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2004 JAN 20 CC PACKET
AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state- Your name and residence and the organization you represent, if desired. Please respect the time limits Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00 p m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 20, 2004 — 5:00 P.M. Next Resolution # 4356 Next Ordinance # 1371 5:00 P.M. SESSION CALL TO ORDER ROLL CALL CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows. 1 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4 matters. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None SPECIAL MATTERS — 2 0 Uj2) AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5) minutes per person Before speaking to the City Council, please come to the podium and state- Your name and residence and the organization you represent if desired Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00 p m the prior Tuesday) Other members of the public may comment on these items only during this second Public Communications portion of the Agenda The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JANUARY 20, 2004 — 7:00 P.M. Next Resolution # 4356 Next Ordinance #1371 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Fr. Kevin Taylor of Saint Michael, the Archangel Episcopal Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Sandra Jacobs 003 PRESENTATIONS - (a) Commendations to the Recipients of the 2003 Lighting Up the Community Progran and to the Judges, Park Vista Jetsetters, and their able driver, Virginia. (b) Announcement of the City of El Segundo's 87th Anniversary celebration and return of Farmer's Market to the newly renovated Downtown to be held on Thursday, January 22, 2004 at 4:45 p.m. at Farmer's Market. (c) Certificate of Recognition presented to Chris Amorino, the El Segundo Police Officer of the Year 2003. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS 1. Consideration and possible action (Public Hearing) regarding a proposed amendment to the El Segundo Municipal Code (ESMC) Section 14 -1 -12 and 14 -2 -7 to revise the Subdivision Regulations to add provisions to allow a stay of an approved tentative map while litigation is pending on a project. Applicant: TPG -El Segundo Partners, LLC. Recommendation - (1) Open Public Hearing; (2) Discussion; (3) Adopt Resolution approving Environmental Assessment No. 630; (4) Introduction of Ordinance for Zone Text Amendment No. 03 -3 and waive first reading; (5) Schedule second reading and adoption of Ordinance on December 16, 2003; (6) Alternatively, discuss and take other action related to this item. 4 0v-t 2. Consideration and possible action (Public Hearing) regarding uniform newsrack locations and type of newsracks to be installed on Main Street and Grand Avenue in the Downtown Specific Plan (DSP) area. Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Adopt Resolution identifying uniform newsrack locations and model of newsracks; (5) Alternatively, discuss and take other action related to this item. 3. Consideration and possible action (Public Hearing) to select the City of San Fernando, a CDBG participating city within the Los Angeles Urban County Community Development Block Grant Program, to exchange the City of El Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $97,095 at an exchange rate of $0.67 per CDBG dollar, for a total of $65,054 in General Revenue Funds. Recommendation — (1) Open public hearing and take testimony; (2) Close public hearing and discuss item; (3) Adopt the attached Resolution authorizing the exchange of CDBG funds with the City of San Fernando; (4) Authorize the City Manager to execute an Agreement with the City of San Fernando, in a form approved by the City Attorney, to exchange 2003 -2004 CDBG funds totaling $97,095 for $65,054 (exchange rate of $0.67 per dollar) in General Revenue Funds, and submit all executed documents to the Los Angeles County Community Development Commission for approval by the County Board of Supervisors; (5) Alternatively, discuss and take other action related to this item. 4. Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2004 -2005 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2004 -2005 is $109,000. Recommendation — (1) Open public hearing and take testimony; (2) Close public hearing and discuss item; (3) Adopt the new 2004 -2005 CDBG projects and budget including the appropriation of $46,250 of unallocated General Fund monies (from the sale of CDBG funds); (4) Authorize the City Manager to execute the contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds; (5) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS 5 0 0�_:) D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 5. Consideration and possible action on a recommendation from the Homeland Security Sub - committee to streamline the current City policy regarding grant applications allowing staff to apply for specific grant funds prior to seeking City _Council approval. Fiscal Impact: None Recommendation — (1) Authorize the City Manager to approve application for certain grant funding in which the required response time supercedes the time required to seek formal Council approval; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a can for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 6. Warrant Numbers 2537902 to 2538257 on Register No. 6 in the total amount of $2,543,375.15 and Wire Transfers from 1216/2003 through 12/23/2003 in the total amount of $1,322,827.91 and Warrant Numbers 2538258 to 2538475 on Register No. 7 in the total amount of $1,133,186.46 and Wire Transfers from 12/24/200. through 1/812004. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 7. City Council Meeting Minutes of December 16, 2003. Recommendation — Approval. 8. Consideration and possible action regarding an agreement between the City of El Segundo and California Teamsters Local 911 implementing Agency Shop provisions. Recommendation — (1) Approve the Letter of Agreement; (2) Alternatively, discuss and take other action related to this item. 6 006 9. Consideration and possible action regarding annual approval of funding prior year Continuing Appropriations. Recommendation — (1) Approve funding FY 2002 -2003 continuing appropriations in the FY 2003 -2004 Budget; (2) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding the Resolution establishing the employer's contribution under the Public Employees' Medical and Hospital Care Act for the Police Manager's Association, a newly formed bargaining group. Recommendation — (1) Adopt the required Resolution; (2) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action regarding the annual Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act. Recommendation — (1) Adopt the required Resolution; (2) Alternatively, discuss and take other action related to this item. 12. Consideration and possible action to adopt Infrastructure and Capital Asset Capitalization Policy related to the implementation of Governmental Accounting Standard Board (GASB) Statement 34. Recommendation — (1) Approve the Infrastructure and Capital Asset Capitalization Policy; (2) Authorize the Director of Administrative Services to amend, if necessary, the City's Infrastructure and Capital Asset Capitalization Policy to comply with Governmental Accounting Standards Board changes; (3) Alternatively, discuss and take other action related to this item. 13. Consideration and possible action regarding approval of a $38,000 professional services agreement with Harris & Associates to provide construction documents and specifications for the Recreation Park Parking Lot Improvement Project (Phase I and 2) totaling $510,000. Recommendation — (1) Authorize the City Manager to sign a professional services agreement approved as to form by the City Attorney; (2) Alternatively, discuss and take other action related to this item. 007 14. Consideration and possible action regarding the acceptance of $65,383.00 in grant funding from the U.S. Department of Homeland Security (DHS), Urban Are, Security Initiative (UASI) grant program. Fiscal Impact: None. Recommendation — (1) Accept a $65,383.00 grant award from the UASI Grant Program; (2) Alternatively, discuss and take other action related to this item. 15. Consideration and possible action to amend the Civil Works Corporation Annual Contract (No. 3212) for an additional amount of $26,010 for curb and sidewalk repair work. (Estimated Cost $26, 010) Recommendation — (1) Approve Amendment to Contract No. 3212; (2) Alternatively, discuss and take other action related to this item. 16. Consideration and possible action regarding adoption of plans and specifications for the El Segundo Skateboard Park located at 405 Grand Avenue — Approved Capital Improvement Program. (Estimated Cost $379,800). Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively, discuss and take other action related to this item. 17. Consideration and possible action to adopt a Resolution amending Resolution No. 4162 regarding 4 -way stop signs at the Main Street/Franklin Avenue and Grand Avenue/Virginia Street intersections. (No fiscal impact). Recommendation — (1) Adopt resolution; (2) Authorize staff to install the authorized stop signs; (2) Alternatively, discuss and take other action related to this item. 18. Consideration and possible action regarding addendum to Professional Services Agreement contract for Marcus Lubba, coach for swim team and swim programs. Recommendation — (1) Authorize City Manager to approve addendum to Professional Services Agreement contract for Marcus Lubba, coach for swim team and swim programs; (2) Alternatively, discuss and take other action regarding this item. CALL ITEMS FROM CONSENT AGENDA 8 008 F. NEW BUSINESS 19. Consideration and possible action regarding introduction and first reading of an Ordinance adding Chapter 4 to Title 10 of El Segundo Municipal Code entitled "Skateboard Parks" granting the City specific immunity from liability associated with the operation of a skateboard park. Recommendation - (1) Waive first reading and introduce the Ordinance; (2) Alternatively, discuss and take other action related to this item. G. REPORTS - CITY MANAGER - NONE H. REPORTS - CITY ATTORNEY - NONE I. REPORTS -CITY CLERK - NONE J. REPORTS - CITY TREASURER - NONE K. REPORTS - CITY COUNCIL MEMBERS Council Member McDowell - Council Member Gaines - Council Member Wernick - 20. Consideration and possible action to support a letter to the Los Angeles Area Advisory Committee ( LAXAAC) stating the City's endorsement of a LAXAAC resolution opposing the relocation of the southern runway at Los Angeles International Airport (LAX) 50 feet closer to El Segundo. Recommendation - (1) Approved attached letter to LAXAAC; (2) Alternatively, discuss and take other action related to this item. Mayor Pro Tern Jacobs - Mayor Gordon - 21. Consideration and possible action regarding reinstallation of stepping stones of the El Segundo Chamber of Commerce program. Recommendation — (1) Council direction to staff to set the date to reinstall the stepping stones of the Chamber of Commerce program; (2) Alternatively, discuss and take other action regarding this item. 9 009 22. Consideration and possible action regarding the contribution of $20,000 towards the Los Angeles Air Force Base ( LAAFB) Regional Alliance's effort to prevent the closure of the facility as a result of the Base Realignment and Closure Commission (BRAC) process. Recommendation — (1) Discussion; (2) Direct staff to appropriate and convey $20,000 to the LAAFB Regional Alliance; (3) Alternatively, discuss and take other action related to this item. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED. DATE TIME 11;1514 . M, NAME. 10 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order Of Business- Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding a proposed amendment to the El Segundo Municipal Code (ESMC) Section 14 -1 -12 and 14 -2 -7 to revise the Subdivision Regulations to add provisions to allow a stay of an approved tentative map while litigation is pending on a project. Applicant: TPG -El Segundo Partners, LLC. RECOMMENDED COUNCIL ACTION: 1) Open Public Hearing; 2) Discussion 3) Adopt Resolution approving Environmental Assessment No. 630; 4) Introduction of Ordinance for Zone Text Amendment No. 03 -3 and waive first reading; 5) Schedule second reading and adoption of Ordinance on December 16, 2003; and /or, 6) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On October 21, 2003 the Planning Division received an application to amend the ESMC to add provisions which would allow an approved tentative map to be stayed during the length of time that a lawsuit involving the approved tentative map is or was pending in a court of law. A tentative map is the mechanism by which land may be subdivided for a development project. This request was prompted because the tentative map for the applicant's project (the El Segundo Corporate Campus) will expire on June 18, 2004 and the project is currently held up in litigation. On January 8, 2004, the Planning Commission held a public hearing on the application and adopted Resolution No. 2558 recommending approval of the proposed Zone Text Amendment (EA No. 630 and ZTA No. 03 -3). (continued on the next page.....) ATTACHED SUPPORTING DOCUMENTS: 1. Draft Environmental Resolution 2. Draft Ordinance No. 3. Planning Commission Staff Report dated January 8, 2004 FISCAL IMPACT: None Operating Budget: NIA Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriate Required: _Yes x No ORIGINATED BY: Jar(ies P. Hansen, Director of Commu REVVED BY: Mary Strenn, City Manager DATE: 111,V6 --f , Economic and Development Services DATE: / /,9y oil 1 BACKGROUND & DISCUSSION (continued) A tentative map currently expires two years after its approval unless a final map is recorded or the tentative map is extended. The ESMC includes provisions allowing up to five, one -year extensions of an approved tentative map. The Subdivision Map Act, the State statute that governs the approval process for subdivisions, also includes a provision which allows for an approved tentative map to be stayed if the project for which the map was approved is held up by litigation on the project approval. The El Segundo Corporate Campus is currently in litigation that was filed by a group seeking to challenge the approval of the project. The litigation may not be settled before the expiration of the tentative map for the project. Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to approved tentative maps if it has adopted procedures. Currently, the City does not have the procedures in place to process an application to stay a tentative map. The applicant has filed a Zone Text Amendment requesting the ESMC be amended to adopt the procedures necessary for a stay of the tentative map to be requested for the El Segundo Corporate Campus project. If approved, the stay procedures would require a separate application for a stay to be filed with the Planning Commission acting as the decision making body on the stay application. The attached Planning Commission Staff Report from January 8, 2004 contains a full analysis of the proposed Zone Text Amendment and a redline /strikeout version of the proposed text. Staff recommends that the City Council approve the proposed amendment in order to provide the full range of options available in the Subdivision Map Act to an applicant in need of an extension to a tentative map. P \Planning & Building Safety \PROJECTS \626- 650 \Ea - 630 \EA -630 ais doc 012 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL APPROVING ENVIRONMENTAL ASSESSMENT NO. 630 AND ZONE TEXT AMENDMENT NO. 03 -3 AMENDING SECTIONS OF THE EL SEGUNDO MUNICIPAL CODE TO ADD PROVISIONS ALLOWING A STAY OF AN APPROVED TENTATIVE MAP. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The Council finds and declares that: A. On October 21, 2003, TPG -El Segundo Partners, LLC submitted an application to amend the El Segundo Municipal Code ( "ESMC ") to add provisions which would allow an approved tentative map to be stayed during the length of time that a lawsuit involving the approved tentative map is or was pending in a court of law The application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the ESMC; B. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); C. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before the Planning Commission for January 8, 2004; D On January 8, 2004, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Planning Commission by TPG -EI Segundo Partners, LLC; and adopted Resolution No. 2558 recommending City Council approval of Environmental Assessment No. 608 for Zone Text Amendment No. 03 -1; E. On January 20, 2004, the City Council held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the City Council by TPG -EI Segundo Partners, LLC; F. The City Council considered the information provided by TPG -El Segundo Partners, LLC, City staff, and public testimony. This Ordinance, and its findings, are made based upon the evidence presented to the City Council at its January 20, 2004 hearing including, without limitation, the staff reports submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Council finds that the following facts exist: A. The applicant has requested an amendment to the Subdivision Regulations of the ESMC because a vesting tentative map that was approved for the applicant's '013 project (the El Segundo Corporate Campus) will expire on June 18, 2004, unless it is extended; and, B. Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to approved tentative maps if it has adopted procedures. Currently, the City does not have the procedures in place to process an application to stay a tentative map. SECTION 3: Environmental Assessment. The proposed project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), since the project is an amendment to the ESMC, which adds procedures which might impact the total term of a tentative map. Such an amendment has no potential to cause impacts on the environment. Any impact associated with the stay of a tentative map would be reviewed as part of an application for a stay. The adoption of the regulations creating the provisions for a stay is exempt from CEQA. SECTION 4: Notice of Exemption. The City Manager, or designee, is directed to file a Notice of Exemption in accordance with Pub. Res. Code §§ 21152, 21167(f); 14 CCR § 15062; and any other applicable law. SECTION 5: General Plan Findings. After considering the above facts, the City Council finds as follows: A. The proposed amendments to the ESMC are consistent with the purpose of the General Plan to allow for the orderly development of the community. SECTION 6: Approvals. The City Council approves Environmental Assessment No. 630 and Zone Text Amendment No. 03 -3: SECTION 7: This Resolution will remain effective unless superseded by a subsequent resolution. SECTION 8: The City Clerk is directed to mail a copy of this Resolution to TPG -El Segundo Partners, LLC and to any other person requesting a copy. SECTION 9: This Resolution is the City Council's final decision and will become effective immediately upon adoption. PASSED AND ADOPTED this 20th day of January 2004. Mike Gordon, Mayor APPROVED AS Mark D. Hensley By: arl H. Berger Assistant City orne� 014 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of January 2004, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: ATTEST: Cindy Mortesen, City Clerk 015 ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS OF THE EL SEGUNDO MUNICIPAL CODE TO ADD PROVISIONS ALLOWING A STAY OF A AN APPROVED TENTATIVE MAP (ZONE TEXT AMENDMENT NO. 03 -3). The City Council of the City of El Segundo does ordain as follows: SECTION 1: The Council finds and declares that: A. On October 21, 2003, TPG -EI Segundo Partners, LLC submitted an application to amend the El Segundo Municipal Code ( "ESMC ") to add provisions which would allow an approved tentative map to be stayed during the length of time that a lawsuit involving the approved tentative map is or was pending in a court of law The application was reviewed by City's Department of Community, Economic and Development Services for, in part, consistency with the General Plan and conformity with the ESMC; B. In addition, the City reviewed the project's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); C. The Department of Community, Economic and Development Services completed its review and scheduled a public hearing regarding the application before the Planning Commission for January 8, 2004; D. On January 8, 2004, the Planning Commission held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the Planning Commission by TPG -El Segundo Partners, LLC; and adopted Resolution No. 2558 recommending City Council approval of Environmental Assessment No. 608 for Zone Text Amendment No. 03 -1; E. On January 20, 2004, the City Council held a public hearing to receive public testimony and other evidence regarding the application including, without limitation, information provided to the City Council by TPG -El Segundo Partners, LLC; and adopted Resolution No. — approving Environmental Assessment No. 630 for Zone Text Amendment No. 03 -3. F. The City Council considered the information provided by TPG -El Segundo Partners, LLC, City staff, and public testimony. This Ordinance, and its findings, are made based upon the evidence presented to the City Council at its January 20, 2004 hearing including, without limitation, the staff reports submitted by the Department of Community, Economic and Development Services. SECTION 2: Factual Findings. The Council finds that the following facts exist: A. The applicant has requested an amendment to the Subdivision Regulations of the ESMC because a vesting tentative map that was approved for the applicant's 0 16 project (the El Segundo Corporate Campus) will expire on June 18, 2004, unless it is extended; and, B. Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to approved tentative maps if it has adopted procedures. Currently, the City does not have the procedures in place to process an application to stay a tentative map. SECTION 3: Approvals. The City Council approves the following: A. ESMC § 14 -1 -12 is amended to read as follows: "14 -1 -12: EXPIRATION OF TENTATIVE MAP APPROVAL: A. Expiration: The approval or conditional approval of a tentative map or tentative parcel map expires twenty four (24) months after the date the map was first approved or conditionally approved. B. Extension Or Stay: The person filing the tentative map may request an extension, pursuant to Government Code § 66452.6 (e), or stay, pursuant to Government Code § 66452.6 (c) of an approved tentative map by filing a written application with the Director of Community, Economic and Development Services, before the map's expiration date. The application must state the reasons for requesting the extension or stay. The Planning Commission will either approve, conditionally approve or deny extension requests. Within forty (40) days after receiving an application for a stay, the Planning Commission must either approve the requested stay for a period not exceeding five (5) years or deny the application. C. Time Limit On Extensions And Stays: Each extension of tentative map approval or conditional approval may be allowed for a period not exceeding one (1) year from the anniversary date of the map's original approval. The total time of extensions cannot exceed five (5) years. The stay may be for the period of time during which a lawsuit involving the tentative map is or was pending in a court of competent jurisdiction, not to exceed five (5) years. The ultimate length of the extension or stay must be consistent with the Subdivision Map Act (Government Code §§ 66410 -6649958). D. Effect Of Map Modification On Extension Or Stay: Modifications of a tentative map after approval or conditional approval cannot extend the time limits imposed by this Section, unless an extension or stay is specifically granted. E. Hearings, Notices, Fees and Appeals on Map Extensions And Stays: Chapters 25 ( "Appeal or Review ") and 27 ( "Hearings, Notices and Fees ") of this Title govern with respect to extension and stay requests made pursuant to this Section." 2 017 B. ESMC § 14 -2 -7 is amended to read as follows: "14 -2 -7: EXPIRATION OF VESTING TENTATIVE MAP APPROVAL: "The approval or conditional approval of a vesting tentative map and the conditions under which an extension of time or stay is granted must be consistent with § 14- 1 -12." SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end; the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. Mark [ PASSED AND ADOPTED this 3rd day of February, 2004. Mike Gordon, Mayor 3 018 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the 20th day of January 2004, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 3rd day of February, 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk 4 019 CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PUBLIC HEARING: APPLICANT: PROPERTY OWNER: January 8, 2004 Environmental Assessment No. 630 Zone Text Amendment No. 03 -3 TPG -El Segundo Partners, LLC Citywide REQUEST: Amend El Segundo Municipal Code Section 14 -1- 12 and 14 -2 -7 to Allow for Stays of Tentative Map Expirations PROPERTY INVOLVED: Citywide Introduction On October 21, 2003, the Planning Division received an application requesting an amendment to the Subdivision Regulations of the El Segundo Municipal Code (SSMC). The purpose of the proposed amendment is to modify Section 14 -1 -12 and 14 -2 -7 of the ESMC, to add provisions which allow an approved tentative map to be "stayed" during the length of time that a lawsuit involving the approved tentative map is pending in a court of law. II. Recommendation Planning staff recommends that the Planning Commission review the facts as contained within this report, and adopt Resolution No. 2558 (Exhibit A), recommending that the City Council approve Environmental Assessment No. 630 and Zone Text Amendment No 03 -3. III. Background A tentative map currently expires two years after its approval unless a final map is recorded or the tentative map is extended The applicant has requested an amendment to the Subdivision Regulations of the ESMC because a vesting tentative map that was approved for the applicant's project (the El Segundo Corporate Campus) will expire on June 18, 2004, unless it is extended. The ESMC includes provisions allowing up to five, one -year extensions of an approved tentative map. The Subdivision Map Act, the State statute that governs the approval process for subdivisions, also includes a provision which allows for an approved tentative map to be stayed if the project for which the map was approved is held up by litigation on the project approval The El Segundo 020 Corporate Campus is currently in litigation that was filed by a group seeking to challenge the approval of the project. The litigation is not expected to be settled before the expiration of the tentative map for the project. IV. Analysis Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to approved tentative maps if it has adopted procedures. Currently, the City does not have the procedures in place to process an application to stay a tentative map. The applicant has filed a Zone Text Amendment requesting the SSMC be amended to adopt the procedures necessary for a stay of the tentative map to be requested for the El Segundo Corporate Campus project. Section 66452.6 (c) of the Subdivision Map Act states: "The period of time specified in subdivision (a), including any extension thereof granted pursuant to subdivision (e), shall not include the period of time during which a lawsuit involving the approval or conditional approval of the tentative map is or was pending in a court of competent jurisdiction, if the stay of the time period is approved by the local agency pursuant to this section. After service of the initial petition or complaint in the lawsuit upon the local agency, the subdivider may apply to the local agency for a stay pursuant to the local agency's adopted procedures. Within 40 days after receiving the application, the local agency shall either stay the time period for up to five years or deny the requested stay. The local agency may, by ordinance, establish procedures for reviewing the requests, including, but not limited to, notice and hearing requirements, appeal procedures, and other administrative requirements." Proposed Amendments The current wording and proposed amendment to the ESMC are listed in the chart below. The proposed text is intended to satisfy the requirements of the Subdivision Map Act as stated above. Table 1 CURRENT PROPOSED Section 14 -1 -12 Section 14 -1 -12 EXPIRATION OF TENTATIVE MAP EXPIRATION OF TENTATIVE MAP APPROVAL APPROVAL A. Expiration The approval or conditional A Expiration* The approval or conditional approval of a tentative map or tentative approval of a tentative map or tentative parcel map shall expire twenty four (24) parcel map shall - expires twenty four (24) months from the date the map was months after frAm the date the map was first approved or conditionally approved (Ord approved or conditionally approved (Ord 1272, 6 -16 -1997) 1272, 6 -16 -1997) B Extension The person filing the tentative B Extension Or Stay The person filing the map may request an extension of an tentative map may request an extension - 2 02.1 C approved tentative map by filing a written application with the Director of Community, Economic and Development Services, prior to the date of expiration. The application shall state the reasons for requesting the extension. Said extension request shall be approved or denied by the Planning Commission (Ord 1272, 6- 16 -1997, amd. Ord. 1315, 1 -18 -2000) Time Limit On Extensions: Each extension of tentative map approval or conditional approval shall be allowed for a period not to exceed one year from the original anniversary approval date. The total time extensions shall not exceed five (5) years. The ultimate length of the extension shall be consistent with the Subdivision Map Act. Effect Of Map Modification On Extension. Modifications of a tentative map after approval or conditional approval shall not extend the time limits imposed by this Section, unless an extension is specifically granted. (Ord. 1272, 6 -16- 1997) Section 14 -2 -7 EXPIRATION OF TENTATIVE MAP APPROVAL: The approval or conditional approval of a vesting tentative map and the conditions under which an extension of time is granted shall be consistent with Section 14 -1 -12 of this Title (Ord. 1212, 11 -16 -1993 _ _ Lursuant to Government Code __6 66452.6 (e), or stay, pursuant to Government Code 8 66452 6 (c) of an approved tentative map by filing a written application with the Director of Community, Economic and Development Services, beforepRer --te the man'sdate -4 expiration date The application musts#all state the reasons for requesting the extension or stay The Planning Commission will either approve conditionally approve or deny extension requests Within forty (40) days after receiving an application for a stay, the Planning Commission must, either approve the requested stay for a period not exceeding five (5) years or deny the application Said shall be app —9r deR! --'- y —the P'aRRiRg G91TIMISsivR -%d- 1272, 616 1997, as QFd 1315, 1 19 2009), C. Time Limit On Extensions And Stays Each extension of tentative map approval or conditional approval maysfiall be allowed for a period not te- exceeding one wear from the OF 91Ral anniversary appFeval date of the map's original approval. The total time of extensions cannotShall Rot exceed five (5) years. The stay may be for the period of time during which a lawsuit involving the tentative map is or was pending in a court of competent iunsdiction, not to exceed five (5) years The ultimate length of the extension or stay musts14a4 be consistent with the Subdivision Map Act (Government Code$ 66410- 66499.58) D. Effect Of Map Modification On Extension Or Stay. Modifications of a tentative map after approval or conditional approval &hall cannot extend the time limits imposed by this Section, unless an extension or stay is specifically granted. (QFd 1272 6 46 4997) E Heannas. Notices Fees and Anneals on Map Extensions And Stays Chapters 25 ( "Appeal or Review ") and 27 ( "Hearings, Notices and Fees ") of this Title govern with respect to extension and stay requests made pursuant to this Section Section 14 -2 -7 EXPIRATION OF VESTING TENTATIVE MAP APPROVAL: The approval or conditional approval of a vesting tentative map and the conditions under which an extension of time or stay is granted mustskiala be consistent with :9eGt19R 14 -1 -12 Gf-44-- mile rnrd 1242 1 ,�✓,00ai 022 The proposed text amendment would be consistent with the Subdivision Map Act and authorize the Planning Commission to approve or deny an application for a stay. The City would have 40 days in order to act on an application for a stay and the request could be approved for the duration of the litigation, up to maximum of five years. Staff has added language that states that an application for a stay or an appeal of a stay would be processed in the same manner as tentative map extension requests and appeals are currently processed. This includes noticed public hearings. Staff has also proposed amending Section 14 -2 -7 to make it clear that vesting tentative maps could be stayed in the same manner that tentative maps. V. Environmental Review The proposed project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), since the project is an amendment to the SSMC, which adds procedures which might impact the total term of a tentative map. Such an amendment has no potential to cause impacts on the environment. Any impact associated with the stay of a tentative map would be reviewed as part of an application for a stay. The adoption of the regulations creating the provisions for a stay is exempt from CEQA. VI. Conclusion Planning staff recommends adoption of Resolution No 2558, recommending that the City Council approve Environmental Assessment No. 630 and Zone Text Amendment No. 03 -3. VII. Exhibits _ -W:, Paul Garry, Acting Planning Manager me M. Hansen, re r of Community, Economic, and Development Services P' Planning & Budding Safety\ PROJECTS \626- 650\E2- 630 \EA- 630.sr 1 -8-03 doc 2 023 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business - Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) regarding uniform newsrack locations and type of newsracks to be installed on Main Street and Grand Avenue in the Downtown Specific Plan (DSP) area. RECOMMENDED COUNCIL ACTION: 1. Open Public Hearing; 2. Discussion; 3. Adopt Resolution identifying uniform newsrack locations and model of newsracks; and /or 4. Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City Council adopted Ordinance No. 1370 on December 2, 2003, which amended the Municipal Code by revising regulations pertaining to the placement of newsracks in the City. The Ordinance also provides, by separate resolution, for: 1. Creation of uniform locations for newsracks on Main Street and Grand Avenue in the DSP area, thus allowing distribution of multiple publications from one unit; and 2. Recommends a model of newsrack (or similar) for installation on pedestals and trays purchased by the City. Staff reviewed locations which met the restrictions of the Ordinance, yet did not unreasonably restrict the rights of the media. The attachment to the draft resolution (Attachment A) identifies 10 proposed uniform newsrack locations on Main Street and Grand Avenue. If all locations were utilized, as many as 60 publications could be distributed from those uniform locations. Prior to the initiation of the Downtown improvement project, 34 permits for newsracks had been issued for Main Street and Grand Avenue. ATTACHED SUPPORTING DOCUMENTS: A. Draft Newsrack Resolution with Attachment B. Sample Newsrack Model FISCAL IMPACT: Operating Budget: $1,124,700 Amount Requested: $1,300 (with estimated 5 year replacement cycles) Account Number: 301 - 400 - 8201 -8573 (Downtown) Project Phase: N/A Appropriation Required: _ Yes _X_ No ORIGINATED BY: DATE: James M. Hansen, Director of Com , Economic and Development Services RE4LEY>11 Y: DATE: Mary Strety Manager �3 /y .� 2 2 A sample of the type of newsrack that will be installed at the Uniform locations, the K -Jack model series 50, is shown on Attachment B. Approved equivalent models will also be acceptable. The recommended newsrack as well as the proposed uniform locations have been reviewed by the Dept. of Public Works. The newsracks, pedestals and trays would be required to be painted K -Jack black which has a semi -gloss finish consistent with the recently installed downtown benches and trash receptacles. At this time, it is estimated that pedestals and trays to support 60 publications (or six publications at ten uniform locations) would cost $1,300. Pedestals and trays must be replaced approximately every five years. The cost of the newracks will be borne by the applicants. The cost of each unit is approximately $235 for newsracks that accept coins and $173 for newsracks that hold 'free' publications. Bulk purchases may be discounted. For uniform locations, (Main Street and Grand Avenue in the DSP area) pedestals and trays on which the newsracks can be placed will be purchased and installed by the City. Costs will be recovered through annual permit fees of $50 per newsrack from locations elsewhere in the City (uniform locations are exempt from the annual permit fee). Those fees are approximately $5,750 but will vary depending upon the number of permits issued. For reference purposes, newsracks previously installed on private property (such as the El Segundo Herald newsracks) will not be affected by these new requirements. 02- RESOLUTION NO. A RESOLUTION ADOPTED PURSUANT TO EL SEGUNDO MUNICIPAL CODE § 9 -4 -10 ESTABLISHING UNIFORM NEWSRACK LOCATIONS. The City Council of the city of El Segundo does resolve as follows: SECTION 1: Pursuant to El Segundo Municipal Code ( "ESMC ") § 9 -4 -10, the City Council establishes uniform newsrack locations as follows: A. Uniform newsrack locations are established in the locations depicted on the attached Exhibit "A," which is incorporated by reference ( "Uniform Location Map" or "ULM "); B. Uniform newsracks may be installed in the areas designated with triangles on the Uniform Location Map; C. A maximum of six (6) newsracks may be installed at each location; SECTION 2: Uniform newsracks permitted on the ULM must be stackable; have dimensions of height 16 ", width 24 ", depth 16" ; and be colored to match existing City-owned street furniture. The administrator must determine compliance with this section. SECTION 3: The administrator is directed to install kiosks, pedestals, or other support structures as needed to accommodated newsracks on the ULM. SECTION 4: Persons interested in obtaining a uniform newsrack permit, may apply for such a permit in accordance with ESMC Chapter 9 -4 upon this Resolution becoming effective. SECTION 5: The administrator is authorized to begin accepting permit applications and issue uniform newsrack permits not earlier than thirty (30) days after this Resolution is adopted in accordance with ESMC § 9- 4- 10(D). SECTION 6: This Resolution is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) because, when implemented, it will cause a minor alteration to existing public facilities. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Title 14, § 15301. -I- 026 SECTION 7: This Resolution becomes effective immediately upon adoption and remains effective unless repealed or superseded. PASSED AND ADOPTED this day of , 2004. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of January, 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROV Mark D. k -2- H. Berger, As §cant City Attorney m 5 CURB RETURN BUFFER ® 5 FIRE HYDRANT BUFFER ®10' DRIVEWAY BUFFER r® 5 CROSS WALK BUFFER F, =A�f7 5 INTERSECTION BUFFER ® 3' LANDSCAPE BUFFER •'�• 5' BUFFER OF BUS STOP _ DRIVEWAY INTERSECTION ® LANDSCAPING O CROSSWALK DOWNTOWN SPECIFIC PLAN BOUNDARY NEWS STAND W W POOA AVE + �I r, rg - �a7i5 0 N + EYARIPOSAAVE W* E ATTACHMENT C AS E NNE AVE SOS MAIN ST EMOLLY AVE O Q5 O O C � 0 37S MAIN ST 4 121 W GRAND AVE A� 210 E G,TtANB AVE ST 225 MAIN ST 200 µ4W ST L X10 p - __ WFRANgJNAVE pp p _ EFRANNLN AVE 143 MAIN ST 0 W ELbEOUOO aLVD rta SEGUNDO BLVD PROPOSED UNIFORM NEWSRACK LOCATIONS a..ww ti Ei mp Y bes w R�e.a a Nd— 0 95 190 380 570 76F City of ID Segundo N . Ax nw— wa na far pl-k. mn.mn of IN M, wa-b..b.. eet h � a ft _ p . m� eNNft d y Attachment D JG 029 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) to select the City of San Fernando, a CDBG participating city within the Los Angeles Urban County Community Development Block Grant Program, to exchange the City of El Segundo's unallocated Community Development Block Grant (CDBG) funds totaling $97,095 at an exchange rate of $0.67 per CDBG dollar, for a total of $65,054 in General Revenue Funds. RECOMMENDED COUNCIL ACTION: 1. Open public hearing and take testimony. 2. Close public hearing and discuss item. 3. Adopt the attached Resolution authorizing the exchange of CDBG funds with the City of San Fernando. 4. Authorize the City Manager to execute an Agreement with the City of San Fernando, in a form approved by the City Attorney, to exchange 2003 -2004 CDBG funds totaling $97,095, for $65,054 (exchange rate of $0.67 per dollar) in General Revenue Funds, and submit all executed documents to the Los Angeles County Community Development Commission for approval by the County Board of Supervisors; and /or, 5. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 16, 2003, the City Council unanimously approved the one -time only exchange of unallocated 2003 -2004 Community Development Block Grant Funds totaling $97,095 with another CDBG participating city within the Los Angeles Urban County CDBG program. ATTACHED SUPPORTING DOCUMENTS: 1. Resolution 2. Draft Agreement 3. Letters of offer from San FISCAL IMPACT: Operating Budget: Fernando and West Hollywood (continued on next page) Amount Requested: $65,054 (estimated revenue) Account Number: To be determined by Administrative Services Project Phase: N/A Appropriation Required: X Yes (to adjust estimated revenues by $65,054) _ No ORIGINATED: DATE: January 14, 2004 J me M. Hansen, Director of Community, Economic and Development Services ED B DATE: r Mary Strkafi, City Manager 0,3 �. 3 0 STAFF REPORT: January 20, 2004 Page 2 BACKGROUND & DISCUSSION: Staff contacted the CDC and found two participating cities interested in exchanging CDBG funds. The City of West Hollywood initially offered an exchange rate of $0.60 per dollar (for a total amount of $58,257). The City of San Fernando counter offered $0.67 per dollar (for a total amount of $65,054. Just prior to the printing deadline the City of West Hollywood sent in a counter offer at $0.67 per dollar via e-mail from their Community Development staff. Given the unexpected level of interest by the two cities, a deadline of 5:00pm, January 19, 2004 has been established for any further submittals. Any additional communications from the cities will be distributed to the City Council prior to the meeting. RECOMMENDED ACTION Staff recommends that the City Council select the higher formal offer from the City of San Fernando, adopt the attached Resolution, and approve the attached Agreement to exchange CDBG funds. Following City Council action, all documents pertaining to the exchange of CDBG funds will be forwarded to the Los Angeles County Community Development Commission for approval by the Los Angeles County Board of Supervisors. Upon approval by the Los Angeles County Board of Supervisors, the CDC transfers the CDBG funds from the seller to the buyer's funding pool. The buyer then sends the agreed payment to the seller. A confirmation letter acknowledging the completion of the transaction is sent to both cities. The process is anticipated to take approximately two to three months. P \Planning & Budding Safety\CDBG \cdbg ccmtg.exchange with SF1.04. doc 031 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE CITY OF SAN FERNANDO, REGARDING THE EXCHANGE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) FOR THE FISCAL YEAR 2003 -2004 BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. The City Council of the City of El Segundo conducted a public hearing, pursuant to applicable law, on January 20, 2004, to consider the allocation of CDBG funds for the Fiscal Year 2003 -2004; and B. The use of CDBG funds is strictly limited by law; and C. On August 20, 2002, the City of El Segundo executed a three -year Cooperation Agreement with the County of Los Angeles concerning CDBG funds for Fiscal Years 2003 -2004, 2004 -2005, and 2005 -2006; and D. The City of El Segundo, a recipient of CDBG funds and desires to exchange $97, 095 of its FY 2003 -2004 CDBG funds for $65,054 of General Funds. SECTION 2. The attached Agreement between the City of El Segundo and the City of San Fernando is hereby approved. SECTION 3. In accordance with the attached Agreement, the City of El Segundo will exchange $97, 095 of its FY 2003 -2004 CDBG funds for $65,054 of General Funds. SECTION 4. The City Manager is authorized and directed to execute any and all documents necessary to complete the exchange of funds on behalf of the City of El Segundo. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. 03 SECTION 6: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 20th day of January 2004. Mike Gordon, Mayor of the City of El Segundo ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 201h day of January 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney in Karl H. Berger Assistant City Attorney 033 AGREEMENT This Agreement is made on this 20th day of January, 2004, by and between the City of San Fernando, a municipal corporation, and the City of El Segundo, a municipal corporation. RECITALS A. The City of San Fernando has executed a three -year cooperation agreement with the County of Los Angeles concerning Community Development Block Grant (CDBG) Funds for Fiscal Years 2003 -2004, 2004 -2005 and 2005 -2006; B. The City of El Segundo has executed a three -year cooperation agreement with the County of Los Angeles concerning Community Development Block Grant Funds (CDBG) for Fiscal Years 2003 -2004, 2004 -2005, and 2005 -2006; C. The City of El Segundo will receive CDBG Funds which can be made available to the City of San Fernando during fiscal year 2003 -2004. In exchange for the assignment by the City of San Fernando of the amount of its general funds indicated in Section 1 below, the City of El Segundo is willing to assign unexpended CDBG funds to San Fernando. D. The two cities now desire to enter into an agreement under which the City of San Fernando would exchange $65,054 of its general funds for $97,095 of the City of El Segundo's unexpended entitlement of CDBG Funds for Fiscal Year 2003 -2004. NOW, THEREFORE, the Cities agree as follows: 1. EXCHANGE. The City of -El Segundo agrees to assign ninety seven thousand ninety -five dollars and zero cents ($97,095) of its unexpended CDBG allocation to the City of San Fernando. In return, the City of San Fernando agrees to assign sixty -five thousand, fifty -four dollars and zero cents ($65,054) of its general funds to the City of El Segundo. The exchange rate is $.67/100. 2. CONSIDERATION. The City of El Segundo shall assign the agreed upon CDBG Funds in one lump sum payment. The City of San Fernando shall assign the agreed upon general funds to the City of El Segundo in one lump sum payment. The City of San Fernando's lump sum payment shall be due and payable 15 days after the Community Development Commission of the County of Los Angeles notifies the City of San Fernando in writing and on its letterhead that the funds have been transferred to the City of San Fernando's unallocated funds account. 3. BEST EFFORTS. The City of El Segundo shall use its best efforts to obtain any consent required of any other governmental or administrative agency to effectuate the assignment of $97,095 of its CDBG funds to the City of San Fernando no later than 30 days after both cities have executed the agreement and any required documents. The City of El Segundo and City of San Fernando agree to execute Page 1 of 3 034 any and all additional documents which such agencies may request in connection with the assignment and receipt of grant. 4. TERM. The Agreement is effective on the date above written and for such time as is necessary for both parties to complete their mutual obligations under this Agreement. 5. TERMINATION. Termination of this Agreement may be made by either party so long as written notice of intent to terminate is given to the other party at least five (5) days prior to the termination. 6. NOTICE. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: CITY OF SAN FERNANDO Jose Pulido, City Administrator 117 Macneil Street San Fernando, CA 91340 CITY OF EL SEGUNDO Mary Strenn, City Manager 350 Main Street El Segundo, CA 90245 7. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. IN WITNESS WHEREOF, the parties have executed this Agreement the 20th day of January 2004. CITY OF SAN FERNANDO: Jose Pulido, City Administrator CITY OF EL SEGUNDO: Mary Strenn, City Manager Page 2 of 3 033 ATTEST: ATTEST: Elena Chavez, City Clerk Cindy Mortesen, City Clerk P \Planning & Budding Safety\CDBG\ CONTRACT \ExchangeAgreement.ElSegundo sanfernando doc Page 3 of 3 0 6 Page 1 of 1 Hansen, James From: Paul Deibel [PDeibel @ci.san- fernando.ca.us] Sent: Tuesday, January 13, 2004 7:12 PM To: Strenn, Mary Cc: Jose Pulido; Lorena Quijano; Oscar Salgado; Tinagall @aol.com Subject: Counter offer on exchange of CDBG funds Dear Ms. Strenn: Greetings from San Fernando! As you may know, the City of San Fernando has been in discussion with Tina Gall, CDBG Consultant for the City of El Segundo, concerning the exchange of $97,000 of CDBG funding allocation (FY 2003 -04) for unrestricted general funds from San Fernando. San Fernando's offer of an exchange rate was 58 cents of general funds for each CDBG dollar. The San Fernando City Council at its meeting of January 5, 2004 adopted a resolution authorizing City Administrator Jose Pulido to execute an agreement with the City of El Segundo to this effect, and /or to conduct further negotiations if necessary to complete the transaction. Tina had indicated to us that she also expected a subsequent offer from the City of West Hollywood, and that if El Segundo had multiple offers, they would all be presented to the City Council. On January 11, 2004, we received an e-mail from Tina stating that the City of El Segundo had received a second offer from the City of West Hollywood, and that the El Segundo City Council will be presented both offers at its meeting of January 20, 2004, for a determination by the Council concerning which offer to accept. It is my understanding that the offer from West Hollywood is to exchange at a rate of 60 cents. Please consider this e-mail as a counter offer from the City of San Fernando to purchase El Segundo's $97,000 of CDBG funding at a rate of 67 cents of general funds per CDBG dollar. Please contact me with any questions or for further discussion. Thank you for your consideration. Paul Deibel, AICP Community Development Director City of San Fernando, CA (818) 898 -1232 pdejbel uyci san- fernando.ca us 0 3 '7 1/14/04 `Z Y p� bp4 IJ V��(i�p(iN�•�' 4y Historicel Visionary January 14, 2004 Mary Strenn, City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Ms. Strenn: As you may know, the City of San Fernando has been in discussion with Tina Gall, CDBG Consultant for the City of El Segundo, concerning the exchange of approximately $97,000 of CDBG funding allocation (FY 2003 -04) for unrestricted general funds from San Fernando. San Fernando's offer of an exchange rate was 58 cents of general funds for each CDBG dollar. The San Fernando City Council at its meeting of January 5, 2004 adopted a resolution authorizing City Administrator Jose Pulido to execute an agreement with the City of El Segundo to this effect, and/or to conduct further negotiations if necessary to complete the transaction. Ms. Gall had indicated to us that she also expected a subsequent offer from the City of West Hollywood, and that if El Segundo had multiple offers, they would all be presented to the City Council. On January 11, 2004, we received an e-mail from Ms. Gall stating that the City of El Segundo had received a second offer from the City of West Hollywood, and that the El Segundo City Council will be presented both offers at its meeting of January 20, 2004, for a determination by the Council concerning which offer to accept. It is my understanding that the offer from West Hollywood is to exchange at a rate of 60 cents. Please consider this letter as a counter offer from the City of San Fernando to purchase El Segundo's CDBG funding at a rate of 67 cents of general funds per CDBG dollar. Specifically, we understand that the City of El Segundo intends to have available a total of $97,095 in Fiscal Year 2003 -04 CDBG funding, and the City of San Fernando offers to purchase those funds with unrestricted general fund money in the amount of $65,054. Please contact me with any questions or for further discussion. Thank you for your consideration. Sincerely, Jose E. Pulido City Administrator c: James Hansen, Director of Community, Economic and Development Services ADMINISTRATIVE SERVICES - PERSONNEL DIVISION 117 MACNEIL STREET SAN FERNANDO, CALIFORNIA 91340 -2993 PHONE 81 B 890.1220 - FAX 818 898 1219 �' RE: City of El Segundo Exchange of CDBG Funds Hansen, James Page 1 of 1 From: David Wilson [dwilson @weho.org] Sent: Wednesday, January 14, 2004 5:47 PM To: Tinagall @aol.com Cc: JHansen @elsegundo.org; Raymond.White @lacdc.org; Allyne Winderman; Anil Gandhy; Jeff Skorneck; John Adams; Judith Wright; Paul Arevalo Subject: RE. City of El Segundo Exchange of CDBG Funds Tina Gall- Thank you for informing the City of West Hollywood of this late counter offer. The City of West Hollywood wishes to match the $0 67 per dollar offer from the City of San Fernando. As you are aware from you role as CDBG Consultant for other cities, the West Hollywood City Council has been committed to the purchase of CDBG funds The Council has approved and completed 9 successful transaction since 2000. This exchange, along with 8 other CDBG fund exchanges, will go before the West Hollywood City Council for approval on January 20, 2004. 1 hope the El Segundo City Council will take our track record of smooth and expeditious CDBG fund exchanges into consideration when voting on this item at their January 20th meeting. If you have any questions or receive any additional counter offers, please contact me. David Wilson Development Specialist City of West Hollywood 8300 Santa Monica Boulevard West Hollywood, CA 90069 Phone (323) 848 -6524 Fax (323) 848 -6567 Email dwilson @weho.org - - - -- Original Message--- - From: Tinagall @aol com [SMTP Tinagall @aol com] Sent: Wednesday, January 14, 2004 5 08 PM To: David Wilson Cc: JHansen @elsegundo org, Raymond White @lacdc org Subject- Re City of El Segundo Exchange of CDBG Funds Dear David: For your information, the City of El Segundo received a higher, counter offer of $0.67 per CDBG dollar from the City of San Fernando to purchase CDBG funds. The City Council will still take action on this matter on January 20, 2004. Sincerely, Tina Gall CDBG Consultant 01,19 1/15/04 �� IM■an CITY OF Cily of W19 Hollywood WIST H CaI1101rvd 1941 Cn Y HALL. 8300 $ANIA MONICA BLVD WI-si HOLLYWOOD, CA 90069 -6216 Ti--.i. (323) 848 -6460 FAX (323) 848 -6562 email paievalo@)weho org OFFICE OF THE CITY MANAGER PAUL ARLVALO CITY MANAGER ZA December 23, 2003 Mary Strenn, City Manager City of El Segundo i ;l ' !I 350 Main Street El Segundo, California 90245 JAN 077 2004 Dear Ms. Strenn: CEDS The City of West Hollywood is interested in purchasing the City of El Segundo's fiscal year 2003 -2004 CDBG fund allocation for sixty cents ($.60) per dollar. In exchange for the City of El Segundo's approximately $97,095 in CDBG Funds, the City of West Hollywood will pay approximately $58,257 in General Revenue Funds. For this transaction to take place, both the El Segundo City Council and the West Hollywood City Council must approve a letter of agreement and a resolution. If the City of El Segundo wishes to move forward with this CDBG Funds exchange, our City will forward you a draft agreement by and between the City of West Hollywood and the City of El Segundo for your review. The West Hollywood City Council will consider this matter for approval at a regular City Council Meeting on January 20, 2004. A copy of this letter is being sent to Terry Gonzalez, CDBG Director at the Los Angeles County Community Development Commission as a notice of intent to exchange CDBG Funds. If you have any questions please contact me at (323) 848- 6425 or David Wilson at (323) 848 -6524. We look forward to a successful transaction. Sincerely, Paul Arevalo City Manager cc: Terry Gonzalez, CDBG Director, Los Angels County CDC Anil Gandhy, Director of Finance and Information, City of West Hollywood Allyne Winderman, Director of Rent Stabilization & Housing, City of West Hollywood a 0 NN =YWOOD � 0 0 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing AGENDA DESCRIPTION: Consideration and possible action (Public Hearing) on the proposed projects and budget for the 2004 -2005 Community Development Block Grant (CDBG) Program Year. Estimated CDBG budget allocation for Program Year 2004 -2005 is $109,000. RECOMMENDED COUNCIL ACTION: 1. Open public hearing and take testimony. 2. Close public hearing and discuss item. 3. Adopt the new 2004 -2005 CDBG projects and budget, including the appropriation of $46,250 of unallocated General Fund monies (from the sale of CDBG funds). 4. Authorize the City Manager to execute the contracts, in a form approved by the City Attorney, with the Los Angeles County Community Development Commission, and with all sub - recipients receiving CDBG funds; and /or, 5. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the Federal Housing and Urban Development Department (HUD) and administered through the Los Angeles County Community Development Commission (CDC). Participating cities receive funding based upon the total number of cities participating in the County's program, and a city's commitment to provide housing, economic, social service, and community development opportunities that principally benefit persons of low and moderate income levels. There will be little or no change in CDBG funding levels from last year. (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: CDBG /General Fund /CDBG Unallocated Amount Requested: $109,000 CDBG 04 -05 / $46,250 (General Fund)/ Account Number: CDBG - Fund 111 / Gen Fund - 001 Project Phase: N/A Appropriation Required: Yes x No ORI ATED BY: DATE: January 14, 2004 J me M. Hansen, Director of Community, Economic and Development Services R ED B DATE: Mary Streiin, City Manager G41 4 BACKGROUND AND DISCUSSION Since 1986, the City of El Segundo has annually participated in the Los Angeles Urban County's CDBG Program. In order to continue its participation in the upcoming 2004 -2005 program year, which begins on July 1, 2004, and ends on June 30, 2005, the City of El Se- gundo must prepare and submit its proposed CDBG project descriptions to the Los Angeles County Community Development Commission by February 2, 2004, for review and approval. Pursuant to Federal requirements, notice of this public hearing was posted in public buildings within the City and published in the El Segundo Herald. Federal requirements also mandate that as part of the hearing, the Council and public be informed of the range of eligible housing and community development activities that may be funded under the CDBG program. Inter- ested persons may obtain a copy of the Federal eligibility guidelines, available at the City of El Segundo's Department of Community, Economic and Development Services, during regular business hours. Proposed 2004 -2005 CDBG Projects and Budget The proposed 2004 -2005 CDBG allocation for the City of El Segundo is approximately $109,000. However, this is a planning estimate only; the Los Angeles County Community De- velopment Commission (CDC) does not receive the final appropriation from HUD until Spring 2004. The City's final CDBG allocation may be more or less than the planning estimate. Gen- erally, however, the final allocation is within 10% of the estimate provided. This year, the CDBG allocation towards public service activities will be reduced from 25% to 15 %. General Administration limit will remain at 10% as mandated by the Federal regulations. Fifteen percent of the City's annual CDBG allocation for 2004 -2005 equals approximately $16,350. Ten percent of the City's 2004 -2005 allocation is $10,900. A General Fund alloca- tion approved and adopted in the City's 2003 -2004 Fiscal Year budget supplements the costs associated with CDBG public service and General Administration projects. Also, proposed to offset public service costs will be the proceeds from the exchange of the City's unallocated CDBG funds (see related staff report in this agenda packet). A complete list of the proposed CDBG 2004 -2005 projects and budgets are: General Fund* Total Budget CDBG Allocation Supplement Donations Home Delivered Meals (Public Service) $25,000 $5,450 $10,550 $9,000 To provide approximately 5,000 home delivered meals to El Segundo low and moderate - income elderly and severely handicapped persons annually. The City will procure services from a community- based, non - profit organization to implement this program. 042 3 BACKGROUND AND DISCUSSION General Fund* Total Budget CDBG Allocation Supplement Donations Senior In -Home Care (Public Service) $25,000 $5,450 $19,550 N/A To provide approximately 400 in -home visits annually to El Segundo low and moderate - income elderly and severely handicapped persons. The City will procure services from a qualified home health care agency to implement this program. Juvenile Diversion (Public Service) $16,000 $5,450 $10,550 N/A Under a continuing pubic service agreement with the South Bay Youth project, a community- based, non - profit organization, approximately 400 counseling service hours are provided by licenses family therapists to El Segundo at -risk youth. Minor Home Repair $30,000 $30,000 0 N/A The Minor Home Repair project provides financial assistance to qualified low and moderate income, single family, owner - occupied condominium and homeowners to make necessary minor home improvements. Approxi- mately three no- interest, deferred loans up to $7,500 may be approved for minor home improvements. Additionally, recent changes in the federal CDBG regulations now require every housing rehabilitation project to comply with federal lead -based paint identification and remediation. Thus, in conjunction with no- interest, deferred loans, eligible homeowners will be offered direct grants to compensate for the costs associated with lead - based paint hazard evaluation and reduction requirements. Residential Sound Insulation $30,000 $30,000 0 N/A The CBDG program provides grants to eligible low and moderate - income single - family detached homeowners, not to exceed $8,000, and condominium owners, not to exceed $6,000, to obtain home insulation against airport noise under the City's RSI Program. CDBG funds pay all or a part of the homeowner's 20% share of the program cost. The Federal Aviation Administration will pay the other 80% share of the cost of sound insulation, per housing unit. Approximately three to four grants will be funded. (.43 4 BACKGROUND AND DISCUSSION General Fund* Total Budget CDBG Allocation Supplement Donations Removal of Architectural Barriers Construction of Handicapped Access Concrete Ramps at Various City Intersections $21,750 $21,750 0 N/A Administration (max. 10 %) $16,500 $10,900 $5,600 NIA *Staff proposes that the General Fund Supplement totaling $46,250 be appropriated from the estimated revenue generated from the pending sale of CDBG funds from FY 2003 -2004. P \Planning & Budding Safety \CDBG \CDBG04- 05ccmtg (44 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards and Commissions AGENDA DESCRIPTION: Consideration and possible action on a recommendation from the Homeland Security Sub- committee to streamline the current City policy regarding grant applications allowing staff to apply for specific grant funds prior to seeking City Council approval. Fiscal Impact: None. RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to approve application for certain grant funding in which the required response time supercedes the time required to seek formal Council approval; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Homeland Security subcommittee of the City Council received and reviewed information provided by the City Manager regarding Homeland Security grants. The newly created Department of Homeland Security (DHS) and other Federal agencies have made local funding available to agencies seeking to bolster their emergency preparedness and response capabilities. During the past several months, Fire Department staff has had to reconcile extremely short "runaround times" imposed by other agencies for a number of grant applications. In order to address the community's potential human -made and natural disasters, it is important to have a streamlined process to enable staff to be timely in the application for appropriate grants while remaining accountable to Council and the community. In response to that issue, the Homeland Security Sub - comittee is requesting that (Continued on next page) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED BY: DATE: 1- 12 - 0 Norman G. Angel Fire Chief REVIEWED BY: DATE: t Mary S tre � Cit Manager ,45 G BACKGROUND & DISCUSSION (Continued) the City Council amend the current policy in order to authorize the City Manager to approve certain grant funding applications under the following criteria: ■ Staff will provide the City Manger with a summary to include: ■ Name of the agency providing the grant ■ Amount of matching required and source of matching funds (if applicable) ■ Identify if the grant provides fund upfront or is reimbursable ■ Identify how grant ties to identified and prioritized needs analysis based on goals and mission of the department ■ Identify any know special conditions (e.g. commitment to fund staffing positions beyond the grant funds, EEOP, Hazard Analysis, significant resources or staff time needed to implement/monitor the grant, Equipment Replacement, and Maintenance requirements, etc.) ■ In no instance shall the City be forced to accept funding prior to formal Council approval. C-46 O z 0 LL z m 7 J a 0 LL or U � Q W � r Y W o K I VI N b O } Q z Z Q 0 O H Q O a a a LL O W F 0 n Is o m o o n m e m o m o n V NON me nm m em m In N o N N In n m m mmei o� mn$ n� T m m v v, n m m m m m m O mc�n" m mc+°) m C4 of 0 z LL y o W Z Z Y LL 0, a Q Z z Z a 0 zo OZ����i4-LLm Z W LL Y F H j Z N 1y`LLU��aariQOumi FXX W OmvaJ fQQ/1�ZU' Z W FO �OQt.7jy��� vf/l1 ->°d. uj (W7 P h¢ Q U a 6 a 2 S Or w LL z W K W U a F Z O W W� am z .0 W 6 D Z U w 0 0= Z 6-5 V � w U > > > Q O W a�LLLLWW'oa��s WN WWDOW wWaa`� �a°�_�g�wp�a�rcww� I,Wi.0` - ZIai�8Lou E. b5iSi'o � � � -- .- r .- r .- r' N 0 m m N F Z W f Z J Q 10-� z W M 0 Co cli Y V W S V O 0 cnn c m 0 Q Z rn a H 0 Z m _ 3 � m O N m v m m m O M C w o m J m gw o� zL� W J O .S U U LL LL O O�- W z N O v c m as N m m E n U _ m O1 U _ m o� m c oc o A� o a m v U a o m c a m S m „ c E o U IYn =o W in 0 11 U Ix li Y t m T O E W V c Y a N W r O Z - 'V\ w N m Q 1O m z a £ m E a a Ncl m I m L rx a fL a Y C m m 'O dnT°Ba E 0 0 N d v u a m m Y 17 v C�j c of O N G A m Nt a mn� � CL m m L L m It m m p a' n a In `e In L° mDM. ea -0. a to V ar N = (A m � ; 12 m z MO1 E m E d c C 1 Q U f m m u S L O O Y 11 O W LL ;, 1? CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/6/2003 THROUGH 12/23/2003 Date 12/8/03 12/9/03 12/9/03 12/10/03 12/11/03 12/12/03 12/18/03 12/18/03 12/19/03 12/19/03 12/19/03 11/21-12/23/03 Payee Amount Description Health Comp 630.14 Weekly claims 11/28 Employment Development 15,956.03 State Taxes PR Sick and Holiday Pay IRS 67,005.33 Federal Taxes PR Sick and Holiday Pay West Basin 815,175.06 H2O payment Health Comp 2,223.76 Weekly claims 12/5 PGC El Segundo LLC 26,472.20 Golf Course Payroll Transfer Employment Development 37,068.78 State Taxes PR 13 IRS 175,913.82 Federal Taxes PR 13 Health Comp 2,392.26 Weekly claims 12/12 Federal Reserve 900.00 Employee Savings Bonds EE Federal Reserve 150.00 Employee Savings Bonds I Workers Comp Activity 178,940.53 SCRMA checks issued 1,322,827.91 DATE OF RATIFICATION: 1/6/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: I2, O De uty Tr I surer Date e for of Administrative Service Date City Mfirllrgt Date 1,322,827.91 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo r4g z Q LL zm O � H OZ U� W h OI O "02I K I r -� 0 N O nc a z Z a 0 y a O LL as Q LL O W H D t0 O W t0 0 to t� N ON 00010 N' 0� 0 m m v m chi Ct Inv (n0 O !) m MM .00 0100m"N�mN 0 �Nmo mu�n 1n N A N N O M N M co N 0 0 0 0 0---- -- -- N N O O o 0 0 w o O o n A O r r .- � � � � � .- � � .- � � N f9 t7 O 1�fOl N m m N O M m c U 0 m U m c E Q 0 m m m a m N N 0 c CL O C woc J s W o � Z U °m W OU U LL O F Q0 O)U z W i z O J a 04 W D 41 Y W V D O v �i a n Uf C r m E J3 c m U C m U d m 1p °c o W p � 1 �U O O m 0' c a m N � c m M E Z U w 3 0 J IL C W 0 m U m c m O 0 O O. E W N 0 IL m � m W o m m U O m � m rm 2 V m CL C, a IL S W E H a$ 2 mcOm o. S 20 0 a ptn��m m a N m m E c m y m m `u yA CO. N m V E m O Z N O O mr0.. V dW U C m W a c O t m txt'n E p o l Er m ama m2 v E c E m c c p U LL O 1 O 1 W w Z O ❑ U) LL H ❑ rc i v IL Z ~ 1❑ LL 12 7 ZQ O F K O W Q ~ a'ZO zza 4 11 Z W z ❑O U z0 Z O O Z O LL m p H¢pOQawgZ LL W Z w❑ O lo z,z f W3» > Z❑ 111 LL U� LL' � O m LL❑� O _' O O O y� Q N Jaa = W W ❑ W w y LL LL K y� W� >>� U S N � j W rIa_U C7 °zY'�rcWmzQy33yZO� °rco?aw�pp�p?��s LLm w��a �z��1- ❑ zzaj�7Kr- ZUmw_1Ww F F -1-_ =Z U {QU'� r0 ❑ 442JJ O~ LL, a m W i yH ❑Z y W y LL i- F W 7 oU W WK Wp O � w v 1 F -UO Ilj a Q W W (:J z`QQ ir�ll1y�1 0OO Q O. W J111LL R m R W W y f QQj��d(�a( r U' 1- t1i1000- .;lt f LLUQ LL QJo 70 co N 0 0 0 0 0---- -- -- N N O O o 0 0 w o O o n A O r r .- � � � � � .- � � .- � � N f9 t7 O 1�fOl N m m N O M m c U 0 m U m c E Q 0 m m m a m N N 0 c CL O C woc J s W o � Z U °m W OU U LL O F Q0 O)U z W i z O J a 04 W D 41 Y W V D O v �i a n Uf C r m E J3 c m U C m U d m 1p °c o W p � 1 �U O O m 0' c a m N � c m M E Z U w 3 0 J IL C W 0 m U m c m O 0 O O. E W N 0 IL m � m W o m m U O m � m rm 2 V m CL C, a IL S W E H a$ 2 mcOm o. S 20 0 a ptn��m m a N m m E c m y m m `u yA CO. N m V E m O Z N O O mr0.. V dW U C m W a c O t m txt'n E p o l Er m ama m2 v E c E m c c p U LL O 1 O 1 W w Z O ❑ 049 o` 8 w W m u LL p u o 11 U LL Q m 049 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 12/24/2003 THROUGH 1/8/2004 Date 12/23/03 12/30/03 12/30/03 12/29/03 1/5/04 1/8/04 1/8/04 12/24-1/8/04 Payee Amount Health Comp Employment Development IRS PGC El Segundo LLC Health Comp Federal Reserve Federal Reserve Workers Comp Activity DATE OF RATIFICATION: 1/20/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Description 2,578.75 Weekly claims 12/19 37,857.42 State Taxes PR 14 185,638.01 Federal Taxes PR 14 30,000.00 Golf Course Payroll Transfer 2,697.57 Weekly claims 1/2 250.00 Employee Savings Bonds EE 150.00 Employee Savings Bonds 1 22,391.98 SCRMA checks issued 281,563.73 Depu tj Tr s er Date IA- zo /--V oy Director'(Y(Adnii6istrativE Service Date City Ma,Taghr Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 281,563.73 G5u REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 16, 2003 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Pro Tern Jacobs at 5:00 p.m. ROLL CALL Mayor Gordon - Absent Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(x)) — Three (3) matters Bressi vs. City of El Segundo, LASC No. BC288292 Bressi vs. City of El Segundo, LASC No. BC288293 Pulido vs. City of El Segundo, USDC No. 03CV4933 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter Labor Negotiator: Mary Strenn, City Manager Bargaining Unit: Supervisory and Professional Employees Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1- matter Real Property Negotiator: Mary Strenn, City Manager Property: Potential purchase of APN No. 4138 - 011 -019 (Douglas Street Project) Matters under negotiation: Price and terms of acquisition Negotiating Parties: Kenneth E. and Helen M. Hill Trust SPECIAL MATTERS — None RECESS — The City Council recessed at 6:55 p.m. to convene in Open Session at 7:00 p.m. 7 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 01,6Ef0 1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 16, 2003 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Gordon at 7:00 p.m. INVOCATION — Bishop Michael Briney of the Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell PRESENTATIONS — (a) Council Member Gaines presented Commendations to El Segundo Police Department K -9 Officers Tom Jones and Kenny McShane and their K -9 partners Basco and Tarkan, for their participation in and winning several events of the Riverside K -9 Trials. (b) Mayor Pro Tern Jacobs presented a Commendation to Cindy Mortesen and Chris Sherill on behalf of the sponsors, supporters and volunteers for their unselfish community service in keeping the hometown holiday tradition alive in El Segundo by organizing the El Segundo Community Christmas Dinner to be held at 1:00 p.m. on Christmas Day at the Joslyn Center at Recreation & Parks. (c) Council Member Wernick presented a Commendation to Cathy Domann, Deputy City Clerk, for having achieved membership in the Master Municipal Clerk Academy Program of the International Institute of Municipal Clerks (IIMC), for her dedication to municipal service and for being an inspiration to all members of her profession. (d) Dan Erhler, Chamber of Commerce, presented trophies and recognition of winners and judges of the 2003 401h Annual Holiday Main Street Parade. (e) Presentation by the El Segundo Unified School Board regarding facilities and academic achievements. ROLL CALL Mayor Gordon - Present Mayor ProTem Jacobs - Present Council Member Gaines - Present Council Member McDowell- Present Council Member Wernick - Present MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 P(`C V.2 �l J �, PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. - NONE A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS Consideration and possible action (Public Hearing) regarding approval of the proposed revisions made to the Police Services Fee Schedule. Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding approval of the proposed revisions made to the Police Services Fee Schedule. He asked if proper notice of the hearing was done in a timely manner and if any written correspondence had been received. City Clerk Mortesen stated that proper notice was completed and no written communications had been received in the City Clerk's Office. Mary Strenn, City Manager, gave a report. Council consensus to close public hearing Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4352 A RESOLUTION ADOPTING NEW FEE SCHEDULES FOR THE EL SEGUNDO POLICE DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve Resolution No. 4352 adopting new fee schedules for the El Segundo Police Department to recover costs incurred from providing various public services. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 PAGE NO. 3 053 2. Consideration and possible action regarding receipt of a presentation by the Fire Department concerning criteria for patient transports and Robert F. Kennedy Hospital staff's overview of the hospital's program /customer service enhancements and actions to date. Norm Angelo, Fire Chief, gave a report. Larry Stahl, Chief Operating Officer, gave a brief presentation on operational and capital improvements for RFK. Dr. Keith McCarty, Emergency Room Medical Director, reported on his plan for emergency room services. Council consensus to receive and file report. Council recommendation to organize a joint hospital /community committee to help improve emergency room services. 3. Consideration and possible action regarding a petition by residents to close the driveway access from East Pine Avenue cul -de -sac to the Mariposa Village parking lot. ITEM NO. 3 PULLED FROM THE AGENDA AT THE REQUEST OF THE APPLICANT D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 4. Consideration and possible action regarding a presentation by the Senior Housing Board 2004 Budget for the Park Vista Senior Citizen Housing Complex. MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve 2004 Budget for Park Vista Senior Citizen Housing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 5. Consideration and possible action regarding the positions on Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2004. Council consensus to direct staff to open the recruitment process for the positions on the CCBs beginning January 2004. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Mark Hensley, City Attorney, read a correction into the record regarding item 14, correcting the dollar amount to $45,897.78. 6. Approved Warrant Numbers 2537648 to 2537901 on Register No. 5 in the total amount of $1,676,298.54 and Wire Transfers from 11/21/2003 through 12/5/2003 in the total amount of $302,670.10. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 PAGE NO 4 054 7. Approved City Council Meeting Minutes of December 2, 2003. 8. Approved cancellation of the January 6, 2004 Council Meeting. 9. Approved of a two -year extension and amendment of the Memorandum of Understanding (MOU) between the City of El Segundo and the Supervisory and Professional Employees Association. Adopted Resolution No. 4353 amending the current Memorandum of Understanding. 10. Approved five -year Memorandum of Understanding, Agreement No. 3288, between the City of El Segundo and the El Segundo Police Managers' Association. Adopted Resolution No. 4354 approving the Memorandum of Understanding. 11. PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL 12. Awarded Contract No. 3289 to Sequel Contractors, Inc. for Rehabilitation of El Segundo Boulevard between Nash Street and Sepulveda Boulevard — Project No. PW 03 -17 — Approved Capital Improvement Program (Contract Amount $69,677.50). Authorized the City Manager to execute the contract on behalf of the City. 13. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK 15. Adopted Resolution No. 4355 supporting the Coastal Corridor Transportation Initiative, including requesting $5.3 Million TEA 21 funds be reauthorized to begin implementation of the Initiative. (No fiscal impact). 16. Authorized the Mayor to execute Lease Agreement No. 3291 between the City and the El Segundo Boy Scout Association granting the Scouts access to land located at 325 Grand Avenue. Authorized staff to finalize plans for the proposed El Segundo Skate Park. 17. Approved waiver of fees for city services associated with the 12th Annual "Run for Education ". 18. Approved relocation of the Farmer's Market to the 400 block of Main Street beginning Thursday, January 8, 2004. MOVED by Council Member Gaines, SECONDED by McDowell to approve consent items 6, 7, 8, 9, 10, 12, 15, 16, 17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL MMBER WERNICK NOT PARTICIPATING IN ITEM 7 BECAUSE SHE WAS ABSENT FROM THE MEETING. 11. Consideration and possible action regarding a Professional Services Agreement with Southern California Risk Management Associates (SCRMA) to serve as the third -party administrator for the City's self - insured Worker's Compensation Program. MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 055 PAGE NO 5 MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve a three -year Professional Services Agreement No. 3290, with an option to extend for two additional years, with Southern California Risk Management Associates (SCRMA) to serve as the third -party administrator for the City's self- insured Worker's Compensation Program. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 13. Consideration and possible action for appropriating $10,000 in grant funds from the California Department of Conservation. (Fiscal Impact $10,000) MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to authorize appropriating $10,000 in grant funds from the California Department of Conservation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 14. Consideration and possible action regarding allocation of $45,897.78 from the Fiscal Year 2003 -2004 Facilities Maintenance Fund and approval of Change Order No. 1 in the same amount of $45,897.78 for the Roof Structure for Storage Bins at the Maintenance Facility (150 Illinois Street) — Approved Capital Improvement Program — Project No. PW 01 -21. (Fiscal Impact $45,897.78) MOVED by Council Member Wernick, SECONDED by Council Member McDowell to authorize an allocation of $45,897.78 from the Fiscal Year 2003 -2004 Facilities Maintenance Fund and approved Change Order No. 1 in the same amount of $45,897.78 for the Roof Structure for Storage Bins at the Maintenance Facility. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS 19. Consideration and possible action regarding the one -time only exchange of unallocated, Community Development Block Grant (CDBG) funds totaling $97,095 with another CDBG participating city within the Los Angeles Urban County. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to authorize staff to proceed with identifying an interested participating city to begin negotiations for the exchange of unallocated CDBG funds totaling $97,095, establish an exchange rate, and return to the City Council with a resolution authorizing the exchange of CDBG funds with another city. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 20. Consideration and possible action regarding approval of a Communications Products Agreement ( "CPA ") with Motorola, Inc. for $1,523,173.03 in asset forfeiture funds for the acquisition of the Federal Communications Commission license rights to two (2) UHF narrowband channels, its related equipment and services for the Police Department's Public Safety Communications Center. MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick to waive the formal bidding process per the Municipal Code; approve and authorize the City Manager to execute a CPA Agreement No. 3292 in a form approved by the City Attorney between the City and Motorola for the FCC license rights to two (2) UHF narrowband channels, its related equipment and services. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 PAGE NO 6 056 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK — Stated the nomination period for the April 13, 2004 Municipal Election was December 22, 2003 through January 16, 2004, to be extended to January 21, 2004 if qualified incumbent(s) did not file. Noted that the first City Council Meeting in January was cancelled and that the next scheduled City Council meeting would be January 20, 2004. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member McDowell — Wished community and staff Happy Holidays. Council Member Gaines — Reported on sub - committee on Grant Applications for Homeland Security and the opening of the Cooks Market. Requested the City Manager to report back on the flag policy for Main Street. Reported on the grand opening of "Clutters Park ". Council Member Wernick — Reported on LAX celebration of "Century of Flight" and the Community Christmas Dinner. Mayor Pro Tern Jacobs — NONE Mayor Gordon — 21. Consideration and possible action regarding the annual request of Mr. S. Claus for variances from the Municipal Code. MOVED BY Council Member Gaines, SECONDED by Council Member Wernick to approve request by Mr. S. Claus for a waiver of the permits required for doing business within the City of El Segundo as follows: 1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23 -4; 2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should be contacted); 3) Grant a free business license for a non - profit organization (ESMC 4- 1 -7); 4) Waiver of ESMC 8 -4 -11 B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on Grades); 5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); 6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing animals; 7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1); 8) Waiver of the Pooper - Scooper Regulations (ESMC 7 -1 -4). Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the ocean; D.M.V. for a valid vehicle registration; Department of Health & Welfare to ensure his elves are receiving minimum wage; and the Air Quality Management District to ensure a safe and clear sleigh ride. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 PAGE NO 7 057 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandin, resident, spoke regarding the size of the trees planted in Main Street bow -outs. Council directed City Manager to have Traffic Committee review the safety issues. MEMORIALS — NONE CLOSED SESSION - NONE ADJOURNMENT at 9:00 p.m. Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING DECEMBER 16, 2003 PAGE NO. 8 fim EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding an agreement between the City of El Segundo and California Teamsters Local 911 implementing Agency Shop provisions. RECOMMENDED COUNCIL ACTION: 1) Approve the Letter of Agreement 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 16, 2003, the City Council approved a two -year extension and amendment to the Memorandum of Understanding (MOU) between the City of El Segundo and the Supervisory and Professional Employees Association. As part of the negotiated agreement, the City granted an agency shop arrangement, to be effective with the start of the first payroll period in February 2004. Council has previously approved agency shop agreements with the El Segundo City Employees Association (June 5, 2001) and the El Segundo Police Support Services Employee Association (April 15, 2003). With the adoption of AB 1141, effective January 1, 2004, agency shop arrangements were also made applicable to supervisory employees. - continued- ATTACHED SUPPORTING DOCUMENTS: Letter of Agreement between the City of El Segundo and the California Teamsters Local 911 /Supervisory and Professional Employee's Association. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED: DAI E: Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: Mary Stre , City Manager agenda 511 050 8 f The Letter of Agreement provides for the following: 1) Payroll deduction for membership dues. 2) Payroll deduction for the collection of "service fees" from those employees who choose to be non - members. 3) An orderly method for employees to claim a "religious exemption ". 4) Details of a procedure for "recision" of the Agency Shop Agreement. 5) Indemnification of the City against litigation arising as a result of the Agency Shop Agreement. Current dues for members of the El Segundo Supervisory and Professional Employees Association are $31.00 per month. Teamsters Local 911 has identified a service fee of $31.00 per month for represented persons who choose not to become members of the Association. Employees approved for a "religious exemption" will also have $31.00 deducted per month as a charitable contribution to an appropriate fund. The El Segundo Supervisory and Professional Employees Association represents 29 full -time positions. LETTER OF AGREEMENT BETWEEN THE CALIFORNIA TEAMSTERS LOCAL 911/ EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION AND THE CITY OF EL SEGUNDO REGARDING IMPLEMENTATION OF AGENCY SHOP PROVISIONS Legislative Authority The City of El Segundo (City) and the El Segundo Supervisory and Professional Employees Association (Association) mutually understand and agree that as a result of State of California adoption of SB 739 and AB 1141, all full time benefited employees represented by the Association have the right to join or not join the Association. However, the enactment of a local "Agency Shop," pursuant to California Government code Section 3500 et.seq., requires that as a condition of continuing employment, employees in the respective bargaining unit must either join the Association or pay to the Association a service fee in lieu thereof. Such service fee shall be established by the Association, and shall not exceed the standard initiation fee, periodic dues and general assessments of the Association. 2. Association Dues /Service Fees (a) Effective January 21, 2004, the Human Resources Division shall provide all current full -time benefited employees, and any full -time benefited employees hired thereafter, with an authorization notice advising them of the following information: (1) an Agency Shop arrangement for the Association has been enacted pursuant to state law; and (2) and that all employees subject to the Agency Shop arrangement must either join the Association, pay a service fee to the Association, or execute a written declaration claiming a religious exemption from this requirement. Such notice shall include a form for the employee's signature authorizing a payroll deduction of Association dues, a service fee or a charitable contribution equal to the service fee Said employees shall have 14 calendar days (February 4, 2004) from the date they receive the form to fully execute it and return it to the Human Resources Division. (b) When the form is completed properly authorizing the deduction of Association dues or the service fee, and returned during the stated time period, the City shall begin the applicable deduction of Association dues or the service fee no later than the beginning of the first pay period commencing after receipt of the authorization form by the Human Resources Division. If the form is not completed properly and /or not returned within the stated time period, the City shall begin the deduction of the service fee no later than the beginning of the first pay period commencing after the expiration of the stated time period. If the authorization form is properly completed claiming the religious exemption and returned during the stated period, the procedure provided in Paragraph 3(b) shall be followed. (c) No deductions shall be made during any pay period when an employee's earnings are insufficient, after all other deductions are made, to cover the amount of the dues, or fees, or charitable contributions. When an employee is in a non -pay status for an entire pay period, no withholding will be made to cover the pay period from future earnings. In the case of an employee in a non -pay status only during part of the pay period, whose salary is not sufficient to cover the full withholding, no deduction shall be made In the case of an employee who is receiving catastrophic leave benefits during any part of a pay period, no deduction shall be made. rl61 3 Religious Exemption (a) Any employee who is a member of a bona fide religion, body or sect that has historically held conscientious objections to joining or financially supporting public employee organizations shall, upon presentation of active membership in such religion, body, or sect, not be required to financially support any public employee organization as a condition of employment. The employee may be required, in lieu of service fees, to pay sums equal to the service fees to a non - religious, non -labor charitable fund exempt from taxation under Section 501(c)(3) of the Internal Revenue Code, chosen by the employee from a list of at least three of these funds, designated in a memorandum of understanding between the City and the Association, or if the memorandum of understanding fails to designate the funds, then to any such fund chosen by the employee. (b) Written declarations of or applications for religious exemption and any supporting documentation may be submitted to the Human Resources Division. Within fourteen (14) calendar days of receipt of any such written request for religious exemption, the City shall forward a copy of it to the Association After receipt of such a request, the City shall begin a deduction of the charitable contribution no later than the beginning of the first pay period commencing after the receipt of the request by the Human Resources Division. The charitable contribution shall be held in escrow pending receipt of the Association's written determination on the request for the religious exemption. Upon approval of the religious exemption by the Association and upon identification of an appropriate charity by the employee, the City shall remit the escrowed amount to the designated charity and thereafter remit the charitable deductions to the designated charity Upon denial of the religious exemption by the Association, the City shall convert the charitable contribution to a service fee deduction and remit the escrowed amount to the Association as service fees. Charitable contributions shall be made by regular payroll deductions only. 4 Recision The agency shop arrangement may be rescinded by a majority vote of all the employees in the unit covered by the memorandum of understanding, provided that: (a) A request for such a vote is supported by a petition containing the signatures of at least thirty percent (30 %) of the employees in the unit; (b) The vote is by secret ballot; (c) The vote may be taken at any time during the term of the memorandum of understanding, but in no event shall there be more than one recision vote taken during that term. (d) If a "recision vote" is approved by unit members eligible to vote in such matters during the term of a current memorandum of understanding, the Association agrees not to petition for or seek Agency Shop status for the duration of the current memorandum of understanding between the City and the Association. 5 Indemnification The Association shall indemnify, defend, and hold the City harmless against any liability arising from any claims, demands, or other action relating to the City's compliance with the agency fee obligation including claims relating to the Association's use of monies collected under these provisions 062 6. Records The Association shall keep an adequate itemized record of its financial transactions and shall make available annually, to the City, and to its employees who are members of the organization, within 60 days after the end of its fiscal year, a detailed written financial report in the form of a balance sheet and an operating statement, certified as to accuracy by its president and treasurer or corresponding principal officer, or by a certified public accountant. 7 City Council Approval The City and Association agree that the City Council shall approve this letter of agreement prior to implementation of Agency Shop provisions provided for by California Government Code Section 3500 et. Seq. City of El Segundo: Dated. By: Mayor Mike Gordon Dated: By: Chester Mordasini, Teamsters Local 911 Approved as to form* Mark Hensley, City Attorney 063 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding annual approval of funding prior year Continuing Appropriations RECOMMENDED COUNCIL ACTION: 1. Approve funding FY 2002 -2003 continuing appropriations in the FY 2003 -2004 Budget. 