Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2004 AUG 03 CC PACKET
AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 3, 2004 — 5:00 P.M. Next Resolution # 4384 Next Ordinance # 1376 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. 01 CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and/or existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 6 matters 1. Flynn v. City of El Segundo, LASC No. YC046253 2. Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 3. Emazeki v. City of El Segundo, LASC No. YC047980 4. Taylor v. City of El Segundo, LASC No. YC047383 5. Hafley v. City of El Segundo, LASC No. YC045092 6. Haney v. City of El Segundo, WCAB No. MON0303279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — 0 matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6) — 0 matter CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) — 0 matter SPECIAL MATTERS — 0 matter 02 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portion of the Meeting. During the first Public Communications portion of the Agenda, comments are limited to those items appearing on the Agenda. During the second Public Communications portion of the Agenda, comments may be made regarding any matter within the jurisdiction of the City Council. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the second Public Communications portion of the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m, the prior Tuesday). Other members of the public may comment on these items only during this second Public Communications portion of the Agenda. The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 3, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Rev. Dino Tumbuan of Saint John's Lutheran Church PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson Next Resolution # 4384 Next Ordinance # 1376 03 PRESENTATIONS - (a) Proclamation declaring Saturday, September 18, 2004 as the 2004 Heart Walk Los Angeles to be held at Mattel corporate headquarters from 8:00 a.m. to 12:00 p.m. (b) Commendation to outgoing Donna McCarthy, Library Board of Trustees, for her valued services rendered in the public interest as a member of the El Segundo Library Board of Trustees. ROLL CALL PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title Recommendation - Approval. B. SPECIAL ORDERS OF BUSINESS Consideration and possible action regarding a report from West Vector Control District regarding West Nile Virus. Recommendation: (1) Receive oral report; (2) Alternatively, discuss and take other action related to this item. 2. Consideration and possible action to conduct a public hearing for the purpose of introducing the ordinances and scheduling a second reading of ordinances increasing the amounts for water and wastewater rates. Recommendation: (1) Open public hearing and receive public testimony; (2) Receive oral report from Water/Wastewater Rate Task Force Chair; (3) Receive audio /visual presentation by AKM Consulting regarding recommended rate structures for water and wastewater operations; (4) Introduce ordinances and read by title only; (5) Schedule second reading of ordinances for August 17, 2004; (6) Alternatively, discuss and take other action related to this item. 4 fl 4 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the appointments to the Los Angeles International Airport ( "LAX ") Area Advisory Committee of the Los Angeles World Airports ( "LAWA "). Recommendation — (1) Approve the appointments of John Dragone and Julie Taylor; (2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA Ali items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Warrant Numbers 2541944 to 2542224 on Register No. 20 in the total amount of $1,578,016.84 and Wire Transfers from 07109/2004 through 07/22/2004 in the total amount of $1,206,203.86. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. City Council Minutes of Special Meeting of July 15, 2004, July 16, 2004 and July 20, 2004 and Regular City Council Meeting Minutes of July 20, 2004. Recommendation — Approval. 6. Consideration and possible action regarding approval of an Agreement with Jenkins & Hogin, LLP, to provide City Attorney legal services to the City with City Attorney Mark Hensley continuing his appointment as City Attorney. Recommendation — (1) Approve Agreement with Jenkins & Hogin, LLP to be executed by the Mayor; (2) Alternatively, discuss and take other action related to this item. 05 7. Consideration and possible action regarding adopting a resolution establishing a policy for retaining, purging and using electronic communications including electronic mail and voicemail. Recommendation — (1) Adopt resolution establishing a policy for retaining, purging, and using electronic communications including electronic mail and voicemail; (2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action to receive and file the FY 2004 -2005 Preliminary Operating Budget and Five Year Capital Improvement Project Plan and publish key budget dates. Recommendation — (1) Receive and file the FY 2004 -2005 Preliminary Operating Budget and Five -Year Capital Improvement Project Plan; (2) Publish announcements of the key budget dates: a) Budget Workshops — August 17, 2004, 5:00 p.m. to 7:00 p.m., b) Continued if Necessary — August 18, 2004, 5:30 p.m. to 7:00 p.m., c) Public Hearing — September 7, 2004, 7:00 p.m., d) Continued Public Hearing and Adoption — September 21, 2004, 7:00 p.m., (3) Alternatively, discuss and take other action related to this matter. 9. Consideration and possible action regarding the annual adoption of the City's Investment Policy. Recommendation — (1) Adopt City's Investment Policy as submitted; (2) Alternatively, discuss and take other action related to this matter. 10. Consideration and possible action to contract with Comerica Bank for check processing, lockbox, software upload services for utility payments made by residential and commercial accounts. (Fiscal Impact $15,100). Recommendation: (1) Authorize the City Manager to execute a standard professional services agreement with Comerica Bank for check processing, lockbox, and software upload services for utility payments made by residential and commercial accounts; (2) Alternatively, discuss and take other action related to this matter. 11. Consideration and possible action regarding the waiver of fees for city services associated with Richmond Street Fair. (Fiscal Impact $2,070). Recommendation — (1) Waive fees for city services associated with the Richmond Street Fair; (2) Alternatively, discuss and take other action on related to this item. 6 06 12. Consideration and possible action regarding the waiver of fee for city services associated with the American Heart Associations' Annual Heart Walk Fundraiser. (Fiscal Impact $6,497) Recommendation — (1) Waive fees for city services associated with the American Heart Association Heart Walk Fundraiser; (2) Alternatively, discuss and take other action on related to this item. CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 13. Consideration and possible action regarding entering into an agreement with Cotton /Bridges /Associates to provide environmental services (National Environmental Quality Act — NEPA and California Environmental Quality Act — CEQA) for the Sewer Rehabilitation Project in the Smoky Hollow area (Alley west of Main Street from El Segundo Boulevard and in Franklin Avenue from Arena Street and from Eucalyptus Drive to Arena Street). (Estimated Cost $11,000) Recommendation — (1) Authorize the City Manager to execute the agreement on behalf of the City; (2) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE I. REPORTS —CITY CLERK — NONE J. REPORTS —CITY TREASURER —NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Boulgarides — Council Member Busch — 14. Consideration and possible action regarding directing staff to evaluate the feasibility of changing the Farmers' Market schedule to an alternative day and time. Recommendation — (1) Direct staff to evaluate the feasibility of changing the Farmers' Market schedule and prepare recommendations for consideration by the Downtown Ad Hoc Committee; (2) Alternatively, discuss and take other action related to this item. 07 15. Consideration and possible action regarding directing staff to bring back to the City Council, the feasibility of holding a meeting, to be run by a facilitator, with the City Council, and chairs of all City committees, commissions and boards, for the purpose of improving communications and promoting discussion regarding a vision for the future of the community. Recommendation — (1) Direct the City Manager to explore costs, if any, use of a facilitator and propose dates for a meeting of the City Council and chairs of all City committees, commissions, and boards; (2) Alternatively, discuss and take other action related to this item. Council Member Jacobson — Mayor Pro Tern Gaines — Mayor McDowell — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, at sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: 7 nO,�T^ TIME:/: 17� / 14. NAME: 8 0 8 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action regarding a report from West Vector Control District regarding West Nile Virus. RECOMMENDED COUNCIL ACTION: (1) Receive oral report; (3) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: At the June 15, 2004, City Council requested that Robert Saviskas, the Executive Director of West Vector Control District, be invited to a City Council meeting to give a report on the status of the West Nile Virus. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Yes _ No ORIGINATED: DATE: la O. Abreu, Executive Assistant REVIEWED BY: DATE: 07!21/04 1 09 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to conduct a public hearing for the purpose of introducing the ordinances and scheduling a second reading of ordinances increasing the amounts for water and wastewater rates. RECOMMENDED COUNCIL ACTION: 1) Open public hearing and receive public testimony; 2) Receive oral report from Water /Wastewater Rate Task Force Chair; 3) Receive audio /visual presentation by AKM Consulting regarding recommended rate structures for water and wastewater operations; 4) Introduce ordinances and read by title only; 5) Schedule second reading of ordinances for August 17, 2004; 6) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Please see attached page marked 'Background and Discussion. ATTACHED SUPPORTING DOCUMENTS: Ordinance setting the amount of water rates and charges; Ordinance setting the amount of wastewater rates and charges; Copy of advertised notice of public hearing; Copy of presentation document for water rate recommendations by AKM Consulting Engineers; Copy of presentation document for wastewater rate recommendations by AKM Consulting Engineers; Copy of survey charts comparing water and wastewater rates in surrounding cities. FISCAL IMPACT: In FY 2004/2005 revenue net increases are estimated at $138,000 for Water and $332,450 for Wastewater. Operating Budget: Amount Requested: Account Number; Project Phase: !red: Mary Str n, City Manager 2 08 -03 -04 Public Heanng Regarding an Ordinance Adopting New Rates for Water and Wastewater 10 BACKGROUND & DISCUSSION: In May 6, 2003, the City Council approved a contract with AKM Consulting Engineers to prepare a water and wastewater rate study. The scope of work included a study to determine the operating, capital and cash reserve needs of the water and wastewater system. The study was intended to assist in developing policies that would address the current shortfalls in the water and wastewater enterprise fund accounts and recommend a path that would place those funds on a sound financial basis in the future. A primary goal of the Task Force was to establish functioning enterprise funds for the water and wastewater services. Both are currently designated as enterprise funds, but do not function as such and require extensive general fund subsidies. The Task Force felt strongly about the need to develop enterprise funds that would become self- sustaining in order to eliminate the inequity of taxpayers subsidizing (through general fund expenditures) those that utilize large quantities of both services. Specifically, the study was intended to recommend a water and wastewater rate structure that would lead to the elimination of the current general fund subsidy of those accounts. The total of those subsidies are as follows: During FY 2002103, the costs of operating the water utility exceeded revenues by $778,000. In FY 2003/04 costs exceeded revenues by $270,300. In wastewater, costs exceeded revenues by $1,958,000 in FY 2002/03 and $912,000 in FY 2003/04. The City Council last approved an increase in the water rates in June 1995, established the current wastewater rates in December 1995, and approved a tiered rate approach for water rates in July 1997. In March of 2004, the City Council appointed a Task Force to consider and make recommendations on the water and wastewater rates. The Task Force met on five (5) different occasions and reviewed existing water and wastewater operational budgets and rates. The consultant presented to the Task Force three alternatives for restructuring both water and wastewater rates. The alternatives presented ranged from proposing aggressive rate increases to offset the general fund subsidy of water and wastewater operations in the near future to more gradual approaches that maintained the current subsidy in the short term, but proposed increases until the subsidy was eventually eliminated. After review and discussion, the Task Force recommended an increase for the water and wastewater rates. The Task Force is recommending a gradual approach in implementing the recommended increases. Specifically, the Task Force is recommending a 5 % increase in consumption charges for the potable water in the Fiscal Year 2004 -2005 and an average increase of 14.6% in readiness to serve charges. For wastewater, the Task Force recommended an average increase in rates of 49% for residential customers. For the purpose of discussion, the recommended increase would reflect for average household in El Segundo an additional cost of approximately $1.14 per month for water and approximately $2.81 per month for wastewater charges. It should be noted as well, that the recommended rate structure for the water enterprise fund would eliminate the general fund subsidy FY 2004 -2005. The rate recommended for the wastewater fund, however, would not offset the general fund subsidy immediately. Instead the recommended rate increase would slowly offset the subsidy until 2013 when the wastewater 08 -03 -04 Public Hearing Regarding an Ordinance t Adopting New Rates for Water and Wastewater 1 enterprise fund would be entirely self sufficient. With respect to capital improvements, the Task Force recommended that 5% of total water fund revenues be allocated toward capital improvements beginning in FY 2004/2005. The Task Force also recommended that no revenues be allocated toward wastewater capital improvement projects during the next fiscal year. Beginning in 2005/2006, the Task Force recommends that the wastewater enterprise fund "borrow" funds from the general fund for the purpose of meeting the capital improvement needs of the wastewater function. In 2005/2006, that amount is recommended to be $476,000. Borrowed funds will be repaid to the general fund by 2013 at which point the wastewater enterprise fund is expected to be entirely self sufficient. Staff has attached a comparison of monthly residential water and sewer bills indicating that the rate increase proposed by the Task Force would result in water and wastewater rates that are still significantly lower than those in the cities of Culver City, Manhattan Beach, Redondo Beach, Beverly Hills, Santa Monica, Los Angeles, and Southern California Water Company. Based on the recommendations from the Task Force, staff has prepared the attached two (2) Ordinances for approval and published the proposed water and wastewater rate increases in the July 15, 2004, issue of the El Segundo Herald. 08 -03 -04 Public Hearing Regarding an Ordinance Adopting New Rates for Water and Wastewater 2 ORDINANCE NO. AN ORDINANCE SETTING THE AMOUNT OF WATER RATES AND CHARGES PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND EL SEGUNDO MUNICIPAL CODE § 11 -1 -5. The City Council of the City of El Segundo does ordain as follows: SECTION 1. The City Council finds and declares as follows: A. The City of El Segundo requires a reliable supply of water meeting current and anticipated water quality standards to protect the public general welfare, health and safety. B. The purpose of water rates and charges is to protect the public health, safety and general welfare by providing a reliable and adequate supply of water meeting current and anticipated water quality standards for the residents of the City of El Segundo and to pay for the cost of providing such service. C. There is a reasonable relationship between the amount of the rates and charges and the cost of services and facilities necessary to deliver water service to the residents and non - residential development of the City. D. The City Council has previously set water rates and established administrative procedures for billing and collecting water rates. These actions are reflected, without limitation, in Resolution Nos. 4018 (adopted 07- 01 -97); 3922 (adopted 06- 06 -95); 3856 (adopted 03- 01 -94); 3831 (adopted 09- 07 -93); and 3807 (adopted 03- 16 -93). E. This ordinance is adopted in accordance with Health and Safety Code § 5471 and El Segundo Municipal Code ( "ESMC ") § 11 -1 -5 to establish the City's current water rates. F. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. tit. 14, § 15273. G. Notice regarding the water rates included in this ordinance was provided in accordance with Government Code § 54354.5 and a public OWim. ,Woi,rRMIIOMM.n. (R.I. 07-26W 7:M.a Page 1 of 3 13 hearing was held by the City Council on August 3, 2004. H. The City Council has considered the evidence and testimony presented at the public hearing. Based in part upon that evidence, and the staff reports presented to the Council regarding this issue, the City Council believes that it is in the public interest to adopt this Ordinance. SECTION 2. AMOUNT OF RATES AND CHARGES. Pursuant to ESMC § 11 -1- 5, the City Council establishes amount of water rates as set forth in attached Exhibit "A," which is incorporated by reference ( "Water Charges'). SECTION 3. COST ESTIMATES. The City Manager, or designee, will periodically, but not less than annually, review the Water Charges to determine whether revenues from such charges are meeting actual cost of services and facilities needed to deliver water service to the residents and non - residential developments within the City. If the City Manager determines that revenues do not adequately meet costs, the City Manager will recommend to the City Council a revised rate and charge schedule to be adopted by this City Council by ordinance. SECTION 4. To the extent that Resolution Nos. 4018 (adopted 07- 01 -97); 3922 adopted 06- 06 -95); 3856 (adopted 03- 01 -94); 3831 (adopted 09- 07 -93); and 3807 (adopted 03- 16 -93), and any other resolution or ordinance purporting to establish water rates or administrative procedures associated with such rates are incorporated into this Ordinance, they are repealed. SECTION 5. Repeal of any provision of the El Segundo Municipal Code, or any other City resolution or ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 7. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8. This Ordinance will become effective on the thirty -first (31st) day following its passage and adoption. 0Min MWOerReeONine w(Re1l 0.2&0 ):302m) Page 2 of 3 14 PASSED AND ADOPTED this day of 2004. Kelly McDowell, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2004, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney M Karl H. Berger, Assistant City Attorney ,RB SSW 07.20« 7:30 am, Page 3 of 3 15, WATER RATE SCHEDULES EXHIBIT "A" A. Basic Monthly Readiness -To -Serve Charges: Meter Size 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 5/8 "x3/4" and 3/4" 1.64 3.56 5.49 7.41 9.34 11.26 5/8 "x3/4" and 3/4" Lifeline 0.82 1.78 2.74 3.71 4.67 5.63 1" 13.11 14.49 15.87 17.25 18.64 20.02 1" Lifeline 6.55 7.25 7.94 8.63 9.32 10.01 1 -1/2" 18.01 19.48 20.94 22.41 23.87 25.34 2" 22.93 27.35 31.77 36.20 40.62 45.04 3" 39.31 51.72 64.12 76.53 88.93 101.34 4" 60.60 84.52 108.43 132.34 156.25 180.16 6" 116.29 174.11 231.92 289.73 347.55 405.36 8" 163.79 275.16 386.531 497.90 609.27 720.64 10" 262.06 434.84 607.63 780.42 953.21 1,126.00 12" 376.71 625.66 874.60 1,123.55 1,372.49 1,621.44 16" 655.17 1,100.65 1,546.13 1,991.61 2,437.08 2,882.56 20" 1,015.49 1,713.19 2,410.89 3,108.59 3,806.301 4,504.00 The basic monthly readiness -to -serve charges are subject to additional adjustment if the local consumer price index increases by more than 3.0 percent in a fiscal year. Additional charges for water consumed per month are: For first 2,000 cubic feet or 56 cubic meters of water used: $1.2460 per 100 cubic feet or $0.4400 per cubic meter. For next 3,000 cubic feet or 85 cubic meters of water used: $1.3708 per 100 cubic feet or $0.4842 per cubic meter. For next 5,000 cubic feet or 142 cubic meters of water used: $1.4393 per 100 cubic feet or $0.5082 per cubic meter. Additional lifeline charges for water consumed per month are: For first 500 cubic feet or 14 cubic meters of water used: $0.6231 per 100 cubic feet or $0.2200 per cubic meter. For next 1,500 cubic feet or 42 cubic meters of water used: $1.1924 per 100 cubic feet or $0.421 per cubic meter. For next 3,000 cubic feet or 85 cubic meters of water used: $1.3708 per 100 cubic feet or $0.4842 per cubic meter. For next 5,000 cubic feet or 142 cubic meters of water used: $1.4393 per 100 cubic feet or $0.5082 per cubic meter. For monthly consumption over 10,000 cubic feet or 283 cubic meters: $1.5082 per 100 feet or $0.5324 per cubic meter. Potable water consumption charges will be increased by the same percentage as the West Basin Municipal Water District increases its charges to the City. For reclaimed water: The rate charged by West Basin Municipal Water District, plus $0.3056 per 100 cubic feet or $0.1079 per cubic meter. 16 B. Basic Bi- Monthly Readiness -To -Serve Charges: Meter Size 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 5/8 "x3/4" and 3/4" 3.28 7.13 10.97 14.82 18.67 22.52 5/8 "x3/4" and 3/4" Lifeline 1.64 3.56 5.49 7.41 9.34 11.26 1" 26.22 28.98 31.74 34.51 37.27 40.04 1" Lifeline 13.11 14.49 15.87 17.25 18.64 20.02 1 -1/2" 36.03 38.95 41.88 44.81 47.74 50.67 2" 45.86 54.70 63.55 72.39 81.24 90.08 3" 103.44 128.25 153.06 177.87 202.68 4" 169.03 216.85 264.68 312.50 360.32 6" 348.21 463.84 579.47 695.09 810.72 8" K232.58 550.32 773.06 995.80 1,218.54 1,441.28 10" 869.69 1,215.27 1,560.84 1,906.42 2,252.00 12" 1,251.31 1,749.20 2,247.10 2,744.99 3,242.88 16" 2,201.30 3,092.26 3,983.21 4,874.17 5,765.12 20" 2,030.97 3,426.38 4,821.78 6, 217.19 7,612.59 9,008.00 The basic bi- monthly readiness -to -serve charges are subject to additional adjustment if the local consumer price index increases by more than 3.0 percent in a fiscal year. Additional charges for water consumed per two month period are: For first 4,000 cubic feet or 112 cubic meters water used: $1.2460 per 100 cubic feet or $0.4400 per cubic meter. For next 6,000 cubic feet or 170 cubic meters of water used: $1.3708 per 100 cubic feet or $0.4842 per cubic meter. For next 10,000 cubic feet or 284 cubic meters of water used $1.4393 per 100 cubic feet or $0.5082 per cubic meter. Additional lifeline charges for water consumed per month are: For first 1,000 cubic feet or 28 cubic meters of water used: $0.6231 per 100 cubic feet or $0.2200 per cubic meter. For next 3,000 cubic feet or 85 cubic meters of water used: $1.1924 per 100 cubic feet or $0.421 per cubic meter. For next 6,000 cubic feet or 85 cubic meters of water used: $1.3708 per 100 cubic feet or $0.4842 per cubic meter. For next 10,000 cubic feet or 142 cubic meters of water used: $1.4393 per 100 cubic feet or $0.5082 per cubic meter. For monthly consumption over 20,000 cubic feet or 566 cubic meters: $1.5082 per 100 feet or $0.5324 per cubic meter. Potable water consumption charges will be increased by the same percentage as the West Basin Municipal Water District increases its charges to the City. 17 RECLAIMED WATER: The rate charged by West Basin Municipal Water District, plus $0.3056 per 100 cubic feet or $0.1079 per cubic meters. Where two or more meters are installed in a battery or manifold the service connection size are used for computing the readiness -to -serve charge and the consumption charges are based on the combined total consumption indicated by all the readings of all meters in the battery or manifold. C. Monthly Fire Service Charge: Meter Size 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 T. 23.51 27.61 31.71 35.80 39.90 44.00 3" 35.27 41.41 47.56 53.71 59.85 66.00 4" 47.04 55.24 63.43 71.62 79.81 88.00 6" 70.54 82.83 95.13 107.42 119.71 132.00 8" 94.04 110.43 126.82 143.22 159.61 176.00 10" 117.67 138.14 158.60 179.07 199.53 220.00 The monthly fire service charges are subject to additional adjustment if the local consumer price index increases by more than 3.0 percent in a fiscal year. D. Construction Water Rates: Construction water rates are as follows: 1. Water used on construction jobs are metered and the cost will be one and one - half times that set forth under the general rates cost; 2. Upon application for service, a charge of one hundred dollars ($100.00) will be made for the initial meter installation and an additional charge of seventy five dollars ($75.00) will be made for each meter relocation in fiscal year 2004 -2005. These charges will increased by the local consumer price index for each subsequent fiscal year; 3. A returnable deposit of three hundred fifty dollars ($350.00) for each meter must be made upon application for service, which deposit shall secure the payment to the City of any damage suffered and of charges for water served and which has not otherwise been paid. W E. Unmetered Water Rates: For water use through an unmetered City fire hydrant, a charge will be made to cover the cost of the water used and other related expenses of the City Water System. The charge will be one hundred dollars ($100.00) for turning the hydrant on and off and for the first ten minutes of flow in fiscal year 2004- 2005. These charges will be increased by the local consumer price index for each subsequent fiscal year. An additional charge of $3.05 will be made for each minute after the initial ten minutes in fiscal year 2004 -2005. Any use of water from a fire hydrant other than by the City will be subject to the foregoing charge. The additional charge will be increased in the subsequent fiscal years at the same rate that the West Basin Municipal Water District increases its potable water rates. 