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2004 MAY 04 CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 4, 2004 — 5:00 P.M. Next Resolution # 4377 Next Ordinance # 1376 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: �`I;. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 0 matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -5- matters DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) -0 matter SPECIAL MATTERS — None 2 D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS Consideration and possible action regarding status of recruitment for applicants to the vacancies on the various Committees, Commissions and Boards. Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 2540211 to 2540529 on Register No. 14 in the total amount of $1,012,444.89 and Wire Transfers from 419/2004 through 4/22/2004 in the total amount of $925,082.68. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. City Council Meeting Minutes of April 20, 2004. Recommendation — Approval. 4. Consideration and possible action regarding approval of a Resolution of the City Council authorizing the submittal of a fiscal year 2004/2005 application to the California Department of Conservation's Division of Recycling for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act. (Fiscal Impact $5,000 income). Recommendation — (1) Adoption of Resolution; (2) Authorize the Mayor to sign the resolution; (3) Alternatively, discuss and take other action related to this item. Consideration and possible action regarding award of contract to Don La Force Associates for the Installation of Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library (111 West Mariposa Avenue), the Recreation Park Joslyn Center (339 Sheldon Street), and City Hall (350 Main Street) — Project No. PW 03- 04 -CDBG Project No. 600445 -02 — Approved Capital Improvement Program. (Fiscal Impact $55,390) Recommendation — (1) Reject the claim by G &B Construction objecting to the apparent low bid by Don La Force Associates; (2) Waive the minor irregularity in the Don La Force bid for alternate bid no. 3; (3) Award contract to the lowest responsible bidder, Don La Force Associates, in the amount of $55,390; (4) Authorize the City Manager to execute the contract on behalf of the City; (5) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to reject all bids as non- responsive and authorize staff to re- advertise for receipt of bids for the City Library Interior Modifications (111 West Mariposa Avenue) — PW 03 -09 — Approved Capital Improvement Program. (Estimated Cost $321,000) Recommendation — (1) Reject all bids as non - responsive; (2) Authorize staff to re- advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding a request for City Council to approve the Seventh Amendment to Agreement No. 2763 between the City of El Segundo and J & P Janitorial Services, Inc. acknowledging the change in ownership of the company performing janitorial services at City Facilities. (No fiscal impact) Recommendation — (1) Approve the Seventh Amendment to Agreement No. 2763 between the City of El Segundo and J & P Janitorial Services, Inc., (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to purchase replacement fire safety helmets from Allstar Fire Equipment Inc. for suppression and other front line personnel, on a sole source basis. Fiscal Impact $10.100. Recommendation — (1) Approve the purchase of sixty (60) Phenix Tech manufacturer, Model 1500 -2000 GR, Fire Fighting Helmet on a sole source basis from Allstar Fire Equipment Inc., using funds designated for uniform purchase from the existing 2003- 2004 budget; (2) Pursuant to El Segundo Municipal Code Sec. 1 -7 -10, waive the bidding process based upon sole source vendor for specified helmets; (3) Alternatively, discuss and take other action related to this item. 6 tl0s 9. Consideration and possible action to accept in -kind cash contributions totaling $1,750 from Chevron Products Company ($1,000) and DirecTV ($750) donated to the El Segundo Fire Department in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday, to be held May 22, 2004, for supplies, equipment and other resources. Fiscal Impact — None Recommendation — (1) Accept donation and authorize the City Manager to transfer the monies into the CPR General Fund account; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding joining the "Prime Vendor" program through Fisher Scientific (Safety) Corporation for the purchase of terrorism response equipment as authorized by the U.S. Department of Homeland Security, under the Urban Area Security Initiative (UASI) and the State Homeland Security Grant Programs (SHSGP). (Fiscal Impact — none) Recommendation: (1) Waive the bidding requirements to El Segundo Municipal Code Sec 1 -7 -10 and authorize the City Manager to execute a contract with Fisher Scientific (Safety) Corporation in a form approved by the City Attorney, to join the Prime Vendor program; (2) Authorize the staff to request a Department of Defense Account Activity Code (DODAC) Number for the purchase of terrorism response equipment related to Homeland Security Grants after Council has accepted and authorized such purchases; (3) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action under the Council approval of the "Prime Vendor" program to authorize the purchase of terrorism response equipment as authorized by the U.S. Department of Homeland Security, under the Urban Area Security Initiative (UASI) and State Homeland Security Grant Programs (SHSGP). (Fiscal Impact $159,700). Recommendation — (1) As an authorized participant of the Federal 'Prime Vendor" program, waive the bidding requirements pursuant to El Segundo Municipal Code Sec. 1 -7 -10; (2) Authorize the purchase of terrorism equipment awarded by the Homeland Security grants for 2002, 2003 Part I and 2003 Part II, in an amount not to exceed $160,250 for the equipment identified in the background section of this item; (3) Alternatively, discuss and take other action related to this item. 7 00 12. Consideration and possible action regarding the acceptance of $613,950 in grant funding from the U.S. Department of Homeland Security (DHS), Office of Domestic Preparedness (ODP), and Urban Area Security Initiative (UASI) grant program. Request for approval to purchase vehicle and equipment will be done at a future date. (Fiscal Impact — none) Recommendation — (1) Accept a $613,950 grant allocation from the UASI FY 2004 Grant Program; (2) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding awarding of contract to TCTH Screenworks, Inc. for staff uniform shirts and Recreation and Parks Department program participant shirts. (Fiscal Impact $10,150). Recommendation — (1) Award contract to TCTH Screenworks, Inc. lowest responsible bidder to provide all staff and award apparel for the Recreation Division; (2) Authorize the City Manager to sign a 3 -year agreement approved as to form by the City Attorney; (3) Alternatively, discuss and take other action regarding this item. 14. Consideration and possible action awarding the annual 4th of July fireworks show (2004) to Pyro - Spectaculars. (Fiscal Impact $18,000). Recommendation — (1) Approve contract for Pyro - Spectaculars to provide fireworks show at this year's annual 4`h of July celebration in Recreation Park; (2) Alternatively, take action related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 15. Consideration and possible action regarding approval of a lease agreement between the City and The Aerospace Corporation to allow use of an undeveloped 13,325 square foot parcel at 201 N. Aviation Boulevard for parking purposes. (Fiscal Impact $8,795 annual revenue). Recommendation — (1) Discussion; (2) Authorize the City Manager to execute the lease agreement in a form approved by the City Attorney; (2) Alternatively, discuss and take other action related to this item. 008 16. Consideration and possible action regarding the acceptance and appropriation of funds from Chevron - Texaco Corporation related to a national agreement with the Environmental Protection Agency ( "EPA "). The Fire Department is requesting: $60,000 for the "breathing air" compressor be added to the existing Air Filling Station Equipment Replacement Fund; authorization to piggyback on Los Angeles City's current contract #58124 to purchase two (2) Medtronic Physio - Control Biphasic Lifepak 12 (12 lead) Paramedic Defibrillator /Monitors ($31,000); authorization to appropriate $9,000 for the purchase of four (4) Medtronic Physio- Control Automatic External Defibrillators ( "AEDs ") and associated equipment. (Fiscal Impact - Appropriation of $100,000) Recommendation — (1) Accept the $100,000 from the Chevron/Texaco Corporation for the EPA designated purposes; (2) Approve the piggyback purchase on the current Los Angeles City Contract #58124 and waive the bidding process pursuant to El Segundo Municipal Code Sec. 1 -7 -10, to purchase two Medtronic Physio - Control 12 lead Lifepak 12 paramedic defibrillator /monitors; (3) Authorize the purchase of four Medtronic Physio- Control Semi - automatic Lifepak CR Plus AEDs; (5) Appropriate $60,000 to be added to existing funds in the Air Filling Station Equipment Replacement account for a "breathing air" compressor; (6) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS —CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member Boulgarides — 17. Consideration and possible action on clarification of paramedic response and trauma care availability for the City of El Segundo. Recommendation — (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. Council Member Busch — Council Member Jacobson — 9 003 Mayor Pro Tern Gaines — 18. Consideration and possible action regarding a resolution implementing a temporary hiring freeze for all non - public safety employees to be effective until the mid -year budget review. Recommendation — (1) Approve the attached resolution; (2) Alternatively, discuss and take other action related to this item. Mayor McDowell — 19. Consideration and possible action regarding the assignment of Council Members to various intergovernmental agencies, other local agencies and subcommittees. Recommendation — (1) Approve and implement assignments; (2) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator,' and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE.: TIME: VIP NAME: � 10 O�G EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: COMMITTEES, COMMISSIONS & BOARDS AGENDA DESCRIPTION: Consideration and possible action regarding status of recruitment for applicants to the vacancies on the various Committees, Commissions and Boards. RECOMMENDED COUNCIL ACTION: (1) Receive and File; (2) Alternatively, discuss and take other action related to this item. BRIEF SUMMARY: The attached Local Appointments List has been posted since January 2004 at City Hall, the El Segundo Pubic Library, on Cable, at the Chamber of Commerce, Joslyn and Clubhouse and the positions have been advertised in the El Segundo Herald and the quarterly newsletter, "Inside El Segundo." The Local Appointments List has been revised effective April 13, 2004 to reflect additional vacancies due to the resignations received after the January posting. These resignations are on the Planning Commission and the Economic Development Advisory Council. A total of 16 positions will need to be filled during Yr 2004. There are two applications on file; one for the Recreation & Parks Commission and the other for LAXMAC. Applications to the various openings may be filed with the Council Office by interested candidates up until 5:00 p.m. of the Friday before the scheduled interview date. ATTACHED SUPPORTING DOCUMENTS: Local Appointments List as revised April 13, 2004. and, Background Information on CCBs. FISCAL IMPACT: N/A ORIGINATED: Date: April 27, 2004 d. ee� Executive Assistant REVIEWED BY: Date: April 28, 2004 y� /y Mary Strenn, City Manager 1 0 11 CITY OF EL SEGUNDO LOCAL APPOINTMENTS LIST (COMMISSIONS, COMMITTEES, AND BOARDS) Positions to Open in Year 2004 Posted pursuant to Govt Code § 54972 TO APPLY, CONTACT CITY HALL ADMINISTRATION, #310/524 -2302 TERM EXPIRES /OPENINGS MAY RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents) William McCaverty (reapptd 7118100 to 3rd 4 -yr term) JUNE LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max. 2 Term Limit - All Residents) Kathleen Coonan (apptd 713101 to unexpired term) Donna McCarthy (apptd 7/3/01 to unexpired term) PLANNING COMMISSION: (4 Yr Term — No Term Limitation) (All Residents) Phil Mahler (apptd 10108103 to 2nd full term) Cheryl Ann Frick (apptd 7118100 to 13' full term) Janet Miller (apptd 7117102 to unexpired term) Eric Busch (elected to the Council 04113104) SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term — No Term Limit - All Residents) Don Mcllroy (apptd 811100 to 1st 4- yrterm) John Nisley (apptd 811100 to 1s` 4 -yr term) 05/30/04 06/30/04 06/30/04 06/30/07 06/30/04 06/30/04 06/30/05 06/30/04 06/30/04 OCTOBER EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All Residents) Patricia Ann Hart ( reapptd 12/5/00 to 2nd term) 10/31/04 NOVEMBER CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term — No Term Limit — 2 Business /3 Residents) Jason Aro ( apptd. 7117101 to unexpired term) 11/30/04 The following Committees /Commissions/Boards do not have term expirations, but from time to time, due to resignations of members, candidates will be asked to apply: LAX MASTER PLAN ADVISORY COMMISSION: (Ad Hoc — Indefinite Terms) 3 Openings due to resignations of Jack Kenton; Jeffrey Messinger; Allan Ruegsegger ECONOMIC DEVELOPMENT ADVISORY COUNCIL: (No term expiration) NONE 2 Openings due to resignation of Daniel James and Carl Jacobson POSTED: December 17, 2003 @ a.m Rev. 04113/04 S l) t - BACKGROUND INFORMATION ON COMMITTEES /COMMISSIONS /BOARDS Capital Improvement Project Advisory Committee: (Public Works) is a 5- member committee, composed of 3 residents and 2 local Business representatives (no residency requirements for business reps). Members serve without compensation, for 4 -year terms, without term limits. The Director of Administrative Services and the Director of Public Works provide staff support to the committee. The committee assists in the development of the 5 -year Capital Improvement Program ( "CIP "). Each year staff proposes CIP projects for a 5 -year period. The committee reviews these projects and makes recommendations to the City Council for funding consideration in conjunction with the City's annual budget process. In addition to the projects proposed by staff, the committee holds a community workshop each year to receive project requests from the general public. The committee generally meets at 7:00 p.m., on a weekly basis during the months of February, March, April and May, with the goal of finalizing its recommendations to the City Council in June. Community Cable Advisory Committee: (Recreation & Parks) was restructured in July 1994. It is a 5- member committee, composed of residents, who serve without compensation, for 4 -year terms, without term limits. The committee acts in an advisory capacity to the Community Cable Manager and the City Council regarding the policies and procedures surrounding governmental, educational, local origination, and community programming for channels 3 and 22 in the City of El Segundo. The Committee meets on the 2nd Wednesday of every month, at 7:00 p.m., in the Cable Studio at El Segundo High School. Effective June, 2004, this Committee will meet on the 3`d Wednesday of every month at 7:00 p.m., in the Library's Matsui International Meeting Room. Economic Development Advisory Council: (Community, Economic and Development Services) is a spin -off of the City /Chamber of Commerce Business Retention & Attraction Task Force, originally established in 1990/91. The Committee was restructured in June 1994 by the City Council to implement the City's Economic Development Strategic Plan. It is a 9- member committee, whose members represent a cross - section of the community, and includes both residents and non - residents. The committee positions have no term expiration, and members serve without compensation. The committee's primary responsibility is to provide support and direction to staff, and to advise the City Council on business retention and attraction and implementation of the City's Economic Development Program. The committee meets on an "as needed" basis at City Hall. Investment Advisory Committee: (Treasurer /Finance) was established by Resolution #3764 dated June 2, 1992. This is a 4- member committee; two are automatic appointments — (City Treasurer and Director of Finance); the other two members (one of whom must be a resident of El Segundo) serve without compensation, for 4 -year terms, without term limits. The committee advises the City Treasurer and City Council on matters pertaining to the investment of the City's idle funds. The committee meets at City Hall on the 3rd Tuesday in March, June, September and December. Library Board of Trustees: (Library) was established by City Council Resolution #3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq. The Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without compensation. Trustees serve for 3 -year terms and may not serve for more than 2 consecutive terms. The board acts in an advisory capacity to the City Council in all matters (' 1 0 and civic groups encies reviews, mental a9 nstders, of )vein .the board CO adopt"' and operates with other ro9rarntnt I recornf ends ndatrons for the in and p seNice, recommend board may p fining t nthe Ubt o sound plan dagons °n IibraN s a rnaKes needs. The s �nnuai efts amen commen and program Community the l ibr )nth t7:00 in the adva ues policy fe services sistent with nd aPPfOVes each m a and issues? to GbrarY ices wit Library sdaY of sttandafds Pehdequate ltbraed or created wee s °n the �ROom, was t decla .the board tin9 t services) 0) on Provistan of a trus ee Rep °ftt °the5tate��bfarla; uiinternatioa )riot and Level aPe� 65100 s M embers who 4ibrary of Galifam d of 5 -rn fission P n'" in the ion: lCommun haws of the sta sston is compriseits. The cOf city s planning commission. 