church, Tree Musketeers, spoke in support of budget appropriations for trees and Recreation and Parks Tree budget MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 25, 2004 PAGE NO 4 3 :; Lilly Craig, resident, requested Council fund the youth counselor position in next fiscal year budget. Patrick Parrish, El Segundo Youth Counselor, urged Council to fund his position and explained his duties and interaction with the community. Susie Moon, El Segundo High School Counselor, spoke in support of the Youth Counselor position Chris Powell, El Segundo School Board Member, expressed desire to work with the Cit to resolve both the school and City budget crisis. Offered to subsidize some of the positions that are under consideration for reduction Also stated that the School District would provide $12,000 to subsidize a portion of the South Bay Youth Counselor position Ron Griffin, resident and City employee, stated cutbacks and cost savings have been implemented and he does not think personnel cuts should be considered. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to close the pubic hearing MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mary Strenn, gave a report and responded to Council questions 2 a. Council consensus to incorporate Exhibit A — FY 2004 -2005 Change List of Budget Revisions in All Funds (Attached), into the FY 2004 -2005 Adopted Budget and fund any General Fund changes from the Economic Uncertainty Fund with the following amendments• • Increase in funding for South Bay Youth Project to a total of $10,000 • Revisit, in first quarter budget review, funding for slurry seal project east of Sepulveda $50,000 2 b Council consensus to reserve $125 million in the Economic Uncertainty Fund to address any additional FY 2004 -2005 reduction in gas Utility Users Taxes (UUT) and make any necessary budget adjustments during the FY 2004 -2005 Midyear Review Additional possible General Fund changes between the Preliminary and Adopted budget Sunday hours at Joslyn Center $2,000 MOVED by Council Member Jacobson, SECONDED by Mayor McDowell to fund Sunday hours at Joslyn Center in the amount of $2,000, $1,400 from the Recreation and Parks Budget for the audio portion of the 4t" of July event and $600 from Economic Uncertainty Fund MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MAYOR MCDOWELL, COUNCIL MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 5 3 t; MEMBERS BOULGARIDES AND JACOBSON, NOES' MAYOR PRO TEM GAINES, COUNCIL MEMBER BUSCH. 3/2 Additional Tree Trimming $13,000 MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to fund additional Tree Trimming in the amount of $13,000 from the Economic Uncertainty Fund MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES- MAYOR PRO TEM GAINES, COUNCIL MEMBERS BOULGARIDES AND BUSCH; NOES. MAYOR MCDOWELL, COUNCIL MEMBER JACOBSON 3/2 Reduction in revenues related to waiving fees for non -city events Council consensus to suspend until formal policy adopted. City Council legislative trip to Washington D C $11,000 MOVED by Council Member Busch, SECONDED by Mayor McDowell not to fund at this time and revisit during first quarter budget review. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Council consensus to not fund at this time and revisit during first quarter budget review Reinstate funds for Downtown Directory $7,500 MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to reinstate $7,500 in funds from the Economic Uncertainty Fund for the Downtown Directory. MOTION PASSED BY THE FOLLOWING VOICE VOTE- AYES- MAYOR MCDOWELL, MAYOR PRO TEM GAINES, COUNCIL MEMBER BUSCH, NOES, COUNCIL MEMBER JACOBSON; ABSTAIN- COUNCIL MEMBER BOULGARIDES 31111 Consideration for reinstating the Crime Scene Investigator position $92.000 MOVED By Council Member Busch, SECONDED by Mayor McDowell to reinstate the Crime Scene Investigator position and revisit during first quarter budget review. MOTION FAILED BY THE FOLLOWING VOICE VOTE AYES: MAYOR MCDOWELL, COUNCIL MEMBER BUSCH, NOES- MAYOR PRO TEM GAINES, COUNCIL MEMBERS BOULGARIDES AND JACOBSON. 2/3 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 6 37 MOVED By Mayor Pro Tern Gaines, SECONDED by Council Member Boulgandes to reinstate the Crime Scene Investigator position and fund in the amount of $92,000 for the full budget year MOTION FAILED BY THE FOLLOWING VOICE VOTE AYES- MAYOR PRO TEM GAINES, COUNCIL MEMBER BOULGARIDES, NOES MAYOR MCDOWELL, COUNCIL MEMBERS BUSCH AND JACOBSON 2/3 MOVED By Council Member Busch, SECONDED by Mayor McDowell to reinstate the Crime Scene Investigator position and revisit in six months. MOTION FAILED BY THE FOLLOWING VOICE VOTE: AYES MAYOR MCDOWELL, COUNCIL MEMBER BUSCH; NOES: MAYOR PRO TEM GAINES, COUNCIL MEMBERS BOULGARIDES AND JACOBSON 2/3 MOVED By Mayor Pro Tern Gaines, SECONDED by Council Member Boulgandes to reinstate the Crime Scene Investigator position and fund in the amount of $92,000 for the full budget year and revisit at that time MOTION FAILED BY THE FOLLOWING VOICE VOTE: AYES. MAYOR PRO TEM GAINES, COUNCIL MEMBER BOULGARIDES; NOES: MAYOR MCDOWELL, COUNCIL MEMBERS BUSCH AND JACOBSON 2/3 Council recessed at 9:00 p.m. Council reconvened at 9:05 p.m — all members present MOVED by Council Member Busch, SECONDED by Mayor McDowell to fully fund, from the Economic Uncertainty Fund, the Crime Scene Investigator position for 90 days ($23,000) and fund, from the Economic Uncertainty Fund, the Fire Department Run Short Option 1 a (run short up to on suppression member when a Firefighter or Firefighter /paramedic vacancy occurs) for 90 days ($136,250) until a further review of revenue sources can be made MOTION PASSED BY THE FOLLOWING VOICE VOTE: MAYOR MCDOWELL, COUNCIL MEMBER BOULGARIDES AND BUSCH; NOES MAYOR PRO TEM GAINES, COUNCIL MEMBER JACOBSON, 312 2 d Deposit any FY 2003 -2004 General Fund savings into the Economic Uncertainty Fund in FY 2004 -2005 once the FY 2003 -2004 audit is complete MOVED by Council Member Busch, SECONDED by Mayor McDowell to deposit any FY 2003 -2004 General Fund savings into the Economic Uncertainty Fund in FY 2004 -2005 once the FY 2003 -2004 audit is complete. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mark Hensley, City Attorney, read the following: MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 7 94 RESOLUTION NO 4390 A RESOLUTION ADOPTING AN OPERATING BUDGET AND FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/2005 MOVED by Mayor McDowell, SECONDED by Council Member Busch to adopt Resolution No. adopting an operating budget and five year capital improvement program for Fiscal year 2004/2005 with changes as approved in above actions MOTION PASSED BY THE FOLLOWING VOICE VOTE AYES MAYOR MCDOWELL, COUNCIL MEMBERS BOULGARIDES AND BUSCH; NOES MAYOR PRO TEM GAINES, COUNCIL MEMBER JACOBSON 312 Mark Hensley, City Attorney, read the following; RESOLUTION NO 4391 A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL SETTING ITS APPROPRIATIONS LIMIT FOR FISCAL YEAR 2004 -2005 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. MOVED by Council Member Jacobson, SECONDED by Mayor McDowell to adopt Resolution No 4391 setting its appropriations limit for Fiscal Year 2004- 2005 in accordance with Article XIIIB of the California Constitution MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2 Consideration and possible action regarding approval of the proposed revisions made to the Library and Cable Services Department schedule of fines and fees. Mayor McDowell stated this is the time and place hereto fixed for a public hearing regarding approval of the proposed revisions made to the Library and Cable Services Department schedule of fines and fees Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Mary Strenn, City Manager, gave a report. Janelle Grigsby, Library Board of Trustees Member, spoke in support of fee increases MOVED by Council Member Boulgandes, SECONDED by Mayor Pro Tern Gaines to close the pubic hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mark Hensley, City Attorney, read the following MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 8 39 RESOLUTION NO 4392 A RESOLUTION ADOPTING NEW FEE AND FINE SCHEDULES FOR THE EL SEGUNDO LIBRARY TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES MOVED by Council Member Boulgandes, SECONDED by Mayor Pro Tern Gaines to adopt Resolution No 4392 adopting new fee and fine schedules for the El Segundo Library to recover costs incurred from providing various public services MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 3 Consideration and possible action on a public hearing to modify Paramedic Transport Rates. This increase would help recover increased operation costs. The proposed rates are comparable with rates set by Los Angeles County Health Services It is estimated the revised fee schedule would generate an additional $25,500 in cost recovery annually Mayor McDowell stated this is the time and place hereto fixed for a public hearing to modify Paramedic Transport Rates Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office Mary Strenn, City Manager, gave a report MOVED by Council Member Boulgandes, SECONDED by Council Member Jacobson to close the pubic hearing MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 Mark Hensley, City Attorney, read the following. RESOLUTION NO 4393 A RESOLUTION ADOPTING NEW FEE SCHEDULES FOR THE EL SEGUNDO FIRE DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING PARAMEDIC TRANSPORT SERVICES MOVED by Council Member Jacobson, SECONDED by Council Member Busch, to adopt Resolution No 4393 adopting new fee schedules for the El Segundo Fire Department to recover costs incurred from providing paramedic transport services MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 9 `i Il 4. Consideration and possible action for a public hearing on the operating and capital outlay requests up to $253,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police These requests will be utilized for "front line law enforcement" Mayor McDowell stated this is the time and place hereto fixed for a public hearing on the operating and capital outlay requests up to $253,000 in the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office. Mary Strenn, City Manager, gave a report MOVED by Council Member Jacobson, SECONDED by Council Member Busch to close the pubic hearing MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read the following: RESOLUTION NO 4394 A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM MOVED by Council Member Busch, SECONDED by Council Member Boulgandes, to adopt Resolution No 4394 providing for the implementation of the Citizens Option for Public Safety (COPS) Program MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C UNFINISHED BUSINESS D REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Mayor McDowell noted that Interviews would be held on October 5, 2004 for various openings and encouraged anyone interested In serving to submit an application E CONSENT AGENDA All Items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an Item is made, the item(s) will be considered individually under the next heading of business MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 10 41 23 in the total ester N° • 0p4 m 2543175 ° 712 4 throee gen�efit checks', hers d Employ ursements ed W arran um d W�re'Cransfers frorr�Ql' an � en disb t N 71 tiFied'. 33y folk emerg cy 5 mount °f $743,547. 11 607.28 Ra s or agreemeo , t of $4 due t-0- o contract the total amours early wire transfers 7 2p04• checks release tints, $eptember andtor adjustor ce 0 blanket eetin9 Minutes of and' suan alive frients City Council M of $e ()00 for the Administr a er to APproVed al services a9 City Maroved to 6• r°fession Authorized the as PP Q4 05 in excess 179,500) a annual p services, t positioning APprpved orders for Fiscal tmPact $for professional IGloba 7' purchase ation SYsCem netor) and att�nent.l 0.3378 Inform Prop City Services Done -Year C °ntr far .o eo9raphic e1 McOaniei (sole P Authorized the execute tie City Attorney with wlicha ceed $15,000 • farm by the City S consulting r not to ex roved tO stems network form by GIS1Gp) urchase of ' 1058, as avl ation SY System l for Inform not to exceed lanket p tract #3 issuance °f mendleXtend Gon�mpany name) order, standard Manager to SO issuance (actual of blanket P the existing by the City en AttomeY with ices and is G� y Manager t 43A, as aPProvedystem en i ga the city one consulting 6,00 Aumorixc tAgreement No 3 nc, for teed $11 000 • Aent N° 3379, as a1 Sery municabons, exce reem FY professioWith �edO Com order, not to ervices A MedicaGroup o and p�ttorneY ket purch s d prpfessiona estchester Van of blan with not to excee a of b issuance to executbey the city Attor ss for -duty C 00) and issu of a Change Man 9 ed to form Ioy fitne of ex Issuance a 10, tie ceed for additional 2()04 Cal em employ (not Author zed is the to 105 for hY5 ca 70,000. rogram' not 2004 1 exa exceed $ are Solutions, lion p exeaut +ve P nOt to Class S°ftw dentratiza standard purchase o0e60 -00622 w�mplete Cash1enng execute a by the Gir! er to Order tO and training to r ° d the City 33sa, as aPRfOVedsales and use taxes licensing 23 500 Authorize t No, business, exceed $ ices Agreem Advisors for professi°nal Municipal l�evenu a orders w, ram blanket Purchase co Attorney ncement PrQg artment s OCI-C lnc•, Ebs$130,1p0) revenue enha I ibrary Dep ices, adt- ewal °f the ation SeNlnc. lFiscal tmP Servlces, APProvevden nua Baker &��nn°vatfv I terf,ef &- ►or Information contract No. 8 Servlces, and ices send Irmo alive Interfaces, for feu lion orders to B online cata1°gtn9 Subscription blanket purchas Sery tenals, Authon Ebsco Subscription 1 ling library ma OC ,220, for FY 2004 -20p5 fO non eY services and system maintenance' a'nte IL MINUTES OF THE RgGUTAR �' SEpTEM P �E� Q004 9 Approved Amendment No 2 for the extension of an existing Contract No 2999B with Gary V Bufkin Consulting (GVBCC) for development of a web -based permit system for one year (No Fiscal Impact), Approved Amendment No 2 for the extension of an existing Contract No 2925B with MRH Structural Engineers (MRH) for plan review services for an additional two years. (Fiscal Impact $205,000 for Fiscal Year 2004 - 2005), and approved Amendment No 1 for the extension of an existing Contract No 3245 A with Data Micro Imaging Company (DMC) for microfiche services for one year (Fiscal Impact: $20,000 for Fiscal Year 2004 -2005) Authorized the City Manager to execute amendments 10 Approved the issuance of blanket purchase orders to Bound Tree Medical (to purchase medical supplies from single source vendor), UCLA (for continuing education, defibrillation training and Automatic External Defibrillator (AED) program oversight), and Pinkerton Government Services, Inc (to perform high rise inspection services) (Fiscal Impact $20,000, $24,200 and $10,500, respectively) 11 Approved agreements with Cassidy & Associates, Contract No 3381, The MWW Group, Contract No. 3382 and Urban Dimensions, Contract No. 3383 for work related to the City's efforts regarding Los Angeles International Airport, lobbying efforts in Washington, D C. and obtaining federal transportation funds (Fiscal Impact $256,000) Authorized the Mayor to execute 12 Approved issuance of blanket purchase orders for FY 04/05 in excess of $10,000 for individual contract instructor agreements, insurance coverage for contract instructors /participants and contract extension for Studio Printing. (Fiscal Impact $285,400) Authorized the City Manager to execute standard individual Contract Instructor Agreements Authorized the issuance of a blanket purchase order to Southern California Municipal Athletic Foundation (SCMAF) for FY 2004 -2005 for providing insurance coverage to contract instructors and participants. Authorized City Manager to execute extension options in the Studio Printing agreement. 13 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGAIDES 14 Approved adoption of a Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et seq.) rescinding Resolution No. 4324 and adopting a new Resolution No. 4395 approving a new Conflict of Interest Code 15 Approved Contract Amendment No 1 to Contract No 3184 with Tina Gall and Associates for Community Development Block Grant (CDBG) management services for fiscal year 2003/2004 to include an expanded scope of services for the negotiation and sale of Community Development Block Grant (CDBG) funds The amount of the contract Is $19,600 (an Increase of $4,510). Authorized the City Manager to execute the amendment In a form approved by the City Attorney. