2004 DEC 21 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 21, 2004 — 5:00 P.M.
Next Resolution # 4409
Next Ordinance # 1379
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
01
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 0
matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public
statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter
SPECIAL MATTERS - 0 matter
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items
appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made
regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public
Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a
Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00
p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public
Communications portion of the Agenda. The request must include a brief general description of the business to be
transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings
if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes
in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 21, 2004 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Fr. Jim Anguiano of St. Anthony Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
Next Resolution # 4409
Next Ordinance # 1379
03
PRESENTATIONS —
(a) Proclamation inviting the residents of El Segundo to warmly welcome the members of the
El Segundo Rotary Club as they judge the 2004 Lighting Up the Community program and
proclaiming December, 2004 the month for Lighting Up the Community.
(b) Commendation presented to the sponsors, supporters and volunteers for their unselfish
community service in keeping the hometown holiday tradition alive in El Segundo by
organizing the El Segundo Community Christmas Dinner to be held at 1:00 p.m. on
Christmas Day at the Joslyn Center at Recreation & Parks.
(c) Certificate of Commendation to Chevron Texaco El Segundo Refinery for its exemplary
employees' 550 days and 3 million man -hours safety record.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS
1. Consideration and possible action (Public Hearing) regarding an appeal of the
Planning Commission's decision to approve Environmental Assessment No. 636,
Subdivision No. 04 -02 (Vesting Tentative Tract Map 60995) and Variance No. 04 -01
for the conversion of an existing 35 -unit apartment complex to condominiums at
910 E. Grand Avenue.
Recommendation — (1) Open Public Hearing; (2) Discussion and action on appeal; (3)
Direct staff to prepare a Resolution with regard to the decision for Environmental
Assessment No. 636, Subdivision No. 04 -02 (Vesting Tentative Tract Map 60995) and
Variance No. 04 -01; (4) Alternatively, discuss and take other possible action related to
this item.
4 011
Consideration and possible action regarding the introduction and reading of an
Ordinance to amend Section 6- 4 -6(A) of the El Segundo Municipal Code (ESMC) to
establish additional license fees required for kennels housing more than ten (10)
Recommendation — (1) Discussion; (2) Introduction and reading of Ordinance by title
only; (3) Schedule second reading and adoption of Ordinance for January 18, 2005; (4)
Alternatively, discuss and take other action related to this item.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
3. Consideration and possible action regarding the positions on Committees,
Commissions and Boards ( "CCBs ") that will expire in the year 2005.
Recommendation — (1) Direct staff to open the recruitment process for the positions on
the CCBs, as listed, beginning January, 2005; (2) Alternatively, discuss and take other
action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. if a call for discussion of
an item is made, the item(s) will be considered individually under the next heading of business.
4. Warrant Numbers 2544717 to 2544962 on Register No. 5 in the total amount of
$1,486,560.94 and Wire Transfers from 11/2512004 through 12/09/2004 in the total
amount of $396,042.76.
Recommendation — Approve Warrant Demand Register and authorize staff to release.
Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
5. City Council Meeting Minutes of December 7, 2004.
Recommendation — Approval.
05
6. Consideration and possible action regarding approval of a professional services
agreement between Moreland & Associates, Inc. and the City of El Segundo to
provide temporary professional accounting services due to the elimination of the
Assistant Finance Director position in the Accounting Division of the
Administrative Services Department. (Fiscal Year: $30,000)
Recommendation - (1) Authorize the City Manager to execute a standard professional
services agreement on behalf of the City for temporary professional accounting services
with Moreland & Associates, Inc. for $30,000; (2) Alternatively discuss and take other
action related to this item.
7. Consideration and possible action regarding rejection of all bids received for
construction related to the Residential Sound Insulation Program's Group 5 (31
residential dwellings).
Recommendation — (1) Reject all bids received for construction related to the Residential
Sound Insulation Program's Group 5; (2) Authorize staff to re- advertise a Notice Inviting
Sealed Bids for construction services; (3) Alternatively, discuss and take other action
related to this item.
8. Consideration and possible action regarding amending Section 5.40 of Resolution
No. 4162 providing for two (2) additional stop signs to create a four -way stop
intersection at Franklin Avenue and Richmond Street.
Recommendation — (1) Adopt resolution; (2) Alternatively, discuss and take other action
related to this item.
9. Consideration and possible action regarding acceptance of the project for the
construction of the El Segundo Skateboard Park located at 405 East Grand
Avenue — Approved Capital Improvement Project — Project No. PW 04 -02. (Final
project cost: $388,895.00)
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file
the City Engineer's Notice of Completion in the County Recorder's Office; (3)
Alternatively, discuss and take other action related to this item.
10. Consideration and possible action regarding award of contract to HH Construction
for replacement of playground equipment at the Holly- Kansas Park — Approved
Capital Improvement Project — Project No PW 04 -09 (Fiscal Impact: $81,300)
Recommendation — (1) Award contract to the lowest responsible bidder, HH
Construction; (2) Authorize the City Manager to execute the construction contract on
behalf of the City; (3) Alternatively, discuss and take other action related to this item.
6 06
11. Consideration and possible action authorizing the City Manager to issue a letter of
concurrence to the City of Vernon to modify a radio frequency co- channeled with
one assigned to the City.
Recommendation — (1) Authorize the City Manager to issue a letter of concurrence to the
City of Vernon to modify a radio frequency co- channeled with one assigned to the City;
(2) Alternatively, discuss and take other action related to this item.
12. Consideration and possible action regarding a proposal by the Recreation and
Parks Department to establish the new job classification of Senior Park
Maintenance Worker. (Fiscal Impact: None)
Recommendation — (1) Approve the Senior Park Maintenance Worker class
specification; (2) Approve the Examination Plan; (3) Adopt the Resolution establishing
the basic monthly salary range; (4) Alternatively, discuss and take other action related to
this item.
13. Consideration and possible action regarding award of a four year lease purchase
agreement to AA Equipment Company, for the landscape maintenance equipment
at the Lakes Golf Course effective January 1, 2005 through March 1, 2009. (Fiscal
Impact: $25,986.26 annually over 4 years for a total of $117,511)
Recommendation — (1) Award the equipment lease purchase agreement to AA
Equipment Company in the amount of $25,986.26 annually over the next 4 years, for a
total of $117,511; (2) Authorize the City Manager to execute a lease purchase
agreement for the landscape maintenance equipment at the Lakes Golf Course, subject
to approval by City Attorney; (3) Alternatively, discuss and take other action related to
this item.
14. Consideration and possible action regarding the acceptance of a donation of used
metal storage racks from Mr. Ron Swanson of S &S Hardware Company, to the Fire
Department and Recreation and Parks Department (Fiscal Impact: None)
Recommendation — (1) Authorize the El Segundo Fire Department and Recreation and
Parks Department to accept the donation of 3 -tier storage racks from Mr. Ron Swanson
of S &S Hardware Company; (2) Alternatively, discuss and take other action related to
this item.
CALL ITEMS FROM CONSENT AGENDA
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NEW BUSINESS
15. Consideration and possible action regarding establishing appropriate levels of
reserves within the Liability Insurance Fund based on an actuarial study
performed by Jack Joyce of Bay Actuarial Consultants (BAC)
Recommendation — (1) Establish a Liability Insurance Fund Reserve plus Incurred but
Not Reported (IBNR) liability at a minimum undiscounted 70% confidence level and a
target undiscounted 80% confidence level; (2) Establish a minimum of $200,000 retained
earnings in the Liability Insurance Fund; (3) Review both the recommended confidence
level and the minimum retained earnings levels annually during the budget process to
determine if either level should be adjusted; (4) Once the target level is reached, transfer
additional retained earnings of $225,000 from the Liability Insurance Fund to the
Economic Uncertainty Fund; (5) Alternatively, discuss and take other action related to
this item.
16. Consideration and possible action to approve Field Allocation Task Force's and
the Recreation and Parks Commission's recommendation on a proposed El
Segundo Athletic Field /Facility Use and Allocation Policy. (Fiscal Impact: None)
Recommendation — (1) Approve proposed Athletic Field /Facility Use and Allocation
Policy; (2) Alternatively, discuss and take other action related to this item.
17. Consideration and possible action to adopt a resolution of the El Segundo City
Council declaring its intent to and authorizing the filing of an appeal of the
approval of the Los Angeles International Airport (LAX) Master Plan to the Los
Angeles County Airport Land Use Commission (ALUC).
Recommendation — (1) Adopt resolution; (2) Alternatively,
related to this item.
REPORTS — CITY MANAGER — NONE
REPORTS — CITY ATTORNEY — NONE
REPORTS —CITY CLERK — NONE
REPORTS — CITY TREASURER — NONE
REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides —
discuss and take other action
08
Council Member Busch —
Council Member Jacobson —
Mayor Pro Tem Gaines —
Mayor McDowell —
18. Consideration and possible action regarding the annual request of Mr. S. Claus for
variances from the Municipal Code.
Recommendation — (1) Approve request by Mr. S. Claus for waiver of the permits
required for doing business within the City of El Segundo as follows; or, (2) Alternatively,
discuss and take other action related to this item: a) Approval of a Conditional Use
Permit and waiver of regulations in ESMC Section 15 -23 -4; b) The use of air rights and
waiver of the Santa Monica Radial 160 R procedure (FAA should be contacted); c) Grant
a free business license for a non - profit organization (ESMC 4 -1 -7); d) Waiver of ESMC
8 -4 -11 B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on Grades); e) Waiver
of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); f) Waiver of the
Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing animals; g)
Waiver of the Ordinance on Animal Regulations (ESMC 6 -2 -1); h) Waiver of the Pooper-
Scooper Regulations (ESMC 7 -1 -4). Additionally, Mr. S. Claus has been directed to the
Coastal Commission for clearance over the ocean; D.M.V. for a valid vehicle registration;
Department of Health & Welfare to ensure his elves are receiving minimum wage; and
the Air Quality Management District to ensure a safe and clear sleigh ride.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on
behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all
comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The
Council will respond to comments after Public Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government
Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property Negotiator; and /or
conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators.
9 09
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: � D
TIME:
NAME: E�
10
10
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action ( Public Hearing) regarding an appeal of the Planning
Commission's decision to approve Environmental Assessment No. 636, Subdivision No. 04 -02
(Vesting Tentative Tract Map 60995), and Variance No. 04 -01 for the conversion of an existing
35 -unit apartment Complex to condominiums at 910 E. Grand Avenue.
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing;
2. Discussion and action on appeal.
3. Direct staff to prepare a resolution with regard to the decision for Environmental
Assessment No. 636, Subdivision No. 04 -02 (Vesting Tentative Tract Map 60995), and
Variance No. 04 -01; and /or
4. Alternatively, discuss and take other possible action related to this item.
BACKGROUND &DISCUSSION:
The Planning Commission, at its November 15, 2004 meeting, considered and approved the
above - referenced project. On November 29, 2004, the El Segundo Residents Association
(ESRA) and Wyle Laboratories Inc. filed separate appeals of the Planning Commission
decision. Albert and Madeleine Marco are both the applicant and the property owner.
(continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
1. Appeal letter dated November 28, 2004
2. Appeal letter dated November 29, 2004
3. Planning Commission Staff Report dated October 14, 2004
4. Planning Commission Staff Report dated November 15, 2004
5. Planning Commission Minutes dated October 14, 2004
6. Planning Commission Minutes dated November 15, 2004
7. Plans, Vesting Tentative Tract Map No. 60995 and Photographs
Operating Budget:
N/A
Amount Requested:
N/A
Account Number:
N/A
Project Phase:
N/A
Appropriations Required:
x No
OKi� TED BY
_Yes
DATE: / L/1
Seimone urjis, fanning and Building Safety Director
REVIEWED BY
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BACKGROUND 8 DISCUSSION — Pa e 2
El Segundo Municipal Code § 15 -25 -3, requires that the appeal state "specifically wherein it is
claimed there was an error or abuse of discretion by the body making the decision or where a
decision is not supported by the evidence in the record."
The appeal filed by ESRA states the association is opposed to the Planning Commission's
approval of the project, however the appeal filed did not state that the Planning Commission
decision was in error or abused its discretion as required by the ESMC 15 -25 -3.
The appeal filed by Wyle Laboratories Inc. contends that: 1) the Planning Commission
decision was in error because the Commission failed to consider the parking impacts of the
condominium conversion on Wyle Laboratories and; 2) the project has fewer parking spaces
than required by the Municipal Code. On October14, 2004 and November 15, 2004 the
Planning Commission considered the information provided by city staff, written communication
received from the public; and testimony by the applicant, the applicant's representatives and
the public. Contrary to Wyle Laboratories' appeal, the Planning Commission assessed the
impacts of the project on the community including Wyle Laboratories Inc.
The number of parking spaces required for the project, which are based upon regulations in
effect in 1978, are 2 parking spaces per unit and 4 visitor spaces for a total of 74 parking
spaces. The existing apartment building was constructed with 57 parking spaces which was
the number of spaces required for apartment buildings at that time. The applicant proposes to
add 13 parking spaces on site, providing 70 parking spaces, including 2 visitor parking spaces.
Two parking spaces would be provided per unit for all but 2 of the one bedroom units which
would have only 1 parking space each. At the continued hearing on November 15, 2004, the
applicant, Albert Marco, proposed to combine 4 of the one bedroom units, reducing them to 2
units in order to comply with the parking requirements. This would reduce the number of units
to 33 and thus only 70 parking spaces would be required. Combining 4 units into 2 would also
reduce the number of units that do not meet the minimum size requirement of 1,000 square
feet per unit. This would reduce the variance request for 15 units (the 748 square -foot, one
bedroom units) that do not meet the minimum size down to 11 units. The other variance
requests would still be needed for the conversion as proposed.
The Commission rejected the applicant's proposal to combine units and meet the parking
requirements making the findings that the condominium conversion as proposed would not
intensify the use of the building and the addition of 13 on -site parking spaces would reduce
any impacts the building presently has. In consideration of the community's concern for
parking the Planning Commission added a condition requiring that the Covenants, Conditions
and Restrictions (CC &Rs) that would prohibit the parking spaces from being enclosed with
doors and also required the applicant to add raised storage units to the garage level. The
additional conditions are intended to ensure that the parking stalls will be open and available
for parking by the residents of the building. Although the project was approved with four
parking stalls less than required by the Municipal Code the Planning Commission was able to
make the four findings required to grant a variance (the findings are detailed in the October 14,
2004 Staff Report).
Wyle Laboratories Inc, has indicated that there is a parking shortage in the area and provided
a photograph of vehicles parked in their parking lot. Wyle Laboratories' parking lot is located
P:\Planning & Building Safety\PR0JECTS\Ea- 636\EA636 CC sr
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BACKGROUND &DISCUSSION — Pa e 3
on the northwest corner of Maryland Avenue and Franklin Avenue and is adjacent to the "R -3"
Multi - Family Residential Zone to the north and west. Although Wyle Laboratories Inc. has
raised concern about parking, the project as proposed will alleviate impacts the existing 35 -unit
apartment complex currently has by increasing the on -site parking by 13 spaces.
Following a decision by the City Council, staff will return to the City Council with a resolution of
their final decision at the next City Council meeting.
R Planning & Building SafetYTROIECTSTE - 636\EA636 CC sr
1,,
OFFICE
November-28, 2004
City Clerk ,
City of El Segundo
350 Main Street
El Segundo, CA 90245
Please accept this appeal to the Planning Commission decision on
Environmental Assessment No.636, Subdivision No. 04 -02 (VTPM 60995)
and Variance No. 04 -01.
Please let us know if any other forms are required. A check in the required
amount is enclosed.
C CLVkCeC7 &�S 0G
14
mMe
labolatories
Nov. 29, 2004 -
To: City of El Segundo Planning Department
Wyle Laboratories, Inc. formally appeals the approval by the El Segundo Planning
Commission on Nov. 15 of Environmental Assessment No. 636, Subdivision No. 04 -02 (VTM
No. 60995) and Variance No. 04 -01 for a project at 910 E. Grand Ave. on grounds of error. We
believe the Commission failed to take into consideration the impact on Wyle Laboratories
because it approved a variance for fewer parking spaces than the City code called for.
Attached is a photo taken of the Wyle parking lot at the corner of Maryland and Franklin
(within a few feet of the project) taken at 9 am, Saturday, Nov. 20. The photo was taken when
Wyle was working with a minimal weekend staff. The photo shows most of the 35 cars parked
that morning in the Wyle parking lot, which is clearly marked for Wyle employees and guests
only. None of the cars in the lot that morning had Wyle parking stickers in their rear windows.
..,woui mrmg a private detective and tracking each individual from their car to their
residences, we can only surmise that all of the cars are being driven and parked by residents in
the 11 or 12 apartment complexes that either abut or are within close walking distance.
We ask that the City Council not approve the project based on inadequate parking.
Sincerely,
�b
Dan Reeder
Manager, Corporate Communications
Wyle Laboratories
Wyle Laboratories, Inc. 128 Maryland Street El Segundo, CA 90245 Tel: (310) 322 -1763 Fax: (310) 322 -0781
15
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
October 14, 2004
SUBJECT:
Environmental Assessment No. 636, Subdivision
No. 04 -02 (VTPM 60995)
APPLICANT:
and Variance No. 04 -01
Albert and Madeleine Marco
PROPERTY OWNERS:
Albert and Madeleine Marco
REQUEST:
A request to allow the conversion of an existing
35 -unit apartment
complex to condominiums and a
variance to exceed lot
coverage, to provide less
than the minimum unit size, to
provide parking
within the front setback, and to
provide four fewer
Parking spaces than required.
PROPERTY INVOLVED:
910 East Grand Avenue
Intro____ ction
The proposed project is a request for the conversion of an existing 35 -unit
apartment complex to condominium use. The project also includes a variance
request to allow: 1) 56.9% lot coverage (40% is
generally allowed for
condominium conversions), 2) 15 units to have a size of 748 square feet (less
than the minimum 1,000 square feet ordinarily required for condominium
conversions), 3) to provide only one parking space per unit for two of the 35 units
where two spaces are required, and to provide only
where four spaces are required, for a total of 70 two visitor parkin s
parking spaces are required, and 4) to locate two visitor Parking ss 9 Paces
in the required front yard setback. parking Paces where 74
the recreation room, relocate the trash and sltipel the parkin made ct° eliminate
is located in the "R -3" Multi - Family Residential Zone and is developed with two
buildings consisting 9• The project site
modifications to the existing pstructures units. on site. The applicant
is proposing
157.49' wide by 220.35' deep, totaling a P P 9 minor
is bordered b 9 PProximately 34,702 square feet The site
Maryland Stre t to the w st, and CentereStreet to the east.Avenue
to the south,
Recommendation
Planning staff recommends that the Planning Commissi review on revi the facts as
contained within this report, and adopt Resolution No. 2ew approving
2
1 t?
Environmental Assessment No. 636, Subdivision No. 04 -02 (VTPM 60995), and
Variance No. 04 -01.
III• f IR!Wround
The project site is a rectangular shaped lot that slopes downward approximately
22 feet from the west to the east and 24 feet from the north to the south. The lot
is developed with two buildings constructed in 1978 providing 35 residential units.
The lot is a corner lot with driveway access from Maryland Street. Each building
has a carport on the ground level enclosed on three sides with two floors of
residential units above. Currently, 57 parking spaces are provided. With the
exception of some minor modifications to the garage level the applicant proposes
to retain the buildings in their current configuration.
IV. Analysis
The applicant proposes to convert an existing 35 -unit apartment complex to
condominiums. Pursuant to Section 15 -4C -5 (K) of the El Segundo Municipal
Code condominiums converted from multiple - family dwellings shall meet all the
requirements for condominiums in effect at the time they were originally
constructed. According to City records the project site was permitted for
construction in 1978.
The existing buildings have a total building footprint of 19,751 square feet with
56.9% lot coverage. Each building consists of two floors of residential units
above a garage level. The complex contains 20 two- bedroom units that are
1,033 square feet in size and 15 one - bedroom units that are 748 square feet in
size. The applicant proposes to keep the uni
configuration. ts at their current size and
The applicant is proposing to add 13 additional parking stalls to the 57 existing
stalls for a total of 70 parking stalls where 74 are required. Eleven of the new
stalls will be located within the existing garage level by utilizing areas within the
garage that are currently designated as walkways and by removing the existing
recreation room and relocating the trash enclosure. In addition, the applicant
intends to add two visitor parking spaces on grade within the required 20 -foot
front yard setback south of the complex on Maryland Street. Although the front
of one of the buildings faces Grand Avenue and provides the visual entry and
primary access, the front yard setback of the property is on Maryland Street as
defined by the Zoning Code. The narrowest frontage of a lot is considered the
front in the case of corner lots.
The following chart reflects the development standards for converting an
apartment building built in 1978 to condominiums in the R -3'
Residential Zone and the development standards proposed by the Multi-Family cant
The project does not meet the following condominium conversion standards: 1)
lot coverage, 2) minimum unit size, 3) number of parking stalls, and 4) and the
location of visitor parking spaces within the front yard setback.
2
1.7
Permitted Uses
Minimum Lot Size
Lot Area per
Dwelling
Dwelling Unit
Minimum Floor
Area
1978 CONDOMINIUM
CONVERSION REQUIREMENTS
condom
10,000 square feet
35 units: 1 unit
PROJECT STANDARDS
Irsion of 35 apartm s to
condominiums.
34,702 square feet
per 1,000 square feet
of lot area, where a fraction of the lot 35 units: 1 unit per 991.48 square feet
is greater than 500 square feet an
additional unit is allowed of lot area
1,000 square feet of area
Lot Coverage 13,080.8 square feet (40 %)
36 feet, however, the height may be
increased to 40 feet providing that fo
Height each foot above 36 feet the required
yards, front side, and rear are
increased one additional foot
Parkin S 2 parking spaces per dwelling unit
9 P aces and 1 visitor spaces for each 10 unit
= 74 parking spaces total
The surrounding land uses are as follows:
North:
South:
East:
West:
Subdivision No. 04 -02
Lanes
Apartments
1) 1,033 square feet for 20 it
bedroom units
?) 748 square feet for 15 o
bedroom units
19,751 square feet (56.9 %)
Complied with 40' maximum height at
the time of development
66 parking spaces (2 spaces for 33 of
the units and 1 space each for 2 of the
1 bedroom units), 2 of the 4 visitor
parking spaces = 70 parking spaces
total
Zone
Oil Well R -3
L.A. County Storm Water Basin P
Apartments P-F
R -3
The application includes a subdivision request to allow the conversion of an
existing 35 -unit apartment complex to condominiums through Vesting Tentative
Parcel Map No. 60995. The Multi - Family Residential Zone allows condominium
conversion as a permitted use. Residents will have exclusive rights to their units
and parking spaces, and a percentage ownership in the common areas and
project amenities. Covenants, Conditions and Restrictions (CC &Rs) will
establish a Homeowners Association (HOA) to assure maintenance of the
common areas and the exterior of the buildings.
18
Findings for Denial of a Subdivision
Pursuant to Section 66427.1 of the Subdivision Map Act, the legislative body
shall not approve a final map for a subdivision to be created from the conversion
Of residential real property into a condominium project, a communi ty a artment
Project, or a stock cooperative project unless it finds all of the following:
p
1 Each of the tenants of the proposed condominium, community apartment
Project or stock cooperative project has received,
66452.9, written notification of intention to convert atpleast 60 days Section
to filing of tentative map pursuant to Section 66452. There shall be a
further finding that each such tenant, and each person applying for the
rental of a unit in such residential real property,
all applicable notices and rights now or hereafteraequired by this receive
or Chapter 3 (commencing with Section 66451 ).
shall be Made that each tenant has received 10 days' w tten notification
that an application for a public report will be, or has been, submitted to
the Department of Real Estate, and that such report will be available on
request. The written notices to tenants required by this subdivision shall
or deemed satisfied if such notices comply with the legal requirements
for service by mail
2. Each of the tenants of the proposed condominium, community apartment
Project, or stock cooperative project has been or will be, given written
notification within 10 days of approval of a final map for the proposed
conversion.
3. Each of the tenants of the proposed condominium, community apartment
project, or stock cooperative project has been, or will be, giv n 180 days'
written notice of intention to convert prior to termination of tenancy due to
the conversion or proposed conversion. The provisions of this
subdivision shall not alter or abridge the rights or obligations of the
parties in performance of their covenants, including, but not limited to, the
Provision of services, payment of rent or the obligations
Sections 1941, 1941.1 and 1941.2 of the Civil Code. imposed by
4. Each of the tenants of the proposed Condominium, community apartment
Project, or stock cooperative project has been, or will be, given notice of
an exclusive right to contract for the purchase of his or her respective unit
upon the same terms and conditions that such unit will be initially offered
to the general public or terms more favorable to the tenant. The right
shall run for a period of not less than 90 days from the date of issuance of
the subdivision public report pursuant to Section 1108.2 of the Business
and Professions Code, unless the tenant gives prior written notice of his
or her intention not to exercise the right.
5. This section shall not diminish, limit or expand, other than as provided
herein, the authority of any city, county, or city and county to a pprove or
disapprove condominium projects.
4
1J
The applicant has already submitted copies of the 60 -day notices signed by each
of the tenants. This project in no way diminishes or expands the authority of the
City. Planning staff has incorporated the other provisions for the approval of a
subdivision created from the conversion of residential real property as conditions
of approval.
General Plan Consistency
This condominium development would be in keeping with the General Plan Land
Use Element Objective LU 3 -2, which designates the site for Multi - Family
Residential use. In addition, the project is consistent with Goal 4 of the City's
2000 -2005 Housing Element which focuses on eliminating governmental
constraints on housing development. Specifically, Policy 4.1 of the Housing
Element calls for continuing to allow second units, condominium conversions,
caretaker units and second floor residential uses in commercial zones as
specified in the City's zoning ordinance.
Variance No. 04 -1
Pursuant to Section 15 -4C -5 (K) of the El Segundo Municipal Code
condominiums converted from multiple - family dwellings shall meet all the
requirements for condominiums in effect at the time they were originally
constructed. The existing structures on the site were built in conformance with
the development standards for apartments at the time the units were permitted
for construction in 1978. Development standards in the "R -3" Multi- family
Residential Zone have been revised over the years. Today there is only one set
of development criteria for condominiums and apartments. However, the
proposed project is subject to the Zoning Code standards in place at the time it
was built in 1978 and since it does not meet all the standards for condominium
conversions it requires approval of the following three variances:
1) To exceed the lot coverage allowed for condominiums by 16.9 %.