19 ORDINANCE NO. AN ORDINANCE SETTING THE AMOUNT OF WASTEWATER RATES AND CHARGES PURSUANT TO HEALTH AND SAFETY CODE § 5471 AND EL SEGUNDO MUNICIPAL CODE § 12 -7 -3. The City Council of the City of El Segundo does ordain as follows: SECTION 1. The City Council finds and declares as follows: A. The City of El Segundo requires a reliable wastewater discharge system meeting current and anticipated water quality standards to protect the public general welfare, health and safety. B. The purpose of wastewater rates and charges is to protect the public health, safety and general welfare by providing a reliable and safe wastewater discharge system that meets current and anticipated wastewater quality standards for the residents of the City of El Segundo and to pay for the cost of providing such service. C. Based upon the record, there is a reasonable relationship between the amount of the rates and charges and the cost of services and facilities necessary to deliver wastewater service to the residents and non- residential development of the City. D. This ordinance is adopted in accordance with Health and Safety Code § 5471 and El Segundo Municipal Code ( "ESMC ") § 12 -7 -3 to establish the City's current wastewater rates and charges. E. This Ordinance is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Ordinance, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. Tit. 14, § 15273. F. Notice regarding the wastewater rates included in this ordinance was provided in accordance with Government Code § 54354.5 and a public hearing was held by the City Council on August 3, 2004. G. The City Council has considered the evidence and testimony presented at the public hearing. Based in part upon that evidence, and the agenda reports presented to the Council regarding this issue, the City ommance:MaMn rerRrsominance(Rwise 07-2aN ]:30m) Page 1 of 3 20 Council believes that it is in the public interest to adopt this Ordinance. SECTION 2. AMOUNT OF RATES AND CHARGES. Pursuant to ESMC § 12 -7- 3, the City Council establishes amount of wastewater rates as set forth in attached Exhibit 'A" which is incorporated by reference ( "Wastewater Charges. ") SECTION 3. COST ESTIMATES. The City Manager, or designee, will periodically, but not less than annually, review the Wastewater Charges to determine whether revenues from such charges are meeting actual cost of services and facilities needed for wastewater discharge services to the residents and non - residential developments within the City. If the City Manager determines that revenues do not adequately meet costs, the City Manager will recommend to the City Council a revised rate and charge schedule to be adopted by this City Council by ordinance. SECTION 4. Resolution No. 3954 (adopted December 5, 1995) is superseded by this Ordinance and therefore repealed. SECTION 5. Repeal of any provision of the ESMC, or any other City resolution or ordinance herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 7. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8. This Ordinance will take effect on the 31st day following its final passage and adoption. (RwisW 07-2 &" )30a) Page 2 of 3 21 PASSED AND ADOPTED this ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF EL SEGUNDO day of 2004. Kelly McDowell, Mayor SS I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Ordinance No. was duly introduced by said City Council at a regular meeting held on the day of 2004, and was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of 2004, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney 0 Karl H. Berger, Assistant Attorney Omin�s\WxWavndw RabaONinq (RWW07 -1 N TWam) Page 3 of 3 22 WASTEWATER RATE SCHEDULES EXHIBIT "Alp A. Treatment Charge: Treatment Charges Customer Type and Water Meter Size Fiscal Year 2004.2005 2006.2008 2006- 1 2007- 2008 -2009 Single Family/Duplex 5/8" & 3/4" 5.29 6.61 7.94 9.26 10.58 Single Family /Duplex 1" 6.73 8.41 10.09 11.77 13.45 Single Family /Duplex 1 -1/2" 7.27 9.09 10.91 12.73 14.55 Single Family/Duplex 2" 7.72 9.65 11.58 13.52 15.45 Single Family /Duplex Lifeline 4.79 5.98 7.18 8.38 9.58 Multi Family 518" and 314" 8.74 10.93 13.11 15.30 17.48 Multi Family 1" 12.24 15.31 18.37 21.43 24.49 Multi Family 1 -1/2" 18.68 23.35 28.02 32.69 37.36 Multi Family 2" 41.89 52.37 62.84 73.31 83.79 Multi Family 3" 142.40 178.00 213.60 249.20 284.80 Multi Family 4" 195.94 244.93 293.91 342.90 391.88 Commercial West of Sepulveda 5/8" and 3/4" 6.24 7.80 9.36 10.92 12.48 1" 15.57 19.47 23.36 27.26 31.15 1 -1/2" 28.68 35.85 43.02 50.19 57.36 2" 75.60 94.50 113.41 132.31 151.21 3" 140.13 175.16 210.20 245.23 280.26 4" 598.78 748.47 898.17 1,047.86 1,197.56 Industrial West of Sepulveda 5/8" and 3/4" 5.17 6.47 7.76 9.06 10.35 1" 7.00 8.75 10.50 12.25 13.99 1 -1/2" 20.21 25.26 30.31 35.37 40.42 2" 61.69 77.12 92.54 107.97 123.39 3" 154.66 193.32 231.98 270.65 309.31 4" 219.73 274.66 329.59 384.52 439.45 Institutional 518" and 3/4" 4.89 6.11 7.33 8.56 9.78 1" 7.74 9.68 11.62 13.55 15.49 1 -1/2" 11.79 14.73 17.68 20.62 23.57 2" 17.87 22.34 26.80 31.27 35.74 3" 44.31 55.39 66.47 77.55 8873 4" 52.48 65.60 78.72 91.84 104.95 6" 253.46 316.82 380.19 443.55 506.92 Chevron 5/8" and 3/4" 3.29 4.12 4.94 5.76 6.58 1" 4.70 5.87 7.04 8.22 9.39 1 -1/2" 62.43 78.04 93.65 109.26 124.87 2" 397.4311 496.79 596.15 695.51 794.87 3" 400.00 500.00 600.00 700.00 800.00 23 B. Wastewater Service Charge: Wastewater Service Charges Customer Type and Water Meter Size Fiscal Year 2004- 2005 2005- 2006 2006- 2007 2007- 2008 2008- 2009 Residential Single Family /DU lex 5/8" & 3/4" 1.35 2.13 2.92 3.71 4.49 Single Family/Duplex 1" 1.62 2.56 150 4.45 5.39 Single Family /Duplex 1 -1/2" 1.75 2.77 3.80 4.82 5.84 Single Family /Duplex 2" 1.89 2.99 4.09 5.19 6.29 Single Family /Duplex Lifeline 1.08 1.71 2.34 2.96 3.59 Multi Family 5/8" and 3/4" 2.16 3.41 4.67 5.93 7.19 Multi Family 1" 3.03 4.80 6.57 8.34 10.11 Multi Family 1 -1/2" 4.581 7.25 9.93 12.60 15.27 Multi Family 2" 10.11 16.00 21.90 27.80 33.69 Multi Family 3" 35.04 55.48 75.92 96.36 116.80 Multi Family 4" 47.17 74.68 102.20 129.71 157.23 Commercial West of Sepulveda 518" and 314" 1.48 2.35 3.21 4.08 4.94 V. 3.84 6.08 8.32 10.56 12.80 1 -1/2" 6.74 10.67 14.60 18.53 22.46 2" 17.52 27.74 37.96 48.181 58.40 3" 37.73 59.75 81.76 103.77 125.78 4" 141.501 224.05 306.59 389.14 471.68 Industrial West of Sepulveda 5/8" and 3/4" 1.35 2.13 2.92 3.71 4.49 1" 1.62 2.56 3.50 4.45 5.39 4.99 7.90 10.80 13.71 16.62 2" 14.821 23.47 32.12 40.77 49.41 3" 37373 59.75 81.76 103.77 125.78 4" 53.91 85.35 116.80 148.24 179.69 Institutional 5/8" and 3/4" 1.35 2.13 2.92 3.71 4.49 1" 1.89 2.99 4.09 5.19 6.29 2.83 4.48 6.13 7.78 9.43 2" 4.04 6.40 8.76 11.12 13.48 3" 10.78 17.07 23.36 29.65 35.94 4" 13.48 21.34 29.20 37.06 44.92 6" 60.64 96.02 131.40 766.77 20 2.15 Chevron 5/8" and 3/4" 1.35 2.13 2.92 3.71 4.49 1" 1.62 2.56 3.50 4.451 5.39 1 -112" 13.481 21.34 29.20 37.06 44.92 2" 94.341 149.37 204.39 259.42 314.45 3" 107.81 170.70 233.59 296.48 359.37 Commercial East of Sepulveda 5/8" and 3/4" 1.35 2.13 2.92 3.71 4.49 1" 1.48 2.35 3.21 4.08 4.94 1 -1/2" 9.43 14.94 20.44 25.94 31.45 2" 26.95 42.68 58.40 74.12 89.84 3" 37.73 59.75 81.76 103.77 125.76 4" 60.64 96.02 131.40 166.77 202.15 6" 154.98 245.39 33579 426.20 516.60 Industrial East of Sepulveda 5/8" and 3/4" 1.48 2.35 3.21 4.08 4.94 1" 3.71 5.87 8.03 10.19 12.35 1 -1/2" 6.74 10.67 14.60 18.53 22.46 2" 14.82 23.47 32.12 40.77 49.41 3" 60.64 96.02 131.40 166.77 202.15 4" 94.34 149.37 204.39 259.42 314.45 6" 256.05 405.42 554.79 704.15 853.52 24 C. Quantity Charge: Quantity Charges Customer Type and Water Meter Size Fiscal Year 2004- 2005 2005- 2006 2006- 2007 2007- 2008 2008 - 2009 Residential Single Family/Duplex 5/8" & 3/4" 0.12 0.22 0.31 0.41 0.50 Single Famil /DU Iex 1" 0.12 012 0.31 0.41 0.50 Single Famll /Du Iex 1 -112" 0.12 0.22 0.31 0.41 0.50 Single Family/Duplex 2" 0.12 0.22 0.31 0.41 0.50 Single Family/Duplex Lifeline 0.12 0.22 0.31 0.41 0.50 Multi Family 5/8" and 3/4" 0.15 0.26 0.38 0.50 0.62 Mufti Family 1" 0.15 0.26 0.38 0.50 0.62 Mufti Family 1 -1/2" 0.15 0.26 0.38 0.50 0.62 Multi Family 2" 0.151 0.261 0.38 0.501 0.62 Mufti Family 3" OA51 0.261 0.38 0.50 0.62 Mufti Family 4" 0.151 0.261 0.38 0.50 0.62 Commercial West of Sepulveda 5/8" and 3/4" 0.17 0.31 0.44 0.58 0.71 1" 0.17 0.31 0.44 0.58 0.71 1 -1/2" 0.17 0.31 0.44 0.58 031 2" 0.17 0.31 0.44 0.58 0.71 3" 0.17 0.31 0.44 0.58 0.71 4" 0.17 031 0.44 0.58 0.71 Industrial West of Sepulveda 5/8" and 3/4" 0.17 0.31 0.44 0.58 0.71 1" 0.17 0,31 0,44 0,581 0.71 1 -112" 0,171 0.311 0.44 0.581 0.71 2" 0.17 0.311 0.44 0.58 0.71 3" 0.17 0.31 0.44 0.58 0.71 4" 0.17 0.31 0.44 0.58 0.71 Institutional 5/8" and 3/4" 0.15 0.26 0.36 0.50 0.62 V. 0.15 0.26 0.38 0.50 0.62 1 -1/2" 0.15 0.26 0.38 0.50 0.62 2" 0.15 0.26 0.38 0.50 0.62 3" 0.15 016 0.38 0.50 0.62 4" 0.15 0.26 0.38 0.501 0.62 6" 0,151 0.261 0.38 0.501 0.62 Chevron 518" and 314" 0.17 0.31 0.44 0.58 0.71 1" 0.17 0.31 0.44 0.58 0.71 1 -1/2" 0.17 0.31 0.44 0.58 071 2" 0.17 0.31 0.44 0.58 0.71 3" 0.17 031 0.44 0.58 0.71 Commercial East of Sepulveda 5/8" and 3/4" 0.17 0.31 0.44 0.58 0.71 1" 0.17 0.31 0.44 0.58 0.71 1 -1/2" 0.17 0.31 0.44 0.58 0.71 2" 0.171 0.311 0.44 0.5BI 0.71 3" 0.17 0.31 0.44 0.58 0.71 4" 0.17 031 0.44 0.58 0.71 6" 017 0.31 0.44 0.58 0.71 Industrial East of Sepulveda 5/8" and 3/4" 0.17 0.31 0.44 0.58 0.71 1" 0.17 0.31 0.44 0.58 0.71 1 -1/2" 0.17 0.31 0.44 0.58 0.71 2" 0.17 0.31 0.44 0.58 0.71 3" 0.17 0.31 0.44 0.58 0.71 4" 0.77 0.31 0.44 0.58 0.71 6" 0.17 0.31 0."1 0.581 0.71 25 D. Annual Quality Surcharge Fee. This fee is applicable to all customers with industrial waste permits. It is determined pursuant to the following formula: C = V [a (SS -250) + b (BOD - 180)] k Where "C" is the quality surcharge fee; "V" is the average daily volume of wastewater discharged in gallons, based on (1) the volume of water supplied to the premises less an amount determined by the Public Works Director to account for water not discharged into the sanitary sewer system, or (2) the metered volume of wastewater discharged into the sanitary sewer system according to a measuring device approved by the Public Works Director, or (3) a figure determined by the Public Works Director based on any other equitable method; "SS" is the suspended solids in the waste discharged, expressed in milligrams per liter, TOD" is the five day biochemical oxygen demand of the waste discharged, expressed in milligrams per liter. "a" is the cost assessed for each pound of suspended solids. It is established at 0.29. It will be adjusted annually by the local consumer price index. "b" is the cost assessed for each pound of biochemical oxygen demand. It is established at 0.11. It will be adjusted annually by the local consumer price index. "k" is a dimensional constant to convert C to dollars, currently 0.003044. If the term containing SS or BOD is negative, a value of zero is used for that term Suspended solids and BOD analyses are required to be made in accordance with "Standard Methods." In determining the Annual Quality Surcharge Fee, the Public Works Director may use industrial averages for SS and BOD values. The Public Works Director may group permit holders into discharge volume ranges. Where volume measurement at the premises of a permit holder is impractical for physical, economic or other reasons, these volume ranges may be used in establishing the quality surcharge fee. 2 6 NOTICE OF PUBLIC HEARING TAKE NOTICE that the El Segundo City Council will hold a public hearing on Tuesday, August 3, 2004, commencing at 7:00 p.m., or as soon thereafter as possible, in the E1 Segundo Council Chambers, 350 Main Street. The public hearing will allow testimony regarding service rates, fees, and charges for the following: • Water utility services; and • Wastewater utility services. The purpose of this hearing is to hear testimony of all interested parties for the purpose of considering increasing the fees and charges for the City services listed above. Copies of the proposed water and wastewater rates are attached to this Notice. At any time, not later than the aforesaid hour set for the hearing, any person or organization may file a written statement with the City Clerk of the City, of his or her opinions with respect to the schedule of fees and charges for City services. Any person or organization desiring to be heard will be given an opportunity to do so. If you have questions regarding this hearing, the Schedule of fees and Charges for City Services, or any other matter, you may call the City offices at (310) 524 -2307. Note that any appeal of a decision made following a public hearing may be limited to the issues raised by evidence submitted before or during that public hearing. A copy of the Schedule of Fees and Charges for City Services will be available for public review in the Office of the City Clerk of El Segundo located in City Hall at 350 Main Street, El Segundo, California, ten days prior to the hearing. To be published in the El Segundo Herald July 15 and 22, 2004. Attachments 27 PRESENTATION DOCUMENT FOR WATER � 3� AKM CONSULTING ENGINEERS 28 1. SUMMARY The water rate study evaluated the historical expenses and revenues of the City of El Segundo's water utility; developed a capital improvement and facility replacement program schedule; and formulated several funding alternatives which will support the operation of the utility a self sufficient enterprise. The existing water rates were established in 1997. They have not been increased in the past seven years. The water utility's expenses have exceeded the revenues in three of the last four fiscal years, even with contributions of $316,000 per year from the general fund for the past three years. The existing rate structure has a Readiness to Serve Charge, and a Consumption Charge component. Revenues from the Readiness to Serve Charges are far short of the water utility's fixed expenditures. The first tier of the potable water Consumption Charge no longer generates sufficient revenues to cover the cost of imported water. The existing monthly water bill of an average single family /duplex customer with a monthly water use of 15 units (1,500 cubic feet, 11,220 gallons) is $19.89. This monthly bill is lower than for the customers of Santa Monica ($22.74), Beverly Hills ($28.60), Torrance ($30.84), Los Angeles ($31.15), Manhattan Beach ($33.18), and Southern California Water Company ($42.04) which serves the Cities of Culver City, Redondo Beach, Hawthorne, and portions of Inglewood and El Segundo. The monthly bill for the El Segundo customer will increase to $20.33 in 2004 -2005. It will increase to $34.22 in fiscal year 2009 -2010. 2. BACKGROUND The City of El Segundo provides water service to most areas within its boundaries through approximately 4,800 meters. The source of supply consists of potable imported water from the Metropolitan Water District of Southern California (Metropolitan) through the West Basin Municipal Water District, and recycled water from the West Basin Municipal Water District. The City's water purchases averaged about 17,800 acre feet per year over the past eight years. Recycled water use has increased to approximately half of the total demand. However, the system is capable of delivering domestic water to all the recycled water customers in case of an outage of the recycled water source. Figure 1 shows the domestic and recycled water purchases for the past eight years 1 City of E/ Segundo Water Rate Study K:EI Segundo, City oAES Water Rate Study \Water Rate Study (Dec 03) 29 During the past fiscal year, the City purchased 8,472 acre feet of domestic water at a cost of $4,712,576; and 8,208 acre feet of recycled water at a total cost of $3,692,213. 3. EXISTING WATER SYSTEM The systems assets consist of: • One 3 million gallon (mg) reinforced concrete reservoir • One 6.3 mg reinforced concrete reservoir • One 0.2 mg elevated riveted steel reservoir • One booster pump station with two motor operated vertical turbine pumps of 2,000 gallons per minute (gpm) capacity each, and one gas engine operated vertical turbine pump of 5,000 gpm capacity 294,000 feet of transmission and distribution pipes ranging in size from 4 -inch to 61- inch diameter. 2 City of E/ Segundo Water Rate Study KEI Segundo, City oaES Water Rate Study\Water Rate Study (Dec 03) 3 0 Figure t Historical Water Purchases 20,000 18,000 o 16,000 LL 14,000 a la 12,000 - - - -- A 10,000 — a 8,000 d - --- 3" 6,000 — - -- m 4,000 -- a 2,000 - - -- 0 95 -96 96 -97 97 -98 98 -99 99 -00 00 -01 01 -02 02 -03 Fiscal Year ■ Recycled Water ■ Domestic Water During the past fiscal year, the City purchased 8,472 acre feet of domestic water at a cost of $4,712,576; and 8,208 acre feet of recycled water at a total cost of $3,692,213. 3. EXISTING WATER SYSTEM The systems assets consist of: • One 3 million gallon (mg) reinforced concrete reservoir • One 6.3 mg reinforced concrete reservoir • One 0.2 mg elevated riveted steel reservoir • One booster pump station with two motor operated vertical turbine pumps of 2,000 gallons per minute (gpm) capacity each, and one gas engine operated vertical turbine pump of 5,000 gpm capacity 294,000 feet of transmission and distribution pipes ranging in size from 4 -inch to 61- inch diameter. 2 City of E/ Segundo Water Rate Study KEI Segundo, City oaES Water Rate Study\Water Rate Study (Dec 03) 3 0 Some of the pipes smaller than 12 inch in diameter date back to 1924. The estimated replacement value and the depreciated value of the system are $79,000,000 and $22,000,000, respectively. 4. CAPITAL IMPROVEMENT PROGRAM The capital improvement program utilized in this study was developed based upon a review of pipe inventory, field reviews of the system facilities, and staffs experience with the existing system. Pipe replacement schedule was based upon a useful life of 100 years instead of 50 years which was originally considered. Table 1 shows the projects included in the capital improvement program through fiscal year 2015 -2016. 5. EXISTING WATER RATES AND CHARGES The existing water rate structure has two components. One component is referred to as the Readiness to Serve Charge, which applies to all active services (domestic, recycled, and fire) based upon water meter size. It varies from $1.38 per month for 518 "x3/4" and 1/4" meters to $855.23 per month for a 20" meter. The rate structure includes Lifeline Rates, which are lower than the regular rates for qualifying residents. Currently, 49 customers are charged at lifeline rates. The Readiness to Serve Charges for recycled water services are the same as the domestic water services. The readiness to serve charges for fire services are lower than the domestic and recycled water services, except for 2" fire services. The City generates annual revenues of approximately $620,000 from Readiness to Serve Charges. The existing Readiness to Serve Charges are shown in Table 2. 3 City of El Segundo Water Rate Study K:EI Segundo, City ORES Water Rate Study \Water Rate Study (Dec 03) 31 d a m as h h � W 0 v �3 V v 32 o g N N p p 0 p r O O O r O N r V N N O p O O M W M p0 O O N N M N O O O o r t00 O N � O N T N O O p N O O O O O N O O M O m O N O O O O O O O O O N N m O W N m O O O O O O O Co N N O N m N rn 0 0 0 N m tO A O O O O O O O O O O O N O O O O N M N O N CO O N Q O O O N0 O O O O N O � s� 0 O p O p O O O O O 0 N M N C i0 Vi U � 'u y m a E y � � o LL N« i N d O Q d' N ¢ E m h N N d w i0 U L U a N Ir m > a a O � Z •- N M V N tD I� N W O as h h � W 0 v �3 V v 32 Table 2 Existing Readiness to Serve Charges Meter Size and Type Number of Meters Monthly Readiness to Serve Charge 5/8 "x3/4" & 3/4" 2997 $1.38 518 "x314" & 314" LL 44 $0.69 1" 678 $11.04 1" Lifeline 5 $5.80 1 -1/2" 307 $15.17 2" 307 $19.31 2" Fire 4 $19.80 4" 52 $51.04 4" Fire 48 $39.62 6" 33 $97.94 6" Fire 79 $79.00 8" 5 $120.00 8" Fire 115 $79.21 10" 9 $220.70 10" Fire 17 $99.01 16" 1 $551.78 20" 1 1 1 $855.23 The other component is the Consumption Charge. Consumption Charge for domestic water has an ascending tiered structure as shown in Table 3. Table 3 Existing Domestic Water Consumption Charges The Recycled Water Consumption Charge is applied at $0.3056 per hundred cubic feet plus the rate charged by the West Basin Municipal Water District. 5 City of E/ Segundo Water Rate Study K'EI Segundo, City oaES Water Rate Sludy%Water Rate Study (Dec 03) 33 Lifeline Monthly Usage Consumption (CCF) Charge Consumption Charge 0 -5 1.1867 0.5934 5 -20 1.1867 1.1356 20 -50 1.3055 1.2492 50 -100 1.3708 1.3117 Over 100 1 1.4364 1 1.3117 The Recycled Water Consumption Charge is applied at $0.3056 per hundred cubic feet plus the rate charged by the West Basin Municipal Water District. 5 City of E/ Segundo Water Rate Study K'EI Segundo, City oaES Water Rate Sludy%Water Rate Study (Dec 03) 33 6. WATER UTILITY EXPENDITURES The expenditures of the water utility consist of salaries, benefits, supplies, public utility services, service charges, capital -fixed assets, and water capital improvements. As illustrated in Table 4, water utility's expenses for the past four fiscal years varied from $10,248,382 to $11,105,548. Water purchase cost is the largest expenditure of the utility, varying from 76 percent to 81 percent of the total. Table 4 Water Utility Expenditures Description 1999 -2000 2000 -2001 2001 -2002 2002 -2003 Salaries -10 Full Time, 1/2 Utility Manager 516,048 584,528 533,265 645,543 Employee Benefits 160,813 171,041 187,531 263,228 Supplies 37,264 37,405 45,569 35,837 Public Utility Services 28,485 26,658 31,166 29,386 SERVICE CHARGES Depreciation Expense 281,898 281,013 276,013 402,099 Contractual Services 12,5891 35,013 34,3471 86,121 Equipment Replacement Charge 25,300 32,700 32,700 47,850 Insurance & Bonds 157,000 137,700 146,000 158,600 Professional/Technical 4,408 6,351 30,205 23,657 Repairs & Maintenance 8,545 8,136 23,998 21,884 Training and Education 2,028 5,275 8,602 7,588 Vehicle Operating Charges 10,712 9,889 14,263 23,824 Telephone 19,090 23,296 23,161 25,326 Pavement Rehabilitation 23,9451 38,604 2,7071 20,029 Water Purchases 7,588,755 7,901,376 4,756,296 4,712,576 Water Purchases- Reclaimed 893,858 1,295,373 3,368,995 3,692,213 General Administrative Charges 481,300 563,500 563,500 600,500 Other 22,416 25,411 30,689 Total Service Charges 9,531,844 10,363,638 9,280,787 9,852,954 Capital-Fixed Assets 28,781 24,155 Water Capital 406,137 166,326 141,283 254,446 TOTAL EXPENDITURES 1 10,680,5901 11,349,5961 10,248,3821 11,105,548 6 City of E/ Segundo Water Rate Study K El Segundo, City or,ES Water Rate Study \Water Rate Study (Doc 03) 34 7. WATER UTILITY REVENUES The water utility's revenues consist of interest and rentals, charges for services, and transfers in. Table 5 shows the water utility's revenues for the past four fiscal years. Revenues derived from the sale of domestic and recycled water are by far the largest portion of the income. Additionally, $316,000 per year has been transferred from the City's general fund into the water utility account for the past three years. Table 5 Water Utility Revenues Description 1999 -2000 1 2000 -2001 1 2001 -2002 1 2002 -2003 INTEREST AND RENTALS 1 2000.2001 Interest on Investments 1 3,8231 01 25,2131 0 Revenues and Rentals 1 3,8231 01 25,2131 0 CHARGES FOR SERVICES $10,327,853 Water Sales 7,884,857 8,490,975 4,860,727 4,753,728 Reclaimed Water Sales 1,441,102 1,380,236 4,736,393 4,632,416 Readiness to Serve Charges 618,916 618,916 618,916 Meter Installation 3,600 4,450 6,009 Miscellaneous Revenue 1,110 1,510 7,289 L61 One -time Water Purchase Rebate 240,000 Total Char es for Services 9,949,585 10,496,087 10,469,334 TRANSFERSIN Transfers in General Fund 16,0001 16,0001 16,0001 16,000 Transfers in Infrastructure Repl. 300,000 300,000 300,000 Total Transfers in 16,000 316,000 316,000 316,000 TOTAL REVENUES 9,969,408 10,812,087 10,810,547 10,327,605 Comparison of the expenditures and revenues is illustrated in Table 6. Revenues were lower than the expenditures for three of the past four fiscal years. Moreover, a significant facility replacement or capital improvement program was not implemented during the same period. Table 6 Comparison of Water Utility Expenditures and Revenues Description 1999 -2000 1 2000.2001 1 2001 -2002 1 2002.2003 TOTAL EXPENDITURES $10,680,5901 $11,349,596 $10,248,382 $11,105,548 TOTAL REVENUES $9,969.4081 $10,812,0871 $10,810,5471 $10,327,853 DIFFERENCE - $711,182 -$537,5091 $562,165 - $777,695 The expenditures were lower in 2001 -2002 because of a one time water purchase rebate of $240,000 from the West Basin Municipal Water District, lower water purchase cost due to greater use of recycled water, and less capital improvement/emergency repair projects than the other years. 