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2004 MAY 18 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 2004 — 5:00 P.M. Next Resolution # 4379 Next Ordinance # 1376 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: i_I �_i I CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 2 matters 1. Flynn v. City of El Segundo, LASC No. YC046253 2. Bressi v. City of El Segundo, LASC Nos. BC2888292 and BC2888293 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) -0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — None 00n r., AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes In lenath. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 18, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Fr. Jim Anguiano of St. Anthony Catholic Church PLEDGE OF ALLEGIANCE — Council Member Eric Busch Next Resolution # 4379 Next Ordinance # 1376 l3.7 PRESENTATIONS - (a) Proclamation by the Mayor and members of the City Council proclaiming Tuesday, May 18, 2004 as the El Segundo Junior Kings Ice Hockey Players Day in El Segundo. (b) Proclamation by the Mayor and Members of the City Council proclaiming Thursday, May 27, 2004 as the El Segundo Concert Band Day and inviting the community to experience a performance at the Gazebo in Library Park from 6:30 p.m. until sunset, on May 27th. (c) Commendation to Bill McCaverty for this many years of service to the community as a Recreation & Parks Commissioner. (d) Commendation to Bill Wenger and Jack Kenton for their years of service to the Community as members of the LAX Advisory Committee. (e) Commendation to Mary Kobus, Deputy City Treasurer of the City of El Segundo, for her dedication to municipal service for which she has been recognized by the California Certified Municipal Treasurer's Association with the California Certified Municipal Treasurer Award. ROLL CALL PUBLIC COMMUNICATIONS -(Related to City Business Onlv -5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS 4 004 C. UNFINISHED BUSINESS 1. Consideration and possible action regarding the presentation of Fiscal Year 2003 -2004 Midyear Financial Budget Review and approval of Fiscal Year 2004- 2005 Budget Preparation Calendar. Recommendation — (1) Receive and file Fiscal Year 2003 -2004 Midyear Financial presentation; (2) Direct staff to proceed with Fiscal Year 2004 -2005 Budget Calendar; (3) Revert to modified hiring freeze; (4) Alternatively, discuss and take other action related to this item. 2. Presentation by City consultants regarding Los Angeles International Airport (LAX) expansion /Master Plan efforts and consideration and possible action to approve an agreement with the MWW Group and amend an existing agreement with Urban Dimensions for work related to the City's efforts regarding the LAX Master Plan. (Fiscal Impact - $45,000) Recommendation — (1) Receive and file presentations by Urban Dimensions and the MWW Group; (2) Authorize the City Manager to execute an amendment to the City's current agreement with Urban Dimensions for the remainder of Fiscal Year 2003/2004 in an amount not to exceed $40,000 during the remainder of Fiscal Year 2003/2004; (3) Authorize the City Manager to execute an agreement with the MWW Group for the remainder of Fiscal Year 2003/2004 in an amount not to exceed $32,000; (4) Authorize a budget transfer from unappropriated General Fund reserves to Account Number 001- 400- 2901 -6406 in the amount of $45,000; (5) Alternatively, discuss and take other action related to this item. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding a three -month contract extension for the Park Vista Senior Housing (615 E. Holly Ave.) Management company for Community Housing Management Services. (Fiscal Impact — none) Recommendation — (1) Approval of Community Housing Management Services contract extension in a form approved by the City Attorney; (2) Authorize the City Manager to execute; (3) Alternatively, discuss and take other action regarding this item. 5 005 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. if a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Warrant Numbers 2540530 to 2540809 on Register No. 15 in the total amount of $1,401,180.63 and Wire Transfers from 4/23 /2004 through 5/6/2004 in the total amount of $356,320.41 Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee. Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. City Council Meeting Minutes of May 4, 2004. Recommendation — Approval. 6. Consideration and possible action regarding extending the professional services contract for auditing services with Lance, Soll & Lunghard for one year through 2003 -2004. (Fiscal Year 2004 -2005 Fiscal Impact $38,800 consisting of $30,800 annual audit and $8,000 in additional audit services) Recommendation — (1) Authorize the City Manager to approve a one -year extension of professional services for auditing services with Lance, Soll & Lunghard through 2003- 2004 for $38,800; (2) Alternatively, discuss and take other action related to this item. Consideration and possible action regarding the refinancing /refunding of the Golf Course bonds. Recommendation — (1) Receive and file status report on refinancing the Golf Course bonds; (2) Alternatively, discuss and take other action related to this item. Consideration and possible action regarding award of contract to Horizon Mechanical Contractors of California, for the Installation of Chlorination System at City Pool (the "Plunge ") at 219 West Mariposa Avenue — Project No. PW 03 -14 — Approved Facilities Maintenance Program. (Fiscal Impact $34,360). Recommendation — (1) Award contract to Horizon Mechanical Contractors of California, in the amount of $31,360; (2) Authorize the City Manager to execute the contract on behalf of the City in a form approved by the City Attorney; (3) Alternatively, discuss and take other action related to this item. 006 9. Consideration and possible action regarding acceptance of the project for Reconstruction of Storm Water Pump Station No. 16 at 408 Eucalyptus Drive — Approved Capital Improvement Program — Project No. PW 03 -01. (Final Project Cost $1,215,031.27) Recommendation — (1) Approve Change Order No. 1 in the amount of $78,603.27; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding award of contract to Erin Murphy to provide services as the Director of Summer Adventure Camp for the Recreation and Parks Department. (Fiscal Impact $12,000) Recommendation — (1) Award contract to Erin Murphy in the amount of $12,000; (2) Authorize the City Manager to execute a Professional Services Agreement; (3) Alternatively, discuss and take other action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS —CITY CLERK — NONE REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Council Member Busch — 11. Consideration and possible action regarding tree trimming along Grand Avenue in the City of Los Angeles. (Fiscal Impact — None) Recommendation — (1) Discuss the need to establish improved communication between the jurisdictions of Los Angeles and El Segundo regarding maintenance of the Grand Avenue corridor; (2) Alternatively, discuss and take other action related to this item. 7 00 Council Member Jacobson — Mayor Pro Tem Gaines — Mayor McDowell — 12. Consideration and possible action to adopt a Resolution opposing "Alternative D" of the Los Angeles International Airport (LAX) Master Plan. (Fiscal Impact — Recommendation — (1) Adopt a Resolution opposing "Alternative D" of LAX Master Plan; (2) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at se q.) for the purposes of conferring with the City's Real Property Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: S /0- O/4 TIME: 02� 7- 4 NAME: 008 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action regarding the presentation of fiscal year 2003 -2004 Midyear Financial Budget Review and approval of Fiscal year 2004 -2005 Budget Preparation Calendar. RECOMMENDED COUNCIL ACTION: (1) Receive and file Fiscal Year 2003 -2004 Midyear Financial presentation, (2) Direct Staff to proceed with Fiscal Year 2004 -2005 Budget Calendar, (3) Revert to modified hiring freeze, (4) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: The focus of the FY 2003 -2004 midyear financial review is to review revenues and expenditures in all funds for the period of October 1, 2003 through March 31, 2004. This report analyzes the estimated totals for revenues, operational and capital expenditures in all funds for the period of October 1, 2003 through September 30, 2004. Staff will also take any direction from the City Council regarding the FY 2004 -2005 budget process, which will assist in budget preparation. ATTACHED SUPPORTING DOCUMENTS: Summary of Estimated Revenues — All Funds Summary of Estimated Expenditures — All Funds 3. Summary of Fund Balance —All Funds 4. Proposed 2004 -2005 Budget Calendar FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _ Yes X No ORIGINATED BY: DATE: A!? /� -lZ -oy Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Strenn, City Manager 1 - /�y 009 BACKGROUND & DISCUSSION (CONTINUED) Overall, the General Fund revenues are estimated to come in $688,800 less than budget, and an estimated $693,800 General Fund savings offsets this. The special revenues and internal service funds are currently estimated on target with budget. The Water Fund and Golf Course Fund are currently estimated to have a net loss for the fiscal year of $195,350 and $208,750. The overall reduction in General Fund revenues is mainly attributable to an expected $2.3 million drop in gas utility users tax. Fortunately, a rise in commercial and residential property improvements and construction have increased revenues projections in building permits, planning service fees, plan check fees, and energy plan check fees to approximately $983,500 above budget estimates and helped offset this reduction in gas IJUT. Also helping to offset the revenue reduction is an anticipated increase in Business license fees collected of $615,000 above the budgeted revenue estimate and over $400,000 in developer reimbursement, which was received this fiscal year and not included in the budget. General Fund savings is forecast for all fund categories due to the departments due diligence and cost control measures to keep expenditures at or below budget. A modified hiring freeze was implemented in the FY 2003 -2004 budget, which reduced new employee training and job advertising and directly impacted operational expenditures throughout many departments. The two categories of Elected Officials and Administrative Support Services combined are estimated to come in $111,900 below budget; Public Safety is projecting savings of $256,500 attributable to salary savings in the Police Department and overtime savings in Fire Suppression; Community Economic and Development Services is projecting savings of $15,600 attributable to reductions in contract services; Public Works is projecting savings of $178,550 attributable to reductions in dump fees and Hyperion wastewater charges ; and Recreation and Cultural is projecting savings of $1,900 attributable to salary savings in Recreation and Parks part-time positions and electric utility costs within the Library. All departments are anticipating a difficult budget in FY 2004 -2005 and are being particularly diligent to address this situation now. It is important to note that midyear review projections are based on an analysis of only six months of the current fiscal year. While the actual expenditures through March 31, 2004 combined with expenditure and revenue patterns based on past history are important factors used to forecast the entire fiscal year, many of the revenue sources need additional time to develop and it is not possible to forecast with 100% accuracy this early. REVENUES The following is an analysis of General Fund revenues by the ten major categories: a. Property Taxes The property tax revenue estimates are on target for fiscal year 2003 -2004. 010 BACKGROUND & DISCUSSION (CONTINUED) b. Other Taxes (Includes Sales. Utility User's, Transient Occupancy and Other Taxes This category is currently estimated $1.8 million below target with budget, mainly attributable to a decrease in Gas Utility User's Taxes. As was discussed in the FY 2003 -2004 first quarter financial review on February 17, 2004 and again at the April 6`h, 2004 City Council meeting, gas utility user's taxes have declined significantly. Revenues through six months of FY 2003- 2004 are only $1.055 million or 23.45% of budget. This revenue source is a combination of gas utility users tax from all sources including the local power plant. Staff has been in discussion with representatives at the local power plant and the California Independent Operator (CAL ISO) to determine if the revenues will continue to come in well below budget. Also, within this category, Sales Tax is estimated slightly above target; Transient occupancy taxes are ahead of budget primarily attributable to the rebound of travel industry; and the other utility taxes, electric and water are on target with budget. c. Business License Fees This category is estimated to be ahead of budget. At midyear the City has already received $9.2 million or 104% of the budget. It is anticipated the City will receive a total of $9.4 million by the end of the fiscal year. This is directly attributable to a decrease in sales tax receipts for the period of July 1, 2002 to June 30, 2003 because businesses can use 50% of the sales tax received in the prior year as a rebate against their current business license fee. A decline in sales tax in the prior year had a positive impact on the business license fees collected in January 2004. d. Other License and Permits This category is estimated to be ahead of budget. While new commercial construction has slowed down, low interest rates have assisted in residential and interior commercial building improvements to remain strong in Southern California and in the South Bay in particular. Revenues in this category are 113% of the budget with 50% of the fiscal year complete. The development outlook for 2004 continues to look positive with several projects in the planning and design phase. e. Interest and Rentals This category is estimated to be slightly below budget. This is attributable to a lower cash balance compared to previous years combined with a lower average rate of return. Interest rates continue to remain low. The Federal Reserve has not begun to increase the federal funds rate, but has recently indicated that it may begin to reverse its position in the second half of 2004. This will have a positive impact on interest income. Revenues in this category are 011 BACKGROUND & DISCUSSION (CONTINUED) 40% with 50% of the fiscal year complete. f. Intergovernmental Revenues This category is estimated to be well below budget. This is mainly attributable to the Governor's reinstatement of the vehicle license fee reduction to consumers without backfilling this revenue to cities