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2004 JAN 20 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state- Your name and residence and the
organization you represent, if desired. Please respect the time limits
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00
p m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 20, 2004 — 5:00 P.M.
Next Resolution # 4356
Next Ordinance # 1371
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel), and /or conferring with the City's Labor Negotiators, as follows.
1
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 4
matters.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — None
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) - None
SPECIAL MATTERS —
2 0 Uj2)
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item The time limit for comments is five (5)
minutes per person
Before speaking to the City Council, please come to the podium and state- Your name and residence and the
organization you represent if desired Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2.00
p m the prior Tuesday) Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 20, 2004 — 7:00 P.M.
Next Resolution # 4356
Next Ordinance #1371
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Fr. Kevin Taylor of Saint Michael, the Archangel Episcopal Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Sandra Jacobs
003
PRESENTATIONS -
(a) Commendations to the Recipients of the 2003 Lighting Up the Community Progran
and to the Judges, Park Vista Jetsetters, and their able driver, Virginia.
(b) Announcement of the City of El Segundo's 87th Anniversary celebration and return of
Farmer's Market to the newly renovated Downtown to be held on Thursday, January
22, 2004 at 4:45 p.m. at Farmer's Market.
(c) Certificate of Recognition presented to Chris Amorino, the El Segundo Police Officer
of the Year 2003.
ROLL CALL
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation - Approval.
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action (Public Hearing) regarding a proposed
amendment to the El Segundo Municipal Code (ESMC) Section 14 -1 -12 and 14 -2 -7
to revise the Subdivision Regulations to add provisions to allow a stay of an
approved tentative map while litigation is pending on a project. Applicant: TPG -El
Segundo Partners, LLC.
Recommendation - (1) Open Public Hearing; (2) Discussion; (3) Adopt Resolution
approving Environmental Assessment No. 630; (4) Introduction of Ordinance for Zone
Text Amendment No. 03 -3 and waive first reading; (5) Schedule second reading and
adoption of Ordinance on December 16, 2003; (6) Alternatively, discuss and take other
action related to this item.
4 0v-t
2. Consideration and possible action (Public Hearing) regarding uniform newsrack
locations and type of newsracks to be installed on Main Street and Grand Avenue
in the Downtown Specific Plan (DSP) area.
Recommendation — (1) Open Public Hearing; (2) Discussion; (3) Adopt Resolution
identifying uniform newsrack locations and model of newsracks; (5) Alternatively, discuss
and take other action related to this item.
3. Consideration and possible action (Public Hearing) to select the City of San
Fernando, a CDBG participating city within the Los Angeles Urban County
Community Development Block Grant Program, to exchange the City of El
Segundo's unallocated Community Development Block Grant (CDBG) funds
totaling $97,095 at an exchange rate of $0.67 per CDBG dollar, for a total of
$65,054 in General Revenue Funds.
Recommendation — (1) Open public hearing and take testimony; (2) Close public hearing
and discuss item; (3) Adopt the attached Resolution authorizing the exchange of CDBG
funds with the City of San Fernando; (4) Authorize the City Manager to execute an
Agreement with the City of San Fernando, in a form approved by the City Attorney, to
exchange 2003 -2004 CDBG funds totaling $97,095 for $65,054 (exchange rate of $0.67
per dollar) in General Revenue Funds, and submit all executed documents to the Los
Angeles County Community Development Commission for approval by the County Board
of Supervisors; (5) Alternatively, discuss and take other action related to this item.
4. Consideration and possible action (Public Hearing) on the proposed projects and
budget for the 2004 -2005 Community Development Block Grant (CDBG) Program
Year. Estimated CDBG budget allocation for Program Year 2004 -2005 is $109,000.
Recommendation — (1) Open public hearing and take testimony; (2) Close public hearing
and discuss item; (3) Adopt the new 2004 -2005 CDBG projects and budget including the
appropriation of $46,250 of unallocated General Fund monies (from the sale of CDBG
funds); (4) Authorize the City Manager to execute the contracts, in a form approved by
the City Attorney, with the Los Angeles County Community Development Commission,
and with all sub - recipients receiving CDBG funds; (5) Alternatively, discuss and take
other action related to this item.
C. UNFINISHED BUSINESS
5 0 0�_:)
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
5. Consideration and possible action on a recommendation from the Homeland
Security Sub - committee to streamline the current City policy regarding grant
applications allowing staff to apply for specific grant funds prior to seeking City
_Council approval. Fiscal Impact: None
Recommendation — (1) Authorize the City Manager to approve application for certain
grant funding in which the required response time supercedes the time required to seek
formal Council approval; (2) Alternatively, discuss and take other action related to this
item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a can for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
6. Warrant Numbers 2537902 to 2538257 on Register No. 6 in the total amount of
$2,543,375.15 and Wire Transfers from 1216/2003 through 12/23/2003 in the total
amount of $1,322,827.91 and Warrant Numbers 2538258 to 2538475 on Register
No. 7 in the total amount of $1,133,186.46 and Wire Transfers from 12/24/200.
through 1/812004.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and/or adjustments; and wire transfers.
7. City Council Meeting Minutes of December 16, 2003.
Recommendation — Approval.
8. Consideration and possible action regarding an agreement between the City of El
Segundo and California Teamsters Local 911 implementing Agency Shop
provisions.
Recommendation — (1) Approve the Letter of Agreement; (2) Alternatively, discuss and
take other action related to this item.
6 006
9. Consideration and possible action regarding annual approval of funding prior year
Continuing Appropriations.
Recommendation — (1) Approve funding FY 2002 -2003 continuing appropriations in the
FY 2003 -2004 Budget; (2) Alternatively, discuss and take other action related to this
item.
10. Consideration and possible action regarding the Resolution establishing the
employer's contribution under the Public Employees' Medical and Hospital Care
Act for the Police Manager's Association, a newly formed bargaining group.
Recommendation — (1) Adopt the required Resolution; (2) Alternatively, discuss and take
other action related to this item.
11. Consideration and possible action regarding the annual Resolution updating the
employer's contribution under the Public Employees' Medical and Hospital Care
Act.
Recommendation — (1) Adopt the required Resolution; (2) Alternatively, discuss and take
other action related to this item.
12. Consideration and possible action to adopt Infrastructure and Capital Asset
Capitalization Policy related to the implementation of Governmental Accounting
Standard Board (GASB) Statement 34.
Recommendation — (1) Approve the Infrastructure and Capital Asset Capitalization
Policy; (2) Authorize the Director of Administrative Services to amend, if necessary, the
City's Infrastructure and Capital Asset Capitalization Policy to comply with Governmental
Accounting Standards Board changes; (3) Alternatively, discuss and take other action
related to this item.
13. Consideration and possible action regarding approval of a $38,000 professional
services agreement with Harris & Associates to provide construction documents
and specifications for the Recreation Park Parking Lot Improvement Project
(Phase I and 2) totaling $510,000.
Recommendation — (1) Authorize the City Manager to sign a professional services
agreement approved as to form by the City Attorney; (2) Alternatively, discuss and take
other action related to this item.
007
14. Consideration and possible action regarding the acceptance of $65,383.00 in grant
funding from the U.S. Department of Homeland Security (DHS), Urban Are,
Security Initiative (UASI) grant program. Fiscal Impact: None.
Recommendation — (1) Accept a $65,383.00 grant award from the UASI Grant Program;
(2) Alternatively, discuss and take other action related to this item.
15. Consideration and possible action to amend the Civil Works Corporation Annual
Contract (No. 3212) for an additional amount of $26,010 for curb and sidewalk
repair work. (Estimated Cost $26, 010)
Recommendation — (1) Approve Amendment to Contract No. 3212; (2) Alternatively,
discuss and take other action related to this item.
16. Consideration and possible action regarding adoption of plans and specifications
for the El Segundo Skateboard Park located at 405 Grand Avenue — Approved
Capital Improvement Program. (Estimated Cost $379,800).
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise
the project for receipt of construction bids; (3) Alternatively, discuss and take other action
related to this item.
17. Consideration and possible action to adopt a Resolution amending Resolution No.
4162 regarding 4 -way stop signs at the Main Street/Franklin Avenue and Grand
Avenue/Virginia Street intersections. (No fiscal impact).
Recommendation — (1) Adopt resolution; (2) Authorize staff to install the authorized stop
signs; (2) Alternatively, discuss and take other action related to this item.
18. Consideration and possible action regarding addendum to Professional Services
Agreement contract for Marcus Lubba, coach for swim team and swim programs.
Recommendation — (1) Authorize City Manager to approve addendum to Professional
Services Agreement contract for Marcus Lubba, coach for swim team and swim
programs; (2) Alternatively, discuss and take other action regarding this item.
CALL ITEMS FROM CONSENT AGENDA
8 008
F. NEW BUSINESS
19. Consideration and possible action regarding introduction and first reading of an
Ordinance adding Chapter 4 to Title 10 of El Segundo Municipal Code entitled
"Skateboard Parks" granting the City specific immunity from liability associated
with the operation of a skateboard park.
Recommendation - (1) Waive first reading and introduce the Ordinance; (2)
Alternatively, discuss and take other action related to this item.
G. REPORTS - CITY MANAGER - NONE
H. REPORTS - CITY ATTORNEY - NONE
I. REPORTS -CITY CLERK - NONE
J. REPORTS - CITY TREASURER - NONE
K. REPORTS - CITY COUNCIL MEMBERS
Council Member McDowell -
Council Member Gaines -
Council Member Wernick -
20. Consideration and possible action to support a letter to the Los Angeles Area
Advisory Committee ( LAXAAC) stating the City's endorsement of a LAXAAC
resolution opposing the relocation of the southern runway at Los Angeles
International Airport (LAX) 50 feet closer to El Segundo.
Recommendation - (1) Approved attached letter to LAXAAC; (2) Alternatively, discuss
and take other action related to this item.
Mayor Pro Tern Jacobs -
Mayor Gordon -
21. Consideration and possible action regarding reinstallation of stepping stones of
the El Segundo Chamber of Commerce program.
Recommendation — (1) Council direction to staff to set the date to reinstall the stepping
stones of the Chamber of Commerce program; (2) Alternatively, discuss and take other
action regarding this item.
9 009
22. Consideration and possible action regarding the contribution of $20,000 towards
the Los Angeles Air Force Base ( LAAFB) Regional Alliance's effort to prevent the
closure of the facility as a result of the Base Realignment and Closure
Commission (BRAC) process.
Recommendation — (1) Discussion; (2) Direct staff to appropriate and convey $20,000 to
the LAAFB Regional Alliance; (3) Alternatively, discuss and take other action related to
this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED.
DATE
TIME 11;1514 . M,
NAME.
10
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order Of Business- Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) regarding a proposed amendment to the
El Segundo Municipal Code (ESMC) Section 14 -1 -12 and 14 -2 -7 to revise the Subdivision
Regulations to add provisions to allow a stay of an approved tentative map while litigation is
pending on a project. Applicant: TPG -El Segundo Partners, LLC.
RECOMMENDED COUNCIL ACTION:
1) Open Public Hearing;
2) Discussion
3) Adopt Resolution approving Environmental Assessment No. 630;
4) Introduction of Ordinance for Zone Text Amendment No. 03 -3 and waive first reading;
5) Schedule second reading and adoption of Ordinance on December 16, 2003; and /or,
6) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On October 21, 2003 the Planning Division received an application to amend the ESMC to
add provisions which would allow an approved tentative map to be stayed during the length of
time that a lawsuit involving the approved tentative map is or was pending in a court of law. A
tentative map is the mechanism by which land may be subdivided for a development project.
This request was prompted because the tentative map for the applicant's project (the El
Segundo Corporate Campus) will expire on June 18, 2004 and the project is currently held up
in litigation. On January 8, 2004, the Planning Commission held a public hearing on the
application and adopted Resolution No. 2558 recommending approval of the proposed Zone
Text Amendment (EA No. 630 and ZTA No. 03 -3).
(continued on the next page.....)
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Environmental Resolution
2. Draft Ordinance No.
3. Planning Commission Staff Report dated January 8, 2004
FISCAL IMPACT: None
Operating Budget:
NIA
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriate Required:
_Yes x No
ORIGINATED BY:
Jar(ies P. Hansen, Director of Commu
REVVED BY:
Mary Strenn, City Manager
DATE: 111,V6 --f
, Economic and Development Services
DATE:
/ /,9y
oil
1
BACKGROUND & DISCUSSION (continued)
A tentative map currently expires two years after its approval unless a final map is recorded or
the tentative map is extended. The ESMC includes provisions allowing up to five, one -year
extensions of an approved tentative map. The Subdivision Map Act, the State statute that
governs the approval process for subdivisions, also includes a provision which allows for an
approved tentative map to be stayed if the project for which the map was approved is held up
by litigation on the project approval. The El Segundo Corporate Campus is currently in
litigation that was filed by a group seeking to challenge the approval of the project. The
litigation may not be settled before the expiration of the tentative map for the project. Section
66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to approved tentative
maps if it has adopted procedures. Currently, the City does not have the procedures in place
to process an application to stay a tentative map. The applicant has filed a Zone Text
Amendment requesting the ESMC be amended to adopt the procedures necessary for a stay
of the tentative map to be requested for the El Segundo Corporate Campus project. If
approved, the stay procedures would require a separate application for a stay to be filed with
the Planning Commission acting as the decision making body on the stay application.
The attached Planning Commission Staff Report from January 8, 2004 contains a full analysis
of the proposed Zone Text Amendment and a redline /strikeout version of the proposed text.
Staff recommends that the City Council approve the proposed amendment in order to provide
the full range of options available in the Subdivision Map Act to an applicant in need of an
extension to a tentative map.
P \Planning & Building Safety \PROJECTS \626- 650 \Ea - 630 \EA -630 ais doc
012
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL APPROVING ENVIRONMENTAL
ASSESSMENT NO. 630 AND ZONE TEXT AMENDMENT NO. 03 -3
AMENDING SECTIONS OF THE EL SEGUNDO MUNICIPAL CODE TO ADD
PROVISIONS ALLOWING A STAY OF AN APPROVED TENTATIVE MAP.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The Council finds and declares that:
A. On October 21, 2003, TPG -El Segundo Partners, LLC submitted an application
to amend the El Segundo Municipal Code ( "ESMC ") to add provisions which
would allow an approved tentative map to be stayed during the length of time that
a lawsuit involving the approved tentative map is or was pending in a court of law
The application was reviewed by City's Department of Community, Economic
and Development Services for, in part, consistency with the General Plan and
conformity with the ESMC;
B. In addition, the City reviewed the project's environmental impacts under the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations
§ §15000, et seq., the "CEQA Guidelines "), and the City's Environmental
Guidelines (City Council Resolution No. 3805, adopted March 16, 1993);
C. The Department of Community, Economic and Development Services completed
its review and scheduled a public hearing regarding the application before the
Planning Commission for January 8, 2004;
D On January 8, 2004, the Planning Commission held a public hearing to receive
public testimony and other evidence regarding the application including, without
limitation, information provided to the Planning Commission by TPG -EI Segundo
Partners, LLC; and adopted Resolution No. 2558 recommending City Council
approval of Environmental Assessment No. 608 for Zone Text Amendment No.
03 -1;
E. On January 20, 2004, the City Council held a public hearing to receive public
testimony and other evidence regarding the application including, without
limitation, information provided to the City Council by TPG -EI Segundo Partners,
LLC;
F. The City Council considered the information provided by TPG -El Segundo
Partners, LLC, City staff, and public testimony. This Ordinance, and its findings,
are made based upon the evidence presented to the City Council at its January
20, 2004 hearing including, without limitation, the staff reports submitted by the
Department of Community, Economic and Development Services.
SECTION 2: Factual Findings. The Council finds that the following facts exist:
A. The applicant has requested an amendment to the Subdivision Regulations of
the ESMC because a vesting tentative map that was approved for the applicant's
'013
project (the El Segundo Corporate Campus) will expire on June 18, 2004, unless
it is extended; and,
B. Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to
approved tentative maps if it has adopted procedures. Currently, the City does
not have the procedures in place to process an application to stay a tentative
map.
SECTION 3: Environmental Assessment. The proposed project is exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to Section
15061(b)(3), since the project is an amendment to the ESMC, which adds procedures which
might impact the total term of a tentative map. Such an amendment has no potential to cause
impacts on the environment. Any impact associated with the stay of a tentative map would be
reviewed as part of an application for a stay. The adoption of the regulations creating the
provisions for a stay is exempt from CEQA.
SECTION 4: Notice of Exemption. The City Manager, or designee, is directed to file a Notice
of Exemption in accordance with Pub. Res. Code §§ 21152, 21167(f); 14 CCR § 15062; and
any other applicable law.
SECTION 5: General Plan Findings. After considering the above facts, the City Council finds
as follows:
A. The proposed amendments to the ESMC are consistent with the purpose of the
General Plan to allow for the orderly development of the community.
SECTION 6: Approvals. The City Council approves Environmental Assessment No. 630 and
Zone Text Amendment No. 03 -3:
SECTION 7: This Resolution will remain effective unless superseded by a subsequent
resolution.