7 City of El Segundo Water Rate Study K:EI Segundo, City oMS Water Rate Study \Water Rate Study (Dec 03) 3i. 8. PROPOSED RATE STRUCTURE The City of El Segundo desires to operate its water utility as a self sufficient enterprise. In order to accomplish this, the water utility will operate the system to meet normal and emergency demands in accordance with federal and state requirements, fund its long term facility replacement and capital improvement program, and establish retained earnings to respond to emergencies. After evaluating several rate structures and their impact on the customers with the use of a financial model, the following rate structure is recommended for adoption. It will increase the Readiness to Serve Charges in six steps. The first step will increase all existing charges by the increase in the consumer price index since July 1997. In the following five fiscal years, the Readiness to Serve Charges will be increased in equal increments to generate 112.5 percent of the fixed expenses of water utility. The revenues exceeding the fixed expenses will help in maintaining sufficient retained earnings to respond to emergencies. The Readiness to Serve Charges are expected to increase at the rate of inflation thereafter. The Readiness to Serve Charges and Fire Service Charges proposed for the next six years are shown in Tables 7 and 8 Table 7 Basic Monthly Readiness to Serve Charge Meter Size 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 518'x3/4" and 3/4" 1.64 3.56 5.49 7.41 9.34 11.26 5/8'x3/4" and 3/4" Lifeline 0.82 1.78 2.74 3.71 4.67 5.63 1" 13.11 14.49 15.87 17.25 18.64 20.02 1" Lifeline 6.55 7.25 7.94 8.63 9.32 10.01 1 -1/2" 18.01 19.48 20.94 22.41 23.87 25.34 2" 22.93 27.35 31.77 36.20 40.62 45.04 3" 39.311 51.72 64.121 76.53 88.931 101.34 4" 60.60 84.52 108.43 132.34 156.25 180.16 6" 116.29 174.11 231.92 289.73 347.55 405.36 8" 163.79 275.16 386.53 497.90 609.27 720.64 10" 262.06 434.84 607.63 780.42 953.21 1,126.00 12" 376.71 625.66 874.60 1,123.55 1,372.49 1,621.44 16" 655.17 1,100.65 1,546.13 1,991.61 2,437.08 2,882.56 20" 1,015.49 1,713.19 2,410.89 3,108.59 1, 806.30 4,504.00 Table 8 Monthly Fire Service Charge Meter Size 2004 -2005 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 2" 23.51 27.61 31.71 35.80 39.90 44.00 3" 35.27 41.41 47.56 53.71 59.85 66.00 4" 47.04 55.24 63.43 71.62 79.81 88.00 6" 70.54 82.83 95.13 107.42 119.71 132.00 8" 94.04 110.43 126.82 143.22 159.61 176.00 10" 117.67 138.14 158.60 179.071 199.53 220.00 8 City of E/ Segundo Water Rate Study K:EI Segundo, City ogES Water Rata Stutly \Water Rate Study (Dec 03) 36 The Consumption charges for potable water are increased by five percent (5%) in fiscal year 2004 -2005. They will then be increased at the same rate as the purchased water costs are increased by the West Basin Municipal Water District. Currently, this is estimated at 4.2 percent per year. The potable water consumption charges proposed for fiscal year 2004 -2005 are shown in Table 9. The Recycled Water Consumption Charges will be set at the unit charge by the West Basin Municipal Water District plus $0.3056. Table 9 Proposed Potable Water Consumption Charges FY 2004 -05 Monthly Water Use (Cubic Feet) Life Line Consumption Charge Consumption Charge 0 -500 $0.6231 $1.2460 500 -2,000 $1.1924 $1.2460 2,000 -5,000 $1.3117 $1.3708 5,000- 10,000 $1.3773 $1.4393 Over 10,000 $1.37731 $1.5082 9. COMPARISON OF WATER CHARGES The existing monthly water bill of an average El Segundo single family /duplex customer with a monthly water use of 15 units (1,500 cubic feet, 11,220 gallons) is $19.89. This monthly bill is lower than for the customers of Santa Monica ($22.74), Beverly Hills ($28.60), Torrance ($30.84), Los Angeles ($31.15), Manhattan Beach ($33.18), and Southern California Water Company ($42.04) which serves the Cities of Culver City, Redondo Beach, Hawthorne, and portions of Inglewood and El Segundo. The monthly bill for the El Segundo customer will increase to $20.33 in 2004 -2005. It will increase to $34.22 in fiscal year 2009 -2010. The existing monthly water bills of these agencies, and the existing and proposed water bills of El Segundo customers are shown graphically on Figure 2. 9 City of E/ Segundo Water Rate Study 37 K:EI Segundo, City oAES Water Rate StudylWater Rate Study (Dec 03) x N O A 7 T N F A m C_N 6 s F A _N 0 w O m t M � m e � (S) O pN O N pO N O N O N O O O S O O O O S S O O m K � sw O d m d m� d T � d 0 � 1 0 d W O o y 3 0 o '^ w n m a � — a N C C m w � 6 O � m n 6�c u� o 79 o° w w 7 N m � 0. O m » O V s o w rn N o � rn � m o m D) o° m_ N � y� A o° N .ICX 38 10. WATER CAPITAL FACILITIES CHARGES (CONNECTION FEES) The City should adopt new capital facilities charges for new or infill development and redevelopment involving change to a use requiring greater service for water. The capital facilities charge is payment for utilizing the existing facilities as well as the near term capital improvements since the City will utilize a pay as you go method for funding these improvements. The value of the existing system is estimated at $22,000,000. The near term capital improvements are considered for the next five years, after which the capital facilities charges should be updated. The recommended charges are shown in Table 10. Table 10 Proposed Water Capital Facilities Charges Customer and Water Meter Size Water Capital Facilities Charge Residential Single Family /Duplex 5/8" & 3/4" $1,200 Single Family /Duplex 1" $1,600 Single Family/Duplex 1 -1/2" $1,700 Single Family /Duplex 2" $1,800 Single Family/Duplex-Lifeline $600 Multi Family 5/8" and 3/4" $1,600 Multi Family 1" $2,300 Multi Family 1 -1/2" $3,600 Multi Family 2" $8,500 Multi Family 3" $27,000 Multi Family 4" $30,000 Institutional 5/8" and 3/4" $1,200 1" $1,300 1 -1/2" $2,100 2" $6,100 3" $8,500 4" $9,700 6° $48,000 Chevron 5/8" and 3/4" $1,200 1" $2,400 $10,900 2" $60,000 3" $72,000 4" $108,000 Commercial/Industrial 5/8" and 3/4" $1,200 1" $2,400 1-1/2" $4,900 2" $12,000 3" $30,000 4" $54,000 6" $180,000 11 City of E/ Segundo Water Rate Study 39 K:EI Segundo, City oflES Water Rate Stutly \Water Rate Study (Dec 03) PRESENTATION DOCUMENT FOR WASTEWATER BY AKM CONSULTING ENGINEERS 1. SUMMARY The sewer rate study evaluated the historical expenses and revenues of the City of El Segundo's wastewater utility; developed a capital improvement and facility replacement program schedule; and formulated several funding alternatives which will support the operation of the utility a self sufficient enterprise. The existing wastewater rates were established in 1995. They have not been increased in the past nine years. The wastewater utility's expenses have significantly exceeded the revenues for many years, and the utility has been supported by General Fund subsidies. The existing rate structure has a Sewer User Fee component, and an Annual Quality Surcharge Fee component. Revenues from these sources cannot even cover the treatment service charges paid to the City of Los Angeles . The existing monthly sewer bill of an average single family /duplex customer with a monthly water use of 15 units (1,500 cubic feet, 11,220 gallons) is $5.67. This monthly bill is lower than for the customers of Redondo Beach ($12.29), Beverly Hills (13.80), Santa Monica $15.07), Los Angeles ($24.60), and Culver City ($26.46). The monthly bill for the El Segundo customer will increase to $8.43 in 2004 -2005. It will increase to $23.19 in fiscal year 2009 -2010. 2. BACKGROUND The City of El Segundo provides wastewater collection service to most areas within its boundaries. Because of the topography of the service area, nine (9) pump stations have to be used for conveying the wastewater to outfall sewers and to treatment facilities. The wastewater system has approximately 4,400 customers. The customers located west of Sepulveda Boulevard (4,130) receive wastewater treatment service from the City of Los Angeles at the Hyperion Treatment Plant. The customers located to the east of Sepulveda Boulevard (259) receive wastewater treatment service from the Los Angeles County Sanitation District (LACSD) No.5 at the Carson Treatment Plant. The City currently charges minimal fees for wastewater service ranging from $0.378 to $0.66 per 100 cubic feet (CCF) of water used west of Sepulveda Boulevard, and $0.045 per CCF east of Sepulveda Boulevard. Revenues from wastewater service are currently collected in the City's General Fund, which has paid for the operation and maintenance of the system, as well as replacement of the aging facilities. The revenues have been significantly lower than the expenses for several years. The City of El Segundo desires to operate this utility as a self sufficient enterprise with adequate retained earnings to respond to unforeseen conditions and emergencies. 1 City of E/ Segundo Sewer Rate Study C'Wowmenta and Setting.W4ona.l .cal Settings \Temporary Internet Fdea\OLKS Cou (Pura T 28 doe 41 3. EXISTING WASTEWATER SYSTEM The City's existing wastewater collection system consists of: • 50 miles of pipe (264,308 feet) • 1.038 sewer maintenance access structures • Nine (9) pump stations Approximately 42 percent of the collection system was constructed in the late 1920's, and 27 percent was constructed in the 1950's. The estimated replacement value and the depreciated value of the system are $91,330,000, and $28,514,000, respectively. The wastewater collection system west of Sepulveda Boulevard, which includes eight pump stations, drains to the City of Los Angeles' Hyperion Treatment Plant. The City of El Segundo pays an annual treatment service charge to the City of Los Angeles for conveyance, treatment, and disposal of its wastewater from this area. East of Sepulveda Boulevard, the City wastewater systems generally conveys wastewater flows east to the LACSD trunk in Aviation Boulevard. There is only one pump station, Wastewater Pump Station No. 13, located east of Sepulveda Boulevard on Grand Avenue. The customers east of Sepulveda Boulevard pay for treatment service through their property tax bills. 4. CAPITAL IMPROVEMENT PROGRAM The capital improvement program utilized in this study was developed from the information provided in the City's 2002 Sewer Master Plan, and further review of the existing facilities. Pipe replacement was based upon a useful life of 100 years instead of 50 years which was originally considered. Table 1 shows the capital improvement program used in this study. Table 1 Pr000sed Wastewater C.wul Imarovament Phaalna No Description 2005 -2006 2006 -2007 2007 -2008 2008 -2009 2009 -2010 2010.2011 2011 -2012 2012 -2013 2013.2014 2014 -2015 2015 -2016 1 Pump Station 7 Replacement 265,000 969,795 1,139,578 621,632 2 Pump Station 8 Replacement 1,438,688 1479,789 3 Pump Station Upgrade 253,354 1,258,114 4 Pump Station 1 Upgrade 907,144 5 Pump Station 9 Upgrade 1,128,689 6 Pump Station 4 Force Main 632,373 7 Sewer Pipe Replacement/Rehab. 318,270 327,818 337,653 347,782 358,216 368,962 380,031 391,432 403,175 415,270 1,116,086 Total 1 583,2701 1,297,6131 1,477,2301 969,4141 1,794,904 1,848,751 633,385 1,649,5461 1,310,3181 1,047,644 2,244,775 2 City of E/ Segundo Sewer Rate Study C: \Documents and S9t6ngsV4J0nasM-ocal Ssteng. \Temporary Internet Filea\OLKSCoundl Pre. 7 28.dac 42 5. EXISTING WASTEWATER RATES AND CHARGES The existing wastewater rate structure has two components. The Sewer User Fee component, shown in Table 2, is applicable to all customers. The Annual Quality Surcharge Fee is applicable to customers with industrial waste permits, and is based upon the average daily waste discharged in gallons, the suspended solids in the waste discharged, and the five day biochemical oxygen demand of the waste discharged. There are currently 39 customers with industrial waste permits. These rates have not been increased since January 1996. Table 2 Existing Sewer User Fees Rate Key Description Charge per 100 Cubic Feet of Water Used 1 Single Family Residential $0.378 2 Single Family Residential -Life Line $0.189 3 Duplex $0.378 4 Duplex - Lifeline $0.189 5 Multiple Residential $0.480 6 Commercial West of Sepulveda $0.660 7 Industrial West of Sepulveda $0.660 8 Commercial East of Sepulveda $0.045 9 Industrial East of Sepulveda $0.045 10 City and Schools $0.360 11 Other (Churches, Unions, etc) $0.360 12 Chevron $0.660 13 Fire Services $0.660 14 Construction Meters $0.360 17 Chevron $0.660 Measured Discharge West of Sepulveda $1.055 Measured Discharge East of Sepulveda $0.110 3 City of Ef Segundo Sewer Rate Study C Documents and SettingsWJonasLLocal Settings \Temporary Internet Files\OLKS\CoundI Pros 1 28.doc 43 6. WASTEWATER UTILITY EXPENDITURES Currently, the expenditures of the wastewater utility are paid out of the City's General Fund. They consist of salaries, benefits, supplies, public utility services, charges for treatment at the Hyperion Plant, operating capital expenditures, and wastewater capital improvements. Treatment charges, capital improvements, and salaries make up the largest expenditures of the utility. When the wastewater enterprise fund is established, the expenditures should include administrative charges, currently estimated at $150,000 per year. The actual administrative charges should be tracked, and these charges should be adjusted in the future to reflect the true costs of the utility. The upcoming Federal Capacity, Management, Operation, and Maintenance (CMOM), and State (Waste Discharge Requirements) regulations will require the implementation of certain programs to prevent sanitary sewer overflows. The City will incur additional expenses in complying with these regulations. These costs are included in the future expense estimates at $75,000 per year. The wastewater utility's expenditures for the past four fiscal years are shown in Table 3. Table 3 Sewer Utility Exoenditures FY 99 -00 FY 00 -01 FY 01 -02 FY 02 -03 Operating Cost: Salaries -5 Full Time, 1/2 Utility Manager 292,876 267,467 303,892 Benefits 74,231 79,861 95,215 Supplies 11,136 11,521 15,319 Public Utility Service U48,O52 50,067 50,781 56,802 Treatment Char es 998 290 1,219,667 1,252,963 Total 426 599 116-2--912-9-7 1 724 191 Operating Capital Wastewater Automotive Wastewater Machinery & Equipment 1 252 5,697 45,569 Total Operating Capital: 1,252 1 5,697 1 45,569 Capital Improvements Fund Sewer Master Plan - 18,691 Sanitary Sewer CIP 127,313 380,973 27,024 1 89,707 Sewer Main and Sewer Pump CIPs 749.9671 1,251,313 Total Capital Improvements 12-7,3-13- 399,664 1 776,991 1 1,341,020 TOTAL EXPENDITURES: 1,088,215 1,831,9601 2,451,8671 3,065,211 4 City of El Segundo Sewer Rate Study C%Documents and SettingsWJonasLLocal SettingMTemporary Internet Fi OSMI-KMCounal Pres 7 28.doc CI 7. WASTEWATER UTILITY REVENUES The wastewater utility's revenues are derived from Sewer User Fees, wastewater connections, and the Annual Quality Surcharge Fees. The revenues from Sewer User Fees totaled approximately $760,000 in Fiscal Year 2002 -2003. The City collected approximately $317,000 of Annual Quality Surcharge Fees in 2002. Payments from Chevron (approximately $296,000) make up the majority of this revenue. The revenues for the past four fiscal years are shown in Table 4. Table 4 Wastewater Utility Revenues Wastewater charges are determined by multiplying the water used by the applicable rate. The rates have not been increased since 1996. Wastewater connection charges make up a very small portion of the revenues, and cannot be counted on as a regular revenue source. Wastewater utility's revenues have been far short of the expenses for the past three years. Current revenues cannot even cover the treatment service charges paid to the City of Los Angeles for treatment at the Hyperion Plant. Table 5 illustrates the difference between the revenues and expenses for the past four years. Table 5 Comparison of Sewer Utility Expenditures and Revenues 1999.2000 1 2000 -2001 2001 -2002 2002 -2003 Wastewater Fees 739,120 779,709 787,171 759,402 Wastewater Connections 23,036 6,590 40,136 13,885 Annual Quality Surcharge 265,500 513,364 316,166 333,643 TOTAL REVENUES: 1,027,656 1,299,662 1,143,473 1,106,930 Wastewater charges are determined by multiplying the water used by the applicable rate. The rates have not been increased since 1996. Wastewater connection charges make up a very small portion of the revenues, and cannot be counted on as a regular revenue source. Wastewater utility's revenues have been far short of the expenses for the past three years. Current revenues cannot even cover the treatment service charges paid to the City of Los Angeles for treatment at the Hyperion Plant. Table 5 illustrates the difference between the revenues and expenses for the past four years. Table 5 Comparison of Sewer Utility Expenditures and Revenues 5 City of E/ Segundo Sewer Rate Study CADocuments and SettingsWJonaslocal SeftinW \Temparsry Internet FAWOLKMCounol Pres 7 28 doe 45 1999 -2000 1 2000 -2001 1 2001 -2002 1 2002 -2003 EXPENDITURES 1,088,2151 1,831,9601 2,451,8571 3,065,211 REVENUES 1,027,656 1 1,299,662 1 1,143,473 1 1,106,930 DIFFERENCE - 60,559 - 532,298 - 1,308,384 - 1,958,281 5 City of E/ Segundo Sewer Rate Study CADocuments and SettingsWJonaslocal SeftinW \Temparsry Internet FAWOLKMCounol Pres 7 28 doe 45 PROPOSED RATE STRUCTURE The City of El Segundo desires to operate its wastewater utility as a self sufficient enterprise. In order to accomplish this goal, it will Operate and maintain the system in accordance with all state and federal standards, laws and regulations, Implement the capital improvement and facility replacement projects recommended by the Master Plan Provide a funding mechanism to pay for all the expenditures of the wastewater utility, and build sufficient retained earnings to respond to emergencies The City of El Segundo assembled a Water and Wastewater Rate Study Task Force (Task Force) to develop this funding mechanism. Several alternative scenarios were developed and evaluated by the Task Force. The rate structure recommended by the Task Force will have up to four charges for the customers west of Sepulveda Boulevard, and three charges for the customers east of Sepulveda Boulevard. The average monthly wastewater bills, excluding the annual quality surcharge fee, of all customers will increase in equal increments over the next five years. They will then increase at approximately the rate of inflation. The wastewater enterprise fund will borrow up to a total of $2,150,000 from the General Fund by 2007 -2008. It will reimburse the General Fund, including 3 percent interest, by 2011 -2012. a. Treatment Charge- The proposed Treatment Charge is based upon the average inside water use of the customers receiving treatment service at the Hyperion Treatment Plant. These charges are proposed to be increased beyond the first five years to cover the entire cost of this service from the customers benefiting from it. There will be no Treatment Charge for the customers east of Sepulveda Boulevard, as they pay for this service to LACSD separately through property taxes. b. Wastewater Service Charge- This charge is proposed for all customers to cover all fixed expenses (salaries, benefits, supplies, administrative charges, and regulatory compliance) of the wastewater utility, and build retained earnings to respond to emergencies. Revenues from Wastewater Service Charges will equal 118 percent of the fixed expenditures in fiscal year 2008 -2009. They are expected to increase at the rate of inflation thereafter. c. Quantity Charge- This charge is proposed for all customers to cover all other expenses of the wastewater utility, which is the total revenue required less revenues from Annual Quality Surcharge Fee, Treatment Charge, and Wastewater Service Charge. The charges for the various customers are based upon their estimated inside water use. 6 City of E/ Segundo Sewer Rate Study C]Do ants and Sallings\MJmas0.oca1 Sa*ings \Temporary "Mal FNas \OLKMC cll Ptas 7 28 Eoc �' d. Annual Quality Surcharge Fee- The existing fee is maintained for fiscal year 2004- 2005, and the unit charges are proposed to be increased annually at the rate of inflation. The existing fee is collected based upon the following formula: C =V (a (SS -250) + b (BOD -180)) k Where C is the quality surcharge fee V is the average daily volume of wastewater in gallons discharged into the sanitary sewer system a is the cost assessed for each pound of suspended solids in the waste discharged SS is the suspended solids in the wastewater discharged, expressed in milligrams per liter b is the cost assessed for each pound of biochemical oxygen demand BOD is the five day biochemical oxygen demand of the wastewater discharged, expressed in milligrams per liter k is (385x8.34/1,000,000, a dimensional constant to convert C to dollars The charges included in the proposed rate structure are shown in Table 6. 9. COMPARISON OF WASTEWATER CHARGES The existing monthly wastewater bill of an average single family /duplex El Segundo customer with a monthly water use of 15 units (1,500 cubic feet, 11,220 gallons) is $5.67. This monthly bill is lower than for the customers of Redondo Beach ($12.29), Beverly Hills (13.80), Santa Monica $15.07), Los Angeles ($24.60), and Culver City ($26.46). The monthly bill for the El Segundo customer will increase to $8.43 in 2004 -2005. It will further increase in equal increments to $22.52 in 2008 -2009. The existing monthly wastewater bills of Redondo Beach, Beverly Hills, Santa Monica, Los Angeles, and Culver City, as well as the existing and proposed bills of El Segundo customers are illustrated on Figure 1. The City of Culver City is considered the agency most similar to El Segundo, with the exception of the number of customers (14,000). El Segundo's proposed rates are still significantly lower than those of Culver City. In fact, Culver City rates will be increased at 10 percent per year for the next four years 7 City of E/ Segundo Sewer Rate Study C 1Documents and Settings=onas4ocel Satnpauemporary Internet Files %OLMCoundl Pre$ 7 28 . Coc 47 Table e Recommended Sewer Funding Allemative Proposed Chames Description Awnaa 14Fl. y Flew 1100pF1 R9.4f MWn Treatment Cba ea U.I. charges puam Chs es EMe11n9 M4nmly BIIi(3) 2004 2005 2005- 2008 2004 2007 297]- 2000 2008- 2006 2004- 2005 2005- 2006 2006- 200] 2007- 2978 200& SW8 2004- 2005 2005 2006 2007 200] 2007- 2008 2009 2008 Residential Sin le Family/Duplex 518 "83/4" 14.88 2,639 5.62 5.29 601 ).94 9.28 10.50 1.35 2.13 2.92 3]i 449 0.12 032 0.31 0.41 0.50 Sin le Family/Duplex 1" 18.92 328 7.15 0.73 841 10.09 1177 13.45 1.62 2.56 3.50 445 5.39 0.12 032 0.31 0A1 0.50 Gin Ie Famil0u lax 1-12" 20.46 8 7.73 7.27 9.08 13.91 12 ,73 14.55 1.75 2.77 380 4.82 584 0.12 032 0.31 0A1 0,50 Single Famil0u lex 2" 21.72 3 8.21 7,72 985 11.58 13.52 1545 189 289 409 5.19 629 0.12 0.22 031 0.41 0.50 Single F9mil lDU Iex Lifeline 13.47 49 2.55 4.79 598 7.16 8.38 9.58 108 171 284 2% 3.59 0.12 0.22 0.31 0.41 O.W Multi Family 518" and 314" 19.99 63 960 874 1093 13.11 1580 1]48 216 341 4.67 593 7.19 0.15 0.26 0.38 0.50 082 MUM Family 1" 28.00 217 13.44 12.24 1531 1637 21.43 24A9 3.03 4.80 8.57 894 10.11 0.15 0.26 0.38 0.50 0.62 Multi Family 1 -1Q" 42.71 198 20.50 18.60 2335 28.02 3269 3736 4.50 7.25 9.93 12.60 15.27 0.15 026 0.38 0.50 0.62 Multi Family 2" 95.80 75 45.98 41.09 5237 62.84 7331 83.79 10.11 16.00 21.90 27.80 33.69 0.15 026 0.38 0.50 0.62 Multi Family 3" 325.63 4 158.30 142A0 178.00 213.50 249.20 284.80 35.N 55.40 75.92 95.38 116.00 0.15 026 0.38 0.50 082 Multi Family 4" 96.42 1 46.28 195.94 244.93 29391 342.90 391.00 0.17 74.60 102.20 129.71 157.23 0.15 026 038 0.50 082 Commercial West of Sepulveda 5/8" and 314" 12.38 113 8.16 8.24 7.80 9.35 10.92 1240 1,40 2.35 321 408 4.94 0.17 0.31 044 0.58 071 1' 30.85 33 20.36 15.57 19.47 23.36 27.25 31.15 3.04 8.00 0.32 10.55 12.00 0.17 0.31 0.44 0.58 0.71 1 -1Q" 56.01 24 37.49 28.88 3585 4302 50.19 57.38 0.74 10.67 1460 10.53 22.48 0.17 0.31 0.44 0.58 0.71 2' 14975 15 98.84 75.60 94.50 11341 132.31 151.21 1152 27]4 37.96 48.18 5840 0.17 0.31 0.44 0.58 0.71 3" 18.29 2 12.0) 140.13 1]5.16 210.20 24523 28036 3113 5975 81.76 10377 125.78 0.17 0.31 OM 0.58 071 4" 1,186.02 4 782.77 596.78 74847 898.17 104788 119756 141.50 224.05 ON 59 389.14 471.68 0.17 031 0.44 0.50 0.71 Industrial West of Sepulveda 518" and 3/4" 10.25 139 6.77 5.17 6.47 7.76 908 10.35 195 2.13 2.92 3.71 4.49 0.17 0.31 044 0.58 071 1" 13.86 50 9.15 7.00 8.75 10.50 1235 13.99 152 2.56 3.50 445 589 0.17 0.31 0.44 0.58 071 1 -1Q" 40.03 28 26.42 2031 25.26 30.31 3597 40.42 4.98 7.90 MOD 13.71 1662 0.17 031 0.11 058 0.71 2" 122.20 25 80.65 61.59 7).12 9254 10).97 123.39 14.82 230 3212 4077 4941 0.17 031 0.14 0.58 071 3" 306.33 2 202.18 164.88 193.32 231.98 2)085 309.31 37.73 5915 8176 10377 12578 0.P 0.31 044 0.58 071 4" 435.22 8 287.24 219.73 27466 329.59 384.52 43845 53.91 8535 116.80 14834 179.69 0117 0.31 044 0.58 071 Institutional 5/8" and 314" 11.18 25 4.02 4.89 6.11 733 8.56 978 135 2.13 2.92 371 4.49 0.15 026 038 0.50 082 T' 1771 12 6.38 7 .74 900 1162 1365 15.49 189 299 409 5.19 6.29 0.15 026 038 050 062 1 -1Q" 26.95 11 9.70 11.79 14.73 17.68 20.62 23.57 2.03 4.48 6.13 778 9.43 0.15 036 0.38 0.50 0.62 2" 40.88 27 14.71 17.87 22.34 28.00 31.27 3574 4.64 6.40 078 11.12 1348 0.15 0.26 0.38 050 0.62 3" 101.33 5 36.48 44.31 55.39 60.47 77.55 08.63 10.70 17.07 23.36 29.65 35.64 0.15 036 080 050 062 4" 120.00 1 43.20 52,48 8560 )872 91.84 104.95 1348 21.34 a20 37.06 4482 0.15 0.26 0.38 0.50 062 6" 579.58 1 208.65 253A6 318.02 380.19 443.55 506.92 6064 96.02 13140 166.]] 202.15 0.15 0.26 0.30 0.50 062 Che,rnm 5/8" and 314" 6.52 4 4.30 3.29 4.12 494 5.76 858 1.35 2.1] 2.92 3.71 4.49 0.17 0.31 044 0.58 071 1" 9.30 7 6.14 4.70 587 704 832 9.39 1.35 2.13 2.92 3.71 4.49 0.17 0.31 0.44 058 071 1-1Q" 123.67 1 81.62 6243 78.04 9385 109.26 124.07 13.48 2134 29.20 3708 44.92 0.1] 031 0.44 058 0.71 2" 787.21 6 519.56 39743 49679 598.15 695.51 794.07 94.34 1493) 204.39 25942 314,45 0.17 031 0.11 058 0.71 3" 104.38 2 68.89 400.00 500.00 600.00 700.00 BOOM 1]0.]0 233.59 296.48 359.3] 0.17 0.31 0.0 0.58 0.71 Commercial East of Ss ulveda 5/8" and 3/4" 11.63 0 0.52 213 2.92 3.71 448 0.17 0.31 044 0.50 0.71 1" 11.63 2 0.52 235 3.21 4.08 494 0.17 0.31 0.44 0.50 0.71 1 -12" 79.83 8 3.59 [60a4 14.94 2044 25.64 31.45 0.17 031 0.44 0.58 071 2" 214.85 24 8.67 Moo 4268 50.40 ]4.12 89.04 0.17 0.31 0.44 0.58 071 3" 313.20 13 14.09 59.]5 01.]6 10377 125.]8 0.17 0.31 0.14 056 0.71 P' 503.59 14 22.66 98.02 tat 770 168]] 202.15 0.1] 0.31 044 050 0.71 6" 127564 6 57.40 245.39 33579 426.20 51560 0.17 0.31 044 0.58 0.71 Industrial East of Sepulveda 518" and 3/4" 12.10 5 0.54 160 235 321 408 4.94 017 0.31 0.44 058 0]t 1" 30.13 26 1.36 371 5.87 803 10.19 12.35 0.17 0.31 OM 056 0]t 1-0Q" W45 25 254 674 10.67 14.60 18.53 22.46 0.17 0.31 OA4 0.50 071 2" 119.55 90 5.38 14.02 23.47 32.12 40 T, 49.41 0.17 0.31 0.44 0.58 0)1 3" 501.93 10 22.59 60.54 95.02 13140 106.)) 202.15 0.17 031 0.44 OSe O.7t 4" 801.96 18 36.09 9434 149.3] 20.39 259.42 31445 0.17 0.31 0.14 0.58 0.71 6" 2074.30 18 93.34 25605 405 ,42 554.]9 ]64.15 853.52 0.17 081 041 0.58 O.N 8 City of E/ Segundo Sewer Rate Study C:\Documants and SettingsWiJonasLLocal SBitingMTemporBry Internet Files \OLMCounpl Pres 7 28.doc 30 - 25 20 15 10 5 0 Rgure 1 Comparison of Monthly Res Ids ntial Sewer Bills $26.45 $24.60 $22.5 <IO nn $15.47 $12.29 J$15.07 -._ .. $11.95 $5.67 Redondo Beverly Hits Santa Los Angeles Culver City B Segundo B Segundo B Segundo B Segundo B Segundo B Segundo Beach Monica Existing Proposed Proposed Proposed Proposed Proposed 04 -05 05-06 06-07 07 -08 OB -09 Agency as Monthly Service Charge is Qualdy /Quantity Charge ■ Other Charges 0 Total Monthly Bill 10. WASTEWATER CAPITAL FACILITIES CHARGES (CONNECTION FEES) The City should adopt a capital facilities charge for new or infill development and redevelopment involving change to a use requiring greater service for wastewater. The capital facilities charge is for payment for the use of the existing facilities as well as the near term capital improvements since the City will utilize a pay as you go method for funding these improvements. The value of the existing system is estimated at $27,746,000. The near term capital improvements are considered for the next five years, after which the wastewater capital facilities charges should be updated. The recommended Wastewater Capital Facilities Charges are shown in Table 7. 