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Each year staff requests the City Council to carry forward specific budget appropriations from the prior year (FY 02 -03) to the current year (FY 03 -04) for ongoing purchase orders, projects and capital improvements. This is a formality that brings forward City obligations from FY 2002 -2003 to FY 2003 -2004. The attached list of FY 2002 -2003 continuing appropriations is being submitted to the City Council for approval of an appropriation in the FY 2003 -2004 Budget. ATTACHED SUPPORTING DOCUMENTS: Schedule of FY 2002 -2003 reserve for encumbrances and continuing appropriations. FISCAL IMPACT: Operating Budget: $91,743,400— Total Budget Amount Requested: Continuing Appropriations of $4,631,400 with matching grant revenues of $531,400, and Reserves of $4,701,850 Account Number: Various accounts — see attached schedule Project Phase: Appropriation Required: X Yes — No ORIGINATED BY: DATE: Bret M. Plumlee, Director Administrative Services REVIEWED BY: DATE: �CitVMarager Mary Str , ' 'y/0 �J 061 CITY OF EL SEGUNDO 2002 -2003 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2003 -2004 AS OF SEPTEMBER 30, 2003 2002 -2003 RESERVE FOR ENCUMBRANCES GOVERNMENTAL FUNDS Genera Fund - Fund 001 Special Revenue Funds Asset Forfeiture - Fund 109 Air Quality Investment Program - Fund 115 COPS - Fund 120 FEMA - Fund 121 Facilities Maintenance - Fund 405 Total Special Revenue Funds Capital Improvement Fund Capital Improvement Fund - Fund 301 Infrastructure Replacement - Fund 302 Total Capital Improvement PROPRIETARY FUNDS Water Fund - Fund 501 Equipment Replacement Fund - Fund 601 TRUST & AGENCY FUNDS Expendable Trust Fund (Developer Fees) - Fund 702 TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2003 -2004 Page 1 21,550 32,800 85,800 227,950 10,650 1,968,350 1,046,900 436,050 378,750 3,015,250 316,650 317,850 237,300 4,701,850 065 CITY OF EL SEGUNDO 2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004 AS OF SEPTEMBER 30.2003 Continuing Appropriations Description By Object Total General Fund - Fund Number 001 City Attorney 2201 6310 Labor Negotiations 18,250 CEDS - Economic Development 2402 6214 Professional & Technical (Air Force Project) 30,000 Administrative Services - Accounh 2502 6214 Professional Services (AT -SINC Asset Management System) 4,200 2502 8104 Equipment (City Hall Improvements - Workstations)* 9,000 Administrative Services - Business Services 2504 8104 Equipment (City Hall Improvements)* 54,000 Administrative Services - Information Syslems 2505 8108 Computer Hardware (From ETRC List) 188,150 Non Department 2901 6406 Legal Services for LAX Expansion 112,500 Police Department - Administration 3101 8104 Equipment (State Technology Grant - CLEEP) 80,100 Police Department - Tra is Safety 3104 4103 Operations (Seat Belt Child Safety Grant) 6,400 Fine Department - Suppression 3202 8104 Equipment (State Homeland Security Grant) 160,250 3202 8104 Equipment (UHF /VHF Radios Interoperable Headsets) 27,000 Fire Department - Disaster Preparedness 3255 8104 Equipment (ESCAPE OTS Grant to Purchase Street Signs) 3,650 3255 8104 Equipment (State Domestic Preparedness Grant - Radiation Equip) 20,550 Public Works - Street Maintenance 4202 6206 Contract Services - Slurry Seal 97,200 Recreation & Parks - Aquatics 5202 5204 Operating Supplies (Dry Chlorine System) 10,000 5202 6215 Contract Services (Dry Chlorine System) 5,000 Total General Fund 826,250 066 CITY OF EL SEGUNDO 2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004 AS OF SEPTEMBER 30.2003 Gas Tax - Fund Number 106 Streets & Highway CIP 8203 8605 Street Lights - Nash Street 8,850 Asset Forfeiture - Fund Number 109 Capital Out 3105 8108 Computer Hardware (Police Network Infrastructure) 85,000 Asset Forfeiture Fund FEMA - Fund Number 121 0000 3798 Revenue for Funding of Mobile Data Communications 227,950 this will offset approprations in 03 -04 Capital Improvements - Fund Number 301 Public Facility CIP 8201 8475 City Hall Improvements 801,850 Recreation & Park CIP 8202 8641 Camp Eucalyptus 3,400 Street & Highways CIP 8203 8636 Sepulveda Landscaping 36,150 Sanitary Sewer CIP 8204 8312 Recreation Park Water Sewer Line 139,050 8204 8317 Replace Sewer Mains 150,450 8204 8393 Lining of Sewer Access Structure 49,200 Public Safety - CIP 8207 8484 Fire Station #I Office Expansion 45,100 Total Capital Improvement 1,225,200 Infrastructure Replacement - Fund Number 302 Sanitary Sewer CIP 8204 8468 Refurbishment Pump Station #4, 5, & 6 813,300 8204 8640 Sewer Pump Station #12 68,300 Storm Drain clP 8205 8488 Recontruction Storm Drain 416 1,062,300 Total Infrastructure Replacement 1,943,900 Facilities Maintenance - Fund Number 405 0000 6215 Repairs & Maintenance 165,800 Water Fund - Fund Number 501 7103 8207 Water Main Replacement 148,450 Total Continuing Appropriations All Funds 4,631,400 067 CITY OF EL SEGUNDO 2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004 AS OF SEPTEMBER 30, 2003 CHANGES TO REVENUE ESTIMATES RELATED TO CONTINUING APPROPRIATIONS General Fund - Fund Number 001 Police Department - Administration 0000 3702 Revenue offsetting Equipment (State Technology Grant - CLEEP) 80,100 Police Department -Administration 3104 4103 Operations (Seat Belt Child Safety Grant) 6,400 Fire Department - Suppression 0000 3735 Revenue offsetting Equipment (State Homeland Security Grant) 160,250 Fire Department - Disaster Preparedness 0000 3735 Revenue offsetting Equipment (State Domestic Preparedness Grant) 20,550 Total General Fund FEMA - Fund Number 121 0000 3798 Revenue for Funding of Mobile Data Communications this will offset approprations in 03 -04 Capital Improvements - Fund Number 301 8203 8636 Sepulveda Landscaping reimbursement of expenditures Total Revenue Estimates Ali Funds Notes: * These items are part of the City Hall Improvement Project, therefore the budget will be carried over into account 301- 400 - 8201 -8475 City Hall Improvements 267,300 227,950 36,150 531,400 068 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the Resolution establishing the employer's contribution under the Public Employees' Medical and Hospital Care Act for the Police Manager's Association, a newly formed bargaining group. RECOMMENDED COUNCIL ACTION: 1) Adopt the required Resolution. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: As required, the City files with the Public Employees Retirement System (PERS) a resolution establishing the City's contribution for employees and annuitants under the Public Employees Medical and Hospital Care Act. The current Memorandum of Understanding contract provisions with the newly formed City's Police Manager's Association provides that the City medical contribution will equal that provided to the El Segundo Police Officer's Association. The Police Manager's Association currently represents 8 active employees. The City's maximum contribution for Police Officer's Association is $806.83 per month, which will also be the maximum contribution for the Police Manager's Association. ATTACHED SUPPORTING DOCUMENTS: Proposed Resolution FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE: Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: Mary St nn, City Manager C11 069 RESOLUTION NO. A RESOLUTION ALLOWING MEMBERS OF THE EL SEGUNDO POLICE MANAGERS ASSOCIATION TO PARTICIPATE IN THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AND FIXING THE EMPLOYER'S CONTRIBUTION. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code § 22850.3 provides that a contracting agency may elect upon proper application to participate under the Public Employees' Medical and Hospital Care Act with respect to a recognized employee organization only; B. The City of El Segundo ( "Public Agency ") is a local agency contracting with the Public Employees' Retirement System; and C. The Public Agency desires to obtain for the members of the Police Manager's Association, who are employees and annuitants of the agency, recognized as a newly formed bargaining group by City Council action on June 12, 2003 the benefit of the Act and to accept the liabilities and obligations of an employer under the Act and Regulations. SECTION 2: The Public Agency elects to be subject to the provisions of the Act. SECTION 3: The employer's contribution for each employee or annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of family members, in a health benefits plan or plans up to a maximum of $806.83 dollars per month plus administrative fees and Contingency Reserve Fund assessments. SECTION 4: The executive body appoints and directs the Director of Administrative Services to file with the Board of Administration of the Public Employees' Retirement System a verified copy of this Resolution, and to perform on behalf of said Public Agency all functions required of it under the Act and Regulations of the Board of Administration. SECTION 5: Coverage under the Act is effective on July 1, 2003. SECTION 6: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. 070 SECTION 7: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 20th day of January, 2004. Mike Gordon, Mayor of the City of El Segundo ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of January, 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED Mark D. FW By: f '1�1 ///' Karl 4. Berger, Ash st nt City Attorney 071 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the annual Resolution updating the employer's contribution under the Public Employees' Medical and Hospital Care Act. RECOMMENDED COUNCIL ACTION: 1) Adopt the required Resolution. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: As required, the City files with the Public Employees Retirement System (PERS) a resolution establishing the City's contribution for employees and annuitants under the Public Employees Medical and Hospital Care Act. The current Memorandum of Understanding contract provisions with the City's Supervisory and Professional Employees' Association provides that the City medical contribution is based on the average dollar increase in the premiums for HMO's available to all PERS covered employees in the Southern California area. In the 2004 calendar year, the maximum City contribution based on this calculation for medical coverage will be $806.83 /month per employee. The Association represents approximately 29 active employees. The City's maximum contribution for Supervisory and Professional Employees Association annuitants is the same as for an active, represented employee. ATTACHED SUPPORTING DOCUMENTS: Proposed Resolution FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes x No ORIGINATED: DATE December 18, 2003 J� �` z Bret M. Plumlee, Director of Administrative Services REVIEWED BY: DATE: �3 Mary Str n, City Manager C7 agenda5ll 11 072 RESOLUTION NO. A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT FOR THE EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES' ASSOCIATION BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act must fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act, and B. Government Code Section 22857 provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for annuitants at different amounts provided that the monthly contribution for annuitants be annually increased by an amount not less than 5 percent of the monthly contribution for employees, until such time as the amounts are equal; and C. The City of El Segundo ( "employer ") is a local agency contracting under the Act for participation by members of the El Segundo Supervisory and Professional Employees' Association. SECTION 2: The employer's contribution for each employee is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004. SECTION 3: The employer's contribution for each annuitant is the amount necessary to pay the full cost of his /her enrollment, including the enrollment of his /her family members in a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Resolution; enter same in the book of original Resolutions; and make a Minute of its adoption in the City's records and in the Minutes of the meeting when it was adopted. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED, APPROVED AND ADOPTED this 20th day of January 2004. Mike Gordon, Mayor of the City of El Segundo 1. 073 ATTEST: I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 20"' day of January 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: NOT PARTICIPATING: Cindy Mortesen, City Clerk APPRO Mark D. an 2. Karl H. Berger Assistant Ci orney C47 ) EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt Infrastructure and Capital Asset Capitalization Policy related to the implementation of Governmental Accounting Standard Board (GASB) Statement 34. RECOMMENDED COUNCIL ACTION: (1) Approve the Infrastructure and Capital Asset Capitalization Policy. (2) Authorize the Director of Administrative Services to amend, if necessary, the City's Infrastructure and Capital Asset Capitalization Policy to comply with Governmental Accounting Standards Board changes. (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: In June 1999, the Governmental Accounting Standard Board (GASB) issued GASB Statement 34. This statement requires, among other financial statement changes, that in fiscal year 2002 -2003 the City incorporate asset valuations of the City's Infrastructure Assets into the City's Comprehensive Annual Financial Report (CAFR). Infrastructure capital assets networks include roads, drainage systems, water and sewer systems and parks & recreation, just to name a few. To assist in this process staff retained the services of Harris & Associates to provide the infrastructure valuation services; AT -SINC to provide the capital asset valuation and recording services and Lance Soil & Lunghard LLP to provide GASB 34 audit services. ATTACHED SUPPORTING DOCUMENTS: Infrastructure and Capital Asset Capitalization Policy FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ORIGINATED BY: DATE 4�XF-,/V /y"-L,& Bret M. Plumlee, Director of Administrative Services REVIEWED B DATE: Mary S nn, City Manager /.�/x 12 C..7 BACKGROUND & DISCUSSION (Continued): One component of GASB 34 requires public agencies to establish and disclose the "capitalization policy" for infrastructure and capital assets. The purpose of this policy is to set forth the dollar amount at and above which infrastructure asset acquisitions (purchases, construction, donation, dedication and the like) are added to capital asset accounts, and below which such assets acquisitions are not required to be reported or disclosed on the City's financial statements for the purpose of GASB 34. The dollar value recommended by staff for reporting infrastructure subsystems (pavement, sidewalks, water mains, etc.) is $100,000. This value threshold is based on review of other South Bay City's asset valuations, current replacement costs, and recommendations from Harris & Associates and from the City's auditors. Also, staff is recommending to raise the capitalization policy for Capital Assets "fixed assets" such as building equipment, mechanical equipment, vehicles, etc. from $1,000 to $5,000 for reporting or disclosing on the City's financial statements for the purpose of GASB 34. Increasing or higher value thresholds for infrastructure and capital assets does not mean that individual assets below this level have not been, and will not be, counted. The City has systems that will capture, calculate and report the value of newly acquired assets, giving staff the option to continue to record values below the $100,000 and $5,000 threshold values. Staff is also requesting the City Council authorize the Director of Administrative Services to amend, if necessary, the Infrastructure and Capital Asset Capitalization Policy to comply with Governmental Accounting Standards Board changes. Staff is requesting the City Council adopt the attached Infrastructure and Capital Asset Capitalization Policy related to the implementation of Governmental Accounting Standard Board (GASB) Statement 34 and to give the Director of Administrative Services the authority to review and change assets useful lives and determine which assets to include under the Capitalization Policy. 07 f ) �7 INFRASTRUCTURE AND CAPITAL ASSET CAPITALIZATION POLICY I. Purpose and Scope The purpose of this policy is to set forth the dollar amount at and above which infrastructure and capital asset acquisitions (purchases, construction, donation, dedication and the like) are added to capital asset accounts, and below which such assets acquisitions are not required to be reported or disclosed for the purpose of GASB 34. Also, this policy will be used for estimating the "useful lives" of Networks and Subsystems of Infrastructure and Capital Assets. This policy will give to the Director of Administrative Services the authority to review and change asset useful lives and determine which assets to include under the Capitalization Policy to comply with Governmental Accounting Standard Board (GASB) Statement 34. II. General Provisions A. GASB 34 Requirements: GASB 34 requires public agencies to establish and disclose the "capitalization policy" for infrastructure and capital assets and disclose its policy for estimating the "useful lives" of Networks and Subsystems of Infrastructure and Capital Assets. B. Basic Approach: GASB 34 provides public agencies with two options for valuation and reporting infrastructure assets. The City has selected the Basic Approach. Use of the Basic Approach (depreciation methodology) of valuing such assets requires a determination of useful life of each type of asset in order to properly complete the formula for determining depreciation and arriving at Net Book Value. C. Infrastructure Assets Useful Lives: Adoption of the capitalization level policy, in accordance with GASB 34, also requires the City (public agencies) to disclose its policy for estimating the "useful lives" of Networks and Subsystems of Infrastructure Assets. The following have been determined to be the useful life of each relevant Infrastructure Assets: Network Subsystem Useful Life Roadway Pavement 30 Sidewalks 50 Curb & Gutter 50 Traffic Signals 25 Medians 50 Street Trees N/A Parks & Recreation Improvements 25 Storm Drain Pipes 100 Structures 100 077 Network Subsystem Useful Life Water System Pipes Facilities /Water Tanks 50 25 Sewer System Pumps Pipes 25 50 Buildings N/A 50 Land N/A N/A Right -of Way Land N/A N/A Projects in Progress N/A N/A D. Infrastructure Assets: The dollar amount at and above which infrastructure asset acquisitions (purchases, construction, donation, dedication and the like) are added to capital asset accounts, and below which such assets acquisitions are not required to be reported or disclosed for the purpose of GASB 34 is $100,000 based on current replacement cost. E. Capital Fixed Assets: The dollar amount at and above which capital fixed asset acquisitions (building contents, mechanical equipment, vehicles, etc.) are added to capital asset accounts, and below which such assets acquisitions are not required to be reported or disclosed for the purpose of GASB 34 is $5,000 based on current replacement cost. F. Capital Fixed Assets Useful Lives: The useful life of relevant Capital Fixed Assets is: Building Contents & Mechanical Equipment 5 -50 Years Vehicles 5 Years G Exceptions: This policy will give to the Director of Administrative Services the authority to review and change asset useful lives and determine which assets to include under the Capitalization Policy to comply with Governmental Accounting Standard Board (GASB) Statement 34. H. City Council: With the approval of the City Council this Capitalization Policy will be in effect to comply with Governmental Accounting Standard Board (GASB) Statement 34. r ,• EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a $38,000 professional services agreement with Harris & Associates to provide construction documents and specifications for the Recreation Park Parking Lot Improvement Project (Phase I & 2) totaling $510,000. RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to sign a professional services agreement approved as to form by the City Attorney; and /or, 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On October 8, 2003 City Council authorized staff to solicit proposals for design services as related to the Recreation Park Parking Lot Improvement Project. The project is an expansion of the north and south parking lots at Recreation Park to accommodate the new city Community Center project. Nine proposals were received from different consultants. Harris & Associates was picked for their expertise, level of service, and cost. They will develop construction documents, specifications, and a refined cost estimate for the project. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: 1) Scope of Work; 2) Fee proposal; 3) Design schedule; FISCAL IMPACT: Operating Budget: $510,000 ($160,000 approved FY 2003 -04 C.I.P project, $350,000 to be requested in FY 2004 -05 C.I.P.) Amount Requested: $38,000 Account Number: 301 - 400 - 8202 -8499 Project Phase: Design Appropriation Required: _Yes X No ORIGINATED BY: DATE: J es arisen, Director of Community, Economic and Development Services RE�VIEV)/ED BY: DATE: 079 13 Mary Strenn, ty Manager BACKGROUND & DISCUSSION (cont): PROJECT DESCRIPTION The expansion of the north and south parking lots have been broken into two phases, Phase I and Phase 11. Phase I of the project consists of 1) designing the expansion of the north and south parking lots; and 2) the physical expansion of the south parking lot only. Phase 11 of the project is the physical expansion to the north parking lot located off Pine Ave. The expansion of the south parking lot, Phase I, will be accomplished by: 1) changing the angle of the parking spaces from 45 degrees to 90 degrees; and 2) realigning a majority of curb lines that run along the perimeter of the parking lot. This will yield 26 additional parking spaces. The project will not affect any part of the scout house or its adjacent parking lot. The expansion of the north parking lot, Phase 11, will be done by: 1) changing the angle of the parking spaces from 45 degree to 90 degree; 2) realigning a majority of curb lines that run along the perimeter of the parking lot; and 3) relocating the center tree island to the west to provide for more parking spaces to the east of the tree island. This will yield 40 additional parking spaces. FUNDING Of the $510,000 needed for the expansion of the north and south lot, $160,000 was approved through the Capital Improvement Program for Phase I. Of the $160,000, $38,000 will be used for designing the expansion of both the north and south parking lots and $122,000 will go towards construction and management of the south lot only. In the future, staff will submit a request of approximately $350,000 through the 2004 -05 Fiscal Year Capital Improvement Program (CIP) for the expansion of the north parking lot (Phase II). ,' SCOPE OF WORK 1.0 Project Management 1.1 Meetings We will attend regular meetings with City staff to review the project progress and discuss outstanding project issues. We will prepare and transmit meeting agendas to City staff a minimum of 24 hours prior to the scheduled meeting time and we will provide draft meeting minutes for the City's review within one week of each meeting. 