'e #3 tefmrrrs withoutteomamendment d 01 7onin9 as City prdinart 4. ear daptwn lsnn�n e matters falling established194ro bY sawn, fOfGouneil on the a bd�v's�onI p e ov Ttrl �ugust20, `mat compen the city to land , Council on trio se for th e serve with M10 1M t0 with respect activitles- advise�,ner reflectin9far human , in Gity all makes recomm erforms dutie'aw. and, a ma 00 P•m , 1 plan; p, d State of the city as a settinontir,at7: Genera b cited ortsibilities if of each m Prescribe charg ment ch Thursday on March 23, t and envtron „a d 4 of �1 within its 2 sp at be drgsidents mus an develo - en meets of & parksl wa to itho comrniss�hambers• creation 5-me mbers, wh ear terms' recr aeon, Council tssian:lRe alionfar4`pertaining to Gpmm cornPrised °fi m ens afters p until reaardi &parks #44 s Itt is with minimal c0 on all m the city rtme9 Recreati resolution the Gity nc mendat�onsto d parks Qe e t , Lou tlon and op ra ions 193a by commissioner s recom advise axes Recrea outreach +g mission Segundo• cammtssian ttm entm9 erty•Th e co ttra assists In tmptem selin9 +s ark Prop Hall Couneii sand stfee th coon in limits. Tarkway disposal of P Gity Parks, s policies an includingy °and 00 p•m., level ofements and Pand in the acquisrt month, at 7' non- prolit ro s orkatjon�, Wednesday & parksl 's a facility for Of each r�r y tranop the 3 Lion ome housing , 19$6 to meets 801 01 kRecreaow -ine blish hers, oration of th as esta parkNista. Chain Corporation directors w finances °f d enlistll a Housing Bo and Senior Cittzen In tgg4 far thp-, The ote h nce city council, an farmed "parK Vista• eraWn+ Met of 7 director with) t corp°rat�on as ent, oP reement w rd, comprised ear terms, at refer see the manag tlpefatinge facility. The Board, satron, for 4th seniors, , at 7 :00 ov to oPe ate th e without corns eof every monbOOk. rev. November actwelY and enters into Tmana9eff'ensa n s lPef bYet 1 an the &`n w aQeRefertoRoardHand Segundo ' The Board y Avenue, EI Seg May s established °n term E• 1 park \11sta, 015 eats of E e fnintstrati er , a,11 reside" bers serve 1990 Commission: lAd of 7 members, and the fire se of dvisory comprise eXplration' ,(press Pufpo 4 it is io Master plan esc ion In t osworis h8 s fo m d f plan and ,�pp basis. the IS j999 b�he �rrrmiss -heP ornmisng he i Master as needed ba U. seguf a°' ensaiion- tit in reviewing eats on an without comp city The commission m assisting the Apo;• exPanslon ^ n� q: 53\ W K O WW f O LL N f W O U r< 10- F O O� O D y Y Y Y O r D O D f LL Sm � � W W m� o WO F� t7 mNbON �� � NNN<r10 O yo SE ' S cmp $ E LL O s w C $ Is 3�zZdZO¢ 2w i 00 v mty 8� fu z z L ,2 4 p J b f O o0Y r wgzm y °3 w EER r O a m .�' LL�rcp�ooy�Fm w 0rcj Yn dim '� s 2cS 40 S. LLU] LLLLy�N <m K�uLL 332wC2w $ m °a i @r. w o OFZ w °w �nz Z�-� -5 '$ E�5 �uy7 y a m ... z § rc i R' w w . F O O W )8 m NQ p N I y Of LL a C . m w ;N , <TO m q i E F A@ c� S g O J q N ee m A S0c E`u sa OJ cmm v zO o Sm' 'mm" m 5 m m y °¢€ Z A E E@ ,/1 li U R li Q m P-3O ui U f U s a a y a �W 9 a� rc w z�wA ¢ d o nV1 0 w n tt ¢ 2 O O CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/9/2004 THROUGH 4/22/2004 Date Payee Amount I Description 4/9/04 1st Coastal Bank 25,000.00 Senior Housing Park Vista LAIF W/D 4/12/04 West Basin 547,530.91 H2O Payment 4/13/04 Federal Reserve Bank 100.00 Savings Bond I Series 4/13/04 Federal Reserve Bank 850.00 Savings Bond EE Series 4/13/04 PGC El Segundo LLC 32,704.93 Golf Course Payroll Transfer 4/14/04 Health Comp 4,413.61 Weekly claims 4/9 4/15/04 1st Coastal Bank 75,000.00 Senior Housing Park Vista LAIF W/D 4/22/04 Employment Development 34,998.72 State Taxes PR 21 4/22/04 IRS 175,658.74 Federal Taxes PR 21 4/22/04 Health Comp 1,367.47 Weekly claims 4/16 4/9- 4/22/04 Workers Comp Activity 27,458.30 SCRMA checks issued 925,082.68 DATE OF RATIFICATION: 5/4/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Depu Trea rer �h % " -u •a r Director of Administrative Service Date y Me � er �— DateyG Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 925,082.68 0 16 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 20, 2004 — 5:00 P.M. 5:00 P.M. SESSION — CANCELED - NO ITEMS OF BUSINESS (Regular Meeting to be adjourned to 7:00 p.m.) SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 20, 2004 — 6:00 p.m. CALL TO ORDER — Mayor Gordon at 6:00 p.m. INVOCATION — Fr. Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Kelly McDowell PRESENTATIONS — a, Mayor Gordon gave a Presentation and recognition to the following Election Poll workers and Election night workers for their valuable services rendered to The City of El Segundo during the April 2004 Municipal Election. Poll Workers Mary Shah Cindy Crawford Carlotta Guy Carol McKinney Colleen Ramsey Barbara Pinchuk Helen Dobos Marilynn Thomas Blanche Heitkamp Betty Combs Fran Richmond Norma Keller Lois Morea Helen Skinner Joe Murpy Luella Kruger Chris Sherrill Katherine Dixon Election Night Workers Mona Tobiason Margie Randall Maryam Jonas Lee Ostendorf Seane Nemeth RSVP's George Bardwil Jack Schott 3 MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 20, 2004 u --+ PAGE NO. 1 ROLL CALL Mayor Gordon Present Mayor ProTem Jacobs Present Council Member Gaines Present Council Member McDowell Present Council Member Wernick Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. CONSENT AGENDA Approved Warrant Numbers 2539961 through 2540210 on Register No. 13 in the total amount of $902,675.58 and Wire Transfers from 3/26/04 through 4/9/04 in the total amount of $308,408.01. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Approved City Council Meeting Minutes of April 6, 2004. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to approve Consent Agenda Numbers 1 and 2. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 NEW BUSINESS 3. Consideration and possible action regarding the adoption of a resolution reciting the fact of the General Municipal Election held on April 13, 2004, declaring the results. Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4376 A RESOLUTION DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD APRIL 13, 2004 MOVED by Council Member Gaines, SECONDED by Council Member McDowell to adopt Resolution No. 4376, declaring the results of the General Municipal Election held April 13, 2004. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4. Consideration and possible action regarding Administering Oath of Office to City Clerk, City Treasurer and Council Members. MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 20, 2004 PAGE NO. 2 018 Clerk Mortesen administered the Oath of Office to Council Members Boulgarides, Busch and Jacobson and City Treasurer Ralph Lanphere. REPORTS — City Manager ADJOURNMENT at 6:30 p.m. RECEPTION IMMEDIATELY FOLLOWING FOR OUTGOING AND INCOMING COUNCIL MEMBERS MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 20, 2004 PAGE NO. 3 ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, APRIL 20, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — City Clerk Mortesen ROLL CALL Council Member Boulgarides Council Member Busch Council Member Gaines Council Member Jacobson Council Member McDowell PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. SPECIAL ORDERS OF BUSINESS Consideration and possible action regarding Election of Mayor and Mayor Pro Tem by seated Council Members. Clerk Mortesen opened the floor to nominations for Mayor. MOVED by Council Member Gaines, SECONDED by Council Member Busch to nominate Council Member McDowell for Mayor. Seeing no other nominations, MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: COUNCIL MEMBERS BUSCH, GAINES, JACOBSON AND MCDOWELL; NOES: COUNCIL MEMBER BOULGARIDES. 4/1 Mayor McDowell opened the floor to nominations for Mayor Pro Tem. MOVED by Mayor McDowell, SECONDED by Council Member Busch to nominate Council Member Gaines for Mayor Pro Tem. Seeing no other nominations, MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 REPORTS — CITY MANAGER REPORTS — CITY ATTORNEY REPORTS — CITY CLERK MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 20, 2004 PAGE NO. 4 Ci�'G REPORTS — CITY TREASURER REPORTS — CITY COUNCIL MEMBERS ADJOURNMENT at 7:15 p.m. Cindy Mortesen, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING APRIL 20, 2004 i 1 21 PAGE NO. 5 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a Resolution of the City Council authorizing the submittal of a fiscal year 2004/2005 application to the California Department of Conservation's Division of Recycling for a grant authorized under the California Beverage Container Recycling and Litter Reduction Act. (Fiscal Impact = $5,000 income) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adoption of Resolution; (2) Authorize the Mayor to sign the resolution; and (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Department of Conservation has made available $1,000,000 to promote increased recycling of beverage containers throughout California. Through the Beverage Container Recycling Grant, funding is provided to cities and counties for beverage container recycling and litter cleanup activities. Examples of eligible activities include: educational packets and promotional items to encourage beverage container recycling; buying or using products made from recycled beverage container materials; and collection recycling programs. The accompanying Resolution authorizes the submittal of the grant, designates the City Manager as the City's authorized contact person, and amends or supplements the City's Budget for fiscal years 2003 -2004 and 2004 -2005 to appropriate the monies. ATTACHED SUPPORTING DOCUMENTS: Resolution for the Beverage Container Recycling Grant. FISCAL IMPACT: $5,000 Income Operating Budget: Amount Requested: Account Number: 001- 400 -4206 -6238 Project Phase: Appropriation Required: (4%1 Mary Strenn, City Manager y 0504 -04 Approval of Resolution Authorizing the Submittal of FY 2004 -05 Application to the California Department of Conservation's Division of Recycling for a Grant 0 2 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE TO APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION PURSUANT TO THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The California beverage Container Recycling and Liter Act ( "Act ") that provides funds to cities and counties for beverage container recycling and littler cleanup activities; B. The California Department of Conservation's Division of Recycling ( "Department ") has the responsibility for implementing and administering the Act; C. Pursuant to Public Resources Code § 14581(a)(4)(E), the City must submit a funding request form to the Department within ninety days after April 20, 2004. SECTION 2: The City Manager, or designee, is authorized to apply for funding from the Department under the Act for beverage container recycling and little cleanup activities. SECTION 3: The City Manager, or designee, is authorized to execute any required documents to receive the funding for the purposes identified in the Resolution. SECTION 4: The City Manager or designee is authorized to accept and spend the grant monies identified in this Resolution for the purposes stated above. SECTION 5: The City Council amends or supplements the City's Budget for fiscal years 2003 -2004 and 2004 -2005 to appropriate the monies identified by this Resolution to pay for activities proposed by the City in support of funding request form. The City Manager, or designee, is authorized to implement the purpose of this section. SECTION 6: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this _ day of 2004. Kelly McDowell, Mayor Re utiun6 "40 Gmnl M Rory Hng Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL13EGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2004, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPRC Mark L M 0 24 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding award of contract to Don La Force Associates for the Installation of Americans with Disabilities Act (ADA) Compatible Automated Doors at the City Library (111 West Mariposa Avenue), the Recreation Park Joslyn Center (339 Sheldon Street), and City Hall (350 Main Street) — Project No. PW 03 -04 — CDBG Project No. 600445- 02 — Approved Capital Improvement Program — (Fiscal impact = $55,390.00). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Reject the claim by G &B Construction objecting to the apparent low bid by Don La Force Associates; (2) Waive the minor irregularity in the Don La Force bid for alternate bid item No. 3; (3) Award contract to the lowest responsible bidder, Don La Force Associates, in the amount of $55,390.00; (4) Authorize the City Manager to execute the contract on behalf of the City; (5) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City Council, on September 16, 2003, adopted plans and specifications forthe installation of ADA compatible automated doors at the City Library, Recreation Park Joslyn Center, and City Hall . (Background and discussion continues on the next page) ATTACHED SUPPORTING DOCUMENTS: 1. Bid results. 