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 12 43 16 Authorized acceptance of a grant award from the U.S Department of Homeland Security (DHS), USFA/Federal Emergency Management Agency (FEMA) under the 2004 Assistance to Firefighters Grant Program. (Fiscal Impact $145,200) Authorized the Fire Department to appropriate $130,680 from FEMA/DHS through electronic fund transfer (90% federal cost share) Encumbered $14,520 (local share 10 %) from the Equipment Replacement account for Fire Department Self- Contained Breathing Apparatus (SCBA) 17 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 18 Adopted plans and specifications for the abatement of asbestos and lead materials from the existing clubhouse located at 300 East Pine Avenue — Project No PW 04 -08 (Estimated Cost $100,000) 19 PULLED FOR DISCUSSION BY CITY MANAGER STRENN 20 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES MOVED by Council Member Boulgarides, SECONDED by Mayor Pro Tern Gaines to approve Consent Agenda Numbers 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16, and 18 MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 COUNCIL MEMBER BUSCH NOT PARTICPATING IN ITEM 18 DUE TO A POTENTIAL CONFLICT REGARDING THE LOCATION OF HIS RESIDENCE CALL ITEMS FROM CONSENT AGENDA 13 Consideration and possible action regarding approval of annual professional services agreements and issuance of blanket purchase orders for FY04 -05 in excess of $10,000 for the Police Department MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to authorize the City Manager to execute a one -year Contract No 3372 for professional services for copier /printer services with Oc6 Copy Machine not to exceed $14,004, authorize the City Manager to execute a one year Contract No. 3384 for Computer Aided Dispatching /Records Management System, Mobile Data Computer maintenance and operations with the West Covina Services Group, not to exceed $70,000, authorize the City Manager to extend the existing standard Professional Services Agreement to help fund the Reach Out Against Drugs (R O A.D.) program, not to exceed $10,000; authorize the City Manager to execute a one year Contact No 3385 with Motorola for two way radio repair and maintenance of the Communication Center's radio assets and infrastructure, not to exceed $75,000; authorize the City Manager to execute a one year Contract No. 3386 for maintenance for the systems used by the Communications Center to record all telephone and public safety radio transmission with Dictaphone, not to exceed $11,000, authorize the City Manager to execute a one year Contact MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 13 44 No 3387 for animal sheltering services with the Society for the Prevention of Cruelty to Animals Los Angeles, not to exceed $27,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 510 17 Consideration and possible action to modify the current Lateral Entry Program regarding the candidate's qualifications for both police officer and dispatcher positions MOVED by Council Member Boulgandes, SECONDED by Council Member Jacobson to modify the Lateral Entry Police Officer Program to include applicants who have separated within the past thirty -six months from a state, county, or municipal law enforcement agency and possess a California Commission on Peace Officer Standards and Training (P O S T ) Basic Certificate This separation cannot be due to termination or resignation in lieu of termination, and modify the Lateral Entry Dispatcher II Program to include applicants who have separated within the past thirty -six months, as a Public Safety Dispatcher from a state, county, city or agency thereof, for a minimum of two (2) years and possess, or have the ability to obtain, a valid Public Safety Dispatcher Certificate issued by the California Commission on P 03 T This separation cannot be due to termination or resignation in lieu of termination MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 19 Consideration and possible action regarding a Special Permit per Municipal Code, Chapter 2, 6 -2-4 Circus, Carnival, Wild West Show, Parade for the El Segundo Chamber of Commerce MOVED by Council Member Jacobson, SECONDED by Council Member Busch to approve Special Permit in Municipal Code, Chapter 2, 6 -2 -4. Circus, Carnival, Wild West Show, Parade for El Segundo Chamber of Commerce to facilitate a petting zoo and pet adoption outlet at the Richmond Street Fair MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 20 Consideration and possible to award purchase order increase (for 2003/04) and contract to Amy Lane from $9,950 to $13,450 to provide services as Assistant Coach for Youth and Adult Tennis Programs for the Recreation and Parks Department (Fiscal Impact $3,500) MOVED BY Council Member Boulgandes, SECONDED by Council Member Busch to award purchase order increase and Contract No 3377 to Amy Lane in amount of $3,500 for a total value of $13,450. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 14 45 F. NEW BUSINESS 21 Consideration and possible action amending the El Segundo Municipal Code (ESMC) regarding the elimination of the Community, Economic and Development Services Department and Community, Economic and Development Services Director position and the establishment of the Planning and Building Safety Department, the Economic Development Department and the At -Will positions of Director of Planning and Building Safety and the Director of Economic Development Mary Strenn, City Manager, gave a report Mark Hensley, City Attorney, read the following ORDINANCE NO 1378 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1 -6 -3, 1 -6-4, AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND DEPARTMENT DIRECTORS Mayor Pro Tern Gaines introduced the ordinance. G REPORTS — CITY MANAGER — NONE H REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Spoke regarding the Violence in the Workplace training recently provided to City employees and reported on the recent Police Officer applicant testing Also spoke on labor negotiations and requested an item be agendized for the next meeting regarding a council member sitting on the negotiations board. Council Member Busch — Spoke regarding the upcoming PUC vote on the 310 area code split. Requested update on the Douglas Gap Closure Project and the Air Force Base Project Spoke regarding the 911 Memorial at Freedom Park and the Pancake Breakfast that followed Council Member Jacobson — Spoke on the League of California Cities Conference. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 15 Mayor Pro Tern Gaines — Spoke regarding City Council leadership and reported on Homeland Security Conference Mayor McDowell — 22 Consideration and possible action regarding adoption of a resolution expressing the City of El Segundo's support of efforts by the California Air Resources Board to implement measures aimed at reducing greenhouse gas emissions MOVED by Mayor McDowell, SECONDED by Council Member Boulgarides to adopt Resolution No 4396 supporting California Air Resources Board efforts to reduce greenhouse gas emissions MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES MAYOR MCDOWELL, COUNCIL MEMBER BOULGARIDES AND BUSCH; NOES MAYOR PRO TEM GAINES; ABSTAIN COUNCIL MEMBER JACOBSON 3/1/1 Introduced Andrea Sudano new El Segundo reporter for the Daily Breeze Reported on the El Segundo Power Plant and their application to modernize the plant Requested item be agendized for next Council Meeting regarding rezoning of the power plant site PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda The Council will respond to comments after Public Communications is closed. Robin Nahin, City Employees' Association Representative, spoke regarding Council compromise regarding cutting the CSI position from next year's budget and labor negotiations Requested improved communications during negotiations Mark Maryam, resident and spouse of Association Board Member, spoke regarding labor negotiations Suggested additional revenue could be obtained by charging residents for trash pick up MEMORIALS — NONE CELEBRATIONS — Upcoming wedding this Saturday, September 25, 2004, of Matt Gallini and Jamara Ostby. Matt is the son of Council's Executive Assistant, Julia Abreu- Mason and husband, William T Mason II CLOSED SESSION - NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 16 /' 1 ADJOURNMENT at 10 35 p m Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2006 PAGE NO 17 CRV UP 6LAi MU t%WRRACUANG6 WAWOMDRIRUPRIATIOUSALLNXU& INCAL YGR i1MNi ApOP'Itq RUgiT FNgIIAR2 R ALV[AlIt MK O4LT Anaua la M[l Rmm Pri.i.nYNpel AppryrlWnl�MmJnafTnmhn 0u[ AR.00 "I AD]INTMZM G,—[ � 21m f � gWmm in GUeN FW Tnnrfnlo On S. 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L.M[ydpJ6ur MelrclWd Ilo —IAd ToW GnmIFUn Atlrymenlr IMIIO) dmjxwksern6la Nan e]mhaaplb C <nmam. mwaAm ammmron sxlww] up R[y[WnbTmlMwlAe 0.anI FVn f:I0.%OI (IUM) Ma lN p me mm r ml utlueNmpwn mb 5212410: 10 lwlW u m mVnft Y [at .amemPamt w . nn Go TN Aelorminn m Auwurtd R[n[Nn (10 }50) f'um fn+ PC In NrrCm C[m[[Wnnpnknlwl5emrx 2]Il 6}II 10000 MI.VN MNi C,mauimnOpeNW Sypinl xnS SUM ( cn.[mnnmha[nmmisrmm mwxll sag.o 0 finml AdmMMatNn Ccnemm� m[mn n }Ty6l(a dW TOnl AtlyrnnftU ntl bCOBp PuN 15,5W R.�hVnwwam PYM Frwy Ow Na daun[eu fmnfn fmm de PUnwNO UnemNmyFW mGrmUI FUOtl 9Ra W,,, A,d Wvtt CVNI WnmrCpMll�nremvn RtlmdmlM+vuN 0.wa SK ¢0 AFppO ]ffiFl Coan C w Slmdty Py /101/116 IIp50 14K0 More S. qu.. na gxunn mGmeN fund 1lN (IN 1501 (iKl %1 Twl Adlumenl Sewp Fwd Twl ROYee Clh Appruprinmro- All FumW Yelvin[f Tlln Qn ` f 5]]IS.Fp rnnlC MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 18 CITY OF EL SEGUNDO EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS FISCAL YEAR 2006NS ADOPTED BUDGET FISCAL YEAR 2003-04 BUDGET Account Inc (Dec) Bdanee Preliminary Estimated Ravenum lulueive of Tivnsfen to 5 68,214,800 ADJUSTMENTS Geeerel FYnd Demeuse to Property Tanm Dined on revised County estimates (20,100) Dxrease m Sulce Tun resulting from the Skk Budget ,mpm (193,500) Decrease In Property Tana resulting hom State Budget impact (210,300) Transfer from Saks on, and Property tans to VLF from State budget impact 403,800 Increase in Rental Revenues bored on all phone tower agreement 18.00) Transfer from Saks tss w Sales inn in Leu to reflect unp um of triple flip (2,102,350) Transfer from Sales tan to Leu from Salm tin 10 Inflect impact of triple flip 2 102.350 Transfer, In Reduction in the Transfer in from ASSOCtated Recreatmn Fund 00004105 (12,300) Net Decrease in Transfer Oom the Ecoriom c Uncertainty Fund to General Fund 0000.9402 (39,700) Total General Fund Revrnue Edrmmet Ad)mtmenu (54,100) Server Furl Increase, RVenUe eanmah m the SeWC, Fund l—,AgO, from reduced and aldy I.,on S 122,288 Reduce Sewer Fund Transfer from the Gen Food rusulung from reduced subsidy 00)0.9001 (122,200) Increase Transfer from the General Fund relating to Stonn Dorms standby pry 0000.9001 14,650 Reduce Senor Fund Trmnifer from the General Fund mlating to Suu m Diane; 0000 -90)1 (156,150) TOW Sewer Fund Revenue &rigeh Adf Wmeab (171.500) Prier Year Dm,gnaled Fund Reaervm Total Revbed Ertimated Haveonm foclusk. of Transfer In warm. 19,334.600 S 87,323,880 MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 19 l n SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 28, 2004 — 8 00 A M CALL TO ORDER — Mayor McDowell at 8 00 a m ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgandes - Present Council Member Busch - Absent Council Member Jacobson - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves poor to addressing the City Council Failure to do so shall be a misdemeanor and punishable by a fine of $250 CLOSE /D SESSION The City/Councd moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators; as follows• CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956 9(b) -0- potential case, Initiation of litigation pursuant to Government Code §54956.9(c) -1- matter ADJOURNMENT at 8 57 a m Cathy Domann, Deputy City Clerk 5t EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION- Consideration and possible action regarding a request by the Vietnam Veterans of America to place a sign on the public right -of -way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway." RECOMMENDED COUNCIL ACTION. 1) Authorize the placement of a sign in the public right of way adjacent to Sepulveda Boulevard bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway," 2) Alternatively, discuss and take other action related to this matter BACKGROUND & DISCUSSION: The City has received a request from the Vietnam Veterans of America South Bay Chapter 53 to place a sign, approximately 2'x 3" in size, on the public right -of -way adjacent to Sepulveda Boulevard that reads "Los Angeles County Vietnam Veterans Memorial Highway " The signs are authorized to be placed on California State Highway One (Sepulveda Boulevard) according to a statute introduced by Assemblymember Nakano and signed into law in 2000 Should the City Council approve this request, the sign would be prepared and delivered by the Vietnam Veterans of America and installed by staff at a location along Sepulveda Boulevard selected by the City The Vietnam Veterans of America are requesting that the sign would be posted in the vicinity of The Lakes Golf Course ATTACHED SUPPORTING DOCUMENTS. Letter from Vietnam Veterans of America South Bay Chapter 53 FISCAL IMPACT: N/A Operating Budget Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No 14&L_ 9� Mary Strenn, City Managerl�% 59- 7 Vietnam Veterans of America, Inc. SOUTH BAY CHAPTER53 to Sarvwe to Amenca September 22, 2004 Mayor Kelly McDowell City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mayor McDowell The Vietnam Veterans of America South Bay Chapter 53 is seeking a location along southbound California Highway One (Sepulveda Blvd) in the El Segundo area for the placement of a highway sign bearing the designation "Los Angeles County Vietnam Veterans Memorial Highway" Chapter 53 is requesting that the City of El Segundo consider allowing the placement of such a sign on city property Several years ago the City of Hermosa Beach authorized the placement of a similar sign at the intersection of Aviation and Sepulveda Boulevards The signs are placed to honor the service and sacrifices of veterans of the Vietnam War The designation was enacted into law as Resolution Chapter 94 (Assembly Concurrent Resolution 115), Statutes of 2000, after being introduced by its author 53rd District Assembly member George Nakano If it be the desire of the council members, we would be available to meet with the City Council to discuss this matter in further detail Sincerely, Jerry Yamamoto, President Cc David Fein, Assemblymember Nakano's Office 412 CAMINO REAL REDONDO BEACH CA 90277 (310) 540 -8820 WWW WA53,US 53 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE- October 5, 2004 AGENDA HEADING: Consent Consideration and possible action regarding a status report on the Los Angeles Air Force Base Modernization Project and the efforts of the Los Angeles Air Force Base Regional Alliance to prevent closure of the facility (Fiscal Impact - none) RECOMMENDED COUNCIL ACTION. Receive and file, and /or, 2 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION During the City Council meeting of September 20, 2004 staff was requested to provide an update on activities related to the Los Angeles Air Force Base ( LAAFB) The LAAFB Modernization Project is now under construction which at this point is confined to excavation and foundation work. The project on Area B will include 560,000 square feet of facilities developed by a partnership of Kearny Real Estate, Catellus and the Morgan Stanley Real Estate Fund The most visible construction activity on the site is the Child Development Center at the northernmost portion of the site scheduled to be completed by December The schedule for the remaining portion of the project calls for completion in December of 2005 and the transfer of Area A to the developers in April of 2006 Area A will be developed as 625 residential units in the City of Hawthorne (Background and Discussion continues on the next page) ATTACHED SUPPORTING DOCUMENTS- None FISCAL IMPACT. None Operating Budget N/A Amount Requested N/A Account Number N/A Project Phase. N/A Appropriation Required, _Yes X No C\ Z (��- %1Z 716g Director, Community, Economic & Development Services Mary Stren Cityer 9! "/ dy 54 • Background & Discussion: (continued) The Regional Alliance is a broad coalition of businesses, civic and government leaders formed to address issues related to the upcoming round of the Base Realignment and Closure Commission Funding for this effort includes an appropriation of $20,000 from the City of El Segundo in FY 2003 -2004 The Alliance held its most recent meeting on September 17, 2004 where a number of items were discussed Highlights of the meeting included the following 1 Consultants to the Alliance think the BRAC process will continue to move forward despite recent rumors that it might be delayed 2 Appointments to BRAC will be made by March 15, 2005 To date, other than a small office, the State of California has not appropriated funds to try to prevent bases closures while Colorado, New Mexico and Rhode Island have set aside millions of dollars towards this effort This places an even greater burden on the Alliance to address LA AFB closure issues However, it is anticipated the Governor will soon be establishing a BRAC council or commission to address these issues 4 The LA Economic Development Corporation will be releasing a study in the next few weeks that evaluates the economic impact of the base in the region This information will serve as the basis for much of the Alliance's strategic work in the year ahead C \STAFF REPORTS \Staff Report - LA AFB 10 5 4 Rev doc 55 EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agendi Consideration and possible action regarding approval of an Agreement to Implement the Community Development Block Grant (CDBG) Home Delivered Meals Project between the City of El