2004 NOV 03 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 3, 2004 — 5:00 P.M.
Next Resolution # 4399
Next Ordinance # 1379
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
oI
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3
matters
1. Flynn v. City of El Segundo, LASC No. YC046253
2. Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293
3. City of El Segundo v. Stardust West Apartments, LASC No. YC031364
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) -2 matters
1. Represented Group: City Employees Association
Labor Negotiators: Mary Strenn & Bruce Barsook
2. Represented Group: Police Support Services
Labor Negotiators: Mary Strenn & Bruce Barsook
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter
SPECIAL MATTERS — (anticipated to commence at approximately 5:45 p.m.)
Emergency Operations Plan Orientation/Training to be conducted by David Burns, Emergency Services
Coordinator at the El Segundo Police Department Emergency Operations Center (EOC), 348 Main Street.
002
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, NOVEMBER 3, 2004 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Chaplain Tom Kelly of the Los Angeles Air Force Base
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
Next Resolution # 4399
Next Ordinance # 1379
003
PRESENTATIONS —
(a) Proclamation in observance of Veterans Day, November 11, 2004.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Consideration and possible action regarding potential amendments to the General
Plan, Local Coastal Program, and El Segundo Municipal Code to rezone the 34 -acre
El Segundo Power Plant site at 301 Vista Del Mar to allow for commercial uses.
Recommendation — (1) Authorize staff to accept proposals for professional services for the
preparation of amendments to the General Plan, Local Coastal Program, and Municipal
Code and preparation of an Environmental Impact Report, (2) Alternatively, discuss and
take other action related to this item.
2. Consideration and possible action regarding Aquatic Taskforce and Recreation and
Parks Commission recommendation to approve contract for Aquatic Master Plan
Consultant, with RJM Design Group. (Fiscal Impact: $50,648)
Recommendation — (1) Award the Aquatic Master Plan Consultant contract to RJM
Design; (2) Authorize the City Manager to execute the standard professional services
contract on behalf of the City; (3) Alternatively, discuss and take other action related to this
item.
004
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
3. Warrant Numbers 2543749 to 2544085 on Register No. 2 in the total amount of
$1,457,067.65 and Wire Transfers from 10/812004 through 10/21/2004 in the total
amount of $301,103.53.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. City Council Special Meeting Minutes of October 15, 2004 and Regular Meeting
Minutes of October 19, 2004.
Recommendation — Approval.
5. Consideration and possible action to adopt plans and specifications for
replacement of playground equipment at the Holly /Kansas Park — Approved grant
from the Los Angeles County Regional Park Open Space District — Project No. PW
04 -09. (Fiscal Impact: $74,610)
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise
the project for receipt of bids; (3) Alternatively, discuss and take other action related to
this item.
6. Consideration and possible action to accept Program Supplement Agreement No.
002 -M for a federal grant of $798,818 for the Douglas Street Project. (Fiscal
Impact: Federal arant)
Recommendation — (1) Approve Program Supplement Agreement; (2) Authorize the City
Manager to execute the program supplement on behalf of the City; (3) Alternatively,
discuss and take other action related to this item.
005
7. Consideration and possible action regarding the appropriation and payment of
$200,000 to the County of Los Angeles Department of Public Works for the El
Segundo Area Intelligent Transportation System Project.
Recommendation — (1) Appropriate $200,000 to the 2004 -05 fiscal year budget; (2)
Authorize payment of $200,000 to County of Los Angeles Department of Public Works;
(3) Alternatively, discuss and take other action related to this item.
8. Consideration and possible action regarding award of contract to Karcher
Environmental, Inc. for the abatement of asbestos and lead from the El Segundo
Clubhouse — 300 East Pine Avenue — Project No. PW 04 -08. (Fiscal Impact:
$49,950).
Recommendation — (1) Award contract to Karcher Environmental, Inc. in the amount of
$49,950; (2) Authorize the City Manager to execute the contract on behalf of the City in a
form approved by the City Attorney; (3) Alternatively, discuss and take other action
related to this item.
CALL ITEMS FROM CONSENT AGENDA
NEW BUSINESS
9. Consideration and possible action regarding the approval of the elimination of the
vacant Assistant Finance Director position; approval of the Closed Promotional
Examination plan for the Personnel Merit System job classification of Senior
Administrative Analyst; and use of interim professional accounting services
funded from elimination of the Assistant Finance Director position. (Fiscal
Impact: Annual estimated savings of $38,400).
Recommendation — (1) Approve the elimination of the Assistant Finance Director; (2)
Approve the Examination Plan for Senior Administrative Analyst and approve the use of
interim professional accounting services to be funded from savings from elimination of
the Assistant Finance Director position; (3) Alternatively, discuss and take other action
related to this item.