Pursuant to Section 20.24.090 of the 1978 El Segundo Municipal Code
the permissible lot coverage for conversions of multiple dwellings to
condominium units shall not exceed 40% of the lot area.
2) To maintain 15 of the existing units which do not meet the minimum
unit size of 1,000 square feet as they are only 748 square feet.
Pursuant to Section 20.24.100 of the 1978 El Segundo Municipal Code
condominiums converted from multiple dwellings require 1,000 square
feet of area per unit.
3) To provide only 70 of the 74 parking spaces required. Two one -
bedroom units will have only one parking space each where 2 are
required and only two visitor spaces are provided where four are
required. Pursuant to Section 20.54.020 of the 1978 El Segundo
Municipal Code for condominiums converted from multiple dwellings
requires two parking spaces for each dwelling unit plus one visitor
5
space for each ten units, with a minimum of two spaces accessible to
visitors.
Finally, the applicant's proposal to add two on -grade visitor parking stalls within
the front yard setback south of the complex requires a fourth variance from the
current Municipal Code. Section 15 -15 -2 (H) of the El Segundo Municipal Code
prohibits visitor parking spaces for any residential use to be located in whole or in
part, in any required front yard or front two- thirds of any required side yard.
In accordance with Section 15 -23 -3 of the El Segundo Municipal Code, the
Planning Commission may grant a variance if all of the following four findings can
be met:
A. That there are exceptional or extraordinary circumstances or conditions
applicable to the property or to the intended use that do not apply
generally to the other property or class of use in the same vicinity and
zone.
The project site slopes downward approximately 22 feet from the west to the
east and 24 feet from the north to the south. The existing site is developed
with two buildings containing 35 apartment units covering 56.9% of the lot,
where only 40% lot coverage is permitted for condominium conversions.
However, under the current Zoning Code all lots zoned "R -3" Multi - Family
Residential are permitted 53% lot coverage. The existing building exceeds
today's standard by only 3.9 %. In addition, 15 of the units are 252 square
feet smaller than the 1,000 square -foot minimum required for condominium
conversions. Today's Zoning Code does not establish different standards for
apartments and condominiums nor does it establish a minimum unit size.
Requiring the applicant to increase the unit size and reduce the lot coverage
would require substantial remodeling of the existing building to increase the
unit size and reduce the lot coverage. Additionally, it would result in a loss of
several housing units within the City. The intended use of the site for
condominiums will increase home ownership opportunities within the City of a
variety types and tenures. This conversion will provide relatively more
affordable home ownership opportunities within the community as
condominiums converted from apartments are generally more affordable than
newly constructed condominiums.
The applicant is proposing to add 13 additional parking spaces on the site for
a total of 70 parking spaces where 74 spaces are required. At the time the
apartments were built the site was developed with 57 parking spaces
although only 44 spaces (1.25 spaces per unit) were required for apartment
buildings. The proposed addition of parking spaces will reduce the impact of
the development on the surrounding area; eleven of the parking stalls will be
added within the existing garage level. The other two parking stalls will be
located within the required front yard setback. The exceptional circumstance
for locating parking within the front yard setback on this site is that at the time
the complex was constructed, Grand Avenue was treated as the front
property line. The building is setback the required 20 feet (excluding the
6
21
permitted 5 -foot intrusions) from the Grand Avenue property line. As a result
Of the sloping topography of the lot, the parking will be located behind a large
retaining wall. The visual impact of locating parking within the front yard will
be minimal given the buildings' existing configuration. Additionally, it helps to
bring the residential project closer to conformance with the 1978 El Segundo
Municipal Code by providing two of the four required visitor parking spaces.
This reduces the impact to the surrounding neighborhood by providing on -site
visitor parking that is accessible.
B. That the variance is necessary for the preservation and enjoyment of a
substantial property right possessed by other property in the same
vicinity and zone but which is denied to the property in question.
At the time the subject site was developed, it met all Zoning Code
requirements in effect for apartments in the "f2 -3" Multi - Family Residential
Zone. The existing structures exceed the 40% lot coverage allowed for
condominium conversions by 16.9 %, however to reduce the existing buildings
to 40% lot coverage would require a significant structural redesign of the
buildings. The buildings are built into the lots sloping topography. At the time
the complex was built the "R -3" Multi - Family Residential Zone had separate
development standards for apartments and condominiums. Today, there is
only one set of development standards for apartments and condominiums in
that all lots zoned "R -3" Multi- Family Residential are permitted 53% lot
coverage. If the site did not have a significant change in grade then the
buildings on site would be in compliance with the lot coverage permitted
today. Specifically, the elevated walkways providing required ingress and
egress to the units is included in the total lot coverage because they are
raised more than 30" from grade. If the lot did not slope significantly and the
walkways were constructed at grade then the lot coverage would be reduced
by 1,523 square feet for total lot coverage of 52.5% and would then be
consistent with today's standards.
There are 15 units that do not meet the 1,000 square foot minimum size
required for the conversion of apartments to condominiums. The "R -3" Multi -
Family Residential Zone no longer specifies a minimum unit size and
therefore new units of an equal or smaller size than those existing on site
could be built on any "R -3" lot today. These units exceed the minimum
standard of the California Building Code today and pose no life safety or
health concern.
The applicant is proposing to increase the parking on -site from 57 to 70
parking spaces where 74 spaces are required. Two of the 35 units will have
only one parking space where two are required, and two visitor parking
spaces will be provided where four are required for condominium
conversions. No visitor parking spaces are required for apartments at the
time the project was constructed. The addition of two visitor parking spaces
brings the buildings closer to conformance. The requirement for apartments
and condominiums would require 92 parking spaces if constructed today.
7
2
The applicant proposes to locate two visitor - parking stalls within the 20 -foot
front yard setback area south of the complex. The adjacent property to the
south is zoned for "P" for parking and is developed with an oil well.
C. That the granting of the variance will not be materially detrimental to the
Public welfare or injurious to the property or improvement in such
vicinity and zone in which the property is located.
The granting of the variance will not be materially detrimental to the
Public welfare or injurious to the property or the vicinity and zone in which the
property is located since the applicant's proposal will not increase the
intensity of the existing use. The lot is currently developed with two buildings
that exceed the 40% maximum lot coverage for condominium conversions by
16.9 %. This is an existing condition and given the configuration of the
buildings and the sloping of the lot it would be impractical to reduce the lot
coverage as the structures are built to the sloping configuration of the lot.
Furthermore, the current Zoning Code does not establish different standards
for apartments and condominiums and the site could be rebuilt today with a
maximum lot coverage of 53% the existing buildings exceeds the lot coverage
allowed on an property zoned "R -3" Multi - Family Residential (EI Segundo
Municipal Code Section 15- 4C -5.H). The existing complex exceeds today's
standard by 3.9 %.
The variance for the 15 units that do not meet the 1,000 square -foot minimum
is not detrimental to the public welfare or injurious to the property or
improvement in the vicinity. These units meets the minimum standards of the
California Building Code and therefore do not pose a health or public safety
hazard. Furthermore, the current standards in the "R -3" Multi - Family
Residential Zone do not identify a minimum size for units and is subject to the
standards established by the California Building Code. To reduce the number
of units would also reduce the city's housing stock. The conversion will also
provide an opportunity to increase homeownership within the city.
The applicant is proposing to increase the parking on -site to 70 parking
spaces. Although the proposed parking is still four spaces less than the
required 74 parking spaces, it is a substantial increase in on -site parking by
thirteen spaces that will reduce parking impacts on the surrounding area. The
applicant proposes to locate two visitor parking stalls within the 20 -foot front
yard setback area south of the building complex. Under the current Zoning
Code the narrow side of the lot which is Maryland Street is considered the
front of the lot (ESMC Section 15 -1 -6 regarding "Lot Line, Front "). No required
visitor parking is permitted within any required front yard setback or front two -
thirds of any required side yard. Generally, locating parking within the
required front yard setback is not good design. At the time this site was
developed the property line along Grand Avenue was treated as the front
property line and the property line along Maryland Street was a side yard. As
a result, the buildings on Maryland Street maintain a setback of only 5' -5"
instead of the 20 feet required for front yards. The existing site provides
adequate setbacks to allow for sufficient light, air and privacy although not in
a
23
the configuration required today. The existing orientation of the buildings and
the sloping of the lot lend itself to limiting any visual impact of cars parking in
the front yard.
D. That the granting of the variance will not adversely affect the general
plan.
The proposed condominium conversion is consistent with the goals, policies,
and objectives of the "R -3" Multi - Family Residential Zone. The project is
consistent with Policy 4.1 to allow second units, condominium conversions,
caretaker units and second floor residential use in commercial zones as
specified in the City's zoning ordinance. Furthermore, the project is
consistent with Objective 113 -3 to develop and implement a program to
enforce the Condominium Conversion Ordinance and create a program to
monitor conversions to condominium of those apartments which house
primarily low and moderate income households and limit those conversions
that reduce the supply of affordable housing for those income ranges.
Currently, the units are rented at the market rate and the applicant intends to
sell the units at the going market rate. Generally, apartment units converted
to condominiums command a lower price than newly built units. To date the
City has received three requests for condominium conversions: one
application at 770 W. Imperial Avenue was approved, the second application
at 234 Eucalyptus was withdrawn, and the third application at 512 W. Imperial
was denied. The loss of rental units within the City to condominium
conversion has been minimal.
Planning staff thinks that the four required findings for all the requested
variances can be made. The condominium conversion provides an
opportunity to provide more affordable housing opportunities within the City.
The applicant's statement of the findings is attached with the variance
application.
Conditions of Approval
Planning staff thinks several conditions of approval should be required of the
project to make it consistent with typical new development in the "R -3" Multi -
Family Residential Zone and to further support the findings made in the variance.
First, in consideration of the fact that most new condominiums are townhome-
style developments that include an enclosed two car garage with sizable storage
areas, Planning staff thinks that storage units should be added to the garage
level. Specifically, raised storage should be added within the garage level along
the wall opposite the garage opening. Although a requirement for storage is not
a current development standard, it is clear that there is a definite need for
storage for the residential units. Therefore staff has added Condition Number 8,
a requirement for storage, to the conditions of approval.
Planning staff has also added Conditions Numbers 10 and 13 requiring the
addition of landscaping (including irrigation) and a block wall along the easterly
and southerly property lines. Planning staff thinks that these conditions should
9
24
be added so that the existing complex is comparable to other developments.
Pursuant to El Segundo Municipal Code Section 15 -4C -6, those portions of the
property which abut a different zoning classification shall be landscaped with
trees and shrubs to provide an effective buffer from adjoining property. In
addition to serving as a buffer from the adjacent properties the landscaping will
help to prevent soil erosion along the sloping lot. The block wall will serve as a
means for securing the property and providing an additional buffer from the
adjacent properties with a storm drain facility to the east and an oil well to the
south. In addition the wall will help to reduce the visual impact of the supporting
columns of the raised walkway.
Finally, planning staff has added Condition Number 12 requiring the applicant to
paint "No Parking Zone" on the ground in the area adjacent to the fire equipment
room and in front of the stairway. This area is to be maintained and free from
obstruction in order to provide required egress.
V. Inter - Departmental Comments
The project applications and plans were circulated to all departments and all
inter - departmental comments are attached to the report. The Recreation and
Parks Department requested to review plans of any modifications to the existing
landscaping or plant material.
The Police Department noted that the project is the conversion of an existing
apartment complex to condominiums and that the existing configuration of the
buildings limits them from recommending appropriate security measures.
The Fire Department addressed fire safety concerns related to the relocation of
the trash. Specifically, the Fire Department will require the installation of fire
sprinkler protection over the trash containers because they are located within 5
feet of the building.
The Public Works Department requested that the sewer clean out cap located
where the visitor parking spaces are proposed be raised to be flush with the new
asphalt pavement.
VI. Environmental Review
The proposed project is exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 (A and K),
as the division of an existing multiple family residence into common - interest
ownership and subdivision, where no physical changes occur which are not
otherwise exempt, and interior or exterior alterations involving such things as
interior partitions.
io
25
VII. Conclusion
Planning staff recommends approval of this subdivision application subject to the
conditions in the attached resolution since the required findings for denial cannot
be made.
VIII. Exhibits
A. Draft Planning Commission Resolution No. 2576
B. Inter - Departmental Comments
C. 1978 El Segundo Municipal Code Excerpts
D. Site Photos
E. Applications
F. Vesting Tentative Parcel Map No. 60995
G. Plans
Prepared by: Alexis Schopp, Planning Technician
imberly Chri nsen, AICP, Planning Manager
Community, onomic and Development Services
8..�� -Q
James M. sen, (rector
Community, Economic and Development Services
P:/Plann ingBBuilingSafety /projects/Ea -626- 650 /Ea- 636 /Ea -636. S R
I1
26
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING: November 15, 2004
SUBJECT: Environmental Assessment No. 636, Subdivision
No. 04 -02 (VTPM 60995) and Variance No. 04 -01
APPLICANT: Albert and Madeleine Marco
PROPERTY OWNERS: Albert and Madeleine Marco
REQUEST: A request to allow the conversion of an existing
35 -unit apartment complex to condominiums and a
variance to exceed lot coverage, to provide less
than the minimum unit size, to provide parking
within the front setback, and to provide four fewer
parking spaces than required.
PROPERTY INVOLVED: 910 East Grand Avenue
Introduction
A public hearing was held by the Planning Commission on October 14, 2004
regarding the proposed project that is a request to convert an existing 35 -unit
apartment complex to condominium use including a variance request as outlined
in the previous staff report. A staff report was given; public testimony was taken;
and the public hearing was closed. The matter was continued to the Special
Meeting of the Planning Commission on November 15, 2004. Staff has provided
a revised resolution to reflect the continuance of the hearing and to include the
subdivision findings that were absent from the draft resolution provided to the
Planning Commission on October 14, 2004.
Recommendation
Planning staff recommends that the Planning Commission review the facts as
contained within this report and the report dated October 14, 2004, and adopt the
revised Resolution No. 2576, approving Environmental Assessment No. 636,
Subdivision No. 04 -02 (VTPM 60995), and Variance No. 04 -01.
Conclusion
Planning staff recommends approval of this subdivision application subject to the
conditions in the attached resolution since the required findings for denial cannot
be made.
1 27
IV. Exhibits
A. Revised Draft Planning Commission Resolution No. 2576
B. Planning Commission Staff Report dated October 14, 2004
Prepared by: Alexis Schopp, Planning Technician
Kirhberly Christe#Sen, AICP,- Planning Manager
Planning and B ding Safety Department
Seimone Jurji ectDff or
Planning and Building Safety Department
P: /Planning &B u i li ngSafety /projects /Ea- 626- 650/Ea- 636 /Ea -636. S RSu pplement
2
28
'MINUTES OF THE MEETING
OF THE PLANNING COMMISSION
OF THE CITY OF EL SEGUNDO, CALIFORNIA
OCTOBER 14, 2004
Chairman Funk called the meeting of the El Segundo Planning CALL TO ORDER
Commission to order at 7:04 p.m. in the Council Chamber of the City of
El Segundo City Hall, 350 Main Street, El Segundo, California.
Commissioner Schiltz led the Pledge of Allegiance to the Flag. PLEDGE TO FLAG
PRESENT: CARLSON, FUNK, SCHILTZ ROLL CALL
ABSENT: KRETZMER
There being no objection, the election of a Vice - Chairman was moved to ELECTION OF VICE
the end of this evening's agenda, noting that Commissioner Kretzmer is CHAIRMAN
not yet present.
(This agenda item was eventually continued to the special meeting on
November 15, 2004.)
None. PUBLIC
COMMUNICATIONS
Chairman Funk presented the Consent Calendar. CONSENT
CALENDAR
None. CALL ITEMS
FROM CONSENT
CALENDAR
Commissioner Carlson moved, seconded by Commissioner Schiltz, to MOTION
approve the September 23, 2004, Minutes as presented. Passed 3 -0,
absent Commissioner Kretzmer.
None.
PUBLIC
COMMUNICATIONS
Planning Manager Christensen highlighted the two letters relating to WRITTEN
Agenda Item No. 1 -2 that were submitted after the agenda package had COMMUNICATIONS
been distributed: one from C.D. Yiakas of Wyle Laboratories and one
from Ross Vitale (of record).
El Segundo Planning Commission
Minutes, October 14, 2004
�J
Chairman Funk presented Item 1 -2, Environmental Assessment No. 636,
Subdivision No. 04 -02 (VTM No. 60995) and Variance No. 04 -01.
Address: 910 East Grand Avenue. Applicant and Property Owners:
Albert and Madeleine Marco.
Planning Technician Schopp presented staff report (of record).
Chairman Funk opened the public hearing.
Elizabeth Srour, representing the applicants /owners
Ms. Srour thanked staff for the many months of discussion and work on
this project and for providing a thorough staff report; she advised that
the conditions are acceptable to the applicant; and stated that the
conditions are both beneficial to the project and to the neighborhood.
Ms. Srour highlighted a few of the components of this project; noted that
this request is to allow the owner to create owner /occupied homes on
this site; advised that the 35 units were built in 1978 -79; that the units
did comply at that time with the building standards in place for apartment
use; and explained that lot coverage and unit size requirements have
changed from what was in place in 1979. She expressed her belief that
this proposal will create a wonderful opportunity for entry-level housing
and an opportunity to create and strengthen the relationship of this
property to the neighborhood and to the community. Ms. Srour noted
that some of the tenants have lived at this complex for many years; that
a number of tenants expressed an interest in owning their own units;
and pointed out that these tenants will be given the first opportunity /right
to purchase their units. She mentioned that these units are oriented
towards Grand Avenue.
Ms. Srour explained that as part of the application, a few upgrades are
being required or have been proposed; stated that the owner has
evaluated the existing parking configuration which is at the basement
level and accessed from Maryland on the west; noted that the applicant
is able to provide an increase in 11 parking spaces within the garage
and two guest spaces on grade immediately adjacent to the driveway
entrance; and explained that providing a block wall along the southerly
property line, and to the extent possible, along the easterly property line
will be beneficial to the complex and the immediate neighborhood and
will create a real separation between the residential uses and the
industrial uses. She emphasized that there is no physical expansion of
use in the building itself, that everything is contained within the original
footprint of the building except for the two exterior open guest spaces.
Ms. Srour explained that there are two unit sizes: one - bedroom units
PUBLIC HEARINGS,
NEW BUSINESS,
EA NO. 636, SUBD.
NO. 04 -02 (VTM NO.
60995) and VAR NO.
04 -01.
A request to allow the
conversion of an
existing 35 -unit
apartment complex to
condominiums and a
variance to exceed lot
coverage, to provide
less than the minimum
unit size, to provide
parking within the
front setback, and to
provide four fewer
parking spaces than
required.
2 El Segundo Planning Commission
Minutes, October 14, 2004 30
with approximately 748 square feet and two- bedroom units with
approximately 1,000 square feet; she advised that the storage units will
be located above the assigned parking spaces; noted that each unit will
have two assigned parking spaces that will be permanent and run with
the land in terms of any grant deeds that are created for the individual
units, except for two of the one - bedroom units, which will have only one
parking space.
Ms. Srour explained that as part of requesting that the Commission
consider and approve the exceptions to the code with regard to the lot
coverage, she indicated that much of this relates to the topography,
which creates a need to have the exterior raised stairways and
walkways — pointing out that these would not count towards lot coverage
if they were on grade; and advised that the location of the guest parking
is an exception, along with the size of the unit — pointing out that staff
report indicates that this isn't a relevant standard any longer; and stated
that she views this as a benefit to the prospective buyers.
Ms. Srour noted that staff report concludes that reasonable findings can
be made to support the exceptions that the applicant is seeking; she
stated that approval of the exceptions is not detrimental in any way to
the residents of this complex or to the community; and that this proposal
is consistent with the goals of the Housing Element and the overall
General Plan.
Albert Marco, applicant/propertv owner
Mr. Marco stated that he has two businesses that have been operating
in El Segundo: Marco Fine Arts and Builders Protection Group — noting
that he has a vested interest in this community; and noted his interest in
converting this complex to affordable housing and creating pride of
ownership in the City.
Responding to Commissioner Carlson's inquiry regarding the purchase
price of the units, Mr. Marco expressed his belief that the units will be
sold within the $300,000 range; and stated that the tenants will be given
the first opportunity to purchase their units.
Drexel Smith, 128 Maryland Street Senior Vice- President and General
Manager of Wvle Laboratories
Mr. Smith stated that he is very concerned with the limited parking in this
area; noted that Maryland Street is negatively impacted in this
immediate area; explained that Wyle's parking lot, which is located
across the street from this complex and is for the sole purpose of Wyle's
employees, is consistently being used by the local neighborhood
3 El Segundo Planning Commission
Minutes, October 14, 2004 31
residents for their parking needs; and expressed his concern that the
proposed conversion will exacerbate the parking demand in this area.
He noted his understanding that the south side of this complex is
contiguous with his property; and that on the very north edge is an
access easement to the oil well and part of the flood control facility that
his company does not control. He advised that this is a permanent
easement; and noted that the applicant's representative approached him
about his willingness to negotiate with parking in that area; however, he
highlighted his company's plans for future expansion with this parking
area. He noted that this is a private piece of property, not a public park;
and that it is intended to be overflow parking for Wyle's employees and
future expansion of the business.
Mr. Smith stated that it is necessary and good planning to provide an
appropriate buffer between manufacturing activities and residential
uses; and expressed his belief that it is not good planning to place home
ownership next to manufacturing uses. He stated that there's very little
residential on the south side of Grand Avenue; that most of the area in
the Smoky Hollow area, between Grand, south to El Segundo Boulevard
is all manufacturing, with only a couple places being residential. He
addressed his concern that pride of ownership is partnered with people
who believe they have additional rights when living next to
manufacturing uses as opposed to those who rent; and he urged denial
of this request.
Ross Vitale, resident at 910 East Grand Avenue
Mr. Vitale stated that he has lived at this complex for approximately nine
years; and noted his opposition to this proposal because he was not
advised by the applicant of the anticipated purchase price and
homeowner association fees, questioning its affordability. He noted that
80 to 100 individuals will be impacted by this conversion and expressed
his disappointment in the applicant not approaching the tenants in
regard to the particulars of this proposal. He advised that this proposal
has created stress among the tenants; stated that a lot of tenants have
left the complex since receiving in January the first notice for this
potential conversion. He expressed his desire to reside in El Segundo
and noted that he is intrigued by owning one of these units, questioning
if Mr. Marco is considering $300,000 in the low or high range upon
project completion.
Delores Thomas, owner of the oropertv at 304 Bungalow
Ms. Thomas stated that she owns the apartment complex located at 304
Bungalow; and addressed her concern with the limited parking in this
area. She stated that she has made a number of improvements to her
4 El Segundo Planning Commission
Minutes, October 14, 2004
32
property in order to comply with the City's codes; and noted that many of
the garages in this area are not being used for the intended purpose —
questioning how this applicant plans to monitor and enforce proper
garage usage. She stated that her apartment building conforms to the
required 1 '/4 parking spots for each tenant at her facility and reiterated
that parking is at a premium in this area.
Bill Johnson, 910 Grand Avenue tenant Apartment No 31
Mr. Johnson stated that he lives at this complex and questioned if he
would be allowed to stay in this complex as a renter of one of the
condominiums.
Staff indicated that one would most likely be required to purchase a unit
in order to live there, but suggested the possibility that someone else
could purchase the condominium and rent the unit.
Ms. Srour reiterated that there are a number of improvements being
proposed, such as an improvement in the parking relationship of this
complex to the neighborhood and a clear delineation that will occur with
the construction of the 6 -foot high block wall on the two sides, especially
to the south. She explained that given the length of time it will take to
complete this conversion, it is difficult at this time to identify the
purchase price of these units; and noted that once the applicant
receives full approval by the City, he will proactively work with the
tenants and encourage ownership — reiterating that the current tenants
will be given the right of first refusal. She explained that these garages
are open and that they will not be permitted to be used for storage
outside of the storage bins.
Commissioner Carlson questioned if any study had been conducted to
determine how many residents will be on site following the conversion.
In response to Commissioner Carlson's inquiry, Ms. Srour expressed
her belief that there should be approximately the same number of
people living on site following the conversion; and noted that the number
of parking spaces is being enhanced from 57 to 70.
Mr. Marco noted for Commissioner Carlson that in his experience, there
is adequate parking on site and that it is his understanding most every
tenant uses the parking facilities on site.
Chairman Funk questioned if the applicant has considered combining
some of the one - bedroom units to a larger unit.
5 El Segundo Planning Commission
Minutes, October 14, 2004
33
Addressing Chairman Funk's question, Mr. Marco stated that that was
given some consideration, but it was soon determined that
reconstructing this older building would be too difficult and cost
prohibitive.
In terms of the tenancy, Ms. Srour explained that because of its location
and configuration, this building does not lend itself to young families with
children; that it is expected this complex will house young professionals;
and that the parking demand is not expected to increase — pointing out
that it's conceivable there will be a reduction in the parking demand
given today's demographics. With regard to combining some of the
units, she explained that because of the age of this building, a number
of issues would arise that would not lend itself to an economically
feasible project. She pointed out that this type of housing is limited in El
Segundo. Ms. Srour stated that the one - bedroom unit has some
advantage in that it more than likely will house one individual rather than
a couple; and added that by expanding the size of the one - bedroom
units, it will encourage a higher residency and possibly more cars. She
mentioned that all one - bedroom units could not be combined without
running into serious structural problems.
In response to Commissioner Schiltz' inquiry regarding exterior
upgrades, Mr. Marco advised that a complete landscape plan will be
proposed for the entire site.
There being no further public input, Chairman Funk closed the public
hearing.
Assistant City Attorney Berger advised that inadvertently left out of the
resolution is the actual affirmative findings for the subdivision map; and
stated that if the Commission approves this project, the resolution will
have to be modified to include these findings and be placed on the next
agenda under Consent Calendar as a ministerial action. He mentioned
that in order to approve this project tonight, it would take a unanimous
vote this evening.