and counties. The City received some relief in January 2004 when the State Controller's office paid back cities and counties the November 2003 VLF backfill, but the future of this revenue source still remains uncertain. Even if the City receives the full backfill, there will still be a shortfall in this account attributable to administrative fees imposed by the State. Revenues in this category are 34% with 50% of the fiscal year complete. g. Charges for Services This category is estimated to be ahead of budget. Even though the increase in water and wastewater fees has not yet materialized, anticipated increases in residential and business construction have increased revenues projections in plan check fees, building inspection fees and energy plan check fees. The City also received reimbursement of planning service fees from the developer related to the Air Force Base project, which was not included in the original budget. Revenues in this category are 59.2% with 50% of the fiscal year complete Three other General Fund categories including Other Revenue, Fines and Forfeitures, and Transfers In, are expected to be on target with budget. Total Estimated Revenues Overall, General Fund revenues are 57% with 50.0% of the fiscal year complete. Since many of the revenues and expenditures are difficult to anticipate only six months into the fiscal year, staff will prepare another in -depth review of revenues and expenditures for the Fiscal Year 2003 -2004 third quarter. GENERAL FUND EXPENDITURES The following is an analysis of General Fund expenditures by major categories: a. Elected Officials and Administrative Support Services This category, which consists of the City Council, City Clerk, City Treasurer, City Manager's office, and Administrative Services is estimated to be $111,900 below budget. This savings is mainly attributable to the reduction in cost related to job advertisement and 012 BACKGROUND & DISCUSSION (CONTINUED) training cost for new hires. b. Non Department Non Department expenditures are estimated to be $129,350 below budget. This savings is mainly attributable to lower than anticipated retiree health care costs. c. Public Safety The Police and Fire Department General Fund expenditures are estimated to be $256,500 below budget. This savings is primarily attributable to salary and benefits savings of $114,750 within the police department and projected overtime and leave replacement savings within the Fire Department of $132,800. Staff will closely monitoring all line item accounts such as overtime that are within management's control to ensure they remain on target with estimates. d. Development Services The Development Services function includes the Community Economic and Development Services Department, which consists of Planning, Building Safety, and Economic Development divisions. The department is estimated to be $15,600 below budget. This is mainly attributable to an anticipated reduction in professional and technical services within the economic development and planning divisions. e. Public Works This function's General Fund divisions consist of Government Buildings, Engineering, Street Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains, Equipment Maintenance and Administration. Other fund operations in this function include Gas Tax, Facilities Maintenance and the Water Fund. The General Fund expenditures are estimated to be $178,550 below budget. This savings is primarily attributable to a reduction in contract services within the Engineering division of $14,300; a reduction in the estimated cost for dump fees of $14,500; and an anticipated reduction in the annual Hyperion wastewater charge of $170,000. f. Recreational. Cultural and Information Services The Recreation, Cultural and Information Services function includes the Recreation and Parks Department and the Library and Cable Services Department. 013 BACKGROUND & DISCUSSION (CONTINUED) There are part-time and overtime accounts within both the Recreation and Parks and Library and Cable departments that staff is monitoring closely to ensure they remain within budget. Overall the General Fund expenditures in this category are estimated to be $1,900 below budget. This is mainly attributable to unanticipated maintenance costs for Camp Eucalyptus and Sepulveda Boulevard, which are offset by salary savings within the Aquatics division and electric utility savings of at the Library. Total General Fund Estimated Expenditures With 50% of the fiscal year complete, General Fund expenditures are estimated to be $693,800 or 1.4% below budget and there are no adjustments needed at this time. OTHER FUND EXPENDITURES Expenditures within the Special Revenue are estimated to be on target with budget. a. Capital Improvement Projects Total General Fund Capital Improvement Project expenditures are estimated to come in $14,534,600 less than budget. This is mainly attributable to City Council's philosophy to try to fund projects in advance of the final design and construction. Projects such as the Community Center, Douglas Street, and the Soccer Field at the Corporate Campus have received funding in this fiscal year but are expected to be completed over the next several years. b. Enterprise Funds The Enterprise Funds consists of the Water and Golf Course Funds. Water Fund The Water Fund is expected to have a net loss of $195,350. Operational cost in excess of water rates and depreciation costs are the primary contributors to the anticipated net loss. To determine the optimal operating, capital and cash reserve needs of the water fund and calculate appropriate water rates, staff is currently working with a committee made up of residents and members of the business community. The goal of the committee is make recommendations to the City Council on the operating, capital and cash reserve needs of the water system, assist in developing policies which will place the water enterprise fund on a sound financial basis, review the current water rate structure and formulate a long range "business plan" for the Water Fund. 014 BACKGROUND & DISCUSSION (CONTINUED) Golf Course The Golf Course net income is estimated to come in $208,750 below budget. Minimal profits in the five profit centers are not anticipated to offset the interest expense of $233,000 and depreciation expense of $251,000. With the upcoming change in the management companies at the golf course staff is optimistic that revenue performance will improve in each of the golf course's five profit centers, the driving range, golf course, pro -shop, restaurant and golf lessons. c. Internal Service Funds Internal Service Funds consist of Worker' Compensation and General Liability Funds. The City is self- insured for both Workers' Compensation of $350,000 per incident and General Fund Liability claims of $400,000 per incident and is fully funded through charges to the General Fund. The City entered into a Worker's Compensation pool administered by ICRMA on January 1, 2003. By pooling the costs, there is an expectation that future cost increases will be mitigated. Based on discussions with representatives from the Southern California Risk Management Authority (SCRMA) and the Independent Cities Risk Management Authority ( ICRMA), the City appears to be properly funded for current claims and any incurred but not reported claims (IBNR). No further adjustments are recommended at this time. Hiring freeze At the City Council meeting on May 4, 2004, City Council implemented a hiring freeze to be reviewed at the midyear review. Since there are no budget adjustments recommended at this time, staff is recommending continuing with the modified hiring freeze, which has been in place this entire fiscal year. This will consist of the City Manager reviewing each position as they become vacant and determining if that particular position should be filled based on both a demonstrated need from the department head and available funding. CONCLUSION The economic engine at the federal level has been gaining steam in this past year. While interest rates remain historically low, economists are forecasting that the Federal Reserve will increase the federal funds rate later this year. This will increase the prime rate that banks charge on consumer loans and will likely have an impact on mortgage lending and other consumer spending. Mortgage rates are still lower than they have been in decades, but they are not declining further. That means that new home sales will do well merely to hold to 2003 levels, which means no further gains in housing starts or residential construction spending. If the Federal Reserve increases the federal funds rate, housing sales and prices may be negatively impacted. Southern California may be more insulated than the rest of the country only because the supply is so tight while the demand is high; however, prices may begin to at least flatten out or decline. According to Christopher F. Thornberg, Senior Economist with the UCLA Anderson Forecast, "At most we should see 6 or 7% appreciation in Los Angeles in 2004, probably less. If double -digit rates are seen again, we may be entering a serious asset 015 BACKGROUND & DISCUSSION (CONTINUED) price bubble that could have potential ramifications down the road ". Nationally, unemployment has stabilized and is showing signs of falling. This news has been is followed by more positive reports regarding profit, productivity and business investment. Moderate growth is forecast for the national and state economies in 2004. The outlook for the projected 2004 growth in the Gross Domestic Product (GDP) has improved from 2.5% to 3.0 %, with rates in the 3.0% - 3.5% range for 2005 and 2006. These growth rates fall short of the rates seen in typical "recoveries ". In the past post- recession recoveries, growth rates have ranged between 4.5% and 5.0% range. According to Michael Bazdarich, Senior Economist with the UCLA Anderson Forecast, "Economic conditions will indeed be improving this year, but on most counts, sectoral developments performance will continue to look quite different from the way they have in previous expansions. Barring an explosion in exports, aggregate U.S. growth will do well to remain modest ". Locally, the employment forecast for the Los Angeles area remains relatively optimistic. Payroll job growth is expected to increase 1.0% in 2004 adding 50,000 jobs over the coming year and 85,000 in 2005. The strongest gains are predicted to be in business services, education, and health services. Unfortunately, this bright spot is shadowed by the State's ongoing budget problems. Local revenue sources that may be impacted by the State's budget deficit include Educational Revenue Augmentation Fees shifted to the schools, Motor Vehicle License fees, gas tax, and all state funded grants to help the State balance its own budget. The total of funds in El Segundo that may be subject to reduction by the State is approximately $1.5 million. Other areas of concern over this next fiscal year continue to include increasing medical and retirement rates. Medical rates, which increased 18% January 1, 2004 are currently projected to increase 14% to 16% January 1, 2005. Retirement costs are anticipated to increase 11.9% for safety and 6.4% for miscellaneous workers effective July 1, 2004. While investment returns at Cal PERS have recently begun to pick back up, we do not anticipate any reduction in employer rates for at least three more fiscal years since the rates are based on returns from two years ago and Cal PERS had three consecutive years with investment returns significantly below their assumption of 8.25 %. No budget adjustments are recommended at this time. Staff will continue to monitor all revenues and expenditures very closely and submit another in depth financial update to City Council at the end of the third quarter 2004. LI • CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 GENERAL FUND PROPERTY TAXES 3101 Current Year Secured 3102 Current Year Unsecured 3103 Prior Year Secured 3104 Prior Year Unsecured 3105 Penalties & Interest 3106 HOX Reimbursement TOTAL PROPERTY TAXES OTHER TAXES 3201 Sales & Use Tax 3202 Franchise Tax 3203 Transient Occupancy Tax 3204 Real Property Transfer Tax 3206 Utility Users Tax 3212 Gas Utility Tax 3213 Water Utility Tax 3214 Telephone Utility Tax 3215 Cogenerated Electric 3216 Electric Utility Tax TOTAL OTHER TAXES BUSINESS LICENSE FEES 3301 Commercial Industrial 3302 Contractors 3303 Vehicles 3304 Contracted Employees 3305 Other Business License Fee 3306 Business License Penalty Charge 3307 Business Licenses Filming Fees TOTAL BUSINESS LICENSE FEES OTHER LICENSE & PERMIT 3401 Animal Licenses 3404 Building Permits 3405 Plumbing Permits 3406 Electrical Permits 3407 Street Permits 3414 Building Permits SMI Fee #1 3419 Overload / Misc Street Permits 3424 Building Permits SMI Fee #2 TOTAL OTHER LICENSE & PERMIT FINES & FORFEITURES 3501 City Code Fines 3502 Library Fees & Fines 3503 Parking Fines 3504 Sur- Charge Parking Fines 3505 Handicap Parking Fines 3506 Towing Service Charges 3512 Library Vend -A -Card TOTAL FINES & FORFEITURES 4,711,659 4,810,000 4,810,000 2,683,257 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED I REVISED ACTUAL ESTIMATED 1 ESTIMATE 60,000 FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCELTJJ GENERAL FUND PROPERTY TAXES 3101 Current Year Secured 3102 Current Year Unsecured 3103 Prior Year Secured 3104 Prior Year Unsecured 3105 Penalties & Interest 3106 HOX Reimbursement TOTAL PROPERTY TAXES OTHER TAXES 3201 Sales & Use Tax 3202 Franchise Tax 3203 Transient Occupancy Tax 3204 Real Property Transfer Tax 3206 Utility Users Tax 3212 Gas Utility Tax 3213 Water Utility Tax 3214 Telephone Utility Tax 3215 Cogenerated Electric 3216 Electric Utility Tax TOTAL OTHER TAXES BUSINESS LICENSE FEES 3301 Commercial Industrial 3302 Contractors 3303 Vehicles 3304 Contracted Employees 3305 Other Business License Fee 3306 Business License Penalty Charge 3307 Business Licenses Filming Fees TOTAL BUSINESS LICENSE FEES OTHER LICENSE & PERMIT 3401 Animal Licenses 3404 Building Permits 3405 Plumbing Permits 3406 Electrical Permits 3407 Street Permits 3414 Building Permits SMI Fee #1 3419 Overload / Misc Street Permits 3424 Building Permits SMI Fee #2 TOTAL OTHER LICENSE & PERMIT FINES & FORFEITURES 3501 City Code Fines 3502 Library Fees & Fines 3503 Parking Fines 3504 Sur- Charge Parking Fines 3505 Handicap Parking Fines 3506 Towing Service Charges 3512 Library Vend -A -Card TOTAL FINES & FORFEITURES 4,711,659 4,810,000 4,810,000 2,683,257 4,810,000 100% 288,738 52,500 52,500 1,237 280,000 533% 37,057 60,000 60,000 32,845 40,000 67% 43,089 50,000 50,000 51,283 51,400 103% 67,800 25,000 25,000 28,369 30,000 120% 66,568 73,500 73,500 30,503 66,500 90% 5,214,911 5,071,000 5,071,000 2,827,494 5,277,900 104% 6,484,732 7,559,400 7,559,400 4,594,062 7,900,000 105% 2,459,800 3,000,000 3,000,000 126,593 2,875,000 96% 2,866,811 2,900,000 2,900,000 