2. Location map. 3. Letter dated April 8, 2004 by Don La Force Associates, 4. Letter dated April 12, 2004 by G &B Construction. FISCAL IMPACT: Operating Budget: $80,000.00 Amount Requested: $55,390.00 Account Number: 111 - 400 - 2781 -8498 (CDBG funds) Project Phase: Award of contract Mary Strenn, City Manager 1"7 5 0504 -04 ADA Compatible Automated Doors at the Library, Recreation Park, Joslyn Center and City Hall - PW 0304 , U 2 i Background and Discussion: (continued) Bids were received and opened by the City Clerk on April 6, 2004. As indicated in the bid summary, staff has established the qualified low bidder to be Don La Force Associates for a total low bid price of $55,390. The bid proposal included a bid item for installation of automatic doors for the City Hall entrance in front of the Public Works, C.E.D.S. and main reception area, and an alternate bid item to install the doors within a new glass storefront. The intent of the specifications was to receive two (2) separate bid prices. However, Don La Force, in its bid, provided for the additional cost for replacing the existing storefront, which was not called for specifically in the bid documents. This factor has been confirmed in writing by Don La Force. The total bid amount remains unchanged and staff recommends that this be considered as a minor irregularity and be waived as permitted in the contract documents. The City Attorney has concurred with this recommendation. Staff has also received a letter from G &B Construction objecting to the qualified low bidder determination. G &B Construction listed the following issues, which City staff has reviewed with the City Attorney. Staff has concluded that the objections are without merit and recommends rejecting these objections, for the reasons stated below: 1) G &B contends that it must get a bid price for Horton Doors from Don La Force who is the sole supplier, and is also a bidder, thereby making the bidding unequal and subject to manipulation. Staff determined that the specifications list four (4) approved door vendors (including Horton Doors), and also allows for other vendors which are determined to be `or equal" to the approved vendors; 2) G &B states that Dor- O -Matic did not make a door that met the specifications, and Stanley doors did not have the time to offer a bid. Staff concluded that Dor- O -Matic is listed in the specifications as an approved door vendor for this project. Stanley Doors not having time to bid is not a cause for rejecting the bids; 3) G &B claims that Don La Force's bid is too low compared to the engineer's estimate. However, Don La Force has submitted a valid bid. The engineer's estimate is only an estimate and not a factor to be considered in making the qualified low bidder determination; 4) G &B has objected to the recommendation to waive the minor irregularity of Don La Force, based on City specifications under "Irregular Proposals ", which states that "No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered ". Staff concluded that the specification quoted is intended for modifications after the bids are submitted, and therefore does not apply to Don La Force's bid. Alternatively, the City has the right to waive minor irregularities in the bid, which the City Attorney has determined may be applied in this case. 05-04 -04 ADA Conpatible Automated Doors at the Library, Recreation Park, Joslyn Center and City Hall — PW 03-04 n t_I2b BID RESULTS Don La Force Associates $ 55,390.00 2H Construction $ 86,700.00 G & B Construction $100,678.00 0 2'1 O r-- 2 w U LA W J w 0 2 Q O7 O J LL- N 0 H U m U s a z 4 �Vl N3NI1N0� O,,wlb �31bA1FJd) 'Q '3r LU W S BI35 S 1aOduiv 'OAl2 Z W> m _ u 2 ¢ I r` u w a a 1J a IO ®� NSI a ¢ w > VIONI x 1 N 19 H ui S INHOdIIVO I 'lF)M,.LNV:)Zyi j4fllan=rr-7� ®� 17-i li!lm I 3� vju IOoIp�H un nA o W �J<g a a¢ 4 � 11 3 Ia S O- M P N GE oo- - o d cli 1S VNVIONI V>ia31S M NN3d 25 'IS '1S SION11-11 N019NIHSVIA a > '15 'IS SV SN V31 VINa Od11VO '1S N003a0 '1S VOVA3N J.5 L31N3O 'a0 MOIV`]Nna Is ONV'IAUVNI 1 S V11W01 2S V>ia31S '15 NN3d 25 NOOI3HS 2S VN3aV 1S OHVONVIS NIVW 2S ONOWHOW '1S ONOONOO 2S VIN19alA 2S SNIIIHM 'IS V1SIA VVI01 IS 153HOTUH 028 � d 07 7 L C Q O � a V1 d 0 N fl M Apr, 8. 2004 3:35PM Don La Force Associates, Inc. 'T� Don La Force Associates, Inc. Date: 4 -08 -04 To: City of El Segundo Attn: Paul Bowen Project: ADA Automatic Door project From: Bobbie Heddon No, 0706 P. 1 Automatic Doors Sales Installation Service of Auiomatic Doer Equipment Commercial Industrial Inmituilonal Ph: 800. 944.9495 Fax 800- 285.8825 www.outomoticdoors.com Regarding: Joslyn Center, Library & City Hall ADA Door project F'AX 9310- 640 -0489 Phone # 310- 524 -2359 Paul, Per our conversation & per verbal clarification at opening of bid on 4 -06 -04 cQr approx. 11:15AM. In reference to the bid provided by Don La Force Associates Inc. The dollar amount of alternate to bid item 43 Was intended as an add to the base bid for item #3 (which was $14,260.00). Therefore the alternate bid item #3 was intended to be bid as $16,660.00 to do the city hall door complete as listed in addendum no. 1. ($14,260.00 for item #3 + $2,400.00 for the extra store -front metal, 1" insulated glass and misc. materials required as Isted in addendum no. 1) to = $16,660,00 Thank You Any questions please call 310- 605 -3704 or 5562- 715- 2103cell Sincerely, Robbie Heddon A.AADM Inspector # 97065 Total Pages including cover: Hard copy to follow: no Ph# 310 -605 -3704 Fax 9 310 -605 -3739 or 1- 800 -285 -8825 Main office #310 -605 -3700 Sales Cl 2 9 2417 E, Del Amo Place 4355 W. Reno Ave „ Unit #4 G & B Construction 22512 Neptune Ave., Carson, Calif. 90745. Phone ( 31 D ) 549 - 3021 Fax ( 310 ) 830 - 4297. Fax page Number of pages including this page is 3. To The City of El Segundo, Public Works Dept., Engineering Division, Attn, Mr. Paul Bowen; RE: Bid Proposals. April, 12, 2004. Project # PW 03 - 04. As per our conversation on Friday April 9, 2004, 1 was told that the bid was going to go to Don La Force, and associates. Don La Force should not be able to bid as a Prime Contractor for the following reasons. a. The Don La Force Company is the only one that you can get a bid price from for The Horton Doors, according to Horton Automatics, Mr. John Gallas. ( this makes for unequal bidding practices_ ) b. Because you have to get a bid price from Don La Force, The Don La Force Company can sway the bidding process by giving the competing contractor a higher bid price than Don La Force's bid price, and therefore [Jon La Force would win by fixing, and or swaying the bid. c. Don La Force could wait until the very last minute to send you a bid price, then it would be impossible to change your bid to his lower price, and he would win the bid. ( please see my attached bid from Don La Force doing just that to me. Note that at the top of the Don La Force bid fax to G & S Construction the time he sent his price to me was 8:57 am. On April B, 2004, the bid date. At 8:57 am I was already on my way to hand in my bid, The Don La Force price was quite a bit lower than FZ Automated, and 1 would have went with Don La Force instead, but 1 did not have a chance too, because he swayed the bid. ) d. Oar- O- Matic., is not making automated doors any more, and the doors that they did make I was told would not meet the Horton Specifications. e. Stanley did not have the time to bid, and did not have the plans, or specifications. Page 1 of 3. 1030 'a woa-j wdLz:s 700z -zi -7 2. Don La Force's price is too low, even the engineers estimate was advertised at $ 80,000. 3. As per our conversation on Friday April 9, 2004, you said that The City of El Segundo was going to make a waiver to change the mistakes made in the bid {proposal of Don La Force. According to the Specifications on page 1-13-1, under °Irregular Proposal," in the last sentence it says in effect that No modificationj or withdrawal will be considered. Therefore those bids with mistakes should be thrown out. 4. If The City of EI Segundo is going to let the bidders correct there mistakes, and or re-do there bids, everyone should be able to change there bids as they see fit, I think I may have made a mistake in my bid price, and I should be able to change it too. If you need any other information please feel free to call me at one of the following numbers. Office ( 310 ) 549 - 3021..... Cast ( 714 ) 454 - 2600, .... Fax ( 310 ) 830 - 4297. Thank you. G & B Construction is registered as a " SmaO Business " with the State of.Califomia. G & B Construction accepts Visa, and other Credit cards for payment, with no additional costs. S l WS4 Z -d I�7asterC3rt Sincerely, George Funk. Page 2 of 3. 031 VqM: � WdLZ 9 VOOZ -Z 1 -V AY7011111111res rvwe. $ales Installation Service Q of Autemotie Door Equipment Commercial Industrial Institutional phi loo- 944.9095 Fax sill- 285.811,25 Don La Farce Assedutes, Int. www,outomallcdoora.com Horton Automatics Door Equipment Proposal Date: 4-06-04 To: G&B Construction Faso 310.830 -4297 Attn: Estimating Phone# . From Robbie Heddon Re: uEl Segundo City Hal!" project automatic swiagiing door package Quote: RUM 04.07-22.2 Don La Force Associates, Inc. is proposing to furnish and install the following Horton Automatics door equipment Proposal based on Plans dated 3 -3-04 & specification sections, 08400, 08460 & 05800 Inclusioas. (Main Entrance) ' lea. Horton 7500 Overhead Concealed paired swing door package Svc: I@ package 6' -S" wide x g'-0" tail (package size OA.) includes 2es. 39" x 90" oemer -hung door leafs each package Package includes: lea. Pan Horton series 7$00 Overhead Concealed operatm (4" x 6" x 80" operator housing) x 628 finish Horton Automatics Optional "Maditmi stile cewer -Irony doors with 10" bottom rails Ica. lot of required'' /1' solar grey lands ated glass installed in now door panels tea Adana Rim EM600 exit devices I ea. 24 volt DC power supply Standard bright borizontal censer milIIOn bars 2an. Idorrau I" finger- guards Finish. Manufacturers Standard Class 1107,em Anodized finish (628) Zen Sedco 1759HSS 4 -1/2" x 4-112" prey- plates for Z- way activation tea. Pair Curran CE805T4 extended guide tails 36' x 98" x clear anodized finish Zea. BEA `Supetsoan 1" door mounted safaey s asom (moat0ed on interior side of doors to re -opcil doors when opening is obstructed during closing cycle) lea. Claraa CE911 -W staacbionpow x sis fsoisla for eaterim grass-plate 2eo. SBH 1" offset pull handles 10" eenrsciine 4210 lea, Mslmfacbuess Standard' 4" x 7" ADA cow AAnt spddle threshold (mill fim*) Labor to demo existing store -from system and install new a@ Preraling Wage labor rates (normal waking boats) Labor and materials to fill ousdag closes holes with pots rock Oat year warranty parts and labor, Tat, Freight shop drawirtgaifrequired zc s: Percraneor cylinders, 110 vac to the operator. Alarm contacts or ivsfsUation and wring of such. Coadvat and wipe pull to press plates and rentoccly located activation devices, Normally dosed contact from fire a' "am if applicable. Doors, Ftarttes and hardware not specifically hated above. Casts of fees and pairmts if tegtured, Prevailing wage labor unless otberwise noted. Hood cars 2.5%, Anything not specifically inoluded above is artduded. Estimated lead -time for shop drawinpi is 2 weeks after receipt of x4oed proposai. L {hated Ind-time for materials is s weeks after receipt of final credit and materials approvals. All workis to be performed dnrfne mtrmd basineas bours- II them are nay questions plane feel free ro rltstastim Sincerely, Approved Title Date Robbie Haddon P.O. Ile Salo I Estinia r So. Bay & Los . (Hard copy required) AAADM Inspector Ext: 704 Email; robbieh c(aaucamaticdo9rs.com Terms, aelosiam sea coadi8ma wain eapge rweor fait erreemmr 2417 1. Rancho Del Amo Place 4355 W. i{m9 Ave., Unit N 4 Rancho Dominguez, CA, 90220 Los Vegas, MV. 89118 CA. License No 19831E NV License No, 41750 PA6; 3 of- -3 0J c WOij_:i WdBZ'9 7600—Z1 —V EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to reject all bids as non - responsive and authorize staff to re- advertise for receipt of bids for the City Library Interior Modifications (111 West Mariposa Avenue) — PW 03 -09 - Approved Capital Improvement Program - (estimated cost = $321,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Reject all bids as non - responsive; (2) Authorize staff to re- advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On February 17, 2004 the City Council adopted plans and specifications for the Library remodeling project and authorized staff to advertise the project for receipt of construction bids. (Background and discussion continues on the next page.......) ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Capital Improvement Program Amount Requested: Account Numbers: Project Phase: Appropriation Required: $160,000 $321,000 001 - 400 - 8201 -8497 = $160,000 702 - 300 - 8107 -3972 = $ 76,866 001 - 253 - 0000 -1253 = 85,325 TOTAL = $322,191 Rejection of bids and authorize re- advertising for receipt of bids No Mary Strenn, City Manager 05-04 -03 Ra- advertise for Bids — Library Interior Modifications — PW 03 -09 �, 3 30 J .r n Background and Discussion: (continued) The project includes the following interior modifications to the Library. 1. The north periodical storage area on the main level will be converted to four meeting rooms. 2. The south book processing area behind the front circulation desk will be converted to an area for three library staff and offices along the west side will be converted to accommodate two library staff who will move out of the book processing area. 3. The existing microfiche area on the Westside will be converted to an office for the Director of Library & Cable Services. On April 6, 2004 the City Clerk received and opened eight bids. City specifications require bidders to list suppliers and vendors that bidders will use forthe project. In addition, the Public Contract Code, as well as the City specifications, requires bidders to list all subcontractors who would perform subcontract work in excess of one -half of one percent of the bid amount, or be fully qualified to perform that portion of the work themselves. After receiving a letter from a bidder objecting to the low bidder failing to comply with these requirements, staff determined that all bidders were non - compliant in varying degrees (Tekton missing vendors; Horizons CCI Services missing contractors; W.E. O'Neil Construction, Unique Performance Construction, C. J. Tech Construction, Union Construction, HMI Construction and Universal Construction missing both contractors and vendors). Staff recommends that the City Council reject all bids received and to authorize staff to re- advertise the project with clarification to future bidders regarding the above requirements. 05 -04 -03 Re- a&eMse for Bids- Library Interior ModiFlwtions- PW 03 419 0312 13 Y EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT ENDA DESCRIPTION: MEETING DATE: May 4, 2004 AGENDA HEADING: Consent Age Consideration and possible action regarding a request for City Council to approve the Seventh Amendment to Agreement No. 2763 between the City of El Segundo and J & P Janitorial Services, Inc., acknowledging the change in ownership of the company performing janitorial services at City Facilities — (No fiscal impact). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve the Seventh Amendment to Agreement No. 2763 between the City of El Segundo and J & P Janitorial Services, Inc.; and (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City's current custodial contract is with Coastal Cleaning Services. The current contract covers the City Hall, Fire Station No. 1, Police Department., Library and Recreation and Park, with a termination date of September 30, 2004. Coastal Cleaning Services is being dissolved and has transferred contracts, employees etc., over to J & P Janitorial Services Inc., a long time associate of Coastal Cleaning Services. The owner of Coastal Cleaning Services will remain as a consultant to J & P Janitorial Services, Inc., until the termination of the existing City contract. (Background and discussion continued on the next page......) ATTACHED SUPPORTING DOCUMENTS: Seventh Amendment to Contract No. 2763. Scope of Work, Exhibit "A ". FISCAL IMPACT: No fiscal impact. Operating Budget: $123,150 (Buildings, Contractual) Amount Requested: Account Number: 001- 400 - 2601 -6206 Project Phase: Appropriation Required: No z /y 7 05 -04 -04 Approve Seventh Amendment to Agreement No. 2763 between City and J & P Janitorial Semces, Inc. 035 BACKGROUND & DISCUSSION: (continued) All employees working for the City of El Segundo will remain in place rendering the City with a continuance of satisfactory services. Except for the acknowledgment of the change in ownership, all other terms and conditions of the agreement would remain unchanged. Coastal Cleaning Services and its employees have provided the City with continual satisfactory service. Staff recommends amending the contract, and accepting the Seventh Amendment to carry all services forward until the end of the contract term. 05 -04-04 Approve Seventh Amendment to Agreement No. /'� t) 2763 between City and J 8 P Janitorial Services, Inc. U SEVENTH AMENDMENT TO AGREEMENT NO. 2763 BETWEEN THE CITY OF EL SEGUNDO AND K & P JANITORIAL SERVICES, INC. THIS SEVENTH AMENDMENT ( "Amendment ") is made and entered into this day of April 2004, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ( "CITY "), and K & P JANITORIAL SERVICES, INC. ( "CONTRACTOR "), a California Corporation and successor in interest to COASTAL CLEANING SERVICE ( "COASTAL "). 