G. REPORTS —CITY MANAGER— NONE
H. REPORTS —CITY ATTORNEY— NONE
REPORTS —CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
006
K. REPORTS - CITY COUNCIL MEMBERS
Council Member Boulgarides -
Council Member Busch -
Council Member Jacobson -
Mayor Pro Tern Gaines -
Mayor McDowell -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, gt sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED: /
DATE: 10 a f Y
TIME: 3
NAME:
7 007
EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding potential amendments to the General Plan, Local
Coastal Program, and El Segundo Municipal Code to rezone the 34 -acre El Segundo Power
Plant site at 301 Vista Del Mar to allow for commercial uses.
RECOMMENDED COUNCIL ACTION:
Authorize staff to accept proposals for professional services for the preparation of
amendments to the General Plan, Local Coastal Program, and Municipal Code, and
preparation of an Environmental Impact Report, and /or;
Alternatively, discuss and take other actions related to this item.
BACKGROUND & DISCUSSION:
On October 5, 2004, the Council received a report from Mayor McDowell on the current status
of the Dynegy /NRG power plant at 301 Vista Del Mar. Due to the possible "mothballing" of the
facility and uncertainty surrounding the approval of the proposed repowering project pending
with the California Energy Commission (CEC), the Council directed staff to examine the
potential rezoning of the property to allow for alternative uses of the property.
on next
ATTACHED
None
FISCAL IMPACT: NOT AT THIS TIME
Operating Budget: N/A
Amount Requested: N/A
Account Number: N/A
Project Phase: N/A
Appropriation Required: Yes X No (Funding not at this time)
UKIUINATF-U 13Y: DATE:
A, 1�- /'/3n
4.2610 ff
Hansen, Director of Community, Economic and Development Services
:YiF
DATE:
/0�i.7/, Y
008 1
STAFF REPORT: November 3, 2004
BACKGROUND & DISCUSSION: (cont.)
Page 2
The land use regulations for the use of the 34 -acre power plant property are determined by
three elements: General Plan, Local Coastal Program (LCP) and Zoning Code (ESMC) contain
the regulations for permitted uses and development standards that apply on the property.
General Plan
The 34 -acre power plant site has a Heavy Industrial land use designation in the Land Use
Element of the General Plan. This designation permits only heavy manufacturing uses, such
as construction yards, factories, generating stations, extraction of raw materials, and refineries.
A maximum floor area ratio (FAR) of 0.6:1 is permitted in the Heavy Industrial land use
designation. The existing power plant is a conforming use.
Local Coastal Program.
In accordance with State law, the City adopted a Local Coastal Program (LCP) which
establishes further land use controls for property in the coastal zone. The California Coastal
Commission certified the LCP in 1980. The LCP is a specific plan for the properties in El
Segundo's coastal zone which is the area of land west of Vista Del Mar, South of Grand
Avenue, and north of 45`6 Street at the Manhattan Beach border.
The City's current LCP designates the Dynegy /NRG Power plant as Power Plant (PP) and
defines the permitted uses in that area. Electrical generating stations, accessory buildings, on-
site repowering, and on -site modifications to existing facilities are the only permitted uses in
the PP designation.
Zoning Code
The Zoning classification of the site is Heavy Industrial (M -2). This designation permits only
heavy manufacturing uses at that site such as construction yards, factories, generating
stations, extraction of raw materials, and refineries. Section 15 -6B -5 of the ESMC states that
permitted uses in the Light Industrial (M -1), Mixed —Use (MU -N and MU -S), Corporate Office
(CO), and all commercial zones (C -3, C -2, and C -RS) may be allowed in the M -2 Zone with the
approval of a Conditional Use Permit (CUP).
Amendments
To allow commercial development on the property would require that the City amend the
General Plan, LCP and zoning regulations. Possible redesignations include the existing
General Commercial (C -3) Zone or the development of a new mixed -use zone that would
permit offices, retail, hotels and recreational uses. An amendment to the LCP would also have
to be approved by the Coastal Commission.
If the land use designation and LCP designation were amended to allow commercial uses,
which no longer permitted generation stations, the existing power plant would become a legal
non - conforming use. If the plant ceased operations for more than one year, it would lose its
()09
STAFF REPORT: November 3, 2004 Page 3
nonconforming rights and not be allowed to restart operations. Every future use would then
have to conform to the new commercial zoning.
Any of the proposed changes would require environmental review and would take 15 -18
months to complete. The review would evaluate the potential environmental impacts of the
amount of development that might be allowed under the new zoning.
Budget
Planning staff would prepare the amendments to the General Plan and zoning regulations.
Staff recommends that consultants be retained to revise the Local Coastal Program and
prepare the EIR. The estimated cost for the City to revise the General Plan, Local Coastal
Program, and zoning regulations to expand and analyze the impacts of new land uses on the
power plant site is approximately $350,000. The source of the funds will be determined when
staff returns to the Council in a couple of months with a recommendation for hiring a
consultant to prepare the EIR and amendments to the Local Coastal Program.