1.2 Progress Reports Harris' project manager will prepare and transmit project status reports to the City's project manager on a bi- weekly basis throughout the design period. The progress reports will track the progress of each task and subtask of our scope of work. This will ensure a timely update of the status of the project schedules and notable upcoming project - related events. 1.3 Utility Coordination We will mail initial utility notifications to all utility companies that have facilities within the project limits making them aware of the upcoming construction activities and requesting copies of their maps, plans, and /or sketches of their existing and/or proposed facilities within the project limits. In addition to the written utility notifications, we will contact the utility companies by telephone to ensure that written notifications were received and being acted upon. We will send out copies of progress submittals to affected all utility companies and notify them of the anticipated project construction schedule and request any utility potholing and /or relocations necessary for the construction of the proposed improvements. We have not included the design of utility relocations. However, we will coordinate directly with affected utility companies for the relocation of their facilities on behalf of the City. As with all of our design projects, we will maintain a utility log to track who and when notifications were sent to and document the responses to the notices. We will copy City staff on all utility correspondence. 1 4 Quality Reviews During the initial design phase and prior to each submittal to the City, our quality control /quality assurance (QA /QC) manager will review the design criteria, accuracy, and completeness of the plans and other documents using our in -house QA /QC Program guidelines to ensure a high -level work product. s• = I Harris & Associates 2.0 Conceptual Design 2.1 Data Gathering and Site Visits Harris staff will gather all available record plans and aerial photos from the City and other agencies pertinent to the design of the project. In addition, Harris staff will conduct field reviews and measurements of the project limits to identify physical constraints for the proposed parking lot improvements. 2.2 Conceptual Design Harris staff will verify the existing parking stalls sizes and quantities and confirm the proposed parking layouts from the "Recreation Park Master Plan" dated February 2003 prepared by LPA. With available record plan information and aerial photos, Harris will layout parking concepts using the minimum non - residential parking stall size identified in the City Code (8.5' x 18') along with the 25 -foot aisle width also identified in the City Code and required number of handicap spaces. This will allow us to determine the required areas of parking lot widening and identify the areas that will require detailed topographic survey. 2.3 Conceptual Construction Cost Estimates Quantities of items of work will be compiled for the proposed improvements shown on the conceptual plans and construction cost estimates will be prepared using unit costs from recent bid results and Harris' extensive bid history database. This will ensure that the projects contemplated are within the City's budget. 3.0 Preliminary Design 3 1 Topographic Survey A complete topographic survey is anticipated for the North Parking Lot to allow a proper design of the proposed parking lot improvements The survey will extend beyond the project limits in all directions to design match work at slopes and existing improvements. For the South Parking Lot, limited topographi c improvements. Due to the irregular shape of the the entire lot will be provided 3.2 Preliminary Improvement Plans survey is anticipated for areas of minor South Parking Lot, a planimetric survey of Preliminary improvement plans will be prepared for the two parking lots at a scale of 1 " =10' or 1 " =20' as appropriate to show the proper level of detail for the proposed improvements. The improvement plans will include disposition of existing improvements such as curbs, sidewalks, lights, and trees; proposed pavement, curbs, sidewalk, retaining walls (if necessary), trees relocations and irrigation modifications; and proposed signing and striping layouts including handicap stalls and ramps. The landscape and irrigation design will be limited to remedial work to mitigate existing improvements affected by the proposed parking lot improvements. 082 Harris & Associates The landscape and irrigation design will be limited to remedial work to mitigate existing improvements affected by the proposed parking lot improvements. For the two parking lots, we anticipate the following plans sheets: Description Number of Sheets Title Sheet 1 Details and Sections 2 Parking Lot Improvement Plan 2 Parking Lot Striping Plan 2 Planting and Irrigation Plan 2 Total Plan Sheets = 9 3.3 Preliminary Construction Cost Estimates Preliminary construction cost estimates will be prepared from actual quantities shown on the plans and unit costs from recent bid received by the City for similar items of work and Harris' extensive bid tabulation history database. 4.0 Final Plans, Specifications, and Estimate 4 1 Final Plans Final plans will be prepared incorporating comments from the City. The final plans will be prepared using standard City titleblock. 4.2 Specifications Specifications will be prepared in the City's format using a digital sample provided by the City. The specifications will be submitted to the City for review with the final plans. 4.' ) Final Construction Cost Estimates Final construction cost estimates will be prepared and submitted to the City for review with the final plans. 5.0 Finalize Plans and Specifications We will incorporate the City's comments on the final plans and specifications and finalize the plans and specifications for bidding by the City. Plans will be plotted on reverse -read mylars wet - signed and stamped by a licensed Civil Engineer. The specifications will be printed in the City's format ready for reproduction. n83 MI Harris & Associates City of El Segundo Fee Proposal Recreation Park Parking Lot Improvements Task 1 0 Project Management Project Project CAD Wagner Kobata $550 $870 Manager Designer Technician F&& gineering Associates $1,650 Task/Subtask $145 $100 $95 Survey Landcsape Subtotals Task 1 0 Project Management 1.1 Meetings 6 16 $6,600 $550 $870 1.2 Progress Reports 4 6 40 $550 $1,650 $580 1.3 Utility Coordination 14 46 4 $380 14 Quality Reviews 6 $4,600 $1,5201 $0 $550 $870 Subtotal Hours = 16 0 4 $6,600 $1,650 20 Subtotal ($) _ $2,320 $0 $380i 0 $2,700 Task 2.0 Conceptual Design 2 1 Data Gathering and Site Visits 2.2 Conceptual Design 4 -8-24-16 16 $6,600 $550 $2,180 $5,630 2.3 Conceptual Construction Cost Estimates 2 6 40 $550 $1,650 $890 $8 Subtotal Hours = 14 46 16 76 Subtotal ($)._ $2,030 $4,600 $1,5201 $0 $550 $8,700 Task 3.0 Preliminary Design 3.1 Topographic Survey 6 16 24 $6,600 $1,100 $6,600 3.2 Preliminary Improvement Plans 4 32 40 $550 $1,650 $9,230 3.3 Preliminary Construction Cost Estimates 2 4 24 $690 Subtotal Hours = 6 36 40 $0 $1, 100 82 Subtotal ($) _ $870 $3,600 $3,800 $6,600 $1,650 $16,520 Task 4 0 Final Design -4-16 4 1 Final Plans 4 2 Specifications 6 16 24 1 256 $1,100 $5,560 $870 4 3 Final Construction Cost Estimates 2 4 $3,8501 1 $550 $2,760 $690 Subtotal Hours = 12 20 24 56 Subtotal ($) = $1 ,740 $2,000 $2,280 $0 $1, 100 $7,120 Task 5 0 Finalize Plans and Specifications 2 41 16 1 256 22 Subtotal ($) _ $290 $400 $1,520 $3,8501 1 $550 $2,760 Total Hours by Classification = 50 1 1 256 Total ($) by Classification = $7,2501 $10,600 y),5ool $6,6001 $3,8501 1 $37,800 084 Revised December 18, 2003 � I Harris &Associates � c C CL c c c O Q t: N O m -- - - - -- - - - -- - - — - ul c co a- E - - - - -- -- -- - V cc in >. ?v? 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CD W m cn - ¢ - -y o - -- cn ca ca- o o LL IL a` O E 0 ? m N C7 V N m h N C C LL � 0 w cu a d o E m tL C � _ _ _ - E o, CD 0 y __ ` _a a c a CO LL _ N v v w o E U Q a `m d > Z o Can m 2�' c c U O a o c a E E T O 'a O 7 0 d - -- - - - - - o c- -� -U - o -- Im d - H CL a N -M -- --- co cm - -- -- - d L aNi U N U) Cl) L N m n a U ° a i 0 cis 'y d � -- - - - - c a� N C7 - N c7 -N —N- - - -- - - - - -- -- - - - - - a o a _° L N O a a O a O O ¢ w w w O O a O a O ¢ O a O a O Cl O a O a O G c 2 LL LL LL 2 Q Q Q Q 2 2 of V ? c0 n N n N N m w N w N m O t+) N O N In N n O a 7 V 0 V V C m m m m m m LLJ m m r= ¢ ¢ t LL LL LL LL LLLL LL LL LLL LL 2T 2 2 Q Q Q Q 2 N O N O N O N O N O m O w N �- O R7 O U) In N m N N m c0 N ca N O O In N O O O N O O N N O 1l7 n n n N n m ID m E N m N E m C o cm C L 12 c N N m m O m m LL W W m E U U c7 N O U C rn O U C rn w a [D U m G 4 O N C (n O m D m m O m D N C (n ' C6 W a W E m C m .m.. a m o m o CD m Lr °' rn v E CD L m c rn m 2 ;� o U m m 0 U o� h p >, C m Z m v a o E - m y o U m Z c E m Ll c <T m C m c N U o C m a m LL W c cc d a v m C .n N U �ri p C c m m m rn Q U = � m d U c O (7 m iE m v o m v o m > D E _ m rn O c E m c E m 3 m > ¢ D m c a c a O U c 3 m > D N ao C m Ll N p c O W d n- N (� O U o U U m �_' (1 F a` a` r LL LL m LL �_ tL = p p N N N N N U p Ch •- cn N O O c0 C.i p v N v (�1 v U p _C LL N EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance of $65,383.00 in grant funding from the U.S. Department of Homeland Security (DHS), Urban Area Security Initiative (UASI) grant program. Fiscal Impact: None RECOMMENDED COUNCIL ACTION: 1) Accept a $65,383.00 grant award from the UASI Grant Program. 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On July 16, 2003, a grant orientation was conducted for the Urban Area Security Initiative (UASI) Grant Program. Under the UASI program, the City of Los Angeles was awarded $18.8 million dollars. The City of Los Angeles under the grant program rules was designated as a "core" city, and a region was established that included 16 jurisdictions (including the City of El Segundo) sharing a contiguous border with the City of Los Angeles. The City of Los Angeles retained $17,077,578 of the Grant and distributed the remainder to the sixteen jurisdictions. On December 15, 2003, after a lengthy negotiation process, the UASI Working Group members unanimously approved a budget document for the Urban Area Core Cities. This process ultimately awarded the City of El Segundo a total of $65,383.00 for interoperable communications equipment for the El Segundo Police Department's Emergency Coordination Vehicle. The completed budget plan has been submitted to the State of California for approval. Once - Continued on next page - ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: None Amount Requested: $65,38300 Account Number: 001 - 400 - 3255 -8104 Project Phase: NIA Appropriation Required: X Yes — No ORIGINATED: DATE: � d� (�UJYn• ! r / � – b� Norm Angelo, F e Chief REVIEWED BY: DATE: Mary Stre City Manager C 8 6 14 BACKGROUND & DISCUSSION (continued): the budget plan is approved by the State in 2004, each city will be contacted with instructions to begin purchases as approved. The El Segundo Police Department will then return to the Council at a later date to submit its final purchase requisitions for the equipment approved under this grant: 1) An *APCO -25 approved mobile dual control head UHF (450 -512 MHz) analog /digital narrow band capable radio; 2) (12) *APCO -25 approved handheld UHF (450 -512 MHz) analog /digital narrow band capable radios; 3) Handheld radio charging racks and battery conditioning system; 4) Satellite Phone, mobile mount, and service package. *APCO - Association of Public- Safety Communications Officials *APCO -25: Refers to Project 25 technical standards for narrow -band 12.5 kHz Phase I, and 6.25 kHz Phase 11 radio communications technology. The United States Department of Homeland Security issues this grant. The grants are 100% federally funded. Each agency making purchases under the grant must spend the approved funds within the designated period and submit appropriate receipts for reimbursement. Typically, reimbursement occurs within 120 days of submission of documentation. The equipment purchased under the grant falls within a regional plan as approved by the Los Angeles County Police Chiefs Association to improve regional interoperability capabilities, and the priorities established by the El Segundo Police Department to improve local interoperable capabilities, command and control, personnel accountability, and improve redundancy in response to major incidents. The radios will provide law enforcement with narrow band frequency and digital communications capability, and allow field units to coordinate with the LAPD and Los Angeles County Sheriff's communications systems, and existing analog systems in the greater Los Angeles area. The City of El Segundo agrees to maintain and replace this equipment as needed to ensure regional interoperability capabilities. The City of El Segundo Police Department will incur annual service fees for the Satellite Phone service, which will be addressed through the department budget as approved by the City Manager. 087 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to amend the Civil Works Corporation Annual Contract (No. 3212) for an additional amount of $26,010 for curb and sidewalk repairwork. — (Estimated cost = $26,010). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Approve Amendment to Contract No. 3212; (2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On August 5, 2003, the City Council awarded an annual contract for $50,000 to Civil Works Corporation for concrete curb, sidewalk and other minor improvements. On November 5, 2003, the City Council amended this contract for a total contract amount of $82,040. In the fiscal year budget 2003 -04, $26,010 is available for curb and sidewalk repair work. Civil Works Corporation has provided satisfactory work in the current contract. Staff is requesting an amendment to the current contract in the amount of $26,010 for perform curb and sidewalk repair work on a needed basis. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: $200,000 $ 26,010 001 - 400 -4202 -6206 = $17,960 118 -400- 8203 -8604 = $ 8,050 Current contract No ORIG E Y DATE: January 13, 2004 David o nson, Interim Director of Public Works REVIEWED BYF_ DATE: M4 St r n, City Manager 01 -20-04 Amend the Q W works Corporabon Annual Contract Na 3212 1 for an Additional Amount of 26 010 for Curb and SAewalk Repav Wo r�r� VVVV EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of plans and specifications for the El Segundo Skateboard Park located at 405 Grand Avenue - Approved Capital Improvement Program - (Estimated cost = $379,800). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the project for receipt of construction bids; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On December 18, 2001, the City Council approved an agreement with Purkiss- Rose -RSI for the design of the El Segundo Skateboard Park. The design is now complete and staff recommends advertising this project for receipt of construction bids. The total estimated construction cost of the project, including contingencies, is $379,800. The Recreation and Park Commission met on January 14, 2004, at a special session to review these plans and approve the project design. ATTACHED SUPPORTING DOCUMENTS: Letter from Recreation and Parks Commission. 2. Location map. FISCAL IMPACT: Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: $397,000 $379,800 301 - 400 - 8202 -8989 Adoption of plans and specifications No ORIGINATED DATE: January 15, 2004 �0 t" David Johnson, Interim Director of Public Works REVIEWED BY:/? � DATE: Mary Strenn, City lager 01 -20 -04 Adopt Plans and Specifications for the El Segundo 1 Skateboard Park Located at 405 Grand Avenue 6 089 Elected Officials: Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tom Nancy Wemlck, Council Member John G Gaines, Council Member Kelly McDowell, Council Member Cindy Mortesen, City Clerk Ralph Lanphere, City Treasurer Appointed Officials: Mary Strenn, City Manager Mark D. Hensley, City Attorney Department Directors Jeffrey Stewart, Assistant City Manager James Hansen, Community, Economic: Development Services Bret Plumlee, Administrative Services Norm Angelo, Fire Chief Debra Brighton, Library Jack Wayt, Police Chief David Johnson, Interim Public Works Stacia Mancini Recreation 8 Parks www.elseaundo.or_p January 15, 2004 51 STACIA MANCINI, DIRECTOR Recreation and Parks Department Honorable Mayor Gordon and Members of the City Council Regarding: Proposed Skateboard Park A Special Recreation and Parks Commission meeting was held on Wednesday January 14, 2004. The item on the agenda was the review of the proposed skateboard park, for City Council consideration on Tuesday January 20, 2004. The Recreation and Parks Commission reviewed the proposed Skateboard Park plans, and voted enthusiastically to recommend approval of the project. The Recreation and Parks Commission is very pleased to see the Skateboard Park, moving forward. Sincerely, 5� 0 N^ - - � Recreation and Parks Commission By Stacia Mancini, Director 339 Sheldon Street, El Segundo California 90245 -0989 Phone (310) 524 -2707 FAX (310) 322 -3693 smancini @elsegundo.org 1 � v N n O n N m J n �1 N Z g 1 D o j0 O W CJOn _ N S-00 WAAI City Boundary-\ It v \ +w r YUCCA ST, SST P _ � m -•ir R /V1 1t v ai NI T � ST o G) I J = 1 N � 9 O = Y HILLC BEST Si t o s 1 a z n m r1 m 1 t r z a� z Is a VALLTl n E C.1 s a F. L W of O � LOY4 VISTA ST � WHITING ST EJ _ B9=Bl I I® I c o P VIRGINIA ST e�e� ®000aa CONCORD ST a FE-1 F ❑ R W B 4� -.J�B f Otl� ^M01H� i a6 a RICHMOND SL In B E��� PL E R r MAIN ST ♦� r � PEPP R © i N A STANDARD ST _ �e B ❑ _ N O A N Y_ _ _ o a B ooao n W ARENA 5 i x v SHEL DON ST I�''''�l�IT�y�� BLANCHE R0. I p PENN ST ®® a �l�J ❑ y z MCCA Y CT. 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RECOMMENDED COUNCIL ACTION: Recommendation — (1) Adopt resolution; (2) Authorize staff to install the authorized stop signs; (3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City Traffic Committee, made up of staff from the Police and Public Works Departments, has reviewed recent resident requests for installation of four -way stop signs at the Main Street / Franklin Avenue and Grand Avenue / Virginia Street intersections. (Background & discussion continues on the next page......) ATTACHED SUPPORTING DOCUMENTS: 1. Draft Resolution. 