1. Pursuant to Section 14 of Agreement No. 2763 ( "Agreement "), CITY approves COASTAL's assignment of its rights, duties and obligations under the Agreement, as amended, to CONTRACTOR. 2. CONTRACTOR agrees to assume the rights, duties, and obligations under the Agreement, as amended, and perform the Agreement as COASTAL's successor in interest. 3. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 4. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO Mary Strenn, City Manager ATTEST: Cindy Mortesen, City Clerk APPROVED MARK D. By. Karl H. Bere s City Attorney K & P JANITORIAL SERVICES, INC. KELLY LyNelf Taxpayer ID No. `1S -yS'A 5'30'1 037 k i EXRTBT A J: AN INTRODUCTION TO JANITORIAL SERVICES PRESENTED TO cii7 of El Segundo PRESENTED BY AID= ALM COASTAL CLEANING SERVICE / CCS Feburary 1, 2004 038 033 Business Services Division /Purchasing CITY OF EL SEGUNDO — Finance Department Janitorial Services for Recreation S Parks and Library, RFP No. # PA2000 -01 J. Richard Hogate, Purchasing Agent Phone: 3101322 -4670 — Fax: 603/843 -1915 8. WEEKLY SERVICES 8.1 General Cleaning a. Damp mop all floor and stairway surfaces. b. Machine scrub black marks from all asphalt tile floors as needed. c. Spot clean doors and walls. d. Clean all porcelain surfaces in restrooms, showers, and locker rooms. 9. MONTHLY SERVICES All monthly work to be done during the week that includes the 1" business day of the month and shall be ready for inspection on Monday of the following week. 9.1 General Cleaning a. Complete "high" dusting to include pictures, frames, sills, doorjambs, ceiling vents and grilles, fixtures and diffusing lenses, spotlights. baseboards, shades and drapes, blinds, clean walls, beams, and any areas not included in nightly cleaning. b. Vacuum ail chairs. Clean soil spots from chairs. c. Clean all kitchen appliances (inside and out). 9.2 Floors ? a. Asphalt floors to be thoroughly machine scrubbed, waxed and/or buffed usino a U/L approved non -slip floor finish approved by the City's contract administrators. ? b. Shampoo all carpeted areas. c. Machine scrub file floors in restrooms, showers, and locker rooms. 10. QUARTERLY SERVICES All quarterly work shall be done during the first two weeks of the quarter (January, April, July, and October) and shall be ready for inspection on the third week. 10.1 Windows a. Clean the exterior and interior of all glass surfaces on windows, doors, and glass walls. 11. BI- YEARLY SERVICES 11.1 General a. The contractor is required to provide manpower for a scheduled thorough cleaning of ceiling light fixtures, wall light fixtures, walls, pictures, blackboard, coves, ledges, beams, doors and doorways, windows and window frames, blinds, office furniture, upholstered furniture, moldings and flooring (carpet, tile, hardwood, linoleum or — concrete). See Parks 3 Recreation administration for specific dates. 0 3 ZO) =4. PPP -07 -2004 1201 710 322 0054 95111 P.02 r`;3 IV RESTROOMS A. Nightly service ( live nights per week) 1. Restock all bathrooms if necessary 2. Chrome and bright work shall be polished at all times 3. Clean mirrors 4. Mop floors, use germicidal solution on floors 5. Empty trash and replace liners V OFFICES & CONFERENCE ROOMS A. Nightly service ( five nights per week ) 1. Choroughly dust, clean and polish desks (o include accessories ( systematically ) 2. Ducat and vacuum conference rooms 3. Place chairs back in neat order in conference rooms 4. Wipe down baseboards 5. Clean telephone receivers G. Clean television screens 7. Dust the tops of all cubicles offices S. Dust all picture frames and moldings 9. Clean mirrors 10. Wipe down cabinets, doors_ door handles IL Sweep and mop floors 12. Vacuum carpet 13. Empty trash and replace liners V1 WF.F.XLY AND MON'T'HLY SERVICE 1. Systematically clean and dust blinds 2. Clean and dust all return air vents 1. Perform Hgh dusting, 4. Clean and High Speed buff tile floors and acid wax as needed V11 MISCELANEDiS DUTIES Take down flag from city hall flap poll, fold and put away 2. Set up auditorium for City Hall Council meetings _3 z ©o QS: ea 04u =.a- 035 Oct 02 03 04:59P Flex Fbad 310 - 322 -0064 P•4 CITY OF EL SEGUNDO - Business Services DivisioniPurchasing Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000.01 J. Richard Hogate, Purchasing Agent Phone: 310/322 -4670 - Fax: 603/843-1915 EL SEGUNDO PUBLIC LIBRARY 13. DAILY SERVICES 13.1 Common Areas a. Nightly Service (six nights per week) 1. Vacuum carpeted areas 2. Remove spots on carpets as needed 3. Dust and spot clean all painted doors for finger marks and smears 4. Spot clean wall mirrors and windows in common areas 5. Empty trash cans and replace liners 6. Empty and clean ash urns located in common areas 7. Remove gum and debris from all floors and carpet 8. Clean and dust all picture frames (systematically) 9. Clean company logos and signs throughout the building 10. Sweep and hose off with water the exterior walkways in front of the building 11. Clean and dust all window ledges 12. Clean elevator doors, panels, door rails and floor 13. Sweep all stairs and keep clean of debris 14. Check underneath cushions for debris - clean as needed 15. Clean and sanitize drinking fountains 16. Polish all brass surfaces with approved cleaner (Brasso or Brite Boy) - both staircases have brass rails 17. Dust and polish Young People's Library area with non -toxic cleaners (soapy water on Plexiglas on Living Coral Reef) to ensure safety of fish and longevity of Plexiglas 18. Clean and remove building graffiti 13.2 Main Front Lobby a. Nightly Service (six nights perweck) 1. Clean Circulation counter 2. Remove fingerprints from desk 3. Clean and sanitize telephone switchboard area 4. Sweep and mop tile floors 5. Clean front door glass, inside and outside 6. Clean displays and cabinets 7. Vacuum lobby carpeting 8. Empty exterior ash urns /replace sand as needed APR -07 -2x04 _2 :01 310 322 0064 95 %: 041 iE P.04 Oct 02 03 04:59p Alex Abad 310- 322 -0064 P. Z) Business Services Division /Purchasing CITY OF EL SEGUNDO - Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000 -01 J. Richard Hcgate, Purchasing Agent Phone: 310/322 -4670 - Fax: 603/843 -1915 13.3 Restroom a. Nightly Service (six nights per week) 1. Empty waste containers, replace plastic liners 2. Restock all bathrooms 3, Thoroughly clean entire bathroom 4. Sanitize and clean inside /outside toilet bowls, clean under and behind bowls 5. Clean and sanitize urinals 6. Chrome and bright works shall be polished at all times 7. Use approved germicidal solution on floors 8. Spray odor control 9. Clean and remove graffiti 10. Clean mirrors 11. Remove hard water and soap scale from faucets 12. Mop floor with germicidal solution 13. Clean tile walls around bathroom area 14. Sweep entryway to all outside restrooms 13.4 Offices a. Nightly Service (six nights per week) 1. Thoroughly dust, clean and polish desks to include accessories (systematically) 2. Dust and vacuum conference room 3. Place chairs back in neat order in conference room 4. Empty trash cans and replace liners 5. Dust all flat surfaces 6. Clean counters and dust chairs 7. Wipe down baseboard 8. Clean telephone receivers 9. Dust the top of cubicle offices 10. Spot clean carpet as necessary 11. Dust all picture frames and moldings 12. Dust all computer monitors and keyboards Note: In order for the cleaners to thoroughly dust and polish desks, we ask that the tops of the desks be cleared as possible in order not to cause any disruption to the individual workload. We will gladly take special requests and follow specific instructions for any particular desk area. Any questionable items such as: books, boxes with broken equipment, tapes, boxes with old files, etc. that are left by the trash receptacle as trash will not be emptied unless marked "trash." 0 4 117 APP -07 -2004 12:01 310 322 0064 9 5 %: P.05 Oct 02 03 04:59p Alex Abed 310- 322 -0064 p.6 Business Services Division /Purchasing CITY OF EL SEGUNDO - . Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000 -01 ` J. Richard Hogate, Purchasing Agent Phone: 3101322 -4670 - Fax: 603!343 -1915 115 Lunchroom Area a. Nightly Service (six nights per week) 1. Clean all tables and chairs 2. Clean coffee machine 3. Clean counters 4. Clean and mop floor 5. Clean microwave inside and out 6. - Clean out refrigerator (Fridays) 14. WEEKLY SERVICES 1. Machine scrub black marks from all tile floors as needed 1 -- 15. MONTHLY SERVICES All monthly work to be done during the week that includes the 1s' business day of the month and shall be ready for inspection on Monday of the following week. 1. Systematically clean and dust mini - blinds 2. Clean and dust all return vents 3. Perform high dusting 4. Vacuum upholstered furniture - vacuum underneath cushions 5. Clean sail spots from chairs 6. Clean, high -speed buff and wash restroorn tile floors 7. Systematically clean bookshelves \ 8, Clean inside of all windows �9. Carpet cleaning (as needed) - machine scrub, shampoo and extraction 10. Pressure wash front entrance stairs, sidewalk and entryway. 16. QUARTERLY SERVICES All quarterly work shall be done during the first two weeks of the quarter (January, April, July, and October) and shall be ready for inspection on the third week. 1, Clean exterior and interior of all glass surfaces on windows, doors and glass walls 2. Strip and wax (three coats) kitchen floors 17. BIANNUAL SERVICES 1. The contractor is required to provide manpower for a scheduled thorough cleaning of ceiling light fixtures, wall light fixtures, walls, pictures, blackboard, coves, ledges, beams, doors and doorways, windows and window frames, blinds, office furniture, upholstered furniture, moldings and floorings (carpets, tile, hardwood, linoleum or concrete) 043 is PPP -81-2004 12:21 310 7322 0064 957, P.05 Oct 02 03 05:00P Alex Abad 41u- deC -UuWt N.f Business Services Division /Purchasing CITY OF EL SEGUNDO — Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000 -01 J. Richard Hogate, Purchasing Agent Phone: 310/322 -4670 — Fax: 603/843 -1915 18. ANNUAL SERVICES 1. Clean upholstery of ail chairs 19. OTHER 1. Crew and foreman to check all work done and to make notes of problems shall use a Daily Log. Log is to be kept at the Administrative Secretary's desk. 2. Once a week, between 10:00 a.m. and 3:00 p.m., contractor supervisor is to thoroughly check Library and turn in a signed /approved Quality Control Check Sheet to the Library with findings. At this time concerns and reviews can be discussed with the Library Director and her /his designee. "4 1 19 t PPP, -07 -2004 12:01 310 322 0064 95% P.07 Oct 02 Ua u4:byP nlex noaa I+. ILL SCOPE OF SERVICES Business Services Division/Purchasing CITY OF EL SEGUNDO Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000 -01 J. Richard Hogate, Purchasing Agent Phone: 3101322 -4670 — Fax: 6031343 -1915 7. DAILY SERVECE 7.1 General Cleaning a. Dust, clean, and polish desks including accessories. b. Empty wastebaskets and replace plastic liners. c. Clean counters and dust chairs. d. Dust windowsills, low ledges, baseboards, venetian blinds, counters, office equipment, furniture, and book stacks. e. Vacuum all carpeted areas. f. Spot clean carpets as needed. g. Sweep all tiled floors. h. Dust Mop, using chemically treated unit, all floor and stairway surfaces. I. Scrape gum or other debris from all floor and stairway surfaces. j. Spot mop spills from all floor and stairway surfaces. k. Clean and sanitize drinking fountains. L. Clean and remove building graffiti. m. Clean all mirrors. 7.2 Elevator a. Turn CN elevator. b. Wet mop and sanitize floor. c. Clean elevator walls and control panel. d. Sweep and vacuum tracks. 7.3 Rcstrooms and Showers a. Clean restroom sinks fixtures and chrome fittings. b. Clean and refill all restroom dispensers. c. Spot wash restroom walls and dispensers. d. Sweep, wet mop, scrub, and sanitize floors. e. Sanitize toilets, toilet seats, and urinals. f. Empty and clean waste containers and replace plastic liners. g. Dust and sweep showers. h. Clean and remove graffiti. I. Clean all mirrors. J. Empty sanitary napkin containers and replace liners as needed. k. Place deodorizers in urinals. I. Keep urinals descaled. m. Sweep entryway to all outside restrooms. 045 -? PPP -07 -2004 '_2:21 310 722 0064 937: F.01 Hug ue ud ud:uyp niex noaa JLu-acc-uuvl N.c CLEANING SPECIFICATIONS EL SEGUNDO CITY HALL 1 SERVICE: IN COMMON AREAS A. Nightly service (live nights per week) 1. Vacuum carpeted areas 2. Remove spots on carpets as needed 3. Clean and dust all picture frames systematically 4. Clean glass on entry doors 5_ Empty all trash and rcplacc liners 11 MAIN FRONT LOBBY A. Nightly service ( five nights per week) 1. Clean and sanitiru public telephones I Sweep and damp mop tile Moors, bulTa. necessary 3. Clean ITont door glass inside and out 4. Vacuum lobby carpeting 5. Clean receptionist glass window%ldoor C. Clean, sanitize and polish drinking fountains 7. Empty trash and replace liners ITJ LUNCH ROOM AREAS A. Nightly Service ( five nights per week ) 1 _ Make sure tables and chairs arc clean 2. Load dish washer i f necessary 3. Sweep and mop floors 4. Empty trash and replace liners 046 P=-3-12-27004 Q =::Q4 �1E� k76�i 034 Business Services Division /Purchasing CITY OF EL SEGUNDO - Finance Department Janitorial Services for Recreation & Parks and Library, RFP No. # PA2000.01 J. Richard Hogate, Purchasing Agent Phone: 310/322 -4670 -Fax: 60 3184 3 -1 91 5 12. OTHER 1. Crew and foreman to check all work done and to make notes of problems shall use a Daily Log. Log is to be kept at the Administrative Secretary's desk. Once a week, between 10:00 a.m. and 3:00 p.m., contractor supervisor is to thoroughly check all Recreation & Parks locations and turn in a signed /approved Quality Control Check Sheet for each location with findings. At this time concerns and reviews can be discussed with the Recreation & Parks Director or his /her designee. 