SECTION 8: The City Clerk is directed to mail a copy of this Resolution to TPG -El Segundo
Partners, LLC and to any other person requesting a copy.
SECTION 9: This Resolution is the City Council's final decision and will become effective
immediately upon adoption.
PASSED AND ADOPTED this 20th day of January 2004.
Mike Gordon, Mayor
APPROVED AS
Mark D. Hensley
By:
arl H. Berger
Assistant City orne�
014
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor of
said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council
held on the 20th day of January 2004, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
ATTEST:
Cindy Mortesen,
City Clerk
015
ORDINANCE NO.
AN ORDINANCE AMENDING SECTIONS OF THE EL SEGUNDO MUNICIPAL
CODE TO ADD PROVISIONS ALLOWING A STAY OF A AN APPROVED
TENTATIVE MAP (ZONE TEXT AMENDMENT NO. 03 -3).
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The Council finds and declares that:
A. On October 21, 2003, TPG -EI Segundo Partners, LLC submitted an application
to amend the El Segundo Municipal Code ( "ESMC ") to add provisions which
would allow an approved tentative map to be stayed during the length of time that
a lawsuit involving the approved tentative map is or was pending in a court of law
The application was reviewed by City's Department of Community, Economic
and Development Services for, in part, consistency with the General Plan and
conformity with the ESMC;
B. In addition, the City reviewed the project's environmental impacts under the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations
§ §15000, et seq., the "CEQA Guidelines "), and the City's Environmental
Guidelines (City Council Resolution No. 3805, adopted March 16, 1993);
C. The Department of Community, Economic and Development Services completed
its review and scheduled a public hearing regarding the application before the
Planning Commission for January 8, 2004;
D. On January 8, 2004, the Planning Commission held a public hearing to receive
public testimony and other evidence regarding the application including, without
limitation, information provided to the Planning Commission by TPG -El Segundo
Partners, LLC; and adopted Resolution No. 2558 recommending City Council
approval of Environmental Assessment No. 608 for Zone Text Amendment No.
03 -1;
E. On January 20, 2004, the City Council held a public hearing to receive public
testimony and other evidence regarding the application including, without
limitation, information provided to the City Council by TPG -El Segundo Partners,
LLC; and adopted Resolution No. — approving Environmental Assessment No.
630 for Zone Text Amendment No. 03 -3.
F. The City Council considered the information provided by TPG -El Segundo
Partners, LLC, City staff, and public testimony. This Ordinance, and its findings,
are made based upon the evidence presented to the City Council at its January
20, 2004 hearing including, without limitation, the staff reports submitted by the
Department of Community, Economic and Development Services.
SECTION 2: Factual Findings. The Council finds that the following facts exist:
A. The applicant has requested an amendment to the Subdivision Regulations of
the ESMC because a vesting tentative map that was approved for the applicant's
0 16
project (the El Segundo Corporate Campus) will expire on June 18, 2004, unless
it is extended; and,
B. Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to
approved tentative maps if it has adopted procedures. Currently, the City does
not have the procedures in place to process an application to stay a tentative
map.
SECTION 3: Approvals. The City Council approves the following:
A. ESMC § 14 -1 -12 is amended to read as follows:
"14 -1 -12: EXPIRATION OF TENTATIVE MAP APPROVAL:
A. Expiration: The approval or conditional approval of a tentative map or
tentative parcel map expires twenty four (24) months after the date the
map was first approved or conditionally approved.
B. Extension Or Stay: The person filing the tentative map may request an
extension, pursuant to Government Code § 66452.6 (e), or stay, pursuant
to Government Code § 66452.6 (c) of an approved tentative map by filing
a written application with the Director of Community, Economic and
Development Services, before the map's expiration date. The application
must state the reasons for requesting the extension or stay. The Planning
Commission will either approve, conditionally approve or deny extension
requests. Within forty (40) days after receiving an application for a stay,
the Planning Commission must either approve the requested stay for a
period not exceeding five (5) years or deny the application.
C. Time Limit On Extensions And Stays: Each extension of tentative map
approval or conditional approval may be allowed for a period not
exceeding one (1) year from the anniversary date of the map's original
approval. The total time of extensions cannot exceed five (5) years. The
stay may be for the period of time during which a lawsuit involving the
tentative map is or was pending in a court of competent jurisdiction, not to
exceed five (5) years. The ultimate length of the extension or stay must
be consistent with the Subdivision Map Act (Government Code §§ 66410
-6649958).
D. Effect Of Map Modification On Extension Or Stay: Modifications of a
tentative map after approval or conditional approval cannot extend the
time limits imposed by this Section, unless an extension or stay is
specifically granted.
E. Hearings, Notices, Fees and Appeals on Map Extensions And Stays:
Chapters 25 ( "Appeal or Review ") and 27 ( "Hearings, Notices and Fees ")
of this Title govern with respect to extension and stay requests made
pursuant to this Section."
2 017
B. ESMC § 14 -2 -7 is amended to read as follows:
"14 -2 -7: EXPIRATION OF VESTING TENTATIVE MAP APPROVAL:
"The approval or conditional approval of a vesting tentative map and the
conditions under which an extension of time or stay is granted must be consistent
with § 14- 1 -12."
SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end; the provisions of this
Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
SECTION 6: This Ordinance will become effective on the thirty -first (31st) day following its
passage and adoption.
Mark [
PASSED AND ADOPTED this 3rd day of February, 2004.
Mike Gordon, Mayor
3 018
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the 20th day of January 2004, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 3rd day of February, 2004, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
4 019
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
APPLICANT:
PROPERTY OWNER:
January 8, 2004
Environmental Assessment No. 630
Zone Text Amendment No. 03 -3
TPG -El Segundo Partners, LLC
Citywide
REQUEST: Amend El Segundo Municipal Code Section 14 -1-
12 and 14 -2 -7 to Allow for Stays of Tentative Map
Expirations
PROPERTY INVOLVED: Citywide
Introduction
On October 21, 2003, the Planning Division received an application requesting
an amendment to the Subdivision Regulations of the El Segundo Municipal Code
(SSMC). The purpose of the proposed amendment is to modify Section 14 -1 -12
and 14 -2 -7 of the ESMC, to add provisions which allow an approved tentative
map to be "stayed" during the length of time that a lawsuit involving the approved
tentative map is pending in a court of law.
II. Recommendation
Planning staff recommends that the Planning Commission review the facts as
contained within this report, and adopt Resolution No. 2558 (Exhibit A),
recommending that the City Council approve Environmental Assessment No. 630
and Zone Text Amendment No 03 -3.
III. Background
A tentative map currently expires two years after its approval unless a final map
is recorded or the tentative map is extended The applicant has requested an
amendment to the Subdivision Regulations of the ESMC because a vesting
tentative map that was approved for the applicant's project (the El Segundo
Corporate Campus) will expire on June 18, 2004, unless it is extended. The
ESMC includes provisions allowing up to five, one -year extensions of an
approved tentative map. The Subdivision Map Act, the State statute that governs
the approval process for subdivisions, also includes a provision which allows for
an approved tentative map to be stayed if the project for which the map was
approved is held up by litigation on the project approval The El Segundo
020
Corporate Campus is currently in litigation that was filed by a group seeking to
challenge the approval of the project. The litigation is not expected to be settled
before the expiration of the tentative map for the project.
IV. Analysis
Section 66452.6 (c) of the Subdivision Map Act authorizes cities to grant stays to
approved tentative maps if it has adopted procedures. Currently, the City does
not have the procedures in place to process an application to stay a tentative
map. The applicant has filed a Zone Text Amendment requesting the SSMC be
amended to adopt the procedures necessary for a stay of the tentative map to
be requested for the El Segundo Corporate Campus project.
Section 66452.6 (c) of the Subdivision Map Act states:
"The period of time specified in subdivision (a), including any
extension thereof granted pursuant to subdivision (e), shall not
include the period of time during which a lawsuit involving the
approval or conditional approval of the tentative map is or was
pending in a court of competent jurisdiction, if the stay of the time
period is approved by the local agency pursuant to this section.
After service of the initial petition or complaint in the lawsuit upon
the local agency, the subdivider may apply to the local agency for a
stay pursuant to the local agency's adopted procedures. Within 40
days after receiving the application, the local agency shall either
stay the time period for up to five years or deny the requested stay.
The local agency may, by ordinance, establish procedures for
reviewing the requests, including, but not limited to, notice and
hearing requirements, appeal procedures, and other administrative
requirements."
Proposed Amendments
The current wording and proposed amendment to the ESMC are listed in the
chart below. The proposed text is intended to satisfy the requirements of the
Subdivision Map Act as stated above.
Table 1
CURRENT
PROPOSED
Section 14 -1 -12
Section 14 -1 -12
EXPIRATION OF TENTATIVE MAP
EXPIRATION OF TENTATIVE MAP
APPROVAL
APPROVAL
A. Expiration The approval or conditional
A Expiration* The approval or conditional
approval of a tentative map or tentative
approval of a tentative map or tentative
parcel map shall expire twenty four (24)
parcel map shall - expires twenty four (24)
months from the date the map was
months after frAm the date the map was first
approved or conditionally approved (Ord
approved or conditionally approved (Ord
1272, 6 -16 -1997)
1272, 6 -16 -1997)
B Extension The person filing the tentative
B Extension Or Stay The person filing the
map may request an extension of an
tentative map may request an extension -
2
02.1
C
approved tentative map by filing a written
application with the Director of
Community, Economic and Development
Services, prior to the date of expiration.
The application shall state the reasons for
requesting the extension. Said extension
request shall be approved or denied by
the Planning Commission (Ord 1272, 6-
16 -1997, amd. Ord. 1315, 1 -18 -2000)
Time Limit On Extensions: Each
extension of tentative map approval or
conditional approval shall be allowed for a
period not to exceed one year from the
original anniversary approval date. The
total time extensions shall not exceed five
(5) years. The ultimate length of the
extension shall be consistent with the
Subdivision Map Act.
Effect Of Map Modification On Extension.
Modifications of a tentative map after
approval or conditional approval shall not
extend the time limits imposed by this
Section, unless an extension is
specifically granted. (Ord. 1272, 6 -16-
1997)
Section 14 -2 -7
EXPIRATION OF TENTATIVE MAP
APPROVAL:
The approval or conditional approval of a
vesting tentative map and the conditions under
which an extension of time is granted shall be
consistent with Section 14 -1 -12 of this Title
(Ord. 1212, 11 -16 -1993 _ _
Lursuant to Government Code __6 66452.6
(e), or stay, pursuant to Government Code 8
66452 6 (c) of an approved tentative map by
filing a written application with the Director
of Community, Economic and Development
Services, beforepRer --te the man'sdate -4
expiration date The application musts#all
state the reasons for requesting the
extension or stay The Planning
Commission will either approve
conditionally approve or deny extension
requests Within forty (40) days after
receiving an application for a stay, the
Planning Commission must, either approve
the requested stay for a period not
exceeding five (5) years or deny the
application Said shall be
app —9r deR! --'- y —the P'aRRiRg
G91TIMISsivR -%d- 1272, 616 1997, as
QFd 1315, 1 19 2009),
C. Time Limit On Extensions And Stays Each
extension of tentative map approval or
conditional approval maysfiall be allowed for
a period not te- exceeding one wear from
the OF 91Ral anniversary appFeval date of the
map's original approval. The total time of
extensions cannotShall Rot exceed five (5)
years. The stay may be for the period of
time during which a lawsuit involving the
tentative map is or was pending in a court of
competent iunsdiction, not to exceed five (5)
years The ultimate length of the extension
or stay musts14a4 be consistent with the
Subdivision Map Act (Government Code$
66410- 66499.58)
D. Effect Of Map Modification On Extension Or
Stay. Modifications of a tentative map after
approval or conditional approval &hall
cannot extend the time limits imposed by
this Section, unless an extension or stay is
specifically granted. (QFd 1272 6 46 4997)
E Heannas. Notices Fees and Anneals on
Map Extensions And Stays Chapters 25
( "Appeal or Review ") and 27 ( "Hearings,
Notices and Fees ") of this Title govern with
respect to extension and stay requests
made pursuant to this Section
Section 14 -2 -7
EXPIRATION OF VESTING TENTATIVE MAP
APPROVAL:
The approval or conditional approval of a
vesting tentative map and the conditions under
which an extension of time or stay is granted
mustskiala be consistent with :9eGt19R 14 -1 -12
Gf-44-- mile rnrd 1242 1 ,�✓,00ai
022
The proposed text amendment would be consistent with the Subdivision Map Act
and authorize the Planning Commission to approve or deny an application for a
stay. The City would have 40 days in order to act on an application for a stay and
the request could be approved for the duration of the litigation, up to maximum of
five years. Staff has added language that states that an application for a stay or
an appeal of a stay would be processed in the same manner as tentative map
extension requests and appeals are currently processed. This includes noticed
public hearings. Staff has also proposed amending Section 14 -2 -7 to make it
clear that vesting tentative maps could be stayed in the same manner that
tentative maps.
V. Environmental Review
The proposed project is exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), since the
project is an amendment to the SSMC, which adds procedures which might
impact the total term of a tentative map. Such an amendment has no potential to
cause impacts on the environment. Any impact associated with the stay of a
tentative map would be reviewed as part of an application for a stay. The
adoption of the regulations creating the provisions for a stay is exempt from
CEQA.
VI. Conclusion
Planning staff recommends adoption of Resolution No 2558, recommending that
the City Council approve Environmental Assessment No. 630 and Zone Text
Amendment No. 03 -3.
VII. Exhibits
_ -W:,
Paul Garry,
Acting Planning Manager
me M. Hansen,
re r of Community, Economic, and Development Services
P' Planning & Budding Safety\ PROJECTS \626- 650\E2- 630 \EA- 630.sr 1 -8-03 doc
2
023
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) regarding uniform newsrack locations and
type of newsracks to be installed on Main Street and Grand Avenue in the Downtown Specific
Plan (DSP) area.
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing;
2. Discussion;
3. Adopt Resolution identifying uniform newsrack locations and model of newsracks; and /or
4. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The City Council adopted Ordinance No. 1370 on December 2, 2003, which amended the
Municipal Code by revising regulations pertaining to the placement of newsracks in the City.
The Ordinance also provides, by separate resolution, for:
1. Creation of uniform locations for newsracks on Main Street and Grand Avenue in
the DSP area, thus allowing distribution of multiple publications from one unit; and
2. Recommends a model of newsrack (or similar) for installation on pedestals and
trays purchased by the City.
Staff reviewed locations which met the restrictions of the Ordinance, yet did not unreasonably
restrict the rights of the media. The attachment to the draft resolution (Attachment A) identifies
10 proposed uniform newsrack locations on Main Street and Grand Avenue. If all locations
were utilized, as many as 60 publications could be distributed from those uniform locations.
Prior to the initiation of the Downtown improvement project, 34 permits for newsracks had
been issued for Main Street and Grand Avenue.
ATTACHED SUPPORTING DOCUMENTS:
A. Draft Newsrack Resolution with Attachment
B. Sample Newsrack Model
FISCAL IMPACT:
Operating Budget: $1,124,700
Amount Requested: $1,300 (with estimated 5 year replacement cycles)
Account Number: 301 - 400 - 8201 -8573 (Downtown)
Project Phase: N/A
Appropriation Required: _ Yes _X_ No
ORIGINATED BY: DATE:
James M. Hansen, Director of Com
, Economic and Development Services
RE4LEY>11 Y: DATE:
Mary Strety Manager
�3 /y
.� 2
2
A sample of the type of newsrack that will be installed at the Uniform locations, the K -Jack
model series 50, is shown on Attachment B. Approved equivalent models will also be
acceptable. The recommended newsrack as well as the proposed uniform locations have been
reviewed by the Dept. of Public Works. The newsracks, pedestals and trays would be required
to be painted K -Jack black which has a semi -gloss finish consistent with the recently installed
downtown benches and trash receptacles. At this time, it is estimated that pedestals and
trays to support 60 publications (or six publications at ten uniform locations) would cost
$1,300. Pedestals and trays must be replaced approximately every five years.
The cost of the newracks will be borne by the applicants. The cost of each unit is
approximately $235 for newsracks that accept coins and $173 for newsracks that hold 'free'
publications. Bulk purchases may be discounted. For uniform locations, (Main Street and
Grand Avenue in the DSP area) pedestals and trays on which the newsracks can be placed
will be purchased and installed by the City. Costs will be recovered through annual permit fees
of $50 per newsrack from locations elsewhere in the City (uniform locations are exempt from
the annual permit fee). Those fees are approximately $5,750 but will vary depending upon the
number of permits issued. For reference purposes, newsracks previously installed on private
property (such as the El Segundo Herald newsracks) will not be affected by these new
requirements.
02-
RESOLUTION NO.