Recommendation
Staff recommends that the City Council authorize staff to begin work on the General Plan and
zoning regulation amendments and accept proposals for services for preparation of
amendments to the Local Coastal Program and an EIR for amendments to the General Plan,
LCP, and zoning regulations.
PAPlanning & Building Safety\ProjectsUynegy Power Plant \11- 3- 04.ais.2.doc
ri1.0
EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding Aquatic Taskforce and Recreation and Parks
Commission recommendation to approve contract for Aquatic Master Plan Consultant, with
RJM Design Group. (Fiscal Impact $50,648)
COUNCIL ACTION:
1. Award the Aquatic Master Plan Consultant contract to RJM Design.
2. Authorize the City Manager to execute the standard professional services contract
on behalf of the City.
3. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
In February 2004 City Council appointed an Aquatic Task Force to develop an Aquatic Master
Plan for the City of El Segundo. Two Recreation and Park Commissioners along with some
community members and staff comprise the task force.
On September 8, 2004 two members of the task force and staff held interviews with the three
companies that had responded to the Aquatic Master Plan request for proposal.
The unanimous recommendation from the interview panel to the Aquatic Taskforce was to
contract with RJM Design. The Aquatic Task Force recommended RJM Design Consultants to
the Recreation and Parks Commission on October 25, 2004. The Recreation and Parks
Commission is recommending the RJM Design firm to the City Council.
(Please see attached page marked 'Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS: none
FISCAL IMPACT: $50,648
Operating Budget:
Account Number: 301- 400 -8202 -8476
Project Phase:
Appropriation Required: _Yes x No
ORIGINATED: DATE:
�� tin - Ito - oy
REVIEWED
i. Recreation
IN
DATE:
/—
011 2
Background and Discussion (con't):
The Scope of Services for the Aquatic Master Plan includes:
1. A current facilities inventory in El Segundo and program needs review.
2. Socio- Demographic Analysis and Projections
3. Analysis of Demand for Aquatic Facilities and Services within El Segundo
a. This analysis will include a random phone survey of 300 questionnaires, of El
Segundo residents. The phone survey is approximately 7 minutes long.
4. Development of Facility Standards
a. Using a statistical analysis technique the participation rates will be converted into
peak day demand estimates for each of the types of aquatic activities.
5. Two Community workshops will be held, to look at specific needs as well as discuss
new concepts available to improve aquatic programs
6. Facility Program /Design Concepts
7. Aquatic Master Plan Document
The projected time line for this project is to start November 2004 and have a completed
aquatic master plan by April 2005.
The other two company's that were interviewed for the Aquatic Master Plan, included Sports
Management Group, out of Berkeley California and Purkiss -Rose located in Fullerton
California.
Sports Management proposal was for $40, 900. Purkiss- Rose's proposal was for $35,900.
Both of these companies has a great deal of experience in design and construction of aquatic
facilities, but were not as strong in the development of an Aquatic Master Plan.
1.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/8/2004 THROUGH 10/21/2004
Date
10/13/04
10/14/04
10/20/04
10/21/04
10/21/04
10/8-10/21/04
Payee Amount
PGC El Segundo LLC
Health Comp
LaSalle Bank
Employment Development
IRS
Workers Comp Activity
DATE OF RATIFICATION: 11/03/04
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
31,067.09
816.53
43,725.00
33,640.87
162,666.18
29,187.86
301,103.53
--' 1 _ k�k ,✓i to c2 r 17
Depuq Treasu r /% /% /� Date
Director of Administrative Service Date
City Manager Date
Description
Payroll transfer
Weekly claims 10/8
ABAG payment
State Taxes
Federal Taxes
SCRMA checks issued
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
301,103.53
014
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
FRIDAY, OCTOBER 15, 2004 — 5:00 P.M.
CALL TO ORDER — Council Member Jacobson
ROLL CALL
Mayor McDowell -
Present - arrived at 6:07 p.m.
Mayor Pro Tern Gaines -
Present — arrived at 6:06 p.m.
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. - NONE
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real
Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
Council Member Busch left the meeting at 5:37 p.m. Meeting adjourned at 5:37 p.m. due to a lack
of quorum. Meeting reconvened at 5:55 p.m. Council Members Boulgarides, Busch and Jacobson
present.
Mayor Pro Tern Gaines arrived at 6:06 p.m.
Mayor McDowell arrived at 6:07 p.m.
Mayor Pro Tern Gaines left the meeting at 6:35 p.m.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case;
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters
1. Represented Group: City Employees Association
Labor Negotiators: Mary Strenn & Bruce Barsook
2. Represented Group: Police Support Services
Labor Negotiators: Mary Strenn & Bruce Barsook
Council moved to open session at 7:09 p.m.