15 047 �1PP -07 -2004 12 01 310 322 0064 95% P.03 CLEANING SPECIFICATIONS AFIRE DEPARTMENT & POLICE DEPARTMENT 1 . Empty trash and mplscc liners 1 Sweep and mop lobby floors The service shall be provided Monday thru Friday The City shall be responsible to provide All cleaning. supplies and sanitary supplies for all three facilities. Total monthly cost: City Hall, Fire Dep. & Police Dep. S 2875.00 048 -�10 722 8064 036 ?. r74 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action to purchase replacement fire safety helmets from Allstar Fire Equipment Inc., for suppression and other front line personnel, on a sole source basis. Fiscal Impact: $10,100. RECOMMENDED COUNCIL ACTION: 1) Approve the purchase of sixty Phenix Tech manufacturer, Model 1500 -2000 GR, Fire Fighting Helmet on a sole source basis from Allstar Fire Equipment Inc., using funds designated for uniform purchase from the existing 2003 -2004 budget; 2) Pursuant to El Segundo Municipal Code Sec. 1 -7 -10, waive the bidding process based upon sole source vendor for specified helmets; 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Fire helmets have a recommended service life between 7 to12 years. The helmets currently in service are in excess of ten years old and' are showing signs of structural degeneration and possible failure during training or emergency operations, thus exposing suppression and other front line personnel to undue risk. The established industry service life, current condition of our helmets, and standard safety practices justify immediate replacement. Continued next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $16,500 Amount Requested: $10,100 Account Number: 001 - 400 - 3202 -4215 Project Phase: N/A Appropriation Required: _Yes X No ORIGINATED BY: DATE: LJ _ �4 4 -O u Norm Angelo, Fire Qfiief REVIEWED BY: DATE: i Mary S renn, City Manager �12' ' /'X 04 Flo BACKGROUND & DISCUSSION (continued): The Fire Department adopted National Fire Protection Association (NFPA) standards for its Fire safety clothing and equipment. In doing so, staff investigated a variety of helmets and manufacturers that met both the NFPA standards and desirable specifications as identified by the department safety committee. Staff located a preferred manufacturer and helmet that meets NFPA requirements. The Phenix Tech, Model 1500- 2000GR, First Due Fire Fighting Helmet incorporates a proprietary plastic compound and manufacturing process not available from other manufacturers. The design incorporates construction design and materials that outperform other helmet manufacturers. This particular helmet incorporated the features recommended by the Fire Department Safety Committee. Although there are other fire helmets available at comparable costs, our evaluation of the First Due helmet has identified its construction and design as superior to alternative options. Phenix Tech has only one exclusive authorized distributor in the Southern California area Allstar Fire Equipment Inc. Allstar Fire Equipment worked diligently with Phenix Tech and City staff to reduce the per unit cost to their bottom line margin — quote received for $10,067.25. Allstar and Phenix Tech have notified us that this special pricing can only be held through May 31, 2004 when a price increase is scheduled to take place. Staff is therefore requesting City Council approval to purchase the above mentioned Fire Safety helmets on a sole source basis. 050 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to accept in -kind cash contributions totaling $1,750 from Chevron Products Company ($1,000) and DirecTV ($750) donated to the El Segundo Fire Department in support of Super CPR (Cardio- Pulmonary Resuscitation) Saturday, to be held May 22, 2004, for supplies, equipment, and other resources. Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1) Accept donation and authorize the City Manager to transfer the monies into the CPR General Fund account; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Since 1996, the El Segundo Fire Department, in conjunction with the American Red Cross, has sponsored its annual Super CPR Saturday event. This event offers FREE Adult CPR training to the community at large and traditionally trains approximately 350 citizens in one day. Over the past seven years, the event has trained several thousand people from all over the South Bay in the necessary skills to perform CPR and perhaps save a life. This event cannot be conducted without the generous support and contributions from community groups and local business and industry. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $1,750.00 Amount Requested: None Account Number: 001 - 300 - 0000 -3850 Project Phase: Appropriation Required: _Yes X No ORIGINATED BY: DATE: REVIEWED BY: DATE: A �� Mary Strenn, City Manager y EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding joining the "Prime Vendor" program through Fisher Scientific (Safety) Corporation for the purchase of terrorism response equipment as authorized by the U.S. Department of Homeland Security, under the Urban Area Security Initiative (UASI) and the State Homeland Security Grant Programs (SHSGP). Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1) Waive the bidding requirements pursuant to El Segundo Municipal Code Sec 1 -7 -10 and authorize the City Manager to execute a contract with Fisher Scientific (Safety) Corporation in a form approved by the City Attorney, to join the "Prime Vendor" program; 2) Authorize staff to request a Department of Defense Account Activity Code (DODAC) Number for the purchase of terrorism response equipment related to Homeland Security Grants after Council has accepted and authorized such purchases; 3) Alternatively, discuss take other action related to this item. BACKGROUND & DISCUSSION: Due to the demands in purchasing all of the equipment (see following page) authorized under the US Department of Homeland Security Grant Programs, there is a critical need to streamline the purchase process to meet the strict purchasing deadlines assigned to the various grants. The United States Defense Logistics Agency and the Defense Supply Center of Philadelphia ( "DSCP ") are procurement agencies of the Department of Defense (DOD). This entity manages the purchases of over $30 million annually for public safety and military equipment supplies and services. The Prime Vendor program provides local governments with single source vendor purchases through the buying power of the U.S. General Services Administration (GSA) and Department Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: N/A Appropriation Required: _Yes _ No ORIGINATED: DATE: q� Vorman Angelo, Fi Chief REVIEWED BY: DATE: Mary enn, City Manager 4 -26, 0 UJ� BACKGROUND & DISCUSSION (continued): of Defense. Fisher Safety's Military Fire and Emergency Services Divisions were selected by the DCSP as the prime vendor responsible for serving the western region of the United States. Often the time between the award of the grant and the actual time of purchase can be very short. During that time the costs can go up, thereby reducing the original amount of equipment that was requested. The Prime Vendor program through Fisher Scientific (Safety) Corporation will allow the City of El Segundo to: 1. Make needed purchase within the short time frames 2. Maximize its purchase capability through no cost freight and delivery charges, 3. Become eligible for an exemption from local and state sales tax under the federal equipment procurement system. The Fire Department's Emergency Services Division is managing equipment purchases and inventory for the Police, Fire, and Public Works Departments. The end of 2004 will see the purchase of nearly 1000 items of terrorism response related equipment. Many other municipalities are purchasing the same equipment causing a backlog in orders. Byjoining the Prime Vendor program, the City of El Segundo will be able to streamline the purchase process through the use the Federal Government's procurement process and buying power to acquire its terrorism equipment in a timely fashion. Accountability under this program is achieved through the separate Council processes of grant acceptance and authorization to purchase. In addition, staff is required by the Department of Homeland Security Grants to only purchase items which are within the approved parameters of the awarded grant. Further, these grants require strong documentation of purchases, inventory and other related records. Through this process we have successfully completed several routine audits. 053 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action under the Council approval of the "Prime Vendor" program to authorize the purchase of terrorism response equipment as authorized by the U.S. Department of Homeland Security, under the Urban Area Security Initiative (UASI) and State Homeland Security Grant Programs (SHSGP). Fiscal Impact: $159,700 COUNCIL ACTION: 1) As an authorized participant of the Federal 'Prime Vendor program, waive the bidding requirements pursuant to El Segundo Municipal Code Sec 1 -7 -10; 2) Authorize the purchase of terrorism response equipment awarded by the Homeland Security grants for 2002, 2003 Part I and 2003 Part 11, in an amount not to exceed $160,250 for the equipment identified in the background section of this item; 3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 4, 2003, the City of El Segundo City Council approved the acceptance of $160,250 in grant funding through the State Homeland Security Grant Program (SHSGP) from budget years FY2001 through FY2003 Part I and Part II. The Prime Vendor program through Fisher Scientific (Safety) Corporation will allow the City of El Segundo to: maximize its purchase capability through no cost freight and delivery charges; become eligible for an exemption from local and state sales tax under the federal equipment procurement system; and enable the department to complete the purchases within the time constraints of the grants. Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Capital Budget: $160,250 Amount Requested: $159,700 Account Number: 001 -400- 3202 -8104 Project Phase: N/A Appropriation Required: _Yes X No ORIGINATED: DATE: 4/26104 Gam% //�-z �-oz{ Norman Anaelo. Fire Chief REVIEWED BY: DATE: Mary Stre City Manager 11 ryJ�s BACKGROUND & DISCUSSION (continued): The matrix below reflects the specific equipment for which we are requesting authorization to purchase under the "Prime Vendor" program - Equipment Authorized Under State Homeland Security Grants (By Year): 75 FIRE 225 FIRE 75 POLICE 30 FIRE 75 FIRE 30 FIRE 30 FIRE 10 FIRE 1 FIRE 1 FIRE 90 FIRE 30 FIRE 10 FIRE 140 POLICE 70 POLICE 140 POLICE 70 POLICE 140 POLICE 210 POLICE 9 FIRE /POLICE 6 FIRE 72 POLICE 70 POLICE 3 OES GRANT - SHSGP FY 2002 (Personal Escape Kit) PEK Belt $6,115.00 MARK I Atropine Auto Injectors (Nerve Agent Antidotes - NAAK) $9,820.00 Drae er Hooded Air Purifying Respirator APR - Esc a a Mask $28,425.00 Subtotal $44,360.00 GRANT - SHSGP FY 2003 PART 1 Liquid Splash Resistant Chemical Clothing, Encapsulated $6,530.00 Drae er Hooded Air Purifying Respirator APR - Escape Mask $9,745.00 Chemical Resistant Gloves $1,321.00 Chemical Resistant Boots, Steel, Fiberglass Toe or Shank $830.00 M256 Detection Kit for Chemical Agents NERVE, CX /CL, GB /GBX $2,710.00 Stand -Off Chemical Detector - (APD 2000 $9,740.00 Multi -Gas Meter $4,370.00 MARK I Atropine Auto Injectors (Nerve Agent Antidotes - NAAK) $3,988.00 Chem ical /Biolo ical Protective Undergarment $8,350.00 Chemical Resistant Tae $226.00 Chemical Resistant Booties $3,049.00 Splash Resistant Chemical Clothing $14,086.00 Chemical Resistant Gloves $2,293.00 Chemical Resistant Tae $1,537.00 Inner Gloves $2,293.00 MARK I Atropine Auto Injectors (Nerve Agent Antidotes - NAAK) $9,142.00 Alpha/Beta/Gamma Personal Radiation Detectors - Su erviso /Admin $3,888.00 Subtotal $84,098.00 GRANT - SHSGP FY 2003 PART II Liquid Splash Resistant Chemical Clothing, Encapsulated $5,234.00 Tight Fitting, Full Face Piece, Negative Pressure Air Purifying Respirator $15,697.41 (Personal Escape Kit) PEK Belt $5,720.00 EOC Computers CAD MIRROR $4,614.00 Subtotal $31,265.41 TOTAL $159,723.41 In the event, that Council chooses not to use the Federal "Prime Vendor" program, we request Council authorization to approve the piggyback purchase on a City of Alhambra bid (under Purchase Order 26970 and 27097) and waive the bidding process pursuant to El Segundo Municipal Code Sec. 1 -7 -10, to: purchase Nerve Agent Antidote Kits (NARK) through Meridian Medical Technologies in the amount not to exceed $22,950, and to purchase terrorism related personal protective equipment through Fisher Scientific (Safety) Corporation of California in the amount not to exceed $54,000. The purpose is to meet the pressing grant deadline for purchase of this equipment. 0 555 BACKGROUND & DISCUSSION (continued): Summary of the grant awarded specifications that will fund these purchases: 1. The Federal Department of Homeland Security, under the Office for Domestic Preparedness (ODP), administers the grant programs. 2. The total amount authorized for purchases is: $160,250 3. Matching Funds Cost -Share — n/a 4. Source of Matching Funds Cost Share: n/a 5. The grant does not provide up front funding. Municipalities encumber the approved funds and are reimbursed by the State of California in approximately 60 days. 6. Conditions required under this grant: a. Establish that an Equal Employment Opportunity Plan (EEOP) be in place prior to spending grant funding beyond $25,000.00 in any single year. b. All equipment purchased under the grant funding, if awarded, is required to be maintained and replaced under the city's capital equipment replacement standards. c. The City of El Segundo may impound 8.25% state sales tax for all purchases made out of state if the Federal "Primary Vendor" program is not utilized. 01 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance of $613,950 in grant funding from the U.S. Department of Homeland Security (DHS), Office of Domestic Preparedness (ODP), and Urban Area Security Initiative (UASI) grant program. Request for approval to purchase vehicle and equipment will be done at a future date. Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1) Accept a $613,950 grant allocation from the UASI FY2004 Grant Program; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Under the FY2004 UASI program, the City of Los Angeles was awarded $28.8 million dollars. The City of Los Angeles under the grant is designated as a "core" city, and a region was established that included 16 jurisdictions (including the City of El Segundo) sharing a contiguous border with the City of Los Angeles. An Approval Authority was established by the City of Los Angeles to approve all grant awards and expenditures. In addition, the UASI Working Group established subcommittees for each discipline to develop a spending plan and to establish terrorism project goals and objectives for the grant from January 2004 through March 2004. Each of the 16 cities had submitted items for purchase with competitive justifications and scoring. This process ultimately awarded the City of El Segundo a total of $613,933.00 for a variety of projects based on the city's threat and vulnerability assessments developed by the city's Emergency Services Coordinator. Continued on next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required ORIGINATED: Norm Angelo, Fire REVIEWED BY: $613,933.00 001 - 300 - 0000- 3735(Revenue) 001- 400 - 3255- 8104(Expenditure) N/A X Yes _ No DATE: 4/26104 DATE: Mary Str City Manager 2 057 BACKGROUND & DISCUSSION (continued): On April 16, 2004, the UASI Approval Authority approved the final budget document. The completed budget plan has been submitted to the State of California for approval. Once the budget plan is approved by the State of California, each city will be contacted with instructions to begin purchases as approved. The El Segundo Fire Department will then return to the Council at a later for approval to purchase the equipment under this grant: 1. El Segundo Fire, New Medium Urban Search and Rescue (USAR) Vehicle and Equipment. To significantly improve our local and mutual aid USAR response capabilities. Total award is $370,000. 2. El Segundo Police, Interoperability Communications Equipment and mobile UHF radios for 18 patrol vehicles. Total award is $119,485 3. El Segundo OES, Public Warning Systems — amber beacons to be placed along the Imperial, Sepulveda corridor and schools, EOC upgrades and equipment. Total award is $122,068 The United States Department of Homeland Security issues this grant. The grants are 100% federally funded. Each agency making purchases under the grant must spend the approved funds within the designated period and submit appropriate receipts for reimbursement. Typically, reimbursement occurs within 120 days of submission of documentation. The equipment purchased under the grant will improve regional interoperability capabilities, improve command and control, personnel accountability, and improve redundancy in response to major incidents. The USAR vehicle and equipment will greatly improve the ability of the city to respond to domestic terrorism and related mutual aid requests. The Public Warning systems will greatly improve the ability to alert the public to an emergency affecting the El Segundo -LAX corridor. The City of El Segundo agrees to maintain and replace this equipment as needed to ensure regional response capabilities. The Fire Department will incur annual service fees for satellite phone service, which will be addressed through the department budget. 