2. Location map. FISCAL IMPACT: No fiscal impact. Capital Improvement Program: Amount Requested: Account Number: Project Phase: Appropriation Required: DATE: January 13, 2004 Interim Director of Public Works REVIgVED BYr DATE: Mafy Str , City Manager 01 -20 -04 Adopt Resolutan Amending Resolution No 4162 Regarding 4 -way Stop 1 ■ Sgns at Main Street - Franklin Avenue and Grand Awnue•Vnpina Street Intersections 192 BACKGROUND & DISCUSSION: (continued) Based on the review and the following discussion, the Committee recommends installation of the requested four -way stop signs. 1. Main Street / Franklin Avenue Intersection: Currently, east -west Franklin Avenue has stop signs. There are no stop signs for north -south Main Street traffic. The stop sign warrant analysis based on Caltrans methodology justified the installation of four -way stop signs. The recently constructed curb extensions (bow - outs) at the intersection present a sight distance issue forthe Franklin Avenue traffic entering the intersection. This issue will be of additional concern when the landscaping within these curb extensions mature (and grow taller). There is also considerable pedestrian activity in the crosswalk across Main Street generated by the patrons of the U.S. Post Office. 2. Grand Avenue / Virginia Street Intersection: Currently, north -south Virginia Street has stop signs. There are no stop signs for east -west Grand Avenue traffic. The stop sign warrant analysis based on Caltrans methodology did not justify the installation of four -way stop signs. One of the justifications in this methodology requires the accident history of an intersection to indicate five (5) accidents in a twelve (12) month period that would have been prevented if four -way stop signs were in place. For this particular intersection, three (3) recent accidents (08- 26 -03; 11- 26 -03; and 12- 23 -03) have occurred at a rate of one (1) accident per month. Virginia Street is the only through north -south street west of Main Street. It is also anticipated that the traffic at the Virginia Street / Grand Avenue intersection may increase after the full utilization of the Downtown Improvements Project and the development at the northeast corner of the nearby Grand Avenue / Richmond Street intersection. Even thought the stop sign analysis failed to completely satisfy the required warrants, the Traffic Committee took the above mitigating concerns into consideration and recommends installation of four -way stop signs. 01 -20 -04 Adopt Resolution Amending Resolution No 4162 Regarding 4 -way Stop Signs at Main Street - Franklin Avenue and Grand Avenue - Virginia Street Intersections 093 RESOLUTION NO. A RESOLUTION AMENDING RESOUTION NO. 4162 REGARDING THE INSTALLATION OF 4 -WAY STOP SIGNS AT THE INTERSECTIONS OF MAIN STREET / FRANKLIN AVENUE AND GRAND AVENUE / VIRGINIA STREET The City Council of the City of El Segundo does resolve as follows: SECTION 1* Section 5 - Through streets and stop intersections portion of Resolution No. 4162 is amended to read as follows: 1. Subsection 5.40 is amended to read: Franklin Avenue at Main Street, all entrances. 2. Subsection 5.45 is amended to read: Grand Avenue at Virginia Street, all entrances. SECTION 2. The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 3. This Resolution will become effective immediately upon adoption and will remain effective until superseded by subsequent resolution or ordinance. PASSED, APPROVED and ADOPTED this 20th day of January, 2004. Mike Gordon, Mayor of the City of El Segundo, California 094 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of January 2004, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Cindy Mortesen, City Clerk APPROVED AS Mark D. Hensler By: Karl H. 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Z rllNOl O E1111= 1S Mtlls I31S < Q N is r � 17 A ltlt]V!1 Z 'ON 3HONr15 NO ' ❑❑ ❑ Q ®® 15 NN3d ; 1 F-d is THIMV e ® 1S XOOl3Ni U _'� � �0� U _ e V w N LIEIEIE�� V �r1 p U- N � ❑ Q t 16 OtlrON V15 N tl3dd3d r � � yr� } tl aBE ®e ,d +i �G ~ tl N 15 Otl0]NO] U BB O e I ❑ ®BE3 is ONIIIHIA IA + m J ±'ELL, 15 tll Sln sHOI s RU- = W m I 15 1S3tl3I1IH Z 15 1 11 w VU 1 W7 (n IS 3Nn0 15 v]]nA ' N. ►P Il - 1 ,-Unog A110 ISOM 4�5 0 _J � ANOE 1 :L w N - �pS f` ; O o a 1/1 p Of e o 1.L O Ct'l J`S1► V Z Q S11 U LLI U Z U 096 0- N EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding addendum to Professional Services Agreement contract for Marcus Lubba, coach for swim team and swim programs. RECOMMENDED COUNCIL ACTION: 1. Authorize City Manager to approve addendum to Professional Services Agreement contract for Marcus Lubba, coach for swim team and swim program. 2. Alternatively discuss and take other action regarding this item. BACKGROUND & DISCUSSION: Due to program changes at the swim stadium, Marcus Lubba, contract aquatics employee, will be assuming additional swim team coaching and program responsibilities. Consequently, his initial contract salary will be increased to more than $10,000 reflected by the additional programs. (Payments will be based upon a percentage of the programs registration and will not affect the general fund budget). Mr. Lubba will be coaching the Junior Guards program, which is one of the most popular aquatic programs offered. Junior Guards is a training program for the LA County Guards program. El Segundo Jr. Guard participants have a very high success rate for qualifying for the county program. LA County even refers interested youth to register for the El Segundo Jr. Guard program for training. For the past several years this program has filled to capacity (100 participants) and is offered annually in the spring. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required 108- 400 - 5208 -6202 _Yes x No (Judy n�oe, Rec eation Superintendent Stacia Mancini, Recreation and Parks Director , City Manager DATE: January 6, 2004 DATE: 31 y 097 1 8 EL SEGUNDO CITY COUNCIL MEETING DATE: January 13, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding introduction and first reading of an Ordinance adding Chapter 4 to title 10 of El Segundo Municipal Code entitled "Skateboard Parks" granting the City specific immunity from liability associated with the operation of a skateboard park. RECOMMENDED COUNCIL ACTION: (1) Waive first reading and introduce the Ordinance; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In order to obtain legal protections from liability, public entities that own and operate skateboard parks must either supervise those parks or adopt an ordinance requiring skateboarders to use safety equipment. Since it is impractical for the City to supervise its skateboard parks, it must adopt an ordinance making it unlawful for skateboarders to use the skateboard parks without protective gear. The proposed ordinance fulfills this requirement and directs that signs be posted notifying skateboarders that skateboarding is hazardous and safety equipment must be worn at the parks. California law gives the City immunity from certain types of recreational activities including, without limitation, horse riding, boating, skiing, hang gliding, kayaking, rock climbing, surfing, white water rafting and skateboarding. Such activities are referred to as "hazardous recreational activities." (continued) ATTACHED SUPPORTING DOCUMENTS: Draft Ordinance FISCAL IMPACT: Operating Budget: NA Account Number: NA Amount Requested: NA Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: January 13, 2004 Stacia Mancini, Director of Recreation and Parks REVIEWED BY: DATE: I Mary Stren , City Manager /3 jf 19 Background and Discussion (con't): However, despite the the inclusion of skateboarding into that category and the immunity granted by adoption of the attached ordinance, current law only protects the City from liability for injuries arising from skateboarding in skateboard parks if the person skateboarding is fourteen (14) years or older; and the skateboarding activity causing the injury was a "stunt, trick, or luge." These limitations were imposed in 1997 by AB 1296 (Morrow) and again in 2002 by SB 994 (Morrow). In addition, the City is required to keep a record of all injuries that occur at its skateboard parks. The City can, however, seek reimbursement from the state of California since this requirement appears to be a state mandate. Staff recommends adoption of the attached ordinance as the most expedient method of insulating the City from the risks inherent with the construction and operation of a skateboard park. M•• ORDINANCE NO. AN ORDINANCE ADDING A NEW CHAPTER 4 TO TITLE 10 OF THE EL SEGUNDO MUNICIPAL CODE ENTITLED "SKATEBOARD PARKS," AND CONSISTING OF SECTIONS 10 -4 -1 TO 10 -4 -5. The city council of the city of El Segundo does ordain as follows: SECTION 1: The City Council finds and determines as follows: A. Skateboarding is a growing youth- oriented recreational activity within the city of El Segundo. In recent years, specialized forms of skateboarding have become popular. These types of activities have resulted in undesirable secondary effects including, without limitation, damage to public and private property; increased dangers for vehicle traffic traveling on public and private roads; and impediments to the free flow of pedestrians using public property and common areas; B. To help reduce these secondary effects of skateboarding, and to provide a recreational opportunity for the City's youth, the City Council approved the construction of skateboard parks within the City; C. Skateboarding is a hazardous recreational activity which frequently results in physical injury and can result in death. The City Council believes that skateboarders should assume all risk associated with their activities, without burdening the City's taxpayers with liability for personal injuries; D. Skateboarding is a hazardous recreational activity as defined by Government Code § 831.7. In order to have the immunities offered by Government Code § 831.7, however, the City must comply with Health and Safety Code § 115800; E. The City Council finds that it is impractical to regularly supervise the City's skateboard parks and therefore chooses to adopt regulations mandating the use of safety equipment; F. The City Council believes that the age and skateboard activity limitations placed on the City's immunities by AB 1296 (Morrow) in 1997 and continued by SB 994 (Morrow) in 2002 are unwarranted and should be removed at the earliest opportunity; G. It is in the public interest to adopt this ordinance for the purpose of protecting the public health, safety, and welfare. Page 1 of 4 100 SECTION 2: A new Chapter 4 is added to Title 10 of the El Segundo Municipal Code ( "ESMC ") to read as follows: "Chapter 4 SKATEBOARD PARKS 10 -4 -1: PURPOSE. 10 -4 -2: DEFINITIONS. 10 -4 -3: PROTECTIVE GEAR REQUIRED. 10 -4 -4: SIGNS. 10 -4 -5: VIOLATIONS. 10 -4 -2: PURPOSE. This chapter is adopted pursuant to the city's police powers and California Health & Safety Code § 115800, and any succeeding or related statutes, for the purpose of protecting the city from claims arising from use of public skateboard parks. Skateboarding is an inherently dangerous recreational activity and persons using skateboards should do so at their own risk. 10 -4 -3: DEFINITIONS. Unless the contrary is stated or clearly appears from the context, the following definitions will govern the construction of the words and phrases used in this chapter. A. "Director" means the city of El Segundo's director of recreation and parks, or designee. B. "Skateboard Park" means city owned and operated property designated by the city council to be used for skateboarding purposes. 10 -4 -4: PROTECTIVE GEAR REQUIRED. Any person skateboarding at a skateboard park must wear protective equipment consisting of, at a minimum, a helmet, elbow pads, and kneepads. 10 -4 -5: SIGNS. A. The director will provide notice regarding the requirements of this chapter to individuals using the skateboard park by use of signs that state the following: Page 2 of 4 101 "THIS SKATEBOARD PARK IS NOT SUPERVISED. SKATEBOARDING IS HAZARDOUS. THE EL SEGUNDO MUNICIPAL CODE REQUIRES PERSONS USING THIS SKATEBOARD PARK TO WEAR A HELMET, ELBOW PADS, AND KNEEPADS. FAILURE TO COMPLY IS UNLAWFUL." B. These signs must be posted in at least one (1) conspicuous location, be made of a durable material, and posted in a permanent manner. 10 -4 -6: VIOLATIONS. Violations of § 10 -4 -3 will be prosecuted as infractions in accord with § 1 -2 -1 of this code." SECTION 3: The City Manager, or designee, is directed to maintain a record of all known or reported injuries incurred by skateboarders in a skateboard park including, without limitation, a record of claims and lawsuits arising from any such incident in compliance with Health and Safety Code § 115800. These records must be filed with the Judicial Council not later than January 30 of each year. The City Manager, or designee, is authorized to seek reimbursement from the state of California for the cost of maintaining such records pursuant to Government Code §§ 17500, et seq. without further City Council action. SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the city council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 6: This Ordinance will become effective on the thirty-first (31 st) day following its passage and adoption. Page 3 of 4 102 PASSED AND ADOPTED this day of , 2004. Mike Gordon, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of , 2004, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney M. Karl H. Berger Assistant City Attorney Page 4 of 4 103 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: CouncilmemberWemick AGENDA DESCRIPTION: Consideration and possible action to support a letter to the Los Angeles Area Advisory Committee ( LAXAAC) stating the City's endorsement of a LAXAAC resolution opposing the relocation of the southern runway at Los Angeles International Airport (LAX) 50 -feet closer to El Segundo RECOMMENDED COUNCIL ACTION: 1) Approve attached letter to LAXAAC; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the January 2004 meeting of LAXAAC, the committee approved a resolution opposing the relocation of the southern runway at LAX and requested support from the surrounding communities for the resolution. As Chair of that committee, I felt El Segundo should be ther first to support the resolution. Accordingly, this item has been placed on the agenda for the City Council's consideration. ATTACHED SUPPORTING DOCUMENTS: Attached letter to LAX Advisory Committee FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DATE: January 15, Nancy Wel'hick, Councilmember REVIEWED BY- ' DATE: _ l Mary St n, City Manager 101 20 ' � . 1 Nancy Wernick, Councilmember Elected Officials: Mike Gordon, Mayor Sandra Jacobs, Mayor Pro Tem Nancy Wemick, Council Member John G. Gaines, Council Member Kelly McDowell, Council Member Cindy Mortesen, City Clerk Ralph Lanphere, City Treasurer Appointed Officials: Mary Strenn, City Manager Mark D Hensley, City Attorney Department Directors Jeffrey Stewart, Assistant City Manager Bret Plumlee, Administrative Services James Hansen, Community, Economic and Development Services Norm Angelo, Fire Chief Debra Brighton, Library Jack Wayt, Police Chief David Johnson, Interim, Public Works Stacta Mancini, Recreation B Parks www.elsegundo org January 20, 2004 LAX Area Advisory Committee LAX Community Relations Division One World Way, Room 225 Los Angeles, CA 90045 Dear Committee Members: I am writing on behalf of the El Segundo City Council to state the City of El Segundo's support of a the resolution from the LAX Area Advisory Commission opposing the relocation of the southern runway (25L) at LAX fifty -feet closer to El Segundo. We are aware that the Committee took that action on January 8, 200/ after learning that plans may be underway to relocate that runway as a project separate from the proposed Alternative D of the LAX Master Plan. This letter serves to reiterate the City of El Segundo's opposition to any plan that would result in the relocation of the southern runway (25L) closer to our community. We appreciate your consideration of this letter. If you have any questions, please contact the members of the City Council at (310) 524 -2302. Sincerely, Nancy Wer Ick Councilmemb 350 Main Street, El Segundo, California 90245 -3895 Phone (310) 524 -2302 FAX (310) 322 -7137 1 D3- EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Council Report - Mayor AGENDA DESCRIPTION: Consideration and possible action regarding reinstallation of stepping stones of the El Segundo Chamber of Commerce program. RECOMMENDED COUNCIL ACTION: 1) Council direction to staff to set the date to reinstall the stepping stones of the Chamber of Commerce's program; 2) Alternatively, discuss and take other action regarding this item. BACKGROUND & DISCUSSION: The Downtown Specific Plan Improvement Project has now been completed. I understand that the project is about to be accepted by the City from the contractor. I think that it is time to put the stepping stones back in place. The City had removed the stepping stones in preparation for the reconstruction of the downtown sidewalks. Staff has indicated that the reinstallation into the new pavement is under a separate City contract to be completed after the renovation. It is timely for staff to talk with the Chamber of Commerce and confirm the date for reinstallation. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes _ No ORIGINATED: DA1_1=: 11131U4 Mike Gordon, Mayor, REVIEWED BY DATE: 1/13/04 A010 � Mary St n, City Manager �/Y 106 21 EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Council Report - Mayor AGENDA DESCRIPTION: Consideration and possible action regarding the contribution of $20,000 towards the Los Angeles Air Force Base ( LAAFB) Regional Alliance's effort to prevent the closure of the facility as a result of the Base Realignment and Closure Commission (BRAC) process. RECOMMENDED COUNCIL ACTION: 1. Discussion; 2. Direct staff to appropriate and convey $20,000 to the LAAFB Regional Alliance and /or, 3. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The City is aware that Congress has authorized another Base Realignment and Closure Commission (BRAC) to evaluate the viability of military bases. Consistent with previous BRAC efforts it is anticipated that a number of bases will be closed when the Commission completes its work. Consequently, the Los Angeles Air Force Base ( LAAFB) will be among the properties evaluated and has the potential to be placed on the recommended closure list. (Background & discussion continues on the next page.....) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: LAAFB Land Conveyance, Construction and Development Project Amount Requested: $20,000 Account Number: 001 - 400 - 2402 -6214 Project Phase: N/A Appropriation Required: x Yes _ No I/9INATED DATE: Mike Gord n, Mayor REVU DATE: M rity Manager 107 22 BACKGROUND & DISCUSSION (continued) The LAAFB locally employs over 3,200 people in El Segundo and approximately 65,000 in the region. The Base is projected to add another 10,000 direct and indirect jobs in the future. The present value of all the related government contracts to local aerospace companies is $8.5B, and is expected to increase to over $10B in the years ahead. Should the LAAFB be closed, it would create tremendous economic hardships in El Segundo and the surrounding region. Therefore, it is imperative that the City makes every effort to prevent the closure of the Base. By contributing $20,000 to the LAAFB Regional Alliance, El Segundo will join an array of South Bay businesses and municipalities in a joint effort to develop and implement a successful strategy. i 1