1 4
ADJOURNMENT —at 7:10 p.m.
Cindy Mortesen, City Clerk
2
016
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 19, 2004 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Absent
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
Mark Hensley, City Attorney, announced that Council would not be discussing the City Employees
Association and Police Support Services negotiation items listed on the closed session agenda.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters
Represented Group: City Employees Association
Labor Negotiators: Mary Strenn & Bruce Barsook
Represented Group: Police Support Services
Labor Negotiators: Mary Strenn & Bruce Barsook
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2
matters
Flynn v. City of El Segundo, LASC No. YC046253
Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
011 r+ PAGE NO. 1
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 2 matters
Represented Group: City Employees Association
Labor Negotiators: Mary Strenn & Bruce Barsook
Represented Group: Police Support Services
Labor Negotiators: Mary Strenn & Bruce Barsook
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter
SPECIAL MATTERS — 0 matter
Council moved to open session at 6:59 P.M.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
(l PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 19, 2004 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor John Feldschau of El Segundo Foursquare Church
PLEDGE OF ALLEGIANCE — Council Member Eric Busch
PRESENTATIONS —
(a) Council Member Busch presented a Proclamation to Director of Recreation & Parks, Stacia
Mancini, Chez Michael Morales, and Wednesday Morales, Andrew, Matt and Rebecca
Ramsouer, Jordon Coffing, CJ Mahoney, and Jo Jo Briese, proclaiming Sunday, October
31, 2004 as Halloween Frolic in El Segundo.
(b) Mayor McDowell presented a Commendation to Dan Erhler, Executive Director of the El
Segundo Chamber of Commerce, for his service and leadership to the Chamber and the
community, and well wishes on his relocation to Northern California.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Absent
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Ron Swanson, resident and member of the El Segundo Education Foundation, invited the Council
and citizens to the Dedication of the Renovated High School.
Bill Mason, Past President of the Chamber of Commerce, wished Dan Erhler good luck.
A. PROCEDURAL MOTIONS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
PAGE NO. 3
X19
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Jacobson, SECONDED by Council Member Busch to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0. MAYOR PRO TEM GAINES ABSENT
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Consideration and possible action regarding the development and placement of two sets of
decorative light pole banners along Sepulveda Blvd. (Fiscal Impact: $35,000)
Jim Hansen, Community Economic and Development Services Director, gave a report.
MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to place two
sets of decorative light pole banners along Sepulveda Boulevard. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM GAINES ABSENT.
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
2. Consideration and possible action regarding an appointment to the recently vacated position
on the LAX Area Advisory Committee, and setting a date for interviewing candidates for two
positions on the Planning Commission, one position on the Community Cable Advisory
Committee and one position on the Economic Development Advisory Council.
MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to: (1) Set date
for interviews of candidates to the Planning Commission, Community Cable Advisory Committee
and Economic Development Advisory Council for 6:00 p.m., Tuesday, November 16, 2004 and
announce appointees at the City Council's 7:00 p.m. November 16, 2004 meeting; (2) Approve the
appointment of Council Member Jacobson to the LAX Area Advisory Committee. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM GAINES ABSENT
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
Approved Warrant Numbers 2543455 to 2543748 on Register No. 1 in the total amount of
$1,375,522.42 and Wire Transfers from 9/24/04 through 10/07/04 in the total amount of
$487,355.50. Authorized staff to release. Ratified: Payroll and Employee Benefit checks;
checks released early due to contracts or agreement; emergency disbursements and /or
adjustments; and wire transfers.
4. Special City Council Meeting Minutes of September 29, 2004 and City Council Meeting
Minutes of October 5, 2004.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
PAGE NO. 4
O 2 0
5. Approved Resolution No. 4398 authorizing the destruction of identified records in
accordance with the Provisions of § 34090 of the Government Code of the State of
California. (Fiscal Impact: Not to exceed $1,000)
6. Approved Second Amendment and Restated Joint Powers Agreement No. 3404, "South
Bay Cities Council of Governments" (a Joint Powers Authority). (Fiscal Impact: None)
7. Authorized a one -time reimbursement to Flo- Systems, Inc. for the installation of an
automatic transfer switch at one sewer pump station and for modifications to the City's
portable generators so that they can connect to and power the sewer pump stations during
an emergency. (Fiscal Impact: $17,816 — FY 2003/2004).
8. Authorized the City Manager to accept the real property deed on behalf of the City of 750
South Douglas Street from Kenneth Eugene Hill and Helen Marie Hill, Metalore Company, in
connection with the Douglas Street Gap Closure Project. (Estimated Cost: $405,400)
Approved License Agreement No. 3405 for the encroachment of a facade improvement
located at 327 Main Street.