A RESOLUTION ADOPTED PURSUANT TO EL SEGUNDO
MUNICIPAL CODE § 9 -4 -10 ESTABLISHING UNIFORM NEWSRACK
LOCATIONS.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: Pursuant to El Segundo Municipal Code ( "ESMC ") § 9 -4 -10, the City Council
establishes uniform newsrack locations as follows:
A. Uniform newsrack locations are established in the locations depicted on the
attached Exhibit "A," which is incorporated by reference ( "Uniform Location
Map" or "ULM ");
B. Uniform newsracks may be installed in the areas designated with triangles on the
Uniform Location Map;
C. A maximum of six (6) newsracks may be installed at each location;
SECTION 2: Uniform newsracks permitted on the ULM must be stackable; have dimensions of
height 16 ", width 24 ", depth 16" ; and be colored to match existing City-owned street furniture.
The administrator must determine compliance with this section.
SECTION 3: The administrator is directed to install kiosks, pedestals, or other support
structures as needed to accommodated newsracks on the ULM.
SECTION 4: Persons interested in obtaining a uniform newsrack permit, may apply for such a
permit in accordance with ESMC Chapter 9 -4 upon this Resolution becoming effective.
SECTION 5: The administrator is authorized to begin accepting permit applications and issue
uniform newsrack permits not earlier than thirty (30) days after this Resolution is adopted in
accordance with ESMC § 9- 4- 10(D).
SECTION 6: This Resolution is exempt from review under the California Environmental
Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA ") and CEQA
regulations (14 California Code of Regulations §§ 15000, et seq.) because, when implemented, it
will cause a minor alteration to existing public facilities. This Resolution, therefore, is
categorically exempt from further CEQA review under Cal. Code Regs. Title 14, § 15301.
-I-
026
SECTION 7: This Resolution becomes effective immediately upon adoption and remains
effective unless repealed or superseded.
PASSED AND ADOPTED this day of , 2004.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 20th day of January, 2004, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROV
Mark D. k
-2-
H. Berger, As §cant City Attorney
m 5 CURB RETURN BUFFER
® 5 FIRE HYDRANT BUFFER
®10' DRIVEWAY BUFFER
r® 5 CROSS WALK BUFFER
F, =A�f7 5 INTERSECTION BUFFER
® 3' LANDSCAPE BUFFER
•'�• 5' BUFFER OF BUS STOP
_ DRIVEWAY
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® LANDSCAPING
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DOWNTOWN SPECIFIC PLAN BOUNDARY
NEWS STAND
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PROPOSED UNIFORM NEWSRACK LOCATIONS
a..ww ti Ei mp Y bes w R�e.a a Nd— 0 95 190 380 570 76F
City of ID Segundo N . Ax nw— wa na far pl-k. mn.mn of IN M, wa-b..b.. eet
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Attachment D
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029
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) to select the City of San Fernando, a
CDBG participating city within the Los Angeles Urban County Community Development
Block Grant Program, to exchange the City of El Segundo's unallocated Community
Development Block Grant (CDBG) funds totaling $97,095 at an exchange rate of $0.67 per
CDBG dollar, for a total of $65,054 in General Revenue Funds.
RECOMMENDED COUNCIL ACTION:
1. Open public hearing and take testimony.
2. Close public hearing and discuss item.
3. Adopt the attached Resolution authorizing the exchange of CDBG funds with the City of
San Fernando.
4. Authorize the City Manager to execute an Agreement with the City of San Fernando, in
a form approved by the City Attorney, to exchange 2003 -2004 CDBG funds totaling
$97,095, for $65,054 (exchange rate of $0.67 per dollar) in General Revenue Funds,
and submit all executed documents to the Los Angeles County Community
Development Commission for approval by the County Board of Supervisors; and /or,
5. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On December 16, 2003, the City Council unanimously approved the one -time only
exchange of unallocated 2003 -2004 Community Development Block Grant Funds totaling
$97,095 with another CDBG participating city within the Los Angeles Urban County CDBG
program.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution
2. Draft Agreement
3. Letters of offer from San
FISCAL IMPACT:
Operating Budget:
Fernando and West Hollywood
(continued on next page)
Amount Requested: $65,054 (estimated revenue)
Account Number: To be determined by Administrative Services
Project Phase: N/A
Appropriation Required: X Yes (to adjust estimated revenues by $65,054) _ No
ORIGINATED: DATE: January 14, 2004
J me M. Hansen, Director of Community, Economic and Development Services
ED B DATE:
r
Mary Strkafi, City Manager
0,3
�. 3
0
STAFF REPORT: January 20, 2004 Page 2
BACKGROUND & DISCUSSION:
Staff contacted the CDC and found two participating cities interested in exchanging CDBG
funds. The City of West Hollywood initially offered an exchange rate of $0.60 per dollar (for
a total amount of $58,257). The City of San Fernando counter offered $0.67 per dollar (for
a total amount of $65,054. Just prior to the printing deadline the City of West Hollywood
sent in a counter offer at $0.67 per dollar via e-mail from their Community Development
staff. Given the unexpected level of interest by the two cities, a deadline of 5:00pm,
January 19, 2004 has been established for any further submittals. Any additional
communications from the cities will be distributed to the City Council prior to the meeting.
RECOMMENDED ACTION
Staff recommends that the City Council select the higher formal offer from the City of San
Fernando, adopt the attached Resolution, and approve the attached Agreement to
exchange CDBG funds. Following City Council action, all documents pertaining to the
exchange of CDBG funds will be forwarded to the Los Angeles County Community
Development Commission for approval by the Los Angeles County Board of Supervisors.
Upon approval by the Los Angeles County Board of Supervisors, the CDC transfers the
CDBG funds from the seller to the buyer's funding pool. The buyer then sends the agreed
payment to the seller. A confirmation letter acknowledging the completion of the transaction
is sent to both cities. The process is anticipated to take approximately two to three months.
P \Planning & Budding Safety\CDBG \cdbg ccmtg.exchange with SF1.04. doc
031
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF
EL SEGUNDO AND THE CITY OF SAN FERNANDO, REGARDING THE EXCHANGE
OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) FOR THE
FISCAL YEAR 2003 -2004
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council of the City of El Segundo conducted a public hearing, pursuant
to applicable law, on January 20, 2004, to consider the allocation of CDBG funds
for the Fiscal Year 2003 -2004; and
B. The use of CDBG funds is strictly limited by law; and
C. On August 20, 2002, the City of El Segundo executed a three -year Cooperation
Agreement with the County of Los Angeles concerning CDBG funds for Fiscal
Years 2003 -2004, 2004 -2005, and 2005 -2006; and
D. The City of El Segundo, a recipient of CDBG funds and desires to exchange
$97, 095 of its FY 2003 -2004 CDBG funds for $65,054 of General Funds.
SECTION 2. The attached Agreement between the City of El Segundo and the City of
San Fernando is hereby approved.
SECTION 3. In accordance with the attached Agreement, the City of El Segundo will
exchange $97, 095 of its FY 2003 -2004 CDBG funds for $65,054 of General Funds.
SECTION 4. The City Manager is authorized and directed to execute any and all
documents necessary to complete the exchange of funds on behalf of the City of El
Segundo.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions; and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted.
03
SECTION 6: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 20th day of January 2004.
Mike Gordon, Mayor of the
City of El Segundo
ATTEST:
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the 201h day of January 2004, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
in
Karl H. Berger
Assistant City Attorney
033
AGREEMENT
This Agreement is made on this 20th day of January, 2004, by and between the City of
San Fernando, a municipal corporation, and the City of El Segundo, a municipal
corporation.
RECITALS
A. The City of San Fernando has executed a three -year cooperation agreement with
the County of Los Angeles concerning Community Development Block Grant
(CDBG) Funds for Fiscal Years 2003 -2004, 2004 -2005 and 2005 -2006;
B. The City of El Segundo has executed a three -year cooperation agreement with the
County of Los Angeles concerning Community Development Block Grant Funds
(CDBG) for Fiscal Years 2003 -2004, 2004 -2005, and 2005 -2006;
C. The City of El Segundo will receive CDBG Funds which can be made available to
the City of San Fernando during fiscal year 2003 -2004. In exchange for the
assignment by the City of San Fernando of the amount of its general funds indicated
in Section 1 below, the City of El Segundo is willing to assign unexpended CDBG
funds to San Fernando.
D. The two cities now desire to enter into an agreement under which the City of San
Fernando would exchange $65,054 of its general funds for $97,095 of the City of El
Segundo's unexpended entitlement of CDBG Funds for Fiscal Year 2003 -2004.
NOW, THEREFORE, the Cities agree as follows:
1. EXCHANGE. The City of -El Segundo agrees to assign ninety seven thousand
ninety -five dollars and zero cents ($97,095) of its unexpended CDBG allocation to
the City of San Fernando. In return, the City of San Fernando agrees to assign
sixty -five thousand, fifty -four dollars and zero cents ($65,054) of its general funds to
the City of El Segundo. The exchange rate is $.67/100.
2. CONSIDERATION. The City of El Segundo shall assign the agreed upon CDBG
Funds in one lump sum payment. The City of San Fernando shall assign the agreed
upon general funds to the City of El Segundo in one lump sum payment. The City of
San Fernando's lump sum payment shall be due and payable 15 days after the
Community Development Commission of the County of Los Angeles notifies the City
of San Fernando in writing and on its letterhead that the funds have been transferred
to the City of San Fernando's unallocated funds account.
3. BEST EFFORTS. The City of El Segundo shall use its best efforts to obtain any
consent required of any other governmental or administrative agency to effectuate
the assignment of $97,095 of its CDBG funds to the City of San Fernando no later
than 30 days after both cities have executed the agreement and any required
documents. The City of El Segundo and City of San Fernando agree to execute
Page 1 of 3 034
any and all additional documents which such agencies may request in connection
with the assignment and receipt of grant.
4. TERM. The Agreement is effective on the date above written and for such time as is
necessary for both parties to complete their mutual obligations under this
Agreement.
5. TERMINATION. Termination of this Agreement may be made by either party so
long as written notice of intent to terminate is given to the other party at least five (5)
days prior to the termination.
6. NOTICE. Notices shall be given pursuant to this Agreement by personal service on
the party to be notified, or by written notice upon such party deposited in the custody
of the United States Postal Service addressed as follows:
CITY OF SAN FERNANDO
Jose Pulido, City Administrator
117 Macneil Street
San Fernando, CA 91340
CITY OF EL SEGUNDO
Mary Strenn, City Manager
350 Main Street
El Segundo, CA 90245
7. GOVERNING LAW. This Agreement shall be governed by the laws of the State of
California.
IN WITNESS WHEREOF, the parties have executed this Agreement the 20th day of
January 2004.
CITY OF SAN FERNANDO:
Jose Pulido, City Administrator
CITY OF EL SEGUNDO:
Mary Strenn, City Manager
Page 2 of 3
033
ATTEST:
ATTEST:
Elena Chavez, City Clerk Cindy Mortesen, City Clerk
P \Planning & Budding Safety\CDBG\ CONTRACT \ExchangeAgreement.ElSegundo sanfernando doc
Page 3 of 3 0 6
Page 1 of 1
Hansen, James
From: Paul Deibel [PDeibel @ci.san- fernando.ca.us]
Sent: Tuesday, January 13, 2004 7:12 PM
To: Strenn, Mary
Cc: Jose Pulido; Lorena Quijano; Oscar Salgado; Tinagall @aol.com
Subject: Counter offer on exchange of CDBG funds
Dear Ms. Strenn: Greetings from San Fernando!
As you may know, the City of San Fernando has been in discussion with Tina Gall, CDBG Consultant for the City
of El Segundo, concerning the exchange of $97,000 of CDBG funding allocation (FY 2003 -04) for unrestricted
general funds from San Fernando. San Fernando's offer of an exchange rate was 58 cents of general funds for
each CDBG dollar. The San Fernando City Council at its meeting of January 5, 2004 adopted a resolution
authorizing City Administrator Jose Pulido to execute an agreement with the City of El Segundo to this effect,
and /or to conduct further negotiations if necessary to complete the transaction. Tina had indicated to us that she
also expected a subsequent offer from the City of West Hollywood, and that if El Segundo had multiple offers,
they would all be presented to the City Council.
On January 11, 2004, we received an e-mail from Tina stating that the City of El Segundo had received a
second offer from the City of West Hollywood, and that the El Segundo City Council will be presented both offers
at its meeting of January 20, 2004, for a determination by the Council concerning which offer to accept. It is my
understanding that the offer from West Hollywood is to exchange at a rate of 60 cents.
Please consider this e-mail as a counter offer from the City of San Fernando to purchase El Segundo's $97,000 of
CDBG funding at a rate of 67 cents of general funds per CDBG dollar. Please contact me with any questions or
for further discussion. Thank you for your consideration.
Paul Deibel, AICP
Community Development Director
City of San Fernando, CA
(818) 898 -1232
pdejbel uyci san- fernando.ca us
0 3 '7
1/14/04
`Z Y p�
bp4 IJ V��(i�p(iN�•�'
4y
Historicel Visionary
January 14, 2004
Mary Strenn, City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Ms. Strenn:
As you may know, the City of San Fernando has been in discussion with Tina Gall, CDBG
Consultant for the City of El Segundo, concerning the exchange of approximately $97,000 of
CDBG funding allocation (FY 2003 -04) for unrestricted general funds from San Fernando. San
Fernando's offer of an exchange rate was 58 cents of general funds for each CDBG dollar. The
San Fernando City Council at its meeting of January 5, 2004 adopted a resolution authorizing
City Administrator Jose Pulido to execute an agreement with the City of El Segundo to this
effect, and/or to conduct further negotiations if necessary to complete the transaction.
Ms. Gall had indicated to us that she also expected a subsequent offer from the City of West
Hollywood, and that if El Segundo had multiple offers, they would all be presented to the City
Council. On January 11, 2004, we received an e-mail from Ms. Gall stating that the City of El
Segundo had received a second offer from the City of West Hollywood, and that the El Segundo
City Council will be presented both offers at its meeting of January 20, 2004, for a determination
by the Council concerning which offer to accept. It is my understanding that the offer from West
Hollywood is to exchange at a rate of 60 cents.
Please consider this letter as a counter offer from the City of San Fernando to purchase El
Segundo's CDBG funding at a rate of 67 cents of general funds per CDBG dollar. Specifically,
we understand that the City of El Segundo intends to have available a total of $97,095 in Fiscal
Year 2003 -04 CDBG funding, and the City of San Fernando offers to purchase those funds with
unrestricted general fund money in the amount of $65,054.
Please contact me with any questions or for further discussion. Thank you for your consideration.
Sincerely,
Jose E. Pulido
City Administrator
c: James Hansen, Director of Community, Economic and Development Services
ADMINISTRATIVE SERVICES - PERSONNEL DIVISION
117 MACNEIL STREET SAN FERNANDO, CALIFORNIA 91340 -2993
PHONE 81 B 890.1220 - FAX 818 898 1219
�'
RE: City of El Segundo Exchange of CDBG Funds
Hansen, James
Page 1 of 1
From: David Wilson [dwilson @weho.org]
Sent: Wednesday, January 14, 2004 5:47 PM
To: Tinagall @aol.com
Cc: JHansen @elsegundo.org; Raymond.White @lacdc.org; Allyne Winderman; Anil Gandhy; Jeff
Skorneck; John Adams; Judith Wright; Paul Arevalo
Subject: RE. City of El Segundo Exchange of CDBG Funds
Tina Gall-
Thank you for informing the City of West Hollywood of this late counter offer. The City of West Hollywood wishes
to match the $0 67 per dollar offer from the City of San Fernando. As you are aware from you role as CDBG
Consultant for other cities, the West Hollywood City Council has been committed to the purchase of CDBG funds
The Council has approved and completed 9 successful transaction since 2000. This exchange, along with 8 other
CDBG fund exchanges, will go before the West Hollywood City Council for approval on January 20, 2004. 1 hope
the El Segundo City Council will take our track record of smooth and expeditious CDBG fund exchanges into
consideration when voting on this item at their January 20th meeting.
If you have any questions or receive any additional counter offers, please contact me.
David Wilson
Development Specialist
City of West Hollywood
8300 Santa Monica Boulevard
West Hollywood, CA 90069
Phone (323) 848 -6524
Fax (323) 848 -6567
Email dwilson @weho.org
- - - -- Original Message--- -
From: Tinagall @aol com [SMTP Tinagall @aol com]
Sent: Wednesday, January 14, 2004 5 08 PM
To: David Wilson
Cc: JHansen @elsegundo org, Raymond White @lacdc org
Subject- Re City of El Segundo Exchange of CDBG Funds
Dear David:
For your information, the City of El Segundo received a higher, counter offer of $0.67 per
CDBG dollar from the City of San Fernando to purchase CDBG funds. The City Council
will still take action on this matter on January 20, 2004.
Sincerely,
Tina Gall
CDBG Consultant
01,19
1/15/04
��
IM■an
CITY OF
Cily of W19 Hollywood
WIST
H
CaI1101rvd 1941
Cn Y HALL.
8300 $ANIA MONICA BLVD
WI-si HOLLYWOOD, CA
90069 -6216
Ti--.i. (323) 848 -6460
FAX (323) 848 -6562
email paievalo@)weho org
OFFICE OF THE
CITY MANAGER
PAUL ARLVALO
CITY MANAGER
ZA
December 23, 2003
Mary Strenn, City Manager
City of El Segundo i ;l ' !I
350 Main Street
El Segundo, California 90245 JAN 077 2004
Dear Ms. Strenn: CEDS
The City of West Hollywood is interested in purchasing the City of El Segundo's
fiscal year 2003 -2004 CDBG fund allocation for sixty cents ($.60) per dollar. In
exchange for the City of El Segundo's approximately $97,095 in CDBG Funds, the
City of West Hollywood will pay approximately $58,257 in General Revenue
Funds.