Segundo and St Vincent Meals on Wheels, for an amount not to exceed $20,000 (plus client donations) Contract period October 11, 2004 through September 30, 2007 Fiscal Impact - $20,000 RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute an agreement with St Vincent Meals on Wheels, and /or 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION, On June 15, 2004, the City Council approved a one -year Agreement with NDK Foods, Inc, to provide meal service under the Community Development Block Grant Home Delivered Meals Project at a cost per meal of $3 05 Staff properly procured for these services prior to City Council approval, obtaining three bids from similar "meals -on- wheels" programs, as well as receiving a proposal from a local catering company Furthermore, staff verified NDK Foods, Inc's service record and checked references However, the research conducted to identify NDK Foods, Inc , as the most responsive and capable service provider, including the preliminary meal samples prepared by NDK, Foods, Inc, for City staff and the City (Please see page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS* Professional Services Operating Budget. $30,000 ($5,400 CDBG, $24,600 General Fund Revenue from sale of unallocated funds to the City of San Fernando) Amount Requested: $20,000 Account Number- CDBG 111 - 2778 -6214 Project Phase: None Appropriation Required: _Yes X No ep em er , Jams Hansen. Director of Community. Economic and Development Services REVIEWED BY: DATE• Ma(,j( /C /Jit�y M— anager p /� /Y STAFF REPORT: October 5, 2004 Page 2 BACKGROUND AND DISCUSSION (continued) Council, proved unreliable The food sampled by City staff was of a higher caliber and quality than the daily meal service that has since been provided to the Home Delivered Meals program participants Almost from the beginning of NDK Foods, Inc, service to the City of El Segundo, the quality of food and service delivery to the Home Delivered Meals program participants has been extremely disappointing Food often arrives in an inedible fashion, either overcooked /undercooked, hot foods arrive too hot and are not separated from cold foods, and the overall consumption quality remains poor Menu selections are often inappropriate for the clients' dietary restrictions Recreation and Parks Outreach staff must often separate the meals and repair the contents of damaged packages immediately prior to daily distribution to residents Many attempts, often daily, made to NDK, Foods, Inc,, to improve food quality, alter menu selections, and correct delivery problems proved unsuccessful After ninety days of the contract and exhaustive attempts to remedy the vendor's service, the quality has not improved, and long- standing El Segundo program participants have begun to withdraw from the program Staff contacted four agencies experienced in "meals -on- wheels" programs to replace NDK Foods, Inc The agencies included St Vincent Meals on Wheels ($3 50 per meal), Oldtimers Foundation ($6 00 per meal), Salvation Army ($5 00 per meal), and Morrison's (no response received) In addition to a higher price per meal, the other agencies were unable to provide services due to cost, timely distribution of meals, and /or distance from the City St Vincent Meals on Wheels (not affiliated with the hospital) has been providing home delivery meal service to homebound seniors and severely disabled persons for 25 years Among its current clients are Culver City, and other adjacent (Palms) Los Angeles areas St Vincent's office, kitchen and distribution facility are located in Los Angeles Due to a growing demand for services and market expansion, St Vincent's has been very cooperative and willing to provide meal service to the homebound residents of El Segundo Staff conducted a site visit to St Vincent's kitchen facility The results were very positive St Vincent's capably demonstrated experience in the preparation, packaging and distribution of quality, hot, and nutritionally appropriate meals targeted for special needs persons They prepare meal menus that cycle regularly, are nutritionally balanced for low - fat/low salt diets, and are based on the dietary needs of persons 55 years of age and older St Vincent's will provide five -day per week hot meal service and, upon request, one weekend meal at a cost of $3 50 per meal They will deliver the meals daily to the El Segundo Outreach Office El Segundo volunteers distribute the hot meals to homebound residents Outreach staff again checked St Vincent's references and sampled meals To maintain quality control, Outreach staff will conduct a daily inspection of all meals delivered This attentiveness served to identify significant problems with NDK, Foods, Inc, and will hope- 57 STAFF REPORT: October 5, 2004 Page 3 fully prove beneficial in maintaining a quality program with a new provider. A total of $30,000 in CDBG and General Funds were approved and budgeted for fiscal year 2004 -2005 to support this project Of the total amount of $30,000 for the Home Delivered Meals Project, $20,000 will be used to contract for professional services with the recommended meal provider and the remaining funds pay a portion of the Outreach Office part-time staff salary, as well as having been expended on the former provider, NDK Foods, Inc for the period July 1, through October 8, 2004 The CDBG portion is $9,100 and the General Fund portion is $20,900 The General Fund portion will be paid from the General Revenue Funds in the amount of $75,734 that the City of El Segundo obtained by selling unallocated 2003 -2004 CDBG funds in January 2004 to the City of San Fernando in lieu of regular fund contributions Participant contributions that average an additional $12,000 annually bring the total of funds available for the program to $42,000 P,PLAN GAND BLDG CDBG \Herne DeLtvefdM MCDBG hdm1050 SLVw s 58 Agreement No AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES BETWEEN THE CITY OF EL SEGUNDO AND ST. VINCENT MEALS ON WHEELS This AGREEMENT is entered into this first day of October 11, 2004, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and ST VINCENT MEALS ON WHEELS, a California Non - Profit Corporation ( "CONSULTANT ") 1 RECITALS This Agreement is entered into with reference to the following facts, objectives and understandings between the parties A CITY is a recipient of Community Development Block Grant (CDBG) funds through the County of Los Angeles The CDBG program is funded by the United States Department of Housing and Urban Development (HUD) pursuant to Title 1 of the Housing and Community Development Act of 1984 as amended ( "ACT ") B CITY approved the provisions of federal funds under the ACT to be used to provide professional services required under CITY's Community Development Block Grant Program 2 CONSIDERATION A As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below, B As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement, C As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed TWENTY THOUSAND dollars ($20,000) for CONSULTANT'S services CITY may modify this amount as set forth below Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference 3 SCOPE OF SERVICES A. CONSULTANT will perform services listed in the attached Exhibit "A," which are incorporated herein B CONSULTANT must provide these services to CITY's residents in households meeting verified low and moderate - income criteria as established by HUD and the Los Angeles County Community Development Commission ( "COUNTY "). At least 51% of such persons must meet said low and moderate household income criteria and must be CITY's residents Residence information must be kept on all Page I of 11 5 9 clients served under this program CITY will determine eligibility and which persons receive services under CDBG C CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement 4 PERFORMANCE STANDARDS While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services CITY will continuously monitor CONSULTANT's services CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction Costs associated with curing the deficiencies will be borne by CONSULTANT 5. DISPUTES AND REMEDIES. A Claims, disputes, and other matters in question between the Parties ansmg out of or relating to this Agreement or the breach thereof, must be resolved by the following procedure i CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus A meeting may be requested by either party at any time for the purpose of resolving a dispute A determination by CITY's Community, Economic and Development Services Director will be made within two (2) weeks after a meeting to resolve the dispute, u If unresolved within thirty (30) days, then CITY's city manager, or designee, will make a final determination, ill Following the city manager's final determination, the Parties may submit any unresolved matters to non - binding mediation. The parties may, but are not required to be, represented by counsel in mediation iv If the Parties do not agree to mediation, or if mediation does not resolve the Parties' dispute, the matter may be pursued in Los Angeles County Superior Court B The Parties' rights and remedies under this Agreement are in addition to any other rights and remedies provided by law Page 2ofII 60 6 PAYMENTS. CITY will pay CONSULTANT a fee of $3 50 per meal for the Services listed above. Annual compensation is based upon an allocation of both CDBG funds and CITY funds Compensation paid in future years is based on a portion of the CITY'S annual allocation, if and when CDBG funds are made available to CITY from COUNTY The parties understand and agree that such reimbursement, if any, is conditioned upon receipt of CDBG funds by CITY from COUNTY Such funds, if any, may be paid only after development and execution of a Memorandum of Understanding between CITY and COUNTY necessary to implement the project covered by this Agreement, and receipt and approval by CITY of a periodic detailed invoice, and any other program monitoring reports required by CITY, in a form specified by CITY CITY will pay CONSULTANT as follows: After services have been rendered by CONSULTANT, a detailed invoice on forms mutually acceptable to both parties must be submitted to CITY CITY will then process payment to CONSULTANT and pursue claim for payment from COUNTY, based upon said invoice Payment will be made to CONSULTANT in the amount of the invoice as approved by CITY and subject to return to CITY should the COUNTY prove unwilling or unable to reimburse CITY for said payment 7 FAMILIARITY WITH WORK A. By executing this Agreement, CONSULTANT agrees that, to the best of CONSULTANT's knowledge and belief, CONSULTANT has i Carefully investigated and considered the scope of services to be performed, u Carefully considered how the services should be performed, and Ill. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement B If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY 8 TERM This Agreement will take effect on October 11, 2004 (the "Effective Date') and shall continue until September 30, 2005, unless earlier terminated pursuant to the provisions hereof The Agreement may be extended for two additional years at the CITY's sole discretion up to September 30, 2007 4 TIME FOR PERFORMANCE CONSULTANT will not perform any work under this Agreement until A CONSULTANT furnishes proof of insurance as required under Section 21 of this Page 3 of 11 61 Agreement, and B CITY gives CONSULTANT a written, signed, and numbered purchase order in addition to a written Notice to Proceed This Agreement will supersede any conflicting provisions included on the purchase order or notice to proceed issued pursuant to this Agreement C Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk 10. TAXPAYER IDENTIFICATION NUMBER CONSULTANT will provide CITY with a Taxpayer Identification Number 11 PERMITS AND LICENSES, CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement 12 WAIVER CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character 13 TERMINATION A Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause B CONSULTANT may terminate this Agreement at any time with CITY's mutual consent Notice will be in writing at least thirty (30) days before the effective termination date C Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work` D Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up Page 4ofII 62 to the effective date of notice of termination, not to exceed the total costs under Section 2(C) E Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those termmated. F By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section 14 NOTICE OF BREACH AND OPPORTUNITY TO CURE. Neither party will be deemed to be in breach of this Agreement based on a breach that is capable of being cured until it has received written notice of the breach from the other party The party charged with breach will have fifteen (15) days from the date of receiving such notice in which to cure the breach or otherwise respond If the circumstances leading to the charge that the Agreement was breached have not been cured or explained to the satisfaction of the other party within fifteen (15) days from the date on which the party received notice of breach, the non - breaching party may terminate this Agreement 15. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. CITY will indemnify and hold CONSULTANT harmless for any use of the work product other than as contemplated by this Agreement 16 PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or City without CITY's prior written approval All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties 17 INDEMNIFICATION. A CONSULTANT agrees to the following i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or Page 5 of 11 63 any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, and representatives C It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement D The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 25, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification 18 ASSIGNABILITY This Agreement is for CONSULTANT's professional services CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void 19 INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed Under the provisions of this Agreement, and as stipulated in OMB Circular A -133, as revised for Audits of States, Local Governments, and Non -Profit Organizations, services provided by CONSULTANT, under the definition of a federal award recipient, will hold the status of a vendor CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only 20 AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement CITY will have free access at Page 6 of 11 64 all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities CONSULTANT will retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement 21 INSURANCE A Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below Type of Insurance Commercial general liability Professional Liability Business automobile liability Workers compensation Limits (combined single) $1,000,000 $0 $1,000,000 $1,000,000 B Commercial general liability insurance will meet or exceed the requirements of the most current ISO -CGL Forms The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carved by CITY will be excess thereto Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY C Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto) D Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to maintain the insurance in effect for a period of three (3) years after this Agreement expires or is termmated ( "extended insurance ") Such extended insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect E CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from Page 7 of 11 65 time to time Insurance must be placed with insurers with a current A.M Best Company Rating equivalent to at least a Rating of "A VII " F Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 13 22 CDBG REQUIREMENTS. During the performance of this Agreement, CONSULTANT agrees to comply with the following federal provisions: A Executive Order 11246 requires that during the performance of this Agreement, CONSULTANT agrees not to discriminate against any employee or applicant for employment because of race, religion, sex color or national origin CONSULTANT will comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of Secretary of Labor CONSULTANT will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to books, records and accounts by the AGENCY and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders B Title VI of the Civil Rights Act of 1964 provides that no person will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program activity receiving federal financial assistance C Section 109, Title 1 of the Housing and Community Development Act of 1974 provides that no person in the United States will, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title D Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of age or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, will also apply to any such program or activity E CONSULTANT must also comply with all regulations of the Americans with Disabilities Act (ADA) of 1990 (42 USC §§ 12101 et. seq.) 1 Section 3 of the Housing and Community Development Act of 1968, as amended, 12 USC §§ 1701 et seq , " Compliance in the Provision of Training, Employment and Business Opportunities requires that the work to be performed under this Agreement is on a project assisted under a program providing direct Page 8 of 11 66 federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC § 1701u Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contract for work in connection with the project be awarded to business concerns, which are located in or owned in substantial part by persons residing in the area of the project The parties of this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR § 135, and all applicable rules and orders of the Department issued thereunder before executing this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability that would prevent them from complying with these requirements. 