0108 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding awarding of contract to TCTH Screenworks, Inc. for staff uniform shirts and Recreation and Parks Department program participant shirts. (Fiscal Impact $10,150) RECOMMENDED COUNCIL ACTION: Recommendation — (1) Award contract to TCTH Screenworks, Inc. lowest responsible bidder to provide all Staff and Award Apparel for the Recreation Division; (2) Authorize the City Manager to sign a 3 -year agreement approved as to form by the City Attorney; (3) Alternately discuss and take other action regarding this item. ND & DISCUSSION: The Risk Management/Purchasing Division sent out a Request for Proposal for Staff & Award Apparel to eight vendors for the Recreation Division. The City Clerk's office received and opened two proposals for the Recreation & Parks Department. One proposal was from Kustom Imprints at $11,416.40 and the other from TCTH Screenworks, Inc. at $9,343.60. Both vendors based their proposal on the same detailed bid sheet. TCTH Screenworks, Inc. offered the lowest fixed pricing for the next three years at a savings of $2,100 per year. TCTH Screenworks, Inc. has been the vendor for the Department for several years and they have provided excellent customer service. After this most recent proposal process, they have proven to be the leader in this area once again. The T -shirts will be provided for recreation programs and leagues, i.e.; Coed softball, youth basketball, teen basketball and summer adventure camp @ approximately 900 shirts; Staff uniform for all sections @ 527 shirts, sweatshirts, and lifeguard tank tops. All requirements, licensing and insurances are confirmed by the contract and will be provided by TCTH Screenworks, Inc. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $11,000 Amount Requested: $10,150 Account Number: 001 - 400 -5201 -5204 001 - 400 -5202 -5204 001 - 400 -5203 -5204 001 -400- 5204 -5204 001 -400- 5205 -5204 Project Phase: NA Appropriation Required: Yes X No Director, Recreation & Parks REVIEWED BY: Strenn, BYA d =1i �7/y 13 0 5�) EL SEGUNDO CITY COUNCIL MEETING DATE: May 04, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action awarding the annual 4`h of July fireworks show (2004) to Pyro - Spectaculars. (Fiscal Impact $18,000) RECOMMENDED COUNCIL ACTION: Recommendation -(1) Approve contract for Pyro - Spectaculars to provide fireworks show at this year's annual 4th of July celebration in Recreation Park. (2) Alternatively, discuss and take other action related to this item. The Recreation and Parks Department is seeking approval to retain the services of Pyro - Spectaculars as the vendor for the city's annual fireworks show for 2004 and accept their bid for program proposal "A ". Pyro- Spectacular has been the vendor for the past eleven years, and through last year's bidding process, was identified as the city best value. This year staff requested bids from two other vendors, per last years bid list. We received two bids, the first from Pyro - Spectaculars, the other from Fireworks and Stage FX America. Both proposals came in at the same price. However, the bid from Pyro - Spectacular's was much more inclusive offering a total of 6,899 shells /shots and effects, whereas Fireworks and Stage FX America only offered 2,200 shells /shots and effects. Thus, Pyro - Spectacular's proposal is for a much larger display and show for the price. In addition to the price, historically, Pyro - Spectacular has been an excellent vendor to the city putting on an exceptional show year after year. The department has also received numerous requests to keep Pyro - Spectaculars as our vendor for the fireworks show. If approved all requirements, licensing and insurances will be confirmed by contract, and provided by Pyro - Spectaculars. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: $20,000 Amount Requested: $18,000 Account Number: 108 -400- 5201 -6206 Project Phase: Na Appropriation Required: _Yes x No •- �. .11 _P DATE: /1y Mary St nn, City Manager 14 060 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding approval of a lease agreement between the City and The Aerospace Corporation to allow use of an undeveloped 13,325 square foot parcel at 201 N. Aviation Boulevard for parking purposes. Fiscal Impact - $8,795 annual revenue RECOMMENDED COUNCIL ACTION: 1. Discussion; 2. Authorize the City Manager to execute the lease agreement in a form approved by the City Attorney; and /or 3. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On October 21, 2003, the City Council adopted Resolution No. 4329 amending the 1241h Street Specific Plan allowing parking as an additional permitted use. Condition of approval #11 required The Aerospace Corporation to enter into a lease agreement with the City to allow use of a 13,325 square foot parcel at 201 N. Aviation Boulevard for a parking lot until such time as the City desired to develop a water well on the site. Such development is currently on hold pending additional evaluation as to the feasibility of developing a water well at this location. The subject City owned parcel is located just north of El Segundo Boulevard and immediately west of the Atchison, Topeka and Santa Fe Railroad line. It is surrounded on three sides by The Aerospace Corporation property with no direct access to a public street. Aerospace is in the process of transforming their undeveloped site into a parking lot with a capacity of 529 (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: 1. Resolution No. 4329 2. Draft Lease Agreement FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A (Lease will generate $8,795 in annual revenue) Account Number: N/A Project Phase: N/A Appropriation Required:_ Yes X No �1('(IGINAI tU BY: ' l \ir � �'7/ri DATE: ZG�� ,James M. Hansen, Directo of Community, Economic and Development Services REVIEWED BY: DATE: Mary Strenn, City Manager { 15 N:\SLane\SmffRepom smffrepomaerospace.4.22.04.dm STAFF REPORT: May 4, 2004 BACKGROUND & DISCUSSION: (cont.) Page 2 spaces. The City parcel will provide an additional 45 spaces. The lot will be used by both Aerospace and the Los Angeles Air Force Base during construction of the recently approved base modernization project. Aerospace is responsible for all of site improvements to the City parcel such as grading, paving, drainage, etc. The initial term is for 10 years from the date of the approval until the same date in 2014, unless terminated earlier as provided in the lease. Subject to the requirements in the lease, the term will automatically be renewed 2 times for 10 additional years for a total of 30 years. The lease will result in an annual payment of $8,795 to the City. The value is 50% lower that the most recent comparable City owned property lease for parking on South Douglas Street. Factors affecting the value include: no direct access to a public street; Aerospace will spend in excess of $85,000 improving the site including (of which an undetermined portion will benefit the City's planned water well facility); and, Aerospace is a nonprofit corporation. NASlane\ShH Repom\sMffreport a space.4.22.04.doc RESOLUTION NO. ,_;Ug A RESOLUTION APPROVING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACTS FOR ENVIRONMENTAL ASSESSMENT NO. 617, SUBMITTED BY THE AEROSPACE CORPORATION, TO AMEND A GENERAL PLAN DESIGNATION FOR 401 NORTH AVIATION BOULEVARD AND AMEND THE 1247" STREET SPECIFIC PLAN ZONING TO ALLOW PARKING AS AN ADDITIONAL PERMITTED USE. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The Council finds and declares that: A. On May 28, 2003, The Aerospace Corporation filed an application for an Environmental Assessment to amend the General Plan designation and 124a' Street Specific Plan zoning for property located at 401 North Aviation Boulevard to allow parking as an additional permitted use; B. The Aerospace Corporation application was reviewed by the City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. An Initial Study was prepared pursuant to the requirements of CEQA. The Initial Study demonstrated that the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration ( "ND ") was prepared and circulated for public review and comment between September 18 and October 8, 2003; and, E. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before the Planning Commission for October 9, 2003; Page 1 of 00d 14,2W3 0 bs F. On October 9, 2003 the Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Commission by representatives of the Aerospace Corporation, and recommended approval as stated in Resolution No. 2554; G. On October 21, 2003 the Council held a public hearing and considered the information provided by City staff, public testimony and The Aerospace Corporation. This Resolution and its findings, are made based upon the evidence presented to the Council at its October 21, 2003 hearing including, without limitation, the staff report submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Commission finds that the following facts exist: A. The real property affected by this resolution is located at 401 North Aviation Boulevard and consists of two lots that together form a 3.93 acre (171,191 sq.ft.) rectangular area; B. The subject site has vehicular access from 124th Street and emergency access from El Segundo Boulevard; C. The subject site is currently vacant; D. The applicant proposes construction a maximum of 491 parking spaces on the site; SECTION 3: Environmental Assessment. The City of El Segundo prepared an Initial Study. Based upon the analysis and conclusions set forth in that Study, the project would not cause any significant environmental impacts. Accordingly, a Negative Declaration may be issued for this project. SECTION 4: General Plan and Zoning. The proposed project requests to amend the City's General Plan Land Use designation and the zoning regulations (12e Street Specific Plan) in the ESMC as follows: A. The subject site subject to the 124"' Street Specific Plan (124th SP) General Plan Land Use area. The 124`h Street Specific Plan was created in 1999 allowing only self- storage and accessory uses to be constructed.; Page 2 of 4 O .W 14. mm 0164 B. The subject site is located in the 124"' Street Speck Plan (124th SP) Zone; C. The proposed amendment to the General Plan includes in substance the modifications to the 124u' Street Specific Plan which allow parking as an additional use within the 124th Street Specific Plan General Plan designation. The General plan amendment has been processed consistent with the regulations of Government Code §§ 65000, of seq. The modification is consistent with the plan for and uses within the surrounding area; D. The proposed amendment to the Specific Plan includes in substance the modifications to the 124th Street Specific Plan which allow parking as an additional use permitted within the 124th Street Specific Plan. The modification is consistent with the General Plan designations for and uses within the surrounding area. SECTION 5: Notice of Determination. The City manager, or designee, is directed to file a Notice of Determination in accordance with Pub. Res. Code §§ 21152, 21157(f); 14 CCR § 15094; and any other applicable law. SECTION 6: Approval. A. The City Council does amend the land use designations ('commercial designations ") subsection of the Land Use Element of the General Plan to add parking facilities as a permitted use in the 124th Street Specific Plan. The corresponding changes as set forth in attached Exhibit "A" are incorporated into this resolution by reference. B. Subject to the conditions listed on the attached Exhibit "B," which are incorporated into this Resolution by reference, the City Council approves a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617, General Plan Amendment 03 -2 and Specific Plan Amendment 03 -2. SECTION 6: This Resolution will remain effective until superseded by a subsequent resolution. SECTION 7: The City Clerk is directed to mail a copy of this Resolution to The Aerospace Corporation, and to any other person requesting a copy. Page 3 of 4 aoe K 3 065 SECTION 8: This Resolution is the City Council's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 21st day of O ber, 2003. A4/ Mike Gordon, Mayor APPROVED By: _ s4r Mark[). Hensley, City ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF EL SEGUNDO SS I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 4329 was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of October, 2003, and the same was so passed and adopted by the following vote: AYES: Gordon, Jacobs, McDowell, Wernick NOES: None ABSENT: Gaines ABSTAIN: None &%.,I UYLv n,m, 6J Cindy Mortesen, City Clerk Page 4 of 4 000b u. M3 066 3. Land Use Element Page 1 of 1 1 CITY COUNCIL RESOLUTION NO. 4329 EXHIBIT "A" discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6/17/97). Urban Mixed-Use South Permits a mixture of office, research and development, retail, and hotel uses. Light industrial uses conducted within a fully enclosed building and adult- oriented businesses shall be permitted if approved with a discretionary application. The maximum floor area ratio (FAR) is limited to 1.3. (Ord. 1272, GPA 97 -1, 6/17/97) Parking Permits areas for parking automobiles, motorcycles, and bicycles in surface or structured parking. Specific properties have been designated as parking to insure that adequate long- term parking space will be available. 124th Street Specific Plan Permits warehousing, aad mini - storage uses (with an appurtenant custodial convenience unit), and parking uses. Also permits a Water Facility. The maximum FAR is 0.47:1 (with the Water Facility) and 0.54:1 (without the Water Facility). (Ord. 1309, GPA 99 -1, 8/17199) Aviation Specific Plan Permits warehouse A mini - storage and storage uses with limited ancillary and support uses. The maximum floor area ratio (FAR) is limited to 0.22. (Ord. 1314, GPA 97 -4, 12/7/99) Downtown Specific Plan Permits community serving retail and service uses, and offices in a pedestrian- oriented environment. Also includes the Civic Center. (Ord. 1319, GPA 99 -2, 8/1/00) Corporate Campus Specific Plan Permits a mix of office, commercial, retail, and related recreational uses. The maximum overall FAR in the specific plan is 0.99. Industrial Designations Light Industrial Permits light manufacturing, warehousing, research and development, and office. Light manufacturing is defined as the assembly, packaging, fabrication, and processing of materials into finished products, rather than the conversion orextraction of raw materials. The light industrial activity shall be conducted T H E C I T Y O F EL S E G U N D O M G E N E R A L P L A N 3 -B J 067 CITY COUNCIL RESOLUTION NO. gala Exhibit B CONDITIONS OF APPROVAL In addition to all applicable provisions of the El Segundo Municipal Code ( "ESMC "), The Aerospace Corporation agrees that it will comply with the following provisions as conditions for the City of El Segundo's approval of a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2 ( "Project Conditions "). Zoning Conditions A Landscaping and Irrigation Plan will be submitted by the applicant to the Director of Community, Economic and Development Services, before issuance of any construction related permit. Any new landscaped areas will be provided with a permanent automatic watering or irrigation system and will be permanently maintained in a neat and clean manner. The applicant will incorporate provisions for the use of reclaimed water in the Landscaping and Irrigation Plan. The Plan will be reviewed and approved by the Director of Community, Economic and Development Services, and installed per the City approved plans by the applicant before the City issues a Certificate of Occupancy. 2. The applicant will paint (or colorize) light standards and similar devices, to coordinate with buildings and similar facilities in the surrounding area. All finishes will be non- reflective. Building Safety Conditions 3. Before the City issues any permit for construction, the applicant will submit a Geotechnical Report to the Department of Community, Economic and Development Services for review and approval. 