For this transaction to take place, both the El Segundo City Council and the West
Hollywood City Council must approve a letter of agreement and a resolution. If the
City of El Segundo wishes to move forward with this CDBG Funds exchange, our
City will forward you a draft agreement by and between the City of West
Hollywood and the City of El Segundo for your review. The West Hollywood City
Council will consider this matter for approval at a regular City Council Meeting on
January 20, 2004.
A copy of this letter is being sent to Terry Gonzalez, CDBG Director at the Los
Angeles County Community Development Commission as a notice of intent to
exchange CDBG Funds. If you have any questions please contact me at (323) 848-
6425 or David Wilson at (323) 848 -6524. We look forward to a successful
transaction.
Sincerely,
Paul Arevalo
City Manager
cc: Terry Gonzalez, CDBG Director, Los Angels County CDC
Anil Gandhy, Director of Finance and Information, City of West Hollywood
Allyne Winderman, Director of Rent Stabilization & Housing, City of West
Hollywood
a
0
NN =YWOOD �
0 0
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) on the proposed projects and budget for
the 2004 -2005 Community Development Block Grant (CDBG) Program Year. Estimated
CDBG budget allocation for Program Year 2004 -2005 is $109,000.
RECOMMENDED COUNCIL ACTION:
1. Open public hearing and take testimony.
2. Close public hearing and discuss item.
3. Adopt the new 2004 -2005 CDBG projects and budget, including the appropriation of
$46,250 of unallocated General Fund monies (from the sale of CDBG funds).
4. Authorize the City Manager to execute the contracts, in a form approved by the City
Attorney, with the Los Angeles County Community Development Commission, and with all
sub - recipients receiving CDBG funds; and /or,
5. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by
the Federal Housing and Urban Development Department (HUD) and administered through
the Los Angeles County Community Development Commission (CDC). Participating cities
receive funding based upon the total number of cities participating in the County's program,
and a city's commitment to provide housing, economic, social service, and community
development opportunities that principally benefit persons of low and moderate income
levels. There will be little or no change in CDBG funding levels from last year.
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT:
Operating Budget: CDBG /General Fund /CDBG Unallocated
Amount Requested: $109,000 CDBG 04 -05 / $46,250 (General Fund)/
Account Number: CDBG - Fund 111 / Gen Fund - 001
Project Phase: N/A
Appropriation Required: Yes x No
ORI ATED BY: DATE: January 14, 2004
J me M. Hansen, Director of Community, Economic and Development Services
R ED B DATE:
Mary Streiin, City Manager
G41 4
BACKGROUND AND DISCUSSION
Since 1986, the City of El Segundo has annually participated in the Los Angeles Urban
County's CDBG Program. In order to continue its participation in the upcoming 2004 -2005
program year, which begins on July 1, 2004, and ends on June 30, 2005, the City of El Se-
gundo must prepare and submit its proposed CDBG project descriptions to the Los Angeles
County Community Development Commission by February 2, 2004, for review and approval.
Pursuant to Federal requirements, notice of this public hearing was posted in public buildings
within the City and published in the El Segundo Herald. Federal requirements also mandate
that as part of the hearing, the Council and public be informed of the range of eligible housing
and community development activities that may be funded under the CDBG program. Inter-
ested persons may obtain a copy of the Federal eligibility guidelines, available at the City of El
Segundo's Department of Community, Economic and Development Services, during regular
business hours.
Proposed 2004 -2005 CDBG Projects and Budget
The proposed 2004 -2005 CDBG allocation for the City of El Segundo is approximately
$109,000. However, this is a planning estimate only; the Los Angeles County Community De-
velopment Commission (CDC) does not receive the final appropriation from HUD until Spring
2004. The City's final CDBG allocation may be more or less than the planning estimate. Gen-
erally, however, the final allocation is within 10% of the estimate provided.
This year, the CDBG allocation towards public service activities will be reduced from 25% to
15 %. General Administration limit will remain at 10% as mandated by the Federal regulations.
Fifteen percent of the City's annual CDBG allocation for 2004 -2005 equals approximately
$16,350. Ten percent of the City's 2004 -2005 allocation is $10,900. A General Fund alloca-
tion approved and adopted in the City's 2003 -2004 Fiscal Year budget supplements the costs
associated with CDBG public service and General Administration projects. Also, proposed to
offset public service costs will be the proceeds from the exchange of the City's unallocated
CDBG funds (see related staff report in this agenda packet).
A complete list of the proposed CDBG 2004 -2005 projects and budgets are:
General Fund*
Total Budget CDBG Allocation Supplement Donations
Home Delivered
Meals (Public Service) $25,000 $5,450 $10,550 $9,000
To provide approximately 5,000 home delivered meals to El
Segundo low and moderate - income elderly and severely
handicapped persons annually. The City will procure services from a
community- based, non - profit organization to implement this program.
042
3
BACKGROUND AND DISCUSSION
General Fund*
Total Budget CDBG Allocation Supplement Donations
Senior In -Home Care
(Public Service) $25,000 $5,450 $19,550 N/A
To provide approximately 400 in -home visits annually to El Segundo
low and moderate - income elderly and severely handicapped persons. The
City will procure services from a qualified home health care agency to
implement this program.
Juvenile Diversion
(Public Service) $16,000 $5,450 $10,550 N/A
Under a continuing pubic service agreement with the South Bay Youth
project, a community- based, non - profit organization, approximately 400
counseling service hours are provided by licenses family therapists to El
Segundo at -risk youth.
Minor Home Repair $30,000 $30,000 0 N/A
The Minor Home Repair project provides financial assistance to qualified
low and moderate income, single family, owner - occupied condominium
and homeowners to make necessary minor home improvements. Approxi-
mately three no- interest, deferred loans up to $7,500 may be approved for
minor home improvements. Additionally, recent changes in the federal
CDBG regulations now require every housing rehabilitation project to
comply with federal lead -based paint identification and remediation. Thus,
in conjunction with no- interest, deferred loans, eligible homeowners will be
offered direct grants to compensate for the costs associated with lead -
based paint hazard evaluation and reduction requirements.
Residential Sound
Insulation $30,000 $30,000 0 N/A
The CBDG program provides grants to eligible low and moderate - income
single - family detached homeowners, not to exceed $8,000, and
condominium owners, not to exceed $6,000, to obtain home insulation
against airport noise under the City's RSI Program. CDBG funds pay all or
a part of the homeowner's 20% share of the program cost. The Federal
Aviation Administration will pay the other 80% share of the cost of sound
insulation, per housing unit. Approximately three to four grants will be
funded.
(.43
4
BACKGROUND AND DISCUSSION
General Fund*
Total Budget CDBG Allocation Supplement Donations
Removal of Architectural Barriers
Construction of Handicapped Access Concrete Ramps at Various City Intersections
$21,750 $21,750 0 N/A
Administration
(max. 10 %) $16,500 $10,900 $5,600 NIA
*Staff proposes that the General Fund Supplement totaling $46,250 be appropriated from the
estimated revenue generated from the pending sale of CDBG funds from FY 2003 -2004.
P \Planning & Budding Safety \CDBG \CDBG04- 05ccmtg
(44
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Boards and Commissions
AGENDA DESCRIPTION:
Consideration and possible action on a recommendation from the Homeland Security Sub-
committee to streamline the current City policy regarding grant applications allowing staff to
apply for specific grant funds prior to seeking City Council approval. Fiscal Impact: None.
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to approve application for certain grant funding in
which the required response time supercedes the time required to seek
formal Council approval;
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Homeland Security subcommittee of the City Council received and reviewed information
provided by the City Manager regarding Homeland Security grants. The newly created
Department of Homeland Security (DHS) and other Federal agencies have made local funding
available to agencies seeking to bolster their emergency preparedness and response
capabilities. During the past several months, Fire Department staff has had to reconcile
extremely short "runaround times" imposed by other agencies for a number of grant
applications. In order to address the community's potential human -made and natural
disasters, it is important to have a streamlined process to enable staff to be timely in the
application for appropriate grants while remaining accountable to Council and the community.
In response to that issue, the Homeland Security Sub - comittee is requesting that
(Continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED BY: DATE:
1- 12 - 0
Norman G. Angel Fire Chief
REVIEWED BY: DATE:
t
Mary S tre � Cit Manager
,45
G
BACKGROUND & DISCUSSION (Continued)
the City Council amend the current policy in order to authorize the City Manager to approve
certain grant funding applications under the following criteria:
■ Staff will provide the City Manger with a summary to include:
■ Name of the agency providing the grant
■ Amount of matching required and source of matching funds (if applicable)
■ Identify if the grant provides fund upfront or is reimbursable
■ Identify how grant ties to identified and prioritized needs analysis based on goals
and mission of the department
■ Identify any know special conditions (e.g. commitment to fund staffing positions
beyond the grant funds, EEOP, Hazard Analysis, significant resources or staff
time needed to implement/monitor the grant, Equipment Replacement, and
Maintenance requirements, etc.)
■ In no instance shall the City be forced to accept funding prior to formal Council
approval.
C-46
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/6/2003 THROUGH 12/23/2003
Date
12/8/03
12/9/03
12/9/03
12/10/03
12/11/03
12/12/03
12/18/03
12/18/03
12/19/03
12/19/03
12/19/03
11/21-12/23/03
Payee
Amount
Description
Health Comp
630.14
Weekly claims 11/28
Employment Development
15,956.03
State Taxes PR Sick and Holiday Pay
IRS
67,005.33
Federal Taxes PR Sick and Holiday Pay
West Basin
815,175.06
H2O payment
Health Comp
2,223.76
Weekly claims 12/5
PGC El Segundo LLC
26,472.20
Golf Course Payroll Transfer
Employment Development
37,068.78
State Taxes PR 13
IRS
175,913.82
Federal Taxes PR 13
Health Comp
2,392.26
Weekly claims 12/12
Federal Reserve
900.00
Employee Savings Bonds EE
Federal Reserve
150.00
Employee Savings Bonds I
Workers Comp Activity
178,940.53
SCRMA checks issued
1,322,827.91
DATE OF RATIFICATION: 1/6/04
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
I2, O
De uty Tr I surer Date
e for of Administrative Service Date
City Mfirllrgt Date
1,322,827.91
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/24/2003 THROUGH 1/8/2004
Date
12/23/03
12/30/03
12/30/03
12/29/03
1/5/04
1/8/04
1/8/04
12/24-1/8/04
Payee Amount
Health Comp
Employment Development
IRS
PGC El Segundo LLC
Health Comp
Federal Reserve
Federal Reserve
Workers Comp Activity
DATE OF RATIFICATION: 1/20/04
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Description
2,578.75
Weekly claims 12/19
37,857.42
State Taxes PR 14
185,638.01
Federal Taxes PR 14
30,000.00
Golf Course Payroll Transfer
2,697.57
Weekly claims 1/2
250.00
Employee Savings Bonds EE
150.00
Employee Savings Bonds 1
22,391.98
SCRMA checks issued
281,563.73
Depu tj Tr s er Date
IA- zo /--V oy
Director'(Y(Adnii6istrativE Service Date
City Ma,Taghr Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
281,563.73
G5u
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2003 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Pro Tern Jacobs at 5:00 p.m.
ROLL CALL
Mayor Gordon -
Absent
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell-
Present
Council Member Wernick -
Present
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(x)) —
Three (3) matters
Bressi vs. City of El Segundo, LASC No. BC288292
Bressi vs. City of El Segundo, LASC No. BC288293
Pulido vs. City of El Segundo, USDC No. 03CV4933
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 1 matter
Labor Negotiator: Mary Strenn, City Manager
Bargaining Unit: Supervisory and Professional Employees Association
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1- matter
Real Property Negotiator: Mary Strenn, City Manager
Property: Potential purchase of APN No. 4138 - 011 -019 (Douglas Street Project)
Matters under negotiation: Price and terms of acquisition
Negotiating Parties: Kenneth E. and Helen M. Hill Trust
SPECIAL MATTERS — None
RECESS — The City Council recessed at 6:55 p.m. to convene in Open Session at 7:00 p.m. 7
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
01,6Ef0 1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2003 — 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Gordon at 7:00 p.m.
INVOCATION — Bishop Michael Briney of the Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE — Councilmember Kelly McDowell
PRESENTATIONS —
(a) Council Member Gaines presented Commendations to El Segundo Police Department K -9
Officers Tom Jones and Kenny McShane and their K -9 partners Basco and Tarkan, for their
participation in and winning several events of the Riverside K -9 Trials.
(b) Mayor Pro Tern Jacobs presented a Commendation to Cindy Mortesen and Chris Sherill on
behalf of the sponsors, supporters and volunteers for their unselfish community service in
keeping the hometown holiday tradition alive in El Segundo by organizing the El Segundo
Community Christmas Dinner to be held at 1:00 p.m. on Christmas Day at the Joslyn Center
at Recreation & Parks.
(c) Council Member Wernick presented a Commendation to Cathy Domann, Deputy City Clerk,
for having achieved membership in the Master Municipal Clerk Academy Program of the
International Institute of Municipal Clerks (IIMC), for her dedication to municipal service and
for being an inspiration to all members of her profession.
(d) Dan Erhler, Chamber of Commerce, presented trophies and recognition of winners and
judges of the 2003 401h Annual Holiday Main Street Parade.
(e) Presentation by the El Segundo Unified School Board regarding facilities and academic
achievements.
ROLL CALL
Mayor Gordon -
Present
Mayor ProTem Jacobs -
Present
Council Member Gaines -
Present
Council Member McDowell-
Present
Council Member Wernick -
Present
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
P(`C V.2
�l J �,
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed. - NONE
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Gaines, SECONDED by Council Member Wernick to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS
Consideration and possible action (Public Hearing) regarding approval of the proposed
revisions made to the Police Services Fee Schedule.
Mayor Gordon stated this is the time and place hereto fixed for a public hearing regarding
approval of the proposed revisions made to the Police Services Fee Schedule. He asked if
proper notice of the hearing was done in a timely manner and if any written correspondence
had been received. City Clerk Mortesen stated that proper notice was completed and no
written communications had been received in the City Clerk's Office.
Mary Strenn, City Manager, gave a report.
Council consensus to close public hearing
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4352
A RESOLUTION ADOPTING NEW FEE SCHEDULES FOR THE EL SEGUNDO POLICE
DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS
PUBLIC SERVICES.
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
Resolution No. 4352 adopting new fee schedules for the El Segundo Police Department to
recover costs incurred from providing various public services. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
PAGE NO. 3
053
2. Consideration and possible action regarding receipt of a presentation by the Fire
Department concerning criteria for patient transports and Robert F. Kennedy Hospital staff's
overview of the hospital's program /customer service enhancements and actions to date.
Norm Angelo, Fire Chief, gave a report.
Larry Stahl, Chief Operating Officer, gave a brief presentation on operational and capital
improvements for RFK.
Dr. Keith McCarty, Emergency Room Medical Director, reported on his plan for emergency
room services.
Council consensus to receive and file report. Council recommendation to organize a joint
hospital /community committee to help improve emergency room services.
3. Consideration and possible action regarding a petition by residents to close the driveway
access from East Pine Avenue cul -de -sac to the Mariposa Village parking lot.
ITEM NO. 3 PULLED FROM THE AGENDA AT THE REQUEST OF THE APPLICANT
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
4. Consideration and possible action regarding a presentation by the Senior Housing Board
2004 Budget for the Park Vista Senior Citizen Housing Complex.
MOVED by Council Member McDowell, SECONDED by Council Member Gaines to approve
2004 Budget for Park Vista Senior Citizen Housing. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
5. Consideration and possible action regarding the positions on Committees, Commissions
and Boards ( "CCBs ") that will expire in the year 2004.
Council consensus to direct staff to open the recruitment process for the positions on the
CCBs beginning January 2004.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
Mark Hensley, City Attorney, read a correction into the record regarding item 14, correcting the
dollar amount to $45,897.78.
6. Approved Warrant Numbers 2537648 to 2537901 on Register No. 5 in the total amount of
$1,676,298.54 and Wire Transfers from 11/21/2003 through 12/5/2003 in the total amount
of $302,670.10. Authorized staff to release. Ratified: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
PAGE NO 4
054
7. Approved City Council Meeting Minutes of December 2, 2003.
8. Approved cancellation of the January 6, 2004 Council Meeting.
9. Approved of a two -year extension and amendment of the Memorandum of Understanding
(MOU) between the City of El Segundo and the Supervisory and Professional Employees
Association. Adopted Resolution No. 4353 amending the current Memorandum of
Understanding.
10. Approved five -year Memorandum of Understanding, Agreement No. 3288, between the City
of El Segundo and the El Segundo Police Managers' Association. Adopted Resolution No.
4354 approving the Memorandum of Understanding.