1,534,482 2,984,500 103% 172,183 145,600 145,600 58,837 145,600 100% 21,063 20,000 20,000 11,114 20,000 100% 3,661,940 4,500,000 4,500,000 1,055,289 2,200,000 49% 136,052 145,000 145,000 63,453 145,000 100% 615,043 650,000 650,000 342,716 651,750 100% 1,499,325 950,000 950,000 659,997 1,552,100 163% 2,887,675 2,975,000 2,975,000 1,291,714 2,551,300 86% 20,804,624 22,845,000 22,845,000 9,738,255 21,025,250 92% 7,866,682 8,100,000 8,100,000 8,596,641 8,700,000 107% 138,666 150,000 150,000 124,171 150,000 100% 29,266 35,000 35,000 28,468 30,000 86% 116,328 150,000 150,000 128,802 130,000 87% 129,097 110,000 125,000 96,825 100,000 80% 98,738 175,000 175,000 147,390 225,000 129% 58,214 60,000 60,000 59,692 75,000 125% 8,436,991 8,780,000 8,795,000 9,181,989 9,410,000 107% 11,392 12,200 a 13,200 9,062 13,200 100% 667,886 249,700 249,700 328,556 501,200 201% 33,984 20,000 20,000 14,008 25,000 125% 59,328 35,000 35,000 26,690 45,000 129% 32,889 25,000 25,000 23,700 32,500 130% 601 700 700 (834) 700 100% 9,510 8,000 8,000 7,575 12,500 156% 3,905 12,000 12,000 2,673 5,000 42% 819,496 362,600 363,600 411,429 635,100 175% 12,629 100,000 104,000 5,033 12,500 12% 41,859 38,000 38,000 19,424 38,000 100% 198,778 170,000 170,000 120,373 209,500 123% 0 700 700 17,135 28,200 4029% 2,400 1,900 1,900 2,200 2,900 153% 9,788 5,550 5,550 2,860 5,500 99% 3,312 3,000 3,000 404 3,000 100% 268,765 319,150 323,150 167,429 299,600 93% Page 1 of 8 x!11 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 INTEREST & RENTALS 3601 Interest on Investments 3602 Property Rentals TOTAL INTEREST & RENTALS INTERGOVERNMENTAL REVENUE 3701 Motor Vehicle In Lieu 3702 State CLEEP 3703 State Grants 3705 Reimbursement LA County TRAP 3710 Richmond Field Lighting 3730 Traffic Congestion AB 2928 3735 Federal Grants TOTAL INTERGOVERNMENTAL 1,838,668 2,150,000 2,150,000 857,369 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED I REVISED I ACTUAL ESTIMATED ESTIMATE 2,212,900 FY 2002103 FY 2003104 FY 2003104 1 FY 2003104 FY 2002/03 PERCENT INTEREST & RENTALS 3601 Interest on Investments 3602 Property Rentals TOTAL INTEREST & RENTALS INTERGOVERNMENTAL REVENUE 3701 Motor Vehicle In Lieu 3702 State CLEEP 3703 State Grants 3705 Reimbursement LA County TRAP 3710 Richmond Field Lighting 3730 Traffic Congestion AB 2928 3735 Federal Grants TOTAL INTERGOVERNMENTAL 1,838,668 2,150,000 2,150,000 857,369 2,016,100 94% 65,729 53,000 62,900 27,973 72,600 115% 1,904,397 2,203,000 2,212,900 885,342 2,088,700 94% 826,644 952,050 952,050 374,512 728,850 77% 9,100 17,750 97,850 101,548 101,550 0% 75,121 39,350 62,250 16,431 62,250 100% 0 125,000 125,000 0 125,000 0 1%, 0 0 0 0 6,900 0 1,1,S 37,049 25,800 25,800 0 25,800 100% 1,331 0 246,200 21,285 246,200 54% 949,246 1,159,950 1,509,150 513,776 1,296,550 86% CHARGES FOR SERVICES 3801 Zoning & Planning Fees 3803 Special Police Services 3804 Public Works Services 3808 Plan Check Fees 3809 Plan Retention Fees 3810 Building Inspection Fees 3812 Sale Records & Reports 3813 Energy Plan Check Fees 3815 Planning Service Fees 3817 Local Record Check Fees 3831 Parks & Recreation Activities 3841 Special Fire Services 3843 Paramedic Transport 3844 Fire Permit Inspection 3846 Hazardous Materials Response 3847 Fire Protect Equipment Test 3848 Annual Fire Inspection 3849 Fire Prevention Overtime 3850 CPR Class Fee 3861 Waste Water User Fees 3862 WasteWater Connection Fees 3864 Industrial Waste Permit 3865 Annual Quality Surcharge 3867 Annual Industrial Waste / LA Co. 3822 Environmental Safeq Underground Tanks 3823 Environmental Safet) Surcharge 3824 Environmental Safet3 Hazardous Waste 3825 Environmental Safet3 Disclosure 3826 Environmental Safet3 Risk Management Progra 3827 Environmental Safet3 Industrial 3828 Environmental Safety StormWater 3871 Communication Center Fees TOTAL CHARGES FOR SERVICES 34,135 30,000 30,000 28,120 35,000 117% 59,875 111,100 121,100 57,475 114,950 95% 14,852 45,000 45,000 20,034 45,000 100% 846,338 384,550 384,550 490,087 771,850 201% 18,792 21,500 21,500 8,923 18,000 84% 360 1,200 1,200 2,880 3,500 292% 4,469 4,800 4,800 2,607 4,800 100% 123,962 65,500 65,500 87,734 107,500 164% 80,000 0 291,480 446,350 594,150 204% 25,945 30,000 65,000 17,235 35,000 54% 50,497 35,000 35,000 17,439 35,000 100% 57,630 0 0 10,909 11,000 0'1;1 308,136 313,000 313,000 194,440 313,000 100% 19,428 29,800 29,800 5,035 21,100 71% Ill 3,000 3,000 0 3,000 100% 9,825 8,000 8,000 7,920 8,000 100% 69,330 145,000 145,000 56,001 123,250 85% 36,617 8,000 8,000 16,948 21,000 263% 4,620 4,400 0 4,400 2,090 4,400 100% 759,402 900,000 900,000 282,830 810,000 90% 13,885 10,000 10,000 13,400 15,000 150% 5,735 5,000 5,000 755 5,000 100% 333,643 320,000 320,000 (407) 320,000 100% 0 20,000 20,000 0 0 0% 47,040 20,000 20,000 7,420 17,000 85% (805) 7,000 7,000 (53) 7,000 100% 42,817 45,000 45,000 (769) 42,500 94% 73,894 68,000 68,000 0 68,000 100% 22,750 15,000 15,000 0 10,000 67% 11,178 12,000 12,000 (88) 10,500 88% 1,080 2,000 2,000 307 1,000 50% 351,453 0 0 0 0 0% 3,426,992 2,663,850 3,000,330 1,775,622 3,575,500 119% Page 2 of 8 1110 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 OTHER REVENUE 3511 Vehicle Code Fines 57,329 129,150 129,150 17,962 100,000 77% 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATED ESTIMATE 3903 Refunds FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCENT OTHER REVENUE 3511 Vehicle Code Fines 57,329 129,150 129,150 17,962 100,000 77% INTEREST & RENTALS 3901 Sales of Surplus Property 18,823 0 0 2,286 2,300 0 "6 3903 Refunds (300) 500 500 0 500 100% 3904 SB -90 Reimbursement (198) 10,000 10,000 0 0 0% 3905 Administrative Charges 740,100 740,100 740,100 370,050 740,100 100% 3906 Property Damage Reimbursement 54 0 0 0 0 0% 3909 Miscellaneous Revenue 69,556 100,000 175,750 14,629 100,000 57% 3918 Holly VLY Park Maint Grant 305,922 0 0 0 6,200 0 11,9. 3919 Police Evidence Uncollected Funds 0 11,550 11,550 0 11,550 100% 3941 Principal Senior Housing 118,777 125,000 125,000 63,036 125,000 100% 3943 Interest Park Vista 59,891 53,000 53,000 26,298 53,000 100% 3982 Fire Donations 0 200 200 0 200 100% TOTAL OTHER REVENUE 1,006,704 1,040,350 1,116,100 476,299 1,038,850 93% INTER -FUND TRANSFERS 3511 Vehicle Code Fines 57,329 129,150 129,150 17,962 100,000 77% INTEREST & RENTALS 9104 Transfer In Traffic Safety 293,050 200,000 200,000 100,000 200,000 100% 9106 Transfer In Gas Tax 180,000 180,000 180,000 90,000 180,000 100% 9403 Transfer In Dry Period 34,464 250,000 250,000 125,000 250,000 0% 9404 Transfer In Accrued Vacation & Sick 205,902 0 0 0 0 0% 9108 Transfer In Associated Recreation 24,900 24,900 24,900 12,450 24,900 1000/6 9702 Transfer In Expendable Trust Fond 16,703 25,000 25,000 12,500 25,000 0% 9503 Transfer In Golf Course 305,922 100,000 100,000 50,000 0 0% TOTAL TRANSFERS IN 755,019 779,900 779,900 389,950 679,900 87% TOTAL REVENUES GENERAL FUND 43,587,145 45,224,800 46,016,130 26,367,586 45,327,350 99% TRAFFIC SAFETY FINES & FORFEITURES 3511 Vehicle Code Fines 57,329 129,150 129,150 17,962 100,000 77% INTEREST & RENTALS 3601 Interest on Investments 3601 Interest on Investments 2,393 8,550 8,550 520 2,000 23% TOTAL TRAFFIC SAFETY 59,722 137,700 j37,700 18,482 102,000 74% STATE GAS TAX FUND INTEREST & RENTALS 3601 Interest on Investments (109) 4,400 4,400 1,214 2,400 55% INTERGOVERNMENTAL REVENUE 3712 State Gas Tax - 2107 135,263 130,150 130,150 66,505 130,150 100% 3713 State Gas Tax - 2107.5 4,000 4,000 4,000 0 4,000 100% 3714 State Gas Tax - 2106 64,896 63,350 63,350 31,660 63,350 100% 3716 State Gas Tax - 2105 101,762 101,000 101,000 50,338 101,000 100% TOTAL INTERGOVERNMENTAL 305,922 298,500 298,500 148,504 298,500 100% TOTAL STATE GAS TAX 305,812 302,900 302,900 149,718 300,900 99% ASSOCIATED RECREATION FUND INTEREST & RENTALS 3601 Interest on Investments 4,573 4,850 4,850 1,206 2,400 49% 019 Page 3 of 8 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 RECREATION FEES 3875 Contract Class Fees 295,534 247,000 247,000 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED 1 ACTUAL ESTIMATED 1 ESTIMATE 1 3877 Drama FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCENT RECREATION FEES 3875 Contract Class Fees 295,534 247,000 247,000 147,341 247,000 100% 3876 Non - Contract Classes Fees 83,226 99,000 99,000 24,413 99,000 100% 3877 Drama 17,242 12,000 12,000 8,423 12,000 100% 3880 Farmers Market Vendors 46,539 35,000 35,000 21,679 35,000 100% TOTAL RECREATION FEES 442,541 393,000 393,000 201,855 393,000 100% TOTAL ASSOCIATED RECREATION 447,114 397,850 397,850 203,061 395,400 99% ASSETFORFEITURE INTEREST & RENTALS 3601 Interest on Investments - 97,491 100,000 100,000 24,616 50,000 50% INTERGOVERNMENTAL REVENUE 3717 Forfeiture DOJ Federal 6,711 11,700 11,700 10,898 11,700 100% 3718 Forfeiture DOJ State 710 3,200 3,200 5,221 5,250 1640/. 3719 Forfeiture Miscellaneous 11,537 13,200 13,200 8,978 13,200 100% 3720 U.S. Treasurer Forfeiture 181,558 230,350 230,350 67,686 205,250 89% 3722 State & Local Forfeiture 21,946 27,300 27,300 11,354 22,050 81% 3723 15% State & Local 906 1,000 1,000 998 1,000 1000/. TOTAL INTERGOVERNMENTAL 223,368 286,750 286,750 105,135 258,450 90% TOTAL ASSET FORFEITURE 320,859 386,750 386,750 129,751 308,450 80% COMMUNITY DEVELOPMENT BLOCK GRANT INTERGOVERNMENTAL REVENUE 16,157 15,750 15,750 3,957 8,000 51% 3743 Senior Citizen In-Home-Care 5,615 9,100 9,100 8,562 9,100 100% 3747 Juvenile Diversion 7,894 9,100 9,100 4,640 9,100 100% 3748 Minor Home Repair 27,332 30,000, 30,000 2,125 30,000 100% 3778 Delivered Meals 6,181 9,100 9,100 9,100 9,100 100% 3779 General Administration 11,068 10,900 10,900 7,930 10,900 100% 3787 Donation for Meals 17,597 9,000 9,000 0 9,000 100% 3789 City Hall Elevator 175,000 0 ,r 0 0 0 M4, 3786 ADA Doors Joslyn Center & Library 6,123 100,000 100,000 12,630 100,000 0% 3790 Resident Sound Insulation Income 30,565 30,000 30,000 3,209 30,000 1000% TOTAL INTERGOVERNMENTAL 287,374 207,200 207,200 48,196 207,200 100% TRANSFERS IN 9001 Transfer In General Fund 42,314 32,800 32,800 7,586 32,800 100% TOTAL BLOCK GRANT 329,688 240,000 240,000 55,782 240,000 100% PROPOSITION "A "TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments 16,157 15,750 15,750 3,957 8,000 51% INTERGOVERNMENTAL REVENUE 3751 Proposition "A" Sales Tax 223,096 225,650 225,650 96,047 225,650 100% 3752 Bus Pass Sale Proceeds 3,276 2,500 2,500 1,020 2,500 100% 3753 Recreation Field Trips 0 650 650 0 650 100% TOTAL INTERGOVERNMENTAL 226,372 228,800 228,800 97,067 228,800 100% TOTAL PROPOSITION "A" 242,529 244,550 244,550 101,024 236,800 97% 020 Page 4 of 8 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 PROPOSITION "C" TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3754 Proposition "C" Sales Tax TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION "C" AIR POLLUTION REDUCTION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3703 State Grants 3708 LA Co. SCAQMD / Rideshare TOTAL INTERGOVERNMENTAL 20,889 19,400 19,400 5,757 11,000 57% 185,059 187,150 187,150 79,666 187,150 100% 185,059 187,150 187,150 79,666 187,150 100% 205,948 206,550 206,550 85,423 198,150 96% 2,746 2,950 2,950 703 2,600 88% 3,000 0 0 0 0 0% 19,017 18,000 18,000 4,368 19,100 106% 22,017 18,000 18,000 4,368 19,100 10697 TOTAL AIR POLLUTION REDUCTION 24,764 20,950 20,950 5,070 21,700 104% HOME SOUND INSULATION INTEREST & RENTALS 3601 Interest on Investments 6,750 11,200 11,200 30 5,750 51% INTERGOVERNMENTAL REVENUE 3755 FAA 150 Grant 207,007 2,205,400 2,205,400 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATED ESTIMATE TOTAL INTERGOVERNMENTAL FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCENT PROPOSITION "C" TRANSPORTATION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3754 Proposition "C" Sales Tax TOTAL INTERGOVERNMENTAL TOTAL PROPOSITION "C" AIR POLLUTION REDUCTION INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3703 State Grants 3708 LA Co. SCAQMD / Rideshare TOTAL INTERGOVERNMENTAL 20,889 19,400 19,400 5,757 11,000 57% 185,059 187,150 187,150 79,666 187,150 100% 185,059 187,150 187,150 79,666 187,150 100% 205,948 206,550 206,550 85,423 198,150 96% 2,746 2,950 2,950 703 2,600 88% 3,000 0 0 0 0 0% 19,017 18,000 18,000 4,368 19,100 106% 22,017 18,000 18,000 4,368 19,100 10697 TOTAL AIR POLLUTION REDUCTION 24,764 20,950 20,950 5,070 21,700 104% HOME SOUND INSULATION INTEREST & RENTALS 3601 Interest on Investments 6,750 11,200 11,200 30 5,750 51% INTERGOVERNMENTAL REVENUE 3755 FAA 150 Grant 207,007 2,205,400 2,205,400 887,250 3,855,400 175% 3759 R.S.I. Construction 0 0 11,276 11,300 0'b. TOTAL INTERGOVERNMENTAL 207,007 2,205,400 205,400 898,526 3,866,700 175% PLAN CHECK FEES 3812 Sale Records & Reports 620 3,600 3,600 920 3,600 0% TOTAL PLAN CHECK FEES 620 3,600 3,600 920 3,600 100% OTHER REVENUE 3920 Applicant Portion 218,564 550,000 550,000 232,196 550,000 100% TRANSFERS IN 9111 Transfer In CDBG Fund 26,902 0 0 0 25,000 0% TOTAL HOME SOUND INSULATION 459,843 2,770,200 2,770,200 1,131,672 4,451,050 161% INTERGOVERNMENTAL REVENUE 3728 Hyperion Mitigation 0 0 0 48,000 48,000 ol! "., TOTAL HYPERION MITIGATION 0 0 0 48,000 48,000 0% 021 Page 5 of a CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 TDA ARTICLE 3 - SB 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 TDA ARTICLE 3 MTA GRANT OTHER REVENUE 3979 MTA Grant Revenue TOTAL MTA GRANT C.O.RS/SLESF FUND OTHER TAXES 3207 C.O.P.S. Funding INTEREST & RENTALS 3601 Interest on Investments TOTAL C.O.P.S. F.E.M.A. 3798 State OES Contribution TOTAL F.E.M.A. ASSESSMENT DISTRICT #73 PROPERTY TAXES 3109 Tax Assessment district TOTAL INTEREST & RENTALS 3601 Interest on Investments TOTAL ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND CIP) INTERGOVERNMENTAL REVENUE 3909 Miscellaneous Revenue 3791 State Grant - Sepulveda Landscaping 3792 HUD Grant 3793 LA County Grant • Vista Area Rec. County State Grant 3973 Douglas Street Gap Closure Grant Revenue INTERGOVERNMENTAL REVENUE TRANSFERS IN 9001 Transfer In General Fund 9405 Transfer In Facilities Maintenance 291 50 50 69 150 300% 8,583 8,050 8,050 6,025 6,050 75% 8,874 8,100 8,100 6,094 6,200 77% 167,301 0 0 0 0 167,301 0 0 0 0 00/1, 100,000 50,000 50,000 100,000 100,000 200% 15,620 4,000 4,000 1,831 4,000 0% 115,620 54,000 54,000 101,831 104,000 193% 0 227,950 0 227,950 100% 0 0 227,950 0 227,950 J 106,628 101,500 101,500 65,671 101,500 100% 10,347 9,100 9,100 2,176 9,100 100% 116,975 110,600 110,600 67,847 110,600 100% 442,691 0 0 0 6 MONTH 12 MONTH 633,155 CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATED 112MIINTH ESTIMATE 0 FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCENT TDA ARTICLE 3 - SB 821 BIKEWAY INTEREST & RENTALS 3601 Interest on Investments INTERGOVERNMENTAL REVENUE 3725 TDA Article 3 - SB 821 TDA ARTICLE 3 MTA GRANT OTHER REVENUE 3979 MTA Grant Revenue TOTAL MTA GRANT C.O.RS/SLESF FUND OTHER TAXES 3207 C.O.P.S. Funding INTEREST & RENTALS 3601 Interest on Investments TOTAL C.O.P.S. F.E.M.A. 3798 State OES Contribution TOTAL F.E.M.A. ASSESSMENT DISTRICT #73 PROPERTY TAXES 3109 Tax Assessment district TOTAL INTEREST & RENTALS 3601 Interest on Investments TOTAL ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND CIP) INTERGOVERNMENTAL REVENUE 3909 Miscellaneous Revenue 3791 State Grant - Sepulveda Landscaping 3792 HUD Grant 3793 LA County Grant • Vista Area Rec. County State Grant 3973 Douglas Street Gap Closure Grant Revenue INTERGOVERNMENTAL REVENUE TRANSFERS IN 9001 Transfer In General Fund 9405 Transfer In Facilities Maintenance 291 50 50 69 150 300% 8,583 8,050 8,050 6,025 6,050 75% 8,874 8,100 8,100 6,094 6,200 77% 167,301 0 0 0 0 167,301 0 0 0 0 00/1, 100,000 50,000 50,000 100,000 100,000 200% 15,620 4,000 4,000 1,831 4,000 0% 115,620 54,000 54,000 101,831 104,000 193% 0 227,950 0 227,950 100% 0 0 227,950 0 227,950 J 106,628 101,500 101,500 65,671 101,500 100% 10,347 9,100 9,100 2,176 9,100 100% 116,975 110,600 110,600 67,847 110,600 100% 442,691 0 0 0 0 0% 633,155 0 36,150 0 36,150 100% 0 0 0 0 0 01,0 0 275,000 275,000 0 275,000 0% 0 0 80,000 0 80,000 0% 138,615 400,000 400,000 250,000 400,000 100% 1,214,462 675,000 791,150 250,000 791,150 100% 6,600,050 750,000 828,200 375,000 828,200 100% 124,500 120,750 166,650 83,325 166,650 100% Page 6 of 8 X22 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 9708 Transfer In Outside Services Trust Fund TRANSFERSIN TOTAL CAPITAL IMPROVEMENT INTERGOVERNMENTAL REVENUE 3794 Federal Grant for Sewer Improvements INTERGOVERNMENTAL REVENUE TRANSFERSIN 9001 Transfer In General Fund 20,350 0 68,950 0 68,950 100% 6,744,900 870,750 1,063,800 458,325 1,063,800 100% 7,959,362 1,545,750 1,854,950 708,325 1,854,950 100% 0 315,000 315,000 1 315,000 0% 0 315,000 315,000 1 315,000 0% 525,000 0 0 0 0 0% 525,000 0 0 0 0 0% TOTAL INFRASTRUCTURE REPLACE. 