2 Lobbying Certification CONSULTANT must include the language of this certification in all subcontracts, all subcontractors must certify and disclose accordingly F It is understood that each person/entity /firm who applies for a Community Development Commission contract, and as part of that process, must certify that they are familiar with the requirements of Los Angeles County Chapter 2 160 (Los Angeles County Ordinance 93- 0031). Persons /entitles /firms acting on behalf of the above named firm must comply with the County Code. Any person/entity /firm seeking a contract with Community Development Commission will be disqualified for such a contract, be denied the contract, be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code 23 USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement Such approval must approve of the proposed consultant and the terms of compensation. 24 INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update 25 NOTICES All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows CITY CONSULTANT James Hansen, Director of Community, Sister Alice Mane Economic and Development Services City of El Segundo St. Vincent Meals on Wheels 350 Main Street 2131 West Third Street El Segundo, CA 90245 Los Angeles, CA 90057 Phone (310) 524 -2300 Phone (213) 484 -7226 Page 9of11 67 Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above In all other instances, notices will be deemed given at the time of actual delivery Changes may be made in the names or addresses of persons to who notices are to be given by giving notice in the manner prescribed in this paragraph 26 CONFLICT OF INTEREST CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27 SOLICITATION CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28 INTERPRETATION This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 29 ENTIRE AGREEMENT. This Agreement, and its Attachments, sets for the entire understanding of the parties There are no other understandings, terms or other agreements expressed or implied, oral or written There is one (_L_) Attachment to this Agreement This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns 30 RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning, it will not be interpreted strictly for or against either Party 31 SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 32 AUTHORITY /MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein This Agreement may be modified by written amendment CITY's city manager, or designee, may execute any such amendment on behalf of CITY 33 ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is Page 10 of 11 MR •• delivered by facsimile transmission Such facsimile signature will be treated in all respects as having the same effect as an original signature 34 TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement 35 STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first heremabove written CITY OF EL SEGUNDO, ST VINCENT MEALS ON WHEELS a municipal corporation Mary Strenn, City Manager ATTEST Cindy Mortesen, City Clerk APPROVED AS TO MARK D HENSLY Assistant P Tlannmg & Sister Alice Mane Taxpayer ID No Page 11 of 11 psa DeliveredMeals St Vicent's Foods doe 69 Exhibit A Scope of Services Community Development Block Grant Program Home Delivered Meals DESCRIPTION OF WORK CONSULTANT will Provide nutritionally balanced, hot meals which are based on the dietary needs of persons 55 years and older Meals are to be conveniently packaged, prepared and delivered to the City of El Segundo Outreach Office, Monday through Friday, between 11 00 am to 11 45 a in Menus approved by a Registered Dietician, are to be based on a minimum seven week cycle and contain at least one -third the Recommended Daily Allowance (RDA) for individuals 55 years and older The meals shall be provided during each non - holiday weekday throughout the year Holidays, as relevant to this Agreement include, January 1, Presidents Day, Memorial Day, July 4, Labor Day, Thanksgiving Day and Christmas Day 2 For clients identified by the City, and upon request, Consultant will provide frozen weekend meals containing at least one -third of the RDA, on Friday for consumption on the weekend If Friday is a holiday, the meals will be provided on the day prior to the holiday 3 Provide reduced calorie and reduced sodium (1,500 calorie and 2 grams sodium) therapeutic diets for clients identified by City staff 4 Provide to City staff, upon request, technical assistance from Consultant's Registered Dietician 5 Provide City sufficient copies of a printed monthly menu for distribution to El Segundo Home Delivered Meals program participants (hereinafter referred to as "participants ") 6 Transport and maintain food carriers in a sanitary fashion 7 Submit monthly, an invoice for the number of meals provided to the City of El Segundo in an amount determined by this Agreement Invoices should arrive no later than ten (10) calendar days after the end of the previous month of service and be addressed to Kimberly Christensen, Planning Manager, Community, Economic and Development Services City of El Segundo 350 Main Street El Segundo, CA 90245 8 Submit to CITY a statement of self - insurance evidencing liability coverage 70 CITY will 1 Provide volunteers or staff to deliver meals to program participants' homes Perform an individualized participant intake and eligibility evaluation to determine current and continued need for each participant's level of service Provide to program participants, if needed, referrals to appropriate agencies for alternative/additional public services 4. Provide CONSULTANT with the necessary meal transporters and hot/cold packs. 5 Provide space and telephone for Home Delivered Meals Program b Reimburse CONSULTANT at the rate of $3.50 per meal prepared and packaged for Monday through Friday delivery to El Segundo Recreation and Parks Outreach Office, effective Octoberl 1, 2004 through June 30, 2005, with an option to renew said Scope of Services for up to two additional years through June 30, 2007, as incorporated herein and by reference to Agreement. 7 Prepare for CONSULTANT the following • List of Clients eligible to be served • Clients' special dietary needs, if applicable • Meal delivery schedules and transportation route to Recreation and Parks Outreach Office • Weekly list identifying number of meals required by each client 71 Name of Firm Address Community Development Commission County of Los Angeles COUNTY LOBBYIST CODE CHAPTER 2.160 COUNTY ORDINANCE NO. 93-0031 CERTIFICATION Date State Zip Code Phone No Acting on behalf of the above named firm, as its Authorized Official, I make the following Certification to the County of Los Angeles and the Community Development Commission, County of Los Angeles 1) It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2 160, (Los Angeles County Ordinance 93 -0031) and, 2) That all persons/entities/firms acting on behalf of the above named firm have and will comply with the County Code, and, 3) That any person/entity/firm who seeks a contract with the Community Development Commission shall be disqualified therefrom and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into contract with -the Los Angeles County and the Community Development Commission, County of Los Angeles Authorized Official Name Title Signature Date 72 EL SEGUNDO CITY COUNCIL MEETING DATE, October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING Consent Calendar AGENDA DESCRIPTION Consideration and possible action amending the El Segundo Municipal Code (ESMC) regarding the elimination of the Community, Economic and Development Services Department and Community, Economic and Development Services Director position and the establishment of the Planning and Building Safety Department, the Economic Development Department and the At -Will positions of Director of Planning and Building Safety and the Director of Economic Development RECOMMENDED COUNCIL ACTION 1) Second reading by title only and adoption of Ordinance No 1378 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Based upon the direction provided by Council to staff at the July 16, 2004 Strategic Planning session the Community, Economic and Development Services Department has been reorganized in order that the City's Economic Development Program receive greater emphasis and support The results of the reorganization include the establishment of the Planning and Building Safety Department and the Economic Development Department and the elimination of the Community, Economic and Development Services Department - continued on next page - ATTACHED SUPPORTING DOCUMENTS 1) Ordinance No 1378 FISCAL IMPACT Operating Budget- Amount Requested, Account Number* Project Phase: Appropriation Required _ Yes X No ORIGINATED BY DATE: 9/13/04 Ar//,� 4�1" Bret M Plumlee, Director Administrative Services DATE %V/ox 10 BACKGROUND & DISCUSSION, It also results in the establishment of the at -will positions of Director of Planning and Building Safety and the Director of Economic Development and the abolishment of the positions of Building Safety Manager, Economic Development Manager and the Director of Community, Economic and Development Services New class specifications and proposed salary ranges for Director of Planning and Building Safety and Director of Economic Development will be presented to Council for approval and adoption in October 2004 as part of the agenda Item implementing all fob classification and salary range changes contained in the fiscal year 2004 -2005 operating budget On September 21, 2004, the City Council provided for the first reading of the required Ordinance to amend the El Segundo Municipal Code (ESMC) as outlined above .nee�ae 524 74 ORDINANCE NO. 1378 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1 -6- 3, 1 -6-4, AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND DEPARTMENT DIRECTORS. The city council of the city of El Segundo does ordain as follows SECTION 1 The City Council finds as follows A The El Segundo Municipal Code ( "ESMC") provides that the City Council may from time to time by Ordinance designate departments, appointive officers, or employees of the City; B It is in the best interest of the City to list all existing City departments in the Municipal Code and officers excluded from the Personnel Merit System, and C It is in the best interest of the City to create the Departments of Planning and Building Safety and Economic Development and the positions of Director of Planning and Building Safety and Director of Economic Development SECTION 2 ESMC § 1 -6 -3 is amended in its entirety to read as follows "Sec 1 -6 -3. CITY DEPARTMENTS Effective October 1, 2004, the organization of city government consists of the following departments Administrative Services Department City Administration Economic Development Fire Department Library Department Planning and Building Safety Police Department Public Works Department Recreation and Parks Department" SECTION 3 ESMC § 1 -6 -4 is amended in its entirety to read as follows "Sec 1 -6 -4 EXCLUSIONS Page 1 of 4 75 Those officers and members of departments in addition to department heads and elected officers who are expressly excluded from the merit system are* Assistant City Manager City Attorney City Engineer City Manager Special Events Coordinator Street Superintendent Water and Sanitation Superintendent" SECTION 4 ESMC § 1 -6 -5 is amended in its entirety to read as follows, "Sec 1 -6 -5 DEPARTMENT HEADS For the purpose of this chapter and for the purpose of initiative Ordinance 586 and for the purpose of ordinances expanding the coverage of initiative Ordinance 586, and not by way of limitation, effective October 1, 2004, the term "Department Head" includes Chief of Police City Manager Director of Administrative Services Director of Economic Development Director of Planning and Budding Safety Director of Public Works Director of Recreation and Parks Fire Chief. Library Director " SECTION 5 Repeal of any provision of the ESMC herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance SECTION 6- If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable SECTION 7 The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances, make a note of the passage and adoption in the records of this meeting, Page 2 of 4 7 F; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law SECTION 8 This Ordinance will become effective on the thirty-first (31st) day following its passage and adoption PASSED AND ADOPTED this _ day of 2004 Kelly McDowell, Mayor Page 3 of 4 7 sir ATTEST STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five, that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2004, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2004, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Cindy Mortesen, City Clerk APPROVED Mark D Hen ME H. Berge, A7sistant City Attorney Page 4 of 4 am EL SEGUNDO CITY COUNCIL MEETING DATE October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar AGENDA DESCRIPTION Consideration and possible action regarding the approval of the examination plans for the Personnel Merit System job classifications of Building Inspector 1 /11, Office Specialist II, Senior Administrative Analyst, and City Engineer RECOMMENDED COUNCIL ACTION- 1 ) Approve the Examination Plans, 2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION. Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the Personnel Officer shall review and recommend to the City Manager, who in turn shall recommend to the City Council, an appropriate examination plan and weights for each portion of the examination for Personnel Merit System fob classifications Approval of exam plans for Merit System fob classifications in all City Departments has been required since the passage of initiative Ordinance No 586 in April, 1962 - continued on next page - ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT Operating Budget Amount Requested* Account Number- Project Phase- Appropriation Required. _Yes X No ORIGINATED DATE* 9- 2- 9- -0tr Bret M Plumlee, Director of Administrative Services REVIEWED BY DATE nn, Manager Agenda 522 11 7q BACKGROUND & DISCUSSION For departments other than the Police and Fire Departments, the plan may consist of any one or combination of the following techniques 1 Written, 2 Oral, 3 Demonstration, 4 Any evaluation of education, experience, or skills or physical fitness which fairly evaluated the relative capacities of the applicants Police and Fire Departments The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist of a written examination and one or more of the following Oral, Demonstration, Any evaluation of education certification, experience, or skills or any test of manual skills or physical fitness which fairly evaluates the relative capacities of the applicant The following position's exam plans have changed or have never been established and are now being submitted to the City Council for approval BUILDING INSPECTOR 1 /11 (Open- Competitive) Structured, Technical Oral Interview Weighted 100% Exam plan has never been established OFFICE SPECIALIST II (Open- Competitive) Written Test Pass /Fail Structured, Technical Oral Interview Weighted 100% Change to existing exam plan to add qualifying written exam SENIOR ADMINISTRATIVE ANALYST (Open- Competitive) Structured, Technical Oral Interview Weighted 100% Exam plan has never been established CITY ENGINEER (Open- Competitive) Structured, Technical Oral Interview Weighted 100% Exam plan has never been established 8 O EL SEGUNDO CITY COUNCIL MEETING DATE. October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING. Consent Calendar AGENDA DESCRIPTION. Consideration and possible action regarding the implementation of job classification and salary range changes in the 2004 -05 fiscal year operating budget for the positions of Director of Planning and Building Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources) (Fiscal Impact $15,200 included in the FY 2004 -2005 Adopted Budget) RECOMMENDED COUNCIL ACTION 1) Adopt the resolution establishing a salary range for the new fob classifications of Director of Planning and Budding Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources) 2) Approve the proposed class specifications for Director of Planning and Budding Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources) 3) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION On September 21, 2004, the City Council adopted the fiscal year 2004 -05 operating budget, - continued on next page — ATTACHED SUPPORTING DOCUMENTS- 1 ) Resolution establishing basic