11. PULLED FOR DISCUSSION BY COUNCIL MEMBER MCDOWELL
12. Awarded Contract No. 3289 to Sequel Contractors, Inc. for Rehabilitation of El Segundo
Boulevard between Nash Street and Sepulveda Boulevard — Project No. PW 03 -17 —
Approved Capital Improvement Program (Contract Amount $69,677.50). Authorized the
City Manager to execute the contract on behalf of the City.
13. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
14. PULLED FOR DISCUSSION BY COUNCIL MEMBER WERNICK
15. Adopted Resolution No. 4355 supporting the Coastal Corridor Transportation Initiative,
including requesting $5.3 Million TEA 21 funds be reauthorized to begin implementation of
the Initiative. (No fiscal impact).
16. Authorized the Mayor to execute Lease Agreement No. 3291 between the City and the El
Segundo Boy Scout Association granting the Scouts access to land located at 325 Grand
Avenue. Authorized staff to finalize plans for the proposed El Segundo Skate Park.
17. Approved waiver of fees for city services associated with the 12th Annual "Run for
Education ".
18. Approved relocation of the Farmer's Market to the 400 block of Main Street beginning
Thursday, January 8, 2004.
MOVED by Council Member Gaines, SECONDED by McDowell to approve consent items 6, 7, 8,
9, 10, 12, 15, 16, 17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. COUNCIL
MMBER WERNICK NOT PARTICIPATING IN ITEM 7 BECAUSE SHE WAS ABSENT FROM THE
MEETING.
11. Consideration and possible action regarding a Professional Services Agreement with
Southern California Risk Management Associates (SCRMA) to serve as the third -party
administrator for the City's self - insured Worker's Compensation Program.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
055 PAGE NO 5
MOVED by Council Member McDowell, SECONDED by Council Member Wernick to approve a
three -year Professional Services Agreement No. 3290, with an option to extend for two additional
years, with Southern California Risk Management Associates (SCRMA) to serve as the third -party
administrator for the City's self- insured Worker's Compensation Program. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
13. Consideration and possible action for appropriating $10,000 in grant funds from the
California Department of Conservation. (Fiscal Impact $10,000)
MOVED by Council Member Wernick, SECONDED by Council Member McDowell, to authorize
appropriating $10,000 in grant funds from the California Department of Conservation. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
14. Consideration and possible action regarding allocation of $45,897.78 from the Fiscal Year
2003 -2004 Facilities Maintenance Fund and approval of Change Order No. 1 in the same
amount of $45,897.78 for the Roof Structure for Storage Bins at the Maintenance Facility
(150 Illinois Street) — Approved Capital Improvement Program — Project No. PW 01 -21.
(Fiscal Impact $45,897.78)
MOVED by Council Member Wernick, SECONDED by Council Member McDowell to authorize an
allocation of $45,897.78 from the Fiscal Year 2003 -2004 Facilities Maintenance Fund and
approved Change Order No. 1 in the same amount of $45,897.78 for the Roof Structure for
Storage Bins at the Maintenance Facility. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
19. Consideration and possible action regarding the one -time only exchange of unallocated,
Community Development Block Grant (CDBG) funds totaling $97,095 with another CDBG
participating city within the Los Angeles Urban County.
MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member McDowell to authorize staff
to proceed with identifying an interested participating city to begin negotiations for the exchange of
unallocated CDBG funds totaling $97,095, establish an exchange rate, and return to the City
Council with a resolution authorizing the exchange of CDBG funds with another city. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
20. Consideration and possible action regarding approval of a Communications Products
Agreement ( "CPA ") with Motorola, Inc. for $1,523,173.03 in asset forfeiture funds for the
acquisition of the Federal Communications Commission license rights to two (2) UHF
narrowband channels, its related equipment and services for the Police Department's Public
Safety Communications Center.
MOVED by Mayor Pro Tern Jacobs, SECONDED by Council Member Wernick to waive the formal
bidding process per the Municipal Code; approve and authorize the City Manager to execute a
CPA Agreement No. 3292 in a form approved by the City Attorney between the City and Motorola
for the FCC license rights to two (2) UHF narrowband channels, its related equipment and
services. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
PAGE NO 6
056
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK —
Stated the nomination period for the April 13, 2004 Municipal Election was December 22,
2003 through January 16, 2004, to be extended to January 21, 2004 if qualified
incumbent(s) did not file.
Noted that the first City Council Meeting in January was cancelled and that the next
scheduled City Council meeting would be January 20, 2004.
REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member McDowell — Wished community and staff Happy Holidays.
Council Member Gaines — Reported on sub - committee on Grant Applications for Homeland
Security and the opening of the Cooks Market. Requested the City Manager to report back on the
flag policy for Main Street. Reported on the grand opening of "Clutters Park ".
Council Member Wernick — Reported on LAX celebration of "Century of Flight" and the Community
Christmas Dinner.
Mayor Pro Tern Jacobs — NONE
Mayor Gordon —
21. Consideration and possible action regarding the annual request of Mr. S. Claus for
variances from the Municipal Code.
MOVED BY Council Member Gaines, SECONDED by Council Member Wernick to approve
request by Mr. S. Claus for a waiver of the permits required for doing business within the City of El
Segundo as follows: 1) Approval of a Conditional Use Permit and waiver of regulations in ESMC
Section 15 -23 -4; 2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure
(FAA should be contacted); 3) Grant a free business license for a non - profit organization (ESMC 4-
1 -7); 4) Waiver of ESMC 8 -4 -11 B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on
Grades); 5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); 6) Waiver of
the Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing animals; 7) Waiver
of the ordinance on Animal Regulations (ESMC 6 -2 -1); 8) Waiver of the Pooper - Scooper
Regulations (ESMC 7 -1 -4). Additionally, Mr. S. Claus has been directed to the Coastal
Commission for clearance over the ocean; D.M.V. for a valid vehicle registration; Department of
Health & Welfare to ensure his elves are receiving minimum wage; and the Air Quality
Management District to ensure a safe and clear sleigh ride. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
PAGE NO 7
057
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Joe Brandin, resident, spoke regarding the size of the trees planted in Main Street bow -outs.
Council directed City Manager to have Traffic Committee review the safety issues.
MEMORIALS — NONE
CLOSED SESSION - NONE
ADJOURNMENT at 9:00 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2003
PAGE NO. 8
fim
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding an agreement between the City of El Segundo
and California Teamsters Local 911 implementing Agency Shop provisions.
RECOMMENDED COUNCIL ACTION:
1) Approve the Letter of Agreement
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On December 16, 2003, the City Council approved a two -year extension and amendment to
the Memorandum of Understanding (MOU) between the City of El Segundo and the
Supervisory and Professional Employees Association. As part of the negotiated agreement,
the City granted an agency shop arrangement, to be effective with the start of the first payroll
period in February 2004.
Council has previously approved agency shop agreements with the El Segundo City
Employees Association (June 5, 2001) and the El Segundo Police Support Services Employee
Association (April 15, 2003). With the adoption of AB 1141, effective January 1, 2004, agency
shop arrangements were also made applicable to supervisory employees.
- continued-
ATTACHED SUPPORTING DOCUMENTS:
Letter of Agreement between the City of El Segundo and the California Teamsters Local
911 /Supervisory and Professional Employee's Association.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED: DAI E:
Bret M. Plumlee, Director of Administrative Services
REVIEWED BY: DATE:
Mary Stre , City Manager agenda 511
050 8
f
The Letter of Agreement provides for the following:
1) Payroll deduction for membership dues.
2) Payroll deduction for the collection of "service fees" from those employees who
choose to be non - members.
3) An orderly method for employees to claim a "religious exemption ".
4) Details of a procedure for "recision" of the Agency Shop Agreement.
5) Indemnification of the City against litigation arising as a result of the Agency Shop
Agreement.
Current dues for members of the El Segundo Supervisory and Professional Employees
Association are $31.00 per month. Teamsters Local 911 has identified a service fee of $31.00
per month for represented persons who choose not to become members of the Association.
Employees approved for a "religious exemption" will also have $31.00 deducted per month as
a charitable contribution to an appropriate fund.
The El Segundo Supervisory and Professional Employees Association represents 29 full -time
positions.
LETTER OF AGREEMENT
BETWEEN THE CALIFORNIA TEAMSTERS LOCAL 911/
EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION
AND THE CITY OF EL SEGUNDO REGARDING IMPLEMENTATION OF
AGENCY SHOP PROVISIONS
Legislative Authority
The City of El Segundo (City) and the El Segundo Supervisory and Professional Employees
Association (Association) mutually understand and agree that as a result of State of California
adoption of SB 739 and AB 1141, all full time benefited employees represented by the Association
have the right to join or not join the Association. However, the enactment of a local "Agency Shop,"
pursuant to California Government code Section 3500 et.seq., requires that as a condition of
continuing employment, employees in the respective bargaining unit must either join the
Association or pay to the Association a service fee in lieu thereof. Such service fee shall be
established by the Association, and shall not exceed the standard initiation fee, periodic dues and
general assessments of the Association.
2. Association Dues /Service Fees
(a) Effective January 21, 2004, the Human Resources Division shall provide all current full -time
benefited employees, and any full -time benefited employees hired thereafter, with an
authorization notice advising them of the following information: (1) an Agency Shop
arrangement for the Association has been enacted pursuant to state law; and (2) and that all
employees subject to the Agency Shop arrangement must either join the Association, pay a
service fee to the Association, or execute a written declaration claiming a religious
exemption from this requirement. Such notice shall include a form for the employee's
signature authorizing a payroll deduction of Association dues, a service fee or a charitable
contribution equal to the service fee Said employees shall have 14 calendar days
(February 4, 2004) from the date they receive the form to fully execute it and return it to the
Human Resources Division.
(b) When the form is completed properly authorizing the deduction of Association dues or the
service fee, and returned during the stated time period, the City shall begin the applicable
deduction of Association dues or the service fee no later than the beginning of the first pay
period commencing after receipt of the authorization form by the Human Resources
Division. If the form is not completed properly and /or not returned within the stated time
period, the City shall begin the deduction of the service fee no later than the beginning of the
first pay period commencing after the expiration of the stated time period. If the
authorization form is properly completed claiming the religious exemption and returned
during the stated period, the procedure provided in Paragraph 3(b) shall be followed.
(c) No deductions shall be made during any pay period when an employee's earnings are
insufficient, after all other deductions are made, to cover the amount of the dues, or fees, or
charitable contributions. When an employee is in a non -pay status for an entire pay period,
no withholding will be made to cover the pay period from future earnings. In the case of an
employee in a non -pay status only during part of the pay period, whose salary is not
sufficient to cover the full withholding, no deduction shall be made In the case of an
employee who is receiving catastrophic leave benefits during any part of a pay period, no
deduction shall be made.
rl61
3 Religious Exemption
(a) Any employee who is a member of a bona fide religion, body or sect that has historically
held conscientious objections to joining or financially supporting public employee
organizations shall, upon presentation of active membership in such religion, body, or sect,
not be required to financially support any public employee organization as a condition of
employment. The employee may be required, in lieu of service fees, to pay sums equal to
the service fees to a non - religious, non -labor charitable fund exempt from taxation under
Section 501(c)(3) of the Internal Revenue Code, chosen by the employee from a list of at
least three of these funds, designated in a memorandum of understanding between the City
and the Association, or if the memorandum of understanding fails to designate the funds,
then to any such fund chosen by the employee.
(b) Written declarations of or applications for religious exemption and any supporting
documentation may be submitted to the Human Resources Division. Within fourteen (14)
calendar days of receipt of any such written request for religious exemption, the City shall
forward a copy of it to the Association After receipt of such a request, the City shall begin a
deduction of the charitable contribution no later than the beginning of the first pay period
commencing after the receipt of the request by the Human Resources Division. The
charitable contribution shall be held in escrow pending receipt of the Association's written
determination on the request for the religious exemption. Upon approval of the religious
exemption by the Association and upon identification of an appropriate charity by the
employee, the City shall remit the escrowed amount to the designated charity and thereafter
remit the charitable deductions to the designated charity Upon denial of the religious
exemption by the Association, the City shall convert the charitable contribution to a service
fee deduction and remit the escrowed amount to the Association as service fees. Charitable
contributions shall be made by regular payroll deductions only.
4 Recision
The agency shop arrangement may be rescinded by a majority vote of all the employees in the unit
covered by the memorandum of understanding, provided that:
(a) A request for such a vote is supported by a petition containing the signatures of at least
thirty percent (30 %) of the employees in the unit;
(b) The vote is by secret ballot;
(c) The vote may be taken at any time during the term of the memorandum of understanding,
but in no event shall there be more than one recision vote taken during that term.
(d) If a "recision vote" is approved by unit members eligible to vote in such matters during the
term of a current memorandum of understanding, the Association agrees not to petition for
or seek Agency Shop status for the duration of the current memorandum of understanding
between the City and the Association.
5 Indemnification
The Association shall indemnify, defend, and hold the City harmless against any liability arising
from any claims, demands, or other action relating to the City's compliance with the agency fee
obligation including claims relating to the Association's use of monies collected under these
provisions
062
6. Records
The Association shall keep an adequate itemized record of its financial transactions and shall make
available annually, to the City, and to its employees who are members of the organization, within 60
days after the end of its fiscal year, a detailed written financial report in the form of a balance sheet
and an operating statement, certified as to accuracy by its president and treasurer or corresponding
principal officer, or by a certified public accountant.
7 City Council Approval
The City and Association agree that the City Council shall approve this letter of agreement prior to
implementation of Agency Shop provisions provided for by California Government Code Section
3500 et. Seq.
City of El Segundo:
Dated. By:
Mayor Mike Gordon
Dated: By:
Chester Mordasini, Teamsters Local 911
Approved as to form*
Mark Hensley, City Attorney
063
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding annual approval of funding prior year Continuing
Appropriations
RECOMMENDED COUNCIL ACTION:
1. Approve funding FY 2002 -2003 continuing appropriations in the FY 2003 -2004 Budget.
2. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Each year staff requests the City Council to carry forward specific budget appropriations from
the prior year (FY 02 -03) to the current year (FY 03 -04) for ongoing purchase orders, projects
and capital improvements. This is a formality that brings forward City obligations from FY
2002 -2003 to FY 2003 -2004.
The attached list of FY 2002 -2003 continuing appropriations is being submitted to the City
Council for approval of an appropriation in the FY 2003 -2004 Budget.
ATTACHED SUPPORTING DOCUMENTS:
Schedule of FY 2002 -2003 reserve for encumbrances and continuing appropriations.