9 City of E/ Segundo Sewer Rate Study C:00cuments and 6ettingsV.IJonaMi -owl 6etOn9a \Temporary Internet Filea\OLK5 \13ouncil Pms 7 28.doc 49 Table 7 Proposed Wastewater Capital Facilities Charges Fiscal Years 2004 -2005 Throu h 2008.2009 Customer and Water Meter Size Proposed Charge Residential Single Family /Duplex 5/8" & 3/4" $1,580 Sin le Famil /Duplex 1" $1,900 Single Family/Duplex 1 -1/2" $2,210 Single Family /Duplex 2" $2,370 Single Family /Duplex Lifeline $790 Multi Family 5/8" and 3/4" $2,100 Multi Family 1" $2,850 Multi Family 1 -1/2" $4,740 Multi Family 2" $11,100 Multi Family 3" $34,800 Multi Family 4" $39,500 Commercial West of Sepulveda 5/8" and 3/4" $1,580 1" $3,160 1 -1/2" $6,320 2" $14,300 3" $31,600 4" $126,300 Industrail West of Sepulveda 5/8" and 3/4" $1,580 1" $3,160 1 -1/2" $6,320 2" $14,300 3" $31,600 4" $47,400 Institutional 5/8" and 3/4" $1,580 1" $1,580 1 -1/2" $2,700 2" $7,900 3" $11,100 4" $12,700 6" $63,200 Chevron 5/8" and 3/4" $1,580 11" $3,160 1 -1/2" $14,300 2" $63,200 3" $63,200 Commercial East of Sepulveda 5/8" and 3/4" $1,580 1" $3,160 1 -1/2" $7,900 2" $23,700 3" $33,200 4" $55,300 Industrail East of Sepulveda 5/8" and 3/4" $1,580 1" $3,160 1 -1/2" $7,900 2" $12,700 3" $55,300 4" $86,900 10 City of El Segundo Sewer Rate Study C:1DOCUmenia and SattingaVdJOnesLLOCaI Setlinga \Temporary Internet Filea \OLKS \Ccunol Prea ] 28.tlac 50 5 ^-N- T -- N 7 O -- - - N N o 0 i m � o � a c a m o v o = OI pN ^ y p 0 m T m 0O L n C a r m w o d o o O) pNp O F A O. ❑ N O O C a 0 y Q N v m }O N LL � O O d O V N o ■ to i yo c � o IL C h � I T T O d Q m ° N U m E» O1 c o U j ¢ J d di i U d L SO II I 1 W N (n Wi T I I d jL� 2 N I N O a L C U O N I I N m i O O to o � O ill 14) 5 i II v �a I � o I w i T 9 m III i IN N o � OI v I a C N I N rn m I m � N v e w CL A y y J i I N U _ N 3 C �O ICI, �m t i ICI I � I i O N O u7 O h O N O i1J O I r EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action regarding the appointments to the Los Angeles International Airport ( "LAX ") Area Advisory Committee of the Los Angeles World Airports ( "LAWA "). RECOMMENDED COUNCIL ACTION: (1) Approve the appointments of John Dragone and Julie Taylor; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: On May 4, 2004, the City Council considered appointments to serve on the various intergovernmental agencies, other local agencies and subcommittees. The City Council appointed Council Members Jim Boulgarides and Carl Jacobson as its representatives to the LAX Area Advisory Committee of LAWA, along with former Council Member, Nancy Wernick. The LAWA committee is comprised of three representatives from each of the South Bay cities. On July 20, 2004, the City Council directed staff to agendize the appointments of John Dragone and Julie Taylor to the LAX Area Advisory Committee of LAWA, two candidates that applied for appointments on the LAX Master Plan Advisory Commission. ATTACHED SUPPORTING DOCUMENTS: Applications of John Dragone and Julie Taylor. FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Yes _ No ORIGINATED: DATE: �i (,L4ve.t1 Julia O. Abreu, Executive Assistant REVIEWED BY: DATE: 07//04 MaAStre , City Manager 3 53 b46"T Y 0 �� SE #O l / G 13 APPLICATION to Commissions /Committees /Boards Name to ,� D RA6a n1 e Sk (First) (Middle) (Last) Address: Residence s 15F{G1-D6&1 5T Name and Address of Employer PrZie' -Al y Telephone #s Res: as `J�13f3 Bus: /o Fax: 3 10- E`1 -eoi5 x_maiP TnH►I gD .q(j a /i hU/O, COM —119.jd, LiC) Cle- NEG/A��3�L,JD lfoa c aaa�7, CFl:gD�a�F Present Occupation V ICE`S Q1 UV JT If you are a Resident of Et Segundo, how many years 4'3 Are you presently or have you ever been a City of El Segundo Commissioner /Committee or Board member? Yes_ No If Yes, name the Term Please indicate the Commidee (s) /Commission(s) /Board(s) you desire to serve on by checking the appropriate box(es), by order of your preference [i.e., t, 2, 3, etc). • Capital Improvement Program Advisory Committee ❑ Planning Commission • El Segundo Community Cable Advisory Committee ❑ Recreation & Parks Commission • Economic Development Council ❑ Senior Citizen Housing Corporation Board • Investment Advisory Committee DL Other: LAX MASTER POW ❑ Library Board of Trustees ❑' Aviation Safety & Noise Abatement Committee NOTE. I') Th, is not a City formed committee. Applications are fonaarded direct, to the w.nmiltee and Interviews of applicants are conducted by the committee Communitv Service Experience: ORGANIZATION From (date) To (date) OFFICES HELD 1'INJTtao E CO 1 7� 1�9 IRrLTo © 61"'LOPiNt-MT Mc A CE1 i�, -� M 199 �� & ;� o AY50 CvAG) _ 4Z—Gp � 1186 1 �iq9 WARD o �tPMr Educatinn SCHOOL MAJOR GRADUATION DATE /DEGREE LWiJi9Ae.E a"�lit4 /+ C Ef l 1 7� EL Car nl C, Nu�E a05IKe55 A itiona Pertinent Courses or Training: 605111 -- MIEM6612 OF 'TriF 1) Ct6T6-45 gaajZ9- A FP-0,04T A�De2 A�Sfc Other Pertinent Skills, Expert or Interests: t 3�NJeD MANl ammir��ES R'ZTAINi JIG "Z Ott �2+ sPc >Qr � ian� nf 51NCE 1989, Pleanc revcrle fibrin and rpmpletc PAW, 11 54 As a vice- president of an import company, I have a profound understanding of the role LAX plays in maintaining a healthy economic base for the South Bay. As an El Segundo homeowner, I understand the damage unchecked expansion can do to the quality of life and property values in our community. As a former elected official, 1 understand the need to build consensus among members of a group in order to achieve the best result for those I represent. 2. The goal of this commission is to stop the expansion of LAX in order to preserve the quality of life for the residents of El Segundo and to keep property values flourishing. I understand the negative impact that additional runways and increased air traffic would have on our community. I feel the council is willing to work with the city of Los Angeles to achieve a mutually beneficial solution. I fully appreciate the necessity of helping to advise the council on how to best achieve a resolution. 3. To achieve the objective of protecting our community from the negative impact of LAX expansion; I will first familiarize myself with the master plan and seek answers to any questions 1 may have. I will make suggestions on the LAX Master Plan in consort with the views of the Council and my fellow community members. 4. None 5. 1 feel that my twenty plus years of experience as a businessperson in the custom brokerage and import industry, combined with my pride in being a homeowner, living seven houses off Imperial Avenue, allows me a unique perspective in assisting with the LAX Master Plan. I have a keen interest in becoming involved with the leadership of El Segundo and feel that this issue provides an excellent opportunity to become active in local decision making. 6. Mayor Larry Guidi 4576 W. 133rd St. Hawthorne, Ca. 310/973 -7331 Louis Velez 4643 W. Broadway Ave Hawthorne, Ca. 310/ Daniel Juarez 13435 Glasgow PI. Hawthorne, Ca. 3101643 -6139 55 �F Gl I Y pfi / / x= / yeff ff M! / APPLICATION rst Address: FAI Name) #s t e -mail iviC. ix,. /n ✓r. /os 4. -(p Lis AWL, .(J ' f�i,. RA Name and Address of Employer US A r 2s-�� uL,4,i n i' d YaCi Up-Qc� C,'!JIL� S �imc-4cb tc S� �q ,�.�lo r CA cio,1 Y�— / Present Occupation e0 N-t,tAV-(t n If you are a Resident of El Segundo, how many years Have you ever served on a City of El Segundo Committee /Commission /Board? Yes_ Nom If Yes, name the Committee /Commission /Board Term Please indicate the Committee (s) /Commission(s) /Board(s) you desire to be appointed to by checking the appropriate box or boxes, by order of your preference (i.e. 1, 2, 3, etc.) ❑ Capital Improvement Program Advisory Committee ❑ Community Cable Advisory Committee • Economic Development Advisory Council • Investment Advisory Committee ibrary Board of Trustees Community Service Experience: ❑ Planning Commission ❑ Recreation & Parks Commission ❑ Senior Citizen Housing Corporation Board (� SAX Master Plan Advisory Committee ❑ Other ORGANIZATION From (date) To (date) OFFICES HELD IUr,v ('G✓rl rlti A eo ✓,te aCCV Tune ')UU3 TAtNeel +yav— `SAr rangy (J ✓P,�r Fr- S� c..vdc (1b ✓a/ NOyevn t to �k��{'/ry�J --�L £` S Cr CFra.rnber.� S�mrw- �knr�4 ,cti✓Armd CALK- I/ry AALV, Education: SCHOOL MAJOR GRADUATION DATE /DEGREE s n n W f%t, A. A vnr NCS 'c rangy Additional Pertinent Courses or Training: o JGnc� G ---pecc S' /-? / uQ L V S �ih Xa[t� Other Pertinent Skills, xperience or Interest ' 56 6 City of El Se-gundo Application to GCBs Part II Please furnish brief, written responses to the questions below using additional sheets, if necessary: 1. Why do you think you should be appointed? What is there specifically in your background training, education and interests which qualify you as a candidate? M , , I n . . , — n ' _, , 6 2. What ao you see as the objectives /goals of the Committee (s) /Commission(s) /Board(s) you aFe applying to? 3. and goals? 4. What reservations, if any, do you have 5. 6. Please provide the names, addresses, and telephone numbers of three personal references (other than family members): /393`/ � 3(XA o � Li CdP Sv{ V 2rvn�� — far lDZ S I nAr'vec- 2/ CA- 3/o— Name Address Phone Sc -,snrl (�s e, a75- ��;C "Sd-7�.rc.$ sa�-rcAlc.�xcr "-,. - Ul- as-`I- /V6 ?(&Lf) Name Address ViAA P one osI cLvnnR Ft�sc + PrNe. A11'e, j� caH�n c+o 3/0 -3da -65' Name (q d >ne�1 Address t Phone Date: For further information call (310) 524 -2302. You may fax your competed application to (310) 322 -7137 or mail it to "City Council, City of El Segundo, 350 Main Street, El Segundo, CA 90245 -3895. Rev. 03 -11 -04 i O O 2 w D o m O p 00 !n T p T y ,z Z m +li (mil 4lNilmd o fNIN 01 +IONJ oO V >OfNON O - mT O - D D m u m ry d .. m O 0 p �o 053 ^mT 1" O 3 3 3 ,' z A aR3tnq m m� R o Ao D m < d Tc m o= d a n o o m d ry m o n a 3 M 3$ m d N P n d a n oo��ggd Lf qm °ten 8' 3 9 vv°P Ir as n � 3 A 3 Q ho.�moa °+ of J f g n N N m 3 3 - O Q a n x d m A - 1 O O ° z 0 N O C zm 'a0 a r z z 3 A 2 y a °n +em l t i °rn °s8 N D T C O y y T y y m 0;> D m, 'T 00, (FyS�i Dy T 2 0 O p Z m y m y�° A <_ m o y m y S D .•~99 O° y F � � f°1� o y�� n A a z c i m m, z p ° m c c ,-MM m z C c m m `� ,°m c m y c c FF °° Z v? -- =' z S i n a. c °° a a m< y �^ n c a < -55, ° i a O° z m O ° Z Q Z 0 z� c y < co A D C ° 3 I Z a z y m m a ° A C m ° m w is O mm O 0 O D D w O T D C c C N H g A m O N m m A a IH n g7 'o T 0 m Or >N N z < z T 0 Z O 56 •a l0> mO1NJ O i0 +li (mil 4lNilmd o fNIN 01 +IONJ L q�A >OfNON O O mm O 0 O D D w O T D C c C N H g A m O N m m A a IH n g7 'o T 0 m Or >N N z < z T 0 Z O 56 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 7/9/2004 THROUGH 7/22/2004 Date 7/9/04 7/9/04 7/12/04 7/13/04 7/15/04 7/15/04 7/16/04 7/20/04 7/9- 7/22/04 Payee Amount Federal Reserve Bank Federal Reserve Bank West Basin PGC El Segundo LLC Employment Development IRS Health Comp Lasalle Bank NA Workers Comp Activity DATE OF RATIFICATION: 8/3/04 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: 200.00 350.00 853,498.55 38,165.08 36,440.46 179,501.16 1,315.27 43,725.00 53,008.34 1,206,203.86 Date %" z6 -v>' Date 7Lz Date Description Savings Bond EE Series Savings Bond I Series H2O payment Golf course transfer State Taxes Federal Taxes Weekly claims 7/9 ABAG Monthly payment SCRMA checks issued Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 1,206,203.86 59 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL THURSDAY, JULY 15, 2004 — 12:30 P.M. MANHATTAN ROOM MEETING ROOM, DOUBLETREE HOTEL 1985 EAST GRAND AVENUE, EL SEGUNDO, CA 90245 12:30 P.M. SESSION CALL TO ORDER — Mayor McDowell ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jo -Ann Edlefsen and Robin Funk, from ROAD, gave a short presentation and requested continued City support for the Reach Out Against Drugs R.O.A.D. program. SPECIAL ORDERS OF BUSINESS Welcome Address by Mayor Kelly McDowell and Introduction of Facilitator, Don Maruska II. Making Great Decisions Together. The Facilitator opened discussion of the budgetary processes and methods of working together effectively. III. City of El Segundo Council Members' individual priority principles /policies and issues for the City of El Segundo. See attached list of potential specific Council items discussed. (Attachment A) Council recessed at 2:55 p.m. Council reconvened at 3:10 p.m. All Council Members present. IV. Status Report of Fiscal Year '03 -04 Projects. The Department Heads discussed accomplishments and status of projects approved by Council in Fiscal Year'03 -04 (see Attachment B). MINUTES OF THE SPECIAL CITY COUNCIL MEETING 5 JULY 15, 2004 PAGE NO. 1 60 Council requested a status report at tomorrow's Special Meeting of funds already spent and funds still available for the FY 03/04 projects. Also requested that a status report on Radio Frequencies and RCC be agendized for a future Council meeting. V. Bret Plumlee, Director of Administrative Services, gave a report regarding Fiscal Year '03 -04 and Fiscal Year '04 -05 Budget status. He also gave a brief presentation on the budget process and timetable as well as current revenue and expense projections. Mary Strenn, City Manager, gave a status report regarding State budget impacts on El Segundo. She also spoke regarding Sheriff Baca's police services tax measure. Council Member Gaines suggested getting a public policy expert to pursue the issue of Power Plants in California. Stated there was a need, for near term planning purposes, to get a status of Power Plant contracts in general, and to consider a possible joint study with other cities in the same situation. Council requested a breakdown by department on postponed equipment replacement. Council requested that a detailed report on sewer and water rates be sent to them before the release of the agenda packet in order to allow adequate review time. IV. Closed Session: Pursuant to Government Code Section 54957 the City Council moved to closed session regarding the following matter at 4:30 p.m. PUBLIC EMPLOYEE DISMISSAL AND APPOINTMENT TITLE: CITY ATTORNEY The Council by 5 -0 vote decided to continue the appointment of City Attorney Mark Hensley when he terminates his employment relationship with Burke, Williams & Sorensen on August 31, 2004 and commences an employment relationship with Jenkins & Hogin on September 1, 2004. There was no approval or discussion of contract terms during the closed session meeting and it is anticipated that a proposed contract will be placed on the August 3, 2004 Council Meeting for consideration. Council moved to open session at 4:58 p.m ADJOURNMENT at 5:00 p.m. Cathy Domann, Deputy City Clerk MINUTES OF THE SPECIAL CITY COUNCIL MEETING JULY 15, 2004 PAGE NO. 2 61 Attachment A City of El Segundo Council Members' individual priority principles /policies and issues for the City of El Segundo 1. Discussion about expenditure policies ➢ Fully fund capital improvement projects in advance of design and construction to the extent possible. ➢ Support school district when funding is available. 2. Discussion about revenue policies ➢ Discuss philosophy of whether to use one -time funds for one -time projects 3. Discussion about budget guidance ➢ Maintain a balanced budget. ➢ Adhere to previously adopted fund balance policy. ➢ Maintain a pay -as -you go philosophy with the objective of keeping total debt very low. 4. Discussion about community expectations ➢ Maintain service levels. ➢ Maintain Public Safety as a core service. ➢ Keep City's infrastructure well maintained. ➢ Try at all levels in the organization to be leaders in the region. ➢ Develop natural resources and provide recreational /open space. ➢ Evaluate if desired City wide service levels can best be accomplished through in -house staff or contractual services 5. Discussion about fund balances ➢ Maintain self- sustaining Enterprise funds ➢ Review fund balances in all funds. 6. Return of Economic Development function from the Community, Economic and Development Services Department to the City Managers' Office Discuss the possibility of facilitating joint meeting between the chairs of all of the City's boards, committees and commissions and the City Council. 8. Discussion about the possibility of implementing a City Council Code of Ethics. 62 9. Discussion about campaign finance reform. 10. Discussion about the possibility of having a citywide wireless computer network. 11. Discussion about undergrounding of utilities in residential neighborhoods 12. Discussion about traffic safety in residential neighborhoods 13. Discussion about the use of defibrillators in city facilities. 14. Discussion about the compensation of City Council members. 15. Discussion about street cleaning schedule. 16. Discussion about out -of -area travel. 17. Discussion about 4w of July City sponsored fireworks program. 18. Update and discussion regarding the Community Center. 63 0 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL FRIDAY, JULY 16, 2004 — 7:30 A.M. MANHATTAN ROOM, DOUBLETREE HOTEL 1985 EAST GRAND AVENUE, EL SEGUNDO, CA 90245 7:30 A.M. SESSION CALL TO ORDER — Mayor McDowell at 8:00 a.m. ROLL CALL Mayor McDowell - Present Mayor Pro Tern Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Bruce Auld, Superintendent of Schools, spoke on behalf of the School District and gave Council a brief explanation of how the School District Budget was structured, and how the City allocation was spent. Chris Powell, School Board Member, spoke on behalf of the School District and thanked Council for past support. He further stated that the School Board was willing to work with the City to make any necessary adjustments to do what is best for the City, as a whole, the School District and Government. Dan Erhler, Chamber of Commerce, thanked the City for their partnering through the years and would look forward to working with the Council to discuss and taxes and fees being considered on Businesses. SPECIAL ORDERS OF BUSINESS — Welcome by Mayor Kelly McDowell. II. Objectives for this session by City Manager, Mary Strenn. 6'1 III. Restatement and Summary of City Council Members' individual priority principles /policies and issues for the City of El Segundo from July 15, 2004 Special Council Meeting (see Attachment A). Note: There is no Attachment B to this Agenda. IV. Discuss, prioritize and receive direction from the Council on Fiscal Year'04 -05 proposed projects and program revisions for purposes of preparing the Fiscal Year '04 — 05 Budget (final action to be taken at future Council Meetings). • Capital Improvement Projects (see Attachment C). Council consensus to approve the Gas Tax Programs, as recommended by CIPAC, and hold judgment on the Sewer fund and water fund projects until discussion on the increase to fees is decided. ' ' See attached for further recommendations. • Unfunded New Program Requests (see Attachment D). Council Member Jacobson did not participate on the discussion on items 5 and 7 of Attachment D (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his income Property. Council Member Busch did not participate on the discussion on item 6 of Attachment D (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his home. See attached for Council Direction. • Proposed Reductions/Transfers /Changes in Program Services (see Attachment E). Council Member Jacobson did not participate on the discussion on items 4 of Attachment E (Unfunded New Program Requests) due to a possible conflict of interest regarding the location of his income Property. Council recommended staff return with a recommendation to have the School District Sub - Committee meet with the representatives from the School Board and discuss possible cuts in the funding agreement. MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to direct staff to present a new proposal regarding Item 17 of Attachment E, with the elimination of one Crime Scene Investigator. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MCDOWELL, JACOBSON, BUSCH & BOULGARIDES; NOES: GAINES. 4/1 MOVED by Council Member Busch, SECONDED by Council Member Jacobson to direct staff to present a new proposal for not back filling of two (2) suppression staff and up to four (4), in the fire department required to achieve savings of $545,300. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: MCDOWELL, JACOBSON & BUSCH. NOES: GAINES & BOULGARIDES. 3/2 2 6 See attached for Council Direction. Follow up item related to Gap Closure Items Attachment E, Council directed staff to include the following in the preliminary budget for potential future action: 1. Eliminate $520,000 Water Well funding and transfer the funds back to the General Fund. 2. Transfer $560,000 from the Infrastructure Replacement Fund into the Sewer Fund to offset the General Fund loan to the newly created Sewer Fund. 3. Transfer $300,000 in one -time revenues from the General Liability fund to the General Fund and review appropriateness of funding level in the General Liability Insurance Fund. 4. Transfer any Fiscal Year 2003 -2004 General Fund savings into Fiscal year 2004 -2005. 5. Combine the Emergency Reserve and Dry Period funds into one fund, rename the fund and transfer the remaining amount necessary to close the gap and balance the Fiscal year 2004 -2005 General Fund budget. • Potential Revenue /Fee Adjustments (see Attachment F). MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to direct staff to agendize for further discussion the formation of a Council Sub - committee and task force to work with businesses to evaluate and consider fee and tax increases. MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, BOULGARIDES & GAINES. NOES: MCDOWELL & JACOBSON. 3/2 See attached for Council Direction. Recess: 10:45 A.M. Reconvene: 10:59 A.M. All Members Present Lunch Recess: 12:00 P.M. Reconvene: 12:34 P.M. All Members Present Council consensus to direct Staff to combined the "Dry Period Fund" and the "Emergency Services Fund" into one fund, with either name or a new name. Council consensus to use $125,000 of the Community Center funds for the annual roof replacement program. Council Member Busch did not participate on this discussion due a possible conflict of interest regarding the location of his home. V. Council Comments ADJOURNMENT 1:45 p.m. Cindy Mortesen, City Clerk 60 3 Attachment A City of El Segundo Council Members' individual priority principles /policies and issues for the City of El Segundo 1. Discussion about expenditure policies Fully fund capital improvement projects in advance of design and construction to the extent possible. Support school district when funding is available. . 2. Discussion about revenue policies Discuss philosophy of whether to use one -time funds for one -time projects 3. Discussion about budget guidance Maintain a balanced budget. Adhere to previously adopted fund balance policy. Maintain a pay -as -you go philosophy with the objective of keeping total debt very low. 4. Discussion about community expectations Maintain service levels. Maintain Public Safety as a core service. Keep City's infrastructure well maintained. Try at all levels in the organization to be leaders in the region. Develop natural resources and provide recreational /open space. Evaluate if desired City wide service levels can best be accompl;shed through in -house staff or contractual services 5. Discussion about fund balances Maintain self- sustaining Enterprise funds Review fund balances in all funds. 6. Return of Economic Development function from the Community, Economic and Development Services Department to the City Managers' Office 7. Discuss the possibility of facilitating joint meeting between the chairs of all of the City's boards, committees and commissions and the City Council. 8. Discussion about the possibility of implementing a City Council Code of Ethics_ 67 9. Discussion about campaign finance reform. 10. Discussion about"e possibility of having a citywide wireless computer network. 11. Discussion about undergrounding of utilities in residential neighborhoods 12. Discussion about traffic safety in residential neighborhoods 13. Discussion about the use of defibrillators in city facilities. 14. Discussion about the compensation of City Council members. 15. Discussion about street cleaning schedule. 16. Discussion about out -of -area travel. 17. Discussion about 4"' of July City sponsored fireworks program. 18. Update and discussion regarding the Community Center. I 68 NOTE; THERE IS NO ATTACHMENT B TO THIS AGENDA r� G in w 0 b4 a C 4) CO) W O V i o V. (A V) O N C C to V � a 0 b a b 0 a 0 w � N n1 Q� N y O y� a o Py o °J ono N V a„ rnUn 70 LO \ � « � L) U) � § L) § a 2 q § w IL _§ %E \k k2 CL a $ 0oE k/ o UL \\j s» 0 LO - 2 tv _ 19$ 0 r m = r a ° , 4 ®co \} Co}co} �/ LL �}�} 00 / ` ° - § D } } _ / / uEk f 2 f f | ! | | / \ | | § § E ) ) J ) )2wm § ��kk \ ( co - E �f_ { ( \k CO _ - k 6 § )«t \ // a A= $ \)/ 0 .E )k �E \) / A |a ƒa E &� &oa ]0 /£ ƒ mG Ea CL ) # # p 0 f g ( k \ \ \ - � ƒ% D ® ® g LL. z Of z z z w w w 4 a a %a ) ) ]_ P. }/ \� , & / \ / !) \\ Z»/ P4 0 A / }\ §2 7 k cm � « LU k k FL § w § a § 0 § CL _r %E �2 § q 2 7 § \ m � 2 $oE L k s» = r m = 0� >�` CL �f ..o 02£ e r r \W] ca LL ( \Q /)§) §�� �\6s\�\�} §g a2 LO Go LO - Q � 2 (D uE) k ) f f �0� / 0 / �/ / E } ) / ■ / )2cc| § 2 - 2 § Q «� E aK , � | ® b )o 2 )}t , 7a & )§ )\ Q 4, }mom \ § ;2 \\ '! <_ cc )k §ƒq \ d{ 0 � �® af �t 2 �C ) \C) \ mk ) \ &)i 3 tm )� / \ \ \ \ �§r � ' E 26 IL CL IL ■ � / w \ \ \ 4 \\ e&, }\� )\ƒ §Q 72 k � 7 LU / � F- § w § 0 w CL » 0 \\ � \ f ) / \\ \\ ± E/ 5 \P � ) ] §a 7Z ?0 /2 L� 0 §k vIL (D o °2£ /\§ /& °§ ° CD �. |\$ ,m_ 3» a>- S > -05 ©o=E U. » — L LL $ i a In , 22 a& Q §k E a )[ a0 . §�§ . 0 ) )m0 )�)k kn Cb CL §k n / \ |i )/ # / $� § IL CT z & . g \ f ) / \\ \\ ± E/ 5 \P � ) ] §a 7Z u� O O N 4 Cl O N uia' Q a V LL I N U W 0 It a W CO) 0 CL 0 Ix CL U Y E o t U {Q CL: Q 0.9 0. 3 d O E O O V LL V - C 0 0 O O 'C <U IL N yR p C ='C LO LO .- IL 0 0 0-0^0100 00 0 oo90000oQo0 R L O O LO o O O r O co +�+ d— M LO O O O p o D O p }o � co V W>- LL �V LL69 LL LL o 0 0?�0CD 0 o 0 O 0 0 O o o 0 Ln Ln L6 Ln OMHi n r W 00 e:» r» es> N C N a) U E.2 d Q o m aci E E ro z Z CD V U E Of N d o o m m m 0 0 CL a° E co 0 E C3, T m a) ca CO cc m C N o d E C 0 m o CO C CO ° p oU ca ~ Cc aci �a aa)i0 > o mU Co E E U_ !/) _Z d a) V U E� m E m m o m y w- d c a >L av cn �F) Q� W U IYw Y m Y Y Y Y Y t N O d > > > Q a a a a a CL d � � r cG :p F 0 0 U b y 0 0 p.. N y a a' v � P+ o E Y 3 en wb m 0 o !