monthly salary ranges 2) Class specification for Director of Planning and Building Safety, Director of Economic Development, Senior Civil Engineer Associate, Accountant, and Office Specialist II (Human Resources) FISCAL IMPACT. $15,200 included in the FY 2004 -2005 Adopted Budget Operating Budget, Amount Requested* Account Number Project Phase Appropriation Required. _Yes X No ORIGINATED, DATE. / / -/;� /Z ��- 'tlz -, �c °Y Bret M Plumlee, Director of Administrative Services REVIEWED BY: DATE: 4r6t-7 Mary StFefin. Citv Manac Agenda 523 81 1 J LJ BACKGROUND & DISCUSSION (continued): which includes a number of personnel changes The City Council also introduced one ordinance to eliminate the Community, Economic and Development Services department and establish an Economic Development Department and a Planning and Budding Safety Department Approval of the class specifications and adoption of the new salary ranges for Director of Planning and Building Safety, Director of Economic Development and Senior Civil Engineer are necessary in order to implement the approved organizational changes Director of Planning and Budding Safety and Director of Economic Development Based upon the initial direction provided by the City Council to staff at the July 16, 2004 Strategic Planning Session and reflected in the recently adopted budget, the Community, Economic and Development Services Department has been reorganized in order that the City's Economic Development Program receive greater emphasis and support The results of the reorganization include the elimination of the Community, Economic and Development Services Department and the establishment of the Planning and Budding Safety Department as well as the Economic Development Department The reorganization has also resulted in the elimination of the Building Safety Manager position, the Economic Development Manager position, and the Director of Community, Economic and Development Services position It concurrently resulted in the establishment of the two at -will positions of Director of Planning and Building Safety as well as the Director of Economic Development Senior Civil Engineer Associate The proposed establishment of the job classification of SeniorCiwl Engineer Associate reflects the reclassification of one of two positions currently allocated to the fob classification of Civil Engineering Associate The incumbent in the new fob classification has been assigned additional responsibility for the following 1) Designing and preparing specifications, drawings and contracts for a variety of the more complex Public Works projects, including storm /water /wastewater systems 2) Assigning and monitoring projects done by engineering staff members, attending community meetings and other meetings as assigned, serving as liaison with other outside agencies 3) Assisting the City Engineer in tracking and monitoring all program funds 4) Performing a variety of administrative and technical tasks previously assigned to the City's Utilities Manager, a position eliminated in the current budget The Supervisory and Professional Employees Association represent the job classification of Senior Civil Engineer Associate MON Accountant and Office Specialist II (Human Resources) Unrelated to the above reorganization changes, one position in each of these two fob classifications was reallocated to the City's Confidential Group of employees in July 2004 Each position functions as a "confidential employee ", as defined by both the City of El Segundo Resolution 3208 and California Government Code Sections 3500, et Sfq The reallocation of the two positions was carried out by the City's Employee Relations Officer as required in Section 8 of the City's Employer - Employee Relations Resolution, and is effective October 1, 2004 Each of the involved employee associations agreed with the position reallocations 83 RESOLUTION NO. A RESOLUTION ESTABLISHING A SALARY RANGE FOR THE NEW JOB CLASSIFICATIONS OF DIRECTOR OF PLANNING AND BUILDING SAFETY, DIRECTOR OF ECONOMIC DEVELOPMENT, SENIOR CIVIL ENGINEER ASSOCIATE, ACCOUNTANT AND OFFICE SPECIALIST II (HUMAN RESOURCES) BE IT RESOLVED by the Council of the City of El Segundo as follows SECTION 1 The City Council approves the following basic monthly salary range for the new fob classification of Director of Planning and Building Safety STEP A STEP B STEP C STEP D STEP E Range 63m $8343 $8765 $9209 $9675 $10,165 SECTION 2. The City Council approves the following basic monthly salary range for the new fob classification of Director of Economic Development, STEP A Range 67m $9209 STEP B STEP C STEP D STEP E $9675 $10,165 $10,680 $11,220 SECTION 3 The City Council approves the following basic monthly salary range for the new classification of Senior Civil Engineer Associate STEP A STEP B Range 46s $5388 $5661 STEP C STEP D STEP E $5947 $6248 $6565 SECTION 4 The City Council approves the following basic monthly salary range for the new classification of Accountant- STEP A STEP B STEP C Range 31m /sp $3720 $3909 $4106 STEP D STEP E $4314 $4533 SECTION 5 The City Council approves the following basic monthly salary range for the new classification of Office Specialist II (Human Resources) STEP A Range 17m /sp $2698 STEP B STEP C STEP D $2834 $2978 $3128 STEP E $3287 Ulu, M SECTION 6 The City Clerk will certify to the passage and adoption of this Resolution, will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted PASSED AND ADOPTED this 5th day of October , 2004 Kelly McDowell, Mayor ATTEST Cindy Mortesen, City Clerk is APPROVED Mark D Hen By. Karl H Berger, Assistant City 85 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO i I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five, that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2004, and the same was so passed and adopted by the following vote. NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of , 2004 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 86 City of El Segundo, CA JOB DESCRIPTION DIRECTOR, PLANNING AND BUILDING SAFETY Definition: Under administrative direction, plans, coordinates and directs activities of the Planning and Building Safety Department, including planning, budding safety and other related programs Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, directs and coordinates services, and determines and develops policy and procedures for the operations of the Planning Division, directs the development and implementation of policies and regulations related to land use planning, general and specific plans, zoning, Community Development Block Grant Program and the Residential Sound Insulation Program Plans, directs and coordinates services, and determines and develops policy and procedures for the operations of the Budding Safety Division, ensures appropriate plans checks and budding inspections are conducted for structural, electrical, mechanical, plumbing and fire prevention in compliance with state and federal laws, local codes, ordinances and regulations Provides leadership, program development, administration and coordination of Department programs and services, serves as liaison with the community, professional groups and other external contacts and resources for the City Coordinates activities with other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications Resolves discrepancies or procedural problems and responds to program administration and /or program delivery questions ensuring necessary follow -up occurs, controls program records for operational and budget accountability Confers with and advises staff and program participants by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy As an at -will employee reporting to the City Manager, serves as a member of the City's Executive Management team, participates in the management of the City and may serve on various committees, boards and task forces Directly and through subordinate supervisors, hires, directs work efforts and evaluates staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources E.*� Director, Planning and Building Safety Knowledge, Skills and Other Characteristics. Knowledge of State and local ordinances, principles and practices of planning, community and economic development and building safety Knowledge of Uniform Budding Codes and the Uniform Fire Code Knowledge of methods, materials, techniques and practices employed in budding and fire prevention inspection, design and construction Knowledge of municipal organization and administration Knowledge of budgeting preparation and administration Knowledge of automated business computing systems Knowledge of the principles and practices of effective leadership, management and supervision Knowledge of project management principles and practices Skill in program development, implementation and evaluation Skill in assessing objectives and operational requirements to develop and implement appropriate operational plans, policies and procedures Skill in long term and strategic planning Skill in directing, developing, motivating and evaluating professional and support staff Skill in managing special projects, activities and programs. Skill in conducting research and preparing clear, concise and comprehensive reports Skill in preparing complex financial and statistical reports Skill in understanding and applying complex regulations, procedures and guidelines Skill in communicating effectively orally and in writing Skill in using personal computers and job related software. Skill in working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly. Skill in establishing and maintaining effective working relationships with staff, other City employees, and the public Qualifications: Bachelor's degree in Planning, Environmental Design, Architecture, Engineering or a directly related field, and five (5) years of management and administrative experience in planning, community development or budding safety, including four (4) years of supervisory experience, or an equivalent combination of education and experience Mrs IMOJ City of El Segundo, CA Job Description DIRECTOR OF ECONOMIC DEVELOPMENT Definition: As an at -will employee, under general direction, plans, coordinates and manages activities of the Economic Development Department Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Plans, manages and coordinates all program activities related to business recruitment and retention for the City, prepares and administers the Department's budget, establishes and maintains effective working relationships with the local real estate community and business organizations, develops and implements advertising campaigns, administers contracts for services from external resources Manages and coordinates activities of the Economic Development Advisory Council, ensures coordination of efforts and interests with City Council, the Planning Commission, and other groups and constituencies Coordinates Department activities with other programs, departments or staff to ensure program delivery according to appropriate policies, procedures and specifications Resolves discrepancies or procedural problems and responds to program management and /or program delivery questions ensuring necessary follow -up occurs, controls program records for operational and budget accountability Confers with and advises staff and program participants by providing advice, problem solving assistance, answers to questions and interpretation of program goals and policy Provides leadership, program development, administration and coordination of Division programs and services, serves as liaison with the community, professional groups and other external contacts and resources for the City Hires, directs work efforts and evaluates staff, provides for and /or conducts staff development, establishes work methods and standards, initiates corrective and /or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources 89 Director of Economic Development Knowledge, Skills and Other Characteristics: Knowledge of principles and practices of community and economic development Knowledge of principles, practices and trends of marketing and real estate development Knowledge of contract development and administration Knowledge of municipal organization and administration Knowledge of budget preparation and administration Knowledge of automated business computing systems Knowledge of the principles and practices of effective leadership, management and supervision Knowledge of project management principles and practices Skill in program development, implementation and evaluation Skill in assessing objectives and operational requirements to develop and implement appropriate operational plans, policies and procedures Skill in supervising and evaluating staff Skill in managing special projects, activities and programs Skill in conducting research and preparing clear, concise and comprehensive reports Skill in preparing complex financial and statistical reports Skill in understanding and applying complex regulations, procedures and guidelines Skill in communicating effectively orally and in writing Skill in using personal computers and job related software Skill in working under pressure, handling significant problems and tasks that arise simultaneously and /or unexpectedly Skill in establishing and maintaining effective working relationships with staff, other City employees, and the public Qualifications: Bachelor's degree in Business, Marketing, Economics, Public Administration or a closely related field, and five (5) years of professional marketing experience, including two (2) years of supervisory experience, or an equivalent combination of education and experience low IV City of El Segundo, CA Job Description SENIOR CIVIL ENGINEER ASSOCIATE Definition: Under general supervision, oversees and performs a variety of professional civil engineering work for public works services and facilities and private development projects Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Designs and prepares specifications, drawings and contracts for a variety of complex public works projects such as street and street lighting improvements, storm water /wastewater drain systems, landscaping, parks and the like Develops cost estimates, coordinates contractor bidding and selection processes, evaluates proposals and recommends awarding of contracts, serves as contract administrator for public works projects, negotiates contract change orders, approves progress payments and completes related reports and forms Serves as project engineer during construction, conducts field inspections of construction sites to monitor progress and ensure conformance to engineering plans, specifications and construction and safety standards, meets with contractors to resolve items of non - compliance, makes corrections or revisions to plans and prepares conditions of approval Reviews development plans for private construction projects in the City nght -of -way to ensure conformance with City codes, specifications, policies and standards, issues permits and collects fees, provides information and investigates complaints and service requests Assigns and monitors projects done by engineering staff members, attends community meetings and other meetings as assigned, serves as liaison with other outside agencies Assists the City Engineer in tracking and monitoring all program funds Conducts technical studies and prepares reports and recommendations related to complex civil engineering projects, capital improvement projects and other specialized studies; provides technical expertise to a variety of agencies and the public, may represent the division at public meetings, reviews and prepares legal descriptions of real property, performs survey work alone or as part of a survey crew by running transits, setting elevations, taking measurements and making survey notes and calculations Reviews environmental assessments, environmental impact reports, tract and parcel maps, variances and conditional use permits to ensure compliance with appropriate engineering regulations, Provide professional assistance to the City Engineer, as necessary, in performing administrative functions 99 Senior Civil Engineering Associate Knowledge, Skills and Other Characteristics: Knowledge of engineering principles and practices as applied to public works, including planning and development, design and construction Knowledge of methods and techniques used in the preparation of public works project designs and related plans, specifications and cost estimates Knowledge of engineering related federal and state laws, ordinances and regulations Knowledge of principles and practices of supervision Skill performing professional engineering work, including protect design surveying Skill coordinating and monitoring the work of others performing engineering activities Skill interpreting and applying engineering related laws, ordinances and regulations Skill preparing and maintaining records and reports Skill meeting the public in situations requiring diplomacy and tact Skill dealing constructively with conflict and developing effective resolutions Skill communicating effectively both orally and in writing Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public Working Conditions: Occasionally exposed to weather conditions Licensing /Certification Requirements: A valid California drivers license, Minimum Qualifications: A Bachelors degree in Civil Engineering or a closely related field, and five (5) years progressively responsible professional engineering experience, or an equivalent combination of education and experience 92 City of El Segundo, CA ACCOUNTANT Job Description Job Code: 311 Definition: Under general supervision, performs professional accounting duties in preparation of factual and analytical statements and reports, analyzes and evaluates financial records, and performs a wide variety of duties requiring confidentiality, independent judgment and decision making Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Coordinates and performs accounting operational functions including accounts payable, accounts receivable, payroll, general journal and the like, evaluates accounting procedures and fiscal practices and recommends and assists in implementing new or revised accounting systems, procedures and records, participates in developing computer programs for accounting analyses Prepares bi- weekly payroll warrants, payroll registers and reports, prepares magnetic media for storage of payroll records, prepares tax return and other reporting documentation related to payroll matters, compiles routine reports related to payroll activity, merges payroll records in Finance System Prepares detailed accounting, statistical and narrative financial statements and reports requiring analysis and interpretation of source data, administers designated accounts and programs; performs account reconciliations and prepares related work sheets, cash balances, proofs and schedules Provides professional level staff support related to the administration of the City's employer - employee relations program, including duties requiring access to confidential information utilized in the development of management positions in the contract negotiations process Provides professional level staff support related to the analysis of association proposals and costing of association economic items, employee discipline, employee investigations, grievance processing, employee related litigation, processing of EEOC and FEHC complaints, reductions in force, departmental reorganizations, employee association decertifications and elections, performance evaluations, probationary releases, closed promotional testing processes, wage garnishment judgments, and confidential medical information Conducts and/or coordinates internal and external audits of financial records, examines, analyzes and verifies documents to ensure adherence to established internal controls and accepted professional standards 07/04 193 Accountant Monitors, coordinates and makes adjustments to accounting subsystems, assists in closing the City's financial records at the end of the accounting period, assists in budget preparation and interfaces with departments in preparing annual budget Coordinates and reviews work of fiscal and clerical staff in making entries, reconciliations and performing other fiscal record keeping work Knowledge, Skills and Other Characteristics: Knowledge of the principles and practices of accounting and auditing, including governmental accounting and budgeting Knowledge of data processing applications related to accounting and budgeting procedures and practices Knowledge of general office procedures Knowledge of basic principles and practices of supervision Skill applying and adapting established accounting principles and procedures to a variety of City accounting applications Skill interpreting and applying accounting- related laws, ordinances, rules, regulations, policies and procedures Skill performing professional level staff support related to the administration of the City's employer - employee relations program Skill analyzing data and drawing logical conclusions Skill preparing and maintaining accurate reports and records Skill using standard office computer programs, including spreadsheets Skill communicating effectively both orally and in writing Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public, and in functioning effectively in a confidential work environment Working Conditions: Typical office environment Licensing/Certitication Requirements: None Minimum Qualifications: A Bachelors degree with major coursework in accounting, business administration or a closely related field, and one (1) year of accounting- related experience, or an equivalent combination of education and experience PSPC 2 07/04 94 City of El Segundo, CA Job Description Job Code: 122 OFFICE SPECIALIST 11 (Human Resources) Definition: Under limited supervision, performs a wide variety of moderately difficult office support and/or secretarial work requiring confidentiality, independent judgment and decision making for the Human Resources Division Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class Characteristic Duties and Responsibilities: Provides a wide variety of office support functions for the Human Resources Division, relieves professional and/or managerial positions of office details, receives visitors, schedules appointments, ensures adherence to division procedures, including records retention, establishes and/or maintains filing and retrieval systems for files and records Prepares, composes, edits, assembles and distributes correspondence, documents, reports, forms and other materials related to Human Resources Division functions and programs, prepares specialized reports requiring collection of information from various sources and requiring special formatting of materials, initiates response to correspondence and drafts correspondence for others' signature, assists in the performance of administrative tasks Provides staff support related to the Division's administration of the City's employer - employee relations program, including duties requiring access to confidential information utilized in the development of management positions in the contract negotiations process Provides staff support involving the following aspects of the City's employer - employee relations program the analysis of association proposals and costing of association economic items, employee discipline, employee investigations, grievance processing, employee related litigation, processing of EEOC and FEHC complaints; reductions in force, departmental reorganizations, employee association decertifications and elections, performance evaluations, probationary releases, closed promotional testing processes, wage garnishment judgments, and confidential medical information Researches and responds to requests for general and specific information from the public, other departments and agencies, provides information related to and explains division and department/City policies and procedures Performs a variety of office support tasks including typing and/or data entry, proofreading, filing, editing, word processing, spreadsheets and data base development and maintenance; sorts, files, prepares, and/or processes a variety of documents and records according to established 7/04 195 Office Specialist II -Human Resources procedures, makes travel and meeting arrangements, prepares or assists in the preparation for meetings /classes including room arrangements, participant notification, matenals /agenda packets and distributes appropriately, may takes minutes at meetings and transcribe recorded dictation Answers telephone calls, routes calls and takes messages, schedules appointments and meetings Oversees the work of temporary and/or seasonal employees, provides training to specific tasks Knowledge, Skills and Other Characteristics: Knowledge of general office support practices and procedures Knowledge of general policies, practices, procedures and terminology of Human Resource administration Knowledge of a variety of computer software, including word processing, database, and spreadsheet applications Knowledge of records processing and maintenance procedures and systems Skill in English composition, grammar and punctuation Skill composing letters and preparing a variety of reports, using appropriate format and computer software Skill using shorthand, speedwntmg or other note taking technique Skill in basic math Skill designing and maintaining filing/records systems. Skill following oral and written instructions and procedures Skill operating typical office equipment, including personal computer and standard office computer programs Skill communicating orally and in writing Skill establishing and maintaining effective working relationships with other department staff, other City employees and the public, and in functioning effectively in a confidential work environment Working Conditions: Typical office environment Licensing/Certification Requirements: None Minimum Oualifications: Graduation from high school or GED and one (1) year of office /administrative experience, or an equivalent combination of education and experience PSPC 2 7/04 9 i; EL SEGUNDO CITY COUNCIL MEETING DATE' OCTOBER 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: CONSENT AGENDA DESCRIPTION: Consideration and possible action regarding approval to sell or dispose of all personal property that has become unsuitable for City use COUNCIL ACTION (1) Recommend that City Council declare vehicles, equipment and miscellaneous supplies identified in staff report as surplus and authorize the Risk Manager /Purchasing Agent to sell items at auction, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: Staff is recommending the Items listed on Exhibit "A" be declared surplus property The property listed has been released as either surplus to city department needs, obsolete or unusable The property listed is not re- assignable to other City departments because of age or physical condition All departments were given an opportunity to review the inventory in order to allow redeployment where appropriate The City has a limited amount of storage space available and therefore needs to periodically dispose of obsolete equipment and supplies By selling unusable property the City receives 100% of the proceeds from the sale that's handled by a third party auction company The last request for disposal of surplus items was approved by City Council on May 6, 2003 ATTACHED SUPPORTING DOCUMENTS- Exhibit "A" — Surplus Property Release Request FISCAL IMPACT: Operating Budget N/A Amount Requested: N/A Account Number: 001 - 300 -0000 -3901 (Revenue Account) Project Phase. Appropriation Required: _ Yes X No ORIGINATED BY: DATE• 9 -L r -ors Bret M Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Strenn, City Manager 3 97 EXHIBIT "A" SURPLUS PROPERTY RELEASE REQUEST Dept./Description Serial No. Model No Unit No In Svc Year Location ADMINISTRATIVE SERVICES Typewriter 83586 IBMWW5 4348 unknown Water Plant Metal cabinet n/a n/a 19 unknown Water Plant File cabinet n/a n/a 532 unknown Water Plant Wood cabinet n/a n/a n/a unknown Water Plant CEDS Holga 5 drawer file cabinet n/a unknown n/a unknown Water Plant HON 4 drawer file cabinet n/a unknown n/a unknown Water Plant Typewriter 11 -NT 592 IBMWW1500 n/a unknown Water Plant Arm chair blue upholstery n/a unknown n/a unknown Water Plant CITY CLERK 2 ea desk side chairs n/a various n/a unknown Water Plant FIRE Standard desk with 3 drawers, 1 leg is short n/a unknown n/a unknown Water Plant HP Desk /et (printer) USB8201355 1600 CM 1167 96/97 Water Plant 1 — 4 drawer lateral filing cabinet, putty color n/a n/a n/a 87188 Water Plant 1 — WAP Turbo vacuum n/a 795 795 92/93 FWater Plant 1 — Maytag washer n/a n/a n/a 97/98 Water Plant 1 — Stihl Chalnsaw unknown unknown 3339 92/93 Water Plant 1 — Incline bench unknown unknown n/a unknown Water Plant INFORMATION SYSTEMS Dell Optiplex Desktop PC system CNNW9 Gxa 2035 Jun -98 Water Plant Dell Optiplex Desktop PC system 9ZU45 GX1 2159 99/00 Water Plant Dell Optiplex Desktop PC system 9ZU4N GX1 2148 99/00 Water Plant Dell Optrplex Desktop PC system D45YV GXa 2042 Aug -97 Water Plant Epson 55C0002752 EPL 8000 543 91/92 Water Plant HP2392A 2623A86282 2392A n/a unknown Water Plant HP Laserjet JPBHO19942 4m 776 94/95 Water Plant AT &T 6383/25 WGS 870245204 6383125 WGS n/a unknown Water Plant Laser 386 /SX 2848 386/SX n/a unknown Water Plant Tangent Computer 174063 unknown n/a unknown Water Plant HP Laserjet 4 JPBK072038 LJ4 642 93/94 Water Plant HP Laserjet USQN409906 LJ1100 n/a unknown Water Plant Dell Optiplex Desktop PC system C15WV GXa 1156 97/98 Water Plant WYSE Terminal 01C16B01511 WY60 n/a unknown Water Plant Dell Optiplex Desktop PC system GOW7B GXt 960 Feb -99 Water Plant Dell Optiplex Desktop PC system 7TIZH GX2 2150 Feb -99 Water Plant Dell Optiplex Desktop PC system 7TIZU GX3 2474 Feb -99 Water Plant Computer 0743370129961 unknown 873 95/96 Water Plant Dell Optiplex Desktop PC system 5T201 GX1 2384 98/99 Water Plant Dell Optiplex Desktop PC system BJJJH GX1 2044/2472 Jun -98 Water Plant Dell Optiplex Desktop PC system BPD7R GX1 99112216 97/98 Water Plant Solutions Systems N/A unknown n/a unknown Water Ptant Fujitsu ScanPartner 15C 9070501 -S15 15C 2154 99100 Water Plant 3 —Office chairs various various n/a unknown Water plant Dell Optiplex Desktop PC system U6324 GXi 2089 98199 Water Plant Dell Optiplex Desktop PC system GQW59 GX1 XXXX Feb -99 Water Plant Dell Optiplex Desktop PC system GQW4G DX1 2078 98/99 Water Plant Dell Optiplex Desktop PC system GQW56 GX1 XXXX Feb -99 Water Plant HP Scanjet 610oC SG83U13065 6100C XXXX unknown Water Plant Compaq DeskPro 2000 6736HVZ6E233 2000 2177 unknown Water Plant Dell Optiplex Desktop PC system C4Q4J GXA 2092 97/98 Water Plant Dell Optiplex Desktop PC system H2DWK GX1 2071 98/99 Water Plant HP450ODN JPFAF06113 450ODN 2160 99100 Water Plant HP880C MY9201 B077 880C n/a unknown Water Plant Epson Stylus C60 DQQY535711 C60 n/a unknown Water Plant HP Scanjet 4200C I CN97X11135GW 4200C n/a unknown Water Plant Master Equipment to be Surplused Agenda List 10 -5 -04 9/281048 36 AM '98 EXHIBIT "A" SURPLUS PROPERTY RELEASE REQUEST Dept./Description Serial No. Model No. Unit No. In Svc Year Location INFORMATION SYSTEMS Cont. HP Lasertet 4 USBC233049 LJ4 699 93/94 Water Plant Minolta Powerwork 81- 1530101412 8L n/a unknown Water Plant HP LaserJet 5N USKC055026 5N 945 96/97 Water Plant Fujitsu Scanpartner 15c 9070499 -S15 15c 2155 99/00 Water Plant 3Com Airconnect MHAMG0199F9 unknown n/a unknown Water Plant 2 File Organizers unknown unknown n/a unknown Water Plant 1 — Heavy Duty Stapler unknown unknown n/a unknown Water Plant 1 3 hole puncher unknown unknown n/a unknown Water Plant 1 Box of old binders unknown unknown n/a unknown Water Plant 1 Keyboard tray unknown unknown n/a unknown Water Plant 3 Boxes of Nextel Accessories unknown unknown n/a unknown Water Plant Dell Optiplex Desktop PC system CZHKS GXa 2033 99/00 C H Swich Room Dell Optiplex Desktop PC system CMWZC GXa 2122 97/98 C H Swich Room Dell Optiplex Desktop PC system U4V9F GX1 968 Feb -99 C H Swich Room Dell Optiplex Desktop PC system 9ZU4H GX1 2225 99/00 C H Swich Room Dell Optiplex Desktop PC system 9ZU4L GX1 2075 99/00 C H Swich Room Dell Optiplex Desktop PC system 3YOAT GX110 2074 99/00 C H Swich Room Dell Optiplex Desktop PC system D2JC901 GX110 2333 00/01 C H Swich Room Dell Optiplex Desktop PC system GRDG401 GX110 2312 00/01 C H Swich Room Dell Optiplex Desktop PC system J3T7801 GX110 2331 00/01 C H Swich Room Dell Optiplex Desktop PC system HRDG401 GX110 2318 00/01 C H Swich Room Dell Optiplex Desktop PC system FGMG501 GX110 2313 00/01 C H Swich Room Dell Optiplex Desktop PC system 101-SC01 GX110 2367 00/01 C H Swich Room Dell Optiplex Desktop PC system 95JB901 GX110 2335 Apr -99 C H Swich Room COMMUNITY CABLE Sony 13413 vo5800 1082 85/86 Water Dept Storage Sony 19077 vo5850 2286 85/86 Water Dept Storage Sony 21745 vo5850 2289 85/86 Water Dept Storage Commodore Monitor 1037039 1084 2936 85/86 Water Dept Storage Mag Monitor HD2944180 unknown 669 85186 Water Dept Storage JVC VCR 087JO988 unknown 2893 95/96 Water Dept Storage Commodore Monitor1084 48979 1084 n/a 87/88 Water Dept Storage Bogen Tripod unknown 3040 505 95/96 Water Dept Storage Sony Viewfinder 10657 unknown 749 90/91 Water Dept Storage Sony intercom unknown unknown n/a 90/91 Water Dept Storage Sony unknown vp5000 n/a 90/91 Water Dept Storage Tripod unknown H40 n/a 91/92 Water Dept Storage Tripod unknown H40 n/a 91/92 Water Dept Storage Tripod Bogen 316101799 unknown n/a 91/92 Water Dept Storage Tripod Bogen 316101793 unknown n/a 91/92 Water Dept Storage Tripod Bogen 316101808 unknown n/a 91/92 Water Dept Storage Telex Headset unknown unknown n/a 97198 Water Dept Storage Shintron 45b 9570 201 n/a unknown Water Dept Storage Panasonic 438914021d TBC -200 n/a 90/91 Water Dept Storage Panasonic 38817058 TBC -100 n/a 90/91 Water Dept Storage Omikron 1877 533 -1011 n/a unknown Water Dept Storage Fuji Lens - Broken 42020083 unknown n/a 2 -Jan Water Dept Storage Magnavox Monitor 546 -19895 unknown n/a 85/88 Water Dept Storage Toaster Keyboard 9310 unknown n/a 90/91 Water Dept Storage JVC Monitor 7483521 TM -A13SU n/a 91/92 Water Dept Storage ADC ultra patch patch bay 4- 26326 -0030 unknown n/a 85/86 Water Plant ADC Pro patch 4- 26053 -0010 unknown n/a 85/86 Water Plant Sony3 /4 VTR 19840 5850 1088 85/86 Water Plant View Sonic Comp Monitor JY83046148 unknown n/a 97/98 