4. Before the City issues any permit for construction, the applicant will submit a Grading Plan to the Department of Community, Economic and Development Services for review and approval. 5. All construction will comply with the 2001 California Building Code. -1- October 14, 2003 068 Design Conditions 6. Before the City issues any construction related permits, the plans will be in strict compliance with all Site Development Standards and requirements of the ESMC and will indicate that the addition is in substantial conformance with plans approved and on file with the Department of Community, Economic and Development Services. Any subsequent modification to the project as approved will be referred to the Director of Community, Economic and Development Services for a determination regarding the need for Planning Commission review of the proposed modification. 7. Before completing a final inspection for the parking facility, security fencing will be installed on the north, east, and south perimeters of the site. Gates must be installed for temporary and /or emergency access on El Segundo Boulevard and 124"' Street. Fencing material will be approved by the Police Department and Department of Community, Economic and Development Services. 8. Before the City issues any construction related permits, the applicant will provide a photometric study confirm compliance with the security stand; minimum of one foot candle on the ground surface during hours of darkness. Lighting devices will be enclosed and protected by weather and vandal resistant covers. 9. The City water treatment plant will require ingress- egress easements through the property and 124'" Street to Aviation Boulevard. 10. The City water treatment plant will require a 20 foot wide utilities easement to El Segundo Boulevard for sewer / water / storm drain services to he plant from El Segundo Boulevard. 11. Applicant will enter into a lease agreement for the temporary parking use of the water treatment plant parcel. The agreement to be drafted for approval by the City Attorney. Fire Department Conditions 12. Before beginning construction, the applicant will obtain a Fire Lane Permit. 13. Before beginning construction, the applicant will obtain a Fire Main Permit. -2- October 14, 2003 069 14. Before the City issues a building permit, the applicant will submit a Fire /Life Safety Plan to the Fire Chief, for review and approval. 15. Before the City issues any construction related permits, the applicant will verify fire hydrants from Los Angeles Air Force Base, and must provide Knox Box access equipment (padlock or key switch) at access gates on El Segundo Boulevard and 124"' Street. Miscellaneous Conditions 16. The Aerospace Corporation must acknowledge receipt and acceptance of the Project Conditions by executing the acknowledgement below. 17. The Aerospace Corporation agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of Environmental Assessment No. 617, General Plan Amendment 03 -2, and Specific Plan Amendment 03 -2, The Aerospace Corporation agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of El Segundo's elected officials, appointed officials, officers, and employees. By signing this document, The Aerospace Corporation certifies that it has read, understood, and agrees to the Project Conditions listed in this document. The Aerospace -3- October 14, 2003 070 LEASE BETWEEN THE CITY OF EL SEGUNDO AND THE AEROSPACE CORPORATION THIS LEASE ( "Agreement ") is made and executed this day of January 2004, between CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY "), and THE AEROSPACE CORPORATION, a California nonprofit corporation ( "TENANT "). 1. RECITALS. This Agreement is made with reference to the following facts and objectives: A. CITY owns real property as more particularly identified in attached Exhibit "A" which is incorporated by reference ( "Property "). B. On , 2003, CITY adopted Resolution No. 2554 ( "Resolution ") approving: (i) a Negative Declaration of Environmental Impacts for Environmental Assessment No. 617 submitted by TENANT; and (ii) an amendment to the General Plan designation and the 124th Street Specific Plan zoning for TENANT's property located at 401 North Aviation Boulevard ( "Tenant's Property ") to allow parking as an additional permitted use. C. Condition of Approval #11 to the Resolution requires TENANT to enter into a lease with CITY to allow use of the Property for parking purposes. D. CITY agrees to lease the Property to TENANT and TENANT seeks to use the Property upon the terms and conditions stated herein. 2. LEASE; DESCRIPTION OF PROPERTY. CITY leases the Property to TENANT on the terms and conditions set forth below. 3. POSSESSORY INTEREST TAXES. TENANT is informed by CITY pursuant to Cal. Rev. & Tax. Code § 107.6 that its property interest in the Property may be subject to property taxation if created and that TENANT may be subject to the payment of property taxes levied on its interest. TENANT may not deduct such amount from payments of Rent (as defined below) to CITY. 4. LIMITATIONS ON USE. A. It is expressly agreed that the Property is leased to TENANT solely and exclusively for the purposes of parking and any ancillary use. Any additional use is subject to CITY's prior approval. B. TENANT accepts the Property "as is"; CITY does not have any obligation to repair, improve, or otherwise incur any expense with regard to improving the Property unless otherwise provided in this Agreement. 1 of 994-" 071 C. Except as otherwise provided by this Agreement, TENANT, at its own cost, is responsible for upgrading and maintaining the Property. Title to all such improvements at the Property will vest in CITY and must remain on the Property when this Agreement terminates. 5. HAZARDOUS WASTE. CITY has not, nor, to CITY's knowledge, has any third party used, generated, stored, or disposed of, or permitted the use, generation, storage, or disposal of, any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. TENANT agrees that it will not use, generate, store, or dispose of any hazardous material (as defined below) on, under, or within the Property in violation of any law or regulation. TENANT agrees to defend and indemnify CITY, as provided in this Agreement, against any and all losses, liabilities, claims, and/or costs arising from any breach by TENANT of any warranty or agreement contained in this section. As used in this section, "hazardous material" means any substance, chemical or waste that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation (including petroleum and asbestos). 6. TERM. The initial term of this Agreement will be for ten (10) years, from the date of this Agreement ( "Commencement Date ") until the same date in 2014, unless terminated earlier as provided by this Agreement. 7. OPTION. Subject to the termination requirements below, this Agreement will be automatically renewed two (2) times for ten (10) additional years each, for a total of thirty (30) years. 8. RENT. Rent will be paid by TENANT to CITY beginning on the Commencement Date in the monthly amount of S ( "Rent "), payable on or before the first day of each month. 9. SECURITY DEPOSIT. CITY will not require TENANT to submit a security deposit for the Property. 10. IMPROVEMENTS. TENANT may make improvements to the Property as needed and at its own cost, but with CITY's prior approval. 11. SIGNS. TENANT may, at its option, affix signs to the Property in accordance with all applicable laws. 12. UTILITIES. A. Except as provided by this Agreement, TENANT will be responsible directly to the serving entities for all utilities required for TENANT's use of the Property. "Utilities" means electricity, gas, telephone services, trash, and water. 2 of 9-9 0740 B. TENANT agrees to order, obtain, and pay for all utilities and service and installation charges in connection with the development and operation of the Property. 13. HOLDOVER. If TENANT holds possession of the Property after the term of this Agreement expires, with CITY's written consent, TENANT will become a tenant from month -to -month at a rental rate equal to 150% of the Rent. Such tenancy will be subject to all of the terms and conditions of this Agreement. 14. ASSIGNMENT AND SUBLETTING. This Agreement may not be assigned, transferred, or sublet by TENANT, court order, or through any other means without CITY's prior written consent. Any transfer without the CITY's prior written consent will be null and void. Notwithstanding anything to the contrary contained in this Agreement, TENANT may assign TENANT's interest in this Agreement or sublet any part of the Property to the United States Department of the Air Force without the consent of CITY subject to all terms and conditions of this Agreement. 15. ENTRY BY CITY. CITY's representatives may enter upon the Property at all reasonable times, with TENANT's prior consent, provided that such right will not be exercised in such a manner as to unreasonably interfere with any business conducted by TENANT on the Property, unless otherwise mutually agreed upon. CITY may also make necessary repairs and, in an emergency, take any action needed to protect persons or property. 16. CITY'S LIMITED WARRANTY. CITY warrants that it is under no disability, restriction or prohibition, whether contractual or otherwise, with respect to its right to execute this Agreement and perform its terms and conditions and has the legal right, power and authority to grant all of the rights granted herein. 17. TERMINATION A. CITY may terminate this Agreement at any time with or without cause in writing at least thirty (30) days before the effective termination date. B. TENANT may terminate this Agreement at any time with or without cause in writing at least thirty (30) days before the effective termination date. C. By executing this Agreement, TENANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. D. Upon termination, TENANT will remove all personal property from the Property within thirty (30) days of the effective termination date. The Property will be left in a clean and orderly fashion. 18. CONDEMNATION. If all or part of the Property is acquired by eminent domain or purchase in lieu thereof, TENANT acknowledges that it will have no claim to any 3 of 951- 0173 compensation awarded for the taking of the Property or any portion thereof or for loss of or damage to TENANT's improvements. 19. RELOCATION BENEFITS. TENANT hereby acknowledges that it has been informed that CITY is a public entity and that the Property has previously been acquired by CITY for a public purpose. TENANT further acknowledges that any rights acquired under this Agreement arose after the date of acquisition of the Property and that said rights are subject to termination when the Property is needed by CITY pursuant to the terms of Section 15 above. TENANT hereby acknowledges that at the time of said termination of this Agreement by CITY, it will not be a "displaced person" entitled to any of the relocation assistance or benefits offered to displaced persons under State or Federal law. 20. NO PUBLIC PROJECT. All rights given to TENANT pursuant to this Agreement are for TENANT's use of the public property identified herein. Any trespass, use, or other utilization of private property by TENANT is done at its own risk; TENANT is not an agent of CITY and this Agreement is not intended, nor should it be construed, to constitute a public project. A. TENANT indemnifies and holds CITY harmless from and against any claims, actions, damages, costs (including, without limitation, reasonable attorney's fees), injuries, or liabilities (collectively, "Claims ") arising out of the negligent or willful acts or omissions of TENANT on the Property, except for CITY's sole active negligence. Should CITY be named in any suit, or should any claim be against it, by suit or otherwise, whether the same be groundless or not, arising out of said Claims, TENANT will defend CITY (at CITY's request and with counsel satisfactory to CITY). B. For purposes of this section "CITY" includes CITY's elected and appointed officials, employees, agents, representatives, and volunteers. C. TENANT expressly agrees that if any provision of this hold harmless and indemnification provision is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by TENANT, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by TENANT pursuant to this Agreement, including but not limited to the provisions concerning indemnification. 4 of 9 07 4 22. INSURANCE. TENANT will procure and maintain insurance of the type, for the period, with the coverages and limits, and in accordance with the terms, conditions, and requirements that follow: A. TENANT will carry and maintain Commercial General Liability, Broad Form General Liability and Business Automobile Liability insurance that meet or exceed the requirements of the most current State of California approved ISO forms, in connection with TENANT's performance in the amount of not less than $2,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage for each policy coverage. B. Commercial General Liability, Broad Form General Liability and Business Automobile Liability policies required in this Agreement will be endorsed to name CITY, its officials, volunteers, and employees as "additional insureds" under said insurance coverage, to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto, and to state that the policy(ies) will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. TENANT will furnish to CITY a certificate of insurance, in the standard form required by CITY, duly authenticated, evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a 2000 A.M. Best Company Rating of "A:VII." 23. COMPLIANCE WITH LAW. TENANT will, at its sole cost and expense, comply with all of the requirements of all federal, state, and local authorities now in force, or which may hereafter be in force, pertaining to the Property and will faithfully observe in the use of the Property all applicable laws. 24. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this Agreement will not constitute a waiver of any further breach of the same or other term of this Agreement. 25. QUIET ENJOYMENT. CITY warrants and agrees that TENANT, upon paying the Rent and performing the covenants herein provided, will peaceably and quietly have and enjoy the Property. 26. CONDITION OF PROPERTY UPON TERMINATION. Upon termination of this Agreement for any reason, TENANT will vacate the Property and deliver it to CITY in good order and condition, damage by the elements, earthquake, and ordinary wear and tear excepted. 5 of 9-9-1- 075 27. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all or substantially all of the assets of TENANT, or a general assignment by TENANT for the benefit of creditors, or any action taken or offered by TENANT under any insolvency or bankruptcy action, will constitute a breach of this Agreement by TENANT, and in such event this Agreement will automatically cease and terminate. 28. NOTICES. Except as otherwise expressly provided by law, all notices or other communications required or permitted by this Agreement or by law to be served on or given to either party to this Agreement by the other party will be in writing and will be deemed served when personally delivered to the party to whom they are directed, or in lieu of the personal service, upon deposit in the United States Mail, certified or registered mail, return receipt requested, postage prepaid, addressed to: TENANT at: The Aerospace Corporation 2350 East El Segundo Boulevard El Segundo, CA 90245 -4691 Attention: Gordon J. Louttit, Esq. Facsimile: (310) 336 -1303 CITY at: City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Facsimile: (310) _ _ Either party may change its address for the purpose of this Section by giving written notice of the change to the other party. 29. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements ancillary to this Agreement and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 30. GOVERNING LAW. This Agreement has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this Agreement will be in Los Angeles County. 