-� N VJ V n 74 \ k cm a LU § § � § W 2 LU 0 Ix a. 0E \J 2� 0. ( \/ \ k - §7e §«§27 § �� £e== 7 E E_ =� &@ 2 (.s f atom. k CL § ) \� \ \2S �G t)± ]oa ]oc�@ LL o 5 §2 ) � 3 s» k0 - r � LO L e oCL ' Ca 0 J o Cl) o r a §e) 2)k LO 0 � \ \ \ \ \ \ \ k00 � & Cl) e _ & - 2 \ & - W $ ©;0 CL 0 \ - ) ) ) cc c G \ $ % E ) ) f 2 \ « CL . 0 § E k a) b / 0 ) \ ) § 2 \ ) c \ f 2 ) \ )E / E � \ ) « 2 0 @ � @ 4 � \ k ) 7 .m ƒ � ) § $ " IL # / \ 'CO E , ) 2 ) J/ A \$§ / °j w§ 0) 0 / )/ t p E # t k �E o]\ n n n n A 3 A]( c o o 0 }o ƒ ) § & 0 § q 0 - - IL w w a a a e K a a§{§ ) k \ ) ) /j \( 2 ! i�r@ ()� w 3 �) \ /)Q 73 LO 0 0 N O O N Q W a U N I H V w 3 O w a 0 w U) O a O D! a a W Y w E O L !` V O a5 as v 0 v v N 0 0 y v Y a c �x o m O w o a f? a N w v 00 b O ti 76 Y U U N CL W y m 3 C U a) C N ' d O E O a) O U m (D m L ..0. m L O E 0= -F E o o ? w O 0 n O LL o p -0 pp Y C Y C L a) O O O Zia 1 Y (n co C O In LO l0 In 10 LO M LO O 'C a a N ,ya O M p LO LO Ln LO 1L7 to Cl) U) LO LO to LO G = IL m r � } O LL ° .^O O O O O O O O O O O O O O O O to O O O O O O O O w r M G Ln N Cl O O O O m Ln LO O 00 A N C' r co r-- a0 O O O M O LD O N E p •— V3 Cl) Cl) N LO N 69 6% d3 to E9 CT «. ci m p 69 Q% 64 61i 64 NtA W N N 7 N d O t m m 5 0 0 IL a° aD N CD O _ C C La fn` 7 N N w ocE E a> U 00`(D > o LL Y '� n ... w U d Q y j 2 a) X V N m 0 0 0` V N N O C 'Lp a E a) C c o x w O °' m o ° y C > w d W a) N o Q O fn C O O C O O E o U 0.m U y �F c c N c N ff c a> c c 3 c c 0 C 0 L 0 P VLL E m m c E 3 E L o o0 o o U ca a�i N a) ma c._ ° Co co m m c mL cUc m m c c m c.0< wN �jm°co(n .0 E Eam) Ec.E DoE 00 0.2 W ... 0> o N a) N a) m d caciE� C 0D Co a) dw°'(DC)E°'N O_ 4) 0) o d m C Z °: d U m U m N C O) O m a) C U f` a N M cr, V> U C m 7 U O O C O a- C C pp _C 'O C C amain a) 75 0 C cc C 0� C U 0(D0m C C m oo �m v) Tw2v3 w 3 o UaUaUafUm al-U Q a) > y o° m Z CM a7 N N n n n n n n n U U w U (n Cn U C 0 0 O •� 0 0 0 E 2 C C C C C C C w w o m o 0 0 0 0 0 0 IL Cr s U U U U QU)l Z I Z Z Z Z Z Z N W 6 O � N M 4 v 0 v v N 0 0 y v Y a c �x o m O w o a f? a N w v 00 b O ti 76 W O 00 a) a W c d L V w u� 0 0 N O O N Q a f� LL I to U w O w IL 0 W Q) O M a O 'w ai 3 C c ° v Rai v 0 U b d °na 0 O N a �a o a 0 o � w b "yy o 77 0 a ) ° c N L d C 0 N C 0 c q !3 �.- U E o °E o - o'o a� o LL U E E N CL C N N a) ma N Y � F- C) C L O LO LO r to LO LO LO LO O 'L 0 va a'o •r (D U') LO LO m n LO n to =° CL m ` w 4) o Q LL aY1 Y OG O M M O O O a U) co M r� LO LO O n O O O V•L�6 � N � L O O C Ga to EA LO H3 E,9 H4 69 (A N y N w to 3 N d LN O (0 of > (p U o0 Q p c) m N N '0 C0 c0 c N O N E a) C_ N :- 'y " 0) C C O O. 0 > 0) c rn O N O N N N U > S �` a) d a) E N a7 > Ln '5 aa)) a) a) U N -0 'Zc c mac D_ m a) '� O o p a1 d p m m L) � o N 1E a m y o Y E�c� a)) a o m _ ~ r aD J o ° o o m c_ f0 C C U p c 0 7 OL �� c O 7 E `p) a�� Ow O'c (D n- U N E `O� o c�6 w o om E $c S' °� ova` mN d) 3 C a) C6 N w C f0 N m C C c O` a O �. m N O O /) C C N C C U C a U) O >1 C C' 0) O W.ff.EC1.9 o :3C m `api o $m> LL (1) w rr , v o 0 .E w a m W 5; 0 Y ° O d 1LNC Y Y Y 4) ZC CL d L L Y C U U a) [] U U U U U CD N O O O O 7 7 7 7 7 d) a a a LL d a m m a a a tp N N N N N Rai v 0 U b d °na 0 O N a �a o a 0 o � w b "yy o 77 W) Cl O N 4 O Cl N Q W J Q V CO) LL I N l— U W w CL M W CO) O 0. w CL LU d O t �a a c 7 C c 0 V q N �i .q 0 a b fli 0 O U � N a" c dd ai a� 0 w o a � 3 m O � � � � O N d C6Uti 7� a c t CL L CL m aL� y o O O n N N c E y u- N U. O V Y T y N N O U (n in c •U •O r In LO In r LO LO O Z () a U) CCO c G= O LO Ln LO LO In In LO Ln CL Ea D d d O d O O O O C) C) g E C d 6% � 0D 669 N 1 = > V G i» E9 6R E9 69 W C N Y L O L In co O O N � d G a f!! rA Y ` m a O c C_ .5 m ° E C c p c m •L-+ m E L m L N m m C - B m C 0 p) N c o o U c w w m N a) u a) o >, M w o = N L c 0m O LL W d m C L _ N V O N N O LL U O_.d m F -a M w LO m 0 C C m D) C C N m LA 0 w0- N V C1 t l� N O y C N O O M d 2 U L N N U L U E C U m m L O N C O .Oa N�.0 C( a) c C .0�,0 C c C 0.0 O U N c U U m m U U '5 N v - c -o > v m > 'o cL> m -0 =m - L :3 -a v m N of aa 'C C mW N U of m -C L () Q. m N Q m w Y � CL m a a a a a o in Z -C C 07 . c m m` N C m C m c m Z, N N N N N N N d d N of d of of J J d N N N co N M M M q N �i .q 0 a b fli 0 O U � N a" c dd ai a� 0 w o a � 3 m O � � � � O N d C6Uti 7� to Cl 0 N 4 O O N ce Q W J Q U N LL 1 H U W 7 O w a 0 W N O IL w IL LL H Z W w � 0 2 o_Q 0.i Q W LL CL c E oo£ a) LL O U O O O U U) N N N w a3 N a7 � h V •� C m 7O r LO t In In O 'C va c aw at 4) o m LO m LO LO o =•L a d U m w � } LL Q O O O O Oo 0O 0 0 00iA — C) aJ a) W AO' O O O ()g r cn o 0C O Lo Ov1 a)DO O N C l0 M C:) Lo L a) O O w U p 69 ���NN 69 6H �M 69 ON >N >L 64 V3 N W N � a).. 6s 7 N 01 N 0 IL>- QO c m Cl) r (D L) E as > o a N (� m c o CL p c n x m C d = ~ j C 7 O C O � a) N a) m w N E r- w r O O O LL H Q O O_a) a) a)O 'yr CN U ¢ LL C c 0 x N a) c He �� c N m m c W c °O c a) co E cn a) E a) � a) �' a O m� c m o m° E a) N m a m m 3 n> �o V c Q a) a U N rn zU U c m U c o E c LL Z) a�°)i Q d a) > > > a) O D N l�`9 f`0 N _ CL Y O Z O) y N Mn N N u) y N y N 0 d U r C C U_ C_ C_ C_ a) Q U a)N _s EZEZ _U E _U E _U EZ a no`^ Q a () ¢w¢v)¢<n a a) -o a) v a) ¢U) 'o a) ¢u) o a u. a r N M 06 a 0 d c: F. y a c w a. V M O � wb i o !-� N C ~ T �Un 79 un a 0 N O O N a W a H v W 11 O w IL 0 W U) O IL O a LL Y d o E cd� Q a Q N 7 C m O O E LL V U = 0 3 G LO LO to 0'r va N �+ Y IL O nJ A } Q U. Ln d d d N O O 0 0 E N r- u 0) c N W fA N d o O t A 1p •� O O — a�03 Q� m o in a) -° c o CD N Y O m `Y r w � C CO a) f6 CA U 'O a1 C O > C a (Da_>1 ca C t V > W 4) U c0Uti N oQ a Z tm co N N o (D O n` Q W CL a U O I r r a yo P b d 0 0 w U r N y a c a' o a O 0. , a ° 3 � N • MINUTES OF THE SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 20, 2004 — 3:00 p.m. CALL TO ORDER — Mayor McDowell at 3:00 p.m. ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgarides Council Member Busch Council Member Jacobson - Present - Present - Present - Present - arrived at 3:10 p.m. - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL MATTERS — (INTERVIEWS TO BE CONDUCTED IN THE WEST GARDEN CONFERENCE ROOM — CITY HALL BASEMENT LEVEL) 1. Interview of Candidates and potential appointments for the Library Board of Trustees, Senior Citizen Housing Corporation Board; LAX Master Plan Advisory Commission; Economic Development Advisory Commission and Capital Improvement Program Advisory Committee (Conducted in the West Garden Conference Room). CONTINUED TO 5:00 P.M. MEETING. ADJOURNMENT — at 4:58 p.m. Cathy Domann, Deputy City Clerk ESOF REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 20, 2004 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 5:00 p.m. ROLL CALL Mayor McDowell Mayor Pro Tern Gaines Council Member Boulgarides Council Member Busch Council Member Jacobson SPECIAL MATTERS - Present - Present - Present - Present - Present Interview of Candidates for the Library Board of Trustees, Senior Citizen Housing Corporation Board; LAX Master Plan Advisory Commission; Economic Development Advisory Commission and Capital Improvement Program Advisory Committee (Conducted in the West Garden Conference Room). Council consensus to appoint Kathleen Coonan and Jannelle Grigsby and to full three -year terms on the Library Board of Trustees to expire June 30, 2007; to appoint Don Mcllroy and John Nisley and to full four -year terms on the Senior Citizens Housing Corporation Board to expire June 30, 2008; Morris Chernick to the Economic Development Advisory Commission, no term expiration; Jason Aro to a full four -year term to the Capital Improvement Program Advisory Commission to expire November 30, 2008 and Don Brann to a partial term on the Capital Improvement Program Advisory Commission to expire November 30, 2007. Directed staff to continue accepting applications for the Economic Development Commission. Council moved to closed session at 5:12 p.m. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 1 82 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a)) — 5 matters 1. Flynn v. City of El Segundo, LASC No. YC046253 2 Bressi v. City of El Segundo, LASC Nos. BC288292 and 288293 3. Emazeki v. City of El Segundo, LASC No. YC047980 4. Taylor v. City of El Segundo, LASC No. YC047383 5. City of El Segundo v. Stardust West Apartments, LASC No. YC031364 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957) — None. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-2- matters Represented Unit: City Employees Association City Negotiators: Mary Strenn and Bruce Barsook 2. Represented Unit: Police Support Services City Negotiators: Mary Strenn and Bruce Barsook CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matter SPECIAL MATTERS — None. Council moved to open session at 6:59 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 2 C: REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JULY 20, 2004 — 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor McDowell at 7:00 p.m. INVOCATION— Lieutenant Colonel Mark Barnes, Los Angeles Air Force Base Chaplain PLEDGE OF ALLEGIANCE — Mayor Kelly McDowell PRESENTATIONS — (a) Council Member Busch presented a Proclamation declaring July 31, 2004 as Volunteer Recognition Day in recognition of the City of El Segundo Volunteers. (b) Council Member Jacobson presented a Proclamation to Lisa Glenn, Farmers' Market Vendor, declaring July 22, 2004 as El Segundo Farmers' Market 5th Anniversary. (c) City Manager, Mary Strenn, presented a Commendation by the South Bay Cities Council of Governments to Bellur Devaraj, in recognition of his many years of support and participation as El Segundo's City Engineer. (d) Mayor McDowell presented a Commendation to outgoing Planning Commissioner Cheryl Frick for her valued services rendered in the public interest as a Member of the El Segundo Planning Commission. (e) Mayor Pro Tem Gaines presented a Proclamation to Colonel Mark Burnes, Colonel Carl Brazelton and Colonel Rick Helmer in celebration of the Los Angeles Air Force Base 50th Anniversary. ROLL CALL Mayor McDowell - Present Mayor Pro Tem Gaines - Present Council Member Boulgarides - Present Council Member Busch - Present Council Member Jacobson - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 3 AM Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Joe Brandin, resident, spoke regarding the Air Force Base and the 35th anniversary of the Moon Landing. Bill Mason, representing the Rotary Club, spoke regarding the 7th annual Movie in the Park Celebration and requested City waive fees. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Jacobson to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS C. UNFINISHED BUSINESS Consideration and possible action regarding the appointment of an ad hoc subcommittee to review and provide recommendations to the Council regarding revisions to Title 1, Chapter 9, "Campaign Contributions and Disclosures' of the El Segundo Municipal Code with regard to campaign finance, including but not limited to contribution limits, anonymous donations and political action committee. Mary Strenn, City Manager, noted that on June 15, 2004, at the request of Mayor McDowell and Council Member Boulgarides, staff was directed to agendize this item for consideration. Council consensus to appoint Mayor McDowell and Council Member Boulgarides to an ad hoc subcommittee to review and provide recommendations to the Council regarding revisions to Title 1, Chapter 9, "Campaign Contributions and Disclosures" of the EI Segundo Municipal Code with regard to campaign finance, including but not limited to contribution limits, anonymous donations and political action committee. 2. Consideration and possible action regarding a resolution revising optional Parking In -Lieu Program fees in accordance with the El Segundo Downtown Specific Plan (DSP) and Ordinance No. 1368. Council Member Jacobson left the dais due to a potential conflict regarding his real property interests. Mary Strenn, City Manager, gave a report. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 4 MOM MOVED by Council Member Busch, SECONDED by Council Member Boulgarides to adopt Resolution No. 4382 revising optional Parking In -Lieu Program fees in accordance with the El Segundo Downtown Specific Plan and Ordinance No 1368. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. COUNCIL MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS 3. Consideration and possible action regarding the appointment of candidates to the Library Board of Trustees, Senior Citizen Housing Corporation Board; LAX Master Plan Commission; Economic Development Advisory Commission; Capital Improvement Program Advisory Committee. Mayor McDowell announced the following appointments: Kathleen Coonan and Jannelle Grigsby and to full three -year terms on the Library Board of Trustees to expire June 30, 2007; to appoint Don Mcllroy and John Nisley and to full four -year terms on the Senior Citizens Housing Corporation Board to expire June 30, 2008; Morris Chernick to the Economic Development Advisory Commission, no term expiration; Jason Aro to a full four -year term to the Capital Improvement Program Advisory Commission to expire November 30, 2008 and Don Brann to a partial term on the Capital Improvement Program Advisory Commission to expire November 30, 2007. Directed staff to continue accepting applications for the Economic Development Commission. Council also suspended activity of the LAX Master Plan Advisory Commission until such time as the LAX Master Plan needed the Commision's review. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approved Warrant Numbers 2541287 to 2541684 on Register No. 18 in the total amount of $1,570,825.46 and Warrant Numbers 2541685 to 2541943 on Register No. 19 in the total amount of $1,189,315.54 and Wire Transfers from 6/4/2004 through 6/24/2004 in the total amount of $1,320,609.97 and Wire Transfers from 6/24/2004 through 7/8/2004 in the total amount of $273,419.81. Authorized staff to release. Ratified: Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approved City Council Special and Regular Meeting Minutes of June 15, 2004. 6. Approved acceptance of a $2,000,000 grant from the Federal Aviation Administration (FAA) to be used for the Residential Sound Insulation (RSI) Program relating to the Los Angeles International Airport (LAX). Authorized the City Manager to execute the Federal Aviation Administration (FAA) Grant Agreement No. 3353 for Project No. AIP 3 -06- 0139 -26. MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 5 86 Approved Amendment No. 3 to Agreement No. 2876 between the City and Parsons Transportation Group (Parsons) for engineering services for the Douglas Street Gap Closure /Railroad Grade Separation Project. Approved Capital Improvement Program (Estimated cost: $29,106). Authorized the City Manager to execute the amendment. 8. Approved the cost sharing Contract No. 3354 between the City of El Segundo and SBC for relocation of SBC facilities for the Douglas Street Gap Closure Railroad Grade Separation Project (Estimated cost: $875,000). Authorized the City Manager to execute the contract on behalf of the City. 9. Granted Easement No. 3355 to Southern California Edison Company (SCE) for construction and maintenance access regarding SCE facilities to be constructed for the Douglas Street Gap Closure Railroad Grade Separation Project (No Fiscal Impact). Authorized the City Manager to execute the easement on behalf of the City. 10. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON 11. Approved of $37,700 for the Public Safety Communications Center and $24,500 for the Police Records Division for maintenance services by the West Covina Service Group for annual Communications Center and Police Records maintenance services provided by the West Covina Service Group. 12. Approved on -site maintenance of the Communications Center's Dictaphone digital call - check playback equipment used in support of Police Department's dispatch operations. Yearly maintenance costs not to exceed $4,352.95. Authorized a blanket purchase order to Dictaphone Corporation, 13. Approved request from El Segundo Rotary Club for waiver of fees for city services for its Movie in the Park event, Saturday, August 7, 2004 at Chevron Park in El Segundo (Fiscal Impact: $2,725). 14. PULLED FOR DISCUSSION BY COUNCIL MEMBER BOULGARIDES MOVED by Council Member Boulgarides, SECONDED by Council Member Jacobson to approve Consent Agenda Numbers 4, 5, 6, 7, 8, 9, 11, 12, and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA 10. Consideration and possible action regarding the bi- annual adoption of a new Conflict of Interest Code required by The Political Reform Act (Government Code Section 81000 et. seq.) rescinding Resolution No. 4324 and adopting new Resolution No. approving a new Conflict of Interest Code. MOVED by Council Member Jacobson, SECONDED by Mayor Pro Tern Gaines to defer this item until the September 21, 2004 City Council Meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 6 87 14. Consideration and possible action regarding a License Agreement. for Downtown lunchtime shuttle service between the City and Kilroy Realty Finance Partnership, L.P. and Kilroy Realty Finance, Inc. (Kilroy). Council Member Jacobson left the dais due to a potential conflict regarding his business property. Mary Strenn, City Manager, gave a report and responded to Council questions. MOVED by Council Member Boulgarides, SECONDED by Mayor Pro Tern Gaines to approve License Agreement No. 3356 for Downtown lunchtime shuttle service between the City and Kilroy Realty Finance Partnership, L.P. and Kilroy Realty Finance, Inc. (Kilroy). Authorized the City Manager to sign the agreement. MOTION PASSED BY UNANIMOUS VOICE. 4/0. COUNCIL MEMBER JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT. Council Member Jacobson returned to the dais. NEW BUSINESS — 15. Consideration and possible action regarding the Request for Proposal for Consultant to develop a City of El Segundo Aquatic Master Plan (Fiscal Impact: $65,000). Stacia Mancini, Director of Recreation and Parks, gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Busch to approve release of Request for Proposal for Consultant to develop a City of El Segundo Aquatic Master Plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Consideration and possible action regarding Reclassification of Pool Manager to Recreation Coordinator (Fiscal Impact: $6,500). Mary Strenn, City Manager, gave a report. MOVED by Mayor Pro Tern Gaines, SECONDED by Council Member Boulgarides to approve the Reclassification of Pool Manager position to Recreation Coordinator, approve the new class specification and approve the proposed examination plan. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER — NONE H. REPORTS — CITY ATTORNEY — NONE REPORTS — CITY CLERK — NONE J. REPORTS — CITY TREASURER — NONE K. REPORTS — CITY COUNCIL MEMBERS MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE Nt7n U 6 Council Member Boulgarides — Noted that he would be absent from the August 3, 2004 Council meeting due to a planned vacation. Spoke regarding the success of the recent Strategic Planning Sessions. Council Member Busch — Gave an update on a meeting with the City of Los Angeles regarding maintenance of the Millennium Trees on Grand Avenue and the Imperial Avenue Median Project. Also, requested Staff to look into scheduling Farmers' Market for another day, possibly Sunday. Spoke regarding the upcoming Rotary Movie in the Park. Thanked former Planning Commissioner Frick for her work on the Planning Commission. Requested an item be agendized to obtain Council consensus to direct staff to bring back to the City Council, feasibility of holding meetings, run by a facilitator, with Council, chairs of all committees, commissions, boards and school board, to discuss community issues and formulate a vision for community. Council Member Jacobson — NONE Mayor Pro Tem Gaines — 17. Consideration and possible action to appoint not more than two members of Council to a Homeland Security Ad Hoc Subcommittee and a Golf Course Ad Hoc Subcommittee. MOVED by Mayor Pro Tem Gaines, SECONDED by Council Member Jacobson to institute a Homeland Security Ad Hoc Council Subcommittee comprised of Mayor Pro Tem Gaines and Council Member Boulgarides, a Golf Course Ad Hoc Council Subcommittee comprised of Mayor Pro Tem Gaines and Council Member Jacobson and approve a 180 day "sunset" for each subcommittee. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 He also spoke regarding an upcoming Homeland Security Meeting, the recent Technical Advisory Committee Meeting, the Strategic Planning Sessions and the FY 04/05 Budget. Mayor McDowell 18. Consideration and possible action regarding a resolution appointing one delegate and one alternate to the South Bay Cities Council of Governments (SBCCOG). MOVED by Council Member Boulgarides, SECONDED by Council Member Busch to adopt Resolution No. 4383 appointing Mayor Pro Tem Gaines as Delegate and as Mayor McDowell as Alternate to the South Bay Cities Council of Governments (SBCCOG). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 He also spoke regarding his appointment as ICA President, the recent Chamber of Commerce Meeting and the Strategic Planning Sessions. PUBLIC COMMUNICATIONS — NONE MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 8 M MEMORIALS — Marianne Blackwell, Jane Blakemore, Matthew E. McCormack, Helen Fournier, Francisco (Pancho) Rodriguez, Julia (Deede) Keller and Jim Kizirian. CLOSED SESSION - NONE ADJOURNMENT — 8:25 at p.m. Cathy Domann, Deputy City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING JULY 20, 2004 PAGE NO. 9 • A WAUW EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT MEETING DATE: July 20, 2004 AGENDA HEADING: Consent Agenda Consideration and possible action regarding approval of an Agreement with Jenkins & Hogin, LLP, to provide City Attorney legal services to the City with City Attorney Mark Hensley continuing his appointment as City Attorney. RECOMMENDED COUNCIL ACTION: 1) Approve Agreement with Jenkins & Hogin, LLP to be executed by the Mayor; 2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Effective September 1, 2004, City Attorney Mark Hensley will be leaving Burke, Williams & Sorensen, LLP, and begin practicing law with the Jenkins & Hogin, LLP. Assistant City Attorney Karl Berger will become an associate of Jenkins & Hogin on September 1 as well. Jenkins & Hogin currently provide city attorney services to the Cities of Diamond Bar, Hermosa Beach, Lomita, Malibu, Rolling Hills and West Hollywood and have offices located in the City of Manhattan Beach. The City Council at its July 15, 2004, Special Council Meeting, decided to continue the appointment of City Attorney Mark Hensley as he transitions from Burke, Williams & Sorensen to Jenkins & Hogin. (continued on next page) ATTACHED SUPPORTING DOCUMENTS: Draft Agreement FISCAL IMPACT: NONE ��. ORIGINATED 8Y: DATE: C of W44k 4"J-L�, Mark Henslev. Citv Attnrnav REVIEWED BY: F DATE: Mary Stren , City Manager C: \Documents and Settings \Hensley -M \Local Settings \Temporary Internet F11e8\0LKI \City Attorney Services Staff Report MCDOWELL REVISIONS.doc 6 91, CONTINUATION OF BACKGROUND AND DISCUSSION: Attached is a draft agreement for City Attorney Services to be provided by Jenkins & Hogin, which mirrors the agreement that the City currently has with Burke, Williams & Sorensen with the exception of a few rate adjustment requests by Jenkins & Hogin. The City Attorney's and Assistant City Attorney's current hourly billable rates are $140 and $135 per hour, respectively. These rates were last increased in October 2000. Jenkins & Hogin are respectfully requesting that the current rates be increased by $5.00 per hour to $145 for the City Attorney and $140 per hour for Assistant City Attorney. The retainer fee would remain at $5,000 per month, which includes 35 hours of service per month (8 hours a week) and attendance at up to four Council Meetings per month. Additionally, the rate for other associates and partners who provide services to the City will remain unchanged at $150 and $175 per hour, respectively. Accordingly, the rate increases requested amount to an increase of well below 1 % per year for the past four years and Jenkins & Hogin have agreed not to seek another rate increase prior to October 2006. It is not anticipated that this rate increase will cause the City Attorney's overall budget to increase. The budget has actually been proposed to be reduced in fiscal year 04/05 from fiscal year 03104 by $35,000 due the fact that the City has entered into a number of longer term labor agreements that reduces the City Attorney's budget with respect to labor and personnel matters. Additionally, it is anticipated that the City Attorney and Assistant City Attorney will be able to work more hours for the City, with other attorneys at the Firm at higher rates doing less work, based upon the reduced administrative obligations the City Attorney and Assistant City Attorney will have at Jenkins & Hogin. Additionally, Jenkins & Hogin has requested that, to the extent the City is being reimbursed for its legal expenses (for example, in preparing cellular antenna site leases and development agreements), that Jenkins & Hogin be compensated at the rate of $150 to $220 per hour for associates, depending on years of experience as set forth in the draft agreement, and $265 per hour for partners. At the August 20, 2004 Council Meeting, the City Manager will be seeking authority to execute an agreement with Burke, Williams & Sorensen for purposes of having Burke, Williams & Sorensen continue to provide legal representation with respect to the outstanding litigation matters being handled by the Firm and for purposes of providing special counsel services in the future as directed by the City Manger or City Council. Additionally, the City Manger and City Attorney are meeting with representatives of L►ebert, Cassidy and Whitmore for purposes of attempting to negotiate a draft agreement for that firm to provide specialized labor and employment services that are not presently provided by Jenkins & Hogin and the City Manager expects to bring this contract before the Council at its next regular meeting. C: \Documents and Settings \Hensley -M \Local Settings \Temporary Internet Files \OLKI \City Attorney Services Staff Report MCDOWELL REVISION$.doc W AGREEMENT FOR CITY ATTORNEY SERVICES THIS AGREEMENT, made and entered into by and between the CITY OF EL SEGUNDO, a General Law City (hereinafter "City ") and the law firm of Jenkins & Hogin, LLP (hereinafter "JH ") and shall be dated as of September 1, 2004. In consideration of the