FISCAL IMPACT:
Operating Budget: $91,743,400— Total Budget
Amount Requested: Continuing Appropriations of $4,631,400 with
matching grant revenues of
$531,400, and Reserves of $4,701,850
Account Number: Various accounts — see attached schedule
Project Phase:
Appropriation Required: X Yes — No
ORIGINATED BY:
DATE:
Bret M. Plumlee, Director Administrative Services
REVIEWED BY:
DATE:
�CitVMarager
Mary Str ,
' 'y/0
�J
061
CITY OF EL SEGUNDO
2002 -2003 RESERVE FOR ENCUMBRANCES RE- APPROPRIATED IN 2003 -2004
AS OF SEPTEMBER 30, 2003
2002 -2003 RESERVE FOR ENCUMBRANCES
GOVERNMENTAL FUNDS
Genera Fund - Fund 001
Special Revenue Funds
Asset Forfeiture - Fund 109
Air Quality Investment Program - Fund 115
COPS - Fund 120
FEMA - Fund 121
Facilities Maintenance - Fund 405
Total Special Revenue Funds
Capital Improvement Fund
Capital Improvement Fund - Fund 301
Infrastructure Replacement - Fund 302
Total Capital Improvement
PROPRIETARY FUNDS
Water Fund - Fund 501
Equipment Replacement Fund - Fund 601
TRUST & AGENCY FUNDS
Expendable Trust Fund (Developer Fees) - Fund 702
TOTAL ENCUMBRANCES RE- APPROPRIATED IN 2003 -2004
Page 1
21,550
32,800
85,800
227,950
10,650
1,968,350
1,046,900
436,050
378,750
3,015,250
316,650
317,850
237,300
4,701,850
065
CITY OF EL SEGUNDO
2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004
AS OF SEPTEMBER 30.2003
Continuing Appropriations
Description By Object Total
General Fund - Fund Number 001
City Attorney
2201 6310 Labor Negotiations 18,250
CEDS - Economic Development
2402 6214 Professional & Technical (Air Force Project) 30,000
Administrative Services - Accounh
2502 6214 Professional Services (AT -SINC Asset Management System) 4,200
2502 8104 Equipment (City Hall Improvements - Workstations)* 9,000
Administrative Services - Business Services
2504 8104 Equipment (City Hall Improvements)* 54,000
Administrative Services - Information Syslems
2505 8108 Computer Hardware (From ETRC List) 188,150
Non Department
2901 6406 Legal Services for LAX Expansion 112,500
Police Department - Administration
3101 8104 Equipment (State Technology Grant - CLEEP) 80,100
Police Department - Tra is Safety
3104 4103 Operations (Seat Belt Child Safety Grant) 6,400
Fine Department - Suppression
3202 8104 Equipment (State Homeland Security Grant) 160,250
3202 8104 Equipment (UHF /VHF Radios Interoperable Headsets) 27,000
Fire Department - Disaster Preparedness
3255 8104 Equipment (ESCAPE OTS Grant to Purchase Street Signs) 3,650
3255 8104 Equipment (State Domestic Preparedness Grant - Radiation Equip) 20,550
Public Works - Street Maintenance
4202 6206 Contract Services - Slurry Seal 97,200
Recreation & Parks - Aquatics
5202 5204 Operating Supplies (Dry Chlorine System) 10,000
5202 6215 Contract Services (Dry Chlorine System) 5,000
Total General Fund 826,250
066
CITY OF EL SEGUNDO
2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004
AS OF SEPTEMBER 30.2003
Gas Tax - Fund Number 106
Streets & Highway CIP
8203 8605 Street Lights - Nash Street 8,850
Asset Forfeiture - Fund Number 109
Capital Out
3105 8108 Computer Hardware (Police Network Infrastructure) 85,000
Asset Forfeiture Fund
FEMA - Fund Number 121
0000 3798 Revenue for Funding of Mobile Data Communications 227,950
this will offset approprations in 03 -04
Capital Improvements - Fund Number 301
Public Facility CIP
8201 8475 City Hall Improvements 801,850
Recreation & Park CIP
8202 8641 Camp Eucalyptus 3,400
Street & Highways CIP
8203 8636 Sepulveda Landscaping 36,150
Sanitary Sewer CIP
8204 8312 Recreation Park Water Sewer Line 139,050
8204 8317 Replace Sewer Mains 150,450
8204 8393 Lining of Sewer Access Structure 49,200
Public Safety - CIP
8207 8484 Fire Station #I Office Expansion 45,100
Total Capital Improvement 1,225,200
Infrastructure Replacement - Fund Number 302
Sanitary Sewer CIP
8204 8468 Refurbishment Pump Station #4, 5, & 6 813,300
8204 8640 Sewer Pump Station #12 68,300
Storm Drain clP
8205 8488 Recontruction Storm Drain 416 1,062,300
Total Infrastructure Replacement 1,943,900
Facilities Maintenance - Fund Number 405
0000 6215 Repairs & Maintenance 165,800
Water Fund - Fund Number 501
7103 8207 Water Main Replacement 148,450
Total Continuing Appropriations All Funds 4,631,400
067
CITY OF EL SEGUNDO
2002 -2003 CONTINUING APPROPRIATIONS RE- APPROPRIATED IN 2003 -2004
AS OF SEPTEMBER 30, 2003
CHANGES TO REVENUE ESTIMATES RELATED TO CONTINUING APPROPRIATIONS
General Fund - Fund Number 001
Police Department - Administration
0000 3702 Revenue offsetting Equipment (State Technology Grant - CLEEP) 80,100
Police Department -Administration
3104 4103 Operations (Seat Belt Child Safety Grant) 6,400
Fire Department - Suppression
0000 3735 Revenue offsetting Equipment (State Homeland Security Grant) 160,250
Fire Department - Disaster Preparedness
0000 3735 Revenue offsetting Equipment (State Domestic Preparedness Grant) 20,550
Total General Fund
FEMA - Fund Number 121
0000 3798 Revenue for Funding of Mobile Data Communications
this will offset approprations in 03 -04
Capital Improvements - Fund Number 301
8203 8636 Sepulveda Landscaping reimbursement of expenditures
Total Revenue Estimates Ali Funds
Notes:
* These items are part of the City Hall Improvement Project, therefore the budget will be
carried over into account 301- 400 - 8201 -8475 City Hall Improvements
267,300
227,950
36,150
531,400
068
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the Resolution establishing the employer's
contribution under the Public Employees' Medical and Hospital Care Act for the Police
Manager's Association, a newly formed bargaining group.
RECOMMENDED COUNCIL ACTION:
1) Adopt the required Resolution.
2) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
As required, the City files with the Public Employees Retirement System (PERS) a resolution
establishing the City's contribution for employees and annuitants under the Public Employees
Medical and Hospital Care Act.
The current Memorandum of Understanding contract provisions with the newly formed City's
Police Manager's Association provides that the City medical contribution will equal that
provided to the El Segundo Police Officer's Association. The Police Manager's Association
currently represents 8 active employees.
The City's maximum contribution for Police Officer's Association is $806.83 per month, which
will also be the maximum contribution for the Police Manager's Association.
ATTACHED SUPPORTING DOCUMENTS:
Proposed Resolution
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
ORIGINATED: DATE:
Bret M. Plumlee, Director of Administrative Services
REVIEWED BY: DATE:
Mary St nn, City Manager
C11
069
RESOLUTION NO.
A RESOLUTION ALLOWING MEMBERS OF THE EL SEGUNDO POLICE
MANAGERS ASSOCIATION TO PARTICIPATE IN THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT AND FIXING THE EMPLOYER'S
CONTRIBUTION.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Government Code § 22850.3 provides that a contracting agency may elect
upon proper application to participate under the Public Employees'
Medical and Hospital Care Act with respect to a recognized employee
organization only;
B. The City of El Segundo ( "Public Agency ") is a local agency contracting
with the Public Employees' Retirement System; and
C. The Public Agency desires to obtain for the members of the Police
Manager's Association, who are employees and annuitants of the agency,
recognized as a newly formed bargaining group by City Council action on
June 12, 2003 the benefit of the Act and to accept the liabilities and
obligations of an employer under the Act and Regulations.
SECTION 2: The Public Agency elects to be subject to the provisions of the Act.
SECTION 3: The employer's contribution for each employee or annuitant is the
amount necessary to pay the full cost of his /her enrollment, including the
enrollment of family members, in a health benefits plan or plans up to a
maximum of $806.83 dollars per month plus administrative fees and Contingency
Reserve Fund assessments.
SECTION 4: The executive body appoints and directs the Director of
Administrative Services to file with the Board of Administration of the Public
Employees' Retirement System a verified copy of this Resolution, and to perform
on behalf of said Public Agency all functions required of it under the Act and
Regulations of the Board of Administration.
SECTION 5: Coverage under the Act is effective on July 1, 2003.
SECTION 6: The City Clerk is directed to certify the passage and adoption of
this Resolution; enter same in the book of original Resolutions; and make a
Minute of its adoption in the City's records and in the Minutes of the meeting
when it was adopted.
070
SECTION 7: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 20th day of January, 2004.
Mike Gordon, Mayor of the
City of El Segundo
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five;
that the foregoing Resolution No. was duly passed and adopted by said
City Council, approved and signed by the Mayor of said City, and attested to by
the City Clerk of said City, all at a regular meeting of said Council held on the 20th
day of January, 2004, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED
Mark D. FW
By: f '1�1 ///'
Karl 4. Berger, Ash st nt City Attorney
071
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual Resolution updating the employer's
contribution under the Public Employees' Medical and Hospital Care Act.
RECOMMENDED COUNCIL ACTION:
1) Adopt the required Resolution.
2) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
As required, the City files with the Public Employees Retirement System (PERS) a resolution
establishing the City's contribution for employees and annuitants under the Public Employees
Medical and Hospital Care Act.
The current Memorandum of Understanding contract provisions with the City's Supervisory
and Professional Employees' Association provides that the City medical contribution is based
on the average dollar increase in the premiums for HMO's available to all PERS covered
employees in the Southern California area. In the 2004 calendar year, the maximum City
contribution based on this calculation for medical coverage will be $806.83 /month per
employee. The Association represents approximately 29 active employees.
The City's maximum contribution for Supervisory and Professional Employees Association
annuitants is the same as for an active, represented employee.
ATTACHED SUPPORTING DOCUMENTS:
Proposed Resolution
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
ORIGINATED:
DATE December 18, 2003
J�
�` z
Bret M. Plumlee, Director of Administrative Services
REVIEWED BY:
DATE:
�3
Mary Str n, City Manager
C7 agenda5ll
11
072
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO SUPERVISORY AND PROFESSIONAL
EMPLOYEES' ASSOCIATION
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Government Code Section 22825.6 provides that a local agency contracting under
the Public Employees' Medical and Hospital Care Act must fix the amount of the
employer's contribution at an amount not less than the amount required under
Section 22825 of the Act, and
B. Government Code Section 22857 provides that a contracting agency may fix the
amount of the employer's contribution for employees and the employer's contribution
for annuitants at different amounts provided that the monthly contribution for
annuitants be annually increased by an amount not less than 5 percent of the
monthly contribution for employees, until such time as the amounts are equal; and
C. The City of El Segundo ( "employer ") is a local agency contracting under the Act for
participation by members of the El Segundo Supervisory and Professional
Employees' Association.
SECTION 2: The employer's contribution for each employee is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members in
a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004.
SECTION 3: The employer's contribution for each annuitant is the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members in
a health benefits plan up to a maximum of $806.83 per month, effective January 1, 2004.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Resolution; enter same in the book of original Resolutions; and make a Minute of its
adoption in the City's records and in the Minutes of the meeting when it was adopted.
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 20th day of January 2004.
Mike Gordon, Mayor of the
City of El Segundo
1.
073
ATTEST:
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 20"' day of January 2004, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
Cindy Mortesen, City Clerk
APPRO
Mark D.
an
2.
Karl H. Berger
Assistant Ci orney
C47 )
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Infrastructure and Capital Asset Capitalization
Policy related to the implementation of Governmental Accounting Standard Board (GASB)
Statement 34.
RECOMMENDED COUNCIL ACTION:
(1) Approve the Infrastructure and Capital Asset Capitalization Policy. (2) Authorize the
Director of Administrative Services to amend, if necessary, the City's Infrastructure and
Capital Asset Capitalization Policy to comply with Governmental Accounting Standards
Board changes. (3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
In June 1999, the Governmental Accounting Standard Board (GASB) issued GASB Statement
34. This statement requires, among other financial statement changes, that in fiscal year
2002 -2003 the City incorporate asset valuations of the City's Infrastructure Assets into the
City's Comprehensive Annual Financial Report (CAFR). Infrastructure capital assets networks
include roads, drainage systems, water and sewer systems and parks & recreation, just to
name a few.
To assist in this process staff retained the services of Harris & Associates to provide the
infrastructure valuation services; AT -SINC to provide the capital asset valuation and recording
services and Lance Soil & Lunghard LLP to provide GASB 34 audit services.
ATTACHED SUPPORTING DOCUMENTS:
Infrastructure and Capital Asset Capitalization Policy
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED BY: DATE
4�XF-,/V /y"-L,&
Bret M. Plumlee, Director of Administrative Services
REVIEWED B DATE:
Mary S nn, City Manager /.�/x
12
C..7
BACKGROUND & DISCUSSION (Continued):
One component of GASB 34 requires public agencies to establish and disclose the
"capitalization policy" for infrastructure and capital assets. The purpose of this policy is to set
forth the dollar amount at and above which infrastructure asset acquisitions (purchases,
construction, donation, dedication and the like) are added to capital asset accounts, and below
which such assets acquisitions are not required to be reported or disclosed on the City's
financial statements for the purpose of GASB 34. The dollar value recommended by staff for
reporting infrastructure subsystems (pavement, sidewalks, water mains, etc.) is $100,000. This
value threshold is based on review of other South Bay City's asset valuations, current
replacement costs, and recommendations from Harris & Associates and from the City's
auditors.
Also, staff is recommending to raise the capitalization policy for Capital Assets "fixed assets"
such as building equipment, mechanical equipment, vehicles, etc. from $1,000 to $5,000 for
reporting or disclosing on the City's financial statements for the purpose of GASB 34.
Increasing or higher value thresholds for infrastructure and capital assets does not mean that
individual assets below this level have not been, and will not be, counted. The City has
systems that will capture, calculate and report the value of newly acquired assets, giving staff
the option to continue to record values below the $100,000 and $5,000 threshold values.
Staff is also requesting the City Council authorize the Director of Administrative Services to
amend, if necessary, the Infrastructure and Capital Asset Capitalization Policy to comply with
Governmental Accounting Standards Board changes.
Staff is requesting the City Council adopt the attached Infrastructure and Capital Asset
Capitalization Policy related to the implementation of Governmental Accounting Standard
Board (GASB) Statement 34 and to give the Director of Administrative Services the authority to
review and change assets useful lives and determine which assets to include under the
Capitalization Policy.
07 f )
�7
INFRASTRUCTURE AND CAPITAL ASSET CAPITALIZATION POLICY
I. Purpose and Scope
The purpose of this policy is to set forth the dollar amount at and above which infrastructure and
capital asset acquisitions (purchases, construction, donation, dedication and the like) are added to
capital asset accounts, and below which such assets acquisitions are not required to be reported or
disclosed for the purpose of GASB 34. Also, this policy will be used for estimating
the "useful lives" of Networks and Subsystems of Infrastructure and Capital Assets. This policy
will give to the Director of Administrative Services the authority to review and change asset useful
lives and determine which assets to include under the Capitalization Policy to comply with
Governmental Accounting Standard Board (GASB) Statement 34.
II. General Provisions
A. GASB 34 Requirements: GASB 34 requires public agencies to establish and disclose the
"capitalization policy" for infrastructure and capital assets and disclose its policy for estimating
the "useful lives" of Networks and Subsystems of Infrastructure and Capital Assets.
B. Basic Approach: GASB 34 provides public agencies with two options for valuation and
reporting infrastructure assets. The City has selected the Basic Approach. Use of the Basic
Approach (depreciation methodology) of valuing such assets requires a determination of useful
life of each type of asset in order to properly complete the formula for determining
depreciation and arriving at Net Book Value.
C. Infrastructure Assets Useful Lives: Adoption of the capitalization level policy, in accordance
with GASB 34, also requires the City (public agencies) to disclose its policy for estimating the
"useful lives" of Networks and Subsystems of Infrastructure Assets. The following have been
determined to be the useful life of each relevant Infrastructure Assets:
Network
Subsystem
Useful Life
Roadway
Pavement
30
Sidewalks
50
Curb & Gutter
50
Traffic Signals
25
Medians
50
Street Trees
N/A
Parks & Recreation
Improvements
25
Storm Drain
Pipes
100
Structures
100
077
Network
Subsystem
Useful Life
Water System
Pipes
Facilities /Water Tanks
50
25
Sewer System
Pumps
Pipes
25
50
Buildings
N/A
50
Land
N/A
N/A
Right -of Way Land
N/A
N/A
Projects in Progress
N/A
N/A
D. Infrastructure Assets: The dollar amount at and above which infrastructure asset acquisitions
(purchases, construction, donation, dedication and the like) are added to capital asset accounts,
and below which such assets acquisitions are not required to be reported or disclosed for the
purpose of GASB 34 is $100,000 based on current replacement cost.
E. Capital Fixed Assets: The dollar amount at and above which capital fixed asset acquisitions
(building contents, mechanical equipment, vehicles, etc.) are added to capital asset accounts,
and below which such assets acquisitions are not required to be reported or disclosed for the
purpose of GASB 34 is $5,000 based on current replacement cost.
F. Capital Fixed Assets Useful Lives: The useful life of relevant Capital Fixed Assets is:
Building Contents & Mechanical Equipment 5 -50 Years
Vehicles 5 Years
G Exceptions: This policy will give to the Director of Administrative Services the authority to
review and change asset useful lives and determine which assets to include under the
Capitalization Policy to comply with Governmental Accounting Standard Board (GASB)
Statement 34.
H. City Council: With the approval of the City Council this Capitalization Policy will be in effect
to comply with Governmental Accounting Standard Board (GASB) Statement 34.
r ,•
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of a $38,000 professional services
agreement with Harris & Associates to provide construction documents and specifications for
the Recreation Park Parking Lot Improvement Project (Phase I & 2) totaling $510,000.
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign a professional services agreement approved as to
form by the City Attorney; and /or,
2. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On October 8, 2003 City Council authorized staff to solicit proposals for design services as
related to the Recreation Park Parking Lot Improvement Project. The project is an expansion
of the north and south parking lots at Recreation Park to accommodate the new city
Community Center project.
Nine proposals were received from different consultants. Harris & Associates was picked for
their expertise, level of service, and cost. They will develop construction documents,
specifications, and a refined cost estimate for the project.
(continued on next page)
ATTACHED SUPPORTING DOCUMENTS:
1) Scope of Work;
2) Fee proposal;
3) Design schedule;
FISCAL IMPACT:
Operating Budget: $510,000 ($160,000 approved FY 2003 -04 C.I.P project, $350,000
to be requested in FY 2004 -05 C.I.P.)
Amount Requested: $38,000
Account Number: 301 - 400 - 8202 -8499
Project Phase: Design
Appropriation Required: _Yes X No
ORIGINATED BY: DATE:
J es arisen, Director of Community, Economic and Development Services
RE�VIEV)/ED BY: DATE:
079 13
Mary Strenn, ty Manager
BACKGROUND & DISCUSSION (cont):
PROJECT DESCRIPTION
The expansion of the north and south parking lots have been broken into two phases, Phase I
and Phase 11. Phase I of the project consists of 1) designing the expansion of the north and
south parking lots; and 2) the physical expansion of the south parking lot only. Phase 11 of the
project is the physical expansion to the north parking lot located off Pine Ave.