525,000 315,000 315,000 1 315,000 100% FACILITIES MAINTENANCE TRANSFERSIN 9001 Transfer In General Fund TOTAL FACILITIES MAINTENANCE WATER UTILITY INTEREST & RENTALS 3601 Interest on Investments CHARGES FOR SERVICES 3851 Water Sales 3853 Meter Installation 3856 Reclaimed Water Sales 3859 Miscellaneous Revenue CHARGES FOR SERVICES TRANSFERS IN 9001 Transfer In General Fund 9302 Transfer In Infrastructure Replacement TOTAL WATER UTILITY GOLF COURSE TOTAL INTEREST & RENTALS 3603 Interest Income - COP INTEREST & RENTALS CHARGES FOR SERVICES 3832 Food & Beverage Revenues 3833 Leased Beer& Wine 3834 Golf Course Pro Shop Revenues 3835 Golf Course Revenues 3836 Driving Range Revenues 3838 Golf Lessons CHARGES FOR SERVICES 529,000 362,750 362,750 181,375 362,750 100% 529,000 362,750 362,750 181,375 362,750 100% (2,365) 12,000 12,000 (15) 0 12 MONTH 6,129,994 CLASSIFICATION ACTUAL ADOPTED REVISED 1 16MONTHI ACTUAL ESTIMATED 112MONTH ESTIMATE 4,000 FY 2002/03 FY 2003/04 FY 2003 /04 FY 2003/04 FY 2002/03 PERCENT 9708 Transfer In Outside Services Trust Fund TRANSFERSIN TOTAL CAPITAL IMPROVEMENT INTERGOVERNMENTAL REVENUE 3794 Federal Grant for Sewer Improvements INTERGOVERNMENTAL REVENUE TRANSFERSIN 9001 Transfer In General Fund 20,350 0 68,950 0 68,950 100% 6,744,900 870,750 1,063,800 458,325 1,063,800 100% 7,959,362 1,545,750 1,854,950 708,325 1,854,950 100% 0 315,000 315,000 1 315,000 0% 0 315,000 315,000 1 315,000 0% 525,000 0 0 0 0 0% 525,000 0 0 0 0 0% TOTAL INFRASTRUCTURE REPLACE. 525,000 315,000 315,000 1 315,000 100% FACILITIES MAINTENANCE TRANSFERSIN 9001 Transfer In General Fund TOTAL FACILITIES MAINTENANCE WATER UTILITY INTEREST & RENTALS 3601 Interest on Investments CHARGES FOR SERVICES 3851 Water Sales 3853 Meter Installation 3856 Reclaimed Water Sales 3859 Miscellaneous Revenue CHARGES FOR SERVICES TRANSFERS IN 9001 Transfer In General Fund 9302 Transfer In Infrastructure Replacement TOTAL WATER UTILITY GOLF COURSE TOTAL INTEREST & RENTALS 3603 Interest Income - COP INTEREST & RENTALS CHARGES FOR SERVICES 3832 Food & Beverage Revenues 3833 Leased Beer& Wine 3834 Golf Course Pro Shop Revenues 3835 Golf Course Revenues 3836 Driving Range Revenues 3838 Golf Lessons CHARGES FOR SERVICES 529,000 362,750 362,750 181,375 362,750 100% 529,000 362,750 362,750 181,375 362,750 100% (2,365) 12,000 12,000 (15) 0 0% 6,129,994 5,278,500 5,278,500 2,779,419 5,558,850 105% 1,150 4,009 4,000 5,583 8,000 200% 4,632,416 6,451,500 6,451,500 2,157,126 5,114,250 79% 8,009 11,000 11,000 2,510 8,000 73% 10,771,568 11,745,000 11,745,000 4,944,636 10,689,100 91% 820,702 886,450 J 367,856 850,000 96% 16,000 16,000 16,000 8,000 16,000 100% 300,000 300,000 300,000 150,000 300,000 100% 11,085,203 12,073,000 12,073,000 5,102,621 11,005,100 91% 4,425 7,200 7,200 1,009 4,450 62% 4,425 7,200 7,200 1,009 4,450 62% 205,756 219,000 219,000 95,773 215,000 98% 32,636 31,200 31,200 13,759 30,000 96% 519,157 596,800 596,800 188,413 447,000 75% 620,358 657,950 657,950 249,530 644,000 98% 820,702 886,450 886,450 367,856 850,000 96% 356,248 370,550 370,550 156,009 376,000 101% 2,554,858 2,761,950 2,761,950 1,071,341 2,562,000 93% Page 7 of 8 023 CITY OF EL SEGUNDO STATEMENT OF ESTIMATED REVENUES - ALL FUNDS MIDYEAR 2003 -2004 OTHER REVENUE 3909 Miscellaneous Revenue TOTAL GOLF COURSE EOUIPMENTREPLACEMENTFUND OTHER REVENUE 3901 Sales of Surplus Property 3912 Replacement Charge to other Dept. OTHER,REVENUE 7,728 12,000 12,000 4,629 4,650 39% 2,567,012 2,781,150 2,781,150 1,076,980 2,571,100 92% 0 5,000 5,000 0 5,000 100% 1,668,250 1,289,350 1,289,350 564,025 1,289,350 100% 1,668,250 1,294,350 1,294,350 564,025 1,294,350 100% TOTAL EQUIPMENT REPLACEMENT 1,668,250 1,294,350 1,294,350 564,025 1,294,350 100% LIABILITYINSURANCE OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL LIABILITY INSURANCE WORKERS' COMPENSATION FUND OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL WORKERS COMPENSATION SPECIAL DEPOSIT -DEVELOPER FESS INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 695,200 805,100 805,100 363,450 805,100 100% 0 5,000 5,000 0 5,000 100% 695,200 810,100 810,100 363,450 810,100 1000% 695,200 810,100 810,100 363,450 810,100 100% 1,253,070 2,114,850 2,114,850 1,045,831 2,114,850 100% 21,596 4,000 4,000 145,867 150,000 0% 1,274,666 2,118,850 2,118,850 1,191,699 2,264,850 107% 1,274,666 2,118,850 2,118,850 1,191,699 2,264,850 107% 91,384 42,500 o42,500 22,996 42,500 100% 3972 Library Service Developers Contribution 1,790 1,000 1,000 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED 1 ACTUAL ESTIMATED ESTIMATE 3972 Police Safety Improv Developers Contribution=. FY 2002/03 FY 2003/04 FY 2003/04 FY 2003/04 FY 2002/03 PERCENT OTHER REVENUE 3909 Miscellaneous Revenue TOTAL GOLF COURSE EOUIPMENTREPLACEMENTFUND OTHER REVENUE 3901 Sales of Surplus Property 3912 Replacement Charge to other Dept. OTHER,REVENUE 7,728 12,000 12,000 4,629 4,650 39% 2,567,012 2,781,150 2,781,150 1,076,980 2,571,100 92% 0 5,000 5,000 0 5,000 100% 1,668,250 1,289,350 1,289,350 564,025 1,289,350 100% 1,668,250 1,294,350 1,294,350 564,025 1,294,350 100% TOTAL EQUIPMENT REPLACEMENT 1,668,250 1,294,350 1,294,350 564,025 1,294,350 100% LIABILITYINSURANCE OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL LIABILITY INSURANCE WORKERS' COMPENSATION FUND OTHER REVENUE 3911 Charges to Other Departments 3913 Recovery of Claims Paid TOTAL OTHER REVENUE TOTAL WORKERS COMPENSATION SPECIAL DEPOSIT -DEVELOPER FESS INTEREST & RENTALS 3601 Interest on Investments OTHER REVENUE 695,200 805,100 805,100 363,450 805,100 100% 0 5,000 5,000 0 5,000 100% 695,200 810,100 810,100 363,450 810,100 1000% 695,200 810,100 810,100 363,450 810,100 100% 1,253,070 2,114,850 2,114,850 1,045,831 2,114,850 100% 21,596 4,000 4,000 145,867 150,000 0% 1,274,666 2,118,850 2,118,850 1,191,699 2,264,850 107% 1,274,666 2,118,850 2,118,850 1,191,699 2,264,850 107% 91,384 42,500 o42,500 22,996 42,500 100% 3972 Library Service Developers Contribution 1,790 1,000 1,000 3,321 3,350 335% 3972 Fire Safety Improve. Developers Contributions 8,351 50,000 50,000 15,500 50,000 100% 3972 Police Safety Improv Developers Contribution=. 6,562 2,800 2,800 12,178 18,250 652% 3972 Traffic Improve. Developers Contribution=. 182,083 100,000 100,000 77,245 140,000 140% TOTAL OTHER REVENUE 198,785 153,800 153,800 108,244 211,600 138% TOTAL SPECIAL DEPOSITS 290,170 196,300 196,300 131,241 254,100 129% OUTSIDE SERVICES TRUST INTERGOVERNMENTAL REVENUE 32,204 23„300 23,300 10,319 13,650 59% 3703 Library - PLF State Grants 14,859 10,000 10,000 7,501 7,500 75% 3703 Library - CLSA State Grants 13,333 10,000 10,000 2,818 2,850 29% 3703 Police Training STC State Grants 4,013 3,300 3,300 0 3,300 100% TOTAL INTERGOVERNMENTAL 32,204 23,300 23,300 10,319 13,650 59% TOTAL OUTSIDE SERVICES TRUST 32,204 23„300 23,300 10,319 13,650 59% TOTAL CITY REVENUES 73,018,260 71,625,500 72,953,980 37,801„377 72,824,500 100% 024 Page 8 of 8 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2003 -2004 MIDYEAR GENERAL FUND TRANSFERS 7,712,364 1,161,550 1,239,750 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATE ESTIMATE 1 CITY TREASURER FYI FY 2003/04 FY 2003/04 FY 2003/04 2003104 PERCENT GENERAL FUND TRANSFERS 7,712,364 1,161,550 1,239,750 571,961 1,239,750 100% CITYCOUNCIL 174,319 200,200 200,200 89,417 200,550 100% CITY TREASURER 178,592 188,500 188,500 95,231 188,700 1000/0 CITY CLERK 2,660,443 2,454,850 2,993,395 1,074,028 2,977,800 99% Administration 197,037 229,650 229,650 106,245 229,650 100% Elections 3,878 61,500 61,500 7,584 61,600 100% Total City Clerk 200,915 291,150 291,150 113,828 291,250 100% CITYMANACER 476,689 532,000 532,000 270,308 531,650 100% CITYATTORNEY 702,391 529,200 547,450 186,013 532,450 97% COMMUNITY, ECONOMIC & DEVELOPMENT Economic Development 519,227 513,500 530,453 177,958 523,850 99% Planning 1,132,897 898,150 1,434,743 443,518 1,424,450 99% Building Safety 1,008,320 1,043,200 1,028,200 452,552 1,029,500 100% Total Community, Economic Dev. 2,660,443 2,454,850 2,993,395 1,074,028 2,977,800 99% ADMINISTRATIVE SERVICES Administration Accounting Division Business Services Information Systems Human Resources Risk Management and Purchasing Total Administrative Services NONDEPARTMENT Non Department Total Non - Departmental POLICE DEPARTMENT Administration Patrol & Safety Crime Investigation Traffic Safety Community Relations Communication Center Animal Control Total Police Department 323,065 336,100 352,100 143,688 324,250 92% 699,047 733,200 763,442 378,670 762,250 100% 296,004 320,450 320,450 140,158 306,550 96% 619,026 467,650 739,975 192,931 763,050 103% 462,567 487,050 512,982 177,721 434,000 85% 160,165 140,750 146,750 89,485 148,400 101% ,559,873 2,485,200 2,835,699 1,122,653 2,738,500 97% 3,541,422 3,499,550 3,621,815 1,861,289 3,492,450 96% 3,541,422 3,499,550 3,621,815 1,861,289 3,492,450 96% 3,774,927 3,696,250 3,797,790 1,809,749 3,772,150 99% 4,202,177 4,963,350 4,963,350 2,466,206 4,875,050 98% 1,336,875 1,665,950 1,665,950 838,680 1,651,100 99% 511,024 707,350 713,750 354,657 702,200 98% 186,816 90,850 90,850 44,455 89,900 99% 1,470,437 1,451,200 1,451,200 717,221 1,477,100 102% 101,574 126,100 126,100 53,560 125,700 100% 11,583,831 12,701,050 12,808,990 6,284,529 12,693,200 99% Age i of s 0 2 5 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2003 -2004 MIDYEAR FIRE ADMINISTRATION 894,543 990,350 997,303 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION JACTUAL ADOPTED REVISED ACTUAL ESTIMATE ESTIMATE Administration 003/04 FY 2003/04 FY 2003/04 FY 2003/04 2003/04 PERCENT FIRE ADMINISTRATION 894,543 990,350 997,303 466,572 1,012,650 102% Disaster Preparedness 146,960 151,400 241,000 83,281 236,750 98% Administration 351,719 390,150 390,150 181,820 382,100 98% Suppression 6,153,597 6,128,150 6,365,509 3,173,208 6,404,550 101% Paramedic 1,725,790 2,463,050 2,463,050 931,249 2,273,650 92% Prevention 253,709 220,050 223,600 137,091 236,400 106% Environmental Safety 346,064 356,700 357,450 154,743 366,600 103% Total Fire Department 8,977,838 9,709,500 10,040,759 4,661,393 9,900,050 99% PUBLIC WORKS Government Buildings 894,543 990,350 997,303 466,572 1,012,650 102% Engineering 356,817 397,450 397,450 207,494 382,450 96% Street Services 227,880 288,100 288,100 120,145 274,200 95% Street Maintenance 630,406 710,200 807,400 356,801 812,250 101% Traffic Safety 614,197 611,150 611,150 256,537 614,550 101% Solid Waste Recycling 682,292 687,200 697,200 315,295 694,650 100% WasteWater 1,714,160 1,877,800 1,842,800 638,026 1,670,200 91% Storm Drains 133,173 213,000 248,000 69,928 246,400 99% Equipment Maintenance 410,122 365,150 365,150 161,343 369,000 101% Administration 346,960 212,700 212,700 81,499 212,350 100% Total Public Works 6,010,550 6,353,100 6,467,253 2,673,642 6,288,700 97% RECREATIONAND PARKS Administration 274,698 340,050 340,050 167,818 340,150 100% Operation 1,609,610 1,386,000 1,394,000 677,985 1,413,250 101% Parks Department 1,884,308 1,726,050 1,734,050 845,803 1,753,400 101% 281,156 521,250 i 394,869 364,700 364,700 152,463 Recreation & Operation 384,756 323,950 330,450 188,003 355,550 108% Aquatics 358,798 385,200 400,200 144,947 386,700 97% Cultural Arts & Child 170,108 149,050 149,050 74,674 149,150 100% Sports 126,985 149,350 149,350 50,771 130,850 88% Teen Center 160,038 153,550 153,550 70,110 148,950 97% Josyln Center 99,982 97,100 97,100 48,054 96,700 100% Recreation Department 1,300,667 1,258,200 1,279,700 576,559 1,267,900 99% Total Recreation & Parks LIBRARY Administration Technical Support Services Youth Services Public/Information Services Community Cable Total Library TOTAL GENERAL FUND 3,184,975 2,984,250 3,013,750 1,422,362 3,021,300 427,018 364,050 364,050 180,321 354,200 97% 363,931 411,100 411,100 199,542 411,450 100% 412,845 472,650 472,650 211,033 473,650 100% 491,019 522,200 522,200 281,156 521,250 100% 394,869 364,700 364,700 152,463 364,700 1000/0 2,089,681 2,134,700 2,134,700 1,024,515 2,125,250 100% 50,053,882 45,224,800 46,915,411 21,451,168 46,221,600 99% P., 2 is 026 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2003 -2004 MIDYEAR CLASSIFICATION I FY ACTUAL 3104 I FY ADOPTED 003/04 I FY 003/04 I 003 /04 I ESTIMATE 200/04 I PERCENT TRAFFIC SAFETY 293,050 200,000 200,000 100,000 200,000 100% STATE GAS TAX 229,055 302,600 311,450 96,018 313,300 101% ASSOCIATED RECREATION ACTIVITIES Contract Classes 256,341 247,000 247,000 101,371 247,000 100% Non - Contract Clases 76,201 74,300 74,300 19,615 74,300 100% Drama 79,377 81,600 81,600 36,232 81,600 100% Farmers Market 36,156 44,850 44,850 16,414 42,300 94% Capital - Fixed Assets 8,278 0 0 0 0 0% TOTAL ASSOCIATED RECREATION 456,354 447,750 447,750 173,632 445,200 99% ASSET FORFEITURE 618,246 860,550 2,491,545 638,472 2,615,750 105% COMMUNITY DEVELOPMENT BLOCK GRANT Senior In- Home -Care 19,861. 