Water Plant Overhead Projector 281 - 55221024 CD71900 n/a 98/99 Water Plant Master Equipment to be Surplused Agenda List 10 -5 -04 9/28/048 36 AM ' 1 y EXHIBIT "A" SURPLUS PROPERTY RELEASE REQUEST Dept./Description Serial No Model No. Unit No. In Svc Year Location POLICE Dell Optiplex 233 mhz system BPD7K GXi 992 97/98 Water Plant Dell Optiplex 300 mhz system DC82V GXA 2119 98/99 Water Plant Dell Optiplex 300 mhz system DC82K GXA 1129 98/99 Water Plant Dell Optiplex 450 mhz system OA25P GX1 2054 98/99 Water Plant Dell Optiplex 450 mhz system 174V1 GX1 2115 98/99 Water Plant Dell Optiplex 450 mhz system 174UZ GXi 2117 98/99 Water Plant Dell Optiplex 450 mhz system OA25G GX1 2056 98/99 Water Plant Dell Optiplex 133 mhz system 809QC GXMT 1119 99/00 Water Plant Dell Optiplex 133 mhz system 809PH GXMT 1118 96/97 Water Plant HP LaserJet 3D Printer 3022.127543 3D 177 93/94 Water Plant Misc Keyboard /mouse /cables various various n/a 98/99 Water Plant 1 refrigerator unknown unknown n/a unknown Water Plant Dell PC 500 mhz system + CRT monitor 71mpa unknown 1133 99/00 Water plant Dell PC 500 mhz system + CRT monitor 7tmm6 unknown 2133 99/00 Water plant Dell PC 500 mhz system + CRT monitor Clrra unknown 2477 99/00 Water plant Dell PC 500 mhz system + CRT monitor 7tmga unknown 1134 99/00 Water plant Dell PC 350 mhz system Ggv6t unknown 2120 98/99 Water plant Dell PC 450 mhz system 1765g unknown 2113 98/99 Water plant Dell PC 133 mhz system 809s5 unknown 1116 98199 Water plant Dell PC 133 mhz system 809pd unknown 1096 96197 Water plant Winbook laptop(damaged screen) n/a unknown 2059 97198 Water plant Old laptop 486 n/a unknown n/a unknown Water Plant Hp printer 111 n/a unknown 1125 96197 Water plant PUBLIC WORKS 1 — 18'x36 "x77' file cab n/a n/a n/a unknown Water plant 2 — 15'x27 "x57' file cab n/a n/a n/a unknown Water plant 3— ceramic toilets n/a n/a n/a unknown Water plant 3— ceramic sinks n/a n/a n/a unknown Water plant 3 — s s paper towel dis n/a n/a n/a unknown Water plant 1 - s s napkin container n/a n/a n/a unknown Water plant i — napkin dispenser n/a n/a n/a unknown Water plant 1 — various restroom stalls n/a n/a n/a unknown Water plant 4 — restroom mirrors n/a n/a n/a unknown Water plant 2 — small cork bulletin boards n/a n/a n/a unknown Water plant 3 — medium cork boards n/a n/a n/a unknown Water plant 2 — pegboards n/a n/a n/a unknown Water plant 6 —misc letter trays n/a n/a n/a unknown Water plant 1 — microwave oven n/a n/a n/a unknown Water plant 4 — Old aerial photos of E S n/a n/a n/a unknown Water plant 4 — old office chairs n/a n/a n/a unknown Water plant 30 KW Generator 8933 240086 2105 1983 Maintenance Facility Power Snake n/a n/a 2304 1987 Maintenance Facility N /Gas Engine G39837 VRG3104 2358 1981 Maintenance Facility N /Gas Engine G39838 VRG3104 2359 1981 Maintenance Facility Pump - Water HR1510074 111 S2 -1A 2517 1996 Maintenance Facility Plate Compactor 714003486 BS -624 2529 1995 Maintenance Facility Hammer Drill 720373423 EHB 10/110 2621 1997 Maintenance Facility Loader D444CD50632334235 440C 2628 1985 Maintenance Facility Plate Compactor 628501531 VPB1350W 2639 1990 Maintenance Facility Presser Washer 893837 BX2150 2641 1990 Maintenance Facility Compact Planer 10805 CPMH -9H 2646 1996 Maintenance Facility Stump Cutter 1VRC071N4F1000201 186 2685 1985 Maintenance Facility Sedan iFAPP9193JW315911 Escort 4384 1988 Maintenance Facility Mower 2570 Trimmer 6534 1996 Maintenance Facility Mower 3607 Trimmer 6535 1997 Maintenance Facildy Master Equipment to be Surpiused Agenda List 10 -5 -04 9/28/048 36 AM 100 EXHIBIT "A" SURPLUS PROPERTY RELEASE REQUEST Dept./Description Serial No. Model No. Unit No. In Svc Year Location PUBLIC WORKS cont Blower 231857 BP -210E 6542 1992 Maintenance Facility Edger 155546 801 -3RP 6544 1993 Maintenance Facility Blower 21279 BP -21 OE 6555 2000 Maintenance Facility Mower MZAN- 6128275 HRC216KSXA 6579 1998 Maintenance Facility Greens Mower M00022G912276 22 6582 1992 Maintenance Facility Analyzer 92591 53 -170 unknown 1990 Maintenance Facility Engine- 350/5 7 W/ Trans 350 Turbo Chevy various various 1986 Maintenance Facility Transmission - Turbo 350 Chevy 350 n/a 1986 Maintenance Facility Tire Changer Coats 40-40 277 1981 Maintenance Facility Tire Bead Breaker Coats 220 276 1983 Maintenance Facility Hard Drive Dell unknown 2336 1990 Maintenance Facility Hard Drive Dell SIN958MG n/a 1990 Maintenance Facility Bandsaw M00022G912276 Delta n/a 1960 Maintenance Facility 5 Gallon Shop Vac 92591 73 n/a 1980 Maintenance Facility Printer Epson unknown 875 94/95 Maintenance Facility Heads Ford unknown n/a 1984 Maintenance Facility Muffler & Pipes Ford unknown n/a 1988 Maintenance Facility LaserJet SR# 3003JGIQHY unknown ma 1990 Maintenance Facility Printer HP 680C ma 1990 Maintenance Facility Jack Hammer 1139001 unknown n/a 1988 JlMamtenance Facility Printing System Kroy unknown 301 1970 Maintenance Facility Hard Drive unknown n/a 876 1990 Maintenance Facility 10 -Key unknown CS 2606 Na 1980 Maintenance Facility (8) Misc Desk Chairs various various various 1970 Maintenance Facility Pick -Up Tool Box unknown unknown unknown 1980 Maintenance Facility Electric Hose Reel W/ 250', 1" Fire Hose unknown unknown unknown 1975 Maintenance Facility PD Video Systems - 10 Units W/ Cameras various 200- 1121 -00 Various 1990 Maintenance Facility Misc Radios (Approx 30 - FD, PP, City Hall) various various various 1980 Maintenance Facility Pallet Of Old Electronic Auto -Parts various various various 1970 Maintenance Facility Pallet Of Old PW Radio Base Stations various various various 1979 Maintenance Facility (6) Misc Computer Monitors various various n/a 1980 Maintenance Facility Sedan 1FACP52UILG186333 Taurus 1115 1990 Maintenance Facility Tire Changer 48486 40 -40A 2283 1982 Maintenance Facility Plate Tamper 805201348 BS -700 2536 1999 Maintenance Facility Plate Tamper 5203431 BS -700 2537 2002 Maintenance Facility Dump Truck U80UVJA8851 F8000 2651 1980 Maintenance Facility Ambulance rescue 1 FDKE3064HHB90139 E350 3303 1987 Maintenance Facility Suburban Wagon 1GNGR26NIMF107667 2500 3316 1990 Maintenance Facility Police Motorcycle JKAKZCP231 8519003 KZ1000 PA 4015 2001 Maintenance Facility Police Motorcycle JKAKZCP23YB518248 KZ1000 PA 4016 2000 Maintenance Facility Police Motorcycle JKAKZCP2XYB518246 KZ1000 PA 4017 2000 Maintenance Facility Police Motorcycle JKAKCP25TB514503 KZ1000 PA 4018 1996 Maintenance Facility Police Motorcycle JKAKZCP29SB513448 KZ1000 PA 4025 1 1996 Maintenance Facility Police Motorcycle JKAKZCP28TB514074 KZ1000 PA 4028 1996 Maintenance Facility Police sedan B &W 2FAFP71 WXYX106993 CRWN VIC 4139 2000 Maintenance Facility Sedan 1FACP52U82G156794 Taurus 4387 1990 Maintenance Facility Pick -Up Truck 1GBGR24K8HJ143347 P/U 6414 1987 Maintenance Facility Line Stripper unknown 5000 6533 1998 Maintenance Facility Pick -Up Truck 1 FTCR10A4NUD05910 Ranger 6580 1992 Maintenance Facility Sewer Flusher 1 FDXR80U5HV58718 Ford 2317 1987 Maintenance Facility Library Stuffed Green Chairs (15) unknown unknown n/a 10 Years Library Book Trucks (3) unknown unknown n/a unknown Library Secretary Chairs (4) unknown unknown n/a unknown Library Portable Heaters (2) unknown unknown n/a unknown Library Large Metal Rack unknown unknown n/a unknown Plorarf 1 V 1 Master Equipment to be Surplused Agenda List 10 -5 -04 9I28I048 36 AM EXHIBIT "A" SURPLUS PROPERTY RELEASE REQUEST Dept /Description Serial No. Model No. Unit No In Svc Year Location Library cont. Keningston Power Saver P90412096 unknown n/a unknown Library Keningston Power Saver 90096058 unknown n/a unknown Library Keningston Power Saver 90098079 unknown n/a unknown Library PC's Probe unknown unknown 2236 unknown Library Probe unknown unknown 2267 unknown Library Probe unknown unknown No #'s unknown Library Arkenstone unknown unknown 1069 unknown Library Epson 5122012456 unknown n/a unknown Library Optiplex 78HTT unknown 2240 unknown Library Modem A00151093474 5104AM n/a unknown Library Modem 354502026 900354 -002 We unknown Library HP Scanner 3416J33497 unknown 1070 unknown Library Monitors Amptron S995PWEOARD unknown n/a unknown Library Amptron S785NWEOARD unknown n/a unknown Library Amdek 2D8V5301356 unknown n/a unknown Library KIDS 1282287822 unknown n/a unknown Library Epson 3535022525 unknown n/a unknown Library ACC CTA64800167 unknown n/a unknown Library Kenitec 69300291 unknown n/a unknown Library Computer Keyboards Turbos Wing (2) unknown unknown n/a unknown Library Epson unknown unknown n/a unknown Library Winbest unknown unknown n/a unknown Library Gateway unknown unknown n/a unknown Library Keytromc unknown unknown n/a unknown Library Nrtrunic unknown unknown n/a unknown Library Ace unknown unknown n/a unknown Library Printers Okidata unknown Microline 395 2245 unknown Library Sharp 36204365 JX9400 n/a unknown Library 4 Boxes Miscellaneous unknown unknown n/a unknown Library Computer Equipment unknown unknown n/a unknown Library (Cords, Speakers, unknown unknown n/a unknown Library Powerstnps, etc ) unknown unknown n/a unknown Library Microhsch Reader 23539 Micron 780 n/a unknown Library Multiple Tape Deck unknown unknown 1076 unknown Library Recreation & Parks (Golf Course) Range Servant -Ball Machine 1974506 4588108 unknown 1997 Lakes Coaching Studio I n/a Jack Nickleson n/a 1995 Lakes lnrt Master Equipment to be Surplused Agenda List 10 -5 -04 9/28104836 AM EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE October 5, 2004 AGENDA HEADING: Consent Agend< Consideration and possible action for the acceptance of the project for core drilling the sidewalks for the installation of the Heritage Stones along Main Street and Grand Avenue, and continuation of the Heritage Stone program - Approved Capital Improvement Protect - Project No PW 04 -03 - (Final contract cost = $44,430) RECOMMENDED COUNCIL ACTION Recommendation — (1) Accept Change Order No 1 in the amount of $618 00, (2) Accept the work as complete, (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office, (4) Receive and file continuing program, and /or (5) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION: The City Council on April 6, 2004, awarded a contract in the amount of $43,812 to Malibu Pacific Tennis Courts, Inc The work included core drilling 12" circular holes for re- installation of the Heritage Stones (Background and discussion continues on the next page) ATTACHED SUPPORTING DOCUMENTS. 1 Notice of Completion. 2 Location map FISCAL IMPACT Capital Improvement Program- $45,000 Amount Requested. $44,430 Account Number. 301 - 400 - 8201 -8573 Project Phase. Accept the work as complete Appropriation Required No ORIGINATED BY DATE, September 28, 2004 Seimone Jur Actinl REVIEWED BY. Engineer DATE: 2f/ ay Mary Strenn, City Manager 14 10 -05 -04 Acceptance of the Project for Core Drilling of $idemlk for the Installation of Heritage Stones along Main Street and Grand Avenue— PW 04 03 103 Background & Discussion: (continued) The City has placed an order with the El Segundo Chamber of Commerce for about 40 heritage stones These stones were broken prior to re- installation Most of these stones were damaged by the tree roots uplifting the sidewalks and a few were chipped during removal These locations are cored and are left until the City staff has received the new stones for reinstallations on Main Street During core drilling, it was discovered that some areas of the existing sidewalk were more than 5" in depth The additional cost to core drill through these areas was $618 00 The work has now been completed to the satisfaction of staff Staff recommends acceptance of this project CONTINUING PROGRAM The El Segundo Chamber of Commerce will continue to offer the Heritage Stone program to new applicants The Chamber has received 60 new orders for the heritage stones The new stones will be installed on Main and Richmond Streets There are approximately 100 stones still available in the program The Chamber is coordinating the new location for the future stones and City staff will install them on a quarterly basis 10 -05" ACeplance of the Prgect for Gore Drilling of Sidewalk for the Installation of Heritage Stones along Main Street and Grand Avenue — PW N -03 104 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name Core Drill for Installation of Heritage Stones Protect No PW 04 -03 Notice is hereby given pursuant to State of California Civil Code Section 3093 at seq that 1 The undersigned is an officer of the owner of the interest stated below in the property hereinafter described 2 The full name of the owner is City of El Segundo 3 The full address of the owner is City Hall, 350 Main Street, El Segundo, CA, 90245 4 The nature of the interest of the owner is Public street right -of -way 5 A work of improvement on the property hereinafter described was field reviewed by the City Engineer on August 19, 2004 The work done was Core drilling sidewalk for reinstallation of Heritage Stones 6 On October 5, 2004, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder 7 The name of the Contractor for such work of improvement was Malibu Pacific Tennis Courts, Inc 8 The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows Public sidewalks on Main Street and Grand Avenue 9 The street address of said property is Main Street and Grand Avenue Dated Seimone Jurps Acting City Engineer VERIFICATION I, the undersigned, say I am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion, I have read said Notice of Completion and know the contents thereof, the same is true of my own knowledge 1 declare under penalty of perjury the foregoing is true and correct Executed on 2004 at El Segundo, California Seimone Jurps Acting City Engineer Q C� NoW7 M C,,MP1VQr5VW a 03 c omi for mnmamn or Herk'. smnea d gJ V V' n'fl ��1 �Y d a c� e� nn� n�L V i I Ji O -I^n Y • m v � Q 106 EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of a resolution to authorize the City Manager, subject to approval by legal counsel, to grant requests from outside agencies to use radio frequencies adjacent to or co- channeled with those assigned to the City, and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure RECOMMENDED COUNCIL ACTION. (1) Adopt resolution authorizing the City Manager, or designee, to review, approve or deny requests forfrequency concurrence from outside entities to use radio frequencies adjacent to or co- channeled with those assigned to the City, and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure, (2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION- From time to time, the City receives requests from individuals, private companies and public agencies for concurrence to use radio frequencies adjacent to or co- channeled with frequencies assigned to the City The City also receives periodic requests for concurrence to amend existing operating parameters for radio frequencies adjacent to or co- channeled with those assigned to the City Additionally, from time to time the City is required to renew, or may request to modify, licenses issued by the Federal Communications Commission Currently, such concurrence requests, FCC application renewals or license modification requests require formal action by the City Council Authorize the City Manager to grantor deny such concurrence requests and granting the authority to sign FCC documents would allow greater flexibility in ensuring that the City retains optimum communications capability with adjacent private and governmental entities - continued - ATTACHED SUPPORTING DOCUMENTS. Frequency Concurence Overview Staff Report and Resolution FISCAL IMPACT Operating Budget: .00 Amount Requested. .00 Account Number. Project Phase NIA Appropriation Required, No ORIG ATED BY• ack Wayt. Chi of Police REVIEWED By. qlg So // Mary n, City Manager 15 10 The City Manager would ensure that the issuance of concurrence letters will follow appropriate review by a radio frequency engineer who will review the operating parameters of the proposed system and provide advice as to the approval or denial of such requests and who will make a subsequent determination that, if granted, such operation will not cause harmful interference to the City's operation Approval of such letters of concurrence will require the requesting party to work cooperatively with the City to mitigate and overcome any such interference to both parties' mutual satisfaction 108 City of ECSegundo Inter - Departmental Correspondence September 28, 2004 To: Mary Strenn, City From: Jack Wayt, Chief of Pol Subject: Frequency Concurrence One of the FCC's key spectrum management goals has been to promote efficient access to and use of a finite supply of radio spectrum The FCC has acknowledged that public safety agencies have "scarce available spectrum," particularly in large metropolitan areas Interference protection is central to effective spectrum management Electromagnetic interference plays a pivotal role in the design and operation of telecommunications equipment and systems, and related costs In today's radio frequency environment, interference generally limits the useable range or technical effectiveness of communications signals Its effects on spectrum users and service providers range from annoyance, to threats to the safety of life and property Interference protection is fundamentally related to spectrum rights and obligations