10. Approved Tract Map No. 54134 for a condominium project at 1225 East Grand Avenue.
11. Authorized the acceptance of $63,142.94 in grant funding from the U.S. Department of
Homeland Security, Office of Domestic Preparedness (ODP), under the State Homeland
Security Grant Program (SHSGP) for the Fiscal Year 2004 Federal Budget Year (FY 2004)
for Emergency Operation Center (EOC) equipment, interoperable communications
equipment for law enforcement patrol and anti - terrorism investigator vehicles, and traffic
barriers for Public Works personnel. (Fiscal Impact: $63,150)
12. Accepted $21,600 in additional grant funding from the Urban Area Security Initiative (UASI)
Grant Program for the Federal Fiscal Year 2004 (FY 2004) and authorization for the City
Manager to sign the UASI Memorandums of Understanding with the City of Los Angeles for
the 2003 Part II and 2004 UASI grants, in order to purchase terrorism response related
equipment. (Fiscal Impact: $21,600). Authorized the City Manager and /or designee to sign
the 2003 Part II and 2004 UASI 34307 Agreement Nos. 3406 and 3407 subject to approval
as to form by the El Segundo City Attorney.
13. Authorized the City manager to execute a three -month contract extension for the City's
Contract No. 2831 D with U.S. Landscape through December 31, 2004, in a form approved
by the City Attorney. (Fiscal Impact: None)
MOVED by Council Member Jacobson, SECONDED by Council Member Busch to approve
Consent Agenda Numbers 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 and 13. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM GAINES ABSENT.
F. NEW BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
PAGE NO. 5
021
t.
14. Consideration and possible action regarding the waiver of fees for city services associated
with El Segundo High School's annual Homecoming Parade on October 29, 2004. (Fiscal
Impact: $620.25)
MOVED by Council Member Jacobson, SECONDED by Council Member Busch to waive fees for
city services associated with the El Segundo High School's Annual Homecoming Parade. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM GAINES ABSENT
G. REPORTS — ASSISTANT CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — NONE
REPORTS — CITY CLERK — Announced the next Regular meeting of the City Council will
be on Wednesday, November 3, 2004 and Early voting begins Wednesday, October 20 —
29, at select locations.
J. REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides — Spoke regarding the pool upgrades and the Richmond
Street Fair. Also urged people to vote.
Council Member Busch — Spoke regarding the Richmond Street Fair and urged everyone
to vote.
Council Member Jacobson — Spoke regarding the Richmond Street Fair.
Mayor Pro Tern Gaines — Absent
Mayor McDowell — Reported on LAX Master Plan discussions and Los Angeles City Council
hearings.
15. Consideration and possible action regarding directing staff to develop second dwelling unit
zoning standards in single - family and multi - family residential zones.
Council Consensus to direct staff to develop new zoning standards for second dwelling units.
PUBLIC COMMUNICATIONS — (_Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
PAGE NO. 6
022
Tory Martini, resident, spoke regarding Anthony's Restaurant in the 200 block of Main Street and
submitted a petition from residents complaining about excessive noise.
CLOSED SESSION - None
ADJOURNMENT at 7:45 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OCTOBER 19, 2004
PAGE NO. 7
023
EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt plans and specifications for replacement of
playground equipment at the Holly / Kansas Park - Approved grant from the Los Angeles
County Regional Park Open Space District - Project No. PW 04 -09 - (Fiscal Impact =
$74,610).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve plans and specifications; (2) Authorize staff to advertise the
project for receipt of bids; and /or (3) Alternatively, discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
The fund to replace the equipment at Holly/ Kansas Park has been secured from a grant by
the Los Angeles County Regional Park and Open Space District. The amount of the grant is
$74,610 (Grant No. 58 D2 -04- 0865).
Plans and specifications for the proposed equipment replacement have been provided by
dave bang associates, inc.
On October 25, 2004, the Recreation and Parks Commission reviewed and approved the
project design. The plans and specifications are ready to advertise and staff recommends
advertising this project for receipt of bids.
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required
$74,610
$74,610
301 - 400 - 8202 -8978
Adopt plans and specifications
None — grant funds
ORIGINATED BY: DATE: October 26, 2004
iting City Engineer
REVIEWED BY:
DATE:
Mary Strenn, City Manager y
11 -03 -04 Adopt Plans and Specifications for Playground
Replacement for Holly / Kansas Park PW 04-(19 -
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EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Aoenda
Consideration and possible action to accept Program Supplement Agreement No. 002 -M for
a federal grant of $798,818 for the Douglas Street Project - (Fiscal impact — Federal grant)
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve Program Supplement Agreement; (2) Authorize the City
Manager to execute the program supplement on behalf of the City; and /or (3) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The City has received a $798,818 federal grant from the Transportation, Community and
System Preservation (TCSP) Program which is administered by Caltrans. These funds can be
used to receive reimbursement for expended design costs.