Chairman Funk asked for clarification on the City's meeting of its goals
for the Regional Housing Needs Assessment.
Planning Manager Christensen explained that the City's Regional
Housing Needs Assessment, which is part of the Housing Element
process, currently sets forth 78 units that have to be developed during
the 5 -year time frame of the Housing Element, a net increase of units
during that timeframe — noting that the City is approximately halfway to
that goal at this point, with two years remaining to meet that goal. She
explained that it's the total number of net new housing units; and noted
6 El Segundo Planning Commission
Minutes, October 14, 2004 34
that this project is producing a net of zero; however, any loss of units
due to combining units would be subtracted from the net increase. She
clarified that the 92 parking spaces would be required under today's
code if a new project were being built with the same number of units;
and that if this Commission were to require the applicant to combine 14
units into 7 units, the applicant would be required in today's standards to
provide 74 parking spaces total, 56 plus 18 guests spaces.
Planning Manager Christensen highlighted for Chairman Funk the area
on the drawing where the two guest parking spaces are proposed;
explained that staff believes the property line for Mr. Marco's parcel
does somewhat overlap with the easement; and that prior to any
construction, that information would be verified through the plan check
process. Planning Manager Christensen advised that the applicant has
proposed to re- stripe the parking within the carports; that in the process
of doing that, it would remove the storage and the small recreation
room; and that the walkways between the spaces would be combined
with the existing parking area to be able to increase the number of
parking spaces. She advised that Condition No. 8 requires the applicant
to provide storage lockers for the tenants; noted that these storage
lockers at the head of the parking stalls for each unit are raised 4 feet off
the ground for clearance; and noted that storage or any other
obstructions will not be permitted within the parking space areas.
Commissioner Carlson thanked everyone for their comments and written
communications this evening; and noted his concurrence that parking is
a major concern in this City. He expressed his belief that there will be
adequate parking at this site given the fact that the number of parking
spaces will be increased but that the number of units will stay the same.
He expressed his belief that there has not been any valid argument
given this evening to lead him to believe parking will be worse following
the conversion.
Chairman Funk stated that by today's standards, 92 spaces would be
required if this were a new building; noted that Grand Avenue currently
has parking problems /issues; that Wyle Laboratories has indicated they
have parking issues; and that neighbors on Bungalow have parking
issues. She noted that parking is a big problem in El Segundo; and
stated that she does not want to see Grand Avenue turned into a street
which has only one lane each way because of continuous parking on
Grand Avenue.
Commissioner Carlson questioned if anyone has a valid argument to
make that by increasing the parking spots for 35 units, the parking will
get worse.
7 El Segundo Planning Commission
Minutes, October 14, 2004
3
Commissioner Carlson moved, seconded by Commissioner Schiltz, to MOTION
re -open the public hearing. No objection was noted.
Mr. Smith stated that studies do indicate there is a difference in parking
standards depending on ownership as opposed to rentals; expressed
his belief that property owners tend to use their properties more
effectively; and reiterated his concern with what he perceives as an
enormous parking problem in this immediate area. He reiterated that a
significant number of residents in this area use the Wyle Laboratories lot
across the street; and noted the company's intent to use this lot once its
workload increases and the company expands. He stated that the
parking is being accommodated because motorists are using other
people's property for parking and that this situation will only get worse.
Mr. Marco stated that he met with Mr. Smith at his laboratory; and stated
that Mr. Smith's first concern had to do with the problems that arise with
residential property owners versus that of renters living next to
manufacturing facilities. He indicated that the CC &R's will dictate proper
use of parking.
Ms. Srour stated that the City recognizes there is some value in
considering conversion of older buildings, that the City recognizes the
appropriateness in looking at buildings in terms of what the
requirements were, not necessarily making the building adhere to
today's standards; and stated that the reason for this is the City
recognizes the need for a certain type of housing that isn't being built in
the community — pointing out that the economic incentive does not exist
to do that. She added that the location for the guest parking is a valid
concern for Mr. Smith; and advised that the project architect and
engineer have both looked at the location for the guest parking in terms
of the property line, in terms of the driveway, and stated that it's their
belief it can be provided to comply with the City's requirements in terms
of dimensions and not conflict with the access into that oil well area.
Mr. Vitale stated that living on the south side, facing Wyle Laboratories,
it has been his experience that residents from this complex use the
parking facilities on site; that the complex visitors park on Maryland; and
expressed his belief that the people parking on the Wyle Laboratory
property are those that live in the two other apartment buildings adjacent
to Wyle Laboratories. He added that parking is not an issue on this site;
that there are several parking spaces on site that are routinely empty;
and that he concurs with the statement that the proposed parking will be
adequate for this site.
Ms. Thomas stated that she has made many improvements to her
apartment complex in order to comply with the City's codes; and urged
8 El Segundo Planning Commission
Minutes, October 14, 2004 3 6
the City to require that all code provisions be met. She suggested that
staff contact the Police Department to determine who is utilizing the
parking on the street, noting that many tickets have been given.
There being no further input, Chairman Funk closed the public hearing.
Chairman Funk thanked staff and the applicant for all the work that went
into this process. She noted that it is not feasible to reduce the size of
this building and that she would not seek adherence with today's lot
coverage requirements. She addressed her concern with parking
demand; and noted her preference to see the applicant combine the
one - bedroom units, which don't meet the minimum size requirements.
She expressed her belief that the 74 parking spaces can be
accommodated by looking at some additional conversion. Because of
her opposition at this point in time, she questioned if this matter could be
continued to a meeting wherein four Commissioners are present.
Assistant City Attorney Berger advised that Commissioner Kretzmer
would need to listen to a tape of this evening's meeting in order to
participate; and advised that there would need to be three affirmative
votes to adopt the resolution.
Commissioner Carlson moved, seconded by Commissioner Schiltz, to MOTION
continue this matter to November 15, 2004. Passed 3 -0.
None.
PUBLIC HEARINGS,
CONTINUED
BUSINESS
For the November 15th Planning Commission meeting, Planning REPORT FROM
Manager Christensen advised that the agenda will include the following DIRECTOR
two issues: Plaza El Segundo development project and
Sepulveda /Rosecrans site rezoning, and the continuance of this
evening's item.
None.
PUBLIC
COMMUNICATIONS
At this time, it was the decision of the Commission to continue the PLANNING
election of a Vice - Chairman to a meeting wherein four Commissioners COMMISSIONERS'
are present. COMMENTS
Commissioner Schiltz moved, seconded by Commission Carlson, to MOTION
continue election of Vice - Chairman to the next meeting.
9 El Segundo Planning Commission
Minutes, October 14, 2004 3 7
None.
OTHER BUSINESS
There being no further discussion, the meeting adjourned at 8:45 p.m. to ADJOURNMENT
the meeting of October 28, 2004. Passed 3 -0.
PASSED AND APPROVED ON THIS 15th DAY OF NOVEMBER,
2004.
Seimone Jurjis, Secretary o
the Planning Commission and
Director of Planning and
Building Safety
City of El Segundo, California
Robin Funk, Chairman of the
Planning Commission
10 El Segundo Planning Commission
Minutes, October 14, 2004 p
MINUTES OF THE MEETING
OF THE PLANNING COMMISSION
OF THE CITY OF EL SEGUNDO, CALIFORNIA
NOVEMBER 15, 2004
Chairman Funk called the meeting of the El Segundo Planning
Commission to order at 7:03 p.m. in the Council Chamber of the City of
El Segundo City Hall, 350 Main Street, El Segundo, California.
Commissioner Schiltz led the Pledge of Allegiance to the Flag
PRESENT: CARLSON, FUNK, KRETZMER, SCHILTZ
ABSENT: NONE
CALL TO ORDER
PLEDGE TO FLAG
ROLL CALL
Chairman Funk nominated Commissioner Carlson as the Vice - Chairman ELECTION OF VICE -
of the Planning Commission. Commissioner Kretzmer seconded the CHAIRMAN
nomination.
Commissioner Kretzmer moved, seconded by Commissioner Schiltz, to MOTION
elect Commissioner Carlson as the Planning Commission Vice -
Chairman. There being no objection, this motion unanimously carried.
None.
Chairman Funk presented the Consent Calendar.
None.
Vice - Chairman Carlson moved, seconded by Commissioner Schiltz, to
approve the October 14, 2004, Minutes as submitted. Passed 3 -0,
Commissioner Kretzmer abstained.
Two pieces of late correspondence were submitted to the Planning
Commission (of record): November 14, 2004, letter from Barbara
Briney and the November 11; 2004, letter from Brett Bowyer. Planning
Manager Christensen advised that another piece of late
correspondence had just been received and that staff will be providing a
copy of that correspondence to the Commission.
PUBLIC
COMMUNICATIONS
CONSENT
CALENDAR
CALL ITEMS
FROM CONSENT
CALENDAR
MOTION
WRITTEN
COMMUNICATIONS
El Segundo Planning Commission
Minutes, November 15, 2004 ,
Chairman Funk presented Item 1 -2, Environmental Assessment No. 631,
Development Agreement No. 03 -1, General Plan Amendment No. 03 -4
& 03 -5, Zone Change No. 03 -2 & 03 -3, Zone Text Amendment No. 04 -1
& 04 -2, and Subdivision No. 03 -7 (Vesting Tentative Tract No. 061630)
Sepulveda /Rosecrans Site Rezoning and Plaza El Segundo
Development Project. Address: 850 South Sepulveda Boulevard, 2021
Rosecrans Avenue (generally northeast corner of Sepulveda
Boulevard /Rosecrans Avenue. Applicant: Mar Ventures, Inc., and the
City of El Segundo.
Planning Manager Christensen provided a brief overview of this matter;
explained that because a number of items have been raised regarding
final negotiations on the Development Agreement, staff is
recommending this item be continued to another hearing, to be
determined upon polling the Commission's availability. She questioned
if the Commission would be able to meet on December 16th. She added
that the Commission may wish to consider public testimony this evening
regarding this matter; and mentioned that copies of staff report and the
agenda are located in the lobby for use by the public.
City Attorney Hensley noted his recommendation for the Commission to
request that the audience members hold their comments until the
December 16th meeting, but stated if they are unable to be present at
the continued meeting, they should be allowed to provide comments this
evening. He stated that a full staff report will be provided at that
meeting; that the applicant will make their own presentation; and that
additional information will be included in the staff report regarding the
potential revisions to the Development Agreement and the project
entitlements.
Commissioner Kretzmer advised that he would not be available to meet
on December 16th
The Commission selected December 15th as the meeting date wherein
this matter would be continued.
Chairman Funk opened the public hearing.
Brian Crowley, 510 California Street
Mr. Crowley asked that the Development Agreement include the
requirement that a certain percentage of El Segundo residents be
provided jobs at this project site, noting that that would help to reduce
traffic; asked that the applicant beautify the site with landscaping and
that monument signs be on the corner of Sepulveda Boulevard and
PUBLIC HEARINGS,
NEW BUSINESS, EA
NO. 631, DA NO. 03-
1, GPA NO. 03-4 and
03 -5, ZC NO. 03 -2 &
03 -3, ZTA NO. 04 -1
& 04 -2, and SD NO.
03 -7 (VTTM NO.
061630)
Redesignation and
rezoning of 85.8
acres of land
from Industrial to
Commercial Use
and development of
a 425,000- square-
foot shopping
center
2 El Segundo Planning Commission
Minutes, November 15, 2004 40
Rosecrans Avenue because the site is an important gateway to the City
of El Segundo; he questioned why this project requires a new zoning
designation of C -4, not C -3; and he urged the City to take into
consideration when making its decision the long -term impacts their
decisions will have upon this City. Mr. Crowley noted his opposition to
including in this agreement any donations that do not relate to the
project, such as the offer to provide funding for aquatic facilities; and he
expressed his belief that the proposed traffic mitigation of $250,000 is a
very small amount of money for the traffic impact to the area streets.
Martin McCarthy, representing the El Segundo Chamber of Commerce
Mr. McCarthy noted that the board of the El Segundo Chamber of
Commerce gave unanimous approval of this project; stated that the
Chamber is pleased with the owners of Plaza El Segundo agreeing to
support the local schools as well as finance some improvements to the
City's aquatic programs, and donating $250,000 over two years to the
marketing and promotion of Downtown El Segundo. He urged support
of this request.
Edna Freeman, 418 Loma Vista Street
Ms. Freeman urged Plaza El Segundo to provide an assisted living
facility for seniors, noting that the waiting lists are long for these type of
facilities.
There being no objection, Chairman Funk continued this hearing to
December 15, 2004.
PUBLICHEARINGS,
Chairman Funk presented Item J -3, Environmental Assessment No. CONTINUED
636, Subdivision No. 04 -02 (VTM No. 60995) and Variance No. 04 -01. BUSINESS, EA
Address: 910 East Grand Avenue. Applicant and Property Owners: NO. 636, SUBD NO.
Albert and Madeleine Marco. 04 -02 (VTM NO.
60995) and VAR
Having not been present at the last meeting, Commissioner Kretzmer NO. 04 -01
advised that he had reviewed the videotape discussion of this matter A request for
and noted that he reviewed all related written materials. conversion of an
existing 35 -unit
Commissioner Kretzmer moved, seconded by Vice - Chairman Carlson, apartment complex
to reopen the public hearing in regard to this matter. Motion carried 4 -0. to condominium
use.
Albert Marco, applicant
Mr. Marco stated that after evaluating Chairman Funk's concerns with
parking, he has decided to place in the CC &R's that no garage doors
will be permitted within the parking area; and he offered to combine four
3 El Segundo Planning Commission
Minutes, November 15, 2004 41
units into two units in order to provide the appropriate number of parking
spaces. Planning Manager Christensen stated that if the Commission
desires, conditions could be added to the resolution to reflect these
changes, but indicated that it would require building permits for any
changes that require additional construction to merge four of the units
into two units. She stated that this could either be reviewed
administratively by staff or brought back to the Commission for review of
the revised plans. She clarified that in order to reduce the parking
requirements, four units would have to be merged into two units; and
that with the reduction of two units, the total number of units would go
from 35 down to 33 dwelling units. She advised that the applicant would
not need a variance for the number of parking spaces with this
reduction in units, but that the applicant would still need a variance for
the encroachment into the front setback of the two on -grade guest
parking stalls facing onto Maryland. She explained that if the applicant
merges four one - bedroom units, 11 units would still not meet the
minimum size threshold.
Chairman Funk thanked Mr. Marco for coming forward with these
compromises; and stated that she was mostly concerned with the
request for a parking variance.
Director of Planning & Building Safety Jurjis stated that staff would
recommend if the Commission votes to amend the resolution, that the
resolution be returned to the next meeting for final approval.
There being no further input, Chairman Funk closed the public hearing.
Commissioner Kretzmer stated that he is grateful for the applicant's
willingness to compromise, but explained that he does not see how the
increase in two parking spaces with this project will cure or address the
parking issues that were raised by a number of people who spoke at the
previous hearing. He pointed out that the applicant is within his rights to
convert these units; explained that in this particular circumstance, if this
parking variance is granted, he does not believe it would be setting a
precedent for future projects. He pointed out that these different zones
bump up against each other; and that a good portion of the day Grand
Avenue is not usable because of the street parking in this area. He
stated that after thoroughly studying this project, he would support this
project as it was presented at the previous meeting, reiterating that this
is a proper use of the land; and noted that it creates units that are
probably more affordable than any other units in the City. He reiterated
that he appreciates the compromise that was made if that's what Mr.
Marco really wants to do. He expressed his belief that this compromise
will not really help the City alleviate any parking problem and reiterated
that approval of this project will not set any kind of precedent that puts
4 El Segundo Planning Commission
Minutes, November 15, 2004 42
the Commission in a compromise position with regard to future projects.
He stated that the City's resources would be better spent in coming up
with other solutions to the traffic problems in this area.
Chairman Funk noted her strong support for Mr. Marco's willingness not
to place doors on the parking stalls.
Commissioner Kretzmer stated that he agrees with not placing any
doors on the garage areas.
Chairman Funk expressed her support for combining the smaller units,
thus deleting the need for a parking variance; and stated that she does
not want it on record that this body was the one that granted the parking
variance. She reiterated her appreciation of the applicant's offer to
compromise. Highlighting the industrial neighbor's concerns with the
close proximity of housing, she suggested that there be some type of
disclosure requirement upon the sale of these units, believing that this
will alleviate Wyle Laboratories' concern. She suggested possibly
placing this information in the CC &R's.
Speaking from a legal perspective, Vice - Chairman Carlson expressed
his belief that any actionable nuisance situation on a nearby industrial
property can't be resolved by the CC &R's.
Chairman Funk expressed her belief that acknowledgement of the
adjacent industrial area should be disclosed upon purchase of these
units.
Commissioner Kretzmer expressed his belief that disclosure is already
required for brokers and realtors upon the sale of real property. He
expressed some concern that placing this disclosure in the CC &R's may
have a negative impact upon on the sale of a unit. He agreed that Wyle
Laboratories does have a legitimate problem with parking, but
expressed his belief that it may not be coming from this apartment
complex. He encouraged the City to respond to Wyle's parking
problem.
Vice - Chairman Carlson explained that he was prepared to approve this
request as presented at the last meeting; noted his concern with not
approving projects that are permitted and fall within the guidelines;
pointed out that this project creates a 13 -space parking improvement;
and expressed his pleasure that this project will be providing more
affordable housing than what is currently available in this City. He noted
his preference that this body vote on the original proposal.
Chairman Funk stated that it is within the purview of this body to come
5 El Segundo Planning Commission
Minutes, November 15, 2004 L� j
up with conditions for the betterment of the City; and stated that as long
as the applicant is willing to improve the parking situation which does
not require a variance, she would be in support of that compromise.
Vice - Chairman Carlson moved, seconded by Commissioner Kretzmer, MOTION
to approve Resolution No. 2576 as originally presented, with the
amendment that there will be no enclosed parking in the parking area.
Motion carried 3 -1, with Chairman Funk in opposition.
Director Jurjis thanked the Commission for the warm reception this REPORT FROM
evening, noting that he is looking forward to serving the Planning DIRECTOR
Commission.
On behalf of the Commission, Chairman Funk congratulated Director
Jurjis on his new position.
Planning Manager Christensen stated that the next regularly scheduled
meeting will be December 9, 2004; and stated that the special meeting
for the Plaza El Segundo matter will take place on December 151n
None.
PUBLIC
COMMUNICATIONS
Commissioner Schiltz advised that because his escrow will not be PLANNING
closing until the end of February, he will be available until a replacement COMMISSIONERS'
is found up to that time. COMMENTS
Commissioner Kretzmer welcomed Director Jurjis; and noted his
apology for not being present at the last meeting, explaining that his
computer crashed at a very critical moment and that there was no way
to leave or get in touch with staff. He wished everyone a happy
Thanksgiving.
There being no further discussion, the meeting was adjourned at 8:00 ADJOURNMENT
p.m. to December 9, 2004.
6 El Segundo Planning Commission
Minutes, November 15, 2004
44
PASSED AND APPROVED ON THIS 9TH DAY OF DECEMBER,
2004.
Seimone Jurjis, Secretary of
the Planning Commission
and Director of Planning,
& Building Safety
Robin Funk, Chairman of
the Planning Commission
City of El Segundo, California
El Segundo Planning Commission
Minutes, November 15, 2004
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDAHEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the introduction and reading of an Ordinance
amending Section 6- 4 -6(A) of the El Segundo Municipal Code (ESMC) to establish additional
license fees required for kennels housing more than ten (10) dogs.
RECOMMENDED COUNCIL ACTION:
1) Discussion;
2) Introduction and first reading of Ordinance by title only;
3) Schedule second reading and adoption of Ordinance for January 18, 2005; and /or,
4) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
In February 2001, Ordinance 1330 was adopted with regard to animal regulation. The
Ordinance did not restrict the number of animals allowed in kennels and required additional
license fees for kennels that are in excess of ten (10) dogs.
(Continued on next page...)
ATTACHED SUPPORTING DOCUMENTS:
Ordinance No.
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: NO
ORIGINATED BY: DATE: December 14, 2004
Seimone Jurjis, ' ector of Planning and Building Safety / Acting City Engineer
REVIEWED BY:
DATE:
Ma `7�y , g
5J 2
BACKGROUND & DISCUSSION (cont):
Subsequently, in October 2001 Ordinance No. 1340 was adopted that modified the earlier
Ordinance (No. 1330). When the Ordinance was adopted, it inadvertently omitted the
following sentence:
"An additional license fee shall be paid for ten (10) dogs, or fraction thereof, in
excess of the first ten dogs."
Omitting this sentence from the ESMC prevents kennels housing more than ten (10) dogs from
legally operating. Staff recommends that the City Council consider adopting the proposed
Ordinance that amends ESMC 6- 4 -6(A) to allow kennels seeking to house more than ten (10)
dogs to pay an additional license fee for obtaining such permission. A proposed resolution
establishing such fees would be placed on the City Council's agenda at second reading of the
ordinance.
5 e
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
§ 6- 4 -6(A) REGARDING FEES FOR KENNELS HOUSING MORE
THAN TEN DOGS.
The Council of the City of El Segundo does ordain as follows:
SECTION 1: El Segundo Municipal Code ( "ESMC ") § 6- 4 -6(A) is amended to read as follows:
"A. Any person conducting, managing or maintaining a kennel will
must pay the city an annual fee for the privilege of conducting or
maintaining the-a dog kennel. The amount of the annual fee will be set by
city council resoluti I '.� c
kennel v;hieh " and entitles the kennel operator to maintain ten (10) or
fewer dogs. An additional fee, set by city council resolution must be paid
by persons managine or maintaining kennels housing more than ten (10)
dogs."
SECTION 2: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of this
Ordinance are severable.
SECTION 3: Repeal of any provision of the El Segundo Municipal Code does not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before this Ordinance's effective date. Any such repealed
part will remain in full force and effect for sustaining action or prosecuting violations occurring
before the effective date of this Ordinance.
SECTION 4: The City Council determines that this ordinance is exempt from review under the
California Environmental Quality Act (California Public Resources Code §§ 21000, et seq.,
"CEQA ") and the regulations promulgated thereunder (14 California Code of Regulations §§
15000, et seq., the "State CEQA Guidelines ") because it consists only of minor revisions and
clarifications to an existing municipal code and specification of procedures related thereto and
will not have the effect of deleting or substantially changing any regulatory standards or findings
required therefor. This ordinance is an action that does not have the potential to cause significant
effects on the environment.
SECTION 5: The City Clerk is directed to certify the passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note of
the passage and adoption in the records of this meeting; and, within fifteen (15) days after the
passage and adoption of this Ordinance, cause it to be published or posted in accordance with
California law.
SECTION 6: This Ordinance will take effect on the 31st day following its final passage and
Pagel of 1 J
adoption.
PASSED AND ADOPTED this day of 2004.
ATTEST:
Cindy Mortesen
City Clerk
APPR(
Mark L
R
Page 2 of 2
Kelly McDowell,
Mayor
58
TO THE EL SEGUNDO CITY COUNCIL MEETING: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions & Boards
AGENDA DESCRIPTION: Consideration and possible action regarding the positions on
Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2005.
RECOMMENDED COUNCIL ACTION: (1) Direct Staff to open the recruitment process for the
positions on the CCBs, as listed, beginning January, 2005; (2) Alternatively, discuss and
take other action related to this item.
BACKGROUND & DISCUSSION: Pursuant to Government Code §54972, attached is the Local
Appointments List of the positions on CCBs that will expire in the year 2005, as well as
background information on all CCBs.
This information is posted at the beginning of each year at City Hall and the El Segundo
Public Library, on Community Cable and advertised in the El Segundo Herald. This
information is also made available to the public at the El Segundo Chamber of Commerce
office, the Joslyn Center and Clubhouse.
Application forms, the anticipated vacancies in the year 2005 and the background
information list will be posted as of January 1, 2005, on the City's website at
www.elsegundo.org.
To apply to any CCB, potential candidates should contact City Hall at #524 -2302, for an
application. The deadline for filing applications is 48 hours prior to the posted interview date.
Interviews of candidates are set by the City Council when a sufficient number of candidates
have applied to a position.
Applications can be picked up from the Administrative Offices at City Hall, the Library, the
Chamber of Commerce, Joslyn Center, George E. Gordon Clubhouse, the City's website or,
upon request, will be mailed to interested persons.
ATTACHED SUPPORTING DOCUMENTS: CCB Background Information, and Listing of the year
2004 vacancies on Committees, Commissions and Board.
FISCAL IMPACT: N/A
ORIGINATOR: Julia O. Abreu, Executive Assistant Date: December 08, 2004
REVIEWED BY: Mary Strenn,
Date: December 7,
59
W
CITY OF EL SEGUNDO
LOCAL APPOINTMENTS LIST
(COMMISSIONS, COMMITTEES, AND BOARDS)
Positions to Open in Year 2005 Posted pursuant to Govt Code § 54972
TO APPLY, CONTACT CITY HALL ADMINISTRATION, #310/524 -2302
MAY
RECREATION & PARKS COMMISSION: (4 Yr Term - No Term Limit - All Residents)
Debbie Bundy (reapptd 511101 to 3rd 4 -yr term) 05/30/05
Richard W. Fearn (apptd 614102 to unexpired term) 05/30/05
JUNE
LIBRARY BOARD OF TRUSTEES: (3Yr Term - Max. 2 Term Limit - All Residents)
Georgina Albi (apptd 6119102 to 1s` 3 -yr term) 06/30/05
Dorothy Duukakis (apptd 6119102 to 1s' 3 -yr term) 06/30/05
06/30/04
PLANNING COMMISSION: (4 Yr Term - No Term Limitation) (All Residents)
Grant Carlson (apptd 611104 to unexpired term) 06/30/05
SENIOR CITIZEN HOUSING CORPORATION BOARD:
(4 Yr Term - No Term Limit - All Residents)
Edna Freeman (apptd 7117101 to 4th 4 -yr term) 06/30/05
Carol Lynn Wingate ( apptd 7117101 to 15` 4 -yr term) 06/30/05
06/30/04
AUGUST
INVESTMENT ADVISORY COMMITTEE (4 Yr Term - No Term Limitation) (Residents & Business)
Bill Bus (apptd 7117101 to full4 -yr term) 08/30/05
OCTOBER
EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term - No Term Limit - All
Residents)
Nick Gerenday (apptd 711101 to full term) 10/31/05
Joseph Pinchuk (apptd 711101 to 2' term) 10/31/05
NOVEMBER
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term - No Term Limit - 2
Business /3 Residents)
A.J. Paz ( apptd. 7117101 to 3d full term)
11/30/05
The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time
to time, due to resignations of members, candidates will be asked to apply:
POSTED: December 22, 2004 G a.m.