31. PARTIAL INVALIDITY. Should any provision of this Agreement be held by a court of competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this Agreement will remain in effect, unimpaired by the holding. 32. INTEGRATION. This instrument and its attachments constitute the sole agreement between CITY and TENANT respecting the Property and correctly sets forth the obligations of CITY and TENANT. Any Agreement or representations respecting the 6of9 -9- 0176 Property and its leasing by CITY to TENANT not expressly set forth in this instrument are void. There is one (1) attachment to this Agreement. Condition of Approval 911 tc the Resolution has been satisfied by the execution of this Agreement. 33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party. 34. AUTHORITY/MODIFICATION. The parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's city manager, or designee, may execute any such amendment on behalf of CITY. 35. COUNTERPARTS. This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. 36. MISCELLANEOUS. This Agreement will bind and inure to the benefit of the parties hereto, their heirs and assigns. 37. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, earthquake, explosion, war, acts of terrorism, embargo, civil unrest, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then it will immediately terminate without obligation of either party to the other. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. City of El Segundo, a municipal corporation Mary Strenn, City Manager The Aerospace Corporation, a California nonprofit corporation [name and title] 7 of 99= 0 17 r' ATTEST: Cindy Mortesen, City Clerk [name and title] APPROVED AS TO FORM: Mark D. Hensley, City Attorney to Karl H. Berger, Assistant City Attorney :. .. 'U'? 8 Exhibit "A" Property 9 of 9 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance and appropriation of funds from Chevron - Texaco Corporation related to a national agreement with the Environmental Protection Agency ( "EPA "). The Fire Department is requesting: $60,000 forthe "breathing air' compressor be added to the existing Air Filling Station Equipment Replacement Fund; authorization to piggyback on Los Angeles City's current contract# 58124 to purchase two (2) Medtronic Physio - Control Biphasic Lifepak 12 (12 lead) Paramedic Defibrillator /Monitors ($31,000); authorization to appropriate $9,000 for the purchase of four (4) Medtronic Physio- Control Automatic External Defibrillators ( "AEDs ") and associated equipment. Fiscal Impact: Appropriation of $100,000 RECOMMENDED COUNCIL ACTION: 1) Accept the $100,000 from the Chevron/Texaco Corporation for the EPA designated purposes; 2) Approve the piggyback purchase on the current Los Angeles City Contract # 58124 and waive the bidding process pursuant to El Segundo Municipal Code Sec. 1 -7 -10, to purchase two Medtronic Physio - Control 12 lead Lifepak 12 paramedic defibrillator /monitors; 3) Authorize the purchase of four (4) Medtronic Physio - Control Semi - automatic Lifepak CR Plus AEDs; 5) Appropriate $60,000 to be added to existing funds in the Air Filling Station Equipment Replacement account for a "breathing air" compressor; 6) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: As a result of the ongoing national discussions the EPA has been conducting nationally with all oil and refinery corporations, Chevron /Texaco has allocated $100,000 to be applied to fire Continued next page ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: 0 Amount Requested: $100,000 Account Number: 001 - 300 - 0000 -3909 ($100,000 Miscellaneous Revenue account) 001 - 400 - 3203 -8104 ($40,000 Expenditure account for: $31,000 for two paramedic defibrillators /monitors, and $9,000 for four AEDs) 601 - 400 - 3202 -8105 ($60,000 Replacement Account: Air Filling Station, Unit # 3320 for a "breathing air" compressor) Project Phase: N/A Appropriation Required: X Yes —No ORIGINATED BY: Norm, Fire DATE: Zh-2�_d� /�� y V Mary rCity Manager .r BACKGROUND & DISCUSSION (continued): department equipment, which will result in improved capabilities to serve the people and community of El Segundo. The funds were specifically designated by EPA in the settlement for defibrillators and a "breathing air" compressor for the Technical Rescue Vehicle. The appropriation of funds agreed to by EPA and the Chevron Texaco Corporation were designated in the following manner: approximately $40,000 forthe purchase of two paramedic defibrillator /monitors and four AEDs, and $60,000 for an Air Compressor to be placed in the Equipment Replacement Account. This information was confirmed via a letter to Rod Spackman, Chevron's Manager of Public and Government Affairs on April 12, 2004. Currently all of our defibrillator units are Medtronic Physio - control units. This standardization enables us to provide for continuity and quality of patient care through ease of transition between defibrillation units at an emergency. These units will contribute to more effective and efficient emergency response, training and equipment maintenance. These units are recognized by Los Angeles County as an accepted standard. The Paramedic defibrillator /monitors will come with non - invasive pacing; 12 lead ECG /EKG analysis capabilities; a built -in pulse oximeter (SP02) for monitoring a patient's oxygen intake; CO2 monitoring capability to monitor for continuity of intubations during transport; and a large well lighted screen for improved paramedic monitoring of cardiac rhythms in the field. The AED units that will be purchased will be very user friendly, have pads compatible with the existing firefighter and paramedic defibrillator units, and will be semiautomatic to guard against a shock being given while other rescuers are in contact with the patient. Fire Department paramedics have been consulted regarding both types of unit that are being requested. The paramedics consulted feel that these units will enhance patient survival and continuity of patient care. 081 EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Council Reports - Jim Boulgarides AGENDA DESCRIPTION: Consideration and possible action on clarification of paramedic response and trauma care availability for the City of El Segundo. RECOMMENDED COUNCIL ACTION: (1) Receive and file; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: I have received numerous calls from our senior citizens expressing concern over an April 9th letter received from representatives of the El Segundo Firefighters' Association. The callers were concerned that the election could have an impact on paramedic service. Particularly, the letter implied that there was a possibility that our paramedics would not be available to them. I am asking that Fire Chief, Norm Angelo, explain our paramedic response. ATTACHED SUPPORTING DOCUMENTS: Letter FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED` ^ DATE: April RMEWED BY:. DATE: April 27, 2004 Mary Str City Manager Y 17 El Segundo Firefighters' Association Kevin Rehm, President April 9, 2004 Please join your El Segundo firefighters and paramedics in support of Eric Busch, Sandra Jacobs and Bill Fisher for the El Segundo City Council. Eric Busch, Sandra Jacobs and Bill Fisher are the only three candidates who have demonstrated the leadership, determination and foresight to address the pressing emergency care issues that face our community. To that end, a serious new challenge recently emerged: Daniel Freeman Marina Hospital is now in danger of closing, which places our entire trauma care hospital system in jeopardy. Loosing a vital piece of our healthcare system would have a devastating impact on the citizens of El Segundo. The closure of even one hospital will overload other emergency care facilities causing the delays we are now experiencing to be even longer. That equates to the possibility of our paramedics not being available when you need them. As El Segando's firefighters and paramedics, we cannot stand by and let this happen. January 29th 2004: Tenet announced plans to sell or close more than 27 hospitals in the United States, 19 in the Southern California region, Is in Los Angeles County! There are no guarantees that all of these hospitals will sell and(or stay open. Daniel Freeman Marina Hospital and its Emergency Room are on the list. For more info: ht_pt J/wwwsomh.ora That is one of the many reasons why we have come forward and chosen to endorse Eric Busch, Sandra Jacobs and Bill Fisher. Eric, Sandra and Bill have the natural leadership skills and determination to work hard and stop the closure of these hospitals. But more importantly, they have a plan of action to do so: 1) Work with all levels ofgoverment to vigorously fight the closure of Daniel Freeman Marina Hospital. 2) Increase your paramedic services and the availability of paramedics when you need them the most. 3) Implement this system at no additional costs for taxpayers. Eric Busch, Sandra Jacobs and Bill Fisher clearly understand what needs to EMERGENCY CARE NEWS UPDATE "... iT)here will be six million more rewdesas in Los Angeles by the year 2025, a dramatic increase that will require 66% more acute care beds beyond what now exist in Los Angeles." somce: Soluclem Studies 2002 happen in the future to keep you safe. That is why everyint gle member of the EI Segundo FireSg f s and Paramedics' Association endorses Eric Basch, Sandra Jacobs and Bill Fisher for City Council. We respectfully ask you to join us — the future of El Segundo's emergency care depends on it. Sincerely, lJx Kevin Rehm, President 4 eBJ mbee ¢e em Breck Slover, V Vice President il$0 WJ EL SEGUNDO CITY COUNCIL MEETING DATE: May 4, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Pro Tern Gaines AGENDA DESCRIPTION: Consideration and possible action regarding a resolution implementing a temporary hiring freeze for all non - public safety employees to be effective until the mid -year budget review. RECOMMENDED COUNCIL ACTION: 1) Approve the attached resolution; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In light of significant revenue sources to the City that are not performing according to the estimates made during the preparation of the FY 2003/2004 City Budget, I am requesting a temporary hiring freeze for all non - public safety positions to be effective until the mid -year budget review that is schedule to occur in May. If approved, I recommend that the Council give further direction to the City Manager regarding this issue at the time of the mid -year budget review. ATTACHED SUPPORTING DOCUMENTS: Resolution implementing a temporary hiring freeze on all non - public safety positions. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No G. Gaines, Mavor Pro Tem DATE: Y/11/64 i� 18 RESOLUTION NO. A RESOLUTION IMPLEMENTING A TEMPORARY CITYWIDE HIRING FREEZE FOR NON - PUBLIC SAFETY EMPLOYEES The City Council resolves as follows: Section 1: The City Council finds and declares as follows: A. During the past several months, the City's administrative staff and the members of the City Council have been monitoring closely the current revenue situation in the City; B. The review of the current revenue situation indicates that several important sources of General Fund revenues have not performed as projected by staff when the FY 2003/2004 budget was completed; C. In preparation for the mid -year budget review to be undertaken by staff and City Council in May 2004, it is prudent to limit expenditures for all non - essential services until the City Council is able to develop an accurate assessment of the City's current budget position; D. A temporary hiring freeze on all non - public safety positions would enable the City to exercise appropriate budget restraints while not creating impediments to services protecting the health, safety and welfare of the residential and business communities; E. It would be prudent to implement this hiring freeze immediately and leave it in effect until the City Council has had an opportunity to consider the impacts at the mid -year budget review. Section 2: The City Council will assess the current revenue situation and determine a rational course of action regarding the hiring of employees after having had the opportunity to consider fully the impact of the revenue situation during the mid -year budget review. Section 3: The City of El Segundo will implement a hiring freeze on all non- public safety employees effective immediately and in effect until the mid -year budget review, at which time the City Council will give further direction to the City Manager regarding the staffing of non - public safety positions in the City. Section 4: The City Clerk will certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolutions of the City; q5 and shall make a record of proceedings of the City Council in the minutes of the meeting at which same is passed and adopted. Section 5: This Resolution will take effect immediately upon adoption. Kelly McDowell, Mayor APPROVED-A8 TA FORM: Mark ¢,,Hen §ley✓, ty Attorney Karl H. Berger, - Assi$tant City Attorney 08(" EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT DESCRIPTION: MEETING DATE: May 4, 2004 AGENDA HEADING: Consideration and possible action regarding the assignment of Council Members to various intergovernmental agencies, other local agencies and subcommittees. RECOMMENDED COUNCIL ACTION: (1) Approve and implement assignments; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: After the seating of every newly elected Council, the Council considers appointments to serve on the various intergovernmental agencies, other local agencies and subcommittees. ATTACHED SUPPORTING DOCUMENTS: A table listing current Council appointments to intergovernmental agencies, local agencies and subcommittees. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required Yes No ORIGINATED: DATE: 04/27/04 Kelly McDowell REVIEWED BY: DATE: Mary Strenn, 'City y /�1'02X 19 r PROPOSED COUNCIL COMMITTEE ASSIGNMENTS May 4, 2004 -April 11, 2006 ti `I ijtt} [•i' ij t`i it:� t { m • i t i f iiit fit ! iII t� f�, lt It 0i 1is {, ,ki Aviation Safety & Noise Abatement Committee (Liaison) Carl Jacobson John Gaines City Selection Committee Kelly McDowell Proxy as Needed Hyperion Citizens Forum Jim Boulgarides N/A Carl Jacobson Independent Cities Association (ICA) Kelly McDowell, N/A II, V.P. Independent Cities Risk Management Authority (ICRMA) Kelly McDowell, N/A — (staff President positions) LAAFB Regional Alliance John Gaines Kelly McDowell LAX Airport Area Advisory Committee (3) Carl Jacobson; Jim Boulgarides; and Citizen osition LAX Master Plan Advisory Council - (Liaison) John Gaines Eric Busch League of California Cities Eric Busch Jim Boulgarides Los Angeles County Sanitation District 5 and South Bay Cities District Kelly McDowell, Carl Jacobson Chair Municipal Area Express Transportation (MAX) John Gaines Carl Jacobson Reach Out Against Drugs (ROAD) Eric Busch, Pres. and Kelly McDowell Santa Monica Bay Restoration Project- Bay Watershed Council (SMBRP) Jim Boulgarides N/A Senior Citizen Housing Corporation Board (Liaison) Kelly McDowell John Gaines South Bay Cities Council of Governments (COG) John Gaines All remaining Council Members South Bay Economic Development Partnership (SBEDP) Jim Boulgarides Eric Busch South Bay Youth Project Jim Boulgarides John Gaines Southern California Association of Governments — General Assembly John Gaines Eric Busch (SLAG) Southern California Cities Joint Powers Consortium Carl Jacobson Jim Boulgarides West Basin Water Association Jim Boulgarides N/A } r f 9171 5571757711p,to t { EIIiiIk {i {��ti'Uti to {tldl €E�IE�iili $XI gi } i i i ,);tt. . U.,� I�i��! I�11 {if3 {!t'u" ; i �t�liuµfF� tINI'� tittf �ii {Ij �tif �t`yti. } f. i ^i �t�li �ifi ��il i���titi ii Y'i "i r�i i! }e f ii�}t�711Y, t�l���l��itftti�(i of City/School Affairs Subcommittee Kell McDowell and John Gaines Douglas Street Project Subcommittee John Gaines and Carl Jacobson Downtown Subcommittee Kelly McDowell and Eric Busch Golf Course Subcommittee John Gaines and Eric Busch �j S JOA:Council Agendas \050404 Committee Assignments- Internal- Extemal.doc