Caltrans has prepared the enclosed Program Supplement Agreement for the City to formally
accept the grant funds.
ATTACHED SUPPORTING DOCUMENTS:
Program Supplement No. 002 -M.
Project location map.
FISCAL IMPACT: Federal grant of $798,818.
Capital Improvement Program:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
ORIGINATED B Y: DATE: October 26, 2004 //
Seimone Jurjiis, Acting City Engineer
REVIEWED BY: DATE:
Mary Strenn, City Manager
11 -03 -04 Accept Program Supplement Agreement No.
002 -M for a Federal Grant for the Douglas Street Project
026
STATE OF CALIFORNIA. BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O. BOX 942874, MS# 1
Sacramento, CA 94274 -0001
TDD (916) 654 -4014
(916) 654 -3151
Fax (916) 653 -7621
October 5, 2004
Mr. Bellur Devaraj
City Engineer
City of El Segundo
350 Main Street
El Segundo, Ca 90245
Dear Mr. Devaraj:
Enclosed are two originals
Agreement No. 07 -5235 and
Letter for your records.
MITI
RECEIVED
File: 07- LA- 0 -ESEG
TCSP01- 5235(007)
OCT 8 2004
Douglas Street between Alaska
Avenue and Park Place
PUBLIC WORKS
ENGINEERING
of the Program Supplement Agreement No. 002 -M to Administering Agency -State
an approved Finance Letter for the subject project. Please retain the signed Finance
The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no
longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have
included two new special covenants that allow any funding for future phases of this project be encumbered upon
approval of the "Request for Authorization" and Finance Letter. The Program Supplement Agreement need not be
revised for that purpose. However, please note that federal funding will be lost if you proceed with future
phase(s) of the project prior to getting the "Authorization to Proceed" with that phase.
Please review the covenants and sign both copies of this Agreement and return both to this office, Office of Project
Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local
agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the
agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. No invoices for
reimbursement can be processed until the agreement is fully executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date ". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
DENIX ANBIAH, Chief
Office of Project Implementation
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(07) DLAE - Kirk Cessna
02 "r
PROGRAM SUPPLEMENT NO. M002 Date: September 27, 2004
to Location: 07- LA- 0 -ESEG
ADMINISTERING AGENCY -STATE AGREEMENT Project Number: TCSPOI- 5235(007)
FOR FEDERAL -AID PROJECTS NO. 07 -5235 E.A. Number: 07- 606504
This Program Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 06/10/98 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
, approved by the Administering Agency on (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth on
the following pages.
PROJECT LOCATION:
Douglas Street between Alaska Avenue and Park Place
TYPE OF WORK: Gap Closure
LENGTH: 0(MILES)
Estimated Cost
Federal Funds
Matching Funds
92EO $420,592.00
LOCAL
OTHER
$1,377,272.00
H680 $378,226.00
$578,454.00
$0.00
$0.00
By
Date
Attest
Title
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
1 nereny certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic Date $798,818.00
'Chapter Statute. Item Year Progr HC Category Fund Source MOUNT
157 2003 2660- 102 -890 2003 -20 20.30.800. C 262042 892 -F 798,818.00
Program Supplement 07- 5235 -M002- ISTEA
Page 1 of 4
11)4)8
07- LA- 0 -ESEG
TCSPOI- 5235(007)
SPECIAL COVENANTS OR REMARKS
09/27/2004
1. The ADMINISTERING AGENCY will reimburse the STATE for the
ADMINISTERING AGENCY share of costs for work requested to be
performed by the STATE.
2. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the most current published Local
Assistance Procedures Manual.
3. All project repair, replacement and maintenance involving the
physical condition and the operation of project improvements
referred to in Article III MAINTENANCE, of the aforementioned
Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as
required for efficient operation of the completed project
improvements.
4. The ADMINISTERING AGENCY is required to have an audit in
accordance with the Single Audit Act and OMB A -133 if it receives
a total of $300,000 or more in federal funds in a single fiscal
year. The federal funds received under this project are a part
of the Catalogue of Federal Domestic Assistance (CFDA) 20.205,
Highway Planning 6 Research. OMB A -133 superceded OMB A -128 in
1996. A reference to OMB A -128 in a Master Agreement (if any) is
superceded by this covenant to conform to OMB A -133.
5. The ADMINISTERING AGENCY agrees that payment of Federal funds
will be limited to the amounts approved by the Federal Highway
Administration (FHWA) in the Federal -Aid Project
Authorization /Agreement or Amendment /Modification (E -76) and
accepts any resultant increases in ADMINISTERING AGENCY funds as
shown on the Finance Letter, any modification thereof as approved
by the Division of Local Assistance, Office of Project
Implementation.