The expansion of the south parking lot, Phase I, will be accomplished by: 1) changing the
angle of the parking spaces from 45 degrees to 90 degrees; and 2) realigning a majority of
curb lines that run along the perimeter of the parking lot. This will yield 26 additional parking
spaces. The project will not affect any part of the scout house or its adjacent parking lot.
The expansion of the north parking lot, Phase 11, will be done by: 1) changing the angle of the
parking spaces from 45 degree to 90 degree; 2) realigning a majority of curb lines that run
along the perimeter of the parking lot; and 3) relocating the center tree island to the west to
provide for more parking spaces to the east of the tree island. This will yield 40 additional
parking spaces.
FUNDING
Of the $510,000 needed for the expansion of the north and south lot, $160,000 was approved
through the Capital Improvement Program for Phase I. Of the $160,000, $38,000 will be used
for designing the expansion of both the north and south parking lots and $122,000 will go
towards construction and management of the south lot only. In the future, staff will submit a
request of approximately $350,000 through the 2004 -05 Fiscal Year Capital Improvement
Program (CIP) for the expansion of the north parking lot (Phase II).
,'
SCOPE OF WORK
1.0 Project Management
1.1 Meetings
We will attend regular meetings with City staff to review the project progress and discuss
outstanding project issues. We will prepare and transmit meeting agendas to City staff a
minimum of 24 hours prior to the scheduled meeting time and we will provide draft meeting
minutes for the City's review within one week of each meeting.
1.2 Progress Reports
Harris' project manager will prepare and transmit project status reports to the City's project
manager on a bi- weekly basis throughout the design period. The progress reports will track
the progress of each task and subtask of our scope of work. This will ensure a timely update
of the status of the project schedules and notable upcoming project - related events.
1.3 Utility Coordination
We will mail initial utility notifications to all utility companies that have facilities within the
project limits making them aware of the upcoming construction activities and requesting
copies of their maps, plans, and /or sketches of their existing and/or proposed facilities within
the project limits. In addition to the written utility notifications, we will contact the utility
companies by telephone to ensure that written notifications were received and being acted
upon.
We will send out copies of progress submittals to affected all utility companies and notify
them of the anticipated project construction schedule and request any utility potholing and /or
relocations necessary for the construction of the proposed improvements. We have not
included the design of utility relocations. However, we will coordinate directly with affected
utility companies for the relocation of their facilities on behalf of the City.
As with all of our design projects, we will maintain a utility log to track who and when
notifications were sent to and document the responses to the notices. We will copy City staff
on all utility correspondence.
1 4 Quality Reviews
During the initial design phase and prior to each submittal to the City, our quality
control /quality assurance (QA /QC) manager will review the design criteria, accuracy, and
completeness of the plans and other documents using our in -house QA /QC Program
guidelines to ensure a high -level work product.
s•
= I Harris & Associates
2.0 Conceptual Design
2.1 Data Gathering and Site Visits
Harris staff will gather all available record plans and aerial photos from the City and other
agencies pertinent to the design of the project. In addition, Harris staff will conduct field
reviews and measurements of the project limits to identify physical constraints for the
proposed parking lot improvements.
2.2 Conceptual Design
Harris staff will verify the existing parking stalls sizes and quantities and confirm the
proposed parking layouts from the "Recreation Park Master Plan" dated February 2003
prepared by LPA. With available record plan information and aerial photos, Harris will
layout parking concepts using the minimum non - residential parking stall size identified in the
City Code (8.5' x 18') along with the 25 -foot aisle width also identified in the City Code and
required number of handicap spaces. This will allow us to determine the required areas of
parking lot widening and identify the areas that will require detailed topographic survey.
2.3 Conceptual Construction Cost Estimates
Quantities of items of work will be compiled for the proposed improvements shown on the
conceptual plans and construction cost estimates will be prepared using unit costs from recent
bid results and Harris' extensive bid history database. This will ensure that the projects
contemplated are within the City's budget.
3.0 Preliminary Design
3 1 Topographic Survey
A complete topographic survey is anticipated for the North Parking Lot to allow a proper
design of the proposed parking lot improvements The survey will extend beyond the project
limits in all directions to design match work at slopes and existing improvements.
For the South Parking Lot, limited topographi c
improvements. Due to the irregular shape of the
the entire lot will be provided
3.2 Preliminary Improvement Plans
survey is anticipated for areas of minor
South Parking Lot, a planimetric survey of
Preliminary improvement plans will be prepared for the two parking lots at a scale of 1 " =10'
or 1 " =20' as appropriate to show the proper level of detail for the proposed improvements.
The improvement plans will include disposition of existing improvements such as curbs,
sidewalks, lights, and trees; proposed pavement, curbs, sidewalk, retaining walls (if
necessary), trees relocations and irrigation modifications; and proposed signing and striping
layouts including handicap stalls and ramps.
The landscape and irrigation design will be limited to remedial work to mitigate existing
improvements affected by the proposed parking lot improvements.
082
Harris & Associates
The landscape and irrigation design will be limited to remedial work to mitigate existing
improvements affected by the proposed parking lot improvements.
For the two parking lots, we anticipate the following plans sheets:
Description Number
of Sheets
Title Sheet 1
Details and Sections 2
Parking Lot Improvement Plan 2
Parking Lot Striping Plan 2
Planting and Irrigation Plan 2
Total Plan Sheets = 9
3.3 Preliminary Construction Cost Estimates
Preliminary construction cost estimates will be prepared from actual quantities shown on the
plans and unit costs from recent bid received by the City for similar items of work and
Harris' extensive bid tabulation history database.
4.0 Final Plans, Specifications, and Estimate
4 1 Final Plans
Final plans will be prepared incorporating comments from the City. The final plans will be
prepared using standard City titleblock.
4.2 Specifications
Specifications will be prepared in the City's format using a digital sample provided by the
City. The specifications will be submitted to the City for review with the final plans.
4.' ) Final Construction Cost Estimates
Final construction cost estimates will be prepared and submitted to the City for review with
the final plans.
5.0 Finalize Plans and Specifications
We will incorporate the City's comments on the final plans and specifications and finalize the
plans and specifications for bidding by the City. Plans will be plotted on reverse -read mylars
wet - signed and stamped by a licensed Civil Engineer. The specifications will be printed in
the City's format ready for reproduction.
n83
MI Harris & Associates
City of El Segundo
Fee Proposal
Recreation Park Parking Lot Improvements
Task 1 0 Project Management
Project
Project
CAD
Wagner
Kobata
$550
$870
Manager
Designer
Technician
F&& gineering
Associates
$1,650
Task/Subtask
$145
$100
$95
Survey
Landcsape
Subtotals
Task 1 0 Project Management
1.1 Meetings
6
16
$6,600
$550
$870
1.2 Progress Reports
4
6
40
$550
$1,650
$580
1.3 Utility Coordination
14
46
4
$380
14 Quality Reviews
6
$4,600
$1,5201
$0
$550
$870
Subtotal Hours =
16
0
4
$6,600
$1,650
20
Subtotal ($) _
$2,320
$0
$380i
0
$2,700
Task 2.0 Conceptual Design
2 1 Data Gathering and Site Visits
2.2 Conceptual Design
4
-8-24-16
16
$6,600
$550
$2,180
$5,630
2.3 Conceptual Construction Cost Estimates
2
6
40
$550
$1,650
$890
$8
Subtotal Hours =
14
46
16
76
Subtotal ($)._
$2,030
$4,600
$1,5201
$0
$550
$8,700
Task 3.0 Preliminary Design
3.1 Topographic Survey
6
16
24
$6,600
$1,100
$6,600
3.2 Preliminary Improvement Plans
4
32
40
$550
$1,650
$9,230
3.3 Preliminary Construction Cost Estimates
2
4
24
$690
Subtotal Hours =
6
36
40
$0
$1, 100
82
Subtotal ($) _
$870
$3,600
$3,800
$6,600
$1,650
$16,520
Task 4 0 Final Design
-4-16
4 1 Final Plans
4 2 Specifications
6
16
24
1 256
$1,100
$5,560
$870
4 3 Final Construction Cost Estimates
2
4
$3,8501 1
$550
$2,760
$690
Subtotal Hours =
12
20
24
56
Subtotal ($) =
$1 ,740
$2,000
$2,280
$0
$1, 100
$7,120
Task 5 0 Finalize Plans and Specifications
2
41
16
1 256
22
Subtotal ($) _
$290
$400
$1,520
$3,8501 1
$550
$2,760
Total Hours by Classification =
50
1
1 256
Total ($) by Classification =
$7,2501
$10,600
y),5ool
$6,6001
$3,8501 1
$37,800
084
Revised December 18, 2003
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N
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding the acceptance of $65,383.00 in grant funding
from the U.S. Department of Homeland Security (DHS), Urban Area Security Initiative (UASI)
grant program. Fiscal Impact: None
RECOMMENDED COUNCIL ACTION:
1) Accept a $65,383.00 grant award from the UASI Grant Program.
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On July 16, 2003, a grant orientation was conducted for the Urban Area Security Initiative
(UASI) Grant Program. Under the UASI program, the City of Los Angeles was awarded $18.8
million dollars. The City of Los Angeles under the grant program rules was designated as a
"core" city, and a region was established that included 16 jurisdictions (including the City of El
Segundo) sharing a contiguous border with the City of Los Angeles. The City of Los Angeles
retained $17,077,578 of the Grant and distributed the remainder to the sixteen jurisdictions.
On December 15, 2003, after a lengthy negotiation process, the UASI Working Group
members unanimously approved a budget document for the Urban Area Core Cities. This
process ultimately awarded the City of El Segundo a total of $65,383.00 for interoperable
communications equipment for the El Segundo Police Department's Emergency Coordination
Vehicle.
The completed budget plan has been submitted to the State of California for approval. Once
- Continued on next page -
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: None
Amount Requested: $65,38300
Account Number: 001 - 400 - 3255 -8104
Project Phase: NIA
Appropriation Required: X Yes — No
ORIGINATED: DATE:
� d� (�UJYn• ! r / � – b�
Norm Angelo, F e Chief
REVIEWED BY: DATE:
Mary Stre City Manager
C 8 6 14
BACKGROUND & DISCUSSION (continued):
the budget plan is approved by the State in 2004, each city will be contacted with instructions
to begin purchases as approved.
The El Segundo Police Department will then return to the Council at a later date to submit its
final purchase requisitions for the equipment approved under this grant:
1) An *APCO -25 approved mobile dual control head UHF (450 -512 MHz) analog /digital
narrow band capable radio;
2) (12) *APCO -25 approved handheld UHF (450 -512 MHz) analog /digital narrow band
capable radios;
3) Handheld radio charging racks and battery conditioning system;
4) Satellite Phone, mobile mount, and service package.
*APCO - Association of Public- Safety Communications Officials
*APCO -25: Refers to Project 25 technical standards for narrow -band 12.5 kHz Phase I,
and 6.25 kHz Phase 11 radio communications technology.
The United States Department of Homeland Security issues this grant. The grants are 100%
federally funded. Each agency making purchases under the grant must spend the approved
funds within the designated period and submit appropriate receipts for reimbursement.
Typically, reimbursement occurs within 120 days of submission of documentation.
The equipment purchased under the grant falls within a regional plan as approved by the Los
Angeles County Police Chiefs Association to improve regional interoperability capabilities, and
the priorities established by the El Segundo Police Department to improve local interoperable
capabilities, command and control, personnel accountability, and improve redundancy in
response to major incidents. The radios will provide law enforcement with narrow band
frequency and digital communications capability, and allow field units to coordinate with the
LAPD and Los Angeles County Sheriff's communications systems, and existing analog
systems in the greater Los Angeles area.
The City of El Segundo agrees to maintain and replace this equipment as needed to ensure
regional interoperability capabilities. The City of El Segundo Police Department will incur
annual service fees for the Satellite Phone service, which will be addressed through the
department budget as approved by the City Manager.
087
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to amend the Civil Works Corporation Annual Contract (No.
3212) for an additional amount of $26,010 for curb and sidewalk repairwork. — (Estimated cost
= $26,010).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Approve Amendment to Contract No. 3212; (2) Alternatively discuss
and take other action related to this item.
BACKGROUND & DISCUSSION:
On August 5, 2003, the City Council awarded an annual contract for $50,000 to Civil Works
Corporation for concrete curb, sidewalk and other minor improvements. On November 5,
2003, the City Council amended this contract for a total contract amount of $82,040.
In the fiscal year budget 2003 -04, $26,010 is available for curb and sidewalk repair work. Civil
Works Corporation has provided satisfactory work in the current contract. Staff is requesting
an amendment to the current contract in the amount of $26,010 for perform curb and sidewalk
repair work on a needed basis.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$200,000
$ 26,010
001 - 400 -4202 -6206 = $17,960
118 -400- 8203 -8604 = $ 8,050
Current contract
No
ORIG E Y DATE: January 13, 2004
David o nson, Interim Director of Public Works
REVIEWED BYF_ DATE:
M4 St r n, City Manager
01 -20-04 Amend the Q W works Corporabon Annual Contract Na 3212 1
for an Additional Amount of 26 010 for Curb and SAewalk Repav Wo r�r� VVVV
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of plans and specifications for the El
Segundo Skateboard Park located at 405 Grand Avenue - Approved Capital Improvement
Program - (Estimated cost = $379,800).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Adopt plans and specifications; (2) Authorize staff to advertise the
project for receipt of construction bids; (3) Alternatively discuss and take other action related
to this item.
BACKGROUND & DISCUSSION:
On December 18, 2001, the City Council approved an agreement with Purkiss- Rose -RSI for
the design of the El Segundo Skateboard Park.
The design is now complete and staff recommends advertising this project for receipt of
construction bids. The total estimated construction cost of the project, including contingencies,
is $379,800.
The Recreation and Park Commission met on January 14, 2004, at a special session to review
these plans and approve the project design.
ATTACHED SUPPORTING DOCUMENTS:
Letter from Recreation and Parks Commission.
2. Location map.
FISCAL IMPACT:
Capital Improvement Program:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$397,000
$379,800
301 - 400 - 8202 -8989
Adoption of plans and specifications
No
ORIGINATED DATE: January 15, 2004
�0 t"
David Johnson, Interim Director of Public Works
REVIEWED BY:/? � DATE:
Mary Strenn, City lager
01 -20 -04 Adopt Plans and Specifications for the El Segundo 1
Skateboard Park Located at 405 Grand Avenue 6
089
Elected Officials:
Mike Gordon,
Mayor
Sandra Jacobs,
Mayor Pro Tom
Nancy Wemlck,
Council Member
John G Gaines,
Council Member
Kelly McDowell,
Council Member
Cindy Mortesen,
City Clerk
Ralph Lanphere,
City Treasurer
Appointed Officials:
Mary Strenn,
City Manager
Mark D. Hensley,
City Attorney
Department Directors
Jeffrey Stewart,
Assistant City Manager
James Hansen,
Community, Economic:
Development Services
Bret Plumlee,
Administrative Services
Norm Angelo,
Fire Chief
Debra Brighton,
Library
Jack Wayt,
Police Chief
David Johnson, Interim
Public Works
Stacia Mancini
Recreation 8 Parks
www.elseaundo.or_p
January 15, 2004
51
STACIA MANCINI, DIRECTOR
Recreation and Parks Department
Honorable Mayor Gordon and Members of the City Council
Regarding: Proposed Skateboard Park
A Special Recreation and Parks Commission meeting was held on
Wednesday January 14, 2004. The item on the agenda was the review of
the proposed skateboard park, for City Council consideration on Tuesday
January 20, 2004.
The Recreation and Parks Commission reviewed the proposed
Skateboard Park plans, and voted enthusiastically to recommend
approval of the project.
The Recreation and Parks Commission is very pleased to see the
Skateboard Park, moving forward.
Sincerely,
5� 0 N^ - - �
Recreation and Parks Commission
By Stacia Mancini, Director
339 Sheldon Street, El Segundo California 90245 -0989
Phone (310) 524 -2707 FAX (310) 322 -3693
smancini @elsegundo.org
1 �
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EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution amending Resolution No. 4162
regarding 4 -way stop signs at the Main Street / Franklin Avenue and Grand Avenue / Virginia
Street intersections — (No fiscal impact).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Adopt resolution; (2) Authorize staff to install the authorized stop
signs; (3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The City Traffic Committee, made up of staff from the Police and Public Works Departments,
has reviewed recent resident requests for installation of four -way stop signs at the Main
Street / Franklin Avenue and Grand Avenue / Virginia Street intersections.
(Background & discussion continues on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Resolution.
2. Location map.
FISCAL IMPACT: No fiscal impact.
Capital Improvement Program:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
DATE: January 13, 2004
Interim Director of Public Works
REVIgVED BYr DATE:
Mafy Str , City Manager
01 -20 -04 Adopt Resolutan Amending Resolution No 4162 Regarding 4 -way Stop 1 ■
Sgns at Main Street - Franklin Avenue and Grand Awnue•Vnpina Street Intersections
192
BACKGROUND & DISCUSSION: (continued)
Based on the review and the following discussion, the Committee recommends installation of
the requested four -way stop signs.