By:
60
BACKGROUND INFORMATION ON CITY COMMITTEES /COMMISSIONS /BOARDS
1. Capital Improvement Project Advisory Committee: (Public Works) is a 5-
member committee, composed of 3 residents and 2 local Business representatives (no
residency requirements for business reps). Members serve without compensation, for 4-
year terms, without term limits. The Director of Administrative Services and the Director of
Public Works provide staff support to the committee. The committee assists in the
development of the 5 -year Capital Improvement Program ( "CIP "). Each year staff
proposes CIP projects for a 5 -year period. The committee reviews these projects and
makes recommendations to the City Council for funding consideration in conjunction with
the City's annual budget process. In addition to the projects proposed by staff, the
committee holds a community workshop each year to receive project requests from the
general public. The committee generally meets at 7:00 p.m., on a weekly basis during
the months of February, March, April and May, with the goal of finalizing its
recommendations to the City Council in June.
2. Community Cable Advisory Committee: (Recreation & Parks) was restructured
in July 1994. It is a 5- member committee, composed of residents, who serve without
compensation, for 4 -year terms, without term limits. The committee acts in an advisory
capacity to the Community Cable Manager and the City Council regarding the policies and
procedures surrounding governmental, educational, local origination, and community
programming for channels 3 and 22 in the City of El Segundo. The Committee meets on
the 2nd Wednesday of every month, at 7:00 p.m., in the Cable Studio at El Segundo High
School. Effective June, 2004, this Committee will meet on the 3`d Wednesday of every
month at 7:00 p.m., in the Library's Matsui International Meeting Room.
3. Economic Development Advisory Council: (Community, Economic and
Development Services) is a spin -off of the City/Chamber of Commerce Business
Retention & Attraction Task Force, originally established in 1990/91. The Committee was
restructured in June 1994 by the City Council to implement the City's Economic
Development Strategic Plan. It is a 9- member committee, whose members represent a
cross - section of the community, and includes both residents and non - residents. The
committee positions have no term expiration, and members serve without compensation.
The committee's primary responsibility is to provide support and direction to staff, and to
advise the City Council on business retention and attraction and implementation of the
City's Economic Development Program. The committee meets on an "as needed" basis
at City Hall.
4. Investment Advisory Committee: (Treasurer /Finance) was established by
Resolution #3764 dated June 2, 1992, for the purpose of advising the City Treasurer and
City Council on matters pertaining to the investment of the City's idle funds. This is a 4-
member committee; two are automatic appointments — (City Treasurer and Director of
Administrative Services); the other two members (one of whom must be a resident of El
Segundo) serve without compensation, for 4 -year terms, without term limits. The
committee meets quarterly at City Hall on the 3rd Tuesday in March, June,
September and December.
61
5. Library Board of Trustees: (Library) was established by City Council Resolution
#3665 on December 4, 1990, pursuant to Education Code Section 18910 et seq. The
Board's 5- members must be 1 -year, or more, residents of El Segundo, who serve without
compensation. Trustees serve for 3 -year terms and may not serve for more than 2
consecutive terms. The board acts in an advisory capacity to the City Council in all matters
pertaining to the Library and cooperates with other governmental agencies and civic groups
in the advancement of sound planning and programming. The board considers, reviews,
edits, and issues policy recommendations on library service, recommends the adoption of
standards pertaining to library services and programs and makes recommendations for the
provision of adequate library services consistent with community needs. The board may
administer any trust declared or created for the Library and approves the Library's Annual
Report to the State Librarian. The board meets at 7:00 p.m., on the 2nd Tuesday of every
other month, beginning in January, in the Library's Matsui International Meeting
Room.
6. Planning Commission: (Community, Economic and Development Services)
was established pursuant to the Planning Laws of the State of California (Sec. 65100-
65106) on August 20, 1946 by City Ordinance #300. The commission is comprised of 5-
members who serve with minimal compensation, for 4 -year terms, without term limits. The
commission makes recommendations to the City Council on the adoption or amendment of
the City's General Plan; performs duties with respect to land subdivision, planning and
zoning as prescribed by City and State law; and, advises the City Council on those matters
falling within its charged responsibilities in a manner reflecting concern for the overall
development and environment of the City as a setting for human activities. The
Commission meets on the 2ntl and 0 Thursday of each month, at 7:00 p.m., in City Hall
Council Chambers.
7. Recreation & Parks Commission: (Recreation & Parks) was established on
March 23, 1938 by Resolution #448. It is comprised of 5- members, who must be residents
of El Segundo. Commissioners serve with minimal compensation for 4 -year terms, without
term limits. The commission advises the City Council on all matters pertaining to
recreation, parks, parkways and street trees. It makes recommendations to the City
Council regarding level of services, policies and assists in implementing Recreation and
Parks Department improvements and programs, including youth counseling, senior
outreach, golf operations, city transportation, and in the acquisition and disposal of park
property. The commission meets on the 3 I Wednesday of each month, at 7:00 p.m., in
City Hall Council Chambers.
8. Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non - profit
corporation formed in 1984 for the construction of the low- income housing facility for
seniors, referred to as "Park Vista." The Board was established in 1986 to actively oversee
the management, operation, maintenance, and finances of Park Vista. The Board enters
into an operating agreement with the City Council, and enlists a management company to
operate the facility. The Board, comprised of 7 directors, all El Segundo residents (per
bylaws), serve without compensation, for 4 -year terms, without term limits. The Board
meets on the 4th Wednesday of every month, at 7:00 p.m., at Park Vista, 615 E. Holly
Avenue, El Segundo. Refer to Park Vista Executive Summary, rev. April 2001.
Rev. 1620-04. NOTE: LAX Master Plan Advisory Commission: (Administration) was established on May 18, 1999 by Resolution
#4114, for the express purpose of assisting the City Council In reviewing the LAX Master Plan and opposing the expansion of LAX.
The commission was disbanded during the 2004 -2005 Budget process.
62
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REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 7, 2004 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 5:00 p.m.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Present
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator, • and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 3
matters
Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293
City of El Segundo v. Stardust West Apartments, LASC No. YC031364
Bryan Ezell v. City of El Segundo, WCAB Case No. MON0302193
El Segundo v. Summerfield, LASC No. BC319035
El Segundo v. 2221 Park Place, LASC No. BC319034
El Segundo v. CTF2 (Hawaii St.), LASC No. BC319033
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no
further public statement is required at this time); Initiation of litigation pursuant to Government
Code §54956.9(c): -2- matters
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 1
6 ;�
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter
SPECIAL MATTERS - 0 matter
Council moved to open session at 6:59 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 2
66
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 7, 2004 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor McDowell at 7:00 p.m.
INVOCATION — Pastor Roger Kinsey of Pacific Baptist Church
PLEDGE OF ALLEGIANCE — El Segundo Boy Scout Troop 773 (Flag Ceremony)
PRESENTATIONS —
(a) Mayor Pro Tern Gaines presented a Proclamation to El Segundo Boy Scout Troop 773,
celebrating December 7, 2004 as Boy Scout Troop 773 50 Anniversary Day in El Segundo.
(b) Mayor Pro Tern Gaines presented a Proclamation inviting the community to all the
traditional El Segundo holiday events and proclaiming Sunday, December 12, 2004 as the
415` Annual El Segundo Holiday Parade.
(c) Council Member Boulgarides presented a Proclamation to Michael Barendse, Marymount
College, recognizing the contribution of the Volunteer Center, South Bay- Harbor -Long
Beach and proclaiming December 9, 2004 as Volunteer Center Operation Teddy Bear Day
in El Segundo, a program which promotes literacy.
(d) Council Member Jacobson presented a Proclamation to the Brunnenkants Family, on behalf
of Candy Cane Lane, in keeping with an annual holiday tradition in El Segundo, to
symbolically change the name of the 1200 block of Acacia to Candy Cane Lane in order to
create a snow - covered Holiday Village for the period of December 11, 2004 at 7:00 pm
through December 23, 2004.
(e) Mayor McDowell presented a Commendation presented to Joe Pinchuk, El Segundo Police
Department's RSVP of the Year for his invaluable contributions to the Retired Senior
Volunteer Program.
(f) Council Member Busch presented Commendations to Committee, Commissions and Board
Members, Patricia Ann Hart for her service on the El Segundo Community Cable Advisory
Committee, and to Brian Schiltz, for his service on the Capital Improvement Program
Advisory Committee (CIPAC) and Planning Commission.
ROLL CALL
Mayor McDowell -
Present
Mayor Pro Tern Gaines -
Present
Council Member Boulgarides -
Present
Council Member Busch -
Present
Council Member Jacobson -
Present
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 3
6'1
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Gail Church, Tree Musketeers, spoke regarding Item 17, an agreement with Los Angeles Street
Tree Division of landscaping maintenance and improvements on the City's borders.
(a) Consideration and possible action regarding a brief presentation on the Los Angeles Air
Force Base Economic Impact Assessment report recently released by the Los Angeles
County Economic Development Corporation.
Gregory Freeman, Los Angeles County Economic Development Corporation, presented a
brief presentation.
Council consensus to receive and file the report and presentation.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title only.
MOVED by Council Member Jacobson, SECONDED by Council Member Boulgarides to read all
ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS
C. UNFINISHED BUSINESS
Consideration and possible action regarding rent increases for the Park Vista Senior
Housing Facility, located at 615 E. Holly Avenue and refinancing of the loan repayment
agreement between the City of El Segundo and the El Segundo Senior Citizen Housing
Corporation ( "Corporation "). (Fiscal Impact: approximately $27,000 annually for the next
four years to be funded by a loan from the Equipment Replacement Fund to the General
Fund)
Mary Strenn, City Manager, gave a report.
Carol Wingate, Paula Rotolo and Peter Freedman, Park Vista Board, spoke in favor of the
proposed increases.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
(
PAGE NO. 4
VO
Council consensus to add the following provisions: Council at any given year could use general
fund money instead of equipment replacement funds, Council or Board to determine each year if
increases are necessary, and eliminate the floor on increase and tie to Social Security Increase
minus .25% Medicare offset.
MOVED by Council Member Jacobson, SECONDED by Council Member Busch, to authorize the
City Manager to execute Amendment No. B to loan Agreement No. 1937 between the City of El
Segundo and Corporation to reduce the interest rate from 8% to 4.75% and extend the remaining
term to a total of 3.75 years; Authorize an increase in the rents, as determined necessary by
Council or Board, for current Park Vista tenants by 5% commencing on February 1, 2005, 5%
commencing on January 1, 2006, 5% commencing on January 1, 2007, 4.25% commencing
January 1, 2008 and annually thereafter based upon an index tied to Social Security increases,
allowing for the offset of Medicare increases of .25 %; Authorize Council in any given year to use
General Fund Money or City Equipment replacement funds to offset the reduction in debt service
payments from Park Vista Senior Housing Corporation and stabilizing the rent increases over the
next four years; Authorize repayment of Equipment Replacement fund once the first loan between
the City and the Senior Housing Corporation is paid off; Authorize the property management
company to eliminate the earthquake insurance policy for the Park Vista Senior Housing Facility;
Authorize charging new Park Vista tenants on or after February 1, 2005, 45% of the fair market
rental value, based on a market analysis conducted by the management company. The
management company will conduct a survey and analysis annually to set new tenants rates.
Thereafter those tenants will have their rents adjusted 5% in 2006, 2007 and 4.25% in 2008.
Starting in 2009, rents will be adjusted pursuant to item no. 1 above, according to the Social
Security index, less a .25% offset for future Medicare cost increases and to include the above
mentioned provisions. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Member Jacobson left the dais due to a potential conflict in real property.
Consideration and possible action regarding an agreement between the University of
California -Irvine (UCI) Urban and Regional Planning Program and the City to conduct a
study of the Smoky Hollow Specific Plan area. (Fiscal Impact: None)
Mary Strenn, City Manager, gave a report.
Michael Ruane, University of California at Irvine, presented a brief report
MOVED by Mayor McDowell, SECONDED by Council Member Boulgarides to execute Agreement
No. 3420, approved as approved to form by the City Attorney, with the University of California-
Irvine (UCI) Urban and Regional Planning Program and the City to conduct a study of the Smoky
Hollow Specific Plan area. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL
MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Council Member Jacobson returned to the dais.
REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 5
6J
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a
call for discussion of an item is made, the item(s) will be considered individually under the next
heading of business.
3. Approved Warrant Numbers 2544331 to 2544716 on Register No. 4 in the total amount of
$1,481,234.76 and Wire Transfers from 11/05/2004 through 11/24/2004 in the total amount
of $1,135,406.87. Authorized staff to release. Ratified: Payroll and Employee Benefit
checks; checks released early due to contracts or agreement; emergency disbursements
and /or adjustments; and wire transfers.
4. Approved City Council Special Meeting Minutes of November 11, 2004, Special Meeting
Minutes of November 16, 2004 and Regular Meeting Minutes of November 16, 2004.
5. Approved Resolution No. 4407 allowing a pre -tax employee payroll deduction plan for
service credit purchases, such as additional retirement service credit, military service, and
Peace Corps /AmeriCorps under Revenue Code (IRC) Section 414(h)(2).
6. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES
PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
Waived fees for City services associated with the Candy Cane Lane Holiday Program
located on 1200 E. Acacia Street. (Fiscal Impact: $500)
10. Awarded a three year contract to TruGreen LandCare for the City's landscape maintenance
services effective January 1, 2005. (Fiscal Impact: $158,340). Authorized the City
Manager to execute Agreement No. 3421 for services subject to approval by the City
Attorney.
11. Awarded three year Contract No. 3422 to Consolidated Disposal Service for the City's green
waste hauling and recycling services. (Fiscal Impact: $15,500) Authorized the City
Manager to execute the contract on behalf of the City.
12. Terminated Advanced Fuel Filtration Systems, Inc.'s Contract No. 3325 to perform
emergency repairs for the City's underground fuel storage system at 150 Illinois Street and
award a takeover Contract No. 3423 to Advanced Environmental Services, Inc. (Fiscal
impact: $9,645.00) Authorized the City Manager to sign the takeover contract on behalf of
the City.
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to approve Consent
Agenda Numbers 3, 4, 5, 9, 10, 11 and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
CALL ITEMS FROM CONSENT AGENDA
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 6
70
6. Consideration and possible action Pursuant to El Segundo Municipal Code Sec. 1 -7 -10,
waive the formal bidding process on the purchase of radio equipment for the El Segundo
Police Department. The total cost is approximately $35,086.00 using monies awarded
through the State Homeland Security Grant Program (SHSGP) under the SHSGP FY 2004
Federal Budget Year. Authorize the spending of up to $35,086.
MOVED by Council Member Jacobson, SECONDED by Council Member Boulgarides to waive the
formal bidding process on the purchase of radio equipment for the El Segundo Police Department.
The total cost is approximately $35,086.00 using monies awarded through the State Homeland
Security Grant Program (SHSGP) under the SHSGP FY 2004 Federal Budget Year. Authorize the
spending of up to $35,086. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
7. Consideration and possible action to approve the Easement Agreement No. 3424 between
the Los Angeles County Metropolitan Transportation Authority (MTA) and the City of El
Segundo for construction of the Douglas Street Project within MTA property — Approved
Capital Improvement Project. (No Fiscal Impact). Authorize the City Manager to execute
the agreement on behalf of the City.
MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines, to approve the
Easement Agreement No. 3424 between the Los Angeles County Metropolitan Transportation
Authority (MTA) and the City of El Segundo for construction of the Douglas Street Project within
MTA property — Approve Capital Improvement Project. (No Fiscal Impact). Authorize the City
Manager to execute the agreement on behalf of the City. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
8. Consideration and possible action to approve a Covenant Restricting Use of Property for
equipment purposes with respect to the expansion of floor area at a building at 2260 East El
Segundo Boulevard as previously permitted by the Planning Commission.
MOVED by Council Member Jacobson, SECONDED by Council Member Boulgarides, to approve
Covenant No. 3425 Restricting Use of Property for equipment purposes with respect to the
expansion of floor area at a building at 2260 East El Segundo Boulevard as previously permitted
by the Planning Commission. Authorize the City Manager to execute. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
13. Consideration and possible action regarding adding additional signage on Franklin Avenue
indicating that the cross traffic on Richmond Street does not stop at the intersection.
Seimone Jurjis, Director of Planning and Building Safety, gave a report
MOVED by Council Member Boulgarides, SECONDED Mayor Pro Tern Gaines to add a four -way
sign at the intersection of Franklin and Richmond Street, to include northbound and southbound
traffic and authorize staff to return with an amending Resolution.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 7
'71
G. REPORTS — CITY MANAGER — NONE
H. REPORTS — CITY ATTORNEY — Announced Council voted unanimously 5/0 in closed
session to approve Settlement Agreement No. 3426 between the City of El Segundo and
Richmond Retail, LLC.
REPORTS — CITY CLERK
14. Consideration and possible action requesting Council consensus to cancel the January 4,
2005 City Council Meeting.
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Boulgarides to cancel the
January 4, 2005 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/C
REPORTS — CITY TREASURER — NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Boulgarides —
15. Consideration and possible action to request staff to study the feasibility of changing the
current street sweeping program to accommodate an "alternating side" street sweeping
schedule on all streets citywide where street sweeping parking restrictions are posted.
Council consensus to direct staff to evaluate the feasibility of changing the current street sweeping
schedule to reflect an "alternating side' sweeping schedule.
Council Member Busch —
16. Consideration and possible action regarding announcement of an agreement between the
Tree Musketeers and the Los Angeles Street Tree Division for the landscaping maintenance
and improvements on the City's borders.
Council consensus to receive and file report.
Council Member Jacobson — Reminded Community of the upcoming Holiday Parade, December
12, 2004.
Mayor Pro Tern Gaines — Spoke regarding the Assembly swearing in ceremony for former Mayor
Mike Gordon. Also spoke regarding the upcoming PUC approval of the El Segundo Power Plant
application. Reported on the Urban Area Security Initiatives grant award announcements and
requested staff investigate moving El Segundo up on the UAI list.
17. Consideration and possible action regarding a new appointment to the Golf Course
Subcommittee. (Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 8
7y'
MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to appoint John Van
Hook to the Golf Subcommittee replacing Bill Bue to represent the El Segundo's Men's Golf Club.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor McDowell —
18. Consideration and possible action regarding the Approval of Amended Joint Exercise of
Powers Agreement for Insurance and Risk Management Purposes with the Independent
Cities Risk Management Authority ( ICRMA). (Fiscal Impact: None)
MOVED by Mayor McDowell, SECONDED by Mayor Pro Tern Gaines, to adopt Resolution No.
4408 amending the Joint Exercise of Powers Agreement 2697 for Insurance and Risk
Management with the ICRMA; Designate its representatives to the ICRMA Governing Board and
the separate Risk Management Programs in which this City participates; Direct that a certified copy
of the Resolution be forwarded to ICRMA's General Manager. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Mayor McDowell reported on the recent decision of the Los Angeles City Council to approve the
LAX Master Plan and noted that the County Supervisors voted against the Master Plan.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Individuals who have receive value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow
Council to take action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
Conrad Liberty, resident, representing the Master Swim Program, requested Council reassess
eliminating evening and Saturday Master Swim sessions.
Dave Joanti, resident, spoke against eliminating the evening and Saturday Master Swim sessions.
Ann Marie D'Agostino Aquatics Task Force, spoke requesting better communications between the
Recreation and Parks Commission and the Aquatics Task Force.
MEMORIALS — NONE
CLOSED SESSION - NONE
ADJOURNMENT at 8:40 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 07, 2004
PAGE NO. 9
'( J
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of a professional services agreement
between Moreland & Associates, Inc. and the City of El Segundo to provide temporary
professional accounting services due to the elimination of the Assistant Finance Director
position in the Accounting Division of the Administrative Services Department. (Fiscal
Impact $30,000)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to execute a standard professional services agreement on
behalf of the City for temporary professional accounting services with Moreland &
Associates, Inc. for $30,000; (2) Alternatively discuss and take other action related to this
item.
BACKGROUND & DISCUSSION:
Due to the elimination of the Assistant Finance Director position, temporary professional
accounting services are required until the FY 2003 -2004 audit and CAFR are completed in the
Accounting Division of the Administrative Services Department.
ATTACHED SUPPORTING DOCUMENTS:
Scope and Cost of Services
FISCAL IMPACT:
Operating Budget: $38,800
Amount Requested: 30,000
Account Number: 001 -400- 2502.6214
Project Phase:
Appropriation Required: _ Yes x No
ORIGINATED BY:
DATE:
Bret M. Plumlee, Director Administrative Services
REVIEWED BY:
DATE:
Mary S City Manager
/'
nn,
191
74
SCOPE OF SERVICES
Moreland & Associates, Inc. will provide temporary accounting assistance to the City of El
Segundo until the FY 2003 -2004 audit and CAFR are completed. From December 20, 2004
through January 7, 2005, services will be provided by Quyen Pham, Accountant. From
January 10, 2005 until audit and CAFR are completed, services will be provided by Pearl Lieu,
Senior Accountant. Any replacement of personnel is subject to approval by the City of El
Segundo.
It is understood that the management of the City of El Segundo is responsible for the
substantive outcome of the work and, therefore, has a responsibility to be in a position in fact
and appearance to make an informed judgment on the results of these services.
Ms. Pham and Ms. Lieu will at all times be independent contractors who are covered
by Moreland & Associates, Inc.'s Workers' Compensation insurance. At any time during the
performance of these services, the City will be able to terminate these services for any reason.
A two week notice before the services are terminated or a significant change is made in the
level of services is customary. The City may extend these services by our mutual agreement.
COST OF SERVICES
Quyen Pham, Accountant -- $58 per hour
Pearl Lieu, Senior Accountant -- $63 per hour
Moreland & Associates, Inc. will bill for services on approximately the first day of the month for
the services provided the prior month.
175
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding rejection of all bids received for construction
related to the Residential Sound Insulation Program's Group 5 (31 residential dwellings).
RECOMMENDED COUNCIL ACTION:
1) Reject all bids received for construction related to the Residential Sound Insulation
Program's Group 5; 2) Authorize staff to re- advertise a Notice Inviting Sealed Bids for
construction services; 3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On December 9, 2004 the City Clerk's office opened sealed bids for the City's Residential
Sound Insulation Program Group 5 (RSI 04 -11). Two (2) bids were received and Bids were
reviewed by City staff.
Upon review of the lowest apparent bid, it was determined that the bidder failed to submit a
price for all "Owner Upgrades" identified in the Contract Documents. The Bidding Instructions
clearly state that such a failure will result in the Bid being considered "non- responsive."
Additionally, two significant material irregularities were immediately identified. The first was
that a bid amount was submitted for RSI Improvements for a dwelling that had been eliminated
in an addendum, and secondly, the Bid amount for another dwelling was almost three times
the engineering estimate.
A review of the second Bid determined that the second bidder also failed to properly identify
pricing for "Owner Upgrades" identified in the Contract Documents and pricing was significantly
higher than engineering estimates.
Although rejecting all Bids and advertising a new Notice Inviting Sealed Bids delays
construction of RSI Improvements for these thirty -one residential dwellings, staff recommends
that such action is in the best overall interest of the residents effected.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Bid Group:
O � k
S. O'Neill, Progr
ED BYk
$2,500,000.00
$0
116 - 400 - 0000 -8960
Yes X No
Coordinator
DATE:
7
'7 6
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding amending Section 5.40 of Resolution No. 4162
providing for two (2) additional stop signs to create a four -way stop intersection at Franklin
Avenue and Richmond Street.
RECOMMENDED COUNCIL ACTION:
1) Adopt resolution; and /or,
2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On December 7, 2004, staff presented to City Council a sign request, at a two -way stop
intersection, to help alleviate confusion that vehicles traveling on Richmond Street do not stop
where Franklin Avenue intersects. City Council requested that instead of adding additional
signage that two (2) new stop signs be installed on the north and south bound directions of
Richmond Street creating a four -way stop.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution.
2. Location map.
FISCAL IMPACT:
Operating Budget: $ 6,000.00
Amount Requested: $ 355.14
Account Number: 001. 400 -4205 -5204
Project Phase:
Appropriation Required: No
ORIGINATED BY: / DATE: December 13, 2004
Seimone Ju ' s, hector of Planning and Building Safety / Acting City Engineer
REVIEWED BY: DATE:
_
//i
Mary Str ,City Manager 7'�y
'7'7 $
12 -0"4 Stop Signs Added to Richmond
Street and Franklin Avenue
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 4162 REGARDING
STOP SIGN LOCATIONS ON RICHMOND STREET.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: Pursuant to Vehicle Code § 21351 and El Segundo Municipal Code ( "ESMC ") §§
8 -5D -1 and 8 -5D -2, the City Council amends Section 5.40 of Resolution No. 4162 to read as
follows:
"5.40 FRANKLIN AVENUE:
Arena St., N/S entrances.
California St., N entrance.
Center St., E/W entrances.
Concord St., E/W entrances.
Eucalyptus Dr., N/S entrances.
Illinois St., W entrance.
Kansas St., E/W entrances.
Loma Vista St., N/S entrances.
Lomita St., all entrances.
Main St., E/W entrances.
Maryland St., all entrances.
Nevada St., N/S entrances.
Oregon St., all entrances.
Penn St., N/S entrances.
Richmond Street, all entrances. Rieli..ond c, E,13A7 ,
Sheldon St., E/W entrances.
Sierra St., N/S entrances.
Standard St., all entrances.
Virginia St., N/S entrances.
Whiting St., N/S entrances."
SECTION 2: This Resolution may be enforced pursuant to any applicable law including,
without limitation, the ESMC after the area designated above is properly posted with signs.
SECTION 3: The City Clerk will certify to the passage and adoption of this Resolution and
enter it into the book of original resolutions.
SECTION 4: This Resolution will become effective immediately upon adoption.