mutual covenants and agreements set forth herein the parties agree as follow: SECTION I. RECITALS. This Agreement is made and entered into with respect to the following facts: A. City desires to engage the services of JH to serve as the City Attorney for City and to perform all legal services which are needed by the City; and B. It is the desire of the parties hereto to formalize, by means of this Agreement, their relationship pertaining to the performance of such legal services; and C. JH has agreed to provide such legal services, in the time, manner and for the compensation, as hereinafter set forth; and D. That City Council of City has determined that the public interest, convenience and necessity require the execution of this Agreement. SECTION 2. LEGAL SERVICES. JH shall perform the legal services necessary to serve the City, which shall include, but are not limited, to the following: A. The designated City Attorney or the designated Assistant City Attorney shall attend all meetings of the City Council unless excused by the City Council or, as appropriate, the City Manager; and B. Provide legal counsel at such other meetings of boards, joint powers authorities, commissions and committees of the City as directed by the City Council or City Manager; and C. Provide legal advice and opinions on all matters affecting the City when requested by the City Council, the City Manager, or a Department Head (as approved by the City Manager), and D. Prepare and approve as to legal form all resolutions, ordinances, contracts, agreements and other legal documents; and E. Undertake civil and criminal prosecution of violations of City ordinances; and F. Represent the City in administrative proceedings and civil litigation to which the City is a party; and G. Provide legal advice and opinions on all financial matters affecting the City when requested by the City Council, the City Manager, or a Department Head,. CADocumeam and SettingOiensley -Wi ocal _l _ SettinglTemporary Internet Flles \oLKICBI Segundo City Attorney Contraotdoc C I JH shall not be required to perform the services described above where to do so would be a conflict of interest pursuant to the State Bar Act. When requested by the City Manager, JH shall provide City with an estimate of the costs of litigation or other services to be provided. The City Council shall retain the right to direct that attorneys other than JH perform legal work for the City. SECTION 3. DESIGNATION OF CITY ATTORNEY. MARK D. HENSLEY of JH shall be appointed City Attorney of City, and Karl H. Berger shall be appointed as Assistant City Attorney of City. Such appointees shall serve at the pleasure of the City Council of City and may be changed by Council action without amending this Agreement. Such appointees shall have the authority vested in city attorneys by the applicable laws of the State of California. The designated City Attorney shall be responsible for performing or causing to be performed the work described in Section 2 of this Agreement. In the event that the designated City Attorney and/or the designated Assistant City Attorney are incapacitated or otherwise unable to perform their duties, the City Manager shall designate an acting City Attorney or Assistant City Attorney as appropriate, subject to the later confirmation of the City Council. SECTION 4. COMPENSATION. JH shall be compensated by City for the performance of such services as follows: A. Basic Retainer. JH shall be compensated for the performance of basic retainer services pursuant to this Agreement in the amount of Five Thousand ($5,000.00) per calendar month commencing as of the effective date of this Agreement. Basic retainer services for the purposes of this Agreement shall be deemed to be: Attendance at up to Four (4) City Council meetings per month, of whatever length, and office hours of Eight (8) hours per week in the City Hall. B. Additional Services. JH shall be compensated for additional services in accordance with the following: 1. Performance of Services by Designated City Attorney and Assistant City Attorney. For all time spent by the designated City Attorney and Assistant City Attorney in excess of the basic retainer rate per calendar month, JH shall be compensated on an hourly basis of One Hundred Forty Dollars ($140.00) per hour for all time so spent by the Assistant City Attorney, and One Hundred Forty Five Dollars ($145.00) per hour for all time so spent by the City Attorney. The hourly rates of the designated City Attorney and Assistant City Attorney, exclusive of the basic retainer services, shall be increased or decreased subject to City Council approval. 2. Legal Services Provided by Attorneys Other Than Designated City Attorney and Assistant City Attorney. JH shall be compensated for the performance of legal services by attorneys other than the designated City Attorney and Assistant City Attorney at the hourly rate of $150.00 for associates and $175.00 for partners, except for bond and financial work. CADocuments and SettingsWensivy- W ,ocal Set ingstTemporaq Internet Files�OLKI \U Segundo City Attorney Contact.doc C 3. Legal Services for which the City's Receives Reimbursement. To the extent JH provide legal services for the City for which the City receives reimbursement from third parties (for example, preparation of development agreements), JH shall be compensated for associates based upon their years of experience ($150 per hours for first year associates, $160 per hour for second year associates, and increasing at $10 per hour increments for each level of associate experience up to associates with 7 or more years of experience at the rate of $220 per hour) and partners at the rate of $265 per hour. 4 Expenses. JH shall be entitled to reimbursement for all reasonable and necessary expenses incurred by it in the performance of legal services hereto, provided that the same are first approved by the City Manager. Reimbursable expenses to which JH shall be entitled shall include: duplication costs; and messenger service. Expert witnesses and other expert costs shall be approved prior to engagement by the City Manager. 5.Payment for Services. JH shall submit monthly statements to the City Manager for all services provided and costs incurred pursuant to the terms of this Agreement. Said statements shall clearly set forth by date the type of work performed, the time spent on a task and the attorney performing the task. The City Attorney shall meet with the City Manager monthly to review the statements. Payment to JH shall be made by City within thirty (30) days of receipt of the statement, except for those specific items on the billing which are contested or questioned and returned by City with an explanation within thirty (30) days of receipt of the statement. JH shall provide to City a written response to any statement contested or questioned and further, upon request of City, provide City with any and all documents related to the service or costs. No charge shall be made for time expended in meeting or providing this information to the City, nor for time expended preparing the statements. SECTION 5. TERM. The term of this Agreement shall commence as of September 1, 2004, and shall continue thereafter unless terminated by either party hereto pursuant to the terms of this Agreement. City may terminate this Agreement at any time, by giving notice in writing prior to termination. JH may terminate on the giving of thirty (30) days written notice to the City of such termination. JH will comply with all obligations required of it pursuant to the State Bar Act in connection with a termination and the transition to replacement counsel. JH shall be compensated for its services rendered through and including the effective date of such termination. SECTION 6. NOTICES. Notices required pursuant to this Agreement shall be given by personal service upon the party to be notified, or by delivery of same to the custody of the United States Postal Service, or its lawful successor, postage prepared and addressed as follows: CITY: City of El Segundo 350 Main Street El Segundo, California 90245 C:lnocumenu and SettingsHHensley- M\Loca1 Set6ngffeuli)mry Internet Files \OLKITI Segundo City Attorney Contwt.doc r' Attention: City Manager JH: Jenkins & Hogin 1230 Rosecrans Avenue, Suite 110 Manhattan Beach, California 90266 Attention: Mark D. Hensley, Esq. Service of a notice by personal service shall be deemed to have been given as of the date of such personal service. Notices given by deposit with the United States Postal Service shall be deemed to have been given two (2) consecutive business days following the deposit of the same in the custody of said Postal Service. Either party may, from time to time, by written notice to the other, designate a different address which shall be substituted for the one above specified. SECTION 7. INDEMNIFICATION. JH does hereby agree to hold City, and its elected and appointed officers and officials, employees and other agents free and harmless from any claim, demand or judgment which may arise based upon personal injury or damage to property to a third party arising out of the negligent or intentional misconduct by JH. SECTION 8. INSURANCE. Not in derogation of the provisions of Paragraph 7 hereof, JH does hereby agree to take out and maintain in full force and effect under the terms of this Agreement the following insurance coverage: A. Such insurance coverage as is required pursuant to the Workers' Compensation Laws of the State of California; and B. A general commercial liability policy with, coverage of not less than $1,000,000. C. Professional Liability (errors and omissions) insurance in an amount of not less than $1,000,000.00. SECTION 9. GENERAL PROVISIONS. A. JH shall not assign this Agreement, or any of the rights, duties or obligations hereunder. It is understood and acknowledged by the parties that JH is uniquely qualified to perform the services provided for in this Agreement. B. JH is and shall at all times remain as to the City a wholly independent contractor. JH shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner employees of the City. City acknowledges and agrees that the City Attorney, Assistant City Attorney and attorneys representing the City will need to represent to others as officers of the City. C. In the performance of this Agreement, JH shall not engage in discrimination in employment of persons because of the age, race, color, sex, national origin or ancestry or religion of such persons. C:Documents and SetNngAiensleytvt\Local -4_ SNUnOTempornry Internet FilesVOLKI \EI Segundo City Attorney Contwtdoe 9" D. Nothing contained in this Agreement shall be deemed, construed or represented by the City or JH to any third person to create the relationship of principal or agent, or of a partnership, or of a joint venture, or of any other association of any kind or nature between the City and JH, including an employer /employee relationship. E. This Agreement constitutes the entire agreement of the parties concerning the subject matter hereof and all prior agreements or understandings, oral or written, are hereby merged herein. This Agreement shall not be amended in any way except by a writing expressly purporting to be such an amendment, signed and acknowledged by both of the parties hereto. F. The City Attorney shall meet at least quarterly with the City Manager or the City Council, as requested, to review the performance of this Agreement. G. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their representatives as follows: ATTEST: CINDY MORTESEN CITY CLERK CITY OF EL SEGUNDO, a General Law City KELLY MCDOWELL MAYOR JENKINS & HOGIN, LLP C\Documents and SettingAiensley- M\Local Settings\Tempomry Intemet Fi1es\0LK1\EI Segundo City Attorney Contcaet.doc 97 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding adopting a resolution establishing a policy for retaining, purging, and using electronic communications including electronic mail and voicemail. RECOMMENDED COUNCIL ACTION: 1) Adopt Resolution establishing a policy for retaining, purging, and using electronic communications including electronic mail and voicemail. 2) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: On March 16, 1999 the City Council adopted a Technology and information Systems Master Plan that sets forth the City's general policies regarding electronic communications. The proposed resolution provides additional detail and broadens the City's policy with respect to electronic communications including electronic mail and voicemail. The purpose of this resolution is to establish policies that help ensure the City's compliance with applicable law including the California Public Records Act; protect the public welfare; and facilitate City business practices. ATTACHED SUPPORTING DOCUMENTS: A copy of the proposed resolution. FISCAL IMPACT: None Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _ Yes X No ORIGINATED BY: DATE: Bret M. Piumiee, Director Administrative Services REVIEWED BY: DATE: Ma Stre LyMan ager27�oy y8 [. BACKGROUND AND DISCUSSION (Continued): The ISD staff has met with the Department Heads to explain how the resolution will be implemented and to answer any questions they had. ISD will work with all of the City staff to help make the transition to the new policy go smoothly. Training and documentation will be provided on how to use the tools in the email software to preserve documents that need to be preserved. 99 RESOLUTION NO. A RESOLUTION ESTABLISHING A POLICY FOR RETAINING, PURGING, AND USING ELECTRONIC COMMUNICATIONS INCLUDING ELECTRONIC MAIL AND VOICEMAIL. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Electronic communications, including, without limitation, electronic mail. voicemail, fax machines, and mobile phones, have become common tools in City business. B. While using these technologically advanced communications, it is important to recognize that the City remains obligated, under some circumstances, to preserve communications under California law including, without limitation, the Public Records Act (Gov't. Code §§ 6250- 6276.48). C. In addition, it is important to make it clear to persons utilizing these communication devices that these tools are provided by the City to facilitate public business. Although incidental personal use of electronic communications may be understandable and acceptable, they remain public property and should be used for public purposes. D. On March 16, 1999, the City Council adopted a Technology and Information Systems Master Plan ( "Plan"). That Plan sets forth the City's general policies regarding electronic communications. E. Unless otherwise provided, the Plan and this Resolution should be used together in order to effectuate the City's policies regarding electronic communications as expressed in the Plan and this Resolution. F. It is in the public interest that the City Council adopt policies that regulate public officials' and employees' use of electronic communications and identify the circumstances when electronic communications must be preserved, SECTION 2: Purpose. This Resolution is adopted to establish policies that help ensure the City's compliance with applicable law including, without limitation, the California C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \0LK7A \Resolution for Electronic Communicationsll.doc Page 1 of 9 Last modified on 5/10/2004 7;03 AM 100 Public Records Act; protect the public welfare; and facilitate City business practices. Nothing contained in this Resolution is intended to hinder City officials', officers', or employees' use of electronic communications. SECTION 3: Definitions. Unless the contrary is stated or clearly appears from the context, the following definitions will govern the construction of the words and phrases used in this Resolution: A. "Archival form" means either: Transcribing or printing electronic communications in a legible hard copy form; or 2. Transmitting, converting, or recording an electronic communication into an electronic format by which the informational content of the electronic communication is permanently or indefinitely preserved and such information may be retrieved in readable or audible and comprehensible form. Examples of such storage include, without limitation, optical disk storage; microfiche; and digital photography that is incapable of deletion or alteration, B. "Communications equipment and software" means office equipment and software used for communicating including, without limitation, telephone (including voice mail), fax machine, copy machine, office automation equipment (computer terminals or personal computers, including laptops) and communications software applications such as electronic mail and Internet browsers. C. `Electronic communication" or "communication" means any communication to, from, between or among any City official(s) or employee(s) by using an electronic communication system for City business purposes when it unnecessary that the informational content of such communication be preserved for future City use or reference. D. "Information Technologies" or "IT" means any system, device, hardware, software, or other equipment designed and used for transmitting or receiving communications by any form of electronic mail (e -mail) or voice mail system, or any network of interconnected computers, including, without limitation, the Internet and Worldwide Web, as used for such purposes. C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \OLK7A \Resolution for Electronic Communicationsll.doc Page 2 of 9 Last modified on 5/10/2004 7:03 AM 101 E. "Users" means City officers, employees (regular, extra -help and temporary) contractors, volunteers and other individuals provided access to IT. SECTION 4: Applicability. This policy applies to users. Third parties should only be provided access to the City's IT as necessary for their business purpose with the City and only if they agree to abide by all applicable rules. SECTION 5: Routine Deletion of Electronic Communications. Unless otherwise specified in this Resolution, electronic communications should be routinely deleted from IT without preserving any portion of the informational content of the communication as prescribed by the communications system. SECTION 6: Preservation of Electronic Communications. Electronic communications must be converted into archival form when either: A. A law expressly requires the communication be kept, or B. Preserving the communication is necessary or convenient to discharging the City official's duties and the communication was made or retained to preserve its informational content for future City use or reference. SECTION 7: Archives Preserved pursuant to Retention Schedule. Once in archival form, electronic communications will be preserved pursuant to the City's approved retention period for the file or record series in which such communication is placed, or to which it relates. Retention provisions of this section will not be deemed to impose any legal requirement or obligation on the City or any of its officers and employees not otherwise required or established by any other provision of law. Following consultation with the city attorney, the city manager, or designee, will determine whether such communications should be permanently preserved, disclosed, produced, or destroyed in accordance with the City's retention schedule. SECTION 8: Compliance with law. Immediately upon receiving a public records request, subpoena, or court order which identifies an electronic communication, City officers and employees will use their best efforts, and use all reasonable means practicable, to preserve such electronic communications. SECTION 9: City's Ownership of IT. All IT and electronic communications are the City's sole property. The City reserves all rights, including termination of service C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \OLK7A \Resolution for Electronic Communicationsll.doc Page 3 of 9 Last modified on 5/10/2004 7:03 AM iUL without notice, on all IT that it owns and operates. This Resolution will not be construed as waiving any City rights nor will it conflict with applicable law. SECTION 10: City Manager Authorization. The city manager, or designee, may specify how IT resources will be used and administered to comply with this Resolution, other City rules, policies, resolutions and ordinances. SECTION 11: Security. A. The City's IT requires that each user have a unique identity ( "User -ID ") protected by a password to gain access. The User -ID represents authorized users in various activities, provides access to particular software and associated the user's authorization to access system data with the user's own identity. Accordingly, misusing a User -ID would violate this Resolution. B. The user is responsible for any modifications or access to IT data made pursuant to a user's User -ID. Users should not, therefore, disseminate their User -ID or password. Moreover, users should take all reasonable steps to ensure that IT is restricted to authorized users. C. The City has complete authority to reassign, change, delete, block, or otherwise alter and modify any employee User -ID and password. Users will provide authorized City representatives with their User -ID and passwords upon request. D. This Resolution supersedes §§ 7.1 .3 and 7.2 of the Plan to the extent that this Section 11 differs from the Plan. SECTION 12: Use Regulation. A. IT is intended for City business. Users may use IT for incidental personal use that does not interfere or conflict with City business or job performance during regular duty hours. Incidental means infrequent usage. Personal use of the City's IT is at the users' own risk and may be accessed, reviewed, copied, deleted or disclosed by the City. Employees will reimburse the City for personal use of communications equipment in accordance with the practice established in their department. B. Acceptable use is limited to the following: C: \Documents and Settings \lrobinson \Local settings \Temporary Internet Files \GLK7A \Resolution for Electronic Communicationsll.doc Page 4 of 9 Last modified on 5/10/2004 7:03 AM 1 O Communication relating directly to achieving City or department goals and the user's personal work- related goals. 2. Communication relating to a user's individual professional development in the City. 3. Applying for or administering grants and contracts for City programs. 4. Use for advisory, standards, research, analysis, and professional society activities relating to the user's job duties and tasks. S. Announcing and tracking new laws, procedures, policies, rules, services, programs, information, or activities affecting the City. 6. Any general or routine governmental administrative communications. C. Access to City IT equipment and resources by recognized employee organizations may be allowed pursuant to an applicable MOU and consistent with this policy's references to personal uses. Access may be authorized only to the extent that union business is limited to those lawful activities pertaining directly to the employer - employee relationship and not such internal organization business such as soliciting membership, campaigning for office, organization of meetings and elections, and will not interfere with the efficiency, safety and security of City operations. 2. Employee organizations and their representatives will not have greater access to use of computer resources than City employees. Using IT to communicate between union representatives and City representatives is considered City business and will be allowed during regular duty hours. Union use of IT is at the users own risk and may be accessed, reviewed, copied, deleted or disclosed by the City. D. Users are encouraged to use generally accepted practices of etiquette while using electronic communications and IT. The City's Information Systems Manager can provide users with such forms of etiquette. C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \OLK7A \Resolution for Electronic Communicationsll.doc Page 5 of 9 Last modified on 5/10/2004 7:03 AM I Oti SECTION 13: Prohibited Uses. Prohibited uses of communication equipment and software include without limitation: A. Uses that violate any local, state, or federal law; B. Uses violating any part of this Resolution, an MOU, or City Policy. C. Uses relating to a user's private commercial activities including, without limitation, advertising and consulting; D. Accessing and distributing computer games; E, Fundraising or public relations activities outside the scope of City business; F. Political activities; G. Religious activities; H. Unauthorized access to systems, software or data; I. Creating or propagating viruses; Disrupting services; K. Intentionally destroying or damaging equipment, software, or data; L. Threats; M. Harassment; N. Defamation; and O. Access to, or communication of, material or graphic images which are abusive threatening, obscene or profane. SECTION 14: Sender Identification. All electronic communications must appropriately identify the sender. IT may not be used to intentionally misrepresent one's identity. Another user's e-mail will not be read unless there is a City purpose for doing so and is authorized by a supervisor. No previously sent e-mail message will be changed without authorization from the original author. C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \OLK7A \FKesolution for Electronic Communicationsll.doc Page 6 of 9 Last modified on 5/10/2004 7:03 AM z 4)3 SECTION 15: Computer Software. Computer software protected by copyright is not to be copied from, into, or by using city computing facilities, except as permitted by law or by the contract with the owner of the copyright. No software may be installed, copied, or used on IT except as otherwise permitted by the city manager, or designee. This Section 15 will take precedence over any contradictory statements in § 7.1.2 of the Plan. SECTION 16: Suspension of Privileges. The City may suspend user IT privileges without notice for reasons relating to suspected violation of City policies, contractual agreements, or local, state, or federal laws. This includes, without limitation, to instances of employee termination, investigations of IT usage misconduct or when the user is deemed to represent a threat to any component of IT. Access will be restored when deemed appropriate by the city manager, or designee, considering the circumstances surrounding the suspension. SECTION 17: No Expectation of Privacy. A. Users should not regard any electronic communication as personal, private or confidential. The City may conduct reviews of the content of messages and files, and web sites visited on the Internet, including random reviews, when in the exercise of its business judgment, the City determines that it would be prudent to do so. The City may, without notice, inspect, repair and service all workplace computers; review and disclose all information transmitted through IT; control access to IT in accordance with Federal, State, and local regulations; and access all information stored on all IT for any reason. B. City may restrict access to any Internet source it determines, in its sole discretion, that a source is unnecessary to facilitate City business. Restriction of a specified source does not imply approval of other non- restricted sources. C. The City may restrict access to IT without notice and without a user's consent. D. This Section 17 takes precedence over any contradictory statements in § 7. 