1. Main Street / Franklin Avenue Intersection:
Currently, east -west Franklin Avenue has stop signs. There are no stop signs for
north -south Main Street traffic.
The stop sign warrant analysis based on Caltrans methodology justified the
installation of four -way stop signs. The recently constructed curb extensions (bow -
outs) at the intersection present a sight distance issue forthe Franklin Avenue traffic
entering the intersection. This issue will be of additional concern when the
landscaping within these curb extensions mature (and grow taller). There is also
considerable pedestrian activity in the crosswalk across Main Street generated by
the patrons of the U.S. Post Office.
2. Grand Avenue / Virginia Street Intersection:
Currently, north -south Virginia Street has stop signs. There are no stop signs for
east -west Grand Avenue traffic.
The stop sign warrant analysis based on Caltrans methodology did not justify the
installation of four -way stop signs. One of the justifications in this methodology
requires the accident history of an intersection to indicate five (5) accidents in a
twelve (12) month period that would have been prevented if four -way stop signs
were in place. For this particular intersection, three (3) recent accidents (08- 26 -03;
11- 26 -03; and 12- 23 -03) have occurred at a rate of one (1) accident per month.
Virginia Street is the only through north -south street west of Main Street. It is also
anticipated that the traffic at the Virginia Street / Grand Avenue intersection may
increase after the full utilization of the Downtown Improvements Project and the
development at the northeast corner of the nearby Grand Avenue / Richmond Street
intersection.
Even thought the stop sign analysis failed to completely satisfy the required
warrants, the Traffic Committee took the above mitigating concerns into
consideration and recommends installation of four -way stop signs.
01 -20 -04 Adopt Resolution Amending Resolution No 4162 Regarding 4 -way Stop
Signs at Main Street - Franklin Avenue and Grand Avenue - Virginia Street Intersections
093
RESOLUTION NO.
A RESOLUTION AMENDING RESOUTION NO. 4162 REGARDING
THE INSTALLATION OF 4 -WAY STOP SIGNS AT THE
INTERSECTIONS OF MAIN STREET / FRANKLIN AVENUE AND
GRAND AVENUE / VIRGINIA STREET
The City Council of the City of El Segundo does resolve as follows:
SECTION 1* Section 5 - Through streets and stop intersections portion of
Resolution No. 4162 is amended to read as follows:
1. Subsection 5.40 is amended to read: Franklin Avenue at Main Street, all
entrances.
2. Subsection 5.45 is amended to read: Grand Avenue at Virginia Street, all
entrances.
SECTION 2. The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a minute of
the adoption of the Resolution in the City Council's records and the minutes of this
meeting.
SECTION 3. This Resolution will become effective immediately upon adoption and
will remain effective until superseded by subsequent resolution or ordinance.
PASSED, APPROVED and ADOPTED this 20th day of January, 2004.
Mike Gordon, Mayor
of the City of El Segundo,
California
094
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 20th day of January 2004, and the same
was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS
Mark D. Hensler
By:
Karl H. Berger
Assistant City A rnev
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EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding addendum to Professional Services Agreement
contract for Marcus Lubba, coach for swim team and swim programs.
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to approve addendum to Professional Services Agreement
contract for Marcus Lubba, coach for swim team and swim program.
2. Alternatively discuss and take other action regarding this item.
BACKGROUND & DISCUSSION:
Due to program changes at the swim stadium, Marcus Lubba, contract aquatics employee, will
be assuming additional swim team coaching and program responsibilities. Consequently, his
initial contract salary will be increased to more than $10,000 reflected by the additional
programs. (Payments will be based upon a percentage of the programs registration and will
not affect the general fund budget).
Mr. Lubba will be coaching the Junior Guards program, which is one of the most popular
aquatic programs offered. Junior Guards is a training program for the LA County Guards
program. El Segundo Jr. Guard participants have a very high success rate for qualifying for
the county program. LA County even refers interested youth to register for the El Segundo Jr.
Guard program for training. For the past several years this program has filled to capacity (100
participants) and is offered annually in the spring.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required
108- 400 - 5208 -6202
_Yes x No
(Judy n�oe, Rec eation Superintendent
Stacia Mancini, Recreation and Parks Director
, City Manager
DATE: January 6, 2004
DATE:
31 y
097 1 8
EL SEGUNDO CITY COUNCIL MEETING DATE: January 13, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding introduction and first reading of an Ordinance
adding Chapter 4 to title 10 of El Segundo Municipal Code entitled "Skateboard Parks"
granting the City specific immunity from liability associated with the operation of a skateboard
park.
RECOMMENDED COUNCIL ACTION:
(1) Waive first reading and introduce the Ordinance; (2) Alternatively, discuss and take other
action related to this item.
BACKGROUND & DISCUSSION:
In order to obtain legal protections from liability, public entities that own and operate
skateboard parks must either supervise those parks or adopt an ordinance requiring
skateboarders to use safety equipment. Since it is impractical for the City to supervise its
skateboard parks, it must adopt an ordinance making it unlawful for skateboarders to use the
skateboard parks without protective gear. The proposed ordinance fulfills this requirement and
directs that signs be posted notifying skateboarders that skateboarding is hazardous and
safety equipment must be worn at the parks.
California law gives the City immunity from certain types of recreational activities including,
without limitation, horse riding, boating, skiing, hang gliding, kayaking, rock climbing, surfing,
white water rafting and skateboarding. Such activities are referred to as "hazardous
recreational activities."
(continued)
ATTACHED SUPPORTING DOCUMENTS:
Draft Ordinance
FISCAL IMPACT:
Operating Budget: NA
Account Number: NA
Amount Requested: NA
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE: January 13, 2004
Stacia Mancini, Director of Recreation and Parks
REVIEWED BY: DATE:
I
Mary Stren , City Manager /3 jf
19
Background and Discussion (con't):
However, despite the the inclusion of skateboarding into that category and the immunity
granted by adoption of the attached ordinance, current law only protects the City from
liability for injuries arising from skateboarding in skateboard parks if the person
skateboarding is fourteen (14) years or older; and the skateboarding activity causing the
injury was a "stunt, trick, or luge." These limitations were imposed in 1997 by AB 1296
(Morrow) and again in 2002 by SB 994 (Morrow).
In addition, the City is required to keep a record of all injuries that occur at its
skateboard parks. The City can, however, seek reimbursement from the state of
California since this requirement appears to be a state mandate.
Staff recommends adoption of the attached ordinance as the most expedient method of
insulating the City from the risks inherent with the construction and operation of a
skateboard park.
M••
ORDINANCE NO.
AN ORDINANCE ADDING A NEW CHAPTER 4 TO TITLE 10 OF THE
EL SEGUNDO MUNICIPAL CODE ENTITLED "SKATEBOARD
PARKS," AND CONSISTING OF SECTIONS 10 -4 -1 TO 10 -4 -5.
The city council of the city of El Segundo does ordain as follows:
SECTION 1: The City Council finds and determines as follows:
A. Skateboarding is a growing youth- oriented recreational activity within the city of
El Segundo. In recent years, specialized forms of skateboarding have become
popular. These types of activities have resulted in undesirable secondary effects
including, without limitation, damage to public and private property; increased
dangers for vehicle traffic traveling on public and private roads; and impediments
to the free flow of pedestrians using public property and common areas;
B. To help reduce these secondary effects of skateboarding, and to provide a
recreational opportunity for the City's youth, the City Council approved the
construction of skateboard parks within the City;
C. Skateboarding is a hazardous recreational activity which frequently results in
physical injury and can result in death. The City Council believes that
skateboarders should assume all risk associated with their activities, without
burdening the City's taxpayers with liability for personal injuries;
D. Skateboarding is a hazardous recreational activity as defined by Government
Code § 831.7. In order to have the immunities offered by Government Code §
831.7, however, the City must comply with Health and Safety Code § 115800;
E. The City Council finds that it is impractical to regularly supervise the City's
skateboard parks and therefore chooses to adopt regulations mandating the use of
safety equipment;
F. The City Council believes that the age and skateboard activity limitations placed
on the City's immunities by AB 1296 (Morrow) in 1997 and continued by SB 994
(Morrow) in 2002 are unwarranted and should be removed at the earliest
opportunity;
G. It is in the public interest to adopt this ordinance for the purpose of protecting the
public health, safety, and welfare.
Page 1 of 4
100
SECTION 2: A new Chapter 4 is added to Title 10 of the El Segundo Municipal Code
( "ESMC ") to read as follows:
"Chapter 4
SKATEBOARD PARKS
10 -4 -1:
PURPOSE.
10 -4 -2:
DEFINITIONS.
10 -4 -3:
PROTECTIVE GEAR REQUIRED.
10 -4 -4:
SIGNS.
10 -4 -5:
VIOLATIONS.
10 -4 -2: PURPOSE.
This chapter is adopted pursuant to the city's police powers and California Health
& Safety Code § 115800, and any succeeding or related statutes, for the purpose
of protecting the city from claims arising from use of public skateboard parks.
Skateboarding is an inherently dangerous recreational activity and persons using
skateboards should do so at their own risk.
10 -4 -3: DEFINITIONS.
Unless the contrary is stated or clearly appears from the context, the following
definitions will govern the construction of the words and phrases used in this
chapter.
A. "Director" means the city of El Segundo's director of recreation and parks, or
designee.
B. "Skateboard Park" means city owned and operated property designated by the city
council to be used for skateboarding purposes.
10 -4 -4: PROTECTIVE GEAR REQUIRED.
Any person skateboarding at a skateboard park must wear protective equipment
consisting of, at a minimum, a helmet, elbow pads, and kneepads.
10 -4 -5: SIGNS.
A. The director will provide notice regarding the requirements of this chapter to
individuals using the skateboard park by use of signs that state the following:
Page 2 of 4
101
"THIS SKATEBOARD PARK IS NOT SUPERVISED.
SKATEBOARDING IS HAZARDOUS. THE EL SEGUNDO
MUNICIPAL CODE REQUIRES PERSONS USING THIS
SKATEBOARD PARK TO WEAR A HELMET, ELBOW PADS, AND
KNEEPADS. FAILURE TO COMPLY IS UNLAWFUL."
B. These signs must be posted in at least one (1) conspicuous location, be made of a
durable material, and posted in a permanent manner.
10 -4 -6: VIOLATIONS.
Violations of § 10 -4 -3 will be prosecuted as infractions in accord with § 1 -2 -1 of
this code."
SECTION 3: The City Manager, or designee, is directed to maintain a record of all known or
reported injuries incurred by skateboarders in a skateboard park including, without limitation, a
record of claims and lawsuits arising from any such incident in compliance with Health and
Safety Code § 115800. These records must be filed with the Judicial Council not later than
January 30 of each year. The City Manager, or designee, is authorized to seek reimbursement
from the state of California for the cost of maintaining such records pursuant to Government
Code §§ 17500, et seq. without further City Council action.
SECTION 4: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of this
Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
SECTION 6: This Ordinance will become effective on the thirty-first (31 st) day following its
passage and adoption.
Page 3 of 4
102
PASSED AND ADOPTED this day of , 2004.
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing Ordinance
No. was duly introduced by said City Council at a regular meeting held on the
day of , 2004, and was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of
said Council held on the day of , 2004, and the same was so passed
and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Cindy Mortesen, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
M.
Karl H. Berger
Assistant City Attorney
Page 4 of 4
103
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: CouncilmemberWemick
AGENDA DESCRIPTION:
Consideration and possible action to support a letter to the Los Angeles Area Advisory
Committee ( LAXAAC) stating the City's endorsement of a LAXAAC resolution opposing the
relocation of the southern runway at Los Angeles International Airport (LAX) 50 -feet closer to
El Segundo
RECOMMENDED COUNCIL ACTION:
1) Approve attached letter to LAXAAC; 2) Alternatively, discuss and take other action related
to this item.
BACKGROUND & DISCUSSION:
At the January 2004 meeting of LAXAAC, the committee approved a resolution opposing the
relocation of the southern runway at LAX and requested support from the surrounding
communities for the resolution. As Chair of that committee, I felt El Segundo should be ther
first to support the resolution. Accordingly, this item has been placed on the agenda for the
City Council's consideration.
ATTACHED SUPPORTING DOCUMENTS:
Attached letter to LAX Advisory Committee
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE: January 15,
Nancy Wel'hick, Councilmember
REVIEWED BY- ' DATE:
_ l
Mary St n, City Manager
101 20
'
� . 1
Nancy Wernick, Councilmember
Elected Officials:
Mike Gordon,
Mayor
Sandra Jacobs,
Mayor Pro Tem
Nancy Wemick,
Council Member
John G. Gaines,
Council Member
Kelly McDowell,
Council Member
Cindy Mortesen,
City Clerk
Ralph Lanphere,
City Treasurer
Appointed Officials:
Mary Strenn,
City Manager
Mark D Hensley,
City Attorney
Department Directors
Jeffrey Stewart,
Assistant City Manager
Bret Plumlee,
Administrative Services
James Hansen,
Community, Economic and
Development Services
Norm Angelo,
Fire Chief
Debra Brighton,
Library
Jack Wayt,
Police Chief
David Johnson, Interim,
Public Works
Stacta Mancini,
Recreation B Parks
www.elsegundo org
January 20, 2004
LAX Area Advisory Committee
LAX Community Relations Division
One World Way, Room 225
Los Angeles, CA 90045
Dear Committee Members:
I am writing on behalf of the El Segundo City Council to state the City of El
Segundo's support of a the resolution from the LAX Area Advisory Commission
opposing the relocation of the southern runway (25L) at LAX fifty -feet closer to El
Segundo. We are aware that the Committee took that action on January 8, 200/
after learning that plans may be underway to relocate that runway as a project
separate from the proposed Alternative D of the LAX Master Plan. This letter
serves to reiterate the City of El Segundo's opposition to any plan that would
result in the relocation of the southern runway (25L) closer to our community.
We appreciate your consideration of this letter. If you have any questions, please
contact the members of the City Council at (310) 524 -2302.
Sincerely,
Nancy Wer Ick
Councilmemb
350 Main Street, El Segundo, California 90245 -3895
Phone (310) 524 -2302 FAX (310) 322 -7137
1 D3-
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Council Report - Mayor
AGENDA DESCRIPTION:
Consideration and possible action regarding reinstallation of stepping stones of the El
Segundo Chamber of Commerce program.
RECOMMENDED COUNCIL ACTION:
1) Council direction to staff to set the date to reinstall the stepping stones of the Chamber
of Commerce's program; 2) Alternatively, discuss and take other action regarding this item.
BACKGROUND & DISCUSSION:
The Downtown Specific Plan Improvement Project has now been completed. I understand
that the project is about to be accepted by the City from the contractor. I think that it is time to
put the stepping stones back in place.
The City had removed the stepping stones in preparation for the reconstruction of the
downtown sidewalks. Staff has indicated that the reinstallation into the new pavement is under
a separate City contract to be completed after the renovation. It is timely for staff to talk with
the Chamber of Commerce and confirm the date for reinstallation.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DA1_1=: 11131U4
Mike Gordon, Mayor,
REVIEWED BY DATE: 1/13/04
A010 � Mary St n, City Manager �/Y
106 21
EL SEGUNDO CITY COUNCIL MEETING DATE: January 20, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Council Report - Mayor
AGENDA DESCRIPTION:
Consideration and possible action regarding the contribution of $20,000 towards the Los
Angeles Air Force Base ( LAAFB) Regional Alliance's effort to prevent the closure of the facility
as a result of the Base Realignment and Closure Commission (BRAC) process.
RECOMMENDED COUNCIL ACTION:
1. Discussion;
2. Direct staff to appropriate and convey $20,000 to the LAAFB Regional Alliance
and /or,
3. Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The City is aware that Congress has authorized another Base Realignment and Closure
Commission (BRAC) to evaluate the viability of military bases. Consistent with previous BRAC
efforts it is anticipated that a number of bases will be closed when the Commission completes
its work. Consequently, the Los Angeles Air Force Base ( LAAFB) will be among the properties
evaluated and has the potential to be placed on the recommended closure list.
(Background & discussion continues on the next page.....)
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget: LAAFB Land Conveyance, Construction and Development Project
Amount Requested: $20,000
Account Number: 001 - 400 - 2402 -6214
Project Phase: N/A
Appropriation Required: x Yes _ No
I/9INATED DATE:
Mike Gord n, Mayor
REVU
DATE:
M rity Manager
107 22
BACKGROUND & DISCUSSION (continued)
The LAAFB locally employs over 3,200 people in El Segundo and approximately 65,000 in the
region. The Base is projected to add another 10,000 direct and indirect jobs in the future. The
present value of all the related government contracts to local aerospace companies is $8.5B,
and is expected to increase to over $10B in the years ahead.
Should the LAAFB be closed, it would create tremendous economic hardships in El Segundo
and the surrounding region. Therefore, it is imperative that the City makes every effort to
prevent the closure of the Base. By contributing $20,000 to the LAAFB Regional Alliance, El
Segundo will join an array of South Bay businesses and municipalities in a joint effort to
develop and implement a successful strategy.
i 1