6. Award information shall be submitted by the ADMINISTERING AGENCY
to the District Local Assistance Engineer immediately after the
project contract award. A copy of the award package shall also
be included with the submittal of the ADMINISTERING AGENCY's
first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
Program Supplement07- 5235 -M002- ISTEA Page 2 of 4
029
07- LA- 0 -ESEG
TCSPO]- 5235(007)
ONE
Box 942874
SPECIAL COVENANTS OR REMARKS
Sacramento, CA 94274 -0001
09/27/2004
Failure to do so will cause a delay in the State processing
invoices for the construction phase. Please refer to Section
15.7 "Award Package" of the Local Assistance Procedures Manual
and LPP 01 -06.
7. STATE and ADMINISTERING AGENCY agree that any additional funds
which might be made available for new phase(s) of work by future
Federal obligations will be encumbered on this PROJECT by use of
a STATE approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the
Federal Highway Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work
authorized for specific phase(s) with an "Authorization to
Proceed" and will not proceed with future phase(s) of this
project prior to receiving an "Authorization to Proceed" from the
STATE for that phase(s) unless no further State or Federal funds
are needed for those future phase(s).
9. Any State and Federal funds that may have been encumbered for
this project are only available for disbursement for a period of
five (5) years and seven (7) years, respectively, from the start
of the fiscal year(s) that those funds were appropriated within
the State Budget Act. All project funds not liquidated within
these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested and is approved by
the California Department of Finance per Government Code Section
16304. The exact date of each fund reversion will be reflected
in the approved finance letter(s) issued for this project.
Notwithstanding the unliquidated sums of project specific State
and Federal funding remaining and available to fund project work,
any invoice for reimbursement that is not submitted to the
Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's
encumbered funds because all of these unexpended funds will be
irrevocably reverted by the Department's Division of Accounting
Program Supplement07- 5235 -M002- ISTEA Page 3 of 4
030
07- LA- 0 -ESEG
TCSPOI- 5235(007)
SPECIAL COVENANTS OR REMARKS
on that date.
09/27/2004
Pursuant to a directive from the State Controller's Office and
the Department of Finance, the last date to submit invoices for
reimbursed work in each fiscal year is May 15th in order for
payment to be made out of those then current appropriations.
Project work performed and invoiced after May 15th will be
reimbursed only out of available funding that might be encumbered
in the subsequent fiscal year, and then only when those funds are
actually allocated and encumbered as authorized by the California
Transportation Commission and the Department's Accounting Office.
Program SuPP1e nt07- 5235 -M002- ISTEA Page 4 of 4
03"
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EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the appropriation and payment of $200,000 to the
County of Los Angeles Department of Public Works for the El Segundo Area Intelligent
Transportation Svstem Proiect.
1) Appropriate $200,000 to the 2004 -05 fiscal year budget;
2) Authorize payment of $200,000 to County of Los Angeles Department of Public Works;
and /or,
3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On June 1, 1999 City Council approved a request from the El Segundo Employers Association
for the financial participation in the amount of $200,000 in connection with the Intelligent
Transportation System (ITS). The ITS project is a public /private partnership to implement a
multi - jurisdictional solution to the area's increasing traffic and transportation issues. The
project targets the flow of traffic as a result of several major activity centers in the area. The
project is complete and operational and can be seen on community cable or on the internet at
www.commuteview.net.
The funds for this project have been set aside and designated but not appropriated during the
2004 -05 budget process. Staff recommends City Council appropriate $200,000 and authorize
payment for the project.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: NONE
Operating Budget: $200,000
Amount Requested: $200,000
Account Number: 301 - 400 - 8203 -8950
Project Phase:
Appropriation Required: Yes
ORIGINATED BY: DATE: October 26, 2004
s
Seimone Ju lis, ctina Citv Enaineer
REVIEWED BY: DATE:
Mary Str n, City Manager
�r
11 -03 -04 Payment to IACDPW for the El Seg d.
Area Intelligent Transportation Syst j Prpje
EL SEGUNDO CITY COUNCIL MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding award of contract to Karcher Environmental, Inc.,
for the abatement of asbestos and lead from the El Segundo Clubhouse — 300 East Pine
Avenue — Project No. PW 04 -08. (Fiscal impact = $49,950).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Award contract to Karcher Environmental, Inc. in the amount of
$49,950; (2) Authorize the City Manager to execute the contract on behalf of the City in a form
approved by the City Attorney; (3) Alternatively, discuss and take other action related to this
item.
BACKGROUND & DISCUSSION
On September 21, 2004, the City Council adopted plans and specifications forthe abatement
of asbestos and lead at the Clubhouse and authorized staff to advertise the project for receipt
of construction bids. The project includes the abatement of asbestos from the floor and lead
paint from the window frames.