1.1 of the Plan. SECTION 18: Disclaimers. Newsgroups, chat rooms, Usenet, and Listservs (electronic discussion groups) are specialized resources on the Internet for sharing information with other professionals. All authorized participation in such forums must include the C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \0LK7A \Resolution for Electronic Communicationsll.doc Page 7 of 9 Last modified on 5/10/2004 7:03 AM 10 following disclaimer: "Views expressed by the author do not necessarily represent those of the City of El Segundo." SECTION 19: Confidential Information. IT may not be used to communicate confidential City information to unauthorized individuals within or outside of the City. Confidential information includes any information whose release is restricted under local, state or federal law, any personnel information or records or any other information prohibited fiiom release to unauthorized persons by the employee's supervisor, manager or department head. If an employee is unsure if City information or records are confidential, the employee is required to ask a supervisor before releasing such information to unauthorized individuals. This Section 19 specifically repeals contrary statements in § 7. 1.1 of the Plan. SECTION 20: Violations. Misuse of City communications equipment and software is a violation of this Resolution and will result in disciplinary action up to and including dismissal from employment. SECTION 21: Technology Master Plan. Unless specifically amended or superseded by this Resolution, nothing in the Plan is changed by this Resolution. Rather this Resolution will supplement the Plan to the extent needed to fulfill the objectives and implement the policies identified in this Resolution. SECTION 22: Administrative Policies and Procedures. The city manager is authorized to adopt Administrative Policies and Procedures that further the purpose of this Resolution. SECTION 23: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. [Signatures on next page] C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet Files \OLK7A \Resolution for Electronic Communicationsll.doc Page 8 of 9 Last modified on 5/10/2004 7:03 AM 10 (, PASSED AND ADOPTED this _ day of 2004, ATTEST: Cindy Mortesen, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney m Karl H. Berger Assistant City Attorney Kelly McDowell, Mayor C: \Documents and Settings \lrobinson \Local Settings \Temporary Internet riles \0LK7A \Resolution for Electronic Communicationsll.doc Page 9 of 9 Last modified on 5/10/2004 7:03 AM 1 c1 f; EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to receive and file the FY 2004 -2005 Preliminary Operating Budget and Five Year Capital Improvement Project Plan and publish key budget dates. RECOMMENDED COUNCIL ACTION: 1) Receive and file the FY 2004 -2005 Preliminary Operating Budget and Five -Year Capital Improvement Project Plan 2) Publish announcements of the key budget dates: a) Budget Workshops b) Continued if Necessary c) Public Hearing d) Continued Public Hearing and Adoption August 17, 2004, 5:00 p.m. to 7:00 p.m. August 18, 2004, 5:30 p.m. to 7:00 p.m. September 7, 2004, 7:00 p.m. September 21, 2004, 7:00 p.m. 3) Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: Copies of the FY 2004 -2005 Preliminary Operating Budget and Five -Year Capital Improvement Project Plan have been distributed to the City Council and are available for public inspection in the Library, City Clerk's office and the on the City web site www.elsegundo.org. Continued ATTACHED SUPPORTING DOCUMENTS: The FY 2004 -2005 Preliminary Operating Budget and Five -Year Capital Improvement Project Plan (On Separate Cover). FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: —Yes _ No ORIGINATED BY: DATE: Br M. Plumlee, Director Administrative Services REVIEWED BY: DATE: City Manager 7 Oy ary nn, I u J BACKGROUND & DISCUSSION CONTINUED: Incorporated in the FY 2004 -2005 Preliminary Operating and Capital Improvement Budget are new programs, new revenues orfees; and program changes /reductions recommended bythe City Council at the Strategic Development Session held on July 15 and 16, 2004. These recommendations included reductions of approximately $3.0 million, revenue enhancements of $370,500; and recommendations to close a remaining fiscal year 2004 -2005 budget gap of approximately $1.6 million as described below. The recommendations to close the fiscal year 2004 -2005 budget gap included eliminating the water well project and transferring the available funding of $510,000 to the General Fund; transferring $560,000 set aside for sewer line repair in the Infrastructure Replacement Fund to the Sewer Fund for operational costs that would have otherwise been supplemented by the General Fund; reallocate $125,000 from the community center project to the city hall roofing project that would have otherwise been supplemented by the General Fund; transfer back excess liability reserve of $300,000 from the General Liability fund to the General Fund; and transfer $80,000 from the Designated for Economic Uncertainty Fund (formallythe Emergency Reserve Fund and Dry Period Fund) to the General Fund. Due to a compressed time schedule in preparing the preliminary budget, the water and wastewater rate increases have yet to be incorporated into the preliminary budget. Staff will incorporate the Council approved rate increases in the final adopted budget. Also, the preliminary budget includes the merging of the Emergency Reserve Fund and the Dry Period Fund into a single fund appropriately titled Designated for Economic Uncertainty. The beginning balance for this fund in fiscal year 2004 -2005 is estimated to be $2,500,000 and would be specifically designated for economic uncertainties such as the closure or change in a major revenue generating business or industry that resulted in a significant revenue loss to the City. 110 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action regarding the annual adoption of the City's Investment Policy. RECOMMENDED COUNCIL ACTION: (1)Adopt City's Investment Policy as submitted. (2)Alternatively discuss and take other action related to this term. BACKGROUND & DISCUSSION: The Investment Policy of a local agency, by State law, must be adopted annually by its legislative body. The policy presented herewith for consideration and adoption has no changes from that which was approved last year. ATTACHED SUPPORTING DOCUMENTS: Recommended Investment Policy and attachments FISCAL IMPACT: Operating Budget: N/A Amount Requested: N/A Account Number: N/A Project Phase: N/A Appropriation Required: Yes X No ORIGINATED: t", w� 4 E. Lanohere. Citv Treasure AY5� Mary Strenn, City Manager DATE: 06 /10/03 �T1 1 City of El Segundo Investment Policy 1.0 Policy: It is the policy of the City of El Segundo to invest public funds in a prudent manner with the primary objectives of, in priority order, safety, liquidity and yield, and in conformance with all state and local statutes governing the investment of public funds. 2.0 Scope: This investment policy applies to all funds invested on behalf of the City of El Segundo. These funds are accounted for in the City of El Segundo's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 General Fund 2.1.2 Special Revenue Funds 2.1.3 Capital Project Funds 2.1.4 Enterprise Funds 2.1.5 Trust and Agency Funds 2.1.6 Debt Service Fund 3.0 Prudence: When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds, the City Council, Treasurer and other persons authorized to make investment decisions on behalf of the City, shall act with the care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. 3.1 The standard of prudence to be used by investment officers shall be the "prudent investor" standard and shall be applied in the context of managing an overall portfolio of money and investments that belong to the public. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 08/04 112 4.0 Objective: The primary objectives, in priority order, of the City of El Segundo's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of El Segundo shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City shall only invest in high quality securities and it shall diversify its investments in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio so as not to harm the City's cash flow and principal. The City shall also structure its portfolio so as to prevent the need to sell securities prior to maturity and it shall not take short positions, that is, selling securities that the City does not own. 4.2 Liquidity: The City of El Segundo's investment portfolio will remain sufficiently liquid to enable the City of El Segundo to meet all operating requirements which might be reasonably anticipated. 4.3 Returns on investment: The City of El Segundo's investment portfolio shall be designed with the objective of attaining a return throughout budgetary and economic cycles, taking into account the City of El Segundo's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority: Authority to manage the City of El Segundo's investment program is derived from the following: State of California Government Code Section 53600 et seq. Management responsibility for the investment program is therefore delegated to the City Treasurer, who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, wire transfer agreements, collateral /depository agreements and banking service contracts. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Authorized Financial Dealers and Institutions: The City Treasurer shall transact business only with banks, savings and loans, state and federal credit unions, and securities dealers. The Treasurer shall select and maintain a current list of broker /dealers, as defined by Corporations Code Section 25004, authorized to provide the City investment services. This list of broker /dealers shall be included in the Treasurer-4s monthly investment report to the City Council. The broker /dealers shall meet the requirements of Government Code Section 53635.5 and Securities & Exchange 2 08/04 11 7.0 :1 Commission Rule 240.15c3 -1 (uniform net capital rule). The Treasurer shall keep on file with the City an audited financial statement for each authorized broker /dealer's last complete fiscal year. Each authorized broker /dealer shall execute an acknowledgement that it has read the City =s current Investment Policy and that it will abide by the terms and conditions of the Policy. Additionally, each such broker /dealer shall complete the questionnaire attached hereto. City funds shall only be placed in and invested with depositories that meet the requirements of Government Code Sections 53630 et seq. Authorized & Suitable Investments: The City of El Segundo is empowered by California Government Code Section 53600 et seq. to invest in the following types of securities pursuant to the limits imposed by said statute. (A copy of Government Code Sections 53601 and 53601.6 are attached and by reference herein incorporated). Of such permitted investments, City funds may be invested, subject to the maturity and percentage restrictions contained in Government Code Section 53601 and 53601.6, as amended from time to time, as set forth below: 7.1 Permitted Investments/Deposits. 7.1.1. Securities of the U.S. Government 7.1.2. Certificates of Deposits 7.1.3. Negotiable Certificates of Deposit 7.1.4. Bankers Acceptances 7.1.5. Commercial Paper 7.1.6. Local Agency Investment Fund (LAIF) 7.1.7. Time deposits 7.1.8. Mutual Funds 7.1.9. Medium Term Notes 7.1.10. County Pooled Funds Collateralization: Collateralization will be required on certificates of deposit pursuant to Government Code Sections 53652 through 53667. Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. Safekeeping and Custody: All security transactions entered into by the City of El Segundo shall be conducted on a delivery- versus - payment (DVP) basis pursuant to Government Code Section 53601. Except for certificates of deposit, securities shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section 53608. 08/04 114 10.0 Diversification: The City of El Segundo will diversify its investment by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no investment shall be made in contravention of Government Code Sections 53601 and 53601.6 or which will cause more than 50% of the entity's total investment portfolio to be invested in a single security type or with a single financial institution. 11.0 Maximum Maturities: To the extent possible, the City of El Segundo will attempt to match its investments with anticipated cash flow requirements. The City will not directly invest in securities maturing more than five (5) years from the date of purchase pursuant to Government Code Section 53601. 12.0 Internal and External Control: The Treasurer shall establish internal control procedures such that daily investment activity is being reviewed by the Director of Finance. These procedures shall provide adequate internal controls to insure compliance with this Investment Policy and state law. The procedures shall be reviewed annually by an independent external auditor. If the City deposits funds in County Treasuries for investment by County Treasurers, the City Treasurer shall review the statements and reports generated pursuant to Government Code Sections 16481.2, 27133, 27134 and 53684 for each County in which the City has deposited funds. Based upon the review process, the Treasurer shall on a quarterly basis provide a written report to the City Council summarizing any failure by the County Treasuries to comply with state law or their own investment policies and any significant investment activity by the County Treasuries. If any particular investment is downgraded, the Treasurer and Director of Finance will review and determine if a change in that particular investment must be made. The City Council shall establish a periodic independent external audit of the City's compliance with this Investment Policy. 13.0 Reporting: The Treasurer shall file a monthly report, which states its relationship to the Statement of Investment Policy. This report mush be filed with the City Manager and the City Council and comply with Government Code Sections 53607, 53646 and 53684. The General elements of the monthly reports include, but are not limited to, the following_ a. Type of investments. b. Issues. C. Date of maturity. 08/04 1 i ., d. Par and dollar amount invested e. Current market value of securities with maturity in excess of twelve months f. Rate of interest. g. Statement relating the report to the Statement of Investment Policy Statement that there are sufficient funds to meet the next 6 month's obligations County pool investment report List of current authorized broker /dealers List of all investments not held by a third party custodian and the reason they are not placed with a third- party custodian. The Treasurer shall provide the California Debt and Investment Advisory Commission (CDIAC) with second and forth quarter investment portfolio reports in order to comply with Assembly Bill 943 (AB943.) These reports must state the financial assets of the City and contain the information detailed in Government Code section 53646(b). The reports must be filed with the CIDAC within 60 days after the close of the second and forth quarters of each calendar year. 14.0 Investment Advisory Committee: The City has established an Investment Advisory Committee (IAC) comprised of the City Treasurer, the Administrative Services Director, an El Segundo Resident (Council appointed) and a member of the investment community (Council appointed). The IAC shall be provided with copies of the monthly reports identified in Section 13. The IAC shall meet the third Tuesday at the end of each quarter to discuss the City's investments and shall communicate in writing any concerns or comments it has with respect to the City =s investments or this Investment Policy to the City Council. 15.0 Ethics and Conflicts of Interest: All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. The City Treasurer, or when appropriate the Deputy City Treasurer, shall avoid any transaction that might impair public confidence in the City's ability to govern and manage the investment of public funds in an effective manner. The City Treasurer, Deputy City Treasurer, or other official charged with the responsibility of making investment decisions shall have no vested interest in any investment being made involving public funds of the City, and shall gain no financial benefit from such investment decisions. inve.t2003 08/04 Glossary Agency. A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA). Basis point. A basis point equals one one - hundredth of 1% (.01 %). Book value. The value at which a security is carried on the inventory lists or other financial records of an investor. This value may be the original cost of acquisition of the security, or original cost adjusted by the amortization of a premium or accretion of a discount. The book value may differ significantly from the security's current value in the market. Broker. A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; he does not position or take ownership of the security. Certificate of Deposit (CD). A deposit of funds, in a bank or savings and loan association, for a specified term that earns interest at a specified rate or rate formula. Collateralization. Process by which a borrower pledges securities, property or other deposits for the purpose of securing the repayment of a loan and /or security. Coupon rate. Interest rate, expressed as a percentage of par or face value, that issuer promises to pay over lifetime of debt security. Current yield (Current Return). A measure of the simple interest annual yield for interest - bearing investments with maturities of one year or more. To calculate the current yield, the annual coupon interest income is divided by the amount paid to acquire the investment. It is important to note that the current yield is only.accurate for investments purchased at par. The current yield calculation includes just one income cash flow — the annual interest income. It ignores the profit or loss resulting from discounts and premiums. Custody. The service of an organization, usually a financial institution, of holding (and reporting) a customer's securities for safekeeping. The financial institution is known as the custodian. Delivery versus payment (DVP). A settlement procedure where payment for a securities purchase is made simultaneously with the transfer of the purchased securities. The same procedure applies for a securities sale; the securities are transferred as payment is made. Discount. The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. 08/04 117 Discount securities. Securities that do not pay periodic interest. Investors earn the difference between the discount issue price and the full face value paid at maturity. Treasury bills, bankers' acceptances and most commercial paper are issued at a discount. Diversification. Dividing investment funds among a variety of securities, offering independent returns, to reduce risk inherent in particular securities. Federal Agency Securities. A variety of securities issued by several Federally sponsored agencies. Some are issued on a discount basis and some are issued with coupons. Several have the full faith and credit guarantee of the U.S. government, although others do not. Federal Deposit Insurance Corporation (FDIC). A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal funds (Fed Funds). Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each other overnight or on a longer basis. They may also transfer among each other on a same -day basis through the Federal Reserve banking system. Fed funds are considered to be immediately available funds. Fed Funds Rate. Interest rate charged by one institution lending federal funds to another. Federal Home Loan Bank (FHLB). The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis -a -vis member commercial banks. Federal Home Loan Mortgage Corporation ( FHLMC). A U.S. Corporation and instrumentality of the U.S. government. Through its purchases of conventional mortgages, it provides liquidity to the mortgage markets, much like FNMA. FHLMC's securities are highly liquid and widely accepted. FHLMC assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal National Mortgage Association (FNMA). FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing & Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed -rate mortgages. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Reserve System. The central bank of the United States created by Congress and consisting of a seven - member Board of Governors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. Government National Mortgage Association (GNMA or Ginnie Mae). Securities guaranteed 7 08/04 1%8 by GNMA and issued by mortgage bankers, commercial banks, savings and loans associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass- through is often used to describe Ginnie Maes. Liquidity. The quality of an asset that permits it to be converted quickly into cash without a significant loss of value. Local Agency Investment Fund (LAIF). A special fund in the State Treasury which local agencies may use to deposit funds for investment and for reinvestment. It offers high liquidity can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Market Value. The price at which a security is currently being sold in the market. Maturity Date. The specified day on which the issuer of a debt security is obligated to repay the principal amount, or face value, a security. Par Value. The stated or face value of a security expressed as a specific dollar amount marked on the face of the security; the amount of money due at maturity. Par value should not be confused with market value. Primary Dealer. A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC), registered securities broker - dealers, banks, and a few unregulated firms. Prudent Person Rule. A standard of conduct where a person acts with care, skill, prudence, and diligence when investing, reinvesting, purchasing, acquiring, exchanging, selling and managing funds. The test of whether the standard is being met is if a prudent person acting in a similar situation would engage in similar conduct to ensure that investments safeguard principal and maintain liquidity. Rate of Return. The amount of income received from an investment, expressed as a percentage. A market rate of return is the yield that an investor can expect to receive in the current interest - rate environment utilizing a buy- and -hold to maturity investment strategy. Safekeeping. A procedure where a third party acting as custodian for a fee holds securities. Secondary Market. Markets for the purchase and sale of any previously issued financial instrument. The first sale of a financial instrument by the original issuer is said to be done a primary market. All subsequent trades are said to be secondary market. Settlement Date. The date on which a trade is cleared by delivery of securities against funds. The date may be the same date as the trade date or later. 8 08/04 1 1 9 Total return. Interest income paid on the invested principal, plus interest income earned from the successive reinvestment of that income, plus projected capital gains (or minus losses) on the investment. Differs from yield to maturity because (1) it can include gains or losses from sales prior to maturity, and (2) it permits the assumption of a reinvestment rate different from the yield earned on the underlying principal. Trade Date. The date on which a transaction is initiated or entered into by the buyer and seller. Treasury Bills. Short-term U.S. government non - interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three - and six -month bills are weekly, while auction of one -year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Notes. Intermediate U.S. government debt securities with maturities of one to 7 years. Treasury Bonds. Long -term U.S. government debt securities with maturities of 10 years or longer. Currently, the longest outstanding maturity is 30 years. Yield. Loosely refers to the annual return on an investment expressed as a percentage on an annual basis. For interest- bearing securities, the yield is a function of the rate, the purchase price, the income that can be earned from the reinvestment of income received prior to maturity, call or sale and the time from purchase to maturity, call or sale. Different formulas or methods are used to calculate yield. See Yield to Maturity and Total Return Analysis. Yield -to- maturity. The rate of return yielded by a debt security held to maturity when both the interest payments and investor's potential capital gain or loss are included in the calculation of the return. 