2004 AUG 17 CC PACKET -SPECa
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SPECIAL MEETING AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the
jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the
Meeting. The time limit for comments is five (5) minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence and the
organization you represent, if desired. Please respect the time limits.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City
Clerk, 607 -2208. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility
to this meeting.
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 17, 2004 — 5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATIONS -(Related to City Business Onlv - 5 minute limit per person, 30
minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of
another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council.
Failure to do so shall be a misdemeanor and punishable by a One of $250.
A. SPECIAL ORDERS OF BUSINESS -
Presentation of budget workshop on the FY 2004 -2005 Preliminary Operating
Budget and Five Year Capital Improvement plan.
Recommendation — (1) Staff presentation of the 2004 -2005 Preliminary Budget
Workshop and Council direction to staff regarding all City fund revenues and
expenditures (includes potential discussion and direction relating to all City
Department revenues and expenditures and all general and special fund revenues
and expenditures); (2) Continue the meeting until August 18, 2004 at 5:30 p.m. in the
event the workshop has not been completed; (3) Alternatively discuss and take other
action related to this item.
EL SEGUNDO CITY COUNCIL MEETING DATE: August 17, 2004
AGENDA ITEM STATEMENT AGENDA HEADING: Special Business 5:00 p.m.
AGENDA DESCRIPTION:
Presentation of budget workshop on the FY 2004 -2005 Preliminary Operating Budget and Five
Year Capital Improvement Plan.
RECOMMENDED COUNCIL ACTION:
1) Staff presentation of the 2004 -2005 Preliminary Budget Workshop and Council
direction to staff regarding all City fund revenues and expenditures (includes potential
discussion and direction relating to all City Department revenue and expenditures and
all general and special fund revenues and expenditures),
2) Continue the meeting until August 18, 2004 at 5:30 p.m. in the event the workshop has
not been completed,
3) Alternatively discuss and take other action related to this item.
BACKGROUND & DISCUSSION:
On August 3, 2004 the City Council received the FY 2004 -2005 Preliminary Operating Budget
as well as a supplemental budget packet. In this presentation, staff will highlight each
department's budget and respond to questions from the City Council.
Incorporated in the FY 2004 -2005 Preliminary Operating and Capital Improvement Budget are
new programs, new revenues or fees; and program changes /reductions recommended by the
City Council at the Strategic Development Session held on July 15 and 16, 2004. These
recommendations included reductions of approximately $3.0 million, revenue enhancements
of $370,500; and recommendations to close a remaining fiscal year 2004 -2005 budget gap of
approximately $1.6 million.
ATTACHED SUPPORTING DOCUMENTS:
FY 2004 -2005 Budget Workshop Schedule
Summary revenue and expenditure graphs
FISCAL IMPACT:
Operating Budget:
Amount Requested:
Account Number:
Project Phase:
Appropriation Required: —Yes —No
ORIGI D BY: /J DATE:
Bre M. Plumlee, Director Administrative Services
REVIEWED BY: DATE:
n, City Manager �� /%
To close the approximate $1.6 million budget gap the City Council at the Strategic Planning
Session recommended eliminating the water well project and transferring the available
infrastructure replacement funding of $510,000 to the General Fund; transferring $560,000 set
aside for sewer line repair in the Infrastructure Replacement Fund to the Sewer Fund for
operational costs that would have otherwise been supplemented by the General Fund;
reallocate $125,000 from the community center project to the city hall roofing project that
would have otherwise been supplemented by the General Fund; transfer back excess liability
reserve of $300,000 from the General Liability fund to the General Fund; and transfer $80,000
from the Designated for Economic Uncertainty Fund (formally the Emergency Reserve Fund
and Dry Period Fund) to the General Fund.
The 2004 -2005 preliminary budget does not include water and wastewater rate increases.
Staff will incorporate the Council approved rate increases in the final adopted budget.
The preliminary budget also includes the merging of the Emergency Reserve Fund and the
Dry Period Fund into a single fund appropriately titled Designated for Economic Uncertainty.
The beginning balance for this fund in fiscal year 2004 -2005 is estimated to be $2,500,000
and would be specifically designated for economic uncertainties such as the closure or change
in a major revenue generating business or industry that resulted in a significant revenue loss to
the City.
Datc.
From:
TO:
Subject:
G 4 a 5"6
MEMORANDUM
August 10, 2004
Mary Strenn, City Manager
Bret M. Plumlee, Director Administrative Services
Department Heads
City Treasurer
City Clerk
FY 2004 -2005 Budget Workshop
The Budget Workshops will be held Tuesday, August 17, 2004 from 5:00 P.M. to 7:00 P.M. We
have also advertised an additional session beginning Wednesday, August 18, 2004 at 5:30 P.M.
in the event one is needed. Please bring your departmental budget packet and FY 2004 -2005
Preliminary Budget with you to the meeting.
The schedule is as follows:
5:10 P.M. Introductory remarks by Mary Strenn
Revenue, Capital Improvement Projects, and Expenditure summary overviews by
Bret Plumlee
5:20 P.M. Elected Officials (City Council, City Clerk, City Treasurer)
Administrative Support Services (City Manager, City Attorney, Administrative
Services, Internal Services/Nondepartmental)
5:30 P.M. Community Economic & Development Services
5:45 P.M. Public Works
6:00 P.M. Recreational/Cultural and Informational Services
Recreation and Parks
Library
6:10 P.M. Public Safety
Police
Fire
Bret will give a summary overview of each function and how the FY 2004 -2005 Preliminary
Budget compares with the FY 2003 -2004 Budget and estimated actual.
Each department head will be called up during the assigned time to give a brief overview of their
department and any significant changes, and to be available to answer questions by City Council.
hicluded with this memorandum are the charts that will be presented to the City Council.
Please call Bret at extension 524 -2314 if you have any questions.
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