[C:\Documents and Settings \kberger \My Documents \Legal Files \EI Segundo\Resolutions \Stop Sign Resolution.docl
December 15, 2004
178
PASSED AND ADOPTED this day of 2004.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED
Mark D. Hen
In
Karl H. Berger, A�siglant City Attorney
-2-
Kelly McDowell, Mayor
[C: \Documents and Settings \kberger \My Documents \Legal Files \EI Segundo \Resolutions \Stop Sign Resolution.doc]
December 15, 2004
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five; that the foregoing
resolution, being RESOLUTION NO. was duly passed and adopted by the said City
Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said
City, all at a regular meeting of the said Council held on the day of
2004, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
, 2004.
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
-3-
[C:\Documents and Settings \kberger \My Documents \Legal Files \El Segundo\Resolutions \Stop Sign Resolution.doel
December 15, 2004
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Y
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of the project for the construction of
the El Segundo Skateboard Park located at 405 East Grand Avenue - Approved Capital
Improvement Project - Project No. PW 04 -02 - (Final project cost = $388,895.00).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Accept the work as complete; (2) Authorize the City Clerk to file the
City Engineer's Notice of Completion in the County Recorder's Office; and /or (3) Alternatively,
discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On March 16, 2004, the City Council awarded a contract in the amount of $400,395 to
Channel Islands Paving, Inc., for the construction of the El Segundo Skateboard Park.
(Background and discussion continued on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion.
2. Location map.
FISCAL IMPACT:
Capital Improvement Program
Amount Requested:
Account Number:
Project Phase:
Appropriation Required:
$400,395
$388,895
301 - 400 - 8202 -8989
Accept the work as complete
No
DATE: December 13, 2004
Seimone Jurjis, D(fectovr of Planning and Building Safety / Acting City Engineer
REVIEWED BY: DATE:
12 -21 -04 Acceptance of the Construction of the 9
El Segundo Skateboard Park — PW 04 -02
82
BACKGROUND & DISCUSSION: (continued)
All work has now been completed to the satisfaction of staff and the design architect and the
project is ready for acceptance.
The City has paid Channel Islands Paving a total of $335,268 and they are due $53,627. Staff
recommends this money be retained until resolution of two (2) Stop Payment Notices by sub-
contractors to the satisfaction of the City Attorney. The two (2) Stop Payment Notices total
$71,958.70.
Staff recommends acceptance of this project as complete.
12 -21 -04 Acceptance of the Construction of the
El Segundo Skateboard Park — PW 04 -02
J
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name : Construction of the El Segundo Skateboard Park
Project No.: PW 04 -02
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public skateboard park
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on November 22, 2004. The work done was: Construction of a skateboard
park.
6. On December 21, 2004, the City Council of the City of El Segundo accepted the work of
this contract as being complete and directed the recording of this Notice of Completion in
the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Channel Islands Paving, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows:
Skateboard park.
9. The street address of said property is: 405 East Grand Avenue
Dated:
Seimone Jurjis
Acting City Engineer
VERIFICATION
I, the undersigned, say: I am the City Engineer of the City El Segundo, the declarant of the foregoing
Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is
true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2004 at El Segundo, California.
Seimone Jurjis
Acting City Engineer
N.Wk M Co- 11 -0-MPW 0403 El SMu.O Ska WaM PaM
85
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding award of contract to HH Construction for
replacement of playground equipment at the Holly- Kansas Park - Approved Capital
Improvement Project - Project No. PW 04 -09 - (Fiscal Impact = $81,300).
RECOMMENDED COUNCIL ACTION:
Recommendation — (1) Award contract to the lowest responsible bidder, HH Construction; (2)
Authorize the City Manager to execute the construction contract on behalf of the City; and /or
(3) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On November 3, 2004, the City Council adopted the plans and specifications and authorized
staff to advertise the project for competitive bids.
(Background and discussion continued on the next page......)
ATTACHED SUPPORTING DOCUMENTS:
Location map.
FISCAL IMPACT:
Capital Improvement Program: $87,410
Amount Requested: $81,300
Account Number: 301 - 400 - 8202 -8978 ($74,610)
301 - 400 - 8201 -8573 ($12,800)
Project Phase: Award of contract
Appropriation Required: No
ORIGINATED BY- DATE: December 13, 2004
�J.l.�.o..P
Seimone Jurji , Director of Planning and Building Safety / Acting City Engineer
REVIEWED BY: DATE:
7/ /y
Mary S nn, City Manager
12 -21 -04 Award of Contract to HH Construction for Replacemen 10
f of Playground Equipment at the Holly— Kansas Park PW 04.09
86
BACKGROUND & DISCUSSION: (continued)
On November 30, 2004, the City Clerk received and opened the following four (4) bids:
Company Amount
HH Construction $81,300
Premium Construction $81,810
Ryco Construction, Inc. $112,211
Malibu Pacific Tennis Courts $159,200
The City was awarded a grant in the amount of $74,610 from the Los Angeles County
Regional Park and Open Space District, from which $68,500 was secured for replacement of
playground equipment. The additional funds needed to award the contract will be transferred
from savings from the Downtown Specific Plan Improvements Project and may be reimbursed
from future Recreation Park grants.
Staff received favorable references for the lowest bidder, HH Construction, and recommends
award of contract to HH Construction in the amount of $81,300.
12 -21 -04 Award of Contract to HH Construction for Replacemen
f of Playground Equipment at the Holly- Kansas Park PW 04.09
87
88
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the City Manager to issue a letter of
concurrence to the City of Vernon to modify a radio frequency co- channeled with one assigned
to the Citv.
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to issue a letter of concurrence to the City of Vernon to modify
a radio frequency co- channeled with one assigned to the City; (2) Alternatively, discuss and
take other action related to this item.
BACKGROUND & DISCUSSION:
From time to time, the City receives requests from individuals, private companies and
public agencies for concurrence to modify radio frequencies co- channeled with frequencies
assigned to the City. The City has received such a request from the City of Vernon to
modify channel 154.130 MHz from base station (FB) to repeater (FB2) operations.
Vernon's request does not propose to change any of its current operating parameters. The
City of Vernon has been operating on this frequency for over ten years from the Vernon
Police Department and for mobile operation within 10 Km of City Hall.
El Segundo is currently co- licensed on this channel with the South Bay Regional Public
Communication Authority. Additionally, the channel is licensed to Redondo Beach,
Gardena, Manhattan Beach, Torrance, Hawthorne, Inglewood and Hermosa Beach. The
frequency is currently utilized by all licensees as a secondary fire tactical channel.
The City's radio frequency engineer, Dr. Henry Richter, has reviewed the request from Vernon
and its potential impact on El Segundo. It is his recommendation that the City issue a letter of
concurrence to support the application by the City of Vernon to the Federal Communications
Commission.
If approved, the issuance of a concurrence letter will require the requesting party to work
cooperatively with the City to mitigate and overcome any harmful interference to both parties'
mutual satisfaction.
ATTACHED SUPPORTING DOCUMENTS:
Frequency Concurrence Overview Staff Report
Letter of Recommendation from Dr. Henry Richter
FISCAL IMPACT:
Operating Budget: .00
Amount Requested: .00
Account Number:
Project Phase: N/A
No
wml VllY or: DATE:
J ayt, hi of Police
REVIEWED BY:
DATE:
Mary Stre City Manager oy
11
s3
City of ECSegundo
Inter - Departmental Correspondence
December 14, 2004
To: Mary Strenn, City Manager
From: Jack Wayt, Chief of Police
Subject: Frequency Concurrence Overview
One of the Federal Communications Commission's key spectrum management goals has
been to promote efficient access to and use of a finite supply of radio spectrum. The FCC has
acknowledged that public safety agencies have "scarce available spectrum," particularly in
large metropolitan areas.
Interference protection is central to effective spectrum management. Electromagnetic
interference plays a pivotal role in the design and operation of telecommunications equipment
and systems, and related costs. In today's radio frequency environment, interference generally
limits the useable range or technical effectiveness of communications signals. Its effects on
spectrum users and service providers range from annoyance, to threats to the safety of life
and property. Interference protection is fundamentally related to spectrum rights and
obligations. It also affects the efficiency of spectrum use.
Under FCC rules, some two -way radio communications channels are licensed on a shared
basis, while others are licensed exclusively to one entity in a geographic area. The FCC's rules
also provide the minimum distance between co- channel licensees, and in some cases,
between licensees on adjacent channels. If an applicant wishes to locate a station closer than
the FCC's co- channel or adjacent channel limits permit, the applicant may seek concurrence
from the existing licensee to such "short spacing." The applicant may demonstrate that short
spacing is permissible, despite the FCC's rules, by using computer- derived propagation maps,
or by actual testing with a temporary station in the proposed location with the licensee
monitoring its system to determine harmful interference. In many instances, there are clear
terrain obstacles, which will prevent interference, in which case a map generally suffices. The
concurrence letter may state, among other things, that the requesting party will work
cooperatively with the other party (in this case the City) to mitigate and overcome any harmful
interference to both parties' mutual satisfaction. In most instances the parties may agree how,
and at whose expense, interference will be resolved.
There is no requirement that an existing licensee grant concurrence. If a licensee does not
provide concurrence, in some cases, an applicant may demonstrate, through engineering
showings, that short spacing will not cause harmful interference to the co- channel or adjacent
channel licensee, despite that licensee's lack of concurrence. In the public safety community,
a serious consideration of a concurrence request from another public safety entity is a sign of
being a good neighbor. It is only through this type of cooperation that we are better able to
satisfy needs of local agencies. The same considerations may not apply to requests for
concurrence from prospective co- channel or adjacent channel licensees who are not public
safety entities.
90
RICHTER GROUP
Communications Consultants
Henry L. Richter, Ph.D,. PE
November 30, 2004
Lt. Max Phipps
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Dear Lt. Phipps:
2755 Alondra Way
Palm Springs, CA 92264 -8754
760/322 -9122
FAX 325 -7364
hrichter @alumni.caltech.edu
I have reviewed the request from the City of Vernon for a letter of concurrence for frequency
154.130 MHz. Vernon desires to modify their existing license on the frequency from base station
(FB) to repeater (FB2) operations. The City of Vernon has been operating on this frequency for
over ten years from a transmitter site located at 2800 S. Soto St., and for mobile operation within
10 Km of City Hall.
In addition to El Segundo, this frequency is licensed to SBRPCA, Redondo Beach, Manhattan
Beach, Torrance, Hawthorne, Inglewood, and Hermosa Beach and is used as a regional fire
frequency. I am not aware of any harmful interference being caused by Vernon's use of the
frequency. Their application for modification has been approved by the California Public- Safety
Radio Association and submitted to Association of Public- Safety Communications Officials,
International with approval of the local frequency coordinator.
I advise you to issue the concurrence letter in the sprit of cooperation.
Regards,
s/s
Henry L. Richter, PhD, PE
91
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding a proposal by the Recreation and Parks
Department to establish the new job classification of Senior Park Maintenance Worker (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Approve the Senior Park Maintenance Worker class specification;
2) Approve the Examination Plan;
3) Adopt the Resolution establishing the basic monthly salary range; and /or
4) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
With the recent vacancy in the Pool Center Maintenance Worker position, staff would like to
change the job classification to Senior Park Maintenance Worker. This would allow the
Recreation and Parks Department to utilize this position in both the plunge and in the parks.
The plunge does not require an 8 -hour per day maintenance worker, butthe Parks division has
had their area of responsibility increase over the last several years and would benefit from
some additional staff hours. By making this position a Senior Park Maintenance Worker, it
would be required that the person possess both Pool Service Technicians and Pool Operators
certifications and then the Department would be able to use this staff person in both the parks
and the plunge.
- continued on next page -
ATTACHED SUPPORTING DOCUMENTS:
1) Class specification for Senior Park Maintenance Worker
2) Resolution establishing basic monthly salary range
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
ORIGINATED: DATE: December 14, 2004
Stacia Mancini, Director of Recreation and Parks
REVIEWED B DATE:
Mary enn, City Manager agenda529
92
BACKGROUND & DISCUSSION (continued):
Senior Park Maintenance Worker will have the same salary range that is currently being
utilized for Pool Center Maintenance Worker.
The establishment of the Senior Park Maintenance Workerjob classification will result in no
reduction of service to the City's plunge and aquatic facilities and will enhance the ability of
personnel to more efficiently meet department -wide service levels and expectations. Park
Maintenance Workers will continue to assist, as needed, in various Aquatics Division activities.
The job classification will be represented by the City Employees Association.
Examination Plan
Senior Park Maintenance Worker
Title 1 -6 -7 of the El Segundo Municipal Code, entitled "Administration and Personnel ",
provides that the Personnel Officer shall review and recommend to the City Council, an
appropriate examination plan and weights for each portion of the examination for Personnel
Merit System job classifications.
The Human Resources Division will initiate the recruitment, testing and selection process for
the job classification of Senior Park Maintenance Worker, and post the notice of the
examination in accordance with the City's Municipal Code and the City's Personnel Rules and
Regulations.
It is recommended that the City Council approve the examination plan that contains the
following examination techniques and weights for each portion of the examination:
Senior Park Maintenance Worker (Open- Competitive and Closed - Promotional)
Career Preparation and Structured Technical Interview Weighted 100%
9
RESOLUTION NO.
A RESOLUTION ESTABLISHING A SALARY RANGE FOR THE NEW JOB
CLASSIFICATION OF SENIOR PARK MAINTENANCE WORKER
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council approves the following basic monthly salary range for the
new job classification of Senior Park Maintenance Worker:
STEP A
STEP B
STEP C
STEP D
STEP E
Range 22 $3144
$3303
$3470
$3646
$3830
SECTION 2: The City Clerk will certify to the passage and adoption of this Resolution; will
enter the same in the book of original Resolutions of said City; and will make a minute of the
passage and adoption thereof in the record of proceedings of the City Council of said City, in
the minutes of the meeting at which the same is passed and adopted.
SECTION 3: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 4: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 21st day of December 2004.
ATTEST:
Cindy Mortesen, City Clerk
APPROVED
Mark D. Hen
In
Karl H. Berger
Assistant Civ,,
Kelly McDowell, Mayor
E
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY
that the whole number of members of the City Council of the said City is five; that the
foregoing resolution, being RESOLUTION NO. was duly passed and adopted by
the said City Council, approved and signed by the Mayor of said City, and attested by the
City Clerk of said City, all at a regular meeting of the said Council held on the 21st day of
December, 2004, and the same was so passed and adopted by the following vote:
NOES:
ABSENT:
ABSTENTION:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
2004.
Cindy Mortesen, City Clerk
Of the City of El Segundo,
California
(SEAL)
95
City of El Segundo, CA
Job Description
SENIOR PARK MAINTENANCE WORKER
Definition: Under limited supervision, performs a variety of skilled labor tasks in the cleaning
and maintenance of the City pools, City parks, City medians and parkways including building,
grounds and facilities.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act,
may include the following duties and responsibilities, knowledge, skills and other characteristics.
This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive
listing of all functions and tasks performed by positions in this class.
Distineuishine Characteristics: This position reports to the Aquatics Coordinator, Recreation
Supervisor and Parks Maintenance Supervisor for functional supervision, depending on specific
projects and assignments.
Characteristic Duties and Responsibilities:
Performs general building maintenance on the interior and exterior of the pool facilities
including graffiti removal, and painting and minor repairs to aquatic and park equipment,
plumbing and fixtures.
Performs daily custodial tasks for the swim stadium including cleaning and maintaining lobby,
hallways, offices and stairwells, shower and dressing rooms, restrooms, bleachers, and pool and
deck surfaces; stocks restrooms with supplies, removes and empties trash containers, and
replaces light bulbs and ceiling fan belts; works closely with Public Works maintenance staff
regarding extensive projects.
Cleans and maintains pools; vacuums, brushes and skims pool; inspects all pool and deck
surfaces and related equipment for damage; removes stains from pool walls, gutters and bottom;
applies acid bath; repairs tiles and cracks; maintains and repairs diving boards, starting blocks,
ladders, handrails and steps; provides maintenance service recommendations as needed.
Maintains proper chemical balance in swimming pool water by monitoring, testing and adjusting
chemical agents and maintains appropriate records in compliance with health and safety rules
and regulations; performs periodic checks of water circulation, boiler, filtration and chlorination
systems; adjusts various fluid and/or pressure levels; flushes, cleans, lubricates and replaces parts
as required; orders and maintains equipment and chemical replacements and supplies.
Mows, waters, applies weed killers, removes weeds, fertilizes and re -seeds lawn, installs
seasonal plants, shrubs, and trees; trims shrubs and trees; cleans walks, fields, courts and outdoor
areas; does layout and painting of official youth sports playing areas.
9 r
Senior Park Maintenance Worker
Knowledge, Skills and Other Characteristics:
Knowledge of the methods, materials, and equipment used in pool maintenance, custodial work,
grounds maintenance, pest control, construction, maintenance and repair of parks, trees,
facilities, and irrigation systems; uses of hand tools in rough maintenance work.
Knowledge of the application, operation, maintenance and repair of tools and equipment used in
pool and grounds maintenance.
Knowledge of hazards and applicable safety precautions for use of custodial related chemical
solutions, pool chemicals, and pesticides.
Knowledge of equipment capabilities, limitations and safe operating characteristics.
Knowledge of OSHA safety standards related to assigned tasks and equipment operation and
maintenance.
Skill performing a variety of pool maintenance work.
Skill performing semi - skilled and skilled landscape and building maintenance tasks.
Skill using a variety of custodial equipment and materials.
Skill in safe handling of pool chemicals.
Skill in the proper use and mixing techniques of custodial chemicals.
Skill in the operation, maintenance, and repair of equipment used in pool, grounds and building
maintenance.
Skill utilizing public relations techniques responding to inquiries.
Skill in establishing and maintaining effective working relationships with other department staff
and other City employees and the public.
Ability to or assist with moving or installing recreation facilities.
Ability to or assist in the installation, repair and maintenance of sprinkler systems.
Ability to maintain and repair playground equipment.
Ability to maintain ball fields, backstops, pitching rubbers and base pegs.
Working Conditions:
Regularly exposed to weather conditions.
Regularly exposed to sounds and smells of custodial and pool chemicals and equipment.
Regularly required to lift and/or carry up to 50 pounds.
Licensing /Certification Requirements:
Ability to obtain Pool Operator's and Pool Service Technician's Certifications during the
probationary period.
A valid California Driver's license at a level appropriate to the equipment operated.
Minimum Oualifications:
Graduation from high school or GED, and two (2) years of any combination of pool, grounds and
building maintenance experience; or an equivalent combination of education and experience.
2 J7
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding award of a four year lease purchase agreement
to AA Equipment Company, for the landscape maintenance equipment at the Lakes Golf
Course effective January 1, 2005 through March 1, 2009. (Fiscal Impact $25,986.26 annually
over four years for a total of $117,511.00)
RECOMMENDED COUNCIL ACTION:
1. Award the equipment lease purchase agreement to AA Equipment Company in the amount
of $25,986.26 annually over the next four years, for a total of $117,511.00.
2. Authorize the City Manager to execute a lease purchase agreement for the landscape
maintenance equipment at the Lakes Golf Course, subject to approval by City Attorney.
3. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
This equipment lease purchase replaces the existing equipment at the Lakes Golf Course. The
old lease has expired and the equipment needs to be replaced. The average life of the
equipment is about 7 -8 years, if maintained properly. AA Equipment Company was the lowest
bid, at $117,511.00. The other companies were Reed Equipment Company with a quote of
$119,955 and E -Z Equipment with a quote of $124,000. This is budgeted item, that is renewed
every four to seven years. The equipment includes three differenttypes of mowers and special
blades, a chemical sprayer, an aerator, a topdressor, and two ball picking tractors with cages.
Staff recommends awarding the contract to the AA Equipment Company. All three of the
distributor's quotes are on John Deere Equipment.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $25,986.26
Operating Budget:
Account Number: 503 -400- 5305 -6260
Project Phase:
Appropriation Required: _Yes _ No
ORIGINATED: DATE:
Stacia Mancini, Recreation and Parks Director
REVIEWED BY: DATE:
.13
:� s
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding the acceptance of a donation of used metal
storage racks from Mr. Ron Swanson of S & S Hardware Company, to the Fire Department
and Recreation and Parks Department. Fiscal Impact: None
RECOMMENDED COUNCIL ACTION:
1) Authorize the El Segundo Fire Department and Recreation and Parks Department to
accept the donation of three -tier storage racks from Mr. Ron Swanson of S & S Hardware
company; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
Mr. Ron Swanson, owner of S & S Hardware of El Segundo, generously donated
serviceable shelving racks which are made of heavy commercial metal channel. The end
pieces and cross members when assembled will provide for three - tiered shelving which is
needed to address storage capabilities at the Plunge and Fire Department Headquarters.
Eight (8) units were donated to the Fire Department and one (1) unit was donated to the
Recreation and Parks Department. The Fire Department will be able to utilize their units to
improve the efficiency and inventory control of the storage space which serves a variety of
operational and support programs. The Plunge will be able to make use of their shelving
unit to store supplies for their new chlorination system as well as for other equipment
utilized in their summer programs related to the use of outdoor pools. Both of our
departments wish to thank Mr. Swanson and his company for making this donation
possible. It is estimated that the combined value of these used racks is approximately
$2,250.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes _No
ORIGINATED BY: DATE: 12/13/04
Mary St nn, City Manager °y
99
14
EL SEGUNDO CITY COUNCIL MEETING DATE: December 7, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding establishing appropriate levels of reserves within
the Liability Insurance Fund based on an actuarial study performed by Jack Joyce of Bay
Actuarial Consultants (BAC).
RECOMMENDED COUNCIL ACTION:
1) Establish a Liability Insurance Fund Reserve plus Incurred but Not Reported
(IBNR) liability at a minimum undiscounted 70% confidence level and a target
undiscounted 80% confidence level.
2) Establish a minimum of $200,000 retained earnings in the Liability Insurance
Fund.
3) Review both the recommended confidence level and the minimum retained
earnings levels annually during the budget process to determine if either level
should be adjusted.
4) Once the target level is reached, transfer additional retained earnings of
$225,000 from the Liability Insurance Fund to the Economic Uncertainty Fund.
5) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
At the FY 2004 -2005 Strategic Development Session, the City Council directed the
Administrative Services Department to arrange a meeting with the Mayor, the City Manager,
- Continued on next page -
ATTACHED SUPPORTING DOCUMENTS:
Actuarial Report by Jack Joyce and Associates
FISCAL IMPACT: Transfer approximately $225,000 from the Liability Insurance Fund to the Economic
Uncertainty Fund
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes x No
ORIGINMTED: DATE: December 14, 2004
M. Plumlee, Director of Administrative Services
=WED BY:
DATE:
Mary nn, City Manager
agenda �z�
log
15
BACKGROUND & DISCUSSION (continued):
the City Attorney, the Director of Administrative Services, the Risk Manager /Purchasing Agent,
and Jack Joyce to discuss the status of the Liability Insurance Fund.
The objective of the meeting was to review the appropriate level of funding and bring back a
recommendation to the City Council.
The City of El Segundo is one of 29 member cities that are part of an insurance pool called the
Independent Cities Risk Management Association ( ICRMA), and El Segundo Mayor, Kelly
McDowell is the ICRMA President. In 2003, the ICRMA Board approved entering into a
contract with Jack Joyce of Bay Actuarial Consultants (BAC) to provide actuarial services for
the pool. One of the actuarial studies Jack performed included an analysis of all 29 cities'
liability self- insurance programs. One of the topics included in the report was to calculate the
liability for unpaid losses as of June 30, 2004. BAC estimated that the City's liability for unpaid
losses on June 30, 2004 was $775,000 on an undiscounted basis and $745,000 discounted at
3% interest. This estimate is based on a confidence level of between 50% and 60 %, which
means that the probability that the actual liability is less than the estimate is between 50% and
60%..
The ICRMA pool funds liability expenses at an undiscounted confidence level of 70 %. BAC
estimates that the 70% confidence level of the City's undiscounted liability is $876,188.
Staff is recommending that the City of El Segundo fund its current and future estimated liability
expenses at a minimum undiscounted confidence level of 70% and a target undiscounted
confidence level of 80 %. If funded at the target level, the funding would have an 80%
probability of being adequate, or more than adequate. BAC estimates the 80% confidence
level of the City's undiscounted liability is $1,101,051.
Staff also recommends that the level of funding and minimum retained earnings be reviewed
annually during the budget process to determine if the recommended 80% target level and
minimum $200,000 retained earnings levels can be met. Since the numbers fluctuate widely
and are difficult to budget, staff recommends having an independent actuarial study performed
annually to review the status of the Liability Insurance Fund and provide recommended
funding based on various confidence levels. Staff also recommends that the status of this
fund is reviewed closely with all other funds at the FY 2004 -2005 midyear review to determine
if a midyear adjustment needs to be made.
If the future liability grows more than anticipated in any one fiscal year, the City will have the
ability to reduce the reserve funding in the Liability Insurance Fund to a minimum undiscounted
70% confidence level, which will reduce the possibility that the General Fund will have to
transfer funds into the Liability Insurance Fund in a given year. The City would then also have
the option to reduce the retained earnings level below the minimum recommended level of
$200,000.
If the City Council approves staff's recommendation to establish a minimum undiscounted
confidence level of 80% and a minimum retained earnings of $200,000, staff will transferjust
over $225,000 from the Liability Insurance Fund to the Economic Uncertainty Fund leaving an
lOi
estimated Liability Insurance Fund retained earnings of just over $200,000.
A copy of the actuarial review done by Bay Actuarial Consultants is attached to this staff
report.
102
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
BAY ACTUARIAL CONSULTANTS
Moraga, California
June 24, 2004
103
BAY ACTUARIAL CONSULTANTS
346 Rheem Boulevard, Suite 204
Moraga, California 94556
(925) 377 -5269
Fax (925) 377 -5270
June 24, 2004
Mr. John Chaquica
ICRMA Administrator
Bickmore Risk Services
3760 Kilroy Airport Way, Suite 360
Long Beach, CA 90806
Dear Mr. Chaquica:
We are pleased to present Bay Actuarial's Actuarial Review of the City of
El Segundo's General and Auto Liability self- insurance program. We appreciate the
opportunity to serve the City.
If you have any questions, please call me at (925) 377 -5269.