9 08/04 120 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent AGENDA DESCRIPTION: Consideration and possible action to contract with Comerica Bank for check processing, lockbox, software upload services for utility payments made by residential and commercial accounts. (Fiscal impact $15,100) RECOMMENDED COUNCIL ACTION: (1) Authorize the City Manager to execute a standard professional services agreement with Comerica Bank for check processing, lockbox, and software upload services for utility payments made by residential and commercial accounts. (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In June 2004, the City's Account Specialist II (City Cashier) retired and the position will not be filled. At that time, the Cashier function was relocated and merged with existing operations in the Business Services, Treasurer's and Public Works functions. A significant portion of the function was compiling and reconciling utility payments made at City Hall. Please see attached continuation page marked "Background and Discussion ". ATTACHED SUPPORTING DOCUMENTS: Banking Proposal — Wholesale lockbox with data transmission FISCAL IMPACT: Operating Budget: Amount Requested: $15,100 Account Number: 501 -400- 7102 -6206 Project Phase: Appropriation Required: –X—Yes No ORIGINATED: DATE: July 22 2UU4 Ralph E. Lanphere, City Treasurer oc111oa¢n MW. MAr=. Strenn 10 121 BACKGROUND & DISCUSSION: The Water Department currently uses American Business Software to maintain water customer account billing and payment information and Dataprose Inc. to print and mail customer billings with optical payment scanning capabilities. Currently, Water staff is manually inputting or scanning all water payments into the American Business Software. The lockbox services with Comerica Bank will establish a segregated bank account to receive mailed water payments and will improve check processing and payment posting in the American Business Software system through optical scanning methods and automated file uploads from the bank. It will eliminate dependency on staff for routine data input and free staff to spend more time on customer service related issues. The proposed Comerica Bank service charge is estimated to cost is $1,000 per month or $12,000 per year. Additional contingency implementation costs of $3,000 ($75 X 40hours) for computer programming with Comerica Bank, American Business Software (water software) and Data Prose Inc. for optical payment scanning and file uploads and a one -time implementation fee of $100. The total fiscal impact is $15,100 and will require an annual appropriation from the Water Fund. 12 COMERICA BANK - CALIFORNIA SAMPLE ANALYSIS STATEMENT FOR City Of El Segundo WHOLETAIL LOCKBOX with DATA TRANSMISSION SERVICES UNIT SERVICE REQUIRED RtBTA UNITS PRICE CHAIKIES BALANCE Monthly Malmetunce ,ft, 1 166.000 166.00 196,089.21 PO Box Annual Fee 1 20.000 20.00 26,172A1 Per Run Processed 2600 0.320 640.00 808,617.24 Dale TremmNNNon 1 160.000 160.00 188,793.10 Total AnsyxW Wholesale Lockbox Fese $966.00 1,214,69827 ImplemnMaBon Foe, per box lens am tee not In teal 1 100.000 100.00 126,062.07 Special Progno a. Ing - Transmission pr hour 76.000 0.000 0.00 •Averspe 40 hour ' Tohl Rpu1rW Balance for Servlos Fees $1,214,688.97 123 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the waiver of fees for city services associated with Richmond Street Fair. (Fiscal impact $2,070) tECOMMENDED COUNCIL ACTION: 1) Waive fees for city services associated with the Richmond Street Fair. discuss to this item. BACKGROUND & DISCUSSION: The Richmond Street Fair is an annual community event that benefits the El Segundo Community. The Recreation and Parks Director has the authority to issue the permit, for the events, but the fee waiver request must be approved by City Council. The Fair is scheduled to take place on October 9, 2004. The Chamber of Commerce sponsors the Richmond Street Fair. The Fair will take place on 100, 200 and 300 blocks of Richmond St. and the west 100 and 200 blocks of Grand Ave. The event is similar to those of years past with a few extra requests this year due to recent building construction. The city services that are being requested are the use of the Show Mobile with a staff person to operate, RSVP's for traffic control, barricades and posting for street closures, waive permit parking in parking structure located at Grand and Richmond St., In addition, the Chamber requests the use of the Recreation and Parks Department hot sink for the food vendors, sound system, tables, chairs and risers for an additional stage area. The Chamber further requests a large city truck be parked at the medium across from the ingress and egress of the public lot on Grand and Richmond. Staff assistance is also required to set up the portable sink, portable stage and use of sound equipment. Fire Prevention Inspector staff is also required for this event. Costs to be waived: Fire Inspector, $276. Parks Crew overtime $1,200, Showmobile $200., Part-time Sound Tech, $122, Street Crew overtime $256., plus equipment $16. (Police department utilizing RSVP at no cost). All items requested per the permitting process have been received and filed. ATTACHED SUPPORTING DOCUMENTS: Letters of Request from the El Segundo Chamber of Commerce. FISCAL Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required _Yes x No r of Recreatiq% and Parks REVIEWED BY: DATE: 0/1, 0 y A71oy 124 11 Jul -21 -04 11:29A El Segundo Chamber 1310 322 6880 P.01 The HAM3ER June 23, 2004 Ms. Stacia Mancini, Director Recreation and Parks Department City of hI Segundo 339 Sheldon Street El Segundo. CA 90245 Dear Stacia: The E1 Segundo Chamber of Commcrcc respectfully requests the support of the City of El Segundo for the 28" Annual Richmond Street Fair, scheduled from 9:00 a.m. to 5:00 p.m. tin Saturday, October 9. 71uc Fair will take place in the 100. 200, and 300 blocks of BIchnuond Street and the West I00 and 200 blocks of Grand and Eranklin Avenues. All businesses and residences in the affected areas will be notified to minimize their inumvenience. One of the most significant elements of the Richmond Street Fair is its intended ntix of local community groups and organizations with professional fair exhibitors and vendors. The City of El Segundo's continuing support through the years has been the key to the success of the event and enjoyment of all those who attend and participate. For 2004, the El Segundo Chamber of Commerce respectfully requests the following City assistance and waiver of all permit and use tees: I . Recreation and Parks Department a. Use of the Show Mobile for the Adult Stage. h. Use of the City's portable hot sink for the Food Court. c. Risers for the Children's Stage. d. Portable sound system for the Children's Stage. e. Folding tables and folding chairs for the food court and other areas. 2. Public Works Department a. Street closures to thru tral7ic between 6:00 a.m. and 7:30 p.m. in the 100, 200, and 300 blocks of Richmond Street and the West 100 and 200 blocks of Grand and Franklin Avenues with appropriate barricades and signagc. b. "No Parking" signage posted, on the above streets at the appropriate advance time for notification c. Permits to hang two banners or signs at locations to be determined (in Sepulveda Boulevard. d. Street cleaning 1.5 hours lollowing the close of the Fair c. Use of City parking lot at Richmond Street and Franklin Avenue. 427 Main Street • El Segundo, CA 90245 • 310.322.1220 • Fax 310.322.6880 Email: info (i�elsegundoch amber. arg 125 Jul -21 -04 11:29A El Segundo Chamber 1310 322 6880 P.02 3. Community, Economic and Development Department a. Electrical and amplified sound permits. 4. Police Department a. Notification to NTTA of bus rerouting from 6:00 a.m. to 7:30 p.m. b. T'r'affic and parking enforcement assistance as needed c. Wuive permit Parking in Parking Structure located at Grand Avenue and 1Zichmond Street fur die Day for Public and Vendor Parking. 5. Fire Department a. Fire inspection as necessary. Exact quantities of items and location plans will he worked out with each department. Per City requirements, tltc Chambcr will lumish the City with the Chamber's insurance certificate naming the City of Fl Segundo as additional uuured. The Chamber is requiring each exhibitor and vendor to furnish their own insurance certificate naming the City and Cliambcr as additional insured. The insurance is for $1 million as requested by the City. Again, our most sincere and deep appreciation to you and the City of hl Segundo for your very precious time end sitmificanl assistance in continuing an El Segundo tradition for over a quarter of a century! Tf there are any clarification needs, please notify me, and they will lie addressed immediately. Mj?st sincerely yours, Daniel L. Ebner Executive Director 120- El Segundo ado TheCHAM3ER Dear Stacia: This is a revised communication from The Chamber regarding the Richmond Street Fair. It is the same except for page 2, number 4, Police Department, letter c. Letter c: Waive Permit Parking in Parking Structure located at Grand Avenue and Richmond Street for the Day for Public and Vendor Parking. This language was actually written by Sergeant Al Graham when I was at his office. I think you came in while we were doing this. Please call or email me with any clarification needs. I have a call into Judy Andoe to meet with her to go over our Application, etc. I hope she and I can meet next Monday or Tuesday. We are planning to mail out our RSF Application materials next Tuesday. Take great care, and, again, thank you very much for everything! M st sincerely, 427 Main Street . El Segundo, CA 90245 • 310.322.1220 . Fax 310.322.6880 Email: info @elsegundochamber.org 127 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar AGENDA DESCRIPTION: Consideration and possible action regarding the waiver of fee for city services associated with the American Heart Associations' Annual Heart Walk fundraiser. (Fiscal Impact: $6,497) 1) Waive fees for city services associated with the American Heart Association Heart Walk fundraiser. 2) Alternatively discuss and take other action on related to this item. BACKGROUND & DISCUSSION: The American Heart Association is requesting to host their 5th Annual Heart Walk fundraiser in El Segundo. The Heart Walk is scheduled for Saturday, September 18, 2004. The request is for services are similar to those of years past with the request of fees being waived. The city services that are being requested are the use of the Show Wagon with a staff person to operate, police for traffic control, streets personnel, barricades and cones for street closures and disposable trash receptacles and liners. In addition, the American Heart Association is requesting the Paramedics be on site for informational purposes, as in the past. Requested costs to be waived: Police: 1- Lieutenant $320, 1- Sergeant (OT) $457, 4 motors $1826 (OT), 2 bikes (OT) $913, 2 PSO $358, 1 Cadet $83, 5 police vehicles $138, Parks Division Parks crew (OT) $520, showmobile $200, Public Works Street Crew (OT) $836 and equipment $296, materials $550. (Fire /Paramedics on duty— no cost). Total: $6,497 All items required for the special event permit application have been received and filed. ATTACHED SUPPORTING DOCUMENTS: Letter of Request from the American Heart Association FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: Appropriation Required: _Yes X No ni, Direc o of Recreation and Parks REVIEWED BY: Ma Gr dy 12 1.2€3 K Amrri<ao HcM 400! AWaiakw, Ys HEART iWALK. a �Mw„n Blue Shield of CaVoinid July 16, 2004 Mary Strenn City Manager City of L'1 Segundo 350 Main Street El Segundo, CA 90245 Dear Ms. Strenn: I am writing to request that the American Heart Association be put on the City Council's August 3�d Agenda. We would like to ask for the City Council's approval of the5s' annual Heart Walk Los Angeles event, which will be held in El Segundo on Saturday, September 18th at Mattel Corporate Headquarters. All proceeds from the event go to the American Heart Association and its life saving mission. The American Heart Walk is a 5K walk that starts at Mattel Headquarters, proceeds through neighboring streets and then finishes back at Mattel. We are expecting up to 7,000 walkers at the event and about 150 volunteers. In conjunction with the walk there will be a Wellness Festival and Expo, which takes place on September 18th from 8am -12pm on Mattel's grounds at 333 Continental Blvd in El Segundo. The American Heart Association requests the same assistance and fee waivers as in previous years: 1. The following street closures from 7:30 am —11:30 am: Continental Boulevard, Mariposa Avenue, Maple Avenue, Nash Street, and Grand Avenue. (A route map is enclosed foryour convenience- perpermit) 2. Street barricades and 200 traffic cones 3. Motorcycle officers for traffic monitoring and safety assistance 4. Police officers at registration area to escort money deposits 5. Disposable trash receptacles and 200 liners from public works 6. Use of the show mobile - portable stage 7. Fire Engine and paramedics on site for demonstration and information 8. Use of city generator — Honda 5500 All equipment and materials can be dropped off September 17, 2004, after 2:00 pm, at Mattel Corporate Headquarters. There is 24 -hour security provided by Mattel. As in previous years, we would like to work with Judy Andoe regarding logistics involving the City of El Segundo and their services. Thank you very much for your time and consideration. Sincerely, Is /' •(� ica aiv xa Director, Corporate Event Production American Heart Association 816 South Figueroa Street Los Angeles, CA 90017 -2400 213 - 291 -7086 cc: Judy Andoe 12y EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding entering into an agreement with Cotton /Bridges /Associates to provide environmental services (National Environmental Quality Act — NEPA and California Environmental Quality Act — CEQA) for the Sewer Rehabilitation Project in the Smoky Hollow area (Alley west of Main Street from El Segundo Boulevard and in Franklin Avenue from Arena Street and from Eucalyptus Drive to Arena Street) - (Estimated cost = $11,000). RECOMMENDED COUNCIL ACTION: Recommendation — (1) Authorize the City Manager to execute the agreement on behalf of the City; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: Please see attached paged marked 'Background and Discussion ". ATTACHED SUPPORTING DOCUMENTS: Scope of work and fee schedule. 2. Location map. FISCAL IMPACT: Operating Budget: $303,600 EPA grant; $248,400 City matching funds Amount Requested: $ 11,000 Account Number: 301 -400- 8204 -8317 Project Phase: Agreement for environmental services Appropriation Required: No ORIGINATED BY: DATE: July 28, 2004 /� Seimon City E Mary Strer(n City Manager DATE: M03.04 Conrad with Cotton- Bntlges Associates to Pmvide ■ 3 E,v,wmznta Servkes for tive Sewer Rehabilitation Probed IJU BACKGROUND & DISCUSSION: The City has received a grant from the U. S. Environmental Protection Agency (EPA) in the amount of $303,600 for the rehabilitation of sanitary sewers in the Smoky Hollow section of the City with matching funds of $248,400. Smoky Hollow is a primary location in town for small older industries as well as start up businesses. The majority of the sanitary sewer mains were constructed in the 1920's and 1930's. The City completed a Sewer Master Plan in December, 2002. The proposed sewer rehabilitation is selected from the recommendations in the City's Sewer Master Plan. The first two areas are: • 241' LF of 8" sanitary sewers in the alley west of Main Street, from El Segundo Boulevard to 241' LF north of El Segundo Boulevard. • 355' LF of 8" sanitary sewers in Franklin Avenue from Arena Street and from Eucalyptus Drive to Arena Street. The replacement of these two lines will mitigate deficiencies in both hydraulic and structural areas. The estimated project cost is approximately $552,000. As part of the Environmental Protection Agency (EPA) grant process, the City is required to prepare an environmental document to support the EPA with an Environmental Assessment (EA) for the sanitary sewer system rehabilitation. Additionally, the City needs to comply with CEQA for the project. The City contacted three (3) environmental companies and received the following proposals: 1. Cotton /Bridge /Associates $11,000 2. Chambers Group, Inc. $17,450 3. LAS — (declined to participate) ---- - - - - -- Cotton /Bridges /Associates have previously prepared environmental documents for the City. Staff recommends approving the standard agreement with Cotton /Bridges /Associates in the amount of $11,000. It is anticipated that the schedule for this project is as follows: 1. Completion of Environmental Assessment in January, 2005. 2. Adoption of plans and specifications / release for bid April, 2005. 3. Start of construction July, 2005. 4. Completion of construction October, 2005. 08 -03-04 Contract with Cotton - Bridges Associates to Provide i r] Environmental Services for the Sewer Rehabllltation Project 1 ) Cotton/Bridges/Associates AMU m of MD Conrulta rs 800 EAST COLORADO SUN. SUM, 7.70 FASADCNA, CALIFORNIA 377rr7.71M June 1, 2004 FAX: (626) 304 -n n, Maryam Jonas Public Works Department, Administration /Engineering 350 Main Street El Segundo, CA 90245 Subject: Proposal to Prepare NEPA Documentation for Sewer Replacement Project Dear Ms. Jonas: We understand that the City of El Segundo will be receiving a federal Environmental Protection Agency (EPA) grant for a sewer rehabilitation project- Approximately 600 lineal feet of sewer lines will be replaced. As part of the EPA grant process, the City is required to assist EPA with environmental documentation pursuant to the National Environmental Policy Act (NEPA). Based on a similar project we completed in the City of Southgate, we anticipate that EPA will be able to prepare an Environmental Assessment (EA) in support of a Draft Finding of No Significant Impact (FONSI) pursuant to NEPA, in accordance with 40 CFR, Chapter 1, Part 6, the EPA's NEPA compliance regulations. To assist EPA in this regard, we propose to prepare an Environmental Information Document (EID) that the City can provide to EPA for its documentation. This proposal assumes that a joint document for California Environmental Quality Act (CEQA) and NEPA compliance is not needed and that separate CEQA review will be pursued by the City, with the potential for a Categorical Exemption. Approach and Process Per EPA's regulations, the EID will describe and evaluate the environmental effects of the proposed sewer line replacement project and feasible alternatives, to be defined by the City, including the No Project alternative. We will follow EPA's established format for E1Ds and will consult with appropriate federal agencies that may have jurisdiction. We envision the following process to comply with EPA's NEPA requirements for this project: • City provides statement of need for project and project description to CBA for incorporation into EID • CBA coordinates with EPA staff and other agencies as appropriate to identify issues • CBA prepares Draft EID to City staff for review • City reviews draft EID and provides comments to CBA • CBA provides revised draft EID to EPA staff EPA reviews of draft EID and provides comments to City and CBA AN AEC: UM COWANY 1.32 Maryam Jonas June 1, 2004 Page 2 • CBA makes any revisions required by EPA • If required, State Historic Preservation Office issues clearance letter • EPA prepares EA and issues Draft FONSI, and notifies City to publication of availability of the Draft FONSI in the newspaper If requested by EPA to do so, CBA responds to comments received on Draft FONSI and submits draft responses to City and EPA staff for review • EPA office issues final FONSI Scope of Work 1, Project Administration 2. Project Description Preparation 3. Meetings 4. Coordination with City and EPA 5. Preparation of the Draft EID 6. Preparation of response to comments on Draft FONSI T Public hearing/meedng support 8. Reimbursables including direct costs for reproduction, postage, delivery costs, mileage, parking and other direct costs incurred by P &D for the project. Task 6 assumes that very few comments will be received and further, that such comments will require brief responses and will not raise any controversy. Also, as an optional task, we can prepare the EA and FONSI for EPA staff. Assumed Tasks to Be Undertaken by the City 1. Publication of availability of Draft FONSI in newspaper 2. Coordination and consultation with Stars Historic Preservation Act and Native American Heritage Commission, if necessary Schedule and Fee The draft EID will be subject to review by EPA, EPA staff changes will be incorporated into the document, and a Draft FONSI will be released for public review for 30 days, with the notice published in the newspaper. Any comments on the Draft FONS1 received by the City must be addressed in a responses to comments section. Given these project components, we propose the following schedule: 133 Maryam Jonas June 1, 2004 Page 3 • Prepared draft EID for City review: within 30 days of authorization to proceed • City comments an Draft EID to CBA: 7 -14 days • CBA revisions and submittal to EPA for review; S days • EPA review of draft CID: 7 -14 days (estimated) • Incorporation of EPA's comments into EID: 5 days • EPA prepares and circulates EA and draft FONSI for public comment: 30 -45 days • Respond to comments and modify document, as appropriate: 7 days • Issue final action on EA: to be determined by EPA To meet this schedule, we will be reliant on the City to provide critical input on the project description, project statement of need, and design of the project. We do not anticipate preparing a traffic report or pursuing any cultural resources investigation as part of our environmental documentation, it is anticipated that all project impacts cart be mitigated to below a level of significance. The majority of the evaluation will be providing the basis for those conclusions. We estimate the NEPA tasks as outlined above can be completed within a budget of $11,000. We have staff available to begin immediately upon your authorization to proceed. Qualifications As you know from your past work with CBA, we have over 25 years of experience providing environmental consulting services to the public sector. As noted above, within the past two years we completed similar NEPA review for a sewer replacement project in the City of Southgate, and. we are knowledgeable of EPA's particular requirements for this assignment. Our project manager will be Romi Archer, who directed the work in Southgate. CBA looks forward to working with the City on this project Thank you for tailing upon us, and call me if you need anything else of us. Respectfully submitted, Y('A.IAd , t ub z r v Laura Stetson, AICP Principal._ - 131 m r rrn c z a 0 1 s �t r F�l F--1 FW HITING �� �� ST. CONCORD a ST o CONCI! i RICHMOND � ST I I i �i I �7-71OL�U��� �� STANCARD � r STl F �� EUCALYP US � —� SHELDON�� \ PEu U P E SR� =Fi F� LOMITA ILr --j CENTER jNEVADA CALFORNIA L I i I m z S T r^ �— PENN n4 m I ST SIERRA ST MC C L =BUNGALOW f CALIFORNIA r-- 'D 'I < �I FM I K r I. � T li EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Council Reports - Eric Busch AGENDA DESCRIPTION: Consideration and possible action regarding directing staff to evaluate the feasibility of changing the Farmers Market schedule to an alternative day and time. RECOMMENDED COUNCIL ACTION: Direct staff to evaluate the feasibility of changing the Farmers Market schedule and prepare recommendations for consideration by the Downtown Ad Hoc Committee; and /or, 2. Alternatively discuss and take other action related to this item. BACKGROUND & DISCUSSION: The Farmers Market currently is held on Thursday from 3:00 p.m. until 7:OOp.m. in the 400 block of Main Street. The location and schedule was established when the Market opened five years ago in an effort to help revitalize downtown El Segundo. Specifically, the intent was to attract more people to downtown and thus increase the visibility of existing businesses and amenities in the area. In addition, a study of vendors availability at that time determined that Thursday afternoons would offer the largest number of participants for the new market. In the interim, the market has grown and moved from the 300 block to the 400 block following the recent completion of the downtown improvement project. In addition, the type of vendors has changed in response to a number of factors including their individual interests, and (Continued on next page...) ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Operating Budget: NIA Amount Requested: NIA Account Number: N/A Project Phase: N/A Appropriation Required:_ Yes X No ORIGINATED BY: DATE: z����Eric Busch, Council Me 7la 1 /o e( REVIEWED BY: DATE: Mary Str n, City Manager 14 PAPlanning & Building SafetytMARYStaff Report Farmers Market.AugIdoc 136 STAFF REPORT: August 3, 2004 BACKGROUND & DISCUSSION: (cont.) Page 2 availability as well as the public demand for new products and food services. However, several businesses have voiced concerns regarding loss of business due to customer access restriction and the number of food vendors on a traditionally busy night The analysis conducted by staff should include a list of possible alternatives and related impacts based upon information gathered from businesses along Main Street, market vendors and the market manager. In addition, staff should examine any City support costs (staff, equipment, etc.) associated with moving the market outside the typical workweek schedule. P: \Planning & Building Safety \MARY \Staff Report Farmers Market.Aug&doc 137 EL SEGUNDO CITY COUNCIL MEETING DATE: August 3, 2004 AGENDA ITEM STATEMENT AGENDA HEADING: Reports of Council Members — Eric Busch AGENDA DESCRIPTION: Consideration and possible action regarding directing staff to bring back to the City Council the feasibility of holding a meeting, to be run by a facilitator, with the city council and chairs of all City committees, commissions, and boards, for the purpose of improving communications and promoting discussion regarding a vision for the future of the community. RECOMMENDED COUNCIL ACTION: (1) Direct the City Manager to explore costs, if any, use of a facilitator, and proposed dates for a meeting of the city council and chairs of all City committees, commissions, boards; (2) Alternatively, discuss and take other action related to this item. BACKGROUND & DISCUSSION: In order to promote discussion and further improve communication among the various city commissions, committees and the city council, a facilitated joint meeting is being proposed. Facilitated meetings are often used in business and the public sector to improve communications and promote a broad vision for the future of an organization. This is especially important for our community in times of limited fiscal resources. The meeting will promote two -way communication providing important and needed feedback to the council regarding city business. Once begun, these meetings may be held on a reoccurring basis, e.g. annually, to continue the effort and build upon the work completed at previous meetings. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Operating Budget: Amount Requested: Account Number: Project Phase: ADDroariation Reauired Yes No ORIGINATED: Eric K. Busch, DATE: 07/26/04 REVIEWED BY: / DATE: 07/04 138 15