23,950 23,950 8,953 23,950 100% Juvenile Diversion 14,240 15,400 15,400 4,520 13,400 100% Minor Home Repair 17,708 30,000 30,000 1,897 30,000 100% Delivered Meals 46,431 24,550 24,550 17,700 24,550 100% General Administration 18,839 16,000 16,000 9,035 16,000 100% City Hall Automatic Doors 6,123 100,000 100;000 331 100,000 1000/0 Residential Sound Insulation 31,487 30,000 30,000 3,573 30,000 100% TOTAL CDBG 154,688 239,900 239,900 46,008 239,900 100% PROP "A" TRANSPORTATION Dial -A- Ride 135,410 132,250 + 132,250 64,348 130,050 98% Shuttle 28,000 52,150 52,150 7,324 50,550 97% Recreation Trips 17,809 22,050 22,050 8,279 20,600 93% Administration 30,364 39,100 39,100 19,667 39,300 101% MTA Buy -down 11,672 8,000 8,000 898 8,000 100% CTIP Program 26,881 41,300 41,300 6,892 30,000 73% TOTAL PROPOSITION "A" 250,135 294,850 294,850 107,408 278,500 94% PROP "C" TRANSPORTATION Dial -A -Ride 6,750 11,050 11,050 5,525 11,050 100% Shuttle 56,478 94,400 94,400 24,396 62,800 67% Administration 40,714 43,700 43,700 15,018 43,700 100% Streets/Hwy CIP 0 250,000 250,000 250,000 250,000 100% TOTAL PROPOSITION "C" 103,942 399,150 399,150 294,939 367,550 92% AIR POLLUTION REDUCTION 9,092 40,600 40,600 19,071 20,950 52% P.e.3 of 5 027 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2003 -2004 MIDYEAR HOME SOUND INSULATION HYPERION MITIGATION TDA ARTICLE 3 - SB 821 BIKEWAY C.O.P.S. GRANT F.E.M.A. GRANT ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND Public Facility Improvement Recreation & Parks Improvement Streets Highway CIP Sanitary Sewer CIP Public Safety CIP TOTAL CAPITAL IMPROVEMENT INFRASTRUCTURE REPLACEMENT 1,334,195 2,770,900 4,049,500 142,173 4,043,800 100% 46,118 61,900 94,679 16,044 63,550 67% 0 8,050 16,700 16,700 16,700 100% 113,972 200,000 285,761 32,740 285,750 100% 0 0 227,950 168,822 227,950 100% 118,554 113,950 113,950 11,903 113,950 100% 3,436,283 1,289,700 2,728,179 1,381,094 6 MONTH 12 MONTH 12MONTHII CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATE ESTIMATE 717,005 FY 2003/04 FY 2003/04 FY 2003/04 FY 2003/04 2003/04 PERCENT HOME SOUND INSULATION HYPERION MITIGATION TDA ARTICLE 3 - SB 821 BIKEWAY C.O.P.S. GRANT F.E.M.A. GRANT ASSESSMENT DISTRICT #73 CAPITAL IMPROVEMENT FUND Public Facility Improvement Recreation & Parks Improvement Streets Highway CIP Sanitary Sewer CIP Public Safety CIP TOTAL CAPITAL IMPROVEMENT INFRASTRUCTURE REPLACEMENT 1,334,195 2,770,900 4,049,500 142,173 4,043,800 100% 46,118 61,900 94,679 16,044 63,550 67% 0 8,050 16,700 16,700 16,700 100% 113,972 200,000 285,761 32,740 285,750 100% 0 0 227,950 168,822 227,950 100% 118,554 113,950 113,950 11,903 113,950 100% 3,436,283 1,289,700 2,728,179 1,381,094 2,696,800 99% 1,318,381 7,521,050 7,777,988 129,748 1,031,900 13% 1,488,966 697,400 717,005 107,893 686,250 96% 89,707 200,000 552,210 936 214,000 39% 4,815 0 45,100 0 45,100 100% 6,338,152 9,708,150 11,820,482 1,619,671 4,674,050 40% Public Facility Improvement 0 7,610,000 7,610,000 1,100,000 1,100,000 14% Sanitary Sewer CIP 1,251,313 560,000 1,488,734 585 610,600 41% Storm Drain CIP 320,386 202,300 2,264,318 949,201 2,264,300 100% Inerfund Transfers 300,000 300,000 0 300,000 150,000 300,000 1000/0 INFRASTRUCTURE REPLACEMEN 1,871,699 8,672,300 11,663,052 2,199,787 4,274,900 37% DRY PERIOD 34,464 250,000 250,000 125,000 250,000 100% VACATION & SICK LEAVE 205,902 0 0 0 0 0% FACILITIES MAINTENANCE 362,550 427,750 604,196 166,399 604,200 100% WATER Operation 11,608,454 10,508,600 10,520,712 4,123,084 10,576,700 101% Capital 0 2,136,000 2,587,986 523 623,750 249/6 TOTAL WATER FUND 11,608,454 12,644,600 13,108,698 4,123,607 11,200,450 85% P4ge 4 of 5 028 CITY OF EL SEGUNDO SUMMARY OF EXPENDITURES BY FUND FISCAL YEAR 2003 -2004 MIDYEAR GOLF COURSE Golf Course Food & Beverage Pro Shop Golf Course Driving Range General Administration Golf Course Lessons GOLF COURSE EQUIPMENT REPLACEMENT Service Charges Capital - Fixed Assets TOTAL EQUIPMENT REPL. LIABILITY INSURANCE 860,059 835,500 835,500 321,327 6 MONTH 12 MONTH 12 MONTH CLASSIFICATION ACTUAL ADOPTED REVISED ACTUAL ESTIMATE ESTIMATE 492,750 FY 2003/04 FY 2003/04 FY 2003 /04 FY 2003/04 2003104 PERCENT GOLF COURSE Golf Course Food & Beverage Pro Shop Golf Course Driving Range General Administration Golf Course Lessons GOLF COURSE EQUIPMENT REPLACEMENT Service Charges Capital - Fixed Assets TOTAL EQUIPMENT REPL. LIABILITY INSURANCE 860,059 835,500 835,500 321,327 801,500 96% 245,270 228,300 228,300 119,077 240,350 105% 503,229 492,750 492,750 188,878 449,150 91% 358,376 338,700 338,700 157,649 332,000 98% 181,715 240,500 240,500 85,724 177,450 74% 457,298 443,500 443,500 212,980 434,900 98% 318,602 296,550 296,550 158,699 344,500 116% 2,924,549 2,875,800 2,875,800 1,244,335 2,779,850 97% 483,598 862,000 862,000 0 862,000 1000/6 458,637 2,876,650 3,220,555 196,018 2,070,850 64% 942,235 3,738,650 4,082,555 196,018 2,932,850 72% 18,012 1,119,400 1,119,400 574,125 1,119,250 100% WORKERS' COMP RESERVE/ INSURANCE Administration 1,075,118 1,029,450 1,029,450 750,620 1,094,150 106% Employee Safety Program 14,401 375300 37,300 6,489 27,300 73% TOTAL WORKERS' COMP. 1,089,520 1,066,750 1,066,750 757,109 1,121,450 105% J SPEC. DEPOSITS - DEVELOPER FEES 96,831 75,000 312,298 253,844 316,350 101% OUTSIDE SERVICES TRUST 23,544 0 68,950 0 68,950 100% FUNDSTOTAL 79,297,196 91,743,400 103,101,377 34,574,991 84,796,750 82% P.E. 5 of5 029 Special Revenue Funds CITY OF EL SEGUNDO 13,650 254,100 1,294,350 (2,932,850) SUMMARY OF FUND ACTIVITY 2003 -2004 MIDYEAR 4,150,240 Liability Insurance State Gas Tax 2003 -2004 ESTIMATED ACTUAL 8,850 300,900 $26,555,034 $70,369,250 $ 2,455,250 (180,000) (133,300) Estimated Available Encumbrances 7,458 Available Fund Bal and Estimated Transfers Estimated Transfers Capital Fund Bal 10/1/03 Cont.Approp. Revenues In Expenditures Out Improvements 9/30/04 General Fund $12,190,041 $ 894,966 $44,647,450 $ 679,900 ($44,981,850) ($1,239,750) $0 $12,190,757 Special Revenue Funds 5,788,740 13,650 254,100 1,294,350 (2,932,850) Total Trust and Agency 4,150,240 Liability Insurance State Gas Tax 136,957 8,850 300,900 $26,555,034 $70,369,250 $ 2,455,250 (180,000) (133,300) 133,407 Associated Rec Activities 123,100 7,458 395,400 (420,300) (24,900) 8,638,976 80,758 CDBG (8,157) 0 207,200 32,800 (154,900) (85,000) (8,057) Asset Forfeiture 2,943,252 106,545 308,450 (2,615,750) 12,286,491 791,150 1,063,800 742,497 Prop A 507,973 Infrastructure Replacement 236,800 (278,500) 315,000 0 466,273 Prop C 722,242 842,691 198,150 (117,550) 0 (250,000) 552,842 Special Purposes 0 573,992 362,750 (437,550) (416,650) 82,542 Traffic Safety 98,811 102,000 0 (200,000) 811 Air Pollution Reduction 91,894 21,700 (20,950) 92,644 Home Sound Insulation (384,334) 4,451,050 (658,800) (3,385,000) 22,916 Hyperion Mitigation 328,336 32,779 48,000 (63,550) 345,565 TDA Article 3 - SB821 464 8,650 6,200 (16,700) (1,386) C.O.P.S. 118,580 85,761 104,000 (285,750) 22,591 F.E.M.A. 0 227,950 (227,950) 0 Total Special Rev Funds 4,679,115 824,032 6,607,800 395,550 (5,281,550) (821,550) (3,870,000) 2,533,403 Debt Service Funds Assessment District #73 268,335 110,600 (113,950) 264,985 Total Debt Service Fund! 268,335 110,600 (113,950) 264,985 Enterprise Funds Waterworks 0 10,689,100 316,000 (10,576,700) (623,750) (195,350) Golf Course 0 2,571,100 F (2,779,850) 0 (208,750) Total Enterprise Funds 0 13,260,200 316,000 (13,356,550) 0 (623,750) (404,100) Internal Service Fund Equipment Replacement 5,788,740 13,650 254,100 1,294,350 (2,932,850) Total Trust and Agency 4,150,240 Liability Insurance 2,190,626 (291,350) 3,346,706 810,100 (1,119,250) $26,555,034 $70,369,250 $ 2,455,250 1,881,476 Workers' Compensation 659,610 2,264,850 (1,121,450) 1,803,010 Total Internal Service 8,638,976 0 4,369,300 (5,173,550) 0 7,834,726 Capital Improvement Fund Capital Improvement Project 842,691 12,286,491 791,150 1,063,800 (4,674,050) 10,310,082 Infrastructure Replacement 0 12,549,545 315,000 0 (300,000) (3,974,900) 8,589,645 Total Capital Improvemt 842,691 24,836,036 1,106,150 1,063,800 0 (300,000) (8,648,950) 18,899,727 Trust and Agency Funds Project Deposits Special Deposits 585,948 2,878,308 13,650 254,100 0 (68,950) (25,000) 530,648 (291,350) 2,816,058 Total Trust and Agency 3,464,256 0 267,750 0 (93,950) (291,350) 3,346,706 Total $30,083,414 $26,555,034 $70,369,250 $ 2,455,250 $(68,907,450) $ (2,455,250) $(13,434,050) $44,666,198 030 Date (s) 1/1/2004 - 5/04/2004 CITY OF EL SEGUNDO BUDGET CALENDAR FY 2004/2005 Resuonsibility Administrative Services Update equipment replacement schedule. 1/06/2004 Public Works CIP Kickoff. 2/13/2004 Department Heads Departments submit CIP requests, including project descriptions, justifications, cost estimates, proposed funding source(s), and cost savings, if any. Changes to current CIP budget should also be submitted at this time. 2/25/2004 Administrative Services/ Public Works Review CIP proposals with the City Manager. 3/1/2003 - 6/11/2004 CIPAC /Admin. Services Public Works Department to assemble all departmental requests and schedule CIPAC meetings. One CIPAC meeting is designated for public input. Administrative Services Department will prepare year -end estimated expenditures for current projects and estimated year -end fund balances. 4/12/2004- 4/30/2004 Department Heads Departmental preparation of FY 2003 -2004 estimated expenditures at 9 -30 -2004, departmental preparation of FY 2003 -2004 estimated revenues at 9 -30 -2004, if applicable. 4/12/2004 - 4/30/2004 Administrative Services 5/05/2004 Administrative Services 5/18/2004 5/18/2004 5/0512004 - 5/21/2004 City Manager City Council/City Manager Prepare revenue and mid -year budget review. Administrative Services Department to distribute budget packet including a budget message from the City Manager, instructions, worksheets on expenditures and revenues, personnel, capital outlay requests, travel and meetings, professional and technical services, contractual services, dues and subscriptions, training and education, and new program requests. Shared network drive will be utilized where available. Final Budget calendar to be presented to City Council. Presentation to City Council of mid -year financial review pertaining to projected year -end expenditures and revenues for FY 2003 -2004. Department Heads Submit the following to the Administrative Services Department (FY 2004 -2005 Budget): 1) Proposed fee increases as of October 1, 2004 in accordance with City ordinances, if applicable, 2) Completed expenditure and revenue worksheets, 3) Completed personnel worksheets, 4) Completed Capital Outlay Requests, 5) Completed Travel and Meetings, Professional and Technical Services, Dues and Subscriptions, Training and Education, 6) Completed New Program Requests, if applicable, and 7) Completed departmental and divisional narratives updated on network (`°T" Drive). 031 CITY OF EL SEGUNDO BUDGET CALENDAR FY 2004/2005 Dates Resaonsibility 5/24/204- 6/11/2004 Administrative Services Administrative Services Department inputs and compiles estimated revenues and budget requests, and prepares budget worksheets, narratives and capital requests for submission to the City Manager and distribution to Department Heads in preparation for budget sessions. 5/24/2004 - 6/11/2004 Administrative Services Purchasing Agent/Risk Manager to review all capital outlay request submitted by departments. 6/14/2004- 6/25/2004 City Manager / Admin. Services Department budget sessions with the City Manager, Director Administrative Services, Administrative Services Department and individual departments to discuss departmental budgets, departmental narratives, and proposed reorganizations or program changes. 611512004 Administrative Services Revenues and Expenditure Assumptions presented to the City Council. 6/18/2004 Public Works Dept. 6/28/2004- 7/02/2004 Administrative Services 6/28/2004- 7/02/2004 7/02/2004 Department Heads Public Works submits preliminary CIP program to the City Manager for review pending City Council direction. Administrative Services Department recalculates preliminary budget totals based on adjustments made during departmental budget sessions and submits revised numbers to the City Manager for review. Preparation for Strategic Planning Session. Project Information sent to City Manager Office. Department Heads Departments return completed diskettes or updates completed on shared network drive where available to the Administrative Services Department. s 7/02/2004- 7/23/2004 Administrative Services 7/12/2004 City Council, City Manager, Dept. Heads Administrative Services Department compiles and prints preliminary budget. City Council Strategic Planning Session 7/16/2004 City Manager /Admire. Services Administrative Services Department reviews and finalizes revised budget totals, narratives, and capital equipment requests with the City Manager. 8/03/2004 City Council 8/17/2004 Administrative Services City Council receives preliminary operating and CIP budgets, and sets dates for budget workshops and public hearings. City Council workshop on operating and CIP budgets. 032 Date (s) CITY OF EL SEGUNDO BUDGET CALENDAR FY 2004/2005 Responsibility 8/18/2004 Administrative Services 2 °d City Council workshop on operating and CIP budgets if necessary. 9/07/2004 9/07/2004 9/21/2004 City Council City Council holds a public hearing on the FY 2004 -2005 annual operating budget and the FY 2004 -2005 thin 2008- 2009 CIP budget. Presentation by CIPAC Chair of proposed Fiscal Year 2004 -2005 CIP projects. All Departments Submission of 2004 -2005 Professional Services Agreements over $10,000 to the City Council for approval. City Council City Council adopts the FY 2004 -2005 annual operating budget, the FY 2004 -2005 thru 2008 -2009 CIP budget, and the appropriations limit. 