(Background and discussion continues on the next page.......)
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Operating Budget: $6,092,000
Amount Requested: $ 49,950
Account Number: 301 - 400 - 8202 -8490
Project Phase: Award of Contract
Appropriation Required: No
ORIGINATED BY: DATE: October 27, 2004
Seimone Juiris,`Actino C
REVIEWED BY:
DATE:
Uv
Mary S n, City Manager
11 -03 -04 Award Contract to Karcher Environment II, Inc
m ., ]1
for Abatement of Asbestos at the Gordon Clrlbpab,e,* V
Background and Discussion (continued):
On October 26, 2004 the City Clerk's office received four (4) bids:
Karcher Environmental Inc.: $49,950
Air, Inc.: $56,450
Marcor Remediation, Inc.: $97,700
H2 Environmental Consulting: Non - responsive
Staff recommends award of contract to the lowest bidder, Karcher Environmental, Inc. The
contractor has favorable references and has successfully completed similar projects. The total
cost of the project is $49,950.
035
11 -03 -04 AMrd Contract to Karcher En Wonmental, Inc.,
for Abatement of Asbestos at the Cordon Clubhouse
EL SEGUNDO CITY COUNCIL
MEETING DATE: November 3, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of the elimination of the vacant
Assistant Finance Director position; approval of the Closed Promotional Examination plan for
the Personnel Merit System job classification of Senior Administrative Analyst; and use of
interim professional accounting services funded from elimination of the Assistant Finance
Director position. (Fiscal impact Annual Estimated Savings of $38,400)
RECOMMENDED COUNCIL ACTION:
1) Approve the elimination of the Assistant Finance Director;
2) Approve the Examination Plan for Senior Administrative Analyst and approve the
use of interim professional accounting services to be funded from savings from
elimination of the Assistant Finance Director. position;
3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Assistant Finance Director left the City of El Segundo in August 2004. The proposed
reorganization of the Accounting Division within the Administrative Services Department is to
eliminate the Assistant Finance Director position and create a Senior Administrative Analyst
position. This will eliminate one position from the Management Confidential group and add
- continued on next page -
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Annual savings of $38,400 to be used in first year toward accounting services
Operating Budget: $88,850
Amount Requested: $38,400
Account Number: 001 -400- 2502 -6214
Project Phase: Interim accounting professional services
Appropriation Required: _Yes X No (Funded from elimination of Assistant Finance Director)
ORIGINATED: DATE:
/ 0 , -/ //� � W7� l0 -2-7 Oi
Bret M. Plumlee, Director of Administrative Services
REVIEWED BY: DATE:
Mary Str City Manager 2 7 /eda 522 ^
0 36 y
BACKGROUND & DISCUSSION:
one position to the Supervisory and Professional Employee's Association. It will also meet the
citywide objective to create an administrative position within each department that can
participate as a facilitator and point of contact for major and complex citywide administrative
systems or functions. There is currently one Senior Administrative Analyst in the Police
Department and one in Public Works.
This position will report directly to the Director of Administrative Services and handle many of
the administrative functions previously assigned to the Assistant Finance Director. This
includes the preparation and coordination of department and citywide annual budget;
accounting support of the Accounting Manager and Senior Accountant; supervision of the
Payroll and Benefits functions; and other duties as assigned by the Director of Administrative
Services.
This position will also be assigned to special projects that need in depth analysis such as
Senior Housing or the Golf Course. There will be periodic assignments to resolve community
issues.
The Accounting Manager will continue to handle the day -to -day operations of the Accounting
Division with primary support from the Senior Accountant and some accounting support from
both the Director of Administrative Services and the Senior Administrative Analyst.
The fiscal impact of the elimination of the Assistant Finance Director and creation of Senior
Administrative Analyst is an annual net savings of $38,400, which will be used in the first
year's transition to fund interim accounting professional services until the FY 2003 -2004 audit
is complete.
Section 1 -6 -9 of the El Segundo Municipal Code, entitled "Examinations ", provides that the
Personnel Officer shall review and recommend to the City Manager, who in turn shall
recommend to the City Council, an appropriate examination plan and weights for each portion
of the examination for Personnel Merit System job classifications.
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of initiative Ordinance No. 586 in April 1962.
For departments other than the Police and Fire Departments, the plan may consist of any
one or combination of the following techniques:
1. Written;
2. Oral;
3. Demonstration;
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluated the relative capacities of the applicants.
The Senior Administrative Analyst will be a Closed Promotional Examination open to
employees within the City of El Segundo. This will give the opportunity to those within the
organization that are qualified to apply for the position.
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The following position's exam is now being submitted to the City Council for approval.
SENIOR ADMINISTRATIVE ANALYST (Closed - Promotional)
Structured, Technical Oral Interview Weighted 100%
Exam plan has never been established
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