Respectfully,
BAY ACTUARIAL CONSULTANTS
Jack Joyce, FCAS, MAAA
Principal
10 a
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Table of Contents
Page
Introduction 2
Background & Purpose 3
Conditions & Limitations 4
Organization of the Report 4
Management Summary
5
Projected 2004 -05 Losses and Loss Rates
6
The City's Past Loss Rates
7
Loss Frequency
g
Average Loss Size
9
Liability for Unpaid Losses — 6130104
10
Short-Term Liability
10
Alternative Interest Rates
10
Technical Approach 11
Summary Exhibits
14
Fiscal Year End Exhibits
18
Loss Projection Exhibits
21
Future Loss Exhibits
36
Discounting Exhibits
39
105
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Introduction
loo
Bay Actuarial Consultants Page 2
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Introduction
Background & Purpose
The City of El Segundo self- insures its general and auto liability claims. The City
has asked Bay Actuarial Consultants to provide an actuarial report on its liability
self - insurance program. The specific topics covered in this report include the
following:
1) Projected 2004 -05 Loss Rate. An estimate of the losses expected to
be incurred during 2004 -05, expressed in terms of a rate of loss per
$100 of payroll.
2) Unpaid Losses. We have estimated the City's liability for unpaid losses
as of June 30, 2004.
3) Discounting. We have also discounted the projected 2004 -05 losses
and the liabilities to present value, assuming a 3% interest rate. The
discounted estimates take into account the time value of money as
general and auto liability costs discharge over an extended timeframe.
4) Variability of Estimates. We have included an analysis of items (1)
and (2) above, in terms of "confidence levels."
5) Short-Term versus Long -Term. We have broken out the liabilities into
their short-term and long -term components.
Bay Actuarial Consultants 107 Page 3
Conditions & Limitations
This report has been prepared for the City's internal use. Copies of this report may
be provided to the City's auditors. Any other use of this report is not authorized
without the prior written permission of Bay Actuarial. In particular, those interested in
providing insurance to the City must perform their own actuarial analysis and may
not rely upon our work.
In this report, we relied upon loss and payroll data provided by Bickmore Risk
Services. We have not audited this data and are not responsible for its accuracy.
With any actuarial analysis, the accuracy and relevance of the conclusions, and the
reasonableness of the recommendations, depend upon the accuracy and relevance
of the underlying data.
Unless otherwise noted, the term "losses" refers to all costs that can be tied to
specific claims. These include loss payments, attorney's fees, and other expenses
linked to specific claims.
The actuarial projections in this report are estimates and, as such, are subject to
uncertainty. This uncertainty is unavoidable because many of the events that will
determine future claims costs have not yet taken place and cannot be evaluated with
certainty. These events include, but are not limited b, future legislation that may
affect the tort liability system, changes in the rate of inflation, and the outcomes of
current and future litigation and settlement negotiations. Our projections are based
upon the City's historical experience. We have not anticipated any extraordinary
changes in the various factors that might affect the future cost of claims. However,
we have used methods, which we believe produce reasonable results given current
information. There is no guarantee, express or implied, that losses will develop as
projected in this report.
Organization of the Report
We have divided the remainder of this report into seven sections: the Management
Summary, the Technical Approach section, the Summary Exhibits, the Fiscal
Year End Exhibits, the Loss Projection Exhibits, the Future Loss Exhibits, and the
Discounting Exhibits.
The Management Summary gives an overview of the results of our analysis. The
Technical Approach section explains and discusses the assumptions and details
underlying our calculations. The Exhibits document the actual calculations used in
developing our results.
Bay Actuarial Consultants Page 4
108
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Management Summary
Bay Actuarial Consultants Page 5
10 C)
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Management Summary
Projected 2004 -05 Losses and Loss Rates
Table I, below, shows the projected 2004 -05 losses and loss rates at various
confidence levels, discounted and undiscounted. We used a 3.0% interest rate to
perform the discounting calculations. The items in Table 1 do not include claims
handling fees ( "ULAE "), administrative costs, or the cost of excess insurance
coverage. The losses have been calculated assuming that the ICRMA will cover any
individual losses that exceed $400,000.
Table I shows expected value estimates, as well as estimates at various confidence
levels. The confidence level rates correspond to the estimated probabilities that the
indicated rate will be adequate. For example, we estimate that there is a 70%
probability that the actual 2004 -05 discounted loss rate will be less than $1.52.
Various other confidence level estimates are shown in Summary Exhibit 2 on Page
16. Table III, below, shows factors to adjust these rates for different interest rates.
Table l: Projected 2004 -05 Losses and Loss Rates
(Limited to $400,000 SIR)
Confidence Undiscounted
Level
Losses
Expected
$335,924
70%
403,109
80%
544,197
Discounted
Undiscounted
Discounted
Losses
Loss Rate
Loss Rate
$314,425
$1.36
$1.27
377,310
1.63
1.52
509,368
2.20
2.06
704,311
3.04
2.84
Bay Actuarial Consultants 110 Page 6
The City's Past Loss Rates
Chart 1 displays the City's estimated past loss rates at the $400,000 SIR. The loss
rate is equal to the estimated total losses for the year divided by the total insured
payroll. These are Program Year's running from July 1 to June 30. The indicated
loss rates are undiscounted.
Note that the projected 2004 -05 rate of $1.36 equals the undiscounted rate shown
in Table I.
Bay Actuarial Consultants 11 i Page 7
Loss Frequency
Loss "frequency' is the number of losses divided by payroll. Chart 2 displays loss
frequency for program years 1996 -97 through 2003 -04. These are losses, not
claims. There is sometimes more than one claim per loss.
Chart 2: Loss Frequency
Losses per $1 Million Payroll
1.50
138
1.12
1.03
1.00
0.93 0.79
0.82 0.84 0.73
0.50
M
96 -97 97 -98 98 -99 99 -00 00 -01 01 -02 02 -03 03 -04
Program Year
Bay Actuarial Consultants Page 8
112
Average Loss Size
The average loss size is the estimated annual losses divided by the number of
losses. Chart 3 displays the estimated average cost per loss for 1996 -97 through
2003 -04.
Chart 3: Loss Severity
$40,000
$30,000
$27,696 $27,368
$20,000 $23,315
$17,327 $18,077 $20,556
$10,000
$7,932
$5,294
$0
96 -97 97 -98 98 -99 99 -00 00 -01 01 -02 02 -03 03 -04
There does not appear to be much of a severity trend.
Bay Actuarial Consultants q j Page 9
11J
Liability for Unpaid Losses — 6/30/04
We project that the City's liability for unpaid losses will be $775,000 on
June 30, 2004 on an undiscounted basis, and $745,000 discounted at 3% interest.
Table II shows these liabilities at the expected level as well as at various confidence
levels.
Table 1l: Projected Liability for Unpaid tosses
Interest
Rate
As of June 30, 2004
1 °t°
Confidence
Undiscounted
Discounted
Level
Losses
Losses
Expected
$774,955
$744,849
70%
876,188
841,679
80%
1,101,051
1,057,686
90%
1,434468
1,377,971
Short-Term Liability
Short-term liabilities are those expected to be expended within twelve months. The
total 6/30/04 liability of $774,955 is composed of $414,000 short-term and
$360,955 long -term.
Alternative Interest Rates
Table III shows the factors one would use to translate the Table I rates and the
Table II liabilities to their equivalents at interest rates other than 3 %.
Table III: Interest Rate Adjustment Factors
Interest
Rate
0%
1 °t°
2%
3%
4%
Rates
1.068
1.045
1.021
1.000
0.979
Liabilities
1.047
1.027
1.014
1.000
0.988
Bay Actuarial Consultants Page 10
114
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Technical Approach
Bay Actuarial Consultants Page 11
115
City of El Segundo
An Actuarial Review of the
Liability Self- Insurance Program
Technical Approach
This section describes the actuarial calculations.
Exhibits
Summary Exhibits
These exhibits summarize the analysis and conclusions. Summary Exhibit 1 shows
the projected liabilities for unpaid losses as of June 30, 2004. Summary Exhibit 2
shows our projected rate for the 2004 -05 program year, which runs from
July 1, 2004 to June 30, 2005. Summary Exhibit 3 shows the projected unpaid
losses as of June 30, 2004 by program year on both discounted and non -
discounted bases.
Fiscal Year End Exhibits
These Exhibits show the calculation of the estimated unpaid losses as of
June 30, 2004.
Loss Projection Exhibits
These Exhibits show the various actuarial projection methods and summarize the
results for each program year.
Five different actuarial methods are used:
1) Reported loss projection method;
2) Paid loss projection method;
3) IBNR to Case Reserves Ratio method;
4) Bornhuetter- Ferguson method using reported losses; and
5) Frequency times Severity method.
Bay Actuarial Consultants 1! Page 12
The results of these methods are summarized in Loss Projection Exhibit 1.
Future Loss Exhibits
These Exhibits show the projection of the expected rate for 2004 -05.
Discounting Exhibits
These Exhibits show the discounting of the remaining unpaid losses and the
projected future loss rate. They also include the Program Information Exhibit.
Bay Actuarial Consultants Page 13
117
City of El Segundo
Actuarial Analysis of the
General and Auto Liability Program
Summary Exhibits
Bay Actuarial Consultants
Page 14
118
City of El Segundo
General and Auto Liability Program
Unpaid Losses as of 06/30/04
Losses Limited to $400,000 SIR
06/30/04
Summary Exhibit 1
(1) Projected Unpaid Losses: $774,955
(2) Discounted Value of Unpaid Losses: $744,849
(Assuming 3.0% Interest Rate)
Confidence Levels for 06/30104 Liabilities
Confidence Confidence Discounted
Level Factor Liability
(3) (4) (5)
" ° 1.13 841,679
80% 1.42 1,057,686
90% 1.85 1,377,971
Multiply by 1.040 to obtain undiscounted values.
Notes:
(1) Page 17, Column (1).
(2) Page 17, Column (2).
(3) Estimated probability that funding will be adequate.
(4) Estimated by BAC.
(5) (2) x (4).
Page 15
Bay Actuarial Consultants
11 J
Summary Exhibit 2
City of El Segundo
General and Auto Liability Program
Projected Loss Funding Rate for 2004 -05
Losses Limited to $400,000 SIR
Loss Rates
(1) Discounted Loss Rate: $1.27
(as of July 1, 2004, 3.0% interest rate)
Notes:
(1) [Page 41, Column (3), Total.] / [Page 42, Column (3)).
(2) Estimated probability that funding will be adequate.
(3) Estimated by BAC.
(4) (1)x(3).
Page 16
Bay Actuarial Consultants
111-10
Confidence Levels
Confidence
Confidence
Discounted'
Level
Factor
Rate
(2)
(3)
(4)
Expected
1.00
$1.27
70%
1.20
1.52
80%
1.62
2.06
90%
2.24
2.84
' Multiply by 1.068 to obtain undiscounted values.
Notes:
(1) [Page 41, Column (3), Total.] / [Page 42, Column (3)).
(2) Estimated probability that funding will be adequate.
(3) Estimated by BAC.
(4) (1)x(3).
Page 16
Bay Actuarial Consultants
111-10
City of El Segundo
General and Auto Liability Program
Projected Unpaid Losses as of June 30, 2004
Losses Limited to $400,000 SIR
Notes:
(1) Page 19, Column (6).
(2) Page 40, Column (3).
(3) Page 22, Column (6).
Bay Actuarial Consultants
Summary Exhibit 3
Page 17
121
Undiscounted
Discounted
Value:
Value:
Claims
Claims
Liabilities
Liabilities
Estimated
Program
as of
as of
Ultimate
Year
6/30/04
6/30/04
Losses
(11
(2)
(3)
1994 -95
$0
$0
$1,107,328
1995 -96
73,820
71,892
899,000
1996 -97
0
0
349,724
1997 -98
1,159
1,088
692,392
1998 -99
935
871
259,904
1999 -00
1,405
1,300
166,572
2000 -01
1,679
1,557
100,589
2001 -02
135,074
129,828
470,000
2002 -03
241,370
232,974
520,000
2003 -04
319,513
305,339
370,000
Total
$774,955
$744,849
$4,935,509
Notes:
(1) Page 19, Column (6).
(2) Page 40, Column (3).
(3) Page 22, Column (6).
Bay Actuarial Consultants
Summary Exhibit 3
Page 17
121
City of El Segundo
Actuarial Analysis of the
General and Auto Liability Program
Fiscal Year End Exhibits
Page 18
Bay Actuarial Consultants
122
Fiscal year End Exhibit 1
City of El Segundo
General and Auto Liability Program
Estimated Unpaid Losses as of June 30, 2004
Losses Limited to $400,000 SIR
Notes:
Estimated
Projected
Paid
Case
Reported
Projected
Projected
Program
Ultimate
Losses as of
Reserves
Losses as of
IBNR
Losses
Unpaid
Year
Losses
6/30/04
6/30/04
6/30/04
as of
6/30/04
Losses as of
(1)
(2)
(3)
(4)
(5)
6/30/04
(6)
1994 -95
1995
$1,107,328
$1,107,328
$0
$1,107,328
$p
-96
1996 -97
899,000
349,724
825,180
349,724
73,779
898,959
41
$0
73,820
1997 -98
692,392
691,233
0
523
349,724
691,756
0
0
1998 -99
1999 -00
259,904
166,572
258,969
266
259,235
636
669
1,159
935
2000 -01
100,589
165,167
98,910
183
168
165,350
1,222
1,405
2001 -02
470,000
334,926
82,484
99,078
417,410
1,511
1,674
2002 -03
2003 -04
520,000
370,000
278,630
147,424
426,054
52 ,590
93,946
135,074
241,370
50,487
97,996
148,483
221,517
319,513
Total
$4,935,509
$4,160,554
$402,822
$4,563,376
$372,133
$774,955
Notes:
(1)
Page 22, Column (6).
(2)
Page 24, Column (1).
(3)
(4) - (2).
(4)
Page 23, Column (1).
(5)
(1) - (4).
(6)
(3)+(5).
Bay Actuarial Consultants Page 19
- 123
Fiscal year End Exhibit 2
City of El Segundo
General and Auto Liability Program
Projected Paid and Reported Losses between 1/1/04 and 6/30/04
Losses Limited to $400,000 SIR
Notes:
Losses
Projected
Losses
Projected
Losses
(2)
Projected
Projected
Program
Paid
Paid
Paid
Losses
Reported
Losses
Reported
Losses
Reported
Year
as of
12/31/03
1/1/04 -
6/30/04
as of
6/30/04
as of
12/31/03
1/1/04 -
of
(1)
(2)
(3)
(4)
6/30/04
(5)
6//33 0//00 4
(6)
1994 -95
1995 -96
$1,107,328
810,394
$0
14,786
$1,107,328
$1,107,328
$0
$1,107,328
1996 -97
349,724
0
825,180
349,724
898,959
0
898,959
1997 -98
691,119
115
691,233
349,724
691,119
0
349,724
1998 -99
258,778
191
258,969
258,778
637
457
691,756
1999 -00
2000 -01
165,022
98,468
145
165,167
165,022
328
259,235
165,350
2001 -02
234,975
442
99,952
98,910
334,926
98,468
610
99,078
2002 -03
182,302
96,329
278,630
402,864
380,420
14,546
45,634
417,410
2003 -04
155
50,332
50,487
25, 780
122, 703
426,054
148,483
Total
$3,898,263
$262,291
$4,160,554
$4,378,461
$184,915
$4,563,376
Notes:
(1)
Page 24, Column (1).
(2)
Projected by SAC.
(3)
(1) + (2).
(4)
Page 23, Column (1).
(5)
Projected by BAC.
(6)
(4)+(5).
Bay Actuarial Consultants Page 20
121i
City of El Segundo
Actuarial Analysis of the
General and Auto Liability Program
Loss Projection Exhibits
Page 21
Bay Actuarial Consultants
125
Loss Projection Exhibit 1
City of El Segundo
General and Auto Liability Program
Selected Ultimate Losses
Losses Limited to $400,000 SIR
Notes:
(1)
Page 23, Column (3).
B -F
Page 24, Column (3).
(3)
Program
Year
Reported
Projection
(1)
Paid
Projection
f2)
IBNR to
Case Reserves
Ratio
(3)
Method
Using
Reported
P
(4)
Fre uenc
Q y
Times
Severity
(5)
Selected
Ultimate
Losses
(6)
1994 -95
1995 -96
1996 -97
1997 -98
1998 -99
1999 -00
2000 -01
2001 -02
2002 -03
2003 -04
$1,107,328
898,959
349,724
693,665
261,030
168,123
102,711
455,835
562,695
296,787
$1,111,757
817,535
354,570
707,702
270,108
179,495
125,777
486,453
1,236,200
19,859
$1,107,328
898,959
349,724
691,119
258,778
165,022
98,468
451,552
501,866
321,703
$112,754
444,142
498,784
371,620
$359,230
506,325
381,107
371,880
$1,107,328
899,000
349,724
692,392
166,572 259,904
100,589
470,000
520,000
370,000
Total
$4,896,857
$5,309,456
$4,844,518
$4,935,509
00/01 -03104
$1,418,028
$1,868,289
$1,373,589
$1,427,300
$1,618,542
$1,460,589
Notes:
(1)
Page 23, Column (3).
(2)
Page 24, Column (3).
(3)
Page 25, Column (6).
(4)
Page 26, Column (6).
(5)
Page 30, Column (4).
(6)
Selected on the basis of (1) - (5).
Bay Actuarial Consultants
126
Page 22
Loss Projection Exhibit 2
City of El Segundo
General and Auto Liability Program
Reported Loss Development
Losses Limited to $400,000 SIR
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1) x (2), rounded.
Bay Actuarial Consultants Page 23
127
Reported
Cumulative
Development
Reported
Factor
Projected
Program
Losses as of
as of
Ultimate
Year
12/31/03
12/31/03
Losses
—(1)—
— ()
(3)
1994 -95
$1,107,328
1.000
$1,107,328
1995 -96
898,959
1.000
898,959
1996 -97
349,724
1.000
349,724
1997 -98
691,119
1.004
693,665
1998 -99
258,778
1.009
261,030
1999 -00
165,022
1.019
168,123
2000 -01
98,468
1.043
102,711
2001 -02
402,864
1.131
455,835
2002 -03
380,420
1.479
562,695
2003 -04
25,780
11.512
296,787
Total
$4,378,461
$4,896,857
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1) x (2), rounded.
Bay Actuarial Consultants Page 23
127
Loss Projection Exhibit 3
City of El Segundo
General and Auto Liability Program
Paid Loss Projection
Losses Limited to $400,000 SIR
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1)x(2), rounded.
Page 24
Bay Actuarial Consultants
128
Paid
Cumulative
Development
Paid
Factor
Projected
Program
Losses as of
as of
Ultimate
Year
12/31/03
12/31/03
Losses
t 1 t
(2) —l-
1994-95
$1,107,328
1.004
$1,111,757
1995 -96
810,394
1.009
817,535
1996 -97
349,724
1.014
354,570
1997 -98
691,119
1.024
707,702
1998 -99
258,778
1.044
270,108
1999 -00
165,022
1.088
179,495
2000 -01
98,468
1.277
125,777
2001 -02
234,975
2.070
486,453
2002 -03
182,302
6.781
1,236,200
2003 -04
155
128.328
19,859
Total
$3,898,263
$5,309,456
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1)x(2), rounded.
Page 24
Bay Actuarial Consultants
128
Loss Projection Exhibit 4
City of El Segundo
General and Auto Liability Program
IBNR to Case Reserves Ratio Method
Losses Limited to $400,000 SIR
Notes:
(1) Page 23, Column (2).
(2) Page 24, Column (2).
(3) [0) - 1.000] x (2)1 [(2) - (1)).
(4) Page 23, Column (1) - Page 24, Column (1).
(5) (3) x (4), rounded.
(6) (5) + Page 23, Column (1).
Bay Actuarial Consultants Page 25
12
Reported
Paid
Development
Development
IBNR
Factor
Factor
to Case
Case
Estimated
Program
as of
as of
Reserves
IBNR
Estimated
Year
72/31/03
12131/03
Ratio
Reserves
Losses as of
Ultimate
�_
(2)
(3)
12131/03
12131/03
Losses
(4)
(5)
(6)
1994 -95
1.000
1.004
0.000
1995 -96
1.000
.
1009
0.000
$0
$0
$1,107,328
1996 -97
1.000
1.014
0.000
88,565
0
898,959
1997 -98
.
1004
1.024
0.186
0
0
349,724
1998 -99
1.009
1.044
0.259
0
0
691,119
1999 -00
1.019
1.088
0.297
0
0
258,778
2000 -01
1.043
.
1277
0.235
0
0
165,022
2001 -02
1.131
2.070
0.290
0
0
98,468
2002 -03
1.479
6.781
0.613
167,889
48,688
451,552
2003 -04
77.512
128.328
11.548
198,118
121,446
501,866
25,626
295,923
321,703
Total
$480,198
$466,057
$4,844,518
Notes:
(1) Page 23, Column (2).
(2) Page 24, Column (2).
(3) [0) - 1.000] x (2)1 [(2) - (1)).
(4) Page 23, Column (1) - Page 24, Column (1).
(5) (3) x (4), rounded.
(6) (5) + Page 23, Column (1).
Bay Actuarial Consultants Page 25
12
Loss Projection Exhibit 5
City of El Segundo
General and Auto Liability Program
Bornhuetter- Ferguson Using Reported Lasses
Losses Limited to $400,000 SIR
Cumulative
Percentage
A Priori
Reported Loss
of Losses
Expected
Losses
Program
Ultimate
Development
Not Yet
Reported
Estimated
Year
Losses
Factors
Reported
Unreported
P
as of
Ultimate
(1)
2
P
(3)
Losses
12/31/03
Losses
_Ll—
_(4)._
(5)
(6)
2000 -01
$348,428
1.043
4.1%
2001 -02
355,841
1.131
11.6%
$14,286
$98,468
$112,754
2002 -03
365,320
1.479
32.4%
41,278
402,864
444,142
2003 -04
378,795
11.512
0
91.3/°
118,364
380,420
498,784
345,840
25,780
371,620
$1,448,384
$519,768
$907,532
$1,427,300
Notes:
(1)
Page 27, Column (4).
(2)
Page 23, Column (2).
(3)
100 % - [ 1.000 / (2) ].
(4)
(1) x (3).
(5)
Page 23. Column (1).
(6)
(4)+(5).
Bay Actuarial Consultants
Page 26
13G
City of El Segundo
General and Auto Liability Program
A Priori Losses for Bornhuetter- Ferguson
Losses Limited to $400,000 SIR
Program
A Priori
Loss
Factor
Trended
APna
Year
Rate
to Remove
Payroll
Ultimate
Trend
($00's)
Losses
1
L
—"'i
(2)
(3)
(4)
2000 -01
$1.53
0.915
$248,886
2001 -02
$1.53
0.943
$348,428
2002 -03
$1.53
0971
246,634
355,841
2003 -04
$153
1.000
245,902
365,320
247,579
378,795
Total
$989,001
$1,448,384
Notes:
(1)
Page 28, Item (5).
(2)
Estimated by BAC.
(3)
Page 42, Column (3).
(4)
(1) x (2) x (3).
Loss Projection Exhibit 6
Bay Actuarial Consultants 131 Page 27
Loss Projection Exhibit 7
City of El Segundo
General and Auto Liability Program
A Priori Loss Rate for Bomhuetter- Ferguson Method
Losses Limited to $400,000 SIR
Notes:
Estimated
Page 29, Column (3).
Constant
Program
A Peon
Ultimate
Pure
Trended
Dollar
Year
Losses
Premium
Payroll
Loss
Trend
($
Rate
(1)
�L
(3)
—�—
(4)
1998 -99
$265,492
1.159
$213,964
1999 -00
173,623
1.126
234,612
$1.44
2000 -01
113,080
1.093
248,886
0.83
2001 -02
466,656
1.061
246,634
0.50
2002 -03
683,299
1.030
245,902
2.01
2003 -04
273,989
1.000
247,579
2.86
1.11
Total
$1,976,139
$1,437,577
$1.46
98/99 -02/03
$1,702,150
$1,189,999
$1.53
(5) Selected A Priori 2003 -04 Loss Rate:
$1.53
Notes:
(1)
Page 29, Column (3).
(2)
Estimated by &4C.
(3)
Page 42, Column (3).
(4)
(1) x (2) / (3).
(5)
Selected on the basis of (4).
Bay Actuarial Consultants
13 2 Page 28
Loss Projection Exhibit 8
City of El Segundo
General and Auto Liability Program
A Priori Ultimate losses
Losses Limited to $400,000 SIR
Notes:
(1) Page 23, Column (3).
(2) Page 24, Column (3).
(3) Selected on the basis of (1) and (2).
Page 29
Bay Actuarial Consultants
1.3 .r
Reported
Paid
Program
Loss
Loss
A Priori
Year
Projection
Projection
Selection
(1)
---(2)
—3)
1994 -95
$1,107,328
$1,111,757
$1,109,538
1995 -96
1996
898,959
817,535
898,959
-97
1997-98
349,724
693,665
354,570
352,130
1998 -99
261,030
707,702
270,108
700,613
1999 -00
168,123
179,495
265,492
113,623
2000 -01
2001 -02
102 711
125,777
113,080
455,835
486,453
466,656
2002 -03
562,695
1,236,200
683,299
2003 -04
296,787
19,859
273,989
Total
$4,896,857
$5,309,456
$5,037,379
Notes:
(1) Page 23, Column (3).
(2) Page 24, Column (3).
(3) Selected on the basis of (1) and (2).
Page 29
Bay Actuarial Consultants
1.3 .r
Loss Projection Exhibit 9
City of El Segundo
General and Auto Liability Program
Frequency Times Severity Method
Losses Limited to $400,000 SIR
Program
Year
Selected
Claim
Severity
(1)
Factor
to Remove
Trend
(2)
Selected
Ultimate
Chins
(3)
Estimated
Ultimate
Losses
(4)
2000 -01
2001 -02
2002 -03
2003 -04
$20,660
20,660
20,660
20,660
0.915
0.943
0.971
1.000
19
26
19
18
$359,230
506,325
381,107
371,880
Total
$1,618,542
Notes:
(1)
Page 31, Item (5).
(2)
Estimated by BAC.