0 3 033 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Presentation by City consultants regarding Los Angeles International Airport (LAX) expansion /Master Plan efforts and consideration and possible action to approve an agreement with the MWW Group and amend an existing agreement with Urban Dimensions for work related to the City's efforts regarding the LAX Master Plan (Fiscal Impact: $45,000) RECOMMENDED COUNCIL ACTION: 1) Receive and file presentations by Urban Dimensions and the MWW Group; 2) Authorize the City Manager to execute an amendment to the City's current agreement with Urban Dimensions for the remainder of Fiscal Year 2003/2004 in an amount not to exceed $40,000 during the remainder of Fiscal Year 2003/2004; 3) authorize the City Manager to execute an agreement with the MWW Group for the remainder of Fiscal Year 2003/2004 in an amount not to exceed $32,000; 4) Authorize a budget transfer from unappropriated General Fund reserves to account number 001 - 400 - 2901 -6406 in the amount of $45,000; 5) Alternatively, discuss and take other action related this item. BACKGROUND & DISCUSSION: Los Angeles World Airports (LAWA) is scheduled to approve the Final EIR /EIS for the Los Angeles International Airport Master Plan project. There is considerable speculation that LAWA is seeking approval of the document without significant change. As such, the City will need to respond with a multi- faceted approach and it will be necessary to restructure the City's contractual arrangements the airport consultants assisting with the issue. Specifically, the City would retain the services of the MWW Group to continue assisting the Council in its efforts to (Continued on page marked "Background and Discussion ") ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $45,000 from unappropriated General Fund reserves Operating Budget: $542,000 Amount Requested: $45,000 Account Number: 001 -400- 2901 -6406 Appropriation Required: X Yes _ No ORIGINATED: DATE: May 11, 2004 Jeff Stewart, Assistant City Manager REVIEWED BY: DATE: Mary Str n, City Manager 034 2 Background and Discussion (con't): persuade the City of Los Angeles that the Master Plan, as written, does not limit growth at LAX as promised by the Mayor of Los Angeles. The amount of the agreement with the MWW Group would not exceed $32,000 during the remainder of Fiscal Year 2003/2004. As the members of the Council are aware, the MWW Group was under retainer to the Cityforvarious services related to the LAX Master Plan through April 20, 2004, at which time the contract expired. Should the Council approve this item, the City Manager would be authorized to execute a new agreement with the MWW Group in a form approved by the City Attorney. In a related action, it is recommended that the City Council authorize the City Manager to execute an amendment to the City's agreement with Urban Dimensions that would reduce the compensation of that contractor to an amount not to exceed $40,000 during the remainder of Fiscal Year 2003/2004. Finally, to provide adequate funding for such changes, staff recommends that the City Council approve a transfer of $45,000 from unappropriated General Fund reserves to line item 001- 400 - 2901 -6406. That transfer of funds would allow the Council to implement the remainder of its planned LAX Master Plan intervention measures and provide for the level of legal services anticipated for the remainder of the current fiscal year. 035 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 18, 2004 AGENDA HEADING: Committees, Boards and Commissions Consideration and possible action regarding a three -month contract extension for the Park Vista Senior Housing (615 East Holly Avenue) management company for Community Housing Management Services. (Fiscal Impact - None) RECOMMENDED COUNCIL ACTION: 1. Approval of Community Housing Management Services contract extension in a form approved by City Attorney; 2. Authorize the City Manager to execute; 3. Alternatively, discuss and take other action regarding this item. BACKGROUND & DISCUSSION: Community Housing Management Services currently manages the operations of the El Segundo Park Vista Senior Housing complex, at 615 E. Holly Ave. The contract agreement expires on May 31St, 2004. (Original CHMS contract dates: May 1, 2001 - May 31, 2004.) The City is in the process of completing the Request for Proposals process and will be looking to award a new contract in July, 2004. Foreseeing a situation in which a new contract is not finalized prior to the expiration of the current CHMS (Community Services Management Services), the Senior Citizen Housing Board approved, at their April 28th Board meeting, to extend the current CHMS contract on a quarterly basis until proposals, bids and all transitions for a new contract are completed. The first quarterly contract extension for CHMS would commence on June 1, 2004 and conclude on August 31, 2004. Any subsequent extensions would be evaluated and approved by the Senior Housing Board and City Council as needed. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes `� No ORIGINATED: DATE: X" 5— d 2 "O y Stacia Mancini, Recreation and Parks Director REVIEWED BY: DATE: ' .w� /�1 / Mary Sir City Manager f 3 036 W N K K K 0 3 m O W LL � 0 O LL 2 y N W O K a f 6 z J W O a O U o= o W W W p O O G LL Y Y Y Q W W W O U U U W w O O O f Z O > > > 2 O S' �m m (7 yr Nr Wp 10 Oi �� m omm�nry �g n fpp"m8m�mg r °mmm° �4 y UQ s ' oG- In ' PN ' � i • O1�0XI , OmNfp N ' 9 N ° Os�`o` m U O E � > d G u O w w E 5 c it O d ti ¢ O ? rc a a m m rc LL rz x o a o LL i woo • ° w ` m �_cy oz iQ�Om 6 5W Z O~ LL ( Y(JJ F F J 2 N O 2 W Q W N Q LL LL 2 C i N yyy O 9 LL J% dr O $Q O gQQ N y� N W W W LL p N J 7 W K C 0 C g N O y F O W C C O~ O O V a y K ay O 4 W W K E C J llN�� y W F F J LL W J `Z� 0 f Z O W m N aaaJ O LLaoma Y''a voi4rurc 1p am ,o o z moo w f IM Ow m 0 � S C o n L m m `o C o --- --RRr'4��AS�rmSer°�n�� 9 o L �o y i a E me � zoo w n ry y° $ a N L c q Emu O �o =G 4 O � 00r S w O wS w pO LL 00 R Yom, 6 0 S D 4 037 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/23/2004 THROUGH 5/6/2004 Date Payee Amount Description 4/23/04 Federal Reserve Bank 100.00 Savings Bond I Series 4/23/04 Federal Reserve Bank 150.00 Savings Bond EE Series 4/28/04 PGC El Segundo LLC 32,501.69 Golf Course Payroll Transfer 4/29/04 Health Comp 2,974.55 Weekly claims 4/23 4/29/04 Siemens Credit Corp 44,837.50 Qtrly Energy Payment 5/5/04 Health Comp 3,083.09 Weekly claims 4/30 5/6/04 Employment Development 38,737.94 State Taxes PR 21 5/6104 IRS 200,421.12 Federal Taxes PR 21 4/23 - 5/6/04 Workers Comp Activity 33,514.52 SCRMA checks issued 356,320.41 DATE OF RATIFICATION: 5/18/04 TOTAL PAYMENTS BY WIRE: 356,320.41 Certified as to the accuracy of the wire transfers by: S D Date 5'- /G --v'7 Date S� /i Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 4, 2004 — 4:00 p.m. CALL TO ORDER — Mayor McDowell at 4:00 p.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sea.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Anticipated litigation pursuant to Government Code §54956.9(c): -1- potential case. ADJOURNMENT — 4:55 p.m. Cathy Domann, Deputy City Clerk 438 5 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 4, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgarides Council Member Busch Council Member Jacobson CLOSED SESSION: - Present - Present - Present - Present - Present The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator- and /or conferring with the City Attorney on potential and /or existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 0 matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -5- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — None Council moved into open session at 6:59 P.M. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 1 0 2 9 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 4, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION — Pastor Julie Elkins of United Methodist Church of El Segundo PLEDGE OF ALLEGIANCE — Council Member Jim Boulgarides PRESENTATIONS — Council Member Jacobson presented an Older Americans Month Proclamation recognizing Helen Blanchard as the 2004 El Segundo Senior Citizen of the Year and inviting the community to Elderfest Celebration on May 15, 2004. Mayor ProTem Gaines read a Proclamation by the Mayor and Members of the City Council proclaiming May 3 -7, 2004 as Teachers' Appreciation Week in El Segundo. Ann Coles and the Student Council, from Richmond Street School, received the Proclamation. Council Member Boulgarides presented the Proclamation by the Mayor and Members of the City Council to Chief Angelo and Chief Wayt proclaiming Saturday, May 8, 2004 as El Segundo Fire and Police Service Day and inviting the community to participate in the joint Open House. Council Member Busch presented the Proclamation by the Mayor and Members of the City Council to Lilly Craig, Chevron- Texaco, and David Hanson, Raytheon, proclaiming Saturday, May 22, 2004 as Super CPR Saturday. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 2 A Kevin Rehm, President El Segundo Firefighters Association, spoke regarding the Firefighters Ball. He also addressed the closure of local hospitals and the need for more acute care hospital beds in Los Angeles County. Julie Enoa, "We Care" Director, spoke regarding the organization's efforts to stop the closure of hospitals. She also spoke regarding the crisis created in health care due to closures and reductions in services. Dr. James Moore, Marina Del Rey resident, spoke regarding the management control of the Daniel Freeman Marina Hospital. Michael Robbins, resident, spoke regarding public safety and politics. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding status of recruitment for applicants to the vacancies on the various Committees, Commissions and Boards. Council consensus to receive and file report. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2540211 to 2540529 on Register No. 14 in the total amount of $1,012,444.89 and Wire Transfers from 4/9/2004 through 4/22/2004 in the total amount of $925,082.68. Authorize staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved City Council Meeting Minutes of April 20, 2004. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 3 041 4. Approved Resolution No. 4377 of the City Council authorizing the submittal of a fiscal year 2004/2005 application to the California Department of Conservation's Division of Recycling for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act. (Fiscal Impact $5,000 income). 5. Awarded Contract No. 3333 to Don La Force Associates for the Installation of Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library (111 West Mariposa Avenue), the Recreation Park Joslyn Center (339 Sheldon Street), and City Hall (350 Main Street) — Project No. PW 03- 04 -CDBG Project No. 600445 -02 — Approved Capital Improvement Program. (Fiscal Impact $55,390) Rejected claim by G &B Construction objecting to the apparent low bid by Don La Force Associates. Waived minor irregularity in the Don La Force bid for alternate bid no. 3. Authorized the City Manager to execute the contract on behalf of the City. 6. Rejected all bids as non - responsive and authorize staff to re- advertise for receipt of bids for the City Library Interior Modifications (111 West Mariposa Avenue) — PW 03 -09 — Approved Capital Improvement Program. (Estimated Cost $321,000) 7. Approved the Seventh Amendment to Agreement No. 2763 between the City of El Segundo and K & P Janitorial Services, Inc. acknowledging the change in ownership of the company performing janitorial services at City Facilities. (No fiscal impact) 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES 9. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON 10. PULLED FOR DISCUSSION BY MAYOR PRO TEM GAINES 11. PULLED FOR DISCUSSION BY MAYOR PRO TEM GAINES 12. PULLED FOR DISCUSSION BY MAYOR PRO TEM GAINES 13. Awarded Contract No. 3334 to TCTH Screenworks, Inc., lowest responsible bidder, for staff uniform shirts and Recreation and Parks Department program participant shirts. (Fiscal Impact $10,150). Authorized the City Manager to sign a 3 -year agreement approved as to form by the City Attorney. 14. Approved Contract No. 3335 for Pyro - Spectaculars to provide fireworks show at this year's annual 4th of July celebration in Recreation Park. (Fiscal Impact $18,000). MOVED by Mayor ProTem Gaines, SECONDED by Council Member Busch to approve Consent Agenda Numbers 2, 3, 4, 5, 6, 7, 13 and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE N(04�t 1) V 4 8. Consideration and possible action to purchase replacement fire safety helmets from Allstar Fire Equipment Inc., for suppression and other front line personnel, on a sole source basis. Fiscal Impact: $10,100. MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve the purchase of sixty (60) Phenix Tech manufacturer, Model 1500 -2000 GR, Fire Fighting Helmet on a sole source basis from Allstar Fire Equipment Inc., using funds designated for uniform purchase from the existing 2003 -2004 budget and pursuant to El Segundo Municipal Code Sec. 1- 7-10, waived the bidding process based upon sole source vendor for specified helmets. Fiscal Impact $10,100. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 9. Consideration and possible action to accept in -kind cash contributions totaling $1,750 from Chevron Products Company ($1,000) and DirecTV ($750) donated to the El Segundo Fire Department in support of Super CPR (Cardio - Pulmonary Resuscitation) Saturday, to be held May 22, 2004, for supplies, equipment and other resources. Fiscal Impact — None MOVED by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to accept in -kind cash contributions totaling $1,750 from Chevron Products Company ($1,000) and DirecTV ($750) donated to the El Segundo Fire Department in support of Super CPR (Cardio - Pulmonary Resuscitation) Saturday, to be held May 22, 2004, for supplies, equipment and other resources. Authorize the City Manager to transfer the monies into the CPR General Fund account. Fiscal Impact — None MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 10. Waive the bidding requirements to El Segundo Municipal Code Sec 1 -7 -10 and authorize the City Manager to execute a contract with Fisher Scientific (Safety) Corporation in a form approved by the City Attorney, to join the Prime Vendor program. Authorize the staff to request a Department of Defense Account Activity Code (DODAC) Number for the purchase of terrorism response equipment related to Homeland Security Grants after Council has accepted and authorized such purchases. Fiscal Impact - None 11. As an authorized participant of the Federal "Prime Vendor" program, waive the bidding requirements pursuant to El Segundo Municipal Code Sec. 1 -7 -10. Authorize the purchase of terrorism equipment awarded by the Homeland Security grants for 2002, 2003 Part I and 2003 Part Il, in an amount not to exceed $160,250 for the equipment identified in the background section of this item. Fiscal Impact $159,700 12. Accept a $613,950 in grant funding from the U.S. Department of Homeland Security (DHS), Office of Domestic Preparedness (ODP), and Urban Area Security Initiative (UASI) grant program. Request for approval to purchase vehicle and equipment will be done at a future date. (Fiscal Impact — none) MOVED by Mayor ProTem Gaines, SECONDED by Council Member Busch to approve consent agenda items 10, 11, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 5 043 F. NEW BUSINESS 15. Consideration and possible action regarding approval of a lease agreement between the City and The Aerospace Corporation to allow use of an undeveloped 13,325 square foot parcel at 201 N. Aviation Boulevard for parking purposes. (Fiscal Impact $8,795 annual revenue). Jim Hansen, Director of Community, Economic and Development Services, gave a report. MOVED by Council Member Jacobson, SECONDED by Mayor ProTem Gaines to approve Lease Agreement No. 3336 between the City and The Aerospace Corporation to allow use of an undeveloped 13,325 square foot parcel at 201 N. Aviation Boulevard for parking purposes. (Fiscal Impact $8,795 annual revenue). Aerospace to return the property to its current condition at their costs if /when the City requests. Authorized the City Manager to execute the lease agreement in a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Consideration and possible action regarding the acceptance and appropriation of funds from Chevron- Texaco Corporation related to a national agreement with the Environmental Protection Agency ( "EPA'). The Fire Department is requesting: $60,000 for the "breathing air" compressor be added to the existing Air Filling Station Equipment Replacement Fund; authorization to piggyback on Los Angeles City's current contract #58124 to purchase two (2) Medtronic Physio - Control Biphasic Lifepak 12 (12 lead) Paramedic Defibrillator /Monitors ($31,000); authorization to appropriate $9,000 for the purchase of four (4) Medtronic Physio- Control Automatic External Defibrillators ( "AEDs ") and associated equipment. (Fiscal Impact - Appropriation of $100,000) MOVED by Mayor ProTem Gaines, SECONDED by Council Member Jacobson to accept the $100,000 from the Chevron/Texaco Corporation for the EPA designated purposes; Approve the piggyback purchase on the current Los Angeles City Contract #58124 and waive the bidding process pursuant to El Segundo Municipal Code Sec. 1 -7 -10, to purchase two Medtronic Physio- Control 12 lead Lifepak 12 paramedic defibrillator /monitors; Authorize the purchase of four Medtronic Physio - Control Semi - automatic Lifepak CR Plus AEDs; Appropriate $60,000 to be added to existing funds in the Air Filling Station Equipment Replacement account for a "breathing air" compressor. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Rod Speckman, Chevron /Texaco presented the check to City Treasurer Ralph Lanphere. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — Council unanimously authorized litigation to proceed with the acquisition of the Property for the Douglas Street underpass. Court of appeal upheld ruling in the case of Kilroy v the City of El Segundo and Thomas Properties, finding for the City and Thomas Properties. REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 6 044 K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — 17. Consideration and possible action on clarification of paramedic response and trauma care availability for the City of El Segundo. Norm Angelo, Fire Chief, gave a report. Council Member Busch — Spoke regarding the Home Town Fair. Spoke on the League of California Cities Conference for new Mayors and Council Members. Council Member Jacobson — None Mayor Pro Tern Gaines — 18. Consideration and possible action regarding a resolution implementing a temporary hiring freeze for all non - public safety employees to be effective until the mid -year budget review. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch, to approve Resolution No. 4378 implementing a temporary hiring freeze for all non - public safety employees to be effective until the mid -year budget review. Life Guards and Dispatchers are included in the term "safety' employees. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Pro Tern Gaines announced the following Rotary choices for Employees of the year: Postal Employee Martin Garerra, Teacher Susan Groves, Police Officer Chris Amorina, Firefighter John Bibee. City Manager Strenn informed Mayor ProTem Gaines that Policy and Procedures for the Skate Park were being developed. Spoke regarding the upcoming Hearing on the El Segundo Power Plant in Sacramento, and requested the Mayor and a staff person attend. Mayor McDowell — 19. Consideration and possible action regarding the assignment of Council Members to various intergovernmental agencies, other local agencies and subcommittees. Council consensus to approve attached assignments. Mayor McDowell also spoke regarding the Court ruling on the Kilroy lawsuit. Spoke regarding the LAX Environmental report, and requested a Resolution be agendized for the next meeting stating the City's disappointment and also have a Resolution available for distribution to the coalition. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 7 MW PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandon, resident, spoke regarding Corporate Campus and the Court's ruling. Liz Garnholz, resident, stated that LAX Alternative D was separate from the proposal to move the south runway closer to El Segundo. She also spoke regarding the Power Plant. Michael Robbins, resident, spoke regarding Public Safety (Police and Fire) employees' involvement in politics. Council Member Jacobson requested an update on the circulation element at the first meeting in June. MEMORIALS — Joyce Nunan, Sister of Jack Wyat, Police Captain, John Doukakis, Nephew of Scott Doukakis, Emma Sanchez, Wife of a retired City employee. Brian Woods serving our Country in Afganistan and the California Highway Patrolman who lost his life in the line of duty. Prayers for Nicholas Burns who is battling a life threatening blood disease. CELEBRATIONS - Birth of Logan Lee Cox, Grandson of Marsha and Mark Marion. Nathan Ross Alberts, Great Grandson of Carlotta Guy and Rachel Ann Lurie, daughter of Stacy and Bill Lurie. ADJOURNMENT AT 8:40 P.M. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 4, 2004 PAGE NO. 8 046 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding extending the professional services contract for auditing services with Lance, Soll & Lunghard for one year through 2003 -2004. (Fiscal Year 2004 -2005 Fiscal Impact $38,800 consisting of $30,800 annual audit and $8,000 in additional audit services) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to approve a one -year extension of professional services for auditing services with Lance, Soll & Lunghard through 2003 -2004 for $38,800; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 17, 1999 the City Council awarded a contract for audit services for FY 1998 -1999 through FY 2000 -2001 to Lance, Sol[ & Lunghard with an option to extend the agreement two additional years for FY 2001 -2002 and FY 2002 -2003. On September 3, 2002 the two -year extension was approved. Staff is now recommending a one -year extension, which represents an increase in fees of 3% and is consistent with audit contracts of this kind. Staff is also recommending additional audit services of $8,000, to audit various operations including the Lakes Golf Course, Local Power Plant UUT audit, Recreation and Parks Cash handling ATTACHED SUPPORTING DOCUMENTS: ➢ Proposal from Lance, Sol[, and Lunghard ➢ Amendment #2 to contract #2717 FISCAL IMPACT: Operating Budget: $38,800 Amount Requested: Account Number: 001 -400- 2502 -6214 Project Phase: Appropriation Required: _ Yes x No To be included on 2004 -2005 budget. ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Str n, City Manager /fir 6 047 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding extending the professional services contract for auditing services with Lance, Soil & Lunghard for one year through 2003 -2004. (Fiscal Year 2004 -2005 Fiscal Impact $38,800 consisting of $30,800 annual audit and $8,000 in additional audit services) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to approve a one -year extension of professional services for auditing services with Lance, Soil & Lunghard through 2003 -2004 for $38,800; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 17, 1999 the City Council awarded a contract for audit services for FY 1998 -1999 through FY 2000 -2001 to Lance, Soil & Lunghard with an option to extend the agreement two additional years for FY 2001 -2002 and FY 2002 -2003. On September 3, 2002 the two -year extension was approved. Staff is now recommending a one -year extension, which represents an increase in fees of 3% and is consistent with audit contracts of this kind. Staff is also recommending additional audit services of $8,000, to audit various operations including the Lakes Golf Course, Local Power Plant UUT audit, Recreation and Parks Cash handling ATTACHED SUPPORTING DOCUMENTS: ➢ Proposal from Lance, Soil, and Lunghard ➢ Amendment #2 to contract #2717 FISCAL IMPACT: Operating Budget: $38,800 Amount Requested: Account Number: 001 - 400 -2502 -6214 Project Phase: Appropriation Required: _ Yes z No To be included on 2004 -2005 budget. ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Str n, City Manager /_/ vX 047 BACKGROUND & DISCUSSION review, and Internal Control review of the Water Department operations. While the auditors had initially proposed extending the agreement 3 years at very favorable terms to the City, staff is only recommending a one -year extension and then going out to bid for FY 2004 -2005 audit services. The one year extension is necessary to provide continuity with the same audit firm that implemented GASB 34, the benefit of the new Council not having to switch audit firms immediately, and the benefit of using a firm that we and our vendors are familiar with when we send them out to additional audit work at the golf course, farmer's market, recreation and parks, water department and local power plant. The audit services include the City's Financial Audit, Single Audit, State Controller's Report, and an additional 50 hours of audit services towards a review of the Administrative Services Department internal controls, and other senior - level accounting tasks. The audit firm has provided excellent service for the past three years, and staff is recommending extending the contract one more year. 048 ILance 203 North Brea Boulevard c— Suite 203 SON & �.,1 Brea, CA 92821 -4056 ungha�Y (7 Fax (714)O6 2- 0331 ®� LLP w .lsl CERTIFIED PUBLIC ACCOUNTANTS cpas.com WNIYEWtt 11]f -1Mf Wanda" W. Burrows Donald L. Parker Micheal K. Chu David E. Hale Donald ,�lb, Donald O. . Slater Richard K. Kikuchi Retired Robert C. Lance 19WW Richard C. Boll Fred J. Lunghard, Jr. I. ,. iviay V, 6VVY Mr, Bret Plumlee, Director of Administrative Services City of El Segundo 350 Main Street El Segundo, CA 90245 -3895 Regarding: Renewal of Professional Services for Fiscal Years 2003 -04 Dear Mr. Plumlee: Our firm currently provides auditing and accounting services relating to the annual audit of the City of El Segundo and conducts the federally mandated single audit of City federal grants. Over the last five years, we have provided the City with the following auditing and accounting services: • Prepared financial statements, which have met all technical reporting standards for cities? This included converting the financial statement reporting to the new approach specified in Governmental Accounting Standards Board Statement No. 34. The City's financial statements have received awards for excellence in financial reporting in the past and we believe this will also be received on its current submission. • Prepared the State Controller's Reports for the City. This report is required to be filed with State Controller's Office annually. We prepared these reports and the City filed them in the time to meet applicable filing requirements. • Conducted various management audits as requested by the City. These audits included the Lakes Golf Course audit, the Farmers Market audit and the Library audit. These audits are outside the scope of the standard financial audit, and were conducted to assist the City to evaluate the compliance of these operations. We will continue to provide similar services to the City as needed (see proposed fees section below). • Performed arbitrage rebate calculation for the outstanding Certificates of Participation. The calculation complied with current Internal Revenue Service arbitrage regulations and satisfied legal bond indenture requirements. MEMBER CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS 049 Lce LLP CERTIFIED PUBLIC ACCOUNTANTS Mr. Bret Plumlee, Director of Administrative Services City of El Segundo May 6, 2004 Page 2 • Prepared financial schedules and opinions that complied fully with requirements of the Single Audit Act and federal OMB Circular A -133 auditing requirements. We have endeavored to provide the City with the best services available and we would like to continue to provide this level of service. Since we specialize in governmental accounting and auditing we can offer the services above. Other firms only provide auditing services and do not have the depth of services and experience we offer. In consideration of maintaining our professional relationship with the City, we have listed below the fees we would suggest to renew our arrangement for the next year. After reviewing actual time spent on prior year's audit for auditing services, we are proposing fees for 2003 -04 that is just three percent above our prior fees. For other services, we are proposing some changes. For preparation of the City State Controller's Report, due to substantial additional work involved (conversion of GASB 34 reporting back to the old method which is utilized in the Controller's Report, as the State Controller's Office have decided not to conform to GASB 34) we are proposing a fixed fee of $1,500. This fee is still substantially below the rate we normally charged for new clients. Because the City is our valued client, and we like to continue our services to the City, we are offering the City the following incentive to renew our contract. We will include in the contract year 50 hours of professional time to be use for management audits at the City's discretion. The fees for this service will be $2,000, which is a substantial discount from our normal professional rate. In summary, the fees we propose for the next year would be as follows: 2003 -04 Audit Services: City of El Segundo $ 27,728 Single Audit of Federal Grants 1,442 Preparation of State Controller's Report 1.500 Total Other Optional Services: Management Audit (50 hours) 2,000 050 [nLiElcgiphard ce LLP CERTIFIED PUBLIC ACCOUNTANTS Mr. Bret Plumlee, Director of Administrative Services City of El Segundo May 6, 2004 Page 3 We sincerely hope that we can continue to provide accounting and auditing services to the City. Toward that end, if the proposed fees above are acceptable to you, we will execute a standard contract for the one year extension discussed above. Additionally, in accordance with Government Auditing Standards, we have attached a copy of our firms' most recent peer review opinion letter. If you have any questions concerning the above, please do not hesitate to contact me. Very truly yours, MICHAEL K. CHU, CPA PARTNER 051 SECOND AMENDMENT TO AGREEMENT NO. 2717 BETWEEN THE CITY OF EL SEGUNDO AND LANCE, SOLL & LUNGHARD THIS SECOND AMENDMENT ( "Amendment') is made and entered into this day of , 2004, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and LANCE, SOLL & LUNGHARD, a Professional Corporation, ( "CONSULTANT "). Pursuant to Section 19 of Agreement No. 2717 ( "Agreement'), the term of this Agreement is extended until September 30, 2004, or upon completion of the project, whichever occurs first. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 3. Except as modified by this Amendment, all other terms and conditions of Agreement No. 2717 remain the same. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO LANCE, SOLL & LUNGHARD, LLP Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED AS MARK D. HENS MA Karl H. Berger, AssistqfCity Attorney Name, Title Taxpayer ID No. 052 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the refinancing /refunding of the Golf Course bonds. RECOMMENDED COUNCIL ACTION: (1) Receive and file status report on refinancing the Golf Course bonds; (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On April 6, 2004, the City Council directed staff to proceed with refinancing the 1992 ABAB Golf Course Certificates of Participation. By refinancing the bonds, difficult restrictions on the current and any future management contracts would be lifted, allowing for an improved ability to negotiate the basis of compensation and term of the contract. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: Appropriation Required: —Yes X No ORIGINATED BY: DATE: xx Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Strenn, City Manager 051 7 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the refinancing /refunding of the Golf Course bonds. RECOMMENDED COUNCIL ACTION: (1) Receive and file status report on refinancing the Golf Course bonds; (2) Alternatively discuss and take other action related to this item BACKGROUND & DISCUSSION: On April 6, 2004, the City Council directed staff to proceed with refinancing the 1992 ABAB Golf Course Certificates of Participation. By refinancing the bonds, difficult restrictions on the current and any future management contracts would be lifted, allowing for an improved ability to negotiate the basis of compensation and term of the contract. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: NIA Amount Requested: NIA Account Number: NIA Project Phase: Appropriation Required: _Yes X No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: Mary Strenn, City Manager �OJ 051 7 Background and Discussion (contd.) Since April 6, 2004, conditions in the bond market have deteriorated and interest rates have increased significantly. The underwriter's estimate of rates the City would have to pay in the current market place would be approximately 6.9 %, which would mean a higher debt service than the City is currently paying and would eliminate any proceeds to be used toward Golf Course capital improvements. The City's financial advisor Fieldman, Rolapp, and Associates has identified an opportunity of a private placement of these bonds with the firm of LaSalle National Bank, which will enable the City to pay a fixed interest rate of 5.95% over the remaining term of the bonds. A noteworthy condition of this option is the requirement that an asset other than the Golf Course collateralize the bonds. With a private placement financing, the total bond costs go down since the underwriter and bond disclosure services will not be required. The value of the asset must exceed the remaining principal balance of the bonds. Staff submitted a list of assets that meet this criterion, and the firm is requesting that the City collateralize these bonds with the Police Station. The next steps in the process will be presented to the City Council June 1, 2004 and include a Resolution approving the bond documents, deeming the Preliminary Official Statements final; and giving staff the authority to complete the financing. 054 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding award of contract to Horizon Mechanical Contractors of California, forthe Installation of Chlorination System at City Pool (The Plunge) - 219 West Mariposa Ave. —Project No. PW 03 -14 — Approved Facilities Maintenance Program. (Fiscal impact = $34,360). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award contract to Horizon Mechanical Contractors of California, in the amount of $31,360; (2) Authorize the City Manager to execute the contract on behalf of the City in a form approved by the City Attorney; (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION On March 3, 2004, the City Council adopted plans and specifications for the installation of a chlorination system at the City Plunge and authorized staff to advertise the project for receipt of construction bids. The project includes the replacement of the gas chlorine system with a dry chlorination system to meet current safety standards. (Background and discussion continues on the next page) ATTACHED SUPPORTING DOCUMENTS: 1. Bid opening log. 2. Location map. FISCAL IMPACT: Operating Budget: $427,750 Amount Requested: $ 34,360 Account Number: 405 - 400 - 0000 -6215 Project Phase: Award of Contract Appropriation Required: No ORIGINATED BY: DATE: May 11, 2004 Jeff Stewart, Assistant City Manager REVIEWED BY- DATE: Mary St n, City Manager 71J' 05 -18 -04 Award Contract to Horizon Mechanical Contractors for 8 Installation of Chlorination System at City Plunge— PW 03 -14 055 Background & Discussion: (continued) On May 4, 2004, the City Clerk received and opened one bid for $31,360. Staff recommends award of contract to the sole responsible bidder, Mechanical Contractors of California. The contractor has favorable references and has successfully completed similar projects. The total cost of this project, including $3,000 for construction contingencies, is $34,360. 05 -1804 Award Contract to Horizon Mechanical Contractors for a^� Installation of Chlorination System at City Plunge — PW 03 -14 l J City of El Segundo PW OPENING LOG PW No. 03 -14 Chlorination Systems at Plunge & Water Division Date of Bid Opening: Time of Bid Opening: Place of Bid Opening: 1. Horizon Mechanical PO Box 661461 Arcadia, CA 91066 2. 3. Staff Present: May 4, 2004 11:00 A.M. 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F U Z LL O J u U Q N a O 0 z W LL N O J W 0- a LL o r f- ' i J 05° EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: May 18, 2004 AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding acceptance of the project for Reconstruction of Storm Water Pump Station No. 16 at 408 Eucalyptus Drive — Approved Capital Improvement Program — Project No. PW 03 -01 — (Final project cost = $1,215,031.27). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Change Order No. 1 in the amount of $78,603.27; (2) Accept the work as complete; (3) Authorize the City Clerk to file the City Engineer's Notice of Completion in the County Recorder's Office; (4) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On May 6, 2003, the City Council awarded a contract in the amount of $1,136,428 to Cora Constructors for the reconstruction of Storm Water Pump Station No.16. (Background and discussion continues on the next page ATTACHED SUPPORTING DOCUMENTS 1. Notice of Completion. 2. Change Order summary. 3. Location map. FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: Assistant $1,610,000.00 $1,215,031.27 106 - 400- 8203 -8606 Accept the work as complete No DATE: May 11, DATE: �11y 05 -18 -06 Acceptance of the Reconstruction of 9 Storm Water Pump Station No. 16 — PW 03 -01 059 Background & Discussion: (continued) After start of construction, staff authorized several changes and upgrades to the project which were not included in the contracted scope of work. As described in the attached Change Order summary, these additions totaled $78,603.27, for which Change Order No.1 is being requested. The Change Order amount is within the $110,000 construction contingency budget approved by the City Council at the time of contract award. No additional appropriations are requested. All work has now been satisfactorily completed and the project is ready for acceptance. 05 -18 -04 Acceptance of the Rewnstruction of Storm Water Pump Station No. 16 —PW 03 -01 060 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name : Re- construction of Pump Station No. 16 Project No.: PW 03 -01 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: 1. The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public street right -of -way 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on April 27, 2004. The work done was: Re- construction of storm water pump station. 6. On May 18, 2004, the City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Cora Constructors 8. The property on which said work of improvement was completed is in the City of EI Segundo, County of Los Angeles, State of California, and is described as follows: Storm water pump station. 9. The street address of said property is: 408 Eucalyptus Drive Dated: Seimone Jurjis Acting City Engineer VERIFICATION I, the undersigned, say: 1 am the City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2004 at El Segundo, California. Seimone Jurjis Acting City Engineer Notice of ComplNbns \PW 0101 Recommuclun of Pump SWIon No 16 CHANGE ORDER SUMMARY Storm Drain Pump Station No. 16 Date: April 29, 2004 Item Description of Changes Amount No. 1 Construction of 557 linear feet of 30" concrete storm drain pipe in ball $40,210.00 field to replace an existing old, deteriorated and non - functioning metal pipe. 2 4" irriclation lines rerouted in ball field. $5,786.39 3 Pothole for location of existing 24" storm drain not shown on the $2,338.63 tans. 4 Install 2 - 20" wafer check valves to facilitate better operation of the $21,278.00 pump station. 5 Add a roof drain not shown on the plans. $2,515.00 6 Other changes, such as additional electrical charges and changing of $21,575.25 Miltronics and Relay to 24V system, removal / relocation of unmarked sewer laterals, unknown concrete protective cap below the existing building, and large concrete encasement of storm drain under building, and installation of optional zinc roof element. Credit for the substitution of 42" DIP to 42" RCP storm drain $15,100.00 Total Change Orders $78,603.27 Original Contract Amount = $1,136,428.00 Total Change Orders = $ 78,603.27 Final Contract Amount = $1,215,031.27 * $110,000 contingency budget had been authorized at the May 6, 2003 City Council meeting. 062 vumlc woMS Prujedel5torm oroY, Pump stalpo No i610hange CuPr summary n n n 0 n 7 0 V m n R�n N D V 0 1` C. Z aLSln 1`LTO ww F$ T o� = N �A 5 L+ F- O - \ g313 W[AI CITY RDUpdary�r yaP E YUCCA At a'N 9 _ 10 m t\ I - e9 NnL nE r ST I C `\ NILL[flESi ST I m J" S ` i v, LLEY ❑ Lo IS VISTA WHIT ST ' WHITING ST 9 BB�� ® ❑��a� VIRGINIA 51. eBBB y N P(G CDXCOPD $T. D 6 N PL. t DNa,Wq \H� �66 VY°A yf• PICNNOXO Si. B ®BB❑ P 6 u A'Pi A uAIN 9i. r BBEE= LJ W 9 D STANDARD STn. u_ e�� ❑ ❑❑ N T _ O N nw ARENA IUD rl 5 E5 .(sW Iyv SHELDON 5t ®0 O ® ❑ ❑4 I m PENN BE ®® 0 I` \I SLv O BLANCHE R6 ( t MRC<PT Y CT. 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SAN OIEDO <q.A,. ^ ^ 'I Z < FWY_ m O CITY OF HAWTHORNE LOS ANGELES COUNTYI m OR W 1 063 EL SEGUNDO CITY COUNCIL MEETING DATE: May 16, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding award of contract to Erin Murphy to provide services as the Director of Summer Adventure Camp for the Recreation and Parks Department. (Fiscal Impact $12,000). RECOMMENDED COUNCIL ACTION: 1) Award contract to Erin Murphy in the amount of $12,000. 2) Authorize the City Manager to execute a Professional Services Agreement. 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Recreation and Parks Department offers an eight -week SummerAdventure Camp, which is broken into four (4) — 2 -week themed sessions. Each two -week session is $300 per child. The camp will be able to facilitate approximately 25 -35 participants per session. The camp is offered to children between the ages of 7 and 11 years old and will be held at the Teen Center and Recreation Park. Ms. Murphy has acted as the Director of Summer Adventure Camp for the past two (2) years and she has done a great job each summer. The program has continued to grow under her supervision. All requirements, licensing and insurances are confirmed by the contract and will be provided by the City of El Segundo. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $12,000 Amount Requested: $12,000 Account Number: 106 - 400 -5209 -6206 Project Phase: NA Appropriation Required: _Yes X No ORIGINATED: DATE: 05/05/04 Stacia Mancini, Director, Recreation & Parks Department REVIEWED BY: DATE: Strenn, s,/ y 10 081 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA MEETING DATE: May 18, 2004 AGENDA HEADING: Reports - Eric Busch Consideration and possible action regarding tree trimming along Grand Avenue in the City of Los Angeles. (Fiscal Impact — None) RECOMMENDED COUNCIL ACTION: (1) Discuss the need to establish improved communication between the jurisdictions of Los Angeles and El Segundo regarding maintenance of the Grand Avenue corridor. (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Beautify El Segundo Together (BEST) project completed in January, 2000 was a joint effort by community groups to improve the corridor along Grand Avenue west of Loma Vista Street to Vista Del Mar. Since this portion of the road is within the Los Angeles City limits, the project required extensive communication between the jurisdictions for the tree planting project to be accomplished. Recently, the City of Los Angeles trimmed those trees. While their efforts at maintenance of the corridor are appreciated, it would have been beneficial to provide notification to the City of El Segundo so that each jurisdiction's staffs could have discussed methodology and timing. In an effort to improve communication, I would like to arrange a meeting with Council Member Miscikowski's office. The purpose would be to establish the preferred channels of such communication. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No Eric Busch, Council Member May 17, 2004 REVIEWED BY: DATE: Mary Str n, City Manager 06 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Kelly McDowell Consideration and possible action to adopt a Resolution opposing "Alternative D" of the Los Angeles International Airport (LAX) Master Plan. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1) Adopt a Resolution opposing "Alternative D" of LAX Master Plan; 2) Alternatively, discuss and take other action related this item. BACKGROUND & DISCUSSION: Prior to his election Los Angeles Mayor James Hahn committed in writing to limit the capacity of LAX to its current capacity of 78 MAP. Since that pledge was made, the City of El Segundo has worked closely with Mayor Hahn, his staff and the Los Angeles World Airways (LAWA) to ensure that the Master Plan included enforceable constraints that would limit the Airport to total capacity of 78 MAP. The City retained consultants that demonstrated how those constraints could be practically implemented. However, the negotiation with Mayor Hahn, his staff and LAWA, thus far, have not yielded an acceptable plan for the City of El Segundo. Accordingly, it is appropriate that the City Council adopt the attached Resolution opposing "Alternative D" of the LAX Master Plan. Previously, the City Council took action to oppose the relocation of the Southern Runway at LAX 50 ft. further south. However, no action was taken at that time to oppose other provisions of "Alternative D ". ATTACHED SUPPORTING DOCUMENTS: Draft Resolution (to be distributed under separate cover) FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Appropriation Required: —Yes X No S 12 T rl6E7