It also affects the efficiency of spectrum use Under FCC rules, some two -way radio communications channels are licensed on a shared basis, while others are licensed exclusively to one entity in a geographic area The FCC's rules also provide the minimum distance between co- channel licensees, and in some cases, between licensees on adjacent channels If an applicant wishes to locate a station closer than the FCC's co- channel or adjacent channel limits permit, the applicant may seek concurrence from the existing licensee to such "short spacing " The applicant may demonstrate that short spacing is permissible, despite the FCC's rules, by using computer - derived propagation maps, or by actual testing with a temporary station in the proposed location with the licensee monitoring its system to determine harmful interference In many instances, there are clear terrain obstacles, which will prevent interference, in which case a map generally suffices The concurrence letter may state, among other things, that the requesting party will work cooperatively with the other party (in this case the City) to mitigate and overcome any harmful interference to both parties' mutual satisfaction Inmost instances the parties may agree how, and at whose expense, interference will be resolved There is no requirement that an existing licensee grant concurrence If a licensee does not provide concurrence, in some cases, an applicant may demonstrate, through engineering showings, that short spacing will not cause harmful interference to the co- channel or adjacent channel licensee, despite that licensee's lack of concurrence In the public safety community, a serious consideration of a concurrence request from another public safety entity is a sign of being a good neighbor It is only through this type of cooperation that we are better able to satisfy needs of local agencies The same considerations may not apply to requests for concurrence from prospective co- channel or adjacent channel licensees who are not public safety entities 1 09 RESOLUTION NO. A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL AUTHORIZING THE CITY MANAGER TO GRANT REQUESTS TO USE RADIO FREQUENCIES ADJACENT TO OR CO- CHANNEL WITH THOSE ASSIGNED TOTHE CITY The City Council of the City of El Segundo does hereby resolve as follows Section 1 The City Council finds and declares as follows A From time to time, the City will receive requests from individuals, private companies and public agencies for concurrence to use radio frequencies adjacent to or co- channel with frequencies assigned to the City, B From time to time, the City is required to renew, or may request to modify, licenses issued by the Federal Communications Commission, C The City also receives periodic requests from individuals, companies and public agencies for concurrence to amend existing operating parameters for radio frequencies adjacent to or co- channel with those assigned to the City, D Currently, such requests require formal action by the City Council to approve or deny such requests, E Authorizing the City Manager to grant or deny such concurrence and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure would allow greater flexibility in ensuring that the City retains optimum communications capability with adjacent private and governmental entities Section 2 The City Council authorizes the City Manager, or designee, to review, approve or deny requests for frequency concurrence from outside entities and develop and to sign Federal Communications Commission documents related to the City's radio frequencies and infrastructure Section 3 The City Manager will ensure that the issuance of concurrence letters will follow appropriate review of the operating parameters of the proposed system and subsequent determination that such operation will not cause harmful interference to the City's operation. Such letters of concurrence will require the requesting party to work cooperatively with the City to mitigate and overcome any such interference to both parties' mutual satisfaction Section 4 The City Clerk will certify to the passage and adoption of this Resolution, shall enter the same in the book of original Resolutions of the City, and shall make a record of proceedings of the City Council in the minutes of the meeting at which same is passed and adopted 110 Section 5 This Resolution will become effective immediately upon adoption PASSED AND ADOPTED tlus 5th day of October, 2004 Kelly McDowell, Mayor Mark D. Kdrl H Berger, Assistant City / ill CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the 5th day of October, 2004, and the same was so passed and adopted by the following vote AYES NOES ABSENT ABSTENTION NOT PARTICIPATING WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 5th day of October, 2004 Cindy Mortesen, City Clerk Of the City of El Segundo, California (SEAL) 112 EL SEGUNDO CITY COUNCIL MEETING DATE- 10 -5 -04 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to consider allowing direct participation by a member or members of the City Council in the City's labor negotiations with the El Segundo City Employees Association RECOMMENDED COUNCIL ACTION (1) Consider whether to add a City Council member or members to the City's labor negotiation team, (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: At the September 21, 2004 City Council meeting, I requested that an item be agendized that discussed the possibility of adding a member or members of the City Council to the negotiating team seeking agreement on a Memorandum of Understanding between the City and the El Segundo City Employees Association Accordingly, I am requesting the City Council's consideration of that request ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT: Operating Budget. Amount Requested Account Number, Project Phase, Appropriation Required, _Yes X No Jim Boulgarides, Council Member REVIEWED BY DATE: jj;renn, City Manager Pj Wei 1 l ,3 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE- October 5, 2004 AGENDA HEADING: Report-Mayor Pro -Tom Gaines Consideration and possible action regarding reconstituting the Golf Course sub - committee (Fiscal Impact - none) RECOMMENDED COUNCIL ACTION 1 Authorize the reappointment of Bill Bue and a member of the Recreation and Parks Commission to the Golf Sub - Committee 2 Add a resident from the Lakes Women's Golf Club to the sub - committee 3 Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION Currently the City Council Golf sub - committee is comprised of two City Council members Mayor Pro Tern John Gaines and Council Member Carl Jacobson Mayor Pro -Tem Gaines would like to add BIII Bue, and a member of the Recreation and Parks Commission who served on the former sub - committee, along with a resident from the Lakes Women's Club This committee would meet on a monthly basis over the next year as the City transitions to a new golf course operator ATTACHED SUPPORTING DOCUMENTS. None FISCAL IMPACT None Operating Budget Account Number: Project Phase: Appropriation Required. _Yes X No ORIGINATED 5NA)_�) John Gaines Pro-Tern �OV DATE: DATE' a /ag /o if 17 114 EL SEGUNDO CITY COUNCIL MEETING DATE: October 5, 2004 AGENDA ITEM STATEMENT AGENDA HEADING" Reports — Mayor Kelly McDowell AGENDA DESCRIPTION: Consideration and possible action regarding a proposal to Initiate the process to revise the General Plan and Zoning designations of the Dynegy /NRG power plant property at 301 Vista Del Mar (Fiscal Impact - none) COUNCIL ACTION: 1) Discuss proposal and direct staff accordingly, and /or, 2) Alternatively, discuss and take other action related to this item BACKGROUND & DISCUSSION During the 1950's and 1960's Southern California Edison constructed four electrical generating units at 301 Vista Del Mar, which overlooks Santa Monica Bay In 1998, the facility was purchased by El Segundo Power LLC, a partnership of Dynegy and NRG Energy, as part of the electric industry restructuring effort. Since 2000, units #1 and #2 have been inoperative and decommissioned And, for the past several months the frequency of use of the two remaining units has continued to decline Their application to replace two of the units out of operation filed in 2001 is still pending before the California Energy Commission (CEC) According to the City's consultant, Daniel Flanagan, the Independent Service Operators (ISO) typically purchase power from newer and more efficient power plants relegating the Dynegy /NRG plant to a back -up role utilized only during periods of peak demand (Background and Discussion continues on the next page) ATTACHED SUPPORTING DOCUMENTS None FISCAL IMPACT* None Operating Budget* None Amount Requested, None Account Number None Project Phase, None Appropriation Required: _Yes x No Ae".� M &Z-t wee ��6 f' ,ta 115 Background and Discussion (continued) Mr Flanagan researched the situation and found Dynegy /NRG's recent attempts to renegotiate and extend their existing contracts failed As a result, it appears the plant will cease operation after December 31, 2004 In order for the plant to operate in 2005, they would need to have in place short term (two year) power purchase agreements And, m order to finance construction of their proposed re- powering project currently under consideration by the CEC, they will need six to seven year power purchase agreements As a result of this situation, the plant owners are now considering "mothballing" the plant for an undetermined amount of time The General Plan and Zoning designations for this site are M -2, Heavy Industry Given the fact that the site has beach frontage and overlooks Santa Monica Bay, there may be merit to examining alternative uses for the property including commercial and residential development Should there be an interest by the City Council in examining alternative uses, the staff could be directed to do so and return with alternative work programs with associated time frames and costs C \Staff Reports \Dynegy /NRGRev 10 5 04 11 F; CITY OF EL SEGUNDO MEMORANDUM DATE: September 29, 2004 TO: Honorable Mayor and Members of the City Council Mary Strenn, City Manager FROM: Cathy Domann, Deputy City Clerk RE: Potential Conflicts of Interest on Matters on October 5, 2004 Agenda The following Council Agenda Item(s) may have a potential conflict of interest for the Mayor, Mayor Pro Tern or the Council Members Consent Item 14 Consideration and possible action for the acceptance of the project for core drilling the sidewalks for the installation of the Heritage Stones along Main Street and Grand Avenue, and continuation of the Heritage Stone Program —Approved Capital Improvement Project — Project No PW 04 -03 — (Final contract cost = $44,430). (Possible Conflict — Council Member Jacobson) O O 2 w D T A p T n Ow y m I T II i II O p i O3 CD m 0 n m m R �2' z m °m A a 0O ' � $ Tp g m s a ;p to $ 3 yP m s w 5 7 §m � 2 �rtnl °bS aR 3 !!a S¢ °m m m S o A S3 pn m EElse I m gi3.8 i ag � 3 m h�l� �68m� ffi Y8 J�V 933d � 3 m � m A O O m 0 w p m a� s z mm 3a-- N- "ssss8 s �gI'�p � a Ofd +yam -I Al yNa'a_�yOCT °vip,��mT� DNmrm °OiZy2 yw ;mC z(l Or3 yyyyyy- p y�yIlY��'T 0 `II cC lM C<�O$IQ° y(/W(/11;2'yyyyymy�%yp lz yT (mliy NCa? n22^Iyk wy�OOOCCIajla 2 <c z1 m n� W m z° o z m z fi B i r a -ai x T t1i cii(ZJa m pT�� S(�I yryv" o oom< mnc� IF�9 io�_OOSpx 0 0 i ; o W T ° gi p a 'z+ 0 m� y ZN A m r D m v Q N A c 0 r u w- o w D m 0 9 A O S W Z:� 10 wT 0 m O , ym 1� m w c m0 c O O DEPT# 1101 1201 1300 2101 2201 2401 2402 2500 2601 2900 6100 6601 CITY OF EL SEGUNDO WARRANTS TOTALS BY DEPARTMENT AS OF SEPTEMBER 23, 2004 REGISTER #24 NAME TOTAL GENERAL FUND DEPARTMENTAL EXPENDITURES GENERAL GOVERNMENT City Council City Treasurer City Clerk City Manager City Attorney Economic Development Planning Administrative Services Government Buildings Nondepartmental Library Community Cable PUBLIC SAFETY 3100 Police 3200 Fire 2403 Building Safety PUBLIC WORKS 4101 4200 4300 4601 4801 Engineering Streets Wastewater Equipment Maintenance Administration COMMUNITY DEVELOPMENT 5100,5200 Recreation & Parks EXPENDITURES CAPITAL IMPROVEMENT ALL OTHER ACCOUNTS 31491 3990 66858 15975 4,75724 19,466 25 2,16748 14,200 52 8,01904 50,852 03 12,524 09 1,83893 $115,00872 13,143 69 45,412 40 12,818 12 $71,37421 76151 65,993 77 126,769 20 25874 $193,783 22 26,479 68 $101,61560 $1,463,915 34 TOTAL WARRANTS $1,972,176 77 H N 14 a II H II td it II O II F II II x II U n v u q II U I II I II ro .a ro a EO 4 O r m y1 N m O M O r O O N 0 o � 0 0 o M M M o r o o M o o r H H N In M o In In m r M o 0 11J H M M W N M lD N l0 M o N H H H H N IN 111 l0 N N N w N C O H o N N H H H H H H H H O O N O NO N H N N c y O H It Ir 1 \ \ \ \ \ \ \ \ \ \\ \ \ \\ H \ \ \ \\ \ \ II C I M M m M M M M M M M M N M O r m lOMlDmmrNM N m NN M 0 r 0 a N O o � o rMMdlm Nav o M MM m o n o 0o M o O r H 1D H 01 N M d1Np N N W v O 1p m m m M O O 1p H MMMHMr MO M y1 MM M y1 lD N NM M O N H H H H N IN 111 l0 N N N M H O H b N N H H H H H H H H O O N O NO N H N N N 111 H O H It Ir 1 \ \ \ \ \ \ \ \ \ \\ \ \ \\ H M \ \ \ \\ \ \ II C I M M m M M M M M M M M H M N H W b a II v 1 C C C C d1 W C VI W C d1 C d1 d1 W q1 d1 sM C W W II o o O 00000000 O O 00 O O O a O no O 0 O (d II Id 1 II q t r O W 00000000 H H IN 1p 00 H M 11 I O N N H H H H H H H H O O N O NO N H N N N N mm O H It Ir 1 \ \ \ \ \ \ \ \ \ \\ \ \ \\ \ \ \ \ \\ \ \ II C I M M m M M M M M M M M M M m M m M M M MM M M II HI O O O 0 0 0 0 0 0 0 0 O O no O O O O 00 O O 11 I m O M O H O N N H M M r r II H y W m N N l M M M an N It m M W M l M m M H r M m I I W m 00 N II v 1 H H M N M MM M 00 11 U b wmmm mlHw m M M M m r N H N mm w JJ II I M N o O H H H I M HO O N H H N no w m H II O I 0 111 r d1 N H HN H NHHHHNNO N 1 WN N N m m as r M O It ' 1 M M OOOOOOOO O O In M M M M N ,G It C M m N r OOOOOOOH O H 00 a a O N N N NN NN m M V) :. 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Description 37,792 63 State Taxes 180,653 57 Federal Taxes 842,546.96 H2O payment 30,609 35 Payroll transfer 25000 Savings Bond I Series 1,52670 Weekly claims 9/10 43,725 00 ABAG payment 3,60070 Weekly claims 9/17 79,877 40 SCRMA checks issued 1,220,582 31 Deputy TEeasirer Date Director of Admmistr bare Service Date City M nager Date / Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo 1,220,582.31 CITY CLERK'S DEPARTMENT INTEROFFICE MEMO DATE: October 4, 2004 TO: Mayor and Members of the City Council FROM: Cathy Domann, Deputy City Clerk SUBJECT: Corrected City Council Meeting Minutes of September 21, 2004 Please note that the City Council Meeting Minutes of September 21, 2004 have been corrected to reflect the R O A D Program Professional Services Agreement extension contract amount of a NTE $20,000 as read into the official record at the meeting by the City Manager (See attached minute page 13.) Cc Mary Strenn, City Manager Mark Hensley, City Attorney Public Copy 16 Authorized acceptance of a grant award from the U S. Department of Homeland Security (DHS), USFA/Federal Emergency Management Agency (FEMA) under the 2004 Assistance to Firefighters Grant Program (Fiscal Impact $145,200). Authorized the Fire Department to appropriate $130,680 from FEMA/DHS through electronic fund transfer (90% federal cost share) Encumbered $14,520 (local share 10 %) from the Equipment Replacement account for Fire Department Self - Contained Breathing Apparatus (SCBA), 17 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 18 Adopted plans and specifications for the abatement of asbestos and lead materials from the existing clubhouse located at 300 East Pine Avenue — Project No. PW 04-08. (Estimated Cost: $100,000). 19 PULLED FOR DISCUSSION BY CITY MANAGER STRENN 20 PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES MOVED by Council Member Boulgandes, SECONDED by Mayor Pro Tem Gaines to approve Consent Agenda Numbers 5, 6, 7, 8, 9, 10, 11, 12, 14, 15, 16, and 18 MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0. COUNCIL MEMBER BUSCH NOT PARTICPATING IN ITEM 18 DUE TO A POTENTIAL CONFLICT REGARDING THE LOCATION OF HIS RESIDENCE Mary Strenn, City Manager, stated for the record that the Reach Out Against Drugs program Professional Services Agreement extension should be corrected to read not to exceed $20,000 CALL ITEMS FROM CONSENT AGENDA 13 Consideration and possible action regarding approval of annual professional services agreements and issuance of blanket purchase orders for FY04 -05 in excess of $10,000 for the Police Department. MOVED by Council Member Boulgandes, SECONDED by Council Member Busch to authorize the City Manager to execute a one -year Contract No 3372 for professional services for copier /printer services with Oce Copy Machine not to exceed $14,004; authorize the City Manager to execute a one year Contract No 3384 for Computer Aided Dispatching /Records Management System, Mobile Data Computer maintenance and operations with the West Covina Services Group, not to exceed $70,000, authorize the City Manager to extend the existing standard Professional Services Agreement to help fund the Reach Out Against Drugs (R O A D ) program, not to exceed $20,000; authorize the City Manager to execute a one year Contact No 3385 with Motorola for two way radio repair and maintenance of the Communication Center's radio assets and infrastructure, not MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 21, 2004 PAGE NO 13