(3)
Page 32, Column (3).
(4)
(1) x (2) x (3).
Bay Actuarial Consultants Page 30
13 4
Loss Projection Exhibit 10
City of El Segundo
General and Auto Liability Program
Calculation of Expected Claim Severity
Frequency Times Severity Method
Losses Limited to $400,000 SIR
Program
A Priori
Estimated
Selected
Trended
Year
Ultimate
Severity
Claim
Claim
(5)
Losses
Trend
Count
Severity
(1)
!2)
(3)
(4)
1999 -00
$173,623
1.126
21
2000 -01
113,080
1.093
$9,305
2001 -02
466,656
1.061
19
6,503
2002 -03
683,299
1.030
26
19,041
2003 -04
273, 989
1.000
19
37,042
18
15,222
Total
$1,710,647
103
$17,397
00/01 -02/03
$1,263,035
$20,663
(5) Selected Severity:
$20,660
Notes:
(1)
Page 29, Column (3).
(2)
Estimated by BAC.
(3)
Page 32, Column (3).
(4)
(1) x (2) / (3).
(5)
Selected on the basis of (4).
Bay Actuarial Consultants
Page 31
�Jv
Loss Projection Exhibit 11
City of El Segundo
General and Auto Liability Program
Selected Claim Counts
Notes:
(1) Page 33, Column (3).
(2) Page 34, Column (6).
(3) Selected on the basis of (1) and (2).
Page 32
Bay Actuarial Consultants
Reported
Bornhuetter-
Selected
Program
Claim Count
Ferguson
Claim
Year
Projection
Method
Count
(1)
(2)
(3)
1994 -95
20
20
1995 -96
16
16
1996 -97
15
15
1997 -98
25
25
1998 -99
15
15
1999 -00
21
21
2000 -01
19
19
2001 -02
26
26
2002 -03
19
19
2003 -04
13
18
18
Total
189
194
Notes:
(1) Page 33, Column (3).
(2) Page 34, Column (6).
(3) Selected on the basis of (1) and (2).
Page 32
Bay Actuarial Consultants
Loss Projection Exhibit 12
City of El Segundo
General and Auto Liability Program
Projection of Ultimate Claim Counts
Projection of Reported Claims
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1) x (2), rounded.
Bay Actuarial Consultants Page 33
13'
Total
Development
Program
Claims
Reported
Factors
Projected
Year
12/31/03
as of
12/31/03
Ultimate
Claims
(1)
(2)
(3)
1994 -95
20
1.000
20
1995 -96
16
1.000
16
1996 -97
15
1.000
15
1997 -98
25
1.001
25
1998 -99
15
1.002
15
1999 -00
21
1.003
21
2000 -01
19
1.004
19
2001 -02
26
0.999
28
2002 -03
23
0.845
19
2003 -04
5
2.645
13
Total
185
189
Notes:
(1) Provided by Bickmore Risk Services.
(2) Estimated by BAC.
(3) (1) x (2), rounded.
Bay Actuarial Consultants Page 33
13'
Loss Projection Exhibit 13
City of El Segundo
General and Auto Liability Program
Projection of Ultimate Claim Counts
Bornhuetter- Ferguson Method
A Priori
Claim
Estimated
Percentage
Estimated
Reported
Page 33, Column (2).
Program Claim
Development
of Claims
Unreported
Claims
Projected
Year Count
Factor
Unreportetl
Claims
as of
Ultimate
(1)
(2)
(3)
(4
12/31/03
�—
Claims
2003 -04 21
2.645
62.2%
13
5
76
Notes:
(1)
Page 35, Item (6).
(2)
Page 33, Column (2).
(3)
100% - [ 1.000 / (2) ).
(4)
(1) x (3).
(5)
Page 33, Column (1).
(6)
(4) + (5).
Page 34
Bay Actuarial Consultants q oo
1�0
Loss Projection Exhibit 14
City of El Segundo
General and Auto Liability Program
Calculation of Expected Claim Counts
A Priori Claim Count
Projected
Notes:
Ultimate
Trended
Program
Claim
Payroll
Year
Counts
($Millions)
Selected on the basis of (3).
(1)
(2)
1998 -99
15
21.40
1999 -00
21
23.46
2000 -01
19
24.89
2001 -02
26
24.66
2002 -03
19
24.59
2003 -04
13
24.76
Total
113
$143.76
98/99 -02/03
100
$119.00
(4) Selected Claim Frequency:
(5) 2003
-04 Trended Payroll ($Millions):
(6)
2003 -04 A Priori Claim Count:
Notes:
(1)
Page 33, Column (3).
(2)
Page 42, Column (3) / 10,000.
(3)
(1) / (2).
(4)
Selected on the basis of (3).
(5)
Page 42, Column (3) / 10,000.
(6)
(4) x (5).
Bay Actuarial Consultants
Indicated
Claim
Frequency
(3)
0.7011
0.8951
0.7634
1.0542
0.7727
0.5251
0.7860
0.8403
0.8400
$24.76
21
Page 35
1 .�
City of El Segundo
Actuarial Analysis of the
General and Auto Liability Program
Future Loss Exhibits
Page 36
Bay Actuarial Consultants
140
City of El Segundo
General and Auto Liability Program
Projected Ultimate Losses for Future Years
Losses Limited to $400,000 SIR
Page 38, Item (5).
2003 -04 Expected Projected
Program Level Increase for Payroll
Year Loss Rate 2004 -05 ($00's)
(1) (2) (3)
Projected
L Losses
Losses
(4)
2004 -05 $1.39 1.003 $247,579
$345,139
Notes:
(1)
Page 38, Item (5).
(2)
Estimated by BAC.
(3)
Page 42, Column (2).
(4)
(1) x (2) x (3), rounded.
Bay Actuarial Consultants
Future Loss Exhibit 1
Page 37
141
Future Loss Exhibit 2
City of El Segundo
General and Auto Liability Program
Projected Future Loss Rate
Losses Limited to $400,000 SIR
Program
Estimated
Ultimate
Pure
Trended
Trended
Year
Losses
Premium
Payroll
Loss
(5)
Selected on the basis of (4).
Trend
($00's)
Rate
.-- (.1-)_
(2)
(3)
(4)
1998 -99
$259,904
1.159
$213,964
$1
1999 -00
166,572
1.126
234,612
0.80 80
2000 -01
100,589
1.093
248,886
0.44
2001 -02
470,000
1.061
246,634
212
2002 -03
520,000
1.030
245,902
2.18
2003 -04
370,000
1.000
247,579
1.49
Total
$1,887,065
$1,437,577
$1.39
98/99 -02103
$1,517,065
$1,189,999
$1.37
(5) Selected 2003 -04
Limited Loss Rate:
$1,39
Notes:
(1)
Page 22, Column (6).
(2)
Estimated by BAC.
(3)
Page 42, Column (3).
(4)
(1) x (2) / (3).
(5)
Selected on the basis of (4).
Bay Actuarial Consultants Page 38
l4�
City of El Segundo
Actuarial Analysis of the
General and Auto Liability Program
Discounting Exhibits
Page 39
Bay Actuarial Consultants
L
Present Value Exhibit 1
City of El Segundo
General and Auto Liability Program
Discounted Value of Unpaid Losses as of June 30, 2004
Assuming a 3.0% Interest Rate
Notes:
(1) Page 19, Column (6).
(2) (3) / (1).
(3) Based upon a 3.0% interest rate.
Assumes mid -year payments.
(4) [ Sum of Column (3) ] / ( Sum of Column (1) ].
Bay Actuarial Consultants Page 40
14
Projected
Discounted
Program
Unpaid
Discount
Unpaid
Year
Losses
Factor
Losses
- -(2).-
_ (3.)-
1994-95
$0
0.985
$0
1995 -96
73,820
0.974
71,892
1996 -97
0
0.956
0
1997 -98
1,159
0.939
1,088
1998 -99
935
0.932
871
1999 -00
1,405
0.925
1,300
2000 -01
1,679
0.927
1,557
2001 -02
135,074
0.961
129,828
2002 -03
241,370
0.965
232,974
2003 -04
319,513
0.956
305,339
Total
$774,955
$744,849
(4) Indicated
Discount Factor:
0.961
Notes:
(1) Page 19, Column (6).
(2) (3) / (1).
(3) Based upon a 3.0% interest rate.
Assumes mid -year payments.
(4) [ Sum of Column (3) ] / ( Sum of Column (1) ].
Bay Actuarial Consultants Page 40
14
Present Value Exhibit 2
City of El Segundo
General and Auto Liability Program
Discounted Value of 2004 -05 Losses as of July 1, 2004
Assuming a 3.0% Interest rate
Program
Projected
Discounted
Discounted
Loss
Value
Value of
Year
Payments
Factor
Payments
(1)
(2)
(3)
2004-05
$46,970
0.985
$46,281
2005 -06
114,598
0.957
109,628
2006 -07
112,782
0.929
104,749
2007 -08
50,742
0.902
45,755
2008 -09
6,583
0.875
5,763
2009 -10
2010 -11
3,432
0.850
2,917
2011 -12
2,756
0.825
2,274
2012 -13
1,409
0.801
1,129
2013 -14
1,554
2,592
0.778
0.755
1,208
2014 -15
1,721
0.733
1,957
1,262
Total
$345,139
$322,923
(4) Indicated Discount Factor:
0.936
Notes:
(1) Based upon the observed payment pattern.
(2) Based upon a 3.0% interest rate.
Assumes mid -year payments.
(3) (1) x (2).
(4) [ Sum of Column (3) ] / [ Sum of Column (1) ].
Bay Actuarial Consultants Page 41
145
Program Information
City of El Segundo
General and Auto Liability Program
Program Information
Program Years run July 1 to June 30
Notes:
(1) Provided by Bickmore Risk Services.
(2) Provided by Bickmore Risk Services.
(3) Payroll trended to 2003 -04.
Page 42
Bay Actuarial Consultants
Self- Insured
Payroll
Program
Retention
Payroll
Trended to
2003 -04
Year
(SIR)
($00's)
($
1
�-
!3>
(3)
1994 -95
$400,000
$138,208
$175,337
1995 -96
400,000
156,683
190,873
1996 -97
1997
400,000
161,309
191,890
-98
1998-99
400,000
400,000
184,456
183,175
215,132
1999 -00
400,000
203,622
213,964
234,612
2000 -01
2001
400,000
225,655
248,886
-02
2002 -03
400,000
400,000
231,789
246,634
2003 -04
400,000
239,438
247,579
245,902
2004 -05
?
254,263
247,579
247,579
Notes:
(1) Provided by Bickmore Risk Services.
(2) Provided by Bickmore Risk Services.
(3) Payroll trended to 2003 -04.
Page 42
Bay Actuarial Consultants
EL SEGUNDO CITY COUNCIL MEETING DATE: December21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to approve Field Allocation Task Force's and the Recreation
and Parks Commission's recommendation on a proposed El Segundo Athletic Field /Facility
Use and Allocation Policy. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
Approve proposed Athletic Field /Facility Use and Allocation Policy
2. Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
The Field /Facility Allocation Policy Taskforce, comprised of the members of the El Segundo
Youth Sports Council (Presidents of all El Segundo Youth Sports organizations),
Representatives from the El Segundo High School Athletic Department, the El Segundo
Recreation and Parks Commission Taskforce sub - committee members and staff (Recreation
Superintendent, Parks Superintendent and Recreation /Sports Supervisor), met biweekly over
the 10 months determining necessary updates of current procedures, qualifications and
requirements of leagues for field use, allocation of seasonal sports timelines, forms, locations,
waivers, insurances, rosters.
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
1- Athletic Field /Facility Use and Allocation Policy
FISCAL IMPACT: None
Operating Budget: WA
Account Number:
Project Phase:
Appropriation Required: _Yes X No
ORIGINATED: DATE:
6rI�� V%_-------- 1 z — 3 — c7 Lf
Stacia Mancini, Recreation and Parks Director
REVIEWED BY: DATE:
Mary Strenn, City Ma ger
16
Background and Discussion (con't):
Outlined below are some of those significant issues that were covered by the Taskforce and
the Recreation and Parks Commission:
- FIELD /FACILITY ALLOCATION PROCEDURES: RULES AND REGULATIONS
• Application & Agreement Permit Procedures
• Liability Insurance & Hold Harmless Requirements
• Fee Payment / Deposit ($200) / "3 Strikes Rule" Bond ($100)
• Permit Cancellation / Notice of Field Exchange /Notice of Non -Use of Field
• Fee Waiver Request Procedure
• Starting & Ending Use Times / Site Specific Field Use
• Traffic And Parking
• Residency Requirements
• Traditional /Seasonal Sports Use
• Grandfather Clause
- MAINTENANCE ISSUES
• Rest And Renovation / Field /Facility Closures
• Athletic Field Lining/Marking / Field Modifications
• Sports Fields Inclement Weather Closure
This proposed policy will be instrumental in allocation of fields and /or facilities for all leagues
and teams. The Field / Facility Allocation Policy was reviewed and approved by the Taskforce
and has been approved by the Recreation and Parks Commission to be recommended on to
City Council.
1 }�
i- Allocation Policy
Proposal for
Athletic Field/Facility Use and
Allocation Policy
Document in Progress:
December 8, 2004
Recreation and Parks Commission
- Approved: December 8, 2004
City Council
- Approved:
14 :1
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
TABLE OF CONTENTS
INTRODUCTION .......................... ............................... .. ...............................
3
DEFINITION OF TERMS ................................................. ...............................
3
ResidentStatus ........................................................ ...............................
3
YouthStatus .......................................................... ...............................
3
Non - Profit Status ...........
3
CITY AND RICHMOND ST. ATHLETIC FIELDS/FACILITIES ..............................
4
Priority Group Qualification: Group 1 -7 .......................... ...............................
4
PROCESS FOR OBTAINING PERMITS ............................... ...............................
4 -6 ?
Application & Agreement ............................................ ...........................:...
PermitProcedures .................................................... ...............................
S
Liability Insurance Requirements . ....... ........................
S
....
Fee Payment ....................................................... y „. ................
. ........ .........
.... 5
Deposit ($200) ....................
.. S
Strikes Rule” Bond ($100) ... ....
V.,.
Permit Cancellation ... ........ `'
, .......................................
Notice Of Field Exchange ..... + .... ...... ........ ..............................
6
Notice Of Non -Use Of Field .. ... : ................ ....
6
Fee Waiver Request Procedure . ......... ....................................
6
FIELD/FACILITY ALLOCATION, ,OCEDURES RULES &" "REGULATIONS...........
7 -9
Starting & Ending Use Times ..... .............:.................... ...............................
9
Site Specific Field Use .............'............. . ............ ..................
Inclement Weather Field Closures ............................... ...............................
9
TrafficAnd Parking ................................................
...............................
9
MAINTEENANCE ISSUES
.............................................. ...............................
RestAnd Renovation
10
.............................................. ...............................
Field/Facility Closures .............................................
10
...............................
Athletic Field Lining/Marking ......................................
10
...............................
FieldModifications
10
.................................................. ...............................
10
SPORTS FIELDS INCLEMENT WEATHER CLOSURE POLICY ............................. 11
THREE STRIKES POLICY FOR PERMITTED USE OF ATHLETIC FIELDS/FACILITY........ 12
ATHLETIC FIELD/FACILITY USE RULES AND REGULATIONS .......................... 13
APPLICATION AND AGREEMENT REQUEST FOR USE OF CITY ......................... 14
HOLD HARMLESS AND INDEMNITY AGREEMENT ............. ............................... 15
15 -Ij
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
INTRODUCTION
The City of El Segundo Recreation & Parks Department, Recreation Division coordinates and issues permits for
the use of athletic fields and facilities to organizations and the general public for cultural, social and recreational
activities and programs. The City also coordinates the use of the Richmond St. Fields, which is owned by the
El Segundo Unified School District but is scheduled and maintained by the city.
The purpose of this policy is to outline the City procedure and allocation priority for the permitted use of
athletic fields /facilities. Due to the increased demand for the use of City fields it is imperative that all user
groups abide by the policies and procedures set forth in this policy.
Athletic fields and facilities are permitted and allocated in two 6 -month periods January through June and July
through December. The Recreation Division will monitor proper use of allocations and permits.. Priority will be
given to El Segundo Recreation and Parks programs, El Segundo Youth group organizatns and 1Segundo
residents. It is possible that the City may charge to recover public costs to operate, maintain isupervise and
administer the use of facilities. Submission of an Application and Agre etl ')tequest does not constitute
approval.
The Recreation & Parks Department Director will make, interpretation „of language in the Field Use and
Allocation Policy. An appeal to the Director's decision = ru'st be submitteain writing with jus tication within
ten (10) working days from the decision:
DEFINITION OFTERM$
Resident,$tatus
Resident status is defined as groups or organizations with at least`(75 %) or more El Segundo residents. Team
rosters and/or individual participant utility bills/,photo ID may be required by City staff to verify residency
status.
Youth Status z
Youth status is,defined as persons 18 years of age or under.
Non- Profit Status
To qualify as a Non - Profit user, the organization must meet all the criteria below.
The organization must be registered as a not - for - profit corporation with the State of California, or if not
registered with the State, must have a constitution, bylaws or mission statement which clearly state the
objectives of the organization are of a non - profit, non - commercial nature.
The organization must be comprised of volunteers, (75 %) of which must be El Segundo residents. The
organization must submit the following:
I. If incorporated, submit State Incorporation papers and bylaws; if not incorporated, submit constitution
and bylaws or mission statement.
2. Current financial statement.
3. Roster of Officers
4. List of persons authorized to make reservations for your organization; must be El Segundo residents
i51
3
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
CITY AND RICHMOND ST. FIELDS/FACILITIES
Due to the limited number of fields and facilities available, the City of El Segundo Recreation & Parks
Department has established a priority use.
Priority Group Qualification: Group 1- 7
Priority use of fields /facilities will be allocated as follows:
Group 1: City sponsored or co- sponsored events. City of El Segundo, Recreation and Parks Department youth
or adult programs or leagues.
Group 2: El Segundo Unified School District related programs. ESUSD has priority over groups;— 6.
Group 3: Youth programs, organizations or events with 75% El Segundo residency status (AY, Q, Little
League, ASA) "Everyone Plays" Philosophy.
"Grandfather Clause ": At the onset of this policy „the El Segundo abe Ruth Baseballague was
voted in by the Youth Sports Council, to be "grandfathered” in at lGroup 3" classification by
maintaining 60% El Sggun q residency.
Group 4: Youth Club programs, organizdtions or events with *% El Segundo residency status.'
;4
Group S: Adult programs, organizations or events with 75% 6 egundo residency status.
Group 6`i Youth programs, organizations or events with under 75% El Segundo residency.
Group 7i Adult programs, organizations or events with under 75% El Segundo residency.
PROCESS FOR OBTAINING PERMITS
Application and Agreement (Traditional Seasons)
Fields /facilities are permitted to El Segundo residents and allocated in two, 6 -month increments. Each
organization is required to sign and submit an Athletic Field/Facility Use Rules and Regulations form on page
13, Application and Agreement Request For Use of City of El Segundo facilities on page 14 and Hold Harmless
and Indemnity Agreement form on page 15 and proof of insurance by the first week of November for the
January 1 through June 30 use period and by the first week of May for the July 1 through December 31 use
period. Roster must be submitted for verification one week following final league registration date.
Multiple -use reservations may be made for more than one date or with recurring weekly use. Any
person or organization missing these deadlines will have access to any remaining fields /facilities after the
allocation process is finalized on a first come first served basis. Submission of a request does not constitute
approval.
Submission of an Application and Agreement Request For Use of City of El Segundo facilities does
not constitute approval. Approval is given according to allocation policy, after fees are paid and when a
permit is issued. Every effort will be made to accommodate user group's use of felds.
Priority of fields will be given to traditional primary season sports and by priority grouping.
• Baseball, Babe Ruth, Softball (ASA): February I — Mid August
• AYSO, Football, Soccer Mid August — is' Week of December
15 �. 4
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
• Field Closures: ANNUAL (* Also Noted on Page 10 *)
• Stevenson Field: 2"d week of December — February 14
• George Brett Field: 2nd week of December —1 week before ESLL Opening Day
• Rec Park Softball Field. December 1— January 31
• Richmond St. Fields: 2"d week of July — August 31
Permit Procedures
Requests to permit the use of City fields and facilities in El Segundo are made through the City of El Segundo
Recreation & Parks Department Recreation Division at 401 Sheldon Street, El Segundo. (310) 524 -2700.
Groups of 10 or more individuals who wish to utilize an athletic field or facility must complete an appropriate
application and the rules and regulations form.
3.:
An Application and Agreement Request For Use of City of El Segundo facilities is required and must be
submitted at the Bi- Annual Youth Sports Council Meetings by league repr enlatives or a inimum of one
week or 5 working days prior to the requested use date by individualsgr :Fps (based on availability). Any
payments, $100 "3 Strikes Rule" Bond, and /or $200 Security Deposit are due in full at the, n e the permit
request is submitted.
Game and practice schedules are regh re to be submittedi"ind will be used by City staff to t%sure fields are
being used as allocated. If fields and facilities are not used as requestedpermits may be rescinded. Groups or
organizations `r using fields and facilifies as stated, m4 "lose their permit and/or priority allocation
consideration for future allocations. Please see "T r , e
Sirikes Rule" page 12.
Liability Insurance Requirements
FACILITY`USER shall secure and maintain, throughout the period of use contemplated under this agreement,
general liability insurance with policy limits of not less that $1,000,000 per occurrence. The City of El
Segundo, it's elected and appointed officials, officers, agents and employees shall be named as additional
insured by endorsement. Such policy or policies of insurance shall further provide that said policies of
FACILIT'USER shall be primary over any insurance held by CITY that may be applicable. The types and
limits of insurance may be changed from time to time as determined by the City of El Segundo Risk Manager.
FACILITY USER agrees to hold the City of El Segundo harmless and free from any liability of any nature
arising out of the use of City Recreational Facilities, to include reimbursement of any legal costs and fees
incurred in defense of such claims.
Fee Payment
Payment in advance of use is required. Cash, check, money order or credit card may be used for payment at
least 2 weeks prior to the requested use. If payment is made less than 5 days prior to use, only cash, money
order or credit card will be accepted. Payment plans may be arranged for multiple -use date reservations. A
maintenance fee may be required by the City to assist maintain and/or repair City or District athletic
fieldsffacilities.
Deposit ($200)
A deposit may be required on permit reservations and competitive and/or league athletic group rentals. A
deposit may be required by permit or for each field. The deposit will be refunded if the group abides by all
Athletic Field/Facility Use and Allocation Policy Rules and Regulations and pertinent City codes.
15 ;; 5
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
"3 Strikes Rule" Bond ($100)
A bond is required on permit reservations and competitive and/or league athletic group rentals. Each youth
sports league is required to submit a bond payment. The bond will be refunded if the group abides by all
policies set forth in the "3 Strikes Rule" and all pertinent City Municipal Codes. If a bond is forfeited, the
league must submit a new bond payment prior to continuance of reservation privileges.
Permit Cancellation
Permits may be canceled and/or rescheduled. Permits canceled by the City or due to inclement weather may be
rescheduled as availability allows or may be refunded in full. Permits canceled by the user at least 5 days
prior to the event will be refunded in full. No refunds will be issued if canceled with fewer than 5 days notice.
User groups with fee waivers may be billed for fields that they have reserved and have not used
The City of El Segundo may cancel use of City maintained fields /facilities for,any of the following:
• City begins work involving any of the facilities.
• When the health and safety of participants are thie'atened due to 1°iptpending "conditions, including
but not limited to heavy,ruin smog- alerts, pesticide spraying, and earthquakes.
• Non adherence to Athletic Field/Facility Use find Allocagon Policor City ordinance.
• ESUSDtcgnitels use offelds under the direction<of their ildministrative office.
Notice of Field Exchange
Organizations may give up or exchange their allocation, or any part of it, with an organization of equal or
greater allocation priority only when all the parties agree in writing and the Recreation Division reissues the
permit.
Notice 6f' Non-Use of Field
Any organization that has been allocated space and does not intend to use it according to the permit, shall
notify the "Recreation Division so that the fields /facilities may be reallocated or otherwise used at its maximum.
User groups with fee waivers may be billed for fields that they have reserved and have not used (see Permit
Cancellation). Also, non -use of afield may result in revocation of the allocated field. Please see "Three
Strikes Rule" page 12.
Fee Waiver Request Procedure
Applicants requesting a fee waiver for use of athletic fields and facilities must do so in writing to the Recreation
& Parks Director. Requests will be recommended to City Council. The fee waiver process will take a minimum
of 6 to 8 weeks. The Recreation & Parks Department Director has the authority to grant fee waivers under
special circumstances for an event or season.
The City of El Segundo qualifying Groups 1 or 2 with City Council approval may receive a fee waiver. User
groups with fee waivers may be billed for fields that they have reserved and have not used
154
6
City or El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
FIELDIFACILITYALLOCATION PROCEDURES, RULES & REGULATIONS
Allocation of fields and facilities will follow the Athletic Fields /Facility Use and Allocation Policy. Fields and
facilities will be allocated and permitted in two, 6 -month increments: January through June, and July through
December. This semi - annual allocation is not intended to interrupt field assignments for teams and/or
organizations during the course of a season that has already started. After high school schedules are
confirmed, the City will work with other user groups to secure fields.
Fields /facilities will be allocated by priority use.
Fields will be allocated to teams /organizations based on the percentage of verifiable total El Segundo
residents participating on that team /organization in relation to all teams in that priority group...
Verification of El Segundo residency will be established by providing such documentation as City staff
deems necessary up to and including team rosters and player addresses.
Fields /facilities will be allocated without regard to coiirtitive level of skill.
Several sports play year round witk# primary- season of play and an off - season of play. Th .primary season
of each sport will determine whether "the field is considered a baseball or a soccer /utility j1eld on multiple -
use sites combining baseball and soccer /utility fields.
League and organization presidents must provide'schedules�that indicate all allocated fields are being used.
Fields not being utilized by the "appropriate organization or team indicated on the use schedules three times
during,a season and/or the reserved period of use the field will be reassigned Teams and organizations
will be notified when a fieldrhas gone' ithout use by City staff and also prior to reassignment. Please see
Three Strikes Rule page 12.
Toumaments and Special Events are hosted by the City and/or El Segundo resident youth organizations
throughout the year. The City reserves the right to re- assign field assignments to accommodate the needs
for these tournaments and/or special events.
All organizations hosting one tournament per season using City maintained fields must meet with City staff
at least 30 days prior to the tournament date to complete a Tournament Orientation Form. All leagues
wishing to host more than one tournament per season must make their request in writing to the Recreation
and Parks Department Commission prior to the 30 -day notice required by the Recreation and Parks
Department (6 -8 weeks minimum).
After all requirements for application of field use are met a formal permit will be issued authorizing use of
City maintained fields.
A copy of the permit must be available at each site approved for use for inspection by City staff, as well as
Field Ambassadors and Police.
Requests for additional use or programs not covered by the Athletic Field/Facility Use and Allocation
Policy should be addressed in writing to the Recreation Superintendent.
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
In addition to the Application and Agreement Request For Use of City of El Segundo Fields /Facility form, a
completed copy of the Athletic Field Use Rules and Regulations Form is required. Please see "Athletic
Field Use Rules and Regulations" page 14. Applicants are required to abide by the specific rules of the
application as well as other City codes. Failure to comply may result in a strike, retention of a group's
deposit, and/or cancellation of any current or future permits. Please see "Three Strikes Rule" page 12.
These rules include but are not limited to:
• Groups consisting of ten or more individuals wishing to utilize a field must acquire a permit with the
City of El Segundo. Field use permit must be available during use and presented to any City
representative upon request. It is the League%rganizations president or their Field Coordinator's
responsibility to make sure coaches receive and understand that permits must be on site during field use.
• It is the responsibility of the organization president and the individual identified a person in charge
of the permit to enforce the rules and regulations regarding the conduct of the group while on permitted
facilities.
• Use begins and ends at the times stated on the #perliit including set -u and clean up. roups are not
allowed on fields prior to the start time on the permit and are to — &Io have the fields clean, picked
up and be off the fields at the endit time indicated onAe permit: Check your permit fo'x4specific times
you may dttsess the fields.
• Use will endwatdusk on unlighted fields and by 9 p.m. or"10 p.m. on lighted fields except where noted on
Site Specific Field Use (page 9). Check yourpermit for specific times you may access the fields.
• Parking is allowed in designated areas only. No vehicles are allowed on City or District fields or
property, other than parking lots, without written permission noted on the permit issued by the City of El
Segundo, I1ser groups "must inform their participants and spectators to park in facility parking lots and
public parking areas.
• Alcoholic beverages are not allowed in City parks, fields, schools, or adjacent areas (E.S. Municipal
Code, SEC. 13.04.040)
• Selling food or other items is not allowed without City approval and must be noted on the permit.
• Amplified sound is not allowed on any field without City approval and must be noted on the permit. The
use of artificial noisemakers, horns, rattles, bells, and whistles by spectators are not allowed.
• Banners may not be posted without City approval and noted on your permit.
• Balls and any other equipment thrown, batted, kicked, or otherwise land on private property must not be
retrieved without the property owner's permission.
• Property boundary walls and fences are not to be used as backstops at any time.
• Portable goals and/or markers are allowed but must be removed daily.
15 6 8
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
• At the conclusion of games or practice each user group is responsible for picking up trash and debris
and depositing it into the proper trash bins. The field and any adjoining areas affected by a group's use
must be picked up and cleared of all trash or full refund of deposit may be in jeopardy.
• Please leave school and park areas immediately after games and practices safely and quietly, especially
after late games. For the benefit of our community, please practice being good neighbors in
residential neighborhoods.
Starting & Ending Use Times
City fields maybe permitted as available beginning 8 a.m. Unlit field use ends at dusk. Lighted field use ends
at 9 p.m. or 10 p.m. Check your permit for specific times you may access the fields. Exceptions to these time
frames are allowed with the permission of the Recreation Superintendent.
Site Specific Field Use
Some sites have restricted use due to the location of the athletic field`s, neighborhoods with limited parking
and/or fields directly adjacent to residences. Additional site- specif fineasures may be added to reduce
residents concerns adjacent to the a le,,Fig feld facilities. Check your permit for specific times,pu may access
the fields and the number of fields ailocated for your use.
Inclement Weather Field Closures
In the ever =of inclezent weather fields ' may be closed. is- the user group's responsibility to call the
Recreation and Parks Department Field Condinsloiline at, (3l4°k 524 -2883 after I2 :00 pm Monday
through-,Friday or after 7.30 am Saturd , <and Sunday to verifplbld closures. Groups cannot play on fields
that have been closed: See Sports Fieldsnclement Weather Policy on page 11.
Traffic and Parkin` g
User groups must inform their participants and spectators to park in facility parking lots and public parking
areas. If needed, user groups should post directional signs to assist participants and spectators to appropriate
parking areas. When traffic and/or parking are an issue or during post- season tournament play, the user group
or organization must provide volunteers to direct participants and spectators to designated parking areas. It is
the users responsibility to alleviate traffic and parking issues. No vehicles are allowed on City or District fields
or property, other than parking lots, without written permission noted on the use permit issued by the City of El
Segundo.
1Ji 9
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
MAINTENANCE ISSUES
Rest and Renovation
An annual rest and renovation program is scheduled at all allocated sites. The City does attempt to be flexible
in accommodating user groups but, ultimately, the health and safety of the user and the condition and
playability of the fields or facilities takes priority. This may require the closure of fields or facilities, denial of
use of afield, and/or alternate sites for athletic use.
Field /Facility Closures
Fields /Facilities may be closed at the discretion of the Recreation Superintendent and/or Parks Superintendent
or their designated representatives. Closures are kept to a minimum when fields /facilities remain ' playable
condition. Priority is given to maintenance needs and rest and renovation periods for all fields. %"e City may
close field facilities for any of the following:
City engages in work involving any of the fields or facilities.
When the health and safety of participants are threatened due to impaling conditions, including but
not limited to, rain, muddy conditions,, smog alerts, pesticide application and earthquakes.
Field Closures: ANNUAL
Stevenson Field. 2nd week of December — February 14
G"ebrg Brett field: 2'd:$Oek of December -week before FSLL Opening Day
Rec Park So�ball Field: December 1— J�a nary 91
Richmond St. Fields: 2"d week of July —August 31
Athletic Field Lining /Marking
L ,Lining of qty fields is prohibited unless otherwise authorized by Parks Superintendent.
2. Burning lines on City fields is not permitted.
3.' _,Ty userfailing to comply with established guidelines and notification requests are subject to pay
for all "damages occurring to the facility and the termination of field use permit. Please see "Three
Strikes Rule" page 12.
Field Modifications
Requests to modify or improve any City facility shall be submitted for review to the City of El Segundo
Recreation Division for consideration. No permanent structures or equipment shall be erected on facility
unless approved by the City and is dedicated for community use.
Requests to modify field size for multiple -use shall be submitted for review to the City of El Segundo Recreation
Division for consideration. Users may not modify afield for use by more than two teams without approval
noted on your permit. Adding additional fields to a site without permission will result in a Strike. Please see
"Three Strikes Rule" page 12. Modified fields for multiple -use will be billed appropriately.
158 10
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
SPORTS FIELDS INCLEMENT WEATHER CLOSURE POLICY
PURPOSE
City athletic fields have been designed and are maintained for the enjoyment and use of El Segundo residents.
The purpose of this policy is to guide the use of City athletic fields, to prevent damage to the playing surface
and injuries to field users brought upon by inclement weather or unsafe playing conditions. An effective field
maintenance program is essential for safe, quality conscious fields and sport complexes. User groups are asked
to help us by accepting and adhering to these rules. Groups who use City athletic facilities are expected to
assist in protecting their participants and fields during period of rain or inclement weather. It only takes one
practice or game to destroy afield that is not ready. for play.
POLICY
City of El Segundo reserves the right to cancel or suspend approved outdoor ildy a ifield'114se permits for
games, practices and other uses whenever it is anticipated that weath`or d conditions could result in
damage to the fields or injury to players.
t3
Permits may also be cancelled when tlq? health and sq/e y of participants are threatened dgO, to impending
conditions, including but not limited to heavy rains, smog�alerts, pesticide dpltion, and earthquakes.
PROCEDURE"
The Directs of Recreation and Parks Department or designated r�epre ' tive shall have the authority to close
any or all athletic folds whenever 'weather or field cond&bns dictate. During inclement weather, City
maintenance representatives will assess the playability of all City athletic fields to determine if use will occur
that day.
It is the user group ,responsibility to call the Recreation & Parks Department Field Conditions Hotline @
(310) 524 -2883 after 12:00 p.n. Monday - Friday or after 7:30 a.m. Saturday and Sunday to verify field
closures. Goup cannot play on fields that have been closed. Please see "Three Strikes Rule" page 12.
Parks maintenance staff shall be responsible for assessing field conditions from 6:30 a.m. to 4:00 p.m., Monday
through Friday and from 6:30 a.m. to 1:00 p.m., Saturday and Sunday. Recreation staff will be responsible for
these functions after 4:00 p.m., Monday through Friday and after 1:00 p.m. on Saturday and Sunday. Should
weather conditions improve, maintenance staff will reassess field playability and reopen fields IF conditions
dictate. Field use or playability will be determined by safety conditions and/or hazards that could be deterrent
to the welfare of user /players; existing and forecasted weather conditions for the day; and potential damage to
the field due to play or practice use.
The City requests that individuals and groups refrain or limit their use of heavy traffic areas during
Practices, regardless of weather, to assist in providing the best field conditions possible, i.e., soccer goal
areas, pitching areas, etc. Groups or individuals that do not comply with the guidelines contained in this
policy may have current and future field use permits cancelled and /or may be held liable for repair of
facilities. Please see "Three Strikes Rule "page 12.
1 J( I1
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
"THREE STRIKES RULE"
POLICY FOR PERMITTED USE OF ATHLETIC FIELDS /FACILITY
PURPOSE
The purpose of this policy is to implement a systematic method of enforcing the Municipal Code and Athletic Field Use and
Allocation Policy.
POLICY
City of El Segundo reserves the right to cancel or suspend fteldffacility permits for games, practices, and other usages based
upon user groups violating the City Municipal Code or the established Athletic Field Use and Allocation Policy.
EXAMPLES
In the event of inclement weather, wet fields may be closed. It is the user group's responsibility to call tlyr. and
Parks Department's Park Condition Hotline at 310 -524 -2883 to verify field closures. Groups.cannot playlithfields that have
been closed. If play does take place the City may bill the user group for damage toslhe Id(s). Violations may constitute a
strike against the organization.
If fields are not used as requested, permits maybe rescinded. Organizations not uWng fields as stated on the permit may lose
field and/or priority field allocation consideration for future allacations. Violations m constitute arike against the
organization.
Any user organization that has been ¢notated space and does not intend to use it regularly, shall notify the*creation Division
so fields may be re- allocated or otherwise used at its maximum. Violations may CO*tute a strike against the organization.
If any user organization that fails to canvas bleacher area} amfleaves excess trash, around, these violations may constitute a
strike against the organization.
STRIKE`OAW
Strike one consists of documented activity in diiiet violation of the City Municipal Code or Athletic Field Use and Allocation
Policy.
Penalty. retter will be written to the user group's president and field allocation representative documenting the violation. A
field report and/or pictures of the violation will be included for reference. The letter will be placed in the group's file. This
may be appealed to the Recreation & Parks Department Director.
STRIKE TWO
Strike two occurs after a second documented violation within the permit period
Penally. The group will be informed by letter that a Field Ambassador will be assigned to their permitted activity at the
respective park where the violation occurred. The permitted group will be billed for the assigned hours of the Field
Ambassador at the appropriate rate per hour. The Field Ambassador will act as a staffperson on duty to monitor activity at the
site and to report further violations to the City. This may be appealed to the Recreation & Parks Department Director.
STRIKE THREE
Strike three occurs after the third documented violation within the permitted period.
Penally. Upon an organization reaching a 3rd strike the $100 bond will be forfeited to the City of El Segundo. Another $100
bond must be provided prior to continuance of reservation privileges. Each subsequent violation (4`h, 5`h, 6`h Strike... etc.)
during the remainder of the permit will cause the organization to forfeit the $100 bond per occurrence.
* In the event that an organization which holds a field permit cannot reach the Sports Supervisor @ 524 -2702 (please leave a
message) for cancellation notification, prior to scheduled/permitted time... the organization representative should immediately
contact the Field Ambassador @ 505 -7969.
A strike will not be issued if prior notification was given!
12
6 a}
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
ATHLETIC FIELD /FACILITY USE RULES AND REGULATIONS
1. Groups consisting often or more individuals wishing to utilize a fieldlfacility must acquire a permit with the City of El Segundo.
2. It is the responsibility of the person in charge identified on the permit to enforce the rules and regulations regarding the conduct
of the group while on permitted facilities.
These rules include but are not limited to:
Use will begin no earlier than 8:00 am —Monday —Saturday and no earlier than 9:00 am on Sunday. Use will end at dusk
on non - lighted fields and by 10:00 pm on all lighted fields; except Richmond St. Field, which closes at 9:00 pm. Please
check your permit for specific times you may access the fields.
Use begins and ends at the times stated on the permit, including set -up and clean -up. Groups are not allowed on fds prior
to the start time on the permit and are required to have the fields clean, picked up and be off the felds.atthe ent(ing'time
indicated on the permit.
Parking is allowed in designated areas only.
Applicant's Field Use Permit must be available during use and presented to any,City representative upoti quest.
V Alcoholic beverages are not allowed in City parks, fields, sc or adjacent areas. (ES„�;iNunictpal Code,'$EC 13.04.040)
Selling of food or other items is not allowed without City approval dnd will be noted on your permit.
Ampli e,4 sound is not allowed on any field without City approval
Td will be'iloted on your permit. The use of artificial
noisemakers, horns, .rattles,, bells, and Whistles by spectator" he'rroi' allowed. Applicant is responsible for notification to
residents adjacent to the field requested during any o4all special events.
Permanent banners may not be posted without City approval and will be noted on your permit.
Balls and any other equipment thrown, hatted, kicked, or otherwise land on private property must not be retrieved without
the property owner's permission.
Property boundary walls and fences are not to be used as backstops at any time.
.• Portable goals and/or markers are allowed but must be removed daily.
At the conclusion of games or practice each user group is responsible for picking up trash and debris and depositing it into
the proper trash bins. The field and any adjoining areas affected by a group's use must be picked up and cleared of all trash.
Please leave school and park areas immediately after games and practices safely and quietly, especially after late games.
Please practice being good neighbors in our residential neighborhoods.
3. Wet Field Policy: Groups may not play on fields closed due to wet field conditions. It is the responsibility of groups to access
field closure information by phoning the Recreation and Parks Department Field Conditions Hotline @ (310) 524 -2883 after
12:00 pm Monday —Friday or after 7:30 am Saturday and Sunday. (Updated with closure information as needed)
4. Non - adherence to any of these rules or City ordinance may result in the retention of a portion or all of the deposit and/or result in
the cancellation of current and/or prohibition offuture use.
Recreation Division Field Ambassador Assistance Police Department Emergencies Only
(310) 524 -2700 (310) 524 -2700 (310) 524 -2200 911 or (310) 524 -2760
Applicant Name:
(Title)
Approved b (Signature) (Date)
PP Y
City Representative:
(PrinilSignature)
(Date & Title)
t .l 131 13
City of El Segundo * Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
Application and Agreement Request For Use of City of El Segundo
In accordance with the Joint Use Agreement between the
Athletic
ty f Et Segundo and El Segundo Unified School District, the City will be the responsible
agency for scheduling and permitting all City owned and Richmond Street fields and athletic facilities located within El Segundo City limits after 4
p.m. weekdays and all day on weekends. Submission of an Application and Agreement Request does not constitute approval. Approval is given
according to the allocation policy, field/facility availability, after fees are paid and when a permit is issued.
Organization
Name of Applicant
Address
Home Phone( )
Fax Number
Field/Facility Requested
Description of Activity
Estimated Attendance
Day,of Week Dates (s)
El Segundo Recreation Division
401 Sheldon Street, El Segundo CA 90245
Phone 310 - 524 -2700 FAX 310- 647 -4223
www.elsegundo.org
City & zip
Day Phone ( )
E -Mail Address -
Open: to the Public Yes_ No
Start Time - Include Set -up
End Time
** Lining/Marking of athletic fields is prohibited unless otherwise authorized by Parks Superintendent
I verify that the information on this Application and Agreement Request for Use of Athletic Fields / Facilities form is correct as defined in the
within the acceptable
Athletic Field Use & Allocation Policy and understand the possible consequences if the information is incorrect or misleadin
boundaries as described in the allocation policy. I have read the Application and Agreement and agree to all provisions listed on within
Application,
the Athletic Field Use & Allocation Policy, Rules and Regulations and disclaimers applied to issued permits and will communicate this information
to our coaches and participants.
Signature ofApplicam
Signature of Organization President or AD
Date
**** * * * * * * * * * * * * * * * * * * * «* ** * * * * * * ** Date
OFFICE USE ONLY **** * * * * * * « * * * * * * * * * * * * * * * * * * * * * * **
ORGANIZATION PRIORITY 1 2 3 4 5 6
PERMIT NUMBER
14
18
City of El Segundo ♦ Recreation & Parks Department, Recreation Division
ATHLETIC FIELD/FACILITY USE AND ALLOCATION POLICY
December 2004
The City Of El Segundo does not assume responsibility of liability for claims, damages, or injuries, of
whatever nature, which may arise from use of the fields.
Dated this — day of 20_.
By: Recreation Supervisor
By:
Recreation & Parks Director
the authorized*hVpv$entative Of
hereby acknowledge that I have terms il do
rya and cow"'
us, Of this flell'all6cation po icY;"* the terms
and conditforgs areQ�cceptableand User Group agrees 0 1� , I
I , , I t ayidO �by, COMPIX with, and accept fu and complete
responsibAYtheiefore.
Dated this d# of 20
By'..
Authorized Representative
15
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution of the El Segundo City Council
declaring its intent to and authorizing the filing of an appeal of the approval of the Los Angeles
International Airport (LAX) Master Plan to the Los Angeles County Airport Land Use
Commission (ALUC).
RECOMMENDED COUNCIL ACTION:
1) Adopt resolution; 2) Alternatively, discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On December 7, 2004, the Los Angeles City Council approved the Los Angeles International
Airport (LAX) Master Plan, the LAX Plan, the Airport Layout Plan, Draft Relocation Plan and
Code Amendments, Zone Changes and Tentative Tract Maps, collectively known as "the
Project." In addition the Los Angeles City Council took action to certify the Environmental
Impact (EIR) for the Project.
The Project, as has been well- documented, represents a significant effort to provide new
airport facilities, runway improvements, transportation and infrastructure improvements and
related improvements related to the development of LAX. For the past several years, the City
of El Segundo has been actively involved in the airport planning process, including recent
concentrated efforts to reach a binding agreement with the City of Los Angeles that would
ensure that LAX would not exceed its current capacity of 78.9 MAP. During the course of
those negotiations, the City of El Segundo has taken great care to preserve all of its options
(Please see attached page marked "Background and Discussion ")
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolution.
FISCAL IMPACT: N/A
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: _Yes X No
Mary , City Manager / / /Wy
17
Background and Discussion (con't):
to challenge the Project, including its rights of appeal. Attached is a resolution stating the City
of El Segundo's intent to, and authorizing the City's legal counsel to file an appeal to the Los
Angeles City Council's approval of the Project with the Los Angeles County Airport Land Use
Commission (ALUC). Since the Master Plan was adopted on December 7, 2004, the City of El
Segundo must file its appeal with ALUC by January 6, 2005.
Negotiations between the City of El Segundo and City of Los Angeles regarding the Master
Plan are ongoing. This action is being recommended to preserve all of the City of El
Segundo's options regarding the development of LAX.
16,;
RESOLUTION NO.
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL DECLARING ITS
INTENT TO AND AUTHORIZING THE FILING OF AN APPEAL OF THE
APPROVAL OF THE LAX MASTER PLAN TO THE LOS ANGELES COUNTY
AIRPORT LAND USE COMMISSION
The City Council of the City of El Segundo does hereby resolve as follows:
Section 1: The City Council finds and declares as follows:
A. On December 7, 2004, the Los Angeles City Council approved the Los Angeles
International Airport ( "LAX ") Master Plan, the LAX Plan, the Airport Layout Plan,
and Draft Relocation Plan, as well as associated General Plan Amendments,
Code Amendments, Zone Changes, and Tentative Tract Maps (collectively, "the
Project'), and certified the environmental impact report ( "EIR ") for the Project;
B. The Project calls for construction of significant new development at LAX,
resulting in substantial new airport facilities, runway improvements, transportation
projects, and related infrastructure improvements, with an estimated ultimate cost
exceeding $11 billion;
C. The City of Los Angeles has stated that the Master Plan will not serve more than
78.9 million annual passengers (MAP), which Los Angeles asserts is both the
existing capacity of LAX and the capacity of the airport after the completion of the
improvements called for in the Master Plan as adopted December 7, 2004;
D. During the nearly ten -year process of developing the Project, the City of El
Segundo has actively and continually participated in the airport planning process
and has expressed its concerns regarding the Master Plan process to both the
Los Angeles Board of Airport Commissioners and the Los Angeles City Council,
through formal comment letters, public testimony, and other communications. El
Segundo has, specifically, expressed its strong and ongoing concern that the
Project will result in an airport capacity far exceeding 78.9 MAP;
E. El Segundo has retained technical experts to assist in the analysis of airport
capacity and airport planning, and has made ongoing efforts to assist Los
Angeles to develop enforceable means of assuring that the capacity of LAX will
not exceed 78.9 MAP under the new LAX Master Plan;
F. Maintaining the capacity of LAX at 78.9 MAP is essential to encouraging and
fostering a coordinated regional planning approach for the future development of
the airports in the greater Los Angeles area;
G. During the ongoing planning effort that has resulted in the adoption of the LAX
Master Plan, the City of El Segundo has expressed concern, in comment letters,
16 F,
public testimony, and other forms, that the EIR does not adequately disclose the
Project's environmental impacts or ensure their mitigation, and these
environmental concerns have not yet been addressed to the satisfaction of El
Segundo;
H. The City of Los Angeles' approval of the LAX Master Plan without adequate
assurance that it will not cause the airport's capacity to significantly exceed 78.9
MAP, and El Segundo's concern that substantial environmental issues have not
been adequately addressed, are significant unresolved issues regarding airport
planning between it and the City of El Segundo and, therefore, represent an
"impasse" as defined by the Review Procedures of the Los Angeles County
Airport Land Use Commission ( "ALUC ");
I. Because of the significant unresolved issues relating to the LAX Master Plan
between the City of El Segundo and the City of Los Angeles, the City of El
Segundo has available to it a remedy under the procedures of the Los Angeles
County Airport Land Use Commission, to appeal to the ALUC, for a
determination of whether the Project is consistent with the purposes of Article 3.5
of Chapter 4 of the State Aeronautics Act, as set forth in Sections 21670, et seq.
of the Public Utilities Code ( "the Aeronautics Act "). The purposes of the
Aeronautics Act include the orderly development of airports and the protection of
communities around airports from excessive noise and other hazards;
J. On August 26, 2004, the ALUC unanimously resolved that the Project is
inconsistent with the County Airport Land Use Plan due to the Project's creation
of additional noise and safety hazards;
K. Because the Master Plan as adopted fails to provide adequate assurances that
planning approach, and increases noise and
the airport's capacity will not exceed 78.9 MAP, fails to facilitate a regional airport
around the airport, including El Segundo, El S safety hazards i communities
r S egundo has concluded that the
LAX Master Plan is inconsistent with the purposes of the Aeronautics Act, and
that an appeal to the ALUC is therefore appropriate.
Section 2: The City Council of the City of El Segundo hereby declares its intention to
appeal the approval by Los Angeles of the LAX Master Plan to the ALUC,
and accordingly authorizes its outside legal counsel to prepare such
appeal for submittal to the ALUC within 30 days of the December 7, 2004
action of the Los Angeles City Council.
Section 3: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of the City; and will
make a record of proceedings of the City Council in the Minutes of the
Meeting at which same is passed and adopted.
167
Section 4: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this _ day of
2004.
Kelly McDowell, Mayor
ATTEST:
Cindy Mortesen, City Clerk
APPRO
Mark D.
Karl H. Berger
Assistant City',
1 (3 8
EL SEGUNDO CITY COUNCIL MEETING DATE: December 21, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Reports — Mayor
AGENDA DESCRIPTION:
Consideration and possible action regarding the annual request of Mr. S. Claus for variances
from the Municipal Code.
KLUUMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of El Segundo as follows; or, alternatively, discuss and take other action related to this
item:
1) Approval of a Conditional Use Permit and waiver of regulations in ESMC Section 15 -23 -4;
2) The use of air rights and waiver of the Santa Monica Radial 160 R procedure (FAA should
be contacted);
3) Grant a free business license for a non - profit organization (ESMC 4 -1 -7);
4) Waiver of ESMC 8 -4 -11B (Driveway Permits Required) and ESMC 8 -5 -11 (Parking on
Grades).
5) Waiver of the Noise Ordinance to permit the sound of bells (ESMC 7 -2 -3); and
6) Waiver of the Trespass Ordinance (ESMC 7 -6 -3) including 6 -2 -5 dealing with trespassing
animals;
7) Waiver of the ordinance on Animal Regulations (ESMC 6 -2 -1);
8) Waiver of the Pooper - Scooper Regulations (ESMC 7 -1 -4).
Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the
ocean; D.M.V. for a valid vehicle registration; Department of Health & Welfare to ensure his
elves are receiving minimum wage; and the Air Quality Management District to ensure a safe
and clear sleigh ride.
BACKGROUND & DISCUSSION:
Were Mr. S. Claus required to obtain all of the necessary permits, he would not be able to start
his business until after June 1, 2005. Since Mr. Claus has shown good faith during previous
business endeavors, and his business would be welcomed by the Community as a whole,
Council should waive the fees and permits required.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT:
Operating Budget: N/A
Amount Requested:
Account Number:
Project Phase:
Yes No
Mayor Kelly M,cDowel
REVIEWED BY-
M 4 It r City Mal
DATE: December 10, 2004
DATE: December' , 2004
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